HomeMy WebLinkAbout2024-01-16 Agenda and Supporting Documentation Town Council Evening Meeting1.Call to Order
2.Executive Session (45 min.)
Executive Session pursuant to:
1. C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer or sale of any
real, personal or other property interest, §24-6-402(4)(e) to determine positions relative to
matters that may be subject to negotiations, develop a strategy for negotiations and instruct
negotiators and on the topic of potential real property sale and acquisitions by the Town; and
2. C.R.S. §24-6-402(4)(b) to hold a conference with the Town Attorney to receive legal advice
on specific legal questions on the topic of SMB Vail, LLC v. Town of Vail et al., case number
2023CV30099.
3.The regular Town Council Evening Meeting will begin at 6:00pm.
4.Citizen Participation (10 min.)
5.Any action as a result of Executive Session
6.Consent Agenda
6.1 Resolution No. 02, Series of 2024, A Resolution Approving
a Memorandum of Understanding between the Town of
Vail and the State of Colorado Energy Office
Approve, approve with amendments, or deny Resolution No.
02, Series of 2024.
Background: The Town of Vail and Colorado Energy Office
wish to enter into a Memorandum of Understanding to provide
the Town with access to the services and support of the CEO's
Energy Performance Contracting Program which will assist the
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers and virtually via Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_P1V4gr2qRxikhOLTvC-92w
5:00 PM, January 16, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
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Town with the development and implementation of EPC
projects.
6.2 Resolution No. 06, Series of 2024, A Resolution Approving
an Intergovernmental Agreement between the Town of
Vail and Eagle County, Colorado Regarding ta Recycle
Drop Off Site
Approve, approve with amendments, or deny Resolution No. 6,
Series of 2024.
Background: Eagle County has hired a vendor to transport
collected recyclable material from drop-off collection sites
situated throughout the greater Eagle County to the Eagle
County Recycled Materials Recovery Facility.
6.3 Support for Repeal of Local Preemption from Colorado
Pesticide Applicators Act
Town Environmental staff encourage Council members
continue to support repeal of the preemption on local control of
pesticide regulations.
Background: The Colorado Pesticide Applicators Act currently
contains a preemption that prohibits local jurisdictions from
adopting regulations on landscaping chemicals that are more
stringent than those at the state level. People and Pollinators
Action Network (PPAN), a non-profit dedicated to promoting
sustainable landscape management practices to protect
human health and biodiversity in Colorado, has organized a
coalition of Colorado communities and state legislators to
advocate for partial restoration of local control of pesticide
regulation. Town of Vail environmental staff have played a
leadership role in this effort since 2018 by providing letters to
state legislators, presentations. and testimony in front of the
Colorado State Senate, State House and relevant State and
House committees.
7.DRB/PEC (5 min.)
7.1 DRB/PEC Update
8.Information Update
8.1 December 21, 2023 VLMDAC Meeting Minutes
8.2 January 3, 2024 CSE Meeting Minutes
Memo - EPC MOU.docx
Resolution NO 2 MOU Colorado Energy Office.docx
TOV EPC MOU.pdf
Resolution NO 6 IGA RECYCLE.docx
Town_of_Vail_Agrement Eagle County Recyclng Haul IGA.pdf
Pesticide Support Memo_011624.pdf
DRB Results 01-03-24.pdf
PEC Results 1-8-24.pdf
VLMDAC meeting minutes December 21, 2023.pdf
CSE meeting minutes.pdf
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9.Presentation/Discussion
9.1 2024 Water and Wastewater Rates Discussion 30 min.
Listen to presentation.
Presenter(s): David Norris, Director of Business Administration
and Siri Roman, General Manager Eagle River Water and
Sanitation District
Background: Review of changes to water and wastewater
rates for 2024, including updated water use rate structures on
two of the six customer account types.
9.2 Vail Pedestrian Safety Improvements Project Update 30 min.
Staff recommends proceeding with the design and installation
of an initial pilot program in Lionshead at the east and west
entrances. This will allow staff to utilize the grant funding and
evaluate the benefits of the program and whether or not the
program should be expanded into other areas.
Presenter(s): Tom Kassmel, Town Engineer
Background: The Town of Vail has contracted with Kimley
Horn to complete the design of the Vail Pedestrian Village
Safety Project which includes the selection of and the design
of safety measures at various locations within the Vail Village,
Lionshead Village, and Ford Park. The purpose of the project
is to control vehicular access into Vail’s high pedestrian activity
areas and restrict access when necessary during special
events.
10.Matters from Mayor, Council, Town Manager and Committee Reports (20 min.)
10.1 Town Manager Report
2024 Vail Social Date
2025 Yamanouch-Machi Sister City Visit
10.2 Council Matters and Status Update
11.Adjournment 7:35pm (estimate)
ERWSD Memo to Vail Town Council_01-16-2024.pdf
ERWSD_Presentation.pdf
Council Memo 1-16-24.docx
Town Council 1-16-24 Presentation.pdf
TM Update 012624.docx
240116 Matters.docx
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 6.1
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Steph Johnson, Environmental Sustainability
ITEM TYPE:Resolution
AGENDA SECTION:Consent Agenda
SUBJECT:Resolution No. 02, Series of 2024, A Resolution Approving a
Memorandum of Understanding between the Town of Vail and
the State of Colorado Energy Office
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 02,
Series of 2024.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Memo - EPC MOU.docx
Resolution NO 2 MOU Colorado Energy Office.docx
TOV EPC MOU.pdf
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To:Town Council
From:Department of Environmental Sustainability
Date:January 16, 2024
Subject:Resolution No. 2, Series of 2024, a Resolution Approving a Memorandum of
Understanding with the Colorado Energy Office
I.Purpose
Staff seek approval from the Vail Council to enter the Town of Vail into a
Memorandum of Understanding with the Colorado Energy Office regarding the
Energy Performance Contracting program through which the State provides technical
support.
II.Background
The 2024 Town of Vail budget includes funding ($150,000) for the energy audit portion
of an Energy Performance Contract, also known as EPCs. The Colorado Energy
Office offers significant free technical guidance for municipal participants in their EPC
program.
From the Colorado Energy Office:
Energy Performance Contracting (EPC) is a creative model for funding and implementing capital
improvement upgrades, which allows entities to use future cost savings to fund projects.
Prior to entering an EPC, an Energy Service Company (ESCO) conducts an Investment Grade Audit
(IGA) of your facilities and delivers a project proposal that includes: energy & water efficiency
measures, renewable energy systems, electric vehicle technology, operations & maintenance and/or
metering infrastructure improvements. Using the stream of income from cost savings or renewable
energy produced, the project repays itself over the contract term.
The Colorado Energy Office EPC Program assists Local Governments, Special Districts, School
Districts, Institutions of Higher Education, and State Agencies to incorporate conservation measures
with little or no upfront capital. Energy Performance Contracting clients have upgraded their
facilities with both common and innovative savings measures.
An MOU is required between the facilities owner and the Colorado Energy Office to
work together within the program scope to implement the EPC.
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Town of Vail Page 2
III.Discussion
An EPC is helpful in achieving energy efficiency measures, climate goals, as well as
reducing costs and improving the quality of the facilities. A previous EPC implemented
from 2012-2014 has helped the Town save significant dollars (~$250,000/year) through
LED, HVAC and weatherization upgrades. Enough time has passed that another EPC
could prove helpful in updating lighting, HVAC, as well as solar and storage, electric
vehicle projects, and other newer technologies such as smart building automation. The
EPC is a strategic effort to reduce municipal emissions in-line with the Town’s Climate
Action goals of 50% reduction by 2030 and 80% by 2050. Additional co-benefits of an
EPC include increased comfort and air quality in municipal buildings, resiliency for
power outages through solar and storage, cost savings on utility bills, and potential
revenue streams from electric vehicle charging and dispatchable energy storage.
The MOU requested is the first step in the EPC program with the Colorado Energy
office. The CEO provides significant technical support and is critical to the success of an
Energy Performance Contract.
IV.Staff Recommendation
Staff recommends the Vail Town Council approve Resolution No. X, Series of 2024,
entering the Town of Vail (however Matt Mire writes this resolution intro is what you put
here) Town Manager to enter into a Memorandum of Understanding (MOU) with the
Colorado Energy Office.
V.Next Steps
Staff will release a Request for Proposals (RFP) in the coming months with the goals of
selecting an independent firm to provide a facilities-wide energy audit and
recommended improvements, after which a plan will be formulated for implementing
and financing the improvements. Staff will work with the Colorado Energy Office to
implement the Energy Performance Contract from beginning to end.
VI. Attachments:
A. Resolution No. 2, Series of 2024
B. TOV EPC MOU.pdf
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RESOLUTION NO.2
Series of 2024
A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING
BETWEEN THE TOWN OF VAIL AND THE STATE OF COLORADO ENERGY
OFFICE
WHEREAS,the Town and the Colorado Energy Office (the “CEO”)wish to
enter into a Memorandum of Understanding, attached hereto as Exhibit A and
incorporated herein by this reference (the “MOU”), to provide the Town with access to
the services and support of the CEO’s Energy Performance Contracting (“EPC”)
Program; and
WHEREAS, pursuant to the MOU, the CEO is available to assist the Town with
the development and implementation of EPC projects.
NOW THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Town Council hereby approves the MOU in substantially the same
form attached hereto as Exhibit A, and in a form approved by the Town Attorney, and
authorizes the Town Manager to execute the MOU on behalf of the Town.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town of
Vail Town Council held this 16th day of January 2024.
_________________________
Travis Coggin, Mayor
ATTEST:
_____________________________
Stephanie Bibbens, Town Clerk
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Updated December 2019
MEMORANDUM OF
UNDERSTANDIN G
between the CEO and FACILITY OWNER
Overview
One hallmark of success in the Colorado Energy Office’s (CEO’s) Energy Performance
Contracting Program (EPC) is the support provided by one of CEO’s EPC project consultants to
each and every EPC project. A CEO EPC project consultant provides coaching and technical
assistance to the Facility Owner every step of the way to ensure that the Colorado Energy
Performance Contracting Program is a successful experience for all.
The EPC Program brochure describes Colorado’s Standards for Success for the relationship
between CEO and its clients and their energy service company. It also outlines the coaching
and technical assistance provided Program participants at no charge throughout the life cycle
of an EPC project. CEO does this to ensure a successful experience through what can be a n
involved technical, legal and financial process.
In addition, CEO offers standardized program contracts and processes and a pool of pre-
qualified Energy Service Companies to make EPC projects even more approachable.
