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Home My WebLink Aboutemail communication regarding Amendment to Official Rockfall Hazard Maps for the Town of Vail From: Sean Koenia To: Lynne Campbell Subject: FW: Amendment to Official Rockfall Hazard Maps for the Town of Vail Date: Friday,October 25,2013 4:39:51 PM Attachments: imaae001.ong Importance: High Lynne, Another email I sent regarding the rockfall hazard assessment for Eleni Zneimer Subdivision. Thanks, Sean From: John Tyler [mailto:jtyler@slifer.net] Sent: Thursday, May 16, 2013 12:41 PM To: Doug Weltner; anneweltner@gmail.com; Scott Turnipseed; Rick Pirog Cc: Sean Koenig Subject: FW: Amendment to Official Rockfall Hazard Maps for the Town of Vail Importance: High Hello Anne, Doug, Scott and Rick, Please see the message below from Sean Koenig with the Town of Vail. As per his message, is there a copy of the Art Mears report that is not stamped "DRAFT"? I have one more email from Sean on this matter that I will be forwarding momentarily. Best regards, John Tyler/Broker Associate Slifer, Smith and Frampton Real Estate Solaris Office, Vail Village Dir: 970-904-0355 From: Sean Koenig fmailto:SKoenigCa�vailgov.coml Sent: Wednesday, May 15, 2013 4:53 PM To: John Tyler Subject: Amendment to Official Rockfall Hazard maps for the Town of Vail Good Afternoon John, I wanted to let you know that we're scheduled to proceed with a June 4th Vail Town Council hearing date in regards to your applicant's request for an amendment to the rockfall hazard rating for Lot 1, Eleni Zneimer Subdivision. I will be working on the memo in the coming weeks (deadline: May 29th) and will submit the Art Mears assessment/report as the supporting evidence for the amendment(for Lot 1 through 3). Does anyone on your side of the table have a copy of the report that is not stamped with the word "DRAFT"? I'm hoping to eliminate any potential hang-ups in the amendment review process. Please feel free to contact me with any questions regarding the matter. Regards, Sean Koenig GIS Specialist Community Development Department (39° 38'39.5"N 106° 22'S1.0"W @ 8150) �� +�- 970.477.3504 vailgov.com/gis From: Sean Koenia To: Lynne Campbell Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Date: Friday,October 25,2013 4:40:24 PM Attachments: imaae004.ong Lyn n e, Yet another email I sent regarding the rockfall hazard assessment for Eleni Zneimer Subdivision. Thanks, Sean From: Doug Weltner [mailto:Doug.Weltner@colliers.com] Sent: Wednesday, May 22, 2013 1:34 PM To: Sean Koenig; 'John Tyler'; 'Scott Turnipseed (scott@sstaia.com)'; Brennan Fitzgerald (brennen@sstaia.com) Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Scott and Brennan, see below. Let us know when ART can get us the final paperwork Douglas E Weltner Executive Vice President� Kansas City Dir+1 816 556 1131 � Mob 1+ 913 484 4447 Main +1 816 531 5303 � Fax+1 816 531 5409 doug.weltnerCc�colliers.com Colliers International 4520 Main St. Suite 1000 � Kansas City, MO � USA www.colliers.com w - �_ � From: Sean Koenig [mailto:SKoenigCa�vailgov.coml Sent: Wednesday, May 22, 2013 10:52 AM To: 'John Tyler'; Doug Weltner Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Good Morning Gentlemen, I'm just following up regarding the matter of submitting a signed and/or stamped (non draft) copy of the report. My deadline to submit the memo to Council will be Wednesday, May 29th and I'd love to have the report in my possession well before then if possible. Thanks, Sean Koenig GIS Specialist Community Development Department (39° 38'39.5"N 106° 22'S1.0"W @ 8150) �� +� � � 970.477.3504 vailgov.com/ais From: John Tyler [mailto:jt�lerCa�slifer.net] Sent: Thursday, May 16, 2013 12:42 PM To: Doug Weltner; anneweltnerC�gmail.com; Scott Turnipseed; Rick Pirog Cc: Sean Koenig Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Importance: High Hello Anne, Doug, Scott and Rick, Here is the second message from Sean regarding the Art Mears report. Please read below. Best regards, John Tyler/ Broker Associate Slifer, Smith and Frampton Real Estate Solaris Office, Vail Village Dir: 