HomeMy WebLinkAbout2024-04-02 Agendas and Supporting Documentation Town Council Evening Meeting1.Call to Order
2.Citizen Participation (10 min.)
2.1 Citizen Participation
3.Any action as a result of Executive Session
4.Proclamations
4.1 Proclamation No. 2, Series of 2024, One Book One Valley
2024
5 min.
Read proclamation into the record.
Presenter(s): Abigail Brezinka, Vail Public Library Associate I
Background: Each year, The Bookworm of Edwards, Colorado
Mountain College Vail Valley, Vail Public Library, Vail
Mountain School, and Eagle County High Schools team up to
promote one book for the entire valley to read together, a
reading program called "One Book One Valley." We
encourage all residents to read the same book at the same
time to create a community book club. Programs and events
related to the chosen book happen throughout the valley and
will engage readers of all ages and interests. 2024 is the 13th
year of this valley-wide Community Read.
4.2 Proclamation No. 3, Series of 2024 National Donate Life
Month Proclamation
5 min.
Read proclamation into record.
Presenter(s): Travis Coggin, Mayor
VAIL TOWN COUNCIL MEETING
Evening Session Agenda
Town Council Chambers and virtually by Zoom.
Zoom meeting link: https://vail.zoom.us/webinar/register/WN_0ipR4r_0Q9eqsCWHy18zmQ
6:00 PM, April 2, 2024
Notes:
Times of items are approximate, subject to change, and cannot be relied upon to determine what time
Council will consider an item.
Public comment will be taken on each agenda item.
Citizen participation offers an opportunity for citizens to express opinions or ask questions regarding
town services, policies or other matters of community concern, and any items that are not on the agenda.
Please attempt to keep comments to three minutes; time limits established are to provide efficiency in
the conduct of the meeting and to allow equal opportunity for everyone wishing to speak.
CItizen Participation
2024-02 One Book One Valley Proclamation.docx
Official Poster 2024.pdf
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Background: April 24, 2024 is National Donate Life Month. The
goal is to raise awareness about organ, eye, and tissue
donation, encourage Americans to register as donors and
honor those that have saved and healed lives through the gift
of donation.
5.Appointments for Boards & Commissions (5 min.)
5.1 Building and Fire Code Appeals Board (BFCAB)
Appointments
Motion to reappoint Rollie Kjesbo, Steven Loftus and Brandon
Chalk to service on the Building and Fire Code Appeals Board
for a two year term, ending March 31, 2026.
Presenter(s): Travis Coggin, Mayor
5.2 Design Review Board (DRB) Appointment
Motion to appoint Rollie Kjesbo to serve on the Design Review
Board for a two year term, ending March 31, 2026.
Presenter(s): Travis Coggin, Mayor
5.3 Planning and Environmental Commission (PEC)
Appointments
Motion to appoint four members to service on the Planning and
Environmental Commission for a two year term, ending March
31, 2026.
Presenter(s): Travis Coggin, Mayor
6.Consent Agenda
6.1 March 5, 2024 TC Meeting Minutes
6.2 March 19, 2024 TC Meeting Minutes
6.3 Resolution No. 14, Series of 2024, A Resolution Approving
the Purchase of Residential Property
Approve, approve with amendments, or deny Resolution No.
14, Series of 2024 to authorize the Town Manager to enter into
an agreement, in a form approved by the Town Attorney, to
purchase the property known as Buffer Creek Condominium,
Unit A3 locate at 1860 Meadow Ridge Road, Vail, CO 81657 in
the amount not to exceed $770,000 plus closing costs.
Background: The availability of housing for its employees
remains an ongoing need for the Town of Vail municipal
government. Over the years the Town has taken a wide range
of approaches to addressing its employee housing needs.
6.4 Resolution No. 15, Series of 2024, A Resolution Approving
the Purchase of Residential Property
Approve Resolution No. 15, Series of 2024 to authorize the
2024-03 NDLM Proclamation.pdf
030524 TC Meeting Minutes.pdf
031924 TC Meeting Minutes.pdf
Resolution No. 14, Series of 2024.doc
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Town Manager to enter into an agreement, in a form approved
by the Town Attorney to purchase the property known as Pitkin
Creek Condominium, Unit 3-B, located at 3921 Bighorn Road,
Vail CO 81657, in the amount not to exceed $770,000 plus
closing costs.
Background: The availability of housing for its employees
remains an ongoing need for the Town of Vail municipal
government. Over the years the Town has taken a wide range
of approaches to addressing housing needs.
6.5 Resolution No. 16, Series of 2024, A Resolution Approving
the Purchase of Residential Property
Approve Resolution No. 16, Series of 2024, to authorize the
Town Manager to enter into an agreement, in a form approved
by the Town Attorney, to purchase the property known as
Meadow Creek Condominium, Unit L-4, located at 2510
Kinnikinnick Road, Vail, CO 81657, in an amount not to
exceed $1,275,000 plus closing costs.
Background: The availability of housing for its employees
remains an ongoing need for the Town of Vail municipal
government. Over the years the Town has taken a wide range
of approaches to addressing its employee housing needs.
6.6 Contract Award to 360 Paving for the 2024 Overlay Project
Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with 360 Paving to complete
the 2024 Vail Overlay Project, in an amount not to exceed
$465,000.00.
Background: This project is budgeted with the Capital Street
Maintenance Budget. Roads included in this year's asphalt
overlay project include Spruce Drive, Spruce Way, Streamside
Circle East, Gore Circle, and Columbine Drive north of Bighorn
Road. This project is scheduled to be completed by
September 20, 2024.
6.7 Contract Award to A-1 Chipseal for the 2024 Vail Slurry
Seal Project
Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with A-1 Chipseal to complete
the 2024 Vail Slurry Seal Project, in an amount not to exceed
$180,000.00.
Background: The project is budgeted with the Capital Street
Maintenance budget and is within the engineer's estimate.
Roads included in this year's asphalt preventive maintenace
are Cabin Circle, Eagles Nest Circle, Fairway Court, Fairway
Drive, Homestake Circle, Hornsilver Circle, Ptarmigan Road,
Spring Hill Lane, Beaver Dam Road, Beaver Dam Circle,
Forest Road, Rockledge Road, and Spraddle Creek Road.
This project is scheduled to be completed by July 3, 2024.
Resolution No 15 Series of 2024.doc
Resolution No 16 Series of 2024 for Residential Property Purchase
council memo-overlay.docx
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6.8 Contract Award to Kinetic Industry for Spring Stormwater
Maintenance
Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with Kinetic Industry for semi-
annual stormwater maintenance work, in an amount not to
exceed $95,000.00.
Background: Town of Vail posted a call for bids seeking a firm
to perform semi-annual maintenance on stormwater treatment
devices, including 277 gutter bins and 36 water quality vaults.
6.9 Contract Award to Questica, LTD for Town of Vail
Budgeting Software
Authorize Town Manager to enter into an agreement, on a
form approved by the Town Attorney, with Questica, LTD, for
budgeting software not to exceed $66,500.00
Background: As the town's budget has grown and has become
more complex, there is a need for a more collaborative,
efficient, and transparent budget process.
6.10 Contract Award to ResortNet LLC for Wireless Networking
Support
Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with ResortNet LLC to provide
wireless network support services in an amount not to exceed
$5,000 per month for 3 years.
Background: The Town relies on wireless networks for a
variety of important purposes including visitor and resident use
in commercial cores, numerous events, private networks for
Town of vail employees in municipal buildings, and to support
hundreds of internet-connected devices including surveillance
cameras, variable message signs, snowmelt controls, irrigation
controls, and more.
7.Public Hearings
7.1 Ordinance No. 2, Series of 2024, Second Reading of an
Ordinance Amending Chapter 7 of Title 12 of the Vail
Town Code Regarding Applications for Exterior
Modifications in the Commercial Core 1 and Commercial
Core 2 Zone Districts
5 min.
Approve, approve with amendments, or deny Ordinance No. 2,
Series of 2024 upon second reading.
Presenter(s): Jamie Leaman-Miller, Planner l
Background: The purpose of Ordinance 2, Series of 2024 is to
amend Section 12-7B-7 Exterior Alterations or Modifications
and 12-7C-5 Exterior Alterations or Modifications regarding the
development review process for exterior alterations in the
council memo-slurry.docx
May 2024 Stormwater Maintenance SOW EXHIBIT A.pdf
Exhibit B - Gutter Bin IDs and Locations.pdf
040224 Contract Award to Questica for Finance Budget Software.pdf
Wireless Network Support.pdf
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Commercial Core 1 (CC1) and Commercial Core 2 (CC2)
districts.
7.2 Ordinance No. 3, Series of 2024, Second Reading, of an
Ordinance Making Budget Adjustments to the Town of
Vail General Fund, Capital Projects Fund, Real Estate
Transfer Tax Fund, Housing Fund, Heavy Equipment
Fund, Timber Ridge Fund, and Residences at Main Vail
Fund of the 2024 Budget for the Town of Vail, Colorado;
and Authorizing the Said Adjustments as Set Forth
Herein; and Setting Forth Details in Regard Thereto
15 min.
Approve, approve with amendments, or deny Ordinance No. 3,
Series of 2024, upon second reading.
Presenter(s): Jake Shipe, Budget Analyst
Background: Please see attached memo.
8.Adjournment 6:45 pm (estimated)
Ordinance No. 2 Staff Memorandum.pdf
A. Ordinance No. 2, Series of 2024.pdf
B. Staff Memorandum to PEC, 2-26-24.pdf
C. PEC Results 2-26-24.pdf
240402 1st Supplemental Budget (2nd Reading).pdf
Ord #3- 1st Supp 2024 2nd Reading.pdf
Meeting agendas and materials can be accessed prior to meeting day on the Town of Vail website
www.vailgov.com. All town council meetings will be streamed live by High Five Access Media and
available for public viewing as the meeting is happening. The meeting videos are also posted to High
Five Access Media website the week following meeting day, www.highfivemedia.org.
Please call 970-479-2136 for additional information. Sign language interpretation is available upon
request with 48 hour notification dial 711.
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AGENDA ITEM NO. 2.1
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Citizen Participation
AGENDA SECTION:Citizen Participation (10 min.)
SUBJECT:Citizen Participation
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
CItizen Participation
6
From:Megan Beran
To:Council Dist List
Subject:Please Install Speed Bumps in Intermountain
Date:Tuesday, April 2, 2024 7:41:45 PM
Dear Town Council,
Speeding in Intermountain is a serious issue that we don’t feel has been adequately addressed.
It is rare to see a car following the posted 15 mph speed limit. While we appreciate that the
speed limit has been lowered, it’s not being followed and there is not any police presence of
enforcing the speed limit in our neighborhood. A relatively easy solution to install speed
bumps in intermountain, on Kinnickinnick Rd and Basingdale Blvd as nothing else will slow
the drivers down. Other neighborhoods in the area like EagleVail have speed bumps, it seems
very appropriate in Intermountain. We’re a small neighborhood, with lots of dogs and kids
walking around, let’s not let a tragedy happen before we do something about the speeding
problem. Please address this neighborhood crisis with speed bumps and make Intermountain a
much safer place to walk.
If anyone is unsure if we are providing an accurate depiction, join us for a 20 minute walk in
the neighborhood and sadly I’m certain you’ll get a feel for the scary pedestrian environment
we have. You’re welcome to reach out with any questions.
Thank you,
Megan Beran
2801 Basingdale Blvd unit 7
Vail CO
mobile: 415.272.0345
7
From:Robin Burch
To:Council Dist List
Subject:Fwd: West Middle Creek construction concerns
Date:Tuesday, April 2, 2024 10:17:36 AM
Dear Town Council,
As a concerned citizen, I cannot seem to get a clear answer why the construction of the West
Middle Creek employee housing project is not required to be entirely non-combustable. In
there near future as determined by a recent Colorado Legislative session, insurance companies
may not be required to provide insurance for repalcement cost of reconstructing a building that
was not built with non-combustable maternals.
At the Vail Community Meeting I confirmed with the builder and architect that DRB is not
requiring that the entire building be non-combustable.
See letter below that I sent to the Vail Homeowner”s Association.
I would have presented this tonight at the Town Council Meeting but I am not going to be able
to attend.
Thanks for your consideration,
Robin Burch
3225 Katsos Ranch Rd
Vail, CO 81657
404-606-0154
Begin forwarded message:
From: Robin Burch <robinburch@mac.com>
Subject: West Middle Creek construction concerns
Date: March 30, 2024 at 11:56:17 AM EDT
To: vailhomeownersassoc@gmail.com
Good morning!
I attended the Vail Community Meeting and met with the architect and builder of
the West Middle Creek Project.
Although I am not crazy about the design because it does not really blend well
with what was currently built along that corridor , my bigger concern was that it is
only being built with some of the exterior building materials as non-combustable.
They defended themselves by mentioning that the building was going to have
sprinklers on the interior.
I sent an e-mail to the town attorney, Mike Mire on 3/18 expressing my concerns
about a couple issues that became evident at the Community Meeting, but he
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never responded.
Then an article appeared in the Vail Daily on 3/24 about Wildfire Mitigation
projects in Eagle County and mentioned “providing advise for property owners to
make their homes resistant to wildfire”.
Well that is great, but how can the Town of Vail not require all new construction
to have completely non-combustable materials on the exterior????
If the construction doesn’t meet that standard, they may not be able to get
insurance covering the property when it is destroyed by fire.
Not to mention the building would be inhabited by Vail Resorts employees (other
people's children), and loss of life would be devastating to their families and
communities.
I want your input before I send my concerns on to the Town Council.
Thanks,
Robin Burch
404-606-0154
9
From:Ronald Schuster
To:PublicInputTownCouncil
Subject:Truck delivery patterns
Date:Monday, April 1, 2024 11:57:19 AM
I live in Golden and have seen the articles regarding truck delivery patterns in Breck and Vail and
would like to share a solution we saw in similar size towns in Germany when we visited last year.
They required all truck deliveries to shops, restaurants, etc. to be completed by 11 a.m. in the core
areas. Although it was a little more congested if you wanted to walk those areas in the morning, it
was great the rest of the day and evening when no trucks were allowed in those areas. We thought
it worked well. Something to consider.
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AGENDA ITEM NO. 4.1
Item Cover Page
DATE:April 2, 2024
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamations
SUBJECT:Proclamation No. 2, Series of 2024, One Book One Valley 2024
SUGGESTED ACTION:Read proclamation into the record.
PRESENTER(S):Abigail Brezinka, Vail Public Library Associate I
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-02 One Book One Valley Proclamation.docx
Official Poster 2024.pdf
11
Proclamation No. 02, Series of 2024
ONE BOOK ONE VALLEY, 2024
A valley-wide Community Read sponsored by the
Towns of Avon, Eagle, Gypsum, Minturn, Red Cliff and Vail
WHEREAS,Community Read programs have united and uplifted hundreds of cities and municipalities
throughout the United States of America;
WHEREAS,the book “Calling for a Blanket Dance” by Oscar Hokeah is the author’s “highly
anticipated debut novel that tells the story of Ever Geimausaddle, the son of a Kiowa and Cherokee
mother and a Mexican father, as he navigates life across Native lands in Oklahoma”;
WHEREAS,Hokeah’s novel tells a story of the contemporary experiences of Indigenous people; “a
story of a young Native American boy who belongs to a splintering family, grasps for stability and love,
and makes all the wrong choices until he finds a space of his own"; whose family--part Mexican, part
Native American--is determined to hold on to their community despite obstacles everywhere they turn;
WHEREAS,this Eagle Valley Community Read is the 13th Year of the One Book One Valley initiative;
WHEREAS,this Eagle Valley Community Read will feature book discussions in venues around the
valley; special programs being planned by our two newest partners - the Vail Symposium and the
Eagle Valley Land Trust; and, a special Guest Appearance by the author in April;
WHEREAS, the Vail Public Library, in collaboration with the Bookworm of Edwards, Colorado
Mountain College, Battle Mountain High School, Eagle Valley High School, Vail Mountain School,
the Vail Symposium and the Eagle Valley Land Trust have collectively resolved to bring this valley-
wide Community Read program to the citizens of Eagle County; and,
WHEREAS, the One Book One Valley initiative will encourage literacy and shared enjoyment of
reading throughout Eagle County.
NOW, THEREFORE, the Mayor and Vail Town Council do herby proclaim the One Book
One Valley initiative and officially announce and promote the book “Calling for a Blanket
Dance” to all Eagle County residents for their enjoyment and the enjoyment for all.
Dated this 2
nd day of April, 2024.
Vail Town Council Attest:
___________________________
Travis Coggin, Mayor Stephanie Bibbens, Town Clerk
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an Eagle County initiative which encourages literacy
and promotes a sense of community by sharing a
common topic for conversation valley-wide.
Share your One Book One Valley
(OBOV) reading journey!
Use the hashtag #OBOV2024
For more information visit
onebookonevalley.com
EVENTS
A COLLABORATIVE PROGRAM BROUGHT TO YOU BY
Hosted by Vail Public Library, Mountain Youth and
Vail Symposium
Multigenerational Hope: New Patterns
of Mental and Behavioral Health
Tuesday, Feb. 20 | 6 p.m.
Edwards Interfaith Chapel
Spanish/English interpretation
In the face of mental & behavioral challenges faced
by individuals of all ages, what are the models &
resources available to fi nd healing and hope? Dr.
Judith Landau will be joined by local providers.
Hosted by Vail Public Library and Eagle Valley Land Trust
Free showing of the documentary
“Gather”
Tuesday, March 19 | 6:30 p.m.
Riverwalk Theater
Free community screening of “Gather”, which tells
the stories of Native Americans reconnecting
with their spiritual and cultural identities through
obtaining sovereignty over their ancestral food
ways. Like Calling for a Blanket Dance, the fi lm
“Gather” shines a spotlight on Indigenous people
working to heal themselves and their communities
by reuniting with their heritage.
Hosted by Vail Public Library
Books ‘n Bites Book Club
Wednesday, March 13 | 5 p.m.
Meets via Zoom
Join the Vail Public Library for a fun and lively
virtual book club! The March meeting of the book
club will focus on the 2024 OBOV title, “Calling
for a Blanket Dance” by Oscar Hokeah. Email
abrezinka@vail.gov for an invitation.
Finale Author Event
Thursday, April 4 | 5 p.m.
Colorado Mountain College, Edwards Campus
Meet Oscar Hokeah, Author of the 2024 selected
OBOV title “Calling for a Blanket Dance”. This
event will consist of a meet and greet with
the author, a Book Talk including Q&A, and
an opportunity to purchase an autographed
copy of the book.
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AGENDA ITEM NO. 4.2
Item Cover Page
DATE:April 2, 2024
TIME:5 min.
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Proclamation
AGENDA SECTION:Proclamations
SUBJECT:Proclamation No. 3, Series of 2024 National Donate Life Month
Proclamation
SUGGESTED ACTION:Read proclamation into record.
PRESENTER(S):Travis Coggin, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
2024-03 NDLM Proclamation.pdf
14
Proclamation No. 03, Series of 2024
National Donate Life Month
WHEREAS, this April 2024 is the 21st National Donate Life Month with a goal to raise
awareness about organ, eye, and tissue donation, encourage Americans to register as
donors, and honor those that have saved and healed lives through the gift of donation;
WHEREAS, Colorado has been one of the leaders in the nation with a donor registry of 66.21%
of driver license/ID card applicants signing up to be organ and tissue donors—a decision that
reflects deep commitment to one another and confirms that there is good inside all of us;
WHEREAS, One donor can save up to 8 lives through organ donation, and save and heal more
than 75 lives through tissue donation;
WHEREAS, A record 307 heroic organ donors provided 918 lifesaving transplants in
2023, which is a 10.6% increase from the prior year; and Donor Alliance recovered
tissue for transplant from 1,703 heroic tissue donors saving and healing with nearly 144,000
tissue grafts;
WHEREAS, Registering gives hope back to the more than 1,300 people waiting for a lifesaving
organ transplant in Colorado and Wyoming, while compassionately celebrating donors and their
families for the gift of life; and
WHEREAS, Organ, eye, and tissue donation would not be possible without our community
coming together for one united purpose. By saying “Yes” to be an organ, eye, and tissue donor,
you're not just checking a box—you're saving and healing lives.
NOW, THEREFORE, the Mayor and Vail Town Council do hereby proclaim the month
of April, 2024 as National Donate Life Month.
Dated this 2nd day of April, 2024.
Vail Town Council Attest:
___________________________
Travis Coggin, Mayor Stephanie Bibbens, Town Clerk
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AGENDA ITEM NO. 5.1
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Appointments for Boards & Commissions (5 min.)
SUBJECT:Building and Fire Code Appeals Board (BFCAB) Appointments
SUGGESTED ACTION:Motion to reappoint Rollie Kjesbo, Steven Loftus and Brandon Chalk
to service on the Building and Fire Code Appeals Board for a two year
term, ending March 31, 2026.
PRESENTER(S):Travis Coggin, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
16
AGENDA ITEM NO. 5.2
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Appointments for Boards & Commissions (5 min.)
SUBJECT:Design Review Board (DRB) Appointment
SUGGESTED ACTION:Motion to appoint Rollie Kjesbo to serve on the Design Review Board
for a two year term, ending March 31, 2026.
PRESENTER(S):Travis Coggin, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
17
AGENDA ITEM NO. 5.3
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Steph Johnson, Town Manager
ITEM TYPE:Main Agenda
AGENDA SECTION:Appointments for Boards & Commissions (5 min.)
SUBJECT:Planning and Environmental Commission (PEC) Appointments
SUGGESTED ACTION:Motion to appoint four members to service on the Planning and
Environmental Commission for a two year term, ending March 31,
2026.
PRESENTER(S):Travis Coggin, Mayor
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
18
AGENDA ITEM NO. 6.1
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:March 5, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
030524 TC Meeting Minutes.pdf
19
Town Council Meeting Minutes of March 5, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, March 5, 2024
11:30 A.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 11:30 A.M.
by Mayor Coggin.
Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town-
vail.
Members present: Travis Coggin, Mayor
Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1. Call to Order
2. Presentation/Discussion
2.1 Dobson Ice Arena Remodel Project and Contractor Procurement Update
Dobson Ice Arena Remodel Project discussion began at time stamp on the 0:00:22 on the High
Five video.
Presenter(s): Greg Hall, Public Works Director
Listen to presentation and provide feedback.
Background: The purpose of this item is to provide Council with an update of the RFP/General
Contract procurement process, provide an update on the results of the initial budgets that
contractors provided to staff, review the program options that the team is currently investigating,
including the primary path that fits within the current budget, and to update the next steps of the
project.
Public comment was called.
Bob Armour, chair of the Vail Recreation District board, asked that the council ensure locker
rooms were included in whatever program is pursued.
20
Town Council Meeting Minutes of March 5, 2024. Page 2
Merv Lapin, a Vail resident, expressed his concerns with the amount of money the town would
spend on temporary facilities while the redevelopment or renovations for Dobson were underway
and mentioned potential down-valley opportunities for a new permanent facility.
Alison Wadey, executive director of the Vail Chamber and Business Association, asked that
upcoming improvements at Dobson include a better way for the transition between ice and event
flooring as well as the urgent need for better locker room facilities.
Laurie Mullen, chair of the Friends of Dobson group, asked council to make sure the decisions
regarding Dobson would allow for all uses and users of the facility included both locals and guests.
2.2 Art In Public Places Residency Project Update
Art In Public Places Residency Project update began at time stamp on the 1:20:04 on the High
Five video.
Presenter(s): Molly Eppard, AIPP Coordinator
Listen to presentation and provide direction on next steps.
Background: The purpose of this item is to provide Council with an update of the Artist in
Residency Project progress, update on the results of the construction cost estimates received
and impact to budget estimate and to update next steps regarding the project.
2.3 Go Vail 2045: Mobility and Transportation Master Plan- Draft MP & Schedule
Go Vail 2045 discussion began at time stamp 1:47:37 on the High Five video.
Presenter(s): Tom Kassmel
Listen to presentation and provide feedback.
Background: The Go Vail 2045 team has been reviewing existing conditions, analyzing data,
developing mobility concepts, taking public feedback, and drafting the master plan document.
The draft Master Plan will be available on www.engagevail.com for review and comment, along
with an online storyboard, that focuses on the highlights of the plan. The Master Plan is
anticipated to be adopted by Council in May.
Staff Recommendation: Review master plan adoption schedule and provide any comments or
feedback.
2.4 Updated Housing Policy Statement Recommendations
Housing Policy Statement Recommendations discussion began at time stamp 1:54:11 on the
High Five video.
Presenter(s): George Ruther, Housing Director
21
Town Council Meeting Minutes of March 5, 2024. Page 3
Listen to presentation and provide feedback.
Background: The purpose of this discussion is to inform Town Council of the recommendation of
the Vail Local Housing Authority on proposed updates to the adopted housing policy
statements.
3. Citizen Participation
Citizen Participation began at time stamp 2:17:33 on the High Five video.
Merv Lapin, a Vail resident, clarified why the town was not getting the benefit of interest on
money in its TIFF fund, expressed concerns with the town being involved in housing that
subsidized Vail Resorts or other large employers, with the exception of teachers and wanted to
make sure housing deed restrictions wouldn’t go away without a public vote.
4. Consent Agenda
Consent Agenda began at time stamp 2:26:35 on the High Five video.
4.1 February 6, 2024 TC Meeting Minutes
4.2 February 20, 2024 TC Meeting Minutes
4.3 Resolution No. 09, Series of 2024, A Resolution Approving a State of Colorado
Subawards Agreement between the Town of Vail and the Colorado Department of
Transportation to Receive Funding for the Purchase One Charging Infrastructure and
Workforce Training.
Approve, approve with amendments, or deny Resolution No. 09, Series of 2024.
Background: This grant agreement is for funding towards electric bus chargers as well as EV
related workforce development. This is Federal Transit Administration funding administered
through the Colorado Department of Transportation.
Staufer made a motion to approve the consent; Seibert seconded motion passed (6-0 Davis
absent).
5. Action Items
5.1 Snowmelt Repair Contract Award and Change Order Approval
Snowmelt Repair contract and change order discussion began at time stamp 2:27:31 on the
High Five video.
