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HomeMy WebLinkAbout2005 PlanCHAMONIX PARCEL LAND USE PLAN August 2, 2005 Prepared by the Town of Vail Community Development Department, Davis Partnership Architects, and Michael Hazard Associates I. SUMMARY Davis Partnership, Michael Hazard Associates, and a neighborhood committee, along with the Town of Vail Community Development Department staff have completed an analysis on the Chamonix Parcel and developed this Land Use Plan from those efforts. The process has incorporated the information from the study conducted by the consultants with the information culled from the neighborhood citizens to create a simple and flexible Land Use Plan document and Future Land Use Map in the form of a color- coded "Site Plan" (attached). A series of meetings among the appointed review team, neighborhood committee, and Town Council were held between August and November, 2004, which led to the establishment of the following project objectives: • Identify a location for the West Vail Fire Station on the Chamonix Parcel; • Identify other potential land use opportunities for the Chamonix Parcel; and • Provide a Land Use Site Plan which can be used as a guideline to establish detailed development plans for the Chamonix Parcel (attached). II. PROCEDURAL REQUIREMENTS Following the study phase of this planning document, staff determined that the land use designation of the subject property is harmonious with the goals of this plan and does not require an amendment to the Official Land Use Map for the Town. of Vail. The official land use designation of the Chamonix Parcel is "Medium Density Residential" on the Official Land Use Map, a designation which has Fire Station listed as a desired use to .have in these areas and is harmonious with the residential component in this Chamonix Parcel Land Use Plan document. The only specific use other than fire station on the Chamonix Parcel upon which consensus was reached during the study phase of this project is a medium density residential use indicated on the attached plan map as the "Development Zone" and highlighted in yellow (Attachment A). In order to establish a medium density residential use on the subject property, a change in zoning from the current Two_Family Primary/Secondary (P/S) Residential district to the more appropriate Medium Density Multiple Family (MDMF) Residential district is required. The fire station use itself requires the approval of a Conditional Use Permit by the Planning and Environmental Commission (PEC) in both the P/S and MDMF zone districts and therefore does not necessitate a change in zoning for it to be built. The passive recreational areas identified on the .land use map do not require a zone change or modifying the parcel's land use designation on the Official Vail Land Use Map. III. USES Primary Use: Fire Station Secondary Uses: Medium Density Residential; Passive Outdoor Recreation; Open Space (See the Lamed Use P/an Summaryon the attached Site Plan map.) The primary use onsite and the catalyst for this plan's development is the fire station long contemplated for this town-owned site in West Vail. The fire station is to be located lower down on the site adjacent to the existing sites in the Heavy Service (HS) zone district which are compatible with this type of use. The medium density residential use is secondary to the fire station and is meant to provide a logical transition from the commercial service oriented uses on the frontage road to the residential character of the area above Chamonix Lane. The architecture of a medium density residential improvement on the subject property should employ the use of pitched roofs to ensure compatibility with the residential neighborhood above. The passive recreational and open spaces contemplated for the site will serve as buffers to mitigate any potential impacts to neighboring uses. IV. PLAN OBJECTIVES a. Maintain a safe intersection at Chamonix Road and Chamonix Lane; b. Minimize #raffic and noise impacts for the neighborhood; c. Define a location for the fire station and other uses; d. Preserve and build upon community characteristics of the neighborhood; e. Be mindful of site access and the impacts of traffic on the neighborhood; f. Explore financing options for the fire station; g. Study the feasibility ofdrive-through engine bays; h. Allow for a possible future expansion of the fire station up to 16,000 sq ft and from two to four engine bays; i. Allow for adequate parking and snow storage at the fire station; j. Create adequate outside staging for the fire trucks. V. LAND USE PLAN MAP The attached site plan is intended for use as the Future Land Use Map for the Chamonix Parcel and contains a general Land Use Plan Summary which describes the four color-coded land use areas: Blue - Primary Use: "Town and Fire Station Uses", the proposed fire station building and any other Town of Vail amenities must go through the Design Review Application process and receive Design Review Board (DRB) approval. Yellow - Secondary Use: "Development Zone", intended for Medium Density Residential use and development not to exceed 18 dwelling units per acre in accordance with the Medium Density Multiple Family (MDMF) zone district and any proposed buildings must go through the Design Review Application Process and receive Design Review Board (DRB} approval. Orange - Accessory Use: "Recreational Space", upon which any physical improvements associated with passive outdoor recreation, would require Design Review Board (DRB) approval. Green - Open Space Buffer: no physical improvements in this area. VI. ATTACHMENTS A. Future Land Use Map ("Site Plan") ~ ~ a OOV2lOl00'IIVn : "a Otl0213~Jtl1N02lj H1f105 5G ~ i a 1N3WdOl3/~30.U.INl1WW00 m i ~- ~ ~~ ,LL213d021d XINOWtlHO ; ° ~ i d i J ~ ~~- x IItlA d0 NMOl 7 ~ ~ ~ ~ i 1 0 ~~ , - `~. r, 3 ~~. -I , w ai ~ _ / ~' ~' s ~- OyO~k,~O s ` ~~°`4~ l ~ r~ ~by0 , \\` w a 3,~ _; ~ ; ~ [1 -_~ _ ~ ~ __ -~ ~ ~ ~ ~ # ~f~' ~ ~ ~ ~~W X ~~ ~WLL ~` ~ ~ ~ r ,~ i ~~ I~ ~ I~ ~ ' I I, ~ ~ ww _ ~ I ~ ~I k ~ _ ~ ~~_ ~~ I a t Z d i cv ?v Wa O 'V1 ~I _~~ ~ ~~`~-' °mmca~ o ~ u~ ~ ~ ~ ~ >, a p~ n t o ~-1 I - ~ I , mt c a a a rn ~ ~a (~ ~.I. ~ .-O H 'o o n ~~ I _. I _ ALL, -. _ c a a a o ~ x m r ~ f' '' I ~ d~ a u a N ~ ~~ ~ ~ y - ~ W mmom~aci~ '~\,°. ~ ~,f ~~ i F a __ W .ta.. rnL v F rn ~ _ Z mt~C'O m~ ?6°y~\'. ~~ W c '~ c ~~: ~ \~U W O d a CO O Q .` O ~a Z y~ C ofo Y C ~ ~\ ~~~ W LL O p a O U d ~ ~ ~~ J {^ \~ ; F E tam - }9 ..~ 3 ~ LY ~b ro+yd }~ \~~\~~ Z a °aX m ~v~ ~ ~- ~~ ,= o E m~ o c o lq ~ ~t -e , a - \/ ~ a > -'O a O N _- a a t m 3 t ro E O. \ \\ E ~~a~r~a ` 1`. c cWyo5.4D -- z ~~ 0 ~ a aoY~Q~L "'O g F- \ ~4 v. °c°~°'Eoa J F- rr C a C N ~i ,~ ~ MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 16, 2005 SUBJECT: Second Reading of Ordinance No. 17, Series of 2005, amending the Vail Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto. Applicant: The Town of Vail, represented by Suzanne Silverthorn Planner: Matt Gennett I. DESCRIPTION OF THE REQUEST The applicant, The Town of Vail, represented by Suzanne Silverthorne, is requesting a second reading of Ordinance No. 17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII, Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto (Attachment A). The purpose of Ordinance No. 17, Series of 2005, is to establish a land use plan for a fire station and other uses on the Chamonix Parcel, located at 2310 Chamonix Road/Tract D, Vail Das Schone Filing 1 (Attachment B, Vicinity Map). The staff and applicant are requesting that the Town Council approve Ordinance No. 17, Series of 2005, upon second reading, with the findings located in Section III of this memorandum. II. BACKGROUND On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, the Vail Town Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on a fire station for the town-owned Chamonix property at Tract D, Vail Das Schone Filing 1/2310 Chamonix Road. On January 24, 2005, the Planning and Environmental Commission (PEC) held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the Planning and Environmental Commission unanimously approved a proposed land use plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On August 2, 2005, the Vail Town Council voted 6-1-0 (Donovan opposed) to approve Ordinance No. 17, Series of 2005, on first reading. III. STAFF RECOMMENDATION The Community Development Department recommends that the Vail Town Council approves Ordinance No. 17, Series of 2005, upon second reading, with the following findings: 1. That the proposed amendments further the purpose and intent of the Vail Land Use Plan; 2. That the proposed amendments promote the health, safety, morals, and general welfare of the Town of Vail; and 3. That the proposed amendments promote the coordinated and harmonious development of the Town of Vail in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. IV. ATTACHMENTS A. Ordinance No. 17, Series of 2005 B. Vicinity Map C. Chapter VII -Community Facilities, 1 Inventory and Assessment of Town Owned Property, Coarse Screen of Sites, Vail Land Use Plan D. TABLE OF CONTENTS, Vail Land Use Plan E. Figure 5-W, Vail Land Use Plan, with proposed amendment F. Proposed APPENDIX F, Land Use Plan for the Chamonix Parcel 2 ~~ t~ , ~~ surcharge increase for Eagle County. The increase will bring the current phone based surcharge of $.70 up to $1.25 per month per phone line. To assist in this matter the E911 Authority requested the Mayor of the town endorse the "Second Amendment" to the E911 Telephone Service IGA which provides for the proposed surcharge increase. Town staff recommended the signing of the amended IGA. Cleveland stated he was not comfortable raising the charge for service by 79%. He encouraged using E911 reserve funds to solve the fiscal shortfall until an efficiency analysis of the emergency communication system is undertaken. Smith stated expenses have increased as revenue is decreasing due primarily to mobile phone usage and increased trunk line costs. Moffet encouraged increasing mobile phone tower leases to help offset costs. Smith emphasized emergency communication system budget shortfalls were prevalent throughout the state. Cleveland expressed concern a potential change in the districting of the E911 board would be exclusionary of eastern Eagle County residents. Moffet moved with Cleveland seconding a motion to approve the IGA. The motion passed unanimously, 7-0. Zemler recognized Smith as performing exemplary at his job and operating the communications center. The seventh item on the agenda was the First Reading of Ordinance No. #16, Series of 2005, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use to the District and to add a definition of a "bowling alley" to the Vail Town Code. On April 25, 2005, the PEC voted 6-0-0 (Gunion absent) to forward a recommendation of approval for a proposed text amendment to the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use and to add a definition fora "bowling alley" to the Vail Town Code. On Aug. 2, 2005, Council tabled the First Reading of Ordinance No. #16, Series of 2005, without hearing any presentation. This application to amend the allowable conditional uses for the Commercial Service Center District and to add a definition for "bowling alley," was submitted as a part of the proposal to establish SDD No. #39, Crossroads. The application to establish SDD No. #39, Crossroads, was withdrawn. Staff reported a potential opportunity to examine and update the development standards for the Commercial Service Center District in whole. Ordinance #16, Series of 2005, died for lack of a motion. The eighth item on the agenda was the First Reading of Ordinance No. #19, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. #2. Moffet moved with Hitt seconding. Slifer and Cleveland announced the town would be performing a forest health project to address pine beetle mitigation within the town limits. Cleveland stated more mitigation would be performed in 2006. Donovan asked for a breakdown of the increases in employee salaries. Zemler acknowledged Phil Bowden of the United States Forest Service, Fire Technician Tom Talbot, and Town Environmental Officer Bill Carlson for designing the forest health plan. The ninth item on the agenda was the second reading of Ordinance No. #17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities. On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on afire station for the town-owned Chamonix property at 2310 Chamonix Road. On Jan. 4 24, 2005, the PEC held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the PEC unanimously approved a proposed land use plan and an attached site plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On Aug. 2, 2005, the Town Council voted 6-1 to approve Ordinance No. #17, Series of 2005 on first reading. Donovan questioned the location of a perceived driveway on a provided map. She then stated she would not vote for the project as she believed it was being forced on the site. She expressed there might be other potential sites uncovered during an upcoming West Vail master planning process. Moffet moved with Ruotolo seconding a motion to approve the ordinance. The motion passed 6-1, Donovan opposed. The tenth item on the agenda was the