HomeMy WebLinkAbout2024-02-27 VLHA Agenda
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Vail Local Housing Authority Minutes
Thursday, February 1, 2024
8 a.m.
Virtually via ZOOM
PRESENT ABSENT
James Wilkins
Kristen Kenny Williams
Dan Godec
Craig Denton
Steve Lindstrom
STAFF
Russell Forrest, Town Manager
George Ruther, Housing Director
Martha Anderson, Senior Housing Coordinator
Missy Johnson, Housing Coordinator (joined at 8:30 a.m.)
1. Call to Order
1.1 Call to Order
The meeting was called to order at 8 a.m. with a quorum present.
1.2 Zoom Meeting
2. Citizen Participation
2.1 Citizen Participation No comments.
3. Approval of Minutes
3.1 VLHA January 19, 2024 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
MOTION: Williams SECOND: Godec PASSED: (4 - 0)
3.2 VLHA January 23, 2024 Minutes
Presenter(s): Missy Johnson, Housing Coordinator
MOTION: Williams SECOND: Wilkins PASSED: (5 - 0)
4. Main Agenda
4.1 Prepare for VailHomePartners Meeting on February 6 with the Vail Town Council
Presenter(s): Steve Lindstrom, VLHA Chairman
Lindstrom referred to the drafted memo for review and finalization in prep for the joint session
with Town Council on Tuesday, February 6, 2024 and discussion ensued around the main
points, Authority key thoughts and information the group seeks from the Town Council.
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Forrest weighed in with his opinion and that of other managers, that Town of Vail will
have a lot of opportunities for regional partnership and cooperation in the future. His
opinion is that instead of leading with a new tax, Forrest prefers to talk about what are
the things regionally that we collectively want to do and what are the best tools to affect
that at the end of the day? There is a basis for a strong partnership, and the upcoming
DOLA grant that supports a regional housing market analysis and action plan will be a
great framework to define future partnership opportunities with housing. If there is a
need for funding, we can talk about, as we define projects, it in the future.
The Authority agreed to define specific building projects moving forward.
Forrest agreed there is importance to provide additional feedback regarding the
strategic plan and relevant information from recent focus groups with the business
community and diverse group of residents.
Williams adds, another element of the Authority concern would be to determine the
governance piece as we move forward.
The authority continued to review the drafted memo in effort to tee up future project
discussion and seek feedback from Council as to how do we set the stage for next 1 - 5
years. Forrest confirmed that the strategic planning meeting will take place at the end of
February for two days.
Forrest continued, over the last few weeks, there was a diverse group of business
interest, employees and residents for a focus group. There was a high level of
alignment with the group of residents. Leading with strong community to support a
great resort and providing adequate housing was what the group led with but several
discussion points surrounding childcare, recreation and more. Being thoughtful about
the continuum around housing, even for retirement housing, was also a key topic.
The mission of the Vail Local Housing Authority has always been to sustain community,
Lindstrom states that this is good alignment.
Williams suggests the idea of mix of rental and home-ownership as planned for Timber
Ridge could be a concept for use in future housing projects.
Denton highlights that historically, everyone came to Vail to ski and they lived close-in
and enjoyed the village. He seeks both attainable ownership and rentals for locals.
Godec mentioned a leased land project in Silt where a customer buys the vertical
construction, paid a rent payment on the land and a mortgage payment. It's a
Community Land Trust model. Godec believes the Authority shall explore a variety of
unique opportunities for home ownership.
Denton sees missed opportunities and Nimbyism being and issue.
The Authority is in alignment to move forward, pushing towards unique housing solutions.
Ruther highlighted and walked through the drafted memo based off of the Housing
update on January 2nd, as well as five high level subjects to highlight. The Authority
continued to talk through the initiatives of Vail Home Partners and Strategic Housing
Goals. The Housing Subcommittee was also active in the past once a month and could
be something to re-engage.
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With Forrest's lead, The Vail Housing 2027 Plan was discussed and the potential
curiosity from Council to push action to achieve the bold audacious goal and revise the
housing goal in the future.
The Authority concluded the agenda item by defining the future housing projects to
highlight, housing programs and overall presentation for Tuesday, February 6th.