Presenter(s): Tom Kassmel
22
Town Council Meeting Minutes of March 5, 2024. Page 4
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Ewing Trucking & Construction for excavation services, in an amount not to
exceed $175,000.00
Direct the Town Manager to approve a Change Order, as approved by the Town Attorney, with
R&H Mechanical for snowmelt repair services, in an amount not to exceed $200,000.00
Background: The Vail Village and Lionshead Village snowmelt systems are in need of repair.
Phase I was completed in Lionshead last year. This spring, staff recommend continuing with
repairs and being the Vail Village snowmelt repairs.
Staufer made a motion to approve; Seibert seconded motion passed (6-0, Davis absent).
6. DRB/PEC Update
6.1 DRB/PEC Update
DRB/PEC update began at time stamp 2:31:18 on the High Five video.
7. Information Update
Information Update began at time stamp 2:32:15 on the High Five video.
7.1 February 15, 2024 VLMDAC Meeting Minutes
7.2 February 2024 Revenue Update
7.3 2023 EHU Compliance Status Update
8. Matters from Mayor, Council, Town Manager and Committee Reports
Matters from Mayor, Council, Town Manager and Committee Reports began at 2:33:07 on the
High Five video.
8.1 Town Manger Report
Forrest mentioned a letter was being drafted to Colorado Gov. Polis regarding a potential change to
the West Vail auxiliary lane project. The town was concerned that a portion of the project will not be
completed due to rising costs.
Forrest also informed Council that event producer AEG was willing to send their technical producer
to Dobson Ice Arena to provide suggestions and feedback on how to make the venue work for future
events.
8.2 Council Matters and Status Report
9. Executive Session
Executive Session began at time stamp 2:53:43 on the High Five video.
23
Town Council Meeting Minutes of March 5, 2024. Page 5
Executive Session pursuant to:
C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer, or sale of any real,
personal or other property interest, §24-6-402(4)(e) to determine positions relative to matters
that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators
and on the topic of potential real property sale and acquisitions by the Town.
10. Break 3:05pm
11. Meeting with State Senator Dylan Roberts and State Representative Meghan Lukens
11.1 Legislative Update
Legislative update began at time stamp 2:54:24 on the High Five video.
Presenter(s): State Senator Dylan Roberts & State Representative Meghan Lukens
Listen to presentation and provide feedback.
There being no further business to come before the council, Staufer moved to adjourn the
meeting; Seibert seconded motion passed (7-0), meeting adjourned at 4:01 p.m.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Bibbens, Town Clerk
24
AGENDA ITEM NO. 6.2
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Stephanie Bibbens, Town Manager
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:March 19, 2024 TC Meeting Minutes
SUGGESTED ACTION:
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
031924 TC Meeting Minutes.pdf
25
Town Council Meeting Minutes of March 19, 2024. Page 1
Vail Town Council Meeting Minutes
Tuesday, March 19, 2024
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Pro Tem Davis.
Full video of the Town Council meeting can be accessed at https://www.highfivemedia.org/town-
vail.
Members present: Barry Davis, Mayor Pro Tem
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Members absent: Travis Coggin, Mayor
Staff members present: Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
1.Call to Order
2.Citizen Participation
Citizen Participation began at time stamp 0:00:20 on the High Five video.
Sarah Smith-Hymes introduced herself as a candidate for Eagle County Commissioner.
3.Any Action as the Result of Executive Session
There was none.
4.Appointments for Boards and Commissions
Appointments for Boards and Commissions began at time stamp 0:03:00 on the High Five
video.
4.1 Art in Public Places (AIPP) Appointments
Staufer made a motion to appoint Kathy Langenwalter, Tracy Gordon, and Lindsea Stowe to
service on the AIPP for a two-year term, ending on March 31, 2026; Seibert seconded motion
passed (6-0, Coggin absent).
26
Town Council Meeting Minutes of March 19, 2024. Page 2
4.2 Design Review Board (DRB) Appointments
Seibert made a motion to appoint Molly Egan, Kit Austin, and Shea Hester-Haddad to service
on the DRB for a two-year term, ending on March 31, 2026; Staufer seconded motion passed
(6-0, Coggin absent).
5. Consent Agenda
Consent Agenda began at time stamp 0:03:49 on the High Five video.
5.1 Resolution No. 10, Series of 2024, A Resolution of the Vail Town Council Approving
an Intergovernmental Agreement between the Town of Vail and Eagle County, Colorado
Concerning the Wildland Fire Mitigation Program
Approve, approve with amendments, or deny Resolution No. 10, Series of 2024.
Background: The Town of Vail and Eagle County wish to enter into an Intergovernmental
Agreement concerning the continued implementation of the Wildland Fire Mitigation Program.
5.2 Resolution No. 11, Series of 2024, A Resolution Approving a Cooperative Agreement
between Eagle County Department of Human Services and Eagle County Law
Enforcement Agencies
Approve, approve with amendments, or deny Resolution No. 11, Series of 2024.
Background: This resolution allows for the Vail Police Department to work together with Eagle
County Department of Human Services to keep children safe in Eagle County, Colorado.
5.3 Resolution No. 12, Series of 2024, A Resolution Approving a State of Colorado
Subaward Agreement between the Town of Vail and the Colorado Department of
Transportation to Receive Funding fir the Purchase of Two Battery Electric Buses
Approve, approve with amendments, or deny Resolution No. 12, Series of 2024.
Background: This grant agreement is for funding towards two electric buses. This is federal
Congressionally Directed Spending funding administered through the Colorado Department of
Transportation.
5.4 Resolution No. 13, Series of 2024, A Resolution Adopting the 2024 Town of Vail
Housing Policy Statements, and Setting Forth Details in Regard Thereto
Approve, approve with amendments, or deny Resolution No. 13, Series of 2024.
Background: The purpose of Resolution No. 13 is to updated policy statements and reaffirm
support of the Town's housing goals and expectations.
27
Town Council Meeting Minutes of March 19, 2024. Page 3
5.5 Contract Award to Resort Entertainment Group and Group 970 for the Production of
Vail Oktoberfest
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Resort Entertainment Group and Group 970 for the production of the Vail
Oktoberfest, in an amount not to exceed $100,000.00.
Background: The Committee on Special Events and Event Funding Committee have reviewed a
proposal for the production of the Vail Oktoberfest event and is recommending a sponsorship
amount of $100,000.00 for the proposal from Dian Moody of Resort Entertainment and Brian
Nolan of Group 970.
Staufer made a motion to approve the consent; Seibert seconded motion passed (6-0 Coggin
absent).
6. Action Items
6.1 Dobson Ice Arena Remodel Project and Contractor Procurement Update
Dobson Ice Arena Remodel Project and Contract Procurement Update began at time stamp
0:04:19 on the High Five video.
Presenter(s): Russell Forrest, Town Manager
Provide feedback on next steps.
Background: An update on Dobson Ice Arena remodel project and contractor procurement.
Staufer made a motion to authorize the Town Manager to negotiate with Contractor GE Johnson
and agree to a Phase 1 scope, not to exceed $50,000.00 should negotiations with Hyder be
unsuccessful; Seibert seconded motion passed (6-0, Coggin absent).
6.2 Ordinance No. 2, Series of 2024, First Reading, An Ordinance Amending Chapter 7 pf
Title 12 of the Vail Town Code Regarding Applications for Exterior Modifications in the
Commercial Core 1 and Commercial Core 2 Zone Districts
Ordinance No. 2, Series of 2024 discussion began at time stamp 0:07:53 on the High Five
video.
Presenter(s): Jamie Leaman-Miller, Planner l
Approve, approve with amendments, or deny Ordinance No. 2, Series of 2024 upon first
reading.
Background: The purpose of Ordinance 2, Series of 2024 is to amend Section 12-7B-7 Exterior
Alterations or Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the
development review process for exterior alterations in the Commercial Core 1 (CC1) and
Commercial Core 2 (CC2) districts.
28
Town Council Meeting Minutes of March 19, 2024. Page 4
6.3 Ordinance No. 3, Series of 2024, First Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, real Estate
Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, Timber Ridge Fund, and
Residences at Main Vail Fund of the 2024 Budget for the Town of Vail, Colorado; and
Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details Thereto
Ordinance No. 3, Series of 2024 discussion began at time stamp 0:16:34 on the High Five
video.
Presenter(s): Carlie Smith, Finance Director and Jake Shipe Budget Analyst
Approve, approve with amendments, or deny Ordinance No. 3, Series of 2024, upon first
reading.
Background: Please see attached memo.
There being no further business to come before the council, Staufer moved to adjourn the
meeting; Phillips seconded motion passed (6-0 Coggin absent), meet adjourned at 6:53 p.m.
Respectfully Submitted,
Attest: __________________________________
Travis Coggin, Mayor
______________________________
Stephanie Bibbens, Town Clerk
29
AGENDA ITEM NO. 6.3
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:George Ruther, Housing
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:Resolution No. 14, Series of 2024, A Resolution Approving the
Purchase of Residential Property
SUGGESTED ACTION:Approve, approve with amendments, or deny Resolution No. 14,
Series of 2024 to authorize the Town Manager to enter into an
agreement, in a form approved by the Town Attorney, to purchase the
property known as Buffer Creek Condominium, Unit A3 locate at 1860
Meadow Ridge Road, Vail, CO 81657 in the amount not to exceed
$770,000 plus closing costs.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution No. 14, Series of 2024.doc
30
RESOLUTION NO. 14
SERIES OF 2024
A RESOLUTION APPROVING THE PURCHASE OF RESIDENTIAL PROPERTY
WHEREAS, (“Owner”) is the owner of certain residential property located in Vail,
Colorado (the “Property”); and
WHEREAS, the Town wishes to purchase the Property from Owner, and Owner
wishes to sell the Property to the Town, pursuant to the terms of the Contract to Buy and
Sell Real Estate, attached hereto as Exhibit A and incorporated herein by this reference
(the “Contract”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
Section 1.The Town Council hereby approves the Contract in substantially the
same form attached hereto as Exhibit A and in a form approved by the Town Attorney,
authorizes the appropriation of the funds necessary to complete the purchase of the
Property and authorizes the Town Manager to execute the Contract on behalf of theTown.
Section 2.This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 2
nd day of April, 2024.
________________________________
Travis Coggin, Mayor
ATTEST:
_________________________________
Stephanie Bibbens, Town Clerk
31
AGENDA ITEM NO. 6.4
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Steph Johnson, Housing
ITEM TYPE:Resolution
AGENDA SECTION:Consent Agenda
SUBJECT:Resolution No. 15, Series of 2024, A Resolution Approving the
Purchase of Residential Property
SUGGESTED ACTION:Approve Resolution No. 15, Series of 2024 to authorize the Town
Manager to enter into an agreement, in a form approved by the Town
Attorney to purchase the property known as Pitkin Creek
Condominium, Unit 3-B, located at 3921 Bighorn Road, Vail CO
81657, in the amount not to exceed $770,000 plus closing costs.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution No 15 Series of 2024.doc
32
RESOLUTION NO. 15
SERIES OF 2024
A RESOLUTION APPROVING THE PURCHASE OF RESIDENTIAL PROPERTY
WHEREAS, (“Owner”) is the owner of certain residential property located in Vail,
Colorado (the “Property”); and
WHEREAS, the Town wishes to purchase the Property from Owner, and Owner
wishes to sell the Property to the Town, pursuant to the terms of the Contract to Buy and
Sell Real Estate, attached hereto as Exhibit A and incorporated herein by this reference
(the “Contract”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
Section 1.The Town Council hereby approves the Contract in substantially the
same form attached hereto as Exhibit A and in a form approved by the Town Attorney,
authorizes the appropriation of the funds necessary to complete the purchase of the
Property and authorizes the Town Manager to execute the Contract on behalf of theTown.
Section 2.This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 2
nd day of April, 2024.
________________________________
Travis Coggin, Mayor
ATTEST:
_________________________________
Stephanie Bibbens, Town Clerk
33
AGENDA ITEM NO. 6.5
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Steph Johnson, Housing
ITEM TYPE:Resolution
AGENDA SECTION:Consent Agenda
SUBJECT:Resolution No. 16, Series of 2024, A Resolution Approving the
Purchase of Residential Property
SUGGESTED ACTION:Approve Resolution No. 16, Series of 2024, to authorize the Town
Manager to enter into an agreement, in a form approved by the Town
Attorney, to purchase the property known as Meadow Creek
Condominium, Unit L-4, located at 2510 Kinnikinnick Road, Vail, CO
81657, in an amount not to exceed $1,275,000 plus closing costs.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Resolution No 16 Series of 2024 for Residential Property Purchase
34
RESOLUTION NO. 16
SERIES OF 2024
A RESOLUTION APPROVING THE PURCHASE OF RESIDENTIAL PROPERTY
WHEREAS, (“Owner”) is the owner of certain residential property located in Vail,
Colorado (the “Property”); and
WHEREAS, the Town wishes to purchase the Property from Owner, and Owner
wishes to sell the Property to the Town, pursuant to the terms of the Contract to Buy and
Sell Real Estate, attached hereto as Exhibit A and incorporated herein by this reference
(the “Contract”).
NOW THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN
OF VAIL, COLORADO THAT:
Section 1.The Town Council hereby approves the Contract in substantially the
same form attached hereto as Exhibit A and in a form approved by the Town Attorney,
authorizes the appropriation of the funds necessary to complete the purchase of the
Property and authorizes the Town Manager to execute the Contract on behalf of theTown.
Section 2.This Resolution shall take effect immediately upon its passage.
INTRODUCED, PASSED AND ADOPTED at a regular meeting of the Town
Council of the Town of Vail held this 2
nd day of April, 2024.
________________________________
Travis Coggin, Mayor
ATTEST:
_________________________________
Stephanie Bibbens, Town Clerk
35
AGENDA ITEM NO. 6.6
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Chad Salli, Public Works
ITEM TYPE:Contract Award
AGENDA SECTION:Consent Agenda
SUBJECT:Contract Award to 360 Paving for the 2024 Overlay Project
SUGGESTED ACTION:Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with 360 Paving to complete the
2024 Vail Overlay Project, in an amount not to exceed $465,000.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
council memo-overlay.docx
36
To:Town Council
From:Public Works
Date:04/02/2024
Subject:2024 Vail Overlay Contract Award
I.ITEM/TOPIC
2024 Vail Overlay Contract Award
II.ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with 360 Paving to complete
the 2024 Vail Overlay Project.
III.BACKGROUND
Staff received 3 bids for the 2024 Vail Overlay Project from 360 Paving, GM Asphalt
Repair LLC and United Companies. The project is budgeted with the Capital Street
Maintenance budget. Roads included in this year’s asphalt overlay project include
Spruce Dr, Spruce Way, Streamside Circle East, Gore Cir and Columbine Dr north of
Bighorn Rd. The project is scheduled to be completed by September 20, 2024.
IV.STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with 360 Paving to complete the 2024 Vail Overlay Project in the
amount not to exceed $465,000.00.
37
AGENDA ITEM NO. 6.7
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Chad Salli, Public Works
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:Contract Award to A-1 Chipseal for the 2024 Vail Slurry Seal
Project
SUGGESTED ACTION:Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with A-1 Chipseal to complete the
2024 Vail Slurry Seal Project, in an amount not to exceed
$180,000.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
council memo-slurry.docx
38
To:Town Council
From:Public Works
Date:04/02/2024
Subject:2024 Vail Slurry Seal Contract Award
I.ITEM/TOPIC
2024 Vail Slurry Seal Contract Award
II.ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with A-1 Chipseal to complete
the 2024 Vail Slurry Seal Project.
III.BACKGROUND
Staff received 2 bids for the 2024 Slurry Seal Project. The project is budgeted with the
Capital Street Maintenance budget and is within the engineer’s estimate. Roads
included in this year’s asphalt preventive maintenance project are Cabin Cir, Eagles
Nest Cir, Fairway Ct, Fairway Dr, Homestake Cir, Hornsilver Cir, Ptarmigan Rd, Spring
Hill Ln, Beaver Dam Rd, Beaver Dam Cir, Forest Rd, Rockledge Rd and Spraddle
Creek Rd. The project is scheduled to be completed by July 3, 2024.
IV.STAFF RECOMMENDATION
Authorize the Town Manager to enter into an agreement, in a form approved by the
Town Attorney, with A-1 Chipseal to complete the 2024 Vail Slurry Seal Project in the
amount not to exceed $180,000.00.
39
AGENDA ITEM NO. 6.8
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Pete Wadden, Environmental Sustainability
ITEM TYPE:Contract Award
AGENDA SECTION:Consent Agenda
SUBJECT:Contract Award to Kinetic Industry for Spring Stormwater
Maintenance
SUGGESTED ACTION:Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with Kinetic Industry for semi-annual
stormwater maintenance work, in an amount not to exceed
$95,000.00.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
May 2024 Stormwater Maintenance SOW EXHIBIT A.pdf
Exhibit B - Gutter Bin IDs and Locations.pdf
40
EXHIBIT A
SCOPE OF SERVICES
The following Scope of Work (“SOW”) is for a stormwater maintenance project located in Vail,
Colorado. This SOW outlines the project’s product, services, and the customer payment schedule.
All products and services will be provided by Kinetic Industry.
1. Customer: Town of Vail, Colorado
2. Project Location: Vail, Colorado
3. Nature of the Project: Vacuum truck servicing of 277 Gutter Bin® stormwater filtration
system catch basin devices and 37 CDS stormwater filtration devices (See Exhibit B for
Locations of stormwater infrastructure). As well as hydrovac excavation of no more than
six 4 foot by 6 foot deep holes in Lionshead Village.
4. Estimated Project Timeline Milestones
a. Project Start: 5/1/2024
b. Project Complete: 5/24/2024
5. Project Budget: $95,000
6. Schedule of Payments:
a. 50% ($42,500): Project Start
b. 50% ($42,500): Project Completion
41
No.Asset ID Latitude Longitude FCP Location ID
1 Stephens Park 39.620972 -106.426803 xCb79
2 Vail PW 1 39.642177 -106.357579 ipkIyYcS
3 Vail PW 3 39.642234 -106.356943 DvVE10QO
4 Vail PW 5 39.642842 -106.35373 cpZfSAWf
5 Gutter bin 4 39.642487 -106.355055 d8b4bd2d
6 Gutter bin 5 39.642515 -106.355088 9c4b2607
7 VV-148-I-0184 39.64186739 -106.3732407 0871c509
8 VV-148-I-0813 39.64193309 -106.3736403 2fd0e29b
9 VV-156-I-0222 39.642015 -106.375772 acd66d20
10 East Meadow and Park area 2 39.64173 -106.375646 3a9706cc
11 Vail golf club 39.641566 -106.345024 3b39e86f
12 S frontage road 2 39.645125 -106.382696 33be9cb2
13 LH-213-I-0385 39.64535132 -106.3851786 cdcfce83
14 LH-213-I-1041 39.645379 -106.386856 03d72301
15 LH-213-I-0388 39.64522722 -106.3860748 d0452ef3
16 LH-213-I-0387 39.64522627 -106.3854688 afb70999
17 LH-213-I-0386 39.64521579 -106.3852598 06871a5f
18 S frontage road 8 39.645098 -106.384073 028a9bba
19 S frontage road 9 39.64459 -106.382018 52cefa79
20 VV-210-I-0377 39.6437229 -106.3798468 bd2195cc
21 VV-210-I-0378 39.64377799 -106.3802998 5e9129f2
22 Vail community development west bldg 39.643906 -106.380792 af2d4941
23 VV-148-I-0814 39.64201756 -106.3736134 0ef6bcca
24 OBJECTID10489 39.63486689 -106.4092669 25808104
25 LH-213-I-0343 39.64374895 -106.3869671 43803349
26 VV-158-I-0217 39.642096 -106.377408 0080ebec
27 VV-109-I-0147 39.63934765 -106.3697331 0506b823
28 VV-127-I-0181 39.64127531 -106.3711771 076d9966
29 VV-132-I-0205 39.64080115 -106.3740823 07f30b82
30 VV-124-I-0194 39.64122995 -106.3712443 0bbf595b
31 SD-101-I-1088 39.63350336 -106.4116231 0d327d73
32 VV-119-I-0206 39.64078251 -106.3743704 0e782b20
33 VV-127-I-0191 39.64017172 -106.3710375 13a831f0
34 VV-125-I-0198 39.64075294 -106.373548 1ec6cdbc
35 VV-123-I-0179 39.640717 -106.371117 23c7691c
36 VV-119-I-0208 39.64071145 -106.3748127 24d8afc5
37 WVN-074-I-0755 39.63045922 -106.4162477 27530eb2
38 Vv-122-I-0209 39.64078456 -106.3754283 2a79da46
39 Vv-122-I-0190 39.64104373 -106.375512 2f05802d
40 VV-109-I-0144 39.63949821 -106.3689898 2f4a97fd
41 VV-125-I-0175 39.64075626 -106.3730453 315356ab
42 LH-187-I-0416 39.64138904 -106.3937932 3903d188
43 VV-125-I-0199 39.6407652 -106.3734589 3b6724f1
44 VV-158-I-0246 39.64200239 -106.3780427 3f0a5dbb
45 VV-132-I-0186 39.64074923 -106.3738804 41dec73b
42
46 VV-123-I-0192 39.64025266 -106.3725484 421ab97f
47 LH-182-I-0401 39.64415369 -106.3856051 4685451b
48 VV-119-I-0189 39.64067171 -106.3751317 4e9a1154
49 VV-109-I-0145 39.63945757 -106.369318 50c233db
50 LH-213-I-0390 39.64448599 -106.3872024 522ac0aa
51 VV-158-I-0215 39.64213384 -106.3781742 52d954b5
52 VV-210-I-0326 39.643467 -106.378841 52ead503
53 LH-180-I-1121 39.64436921 -106.3913558 53e75b18
54 VV-125-I-0819 39.64027411 -106.3735953 54795f40
55 VV-119-I-0207 39.64075975 -106.3745565 5586c89a
56 VV-123-I-0151 39.64054032 -106.372331 58b6d612
57 VV-109-I-0168 39.63927172 -106.369547 5f110494
58 LH-182-I-0392 39.6441408 -106.3849264 60801b92
59 VV-156-I-0254 39.641248 -106.375672 65a455f3
60 VV-123-I-0153 39.6404688 -106.371761 678a5340
61 VV-123-I-0152 39.64051748 -106.3721442 679d79fc
62 VV-158-I-0252 39.642077 -106.376613 6864f832
63 VV-122-I-0210 39.64093532 -106.3754771 69f2ce63
64 MH-072-I-0599 39.63461877 -106.408952 6cafb166
65 VV-149-I-1025 39.641416 -106.371293 740f0f12
66 VV-128-I-0816 39.64105992 -106.3736525 80b11d14
67 VV-210-I_1111 39.64195804 -106.378705 82ed3a8a
68 MH-049-I-0742 39.63114053 -106.4150866 898b3076
69 VV-124-I-0193 39.640036 -106.371627 8fde80b1
70 VV-125-I-0172 39.64062784 -106.3728 92e032fb
71 VV-210-I-1060 39.64201218 -106.3789034 94bf8098
72 LH-187-I-0525 39.64304535 -106.3933232 96a44c1a
73 WH-126-I-0731 39.63824002 -106.4034283 970743b4
74 WVN-075-I-0753 39.6324988 -106.41359 9aafe3bf
75 VV-132-I-0188 39.64074043 -106.3740784 9ee29946
76 VV-127-I-0171 39.64071029 -106.3709018 9f0fe965
77 VV-125-I-0202 39.63990508 -106.3734344 a0630965
78 VV-125-I-0818 39.64042363 -106.373664 a4033578
79 VV-125-I-0173 39.64068887 -106.3730518 a4c4533e
80 VV-125-I-0204 39.64009811 -106.3729674 a8bd126c
81 VV-149-I-0195 39.64159086 -106.3715339 a8ce4efe
82 LH-213-I-0339-2 39.64414 -106.38722 aaa56ada
83 MH-072-I-0607 39.63493117 -106.4080115 afe2713c
84 LH-180-I-1122 39.64425036 -106.391705 b0385d7a
85 LH-180-I-1120 39.6444837 -106.3910475 b1cc53d4
86 VV-109-I-0169 39.63941901 -106.3703602 ba0f5050
87 VV-127-I-0180 39.64084649 -106.3709554 bc7e4e6e
88 VV-210-I-0302 39.64233482 -106.3790023 c2f048b8
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91 SD-101-I-0733 39.63542337 -106.4087297 d15eb2d6
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43
93 VV-132-I-0200 39.64079783 -106.3738792 d825a44f
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109 LH-213-I-0342-1 39.64389743 -106.3869094 fd850352
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132 LH-187-I-0540 39.64210307 -106.3940914 tov7sc701
133 SD-101-I-0738 39.63414921 -106.4105107 tov7sc724
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138 SD-222-I-0757 39.64141268 -106.3968596 tov7sc741
139 SD-222-I-0758 39.6414007 -106.397168 tov7sc742
44
140 LH-162-I-0759 39.64111722 -106.3980707 tov7sc743
141 GC-096-I-1007 39.63940052 -106.3664019 tov7sc780
142 GC-096-I-1008 39.63923455 -106.3662662 tov7sc781
143 VV-156-I-1061 39.64242836 -106.374644 tov7sc799
144 VV-210-1107 39.64211826 -106.3788151 tov7sc809
145 LH-182-I-1116 39.64445632 -106.3851197 tov7sc816
146 LH-180-I-1119 39.64336529 -106.3913623 tov7sc820
147 LH-187-I-1123 39.644409 -106.391741 tov7sc824
148 GC-167-I-1023 39.64157843 -106.3676043 0fdf26a9
149 GC-167-I-0320 39.64167828 -106.3675658 1c80f92b
150 GC-167-I-0319 39.6413457 -106.365712 8dff8954
151 GC-116-I-0156 39.64091955 -106.3639152 1cf24b33
152 GC-116-I-1001 39.64077448 -106.3633324 98488b0f
153 GC-116-I-1002 39.64054597 -106.3622708 699cb2e5
154 GC-116-I-0154 39.64063739 -106.3613821 138db4eb
155 GC-116-I-0130 39.64068577 -106.3611578 aa8c7e20
156 GC-116-I-0155 39.64077117 -106.3605827 02b056fe
157 GC-116-I-0154-1 39.64054 -106.361758 57517c8c
158 VV-109-I-0140 39.63868628 -106.3677835 54be3139
159 VV-109-I-0160 39.63862756 -106.3679843 77d3c520
160 VV-109-I-1047 39.63865067 -106.3681929 8c23ac0a
161 VV-109-I-0159 39.638662 -106.36847 71039bd9
162 VV-109-I-0158 39.63863948 -106.3684207 2b12468b
163 VV-109-I-0998 39.639204 -106.368864 b705287a
164 CG-168-I-1034 39.64205032 -106.3692119 05e0c9c6
165 VV-210-I-0288 39.64300873 -106.3761929 af3bb26b
166 VV-210-I-0299 39.64340625 -106.3771326 be9e736a
167 VV-210-I-0880 39.643526 -106.377732 9a52068e
168 VV-210-I-0374 39.64338352 -106.3781519 6a0f5c69
169 VV-210-I-0305 39.64245371 -106.3793449 c4a06b63
170 LH-161-I-0306 39.64262725 -106.3799172 5ed3036e
171 LH-173-I-0307 39.642778 -106.380344 83e0aa7b
172 LH-173-I-0308 39.642744 -106.380368 7daffc4f
173 LH-173-I-0290 39.64272454 -106.3805789 b996c603
174 LH-173-I-0291 39.64273376 -106.3807288 f6e4240e
175 LH-173-I-0310 39.64279536 -106.3807403 41903835
176 WH-126-I-0748 39.63841236 -106.4036109 96bacdc7
177 WH-126-I-0732 39.638279 -106.403509 79272863
178 VV-119-I-0979 39.64043976 -106.3754995 d3bd70ca
179 VV-119-I-0978 39.64049707 -106.3755847 f429dd4a
180 LH-161-I-0289 39.64268504 -106.3798906 0ad109e9
181 LH-173-I-0309 39.64266107 -106.3805851 b9359f85
182 LH-166-I-0311 39.64286968 -106.3826313 e10660b8
183 LH-212-I-0293 39.64304751 -106.3830493 1661afa5
184 LH-183-I-0391 39.64378339 -106.3841309 2e4c8c21
185 LH-183-I-0340 39.64403443 -106.3845279 6304185c
186 LH-182-I-1032 39.64446172 -106.3849731 9ac389ae
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187 LH-213-I-1055 39.64477469 -106.3848844 89e9c3ae
188 LH-213-I-1054 39.64491934 -106.3848207 aa21b8c7
189 LH-215-I-0398 39.64496843 -106.3899007 d19f6926
190 LH-215-I-1085 39.64482097 -106.3898504 9b56e0d2
191 LH-215-I-1084 39.6448489 -106.3897126 f149d165
192 LH-215-I-1086 39.64466776 -106.3905031 c3ca619e
193 LH-215-I-1059 39.64439895 -106.390523 79d36f4d
194 OBJECTID10492-1 39.644439 -106.389818 3dcdb301
195 LH-215-I-1138 39.64388668 -106.3888472 959987b4
196 LH-215-I-0409 39.64381514 -106.3890337 5b51a7db
197 LH-215-I-0408 39.64381289 -106.3891191 17e0c420
198 LH-215-I-0407 39.6437981 -106.3892361 8384126e
199 LH-215-I-0406 39.64381733 -106.3893298 10ad76fd
200 LH-215-I-0362 39.64384019 -106.3896659 5f6bc0b1
201 LH-215-I-0360 39.64378405 -106.3896616 66f36d13
202 LH-215-I-0356 39.64334989 -106.3896437 c5f49822
203 LH-215-I-0355 39.64331723 -106.3896906 0e03875c
204 LH-215-I-0357 39.64295288 -106.389629 df12d099
205 LH-215-I-0415 39.642824 -106.3894501 9588b3ff
206 LH-215-I-0895 39.64263701 -106.3902265 19d9d083
207 LH-215-I-0892 39.64273315 -106.3903334 9100988d
208 LH-215-I-0552 39.64278459 -106.3903112 4e0c36be
209 LH-215-I-0553 39.64277408 -106.3902422 6ba38426
210 LH-215-I-0893 39.6428491 -106.3906038 5ba96d58
211 LH-215-I-0551 39.64332009 -106.3906575 2a547a94
212 LH-180-I-0532 39.6433268 -106.3910091 8c1b0d37
213 LH-180-I-0548 39.64331152 -106.391148 723fcfdc
214 LH-180-I-0549 39.64329579 -106.3913626 253f2bf4
215 LH-180-I-0530 39.64343836 -106.3908854 dfdec32b
216 LH-215-I-1067 39.64369341 -106.3905736 d5f74593
217 LH-215-I-1130 39.6439597 -106.3905404 679e74f2
218 LH-215-I-1129 39.64411173 -106.3905836 fa5a102c
219 LH-180-I-0544 39.64280578 -106.3925704 3b69fee5
220 LH-180-I-0527 39.642895 -106.392653 aa2adc3d
221 LH-180-I-0543 39.64277681 -106.3928009 c1ecb443
222 LH-213-I-1139 39.64326872 -106.3869312 769b88a7
223 LH-213-I-1140 39.64324498 -106.3868787 873526a7
224 LH-213-I-0344 39.64339591 -106.3870479 0ec3ace2
225 LH-178-I-1136 39.6432745 -106.3880977 c08ddaa4
226 LH-178-I-1135-2 39.643444 -106.388111 474807b9
227 LH-178-I-0412 39.64345981 -106.387742 39b4fb77
228 LH-178-I-0410 39.64370752 -106.3875141 588811c9
11f57e70
452ae657
84509d36
f6abdc81
46
38d2e4a0
47
AGENDA ITEM NO. 6.9
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Consent Agenda
AGENDA SECTION:Consent Agenda
SUBJECT:Contract Award to Questica, LTD for Town of Vail Budgeting
Software
SUGGESTED ACTION:Authorize Town Manager to enter into an agreement, on a form
approved by the Town Attorney, with Questica, LTD, for budgeting
software not to exceed $66,500.00
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
040224 Contract Award to Questica for Finance Budget Software.pdf
48
TO: Vail Town Council
FROM: Finance Department
DATE: April 2, 2024
SUBJECT: Budget Software Contract
I. PURPOSE
This memo requests authorization for the Town Manager to enter into a $236,711 agreement
with Questica, LTD, for budget software over a five year term.