Second Reading of Ordinance No. #18, Series of 2005, an ordinance amending Section 12-7H-12, Density (Dwelling Units Per Acre), Vail Town Code, to allow multiple attached accommodation units within a dwelling unit located within the Lionshead Mixed Use 1 zone district. On June 27, 2005, the PEC held a public hearing on a request for a final review of a text amendment to Section 12-7H- 12, Density (Dwelling Units Per Acre), Vail Town Code, pursuant to Chapter 12-3, Amendments, Vail Town Code, to allow multiple attached accommodation units within a dwelling unit (PEC05-0040). Upon consideration of the text amendment request, the PEC voted 5-0 to forward a recommendation of approval of the request to the Vail Town Council. On Aug. 2, 2005, Council approved Ordinance No. #18, Series of 2005 on first reading. Ruther announced the ordinance worked to produce more "hot beds" in the LionsHead core area. Donovan clarified a room without a stove would not be considered a kitchen facility. Representing Vail Resorts, Jay Peterson stated the use does not work well in a public accommodation zone district. Four buyers of The Arrabelle at Vail Square had asked for a second lock-off unit. Hitt stated he believed staff had not researched the matter thoroughly enough as it could have potentially been expanded throughout town. Moffet moved with Cleveland seconding. The motion passed unanimously, 7-0. The eleventh item on the agenda was the Town Manager's Report. - Visitor Information Center Operator Contract Zemler called Council's attention to a draft contract he was preparing to sign between the town and Vail Info Inc for operation of the Visitor Information Centers, effective Oct. 1, 2005. Zemler asked if Council had any fundamental concerns with the contract prior to its execution, to which there were none. During the discussion, some operational details were discussed. Moffet suggested requiring vendors who do business in the Town of Vail, such as fly fishing guides, be required to obtain a Vail business license, while Slifer suggested expanding the Visitor Center operational policies to include some additional assistance in helping guests with lodging outside the town's boundaries, if needed. Donovan suggested increasing the number of hours a volunteer must work in order to obtain a parking pass. However, as the discussion continued, which included comments by Mike Griffin, who currently manages the community host volunteer program, the Council agreed to maintain the 80 hour requirement as drafted. Following the discussion, Griffin was commended by the Council for his dedication and hard work in managing the visitor centers and the community host program. July 18, 2005 West Vail Neighbor, T10WNOF VAIN ' The site planning process for the town-owned property at 2310 Chamonix Road in West Vail is in its final stages. On Tuesday, August 2, 2005, the Vail Town Council will consider first reading of an ordinance incorporating the proposed master plan for the property within the town's overall Land Use Plan. If approved on first reading, the ordinance will be considered for final approval by the Town Council at its Tuesday, August 16, 2005, meeting. Both of these meetings will be held beginning at 6 p.m. in the Vail Town Council Chambers, 75 S. Frontage Road, and will include opportunities for public comment. A copy of the plan and the site plan map to be considered by the Town Council is enclosed. Also, details of the master plan have been posted on the Town of Vail web site at www.vaitgov.com under the "projects and issues" section. Consideration of the ordinance by the Town Council follows a recommendation of approval by the Planning and Environmental Commission, whose members reviewed the proposed Chamonix Master Plan on June 27, 2005. The 3.6-acre property is currently zoned primary/secondary residential and was purchased by the town in 2002 for $2.6 million. At the time, a fire station, affordable housing and land banking were identified as possible future uses. In July 2004, the Town Council authorized a planning process to determine how best to accommodate a fire station on the parcel, as well as other desired and compatible uses. That work, which included a series of neighborhood meetings, has resulted in a master plan recommendation which identifies four specific uses (see attachment) for the property as follows: • Fire Station area and feeder road (approximately 1.1 acres). The fire station and feeder road are proposed to be located on the southernmost portion of the site so they will have the lowest impact to the existing residential neighborhood. The uses are similar to the existing heavy service uses along the North Frontage Road. • A second area defines a development zone (1.4 acres) that would be used as a transition zone between the heavy service district to the south and the residential neighborhood to the north. This development zone could include multi-family, medium density residential uses. • A third area defines a buffer zone (.5 acres) that would use open space to separate the development zone and the fire station from the existing neighborhood. • A fourth area, encompassing the east and west edges of the property (.6 acres), would be designated recreational spaces for passive or active use to further blend the development zone from the fire station and the existing neighborhood. 75 South Frontage Road • Uail, Colorado 81657 • 970-479-2100 / Ft1X 970-479-2157 • www. vailgov.com ~~~ IZEC.YG'I.ED PAPER If the master plan for the property is approved by the Vail Town Council, the next step would be to rezone the Chamonix parcel from Primary/Secondary Residential to the Medium Density Multiple-Family Residential (MDMF) zone district. The recommended zoning change would enable the town to develop the site according to the proposed master plan in which the fire station would be allowed as a conditional use, while the residential component would be capped at no more than18 dwelling units per acre on the property as identified in the master plan proposal. No commercial or retail uses would be allowed within the recommended zone district in accordance with the proposed master plan and sentiments expressed during the neighborhood meetings; however the recommended zone change would allow the opportunity for home occupations to occur upon the issuance of a home occupation permit. If the rezoning recommendation is approved by the Town Council, the next step would be to determine a sequencing plan for development of the site to include design and construction of the fire station, plus other uses to be built simultaneously or phased over time. Once those decisions are made, it would appear construction of a West Vail fire station could be well underway within the next year. On behalf of the Town of Vail, we appreciate your patience and continued involvement in this important project. Should you have questions, please contact members of our citizen review team who have volunteered to help manage the planning process: Kim Ruotolo and Dick Cleveland from the Town Council; plus Bob Armour and Tricia Hutchinson from the neighborhood; and representatives from the Fire & Emergency Services Department and other town staff. Also, please plan to join us for the next Town of Vail Community Picnic on Thursday, August 4, from 11:30 a.m. to 1:30 p.m. at Donovan Park. rely, Su ilve orn Town of Vail Community Information Officer (970) 479-2115; ssilverthorn(a)vailpov com Enc. wLIGo~~ 921-e4 l1N~oni~ ~r~~ u~a~5 NA_ M~ ~ ~r e ~ s c ~ ,rv~ ~ ~ c r ~. ~- ~~~,yr:S f 7~~5~~~.>`~ r~ , t !. ~~~ ~~l~~~5_~c-v t~ 1, ,. ~ . ~,. ---,Y i._L d ~ ~ ~' <v1`' ~,~t '~~Q jr~,-~ ~,~~J,~, Y ~ ~~. - ~~~ ~~~ .~ ~~ ~ ~ ~ l ~ ~ ~~~ ~~ ~~~ ~~s _~ .~ ~-~j ~~-o~ ~X ~~ '3 ~ ~ y iY ~. Z ~~ ~ ~?AV a s ~ ~ , ~--- `T ~C~` - G~ ~ `'Y 7 Z ~ c - is `~T~ ~ r ~ ~ 1 t ~~~^'~-- ~'-~ ~~ - ~ c_' ~ ~ y ~`l- 5 3 z u .-->;--, ~~___~, y y~ j ~~J ~ ~G~~ ' ~ ~S ``/` 7~ - ~` ~~ f ?G-= r ~% ~-,~7~ <<u 5 ~ ~~~ ~~~~ ~~ ~~ ~~ _~ r7. l Y'l (n'~ty~ ~tl` f lg vEc Es,.: / /~-~S~~~T~~~ 4~~ E/ ~ ~ '" ~` c~ dZ ,~ ~jT2C lxz, ' ~- ~~~1/~ 1/IiLC~.~wIC~~~c ~G , c„ S~•,~.~ C~~~~. . ~~~~ ~- ~~ ~ ~ f From: Kim Ruotolo To: divsix@vail.net Date: 11/15/04 6:35:51 PM Subject: Re: 2310 Chamonix Dear Randy, Thank you for your input on the Chamonix property. I am one of the Town Council representatives on this committee, and also live in the neighborhood (in North Trail Townhomes on Garmisch Drive). Many of the people who attended the community input meetings expressed concern with increased traffic along Chamonix Lane. There will be very limited (for ADA compliant homes, for example) IF ANY access to the property along Chamonix Lane. Many of the neighbors expressed interest in a sidewalk along Chamonix due to the current safety issues, and I think the Council should consider that option as a long term goal for the area. The Town Council would like to build a fire station on the property...in fact one of the main goals of the master planning process was to situate the station on the site in a way that best accomodated the needs and concerns of the neighborhood and fire department staff. Our 5 year capital budget plan includes money for the construction of a fire station, and our next hurdle is to review the incremental cost of staffing another fire station and coming up with funds annually to do so. Most of the neighbors were very dissatisfied with the option of adding ANY commercial properties to the lot -the preference of those in attendance at each meeting was for low to medium density family-sized homes, with North Trail Townhomes as a good model. Because of that input, I think that a car wash would probably not be well received -but it is an interesting idea. On another note, as someone who personally has been the beneficiary of the Town's affordable housing program and currently owns a home that is a product of that program, I want you to know that I am proud of the quality of homes that have been built. I think that they fit well into the fabric of the neighborhood. In addition, the people who live in them are hard-working citizens who contribute slot to our community. I am a perfect example...) spend countless hours in my duties as a Town Council member and as a member of numerous boards (in addition to working a full time job and raising two young children - 3 & 5 years old - who are the future of our community). I hope that you will reconsider your stance on "low budget" housing - rather than being a "nuisance", I believe that it and its residents contribute to making Vail the great place that it is! Sincerely, Kim Ruotolo Vail Town Council Member »> "Division Six" <divsix@vail.net> 11/15/04 5:50 PM »> VTC: Had I known the council was going to fill this property with MDMF I'd certainly have been involved much sooner. A buffer zone of low budget housing is no buffer at all, but a nucance to a neighborhood that the TOV has frankly "ignored". for one would like to see a fire station. An acceptable buffer wood be some trees and pedestrian access to the retail and bus. (notice the current path through the property. Without sidewalks along Chamonix I can assure you some one is soon to be seriously injured or killed walking on the street. I'm certain that more than I have requested some pedestrian safety and it would be negligent for failure to consider our safety. My brothers wife and 5 mo. old baby encountered a recent near miss strolling along Chamonix. understand Vail has no money, instead of more housing why not consider a year round touchless carwash. I have but theres no land available for me in Vail. Overtime It would surely pay for the entire project and some limited housing for firemen and carwash employees. It'd also be a great service to our community. TOV could also provide some overflow parking here, buffered by trees of course. Sincerely, Randy Fischer 2695 Davos Trail TOV ~ Chamonix Property •-- Home ~ Chamonix Proper y ~ Location Map Location Map G~-VERNING 1~A1`; Chamonoc Property Location Map I F F ti w F A) 1A E3U5 Cou and DRE Age Owi Vail Pub RFP Vail Vail Vail Chamonix Property Location Map click for a larger image (PDF) Page 1 of 1 '~'~'el~r~Fne tr~'~dai~f t `~ p ^ 1' y ~~, ~ ~ . >•~ ~ ~~; •~ yu 5 ..~i ,, {~,~ ..~ , F G'1 ._ a j r P.1 1., ~ a* ~ ~~ ! ~ ;~ r fin.;,• I {"/ ~ •J'~~)f; ~~ ..~ ~ Cirarnt~rlix Property ~-~„n,,..a.:;. ~ ~. ~; r ~~ !~/~- .~~~i~'~t'~,,._ ~ ~eC wit ~ ~~ ~~ ~ Home~News Releases ~ Contact ~ Search ~ Privacy Policy ~ Terms Of Use Copyright ©2004 -Town of Vai! 75 S. Frontage Road, Vail, CO 81657 ~" 5 ~G 2 v -f Toll Free: (866) 650-9020 ~~ ~}~r~ (970) 479-2100 /!~ ~~_- ~ ~~ ~~ ~-- ~- ~~. ~~ °~" ~~ ~ ~~~ h •//www.vail ov.com/sub a e.as '~ a e id=624 10/9/2004 ttP• g pg PPg_ CUJ DPI v~,;; ~ ~~ ~ ~,~ ~ a cd Lea ~,ti G61 ~~ >- ~ o ~ ~ ~ N ,ti J - ~' ~, `S J''~ ts'' ~ ~C l `~ ~~.J ~ t v ;, ttJ 1 `..e ,z ~~ i ...; :, i, ~~ 't.