HomeMy WebLinkAbout2023-12-19 Agenda and Supporting Documentation for Town Council Afternoon Meeting Agenda1.Call to Order
2.Presentation/Discussion
2.1 Inntopia Seasonal Update 30 min.
Listen to presentation and provide feedback.
Presenter(s): Mia Vlaar, Economic Development Director, Tom
Foley, SVP Business Intelligence, Inntopia
Background: This presentation will go over a seasonal update
from Inntopia covering economic micro and macro trends, a
look back at summer 2023 occupancy, ADR and RevPAR and
an analysis of bookings for winter 2023-24.
Staff Recommendation: Listen to presentation and ask
questions
2.2 Lionshead and Vail Village Parking Structures Discussion 30 min.
Verbal update. Listen to presentation and provide feedback.
Presenter(s): Russell Forrest, Town Manager and Craig
Racey, Martin and Martin Engineering
Background: Council will receive recommendations and ideas
on safety ideas for Lionshead and Vail Village Parking
Structures.
2.3 Ford Park Play Area Safety Improvement Discussion 45 min.
Listen to the presentation and provide feedback to staff
regarding the project scope and scale, timeline and budget.
Presenter(s): Gregg Barrie
Background: The children's play area in Ford Park is in need of
structural repairs, safety improvements and compliance with
the Americans with Disabilities Act. Town staff will present
relevant information and ask for feedback from the Town
Council. See attached Memorandum for additional detail.
VAIL TOWN COUNCIL MEETING
Afternoon Session Agenda
Town Council Chambers and virtually by Zoom
https://vail.zoom.us/webinar/register/WN_XPdEkLbGS4iEI9nwOBJtDQ
12:05 PM December 19, 2023
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Inntopia-DMX Vail Town Council 2023-12-19.pdf
Public Input - Speed Bumps.pdf
Ford Park Play Area TC Memo 12-19-23.pdf
TC Presentation 12-19-23.pdf
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2.4 Go Vail 2045 - Vail Mobility & Transportation Master Plan
Update Traffic Calming & I-70 Impacts
45 min.
Review presentation and provide feedback.
Presenter(s): Tom Kassmel, Town Engineer
Background: The GO Vail 2045 team has been reviewing data
and concepts to improve mobility and transportation within Vail
over the next 20 years. Past Council sessions have focused
on Multi-Modal, Transit, and Parking improvements along with
a summary of public comments and survey responses. This
Council session will focus on Speed Limits on local roads,
Traffic Calming, and I-70 Impacts; including Noise, Adapting to
future needs like AGS, and allow for a discussion regarding
impacts of burying or tunneling I-70.
2.5 4th Budget Supplemental Presentation 15 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Please attached memo.
2.6 Mill Levy Update 15 min.
Listen to presentation and provide feedback.
Presenter(s): Carlie Smith, Finance Director
Background: Across the state, residential property tax rates
are set to go up an average of 40%. Several legislative bills
have been passed over the past two years to help reduce the
impacts on homeowners. As a result of the legislative changes
jurisdictions in Colorado are all taking different approaches
when certifying their mill levy. The staff has provided several
options for Council to discuss.
Staff Recommendation: Listen to presentation and provide
feedback.
2.7 Strategic Planning Discussion 10 min.
Council is requested to provide direction to the Town Manager
on moving forward with a contract with Managing Results.
Presenter(s): Russ Forrest, Town Manager
Background: The purpose of a strategic plan is to identify the
issues most important to Vail's residents and guests. Based
on the Council's articulation of those critical issues, the Town
can then focus time and resources to addressing those issues
in the next 1-5 years.
3.DRB / PEC (5 min.)
Go Vail 2045 - Town Council - Speed Limit, Traffic Calming and I-70 Impacts_TOV
Final.pdf
231219 4th Supplemental Budget 2nd Reading.pdf
Ord #28- 4th Supp 2023 2nd Reading.pdf
121923 24 Mill Levy Discussion.pdf
Council_initial_planning_meeting__121923.docx
Town of Vail Price Proposal_Town Strategic Plan_from Managing Results
LLC_Amended_12_13_2023.pdf
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3.1 DRB/PEC Update
4.Information Update
4.1 November 14, 2023 VLHA Meeting Minutes
4.2 November 28, 2023 VLHA Meeting Minutes
4.3 Vail Public Library 40th Anniversary
The Vail Public Library received a two-page spread in Give
Magazine in recognition of their 40th Anniversary.
5.Matters from Mayor, Council and Committee Reports (10 min.)
5.1 Finalize Council Committee Appointments
Make appointments for the 2023 - 2025 term.
6.Executive Session (90 min.)
Executive Session pursuant to:
1. Executive session pursuant to C.R.S. § 24-6-402(4)(f) - for the purposes of discussion of a
personnel matter not involving any specific employees who have requested discussion of the
matter in open session, any member of this body or any elected official, the appointment of
any person to fill an office of this body or of an elected official, or personnel policies that do not
require the discussion of matters personal to particular employees, concerning a performance
evaluation of the Municipal Judge;
and
2. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest and C.R.S. §24-6-402(4)(e) to determine positions
relative to matters that may be subject to negotiations, develop a strategy for negotiations and
instruct negotiators and on the topics of: West Middle Creek Development Agreement;
and
3. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest, C.R.S. §24-6-402(4)(b) to hold a conference with the
Town Attorney, to receive legal advice on specific legal questions and C.R.S. §24-6-402(4)(e)
to determine positions relative to matters that may be subject to negotiations, develop a
strategy for negotiations and instruct negotiators and on the topics of potential real property;
and
4. C.R.S. §24-6-402(4)(b)-to hold a conference with the Town Attorney, to receive legal advice
on specific legal questions and C.R.S. §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topics of Town of: 1. Town of Vail v. TIGA Advertising, INC and
Gregory Moffet, Case number 21CV30034 and TIGA Advertising, INC, Chapter 11
Bankruptcy, Case Number 23-10553MER; and 2. Colorado Motor Carriers Association v.
Town of Vail and Police Chief Ryan Kenney, Civil Action No. 23-cv-02752-CNS-STV.
7.Recess 5:00pm (estimate)
DRB Results 12-6-23.pdf
PEC Results 12-11-23.pdf
2023-11-14 VLHA Minutes.pdf
2023-11-28 VLHA Minutes.pdf
Give-2023-VailPublicLibrary-3.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
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www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
4
AGENDA ITEM NO. 2.1
Item Cover Page
DATE:December 19, 2023
TIME:30 min.
SUBMITTED BY:Steph Johnson, Economic Development
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Inntopia Seasonal Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Mia Vlaar, Economic Development Director, Tom Foley, SVP
Business Intelligence, Inntopia
STAFF RECOMMENDATION:Listen to presentation and ask questions
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Inntopia-DMX Vail Town Council 2023-12-19.pdf
5
6
7
Dow
7.6%
3.7%
3.1%
102.0
Dow Jones
Unemployment
Consumer Confidence
35,417
Inflation
Conf
2.9 Pt
8
•40,000 added, 20.1% of 199,000; (12 Month Avg = 55,000)
•Most to Food Services & Drinking Places
•Negligible Jobs to Accommodations
•Leisure & Hospitality is now slightly up vs Feb 2020 levels
•Accommodations Sub-Sector down 217,000 (-10.3%)
•Resetting to smaller accommodations workforce norm
9
Source: Bureau of Labor Statistics
10
Source: Bureau of Labor Statistics
11
12
-12
.
8
%
-2.
0
%
6.
7
%
2.
9
%
1.
8
%
-0.
7
%
1.
0
%
-13
.
6
%
-9.
5
%
-5.
4
%
-3.
4
%
6.
8
%
-2.
5
%
-4.
3
%
-40%
-20%
0%
20%
40%
60%
80%
May June July August September October Summer Total
Occupancy: Summer 2023 vs Summer 2022 Occupancy: Summer 2023 vs Summer 2019 13
6.
4
%
-1.
9
%
-3.
3
%
-4.
0
%
-0.
1
%
-4.
8
%
-1.
9
%
55
.
0
%
45
.
8
%
44
.
2
%
34
.
4
%
39
.
5
%
40
.
3
%
41
.
1
%
-40%
-20%
0%
20%
40%
60%
80%
100%
May June July August September October Summer Total
ADR: Summer 2023 vs Summer 2022 ADR: Summer 2023 vs Summer 2019 14
-7.
2
%
-3.
9
%
3.
2
%
-1.
2
%
1.
7
%
-5.
5
%
-0.
9
%
33
.
9
%
31
.
9
%
36
.
4
%
29
.
9
%
49
.
0
%
36
.
7
%
35
.
0
%
-40%
-20%
0%
20%
40%
60%
80%
100%
May June July August September October Summer Total
RevPAR: Summer 2023 vs Summer 2022 RevPAR: Summer 2023 vs Summer 2019
15
-12.8%
-2.0%
6.7%
2.9%1.8%
-0.7%
1.0%
6.4%
-1.9%
-3.3%-4.0%
-0.1%
-4.8%
-1.9%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
May Jun Jul Aug Sep Aug Summer Ttl
YO
Y
%
V
a
r
i
a
n
c
e
Month of Arrival
YOY % Change in Winter Occupancy and ADR as of Nov 30
Occupancy % Change vs 2022 ADR % Change vs 2022
16
-13.6%
-9.5%
-5.4%-3.4%
6.8%
-2.5%-4.3%
55.0%
45.8%44.2%
34.4%
39.5%40.3%41.1%
-20.0%
-10.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
May Jun Jul Aug Sep Aug Summer Ttl
YO
Y
%
V
a
r
i
a
n
c
e
Month of Arrival
Vail 4 Year % Change in Summer Occupancy and ADR as of Oct 31
Occupancy % Change vs 2019 ADR % Change vs 2019
17
18
Reports with data as of Nov 30, 2023 include:
25 Vail properties representing 2,355 units
62.1% of total community census
17 Mountain Destinations representing
152 properties and ~18,000 units
~55% of total regional industry census 19
2023/24 2022/23 2019/20 1 Yr Chg 4 Yr Chg
Room Nights
Available 411,231 421,236 467,085 -2.4%-12.0%
Room Nights
Booked 156,338 157,392 164,174 -0.7%-4.8%
Occupancy 38.0%37.4%35.1%+1.7%+8.3%
20
21
3.
4
%
4.
0
%
6.
3
%
0.
5
%
-0.
7
%
-17
.
8
%
1.
7
%
4.
1
%
4.
7
%
15
.
2
%
6.
9
%
8.
7
%
4.
7
%
7.
8
%
-80%
-60%
-40%
-20%
0%
20%
40%
60%
80%
100%
Occupancy: Winter 2023/24 vs 2022/23 Occupancy: Winter 2023/24 vs. 2019/20 22
3.
4
%
4.
0
%
6.
3
%
0.
5
%
-0.
7
%
-17
.
8
%
1.
7
%
4.
1
%
4.
7
%
15
.
2
%
6.
9
%
8.
7
%
4.
7
%
7.
8
%
-80%
-60%
-40%
-20%
0%
20%
40%
60%
80%
Occupancy: Winter 2023/24 vs 2022/23 Occupancy: Winter 2023/24 vs. 2019/20 23
24
-6.
8
%
-4.
2
%
1.
2
%
2.
9
%
9.
1
%
-2.
9
%
1.
5
%
36
.
1
%
27
.
1
%
30
.
9
%
39
.
8
%
47
.
4
%
31
.
6
%
35
.
4
%
-40%
-20%
0%
20%
40%
60%
80%
100%
ADR: Winter 2023/24 vs 2022/23 ADR: Winter 2023/24 vs 2019/20 25
-6.
8
%
-4.
2
%
1.
2
%
2.
9
%
9.
1
%
-2.
9
%
1.
5
%
36
.
1
%
27
.
1
%
30
.
9
%
39
.
8
%
47
.
4
%
31
.
6
%
35
.
4
%
-40%
-20%
0%
20%
40%
60%
80%
100%
ADR: Winter 2023/24 vs 2022/23 ADR: Winter 2023/24 vs 2019/20 26
3.4%4.0%
6.3%
0.5%
-0.7%
-17.8%
1.7%
-6.8%
-4.2%
1.2%
2.9%
9.1%
-2.9%
1.5%
-20.0%
-15.0%
-10.0%
-5.0%
0.0%
5.0%
10.0%
15.0%
Nov Dec Jan Feb Mar Apr Winter Ttl
YO
Y
%
V
a
r
i
a
n
c
e
Month of Arrival
YOY % Change in Winter Occupancy and ADR as of Nov 30
Occupancy % Change vs 2022/23 ADR % Change vs 2022/23
27
28
-3.
6
%
-0.
4
%
7.
5
%
3.
4
%
8.
2
%
-20
.
3
%
3.
3
%
41
.
7
%
33
.
0
%
50
.
7
%
49
.
5
%
60
.
3
%
37
.
8
%
46
.
0
%
-80%
-60%
-40%
-20%
0%
20%
40%
60%
80%
100%
RevPAR: Winter 2023/24 vs 2022/23 RevPAR: Winter 2023/24 vs 2019/20 29
-3.
6
%
-0.
4
%
7.
5
%
3.
4
%
8.
2
%
-20
.
3
%
3.
3
%
41
.
7
%
33
.
0
%
50
.
7
%
49
.
5
%
60
.
3
%
37
.
8
%
46
.
0
%
-80%
-60%
-40%
-20%
0%
20%
40%
60%
80%
100%
RevPAR: Winter 2023/24 vs 2022/23 RevPAR: Winter 2023/24 vs 2019/20 30
31
High Low Avg Vail
Occupancy 48.7%9.9%33.2%38.0%
ADR $1009 $104 $625 $735
RevPAR $395 $15 $209 $279
32
33
34
35
-20.0%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
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(Gridlines Aligned with Saturdays)
Occupancy as of November 30, 2023: Vail vs. DestiMetrics Aggregate , Static Winter View
Vail vs.DestiMetrics Aggregate 2023/24 - as of November 30, 2023
Vail 2023/24 - as of November 30, 2023
DestiMetrics Aggregate 2023/24 - as of November 30, 2023
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•
•
•
•
37
38
AGENDA ITEM NO. 2.2
Item Cover Page
DATE:December 19, 2023
TIME:30 min.
SUBMITTED BY:Greg Hall, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Lionshead and Vail Village Parking Structures Discussion
SUGGESTED ACTION:Verbal update. Listen to presentation and provide feedback.
PRESENTER(S):Russell Forrest, Town Manager and Craig Racey, Martin and Martin
Engineering
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Public Input - Speed Bumps.pdf
39
From:
To:
Subject:
Date:
Michelle Rampelt <michellerampelt@gmail.com
Council Dist List <towncouncil@vail.gov
Input/Question
Thursday, December 7, 2023 3:29 PM
Hello,
I am sure the number of complaints regarding the parking-structure speed-bumps has made you nauseous.
As I was approaching my car I saw someone drive around the bumps within roughly a foot of my vehicle. Is there a
reasonable way to keep pedestrian children safe, without these speed bumps? The slalom-ing around the speed
bumps where people walk, and cars are parked, cannot be better or safer than our previous format. Especially in VV
where the lighting is quite good. The bumps are so sharp and so frequent I am very clear as to why people avert
them. Local’s left is a disaster zone. Nobody wants to drive in and out of the structure so they all park at the end of
the ramp — also the heaviest traffic zone during ski rush hour while people wait to exit. I can’t imagine how this is
going to function in prime season with max peeps.
Thanks so much for your efforts and work that you do,
Michelle Rampelt
40
From:
To:
Subject:
Date:
Kendal Beer <kbeer@slifer.net>
PublicInputTownCouncil <publicinput.vailtowncouncil@vailgov.com
Seeking a small change
Friday, December 15, 2023 12:46 PM
Good afternoon, all,
I’m taking a moment to write you on a couple of items. Thanks so much for considering my
thoughts.
First up, thank you for your service. You have done/are doing a great job leading our
community, especially as you are forced to confront the “big gorilla” in the room, i.e., Vail
Resorts.
I want to share my thoughts and experiences with the now-dreaded speed breaks that have
been installed in the Village and Lionshead parking structures, and to seek your help in
making positive change.
I understand that these are part of the settlement with the family who tragically lost their son
in the accident in Lionshead last year. As a member of this community, I am aware of the
devastation this has caused, and I have great sympathy for their family.
The intentions of installing these speed breaks to enhance safety were understandable, and
were good. The garages are, in fact, dangerous. Yet the unintended consequences that
are resulting from the current installation are not so good, i.e., “too much is too much…”
These speed breaks have created what are the most hostile and maddening parking
garages that I’ve ever experienced, and the current installation has numerous downsides.
As it pertains to safety, I now observe drivers cutting corners and swerving
throughout the garage so as to avoid the jarring impacts with the speed breaks… and
then speeding up between the breaks so as to make up for lost time… all the while
getting agitated and more aggressive. Instead of enhancing garage safety, it is my
belief that our garages are in fact more dangerous as a result of the current,
aggressive speed break installation.
From a public relations side of things, is this really the “welcome” that we want to
provide our guests, as they arrive and depart Vail? Many of my friends and
associates have commented that they are angry and frustrated by the time they get
out of the garage. I fall into this category myself. Is this really how we want our
guests to feel?
What kind of damage is this doing to our vehicles, repeatedly jarring the suspension
as we come and go? Especially those drivers who I have witnessed who don’t slow
down, and impact the breaks at high speed?
As it pertains to the above three points, I’d encourage each of you to spend a half
hour in both garages during peak periods, so that you can witness this for yourself!
41
Speaking of peak periods, can you imagine the huge entry and exit lines that are
assuredly going to result from these speed breaks on weekends and powder days?
During Devo and Ski Club Vail days? During holiday weeks? I’m afraid it’s going to
be even more of a mess than it currently is, which again, will only serve to create
angry and frustrated (i.e., dangerous) drivers. The exact opposite of the goal.
While I am not an expert by any stretch of the imagination regarding speed breaks and
garage safety, I can recognize when something is not working correctly. This is one of
those instances. For whatever it’s worth, I believe that half the current number of speed
breaks, properly located in the garages, and as single breaks versus the current doubles,
would in fact enhance the safety of the garages. i.e., “mission accomplished,” while at the
same time avoiding the above issues.
Sometimes it’s best to acknowledge that an action such as this, which was perceived as a
solution yet in fact exacerbates a problem, was the wrong course of action. It’s then up to
our leaders to acknowledge the mistakes and to take action to correct them. I am asking
you to do exactly this, for the benefit of your constituents who live and/or work in town, for
our guests, and for our collective safety. Something needs to be done, as again, this well-
intentioned change is resulting in unforeseen consequences.
My thanks for your review of the above. I know that you have a most challenging
leadership position, and am highly appreciative of your consideration of my thoughts.
Sincerely,
Kendal Gotthelf Beer
Licensed Partner to the McSpadden Team,
Paul Gotthelf & George Emmett
230 Bridge St. | Slifer Smith & Frampton Real Estate
970.376.6038
vailrealestate.com
Please Note: We will never email you wire instructions, please call your broker if you are asked to wire money.
42
From:
To:
Subject:
Date:
Carroll Tyler <ctyler@slifer.net
PublicInputTownCouncil <publicinput.vailtowncouncil@vailgov.com
SPEED BUMP NIGHTMARE!
Tuesday, December 19, 2023 7:55 AM
Get rid of at least 65% of these Now. People are so angry they do not want to come to town to shop,
eat, work and even ski. People who cannot do stairs have to cross all of them to reach ground level.
The poor parking staff has to listen to all the complaints and drive over them to check. And even 5
miles per hour with this many can kill shock absorbers. These are a disastrous “Welcome to Vail”.
Thank you, Carroll Tyler
43
From:
To:
Subject:
Date:
Brian Rodine <brodine@gmail.com>
Council Dist List <towncouncil@vail.gov>
Speed bumps
Friday, December 8, 2023 11:48 AM
Hi all,
Parking and unloading kids in the garages, both in winter and summer, used to be a terrifying
experience with a 4 year old and a 6 month old. Thanks to the speed bumps, now it's not. If you get
rid of them please send them to us in Minturn, we'll take all that we can get. But I'd recommend
keeping them and maybe supplementing them with some creative art and signage that reframes
interpretation.
Brian Rodine
10 year Vail resident, now Minturn
44
AGENDA ITEM NO. 2.3
Item Cover Page
DATE:December 19, 2023
TIME:45 min.
SUBMITTED BY:Gregg Barrie, Public Works
ITEM TYPE:Main Agenda
AGENDA SECTION:Presentation/Discussion
SUBJECT:Ford Park Play Area Safety Improvement Discussion
SUGGESTED ACTION:Listen to the presentation and provide feedback to staff regarding the
project scope and scale, timeline and budget.
PRESENTER(S):Gregg Barrie
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Ford Park Play Area TC Memo 12-19-23.pdf
TC Presentation 12-19-23.pdf
45
To: Vail Town Council
From: Department of Public Works
Date: December 19, 2023
Subject: Ford Park Play Area Safety Improvement Discussion
I. PURPOSE
The purpose of this agenda item is to present information on a necessary safety
improvement project at the Ford Park Play Area. Staff will present a short background on
Vail’s tradition of custom play areas and will outline structural, safety, and accessibility
issues at Ford Park. Staff is requesting feedback from the Town Council regarding the
scope and scale, timing, and potential budget for the project.
II. BACKGROUND
The children’s play area in Ford Park was first constructed in 1988. The area was
renovated in 2000 in response to new Public Playground Safety Standards and
Guidelines. Additional improvements were made in 2015.
The play area follows Vail’s long-standing tradition of designing and building custom play
areas and was the first to include an artist as part of the design team. It generally
consists of wooden “post and platform”-type play structures, a vine-covered climbing wall,
a suspension bridge, and several ground-level components. The artistic play sculptures,
created by Robert Tully, were part of the 2000 renovations. Some of the wooden play
structures are 35-years old, others are 24-years old. Several of the structures are
showing deterioration of wooden post bases and other issues caused by outdoor
exposure. A structural engineer has completed a review of the existing structures.
In addition, there are several playground safety concerns, ADA compliance requirements
and worn-out equipment that should be addressed. These will be discussed further in the
presentation.
III. PROJECT NEEDS AND OPPORTUNITIES
“Needs” are items that should be corrected/improved, regardless of the final project
scope. In general, they include:
• Compliance with published Public Safety Guidelines
• Compliance with the Americans with Disabilities Act (ADA)
• Repair of structural deterioration and replacement of worn equipment
46
Town of Vail Page 2
“Opportunities” are items that improve the play area and maintain the high standard
established for Vail’s custom, “art-inspired” play areas. These items generally include:
• Re-imagine and/or replace older structures
• Improve overall play value
• Include artistic elements
Staff will present additional information on both Needs and Opportunities as part of the
presentation.
IV. BUDGET INFORMATION
The current 2023 budget includes $229,000 and the recently approved 2024 budget
includes an additional $268,000 for a total current project budget of $497,000. Staff is
not requesting additional funding at this time. Instead, staff is requesting direction on the
approach and scope of the project which will help determine whether additional funding is
required. As the design progresses, staff will provide budget updates to the council.
