HomeMy WebLinkAboutFord Park Management Plan 1997
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FINAL REPORT
FORD PARK MANAGEMENT PLAN
An Amendment to the Ford Park Master Plan
Town of Vail
Department of Public Works and Transportation
Department of Community Development
Administration Department
Consultants:
Winston and Associates
April 14, 1997
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Introduction.
The Ford Park Management Plan herein presented is to serve as an amendment to the 1985
Master Plan for Gerald R. Ford Park. The Ford Park Management Plan contains eight sections.
Sections 1 - 4 introduce the plan: An executive summary, a history and time line of Ford Park, a
description of the management plan process, and a statement of purpose of the management plan.
Section 5 is the heart of the management plan: a set of six management goals with accompanying
objectives, action steps, and policy statements to provide a framework for future management
decisions. Section 6 contains illustrative, conceptual plans and written descriptions which support
the various action steps. A 5-Year Capital Improvements Program for Ford Park is presented in
Section 7. Section 8 is an appendix containing copies of pertinent legislative and legal documents.
Section 1: Executive Summary.
The property which is today Gerald R. Ford Park was acquired by the town in 1973 in response to
public reaction against a high density residential development proposal. The 39 acre park site
represented the last remaining parcel of land central to use by all residents and visitors of the Vail
Community. The Vail Plan (1973) described the site as a major community park - cultural center
that would satisfy the town=s growing recreational and cultural needs.
Development of the lower portion of the park was directed by the Gerald R. Ford/Donovan Park
Master Plan (1985). Strong public participation led to the establishment of guidelines for the
implementation of future improvements. Upper area improvements, softball fields, tennis courts,
and parking areas, were constructed without the benefit of preplanning and subsequently created
some barriers to the lower bench, natural areas, and Nature Center.
The Vail Village Master Plan (1990) recommended the park be considered as a site for additional
skier parking to serve expansion on the eastern side of Vail Mountain. It also recommended the
construction of bike/pedestrian ways along the South Frontage Road and Vail Valley Drive.
There are currently four main organizations involved in the operation of Ford Park. The Town of
Vail, Vail Recreation District, Alpine Garden Foundation, and the Vail Valley Foundation all play
distinct roles and manage separate portions of the park. The Town of Vail is the owner of the park
and manages the community park, stream tract, and parking lot areas. The other three
organizations each hold a lease or license agreement to operate their respective facilities and
programs within the park.
A proposal by the Alpine Garden Foundation to construct an educational center within the garden
area was a significant impetus to the creation of this document. However, several other formal and
informal development expansion proposals and numerous unresolved park management issues
existed. This plan is intended to create a means to evaluate development proposals in order to
protect and enhance the character of the park.
This plan is a direct product of strong public participation in focus groups and public input sessions.
One clear, concise message was conveyed to the town staff from the public participants: AYour
role is steward to the park; don=t screw it up by over development.@ To that end, this plan, serving
as an amendment to the 1985 Ford Park Master Plan, is intended to guide the outcome of future
development and improvement proposals through the implementation of six major goals.
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1. Preservation and protection
2. Reduction of vehicular intrusions
3. Reduction of conflicts between venues
4. Resolution of parking and Frontage Road access problems
5. Improvement of pedestrian circulation
6. Delineation of financial responsibilities
Designed to be a framework for future management decisions, a series of objectives, action steps
and policy statements facilitate the implementation of each goal statement.
Section 2: Background of Ford Park.
History
Gerald R. Ford Park has been the subject of numerous legislative and community planning actions
over the last 24 years. The time line at the end of this section illustrates the relationship between
the actions discussed in this section.
The Ford Park site was acquired by the Town of Vail in April of 1973 for the stated purpose of
improving the quality of life in the community. This 39 acre park site represented the last remaining
parcel of land central to use by all residents and visitors of the Vail community. The existing
conditions plan, which follows this section, illustrates Ford Park in its current condition.
Ordinance No. 6, Series of 1973, signed April 3, 1973, (a copy of which is included in the
Appendix), authorized the purchase (by condemnation) of the property known as the Antholz
Ranch. The ordinance listed a variety of possible uses for the property including the following:
Χ for park and greenbelt purposes,
Χ to preserve the natural and physical character of the area to be condemned,
Χ for bicycle, equestrian and hiking trails,
Χ for children=s playground,
Χ for performing arts and civic center,
Χ for a ski lift and related facilities,
Χ for picnic areas,
Χ for recreational facilities such as tennis courts, swimming pools, gymnasium, ice
skating rink,
Χ for theater and assembly halls, convention center, public schools,
Χ for possible exchange or trade of condemned land, or a portion thereof, with other
property which may exactly meet the needs of the town,
Χ to construct and maintain water works, transportation systems, and other public
utilities relating to public health, safety, and welfare.
In August of 1973, the Vail Plan was completed. This plan was designed to control the growth and
development of the community and contained a chapter on the town recreation system. The
Antholz Ranch property was mentioned as the only site satisfying the recreation use anticipated. In
the Vail Plan the uses intended for the property were further defined. The uses listed include a
place for showing and creating art, crafts, etc.; an indoor theater as well as an 800 seat outdoor
amphitheater; meeting rooms and community workshops; wide outdoor terraces and natural
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landscapes; indoor ice arena, tennis and handball courts; children=s play facilities and space for
family activities; headquarters for the Annual Vail Symposium and local television; and a possible
location for an ecologium (nature center). The property was described as a major community park-
cultural center. The plan called for 200 surface parking spaces and direct service from the town
bus system. Major parking needs were to be accommodated in the Vail Transportation Center with
various trails and bikeways connecting to the park.
In January of 1977, Resolution No. 1, Series of 1977, was passed naming the property commonly
known as the Antholz Ranch as Gerald R. Ford Park in appreciation of President Ford=s
contributions to the community. Resolution No. 1, Series of 1977 is included in the Appendix.
In August of 1985 the Gerald R. Ford Park and Donovan Park Master Plan Development Final
Report was completed. The Ford Park Master Plan was adopted by Council with Resolution No. 19,
Series of 1985, which is included in the Appendix. The purpose of the master plan was to guide the
future development of these parks and establish guidelines for the implementation of
improvements. The master planning project used a Recreation Needs Analysis Survey and
involvement of the public in determining the recreation priorities of the community and the design
concepts and criteria for the two park sites. The Ford Park master plan proposed a swimming pool
complex, neighborhood park improvements, a skating rink on the lower bench, and the realignment
of the eastern softball field. The neighborhood park open space area, playground, and access road
were the only portions of the master plan actually constructed.
The first major structure to be constructed in the park, the Gerald R. Ford Amphitheater, was
completed in July of 1987. The Parking and Transit Study completed in April of 1979 for the
Amphitheater made five recommendations: The Village Structure should be considered the major
parking facility for Ford Park, with improvements to the signs, sidewalks, and bus service being
necessary; extend shuttle bus service to the soccer field; disallow Frontage Road parking; construct
a vehicle turn-around and passenger unloading area at Ford Park; and do not schedule concurrent
events.
Resolution No. 27, Series of 1987, was passed on November 3, 1987. Resolution 27 designated
the seven acres around the Nature Center as an area to be preserved as an example of the Gore
Valley=s natural history. Vehicular traffic was restricted and certain policies and procedures for
preservation and maintenance of the grounds and facilities were established with the resolution. A
copy of resolution No. 27, Series of 1987, is included in the Appendix.
Development of the community park portion on the lower bench of Ford Park included the restroom,
playground area, open turf area and picnic facilities, and the west access road. These
improvements were completed in November of 1988.
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In December of 1988, the Vail Metropolitan Recreation District (Now the Vail Recreation District)
and the Town of Vail, requested an amendment to the 1985 Ford Park Master Plan. The two phase
amendment was adopted by Council as Resolution No. 44, Series of 1988. A copy of the resolution
is included in the appendix. Phase one of the amendment was to utilize the on-site tennis courts
and allow the construction of four additional courts. Phase two of the amendment changed the
proposed location of the Aquatic Facility to the eastern softball field. Funding of the Aquatic Facility
was rejected by voters in a special election on February 6, 1989. Vail Town Council was presented
with a petition to delete all reference to an aquatics center from the Ford Park Master Plan in April
of 1990. No record of Council action on the petition was found. While the tennis center building is
not mentioned in the Master plan amendment, the VRD did receive a Conditional Use Permit for the
project on May 8, 1990.
The Vail Village Master Plan, adopted January 16, 1990, addresses Ford Park as a specific study
area. This study acknowledges the use of the park in recent years to accommodate overflow skier
and local parking needs. It recommends the park be studied further as a site for additional skier
parking to serve expansion of the eastern side of Vail Mountain. Action Step #5 under Goal #5
states Astudy the feasibility of an underground (recreation fields would remain) parking structure in
Ford Park.@ The Parking and Circulation Plan, within the Vail Village Master Plan, identifies the
western portion of the upper bench for Apotential parking beneath park,@ and calls for separated
bike/pedestrian ways along the South Frontage Road and Vail Valley Drive.
The Vail Transportation Master Plan, completed in 1993, states, AThe existing Ford Park Parking
area (east end of park) should be considered for a possible 2-level parking facility with the second
level below existing grade.@ Ford Park and the athletic field parking area are also listed as two
possible sites for oversized vehicles if the lot east of the Lionshead Structure becomes developed.
Current Park Management
There are currently four main organizations operating in Gerald R. Ford Park. The Town of Vail,
Vail Recreation District, Alpine Garden Foundation, and the Vail Valley Foundation all play distinct
roles and manage separate portions of the park. The Town of Vail is the owner of the entire Gerald
R. Ford Park site and manages the community park, stream tract, and parking lot areas. The other
three organizations each hold a lease or license agreement to operate their respective facilities and
programs within the park.
The Vail Recreation District Lease of December 21, 1993, describes the premises license as
including the upper bench of Ford Park, public tennis courts, athletic fields and Nature Center,
although the graphic representation of the premises was not attached to the lease agreement. The
VRD offers a variety of sports leagues, camps, and tournaments to area residents and guests. The
Vail Nature Center occupies the seven acres between Vail Valley Drive and Gore Creek and offers
environmental education and research opportunities to residents and guests. While officially a
public parking lot, Vail Associates frequently utilizes the athletic field parking lot for employees
working out of the Golden peak ski base. A copy of the Vail Recreation District lease is included in
the Appendix.
The Vail Valley Foundation, (VVF), a non-profit, charitable organization, manages and maintains
the Ford Amphitheater and immediate grounds. The terms of the agreement between the Town
and the VVF, signed December 8, 1987, and extended to October 31, 2001, include an endowment
for ongoing repair and maintenance of the Amphitheater. The amphitheater seats up to 2,500
people and is scheduled an average of 58 days during the summer. Hot Summer Nights concerts,
Bravo! Colorado, and the Bolshoi Ballet are some of the more popular programs held at the
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amphitheater.
The Vail Alpine Garden Foundation, a Colorado non-profit corporation, manages the three existing
phases of the Betty Ford Alpine Garden under a Limited License Agreement signed June 8, 1994.
The terms and conditions of a Lease Agreement are currently being negotiated. The original Alpine
Display Garden was constructed in 1987 under a license agreement with the Town at the entrance
to the amphitheater. The site for the Alpine Garden was established in the 1985 Ford Park Master
Plan to act as a buffer between the amphitheater and active park areas. The second phase of the
garden, the Perennial Garden, and third phase, the Meditation Garden, were constructed in 1989
and 1991 respectively. A fourth and final phase, the Alpine Rock Garden, is currently being
planned for construction in 1998. A proposal by the Alpine Garden Foundation to construct an
Educational Center with the final phase of the garden has been controversial. Opposition to the
expanded use of the garden and the interior of park has been a significant impetus to the creation
of this master plan amendment. In response to that opposition, the Vail Alpine Garden Foundation
modified the proposal to locate the Educational Center near the athletic field parking lot on Vail
Valley Drive. This location received conceptual approval by the Council on October 15, 1996,
allowing the Foundation to proceed through the design process within the Town.
The lower bench of Ford Park, is managed by the Town of Vail Department of Public Works and
Transportation and serves as a community park and open space facility with picnic, playground and
open play areas. The lower bench is utilized several times a year for special events where large
tents are often erected to accommodate the activities. Access to the park from the Golden Peak
ski base is by a public access easement through the Manor Vail property. A copy of the easement
is included in the Appendix. The Town operates the upper bench parking lot as a public parking
facility during the ski season. Access to the upper bench parking areas is from the State owned
South Frontage Road. The Colorado Department of Transportation (CDOT) is the agency
responsible for reviewing and approving access permit applications from the State-owned Frontage
Road. Currently, no access permit has been issued for the access by the CDOT. CDOT Frontage
Road right-of-way covers a substantial portion of the existing gravel parking lot.
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Time Line of Ford Park Activities:
April 1973 Condemnation of Antholz Ranch. Ordinance 6, 1973
August 1973 Completion of Vail Plan.
January 1977 Antholtz Ranch named Gerald R. Ford Park. Resolution 1, 1977
August 1985 Completion of Ford/Donovan Park Masterplan. Resolution 19,1985
July 1987 Amphitheater construction complete
August 1987 Alpine Demonstration Garden complete.
November 1987 Preservation of Nature Center. Resolution 27, 1987
December 1987 Vail Valley Foundation lease signed.
November 1988 Lower Bench improvements complete.
December 1988 Masterplan amendment by VRD. Resolution 44, 1988
December 1988 Service agreement with VRD. Resolution 46, 1988
May 1989 Tennis Center receives Conditional Use Permit.
July 1989 Alpine Perennial Garden complete.
January 1990 Completion of Vail Village Masterplan.
February 1990 Aquatic Center rejected by voters in special election.
April 1990 Council petitioned to delete Aquatic Center from masterplan.
May 1990 Tennis Center construction complete.
June 1991 Alpine Medetation Garden complete.
April 1993 Completion of Vail Transportation Master Plan.
December 1993 Vail Recreation District agreement renewed.
June 1994 Vail Alpine Garden Foundation license agreement signed.
June 1995 Town begins Ford Park Management Plan..
October 1996 Council allows Vail Alpine Garden Foundation to proceed through
process with Educational Center plans at Soccer Field parking lot.
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Section 3: Description of the process of developing the Management Plan.
The Ford Park Management Plan process was initiated in June of 1995 in response to several
development proposals which had been formally and informally discussed and as a means to solve
existing park management issues. The development proposals included an Educational Center for
the Betty Ford Alpine Garden, cultural/performing arts center, expansion of the tennis facility,
athletic field fencing, and a community parking structure. Park management issues included parking
shortage, frontage road access, pedestrian access and circulation, access for the elderly and
disabled, utilization of the lower bench, conflicts between uses within the park, conflicts with
adjacent property owners, and delineation of financial responsibilities. At the time the project was
authorized, Council expressed concern that a new master plan for Ford Park would result in an
excessive amount of new development. In response, staff noted the intention of the project was to
create a Amanagement plan@ as a means to adequately and consistently evaluate development
proposals, thus limiting development and protecting the character of the park.
Those organizations with a financial and managerial role along, with two neighborhood
representatives, were identified as the Stakeholder Group and were invited to participate in the
process. A third party facilitator was retained for the project in August of 1995. Staff members from
the Town, Vail Recreation District and Alpine Garden participated in the facilitator selection process.
Staff felt that a third-party facilitator would be beneficial to the project by offering a non-biased
opinion and increasing Stakeholder participation. The Stakeholder Group was assembled in a
series of meetings over the eight month period from August 1995 to April 1996. The meetings drew
out issues, ideas, expansion proposals, and began formulating possible solutions.
Alternative design solutions addressing parking options, vehicular access, Frontage Road
improvements, additional sports facilities and management policies, were presented to the public in
an open house at the Gerald R. Ford Amphitheater on June 12, 1996. Citizens were asked to
complete a self-guided presentation and opinion survey form. A synopsis of the open house
presentation and summary of the opinion survey are included in the Appendix.
The open house presentation was a turning point in the process of developing the Management
Plan. Several residents were alarmed by the alternatives included in the presentation and initiated
a grass-roots movement to place a referendum on any future expansion/development within the
park. This strong public reaction, combined with a lack of closure with the Stakeholders Group,
prompted the Town to revise the process to include more public involvement at that time.
Previously, public input was being reserved for a time when alternative plans could be presented for
comment. Three Focus Group meetings with selected individuals from the community were held on
September 18, 1996. Stakeholder groups were invited to submit a list of questions for inclusion in
the Focus Group discussions. In round table discussion, individuals were asked to respond to a list
of prepared questions regarding uses and issues associated with Ford Park. The Focus Group
questions and responses are included in the Appendix. Additional public input sessions were held
on October 2 and 3, 1996,, which validated the focus group responses and further refined staff=s
understanding of the public perception and desire regarding Ford Park.
The combined results of the focus group and public input sessions along with a preliminary master
plan framework, were presented to the Planning and Environmental Commission on October 14,
1996, and Town Council on October 15, 1996. Both PEC and Council directed staff to proceed with
drafting the plan as an amendment to the 1985 Ford Park Master Plan based on the input received
and presented.
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Section 4: Purpose of the Management Plan.
This document is formatted as an amendment to the 1985 Master plan (revised) for Ford Park.
While some of the physical aspects of the park have changed since the adoption of the 1985
Master plan, the essential character, concept, and function of the park have remained consistent.
The 1985 Master Plan, enhanced by this amendment, remains a valid document to be used in the
future planning and decision-making process for Ford Park. As with all master plans, this document
will have a definite life for which it remains a useful decision-making tool. The life expectancy of
this plan is approximately 10 years but should remain in effect until replaced by an updated master
plan document. The Ford Park Management Plan will take precedence over the 1985 Master Plan
where conflicts or discrepancies occur.
The intention of the combined documents is to guide the outcome of future development proposals
within Ford Park by modifying the permitted uses (1973 acquisition legislation), recommending
development guidelines, limiting the number of leaseholders within Ford Park, and designating
buffer/protection zones within and adjacent to the park.
The 1985 Master Plan Acknowledges some shortcomings in the overall design of the park,
particularly the layout of the upper bench area and the internal pedestrian circulation system. This
amendment will formulate design alternatives to these specific problem areas to correct the
deficiencies that exist. This amendment will also delineate managerial, operational, and financial
responsibilities between the Town and the leaseholders.
Section 5: Goals, Objectives, Policies and Action Steps.
Goals for Ford Park are summarized in six major goal statements. Each goal statement focuses on
a particular aspect of Ford Park brought up during the stakeholder and public input portions of the
Management Plan process. As one might anticipate, there is a certain amount of overlap between
the goal statements. The issues concerning Ford Park are complicated and convoluted as are the
solutions to these issues. It is intended that the goal statements be consistent and complementary
to each other and be designed to provide a framework, or direction, for the future management of
Ford Park. A series of objectives following each goal statement outline specific steps that can be
taken toward achieving each stated goal. Policy statements are intended to guide decision-making
in achieving each of the stated objectives in reviewing development proposals and implementing
capital improvement projects. Action steps are the final measure in implementing the goal
statements.
Illustrative plans following the Goals, Objective, and Action Steps are included to help explain the
concepts represented by those statements. The illustrations are conceptual and are not to be
considered as final design solutions.
Goal #1:
Preserve and protect Ford Park.
Objectives:
1.1: Limit future development.
Action Step 1.1.1: Draft a new ordinance to exclude those uses listed in Ordinance No.6,
Series of 1973, now considered to be inappropriate, and to redefine the allowable uses
within Ford Park.
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Policy Statement 1: The following uses that are allowed and prohibited for Ford Park shall
take precedence over Section 18.36.030 of the Municipal Code concerning the General Use
Zone District.
Allowed Uses
Χ Park and greenbelt
Χ Bicycle and hiking trails
Χ Children=s playground
Χ Outdoor amphitheater
Χ Botanical gardens
Χ Environmental, educational, and historical centers
Χ Picnic areas
Χ Recreation and athletic facilities
Χ Transportation systems and other public utility easements
Χ Parking
Χ Administrative offices
Prohibited uses
Χ Ski lift and related facilities
Χ Exchange or trade
Χ Civic center, convention/conference center, public schools, gymnasium, and
assembly hall
Χ Swimming pools
Χ Equestrian trails
Χ Type III and IV employee housing
Policy Statement 2: New or changed facilities or uses will not be permitted to curtail
existing public uses of facilities in the Park unless there is either a compelling public interest
or adequate alternative facilities are available to its users. All functions in the park shall be
maintained and function at a high quality level.
Action Step 1.1.2: Create and attach plan sheets which outline lease areas, referred to as
Exhibit A in the Vail Recreation District lease agreement and Exhibit B in the Vail Valley
Foundation lease agreement, but which were never attached.
Policy Statement 3: The existing variety of uses and facilities in the Park will be preserved.
The Town will not enter into a lease agreement with any party that does not currently hold
such an agreement, hereby maintaining current leaseholder status to: Vail Valley
Foundation, Vail Alpine Garden Foundation, and Vail Recreation District, or their
successors.
1.2: Refine criteria for evaluating future development proposals.
Action Step 1.2.1: Update the Design Criteria and Site Guidelines included in the 1985 Ford
Park Master Plan by:
a) Creating additional development guidelines for underground, low visual impact type
structures, enhanced landscaping, and full and complete impact mitigation.
b) Enforcing existing criteria and guidelines to solve and/or avoid problems associated with
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development projects within Ford Park.
1.3: Designate Preservation Zones within Ford Park to protect sensitive natural areas and/or buffer
zones between venues areas from developmental impacts. Define allowed uses within
Preservation Zone areas.
Action Step 1.3.1: Define criteria for designating Preservation Zones and their uses within
Ford Park. For example, significant native vegetation, wildlife habitat, and wetlands may be
criteria for designating sensitive natural areas, while grade separations and dense
landscape plantings may be criteria for designating sensitive buffer zones.
Action Step 1.3.2: Delineate Preservation Zones within Ford Park.
Policy Statement 4: All proposed development projects shall be reviewed for compliance
with Design Criteria and Site Guidelines, as well as other Town regulations, and shall be
additionally judged according to the recreational, educational or social benefit they bring to
the community.
Policy Statement 5: Functions that do not maintain high standards of quality or that
diminish the experience of park users, will not be permitted.
Policy Statement 6: The historic qualities and natural character of the Nature Center are
to be maintained.
1.4: Enhance use and preservation of the Historic School House.
Action Step 1.4.1: Negotiate a contract with the Vail Alpine Garden Foundation to open the
School House for public visitation and to perform preservation activities of photographs and
artifacts.
Action Step 1.4.2: Make physical improvements to the school house to enhance lighting,
public access and viewing areas.
Goal #2:
Reduce vehicular intrusions in, and their impact on, the park.
Objectives:
2.1: Reduce the demand for vehicular intrusions into the park.
Action Step 2.1.1: Provide additional on-site storage facilities within the Amphitheater,
Alpine Garden and Recreation District areas to reduce and control the frequency of delivery
and service vehicle intrusions into the park.
Action Step 2.1.2: Improve traffic gate operations and restrictions on both the east and
west access roads to eliminate unnecessary and unauthorized vehicular intrusions into the
park.
Action Step 2.1.3: Construct a central trash collection facility, accessible from the South
Frontage Road, to be used by all leaseholders within the park for the disposal of trash,
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landscape debris, and recyclables.
Policy Statement 7: Vehicular encroachment into the park will be minimized. The only
vehicular uses allowed in the park are for: maintenance; delivery of goods and materials too
large or heavy to be carried by non-motorized means; access for people with disabilities or
limited mobility; public transportation; and emergency services.
2.2: Reduce the conflicts between vehicles and park users.