II. BACKGROUND
The Town currently uses its financial management software, New World, as its primary tool for
creating and tracking its annual and supplemental budget processes. In addition to the financial
software, budget documents are manually created using Word and Excel. The New World
software is, first and foremost, an accounting system that secondarily can also track budgets.
As the town's budget has grown and has become more complex, there is a need for a more
dedicated and sophisticated budgeting tool. This new software will allow for a more
collaborative, efficient, and transparent budget process. The software provides an “all in one”
place for operating, capital, and personnel budgeting while also integrating with the town’s
financial software and website to provide more timely financial transparency to the public while
adhering to new state ADA requirements. The software will provide efficiencies in creating the
town's annual budget book, allow staff to build out multiple budget scenarios and analyses more
easily, and also link budget requests to the Council's strategic plan when building the budget.
The contract includes a one-time setup cost of $27,500 for design, configuration, installation,
and training and an annual subscription cost of $39,500 for software maintenance, support, and
hosting. The agreement has a five-year term, with the annual subscription increasing 3% each
year. The total cost of the five-year contract is $236,711. Annual payments are subject to the
annual appropriation of the funds.
III. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement with Questica, LTD., in a form
approved by the Town Attorney, for an amount not to exceed $236,711.
49
AGENDA ITEM NO. 6.10
Item Cover Page
DATE:April 2, 2024
SUBMITTED BY:TJ Johnson, Information Technology
ITEM TYPE:Contract Award
AGENDA SECTION:Consent Agenda
SUBJECT:Contract Award to ResortNet LLC for Wireless Networking
Support
SUGGESTED ACTION:Authorize the Town Manager to enter an agreement, in a form
approved by the Town Attorney, with ResortNet LLC to provide
wireless network support services in an amount not to exceed $5,000
per month for 3 years.
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Wireless Network Support.pdf
50
To: Vail Town Council
From: IT Department
Date: April 2, 2024
Subject: Wireless Network Support Agreement
I. PURPOSE
Provide the Council information about our wireless network support RFP, along with a
recommendation for the vendor to contract with for this support. Request authorization for the
Town Manager to enter into an agreement with ResortNet, LLC, to provide wireless network
support services.
II. BACKGROUND
The Town relies on wireless networks for a variety of important purposes. Visitors and residents
in the town’s commercial cores can use our public wireless network for free, allowing for high-
speed data downloads as needed. We also provide wireless connectivity for numerous events
around the town, highlighted by the GoPro Mountain Games that comes to town each year.
Private wireless networks are provided for all town of Vail employees in our buildings, allowing
for mobile computing at its fastest. And finally, these wireless networks support hundreds of
internet-connected devices, including surveillance cameras, variable message signs, snowmelt
controls, irrigation controls, and more. In today’s modern community, these networks provide
critical communication capabilities that make our town safer and very well connected.
The IT department posted an RFP for these services and received proposals from 4 different
companies. All 4 were able to meet our service needs, but only two fit into our existing budget.
Of these two vendors, one is our long-time wireless network provider, whose headquarters are
now out of state, and the other is from ResortNet, LLC, a Colorado-based (Summit County)
company with several customers in Eagle County. While both companies have significant
strengths, we believe that ResortNet’s local presence and focus can provide for even better
customer service than we’re currently receiving, and they also offered the lowest price point per
month. This expense ($60,000/year) is fully covered by the existing approved IT operating
budget.
III. ACTION REQUESTED OF COUNCIL
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with ResortNet, LLC, to provide wireless network support services for $5,000/month
for 3 years.
51
AGENDA ITEM NO. 7.1
Item Cover Page
DATE:April 2, 2024
TIME:5 min.
SUBMITTED BY:Jamie Leaman-Miller, Community Development
ITEM TYPE:Action Items
AGENDA SECTION:Public Hearings
SUBJECT:Ordinance No. 2, Series of 2024, Second Reading of an
Ordinance Amending Chapter 7 of Title 12 of the Vail Town Code
Regarding Applications for Exterior Modifications in the
Commercial Core 1 and Commercial Core 2 Zone Districts
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 2, Series
of 2024 upon second reading.
PRESENTER(S):Jamie Leaman-Miller, Planner l
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
Ordinance No. 2 Staff Memorandum.pdf
A. Ordinance No. 2, Series of 2024.pdf
B. Staff Memorandum to PEC, 2-26-24.pdf
C. PEC Results 2-26-24.pdf
52
Town of Vail 1
TO: Vail Town Council
FROM: Community Development Department
DATE: April 2, 2024
SUBJECT: Second reading of Ordinance No. 2, Series of 2024, for a Prescribed Regulation
Amendment pursuant to 12-3-7 Amendment, Vail Town Code, to amend Section
12-7B-7 Exterior Alterations or Modifications and 12-7C-5 Exterior Alterations or
Modifications regarding the development review process for exterior alterations
in the Commercial Core 1 (CC1) and Commercial Core 2 (CC2) districts
(PEC24-0003)
Applicant: Town of Vail
Planner: Jamie Leaman-Miller
I. SUMMARY
The applicant, the Town of Vail, is proposing to amend Section 12-7B-7 Exterior
Alterations and Modifications (CC1 zoning) and 12-7C-5 Exterior Alterations or
Modifications (CC2 zoning). The proposed amendment would remove the existing
requirement that major exterior alterations in these districts are processed only on a
biannual basis in February and September.
II. ACTION REQUESTED OF THE TOWN COUNCIL
The Vail Town Council shall approve, approve with modifications, or deny Ordinance
No. 2, Series of 2024, on second reading.
III. DESCRIPTION OF REQUEST
Please see Attachment A for the draft ordinance with the proposed changes to Sections
12-7B-7 and 12-7C-5. Exterior alterations are reviewed by the PEC in the CC1 and CC2
districts. The existing code sections distinguish between major exterior alterations (adds
or removes greater than 100 square feet) and a minor exterior alteration (all other
exterior alterations). Major exterior alterations are currently scheduled only on biannual
dates in February and September, while minor exterior alterations may be submitted for
any regularly scheduled meeting of the PEC. The proposed amendment removes the
53
Town of Vail 2
distinction between major and minor exterior alterations and allows all exterior alterations
to be submitted for a regularly scheduled PEC meeting, bringing it in line with other
districts. The amendment also includes minor grammatical updates to both sections.
IV. BACKGROUND
The Planning and Environmental Commission (PEC) held a public hearing on the
proposed amendment on February 26, 2024. The PEC forwarded recommendation of
approval in a 6-0 vote (Pratt absent).
On March 19th, 2024, the Vail Town Council approved the first reading of the ordinance in
a 6-0 vote.
V. RECOMMENDED MOTION
Should the Vail Town Council choose to approve Ordinance No. 2, Series of 2024, on
second reading, the Planning and Environmental Commission recommends the Council
pass the following motion:
“The Vail Town Council approves, on second reading, Ordinance No. 2, Series
of 2024, an ordinance amending Chapter 7 of Title 12 of the Vail Town Code
regarding applications for exterior modifications in the Commercial Core 1 and
Commercial Core 2 zone districts.
Should the Vail Town Council choose to approve Ordinance No. 2 Series of 2024, the
Community Development Department recommends the Council make the following
findings: “The Vail Town Council finds:”
1. That the amendment is consistent with the applicable elements of the
adopted goals, objectives and policies outlined in the Vail comprehensive
plan and is compatible with the development objectives of the town; and
2. That the amendment furthers the general and specific purposes of the zoning
regulations; and
3. That the amendment promotes the health, safety, morals, and general
welfare of the town and promotes the coordinated and harmonious
development of the town in a manner that conserves and enhances its natural
environment and its established character as a resort and residential
community of the highest quality.”
54
Town of Vail 3
VI. ATTACHMENTS
A. Ordinance No. 2, Series of 2024
B. Staff Memorandum to PEC, February 26, 2024
C. PEC Minutes, February 26, 2024
55
ORDINANCE NO. 2
SERIES 2024
AN ORDINANCE AMENDING CHAPTER 7 OF TITLE 12 OF THE VAIL
TOWN CODE REGARDING APPLICATIONS FOR EXTERIOR
MODIFICATIONS IN THE COMMERCIAL CORE 1 AND COMMERCIAL
CORE 2 ZONE DISTRICTS
WHEREAS, applications for major exterior alterations in the Commercial Core 1
and Commercial Core 2 zone districts are currently limited to biannual review by the
Town; and
WHEREAS, the Town desires to remove the review time limitation so that
applications for exterior modifications in the Commercial Core 1 and Commercial Core 2
zone districts are reviewed on an ongoing basis to align with other review processes.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL, COLORADO, THAT:
Section 1. Section 12-7B-7 of the Vail Town Code is hereby amended as
follows:
12-7B-7: EXTERIOR ALTERATIONS OR MODIFICATIONS.
(A)Subject to review Applicability. The construction of a new building,
the alteration of an existing building which adds or removes any enclosed
floor area, the alteration of an existing building which modifies exterior
rooflines, the replacement of an existing building, the addition of a new
outdoor dining deck or the modification of an existing outdoor dining deck
shall be subject to review by require approval from the Planning and
Environmental Commission (PEC) as follows.
(1)Application. An application shall be made by the owner of the
building or the building owner's authorized agent or representative on a form
provided by the Administrator. Any application for a building in a common
interest community condominiumized buildings shall be duly authorized
by the condominium association in conformity with all pertinent
requirements of the condominium association’s declarations.
(2)Application contents. The Administrator shall establish the
submittal requirements for an exterior alteration or modification application.
A complete list of the submittal requirements shall be maintained by the
Administrator and filed in the Department of Community Development.
Certain submittal requirements may be waived and/or modified by the
Administrator and/or the reviewing body if the applicant demonstrates it
is demonstrated by the applicant that the information and materials required
are not relevant to the application proposed development or applicable to
the planning documents that comprise the Vail Comprehensive Plan. The
Administrator and/or the reviewing body may require the submission of
56
2
additional plans, drawings, specifications, samples and other materials if
deemed necessary to properly evaluate the proposal.
(3) Application date and procedures. Complete applications for
major exterior alterations shall be submitted biannually on or before the
fourth Monday of February or the fourth Monday of September. Submittal
requirements shall include all information in subsection (A)(2) of this
section; provided, however, that the architectural or massing model shall be
submitted no later than three weeks prior to the first formal public hearing
of the Planning and Environmental Commission. No public hearings or work
sessions shall be scheduled regarding exterior alterations prior to the
biannual submittal date deadlines. At the next regularly scheduled Planning
and Environmental Commission meeting following the submittal dates listed
above, the Administrator shall inform the Planning and Environmental
Commission of all exterior alteration submittals. The Administrator shall
commence with the review of exterior alterations following this initial
Planning and Environmental Commission meeting.
(a)A property owner may apply for a major exterior alteration
(greater than 100 square feet) in any year during which he or she
shall submit an application on the February or September dates as
set forth in this subsection (A)(3). Said application shall be termed a
“major exterior alteration”.
(b)Notwithstanding the foregoing, applications for the alteration
of an existing building which adds or removes any enclosed floor
area of not more than 100 square feet, applications to alter the
exterior rooflines of an existing building, applications for new outdoor
dining decks and applications for modifications to existing dining
decks may be submitted on a designated submittal date for any
regularly scheduled Planning and Environmental Commission
meeting. Said applications shall be termed a “minor exterior
alteration”. The review procedures for a minor exterior alteration shall
be as outlined in this section. All enclosed floor area for an expansion
or deletion pursuant to this subsection (A)(3)(b) shall be physically
and structurally part of an existing or new building and shall not be a
freestanding structure.
(c)A single property owner may submit an exterior alteration
proposal which removes or encloses floor area of 100 square feet or
less on a designated submittal date and will be reviewed by the
Planning and Environmental Commission at any of its regularly
scheduled meetings.
(4) Work sessions. If requested by either the applicant or the
Administrator, submittals shall proceed to a work session with the Planning
and Environmental Commission. The Administrator shall schedule the work
session at a regularly scheduled Planning and Environmental Commission
57
3
meeting and shall cause notice of the hearing to be sent to all adjacent
property owners in accordance with § 12-3-6(C) of this title. Following the
work session, and the submittal of any additional material that may be
required, the Administrator shall schedule a formal public hearing before the
Planning and Environmental Commission in accordance with § 12-3-6 of
this title.
(3)(5) Hearing. The public hearing before the Planning and
Environmental Commission shall be held in accordance with § 12-3-6 of this
Title. The Planning and Environmental Commission may approve the
application as submitted, approve the application with conditions or
modifications, or deny the application. The decision of the Planning and
Environmental Commission may be appealed to the Town Council in
accordance with § 12-3-3 of this Title.
(4)(6) Compliance with comprehensive applicable plans Burden of
proof. It shall be the burden of At the hearing, the applicant shall to prove
by a preponderance of the evidence before the Planning and Environmental
Commission that the proposed exterior alteration is in compliance with the
purposes of the CC1 District as specified in § 12-7B-1 of this Article; that
the proposal is consistent with applicable elements of the Vail Village
Master Plan, the Town of Vail Streetscape Master Plan and the Vail
Comprehensive Plan; and that the proposal does not otherwise negatively
alter the character of the neighborhood; Further, and that the proposal
substantially complies with the Vail Village Urban Design Guide Plan and
the Vail Village design considerations, including without limitation to
include, but not be limited to, the following urban design considerations:
pedestrianization, vehicular penetration, streetscape framework, street
enclosure, street edge, building height, views, service/delivery and
sun/shade analysis; and that the proposal substantially complies with all
other elements of the Vail Comprehensive Plan.
(5)(7) Approval. Approval of an exterior alteration under subsections
(A)(5) and (A)(6) of this Section shall constitute approval of the basic form
and location of improvements including siting, building setbacks, height,
building bulk and mass, site improvements and landscaping.
(6)(8) Lapse of approval. Approval of an major or minor exterior alteration
as prescribed by this article shall lapse and become void two (2) years
following the date of approval of the major or minor exterior alteration by the
Planning and Environmental Commission unless, prior to the expiration, a
building permit is issued and construction is commenced and diligently
pursued to completion.
(7)(9) Design Review Board review. Any modification or change to the
exterior facade of a building or to a site within the CC1 District shall be
reviewed by the Design Review Board in accordance with Chapter 11 of this
title.
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* * *
Section 2. Section 12-7C-5 of the Vail Town Code is hereby amended as
follows:
12-7C-5: EXTERIOR ALTERATIONS OR MODIFICATIONS.
(A)Review required Applicability. The construction of a new building,
the alteration of an existing building which adds or removes any enclosed
floor area, the alteration of an existing building which modifies exterior
rooflines, the replacement of an existing building, the addition of a new
outdoor dining deck or the modification of an existing outdoor dining deck
shall be subject to review by require approval from the Planning and
Environmental Commission (PEC). as follows:
(1)Application. An application shall be made by the owner of the
building or the building owner’s authorized agent or representative on a form
provided by the Administrator. Any application for a building in a common
interest community condominiumized buildings shall be duly authorized
by the condominium association in conformity with all pertinent
requirements of the condominium association’s declarations.
(2)Application contents. The Administrator shall establish the
submittal requirements for an exterior alteration or modification application.
A complete list of the submittal requirements shall be maintained by the
Administrator and filed in the Department of Community Development.
Certain submittal requirements may be waived and/or modified by the
Administrator and/or the reviewing body if the applicant demonstrates it
is demonstrated by the applicant that the information and materials required
are not relevant to the application proposed development or applicable to
the planning documents that comprise the Vail Comprehensive Plan. The
Administrator and/or the reviewing body may require the submission of
additional plans, drawings, specifications, samples and other materials if
deemed necessary to properly evaluate the proposal.
(3)Application date and procedures. Complete applications for
major exterior alterations shall be submitted biannually on or before the
fourth Monday of February or the fourth Monday of September. Submittal
requirements shall include all information in subsection (A)(2) of this
section; provided, however, that the architectural or massing model shall be
submitted no later than three weeks prior to the first formal public hearing
of the Planning and Environmental Commission. No public hearings or work
sessions shall be scheduled regarding exterior alterations prior to the
biannual submittal date deadlines. At the next regularly scheduled Planning
and Environmental Commission meeting following the submittal dates listed
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above, the Administrator shall inform the Planning and Environmental
Commission of all exterior alteration submittals. The Administrator shall
commence with the review of exterior alterations following this initial
Planning and Environmental Commission meeting.
(a)A property owner may apply for a major exterior alteration
(greater than 100 square feet) in any year during which he or she
shall submit an application on the February or September dates as
set forth in this subsection (A)(3). Said application shall be termed a
“major exterior alteration”.
(b)Notwithstanding the foregoing, applications for the alteration
of an existing building which adds or removes any enclosed floor
area of not more than 100 square feet, applications to alter the
exterior rooflines of an existing building, applications for new outdoor
dining decks and applications for modifications to existing dining
decks may be submitted on a designated submittal date for any
regularly scheduled Planning and Environmental Commission
meeting. Said applications shall be termed a “minor exterior
alteration”. The review procedures for a minor exterior alteration shall
be as outlined in this section. All enclosed floor area for an expansion
or deletion pursuant to this subsection (A)(3)(b) shall be physically
and structurally part of an existing or new building and shall not be a
freestanding structure.
(c)A single property owner may submit an exterior alteration
proposal which removes or encloses floor area of 100 square feet or
less on a designated submittal date and will be reviewed by the
Planning and Environmental Commission at any of its regularly
scheduled meetings.
(4)Work sessions. If requested by either the applicant or the
Administrator, all submittals shall proceed to a work session with the
Planning and Environmental Commission. The Administrator shall schedule
the work session at a regularly scheduled Planning and Environmental
Commission meeting and shall cause notice of the hearing to be sent to all
adjacent property owners in accordance with § 12-3-6(C) of this title.
Following the work session, and the submittal of any additional material that
may be required, the Administrator shall schedule a formal public hearing
before the Planning and Environmental Commission in accordance with §
12-3-6 of this title.
(4)(6) Compliance with comprehensive applicable plans Burden of
proof. It shall be the burden of At the hearing, the applicant shall to prove
by a preponderance of the evidence before the Planning and Environmental
Commission that the proposed exterior alteration is in compliance with the
purposes of the CC2 District as specified in § 12-7C-1 of this Article; that
the proposal is consistent with applicable elements of the Vail Village
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Master Plan, the Town of Vail Streetscape Master Plan and the Vail
Comprehensive Plan; and that the proposal does not otherwise negatively
alter the character of the neighborhood; Further, and that the proposal
substantially complies with the Vail Village Urban Design Guide Plan and
the Vail Village design considerations, including without limitation to
include, but not be limited to, the following urban design considerations:
pedestrianization, vehicular penetration, streetscape framework, street
enclosure, street edge, building height, views, service/delivery and
sun/shade analysis; and that the proposal substantially complies with all
other elements of the Vail Comprehensive Plan.
(5)(7) Approval. Approval of an exterior alteration under subsections
(A)(5) and (A)(6) of this Section shall constitute approval of the basic form
and location of improvements including siting, building setbacks, height,
building bulk and mass, site improvements and landscaping.
(8)(6) Lapse of approval. Approval of an major or minor exterior
alteration as prescribed by this article shall lapse and become void two (2)
years following the date of approval of the major or minor exterior alteration
by the Planning and Environmental Commission unless, prior to the
expiration, a building permit is issued and construction is commenced and
diligently pursued to completion.
(7)(9) Design Review Board review. Any modification or change to
the exterior facade of a building or to a site within the CC2 District shall be
reviewed by the Design Review Board in accordance with Chapter 11 of this
title.
* * *
Section 3. If any part, section, subsection, sentence, clause or phrase of this
ordinance is for any reason held to be invalid, such decision shall not affect the validity of
the remaining portions of this ordinance; and the Council hereby declares it would have
passed this ordinance, and each part, section, subsection, sentence, clause or phrase
thereof, regardless of the fact that any one or more parts, sections, subsections,
sentences, clauses or phrases be declared invalid.
