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HomeMy WebLinkAbout2020 Vail Town Council MinutesTown Council Meeting Minutes of March 3, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 3, 2020 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Council started the meeting singing happy birthday to Town Manager Scott Robson. Caitlin Murray, Bravo Executive Director, introduced the newest Bravo team member Rhonda Hilton, Senior Vice President of Marketing and External Communication. Anne Marie McDermott, Bravo Vail tist Director, talked to council about the upcoming concerts and events. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 2, Series of 2020, In Recognition of Vail's Trailblazer Award Recipient Josef Staufer Presenter(s): Dave Chapin, Mayor Background: Josef Staufer was chosen as the fifth recipient of the Vail Trailblazer Award Council members took turns reading Proclamation No. 2, Series of 2020 into the record. Josef Staufer thanked everyone for the recognition and acknowledged Joe Langmaid and John Donovan as part of making Vail a great place. 4. Consent Agenda (5 min.) Town Council Meeting Minutes of March 3, 2020 Page 2 4.1. February 4, 2020 Town Council Meeting Minutes Foley made a motion to approve the February 4, 2020 Town Council Meeting Minutes; Coggin seconded the motion passed (6-0) * Mason recused 4.2. February 18, 2020 Town Council Meeting Minutes Foley made a motion to approve the February 18, 2020 Town Council Meeting Minutes; Coggin seconded the motion passed (6-0) * Bruno recused 4.3. Resolution No. 6, Series of 2020, Resolution approving an Intergovernmental Agreement between the Town of Vail and the Eagle River Fire Protection District Staff Recommendation: Approve on consent, Resolution No. 6, Series of 2020, Mutual/Automatic Aid Inter-Governmental Agreement between the Town of Vail and Eagle River Fire Protection District. Langmaid made a motion to approve Resolution No. 6, Series of 2020; Foley seconded the motion passed (7-0). 4.4. Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of Vail and the State of Colorado Department of Human Services for co-responder mental health services. Background: The Intergovernmental Agreement with the State of Colorado Department of Human Services for mental health service is necessary and will promote the health, safety, morals, and general welfare of the Town. Staff Recommendation: Approve on consent, Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of Vail and the State of Colorado Department of Human Services for co-responder mental health services. Stockmar made a motion to approve Resolution No. 8, Series of 2020; Mason seconded the motion passed (7-0). 4.5. Resolution No. 9, Series of 2020, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020 Through December 31, 2020. Background: See attached memo. Staff Recommendation: Approve, approved with amendments or deny Resolution No. 9, Series of 2020. Bruno made a motion to approve Resolution No. 9, Series of 2020; Langmaid seconded the motion passed (7-0). 4.6. Sunbird Park Fountain Repair Project Construction Contract Award Town Council Meeting Minutes of March 3, 2020 Page 3 Background: Bids for the Sunbird Park Fountain Repair Project were received on February 13, 2020 with 1 bidder responding. The bid submitted by Icon, Inc. is a responsible bid and is within the available allocation within the 2020 Real Estate Transfer Tax budget. Staff Recommendation: Town Staff recommends the Town Council direct the Town Manager to enter into a construction contract with Icon, Inc. in the amount of $123,900.00 for the construction of the Sunbird Park Fountain Repair Project. Langmaid made a motion to authorize the Town Manager to enter into a construction contract with Icon, Inc in the amount not to exceed $123,900; Mason seconded the motion passed (7-0). 4.7. Professional Services Agreement with Vail Daily Background: The Town of Vail 2020 operating budget provides for print and digital advertising in publications produced by Colorado Mountain News Media across all departments. This budgeting process provides the foundation to establish advertising rates for 2020 as described in a partnership agreement with Colorado Mountain News Media. The agreement is for up to $105,000 to be spent across all departments which is over 50% off community rates. In accordance with town policy, the Town Council must authorize the Town Manager or its designee to enter into agreements above $50,000. Staff Recommendation: Authorize the Town Manager to enter into the Professional Service Agreement with Vail Daily in a form approved by the Town Attorney not to exceed $105,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with the Vail Daily in the amount not to exceed $105,000; Stockmar seconded the motion passed (7-0). 4.8. Services Agreement with Intercept Insight for 2020 Special Event Surveys. Background: CSE and staff have selected the service provider for the 2020 Special Event Surveys to be collected at selected 2020 events. The contract amount is $53,328. It is Vail Town policy that the Town Council has to authorize the Town Manager to enter into agreements over $50,000. Staff Recommendation: Authorize the Town Manager to enter into a service agreement on a form approved by the Town Attorney, with Intercept Insight in an amount not to exceed $53,328. Langmaid made a motion to authorize the Town Manager to enter into an agreement wing Intercept Insight in an amount not to exceed $53,328.00; Foley seconded the motion passed (7- 0). 4.9. Rocky Mountain Burger Battle and Craft Beer Classic Funding Agreement Background: The Commission of Special Events granted funding in 2020 to the event producer Team Player Productions in the amount of $65,000 for the Rocky Mountain Burger Battle and Craft Beer Classic in June. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000. Town Council Meeting Minutes of March 3, 2020 Page 4 Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Team Player Productions in an amount not to exceed $65,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Team Player Productions in an amount not to exceed $65,000.00; Coggin seconded the motion passed (7-0). 4.10. Spring Back to Vail Funding Agreement Background: The Town Council granted funding in 2020 to Highline Sports and Entertainment in the amount of $550,000 for the Spring Back to Vail event in April. It is Vail Town policy that the Town Council has to authorize the Town Manger to enter into agreements above $50,000. Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a form approved by the Town Attorney, with event producer Highline Sports and Entertainment in an amount not to exceed $550,000. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Highline Sports and Entertainment in an amount not to exceed $550,000.00; Foley seconded the motion passed (7-0). 5. Appointments for Boards and Commissions 5.1. Art in Public Places (AIPP) Board Appointments 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint five people to the AIPP Board for a two-year term ending March 31, 2022. Langmaid made a motion to appoint Susanne Graf, Kathy Langenwalter, Tracy Gordon, Courtney St. John and Kara Woods to the AIPP Board for 2-year terms; Foley seconded the motion passed (7-0). 6. Town Manager Report (10 min.) 6.1. Wildlife Task Force Update Robson shared with council an 18-month Environmental Assessment would be taking place on a proposal to treat 4,400 acres to reduce fuels and improve sheep habitat in the East Vail area. Robson also noted the town was paying close attention and monitoring updates on coronavirus with public health partners. 7. Presentations / Discussion 7.1. An update on a proposed ballot initiative for the town. 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Please provide feedback to staff on proposed next steps. Town Council Meeting Minutes of March 3, 2020 Page 5 Background: The town is contemplating going to the voters in November for permanent, reliable source of funding for investments in housing and special events / arts & cultural programming. This is an update to Town Council on proposed next steps and a timetable of actions prior to a decision on pursuing a ballot question. Staff Recommendation: Please provide feedback to staff. Robson began the discussion by reporting on what possible November 2020 ballot questions that other government entities in Eagle County were considering. The County was beginning to conduct polling to test public support for potential tax questions such as housing and childcare. Halloran reviewed the timeline for a Town of Vail 2020 ballot. Halloran stated staff had already met with Magellan Strategies, a voter survey research and campaign strategy consultant, who would poll Vail voters on more detailed questions regarding support of funding for housing and special events, arts & culture. Voter polling was currently planned for May / early June, with a report back to Council at the end of June. Staff would then work to draft ballot question(s) wording, with a final go / no-go approval from Town Council by August 18th. Halloran explained to effectively solve some of the housing challenges and support a vibrant community with events and cultural programs, a successful campaign would need to generate approximately $6.5M per year restricted to the investment in housing and approximately $3.5M per year restricted to investment in special events, arts and cultural programming. This approach would allow the town to determine whether it would be viable to participate in the November election by proposing some revenue ballot measures to the Vail voters. Robson stated polling this spring would tell all. Council thanked Robson and Halloran for their report and looked forward to hearing more information at a near future meeting. 8. Action Items 8.1. Resolution No. 7, Series of 2020, Resolution Adopting of Vail Fire and Emergency Services Response Performance Objectives and presentation on Vail Fire and Emergency Services Community Risk Assessment/Standards of Cover. 40 min. Presenter(s): Mark Novak, Fire Chief; Rich Buchanan Emergency Services Consulting International Action Requested of Council: Approve or approve with modifications, Resolution No. 7, Series of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance Objectives. Background: Vail Fire and Emergency Services recently completed a Community Risk Assessment/Standards of Cover analysis. A Standard of Cover provides a baseline for improving emergency service delivery when accompanied by adopted response performance objectives. Resolution No. 7 Series of 2020 establishes response performance objectives for Vail Fire and Emergency Services. Staff Recommendation: Approve Resolution No. 7, Series of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance Objectives. Town Council Meeting Minutes of March 3, 2020 Page 6 Novak stated the Community Risk Assessment/Standards of Cover (CRA/SOC) were a nationally recognized fire service best practice which provided a foundation to make decisions about resource. Completion of a CRA/SOC was also a required component of the accreditation process and provided a foundation for the strategic planning process. Rich Buchanan, Project Manager for Emergency Services Consulting International, presented an overview of his firm's risk assessment of the Vail Fire and Emergency Services. The assessment included a staffing analysis, call demand, response time analysis, I-70 & Vail Pass considerations, EMS response and community risk assessment, among other factors. Novak reviewed Resolution No. 7, Series of 2020 regarding response performance objectives recommending adoption of an 80th percentile goal. This would mean the following: 6 min., 20 sec. response time for arrival of first unit. EMS calls response time would be within 6 min. Hazardous materials incidents, response time goal would be 6 min, 20 sec. Public assist and service calls, response time performance goal would be 10 min. Bruno made a motion to approve Resolution No. 7, Series of 2020, Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:46 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of March 17, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 17, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno *absent until 6:20 pm Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Mayor Chapin opened the meeting addressing the community regarding COVID-19 pandemic. Chapin asked the community to be good neighbors and check on each other during this time. Assistant Town Manager Patty McKenny summarized an email that was sent from Vail resident Anne Mueller requesting the council research groundwater above the Booth Heights site. 2. Any action as a result of executive session There was none. 2. Consent Agenda 4.1. Resolution No. 11, Series of 2020, A Resolution Approving the Purchase of Unit 6, Chamonix Vail Community; 2373 A Lower Traverse Way, Vail CO 81658 Background: The Town wishes to purchase the Property from seller for the Maximum Resale Price (approximately $513,970), plus reimbursable capital improvements, as set forth in the relevant Deed Restriction and Housing Guidelines encumbering the Property. Staff Recommendation: Approve the purchase of the Property for the Maximum Resale Price, plus reimbursable capital improvements, subject to the terms of the Chamonix Vail Deed Restriction and Housing Guidelines, as determined by the Town. Langmaid made a motion to approve Resolution No. 11, Series of 2020; Foley seconded the motion passed (6-0*) Bruno absent for vote Town Council Meeting Minutes of March 17, 2020 Page 2 4.2. West Vail Master Plan Contract Background: The Vail Town Council Action Plan 2018-20 identifies the creation and adoption of the West Vail Master Plan as a Town Council priority in the Community Element of the C Action Plan. Staff issued a Request for Proposals in February 2020 for professional services for the West Vail Master Plan. Staff received three proposals for the completion of this work. The project kick-off is scheduled for March 30, 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement with SNO- Engineering Inc., a New Hampshire Corporation, d/b/a SE Group, to lead and complete the master planning process for the West Vail Master Plan project not to exceed $320,000.00 Langmaid made a motion to authorize the Town Manager to enter into an agreement with Sno- Engineering Inc. in an amount not to exceed $320,000.00; Stockmar seconded the motion passed (6-0*) Bruno absent from vote 4.3. Vail Village Parking Structure Electric Bus Chargers Contract Award Background: In the fall of 2019, the Town of Vail ordered four battery electric buses. In anticipation of the arrival of these buses beginning mid- summer, the town will need to provide the charging sys methodology, charging capabilities at the Village Transportation Center and charging capabilities at the Town bus barn facility. This is the purchase of the chargers for the transportation center. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Gillig to purchase four electric charges and associated equipment for the Vail Village Transportation Center transit deck. in the amount not to exceed $248,164. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Gillig in an amount not to exceed $248,164.00; Mason seconded the motion passed (6-0*) Bruno absent from vote 4.4. Vail Village Parking Structure Structural Repair Contract Award Background: In the fall of 2019, significant structural issues were discovered in the Village Parking Structure. A structural engineer was engaged to design corrective work for these issues. After the most immediate repairs were made, the engineer completed an audit of the entire structure and provided the town a final report in December of 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Restructurion Corporation to complete the Vail Village Parking Structural Repair in the amount not to exceed $243,486.00. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Restructurion Corporation in an amount not to exceed $243,486.00; Mason seconded the motion passed (6-0*) Bruno absent from vote 5. Appointments for Boards and Commissions Town Council Meeting Minutes of March 17, 2020 Page 3 5.1. Planning and Environmental Commission (PEC) Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint four members to the Planning and Environmental Commission (PEC) for a two-year term ending March 31, 2021. Langmaid made a motion to appoint Rollie Kjesbo, Ludwig Kurz, Henry Pratt and Pete Seibert for two-year terms on the Planning and Environmental Commission (PEC); Foley seconded the motion passed (7-0) 5.2. Design and Review Board (DRB) Appointment 5 min. Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint 3 members to serve on DRB for a two-year term ending March 31, 2022. Langmaid made a motion to appoint Kit Austin, David Campbell and John Rediker for two-year terms on the Design and Review Board (DRB); Coggin seconded the motion passed (7-0). 6. Presentations / Discussion 6.1. Vail Local Housing Authority Out of Town Housing Policy Presentation Presenter(s): George Ruther, Housing Director Action Requested of Council: Does the Vail Town Council support the recommendation of the Vail Local Housing Authority to further explore options for expanding the methods of mitigation for inclusionary zoning and commercial linkage to include out of town mitigation? If yes, what, if any, specific policy direction does the Vail Town Council have for the town staff and the Planning and Environmental Commission as they develop policy implementation options and land use regulation amendments for further consideration and adoption? Background: The purpose of this agenda item is to forward the recommendation of the Vail Local Housing Authority on poss mitigation policy. This request is in specific reference to a policy amendment proposed which would allow developers to propose to meet inclusionary zoning and commercial linkage obligations out of the town for consideration. Vail Health has submitted a request to amend the Town's policy limiting mitigation methods for inclusionary zoning and commercial linkage to only in the Town of Vail. The applicant believes circumstances have changed since the adoption of the policy which warrant further consideration. Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town Council instructs the town staff to explore policy implementation options for further consideration. Foley made a motion to table this item to the April 7, 2020 Town Council meeting; Mason seconded the motion passed (7-0). Town Council Meeting Minutes of March 17, 2020 Page 4 6.2. 2019 Year-End Investment Report 10 min. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Informational only Background: Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report each quarter. This agenda item is a presentation of the town's investment report as of December 31, 2019. Halloran reviewed the 2019 Year-End Investment Report reminding council this report was a quarterly requirement. The town's investment policy objectives are safety, liquidity and yield. Halloran stated the town would make strategic decisions for use of cash for capital projects as appropriate and wold continue to manage its investment mix. 7. Town Manager Report (10 min.) Robson provided an overview of the COVID-19 response. The Town would look at the County for the lead since a new public health order would be released tomorrow, but for operational standpoint Robson stated the following: Town Council and all Town Boards would continue to conduct meetings virtually; Building and Fire inspections would still occur; Town hall, Library and municipal court would be closed; Police department and Fire would remain open; Non-essential staff would work from home Transit would be limited routes for the outer town limits to help get citizens to pharmacies, grocery stores and work. Robson said the town was doing all it could to keep public business moving forward. Town departments would be evaluating next steps carefully and would be highly conservative with future spending. Miller, Human Resource Director, stated a staffing pay plan had been put into place. The town was doing everything it could to support its seasonal employees which included paid sick time. Policies were in place for at-risk employees, as well. Halloran, Finance Director, stated she was researching how to defer sales tax payments and other ways to assist the local business community. Mire, Town Attorney, explained pursuant to the Colorado Disaster Emergency Act the Town Manager's unilateral declaration was only effective for a period of 7 days and a formal action of the Town Council was required to extend the declaration beyond 7 days. Mire stated council would be voting on Resolution 12, Series of 2002 later that night. Council encouraged staff to keep finding creative ways to help the community. Council thanked the local health care workers for their tremendous work in the community. 8. Action Items 8.1. Ordinance No. 1, Series 2020, First Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, Health Insurance Fund, and Timber Ridge Fund Town Council Meeting Minutes of March 17, 2020 Page 5 Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series 2020 Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020 Halloran, Finance Director, explained the main purpose of this supplemental was to re- appropriate funds for capital projects that were started in 2019 and were continuing into this year, or for projects that did not begin as planned. There were also adjustments needed to reflect events or decisions that have occurred since the 2020 budget was finalized. While staff recommended re-appropriating the budget as requested, Halloran stated staff would continue to meet weekly and make decisions regarding project delays and operating expense reductions to respond to economi -19. Additionally, staff was proposing to reduce sales tax projections for the time being since sales tax was the largest revenue source for the town, and directly impacted by economic events. Halloran reviewed the recession plan council approved when the 2020 budget was adopted. There were multiple stages of this recession plan, with each stage represented escalating impacts to revenue streams. Smith reviewed Ordinance No. 1, Series of 2020 with the council. The supplemental request included: General Fund an increase by $503K which would be partially offset by a mental health grant and tobacco tax collections. Staff also requested to transfer $24,500 from salaries to contract services for a digital content consultant to evaluate and develop the town s social media platforms. Capital Projects Fund budgeted revenues would be adjusted by an increase of $703,700 all of which would be offset by corresponding expenditures. Smith shared that $270,700 of the increase was related to project reimbursements that had not been collected due to project timing. New requests included $50,000 to update the Vailgov.com website framework. Housing Fund requested to re-appropriate a total of $3,139,310 million into the 2020 budget to reflect a continuation of housing initiatives. This included: A carryforward of $2,797,725 allocated to the INDEED program. $35,125 to remodel the recently purchased Homestake unit to sell as a deed restricted unit. $306,460 carryforward balance in the Buy Down Housing program. Real Estate Transfer Tax Budgeted revenues totaling $1,237,544 would be re- appropriated for reimbursements and grants not yet collected in 2019 due to project timing. These revenues would be directly offset by re-appropriated expenditures. New request included: $10,000 for a single haul consultant for the town s recycling programs; and $25,000 placeholder for facilities capital maintenance on town-managed and owned parks and recreation buildings; and staff would be returning at second reading with a cost estimate to complete the installation of a new cooling system in the gymnastics center. Market Fund proposed to increase budgeted revenue by a $65,000 transfer from the General Fund to be offset by corresponding expenditures. Town Council Meeting Minutes of March 17, 2020 Page 6 This included $50,000 to expand Revely Vail and $15,000 for Vail Holidays. Heavy Equipment Fund supplement 2020 expenditures by a total of $280,727 to re- appropriate capital assets budgeted in 2019 but not yet purchased. This included: $269,710 for five patrol vehicles for the new PD take-home vehicle program; and $11,017 for the final payment for a diesel exhaust fluid dispenser. Health Insurance Fund supplement expenditures by $169,000 to true-up the estimated employee premium costs Dispatch Services Fund supplement $379,00 to update the county-wide Computer Aided Dispatch (CAD) management system. Timber Ridge Fund re-appropriate to complete the final phase of the Vail Resorts leases units at Timber Ridge. Beginning in 2016, 18 units were renovated, with another 18 completed in 2017. Council expressed concerns that April and May sales tax would be a complete loss due to COVID-19 and asked staff to re-evaluate recent requests for funding modifications prior to 2nd reading of the ordinance. Robson stated decision-making criteria would be created to help guide future budgeting allocations. He's noted the possible rescheduling of several major special events that would help the economy later in the year. Council inquired if businesses cold file their sales tax collection information with the town as normal, but not be required to pay until July. There was no public comment. Foley made a motion to approve Ordinance No. 1, Series of 2020; Coggin seconded the motion passed (7-0). 8.2. Resolution No. 12, Series of 2020, A Resolution of the Vail Town Council Declaring a Local Disaster Emergency Presenter(s): Scott Robson, Town Manager Action Requested of Council: Formal Action to approve Declaration of Emergency. Background: An update about the Town's response to Eagle County's Standing Public Health Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of COVID 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town of Vail, Colorado and consideration of adopting Resolution that addresses extending the local disaster emergency timeframe. Matt Mire, Town Attorney, reviewed Resolution No. 12, Series of 2020 with council. Explaining again the resolution extended the local disaster order for 30 days and that it also addressed conducting virtual meetings. Coggin made a motion to approve Resolution No. 12, Series of 2020; Mason seconded the motion passed (7-0). Town Council Meeting Minutes of March 17, 2020 Page 7 There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:40 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of March 24, 2020 Page 1 Vail Town Council Special Meeting Minutes Tuesday, March 24, 2020 2:30 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The special meeting of the Vail Town Council was called to order at approximately 2:30 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Jen Mason Brian Stockmar Members absent: Kevin Foley *technical difficulties Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Call to Order by the Mayor 2. Presentations / Discussion 2.1. Town of Vail COVID-19 Operational Updates Presenter(s): Scott Robson, Town Manager Robson spoke to council concerning the beginning steps the organization had taken since the COVID-19 outbreak. He stated 95% of administrative staff were working remotely. Essential employees were working on site with social distancing in place and regular cleaning. Building inspections were continuing and other board and commission meetings were being held virtually. 2.2. Emergency Service Updates Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief Chief Henninger reported the focus in the police department were on the employee health and the policy changes regarding arrests and responding to dispatch calls. He stated there have been fewer 911 calls coming in than normal. Fire Chief Novak stated staffing levels had been maintained despite some sickness. He was developing contingency plans with neighboring fire districts as needed. Response protocols had been modified with the goal to protect personnel and preserve PPE. 2.3. Communication Update Town Council Meeting Minutes of March 24, 2020 Page 2 Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director Robson stated agencies and organizations across the county had joined together to emphasize messages about social distancing and staying home. Robson thanked Mayor Chapin for sharing his personal story about his recovery from the virus. Questions related to the town's response to COVID-19 had been added to the town's community survey. The link to participate could be found on our webpage or www.vailcommunitysurvey/org/open . Information on food banks, assistance for seniors and other resources were also available on the town's website. 2.4. Town of Vail Employee and Vacancy Updates Miller, Human Resources Director, provided an update on the town's pay plan policies for employees that would provide base pay through mid-April. The Town was following the Family First Act and that guidelines had been established for at-risk employees which included employees who no longer had childcare. A critical analysis regarding the town's current vacancies would be happening to determine if and possibly when the town would fill those positions. 2.5. 