Action Step 2.2.1: Coordinate delivery schedules to reduce the frequency of delivery and
service vehicle intrusions into the park during peak use time periods.
Action Step 2.2.2: Improve loading dock facilities in the Amphitheater to expedite the
unloading and setup for performances and to reduce the need for large vehicle parking
outside of the Amphitheater area.
Action Step 2.2.3: Improve the configuration of the east access road to allow use by large
delivery vehicles, thus reducing the overall number of trips on the west access road and the
need for the backing and turning of large vehicles on the lower bench of the park.
Goal #3:
Reduce conflicts between all Ford Park venues.
Objectives:
3.1: Coordinate events on all Ford Park venues.
Action Step 3.1.1: Expand the master schedule kept by the Town Clerk to include all
venues within the park.
Action Step 3.1.2: Hold preseason and monthly event/activity coordination meetings.
Action Step 3.1.3: Hold semiannual (2x per year) coordination and input meetings with the
Town Administrators, leaseholder representatives, and neighborhood and adjacent property
owner representatives.
Policy Statement 8: Overlapping or simultaneous events that exceed the available
community parking or other park infrastructure shall be discouraged.
Policy Statement 9: No one event or type of use will be allowed to dominate the usage of
the Park.
Policy Statement 10: The Park is a Town of Vail community facility and in the case of
conflicting uses, functions that best serve the interests of the community will have the
highest priority. In all cases, final decisions regarding the Park rest with the Vail Town
Manager.
Policy Statement 11: The day-to-day management and coordination of activities in the
Park will be assigned to the Park Superintendent. The Park Superintendent will coordinate
as necessary with a representative of:
$ the Town of Vail
$ the Vail Valley Foundation
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$ the Alpine Garden
$ the Vail Recreation District
3.2: Improve buffers between different use areas within the park.
Action Step 3.2.1: Enhance the buffer zone between the softball fields and the amphitheater
and gardens by reversing the orientation of the center and east softball fields.
Action Step 3.2.2: Enhance existing and new buffer zone areas through the addition of
landscape planting.
Goal #4: Resolve parking and South Frontage Road access problems.
Objectives:
4.1: Develop and implement a parking management plan for Ford Park.
Action Step 4.1.1: Locate a variable message sign between the main roundabout and
entrance to Village Structure for the purpose of informing drivers that close-in parking at
Ford Park is restricted, at a fee, or full, and parking in the VTC is free and shuttle bus
service is available.
Action Step 4.1.2: Schedule shuttle bus service from top deck of the Village Structure to
Ford Park Frontage Road stop for special event/high demand days. Extend in-town shuttle
bus service to Ford Park Vail Valley Drive stop.
Action Step 4.1.3: Designate drop-off parking from Frontage Road using 15 spaces north of
bus stop. Enforce 5 minute time limit. Drop-off lane functions as a turn around once lot is
filled. Schedule attendants on-site to manage drop-off spaces and assist users in loading
and unloading.
Action Step 4.1.4: Allocate close-in parking on Frontage Road and Vail Valley Drive through
reserve ticket purchases or on a fee basis. Parking attendants on-site to manage entrances
and exits. Establish a ticket surcharge or parking fee price schedule which will generate
sufficient funds to cover attendant and shuttle bus service costs. Fee parking is to be in
effect for high-parking demand days only.
Action Step 4.1.5: Construct Frontage Road sidewalk from the Village Structure and
improve sign system as necessary to accommodate pedestrian traffic to Ford Park.
Policy Statement 12: Adequate parking for the needs of the park are to be provided in the
park and at the Village Structure.
4.2: Improve vehicular access from the South Frontage Road and improve parking lot design to
maximize the number of parking spaces, aesthetics, and safety while mitigating environmental
impacts.
Action Step 4.2.1: Design and construct improvements to the South Frontage Road to meet
CDOT requirements for obtaining a state highway access permit.
Action Step 4.2.2: Design and construct improvements to all existing parking areas that
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maximize the number of parking spaces; provide landscape buffering and treatment of
storm water run-off.
Goal #5:
Improve internal pedestrian circulation within Ford Park and the pedestrian connections
between Ford Park and Vail Village.
Objectives:
5.1: Improve directional and informational signs to and within Ford Park.
Action Step 5.1.1: Develop a comprehensive sign plan to direct Ford Park visitors from
central sites in the Vail Village and from each level of the Village Parking Structure to
destinations within Ford Park.
5.2: Improve pedestrian routes to Ford Park.
Action Step 5.2.1: Design improvements to existing pedestrian routes that will correct
grading, surfacing, and lighting and will provide resting and sitting areas.
5.3: Improve internal pedestrian circulation within Ford Park.
Action Step 5.3.1: Design a central pedestrian path to enhance the connection between the
upper and lower bench areas of the park.
Policy Statement 14: Any uses added to Ford Park in the future shall be structured to
encourage users or participants to walk or ride the bus rather than drive.
Policy Statement 15: Pedestrian access to the Park from the Vail Village should be easy
and visible. The Park shall be as pedestrian-friendly as possible.
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Goal #6:
Delineate financial responsibilities among Ford Park leaseholders and the Town of Vail.
Objectives:
6.1: Formalize existing division of facility management/operation costs.
Action Step 6.1.1: Research current lease, license and use agreements for delineation of
financial responsibilities.
Action Step 6.1.2: Correct inequities in utility billing procedures and distribution systems,
current utility use, and payment relationships.
Policy Statement 16: All Ford Park leaseholders and the Town of Vail shall be required to
share in common operating costs that benefit the whole park facility and as outlined in
current lease or license agreements. These include but are not limited to, electrical charges
for pedestrian path and parking lot lighting, trash removal charges, and regular parking lot
and pedestrian path maintenance costs.
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6.2: Create a cost-sharing agreement for Capital Improvement costs.
Action Step 6.2.1: Create a five year capital improvements program for Ford Park.
Action Step 6.2.2: Establish the benefit/cost relationship for capital projects to determine
appropriate cost sharing agreements.
Policy Statement 17: Ford Park leaseholders and the Town of Vail desiring to make capital
improvements within their respective lease areas shall be required to provide funding for
those improvements and for subsequent modifications to those areas outside of the lease
area caused by those improvements.
Policy Statement 18: Services, functions, and programs provided by Ford Park
leaseholders, by bringing visitors to the community, generate sales tax revenues which
contribute General Fund funding sources. Residents of the community which participate in
those programs, contribute to the Real Estate Transfer Tax funding source through real
estate transactions. Both of these funding sources can be utilized by the Town of Vail to
pay for capital projects and improvements within Ford Park, reducing the need for
contributions from the leaseholders.
Section 6: Illustrative Plan Components.
This section contains the maps and drawings necessary to illustrate the physical aspects and
relationships of the plan. There are 7 plan sheets at a scale of 1" = 50'. The Index sheet orients
each plan sheet to the overall park layout. A 24” x 36”' plan sheet at 1"=100' is included in the back
of this document.
The following text for each of the 7 plan sheets offers a written description of the improvements
illustrated. These drawings and descriptions are intended to illustrate the concepts of the
improvements only and are not considered to be final construction documents.
Sheet 1: Streamwalk and West Access Road Improvements.
16
Streamwalk.
Regrade eastern 370' of path to reduce existing slope of 15% to a maximum of 4.5%. Construct
approximately 320' of 8' maximum height retaining wall. Replace existing vandal-prone path lights
with a more vandal-resistant fixture. Install benches at 150' intervals to provide sitting and resting
places.
West Access Road.
Reduce width of road entrance from South Frontage Road from the existing 50' to 10' to reduce
visual significance of this entrance. Install an automated traffic control gate. Control gate to be
hand-held opener operated on the Frontage Road side and automatic loop operated on the park
side. The gate is to function as an exit only gate in conjunction with the East Access Road. Install
additional landscape plantings and directional and park entrance signs. Install benches at 150'
intervals to provide sitting and resting places.
South Frontage Road Walk Path.
Construct 12' concrete pedestrian/bike path along south edge of roadway from Vail Valley Drive to
the West Access Road entrance. Path will be separated from the roadway by 6" curb and gutter.
Construct left-hand turn lane and right-hand turn traffic island at South Frontage Road and Vail
Valley Drive intersection. Install additional path lights as necessary.
Sheet 2: Ballfield and Circulation Route Improvements.
Pedestrian Path.
Extend pedestrian/bike path beyond West Access Road as 10' detached pathway. Widen path
between softball infields and extend beyond the Tennis Center to the proposed main park entrance.
Install 300 feet of highway guardrail along South Frontage Road to protect bleachers and
spectators adjacent to softball fields. Install additional path lights as necessary.
Softball Field and Path:
Remove existing paved parking area and move eastern softball field approximately 30' north.
Construct an 8' paved pedestrian path around the east and south sides of the eastern softball field
to connect to the existing concrete path from the playground area. Install additional path lights and
benches as necessary. Install directional signs at all path intersections. Install additional
landscape plantings east and south of ballfield as a landscape buffer.
Sheet 3: Bus Stop / Main Entrance Improvements.
South Frontage Road Improvements:
Widen South Frontage Road to provide 6' bike lanes on each side, two 12' through lanes, 12' east
bound right-hand turn lane, and 16' west-bound left-hand turn lane. Construct curb and gutter on
both sides of the roadway. Construct raised, landscape median islands where possible to reduce
the quantity of paved surface and to delineate travel lanes. (See typical cross section of median
island). The turning and travel lanes indicated are in accordance with Colorado Department of
Transportation (CDOT) highway access code requirements. Obtain Highway access permit form
Colorado Department of Transportation.
Bus Stop/Drop-off.
Construct dedicated bus stop lane, accessed by an enter only drive cut from the South Frontage
Road. This drive will also provide access to 15 dedicated drop-off parking spaces directly across
17
from the Tennis Center entrance. Install additional landscape plantings to buffer and screen
parking areas from the roadways.
Main Park Entrance.
Construct Main Park Entrance drive with one entrance and two exit lanes. Install main park
entrance sign and landscape plantings at this location. Install directional signs at all pedestrian
paths and intersections. Install pedestrian and roadway lights as required.
Tennis Court Relocation.
Remove eastern court from existing bank of 4 courts. Construct new court on the western end of the
existing bank of 2 courts. Excavation of the existing berm and relocation of water meter pits will be
required.
Sheet 4: Parking Area improvements.
Parking Lot.
Construct 7 disabled accessible parking spaces along east side of Tennis Complex. Expand area
of existing gravel parking area by constructing two sets of tiered 4' retaining walls. Revegetate
hillside with native wildflowers and shrubs. Construct 194 space paved parking lot with curb and
gutter and landscape islands. Install storm water filtration system to clean water before discharge
into Gore Creek. A total number of 209 parking spaces are indicated on this plan, an increase of 10
spaces. Install landscape plantings along Frontage Road and south edge of parking lot to screen
and buffer parking area from adjacent roadways and neighborhoods. Install parking lot lighting as
needed.
Central Trash Enclosure.
A central trash enclosure is shown at the southwest corner of the parking lot. This is intended to be
a fully enclosed building which contains a trash dumpster or compactor unit. All leaseholders will
utilize the central enclosure to dispose of trash generated at each facility. No trash truck traffic will
be allowed into the park.
Sheet 5: Manor Vail Entrance Improvements.
Manor Vail Walkway.
Repair existing brick and concrete walkway as needed. Install Ford Park Entrance signs at
intersection for walkway and Vail Valley Drive and at right-hand turn to the Manor Vail Bridge. The
second entrance sign should be located where it is clearly visible from the walkway.
Manor Vail Bridge.
Increase the deck height of the Manor Vail covered bridge by approximately 4'. This is
accomplished by removing the bridge from its footings intact, pouring an additional 4' of wall on the
existing concrete footings, and resetting the bridge. Any structural improvements can be made to
the bridge at that time. The 4' increase in elevation will allow the walks approaching the bridge form
both directions to be reconstructed at lower grades. Replace existing pedestrian lights with vandal-
proof fixtures. Install benches at approximately 150' intervals to provide sitting and resting places.
Sheet 6: East Access Road Improvements.
Access Gate.
This entrance is intended to function as the primary service vehicle entrance to the Lower Bench.
18
Install Automated traffic control gate at Intersection with parking lot. Gate will be hand-held opener
operated on the parking lot side and roadway loop operated on the park side. This will be an enter
and exit access point. Reconstruct existing access road to a 15' width at a maximum of 7.9% slope.
Construct approximately 160' of 8' maximum height retaining wall along uphill side of the road.
Install benches at approximately 100' intervals to provide sitting and resting places. Install additional
path lights and directional signs as needed.
Amphitheater loading Dock.
Construct an additional 12' x 35' loading bay on the south side of the amphitheater to accommodate
performance deliveries. The additional loading bay will reduce vehicle traffic during peak park use
times and reduce the need for parking outside the managed amphitheater area.
Sheet 7: South Entrance Improvements.
Soccer Field Parking.
Improve the Soccer Field parking lot driveway entrance and restripe the existing lot to maximize the
number of parking spaces. The Soccer Field lot is noted as the future site of the Alpine Garden
Foundation=s Education Center pending development review process approval.
Section 7: Capital Improvements Plan for Ford Park.
This section outlines a five to ten year plan for making physical improvements to the park. The final
list of projects will be reviewed and coordinated with Ford Park leaseholders, and adjacent property
owners and must be validated through open public participation. Ford Park projects and
improvement costs are eligible for Real Estate Transfer Tax funds and grant funding through Great
Outdoors Colorado.
Preliminary list of projects:
1. Streamwalk reconstruction.
2. Streamwalk path light installation.
3. Directional sign package design and installation.
4. Additional site furnishings installation.
5. West Access Road control gate installation and landscaping.
6. South Frontage Road pedestrian/bike path construction.
7. Relocate eastern softball field.
8. Internal pedestrian path construction.
9. South Frontage Road accel/decel lane construction.
10. Relocate tennis court.
11. Bus stop, parking lot, and main entrance improvements construction.
12. Central trash enclosure design and construction.
13. Manor Vail walkway repair and sign installation.
14. Manor Vail bridge and path reconstruction.
15. East Access Road improvement construction.
16. East Access Road control gate installation.
17. Amphitheater loading dock design and construction.
18. Athletic Field parking lot improvement construction.
19. Nature Center trail reconstruction.
19
Section 8: Appendix.
This section contains copies of the following pertinent legislative and legal documents concerning
Ford Park.
Legislation:
Χ Ordinance 6, Series of 1973. Acquisition of Antholz Ranch.
Χ Resolution 1, Series of 1977. Property named Gerald R. Ford Park.
Χ Resolution 19, Series of 1985. Adoption of 1985 Master plan.
Χ Resolution 27, Series of 1987. Preservation of Nature Center.
Χ Resolution 44, Series of 1988. Master plan amendment.
Χ Resolution 46, Series of 1988. Approving VRD Lease.
Legal Documents:
Χ Vail Recreation District Lease, 1989
Χ Amendment to VRD Lease, 1990
Χ Vail Recreation District Lease, 1993
Χ Vail Valley Foundation Agreement, 1987
Χ Letter extending VVF Lease, 1991
Χ Letter extending VVF Lease, 1994
Χ Manor Vail Easement Agreement, 1991
Χ Manor Vail Easement , Eagle County record, 1991
Χ Vail Alpine Garden Foundation License Agreement, 1994
Other Documents:
Χ Ford Park Amphitheater Parking and Transit Study, 1979
Χ Open house presentation information, 1996
Χ Focus Group questions, 1996
Χ Focus Group responses, 1996
Χ Public input session comments, 1996
i y r
ORDINANCE NO 6
Series oF 1973
AN ORDINANCE AUTHORIZING THE CONDEMNATION
OFCERTAIN REAL ESTATE LOCATED WTHINTHE
TOWN OF VAI L COUNTY CF EAGLE STATE OF
COLORADO DESCRIBING THE REAL ESTATE TO BE
ACQURED BY EMINENT DOMAN AND CONDEMNA
TION PROCEEDINGS AUTHORIZING THE TOWN
ATTORNEYAND SPECIAL LEGAL COUNSEL TO
WSTITUTE LEGA L PROCEEDINGS FOR THE CONDEM
NATION OF THE SUBJECT PROPERTY SETTING
FORTH PUBLIC AND MUNICIPAL PURPOSES AND
USES FOR THE REAL ESTATE TO BE CONDEMNED
AND SETTING FORTH MATTERS AND DETAILS IN
RELATION THERETO
WHEREAS the Town Council for the iown of Vail has determined
that it is necessary and appropriate for the pubtic health safety and well
being of the town to acquire real estate for the purpose oF creating muni
cipal facilities for the use and 4enefit oP the residents oF the Town oF Vait
and
WHEREAS the Town Council has determined that onty by acquiring
the property described in this ordinance can it properly prwide the munici
pai Fucilities referred to herein as well as to preserve for the inhabitants
ofthe Town cuiturat educational and recreationat facilities such as
theaters civic centers parks swimming pools ski lifts tennis courts
and other facitities of similar character and purpose and
WHEREAS the Town Council has determined that the oniy real
estate undevetoped and stiil available for acquisition for the purposes set
forth in this ordinance is a parcel of land lying within the corporate boundaries
of the Town oF Vait consisting oF approximately 39 acres more or less
and being owned by the Manor Vail Development Co and
WHEREAS the Town Council and its duty appointed representatives
have ditigently negotiated to purchase and acquire said real estate and having
faited to reach an agreement regarding the purchase oF said property now
deems it necessary and appropriate to take action by virtue of the Towns
j power oF eminent domain to condemn said real estate
NOW THEREFORE BE IT ORDAINED BY THE TOWN COUNCL OF
THE TOWN OF VAI L COLORADO THAT
SECTION 1 Authorization to Condemn Reat Estate
The Town Attorney and special counsel for the Town of Vail are hereby
authorized and directed to proceed forthwith to initiate condemnation proceedings
t in accordance with the applca6le law for the State of Colorado and Xhe Charter
for the Town of Vail by virtue oF the power oF eminent dornain conferred upon
the Town of Vail by the Constitution of the State oF Colorado state statutes
and Charter The description oF the property authorized to be acquired by
condemhation is as follows
Commencing at the Northwest corner of the Northeast onequarter
of Section 8 Township 5 South Range 80 West oP the Sith
3 Principal Meridian County of Eagle State of Colorado thence
S000106Earid along the West line of said Northeast onequarter
58382 feet to a point of intersection with the Southerty right of way of
Interstate Highway No 70 thence corrtinuing along the aforesaid course
34762 feet to the true point of beginning thence continuing along the
aforesaid course 11833 feet to a point of intersection with the Northerly
tine of Vail Viilage Seventh Filing thence along the sinuosity of said
Northerly tine
S740332E 29779 Peet S 195703E 45547 feet
5404703E17146 feet S54513411E 20678 feet
S822503E17991 Feet N753226E201 18 feet
N6620S6E 58189 feet N6832131E 86123 feetN7229119E22343feettoapointofintersectionwith the
East line of said Section 8
thence N0203013011E and along said East line 26762 feet to a point of
intersection with the Southerly right of way tine of Interstate Highway
No 70 thence Westerly along said Southerly right of way line and along
a curve to the right having a radius of 592300 Feet a ceritrat angle of
102120 an arc distance of 107051 feet to a point of tangent the chord
of said curve bears S881425Wa distance of 106902 feet thence
N794529Wand along saidSoutherlyright of way 22700 feet to a
point of curve thence along said Southerty right of way and atong a curve
to the right having a radius of 590000 feet a centrat angle of 102200
an arc distance of 106750 feet to a point of tangent the chord of said
curve bears N785339Wa distance of 1066 70 feet thence N71 38S4W
and along said tangent and along said Southerty right of way 12400 feet
thence S000106E28459feet thence S895854W 18981 feet
to the true point of beginning containing 165024348square feet or
37655 acres more or less
SECTION 2 Public and Municipal Purposes
The Town Council hereby dectares that the public and municipal
purposes compelling the determination to acquire the property described
in Section 1 by condemnation are as follows
a for park and greenbe Lt purposes
b to preserve the natural and physicat character of the
area to be condemned
c for bicycle equestrian and hiking trails
d for childrensplaygrounds
e for performing arts and civic center
F for a ski lift and related facilities
g for picnic areas
h for recreational facilities such as tennis courts swimming
pools gymnasium ice skating rink
i for theater and assembly halls convention center public
schools
j for possible exchange or trade of the condemned land or
a portion thereof with other property which may more exacty
meet the needs of the Town
k to construct and maintain water works transportation systems
and other public utilities retating to the pubtic heatth safety
and we lfare
SECTION 3 Severability of Provisions
IF any part section subsection sentence clause or phrase of this
ordinance is for ary reason held to be invalid such decision shall not affect
the validity of the remaining portions of this ordinance and the Town Council
2
for the Town of Vail hereby declares it woutd have passed this ordinanceandeachpartsectionsubsectionsentenceclauseorphrasethereofirrespectiveofthefactthatanyoneormorepartssectionssubsectionssentancesclausesorphrasesbedeclaredinvalid
INTRODUCED READ APPROVED AND ORDERED PUBLISHEDTHIS7ordayofMarch1973
TOWN OF VAIL
By
ayorATTEST
Town C lerk
NTRODUCED READ ADOFTEO AS AMENDED AND ORDER EDPUBLISHEDTHISdayofAprit1973
T OWN OF VA I L
B y
MayoATTEST
2
G
Town Cterk
3
RESOLUTION NO 1
Series of 1977
A RESOLUTION OF THE TOWN COIINCIL OF THETOWNOFVAILNAMINGTHEANTHOLZPROPERTYTHEGERALDRFORDPARKANDSTATINGCERTAINMATTERSINRELATIONTHERETO
WHEREAS Gerald R Ford has brought to the Town of
Vail his interest and his encouragement
WHEREAS Gerald R Ford has shown through his private
life and his public life a commitment to recreation the
environment and places set aside therefor
WHEREAS the Town of Vail is indebted to Gerald R
Ford the man and Gerald R Ford the President of the United
States for his contribution to this community and
1
WHEREAS the Town Council believes that a statement
of the communitys appreciation and respect for Gerald R Ford
is appropriate and called for
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL
OF THE TOWN OF VAIL COLORADO THAT
i
The appreciation of the Council and the residents
of the Town of Vail is hereby expressed to President Gerald
R Ford for his interest in and contribution to the Town of
Vail and as an expression thereof that property commonly
referred to as the Antholz Park is hereby named the Gerald R
3 Ford Park
INTRODUCED READ APPROVED AND ADOPTED this 18th
j day of January 1977
y r
ATTEST
1
Town C erk
RESOLUTION N0 19
Series of 1985
A RESOLUTION ADOPTING THE
FORD PARK MASTER PLAN
WHEREAS the Town Council considers it a priority to develop the Ford Park
Master Plan and
WHEREFiS the Town Council is of the opinion that the plan has a general