970-904-0355 From: Sean Koenig fmailto:SKoenigCa�vailgov.coml Sent: Thursday, May 16, 2013 9:26 AM To: John Tyler Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision John, Please note the suggestion below and contact me with any questions you may have regarding the matter. Regards, Sean From: Tom Kassmel Sent: Thursday, May 16, 2013 9:05 AM To: Sean Koenig Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision This looks fine and we would defer to Arts expertise. I would suggest getting a signed and stamped copy. From: Sean Koenig Sent: Wednesday, May 15, 2013 4:40 PM To: Tom Kassmel Subject: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision To m, Attached is the report I was telling you about regarding the detailed assessment for Lots 1-3, Eleni Zniemer Subdivision. In a nutshell, they're looking to have our official rockfall hazard map modified from High Severity to Moderate Severity, as per the report recommendation. Please take a look at the report when you get a chance and provide me with your thoughts... Thanks, Sean This e-mail and attachments(if any)is intended only for the addressee(s)and is subject to copyright. This e-mail contains information which may be confidential or privileged. If you are not the intended recipient please advise the sender by return e-mail, do not use or disclose the contents and delete the message and any attachments from your system. Unless specifically stated, this e-mail does not constitute formal advice or commitment by the sender or Colliers International or any of its subsidiaries. Colliers International respects your privacy. Our privacy policies can be accessed by clicking here: htto://www.colliersmn.com/orivacy From: Sean Koenia To: Lynne Campbell Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Date: Friday,October 25,2013 4:36:47 PM Attachments: imaae003.ong Rockfall Hazard Analysis-June 25 1990.pdf Rockfall Mitiaation Desian Soecs-Seot 1990.�df Lynne, Below is fairly comprehensive compilation of emails I sent regarding the rockfall hazard assessment for Eleni Zneimer Subdivision. Thanks, Sean From: Sean Koenig Sent: Friday, June 28, 2013 3:59 PM To: 'Doug Weltner'; 'Brennen Fitzgerald'; 'John Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Good Afternoon All, As a follow up to previous correspondence regarding the rockfall hazard classification of Lot 1, Eleni Zneimer Subdivision, I am reaching out in order to see if there are any questions I can address at this time. Below is my previous correspondence regarding the matter, including the request for a site-specific proper geological hazard analysis that would provide clear and convincing evidence pertaining to a recommended amendment to the hazard area affecting Lot 1. Sincerely, Sean From: Sean Koenig Sent: Friday, June 07, 2013 10:52 AM To: 'Doug Weltner'; 'Brennen Fitzgerald'; 'John Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Good Morning Gentlemen, I was able to meet with the Planning Team earlier this week regarding the rockfall hazard discussion for Lots 1-3, Eleni Zneimer Subdivision. Below is my attempt to capture thoughts shared during the meeting as well as some subsequent research: - Through some additional research we were able to find the following reports on file (see attached): o Rockfall Hazard Analysis,June 25, 1990 (prepared by Art Mears for Ed Zneimer), as referred to in Art Mear's letter which was provided as part of the application to have the rockfall hazard for Lots 1-3 amended from high to moderate (medium) o Rockfall Mitigation Design Specifications, September 1990 (prepared by Art Mears for Ed Zneimer) - According to Vail Town Code, chapter 12.21.13.G. Disputes: "At a hearing before the town council,the applicant shall be given a reasonable opportunity to present his/her case and submit technical and geological evidence to support his/her claim. If the site specific geological investigation establishes by clear and convincing evidence that the property should bot be designated as a geologically sensitive area..." o During the Planning Team staff ineeting it was concluded that the