V. SCHEDULE AND PROCESS
Following input from the Town Council, staff will begin design work with a goal of starting
construction in the fall of 2024 with completion in the spring of 2025. The project scope
and budget considerations may impact start/finish dates and help determine whether a
phased construction approach is appropriate. Through the design process, staff will work
with the soon-to-be established Ford Park Oversight Committee, the AIPP Board (as
appropriate), DRB, and the Town Council.
VI. STAFF RECOMMENDATION
Ford Park is Vail’s premier community park, and a renovation of its play area should
continue to reflect that premier status. Staff’s recommendation is that a play area
improvement project should address all project “needs” as previously described. In
addition, staff recommends that the improvements should continue the tradition of custom
creativity established in Vail’s play areas. Staff recommends that the Council provide
feedback to help determine the appropriate scope and scale of the project.
VII. ACTION REQUESTED BY COUNCIL
Staff requests that the Council provide feedback on the project scope and scale, timing
and potential budget.
Attachments:
Powerpoint Presentation
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Ford Park Play Area
Safety Improvements, Repairs and Upgrades
December 19, 2023
48
Ford Park Play Area
Purpose
•Present a short background on Vail’s custom, “art-inspired” play areas
•Present basic information related to Public Playground Safety
•Discuss current needs related to the Ford Park play area
•Outline needs for other Vail play areas
•Ask for feedback from Council members on scope and scale
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Vail’s Original Play Areas
50
Ford Park Play Area
Playground Safety
•ASTM Standards and CPSC Guidelines
•With “the purpose to reduce life-threatening
and debilitating injuries”
•Certified Playground Safety Inspector
51
Vail’s Original Play Areas
Ford Park 1998
Catalog or Custom?
Design Team
•Artist
•“Experts”
52
Art-inspired Play
Ford Park 1999
53
Art-inspired Play
Ford Park 2000
Set the trend…
54
Art-inspired Play
Process
•Assemble a Design Team
TOV landscape architects (playground professionals), AIPP/artist, engineers, public
•Develop a theme or concept
•Decide how art fits… site element, play component, or entire play area
•Site plans, structures, details…
•Design review, funding, approvals…
Site Element Entire Play AreaPlay Component
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Art-inspired Play
Inspiration
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Art-inspired Play
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Playground Safety 101
The purpose of the Standards and Guidelines is to
reduce life-threatening and debilitating injuries
58
Playground Safety 101
The purpose of the Standards and Guidelines is to
reduce life-threatening and debilitating injuries
59
Playground Safety 101
“Use Zones”
•General rule -6’ clear zone around all equipment
•Some equipment such as swings, slides and spinners can have
a larger required use zone
•Use Zones must have a compliant “impact-attenuating surface”
Engineered Wood Fiber,
poured-in-place rubber,
or rubber tiles
60
Ford Park Play Area
School-age area
(1988)
School-age area
(2000)
Tot -age area
(1988/2000)
Swings
(2015)
Bridge/gazebo
(2000)
Restrooms/Picnic
(2015)
Betty Ford Alpine
Garden
61
Ford Park Play Area
Specific Concerns
•Age (1988, 2000, 2015)
•Safety –use zones, boulder walls
•Materials –wood
•ADA
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Ford Park Play Area
Specific Concerns
•Age (1988, 2000, 2015)
•Safety –use zones, boulder walls
•Materials –wood
•ADA
Left: base of “gazebo” post
Right: top of bridge beam
Below: beam sits on post
63
Ford Park Play Area
Specific Concerns
•Age (1988, 2000, 2015)
•Safety –use zones, boulder walls
•Materials –wood
•ADA –access and play types
64
Ford Park Play Area
Specific Concerns
•Age (1988, 2000, 2015)
•Safety –use zones, boulder
walls, worn equipment
•Materials –wood
•ADA
65
Ford Park Play Area
Specific Concerns
•Age (1988, 2000, 2015)
•Safety –use zones,
boulder walls
•Materials –wood
•ADA
66
Ford Park Play Area
Play Area Needs
Bridge and Gazebo structures
Deterioration of some wood components
Use zones around boulder walls
ADA Compliance/Access
Aging and worn out equipment
Plan for the next 20-30 years
67
Ford Park Play Area
Project Approach
•Develop a Design Rationale for dealing with the
playground edges/boulder walls
Rearrange some elements of the play area
Active vs passive use
Utilize enclosure concepts developed by
some playground equipment manufacturers
•Meet/exceed ADA standards
•Design for durability
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Required Work at Other Play Areas
Play Area Repairs and Improvements
Pirateship Park
•Replace all wood decking
•Repair access steps/posts
•Repair bowsprit railing with welded pickets
•Replace crow’s nest step ladder with rung ladder
•Replace web climber
•Repair sea monster climber
•Replace climbing handholds/siding on east side
•Repair window trims
•Confirm ADA compliance
•Paint/stain structure
Bighorn Park
•Replace several logs showing deterioration
•Add lashing bars to rails, repaint rails, replace netting
•Paint/stain all structures
•Install swings
•Replace spinners
•Add handgrips throughout play area
•Confirm ADA compliance
Sunbird Park
•Evaluate all wood ribs for replacement needs
•Repair decks on rigid bridge
•Consider replacement of cedar decks with fir or oak
•Replace remaining fabric panels
•Replace web climber on tall nest
Stephens Park
•Install new multi-use spinner
•Improve alignment of soft-surface trail
Donovan Park
•Repair/replace decks and posts as needed
•Replace ladder climber, wire crawl tube
•Add handgrips throughout play area
•Confirm ADA compliance
Red Sandstone Park
•Add handgrips and handrail to Tot area
•Confirm ADA compliance
69
Required Work at Other Play Areas
Play Area Repairs and Improvements
70
Ford Park Play Area
Requested Feedback…
1)Project Scope: balancing Needs and Opportunities
2)Durability
3)Timing/phasing: all at once or spread out over several years
4)Cost tolerance
Opportunities
Increase play value (the “cool” factor)
Re -imagine/replace older play structures
Include artistic elements
$$$
Needs
Playground Safety
ADA Compliance/Access
Repairs
71
AGENDA ITEM NO. 2.4
Item Cover Page
DATE:December 19, 2023
TIME:45 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Main Agenda
AGENDA SECTION:Presentation/Discussion
SUBJECT:Go Vail 2045 - Vail Mobility & Transportation Master Plan Update
Traffic Calming & I-70 Impacts
SUGGESTED ACTION:Review presentation and provide feedback.
PRESENTER(S):Tom Kassmel, Town Engineer
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Go Vail 2045 - Town Council - Speed Limit, Traffic Calming and I-70 Impacts_TOV Final.pdf
72
GO VAIL 2045
Vail Mobility & Transportation Master Plan
Traffic Calming & I-70 Impacts
December 2023 73
VISION
& GOALS
EXISTING
CONDITIONS
I -70
PROCESS
Master Plan Elements
Transit
Bicycle/Pedestrian
Parking
Traffic Calming
I-70
Noise
Traffic
Emerging Technology
Loading/Delivery
Special Event Logistics
Implementation & Funding
WWW.ENGAGEVAIL.COM PU
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PED &
BICYCLE TRANSIT
PARKING
TRAFFIC
CALMING
•July-Dec 2023 Review & Comment on ideas for each element
o July
o Aug.
o Dec.
o Jan.
•Jan –March 2024 Draft Master Plan
•April –June 2024 Adopt Master Plan
•Drafted
EMERGING
TECHNOLOGYTRAFFIC
74
Speed Limit
Setting
Recommendations
75
15mph or 25mph?
Why Not 20 mph?
•Road geometrics govern how fast people drive not
posted speed limits. (i.e. Kinnickinnick was reduced
from 25mph to 15 mph; no change in driver behavior)
•15 mph is difficult to enforce; 90% of residential traffic
exceeds 15 mph*
•25 mph is too fast for curving/rolling residential
roads; 90% of residential traffic is driving below 25mph*
•20 mph is average speed on Vail’s residential roads*
•80% of survey respondents supported 20 mph
•National push for “20 is Plenty”
•Eagle County School Zones are 20mph
*Based on 2021 Speed Survey of 28 Vail Residential Roads
(with some exceptions)
So
u
r
c
e
:
I
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Vail Speed Limit Change
Recommendations
Posted speed limit will
increase on some roads and
decrease on other roads, to
create a consistent
experience at 20 mph*
*Some exceptions may be warranted 77
FILL
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Traffic Calming
Recommendations
78
Physical Traffic Calming Measures
•Vertical devices
•Horizontal devices
•Narrowing devices
•Pedestrian Accommodations
Non-physical Measures
•Education
•Encouragement
•Enforcement
Toolbox of Traffic
Calming Devices
79
EAST MEADOW
NECKDOWN
SPEED HUMP SPEED TABLE
Considerations for Vertical
and Horizontal Treatments
•Pros & Cons:
•Slows most, but not all, vehicles at specific locations
•Maintenance/Snowplowing
•Emergency Response/Evacuation impediment
•Transit Rider experience
•Potential noise &pollution increase
•2018 Speed Hump Pilot Project in Vail:
•Goal was to slow vehicles to 15-20mph
•Along a entire roadway requires speed humps every ~200FT
•At point locations requires only 1-2
•Vail 2023 Survey: Only ~45% of respondents support these measures
Bulb-outs
Chicanes
Chokers
HORIZONTAL
Speed table or
cushions
VERTICAL
80
PAINTED
SHOULDERS
ADVISORY BIKE
LANES
Considerations for
Narrowing/Striping
•Pros & Cons:
•Does not slow most traffic
•Provides awareness & designation of uses (Vehicles & Pedestrians)
•Painted shoulders: Narrowed travel lanes to 9’ provides ~2’ shoulder on
most roads; roads should be widened to provide 3’-4’ shoulder
•Advisory bike lanes: Dashed lane lines, narrow center bi-directional lane
to ~12’; provides 5’ shoulder lanes for bicycles/pedestrians.
•New type of striping installation, can be confusing to drivers
•May not be appropriate for low pedestrian volume
•Vail 2023 Survey: ~80% of respondents support these measures
Lane narrowing
Painted shoulders
Advisory bike lanes
NARROWING
81
Considerations for
Pedestrian Accommodations
•Do we have a speeding issue or a lack of Pedestrian Accommodations
issue on Collector roads?
•Most speeding complaints by pedestrians who frequently walk along
the roads
•A vehicle driving 20 mph* within 3’-6’ of a pedestrian feels
uncomfortable and is perceived much faster “35-40 mph”
•Vail 2023 Survey: 35%-45% of respondents support sidewalks
•Sidewalks/Separated Paths may be a future consideration
PEDESTRIAN
ACCOMMODATIONS
*Avg. speed on these types of roads
•Pro & Cons
•“Urbanizes” neighborhood
•Costs & Property impacts
•Provides safe alternative for pedestrians
82
SPEED TRAILER
PHOTO RADAR
Considerations for
Non-Physical
Measures
•Education & Encouragement
•E.g.: Signage, speed trailer
•Enforcement
•Heavy Enforcement Days; Can be costly & is impacted by officer
availability
•Photo Radar; is unpopular with residents
•Vail 2023 Survey: Only ~35% of respondents support Photo Radar
Enforcement
Signage
NON-PHYSICAL
83
Traffic Calming Opportunities
Sunburst Dr.
•Narrow Golf Course section of roadway
•Add separated bike path
Buffehr Creek & Red Sandstone Rd.
•Remove double yellow
•Add shoulder striping
Streamside Circle East
•Add shoulder striping
Vail Valley Drive (to Gold Peak)
•Add 5’ bike lanes; narrow travel lanes
Lions Ridge Loop
•Add neckdowns @ Timber Ridge Parking
Roadways with Most Speeding
Street Name From To
Speed
Limit 85th%
% Over
25 mph
Sunburst Dr Vail Valley Dr Cul-de-sac 15 32 30%
Buffehr Creek Rd N. Frontage W.
Lionsridge Loop
Lionsridge Loop
Cul-de-Sac
15
25
29
31
45%
75%
Red Sandstone Rd N. Frontage W.Vail View Dr 15 28 45%
Streamside Cir. E Streamside Cir. W.Bighorn Rd 15 27 45%
Chamonix Lane Buffehr Creek Rd
Chamonix Rd
Chamonix Rd
Arosa Dr
25
25
26
28
30%
50%
Vail Valley Dr S. Frontage E.Gold Peak 15 25 30%
Lions Ridge Loop Moraine Dr Vail View Dr 25 na na84
Proposed Outline of
Traffic Calming Policy
Determine Need And Ability For Additional Enforcement
(Engage Special Heavy Enforcement Days)
Review Speed Study Data and/or Complete Speed Study
Staff Assesses Speeding and Safety Issues based on Priority
Safety/crash history Pedestrian/bicycle
volume Bus routes Frequency and variety
of complaint reporters
Information Website
Document locations Collect Mapped locations
LEVEL 2 REVIEW -If LEVEL 1 is Unsuccessful
Study Before And After Speed And Safety Data
If Successful Implement Permanent Traffic Calming Measures
If Approved Implement Temporary Measures and Study Results
Council Provides Final Decision on Implementation and Funding
Staff Recommendation to Council
Neighborhood Must Create
Petition with Majority in Favor
Resident Complaint Based
IssueStaff Identified Safety Issue-
Proceed to Next Step
Communicate Option(s) with Neighborhood
Identify & Analyze Potential Traffic Calming
Or Pedestrian Accommodation Option(s)
LEVEL 1 REVIEW
85
FILL
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I -70 Impacts and
Recommendations
86
I -70
I-70 serves as a vital transportation
artery, connecting Vail to the outside
world and facilitating the movement of
goods and people.
It also presents challenges to the town's
cohesiveness and aesthetic appeal. The
highway acts as a dividing barrier and is
an increasing source of noise.
87
Future of I-70: PEIS Recommendations:
Highway
•Interchange improvements are
suggested for mile post (MP) 173
(Vail West/Simba Run), 176 (Vail), and 180 (Vail East)
•Add auxiliary lanes to the west
side of Vail Pass (MP 180-190) to improve safety and operations
•Expand to a six-lane highway
from MP 168 through MP 172 with curve safety modifications
between MP 170 and MP 173
through the Dowd Canyon
•Add a 65mph tunnel to bypass
Dowd Canyon
•Advanced Guideway System (AGS) along I-70
88
Future of I-70: PEIS Recommendations:
Non-Infrastructure
•Increased enforcement
•Improve truck movements
•Expand the use of existing
infrastructure in and adjacent to the corridor
•ITS Systems
•Shift passenger and freight travel demand
•Convert single-occupancy
vehicle commuters to high-occupancy
•Implement transit promotion
•Travel demand management strategies
89
PEIS Highway Recommendations
•Vail Pass Auxiliary Lanes (under construction)
•Dowd Canyon:
•Safety and capacity improvements
•Variable Speed Limits (VSL) –2024
•I-70 Dowd Canyon Alternatives Study
(Tunnel/Safety Improvements)
•Truck operation improvements (pullouts,
parking, lighting and chain stations)
•Interchange improvements
90
How Vail can Prepare for Non-Infrastructure
Recommendations
•Coordinate with the non-infrastructure strategies
that CDOT may employ on the corridor (ITS, TDM,
Regional Transit)
•Support the goals of the PEIS by adopting local
non-infrastructure strategies
•Transit, improvements to bus frequency, routes,
on-demand services, and transit center(s)
•Parking, implement strategies to encourage
transit & micro transit use and off-peak corridor
travel
•Technology, implement Smart City technologies
and coordinate with CDOT implementations
91
How Vail can Prepare for PEIS AGS
Recommendations
•Coordinate with CDOT on feasibility of high-speed rail passenger service
•Identify most optimal location of AGS alignment for Vail
•Consider AGS in planning of potential transit station locations and local land
use considerations (VTC Expansion Project)
•Seek grant opportunities to enhance existing
transit center, transit, and future AGS
•Continue to update ridership projections
•Coordinate with existing/future transit systems
(EVTA, Bustang/Pegasus, Greyhound)
•Consider freight delivery in above planning
Future AGS
Connection
Transit Capacity
Expansion
Opportunities 92
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I -70 Noise
93
I -70 Noise Monitoring
•Noise monitoring survey locations (distance from I-70)
•M1: West Vail near the Chamonix Chalets (~210’)
•M2: Donovan Park at Matterhorn Circle (~375’)
•M3: Sandstone Park (~280’)
•M4: East Vail -Fall Line Drive (~180’)
•M5: Timber Ridge Apartments (~165’)
•M6: Red Sandstone Elementary School (130’)
•2008 vs 2022
•Noise increase 2 to 4 dBA
•Increase corresponds to traffic volumes
•2008: 18,000 to 21,000 ADT
•2022: 27,000 to 39,000 ADT
Measured Maximum One-Hour Average Noise Levels (dBA Leq)
Survey Date M1 M2 M3 M4 M5 M6
April 2004 69 63 63 66 --
August 2004 67 62 62 66 --
April 2007 68 63 63 67 --
September 2008 66 61 61 65 70 69
August 2022 68 69*64 69 72 72
CDOT Impact Threshold (66 dBA)
(*Marriott construction impacted M2)94
Potential Methods to Reduce Noise along
the I-70 Corridor
Repave with “quiet pavement” $
(2-5 dBA reduction -6 months -2 Years)
Speed reduction campaign
(5 mph reduction ~1 dBA reduction)$$
Acoustical insulation of structures $$$
(Reduction Varies)
Noise Walls or Berms $$$$
(3-10 dBA reduction within 300’ of wall)
Cut/Cover OR Tunnel $$$$$$$
10 dBA reduction
Perceived as 1/2 as Loud
5 dBA reduction
Noticeable
<3 dBA
95
Vail Tunnel Update
96
Summary of I-70
Tunnel Options
•2002 Vail Transportation Master Plan
•‘Cut and Cover’ I-70
•2005 Vail Tunnel Options Study
•5 options to bury I-70
•2023 Go Vail 2045 –Cost & Considerations
Update
•Critical Considerations
•Cost Update (Rough Order of Magnitude)
•Available Developable Land Update
•Open Space Scenario
•Medium Density Scenario
•High Density Scenarios (2)
97
Why Study Burying I-70?
•Noise
•Aesthetic Character of Vail
•Quality of Life
•Connectivity
•Safety
•Air Pollution
•Transit Enhancements
Critical Considerations
•Community Support
•Impacts on Vail (Access, Development)
•Construction Impacts
•Cost & Funding Mechanism(s)
•CDOT/FHWA Right of Way
Relinquishment/Process
•CDOT/FHWA Operation/Maintenance
•Local Road Network
Expansion/Reconstruction
•Public Infrastructure
Expansion/Reconstruction (Utilities,
Facilities, Maintenance, etc…)
•Freight/Hazardous Material
Lid I-5 –Let's build a stronger Seattle, together. (lidi5.org)
Denver
Atlanta
Seattle
98
Summary Cost Information
2005 Tunnel Report Cost (Billions)$2.6
NHCCI (Q1 2005 to Q1 2023) (+223%)+$3.2
2023 Updated Cost (Billions)$5.8
Local Road, interchange and Other Infrastructure (15%)+$0.9
Additional Planning, Engineering, Construction Management (15%)+$0.9
2023 Conceptual Costs (Tunnel or Full Cut and Cover) –Total (Billions)$7.6
2023 Conceptual Costs (Partial Cut and Cover) (25% of Full C&C) –(Billions)$1.9
99
Potential Funding Mechanisms
•Federal Agencies•Similar to other “Lid” projects•CDOT•Funding from future Vail I-70 Projects•Sell/Lease Developable Land•Private Development•RETT for Open Space portions•Improvement Districts•Tax Increase for Noise Relief•Bonding•Traffic Impact Fees•Town’s Capital Budget•Private Funding
100
Tunnel/Cut & Cover Developable Land-Scenario 1: Open Space
•Convert all new developable land into
open space
•I-70 ROW ~460 Acres
•New Arterial ~178 Acres
•Net New ~282 Acres
•No Development Funding
Land Use Description Scenario 1
Acres Percent
Open Space 282 100%
Low Density 0 0%
Medium Density 0 0%
High Density/Commercial 0 0%
Public/Misc. 0 0%
Net Increase to Current Units 0%
Construction Cost $7.6 Billion
Potential Land Cost Recouped $0
Remaining Cost $7.6 Billion
101
Tunnel/Cut & Cover Developable Land–Scenario 3: High Density
•All high density development
•~85% increase in Residential/Commercial units
•~30% of cost funded by land sales
Land Use Description Scenario 3
Acres Percent
Open Space 0 0%
Low Density 0 0%
Medium Density 0 0%
High Density/Commercial 282 100%
Public/Misc. 0 0%
Net Increase to Current Units 85%
Construction Cost $7.6 Billion
Potential Land Cost Recouped $2.3 Billion
Remaining Cost $5.3 Billion
102
Tunnel/Cut & Cover Developable Land–Scenario 2: Medium Density
•Mix of open space, low, medium, and high
density
•~45% increase in Residential/Commercial units
•~15% of cost funded by land sales
Land Use Description Scenario 2
Acres Percent
Open Space 66 23%
Low Density 83 29%
Medium Density 70 25%
High Density/Commercial 63 22%
Public/Misc. 0 0%
Net Increase to Current Units 45%
Construction Cost $7.6 Billion
Potential Land Cost Recouped $1.1 Billion
Remaining Cost $6.5 Billion
103
Partial Cut & Cover Developable Land–Scenario 4: Partial Cut & Cover
•All high density development
•~20% increase in residential/Commercial units
•~15% of cost funded by land sales
Land Use Description Scenario 4
Acres Percent
Open Space 0 0%
Low Density 0 0%
Medium Density 0 0%
High Density/Commercial 63 100%
Public/Misc. 0 0%
Net Increase to Current Units 20%
Construction Cost $1.9 Billion
Potential Land Recouped Cost $0.5 Billion
Remaining Cost $1.4 Billion
104
Tunnel Next Steps
Determine whether or
not to continue moving
this forward. Establish
key objectives for the
project
Collaborate with other
stakeholders to identify
the vision and goals for
the future of Vail
Develop framework for
more detailed analysis
that should include:
•Participation of a cross section of
stakeholders that will allow a clear
evaluation of alternatives
•Public input as it relates to the land
use scenarios and the subsequent
impacts to the character of Vail
Develop a feasibility
study that includes
multiple alternatives
Lid I-5 –Let's build a stronger Seattle, together. (lidi5.org)105
VISION
& GOALS
EXISTING
CONDITIONS
I -70
PROCESS
Master Plan Elements
Transit
Bicycle/Pedestrian
Parking
Traffic Calming
I-70
Noise
Traffic
Emerging Technology
Loading/Delivery
Special Event Logistics
Implementation & Funding
WWW.ENGAGEVAIL.COM PU
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PED &
BICYCLE TRANSIT
PARKING
TRAFFIC
CALMING
•July-Dec 2023 Review & Comment on ideas for each element
o July
o Aug.
o Dec.
o Jan.