Section 4. The Town Council hereby finds, determines and declares that this
ordinance is necessary and proper for the health, safety and welfare of the Town and the
inhabitants thereof.
Section 5. The amendment of any provision of the Vail Town Code as provided
in this ordinance shall not affect any right which has accrued, any duty imposed, any
violation that occurred prior to the effective date hereof, any prosecution commenced, nor
any other action or proceeding as commenced under or by virtue of the provision
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amended. The amendment of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
Section 6. All bylaws, orders, resolutions and ordinances, or parts thereof,
inconsistent herewith are repealed to the extent only of such inconsistency. This repealer
shall not be construed to revise any bylaw, order, resolution or ordinance, or part thereof,
theretofore repealed.
INTRODUCED, READ ON FIRST READING, APPROVED, AND ORDERED
PUBLISHED ONCE IN FULL ON FIRST READING this 19th day of March, 2024 and
a public hearing for second reading of this Ordinance set for the 2nd day
of April, 2024, in the Council Chambers of the Vail Municipal Building, Vail,
Colorado.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED
this 2nd day of April, 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
____________________________
Stephanie Bibbens, Town Clerk
62
TO: Planning and Environmental Commission
FROM: Community Development Department
DATE: February 26, 2024
SUBJECT: A request for a review of a Prescribed Regulation Amendment pursuant to 12-3-7 Amendment, Vail Town Code, to amend Section 12-7B-7 Exterior Alterations or Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the development review process for exterior alterations in the Commercial Core 1 (CC1) and Commercial Core 2 (CC2) districts (PEC24-0003)
Applicant: Town of Vail
Planner: Jamie Leaman-Miller
I. SUMMARY
The applicant, the Town of Vail, is proposing to amend Section 12-7B-7 Exterior
Alterations and Modifications (CC1 zoning) and 12-7C-5 Exterior Alterations or
Modifications (CC2 zoning). The proposed amendment would remove the existing
requirement that major exterior alterations in these districts are processed only on a
biannual basis in February and September.
II. DESCRIPTION OF REQUEST
The applicant, the Town of Vail, is requesting that the Planning and Environmental
Commission (PEC) forward a recommendation of approval to the Vail Town Council
for amendments to Section 12-7B-7 Exterior Alterations and Modifications and 12-7C-5
Exterior Alterations or Modifications, pursuant to Section 12-3-7 Amendments, to change
the development review process for exterior alterations in the Commercial Core 1 (CC1)
and Commercial Core 2 (CC2) districts.
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Town of Vail Page 2
Exterior alterations are reviewed by the PEC in the CC1 and CC2 districts. The existing
code sections distinguish between major exterior alteration (adds or removes greater than
100 square feet) and a minor exterior alteration (all other exterior alterations). Major
exterior alterations are currently scheduled only on biannual dates in February and
September, while minor exterior alterations may be submitted for any regularly scheduled
meeting of the PEC. The proposed amendment removes the distinction between major
and minor exterior alterations and allows all exterior alterations to be submitted for a
regularly scheduled PEC meeting. The amendment also includes minor grammatical
updates to both sections.
The CC1 and CC2 districts are found in Vail’s core village area. The CC1 district
comprises much of Vail Village; covering an area from Gore Creek to the base area, and
Willow Bridge Road on the west to Mill Creek on the eastern boundary. The CC2 district
occupies a smaller area composed of the Village Core and Village Center Condos, just
east of the terminus of Willow Bridge Road with E Meadow Drive.
The following list includes some of the notable changes to the sections over the years:
•Ordinance 8,1973: Established comprehensive zoning for Vail, including CC1
and CC2 districts
•Ordinance 21, 1980: Added PEC review for exterior alterations in CC1 and CC2
with semi-annual review
•Ordinance 41, 1983: Allowed enclosures of less than 100 square feet to be
reviewed at any time during the year
•Ordinance 4, 1993: Clarified the procedures for exterior alterations, changed
biannual review dates to February and September
•Ordinance 1: 1998: Waived the biannual submittal deadlines for the year in CC1,
CC2, and the Lionshead Study area
III.PROPOSED TEXT AMENDMENT LANGUAGE
Please see Attachment A for the draft ordinance with the proposed changes to Sections
12-7B-7 and 12-7C-5.
IV.ROLES OF REVIEWING BODIES
Order of Review:
Generally, text amendment applications will be reviewed by the Planning and
Environmental Commission and the Commission will forward a recommendation to the
Town Council. The Town Council will then review the text amendment application and
make the final decision.
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Town of Vail Page 3
Planning and Environmental Commission:
The Planning and Environmental Commission is responsible for the review of a text
amendment application, pursuant to Section 12-3-7, Amendment, Vail Town Code, and
forwarding of a recommendation to the Town Council.
Design Review Board:
The Design Review Board (DRB) has no review authority over a text amendment to the
Vail Town Code.
Town Council:
The Town Council is responsible for final approval, approval with modifications, or denial
of a text amendment application, pursuant to Section 12-3-7, Amendment, Vail Town
Code.
Staff:
The Town Staff facilitates the application review process. Staff reviews the submitted
application materials for completeness and general compliance with the appropriate
requirements of the Town Code. Staff also provides the Planning and Environmental
Commission a memorandum containing a description and background of the application
an evaluation of the application regarding the criteria and findings outlined by the Town
Code; and a recommendation of approval, approval with modifications, or denial.
V. APPLICABLE PLANNING DOCUMENTS
Staff believes that following provisions of the Vail Town Code and Vail Land Use Plan are
relevant to the review of this proposal:
Title 12, Zoning Regulations, Vail Town Code
CHAPTER 12-1, TITLE, PURPOSE AND APPLICABILITY (in part)
Section 12-1-2: Purpose:
A. General: These regulations are enacted for the purpose of promoting the health,
safety, morals, and general welfare of the Town, and to promote the coordinated and
harmonious development of the Town in a manner that will conserve and enhance its
natural environment and its established character as a resort and residential community
of high quality.
B. Specific: These regulations are intended to achieve the following more specific
purposes:
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Town of Vail Page 4
1. To provide for adequate light, air, sanitation, drainage, and public facilities.
2. To secure safety from fire, panic, flood, avalanche, accumulation of snow, and other
dangerous conditions.
3. To promote safe and efficient pedestrian and vehicular traffic circulation and to lessen
congestion in the streets.
4. To promote adequate and appropriately located off-street parking and loading facilities.
5. To conserve and maintain established community qualities and economic values.
6. To encourage a harmonious, convenient, workable relationship among land uses,
consistent with Municipal development objectives.
7. To prevent excessive population densities and overcrowding of the land with
structures.
8. To safeguard and enhance the appearance of the Town.
9. To conserve and protect wildlife, streams, woods, hillsides, and other desirable natural
features.
10. To assure adequate open space, recreation opportunities, and other amenities and
facilities conducive to desired living quarters.
11. To otherwise provide for the growth of an orderly and viable community.
Vail 20/20 Strategic Action Plan (in part)
LAND USE AND DEVELOPMENT
Goal #1: Vail will continue to manage growth, maintaining a balance between the bulk
and mass of residential, commercial, and recreational uses to ensure the quality,
character, diversity and vitality of the town by ensuring that all regulatory and advisory
land use documents are updated and current, providing ease of compliance and
enforcement, and uniformity among regulatory and advisory documents.
Goal #3: Ensure fairness and consistency in the development review process.
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Town of Vail Page 5
Actions/Strategies
Provide transparency of the review process by improving communications.
• Embrace policies and practices that ensure honest governmental interaction.
• Define ways in which to improve communication with the public.
• Review and improve policies regarding notification of design review applications.
• Provide adequate training for members of the town’s boards, commissions and
committees regarding goals and purposes for regulation.
• Develop a streamlined design review process and include in regulation updates.
VI. ENVIRONMENTAL IMPACTS
The proposed prescribed regulation amendment does not have any identifiable
environmental impacts.
VII. CRITERIA FOR REVIEW
1. The extent to which the text amendment furthers the general and specific
purposes of the zoning regulations; and
The general purposes of the zoning regulations are for “promoting the health, safety,
morals, and general welfare of the town, and to promote the coordinated and harmonious
development of the town in a manner that will conserve and enhance its natural
environment and its established character as a resort and residential community of high
quality”. The PEC review of exterior alterations in the village already provides an extra
layer of scrutiny additional to the DRB review. This amendment preserves the PEC
review, safeguarding and enhancing the character of the village, while improving the
timeliness and efficiency of that review.
Staff finds that the proposed text amendment meets this criterion.
2. The extent to which the text amendment would better implement and better
achieve the applicable elements of the adopted goals, objectives, and policies
outlined in the Vail comprehensive plan and is compatible with the development
objectives of the town; and
The proposed amendment would better implement or achieve the applicable elements of
the adopted goals, objectives, and policies outlined in the Vail Comprehensive Plan. The
amendment advances council priorities as well as goals of the Vail Strategic Action Plan
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Town of Vail Page 6
as laid out in Section V. In particular, the plan calls for fairness and consistency, as well
as streamlining the development review process.
Staff finds that the proposed text amendment meets this criterion.
3. The text amendment demonstrates how conditions have substantially changed
since the adoption of the subject regulation and how the existing regulation is no
longer appropriate or is inapplicable; and
The sections in question have not seen significant updates in nearly two decades. When
the biannual review was instituted in the eighties, the village was younger and there was
a more deliberate approach by grouping similar applications. Today, the village has an
established character, and individual applications can be evaluated against the qualities
and regulations that distinguish the core.
Staff finds that the proposed text amendment meets this criterion.
4. The extent to which the text amendment provides a harmonious, convenient,
workable relationship among land use regulations consistent with municipal
development objectives; and
Staff finds that the amendment will provide a harmonious, convenient, workable
relationship among land use regulations consistent with the Town’s development
objectives. The amendment increases both the consistency and expediency of the
process by removing the distinction between major and minor exterior alterations.
Staff finds that the proposed text amendment meets this criterion.
5. Such other factors and criteria the Planning and Environmental Commission
and/or council deem applicable to the proposed text amendments
Staff will provide additional information as needed should the PEC and/or council
determine other factors or criteria applicable to the proposed text amendment.
VIII. STAFF RECOMMENDATION
The Community Development Department recommends that the Planning and
Environmental Commission forward a recommendation of approval for the prescribed
regulation amendment to the Vail Town Council. This recommendation is based upon the
review of the criteria outlined in Section VII of this memorandum and the evidence and
testimony presented.
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Town of Vail Page 7
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission pass the following motion:
"The Planning and Environmental Commission forwards a recommendation of approval to
the Vail Town Council for a Prescribed Regulation Amendment pursuant to 12-3-7
Amendment, Vail Town Code, to amend Section 12-7B-7 Exterior Alterations or
Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the
development review process for exterior alterations in the Commercial Core 1 (CC1) and
Commercial Core 2 (CC2) districts (PEC24-0003).”
Should the Planning and Environmental Commission choose to forward a
recommendation of approval to the Vail Town Council for the proposed prescribed
regulation amendment, the Community Development Department recommends the
Commission makes the following findings:
“Based upon a review of Section VII of the February 26, 2024, staff memorandum to the
Planning and Environmental Commission, and the evidence and testimony presented, the
Planning and Environmental Commission finds:
1. That the amendment is consistent with the applicable elements of the adopted goals,
objectives and policies outlined in the Vail Comprehensive Plan and is compatible
with the development objectives of the Town; and
2. That the amendment furthers the general and specific purposes of the Zoning
Regulations outlined in Section 12-1-2, Purpose, Vail Town Code; and
3. That the amendment promotes the health, safety, morals, and general welfare of the
Town and promotes the coordinated and harmonious development of the Town in a
manner that conserves and enhances its natural environment and its established
character as a resort and residential community of the highest quality."
IX. ATTACHMENTS
A. Draft Ordinance Amendment
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Planning and Environmental Commission Minutes
Monday, February 26, 2024
1:00 PM
Vail Town Council Chambers
Present: Scott P McBride
John Rediker
Brad Hagedorn
Robyn Smith
Bobby Lipnick
Absent: Henry Pratt
1. Virtual Link
Register to attend the Planning and Environmental Commission meeting. Once registered,
you will receive a confirmation email containing information about joining this webinar.
2. Call to Order
3. Main Agenda
3.1 A request for a review of a Prescribed Regulation Amendment pursuant to 12-3-7
Amendment, Vail Town Code, to amend Section 12-7B-7 Exterior Alterations or
Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the
development review process for exterior alterations in the Commercial Core 1 (CC1) and
Commercial Core 2 (CC2) districts (PEC24-0003)
Planner: Jamie Leaman-Miller
Applicant Name: Town of Vail
PEC24-0003 Staff Memo.pdf
A. Draft Ordinance Amendment - 12-7B-7 & 12-7C5.pdf
Planner Leaman-Miller gives a presentation on the application. He goes over the two zone districts
that are effected by the proposed changes, Commercial Core 1 and Commercial Core 2. The proposal
is to remove the section that mandates that major exterior alterations be submitted and only reviewed
twice a year. This is contrary to other types of applications and zone districts where applications can
be reviewed at any regularly scheduled PEC meeting.
Rediker asks about the purpose of the original bi-annual review.
Leaman-Miller explains that they likely needed to be reviewed at the same time and they had a lot
of applications at the same time that necessitated them being reviewed.
Rediker asked when this was language was added.
Leaman-Miller answers that it was done in the 1980s and has been waived in times since then, so
not consistently applied.
Jensen asks if this is the only district that has this bi-annual review.
Leaman-Miller states that is correct. Lionshead has a cutoff of 1,000 square feet for exterior alterations
that need to be reviewed by the PEC, but those can be reviewed at any regular PEC meeting.
Planning and Environmental Commission Meeting Minutes of February 26, 2024
1 70
Hagedorn asks about difference between major and minor amendments.
Leaman-Miller goes over the square footage difference between the two, but that is the
only differentiating factor.
McBride asks to see the map again.
No public comment. Public comment closed.
Lipnick goes over the criteria to review and this amendment reserves the PEC’s review of the changes
in the village. Improves the timeliness and efficiency of review. Makes sense to be more fair,
consistent, and streamlines the review process.
Rediker agrees and believes the criteria are met by the application and as noted in staff’s memo.
Better reflects the current state of affairs in Vail Village.
Smith compliments staff on the memo and presentation.
McBride agrees with Lipnick on needing the oversight by PEC and this maintains that requirement.
No notable environmental impacts by this change.
Bobby Lipnick made a motion to Recommend for approval ; Robyn Smith seconded the motion
Passed (6 - 0).
4. Approval of Minutes
4.1 PEC Results 2-12-24
PEC Results 2-12-24.pdf
Robyn Smith made a motion to Approve ; Bill Jensen seconded the motion Passed (5–0–1) (Lipnick
abstained).
5. Information Update
Planner Roy goes over applications for renewal for PEC appointments, geothermal in Ford
Park, Exterior Energy Offset Program, Transportation Master Plan update, West Vail
Commercial and Landscaping code update.
6. Adjournment
Robyn Smith made a motion to Adjourn ; Scott P McBride seconded the motion Passed (6 - 0).
Planning and Environmental Commission Meeting Minutes of February 26, 2024
2 71
AGENDA ITEM NO. 7.2
Item Cover Page
DATE:April 2, 2024
TIME:15 min.
SUBMITTED BY:Carlie Smith, Finance
ITEM TYPE:Action Items
AGENDA SECTION:Public Hearings
SUBJECT:Ordinance No. 3, Series of 2024, Second Reading, of an
Ordinance Making Budget Adjustments to the Town of Vail
General Fund, Capital Projects Fund, Real Estate Transfer Tax
Fund, Housing Fund, Heavy Equipment Fund, Timber Ridge
Fund, and Residences at Main Vail Fund of the 2024 Budget for
the Town of Vail, Colorado; and Authorizing the Said
Adjustments as Set Forth Herein; and Setting Forth Details in
Regard Thereto
SUGGESTED ACTION:Approve, approve with amendments, or deny Ordinance No. 3, Series
of 2024, upon second reading.
PRESENTER(S):Jake Shipe, Budget Analyst
VAIL TOWN COUNCIL AGENDA ITEM REPORT
ATTACHMENTS:
240402 1st Supplemental Budget (2nd Reading).pdf
Ord #3- 1st Supp 2024 2nd Reading.pdf
72
TO: Vail Town Council
FROM: Finance Department
DATE: April 2, 2024
SUBJECT: 2023 Results and 2024 Supplemental Appropriation; 2nd Reading of Ordinance
No. 3, Series 2024
I.SUMMARY
The completion of the town’s 2023 fiscal year sets the stage and provides context for the town’s
first supplemental budget appropriation of 2024. Included in this memo is a high-level
preliminary review of 2023 financial results. During Tuesday evening's session, you will be
asked to approve the first reading of Ordinance No. 3, making supplemental appropriations and
adjustments to the 2024 budget. This supplemental reflects $69.0M of capital projects that span
more than one year and need to have funding re-appropriated to the current year in addition to
some new requests.
II.DISCUSSION
Changes to the budget supplemental request from first reading
General Fund
Staff is requesting a total of $100,000 to continue the summer Hiker Express bus service in
2024 as presented in this afternoon’s Council meeting. This includes estimated personnel costs
of $54,437 and $45,563 for mileage. In the summer of 2023 the Hiker Express bus service was
launched as a pilot program and was funded by a state grant.
Staff is also requesting to transfer an additional $2,472,500 from the General Fund to the
Timber Ridge fund based on updated estimates for construction costs for the site, podium, and
parking work. The majority of the estimated cost increase is related to the construction of a new
bus stop required for the project. Also included in the additional request is a $600,000
allowance. The total 2024 project budget is $41,127,136 with an additional $50,000 place held
for legal costs related to the project.
Lastly, the EHOP balance will be adjusted to reflect 2023 earnings from this program of
$16,299. Earnings are invested back into the program to be used for future EHOP loans. This is
not a budgeted expenditure appropriation; however these funds are restricted and are reflected
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on the bottom of the General Fund statement to show that these funds within the fund balance
are unavailable for spending.
Capital Projects Fund
During the first reading of the supplemental staff included a reappropriation of $9.60M for bus
replacements. This total has been decreased to $7.85M resulting in additional savings to the
Capital Projects Fund of $1.75M. The savings are reflected in the fund balance.
Real Estate Transfer Tax Fund
Staff has included an increase in expenditures of $15,000 for the construction of a split-rail
fence at Stephens Park, providing a barrier between the Frontage Road and the park area to
improve safety for park users and pets. This supplemental request is the result of a Town
Council request at the March 20th meeting. This project would require approval from the Design
Review Board prior to construction.
During the first reading of the supplemental on March 20th, Council requested additional
information on the artist residency space. On March 5th Council received an update on this
project. The presentation included a request to use $300,000 of 2023 RETT project savings to
cover the budget shortfall for construction costs. The total estimated cost of the project is
$1,510,000, of which $102,673 was spent in 2023 for planning and design.
Included in the 2024 budget was $17,500 to replace the wildland fire shelter. This project has
been deferred to 2026.
Timber Ridge Fund
Staff is requesting to increase expenditures by $2,472,500 for the Timber Ridge redevelopment.
funded by a transfer from the General Fund. Additional information on this request is included
above.
Repeated from first reading
2023 RESULTS
Across all funds, revenues totaled $111.5 million. Excluding large one-time grant revenues from
federal grants and the Vail Reinvestment Authority capital reimbursement, 2023 revenues
totaled $101.8 million, up $10.2 million from 2022 and up $8.2 million from budget.
Sales Tax collections totaled $46.9M in 2023 including both the general 4.0% sales tax
($40.8M) and the new 0.5% housing sales tax ($5.1M). Compared to the prior year, sales tax
revenues were up $681.8K, or 1%, and up $2.0 million, or 4%, compared to budget. January
through March collections were strong, with visitation and inflation both remaining high as a
result of the lingering impacts from the pandemic. However, beginning in May, sales tax
collections began to level out after experiencing record-breaking year-over-year growth
beginning in 2020.
Real Estate Transfer Tax collections totaled $7.6 million, a $1.6 million or 17% decrease
compared to 2022. 2022 collections of $9.6 million were up 32.9% from 2019, the last “normal”
year on record. A total of 267 properties were sold, with 37% of the real estate sales priced over
$2.5 million.
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Construction Use Tax collections of $2.5 million were up $325K or 15% from 2022. In
addition to construction use tax, overall construction activity decreased compared to prior year.
Lift tax collections of $8.5 million were down 2.0% or $130.7K compared to 2022.
Parking revenues totaled $9.4 million during 2023, up 15.0%, or $1.2 million from 2022.
For the 2022/2023 winter season (November and December), the town implemented a new
daily and parking pass price structure with the goal of changing behavior to encourage
sustainable travel such as carpooling and public transportation. 2023 reflected a full calendar
year of the new parking pass pricing structure.
Investment Earnings in 2023 totaled $7.5 million, up $7.1 million compared to 2022. Beginning
in late 2022 interest rates began to rise as a result of Federal Reserve policies with a goal of
reducing inflation.
2022 net expenditures totaled $106.1 million compared to $191.0 million budgeted. Of the
$84.9 million budget variance, $72.0 million is requested for re-appropriation for capital projects
currently underway in the Capital, RETT, Housing, Heavy Equipment, and Residences at Main
Vail Funds. The remaining savings of $12.9 million was a result of savings from capital
projects ($4.8), town-wide staffing vacancies ($881.0K), reduced event spending ($711K), fewer
health insurance claims ($1.2M), and reduced general operating expenditures ($4.9M) such as
professional fees, general supplies and materials, programs, and fuel and vehicle supplies.
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2024 SUPPLEMENTAL APPROPRIATION
The main purpose of this supplemental is to re-appropriate funds for capital projects budgeted in
2023 and are continuing into this year, or projects that did not begin as planned. There are also
adjustments needed to reflect events or decisions that have occurred since the 2024 budget
was finalized.
General Fund
Revenue
General Fund revenues have been increased by $94,878 offset by a decrease in revenue of
$2,098. The majority of the increase in revenue, $65,878, reflects project reimbursements and
grant funding that will be directly offset by corresponding expenditures including the following:
• $33,850 of additional Hope Center grant funds from the Colorado Department of Human
Services Behavioral Health Administration. The total amount of this grant for FY24 is
$387,700. These funds go towards behavioral health and are sent to Your Hope Center.
• $11,700 in rental revenue for January through April for six master leased Timber Ridge
units. The rental revenue will partially offset expenditures of $53,008 for the master
lease rent, furniture rental, and utility costs.
• $20,328 of rental revenue for the newly purchased Buffher Creek unit, partially offset by
$9,198 of expenditures.
The remaining $29,000 increase in revenue includes the recognition of $15,500 of friends of the
library donations that will go towards the annual champagne celebration and the story walk.
These expenditures were included in the 2024 original budget. This also a transfer of $13,500
from the RETT Fund. These funds were originally budgeted for an environmental internship but
instead are being requested to use towards the Destination Stewardship Management Plan.
These funds specifically would be used towards business leadership training, a best practice
guide, policy developments, waste program implementation, social media education, and
greenhouse gas usage modeling.
Revenue has been decreased by a total of $2,098 to true up inter-fund administrative fees,
including a $1,000 decrease in the 5% business license collection fee and a $1,198 decrease in
the Dispatch Service occupancy charge.
General Fund expenditures are proposed to increase by $8,866,068, of which $110,776 will be
reimbursed by the revenue items listed above. An additional $5,993,817 represents
expenditures budgeted in 2023 and are being requested to be reappropriated. Reappropriations
in the General Fund include:
• The $5,643,985 transfer from the General Fund to the RETT Fund for the acquisition of
the Booth Heights open space parcel. Currently these funds are in an escrow account
with Eagle County courts. When these funds are transferred to Vail Resorts the
expenditures will be recognized along with the transfer from the General Fund.
• $203,440 for the 2023 uniform order for town employees. Uniforms were delayed due to
supply chain issues and are anticipated to begin arriving in the spring.
• $98,029 of planning project funds for the West Vail Master Plan
• A $48,363 transfer of police seizure funds to the capital projects for the purchase of two
police canines and associated vehicle modifications utilizing police seizure funds. The
K9s were contracted for in 2023 but were delivered to Town of Vail officers in 2024. The
corresponding expenditure reappropriation is reflected in the Capital Projects Fund.
The remaining $2,872,251 represent new requests:
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• $75,000 to conduct a transit route and operations planning study. This study will review
current operations and determine the most efficient routing and operations setup for the
bus system. Staff will be pursuing grants to offset a portion of this costs.
• $33,000 to conduct an updated compensation study in 2024; a study was initially
planned for 2025 (four years since the last study), but the market continues to show
significant changes.
• $30,000 to cover the increased costs of ammunition due to drastic cost escalations.
• $20,000 for additional police department staffing support at the town’s 4th of July
celebration.
• $15,000 to conduct an employee engagement survey/cultural assessment to align with
employee expectations and the new organizational values.
• $9,600 annual costs for VLHA public meeting recordings.
• $6,875 increase in the Heavy Equipment Fund’s replacement charge for the newly
purchased electric loading and delivery carts. The replacement charge is to paid to the
Heavy Equipment Fund.
The above adjustments to the General Fund 2024 budget result in an estimated fund balance of
$26.3 million by the end of 2024, or 43% of annual revenues in a normal year.
Capital Projects Fund
Budgeted revenues will be adjusted by an increase of $11,598,698. A majority, or $10,455,144,
is for reimbursements and grants for capital projects originally budgeted and committed to in
prior years but are being re-appropriated due to project timing. These revenues will be directly
offset by re-appropriated project expenditures. These include:
• A total reimbursement of $4,341,623 from the Vail Reinvestment Authority (VRA) for the
planning and design phase of Dobson redevelopment ($3,843,165), Lionshead
snowmelt/streetscape repair ($250,000), Frontage Road Enhancements including
sidewalk expansion ($220,100), and Children’s Garden of Learning facility relocation
($28,358)
• A total of $3,464,882 from two Federal grants to be used towards electric bus
purchases.
• $2,064,548 for a Colorado Department of Transportation (CDOT) grant towards four
electric bus purchases.
• $255,728 CDOT grant to be used towards electric bus electric charging infrastructure
(four electric bus chargers).