~ ~,f t •r~ ~~~ From: <Sackbauer@aol.com> To: <SSilverthorn@vailgov.com> Date: 10/31 /04 4:48:03 AM Subject: Re: Neighborhood Meeting Nov. 1 for Chamonix Property Update Hello Suzanne, We broad brushly discussed this project at our Board meeting last week as it related to the housing piece. We are still potentially interested in participating in the housing piece. Can you contact Dennis Gelvin to see when we can fit a short presentation into our Board agenda? Rick Sackbauer Phone: (970) 331-1961 Fax: (970) 476-7015 Shipping: 2036 Vermont Road Vail, CO 81657 Mailing: P.O. Box 3267 Vail, CO 81658-3267 E-Mail: sackbauer@aol.com CC: <dgelvin@erwsd.org> From: Dennis Gelvin <dgelvin@erwsd.org> To: "Suzanne Silverthorn" <SSilverthorn@vailgov.com> Date: 11/12/04 9:49:53 AM Subject: Chamonix Property Suzanne: Rick Sackbauer asked me to write to you to confirm the District's interest in participating in the construction of employee housing on the Chamonix property, if employee housing is included as a use. Our expectation is that any units allocated to the District would be handled just like our units at Red Sandstone. The District would pay for the construction of District units. Units would be subject to the Town's Master Deed Restriction and sales would be coordinated by the Town. The District would have a First Repurchase Option on our units and the Town would have a Second Repurchase Option. The District would have a Second Repurchase Option on the Town's units. A part of the District's land near our Intermountain water tank in West Vail is also available for construction of employee housing. We would be interested in coordinating the timing of construction on the District's site with construction on the Chamonix property, if that would be cost effective. We are prepared to enter into an Intergovernmental Agreement similar to the IGA for Red Sandstone Condominiums whenever the Town is ready. Please let me know if you need any additional information Thanks. Dennis Gelvin CC: Rick Sackbauer <RSackbauer@vailresorts.com>, Rick Sackbauer <sackbauer@aol.com> x(4/12/2007) Suzanne Silverthorn -Chamonix parcel From: jack Bergey <jackbergey@yahoo.com> To: <ssilverthorn@vailgov.com> Date: 4/12/2007 2:30 PM Subject: Chamonix parcel Suzanne Thank you for your return phone call. I will be closing on Bruce Norring's place at 2417 #9 Chamonix Rd this month. I will then be the proud owner of units 6,7,8„and 9 which all front the Chamonix parcel. Up until now Bruce was keeping me informed of the developments and I have been very pleased with the process and progress. I would like to be kept informed of any further developments especially when the rezoning process begins. Thank You Jack Bergey (John Jr) 720 208 7540 Page 1 From: "Erich Schneider -VAHLE, Inc." <ESchneider@vahleinc.com> To: <ssilverthorn@vailgov.com> Date: 8/1/05 9:29:33 AM Subject: Fw: West Vail Development; Chamonix Parcel 713.465.9796 Phone 713.465.1851 Fax eschneider@vahleinc.com a-Mail Visit Vahle's website at www.vahleinc.com! ----- Original Message ----- From: Erich Schneider -VAHLE, Inc. To: ssilverthorn@vahlegov.com Sent: Monday, August 01, 2005 9:23 AM Subject: West Vail Development; Chamonix Parcel Dear Ms. Silverthorn, We thank you for the information regarding the above project and just would like to urge you, the VAIL administration and all residents to have a last look at the only remaining open space in West Vail with its beautiful wild flowers and blooming sage. Is it really necessary to 'develop' any and all open space and repeat over and over again the mistakes committed by other, namely European, resort areas? As we know from experience, once the Vail administration has embarked on a project, no matter how undesirable and detrimental, it will be executed. Nevertheless, we would like to register our strong opposition. Sincerely. E & A Schneider 713.465.9796 Phone 713.465.1851 Fax eschneider@vahleinc.com a-Mail Visit Vahle's website at www.vahleinc.com! From: "Tina Wilson" <tinaw@vail.net> To: <ssilverthorn@vailgov.com> Date: 7/23/05 1:10:08 PM Subject: address change Dear Ms. Silverthorn, Thank you for all your updates on the West Vail Fire Station planning process. The master plan looks great, and we look forward to construction beginning. The reason I am writing is that we have moved, and would like to continue receiving your town of Vail correspondence at our new address. Our old address was 2572 Arosa Drive, and our new address is 2609 Davos Trail, Vail 81657. Thank you for making this change. Sincerely, Christina and David Wilson J ~ - s ~~ ~ 0 S J N ~ S o `~+ -.~'" 3 N S ~ '" ~ ~ ~o ~, 'S N S' ~ S S ^ Dr.Dooald9atith ~`, 6841 Woodson 3 OvalandPazk, KS 66204-1544 ;7 ~..,_...~~>. ~.I ~' ~_ ~ ~ ~~,. ~~,~ =~~--~~~~-~ ,a .~ ~ , ~, ~~.. _. - .. ~~,.e c--it-~~e--cam-- y i..-~--~ -~`` _~ ~ ~ ~-_ ~~ ~- ~ ". ,~ c..~ .~~~,~2 ., Z ~L.;~ c~ LP ~.., ~r,~ Gy' ~._.-,e ~ 4~ ~_.4,., !~' ~ Lam= ~¢' i,tl~--r~ j 1 F~--~~~~~ F ~ (i Tom and Flo Steinberg Kathy Langenwalter J.R. Rulapaugh 1022 Eagle's Nest Circle P.O. Box 1065 2085 B Zermatt Lane Vail, CO 81657 Vail,. CO 81658 Vail, CO 81657 Douglas Lockhart Galen Aasland Herbert Schorpp 2610 Arosa Drive 2527 Arosa Drive 2633 Cortina Lane Vail, CO 81657 Vail, CO 81657 Vail, CO 81657 Ryan Thompson Preston Isom Heather Gisondi P.O. Box 932 2199 Chamonix #20 2388 Garmisch Vail, CO 81658 Vail, CO 81657 Vail, CO 81657 Saipe Investments 1890 Lions Ridge Loop #5 Vail CO. 81657 June 27, 2005 Planning and Environmental Commission Town of Vail 75 Frontage Road Vail, CO. 81657 RE: Chamonix Property Dear Commission: Due to a scheduling conflict I'm not able to attend the meeting scheduled for today, please accept this letter as my input on the property (my son's 16th birthday). My intention is to develop the property that is labeled "development Zone" for the development of a premier Self-Storage development. I have been involved in the self-Storage business over the last twenty years and presently own two facilities with another under construction in the Denver Metropolitan area. Upon review of the most recent plan, in your recommendations "A second area...as a transition zone.." this clearly defines self-storage use as a transition use between commercial and residential for the following reasons: Minimal traffic No commercial lighting Architecture to be consistent with the residential neighborhood. Minimal access hours I would like the commission to evaluate Self-Storage as a possible viable alternative to the Chaminoix property. With the present plan of residential, may be difficult to develop for the following reasons: Topography Proximity to the Fire Station Thank you for your consideration, if you have any questions I may be reached at 303-260-4357. The attached rendering show the Fire station in the foreground with the self-Storage in three different building Sincerely, Harvey (Hank) Saipe Application for Review by the -~.~~', Planning and Environmental Commission t+- r~j~~l ~~ V!'11L Department of Community Development 75 South Frontage Road, Vail, Colorado 81657 te1:970.479.2139 fax: 970.479.2452 web: www.ci.vail.co.us General Information: All projects requiring Planning and Environmental Commission review must receive approval prior to submitting a building permit application. Please refer to the submittal requirements for the particular approval that is requested. An application for Planning and Environmental Commission review cannot be accepted until all required information is received by the Community Development Department. The project may also need to be reviewed by the Town Council and/or the Design Review Board. Type of Application and Fee: ^ Rezoning ^ Major Subdivision ^ Minor Subdivision ^ Exemption Plat ^ Minor Amendment to an SDD ^ New Special Development District ^ Major Amendment to an SDD ^ Major Amendment to an SDD (no exterior modifications) $1300 $1500 $650 $650 $1000 $6000 $6000 $1250 ^ Conditional Use Permit ^ Floodplain Modification ^ Minor Exterior Alteration ^ Major Exterior Alteration ^ Development Plan ^ Amendment to a Development Plan ~ Zoning Code Amendment ^ Variance ^ Sign Variance $650 $400 $650 $800 $1500 $250 $1300 $500 $200 Description of the Request: , ~~ / ~~ ~~~+c,c„~o~ /~ a tc~~ ~~ ~>~~~~~ ~'ec~e_ ~M~c~~~~~ ~r Location of the Proposal: Lot: Block: Subdivision: Physical Address: Parcel No.: (Contact Eagle Co. Assessor at 970-328-8640 for parcel no.) ~Sc_~~~'~;~~/ zoning: Ti,~, ; z„~; ly ~'r ~~~ ,~"ti~ >,~~-~.~,~ ~~~~~ i~~ ~~;~; ~.~ ~/~~ ~- . , Name(s) of Owner(s): ~~e_ T, .,~ ~~ L 1C+.~~ Mailing Address: Owner(s) Signatures Phone• _ ,k-( ~J, (~ f~5%''~I.l~, ~6'ttlbl~ ~~Q~U-e-~YcJ ~' ~~6(0 Name of Applicant: ~~~ Two ~~ ~~-i. ~ ~ ~ Mailing Address: ~S ~ ~ ~"~` j`~d,'~~`.y e /~04~(, U~.~` ~~ ICJ ~ 16 ~ ~ Phone: E-mail Address: For Office Use Only: Fee Paid: Check No.: By: Application Date: PEC No.: Planner: Project No.: Page 1 of 2-01 / 18/02 ~~~i~ ~-~~~~ I. SUMMARY Davis Partnership and Michael Hazard Associates, along with the Town of Vail administration, staff, and review team has completed a land use plan and master plan study for the Chamonix Property, commonly referred to as the "Chamonix Parcel". The process incorporated the information compiled by the project team through a number of meetings among the review team, neighborhood, and Town Council which occurred between August and November, 2004, and led to the development of the following project objectives: • Identify a location for the West Vail Fire Station on the Chamonix Parcel. • Identify other potential land use opportunities for the Chamonix Parcel. • Provide a Land Use Plan (Attachment A) which can be used as a guideline to establish detailed development plans for the Chamonix Parcel. PROCEDURAL REQUIREMENTS Following the study phase of this project, staff determined that the land use designation for the Chamonix Parcel as indicated on the Official Land Use Map does not require an amendment. The official land use designation of the Chamonix Parcel is "Medium Density Residential" on the Official Land Use Map, which has "Fire Station" as a use specifically called out as a desired use within the description of this designation in the Toen of Vail Land Use Plan, and suits the residential component contained in this Chamonix Parcel Land Use Plan draft document. The current zoning designation for the property under Title 12, Zoning Regulations, Vail Town Code, however, does require an amendment from its present Two-Family Primary/Secondary (PS) Residential designation on the Official Land Use Map for the Town of Vail, to Medium Density Multiple Family in order to accomplish the goal of incorporating a medium density residential component into this draft land use plan document. The fire station use requires the approval of a Conditional Use Permit by the Planning and Environmental Commission in either residential zone district and would therefore not necessitate the approval of a zone change. The passive recreational areas identified on the Chamonix Parcel Land Use Plan site plan map included with this document would not require the proper execution of a change in zoning, or modifying the parcel's designation on the Official Vail Land Use Map either. USES Primary Use: Fire Station Secondary Uses: Medium Density Residential, Passive Recreation, and Open Space (See the Land Use Plan Summary attached Land Use Plan map.) I. Objectives a. Maintain a safe intersection at Chamonix Road and Chamonix Lane; b. Minimize traffic and noise impacts for the neighborhood; c. Define a location for the fire station and other uses such as affordable housing and land banking. d. Preserve and build upon the community characteristics of the neighborhood. e. Pay attention to site access and traffic impacts on the neighborhood. f. Explore financing options for the fire station. g. Study drive through engine bays. h. Allow for the fire station to expand up to 16,000 sq. ft. i. Allow the fire station to expand from 2 to 4 engine bays. j. Allow for fire station parking up to 21 spaces. k. Allow for adequate snow storage. I. Create adequate outside fire truck staging. IV. LAND USE PLAN MAP (Attachment A) The attached site plan is intended for use as the Land Use Plan map for the CHamonix Parcel and contains a general Land Use Plan Summary which describes the four color- coded land use areas: Blue - Primary Use: Town and Fire Station Uses , a proposed fire station building and any other Town of Vail amenities must go through the Design Review Application process and receive Design Review Board (DRB) approval; Yellow - Secondary Use: "Development Zone", intended for Medium Density Development not to exceed 18 units per acre and in accordance with the Medium Density Multiple Family (MDMF) zone district (Title 12, Vail Town Code) and any proposed buildings must go through the Design Review Application process and receive Design Review Board (DRB) approval; Orange - Accessory Use: "Recreational Space", upon which any physical improvements associated with passive outdoor recreation, would require Design Review Board (DRB) approval. Green - Open Space Buffer V. ATTACHMENTS A. Land Use Plan Map July 18, 2005 West Vail Neighbor, 1 TOWN OF YAI~ ` The site planning process for the town-owned property at 2310 Chamonix Road in West Vail is in its final stages. On Tuesday, August 2, 2005, the Vail Town Council will consider first reading of an ordinance incorporating the proposed master plan for the property within the town's overall Land Use Plan. If approved on first reading, the ordinance will be considered for final approval by the Town Council at its Tuesday, August 16, 