HomeMy WebLinkAbout2024-03-19 TC Meeting MinutesVail Town Council Meeting Minutes
Tuesday, March 19, 2024
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Pro Tern Davis.
Full video of the Town Council meeting can be accessed at https://www.hiahfivemedia.ora/town-
vail.
Members present
Members absent:
Staff members present
1. Call to Order
2. Citizen Participation
Barry Davis, Mayor Pro Tern
Pete Seibert
Jonathan Staufer
Dave Chapin
Reid Phillips
Samantha Biszantz
Travis Coggin, Mayor
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Citizen Participation began at time stamp 0:00:20 on the High Five video.
Sarah Smith-Hymes introduced herself as a candidate for Eagle County Commissioner.
3. Any Action as the Result of Executive Session
There was none.
4. Appointments for Boards and Commissions
Appointments for Boards and Commissions began at time stamp 0:03:00 on the High Five
video.
4.1 Art in Public Places (AIPP) Appointments
Staufer made a motion to appoint Kathy Langenwalter, Tracy Gordon, and Lindsea Stowe to
service on the AIPP for a two-year term, ending on March 31, 2026; Seibert seconded motion
passed (6-0, Coggin absent).
Town Council Meeting Minutes of March 19, 2024. Page 1
4.2 Design Review Board (DRB) Appointments
Seibert made a motion to appoint Molly Egan, Kit Austin, and Shea Hester -Haddad to service
on the DRB for a two-year term, ending on March 31, 2026; Staufer seconded motion passed
(6-0, Coggin absent).
5. Consent Agenda
Consent Agenda began at time stamp 0:03:49 on the High Five video.
5.1 Resolution No. 10, Series of 2024, A Resolution of the Vail Town Council Approving
an Intergovernmental Agreement between the Town of Vail and Eagle County, Colorado
Concerning the Wildland Fire Mitigation Program
Approve, approve with amendments, or deny Resolution No. 10, Series of 2024.
Background: The Town of Vail and Eagle County wish to enter into an Intergovernmental
Agreement concerning the continued implementation of the Wildland Fire Mitigation Program.
5.2 Resolution No. 11, Series of 2024, A Resolution Approving a Cooperative Agreement
between Eagle County Department of Human Services and Eagle County Law
Enforcement Agencies
Approve, approve with amendments, or deny Resolution No. 11, Series of 2024
Background: This resolution allows for the Vail Police Department to work together with Eagle
County Department of Human Services to keep children safe in Eagle County, Colorado.
5.3 Resolution No. 12, Series of 2024, A Resolution Approving a State of Colorado
Subaward Agreement between the Town of Vail and the Colorado Department of
Transportation to Receive Funding fir the Purchase of Two Battery Electric Buses
Approve, approve with amendments, or deny Resolution No. 12, Series of 2024.
Background: This grant agreement is for funding towards two electric buses. This is federal
Congressionally Directed Spending funding administered through the Colorado Department of
Transportation.
5.4 Resolution No. 13, Series of 2024, A Resolution Adopting the 2024 Town of Vail
Housing Policy Statements, and Setting Forth Details in Regard Thereto
Approve, approve with amendments, or deny Resolution No. 13, Series of 2024.
Background: The purpose of Resolution No. 13 is to updated policy statements and reaffirm
support of the Town's housing goals and expectations.
Town Council Meeting Minutes of March 19, 2024. Page 2
5.5 Contract Award to Resort Entertainment Group and Group 970 for the Production of
Vail Oktoberfest
Authorize the Town Manager to enter into an agreement, in a form approved by the Town
Attorney, with Resort Entertainment Group and Group 970 for the production of the Vail
Oktoberfest, in an amount not to exceed $100,000.00.
Background: The Committee on Special Events and Event Funding Committee have reviewed a
proposal for the production of the Vail Oktoberfest event and is recommending a sponsorship
amount of $100,000.00 for the proposal from Dian Moody of Resort Entertainment and Brian
Nolan of Group 970.
Staufer made a motion to approve the consent; Seibert seconded motion passed (6-0 Coggin
absent).
6. Action Items
6.1 Dobson Ice Arena Remodel Project and Contractor Procurement Update
Dobson Ice Arena Remodel Project and Contract Procurement Update began at time stamp
0:04:19 on the High Five video.
Presenter(s): Russell Forrest, Town Manager
Provide feedback on next steps.
Background: An update on Dobson Ice Arena remodel project and contractor procurement.
Staufer made a motion to authorize the Town Manager to negotiate with Contractor GE Johnson
and agree to a Phase 1 scope, not to exceed $50,000.00 should negotiations with Hyder be
unsuccessful; Seibert seconded motion passed (6-0, Coggin absent).
6.2 Ordinance No. 2, Series of 2024, First Reading, An Ordinance Amending Chapter 7 pf
Title 12 of the Vail Town Code Regarding Applications for Exterior Modifications in the
Commercial Core 1 and Commercial Core 2 Zone Districts
Ordinance No. 2, Series of 2024 discussion began at time stamp 0:07:53 on the High Five
video.
Presenter(s): Jamie Leaman -Miller, Planner I
Approve, approve with amendments, or deny Ordinance No. 2, Series of 2024 upon first
reading.
Background: The purpose of Ordinance 2, Series of 2024 is to amend Section 12-713-7 Exterior
Alterations or Modifications and 12-7C-5 Exterior Alterations or Modifications regarding the
development review process for exterior alterations in the Commercial Core 1 (CC1) and
Commercial Core 2 (CC2) districts.
Town Council Meeting Minutes of March 19, 2024. Page 3
6.3 Ordinance No. 3, Series of 2024, First Reading, An Ordinance Making Budget
Adjustments to the Town of Vail General Fund, Capital Projects Fund, real Estate
Transfer Tax Fund, Housing Fund, Heavy Equipment Fund, Timber Ridge Fund, and
Residences at Main Vail Fund of the 2024 Budget for the Town of Vail, Colorado; and
Authorizing the Said Adjustments as Set Forth Herein; and Setting Forth Details Thereto
Ordinance No. 3, Series of 2024 discussion began at time stamp 0:16:34 on the High Five
video.
Presenter(s): Carlie Smith, Finance Director and Jake Shipe Budget Analyst
Approve, approve with amendments, or deny Ordinance No. 3, Series of 2024, upon first
reading.
Background: Please see attached memo.
There being no further business to come before the council, Staufer moved to adjourn the
meeting; Phillips seconded motion passed (6-0 Coggin absent), meet adjourned at 6:53 p.m.
Respectfully Submitted,
Attest:
Travis Con, Mayor
Stephanie Bibbens, Town Clerk
Town Council Meeting Minutes of March 19, 2024. Page 4