• $250,000 Multi-Model Option Funds grant to be used towards bollard infrastructure and
to purchase electrical vehicles for the loading and delivery program.
• Utilization of $48,363 of police seizure funds will be used for the modification of two
patrol cruisers into K9-compatible vehicles ($7,350) and the purchase of two police
canines ($41,013)
• $30,000 State electric vehicle (EV) grant for EV charging infrastructure at the public
works buildings.
The remaining $1,143,554 increase in revenues includes:
• $921,672 utilization of the 1% Holy Cross franchise fee and $215,875 of the Holy Cross
Enhancement Fund for the underground utility project Spraddle Creek and Bald
Mountain Rd. The total cost of this project is an estimated cost of $4.2M. Additionally
Holy Cross is directly funding the cost of the equipment.
• $6,007 transfer from the Marketing Fund towards the purchase of an additional storage
container for the Kringle Crossing Holiday Village.
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Staff is requesting to supplement 2024 expenditures by a total of $30,059,716 of which
$29,518,209 represents projects budgeted in 2023 but not yet completed/received such as the
replacement of eight buses ($7.9M), a placeholder to purchase new Town of Vail employee
units ($1.2M); major town facility maintenance and upgrades such as the replacement of the
municipal building HVAC and library air handler nearing end of life ($1.3M), the repair of
deteriorating bridges in East Vail ($1.0M), the ongoing repair and replacement of streetscape
and snowmelt infrastructure in Vail Village ($1.4M), the continuation of the Dobson
Redevelopment project ($3.9M), and a $1.3M placeholder for the replacement and exploration
of the electrification of aging snowmelt boilers at the Vail transportation center. Please see the
Capital Projects Fund statement for a full list of all re-appropriations.
New requests/adjustments include the following:
• $350,000 is requested for an increase to the Bus Wash Replacement, funded with 2023
savings from Facility Maintenance Projects and Bus Replacements. This was approved
by Council at the February 20th meeting.
• $150,000 is requested to increase the budget for the ongoing cabling/network
infrastructure upgrade project throughout town-owned buildings due to higher-than-
expected engineering costs. The total 2024 budget for this project is $795,626.
• $32,500 is requested for an increase to the subscription and implementation of a budget
software solution. This increase would be offset by 2023 savings in other business
systems replacements. The total cost in 2024 is $72,500 and will have an annual
subscription cost of $39,500.
• $3,000 for the cost of an extended warranty on the three loading and delivery club car
purchases
All of the above adjustments will result in an estimated fund balance of $26.2 million by the end
of 2024. Within the five-year plan, the projected fund balance would reach its lowest amount of
$4.0M in 2027.
Real Estate Transfer Tax (RETT) Fund
Budgeted revenues will be adjusted by an increase of $6,187,745. The majority of this or
$6,148,945 is for grant and revenue reimbursements originally budgeted and awarded in prior
years but delayed due to project timing. These revenues will be directly offset by re-
appropriated project expenditures. This includes:
• $5,643,985 delay in the transfer of funds from General Fund for the acquisition of the
Booth Heights parcel.
• $312,243 re-appropriation of a reimbursement from Eagle River Water and Sanitation
District and $150,000 re-appropriation of a reimbursement from Eco Trails for the
completion of the re-stabilization of the Dowd Junction retaining wall and bike path
• $22,091 re-appropriation of a grant form the Colorado Department of Public Health &
Environment for water quality projects.
• $10,826 re-appropriation for the unused Protect Wildlife bear education grant funds from
Colorado Parks and Wildlife
• $9,000 re-appropriation of the usage of bag fees towards the replacement of the catwalk
at the Recycling Center
The remaining $38,000 increase in revenue is a request to utilize bag fee funds to support the
continuation of the Zero Hero Waste Program. This program was cut from the original 2024
budget.
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Staff is requesting to supplement expenditures by a total of $27,436,386 of which $25,827,143
represents projects budgeted in 2023 but not yet completed such as the acquisition of the Booth
Heights parcel ($17.6M), the planning and construction of the Ford Park Art Space ($760.4K), a
new athletic field and storage restroom to support the Vail Recreation District ($1.0M), the
ongoing re-stabilization of the Dowd Junction retaining wall and bike path ($817.6K), and the
replacement of synthetic turf at Ford Park ($472.0K).
Please see the Real Estate Transfer Tax fund statement for a full list of all re-appropriations.
New requests/adjustments include the following:
• $1,134,769 for additional legal fees related to the acquisition of the Booth Heights
parcel. This supplemental reflects utilizing RETT Fund reserves however this could also
be funded by the General Fund with an increase in the loan to the RETT Fund from the
General Fund for Booth Heights.
• $660,000 increase for the construction of the Ford Park Art Studio. This request will
utilize $360,000 of general art program funds and $300,000 of 2023 savings within the
RETT fund. This request was approved by Council at the 3/5 Council meeting.
• $72,000 increase in the street furniture budget for the purchase of replacement picnic
tables throughout town for a more aesthetic option.
• $32,000 increase for the Gore Creek Interpretive Signage project due to higher-than-
expected cost. Staff is requesting to use 2023 savings in the streambank restoration
project.
• $15,000 to conduct a feasibility study for a car share program
• $13,174 in additional funds for the Protect Wildlife bear campaign for additional bus
advertisements and visibility. The total cost of this campaign across 2023 and 2024 is
$61,674 and is partially funded by a $22,500 grant.
• $6,000 for the purchase of additional 12oz cups to continue the Ball Cup program
The above adjustments will result in an estimated fund balance of $8.9 million at the end of
2024, and an ending fund balance of $3.6 million in 2028. An estimated $1.6M is available for
Council to used towards the purchase of Booth Heights (decreasing the loan from the General
Fund for Booth Heights from $5.6M to $4.0M). These funds can also remain in the fund balance
for future projects such as the redevelopment of Dobson Arena, outcomes of the Ford Park
plan, and playground safety improvements.
Housing Fund
Budgeted revenue will increase by $475,000 for the sale of the Pitkin Creek Park unit purchased
by the town in 2023. This unit was resold to the community with a “buy-down” as a deed
restricted unit.
Staff is also requesting to supplement budgeted expenditures by $14,092,051 of which
$13,944,946 represents re-appropriations of the town’s housing programs. This includes:
• A $5,920,000 placeholder for the acquisition of CDOT parcels at East Vail and West
Middle Creek. The East Vail parcel is anticipated to close this month.
• $3,892,046 towards pre-development costs for a new housing projects at West Middle
• A $1,715,000 placeholder for the acquisition of the CDOT parcel at Timber Ridge. These
funds will be transferred to the Timber Ridge Fund, which will directly make the purchase
of the parcel.
• $680,089 of funds for the InDEED program. The 2024 amended budget includes a total
of $3,180,089 for the InDEED program.
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• A carryforward of $102,891 allocated to buy-down housing
• A $1,500,000 placeholder to ensure funds are available for future housing purchase
opportunities
• $37,815 for Timber Ridge Redevelopment implementation
New requests/adjustments include the following:
• $50,000 placeholder for legal fees associated with the West Middle Creek
redevelopment
• $43,105 transfer to the Timber Ridge fund for preconstruction management costs
• $17,104 to allocate 2023 housing-fee-in lieu collections towards buy down funds.
• $4,000 usage of buy-down funds towards Pitkin Creek Park unit utility costs prior to the
resale of the unit.
The above adjustments will result in an estimated fund balance of $1.2 million at the end of
2024.
Residences at Main Vail Fund
Staff is requesting to re-appropriate expenditures of $62,019 to fund water quality testing
associated with the Residences at Main Vail development.
Marketing Fund
The Marketing Fund reflects a transfer of $6,007 to the Capital Projects Fund utilizing town
produced events funding for the purchase of an additional storage container for the Kringle
Crossing Holiday Village. This has no net effect on the total budget.
Heavy Equipment Fund
Budgeted revenue will increase by $6,875 to reflect the replacement charge for the loading and
delivery vehicles paid by the town’s General Fund.
Budgeted expenditures are proposed to increase by $1,515,246 and offset by a budget
reduction of $287,700 for six vehicles moved forward to the 2023 budget during the last
supplemental. The majority of the increase in expenditures, $1,380,182, is requested for vehicle
replacements originally budgeted in 2023 and 2022 but have not been purchased due to supply
chain issues. Most vehicles budgeted for have been ordered and are awaiting delivery. The
remaining $135,114 increase in expenditures is requested as a result of increased costs of a
facilities sweeper, class 8 dump truck, and GVW dump 4x4 plow. Theses vehicles are
scheduled for replacement this year.
Timber Ridge Fund
A total increase in expenditure of $189,382 is being requested which includes a $175,624
increase in operational costs estimated for final operational costs before constriction for the
redevelopment begins in May. A re-appropriation of $13,758 is also requested for the
redevelopment plan implementation.
The Timber Ridge Fund reflects a transfer of $1,808,105 from the Housing Fund for the CDOT
parcel acquisition ($1,715,000), construction managements costs ($43,105), and legal fees
associated with the project ($50,000).
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The above adjustments will result in an estimated remaining fund balance of $839.3K at the end
of 2024.
81
Preliminary Proposed
2023 2023 Variance 2024 1st 2024
Amended Actual Fav/(Unfav)Budget Supplemental Amended
Revenue
Local Taxes:40,085,000$ 41,869,711$ 1,784,711$ 40,850,000$ 40,850,000$
Sales Tax Split b/t Gen'l Fund & Capital Fund 62/38 59/41 62/38 62/38
Sales Tax 24,853,000 24,853,000 - 25,327,000 25,327,000
Property and Ownership 6,070,789 6,077,562 6,773 8,445,000 8,445,000
Ski Lift Tax 6,234,550 6,536,433 301,883 6,675,000 6,675,000
Franchise Fees, Penalties, and Other Taxes 1,751,381 1,957,912 206,531 1,901,156 1,901,156
Licenses & Permits 3,028,134 2,918,002 (110,132) 2,832,032 2,832,032
Intergovernmental Revenue 3,989,599 3,929,509 (60,090) 3,008,181 33,850 3,042,031 Increased Hope grant passthrough funds (offset by
increase in expenditure below)
Transportation Centers 8,578,500 9,379,260 800,760 8,930,196 8,930,196
Charges for Services 1,071,347 1,131,070 59,723 1,029,992 (2,098) 1,027,894 True-up GF Administrative fees for Marketing Dispatch
Services Funds
Fines & Forfeitures 321,500 334,657 13,157 204,116 204,116
Earnings on Investments 1,416,026 3,107,280 1,691,254 500,000 500,000
Rental Revenue 1,462,487 1,519,267 56,780 1,757,238 32,028 1,789,266 Timber Ridge/Buffer Creek rent revenue
Miscellaneous and Project Reimbursements 328,145 214,406 (113,739) 518,199 15,500 533,699 Friends of the library donations to be used towards story
walk and champagne celebration
Total Revenue 59,105,458 61,958,358 2,852,900 61,128,110 79,280 61,207,391
Expenditures
Salaries 25,748,500 25,725,105 23,395 28,477,724 39,195 28,516,919 Continuation of summer Hiker bus service ($39.2K)
Benefits 9,940,183 9,927,552 12,631 8,940,570 15,242 8,955,812 Continuation of summer Hiker bus service ($15.2K)
Subtotal Compensation and Benefits 35,688,683 35,652,657 36,026 37,418,294 54,437 37,472,731
Contributions and Welcome Centers 296,134 186,816 109,318 307,200 307,200
Childcare Program Funding 250,000 168,397 81,603 250,000 250,000
All Other Operating Expenses 13,423,218 11,769,934 1,653,284 12,503,275 453,379 12,956,654
Hope Center grant pass through ($33.9K); 4th of July PD
support ($20K); ammunition ($30K); VLHA meeting
recordings ($9.6K); Compensation study ($33K); Culture
survey ($15K); TR Master lease ($53K); Buffer Creek
condo dues/utilities ($9.9K); Uniform order re-
appropriation ($203.4K); Continuation of summer Hiker
Bus service in 2024 ($45.5K)
Heavy Equipment Operating Charges 3,033,696 2,785,914 247,782 3,352,626 3,352,626
Heavy Equipment Replacement Charges 1,101,105 1,194,880 (93,775) 1,193,175 6,875 1,200,050 Loading and delivery electric cart replacement charge
Dispatch Services 669,317 669,317 - 691,448 691,448
Total Expenditures 54,462,153 52,427,915 2,034,238 55,716,018 514,691 56,230,709
Surplus (Deficit) from Operations 4,643,305 9,530,443 4,887,138 5,412,092 (435,411) 4,976,682
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
82
Preliminary Proposed
2023 2023 Variance 2024 1st 2024
Amended Actual Fav/(Unfav)Budget Supplemental Amended
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
One-Time Items:
Federal Grants
CRRSAA Transit Grant (Operating)337,234 337,234 - 236,152 236,152
CARES Transit Grant (Operating)-
American Rescue Plan Grant (1,365,835) 1,365,835 American Rescue Plan Initiatives 1,365,835 (1,365,835)
Planning Projects
Transit Route & Operations Planning (75,000) (75,000)
VLMD Transfer for Destination Stewardship Mgmt. Plan 200,000 200,000 - 200,000 200,000
Destination Stewardship Mgmt. Plan (230,319) (17,339) 212,980 (213,815) (13,500) (227,315)
Vail Vision (100,000) 100,000 -
Civic Area/Dobson Master Plan (350,000) (16,005) 333,995 (350,000) (350,000)
West Vail Master Plan (100,000) (1,971) 98,029 (98,029) (98,029)
Contingency (25,000) (25,000)
Contributions Funded with Reserves
Vail Chapel Capital Contribution (500,000) (500,000) -
ECO Trail- Eagle Valley Trail Contribution (Minturn)(100,000) (100,000) -
Net Increase /(Decrease) due to One- Time Items: (843,085) (98,081) 745,004 (152,663) (186,529) (339,192)
Transfer to Marketing & Special Events Fund (1,535,000) (850,000) 685,000 (2,600,000) (2,600,000)
Transfer to RETT (Booth Heights Acquisition)(5,643,985) 5,643,985 (5,643,985) (5,643,985)
Transfer to Other Funds (1,659,712) (1,611,349) 48,363 (48,363) (48,363) Re-appropriate K9 and vehicle modifications
Transfer from RETT 13,500 13,500 Utilize 2024 environmental intern funds for destination
stewardship plan
Timber Ridge
Transfer to TR for Site and Podium (23,749,840) (2,472,500) (26,222,340)
Transfer to TR for Building A Subsidy (4,300,000) (4,300,000)
Surplus (Deficit) Net of Transfers and One-Time Items (5,038,477) 6,971,013 12,009,490 (25,390,411) (8,773,288) (34,163,698)
Beginning Fund Balance 53,512,084 53,512,084 48,473,607 60,483,097
Ending Fund Balance 48,473,607$ 60,483,097$ 23,083,196$ 26,319,399$
As % of Annual Revenues 98%38%43%
EHOP balance included in ending fund balance - not spendable 1,542,414$ 16,299$ 1,558,713$
83
Includes New Request
Variance
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
Total Sales Tax Revenue:40,085,000$ 41,869,711$ 1,784,711$ 40,850,000$ -$ 40,850,000$ 41,667,000$ 42,500,000$ 43,775,000$ 45,088,000$ 2024: Down 1% from 2023 Forecast (Includes estimates to Residences Inn), 2025/2026: 2% increase, 2027/2028: 3%
Increase
Sales Tax Split between General Fund & Capital Fund 62/38 51/41 62/38 62/38 62/38 62/38 62/38 62/38 Sales tax split 62/38
Sales Tax - Capital Projects Fund 15,232,300$ 17,016,711$ 1,784,411$ 15,523,000$ -$ 15,523,000$ 15,833,000$ 16,150,000$ 16,635,000$ 17,133,000$ Updated projections based on YTD actuals, with remainder of the year down 8% from PY; 2% down from 2022 in total;
Sales tax split 62/38
Use Tax 2,200,000 2,514,304 314,304 2,040,000 - 2,040,000 2,081,000 2,123,000 2,165,000 2,208,000 Based on 5-year average; 2024 - 2028: 2% Increase
Franchise Fee 1,000,000 - (1,000,000) 205,000 921,672 1,126,672 209,000 213,000 217,000 221,000 2024: Utilize 1% Franchise Fee for Holy Cross underground utilities project
Federal Grant Revenue 3,464,882 - (3,464,882) - 3,464,882 3,464,882 - - - -
2023: Re-appropriation of $1.65M grant from Hickenlooper/Bennet federal grant award for two additional electric buses;
2024: Re-appropriate Hickenlooper/Bennet Federal grant award for two electric buses ($1.65M); and 5339 (B)
Federal Grant towards two electric buses ($1.8M)
Other County Revenue 111,333 - (111,333) - - - - - - - 2023: Re-appropriate $50K for VLMD reimbursement for Welcome Center displays; re-appropriate $61.2K grant for
share of SOU robot;
Other State Revenue 2,606,276 - (2,606,276) 750,000 2,600,276 3,350,276 - - - -
2023: $1.8M CDOT grant towards two electric buses; $2.1M CDOT grant for four electric buses; $255.7K CDOT grant
for four electric bus chargers; $36K grant for electric car charging infrastructure ; 2024: MMOF grant towards Mobility
Hub Design ($750K); Re-appropriate CDOT grant towards four electric buses ($2.0M), CDOT grant towards four
electric bus chargers ($255.7K), remaining MMOF Grant for l&d and bollards($164.4K), fleet charging station
grant ($30K)
Lease Revenue 164,067 170,392 6,325 172,270 - 172,270 172,270 172,270 172,270 180,884 Per Vail Commons commercial (incr. every 5 years); adjusted to remove residential lease revenue ($38K); Per Vail
Commons commercial (incr. every 5 years)
Project Reimbursement - 49,625 49,625 558,562 215,875 774,437 - - - - 2024: Utilize Holy Cross Enhancement Fund for HCE Underground Utility Project; Total balance $774,437
Timber Ridge Loan repayment 462,999 462,999 - 468,933 - 468,933 468,977 3,537,404 - - 2026: Payoff of Timber Ridge Loan using proceeds of new Timber Ridge unit sales
Earnings on Investments and Other 1,074,848 2,292,782 1,217,934 289,610 - 289,610 312,974 29,448 36,360 28,505 2023: $7.5K Tesla rebate. 0.7% returns assumed on available fund balance; Increase based on YTD earnings on
investments ($1.0M); 0.7% returns assumed on available fund balance;
Total Revenue 26,316,705 22,506,813 (3,809,892) 20,007,375 7,202,705 27,210,080 19,077,221 22,225,122 19,225,630 19,771,389
Facilities
Facilities Capital Maintenance 590,000 396,855 193,145 469,500 473,487 942,987 265,000 360,000 370,800 381,924
2023: Fire Station II exhaust extraction system ($75K), Fire Station III Stucco patching/painting ($40K); library air
handling replacement ($125), Bus barn gradient tube replacement ($50K); 2024 includes: PW 30% roof replacement
($75K), Buzzard Park repairs ($75K), Buzzard Park roof repairs ($50K), transit office windows and doors ($25K), PW
overhead garage door ($50K), PW carpet replacement ($50K); Additional funds for Transit Office Air Handler
Engineering and Library Air Handler Engineering using 2023 savings from Municipal Complex Maintenance
($473.5K) 2025 includes: Fire Station II Overhead garage doors ($25K), Library Boiler Replacement ($25K); 2026
includes: Lionshead Transit Center Repairs ($50K), Buzzard Park washer/dryer replacement ($15K); Transit Office
carpet replacement ($15K); 2027 includes: Lionshead transit center exterior stain ($45k), Lionshead welcome center 1st
floor and Grandview flooring replacement ($100k), PW Shop & Bus Barn Roofing 30% ($75K), PW Shop boiler
replacement ($35K), ford park lift station pump ($40K); 2028 includes: Fire Station II Sloped Roof Replacement ($50K),
public works administration hot water heater replacement ($40K), vail valley drive lift station ($40k);
Municipal Complex Maintenance 1,736,398 281,056 1,455,342 260,000 1,025,000 1,285,000 267,800 275,834 284,109 292,632
2023: Re-appropriate $1.5M towards Muni Air Handling replacement; Comm Dev boiler replacement ($100K), Comm
Dev air handler replacement ($75K); 2024: Municipal Complex Maintenance ($260k); Re-appropriate remaining funds
for Muni HVAC Replacement ($1.0M); 2025-2028: 3% annual increase
Building Energy Enhancement Projects 25,000 - 25,000 25,000 25,000 50,000 25,000 25,000 25,000 25,000
2023: Placeholder for energy enhancements specific to Town buildings; 2024: Re-appropriate funds for planned
energy enhancements to Town buildings; 2024 - 2028: Placeholder for energy enhancements specific to Town
buildings
Public Works Building Maintenance 180,000 - 180,000 - 180,000 180,000 - 100,000 - -
2023: Re-appropriated $100K to relocate furnace and partial exterior paint. $80k Window replacement; 2024: Re-
appropriate funds towards PW Admin exterior building paint, furnace relocation, and window replacement
($180K) 2026: Roof Replacement ($100K)
Welcome Center/Grandview Capital Maintenance 125,000 41,222 83,778 25,000 96,778 121,778 25,000 25,750 26,523 27,318
2023: Re-appropriate $213K to complete replacement of Welcome Center Display upgrades; Re-appropriate $100K for
furniture replacement; 2024: Re-appropriate furniture upgrade in Lionshead welcome center ($83.7K); Use
savings of $13K from Welcome Center displays to go towards furniture upgrades; 2024 - 2028: Annual
Maintenance ($25k)
Welcome Center display upgrades 226,000 213,000 13,000 - - - - - - - 2023: Welcome Center Display upgrades
Purchase of Employee Rental Units 4,781,958 3,557,822 1,224,136 2,000,000 1,224,136 3,224,136 2,000,000 2,000,000 2,500,000 2,500,000 2024-2028: Placeholder for purchase of TOV employee housing stock; 2024: Re-appropriate funds towards
continuing purchase of TOV employee housing stock ($1.2M)
Employee Rental Capital Maintenance 402,725 271,235 131,490 150,000 130,000 280,000 150,000 75,000 75,000 75,000 2024-2028: Capital Maintenance budget for town owned rental units; 2024: Re-appropriate window replacement
Buffehr Creek #6A and #4A ($47.2K) and roof replacement at the Hamlet unit ($72.8K)
Snowmelt Boilers Replacement 1,590,000 478,366 1,111,634 1,000,000 1,111,634 2,111,634 2,500,000 - 3,500,000 -
2023: $1.0M for (3) BTU boiler replacements; $500k for TRC electric boiler replacements (2); 2024-2027: Placeholder
for replacement of BTU boilers at end of life with more efficient models; 2024: Re-appropriate funds towards Boiler
Replacements ($1.3M)
Arrabelle Snowmelt Boilers 190,000 - 190,000 - 190,000 190,000 - - - - 2023: Placeholder for boiler replacement; Shared expense with Arrabelle (VR) for streetscape heat; 2024: Re-
appropriate funds towards Arabelle Boiler Replacement ($190.0K)
Donovan Pavilion Remodel 25,000 - 25,000 50,000 - 50,000 - 25,000 - - 2023: $25K annual capital maintenance budget; 2024/2026: Capital Maintenance Placeholders
Mountain Plaza Elevator Renovation - - - - - - 100,000 - - - 2025: Mountain plaza elevator renovation (shared cost with Vail Resorts)
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
12
84
Includes New Request
Variance
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Vail Mobility Hub Expansion - - - 1,500,000 - 1,500,000 - 2,000,000 - - 2024: Design for Vail Mobility Hub (VTRC) Expansion ($750K MMOF match grant); 2026: Placeholder for future grant
match to construction expansion
Fire Sprinkler Upgrades at Bus Barn 100,000 - 100,000 500,000 100,000 600,000 - - - -
2023 includes $100K for design with $500K in 2024 for installation; 2024: Update Fire Sprinkler system in bus barn to
accommodate needs of expanded electric bus fleet ($500k); Re-appropriate design funds for sprinkler system
updates ($100K)
Public Works Shops Expansion 175,037 60,494 114,543 - 114,543 114,543 - - - -
2023: Re-appropriated $257K to pave the ring road on western side of project. Expansion and remodel of the Public
Works shop complex as outlined in an updated public works master plan; Utilize project savings for 800-amp electrical
upgrades for EV-charging capability and four electric vehicle chargers at Public Works Shops ($82K); Re-appropriate
funds towards architectural feasibility and planning for identified phase two expansion opportunities ($114.5K)
Total Facilities 10,147,118 5,300,051 4,847,067 5,979,500 4,670,578 10,650,078 5,332,800 4,886,584 6,781,432 3,301,874
Parking
Parking Structures 1,290,000 566,871 723,129 1,040,000 - 1,040,000 1,287,000 1,275,000 1,315,000 1,405,000 2024-2028: Various repairs including deck topping replacement, expansion joint repairs, ventilation, HVAC, plumbing
and other structural repairs
Parking Entry System / Equipment 526,898 199,707 327,191 - 327,191 327,191 - - - 1,045,500
2023: Re-appropriate $283.2K prepaid parking subscription funds to be amortized over subscription period; Re-
appropriate $209K for ongoing costs of the new parking system; $35K additional parking system costs; 2024: Re-
appropriate $114.8K for remaining parking system replacement costs; 2028: Placeholder for parking system
update
Red Sandstone Parking Structure - - 70,000 - 70,000 - 50,000 - - 2024: $70K structure resealing; 2026: $50K Concrete patch replacement
Lionshead Parking Structure Landscape Renovations (VRA) 20,000 - 20,000 - - - - - - - 2023: Re-appropriate $20K to complete landscaping at the Lionshead parking structure
Total Parking 1,836,898 766,578 1,070,320 1,110,000 327,191 1,437,191 1,287,000 1,325,000 1,315,000 2,450,500
Transportation
Bus Shelters 258,489 55,906 202,583 30,000 202,583 232,583 30,000 30,000 30,000 30,000
2023: Re-appropriate remaining budget to complete 4th shelter ($28K) Bus shelter annual maintenance; 2024 - 2028:
Bus shelter annual maintenance ($30K); 2024: Re-appropriate funds for Bus Shelter Additions in East Vail
($202.6K)
Replace Buses 9,846,643 1,866 9,844,777 - 7,850,000 7,850,000 - - - -
2023: Re-appropriate $9.8M bus replacements, 6 anticipated in 2023 of which a portion of this is offset by grant
reimbursements; 2024: Re-appropriate $7.9M funds for six bus replacements with electric models - Offset by
grant funding ($9.6M)
Bus Wash Equipment 300,000 - 300,000 - 650,000 650,000 - - - -
2023: Replace Bus Wash System with simpler more reliable drive through brush system. Current system is six years old
is consistently breaking down; 2024: Re-appropriate Bus Wash Replacement ($300K); Increase in cost for bus
wash replacement, offset by 2023 savings in Facility Maintenance and Bus Replacements ($350K)
Bus Transportation Management System - - - - - - - - - 1,000,000 2028: Replacement for Bus Management System ($1.0M)
Bus Sign Replacement 165,270 150,245 15,025 - 15,025 15,025 - - - -
2023: $165.3K for the replacement of 15 intown electric bus signage with Sunrise 2-line CDP. The current Daktronics
signs are 9 years old and at the end of their useful life. The Sunrise signs give transit the ability to display real time bus
arrival information, as well as post messages about route impacts and service changes riders may experience. 2024:
Re-appropriate $15.0 remaining funds for electric bus signage replacement project
Traffic Impact Fee and Transportation Master Plan Updates 273,104 224,161 48,943 - 48,943 48,943 - - - - 2023: $273K for ongoing updates to the mobility and transportation master updates; 2024: Re-appropriate remaining
funds to finalize and adopt Go Vail 2045 ($48.9K)
Hybrid / Electric Bus Battery Replacement 165,000 - 165,000 - 165,000 165,000 - 360,000 - 500,000 2024: Re-appropriate $165K contingency for hybrid bus battery failure; 2026: Scheduled replacement placeholder;
Estimated life of 6 years; While batteries are passed their lifecycle replacement has not been needed as of yet; 2028:
$500,000 Placeholder for Electric Bus Battery Replacement
Bus Camera System - - - - - - - 290,000 - - 2023: $15K for Installation of software and cameras in buses; 2026: Replace current fleet of 33 buses with updated
camera surveillance system. In 2026 the camera system will be 11 years old and reaching end of life
Electric bus chargers and electrical service rebuild 397,020 3,237 393,783 600,000 393,783 993,783 - - - - 2023: $397K for electric bus charging infrastructure; 2024: $600K New charging station placeholders for additional
electric buses added to fleet; Re-appropriate $393.8K for electric bus charging infrastructure project
Total Transportation 11,405,526 435,415 10,970,111 630,000 9,325,334 9,955,334 30,000 680,000 30,000 1,530,000
Road and Bridges
Capital Street Maintenance 1,350,000 1,331,659 18,341 1,640,000 - 1,640,000 1,450,000 1,743,000 1,457,000 2,145,000
2023: Annual Capital street maint placeholder allocation includes asphalt and mill overlay ($575K); On-going
maintenance to roads and bridges including asphalt overlays, patching and repairs; culverts; 2024 includes surface seal
($310K); asphalt mill overlay ($550K); Drainage Improvement ($105k)
Street Light Improvements 365,000 - 365,000 75,000 365,000 440,000 75,000 80,000 80,000 80,000
2023: Re-appropriate street light replacements, town now has electrical supervisor to complete work $290K; Town-wide
street light replacement; 2024 - 2025: Annual Town-wide street light replacement ($75K); 2026 - 2028: $80K annual
Town-wide street light replacement ($80K); 2024: Re-appropriate street light improvements ($365K)
Slifer Plaza/ Fountain/Storm Sewer 70,714 - 70,714 - 70,714 70,714 - - - - 2023: Re-appropriate $70.7K for water quality smell issues; 2024: Re-appropriate $70.7k towards water quality
smell issues not completed in 2023
Vail Health / TOV Frontage Road improvements 250,000 14,683 235,317 - 235,317 235,317 - - - -
2023: $250K for roundabout project, landscape and signage $250K of which $235K will be reimbursed by the VRA with
$15K reimbursed by Vail Health for the bus stop; 2024: Re-appropriate funds for the remaining project: widen
sidewalk at Vail International ($235.3K)
13
85
Includes New Request
Variance
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Neighborhood Bridge Repair 1,493,199 407,600 1,085,599 - 1,085,599 1,085,599 - 500,000 - - 2023: Bridge repair Nugget Lane ($593K),Gore Creek ($450K), and Lupine Drive ($450K); 2024: Re-appropriate
funds for complete on going projects at Nugget Ln, Lupine Dr, Bighorn Rd at Pitkin and Bighorn Creeks, as
well as scour mitigation at Main Gore Dr and Chamonix Rd ($1.1M); 2026: Kinnikinnick East Bridge Rehabilitation
Seibert Fountain Improvements 27,082 - 27,082 - 27,082 27,082 - 100,000 - - 2023: $27K for continued fountain upgrades; 2024: Re-appropriate funds for fountain upgrades ($27.0K) not
complete in 2023; 2026: Placeholder for pump replacement
Roundabout Lighting Project 1,950,000 713,303 1,236,697 - 1,236,697 1,236,697 - 2,000,000
- -
2023: The 2023 budget includes $1.8M with $150K contingency. This project proposes to install new lighting at the West
Vail and Vail Town Center roundabouts. Current light poles will be replaced with 30' LED light poles and would
incorporate smart transportation equipment such as traffic cameras; 2026: New lighting at the West Vail roundabout.