letter from Art Mears submitted as part of the application does not sufficiently cover the prerequisites as described above (it is not a site specific geological investigation containing technical and geological evidence). Furthermore,the additional studies we found on file (see attached) spoke in depth about mitigation but did not speak to a change in rockfall severity classification, especially as it pertains to Lot 1. I've attached the reports for your reference. o Without a site-specific analysis detailing the recommended amendment (regardless of whether it addresses the entire rockfall area or simply the area around Lot 1), staff does not have clear and convincing evidence to support approval of the amendment. - I also want to quickly clarify that I did not mean to imply that you would/should be on the hook in order to fund a comprehensive analysis of the neighborhood-wide rockfall hazard area. Of course, if a reanalysis is performed we would prefer that it be as comprehensive and inclusive as possible. However, we realize it is not your responsibility to pay for a study analyzing hazards beyond those affecting Lot 1. We simply require that any analysis performed for Lot 1 clearly and graphically shows how the rockfall hazard (severity) is different than that currently depicted in the original analysis performed by Schmueser & Associates in 1984. I am away on vacation right now but will return to the office on Tuesday, June 11th. Upon my return I will be happy to answer any questions and/or provide follow up information including alternatives for action (e.g. utilizing existing information in order to pursue an addition to the maps rather than a map amendment; or,further pursuing a site-specific study that will provide clear and convincing evidence of the recommended amendment as well as details pertaining to the amendment delineation). Have a nice weekend. Kind Regards, Sean From: Sean Koenig Sent: Wednesday, May 29, 2013 4:54 PM To: 'Doug Weltner'; 'Brennen Fitzgerald'; 'John Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Good Afternoon Doug, Thank you for your input, and I can certainly appreciate your perspective. I want to quickly touch on two points from your email... 1) You stated that you're not familiar with the normal procedures regarding the map changes. You're not alone in that regard! Changes to those maps occur very infrequently which is why I want to ensure that it's done methodically and appropriately for future reference. 2) You stated that it seems like this potential modification is much bigger than just the Lots 1- 3. I completely agree with that statement which, again, is why I want to see a revised delineation of the rockfall hazard area over the entire neighborhood. As mentioned earlier, I don't think it's prudent to simply carve out Lots 1-3 and I would like to see how the overall rockfall area should be changed according to Art's more detailed analysis compared to that which occurred during the original rockfall hazard assessment performed i n 1984. My hope is that additional costs can be avoided altogether. In theory, if Art Mears is willing to share his Rockfall Hazard Analysis,The Valley, Phase IV (prepared for Ed Zneimer in 1990)and it is found to include a graphical delineation of the entire area,we should be all set. Or, if you can get Art to provide an official recommendation that the entire area be reclassified as moderate severity, that should also be enough clear and convincing evidence to support the amendment proposal. I'm just curious, has anyone simply contacted Art in order to see what information he has available and would be willing to share in regards to the matter, aside from the stamped letter dated November 15, 2007? If that option does not pan out we can look into your suggestion of a combined effort to restudy the area affecting the entire neighborhood; however, I'm not sure how well received that idea will be by Town Officials. Otherwise, unless you're willing to fund a new study for the entire area, we may have to simply pursue the map addition rather than dispute/amendment, as I