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HomeMy WebLinkAbout2023-11-07 Agenda and Supporting Documentation Town Council Afternoon Meeting Agenda1.Call to Order 2.Presentation/Discussion 2.1 Summary of Winter '22/'23 and Summer '23 Guest Post- Visit Surveys 20 min. Information only, no action is requested of Council. Presenter(s): Sean Maher, RRC Associates Background: RRC will present a summary of post-visit surveys. 2.2 Excellent Customer Service Plan 10 min. Listen to presentation and provide feedback. Presenter(s): Kathleen Halloran, Deputy Town Manager Background: Town Council identified Excellent Customer Service as one of their top four priorities. The purpose of this discussion is to present a high-level plan for Council's feedback before proceeding with implementation. 2.3 2024 Special Event Funding Presentation 15 min. Listen to presentation and provide feedback. Presenter(s): Jeremy Gross Background: Presentation of the recommended sponsorship amounts for 2024 Special Events. 3.DRB / PEC (5 min.) 3.1 DRB/PEC Update 4.Information Update VAIL TOWN COUNCIL MEETING Afternoon Session Agenda Town Council Chambers and virtually via Zoom Zoom meeting link: https://us02web.zoom.us/webinar/register/WN_yRdB7UY1RIWoVFEpdVE0sA 2:00 PM, November 7, 2023 Notes: Times of items are approximate, subject to change, and cannot be relied upon to determine what time Council will consider an item. 231107 RRC presentation.pptx 231017 Cust Svc.docx Excellent Customer Service Principles.docx 231107 Cust Svc.pptx Council Memo - 2024 Special Event Sponsorship Allocations - 11-7-2023.pdf Council Presentation - 2024 Special Events Sponsorship Allocations 11072023.pdf DRB Results 10-18-23.pdf PEC Results 10-23-23.pdf 1 4.1 September 26, 2023 VLHA Meeting Minutes 4.2 October 2023 Revenue Update 4.3 November 1, 2023 CSE Meeting Minutes 5.Matters from Mayor, Council and Committee Reports (10 min.) 6.Executive Session (90 min.) Executive Session pursuant to: 1. Executive session for the purposes of discussion of a personnel matter not involving any specific employees who have requested discussion of the matter in open session, any member of this body or any elected official, the appointment of any person to fill an office of this body or of an elected official, or personnel policies that do not require the discussion of matters personal to particular employees, pursuant to C.R.S. § 24-6-402(4)(f), concerning a performance evaluation of the Municipal Judge; AND 2. C.R.S. §24-6-402(4)(b)-to hold a conference with the Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topics of Town of: 1. Town of Vail v. TIGA Advertising, INC and Gregory Moffet, Case number 21CV30034 and TIGA Advertising, INC, Chapter 11 Bankruptcy, Case Number 23-10553MER; AND 3. C.R.S. §24-6-402(4)(a) - to consider the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest, C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e) - to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topics of: 1. Town of Vail v. The Vail Corporation, et al., case number 2022CV30193; AND 4.C.R.S. §24-6-402(4)(b) - to hold a conference with the Town Attorney, to receive legal advice on specific legal questions re the Town of Vail loading and delivery program; AND 5. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any real, personal or other property interest and C.R.S. §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topics of Timber Ridge Lease. 7.Recess 4:30pm (estimate) 2023-9-26 VLHA Minutes.pdf 231107 Revenue Update.pdf November 1, 2023 CSE Meeting Minutes - DRAFT.pdf 2 Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and available for public viewing as the meeting is happening. The meeting videos are also posted to High Five Access Media website the week following meeting day, www.highfivemedia.org. Please call 970-479-2136 for additional information. Sign language interpretation is available upon request with 48 hour notification dial 711. 3 AGENDA ITEM NO. 2.1 Item Cover Page DATE:November 7, 2023 TIME:20 min. SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Summary of Winter '22/'23 and Summer '23 Guest Post-Visit Surveys SUGGESTED ACTION:Information only, no action is requested of Council. PRESENTER(S):Sean Maher, RRC Associates VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 231107 RRC presentation.pptx 4 SUMMER POST VISIT SURVEY OVERVIEW November 7, 2023 5 POST VISIT SURVEY RESULTS 6 Methodology The Vail Summer 2023 research is conducted by the Town of Vail and the Vail Local Marketing District (VLMD). It is intended to track information from guests that visited Vail during summer and fall of 2023 and that logged into the Discover Vail WiFi site. This report presents data collected through October 23rd, 2023. Where applicable, this report compares summer 2023 results to winter 22/23 results collected through April 26, 2023. Additionally, selected figures such as NPS, prior visitation, and others are broken out by visitor type. Unless otherwise noted (e.g., exclusion of full-time and seasonal residents), results represent all respondents. *Includes partial responses. Sample size (N) for individual qustions are reported throughout. 7 VISITOR PROFILE 8 Visitor Type Across both seasons, most respondents are overnight visitors, followed by day visitors and seasonal residents. 9 State/Country of Origin The share of in-state visitors is sharply higher in summer and makes up a third of the sample. Texas visitors also jumped as a percentage while Florida and Mexico both dropped off. *Excludes Full-Time Residents 10 Epic Pass Ownership Predictably, summer visitors are far less likely to have an Epic pass when compared to winter visitors. However, 30% of summer guests owned a pass or someone in their household did. 11 Prior Visitation Across both seasons, most guests have been to Vail before. Visitors are most likely to make repeat visits during the same season as past years and summer tends to draw slightly more first timers. *Excludes Seasonal and Full-Time Residents; darker bars represent summer 2023 data 12 LIKELIHOOD TO RECOMMEND & SATISFACTION 13 NPS Category/Score The NPS Score was higher among all overnight guests during the summer season and steady for day visitors. While Colorado overnight visitors provided the highest NPS in summer, they were the most negative in winter. Based on open comments, this appears to reflect a priority on snow conditions which are not a factor in summer. *Excludes Seasonal and Full-Time Residents; darker bars represent summer 2023 data Summer 2023, Overall Winter 22/23, Overall 14 There is a significant variation in NPS Scores between summer and winter repeat vistitors, with a higher score recieved by repeat summer visitors (+7 ppts). *Excludes Seasonal and Full-Time Residents; darker bars represent summer 2023 data NPS Category/Score Summer 2023, Overall Winter 22/23, Overall 15 What would make you more likely to recommend Vail? COMMON THEMES: Affordability: Cost concerns regarding accommodations and general prices in general. Desire for lower activity prices such as godola rides in the summer and lift tickets in the winter. Parking: Parking availability and more affordable parking options. Desire for more frequent buses. SEASONAL THEMES: Summer: Wider variety of activities on the mountain. Desire for more musical events. Winter: Wider terrain variety on the mountain. *Asked if not planning to return within the next year Summer 2023: Winter 22/23: 16 Satisfaction Ratings Overall, ratings for all categories are highly consisitent across the summer and winter seasons. The cleanliness of the Town, Welcome Centers and customer service continue to be the most highly rated attributes. Winter parking was rated lowest but still a net positive. 17 Vail as a Green Destination During both seasons, nearly all guests indicated that Vail met or exceeded their expectations in the town’s commitment to sustainability. EA9 18 Slide 14 EA9 Remove overall Ethan Adams (RRC), 10/30/2023 19 PLANNING, ACCOMMODATIONS & ACTIVITIES 20 Overall, summer visitors were far less likely to consider other resorts than winter guests, with 57% only considering Vail (20 ppts more than winter). Breckenridge, Aspen and Beaver Creek remain remain the primary alternatives across both seasons. Resorts Considered 21 Overall, summer visitors are most likely to choose traditional commercial lodging (hotels) and less likely to stay in vacation rentals. This is consistent with more in-state summer visitors and shorter duration of stay. Accomodations 22 In line with the greater percentage of Colorado guests, overnight visitors stay fewer nights in the summer than winter. The largest shares of summer visitors stay 2-4 nights, compared to 5-7 nights for winter visitors. Nights Stayed 23 Vail attracts repeat visits. Overall, 85% of summer guests expect to return to Vail some time in the next year. Among winter visitors, a similar 83% expected to return within the same timeframe. Both groups are most likely to return next year in the same season. Plan to Return (Winter 2022-23) (2023) 24 Is there anything Vail could do to enhance your likelihood of returning for another seasonal vacation? COMMON THEMES: Affordability: Cost concerns regarding summer activities (e.g., shopping, dining, gondola) and lift prices for snowsports in the winter. Transportation/Access: Parking cost and availability. Expanded transportation options from Denver. SEASONAL THEMES: Summer: More options for affordable family activities and expanded live entertainment/music. Winter: Pass and lift ticket pricing. *Asked if not planning to return within the next year Summer 2023: Winter 22/23: EA5 25 Slide 20 EA5 Needs to be updated still Ethan Adams (RRC), 10/28/2023 26 About one quarter of guests visit the Vail Welcome Center with slightly fewer stopping by the Lionshead location. Winter visitors are slightly more likely to use the Welcome Centers. Welcome Center Visitation EA12 27 Slide 21 EA12 Might be a candidate for deletion Ethan Adams (RRC), 10/31/2023 28 KEY TAKEAWAYS 29 KEY TAKEAWAYS 23 Vail continues to experience strong overnight visitation in summer and winter. First-time visitors were slightly higher in the winter (35%) than the summer (30%). NPS climbed to 73% this summer from 67% last winter. Colorado Overnight visitors had the largest NPS disparity between seasons, jumping from 45% in winter to 78% in summer, likely due to the impact of snow conditions. The town rates extremely high on key attributes. Cleanliness, maintenance, Welcome Centers and overall customer service all scored extremely well. Parking access and affordability remain issues but not ones that are unique to Vail. Parking is a pain point in almost all destination resort towns. While it should continue to receive attention, the ratings are net positive. 