2020 Budget, Financial Planning and Community Support Updates Presenter(s): Kathleen Halloran, Finance Director Halloran provided an overview of 2020 budget impacts in advance of the second reading of the supplemental budget that was scheduled to be heard during the April 4 th meeting. Halloran stated sales tax would be greatly reduced for most of March, April and May. Staff would prepare for a "significant' or "major" impact scenario such as a 10 to 20% reductions in their budgets. This included deferring capital projects, use of fund balance and planning for additional marketing to boost visitation when appropriate. Council noted the town collected 4% in sales taxes and he suggested getting a breakdown on how the different sectors were doing as soon as the information was available. They were also interested in understanding how some of the town's capital projects could help the local workforce and offer competitive pricing. Robson stated the town had been receiving numerous requests from non-profits groups seeking financial help. Eagle County Commissioners had approved a $1.1M package that would go towards community support initiatives. Robson asked if council had an interest to do something similar for Vail. Council was supportive of the suggestion with the focus on essential services, such as health, shelter and food. By a show of hands council directed the Town Manager to prepare a resolution enacting a $500K community relief fund and application process to be adopted at next Tuesday s special virtual meeting. Robson stated staff would work on funding criteria for the community relief effort. Susie Davis, representing the Eagle Valley Partnership and Community Market, reported to council since COVID-19 her group had been working to feed the underserved community. She stated the immediate need for resources had grown significantly. Community Market had been putting together a plan to scale-up and serve up to 4,200 customers a week, up from pre- COVID-19 numbers of 1,100 people each week. Outpouring of support from restaurants had Town Council Meeting Minutes of March 24, 2020 Page 3 been tremendous. Community Market were looking to raise $945K to scale up services to meet community needs in Eagle County. Council asked Davis what community members could do to support her organization. Davis stated there was a great need for medical face masks and a virtual training online on how to make them. Citizens could clean out kitchen pantries and donate those items that are not open or expired; volunteer to deliver food curbside to at risk neighbors; and donate money. Council thanked Davis for her organization s support to Vail Valley families. Robson stated there was a $300K request from Middle Creek to return their security deposit to help reduce rents there. The Vail Local Housing Authority was supportive of the request since they thought about half of the $225K monthly rental income would be lost due to COVID-19 employee layoffs. Council requested staff provide more information concerning the request and what other communities are offering at the next meeting. 2.6. Summer/Fall 2020 Event Planning Update Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director Vlaar reported staff and event promoters were working together to find other dates available to hold their events in fall if possible. Some events had to cancel such as Powabunga due to the unknown of the schedules. Robson stated if the public health crisis began to clear by summer, special events would be a critical element of Vail's economic recovery. 2.7. Future Special Meeting Schedule Presenter(s): Dave Chapin, Mayor Chapin stated Town Council would have another Special Town Council meeting next week. There being no further business to come before the council, Bruno moved to adjourn the meeting; Coggin seconded the motion which passed (6-0) and the meeting adjourned at 5:15 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of March 31, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, March 31, 2020 3:45 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 3:45 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Call to Order by the Mayor 2. Any Action as a result of Executive Session Langmaid made a motion to return Middle Creek Village Apartments deposit in support of rent relief to their residents; Mason seconded the motion passed (7-0). 3. Presentations / Discussion 3.1. Town of Vail COVID-19 Operational Updates Presenter(s): Scott Robson, Town Manager Robson stated the town was maintaining day-to-day operations wherever possible. There were several municipal services that were being provided online, by phone and by appointment. It was noted that police, fire and others had been integrated into the response activities of the Eagle County Emergency Operations Center and were helping the regional public health crisis, when needed. Staff were preparing to provide information for discussion at next Tuesday's Town Council meeting that would include how to trim expenses based on updated revenue forecasts. A tiered approach would be presented that would limit operational impacts to the public. This would include deferring capital projects, use of reserves, etc. 3.2. Emergency Service Updates Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief Police Chief Henninger and Fire Chief Novak presented updates about their logistical operations in response to the COVID-19 pandemic. Contingency plans for staffing and emergency Town Council Meeting Minutes of March 31, 2020 Page 2 responses had been implemented. It was noted that calls for service had been on the decline in recent days, but they are staffed accordingly and ready to respond to incidents. They're continuing to operate with extreme social distancing on calls and taking care of routine matters. Fire and Police were also working with adjacent and neighboring agencies in case there was a need for additional assistance during this time. 3.3. Communication Update Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director Community resources for updates on COVID-19 were available at http://ECEmergency.org as well as http://vailgov.com/COVID19. The town would also be reaching out with information to the senior community regarding services available from Eagle County Healthy Aging. Robson reminded everyone was online at www.vailcommuntiysurvey.org/open . Robson noted the survey included questions about COVID-19. 3.4. 2020 Event Planning Update Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director Robson noted town approved funding was being allowed to roll into the next cycle to help promoters with cash flow. The town would work with the promoters on a case-by-case basis to determine whether to reschedule or cancel their event based on public health orders. 3.5. Future Special Meeting Schedule Presenter(s): Dave Chapin, Mayor Tuesday April 7th was a regularly scheduled Town Council meeting that would be conducted virtually with several business items. Mayor Chapin stated no public comment would be taken for the next two agenda items. He suggested members of the public to send an email to the town to register for public comment at next week's meeting. 4. Action Items 4.1. Resolution No. 13, Series of 2020 A Resolution of the Vail Town Council Establishing the Vail Relief Fund and Directing the Town Manager to Implement Policies and Procedures for the Proper Administration of the Vail Relief Fund Presenter(s): Kathleen Halloran, Finance Director Background: Town Council to consider a resolution that establishes the Vail Relief Fund and directs implementation of such fund in response to the COVID-19 public health crisis to provide some financial relief to the community organizations. Halloran presented Resolution No. 13, Series of 2020 establishing the Vail Relief Fund and directing the Town Manager to implement policies and procedures for the proper administration of the $500K Vail Relief Fund. Town Council Meeting Minutes of March 31, 2020 Page 3 Council inquired about the opportunity to assist the business community. Robson stated that effort would likely be considered in another phase. Foley made a motion to approve Resolution No. 13, Series of 2020; Coggin seconded the motion passed (7-0). 4.2. Community Development Lobby Remodel Presenter(s): Greg Hall, Public Works Director Background: The current configuration of the entry and lobby of the community development building allows the general public access to the rear office area with no authorization. The proposed remodel will create a secure lobby and the general public will not be able to access the rear portion of the building. This remodel is important in order to provide a greater amount of security and safety for Town of Vail employees. Two bids were received for this work. Ulf Built is the low bidder and they have a team ready to start the work soon. This is an excellent opportunity to complete this work while most of the community development staff is working remotely. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Ulf Built to complete the Community Development Lobby Remodel is in the amount of, and not to exceed, $81,672. Hall reviewed the request with council stating the work would occur while the building was closed to public. Coggin made a motion to authorize the Town Manager to enter into an agreement with Ulf Built in an amount not to exceed $81,672.00; Bruno seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 5:15 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of April 7, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, April 7, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Proclamations 2.1. Proclamation No. 3, Series of 2020, Recognizing National Library Week 2020 "Find your Place at the Library" Presenter(s): Dave Chapin, Mayor Mayor Chapin read Proclamation No. 3, Series of 2020 into the record. Town Librarian, Lori Barnes, shared various ways to "find your place at the library". Barnes noted with COVID-19 currently happening it was important for people to know there are numerous virtual offerings. 3. Appointments for Boards and Commissions 3.1. Vail Local housing Authority Appointment (VLHA) Presenter(s): Dave Chapin, Mayor Staff Recommendation: Appoint one member to the Vail Local Housing Authority for a partial term ending May 31, 2022. Langmaid made a motion to appoint Greg Moffet to the Vail Local Housing Authority for a partial term ending May 31, 2022; Coggin seconded the motion passed (7-0). 4. Consent Agenda Town Council Meeting Minutes of April 7, 2020 Page 2 4.1. Resolution No. 15, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Foley made a motion to approve Resolution No. 15, Series of 2020; Bruno seconded the motion passed (7-0). 4.2. Bus Barn Electrical Contract Award Background: The Town of Vail is currently in the process of converting the bus fleet from diesel buses to battery electric buses. In order to complete this transformation, major electrical upgrades are needed to install bus battery chargers. The town applied and received a grant from the Colorado Department of Transportation of $1,099,920 with the town matching this dollar amount by $274,980 for a total project budget of $1,374,900. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Black and Veatch to complete the Bus Barn Electrical System Upgrade Design in the amount of, and not to exceed, $192,300 . Bruno made a motion to authorize the Town Manager to enter into an agreement with Black and Veatch not to exceed $192,300; Foley seconded the motion passed (7-0). 4.3. Cascade Village Water Quality Improvements Project Contract Award. Background: Water quality improvements along Westhaven Drive was identified in the Gore Creek Strategic Action Plan as an area for improvements. Staff received 4 bids for the Cascade Village Water Quality Improvements Project with United Companies the low responsible bidder. estimate. Work includes installation of water quality devices on Westhaven Drive. The project is scheduled to be completed by June 26, 2020. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with United Companies to complete the Cascade Village Water Quality Improvements Project in the amount not to exceed $140,000.00. Langmaid made a motion to authorize the Town Manager to enter into an agreement with United Companies in an amount not to exceed $140,000.00; Foley seconded the motion passed (7-0). 4.4. GH Daniels and Associates Contract (installation of the Village Structure Landscape Improvements) Background: This project proposes to install numerous new shrubs and trees, rearrange perennial flower beds, remove several dying trees and install some granite landscape boulders along the north side of the parking structure. The design adds color, texture and diversity to the existing landscape. The project has received DRB approval. Staff Recommendation: Authorize the Town Manager to enter into a contract with GH Daniels and Associates in an amount not to exceed $67,000 for the installation of the Village Parking Structure Landscape Improvements Project. Town Council Meeting Minutes of April 7, 2020 Page 3 Foley made a motion to authorize the Town Manager to enter into an agreement with GH Daniels and Associates in an amount not to exceed $67,000.00; Langmaid seconded the motion passed (7-0). 5. Town Manager Report Robson provided updates on the town's COVID-19 response. Many staff members were working remotely. Robson stated the town was working to make sure its employees were being supported. Applications from non-profits for $500K in funding from the Vail Relief Fund are continuing to come in. The funding would be released soon. Robson provided an update on the state and county public health mandates on social distancing, especially related to construction sites. Safety protocols had to be posted on site by April 9. Additionally, Robson provided an update on the fencing in East Vail to help protect the bighorn sheep herd. Robson said longer term, bids and cost estimates were being taken for an environmental assessment to treat 4,500 acres. Mechanical treatments and controlled burns could begin next spring. 6. Action Items 6.1. Permission to Proceed through the Development Review Process for use of Town of Vail owned property for the placement of air conditioning units and associated screening in the vicinity of 292 East Meadow Drive. Presenter(s): Erik Gates, Planner Action Requested of Council: The Town Council is asked to review a request to submit a development review application (Design Review Board) for use Town of Vail property for the placement of air conditioning units and associated screening on Town owned property and public rights of way. Staff Recommendation: The Vail Town Council instructs Town Staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed improvements. Gates explained the owner of the Mountain House, located at 292 East Meadow Drive, was requesting permission to proceed through the Design Review process for air conditioning (A/C) units servicing the building that are located partially on Town of Vail property (East Meadow Drive ROW) and Town of Vail Stream Tract. The applicant was requesting use of Town of Vail property in order to install and distribute A/C units around the building. All A/C units would be placed adjacent to the building. Gates explained the council was not being asked to approve the improvements, their location or design, but rather to authorize the applicant to move forward with a planning application that utilizes town-owned property for private uses. Stockmar made a motion to deny 292 E. Meadow Dr. permission to proceed through the process; Coggin seconded the motion passed (5-2 Bruno and Foley opposed). 7. Public Hearings 7.1. Ordinance No. 1, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Town Council Meeting Minutes of April 7, 2020 Page 4 Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund, Health Insurance Fund, and Timber Ridge Fund Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020 Smith reviewed the changes to Ordinance No. 1, Series of 2020 since the first reading including the first phase of budget adjustments in response to COVID-19. The reduction in budgeted expenditures included salary and benefit savings from merit freezes and vacancies, decreases in department operating expenditures, savings in capital projects as well as deferrals of capital projects. General Fund reflected a decrease in budgeted revenue of $6,373,000 or 14% decrease from the 2019 original budget. This included reductions for the following revenue sources: Sales Tax ($3,575,000) Lift Tax ($1,060,000) Parking Sales ($1,029,600) County Sales Tax ($198,400) Earnings on Investments ($300,000) Donovan Pavilion Rentals ($90,000) Project Reimbursements ($120,000) Some expenditure reductions included: Deferral or reduction of one-time projects for savings of $350,000; Salary and benefit reductions for a savings of $730,000 10% decrease in department operating expenditures for a savings of $1.2M Marketing Fund reflected a decrease of $50,000.00 since first reading. Capital Projects Fund reflected a decrease in sales tax revenue of $3,575,000.00 Identified project that could be deferred to 2021 or beyond resulted in a savings and deferrals totaling $18.3M Housing Fund had no changes Real Estate Transfer Tax Fund reflected a decrease in revenue of $700,000 identified additional project to defer to later years. Combined project savings and deferrals total $9.8M Smith shared with council that since first reading staff had received an updated bid from the Vail Recreation District for a cooling system at the Gymnastics facility. This item was in the budget at $50K, however the work had been estimated at $250K, an increase of $200K Dispatch Fund reflected a revenue decrease of $66,119 as a result of expenditure reductions. Expenditure savings included: Salary and benefit savings of $65,961 and Operating savings of $49,700 Smith stated staff would further refine the expenditure reductions and possible discount to external agencies. Heavy Equipment Fund reflected decrease in the transfer from the General Fund of $253,042 as a result of expenditure reductions. Town Council Meeting Minutes of April 7, 2020 Page 5 Expenditure savings included: salary and benefit savings of $35,901 operating savings of $162,477 Timber Ridge Enterprise Fund projected to decrease by $58,422 in loss of rental income either due to vacancies or rent relief efforts. Timber Ridge would have an ending fund balance of $1.8 million. There was no public comment. Council had no questions. Coggin made a motion to approve Ordinance No. 1, Series of 2020 upon second reading; Mason seconded the motion passed (7-0). 7.2. Ordinance No. 2, Series of 2020, First Reading, An Ordinance for a Zone District Boundary Amendment, Pursuant to Section 12-3-7, Amendment, Vail Town Code, to Allow for a Rezoning of Two Portions of Lot 1, 366 Hanson Ranch Road Subdivision; The Rezoning will change the Zone District from Agricultural and Open Space (A) to the Public Accommodation (PA) District Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council has been asked to table this item to the April 21, 2020 meeting. Background: The applicant, VailPoint LLC, represented by Sarah J Baker PC., is requesting a zone district boundary amendment, located at 366 Hanson Ranch Road from Agriculture and Open Space (A) District to the Public Accommodation (PA) District. Staff Recommendation: Town Council to table the first reading of Ordinance No. 2, Series of 2020 to the April 21st meeting. Langmaid made a motion to table Ordinance No. 2, Series of 2020 to the April 21 st Town Council meeting; Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 6:47 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of April 21, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, April 21, 2020 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. Resolution No. 10, Series of 2020, A Resolution Adopting the March 2020 Updated Chamonix Vail Employee Housing Guidelines Background: All homes located within Chamonix Vail are subject to a Deed Restriction Agreement for the Occupancy and Transfer of Chamonix Vail Community Residential Dwelling Units. supplement the Deed Restriction and may be updated from time to time by the Town. Updated Guidelines to permit the Town to transfer any residential unit it owns within Chamonix Vail to a buyer selected by the Town without utilizing the lottery process set forth in the Guidelines has to be approved by the Vail Town Council. Staff Recommendation: Council approves and adopt the March 2020 Updated Guidelines There was no action. Resolution No. 10, Series of 2020 failed. 3.2. Vail Nature Center Contract Approval. Town Council Meeting Minutes of April 21, 2020 Page 2 Background: The Town of Vail contracts with Walking Mountains Science for operations and programming at the Vail Nature Center. Staff Recommendation: Staff recommends the Vail Town Council direct the Town Manager to enter into a Professional Services Agreement with Walking Mountains Science Center in the amount of $75,000 for the 2020 season. Coggin made a motion to authorize the Town Manager to enter into an agreement with Walking Mountains Science Center in an amount not to exceed $75,000.00; Foley seconded the motion passed (7-0). 4. Town Manager Report 4.1. Community Recovery Planning Update Presenter(s): Scott Robson, Town Manager Robson provided an update on the town's recovery plan for COVID-19. May 4th the Vail Transit system would be starting up again with public health requirements for passengers Vail Library staff would continue curbside pickup of materials. Police and Fire continued to be fully staffed. Remote administrative work continues. Public access to public buildings would continue to be by appointment only. Public in-person meetings in the Council Chambers are suspended until gatherings of 20 or more are permitted. There wold be a virtual Municipal Court date in May. Economic Development Department was working with event promoters on the status of special events for the summer and taking a measured approach. There were some creative ideas occurring for a July 4th celebration. GoPro Mountain Games had been rescheduled for August. Robson stated the Vail Community Relief Fund selection committee met earlier in the week and had awarded $100K to food relief, $100K to rental relief and $85K to health-related relief. The non-profit recipients would be receiving checks soon. More funding was available for qualifying applicants. 4.2. East Vail Wildlife Habitat Update Presenter(s): Scott Robson, Town Manager Robson provided an update to council concerning the wildlife habitat improvement activities, including the emergency fencing in East Vail. The fencing needed to meet the 8 ft. height requirement by Colorado Parks & Wildlife and was there temporarily to keep bighorn sheep off the road. The Town was working with the Forest Service in obtaining bids for an Environmental Assessment for a fuel reduction project on 4,500 acres in the East Vail area. Bruno asked if the town had established an endowment fund that could be used to collect donations to assist with the fuel reduction project. Robson says this could be a possibility. Langmaid suggested making a request to the Vail Resorts 1% fund, as well. 5. Action Items Town Council Meeting Minutes of April 21, 2020 Page 3 5.1. Resolution No. 16, Series of 2020, A Resolution Adopting the Community Wildfire Protection Plan to Identify Areas Where Wildfire Hazard and Community Values Intersect and Create Strategies to Reduce the Potential Impacts of Wildfire and Setting Forth Details in Regard Thereto Presenter(s): Paul Cada-Wildland Program Manager; Mark Novak - Fire Chief Action Requested of Council: Approve, approve with amendments or deny Resolution No. 16, Series of 2020. Background: A Community Wildfire Protection Plan (CWPP) is an essential element in the Fire Adapted Vail strategic framework and provides the foundation for future wildland fire mitigation projects in and around the Town of Vail. Having an adopted CWPP is also a requirement for most wildfire mitigation grants. Staff Recommendation: Approve Resolution No. 16, Series of 2020 Cada reviewed Resolution No. 16, Series of 2020 with council explaining the Community Wildfire Protection Plan (CWPP) was a Vail specific document that assessed the wildfire risk for the Vail Community and sets five main community goals in a strategic framework. 1. Reduce the risk of a Wildland Urban Disaster with the Town 2. Decrease the probability of landscape scale high severity wildfire events 3. Build business community resiliency to wildfires disasters 4. Citizen engagement and preparedness 5. Support the utilization of forest products This document would provide the necessary framework for decision making on issues related to wildfires. Cada stated the CWPP would make Vail better prepared in the event of a wildfire. Council had no questions and thanked everyone for their efforts on getting the drafted. Langmaid made a motion to approve Resolution No. 16, Series of 2020, Mason seconded the motion passed (7-0). 6. Public Hearings 6.1. Ordinance No.2, Series of 2020 - Rezoning 366 Hanson Ranch Road (Vailpoint) Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15, 2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC HEARING MAY BE HELD. 6.2. Ordinance No. 3, Series of 2020 - First Reading - Rezoning 2211 N. Frontage Road Presenter(s): Greg Roy, Planner Town Council Meeting Minutes of April 21, 2020 Page 4 Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15, 2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC HEARING MAY BE HELD. 6.3. Ordinance No. 4, Series of 2020 - First Reading - Establishment of a New Special Development District - 2211 N. Frontage Road Presenter(s): Greg Roy, Planner Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15, 2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC HEARING MAY BE HELD. There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 8:40 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of May 5, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, May 5, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Chris and Polly Fitzgerald sent an email to publicinput.vailtowncouncil@vailgov.com thanking the town crews for cleaning up Ellefson Park. 2. Any action as a result of executive session There was none. 3. DRB / PEC Update Presenter(s): Jonathan Spence, Senior Planner There were no call-ups by Town Council. 4. Presentations / Discussion 4.1. November 2020 Ballot Initiative Polling Discussion Long-Term Funding for Housing and Similar Efforts in Support of Economic Recovery Presenter(s): George Ruther, Housing Director, David Flaherty, Magellan Strategies, Scott Robson, Town Manager Action Requested of Council: Provide direction on whether to pursue a second community polling survey on long-term funding for housing and/or similar efforts in support of Vail's economic recovery Town Council Meeting Minutes of May 5, 2020 Page 2 Background: Prior to the onset of the Covid-19 global pandemic the Vail Town Council and the Vail Local Housing Authority had been collaborating and discussing the pursuit of a long-term source of funding for housing in the Vail community. Given the onset of the pandemic circumstances have changed and it is appropriate to revisit this topic at this time. Staff Recommendation: The town staff recommends the Vail Town Council provide answers to the following questions: Should the town staff continue forward with a second community polling survey on the topic of establishing a dedicated, long-term source of funding for deed-restricted housing programs and developments in Vail, and should the polling include questions about broader additional e nomic recovery. Ruther provided a brief overview of the discussion and stated the were two purposes for tonight s agenda item: 1) determine the level of support for continuing forward with a second community polling survey on the topic of establishing a dedicated long-term source of funding for deed-restricted housing programs and developments in Vail 2) discuss whether the community polling survey should also include questions about broader additional economic stimulus initiatives aimed at financiall recovery. Ruther provided a brief recap on the subject stating prior to the onset of COVID-19, the Council and Vail Local Housing Authority had been collaborating and discussing the pursuit of a long- term source of funding for housing. A poll was conducted a year ago on this topic with the intent to revisit the topic this year. In the end, Council and the Vail Local Housing Authority collectively determined to withhold placing a housing funding question on the November 2019 ballot, and instead, make progress on the recommendations for future action provided by the consultant team based upon the polling results. It was determined a second community polling survey would occur in the spring/summer of 2020. David Flaherty of Magellan Strategies suggested the Town wait until later in the spring or summer to determine if it would want to pursue a poll in preparation for the November ballot. Town Manager Robson stated there could also be a need to consider a future polling question on helping to fund Vail's economic recovery. Council thanked the citizens of Vail for participating in the poll and suggested revisiting this topic again in July if there were significant changes with COVID-19. 