•Jan –March 2024 Draft Master Plan
•April –June 2024 Adopt Master Plan
•Drafted
EMERGING
TECHNOLOGYTRAFFIC
106
AGENDA ITEM NO. 2.5
Item Cover Page
DATE:December 19, 2023
TIME:15 min.
SUBMITTED BY:Jake Shipe, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:4th Budget Supplemental Presentation
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
231219 4th Supplemental Budget 2nd Reading.pdf
Ord #28- 4th Supp 2023 2nd Reading.pdf
107
TO: Vail Town Council
FROM: Finance Department
DATE: December 19th, 2023
SUBJECT: Fourth Supplemental Appropriation of 2023; 2nd Reading of Ordinance No. 28, Series of
2023
I.SUMMARY
During Tuesday evening’s session, you will be asked to approve the second reading of
Ordinance No. 28 making supplemental appropriations and adjustments to the 2023 budget.
II.DISCUSSION
Changes to the budget supplemental request since first reading
Capital Projects Fund
Since the first reading, staff has included a $350,000 transfer from the Capital Projects Fund to
the Residences at Main Vail Fund. The $350,000 is a placeholder for potential billing
discrepancies being disputed. Legally fund expenditures cannot exceed what has been
approved by ordinance. This ensures that there will be enough funding no matter the outcome.
The Residences at Main Vail Fund reflects a transfer in from the Capital Fund and a
corresponding increase in capital expenditures.
The Capital Fund also includes a $150,000 placeholder to implement a new Government
Accounting Standard that requires governments to expense the full cost of qualifying multi-year
subscription software in the year of implementation rather than over the term of the contract.
This is only a change in the timing of when the expense is recorded on a budget basis on the
town’s financial statements. An additional $104,000 is included in the Dispatch Service Fund to
implement this new standard as well.
The 2024 Capital Budget includes $133,000 for an expansion to the police department vehicle
fleet to complete the final phase of the PD take-home vehicle program. This final phase was
included in the 2024 budget. Staff is requesting to move these funds forward to the 2023
budget to allow staff to contract for the vehicles in December. The 1st supplemental of 2024
will include a corresponding decrease.
Real Estate Transfer Tax Fund
During the 1st reading, Council requested confirmation that the Town was going to be
reimbursed in full for $48,000 of fundraising contract costs associated with the Booth Heights
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parcel. The Town has received $26,000 in donations towards these costs. The Wild Sheep
Foundation has mailed a reimbursement check for the remaining $22,000 using donations they
have collected. The revenue reimbursement has been included in the Real Estate Transfer Tax
Fund.
The 1st reading of the supplemental included a budget request of $96,500 for additional
expenditures for the Ford Park Master plan. A portion of this ($42,009) is being re-appropriated
from the 2022 budget. Staff is proposing to use savings of $54,591 from the street furniture
project for the remaining amount.
During 2022, Council approved a budget of $25,000 for solar feasibility study however this study
did not take place until 2023. This supplemental reflects the re-appropriation of these funds from
2022.
Housing Fund
The Housing Fund includes a number of additional requests for upcoming housing projects. This
includes utilizing $3.9M of Vail InDeed funds for the predevelopment costs of West Middle
Creek. These funds would be reimbursed to the InDeed program with future bond proceeds
should financing be used to fund the project. Staff has also included a request to transfer
$850,000 to the Timber Ridge Fund to begin the first phases of engineering and infrastructure.
Originally this phase of the project was budgeted in full in 2024. This will utilize $500,000 of
already budgeted funds placeheld for Timber Ridge predevelopment costs with an additional
request of $350,000. Correspondingly, both the transfer from the Housing Fund and the
capital expenditure of $850,000 are budgeted in the Timber Ridge Fund. Lastly, staff has
included an increase in expenditures of $775,000 for the purchase of Pitkin Creek unit 14A
approved by Council and purchased in September. The plan for this unit is to be sold to the
community. A revenue offset from the sale of the unit for $625,000 has also been included.
Timber Ridge Fund
Since the 1st reading, staff has requested more information from Corum property management
about the $7,000 request for tree trimming services. The additional tree trimming services
occurred during the summer in response to a safety concern of large falling branches. Corum
also went back and re-evaluated this request and has since decreased the request to $3,000.
Heavy Equipment Fund
Four police vehicles totaling $251,200 are scheduled and budgeted for replacement in 2024.
Staff is requesting to move those funds forward to the 2023 budget to contract for them in
December. The 1st supplemental of 2024 will include a corresponding decrease.
Repeated from the first reading
General Fund
Updated Revenue Projections
The 2023 budget included a conservative revenue approach due to uncertainty within the
economy and an expectation that there would be a normalization in visitation. Based on year to
date collections, revenue forecasts have been updated and are reflected within this
supplemental. Revenue adjustments include the following:
•An additional $348,000 for county sales tax collections. Year-to-date collections
(January through September) total $1.2M compared to an annual budget of $1.1M.
Revenues are tracking 30% ahead of budget and flat with prior year collections of
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$1.5M. Staff is proposing to increase budgeted revenues for county sales tax collections
to $1,538,000.
•A $1,000,000 increase in interest income. During the past year interest rates have
continued to rise. Across all the town’s funds, year-to-date interest earnings total $3.2M
compared to a budget of $519K. Interest revenues across all funds are being proposed
to increase by $2.8M and are included below within each corresponding fund. The Town
is earning an average yield of 4% on its investments.
•Annual county road and bridge revenue is forecasted at $782,523 compared to a budget
of $753,826. Budgeted revenues reflect an increase of $28,697.
•Staff has reflected $110,000 in short-term rental fine collections. Due to various
noncompliance issues staff has issued 64 fines during 2023.
In addition to the revenue increase adjustments listed above staff has included a reduction in
revenue related to parking pass revenues. In order to provide a better customer service
experience for locals while staff researches improvements to the parking pass sales software,
staff waived the annual fee for Vail and Eagle County local passes for the 2023/2024 winter
season for prior winter season pass holders. This has a projected $108,000 impact on 2023
parking revenues.
In total, budget revenues in the General Fund are proposed to increase by $1,793,701. Aside
from the revenue adjustments listed above, this total includes three reimbursements that will be
directly offset by corresponding expenditures:
•A total of $460,542 in state reimbursements for deployments to eight separate wildfires,
with $381,919 of that covering the town’s personnel and travel costs and $78,618 for use
of town vehicles and equipment during wildfire deployments.
•An increase of $41,367 in budget reimbursements for Vail police contracted staff
overtime, which includes events such as the Mountain Games and Oktoberfest. This will
be offset by an increase in police staffing overtime expenditures.
•$7,295 use of Friends of the Library funds which will be used for the library’s 40th
anniversary Give magazine article ($1,595), increased costs for the Champagne
celebration catering ($2,500), annual fall appeal mailings ($2,500), and participation in
Dolly Parton’s early literacy program ($700).
General Fund expenditures are proposed to increase by $1,671,368 of which $509,474 will be
reimbursed listed above. The remaining $1,161,894, includes:
•A total increase of $99,000 in bank and credit card processing fees related to the winter
season (January- April) parking pass and daily parking sales.
•A $2,000 contribution to the Castel Lodge to go towards their annual Toy Store. This
contribution request was approved by the Council on 11/21.
•$896,000 increase for the town’s legal and attorney fees for ongoing litigations and
special projects.
•$26,306 to master lease six Timber Ridge units and furniture for Town of Vail employees
for the months of November and December. This will be partially offset by employee rent
reimbursements based on the need for units. Budget adjustments for master lease
payments for the months of January through April will be included in the 1st supplemental
of 2024.
•$14,588 for 2022 annual fire department physicals billed late in 2023.
Staff is also requesting to transfer $80,000 in Community Development salary savings to be
used for contract planning services due to staffing vacancies. This will have no net impact to the
total budget.
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Lastly, staff is requesting to transfer an additional $125,000 of funds from the General Fund to
the Real Estate transfer tax fund for the Booth Heights parcel. The final rule and order included
$125,000 of pre and post-judgment interest (101 days). After the rule and order was received,
payment was made promptly to avoid any additional interest expense.
The above adjustments to the General Fund 2023 budget result in a projected fund balance of
$48.5 million by the end of 2023, or 82% of annual revenues. Over the next several years the
General Fund fund balance is projected to decrease to as low as $20.4M to cash flow several
large capital projects including the redevelopment of Tiber Ridge and Dobson ice arena.
Capital Projects Fund
Budgeted revenues will be adjusted by a total of $1,200,000. This includes $1,000,000 in
interest earnings and a $200,000 increase in use tax collections based on YTD collections
(through November 30th) of $2.1M compared to a budget of $2.0M.
Capital Projects Fund expenditures are proposed to increase by a total of $30,000 for IT related
projects including $15,000 for network upgrades that increased due to labor costs, $10,000 for
website support for several projects including the real-time parking availability counter, and
$5,000 for server processor maintenance due to price escalations. Staff anticipates that there
will be savings in other IT capital projects that will offset these increases.
Staff is also requesting to transfer $82,000 of savings from the Public Works Shops budget to
Energy Enhancements project budget for four electric vehicle chargers and additional electrical
infrastructure upgrades at the Public Works Shops which will allow for up to eight future
chargers to be installed. The original Public Works budget included funds for four chargers only.
All the above adjustments will result in an estimated fund balance of $22.2 million by the end of
2023.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be adjusted by an increase of $1,359,434. The majority of the
adjustment is related to interest revenue of $585,000 in addition to a $600,000 increase in real
estate transfer tax collections (RETT), increasing the annual budget from $7.0M to $7.6M.
Although real estate sales have seen a slowdown compared to the past two years, year-to-date
RETT collections of $7.5M have remained steady. To correspond with the increase in revenue,
an additional $30,000 of real estate transfer tax collection fees will be paid to the General Fund.
The remaining $204,434 of revenue adjustments will be directly offset by corresponding
expenditures. This includes a grant from the International Association of Fire Chiefs for a short-
term rental wildfire preparedness pilot program that took place this summer along with $7,500 in
Art in Public Places (AIPP) donations used for the summer AIPP residency program. Revenue
adjustments also include utilizing an additional $29,895 of bag fee collections to support the
town’s Hard to Recycle event ($20,895) and to purchase a new recycling center catwalk
($9,000). The total cost of the catwalk is $16,500, and savings of $7,500 from the recycling haul
budget will be utilized to purchase the catwalk. Lastly, staff has also included the $124,000
transfer from the General Fund to cover the pre-and post-judgment interest costs related to the
purchase of Booth Heights.
RETT fund expenditures are proposed to increase by $324,934 of which $204,434 will be
reimbursed as listed above. The remaining $120,500 includes:
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•An additional $96,500 for Ford Park masterplan consulting services. $42,009 was initially
reflected as 2022 savings within this project; however, it is now being requested to be re-
appropriated. An additional $52,991 is being requested to cover the expanded scope of
the project, the extended timeline, soil samples, and surveys.
•$24,000 for a second month of contract service for fundraising efforts for Booth Heights.
The total cost of this contract was $48,000.
All the above adjustments will result in an estimated fund balance of $8.4 million by the end of
2023.
Housing Fund
Budgeted revenues will be adjusted by an increase of $1,017,104. The majority of that
($1,000,000) is related to the Altus property settlement from employee housing unit violations.
The remaining $17,104 reflects year to date employee housing fees in lieu collections which will
be directly offset by an increase in expenditures allocated for buy-down funds.
Housing Fund expenditures are proposed to increase by $217,104 of which $17,104 is related
to the increase in buydown funds mentioned above. The remaining $200,000 is a transfer from
the Housing Fund to the Residences at Main Vail Fund to cover the gap in rental income to
cover start-up operating expenses. Additional information on this request is included under the
Residences at Main listed below.
The above adjustments will result in an estimated fund balance of $5.4 million by the end of
2023.
Marketing Fund
The Marketing fund reflects a $25,000 decrease in the revenue reimbursement from Vail
Resorts for Vail Holidays and Revely Vail events. Based on Vail Resort’s contribution staff
adjusted the scope of this event.
During the 1st supplemental of 2023, staff reflected a reduction of $12,022 within the Ambient
Events category to be instead transferred to the Capital Projects Fund to purchase an event
tent. A reduction in Marketing Fund expenditures was included; however the transfer of funds
was not. This supplemental reflects the transfer correction.
Heavy Equipment Fund
Budgeted revenues will be adjusted by a total of $39,000 of interest revenue based on year to
date actuals.
Heavy Equipment expenditures are proposed to increase by a total of $19,081. This includes
$39,000 of interest earnings and $80,081 in insurance reimbursements received for three
vehicle accidents.
Budgeted expenditures are requested to increase by $227,702. This includes:
•$71,108 is requested to cover cost increases for three Public Works and Facilities
replacement vehicles. Over the past several years vehicle replacements have been
significantly delayed due to availability. Vehicle replacement funds have been continually
re-appropriated to hold funds until vehicles are in stock. Costs have increased
substantially over that time period.
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•$29,303 used to rent a backup generator this summer for the Transit Center while the
main Transit Center generator was being repaired.
•$62,555 for the replacement of A public Works vehicle that caught fire in 2022. The town
may receive an insurance reimbursement for this vehicle later in the year.
•$36,500 is requested to be moved forward from the 2024 to the 2023 budget to contract
early of a Public Works F250 replacement vehicle in order to receive the vehicle as soon
as possible. Staff will reflect a decrease in the 2024 budget during the first supplemental.
In addition to the $26,500 staff is requesting an additional $23,436 for this vehicle due to
cost increases.
Health Insurance Fund
Budgeted revenues will be adjusted by a total of $100,000 of interest revenue based on year to
date earnings.
Dispatch Services Fund
Budgeted revenues will be adjusted by a total of $50,000 of interest revenue based on year to
date earnings.
Residences at Main Vail Fund
Budgeted revenues reflect a decrease in rental revenue of $131,149. Tenant move in dates
were staggered over a four week period, which was not originally included in rental projections.
To offset the decrease in rental revenue, staff has requested to transfer $150,000 from the
Housing Fund to offset the decrease in rental income to pay for 2023 operating and debt service
costs.
Timber Ridge Fund
Budgeted revenues reflect a decrease in rental revenue of $51,000 due to vacancies for those
tenants who moved to Residences at Main Vail.
Budgeted expenditures are requested to increase by $129,400. As a result of the increased
vacancies for tenants that moved to Residences at Main Vail, there were also some additional
unexpected expenditures totaling $56,300 for increased cleaning fees, unit painting, flooring
replacements, new appliances and trash hauling. The remaining $73,300 is requested for the
following:
•$33,300 related to a significant laundry room water leak. This includes leak mitigation
and repairs to the laundry rooms.
•$7,000 for additional tree trimming needed to not increase damage to the buildings.
•$32,800 related to personnel expenditures. The majority of this increase relates to salary
adjustments in order to up with market rate. Additionally, Corum had a staff member on
paid leave that they needed to backfill with temporary staffing.
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Revenue
Local Taxes:34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$ 40,085,000$ 40,085,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38
Sales Tax 21,080,000 21,080,000 3,772,700 24,852,700 24,852,700 24,852,700
Property and Ownership 6,070,789 6,070,789 6,070,789 6,070,789 6,070,789
Ski Lift Tax 5,895,506 5,895,506 339,044 6,234,550 6,234,550 6,234,550
Franchise Fees, Penalties, and Other Taxes 1,751,381 1,751,381 1,751,381 1,751,381 1,751,381
Licenses & Permits 2,728,134 2,728,134 300,000 3,028,134 3,028,134 3,028,134
Intergovernmental Revenue 2,856,946 130,500 2,987,446 164,914 3,152,360 3,152,360 837,239 3,989,599 Increase county sales tax ($348K) & road/bridge ($28.7K) based on YTD
collections; Reimbursements for wildland deployments ($461K)
Transportation Centers 7,769,724 7,769,724 916,776 8,686,500 8,686,500 8,686,500
Charges for Services 999,980 999,980 999,980 999,980 (36,633) 963,347
Increase RETT collection fees increase based on YTD ($30.0K); Increase
PD Contract Overtime ($41.6K) offset by a decrease in local parking pass
revenue for waived fees ($108K)
Fines & Forfeitures 210,700 210,700 210,700 210,700 110,800 321,500 STR Fines ($111K)
Earnings on Investments 150,000 266,026 416,026 416,026 416,026 1,000,000 1,416,026 Increase Earnings based on YTD revenues ($1.0M)
Rental Revenue 1,415,002 30,645 1,445,647 16,840 1,462,487 1,462,487 1,462,487
Miscellaneous and Project Reimbursements 318,000 3,150 321,150 321,150 321,150 7,295 328,445 Recognize Friends of Library Donations ($7.3K)- see the corresponding
increase in expenditures below
Total Revenue 51,246,162 430,321 51,676,483 5,510,274 57,186,757 - 57,186,757 1,918,701 59,105,458
Expenditures
Salaries 25,816,994 1,100,000 26,916,994 (349,818) 26,567,176 26,567,176 286,324 26,853,500 PD contract overtime ($41.6K); Wildfire deployment salaries ($245K)
Benefits 8,592,954 200,000 8,792,954 24,354 8,817,308 8,817,308 97,875 8,915,183 Wildfire deployment benefits ($97.9K)
Subtotal Compensation and Benefits 34,409,948 1,300,000 35,709,948 (325,464) 35,384,484 - 35,384,484 384,199 35,768,683
Contributions and Welcome Centers 284,134 10,000 294,134 294,134 294,134 2,000 296,134 Castle Lodge Toy Store 2023 contribution ($2.0K)
Childcare Program Funding 250,000 250,000 250,000 250,000 250,000
All Other Operating Expenses 11,457,111 439,448 11,896,559 285,490 12,182,049 12,182,049 1,161,169 13,343,218
Wildfire deployment travel, meals, and vehicle use ($116K)- see
reimbursement above; Increased bank processing fees for parking
($99.0K); Increased attorney and legal expenditures ($896K); Increased
library expenditures offset by FOL donations ($7.3K); Master lease of 6
Timber Ridge Units for TOV employees ($26.3K); 2022 Vail Health
physicals billed late ($14.6K)
Heavy Equipment Operating Charges 2,999,890 2,999,890 33,806 3,033,696 3,033,696 3,033,696
Heavy Equipment Replacement Charges 1,101,105 1,101,105 1,101,105 1,101,105 1,101,105
Dispatch Services 669,317 669,317 669,317 669,317 669,317
Total Expenditures 51,171,505 1,749,448 52,920,953 (6,168) 52,914,785 - 52,914,785 1,547,368 54,462,153
Surplus (Deficit) from Operations 74,657 (1,319,127) (1,244,470) 5,516,442 4,271,972 - 4,271,972 371,333 4,643,305
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
7
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TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
One-Time Items:
Federal Grants
CRRSAA Transit Grant (Operating)- 337,234 337,234 337,234 337,234 337,234 American Rescue Plan Grant - (1,365,835) (1,365,835) (1,365,835) (1,365,835) (1,365,835) American Rescue Plan Initiatives - 1,365,835 1,365,835 1,365,835 1,365,835 1,365,835
Planning Projects
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 200,000 200,000 200,000
Destination Stewardship Mgmt. Plan (200,000) (30,319) (230,319) (230,319) (230,319) (230,319)
Vail Vision (100,000) (100,000) (100,000) (100,000) (100,000)
Civic Area/Dobson Master Plan (100,000) (100,000) (250,000) (350,000) (350,000) (350,000)
West Vail Master Plan (100,000) (100,000) (100,000) (100,000) (100,000)
Contributions Funded with Reserves
Vail Chapel Capital Contribution - (500,000) (500,000) (500,000) (500,000) (500,000)
ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) (100,000) (100,000) (100,000) (100,000)
Net Increase /(Decrease) due to One- Time Items: (400,000) (193,085) (593,085) (250,000) (843,085) - (843,085) - (843,085)
Transfer to Marketing & Special Events Fund (1,500,000) (35,000) (1,535,000) (1,535,000) (1,535,000) (1,535,000)
Transfer to Other Funds (1,200,000) (1,200,000) (411,349) (1,611,349) (5,568,348) (7,179,697) (124,000) (7,303,697) Transfer to RETT for Booth Heights Acquisition interest
Surplus (Deficit) Net of Transfers and One-Time Items (3,025,343) (1,547,212) (4,572,555) 4,855,093 282,538 (5,568,348) (5,285,810) 247,333 (5,038,477)
Beginning Fund Balance 53,512,085 53,512,085 53,512,085 53,512,085 53,512,085
Ending Fund Balance 50,486,742$ 48,939,530$ 53,794,623$ 48,226,275$ 48,473,608$
As % of Annual Revenues 99%95%94%84%82%
EHOP balance included in ending fund balance - not spendable 1,526,018$ 16,396$ 1,542,414 1,542,414 1,542,414 1,542,414
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2023 Supplemental Amended Supplemental Amended Supplemental Amended Supplemental Amended
Total Sales Tax Revenue:34,000,000$ 34,000,000$ 6,085,000$ 40,085,000$ 40,085,000$ 40,085,000$
Sales Tax Split between General Fund & Capital Fund 62/38 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 12,920,000$ 12,920,000$ 2,312,300$ 15,232,300$ 15,232,300$ 15,232,300$ Updated projections based on YTD actuals, with remainder of the year down 8% from PY; 2% down from 2022 in total
Use Tax 2,000,000 2,000,000 2,000,000 2,000,000 200,000 2,200,000 Based on 5-year average; Increase based on YTD collections ($200K)
Franchise Fee 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 2023: Utilize Franchise Fee for Holy Cross underground utilities project: 1% Holy Cross Franchise Fee approved in 2019;
2022-2035 based on 2% annual increase
Federal Grant Revenue - 1,650,000 1,650,000 1,650,000 1,650,000 1,650,000 2023: Re-appropriation of $1.65M grant from Hickenlooper/Bennet federal grant award for two additional electric buses
Other County Revenue - 111,333 111,333 111,333 111,333 111,333 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for share
of SOU robot
Other State Revenue 250,000 4,171,158 4,421,158 4,421,158 4,421,158 4,421,158 2023: Re-appropriate $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses; $255.7K
CDOT grant for four electric bus chargers; $36K grant for electric car charging infrastructure
Lease Revenue 164,067 164,067 164,067 164,067 164,067 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K)
Timber Ridge Loan repayment 462,999 462,999 462,999 462,999 462,999 2023: Payoff of TR Loan (originally budgeted to be paid off in 2028)
Earnings on Investments and Other 67,348 67,348 7,500 74,848 74,848 1,000,000 1,074,848 2023: $7.5K Tesla rebate. 0.7% returns assumed on available fund balance; Increase based on YTD earnings on
investments ($1.0M)
Total Revenue 16,864,414 5,932,491 22,796,905 2,319,800 25,116,705 - 25,116,705 1,200,000 26,316,705
Facilities
Facilities Capital Maintenance 590,000 590,000 590,000 590,000 590,000 2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air handling
replacement ($125), Bus barn gradient tube replacement ($50K);
Municipal Complex Maintenance 205,000 1,531,398 1,736,398 1,736,398 1,736,398 1,736,398 2023: Re-appropriate $1.5M for TOV facility maint of which $750k will be used towards Muni Air Handling replacement;
2023: Comm Dev boiler replacement ($100K), Comm Dev air handler replacement ($75K)
Building Energy Enhancement Projects 25,000 - 25,000 25,000 25,000 82,000 107,000 2023: Placeholder for energy enhancements specific to Town buildings; 800-amp electrical upgrades for EV-charging
capability and four electric vehicle chargers at Public Works Shops ($82K).