30 KEY TAKEAWAYS 24 Winter visitors were far more likely to have considered other resorts than summer guests. In both seasons, the primary alternatives were Breckenridge, Aspen/Snowmass and Beaver Creek. Looking at comments, Vail gets high marks for scenic beauty, dining options, manicured environment, activities and weather. On the negative side, high prices were the dominant theme – food, lodging and activities. In winter, snow conditions are always a topic of comments and do impact experience ratings. Not surprisingly, summer sees a greater share of Colorado visitors. Texas, Florida and California are the major states of origin. Mexico and Australia both contribute in winter and drop off sharply in summer. 31 THANK YOU! 32 AGENDA ITEM NO. 2.2 Item Cover Page DATE:November 7, 2023 TIME:10 min. SUBMITTED BY:Stephanie Bibbens, Town Manager ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:Excellent Customer Service Plan SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Kathleen Halloran, Deputy Town Manager VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 231017 Cust Svc.docx Excellent Customer Service Principles.docx 231107 Cust Svc.pptx 33 __________________________________________________________________________ Memorandum TO:Town Council FROM:Town Manager’s Department DATE:November 7, 2023 SUBJECT:Council Priority: Excellent Customer Service I.SUMMARY The purpose of this memo is to present a draft plan and path to fulfill the Town Council’s priority of “Excellent Customer Service”. The priority, as stated in the Council Action Plan is: 1. Create a clear definition for providing excellent customer service to our residents and guests for town services and a means of measuring to what degree we are providing excellent customer service. 2. Identify and implement metrics for objectively measuring organizational effectiveness and health so that a baseline is developed which can be improved on in future years. II.DISCUSSION The “Why”: Vail Vision is to be the premier mountain resort in the world and to do that we must provide the highest standard of customer service to both our residents and guests. The Town of Vail staff excels at providing excellent customer service, but how do we ensure that continues? How can we measure and share performance back to our community? Where do we need to direct time and resources to improve customer service? How do we hold ourselves accountable to customer service standards? The town is not only interested in measuring the quality of our customer service, but the ability to take action based on our learnings from the data. Establishing a baseline of current performance, the town will be able to set goals for maintaining or exceeding that baseline. 34 - 2 - Best practices: A quintessential example of excellent customer service are the Disney parks. Disney has built a reputation as an expert in providing top-notch memorable experiences for their guests, but they also created the Disney Institute for external clients offering training in “Leadership Excellence, Employee Engagement and Quality Service”. Disney parks established a set of guiding principals which empower their employees to give exceptional service because they understand the core goal (for them, to create happiness). Town staff holds Disney as the premier example of “best practices” to inspire our own guiding principles and employee engagement for customer service. Process: Town department heads have been instrumental in the creation of this workplan. To start, the leadership team worked together to define excellent customer service during a retreat held in June and have agreed upon a set of guiding principles (see Attachment A). From there, each department outlined what customer services goals they’d like to achieve and identified a variety of metrics to help establish a baseline from which to track our performance. Common themes from the departments surrounding qualities the town would like to excel at include: Timely response to customer inquiries Consistent process Ease of participation in programs Approachability of staff / Welcoming Transparency of information Helpful, knowledgeable service Building from that, high level goals for the Town of Vail for excellent customer service would be to score high marks on the following: A Net Promoter Score (NPS) from Guests: “How likely are you to recommend Vail to friends and family, as a winter destination?” This question is asked as part of the guest post-visit surveys (pre-pandemic these were intercept surveys conducted when the guest was still in Vail) conducted by RRC for the last 15+ years for summer and for the last 4 years for winter. The most recent NPS scores for the town were 72% for last winter, up from 67% the prior winter, (72% of respondents would recommend Vail to their friends and family). The town could set a goal to maintain or exceed this score in future years. A Score from the community: “Is the Town headed in the right direction or the wrong direction?” This question is asked in the town’s bi-annual community survey conducted by RRC for the last 15+ years. The most recent community survey was held in 2022. 44% of respondents said the town was headed in the right direction, with 37% said the town was on 35 - 3 - the wrong track. There was a 13% shift to “wrong track” since the survey taken in 2020. Staff is set for a 2024 Community Survey to be conducted in the spring. While the question above is more reflective of policy decisions by Town Council, the Community Survey also includes a significant number of questions about services provided by town staff. A Score from the business community: “How is the town doing?” Survey questions would focus on services provided by town staff such as “ease of doing business at town hall”, input regarding special events, building permits, parking, marketing, etc. We do not currently survey the business community so this would be a new baseline metric to build from. From internal department customers: “Is Town staff living the values?” “Are the departments serving other departments providing excellent customer service?” We do not currently survey staff on services provided by our internal departments so this would be a new baseline metric to build from. Expanding upon the overall goals above, the town may develop more detailed goals and metrics. Staff is currently gathering ideas from each department on systems already in-place that could provide metrics for tracking quantitative performance on services provided both internally and externally. The goal is to keep the process of gathering metric data and reporting to be manageable and not require significant staff time. Data gathering examples Work-order systems (IT, Facilities) Com Dev permitting system Transit and parking systems Financial Systems Tracking of transactions (deed restriction compliance, permits issued, etc) In addition, the Town Manager’s office has begun working with RRC and Associates to expand on current surveys to compile qualitative data from customers: Surveys: Continue conducting the summer and winter guest post-visit surveys, with a simplified report-out to the Town Council and the public. The data was accumulated from 961 surveys during Summer 2023 and 1,729 surveys during Winter ‘22/’23. The bi-annual community survey has been a valuable tool in monitoring resident opinion on town services and policies. Participation has grown over the years, showing that the community survey is an effective tool for feedback (917 responses in 2016; 1,071 in 2018 1,348 in 2020 and 1,471 in 2022). Is there a way we can reach out to the community with greater frequency with a more streamlined survey? 36 - 4 - The purpose of an annual business survey is to gather input from local businesses re: “How are we doing?” Areas of inquiry would include transparency in town information, ease of doing business, opportunities to participate or give feedback to town officials, special events, etc. Staff will vet a draft business survey to the Vail Economic Advisory Council in December and plan to roll-out the real survey during a less busy time of year for merchants. An internal survey would be conducted annually, with the purpose of gauging inter- departmental service levels. The focus would be on departments that mainly provide internal services, i.e. Town Manager’s office, Human Resources, Finance, IT, Community Relations, etc. Staff will work with department heads of these functions to develop appropriate survey questions and timing. Reporting: Once the surveys are built and internal metrics implemented, RRC will assist the town in the creation of an easy-to-read report-out for the public. An online dashboard is one concept staff is pursuing, with the help of RRC. The first report-out will become a baseline of performance from which to build goals around and transparency in customer sentiment on town services. Accountability: Once both goals and a metric is in place for customer service standards, the Town would integrate achievement of goals into our performance feedback systems in the Town so that we could celebrate when we achieve our goals and make course corrections if customer service targets/goals are not being achieved. III.ACTION REQUESTED FROM COUNCIL Staff is requesting feedback on this high-level plan to ensure we’re on the right path with the stated goals before taking next steps to implement the above surveys and formulating metrics. As we move through this process, staff will return to Council with concepts of reporting methods. 37 Excellent Customer Service – Principles Attachment A 1. Create a personal connection with guests/customers a. Be fun, approachable to customers (guests/residents) b. Listen, give our attention c. Be proactive / perceptive to customer needs d. Help guest create memories e. Make it personal 2. Provide great guest recovery a. Give employees tools to solve problems or create positive experiences b. Go beyond the transaction c. Be Responsive and timely 3. Create a safe / predictable environment for the guest a. Ease of transactions, wayfinding b. Help before a guest/resident asks for help c. Deescalate, listen 4. Be Accountable a. Commit to Quality b. Admit when we make a mistake c. Apologize to customer (guest/resident) for the experience they’ve had d. Act professionally, have open communications, and build relationships e. Challenge our processes f.Set reasonable expectations for our customers 38 Town of Vail Excellent Customer Service 39 Town of Vail | 11/2/2023 Excellent Customer Service | Council Priority 1. Create a clear definition for providing excellent customer service. 