described in my previous email. Our Planning Manager will be back from vacation on Monday, June 3rd. Upon his return I'll discuss the matter in more detail with him in order to see if he can provide more insight into the matter. Meanwhile, I would suggest that if it has not already occurred, someone reach out to Art Mears in order to see if he can share any additional (already existing?) information concerning his recommendation on how the entire area should be treated with regards to reclassification. Thoughts/comments are welcome. Otherwise, I'll be in touch after meeting up with our Planning Manager early next week. Thanks again for your input. Sincerely, Sean From: Doug Weltner fmailto:Doug.WeltnerC�colliers.coml Sent: Wednesday, May 29, 2013 7:57 AM To: Sean Koenig; 'Brennen Fitzgerald'; ']ohn Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Sean, I appreciate your email explaining that you would like to enlarge the study area to include the entire map in your email. My only problem with this is that I only own Lot 1 and I don't understand why you are burdening us with a study for an area 5 to 10 times the size of our lot. It would seem fair that the city should have their maps updated every so often and with the information we have provided on lots 1,2& 3 this should prompt an investigation on this area being restudied. I don't mind participating proportionally in the cost but feel it is unfair for us to carry the torch for this entire area. I am not familiar with normal procedure regarding these map changes but it seems like this potential modification is much bigger than just the 3 lots we submitted. Sean, any thoughts. Douglas E Weltner Executive Vice President� Kansas City Dir+1 816 556 1131 � Mob 1+ 913 484 4447 Main +1 816 531 5303 � Fax+1 816 531 5409 doug.weltnerCc�colliers.com Colliers International 4520 Main St. Suite 1000 � Kansas City, MO � USA www.colliers.com � - �� From: Sean Koenig [mailto:SKoenigC�vailgov.com] Sent: Tuesday, May 28, 2013 6:39 PM To: 'Brennen Fitzgerald'; Doug Weltner; 'John Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zneimer Subdivision Brennen, Thank you for the stamped letter. Last week I sent out the following email to John and Doug (my apologies for not including you and/or Scott at the time): The draft report (letter)we have on file from Art Mears (dated Nov. 15, 2007) does not graphically redefine the rockfall area. It simply suggests the severity for lots 1-3 be downgraded from High to Moderate. When requesting a new signed/stamped certification and/or report from Art, I'm hoping there will be more detailed (graphically defined) information related to exactly how our maps should be modified in relation to the downgrading of the severity classification. Is his recommendation that entire region affecting Lots 1-3 (identified in the attached image) be reclassified; or, simply a part thereof? ��r,��,��,... � ., — ��'"'+ .,: �r�;� ��'��'�� +r��fi f {� � _ . - � �, 'P'"'� ,�.t ��,'�s�f �,�'' �. f�. : f �'��1 �.re � r .e 1`'i�� ..�f,.r r .: �...r ,. .r�: '�j�, '' �:''} r : ��,f l t �� r a'`t" a .� , f .�/`' ,r��-��'' `l�•r, f� �#` 3 .''�` ; � r�r �`` r!'� `�r11; r `x �� r,.�.�� ...,,� ,+;�;� ,�'�'� 1 • °° r �:/ rr>A "�'''' , ,� .r '��, '� '�?"�� "r,�'�f� .,�`s�k,.'� -'! • - +`/r �` f.�' r�r,.✓f.� .�• f. rl.+.. ." ! �� r�J" ,""��a '`�F.+. V,°..� �,.��I'} � ,�r' ��.i'� ,s�f } i. s' �' . ,� " f% f` .�� 'f��`:�r °TF�� f,� /�� /f}, +�F't'�• �� ✓'='` � f �� {��. i. - � y� i.'I ,� f '-r.t° r f' f}r ✓ ,.f r`'> ! f ��7��, - !� f� .: r� ��j fF'` l`� �r--p � �° . �j 4. A` `'""�.�,.y , d i f:',.��"!� �" {-'.rr ,+F,f': , `f ,''�� " '{�"�`" � r +'� ` � �, .t/ �.` �' - F P.. 1'�, , � f '" .: � ..�.� _ ' " '� �- 4� � ° ''�'` "f'�f I , �y..�°'}��r. .M.7 .�� "R � � ` '�r ,x�r'". z '' `' f � € .*�� 5 _ v�' y � ��,. ��. � . t"xtFl�'`J'� . }". ,�"�'�` "�� i�S- '��> w r .�T , � �J�� w �W�F� J� _ -+,,� � ;�, c,� f ; �. .��, ''r � ��,�f� '�'�� '�'�. - - ' ✓ r` i f . . ��+' ��!'-.� Jl r,: � � ?'l •.i 1� k ��/'(��"��/'�}�� F ��f _6 �� . :4!R7sW��. x .'`}'�f1f`�f:'f"P'`k,..';.