4.2. West Vail Master Plan Update Presenter(s): Matt Gennett, Community Development Director Action Requested of Council: Review and provide feedback on the attached memorandum and outline and provide feedback on presentation. Background: The intent of the West Vail Master Plan is to envision planning, zoning, and design options as well as transportation infrastructure, housing, and economic development for the West Vail area. The planning process is expected to take between 12 and 18 months, with final plan adoption by Town Council in the spring/summer of 2021 Town Council Meeting Minutes of May 5, 2020 Page 3 Gennett provided Council with an overview of the West Vail Master Plan timeframe and introduced council to the Colorado-based consultant team representatives from the SE Group, Economic and Planning Systems, Studio Seed, and Fehr & Peers. The consultant team proposed - structure for the planning effort. The team explained a 20-minuteneighborhood had all the services that one might need within a short walk, bike ride, or bus trip. This planning process would identify and address the gaps in services, transportation infrastructure, housing types, and recreational opportunities, towards making West Vail a true 20-minute neighborhood. Gennett said the planning process was expected to take between 12 and 18 months, with the final plan adoption by Council in the spring/summer of 2021. 1. Phase One: Background Research and Community Visioning (May July 2020) 2. Phase Two: Design Options and Draft Plan Elements (July November 2020) 3. Phase Three: Plan Implementation Steps (December 2020 January 2021) 4. Phase Four: Plan Approval (February April 2021) The consultants stated that community engagement would be a critical component of the planning process. Adjustments were being made as a result of the pandemic to capture community feedback virtually during the first part of Phase One. Council thanked the group for their efforts and presentation and was looking forward to group reporting back their findings. 4.3. Vail Recovery Efforts in response to the Public Health Crisis Municipal Operations Recovery Plan Special Events Update Vail Economic Recovery Team (VEAC) Community Relief Fund Update Recession Plan and Budget Impacts Presenter(s): Scott Robson, Town Manager Action Requested of Council: No action requested. Background: Town staff will present updates about ongoing planning efforts in key areas in response to the latest public health orders from Eagle County. Town staff have been updating and defining next phases in its Municipal Operations Recovery Plan along with reviewing event programming with event promoters that were slated throughout the summer. There will be an introduction of the recently formed Vail Economic Recovery Team whose mission will include studying and making recommendations on how Vail will reboot its business economy. In addition, there will be a recap ab nd program. Lastly, the finance department will present a revised budget taking into consideration the major/critical stages of the recession plan. Robson provided an overview of the Vail recovery efforts sharing the Town was following public health orders from Eagle County and the Colorado State. Most office employees were working remotely. In late May some of those employees would return to town hall. Public access to Town Hall would be reopened in early June with mandatory face covering. Vail Transit began operating the spring service on Monday with social distancing and mandatory face coverings. Each bus was limited to 10 passengers. There were 125 riders yesterday. It was anticipated Town Council would return to the Council Chambers for the June 2 meeting using safety protocols. Town Council Meeting Minutes of May 5, 2020 Page 4 Vail Public Library were continuing with curbside pickup and many virtual services. Welcome Centers were being operated virtually and opening dates are to be determined. Public Works crews had returned to work and were practicing social distancing. Police and Fire services were fully staffed. Robson shared with Council that he was hearing from members of the Vail Economic Advisory Committee the urgent need to accelerate reopening with a firm timeline. Bruno stressed the message from businesses were there would be permanent closures unless businesses could reopen by mid-June. The businesses suggest Eagle County Public Health use Vail as a pilot program for reopening. Chapin shared feedback from the restaurant community, noting that restaurants were already held to a higher standard when it came to cleaning protocols. Restaurants are asking if tables can be placed outside to increase capacity and build cash-flow. Robson added the lodges needed some lead time to build up for a reopening explaining that was another reason why a reopening date would be helpful. Robson shared staff was working with the July 4th celebration event promoter on creative and innovative solutions July 4th celebration to include fireworks. Events previously scheduled in May and June had been cancelled or postponed. First few Farmers' Markets in Vail are planned to be held virtually. Bravo and Vail Valley Foundation were exploring creative ideas for small activations and animations during the summer. Council supported hosting fireworks in Vail and believed social distancing could be maintained. Robson went onto provided an update on allocation of funding from the Vail Community Relief Fund. Reminding Council that the Fund were grant dollars awarded to non-profits for food relief, commercial rental relief and medical & behavioral health and that $500K had been set aside for those efforts. Fourteen non-profits had been awarded funds at this time. Finance Director Kathleen Halloran provided an update on the Town's 2020 budget and recession plan. New revenue projections had been prepared with decreases of between 20 and 25% as the Town prepared for the next recession phases. March sales tax collections were down 46% from prior year. Halloran noted this was an improvement from original assumption of 75% decrease, a benefit of $1.2M to revised revenue projections. Also, construction activity had not slowed as much as anticipated. Halloran stated additional good news was that the town was awarded $1.35M in Federal CARES funding for transit operations. In comparison with other communities across the state, the Town was projecting to use less reserves than many others to offset revenue declines. Operation cuts were also planned with current services. Halloran recommended adopting the "major" recession phase plan; which was a decrease of $18M in revenue or 22% from prior year. It included workforce hour reductions based on a one-month delayed start to parking operations and an off-season bus schedule until June 29. Council thanked staff for the efforts during COVID-19 and reviewing department budgets to make the necessary cuts. 5. Action Items 5.1. Ordinance No. 5, Series of 2020, An Ordinance Reducing the Numbers of Board Members Required to Serve on the Town of Vail Arts Board Presenter(s): Matt Mire, Town Attorney Town Council Meeting Minutes of May 5, 2020 Page 5 Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon first reading Background: The Vail Town Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon first reading. Mire provided Council with a brief overview of Ordinance No. 5, Series of 2020 reducing the Art in Public Places Board from 7 to 5 members. Council reviewed this topic during the April 21, 2020 Town Council afternoon meeting with the AIPP Director Molly Eppard. Council had no questions and there was no public comment. Bruno made a motion to approve Ordinance No. 5, Series of 2020 upon first reading; Coggin seconded the motion passed (7-0). 6. Consent Agenda 6.1. March 3, 2020 Town Council Meeting Minutes Foley made a motion to approve the March 3, 2020 Town Council Meeting Minutes; Langmaid seconded the motion passed (7-0). 6.2. March 17, 2020 Town Council Meeting Minutes Stockmar made a motion to approve the March 1, 2020 Town Council Meeting Minutes; Langmaid seconded the motion passed (7-0). 6.3. March 24, 2020 Town Council Special Meeting Minutes Langmaid made a motion to approve the March 24, 2020 Town Council Special Meeting Minutes; Stockmar seconded the motion passed (6-0* foley had tech difficulites that meeting). 6.4. March 31, 2020 Town Council Special Meeting Minutes Stockmar made a motion to approve the March 31, 2020 Town Council Special Meeting Minutes; Foley seconded the motion passed (6-0* Coggin left meeting briefly ). 6.5. Resolution No. 18, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Background: An update about the Town's response to Eagle County's Standing Public Health Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of COVID 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town of Vail, Colorado and consideration of adopting Resolution that addresses extending the local disaster emergency time-frame. Town Council Meeting Minutes of May 5, 2020 Page 6 Staff Recommendation: Approve, approve with amendments or deny Resolution No. 18, Series of 2020. Foley made a motion to approve Resolution No. 18, Series of 2020; Bruno seconded the motion passed (7-0). 6.6. Police Dept. Rooftop Air Handling Units Contract to American Mechanical Services Background: The PD roof top units provide heat and cooling for the POD interior space. There are eight units total. The current plan is to replace two unit a year for the next four years. The replacements will be state of the art high efficiency units. Three bids were received for this work. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with American Mechanical Services in the amount not to exceed, $81,482 Langmaid made a motion to authorize the Town Manager to enter into an agreement with American Mechanical Services in the amount not to exceed $81,482; Foley seconded the motion passed (7-0) 6.7. Public Workshop Retaining Wall Contract to Hyder Construction Background: On April 4, 2020, the town staff provided an update on the project and received direction from the Town Council to solicit bids through Hyder Construction for the Public Works Shop Yard Expansion Retaining Wall and Utility project. The proposal is within the project budget provided to Town Council on April 4. The project will not only construct the wall but will place an additional 15,000 CY of material at the Bald Mountain berm. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Hyder Construction in the amount not to exceed, $4,629,652. Greg Hall, Public Works Director, answered questions from Council concerning the dollar amount, the use of local contractors, the steps taken to protect the wildlife in the area. Stockmar made a motion to authorize the Town Manager to enter into an Agreement with Hyder Construction in an amount not to exceed $4,629,652; Foley seconded the motion passed (7-0) 7. Town Manager Report Robson stated the Air National Guard were flying across Colorado to honor healthcare workers. The F-16s would be flying over Vail between 4:45 and 4:50 and residents who step out of their homes to watch. 8. Information Update 8.1. April Revenue Update 8.2. VLHA April 14, 2020 Meeting Results Town Council Meeting Minutes of May 5, 2020 Page 7 9. Matters from Mayor, Council and Committee Reports Council member Foley would like to see the Farmers Market stretched throughout both villages. He thanked Icon Inc. construction for getting the fountain repaired quickly at Sunbird Park and asked everyone to keep smiling, wear a face covering and say "hi" to their neighbor. Council member Stockmar reminded everyone that we're all in this together and to come through this safely, residents needed to work cooperatively to meet requests of state and county health officials. Stockmar also remind the community to wear face coverings and gloves as recommended. Council member Coggin encouraged town staff to assist with the concept of restaurant spaces and retail spaces to move out into the town's right-of-way. He was also glad to see Housing Authority taking up discussion of long-term rental incentives. Council member Mason reminded everyone to check on the older neighbors in the community, to wear a face covering when you encounter people on the trail and to wash your hands. Langmaid thanked the town staff, Council and community members for working hard to find creative ideas for Vail's reopening and recovery. Mayor Chapin noted that tomorrow was National Nurses Day and to take a moment to reach out and say thank you. There being no further business to come before the council, Foley moved to adjourn the meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 8:42 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of May 19, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, May 19, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Assistant Town Manager McKenny read public comment received by council into the record. Business owner Steve Rosenthal requested projection for visitor numbers such as hotel reservations and Vail Resorts Epic pass sale. Rosenthal wrote We in retail are about to commit to hundreds of thousands of dollars for inventory for fall delivery. There needs to be a realistic discussion of the projections of decline in business, our estimated retail expenditures, and the demographic shift of our customers this vs last year Diane Nicol expressed concern about the Garden of Learning children being displaced so the site could be used for housing. Nicol wrote If subdivisions are going to be built for families, there has to be a dedication for additional schools and care for children, not uprooting and tearing them down, otherwise, people will leave and why market a subdivision or development at families only so that they have to commute elsewhere for school and care for their children. Sarah Martin, Vail resident, expressed support of Ordinance No. 6, Series of 2020 regarding public consumption in the villages during COVI-19 health orders. Martin wrote I believe this would substantially help restaurant/bar owners increase their business due to these unforeseen circumstances we are encountering and help them get back on track to being profitable, as these places are a centerpiece of our town. Business owner Samantha Sunshine was supportive of businesses being allowed to expand outside to help promote their businesses. Sunshine wrote I am in favor of allowing businesses in the Town of Vail to have outside locations to promote retail and recreation, especially since there will be no special events during this rare time. Town Council Meeting Minutes of May 19, 2020 Page 2 2. Any action as a result of executive session There was none. 3. Appointments for Boards and Commissions 3.1. Vail Local Housing Authority Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint one person to serve on the VLHA for a five-year term ending on May 31, 2025. Langmaid made a motion to appoint Steve Lindstrom to a five-year term ending on May 31, 2025; Bruno seconded the motion passed (7-0). 3.2. Vail Local (Liquor) Licensing Authority Appointments Presenter(s): Dave Chapin, Mayor Action Requested of Council: Appoint two people to serve on VLLA for two-year term ending May 31, 2022. Langmaid made a motion to appoint both Kurt Hanson and Michael Szmaida to two-year terms ending May 31, 2022; Bruno seconded the motion passed (7-0). 4. Awards 4.1. Town of Vail Scholarship Program Recognitions Presenter(s): Jenn Bruno, Vail Town Council Member and Dwight Henninger, Chief of Police Background: The Town of Vail has offered a financial scholarship program for Vail seniors who have achieved academic excellence and leadership success and commitment to the Vail community. The scholarship is to help fund students who are pursuing their next chapter in life at either a college, university or technical school. The 2020 award will be given to two senior students, Amalia Manning and Owen Ruotolo who both attend Battle Mountain High School . Bruno introduced both students Amalia Manning and Owen Ruotolo as the recipients of the Town of Vail Scholarship Program. Both students expressed gratitude for the assistance. 4.2. Mauri Nottingham Excellence in Environmental Sustainability Scholarship Presenter(s): Kim Langmaid, Mayor Pro-Tem, Vail Town Council and Kristen Bertuglia, Environmental Sustainability Director Background: This scholarship program is intended to provide recognition and financial support to qualified local residents and students interested in pursuing education and careers in the field of environmental sustainability. This award honors the contributions of Mauri Nottingham to the Vail community. Thomas (TJ) Guercio is a member of the local chapter of the Climate Reality Town Council Meeting Minutes of May 19, 2020 Page 3 Project and similar to Mauri, is a proponent of sustainable practices within the business community. He has also contributed to conservation and restoration projects in the valley. Langmaid introduced Thomas (TJ) Guercio as this recipient on the Mauri Nottingham Scholarship. Guercio was grateful for the assistance with his college tuition. 5. Consent Agenda 5.1. April 7, 2020 Town Council Meeting Minutes Langmaid made a motion to approve the April 7, 2020 Town Council meeting minutes; Bruno seconded the motion passed (7-0). 5.2. April 21, 2020 Town Council Meeting Minutes Langmaid made a motion to approve the April 21, 2020 Town Council meeting minutes; Mason seconded the motion passed (7-0). 5.3. Resolution No. 19, Series of 2020, A Resolution Approving an Amended Ground Lease Between the Town of vail, the Local Housing Authority and Middle Creek Village, LLC Background: The Vail Town Council, Vail Local Housing Authority, and Coughlin & Company mutually wish to amend certain agreements as they pertain to the public/private partnership facilitating the continued operation of the Middle Creek at Vail Apartments. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 19, Series of 2020. Coggin made a motion to approve Resolution No. 19, Series of 2020; Bruno seconded the motion passed (7-0). 6. Town Manager Report 6.1. Public Health Crisis Updates Robson provided an update on the town's response to the COVID-19 health crisis. Eagle County, with the support of the local municipalities, were waiting on a response from the Governor on a variance request that would allow the communities to transition to the blue phase on May 25th boosting the public gathering numbers. Vail Transit was operating smoothly, reporting about 300 riders per day. They would be transferring into the summer schedule mid-June and public face coverings were required. Building inspections have been robust with about 30 inspections a day. Town facilities would reopen to the public by appointment on June 1, but employees were encouraged to stay home to work if possible. Face coverings would be mandatory in the building. In-person Town Council meetings and other board meetings would begin June 2 with social distancing in council chambers. Citizens would have an opportunity to appear in person or on zoom for public comment. Public health orders would be followed. 6.2. Update on illegal trail building on Meadow Creek Conservation Easement Town Council Meeting Minutes of May 19, 2020 Page 4 Robson reported there were illegal mountain bike jumps and trail building happening on the conservation easements. He asked community members to respect open space and use existing biking trails instead. 7. Presentations / Discussion 7.1. Vail Health COVID 19 Update Presenter(s): Chris Lindley, Will Cook, Vail Health Background: The presentation from Vail Health can be viewed via the link below. The information is being updated as new information becomes available. https://docs.google.com/presentation/d/1PKBr05cLP2ogSRSgIxfWXBh5oD4W81VqREtqZnLzb N8/edit#slide=id.g6eb22723d CEO Will Cook thanked the community for their efforts and stated Vail Health has no patients with COVID-19 as of today. Cook stated that until there was a vaccine that more people would contact the virus and there would be more deaths. Vail Health developed a key performance indicator decision matrix that demonstrated the hospital's readiness in treating patients. Chris Lindley of Vail Behavioral Health presented on Vail Health s testing capacity stating there were plenty of tests and that the test was 90% accurate. Vail Health estimated 11% of local population had contracted COVID-19 which meant 89% of population was still susceptible. Mental health concerns were beginning to surpass COVID concerns. Lindley stated Vail Health was ready begin relaxing public health restrictions to test their systems to prepare in the event a second wave hits during ski season. Council thanked Vail Health for their presentation. 7.2. Vail Economic Recovery Efforts in Response to the Public Health Crisis Presenter(s): Mia Vlaar, Economic Development Director Background: Town Council has identified economic recovery as a top priority in response to the COVID 19 pandemic. The newly formed Vail Economic Recovery Team, a task force of the Vail Economic Advisory Council, includes representatives from retail, restaurants, lodging, health, and nonprofit organizations as well Vail Valley Partnership and Vail Chamber and Business Association, has met twice and formulated recommendations to support the Vail business community. The team is building on the work of Eagle C the work of the Vail V industry task forces. The team has developed tactics to support local businesses including lodging, restaurants and retail to move toward a swift and safe reopening of our economy. The intent is to provide relief and support to our business community while respecting and operating within the public health orders from Eagle County and the state of outlined in this memo. The tactics recommended below are intended in the context of the Town ma emergency order and will be in effect for a temporary period of time. They are not intended to permanently change the way we operate in Vail but rather improve prospects for businesses and positively impact sales tax revenue during the public health crisis in a safe, productive and temporary way. Town Council Meeting Minutes of May 19, 2020 Page 5 Vlaar reminded town council they had identified economic recovery as a top priority in response to the COVID-19 pandemic. The newly formed Vail Economic Recovery Team had two meetings and formulated recommendations to support the Vail business community. The team had focused on creating safe spaces to accommodate more customers, creation of alcohol consumption areas in designated public spaces for greater revenue capture, providing businesses with PPE support, rent relief, and reimagined events. Vlaar stated these recommendations would coincide with Eagle County Public trail map from the green phase to the blue phase anticipated on May 25th with the Governor s approval. Staff were working through the logistics of Vail America Days which would include fireworks on July 4th and a socially distanced walking tour of stationary parade floats throughout the villages. The event would be coordinated with Eagle County according to guidance from public health. Vail Farmers' Market would be a virtual format beginning June 14 with first formal market on the streets July 5. Vlaar reported a rent relief program for businesses was being explored based on a model that has been created in Aspen which involved a 3-way arrangement between landlord, tenant and the city. Council stressed the importance for everyone to honor the 5 commitments of containment: 1) maintaining 6 feet of social distance; 2) wash hands often; 3) cover face in public; 4) stay home when sick; 5) get tested immediately if you have symptoms. 7.3. Reconsideration of the Public Works Shop Yard Expansion Retaining Wall and Utilities Project Award Presenter(s): Greg Hall, Public Works Director Action Requested of Council: After hearing presentation, reconfirm, reconsider and provide direction on the project. Background: Public Works Director will present additional information about project options for the Public Works Shop Yard expansion related to the retaining wall and utilities. Council approved an agreement with Hyder Construction for $4.6 M on May 5. With some additional information to be presented about the project, Town Council will be asked to reconfirm, reconsider and provide direction on the project considering this information. Hall reviewed the $4,629,652.00 Public Works Shop Yard Expansion Retaining Wall and Utility Project. Hall stated the goal of the first phase of the Public Works Shop Master Plan project was to create a more efficient Streets Building which was currently over-crowded as well as crowding out other functions of the shop complex. The wall was required on the west end of the project to provide access into the new streets building once complete. Due to a portion of the wall being required for the first phase, Hall said completing the whole wall was a more cost- effective solution overall, which not only benefited the streets building but opened up room for Town of Vail operations into the future. Specifically, allocated space for special event staging over the long term as the Civic project (charter bus lot) would be lost as a staging site once it was developed. The project also cleared up room on the far east side of the wall project to accommodate the equipment needs for the electric bus electrification project and solar panels. Hall reviewed the three options that were outlined in memorandum that was included in their packet material. Option 1: Proceed with the current project award. Option 2: Delay the wall portion of the project for one year and construct the wall and drainage improvements during the future Streets Building Phase. Town Council Meeting Minutes of May 19, 2020 Page 6 Hall stated the waterline and electric utility work and rockfall berm are items of work which could move forward this year and provide a better schedule regarding setting the streets building and wall portion of the project up for success. Staff would come back to the council with the project award for this work. Option 3: The last option was to combine the two projects and hope to move forward in 2021 or further into the future. Council thanked Hall for the detailed information concerning the project and they expressed concerns around the $4,629,652.00-dollar amount during the current economic downfall. Bruno made a motion to reconsider the project contract award to Hyder Construction until 2021; Stockmar seconded the motion passed (7-0). 8. Action Items 8.1. Ordinance No. 6, Series of 2020, An Emergency Ordinance Amending Chapter 2 of Title 4 of the Vail Town Code by the Addition of a New Section 4-2-7, Allowing Consumption of Alcoholic Beverages in Designated Public Places Presenter(s): Matt Mire, Town Attorney Mire reviewed Ordinance No. 6, series of 2020 with council explaining the ordinance would allow for public consumption of alcohol at Town parks and not on town right-of-way. Mire explained currently individuals who were 21 years of age could consume alcohol in town parks but not in the villages. Town Manager Robson said this ordinance was temporary during COVID-19. Coggin made a motion to approve Ordinance No. 6, Series of 2020; Foley seconded the motion passed (7-0). 8.2. Resolution No. 17, Series 2020, A Resolution Concerning the Vail Reinvestment Authority and its Taxable Tax Increment Revenue Bonds (Direct Build America Bonds, Series 2010B; Authorizing and Directing Actions by the Town Manager with Respect to the Preparation of Requests to the Town Council for Appropriation of Moneys to Fund any Deficiencies in the Revenues Pledged to the Payment of such Bonds; and Authorizing the 2020 Cooperation Agreement. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Resolution No. 17, Series 2020 Background: Please see attached memorandum. Staff Recommendation: Approve or approve with amendments Resolution No. 17, Series 2020. Halloran reviewed Resolution No. 17, Series of 2020 with council. Halloran stated in March 2020 the municipal bond market was in turmoil and oversaturated, however since then it has stabilized and continues to present an opportunity for interest savings estimated at over $700,000. Town Council Meeting Minutes of May 19, 2020 Page 7 Foley made a motion to approve Resolution No. 17, Series of 2020; Mason seconded the motion passed (7-0). 8.3. Permission to Proceed through the Development Review Process for use of Town of Vail owned property for the placement of air conditioning units and associated screening in the vicinity of 292 East Meadow Drive. Presenter(s): Erik Gates, Planner Action Requested of Council: The Town Council is asked to review a request to submit a development review applications (Design Review Board) for use Town of Vail property for the placement of air conditioning units and associated screening on Town owned property and public rights of way. Staff Recommendation: The Vail Town Council instructs Town Staff to sign the development application on behalf of the property owner and permit the project to proceed through the development review process for the proposed improvements. Gates stated the applicant had attempted to receive a previous permission to proceed for A/C units on April 7, 2020. Council denied the application for a number of reasons including concerns over noise generation, clean energy use for these improvements, and the need for use of town-owned property. The applicant had returned with an updated application that included new proposed locations for some A/C units and a . Gates said all A/C units would be placed adjacent to the building. These two units would be screened by fencing to match existing fencing around the pool enclosure. The A/C units proposed for the South side of the building are proposed within Mountain House property, however, screening would need to be placed on town Stream Tract. There would be additional A/C units and screening being proposed on the east side of the building, subject to an agreement between the owners of Mountain Haus and Vail Mountain Lodge. All other improvements occur entirely within private property. Council appreciated the additional information regarding this request. Coggin stated he would not approve this request until there was a consistent process developed for everyone to follow. Foley confirmed with Gates this request was to allow the applicant to go before the DRB for approval. Bruno made a motion to approve this request and allow the applicant to go through the Design Review Board process for use of Town Vail Property for the placement of air conditioning units and associated screening in the vicinity of 292 East Meadow Drive; Langmaid seconded the motion passed (6-1* Coggin opposed). 