2. Identify and implement metrics for objectively measuring organizational effectiveness and health so a baseline is developed which can be improved upon in future years. 40 Town of Vail | 11/2/2023 Excellent Customer Service | the “Why” TOV staff excels at customer service, but how do we ensure that continues? Are we in line with best practices? Measuring our performance provides baseline for future goals Sharing that performance in an easy and transparent way informs our community of “how we’re doing” 41 Town of Vail | 11/2/2023 Excellent Customer Service | Process Department meetings Guiding principlesLeadership Retreat Customer Service Goals, Metrics Internal Data Contract with RRC Survey Data 42 Town of Vail | 11/2/2023 Excellent Customer Service | Goals High level goals identified: 1. Net Promoter Score (NPS) from Guests 2. Score from the Community 3. Score from the Business Community 4. Score from Internal Departments 43 Town of Vail | 11/2/2023 Excellent Customer Service | Surveys Continue Summer and Winter Guest Surveys Continue bi-annual Community Survey (Spring 2024) New! Business Survey New! Internal Survey 44 Town of Vail | 11/2/2023 Excellent Customer Service | Results What information is actionable? How do we provide training and empowerment to employees to provide the best service? How do we share the information with our community? •Dashboard reporting of Guest Survey data •Community Survey and Business Survey – annual report 45 Town of Vail | 11/2/2023 | Finance | 4/19/2016 Thank You! 46 AGENDA ITEM NO. 2.3 Item Cover Page DATE:November 7, 2023 TIME:15 min. SUBMITTED BY:Jeremy Gross, Economic Development ITEM TYPE:Presentation/Discussion AGENDA SECTION:Presentation/Discussion SUBJECT:2024 Special Event Funding Presentation SUGGESTED ACTION:Listen to presentation and provide feedback. PRESENTER(S):Jeremy Gross VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: Council Memo - 2024 Special Event Sponsorship Allocations - 11-7-2023.pdf Council Presentation - 2024 Special Events Sponsorship Allocations 11072023.pdf 47 To: Mayor and Town Council From: Jeremy Gross, Special Events Coordinator Economic Development Department Date: 11/07/2023 Subject: 2024 Special Event Sponsorship Allocations I. BACKGROUND In August 2023, the Economic Development Department published an RFP for 2024 special event funding for all Town funded events, including those traditionally funded by the CSE and those previously categorized in the Signature/council funded category. A second RFP will be published in the spring for events occurring later in 2024, new event requests or events with updated requests. Events such as Vail Oktoberfest and the Vail Sportsmanship Tournament that happen after Labor Day are expected to apply in the spring. The town is anticipating approximately 20 applications to be submitted in the spring cycle, and funding has been set aside to allocate to those events. Budget The Town received 26 proposals in response to the RFP for 2024 event sponsorship: • 5 Signature Events • 12 Visitor Draw Events • 4 Recreation/Tournament Events • 5 Education and Enrichment Events. The total budget available for all 2024 event sponsorship is $1,795,960. The total dollar amount requested was $1,635,000. The total dollar amount allocated is $1,225,500. $570,460 remains for the 2nd cycle of special event funding in spring 2024. The town has also budgeted $861,000 for town-produced/RFP driven events including Vail America Days, Revely Vail and Vail Holidays, Vail Après Spring Series, 10th Mountain parades and Locals and Employee Celebrations and concerts. 48 Town of Vail Page 2 Review Process The Committee on Special Events viewed the sponsorship presentations from 25 event producers and made sponsorship funding recommendations in October, 2023. The Event Funding Committee, comprised of representatives of the CSE, finance, and economic development departments, subsequently reviewed the proposals and recommended sponsorship amounts, resulting in the final recommendations included here. Each event was reviewed using the sponsorship application that was updated in 2022, the tangible valuation matrix, and the updated scoring criteria. The key objective of the event sponsorship program in 2024 will be to add users to the Discover Vail database, increase brand awareness to event attendees, collect and analyze data to support the event strategy in Vail. The town works with all event producers to ensure that the town is receiving agreed upon sponsorship benefits in line with the sponsorship amount. Town Council is asked to review the funding recommendations below. Town council can call up any of the funding allocations that they would like to discuss by the December 5, 2023 Town Council meeting. The second funding cycle will be completed in February/March of 2024. Throughout the year, CSE will be discussing other event need periods, desired event types and outcomes, etc. to develop RFP’s or tactics to bring new events to town. Sponsorship Allocations The following allocations were made by the Committee on Special Events and were finalized by the Event Funding Committee. The call up period begins on November 7th and will expire at the December 3, 2023 Town Council Meeting. The full sponsorship proposals and supporting documents can be reviewed in the CSE meeting packet found here - https://www.vail.gov/agendas. 49 Signature Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding EFC Final Allocation 30th Annual Vail Jazz Festival 7-Jul-24 2-Sep-24 90,000$ 90,000$ 90,000$ 90,000$ Bravo! Vail Music Festival 20-Jun-24 1-Aug-24 310,000$ 500,000$ 310,000$ 310,000$ Gerald R. Ford Amphitheater - Live Music & Entertainment 1-May-24 1-Oct-24 55,000$ 60,000$ 55,000$ 55,000$ GoPro Mountain Games 6-Jun-24 9-Jun-24 155,000$ 155,000$ 155,000$ 155,000$ Vail Dance Festival 26-Jul-24 5-Aug-24 65,000$ 80,000$ 65,000$ 65,000$ Subtotal Signature 675,000$ 885,000$ 675,000$ 675,000$ Visitor Draw - CSE Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding EFC Final Allocation Icelantic's Winter on the Rocks Vail 26-Jan-24 28-Jan-24 -$ 100,000$ -$ Taste of Vail 3-Apr-24 6-Apr-24 60,000$ 75,000$ 60,000$ 60,000$ Climate Adaptation Center Conference 9-Jul-24 14-Jul-24 100,000$ -$ Thursday Meadow Market 20-Jun-24 19-Sep-24 20,000$ -$ -$ Vail Arts Festival 14-Jun-24 16-Jun-24 10,000$ 12,500$ -$ -$ Vail Comedy Festival 24-May-24 26-May-24 40,000$ 60,000$ 50,000$ 50,000$ Vail Comedy Show 1-Jan-24 31-Dec-24 15,000$ 20,000$ 20,000$ 20,000$ Vail Craft Beer Classic 14-Jun-24 15-Jun-24 40,000$ 50,000$ 35,000$ 35,000$ Vail Farmers Market & Art Show 16-Jun-24 6-Oct-24 47,500$ 65,000$ 45,000$ 57,500$ Vail Farmers' Market Farm to Table Dinner Series 12-Jul-24 26-Jul-24 5,000$ 12,000$ -$ -$ Vail Yeti 2-Dec-23 9-Mar-24 25,000$ 25,000$ 25,000$ 25,000$ The Vail Kids Adventure Race 8-Aug-24 11-Aug-24 35,000$ 32,500$ 32,500$ 32,500$ Subtotal Visitor Draw 242,500$ 539,500$ 267,500$ 280,000$ 50 Town of Vail Page 4 Recreation Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding EFC Final Allocation Steadman Clinic Vail Cup 20-Jan-24 23-Mar-24 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Vail King of the Mountain Doubles Volleyball (Vail Doubles) 12-Jun-24 16-Jun-24 $ 10,000 $ 15,000 $ 8,500 $ 8,500 Vail Lacrosse Shootout 28-Jun-24 7-Jul-24 $ 15,000 $ 20,000 $ 15,000 $ 15,000 Vail Whitewater Series 7-May-23 4-Jun-24 $ 8,500 $ 8,500 $ 8,500 $ 8,500 Subtotal Recreation $ 38,500 $ 48,500 $ 37,000 $ 37,000 E&E Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding EFC Final Allocation The Gore Range Gravity Alliance, 2024 programming 1-Jan-24 31-Dec-24 $ - $ 30,000 $ 10,000 $ 10,000 Through the Lens 10-Jan-24 3-Apr-24 $ 7,000 $ 7,000 $ 5,000 $ 5,000 Vail Symposium 1-Jan-24 31-Dec-24 $ 31,000 $ 50,000 $ 31,000 $ 31,000 Vail Veterans Program 28-Jan-24 19-Jul-24 $ 22,500 $ 25,000 $ 22,500 $ 22,500 Betty Ford Alpine Gardens - Dinosaurs Among Us 1-Nov-23 31-Oct-24 $ 33,500 $ 50,000 $ 40,000 $ 40,000 Subtotal Recreation $ 94,000 $ 162,000 $ 108,500 $ 108,500 51 II. ACTION REQUESTED No action is requested today. If Town Council would like to call up any funding allocations, staff will prepare to discuss the event at the upcoming council meeting on November 21 or December 5, 2023. 52 PRESENTATION BY JEREMY GROSS, SPECIAL EVENTS COORDINATOR 2024 SPECIAL EVENT SPONSORSHIP ALLOCATIONS 53 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Special Event Sponsorship Allocations | vailgov.com BACKGROUND The Committee on Special Events and the Event Funding Committee reviewed sponsorship proposals for special events occurring in 2024 and are providing recommendations of sponsorship amounts to Town Council. •Recommendations are from the first of two sponsorship cycles. The second cycle will be published and reviewed in February and March of 2024. •Event sponsorship proposals were reviewed for all funding categories: Signature events, visitor draw events, recreation events and education and enrichment events. •The new scorecard and evaluation tools developed in 2022 with support of the special event sponsorship consultant were used for the review. •Initial review and recommendations were made by the Committee on Special Events. •Secondary review and recommendations were made by the Event Funding Committee, consisting of two members of the CSE, Economic Development Staff, Finance Department Staff, and the Deputy Town Manager. 54 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Special Event Sponsorship Allocations | vailgov.com BACKGROUND 28 special event sponsorship proposals were presented to the Committee on Special Events in October. The Committee then scored each proposal and made sponsorship recommendations for each event. The Event Funding Committee subsequently reviewed the proposals and the CSEs recommended sponsorship amounts, resulting in final recommendations for sponsorship as presented here. Following this presentation, Town Council has the opportunity to call up sponsorship allocations that they would like to discuss on or before the December 5 Town Council Meeting. If no call ups occur by December 5, 2023, the 2024 sponsorship allocations will be final. 