purpose to guide the coordinated development of the park in accordance with effective
park design recreation and culturai needs of the coiranunity and efficient expenditure
of public funds for park improvements and
WNEREAS the Ford Park Master Plan provides for recreational and cuitural
uses access and enjoyment of Ford Park by citizens and guests of of Vail
WHEREAS it is important to the success of the community to make every effort
to maximize the use of the Town of Vails recreational and cultural facilities
and resources and
WHEREAS it is in the public interest to create a Ford Park Master Plan
to allow for the orderly and effective development of the Town of Vails park
1 and
Q NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL AS FOLLOWS
Section l
The Vail Town Council hereby adopts the Ford Park Master Planmap
APPROVED AND ADOPTED THIS 6th day of Au ust 1985
r GOL
au R Johns on Mayor
GP16a
EST
A Bran eyer T n C erk
REsolvrrort rto 27
Series of 1987
A RESOIITITON FbR IliE IRESERVATION AND NfAINIENANCE OF TiEE VAIL NAMJI2E CQMM
thiERFASthe Vai1 Nature Center is located on seven 7 acres of grownd
along the southbank of the Gore Creek in the south section of Ford Fark and
FkE2EA5 the Vail Nature Center is a valuable resource to the trwm of Vail
in that it prwides the Town with a natural grnserve an interpretive cPrter
t
selfguided trails and erivirormiental arrl educational proqtams and
thHE2EAStheVail Nature Center sezves as an educatiorial tool and exanple to
demonstrate praservation and conseivation of the natutaienvirorment and
WHE2EAS the la4m Crnuncil of the Z1am of Vail is desirous of escablistung
general policies to maintain preserve and enhance the appnal of the Vail Nature
CenteY
3 N7N1 I4iMEFORE be it resolved by the Town Council of the Zbwn of Vail
that
The follvwing policies shall establish general guidelines for the
t maintenance enhatcenent arxi future developnent of the Vail Nature Center
1 7be seven 7 acres designated as the Vail Nature Center wi11 be
preserved in their natuLai state as an ecainple of the Gore Valleysnaturalhistoty
2 Ihe Center will renain aocessible only via the foot paths 4 self
guided trails Vehicie access will be prohibited with the exceptionofdeliveryofitemstoociunbersomeorheavytobemanuatlydelivered
to the Center
3 The Fbliciesand Procedures marnial of the Vail Natzire Center addressesindetailthegoalsarxlobjectivesoftheVailNatureCenterandthe
maintenance recond for the grvunds and facility Staff ptrocedures for
appropriate care preservation and maintenance of the Centersbuilding
and groiuxls are listed in detail in this manual
4 Substantial canges to the building and qrouncLs nnist be reviewed by the
Ibwn Couuicil and other applicahle Zbwn review agencies
TMROIJJCED RF11U 11PPROVED 11ND ADOPPED this3ri of oven er 1987
C lGJ5
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M441387irt
RESOLUTION NO 44
Series of 1988
A RESOLUTION AMENDING THE FORfl PARK MASTER PLAN
WHEREAS the Vail Town Council and Vail Metro olpitan
Recreation District believe that the amendments to the Ford
Park Master Plan provide for a more effective way to develop
Ford Park for the benefit of the Vail community and
WHEREAS the Vail Town Council and Vail Metropolitan
Recreation District are of the opinion that the Phase I
t amendment to utilize the onsite tennis courts with a provision
to add an additional four courts and the Phase II amendment to
locate the aquatic facility on the eastern softball field are
in accordance with effective park design and recreational needs
E
of the community and efficient expenditure of public funds for
park improvements and
WHEREAS the amendments to the Ford Park Master Plan
provide for recreational uses access and enjoyment of Ford
Park by citizens and guests of Vail and
WHEREAS it is important to the success of the community
to make every effort to maximize the use of the Town of Vails
recreational facilities and resources
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE
TOWN OF VAIL COLORADO AS FOLLOWN3
Section 1
The Vail Town Council hereby adopts the Phase I and Phase II
amendments to the Ford Park Master Plan as drawn by THK
Associates September 21 1988
APPROVED AND ADOPTED THIS 6th DAY OF December 1988
Kent R Rose Mayor
ATTEST
d 4
Pamela A Brandmeyer Town Clerk e
RESOLUTION N0 46
Series of 1988
A RESOLUTION APPROVING A SERVICE AGREEMENT BETWEEN
THE TOWN OF VAIL AND THE UAIL METROPOLITAN RECREATION DISTRICT
WHEREAS the Town of Vail the Town and the Vail Metropolitan Recreation
District the District have provided and presently provide recreational programs
and services to the inhabitants and guests of the Town and
WHEREAS after a long period of discussion and negotiation it is the desire of
both parties to provide for the provision of all such services 6y the District and
WHEREAS the Town and the District are authorized by the Constitution and the
Statutes of the State of Colorado including CRS 291203as amended to enter
into intergovernmenta agreements to govern the provision of such services to the
inhabitants and visitors of the Town and
WHEREAS the parties wish to enter into the agreement attached hereto as Exhibit
A and made a part hereof by reference providing for the provision of such
recreationai programs and services by the District to the Town and setting forth
details in regard thereto
NOW THEREFORE BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF VAIL
COLORADO
1 The service agreement between the Town and the District attached hereto as
Exhibit A be hereby approved
2 The Town Manager be hereby authorized to execute said agreement and all
employees officers and agents of the Town of Vail to take all steps necessary to
put said agreement into effect
INTRODUCED READ APPROUED AND ADOPTED this 20th day of December 1988
c
Kent Rose Mayor
ATTES7ti I
QCmtltltLPiy3CCrwJ
Pamela A Srandmeyer Town Clerk
TOWN OF VAILVAIL METROPOLITAN RECREATION DISTRICT
AGREEMENT
THIS AGREEMENT is made and ent ered int this day f 1a C
198 by and between the TOWN OF VAII COLORADO a Colorado municipal corporation
hereinafter referred to as the Town and the VAIL METROPOLITAN RECREATION
QISTRICT a Colorado quasimunicipal corporation hereinafter referred to as the
District
WHEREAS the Town and the District provide recreational programs and services to
the inhabitants and guests of the Town and
WHEREAS it is the desire of both parties to provide for the provision of all
such services by the District and
WHEREAS the Town and the District are authorized by the Constitution and
A
Statutes of the State of Colorado including CRS 291203 as amended to enter
into governmental agreements to govern the provision of such services to the
inhabitants and visitors of the Town
NOW THEREFORE in consideration of the mutual promises contained herein the
parties hereto agree as follows
1 PURPOSE
It is the general purpose of this Agreement to transfer the management and
provision of ail recreational services for the inhabitants and visitors of the Town
of Vail to the District It is intended that such a transfer shali be financially
neutral to the 7own and that all financial benefits and costs will accrue to the
i
i District
2 SERVICES T4 BE PROVIDED BY THE DISTRICT12aTheDistrictshallrovidetotheTownrecreationalp programs and services
Such services and programs shall be ofhigh quality and shall be of sufficient
diversity and scope to meet the recreational needs of the inhabitants of the Town
and the visitors thereto
3 REAL PROPERTY AND IMPROVEMENTS THEREON
A The Town grants the District a license to use the following real
estate and improvements thereon set forth below and more particularly described in
Exhibit A attached hereto the Premises
i John Dobson Ice Arena and Environs
ii Upper Floor of the Old Town Shop except the Police Weight Room
iii Youth Center
iv Nature Center
v Upper Bench of Ford Park
vi Public Tennis Courts
vii Athletic Field
subject to the following terms and conditions
1 Use of Premises
The premises shall be primarily used for recreation programs and
services except as otherwise provided for herein The District shall permit the
Town to use the Upper 8ench of Ford Park fior skier parking during the ski season
The Town at its sole cost shall repair any damage to the Park caused by such
parking
2 Utilities
The District shall pay all charges for gas electricity light
heat power and telephone or other communications services used rendered or
supplied upon or in connection with said premises and shall indemnify the Town
against any liability or damages on account of such charges
w
2
3 Access to the Premises
The Town and its agents shall have the right to enter in or on
the premises to examine them to make and perform such alterations improvements or
additions that the Town may deem necessary or desirable for the safety improvement
or preservation of the premises
4 Alterations by the District
The District shall make no alterations additions or
improvements in or to the premises without the Towns prior written consent All
such work shall be performed in a good and workmanlike manner and all alterations
a additions or improvements upon the premises shall unless otherwise agreed at the
time the Towns consent is obtained or uniess the Town requests removal thereof
become the property of the Town
5 Maintenance and Repairs
The District shail take good care of the premises and the
fixtures and improvements therein inciuding without limitation any storefront
doors plateglass windows heating and air conditioning systems plumbing pipes
electrical wiring and conduits and at its sole cost and expense perform maintenance
and make repairs restorations or replacements as and when needed to preserve them
in good working order and first class condition The Districts obligationfor
repair and replacement shall include all interior exterior nonstructural ordinary
and extraordinary unforeseen and foreseen repair snow removal and rubbish
1
removal landscaping and lawn care The Town shall replace all plumbing facilities
and equipment installed for the general su 1 of hct and cold water heaPPY t air
conditioning and electricity when such replacement is necessary to keep the
property and improvements functioning propery when the cost of the replacement
thereof exceeds five thousand dollars 5000 The repair maintenance and
w
replacement of the refrigeration system for the ice surface in the Dobson Ice Arena
3
shall be the sole responsibility and cost of the District The Town shall not be
responsible for the replacement of any equipment damaged by the willful acts or
negligence of the District The District shall develop a maintenance schedule for
each respective improvement used pursuant to this Agreement which scheduie shall be
subject to the approval of the Town The District shall keep a log setting forth
actual maintenance performed at the Dobson Ice Arena The log shall be kept in the
same manner as presently maintained by the Town prior to the effective date hereof
6 Assignment
This license shall be nonassignable and the District shall not
mortgage hypothecate or encumber any of the facilities set forth herein without
the prior written consent of the Town in each instance
7 Damage to or Destruction of Premises
If any of the licensed premises are dama9ed bY fire or other
cause so that they may not be used for the purpose which they were intended and the
repair or replacement of such premises shall require substantial cost the Town may
elect not to repair such damage and this license shall automatically terminate as it
relates to said damaged or destroyed premises effective as of the giving of notice
by the Town of such election
8 Injury to Person or Propertv
a The District covenants and agrees that the Town its agents
servants and employees shall not at any time or to any extent whatsoever be liable
responsible or in any way accountable for any loss injury death or damage to
persons or property or otherwise which at any time may arise in connectin with the
premises or be suffered or sustained by the District its agents servant or
i
employees ar by any other person rightfully on the premises for any purpa
whatsoever whether such loss injurydeath or damage shall be caused by or in any
w
way result from or arise out of any aat omission or negligence of the District its
4
I
agents servants or employees or of any occupant subtenant visitor or user of any
portion of the premises or shall result from or be caused by any interference with
or obstruction of deliveries to the premises by any person or by the loss or
destruction by any persan of furniture inventory valuables files or any other
property kept or stored on or about the premises or by any other matter or thing
uniess resulting soieiy from the negligence or willful misconduct of the Town its
t agents servants or empioyees The District shail forever indemnify defend hoid
and save the Town free and harmless of from and against any and all demands
claims causes of action liabilities losses damages or judgments on account of
any of the foregoing provided that this indemnity shall not extend to damages
resulting solely from the negligence or willful misconduct of the Town its agents
servants or employees The foregoing obligation to indemnify shall include
s indennification to the Town for all costs expenses and liabilities including but
not limited to attorneys fees incurred by the Town in investigating and defending
any of the matters covered hereby
b The Town its agents servants and employees sha11 not be
liable for injury death or damage which may be sustained by the improvements
betterments persons goods wares merchandise or proPertY of the District its
agents servants employees invitees or customers or any other person in or about
the premises caused by or resulting from fire explosion falling plaster steam
electricity gas water rain or snow leak or flow of water rain or snow from or
into part of the building or from the roof street subsurface or from any othersIplaceorbydampnessoffromthebreakageleakageobstructionorotherdefects of
n the pipes sprinkiers wires appliances plumbing air conditioning or lighting
fixtures of the building or the premises
v 5
9 End of Term
Upon the expiratian or other termination of this Agreement the
District shall promptly quit and surrender to the Town the premises in 9ood order
and first class condition ordinary wear excepted The District shall remove such
alterations additions improvements fixtures equipment and furniture as the Town
shall require
10 Compliance with All Laws and Re ulations
The District agrees not to use or permit the Premises to be used
for any purpose or in any fashionprohibited by the laws of the United States ar
the State of Colorado or the ordinances or regulations of the Town of Vail
including the Towns no smoking ordinance Ordinance No 11 Series of 1988
B In addition to the recreational premises set forth in this Agreement
the Town further grants a license to the District to utilize the offices they are
presently utilizing at the time of the signing of this Agreement in the Vail Public
Library for continued use as office space only subject to the terms and conditions
set forth in Section 3A hereof except that the District shall not pay utility costs
for said offices which costs shall be the responsibility of the 7own The Town
further grants the District the right to utilize ten 10 parking spaces on the land
commonly known as the Mud Lot The right to use said parking spaces may be
terminated by the fown upon the giving of thirty 30 days written notice of such
termination to the District
C The Town currently leases from third parties the following premises
for recreational purposes
a Red Sandstone Gym
b Potpourri Day Camp
The Town shall attempt to assign said leases to the District subject
M
to any restrictiononassignment contained in said leases
6
4 E UIPMENT
A The Town hereby transfers to the District for its use during the term
h re feo the personal property equipment and vehicles set forth in Exhibit 6 hereof
B Except as otherwise provided for herein the District shall furnish
and supply all necessary labor supervision equipment motor vehicies office
space operating and office supplies necessary to provide the Town with the services
contemplated hereunder All equipment and vehicle maintenance costs shall be the
sole responsibility of the District
5 SERUICES PROVIDED BY THE TOWN
The Town shall provide the District with financial and computer services as
set forth in Exhibit C attached hereto and made a part hereof by reference In
p addition the Town shall provide the District with planning services subject to such
y contro2 and provisions as the Town deems appropriate The Qistrict shall pay no
charge for ordinary ongoing daytoday planning services but for services which the
Town in its sole discretion deems extraordinary the District sha11 pay a rate as
sha11 be agreed upon by the parties on a case by case basis Throughout the term oft
this Agreement the Town shall have the right to use the Apple computer located in
r the District office on the date of execution hereof or any replacement or substitute
therefor at all reasonable times
6 HEALTH INSURANCE
The District shall be liable for eleven and onehalf percent 115 of
accrued liabilities of the Towns health insurance plan existing on December 31
1987 based on the number of eligible District and Town employees as a percentage of
the plans total eligible employees
i 7 CONTROL OF THE JOHN DOBSON ICE ARENA
r The parties understand the John Dobson Ice Arena is a multiuse facility
utilized for both recreation and otherpurposes by the Town and further understand
7
the Arena is subject to certain terms and conditions contained in a Deed of Gift
between the Town and the Websters a copy of which is attached to this Agreement as
Exhibit D The District agrees not to violate any of the terms and conditions of
said Deed of Gift during the term hereof The Districts use of the Arena pursuant
to this Agreement shall be subject to all outstanding agreements between the Town
and third parties for or relating to the use of the Arena The District agrees that
during the term hereof the District shall allow the following organizations the
right to use the Arena free of charge ihe District shall allow other nonProfit
corporations which are located in the Upper Gore Valley to use the Arena for events
that provide a social or cultural benefit to the Town for a fee equal to the costs
and expense of staging the event
Battle Mountain High School for graduation ceremonies
The District agrees to use its best efforts to maximize the use of the
Arena for conventions meetings conferences concerts and other income producing
events during the period it is not required to use the Arena for ice skating by the
Deed of Gift During the term of this Agreement the Town shall have the right to
use the Dobson Ice Arena for a tatal of thirty 30 days during each year of the
term hereof for whatever purposes it deems appropriate upon the giving of thirty
30 days written notice of such use to the District The Town may exercise twenty
20 of said days between March 15 and December 15 and ten 10 of said days
between December 15 and March 15 The Town shall be responsible and shall have the
right to negotiate all terms and conditions of any activity or event the Town wishes
to use the Arena for during said thirty 30 days The District shall be entitled
to receive the gross receipts or rent produced by any such event less all expenses
and costs thereof
If the Town makes a good faith decision at a public meeting that the
w
welfare of the Town and its inhabitants requires that the Dobson Arena be utilized
8
entirely for purposes other than recreation it shall give notice thereof to the
District The District shall have ninety 90 days from the giving of such notice
to vacate the premises in accordance with the provisions set forth in Para9raph
3A9 hereof
8 RECREATION PLAN
During the month of February 1989 at a regular or special meeting of the
Town Council of the Town of Vail and during each subsequent February during the
term of this Agreement the District shall present a recreation plan to the Town
Council detailing the Districts fees budget plans and programs for the
forthcoming year The Town Council shall be given the opportunity to critique the
plan and suggest changes in the plan to the District The District shall give due
consideration to all requests of the Town regarding the plan The District sha7bbaseitsrecreationalprogramfortheforthcomingyearonsaidplan
9 FINANCIAL CONTRIBUTIONS
The Town shall contribute to the District the sum of five hundred
twentytwo thousand thirtythree dollars 522033 as set forth in Exhibit E hereof
for each year during the term of this Agreement to be used by the District
exclusively for the provision and development of recreational services programs
and facilities to the Town If the Coors Classic is not held within the ToWn and if
the District does not provide Fourth of July youth programs during any year hereof
the contribution of the Town shall be reduced accordingly This contribution shall
be made to the District for each year during the term hereof as follows
A January 4
B February 2
C March 15
D Apri 6
E May 6
x A
r
9
F June 6
G July 15
H August 14
1 September 10
J October 106
K November 6
L December 66
No later than two 2 years from the date hereof the District will hold an
election and submit a mill levy increase to the authorized voters of the District
The mill levy increase shall be sufficient to increase the Qistricts annual tax
revenues in an amount equal to the Towns annual contribution provided for in this
paragraph Should the mill levy increase be approved the Town shall take all steps
necessary to reduce its mill levy so its tax revenues are reduced by an amount
equivalent to the Districts increase
In any year during the term hereof in which the Town decreases its general
fund expenditure budget subsequent to January 1 of any fiscal year the Towns
contribution to the District shall be proportionately reduced
In any year in which the Town reduces its budget by decreasing its general
fund expenditures five percent 5 or greater than the expenditures1in the previous
years budget due to a fiscal emergency occasioned by severely reduced sales tax
revenues or extraordinary expenditures the Towns contribution to the District
shall be proportionately reduced
10 GOLF TENNIS AND SKATING PASSES
The Town will be charged by the District at the residential rate in effect
at the time for each time a Town employee plays golf or tennis However the Town
shall not be charged a total amount for any employee in excess of the respective
w
10
cost then in effect for a resident golf or tennis pass The District shall provide
skating passes for Town employees at no cost
11 DEBT
The Town shall be solely responsible for all debt related to recreation
facilities owned by the Town existing on the effective date of this Agreement All
financing for recreational purposes occurring subsequent to the effective date of
this Agreement shall be agreed upon by the Town and the District on a case by case
basis
12 DISTRICT BOUNDARIES
R The District and the Town will use their best efforts to take whatever
steps are necessary to make the boundaries of the District and the Town coterminous
13 PERSONNELsTheTown and the District and their respective officers agents and
employees shall fully cooperate so as to facilitate the performance of this
Agreement The provision of recreational services and programs as contemplated in
this Agreement the hiring firing and discipline of District employees shall be
the responsibility of the District No person employed by the District in
accordance with this Agreement shall have any right to Town benefits includin 9
heaith insurance and pension The District however may invest pension funds with
the Town subject to such conditions as may be established by the Town and permitted
a by law The Town shall not be liable for the payment of any salaries wages ori
f
other compensation to any District personnel performing recreation services pursuantitothisAgreementnorforanyobligationoftheDistrictotherthanprovidedfor
herein Nothing herein shall obligate the Town to be liable for the injury or
i sickness of any District employee arising out of hisher employment
w
14 LIABILITY AND INSURANCE
A The Town its officers and employees shall not be deemed to assume
any liability for the intentional or negligent acts errors or omissions of the
District or of any officer agent or employee thereof Likewise the District its
officers and employees shall not be deemed to assume any liability for the
intentional or negligent acts errors or omissions of the Town or of any officer or
employee thereof
B The District agrees to indemnify defend and hold harmless to the
extent allowed by law the Town itsrespective agents officers servants and
employees of and from any and all loss costs damage injury liability claims
liens demands action and causes of action whatsoever arising out of or related
to the Districts intentional or negligent acts errors or omissions or that of
its agents officers servants and employees whether contractual or otherwise
Likewise the Town agrees to indemnify defend and hold harmless to the extent
allowed by law the District its respective agents officers servants and
employees of and from any and all loss costs damage injury liability claims
liens demands action and causes of action whatsoever arising out of or related
to the Towns intentional or ne li ent acts errors or omi sio99s ns or that of its
agents officers servants and employees whether contractual or otherwise