To benefit from this package of coaching and technical assistance, please:
1. Have the authorized signer from your state agency or local jurisdiction sign the
following non-binding Memorandum of Understanding;
2. Complete the attached Facility Owner Information sheet; and
3. Return the paperwork to DeLynne Southern, Energy Performance Contracting Program
Technical Specialist at delynne.southern@state.co.us or the address below. Should
you have any questions or concerns, her direct phone number is 303.866.2391.
Best wishes for your venture into energy and cost savings!
1600 Broadway, Suite 1960, Denver CO 80202 P 303.866.2100 F 303.866.2930 www.colorado.gov/energy
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Page 1 of 4
MEMORANDUM OF UNDERSTANDING
between the COLORADO ENERGY OFFICE
and [FACILITY OWNER]
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into by and between the STATE
OF COLORADO (the “State”), acting by and through the Colorado Energy Office (the “CEO”), and
[FACILITY OWNER] (the “Facility Owner”). “Party” means the State, CEO or Facility Owner and “Parties”
means both the State/CEO and the Facility Owner.
RECITALS
WHEREAS, in compliance with the State Procurement Code as set forth in section 24-101-
101, et seq., C.R.S. and any applicable public bidding requirements, the CEO issued a Request for
Proposals (“RFP”) to energy service companies (“ESCOs”) to provide as needed energy performance
contract services for its Energy Performance Contracting Program; and
WHEREAS, as a result of the RFP process, CEO maintains a list of pre-qualified ESCOs that
are eligible for final selection by State agencies and local governments and/or municipalities to provide
energy performance contracting services; and
WHEREAS, the purpose of this MOU is to provide the Facility Owner with access to the services
and support of the CEO’s Energy Performance Contracting (“EPC”) Program; and
WHEREAS, in furtherance of the purpose of this MOU, the CEO is available to assist the Facility
Owner with the development and implementation of EPC projects, as well as to encourage the Facility
Owner to adhere to the guidelines of the EPC Program.
NOW, THEREFORE, for and in consideration of the mutual covenants and the representations and
covenants contained herein, the parties hereto agree as follows:
1. Effective Date of MOU. This MOU shall become effective upon the later date on which the
Director or authorized designee of CEO, or the representative for the Facility Owner has signed it.
2. Term of MOU. The Parties’ respective performances under this MOU shall commence on the
Effective Date and shall expire one year from date of signature or at the end of the term of services
contracted from a pre-qualified ESCO.
3. Responsibilities of the CEO and the EPC Program to Facility Owner. The responsibilities of the CEO
and the EPC Program include, but are not limited to:
a. Upon execution of this MOU, CEO will assign an EPC project consultant to provide advice and
technical assistance throughout the lifecycle of Facility Owner’s project.
b. CEO will provide the Facility Owner with information on the CEO website regarding the pre -
approved, pre-qualified list of ESCOs, which includes links to the ESCOs’ website for further
information;
c. CEO will assist Facility Owner to procure the services of an ESCO from the pre-qualified list of
approved ESCOs;
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Page 2 of 4
d. CEO will assist the Facility Owner with technical guidance in order to develop and execute a
Technical Energy Audit and Project Proposal Contract with a pre-qualified ESCO and also support
the Facility Owner with any amendments thereof;
e. CEO will provide technical guidance to the Facility Owner and attend on-site meetings between
the Facility Owner and ESCO, as needed and subject to availability;
f. CEO will assist the Facility Owner to develop and initiate an energy performance contract
project;
g. CEO will monitor project implementation for audits and for energy performance contract
projects;
h. CEO will facilitate the energy performance contract process to ensure commitments are met by
both the ESCO and the Facility Owner;
i. CEO will review Facility Owner’s audits, proposals, calculations, contracts and measurement and
verification reports;
j. As required for school districts and requested by other public agencies, the CEO will complete a
construction walk-through of project facilities prior to the “Notice of Substantial Completion”
documents being finalized;
k. If applicable, CEO will identify possible solutions to mediate any conflicts between the Facility
Owner and the ESCO.
4. Responsibilities of the Facility Owner. The responsibilities of the Facility Owner include:
a. By executing this MOU, Facility Owner agrees to program participation in CEO’s EPC Program
and engage the CEO for assistance in all stages of the EPC Program, including project
development;
b. Using a secondary selection process, Facility Owner agrees to select an ESCO from CEO’s current
pre-qualified list of ESCOs and which meets the requirements of Facility Owner’s procurement
rules, regulations and statutes (if applicable);
c. Facility Owner will provide information as needed for the feasibility study/technical energy audit
and any other project development activities;
d. Facility Owner will review/approve the ESCO’s proposals, designs and reports in a timely
manner;
e. Facility Owner agrees to execute CEO approved contracts with the ESCO;
f. Facility Owner agrees to arrange for project financing, and with the assistance and advice of
legal counsel, execute appropriate financing documents and EPC contract;
g. Facility Owner agrees to provide project management;
h. Facility Owner will endeavor to work with the pre-qualified ESCO to develop and refine project
parameters and any other project development activities;
i. Facility Owner will assign its staff, employees, representatives to the facility project team
including operations, maintenance, financial and upper management personnel;
j. Depending on the subject matter to be discussed, Facility Owner will ensure appropriate
personnel attend project development meetings;
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Page 3 of 4
k. Facility Owner will provide access to and escort ESCO, its subcontractors and CEO to buildings
during mutually agreed-upon hours;
l. If Facility Owner is a school district, Facility Owner agrees to allow CEO to complete a
construction walk-through of project facilities prior to the “Notice of Substantial Completion”
documents being finalized;
l. During project reviews and any other reviews, Facility Owner will endeavor to address CEO’s
recommendations;
m. As requested by CEO and as needed, Facility Owner agrees to provide CEO with information
regarding measurement and verification activities.
5. THIS MOU IS NOT INTENDED TO C REATE, NOR WILL THIS MOU BE CONSTRUED OR INTERPRETED AS
CREATING A LEGALLY BINDING AND ENFORCEABLE CONTRACT BETWEEN THE PARTIES. IN THE
EVENT EITHER PARTY FAILS TO FULLY COMPLY WITH THE PROVISIONS OF THIS MOU, THERE
WILL BE NO LEGAL OR EQUITABLE REMEDIES AVAILABLE TO EITHER PARTY. THE SOLE REMEDY
AVAILABLE TO THE PARTIES FOR FAILURE TO FULLY COMPLY WITH THE PROVISIONS OF THIS MOU
IS TO TERMINATE THIS MOU. THE FACILITY OWNER ACKNOWLEDGES AND AGREES THAT CEO’S
SERVICES MAY INCLUDE ADVICE AND RECOMMENDATIONS, BUT ALL DECISIONS IN CONNECTION
WITH THE FAC ILITY OWNER’S EPC PROJECT SHALL BE THE SOLE RESPONSIBILITY OF THE FACILITY
OWNER, ITS AGENTS AND CONTRACTORS.
6. Signatures. IN WITNESS WHEREOF, the Parties have executed this MOU as of the Effective Date.
STATE OF COLORADO, acting by and through the
COLORADO ENERGY OFFICE
FACILITY OWNER:
Will Toor , CEO Director Date Name:
Title:
Date
___ Yes! I have reviewed this MOU
and accept CEO’s free technical
support for an EPC project.
___ No thank you. I have reviewed
this MOU and decline CEO’s free
technical support for an EPC
project.
EPC Team Representative
Date
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Page 4 of 4
FACILITY OWNER INFORMATION
To be completed by facility owner (for CEO use only)
Owner’s representative
Name
Title
Mailing address
Email address
Direct office phone
Cell phone
Project information
Types of facilities to be
assessed for energy savings:
1.
2.
3.
4.
5.
6.
7.
8.
Have you selected an ESC O? Yes.
Name: No
If yes, has procurement
department validated selection? Yes. Not yet.
Please list any immediate needs you have related to your performance contract.
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AGENDA ITEM NO. 6.2
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:Resolution No. 06, Series of 2024, A Resolution Approving an
Intergovernmental Agreement between the Town of Vail and
Eagle County, Colorado Regarding ta Recycle Drop Off Site
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 6, Series
of 2024.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution NO 6 IGA RECYCLE.docx
Town_of_Vail_Agrement Eagle County Recyclng Haul IGA.pdf
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RESOLUTION NO.06
Series of 2024
A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE TOWN OF VAIL AND EAGLE COUNTY, COLORADO
REGARDING A RECYCLE DROP OFF SITE
WHEREAS, Eagle County, Colorado (the “County”) has hired a vendor to
transport collected recyclable material from drop-off collection sites situated
throughout greater Eagle County to the Eagle County Recycled Materials Recovery
Facility located at 605 Ute Creek Road, Wolcott, Colorado;
WHEREAS, the Town currently has an agreement with a contractor to manage
their recycle drop-off site and desires to maintain that agreement rather than having
County or its contractor provide such services; and
WHEREAS, the County and the Town wish to enter into an agreement, in the
form attached hereto as Exhibit A and incorporated herein by this reference (the
“IGA”), to set forth the scope of the responsibilities and related terms and conditions to
govern the relationship between the parties.
NOW THEREFORE,BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO THAT:
Section 1. The Town Council hereby approves the IGA in substantially the same form
attached hereto as Exhibit A, and in a form approved by the Town Attorney, and authorizes
the Town Manager or his designee to execute the IGA on behalf of the Town.
Section 2. This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town of
Vail Town Council held this 16th day of January 2024.
_________________________
Travis Coggin, Mayor
ATTEST:
_____________________________
Stephanie Bibbens, Town Clerk
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12/27/23, 9:57 AM BoardDocs® Plus
https://go.boarddocs.com/co/eagleco/Board.nsf/Private?open&login 1/2
Agenda Item Details
Public Content
Administrative Content
Meeting Jan 01, 2050 - *****Signature Workflow*****
Category B. County Manager
Subject Argeement Between Eagle County, Colorado and the Town of Vail Regarding Recycle
Hauling
Access Public
Type Action
Preferred Date Dec 29, 2023
Absolute Date Dec 29, 2023
Fiscal Impact Yes
Dollar Amount 15,000.00
Budgeted Yes
Budget Source Landfill Fund
Recommended
Action
Sign agreement
Prepared By: Jesse Masten
Department: Solid Waste and Recycling
Executive Summary: Agreement for the hauling of recyclables from the Town of Vail public recycling site to
the Eagle County Material Recovery Facility.