5. Matters from the Chairman and Authority Members
5.1 Matters from the Chairman and Authority Members
Presenter(s): Steve Lindstrom, VLHA Chairman
Reminder to Authority that the February 13 meeting is cancelled. We will meet at the
joint Town Council session as well as Tuesday, February 27.
The Authority agreed to purchase 1 table at the Habitat for Humanity Carpenter's
Ball fundraiser, for $2,500, taking place in March.
MOTION: Godec SECOND: Wilkins PASSED: (5 - 0)
6. Adjournment
6.1 Adjournment Meeting adjourned at 9:22 a.m.
MOTION: Godec SECOND: Williams PASSED: (5 - 0)
7. Future Agenda Items
7.1 Vail Housing 2027
Land Banking
8. Next Meeting Date
8.1 Next Meeting Date February 6, 2024
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Memorandum
To: Vail Town Council
From: Vail Local Housing Authority
George Ruther, Housing Director
Date: March 5, 2024
Subject: Town of Vail Housing Policies Update Discussion
____________________________________________________________________________
I. Executive Summary
The Vail Town Council and the Vail Local Housing Authority have committed to work
collaboratively, as Vail Home Partners, to ensure the Vail community realizes its vision to be the
Premier International Mountain Resort Community. While many factors contribute to achieving
this vision, maintaining and sustaining community through the creation of resident-occupied,
deed-restricted homes, and ensuring a continuum of housing options for local Vail residents, are
two of the top priorities and critical actions Vail Home Partners can take to achieve the vision.
To do, appropriate levels of resources, including, staffing, funds, and time, shall be invested in
programs and initiatives which yield a demonstrated increase in the supply of resident-occupied,
deed-restricted homes and contribute to a continuum of housing options. That said, the town
staff must take proactive steps to increase the supply, affordability, and availability of resident-
occupied, deed-restricted homes for a greater diversity of local residents in Vail and the Eagle
River Valley.
II. Purpose
The purpose of this memorandum is to forward the recommendation of the Vail Local Housing
Authority on proposed updates to the adopted housing policy statements. The purpose of the
updated policy statements is to:
update and reaffirm support of the Town’s housing goals and expectations,
express which methods the Town and its partners will pursue to achieve the adopted
housing goal of acquiring 1,000 new deed restrictions by the year 2027,
inform decision making that results in the implementation of housing solutions,
articulate the important role of housing in addressing the economic and environmental
sustainability of the Vail community, and
ensure that there is an adequate supply of housing all the entire continuum of housing
near employment, transportation, and community facilities, such as schools.
The Vail Home Partners, acting upon input from the Vail community, has acknowledged that
maintaining and sustaining community through the creation of resident-occupied, deed-
restricted homes and supporting a continuum of housing are top priority actions. It is also
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widely acknowledged that the long-term continued success and viability of Vail relies heavily
upon maintaining and sustaining community.
The desired outcome of this initiative is to update, and subsequently reaffirm, by
resolution, housing policies statements that continue to result in the increase in the
supply of resident-occupied, deed-restricted homes which results in the Town realizing
its vision to be the premier international mountain resort community and achieve its goal
of acquiring 1,000 net new deed restrictions by the year 2027.
III. Housing Program Successes and Opportunities
The Town of Vail has realized many resident-occupied, deed-restricted home development and
program successes. These successes have been a direct result of clear policies objectives,
community engagement, political support, and innovative and entrepreneurial approaches to
addressing the need for deed-restricted homes. Like many other mountain resort communities,
Vail has implemented commercial linkage and inclusionary zoning requirements, imposed
mitigation of development impact fees, and applied similar reactive responses to the housing
challenge. And, like many other mountain resort communities, Vail continues to experience
significant housing needs. To be successful, Vail must continue to be committed, proactive,
innovative, willing to think differently, and boldly approach the housing challenge. The results of
the past six years have demonstrated the benefits of clearly articulated and relevant housing
policy direction.