Public Works Building Maintenance 80,000 100,000 180,000 180,000 180,000 180,000 2023: Re-appropriated $100K to relocate furnace and partial exterior paint. $80k Window replacement
Welcome Center/Grandview Capital Maintenance 25,000 313,000 338,000 338,000 338,000 338,000 2023: Re-appropriate $213K to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for
furniture replacement
Welcome Center Display Upgrades 13,000 - 13,000 13,000 13,000 13,000 2023: Welcome Center Display upgrades
Employee Rental Units 2,500,000 2,281,958 4,781,958 4,781,958 4,781,958 4,781,958 2023: Re-appropriate $2.25M for TOV employee Rental Unit purchases; 2023 $2.5M Employee Rental Units purchases to
Capital Fund
Employee Rental Capital Maint 250,000 25,000 275,000 127,725 402,725 402,725 402,725 2023: Transfer $127.8K from housing fund for North Trail Townhomes #D for remodel; Re-appropriate $25K for Cap. Maint
of TOV employee rental units. Transfer 2022 Capital maint budget for town owned rental units to Capital Fund
Snowmelt Boilers Replacement 500,000 1,100,000 1,600,000 (10,000) 1,590,000 1,590,000 1,590,000 2023: Transfer $10K to RETT Fund for Snowmelt Feasibility study; Re-appropriate $1.1M for (3) BTU boiler replacements;
$500k for TRC electric boiler replacements (2)
Arabelle Snowmelt Boilers 190,000 190,000 190,000 190,000 190,000 2023: Shared expense with Arrabelle for streetscape heat; Boiler replacement
Donovan Pavilion Remodel 25,000 25,000 25,000 25,000 25,000 2023: $25K annual capital maintenance budget
Fire Sprinkler Upgrades at Bus Barn 100,000 100,000 100,000 100,000 100,000 2023-2024: Update Fire Sprinkler system in bus barn to accommodate needs of expanded electric bus fleet; 2023 includes
$100K for design with $500K in 2024 for installation
Public Works Shops Expansion - 257,037 257,037 257,037 257,037 (82,000) 175,037
2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public Works
shop complex as outlined in an updated public works master plan; Utilize project savings for 800-amp electrical
upgrades for EV-charging capability and four electric vehicle chargers at Public Works Shops ($82K).
Total Facilities 4,503,000 5,608,393 10,111,393 117,725 10,229,118 - 10,229,118 - 10,229,118
Parking
Parking Structures 940,000 350,000 1,290,000 1,290,000 1,290,000 1,290,000 Re-appropriate VTC stair #5 replacement $300k and $50k ebike parking/charging. 2020-2035: Various repairs including
deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing and other structural repairs
Parking Entry System / Equipment - 243,708 243,708 283,190 526,898 526,898 526,898 2023: Re-appropriate $283.2K prepaid parking subscription funds to be amortized over subscription period; Re-
appropriate $209K for ongoing costs of the new parking system; $35K additional parking system costs
Lionshead Parking Structure Landscape Renovations (VRA) - 20,000 20,000 - 20,000 20,000 20,000 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure
Total Parking 940,000 613,708 1,553,708 283,190 1,836,898 1,836,898 1,836,898
Transportation
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
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2023 Supplemental Amended Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Bus Shelters 230,000 28,489 258,489 258,489 258,489 258,489 2023: Re-appropriate remaining budget to complete 4th shelter ($28K) Bus shelter annual maintenance
Replace Buses - 9,846,643 9,846,643 9,846,643 9,846,643 9,846,643 2023: Re-appropriate $9.8M bus replacements, 6 anticipated in 2023 of which a portion of this is offset by grant
reimbursements
Bus Wash Equipment 300,000 300,000 300,000 300,000 300,000 2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old is
consistently breaking down
Bus Sign Replacement 165,270 165,270 165,270 165,270 165,270
2023: $165.3K for the replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics signs
are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus arrival
information, as well as post messages about route impacts and service changes riders may experience.
Traffic Impact Fee and Transportation Master Plan Updates - 273,104 273,104 273,104 273,104 273,104 2023: Re-appropriate $273K for ongoing updates to the mobility and transportation master updates
Hybrid Bus Battery Replacement - 165,000 165,000 165,000 165,000 165,000 2023: Re-appropriate $165k placeholder incase of failure
Electric bus chargers and electrical service rebuild - 397,020 397,020 397,020 397,020 397,020 2023: Re-appropriate $397K for electric bus charging infrastructure
Total Transportation 695,270 10,710,256 11,405,526 - 11,405,526 - 11,405,526 - 11,405,526
Road and Bridges
Capital Street Maintenance 1,350,000 1,350,000 1,350,000 1,350,000 1,350,000 2023: Annual Capital street maint placeholder allocation includes asphalt and mill overlay ($575K)
Street Light Improvements 75,000 290,000 365,000 365,000 365,000 365,000 2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work $290K; Town-wide
street light replacement
Slifer Plaza/ Fountain/Storm Sewer - 70,714 70,714 70,714 70,714 70,714 2023: Re-appropriate $70.7k for water quality smell issues
Vail Health / TOV Frontage Road improvements - 250,000 250,000 250,000 250,000 250,000 2023: Re-appropriate remaining expenses for roundabout project, landscape and signage $250K of which $235K will be
reimbursed by the VRA with $15K reimbursed by Vail Health for the bus stop
Neighborhood Bridge Repair 1,400,000 93,199 1,493,199 1,493,199 1,493,199 1,493,199 2023: Re-appropriate $93k for bridge repairs, project to be constructed this year. Repair two bridges on Bighorn Rd.
$500K, one bridge on Nugget Lane at Gore Creek $450K, and one bridge on Lupine Drive at Gore Creek $450K.
Seibert Fountain Improvements - 27,082 27,082 27,082 27,082 27,082 2023: Re-appropriate $27K for continued fountain upgrades
Roundabout Lighting Project 1,750,000 50,000 1,800,000 150,000 1,950,000 1,950,000 1,950,000
2023: $150K contingency for roundabout lighting project. The 2023 budget includes $1.8M and proposes to install new
lighting at the West Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles
and would incorporate smart transportation equipment such as traffic cameras
Neighborhood Road Reconstruction 300,000 1,315,701 1,615,701 1,615,701 1,615,701 1,615,701 2023: Re-appropriate $1.3M for East Vail road draining improvements, to be constructed this year. 2023 includes additional
$300K for increased construction costs for this project
Vail Village Streetscape/Snowmelt Replacement 250,000 1,183,961 1,433,961 1,433,961 1,433,961 1,433,961 2023: Re-appropriate $1.2M Replacement of 18 yr. old streetscape and snowmelt infrastructure in Vail Village
Lionshead Streetscape/Snowmelt Replacement (VRA)1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 2023-2024: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead
Total Road and Bridge 6,625,000 3,280,657 9,905,657 150,000 10,055,657 - 10,055,657 - 10,055,657
Technology
Town-wide camera system 30,000 30,000 30,000 30,000 30,000 $30K Annual maintenance
Audio-Visual capital maintenance 110,000 45,000 155,000 155,000 155,000 155,000 2023: Re-appropriate $45K for council chambers upgrade; 2023: Update of Grandview/Library/Community room/Donovan
A/V systems
Cybersecurity 150,000 150,000 150,000 150,000 150,000 Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and secure
computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchase
Software Licensing 725,000 725,000 30,000 755,000 755,000 150,000 905,000 2023: Building OS Software $30K. Annual software licensing and support for town wide systems; $150K adjustment due
to new government accounting statement for subscription based technology agreements
Hardware Purchases 75,000 75,000 75,000 75,000 75,000 2023:$75K for workstation replacements (20-25 per year)
Website and e-commerce 60,000 60,000 60,000 60,000 5,000 65,000 2023: Annual website maintenance ($60K); Expanded websire development support ($5K)
Fiber Optics / Cabling Systems in Buildings 100,000 528,549 628,549 628,549 325,000 953,549 953,549 2023: Re-appropriate $528.5K for project implementation. Planning stage taking longer than anticipated; 2023: $100K
Repair, maintain & upgrade cabling/network Infrastructure $50K; $325K increase in boring nad trenching contract costs
Network upgrades 50,000 50,000 50,000 50,000 15,000 65,000 Computer network systems - replacement cycle every 3-5 years ($50K); Additional labor costs related to netowrk
replacement ($15K)
Data Center (Computer Rooms)150,000 150,000 150,000 150,000 10,000 160,000 2023: $150K data center maint; Additional server processor required maintenance ($10K)
Broadband (THOR)110,000 110,000 110,000 110,000 110,000 2023/2024: $110K annual broadband expenses
Phone System 100,000 100,000 100,000 100,000 100,000 2023: Avaya phone system upgrade/replacement ($100K)
Business Systems Replacement 70,000 55,000 125,000 125,000 125,000 125,000 2023: Re-appropriate $55K for HR Performance mgmt. system; 2023: Placeholder for Budget Software ($40K); $30K
every other year for parking system upgrades
Total Technology 1,730,000 628,549 2,358,549 30,000 2,388,549 325,000 2,713,549 180,000 2,893,549
Public Safety
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TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Public Safety IT Equipment 150,000 150,000 150,000 150,000 150,000 Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance;
Public Safety Equipment 281,548 156,147 437,695 437,695 48,363 486,058 486,058
2023: $17.1K for flock safety LPR cameras; $14.8K for 11 additional AED units, $32.2K Axon body camera equipment-
annual cost. Reappropriate SOU robot, received in 2023 $92k. Acquisition of two police K9s ($41K) and associated
vehicle modifications ($7k) Purchase of two sniper rifles for the SOU ($20K)
Fire Safety Equipment - 15,000 15,000 15,000 15,000 15,000 2023: Re-appropriate backordered equipment, $15K
Thermal Imaging Cameras - 12,000 12,000 12,000 12,000 12,000 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness, or
heat barriers
Event Equipment - 12,022 12,022 12,022 88,273 100,295 100,295
2023: Apres event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide
barriers for vehicle entry into event areas. $88k for the purchase of "Santa's Village" funded by a transfer from the
marketing fund.
Fire Station Alert System 18,000 18,000 18,000 18,000 18,000 2023: $18K for additional forcible entry training prop reducing need for East Vail crew to travel to West Vail for this type of
training;
Fire Truck Replacement 540,000 1,727,162 2,267,162 2,267,162 2,267,162 2,267,162
2023: Re-appropriate $1.7M for ladder truck replacement under contract. 2023: Type III Truck (heavy wildland engine);
2022: Move $166.3K from 2023 to order Type 6 Brush truck to be delivered in 2023; $540K for replacement of Engine I
purchased in 2011 (Truck was ordered in 2022 but unable to be delivered)
Total Public Safety 989,548 1,922,331 2,911,879 - 2,911,879 136,636 3,048,515 - 3,048,515
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation - 82,165 82,165 82,165 82,165 82,165 2023: Re-appropriate $82K to complete on-going east slope work
Pepi's Memorial - 6,000 6,000 6,000 6,000 6,000 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted
Loading and Delivery Capital 200,000 50,000 250,000 250,000 250,000 250,000 2023: Reappropriate $50k to cover potential increased costs of EV Carts; $200K Capital asset purchases to support the
loading and delivery program
Energy Enhancements 40,000 48,912 88,912 88,912 88,912 88,912 2023: Reappropriate $18.9K for EV Charging infrastructure; $40K Installation of EV stations to meet increased demand.
There is potential for grants to offset the initial capital cost of the equipment and installation
Pedestrian Safety Enhancements 350,000 16,213 366,213 366,213 366,213 366,213 2023: Re-appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB Pedestrian Crossing at Safeway
Bollard Installation Project 650,000 650,000 650,000 650,000 650,000 Installation of retractable and standard bollards throughout the Vail & Lionshead Villages and Ford Park ($650K) offset by
$250K MMOF Grant in 2023; possible future grant opportunities in 2024/2025
Civic Area Redevelopment - Dobson 1,000,000 57,000 1,057,000 4,000,000 5,057,000 5,057,000 5,057,000 2023: $4.0M for Dobson redevelopment, reimbursed by VRA; Re-appropriate $57K for Dobson and lot 10 park designs;
2023: $1.0M placeholder for Civic Center projects.
Underground Utility improvements 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($2.5M)
Guest Services Enhancements/Wayfinding 750,000 152,907 902,907 902,907 902,907 902,907 2023: Re-appropriate $153K to for wayfinding sign project, final vendor decision pending. 2023: Updated Parking and
Transit signage ($750K)
Electric Vehicle Pilot Program 120,000 120,000 7,500 127,500 127,500 127,500
2023:$7.5k towards electric vehicle purchases, offset by Tesla rebate (corresponding reimbursement above). Purchase
Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles would
be rotated into for departments to test capabilities and range.
Vehicle Expansion 342,000 166,418 508,418 508,418 508,418 133,000 641,418
2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars. 2023: 5
PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); Final 2 vehicles for PD takehome program
budgeted in 2024 but requested to order in 2023
Total Community and Guest Service 5,952,000 579,615 6,531,615 4,007,500 10,539,115 - 10,539,115 133,000 10,672,115
Total Expenditures 21,434,818 23,343,509 44,778,327 4,588,415 49,366,742 461,636 49,828,378 313,000 50,141,378
Other Financing Sources (Uses)
Debt Service Payment (1,154,784) (1,154,784) (1,154,784) (1,154,784) (1,154,784) Annual Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 2,550,000 531,546 3,081,546 4,000,000 7,081,546 7,081,546 7,081,546
2023: $4.0M placeholder for Dobson renovation; $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan, $20K
Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement from
Vail Health), $82K to complete CGL boulder wall
Transfer to Residences at Main Vail (825,000) (4,925,444) (5,750,444) (5,750,444) (5,750,444) (350,000) (6,100,444) 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual
debt service payments; $350K increase in transfer to RMV for potential billing discrepancies
Transfer to Housing Fund (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2023: $2.5M for Vail InDeed
Transfer from Marketing Fund 12,022 12,022 12,022 88,273 100,295 100,295 Transfer from Marketing Fund for Après Tent, $88K transfer from the Marketing Fund for "Santa's Village"
Transfer from General Fund - - - 48,363 48,363 48,363 Transfer from Police Seizure Funds to cover K-9 acquistions ($41K) and K9 Vehicle mods (7K)
Total Other Financing Sources and Uses (1,929,784) (4,381,876) (6,311,660) 4,000,000 (2,311,660) 136,636 (2,175,024) (350,000) (2,525,024)
Revenue Over (Under) Expenditures (6,500,188) (21,792,894) (28,293,082) 1,731,385 (26,561,697) (325,000) (26,886,697) 537,000 (26,349,697)
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TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Beginning Fund Balance 20,581,198 47,872,973 47,872,973 47,872,973 47,872,973
Ending Fund Balance 14,081,010 19,579,891 21,311,276 20,986,276 21,523,276
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Revenue
Real Estate Transfer Tax 7,000,000$ 7,000,000$ 7,000,000$ 7,000,000$ 600,000$ 7,600,000$ 2023: Based on 5-year average; Increase based on YTD collections ($600K)
Golf Course Lease 173,417 173,417 173,417 173,417 173,417 Annual lease payment from Vail Recreation District; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 300,000 428,000 728,000 25,000 753,000 425,000 1,178,000 1,178,000
2023: $25K CWCB contribution for 2 Year Stream Bank Setback Project. $55K from Eagle County for wildfire mitigation;
Reappropriate $575K ERWSD reimbursement for Dowd Junction retaining wall project; ECO Trails $150K reimbursement for Dowd
Junction; $50K for shift bike program ($22K to reimburse TOV remainder for county-wide program);$22.5K CPW bear education
grant
Project Reimbursements 50,000 50,000 50,000 50,000 13,039 63,039 2023: $50K Nature Conservancy Grant to implement fuels treatment projects; Additional Nature Conservancy Grant funds for
Staff time ($9.2K); IAFC Stay Wildfire Ready STR Prepardness program pilot reimbursement ($3.8K)
Donations - 13,221 13,221 13,221 13,221 58,500 71,721
2023: $13.2K Re-appropriate unused East West donation for Ford Park art space; $7.5K in donations to be used for Artist in
Residency program; $3.0K in donations for Sole Power Program; Recognize $48K in donations for Booth Heights
fundraising contract
Recreation Amenity Fees 10,000 10,000 10,000 10,000 10,000 $10K annually
Earnings on Investments and Other 89,176 89,176 89,176 89,176 614,895 704,071
2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in
compliance with state policy; 2023 0.4% interest rate assumed; Increase earnings on investments based on YTD earnings
($585K); Utilize additional $20.9K of bag fee for hard to recycle ents; Utilize $9.0K of bag fee towards recycling center
catwalk replacement
Total Revenue 7,622,593 441,221 8,063,814 25,000 8,088,814 425,000 8,513,814 1,286,434 9,800,248
Expenditures
Management Fee to General Fund (5%)350,000 350,000 350,000 350,000 30,000 380,000 5% of RETT Collections - fee remitted to the General Fund for administration; Increase based on YTD collections ($30K)
Wildland
Forest Health Management 669,272 669,272 48,748 718,020 718,020 718,020 2023: Transfer from GF for compensation study adjustments $98.7K, Transfer Forest Health funds to Nature Conservancy Fuels
Reduction ($50K). Transfer from GF for wages/benefits; Operating budget for Wildland Fire crew; 2022 includes additional 2.3 FTE
Wildfire Mitigation 20,000 55,000 75,000 75,000 75,000 75,000 2023: $55K mitigation paid for by Eagle County; 2023: $20K annually to support wildfire mitigation projects as identified in the
2020 Vail Community Wildfire Protection Plan;
NEPA for East Vail Hazardous Fuels Reduction 50,000 50,000 20,000 70,000 70,000 70,000
2023: $20K NEPA fuels reduction budget correction; Complete the NEPA analysis for the East Vail Hazardous Fuels Reduction
Project. This is a project which council has already voted to support, it consists of hazardous fuels reduction on USFS lands from
East Vail to Red Sandstone Road
Nature Conservancy Fuels Reduction - 50,000 50,000 50,000 9,158 59,158 $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant; Use savings from grant funds towards
wildland PPE ($9.2K)
Short-Term Rental Prepardness Pilot Program - - - - 3,881 3,881 2023: $3.8K for short-term rental wildfire prepardness pilot program, reimbursed by IAFC Stay Wildfire Ready grant
Fire Free Five - Rebate program 225,000 30,000 255,000 255,000 255,000 255,000
2023: Roll forward unused Fire Free Five rebates unused in 2022 $30K. 2023: $200K annually for the Fire Free Five Community
Assistance Program provides funding to community members for the implementation of defensible space within the first five feet of
the building; $25K to create publication to assist homeowners with implementation
Fire Free Five - TOV Implementation 150,000 45,617 195,617 195,617 195,617 195,617 2023 roll forward unused Fire Free Five- TOV facilities budget $46K; $150K Fire Free Five implementation at TOV facilities
Total Wildland 1,114,272 130,617 1,244,889 118,748 1,363,637 - 1,363,637 13,039 1,376,676
Parks
Annual Park and Landscape Maintenance 2,234,540 2,234,540 98,115 2,332,655 2,332,655 2,332,655 2023: $73.1K transfer from GF for compensation study adjustments; $25k transfer from street furniture project to purchase flower
planters. Ongoing path, park and open space maintenance, project mgmt.
Park / Playground Capital Maintenance 160,000 160,000 18,747 178,747 178,747 178,747
2023: Transfer $18.7K from Tree Maintenance for increased costs of landscaping work at multiple locations around town; Annual
maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans, painting/staining of
play structures, picnic shelter additions/repairs, and fence maintenance
Pepi's Plaza 50,000 50,000 52,000 102,000 102,000 102,000 2023: $52K Pepi's Tribute increase to meet bid cost; Placeholder for artist inspired tribute at Children's Fountain
Fountain Repairs 50,000 50,000 50,000 50,000 50,000 2023: Children's Fountain Water Quality
Mayors Park Capital Maintenance - 2,500 2,500 2,500 2,500 2,500 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park. 2022: $50K Replace flagstone at Mayors Park
Tree Maintenance 75,000 75,000 (18,747) 56,253 56,253 56,253 2023: Transfer $18.7K to park maintenance for landscaping work; $75K On going pest control, tree removal and replacements in
stream tract, open space, and park areas
Street Furniture Replacement 85,000 70,000 155,000 (25,000) 130,000 130,000 (52,991) 77,009
2023: $25k transfer from furniture funds to parks operations for new flower planters; Re-appropriate $70K to replace blue Covid
picnic tables with a more aesthetically pleasing option. Annual street furniture replacement ($85K); Utilize $53K of street furniture
savings for Ford Park Master Plan
Village Art Landscape Enhancements 135,000 44,364 179,364 179,364 179,364 179,364
2023: Re-appropriate $8.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; $36K
increase for areas around the 10th Mtn Statue and Covered Bridge. 2023: Landscaping Enhancement of 10th Mtn Statue Site
($75K) and planting bed near Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated
sculpture on the upper playing fields of Ford Park ($35K).
