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HomeMy WebLinkAbout2002- 7 Adopting the Town of Vail Commission on Special Events ("CSE") and; Establishing a Commission for the Process of Reviewing and/or Facilitating Public Special Events in the Town Of Vail• • • ORDINANCE NO. 7 SERIES 20Q2 AN ORDINANCE ADOPTING THE TOWN OF VAIL COMMISSION ON SPECIAL EVENTS {"CSE") AND; ESTABLISHING A COMMISSION FOR THE PROCESS OF REVIEWING ANDIOR FACILITATING PUBLIC SPECIAL EVENTS IN THE TOWN OF VAIL;AND SETTING FORTH DETAILS IN REGARD THERETO. WHEREAS, it is the Town Council's opinion that the health, safety and welfare ofi the citizens of the Town of Vaii would be enhanced by the establishment of a special events program setting forth policies and guidelines relating to the funding, reviewing, oversight and orchestration of special events to be presented in the Town of Vail. WHEREAS, to insure a single contact point for special event operations in Vail; and WHEREAS, to be supportive of providing street entertainment and special events for vitality, economic viability, and fun year'round; and WHEREAS, to increase the Town of Vail's lodging occupancy and sales tax collections; and WHEREAS, To create a sense of community in Vail and increase the quality of experience for guests and residents; and WHEREAS, in order to administer Special Events, the Town Council, in accordance with Section 8.6 of the Charter of the Town of Vail, wishes to create a Commission on Special Events ("CSE"). NOW, THEREFORE, be it ordained by the Town Council of the Town of Vail, Colorado, that: Title 3 of the Municipal Code of the Town of Vail is hereby amended by the addition of Chapter 6, Commission on Special Events, to read as follows: Section 1. Board Established The Town Council hereby establishes the Town of Vail Commission on Special Events ("CSE") composed of five (5) voting members who shall act in accordance with the Charter, this Chapter, the direction of the Town Council, as outlined in this ordinance, the ordinances of the Town of Vail, and shall be appointed and serve at the pleasure of the Town Council as provided in this Chapter. Section 2. Definitions A. Special Event - A Special Event is a function whose primary purpose is to promote an exciting, lively, fun andlor prosperous business climate within the Town of Vail. Ordinance No. 7, 2002 • • • B. Qualifivina Cultural Event -~ A Qualifying Cultural Event is a function whose primary purpose is cultural in nature rather than economic. These events are typically, but not necessarily, held in a performing arts venue such as Ford Amphitheater or Dobson Arena. The Town Council shall establish by Resolution anon-exclusive list of Qualifying Cultural Events. Section 3. Members -Appointments -Terms The CSE shall consist of five (5} voting members appointed by the Town Council to be designated as follows: 1 Retail; 1 Restaurant; 1 Lodging; 1 (from any of 3 categories previously stated); 1 at large. All five voting members shall be residents of the Town of Vail, own real property within the Town of Vail, awn a business in the Town of Vail, or be employed within the Town of Vail. No current event promoters, producers or board members of organizations requesting funding, or their employers, may serve as voting members. The initial terms of two members of the CSE shall be for one year, and the initial term of three members shall be for two years, to be appointed in 2002. Thereafter, the council shall annually appoint CSE members to two year terms every January. In addition to the five voting members of the CSE, up to ten (10) honorary advisory member groups may be included by Council invitation. In order to act as an honorary advisory member of the CSE, each member group shall nominate one representative within that group to be ratified by Council. Honorary advisory member groups shall be approved by council and may include: Vail Resorts, Inc. (VRI) Vail Valley Foundation (WF) Vail Valley Chamber and Tourism Bureau (WCTB) Vail Chamber and Business Association (VCBA) Vail Recreation District (VRD) Town Council Town of Vail staff VLMDAC Ratified, honorary advisory members shall assist the CSE by providing information, coordination and consultation and shall not have the power to vote on issues that come before the CSE. The number and terms of such advisory members