2005, meeting. Both of these meetings will be held beginning at 6 p.m. in the Vail Town Council Chambers, 75 S. Frontage Road, and will include opportunities for public comment. A copy of the plan and the site plan map to be considered by the'fown Council is enclosed. Also, details of the master plan have been posted on the Town of Vail web site at www.vailgov.com under the "projects and issues" section. Consideration of the ordinance by the Town Council follows a recommendation of approval by the Planning and Environmental Commission, whose members reviewed the proposed Chamonix Master Plan on June 27, 2005. The 3.6-acre property is currently zoned primary/secondary residential and was purchased by the town in 2002 for $2.6 million. At the time, a fire station, affordable housing and land banking were identified as possible future uses. In July 2004, the Town Council authorized a planning process to determine how best to accommodate a fire station on the parcel, as well as other desired and compatible uses. That work, which included a series of neighborhood meetings, has resulted in a master plan recommendation which identifies four specific uses (see attachment) for the property as follows: • Fire Station area and feeder road (approximately 1.1 acres). The fire station and feeder road are proposed to be located on the southernmost portion of the site so they will have the lowest impact to the existing residential neighborhood. The uses are similar to the existing heavy service uses along the North Frontage Road. A second area defines a development zone (1.4 acres) that would be used as a transition zone between the heavy service district to the south and the residential neighborhood to the north. This development zone could include multi-family, medium density residential uses. A third area defines a buffer zone (.5 acres) that would use open space to separate the development zone and the fire station from the existing neighborhood. • A fourth area, encompassing the east and west edges of the property (.6 acres), would be designated recreational spaces for passive or active use to further blend the development zone from the fire station and the existing neighborhood. 75 South Frontage Road • Uail, Colorado &1657 • 970-479-2100 /FAX 970-479-2157 • www.vailgov.com s~~ RE(YCl.ED PAPER If the master plan for the property is approved by the Vail Town Council, the next step would be to rezone the Chamonix parcel from Primary/Secondary Residential to the Medium Density Multiple-Family Residential (MDMF) zone district. The recommended zoning change would enable the town to develop the site according to the proposed master plan in which the fire station would be allowed as a conditional use, while the residential component would be capped at no more than18 dwelling units per acre on the property as identified in the master plan proposal. No commercial or retail uses would be allowed within the recommended zone district in accordance with the proposed master plan and sentiments expressed during the neighborhood meetings; however the recommended zone change would allow the opportunity for home occupations to occur upon the issuance of a home occupation permit. If the rezoning recommendation is approved by the Town Council, the next step would be to determine a sequencing plan for development of the site to include design and construction of the fire station, plus other uses to be built simultaneously or phased over time. Once those decisions are made, it would appear construction of a West Vail fire station could be well underway within the next year. On behalf of the Town of Vail, we appreciate your patience and continued involvement in this important project. Should you have questions, please contact members of our citizen review team who have volunteered to help manage the planning process: Kim Ruotolo and Dick Cleveland from the Town Council; plus Bob Armour and Tricia Hutchinson from the neighborhood; and representatives from the Fire ~ Emergency Services Department and other town staff. Also, please plan to join us for the next Town of Vail Community Picnic on Thursday, August 4, from 11:30 a.m. to 1:30 p.m. at Donovan Park. rely, Sua ilve orn Town of Vail Community Information Officer (970) 479-2115; ssilverthorn(a)_vailQOV.com Enc. CHAMONIX PARCEL LAND USE PLAN August 2, 2005 Prepared by the Town of Vail Community Development Department, Davis Partnership Architects, and Michael Hazard Associates down on the site adjacent to the existing sites in the Heavy Service (HS) zone district which are compatible with this type of use. The medium density residential use is secondary to the fire station and is meant to provide a logical transition from the commercial service oriented uses on the frontage road to the residential character of the area above Chamonix Lane. The architecture of a medium density residential improvement on the subject property should employ the use of pitched roofs to ensure compatibility with the residential neighborhood above. The passive recreational and open spaces contemplated for the site will serve as buffers to mitigate any potential impacts to neighboring uses. IV. PLAN OBJECTIVES a. Maintain a safe intersection at Chamonix Road and Chamonix Lane; b. Minimize traffic and noise impacts for the neighborhood; c. Define a location for the fire station and other uses; d. Preserve and build upon community characteristics of the neighborhood; e. Be mindful of site access and the impacts of traffic on the neighborhood; f. Explore financing options for the fire station; g. Study the feasibility ofdrive-through engine bays; h. Allow for a possible future expansion of the fire station up to 16,000 sq ft and from two to four engine bays; i. Allow for adequate parking and snow storage at the fire station; j. Create adequate outside staging for the fire trucks. V. LAND USE PLAN MAP The attached site plan is intended for use as the Future Land Use Map for the Chamonix Parcel and contains a general Land Use Plan Summary which describes the four color-coded land use areas: Blue - Primary Use: "Town and Fire Station Uses", the proposed fire station building and any other Town of Vail amenities must go through the Design Review Application process and receive Design Review Board (DRB) approval. Yellow - Secondary Use: "Development Zone", intended for Medium Density Residential use and development not to exceed 18 dwelling units per acre in accordance with the Medium Density Multiple Family (MDMF) zone district and any proposed buildings must go through the Design Review Application Process and receive Design Review Board (DRB) approval. Orange - Accessory Use: "Recreational Space", upon which any physical improvements associated with passive outdoor recreation, would require Design Review Board (DRB) approval. Green - Open Space Buffer: no physical improvements in this area. VI. ATTACHMENTS A. Future Land Use Map ("Site Plan") Lam','` cc'mo.'m~~ -' c~ m m~ m N ~ m V m > r > m~ 5~ C S C 3 n~ N ~ g w N m m ~ ~ ~ • o v m ~ Ss _... ~~.o m m a~ ~NO 3 ~ cco vN~mmom s-I O m O ~ m ~ m ~ N c o 3 \ / V . . m ~ 3 N^SO._.c \'. ~ NO 6 P al ~ lD // \ m a m N s 3 N 1~ acv am o Sc3mm.N+g \ m n m m x v m ~~ ~m ~~C1 ~ ' 3o m,oom hi~~~mo0 g $ ~. i F ~~ ~ u o N o m m 3~ 'o~ZS~ c- m O o m m n m m o mom c - ^ ` t Sm n~ sm t°~c Q'm4 ~ O ~ 3 m ~ < c ~ ~ ~^ m 'sm m m ~ ~ m ~ m< ~ m ~ m N O m R~ `~ !~D ~ N O ~ d P p p p N N Z~ H~ ~ _ ~ m r 3 w a .. te m c a ~ m ~ I. N~som~ ~ ~ N d X D. o , m N ^ ~ r m N ~ ~ m (p N D o 4 3 o' i- y m~_ N c m m aSn~ ~' ~ Z ~ - '€f _ o-~ ~F TS cymy n m m w N . ~ m ~ o ^ m ~ ,. i I \~ ~ J m ~' y'\ 1 __ y ~e } I~~~~~ ~ r ilEfi~ c TOWN OF VAIL CHAMONIX PROPERTY COMMUNITY DEVELOPMENT 75 SOUTH FRONTAGE ROAD VAIL, COLORADO ~E~ ~ • ~a; i a MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 16, 2005 SUBJECT: Second Reading of Ordinance No. 17, Series of 2005, amending the Vait Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property' contained in Chapter VII, Community Facilities, and setting forth details in regard thereto. Applicant: The Town of Vail, represented by Suzanne Silverthorn Planner: Matt Gennett I. DESCRIPTION OF THE REQUEST The applicant, The Town of Vail, represented by Suzanne Silverthorne, is requesting a second reading of Ordinance No. 17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII, Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto (Attachment A). The purpose of Ordinance No. 17, Series of 2005, is to establish a land use plan for a fire station and other uses on the Chamonix Parcel, located at 2310 Chamonix Road/Tract D, Vail Das Schone Filing 1 (Attachment B, Vicinity Map). The staff and applicant are requesting that the Town Council approve Ordinance No. 17, Series of 2005, upon second reading, with the findings located in Section III of this memorandum. II. BACKGROUND On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, the Vail Town Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on a fire station for the town-owned Chamonix property at Tract D, Vail Das Schone Filing 1/2310 Chamonix Road. On January 24, 2005, the Planning and Environmental Commission (PEC) held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the Planning and Environmental Commission unanimously approved a proposed land use plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On August 2, 2005, the Vail Town Council voted 6-1-0 (Donovan opposed) to approve Ordinance No. 17, Series of 2005, on first reading. STAFF RECOMMENDATION The Community Development Department recommends that the Vail Town Council approves Ordinance No. 17, Series of 2005, upon second reading, with the following findings: 1. That the proposed amendments further the purpose and intent of the Vail Land Use Plan; 2. That the proposed amendments promote the health, safety, morals, and general welfare of the Town of Vail; and 3. That the proposed amendments promote the coordinated and harmonious development of the Town of Vail in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. IV ATTACHMENTS A. Ordinance No. 17, Series of 2005 B. Vicinity Map C. Chapter VII -Community Facilities, 1 Inventory and Assessment of Town Owned Property, Coarse Screen of Sites, Vail Land Use Plan D. TABLE OF CONTENTS, Vail Land Use Plan E. Figure 5-W, Vail Land Use Plan, with proposed amendment F. Proposed APPENDIX F, Land Use Plan for the Chamonix Parcel 2 ~~ ~~ ~ ~~ v.»tL-Mawr-I ~v.r~«..._ surcharge increase for Eagle County. The increase will bring the current phone based surcharge of $.70 up to $1.25 per month per phone line. To assist in this matter the E911 Authority requested the Mayor of the town endorse the "Second Amendment" to the E911 Telephone Service IGA which provides for the proposed surcharge increase. Town staff recommended the signing of the amended IGA. Cleveland stated he was not cgmfortable raising the charge for service by 79%. He encouraged using E911 reserve funds to solve the fiscal shortfall until an efficiency analysis of the emergency communication system is undertaken. Smith stated expenses have increased as revenue is decreasing due primarily to mobile phone usage and increased trunk line costs. Moffet encouraged increasing mobile phone tower leases to help offset costs. Smith emphasized emergency communication system budget shortfalls were prevalent throughout the state. Cleveland expressed concern a potential change in the districting of the E911 board would be exclusionary of eastern Eagle County residents. Moffet moved with Cleveland seconding a motion to approve the IGA. The motion passed unanimously, 7-0. Zemler recognized Smith as performing exemplary at his job and operating the communications center. The seventh item on the agenda was the First Reading of Ordinance No. #16, Series of 2005, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use to the District and to add a definition of a "bowling alley" to the Vail Town Code. On April 25, 2005, the PEC voted 6-0-0 (Gunion absent) to forward a recommendation of approval for a proposed text amendment to the Commercial Service Center (CSC) District to add bowling alley as a conditional use and to add a definition fora "bowling alley" to the Vail Town Code. On Aug. 2, 2005, Council tabled the First Reading of Ordinance No. #16, Series of 2005, without hearing any presentation. This application to amend the allowable conditional uses for the Commercial Service Center District and to add a definition for "bowling alley," was submitted as a part of the proposal to establish SDD No. #39, Crossroads. The application to establish SDD No. #39, Crossroads, was withdrawn. Staff reported a potential opportunity to examine and update the development standards for the Commercial Service Center District in whole. Ordinance #16, Series of 2005, died for lack of a motion. The eighth item on the agenda was the First Reading of Ordinance No. #19, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. #2. Moffet moved with Hitt seconding. Slifer and Cleveland announced the town would be performing a forest health project to address pine beetle mitigation within the town limits. Cleveland stated more mitigation would be performed in 2006. Donovan asked for a breakdown of the increases in employee salaries. Zemler