✓ �a'i"�i'..: `� �.. Staff has met and further discussed the request in order to gain a better understanding of what is necessary to properly proceed with the request to amend the Rockfall Hazard map. Ultimately, a detailed graphical delineation of the amended area will be necessary in order for the Town to make any map modifications. Simply carving out lots 1-3 and making them moderate severity in the middle of a high severity area will likely be unacceptable when presenting to Town Council, nor would it be the prudent thing to do. Meanwhile, the only alternative to a graphical delineation is some official written documentation from Art Mears (e.g. on official letterhead, including his signature and engineer's stamp) indicating that, if applicable,the ENTIRE area (as shown in the above image) affecting the subject properties should be reclassified from high to moderate severity. Art's letter provided to me this afternoon by Brennen contains a footnote that refers to a Rockfall Hazard Analysis that Art performed for The Valley Phase IV in June of 1990 (prepared for Ed Zneimer) and it appears that his evaluation letter is based on the 1990 analysis; therefore, it is advisable that you request a copy of the 1990 analysis from Mr. Mears so that it can be submitted as further evidence of the appropriateness of the proposed amendment. Ideally a detailed graphical delineation will be included in that analysis. If not, another alternative will be required as identified below. At this point, due to submittal deadlines and because not all supporting documentation has been collected we will not be able to make the June 4th Town Council Meeting. Instead,we will have to plan for the June 18th meeting. In order to properly proceed while meeting submittal deadlines, here's what I will need (by 5 PM, Monday, June 3rd): - A copy of Art's 1990 Rockfall Hazard Analysis o Assuming the analysis includes a detailed graphical delineation that can be used as a reference for amending the Town's Rockfall Hazard map, I believe that all outstanding issues will be adequately addressed and we should be all set to proceed - Or, if a copy of Art's 1990 analysis cannot be provided, or if the copy does not include a detailed graphical delineation, I will need some other evidence that properly details the recommended change to the hazard area (ideally in graphic format) in order to support your proposed map amendment. Acceptable submissions: o Official written documentation from Art Mears (e.g. on official letterhead, including his signature and engineer's stamp) indicating that, if applicable,the ENTIRE area (as shown in the above image) affecting the subject properties should be reclassified from high to moderate severity; or, o A new analysis from an engineer(stamped, etc.) reiterating Art's recommendation to reclassify the rockfall hazard from high to moderate severity, and graphically identifying the exact area subject to the change in order to be used for amending the Town's Rockfall Hazard map - Or, if none of the above can be provided, we will have to discuss the possibility of proceeding with a map addition rather than dispute/amendment o In the event of a request for a map addition, the application for a map dispute/amendment would be retracted and a new application would be submitted. The process would be similar; however, this process would not result in a map amendment. Instead, subject to approval, a notation would be made to the map indicating that more detailed site specific information is available on file in the Town of Vail Community Development Department. Again,this would simply add a note to the map and would not result in a reclassification of the rockfall hazard severity. I'm more than happy to discuss the matter with any of you in case you need better clarification. What it boils down to is the ability to prove to Town Council how the overall rockfall area affecting the subject properties along Buffehr Creek Road should be reclassified. If the entire area needs to be reclassified as moderate severity,that should be pretty simple (with the proper written supporting recommendation). If