HomeMy WebLinkAbout2020 Vail Town Council MinutesTown Council Meeting Minutes of March 3, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, March 3, 2020
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Council started the meeting singing happy birthday to Town Manager Scott Robson.
Caitlin Murray, Bravo Executive Director, introduced the newest Bravo team member Rhonda
Hilton, Senior Vice President of Marketing and External Communication. Anne Marie
McDermott, Bravo Vail tist Director, talked to council about the upcoming concerts and
events.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 2, Series of 2020, In Recognition of Vail's Trailblazer Award
Recipient Josef Staufer
Presenter(s): Dave Chapin, Mayor
Background: Josef Staufer was chosen as the fifth recipient of the Vail
Trailblazer Award
Council members took turns reading Proclamation No. 2, Series of 2020 into the record. Josef
Staufer thanked everyone for the recognition and acknowledged Joe Langmaid and John
Donovan as part of making Vail a great place.
4. Consent Agenda (5 min.)
Town Council Meeting Minutes of March 3, 2020 Page 2
4.1. February 4, 2020 Town Council Meeting Minutes
Foley made a motion to approve the February 4, 2020 Town Council Meeting Minutes; Coggin
seconded the motion passed (6-0) * Mason recused
4.2. February 18, 2020 Town Council Meeting Minutes
Foley made a motion to approve the February 18, 2020 Town Council Meeting Minutes; Coggin
seconded the motion passed (6-0) * Bruno recused
4.3. Resolution No. 6, Series of 2020, Resolution approving an Intergovernmental
Agreement between the Town of Vail and the Eagle River Fire Protection District
Staff Recommendation: Approve on consent, Resolution No. 6, Series of 2020,
Mutual/Automatic Aid Inter-Governmental Agreement between the Town of Vail and Eagle River
Fire Protection District.
Langmaid made a motion to approve Resolution No. 6, Series of 2020; Foley seconded the
motion passed (7-0).
4.4. Resolution No. 8, Series of 2020 a Resolution approving an agreement between the
Town of Vail and the State of Colorado Department of Human Services for co-responder
mental health services.
Background: The Intergovernmental Agreement with the State of Colorado Department of
Human Services for mental health service is necessary and will promote the health, safety,
morals, and general welfare of the Town. Staff Recommendation: Approve on consent,
Resolution No. 8, Series of 2020 a Resolution approving an agreement between the Town of
Vail and the State of Colorado Department of Human Services for co-responder
mental health services.
Stockmar made a motion to approve Resolution No. 8, Series of 2020; Mason seconded the
motion passed (7-0).
4.5. Resolution No. 9, Series of 2020, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020
Through December 31, 2020.
Background: See attached memo.
Staff Recommendation: Approve, approved with amendments or deny Resolution No. 9, Series
of 2020.
Bruno made a motion to approve Resolution No. 9, Series of 2020; Langmaid seconded the
motion passed (7-0).
4.6. Sunbird Park Fountain Repair Project Construction Contract Award
Town Council Meeting Minutes of March 3, 2020 Page 3
Background: Bids for the Sunbird Park Fountain Repair Project were received on February 13,
2020 with 1 bidder responding. The bid submitted by Icon, Inc. is a responsible bid and is within
the available allocation within the 2020 Real Estate Transfer Tax budget.
Staff Recommendation: Town Staff recommends the Town Council direct the Town Manager to
enter into a construction contract with Icon, Inc. in the amount of $123,900.00 for the
construction of the Sunbird Park Fountain Repair Project.
Langmaid made a motion to authorize the Town Manager to enter into a construction contract
with Icon, Inc in the amount not to exceed $123,900; Mason seconded the motion passed (7-0).
4.7. Professional Services Agreement with Vail Daily
Background: The Town of Vail 2020 operating budget provides for print and digital advertising in
publications produced by Colorado Mountain News Media across all departments. This
budgeting process provides the foundation to establish advertising rates for 2020 as described
in a partnership agreement with Colorado Mountain News Media. The agreement is for up to
$105,000 to be spent across all departments which is over 50% off community rates. In
accordance with town policy, the Town Council must authorize the Town Manager or its
designee to enter into agreements above $50,000.
Staff Recommendation: Authorize the Town Manager to enter into the Professional Service
Agreement with Vail Daily in a form approved by the Town Attorney not to exceed $105,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with the
Vail Daily in the amount not to exceed $105,000; Stockmar seconded the motion passed (7-0).