Current light poles will be replaced with 30' LED light poles and would incorporate smart transportation equipment such
as traffic cameras ($2M); 2024: Re-appropriate funds to complete lighting project at Town Center ($1.2M)
Neighborhood Drainage Master Plan Update - - - - - - 350,000 - - - 2025: Develop Town Drainage Master Plan to be consistent with new East Vail Drainage Master Plan & updated rainfall
intensities
Neighborhood Road Reconstruction 1,615,701 26,893 1,588,809 - 1,588,809 1,588,809 - - 1,000,000 -
2023:$1.6M for East Vail road draining improvements, to be constructed this year. 2023 includes additional $300K for
increased construction costs for this project; 2024: Re-appropriate funds for Meadow Dr culvert lining project,
culvert replacement on Black Gore Dr, design for drainage improvements at Meadow Dr/Meadow Ln ($1.6M)
2027: East Vail Road Drainage Improvements
West Lionshead Circle Crosswalk - - - - - - - 100,000 650,000 - 2026/2027: $750K for crosswalk at Lionshead place
East Vail Interchange Underpass Sidewalk - - - - - - - - 750,000 -
2027: Request from the Planning and Environmental Commission to construct a pedestrian sidewalk beneath the East
Vail interchange; pedestrian count study at the underpass is recommended to be completed before the start of this
project. Project deferred from 2020 to 2027; 2027: Request from the Planning and Environmental Commission to
construct a pedestrian sidewalk beneath the East Vail interchange; pedestrian count study at the underpass is
recommended to be completed before the start of this project. Project deferred from 2020 to 2027
Vail Village Streetscape/Snowmelt Repair 1,433,961 1,433,961 - 1,500,000 1,433,961 2,933,961 - 1,250,000 - - 2024 - 2026: Replacement of 18 yr. old streetscape and snowmelt infrastructure (piping) in Vail Village; Re-appropriate
funds for ongoing Vail Village Streetscape/Snowmelt repair ($1.4M)
Vail Road Sidewalk Construction - - - - - - 100,000 1,000,000 - - 2025: Sidewalk construction on Vail Rd. between Beaver Damn and Forest Rd. ; 2025/2026: Sidewalk construction on
Vail Rd. between Beaver Dam and Forest Rd.
East Mill Creek Culvert Replacement - - - - - - - - 100,000 1,000,000 2025: Replace the metal pipe culvert from Vail Valley drive from Gold Peak to Manor Vail; 2027/2028: Replace the metal
pipe culvert from Vail Valley drive from Gold Peak to Manor Vail
Sandstone Creek Culvert Replacement at Vail View - - - - - - - - 100,000 1,000,000 2025: Replace the metal pipe culvert at Sandstone Creek and Vail View Drive; 2027/2028: Replace the metal pipe
culvert at Sandstone Creek and Vail View Drive
Lionshead Streetscape/Snowmelt Replacement (VRA)1,500,000 496,604 1,003,396 - 250,000 250,000 - - - - 2023: Replacement of 18 yr. old streetscape and snowmelt infrastructure in Lionshead; 2024: Re-appropriate funds
for the completion of 18 yr. old streetscape and snowmelt infrastructure replacement ($250k)
Total Road and Bridge 10,055,657 4,424,703 5,630,954 3,215,000 6,293,179 9,508,179 1,975,000 6,773,000 4,137,000 4,225,000
Technology
Town-wide camera system 30,000 30,000 - 30,000 - 30,000 50,000 50,000 25,000 25,000 $30K Annual maintenance; 2024-2028: Annual maintenance
Audio-Visual capital maintenance 155,000 153,891 1,109 150,000 - 150,000 100,000 50,000 50,000 50,000
2023: Update of Council Chambers, Grandview/Library/Community room/Donovan A/V systems; Annual maintenance /
replacement of audio-visual equipment in town buildings such as Donovan, Municipal building, Grand View, LH
Welcome Center; Replacement cycle every 3-5 years
Cybersecurity 150,000 120,238 29,762 125,000 - 125,000 125,000 125,000 125,000 125,000
Annual 'Investment in cybersecurity, to keeps up with the ongoing changes that are required to maintain a safe and
secure computing environment (previously budgeted in software licensing); 2023: Includes additional firewall purchase;
Annual 'Investment in cybersecurity, to keep up with the ongoing changes that are required to maintain a safe and
secure computing environment (previously budgeted in software licensing) - $125k
Software Licensing 905,000 734,771 170,229 865,000 - 865,000 890,950 917,679 945,209 973,565
2023: Building OS Software $30K. Annual software licensing and support for town wide systems; $150K adjustment due
to new government accounting statement for subscription based technology agreements; Annual software licensing and
support for town wide systems (3% Annual Increase)
Hardware Purchases 75,000 71,626 3,374 75,000 - 75,000 85,000 85,000 85,000 85,000 2023:$75K for workstation replacements (20-25 per year); 2024-2028: Workstation replacements (20-25 per year)
Website and e-commerce 65,000 62,744 2,256 70,000 - 70,000 67,500 157,500 67,500 67,500
2023: Annual website maintenance ($60K); Expanded website development support ($5K); 2024-2028: Annual website
maintenance ($60K); 2024: New Website ADA Compliance Tool Implementation ($10K); 2025-2028: Website ADA
Compliance Tool Continuation ($7,500); 2026: Placeholder to reevaluate current system and assess the need to
upgrade ($90k)
Fiber Optics / Cabling Systems in Buildings 953,549 357,923 595,626 50,000 745,626 795,626 50,000 50,000 50,000 50,000
2023: $528.5K for project implementation; $100K Repair, maintain & upgrade cabling/network Infrastructure $50K;
$325K increase in boring and trenching contract costs; 2024-2028: Repair, maintain & upgrade cabling/network
Infrastructure ($50K); 2024: Re-appropriate funds towards ongoing construction costs for network upgrade
($595.6K); Increase for higher than expected engineering costs ($150K)
Network upgrades 65,000 60,068 4,932 150,000 - 150,000 150,000 125,000 50,000 50,000 Computer network systems - replacement cycle every 3-5 years ($50K); Additional labor costs related to network
replacement ($15K); Annual Computer network systems - replacement cycle every 3-5 years
Data Center (Computer Rooms)160,000 159,197 803 150,000 - 150,000 150,000 150,000 150,000 150,000 2023: $150K data center maint; Additional server processor required maintenance ($10K); 2024-2028: $150K data
center maint
Data Center equipment replacement - - - 1,750,000 - 1,750,000 - - - - 2024: Replacement of data center main stacks ($1.75M)
Broadband (THOR)110,000 106,399 3,601 110,000 - 110,000 125,000 125,000 125,000 125,000 2024-2028: Annual Broadband Expenses
Phone System 100,000 58,016 41,984 - - - - - - - 2023: Avaya phone system upgrade/replacement ($100K)
14
86
Includes New Request
Variance
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Business Systems Replacement 125,000 - 125,000 - 90,000 90,000 30,000 100,000 30,000 -
2023: Re-appropriate $55K for HR Performance mgmt. system; 2023: Placeholder for Budget Software ($40K); $30K
every other year for parking system upgrades; 2024: Re-appropriate funds for HR performance management
system ($17.5K) and budget software ($40K); Budget software price increase funded with 2023 savings from
other business systems ($32.5K) 2025/2027: $30K every other year for parking system upgrades; 2026: Placeholder
for Business System Replacements ($100k)
Total Technology 2,893,549 1,914,875 978,675 3,525,000 835,626 4,360,626 1,823,450 1,935,179 1,702,709 1,701,065
-
Public Safety -
Public Safety System / Records Mgmt. System (RMS) - - - - - - 660,000 - - - Town's portion of Dispatch Records Management system
Public Safety IT Equipment 150,000 27,174 122,826 40,000 - 40,000 35,000 35,000 35,000 35,000
Annual Maint/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies; TOV portion of annual Intergraph software maintenance; ; Annual
Maintenance/Replacement of PD IT Equipment including patrol car and fire truck laptops and software used to push
information to TOV and other agencies;
Public Safety Equipment 486,058 394,336 91,722 140,600 48,363 188,963 140,600 117,000 117,000 117,000
2023: $17.1K for flock safety LPR cameras; $14.8K for 11 additional AED units, $32.2K Axon body camera equipment-
annual cost. Reappropriate SOU robot, received in 2023 $92k. Acquisition of two police K9s ($41K) and associated
vehicle modifications ($7k) Purchase of two sniper rifles for the SOU ($20K); Axon body camera system ($125K in 2024-
2025; $102K in 2026-2028); Flock LPR Cameras ($15K annually); 2024: Reappropriate Acquisition of two police
K9s ($41.0K) and associated vehicle modifications ($7.4k)
Terradyne Public Safety Vehicle - - - 145,000 - 145,000 - - - - 2024: $145,000 for the Town of Vail contribution towards the acquisition of a terradyne armored vehicle by the Eagle
County Special Operations Unit (Maintenance cost to be funded by the Town of Avon)
Fire Safety Equipment 15,000 15,043 (43) - - - 45,000 51,000 368,000 230,000
2023: Re-appropriate backordered equipment, $15K; 2025: $45K knox box system replacement/upgrade; 2026: $16K
drone expansion; $35K Extrication Equipment; 2027: Self Contained Breathing Apparatus Replacement ($368k); 2028:
Heavy Hydraulic Extrication Equipment Replacement ($130K); Special Rescue Trailer Replacement ($50K); Fire Hose
Replacement ($50K)
Thermal Imaging Cameras 12,000 9,208 2,792 - - - - 15,000 - 15,860 For the purchase of 3 cameras (2019,2020,2022) which will allow firefighters to see through areas of smoke, darkness,
or heat barriers; 2026/2028: Placeholders for thermal camera replacement ($15K)
Event Equipment 100,295 99,338 957 - 6,007 6,007 - - - -
2023: Après event tent $12K funded by transfer from Marketing Fund. Event trailer and moveable barricades to provide
barriers for vehicle entry into event areas. $88k for the purchase of "Santa's Village" funded by a transfer from the
marketing fund; 2024: Purchase of additional storage container for Santa's Village ($6.0K)
Radio Equipment replacement/expansion - - - 720,000 (720,000) - 1,020,000 - - - Replacements of radios for PW, PD and Fire (approximately every 5 years); 2024: Defer fire department radio
replacement to 2025
Fire Truck Replacement 2,267,162 1,480,125 787,037 - 787,037 787,037 - - 1,030,000 -
2023:$1.7M for ladder truck replacement under contract. 2023: Type III Truck (heavy wildland engine); 2024: Re-
appropriate remaining costs for Type 3 Engine Upfitting ($19.2K), Aerial Apparatus Upfitting ($760.4K) 2027: E3
Regular Fire Engine Replacement ($1.0M)
Total Public Safety 3,048,515 2,043,224 1,005,291 1,045,600 121,407 1,167,007 1,900,600 218,000 1,550,000 397,860
Community and Guest Service
Children's Garden of Learning Temporary Facility Relocation 82,165 49,917 32,248 - 32,248 32,248 - - - -
2023: Re-appropriate $82K to complete on-going east slope work; 2024: Re-appropriate $32.2K towards ongoing
gutter and heat tape repairs and replacements
Pepi's Memorial 6,000 - 6,000 - - - - - - - 2023: Re-appropriate $6K for artist design of Pepi's Memorial in Pepi's Plaza; Construction currently not budgeted
Loading and Delivery Capital 250,000 171,185 78,815 - 126,815 126,815 - - - -
2023: $250K Capital asset purchases to support the loading and delivery program; 2024: Re-appropriate capital
asset purchases for the loading & delivery programs ($78.8K); Shift funds from bollard project to loading and
delivery ($45.0K); Additional Funds for capital asset purchases ($46.0K); Additional funds for extended
warranty on vehicles ($3.0K); 2024 includes 3 club car purchases, in addition to the four purchased in 2023
Energy Enhancements 170,912 109,282 61,630 52,500 61,630 114,130 110,000 138,000 264,000 200,000
2023: $18.9K for EV Charging infrastructure; $40K Installation of EV stations to meet increased demand. There is
potential for grants to offset the initial capital cost of the equipment and installation; 800-amp electrical upgrades for EV-
charging capability and four electric vehicle chargers at Public Works Shops ($82K).; 2024-2028: Installation of EV
stations to meet increased demand. There is potential for grants to offset the initial capital cost of the equipment and
installation; 2024: Re-appropriate funds for Public Works Shop EV Chargers and electrical service upgrade
($61.6K)
Pedestrian Safety Enhancements 366,213 - 366,213 - 366,213 366,213 200,000 2,000,000 - -
2023: $16K for lighting crossing at Safeway; $350K Construction of RRFB Pedestrian Crossing at Safeway; 2024: Re-
appropriate $16K for lighting crossing at Safeway; $350K Construction of RRFB Pedestrian Crossing at
Safeway; 2025/2026 Pedestrian Improvements through Main Vail Underpass
Bollard Installation Project 650,000 121,464 528,536 - 483,536 483,536 - - -
g g ( )
by $250K MMOF Grant in 2023; Re-appropriate funds for ongoing bollard installation project less $45K in funds
shifted to loading and delivery project ($483.5K)
Civic Area Redevelopment- Dobson 5,057,000 1,160,725 3,896,275 - 3,896,275 3,896,275 50,350,000 - - - 2024: Re-appropriate funds for ongoing Dobson Redevelopment project ($3.9M); 2025: Placeholder for Civic Area
Redevelopment / Dobson
Underground Utility improvements 2,500,000 12,162 2,487,838 1,700,000 2,487,838 4,187,838 - - - -
2023: Underground HCE from Main Vail to East Vail in conjunction with fiber conduit ($2.5M); 2024: Underground HCE
from Main Vail to East Vail in conjunction with fiber conduit ($1.7M) offset by reimbursement above; Re-appropriate
unspent 2023 funds towards project ($2.5M)
Guest Services Enhancements/Wayfinding 902,907 143,491 759,416 - 759,416 759,416 - 800,000 1,200,000 1,200,000
2023: $153K to for wayfinding sign project, final vendor decision pending; Updated Parking and Transit signage
($749K); 2024: Re-appropriate funds to complete wayfinding signs project ($8.1K); Re-appropriate ongoing
parking and transit signage update project ($751.3K); 2026: VMS Replacements; 2027: Updated Wayfinding
Signage Program
15
87
Includes New Request
Variance
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
CAPITAL PROJECTS FUND
Electric Vehicle Pilot Program 127,500 48,885 78,615 - 78,615 78,615 - - - -
2023:$7.5k towards electric vehicle purchases, offset by Tesla rebate (corresponding reimbursement above). Purchase
Ford F150 Lightning and Sedan Tesla Model 3 to support Council's goal of an electric vehicle fleet. These vehicles
would be rotated into for departments to test capabilities and range. 2024: Re-appropriate purchase of Ford F150
lightning for pilot testing.