Reviewing Attorney: Lane Sheldon
County Manager signature?: Yes
Town of Vail Agrement_Recycle Hauling.pdf (119 KB)
Vendor Authorized Signer Information-
Business Name: Town of Vail
Signer Name: Kristin Bertuglia
Signer Email Address: kbertuglia@vailgov.com
Signer Phone: 970-477-3455
DocuSign Envelope ID: ABF231C7-19CE-4CD6-93B2-A99AF5553C61
Approved as
to form:
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AGREEMENT BETWEEN EAGLE COUNTY, COLORADO
AND
TOWN OF VAIL
REGARDING RECYCLE DROP OFF SITE
THIS AGREEMENT ("Agreement"), is effective as of _____________ by and between
Eagle County, Colorado, located at 500 Broadway, Eagle, CO 81631 (“County") and
Town of Vail, Colorado a municipal corporation, located at 75 South Frontage Road,
Vail, CO 81658 ("Town"). County and Town shall be collectively referred to as
“Parties.”
WITNESSETH:
WHEREAS, County has hired a vendor to transport collected recyclable material from
drop-off collection sites situated throughout greater Eagle County to the Eagle County
Recycled Materials Recovery Facility (“MRF”) located at 605 Ute Creek Road, Wolcott,
Colorado; and
WHEREAS, Town currently has an agreement with a contractor to manage their recycle
drop-off site and desires to maintain that agreement rather than having County or its
contractor provide such services; and
WHEREAS, County and Town intend by this Agreement to set forth the scope of the
responsibilities and related terms and conditions to govern the relationship between the
Parties in connection with this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing premises and the following
promises, County and Town agree as follows:
1. County hereby acknowledges that Town currently has a contractual agreement
with a hauler to manage their recycle drop-off site.
2. County will reimburse the Town at a rate not to exceed $219.25 per haul for co-
mingled containers, newspaper containers and cardboard containers. County shall
not be responsible for any fuel or environmental charges. Town shall send monthly
invoices to County specifying the date of each haul, number of hauls and material
types hauled.
3. All recyclable material collected at the Town’s drop-off site shall be delivered to
the Eagle County MRF. In the event the Town or its’ contractor elects to deliver
the recyclable materials collected at the Town to another location other than the
Eagle County MRF then this Agreement shall immediately terminate and neither
party shall have any obligations hereunder.
DocuSign Envelope ID: ABF231C7-19CE-4CD6-93B2-A99AF5553C61
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4. In the event Town terminates its current agreement for hauling services or chooses
to not renew its existing hauling agreement, then County shall provide such services
so long as County has the ability to provide such services and further has properly
appropriated funds for such services. In the event that County provides hauling
services for recyclable materials either directly or through a third party contractor
this Agreement shall immediately terminate and neither party shall have any
obligations hereunder.
5. County will issue payment to Town within thirty (30) days of receipt of a
satisfactory monthly invoice from Town.
6. The term of this Agreement shall be through December 31, 2024 and shall
automatically renew for four (4) consecutive calendar years unless terminated
sooner by either Party as set forth herein.
7. Notwithstanding anything to the contrary contained in this Agreement, County
shall have no obligations under this Agreement, nor shall any payments be made to
Town in respect of any period after December 31st of any calendar year during the
term without an appropriation therefore by County in accordance with a budget
adopted by the Board of County Commissioners in compliance with Article 25,
Title 30 of the Colorado Revised Statutes, the Local Government Budget Law
(C.R.S. § 29-1-101 et seq.) and the TABOR Amendment (Colorado Constitution,
Article X, Sec. 20).
8. This Agreement shall be governed and construed in accordance with the laws of
Colorado. Venue for any action arising out of any dispute pertaining to this
Agreement shall be in the State of Colorado, District Court in and for Eagle County,
Colorado.
9. This Agreement, and the rights and obligations created hereby, shall be binding
upon and inure to the benefit of County and Town and their respective successors
and assigns. Nothing herein expressed or implied is intended or should be
construed to confer or give to any person or entity other than County or Town and
their respective successors and assigns, any right, remedy or claim under or by
reason hereof or by reason of any covenant or condition herein contained.
10. If any portion of this Agreement is held invalid or unenforceable for any reason by
a court of competent jurisdiction, such portion shall be deemed severable and its
invalidity or its unenforceability shall not affect the remaining provisions; such
remaining provision shall be fully severable and this Agreement shall be construed
and enforced as if such invalid provision had never been inserted into this
Agreement.
11. This Agreement may be amended, modified, or changed in whole or in part only by
written agreement duly authorized and executed by both County and Town or as
DocuSign Envelope ID: ABF231C7-19CE-4CD6-93B2-A99AF5553C61
17
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otherwise set forth herein. This Agreement represents the full and complete
understanding of County and Town and supersedes any prior agreements,
discussions, negotiations, representations or understandings of County and Town
with respect to the subject matter contained herein.
12. Either Party may terminate this Agreement, with or without cause, upon thirty (30)
days written notice to the other Party.
13. The Parties hereto agree that neither has made or authorized any agreement with
respect to the subject matter of this instrument other than expressly set forth herein,
and no oral representation, promise, or consideration different from the terms herein
contained shall be binding on either party, or its agents or employees hereto.
14. Any notice and all communications required under this Agreement shall be given
in writing by personal delivery, fax, e-mail or mail to the appropriate party at the
following addresses:
County:
Jesse Masten, Solid Waste & Recycling Division Chief
Solid Waste & Recycling Department
P.O. Box 473
Wolcott, Colorado 81655
Telephone: (970) 328-3472
Facsimile: (970) 328-3466
Jesse.Masten@eaglecounty.us
Town:
Kristin Bertuglia, Environmental Sustainability Director
75 South Frontage Road
Vail, Colorado 81657
Telephone: (970) 477-3455 or (970) 479-2146
Facsimile: (970) 479-2157
kbertuglia@vailgov.com
mhoblitzell@vailgov.com
Notices shall be deemed given on the date of delivery or three days after the postmarked
date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal
Service.
(Rest of page left blank intentionally.)
DocuSign Envelope ID: ABF231C7-19CE-4CD6-93B2-A99AF5553C61
18
4
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year
first set forth above.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
COUNTY MANAGER
By: ______________________________
Jeff Shroll, County Manager
TOWN OF VAIL:
By:________________________________
Print Name: _________________________
Title: ______________________________
DocuSign Envelope ID: ABF231C7-19CE-4CD6-93B2-A99AF5553C61
Kristen Bertuglia
19
AGENDA ITEM NO. 6.3
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Pete Wadden, Environmental Sustainability
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:Support for Repeal of Local Preemption from Colorado Pesticide
Applicators Act
SUGGESTED ACTION:Town Environmental staff encourage Council members continue to
support repeal of the preemption on local control of pesticide
regulations.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Pesticide Support Memo_011624.pdf
20
To: Vail Town Council
From: Environmental Sustainability Department
Date: January 16, 2023
Subject: Support for Repeal of Local Preemption from Colorado Pesticide Applicators Act
I. Purpose
The purpose of this memorandum is to present the opportunity to once again express support
for legislative changes to restore local control of pesticide regulations by adding the Town of
Vail’s name to a list of supporters of a draft bill partially repealing the state preemption on local
control of pesticides.
II. Background
The Colorado Pesticide Applicators Act currently contains a preemption that prohibits local
jurisdictions from adopting regulations on landscaping chemicals that are more stringent than
those at the state level. People and Pollinators Action Network (PPAN), a non-profit dedicated
to promoting sustainable landscape management practices to protect human health and
biodiversity in Colorado, has organized a coalition of Colorado communities and state legislators
to advocate for partial restoration of local control of pesticide regulation. Town of Vail
environmental staff have played a leadership role in this effort since 2018by providing letters to
state legislators, presentations, and testimony in front of the Colorado State Senate, State
House and relevant Senate and House committees.
Historically, the Vail Town Council has expressed a desire to be empowered to protect human
health and cherished ecosystems through science-based regulation to limit pesticide use in the
community. The Town recognizes that landscape chemicals play an important role in the
cultivation of agriculture, maintenance of ornamental landscapes, and control of invasive and
deleterious species.
The Town has provided free educational programs and presentations for landscapers
advocating for an Integrated Pest Management (IPM) approach to landscape management
since at least 2015. Through such education and outreach efforts and its own example, the
Town has seen dramatic improvements in macroinvertebrate biodiversity in Red Sandstone
Creek and modest improvements in Gore Creek. However, Gore Creek remains a 303(d)listed
impaired waterway for low aquatic life and water quality monitoring performed by the State
Department of Agriculture (2021) and Environmental Protection Agency (2017) detected
landscaping chemicals in Gore Creek. Among the compounds detected in Gore Creek through
the 2021 study by the Colorado Dept. of Agriculture were an insecticide called Dinotefuran and
2-4D, the active ingredient in a common landscaping product called “Weed and Feed.”
21
Town of Vail Page 2
While over-use and misuse of landscaping chemicals is not the sole cause of impairment in
Gore Creek, the Gore Creek Strategic plan, adopted by Council in 2016, identifies the overuse
and misuse of “pesticides, herbicides, insecticides, and fertilizers,” in our community as one
of 11 top priority issues to address to restore degraded aquatic insect populations in Gore
Creek. While the town is able to act to address the other primary causes of impairment, like
loss of riparian habitat and stormwater pollution, state regulations have thus far limited the
town’s ability to enact changes to landscape chemical use to education and outreach. Town
Environmental staff believe that the ability to enact limited, science -based pesticide
regulations like a pesticide -free buffer zone along waterways could enable Town Council to
take action that would achieve the paramount goal of the Gore Creek Strategic Plan; to
permanently remove Gore Creek from the state’s 303(d) list of impaired waterways.
III. Staff Recommendation
Town Environmental staff encourage Council members continue to support repeal of the
preemption on local control of pesticide regulations. The Town of Vail has already ceased all
use of foliar-applied pesticides on town property with little impact to the health of trees and other
vegetation. Town staff has documented overuse of pesticides in Vail every year for the past
seven years including over-spraying that drifts over Gore Creek and excessive use that has led
to pesticide flowing into storm drains. The repeal of local preemption on pesticide regulation
would give the Vail Town Council the opportunity to adopt regulations that protect community
members and local ecosystems from the harmful impacts of landscaping chemicals should the
council choose to do so in the future.
22
AGENDA ITEM NO. 7.1
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:DRB/PEC Update
AGENDA SECTION:DRB/PEC (5 min.)