shall be at the discretion of the Town Council. Advisory members of the CSE should be individuals who have a demonstrated expertise in special event production, establishment of criteria by which #o gauge event success, or knowledge of and/or a strong interest in special events. Section 4. Removal From Office Members of the CSE shall serve at the will of the Town Council and shall be subject to removal by the Town Council for inefficiency, neglect of duty, failure to attend meetings (70% mandatory attendance at scheduled meetings), malfeasance in office, or any other reasons the Town Counci! deems proper. Ordinance No. 7, 2002 • • • Section 5. Vacancy Vacancies on the CSE shall occur whenever a member of the CSE reaches the end of his term, is removed by the Town Council, dies, becomes incapacitated and unable to perform his or her duties for a period of sixty (60) days, resigns, ceases to meet the qualifications for CSE members or is convicted of a felony. Vacancies shall be filled by a majority vote of the Town Council. Section 6. Officers -Meetings -Rules The CSE shall be chaired by the advisory Town Council member until the commission decides a director is appropriate or decides otherwise as to a different chairperson. The term of the Chairman shall be for one two-year term to coincide with the Town's regular municipal election, with eligibility for re-election for three additional two-year terms. The CSE shall meet as it determines to be necessary, and its ,meetings shall be in accordance with Roberts Rules of Procedure unless it adopts other rules for the transaction of business. Three or more members must vote for any action for it to pass. The CSE shall keep a record of its resolutions, transactions, findings and determinations. The CSE will provide quarterly informational reports to the Vail Town Council, in addition to a full annual financial report at budget time. An annual evaluation of events shall be included. Section 7. Functions of the CSE The CSE shall support the Town Council's goals and objectives and align its mission with the Town Council's marketing direction. The Functions andlor duties of CSE shall include, but are not limited to: Hiring and overseeing a director andlor staff, as well as event producers andlor promoters; creating, funding and seeking special events for the Town of Vail; evaluating event applications and event success; submitting an annual budget for operations and events; coordinating the community calendar for special events: seeking out additional funding for special events through sponsorships and donations; evaluating and executing contracts for special events; and all other functions as directed by the Town Council. Qualifying Cultural Events shall be exempt from the purview and funding of the CSE. However, coordination and timing of Qualifying Cultural Events shall be considered by the CSE and included in the CSE master calendar. Section 8. Appeal to Town Council A. An appeal to the Town Council may be made by an adjacent affected property owner or by the Town Council itself by a majority vote. B. Any appeal must be filed in writing within ten (10) days following the decision of the CSE, or must be called up by the Town Council within 10 days of the decision. . Ordinance No. 7, 2002 • C. The Council shall hear the appeal within 30 days of its being filed or called up with a possible 30-day extension if the Council finds that there is insufficient information. If any part, section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this ordinance; and the Town Council hereby declares it would have passed this ordinance, and each part, section, subsection, sentence, clause or phrase thereof, regardless of the fact that any one or more parts, sections, subsections, sentences, clauses ar phrases be declared invalid. The Town Council hereby finds, determines, and declares that this ordinance is necessary and proper for the health, safety, and welfare of the Town of Vail and the inhabitants thereof. The repeal or the repeal and reenactment of any provision of the Municipal Code of the Tawn of Vail as provided in this ordinance shall not affect any right which has accrued, any duty imposed, any violation that occurred prior to the effective date hereof, any prosecution commenced, nor any other action or proceedings as commenced under or