C The District and the Town shall respectively provide their own public
liability property damage and errors and omissions insurance policies sufficient
to ensure against all liability claims and demands or any other potential
liability arising from this Agreement Further the District and the Town
respectively shall name subject to the approval of each respective partys
insurance carriers the other respective party as a coinsured under such insurance
policies and to the extent of any potential liability arising under this Agreement
M
and upon reasonable written request shall furnish evidence of the same to the
12
other respective party In any event each party respectively shall procure and
maintain the minimum in insurance coverages isted below All coverages shall be
continuously maintained to cover all liability claims demands and obligations
assumed by the parties hereto In the case of any claimsmade policy the necessary
retroactive dates and extended reporting periods shall be procured to maintain such
continuous coverage
a Workmans Compensation insurance to cover obligations imposed by
s applicable laws for any employee engaged in the performance of work under this
contract
b General Liability insurance with minimum combined single limits
of one million dollars 1000000 each occurrence and one million dollars
1000000 aggregate The policy shall be applicable to all premises and
operations and shall include coverage for bodily injury broad form property dama9e
personal injury blanket contractual products and completed operations
c Comprehensive Automobile Liability insurance with minimum
combined single limits for bodily injury and property damage of not less than one
million dollars 1000000 each occurrence and one million dollars 1000000
aggregate with respect to each of the parties owned hired or nonowned vehicles
used in the performance of services hereunder
d Errors and Omissions insurance with minimum limits of one million
dollars 1000000 each claim and one million dollars 1000000aggregate
e If the District obtains a liquor license to serve wine beer or
intoxicating liquors it sha11 obtain liquor liability insurance with limits of one
million dollars 1000000 each claim and one million dollars 1000000 in the
aggregate
13
Failure of either party hereto to maintain policies providing the
required coverages shall constitute a material breach of this contract upon which
the nonbreaching party may immediately terminate this Agreement
15 EFFECTIVE DATE
This Agreement shall become effective on the first day of January 1989
16 TERMINATION
A Unless sooner terminated as provided for herein this Agreement shall
terminate on December 31 1993 Nothing contained herein shali be deemed to prevent
or estop the Town during the term of this Agreement from taking action to dissolve
the District pursuant to Section 321701 CRS as amended
8 llpon termination of this Agreement as set forth herein the Districts
license to use Town real property and al1 improvements thereon sha11 cease as
provided for in paragraph 3A9 hereof In addition the District shall convey to
the Town all equipment vehicles and personal property set forth on Exhibit B which
had been previously transferred to the District In the event that any such
equipment property or vehicles had been replaced by the Oistrict the District
shall convey to the Town such replacement
17 MISCELLANEOUS PROVISIONS
A No modification or waiver of this Agreement or of any covenant
condition or provision herein contained shaii be valid unless in writing and duly
executed by the party to be charged therewith
B This written Agreement embodies the whole Agreement between the
parties hereto and there are no inducements promises terms conditions or
obligations made or entered into either by the Town or the District other Hhan those
contained herein
C This Agreement shall bebinding upon the respective parties their
w
successors or assigns
14
D All agreements and covenants herein are severable and in the event
that any of them shall be held invalid by a court of competent jurisdiction this
A reement shall be inter reted as if9p such invalid agreement or covenant were not
contained herein
E The District and the Town have represented to each other that each
possesses the legal ability to enter into this Agreement In the event that a court
s
of competent jurisdiction determines that either of the parties did not possess the
legal ability to enter into this Agreement this Agreement shall be considered null3
and void as of the date of such court determination
F Any notices to be sent to the parties pursuant to the terms of this
Agreement shall be mailed to the following addresses
Town Manager
Town of Vail
75 South Frontage Road
Vail CO 81657
Chairman
Uail Metropolitan Recreation District
292 West Meadow Drive
Vail CO 81657
G This Agreement shall not be deemed to confer or grant to any third
party any right to claim damages or bring any legal action or claim against either
the District or the Town because of any breach hereof or of any covenant conditions
or provision contained herein
IN WITNESS WHEREOF the Town and the District have executed this lease as of the
1
date first set forth abovef
i
VAIL METROPOLITAN RECREATIONTOWNOFVAILaColoradomunicipalDISTRICTaColorado
corporation quasigovernmental corporation
fi
r
Dy D1T
f Rondall U Phillips Town Ma ger
y
T mothy Garton Chairman
9
yF
15
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xrw m d r r yrwvr MswwhnhaY Jiif t to ow Ao m
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o OeILCRQ23Q9aRan Atoo
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an AInn
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26 186 ITEMS LISTEDI27
3d
29
30
1
1311
ZI31
sl
Ia
3Y1
OI
a
I
11
i
EXHIBIT C
I
FINANCIALCOMPUTER SERVICES THE TOWN WILL PROVIDE FOR VMRD FOR A
rrE
PURCHASING AND CASH DISBURSEMENTS
Input Claims
Print Checks
Prepare Hand Checks
Prepare Checks for SigningReviewChecksandBackupMailChecks
File Checks and Stamp Paid
PAYROLL
Master File Updates
Print and Distribute Time SheetsTimeSheetPreparation
Input Time
Verify Batch Totals
Input Voids and Handwrites
Run a Trial Register and VerifyPrintandSignChecks
Run Reports
Maintain PayroZl Personnel FilesProcessPayrollAdvances
Quarterly Reports
Preparation of W2s
CASH RECEIPTS
Review Daily Sheets and General Ledger PostingIceArena
General Recreation
Nature Center
Tennis Courts
Golf Deposits
Make the Bank Deposits For Recreation and Ice ArenaPickupmoneyatIceArenaandRecreationDepartment DailyMondayFriday
CASH MANAGEMENT
r
Track Interest Income
Reconcile Bank Accounts
EXHIBIT C
PAGE 2
COMPUTER
Provide Necessary Computer Time
Daily Backups Mainframe onlyUpgradestoFinancialSoftware Including GL APPO CC PRARFA
System Maintenance
Query into Accounts Payable Accounts Receivable and GeneralLedgerPayrollPersonnelandFixedAssetSoftwarePrograms
OTHER
Reconcile any Hotel and Convention Advance DepositsPrepareSalesTaxReturn
Reconcile other General Ledger AccountsReviewMonthEndGeneralLedgerMaintainFixedAssetLedgerasinformation is provided byVMRD
Invoice Miscellaneous Charges
TOWN OF VAIL FEE
Total 1989 fee for these services will be 33 375 The TownwillbillVMRDinequalmonthlyinstallmentsof278125VrIl2DistolettheTownknowonanannualbasisbymidJulywhatfinancialjcomputertaskstheywanttheTowntoprovideforthenextyearTheTownwillthenprovideVMRDthenextyearscostforthoseservices
FINANCIALCOMPUTERSERVICES VMRD WILLPERFORMFOR THEMSELVES
CASH RECEIPTS
Receipt Cash Through the RegisterClosetheRegisterandPrepareDaily Cash SheeteollectBadChecksandBadDebts
PURCHASING CASH DISBURSEMENTS
Purchase Order Preparation
Print Purchase Orders and DistributeDistributeMail
Obtain Purchase Order AuthorizationVouchtheInvoices
Reconcile Monthly Vendor StatementsSiqnChecks
EXHIBIT C
PAGE 3
PAYROLL
Payroll Audit per FLSA
COMPUTER
PC Repairsand Maintenance
Saftware Maintenance on Parks and Recreation Programs andRequestedUpgrades
PURCHASE OF FORMS
VMRD is responsible for the procurement and payment of theirownpayrollandaccountspayablecheckstimesheetscomputerpaperandanyothernecessaryforms
ONGOING FINANCI ALCOMPUTER RELATED SERVICES TOV WILL PROVIDE FORANADDITIONALFEE
Financialcomputer related services not included in s tandardfeetoVMRDbuttheTownwillprovideuponrequestforafeeof30perhouradjustedannually
i Meeting Attendance
Financial PlanningBudgetControl
Preparation of MonthendTreasurersReportContractAdministration
PrQparation of Annual BudgetAuditPreparationFinancialandComputerTrainingCashFlowProjections
Document Design and Maintain Accounting Systems for GoodInternalControl
Maintain Cash LedgerlnyestExcessCash
w
EXHIBIT C
PAGE 4
ONETIME SERVICES AND PURCHASES
The Town will perform these onetime services for VMRD at anhourlyrateof20plusanydirectequipmentorservicecosts
Set up New Accounts with Budget Histor 1987TransferEmployeeMasterFileInformationtoVMRD8 ata
Fixed Asset Input and Reconciliation for VMRD Assets prior itoJanuary11989SetupIndependentCashReceiptingSystemDotMatrixPrinterestimatedcost40007000PensionPlanDocumentandTrustAgreementModificationstoQuarterlyBenefitStatementandReportsPersonnelSystemsandProcesses
OTHER
VMRD will maintain a printer at therecreation offices to
Print Purchase Orders l
Print Financial ReportsPrintDailyCashReports
VMRD is responsible for all their own procurement of suppliesandmaterials
The pay phones in the Ice Arena and the Teen Center shallcontinuetoexistwiththeTownperitsmultiyearagreementwithUSTranscommunicationsIncUSWestpayphonesshallremaintheresponsibilityofrecreation
If the Town performs VNIRDs financial services asdescribehereinthenVMRDagreestobankatthesamebankasthe
d
Town The Town and VMRD may contract together for bankingservicesinordertomaximizesavings
The Town shall notify the District Manager in a timely mannerofanyviolationsofpoliciesorproceduresestablishedbytheDistrictTheTownControllershallbenotifiedifanychangesaremadetopoliciesandproceduresestablishedbytheDistrict
The Towns accounting staff shall not be held liable forerrorsandirregularitiesthatmayoccuriftheyactedprudentlyandinconformancewiththeDistrictswrittenaccountingpoliciesandproceduresoriftheDistricthasnotprovidedforwrittenlaccountingpoliciesandprocedures
EX HIBIT C
PAGE 5
VMRD shall set up separate accounts with vendors and notifythemthatallinvoicesandstatementsbemaileddirectlytoVMRDspostofficebox
w
120588
Estimate of Cosis to rrovide Acrnurttinq S2rvites or the 121388FropoedVaAietropolitanFecreationDistrict
COF1P TQTAL bLL rATc DGLLAr AVAfrPICATOu4MRDCCMrHQuRSHRSFcrEMAMGjuiAhNIALEILLRATETASkSTASFSFODFE10FERM0FERHOLrPERhi0FATtFEFhGUk
Furchasinqand Gash
DisSursements
PO preparation x z 18
Print rOs distri6ute x x 5
distribuesnail x
05tain autherization x
Vouch the inwoire Y
Retoncile mo stmts x
Input claims x 32 100 1300 41E00
Write checEs x 1 100 51300 1540
Hdnd hecks x 10 1000 1300 13000
Prepare chls for siq 04 11Qt 32200S1GnCh2Ck5X
Review chEis baEup 4tt 900
Mai 1cit4s 400 1100 4400FilechecksLasiamppaid40011004400
66 5700 iot QQ 9120t0 10 a
P ayroll
Mastpr file updates x 50 155 5588Frintdistributetme
sheet s x 4 350 11 00 38 50Timesheetprepx72UO1100132noInputtimex17001300S9100Verifybatchtotalsx1150162524nInputvoidsandhandwrtesx1154162522438Funatrialregisterverifyx130011011r3J00PrintsigncherEsx130013003900Rwreportsz300S110000MiscdutiesMaintainpersonnelfilesxSO01658125Prncessadvancesx2CWZcI62540bQuarierlyrepcrtsx L5FrepareW21sx11000
23 4450 583 Qc1 gE956 QC I310
Estimate of ioststo Prrivide Atnuntinq Frvices for the
Propced Vaii Metropolitan Recrearion District
c Qiir TQTAL BILL FATE DOLLAF RVcRAGEAPGLjCA71QNVMRDt0iPH3t1FSNFSPEREMFAMOUNTAidhLJAiRILLRAtE7ASSTnSiSRODPERM0PERM0PERHOi1RFrRN0FATEFERHOUh
Cash receipts
Feceipt casti thru the reqister x 40
Cloethe reqister and
prepare daily sheet X
Collect bad checks x
Feview dai1y sheets post GL
Ice arena x 8 1500 1100 16500GerFtecx850011U5500Naturecenterx330012043304Tenniscourtsx437511044125GLw1fdepositsxS551100w650PitkupdailyrashIcee5501100S6050MakethebantdepositIceRec0001300a26000
63 5775 E525 8 It13 00 11E9
Gash manapement
Tratk interest income 100 1300 13100Reccncilebanlacctsc001005200Reviewbankresti5027551139
J50 7Ee318 Y71650 ia7
Other accountinq activities
Reconci 1 e Motel advance ctepoSI t5
Invoice misc charges 11 L1G i4LOrJFreparesalestaxreturn100J1C4JFeccnrilertherGLacts200lE3Finanrialrepartsx2100110081100Feviewqeneralledqer15075g341Maintainfixedassetrecordsz0013002E004
9 501 3285016 04Total
r omputerhours 161 ai 7581 7531331 00Total
camputer mainienance ifAttual Custs 200 002 40000FensionadministrationtofActuall45t5w
335
00YJ2
37 J 00 vMacPRoi
FIRST AQOENDUM TOTOWNOFVAILVAILMETROPOLITANRECREATION DISTRICT
AGREEMENT
THIS ADDENDUM is made and entered into this day of
1990 by and between the TOWN OF VAIL COLORADO a Colorado municipa corporation
hereinafter referred to as the Town and the VAIL METR4POLITAN RECREATION
DISTRICT a Colorado uasiq municipal corporation hereinafter referred to as the
District
WHEREAS the Town and the District entered into a certain Agreement dated
January 24 1989 dealing generally with the provision of recreational pro9rams and
services to the inhabitants and guests of the Town by the District the
Agreement and
WHEREAS the parties wish to amend certain provisions of the Agreement and
Exhibit E attached to theAgreement and incorporated therein
NOW THEREFORE in consideration of the mutual promises contained herein the
parties hereto agree as follows
1 Commencing on January 1 1990 the amount of the financial contribution
made by the Town to the District shall be increased from five hundred twentytwo
thousand thirtythree dollars 522033 to the sum of five hundred fortythree
thousand two hundred fortythree dollars 543243
2 Commencing on January 1 1990 Exhibit E of the Agreement is hereby amended
to read as set forth in the Exhibit E attached hereto and made a part of this
Addendum by reference
3 Commencing on January 1 1990 paragraph 5 is amended to provide for the
following additional services to be provided by the Town to the District
Ford Park
Irrigation 1990 onlyTrashRemovalnonspecial event onlyFTowerPlantingandMaintenanceinCurrent Beds at Tennis CourtsHandMowingaroundTennisCourtsRepairIrrigationSystem
Golden Peak
Trash pickup
Golf Course
Flower Planting and Maintenance in Current BedsPlowing
Sweeping
Dobson Ice Arena
Fiower Planting and Maintenance in Current BedsMowing
Red Sandstone School
Plowing
Sanding
Special Events Races only for similar events and races as actually held
Street Sweeping
in 1989
Police
Setting CoursesBlockades
4 The provision in paragraph 9 of the Agreement which provides that no later
than two 2 years from the date of the commencement of the Agreement the District
will hold an election and submit a mill levy increase to the authorized voters of
the District sufficient to increase the Di trsicts annual tax increases in an amount
equal to the Towns annual contribution is hereby deleted
5 In addition to any contributions of the Town set forth in the Agreement or
this Addendum and any expenses to be paid by the District set forth in the
Agreement and this Addendum each party shall pay those recreation related expenses
which they respectivel y paid prior to the execution of the Agreement
6 Except for the amendments set forth in this Addendum all other provisions
of the Agreement shall remain unchanged and in full force and effect
WHEREFORE the parties have signed this Addendum on
19l
TOWN OF AIL a Colorado munici al
VAIL METROPOLITAN RECREATIONpOISTRICTaColoradocooationquasigovernmentalcorporation
By BYonallVPhiilipsTownanager K Wilson Chairman
2
EXHIBIT E
Detail of TOV Payment to UMRO for
Provision of Recreation Services
a ITEM PAYMENT AMOUNT
TOV Recreation Subsidy 476383OfficeSupportExpenses5850UnemploymentInsuranceCosts2500PersonalComputerRepairMaintenance500SoftwareMaintenance788FourthofJulyYouthEvent8000CurrentUMROManagementFees29234NewVMROManagementFees33375ZamboniReplacement
Refrigeration Equipment Replacement 3196
Parking Passes 5700
Park Maintenance 1200
Workers Compensation Insurance 23000
Property Insurance 15970iAdvertisingforVacantPositions4893
Phone Services 225
683
TOU Payment to VMRD 543243
do
This amount will be supplemented by a onetime payment of 7500 for the Zamboniand12000fortherefrigerationequipment
s
TOWN OF YAIL t
75 Sauth Frontage Road i AttorneyVailColorado81657
30347921071FAX 3034792157
Apri120 1993
Mr Ken Wilson
Vail Recreation District
292 West Meadow Drive
Vail CO 81657
RE TOVVRD Addendum to Agreement dated January 24 1989
Dear Ken
Enclosed is a fully executed original copy of the above referenced agreement for your files
If you have any questions please do not hesitate to call
Yours truly
Larry A Eskwith
Town Attorney
LAEdd
i
TOWNOF YAIL
75 South Frontage Road i AttorneyvailColorado81657
30347921071FAX3034792157
April 20 1993
Mr Ken WilsonVailRecreationDistrict
292 West Meadow Drive
Vail CO 81657
RE TOVVRD Addendum to Agreement dated January 24 1989
Dear Ken
Enclosed is a fully executed original copy of the above referenced agreement for your files
If you have any questions please do not hesitate to call
Yours trulY
Larry A Eskwith
Town Attorney
LAEdd
ADDENDUM
TOWN OF VAIWAIL RECREATION DISTRICT
THIS ADDENDUM is made and entered into this 13 day of h9 y 1993by and
between theTown of Vaif Colorado a Cotorado municipal corporation hereinafter referred to as the Town
and the Vai4 Recreation District a Colorado quasimunicipal corporation hereinafter refened to as the
Districi
WfiEREAS the Town and the District entered into a certain Agreement dated January 24 1989
dealing generally with the provisions of recreational programs and services to the inhabitants and guests
of the Town by the District the Agreement and
WHEREAS theAgreement was amended by the First Addendum to the Agreement dated August
8 1990 and
WHEREAS the parties again wish to amend certain provisions of the Agreement to provide tor the
extension of the Agreement for another year and to provide for the District to hold an efection in May 1994
to present before the voters ot the District the ballot issue to raise the mill levy of lhe District and lower the
mili levy af the Town as more specrficafly provided herein
NOW THEREFORE in consideration of the mutual promises contained herein the parties agree
as follows
1 P4agraph 16 of the Agreemern is hereby amended to read as follows
Paraaraph 16 Termination
A Unless sooner terminated as provided for herein this Agreement shall terminate
on December 31 1994 Nothing contaistied herein shatl be deemed to prevent or stop the Town during thei
term of this Agreement from taking action to dissofve She District pursuant to 321701CRSas amended
B Upon termination ot this Agreement as set forth herein the Districtslicense to use
Town real property and all improvements thereon shall cease as provided for in Paragraph 3a9hereof
In addition the District shalt convey to the Town all equipment vehicles and personal property set forth
on Exhibit B which had been previously transferred to the District tn the everrt that any such equipmeni
property or vehicles have been reptaced by the District the Districl shall convey to the own such
replacemems In addition all cash 6atances in the accnsal accourns for the replacement of the Zamboni
and refrigeration equipment shall be transferred to theTown
2 The Agreement is hereby amended by the addition of thefollowing Paragraph 18 to read
as follows
si Paraqraah 18 Mill Lew Transfer
The Town and the District agree that in the best interest of their constituents that the
District will hold an election in May 1994 and further agree that they will present before the voters of the
1
District a batlot issue to raise the miil levy by the amount that 543243 bears in reiation to the 1993
assessed valuatan of the Distrtct wdh an agreement that rf the ballot is approved the Town will
subsequently bwer fts mill levy by an amount which wiN reduce ihe Towns property tax revenues by
543243 If the Distrids increase is approved such mill levy changes wiil occur January 1 1995 The
Town shall provide the District wiih a long term lease Agreement for ail real property consiituting the
premises identiiied in Paragraph 3aof the Agreement ard rtiore particularty described in Exhtbk A hereto
The lease for the premises shalt be negotiated beriveen ihe parties and agreed upon rro later than February
1 1994 which shall be conditional upon the approval of the mill levy transfer as set forth herein
3 Paragraph 5 of theAgreement shall become void and of no eifect commencing on January
1 1994
4 Except for the amendmenis set forth in this Addendum all of the provisions of the
Agreement shall remain unchanged and in full force and effeci
IN WITNESS WHEREOF the parties have executed this Addendum as of the day and year first
written above
TOWNOF VAIL a Colorado municipa corporaiion
BY 1
Margaret A stertoss Mayor
VAIL RECREATION DISTRICT a quasigovernmental corporation
ey leor
Kqfi Wdson Chairtnan
CiVR093J1DD
2
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CE DDE6200 JAD 6200 0101822Q 500 00CAf1PeepqF1nnA20000900079JVIGEnACHINE20STARLISEJAD62000000900060POPPIACHINE20VENDOiJAD6200 k
QC o c
0000900063 PORTIABLE 8AR 20 CAMBRO0000900064POPCORNHACHINE204916361
JAD 6200
STAR 49 JAD 6200oQO090o065znFTnRtNKorcaFal4na20ADDI pyt0000900056GOFFEEnAKER2020260WESThfANRD33AJAD62000000900067SOFTDRINKDISPENSOR201549SclltIX1244JAD6200i0OOOQ0006QBnniFRooccp
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FAFnSTR Fised Asset Cls Serial Acquisit AcquisitianDescriptionCdeNvmberHakMoaellocaDeptDateCost
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oooaonons aarx nana ruaTnrru a ian A7nn noniga nn
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nn c c1 c o 0 1 200
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1 O VArtfilM T V 7 n S
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OCfCWELLLO D 62CS0311B2 690i 00
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nonnqnnnRi c p ien ctnn
0000900086 DRILL PRESSb DAYTON 42660A JAD 6200
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e SPECTMANS TC 6300LS OS300
0000900093 ECOLOCY LTSRARY T NATC 6300 010176 73673I0000900094VACUUftCLEANERTNATC6500010386
ooon4nnnvs reMactac arNr T TC 65Q0 03 03c7 3 4773I0000900097SNOWBL041ERTNATC6300020180
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0000900100 NATER COOLER T DEEP ROCK NA7C 6300
ci 0000900101 INFORMATION DESK T CUTOhIIZE NATC 6300
HDASSDRFAIATt 6500mnAnonninn
0000400103 XC SKI EQVIPMEJT T ASSORTED ASSORTE NATC 6500
0000900304 DISPLAY CASES T NATC 6500
nnnnon Cynp NATG65C6
0000900106 MOTION DETECTOR T NA7C 6500
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pnnonmngpunrn VSljelcnjp r KppqyNpC6400
0000900309 It18 SELECTRIC II T IBIi SELECT NATC 6300
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1Q00090411ARSNGS i NL55AN RSS640001OWb 73741
Description Cde Number MaYeModelLoca Dept Date CosL
i 0000900175 BALANCE 6EAM T qMF OTS 6400 010176 647390000900116SAFTYMATTAPtERICANOTS64000I0176IOOOOVaoucrtirFtsitTPMF1ITT34691
I 0000900118 UCS FLOOR 11AT T USC OTS 6400 010184 7800000000900119VOLLEYHAILNETTAHFRSS6400IrCO00900122OOOOw00120GetgpY660CLRSb4no0090012141EIGHTSETTNEIDERR556400AECDRDPLAYER7AUDIQTRONRSS6400OOOOSaoivq7PGCPf4YRArvneSOdiCltfl23pgaaonainn
0000900124 KROY LETTERING T RAD 61000000900127POPMACHINETVENDORAD61001Q0000900126AFipADl1000000400127MOVIEPROJECTDRTBELLH041ERAD6100I0000900126COPSERTXEROX3420RAD610000
ann cino0000900130PAPEACUTTERTRAD63000000900131DEaKPROCOORD7RAD61000000900132c
RAn0000900133DESXTRAD 61000000900134DESKTRAD6100a90013PFFaIERATORT7OIt74R1rrnncrenrRrqputtanaIon0000900136nIRCOWqVET00731072pANASONICNN6307RAD61000000900137TABLETRAD610000Qi
0000900139 CABINET 7 RAD 63000000900140CAHINETTRAD63000000900141fdPiNETTAAI0000900142TYPEIJRITERTXEROX630RAD61ff100Q000900143TYPEURSTERTXEROX630RAD610000nnlAAcFZ0143TRANSCRIHEftTSECUTIVEBM43RAD6100a0146FILECABINETTN262RAD6100l
An 61nn0148FILECABINETTN290RAD61000149FILECABINETTN290RAD6100
0000900131 CALCVLATOR T SHARP EL2192 RAD 61000000900132CALCULATORTOLYHPIACP770RAD6100
Ceqin oi von aen atnnr0000900174CALCULATORTCANNONP10I0RAD6200r0000900133PRINTERTHPHP2682D17AD6100
G4CRMOnf11 A ppPl F ner rtan a i nnC00009003Z7CqPTPUTERTCOMPAODESKPRORAD61000000900138COMPUTERTCOHPAQDESKPRORAD6300QoooonotqoP4TFITFRr1101368An61nn0000900160PRINTERSTqNOTRAD6100j0000900361BLEACHERSTMIRACLEFPSB6300i000090016B11T1r1iNCTMP01VCwrTTFPGIIAartfli0000900163BLEACHERSThIRACLEFPSB63000000900164FIELDEflVIPhtENTTFPSB6300nonng016ZSIIrrFarnnaTarPSD630n0000900166ZAhBONIENCSNET126070334VpLKSWACO126AJAD62000000900167EXTENTTONCORDSTHEAVYDUTY1413JAD6200r44409DQ168DAL7PEEY57Fn
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TOWN OF VAIL
AND
VAIL PARK AND RE CREATION DISTRICT
LEASE
KUec 1993
TABLE OF CONTENTS
1 PURPOSE 2
2 SERVICES TO BE PROVIDED BY THE DISTRICI 2
3 REAL PROPERTY AND IMPROVEMENTS THEREON 2
A Premises License 2
B Terms and Conditions 3
C Office Space 5
4 CONTROL OF THE JOHN DOBSON ICE ARENA 6
5 RENT 7
6 GOLF AND SKATING PASSES 7
7 PARKING 7
8 BOUNDARIES 7
9 PERSONNEL 9
10 LIABILITY INDEMNIFICATION AND INSURANCE 8
A District Indemnification 8BTownIndemnification8CInsurance9
11 EFFECTIVE DATE 10
12 TERMINATION 10
13 MISCELLANEOUS PROVISIONS 11
A Modifications and Waivers 11
B Entire Agreement 11CBindingAgreement11DSeverabiliri115
E AuthoritY to Enter 12FNotice12GNoThirdPartyRights12y
H Specific Enforcement 12
LIST OF EXHIBITS
Exhibit A Premises License
Exhibit B Deed of Gift
Exhibit C Outstanding Agreements between Town of Vail
and Third Parties
TOWN OF VAIL
AND
VAIL PARK AND RECREATION DISTRICT