Vehicle Expansion 641,418 285,447 355,971 133,000 193,815 326,815 - 60,000 - -
2023: Re-appropriate $139K for 2 PD expansion cars, due to order timing; $26K increase in cost for 2 PD Cars. 2023: 5
PD take-home vehicles ($342); Parking Department Nissan Leaf ($33K); Final 2 vehicles for PD take-home program
budgeted in 2024 but requested to order in 2023; 2024: 2 PD take-home vehicles, final stage of program implementation
($133k); 2026: Additional Vehicle for Deputy Chief of Community Risk Reduction Position ($60k)
Total Community and Guest Service 10,754,115 2,102,558 8,651,557 1,885,500 8,486,401 10,371,901 50,660,000 2,998,000 1,464,000 1,400,000
Total Expenditures 50,141,378 16,987,403 33,153,974 17,390,600 30,059,716 47,450,316 63,008,850 18,815,763 16,980,140 15,006,300
Other Financing Sources (Uses)
Debt Service Payment (1,154,784) (1,156,034) (1,250) (1,158,592) - (1,158,592) (1,157,048) (1,155,240) (1,153,620) (1,200,000) Annual Debt Payment for PW Shops; Debt Payment for PW Shops
Transfer from Vail Reinvestment Authority 7,081,546 1,966,527 (5,115,019) 200,000 4,341,840 4,541,840 14,545,870 6,233,304 6,285,961 6,527,702
2023: $4.0M placeholder for Dobson renovation; $1.5M Streetscape/Snowmelt Replacement, $1.0M Civic Area Plan,
$20K Lionshead parking Landscaping, $235K to complete Frontage Rd Improvements ($250K less $15K reimbursement
from Vail Health), $82K to complete CGL boulder wall; 2024: Lionshead Parking Structure Maintenance ($200K); 2024:
Re-appropriate transfer from VRA for Dobson renovation ($3.8M); Children's Garden of Learning Relocation
($32.2K); Frontage Road Enhancements ($220.1K); Lionshead Streetscape/Snowmelt Repairs ($250.0K);
2025/2026: Improvements to S. Frontage Rd Medians ($200K); 2025 - 2028: Dobson
Transfer to Residences at Main Vail (6,100,444) (6,249,882) (149,438) - - - - - - - 2023: Re-appropriate transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual
debt service payments; $350K increase in transfer to RMV for potential billing discrepancies; 2023: Re-appropriate
transfer to Residences at Main Vail Fund for funding beyond bond proceeds and to cover annual debt service payments
Transfer to Housing Fund (2,500,000) (2,500,000) - (2,500,000) - (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) 2023-2028: $2.5M Transfer to Housing Fund for Vail InDeed program
Transfer from Marketing Fund 100,295 99,338 (957) - 6,007 6,007 - - - - 2023: Transfer from Marketing Fund for Après Tent and Kringle Crossing Holiday Village 2024: Transfer from
Marketing fund for purchase of additional storage container for Kringle Crossing Holiday Village
Transfer from General Fund 48,363 - (48,363) - 48,363 48,363 11,000,000 - - -
2023: Transfer from Police Seizure Funds to cover K-9 acquisitions ($41K) and K9 Vehicle mods (7K); 2024: Re-
appropriate Transfer from Police Seizure Funds to cover K-9 acquisitions ($41K) and K9 Vehicle mods (7K);
2025: Transfer from General Fund towards Dobson
Transfer to General Fund - - - - - - - (5,000,000) (6,000,000) - 2026-2027: Repayment of funds to General Fund for Dobson
Total Other Financing Sources and Uses (2,525,024) (7,840,051) (5,315,027) (3,458,592) 4,396,210 937,618 21,888,822 (2,421,936) (3,367,659) 2,827,702
Revenue Over (Under) Expenditures (26,349,697) (2,320,642) (42,278,893) (841,817) (18,460,801) (19,302,618) (22,042,807) 987,424 (1,122,169) 7,592,791
Beginning Fund Balance 47,872,974 47,872,974 45,552,333 45,552,333 26,249,715 4,206,907 5,194,331 4,072,162
Ending Fund Balance 21,523,277 45,552,333 44,710,516 26,249,715 4,206,907 5,194,331 4,072,162 11,664,953
16
88
Includes New Request
Changes since First Reading
Preliminary Variance Proposed
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
Revenue
Real Estate Transfer Tax 7,600,000 7,994,852$ 394,852$ 7,000,000$ -$ 7,000,000$ 7,000,000$ 7,140,000$ 7,283,000$ 7,429,000$ 2025 flat; 2026-2028 2.0% annual increase
Golf Course Lease 173,417 182,663 9,246 175,151 - 175,151 176,903 178,672 180,458 182,263
Annual lease payment from Vail Recreation District; Rent income funds the "Recreation Enhancement Account" below; Annual
lease payment from Vail Recreation District; annual increase will be based on CPI; New rate effective 2020 with lease signed in
2019; Rent income funds the "Recreation Enhancement Account" below
Intergovernmental Revenue 1,178,000 680,969 (497,031) 270,000 495,960 765,960 30,000 30,000 30,000 30,000
2023: $25K CWCB contribution for 2 Year Stream Bank Setback Project. $55K from Eagle County for wildfire mitigation;
Reappropriate $575K ERWSD reimbursement for Dowd Junction retaining wall project; ECO Trails $150K reimbursement for Dowd
Junction; $50K for shift bike program ($22K to reimburse TOV remainder for county-wide program);$22.5K CPW bear education
grant; 2024-2028: $30K lottery proceeds used annual for park projects; 2024: $240K CDPHE Grant for water quality projects;
2024: Re-appropriate Eco Trails Reimbursement for Dowd Junction ($150.0K) and remaining ERWSD Reimbursement for
Dowd Junction ($312.2K); Re-appropriate remaining CDPHE Water Quality Grant ($22.9K); Re-appropriate unused potion
of CPW Bear Education Grant ($10.8K)
Project Reimbursements 63,039 72,513 9,474 75,000 - 75,000 - - - -
2023: $50K Nature Conservancy Grant to implement fuels treatment projects; Additional Nature Conservancy Grant funds for Staff
time ($9.2K); IAFC Stay Wildfire Ready STR Preparedness program pilot reimbursement ($3.8K); 2024: Evergreen
Redevelopment Project Reimbursement for Middle Creek Restoration Fund ($75K)
Donations 71,721 71,666 (55) - - - - - - -
2023: $13.2K Re-appropriate unused East West donation for Ford Park art space; $7.5K in donations to be used for Artist in
Residency program; $3.0K in donations for Sole Power Program; Recognize $48K in donations for Booth Heights fundraising
contract
Recreation Amenity Fees 10,000 5,858 (4,142) 10,000 - 10,000 10,000 10,000 10,000 10,000 $10K annually
Bag Fees 79,000 55,781 (23,219) 50,000 47,800 97,800 50,000 50,000 50,000 50,000
2023: $40K use of bag fees for two hard-to-recycle events and one Town Clean Up Day; $30K Bag fee for plastic bag expansion in
compliance with state policy; Utilize $9.0K of bag fee towards recycling center catwalk replacement; 2024: Re-appropriate
utilization of bag fee towards recycling center catwalk replacement ($9.0K); Utilize bag fees for Zero Hero Waste Program
($38.8K)
Earnings on Investments and Other 625,071 1,053,941 428,870 68,667 - 68,667 210,989 54,209 36,368 31,572 2023 0.4% interest rate assumed; Increase earnings on investments based on YTD earnings ($585K); Utilize additional $20.9K of
bag fee for hard to recycle tents; 2024-2028: 0.7% return assumed
Total Revenue 9,800,248 10,118,243 317,995 7,648,818 543,760 8,192,578 7,477,892 7,462,880 7,589,826 7,732,835
Expenditures
Management Fee to General Fund (5%)380,000 399,743 (19,743) 350,000 - 350,000 350,000 357,000 364,150 371,450 5% of RETT Collections - fee remitted to the General Fund for administration; Increase based on YTD collections ($30K); 5% of
RETT Collections - fee remitted to the General Fund for administration
Wildland
Forest Health Management 698,020 516,862 181,158 695,415 - 695,415 730,186 766,695 805,030 845,281 2023: Wildland Operations; 2023 includes Nature Conservancy Fuels Reduction ($50K)
Wildland Fire Equipment - - - - - - - 13,000 53,800 2027: Wildland hose ($13.0K); 2028: VHF radio replacement ($53.8K)
Wildfire Mitigation 75,000 1,490 73,510 10,000 - 10,000 10,000 10,000 10,000 10,000
2023: $55K mitigation paid for by Eagle County; $20K annually to support wildfire mitigation projects as identified in the 2020 Vail
Community Wildfire Protection Plan; 2024-2028: $10K annually to support wildfire mitigation projects as identified in the 2020 Vail
Community Wildfire Protection Plan
NEPA for East Vail Hazardous Fuels Reduction 70,000 46,277 23,723 - - - - - - - 2023: $70K NEPA hazardous fuels reduction on USFS lands from East Vail to Red Sandstone Road
Nature Conservancy Fuels Reduction 59,158 48,000 11,158 - - - - - - - $50K to implement fuels treatment projects reimbursed by a Nature Conservancy grant; Use savings from grant funds towards
wildland PPE ($9.2K)
Short-Term Rental Preparedness Pilot Program 3,881 2,944 937 - - - - - - - 2023: $3.8K for short-term rental wildfire preparedness pilot program, reimbursed by IAFC Stay Wildfire Ready grant
Fire Free Five - Rebate Program 255,000 181,811 73,189 100,000 73,189 173,189 100,000 - - -
2023: $255K Fire Free Five Community Assistance Program provides funding to community members for the implementation of
defensible space within the first five feet of the building; $25K of this will be used to create publication to assist homeowners with
implementation; 2024-2025: $100K annually for the Fire Free Five Community Assistance Program provides funding to community
members for the implementation of defensible space within the first five feet of the building; 2024: Re-appropriate remaining
funds towards ongoing Fire Free Five rebate program ($73.2K)
Wildland Fire Shelter - - - 17,500 (17,500) - - 17,500 - - 2024: Wildland shelter safety device; Deferred to 2026; 2026: Placeholder for wildland shelter safety
Fire Free Five - TOV Implementation 195,617 105,321 90,296 50,000 30,000 80,000 - - - - 2023: $195K Fire Free Five implementation at TOV facilities; 2024: $50K Continuation of Fire Free Five at TOV facilities; Re-
appropriate $30K towards ongoing Fire Free Five projects
Total Wildland 1,356,676 902,705 453,971 872,915 85,689 958,604 840,186 794,195 828,030 909,081
Parks
Annual Park and Landscape Maintenance 2,332,655 1,873,720 458,935 2,377,001 - 2,377,001 2,402,635 2,448,311 2,474,714 2,521,760
2023: $73.1K transfer from GF for compensation study adjustments; $25k transfer from street furniture project to purchase flower
planters. Ongoing path, park and open space maintenance, project mgmt.; Annual: Ongoing path, park and open space
maintenance, project mgmt. Includes trail host program ($20K)
Park / Playground Capital Maintenance 178,747 116,278 62,469 179,000 40,000 219,000 186,500 169,000 170,000 169,000
2023: Annual maintenance items include projects such as playground surface refurbishing, replacing bear-proof trash cans,
painting/staining of play structures, picnic shelter additions/repairs, and fence maintenance; 2024: Re-appropriate funds towards
improvements of deteriorating wooden structures at Sunbird Park ($40.0K)
Pepi's Plaza 102,000 85,110 16,890 - - - - - - - 2023: $102K Pepi's Tribute
Fountain Repairs 50,000 16,503 33,497 - - - - - - - 2023: Children's Fountain Water Quality
Mayors Park Capital Maintenance 2,500 - 2,500 - - - - - - - 2023: Re-appropriate $2.5K to replace drinking fountain at Mayors Park
Tree Maintenance 56,253 38,381 17,872 125,000 - 125,000 85,000 85,000 85,000 85,000 Annual on going pest control, tree removal and replacements in stream tract, open space, and park areas
Street Furniture Replacement 77,009 4,987 72,022 35,000 72,000 107,000 35,000 35,000 35,000 35,000 2023: $77K to replace blue Covid picnic tables with a more aesthetically pleasing option; 2024: $72K to replace blue Covid
picnic tables with a more aesthetically pleasing option
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
17
89
Includes New Request
Changes since First Reading
Preliminary Variance Proposed
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Village Art Landscape Enhancements 179,364 31,036 148,328 - 25,000 25,000 - - - -
2023:$119.4K for landscape enhancements to areas around the 10th Mtn. Statute and Covered bridge areas; planting bed near
Squash Blossom ($25K); Landscaping and excavation for "Male Baseball Player #1" donated sculpture on the upper playing fields
of Ford Park ($35K); 2024: Re-appropriate funds for the planting bed at Squash Blossom on Bridge Street ($25K)
Stephens Park Safety Improvements 15,000 10,096 4,904 - 19,904 19,904 - - - - 2023: $15K playground equipment; 2024: Re-appropriate funds for remaining equipment cost ($4.9K); Installation of a split-
rail fence between park and frontage road ($15.0K)
Ford Park Master Plan 168,792 168,483 309 - - - - - - - Council approved contract with WRT 6/22. Master Plan Revisions/Updates to address several proposed modifications including
the Vail Nature Center, an indoor tennis/pickleball facility, BFAG expansion, conversion of fields to turf
Ford Park- Betty Ford Way Pavers 116,507 53,727 62,780 - 50,000 50,000 - - - -
2023: $116K for remaining project costs under contract; Construction of new concrete unit paver roadway, new steel guardrail,
stream walk intersection improvement, and landscaping improvements. This project would be coordinated with BFAG; 2024: Re-
appropriate funds towards grading and landscape final touch up at streamwalk entrance and guardrail ($50.0K)
Ford Park Enhancement: Priority 3 Landscape area 5,946 - 5,946 - 5,946 5,946 - - - - 2023: Re-appropriate $5.9K for landscaping at the Nature Center bridge; 2024: Re-appropriate $5.9K towards on-going
landscape repairs and plant material replacement
Ford Park Playground Improvements 243,361 13,558 229,804 268,000 229,804 497,804 - 300,000 - -
2023: $243K Safety Improvements to the Ford Park play area including wooden bridge to boulder area, expansion to toddler area,
ADA upgrades, and replacement of a safety net; 2024: Completion of safety improvements to the Ford Park play area; Re-
appropriate $229.8K to go towards safety improvements at Ford Park playground
Ford Park Picnic Shelter - - - - - - - 350,000 - - 2026: Replace Ford Park picnic shelter
Ford Park Master Plan Capital Design - - - 200,000 - 200,000 - - - - 2024: Design for ADA compliant routes and Tennis Center renovation
Ford Park Lighting Control System 180,000 132,111 47,889 - - - - - - - 2023: Re-appropriate $180k to complete active contract to replace 10 yr old Ford Park lighting control system
Sunbird Park Fountain Repairs 3,430 - 3,430 - - - - - - - 2023: Re-appropriate $3.4K for final bills
Vail Transit Center Landscape 20,000 - 20,000 - - - - - - - 2023: Re-appropriate $20K for completion of landscaping at Vail transit center
Turf Grass Reduction 220,000 193,995 26,005 150,000 - 150,000 - - - -
2023: $220K continuation of turf grass reduction projects at Red Sandstone Underpass, Municipal Bldg. Frontage, and Main Vail
Perimeter Areas; 2024: Continuation of Turf Grass Reduction projects at Main Vail and West Vail Roundabouts and Municipal
Building
Kindel Park/Mill Creek 249,862 12,730 237,132 - - - - - - - 2023: Design phase Improvements to heavily worn streamtract between Hanson Ranch and Pirateship Park
Donovan Park Improvements 207,000 65,658 141,342 - 20,000 20,000 - - - 2023: $57K for relandscaping on Donovan Park parking lot islands project is under contract; $150K Replacement of play area
decks and some equipment; 2024: Re-appropriate funds to complete rock garden renovations ($20.0K)
Willow Park Drainage Improvements - - - - - - - 125,000 - - 2026: Improvements to drainage and inefficient irrigation system
Pirateship Park Improvements - - - 300,000 - 300,000 - - - - 2024: Safety improvements: replace wood siding and add climber
Donovan Park Playground Safety Improvements - - - - - - - 275,000 - - 2026: Replace decks, worn equipment , etc.
Gore Creek Promenade Rehabilitation 408,897 - 408,897 - 408,897 408,897 750,000 - - -
2023: Re-appropriate $409K Planning, design, and rehabilitation of the Gore Creek Promenade caused by excessive guest
visitation. Project would include expansion of heated paver walkways, ground-level wood picnic deck, artificial lawn area, landscape
enhancements, and a stream walk connection to the Covered Bridge Pocket Park; 2025: Planning, design, and rehabilitation of the
Gore Creek Promenade caused by excessive guest visitation. Project would include expansion of heated paver walkways, ground-
level wood picnic deck, artificial lawn area, landscape enhancements, and a stream walk connection to the Covered Bridge Pocket
Park (Deferred from 2023); 2024: Re-appropriate funds for ongoing project; design work for this project to take place in
2024 ($409K)
Lionshead Skate Park Capital Maintenance - - - - - - 50,000 - - 2025: Replacement of Lionshead skate park fencing ($50K) reimbursed by the Vail Reinvestment Authority
Slifer Fountain Feature Four Repair - - - 75,000 - 75,000 - - - - 2024: Repair plumbing leak in feature supply line in Slifer Plaza ($75k)
Buffehr Creek Park Safety Improvements - - - - - - - - - 400,000 2028: Replacement 20-yr old playground equipment with custom build deferred from 2025 to 2028
Ellefson Park Safety Improvements - - - - - - - - 350,000 - 2027: Replacement 15-yr old playground equipment with custom build (deferred from 2025 to 2027)
Total Parks 4,817,323 2,816,372 2,000,951 3,709,001 871,551 4,580,552 3,809,135 3,787,311 3,514,714 3,210,760
Rec Paths and Trails
Rec. Path Capital Maintenance 172,242 89,098 83,144 150,000 25,000 175,000 85,000 85,000 85,000 85,000 Annual Capital maintenance of the town's recreation path system ($85k); 2024: Recreation path improvements ($65k); 2024: Re-
appropriate funds towards shouldering improvements ($25K)
Recreation Path Safety Improvements - - - 75,000 - 75,000 - - - - 2024: Design of recreation path safety improvements ($75K)
Bike Safety 16,473 10,503 5,970 10,000 - 10,000 10,000 10,000 10,000 10,000 2023: $16.5K for ongoing bike signage project; $10K annual cost for bike safety programs
Bike Path Signage 48,016 1,935 46,081 - 46,081 46,081 - - - -
2023: 48K trail signage project. 2022-2023: Bike Path Signage: Enhancement of existing trail signage to improve etiquette, safety
and wayfinding; 2024: Re-appropriate funds towards replacement of bike wayfinding signage, striping, and etiquette
signage town-wide
Pedestrian Bridge Projects 333,151 163 332,988 550,000 332,988 882,988 - - - 400,000 2023: $333K rehab of the pedestrian overpass. 2024: $550K for pedestrian overpass; Re-appropriate $333.0K for pedestrian
overpass rehab
Gore Valley Trail Reconstruction - - - - 80,000 - 80,000 - 2025/2027: Placeholders for Gore Valley Trail Maintenance
East Vail Interchange Improvements 209,443 4,900 204,543 - 204,543 204,543 - - - -
2023: Re-appropriate $209K to continue East Vail interchange project, awaiting CDOT project completion to move forward; 2024:
Re-appropriate funds for development of a landscape improvement plan due to landscaping and drainage issues
($204.6K)
Dowd Junction repairs and improvements 1,300,126 482,463 817,663 - 817,663 817,663 - - - -
2023: $1.3M Re-stabilization of Dowd Junction retaining wall; Repairs to culverts, drainage, and preventative improvements;
project in cooperation with Eagle River Water and Sanitation; offset with reimbursement of $300K, reimbursement from ERWSD
(above); 2024: Re-appropriate funds for ongoing restabilitzation of Dowd Junction retaining wall ($817.7K)
Portalet Enclosures 38,000 29,870 8,130 45,000 8,130 53,130 - - - -
2023: Design and Construct screening/enclosures on trailhead port-a-lets; 2024: Continuation of 2023 project to design and
construct screening/enclosures on trailhead port-a-lets; Re-appropriate funds for installation of screens received in 2023
($8.1K)
18
90
Includes New Request
Changes since First Reading
Preliminary Variance Proposed
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Booth Lake Trailhead Parking Restroom 194,667 175,921 18,746 - 2,500 2,500 - - - - 2023: Re-appropriate $195K for ongoing Installation of permanent restroom at Booth Lake trailhead for hikers; to be completed in
spring '23; 2024: Re-appropriate funds for final landscaping costs ($2.5K)
Total Rec Paths and Trails 2,312,118 794,852 1,517,266 830,000 1,436,905 2,266,905 175,000 95,000 175,000 745,000
Recreational Facilities
Golden Peak Pickleball Sound Barriers 23,500 22,002 1,498 - 1,498 1,498 - - - - 2023: Install Acoustic blocking panels on north and west fence sections; 2024: Re-appropriate funds for purchase of remaining
panels ($1.5K)
Nature Center Operations 109,373 111,290 (1,918) 112,654 - 112,654 116,033 119,514 121,905 124,343 Nature Center operating costs(Contract with Walking Mountains)
Nature Center Capital Maintenance - - - 8,064 - 8,064 26,291 4,990 14,098 - 2024: path and walkway repairs ($8.1K); 2025: signage ($16.6K); regravel access road ($9.8K); 2026: benches and tables; 2027:
Slope roofing ($14.1K);
Nature Center Redevelopment 383,522 - 383,522 - 383,522 383,522 - - - -
2023: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center Construction is currently
unfunded; 2024: Re-appropriate $383.5K for further planning and design for a nature center remodel; Nature Center
Construction is currently unfunded
Total Recreational Facilities 516,395 133,292 383,102 120,718 385,020 505,738 142,324 124,504 136,003 124,343
Environmental
Environmental Sustainability 785,888 782,353 3,536 824,626 (13,500) 811,126 865,857 909,150 975,608 1,002,338
2023: $18.2K Transfer from GF for compensation study adjustments. Annual operating expenditures for Environmental department
(4.25 FTEs); includes $40K for Clean up day, professional dues to organizations such as CC4CA, Climate Action Collaborative,
etc.; $12k Sustainability intern, $10K Waste Education Intern paid for with bag fees; $20.9K transfer from GF for salary/benefits;
$10.9K of additional funds for Clean-up Day; Use $20.9K additional bag fee funds for hard to recycle events; 2024: Annual
operating expenditures for Environmental department (4.25 FTEs); includes $50K for Clean up day, professional dues to
organizations such as CC4CA, Climate Action Collaborative, etc.; $14k sustainability intern, $14K Waste Education intern; $14K
Water Quality Intern; 2024: Eliminate one intern position and use savings towards a transfer to General Fund to increase
budget and scope of Destination Stewardship Management Plan ($13.5K reduction)
Recycling and Waste Reduction Programs 301,000 167,288 133,712 95,500 104,900 200,400 100,275 105,289 110,553 116,081
2023: Re-appropriate $22.5K for ongoing Love Vail contract with Vermilion; reappropriate $30K for Ball Cup event program
delayed by supply chain issues; reappropriate $15K for curbside compost pilot program expansion; reappropriate $18K for
compost pilot for rebates for businesses; reappropriate $1K from Green Team for idling campaign; Actively Green($40K), Plastic
Bag Expansion funded with bag fees ($30K), C&D Pilot ($5K), C&D Residential Phase 3 ($15K); C&D Commercial Phase 2
($30K); Green Team ($2.5M), Love Vail website ($25K), Recycling hauls($25K), Farmers Market Zero Hero ($42K); Recycling
Education ($7.5K); Use $15K bag fee collections for waste intern, reusable bags and market compost program. Re-appropriate
$20.3K for pilot compost program; Actively Green($40K), Ball Cup Program ($30K), Bus Recycling Challenge ($13K), C&D Pilot
($5K), Green Team ($2.5M), Love Vail website ($20K), Recycling hauls($25K), Compost Program Phase 2 ($45K), Farmers Market
Zero Hero ($42K); Recycling Education ($17.5K); Use recycling center haul savings towards recycling center catwalk replacement
($7.5K); 2024: Continue Compost Residential Expansion ($15k); Love Vail Website ($8k); Recycling and Composting Hauls to
Eagle County ($25k); Recycling Compliance and Education ($7.5k); Actively Green ($40k); Re-appropriate funds towards
business compost program funds ($24.0K), residential compost program funds ($24.0K), and ball cup program funds
($12.1K); $6.0K in additional funding for ball cup order of 12oz cups; Continuation of Zero Hero Waste program ($38.8K) -
Funded through bag fees
Recycling Center Catwalk Replacement 16,500 - 16,500 - 16,500 16,500 - - - - 2023: Catwalk replacement at recycling center ($16.5K) - Funded by $9K of bag fees and $7.5K of recycling center haul savings;
2024: Re-appropriate catwalk replacement at recycling center ($16.5K) - Funded with $9K of bag fees
Ecosystem Health 581,000 169,033 411,967 234,017 375,000 609,017 235,218 246,979 259,328 272,294
2023: Re-appropriate $175k for Down Junction safe passage project, $150k for Biodiversity Study; $43.5K for bear education
program partnership with CPW; 2023:$15K for Vail to host CO Communities for Climate Action retreat; Strategic Plan Completion
($10K), SD Contract ($25K), Trees for Vail ($7.5K), USFS Front Ranger Program ($55K); Wildlife Habitat Improvements ($100K);
2024: CC4CA Retreat Host Community ($18k); Open Lands Plan Implementation ($32k); Strategic Plan Rollout / Completion
($10k); Sustainable Destination Recertification & Fees ($20k); Sustainable Destination Reporting, Travel, Program ($25k); USFS
Front Ranger Program ($29k); Wildlife Habitat Improvements, Wildlife Forum ($100k); Re-appropriate funds towards Dowd
Junction Safe Passage Study partnership with CDOT ($175.0K), wildlife habitat improvements ($100.0K), biodiversity
study ($50.0K), and ongoing Protect Wildlife bear campaign ($36.8K); additional funds for ongoing Protect Wildlife bear
campaign ($13.2K)
Energy & Transportation 106,500 105,730 770 122,500 15,000 137,500 102,375 107,494 112,868 118,512
2023: $10K Requested for Snowmelt feasibility study to use recaptured energy. Request to expand scope for solar study $10k.
2024-2028: Energy Smarts ($40K); Sole Power ($5K); Sole Power App ($50K); Greenhouse Gas Inventory ($25K); Energy-related
education and outreach ($2.5K); 2024: Car share feasibility study ($15.0K)
E-Bike Programs 305,185 288,532 16,653 243,000 - 243,000 255,150 267,908 281,303 295,368 2023: $4.2k to replace stolen Ebike for essentials bikes. Ebike grant funds allocated to Eagle County organizations for shift bike
program $28K;: E-Bike Share$225K; E-Bike Ownership program ($18K); $15K for E-Bike Rebate program
E-Bike Share Infrastructure 54,000 39,289 14,711 - 14,711 14,711 - - - - E-Bike Share Infrastructure- Gravel pads and bike racks; 2024: Re-appropriate funds for additional gravel pads and bike racks
($14.7K)
Streamtract Education/Mitigation 56,452 35,691 20,761 30,000 - 30,000 30,000 30,000 30,000 30,000
2023: Re-appropriate $5.9K for continuation of "ten feet for the creek" campaign, $500 reimbursement for sustainable landscape;
2024 - 2028: Annual streamtract education programming such as "Lunch with Locals" landscape workshops ($50k), City Nature
Challenge and storm drain art
Water Quality Infrastructure 1,721,064 604,993 1,116,071 - 195,007 195,007 - - - - 2023: Re-appropriate $1.9M for water quality infrastructure; 2024: Re-appropriate funds for ongoing water quality
infrastructure project ($195.0K)
Water Quality Maintenance 150,000 90,139 59,861 285,000 - 285,000 216,300 222,789 229,473 236,357 2024-2028: Annual cleaning and draining of frog gutter bins ($150k) and water quality vaults ($60k); 2024: Placeholder for updated
water quality study ($75K)
19
91
Includes New Request
Changes since First Reading
Preliminary Variance Proposed
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Streambank Mitigation 147,983 40,807 107,176 - 35,000 35,000 - - - - 2024: Re-appropriate funds for streambank planting project ($35K)
Middle Creek Restoration Fund - - - 75,000 - 75,000 - - - - 2024: The Evergreen redevelopment project is required to provide a restoration plan for Middle Creek. The property is owned by
the Town of Vail. The Town will fund the restoration plan and be reimbursed by the developer (reimbursement included above)
Private Streambank Mitigation Program 118,208 52,579 65,629 80,000 - 80,000 50,000 50,000 50,000 50,000 2023: Re-appropriate to continue private streambank mitigation program $118K; 2024 - 2028: Private Streambank Mitigation
Program
Booth Heights Open Space 17,691,985 48,000 17,643,985 - 18,778,754 18,778,754 - - - -
2023: Re-appropriate offer to Vail Resorts for the purchase of the Booth Heights Parcel ($12M); $5.5M increase in acquisition cost
of Booth Heights transferred from GF; $24K for fundraising contract; Increase in acquisition cost ($124K) and Open Space
Fundraising Cost ($24K); 2024: Re-appropriate acquisition of Booth Heights parcel for open space ($17.6M); Increase
acquisition cost for additional legal fees ($1.1M)
Gore Creek Interpretive Signage 310,150 119,985 190,165 - 222,165 222,165 - - - -
2023: $310K watershed map and installation at the Gore Creek Promenade;2024: Re-appropriate funds towards ongoing
project ($190.5K); New request of $32K for Gore Creek signage using savings from the 2023 streambank restoration
project for increased costs
Energy Efficiency Performance Contract - - - 150,000 - 150,000 - - - - 2024: Placeholder for an energy audit to facilitate an Energy Efficiency Performance Contract.
Total Environmental 22,345,915 2,544,418 19,801,497 2,139,643 19,743,537 21,883,180 1,855,175 2,089,608 2,049,133 2,120,950
Art
Public Art - Operating 181,020 179,859 1,160 188,525 - 188,525 197,951 207,849 218,241 229,153 2023: includes $7.5K for Artist in Residency consultant from donations; 2024 - 2028: Art in Public Places programming and
operations
Public Art - General program / art 435,167 12,000 423,167 60,000 83,167 143,167 60,000 60,000 60,000 60,000
2023: $435K to purchase sculptures, artwork, art programs and events; the remainder is re-appropriated each year to accumulate
enough funds; 2024: Re-appropriate funds to purchase sculptures, artwork, art programs and events ($423.2K); Utilize
funds for Art Space Studio construction ($360K); 2024-2028: Annual funds purchase sculptures, artwork, art programs and
events; remainder is re-appropriated each year to accumulate enough funds. ($60k)
Public Art - Winterfest 89,885 40,502 49,383 30,000 49,383 79,383 30,000 30,000 30,000 30,000 2023: Re-appropriate $60K for annual Winterfest program; 2024: Re-appropriate donated funds towards 2024 Winterfest
program; 2024-2028: $30K Winterfest budget.
Seibert Memorial Statue- Maintenance 12,192 500 11,692 - 11,692 11,692 - - - - 2023: Reappropriate $12.7K for Pete Seibert Memorial statue maintenance; 2024: Re-appropriate donated funds towards
upkeep of sculpture ($11.7K)
Art Space 863,048 102,673 760,375 - 1,420,375 1,420,375 - - - -
2023: Re-appropriate $863k for design phase for Ford Park art space- see corresponding donation from East West above.
Rebuilding of designated Art Space Studio in Ford Park using $250K of existing AIPP funds; 2024: Re-appropriate funds
towards construction of Art Space Studio in Ford Park ($760.4K); $660K cost increase funded by $360K of General
Program Art Funds and $300K of 2023 RETT savings
Artist In Residency - Operating - - - 30,000 - 30,000 62,500 62,500 62,500 62,500 2024 - 2028: Operating costs for artist in residency program utilizing the new Art Space
Artist In Residency - Capital Art Acquisitions - - - 20,000 - 20,000 37,500 37,500 37,500 37,500 2024 - 2028: Capital art acquisition costs associated with artist in residency program.