Examples of Vail housing program successes include:
Vail Housing 2027 Strategic Plan implementation and progress towards the goal
Vail InDEED (175 homes)
Chamonix Vail Neighborhood (32 homes)
Residences at Main Vail (72 homes)
Timber Ridge Village redevelopment (294 homes)
West Middle Creek Village Apartments (270 homes*)
Not every housing effort or initiative has been successful. In fact, unfortunately, some have
failed. Over the past 30 years, several of the Town’s housing policies and initiatives have
resulted in underperforming outcomes. For example, the Pitkin Creek Village deed restriction
terms resulted in resident-occupied homes for a temporary period of time, after the initial seven-
year sunset, the homes converted to the free market. The Town is now purchasing those
homes at free market rates to re-record deed restrictions on the homes. Similarly, the Town’s
inclusionary zoning and commercial linkage requirements address only 30% of net new jobs
created as a result of new development, thereby leaving the community to address the
remaining 70%. This has proven to require a sizeable investment of the Town’s limited financial
resources. Likewise, the Town’s policy on fee-in-lieu payments simply shifted the onus of
providing deed-restricted homes from the developer onto the Town. And, in most instances, the
amount of the fee-in-lieu payment does not fully cover the Town’s cost of providing new homes.
Further, evolving deed restriction terms created instances whereby deed-restricted homes are
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allowed to remain unoccupied and vacant, at the property owner’s discretion, resulting in little to
no benefit to the Vail community.
These examples, and many others like them, merely illustrate the ever-changing environment
that is housing policy and reinforces the importance that the Vail Town Council and the Vail
Local Housing Authority revisit the Town’s housing policies on a regular basis with the objective
of ensuring the policies are achieving desired results and accurately reflect current policy
direction of the policy makers. In fact, it has been successfully demonstrated that new housing
solutions and opportunities arise as circumstances, conditions, and housing policy adapt over
time. What worked previously may not work again, and vice versa.
IV. Roles and Responsibilities
The roles and responsibilities of the Vail Town Council, the Vail Local Housing Authority, and
the Vail’s Housing Department staff are uniquely different when it comes to achieving the
Town’s vision and adopted housing goal. In sum, the roles are responsibilities are:
Vail Town Council – policy and final decision maker.
Vail Local Housing Authority – technical adviser and consultant
Housing Department – administration and implementation
The Vail Town Council shall be the final decision maker on these important policy matters.
The Housing Authority’s role, as a commission appointed by the Vail Town Council, and further
authorized by the State of Colorado (C.R.S. 29-4-209), among other matters, is to consult and
advise the Vail Town Council on housing-related matters including forwarding recommendations
on each of, or all the following topics:
housing policy program administration
implementation strategy funding options
land use regulation project management
negotiation strategy financing alternatives
The Housing Department works at the direction of the Vail Town Council and Town
Administration to administration and implement the policies and objectives of the Vail Town
Council.
The table below highlights the varying roles and responsibilities:
Vail Town CouncilVail Local Housing Authority Vail Housing Department
Set policy Forward Administer programs
recommendations
Direct staff Lead special projects Manage projects
Establish priorities Oversee programsVerify code compliance
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Authorize funding Conduct research Implement day-to-day
operations
Incur debtCommission reports and Oversee budgets
studies
Acquire property Advise decision makers Staff boards
Identify critical Issue debt free of
actionsTABOR
Adopt budgets Propose Initiatives
V. Background
On July 17, 2018, the Vail Town Council approved Resolution #30, Series of 2018, a resolution
adopting the 2018 Town of Vail Housing Policy Statements and setting forth details in regard
thereto (attached). Six years have passed since the adoption of the ten housing policy
statements. Prior to 2018, the Town’s adopted housing policies had remained unchanged for
nearly three decades. In that time, policy makers have changed, economic conditions have
shifted, housing markets have evolved, the gap in the housing demand has widened, and nearly
825 new deed restricted homes have been created or are in the pipeline for completion by early
2027. These results can be directly attributed to the articulation of clear and concise housing
policy direction.
Additional policy direction is outlined within the Vail Housing 2027 Strategic Plan. In this case, a
single policy statement was articulated and adopted by the Vail Town Council. According to the
Strategic Plan,
“the Town of Vail acknowledges that the acquisition of deed restrictions on homes for
Vail residents is critical to maintaining community. Therefore, we ensure an adequate
supply and availability of homes for residents and recognize housing as infrastructure in
the Town of Vail; a community support system not unlike roads, bridges, water and
sewer systems, fire, police, and other services of the municipal government.”