LEASE
THIS LEASE is made and entered into this f6ay of 1993 by and
between the TOWN OF VAIL COLORADO a Colorado municipal corporarion
hereinafter refened to as the Town and the VAIL PARK AND RECREATION
DISTRICT a Colorado quasimunicipal corporation hereinafter refened to as the District
WHEREAS it is the desire of both parties to provide recreation programs and
services to the inhabitants and guests of the Town and
WHEREAS the District has been providing such services under agreements signed
in 1989 and 1993 and
WHEREAS it is the desire of both parties for the District to continue to providea
these services and
t
WHEREAS the Town and the District are authorized by the Constitution and
Statutes of the State of Colorado including Section 291203 CRS to enter into
intergovernmentat agreements to govern the provision of such services to the inhabitants and
visitors of the Town and
WHEREAS the Town and the District intend that the District hold an election in
May 1994 to increase the Districts mill levy so as to provide an amount approximatelyi
equal to the amount currently being paid by the Town to the District to administer the
recreation program and that the Town reduce its mill levy so as to reduce taxes by an
approximatelY e9ual amount
1
NOW THEREFORE in consideration of the mutual romises contained hereinP the
adequacy of which is hereby admitted the parties hereto agree as follows
1 PURPOSE
It is the general purpose of this LEASE for the District to continue in the
management and provision of all recreational services for the inhabitants and visitors of the
Town
2 SERVICES TO BE PROVIDED BY THE DISTRICT
The District shall provide recreational programs and services Such services
and programs shall be of high quality and shall be of sufficient diversity and scope to meet
the recrearional needs of the inhabitants of the Town and the visitors thereto
3 REAL PROPERTY AND IMPROVEMENTS THEREON
A Premises License The Town grants the District a LEASE to use the
following real estate and improvements thereon set forth below and more
particularly described in Exhibit A attached hereto the Premises
i John Dobson Ice Arena and Environs
ii Nature Center and Environs
iii Upper Bench of Ford Park
iv Public Tennis Courts
v Athletic Fields and
2
vi Youth and Teen Center
B Terms and Conditions The use of the Premises is subect t1othe
following terms and conditions
i Use of Premises The Premises shall be primarily used for
recreation programs and services except as otherwise provided for herein
ii Utilities The District shall pay all charges for gas electricity
light heat power and telephone or other communications services used
rendered or supplied upon or in connection with said Premises with the
exception of the Youth and Teen Center and shall indemnify the Town
against any liability or damages on account of such charges
y
iii Access to the Premises The Town and its agents shall have the
right to enter in or on the Premises to examine them to make and perform
such aIterations improvements or additions that the Town may deem
necessary or desirable for the safety improvement or preservation of the
Premises
ck
iv Alterations by the District The District shall make no major
alterations or additions to the Premises without the Towns prior written
consent All such work shall be performed in a good and workmanlike
manner and all alterations andor additions upon the Premises shall upon
termination of this LEASE unless otherwise agreed at the time the Towns
consent is obtained or unless the Town requests removal thereof become the
property of the Town The District may make minor improvements to the
Premises in order better to serv e the citizens and guests without wntten
approval
3
v Maintenance and Re airs The District shall take good care of
the premises and the fixtures and improvements therein including without
lumtation any storefront doors plate glass wmdows heating and air
conditioning systems plumbing pipes electrical wiring and conduits and at
its sole cost and expense perform maintenance and make repairs restorations
or replacements as and when needed to preserve them in good working order
and first class condition The Districtsobligation for repair and replacement
shall include all interior exterior nonstructural ordinary and extraordinary
unforeseen and foreseen repair and rubbish removal The Town shall be
responsible for landscaping snow removal and lawn care The repair
maintenance and replacement of the refrigerarion system for the ice surface
in the Dobson Ice Arena shall be the sole responsibility and cost of the
District
The Town shall be responsible for all capital improvements including
replacement of structural and nonstructural components such as would be
depreciable pursuant to the federal tax rules and regulations The Town shall
not be responsible for the replacement of any equipment or components
damaged by the willful acts or negligence of the District The District shall
develop a maintenance scheduled for each respective improvement used i
pursuant to this Lease which schedule shall be subject to the approval of the
Town The District shall keep a log setting forth actual maintenance
performed at the Dobson Ice Arena The logs shall be kept in the same
manner as had been maintained by the Town prior to the first lease of the
premises to the District
vi Assi nment This LEASE shall be nonassignable and the
District shall not mortgage hypothecate or encumber any of the facilities set
forth herein without the prior written consent of the Town in each instance
4
vii Damage to or Destruction of Premises If anY of the Premises
are damaged by fire gradual decay from natural causes or any other cause so
that they may not be used for the purpose for which they were intended and
the repair or replacement of such Premises shall require substantial cost the
Town may elect not to repair such damage and this Lease shall automatically
terminate as it relates to said damaged or destroyed Premises effective as of
the giving of notice by the Town af such election Upon the Town electing
not to repair such damage the District shall have the option of making the
necessary repairs or replacements of the damaged Premises at their expense
and this Lease shall then remain in affect
viii Surrender of Premises Upon the expiration or other
termination of this LEASE the District shall promptly quit and surrender to
i the Town the Premises in good order and first class condition ordinary wear
excepted
ix Compliance with All Laws and Regulations The District agrees
not to use or permit the Premises to be used for any purpose or in any
fashion prohibited by the laws of the United States or the State of Colorado
or the ordinances or regulations of the Town including the Towns no smoking
ordinance Ordinance No 11 Series of 1988
C Office Space In addition to the recreational Premises set forth in this
Agreement the Town further grants a LEASE to the District to utilize the offices the
District is presently utilizing at the time of the signing of this Agreement in the Vail
Public Library for continued use as office space only includin the ten arking10P g
spaces in the hospital lot at a rate of 2000sq ftyear which rate includes all utility
costs for said offices which costs shall be the responsibility of the Town This rate
will be renegotiated each five 5 years The District shall have the option of
vacating offices and terminating any further obligation upon 90 days notice
j 5
4 CONTROL OF THE JOHN DOBSON ICE ARENA
The arties understand thep John Dobson Ice Arena is a multiu facility
utilized for both recreation and other purposes by the Town and further underszuid the
Arena is subject to certain terms and conditions contained in a Deed of Gift between the
Town and the Websters a copy of which is attached to this LEASE as Exhibit B The
District agrees not to violate any of the terms and conditions of said Deed of Gift during
the term hereof The Districts use of the Arena pursuant to this LEASE shall be subject
to all outstanding agreements between the Town and third parties for or relating to the use
of the Arena which are listed on Exhibit C attached hereto
The District agrees to use its best effort to maximize the use of the Arena for
conventions meetings conferences concerts and other income producing events during the
period it is not required to use the Arena for ice skating by the Deed of Gift During the
term of this Lease the Town shall have the right to use the Dobson Ice Arena for a total
of thirty 30 days during each year of the term hereof for whatever purposes it deem
appropriate upon the giving of thirty 30 days written notice of such use to the District
The Town may exercise twenty 20 of said days between March 15 and December 15 and
ten 10 of said days between December 15 and March 15 The Town shall be responsible
and shall have the right to negotiate all terms and conditions of any activity or event the
Town wishes to use the arena for during said thirty 30 days The District shall be entitled
to receive the gross receipts or rent produced bY anY such event less all eXpenses and costs
thereof The Town further agrees to pay all associated hard costs during these thirty 30
days to include but not limited to labor costs and electricity costs The Agreement with the
Worldwide Church of God is exempt from paying or being charged for the assoc d hard
costs during the present term of their Agreement
6
5 RENT
For all Property in Exhibit A and referred to in 3A rent is 100Year
Payment is made in advance and acknowledged
6 GOLF AND SKATING PASSES
The District shall provide the Town with as many season golf and skating
passes as the Town requires to utilize as a benefit for its employees
7 PARKING
The Town will provide six 6 parking spaces for District employees at the
Ford Park Parking lot at no cost Further the Town will provide to the District as many
parking passes and coupons for the Lions Head Parking Structure as the District requires
to utilize for its employees These passes may not be resold by the District
8 BOUNDARIES
The District and the Town will use their best efforts to take whatever steps
are necessary to make the boundaries of the District and the Town coterminous
9 PERSONNEL
The Town and the District and their respective officers agents and employees
shall fully cooperate so as to facilitate the performance of this LEASE The provision of
recreational services and programs as contemplated in this LEASE the hiring firing and
discipline of District employees shall be the responsibility of the District No Person
employed by the District in accordance with this LEASE shall have any right to Town
benefits including health insurance and pension The District however may invest pension
7
funds in the Towns pension fund subject to such conditions as may be established bY the
Town and permitted by law The Town shall not be liable for the payment of any salaries
wages or other compensation to any Dismct personnel performing recreation services
pursuant to this Agreement nor for any obligation of the District other than provided for
herein Nothing herein shall obli ate the Town to be liable forg the mjury or sickness of any
District employee arising out of hisher employment
10 LIABILITY INDEMNIFICATION AND INSURANCE
A District Indemnification To the extent legally permissible the District
shall indemnify and hold the Town its agents servants and employees harmless from
and against any and all liability loss damages costs and expenses including
reasonable attorneys fees and costs of invesrigating any such matters suffered or
sustained by the District its agents servants or employees or by any other person
rightfully on or about the Premises arising out of any act enor omission or
negligence in the operation maintenance or use of the Premises by the District its
agents servants or employees or of any occupant subtenant visitor or user of any
portion of the Premises or any condition of the Premises or adjacent property
provided that this indemnity shall not extend to damages resulting solely from the
negligence or willful misconduct of the Town its agents servants or employees
District does not by this paragraph waive any protections or limitations contained in
Colorado Governmental Immunity Act 2410101 et seq CRS
B Town Indemnification To the extent legally permissible the Town
shall indemnify and hold the District harmless from and against any and all liability
loss damages costs and expenses including reasonable attorneysfees arising from
the negligence of the Town its officers agents employees successors and assigns
The Town does not by this paragraph waive any protections or limitations contained
in Colorado Governmental Immunity Act 2410101 et seq CRS
8
C Insurance The District and the Town shall respectively provide their
own public liability property damage and errors and omissions insurance policies
sufficient to ensure against all liability claims and demands or any other potential
liability arising from this Agreement Further the District and the Town shall
subject to the approval of each partys insurance carrier name the other party as a
coinsured under such insurance policies and shall furnish evidence of the same to the
other party In the case of any claimsmade policy the necessary retroactive dates
and extended reporring periods shall be procured to maintain such continuous
coverage The District and the Town may provide such insurance through programs
of self insurance Each party shall procure and continuously maintain the following
minimum insurance coverages or self insurance capability
i WorkmansCompensation insurance coverage in the statutorily
prescribed amounts
ii The following types of insurance coverage in the amount of one
hundred fifty thousand dollars 150000 per person and six hundred
thousand dollars 600000 per occurrence or such limits as provided by the
Colorado Governmental Immunity Act and one million dollars 1000000
aggregate
a General Liability insurance coverage The policy shall be
applicable to all Premises and operations and shall include coverage forybodilyinjurybroadformpropertydamagepersonalinjuryblanket
contractual products and completed operations
b Comprehensive Automobile Liability insurance coverage
with respect to each of the parties owned hired or nonowned vehicles
used in the performance of this Agreement
9
c Errors and Omissions insurance coverage
d Liquor Liabili insurance covera e if the DistrtYgict obtams
a liquor license to serve wine beer or intoxicating liquors
11 EFFECTIVE DATE
This LEASE shall become effecrive on the day of DerYLx 1994
12 TERMINATION
A Unless sooner terminated as provided for herein this Lease shall
terminate at noon on March 27 2015 which time and date corresponds to the
original fortynine 49 year term for the ground lease of the Vail Municipal Golf
Course
B Notwithstanding any other provision of this LEASE this LEASE shall
terminate on December 31 1994 if the District does not receive consent of the voters
at the contemplated May 1994 election to increase its mill levy as hereinabove
indicated
C In the event that the consent of the voters is received and the increase
in mill levy is effected as provided for in paragraph 12B hereof but thereafter
before the termination date provided for in paragraph 12A hereot the District
ceases to collect the taxes resulting from the increased mill levy the Increased
Taxes and the Town increases its mill levy to compensate for the Districtscessation
to collect the Increased Taxes this LEASE shall terminate on December 31 of the
last year in which the District collects the Increased Taxes
10
i
D Upon termination of this LEASE as set forth herein the Districts
right to use the Premises and all improvements thereon shall cease as provided for
in paragraph 3 B viii hereof In addirion the District shall return to the Town all
equipment vehicles and personal property set forth on Exhibit A
E Failure of either party hereto to maintain the insurance policies or
coverages specified in paragraph 10C hereof or to pay the rent provided for in
paragraph 5 hereof within fifteen 15 days of its due date or failure to perform any
other obligation of this LEASE within thirty 30 days after written notice of default
shall constitute a material breach of this contract upon which the nonbreaching
ar may immediatelpty y termmate this LEASE
13 MISCEL LANEOUS PROVISIONS
A Modifications and Waivers No modification or waiver of this
LEASE or of any covenant condition or provision herein contained shall be valid
unless in writing and duly executed by the party to be charged therewith
B Entire Agreement This written LEASE embodies the whole
agreement between the parties hereto and there are no inducements promises terms
conditions or obligations made or entered into either by the Town or the District
other than those contained herein
C Binding Agreement This LEASE shall be binding upon the respective
parties their successors or assigns
D Severabiiitv All promises and covenants herein are severable and in
the event that any of them shall be held invalid by a court of competent jurisdiction
this LEASE shall be interpreted as if such invalid provision or covenant were not
contained herein
1
E Authority to Enter The District and the Town have represented to
each other that each possesses the legal ability to enter into this LEASE In the
event that a court of competent jurisdiction determines that either of the Parties did
not possess the legal ability to enter into this LEASE this LEASE shall be
considered null and void as of the date of such court determination
F Notice An notices to be senty to the parties pursuant to the terms of
this LEASE shall be mailed to the following addresses
Town Manager
Town of Vail
75 South Frontage Road
Vail CO 81658
Fxecutive Director
Vail Park and Recreation District
292 West Meadow Drive
Vail CO 81657
G No Third Partv Rights This LEASE shall not be deemed to confer
or grant to any third party any right to claim damages or bring any legal action or
claim against either the District or the Town because of any breach hereof or of any
covenant condition or provision contained herein
H Specific Enforcement In addition to any other remedies available to
the parties in law or equity upon breach this LEASE shall be subject to specific
enforcem ent
12
IN WITNESS WHEREOF the Town and the District have executed this
LEASE as of the date first set forth above
TOWN QF VAIL a Colorado municipal corporation
r
By u
Robert W McLaurin Town Manager
VAIL PARK AND RECREATION DISTRICT
a quasimunicipal corporation
By
Hermann Staufer Chairman Vail Park
and Recreation District
13
a
i
VAIL UALLEY FOUNDATION and 70WN OF VAIL
AGREEMENT
THIS AGREEMENT is made and entered into as of the jl day of
1987 by and between the VAIL VALLEY FOUNDATION Foundation P 0 Box 309 Vail
Colorado 81658 and the TOWN OF VAIL Colorado Town with Municipal Offices at
75 South Frontage Road Uail Colorado 81657
1 RECITALS
1 The Foundation is a nonprofit tax exempt charitable organization
involved in supporting community charitabie cuitural educational and recreational
programs within the Vail valley
2 The Town desires to work with and encourages the Foundation to
undertake projects which would benefit the citizens of and visitors to Vail
3 The Foundation ayreed to assume the responsibility for the financing
and construction of the Ford Amphitheazre Amphitheatre and to obtain an
endowment for the purposes of financing the ongoing repair and maintenance
operations of the Amphitheatre whose construction was originally begun by the Gerald
R Ford Commemorative Commiitee at Vail thereby relieving the burden of so doing to
the Town and providing a quality facility for recreational activities and events
and for the citizens of and the visitors to the Vail valley and the State of
Colorado
4 The Foundation has in fact completed construction of the Amphitheatre
in compliance with plans and specifications approved by the Town
NOW THEREFCkE the Foundation and the Town agree as follows
i I AGREEIhENT
1 Ground Lease
On the terms and conditions set out below and the consideration of
i ihe payment of tendollrs1000 by the Foundation to the Town and the prompt
performance by the Foundatinn and the Town of ihe covenants and agreements to be
i kept and performed by the Fuunation and the Town the Town does lease to the
Foundatiun and che Founcation hereby leasES from the Town the following property
i Cescribed ih Fxhibit A tta eLc prcryyirg i the Towr of Vail
County of Eagle and State of Colorado
2 Term
A This lease shall be for a term commencing on April 1
1987 ano ending October 31 1991 urrless sooner terminated as hereinafter
provided
B At the expiration of the original term of this Lease if the
Lease is still in full force and effect and the Foundation is nut in default of any
of its terms and conditions the Foundation shall have the option to extend this
Lease upon the same terms and conditions for an additional term of four 4 years
to commence on November 1 1991 and to end on October 31 1995 If the Lease shall
have been so extended then at the expiration of such first extended term if this
Lease as so extended is still in full force and effect and the Foundation shall not
be in default of any of its terms the Foundation shall have the option to extend
this Lease upon the same terms and conditions for a second extended term of four
4 years to commence November 1 1995 and to end on October 31 1999 The option
for each such extended term shall be exercised by the Foundation by giving written
notice thereof to the Town not less than sixty 60 days prior to the expiration of
the then current term
3 Rental
The Foundation agrees to pay the Town a rent of ten dollars 1000
for the full term of this lease payable in advance at sucli place as the Town may
specify in writing to the Foundation
4 Lease Expenses and Costs
Durine the term of this lease the Foundation shall pay all costs
exaenses and obligations of every kind or nature relating to the property or the
improvements thereon which may arise or become due Notwithstanding the foregoing
the Town will impose no expense or cost on the Foundation which would cause the
Foundation to lose its tax exempt status
5 Payment of Taxes
During the term of this lease the Foundation shall pay before any
fine penalty interest or cost may be added or become due or be imposed for
nonpaym2nt thereof all taxes asseosments water and sewer rents rates and
clarges transfer taxes charges for public utilities excises levies licenses and
permi fees and other Governmental charges which during the term of this lease may
be asessed or become a lien on the property with respect to the Amphitheatre
irlovercntsertfie propcrty itselF iotNtlistuinytilarcregcing the Town wi1
impose no tax assessment rate or charge which would cause the Foundation to lose
its tax exempt status
6 Improvements
During the term of this lease the Foundation shall be permitted and
encouraged to construct additional improvements in accordance with plans and
specifications approved by the Town of Vail
The Foundation shall not use ihe property for any other purpose except
for the construction maintenance and operation of the Amphitheatre as set forth
herein and for the production of concerts artistic performances dance recitals
lectures classes private furctions compatible with Town of Uail and Vail Valley
Foundation charters and other events of community interest
The Town shall be entitled to be represented by someone of its own
choosing on the Vail Valley Foundation Committee which is responsible for the
planning for and scheduling of events for the Amphitheatre
7 Permits
The Foundation shall procure permits necessary for any construction
work it wishes to proceed with on the property and during such construction shall
comply wiih all applicable legai requirements H11 work done by the Foundation
shall corraly with all applicable laws ordinance and regulations af the State of
Colorado and the Town of Vail
8 Bonds
If any work done by the Foundation on the property is to exceed the
total sum of fifty thousand dollars 5000000 the Foundation shall obtain all the
necessary surety bonas from the contractor who is to do the work as required and set
forth by Title 38 Article 26 of the Colorado Revised Statutes as amended The
foundation shall submit to the Town for its review which approval shall not be
unreasonably delayed or withheld a copy of the written construction agreement with
the general contractor who is to do the work on the property
9 Completion of the Amphitheatire and Notice cf Final Settlement
Prior to obtaining a certificate of occupancy the Foundtion shall
provide the Town with lien waivers or releases from the general contractor and all
subcontractors working on the Amphitheatrt indicating they have been paid in full
fprs2rV1Cc aid MtE7idlS UNOii imHct1Lnof t1e ih rvUniunii6li
shall advertise for final settlement in compliance with Section 3826107 CRS
and comply with all provisions contained therein for the payment of any claims which
may be filed by any contractor or subcontractor on the Amphitheatre
10 Waiver of Fees
The Town aqrees to waive ali buiiding and development fees within its
control and to aggressively recommend in writing to other Governmental and public
entities and political subdivisions that such entities and political subdivisions
also waive any fees that may normally be assessable during the development of the
Amphitheatre
11 Insurance
At all times during the term of this aqreement the Foundation shall