SUBJECT:DRB/PEC Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
DRB Results 01-03-24.pdf
PEC Results 1-8-24.pdf
23
Design Review Board Minutes
Wednesday, January 3, 2024
2:00 PM
Vail Town Council Chambers
Present: Kathryn Middleton
Rys Olsen
Herbert Roth
Kit Austin
Absent: Erin Iba
1. Virtual Meeting Link
Register to attend Design Review Board Meetings. Once registered, you will receive
a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 DRB23-0442 - 167 Rockledge LLC
Final review of new construction (separated duplex)
Address/ Legal Description: 167 Rockledge Road/Lot 10A, Block 7, Vail Village Filing 1 / Raether
Minor Subdivision - Replat Planner: Jonathan Spence
Applicant Name: 167 Rockledge, represented by Suman Architects
DRB23-0442 167 Rockledge Information.pdf
DRB23-0442 167 Rockledge.pdf
Kathryn Middleton made a motion to Approve with finding that the application meets Town Code
Sections14-10-2, 14-10-3 and 14-10-5; Herbert Roth seconded the motion Passed (4 - 0).
3.2 DRB23-0331 - Vail 244 Wall Street LLC
Final review of an addition
Address/ Legal Description: 244 Wall Street R1/Lot A & C, Block 5C/Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Vail 244 Wall Street, represented by Designhaus
Architecture DRB23-0331 Plans.pdf
Kathryn Middleton made a motion to Approve with Conditions and the findings that the application
meets Town Code Sections 14-10-4 and 14- 10-5 and the condition that prior to building permit
submittal, the applicant shall provide the necessary agreements related to offsite improvements ; Rys
Olsen seconded the motion Passed (4 - 0).
3.3 DRB23-0383 - Selak Holdings LLC
Conceptual review of an addition (garage)
Address/ Legal Description: 1759 Sierra Trail/Lot 19, Vail Village West Filing 1
Planner: Greg Roy
Applicant Name: Selak Holdings, represented by TAB
Associates DRB23-0383 Conceptual Plans.pdf
Conceptual application. No motion necessary.
Design Review Board Meeting Minutes of January 3, 2024
1
24
4. Staff Approvals
4.1 DRB23-0380 - Creekside Condos
Final review of an exterior alteration (snow melt)
Address/ Legal Description: 223 Gore Creek Drive/Lot A, Block 5B, Vail Village Filing 1
Planner: Jamie Leaman-Miller
Applicant Name: Creekside Condos, represented by The Reynolds Corporation
4.2 DRB23-0433 - Stollar Residence
Final review of an exterior alteration (window)
Address/ Legal Description: 4682 Meadow Drive I29/Mountain Meadow Condominiums Phase III
Planner: Jamie Leaman-Miller
Applicant Name: Robert Stollar, represented by Burke Harrington Construction
4.3 DRB23-0444 - Mucasey Residence
Final review of an exterior alteration (AC)
Address/ Legal Description: 3848 Bridge Road/Lot 7, Block 1, Bighorn Subdivision 1st Addition
Planner: Jonathan Spence
Applicant Name: Mark & Judy Mucasey
4.4 DRB23-0446 - T-Mobile
Final review of an exterior alteration (antennas/radio modules/fiber cables)
Address/ Legal Description: 2077 North Frontage Road West 39/Lot 39, Buffehr Creek Resubdivision
Planner: Jonathan Spence
Applicant Name: T-Mobile, represented by UCI2
4.5 DRB23-0448 - Jones Residence
Final review of an exterior alteration (windows)
Address/ Legal Description: 548 South Frontage Road West 405/First Westwind
Planner: Jonathan Spence
Applicant Name: Christopher Jones, represented by Renewal By Andersen
4.6 DRB23-0449 - Hanson Residence
Final review of an exterior alteration (windows/door)
Address/ Legal Description: 1510 Buffehr Creek Road B38/Parcel A, Lion's Ridge Subdivision Filing 2
Planner: Jonathan Spence
Applicant Name: Kim Hanson, represented by Renewal By Andersen
4.7 DRB23-0450 - Gross Residence
Final review of an exterior alteration (windows/doors)
Address/ Legal Description: 2335 Bald Mountain Road B10/Lot 26, Block2, Vail Village Filing 13
Planner: Heather Knight
Applicant Name: Kathleen Gross, represented by Renewal By Andersen
4.8 DRB23-0451 - 2813 Tiburon LLC
Final review of an exterior alteration (door/light)
Design Review Board Meeting Minutes of January 3, 2024
2
25
Address/ Legal Description: 1359 Greenhill Court East/Lot 18, Glen Lyon Subdivision
Planner: Jonathan Spence
Applicant Name: 2813 Tiburon, represented by LKSM Design
5. Staff Denials
6. Adjournment
Kathryn Middleton made a motion to Adjourn ; Rys Olsen seconded the motion Passed (4 - 0).
Design Review Board Meeting Minutes of January 3, 2024
3
26
Joint Meeting of the Planning and Environmental Commission and the Design Review Board Minutes
Monday, January 8, 2024
1:00 PM
Vail Town Council Chambers
Present: PEC Scott P McBride DRB
Bill Jensen
Robyn Smith
Brad Hagedorn
John Rediker
Erin Iba
Rys Olsen
Katherine Middleton (Absent)
Herb Roth (Absent)
Kit Austin (Recused)
Henry Pratt
Bobby Lipnick
1.Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2.Call to Order
3.Work Session
3.1 West Middle Creek - Work Session
Staff Memo 1-8-24.pdf
Attachment A. Vail West Middle Creek Submittal Material.pdf
Attachment B. Applicant Presentation.pdf
Planner Roy gives an introduction to the work session.
The applicant group gives introductions.
George Ruther gives a presentation on the project and the associated applications. Ruther
answers questions from commissioners.
The applicants give a presentation touching on site location, site conditions, fire access, pedestrian
access, site constraints, snow program, unit program, climate analysis, and design inspiration.
Pratt asks for public comment. There is no public comment.
Commissioners ask questions about access, landscaping, amenities, deed restricted versus master lease,
and proposed parking. The retaining walls on site is another large item of note.
The applicants elaborate on the pedestrian access and circulation on the site, as well as the
lot boundaries.
There is further discussion about the deed restrictions, master lease, and the breakdown of the units.
Commission questions zoning considerations including natural area preservation. Ruther talks about
considerations with NAP and the Housing zone district.
Planning and Environmental Commission Meeting Minutes of January 8, 2024 1
27
There is further discussion on the evolution of the site access, the environmental impact report, snow
storage, and impacts to Middle Creek. The commission raises further question about the parking requirements, mobility plan, and transit
access. Other topics are the challenges of the location, the retaining on site, and the massing.
4. Main Agenda
5. Approval of Minutes
5.1 PEC Results 12-11-23 PEC_Results_12-11-23.pdf
Brad Hagedorn made a motion to Approve ; Bobby Lipnick seconded the motion Passed (7 - 0).
6. Information Update
Roy discusses commissioner terms.
7. Adjournment
Robyn Smith made a motion to Adjourn ; Brad Hagedorn seconded the motion Passed (7 - 0).
Planning and Environmental Commission Meeting Minutes of January 8, 2024
2
28
AGENDA ITEM NO. 8.1
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Liz Gladitch, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:December 21, 2023 VLMDAC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
VLMDAC meeting minutes December 21, 2023.pdf
29
Vail Local Marketing District Advisory Council
Monthly Meeting
December 21, 2023 8:30am
Grand View Room
AGENDA
VLMDAC Board Member Attendees:
In Person- Esmarie Faessler (Sonnenalp), Jana Morgan (Sweet Basil) Liana
Moore (Antlers), Theron Gore (East West), Douglas Kessler (Homeowner), Sam
Biszantz
Zoom- Jonathan Reap (Four Seasons), Lauren Barotz (Vail Resorts)
Additional attendees:
In Person- Liz Gladitsch (Town of Vail), Michal Bednarczyk (970), Mia Vlaar
(Town of Vail), Abby Oliveira (Town of Vail), Bob Brown (BAAG), Meggen
Kirkham , Chris Romer (Vail Valley Partnership), Carlie Smith (Town of Vail),
Kayla Cole (Miles), Ivy Vaughn (Miles)
Zoom- Kay Schneider (Vail Valley Partnership), Parker Owens (Bravo!Vail), Beth
Wright-Cheeseman (Miles), Jenna Luberto (BAAG), Jeremy Coleman (BAAG),
Kim Brussow (Vail Valley Partnership), Paul Abling, Ben Walton (Miles), Danielle
Amos (Miles)
Call to Order
Esmarie called the meeting to order 8:35AM
I. MONTHLY FINANCIAL REPORT
October collections $123,900 down 1% from budget and down 14% from
2022
Lodging total $4.5mil 2.3% ahead of budget and 1.7% above 2022
Year to date expenditures total $4.4mil which is 64% of total budget
II. MINUTES Approval
• VLMDAC November 16, 2023 Minutes Approval
Approval first Theron/ second Liana/unanimous
III. INFORMATION & DISCUSSION UPDATES
• Programmatic Media Capabilities and Strategy
The presentation covered- Programmatic Media Overview, Current
State of the Industry, Ad+Genuity’s Approach (Supply path
Optimization, Supply & Data Partnerships)
• Data-Driven Marketing Roadmap Update
30
Key goals include- to drive year-round revenue growth to Vail, including
increasing mid-week and lower demand times
To build guest loyalty and optimize visitation
See presentation for more details
• Vail Brand Update
Timeline updates required based on presentations scheduled to give to
Town Council to update them on the branding progress.
• Town of Vail Updates
• Other Business
People nominated to the VLMD board – Kim Fuller (Owner of Jaunt Media
Collective), Sam Biszantz (Town Council Rep)
This is Meggen Kirkham’s last meeting
Interski program with 5,000 + room nights will come 2027
• Adjournment
Esmarie called the meeting to adjourn 10:34am first Jana/ second
Liana /unanimous
Upcoming Meetings:
VLMDAC Meeting, Thursday, January 18, 2024, Grand View Room
31
AGENDA ITEM NO. 8.2
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Jeremy Gross, Economic Development
ITEM TYPE:Information Update
AGENDA SECTION:Information Update
SUBJECT:January 3, 2024 CSE Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CSE meeting minutes.pdf
32
33
34
AGENDA ITEM NO. 9.1
Item Cover Page
DATE:January 16, 2024
TIME:30 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:2024 Water and Wastewater Rates Discussion
SUGGESTED ACTION:Listen to presentation.