This policy statement, while subtle in some instances, and more direct in others, is reflective of
an ever evolving and dynamic history of the housing policies of the Town of Vail. This most
recent statement highlights key acknowledgements by the Vail Town Council.
They include:
Acquiring deed restrictions (the goal) is equally, if not more important, than acquiring
entire homes (the method). The financial investment and implications of acquiring entire
homes is very different than acquiring deed restrictions.
For years, providing places for employees to live (workforce housing) was the single
focus of the Town’s housing policy. It was all about providing places for “workers to
sleep at night”. Over time, this policy has evolved its focus towards maintaining and
sustaining community, meaning workers are people and people add as much to the
vibrancy of our mountain resort community as they do to fill the jobs in our shops and
businesses.
The Town’s more recent policy statement also places emphasis on the supply and
availability of homes for residents. This too is an important consideration. For years, the
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term “affordable housing”, with income limitations and price appreciation caps carried the
conversation. The unfortunate fact remains, the availability and affordability of homes in
a resort community is relative and all segments of the market need housing
opportunities. These segments of the market require, however, for there to be a well-
supported continuum of housing options.
There has never been a doubt that one of the many roles of local government is to
provide appropriate and adequate infrastructure in our communities. Only recently,
however, has housing been acknowledged as infrastructure worthy of the public sector’s
involvement in resort communities. Not unlike roads, bridges, water and sewer, housing
is of equal importance and demands equal attention and resources if a resort community
is to be viable and sustainable over time.
Housing is more than an issue to be addressed by either the private sector or the public
sector. It is, by all accounts, a community-wide issue requiring the attention of all
sectors. And, like other issues which face an entire community, its solution, and
resulting community-wide benefits, requires engagement and participation from the
entire Vail community. Success is highly unlikely if the problem is left on the shoulders
of a select unfortunate or already overly burdened few. In Vail’s case, the entire
community includes taxpayers, guests, year-round and part-time residents, large and
small employers, developers, regional partners, employees, etc.
VI. Policy Development
Ensuring that the housing policy statements are updated and reflective of current needs is an
important step an organization should take to increase overall effectiveness and efficiency in
realizing its vision and achieving its goals. Generally stated, a policy or policy statement is
simply an acknowledgement of the acceptable method(s) for which the vision is pursued and
goals are achieved by the organization. There are a number of key questions which an
organization should answer when updating policies. These key steps and questions include:
What is the identified need for the policy/policies? Why are they important? How has the
need changed over time?
Who is responsible for determining the policy updates?
Who are the stakeholder groups that must be included in the policy development
process?
What are the draft policy statements? Do the policy statements achieve the goal? Are
the policies aligned with the desired outcomes?
How are the policies implemented into day-to-day operations of the organization? The
Department? The adopted administrative procedures and practice? What are the
specific tasks or strategies that should be taken? What has worked, what has not
worked, and what may no longer be relevant or pertinent?
Are the policy outcomes measurable, quantifiable, and objective? What is the definition
of success? Does the policy direction still align with the adopted goal? If not, what must
change to ensure alignment?
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Which existing policies should be kept? Which need amending? Which policies are
irrelevant or no longer pertinent and applicable? Are any policies missing?
VII. Town of Vail Housing Policy
Vail’s housing policies have evolved over time. This evolution, in large part, is the result of ever-
changing demands on resources, needs of the community, political support, Town Council
priorities, conditions within the economic markets, and outside forces affecting the greater Vail
community. Some of the policies are direct and well-articulated, while others are more subtle
and indirect. Examples of housing policies include:
A. The Town of Vail will only invest payment in lieu funds on properties located within the
Town of Vail municipal boundaries.
B. Employee housing will be equally dispersed throughout the Town of Vail.
C. Through a 50% on-site mitigation obligation, the Town will rely upon the private sector to
provide a portion of its land for the development of employee housing.
D. The Town of Vail will rely upon public/private partnerships to achieve its community
housing goals.
E. Developable land is a scarce commodity in Vail. For that reason, the Town of Vail will
lease its land rather sell its land for housing purposes. There are instances, on a case-
by-case basis, however, where the sale of land is deemed appropriate.