carry and maintain the following insurance policies with insurance companies
satisfactory to the Town Such policies shall include a provision requiring a
minimum of thirty 30 days notice to the Town in case of change or cancellation
1 From the time when construction of any improvements commence a
builders risk policy in an amount equal to cover the current replacement cost of
any such improvement
2 From the time when this lease commences comprehensive general
iiabiity insurance in an amount of one miiiion doilars 100000000per
occurrence including the following coverages Contractual insurance personal
injury premises operations explosion collapse and underground hazards product
completed operations hazards broad form property damage and independent
contractors
3 The Foundation shall require a11 contractors and subcontractors
performing services in the construction oT any improvements on the property to
obtain workers compensation insurance in accordance with the provisions of the
Workmans Compensation Act of the State of Colorado for all empioyees engaged in the
construction of said improvements
4 Liquor liability insurance in an amount of one miion dollars
1000000 per occurrence
5 From the time any improvements are completed on the property and
while this lease is still in effect fire and extended coverage insurance in an
amount equal to ons lundred percent 100 of the full replacement cost of the
Ahi thc c
All poiicies of insurance required to be maintained by the Foundation
shall name the Town and the Foundation as the insured as their respective interests
may appear The Foundation shall provide the Town with certificates of insurance
evidencing the policies listed above prior to the commencement of the term of this
agreement The Foundation and the Town agree that in the event of the destruction
or damage of any of the improvements constructed by the Foundation all insurance
money which is payable to the Town andor the Foundation shall be utilized to
replace or repair said improvements Any excess money received from insurance after
the reconstruction or repair of said improvements if there be no default on the
part of the Foundation in the performance of this agreement shall be paid to the
Foundation
12 Indemnification
The Foundation agrees to indemnify defend hold and save harmless the
Town against any and all claims debts demands or obligations which may be made
against the Town arising by reason of or in connection with any alleged act or
omission of the Foundation or any person claiming under by or through the
Foundation and if it becomes necessary for the Town to defend any action seeking to
impose any such liability the Foundation shall pay the Town all costs of court and
attorneys fees incurred by the Town in such defense iii addition to any other sums
which the Foundation may be called upon to pay by reason of any entry of judgment
against the Town in any such litigation i
The Town agrees to indemnify defend hold and save harmless the
Foundation against any and all claims debts demands or obligations which may be
made against the Foundation arising by reason of or in connection with any alleged
act or omission of the Town or any person claiming under by or through the Town
and if it becomes necessary for the Foundation to defend any action seeking to
impose any such liability the Town shall pay the Foundation all costs of court and
attorneys fees incurred by the Foundation in such defense in addition to any other
sums which the Town may be caled upon to pay by reason of any entry of judgment
against the Foundation in any such litigation
13 No Lien
The Fundationagrees that it will not permit or suffer to be filed or
claimed against the interest of the Town in the property during the term of this
agreement any llan or claim of any kind and if such lien or claim be filed it shall
be the duty of the Foundation thirty 30 days after having been given notice of
such or cim tiac Tcwn ia cause iiie proper iy to La relaased toinsucti lien
or claim either by payment or by posting of a bond or by the paynent into the
appropriate court of the amount necessary to relieve and release the property from
such claim or in any other matter which as a matter of law will result within such
period of thirty 30 days in releasing the Town and the property from such lien or
claim
14 Assignment
This lease may not be assigned or sublet without the prior written
approval of the Town
15 Financing
The Foundation shall be responsible during the term of this lease for
financing the construction of any improvements on the property and for the repayment
of any loans obtained for the construction of the improvements on the property The
Foundation agrees to indemnify and hold the Town harmless from any failure to repay
any loan used to finance the construction of said improvements
16 Repair Obliqations
During the term of this lease the Foundation will keep in a good state
of repair the property and all improvements constructed on the property by the
Foundation The Town agrees that during the term of this lease it will be
responsible for the maintenance of the Gerald R Ford park other than the property
and the improvements constructed thereon including but not limited to maintenance
and operations of parking areas access roads and existing public restrooms outside
the leased property
17 Founlations Default and Termination of Lease
The Town may give the Foundation five 5 days notice of the intention
to terminate this lease if the Foundation is in default in the performance of any of
the covenants terms or conditions of this lease and such default is not cured
within thirty 30 days after written notice thereof given by the Town If the Town
shall give the five 5 days notice of termination then at the expiration of such
period this lease shall terminate as completely as if that were the date definitely
fixed for the expiration of the term of this lease and the Foundation shall then
surrender the property to the Town If this lease shall so terminate it shall be
lawful for the Town at its option without formal demand or notice of any kind to
reenter the leased property by any means including force and to remove the
foundation therefrom without being liable for any damages therefor The Foundation
shall remain liable for all its obligations under this agreement despite the
terrninaticn of ticwc wnd the Tws Gantvy
18 Termination upon Completion and Acceptance of Amphitheatre and the
Endowment
Upon the occurrence oi the fallowing events this lease shall
terminate and all interests in the property and all improvements thereon shall
revert to the Town
i
A The issuance of a certificate of occupancy ta the Amphitheatre
B Acceptance of the Amphitheatre by the Town of Vail
C The obtaining by the Foundation of an endowment in the amount of
435000 in cash or federal securities the endowment and written nottfication of
such fact to the Town At the fiime the lease is terminated as set forth in this
paragraph the endowment shall be transferred as a restrictive gift by the
Foundation to the Town Grants from the endowment will be made exclusively for the
operation maintenance and repair of the Amphitheatre and shall be based upon annual
operating budgets prepared by the Town and submitted to the Foundation on or before
May 31 of eaeh year for the subsequent years operating budget for its prior
approval The Foundation shall notify the Town in writing within thirty days of the
submission to it of the annual operating budget of any disapproval it may have of
the budget and its reasons therefor Should such notice not be given by the
Foundation to the Town within the thirty day period the Foundations approval shall
be presumed Should the Foundation notify the Town of its disapproval of the
operating budget the Town shall have the option of appealing the Foundations
disapproval to a committee consisting of one member of the Town Council of the Town
of Vail one member of the Board of Trustees of the Foundation and one individual
who shall be chosen by the other two The decision of the committee in regard to
the operating budget shall be final If the Town wishes to so appeal a disapproval
by the Foundation of the operating budget it shall give notice to the Foundation of
such appeal within ten days of the receipt of the Foundations written disapproval
19 Expiration
At the expiration of this lease the Foundation will deliver possession
of the property and all improvements including any furnishings fixtures and
equiFment which the Foundatian may have affixed upon the property to the Town
20 Maintenance of the Amphitheatre
During the term of this agreement the Foundation shall be and remain
fully and solely liabie for aii costs and expenses relatinq to the operation
maintenance and repair of the property and all improvemenisthereon until such time
thE CftdOWiTrtintti@ iiOUIii of 435 0iJ i ii cdSii GI eJcra l ScCiliiic3 i 5 transfeired
from the Foundation to the Town as a restrictive gift as set forth in the preceding
paragraph Should the term of this lease expire and upon expiration should the
endowment set forth in paragraph one of this agreement not be provided the Town of
Uail as set forth therein then the Foundation shall remain fully and solely liable
for all costs and expenses relating to the operation maintenance and repair of the
property and all improvements thereon i
21 No Waiver
No waiver of a breach of any of the covenants in this lease shall be i
construed to be a waiver of any succeeding breach of the same covenant
22 Written Modifications
No modification release discharge or a waiver of any provisions
hereof shall be of any force affect or value unless in writing signed by the Town
and the Foundation
23 Entire Agreement
This document and its Exhibits contain the entire agreement between
the Town and the Foundation as of the date of signing The execution hereof has not
been induced by either party by representations promises or understandings not
expressed within this agreement and there are not collateral agreements
stipulations promises or undertakings whatsoever upon the respective parties which
in any way touch the subject matter of this instrument which are not expressly
contained in this instrument
24 Notices
If either party desires to give notice to the other in connection with
and according to the terms of this agreement such notice shall be by a registered
or certified mail and it shall be deemed given when deposited in the United States
mail with postage prepaid and such notices are addressed as follows
Town Manager
Town of Vail
75 South Frontage Road
Vail Colorado 81657
President
Vail Valley Foundation
P 0 Box 309
Vail Colorado 81658
25 License Agreement
The Foundation agrees during the term of this lease to permit the Town
to enter into a limited license agreement with the Vail Alpine Garden for the sole
purpose of allowing the Vail Alpine Garden to build a garden for display purposes in
a planter area at the entrance of the Amphitheatre as set forth in Exhibit B
attached hereto
26 Open to Public
Except for the refreshment area backstage area and restrooms at times
no event is scheduled the Foundation will permit access to the Amphitheatre by the
r genera7 public from 900 amto 600 pmdaily The Town its officers agents
and employees shall have the right to enter onto the leased premises at any time for
any reasonable purpose
27 Cooperation with Town
The Foundation aqrees to cooperate with the Town to enable the Town to
construct improvements in Geraid R Ford park
28 Number of Scheduled Events
During each year of this lease term and any extension thereof the
Foundation shall sponsor no less than twenty 20 events of the kind set forth in
Section 6 of this Agreement
29 Financiai Statements
During each year of this lease term and any extension thereof the
Foundation shall file a copy of its financial statement including balance sheets
profitloss statement and endowment funds earmarked with the Town
IN WITNESS WHEREOF the parties so sign this agreement on this day of
0 0 d 1987
TOWN OF VAIL U AIL UALLEY FOUNDATION
8y gyRondallUPhillipsTownManager Robert Knous President
Exhibit A
RARCEL A
An unplatted parcel of land located in the NE 14 5ection 8
Township 5 South Range 80 West of khe Sixth Frincipal Meridian
Town of Vai2 Eaqle County Colorado de3cribed as follows
Beqinninyatapointwhence the northeast corner af TIie Wren A
CondominiumProject according to the mapthereo4 recarded in the
pffice of the Eagle County Goloradp CIeik and Recorder bears iV
W 116576 feet9 khence N 18 18056 E 15085 feet thence
N 19 il1E 21231 feeti thence 1tN46 2547 E 14461 feetfherceN783S5E6350feettihenceS841443E12286 f eet
thqnce 9 8820SbE134b3feeti theRGg S 3 2346 W 31014
thenceap4S02044tplz26feettfienceS79 5517 W 14665etaktienceN89594GW13000Qettothepointafbeginningconitaining2574aciesmoreorless
T i
PAREEL C
VFlnLtnpdtted parGil ofIand located in thel11E 14Section Bqwniship5outhf2ange80WestoftheSixthFrincApalMeridianYTownofVailEaqletiCountyColoradadescribEdasOfollows
f4inninq atePpoint whencethe nQrtheast corncr of The Wren A
JondominiumProjectaccodingto the map thereofrecorded in the
ofy LKeEagLe County Colorado Cierk and Fecorder bears N
15t Wil6576feetsaid point of beqinninq a13o beingthesottthwester1ycornerofFarcelAdescribedabovelkhonceN61
4935 E 14500 feetithence S 59 5043 E 101100 feet to thesoutherlylirieofsaidFarcelAthencethefollowingtwocourses
s2onA said soutterly line i S 79 557I711 W 9UiG feet 2 A1 89S9ObW1OOUtothepointofbeginningcontzinina172
acrts more ar less
Date Z f
y
Le 1e c SG 0 v
Coi orado FX S 23506311i
y
VAEunuEr
ForT RECD AUG 7 1991
fMiidinq eadcrslip
in alhletic educatianal
and cuftural rndeavors
ta enhance axd sustmx
tiieqralirvolliiein Augus t 6 1991
the 4ai Valley
Mr Rondail V Phiilips
Town of Vail
75 South Frontage RoadewaornrerwrsVailColorado81657
Yresident ield R ford
Robn E 3artea
Camlm i 3lount
unes Ilem Craddock De a r R o n
jaci Gosbr
HlenjuninDukrlr
am HFrampton III In regards to the agreement between the Vail Valley
John carev Foundation and the Town of Vail dated December Sth
GrorccNGilknlr 1987 regarding the Gerald R Ford Amphitheater pleasePcpiGramshammrr
JamesRGrcrnbaum accept Lh15 d5 OUT written notice ChdL th2 V311 Valley
CNaber Foundation wishes to extend our option as set forth
nlartnaHea
tllGam I Hybl in Section 2 Para9raPh B
ELvpe 1C hcliuu
HrnryKlvavis ps stated in the agreement the extended lease shallFrankJLynch
Ft2nuqnuo commence on November 1 1991 and end on October 31
Nktichael Jlnumun 19 9 5
Rodney E Slifer
Richard f Swig
Oc ryThank you for vour assistance in this matter I look
forward to working with you your staff and the Town
65 Council in all futare endeavors
er
VAIL VALLEY FOUhDATION
Sincere4y
c iareaortsirrCc
John Garnseyb
P esident
tGhn bnilrr
11adnnrand
cc President Gerald R Ford
Harry H Frampton III
Rodney E SZifer
POBox 309
Vaii Cobrado 81656
30347f9500
Cmc 3034767320
Telac 9102901989
A Cobrodo 501 c1 3
NproJlrCorporahon
RECEiIEUf ggrtV
vnuVnu
FOUNDA77oN
YroridingleadfrslD G
urathletir educationa
mna adtumf aidearors
to enliance axd sustmn August 23 1994
the quality oiliie in
tGe Dei Dalley
Mr Bob McLaurin
Town Manager
aoaa arDiKwrs Town of Vail
75 South Frontage Road
President Gerald R Ford
Roben E Barren udll Colorado 81657
txon D Black
Carolyn S Btount
l raiQ M Cogut
lames Bem lraddock
ack Gosb7 DC3C BOb
uidrew P Dalc
H Benjamin Dukelr
Narry N Frampton Ilt
lohn Gamsey
cearge N cueu jr In regazds to the agreement between the Vail Valley FoundaUon and the Town ofPicramsnamme
Sieve N Haber Vail dated December Sth 1987 regazding the Gerald R Ford AmphitheaterA7arthaHeadPleaseaccePtthisasourwrittennoticethattheVailVaileyFoundationwishestoiuarrilHYbl
vis
Hlaine VKelton extend ow option as set forth in Section 2 Paragraph BtiennRva
Fiizhugh Scon menlus
lichaei J Shannon
Rodney F Jlier As stated in the agreement the extended lease shall commence on November i
Cpc 1995 and end on October 31 1999i2ichardLSwig
Uscar L fsnr
ticrbert A 15rrtheim In iight of the 1999 World Alpine Ski Championships the Vail Valley Foundation
Onn crne would like to request a third extended term of two 2 years to commence
November 1 1999 and to end October 31 2001 Please contact me as soon as
possible so we may discuss this added extension
IPhP 1114allp Thank you for your assistance in this matter I look forward to working with youskaampJ6syourstaffandtheTownCouncilinallfutureendeavorsAEflodQFoum
9wncan Ski CItsir S i ncerel v
SummerojDnncc Vail Valley Foundation Inc
i
Grrad R Ford
AmpfilGrafer
Feo aeFue Jo Garnsey
rnbinurls Pr sidentundSckalarshOs
99I f4nlAilorntmn
Iiike CnampansMps
POBox 309
Vail Colorado 81658
3034769500
Pax 3034767320
A Cokmdo 501 c 3
NoProht Cospomtio
s 455848 8559F718 0811291 1526 PG i OF 3 REC DOC
JONNNETTE PNILLIPS EACLi COtJNTY CLL17fC Gt1Lt7l7ADO 15 Ot7 000
i
AGREEMENT FOR MODIFICATION AND
PARTIAL RELEASE OF RESTRICTIONS AND COVENANTS
AGREEMENT made May 18 1991 between the Town of Vail aColoradomunicipalcorporationhereinafterGrantorandManorVailCondominiumAssociationaColoradononprofitcorporationhereinafterGrantee
Grantee is now the owner of the following described real
property in Eagle County Colorado
Parcel 2 Manor Vail North or more specifically the
Southerly 50 feet of Lot A Block 1 Vail Village SeventhFilingexcepttheEasterly5feetthereof
L
Grantee has requested Grantor to modify and partially release
the original conditions covenants restrictions and reservationscontainedintheSpecialWarrantyDeedconveyingtheabove
mentioned property to Grantee so as to grant to Grantee its heirsandassignstherighttoexpandGranteeslobbytootherwiseusethepropertyashereinafterprovidedandtomaketherestrictions
and covenants as modified and as hereinafter set forth permanent
Grantor having originally conveyed the subject real propertytoGranteepursuanttoaSpecialWarrantyDeeddatedJune211977andrecordedonAugust91977atBook258Page340oftherecordsoftheClerkandRecorderfortheCountyofEagleStateofColoradohereinafterSpecialWarrantyDeedhasagreedtosuchmodificationandpartialreleaseashereinafterprovided
In consideration of the sum of 1000 and other good and
t valuable consideration paid by Grantee to Grantor the receiptwhereofisherebyacknowledgedGrantorherebyconsentsthatthe
original conditions covenants restrictions and reservationscontainedintheSpecialWarrantyDeedconveyinqtheabovedescribedpropertytoGranteeareherebychangedmodifiedandpartiallyreleasedtoreadasfallows
1 Grantee shall complete improvement and landscaping of thedescribedrealpropertyinsubstantialcompliancewithimprovementandlandscapingplanapprovedbyGrantor
2 No property described herein shall be used or consideredindeterminingthegrossresidentialfloorareaordensitythat
the Grantee would be entitled to under Town of Vail laws andregulations
3 At the westerly entrance to the above described propertytheGranteeshallprovideandmaintainasigntoadvisethepublicthatsaidareaisopentotheuseofthepublic
4 Al1 signs or postings on the above described propertyshallbeapprovedbytheTownofVailDesignReviewBoard
5 At the westerly and easterly entrances of the abovedescribedpropertytheTownofVailshallhavetherighttoerectsignagetoadvisethepublicthatsaidareaisopentotheuseofthepublic
Grantor agrees that subparagraphs 2 and 4 of the SpecialWarrantyDeedaretobedeletedterminatedorreleasedalthoughthepartiesacknowledgethatGranteewillbeconveyingtoGrantor
an easement with regard to the subject property by Granteesexecutionanddeliveryofaquitclaimdeedsimultaneouslywiththisagreement
The parties further agree that the conditions covenantsrestrictionsandreservationsassetforthaboveshallrunwiththelandandshallbebindingupontheGranteeitssuccessorsandassignsanduponeachofthemandallpartiesandallpersonsclaimingunderthemThepartiesagreethatthe20yearlimitation A
set forth in the Special Warranty Dead is hereby deleted or
terminated and that the conditions covenants restrictions andreservationsassetforthaboveshallbedeemedpermanent
Grantor further agrees that the language set forth in theSpecialWarrantyDeedrelatingtoreversionofthepropertytoGrantorintheeventofacontinuedsubstantialbreachofanyoneoftheconditionscovenantsrestrictionsorreservationsshallbedeemeddeletedterminatedorreleasedandthatthepropertyshallnotrevertintheeventofanycontinuedsubstantialbreachThepartiesagreethatthismodificationshallnotaffectanyotherrightsorremediesoftheGrantorasprovidedunderapplicablelaw
IN WITNESS WHEREOF the parties have executed this AgreementatVailColoradothedayandyearfirstabovewritten
MANOR VAIL CONDOMZNIUM ASSOCIATION
a Colorado nonprofit corporationr
By s Ftivw LdQ
J mes Unland President
ATT ST 1cIcrcZJ Qc
Patricia D Bethke Secretary
TOWN OF VAIL a Colorado municipal
corporation
By
Mayor
ATTEST
tZown Clerk
2
455848 8559 P718
STATE OF COLORADO
SS
COUNTY OF EAGLE
e foregoing instrument was acknowledged before thisday
Tb 1991 by Vzot R Kau as Mayor of the TownofVailandPurmclaA8vdasTownClerkoftheTownofVail
Witness my hand and official seal
tMycommission expires J a 99
Notai4y PublicLLVAddress75S Aoc RQ
i
VQ1 O6J
S1
STATE OF COLORADO
SS
COUNTY OF EAGLE
The foregoing instrument was acknowledged before this 18thdayMay1991byJamesUnlandasPresidentofManorVailCondominiumAssociationandPatriciaDBethkeasSecretaryofManorVailCondominiumAssociation
Witness my hand and official seal
My commission expires 010493
S EAL
Nazary Public0YAddressPO Box 753
Vazl CO 81658
tiwtl
i
bI TJC41 M031524D1 3
455848 BSSa P718 OSrf129i 15 5 F6 3 DF 3
455849 8554P719 081Z191 1528 FG 1 OF 3 REC DOC
r 2
JL7HNNETTE FHILLIPS EAGLi CL7LINTY CLFf2K CtLDRAD0 1500 000
Rforded at oclock M
Reception No Recorder
EASEMENT I
THIS EASEMENT granted this day of May 19 91
between Manor Vail Condominium Association a Colorado
whose legal address is nonDrofit corporation
595 E Vaii Vailey Drive Vail CO 81657
of the County of Eagle State of
Colorado the Grantor and Town of Vail a municipal cornorain
whose legal address is 75 South Frontage Road Vail CO 31657
of the County of Eagle and State of
Colorado the Grantee
WITNESSETH th2t the Grantor for and in consideration of the sum of Ten Dollars 00 100 1000andothergoodandvaluableconsideration
paid to the Grantor by the Grantee the receipt and sufficiency of which is hereby acknowiedged does hereby grantbargainseltandconveytotheGranteeaneasementforthepurposesofnonvehicularpedestrianbicycleandutilitiesaccesstoFordParkoi20feetinwidthfortheuseIbenefitandenjoymentofpublic
I
here insert description of easement includin the uses limitations iocation and width etc8
over and across the following described parcel of real propecty situate in the roGm of Vail CountyofEagleandStateofColoradotowit
legal to be inserted
IT14AVaadddiifddcKikSideizEtaeeqfy44ArtheGoGftydfddt6of7alrdafi9ddrrbdaJ
I
Grantor Grantor
The fiyEktoolagrees to repair and maintain the easement granted herein at the cost and expense of the Urutu4y9waAWGranteewillinnowayhinderorpreventtheproperandreasonabeuseandenjoymentofthepropertythroughwhich
L nAZL MINI CIATION T0171N PfVAI
By
e n an GRpNTpR resz nt
STATE OF COLORADO I ss
COUNTY OF EAGLE
The foregoing insuument was acknowledged before me this day of May 1991
Witness my hand and official sealIby
My commission expires
If in Denver insert City and NO1wy Publc
NO IL4 EASEMEPIT Bndford Pubtishing 5825 W 6tA Ave Lakewood CO 80214 303 2336900 1034
STATE OF COLORADO
ss
COUNTY OF EAGLE
ae foregoing instrument was acknowledged before me this1dayof1991byJamesUnlandasPresident
of Manor Vail Condomini Association
Witness my hand and official seal
My commission expires
S EA
otary Publ
Address
t
STATE OF COLORADO
ss
COUNTY OF EAGLE
he foregoing instrument was acknowledged before me this2fdayof1991byKennethHHughey as
Acting Town Manager of t e Town of Vail
Witness my hand and official seal
commission expires jA4UtA Zo qq
j i
rSEAL
r 6
Nota Public
Qr Address 75 S vvyyc 2dadt
1aci Go 67
455849 R559 P719 OS1Zr91 1528 FG 2 OF 3
JIM LAMONT 013039273835 P02
LEGAL DSSCRIPTIOM FOR PROPOSED ACCESS
gasement Eor proposed MANOR VAIL A RESUSDIVSION OF LOTS A Br
AND C VASL vIILAGE SBvENTH FILSNG a nonexclusive publia
pedestrian accesa easement mere particularly described as follows
Commencinq at the northeast corner of the southeast quarter of the
narthwest quarter of Section S Tawnship 5 South Range 80 West of
the 6th Principal Meridian which is also a point on the East line
of Yat A Vail village Saventh Filing thence S 00001106 a
distance of 6504 Paet along westerly line of said Lot A to an
angle point on this westerly line thence S 79021106 E a distanCe
of 3212 feet along the southwester3y line of Lot A to an snqle
point on this southwestezly line thence N 89058154 E a distance
of 2077 leet alang the southaresterly line of Lot A to an angle
paint of Lot A and which is alsv the True Point of 8eginniriq
thenca S o60854 W a distance af 2012 feet along the westerly
line of Lot A tc the Southmest corner of this access easement
thence N 8958l5411 E a distance vg 38864 to tYse Southeast corner
aP this access easement which is a point on the northeasterly line
of Lot A thexice N 195703 W a distance of 2227 Peet along the
northeasterly line of IotA to the northeast cotner of this
e2tsement thence S 8905815411 W a distance of 329 23 feet to the
Point of Beginning containing 6 67 square feet or 015acres more
or less
l
455849 8559 P719 0691291 1528 PG 3 OF 3
THE VAIL ALPiNE GARDENlTOWN OF VAILLIMITEDLICENSEAGREEMENT
THJS LlMITED ZICENSE AGREEMENT is made among the Town of Vail a Cobrado municipai
corporation Yhe Town the Vail Alpine Garden a Colorado nonprofit corporation Yhe Licensee
RECITALS
1 The Town is the owner of certain property cpmmonly known as Ford Park