55 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Special Event Sponsorship Allocations | vailgov.com PROCESS October 4, 2023 – 26 Event producers presented sponsorship proposals to CSE October 5, 2023 – CSE met to review scorecards and make funding recommendations October 24, 2023 – Event Funding Committee met to review event sponsorship requests, CSE recommendations and make final recommendation. November 7, 2023 – Present sponsorship recommendations to Town Council December 5, 2023 – Town Council Call Up period expires. Event sponsorship is finalized. February/March 2024 – 2nd Sponsorship Cycle RFP published and reviewed. Ongoing – Discuss event needs with CSE to develop new RFP’s or other tactics to draw new events to town. 56 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Special Event Sponsorship Allocations | vailgov.com BUDGET The total budget available for all 2024 event sponsorship is $1,795,960. The total dollar amount requested in the first cycle was $1,635,000. The total dollar amount allocated is $1,225,500. $570,460 remains for the 2nd cycle of funding in spring 2024. Additionally, the town has budgeted $861,000 for town-produced/RFP driven events; •Vail America Days, Revely Vail and Vail Holidays, Vail Après Spring Series, Locals and Employee Celebrations and concerts 57 Town of Vail | Name of Presentation | vailgov.com SIGNATURE EVENTS SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Signature Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding Final Allocation 30th Annual Vail Jazz Festival 7-Jul-24 2-Sep-24 90,000$ 90,000$ 90,000$ 90,000$ Bravo! Vail Music Festival 20-Jun-24 1-Aug-24 310,000$ 500,000$ 310,000$ 310,000$ Gerald R. Ford Amphitheater - Live Music & Entertainment 1-May-24 1-Oct-24 55,000$ 60,000$ 55,000$ 55,000$ GoPro Mountain Games 6-Jun-24 9-Jun-24 155,000$ 155,000$ 155,000$ 155,000$ Vail Dance Festival 26-Jul-24 5-Aug-24 65,000$ 80,000$ 65,000$ 65,000$ Highlights •Bravo incremental request was tied to a one-time opportunity to underwrite the performance by Orquesta Sinfonica De Mineria. CSE and EFC maintained funding flat y.o.y. •VVF will continue working with AEG in 2024 to program paid music at the Amp. Hot Summer Nights will continue with a similar schedule to 2023. •GoPro has signed on for three more years of title sponsorship for the Mountain Games. •Vail Dance was requesting additional sponsorship to add a Dancing in the Streets performance in Vail. Funding was kept flat y.o.y. 58 Town of Vail | Name of Presentation | vailgov.com CSE/VISITOR DRAW EVENTS SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Visitor Draw - CSE Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding EFC Final Allocation Icelantic's Winter on the Rocks Vail 26-Jan-24 28-Jan-24 -$ 100,000$ -$ Taste of Vail 3-Apr-24 6-Apr-24 60,000$ 75,000$ 60,000$ 60,000$ Climate Adaptation Center Conference 9-Jul-24 14-Jul-24 100,000$ -$ Thursday Meadow Market 20-Jun-24 19-Sep-24 20,000$ -$ -$ Vail Comedy Festival 24-May-24 26-May-24 40,000$ 60,000$ 50,000$ 50,000$ Vail Comedy Show 1-Jan-24 31-Dec-24 15,000$ 20,000$ 20,000$ 20,000$ Vail Craft Beer Classic 14-Jun-24 15-Jun-24 40,000$ 50,000$ 35,000$ 35,000$ Vail Farmers Market & Art Show 16-Jun-24 6-Oct-24 47,500$ 65,000$ 45,000$ 57,500$ Vail Farmers' Market Farm to Table Dinner Series 12-Jul-24 26-Jul-24 5,000$ 12,000$ -$ -$ Vail Yeti 2-Dec-23 9-Mar-24 25,000$ 25,000$ 25,000$ 25,000$ The Vail Kids Adventure Race 8-Aug-24 11-Aug-24 35,000$ 32,500$ 32,500$ 32,500$ Subtotal Visitor Draw 242,500$ 539,500$ 267,500$ 280,000$ 59 Town of Vail | Name of Presentation | vailgov.com CSE/VISITOR DRAW EVENTS SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Highlights •Vail Comedy Show is adding a Latin comic to the monthly programming, adding marketing value to TOV to reach that audience. •The Thursday Meadow Market was not supported as proposed. •Vail Farmer’s Market Farm to Table Dinners was not sponsored for 2024. •Vail Farmer’s Market funding was increased year over year by $10,000 for one year to support the transition of the zero-waste programming of the event to the event producer. •TOV has requested additional information and planning for the new proposals from Icelantic and the Climate Adaptation Center. Staff will work with both producers for future event opportunities. 60 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Name of Presentation | vailgov.com EDUCATION & ENRICHMENT Highlights •The Gore Range Gravity Alliance programming is a new request for the Town of Vail, providing outdoor education and programming for women in the Vail Valley. CSE intends to support the specific programming elements that occur in Vail. •Betty Ford Alpine Gardens have requested funding for a new exhibit, Dinosaurs Among Us. The exhibit would stay up for the full year. E&E Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding Final Allocation The Gore Range Gravity Alliance, 2024 programming 1-Jan-24 31-Dec-24 -$ 30,000$ 10,000$ 10,000$ Through the Lens 10-Jan-24 3-Apr-24 7,000$ 7,000$ 5,000$ 5,000$ Vail Symposium 1-Jan-24 31-Dec-24 31,000$ 50,000$ 31,000$ 31,000$ Vail Veterans Program 28-Jan-24 19-Jul-24 22,500$ 25,000$ 22,500$ 22,500$ Betty Ford Alpine Gardens - Dinosaurs Among Us 1-Nov-23 31-Oct-24 33,500$ 50,000$ 40,000$ 40,000$ 61 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Name of Presentation | vailgov.com RECREATION/TOURNAMENTS Recreation Event Start Date Event End Date 2023 Funding $ Request CSE Recommended Funding Final Allocation Steadman Clinic Vail Cup 20-Jan-24 23-Mar-24 5,000$ 5,000$ 5,000$ 5,000$ Vail King of the Mountain Doubles Volleyball (Vail Doubles)12-Jun-24 16-Jun-24 10,000$ 15,000$ 8,500$ 8,500$ Vail Lacrosse Shootout 28-Jun-24 7-Jul-24 15,000$ 20,000$ 15,000$ 15,000$ Vail Whitewater Series 7-May-23 4-Jun-24 8,500$ 8,500$ 8,500$ 8,500$ Highlights •No significant changes proposed for recreation events in 2024. 62 SPECIAL EVENT SPONSORSHIP FUNDING ALLOCATIONS Town of Vail | Name of Presentation | vailgov.com Question or feedback? 63 Thank you 64 AGENDA ITEM NO. 3.1 Item Cover Page DATE:November 7, 2023 SUBMITTED BY:Jamie Leaman-Miller, Community Development ITEM TYPE:DRB/PEC Update AGENDA SECTION:DRB / PEC (5 min.) SUBJECT:DRB/PEC Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: DRB Results 10-18-23.pdf PEC Results 10-23-23.pdf 65 Present:Kathryn Middleton Rys Olsen Herbert Roth Erin Iba Absent:Kit Austin 1.Virtual Meeting Link Register to attend Design Review Board Meetings. Once registered, you will receive a confirmation email containing information about joining this webinar. 2.Call to Order 3.Main Agenda Final review of a tree removal Address/ Legal Description: 1651 Moraine Drive/Dauphinais-Moseley Subdivision Filing 1, Tract A Planner: Jonathan Spence Applicant Name: Grand Traverse HOA, represented by Patrick Ganley 3.1 DRB23-0259 - Grand Traverse HOA Final review of an exterior alteration (rooftop pergola) Address/ Legal Description: 201 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1 Planner: Heather Knight Applicant Name: Bell Tower Condos, represented by KH Webb 3.2 DRB23-0273 - Bell Tower Condos Final review of new construction (duplex) Address/ Legal Description: 990 Fairview Court/Lot 4, Block 1, Vail Village Filing 7 / Vail Village Filing 10 Planner: Heather Knight Applicant Name: Mexamer II Fairway Court, represented by KH Webb 3.3 DRB23-0286 - MEXAMER II FAIRWAY COURT LLC Design Review Board Minutes Wednesday, October 18, 2023 2:00 PM Vail Town Council Chambers DRB23-0259 Plan Set.pdf Herbert Roth made a motion to Approve with the findings the application meets 14-10-8; Kathryn Middleton seconded the motion Passed (3 - 1). Voting For: Herbert Roth, Rys Olsen, Kathryn Middleton Voting Against: Erin Iba DRB23-0273_Info.pdf DRB23-0273_Plans.pdf Herbert Roth made a motion to Approve with the findings the application meets 14-10-4 & 14-10-5; Kathryn Middleton seconded the motion Passed (4 - 0). DRB23-0286_plans.pdf DRB23-0286_Landscape.pdf DRB23-0286_elevations.pdf 1 Design Review Board Meeting Minutes of October 18, 2023 66 Final review of an addition Address/ Legal Description: 1450 Lions Ridge Loop/Dauphinais-Moseley Subdivision Filing 1, Lot 23 Planner: Jonathan Spence Applicant Name: Justin Roach, represented by Current Architects 3.4 DRB23-0332 - Roach Residence Final review of an exterior alteration (landscape) Address/ Legal Description: 1013 Homestake Circle/Lot 2B, Block 6, Vail Village Filing 7 Planner: Jonathan Spence Applicant Name: Parras of Colorado, represented by Fieldscape 3.5 DRB23-0340 - Parras of Colorado LLC Final review of an exterior alteration (chimney/patio door/balcony/repaint) Address/ Legal Description: 227 Wall Street/Lot C, Block 5C, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Vail Owner, represented by OZ Architecture 3.6 DRB23-0346 - Four Seasons Ski Concierge Final review of new construction (multi-family) Address/ Legal Description: 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision Planner: Greg Roy Applicant Name: Town of Vail, represented by George Ruther 3.7 DRB23-0281 - Timber Ridge DRB23-0286_3DModel.pdf DRB23-0286_3DModel2.pdf DRB23-0286_rendering.pdf DRB23-0286_materials.pdf DRB23-0286_materials2.pdf Herbert Roth made a motion to Approve with the findings the application meets 14-10-2,14-10-3,14-10-4; Kathryn Middleton seconded the motion Passed (4 - 0). DRB23-0332 Photos.pdf DRB23-0332 Plan Set.pdf Herbert Roth made a motion to Approve with the findings the application meets 14-10-4,14-10-5, 14-10- 6; Erin Iba seconded the motion Passed (4 - 0). DRB23-0340 Plan Set.pdf Rys Olsen made a motion to Table to the November 1st meeting; Erin Iba seconded the motion Passed (4 - 0). DRB23-0346 Presentation.pdf DRB23-0346 Plan Set.pdf Rys Olsen made a motion to Table to the November 1st meeting; Erin Iba seconded the motion Passed (4 - 0). Arch Plans 10-18 Part1.pdf Arch Plans 10-18 Part2.pdf Arch Plans 10-18 Part3.pdf Arch Plans 10-18 Part4.pdf Arch Plans 10-18 Part5.pdf 2 Design Review Board Meeting Minutes of October 18, 2023 67 4.Staff Approvals Final review of a change to approved plans (driveway) Address/ Legal Description: 4948 Meadow Drive/Lot 17, Block 7, Bighorn Subdivision 5th Addition 4.1 DRB21-0444.005 - Carlson Residence Planner: Jamie Leaman-Miller Applicant Name: Phillip Carlson, represented by TAB Associates Final review of a change to approved plans (landscaping) Address/ Legal Description: 1388 Vail Valley Drive West/Lot 20, Block 3, Vail Valley Filing 1 4.2 DRB22-0240.004 - KC Adventures LLC Planner: Greg Roy Applicant Name: KC Adventures, represented by Nedbo Construction Final review of a change to approved plans (antennas) Address/ Legal Description: 165 North Frontage Road West/Lot 2, Middle Creek Subdivision 4.3 DRB22-0378.001 - US West Communications Planner: Jonathan Spence Applicant Name: US West Communications, represented by Retherford Enterprises Final review of a change to approved plans (deck/snowmelt) Address/ Legal Description: 387 Beaver Dam Circle/Lot 1, Block 4, Vail Village Filing 3 4.4 DRB22-0466.001 - HCH Organization Planner: Heather Knight Applicant Name: HCH Organization, represented by Beck Building Final review of a change to approved plans (windows) 4.5 DRB23-0015.002 - 97 Rockledge Road LLC Address/ Legal Description: 97 Rockledge Road/Lot 3, Block 7, Vail Village Filing 1/Raether Minor Subdivision - Replat Planner: Greg Roy Applicant Name: 97 Rockledge Road, represented by Shepherd Resources Final review of a change to approved plans (tree removal) Address/ Legal Description: 635 Lionshead Place/Lot 8, Block 1, Vail Lionshead Filing 3 4.6 DRB23-0134.001 - Lions Square Lodge North Planner: Jamie Leaman-Miller Applicant Name: Lions Square Lodge North, represented by Colorado Land Art Studio Final review of an exterior alteration (windows/door) 4.7 DRB23-0199 - Cavanaugh Residence Civil Plans 10-18 Part1.pdf Civil Plans 10-18 Part2.pdf Landscape Plans 10-18.pdf Applicant Presentation.pdf Rys Olsen made a motion to Table to the November 15th meeting; Erin Iba seconded the motion Passed (4 - 0). 