acknowledged Phil Bowden of the United States Forest Service, Fire Technician Tom Talbot, and Town Environmental Officer Bill Carlson for designing the forest health plan. The ninth item on the agenda was the second reading of Ordinance No. #17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities. On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on afire station for the town-owned Chamonix property at 2310 Chamonix Road. On Jan. 24, 2005, the PEC held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the PEC unanimously approved a proposed land use plan and an attached site plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On Aug. 2, 2005, the Town Council voted 6-1 to approve Ordinance No. #17, Series of 2005 on first reading. Donovan questioned the location of a perceived driveway on a provided map. She then stated she would not vote for the project as she believed it was being forced on the site. She expressed there might be other potential sites uncovered during an upcoming West Vail master planning process. Moffet moved with Ruotolo seconding a motion to approve the ordinance. The motion passed 6-1, Donovan opposed. The tenth item on the agenda was the Second Reading of Ordinance No. #18, Series of 2005, an ordinance amending Section 12-7H-12, Density (Dwelling Units Per Acre), Vail Town Code, to allow multiple attached accommodation units within a dwelling unit located within the Lionshead Mixed Use 1 zone district. On June 27, 2005, the PEC held a public hearing on a request for a final review of a text amendment to Section 12-7H- 12, Density (Dwelling Units Per Acre), Vail Town Code, pursuant to Chapter 12-3, Amendments, Vail Town Code, to allow multiple attached accommodation units within a dwelling unit (PEC05-0040). Upon consideration of the text amendment request, the PEC voted 5-0 to forward a recommendation of approval of the request to the Vail Town Council. On Aug. 2, 2005, Council approved Ordinance No. #18, Series of 2005 on first reading. Ruther announced the ordinance worked to produce more "hot beds" in the LionsHead core area. Donovan clarified a room without a stove would not be considered a kitchen facility. Representing Vail Resorts, Jay Peterson stated the use does not work well in a public accommodation zone district. Four buyers of The Arrabelle at Vail Square had asked for a second lock-off unit. Hitt stated he believed staff had not researched the matter thoroughly enough as it could have potentially been expanded throughout town. Moffet moved with Cleveland seconding. The motion passed unanimously, 7-0. The eleventh item on the agenda was the Town Manager's Report. - Visitor Information Center Operator Contract Zemler called Council's attention to a draft contract he was preparing to sign between the town and Vail Info Inc for operation of the Visitor Information Centers, effective Oct. 1, 2005. Zemler asked if Council had any fundamental concerns with the contract prior to its execution, to which there were none. During the discussion, some operational details were discussed. Moffet suggested requiring vendors who do business in the Town of Vail, such as fly fishing guides, be required to obtain a Vail business license, while Slifer suggested expanding the Visitor Center operational policies to include some additional assistance in helping guests with lodging outside the town's boundaries, if needed. Donovan suggested increasing the number of hours a volunteer must work in order to obtain a parking pass. However, as the discussion continued, which included comments by Mike Griffin, who currently manages the community host volunteer program, the Council agreed to maintain the 80 hour requirement as drafted. Following the discussion, Griffin was commended by the Council for his dedication and hard work in managing the visitor centers and the community host program. TOWN COUNCIL EVENING SESSION AGENDA 6:00 P.M. TUESDAY, AUGUST 16, 2005 VAIL TOWN COUNCIL CHAMBERS 75 S. Frontage Road W. Vail, CO 81657 NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. ITEMITOPIC: Citizen Input (10 min.) 2. ITEM/TOPIC: Meeting with County Commissioners. (60 min.) Talking Points: - Ethics Policy - Housing Regulations - Land Use policies - Energy Efficiency Programs - West Vail Fire Station 3. Carmen Moyer ITEM/TOPIC: Muscular Dystrophy Fire Fighter Proclamation. (5 min.) The Muscular Dystrophy Association along with the Town of Vail would like to thank the Vail Fire Department for their support of the Fill the Boot Fundraising Program. They have continued to be the highest raising fire department on the Western Slope. Last year they raised almost $10,000, and this year's goal is $20,000. In light of this, we are announcing the week of August 29th - September 5th: Vail Fire Fighter Appreciation Week. 4. ITEMITOPIC: Construction Update. (5 min.) 5. Russ Forrest ITEMITOPIC: Vail Conference Center -Ballot Language and Parking. (30 min.) ACTION REQUESTED OF COUNCIL: Based on input from the afternoon work session with representatives from the Lodging Community, the Town Council could choose to keep the ballot language that has been reviewed in June or it could choose to direct staff to prepare alternative language. In addition, staff would like to confirm how parking should be addressed in the facility based on input from the PEC. BACKGROUND RATIONALE: In July, the Town Council approved the current format for the conference center ballot language. At the August 2"d meeting the Town Council requested that the Lodging Community provide any input they might have on the proposed ballot language by the August 16~' meeting. The other item to discuss involves parking for the facility. Over the summer months the conference center has received preliminary reviews by both the DRB and the PEC. At the July 25~' PEC meeting, the Commission indicated that the conference center should provide 243 spaces for parking based on the zoning code. The Project is proposing to build 250 spaces. The parking would be managed. operated by the Town of Vail. The existing 1100 spaces and the new 250 spaces would be operated as one public parking facility. If an event occurred on a peak ski day then there would be the ability to segregate or reserve parking for the conference facility. Staff proposed only segregating 125 spaces during times when the facility is used and frontage road parking is anticipated. Vail Resorts has committed $4.3 million for parking under the conference center. Staff would propose that we comply with the PEC request to provide 243 spaces. The primary question is whether Vail Resorts funding should be accepted to help pay for the proposed parking underneath the parking structure. The alternative would be to increase the amount of the project budget for the conference center an additional $4.3 million to pay for the full total of 250 net new parking spaces. 6. Paul Smith ITEMITOPIC: Approval of Amendment to the E911 Inter- Govemmental Agreement. (5 min.) BACKGROUND RATIONALE: Due to increased telecommunications cost and surcharge revenue shortfalls, the Eagle County Telephone Service Authority Board (911 Authority) has been forced to reduce its contributions to the operating budget of the County's 911 Center in fiscal years 2004 and 2005. This reduction has forced a corresponding cost increase to the user agencies within the county and required a temporary reduction in staff in 2005. Clearly the 911 Authority's revenue short fall is now directly impacting 911 services in Eagle County and forcing an unnecessary financial burden on the Public Safety agencies within the county. (10 min.) To help resolve this issue the 911 Authority and Eagle County have recently approached the PUC requesting a 911 surcharge increase for Eagle County. This increase will bring the current phone based surcharge of $.70 up to $1.25 per month per phone line. To assist in this matter the 911 Authority is requesting that the Mayor of the Town of Vail endorse the attached "Second Amendment" to the E911 Telephone Service IGA which provides for the proposed surcharge increase. STAFF RESPONSE: Staff recommends the signing of amended IGA. 7. Warren Campbell ITEM/TOPIC: First Reading of Ordinance No. 16, Series of 2005, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use to the District and to add a definition of a "bowling alley" to the Vail Town Code, and setting forth details in regard thereto. (10 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #16, Series of 2005 on first reading. BACKGROUND RATIONALE: On April 25, 2005, the Town of Vail Planning and Environmental Commission voted 6-0-0 (Gunion absent) to forward a recommendation of approval for a proposed text amendment to the Commercial Service Center (CSC) District to add "bowling alley" as a conditional use and to add a definition fora "bowling alley" to the Vail Town Code. On August 2, 2005, the Town Council tabled the First Reading of Ordinance No. 16, Series of 2005, without hearing any presentation. STAFF RECOMMENDATION: This application to amend the allowable conditional uses for the Commercial Service Center District and to add a definition for "bowling alley°, was submitted as a part of the proposal to establish SDD No. 39, Crossroads. As you are aware the application to establish SDD No. 39, Crossroads, has been withdrawn. Staff believes this may be an opportunity to examine and update the development standards for the Commercial Service Center District in whole. Should the Town Council choose to move forward with this application the Community Development Department recommends that the Vail Town Council approves Ordinance No. 16, Series of 2005, on first reading. 8. Judy Camp ITEMITOPIC: First Reading of Ordinance No. #19, Series 2005, an Ordinance making supplemental appropriations to the 2005 Budget, Supplemental Appropriation No. #2. (10 min.) ACTION REQUESTED OF COUNCIL: Approve or approve with amendments, Ordinance No. #19, Series 2005, on first reading. BACKGROUND RATIONALE: To be provided in separate memo STAFF RECOMMENDATION: Approve Ordinance No. #19, Series 2005, on first reading. 9. Matt Gennett ITEMITOPIC: Second reading of Ordinance No. #17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto. (20 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #17, Series of 2005. BACKGROUND RATIONALE: On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, the Vail Town Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on a fire station for the town-owned Chamonix property at 2310 Chamonix Road. On January 24, 2005, the Planning and Environmental Commission (PEC) held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the Planning and Environmental Commission unanimously approved a proposed land use plan and an attached site plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On August 2, 2005, the Town Council voted 6-1 to approve Ordinance No. #17, Series of 2005 on first reading. STAFF RECOMMENDATION: The Community Development Department is recommending that the Town Council approves Ordinance No. 17, Series of 2005, upon second reading. 10. George Ruther ITEM/TOPIC: Second Reading of Ordinance No. #18, Series of 2005, an ordinance amending Section 12-7H-12, Density (Dwelling Units Per Acre), Vail Town Code, to allow multiple attached accommodation units within a dwelling unit located within the Lionshead Mixed Use 1 zone district, and setting forth details in regard thereto. (30 min.) ACTION REQUESTED OF COUNCIL: Approve, approve with modifications, or deny Ordinance No. #18, Series of 2005 on second reading. BACKGROUND RATIONALE: On June 27, 2005, the Planning and Environmental Commission held a public hearing on a request for a final review of a text amendment to Section 12-7H- 12, Density (Dwelling Units Per Acre), Vail Town Code, pursuant to Chapter 12-3, Amendments, Vail Town Code, to allow multiple attached accommodation units within a dwelling unit, and setting forth details in regard thereto (PEC05-0040). Upon consideration of the text amendment request, the Commission voted 5-0 to forward a recommendation of approval of the request to the Vail Town Council. On August 2, 2005, the Vail Town Council approved Ordinance No. #18, Series of 2005 on first reading. STAFF RECOMMENDATION: The Community Development Department recommends that the Vail Town Council approves Ordinance No. #18, Series of 2005, on second reading. 11. ITEM/TOPIC: Town Manager's Report (10 min.) - Visitor Information Center Operator Contract On July 5, 2005, the Vail Town Council voted 5-2 to direct the town manager to negotiate a contract with Vail Brochure Delivery for operation of the Visitor Information Centers effective Oct. 1, 2005. At the time, Council stipulated the contract be written in a manner that provides an annual review process with the option to renew the contract for a total of three years. The contract (see attached) has been drafted and is now ready to be executed with a start date of Oct. 1, 2005. 