by virtue of the provision repealed or repealed and reenacted. The repeal of any provisian hereby shall not revive any provision or any ordinance previously repealed or superseded unless expressly stated herein. All bylaws, orders, resolutions, and ordinances, or parts thereof, inconsistent herewith are repealed to the extent only of such inconsistency. This repealer shat! not be construed to revise any bylaw, order, resolution, or ordinance, or part thereof, theretofore repealed. INTRODUCED, READ, APPROVED, AND ORDERED PUBLISHED ONCE IN FULL ON FIRST READING this '16fh day of April, 2002 and a public hearing shall be held on this Ordinance on the 7th day of May, 2002, at 7:00 p.m. in the Council Chambers of the Vail Municipal Building, Vail, Colorado. ATTEST: 7 O ~~ ~~~ ., _ r~ Yi?~~a-c~ Ludwig urz, Mayor Ordinance No. 7, Series 2002 • • • Lorelei Donaldson, Town Clerk READ AND APPROVED ON SECOND READING AND ORDERED PUBLISHED by title only this 7th day of May, 2002 ATTEST: orele' Donaldson, ~o °F V,~i SF.AI- ~ao~~ Town Clerk ~~~ C~udwig Kurz, Mayor Ordinance No. 7, Series 2002 ~~ STATE OF COLORADO COUNTY OF EAGLE 475 PROOF OF PUBLICATION SS. -::ORDIIVANGE' NOs`7 • ,~ SERIES 200 AN ORDINANCE' A170PTING OWN:. OF VAlL COMMISSION ON SPECTILL EVENT6 'CSE" ANd; F~TABLISHING A COMMISSION ~OR THE PROCESS OF REVIEWING ANDlOR FACILITATING- PUBLIC SPECIAL EVENTS INTHE TOWN OF VAlL;AND SETTING FORTH PETAli_$ IM _RE- GARDTHERiTO. I, Steve Pope, do solemnly swear that I am the Publisher of Tho Vail Daily, that the same daily newspa- per printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle for a period of more than fifty-twa consecutive weeks next prior to the first publication of the annexed legal notice or advertisement; that said newspaper has been admitted to the United States mails as a periodical under the provisions of tho Act of March 3, 1879, or any amend- ments thereof, and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of ......~....... consect~FiG~ insertions; and that the first publication of said notice was in the issue of said newspaper dated ......... . , ~,f .................. .... A.D.... ...~?.~..~..., and that the last publication of said notice was in the issue of said newspaper dated..... .....~..~~...... A.D. .,......d ~-....... In witness whereof I have hereunto set my hand this ..r•da of .. r Publisher Subscribed and sworn to befor e, a notary public in and for the County of Eagle, State of Colorado, this .........~+~.. day of ....... ,. .. ..t.,~. ~JZ~ Notary Public My Commission expires ..... ,.....(~,~7..,...I,~..~~....QD t1YHEFlEAS, It Ili the Town Council's opinion that [he health, safety and~welfateot the citizens of !ha Town of Vail would be enhanced by the estabAsh- meni of a special events prggtam setting forth,poli• etas and ~uide3inea relating to;the funding, review- ing~ overs,ght and orchestration of special events to be presentedln'therown of-Vail. WHEREAS, to insure a. single contact poinC far special event operations in Valli and WWEREgS, to'be supportive of providing street entartalnrnent and special events for vitality, eco- nomic vlakiilFiy, grid funyear'round; and WHEREAS, tofnarease;tlie Fown of Vail'sJadging occupancy and sales tax collections; and - wHEREAS, To create a sense of community in Vail and Increase the quality of experience for guests and residents; and - WHEREAS, in'order to administer Spec€al Events, the Town Council, in accordance with Section 8.6 of the Charter of the Town of Vail, wishes to create a Commission om5pecial Events (°CSE"~:- NOW, THERE=FORE, t5e it ordained by the Towh Counc'sl of the Town of Vail, Goforado, that: Title 3 of the Municipal Code of the Town of Vail is hereby amended by the addition of Chapter 6,' Commis- sion on SpeciaLEVente,Ao read as follows: Section 1, Board Established The Town Council heretry establishes [ha.Town of Vail. Gommiseion an:5peciaf Events (°CSE") com- posed of five S5) voting members who shalt act iri accordahce with tfte Charter, flits Chapter, the di- rection of the Town Council, a># outlined in this or-. dinance, the ordinances of the Town of Vail,. and shall be appointed and serve at the pleasure of the Town Council as provided in flits Ghapter. Section 2 Definitions A, Special Eyani - A Special Event is a tuncifon whose:prtma, purpose is td: promote an exciting liveryy, fun an~or (,rosperous twsiness cli- mate within the Town of Vall: ' B. - Qualifying Cultural Event- A Qualify- ing Cultural Sverrt is a function whose.primary pur- ppose is eultural in nature rather than economic. These events are typically,. but not necessarily, held In a. perforltring arts venue such as Foitl.Am- phitheater or Dobson Arena. 