2 A portion of said property has 6een leased to the Foundation for the purpose of the
construction and maintenance of the Gerald R Ford Amphitheater the Amphitheater
3 The Licensee entered irrto a limded license agreement wdh the Town dated September
28 1988 pursuarrt to which the Licensee constructed an alpine garden which included gravel paths
benches ponds water trees shrubs and flowers
4 A portion of the aipine garden is located on property which has been leased by the Town
to the Foundation for the construcionand mairrtenance of the Amphitheater
5 The Town wishes to enter into a new limited license agreemertt with the Licensee which
shall remain in effect until a Lease Agreement is executed The terms and conditiors of the Lease are
currerrtly being negotiated
AGREEMENT
NOW THEREFORE in consideration of the promises and covenatrts corttained herein the paRies
mutually agree as tollows
1 The Town hereby grants to the Licensee a nonexclusive limited license agreement tor the
sole purpose of maintaining an alpine garden in the area attached hereto as Exhibit A This fimRed icense
agreemerrt shall Commence on June 8 1994 and shall continue uMil the partes hereto execute a Lease
for the property or it is terminated eanier as herein after set forih
a 2 The licensee agrees to continuously mainiain the licensed area in good safe sanifarv
condition and repair throughout the tertn of this license The Licensee agrees to pay a utility cost or the
operation and rnaintenance of thegarden The Licensee shall iepair andor shall e responsible for repair
costs for any damaged irrigation landscaping and or other improvements associated with the Gerald R
Ford Paric or the Gerald R Ford Amphitheater which may occur due to iiie inaitdenance of the garden
In the event the licensed property shall not be mairitained in good repair iiraujhourt the tertn of 2his
agreement the Tcvn may repair and maint3in said area and should such aii eveii occur the Licensee
agrees to pay the Town all reasonable costs and expenses incurred by th TcMn for such repair
3 he Licensee shall operate maintain and repair the alpine garden o as not to interfere
with pertoRnances and the maintenance of the Gerald R Ford linpfihsater
1
4 The Licensee shall restrict vehide access to oMy those vehicles that are essential for themaintenanceandrepairoftheVailAlpineGarden
5
Hee
abiypossibFyte
ndin3dciitienwiilre
6 To secure and guararrtee pertormance of its obligations as set forth in this license
agreement the Licensee agrees to provide the Town with security in the amount of one thousand fivehundreddoliars150000inaformacceptabletotheTownAttomeyShouldtheLicenseefailtomaiMainthelicensedareaassetforthherein
thiIq138Ydeq5stlbsqUaTiCpC2FihetemmiDationofthisigrEguep6erequeisa9reeeRtihheTowrtshallhavetherigMtodrawuponthefifteenhundreddoNar150000securdyinordertofuHillthelicenseesobligationshereunder
7 The Licensee agrees to obtain and maintain at its own cost a policy or pulices of insuranceinaformacceptabletotheTownforthefolbwingtypesandcoverages
A WorkmansCorripensation insurance to cover obligations imposed by applicaWelawsforanyemployeeengagedintheperfortnanceofworicunderthisagreementandemptoyePSIiabilityinsurancewithminimumlimitsoffivehundredthousanddollars50000000eaChacaderrtivehundredthousanddollars50000000diseasepolicylimitandtivehundredthousanddoIlars50000000diseaseeachemployee
B General liability insurance with minimum combineci single fimits of one milliondollars100000000peroccurrenceandonemilliondollarsg100000000aggregateThepolicysha11beapplicabletoallpremisesandoperationsThepolicyshalliridWecnverageforbodilyinjurybroadfonnpropertydamagepersonalinjurylackoicontractualroduccsPandcompfetedoperations
C Comprehensive automobile liability with runimumcombined single limits for bodityinjuryandpropertydamageinanamournnotlessthanonemilliondollars100000000eschoccurrenceandonemilliondollars100000000aggregatewithrespecttoeachoftheLicenseesownhireJornonownedvehiclesthesignertobeusedintheoperationmairrtenanceandrePairottheValAlpineGarden
D The yeneral liability policy and theautomobile liabiliy policy shall both be encorsectoincfudetheTownsnameandtheTownsofficersandemployeesasaddRionalinsuredsTheLicenseeshalfprovidetheTownwithaCertificateofInsurancewhichshatlprovidethatthecoverageaffordedunderthePolicesshaunotbecanceledterminatedormateriallychangeduMilatleastthirty30dayspriorwrittennoticehasbeengiventheTown
2
E The Licensee agrees to indemnify and hoW hartnless the Town and the Foundatfon
their officers empbyees atxl insurers from and against all Iiability daims demands on accourrt of injury
bss ordamage including and without limitation claims arising from bodily injury personal iniury sickness
disease death property bss or damage or any other loss of any kind whatsoever which arise out of or
are in any manner conneded wdh this limited license agreement rf such injury loss or damage iscaused
in whole or in part or is Gaimed to be caused in whole or in part by the act omission error mistake
negigence or other fautt ot the licensee and subcorrtraqor of the Licerwsee or officer empbyee
representative or ageM of the Licensee or oi any contractor ot subcoMractor of the licensee or which
arise out of ary workmans compensation claim of any employee of the licensee or of any empbyee of
any corrtractor or subCOrrirador of the Licensee The Licensee agrees to bear ail costs and expenses
reJated thereto inGuding court costs and atomeysfees whether or not any such liabilities claims or
demands alleged are grouridless false or fraudulerrt
The paRies have executed this agreemerrt on v NQ 1994
TOWN OF VAIL a Colorado murncipai corporation
By
Ro ert W Mclaurin Town Manager
Attest d a
Hoity L cCutcheon Town Clerk
THE VAIL ALPINE GARDEN
a Colorado nonprofd corporation
By 7CLe 7 c 11e Icl c h Jwta S I 9II
Helen Frich re dertt
C1UR311RONAGfl
3
Nlleii Associates
9 April 1979
Vail Tocn Council
Toun Ha 11
Vail Colorado 81657
Re ORI RK AMPITHEATER
oParkinga Transit Study
Dear Savor Slifer Council Iembers
The following report reviews the impacts on public parking and transit
sevices that would resulC from the development of an ampiCh2atier on Ford
Park
The projections are based on a sllout pertrorWance with an audience of
1500 Tnis is admittedlv a unique situation and should seldom occur How
ever it represents the critical situation and indicates wnere stress points
would develop in public services
The process ior deceoping these proicctionsispresented in the
appendices The Torcat Lsed is easily acaptable to difierent assurptions
about audieace composition ratio between visitors and locals ridersaip
patterns etc I believe these projections are conservatively high and
fairly represent the impacts of the proposed ampitheater
Tnis analvsis sliows that thee is sufiicient parking to satisfy the
demancs of the sellout perlormance uithin a twelve minute aik of the site
The studv Zurtiier indicates that the demands on the shuttle bus system can
be easily ziet with the existino Zeet aad personnel
Ir there are any questions about the iniormation in tnis report Id
be nore tnan pleased to anskrthem
Smile
Al1en Gerstenberger
AGbg
CA 2 i4liC
TABLE OF CONTENTS
Conclusions and Recommendations 1
Analysis of Parking and Transit Issues 4
Parking Demand and Supply 4
Parking Alternatives 7
Summary of Parking Issues 7
Transit Demand and Supply 8
Circulation Problems 9
Appendix A Modal Split Calculations 10
Appendix B Trnasit Demand Scratch Sheet 14
Appendix C Dwelling Units in Vail VillageLionsHead 15
FOKD PARK PARKING AND TRANSIT STUDY
CONCLUSIONS AND RECOMriENDATI0NS
M Conclusions
For performances with an audience of 1500 sellout condition on
Ford Park the estimated parkinQ demand will be for 400450 cars There
are about 200 public parking spaces within a 5 minute walk of the proposed
ampitheater and about 1000 spaces within 12 minutes
Increased demand for the Shuttle Bus service will be for an additional
550650 passengers per hour this will necessitate 4 to 5 more buses
in service than normal There are adequate buses and personnel to
meet the demand frora the largest performances The direct eapense
for the additional bus service would be about S200 per performance
Frontage Road parking as it presently exists is extremely unsafe
If the Road were realigned it would be possible to add 5060 spaces
This would be sufficient for small performances but would never satisfy
peak performance demands
Critical parking problems would result if major athletic and cultural
events were schediiled concurrently on the Park Some continuing problems
can be expected particularly in the parking Iots presently used by the
tennis courts
Some traffic congestion will occur as a result of the peak performances
the worst problems will be on the Frontage Road near the Blue Cow Chute
and Vail Valley Drive near Golden Peak Howeveron the bright side
these will be minor compared to traffic problems during the winter season
Recommendations
The Vail Trans ortation Center should be considered the malor tarkin g
facilitv for persons destined for Ford Park To encourage its use the
following should be considered
Signage on the Frontage Road should be installed designating
the VTC as the primary only parking area
A sidewalk with Iighting and landscaping should be constructed
along the Frontage Road to Ford Park It should be slightly
elevated and removed from the moving traffic This is critical
if people are eapected to walk between the two areas It will
create a strong link between them and nake the walk safer and
more enjoyable
A snuttle bus runnin along the Front2ee Road should make stops
only at the VTC and Ford Park before and after the performance
A single tiehicle should normally be sufficient although two
buses riayoccassionally be needed
See page 3 for graph comparing parking and transit demands
for different audience sizes
ord iak
9 Aprii 79
Page 2
Incentives should be provided to park in the VTC examples
include a discount on the ticket price preferential seatino or
even a free cocktail
Traffic controllers along the Frontage Road could direct cars
into the VTC This would be very effective for peak performances
Lpto 5 additional buses should be placed in service on the Shuttle
bus route beginning an hour before and continuing until an hour after
the performance The route should be extended to thesoccer field during
this period
FrontaQe Road parkino is not desirable It is difficult to control
unsafe and unsightly If it is to be allowed the road should be re
aliened to permit parking on the south side only It might be restricted
for use only nfter the VTC is filled
A vehicle turnaround and assen er unloadin area should be designed
for Ford Park so that cars seeking a parking space or unloading guests
could do so without interfering with moving traffic on the Frontage Road
Comveting events should not be scheduled on Ford Park concurrently
A central scheduling system should be established
I iord Fark
9 1ril 79
Page 3
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COMPARISON OF PARKIVG and TRANSIT DE14ND
BASED ON SIZE OF AnIENCE
Ford Park
9 April 79
Page 4
ANALYSIS OF PARKING AND TRANSIT ISSUES
This section of the report summarizes the issues related to
parking transit and circulation The information presented is based
on a performance with an audience of 1500 The information presented
is supported by the calculations in the appendices
PARhING DEMAIvD nND SUPPLY
For performances with an audience of 1500 the parling demand
will range from 370 to 550 cars depending upon th2 composition of the
audience visitors and locals For design purposes an averaRe of
400450 cars is reasonable
There are about 200 public parkinQ spaces within a 5 minute walk
of the proposed site not including Frontage Road parking There are
a total of about 1000 spaces within a 12 minute walk of the ampitheater
This is shown in the following two exhibits
Parking Supply
Lot Capacity Distance kalking Time
Ford Tennis Courts 60 cars 300 1imin
Soccer Field Lot 80 950 41
Golden Peak Lot 70 1300 6
Vail Transpo Center 820 2600 11g
TOTAL 1030
LionsHead Lot 640 6600 30
Ford Park
9 Aprii 79
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4 ipri 1 79
Pape 6
The parking located within a 5 minute walking radius is desig
nated for use by other facilities tennis and soccer It cannot be
presummed available during a performance At best only half of these
lots can be considered available In addition because the lots are
small and decentralized they will result in additional vehiclemiles
being driven in hopes of locating a parking spot If anything their
availability and knowledge of them by the local residents will compound
the traffic problems on Vail Valley Drive
Based on these calculations the parking available within an
easy walk is about onequarter of projected demand for a sell out
performance
There is ample parking available to meet the peak demands
including all other demands from other facilities and programs in the
area withina i minute walk of the site This is in the Vail Transor
tation Center However a number of concerns should be raised about
its present ability to actually be utilized for activities on Ford Park
1 Local residents are used to parking on the Frontage Road
near Ford Park they will therefore try to park there unless
prohibited from doing so
2 The most direct walk from the VTC to Ford Park is on the
Frontage Road It is as unsafe as it is unpleasant The
intelligent pedestrian will avoid it as it presently
exists
3 There is an important connection between parking location
and the destination it is important if possible to make
a visual tie between the two As this is impossible between
the VTC and Ford Park a pedestrian walk connecting them would
strengthen the connection and encourage use of the VTC
Frontage Road Parking The Frontage Road has come to be accepted
as the parking lot for recreational activities at Ford Park It is
extremely dangerous both for the pedestrian and the drivers Unless
the Frontage Road is widened and designated parking spaces provided
along the south shoulder parking for any event along it should be
prohibited
There will be cars that drive to Ford Park and try to turn
around In doing so they frequently interfer kith moving traTfic
Therefore a vehicle turnaround should be developed at the Park Tis
could also serve as a passenger unloading area before the car is parked
As a footnote and not trying to be cynical I can see no reason why
we can expect a concertgoer to be any more agreeable to walking a
quartermile than are the people participating in athletic events The
development of the Park needs to accommodate eacy access to the site
Hoping that neople will not try to drive as close as possible is not
the solution It just procrastinates the decisions
ord Park
9 ADril 79
Page 7
PARKING ALTERNATIVES
The following are alternative solutions to locating the necessary
parking They are not recomraendations just alternatives to consider
1 Parking on Ford Park There presently is parking for about
60 cars on Ford Park This number could be increased but
it would never be sufficient to meet the demand without
structuring the parking lot This would be prohibitively
expensive
2 Parking on the Frontage Road This alternative requires
reworking the Frontage Road and creating parallel parking
alon the south side only Parking on the north creates an
unsafe situation This would increase the capacity of the area
by about 50 6U spaces Although this would be insufficient1tomeetdemandsitisanalternativethathasbeenseriously
considered and has been included in the Capital Improvement Plan
3 Encourage use of the Vail Transportation Center This would
involve efforts to direct traffic into the VTC including
improved signage and possibly traffic controllers An
important capital improvement would be the construction of
a pleasant and safe pedestrian walk along the Frontage Road
between the VTC and Ford Park It should be landscaped and
liohted Also incentives might be provided for people to
park in the structure or to take the bus such as a discount
on the price of admission or preferential seating for the
performance
As will be discussed later a special shuttle bus could also
run from the VTC to Ford Park along the Frontage Road to meet
the demands during peak periods Tnis would not only provide
a simple comfortable linkage but act as a visual connection
as well
SMMARY OF PARhING ISSUES
The parking problems created by a performance with an audience of
1500 people are important considerations but are not insurmountable
There is limited parking in the area sufficient to handle performances
up to about 350400 spectators This parking is decentralized and
will result in increased traffic on some streets due to people looking
for the lucky break parking spot Frontage Road parking is esthetically
displeasing and a serious safety problem It would involve sugnificant
work on the Road to make it safe it would provide a partial solution
The key to parking for activities on Ford Park is better utili
zation of the Vail Transportation Center This can only be accomplished
through a comprehensive program including signage to direct people to
the VTC incentives f or its use and occassional use of traffic controllers
ord Park
9 April 79
Page 10
APPENDIX A
PARFCING AND TRANSIT ANALYSIS
MODAL SPLIT CALCULATIONS
The following three pages present work sheets for determinzng
the number of vehicles and bus riders attending performances at Ford
Park given different sets of assumptions
The types of performances to be presented will appeal to a range
of audiences some will have greater appeal to locals while others will
be attended by visitors staying the commercial cores 14e anticipate
different travel characteristics for the different groups locals will
tend to use their cars more while visitors will take the shuttle bus
or walk depending upon where theyre staying
The three situations reviewed include
SITUATION A 60C ot the audience are local residents
30 are guests staying lin the Iillageand LionsHead
10 are guests from outlying areas or outoftown
SITUATIOh B 15 are local residents
70 are guests in the Village and LionsHead but they
tend to use their cars and not the shuttle bus
15 are guests from outoftown
SITUATZON C 15 are local residents
701 are guests in the Vi11aSe and LionsHead and they
use the shuttle bus
15 are Suests irom outoftown
STJTMMARY CHART
r cars bus riders walkersbikers
Situation A 474 cars 315 bus riders 180 walkersbikers
Situation B 549 326 127
Situation C 372 652 244
i AiISiS ord Parh
9 1pri1 79
Page 11
SITUATION
Wakevr
VILLAGELIONSHEAD GUESTS of audience
1 drive 25 personscar50oy
2 a wa lk
157614 4 ao360rideshuttlebus
C1s6 o 3 L 270
OUTOFTOkN GUESTS 10 of audience
1 1d0 drive 25carCSXIo
2 Q wa lk
3 O ride shuttle bus
p
LOCALS of audience
1 drive 25cartsaxcxs 25 2D
Z O walk or ride a bike
Cicvx 6 r p
3 r7 ride shuttle bus
CSa0 K r1t C
4 5 ride BighornSandstone bus
or 4
S tJMN1ARY
INTOtdN GUESTS 3p qO
OUTOFTOIdN GUESTS 1150 0 d
LOCALS 42 ta
TOTALS
GttS
ORi n ii4KINGANU S 1 I i S r ord Parb
9 April 79
Yage 12
SITUATION t3
Wa 4n
CaVr 5iius
VILLAGELIONSHEAD GUESTS of audience
1 L0 drive 25 personscar
t Sov X 7 xc 2 S S2
2 7 wa lk
6 570oy 7 r t ids3rideshuttlebus
ISGD F 3 31
OUTOFTOtiN GUESTS of audience
1 100 drive 25car
15z IS x Io
2 C walk
3 ride shuttle bus 42
LOCALS 5X of audience
1 dr ve 25car 1Sic 7
2 10 walk or ride a bike
ts cv c 5 ye
3 5 ride shuttle bus
C V KS X t
4 5 ride BighornSandstone bus
r x j x LS
S L1INDLARY
INTOjN GUESTS ZS 2 3 S OS
OUTOFTO14N GUESTS ZZ 0 O
LOCALS
j 2 I 1 2
TOTALS
5I 3 lo i
iORD IRKIGA1D iiALSIS rord Park
9 rnril79
iae 13
SITUATION C j1iiTU WaSOt Q b5 ttt4AS
15 Va 2t
VILLAGELIONSHEAD GUESTS 70 of audience
1 IV drive 25 personsJcarS20Z
2 walk
o 7Z 2103rideshuttlebus
C x r Ct
OUTOFTOdN GUESTS 167 of audience
1 iQOZ drive 25car
0S xlSX c 22
2 wa lk
o a
3 ride shuttle bus
D
LOC4LS of audience
1 70 drive 25car
toxtsx 7 Zs 632V9Xwalkorrideabike
15D S x s340Zrideshuttlebus
CSx IS x ot 2
4 i ride BighornSandstone bus
Si3rLLARY
INTOjN GUESTS g 6 30 u b
OLTOFTOdNGUESTS n G D
LOCALS
TOTALS
Ford Pa rk
9 Aaril 79
Page 14
APPENDZX B
TRANSIT DaSAND SCRATCH SHEET
Bus capacity 32 seated 18 standees 50 personsbus
Trip time soccer field to West LionsHead round trip approx 30 min
Existing summer ridership during rush hour approx 300 riders
during July and August
Oneway demand is halr peak hour 150
Existing bus demand 150 i 50bus 3 buses
Ford Park demand performance w 1500 audience
est 600 passengershour one way
each bus rakesZZround tripshour sumner
thereiore east bound capacity of each bus 125hr
assume demand spread out over 1 hour therefore additional
demand requires Sadditionalbuses same number required
after performance
Route extensior shuttle should take passengers to Northwoods and unload
near path to the bridge proceed to soccer field and turn around
Cost to town has been about 775hour for study assume that it will
be closer to 800hour
rrom tTC
assume 300 cars park in VTC x 25car 750 people
assume onehalf walk 375 bus riders
assume bus shuttling between VTC and Park can make 6 round
tripshr x 50 peopleRT 300 person capacityhrbus
therefore a single bus can nearly handle the demand
1
rord i2rk
9 ApriI 79
Page 15
i APPENDIX C
NIJMBER OF UNITS AND BEDS IN VAIL VILLAGE AND LIONSHEAD
Number of Units Number of Beds
Lodges Condos Lodges Condos Total
LionsHead Total 268 620 536 2480 3016
Vail Village Total 04 1005 1408 4020 5428
Total 972 1625 1944 6500 8444
TMLBERS OF BEDS BY ZONE
ZONE lA 1B 2A 2B 3A 3B
Beds 1700 20 914 lli 1144 13 170 20 2120 25 896 11
Beds 2614 31 2814 33 3016 36
Total Beds 8444 100
Assume Lodges have 2 bedsunit condojapts have 4 bedsunit
See neat page for Zone map
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FORD PARK MANAGEMENT PLAN
SYNOPSIS OF OPEN HOUSE PRESENTATION
AND
SUMMARY OF OPINION SURVEY
071696
TOWN OF VAIL PUBLIC WORKS DEPARTMENT
FORD PARK RESOURCESAND CHALLENGES I
Ford Park is nne ofthe most important recreation assets of VaiL Within a very sma1 area 39 acres it provides facilities for aNvide variety of
activities irilucling
a community park with picnic pavilions childrens playground and open fields
competitive athletic fields softball soccer lacrosse for local players as well as national tournaments
over 70 cultura events each summer at the Ford Amphitheater
the Betty Ford Alpine Garden that attracts over 85000 visitors per summer
daily tennis play and tennis tournaments on 8 courts
the Vail Nature Center in the historic Anholz ranch house next to Gore Creek
natural quiet areas along Gore Creek
bike and walking paths
sumrner parking for park users and winter parking for employees and skiers
Problems that need to be addressed
Shortterm and longterm parking needs
Findingencouraging other means of access to reduce parking needs
Improving barrierfree access for people with disabilities
Finding a suitable location for the Alpine Garden Education Center
Minimizing vehicles in the Park
Provide CDOTrequired turn lanes at the Frontage Road entry to the Park
A central point of contact for scheduling Park activities
As a result the Vail Town Council assigned the Parks Division of Public Works the task of updating the 1982 Master Plan and in doing so to
address the management issues of the Park
This Open House is to seek ideas and comment from Vail community on preliminary concepts that have been developed for the Management
Plan for Ford Park
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FORD PARK Town of Vail Colorado
Scele i 60 o 21Y aa Iar tW
Winston Associates Inc June 12 1996 FXISTINGCONDITIONEi
PARKING ISSUES
Parking is inadequate during peak events in the Park For Ford Park peak summer events 50 or 60 times per summer there is a parking demand
of almost 600 cars
Current available parking in the Park Paved lot gravel lot 213 cars
Apart from Ford Park parking needs Vail needs additional winter parking probably equal to the Parks needs at least 600 cars
The Town Council has stipulated that the Master Plan needs to preserve the possibility for a parking structure This is not necessarily anendorsementforlocatingaparkingstructureintheParkThetaskofthisMasterPlanistoidentifywhereintheParkastructurewouldbest be
located if in the future the Town determines the Park is the appropriate place
Four possible purking structzrre locations are shown here All
would be buried Only Option 1 would have surface level
parking All otheis would have grussfields or landscaping on theCumulativeParkingsurfaeelevel
Ford Park Surrmer only
600
E Therefore the best interim solution must combine parking at the
500 TRC with some other alternative such as the bus system400
300 There are potential impacts of parking structure on ball fields200theywouldbedisplacedforatleast2yearsduringconstruction1oo
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8 am 10 am Noon 2 pm 4 pm 6 pm 8 pn 10 pm
Amphitheater Softball Alpine Garden
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FORD PARK Town of Vail Colorado PAMNG STRUCTURE
Winston Associatas Inc
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FRONTAGE ROAD ISSUES
Ford Park access from the Frontage Road is not in compliance with current standards turn lanes of the Colorado Department of Transportation
CDOT While CDOT has not requested turn lanes yet such a request is imminent especially if there are any modifications to Ford Park
Two possihle optionsforthe Frontage Road are illustrutedstandard turn lanes and a roundahnut
Note that the widening to accommodate the turn lanes bike lanes and shoulders is extensive Even though it is still within the CDOT rightof