PRESENTER(S):David Norris, Director of Business Administration and Siri Roman,
General Manager Eagle River Water and Sanitation District
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
ERWSD Memo to Vail Town Council_01-16-2024.pdf
ERWSD_Presentation.pdf
35
M E M O R A N D U M
TO: Vail Town Council
FROM: Siri Roman, General Manager
David Norris, Director of Business Administration
DATE: January 16, 2024
RE: 2024 water and wastewater rates
Summary: Siri Roman and David Norris will review changes to water and wastewater rates for
2024, including updated water use rate structures on two of the six customer account types.
Rates for monthly water and wastewater service will increase by 10.9% for a typical customer in
2024, primarily due to ongoing regulatory mandates, aging infrastructure, and improving system
resiliency. Also, the water use rate structure is changing for two account types – individually
metered residential and irrigation-only – to be more equitable in what customers pay for each
gallon of water used and to work towards water conservation goals. Siri and David will explain
the inequity in the previous water use rate structure, the analysis of customer accounts,
expected impacts on certain accounts, and how the updated rate structure supports long-term
water security goals for our community. No action is requested from the Board.
Background: Eagle River Water & Sanitation District and Upper Eagle Regional Water
Authority are committed to reducing our customers’ water use by 400 acre feet by 2026. This
reduction is needed due to diminishing water supplies, long-term drought in the Colorado River
Basin, and to plan for a secure water future. To encourage customers to use less water, we first
needed to evaluate usage and patterns. In doing so, we found a discrepancy in the previously
existing tiered rate structure whereby larger homes pay less per 1,000 gallons than smaller
homes for the same amount of water use.
The 2024 water use rate structure for individually metered residential accounts (which comprise
about 83% of all accounts) fixes this inequity.
Another account type, irrigation-only, previously had three ways to bill for water use which is
confusing and inconsistent. An analysis of these 383 accounts (about 4% of total accounts and
8.5% of total billed consumption) showed that there should be one billing methodology for this
account type. All irrigation-only accounts will be billed in 2024 on a coverage-based rate
structure that is based on acres of irrigated area and the amount of water needed to irrigate
such area.
The chart below shows the six different categories of accounts in our billing system, along with
each category’s percentage of total accounts, total water consumption, and percentage of total
billed consumption. The highlighted account types, individually metered residential and
irrigation-only, were updated for 2024. We will evaluate the remaining four categories later this
year.
36
2024 water and wastewater rates Page 2 of 2
Totals per structure type
Structure
Type
#
Accounts
% to total
accounts
Total 2022
Billed
Consumption
(Kgals)
Total 2022
Billed
Consumption
(AF)
% to Total
Billed
Consumption
Commercial 367 3.68% 238,714 733 13.32%
Multi-Family 799 8.00% 425,678 1,306 23.76%
Municipal 65 0.65% 16,211 50 0.90%
Mixed Use 105 1.05% 301,975 927 16.85%
Irrigation
Only 383 3.84% 151,372 465 8.45%
Individually
Metered
Residential
8267 82.79% 657,707 2,018 36.71%
Total 9,986 100.00% 1,791,657 5,498 100.00%
Many water and wastewater utilities on the western slope, and throughout the U.S., are handling
similar challenges – increased regulatory pressures, system risks due to impacts of a changing
climate (e.g., multi-year droughts, fires, mudslides), and aging infrastructure. Because of these
cumulative pressures, costs are increasing, which results in higher rates for customers.
Some rates are based on fixed costs so customers cannot affect the base rates they pay for
monthly services. However, customers have direct control over their water use and therefore
over the price they pay for that water. Decreased water use will result in incremental savings. Of
the individually metered residential accounts, roughly half (those that are less than 3,000 square
feet) will be generally unaffected by the updated water use rate structure as they are already
billed using this methodology. The updated rates better reflect the value (cost) of water.
All customer bills will increase beginning in January primarily due to the increase in water and
wastewater base rates. For individually metered residential and irrigation-only accounts,
customers will also see increases in late spring and summer as outdoor water use occurs.
Four account types: Commercial, Multi-Family, Municipal, and Mixed-Use, will see no change in
how they are billed for water use in 2024 (though their base rates will increase the same as all
account types). These accounts will be analyzed later this year, and their rate structures will be
updated and implemented in the future.
We look forward to discussing this with you.
37
2024 Rate Structures
Individually Metered Residential & Irrigation-Only accounts
38
The cost of water in the West
2
39
Diminishing water supply
Gore Creek (above
Red Sandstone Creek)
Apr. 1 –Sept. 30, 2023
3
40
Bolts Lake
Bolts Lake Circa 1907 Credit: Eagle Valley Historical Society
41
Water conservation
5
42
Our Goal
6
Reduce water use by at least 400 Acre Feet (AF) by 2026
43
Account types
7
Account Type # of Accounts Total Billed
Consumption
(Kgals)
Total Billed
Consumption (AF)
Commercial 367 238,714 733
Multi-Family 799 425,678 1,306
Municipal 65 16,211 50
Mixed Use 105 301,975 927
Irrigation Only 383 151,372 465
Individually Metered
Residential
8267 657,707 2,018
44
Base Rates –water service
8
Per Single Family Equivalent (SFE)
per month (UERWA)
•Base service charge = $24.47
•Debt service charge (bonds) = $13.15
•Capital replacement charge = $5.23
1 SFE (up to 3000 sq ft)3 SFE (9000 sq ft)
$42.85/month $128.55/month
45
2023 water use rate structure (ended in 2023)
Home SizeTier 1
(kgals)
Tier 2
(kgals)
Tier 3
(kgals)
Tier 4
(kgals)
Tier 5
(kgals)
*SFE: 1 0 -66-1212 -18 18 –24 24+
9
UERWA
RATES
$4.75 $7.39 $12.89 $26.86 $40.30
*SFE = Single Family Equivalent, up to 3000 square feet
Inequitable. Larger homes pay less per 1,000 gallons than smaller homes for the same amount of water use.
Individually Metered Residential Accounts
46
Base (fixed) rates vs Water Use rates
BASE RATES PER SFE / MONTH WATER USE RATES PER SFE / MONTH
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
1 SFE 2 SFE 3 SFE
12,000 gals/summer month
1 SFE 2 SFE 3 SFE
10
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
1 SFE 2 SFE 3 SFE
Fixed Costs
1 SFE 2 SFE 3 SFE
Equitable (based on size of home)Inequitable (based on size of home & use)
47
A more equitable rate structure (2024)
11
BASE RATES PER SFE / MONTH
$0.00
$20.00
$40.00
$60.00
$80.00
$100.00
$120.00
$140.00
1 SFE 2 SFE 3 SFE
Fixed Costs
1 SFE 2 SFE 3 SFE
$0.00
$10.00
$20.00
$30.00
$40.00
$50.00
$60.00
$70.00
$80.00
$90.00
1 SFE 2 SFE 3 SFE
12,000 gals/summer month
1 SFE 2 SFE 3 SFE
WATER USE RATES PER SFE / MONTH
Based on size of home Based on water use
48
New water use rate structure
Home SizeTier 1
(kgals)
Tier 2
(kgals)
Tier 3
(kgals)
Tier 4
(kgals)
Tier 5
(kgals)
*SFE: > = 1 0 -66-1212 -18 18 –30 30+
12
CURRENT
UERWA RATES
$4.75 $7.39 $12.89 $26.86 $40.30
*SFE = Single Family Equivalent, up to 3000 square feet
25%
Reduction
30%
Reduction
2024 UERWA RATES $4.94 $7.69 $13.28 $20.15 $28.21
Individually Metered Residential Accounts
49
Overview of your bill –Individually Metered Residential
Two components of your bill:
•Fixed rates
•Variable rates (use)
13
Description Usage Amount
Tier 1 ($4.75/KGAL)12 $57.00
Tier 2 ($7.39/KGAL)12 $88.68
Tier 3 ($12.89/KGAL)12 $154.68
Tier 4 ($26.86/KGAL)12 $322.32
Tier 5 ($40.30/KGAL)2 $80.60
50
Recap of your bill
14
Charges in 2024
$1,153.54
Description Usage Amount
Tier 1 ($4.94/KGAL)6 $29.64
Tier 2 ($7.69/KGAL)6 $46.14
Tier 3 ($13.28/KGAL)6 $79.68
Tier 4 ($20.15/KGAL)12 $241.80
Tier 5 ($28.21/KGAL)20 $564.20
Dollar Increase % Increase
$258.18 28.84%
51
Know your numbers -erwsd.org
15
2023 Actual Billing vs. 2024 Projected Billing
52
Irrigation-only accounts
16
•Irrigation Only accounts – Exclusively outdoor use
•HOA, Condo/Townhome Associations
•Entry to community areas
•Pools
•Public Use Land
•Roundabouts, Frontage roads etc.
•Lodging turf areas
•NOT Individually Metered Residential accounts
•NOT raw water use (schools, golf courses, etc.)
53
Currently -3 irrigation rate structures
17
Multiplier
Based on Meter Size &Assigned SFE
Structure SFE
Acres of Irrigated Area
Coverage Based
Rate Structure
SIR
SPKSIC
54
2024 Irrigation-only rates
Per Acre Tier 1
(kgals)
Tier 2
(kgals)
Tier 3
(kgals)
Tier 4
(kgals)
Tier 5
(kgals)
1 Acre*0 -85 85-142 142 -170 170 –190 190+
2 Acres 0-170 170-284 284-340 340-380 380+
18
2024 UERWA
RATES
$9.49 $12.74 $14.58 $17.09 $20.92
*1 Acre = 43,560 square feet
20%
Reduction
30%
Reduction
28.43%
Reduction
CURRENT
UERWA
RATES
$6.91 $10.74 $18.23 $24.41 $29.23
55
Water & wastewater total bill comparison
19
$0 $20 $40 $60 $80 $100 $120 $140 $160 $180
Frisco - In Town
Silverthorne
Castle Rock
Longmont - In Town
Fort Collins
Loveland - In Town
Centennial
Longmont - Out of Town
Frisco - Out of Town
Steamboat
Telluride - In Town
Eagle - In town
ERWSD
Loveland - Out of Town
Telluride - Out of town
UERWA
Arapahoe County
Eagle - Out of Town
Breckenridge - In Town
Red Cliff
Breckenridge - Out of Town
Minturn
Water Comparison 5kgal user
$0 $50 $100 $150 $200 $250
Longmont - In Town
Frisco - In Town
Silverthorne
Castle Rock
Fort Collins
Loveland - In Town
Longmont - Out of Town
Centennial
Frisco - Out of Town
Steamboat
Breckenridge - In Town
Arapahoe County
ERWSD
Eagle - In town
Loveland - Out of Town
UERWA
Red Cliff
Telluride - In Town
Eagle - Out of Town
Breckenridge - Out of Town
Telluride - out of town
Minturn
Water and Wastewater Combined Bill Total -5kgal User
56
Wrap up
20
57
21
58
AGENDA ITEM NO. 9.2
Item Cover Page
DATE:January 16, 2024
TIME:30 min.