'The Town Council shalt establish by Resolution anon-exclusive list of Qualifying Cultural Events. Section 3. Members-Appointments-Terms The CSE shall consisi.of appointed by the Towri G as follows: 9 Retail; t qr (iron any of 3 categories Terms or nvo memnetrs of [ne vie anau oe for one year, and the initial_term of three members shaH.be FFor two years, to tie appointed In 2002. TherQafter, the .council shall annually appoint CSE members to - . . 1wa:year terrhs every January ' In adaftlpn to Itta,five voting.member~ of the CBE, pp h? teR (1~) lionarary adVI60ry-ffl9Rfb6f ~f6UJ78 may be Included qy Coundll Inul etiorl. In order to act ae an ho adwsary manrbar of the CSE; each memb ahan nominate one re reaen- tative wlthl.n, cup to be ratified by ~ouncil. Honorary a ritembar -gproups ehalJ he ap- proved by coditcll and may include: Vail Resorts,-Inc. (VRf) Vail Valley Foundation {VVP} Vail -Valley Ghamber and. Tourism :Bureau (VVCTB} VaN Ghamber and Brrsinese Aasacletlgn (VCt3Aj Veil Recreallon ~Istrlgt (VFtD) Town Council - Town of Vall staff VlI;ApAf RetlNgd; honorary advfsory~~yy,~, ha€tart-lsl . the Q2E by prosfdln _litiormatlonn,, o€rgrdlneltin and `conaultaLldn em~~Ji~ifTrot hp~e,lhe power ta_vgte i _=fllt a6uA~lhet ogtrrah@f0[a'tftaCSE- 1'h$ nortt6gr - 9~ terrggf~' fY~emt~+Ira. shelf be at. =lhedfpar6tton~ttbe ti qunc0. Advisorymem•. bare o1 the C$E should be Iridividuels whb have a demonstrated e>;perllse_In special event "produp- tlon, estahlishiriant of ariterla by which. to gaugge 'event euecess, dr-knowledge of and/pr a strong In- tereet In specl8l events.. - ' Section A: Rerrwval From Oftlce. - Members tii the CS>_ shell serve at the will cf .the Town Councll and shall be.aubJect to removal by the Town Councll far Inafflclency, ne- gglIed of duty, failure to attend rrreetinggs {7096 man- datory attendance et scheduled meetings), malfaa- eange Fn otflt:o, or any other reasons the Town Councll deems proper. 5ecllon 6. Vadan6y VacaricPes un the CSE shall occur whenever e member of the CSE reaches the and of h€e term, I.s removed b the Town Council, dle8, becomes in^ csppgoltated and unable to perlarm.hia or her duties - for a perlad of sixty {80) days testgne, ceases to meat he qualNlcationa for CSE mem ere dr le com vlctad e} a fel Vacancies sha11 ba l111ed by a maJority vote of~e Town. Councll- - 9ectlon (3.Ofllcere .Meetings -Rules - ' Tha CSE-shalt he phalred by tbs. ativlsary Town Council member until the commlasion decides a dl= teeter le appropriate dr. decides othtarwise'as tq e dlHarsnt c iatrparsoh, -. The farm of the;Ghaltman re-elegtton tar three adtlttlonel hvc•yaaf tarms.The CSE ehatl meet as It determines to be necessary, arid Ile meetings shaft be Fri aoCofdance with Rob- ens Rules of procedure.unless-It adopts other rules :for ihe_traneactlon tit business,.--rnrae or more membare must-vote for"any ao0on for a to ppass. The C$E shall keep a- record of its-taaolu- Hgrie, transactions, Ylndtnga and'dQterminatlons, The CSE will provide quartaiiy Informational re• ports fo the Vei! Town Gouncil; In addition to a full annual Tinanclal report at budget.llma. An. annual evaluation otavehfs shall be Included. Section 7. Functions of the CSE The CSE shall s port the Town. CauncN's ggoals end pb~ectivas and align fts mission with the Tdwn Councl's. marketing dlrectlon. Th9 Functlana andlor duties of CSE shall Include, but ere not Ilm• Ited-to: Hiring and averseeSng:a:.dtrector analcr staff, sa well as event producers an'dlar promoters; creating, fuhding and seeking special events !ar the Town of Vall; ayatuathtg 9Veht;appllc$tlona and -event suxeas; eubmltting an annual budget for dp- calendar rot spacial events: seekingg out additional funding fqr speoial evema ihroug3t sponsorships and ,donations; evaluatingg and executing oorftracts for special avanls; and etlothar tu.nctiona as direct- ed M+ the Town Councl. Quall{tring Guttural Events shall be ex- empT from the ppuvufaty and funding of the GSE, Ftowever, coordinatlgn