F. The Town of Vail will achieve its housing goals through the acquisition of deed
restrictions. Deed restriction acquisitions are a partial, yet effective investment in real
estate without having to fully invest in the property to achieve the desired outcome.
G. A fee in lieu payment structure will be established in response to the gap in affordability.
H. An EHU exchange program will be implemented to increase occupancy of existing
homes and replace “underperforming” deed restrictions.
I. The Town will pursue a wide range of options, pricing structures and product types to
address a wide range of market segment needs.
J. The Town will take proactive steps towards preserving and protecting the existing
affordable housing supply in Vail.
K. The private sector is an important partner. The Town will implement a streamlined
entitlement and permitting process that creates a private sector friendly business
environment.
L. Resource allocation demonstrates policy. The Town will allocate adequate financial and
staff resources to housing developments and initiatives.
M. Like land, money is a finite and scarce resource. The Town will pursue a consistent,
predictable and sustainable funding source to be dedicated to housing.
N. Newly constructed resident-occupied, deed-restricted homes will be walkable,
accessible to public transportation and otherwise located in proximity to the Town’s
primary job core areas.
O. Attention will be directed to prevent or minimize the rate at which long term rentals are
converted to short term rentals or other forms of free market vacation property.
P. The provision of on-site vehicle parking adds a financial and spatial burden on the
supply of housing. Focus will remain on meeting the transportation needs of the
residents rather than merely achieving compliance with a parking requirement.
Q. Upgrading and infill development opportunities are a preferred means of addressing the
housing needs of the community. Increasing residential density was used successfully
to improve the “resort” side of premier resort community. Similarly, density will be used
to improve the “community” side of premier resort community.
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R. The creation of resident-occupied, deed-restricted homes, whether through constructing
new or preserving existing, is an important contributor to maintaining and sustaining a
year-round economy, a vibrant community and healthy environment.
S. Town of Vail will rely upon its financial strength through the effective use of town capital
reserves to facilitate the creation of housing.
T. Objectives outside of income limits and net household asset verification will be used to
determine eligibility for participation in town-sponsored housing lottery selections.
U. The Town of Vail will seek alignment where appropriate and collaborate with its down
valley partner communities of Minturn, Avon, Eagle, Gypsum and unincorporated Eagle
County to broaden the availability of housing within the region.
V. The Town of Vail will implement flexibility in the application of its development fee
structure and mitigation of impacts obligations to facilitate the creation of deed-restricted
homes.
W. Incremental new development, both commercial and residential, will be required to
mitigate the impact of development and the creation of new jobs on the supply of deed-
restricted homes. Presently, 30% of the employee need for the total number of net new
jobs created is provided housing opportunities. 70% are not.
X. The Town of Vail will take a proactive vs. reactive response to identifying and
implementing housing solutions.
Y. The Town of Vail recognizes the differences between current needs and future demand
for deed-restricted homes in Vail. Therefore, both “catch up and “keep up” opportunities
for resident-occupied, deed-restricted homes will be actively pursued.
Z. The development review process and land use regulations play an important role in
determining the success of housing efforts in Vail. That said, development review
process and land use regulation reform, such as residential density bonuses, split unit
legalization, subdivision regulation amendments, streamlining the development review
process, EHU amendments, and similar forms of incentivizing the creation of deed-
restricted homes will be explored.
AA. The Town of Vail will focus its housing efforts on a diverse range of housing product
types and community needs.
VIII. Proposed Housing Policy Statements Updates
The Vail Local Housing Authority has met to review the adopted housing policies in the Town of
Vail. An updated version of the Town’s adopted housing policy statements with revisions are
noted in strikethrough and bold below:
#1 Housing IS Infrastructure - Deed-restricted homes are critical infrastructure in Vail.
#2 Housing Partners – We use public/private partnerships and actively pursue local and
regional solutions to increase the supply of deed-restricted homes.
#3 Private Sector Importance – We foster a proactive and solutions-oriented environment that
promotes private sector investment to create deed-restricted homes.
#4 Leverage Financial Strength – We take an entrepreneurial approach and will use our
financial strength and acumen to acquire deed-restrictions.