SUBMITTED BY:Tom Kassmel, Public Works
ITEM TYPE:Presentation/Discussion
AGENDA SECTION:Presentation/Discussion
SUBJECT:Vail Pedestrian Safety Improvements Project Update
SUGGESTED ACTION:Staff recommends proceeding with the design and installation of an
initial pilot program in Lionshead at the east and west entrances. This
will allow staff to utilize the grant funding and evaluate the benefits of
the program and whether or not the program should be expanded into
other areas.
PRESENTER(S):Tom Kassmel, Town Engineer
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Council Memo 1-16-24.docx
Town Council 1-16-24 Presentation.pdf
59
To:Town Council
From:Public Works Department
Date:January 16, 2024
Subject:Vail Pedestrian Village Safety Improvements Project Update
I.SUMMARY
The Town of Vail has contracted with Kimley Horn to complete the design of the Vail
Pedestrian Village Safety Project which includes the selection of and the design of
approximately 70 bollards and or equivalent safety measures and barricades at various
locations within the Vail Village, Lionshead Village, and Ford Park.
The purpose of the project is to control vehicular access into Vail’s high pedestrian
activity areas and restrict access when necessary during special events. The bollards,
safety measures, and barricades are not only intended to control general vehicular
access but are also intended to be impact resistant to provide the safest possible
environment for pedestrians in these areas. The majority of the safety measures will
likely be automatic retractable bollards with several being removeable to allow
authorized vehicles to access through them as needed.
The project has grant funding that is required to be utilized by the end of 2024.
The purpose of this discussion is to provide an update on the project progress and
confirm direction.
II.PROJECT UPDATE
At the last Council update staff presented two concepts for review. A Safe Access
Control concept plan and a Safe and Secure Access Control concept plan. Council’s
direction was to further investigate the Safe Access Control concept with a focus on
traffic control and a “less is more” approach and identify if there were any other
alternatives to bollards.
Since that time staff and the design team have reviewed various options including static,
removeable, and retractable bollards, as well as gates. Each at various impact crash
ratings. Retractable bollards provide the most flexibility and ability to be remotely
controlled, as well as be crash rated. Static bollards have limited application at our
access points and can be replaced with more aesthetically pleasing fixtures, such as
60
Town of Vail Page 2
landscape planters. Manually removeable bollards may have some limited use, but
may also prove to be unreliable if needed to be removed easily and quickly.
Gates are another option, and the town has used gate systems it the past before.
However lightweight gates that we have used before are easily broken and have been
hazards to pedestrians. Impact resistant gates are cumbersome, not pedestrian
friendly, generally not aesthetically pleasing, and where we might use them would be
manually operated to close areas during special events only. An intermediate gate, that
would be less easily broken, and potentially more aesthetically pleasing, i.e. Ford Park
west entrance gate, could function as traffic control but would not be crash resistant.
Based on the information above and some of the critical challenges identified below,
specifically in the Vail Village, staff is recommended moving forward with the installation
of a pilot program of retractable bollards in the Lionshead Village at the east and west
entrances. Installation in Lionshead has minimal impact to day-to-day operations within
Lionshead Village, since no vehicles, other than maintenance and emergency vehicles,
should be accessing this pedestrian zone, and the areas selected have less existing
infrastructure conflicts.
III.CRITICAL CHALLENGES
The installation of retractable bollards in Vail’s pedestrian zones will provide a safer and
more controlled pedestrian environment. However, there will be challenges to the
installation and operation, specifically in the Vail Village, and therefore it may be
beneficial to delay installation in Vail Village and install a pilot program in Lionshead
Village
Some of the challenges that this program will face, include:
Authorized Vehicle Challenge:
The primary challenge in Vail Village is accommodating the sheer number of authorized
vehicles that need to gain access to these high pedestrian areas daily. While in
Lionshead Village the number of authorized vehicles is minimal and restricted to
maintenance and emergency vehicles and/or special event/construction permitted
vehicles.
Operational Challenges
The expectation is that the bollard program will be controlled remotely from a central
location via a secure cloud software program that will include a visual on each
retractable bollard at all times. The bollards will also be operational via proximity cards
and/or vehicular proximity. With this type of access control Standard Operating
Procedures (SOP) will need to be established and some operational questions
answered;
If installed in the Vail Village will the bollards remain up on the bus route along
East Meadow Drive, potentially slowing buses down, and being a potential
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Town of Vail Page 3
hazard to pedestrians when they are frequently going up and down, or do they
remain down most of the time.
If installed in the Vail Village hundreds of vehicles will still need to gain controlled
access each day, how best will that be accomplished for each;
o Buses
o Private property access
o Town LSEV deliveries
o Third party delivery vehicles
o Trash Trucks
o Town maintenance vehicles
o Town enforcement vehicles
o Event Vehicles
Bollard mal function is still possible, however there are many fail safes to
preclude this, should the fail safe be “up” or “down”, the typical fail safe position
is “down”.
The system will be secured cloud based allowing control from multiple locations,
i.e. Checkpoint Charlie when it is manned and Police Department after hours.
The retractable bollards will ultimately be staff controlled and monitored, that may
cause issues and increase operational costs.
The system will require cameras at each location to confirm it is safe to raise and
lower bollards in addition to the sensors on the bollards, many of these cameras
already exist but may need modification.
The bollards, particularly the retractable bollards will require maintenance, semi-
annually.
Infrastructure Restoration Challenge:
Another identified critical challenge includes the physical installation. In most cases the
bollards will need to be installed within the snowmelted streetscape areas of town and
will impact the snowmelt and other utility infrastructure that is underground. The
restoration and relocation of this infrastructure is the bulk of the estimated cost.
However, one opportunity that has been identified that will limit some cost is the use of
the Town’s existing “Utility Trench”, an existing underground conduit raceway that was
installed as part of the original construction of the streetscape projects for occasions just
like this. The Utility Trench will allow the town to run fiber and power to most of the
bollard locations without disturbing significant lengths of snowmelted areas, and it will
also allow the Town to expand with additional technologies on this new fiber backbone
simultaneously or in the future.
IV.PILOT PROGRAM AND FUNDING
Considering the above alternatives and challenges, this project should be designed and
implemented in a phased manner. An initial pilot program is recommended to better
understand whether or not this should be implemented in all locations. Considering the
limited impact and limited challenges, the recommended pilot program locations are the
east and west entrances to Lionshead.
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Town of Vail Page 4
The Town received $250,000 of matching grant funding for pedestrian safety
improvements in 2022. The funding was for the installation of retractable bollards in
pedestrian zones and for the purchase of additional E-Courier Vehicles for the Vail
Village loading and delivery program. The purchase of the E-Courier Vehicles is
complete, and the bollard funding must be spent by the end of 2024. The Town also
budgeted $600,000 in 2023 for the design and installation of an initial phase of bollards.
Approximately $300,000 of which could be made available for implementation in 2024.
V.STAFF RECOMMENDATION
Based on the initial goals set for this project, staff recommends proceeding with the
design and installation of an initial pilot program as soon as spring/fall 2024 in
Lionshead at the east and west entrances. This will allow staff to utilize the grant
funding and evaluate the benefits of the program and whether or not the program
should be expanded into other areas.
VI.ATTACHMENTS
Presentation
63
PRESENTATION BY
Public Works
Vail Pedestrian
Village Safety
Improvements
1-16-24
64
The goal of this project is to provide a safe and inviting pedestrian experience within the
Town’s high pedestrian areas by installing a flexible vehicular access control program that
creates a safer pedestrian environment, and is flexible enough to create more secure
pedestrian areas that restrict vehicular access completely during specific special events in
specific areas at specific times, thus mitigating the potential threat of intentional and/or errant
vehicle/pedestrian conflicts resulting in injury or death, all while maintaining full access for
emergency vehicles and responders.
PROJECT GOALS
Council Direction 2-21-23
•Safe Access Control NOT High Security
•Less is More
•Look at Alternate Options
Town of Vail | Name of Presentation | vailgov.com
Initial Council Direction
•2020 Entertainment Districts Success
•2021/22 E-Courier L&D Success
•Special Event Safety & Operations
•2022 Matching Grant Funding $250k
65
LOCATIONS & VEHICLE ACCESS CONTROL
•Vail Village –6 Access points
•Checkpoint -Main access point
•Village Center –Limited access for East Meadow
•Gorsuch –Exit Only for Gore Creek Drive
•Hansen Ranch –Exit Only for Bridge Street & main access for Hill House
•Mountain Haus –In Town Bus access Only
•Vail Road –In Town Bus access and East Meadow Exit Only
•Lionshead –2 Access points; By Permit Only
•Arrabelle/Montenarros Alley
•East Lionshead Portal Entry
•Ford Park –2 Access points; By Permit Only
•East Betty Ford Way
•West Betty Ford Way
Town of Vail | Name of Presentation | vailgov.com 66
ACCESS CONTROL OPTIONS
•Bollards
•Static
•Removeable
•Retractable
•Aesthetics
•Gates
•Manual
•Automatic
•Aesthetics
•Crash Rated vs Non Crash Rated
Town of Vail | Name of Presentation | vailgov.com 67
OPERATIONS & PHASING
•OPERATIONS
•Secure Cloud Based Operations
•i.e.Checkpoint Charlie & PD
•Camera’s at Each Location
•Access via
•Checkpoint Charlie
•Proximity Cards
•Vehicle Proximity
•Standard Operation Procedures
•Bollards Up/Down
•Times/Days/Locations
•Special Events
•Impact on Buses/L&D/Emergency
Response/Private Property
Access, etc…
Town of Vail | Name of Presentation | vailgov.com 68
NEXT STEPS
PILOT PROGRAM
•Lionshead
•Limited Impact to Existing Operations
•Enhances Safety & Access Control
Town of Vail | Name of Presentation | vailgov.com
NEXT STEPS
•Public Outreach www.engagevail.com
•Design & Vender Selection
•Pilot Program Construction
(Spring or Fall 2024)
•Use of Grant by end of 2024
•MMOF $250k
69
70
Thank you
71
AGENDA ITEM NO. 10.1
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Town Manager Report
SUGGESTED ACTION:2024 Vail Social Date
2025 Yamanouch-Machi Sister City Visit
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
TM Update 012624.docx
72
Town Managers Update
January 16, 2024
1. Strategic Goals & Actions
Steph Johnson will be coordinating scheduling interviews with Council members and the strategic
plan facilitator, Marv Weidner, between January 25-29th. We will also be planning an
economic/business focus group to meet with Mr. Weidner on Friday, January 26th at 8:00. We will
schedule a community focus group as well. We also confirm with Council members the dates of the
actual strategic planning meeting which would occur over two days. This meeting will occur in the
last week of February.