and timing of quatlNing Cultuiai Events shall bo cansldered 4Y the GCSE and Included In lhe.C3E master calendar, Section 8, Ap~eal to 7uvn C I A. n~appa 1 to Council may be made py en eda nt a, property owner or by the Town CcuncN Its'~If by a ma(orily vote, B.. Any-appal.must-ba filed In writhig Within tan (i4) days-f Llowing the decision of the CSE, or must be called up by the Town Courtcll Within 10 days of the d~C381an, C. Tha Gou~icil shell hear: the apppeal within 34 days of Its Ing filed or called up with a poselbfe 30-dayY exten Ion i} the Gapncll finds that there Is InSufficlentln 'motion. If any part, sectiaq, apbaecllon, sentence, clause yr pphrase of this ordinance Is for any reeaonheld to be invalid, such tfet~slon shelf not affect the val- Idify of the remalning_portiona vt this ordinance; and- the Tgwn Councll hereby declares h would have passed this ardl ahee, and each part, sec- tion, aubsectign; sentece, olauea or phrase there- of, regardless. oPMe tact that any one,or, more parts, sscpons, eiltiae~tlans, sentences, clauses or phrases be daclaresl, U~ralld. - The Town CounGl he by finds, determines, end declares. that .[hie .o Inance Is_ necessary and ar for the heakh; safe[ ,-and welfare of (he Town of Veit anQ the Inhabllan, thereof. The repeal or the re al and reenactment of any provision of the Munl' al Cada of the Town of Vall as proylded In tills. a Inancashell net affect any dght which' hoe addtu d, any duty Imposed, any vi- ofatlon that- occLErr prior Ed the effecdve date , hereof, any proseo Ion commtinesd, nor any other cotton or proceedings?'as commenced under ar by virtue of the prov_lafon~lepeated or repeated and re- enacted.-The repeat Qi any pravislon hereby shelf not revive any prvvlsl n or an ordinance prevleus^ ly reppvalet{ ar eupafs~ided unless e><pressty stated heral.n. All'bylewe, drdera, ra+Wlutlons, and ordlnancea, or~ pparts theredi Inconsl tent herewith are reppealed tc [fie a_xtent only of eu h tncolielstancy. Thla repeal' er shall not ha consf ad tb revise any bylaw, or- der, reeoluticn qr' o jiarice, ar partifiereaf; fhare- t6fore repealed. - ATTE8T ~~~ r , ,~,.,..r.., - Larelal Dohaldegq, n Clerk - READ. ANt7 APp.[a ED gN`SECONIj READING' ANP t7RQERE[5 RU ISHEp - by title only this. - day of , 2042 ' - Ludwurz. Meydr ATTEST: ~- . Lorelei Donsldaon l~iwn Clerk ' - Wubliahetl In Tile 1Jtal~Dai€y April i 9, 2002. • °_ 494 • • PROOF OF PUBLICATION STATE OF COLORADO ORDINANCE NO.'T SERIES 2002 S. $. AN°ORDINANCE. ADOt?TiNG.TliE TOWN QF, VAIi. CGINMtSSIGN .QN . SP,i*CIAt EV~HTS,. COUNTY OF EAGLE cs~~ ANe; eSTArjI-FSHANCI,A COlNMISSION; ~OR T~E PROCESS OF REVIEWING ANDIOR THEITOWN OF VABLAND SE'iT NG FORTH DE- TAILS IN REGhRDTHERETO. CoreleiDonaldson,TowOClerk Puttli~hect inthe Vall pa'sky iNa}! 10, 20.0?. ,' i, Steve Pope, do solemnly swear that I am the Publisher of The Vail Daily, that the same daily newspa- per printed, in whole or in part and published in the County of Eagle, State of Colorado, and has a general circulation therein; that said newspaper has been published continuously and uninterruptedly in said County of Eagle far a period of more than fifty-two consecutive weeks next prior to the first publication of the annexed legal notice or advertisement; that said newspaper has been admitted to the United States mails as a periodical under the provisions of the Act of March 3, 1879, or any amend- mentsthereof, and that said newspaper is a daily newspaper duly qualified for publishing legal notices and advertisements within the meaning of the laws of the State of Colorado. That the annexed legal notice or advertisement was published in the regular and entire issue of every number of said daily newspaper for the period of ............~.. consecutive insertions; and tlhat the first publication of said notice was in the issue of said newspaper dated .....~...... .~{;~...••....•... ~.. A.D.p.~. ..Q.~.... and that the last publication of said notice was in the issue of said newspaper dated....~.~~....... A.D....~~....C1 D.,d."1 ............. f.... In witness whereof I have hereunto set my hand this ....,<...~.. day of ......~~. '~ Publisher Subscribed and swam to befgre _m a notary public in and for the County of Eagle, State of Colorado, this ..........~~~,....,.. day of ....~..~ . ..~~ ~' .. ....... ..... .. ~~~~.L.GG' Notary Public