4.8. Services Agreement with Intercept Insight for 2020 Special Event Surveys.
Background: CSE and staff have selected the service provider for the 2020 Special Event
Surveys to be collected at selected 2020 events. The contract amount is $53,328. It is Vail
Town policy that the Town Council has to authorize the Town Manager to enter into agreements
over $50,000.
Staff Recommendation: Authorize the Town Manager to enter into a service agreement on a
form approved by the Town Attorney, with Intercept Insight in an amount not to exceed $53,328.
Langmaid made a motion to authorize the Town Manager to enter into an agreement wing
Intercept Insight in an amount not to exceed $53,328.00; Foley seconded the motion passed (7-
0).
4.9. Rocky Mountain Burger Battle and Craft Beer Classic Funding Agreement
Background: The Commission of Special Events granted funding in 2020 to the event producer
Team Player Productions in the amount of $65,000 for the Rocky Mountain Burger Battle and
Craft Beer Classic in June. It is Vail Town policy that the Town Council has to authorize the
Town Manger to enter into agreements above $50,000.
Town Council Meeting Minutes of March 3, 2020 Page 4
Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a
form approved by the Town Attorney, with event producer Team Player Productions in an
amount not to exceed $65,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Team
Player Productions in an amount not to exceed $65,000.00; Coggin seconded the motion
passed (7-0).
4.10. Spring Back to Vail Funding Agreement
Background: The Town Council granted funding in 2020 to Highline Sports and Entertainment in
the amount of $550,000 for the Spring Back to Vail event in April. It is Vail Town policy that the
Town Council has to authorize the Town Manger to enter into agreements above $50,000.
Staff Recommendation: Authorize the Town Manager to enter into a funding agreement on a
form approved by the Town Attorney, with event producer Highline Sports and Entertainment in
an amount not to exceed $550,000.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Highline Sports and Entertainment in an amount not to exceed $550,000.00; Foley seconded
the motion passed (7-0).
5. Appointments for Boards and Commissions
5.1. Art in Public Places (AIPP) Board Appointments 5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint five people to the AIPP Board for a two-year
term ending March 31, 2022.
Langmaid made a motion to appoint Susanne Graf, Kathy Langenwalter, Tracy Gordon,
Courtney St. John and Kara Woods to the AIPP Board for 2-year terms; Foley seconded the
motion passed (7-0).
6. Town Manager Report (10 min.)
6.1. Wildlife Task Force Update
Robson shared with council an 18-month Environmental Assessment would be taking place on
a proposal to treat 4,400 acres to reduce fuels and improve sheep habitat in the East Vail area.
Robson also noted the town was paying close attention and monitoring updates on coronavirus
with public health partners.
7. Presentations / Discussion
7.1. An update on a proposed ballot initiative for the town. 10 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Please provide feedback to staff on proposed next steps.
Town Council Meeting Minutes of March 3, 2020 Page 5
Background: The town is contemplating going to the voters in November for permanent, reliable
source of funding for investments in housing and special events / arts & cultural programming.
This is an update to Town Council on proposed next steps and a timetable of actions prior to a
decision on pursuing a ballot question.
Staff Recommendation: Please provide feedback to staff.
Robson began the discussion by reporting on what possible November 2020 ballot questions
that other government entities in Eagle County were considering. The County was beginning to
conduct polling to test public support for potential tax questions such as housing and childcare.
Halloran reviewed the timeline for a Town of Vail 2020 ballot. Halloran stated staff had already
met with Magellan Strategies, a voter survey research and campaign strategy consultant, who
would poll Vail voters on more detailed questions regarding support of funding for housing and
special events, arts & culture. Voter polling was currently planned for May / early June, with a
report back to Council at the end of June. Staff would then work to draft ballot question(s)
wording, with a final go / no-go approval from Town Council by August 18th. Halloran explained
to effectively solve some of the housing challenges and support a vibrant community with
events and cultural programs, a successful campaign would need to generate approximately
$6.5M per year restricted to the investment in housing and approximately $3.5M per year
restricted to investment in special events, arts and cultural programming. This approach would
allow the town to determine whether it would be viable to participate in the November election
by proposing some revenue ballot measures to the Vail voters. Robson stated polling this
spring would tell all.