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#5 Breakdown Barriers – We align our land use regulations, building, andenergy conservation
codes, and administrative procedures to achieve our vision and housing goal, and
development applications are thoroughly, timely and efficiently reviewed….getting to “yes” is our
shared objective.
#6 Funding Creates Deed-Restrictions – We pursue a predictable, consistent, and reliable
source s of funding to obtain deed-restrictions and maintain the Town’s housing programs,
including grants, low interest loans, tax exempt bonds, and similar sources of municipal
financing.
#7 People Promote Community – We ensure opportunity and access to the Town’s housing
programs and initiatives through a clear, equitable, and easy to administer process for housing
selection.
#8 No Net Loss - No net loss in the total number of resident-occupied, deed-restrictions.
#9 Keep Up With Demand - New development, both residential and commercial, is obligated to
mitigate its incremental impact on the demand for resident-occupied, deed-restricted homes.
Payment in lieu, while needed may be applicable at times, is not the least preferred method of
mitigation.
#10 Deed Restrictions Benefit the Vail Community – When and where its deemed
appropriate, preference to leasing and ownership is granted to employees and employers
of businesses located within the municipal boundaries of the Town of Vail.
#11 Full Range of Housing Options – We pursue a continuum of housing solutions that
ensures a full range of home types that address the housing needs of all residents of the
Vail community, including both higher and lower den
#12 Funding is Policy – The Vail Town Council will fund housing opportunities and solutions as
deed-restricted homes are an investment in the Vail community.
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RESOLUTION NO. 1
SERIES 2024
A RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE VAIL LOCAL HOUSING AUTHORITY AND SOCIAL IMPACT
ADVISORS FOR GRANT WRITING SERVICES.
WHEREAS, the Vail Local Housing Authority (the ÐAuthorityÑ), is duly organized
and existing under the laws of the State of Colorado;
WHEREAS, the Vail Local Housing Authority is looking for grant funding
opportunities in support of the Town of Vail housing developments; and
WHEREAS, the Authority has selected Social Impact Advisors to provide a scope
of services to identify grant opportunities, prepare and submit grant proposals; and
WHEREAS, the Authority wishes to authorize the Chair of the Authority to execute
a scope of professional services agreement with Social Impact Advisors for work
associated with submitting housing proposals for affordable housing funding on behalf of
the Vail Local Housing Authority; and
NOW THEREFORE, LET IT BE RESOLVED BY THE VAIL LOCAL HOUSING
AUTHORITY OF VAIL, COLORADO, AS FOLLOWS:
The Vail Local Housing Authority hereby authorizes the Chair of the Authority to
enter into a scope of professional services agreement with Social Impact Advisors on
behalf of the Authority in substantially the same form as attached hereto as Exhibit A and
in a form approved by the Town Attorney.
This Resolution shall take effect immediately upon its passage.
Introduced, passed and adopted at a regular meeting of The Vail Local Housing
th
Authority held this 27 day of February, 2024.
______________________________
Steve Lindstrom, Chair, VLHA
ATTEST:
____________________________
Martha Anderson, VLHA, Secretary
|
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EXHIBIT A
|
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VailLocalHousingAuthority
FUNDRAISINGCONSULTING AGREEMENT
AGREEMENT BETWEEN
Vail Local Housing AuthoritySocial Impact Advisors
75 South Frontage RoadPO Box 536
Vail, CO 81657ANDEdwards, CO 81632
VAIL LOCAL HOUSING AUTHORITYand Social Impact Advisors, in consideration for mutual promises offered,
agree on this _____ day of __________ 2024, enter into this AGREEMENT for Social Impact Advisors to provide
professional consulting services as follows:
SERVICES
Social Impact Advisorswill provide the following consulting services for the VAIL LOCAL HOUSING AUTHORITY
starting on March 1, 2024:
Thefull scope of work and deliverables are included in Addendum A of this agreement. These consulting fees
arefor a scope of work which includes planning, preparing and submitting grant proposals, researching and
identifying funding opportunities, and collaborating with local partners to submit innovative housing proposals
for affordable housing on behalf of the Vail Local Housing Authority and theTown of Vail. The scope of work
includes:
1.Grant Proposal Writing:Work with internal staff and partner organizations to craft carefully considered,
well researched, detailed and persuasive proposals.