12. ITEM%TOPIC: Adjournment (9:15 p.m.) NOTE UPCOMING MEETING ART TIMES BELOW: (ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE) THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING WILL BEGIN AT 6 P.M. TUESDAY, SEPTEMBER 6, 2005, IN VAIL TOWN COUNCIL CHAMBERS Sign language interpretation available upon request with 24hour notification. Please call 479-2106 voice or 479-2356 TDD for information Il ~! To>~v a~ y~rc ~' THIS ITEM MAY AFFECT YOUR PROPERTY PUBLIC NOTICE NOTICE IS HEREBY GIVEN that the Planning and Environmental Commission of the Town of Vail will hold a public hearing in accordance with section 12-3-6, Vail Town Code, on June 27, 2005, at 2:00 pm, in the Town of Vail Municipal Building, in consideration of: A request for a final review of an amended final plat, pursuant to Chapter 13-12, Exemption Plat Review- Procedures, Vail Town Code, to allow for an amendment to an existing platted building envelope, located at 1463 ,Aspen Grove Lane/Lot 86, Lion's Ridge Filing 4, and setting forth details in regard thereto. Applicant: Robert and Kristine Selby, represented by John Martin Architect, LLC Planner: Bill Gibson A request for final review of a floodplain modification, pursuant to Chapter 14-6, Grading Standards, Vail Town Code, to allow for the bridge reconstruction, located at the Westhaven Drive Bridge and Pedestrian/Skier Bridge (a more complete description is available at the Department of Community Development offices); and setting forth details in regard thereto. Applicant: Cascade Village Metropolitan District, represented by Lonco, Inc. Planner: Bill Gibson A request for a final review of a variance from Section 12-6C-6, Setbacks, Section 12- 6C-8, Density Control, and Section 12-6C-9, Site Coverage, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a residential addition, located at 1448 Vail Valley Drive/Lot 18, Block 3, Vail Village Filing 1, and setting forth details in regard thereto. Applicant: Robert Stephenson, Jr. and John Schofield, represented by Snowdon & Hopkins Architects Planner: Bill Gibson A request for a final review of a conditional use permit, pursuant to Section 12-7H-4, Permitted and Conditional Uses; Second Floor and Above, Vail Town Code, to allow for e professional office and studio, located at 450 East Lionshead Circle (Treetops Building), Lot 6, Vail Lionshead Filing 1, and setting forth details in regard thereto. Applicant: Vail Resorts, represented by Braun Associates, Inc. Planner: Bill Gibson A request for a final review of a conditional use permit, pursuant to Section 12-9C-3, Parking, Vail Town Code, to allow for a revision to the approved parking plan at the Vail Valley Medical Center, located at 181 East Meadow Drive/Lots E and F, Vail Village Filing 2, and setting forth details in regard thereto. Applicant: Vail Valley Medical Center, represented by Mauriello Planning Group, LLC Planner: Matt Gennett A request for a recommendation to the Vail Town Council of an amendment to the Vail Land Use Plan, pursuant to Chapter VIII, Section 3, Vail Land Use Plan, pursuant to Chapterv VIII, Section 3, Vail Land Use Plan, to establish a site specific land use plan for the "Chamonix Parcel", located at Tract D, Vail Das Schone Filing 1, and setting forth details in regard thereto. Applicant: Town of Vail, represented by Suzanne Silverthorn Planner: Matt Gennett A request for a recommendation to the Vail Town Council of an amendment to the Lionshead Redevelopment Master Plan, pursuant to Chapter 2, Section 2.8, Lionshead Redevelopment Master Plan, to amend the boundaries of the study area to include Evergreen Lodge, located at 250 South Frontage Road .West, Lot 2, Block 1, Vail Lionshead Filing 2, and setting forth details in regard thereto. Applicant: Evergreen Lodge at Vail, represented by HB Development Company Planner: George Ruther A request for a final review of a minor amendment to Special Development District No. 38, Manor Vail Lodge, pursuant to Section 12-9A-10, Amendments, Vail Town Code, to allow for the relocation of an elevator from the front to the rear of a building, located at 595 Vail Valley Drive/Lots A, B, & C, Vail Village Filing 7, and setting forth details in regard thereto.. Applicant: Manor Vail Lodge, represented by Bob McCleary Planner: Warren Campbell A request for final review of a text amendment to Section 12-7H-12, Density (Dwelling Units Per Acre), Vail Town Code, pursuant to Chapter 12-3, Amendments, Vail Town Code, to allow multiple attached accommodation units within a dwelling unit, and setting forth details in regard thereto. Applicant: Vail Resorts, represented by Braun Associates, Inc. Planner: George Ruther A request for a final review of a variance from Chapter 14-6, Grading Standards, Vail Town Code, pursuant to Chapter 12-17, Variances, Vail Town Code, to allow for a retaining wall in excess of 3 feet in height located in the front setback, located at 1837 Alpine Drive/Lot 49, Vail Village West Filing 1, and setting forth details in regard thereto. Applicant: Seven Vails, Inc., represented by David Flinn Planner: Elisabeth Eckel The applications and information about the proposals are available for public inspection during office hours at the Town of Vail Community Development Department, 75 South Frontage Road. The public is invited to attend project orientation and the site visits that precede the public hearing in the Town of Vail Community Development Department. Please call 970-479-2138 for additional information. Sign language interpretation is available upon request, with 24-hour notification. Please call 970-479-2356, Telephone for the Hearing Impaired, for information. Published June 10, 2005, in the Vail Daily. MEMORANDUM TO: Vail Town Council (~J ~'" __, ~ ~, FROM: Community Development Department DATE: August 2, 2005 SUBJECT: First Reading of Ordinance No. 17, Series of 2005, amending the Vail Land . Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto. Applicant: The Town of Vail, represented by Suzanne Silverthorne Planner: Matt Gennett I. DESCRIPTION OF THE REQUEST The applicant, The Town of Vail, represented by Suzanne Silverthorne, is requesting a first reading of Ordinance No. 17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII, Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property contained in Chapter VII, Community Facilities, and setting forth details in regard thereto (Attachment A). The purpose of Ordinance No. 17, Series of 2005, is to establish a land use plan for a fire station and other uses on the Chamonix Parcel, located at 2310 Chamonix Road/Tract D, Vail Das Schone Filing 1 (Attachment B, Vicinity Map). The staff and applicant are requesting that the Town Council approve Ordinance No. 17, Series of 2005, upon first reading. II. BACKGROUND On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, the Vail Town Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on a fire station for the town-owned Chamonix property at Tract D, Vail Das Schone Filing 1/2310 Chamonix Road. On January 24, 2005, the Planning and Environmental Commission (PEC) held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the Planning and Environmental Commission unanimously approved a proposed land use plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. III. STAFF RECOMMENDATION The Community Development Department recommends that the Vail Town Council approves Ordinance No. 17, Series of 2005, upon first reading. IV. ATTACHMENTS A. Ordinance 17, Series of 2005 B. Vicinity Map C. Chapter VII -Community Facilities, 1 Inventory and Assessment of Town Owned Property, Coarse Screen of Sites, Vail Land Use Plan D. TABLE OF CONTENTS, Vail Land Use Plan E. Figure 5-W, Vail Land Use Plan, with proposed amendment F. Proposed APPENDIX F, Land Use Plan for the Chamonix Parcel 2 Attachment: A ORDINANCE NO. 17 Series of 2005 AN ORDINANCE AMENDING CHAPTER VII, PART 1, INVENTORY AND ASSESSMENT OF TOWN OWNED PROPERTY, VAIL LAND USE PLAN, PURSUANT TO CHAPTER VIII, PART 3B, PLANNING AND ENVIRONMENTAL COMMISSION OR TOWN COUNCIL AMENDMENTS, VAIL LAND ISE PLAN, TO ALLOW FOR AN AMENDMENT TO ADD THE CHAMONIX PARCEL AS TRACT 43 IN THE INVENTORY AND ASSESSMENT OF TOWN OWNED PROPERTY, CHAPTER VII,. PART 1, VAIL LAND ISE PLAN; ADD THE LAND USE PLAN FOR THE CHAMONIX PARCEL AS APPENDIX F, VAIL LAND USE PLAN; AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, amendments to the Vail Land Use Plan are permitted pursuant to parameters set forth for such in Chapter VII, Part 1 of the Vail Land Use Plan of the Town of Vail; and WHEREAS, the Planning and Environmental Commission of the Town of Vail held public hearings on January 24, 2005, and again on June 27, 2005, following which the Planning and Environmental Commission forwarded a recommendation of approval to the Vail Town Council of the proposed amendments based on the criteria and findings presented in the staff memorandum; and WHEREAS, staff is proposing to add the Chamonix Parcel to the list of public properties contained in the Inventory and Assessment of Town Owned Property, Chapter VII, Part 1, Vail Land Use Plan; and WHEREAS, staff is proposing to add the Land Use Plan for the Chamonix Parcel as Appendix F of the Vail Land Use Plan; and WHEREAS, Chapter VII, Part 2, Facility/Service Requirements, Fire Protection, Vail Land Use Plan, states that an additional fire station is warranted to serve the West Vail Area; and WHEREAS, the Medium Density Residential land use designation, which the Chamonix Parcel is designated, has fire stations listed as a permitted use under such categorization; and WHEREAS, the Town Council convened a neighborhood committee comprised of citizens and elected officials and commissioned a study to be performed which led to the establishment of Ordinance No. 17, Series 2005 this ordinance; and WHEREAS, the Town Council finds that the proposed text amendment furthers the general and specific purposes of the Vail Land Use Plan, and those of Title 12, Zoning Regulations, Vail Town Code; implements and achieves the applicable elements of the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan and is compatible with the development objectives of the Town; demonstrates how conditions have substantially changed since the adoption of the subject plan; and provides a harmonious, convenient, workable relationship among land use regulations consistent with municipal development objectives; and WHEREAS, the Vail Town Council finds it in the interest of the public health, safety, and welfare to adopt this amendment to the Vail Land Use Plan. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF VAIL, COLORADO, THAT: Section 1. The proposed text amendments are as follows: (Deletions are shown in ~#/additions are shown bold) Chapter VII -.Community Facilities, 1 Inventory and Assessment of Town Owned Property, Coarse Screen of Sites (Attachment C) Tract 43 -Chamonix Parcel The 3.6 acre Chamonix Parcel has been identified for the "location of a fire station as the primary use on the site and which may include other Town of Vail uses. Secondary uses on the site include a medium density residential development, recreational areas, and open space buffers. A Land Use Plan depicting the location of the future uses has been prepared as the result of a comprehensive planning process and is included as Appendix F of this document. TABLE OF CONTENTS (Attachment D) (...)APPENDIX E APPENDIX F CHAMONIX PARCEL LAND USE PLAN Ordinance No. 17, Series 2005 2 Figure 5-W (Chamonix Parcel vicinity shaded and numbered - Attachment E) Appendix F, Land Use Plan for the Chamonix Parcel (Attachment F) Section 2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not effect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses or phrases be declared invalid. Section 3. The Town Council hereby finds, determines and declares that this ordinance is necessary and proper for the health, safety and welfare of the Town of Vail and the inhabitants thereof. Section 4. The amendment of any provision of the Town Code as provided in this ordinance shall not' affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceeding as commenced under or by virtue of the provision amended. The amendment of any provision hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. Section 5. Alt bylaws, orders, resolutions and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof, theretofore repealed. Ordinance No. 17, Series 2005 3 INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this 2"d day of August, 2005 and a public hearing for second reading of this Ordinance set for the 16th day of August, 2005, in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: Rodney E. Slifer, Mayor Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED this 16th day of August, 2005. Rodney E. Slifer, Mayor ATTEST: Lorelei Donaldson, Town Clerk Ordinance No. 17, Series 2005 4 CHAMONIX PARCEL LAND USE PLAN August 2, 2005 ~ - - -~- R , - ~ .- ~~~ ~ P ~ / ~ R M~ ~F i. J / yyet l' f \ ~% '~n. j . z,`. i n I . { I ~~ i ~ M ~ ,~ ~ t / %~ ~ ~ ? 1 - - I M ,` ~ I 't ,~ a~ 7 ~ ~ , ..T - ._. t _. .. .. . i ~ ,... , r i~~~ x ~ i R'. 