2. Vail Social Dates
Due to some scheduling issues, we are bringing back Aug. 27 or Sept. 10 for your consideration for
the Vail Social community potluck. We are trying to find a date where we have council availability
aligned with resources (i.e. tables), sunlight and staff time. As a reminder, the event takes place from
5 to 7 p.m.
3. Sister City Visit
After a productive visit to Vail in October, officials from Yamanouch-Machi would like to continue
dialogue on a number of topics with Vail Town Council and have extended an invitation to visit Japan
in January, February or March of 2025. Is there a particular month that works best for Council?
4. Other
There may be other topics the Town Manager needs to share with the Town Council.
73
Town of Vail Page 2
PRIORITY VAIL TOWN COUNCIL GOALS FOR 2023
CATEG
ORY
GOALS NEXT STEPS WHO
Housing The Town of Vail will acquire 1,000
additional resident housing deed
restrictions by the year 2027 as
compared to 2017. By October 1,
2023:
1.Complete the Residences at
Main Vail.
2.Initiate the entitlement process
for the Timber Ridge and West
Middle Creek housing
developments.
3.Acquire the East Vail CDOT
parcel and initiate the design
process.
4.Initiate the acquisition process
for one additional parcel of
land to create a significant
regional housing development.
5.Amend the commercial linkage
requirements and adopt
residential linkage
1. Residents moved into RMV on September 1
st, 20223.
2. A development agreement has been executed with
Triumph development for 290+ units at Timber Ridge and
this application are working its way through the development
review process and we are on track for a May 1, 2024
construction start.
3. The Town received 10 proposals for creating a housing
project at West Middle Creek and at the Councils direction,
staff is negotiating a contract with Corum Development.
4. The Town is under contract to purchase 3 CDOT parcels
including the east Vail parcel, land adjacent to West Middle
Creek housing site, and the Timber Ridge housing project.
5. TOV and other stakeholders have begun working with the
State Land Board on the Dowd Junction property.
We are on track to exceeding this goal.
Housing Director lead,
supported by Town
Manager & Deputy
Manager, Finance
Dept, Public Works,
Com Dev, Econ Dev
Civic Hub
and
Town
Hall
By November 1, 2023:
Determine a program, budget,
and critical path to renovate
Dobson Ice Arena so that it will
continue to serve Vail for
another 40 to 50 years.
By no later than September 1 of
2024, (Modified by council on July
18, 2003)
the town will Determine
whether to renovate or
relocate Town of Vail offices
and if relocated determine best
location(s), a budget, and a
timeline for relocation or
renovation and determine the
preferred community uses to
be developed at the Civic Hub.
“
Dobson: The Populus design team is on schedule for
completing a schematic design for Dobson. Staff is working
on a RFQ to solicit development companies to partner on
this project.
Town Hall/Civic Center: The Town has picked a consultant
team to complete the scope of work to achieve the second
part of this goal. A steering committee has also been
chosen to provide recommendations on this project to the
Council as this project moves forward. Contract awarded
to 4240/Design Workshop/EPS to conduct spatial,
floor planning, and economic analysis on Civic Hub
site, Municipal Complex, and Public Works Site
Public Works Director -
Dobson/ Town
Manager & Com Dev
Director, Econ Dev
Excellent
Custome
r Service
By November 1, 2023:
Create a clear definition for
providing excellent customer
service to our residents and
guests for town services and a
means of measuring to what
degree we are providing
excellent customer service.
Identify and implement metrics
for objectively measuring
organizational effectiveness
and health so that a baseline is
developed which can be
improved on in future years.
The goal is to create clear standards for customer service
related to our residents, guests, and internal customer
service. This has turned into a more complex project since
goals need to be accompanied with metrics. On November
7th, staff will provide a framework for achieving this goal. Full
implementation of this goal will occur in 2024. On
November 7th Council reviewed high level goals for this
project and a framework for measuring those goals. There
was general acceptance of the proposed next steps.
Town Manager and
Leadership Team
Land Use
Regulatio
ns
Support
By November 1, 2023:
Review and analyze Title 12
Zoning, the Official Zoning Map,
Title 14 Development Standards,
Staff has completed an extensive set of recommendations to
align the zoning code and administrative policy with the goal
of creating affordable housing and these recommendations
have been implemented or adopted by the Town Council.
Community
Development Director,
Public Works Director,
Fire Chief
74
Town of Vail Page 3
Town
Goals
and other pertinent land use policy
language including the Town of Vail
Comprehensive Plan. Bring forward
recommendations for amendments
to help foster the creation of
affordable housing and improved
efficiency of the development
review process.
Examples of implementation include creating two affordable
housing zone districts that provide flexibility for future
housing project sand greater predictability by being more
prescriptive with standards (versus a negotiation).
The following is an update on the 26 Council priority actions identified in 2022:
Vail Town Council Action Plan
PROJECT MILESTONE UPDATES POINT of
CONTACT
COMMUNITY
West Vail
Master Plan
Implementation
Phase 1, Housing: Implementation of recommendations in
Chapter 3, WVMP.Ordinance No. 19 adopted 10/07/23
May 2022 – October 2023.
Phase 2, Commercial (West Vail Center): Implementation of
recommendations in Chapter 2, WVMP. Overview and proposed
next steps, December 2023.
Phase 3, Transportation & Mobility: Implement recommendations
in Chapter 4, WVMP.
Coordinate implementation timeline in context of town-wide
Transportation Master Plan.
Matt Gennett,
Community
Development
Director
Timber Ridge
Apartments
Redevelopment
Contract executed with Triumph Development to build Timber
Ridge II.
Aug. 1, 2023: Updated market study, design development, and
entitlement approval process to redevelop Timber Ridge Village
Apartments.
Final approvals are being obtained from the PEC and DRB.
Spring 2024
Construction begins.
Feb. 1 – Apr. 1, 2025
New units expected to be completed and available for phased
occupancy.
George Ruther,
Director of Housing
Ford Park
Master Plan
Amendments
Ford Park Master Plan Amendments. An update was provided to
Town Council on July 18 and the plan was approved by Council on
Nov.7th. The plan has many elements with potential for
implementation over several years, dependent upon funding and
prioritization. The Ford Park Operating Committee will be formed and
begin meeting in early 2024 with the purpose of recommending items
for implementation to Town Council.
Todd
Oppenheimer,
Capital Projects
Manager
Short Term
Rental Policy
Amendments
Jan. 1, 2023
Effective implementation date of Ordinance No. 11, Series of 2022.
Feb. 28, 2023
STR license renewal deadline.
Carlie Smith,
Finance Director
Early Childhood
Initiatives
Funding in 2023 ($250,000) for Council supported areas including:
Community Tuition Assistance - ongoing grants for incomes
below 450% of federal poverty
Workforce Retention – grants to 2 programs for 2023
Expansion and Sustainability of ECE programs
– infant subsidy and facility/lease support
– pursuing expansion opportunities via in-home and/or new
spaces
Capital support – facility maintenance support ongoing & future
capital support TBD
Krista Miller,
Human Resources
Director
75
Town of Vail Page 4
Permanent
Location for
Children’s
Garden of
Learning
Lease at temporary location expires 2026 or earlier pending 180
days’ notice. Staff are working to identify potential sites.
Matt Gennett,
Community
Development
Director
Kathleen Halloran,
Deputy Town
Manager
Wildland Urban
Interface Code
Amendments
May 2023
Town Council update on 2022 Fire Free Five grant program.
May-October 2023
Implement 2023 Fire Free Five grant program.
Spring 2024 Fire Free Five code adoption consideration.
Mark Novak, Fire
Chief
ENVIRONMENT
USFS Booth
Creek Fuels
Reduction
Project
July 2023 USFS Record of Decision issued.
Winter 2023/2024
Identify costs and funding sources.Cultural clearance.
2024-2030
Implementation - timeline is variable due to external factors.
Mark Novak, Fire
Chief
Identify
Alternative Fuel
Solutions
2022 - First boiler replacement operational. Collecting data on usage.
Town is under contract with the Grey Edge Group, to study feasibility
of a networked geothermal system for decarbonizing the snowmelt
system. Experts toured Vail infrastructure on May 8th.
Kristen Bertuglia,
Enviro mental
Sustainability
Director
Sustainable
Strategic Plan
Jan. – Dec. 2023 Kristen Bertuglia,
Environmental
Sustainabilty
Director
Wildlife Crossing
at Dowd
Junction
Feasibility and design RFP in 2023 to identify additional crossing
opportunities in addition to Dowd.
Kristen Bertuglia,
Environmental
Sustainability
Director
Global
Friendship |
Peer Resort
Exchange
Programming
Staff to present a Global Friendship and Peer Resort proposed plan
to town council in Q1, including existing relationships and exploring
future visits to share best practices and learn from leading
destinations. 2024
Mia Vlaar,
Economic
Development
Director.
Kristen Bertuglia,
Environmental
Sustainability
Director
Cultural Heritage
Preservation &
Programs
2023 Budget is $25,000.
March 21, 2023 – Resolution No 4 passed for the Naming or
Commemoration of town-owned properties. Town’s website has
been updated to include an online application.
Partner on Trailblazer Award process.
Continued work in 2023 - Summervail Archives (on hold for now,
need to reconnect with their team) ; Vail Valley Voices (ongoing
project with many more oral histories still to be captured) ;
Library’s 40th Anniversary (celebration was first announced in
March ; historic display on Hauserman table through the summer,
Galleria display exhibit opened in August; July 4th Book ‘n Bake
Sales (Theme is “This Library is Your Library – 40 Years Strong”)
; Eagle County celebrates 140 years (Library hosted the traveling
photography exhibit in April) ; CHC website has been further
updated to include cultural initiatives from other departments ;
CHC committee meets bimonthly.
Lori A. Barnes,
Director of Library
Services
Open Lands
Plan
2022-2028 - Biodiversity study to kick off in late summer 2022. Field
work began June 15
Kristen Bertuglia,
Environmental
76
Town of Vail Page 5
Sustainability
Director
Building Code
Regs & Climate
Action Plan
Implementation
May 2022 Phase 1 complete – Adoption of 2021 ICC Codes with
additions for solar and EV readiness 2023.