8.4. Stephens Park Play Area Renovation Update and Direction Presenter(s): Gregg Barrie, Senior Landscape Architect Action Requested of Council: Listen to presentation and direct staff on next steps. Town Council Meeting Minutes of May 19, 2020 Page 8 Background: Construction of the Stephens Park Play Area Renovation project was put on hold in February due to high construction costs and limited contractor availability. COVID-19 related changes to contractor schedules have resulted in an opportunity to construct the project at a significantly reduced cost. See attached staff memorandum for detailed information. Barrie reviewed the Stephens Park Play Area Renovation project with the council. The project was put on hold in February due to high construction costs and limited contractor availability. The revised cost to renovate Stephens Park was comparable to other recent Town of Vail playground projects. Three most recent play area projects have ranged in cost from about $375,000 in 2012 to $490,000 in 2016. Barrie stated this was a good opportunity to complete a necessary project at a reduced cost while simultaneously providing stimulus to the local labor force. Council noted there are many new families in Stephens Park area and are excited to see the update. It was confirmed the construction would happen in June and July. Stockmar made a motion to authorize the Town Manager to enter into an agreement with RA Nelson not to exceed $286,000.00 and an agreement with ID Sculpture not to exceed $61,000 in connection to the park plans that were discussed; Coggin seconded the motion passed (7-0). 9. Public Hearings 9.1. Ordinance No. 5, Series of 2020, Second Reading, An Ordinance Reducing the Numbers of Board Members Required to Serve on the Town of Vail Arts Board Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon second reading Background: The Vail Town Council wishes to reduce the number of board members required to serve on the Town of Vail Arts Board from seven members to five members. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of 2020 upon second reading. Mire reviewed Ordinance No. 5, Series of 2020 with council stating there were no changes since the first reading. There was no public comment. Coggin made a motion to approve Ordinance No. 5, Series of 2020 upon second reading; Mason seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 8:45 p.m. Respectfully Submitted, Town Council Meeting Minutes of May 19, 2020 Page 9 Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of June 2, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, June 2, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar (joined virtually via Zoom) Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was no public comment. Foley offered condolences to the families of Connie Knight and Wolf Mueller, who recently passed away. Both were long time locals. 2. Consent Agenda 2.1. Resolution No. 20, Series of 2020, A Resolution approving a Care Act Grant, Phase I Contract with the Colorado Department of Transportation Background: This is the first of two CDOT grants that are a part of the Federal CARES Act. It is designed to help fund transit operating and administrative costs to mitigate the impact of the COVID 19 response Foley made a motion to approve Resolution No. 20, Series of 2020; Coggin seconded the motion passed (7-0). 2.2. Resolution No. 21, Series 2020, A Resolution approving a Contract Letter, a Trench, Conduit, and Vault Agreement, and an Underground Right-of-Way Easement with Holy Cross Energy Background: The Town received a federal grant to upgrade the power at the Public Works facilities in order to accommodate the power needs of charging stations for electric buses. In order to move forward with the work the town must contract with Holy Cross Energy (HCE), Town Council Meeting Minutes of June 2, 2020 Page 2 expand the existing Holy Cross Energy easement, and enter into a Trench, Vault, and Conduit Agreement with HCE. Staff Recommendation: Staff recommends that the Town Council approves the Town Manger to enter into a contract with HCE, approves the expansion of the HCE easement, and approves the Holy Cross Energy Trench, Conduit and Vault Agreement by approving Resolution No. 21 Series 2020. Foley made a motion to approve Resolution No. 21, Series of 2020; Coggin seconded the motion passed (7-0). 2.3. Resolution No. 22, Series of 2020, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020 Through December 31, 2020. Background: See attached memo. Staff Recommendation: Approve, approved with amendments or deny Resolution No. 22, Series of 2020. Foley made a motion to approve Resolution No. 22, Series of 2020; Coggin seconded the motion passed (7-0). 2.4. Resolution No. 23, Series 2020, a Resolution approving a Revocable License Agreement with the Colorado Department of Transportation for the Construction and Maintenance of a Deer Fence Background: CDOT is in the process of improving the wildlife fence in Dowd Junction as a part of the on-going asphalt overlay project. In order to make these wildlife fence improvements CDOT is requesting to install wildlife fence within town property in Dowd Junction and receive a Revocable License Agreement to install and maintain it. Staff Recommendation: Approve Resolution No. 23, Series 2020 - CDOT Wildlife fencing Revocable License Agreement Foley made a motion to approve Resolution No. 23, Series of 2020; Coggin seconded the motion passed (7-0). 2.5. Resolution No. 24, Series of 2020, A Resolution of the Town Council Extending the Declaration of a Local Disaster Emergency 2.6. Forethought Fiber Optic Utility Easement Background: Forethought, a fiber optic network provider, is requesting to install underground Staff Recommendation: Approve Fiber Optic Utility Easement Foley made a motion to approve Resolution No. 24, Series of 2020; Coggin seconded the motion passed (7-0). Town Council Meeting Minutes of June 2, 2020 Page 3 2.7. Vail America Days Agreement for Event Funding Background: Highline Sports and Entertainment has been awarded $67,500 to produce the Vail America Days activities including the American Days Parade. This years parade will be operated in a new and creative way to support social distancing practices. Highline Sports and Entertainment has already been working in good faith on the planning of the annual July 4th event. Staff Recommendation: Approve the Town Manager to enter into an agreement on a form approved by the Town Attorney, with Highline Sports and Entertainment for the production of Vail America Days in an amount not to exceed $67,500. Foley made a motion to authorize the Town Manager to enter into an agreement with Highline Sports and Entertainment not to exceed $67,500; Coggin seconded the motion passed (7-0). 3. Town Manager Report There was no report from the Town Manager. Mayor Chapin noted the afternoon meeting ran late and there were a few afternoon agenda items which council did not get the opportunity to discuss. Those agenda items were quickly presented: DRB/PEC Update Council had no call ups. Matters from Mayor, Council and Committee Reports Stockmar complemented community members for a peaceful Black Lives Matter march over the weekend. He also expressed concern of a significant economic recession. Foley complimented the library staff for helping patrons with materials pick up and other services the library has provided during COVID-19. Additionally, Foley asked staff to provide follow ups to questions that have been emailed to Council regarding sensitivity training by PD, summer parking & conflict of interest rules for council. Robson stated staff had recommended suspending paid overnight parking for the summer in the structures due to reduced volume of visitors and payroll costs. Staff would be ready to provide more information on other topics at upcoming meetings. Langmaid noted her participation in a quarterly meeting of the Climate Action Collaborative. Transportation had replaced buildings as being the biggest local contributors of greenhouse gases. Chapin inquired when the temporary East Vail wildlife fence would be coming down. He also shared a suggestion from a resident to implement a bicycle dismount zone in Vail Village. Bruno asked for an update on the 106 lawsuit challenging approval of the Booth Heights development at the next meeting. She suggested scheduling a work session to discuss the inventory of houses in the community. She also suggested the idea of a hammock garden - might be a great way to social distance and create an interesting spot in the village. Mason thanked the Public Works crew and the entire community for doing all they can to create a safe and vibrant place. Town Council Meeting Minutes of June 2, 2020 Page 4 Coggin inquired about ways to improve the wetlands area near the mini golf area in Lionshead. He also expressed concern about the town's process to address encroachment requests. Council noted for people to be aware there is a mother moose and baby moose in the Lionshead area 4. Action Items 4.1. First Reading of Ordinance No. 7, Series 2020, an Ordinance making adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, and Heavy Equipment Fund Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2020. Smith presented an overview of Ordinance No. 7, Series of 2020. Smith stated the majority of the supplemental was recession plan in response to COVID-19. In this phase the drop a total of $15.3 million, or a 21% percent reduction from the original budget. General Fund: would be adjusted by a decrease of $5,101,319, offset by $1,347,000 in Transit CARES grant proceeds and expenditure reductions of $1,895,319. Staff was also proposing to use $2.0M of reserves. The adjustments would result in net deficit of $6.5 million and an estimated ending fund balance of $29.8 million, or 68% of normal annual revenue streams. Smith noted was a minimum of 35% reserve balance. Marketing Fund: staff proposed an estimated 30% ($864,365) reduction in spending on special events across both the Commission on Special Events and Council funded events. Staff was working with event producers to reassess opportunities for newly imagined ways to draw visitation within the guidelines of public health orders. Smith noted events would be reassessed based on estimated in-town visitation, enhanced guest experience and the projected sales and lodging tax revenue to be generated. Council expressed concern on the 30% reduction. Smith reassured the dollars would still be used towards promoting economic development within the villages. Capital Projects Funds: The Capital Projects Fund reflects a decrease in sales tax of $1,888,000 from the amended budget. This was a total decrease in sales tax revenue of $5,463,000 under t plan. The adjustments resulted in an estimated ending fund balance of $23.8 million. Real Estate Transfer Tax Fund: Smith reviewed the reductions in the RETT fund which included $195,848 in salary and benefits in the environmental and parks departments for staffing vacancies and reduced summer seasonal services. The adjustments resulted in an estimated ending fund balance of $11.5 million. Heavy Equipment Fund: will reflect fuel savings of $17,050 from the reduction of summer bus service. These savings will be offset by a decrease in the interfund agency Town Council Meeting Minutes of June 2, 2020 Page 5 transfer from the General Fund. The Heavy Equipment Fund will also reflect savings of $83,135 from vehicle purchases ($20,835) and deferring the replacement of trailer ($62,300) until 2021. The adjustments resulted in an estimated ending fund balance of $1.8 million. There was no public comment. Council had no further comments. Foley made a motion to approve Ordinance No. 7, Series of 2020 upon first reading; Coggin seconded the motion passed (7-0). 5. Public Hearings 5.1. Ordinance No. 2, Series of 2020, First Reading, An ordinance for the rezoning of a portion of the property located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision. The proposed rezoning would change the Zone District from Agriculture and Open Space (A) District to the Public Accommodation (PA) District and setting forth details in regard thereto. (PEC19-0022) Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 2, Series of 2020, upon first reading. Background: The applicant, VailPoint LLC, represented by Sarah J Baker PC., is requesting a zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code, to allow for the rezoning of a portion of the property located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision. The proposed rezoning would change the Zone District from Agriculture and Open Space (A) District to the Public Accommodation (PA) District. Staff Recommendation: The Planning and Environmental Commission held a public hearing on the zone district boundary amendment on March 9, 2020 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 4-2 (Gillette and Perez opposed). Stockmar recused himself from this item after discussion with the Town Attorney. Spence provided a brief history on the zoning of the property and background on the PEC meetings regarding the application. Additionally, Spence noted he would not being reviewing the criteria with council but asked if they had any questions. There were none. Sarah Baker, representing VailPoint LLC the applicant, clarified this was the first time this zoning application had come before council. Baker reviewed the size of the lot and the fenced area of 366 Hanson Ranch Road compared to other Vail properties with the similar lot sizes and the type of business that have operated on those properties. Baker stated the fence had been on the property since 1968 and that the property had never been used as open space or a play area for children since it was part of the residence on the property. Baker went onto to review the permitted uses and the Town s definition of open space per code and why 366 Hanson Ranch Road did not fall under that definition. The existing non-conformities were reviewed such as setbacks and permitted uses. Baker stated the rezoning being requested would help bring Town Council Meeting Minutes of June 2, 2020 Page 6 the property up to code requirements. Baker went onto review the options council have if the zoning was approved or denied. Additionally, Baker felt criteria had been meant for this application and requested council approve the application. Council asked Baker about the covenants. Baker reviewed the covenants stating they were originally put in place in the 60 s and amended in the late 70 s and amended in 1984 again. She stated the covenants had been ignored and violated throughout the village and not enforced and may not be effective any longer. Council questioned the adverse possession case and if there was a review of the Town s documents regarding the property. Baker stated that staff and she have done a significant reviewed and research of the property. No application, commitment or minutes are found in Town records regarding the property. The property was there prior to the creation of the Town. Council asked Spence if there were anything in the presentation he would like to clarify. Spence stated Open Space was not a definition in Town Code but in high designation in the Town Charter ensuring property that achieves that designation can only be changed or altered by a vote of the Vail residents. Overall Spence did agree with the difficulties of a multi-zoned parcel. Council asked the Town Attorney to confirm covenants and zoning are different things. Mire confirmed the covenants do deal with improvements within certain tracts and the Town was a beneficiary to some of those covenants. None of the covenants bare to what was being discussed tonight. Council also asked Mire to explain what deem applicable was in criteria 8 of the staff memo. Mire explained what council would be irrelevant to this zoning application. Public Comment was called. Wendell Porterfield, on behalf of the Tivoli and other surrounding properties, felt the convents did have standing. Porterfield stated the protective covenants applied to certain tracts. The 1984 amended covenants stated tract E was to be open area and not build into tract E and argued the covenants were enforceable. Tracy Kinsella, Garfield and Hecht, representing Michael and Elizabeth Galvin, opposing the zoning changes. Kinsella, showed an aerial of the area and showing green space band and the protective covenants. Demonstrating the open area. Kinsella also recited the covenants and clauses on tract E and open area. Jim Stovall, representing owners of 302 Mill Creek Circle, Williams family, request council deny the applicant. The argued the adverse ownership and that the covenants were abandoned. The open are was a covenant restriction that could be ignored and ran with the land. Carol Krueger, family owned property that overlooks tract E, covenants could not be ignored and the goal of the covenants. Krueger felt the criteria was not met and council must deny the application. Greg Perkins, representing Galvin family, asked council to enforce the covenants at minimum causes criteria 1 and 2 to fail. There were other zoning options then what the applicant presented and other zone districts should be investigated prior to granting this application. Public comment was closed. Baker addressed the public comments. Gaining GRFA was not true. Yes, there were other zoning district options such as residential. Coggin and Bruno both stated on the record they felt the applicant met all criteria. Mason did not believe criteria 4 and 5 were met. Langmaid did not believe criteria 1, 4 and 5 were met. Town Council Meeting Minutes of June 2, 2020 Page 7 Foley also did not believe criteria 1, 4, 5 and 8 were met. Chapin felt the criteria was met. Bruno made a motion to approves, on first reading, Ordinance No. 2, Series of 2020, an ordinance for the rezoning of a portion of the property located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch Road Subdivision. The proposed rezoning would change the Zone District from Agriculture and Open Space (A) District to the Public Accommodation (PA) District and setting forth details in regard thereto; Coggin seconded the motion was tied and failed (3-3). 5.2. Ordinance No. 3, Series of 2020, First Reading, An Ordinance for a Zone District Boundary Amendment, Pursuant to Section 12-3-7, Amendment Vail Town Code, to Allow for a Rezoning of Tract C, Lot 1, Lot 2, and Lot Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The Rezoning will Change the Zone District from Commercial Core 3 (CC3) to the Public Accommodation 2 (PA-2) District Presenter(s): Greg Roy, Planner Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 3, Series of 2020 - First Reading Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group and Triumph Development, is requesting approval of Ordinance No. 3, Series of 2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District. Staff Recommendation: The Planning and Environmental Commission held a public hearing on the proposed Zone District Boundary Amendment on April 13, 2020 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-1-0 (Gillette opposed). Roy provided a quick overview of the application and reason for the rezoning request. The Planning and Environmental Commission held a public hearing on the proposed Zone District Boundary Amendment on April 13, 2020 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 6-1-0. Dominick Mauriello, representing the applicant TNFREF III, stated he would be presenting on Ordinance No. 3 and the next agenda item Ordinance No. 4 regarding the special district as one presentation. Mire stated the presentation was fine but both agenda items have public comment. Mauriello reviewed what rezoning the property to Public Accommodation 2 would accomplish: Allows the hotel to be a conforming use Allows hotel rooms Allows limited service lodge units Resolves density and GRFA issues Brings existing height closer to compliance An overview of the current hotel and amenities were also reviewed. Mauriello stated the redevelopment team agreed with the public comment that had been received regarding the green/blue roof and the roof was going to be changed. The redevelopment would bring: 79 new hotel rooms 15 employee housing units with 1-3 bedrooms Town Council Meeting Minutes of June 2, 2020 Page 8 3,950 sq. ft. of new meeting room space Restaurant remain the same New 6 wide sidewalk along Chamonix New landscape areas Stairway from Chamonix to parking lot for employees Pedestrian easement along east property line to align with any future redevelopment of parcel to the east Height and character of the neighborhood was reviewed along with view changes for neighbors that are behind the hotel. Council asked about shading on Chamonix and the icy conditions that may occur in that area. Mauriello stated the development had mitigated that as much as they could but the change in the façade and heated sidewalk, but there would be some shade impact. Public comment was called. Mike Spears, resident, spoke to the height of the project. The majority of the building height is 36 and did not agree with Mauriello s view of the character of the neighborhood. Spears noted there was anything close to that height in the area. Elise Howard, resident, expressed support for both the rezoning and the SDD. Housing is very important and the development proposal was too great to pass up. Tanya Boyd, resident, lives directly behind the hotel and would be directly affected by the height of the redevelopment. She expressed concern on very little sunlight and shade. Chris Romer, Vail Valley Partnership, expressed support of both the rezoning and SDD. This was a no brainer stated Romer. Pat Lauer, resident, been involved since the beginning. Lauer felt there was misrepresentation by the developer such as photos being at ground level. The density of 782 people would really impact the neighborhood with vehicle traffic. Chamonix road currently was icy but blocking the sun even more would make the street dangerous. Lauer additionally expressed concern regarding snow removal, snow storage area and bus service impacts. Alison Wadey, Vail Chambers representative, expressed support for both the rezoning and the SDD. Steve Lindstrom, Vail Local Housing Authority representative, expressed support for the project. Public comment was closed. Mauriello stated the majority of the concerns were more about the EHU building and more towards the SDD and not the rezoning. There was no further questions from council. Bruno made a motion approve on first reading, Ordinance No. 3, Series of 2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District; Coggin seconded the motion (7-0) 5.3. Ordinance No. 4, Series of 2020, First Reading, An Ordinance Creating Special Development District No, 42, Highline Doubletree, Pursuant to Article A, Special Town Council Meeting Minutes of June 2, 2020 Page 9 Development District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code, and Setting Forth Details in Regard Thereto. Presenter(s): Greg Roy, Planner Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 4, Series of 2020 - First Reading Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group and Triumph Development, is requesting a recommendation to the Vail Town Council for approval of a Special Development District, pursuant to Section 12-9-A, Special Development (SDD) District, Vail Town Code, located at the property of 2211 N. Frontage Road West, which is comprised of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. Staff Recommendation: The Planning and Environmental Commission held a public hearing on the proposed SDD on April 13, 2020 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 4-3 (Gillette, Kjesbo, and Pratt opposed). Roy provided a quick overview of Ordinance No. 4, Series of 2020, a Special Development District, pursuant to Section 12-9-A, Special Development (SDD) District, Vail Town Code, located at the property of 2211 N. Frontage Road West, which is comprised of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. Roy provided the benefits of the SDD which was also presented by the applicant during the previous presentation for Ordinance No. 3, Series of 2020. Mauriello, representing the applicant TNFREF lll Bravo Vail LLC, provided the presentation for the SDD with the presentation for Ordinance No. 3, 2020. Council asked if the developer had looked at changing the EHU orientation to run north/south. Mauriello stated they had and there would be loss of parking and do not believe it would work. Mauriello questioned if it would violate fire code due to narrow turn. Mauriello spoke to the height of the building stating the height along Chamonix Ln. varied from 20 ft eve façade to about 34 ft façade height. The back of the building that was 4 stories façade does come closer to 48ft height limit. Stockmar questioned some of the criteria being met on 1, 2, 3, 5, 6, 7 and 9 and would like more information at the second reading. Foley expressed concern on icy roads and sidewalks, parking, and 3 stories on the Chamonix side seemed too much Bruno thanked the developer for coming with a project with employee housing. Mason also thanked the developer for what they are doing but would like to see something different on the EHU. Langmaid expressed concern on the height of the EHU. Bruno made a motion to approve, with conditions, on first reading, Ordinance No. 4, Series of 2020 an ordinance creating special development district No.42, Highline Double Tree, pursuant to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto with the PEC conditions listed in the staff memorandum; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 9:30 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of June 16, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, June 16, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none 2. Proclamations 2.1. Proclamation No. 4 Series of 2020, 50th Anniversary of the Vail Rotary Club Presenter(s): Penny Wilson, Vail Rotary Club President and Jason Denhart, Vail Rotary Club Member Each council member took turns reading Proclamation No. 4, Series of 2020 recitals into the record. 3. Any action as a result of executive session There was none. 4. Consent Agenda 4.1. Resolution No. 26 Series of 2020 A Resolution Authorizing the town Manager to Execute a Bill of Sale Accepting Certain Improvements Existing on Lot 3 Middle Creek Village on Behalf of the Town of Vail Langmaid made a motion to approve Resolution No. 26, Series of 2020; Coggin seconded the motion passed (7-0). Town Council Meeting Minutes of June 16, 2020 Page 2 4.2. Resolution No. 27, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Langmaid made a motion to approve Resolution No. 27, Series of 2020; Mason seconded the motion passed (6-0*Coggin was not present during vote). 4.3. Resolution No. 28, Series of 2020, A Resolution Approving an Amendment to an Intergovernmental Agreement Between the Town of Vail and the Colorado Department of Transportation Regarding the Construction of a Berm Langmaid made a motion to approve Resolution No. 28, Series of 2020; Foley seconded the motion passed (6-0*Coggin was not present during vote). 4.4. Resolution No. 29, Series of 2020, A Resolution Approving A Collaboration Agreement Regarding Disbursement of Coronavirus Aid, Relief and Economic Security Act Funds to County and Local Governments Between Eagle County and the Towns of Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, and Vail in the State of Colorado Langmaid made a motion to approve Resolution No. 29, Series of 2020; Foley seconded the motion passed (7-0). 4.5. Agreement with Intergraph Corporation, dba Hexagon Public Safety and Infrastructure (for Computer Aided Dispatch System Upgrades) Background: Intergraph Corporation, dba Hexagon Public Safety and Infrastructure has provided the Town a proposal to upgrade the Computer Aided Dispatch System (CAD). The project was budgeted and will be paid from the Dispatch Fund. Staff Recommendation: Authorize the Town Manager to accept the proposal from Intergraph Corporation dba Hexagon Public Safety and Infrastructure, to upgrade our CAD system for an amount not to exceed $360 K. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Hexagon Public Safety and Infrastructure in an amount not to exceed $360,000; Foley seconded the motion passed (7-0). 5. Town Manager Report 5.1. Wildlife Habitat Improvement Update Robson provided an update on the wildlife habitat improvement project. The town is progressing on an MOU with USFS on fuels reduction Environmental Assessment for 4,500 acres in East Vail. Additionally, the temporary wildlife fence is coming down that has been used to keep bighorn sheep off the Frontage Road and I-70. Planning work will begin on a permanent fence in partnership with CDOT. 5.2. Wildlife Fencing in East Vail Update Robson shared the West Vail Master Plan Process was kicking off with information available on http://EngageVail.com. A 15-member voluntary advisory committee had been appointed and would hold its first meeting this week. Mason will serve on behalf of Town Council. 6. Public Hearings 6.1. Ordinance No. 3, Series of 2020, Second Reading, Rezoning 2211 N. Frontage Road Presenter(s): Greg Roy, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 3, Series of 2020, upon second reading. Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group and Triumph Development, is requesting approval of Ordinance No. 3, Series of 2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District. Staff Recommendation: The Town Council held a public hearing on the proposed Zone District Boundary Amendment on June 2, 2020 where Town Council approved Ordinance No. 3 on first reading with a vote of 7-0. Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no changes since second reading. Mauriello, representing the applicant TNFREF lll Bravo Vail LLC, had no additional information to provide since the first reading on June 2, 2020. Council had no questions for staff or the applicant. There was no public comment. Bruno made a motion to approve, on second reading, Ordinance No. 3, Series of 2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District. Based upon the review of the criteria outline in Section Vl of the Staff memorandum to the PEC dated April 13, 2020, and the evidence and testimony presented; Mason seconded the motion passed (7-0). 6.2. Ordinance No. 4, Series of 2020, Second Reading, An Ordinance Creating 20 min. Special Development District No, 42, Highline Doubletree, Pursuant to Article A, Special Development District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code, and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 4, Series of 2020 - Second Reading Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning Group and Triumph Development, is requesting the Vail Town Council approve Ordinance No. 4, Series of 2020 on second reading to establish Special Development District No. 42, Highline Doubletree, pursuant to Section 12-9-A, Special Development (SDD) District, Vail Town Code, located at the property of 2211 N. Frontage Road West, which is comprised of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3. Staff Recommendation: The Planning and Environmental Commission held a public hearing on the proposed SDD on April 13, 2020 where a recommendation for approval was forwarded to the Vail Town Council by a vote of 4-3 (Gillette, Kjesbo, and Pratt opposed). Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no changes since second reading. Mauriello, representing the applicant, presented on the rezoning and SDD. He started his presentation by answering some of the concerns that were expressed during the first reading of Ordinance No. 4, Series of 2020. Mauriello explained when reviewing reorienting the EHU on the lot would violate fire code and limit parking and space. Additionally, changing from 4 stories to 3 stories would eliminate several employee units. Each criteria was reviewed and Mauriello demonstrated how each were being met. Mauriello showed the public benefits: Employee Housing Exceeding requirements 15 Unit EHU funded by a private developer No Town subsidy Onsite dormitory Pedestrian Access Easement Allows for future access Allows for greater community access Chamonix Sidewalk The only sidewalk in the neighborhood Live Beds and Conference Space 79 new hotel room New conference space Revenue Redevelopment of Infill Site Public Art Sustainability Council had no questions. Public hearing was called Elise Howard, resident, expressed support for this project. Felt it was very important to come and reiterate her support for the development. Chris Romer, Vail Valley Partnership, sent an email in support of the project. Pat Lauer, resident, she stated concerning the SDD she did not be the capability criteria was met. She questioned the height of building comparisons, icy conditions, parking and snow storage. Town Council Meeting Minutes of June 16, 2020 Page 5 Steve Lindstrom, Vail Local Housing Authority, expressed support for both the rezoning and SDD. Public comment was closed. Mauriello responded to compatibility is based zoning allows and what could be built there. Just because a building chooses to only be 1 story does not ensure it would always stay 1 story when they could build 2. Mauriello additionally stated the project would improve safety with the addition of the sidewalk in that area. Langmaid stated she appreciated the solar addition and the project meets all the criteria. Stockmar stated he appreciated the developer answering the questions he had on June 2. He felt there was room to approve parking but would not hold up the vote based on that issue. He felt all criteria were met. Bruno expressed disappointment for PEC reducing the number of EHUs. She felt all criteria was met. Coggin also felt criteria was met and thanked Mauriello for the presentation and changes. Chapin thanked the developer for all the efforts and all criteria was met. Mason agreed the criteria was met. She felt PEC did a great job. Foley stated criteria 1, 3, 6, and 7 were met and for those reasons he would oppose the ordinance. Bruno made a motion approve, with conditions, on second reading, Ordinance No. 4, Series of 2020 an ordinance creating special development district No.42, Highline DoubleTree, pursuant to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code, and setting forth details in regard thereto with the recommend PEC conditions in staff memo; Coggin seconded the motion passed (6-1*Foley opposed) 6.3. Ordinance No. 7, Series of 2020, Second Reading, Ordinance making adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, and Heavy Equipment Fund Presenter(s): Carlie Smith, Financial Service Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2020. Smith presented an overview of Ordinance No. 7, Series of 2020 stating there were only a few changes since the first reading: Decreased budgeted parking revenues by $150,000 to reflect the decision for free overnight parking during the summer refined personnel savings adjustments. As a result, a total of $709,000 in reductions is reflected in this budget supplemental from an additional $44,000 of salary and benefit savings that was identified and is reflected at the crisis level. Smith noted across all recession plan phases, personnel expenses are budgeted at a $1.5M decrease from the original 2020 budget. A 30% reduction in special event funding is a placeholder in the budget (both Commission on Special Events and Council-funded events), staff is actively working with event producers to reassess opportunities for newly imagined ways to draw visitation within the guidelines of public health orders. The adjustments resulted in net deficit of $6.5 million and an estimated ending fund balance of $29.8 minimum of 35% reserve balance. Vlaar, provided council an overview of the major summer events that had been reinvented due to COCID-19 and the funding that would go towards those events. Vlaar reassured council COVID-19 health recommendations would be followed during those events. There was no public comment. Foley made a motion to approve Ordinance No. 7, Series of2020 on seconded reading; Mason seconded the motion passed (7-0). Foley made a motion to recess into executive session pursuant to 1) C.R.S. §24-6-402(4)(b) - to receive legal advice on specific legal questions; regarding: pending litigation, Delponte v. Town of Vail and Essin et al. v. Town of Vail; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on specific legal questions; and to determine positions, develop a strategy and instruct negotiators, regarding: MOU between the Town of Vail, Vail Resorts, and Triumph development regarding the Booth Heights development; Coggin seconded the motion passed (7-0). Matt Mire, Town Attorney, clarified although the executive session was not on the evening agenda that this was an extension to complete the afternoon executive session. There being no further business to come before the council, Foley moved to adjourn the meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 8:42 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of July 7, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, July 7, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Ric Almas, owner of Haagen-Dazs in Lionshead, expressed concern and disappointment over the lack of event activations in Lionshead especially during the America Days and Farmer Market. Village was packed but Lionshead was dead. Almas requested council spread the events out to include Lionshead. 2. Any action as a result of executive session There was none. 3. Award Recognition 3.1. Colorado Grand Scholarship Award Recognition Presenter(s): Jenn Bruno, Council Member; Ed O'Brien and Don Shires, Colorado Grand Representatives Background: The Colorado Grand has offered an annual scholarship program to students attending local schools in Eagle County. The 2020 award will be given to a senior student who attends one of the local High Schools. Ed O Brien, representing Colorado Grand, will recognize the student and highlight the upcoming summer Colorado Grand program, an event that has been in Vail for over 30 years. Bruno introduced this year Colorado Grand Scholarship recipient, Estefania Montserrat Godoy Vizcarra, a 2020 Battle Mountain High School senior. Ed O d how impressed he was with Godoy ication, essay and volunteer work. Godoy reflected on her education and her enjoyment of helping others achieve their goals. Godoy thanked the Colorado Grand and Council for choosing her. 4. Consent Agenda 4.1. May 5, 2020 Town Council Meeting Minutes Foley made a motion to approve the May 5, 2020 Town Council meeting minutes; Langmaid seconded the motion passed (7-0). 4.2. May 19, 2020 Town Council Meeting Minutes Foley made a motion to approve the May 19, 2020 Town Council meeting minutes; Langmaid seconded the motion passed (7-0). 4.3. Electric Charging Station install Contract Award Background: See attached memo Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with Encore Electric in the amount not to exceed, $62,120.00. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Encore Electric not to exceed $62,120.00; Mason seconded the motion passed (7-0). 4.4. Synexis Dry Hydrogen Peroxide System Contract Award Background: See attached memo Staff Recommendation: Authorize the Town Manager to enter into an initial purchase agreement, in a form approved by the Town Attorney with Synexis in an amount not to exceed $183,450 as directed by the council, in addition to the ongoing maintenance for 2020. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Synexis not to exceed $183,450.00; Foley seconded the motion passed (7-0). 5. Town Manager Report 5.1. Vail America Days Recap Robson noted the Vail America Days recap was discussed during the afternoon economic recovery discussion. Robson wanted to reassure the public and council that Lionshead was considered during the planning of this event and would be considered in the logistics of future events. 6. Presentations / Discussion 6.1. Police Use of Force Policy Discussion Presenter(s): Dwight Henninger, Police Chief; Ryan Kenney, Police Commander; Craig Bettis, Police Commander; and Police Sergeant Chris Botkins Background: On Friday, June 19, 2020, Governor Polis signed Senate Bill 20-217, Enhance Law Enforcement Integrity, into law. This presentation is an update to the new law requirements. Police Chief Henninger briefly reviewed Senate Bill 20-217 concerning police use of force. Commander Kenney reviewed Vail Police use of force policies and explained the policy required few changes to comply with SB20-217. The complete policy manual was jointly managed by VPD and the Lexipol organization and followed the Colorado State model. Lexipol was in the process of updating all policies effected by SB217 and would issue policy updates in the coming days. Police Sergeant Botkins provided several demonstrations of use of force for council to see and explained Vail PD policy to exhaust all efforts to de-escalate a situation before using force. Commander Bettis showed body cam worn videos of situations the PD had been involved. The videos demonstrated the training the officers have had in de-escalating and using force if needed. Bettis stated the Vail PD have conducted a variety of training related to use force annually since 2015. 6.2. Vail Town Council's Alternate Housing Sites Initiative Memorandum of Understanding Presentation Presenter(s): George Ruther, Housing Director Action Requested of Council: No Town Council action is requested at this time. The Mayor and Town Council will hear public comment on this item during an evening public meeting on July 21st. Background: The purpose of this agenda item is to present a copy of the Memorandum of Understanding (MOU) prepared for the Vail Town The Vail Town Council will hold a public meeting on July 21st to review the MOU in greater detail and hear comment from the public. On January 16, 2020, Vail Mayor Dave Chapin announced that the Town of Vail had approached representatives from Vail Resorts and Triumph Development with the objective of exploring an alternate approach to the Booth Heights development approved for East Vail. In doing so, it was acknowledged that the desire of the Town was to pursue a win-win outcome that achieved an equitable balance between the adopted housing and environmental stewardship goals. The proposed memorandum of understanding outlines the details of an alternate housing site initiative. Staff Recommendation: The memorandum of understanding is being presented to the Vail Town Council and public on July 7th. To increase transparency and afford additional time for public review prior to sharing public comment, a public meeting on this item is being held on July 21st. Town staff recommends the Vail Town Council and members of the community listen to the presentation in preparation of public meeting on July 21 st. Ruther reviewed the draft Memorandum of Understanding with council explaining the MOU was between the Town of Vail, Triumph Development, and Vail Resorts and it would serve to outline the terms and details of an understanding between the partners which included a mutual expectations, obligations, responsibilities with regard to a Town Council Meeting Minutes of July 7, 2020 Page 4 adopted housing and environmental stewardship goals. The key deal points of the MOU included: An extension of the approved Booth Heights entitlements Lot 3, Middle Creek Subdivision would be made available for a future deed restricted housing development as an alternate site to Booth Heights. An EHU credit would be granted to Triumph Development/Vail Resorts for the deed- restricted homes developed on Lot 3. The Timber Ridge Village Apartments would be redeveloped in the future assuring a notable increase in the number of deed restricted homes. The Town would be granted the title to the Booth Heights Parcel in exchange for Triumph Developme Apartments Wildlife fuels reduction would occur, and wildlife habitat enhancements would be The Vail community was assured of increasing the supply of deed-restricted homes and Ruther reviewed a potential timeline: August 4, 2020: Grant approval extending the Booth Heights entitlements December 31, 2020: Execute legally binding development agreements March 1, 2021: Achieve entitlement approvals for new homes on Lot 3 Middle Creek Subdivision September 15, 2021 Nov 2022: Commence and complete construction of new homes on Lot 3 Middle Creek Subdivision September 15, 2021: Negotiate option to redevelop Tiber Ridge Village Apartments Subject to meeting milestones: Grant title to Booth Heights Parcel to the town Ruther stated public comment would be taken on the MOU during the July 21 st town council meeting. Robson noted the MOU was incredibly innovative and he was looking forward to hearing more from Vail Resorts and the public. Mayor Chapin reiterated the MOU was non-binding, but hopefully it would lead to a development agreement in the future. Langmaid said she has been a part of the conversations and that citizens needed to under the 7 steps that George reviewed tonight. Langmaid was hopeful the arrangement would lead to a win-win situation for everyone. Foley was encouraged members of the public to read the draft MOU and be prepared to share their comments with Town Council in two weeks. There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 8:00 p.m. Respectfully Submitted, __________________________________ Dave Chapin, Mayor Town Council Meeting Minutes of July 7, 2020 Page 5 Attest: ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of July 21, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, July 21, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held virtually access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Caitlin Murray from Bravo! Vail provided an update on summer programming and adjustments that were being made according to public health guidelines. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. June 2, 2020 Town Council Meeting Minutes Langmaid made a motion to approve the June 2, 2020 Town Council meeting minutes; Stockmar seconded the motion passed (7-0). 3.2. June 16, 2020 Town Council Meeting Minutes Langmaid made a motion to approve the June 16, 2020 Town Council meeting minutes; Foley seconded the motion passed (7-0). 3.3. Gore Valley Trail Contract Award Background: On April 21, 2020 presented preliminary design options for the realignment of the Gore Valley Trail through the Lionshead Ski Base area. Council selected a preferred option and directed staff to return with a proposal for final design and construction documents. Otak has provided a final proposal for the work in the amount of $172,000. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Otak to complete the final design and construction documents for the realignment of the Gore Valley Trail through the Lionshead Ski Base area in the amount not to exceed $172,000.00. Langmaid made a motion to authorize the Town Manager to enter into an agreement with OTAK in the amount not to exceed $172,000; Foley seconded the motion passed (7-0). 4. Town Manager Report 4.1. Altair and Homestake Units Update (no material - verbal only) Robson informed council the Altair unit was ready to be placed on the market. The funds from the sale would go back into the housing funds. Homestake unit was currently being used by an emergency response employee through October and would look into relocating the employee to another unit later the Fall. . 4.2. Community Picnics (no material - verbal only) Community picnics had been cancelled this year due to COVID public health regulations. The program will be back summer 2021. 4.3. Designated Open Space Board of Trustees Update (no material - verbal only) Robson reported the Town received a request from the Vail Homeowners Association to designate middle bench of Donovan as open space. The Designated Open Space Board of Trustees (Town Manager, Town Council representative (Langmaid) and PEC representative (Ludwig Kurz, PEC Chair)) would meet to consider the open space elements/characteristics of the property and make a recommendation to council. Additionally, Robson stated the Town Attorney would return at Aug. 4 meeting to review conflict of interest laws currently on the books. This would help determine if council were interested in additional policies. 5. Presentations / Discussion 5.1. Public Input on draft Memo of Understanding Prepared to Implement Alternative Housing Sites Initiative Presenter(s): Scott Robson, Town Manager, Dave Chapin, Mayor Action Requested of Council: Public Input Session only. Background: The Vail Town Council is inviting community members to offer public comment on a draft memorandum of understanding document that outlines a series of steps between the town, Vail Resorts and Triumph Development that will determine future ownership and use of the Booth Heights property in East Vail while addressing the community priorities of housing and wildlife protection. Robson started the conversation with clarifying to the public that this was a council housing initiative and not the Vail Local Housing Authorities and the Town Manager ould be taking the lead on this project. Town owned Middle Creek Lot 3 property would be utilize for future deed restriction housing and the town would ensure the Garden of Learning would not have a gap in service due to relocation of their facility. Additionally, Robson acknowledged there was a lot of work to be done with the housing plan to meet the 2027 housing goal: 1. Housing Location 2. Public v. Private 3. Cost 4. Funding Mechanism Robson reminded the public the MOU was a draft document and council welcomed the public comments tonight. Public comment was called. Kerry Donovan, CO. State Senator and former Vail council member, shared remarks and statements she had received from Vail residents who requested she come to tonight to speak on their behalf regarding Garden of Learning. Donovan shared the following statements Comments falling on deaf ears ; staff and council are defensive lectured in stead of listened to that are not happening ; threatening ; disconnect . Though she does not agree with the comments Donovan felt she should inform council of those concerns. Larry Stewart, Vail resident, applauded council for making the draft MOU available for public comment at this stage of negotiations. Stewart encouraged council to get a housing master plan that would outline the process of future development and accomplish the 2027 housing goals. Stewart was in favor of the swap but suggested taking the Middle Bench of Donovan Park off the table. Rob Ford, Vail resident and former council member, echoed concerns about the complexity of the MOU. He was appreciative of the Town Council's determination to make progress on the housing front and encouraged a housing master plan. Ford stated he and Foley worked together on a housing plan 20 years ago. Mike Browning, Vail resident, expressed concern the MOU was tied to the affordable housing goals that could delay a land trade with Vail Resorts. Browning stated wildlife should not be tied to affordable housing. Blondie Vucich, Vail resident, expressed concerns about protection of the bighorn sheep herd. Vucich stated there were many holes in the MOU and felt the Council could be losing the trust of the community. Leigh Carlson-Hernandez, Early Childhood Manager with Eagle County Department of Human Services, provided council an overview of the demand for early childhood education. She stated childcare facilities report there are many families on waiting lists. Pete Feistmann, Vail resident, thanked council for their service and taking public comment on the MOU. Feistmann agreed with other speakers about modifying the MOU regarding the timing and conditions of the proposed land swap. He questioned what would happen if Triumph doesn't build on the Middle Creek parcel especially during these economic times. Additionally, he suggested a termination clause in the agreements be furthered review. Tom Vucich, Vail resident, agreed with other speakers and asked what happens with the Booth Heights parcel if the town gains title to it. He suggested modifying the language to clarify what council s intent for what the property would be used for so that future councils face the same problems. Public comment was closed. Council thanked the public for their comments and emails regarding this matter. Additionally. Council wanted to reassure the CGL families that the council understood their concerns and no children would be displaced. 6. Action Items 6.1. Ordinance No. 8, Series 2020, Frist Reading, An Ordinance Making Adjustments to the Town of Vail General Fund. Presenter(s): Kathleen Halloran, Finance Director Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020. Halloran reviewed Ordinance No. 8, Series of 2020 with council explaining the purpose of the supplemental was to appropriate funds for relief program. Halloran stated staff proposed to allocate $1,000,000 of General Fund reserves for this program at this time. Additional economic recovery efforts also proposed in this budget supplemental included: $26K entertainment infrastructure in Ford Park lower bench area (stage and PA system rental) $50K placeholder for entertainment activation in Ford Park lower bench area $20K placeholder for music activation in the villages $25K placeholder for additional recovery efforts (such as branded masks, etc.) Halloran stated this would result in an ending fund balance of $28.7M, or 65% of normal annual revenues. There was no public comment. Mason inquired if there was support of four other council members to add $20,000 for the Vail Farmers Market to assist with public health response efforts. (4-3* Bruno, Coggin, Chapin opposed) Bruno felt the $20,000 was a CSE matter and not a council matter. Bruno stated the Farmer Market could figure it out and not be awarded for charging patrons to a free event. Coggin and Chapin agreed with council member Bruno. Halloran suggested keeping the $20,000 line item into the supplemental until second reading. Foley made a motion to approve Ordinance No. 8, Series of 2020 upon first reading with the addition of a $20,000 line item for the Farmer arket public health efforts; Stockmar seconded the motion passed (5-2*Coggin and Bruno opposed) There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:10 p.m. Respectfully Submitted, __________________________________ Dave Chapin, Mayor Attest: ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of August 4, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, August 4, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Pete Feistmann, Vail resident quoted a letter from Vail Resort CEO Rob Katz supporting face masks indoors and outdoors. Feistmann asked council to mandate face coverings indoors and outdoors. Amanda Blevins, Vail Jazz representative, reviewed the schedule for Vail Jazz. Blevins thanked Town Council and staff for supporting Jazz in the Park on Friday evenings in Ford Park. Paul Graf, Children s Garden of Learning board member, asked council to extend the lease through until Sept. 2022 until a permanent location is secured. Graf stated there was a petition signed by 335 people requesting the same. Do not put that Gem in the community in jeopardy. 2. Any action as a result of executive session There was none. 3. Appointments for Boards and Commissions 3.1. Design and Review Board (DRB) Appointment Presenter(s): Dave Chapin, Mayor Action Requested of Council: Motion to appoint one member to serve on DRB for a partial term ending March 31, 2022. Langmaid made a motion to appoint Joe St. John to a partial term ending March 31, 2022; Foley seconded the motion passed (7-0). 4. Consent Agenda 4.1. Resolution No. 30 Series of 2020, an EHU exchange on a home located at 1225 Westhaven Lane, Unit, authorizing the Town Manager to execute a deed restriction release and approving the request for an exchange of an employee housing unit, pursuant to Section 12-13-5. Langmaid made a motion to approve Resolution No. 30, Series of 2020; Stockmar seconded the motion passed (7-0). 4.2. Resolution No.31, Series of 2020, A Resolution Approving a Challenge Cost Share Agreement Between the Town of Vail and the USDA, Forest Service, White River National Forest. Langmaid made a motion to approve Resolution No. 31, Series of 2020; Foley seconded the motion passed (7-0). 4.3. Resolution No. 32, Series of 2020, a resolution adopting the Policy Statement for the Colorado Communities for Climate Action for 2020-2021 and setting forth details in regard thereto. Langmaid made a motion to approve Resolution No. 32, Series of 2020; Foley seconded the motion passed (7-0). 4.4. Resolution No. 33, Series of 2020, A Resolution of the Vail Town Council Authorizing the Town Manger to enter into an Intergovernmental Agreement with the Colorado Department of Revenue regarding Sales and Use Tax Software ("SUTS") Langmaid made a motion to approve Resolution No. 33, Series of 2020; Foley seconded the motion passed (7-0). 4.5. Resolution No. 34, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Langmaid made a motion to approve Resolution No. 34, Series of 2020; Stockmar seconded the motion passed (7-0). 4.6. An escrow agreement between the Town of Vail and ChargePoint. Background: The Town of Vail has received a grant in the amount of $200,091, for four Level III, DC fast charge electric vehicle charging stations from the State of Colorado, facilitated by ChargePoint, to be installed in the Lionshead Parking Structure. The donation agreement (Attachment A), has already been executed. The escrow agreement (Attachment B) allows the funds to be held and dispersed. Staff Recommendation: Direct the Town Manager to execute the escrow agreement between the Town of Vail and ChargePoint. Langmaid made a motion to authorize the Town Manager to execute the escrow agreement with ChargePoint; Foley seconded the motion passed (7-0). 5. Town Manager Report Robson had nothing to report. 6. Presentations / Discussion 6.1. Tow Presenter(s): Scott Robson, Town Manager Action Requested of Council: Informational only. Background alternative housing sites initiative, the development of deed restricted housing and a new future location for the child learning facility. Robson reported a modified MOU would be presented once there are mutually agreed upon modifications by the partners. Discussions were continuing with Children's Garden of Learning representatives on a future location. Based on public input received at the Council meeting on July 21st, staff would continue to work on a diverse number of components associated with forest health in East Vail on USFS land, deed restricted housing, and an MOU with the nonprofit uring a permanent location for their facility. Langmaid noted these topics are complex & involve numerous partners. She stated that if everyone sticks with it, the end result would be great. Mason agreed and stated an initiative of this magnitude takes time. There were no further comments from council. 