Stephens Park Safety Improvements - 15,000 15,000 15,000 15,000 15,000 2023: Re-appropriate $15K playground equipment
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
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TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Ford Park Master Plan - 72,292 72,292 72,292 72,292 96,500 168,792
2023: Carryforward $72k for ongoing consultant fees. Council approved contract with WRT 6/22. Master Plan Revisions/Updates
to address several proposed modifications including the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion,
conversion of fields to turf; Increase $91K to cover cost increase and correction; Re-appropriate $43.5K from 2022 for Ford Park
Master Plan and utilize savings of $53K from street furniture budget for consulting fees due to extended timeline of
project and extended project scope and($96.5K)
Ford Park- Betty Ford Way Pavers - 116,507 116,507 116,507 116,507 116,507
2023: Re-appropriate $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new
steel guardrail, stream walk intersection improvement, and landscaping improvements. This project would be coordinated with
BFAG
Ford Park Enhancement: Priority 3 Landscape area - 5,946 5,946 5,946 5,946 5,946 2023: Re-appropriate $5.9K for landscaping at the Nature Center bridge
Ford Park Playground Improvements 50,000 193,361 243,361 243,361 243,361 243,361
2023: Re-appropriate $193K for completion of safety improvements to the Ford Park play area; Safety Improvements to the Ford
Park play area including wooden bridge to boulder area, expansion to toddler area, ADA upgrades, and replacement of a safety
net; 2023: Add $50K to 2022 Budget for increased costs
Ford Park Lighting Control System - 180,000 180,000 180,000 180,000 180,000 2023: Re-appropriate $180k to complete active contract to replace Ford Park lighting control system 2022; Current system is over
10 yrs. Old
Sunbird Park Fountain Repairs - 3,430 3,430 3,430 3,430 3,430 2023: Re-appropriate $3.4K for final bills
Vail Transit Center Landscape - 20,000 20,000 20,000 20,000 20,000 2023: Re-appropriate $20K for completion of landscaping at Vail transit center
Turf Grass Reduction - 220,000 220,000 220,000 220,000 220,000 2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail
Perimeter Areas
Kindell Park/Mill Creek 100,000 149,862 249,862 249,862 249,862 249,862 2023 : Re-appropriate $150k for improvements to heavily worn stream tract between Hanson Ranch Rd and Pirateship park -
project is in design; 2023: riparian planting and improved pedestrian circulation along Mill Creek corridor ($100K)
Donovan Park Improvements 150,000 57,000 207,000 207,000 207,000 207,000 2023: Re-appropriated $57K for relandscaping on Donovan Park parking lot islands project is under contract; 2023: Replacement of
play area decks and some equipment 2022
Gore Creek Promenade Rehabilitation 55,000 353,897 408,897 408,897 408,897 408,897
2023: Re-appropriate $354K for ongoing project, slated for fall 2023. Planning, design, and rehabilitation of the Gore Creek
Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-level wood
picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket Park
Total Parks 3,144,540 1,504,159 4,648,699 125,115 4,773,814 - 4,773,814 43,509 4,817,323
Rec Paths and Trails
Rec. Path Capital Maint 165,000 7,242 172,242 172,242 172,242 172,242
2023: Re-appropriate $7.2K for Capital maintenance of the town's recreation path system; annual maintenance of the rec. path
system $165K. 2022: $74K for amphitheater bridge railings and decking; $85K for annual Capital maintenance of the town's
recreation path system
Bike Safety 10,000 6,473 16,473 16,473 16,473 16,473 2023: Re-appropriate $6.5K for ongoing bike signage project; $10K annual cost for bike safety programs
Bike Path Signage 25,000 23,016 48,016 48,016 48,016 48,016 2023 Re-appropriate $23K for ongoing trail signage project. 2022-2023: Bike Path Signage: Enhancement of existing trail signage
to improve etiquette, safety and wayfinding
Pedestrian Bridge Projects 100,000 233,151 333,151 333,151 333,151 333,151 2023: Re-appropriate $233K for rehab of the pedestrian overpass. 2022-2027: Systematic rehabilitation or replacement of 5
pedestrian bridges. 2022: Donovan Park, Pedestrian Overpass
East Vail Interchange Improvements - 209,443 209,443 209,443 209,443 209,443 2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2022:
$209K to continue East Vail interchange project
Dowd Junction repairs and improvements - 767,126 767,126 767,126 533,000 1,300,126 1,300,126
2023: Re-appropriate $767K to continue Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage, and
preventative improvements; project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K,
reimbursement from ERWSD (above); increase project budget $533K
Portalet Enclosures 38,000 38,000 38,000 38,000 38,000 2023: Design and Construct screening/enclosures on trailhead port-a-lets
Booth Lake Trailhead Parking Restroom - 194,667 194,667 194,667 194,667 194,667 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in
spring '23
Total Rec Paths and Trails 338,000 1,441,118 1,779,118 - 1,779,118 533,000 2,312,118 - 2,312,118
Recreational Facilities
Golden Peak Pickleball Sound Barriers 23,500 23,500 23,500 23,500 23,500 2023: Install Acoustic blocking panels on north and west fence sections
Nature Center Operations 109,373 109,373 109,373 109,373 109,373 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Redevelopment - 383,522 383,522 383,522 383,522 383,522 2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently
unfunded
Total Recreational Facilities 132,873 383,522 516,395 - 516,395 - 516,395 - 516,395
Environmental
Environmental Sustainability 692,829 692,829 168,164 860,993 860,993 20,895 881,888
2023: $18.2K Transfer from GF for compensation study adjustments. Annual operating expenditures for Environmental department
(4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative,
etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for salary/benefits;
$10.9K of additional funds for Clean-up Day; Use $20.9K additional bag fee funds for hard to recycle events
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2023 Supplemental Amended Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
Recycling and Waste Reduction Programs 222,000 86,500 308,500 308,500 308,500 (7,500) 301,000
2023: Re-appropriate $22.5K for ongoing Love Vail contract with Vermilion; reappropriate $30K for Ball Cup event program delayed
by supply chain issues; reappropriate $15K for curbside compost pilot program expansion; reappropriate $18K for compost pilot for
rebates for businesses; reappropriate $1K from Green Team for idling campaign. 2023: Actively Green($40K), Plastic Bag
Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2 ($30K);
Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling Education
($7.5K)022: Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate $20.3K for
pilot compost program through April 2022; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D
Pilot ($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers
Market Zero Hero ($42K); Recycling Education ($17.5K); Use recycling center haul savings towards recycling center catwalk
replacement ($7.5K)
Recycling Center Catwalk Replacement - - - - - - - 16,500 16,500 2023: Catwalk replacement at recycling center ($16.5K) - Funded by $9K of bag fees and $7.5K of recycling center haul
savings
Ecosystem Health 212,500 368,500 581,000 581,000 581,000 581,000
2023: Re-appropriate $175k for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education
program partnership with CPW; 2023:$15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion
($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K);
2022: $175K placeholder for Dowd Junction wildlife crossing (partnership with CDOT); $14.7K for CO Communities for Climate
Action retreat and $27K for partnership with Zinc Media for Sustainable Travel, CC4a ($3K), Biodiversity Study ($150K), Strategic
Plan ($10K), SD Contract ($18K), Trees for Vail ($5K), USFS Front Ranger Program ($33K), Wildlife Habitat Improvements
($102.5K);
Energy & Transportation 58,500 10,000 68,500 10,000 78,500 78,500 28,000 106,500
2023: $10K Requested for Snowmelt feasibility study to use recaptured energy. Request to expand scope for solar study $10k.
2022-2024 Annual expenditures: Energy Smart Partnership contract ($40K), EV Planning and analysis ($8K), Sole Power ($7.5K);
2022: Energy Smarts ($40K), Sole Power ($7.5K), Energy Outreach Programs ($7.5K); 2023: Energy Smarts ($40K), Sole Power
($7.5K), Energy Outreach Programs ($10.0K); EV Share Event ($1K); Sole Power Prizes funded by donations; Re-
appropriation of 2022 funds allocated and approved for solar feasability study ($25K)
E-Bike Programs 273,000 28,000 301,000 4,185 305,185 305,185 305,185 2023: $4.2k to replace stolen Ebike for essentials bikes. Ebike grant funds allocated to Eagle County organizations for shift bike
program $28K;: E-Bike Share$225K; E-Bike Ownership program ($18K); $15K for E-Bike Rebate program
E-Bike Share Infrastructure 54,000 54,000 54,000 54,000 54,000 E-Bike Share Infrastructure- Gravel pads and bike racks
Streamtract Education/Mitigation 50,000 6,452 56,452 56,452 56,452 56,452
2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500 reimbursement for sustainable landscape.
2022: $50K annual streamtract education programming such as "Lunch with Locals" landscape workshops, City Nature Challenge
and storm drain art
Water Quality Infrastructure - 1,905,064 1,905,064 (150,000) 1,755,064 1,755,064 1,755,064 2023: Re-appropriate $1.9M for water quality infrastructure
Streambank Mitigation 75,000 72,983 147,983 147,983 147,983 147,983 2023: Re-appropriate $73K to contract consultant and purchase plants for riparian project along the Gore Creek through the Golf
Course. 2023: Continuation of Riparian Site specific construction projects for Water Quality Strategic Action Plan
Private Streambank Mitigation Program - 118,208 118,208 118,208 118,208 118,208 2023: Re-appropriate to continue private streambank mitigation program $118K
Booth Heights Open Space - 12,000,000 12,000,000 12,000,000 5,543,985 17,543,985 148,000 17,691,985
2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel ($12M); $5.5M increase in acquisition cost
of Booth Heights transferred from GF; $24K for fundraising contract; Increase in acquisition cost ($124K) and Open Space
Fundraising Cost ($24K)
Gore Creek Interpretive Signage 25,000 285,150 310,150 310,150 310,150 310,150 2023: Re-appropriate $190K for watershed map and installation at the Gore Creek Promenade; $95K requested increase in cost
for material/labor costs higher than anticipated.
Total Environmental 1,662,829 14,880,857 16,543,686 32,349 16,576,035 5,543,985 22,120,020 205,895 22,325,915
Art
Public Art - Operating 165,888 - 165,888 7,632 173,520 173,520 7,500 181,020 2023: $7.6K transfer from GF for compensation study adjustments. Art in Public Places programming and operations; $7.5K for
Artist in Residency consultant from donations
Public Art - General program / art 60,000 375,167 435,167 - 435,167 435,167 435,167 2023: Re-appropriate $375K to purchase sculptures, artwork, art programs and events; the remainder is re-appropriated each year
to accumulate enough funds.
Public Art - Winterfest 30,000 59,885 89,885 - 89,885 89,885 89,885 2023: Re-appropriate $60K for annual Winterfest program; 2023: $30K Winterfest budget. 2022: $64.7K for annual Winterfest
programming
Seibert Memorial Statue - 12,192 12,192 - 12,192 12,192 12,192 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance. 2022: $12.7K for Pete Seibert memorial statue
maintenance
Art Space - 863,048 863,048 - 863,048 863,048 863,048
2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above.
Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds. 2022: Design phase for Ford Park art
space- see corresponding donation from East West above; 2022: $850K Rebuilding of designated Art Space Studio in Ford Park
using $250K of existing AIPP funds
Total Art 255,888 1,310,292 1,566,180 7,632 1,573,812 - 1,573,812 7,500 1,581,312
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,888 76,888 76,888 76,888 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 42,000 42,000 42,000 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 17,500 17,500 17,500 Adopt A Trail Council Contribution for trails in or bordering the Town
Total Contributions 136,388 - 136,388 - 136,388 - 136,388 - 136,388
15 122
Proposed
1st 2023 2nd 2023 3rd 2023 4th 2023
2023 Supplemental Amended Supplemental Amended Supplemental Amended Supplemental Amended
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 173,417 181,507 354,924 354,924 354,924 354,924 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance ($181.5K)
Recreation Facility Maintenance 22,000 22,000 44,000 44,000 44,000 44,000 2023: Reappropriate $22K for contingency; Annual $22K for general RETT facility maintenance;
Synthetic Turf Replacement 472,000 472,000 472,000 472,000 472,000 2023: $472K Replacement of Ford Park Synthetic Turf Infield originally installed in 2012 and past it's useful life of 7 years.
Golf Clubhouse 31,295 38,595 69,890 69,890 69,890 69,890 2023: Re-appropriate $39K for completion of Golf Clubhouse projects. 2023: Concrete walkways ($12.4K), Drain pains/curb
gutters ($18.9K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K)
Athletic Field Restroom/Storage Building - 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 2023 :Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Project was delayed to address additional needs outlined in the Ford Park Master Plan
Golf Course - Other 236,874 188,231 425,105 425,105 425,105 425,105 2023: Re-appropriate $188K for completion of golf course projects. 2023: $216K for golf course greens project; VRD shared cost
for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K)
Dobson Ice Arena 41,085 604,649 645,734 645,734 645,734 645,734
2023: Rockwall Repairs ($12.5K), Grading and Drainage ($7.8K), brick pavers ($14K), and central Air Handlers ($10.4K); 2021: Re-
appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K),
rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim
($9.3K); Repairs to exterior doors ($80.0K)
Ford Park / Tennis Center Improvements - 172,124 172,124 172,124 172,124 172,124
2023: Reappropriate Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023 ($13.3K);
Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank, baseboards
($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); reappropriate deferred maintenance ($46K)
Athletic Fields - 239,226 239,226 239,226 239,226 239,226 2023: Re-appropriate $239K for Grading and drainage repairs ($136.9K), paint wood trim ($4.5K), paint wood structure ($6.8K);
Gymnastics Center 20,000 271,345 291,345 291,345 291,345 291,345 2023: Re-appropriate $272K for completion of the restroom remodel and cooling system. 2023 $20k additional costs for cooling
system.
Total VRD-Managed Facilities & Maintenance 996,671 2,717,677 3,714,348 - 3,714,348 - 3,714,348 - 3,714,348
Total Expenditures 8,131,461 22,368,242 30,499,702 283,844 30,783,547 6,076,985 36,860,532 299,943 37,160,475
Other Financing Sources (Uses)
Transfer from General Fund - - - 197,660 197,660 5,519,985 5,717,645 124,000 5,841,645 2023: Transfer from GF for RETT department salary and benefits comp study implementation. Transfer $5.5M to support the
Booth Heights acquisition; Transfer $124K to support the increase in Booth Heights acquisition cost
Revenue Over (Under) Expenditures (508,868) (21,927,021) (22,435,888) (61,184) (22,497,072) (132,000) (22,629,072) 1,110,491 (21,518,581)
Beginning Fund Balance 6,624,543 29,923,875 29,923,875 29,923,875 29,923,875
Ending Fund Balance 6,115,676$ 7,487,986$ 7,426,802$ 7,294,802$ 8,405,293$
16 123
Proposed
2023 1st 2023 2nd 2023 4th 2023
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Housing Sales Tax 4,125,000$ 4,125,000$ 733,410$ 4,858,410$ 4,858,410$
Transfer in from Capital Projects Fund 2,500,000 2,500,000 2,500,000 2,500,000
Transfer in from General Fund 1,200,000 1,200,000 1,200,000 1,200,000
Workforce Housing Sales - 879,000 879,000 (450,000) 429,000 625,000 1,054,000 Sale of Pitkin Creek Unit
Housing Fee in Lieu Annual Collections - - - 17,104 17,104
Project Reimbursements - - - 1,000,000 1,000,000 Settlement funds for EHU violation
Total Revenue 7,825,000 879,000 8,704,000 283,410 8,987,410 1,642,104 10,629,514
Expenditures
Housing Programs
InDeed Program 2,500,000 2,612,089 5,112,089 5,112,089 (3,900,000) 1,212,089 InDeed Funds for Middle Creek
predevelopment
Buy Down Housing - 72,683 72,683 72,683 17,104 89,787 Allocate Housing Fee in Lieu to buydown
housing projects ($17.1K)
Future Purchases - 1,500,000 1,500,000 1,500,000 1,500,000
North Trail Townhomes Unit D - 127,725 127,725 (127,725) - -
Pitkin Creek 14-A unit - - - 775,000 775,000 Purchase of Pitkin Creek unit
Construction Housing Projects
Timber Ridge Redevelopment Placeholder 500,000 195,000 695,000 695,000 (500,000) 195,000
W. Middle Creek Development Placeholder 500,000 500,000 500,000 3,900,000 4,400,000
Residences at Main Vail Opportunity Fee - 2,000,000 2,000,000 2,000,000 2,000,000
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder - 2,650,000 2,650,000 4,985,000 7,635,000 7,635,000
Eagle-Vail Parcel Placeholder - - 50,000 50,000 50,000
Total Expenditures 3,500,000 9,157,497 12,657,497 4,907,275 17,564,772 292,104 17,856,876
Operating Income 4,325,000 (8,278,497) (3,953,497) (4,623,865) (8,577,362) 1,350,000 (7,227,362)
Other Financing Sources (Uses)
Transfer to Residences at Main Vail Fund - - - 150,000 150,000 Transfer to support first year operations
at Residences at Main Vail
Trasnfer to Timber Ridge- Site and Podium - - - 850,000 850,000 Transfer to begin site and podium
Total Other Financing Sources (Uses)- - - 1,000,000 1,000,000
Revenue Over (Under) Expenditures 4,325,000 (8,278,497) (3,953,497) (4,623,865) (8,577,362) 350,000 (8,227,362)
Beginning Fund Balance 5,236,474 13,099,153 13,099,153 13,099,153
Ending Fund Balance 9,561,474$ 9,145,656$ 4,521,791$ 5,721,791$
TOWN OF VAIL PROPOSED 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
124
Proposed
2023 1st 2023 2nd 2023 3rd 2023 4th 2023
Budget Supplemental Amended Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Business Licenses 345,000$ 345,000$ 345,000$ 345,000$ 345,000$
Transfer in from General Fund 1,500,000 35,000 1,535,000 1,535,000 1,535,000 1,535,000
VLMD Contribution 1,200,000 1,200,000 1,200,000 1,200,000 1,200,000
Event Reimbursements/Shared Costs - - - 125,000 125,000 (25,000) 100,000
Earnings on Investments 250 250 250 250 250
Total Revenue 3,045,250 35,000 3,080,250 - 3,080,250 125,000 3,205,250 (25,000) 3,180,250
Expenditures
Commission on Special Events (CSE):
CSE Surveys 54,000 54,000 54,000 54,000 54,000
Education & Enrichment 154,530 154,530 154,530 154,530 154,530
Visitor Draw 684,648 684,648 684,648 684,648 684,648
Recreation 75,000 75,000 75,000 75,000 75,000
Signature Events 1,095,252 1,095,252 (60,000) 1,035,252 1,035,252 1,035,252
Town Produced Events 766,000 766,000 60,000 826,000 36,727 862,727 862,727
Ambient Event Funding
Music in the Villages 154,530 (12,022) 142,508 142,508 142,508 142,508
Cultural Heritage:
National Brotherhood of Skiers 125,000 125,000 125,000 125,000 125,000
Other Council Funded Events:
Mikaela 87 - 35,000 35,000 35,000 35,000 35,000
Collection Fee - General Fund 17,250 17,250 17,250 17,250 17,250
Total Expenditures 3,126,210 22,978 3,149,188 - 3,149,188 36,727 3,185,915 - 3,185,915
Other Financing Sources (Uses)
Transfer to Capital Projects Fund - - - 88,273 88,273 12,022 100,295 Transfer $12,022 to Capital Projects Fund for
event tent approved in 1st Supplemental
Revenue Over (Under) Expenditures (80,960) 12,022 (68,938) - (68,938) - (68,938) (37,022) (105,960)
Beginning Fund Balance 407,124 416,323 416,323 416,323 416,323
Ending Fund Balance 326,164$ 347,385$ 347,385$ 347,385$ 310,363$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
18 125
Proposed
2023 1st 2023 2nd 2023 4th 2023
Budget Supplemental Amended Supplemental Amended Supplemental Amended
Revenue
Town of Vail Interagency Charge 4,224,129$ 4,224,129$ 33,806$ 4,257,935$ 4,257,935$
Insurance Reimbursements & Other 25,000 25,000 25,000 80,081 105,081
Earnings on Investments 810 810 810 39,000 39,810
Equipment Sales and Trade-ins 294,238 294,238 294,238 294,238
Total Revenue 4,544,177 - 4,544,177 33,806 4,577,983 119,081 4,697,064
Expenditures
Salaries & Benefits 1,344,321 1,344,321 59,652 1,403,973 1,403,973
Operating, Maintenance & Contracts 2,102,307 2,102,307 33,806 2,136,113 4,800 2,140,913 Gillig electric bus software
Capital Outlay 1,355,886 783,757 2,139,643 108,500 2,248,143 474,102 2,722,245
TRC Main Generator repairs ($29K);
Vehicle cost increases ($71.1K); Truck
#254 Replacement ($62.5K); Move
forward Vehicle #208 replacement
from 2024 ($62.5K); 4 PD replacement
vehicles ($251.2K)
Total Expenditures 4,802,514 783,757 5,586,271 201,958 5,788,229 478,902 6,267,131
Revenue Over (Under) Expenditures (258,337) (783,757) (1,042,094) (168,152) (1,210,246) (359,821) (1,570,067)
Transfer In from General Fund - - 59,652 59,652 59,652
Beginning Fund Balance 1,919,625 1,919,625 1,919,625 1,919,625
Ending Fund Balance 1,661,288$ 877,531$ 769,031$ 409,210$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
19 126
2023 4th Amended
Budget Supplemental Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,748,921$ 4,748,921$
Employee Contributions 963,081 963,081
Insurer Proceeds 30,000 30,000
Earnings on Investments 15,000 100,000 115,000
Total Revenue 5,757,002 100,000 5,857,002
Expenditures
Health Insurance Premiums 1,690,000 1,690,000
Claims Paid 4,597,739 4,597,739
Wellness Bonus 78,000 78,000
Professional Fees 118,820 118,820
Total Expenditures 6,484,559 - 6,484,559
Revenue Over (Under) Expenditures (727,557) 100,000 (627,557)
Beginning Fund Balance 5,103,363 5,103,363
Ending Fund Balance 4,375,806$ 4,475,806$
HEALTH INSURANCE FUND
TOWN OF VAIL 2023 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
20
127
Proposed
2023 2nd 2023 4th 2023
Budget Supplemental Amended Supplemental Amended
Revenue
E911 Board Revenue 1,067,535$ 1,067,535$ 1,067,535$
Interagency Charges 1,444,427 1,444,427 1,444,427
Other County Revenues -103,000 103,000 103,000
Town of Vail Interagency Charge 669,317 669,317 669,317
Earnings on Investments and Other 658 658 50,000 50,658
Total Revenue 3,181,937 103,000 3,284,937 50,000 3,334,937
Expenditures
Salaries & Benefits 2,579,635 257,037 2,836,672 2,836,672
Operating, Maintenance & Contracts 593,611 593,611 593,611
Capital Outlay 87,528 87,528 105,000 192,528
Total Expenditures 3,260,774 257,037 3,517,811 105,000 3,622,811
Revenue Over (Under) Expenditures (78,837) (154,037) (232,874) (55,000) (287,874)
Transfer In from General Fund -154,037 154,037 154,037
Beginning Fund Balance 1,531,307 2,017,327 2,017,327
Ending Fund Balance 1,452,470$ 1,938,490$ 1,883,490$
TOWN OF VAIL PROPOSED AMENDED 2023 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
21
128
Proposed Proposed
2023 1st Amended 2nd Amended 4th Amended
Budget Supplemental Budget Supplemental Budget Supplemental Budget
Revenue
Rental Income 725,802 725,802 (165,722) 560,080 (131,149) 428,931 Reduce rental income for
staggered move-in
Other Income 48,000 48,000 (19,000) 29,000 29,000
Investment Earnings - - 155,967 155,967 155,967
Total Revenue 773,802 - 773,802 (28,755) 745,047 (131,149) 613,898
Expenses
Operating, Maintenance & Contracts 362,305 362,305 (36,811) 325,494 325,494
Capital Outlay - 14,366,303 14,366,303 240,735 14,607,038 350,000 14,957,038 Transfer for potential
expenditure discrepancies
Total Expenditures 362,305 14,366,303 14,728,608 203,924 14,932,532 350,000 15,282,532
Revenue Over Expenses 411,497 (14,366,303) (13,954,806) (232,679) (14,187,485) (481,149) (14,668,634)
Other Financing Sources (Uses)
Fiscal Agent fees - (3,000) (3,000) (3,000) (3,000)
Principal Repayment (415,000) (415,000) (415,000) (415,000)
Interest Expense (800,388) (800,388) (800,388) (800,388)
Transfer from Capital Projects Fund 825,000 4,925,444 5,750,444 5,750,444 350,000 6,100,444 Transfer for potential
expenditure discrepancies
Transfer from Housing Fund - - - 150,000 150,000
Transfer from Housing
Fund for 2023 operating
costs
Total Other Financing Sources (Uses)(390,388) 4,922,444 4,532,056 - 4,532,056 500,000 5,032,056
Change in Net Position 21,109 (9,443,859) (9,422,750) (232,679) (9,655,429) 18,851 (9,636,578)
Net Position- Beginning - 9,709,513 9,709,513 9,709,513
Net Position- Ending 21,109$ 286,763$ 54,084$ 72,935$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
22 129
Proposed
2023 1st Amended 4th Amended
Budget Supplemental Budget Supplemental Budget
Revenue
Rental Income 1,865,753$ 1,865,753$ (51,000)$ 1,814,753$ Decrease due to vacancies
Other Income 14,724 14,724 14,724
Total Revenue 1,880,477 - 1,880,477 (51,000) 1,829,477
Expenditures
Operating, Maintenance & Contracts 515,617 32,000 547,617 125,600 673,217
Increased unit turnover and
maintenance costs due to RMV
turnover
Contigency - 50,000 50,000 50,000
Total Expenditures 515,617 82,000 597,617 125,600 723,217
Operating Income 1,364,860 (82,000) 1,282,860 (176,600) 1,106,260
Non-operating Revenues (Expenses)
Interest on Investments 180 180 180
Loan Principal Repayment to Capital Projects Fund (392,607) (392,607) (392,607)
Interest Payment to Capital Projects Fund (70,392) (70,392) (70,392)
Total Non-operating Revenues (Expenses)(462,819) - (462,819) - (462,819)
Site and Podium
Site and Podium- Timber Ridge Redevelopment - - - (850,000) (850,000)
Transfer from Housing Fund- Site and Podium - - - 850,000 850,000
Total Site and Podium - - - - -
Revenue Over (Under) Expenditures 902,041 (82,000) 820,041 (176,600) 643,441
Beginning Fund Balance 2,060,145 2,078,748 2,078,748
Ending Fund Balance 2,962,186$ 2,898,789$ 2,722,189$
TOWN OF VAIL 2023 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
19 130
Ordinance No. 28, Series of 2023
ORDINANCE NO. 28
SERIES OF 2023
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING
FUND, VAIL MARKETING FUND, HEAVY EQUIPMENT FUND, DISPATCH SERVICES
FUND, RESIDENCES AT MAIN VAIL FUND, AND TIMBER RIDGE FUND OF THE 2023
BUDGET FOR THE TOWN OF VAIL, COLORADO; AND AUTHORIZING THE SAID
ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH DETAILS IN REGARD
THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2023 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
22, Series of 2022, adopting the 2023 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2023 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 1,671,368
Capital Projects Fund 663,000
Real Estate Transfer Tax Fund 299,943
Housing Fund 1,292,104
Vail Marketing Fund 12,022
Heavy Equipment Fund 478,902
Dispatch Services Fund 105,000
Residences at Main Vail Fund 350,000
Timber Ridge Enterprise Fund 975,600
Interfund Transfers (1,504,000)
Total $ 4,343,939
131
Ordinance No. 28, Series of 2023
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 5th day of December 2023, and a public hearing shall be held on this
Ordinance on the 19th day of December, 2023, at the regular meeting of the Town Council of the
Town of Vail, Colorado, in the Municipal Building of the town.