Council thanked Robson and Halloran for their report and looked forward to hearing more
information at a near future meeting.
8. Action Items
8.1. Resolution No. 7, Series of 2020, Resolution Adopting of Vail Fire and Emergency
Services Response Performance Objectives and presentation on Vail Fire and
Emergency Services Community Risk Assessment/Standards of Cover. 40 min.
Presenter(s): Mark Novak, Fire Chief; Rich Buchanan Emergency Services Consulting
International
Action Requested of Council: Approve or approve with modifications, Resolution No. 7, Series
of 2020, A Resolution Adopting Vail Fire and Emergency Services Response Performance
Objectives.
Background: Vail Fire and Emergency Services recently completed a Community Risk
Assessment/Standards of Cover analysis. A Standard of Cover provides a baseline for
improving emergency service delivery when accompanied by adopted response performance
objectives. Resolution No. 7 Series of 2020 establishes response performance objectives for
Vail Fire and Emergency Services.
Staff Recommendation: Approve Resolution No. 7, Series of 2020, A Resolution Adopting Vail
Fire and Emergency Services Response Performance Objectives.
Town Council Meeting Minutes of March 3, 2020 Page 6
Novak stated the Community Risk Assessment/Standards of Cover (CRA/SOC) were a
nationally recognized fire service best practice which provided a foundation to make decisions
about resource. Completion of a CRA/SOC was also a required component of the accreditation
process and provided a foundation for the strategic planning process.
Rich Buchanan, Project Manager for Emergency Services Consulting International, presented
an overview of his firm's risk assessment of the Vail Fire and Emergency Services. The
assessment included a staffing analysis, call demand, response time analysis, I-70 & Vail Pass
considerations, EMS response and community risk assessment, among other factors.
Novak reviewed Resolution No. 7, Series of 2020 regarding response performance objectives
recommending adoption of an 80th percentile goal. This would mean the following:
6 min., 20 sec. response time for arrival of first unit.
EMS calls response time would be within 6 min.
Hazardous materials incidents, response time goal would be 6 min, 20 sec.
Public assist and service calls, response time performance goal would be 10 min.
Bruno made a motion to approve Resolution No. 7, Series of 2020, Stockmar seconded the
motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 7:46
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of March 17, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, March 17, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno *absent until 6:20 pm
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Mayor Chapin opened the meeting addressing the community regarding COVID-19 pandemic.
Chapin asked the community to be good neighbors and check on each other during this time.
Assistant Town Manager Patty McKenny summarized an email that was sent from Vail resident
Anne Mueller requesting the council research groundwater above the Booth Heights site.
2. Any action as a result of executive session
There was none.
2. Consent Agenda
4.1. Resolution No. 11, Series of 2020, A Resolution Approving the Purchase of Unit 6,
Chamonix Vail Community; 2373 A Lower Traverse Way, Vail CO 81658
Background: The Town wishes to purchase the Property from seller for the Maximum Resale
Price (approximately $513,970), plus reimbursable capital improvements, as set forth in the
relevant Deed Restriction and Housing Guidelines encumbering the Property.
Staff Recommendation: Approve the purchase of the Property for the Maximum Resale Price,
plus reimbursable capital improvements, subject to the terms of the Chamonix Vail Deed
Restriction and Housing Guidelines, as determined by the Town.
Langmaid made a motion to approve Resolution No. 11, Series of 2020; Foley seconded the
motion passed (6-0*) Bruno absent for vote
Town Council Meeting Minutes of March 17, 2020 Page 2
4.2. West Vail Master Plan Contract
Background: The Vail Town Council Action Plan 2018-20 identifies the creation and adoption of
the West Vail Master Plan as a Town Council priority in the Community Element of the C
Action Plan. Staff issued a Request for Proposals in February 2020 for professional services for
the West Vail Master Plan. Staff received three proposals for the completion of this work. The
project kick-off is scheduled for March 30, 2020.