7. Action Items 7.1. Resolution No. 35, Series of 2020, A Resolution of the Vail Town Council Establishing the Vail Commercial Rent Relief Program and Directing the Town Manager to Provide for the Proper Administration of the Vail Commercial Rent Relief Program Presenter(s): Mia Vlaar, Economic Development Director Action Requested of Council: Approve, approve with amendments or deny Resolution No. 35, Series of 2020 Town Council Meeting Minutes of August 4, 2020 Page 4 Background: The Vail business community has requested the Town develop a rent relief program for commercial business owners, a program that would be funded and facilitated by the Town. The Resolution approves the recommen with a commercial rent relief program for local storefront businesses. Vlaar presented Resolution No. 35, Series of 2020 to council stating the rent relief program was established to assist the smaller businesses in Vail who were struggling due to the current health crisis. The program currently had 1Million and would assist businesses up to $15,000. Council spoke in favor of the program. There was no public comment. Foley made a motion to approve Resolution No. 35, Series of 2020; Coggin seconded the motion passed (7-0). 7.2. An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for Collection and Remittance of Sales Tax. Presenter(s): Alex Jakubiec, Revenue Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9, Series 2020 upon first reading. Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair Colorado began the process of complying with destination based sales tax collections. To simplify and create a less burdensome remittance process for remote sellers, the State of Colorado created a tax simplification software allowing a single point of remittance. As part of participating in this software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add certain standard definitions to the town's sales tax code. Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020 upon first reading. Jakubiec reviewed Ordinance No. 9, Series of 2020 upon first reading. Jakubiec stated the adoption of the SUTS system would help the Town to reinforce sales tax collections from a larger portion of remote vendors with the addition of a new definition of Economic Nexus. Local businesses would continue to file their tax directly with the town and carry a business license. There was no public comment. Mason made a motion to approve Ordinance No. 9, series of 2020 upon first reading; Stockmar seconded the motion passed (7-0). 8. Public Hearings 8.1. Ordinance No. 8, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund. Town Council Meeting Minutes of August 4, 2020 Page 5 Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020. Smith reviewed Ordinance No. 8, Series of 2020 upon second reading stating the only change since the first reading was the $20,000 placeholder requested by council for the Farmer s Market. Mason asked for support to have the $20,000 for the COVID efforts of the Farmer s Market to be removed from the supplement since the Commission of Special Events would be reviewing the request tomorrow in their meeting. Bruno requested another supplemental to come in front of council quickly after the local restaurants report back with ideas for restaurant outdoor seating. Foley made a motion to approve Ordinance 8, Series of 2020 upon second reading with the removal of the $20,000 for the Farmers Market; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:46 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of August 18, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, August 18, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. July 7, 2020 Town Council Meeting Minutes Foley made a motion to approve the July 7, 2020 Town Council meeting minutes; Stockmar seconded the motion passed (7-0). 3.2. July 21, 2020 Town Council Meeting Minutes Coggin made a motion to approve the July 21, 2020 Town Council meeting minutes; Foley seconded the motion passed (7-0). 3.3. Resolution No. 36, Series of 2020, A Resolution Approving and Intergovernmental Agreement Between the Town of Vail and the Eagle County Clerk and Recorder Concerning a Coordinated Election on November 3, 2020. Coggin made a motion to authorize the Town Manager to enter into an intergovernmental agreement with Eagle County Clerk and Recorder concerning a coordinated election on November 3, 2020; Foley seconded the motion passed (7-0). 3.4. Vail Bus Barn Electric Bus Chargers Contract Award Background: The price of the chargers was procured through the Sourcewell. a cooperative purchasing community combining the buying power of 50,000 government, education, and nonprofit organizations. This purchase is eligible to be reimbursed by the grant the town received for the conversion of the town shop to electric charging. The project will be completed this fall. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Chargepoint to purchase four electric chargers and associated equipment for the Vail Bus Storage facility at Public Works in the amount not to exceed $ 226,596. Coggin made a motion to authorize the Town Manager to enter into an agreement with Chargepoint in amount not to exceed $226,596.00; Foley seconded the motion passed (7-0). 4. Town Manager Report Matt Gennett, Community Development Director, provided council a review of the work staff has been doing to create a data base regarding town wide housing inventory pursuant to council s request at an earlier meeting. This had begun with West Vail Master Plan conditions analysis. Scott Robson, Town Manager, noted the smoke and air quality from the Grizzly Creek fire occurring in the Glenwood Springs Canyon. Robson thanked Town of Vail Police Chief, Dwight Henninger and Mark Novak,Town of Vail Fire Chief, for their efforts in assisting with emergency command post for the fire. 5. Presentations / Discussion 5.1. Update about Town Council Ini Relocation Presenter(s): Scott Robson, Town Manager Background: An update will be presented about progress made with CGL discussions to relocate their facility. The town continues the dialogue with CGL to outline a memo of understanding showing support to CGL in facilitating the relocation of the facility, in both a in helping make improvements in child-care service offerings will also involve broader regional conversations with other agencies and Vail businesses. Robson provided council an overview of the progress concerning the relocation of Children s Garden of Learning s facility. Robson stated early childhood education was also of a critical nature and the town was committed to no gaps in service regarding Children's Garden of Learning relocation. A memorandum of understanding was being prepared on this topic to be reviewed on Sept.1. Council member Coggin would continue to represent the Town Council at the meetings with CGL. George Ruther, Housing Director, spoke to council about staff s efforts to find a temporary location for CGL for up to 5 years until a permanent location is created. Schematic designs are being created for the west muni building that houses Community Development. Ruther stated the project budget and sources of funding would be required for a temporary facility as well as a conditional use permit for the west muni building site. A plan for the temporary relocation of town services was also required. Staff was working with RA Nelson on cost estimates for a design-build scenario. Ruther stressed the timeline of 13 months to accomplish the tasks that would need to be completed in the desired timeline. Council thanked staff for all their efforts regarding this subject. 6. Action Items 6.1. Resolution No. 37 Series of 2020, A Resolution Approving a First Amendment to Development Agreement Between the Town of Vail and Crossroads East One, LLC Presenter(s): Matt Mire, Town Attorney Background: The Town and Crossroads East One, LLC, entered into a Development Agreement dated July 25, 2006. The Town and Crossroads wish to amend the Development Agreement to allow for a renovation to occur within the Solaris development as set forth the First Amendment to Development Agreement attached as Exhibit A to Resolution Number 37, Series 2020. Mire, reviewed Resolution No. 37, Series of 2020 with council. This was an amendment to the 2006 Development Agreement between the Town and Crossroads East One LLC. The amendment allows the owner to operate two movie screens instead of three and for the owner to provide another public amenity such as a nightclub. Sharon Cohn, Crossroads East One LLC representative, thanked council for considering this amendment. Mason made a motion to approve Resolution No. 37, Series of 2020; Coggin seconded the motion passed (7-0). 7. Public Hearings 7.1. Second Reading of Ordinance No. 9, Series of 2020, An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for Collection and Remittance of Sales Tax. Presenter(s): Alex Jakubiec, Revenue Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9, Series 2020 upon second reading. Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair, Colorado began the process of complying with destination-based sales tax collections. To simplify and create a less burdensome remittance process for remote sellers, the State of Colorado created a tax simplification software allowing a single point of remittance. As part of participating in this software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add certain standard definitions to the town's sales tax code. Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020 upon second reading. Jakubiec, Revenue Manager, reviewed Ordinance No. 9, Series of 2020 with council stating there have been no changes since the first reading. Foley made a motion to approve Ordinance No. 9, Series of 2020 upon second reading; Coggin seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:42 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of September 1, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, September 1, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Jen Mason Brian Stockmar Absent: Kevin Foley Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Regina O’Brien, Eagle County Clerk and Recorder, thanked council for the use of the Grand View during the November 3rd General Election. O’Brien explained the Grand View would be used as a voter service center from October 30 - November 3. Voters would be able to pick up a replacement ballot, drop their ballots off in a secure box, make changes to their registrations, plus any other voter assistance as needed. 2. Consent Agenda 2.1. Renovation of the Covered Bridge Pocket Par Contract Award Background: The 2020 RETT Fund Project list includes funding in the amount of $82K for the renovation of the Covered Bridge Pocket Park. Staff Landscape Architects have prepared a design for the park which includes establish walkways and shrub/groundcover plantings as well as improvements to the streambank and a bioswale demonstration feature connected to the storm sewer system in Bridge Street. The design of the renovation of the Covered Bridge Pocket Park was approved by the Design Review Board on August 5, 2020. Approximately $30K of the construction cost of the Covered Bridge Pocket Park Renovation is related to streambank protection, restoration and education. Staff is proposing to utilize $30K from the budgeted Streambank Restoration RETT account to supplement the budgeted $82K Covered Bridge Pocket Park Renovation funding. Town Council Meeting Minutes of September 1, 2020 Page 3 4.1. Children's Garden of Learning MOU Presenter(s): Scott Robson, Town Manager Action Requested of Council: This item will require formal motion for approval. Background: An update will be presented on the town council’s initiative related to the relocation of Children’s Garden of Learning education center. The MOU has been mutually drafted by the Town and CGL in an effort to set forth the expectations of the Parties regarding the relocation of the CGL to a temporary and later permanent location for a childhood education center (“CEC”). The effort will focus on providing a seamless transition for the school’s relocation which will occur September 2021. Their current site has been deemed a priority for future deed-restricted housing development. In addition, a progress report will be presented about the formation of an Early Childhood Task Force which is underway with invitations to a number of stakeholders and Eagle County. Robson provided an overview of the nonbinding Memorandum of Understanding (MOU) between the town and CGL. Robson highlighted key points in the MOU: An Early Childhood Education Advisory Task Force would be formed to assist in identifying a permanent CGL location and additionally identifying the overall childcare needs in the Valley that can be served by CGL while still honoring the CGL Philosophy. Desired outcomes included: An unobstructed access by the town to the Lot 3 Middle Creek parcel by Sept. 15, 2021. CGL would be maintained by the town as an integral part of community, including continued subsidy. CGL would prefer to not be in a temporary location for more than 5 years, but there were no guarantee depending on real estate market. Robson stated CGL wasn’t comfortable signing the MOU until the temporary location was finalized. Staff were working to determine how best to retrofit the Community Development building as the temporary preschool location. Currently staff doesn't yet have hard costs for renovation of building for temporary location. The temporary location would have to be able to accommodate the current enrollment of CGL. Sarah Baker, attorney representing CGL, confirmed the one outstanding issue was the identification of a temporary location for the facility. CGL's primary goal was to ensure there is a single, temporary location before moving to permanent location. Council supported the draft MOU with the understanding a temporary location would later be identified as the negotiations continued with CGL Bruno made a motion approve the Children’s Garden of Learning Memorandum of Understanding; Coggin seconded the motion passed (6-0). 4.2. Resolution No. 38, Series of 2020, A Resolution of the Vail Town Council Calling a Special Election for November 3, 2020 and Submitting a Ballot Issue to the Registered Electors of the Town at the Special Election Town Council Meeting Minutes of September 1, 2020 Page 5 operational closures, COVID testing, and both community and commercial relief program funding such as the Rent Relief Program Capital Projects Fund Increase budgeted expenditures by a $300,000 placeholder for the temporary relocation of the Children’s Garden of Learning. Housing Fund Increase of $874,434 to reflect the proceeds from the sale of Chamonix Parcel E to be used towards future housing initiatives. Real Estate Transfer Tax Fund Transfer savings of $30,000 from the Gore Creek streambank restoration project to the rehabilitation of the Covered Bridge pocket park. Council requested the second reading of Ordinance No. 10, Series of 2020 include $37,000 to contract a specialist to assist in updating the town’s housing fee in lieu rate and policy for inclusionary zoning and commercial linkage. Coggin made a motion to approve Ordinance No. 10, Series of 2020 and to include $37,000 for the fee in leu study into the second reading; Langmaid seconded the motion passed (6-0). There being no further business to come before the council, Coggin moved to adjourn the meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 7:15 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of September 1, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, September 15 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 5, Series of 2020, Library Card Sign-Up Month Presenter(s): Dave Chapin, Mayor Chapin read Proclamation No. 5, Series of 2020 into the record. Foley made a motion to approve Proclamation No. 5, Series of 2020; Stockmar seconded the motion passed (7-0). 4. Consent Agenda 4.1. August 4, 2020 Town Council Meeting Minutes Foley made a motion to approve the August 4, 2020 meeting minutes with spelling corrections; Stockmar seconded the motion passed (7-0). 4.2. August 18, 2020 Town Council Meeting Minutes Foley made a motion to approve the August 18, 2020 meeting minutes; Stockmar seconded the motion passed (7-0). 4.3. Resolution No. 40, Series of 2020, A Resolution Approving an Amended Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020 Through December 31, 2020. Background: See attached memo. Staff Recommendation: Approve, approved with amendments or deny Resolution No. 40, Series of 2020. Foley made a motion to approve Resolution No. 40, Series of 2020; Coggin seconded the motion passed (7-0). 4.4. Pierce/Austin Architects - Architectural Services Contract Award Background: The Vail Town Council instructed the town staff to negotiate a mutually acceptable contract with Pierce/Austin Architects to provide architectural services in the design, entitlement and construction of a new combined professional office building and early childhood education center, located at 111 South Frontage Road West. Staff Recommendation: Authorize the Town Manager to enter into a professional services agreement contract, in a form approved by the Town attorney, with Pierce/Austin Architects, for architectural services, in an amount not to exceed $335,000. Coggin made a motion to authorize the Town Manager to enter into an agreement with Pierce/Austin Architects in an amount not to exceed $335,000; Foley seconded the motion passed (7-0). 4.5. VLMD 2021 Operating Plan Background: See attached memo Staff Recommendation: Approve 2021 VLMD Operating Plan Foley made a motion to approve the 2021 VLMD Operating Plan; Coggin seconded the motion passed (7-0). 4.6. Resolution No. 41, Series of 2020, A Resolution of the Vail Town Council Extending the Declaration of a Local Disaster Emergency Town Council Meeting Minutes of September 1, 2020 Page 3 Coggin made a motion to approve Resolution No. 41, Series of 2020; Mason seconded the motion passed (7-0). 5. Town Manager Report Robson spoke to council concerning pedestrian and motor vehicle safety from citizens placing campaign signs in the roundabouts, frontage roads, parks & other public property. Council supported the messaging of all signs placed on public property will be picked up by the Public Works Dept. on a daily basis. People will go to the public works building to pick up their signs and place them on private property. 6. Action Items 6.1. Resolution No. 39, Series of 2020 A Resolution Extending the Approved Development Plan for the Booth Heights Development Presenter(s): Matt Gennett, Director of Community Development Action Requested of Council: Approve Resolution No. 39, Series of 2020 as written. Background: The approval of the Development Plan in the Housing (H) zone district, Conditional Use Permit (CUP), and final design for the Booth Heights Project (PEC19-0018, PEC19-0019, and DRB19-0652, extended through June 1, 2023 via this Resolution. If construction of the Booth Heights Project is not commenced by such time, the Development Plan approval shall lapse, unless otherwise extended. Staff Recommendation: Approve Resolution No. 39, Series of 2020 as written. Gennett reviewed Resolution No. 39, Series of 2020 with council. The resolution would extend the approval of the Development Plan in the Housing (H) zone district, Conditional Use Permit (CUP), and final design for the Booth Heights Project would be extended through June 1, 2023There was no public comment. Council had no questions. Bruno made a motion to approve Resolution 39, Series of 2020; Foley seconded the motion passed (7-0). 7. Public Hearings 7.1. Ordinance No. 10, Series 2020, Second Reading, An Ordinance Making Adjustments to the Town of Vail General Fund, Marketing Fund, Capital Projects Fund, Dispatch Services Fund, Housing Fund, and Real Estate Transfer Tax Fund Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 10, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 10, Series 2020. Smith reviewed Ordinance No. 10, Series of 2020 and the changes since the first reading with the council. Across all funds, this supplemental request adjusts the budget to reflect $2,582,553 of additional revenue and proposes an increase of $2,530,342 to expenditures. General Fund will be adjusted by $160,242. Earlier in the year, the town was awarded a CARES transit grant for $1.35M. Since then the town was notified that it will receive an additional $160,242 for bus operations. Since the first reading, town staff has been researching additional economic relief efforts for the upcoming fall and winter seasons. This included a gift card program, bulk face covering purchase, and winter operations enhancements. Details on each proposed program is included below along with cost estimates. Gift Card Program: total costs would be $110,000 which included $100,000 for 4,000 $25.00 gift cards, $7,500 third party administration fee, and $2,500 for card printing and promotional materials. Bulk Mask Program: A combination of filtered masks and buffs would be purchased at a cost of $20,000. Winter Operations Enhancements: Staff is requesting a total of $800,000 for winter operations enhancements, tent program implementation and town warming areas. The town would incur other operational costs associated with tent setup assistance, snow removal and maintenance. With current reduced staffing levels, a request for $45K for two seasonal maintenance workers is requested, however only $15K is included in the budget supplemental for the period Nov. 15 Dec. 31st. The remainder will be included in the 2021 budget for the spring season only. lieu rate and policy for inclusionary zoning and commercial linkage. Capital Projects Fund An additional $35,000 in expenditures to begin design and planning for a temporary would be $335,000. Dispatch Service Fund Adjusted by an increase of $27,725 for personnel ($27,450) and administrative fees ($274) for dispatch deployments to the Grizzly Creek and Pine Gulch fires. This will be directly offset by a state reimbursement. Council asked questions concerning the Housing Fund buydown. Smith replied the buydown would be used for future housing. There was no public comment. Town Council Meeting Minutes of September 1, 2020 Page 5 Langmaid made a motion to approve Ordinance No. 10, Series of 2020 upon second reading; Stockmar seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:35 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of October 6, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, October 6, 2020 6:00 P.M. 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Brian Stockmar Member absent: Jen Mason (arrived at 6:30 pm) Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Penny Wilson, Vail Rotary representative, provided council with an update on the success of the 2019 Vail Duck Race. Wilson acknowledged town staff for their assistance in navigating an event during a pandemic. Matt Scherr, Eagle County Commissioner, announced his candidacy to run for county commissioner. Scherr encouraged voters to check their voter registration at govotecolorado.org Kathy Chandler-Henry, Eagle County Commissioner, announcer her candidacy to run for county commissioner. Chandler-Henry encouraged county voters to vote on November 3, 2020. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1. Resolution No. 43, Series of 2020, A Resolution Supporting The Colorado River Water Conservation District Ballot Initiative to Protect Western Colorado Water Resources Through an Increased Mill Levy. Action Requested of Council: Approve or deny Resolution No. 43, Series of 2020 Town Council Meeting Minutes of October 6, 2020 Page 2 Background: As a decades-long drought is causing the flow of our West Slope water in the Colorado River and its tributaries to shrink, there is unprecedented demand for that water from cities on the East Slope and West Coast. As this is occurring the resources available to protect drinking water supplies, wildlife, fish and recreation are dwindling from a combination of the effects of Gallagher, Tabor and reduced revenue from the energy sector. The River District proposes an additional property tax mill levy of .248 mills to support protection of these resources. Staff Recommendation: Approve Resolution No. 43, Series of 2020. Langmaid made a motion to approve Resolution No. 43, Series of 2020; Foley seconded the motion passed (6-0*Mason absent). 3.2. Resolution No. 45, Series 2020, A Resolution of the Vail Town Council Approving Funding for Outdoor Tenting and Authorizing the Town Manager to provide for the proper Administration of the Funds. Action Requested of Council: Approve, amend or deny Resolution No. 45, Series of 2020. Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID- 19 pandemic and declared a state of emergency. Colorado Governor Jared Polis extended his support and encouraged local officials to continue their partnerships with the restaurants in supporting programs that expand outdoor winter operations to help address challenges of the public health crisis. Staff Recommendation: Approve Resolution No. 45, Series of 2020 Langmaid made a motion to approve Resolution No. 45, Series of 2020; Coggin seconded the motion passed (5-0* Mayor Chapin recused and Mason absent). 3.3. Funding Agreement with Vail Valley Foundation (for Magic of Lights Guest Experience 2020-2021 Season) Background: The Town encourages and supports community events, because such events promote the public health, safety and welfare. The Vail Valley Foundation would produce an event in the Town on or about December 1 January 15. Staff Recommendation: Authorize the Town Manager to enter into an agreement with Vail Valley Foundation in an amount not to exceed $250,000 for the event Magic of Lights. Foley made a motion to authorize the Town Manager to enter into an agreement with Vail Valley Foundation not to exceed $250,000 for the event Magic of Lights; Langmaid seconded the motion passed (4-2* Coggin and Bruno opposed and Mason absent). 3.4. Vail Bus Barn Electric Upgrade Backup Generator Contract Award Town Council Meeting Minutes of October 6, 2020 Page 3 Background: The generator is part of the electric improvements at the Town of Vail Bus Storage Facility at the Public Works Shop. The project is out to bid, certain components of the project are owner supplied, including the backup generator. The backup generator ensures continuous charging during power outages. Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney, with Cummins to purchase a 1000kw generator and associated equipment for the Vail Bus Barn at Public Works in the amount not to exceed $ 241,685. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Cummins to not exceed $241,685.00 for a generator and associated equipment; Foley seconded the motion passed (6-0*Mason absent). 4. Town Manager Report 4.1. Update on Temporary Location for Children's Garden of Learning Action Requested of Council: Informational only. Background: An update will be presented about the temporary location for Children's Garden of Learning as part of the Town Council's initiative to prioritize child learning centers in Vail. The town and CGL have been evaluating appropriate locations for relocating CGL to a temporary facility and will prioritize in coming months the search for the most appropriate permanent location in Vail. Robson provided council with a recap and update on locating a temporary location for the Children s Garden of Learning. There had been discussion of relocating the school to the municipal building, but that location became unreachable due to a number of issues including cost, which entailed extensive renovations as well as renting private office space for displaced town employees. Robson acknowledged staff's innovation by suggesting the RV and charter bus parking area at the Lionshead Parking structure. South-facing, adequate parking, outdoor space and access to town amenities like library. Robson stated that it was a cost-effective solution for a temporary location, but also provided high quality construction and location for the facility. Maggie Swonger, Director of CGL, expressed the school's support for the new site. Swonger stated that they looked forward to calling this site home for the next 5 years and thanked Town staff for their work in coming up with a great solution for all. 4.2. Update on In-Person Public Meetings Robson provided an update on in-person public meetings. Not much had changed from Public Health mandate. Council could go back to in-person meetings, but face coverings would be required for length of meetings. Coggin expressed frustration at not being able to meet in-person despite plastic shields and social distancing. He felt the discussions during the council meetings are not as productive and robust when done virtually. Mason expressed her willingness to wear a mask for the duration of the meetings. Bruno stated she'd prefer Zoom to wearing a mask. Stockmar expressed the need to continue to take this virus seriously. Chapin acknowledged the lack of public participation on zoom virtual meetings compared to meetings being held in the municipal chambers. Foley stated he would rather be safe then sorry. If council were to go back into the municipal building chambers, he would prefer all members be present in the chambers and not a hybrid meeting. Robson stated he would continue to work with county to explore options. Greg Hall, Public Works Director, provided council with an update on the implementation of HVAC system that would disperse healthier air in the town s public buildings and transportation. Additionally, Robson and George Ruther, Housing Director, provided an update on the Homestake and Altair housing units. The Homestake unit was ready for sale to a Town employee to purchase. Applications were now being accepted and participants in the housing lottery would have the opportunity to have up to 3 initial housing tickets. Altair would be for sale after the Homestake unit was sold. Coggin thanked Robson and Ruther for the update. 