0. ~. ~ Prepared by the Town of Vail Community Development Department, Davis Partnership Architects, and Michael Hazard Associates I. SUMMARY Davis Partnership, Michael Hazard Associates, and a neighborhood committee, along with the Town of Vail Community Development Department staff have completed an analysis on the Chamonix Parcel and developed this Land Use Plan from those efforts. The process has incorporated the information from the study conducted by the consultants with the information culled from the neighborhood citizens to create a simple and flexible Land Use Plan document and Future Land Use Map in the form of a color- coded "Site Plan" (attached). A series of meetings among the appointed review team, neighborhood committee, and Town Council were held between August and November, 2004, which led to the establishment of the following project objectives: • Identify a location for the West Vail Fire Station on the Chamonix Parcel; Identify other potential land use opportunities for the Chamonix Parcel; and • Provide a Land Use Site Plan which can be used as a guideline to establish detailed development plans for the Chamonix Parcel (attached). II. PROCEDURAL REQUIREMENTS Following the study phase of this planning document, staff determined that the land use designation of the subject property is harmonious with the goals of this plan and does not require an amendment to the Official Land Use Map for the Town of Vail. The official land use designation of the Chamonix Parcel is "Medium Density Residential" on the Official Land Use Map, a designation which has Fire Station listed as a desired use to have in these areas and is harmonious with the residential component in this Chamonix Parcel Land Use Plan document. The only specific use other than fire station on the Chamonix Parcel upon which consensus was reached during the study phase of this project is a medium density residential use indicated on the attached plan map as the "Development Zone" and highlighted in yellow (Attachment A). In order to establish a medium density residential use on the subject property, a change in zoning from the current Two-Family Primary/Secondary (P/S) Residential district to the more appropriate Medium Density Multiple Family (MDMF) Residential district is required. The fire station use itself requires the approval of a Conditional Use Permit by the Planning and Environmental Commission (PEC) in both the P/S and MDMF zone districts and therefore does not necessitate a change in zoning for it to be built. The passive recreational areas identified on the land use map do not require a zone change or modifying the parcel's land use designation on the Official Vail Land Use Map. III. SITE ANALYSIS Lot Size: 3.6 acres (156,816 sq ft) Zoning: Two Family Primary /Secondary (P/S) Residential Current Use: Undeveloped, vacant land Vegetation: Indigenous grasses and shrubbery, no trees Topography: Sloping from north to south at approximately 45% on the west side of the site and 10% on the east, with a fall of approximately 66 feet Constraints: The southeast corner of the site contains public service lines and transformers which must be relocated or protected during developme IV. USES Primary Use: Fire Station Secondary Uses: Medium Density Residential; Passive Outdoor Recreation; Open Space (See the Land Use Plan Summary on the attached Site Plan map.) The primary use onsite and the catalyst for this plan's development is the fire station long contemplated for this town-owned site in West Vail. The fire station is to be located lower down on the site adjacent to the existing sites in the Heavy Service (HS) zone district which are compatible with this type of use. The medium density residential use is secondary to the fire station and is meant to provide a logical transition from the commercial service oriented uses on the frontage road to the residential character of the area above Chamonix Lane. The architecture of a medium density residential improvement on the subject property should employ the use of pitched roofs to ensure compatibility with the residential neighborhood above. The passive recreational and open spaces contemplated for the site will serve as buffers to mitigate any potential impacts to neighboring uses. V. PLAN OBJECTIVES a. Maintain a safe intersection at Chamonix Road and Chamonix Lane; b. Minimize traffic and noise impacts for the neighborhood; c. Define a location for the fire station and other uses; d. Preserve and build upon community characteristics of the neighborhood; e. Be mindful of site access and the impacts of traffic on the neighborhood; f. Explore financing options for the fire station; g. Study the feasibility ofdrive-through engine bays; h. Allow for a possible future expansion of the fire station up to 16,000 sq ft and from two to four engine bays; i. Allow for adequate parking and snow storage at the fire station; j. Create adequate outside staging for the fire trucks. VI. LAND USE PLAN MAP The attached site plan is intended for use as the Future Land Use Map for the Chamonix Parcel and contains a general Land Use Plan Summary which describes the four color-coded land use areas: Blue - Primary Use: "Town and Fire Station Uses", the proposed fire station building and any other Town of Vail amenities must go through the Design Review Application process and receive Design Review Board (DRB) approval. Yellow - Secondary Use: "Development Zone", intended for Medium Density Residential use and development not to exceed 18 dwelling units per acre in accordance with 2 the Medium Density Multiple Family (MDMF) zone district and any proposed buildings must go through the Design Review Application Process and receive Design Review Board (DRB) approval. Orange - Accessory Use: "Recreational Space", upon which any physical improvements associated with passive outdoor recreation, would require Design Review Board (DRB) approval. Green - Open Space Buffer: no physical improvements in this area. VII. ATTACHMENTS A. Future Land Use Map ("Site Plan") ~: '``,a nR' ~:~ ~\ L ~~ O ~. 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F ) ~~ " Attachment: D -.,, _ - TABLE OF CONTENTS " PAGE CHAPTER I INTRODUCTION 1 CHAPTER II LAND USE PLAN GOALS 6 CHAPTER III OPPORTUNITIES AND CONSTRAINTS ~ ~ - 9 `- - = CHAPTER IV EXISTI"1G LAND USE __ " 11 CHAPTER V SOCIOECONOMIC PROFILE - 17 CHAPTER YI . PROPOSED LAND USE ~ 29 CHAPTER VII COMMUNITY FACILITIES - ~ 41 - CHAPTER. VIII IMPLEMENTATION _ ", ~ 59 APPENDIX A C0;•~°4UNITY QUESTIONNAIRE - "SUhV•1ARY RESULTS A-1 - 6 { APPENDIX B ADDITIONAL GOALS B_1 _ 2 i APPENDIX C ADDITIONAL SOURCES C-1 • APPENDIX D ECONOMIC ANO DEidOGRAPHIC OVERVIEiJ D-1 - 12 • APPENDIX E TOWN OF VAIL FORECAST r4ETHUDOLOGY • E-1 - 16 ~. { i . .- • Attachment: E ~+ L Q a ~~ o a, ~, c L N ~ Q e Oo OO ~ C r I a i~ ~ { c 3 0 t 1 • a. i `m f t ' v ; ~ ~ n o ~ •. m v x ~ ~ • o 0 d m E e e „ ~ o e v f'~ c c e c e J • ~ ~J- t0 ~J r w .~ O L~\• • , ''> ~~. f •'.'~ '~ GA, no o ~.~'. • 7A ~ ~~ G ~ ~ .U ~~' ~ '~ `J ~~ ~' ~~. ~~ 7 .. ~, / m° ~, J mF .F~ .`' ~~ ~ 0C ... ~ r ~.~~ ' a ~ ~: , y , $ o~• ~° 1: 1y, / v - ~ ,"`, ` ., i o ~ eJ : e ~ ~ 0~ ~ . ,` A • ; a d > ~ ., c w ~ • ... ~ n t m ~ _ - ~ ' : `'\' ` MEMORANDUM TO: Vail Town Council FROM: Community Development Department DATE: August 16, 2005 SUBJECT: Second Reading of Ordinance No. 17, Series of 2005, amending the Vail Land Use Plan pursuant to Chapter VIII of the Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto. Applicant: The Town of Vail, represented by Suzanne Silverthorn Planner: Matt Gennett ~~~ I. DESCRIPTION OF THE REQUEST The applicant, The Town of Vail, represented by Suzanne Silverthorne, is requesting a second reading of Ordinance No. 17, Series of 2005, an ordinance amending the Vail Land Use Plan pursuant to Chapter VIII, Vail Land Use Plan, adding the Chamonix Parcel as Tract 43 in the "Inventory and Assessment of Town Owned Property" contained in Chapter VII, Community Facilities, and setting forth details in regard thereto (Attachment A). The purpose of Ordinance No. 17, Series of 2005, is to establish a land use plan for a fire station and other uses on the Chamonix Parcel, located at 2310 Chamonix Road/Tract D, Vail Das Schone Filing 1 (Attachment B, Vicinity Map). The staff and applicant are requesting that the Town Council approve Ordinance No. 17, Series of 2005, upon second reading, with the findings located in Section III of this memorandum. II. BACKGROUND On July 20, 2004, upon the recommendation of acouncil-citizen-staff review committee, the Vail Town Council authorized the Town Manager to hire the planning team of Davis Partnership/Michael Hazard Associates to facilitate a master land use plan centered on a fire station for the town-owned Chamonix property at Tract D, Vail Das Schone Filing 1/2310 Chamonix Road. On January 24, 2005, the Planning and Environmental Commission (PEC) held a work session to consider a proposed draft Land Use Plan for the Chamonix parcel, hear public input, and discuss the other possible uses on site which would be in addition to the primary fire station use. On June 27, 2005, the Planning and Environmental Commission unanimously approved a proposed land use plan produced by the collaborative efforts of the committee, staff, and Davis Partnership/Michael Hazard Associates to be used as a guide for future land uses on the Chamonix Parcel. On August 2, 2005, the Vail Town Council voted 6-1-0 (Donovan opposed) to approve Ordinance No. 17, Series of 2005, on first reading. III. STAFF RECOMMENDATION The Community Development Department recommends that the Vail Town Council approves Ordinance No. 17, Series of 2005, upon second reading, with the following findings: 1. .That the proposed amendments further the purpose and intent of the Vail Land Use Plan; 2. That the proposed amendments promote the health, safety, morals, and general welfare of the Town of Vail; and 3. That the proposed amendments promote the coordinated and harmonious development of the Town of Vail in a manner that will conserve and enhance its natural environment and its established character as a resort and residential community of high quality. IV. ATTACHMENTS A. Ordinance No. 17, Series of 2005 B. Vicinity Map C. Chapter VII -Community Facilities, 1 Inventory and Assessment of Town Owned Property, Coarse Screen of Sites, Vail Land Use Plan D. TABLE OF CONTENTS, Vail Land Use Plan E. Figure 5-W, Vail Land Use Plan, with proposed amendment F. Proposed APPENDIX F, Land Use Plan for the Chamonix Parcel 2 Tract 43: Chamonix Parcel Lot Size: 3.6 acres (156,816 sq ft) Zoning: Two Family Primary /Secondary (P/S) Residential Current Use: Undeveloped, vacant land Vegetation: Indigenous grasses and shrubbery, no trees Topography: Sloping from north to south at approximately 45% on the west side of the site and 10% on the east, with a fall of approximately 66 feet Constraints: The southeast corner of the site contains public service lines and transformers which must be relocated or protected during development Site Plan Map Primary Use: Fire Station Secondary Uses: Medium Density Residential; Passive Outdoor Recreation; Open Space (See the attached Site Plan map.) Blue -Primary Use: "Town and Fire Station Uses", the proposed fire station building and any other Town of Vail amenities must go through the Design Review Application process and receive Design Review Board (DRB) approval. Yellow -Secondary Use: "Development Zone", intended for Medium Density Residential use and development not to exceed 18 dwelling units per acre in accordance with the Medium Density Multiple Family (MDMF) zone district and any proposed buildings must go through the Design Review Application Process and receive Design Review Board (DRB) approval. Orange - Accessory Use: "Recreational Space", upon which any physical improvements associated with passive outdoor recreation, would require Design Review Board (DRB) approval. Green -Open Space Buffer: no physical improvements in this area :~ .° e °c ~ ?~ / ~'0~ Q / ~. i ` .\'\' L O • OJ ~0 ~, a 6 d f ~ ~ ~ L~J ~ N ~ ~ ~ ~ r g Z , --~- o- y Q m Q iv ~ ~ 'o,~ \ ~oooooa °' fA __~ O -, O~ O O y cCn ~ O- O O O m ~ a~ Q~ o m ~ ~o ~ o~ ~ r mvoN-~v v Z ~ ~ ~ ~ ~ ~ Q a fn ~. ~ m ~? ~ o ~, c \ / '' ~~? ~~~ w ~ ~ m \ ~~ ~ ~ -i O ~ m o ~ ~ ~ ' ~ N f// d 3 O ~ ~ ~ ~ ~~ ~ ~ N ~. N ~, O Z ~ A ~ (D O N ~ ~ '-~. ~ ~ ~~ ~ ~ n ~ ~~ N ~ fD ~ ~ O 3 ~ ~; cn.~ ,.: m o 0 ~ ~ C n N m ~ m ~ ~ `fit \ \ z fXD cD ~ N CD O ~ 7 ~ O - ~ ~ ' ~ ~ ~~~~ rte- ,~+. ~ fD fD ai ~_' ~ __ ~l ~ m 3m~mm m - ~ ~ , ~ ~\~ ~~~aoi~mc~~u ~-- ~ O ~ ~, < ~, 0 f11 ~ ~ ~ O an T- _ ~,~\ ~ m m o ~ ~ v O I D ~ _~ (D ._O. Q 3~ ~ ~ Q N (D O ~ ~\~ ~ O ~ .-. ~ ~ .r ~ ~ m ~ ,~ O N .n+ 0 0 0 j I' N y p p~ p c ~ ~ 3 ~ fSD a (D a O x _ ~1 O ~ ~ fD ~ c ~ 0 I i n ~ fn 7 ~ cD CQ tp I ADZ _ ~ 1i -Oo D ~ ~ ~ N `G (D ~~ ~i ~i m o ~ ~~yo' `~o ~ ~i Z ~ z Imo-oar ;\ g ~ ii ~ z n co~~? i a ~ ~ n ~ - m ^~ ail n X ~~ ~' m -+ ~ fl)~ v -- N ~ mi , m - m o. m m - _ - _ i r D 1 ~ oA ~ mwm o' _~ ~~, ~~ ~_ ;__,~x\ ~./ / t , m `~~ ! ~ I ~ . i ; I, ~, ,144\ . ~ I ~~ ~ T a a G I ,'4 I I ~~ ~J ~ V ~. ~ ~ ~ ~ --~- x ~" in ~ ~ ?~ 1 ~ `~, m - i ~ ~ ~ D i i m ii ~ ~bi \ i ' 1 ~n i ~i , i o5i ~ O ~ OVA O ~ i ~Di i ni ~ ~ m ~ ~ m D'~ ~ ~1 -- = r^mD rT'~ 3 9 TI ' ~ZZ ~ OI ~ ~ / 7C D 1 x ~ ' / _ ~7 r Z col I 1 __ I ~-- ~ I m I I , / - -- ~ I I \ ~ I ~,I li ~ _ 1 e ~ I Z~ 11 O -~'~- ~ m I ~O c ~ \ ``~ \ ^~` ~ O --- .