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Home My WebLink About2024-03-05 TC Meeting MinutesVail Town Council Meeting Minutes Tuesday, March 5, 2024 11:30 A.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 11:30 A.M. by Mayor Coggin. Full video of the Town Council meeting can be accessed at https://www.hiahfivemedia.ora/town- vail. Members present: Travis Coggin, Mayor Barry Davis, Mayor Pro Tem Pete Seibert Jonathan Staufer Dave Chapin Reid Phillips Samantha Biszantz Staff members present: Russell Forrest, Town Manager Kathleen Halloran, Deputy Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Town Clerk 1. Call to Order 2. Presentation/Discussion 2.1 Dobson Ice Arena Remodel Project and Contractor Procurement Update Dobson Ice Arena Remodel Project discussion began at time stamp on the 0:00:22 on the High Five video. Presenter(s): Greg Hall, Public Works Director Listen to presentation and provide feedback. Background: The purpose of this item is to provide Council with an update of the RFP/General Contract procurement process, provide an update on the results of the initial budgets that contractors provided to staff, review the program options that the team is currently investigating, including the primary path that fits within the current budget, and to update the next steps of the project. Public comment was called. Bob Armour, chair of the Vail Recreation District board, asked that the council ensure locker rooms were included in whatever program is pursued. Town Council Meeting Minutes of March 5, 2024. Page 1 Mery Lapin, a Vail resident, expressed his concerns with the amount of money the town would spend on temporary facilities while the redevelopment or renovations for Dobson were underway and mentioned potential down -valley opportunities for a new permanent facility. Alison Wadey, executive director of the Vail Chamber and Business Association, asked that upcoming improvements at Dobson include a better way for the transition between ice and event flooring as well as the urgent need for better locker room facilities. Laurie Mullen, chair of the Friends of Dobson group, asked council to make sure the decisions regarding Dobson would allow for all uses and users of the facility included both locals and guests. 2.2 Art In Public Places Residency Project Update Art In Public Places Residency Project update began at time stamp on the 1:20:04 on the High Five video. Presenter(s): Molly Eppard, AIPP Coordinator Listen to presentation and provide direction on next steps. Background: The purpose of this item is to provide Council with an update of the Artist in Residency Project progress, update on the results of the construction cost estimates received and impact to budget estimate and to update next steps regarding the project. 2.3 Go Vail 2045: Mobility and Transportation Master Plan- Draft MP & Schedule Go Vail 2045 discussion began at time stamp 1:47:37 on the High Five video. Presenter(s): Tom Kassmel Listen to presentation and provide feedback. Background: The Go Vail 2045 team has been reviewing existing conditions, analyzing data, developing mobility concepts, taking public feedback, and drafting the master plan document. The draft Master Plan will be available on www.engagevail.com for review and comment, along with an online storyboard, that focuses on the highlights of the plan. The Master Plan is anticipated to be adopted by Council in May. Staff Recommendation: Review master plan adoption schedule and provide any comments or feedback. 2.4 Updated Housing Policy Statement Recommendations Housing Policy Statement Recommendations discussion began at time stamp 1:54:11 on the High Five video. Presenter(s): George Ruther, Housing Director Town Council Meeting Minutes of March 5, 2024. Page 2 Listen to presentation and provide feedback. Background: The purpose of this discussion is to inform Town Council of the recommendation of the Vail Local Housing Authority on proposed updates to the adopted housing policy statements. 3. Citizen Participation Citizen Participation began at time stamp 2:17:33 on the High Five video. Mery Lapin, a Vail resident, clarified why the town was not getting the benefit of interest on money in its TIFF fund, expressed concerns with the town being involved in housing that subsidized Vail Resorts or other large employers, with the exception of teachers and wanted to make sure housing deed restrictions wouldn't go away without a public vote. 4. Consent Agenda Consent Agenda began at time stamp 2:26:35 on the High Five video. 4.1 February 6, 2024 TC Meeting Minutes 4.2 February 20, 2024 TC Meeting Minutes 4.3 Resolution No. 09, Series of 2024, A Resolution Approving a State of Colorado Subawards Agreement between the Town of Vail and the Colorado Department of Transportation to Receive Funding for the Purchase One Charging Infrastructure and Workforce Training. Approve, approve with amendments, or deny Resolution No. 09, Series of 2024. Background: This grant agreement is for funding towards electric bus chargers as well as EV related workforce development. This is Federal Transit Administration funding administered through the Colorado Department of Transportation. Staufer made a motion to approve the consent; Seibert seconded motion passed (6-0 Davis absent). 5. Action Items 5.1 Snowmelt Repair Contract Award and Change Order Approval Snowmelt Repair contract and change order discussion began at time stamp 2:27:31 on the High Five video. Presenter(s): Tom Kassmel Town Council Meeting Minutes of March 5, 2024. Page 3 Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ewing Trucking & Construction for excavation services, in an amount not to exceed $175,000.00 Direct the Town Manager to approve a Change Order, as approved by the Town Attorney, with R&H Mechanical for snowmelt repair services, in an amount not to exceed $200,000.00 Background: The Vail Village and Lionshead Village snowmelt systems are in need of repair. Phase I was completed in Lionshead last year. This spring, staff recommend continuing with repairs and being the Vail Village snowmelt repairs. Staufer made a motion to approve; Seibert seconded motion passed (6-0, Davis absent). 6. DRB/PEC Update 6.1 DRB/PEC Update DRB/PEC update began at time stamp 2:31:18 on the High Five video. 7. Information Update Information Update began at time stamp 2:32:15 on the High Five video. 7.1 February 15, 2024 VLMDAC Meeting Minutes 7.2 February 2024 Revenue Update 7.3 2023 EHU Compliance Status Update 8. Matters from Mayor, Council, Town Manager and Committee Reports Matters from Mayor, Council, Town Manager and Committee Reports began at 2:33:07 on the High Five video. 8.1 Town Manger Report Forrest mentioned a letter was being drafted to Colorado Gov. Polis regarding a potential change to the West Vail auxiliary lane project. The town was concerned that a portion of the project will not be completed due to rising costs. Forrest also informed Council that event producer AEG was willing to send their technical producer to Dobson Ice Arena to provide suggestions and feedback on how to make the venue work for future events. 8.2 Council Matters and Status Report 9. Executive Session Executive Session began at time stamp 2:53:43 on the High Five video. Town Council Meeting Minutes of March 5, 2024. Page 4 Executive Session pursuant to: C.R.S. §24-6-402(4)(a) to consider the purchase, acquisition, lease, transfer, or sale of any real, personal or other property interest, §24-6-402(4)(e) to determine positions relative to matters that may be subject to negotiations, develop a strategy for negotiations and instruct negotiators and on the topic of potential real property sale and acquisitions by the Town. 10. Break 3:05pm 11. Meeting with State Senator Dylan Roberts and State Representative Meghan Lukens 11.1 Legislative Update Legislative update began at time stamp 2:54:24 on the High Five video. Presenter(s): State Senator Dylan Roberts & State Representative Meghan Lukens Listen to presentation and provide feedback. There being no further business to come before the council, Staufer moved to adjourn the meeting; Seibert seconded motion passed (7-0), meeting adjourned at 4:01 p.m. Respectfully Submitted, Attest: 1 A7 ']r' Travis Cog r Mayor 3AAIW? � Stephanie Esibbens, Town Clerk a OP l _ z � RATe'oN CP Town Council Meeting Minutes of March 5, 2024. Page 5