5. Action Items 5.1. Parking and Transportation Task Force Recommended Winter 2020-2021 Parking Program Presenter(s): Greg Hall Director of Public Works and Transportation Action Requested of Council: Approve or approve with modifications the Winter 2020-2021 Parking Program as recommended by the Parking and Transportation Task Force. Background: The purpose of this item is to provide Town Council the Parking and Transportation Task Force (PATTF) recommendation for Winter 2020-2021 Parking Program Request Town Council approve the Winter 2020-2021 Parking Program Staff Recommendation: Staff recommends the Town Council approve the Parking and Transportation Task Force recommendations for the Winter 2020-2021 Parking Program. Hall provided an overview for the 2020-2021 parking program. Vail Health anticipated that their parking structure would be ready Nov. 20th which would provide 558 spaces for their employees and patients. Hall thought the new Vail Resorts reservation process due to heath orders would relieve some of the parking struggles the town had seen in the past. The parking task force recommended that the rates stay the same as last year and to eliminate the Green Pass. Hall Town Council Meeting Minutes of October 6, 2020 Page 5 stated that half of the Green Pass purchasers were Vail Health employees and with their shift to the new parking structure the demand would lessen. The other half of purchasers were Lionshead employees who could purchase the Red Pass (Res Sandstone parking garage). Hall stated education on the different passes available to purchase was a must. Foley recommend allowing Vail employees to park on the Frontage Rd for free and ride the town s busses into the villages for work. Donovan Pavilion was another option for free parking for employees to use since events are currently limited due to current health orders. Foley made a motion to adopt the recommended winter 2020-20201 rates and eliminating the Green Pass this year; Coggin seconded the motion passed (7-0). 5.2. Resolution No. 42, Series 2020, a resolution supporting Town of Vail Ballot Issue 2G regarding Gallagher Stabilization. Presenter(s): Scott Robson, Town Manager Action Requested of Council: Approve, amend or deny Resolution No. 42, Serie of 2020 Background: The Vail Town Council has placed Ballot Issue 2G on the ballot in the November 3, 2020, Eagle County, Colorado General Mail Ballot Election, which would authorize, but not require, the Vail Town Council to adjust Vail revenues that may otherwise result from the Gallagher Amendment or other state imposed reductions in the ratio of assessed property tax valuations in order to avoid the continued erosion of funding of Town of Vail services. Staff Recommendation: Approve Resolution No. 42, Series of 2020 Robson provided a quick review of Resolution No. 42, Series of 2020 supporting Town of Vail Ballot Issue 2G regarding Gallagher Stabilization. Chapin stated that the ballot issue was not a tax increase and that he supported the resolution. Stockmar said that Gallagher was a forced reduction in operating capabilities. Stockmar encouraged Vail voters to vote for Ballot Issue 2G on November 3 rd. Langmaid made a motion to approve Resolution No. 42, Series of 2020; Foley seconded the motion passed (7-0). 5.3. Resolution No. 44, Series of 2020, A Resolution of the Vail Town Council Providing for an Extension of the Approved Development Plan for the Booth Heights Development Presenter(s): Scott Robson, Town Manager Action Requested of Council: Formal action with a motion is requested. Background: A Resolution further extending the term of the development plan approval for the Booth Heights Project to ensure there is adequate time for all parties to meet their respective Town Council Meeting Minutes of October 6, 2020 Page 6 goals related to implementation of an alternative housing site initiative which is a collaboration of the Town of Vail, Vail Resorts and Triumph Development. This progressive land-use planning and development effort is focused on creating positive impacts on a range of community priorities including the creation of additional deed-restricted housing, improvement of critical wildlife habitat and enhancement of childcare facilities in Vail. Robson provided an explanation for Resolution No. 44, Series of 2020 since council just recently approved a resolution extending the Booth Heights project. This resolution would extend the entitlements for an additional one year. Vail Resorts would have 4 years for a development plan approval. Foley made a motion to approve Resolution No. 44, Series of 2020; Coggin seconded the motion passed (7-0). 5.4. Ordinance No. 11, Series of 2020, First Reading - Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on First Reading. Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to match the code change. Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on First Reading Roy reviewed Ordinance No. 11, Series of 2020 with council explaining this would correct the GRFA calculation in the table of section 12-15-2 of the Vail Town Code. Council confirmed this was a housekeeping item. Coggin made a motion to approve Ordinance No. 11, Series of 2020; Stockmar seconded the motion passed (6-1* Foley opposed). 5.5. Ordinance No. 12, Series of 2020 - First Reading of an Ordinance Repealling and Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to Contractor Registration, and Enacting a new Section of 10-1-14 of the Vail Town Code, Relating to the Board of Appeals. Presenter(s): CJ Jarecki, Chief Building Official Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance No. 12, Series of 2020 on First Reading. Town Council Meeting Minutes of October 6, 2020 Page 7 Background: Construction activity throughout Eagle County is continuing its upward trend, even throughout the pandemic, and remains to be a critical economic driver within the region. Due to an overall shortage of local skilled labor, homeowners, developers, and designers are seeing assistance from contractors located outside of the region - even out of state. This ordinance will ensure that all contractors, local or otherwise, that request to perform work within the Town of Vail are duly qualified to complete such work. Jarecki reviewed Ordinance No. 12, Series of 2020 with council explaining this ordinance would ensure that all contractors that request to perform work within the town are qualified to complete such work. Coggin made a motion to approve Ordinance No. 12, Series of 2020 upon first reading; Langmaid seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Bruno seconded the motion which passed (7-0) and the meeting adjourned at 7:52 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of October 20, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, October 20, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 6, Series of 2020, National Friends of Libraries Week Presenter(s): Lori Barnes, Librarian Chapin read Proclamation No. 6, Series of 2020 into the record. Barnes provided council an overview of the wonderful things the Vail’s Friends of the Library do for our local library. Foley made a motion to approve Proclamation No. 6, Series of 2020; Stockmar seconded the motion passed (7-0). Town Council Meeting Minutes of October 20, 2020 Page 2 3.2. Proclamation No. 7, Series of 2020, Recognizing November 1, 2020 as Eagle County First Responders Day Presenter(s): Alan Himelfarb and Jackie Christiansen, Starting Hearts Chapin read Proclamation No. 7, Series of 2020 into the record. Himelfarb and Christiansen explained how important it is for communities to recognize the first responders especially during the health crisis. Mason made a motion to approve Proclamation No. 7, Series of 2020; Foley seconded the motion passed (7-0). 4. Consent Agenda 4.1. September 1, 2020 Town Council Meeting Minutes Coggin made a motion to approve September 1, 2020 Town Council Meeting Minutes; Mason seconded the motion passed (6-0* Foley recused) 4.2. September 15, 2020 Town Council Meeting Minutes Coggin made a motion to approve September 15, 2020 Town Council Meeting Minutes; Foley seconded the motion passed (7-0). 4.3. Resolution 46, Series 2020, An Intergovernmental Agreement between the Town of Vail and Eagle County for Animal Control Services Action Requested of Council: Approve, amend or deny Resolution No. 46, Series of 2020 Background: This is an annual Intergovernmental Agreement the Town of Vail and Eagle County enter into to provide animal control service with the Town limits. Staff Recommendation: Approve Resolution No. 46, Series of 2020 Foley stated the services should be provided throughout Vail for no additional charge. Coggin made a motion to approve Resolution No. 46, Series of 2020, Mason seconded the motion passed (6-1*Foley opposed). 4.4. Resolution No. 47, Series of 2020 A Resolution of the Vail Town Council Authorizing the Amendment of Certain Deed Restrictions with Mountain Valley Developmental Services Background: The purpose of this memorandum is to present the request made by Mountain Valley Development Services, Inc. and seek authorization from the Vail Town Council to rent their Employee Housing Units. If authorized, the Town staff will take the steps necessary to amend the three deed restrictions as directed and properly record the amended restrictions. The Town Council Meeting Minutes of October 20, 2020 Page 3 Vail Local Housing Authority reviewed this request and has forwarded a unanimous recommendation of approval to the Vail Town Council, as proposed. Mason made a motion to approve Resolution No. 47, Series of 2020, Langmaid seconded the motion passed (7-0). 4.5. Avolve Software Contract Award Background: The ProjectDox system is used by Community Development for various plan submittals and review. It is a critical application to this department, as well as to the contractors and homeowners that use it for their various construction projects. This upgrade will provide fixes for some current issues, as well as offer some enhancements that will make the product easier to use. Staff Recommendation: Authorize the Town Manager to enter into a contract in a form approved by the Town Attorney with Avolve Corporation in the amount of $75,650. Langmaid made a motion to authorize the Town Manager to enter into a contract with Avolve Corporation in an amount not to exceed $75,650; Foley seconded the motion passed (7-0). 4.6. Comment letter regarding the Homestake Reservoir initial geotechnical investigations project - considered under a Categorical Exclusion (CE) with the US Forest Service. Background: Homestake Partners (City of Aurora and Colorado Springs Utilities) is requesting an authorization to conduct a fatal-flaw geotechnical investigation within the Homestake Valley located along Homestake Creek about 6 miles southwest of Red Cliff, Colorado. While these investigations are preliminary, the ultimate Whitney reservoir and dam project would have significant impact on water resources of the Eagle and Colorado Rivers at a development of 20,000 acre feet per year. Staff Recommendation: Approve the letter and request that Mayor Dave Chapin sign on behalf of the Council. Langmaid made a motion to approve the letter to form and request Mayor Chapin to sign the same on behalf of the council; Mason seconded the motion passed (7-0). 4.7. Bus Barn Electric Bus Charging Stations Electrical Contract Award Background: Four electric buses are scheduled to be delivered to the town this year. In preparation for their delivery there needs to be charging stations installed in the Bus Barn. These charging stations require a new electric service taken from Holy Cross Electric Association's main distribution system including a new transformer, associated switch gear and back-up generator. The cost of this work is being paid for from a grant received for the Colorado Department of Transportation. Four bids were received for this work. Encore Electric is the low bidder. Town Council Meeting Minutes of October 20, 2020 Page 4 Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form approved by the Town Attorney with Encore Electric in an amount up to, and not to exceed $606,428. Langmaid made a motion to authorize the Town Manager to enter into an agreement with Encore Electric in an amount not to exceed $606, 428.00; Mason seconded the motion passed (7-0). 5. Town Manager Report 5.1. Update about Fencing along I-70 (Bighorn Sheep Protection) Robson provided an update on installation of temporary fencing in East Vail to protect the bighorn sheep beginning the first week of November. Robson noted the effectiveness of the fencing last winter after losing a few sheep to vehicle accidents. Additionally, he stated there was great progress with CDOT on permanent wildlife fencing within the next two years. Robson quickly reviewed other topics with council: The ski season started in 30 days. State ski area guidance were giving local public health officials discretion in working with ski areas on protocol Installation of SynExis, a bio defense air system that pumps dry hydrogen peroxide are through the air ducts are about completed. Robson noted the state-of-the-art systems have been installed in town busses, Dobson Ice Arena; Golf Course clubhouse, the library and other town facilities. The $25 gift card program sponsored by the town and administered by Vail Chamber & Business Association had launched. Branded face coverings would be available for free soon. Robson thanked staff for the great design they created. Matt Mire, Town Attorney, provided council with an overview of the Eagle County District Court Order ruling in favor of the Town of Vail regarding the Booth Heights Development Project 106b lawsuit brought against council. Mire noted the court found the council and staff followed the law and did not exceed their jurisdiction or abuse their discretion by considering and approving the application filed by Triumph Development. Mire did not think the court order would be appealed. 6. Action Items 6.1. Ordinance No. 13, Series of 2020, 1st Reading, Ordinance to replace Section 12-6I- 8 Parking and Loading, Vail Town Code, with a new section, Section 12-6I-8 Mobility, to address mobility needs of residents in the Housing (H) Zone District Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 13, Series of 2020, upon first reading. Town Council Meeting Minutes of October 20, 2020 Page 5 Background: The proposed text amendment provides an enhanced framework for the development, review and enforcement of mobility plans within the Housing (H) zone district. The enhanced framework provides for the needed flexibility in the district while recognizing the necessity of adequate review provisions and performance standards. Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission (PEC) forwarded a recommendation of approval (5-1 Gillette opposed) for a prescribed regulation amendment. Spence reviewed Ordinance No. 13, Series of 2020 with council. Earlier in the year council directed staff to investigate alternatives to the existing parking requirements in the Housing Zone District. A preliminary memo to council was heard during the afternoon session on February 18, 2020. Staff returned to council on July 21, 2020 with draft language for a new approach to mobility requirements in the Housing District. At this meeting council provided support for the revised approach to mobility and requested that the new language be formally reviewed by the PEC before returning to council for adoption. The review by the PEC resulted in two changes to the proposed text language: 1. Remove a reference to bike parking in the review criteria section; and 2. Include a reference to Section 12-10, Off street Parking and Loading, in the review criteria to provide context in evaluating appropriate minimum off-street parking. There was no public comment. Council questioned the language in the ordinance “If units exceed (X amount), a professionally produced parking study shall be required.” Council would like to see some flexibility concerning “X amount” and an appeal process. Spence confirmed the second reading of this ordinance would have language regarding flexibility and an appeal process. Foley made a motion to approve Ordinance No. 13, Series of 2020 upon first reading; Mason seconded the motion passed (7-0). 6.2. Ordinance No. 14, Series of 2020, 1st Reading, Ordinance to add Section 13-14, Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add an administrative procedure for the adjustment or elimination of lot lines between existing platted lots Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 14, Series of 2020, upon first reading. Background: Currently the Planning and Environmental Commission reviews applications for the adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. The Community Development Department and the Planning and Environmental Commission have expressed agreement that this public review has been unnecessary and did not add value, as a review for compliance with relevant standards had already occurred. Town Council Meeting Minutes of October 20, 2020 Page 6 Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Spence reviewed Ordinance No. 14, Series of 2020 with the council explaining this amendment would streamline the process and provide better customer service. Spence explained the PEC rarely reviewed applications for the adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. Ordinance No. 14 would allow staff to refer an application to the PEC if the project was in any way not in compliance with development or subdivision standards. PEC was in support of this amendment. Stockmar stated these type of an amendment to property lines were normally requested when a property owner owned both lots. Spence confirmed there had been no disputes in these types of amendments within the last 8 years. Foley made a motion to approve Ordinance No. 14, Series of 2020 upon first reading; Stockmar seconded the motion passed (7-0). 6.3. Ordinance No. 15, Series of 2020, 1st Reading, Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-9A-10 Amendment Procedures and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 15, Series of 2020, upon first reading. Background: The Special Development District process was enacted in 1988 with Ordinance No. 21, Series of 1988. It created the existing SDD language which is further being refined with this amendment. A Minor Amendment is an amendment to an SDD that falls within certain guidelines that is able to be approved at a staff level. The proposed changes would make the notification process for this the same as what is currently used in other areas of the code, such as notification for development in the CC1 or LMU-1 zone districts or administrative appeals. Staff Recommendation: On September 28, 2020 the Planning and Environmental Commission forwarded a recommendation of approval (6-0) to the Vail Town Council for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Roy reviewed Ordinance No. 15, Series of 2020 with council explaining the ordinance would change the notification requirements for a Minor Amendment to a Special Development District. The PEC held a public hearing on the proposed prescribed regulation amendment on September 28, 2020 and recommended approval with a vote of 6-0. There was no public comment. Foley questioned what was considered to be a minor amendment. Roy explained a 5 ft change would be considered a small amendment and done at staff level. Town Council Meeting Minutes of October 20, 2020 Page 7 Coggin confirmed the head of an HOA would still be notified of the minor amendment with the expectation that person would notify their residents. Mason expressed concern the notification would not be handled correctly by the HOA. Roy stated this was the normal process for other zoning districts and this ordinance would just make SDD’s have the same process. Bruno stated she had faith in staff and PEC’s recommendation and would be voting for the ordinance. Bruno made a motion to approve Ordinance No. 15, Series of 2020 upon first reading; Coggin seconded the motion failed (3-4* Langmaid, Stockmar, Foley and Mason opposed). 7. Public Hearings 7.1. Ordinance No. 11, Series of 2020, 2nd Reading - Ordinance Amending Title 12, Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in Regard Thereto Presenter(s): Greg Roy, Planner Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on second reading. Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to match the code change. Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on second reading Roy confirmed there were no changes to Ordinance No. 11 since the first reading. Langmaid asked why Foley voted against the ordinance during the first reading. Foley explained he did not agree with GRFA increase. Roy explained the amendment was actually made in 1999 and this ordinance corrected the table in the Town Code to reflect the same. There was no public comment Bruno made a motion to approve Ordinance No. 11, Series of 2020 upon second reading; Coggin seconded the motion passed (5-2*Foley and Langmaid opposed). 7.2. Ordinance No. 12, Series of 2020, 2nd Reading, Ordinance Repealing and 5 min. Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to Contractor Registration and Enacting a new Section of 10-1-14 of the Vail Town Code, Relating to the Board of Appeals. Presenter(s): CJ Jarecki, Chief Building Official Town Council Meeting Minutes of November 3, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, November 3, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Stephanie Bibbens, Deputy Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Consent Agenda 3.1 ERWSD Temporary Access and Staging License Agreement Action Requested of Council: Approve the use of Town Land by ERWSD for the purposes of temporary construction access and staging. Background: ERWSD is replacing a 50+ year old Sanitary Sewer Main Bridge crossing over the Eagle River in Dowd Junction adjacent to the Gore Valley Trail Pedestrian Bridge. in order to complete the project ERWSD needs to access the site via the Gore Valley Trail and the existing gravel road that leads to the river. Also, there is an existing large gravel area that is on Town property that could be used for construction staging. Town Council Meeting Minutes of November 3, 2020 Page 2 Staff Recommendation: Staff recommends approving the request and directing Town staff to work with the Town attorney to draft a temporary license agreement that can be executed by the Town Manager and ERWSD. Foley made a motion to approve ERWSD Temporary Access and Staging License Agreement; Stockmar seconded motion approved (7-0). 3.2. Staub Park Easement Request Action Requested of Council: Approve or deny a utility easement within Staub Park for telephone services. Background: The owners at 303 Gore Creek Drive (ROW Homes, Unit 12) along Gore Creek Drive near Staub Park is seeking to obtain a utility easement to run telephone services through Staub park to the rear of four residences. Staff Recommendation: Approve or deny a utility easement within Staub park for telephone services. Bruno made a motion to deny Staub Park Easement Request; Coggin seconded the motion passed (7-0). 4. Town Manager Report Robson started his report by reminding Vail residents there was still time to cast their votes for the 2021 General Election. Additionally, Robson provided an update on operational aspects related to the pandemic: New state guidance on transit operations was recommended 50% seating capacity. The town would consult with Eagle County Public Health for further guidance throughout the health crisis. Many other safety standards are in place for transit passengers (mandatory face covering for employees and passengers, face coverings at bus stops, plexi-glass patricians for drivers, signage to promote compliance, rider capacity will fluctuated depending on guidance from county, and Synexis defense system in all the buses). Robson quickly reviewed other topics with council: The volunteer community host program had been suspended due to the high risk for COVID. A paid ambassador program would be implemented as an alternative to address the town's public health measures; Economic Development Department had continued to do great work in planning economic recovery efforts for the winter including a variety of small events; The town would be involved in operational planning with Vail Resorts to prepare for a Nov. 20 opening on Vail Mountain; and There were no new recommendations regarding the existing noise ordinance. Langmaid requested to focus on addressing I-70 noise than noise levels in the Villages. Town Council Meeting Minutes of November 3, 2020 Page 5 Foley made a motion to approve Ordinance 13, Series 2020; Stockmar seconded the motion passed (7-0). 6.2. Ordinance No. 14, Series of 2020, 2nd Reading, Ordinance to add Section 13-14, Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add an administrative procedure for the adjustment or elimination of lot lines between existing platted lots Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 14, Series of 2020, upon second reading. Background: Currently the Planning and Environmental Commission reviews applications for the adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. The Community Development Department and the Planning and Environmental Commission have expressed agreement that this public review has been unnecessary and did not add value, as a review for compliance with relevant standards had already occurred. Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. There was no public input. Coggin made a motion to approve Ordinance 14, series 2020; Foley seconded the motion approved (7-0) 7. Matters from the Mayor Mayor Chapin reminded everyone the Vail Mountain opened in 16 days! He also thanked first responders for the work they do. He noted the selfless work of the fire department in assisting with the large wildfires in Colorado. He is looking forward to the presentation from Chief Novak of lessons learned from these fires. Bruno suggested a temporary sidewalk to accommodate requests from residents on Chamonix while awaiting a permanent solution as part of the Highline project. She thanked VRD organizers of Trick or Treat Trot and participating businesses for delivering a safe and festive event. She also thanked the election judges and the town staff for their efforts. Langmaid thanked the town staff for their hard work and flexibility in dealing with the pandemic and preparing for the opening of ski season. Foley offered his thanks for recent maintenance work on the Gore Valley Trail through Dowd Junction. He also offered praise to VRD for Trick or Treat Trot and thanked Public Works for refurbishing trash and recycle bins. Town Council Meeting Minutes of November 3, 2020 Page 6 Coggin asked everyone to be responsible for cleaning up after their pets and to be responsible to pack it out on the trails. He also expressed concern of garbage he saw left on trails throughout the summer and reminded everyone to be respectful of the land. Stockmar noted he and Langmaid had been asked to testify on behalf of the Colorado Clean Trucking Strategy effort organized by CDOT. He is also interested in seeing how Vail can take part in better coordination of regional trails and bus routes. Mason thanked her fellow Town Council members for taking care of the town's business in a respectful and kind way. She also suggested scheduling more neighborhood trail clean up days and thanked everyone for taking part in today's election. There being no further business to come before the council, Foley moved to adjourn the meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 7:03 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Stephanie Bibbens, Deputy Town Clerk Town Council Meeting Minutes of November 17, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, November 17, 2020 6:00 P.M. -19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation Joyce Cohen requested council consider an ordinance banning pet stores and other types of puppy mill businesses. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 8, Series of 2020, Colorado Gives Day Presenter(s): Dave Chapin, Mayor Mayor Chapin read Proclamation No. 8, Series of 2020 into the record. Brooke Skjonsby, Colorado Gives representative, thanked council and reminded everyone how important it was to donate to the non-profits especially this year with the health crisis. 4. Consent Agenda 4.1. October 6, 2020 Town Council Meeting Minutes Town Council Meeting Minutes of November 17, 2020 Page 2 Foley made a motion to approve the October 6, 2020 meeting minutes; Langmaid seconded the motion passed (7-0). 4.2. October 20, 2020 Town Council Meeting Minutes Foley made a motion to approve the October 20, 2020 meeting minutes; Langmaid seconded the motion passed (7-0). 5. Town Manager Report There was no report. 