\ c q `'0^~ R' n N ~ z y ~'~ ~~ Roo ~ _ ~n° \ ° ~ -- i / 200 .a~O `, m D \ , I V ~ ~ ~ __ ~ \ ~ \ 1 -- S ~~ ~O L ~ A ~ ~ ~ ~ .t ~ x m ~ TOWN OF VAIL ~~ - a ~ m ~ ~ s o c CHAMONIX PROPERTY ~ ~ o "' COMMUNITY DEVELOPMENT r ~ 75 SOUTH FRONTAGE ROAD z VAIL, COLORADO ~ a e ~'€ m ~~~ 5 mom b Aga -~~ a I Johri Gulick - 10-5chamonixmemo.doc TO: Town Council FROM: Stan Zemler, Town Manager Suzanne Silverthorn, Project Facilitator DATE: October 5, 2004 SUBJECT: Chamonix Property Master Plan Update Page 1 BACKGROUND Since July 20, 2004, at the direction of the Vail Town Council, the planning team of Davis Partnership/Michael Hazard Associates has been working to facilitate a master land use plan for the town-owned Chamonix property at 2310 Chamonix Rd. The purpose of the land use plan is to determine the most appropriate location for a future fire station on the property as well as other potential uses that would maximize community benefit while complementing characteristics of the surrounding area. The 3.6 acre property was purchased by the Vail Town Council in 2002 for $2.6 million. At the time, a fire station, affordable housing and land banking were identified as possible future uses. The property is currently zoned primary/secondary residential. A citizen review team has been assembled to help manage the process. Members include Kim Ruotolo and Dick Cleveland from the Town Council, as well as Bob Armour, Bruce Norring and Tricia Hutchinson from the neighborhood, plus town staff. The planning steps, to date, have included the following: • August 9, 2004 Kick-off meeting with West Vail residents to introduce project and to identify neighborhood interests and concerns. Five key themes were identified: o Preserve and build upon community characteristics o Pay particular attention to site access and traffic impacts o Minimize fire station impacts to the neighborhood o Explore financing options for fire station o Explore long-term needs and opportunities • August 9 -September 26, 2004 Seven fire station site plan options were developed using the following criteria: ease of fire truck movement; safety for fire truck access to site and exit from site; extent of site utilized/site availability for future development; response to existing neighborhood uses and existing zoning; and response to existing site grades. Two of the 7 site plan options were expanded to include possible master plan scenarios representing high density residential and land banking (see attachments). The scenarios included a site section showing height relationships and the impacts on existing residential properties on Chamonix Lane. John Gulick - 10-5chamonixmemo.doc • September 27, 2004 Update meeting held with West Vail residents to present fire station site plan options and the beginning stage of land use planning options for the remainder of the property. The purpose of the October 5 update to the Town Council is to provide a summary of the September 27 neighborhood meeting, narrow the fire station options to 2 or 3, and describe next steps. SUMMARY OF NEIGHBORHOOD MEETING, SEPTEMBER 27 Questions & Answers Q: What is the current zoning and how does that relate to height requirements for new development? A: The current zoning is Primary Secondary Residential. This current zoning limits the height to 33 feet for sloped roofs and 30 feet for flat roofs. It is recommended the site be rezoned to General Use to allow the fire station to be sited. The General Use zone is defined by the Planning and Environmental Commission for height limits. If the site was rezoned to high-density residential or public accommodation, the height would be limited to 48 feet. If the site were rezoned to medium residential, the height limit would be 36 feet above adjacent grade. Q: How many calls would the Fire Department respond to from West Vail? A: An average of 1 a day. Q: Where does Greater Eagle River Fire Protection District boundary begin? A: At mile marker 171 at Dowd Junction. Suggestions/Comments • Development of the property could help block highway noise and provide a visual screen from the service stations and Wendy's. • In addition to the fire station, consider a small park with picnic tables in lieu of residential use. • Look at open space opportunities. By adding more residential, it will add to traffic in the neighborhood, which is already a concern. • Maintain apedestrian/bike path through the property. • Avoid a rental housing scenario. It would negatively impact single family homes. It would also compete with rental units already available by individuals who earn their living this way. • There are no easy access solutions for the fire station. Chamonix Road and the corner of Chamonix Lane are both difficult, especially during the winter when roads are icy. • Holiday Inn prefers drive-through for fire trucks to avoid use of back up beepers. • Lighting is of concern. • For sale units are preferred over rental units to avoid diluting the rental unit market in the neighborhood. Neighborhood Preferences • Drive-through scenario for fire station bays is preferred. • Option 7.0 for fire station location best minimizes impact to the neighborhood. Page 2 John Gulick - 10-5chamonixmemo.doc f NEXT STEPS • Following the Town Council's review of the fire station location options, the design team will carry forward the top three fire station location options. • The design team will then prepare a series of master plan options for the entire site based on an evaluation of the neighborhood themes, zoning considerations, density ranges, public-private scenarios and land banking options. • The design team will also produce a financial analysis of each option and a comprehensive evaluation of the opportunities and constraints. Schedule October 5, 2004 Review Fire Station location options with Town Council October 5th -October 29th Develop Master Plan Options November 1, 2004 Neighborhood Meeting to review Master Plan Options November 16, 2004 Present Master Plan Options to Vail Town Council for review and refinement Page 3 i TOWN OF VAIL ` REQUEST F.OR PROPOSALS TOWN OF VAIL DEVELOPMENT OF MASTER LAND USE PLAN CHAMONIX PROPERTY VAIL DAS SCHONE, TRACT D, FILING 1 REQUESTED BY TOWN OF VAIL OFFICE OF THE TOWN MANAGER 75 S. FRONTAGE RD. VAIL, CO 81657 June 18, 2004 Background In October 2002, the Town of Vail acquired a 3.6-acre parcel of land in West Vail for $2.6 million. The site, once known as the Hud Wirth property, and now called the Chamonix property, is located at 2310 Chamonix Road. The site is zoned primary/secondary residential and is the largest remaining town-owned developable parcel in Vail. In approving acquisition of the land, the Vail Town Council identified a "fire station, affordable housing and land-banking" as future public uses contemplated by the town. The next step is to master plan the property, which is the purpose of this RFP. The Town of Vail desires to hire the services of a planning team to work with the Town of Vail and its constituencies to develop a master plan for the Chamonix property with design work to be completed during 2004.The design team should be highly qualified to include expertise in the areas of land planning, site analysis and layout, architectural massing, space programming, construction cost estimating, and public process. Soils tests are being conducted simultaneously and will be provided to the planning team, as well as survey information and initial site planning studies. Purpose The purpose of developing a master plan for the Chamonix property is to accommodate the Town Council's desire to site a fire station on the property and to identify and evaluate additional uses that will maximize community benefit while complementing characteristics of the existing area. In addition to the fire station, the analysis should be inclusive to include the possibility of residential, commercial, mixed-use and additional public facilities and/or amenities. The plan should also address opportunities for public and private partnerships for development viability and efficiency. Phasing could also be a component of the plan. Scope of Work The planning team's submitted proposal should include a detailed breakdown of all general and specific tasks and products required to complete the work. The following is a brief outline of the desired minimum tasks requested with the anticipated products and services expected: 1. Identify and evaluate 2 to 3 site configurations for the West Vail Fire Station (approximately 8,000 sq. ft.) using design specifications provided by the Town of Vail following a scoping meeting with representatives from the Vail Fire & Emergency Services Department. One of the configurations should maximize the ability for additional development on the remainder of the site. The designs should explore possible options for drive-in/drive-out accessibility by emergency vehicles. 2. Determine range of potential for additional development on the property. 3. Work in conjunction with the town staff to conduct a public scoping process, using no more than 2 neighborhood/community meetings, to present current work and identify community wants, needs, benefits, expectations, concerns, etc. 4. Develop project parameters using key themes identified during the public meetings. 5. Assist town staff in presenting project parameters to Vail Town Council for approval and/or modification. 6. Using project parameters, develop 3 alternatives for master planning entire site with associated visuals. One of the approaches, assuming it meets the project 2 parameters, should include apublic-private partnership scenario that attempts to fund construction of the fire station with minimal to no public funding. 7. Work in conjunction with town staff to conduct a neighborhood meeting to present the 3 alternatives, collect and document public comments, and identify a preferred option. 8. Assist town staff in conducting a public hearing to present the 3 alternatives to Vail Town Council, plus a summary of comments and preferences from the neighborhood meeting. Receive direction from Town Council on a preferred alternative. 9. Develop a master plan document to include specific recommendations on zoning, and development parameters, such as maximum height, floor area, site coverage and circulation. In addition, the consultant should provide a preliminary cost estimate and proforma in cooperation with town staff for each alternative examined in master plan. 10. Coordinate hand-off to designated planner in Town of Vail Community Development Department who will assume project management for submittal to the Planning and Environmental Commission. Schedule The following is a general schedule for the project: June 18, 2004 Issuance of RFP Noon, July 9, 2004 Proposals due to Town of Vail July 19, 2004 Interviews July 22, 2004 Award of contract July 26, 2004 Begin work TBD Neighborhood meetings Aug. 17, 2004 Council consideration of project parameters TBD Neighborhood preferences meeting Oct. 19, 2004 Council selection of preferred alternative Oct. 26, 2004 Design work complete Submittal Requirements Respondents are requested to submit the following information: Cover Letter Identify team members and backgrounds State roles of each member and provide a team organization chart Highlight strengths of team Qualifications and Experience Describe team's expertise as it pertains to the delivery of a land use master plan Provide examples of previous experience with verification contact information Schedule Acknowledge ability to meet or exceed the schedule identified above and provide a specific timetable for each step identified in the scope of work Project Budget Provide hourly billing rate for each team member Provide a detailed fee proposal for the work broken down by tasks described above The team shall also provide any additional services deemed necessary for achieving the goal of this work 3 Provide a detailed reimbursable schedule Submittal of Qualifications Address all questions and submittals (12 sets) to the attention of: Suzanne Silverthorn Community Information Office Town of Vail 75 S. Frontage Rd. Vail, CO 81657 Phone: (970) 479-2115 Fax: (970) 479-2451 Email: ssilver(~vail.net The deadline for submittals is 12 Noon July 9, 2004. Respondents should be available for interview on July 19, 2004. General Conditions Limitations and Award This RFP does not commit the Town of Vail to award or contract, nor to pay any costs incurred, in the preparation and submission of proposals in anticipation of a contract. The Town of Vail reserves the right to reject all or any submittal received as a result of this request, to negotiate with all qualified sources, or to cancel all or part of the RFP. After a priority listing of the final firms is established, the Town of Vail will negotiate a contract with the first priority firm. If negotiations cannot be successfully completed with the first priority firm, negotiations will be formally terminated and will be initiated with the second most qualified firm and, likewise, with the remaining firms. Selection Initial evaluation will be based upon the qualifications of the applicant. The Town of Vail reserves the right to not interview, and to make final consultant selection based upon the qualification statements and cost estimate. Equal Employment Opportunity The selected consultant team will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. 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