3 Design Review Board Meeting Minutes of October 18, 2023 68 Address/ Legal Description: 2427 Chamonix Lane 2/Lot 22, Block A, Vail Das Schone Filing 1 Planner: Heather Knight Applicant Name: Jacquelyne Cavanaugh, represented by Home Depot Final review of an exterior alteration (windows) Address/ Legal Description: 1121 Casolar Del Norte Drive West/Lot 12, Casolar Vail II 4.8 DRB23-0292 - Mulligan Residence Planner: Heather Knight Applicant Name: Allen & Seanna Mulligan, represented by Lifetime Windows & Siding Final review of a tree removal Address/ Legal Description: 2990 Booth Creek Drive/Lot 3, Block 3, Vail Village Filing 11 4.9 DRB23-0293 - Hoversten Residence Planner: Greg Roy Applicant Name: Philip Hoversten, represented by Earth-Wise Horticultural Final review of an exterior alteration (door) Address/ Legal Description: 4680 Vail Racquet Club Drive 18/Vail Racquet Club Condominiums 4.10 DRB23-0311 - Besch Residence Planner: Greg Roy Applicant Name: Kurt Besch, represented by Lifetime Windows & Siding Final review of an exterior alteration (mini split) Address/ Legal Description: 684 West Lionshead Circle/Lot 8, Block 1, Vail Lionshead Filing 3 4.11 DRB23-0312 - Montaneros Condos Planner: Heather Knight Applicant Name: Montaneros, represented by R&H Mechanical Final review of an exterior alteration (railing) Address/ Legal Description: 3130 Booth Falls Court/Lot 6, Block 2, Vail Village Filing 12 4.12 DRB23-0321 - Woolford Residence Planner: Greg Roy Applicant Name: William Woolford, represented by C&M Builders Final review of an exterior alteration (re-roof) Address/ Legal Description: 2014 West Gore Creek Drive 2, 3, and 4/Lot 41-43, Vail Village West Filing 2 4.13 DRB23-0323 - Hamlet Chalets and Townhouses Planner: Greg Roy Applicant Name: Hamlet Chalets and Townhouses, represented by Sol Vista Roofing Final review of an exterior alteration (windows) Address/ Legal Description: 4223 Spruce Way A and B/Lot 14, Block 9, Bighorn Subdivision 3rd Addition 4.14 DRB23-0324 - Davenport/VNR CO Residence Planner: Greg Roy Applicant Name: Arthur & Judith Davenport, and VNR CO, represented by Timberlee & Co 4 Design Review Board Meeting Minutes of October 18, 2023 69 Final review of an exterior alteration (roof) Address/ Legal Description: 520 East Lionshead Circle/Lot 5, Block 1, Vail Lionshead Filing 1 4.15 DRB23-0343 - Vail Lionshead Centre Condos Planner: Heather Knight Applicant Name: Vail Lionshead Centre, represented by Mountain Valley Property Management Final review of a tree removal 4.16 DRB23-0345 - Vail Ptarmigan LLC Address/ Legal Description: 1067 Ptarmigan Road/Lot 3, Block 5, Vail Village Filing 7 / Vail Village Filing 10 Planner: Heather Knight Applicant Name: Vail Ptarmigan, represented by Old Growth Tree Service Final review of a change to approved plans (windows) Address/ Legal Description: 610 West Lionshead Circle 502/Lot 1, Block 1, Vail Lionshead Filing 3 4.17 DRB23-0350 DTA Vail Inc Planner: Heather Knight Applicant Name: DTA Vail, represented by Home Depot Final review of an exterior alteration (termination cap) Address/ Legal Description: 16 Vail Road/Lot M & O, Block 5D, Vail Village Filing 1 4.18 DRB23-0351 - The Sebastian Planner: Heather Knight Applicant Name: The Sebastian, represented by Western Fireplace Supply Final review of an exterior alteration (window) Address/ Legal Description: 5047 Main Gore Drive North/Lot 1, Block 1, Bighorn Subdivision 5th Addition 4.19 DRB23-0354 - Hosea Residence Planner: Heather Knight Applicant Name: David Hosea, represented by Home Depot Final review of an exterior alteration (paint) Address/ Legal Description: 5107 Black Gore Drive West, East/Lot 3, Block 2, Gore Creek Subdivision 4.20 DRB23-0357 - Sim/Creevy Residences Planner: Jonathan Spence Applicant Name: Sim Family & Scott & Sally Creevy, represented by Morgan's Painting Service Final review of an exterior alteration (paint) Address/ Legal Description: 2409 Chamonix Lane/Lot 19, Block A, Vail Das Schone Filing 1 4.21 DRB23-0359 - Schneider Residence Planner: Heather Knight Applicant Name: Raymond Schneider Final review of a tree removal Address/ Legal Description: 1650 Fallridge Road/Lot 1, Sunburst Filing 3 4.22 DRB23-0360 - Fall Ridge Condos Planner: Heather Knight 5 Design Review Board Meeting Minutes of October 18, 2023 70 Applicant Name: Fall Ridge Community Association, represented by Vail Valley Tree Service Final review of an exterior alteration (windows) Address/ Legal Description: 4061 Bighorn Road 12D/Pitkin Creek Park Phase III 4.23 DRB23-0361 - Savage Residence Planner: Heather Knight Applicant Name: Scott Savage, represented by Renewal By Andersen Final review of an exterior alteration (windows) 4.24 DRB23-0362 - Pinkus Residence Address/ Legal Description: 2958 South Frontage Road West C6/Lot 4, Block 5, Vail Intermountain Development Subdivision Planner: Heather Knight Applicant Name: Ralph & Cheryl Pinkus, represented by Renewal By Andersen Final review of a sign application (Fusalp) 4.25 DRB23-0364 - Solaris Retail Address/ Legal Description: 141 East Meadow Drive Retail Condo/Lot P & Tract C, Block 5D, Vail Village Filing 1 Planner: Jonathan Spence Applicant Name: Fusalp, represented by First Chair Designs Final review of an exterior alteration (windows) Address/ Legal Description: 4337 Streamside Circle West East/Lot 7, Bighorn Subdivision 4th Addition 4.26 DRB23-0366 - Glenn Residence Planner: Heather Knight Applicant Name: Timothy & Katherine Glenn, represented by KCB Construction Final review of an exterior alteration (window) Address/ Legal Description: 4327 Streamside Circle West East/Lot 6, Bighorn Subdivision 4th Addition 4.27 DRB23-0367 - Ludwiszewski Residence Planner: Heather Knight Applicant Name: Raymond Ludwiszewski & Patricia Thompson, represented by KCB Construction Final review of a tree removal Address/ Legal Description: 5114 Grouse Lane/Lot 6, Block 1, Gore Creek Subdivision 4.28 DRB23-0370 - Sipes Residence Planner: Jonathan Spence Applicant Name: Elizabeth & Brian Sipes, represented by Old Growth Tree Service Final review of a change to approved plans (deck/snowmelt) Address/ Legal Description: 387 Beaver Dam Circle/Lot 1, Block 4, Vail Village Filing 3 4.29 DRB22-0466.001 - HCH Organization Planner: Heather Knight Applicant Name: HCH Organization, represented by Beck Building Company 5.Staff Denials 6 Design Review Board Meeting Minutes of October 18, 2023 71 6.Adjournment Rys Olsen made a motion to Adjourn ; Erin Iba seconded the motion Passed (4 - 0). 7 Design Review Board Meeting Minutes of October 18, 2023 72 Present:John Rediker Reid Phillips Brad Hagedorn Robyn Smith Henry Pratt Bobby Lipnick Bill Jensen 1.Virtual Link Register to attend the Planning and Environmental Commission meeting. Once registered, you will receive a confirmation email containing information about joining this webinar. 2.Call to Order 3.Main Agenda 4.Approval of Minutes 4.1 PEC Results 10-9-23 5.Information Update 5.1 Environmental Update - Exterior Energy Offset Program Cameron Millard, Energy Efficiency Coordinator, gives a presentation on the proposed exterior energy offset program. Phillips asks about the calculations for outdoor firepits. Millard says it is based on BTUs. Hagedorn asks about the logic for 50% for snowmelt and 100% for firepits. Millard says the fees for snowmelt will be quite high, we’re trying to find the entry point here. This was developed in a consensus setting. Lipnick asks if this is just for new builds and renovations. Millard says he will touch on that in the presentation. Millard runs through some example calculations. Rediker asks about the exemption for 64 square feet, which exempts hot tubs in many cases. Phillips says the BTU use on a hot tub is higher than an exterior pool. He wonders why we would exempt a hot tub which has higher BTUs than pools, when they are higher use. Want to make sure that our reasoning is solid, because people can claim that hot tubs are also a non-essential use. Millard says it’s a good point and this is a starting point based on what other jurisdictions are doing. Planning and Environmental Commission Minutes Monday, October 23, 2023 1:00 PM Vail Town Council Chambers PEC_Results_10-9-23.pdf Bobby Lipnick made a motion to Approve ; Reid Phillips seconded the motion Passed (7 - 0). PEC Memo 10.23 - EEOP.pdf 1 Planning and Environmental Commission Meeting Minutes of October 23, 2023 73 Pratt adds that typical 8x8 hot tub could get an exemption if electrical but maybe not gas fired. Rediker and Pratt discuss electric hot tubs. Smith adds that Breckenridge says exempting small hot tubs was a mistake, doesn’t think there should be an exemption. Hagedorn asks about the process and if this would be caught at the time of the DRB. Roy confirms. Rediker and Millard discuss the calculator methodology and assumptions. Rediker asks if this could be partially or wholly offset with renewable energies, Millard confirms. Rediker asks about other types of outdoor heat, including heat tape. Millard says the calculator can account for heat tape, but right now the Eagle County cohort is recommending it is not included in the program. Pratt adds that heat tape is primarily electric. Hagedorn says the offset doesn’t make sense. The power a home is pulling is already renewable from Holy Cross. In this case you’re replacing renewable with renewable, while you have a gas boiler with a greater impact. Is offset appropriate or should it strictly be fee in lieu? Millard says it’s a good point, we have to start somewhere, and we want to give people options. We want to encourage folks to do the right thing and think about their energy use. This is the point at which we start to shift the conversation, and it’s not perfect now. People may be upset without the offset. Hagedorn