Staff Recommendation: Authorize the Town Manager to enter into an agreement with SNO-
Engineering Inc., a New Hampshire Corporation, d/b/a SE Group, to lead and complete the
master planning process for the West Vail Master Plan project not to exceed $320,000.00
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Sno-
Engineering Inc. in an amount not to exceed $320,000.00; Stockmar seconded the motion
passed (6-0*) Bruno absent from vote
4.3. Vail Village Parking Structure Electric Bus Chargers Contract Award
Background: In the fall of 2019, the Town of Vail ordered four battery electric buses. In
anticipation of the arrival of these buses beginning mid- summer, the town will need to provide
the charging sys
methodology, charging capabilities at the Village Transportation Center and charging
capabilities at the Town bus barn facility. This is the purchase of the chargers for the
transportation center.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Gillig to purchase four electric charges and associated
equipment for the Vail Village Transportation Center transit deck. in the amount not to exceed
$248,164.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with Gillig
in an amount not to exceed $248,164.00; Mason seconded the motion passed (6-0*) Bruno
absent from vote
4.4. Vail Village Parking Structure Structural Repair Contract Award
Background: In the fall of 2019, significant structural issues were discovered in the
Village Parking Structure. A structural engineer was engaged to design corrective work for these
issues. After the most immediate repairs were made, the engineer completed an audit of the
entire structure and provided the town a final report in December of 2020.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Restructurion Corporation to complete the Vail Village
Parking Structural Repair in the amount not to exceed $243,486.00.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Restructurion Corporation in an amount not to exceed $243,486.00; Mason seconded the
motion passed (6-0*) Bruno absent from vote
5. Appointments for Boards and Commissions
Town Council Meeting Minutes of March 17, 2020 Page 3
5.1. Planning and Environmental Commission (PEC) Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint four members to the Planning and
Environmental Commission (PEC) for a two-year term ending March 31, 2021.
Langmaid made a motion to appoint Rollie Kjesbo, Ludwig Kurz, Henry Pratt and Pete Seibert
for two-year terms on the Planning and Environmental Commission (PEC); Foley seconded the
motion passed (7-0)
5.2. Design and Review Board (DRB) Appointment 5 min.
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint 3 members to serve on DRB for a two-year term
ending March 31, 2022.
Langmaid made a motion to appoint Kit Austin, David Campbell and John Rediker for two-year
terms on the Design and Review Board (DRB); Coggin seconded the motion passed (7-0).
6. Presentations / Discussion
6.1. Vail Local Housing Authority Out of Town Housing Policy Presentation
Presenter(s): George Ruther, Housing Director
Action Requested of Council: Does the Vail Town Council support the recommendation of the
Vail Local Housing Authority to further explore options for expanding the methods of mitigation
for inclusionary zoning and commercial linkage to include out of town mitigation? If yes, what, if
any, specific policy direction does the Vail Town Council have for the town staff and the
Planning and Environmental Commission as they develop policy implementation options and
land use regulation amendments for further consideration and adoption?
Background: The purpose of this agenda item is to forward the recommendation of the Vail
Local Housing Authority on poss
mitigation policy. This request is in specific reference to a policy amendment proposed which
would allow developers to propose to meet inclusionary zoning and commercial linkage
obligations out of the town for consideration. Vail Health has submitted a request to amend the
Town's policy limiting mitigation methods for inclusionary zoning and commercial linkage to only
in the Town of Vail. The applicant believes circumstances have changed since the adoption of
the policy which warrant further consideration.
Staff Recommendation: The Town of Vail Housing Department recommends the Vail Town
Council instructs the town staff to explore policy implementation options for further
consideration.
Foley made a motion to table this item to the April 7, 2020 Town Council meeting; Mason
seconded the motion passed (7-0).
Town Council Meeting Minutes of March 17, 2020 Page 4
6.2. 2019 Year-End Investment Report 10 min.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Informational only
Background: Section 2-2-8 of the Town Code requires an annual presentation of the
town's investment report, which is also provided as a written report each quarter. This agenda
item is a presentation of the town's investment report as of December 31, 2019.
Halloran reviewed the 2019 Year-End Investment Report reminding council this report was a
quarterly requirement. The town's investment policy objectives are safety, liquidity and yield.
Halloran stated the town would make strategic decisions for use of cash for capital projects as
appropriate and wold continue to manage its investment mix.
7. Town Manager Report (10 min.)
Robson provided an overview of the COVID-19 response. The Town would look at the County
for the lead since a new public health order would be released tomorrow, but for operational
standpoint Robson stated the following:
Town Council and all Town Boards would continue to conduct meetings virtually;
Building and Fire inspections would still occur;
Town hall, Library and municipal court would be closed;
Police department and Fire would remain open;
Non-essential staff would work from home
Transit would be limited routes for the outer town limits to help get citizens to
pharmacies, grocery stores and work.