6. Action Items 6.1. Resolution No. 48, Series of 2020, A Resolution of the Vail Town Council Authorizing the Exercise of the Town's Eminent Domain Authority to Acquire Open Space Adjacent to Gore Creek Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Resolution No. 48, Series of 2020 Background: In 2017, 18 years after the Town acquired Tract C, 2 years after the Town adopted the Stream Tract Protection Ordinance, 1 year after the Town approved the Gore Creek Action Plan, and without the Town's consent, the property owners in the Eleventh Filing amended the Protective Covenants to expand the allowed uses in Tract C to allow for private encroachments and the maintenance of non-native vegetation. In order to preserve Tract C as natural open space that is devoid of any privately- owned improvements or non-native vegetation, as originally intended, the Town now seeks to remove the Protective Covenants from Tract C and acquire unencumbered title to Tract C. C.R.S. § 38-1-105 (5) authorizes the Town to condemn all property interests in Tract C held by other persons Staff Recommendation: Approve Resolution No. 48, Series of 2020 Mire presented Resolution No. 48, Series of 2020 to the council stating the condemnation would Council asked the time frame of the entire process. Joe Rivera, Murray Dahl Berry Renaud LLC, stated the process takes approximately 9 months, but due to the health crisis it could possibly take longer. Foley made a motion to approve Resolution No. 48, Series of 2020; Stockmar seconded the motion passed (7-0). 6.2. Ordinance No. 17, Series 2020, First Reading, Ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2021 through December 31, 2021. Town Council Meeting Minutes of November 17, 2020 Page 3 Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 17, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 17, Series 2020. Halloran spoke with council regarding Ordinance No. 17, Series of 2020 stating she would be reviewing the changes made to the 2021 Budget review of the draft budget at their November 3rd meeting. Total revenues for all funds $71.3M; which was 19% down from 2019 and 7% down from 2020. The changes to revenue were: Year-end forecast of $22.5M in sales tax; down 24% from 2019; 2021 Sales tax proposed flat with 2020 ($200K increase from prior draft) Halloran stated this change was due to the revenue over the summer being better than previously forecasted. Property tax slight increase of 1.3%, or $75K Lift tax Increased to $3.5M to updated to align with sales tax and parking revenue assumptions (Flat with 2020; 34% down from 2019) Expenditures for all funds: $99.5M; which was down from 4.2% from the original 2020 budget. $30,000 increase for an unexpected update to the 911 Intergraph software $400,000 was removed from RETT for Ford Park parking lot reconfiguration Halloran stated the $400,000 was removed due to council feedback and the organization looking at a potential new parking system. General Fund: Revenue of $41.1M was 5.8% down from 2019 Operating expenditures were budgeted down 10% in every department saving $455K Spending on special events / council contributions is down 42% Halloran stated 2020 forecast was to use $1.3M of reserves as opposed to $7.1M that was budgeted at the beginning of the pandemic. This change was due to: summer revenue being better than expected; additional expenses saved beyond budget cuts and relief funding. The 2021 Budget was proposing to use $1.1M of reserves under crisis recession. Council thanked staff for making the necessary budget cuts and a shout out to the Vail businesses that did well this summer during the health crisis. Smith presented the Personnel Expenditures of $34.1M. New for the 2021 budget was a 1.75 fulltime equivalent FTE: Housing planner Environmental admin Economic Development admin Halloran spoke to council concerning Council Contributions: Town Council Meeting Minutes of November 17, 2020 Page 4 Magic of Lights: Halloran stated Vail Valley Foundation and Betty Ford Alpine Gardens (BFAG) had an agreement for a donation to be made at the end of the event to BFAG for use of their premise for the event. Council questioned if the donation would be the appropriate amount for the use and any damage to their premise. Mountain Travel Symposium: Halloran stated due to the health crisis the event was being rolled to 2022 and the 2021 budget would reflect a contribution of $5000 on the second reading of this ordinance. Halloran stated the $5000 was for parties in December 2021; and the 2022 budget would reflect this request at about the same contribution amount of $163,000 for the larger event. Council thanked staff for the additional information Gerald R. Ford Amphitheater summer events: Halloran stated though the request was for $75K staff was recommending $52.5K. This reduced amount may affect the talent level they bring to Vail. Council was comfortable with staff recommendation. Smith addressed Capital Expenditures of $49.6M $400K removed from RETT for Ford Park parking lot reconfiguration. Council discussed Actively Green funding, certification process for businesses and accountability. Council questioned the contribution amount for the Front Range Program and if Vail should be contributing more towards the program. Halloran suggested council talk with the Forest Service at the December 1 Town Council meeting. Council requested more information on the need for turn lase at Buffehr Creek Rd. Greg Hall, Public Works Director, stated the need for the turn lane was based on the service level at peak levels and safety. Halloran spoke about the reserve stating the pandemic would cost the town $24M in revenue over a 5-year period. Council expressed concern the 2021 budget could see a budget cut mid-winter due to the affect on restaurants and businesses. Halloran stated staff prepared two additional budget plans: one for if it gets worse and one if it gets better There was no public comment Coggin made a motion to approve Ordinance No. 17, Series of 2020; Foley seconded the motion passed (7-0). 6.3. Ordinance No. 18 Series of 2020 First Reading of Mill Levy Certification Town Council Meeting Minutes of November 17, 2020 Page 5 Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 18, Series 2020. Background: The town is required by Colorado state law to certify the mill levy by December 15th of each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 18, Series 2020. Smith provided a brief review of Ordinance No. 18, Series of 2020 stating t levy as shown in the ordinance was 4.69 mills and the abatement levy was 0.011 mills. Smith noted abatement resulted when a taxpayer protests an assessed valuation after the normal protest period and was refunded a portion of the tax already due or paid. The abatement mill levy allowed the town to recoup the refunded amount. Smith stated the abatement levy of 0.011 mils equates to an additional $0.79 per year for a $1 million home. There was no public comment. Coggin made a motion to approve Ordinance No. 18, Series of 2020; Mason seconded the motion passed (7-0). 6.4. Ordinance No. 19 Series of 2020, An Emergency Ordinance Requiring Face Coverings in the Town of Vail Presenter(s): Scott Robson, Town Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 19, Series of 2020 Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID- 19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section13.5 of the Town's Home Rule Charter, which declaration was thereafter continued by the Town Council. On November 3, 2020, Eagle County issued a Standing Public Health Order adopting -19 Dial Dashboard, requiring all individuals over the age of 2 years to wear face coverings when entering and inside any place of business, event, or public indoor environment. On November 4, 2020, the Town Manager enacted an emergency order requiring face coverings in the Town Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 19, Series of 2020 Robson reviewed the emergency Ordinance No. 19, Series of 2020 with council stating this ordinance was created from the emergency order he enacted as the Town Manager on Town Council Meeting Minutes of November 17, 2020 Page 6 November 4th requiring face coverings in the core of the town villages. Vail police would not ticket violators but would educate citizens instead. Council discussed signage for the mask mandate and education. Robson shared the town had placed an order masks that have a cool design created by staff to provide businesses for their employees and customers as needed. There was no public comment. Stockmar made a motion to approve emergency Ordinance No. 19, Series of 2020; Mason seconded the motion passed (6-1*Bruno opposed) 6.5. Ordinance No. 20, Series of 2020, First Reading, An Ordinance Amending 10 min. Chapter 4 of Title 5 of the Vail Town Code to Increase the Age to Purchase, Possess, Consume or Use a Tobacco or Nicotine Product Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 20, Series of 2020 upon first reading. Background: In 2020, the Colorado General Assembly enacted House Bill 20-1001, which increases the age to purchase, possess, consume, or use tobacco or nicotine products from 18 years to 21 years. The Town is required to similarly increase the age to purchase, possess, consume, or use tobacco or nicotine products in Town. Staff Recommendation: Approve Ordinance No. 20, Series of 2020 upon first reading. Mire reviewed Ordinance No. 20, Series of 2020 explaining this ordinance would update the Town Code to comply with legislation that was passed by the General Assembly. There was no public comment. Coggin made a motion to approve Ordinance No. 20, Series of 2020; Mason seconded the motion passed (7-0). 7. Public Hearings 7.1. Ordinance No. 16, Series of 2020, an Ordinance to amend Section 12-16- 7: Use Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for funiculars and other similar conveyances. Presenter(s): Jonathan Spence, Planning Manager Action Requested of Council: The Vail Town Council shall approve, approve with modifications, or deny Ordinance No. 16, Series of 2020, upon second reading. Town Council Meeting Minutes of November 17, 2020 Page 7 Background: The proposed amendment will revise the criterion to allow for the use of a funicular to gain pedestrian access to accessory structures and recreation facilities/structures. Currently the use criterion restricts the use of funiculars to the access of residential dwellings only. Staff Recommendation: On October 12, 2020 the Planning and Environmental Commission (PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code. Spence reviewed Ordinance No. 16, Series of 2020 with council stating there were no changes since the first reading. There was no public comment. Council confirmed applicants would still need to go through the Planning and Environmental Commission. Coggin made a motion to approve Ordinance No. 16, Series of 2020; Mason seconded the motion passed (5-2*Foley and Langmaid oppose) 8. Matters from Mayor, Council and Committee Reports (moved from the afternoon meeting to evening due to time constraints) Coggin thanked AIPP for their hard work in relocating the Siebert Eaton Memorial and Vail Resorts helping with the location of the statue in Mountain Plaza. Additionally, he would like staff to provide an update on the sheep mitigation in East Vail, ski locker zoning and West Middle Creek parcel rezoning for housing at a future meeting. Bruno would like to see restaurants be allowed to have food trucks or carts in the villages to assist establishments with the 25% capacity restrictions due to the health crisis. She too requested West Middle Creek parcel rezoning on future topic updates. Foley thanked voters for passing Ballot Issue 2G at the November 3rd General Elections. He noted the Stronger Together sign in Lionshead was vandalized and needed to be removed or fixed. Additionally, Foley asked for safety purposes, if public works would mark the turning lane into the Safeway parking lot because drivers were miss using the lane for passing. Langmaid did not have anything to report. Mason thanked town staff frontline employees for all their work on keeping the town beautiful. Mason noted the public comment from Joyce Cohen and asked for council support to direct staff into researching into an ordinance banning pet stores and other types of puppy mill businesses. All council members supported that request. Stockmar wished everyone a Happy Thanksgiving and staying safe and healthy over the holidays. Chapin spoke to the sound levels and the vitality in the villages. He reminded people to treat people with respect and kindness especially during these stressful times. Town Council Meeting Minutes of November 17, 2020 Page 8 There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:33 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk Town Council Meeting Minutes of December 1, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, December 1, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was no action as a result of executive session. 3. Proclamations 3.1. Proclamation No. 9, Series of 2020, Recognizing Vail Interfaith Chapel as a Historic and Cultural Center in the Town of Vail Presenter(s): Katie Campbell, Vail Religious Foundation Mayor Chapin read Proclamation No. 9, Series of 2020 into the record. Tim Wilbanks, Pastor of the Covenant Presbyterian Church and President of the Vail Religious Foundation, thanked council and the Town of Vail for the partnership in serving the community. Bruno made a motion to approve Proclamation No. 9, Series of 2020; Coggin seconded the motion passed (7-0). Town Council Meeting Minutes of December 1, 2020 Page 2 3.2. Proclamation No. 10, Series of 2019, A Proclamation Declaring December 11, 2020 as "WhoVail Day" Presenter(s): Meredith Macfarlane, General Manager Four Seasons Resort and Residences Vail; Jonathan Reap, Director of Public Relations and Communications Four Seasons Resort and Residences Vail; and the Grinch Mayor Chapin read Proclamation No. 9, Series of 2020 into the record. Scott Gubrud, Four Seasons Resort and Residence of Vail Director of Marketing, read a passage from Dr. Seuss’s How the Grinch Stole Christmas Meredith Macfarlane, General Manager Four Seasons Resort and Residence of Vail, thanked council for declaring December 11th as WhoVail Day. Macfarlane shared that it would be the Four Seasons 10th anniversary of operating in Vail. The Grinch also made an appearance. Bruno made a motion to approve Proclamation No. 10, Series of 2020; Coggin seconded the motion passed (7-0). 4. Appointments for Boards and Commissions 4.1. Appoint four members to Commission on Special Events Presenter(s): Dave Chapin, Mayor Langmaid made a motion to appoint Alison Wadey, Marco Valenti, Nicholas Conover and Douglas Smith to serve a two-year term on the Commission on Special Events; Foley seconded the motion passed (7-0). 5. Consent Agenda 5.1. Resolution No. 49, Series of 2020, 2021 Intergovernmental Agreement for Housing Related Service with Eagle County Action Requested of Council: Approve, approve with amendments or deny Resolution No. 49, Series of 2020 Background: The Eagle County Housing and Development Authority (the "ECHDA' ') and the Town entered into an agreement dated the 31st day of May 2016, for certain Services. The Original Agreement contemplated that the ECHDA would perform certain Services for the Town with compensation in an amount equal to $11,700 plus 2% of the deed restricted sales that the ECHDA completes. ECHDA and Town desire to modify the scope of Services and compensation for 2021 Langmaid made a motion to approve Resolution No. 4, Series of 2020; Foley seconded the motion passed (7-0). Town Council Meeting Minutes of December 1, 2020 Page 3 5.2. Resolution No. 50, Series of 2020, A Resolution Approving an Operating Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2021 Through December 31, 2021. Action Requested of Council: Approve, approve with amendments or deny Resolution No. 50, Series of 2020. Background: See attached memo. Staff Recommendation: Approve, approve with amendments or deny Resolution No. 50, Series of 2020. Coggin made a motion to approve Resolution No. 50, Series of 2020; Foley seconded the motion passed (7-0). 5.3. Funding Contract with Mountain Commercial Advisors (Management Company for Concert Hall Plaza) for Tenting Program Background: Approval of a funding agreement in the amount of $75,000 to support the construction of winter enclosures on the 4 restaurants of Concert Hall Plaza to provide additional capacity due to COVID-19 restrictions. The four restaurants located in Concert Hall Plaza are Moe's Original BBQ, Steak Shan GO, The Little Diner and Alpen Dogs. Staff Recommendation: Authorize the Town Manager to enter into an agreement on a form approved by the Town Attorney with Hughes Land Holding Trust in the amount of $75,000. Coggin made a motion to authorize the Town Manager to enter into an agreement with Hughes Land Holding Trust in an amount not to exceed $75,000; Bruno seconded the motion passed (7- 0). 6. Town Manager Report Robson congratulated the community for its leadership in climate action efforts upon being given an A-list rating, one of only 88 cities in the world to receive the designation from an industry group. Robson reviewed the current health crisis starting with the executive order he signed on November 23, 2020 limiting private gatherings to a single household stating the message was we wanted to avoid being placed in Red category by the state. The town had been very busy since the mountain had opened and compliance with Vail's mask mandate was very high. Police would respond to complaints. Transit operations continued to be a challenge due to varying guidance communicated by the state. Capacity had been reduced by 50% on the buses. Extra buses are in use on busy routes. Masks are mandated on the bus and at bus stops. Robson stated there was significant support for a 5 Star Program to be implemented in Eagle County. The 5 Star Program was initiated in Mesa County and it allowed for higher occupancy for restaurants and other businesses based on safety protocols. Robson noted Bruno had been coordinating the town's efforts and had involved leadership from Avon, Eagle and Gypsum. Robson shared there had been some discussion about the possibility of bringing in food trucks to help provide additional services for guests. Town Council Meeting Minutes of December 1, 2020 Page 4 Mason clarified the town would seek Vail-based restaurants as it explored the possibility of food trucks. 7. Action Items 7.1. Ordinance No. 21, Series of 2020 Budget Supplemental No. 5, an ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, and Dispatch Services Fund of the 2020 Budget for the Town of Vail. Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve, or approve with amendments Ordinance No. 21, Series 2020. Background: Please see attached memorandum. Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2020. Smith reviewed Ordinance No. 21 Series of 2020 with council stating across all funds the supplemental request adjusted the budget to reflect $9,623,170 of additional revenue and proposed an increase of $2,434,424 to expenditures. General Fund Budgeted revenue would be adjusted by an increase of $5.7M. $3.8M of the $5.7M increase would be allocated to the General Fund $1.8M of the increase would be allocated to the Capital Projects Fund. Capital Project Fund would be adjusted by a total of $2,254,000. $1,824,000 of additional sales tax collections $120,000 of additional use tax collections $250,000 increase from the Vail Reinvestment Authority to reimburse the Capital Projects Funds for parking structure capital maintenance at the Lionshead Parking structure. Housing Fund would be increased by $76,053 to reflect Employee Housing Fee in Lieu collections during 2020. Real Estate Transfer Tax Fund would be increased by a total of $2,352,064. $2,350,000 was year to date RETT collections $2,064 to recognize donations from First Bank used for Sole Power prizes Dispatch Service Fund would be increased by $14,182 to be offset by corresponding expenditures. A state reimbursement of $9,334 for dispatch deployments to the Pine Gulch and East Troublesome fires. $4,848 from the General Fund to cover the Dispatch’s portion of the 2020 vacation buyback program There was no public comment. Council had no questions or comments. Town Council Meeting Minutes of December 1, 2020 Page 5 Coggin made a motion to approve Ordinance No. 21, Series of 2020; Stockmar seconded the motion passed (7-0). 7.2. Ordinance No. 22, Series of 2020, First Reading, An Ordinance Repealing and Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding Procedures for Disposing on Unclaimed Property in the Town Presenter(s): Craig Bettis, Vail Police Commander Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 22, Series of 2020 upon first reading Background: Ordinance No. 22, Series of 2020 would update the Vail Town Code to reflect the recent updates to Unclaimed Property Act, C.R.S. §§ 38-13-101, et seq. (the “Act”). Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 22, Series of 2020 upon first reading Mire asked council to not take any action on Ordinance No. 22, Series of 2020 at this time. 7.3. Ordinance 23, Series of 2020, An Emergency Ordinance Regarding Private Gatherings and Indoor Dining at Restaurants and Bars in the Town of Vail Presenter(s): Scott Robson, Town Manager Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 23, Series of 2020 Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID- 19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the Town's Home Rule Charter, which declaration was thereafter continued by the Town Council. on November 17, 2020, the Colorado Department of Public Health and Environment ("CDPHE") mandated that all counties in Colorado follow the restrictions outlined in First Amended Public Health Order 20-36, which includes the application of the COVID-19 Dial. Eagle County is currently at Level Orange on the COVID-19 Dial, but without additional action, could move to Level Red. On November 24, 2020, the Town Manager enacted an emergency order regarding private gatherings and indoor dining at restaurants and bars in the town. Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 23, Series of 2020 Robson reviewed Ordinance No. 23, Series of 2020 stating the ordinance would extend the executive order Robson signed prior to Thanksgiving in hopes to detour large gatherings. Robson noted the Vail Police dept. did not receive any complaints during the executive order. The executive order would expire on December 8 and this ordinance would extend the executive order for a longer period of time if council desired to do so. Town Council Meeting Minutes of December 1, 2020 Page 6 Council reviewed possible sunset dates for the proposed ordinance reminding each other of the purpose for limiting gathering sizes to one household was to raise awareness and to help bring the number of local infections down. There was no public comment. Coggin made a motion to approve Ordinance No. 23, Series of 2020 with the amendment of a sunset date of December 15, 2020; Stockmar seconded the motion passed (7-0). 8. Public Hearings 8.1. Second Reading of Ordinance No. 17, Series 2020, an ordinance adopting a budget and financial plan and making appropriations to pay the costs, expenses and liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2021 through December 31, 2021. Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 17, Series 2020. Background: Please see attached memo. Staff Recommendation: Approve or approve with amendments Ordinance No. 17, Series 2020. Halloran reviewed Ordinance No. 17, Series of 2020 with the council l stating the Total Revenues for all Funds was $70.6M; which was down 19% from 2019 and down 6% from 2020 forecast. Total expenditures for all Funds was $99.5M, but this total included the Public Works Shops project. The total expenditures across all Funds without that project was $82.3M; which was down 4.2% from 2020 original budget. Changes since the first reading on November 17 th were as follows: General Fund: Reduced Mountain Travel Symposium from $163K to $5K due to event moving to 2022 Carryover unused relief funds to 2021 ($500K Commercial and $130K Community) Capital Projects Fund: Remove Donovan Pavilion improvements; shifting those dollars forward to 2020 so work could begin Dispatch Service Fund: E911 Board funded phone system upgrade Halloran provide a high-level review of the Fund statements. General Fund Balance $33.8M Capital Projects Fund Balance: $16.6M RETT Fund Balance: $8.9M Marketing Fund Balance: $358K Heavy Equip. Fund Balance: $1.8M Dispatch Fund Balance: $1.3M Health Insurance Fund Balance: $3.7M Timber Ridge Fund Balance: $700K There was no public comment. Town Council Meeting Minutes of December 1, 2020 Page 7 Council had some questions concerning the Buffehr Creek turn lane listed under the capital projects and agreed to remove that project out of the budget at this time. Coggin made a motion to approve Ordinance No. 17, Series of 2020 with the amendment of removing the $100,000 for the Buffehr Creek turn lane capital project from the 2021 budget; Foley seconded the motion passed (7-0). 8.2. Second reading of Ordinance No. 18 Series of 2020, An Ordinance Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 2020 Tax Year and Payable in the 2021 Fiscal Year. Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve or approve with amendments Ordinance No. 18, Series 2020. Background: The town is required by Colorado state law to certify the mill levy by December 15th of each year. Staff Recommendation: Approve or approve with amendments Ordinance No. 18, Series 2020. Smith reviewed Ordinance No. 18, series of 2020 with council stating the ordinance had been updated to reflect revised assessed valuations from the county. The valuations decreased by 0.48% from earlier estimates, or approximately $27,143 impact to the previous valuation. The property tax authorized by the ordinance would generate $5,688,151 in revenue in 2021, representing approximately 8% of the town’s total revenue. There was no public comment. Council had no comments or questions. Coggin made a motion to approve Ordinance No. 18, Series of 2020; Foley seconded the motion passed (7-0). 8.3. Ordinance No. 20, Series of 2020, Second Reading, An Ordinance Amending Chapter 4 of Title 5 of the Vail Town Code to Increase the Age to Purchase, Possess, Consume or Use a Tobacco or Nicotine Product Presenter(s): Matt Mire, Town Attorney Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 20, Series of 2020 upon second reading. Background: In 2020, the Colorado General Assembly enacted House Bill 20-1001, which increases the age to purchase, possess, consume, or use tobacco or nicotine products from 18 years to 21 years. The Town is required to similarly increase the age to purchase, possess, consume, or use tobacco or nicotine products in Town. Town Council Meeting Minutes of December 15, 2020 Page 1 Vail Town Council Meeting Minutes Tuesday, December 15, 2020 6:00 P.M. Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the meeting was held in Vail Town Council Chambers and with virtual access provided through Zoom. The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Chapin. Members present: Dave Chapin, Mayor Kim Langmaid, Mayor Pro Tem Jenn Bruno Travis Coggin Kevin Foley Jen Mason Brian Stockmar Staff members present: Scott Robson, Town Manager Patty McKenny, Assistant Town Manager Matt Mire, Town Attorney Tammy Nagel, Town Clerk 1. Citizen Participation There was none. 2. Any action as a result of executive session There was none. 3. Proclamations 3.1. Proclamation No. 11, Series of 2020, Recognition of Years of Service for Beth Slifer on Vail Local Marketing District Advisory Council Presenter(s): Dave Chapin, Mayor Mayor Chapin read Proclamation No. 11, Series of 2020 into the record. Slifer thanked council for the kind words and stated she had loved the responsibility and is proud to have worked with other members of the team to increase summer marketing results every year. She said it had been a work of love. Bruno made a motion to approve Proclamation No. 11, Series of 2020; Langmaid seconded the motion passed (7-0). Town Council Meeting Minutes of December 15, 2020 Page 3 dialogue any time when Vail Resorts was ready to re-engage. Meanwhile, efforts continued to partner with Children's Garden of Learning to develop a temporary location on the charter bus lot to be ready for occupancy in August 2021. 6. Public Hearings 6.1. Ordinance No. 21, Series of 2020, Second Reading, Budget Supplemental No. 5, an ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Housing Fund, and Dispatch Services Fund of the 2020 Budget for the Town of Vail. Presenter(s): Carlie Smith, Financial Services Manager Action Requested of Council: Approve, or approve with amendments Ordinance No. 21, Series 2020 upon second reading. Background: Please see attached memorandum. Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2020 upon second reading. Smith reviewed Ordinance No. 21, Series of 2020 with council stating there had only been two changes since the first reading. Capital Projects Fund a transfer of $365,936 for electric bus chargers from the Bus Replacement Project to the Electric Bus Chargers Budget for administrative and expenditure tracking purposes. Real Estate Fund would be increased by $10,000 for a Winterfest grant from Doe Browning. There was no public comment. Council had no comments or questions. Stockmar made a motion to approve Ordinance No. 21, Series of 2020 upon second reading; Foley seconded the motion passed (7-0). There being no further business to come before the council, Foley moved to adjourn the meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 6:33 p.m. Respectfully Submitted, Attest: __________________________________ Dave Chapin, Mayor ___________________________________ Tammy Nagel, Town Clerk