wants to make sure it’s impactful. Smith adds that the solar array or windfarm will be in someone’s habitat, and we will never have a true net zero grid until we acknowledge that energy use is not unlimited. Phillips and Millard discuss the numbers in the commercial example. Smith and Lipnick comment on the assumptions of the calculator. Rediker notes the difference between commercial and private in terms of how often the spas are running. Smith asks about the definition of commercial. Millard says it depends if it’s a shared amenity or owned by an individual residence. Hotels are simpler, but we have a lot of things which are public accommodation, or public/private. Millard says the dividing point is whether it’s considered residential or commercial during building permit review. Jensen and Millard discuss solar pricing. Millard says many peer communities use this calculator including many neighboring communities. Millard talks about policy for replacement systems. Rediker and Millard walk through potential scenarios for replacement systems. Dan Brown talks through the building code for replacement scenarios. Phillips concern is that people will string out old, inefficient systems. The previous discussion was exempting replacement systems because it was improving the efficiency of the system. Millard says it’s a fair concern, but also that will probably be most of the business through the program. Smith asks if it’s better to incentivize an old system or a replacement system with a useful life. Millard says we need funding to help community efficiency projects. You can debate the merits of the offset, but the success of the program will require intervening at the replacement point. Rediker asks about other outdoor amenities. Millard says water features for example are not as common and represent a much smaller proportion of usage. This hasn’t been vetted, it’s not built into the tool. Rediker asks about setting limits for overall outdoor energy use. Millard says it’s a plausible next step, it’s 2 Planning and Environmental Commission Meeting Minutes of October 23, 2023 74 important to get this program in place as a starting point. There’s a range of actions that can be taken. Smith talks about a similar program in Aspen. Their program did not largely impact the installation of new systems, although the fund was large. Rediker talks about funds going to energy efficient projects for residences. Millard says we need to get everybody on board with the efficiency upgrades if we want to meet our climate action goals. This fund could help with capital expenses for workforce housing. Rediker goes back to the conversation about electric vs gas hot tubs. How does Holy Cross get to 100% renewables if we allow an exemption for these smaller electric ones, or electrical boilers. How is that any better for the environment? Millard says they’re looking at a palatable solution for everyone. Jensen adds that this has proven to be a wealth tax that has generated a lot of funds but not changed behavior. If someone decommissioned their driveway, would you consider providing a financial incentive to do that. The Town itself has a significant square footage of heated surface, is the Town going to participate in this program? Someone is going to hold a mirror up and ask if the Town is participating in this program? Rediker asks if there is a way to base this off actual use versus assumed use? Millard says it may be theoretically possible, but we don’t have to tools to implement that at this time. Smith talks about recent practices at Holy Cross. Phillips discusses gas versus electric snowmelt. It could become a luxury impact fee; we’re trying to improve this process here not punch holes in it. Hagedorn asks if this is designed at reducing the use, or the decarbonization of the outdoor use? If it’s the decarbonization you need incentives for people to adopt those technologies. Lipnick asks what is the goal of the town? It needs to be clearer. Smith says we should pick a reasonable target date to sunset gas heated driveways. Heating the outdoors is very inefficient, heating the outside with natural gas. There should be a cap for outdoor energies, that’s where we’re going, we’re late to the party with this. There should be an explicit statement regarding equity. Would also like to include water in this. Approach this utilitarian in a utilitarian manner, more public benefit for public cost. Hagedorn doesn’t think snowmelt should be at 50%, should be at 100%. Maybe some small exemptions, but should not be 50% for driveways. Roy talks about the heating requirements for steeper slope driveways as it pertains to the code. Smith reiterates that the goal is to change the behavior, not making the money for the fund. That is a good way to approach this. Phillips talks about encouraging the electric option in these cases, that could influence behavior more than people just paying the money. Incentivize the conversion to electric. All commissioners have brought up that it is different to maintain this position, when the Town is one of the biggest contributors to snowmelt. It’s hard to applies these fees, which will be seen as penalties while the Town continues to plug along snow melting streets. Smith says the Town’s snowmelt system uses a lot of energy. It would be helpful to talk about that separately and air it out in a different format so that we can get this through. 3 Planning and Environmental Commission Meeting Minutes of October 23, 2023 75 Rediker asks about the steeper slope requirements, what is the trigger for this? Roy says a demo/rebuild impacting 50% of the GRFA. He will doublecheck with Public Works regarding a resurfacing. Rediker says he would like to see something in the code that caps outdoor energy use, we need to stop this wasteful use. This is another fee to people, but it won’t limit the use. Those dollars can help the Town, but a fee alone isn’t a deterrent. Would like to see fees based on actual use, as he is a little nervous with the assumption model. Phillips asks about landscaping requirements. Roy says ERWSD has talked about it, not to that point yet. ERWSD does not allow outdoor water features. Millard thanks commissioners. Lipnick says we need goals, changing behavior is hard. Apparently, it hasn’t changed the behavior of people in Aspen where they had a similar program. He agrees with a cap on outdoor energy use. Pratt says instead of a one-time fee, why not go to a tiered system for gas use. Hit them not one time but hit them for the use. Apply this on a usage basis not a one-time fee – look at it from a different viewpoint. 6.Adjournment Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0). 4 Planning and Environmental Commission Meeting Minutes of October 23, 2023 76 AGENDA ITEM NO. 4.1 Item Cover Page DATE:November 7, 2023 SUBMITTED BY:Missy Johnson, Housing ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:September 26, 2023 VLHA Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 2023-9-26 VLHA Minutes.pdf 77 Vail Local Housing Authority Minutes Tuesday, September 26, 2023 3:00 PM Vail Town Council Chambers and via Zoom PRESENT ABSENT Steve Lindstrom Craig Denton Kristin Williams James Wilkins Dan Godec via Zoom STAFF George Ruther, Housing Director Missy Johnson, Housing Coordinator 1. Call to Order 1.1 Call to Order Meeting called to order at 3:03 p.m. 1.2 Zoom Meeting 1 (Pre-Executive Session) 1.3 Zoom Meeting 2 (Post-Executive Session) 2. Citizen Participation 2.1 Citizen Participation – no comments 3. Approval of Minutes 3.1 VLHA September 12, 2023 Minutes MOTION: Godec SECOND: Lindstrom PASSED: (2 - 0) OBSTAINED: (1) 4. Main Agenda 4.1 Capital Improvement Policy Proposal Presenter(s): Missy Johnson, Housing Coordinator and George Ruther, Housing Director Johnson presented a drafted red-lined copy of the Town of Vail Employee Housing Guidelines with suggested edits related to proposed capital improvement policy changes. The edits were drafted based on the authorities recommendation to update capital improvement policies to continuously meet the need to deliver housing goals. The housing staff acknowledges that any future edits, resolutions and/or suggested amendments to Master Deed Restrictions will also either need to be accepted by the current owners or be put into place for future owners. The fundamental change is that maximum resale price would still be calculated and capital improvement costs to be credited. There would also be an expectation that there are certain systems in the home that must be in working order, otherwise that cost amount would be deducted from the cost of the home. 78 Town of Vail is currently in negotiation for a property to purchase and the inspection is taking place to determine if any non-functioning systems i.e. a working water heater. There will not be a negotiated sales price and the process is meant to more so equally balance the scales of the sales process. The next steps are to draft edits to the Chamonix Community Housing Guidelines and additional documents, memorandum of acceptance, future deed restrictions, and to arrange for current EHU owners to join in providing feedback. The community outreach to price capped homeowners will be arranged prior to the next phase of editing documentation. Lindstrom pointed out a few areas to best clarify a few things. 1. In looking at the list of capital improvements and prices associated that the team shall make note of process to inflate the capital improvement numbers over time, possibly annually. 2. He noted also to differentiate between maintaining and improving the home. Currently, special assessments are considered and have been included in the maximum resale price. Godec pointed out to consider special assessments and differentiate between a special assessment that is a repair vs. an approvement. The housing guidelines document does include a compliance piece but could be expanded upon in the future and incorporated in Transfer or Deed and/or a Memorandum of Acceptance. 