certain parts of the overall area should be reclassified as moderate severity while other parts remain high severity, we'll need a better understanding of the demarcation of that reclassification in order to make the proposed amendments to the Rockfall Hazard Map, upon Town Council approval. Please contact me with questions and/or with additional supporting documentation. Sincerely, Sean From: Brennen Fitzgerald [mailto:brennenCa�sstaia.com] Sent: Tuesday, May 28, 2013 1:31 PM To: 'Doug Weltner'; Sean Koenig; 'John Tyler'; 'Scott Turnipseed' Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision He mailed it out, got it in PO Box today, please advise. From: Doug Weltner [mailto:Doug.WeltnerCa�colliers.com] Sent: Wednesday, May 22, 2013 1:34 PM To: Sean Koenig; ')ohn Tyler'; 'Scott Turnipseed (scottCa�sstaia.com)'; Brennan Fitzgerald (brennenCa�sstaia.com) Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Scott and Brennan, see below. Let us know when ART can get us the final paperwork Douglas E Weltner Executive Vice President� Kansas City Dir+1 816 556 1131 � Mob 1+ 913 484 4447 Main +1 816 531 5303 � Fax+1 816 531 5409 doug.weltner�colliers.com Colliers International 4520 Main St. Suite 1000 � Kansas City, MO � USA www.colliers.com E - �_ From: Sean Koenig [mailto:SKoenigCc�vailgov.com] Sent: Wednesday, May 22, 2013 10:52 AM To: 'John Tyler'; Doug Weltner Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Good Morning Gentlemen, I'm just following up regarding the matter of submitting a signed and/or stamped (non draft) copy of the report. My deadline to submit the memo to Council will be Wednesday, May 29th and I'd love to have the report in my possession well before then if possible. Thanks, Sean Koenig GIS Specialist Community Development Department (39° 38'39.5"N 106° 22'S1.0"W @ 8150) ��UJ� �f ��L��-. � 970.477.3504 vailgov.com/gis From: John Tyler [mailto:jt�lerCa�slifer.net] Sent: Thursday, May 16, 2013 12:42 PM To: Doug Weltner; anneweltnerCc�__gmail.com; Scott Turnipseed; Rick Pirog Cc: Sean Koenig Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision Importance: High Hello Anne, Doug, Scott and Rick, Here is the second message from Sean regarding the Art Mears report. Please read below. Best regards, John Tyler/ Broker Associate Slifer, Smith and Frampton Real Estate Solaris Office, Vail Village Dir: 970-904-0355 From: Sean Koenig jmailto:SKoenigCc�vailgov.coml Sent: Thursday, May 16, 2013 9:26 AM To: John Tyler Subject: FW: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision John, Please note the suggestion below and contact me with any questions you may have regarding the matter. Regards, Sean From: Tom Kassmel Sent: Thursday, May 16, 2013 9:05 AM To: Sean Koenig Subject: RE: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision This looks fine and we would defer to Arts expertise. I would suggest getting a signed and stamped copy. From: Sean Koenig Sent: Wednesday, May 15, 2013 4:40 PM To: Tom Kassmel Subject: detailed rockfall hazard assessment report for Lots 1-3, Eleni Zniemer Subdivision To m, Attached is the report I was telling you about regarding the detailed assessment for Lots 1-3, Eleni Zniemer Subdivision. In a nutshell, they're looking to have our official rockfall hazard map modified from High Severity to Moderate Severity, as per the report recommendation. Please take a look at the report when you get a chance and provide me with your thoughts... Thanks, Sean This e-mail and attachments(if any)is intended only for the addressee(s)and is subject to copyright. This e-mail contains information which may be confidential or privileged. If you are not the intended recipient please advise the sender by return e-mail, do not use or disclose the contents and delete the message and any attachments from your system. Unless specifically stated, this e-mail does not constitute formal advice or commitment by the sender or Colliers International or any of its subsidiaries. Colliers International respects your privacy. Our privacy policies can be accessed by clicking here: htto://www.colliersmn.com/orivacy