Robson said the town was doing all it could to keep public business moving forward. Town
departments would be evaluating next steps carefully and would be highly conservative with
future spending.
Miller, Human Resource Director, stated a staffing pay plan had been put into place. The town
was doing everything it could to support its seasonal employees which included paid sick time.
Policies were in place for at-risk employees, as well.
Halloran, Finance Director, stated she was researching how to defer sales tax payments and
other ways to assist the local business community.
Mire, Town Attorney, explained pursuant to the Colorado Disaster Emergency Act the Town
Manager's unilateral declaration was only effective for a period of 7 days and a formal action of
the Town Council was required to extend the declaration beyond 7 days. Mire stated council
would be voting on Resolution 12, Series of 2002 later that night.
Council encouraged staff to keep finding creative ways to help the community. Council thanked
the local health care workers for their tremendous work in the community.
8. Action Items
8.1. Ordinance No. 1, Series 2020, First Reading, An Ordinance Making Adjustments to
the Town of Vail General Fund, Capital Projects Fund, Housing Fund, Real Estate
Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy Equipment Fund,
Health Insurance Fund, and Timber Ridge Fund
Town Council Meeting Minutes of March 17, 2020 Page 5
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series
2020
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020
Halloran, Finance Director, explained the main purpose of this supplemental was to re-
appropriate funds for capital projects that were started in 2019 and were continuing into this
year, or for projects that did not begin as planned. There were also adjustments needed to
reflect events or decisions that have occurred since the 2020 budget was finalized. While staff
recommended re-appropriating the budget as requested, Halloran stated staff would continue to
meet weekly and make decisions regarding project delays and operating expense reductions to
respond to economi -19. Additionally, staff was
proposing to reduce sales tax projections for the time being since sales tax was the largest
revenue source for the town, and directly impacted by economic events. Halloran reviewed the
recession plan council approved when the 2020 budget was adopted. There were multiple
stages of this recession plan, with each stage represented escalating impacts to revenue
streams.
Smith reviewed Ordinance No. 1, Series of 2020 with the council. The supplemental request
included:
General Fund an increase by $503K which would be partially offset by a mental health
grant and tobacco tax collections.
Staff also requested to transfer $24,500 from salaries to contract services for a
digital content consultant to evaluate and develop the town s social media
platforms.
Capital Projects Fund budgeted revenues would be adjusted by an increase of $703,700
all of which would be offset by corresponding expenditures. Smith shared that $270,700
of the increase was related to project reimbursements that had not been collected due to
project timing.
New requests included $50,000 to update the Vailgov.com website framework.
Housing Fund requested to re-appropriate a total of $3,139,310 million into the 2020
budget to reflect a continuation of housing initiatives. This included:
A carryforward of $2,797,725 allocated to the INDEED program.
$35,125 to remodel the recently purchased Homestake unit to sell as a deed
restricted unit.
$306,460 carryforward balance in the Buy Down Housing program.
Real Estate Transfer Tax Budgeted revenues totaling $1,237,544 would be re-
appropriated for reimbursements and grants not yet collected in 2019 due to project
timing. These revenues would be directly offset by re-appropriated expenditures. New
request included:
$10,000 for a single haul consultant for the town s recycling programs; and
$25,000 placeholder for facilities capital maintenance on town-managed and
owned parks and recreation buildings; and
staff would be returning at second reading with a cost estimate to complete the
installation of a new cooling system in the gymnastics center.
Market Fund proposed to increase budgeted revenue by a $65,000 transfer from the
General Fund to be offset by corresponding expenditures.
Town Council Meeting Minutes of March 17, 2020 Page 6
This included $50,000 to expand Revely Vail and $15,000 for Vail Holidays.
Heavy Equipment Fund supplement 2020 expenditures by a total of $280,727 to re-
appropriate capital assets budgeted in 2019 but not yet purchased. This included:
$269,710 for five patrol vehicles for the new PD take-home vehicle program; and
$11,017 for the final payment for a diesel exhaust fluid dispenser.
Health Insurance Fund supplement expenditures by $169,000 to true-up the estimated
employee premium costs
Dispatch Services Fund supplement $379,00 to update the county-wide Computer Aided
Dispatch (CAD) management system.