5. Matters from the Chairman and Authority Members 5.1 Matters from the Chairman and Authority Members Lindstrom reported to the Authority about updates at the most recent PEC meeting and next steps for changes to the housing zone district. It was a 3:2 recommendation to forward the plan to council. Ruther noted that the plan is coming along and on the Oct. 3 Town Council agenda. The content will be more detailed at the Oct. 17 Town Council Meeting. Not all of the changes need to go to the Town Council for approval but eventually an implementation plan will be formulated internally. This process does put the Town of Vail in a good position should the Town pursue funding opportunities through Proposition 1-2-3. It focuses on helping the private sector which helps us to tackle housing challenges. Godec summed up his conversations with future owners of Timber Ridge Redevelopment. Williams updated the group regarding the success, attendance and panel participation from the housing conference she recently helped to facilitate in Big Sky on behalf of Cross Harbor Capital and Lone Mountain Development Company. The regionality of the participants and attendees was well received. Ruther believes the State Land Board will be in front of the Eagle County Commissioners and Avon Town Council regarding the State Land Board Parcel on Oct. 10. At 3:40 p.m. Williams moved to exit the regularly scheduled meeting and enter executive session. MOTION: Williams SECOND: Godec PASSED: (3- 0) 79 6. Executive Session 6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase, acquisition, lease, transfer or sale of real, personal or other property interests and to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators regarding: Real Property Deed Restriction Acquisition. Presenter(s): George Ruther, Housing Director 7. Any Action as a Result of Executive Session 7.1 Any Action as a Result of Executive Session The regularly scheduled meeting reconvened at 3:54 p.m. Williams moved to direct staff to continue with negotiation under the direction that the Authority has provided in Executive Session. MOTION: Williams SECOND: Godec PASSED: (3- 0) 8. Adjournment 8.1 Meeting adjourned at 3:59 p.m. MOTION: Williams SECOND: Godec PASSED: (3- 0) 9. Future Agenda Items 9.1 Vail Housing 2027 Land Banking Investment Banker Discussion Review Retirement and Remote Worker Policies Review Chamonix Vail Deed Restriction 10. Next Meeting Date 10.1 Next Meeting Date October 10, 2023 80 AGENDA ITEM NO. 4.2 Item Cover Page DATE:November 7, 2023 SUBMITTED BY:Jake Shipe ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:October 2023 Revenue Update SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: 231107 Revenue Update.pdf 81 1 TOWN OF VAIL REVENUE UPDATE November 7, 2023 4.0% General Sales Tax Upon receipt of all sales tax returns, September collections are estimated to be $2,500,016, up 2.4% from last year and up 11.3% from the amended budget. YTD collections of $32,411,540 are up 2.8% from this time last year and up 2.6% from the amended budget. Inflation as measured by the consumer price index was up 3.7% for the 12-months ending September 2023. The annual amended budget totals $40.1 million. 0.5% Housing Fund Sales Tax Upon receipt of all sales tax returns, September collections of the 0.5% housing sales tax are estimated to be $303,062, up 2.8% from last year and up 11.7% from the amended budget. YTD collections of $3,932,046 are up 2.3% from this time last year and up 2.5% from the amended budget. The 2023 amended budget for the housing fund sales tax totals $4.9 million. Real Estate Transfer Tax (RETT) RETT collections through October 27 total $6,864,492, down (17.2)% from this time last year. The 2023 RETT budget totals $7,000,000. Construction Use Tax Use Tax collections through October 27 total $2,090,526 compared to $1,923,180 from this time last year. The 2023 budget totals $2,000,000. Lift Tax 2023 YTD lift tax collections through September total $5,070,899, down (1.7)% or $(85,535) from the same time last year. The 2023 amended budget totals $6,234,550. Summary Across all funds, year-to-date total revenue of $74.7 million is up 9.8% from the budget and up 5.7% from prior year. The majority of the positive variance from budget is due to higher-than-expected sales tax, construction use tax, interest/gains on investments, and real estate transfer tax collections in recent months. 82 2023 Amended Budget % change % change 2018 2019 2020 Budget Variance from 2022 from Budget January 3,597,610$ 4,079,994$ 4,076,145$ 3,422,209$ 5,217,125$ 5,904,670$ 5,905,480$ 810$ 13.19%0.01% February 3,818,356 4,137,087 4,285,633 3,691,850 5,686,585 6,030,915 6,034,720 3,805 6.12%0.06% March 4,167,880 4,237,933 2,243,518 4,364,797 5,912,059 6,034,154 6,049,548 15,394 2.33%0.26% April 1,233,474 1,445,071 427,518 1,751,528 2,234,296 2,213,286 2,258,313 45,027 1.07%2.03% May 830,193 763,756 503,828 1,061,516 1,227,974 1,043,778 1,111,901 68,123 -9.45%6.53% June 1,648,443 1,606,748 1,023,517 2,149,312 2,317,931 2,132,497 2,264,943 132,446 -2.29%6.21% July 2,412,425 2,480,292 2,084,644 3,491,668 3,507,973 3,227,335 3,391,666 164,331 -3.32%5.09% August 2,195,175 2,237,050 2,138,838 2,877,550 2,997,389 2,757,598 2,894,953 137,355 -3.42%4.98% September 1,540,490 1,600,100 1,767,393 2,359,528 2,441,331 2,246,025 2,500,016 253,991 2.40%11.31% Total 21,444,046$ 22,588,030$ 18,551,034$ 25,169,958$ 31,542,663$ 31,590,258$ 32,411,540$ 821,282$ 2.75%2.60% October 1,106,596 1,165,176 1,371,727 1,734,964 1,729,558 1,591,193 November 1,264,600 1,260,314 1,425,461 1,880,397 1,902,643 1,750,432 December 4,070,870 4,237,178 3,625,189 5,749,365 5,602,018 5,153,119 Total 27,886,112$ 29,250,698$ 24,973,411$ 34,534,683$ 40,776,882$ 40,085,000$ 32,411,540$ 821,282$ 2.75%2.60% 2022 2023 Amended Budget % change % change Collections Budget Variance from 2022 from Budget January 645,487$ 720,043$ 720,144$ 101$ 11.57%0.01% February 702,730 735,514 735,990 476 4.73%0.06% March 719,717 735,514 737,438 1,924 2.46%0.26% April 269,018 259,234 271,108 11,874 0.78%4.58% May 146,657 134,924 131,569 (3,355) -10.29%-2.49% June 280,460 258,023 274,173 16,150 -2.24%6.26% July 424,602 390,634 410,273 19,639 -3.37%5.03% August 361,165 332,272 348,289 16,017 -3.57%4.82% September 294,861 271,272 303,062 31,790 2.78%11.72% Total 3,844,697$ 3,837,430$ 3,932,046$ 94,616$ 2.27%2.47% October 207,397 190,805 November 230,383 211,952 December 671,982 618,223 Total 4,954,459$ 4,858,410$ 3,932,046$ 94,616$ 2.27%2.47% Town of Vail Revenue Update November 7, 2023 4.0% GENERAL SALES TAX2023 Budget Comparison 0.5% Collected Sales Tax 0.5% HOUSING SALES TAX 2023 Budget Comparison Actual 4.0% Collections 4.0% Collected Sales Tax20212022 83 Through September 30 September 4% General Sales Tax Collections By Year Through September 30 Town of Vail Revenue Update November 7, 2023 YTD 4% General Sales Tax Collections By Year •September collections of $2,500,016 are up 2.4%% from prior year and are up 11.3% from the amended budget. $1,600,100 $1,767,393 $2,359,528 $2,441,331 $2,500,016 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 2019 2020 2021 2022 2023 $22,588,030 $18,551,034 $25,169,958 $31,542,663 $32,411,540 $0 $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 2019 2020 2021 2022 2023 •YTD collections of $32,411,540 are up 2.8% from prior year and are up 2.6%from the amended budget. •Inflation as measured by the consumer price index was up 3.7% in September. 84 September Collections YTD Collections Town of Vail Revenue Update November 7, 2023 September 0.5% Housing Fund Sales Tax Collections By Year Real Estate Transfer Tax by Year YTD Through October 2023 •This chart shows YTD collections of 1% RETT, segmented by real property values. 2023 collections are down (17.2)% from the prior year. $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 2019 2020 2021 2022 2023 Sales Less Than $2.5 Million Sales $2.5 to $5 Million Sales $5 to $10 Million Sales Over $10 Million $5,323,469 $7,942,577 $9,619,958 $8,290,089 $6,864,492 •September collections of $303,062 are up 2.8% from prior year and are up 11.7% from the amended budget.YTD collections of $3.9M are up 2.3% from this time last year and are up 2.5% from the amended budget. $294,861 $303,062 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 2022 2023 $3,844,697 $3,932,046 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 $4,500,000 2022 2023 85 Town of Vail Revenue Update November 7, 2023 Construction Use Tax by Year YTD Through October 2023 YTD Lift Tax Collections YTD Through September 2023 •Use Tax collections through October 27 total $2,090,526, compared to $1,923,180 from this time last year. This is an increase of 8.7%. $2,378,844 $1,897,133 $3,405,556 $1,923,180 $2,090,526 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 2019 2020 2021 2022 2023 •2023 YTD lift tax collections of $5,070,899 are down (1.7)% or $(85,535) from the same time last year. $4,267,308 $3,046,308 $4,347,950 $5,156,434 $5,070,899 $0 $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 2019 2020 2021 2022 2023 86 Vail Business Review August 2023 November 7, 2023 The Vail Business Review breaks down the 4.5% sales tax collected for the month of August 2023. The 4.5% sales tax includes the town’s general 4% sales tax and the 0.5% housing sales tax supported by Town of Vail voters during the November 2021 election, effective January 1, 2022. The housing sales tax sunsets on December 31, 2051. Overall, August 4.5% sales tax was down from the prior year (3.4%). Retail decreased (4.8%), lodging decreased (3.9%), food and beverage decreased (1.1%), and utilities/other decreased (2.6%). Excluding the out-of-town category, sales tax for the month of August was down (3.9%) compared to prior year. Town of Vail sales tax forms, the Vail Business Review, and sales tax worksheets are available on the internet at www.vailgov.com. You can subscribe to have the Vail Business Review and the sales tax worksheet emailed to you automatically. Please remember when reading the Vail Business Review that it is produced from sales tax collections as opposed to actual gross sales. If you have any questions or comments, please feel free to call me at (970) 479-2125 or Carlie Smith, Finance Director, at (970) 479-2119. Sincerely, Lauren Noll Sales Tax Administrator 87 Town of Vail Business Review August Sales Tax Collections by Year August 2023 Sales Tax August 2022 Sales Tax Collections by Business Type August 2023 1,162,668 Lodging 1,029,163 Food & Beverage 881,508 Utilities & Other 169,865 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 (4.8%)(1.1%)(2.6%) Retail 2,248,247 2,143,407 2,878,541 $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 2019 2020 2021 2022 2023 General Sales Tax Housing Sales Tax 3,357,116 3,243,204 • August 2023 retail sales decreased (4.8%), lodging decreased (3.9%), food and beverage decreased (1.1%), and utilities and other decreased (2.6%). • The figures above reflect 4.5% sales tax. Retail 1,220,691 Lodging 1,070,426 Food & Beverage 891,676 Utilities & Other 174,324 $0 $250,000 $500,000 $750,000 $1,000,000 $1,250,000 (3.9%) • This report represents collections of Town of Vail sales tax, as opposed to actual gross sales. • On January 1st, 2022, Town of Vail sales tax increased from 4.0% to 4.5% on all items except food for home consumption. 