ATTEST:
_______________________________
Travis Coggin, Mayor
___________________________
Stephanie Bibbens, Town Clerk
132
Ordinance No. 28, Series of 2023
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this
19th day of December 2023.
____________________________
Travis Coggin, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
133
AGENDA ITEM NO. 2.6
Item Cover Page
DATE:December 19, 2023
TIME:15 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Mill Levy Update
SUGGESTED ACTION:Listen to presentation and provide feedback.
PRESENTER(S):Carlie Smith, Finance Director
STAFF RECOMMENDATION:Listen to presentation and provide feedback.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
121923 24 Mill Levy Discussion.pdf
134
TO: Vail Town Council
FROM: Finance Department
DATE: December 19, 2023
SUBJECT: 2024 Mill Levy Discussion
I. SUMMARY
During the 2023 election, Colorado voters rejected Proposition HH, a ballot measure that limited
an increase in property taxes to homeowners. In response, Governor Polis held a special
legislation session on November 20th. The result of this session was the passing of Senate Bill
23B-1. This bill reduces the residential assessment rate for 2023 from the previously reduced rate
of 6.765% (SB238) to 6.7%. Additionally, homeowners will be able to exempt $55,000 of their
home value from taxation. The bill also reduces the assessment rate for commercial properties
from 29% to 27.9% with an exemption of $30,000. To help offset the impacts of the assessment
rate reductions the act requires that the State Assessor to reimburse jurisdictions between 65%
to 100% of the reduction dependent on meeting certain metrics. The Town has been advised by
its legal council that it is assumed that an increase in assessed value of real property between
2022 and 2023 of 15% or more would disqualify a local government from reimbursement. Lastly,
the bill allows jurisdictions to decrease their mill in the form of a mill levy credit without later
needing to back to a ballot to increase back to its base mill. The town has a base mill levy of 4.69
mills which is one of the lowest mills within the County and State.
II. DISCUSSION
Given the change in legislation, the town has the option to increase, decrease, or maintain the
current mill levy of 4.69 mills. Staff has not received final assessment values from the county but
based on preliminary assessment calculations, staff estimates that the valuation will increase
between 30% and 35%, disqualifying the town from a state reimbursement as it applies to SB1.
Based on preliminary information from the county, the town will qualify for reimbursement under
SB238 a previous bill impacting 2024 property tax collections. The backfill from the state related
to this bill is estimated to be a $288K reimbursement. Included below are three proposed options
for certifying the mill levy for 2024 collections:
Option 1: Maintain the current Mill Levy of 4.69 (Current 2024 Budget Assumption)
The Town has a base mill levy of 4.69 mills. By keeping the 4.69 mills the town is estimated to
collect $7.5M in property taxes in 2024, a 30% or $1.7M increase from prior year. This will not
offset the revenue impacts from the reduction in the assessment rates in both commercial and
residential valuations which has an estimated impact of $407,095 for 2024 (including the SB238
backfill from the state). For a homeowner with a 30% increase in valuation on a previously valued
home of $1.0M this is an increase of $94.27 annually.
135
Town of Vail Page 2
Option 2: Increase Mill Levy to Offset Reductions in Assessment Rates:
During 2020, Vail voters passed a ballot initiative to “de-Gallagher” allowing the Town to increase
its mill levy to offset reductions in assessment rates as they are set by the state. Staff has been
advised by legal counsel that there is no current case law to increase a mill levy without a ballot
question first approved by voters and they are not confident it would hold up in court if challenged.
To fully offset the increases in assessment rates, the town would need to increase its mill levy to
5.083 which would result in estimated property tax collections of $8.1M, a 41% or $2.4M increase
in property taxes for 2024 compared to the prior year. For a homeowner with a 30% increase in
valuation on a previously valued $1.0M property, this is an increase of $122.27 annually.
Option 3: Decrease Mill Levy to Offset Increases in Property Valuations, in Addition to
State- Mandated Reductions in Assessment Rates:
The town also has the option to decrease property taxes with a temporary property tax credit.
With this option there is also concern that a tax credit could be challenged under TABOR. In the
summary chart below staff has included an example a 0.54 mills temporarily tax credit decreasing
the town’s mill to 4.143. This would result in annual property tax collections of $6.6M for 2024, an
increase of $864K or 15% from 2023 collections. For a homeowner with a 30% increase in
valuation on a previously valued property of $1.0M this is an increase of $43.58 annually.
Mill
Levy
Estimated
2024 Revenue
$ Change
from
2022
% Change
from 2022
$ Increase with
30% increase to
$1.0M property
annually
2022 Mill Levy 4.69
5,760,592
1. Maintain base Mill Levy 4.69
7,500,002
1,739,411 30% $94.27
2. Increase mill to offset increase
in assessment rates 5.083
8,129,097
2,368,505 41%
$122.27
3. Credit Mill back to Taxpayers 4.143
6,624,680
864,089 15%
$43.58
Staff has gathered preliminary information on what other jurisdictions are proposing within the
county. The majority of special districts are giving a tax credit with most municipalities maintaining
their current mill including the Town of Avon and the Town of Eagle. Eagle County is also
proposing to maintain their base mil levy. Two fire Districts within the county are proposing to
increase their mill.
III. STAFF RECOMMENDATION
Staff recommends maintaining the base mill levy, or “status quo”. While the overall property tax
revenue will increase by $1.7M for the town, it is less than what it would have been without the
state’s changes to assessment rates. The other two options (an increase or a credit) have not
been proven in a court of law and staff would advise not being one of the first municipalities to
take advantage of the newly-proposed alternatives until they are further vetted.
Staff is requesting direction from Council prior to the 2nd reading of the mill levy ordinance
scheduled for January 2nd.
136
AGENDA ITEM NO. 2.7
Item Cover Page
DATE:December 19, 2023
TIME:10 min.
SUBMITTED BY:Steph Johnson
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Strategic Planning Discussion
SUGGESTED ACTION:Council is requested to provide direction to the Town Manager on
moving forward with a contract with Managing Results.
PRESENTER(S):Russ Forrest, Town Manager
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council_initial_planning_meeting__121923.docx
Town of Vail Price Proposal_Town Strategic Plan_from Managing Results
LLC_Amended_12_13_2023.pdf
137
To:Vail Town Council
From:Russell Forrest, Town Manager
Date:December 19, 2023
Subject:Facilitation Service for Creating a Strategic Plan
_________________________________________________________________________________
1.PURPOSE AND INTRODUCTION
Council is requested to provide direction to the Town Manager on moving forward with a
contract with Managing Results for an amount not to exceed $49,200 to facilitate a strategic
plan for the Town of Vail as described in Attachment A.
2.WHY DO A STRATEGIC PLAN?
The purpose of a strategic plan is to identify the issues that are most important to Vail’s
residents and guest. Based the Council’s articulation of those critical issues, the Town can then
focus time and resources to addressing those issues in the next 1-5 years.
A strategic plan will be used to develop future budgets (including the 2025 budget), creating
departmental business plans, defining goals for Town personnel, and provide a framework for
accountability for the organization. Both dollars and human resources will be aligned and
targeted towards achieving the strategic results in this plan.
Also with a strategic plan, a metric (a means of showing progress on goals/results) can be
developed and communicated to the community and be used to ensure accountability for the
organization, departments, and individual employees. By creating a focus on addressing the
most important issues over a 1-5-year time frame, significant strategies can occur that have
measurable benefits for the community. While a strategic plan provides a level of discipline for
budgeting and management, short- term actions that support strategic initiatives can still occur
allowing the Town to be opportunistic even if a strategy is not specifically in this plan. In
addition, staff may propose different and/or amended strategies to achieve Council results as
implementation of this overall plan occurs. This Strategic Plan is intended to be a dynamic plan.
3.MANAGING RESULTS
Managing Results is a consulting company that has significant experience in developing action
oriented strategic plans for municipalities, counties, and other governmental entities around the
country. An excerpt from the company’s web site ( Managing Results, LLC ) includes:
138
Town of Vail Page 2
“Managing Results (MR) was founded in 1998 by Marv Weidner following more than 20
years of successful leadership in Iowa State government. The firm, now based in
Gunnison, Colorado boasts decades of strategic planning experience and has:
Assisted over 100 entities - all levels of governance – military, federal, state,
city, county, tourism and various tax supported not-for-profits,
Facilitated over 40 organization-wide strategic plans and strategic plan updates,
Developed Department Strategic Plans for over 1,800 departments and
agencies,
Provided Performance Budget design and implementation services to
departments and agencies that annually budget over $37 Billion connected to
customer results,
Facilitated customers’ alignment and integration of individual performance with
operational performance to successfully implement the organization’s Strategic
Plan and enhance morale, productivity and overall success.
Assisted our organizational customers in change management related to
implementing their Strategic Plans,
Assisted our customers in delivering the communications necessary to
implement these significant changes in their organization and tell their story of
impact.”
The typical strategic planning structure utilized by Managing Results includes the following
1)Priority Issues based on customer input.
2)Strategic Results which state what the customer experiences in addressing the
issue.
3)Strategies to achieve the results.
An example of this management framework that was provided by staff that was included in
December 12th packed included:
Priority Issue: A priority issue is a broad category where results and strategies are
organized under. Strategic Priorities reflect a significant broad issue and describes a
trend and why it is relevant to our residents. An example of a strategic priority could be:
“Affordable Housing: With prohibitive costs for both free market for sale
and rental homes both in Vail and in the Valley as a whole, Vail businesses,
town government, and local not for profits will not be able to find housing
for employees which will negatively impact our economy and community.
Strategic Result: An example of a result for housing could be:
By December 31, 2027, the Town will cause the creation of 1000
additional deed restricted homes over and above the number of
deed restricted home that existed in 2017.
Strategy:A strategy to achieve this Council result could be
for example:
139
Town of Vail Page 3
By September 1, 2023, complete the Residences at
Main Vail housing project which will provide 72
deed restricted units.
This form of strategic planning helps transparently connect Town actions to community
feedback on priorities. It also enables us to measure and even create a dashboard to show
progress so that the Town and staff are accountable to both the Council and the community in
achieving desired results. It should be noted that a strategic plan is not a master plan or
visioning process. Rather it builds upon the public feedback and engagement that has occurred
including Stewardship Vail, recent master planning work in West Vail and Civic Area, along with
community and guest survey work.
Attachment A includes a proposal from Managing Results. This scope of work would include
staff sharing public feedback, referenced above, with Managing Results and the notes from the
worksession on December 12th. As proposed, Managing Results would then be in Vail January
25, 26, and 29th to interview Council members one on one and conduct several targeted focus
groups. Then Managing Results would return to facilitate a two-day planning meeting the last
week of February (February 26th-March 1). Staff would like to quickly determine the best two-
day period Council would like to conduct this planning meeting. Initially staff would propose
February 27 and 28th. . Would those dates work for Council, if Council directs the manager to
execute a contract with Managing Results?
4.ACTION REQUESTED
Council is requested to provide direction to the Town Manager on moving forward with a
contract with Managing Results for an amount not to exceed $49,200 to facilitate a strategic
plan for the Town of Vail as described in Attachment A.
Attachment A: Proposed Scope of Work for Managing Results.
140
Town of Vail Page 4
PRIORITY VAIL TOWN COUNCIL GOALS FOR 2023
CATEG
ORY
GOALS NEXT STEPS WHO
Housin
g
The Town of Vail will acquire
1,000 additional resident
housing deed restrictions by
the year 2027 as compared
to 2017. By October 1, 2023:
1. Complete the
Residences at Main Vail.
2. Initiate the entitlement
process for the Timber
Ridge and West Middle
Creek housing
developments.
3. Acquire the East Vail
CDOT parcel and initiate
the design process.
4. Initiate the acquisition
process for one
additional parcel of land
to create a significant
regional housing
development.
5. Amend the commercial
linkage requirements and
adopt residential linkage
1. Residents moved into RMV on September 1st,
20223.
2. A development agreement has been
executed with Triumph development for 290+
units at Timber Ridge and this application are
working its way through the development review
process and we are on track for a May 1, 2024
construction start.
3. The Town received 10 proposals for creating
a housing project at West Middle Creek and at
the Councils direction, staff is negotiating a
contract with Corum Development.
4. The Town is under contract to purchase 3
CDOT parcels including the east Vail parcel,
land adjacent to West Middle Creek housing
site, and the Timber Ridge housing project.
5. TOV and other stakeholders have begun
working with the State Land Board on the Dowd
Junction property.
We are on track to exceeding this goal.
Housing
Director lead,
supported by
Town Manager
& Deputy
Manager,
Finance Dept,
Public Works,
Com Dev,
Econ Dev
Civic
Hub
and
Town
Hall
By November 1, 2023:
Determine a program,
budget, and critical path
to renovate Dobson Ice
Arena so that it will
continue to serve Vail for
another 40 to 50 years.
By no later than September
1 of 2024, (Modified by
council on July 18, 2003)
the town will Determine
whether to renovate or
relocate Town of Vail
offices and if relocated
determine best
location(s), a budget, and
a timeline for relocation
or renovation and
determine the preferred
community uses to be
Dobson: The Populus design team is on
schedule for completing a schematic design for
Dobson. Staff is working on a RFQ to solicit
development companies to partner on this
project.
Town Hall/Civic Center: The Town has picked
a consultant team to complete the scope of work
to achieve the second part of this goal. A
steering committee has also been chosen to
provide recommendations on this project to the
Council as this project moves forward. Contract
awarded to 4240/Design Workshop/EPS to
conduct spatial, floor planning, and economic
analysis on Civic Hub site, Municipal Complex,
and Public Works Site
Public Works
Director -
Dobson/ Town
Manager &
Com Dev
Director, Econ
Dev
141
Town of Vail Page 5
developed at the Civic
Hub. “
Excelle
nt
Custom
er
Service
By November 1, 2023:
Create a clear definition
for providing excellent
customer service to our
residents and guests for
town services and a
means of measuring to
what degree we are
providing excellent
customer service.
Identify and implement
metrics for objectively
measuring organizational
effectiveness and health
so that a baseline is
developed which can be
improved on in future
years.
The goal is to create clear standards for
customer service related to our residents,
guests, and internal customer service. This has
turned into a more complex project since goals
need to be accompanied with metrics. On
November 7th, staff will provide a framework for
achieving this goal. Full implementation of this
goal will occur in 2024. On November 7
th
Council reviewed high level goals for this project
and a framework for measuring those goals.
There was general acceptance of the proposed
next steps.
Town Manager
and
Leadership
Team
Land
Use
Regulat
ions
Support
Town
Goals
By November 1, 2023:
Review and analyze Title 12
Zoning, the Official Zoning
Map, Title 14 Development
Standards, and other
pertinent land use policy
language including the Town
of Vail Comprehensive Plan.
Bring forward
recommendations for
amendments to help foster
the creation of affordable
housing and improved
efficiency of the
development review
process.
Staff has completed an extensive set of
recommendations to align the zoning code and
administrative policy with the goal of creating
affordable housing and these recommendations
have been implemented or adopted by the Town
Council. Examples of implementation include
creating two affordable housing zone districts
that provide flexibility for future housing project
sand greater predictability by being more
prescriptive with standards (versus a
negotiation).
Community
Development
Director,
Public Works
Director, Fire
Chief
The following is an update on the 26 Council priority actions identified in 2022:
Vail Town Council Action Plan
PROJECT MILESTONE UPDATES POINT of
CONTACT
COMMUNITY
West Vail
Master Plan
Implementation
Phase 1, Housing: Implementation of recommendations in
Chapter 3, WVMP. Ordinance No. 19 adopted 10/07/23
May 2022 – October 2023.
Phase 2, Commercial (West Vail Center): Implementation
of recommendations in Chapter 2, WVMP. Overview and
proposed next steps, December 2023.
Phase 3, Transportation & Mobility: Implement
recommendations in Chapter 4, WVMP.
Matt Gennett,
Community
Development
Director
142
Town of Vail Page 6
Coordinate implementation timeline in context of town-
wide Transportation Master Plan.
Timber Ridge
Apartments
Redevelopment
Contract executed with Triumph Development to build
Timber Ridge II.
Aug. 1, 2023: Updated market study, design development,
and entitlement approval process to redevelop Timber
Ridge Village Apartments.
Final approvals are being obtained from the PEC and
DRB.
Spring 2024
Construction begins.
Feb. 1 – Apr. 1, 2025
New units expected to be completed and available for
phased occupancy.
George Ruther,
Director of
Housing
Ford Park
Master Plan
Amendments
Ford Park Master Plan Amendments. An update was provided
to Town Council on July 18. The plan has many elements
with potential for implementation over several years,
dependent upon funding and prioritization.
Todd
Oppenheimer,
Capital Projects
Manager
Short Term
Rental Policy
Amendments
Jan. 1, 2023
Effective implementation date of Ordinance No. 11, Series of
2022.
Feb. 28, 2023
STR license renewal deadline.
Carlie Smith,
Finance Director
Early Childhood
Initiatives
Funding in 2023 ($250,000) for Council supported areas
including:
Community Tuition Assistance - ongoing grants for
incomes below 450% of federal poverty
Workforce Retention – grants to 2 programs for 2023
Expansion and Sustainability of ECE programs
– infant subsidy and facility/lease support
– pursuing expansion opportunities via in-home and/or
new spaces
Capital support – facility maintenance support ongoing &
future capital support TBD
Krista Miller,
Human
Resources
Director
Permanent
Location for
Children’s
Garden of
Learning
Lease at temporary location expires 2026 or earlier pending
180 days’ notice. Staff are working to identify potential sites.
Matt Gennett,
Community
Development
Director
Kathleen
Halloran, Deputy
Town Manager
Wildland Urban
Interface Code
Amendments
May 2023
Town Council update on 2022 Fire Free Five grant
program.
May-October 2023
Implement 2023 Fire Free Five grant program.
Spring 2024 Fire Free Five code adoption consideration.
Mark Novak, Fire
Chief
ENVI
RON USFS Booth
Creek Fuels
July 2023 USFS Record of Decision issued.
Winter 2023/2024
Identify costs and funding sources. Cultural clearance.
Mark Novak, Fire
Chief
143
Town of Vail Page 7
Reduction
Project
2024-2030
Implementation - timeline is variable due to external
factors.
Identify
Alternative Fuel
Solutions
2022 - First boiler replacement operational. Collecting data on
usage. Town is under contract with the Grey Edge Group, to
study feasibility of a networked geothermal system for
decarbonizing the snowmelt system. Experts toured Vail
infrastructure on May 8th.
Kristen Bertuglia,
Enviro mental
Sustainability
Director
Sustainable
Strategic Plan
Jan. – Dec. 2023 Kristen Bertuglia,
Environmental
Sustainabilty
Director
Wildlife
Crossing at
Dowd Junction
Feasibility and design RFP in 2023 to identify additional
crossing opportunities in addition to Dowd.
Kristen Bertuglia,
Environmental
Sustainability
Director
Global
Friendship |
Peer Resort
Exchange
Programming
Staff to present a Global Friendship and Peer Resort
proposed plan to town council in Q1, including existing
relationships and exploring future visits to share best
practices and learn from leading destinations. 2024
Mia Vlaar,
Economic
Development
Director.
Kristen Bertuglia,
Environmental
Sustainability
Director
Cultural
Heritage
Preservation &
Programs
2023 Budget is $25,000.
March 21, 2023 – Resolution No 4 passed for the Naming
or Commemoration of town-owned properties. Town’s
website has been updated to include an online application.
Partner on Trailblazer Award process.
Continued work in 2023 - Summervail Archives (on hold
for now, need to reconnect with their team) ; Vail Valley
Voices (ongoing project with many more oral histories still
to be captured) ; Library’s 40th Anniversary (celebration
was first announced in March ; historic display on
Hauserman table through the summer, Galleria display
exhibit opened in August; July 4th Book ‘n Bake Sales
(Theme is “This Library is Your Library – 40 Years
Strong”) ; Eagle County celebrates 140 years (Library
hosted the traveling photography exhibit in April) ; CHC
website has been further updated to include cultural
initiatives from other departments ; CHC committee meets
bimonthly.