Timber Ridge Fund re-appropriate to complete the final phase of the Vail Resorts leases
units at Timber Ridge. Beginning in 2016, 18 units were renovated, with another 18
completed in 2017.
Council expressed concerns that April and May sales tax would be a complete loss due to
COVID-19 and asked staff to re-evaluate recent requests for funding modifications prior to 2nd
reading of the ordinance.
Robson stated decision-making criteria would be created to help guide future budgeting
allocations. He's noted the possible rescheduling of several major special events that would
help the economy later in the year.
Council inquired if businesses cold file their sales tax collection information with the town as
normal, but not be required to pay until July.
There was no public comment.
Foley made a motion to approve Ordinance No. 1, Series of 2020; Coggin seconded the motion
passed (7-0).
8.2. Resolution No. 12, Series of 2020, A Resolution of the Vail Town Council Declaring
a Local Disaster Emergency
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Formal Action to approve Declaration of Emergency.
Background: An update about the Town's response to Eagle County's Standing Public Health
Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of
COVID 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town
of Vail, Colorado and consideration of adopting Resolution that addresses extending the local
disaster emergency timeframe.
Matt Mire, Town Attorney, reviewed Resolution No. 12, Series of 2020 with council. Explaining
again the resolution extended the local disaster order for 30 days and that it also addressed
conducting virtual meetings.
Coggin made a motion to approve Resolution No. 12, Series of 2020; Mason seconded the
motion passed (7-0).
Town Council Meeting Minutes of March 17, 2020 Page 7
There being no further business to come before the council, Foley moved to adjourn the
meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:40
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of March 24, 2020 Page 1
Vail Town Council Special Meeting Minutes
Tuesday, March 24, 2020
2:30 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The special meeting of the Vail Town Council was called to order at approximately 2:30 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Jen Mason
Brian Stockmar
Members absent: Kevin Foley *technical difficulties
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Call to Order by the Mayor
2. Presentations / Discussion
2.1. Town of Vail COVID-19 Operational Updates
Presenter(s): Scott Robson, Town Manager
Robson spoke to council concerning the beginning steps the organization had taken since the
COVID-19 outbreak. He stated 95% of administrative staff were working remotely. Essential
employees were working on site with social distancing in place and regular cleaning. Building
inspections were continuing and other board and commission meetings were being held
virtually.
2.2. Emergency Service Updates
Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief
Chief Henninger reported the focus in the police department were on the employee health and
the policy changes regarding arrests and responding to dispatch calls. He stated there have
been fewer 911 calls coming in than normal.
Fire Chief Novak stated staffing levels had been maintained despite some sickness. He was
developing contingency plans with neighboring fire districts as needed. Response protocols had
been modified with the goal to protect personnel and preserve PPE.
2.3. Communication Update
Town Council Meeting Minutes of March 24, 2020 Page 2
Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director
Robson stated agencies and organizations across the county had joined together to emphasize
messages about social distancing and staying home. Robson thanked Mayor Chapin for sharing
his personal story about his recovery from the virus. Questions related to the town's response
to COVID-19 had been added to the town's community survey. The link to participate could be
found on our webpage or www.vailcommunitysurvey/org/open . Information on food banks,
assistance for seniors and other resources were also available on the town's website.
2.4. Town of Vail Employee and Vacancy Updates
Miller, Human Resources Director, provided an update on the town's pay plan policies for
employees that would provide base pay through mid-April. The Town was following the Family
First Act and that guidelines had been established for at-risk employees which included
employees who no longer had childcare. A critical analysis regarding the town's current
vacancies would be happening to determine if and possibly when the town would fill those
positions.
2.5. 2020 Budget, Financial Planning and Community Support Updates
Presenter(s): Kathleen Halloran, Finance Director
Halloran provided an overview of 2020 budget impacts in advance of the second reading of the
supplemental budget that was scheduled to be heard during the April 4 th meeting. Halloran
stated sales tax would be greatly reduced for most of March, April and May. Staff would prepare
for a "significant' or "major" impact scenario such as a 10 to 20% reductions in their
budgets. This included deferring capital projects, use of fund balance and planning
for additional marketing to boost visitation when appropriate.
Council noted the town collected 4% in sales taxes and he suggested getting a breakdown on
how the different sectors were doing as soon as the information was available. They were also
interested in understanding how some of the town's capital projects could help the local
workforce and offer competitive pricing.