2022 and 2023 above include the 0.5% increase to sales tax, depicted in light blue. Prior years show 4.0% sales tax collections. • Total August 2022 collections were $3,357,116. Total August 2023 collections were $3,243,204. • Overall, August 2023 4.5% sales tax collections were down from the prior year (3.4%). 88 Town of Vail Business Review August 2022August 2023 Geographic Area Trends by Year August Sales Tax Sales Tax by Location August 2023 Sales Tax Other Areas 16% Lionshead 14% Out of Town 25% Vail Village 45% • Vail Village sales tax decreased (5.1%), Lionshead decreased (2.9%), Other Areas decreased (1.3%), and Out of Town decreased (1.9%). Excluding Out of Town collections, all areas were down (3.9%). • The figures above reflect 4.5% sales tax. 406,560 340,518 442,713 415,754 300,535 375,243 338,441 454,137 702,324 1,087,493 1,048,218 1,358,260 $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 2019 2020 2021 2022 2023 Vail Village Out of Town Lionshead Other Areas • This chart shows August sales tax collections by geographic area over time. • 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales tax collections are shown in darker shades. 541,936 455,706 848,493 1,510,980 1,433,539 442,530 831,975 535,160 Other Areas 16% Lionshead 14% Out of Town 26% Vail Village 44% 89 Retail Business 4.5% Sales Tax Detail August 2023 Sales Tax Town of Vail Business Review Accommodation Services Sales Tax by Year $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 $800,000 Apparel $253,298 Grocery $205,136 Gallery $19,416 Gifts $7,278 Jewelry $62,652 Retail Liquor $52,881 Retail Other $347,148 Sporting Goods $125,620 Online Retailers $89,193 Retail Home Occupation $46 • Overall, August 2023 accommodations services decreased (3.9%) from prior year. Short-term rentals remained flat compared to prior year and hotels and lodges decreased (5.4%). • 2022 and 2023 include the 0.5% increase for housing sales tax, depicted in lighter shades. General 4.0% sales tax collections are shown in darker shades. • Short-term rental sales tax collection numbers include online marketplace facilitators like Airbnb and VRBO. Revenue collections from facilitators may include some hotels and lodges. 661,824 291,974 Hotel and Lodges Short-Term Rentals 2023 2022 2021 308,715 720,446 761,711 308,717 90 Retail 217,006.16                                            217,526.89                                             ‐0.24% Lodging 178,682.43                                            188,255.86                                             ‐5.09% F & B 129,514.14                                            126,481.90                                            2.40% Other 9,957.67                                                 9,671.61                                                 2.96% Total 535,160.40                                            541,936.26                                             ‐1.25% Retail 81,499.86                                              84,862.01                                               ‐3.96% Lodging 201,659.25                                            207,602.85                                             ‐2.86% F & B 153,866.52                                            158,880.17                                             ‐3.16% Other 5,503.94                                                 4,361.37                                                 26.20% Total 442,529.57                                            455,706.39                                             ‐2.89% Retail 382,700.57                                            408,058.22                                             ‐6.21% Lodging 295,812.79                                            291,024.65                                            1.65% F & B 4,987.50                                                 1,694.94                                                 194.26% Other 148,474.31                                            147,715.65                                            0.51% Total 831,975.17                                            848,493.46                                             ‐1.95% Retail 481,461.05                                            510,243.65                                             ‐5.64% Lodging 353,008.53                                            383,542.35                                             ‐7.96% F & B 593,140.17                                            604,618.49                                             ‐1.90% Other 5,929.21                                                 12,575.85                                               ‐52.85% Total 1,433,538.96                                         1,510,980.34                                          ‐5.13% Retail 1,162,667.64                                         1,220,690.76                                          ‐4.75% Lodging 1,029,163.00                                         1,070,425.71                                          ‐3.85% F & B 881,508.33                                            891,675.50                                             ‐1.14% Other 169,865.12                                            174,324.48                                             ‐2.56% Total 3,243,204.10                                         3,357,116.45                                          ‐3.39% Retail Apparel 253,298.27                                            254,293.58                                             ‐0.39% Retail Food 205,136.02                                            202,016.42                                            1.54% Retail Gallery 19,416.20                                              9,847.55                                                 97.17% Retail Gift 7,277.99                                                 6,882.43                                                 5.75% Retail Home Occupation 45.85                                                      205.69                                                     ‐77.71% Retail Jewelry 62,651.72                                              86,616.50                                               ‐27.67% Retail Liquor 52,881.20                                              57,342.78                                               ‐7.78% Retail Other 347,147.70                                            398,770.63                                             ‐12.95% Retail Sport 125,620.01                                            128,182.34                                             ‐2.00% Retail Online Retailer 89,192.69                                              76,532.84                                              16.54% Total 1,162,667.64                                         1,220,690.76                                          ‐4.75% Total ‐ All Areas Lionshead Out of Town Vail Village Retail Summary Cascade Village / East Vail / Sandstone / West Vail Town of Vail Business Review August 4.5% Sales Tax 2023 Collections   2022 Collections YoY % Change 91 AGENDA ITEM NO. 4.3 Item Cover Page DATE:November 7, 2023 SUBMITTED BY:Jeremy Gross, Economic Development ITEM TYPE:Information Update AGENDA SECTION:Information Update SUBJECT:November 1, 2023 CSE Meeting Minutes SUGGESTED ACTION: VAIL TOWN COUNCIL AGENDA ITEM REPORT ATTACHMENTS: November 1, 2023 CSE Meeting Minutes - DRAFT.pdf 92 Present:Alison Wadey Kim Newbury Rediker Nick Conover Marco Valenti Douglas Smith 1.Event Recaps Time: 10 Min 1.a Vail Veterans Program Recap Presented by Jen Brown Time: 10 Min 1.b Farm to Table Recap- Vail Farmers Market Recap presented by Angela Mueller Time: 10 Min 1.c Vail Farmers Market Recap Recap presented by Angela Mueller 1.d BFAG Summer and Winter Recaps Nanette Time: 10 Min 1.e Vail Lacrosse Tournament Recap Committee on Special Events Minutes Wednesday, November 1, 2023 8:30 AM Vail Town Council Chambers Vail Veterans Program Recap.pdf Kim Newbury Rediker made a motion to Approve final event funding.; Marco Valenti seconded the motion Passed (5 - 0). 23RFP Event Budget TemplateFarmtotable.xlsx 2023EventRecap_Data (11).pdf Vail Farmers’ Market Farm to Table Wrap-Up2023-2.pdf Kim Newbury Rediker made a motion to Approve ; Douglas Smith seconded the motion Passed (5 - 0). Vail Farmers Market Recap.pdf Kim Newbury Rediker made a motion to Approve final event funding.; Marco Valenti seconded the motion Passed (5 - 0). BFAG Recaps.pdf Douglas Smith made a motion to Approve final event funding.; Kim Newbury Rediker seconded the motion Passed (5 - 0). 2023 CRC Event Recap - Vail Lacrosse Tournament.pdf 1 Committee on Special Events Meeting Minutes of November 1, 2023 93 Recap presented by Steve Sepeta Time: 10 Min 1.f Climb it for Climate recap Recap presented by Sherri Hahn. 1.g Handmade in Colorado Recap Recap presented by Steven Wallace Time: 10 Min 1.h Bravo Vail Recap Recap presented by Jackie Ernst Time: 10 Min 1.i Freefall Bluegrass Recap Recap presented by Diane Moudy and Maddy Eaton. Time: 10 Min 1.j Cindy Eskwith Soccer Tournament Recap Kerri Theilen & Lisa Reeder Time: 10 Min 1.k Tony N Tinas Wedding Recap Connie Kincaid & John Tedstrom Vail Lacrosse Tournament.pdf Marco Valenti made a motion to Approve final event funding.; Kim Newbury Rediker seconded the motion Passed (5 - 0). Climb it for Climate Recap Douglas Smith made a motion to Approve final event funding.; Nick Conover seconded the motion Passed (5 - 0). Handmade in Colorado Recap.pdf Kim Newbury Rediker made a motion to Approve final event funding.; Douglas Smith seconded the motion Passed (4 - 0). Bravo Vail Recap.pdf Douglas Smith made a motion to Approve ; Marco Valenti seconded the motion Passed (5 - 0). Freefall Recap.pdf Kim Newbury Rediker made a motion to Approve final event funding.; Nick Conover seconded the motion Passed (4 - 0). Cindy Eskwith Soccer Recap.pdf Kim Newbury Rediker made a motion to Approve final event funding.; Douglas Smith seconded the motion Passed (4 - 0). Tony n Tina's Wedding Recap.pdf 2 Committee on Special Events Meeting Minutes of November 1, 2023 94 2.Meeting Reports 3.Information Update 3.a Visitation reports 3.b Event Funding Committee Update Time: 5 Min 4.Approval of the Minutes 4.a Approval of the minutes from the October 4, and October 5 CSE meetings 5.New Business 6.Adjournment Nick Conover made a motion to Approve final event funding.; Douglas Smith seconded the motion Passed (4 - 0). Vail_Production_Notes_10-15-2023.pdf CSE Meeting Minutes - 10042023.pdf CSE Meeting Minutes 10052023.pdf Kim Newbury Rediker made a motion to Approve ; Douglas Smith seconded the motion Passed (4 - 0). 3 Committee on Special Events Meeting Minutes of November 1, 2023 95