2.Create an annual grants calendar to align with existing and new funding opportunities.
3.Prospect Research:Conduct research and gain deep understanding of current and potential grant
options and use this knowledge to build strategy around crafting proposal requests and reports, while
expanding the funding partnerships on behalf of the Vail Local Housing Authority.
4.Building Relationships with Funders: Support the Vail Local Housing Authority in developing and
cultivating relationships with foundations and grant-makers to ensure long-term partnership and funding
opportunities are developed on behalf of the Town of Vail.
5.Public Private Partnerships and Cross-Community Collaboration: Partner with the Vail Local Housing
Authority and the Town of Vailto identify opportunities for partnerships in funding with other nonprofit
organizations, Eagle County, surrounding communities and neighboring towns to prepare the strongest
and most compelling proposals on behalf of the Vail Local Housing Authority and the Town of Vail.
SOCIALIMPACTADVISORS.COM970.376.7713
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TERM OF AGREEMENT
This agreement will begin March 1, 2024 and concludes February 28, 2025. It is renewable by mutual agreement
with an expanded scope of work.
FEES
1. The fees to conduct the services and deliverables described in the proposed Scope of Work for the VAIL
LOCAL HOUSING AUTHORITY are $25,500 for part 1 for three months (or $8,500/ month) and $72,000
for part 2 for nine months ($8,000/ month), beginning March 1, 2024. Fees include a 15% discount to
support the mission and budget of VAIL LOCAL HOUSING AUTHORITY.
2. Please note that the project fees do not include fundraising related expenses (i.e., direct mail appeals,
cultivation events, donor recognition signage), travel, meeting expenses or other reimbursable
expenses. If the scope of work is further broadened or is determined to require significantly more time,
additional costs will be incurred based on mutually agreeable terms and fees.
3. There are no extra charges for administrative costs from our office such as phone time, copying,
preparing supporting documents, mileage for local meetings. .
4. Reasonable travel expenses including mileage, meeting expenses and other business-related
expenses, airfare, car rental, hotel accommodations and $100 per diem when the Consultant travels
outside of the Vail Valley area on behalf of the VAIL LOCAL HOUSING AUTHORITY are reimbursable.
Expenses incurred over $250 will be approved by the VAIL LOCAL HOUSING AUTHORITY.
5. VAIL LOCAL HOUSING AUTHORITY will be billed by the 15th day of each month for the following month's
services. Payment will be due by the 1st of the month.
6. These fees are not reflective of the amount of a fundraising goal or the amount raised. Social Impact
Advisors agree to put forth its best efforts for VAIL LOCAL HOUSING AUTHORITY and the consulting fees
shall be due and owing, irrespective of the fundraising results.
EXCLUSIONS
The following responsibilities, tasks and expenses are not included within the fees or scope of work provided
herein. The administrative tasks are expected to be provided by staff of the organization and appropriate fees
should be budgeted to support administrative needs of fundraising:
1. ADMINISTRATIVE & PROGRAM FUNCTIONS: Administrative tasks to support fundraising, marketing, and
grant reporting including but not limited to:
Providing the staff and resources needed to implement the programs and projects of grants
received.
Completing project reports, financials reports and managing grant reporting of grants obtained
by Social Impact Advisors.
Managing cash flow and processing/paying third party invoices.
Invoicing and providing expense reports for reimbursable grants.
2. FUNDRAISING AND DONOR SOLICITAITON: Social Impact Adivosrs will work in partnership with the staff,
and the committee of the Vail Local Housing Authority to support other donor solicitation and cultivation
activities beyond grant writing, however this engagement does not include fundraising among individual
donors or direct solicitation by Social Impact Advisors staff, unless identified as necessary in certain
circumstances..
SOCIALIMPACTADVISORS.COM 970.376.7713
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3. THIRD PARTIES: Hiring and payment to additional third party vendors outside of Social Impact Advisors
agents, employees and subcontractors, including but not limited to any additional graphic designers,
copy writers, public relations agencies, event planners, caterers and other vendors associated with
special events are not included within the fees charged by Social Impact Advisors.