Phase 2 – Roadmap to Zero, incentives to include outdoor energy
uses/snowmelt offset program. Solar RFP responses received,
contract to be completed June 20.
Matt Gennett,
Community
Development
Director
ECONOMY
2. Dobson and
Civic Area Plan
Implementation
Dobson Ice Arena – By November 1st, 2023, determine cost for
Dobson; by November 2024 determine location for Town Hall
services.Dobson:Architect/design firm and owner’s rep presented
conceptual designs for Dobson Ice Arena renovations during a Joint
meeting with VRD and Town Council on July 18. Conceptual designs
were adjusted based on feedback. Town Council presentation on
August 1st responding to seating capacity questions and asking to
continue moving forward with the recommended design and funding
plan. August 15th contract for schematic design awarded to Populous
team and moving forward with the $55M option. Schematic design
was presented to Town Council on Dec 5.
Civic Area – Contract awarded to 4240/Design Workshop/EPS to
conduct spatial, floor planning, and economic analysis on Civic Hub
site, Municipal Complex, and Public Works Site.
Matt Gennett,
Community
Development
Director
Greg Hall, Public
Works Director
4. Zoning
Review
Propose changes to zoning regulations to enhance or encourage
workforce housing: Ordinance No. 17 approved on 09/19/23 which
allows development on steep slopes in H district. First reading of
Ordinance Nos. 24 & 25 on 11/07/23 to make certain strategic
amendments to the H district and allow higher retaining wall heights
for housing development in the proposed H and H2 zone districts.
Matt Gennett,
Community
Development
Director
Special Events
Funding Model
Alternatives
Initiative
As part of the reimagining and restructure of the economic
development department as a destination marketing organization
(DMO), special events strategy and funding will be explored in Q2.
Carl Ribaudo is providing consulting services to address the town’s
reorganization into a Destination Marketing Organization including
marketing, special events, welcome centers, and business
development.
Mia Vlaar,
Economic
Development
Director
Vail’s
Stewardship
Roadmap
Adoption of plan by resolution by Vail Town Council occurred in
August, 2023 and initial implementation was built into deaprtmetn
budgets. An RFP has been published to engage a destination
stewardship consultant to support the implementation of the plan and
community adoption in 2024.i
Mia Vlaar,
Economic
Development
Director
Next Steps for
TIF Funding
Estimated funds available between 2022 and 2030 total
approximately $45 million. Timeline: 3 - 5 years
Current plan is to use remaining $45M toward the $55M Dobson Ice
Arena renovations.
Kathleen Halloran,
Deputy Town
Manager
Economic
Development
Strategic Plan
Update
Following the reimagining and restructuring of the department as a
destination marketing organization (DMO), the economic
development strategic plan will be wrapped into the overall new TOV
Strategic Plan set for development in 2024.
Mia Vlaar,
Economic
Development
Director
EXPERIENCE
3. Excellent
Customer
Service
By November 1, 2023, achieve the following:
Create a clear definitions of excellent customer service to our
residents and guests and a means of measuring to what degree
we are providing excellent customer service.
Identify and implement a metric for objectively measuring
organizational effectiveness and health so that a baseline is
developed which can be improved on in future years.
Presentation to Town Council November 7 of a high-level summary
for implementation of Excellent Customer Service Plan. November 7
Kathleen Halloran,
Deputy Town
Manager
77
Town of Vail Page 6
also includes a presentation by RRC & Associates with the summary
results of post-visit guest surveys from Winter ‘22/’23 and Summer
‘23.
Go Vail 2045 –
Vail Mobility &
Transportation
Master Plan
July 2022 – May 2024.
Completed existing conditions public outreach/analysis and Noise
Study update. Team is in the process of drafting initial
recommendations which will be presented to the public and Council
this summer for initial comment and feedback. Presentations made
to Town Council August 1, August 15; Oct 17, and Dec 19. An
overview summary of these presentations will be coming in early
2024.
Tom Kassmel,
Town Engineer
Public Works
Shops
Expansion and
Access
Improvements
March 2021 – June 2022. - Access Improvements: Engaged design
team to provide a scope to provide additional steps to provide access
to the upper level of the public works shop building.
Greg Hall, Public
Works Director
E-Vail Courier
Implementation
Oct. 1, 2022 - Full implementation began. Council was updated on
May 16th on the success of the program and lessons learned. Town
Council passed an ordinance in October for an expansion of the
program to include large couriers such as FedEx/UPS. The town is
currently fighting a request for a Temporary Restraining Order by
these two carriers.
Ryan Kenney,
Police Commander
Regional
Transportation
Ballot measure passed in Nov. 2022. Town Council member Barry
Davis is serving as the town’s representative on the RTA board. This
first year will be spent establishing the new RTA.The RTA provided
an update to Town Council on August 1
st
Public Parking
Initiatives
New parking rates and passes were implemented at the start of the
2022/23 winter season. On April 18, Town Council approved
recommendations by the Parking Task Force to implement changes
to summer parking overnight rates and event parking rates at Ford
Park. Parking Task force met July 21 to continue discussions for the
upcoming winter parking program. Town Council approved the winter
parking plan on August 15th. Parking Task Force set to meet in the
coming month to recap the summer parking program and learnings
from new initiatives (carpool, etc)
Greg Hall, Public
Works Director
Guest
Experience
Initiatives
PrimaVail and PrimaService programming will continue through
winter season
Mia Vlaar,
Economic
Development
Director
78
AGENDA ITEM NO. 10.2
Item Cover Page
DATE:January 16, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Town Manager Report
AGENDA SECTION:Matters from Mayor, Council, Town Manager and Committee Reports
(20 min.)
SUBJECT:Council Matters and Status Update
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
240116 Matters.docx
79
COUNCIL MATTERS
Status Report
Report for January 16, 2024
Town Council gave kudos to town staff:
o Great job clearing snow early in the morning!
o Congrats to Judge Buck Allen on his 45 years at Town of Vail!
o Thank you to Code Enforcement Officers for monitoring Hansen Ranch Road
for skier drop-off activity.
o Thank you to parking booth attendants for positive attitude during hectic
Town Council praised the 10th Mountain Division parade
o Nice job, Denis De Souza in expertly clearing snow from the parade route
Town Council expressed concern with safety and traffic at Blue Cow Chute
Social Media Listening
Here is the Sprout Listening link: https://share.sproutsocial.com/view/d09e70a6-6de6-4e1e-9e70-
a66de6ee1e60
In spite of low snow totals, posts were still overwhelmingly positive during the holiday period. Positive
TOV stories included a lot of posting and positive engagement around the Winterfest installation, a post
about the Pepi tribute at the Children’s Fountain as well as the Habitat for Humanity announcement.
Negative sentiment scores were attributed mostly to news outlet posts regarding the trucking company
lawsuit, stalking allegations for a local real estate agent and a piece showing Epstein connections to Vail.
In the News______________________________________________________
Dec. 28
NYE Tips
https://www.vaildaily.com/news/vail-adjusts-transit-safety-services-in-town-for-new-years-eve/
https://www.realvail.com/tips-for-celebrating-safely-in-vail-this-new-years-eve/a18110/
Vail Resorts' Epic Promise -letter
https://www.vaildaily.com/opinion/letter-heres-how-vail-resorts-can-fulfill-its-epic-promise/
Dec. 29
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Speed Bumps
https://www.vaildaily.com/news/vail-ditches-about-half-the-speed-bumps-from-parking-
structures/
E-Bike Rebate Program
https://www.vaildaily.com/news/town-of-vails-e-bike-rebate-program-is-closed/
Ski Train Debate
https://www.realvail.com/the-great-ski-train-debate-will-skiers-workers-ever-ride-the-rails-in-
colorado/a18112/
Dec. 30
Booth Heights Attorney Fees
https://www.vaildaily.com/news/in-latest-dispute-in-booth-heights-saga-vail-resorts-wants-town-
of-vail-to-pay-1-18-million-in-attorney-fees/
Dec. 31
Values Matter - letter
https://www.vaildaily.com/opinion/letter-values-matter/
Jan. 1
NWCCOG Housing Report
https://www.vaildaily.com/news/new-housing-efforts-in-eagle-county-other-mountain-
communities-still-leave-large-gaps-for-locals/
Jan. 2
Habitat for Humanity Homes Coming to Vail
https://www.realvail.com/first-ever-habitat-for-humanity-vail-valley-homes-coming-to-the-town-
of-vail/a18128/
Pitkin Creek Park Housing Lottery
https://www.vaildaily.com/news/vail-accepting-applications-for-pitkin-creek-park-housing-lottery/
Christmas Tree Disposal
https://www.vaildaily.com/news/how-to-dispose-of-your-natural-christmas-tree-in-eagle-county/
Jan. 4
Housing Progress in Vail
https://www.vaildaily.com/news/vail-evaluates-community-housing-progress-at-first-meeting-of-
2024/
Go Vail 2045 Master Plan
https://www.vaildaily.com/news/how-vail-plans-to-deal-with-growing-traffic-over-the-next-20-
years/
Habitat Homes in Vail
https://kdvr.com/news/local/vail-spends-2m-to-help-locals-buy-homes-in-the-increasingly-
expensive-ski-town/
Speed Bumps
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https://snowbrains.com/vail-co-removes-speeds-bumps-plans-to-implement-additional-safety-
measures/
Jan. 6
USPS Service
https://www.realvail.com/colorado-congressional-delegation-pushes-usps-for-better-mountain-
service/a18139/
https://www.realvail.com/colorado-lawmakers-slam-postal-service-for-delivery-issues-in-
mountain-towns/a18149/
https://www.vaildaily.com/news/fix-postal-problems-in-mountain-towns-colorado-lawmakers-
pettersen-bennet-hickenlooper-and-neguse-demand/
https://www.vaildaily.com/news/audit-finds-u-s-postal-service-delivery-to-colorado-mountain-
towns-lagging-due-to-staffing-issues-mishandling-of-mail/
Jan. 9
Geothermal for Snowmelt
https://www.vaildaily.com/news/is-geothermal-energy-a-viable-option-to-decarbonize-vails-
snowmelt-system/
Loading & Delivery
https://www.cbsnews.com/colorado/news/high-stakes-lawsuit-pits-town-vail-against-hundreds-
trucking-companies/
https://www.cbsnews.com/colorado/video/breckenridge-to-propose-new-plan-to-use-electric-
vehicles-for-delivery-services/?intcid=CNM-00-10abd1h
Upcoming Dates
March 5 Annual Community Meeting 4:30pm
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