Total Art 1,581,312 335,534 1,245,778 328,525 1,564,617 1,893,142 387,951 397,849 408,241 419,153
Community
Council Contribution: Betty Ford Alpine Garden Support 76,888 76,888 - 79,195 - 79,195 76,142 76,142 76,142 77,665 Annual operating support of the Betty Ford Alpine Gardens; annual increase to follow town's general operating annual increase
Council Contribution: Eagle River Watershed Support 42,000 42,000 - 42,000 - 42,000 42,840 42,840 42,840 43,697 Annual support of the Eagle River Watershed Council programs
Council Contribution: Trail Alliance 17,500 17,500 - 17,500 - 17,500 - - - - 2023: Adopt A Trail Council Contribution for trails in or bordering the Town; 2024: Adopt A Trail Council Contribution for trails in or
bordering the Town
Total Contributions 136,388 136,388 - 138,695 - 138,695 118,982 118,982 118,982 121,362
VRD-Managed Facilities & Maintenance
Recreation Enhancement Account 354,924 - 354,924 175,151 364,170 539,321 176,903 178,672 180,458 182,263 Annual rent paid by Vail Recreation District; to be re-invested in asset maintenance; 2024: Re-appropriate funds to be re-
invested in maintenance ($354.9K); Additional $9.3K for lease payment collected over budget
Recreation Facility Maintenance 44,000 - 44,000 22,000 - 22,000 22,000 22,000 22,000 22,000
facility maintenance
Synthetic Turf Replacement 472,000 - 472,000 - 472,000 472,000 - - - - 2023: Scheduled replacement of synthetic turf based on 7 year life expectancy; 2024: Re-appropriate funds towards synthetic
turf replacement ($472K)
Golf Clubhouse 69,890 71,114 (1,224) 13,708 (1,224) 12,484 131,323 64,060 - 58,319
2023: Re-appropriate $39K for completion of Golf Clubhouse projects. 2023: Concrete walkways ($12.4K), Drain pains/curb
gutters ($18.9K); 2023: Concrete walkways ($12.4K), Drain pains/curb gutters ($18.9K); 2024: Heat tape replacement ($13.7K);
2025: circulation pumps ($98.0K), clubhouse parking lot mill & overlay ($23.9K), clubhouse signage ($9.4K); 2026: Stucco/stone
($37.3K), wood trim ($26.8K); 2028: Clubhouse exterior door replacement ($32.2K), Clubhouse parking lot mill & overlay ($26.2K)
Athletic Field Restroom/Storage Building 1,000,000 - 1,000,000 - 1,000,000 1,000,000 - - - -
2023: Re-appropriate $1M for the replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Project was delayed to address additional needs outlined in the Ford Park Master Plan; 2024: Re-appropriate $1.0M for the
replacement of existing restroom/concession with new 2000 sq. ft. restroom/storage building.
Golf Course - Other 425,105 15,056 410,049 22,020 410,049 432,069 3,954 237,660 169,325 33,359
2023: Re-appropriate $188K for completion of golf course projects. 2023: $216K for golf course greens project; VRD shared cost
for 1st hole Timber Path planking ($38.0K), asphalt repairs ($3.3K); 2024: Maintenance building Gas Fired Heater ($6.5k);
Maintenance building overhead radiant heating ($12.9k); Maintenance building wood privacy fencing ($2.7k); 2024: Re-
appropriate $410K for completion of golf course projects; 2025: Maintenance building asphalt driving and parking area; 2026:
Maintenance building streambank restoration ($234.1K) exterior doors ($3.5K); 2027: Split costs: 1st hole path planking ($77.6K);
1st hole bridge planking and stone veneer ($53.4K); 2nd hole bridge planking ($14.2K), 11th hole ped bridges ($18.9K); 2028:
Maintenance building stucco ($25.2K), Maintenance building asphalt ($4.7K), Maintenance building wood privacy fencing ($3.4K)
20
92
Includes New Request
Changes since First Reading
Preliminary Variance Proposed
2023 2023 Favorable 1st 2024
Amended Actuals (Unfavorable)2024 Supplemental Amended 2025 2026 2027 2028
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
REAL ESTATE TRANSFER TAX FUND
Drainage Improvements & Fence near Golf Maintenance
Building - - - 295,410 - 295,410 - - - - 2024: Drainage and grading improvements and fence repair near golf maintenance building ($295K)
Dobson Ice Arena 645,734 19,339 626,395 17,336 626,395 643,731 118,815 - - -
2023: Rockwall Repairs ($12.5K), Grading and Drainage ($7.8K), brick pavers ($14K), and central Air Handlers ($10.4K); 2021: Re-
appropriate $110.7K for paver and roof repairs; Changing Rooms ($78.8), windows replacement ($74.3), heat pumps ($6.3K),
rebuild of electrical system ($144.2K), boiler room upgrades ($55K), steel gate ($14.3K), exterior lighting ($22.9), exterior wood trim
($9.3K); Repairs to exterior doors ($80.0K); 2024: Wood trim repairs ($11.3), chemical feed system repairs ($6.0K); 2025: Boiler
and circulation system ($77.2K), Water filtration issues ($27.6K); Exhaust Stacks ($3.7K); 2024: Re-appropriate funds towards
repairs not completed in 2023 ($626.4K)
Ford Park / Tennis Center Improvements 172,124 34,531 137,593 13,261 137,593 150,854 54,166 1,462,552 - -
2023: Reappropriate Wood Siding ($3.9K); Concession/Restroom siding ($12.9K); Drainage-previously budgeted in 2023
($13.3K); Exterior Doors- previously budgeted in 2023 ($4.6K); Repair exterior doors ($9.6K); replace furnace, hot water tank,
baseboards ($47.8K), replace windows ($24K); Pickleball Feasibility Study ($10K); reappropriate deferred maintenance ($46K);
2024: Furnace, hot water tank, baseboards replacement ($13.3K); Re-appropriate funds towards incomplete projects
($137.6K) 2025: Wood siding and windows ($54.2K); 2026 includes a rebuild of tennis courts, retaining walls, and court fencing
Athletic Fields 239,226 132,041 107,185 9,362 107,185 116,547 99,319 - 26,704 -
2023: Re-appropriate $239K for Grading and drainage repairs, paint wood trim, paint wood structure; 2024: Asphalt parking lot
repairs ($9.3K); Re-appropriate grading and drainage repairs ($108.2K); 2025: Asphalt parking lot ($99.3K); 2027: Asphalt
parking lot repairs ($11.1K), wood structure paint ($9.3K), wood trim, post, & beam repair ($6.2k)
Gymnastics Center 291,345 71,946 219,399 - 219,399 219,399 59,041 - - -
2023: Re-appropriate $219.4K for completion of the restroom remodel and cooling system. 2023 $20k additional costs for cooling
system; 2024: Re-appropriate ongoing repairs from 2023 ($354.9K); 2025: Furnace ($27.6K), Elevator ($27.6K); concrete stairs
and walkways (3.0K);
Total VRD-Managed Facilities & Maintenance 3,714,348 344,027 3,370,321 568,248 3,335,567 3,903,815 665,520 1,964,944 398,487 295,941
Total Expenditures 37,160,475 8,407,331 28,753,144 9,057,745 27,422,886 36,480,631 8,344,273 9,729,393 7,992,739 8,318,040
Other Financing Sources (Uses)
Transfer from/(to) General Fund for Booth Heights 5,643,985 - 5,643,985 (282,199) 5,643,985 5,361,786 (282,199) (282,199) (282,199) (282,199) Payback of funds for Booth Heights acquisition costs over 20 years, 2024-2043 - $5.64M; 2024: Re-appropriate transfer of a
loan from the General Fund for the acquisition of the Booth Heights Parcel ($5.6M)
Transfer from/(to) General Fund for Salary Adjustments 197,660 197,660 - - - - - - - -
Transfer from/(to) General Fund - Other - - - - (13,500) (13,500) - - - - 2024: Transfer to General Fund for increase in budget and scope of Destination Stewardship Management Plan
Revenue Over (Under) Expenditures (21,518,582) 1,908,572 (1,691,126) (21,248,641) (22,939,767) (1,148,581) (2,548,712) (685,112) (867,404)
Beginning Fund Balance 29,923,875 29,923,875 31,832,446 31,832,446 8,892,679 7,744,099 5,195,387 4,510,275
Ending Fund Balance 8,405,293$ 31,832,446$ 30,141,320$ 8,892,679$ 7,744,099$ 5,195,387$ 4,510,275$ 3,642,871$
21
93
TOWN OF VAIL PROPOSED AMENDED 2024 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HOUSING FUND
Preliminary Proposed
2023 2023 Variance 2024 1st 2024
Amended Actuals Fav/(Unfav)Budget Supplemental Amended
Revenue
Housing Sales Tax 4,858,410$ 5,074,175$ 215,765$ 4,950,000$ 4,950,000$
Housing Fee in Lieu Annual Collections 17,104 17,104 -
Transfer in from Capital Projects Fund 2,500,000 2,500,000 - 2,500,000 2,500,000
Transfer in from General Fund 1,200,000 1,200,000 -
Workforce Housing Sales 1,054,000 385,169 (668,831) 475,000 475,000 Reappropriate Pitkin Creek unit sale at lower
price (sold in March 2024)
Housing Late Fees 4,000 4,000
Project Reimbursements 1,000,000 1,000,000 -
Earnings on Investments 291,801 291,801
Total Revenue 10,629,514 10,472,248 (157,265) 7,450,000 475,000 7,925,000
Expenditures
Housing Programs
InDeed Program 1,212,089 532,000 680,089 2,500,000 680,089 3,180,089 Reappropriate $680.1K for Vail InDEED
Buy Down Housing 89,787 89,787 106,891 106,891 Reappropriate $89.8K buydown funds; add
$17.1K for 2023 fee in lieu collections
Future Purchases 1,500,000 1,500,000 1,500,000 1,500,000 Re-appropriate $1.5M placeholder for housing
purchases.
Pitkin Creek 14A unit 775,000 776,989 (1,989) 4,000 4,000 $4K for utility bills while owned before unit
sale
Construction Housing Projects
Timber Ridge Redevelopment 195,000 114,080 80,920 80,920 80,920
Re-appropriate $80.9K for planning
expenditures and misc. TR redevelopment
expenditures
W. Middle Creek Development 4,400,000 507,954 3,892,046 3,892,046 3,892,046 Re-appropriate Predevelopment costs for
Middle Creek
W. Middle Creek Development Legal Fees Contingency 50,000 50,000
Allocate $50K placeholder for Middle Creek
development legal fees
Residences at Main Vail Opportunity Fee 2,000,000 2,000,000 -
Land Purchases for future Housing
CDOT Parcel Acquisition Placeholder 7,635,000 7,635,000 5,920,000 5,920,000 Re-appropriate $5.9M for acquisition of
CDOT parcels
Eagle-Vail Parcel Placeholder 50,000 50,000 50,000 50,000
Total Expenditures 17,856,876 3,931,023 13,925,853 2,500,000 12,283,946 14,783,946
Operating Income (7,227,362) 6,541,226 13,768,588 4,950,000 (11,808,946) (6,858,946)
Other Finance Sources (Uses
Transfer to Timber Ridge- Site and Podium (850,000) (850,000) - (9,000,000) (93,105) (9,093,105)
Transfer $43,105 to TR for project mgmt.;
Transfer $50K placeholder for TR legal fees
Transfer to Timber Ridge- CDOT Land Acquisition - (1,715,000) (1,715,000) Transfer to TR for CDOT parcel purchase
Transfer to Residences at Main Vail (150,000) 150,000
Total Other Finance Sources (Uses)(1,000,000) (850,000) 150,000 (9,000,000) (1,808,105) (10,808,105)
Surplus (Deficit) Net of Transfers and One-Time Items (8,227,362) 5,691,226 13,918,588 (4,050,000) (13,617,051) (17,667,051)
Beginning Fund Balance 13,099,153 13,099,153 4,521,791 18,790,379
Ending Fund Balance 4,871,791$ 18,790,379$ 471,791$ 1,123,327$
22
94
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
VAIL MARKETING & SPECIAL EVENTS FUND
Preliminary Proposed
2023 2023 Variance 2024 1st 2024
Amended Actuals Fav/(Unfav)Budget Supplemental Amended
Revenue
Business Licenses 345,000$ 354,366$ 9,366$ 345,000$ 345,000$
Transfer in from General Fund 1,535,000 850,000 (685,000) 2,600,000 2,600,000
VLMD Contribution 1,200,000 1,200,000 -
Event Reimbursements/Shared Costs 100,000 100,000 -
Earnings on Investments 250 14,518 14,268 250 250
Total Revenue 3,180,250 2,518,884 (661,366) 2,945,250 - 2,945,250
Expenditures
Commission on Special Events (CSE) :4
CSE Surveys 54,000 5,620 (48,380) 54,000 54,000
Education & Enrichment 154,530 168,000 13,470 154,530 154,530
Visitor Draw 684,648 604,500 (80,148) 684,648 684,648
Recreation 75,000 103,000 28,000 75,000 75,000
Signature Events 1,035,252 757,500 (277,752) 1,095,252 1,095,252
Town Produced Events:862,727 504,383 (358,344) 801,000 (6,007) 794,993
NYE/4th of July Display 49,000 49,000 58,000 58,000
Ambient Event Funding:
Music in the Villages 142,508 131,816 (10,692) 237,978 237,978
Cultural Heritage:
National Brotherhood of Skiers 125,000 125,000 -
Other Council Funded Events:
Mikaela 87 35,000 9,514 (25,486)
Collection Fee - General Fund 17,250 17,718 468 17,250 17,250
Total Expenditures 3,185,915 2,476,051 (709,864) 3,177,658 (6,007) 3,171,651
Other Financing Sources (Uses)
Transfer to Capital Projects Fund (100,295) (99,338) 957 - (6,007) (6,007)
Revenue Over (Under) Expenditures (105,960) (56,505) 49,455 (232,408) - (232,408)
Beginning Fund Balance 416,324 416,324 359,819 359,819
Ending Fund Balance 310,364$ 359,819$ 127,411$ 127,411$
23
95
Preliminary Proposed
2023 2023 Variance 2024 1st 2024
Amended Actual Fav/(Unfav)Budget Supplemental Amended
Revenue
Town of Vail Interagency Charge 4,257,935$ 4,099,390$ (158,545)$ 4,632,943$ 6,875$ 4,639,818$
Insurance Reimbursements & Other 105,081 89,754 (15,327) 25,000 25,000
Intergovernmental Revenues - 24,718 24,718 -
Earnings on Investments 39,810 99,850 60,040 1,500 1,500
Equipment Sales and Trade-ins 294,238 223,990 (70,248) 196,227 196,227
Total Revenue 4,697,064 4,537,701 (159,363) 4,855,670 6,875 4,862,545
Expenditures
Salaries & Benefits 1,403,973 1,247,434 156,539 1,440,075 1,440,075
Operating, Maintenance & Contracts 2,140,913 1,856,431 284,482 2,169,796 2,169,796
Capital Outlay 2,722,245 1,214,980 1,507,265 1,501,976 1,227,546 2,729,522
Total Expenditures 6,267,131 4,318,845 1,948,286 5,111,847 1,227,546 6,339,393
Revenue Over (Under) Expenditures (1,570,067) 218,856 (2,107,649) (256,177) (1,220,671) (1,476,848)
Transfer In from General Fund 59,652 59,652 - - - -
Beginning Fund Balance 1,919,624 1,919,624 769,030 2,198,132
Ending Fund Balance 409,209$ 2,198,132$ 512,853$ 721,284$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
HEAVY EQUIPMENT FUND
24
96
Preliminary
2023 2023 Variance 2024
Amended Actual Fav/(Unfav)Budget
Revenue
Town of Vail Interagency Charge - Premiums 4,748,921$ 5,356,265$ 607,344$ 4,398,910$
Employee Contributions 963,081 950,154 (12,927) 911,864
Insurer Proceeds 30,000 3,432 (26,568) 530,000
Earnings on Investments 15,000 266,206 251,206 75,000
Total Revenue 5,757,002 6,576,057 819,055 5,915,774
Expenditures
Health Insurance Premiums 1,690,000 1,560,589 129,411 901,760
Claims Paid 4,597,739 4,240,141 357,598 5,093,407
Wellness Bonus 78,000 78,000 - 109,000
Professional Fees 118,820 59,355 59,465 110,000
Total Expenditures 6,484,559 5,938,085 546,474 6,214,167
Revenue Over (Under) Expenditures (727,557) 637,972 272,582 (298,393)
Beginning Fund Balance 5,103,362 5,103,362 5,741,334
Ending Fund Balance 4,375,805$ 5,741,334$ 5,442,941$
HEALTH INSURANCE FUND
TOWN OF VAIL 2024 BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
25
97
Preliminary
2023 2023 Variance 2024
Amended Actual Fav/(Unfav)Budget
Revenue
E911 Board Revenue 1,067,535$ 1,067,535$ -$ 1,167,993$
Interagency Charges 1,444,427 1,442,641 (1,786) 1,598,162
Other County Revenues 103,000 103,000 -
Town of Vail Interagency Charge 669,317 669,317 - 691,448
Earnings on Investments and Other 50,658 127,843 77,185 5,000
Total Revenue 3,334,937 3,410,336 75,399 3,462,603
Expenditures
Salaries & Benefits 2,836,672 2,575,960 260,712 2,867,907
Operating, Maintenance & Contracts 593,611 564,967 - 613,342
Capital Outlay 192,528 85,145 107,383
Total Expenditures 3,622,811 3,226,071 368,095 3,481,249
Revenue Over (Under) Expenditures (287,874) 184,265 (292,696) (18,646)
Transfer In from General Fund 154,037 154,037 -
Beginning Fund Balance 2,017,328 2,017,328 2,355,630
Ending Fund Balance 1,883,491$ 2,355,630$ 2,336,984$
TOWN OF VAIL 2024 BUDGET
SUMMARY OF REVENUE, EXPENDITURES, AND CHANGES IN FUND BALANCE
DISPATCH SERVICES FUND
26
98
Proposed
2023 2024
Amended 2023 Variance 2024 1st Amended
Budget Actuals Fav/(Unfav)Budget Supplemental Budget
Revenue
Rental Income 428,931$ 463,945$ 35,014$ 1,721,300$ 1,721,300$
Other Income 29,000 75,769 46,769 124,230 124,230
American Rescue Plan Funds 1,365,835 1,365,835 - -
Project Reimbursements 3,312 3,312 - -
Investment Earnings 155,967 197,916 41,949 500 500
Total Revenue 613,898 2,106,777 1,492,879 1,846,030 - 1,846,030
Expenses
Operating, Maintenance & Contracts 325,494 294,820 30,674 567,994 567,994
Capital Outlay- Triumph - 51,639 51,639
Capital Outlay- RMV Constrcution 14,957,038 14,895,019 62,019 62,019 62,019
Total Expenditures 15,282,532 15,189,839 92,693 619,633 62,019 681,652
Revenue Over Expenses (14,668,634) (13,083,062) 1,400,186 1,226,397 (62,019) 1,164,378
Other Financing Sources (Uses)
Fiscal Agent fees (3,000) (3,500) (500) (3,000) (3,000)
Principal Repayment (415,000) (415,000) - (435,000) (435,000)
Interest Expense (800,388) (799,004) 1,384 (783,788) (783,788)
Transfer from Capital Projects Fund 6,250,444 4,884,047 (1,366,397) -
Total Other Financing Sources (Uses)5,032,056 3,666,543 (1,365,513) (1,221,788) - (1,221,788)
Change in Net Position (9,636,578) (9,416,519) 220,059 4,609 (62,019) (57,410)
Net Position- Beginning 9,709,514 9,709,514 72,936 292,995
Net Position- Ending 72,936$ 292,995$ 77,545$ 235,585$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
RESIDENCES AT MAIN VAIL
27
99
Proposed
2023 2023 Variance 2024 1st 2024
Amended Actuals Fav/(Unfav)Budget Supplemental Amended
Revenue
Rental Income 1,814,753$ 1,682,746$ (132,007)$ 466,438$ 466,438$
Other Income 14,724 42,346 27,622 3,681 3,681
Total Revenue 1,829,477 1,725,092 (104,385) 470,119 - 470,119
Expenditures
Operating, Maintenance & Contracts 673,217 696,887 (23,670) 171,872 125,624 297,496
Capital Outlay 12,012 (12,012)
Contigency 50,000 50,000 50,000 50,000
Total Expenditures 723,217 708,899 14,318 171,872 175,624 347,496
Operating Income 1,106,260 1,016,193 (90,067) 298,247 (175,624) 122,623
Non-operating Revenues (Expenses)
Interest on Investments 180 80,694 80,514 12,500 12,500
Loan Principal Repayment to Capital Projects Fund (392,607) (395,574) (2,967) (401,508) (401,508)
Interest Payment to Capital Projects Fund (70,392) (64,953) 5,439 (61,447) (61,447)
Total Non-operating Revenues (Expenses)(462,819) (379,833) 82,986 (450,455) - (450,455)
Site/Podium/Land
Transfer from Housing Fund- CDOT Land Acquisition 1,715,000 1,715,000
CDOT Land Acquisition (1,715,000) (1,715,000)
Site and Podium- Timber Ridge Redevelopment (850,000) (836,242) 13,758 (32,749,840) (2,529,363) (35,279,203)
Redevelopment Legal Fee Contingency (50,000) (50,000)
Transfer from Housing Fund- Site and Podium 850,000 850,000 - 9,000,000 93,105 9,093,105
Transfer from General Fund- Site and Podium 23,749,840 2,472,500 26,222,340
Total Site and Podium - 13,758 13,758 - (13,758) (13,758)
Building A- Debt Serivce
Loan from GF for Subsidy 4,300,000 4,300,000
Building D - Purchase Price (5,847,933) (5,847,933)
Total Building A- Debt Service - - (1,547,933) - (1,547,933)
Revenue Over (Under) Expenditures 643,441 650,118 6,677 (1,700,141) (189,382) (1,889,523)
Beginning Fund Balance 2,078,748 2,078,748 2,898,789 2,728,866
Ending Fund Balance 2,722,189$ 2,728,866$ 1,198,648$ 839,343$
TOWN OF VAIL 2024 PROPOSED AMENDED BUDGET
SUMMARY OF REVENUE, EXPENDITURES AND CHANGES IN FUND BALANCE
TIMBER RIDGE FUND
28
100
Ordinance No. 3, Series of 2024
ORDINANCE NO. 3
SERIES OF 2024
AN ORDINANCE MAKING BUDGET ADJUSTMENTS TO THE TOWN OF VAIL GENERAL
FUND, CAPITAL PROJECTS FUND, REAL ESTATE TRANSFER TAX FUND, HOUSING
FUND, HEAVY EQUIPMENT FUND, TIMBER RIDGE FUND, AND RESIDENCES AT MAIN
VAIL FUND OF THE 2024 BUDGET FOR THE TOWN OF VAIL, COLORADO; AND
AUTHORIZING THE SAID ADJUSTMENTS AS SET FORTH HEREIN; AND SETTING FORTH
DETAILS IN REGARD THERETO.
WHEREAS, contingencies have arisen during the fiscal year 2024 which could not have
been reasonably foreseen or anticipated by the Town Council at the time it enacted Ordinance No.
24, Series of 2023, adopting the 2024 Budget and Financial Plan for the Town of Vail, Colorado;
and,
WHEREAS, the Town Manager has certified to the Town Council that sufficient funds are
available to discharge the appropriations referred to herein, not otherwise reflected in the Budget, in
accordance with Section 9.10(a) of the Charter of the Town of Vail; and,
WHEREAS, in order to accomplish the foregoing, the Town Council finds that it should make
certain budget adjustments as set forth herein.
NOW, THEREFORE, BE IT ORDAINED, BY THE TOWN COUNCIL OF THE TOWN OF
VAIL, COLORADO that:
1. Pursuant to Section 9.10(a) of the Charter of the Town of Vail, Colorado, the Town
Council hereby makes the following budget adjustments for the 2024 Budget and Financial Plan for
the Town of Vail, Colorado, and authorizes the following budget adjustments:
General Fund $ 8,866,068
Capital Projects Fund 30,059,716
Real Estate Transfer Tax Fund 27,436,386
Housing Fund 14,092,051
Heavy Equipment Fund 1,227,546
Residences at Main Vail Fund 62,019
Timber Ridge Fund 4,469,987
Interfund Transfers (9,999,335)
Total $ 76,214,438
2. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any
reason held to be invalid, such decision shall not affect the validity of the remaining portions of this
ordinance; and the Town Council hereby declares it would have passed this ordinance, and each
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Ordinance No. 3, Series of 2024
part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or
more parts, sections, subsections, sentences, clauses or phrases be declared invalid.
3. The Town Council hereby finds, determines, and declares that this ordinance is
necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants
thereof.
4. The repeal or the repeal and reenactment of any provision of the Municipal Code of
the Town of Vail as provided in this ordinance shall not affect any right which has accrued, any duty
imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced,
nor any other action or proceedings as commenced under or by virtue of the provision repealed or
repealed and reenacted. The repeal of any provision hereby shall not revive any provision or any
ordinance previously repealed or superseded unless expressly stated herein.
5. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent
herewith are repealed to the extent only of such inconsistency. This repealer shall not be construed
to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed.
INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON
FIRST READING this 19th day of March 2024, and a public hearing shall be held on this Ordinance
on the 2nd day of April, 2024, at the regular meeting of the Town Council of the Town of Vail,
Colorado, in the Municipal Building of the town.
_______________________________
Travis Coggin, Mayor
ATTEST:
___________________________
Stephanie Bibbens, Town Clerk
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Ordinance No. 3, Series of 2024
READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED IN FULL this 2nd
day of April 2024.
_____________________________
Travis Coggin, Mayor
ATTEST:
________________________________
Stephanie Bibbens, Town Clerk
103