Lori A. Barnes,
Director of Library
Services
Open Lands
Plan
2022-2028 - Biodiversity study to kick off in late summer
2022. Field work begins June 15
Kristen Bertuglia,
Environmental
Sustainability
Director
Building Code
Regs & Climate
Action Plan
Implementation
May 2022 Phase 1 complete – Adoption of 2021 ICC Codes
with additions for solar and EV readiness 2023.
Phase 2 – Roadmap to Zero, incentives to include outdoor
energy uses/snowmelt offset program. Solar RFP responses
received, contract to be completed June 20.
Matt Gennett,
Community
Development
Director
144
Town of Vail Page 8
ECONOMY
2. Dobson and
Civic Area Plan
Implementation
Dobson Ice Arena – By November 1st, 2023, determine cost
for Dobson; by November 2024 determine location for Town
Hall services. Dobson:Architect/design firm and owner’s rep
presented conceptual designs for Dobson Ice Arena
renovations during a Joint meeting with VRD and Town
Council on July 18. Conceptual designs were adjusted based
on feedback. Town Council presentation on August 1
st
responding to seating capacity questions and asking to
continue moving forward with the recommended design and
funding plan. August 15th contract for schematic design
awarded to Populous team and moving forward with the $55M
option.
Civic Area – Contract awarded to 4240/Design
Workshop/EPS to conduct spatial, floor planning, and
economic analysis on Civic Hub site, Municipal Complex, and
Public Works Site.
Matt Gennett,
Community
Development
Director
Greg Hall, Public
Works Director
4. Zoning
Review
Propose changes to zoning regulations to enhance or
encourage workforce housing: Ordinance No. 17 approved on
09/19/23 which allows development on steep slopes in H
district. First reading of Ordinance Nos. 24 & 25 on 11/07/23
to make certain strategic amendments to the H district and
allow higher retaining wall heights for housing development in
the proposed H and H2 zone districts.
Matt Gennett,
Community
Development
Director
Special Events
Funding Model
Alternatives
Initiative
As part of the reimagining and restructure of the economic
development department as a destination marketing
organization (DMO), special events strategy and funding will
be explored in Q2. Carl Ribaudo is providing consulting
services to address the town’s reorganization into a
Destination Marketing Organization including marketing,
special events, welcome centers, and business development.
Mia Vlaar,
Economic
Development
Director
Vail’s
Stewardship
Roadmap
Adoption of plan by resolution by Vail Town Council occurred
in August, 2023 and initial implementation was built into
deaprtmetn budgets. An RFP has been published to engage a
destination stewardship consultant to support the
implementation of the plan and community adoption in 2024.i
Mia Vlaar,
Economic
Development
Director
Next Steps for
TIF Funding
Estimated funds available between 2022 and 2030 total
approximately $45 million. Timeline: 3 - 5 years
Current plan is to use remaining $45M toward the $55M
Dobson Ice Arena renovations.
Kathleen
Halloran, Deputy
Town Manager
Economic
Development
Strategic Plan
Update
Following the reimagining and restructuring of the department
as a destination marketing organization (DMO), the economic
development strategic plan will be wrapped into the overall
new TOV Strategic Plan set for development in 2024.
Mia Vlaar,
Economic
Development
Director
EXPERIENCE 3. Excellent
Customer
Service
By November 1, 2023, achieve the following:
Create a clear definitions of excellent customer service to
our residents and guests and a means of measuring to
what degree we are providing excellent customer service.
Identify and implement a metric for objectively measuring
organizational effectiveness and health so that a baseline
is developed which can be improved on in future years.
Kathleen
Halloran, Deputy
Town Manager
145
Town of Vail Page 9
Presentation to Town Council November 7 of a high-level
summary for implementation of Excellent Customer Service
Plan. November 7 also includes a presentation by RRC &
Associates with the summary results of post-visit guest
surveys from Winter ‘22/’23 and Summer ‘23.
Go Vail 2045 –
Vail Mobility &
Transportation
Master Plan
July 2022 – May 2024.
Completed existing conditions public outreach/analysis and
Noise Study update. Team is in the process of drafting initial
recommendations which will be presented to the public and
Council this summer for initial comment and feedback.
Presentations made to Town Council August 1, August 15;
Next round of presentations coming in November.
Tom Kassmel,
Town Engineer
Public Works
Shops
Expansion and
Access
Improvements
March 2021 – June 2022. - Access Improvements: Engaged
design team to provide a scope to provide additional steps to
provide access to the upper level of the public works shop
building.
Greg Hall, Public
Works Director
E-Vail Courier
Implementation
Oct. 1, 2022 - Full implementation began. Council was
updated on May 16th on the success of the program and
lessons learned. Town Council passed an ordinance in
October for an expansion of the program to include large
couriers such as FedEx/UPS. The town is currently fighting a
request for a Temporary Restraining Order by these two
carriers.
Ryan Kenney,
Police
Commander
Regional
Transportation
Ballot measure passed in Nov. 2022. Town Council member
Barry Davis is serving as the town’s representative on the
RTA board. This first year will be spent establishing the new
RTA. Updated Town Council on August 1st
Public Parking
Initiatives
New parking rates and passes were implemented at the start
of the 2022/23 winter season. On April 18, Town Council
approved recommendations by the Parking Task Force to
implement changes to summer parking overnight rates and
event parking rates at Ford Park. Parking Task force met July
21 to continue discussions for the upcoming winter parking
program. Town Council approved the winter parking plan on
August 15th. Parking Task Force set to meet in the coming
month to recap the summer parking program and learnings
from new initiatives (carpool, etc)
Greg Hall, Public
Works Director
Guest
Experience
Initiatives
PrimaVail and PrimaService programming will continue
through winter season
Mia Vlaar,
Economic
Development
Director
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1
Strategic Planning Proposal for the Town of Vail, CO:
Managing Results, LLC
Town Strategic Plan Process
MR recommends the following steps to create a Strategic Plan for the Town of Vail.
A. Setting Direction
Review Documents and Materials to Identify Issues and Trends that will Impact the
Residents and the Town Government
A senior MR Consultant will gather information and review materials and documents to gain
a sense of the Issues that are important and a history of the accomplishments and values
that have governed the Town of Vail. Documents will include but are not limited to the
current and past Strategic Plans, Comprehensive Plan, Capital Facility Plan, financial
projections, current and recent budgets, tables of organization, performance reports, Town
Council actions, policies and statements, press and media articles, public surveys, employee
surveys, demographic information, economic development plans and projections, land use
plans, audits, and other reports on topics such as education, health, environment,
recreation, arts and culture, tourism, etc.
One-on-One Interviews with the Mayor, Council and Town Manager
MR Senior Consultants will interview the Mayor, Council and the Town Manager. These
individual interviews will take place onsite, include an orientation/overview of the process
and will illuminate and document the perspectives of Leadership, which will then guide the
planning process. These one-on-one interviews will focus on two primary questions:
1. What are the most important Issues facing the residents of Vail and the Town
government over the next 2-5 years?
2. What results do you want to be able to say have been accomplished 2-5 years from
now?
Senior MR consultants will compile the information from the interviews and identify the
common Issues, Trends and desired results identified by the Mayor, Council Members and
the Town Manager.
Facilitated Focus Group Sessions
A senior MR Consultant will facilitate (1) Focus Group Session with Department Directors
and (2) Sessions with Key Staff. These Focus Group Sessions will illuminate and document
the perspectives of these important stakeholders, which will then inform the planning
process. These facilitated focus group sessions will focus on the primary question:
1. What are the most important Issues facing the residents of Vail and the Town
government over the next 2-5 years?
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2
B. Focusing Efforts
Town Council Facilitated Strategic Planning Retreat
In a 2 day Strategic Planning Retreat, MR’s two most senior consultants will facilitate the
Mayor, Council, Town Manager and Department Directors to develop the Vail Strategic Plan
through the following steps:
• Orientation and overview of the planning process and desired results.
• MR will summarize the Issues and Trends identified in the Document Review, Interviews
and Focus Group Sessions, etc. that will have a major impact on the residents of Vail and
the Town government over the next 2-5 years. The Planning team will review and assess
the internal and external environment.
• The Planning Team will identify 3-5 Strategic Priorities that will emerge from the Issues
identified. These are broad categories of focus within which measurable Strategic Goals
will be established.
• The Planning Team will identify Measurable, Customer-focused Strategic Goals
for/within each Priority. The Strategic Goals and objectives are time specific,
measurable, observable customer results.
• The Planning Team will develop or update the Town’s Mission Statement so that it
speaks to the Town’s purpose, its customers and how the accomplishment of the
Town’s Strategic Goals will impact Vail community.
MR facilitates the development of strategic plans in a way that is built on consensus, which
means that no votes are taken. The Strategic Priorities provide ample room for individual
Councilmember’s desired results to be included, built on consensus of the Board.
C. Implementation Planning
Implementation Plan Work Sessions
A Strategic Plan is only as good as its execution. For this reason, MR recommends that the
Town of Vail develop an aligned Implementation Plan (Action Plan) that will serve as a
roadmap for achieving each Strategic Goal included in the Strategic Plan and will assist the
Town in telling its story in terms of impact and results. MR recommends that the Town
develop the Implementation Plan following the completion of the Town Strategic Plan and
before the start of the budget process in 2024. This timeline will make it possible to align
the Strategic Plan with the annual budget cycle and with those Strategies, Action Items
and/or Milestones included in the Implementation Plan that will need to be resourced (over
the next several years) in order to move the Strategic Plan goals forward.
After the conclusion of the Strategic Planning Retreat (and at a date to be determined by the
Town and MR) two senior MR consultants, (the same two consultants who facilitated the
Strategic Planning Retreat), will return for a multi-day facilitated work session with the
department leaders from the Town of Vail. Prior to the work sessions, MR will work with
Town Leadership to identify the departments which will contribute to each of the Strategic
148
3
Goals. In some cases, a Strategic Goal will require the focus of one operational department.
In many cases, however, a Strategic Goal will require multi-department efforts and
collaboration to ensure success.
The purpose of these sessions is to foster a sense of cohesion around the direction provided
by the Town Strategic Plan by ensuring the strongest alignment between the Town Strategic
Plan and those departments whose operations will directly influence its implementation.
The following are the expected results:
• Departments collaboratively develop Strategies, Action Items, Milestones, Performance
Measures and identify Required Resources for each Strategic Goal included in the Town
Strategic Plan.
• Produce an Implementation Plan that includes all of the Strategies, Action Items,
Milestones, Performance Measures and Required Resources for implementing the Town
Strategic Plan.
149
4
Price Proposal:
Town Strategic Plan and aligned Implementation Plan
Town Strategic Plan Steps Time/Days Labor
• Review Town Documents and Materials
o Prior Strategic Plans, Master Plans, Capital Facility Plan,
financial projections, current and recent budgets, tables of
organization, performance reports, Town Council actions,
policies and statements, press and media articles, etc.
½ $1,200
• Town Council & Manager Interviews
o (7) Town Council Interviews
o (1) Town Manager Interview
o Compilation of all Interview Notes/Input
3 $7,200
• Dept Directors & Staff Focus Groups
o (1) Focus Group with Department Directors
o (2) Focus Groups with Select Staff
1.5 $3,600
• Town Council Strategic Planning Retreat
o (1) day of Offsite Preparation
o (2) days Onsite with Two Consultants
5 $12,000
• Implementation Planning Roadmap
o Implementation Plan for each Town Goal so progress can
be managed and communicated, and Town goals can be
resourced as needed over time.
6 $14,400
Labor Subtotal 16 days $38,400
Summary Pricing Table for Town Strategic Plan $
TOTAL LABOR $38,400
TOTAL ESTIMATED TRAVEL
• 1 Trip for Stakeholder Engagement (Marv Weidner)
• 2 Trips for Strategic Planning Retreat (Marv Weidner and Jeremy Stephens)
• 1 Trip for Implementation Plan (Marv Weidner)
$10,800 or less
TOTAL NOT-TO-EXCEED PRICE $49,200
*Note: Travel costs are estimated using present market prices and the per diem lodging and food rates as set by the
U.S. General Services Administration. Only actual travel costs will be submitted for reimbursement. In addition, MR
will work with the Town to realize travel savings when and where possible throughout the entirety of the project.
150
AGENDA ITEM NO. 3.1
Item Cover Page
DATE:December 19, 2023
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB / PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 12-6-23.pdf
PEC Results 12-11-23.pdf
151
Present:Kathryn Middleton
Rys Olsen
Herbert Roth
Kit Austin
Erin Iba
1.Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive a
confirmation email containing information about joining this webinar.
2.Call to Order
3.Main Agenda
Final review of new construction (duplex)
Address/ Legal Description: 2417 Chamonix Lane 7, 8, 9/Lot 20, Block A, Vail Das Schone Filing 1
Planner: Jonathan Spence
Applicant Name: John Bergey, represented by John G Martin Architect
3.1 DRB23-0387 - Bergey Residence
Conceptual review of an exterior redesign
Address/ Legal Description: 1785 Sunburst Drive/Area A & B, Sunburst at Vail
Planner: Jonathan Spence
Applicant Name: Olson Family 2012 Trust, represented by 159 Design
3.2 DRB23-0420 - Olson Residence
Conceptual only. No action taken.
Conceptual review of new construction (duplex)
Address/ Legal Description: 154 Beaver Dam Road/Lot 27, Block 7, Vail Village Filing 1
Planner: Greg Roy
Applicant Name: Kenneth & Judy Robins, represented by Berglund Architects
3.3 DRB23-0398 - Robins Residence
Conceptual only. No action taken
Design Review Board Minutes
Wednesday, December 6, 2023
2:00 PM
Vail Town Council Chambers
DRB23-0387 Bergey, Plan Set.pdf
DRB23-0387 Bergey, Existing Photos.pdf
Kathryn Middleton made a motion to Approve with the findings the application meets 14-10-3 & 14-10-5;
Herbert Roth seconded the motion Passed (5 - 0).
DRB23-0420 Photos.pdf
DRB23-0420 Plan Set.pdf
DRB23-0398 Plans.pdf
DRB23-0398 Renderings.pdf
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Design Review Board Meeting Minutes of December 6, 2023 152
Conceptual review of exterior finishes
Address/ Legal Description: 1281 North Frontage Road West/Lot 1, Timber Ridge Subdivision
Planner: Greg Roy
Applicant Name: Town of Vail, represented by George Ruther
3.4 DRB23-0431 - Timber Ridge
Conceptual only. No action taken.
4.Staff Approvals
Final review of a change to approved plans (sign)
Address/ Legal Description: 1783 North Frontage Road West/Lot 1, WB Vail Subdivision
4.1 DRB22-0199.001 - Marriott Residence Inn
Planner: Jonathan Spence
Applicant Name: Vail Hospitality Group, represented by Eclipse Sign
Final review of a change to approved plans (reduction in square footage)
4.2 DRB22-0451.002 - Zimmermann Residence
Address/ Legal Description: 2665 Larkspur Lane/Lot 7, Block 2, Vail Intermountain Development
Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Deborah Zimmermann, represented by NDG Architecture
Final review of a change to approved plans (stucco)
Address/ Legal Description: 5109 Black Bear Lane/Lot 2, Block 2, Gore Creek Subdivision
4.3 DRB23-0105.001 - Hollis Residence
Planner: Jonathan Spence
Applicant Name: Hollis Family, represented by Pierce Austin Architects
Final review of an exterior alteration (deck)
Address/ Legal Description: 5133 Black Bear Lane/Lot 14, Block 2, Gore Creek Subdivision
4.4 DRB23-0358 - Kudner Residence
Planner: Greg Roy
Applicant Name: Jacqueline Kudner, represented by KH Webb
Final review of an exterior alteration (pool fence)
Address/ Legal Description: 2211 North Frontage Road West/Lot 1, Highline Sub
4.5 DRB23-0373 - Highline Hotel
Planner: Greg Roy
Applicant Name: Highline Hotel, represented by Pierce Austin Architects
Final review of an exterior alteration (door/windows)
Address/ Legal Description: 1518 Buffehr Creek Road C28/Parcel A, Lion's Ridge Subdivision Filing 2
4.6 DRB23-0376 - Chateau Bordeaux LLC
Planner: Heather Knight
Applicant Name: Chateau Bordeaux, represented by Lifetime Windows and Siding
DRB23-0431 Plans.pdf
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Design Review Board Meeting Minutes of December 6, 2023 153
Final review of an addition (deed restriction removal)
Address/ Legal Description: 1779 Sierra Trail/Lot 18, Vail Village West Filing 1
4.7 DRB23-0378 - Rodriguez Residence
Planner: Heather Knight
Applicant Name: Luis Rodriguez
Final review of an exterior alteration (mini split)
Address/ Legal Description: 680 Lionshead Place 109/Lot 3, Vail Lionshead Filing 3
4.8 DRB23-0385 - Newbill Residence
Planner: Heather Knight
Applicant Name: James Newbill, represented by Climate Control Company
Final review of a sign application
Address/ Legal Description: 278 Hanson Ranch Road 105/Lot A - C, Block 2, Vail Village Filing 1
4.9 DRB23-0386 - First Chair
Planner: Heather Knight
Applicant Name: First Chair, represented by Drew Riley
Final review of an addition
4.10 DRB23-0391 - Peterson Residence
Address/ Legal Description: 2972 Bellflower Drive/Lot 14, Block 6, Vail Intermountain Development
Subdivision
Planner: Jamie Leaman-Miller
Applicant Name: Ralph & Joyce Peterson and William & Kelly Garehimes, represented by Allen-Guerra
Architecture
Final review of an exterior alteration (HVAC)
Address/ Legal Description: 20 Vail Road/Lot 1, Sonnenalp Subdivision
4.11 DRB23-0405 - Sonnenalp
Planner: Heather Knight
Applicant Name: Sonnenalp Properties, represented by Hawks Air Service
Final review of an exterior alteration (EV chargers)
Address/ Legal Description: 1309 Elkhorn Drive/Unplatted - TOV Public Work Offices
4.12 DRB23-0410 - Town of Vail
Planner: Greg Roy
Applicant Name: Town of Vail, represented by Cameron Millard
Final review of a sign application
Address/ Legal Description: 531 East Lionshead Circle/Lot 3, Block 1, Vail Lionshead Filing 1
4.13 DRB23-0411 - Charlie's T-Shirts
Planner: Heather Knight
Applicant Name: Charlie's T-Shirts, represented by Loan Nguyen
Final review of a sign application
Address/ Legal Description: 16 Vail Road/Lot M & O, Block 5D, Vail Village Filing 1
4.14 DRB23-0412 - The Sebastian
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Design Review Board Meeting Minutes of December 6, 2023 154
Planner: Jamie Leaman-Miller
Applicant Name: The Sebastian, represented by Art Form Signs & Lighting
Final review of a tree removal
Address/ Legal Description: 131 West Meadow Drive/Lot D1, Vail Village Filing 2
4.15 DRB23-0413 - Scorpio Condos
Planner: Heather Knight
Applicant Name: Scorpio Condominiums, represented by Old Growth Tree Service
Final review of a tree removal
Address/ Legal Description: 122 East Meadow Drive/Lot K, Block 5E, Vail Village Filing 1
4.16 DRB23-0414 Village Center Vail
Planner: Heather Knight
Applicant Name: Village Center Vail, represented by Old Growth Tree Service
Final review of an exterior alteration (garage door)
4.17 DRB23-0417 - King Residence
Address/ Legal Description: 4595 Bighorn Road A-West/Lot 3 - 5, Block 1, Bighorn Subdivision 3rd
Addition
Planner: Heather Knight
Applicant Name: Vail Chalet 4595 LLC, represented by Matthew King
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 3150 Booth Falls Court West/Lot 4, Block 2, Vail Village Filing 12
4.18 DRB23-0419 - Scott Residence
Planner: Heather Knight
Applicant Name: Alan Scott, represented by Pure Design Studio
Final review of an exterior alteration (HVAC)
Address/ Legal Description: 715 West Lionshead Circle/West Day Subdivision
4.19 DRB23-0422 - The Hythe
Planner: Jamie Leaman-Miller
Applicant Name: The Hythe, represented by Eagle Mountain Plumbing & HVAC
Final review of an exterior alteration (windows)
Address/ Legal Description: 4061 Bighorn Road 12K/Pitkin Creek Park Phase III
4.20 DRB23-0423 - Balsom Residence
Planner: Heather Knight
Applicant Name: Jordan Balsom, represented by Lifetime Windows and Siding
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 1780 Sierra Trail/Lot 24, Vail Village West Filing 1
4.21 DRB23-0424 - Schmidt Residence
Planner: Jonathan Spence
Applicant Name: Austin & Jessica Schmidt
4.22 DRB23-0427 - Hulser Residence
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Design Review Board Meeting Minutes of December 6, 2023 155
Final review of an exterior alteration (window)
Address/ Legal Description: 380 East Lionshead Circle 380/Lot 7, Block 1, Vail Lionshead Filing 1
Planner: Jonathan Spence
Applicant Name: Frederick Hulser, represented by TAB Associates
Final review of an exterior alteration (garage door)
4.23 DRB23-0430 - Morken Residence
Address/ Legal Description: 4595 Bighorn Road A-East/Lot 3 - 5, Block 1, Bighorn Subdivision 3rd
Addition
Planner: Heather Knight
Applicant Name: Jonathan & Vicki Morken, represented by Matthew King
5.Staff Denials
6.Adjournment
Kathryn Middleton made a motion to Adjourn ; Herbert Roth seconded the motion Passed (5 - 0).
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Design Review Board Meeting Minutes of December 6, 2023 156
Present:Bill Jensen
Robyn Smith
Brad Hagedorn
Scott McBride
John Rediker
Henry Pratt
Bobby Lipnick
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Swearing In New Members
Stephanie Bibbens, Town Clerk, performs the swearing in of Scott McBride.
4.Election of Officers
Jensen nominates Pratt as vice chairman, Lipnick seconds. Vote passes 7-0.
Hagedorn nominates Smith for Open Space Board of Trustees, Lipnick seconds. Vote passes 7-
0.
5.Main Agenda
Planner: Jamie Leaman-Miller
Applicant Name: Vail 244 Wall St LLC, represented by Designhaus Architecture
5.1
A request for a review of a Minor Exterior Alteration, pursuant to Section 12-7B-7 Exterior
Alterations or Modifications, Vail Town Code, to allow for the expansion of a second-floor
residence and exterior revisions to ground floor units, located at 244 Wall Street, Lot A &
C, Block 5C, Vail Village Filing 1, and setting forth details in regard thereto. (PEC23-0027)
Planner Leaman-Miller gives a presentation on the application. He goes over the location of the site and
the reason for the application and walks the Commission through the plans.
Rediker asks a clarifying question on the deck on the south side.
Leaman-Miller answers that there are existing decks in the area and are proposed to be connected.
Leaman-Miller continues with the presentation and explains how the application meets the development
standards and review criteria. Staff is recommending approval with conditions.