Robson stated the town had been receiving numerous requests from non-profits groups seeking
financial help. Eagle County Commissioners had approved a $1.1M package that would go
towards community support initiatives. Robson asked if council had an interest to do something
similar for Vail.
Council was supportive of the suggestion with the focus on essential services, such as health,
shelter and food. By a show of hands council directed the Town Manager to prepare a
resolution enacting a $500K community relief fund and application process to be adopted at
next Tuesday s special virtual meeting. Robson stated staff would work on funding criteria for
the community relief effort.
Susie Davis, representing the Eagle Valley Partnership and Community Market, reported to
council since COVID-19 her group had been working to feed the underserved community. She
stated the immediate need for resources had grown significantly. Community Market had been
putting together a plan to scale-up and serve up to 4,200 customers a week, up from pre-
COVID-19 numbers of 1,100 people each week. Outpouring of support from restaurants had
Town Council Meeting Minutes of March 24, 2020 Page 3
been tremendous. Community Market were looking to raise $945K to scale up services to meet
community needs in Eagle County.
Council asked Davis what community members could do to support her organization. Davis
stated there was a great need for medical face masks and a virtual training online on how to
make them. Citizens could clean out kitchen pantries and donate those items that are not open
or expired; volunteer to deliver food curbside to at risk neighbors; and donate money.
Council thanked Davis for her organization s support to Vail Valley families.
Robson stated there was a $300K request from Middle Creek to return their security deposit to
help reduce rents there. The Vail Local Housing Authority was supportive of the request since
they thought about half of the $225K monthly rental income would be lost due to COVID-19
employee layoffs.
Council requested staff provide more information concerning the request and what other
communities are offering at the next meeting.
2.6. Summer/Fall 2020 Event Planning Update
Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director
Vlaar reported staff and event promoters were working together to find other dates available to
hold their events in fall if possible. Some events had to cancel such as Powabunga due to the
unknown of the schedules.
Robson stated if the public health crisis began to clear by summer, special events would be a
critical element of Vail's economic recovery.
2.7. Future Special Meeting Schedule
Presenter(s): Dave Chapin, Mayor
Chapin stated Town Council would have another Special Town Council meeting next week.
There being no further business to come before the council, Bruno moved to adjourn the
meeting; Coggin seconded the motion which passed (6-0) and the meeting adjourned at 5:15
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of March 31, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, March 31, 2020
3:45 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 3:45 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Call to Order by the Mayor
2. Any Action as a result of Executive Session
Langmaid made a motion to return Middle Creek Village Apartments deposit in support of rent
relief to their residents; Mason seconded the motion passed (7-0).
3. Presentations / Discussion
3.1. Town of Vail COVID-19 Operational Updates
Presenter(s): Scott Robson, Town Manager
Robson stated the town was maintaining day-to-day operations wherever possible. There were
several municipal services that were being provided online, by phone and by appointment. It
was noted that police, fire and others had been integrated into the response activities of the
Eagle County Emergency Operations Center and were helping the regional public health crisis,
when needed. Staff were preparing to provide information for discussion at next Tuesday's
Town Council meeting that would include how to trim expenses based on updated revenue
forecasts. A tiered approach would be presented that would limit operational impacts to the
public. This would include deferring capital projects, use of reserves, etc.
3.2. Emergency Service Updates
Presenter(s): Dwight Henninger, Chief of Police and Mark Novak, Fire chief
Police Chief Henninger and Fire Chief Novak presented updates about their logistical operations
in response to the COVID-19 pandemic. Contingency plans for staffing and emergency
Town Council Meeting Minutes of March 31, 2020 Page 2
responses had been implemented. It was noted that calls for service had been on the decline in
recent days, but they are staffed accordingly and ready to respond to incidents. They're
continuing to operate with extreme social distancing on calls and taking care of routine matters.
Fire and Police were also working with adjacent and neighboring agencies in case there was a
need for additional assistance during this time.
3.3. Communication Update
Presenter(s): Scott Robson, Town Manager and Suzanne Silverthorn, Communication Director
Community resources for updates on COVID-19 were available at http://ECEmergency.org as
well as http://vailgov.com/COVID19. The town would also be reaching out with information to
the senior community regarding services available from Eagle County Healthy Aging. Robson
reminded everyone was online at
www.vailcommuntiysurvey.org/open . Robson noted the survey included questions about
COVID-19.
