HomeMy WebLinkAbout2024-02-06 TC Meeting MinutesTown Council Meeting Minutes of February 6, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, February 6, 2024
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Pro Tem Davis.
Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town-
vail.
Members present: Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Members absent: Travis Coggin, Mayor
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Call to Order
2. Citizen Participation
Citizen Participation began at time stamp 6:00 p.m. on the High Five video.
Caitlin Murray, Executive Director of Bravo! Vail Valley Music Festival shared upcoming highlights of
the 2024 Bravo! season.
Taylor Guardarian, an Eagle County resident, asked if Town Council, on behalf of the Town of Vail
could provide a letter to the U.S. Forest Service indicating the town was not opposed to an
assessment of the West Vail Mountain.
3. Any action as a result of executive session
There was none.
4. Consent Agenda
Consent Agenda began at time stamp 6:06 p.m. on the High Five video.
4.1 January 2, 2024 TC Meeting Minutes
Town Council Meeting Minutes of February 6, 2024. Page 2
4.2 January 16, 2024 TC Meeting Minutes
4.3 Contract Award to Walking Mountains Science Center for Vail Nature Center 2024
Summer Programming
Authorize Town Manager to enter into an agreement, on a form approved by the Town Attorney,
with Walking Mountains Science Center for Summer 2024 programming at the Vail Nature
Center, not to exceed $109,373.00.
Background: This is an annual contract for Vail Nature Center operations.
4.4 Contract Approval for 2024 Special Event Sponsorships over $50,000.00
Authorize the Town Manager to enter into agreements, on a form approved by the Town Attorney,
for the following events, in the respective amounts: Vail Comedy Festival - $50,000.00, Gerald R.
Ford Amphitheater - Live Music & Entertainment - $55,000.00, Vail Farmers Market & Art Show -
$57,500.00, Taste of Vail - $60,000.00, Vail Dance Festival - $65,000.00, Springfree Bluegrass
Festival - $80,000.00, Après at the Amp -$125,000.00, GoPro Mountain Games - $155,000.00,
Bravo! Vail Music Festival - $310,000.00
Background: The following events have been allocated over $50,000.00 and need council approval
to execute these agreements: Vail Comedy Festival - $50,000.00, Gerald R. Ford Amphitheater -
Live Music & Entertainment - $55,000.00, Vail Farmers Market & Art Show - $57,500.00, Taste of
Vail - $60,000.00, Vail Dance Festival - $65,000.00, Springfree Bluegrass Festival - $80,000.00,
Après at the Amp -$125,000.00, GoPro Mountain Games - $155,000.00, Bravo! Vail Music Festival -
$310,000.00
4.5 Contact Award to Grimes Service Company for Upgrading Heating Controls at the
Vail Public Library
Authorize Town Manager to enter into an agreement, on a form approved by the Town Attorney,
to Grimes Service Company for upgrading the Heating Controls at the Vail Public Library, not
exceed $59,685.00.
Background: The control system for the library HVAC system is obsolete and is no longer
supported by the manufacturer. An engineering firm is currently designing a new HVAC system
for the library and this control package is designed to work with the new system.
4.6 Contact Award to RoadSafe Traffic Systems, Inc. for Town of Vail Street Striping
Services
Authorize Town Manager to enter into an agreement, on a form approved by the Town Attorney,
to RoadSafe Traffic Systems, Inc. for striping Town of Vail streets, not exceed $68,247.92.
Background: Each year, the Town publicly bids maintenance work for roadway striping for all
Town roads. This work is budgeted within the Capital Street Maintenance budget.4.7 Contract
Award to Advanced Network Management Inc. for Data Center Infrastructure Replacement
Town Council Meeting Minutes of February 6, 2024. Page 3
Staufer made a motion to approve the consent agenda; Biszantz seconded motion passed (6-
0).
5. Town Manager Report
The Town Manager Report began at time stamp 6:06 p.m. on the High Five video.
5.1 Town Manager Report
There wasn’t one.
5.2 Council Matters and Status Update
6. Action Items
6.1 Resolution No. 07, Series of 2024, A Resolution Supporting Passage of the Bolts
Ditch Act
The discussion for Resolution No. 07, Series of 2024, began at time stamp 6:07 p.m. on the High
Five video.
Presenter(s): Jason Cowles, Director of Engineering and Water Resources, Eagle River Water
and Sanitation District
Approve, approve with amendments, or deny Resolution No. 07, Series of 2024.
Background: The Bolts Ditch Act is federal legislation that would add Eagle River Water &
Sanitation District and Upper Eagle Regional Water Authority as government entities, along with
the Town of Minturn, that may use, maintain, and repair Bolts Ditch and its headgate, which are
located in the Holy Cross Wilderness and will be an essential filling source for the new Bolts
Lake Reservoir. The District, Authority, and Minturn are collectively seeking support from local
entities for the passage of the Bolts Ditch Act because Bolts Lake Reservoir will be critical to
providing sustainable water supplies for our region.
Staufer made a motion to approve; Seibert seconded motion passed (6-0).
6.2 Ordinance No. 01, Series of 2024, First Reading, An Ordinance Amending Section 7 of
Ordinance No. 22, Series of 2023 Regarding the Effective Date of the Ordinance
The discussion on Ordinance 01, Series of 2024, first reading, began at time stamp 6:10 p.m. on
the High Five video.
Presenter(s): Greg Roy, Planning Manager
Approve, approve with amendments, or deny Ordinance No. 01, Series of 2024, upon first
reading.
Background: The subject property is a portion of the CDOT right-of-way that is proposed to be
included as part of the Timber Ridge Subdivision with the Minor Subdivision application
Town Council Meeting Minutes of February 6, 2024. Page 4
(PEC21-0010). The plat to incorporate this area into Lot 1 has not been recorded to date, and
the effective date of the zoning designation needs to be amended to ensure appropriate time to
allow the plat to be recorded prior to zoning to take effect. Currently the zoning will take effect
on March 1, 2024 and the proposed ordinance would amend the date to April 1, 2024.
Staufer made a motion to approve; Seibert seconded motion passed (6-0).
There being no further business to come before the council, Staufer moved to adjourn the
meeting; Chapin seconded motion passed (6-0), meet adjourned at 6:10 p.m.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Bibbens, Town Clerk