Planning and Environmental Commission Minutes
Monday, December 11, 2023
1:00 PM
Vail Town Council Chambers
PEC23-0027 Staff Memo .pdf
A. Vicinity Map.pdf
B. Applicant Narrative & Documents.pdf
C. PEC23-0027 Plans.pdf
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Planning and Environmental Commission Meeting Minutes of December 11, 2023 157
A request for the review of a Prescribed Regulation Amendment pursuant to Section 12-3-
7 Amendment, Vail Town Code, to amend Section 12-6I Housing (H) District, to change the
development review process and standards, and amend Chapter 12-6 Residential District,
to add Housing 2 (H-2) District. To also amend Section 14-6-7 Retaining Walls and 14-10-9
Fences, Hedges, Walls and Screening to increase the maximum height of retaining walls
within the Housing zone districts (PEC23-0026)
Smith ask if the 250 ordinance is 12-5-5 or 12-15-5?
Leaman-Miller answers 12-15-5.
Hagedorn asks if this qualifies under the 250 ordinance.
Leaman-Miller confirms it does meet the requirements.
No further questions for staff.
Osman Nalbantoglu (owner of the unit) introduces himself. He goes over his history in town and his
intentions to move into the unit full-time when the remodel is completed.
Peter Stuhlreyer on behalf of DesignHaus describes the application and how the project is primarily
interior but has exterior implications. He walks through some of the plans and explains the proposed
changes. A balcony was enclosed to capture interior living space. This represents an enclosed area that
requires the PEC application.
Hagedorn asks if there is a new encroachment agreement in place yet for the West side of the balcony.
Stuhlreyer says it is in works and fundamentally agreed upon but not completed as of yet.
Rediker asks for public comment.
Jeff Babb, Senior Director of Operations of Vail Resorts, answers the question from Hagedorn that the
easement encroachment in the works. He also represents the HOA and are in favor and approving of the
application.
Peter Knobel, owner of the commercial space below, gives comment. He is fully in favor of the project.
Owner has been very open and agreeable to feedback.
No further comment in the room and no hands raised online for comment.
Rediker reviewed the criteria for the enclosure and believes it meets the design guidelines as set out in
the Urban Design Guidelines. Agrees with staff analysis that the criteria are met.
Smith confirms and agrees with the statements.
Commissioner comments closed.
Bobby Lipnick made a motion to Approve with the conditions and findings on page 7 of the staff
memorandum; Robyn Smith seconded the motion Passed (7 - 0).
5.2
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Planning and Environmental Commission Meeting Minutes of December 11, 2023 158
Planner: Greg Roy
Applicant Name: Town of Vail and Vail Local Housing Authority, represented by Dominic Mauriello of
Mauriello Planning Group
Planner Roy gives a brief introduction.
Rediker asks about the process. Hagedorn asks about the reservations at the council meetings. Roy
walks through some of the results of the Council meeting.
Dominic Mauriello with Mauriello Planning Group gives a presentation. He touches on existing goals and
policies, proposed amendments to the housing district, goals for updating the Housing (H) zone district,
and changes from the previous recommendation.
Lipnick asks about changes to conditional uses.
Mauriello says accessory uses must be accessory to a housing project, whereas conditional uses must
be approved by the PEC.
Mauriello continues with the proposed changes to the Housing district.
Jensen says he still has concerns about the setbacks.
Mauriello says the setbacks are the same as what was previously recommended.
Jensen asks about the 1.05 number for parking ratio.
Mauriello says that was based on a 5% increase on parking standard. People were somewhat
comfortable with the 1:1 ratio, this is intended to provide an extra appropriate amount of flexibility but not
burden the project with too much parking.
Rediker asks some clarifications about the redline version.
Roy talks about the evolution of the mobility section as existing and proposed.
Hagedorn asks if these are minor changes to take another chance with the new council.
Mauriello says there are some changes. We could also appease some of the concerns from the PEC.
The proposed projects right now comply with what is proposed in the H district.
Pratt asks about the Middle Creek site.
Roy says he will have more information during the update portion of the meeting, but that project is
moving forward.
Jensen says going from 75 to 65% helps him a lot in regard to the scale.
Smith clarifies that accessory uses will be reviewed by staff.
McBride asks about the justification for the changes to the setbacks from existing.
Mauriello says there have been a lot of variance requests with previous proposals for side setbacks, they
also want to give as much potential space on a site.
Roy says the setbacks are from the perimeter of the district, not the lot.
PEC23-0026 Memo 12-11-23.pdf
Attachment A. Proposed Code Language 12-7-23.pdf
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Planning and Environmental Commission Meeting Minutes of December 11, 2023 159
Rediker asks for public comment. There is none.
Rediker asks for commissioner comment.
Smith supports this proposal as in the past. The minor changes from last time are acceptable. The
problem we’re solving is this environment of contention with undefined standards in the Housing district.
When you get noticed for a Housing district next to you currently you don’t know what the standards are,
it creates stress for the developer and the community. We need defined standards, so we know what
we’re talking about at the zoning level. The standards meet the criteria and concurs with the findings.
Lipnick supports for multiple reasons. We’re defining standards for the district; they are not ambiguous
as previously found. We’re promoting private sector investment to create deed-restricted homes. We’re
breaking down barriers to development – unknowns, timing, predictability. It develops a streamlined,
predictable review process.
Pratt agrees that we need to set some of the entitlement standards. Having gone through a process he
didn’t find it all that difficult, which has been the case for most. However, when you start to push the
envelope, it is the right of the town to review. Some of the standards he has no problem with, but is
steadfastly against 82.5’ in height and 70’ for flat roofs. Should be closer to HDMF as a use by right. 15’
for retaining walls is tall, would be more comfortable with 8’ and review when you go higher. 1 space per
unit is not appropriate parking for 6-bedroom units.
Jensen is in support and values the decrease in site coverage to 65%. His sense is the economics are
still not favorable and the Town will continue to be some kind of partner. At what point do we say that
deed-restricted Housing in this partnership is for employees that work in the Town of Vail, maybe
something for Council to look at.
Hagedorn reiterates support from previous consideration. Agrees with defined standards, without that
you have a more onerous path, this reduces ambiguity. There is not a guaranteed outcome and it
changes dependent upon who is sitting on the board. Anything is helpful that shifts the economics, even
on the margins. Understands the concerns on height, but this is density where we want density. There is
extremely limited H zoned property in the Town of Vail. Any future parcels to be rezoned must come to
the PEC to see if it is suitable. Supports H2 zone district, housing-lite district depending on
circumstances.
McBride sees it as a mixed bag but likes the certainty it provides. Appreciates decrease in site coverage
from previous proposal. Not as sold on ratio for parking, units with more bedrooms can be problematic
with that. Would like to understand more of the reasoning for the 1.05:1 parking ratio. He references
some of the proposed projects underway, appreciates where this proposal promotes private sector to
invest in deed-restricted homes.
Rediker supports more definitive standards; they provide more certainty and are more in line with other
zone districts. Rediker has three concerns still: use by right building height of 82.5’ and 70’; we don’t
know where the H district may be rezoned in the future. There might be more flexibility in where we can
rezone for housing if the height was brought down, there should be some PEC oversight. Would like to
see building height lowered, a variance could be requested for additional height. Appreciates the site
coverage changes, supports 65% site coverage. Start with a more appropriate setback which is 20’, then
someone could seek a variance from there for more. The 1.05 parking ratio is too low – the mobility plan
doesn’t adequately address parking concerns. Triumph management stated that they were having a
difficult time managing parking at Residences at Main Vail with a similar ratio. Generally, criteria #1 is
met. Because of parking, setbacks, height concerns, Criteria 2 and 4 are not being met.
Mauriello states there is still rezoning process – it’s during that process the PEC will determine if the
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Planning and Environmental Commission Meeting Minutes of December 11, 2023 160
district is appropriate at that time. Most of the previously approved projects have been approved at 1:1
ratio, this has been recurring and approved, let’s add a little bit more to deal with guest parking etc.He
talks about the market forces in relation to parking, influences who will live there.
Rediker asks where else are we reasonably looking where H or H2 could be applied. If you lock in the
use by right at 82.5’ you’re going to get a lot of opposition.
Mauriello says time will tell. There could be future amendments or having a third option.
Pratt asks if a development plan is required for rezoning. Roy says no.
Mauriello say no but you will have a sense of what it could be as far as the zoning standards. The PEC
will still review these as rezoning applications come in.
Jensen asks about theoretical rezoning scenarios. Roy discusses the height difference between H1 and
H2.
Hagedorn says H2 is a more palatable option in some cases, if the height is not enough there a variance
could be requested as well.
Smith asks about council and the variance process. Wonders if we’re relying on the variance process for
approval of everything coming through the housing process. Asks about the difference between H2 and
HDMF.
Pratt talks about the deed-restrictions in the H district.
Mauriello says there may have been a misunderstanding of the rezoning process and what the DRB can
do.
Rediker walks through the criteria for a variance. Concerned about parking and setbacks, also height to
a lesser extent.
Smith and Redeker discuss height considerations and scenarios.
Pratt understands that H2 is more for residential neighborhoods, H1 is more for large scale multi-family.
Hagedorn thinks H2 is appropriate, doesn’t want to create a heavier lift for H2 rezoning. Smith agrees.
Commissioners discuss the code for height calculations in Lionshead.
Smith says H2 is reasonable. H1 is huge, but it is supposed to be. It is rare that we get to create a zone
district in Vail. There are differences of opinions on parking - if we don’t allow for a 1:1 parking ratio we
are telling people that they are required by law, they don’t have the opportunity to make the choice. The
consumer should make that choice and we should have the minimum standard.
Hagedorn asks other commissioners what height would make them comfortable. Rediker says he is in
the 70’s, Pratt is lower than that. Pratt says if you want to go higher come and talk to us. Without a
development plan at rezoning, you have no idea what is going to go there.
Smith says currently we don’t have know what is going to be built.
Pratt says yes but they have to come before the PEC.
Smith speak to the uncertainty in the current setup, zoning standards can change based on the board.
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Planning and Environmental Commission Meeting Minutes of December 11, 2023 161
Pratt says 20 years ago, if you came in with an 80’ building height you would have been laughed out of
the room. His point is that the PEC should have the ability to monitor anything over a certain height.
Mauriello asks about the current properties in the H district, is the PEC comfortable with an 82’ in those
locations.
Rediker says those were determined on a case-by-case basis. It passed boards and commissions.
Mauriello says today the amendment only applies to the properties with that zoning. If someone comes in
with a new property for rezoning it will be a high burden to show it fits that zoning.
Roy talks about where Housing zoning is currently applied.
Rediker asks if the variance criteria are too onerous for people regarding the height.
Mauriello talks about the history of variance requests in town. He says he’s getting a sense there could
be a third option with a medium height.
Rediker asks about areas where H2 may be appropriate.
Mauriello says there are a variety of areas around town where it could work.
Rediker says in the west Vail commercial area, H1 may be too high but H2 might not be enough.
Mauriello says they may not be applicable because of the commercial uses there.
Roy says it’s likely that area will have its own zone district which is more appropriate. The Housing
district does not allow for the commercial uses suitable for the west Vail commercial area.
Smith say’s we’re not giving anything away – these are options that future boards and councils can look
at that the rezoning phase.
Robyn Smith made a motion to Approve with the findings on page 19 of the staff report; Brad Hagedorn
seconded the motion Passed (4 - 3).
Voting For: Bill Jensen, Bobby Lipnick, Robyn Smith, Brad Hagedorn
Voting Against: Henry Pratt, John Rediker , Scott McBride
6. Approval of Minutes
6.1 PEC Results 11-13-23
PEC Results 11-13-23.pdf
(Lipnick & McBride abstain)
Robyn Smith made a motion to Approve ; Bill Jensen seconded the motion Passed (5 - 0 - 2).
7.Information Update
8.Adjournment
Robyn Smith made a motion to Adjourn ; Henry Pratt seconded the motion Passed (7 -
0).
6
Planning and Environmental Commission Meeting Minutes of December 11, 2023 162
AGENDA ITEM NO. 4.1
Item Cover Page
DATE:December 19, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:November 14, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-11-14 VLHA Minutes.pdf
163
Vail Local Housing Authority Minutes
Tuesday, November 14, 2023
3:00 PM
Virtual on Zoom and
PRESENT ABSENT
Steve Lindstrom James Wilkins
Craig Denton
Kristin Williams
Dan Godec
STAFF
George Ruther, Housing Director via Zoom
Martha Anderson, Housing Coordinator
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order
Meeting called to order at 3:26 p.m. with the group on Zoom and several participants
gathered in the Community Development small conference room.
1.2 Zoom Meeting 1
2. Citizen Participation
2.1 Citizen Participation
Several residents of Chamonix Vail Community joined the VLHA meeting in person in
requesting to institute a system, similar to that of Miller Ranch/Eagle County, where
current owners have priority in future lotteries.
Molly Rabin, 5-year resident of Chamonix Vail pointed out stats for the neighborhood: in
the last 5 years, 6 children were born and currently there are 13 elementary age children
or younger in the community. The community is finding that smaller family members would
like to move up in size up more easily to grow in the community.
Kevin Denton, joined via zoom, informing the Authority that the HOA will have a vote later
in December in hopes to add a ROFR. The community will start with a vote and then follow
up with Ruther and the team to see if there is support and/or to hear more.
Carol Johnson, owner in Chamonix Vail, is in support of the ROFR in order for families to
move up in size. She spoke about her thoughts about the unintended consequences.
This group of owners were to the understanding that a Chamonix Vail community owner is
not allowed the "up to three" tickets for the lottery.
Robyn Smith, lives in Chamonix and serves on the planning commission. She pointed out
the simplicity of the current (housing) lottery system and quoted Ruther, "Vail's secret
sauce is our people." Smith values the contribution of families (with children) in the
164
community. Over the last 10 years, Vail has lost half of it's residence population with
children. She suggests that there is a unique environment in Chamonix Vail, and if we can
figure out how to grow lifers it would be interesting to see what they could do in the future.
Victor Hoyas, Chamonix owner, was also present.
Authority member Godec appreciates the input and would like discuss further.
Denton was glad to have the opportunity to listen and that it is obviously something to
discuss.
Anderson thanked the participants for raising the important issues in the Vail
Community. She clarified that an owner who owns deed-restricted housing, including a
Chamonix owner is still able to get the three points for the lottery.
Williams commented with her appreciation and requested if there is support to put the
topic on a future agenda and have legal weigh in if that is appropriate. She commented
to if we were to make movement in this neighborhood, to consider how it may affect
other similar neighborhoods in the Town of Vail.
Denton asked if the attorney of the HOA is the same as our attorney. Hoyas suggested
that it is a deed restriction issue. Lindstrom agreed that it is a Town deed restriction and
that it can be discussed further while thinking about other deed restrictions and
communities.
Ruther suggested working with the owners to refine a proposal, fair through some of the
trade-offs and come back to the Housing Authority. He believes there will be further
policy discussions.
3. Approval of Minutes
3.1 VLHA October 24, 2023 Minutes
MOTION: Williams SECOND: Denton PASSED: (4 - 0)
4. Main Agenda
4.1 Colorado Housing and Land Use Survey Results
Presenter(s): David Flaherty, CEO & Founder of Magellan Strategies
This agenda item is moved to the next meeting.
4.2 Discussion on Deed Restricted Home Demographics
Presenter(s): George Ruther, Housing Director
This agenda item is moved to the next meeting
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Lindstrom gave highlights from the last Council meeting related to changes to the Housing
Zone District. There was a 3:3 vote so it will go back through the planning commission
(PEC).
165
Anderson reminded the group that the December 26th meeting is cancelled. She
mentioned a possible December 12 holiday gathering in combination with the meeting.
The Housing Team will circle back regarding dates/times.
8. Adjournment
8.1 Adjournment
The meeting was adjourned at 3:56 p.m.
MOTION: Williams SECOND: Godec PASSED: (4- 0)
9. Future Agenda Items
9.1 Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
10. Next Meeting Date
10.1 Next Meeting Date November 28, 2023
166
AGENDA ITEM NO. 4.2
Item Cover Page
DATE:December 19, 2023
SUBMITTED BY:Missy Johnson, Housing
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:November 28, 2023 VLHA Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2023-11-28 VLHA Minutes.pdf
167
Vail Local Housing Authority Minutes
Tuesday, November 28, 2023
3:00 PM
Virtual on Zoom and in Council Chambers
PRESENT ABSENT
Steve Lindstrom
Craig Denton – Via Zoom
Kristin Williams
Dan Godec
James Wilkins
STAFF
George Ruther, Housing Director via Zoom
Missy Johnson, Housing Coordinator
1. Call to Order
1. 1 Call to Order Meeting called to order at 2:59 p.m.
1.2 Zoom Meeting 1
1.3 Zoom Meeting 2
2. Citizen Participation
2.1 Citizen Participation – none today
3. Approval of Minutes
3.1 VLHA November 14, 2023 Minutes
MOTION: Williams SECOND: Godec PASSED: (5 - 0)
4. Main Agenda
4.1 Colorado Housing and Land Use Survey Results
Presenter(s): David Flaherty, CEO & Founder of Magellan Strategies
This agenda item is moved to the next meeting.
4.2 Discussion on Deed Restricted Home Demographics
Presenter(s): George Ruther, Housing Director
This agenda item is moved to the next meeting
4.3 2024 VLHA Operating Budget Discussion
Listen and provide feedback on the VLHA 2024 Operating Budget prior to the 2024 Budget Resolution
on December 12, 2023. Staff recommends that the Vail Local Housing Authority approve or approve
with changes, the 2024 Operating Budget of $68,670.
Presenter(s): Jake Shipe, Budget Accountant and George Ruther, Housing Director
168
The budget was presented by Shipe. The authority asked if any fund balance is reserved. Ruther
suggested to request for the legal fees to be adjusted to $7,500 and the Authority agreed. Finance will
make adjustments for the budget reading at the December 12 meeting.
The budget resolution will be on the agenda for the next meeting.
4.4 Chamonix Townhomes Right of First Refusal Discussion
Presenter(s): George Ruther, Housing Director
The Authority discussed the items that were brought forth in Public Comment by several owners within
the Chamonix Vail community. The consensus from the owners at the Public Comment was their
desire to add a ROFR to the Chamonix Vail Community deed restriction which will allow owner first
rights of properties before they go to public lottery. They wish to explore the possibilities of this route in
effort for growing families to remain in the community.
The Authority agrees to discuss and further explore the options and alternatives of a policy change
and Ruther will follow-up with Town Attorney in effort to determine if this is an option and report back
to the Authority. Ruther will get through the practical questions and legalities and then report back to
the Authority so they have an opportunity to make a recommendation to Town Council. Additionally,
other HOAs and Vail InDEED owners need to be considered when determining the next steps.
Amendments to HOA documents would also require mortgage lender weigh in.
Lindstrom reminds the Authority to consider unintended consequences that excludes other potential
owners who have an equal opportunity.
Williams appreciates the group exploring it, based on a compelling argument to keep families in Vail.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
The Authority discussed what the Magellen discussion and demographic discussion may entail for next
time.
There will be a Authority holiday gathering in early December with more information coming soon.
Williams moved to exit regular session and enter Executive Session.
MOTION: Williams SECOND: Wilkins PASSED: (5 - 0)
6. Executive Session
6.1 Executive Session per C.R.S. §24-6-402(4)(a)(e) - to discuss the purchase,
acquisition, lease, transfer or sale of real personal or other property interests and to determine
positions relative to matters that may be subject to negotiations regarding certain real property
acquisitions.
Presenter(s): Steve Lindstrom, VLHA Chairman
7. Any Actions as a Result of Executive Session
7.1 Any Action as a Result of Executive Session
Presenter(s): Steve Lindstrom, VLHA Chairman
The regularly scheduled meeting reconvened at 4:13 p.m. There are no direct recommendations for
Town Staff at this time.
169
8. Adjournment
8.1 Adjournment
The meeting was adjourned at 4:15 p.m.
MOTION: Wilkins SECOND: Williams PASSED: (5- 0)
9. Future Agenda Items
9.1 Vail Housing 2027
Land Banking
Investment Banker Discussion
Review Retirement and Remote Worker Policies
Review Chamonix Vail Deed Restriction
10. Next Meeting Date
10.1 Next Meeting Date December 12, 2023
170
AGENDA ITEM NO. 4.3
Item Cover Page
DATE:December 19, 2023
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:Vail Public Library 40th Anniversary
SUGGESTED ACTION:The Vail Public Library received a two-page spread in Give Magazine
in recognition of their 40th Anniversary.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Give-2023-VailPublicLibrary-3.pdf
171
14 GIVE GIVE 15
W hen Mrs. Betty Ford cut the ribbon
to open the Vail Public Library in
the summer of 1983, she followed in
the footsteps of another founding mother, Mrs.
Betty Seibert.
It began as an ad, that Mrs. Seibert answered.
In the fall of 1963, the Colorado State Library
was looking to expand library resources on the
Western Slope. Over the years that followed,
that initial response became today’s Vail Public
Library, on West Meadow Drive.
To celebrate its 40th anniversary this year,
the library “got the band back together” for a
special evening - to celebrate those whose efforts
ensured Vail would have a library. Founders and
newcomers alike joined in honoring those early
ski town pioneers whose vision of community
continues today at Vail Public Library.
In true Vail form, the evening was more about
the future than the past. About the role of
public spaces and the social infrastructure that
connects us with each other and our community.
About friendships and the face-to-face
interactions which change us because we are part
of something. About just how essential libraries
are to move society forward.
What began in 1963, continues today at Vail
Public Library. The digital world has changed the
delivery of services and offerings, but not the
values which inspired a mountain, a town, and its
library. Whether you are looking for a book or other
resources, attending a program or enjoying a Story
Time activity, Vail Public Library welcomes you.
Don’t wait to discover us. Join us! for the
next 40 years and be part of the success, the
community, the connection at Vail Public Library.
292 W. MEADOW DRIVE • VAIL, CO 81657 • 970.479.2184
VAILLIBRARY.COM • LIBINFO@VAILGOV.COM
SCAN TO GIVE
mission
To connect with
our community
through services
and resources
Mayor Kim Langmaid, Susan (Ford) Bales, Town Manager
Russell Forrest, Library Director Lori A. Barnes
Bill Willto, Jack Eck, Pete Thompson
Kim Langmaid offering a toast in celebration of the 40th anniversary
Charlyn Canada (1st Library Director), Lori A. Barnes, (current Library
Director) (near bronze plaque)
Architects Pam Hopkins and Craig Snowdon
Russell Forrest, Kim Langmaid, Kerry Donovan
Councilman Pete Seibert with Sally Hanlon &
Mary Pownall
Brian Maloney, Sally Johnston, Rod & Beth Slifer, Michelle Maloney (near bronze plaque)
172
AGENDA ITEM NO. 5.1
Item Cover Page
DATE:December 19, 2023
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Matters from Mayor, Council and Committee Reports
AGENDA SECTION:Matters from Mayor, Council and Committee Reports (10 min.)
SUBJECT:Finalize Council Committee Appointments
SUGGESTED ACTION:Make appointments for the 2023 - 2025 term.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
173