Iwayit expands onto land that isnow being used for the
Park Preliminary analysis indicates that the traffic levels are not high enough to justify a roundabout it does not work properly without a
minimum traffic level Nevertheless if a parking structure were located in the Park theroundabout might be
warranted The location ofeither the turn lanes or roundabout will bedetermined by which parking structure option is deemed
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ORD PARK Tow of Veil Colorado
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INTERIOR CIRCULATION ISSUES
Since nany ofthe major destinations within the Park are far from parking and entry points there are a variety ofspecial access needs within the
Park elderly patrons people with disabilities strollers people carrying picnic coolers delivering performance equipment and goods to the
Amphitheater and maintenance repairs to all of the facilities
Currently cars trucks and Cushmantype vehicles golf carts are used to transport people and materials within the Park However vehicles are
increasingly creating conflicts with pedestrians on paths and a number of people feel that increasing number of vehicles parked on the Lower
Bench detract from the ambience ofthe Park
7he two major paths through the Purk are designated us Road Anear the Wren and Xoad 13 fium1he Nnrth gruvel lol o Ihe Alnphitheuter
The Master Plan considers eliininating all but emergency access on Road A and requiring that all sernice deliveries slauttles and buses arse an
upgraded Road B Upgrades to Road B would consist of widening certain sections through the use ofretairzing walls
Some of these needs can also be addressed by better pedestrian access
A number of the paths in Ford Park have sections that are too steep to comply with the American Disabilities Act ADA To make the pathsaccessiblebarrierfreewillrequirelongerpathstomakethemlesssteepormechanicalliftdevicessuchaselevatorsMakingthepathslonger
increases the effort required by the elderly and people with disabilities
Longer truil and elevator nptionsC D E are illtrslruted in the accompanying diagrarns cxrul itr lhe Alterrtutive Concepts 13oards 7 8 und 9
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ALPINE GARDEN EDUCATION CENTER
The Betty Ford Alpine Garden Foundation estimates that the Garden is visited b a roximatel 85000 eo le annuall In an eff rt toYPPYp4yo increase
its educational outreach the Foundation desires to construct an Education Center on the hiliside area at the northern extent of its lease area
The Education Center has been designed in a horseshoe form that recalls a Native American Kiva 1heCenter would contain formal displaysconferenceroomsofficesandstorageArockgardenonthehilisidewouldextendontotheroofoftheCenter
Two options considered by the Advisory Conimittee ure shown on this board a location in he cuurerit Alpine Garden und u tivobuilding scheme
with ayearround building at the Soccer field purking lot und a smaller summeronly building in the Alpirre Garden The Foundation no longer IviewsthetwobuildingschemeasviablesooniytheAlpineGardenlocationisshownontheAlternativesonBoards78and9
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POSSIBLE ADDITIONAL SPORTS FACILITIES
The Vail Recreation District schedules staffs and maintains most of the active athletic facilities for Town of Vail residents Softball leagues play
throughout the summer and attract players from Vail as well as residents from down Valley There are 8 tennis courts and a tennis center that
asohouses VRD staff The felds are also used for soccer and rugby play as well as national tournaments such as the annual Lacrosse
tournament that attracts some of the best teams in the US
Looking aheud to fitture needs as well as improvirtg current venues the VRD has suggerledfor consideration
a tennis cenler cnurt sladium with hlecrrher seating with a capacity of up to 2500people to accommodate n7ajor spectator matches
and
stadiunz seating on the north side of the softballlacrosse field to better accommodate spectator crowdsfor major field sport competition
soccer lacrosse rugby softball etc
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FORD PARK Town of Vail Colorado
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PROPOSED POLICIES
l Ford Park provides a setting and facilities Cor a variety of
different functions passive and active recreation spectator 5 Changes in the character of the Park are to be kept to a
sports such as the lacrosse tournament and cultural and minimum Additional structures in the park will be
educational events in the Amphitheater It is intended to be permitted only upon demonstration that
a park for ali ages and interests This variety of uses and
facilities in the Park are important to accommodate the a the use is consistent with Park character and park
diverse interests ofthe Wail community and will be policies IpreservedNooneeventortypeofusewillbeallowedtobthereisnotanonparklocationthatadequately
dominate the setting ofPark or its usage For example even serves the both the public and proponents need
though there will be special events with tents and catering c the structure can be integrated into the park with
they will not be allowed to consistently exclude casual minimal change in the character of the park
unprogrammed uses ofthe Lower Bench d impacts on other uses in the park due to a proposed
use or structure including its
2 Ali the uses in Ford Park contribute to thc health and well installationconstruction will be mitigated fuHy IbeingofVailValleyresidentsandallcontributetotheetheproposaisaccompaniedbyathorough
tourism and economic base of the community It is disclosure of potential impacts to the Park
important that all functions in the park be maintained and including visual functional services and traffic and
allowed to function at a high quality level Functions that fl if the proposed change is not consistent with the
do not maintain high standards of quality or that cause a Ford Park Master Plan the plan must be amended
diminution of the experience of park users will not be prior to approval of the proposed change The
permitted amendment process wili include an opportunity for
the general public to review and make comment on
3 The historic qualities and natural character of the Nature potential changes
Center are to be maintained
4 New or changed facilities or uses wil not be permitted to
curtai existing public uses of facilities in the Park unless
there is either a compelling public interest or adequate
alternative facilities are available to its users
Ic 9 tiariul litkorksDpartr
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Management Ijoundation Alpine Garden VRD etc is
responsible for the maintenance and improvementslFordParkisaTownofVailfacilityThelandisownedbytoitsownareaasdesignatedinitscontractwiththe
the Town and is within the limits of the Town The Park is Town as per the attached diagram
the primary recreation resource for residents of the Town of
Vail In the case of conf7icting uses functions that best c lachpark usei shall Ue respoiisiUle fur the clean up
serve the interests of the Vail community will have the and any repairs to any area of the park that are
highest priarity In all cases final decisions regarding the necessitated by an activity the user has sponsoredParkrestwiththeVaiTownCouncil
4 Costs for maintenance and minor improvements to the
2 The daytoday management and coordination of activities common areas ofthe Park are to be shared among all users
in the Park are the responsibility of the Parhs Uivision of the on an equitablc basis
Public Works Department of the Town of Vail In this
capacity the Parks Division will be advised by a 5 Foi the miintenanceand improvement of the canmon areas
Coordination Committee that will include a representative a unified annual budget shall be developed for the Park with
of appropriate contributions from all the major park users
a the Town Pedestrian Access
b the Vail Valley Foundation
c the Alpine Garden 1 Pedeslrian access to the Park from the Vai1 Village shall be
d the Vail Recreation District easy and visible The Park shal be pedestrianfriendly
3 The Coordinating Committee shal meet monthly or as a Ihereshall be no barriers to free access within the
otherwise determined by the Committee to advise the Park park or between the park and the surroundiiigManageronmatterssuchasaunifiedscheduleusercommunityThisincludesprovidingbarrierfree
conflicts maintenance problems and responsibilities access to the Park for the elderly and those with
proposed Park improvements budgeting and park policies disabilities
a Each park user is responsible for mitigating for the Parking and Vehicles
impacts created as a result of its events or use ofthe
Park unless specifically exempted by Council All improvements need to be permitted through applicable
Town of Vail proceduresbEachmajorparkuserTownVailValley
I
Furc1 13aCk N9iuiafei7ren1 thm 4to6 10 Iolyliol1 iil IulyliINors Lepartjui7t
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Other
1 Adequate parking for the parks needs is to be provided in
the Park or conveniently nearby Capability will also be 1 Users are to feel safe and secure in the park
reserved through the Master Plan to accommodate 2 The master plan is to buildonand incorporate previous
additional Townwide parking needs in the park as long as master plans where applicable
it meets the other criteria in these Policies 3 It is desired to increase public use of the park in the off
wiizter season
2 Vehicular encroachment into the park will be minimized
The only vehicular uses allowed in the park are for
maintenance delivery ofgoods and materials to large or
heavy to be carried by nonmotorized means access for
people with disabilities and emergency services
a Parking and autointensive uses are to be iocated
Inearthe Frontage
Road bNo cars or trucks may remain on the Lower
Bench longer than is required for immediate loading
and
I unloading c Whenever possible access by allowed vehicles
is tobe scheduled for times when the usage of the
park is least such as
early mornings d Whenever possible vehicles shall use Road
Bfor access tothe
Lower Bench 3The maximum level of use forautomobiles and or
trucks on Road A is 1 round trip per hour The maximum level
of useforCushman type vehicles on Road A is 1 round
trip per 20 minutes No new or changed uses of the park
will be permitted that cause these thresholds to
be exceeded A I 5 O51d I tE1IIctiirrrrIaeElrg a9 ullic vasC
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OPEN HOUSE SURVEY RESULTS THROUGH 071696
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FCtYl lyttkNltllEioe117L111Cii1E9 lyint iW jttaliirIs ItIlIC
On
Ford Park Open House Survey Results Todate 716196
How do You 5et to Ford Park
II i Walk Bus
Drive Bike Amphitheater events 21 5
28 3 Visit Alpine Garden 20 4
19 6Watch athletic event 15 6
16 3 Play softball 6 1
92 Use the park 15 2
20 3I Parking structure preferenc 1
23 4 First choice 16
13 10 0 Second choice 8
11 11 6 Third choice 5
410 8 Total score 69
65 62 20
IIFord Park
entry Turn
4anes 18 Roundabout 20 Not a Problem 2
3 4 Problem Score Significance of Parking on Lo 17 11
67 1 90 Not Important 2
3 4 ImportantScore Importance of barrier free acc 4 2
12 720 172 Do Not Support 2 3
4 y Support Score Policy Afl park at upper lot an 10 3
611 10 128 Strongly Disagree 2 3
4gly AgreeScore Allow only Cushman type veh 6 7
10 11 10 144 Strongly Disagree 2 3
4 gly Agree Score Alpine Garden Ed Center in 2 1
47 28 184 Strongly Disagree 2 3
4gly Agree Score Center Court for tennis compl 15 9
11 7 2 104 Strongly Disagree 2 3
4gly Agree Score Bfeacher seating for sports fie 5 9
14
8
6127IPage1
m an MilkordW OpMuseeyResu ts Toaie 7 ma am m m
A B C
Preferred Concept 12 7 12
Residence
East Vail 12
West Vail 10
Vaii Village g
Eagle Vail I
Edwards g
Gypsum 2
Arrowhead I
9 1 to 5 6 to 10 11 to 20 21
Lived in Vail 2 7 10 13 10
Yes No
Year round resident 40 2
Page 2
Ian i m WE i m m m m
Ford Park Open House Survey Resuits Todate 71696
Employment status
Working fulltime 31
Working parttime 6
Retired 4
Home maker 5
Not working 1
i Household Age Profile
Househoid age profile 18
118 3 16
9 to 14 2 i 14
14to17 1 12
18 to 25 g 10
26to35 15 8
36 to 45 14 6
46 to 55 18 4Z56to6411
65 to 75 11 N M h
o 0 0 0 0 0 0 0 10Over75
V CD
N M
0 v01 NO O
Total in household 86
Male Female
Gender 24 21
Yes No
Household member with disa 1 42
Page 3
M ordarTcOpenruselunrey Res TMate 71696
I
Parkirig Structure Preference Parking Structure Preferences iScore
20
69 15sU isa10
4ry Zp M First choice
20 5 Second choice i
0 i
p Third choice
1 2 3 4
1 2 3 4
Structure Alternative Structure Alternative
I
Significance of Parking on importance of barrierfree
Lower Bench access
20 2018
16 1 8
is
14
12 12
18 10
8 e s y a
6 xsx
44 x
2
Q 0
Not a 2 3 4 Big Not 2 3 4 Very
Probiem Problem Important Important
Page 4
Ford Park Open House Survey Results Todate 71696
i
Preferred Concept i Residence
i
12 12
10
10 X
f6haF
4 8
i2
0 6
A B C I4
Lived in Vail
2
i
12 0 v I
10 W W8y Q
x 4
2
4
4 R
0 Emplayment Status
i i to 5 6 to 10 11 to 20 2 I
35i
30 3
KGenderofrespondents25
rt f
A20
I 5
IO M
Female 5Male47
53 o
I Working Working Retired Home Not
i fulltime part maker working
time
Page 5
M M ordPark Open House SuNey Re s Todate 716 6
Alpine Garden Ed Center in Center Court for tennis Ailow only Cushmantype
Park complex vehicles
20
20 18 20
18 16 18
16 14 16
14 12 14
12 10 12
10 8 1088g644422200p Ill
Stron9ly 2 3 4 Strongly Strongly 2 3 4 Strongly Strongly 2 3 4 StrongtyDisagreeAgreeDisagreeAgreeDisagreeAgree
II Policy All park at upper lot and Bleacher seating for
sports walk
fields I
20 20
18 18
16 1614141212
10 10
6 8
2 4
020DoNot23
4 Strongly Support Supporf Strongly 2 3
4 Strongly
Disagree
AgraePage6
FORD PARK 1
MANAGEMENTPLAN t
1
ffOCUS GROUP ROL
o Asking you to hep definQ the issues and
to get a feel for what kinds of solutions youwouldsupport
1
o Probing for your beliefs thoughts ideas 1andsolutions
o Wont ask you to agree on any solution
o Statements andor opinions are
nonattributable and confidentiaL
i
FORD PARK
MANAGEMENT PLAN
ERCOBLEM STATEMENT
el
Ford Park currently accommodates a wide variety of
recreational and cultural uses vvithin its limited 39 acre
area These uses which take place almost exclusivelyduringthe5monthperiodofMaytoSeptemberinclude
outdoor recreation softball fieds tennis courts soccer
fields concerts and other performances alpine gardens
an historical school house nature center walking pathspicnicpavillionplaygroundadministrativeofficespark
user and skier parking special events loading and
delivery trash removal bicycling fishing and white
water sports
No comprehensive decisionmakin9 framework
currently exists for evaluating present or future
management and ark use issues which rpesults in anarbitraryandinconsistentmanagementprocess
How will the Town of Vail manage multiple and
sometimes conflicting uses within or improvements to
Ford Park and its infrastructure in a manner consistentwithownershipandstewardshipresponsibilities
FORD PARK
MANAGEMENT PLAN
1
GDALS AVD OBJECTIVES
o Creating aongterm vision for the park
o Determing the carrying capacity of the park
o Crafting solutions to specific site problems How do
we
pro vide sufficien t parking to accommodate
uses and acti vities
get people from the vittage to the parkallowforacceptableinternalcircuation of
pedestrian service and emergency vehicles
resolve conflicts between users
mee t CDO T requiremen ts for high wa y access
o Defining relationships between stake hoders and thegenerapublicwiththeTOVaslandordTOVasfacilitatorandTOVassteanrard
o Developing a decisionmaking framework forevaluatingpresentandfuturemanagementand park useissues
o Defining financial obli ations and o9pportunities
FORD PARKi
MANAGEMENTPLAN1
FJPROJECT GI VENS
i o The Town of Vail is the owner of Ford Park As ownertheTownmustmanageitsassettsresponsibly
o Assuming responsibility means managing the park in
a way that fulfills our moral ethical le al financialg andsafetyobligationsOurmoralobligationinvolvesgoodconductandbehaviorourethicalobligationinvo1vesourprinciplesandstandardsourfinancialobligationinvolvesourmanagementofrevenuecostsandother
resources our legal obligation in vol ves statutes and
contractural commitments and our safety obligationinvolvesfreedomfromriskdangerorinjurytothe
public and the towns employees
o The Vail Town Council will be responsible for makingthefinaldecisionontheFordParkManagementPan
o There are existing legai interests affecting the use ofFordParkCurrentinterestsareheldbyVVFVAGVRDutilitycompanyeasementsCDOTandotherrightsofway
o All ideas for use and management of the park will beconsidered
CDOT approval wil be required for all alternativesinvolvingfrontageroadaccess
FORD PARK
MANAGEMENTPLAN 1
t
FOCUS GROUP QUESTIONS
1 Define what you consider to be your ideal componentsuses for Ford rPark
2 The Town of Vail believes fhat there are access issues at Ford Park thattheTOVneedstosolve
o Parking
o Access for the disabed mobility challenged
o Transportation service and delivery vehicles
o CDOT frontage road access
o Where is the front door to the park
Do you agree with these issues Do you disagree with these issues Did
we forget any issues
3 Do you think we shouid provide parking within the park that meets thedemandsbothshorfandlongtermgeneratedbytheactivitiesandeventsPresentandfutureOrshouldweprovideonlylimitedparkingandrelyontheexistingvillageparkingstructuretransitsystemandwalkpathsto
get people to the park
4 Do you think the Apine Gardens should be allowed to build an educationcenterintheparkadjacenttotheexistinggardenOrshouldtheeducationcenterbebuiltsomewhereelseinthepark j
5 Should there be any additiona deveopment or building within the park
6 What do you perceive as the TOV s actual roe in operation and
management of Ford Park
7 Shoud there be any uses or opportunities for which the park could beutilizedduringthewintermonths
FOCUS GROUP RESPONSES
PROBLEM STATEMENT
How to reconcile current uses from original intent
Add Open Space
Loadingdelivery for park uses
Transportation buses
Hiking walking rollerblading
Parking add surface
GOALS OBJECTIVES
Maintain the open space remain as is
Central Park theme
Stated vision could eliminate user conflicts
Add Special Events organizers
m
GIVENS
i Town should live by guidelines it imposes on others ie paved parking
environmental considerations set an example
1 Ideal Components
Parking structure bermed hillside
in current pkg area IIIIII underground
Make adjustments to correct past decisions
ie3rd playing field eliminated to serve as a buffer Coordinate wAvonon fields Wcre
Consider wintertime uses tI
Dontlose green space I
Retam whats in the park
No further buildings
Not the traditional sort of park increase use by students field trips Nature Center casual use
playing fields Walking jogging
feveryonegeorgefordparkcomments918
1 IDEAL COMPONENTS
Private users tend to have problems
Limit fiuther private use II
No parking under fields Too hard to bring players back
If we can afford it Go underground Go undemeath park
Stop providing VA with parlcing
Alternatives to spending 12m
Noise problem
VRD serves iocal citizens active athleric uses should remain softball III
wonderful vitality
iPARKING VA should participate totally underground no paved surfaces
A
Safetyissne Blue Cow Chute
OS en Space Amphitheater APG Educational Experience limited development
OS
1 Ideal Comp
Skating Rink Concern wimpacton grass
develop winter uses xcountryaccess to Golf Course
P Current pkg lot ratty looking difficult to access
Equal considerations to all users
Safety issue sidewalk from VRTC to Park
winter vs summer issues
Parking structure really belongs on west side ballfield w1 playing field on top
1 Ideal Components cont
feveryonegeorgefordparkcomments918
r
Amphitheater costs too high result of Colo Liquor Code
OS
Parking structure should be in soccer field pkg lot II
No surf ce develoPment
Consider joint private public partnerships but do NOT subsidize VA skier parking
OS Rezone
OS III make easier to use
Well lighted streamwalk
Advertize transportation availability
1 Ideal Components
Alpine Garden No building
Underused inside facilities at AMP
Possible winter year round use opportunity for Alpine Garden
Look at unconventional uses
Leave park although Alpine Garden is a showcase
feveryonegeorgefordparkcomments918
1
4 No more surface structures
No more paths and roads
More Retail
Better cooperation coordinarion from stakeholders
Scheduling Process of utilizing
OPen SPace Berming between fields Amp
Gives pride of ownership
Makes people want to come back to Vail
Wouldnteliminate would be cautious
RE Adding Anything
1 Ideal Comp
OS Walking Component y important
wlicies
More paths from pkg to Childrens Play area
Landscaping could integrate park as a unit
Really serves as our Central Park Get people there
Shuttles in winter are critical
Enhance parking cxperience guest experience
Exits to the south must be clear both winter summer
Ambassadors to provide direction
Like except
feveryonegeorgefordparkcomments918
Water fall in Alpine Garden polluting
Weed killers
In signs enhance what we have already
A Signing must go
up
No educational center
Parking if for skiers its VAsresponsibility
Scheduling events
VRD has ivlav Oct
BRAVO has priority in July
4 Alpine Garden
Philosophically What is AG trying to accomplish Can this support and reinforce an
existing use Concern w size 7000 sq ft vs 2000 SF
An educational center already exists
Dontduplicate the Nature Center
Enhance what they have if it cantbedone within their current parameters it cant be
e done
Front Door
Not a defined one access through a varietY of waYs dePending on user
Visitor locai
4 6 esponsible
OS Stevvardship
Don
c OS Ene
ALAINE GARDEN Proposed new soccer field parking lot
Not at the expense of existing parking
What additional traffic would this generate
Summer ped traffic already major
t Nature Center currently underutilized
F feveryonegeorgefordparkcomments918
Would bring great benefit to community
would they be competing wNatureCenter Most not provide a diversity of experience
PROBLEM STATEMENT
1 Add xcounhyski path to Golf Course
2 Lovers parking
3 Zone District General Use
covers permitted conditional existing uses
Addresses Ford Park today for the future
4
Accessibility to the park
walk bike drive not on the bus
limit automobiles
monorail
Park remain open to EVERYONE
Generally would like a ped area
Overall caption Community center not broad enough
Alpine Garden consider expansion of wo bastardizing
concern re edifice complex
Senior citizens
Aesthetics
Too far removed from gardens
Venues should be integrated should be within garden
Would really change the parks environment
7 WINTER USES
Access even bigger than summer
Ice skating facilitypond
xcountryconnection to golf course
kid activities snowman building
smaller facility to house warming hut AGF
Tennis facility to shaze wAGF
above ground heated pool
feveryonegeorgefordparkcomments918
l IDEAL COMPONENTS
i
Design Problem must maintain characteristics
community center space
liked by guests
Must nctlose athletic facilities
Publicprivate partnering for parking 4 cost sharing sales
Maintain cultural and educationai advantages athletic mix
Community Center missing
Different areas TOA BC have distinctive styles
Shortterm has long term implications
Biggest problem parking
Encourage wallcing through education
Want to encourage peopie to Town
What are we doing not to lose our competitive edge
1 Car issue Many Amp guests drive from Denver
Park misnamed GR Ford Park or the soccer fields
All activities reflect what people like
Vail Community Park
Like all the components but its not understood
Sound wall between Amp ball fields
can hear hoot hollering
Parking formidable challenge
Like the way the garden has developed educational
within itself
Amp Nature Center walkways
like diversity
Sound is part of the atmosphere
Eclectic community reflects culture
Wouldntwant to see a community center in this location
Has something for everyone like it as it is
Nature Center needs improvement better info re what it is
4 parking an issue
Recreation elements must remain
Open space 4 sense of green open active golf course park
Where can you gather for community building
Need a place to gather meet
I 1 IDEAL COMPONENTS
feveryonegeorgefordparkcomments918
Must serve athletic passive uses
Not seen as an integrated park
Sequence of activities continuous activity
AM P Vi
4 Parking issue Parking structure under ballfields
Parking deck Northwoods all altematives
Education for guests tourists for access
Good separation of passive active
Passive really work well Alpine Garden Nature Center etc
Ballfields down vailey Shifting ofattitudes
Access into park interior
Like the stream tract walk
Arrival is not an arrival entrance
The space between Amp Alpine Garden ballfields no defined enough
Incomplete
Suburban plan
i
1
1
1
1
feveryonegeorgefordparkcomments918
PUBLIC INPUT SESSION COMMENTS
Public Input Sesion comments in typed form were nto available at time of printing Comments
will be included in the Pinal Plan Report
i
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Vail Valiey DrivelSouth Frontage
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AtheticFisoAtheticFiead Pedestrian Route Impravements outh Frontage Road Access Impravementsrh
East Access Road Improvementso
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MANACEMENT PLAN
INiPROVEMENTS PdAN
50 0 5Q 100 150
5cale i100
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