4. SOCIAL IMPACT ADVISORS STAFFING
Social Impact Advisors and their employees will not be employed on a full-time basis by VAIL
LOCAL HOUSING AUTHORITY and reserve the right to work with other clients so long as there is
no conflict of interest that could impact the success and outcomes of this work and partnership.
Social Impact Advisors will devote the necessary time and professional expertise to fulfill the
scope of work outlined above. This may include additional consultants employed by Social Impact
Advisors to support fulfillment of this scope of work. Social Impact Advisors are responsible for
paying all of their agents, employees and subcontractors directly.
CONFIDENTIALITY AND OWNERSHIP OF INFORMATION
All information developed and collected in preparing for and carrying out the fundraising components of the
engagement shall be the property of VAIL LOCAL HOUSING AUTHORITY. Social Impact Advisors and shall,
during and subsequent to the term of this agreement, hold as confidential all data and information received as a
result of the duties and activities outlined within the Scope of Work. This information will not be used in any way
except as necessary to fulfill the obligations described above and within the Scope of Work. Social Impact
Advisors warrant that the corporation or its employees or representatives will not divulge information developed
during the course of the consultation to outside parties without the prior consent of VAIL LOCAL HOUSING
AUTHORITY.
RENEGOTIATION OF CONTRACT TERMS
Fees are estimated based on the amount of time required to complete outlined activities, and on the availability
of VAIL LOCAL HOUSING AUTHORITY leadership, staff and partners to be active participants in this process.
Should the parameters of the project or consultancy change significantly from those outlined in this contract,
new estimates will be presented. Should unforeseen complexities require a significant number of additional
workdays to be dedicated to the project, Consultants reserve the right to seek a renegotiation of contract terms.
It is the responsibility of VAIL LOCAL HOUSING AUTHORITY and the consulting team from Social Impact Advisors
to develop the most compelling case for support to meet the goals of this engagement. However, it is not
guaranteed that the fundraising goals will be achieved within the identified contracted timeframe. If a longer
engagement is necessary, an addendum and extension to this proposal with a new scope of work and
deliverables would be established.
To fulfill the terms of this proposal, Social Impact Advisors will be available for relevant internal and external
meetings and will commit to providing bi-monthly progress reports to committee leadership and a final report
at the conclusion of the engagement. The scope of work and overall length of this engagement can be
reassessed on a quarterly basis to ensure desired outcomes are being met by all parties.
CANCELLATION:
This Agreement contains the entire agreement between Social Impact Advisors and VAIL LOCAL HOUSING
AUTHORITY and any changes must be made in writing and signed by both parties. This Agreement may be
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terminated by either party upon written notice sixty (60) days prior to intended date of separation and the
organization shall pay for the work performed up to the date of cancellation.
CLIENT RESPONSIBILITY:
VAIL LOCAL HOUSING AUTHORITY are responsible for providing pertinent data and information associated with
this scope of work to Social Impact Advisors and successfully providing the resources need to implement the
deliverables outlined in the scope of work. VAIL LOCAL HOUSING AUTHORITY will keep Social Impact Advisors
well informed of all matters that may have bearing on the work on behalf of VAIL LOCAL HOUSING AUTHORITY.
RELEASE OF CLAIMS:
VAIL LOCAL HOUSING AUTHORITY hereby agrees to indemnify and hold Social Impact Advisors and their
directors, officers, agents, and employees harmless from and against any and all claims, actions, suits, damages,
awards, costs (including reasonable attorney fees), expenses and liabilities incurred in connection with any third-
party claim arising from this Agreement. VAIL LOCAL HOUSING AUTHORITY expressly understand and agrees
that Social Impact Advisorsshall not be liable for any indirect, incidental, special, punitive, consequential or
exemplary damages arising out of or in any way related to this agreement including, without limitation, damages
for any loss or other intangible losses.
If you accept the terms and conditions of this Agreement, please sign below and return the complete, original
copy of this Agreement via scanned electronic email to katie@socialimpactadvisors.com.
AGREED AND ACCEPTED
For Social Impact Advisors For VAIL LOCAL HOUSING AUTHORITY
_____________________________________________
Katie Santambrogio Signature
Founder & CEO Steve Lindstrom on behalf of the Vail Local Housing Authority
Social Impact Advisors Date: _____________________________
Date: February 22, 2023
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