3.4. 2020 Event Planning Update
Presenter(s): Scott Robson, Town Manager and Mia Vlaar, Economic Development Director
Robson noted town approved funding was being allowed to roll into the next cycle to help
promoters with cash flow. The town would work with the promoters on a case-by-case basis to
determine whether to reschedule or cancel their event based on public health orders.
3.5. Future Special Meeting Schedule
Presenter(s): Dave Chapin, Mayor
Tuesday April 7th was a regularly scheduled Town Council meeting that would be conducted
virtually with several business items. Mayor Chapin stated no public comment would be taken
for the next two agenda items. He suggested members of the public to send an email to the
town to register for public comment at next week's meeting.
4. Action Items
4.1. Resolution No. 13, Series of 2020 A Resolution of the Vail Town Council
Establishing the Vail Relief Fund and Directing the Town Manager to Implement Policies
and Procedures for the Proper Administration of the Vail Relief Fund
Presenter(s): Kathleen Halloran, Finance Director
Background: Town Council to consider a resolution that establishes the Vail Relief Fund and
directs implementation of such fund in response to the COVID-19 public health crisis to provide
some financial relief to the community organizations.
Halloran presented Resolution No. 13, Series of 2020 establishing the Vail Relief Fund and
directing the Town Manager to implement policies and procedures for the proper administration
of the $500K Vail Relief Fund.
Town Council Meeting Minutes of March 31, 2020 Page 3
Council inquired about the opportunity to assist the business community. Robson stated that
effort would likely be considered in another phase.
Foley made a motion to approve Resolution No. 13, Series of 2020; Coggin seconded the
motion passed (7-0).
4.2. Community Development Lobby Remodel
Presenter(s): Greg Hall, Public Works Director
Background: The current configuration of the entry and lobby of the community development
building allows the general public access to the rear office area with no authorization. The
proposed remodel will create a secure lobby and the general public will not be able to access
the rear portion of the building. This remodel is important in order to provide a greater amount of
security and safety for Town of Vail employees. Two bids were received for this work. Ulf Built is
the low bidder and they have a team ready to start the work soon. This is an excellent
opportunity to complete this work while most of the community development staff is working
remotely.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Ulf Built to complete the Community Development Lobby
Remodel is in the amount of, and not to exceed, $81,672.
Hall reviewed the request with council stating the work would occur while the building was
closed to public.
Coggin made a motion to authorize the Town Manager to enter into an agreement with Ulf Built
in an amount not to exceed $81,672.00; Bruno seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 5:15
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of April 7, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, April 7, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Proclamations
2.1. Proclamation No. 3, Series of 2020, Recognizing National Library Week 2020 "Find
your Place at the Library"
Presenter(s): Dave Chapin, Mayor
Mayor Chapin read Proclamation No. 3, Series of 2020 into the record. Town Librarian, Lori
Barnes, shared various ways to "find your place at the library". Barnes noted with COVID-19
currently happening it was important for people to know there are numerous virtual offerings.
3. Appointments for Boards and Commissions
3.1. Vail Local housing Authority Appointment (VLHA)
Presenter(s): Dave Chapin, Mayor
Staff Recommendation: Appoint one member to the Vail Local Housing Authority for a partial
term ending May 31, 2022.
Langmaid made a motion to appoint Greg Moffet to the Vail Local Housing Authority for a partial
term ending May 31, 2022; Coggin seconded the motion passed (7-0).
4. Consent Agenda
Town Council Meeting Minutes of April 7, 2020 Page 2
4.1. Resolution No. 15, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Foley made a motion to approve Resolution No. 15, Series of 2020; Bruno seconded the motion
passed (7-0).
4.2. Bus Barn Electrical Contract Award
Background: The Town of Vail is currently in the process of converting the bus fleet from diesel
buses to battery electric buses. In order to complete this transformation, major electrical
upgrades are needed to install bus battery chargers. The town applied and received a grant
from the Colorado Department of Transportation of $1,099,920 with the town matching this
dollar amount by $274,980 for a total project budget of $1,374,900.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Black and Veatch to complete the Bus Barn Electrical
System Upgrade Design in the amount of, and not to exceed, $192,300 .
Bruno made a motion to authorize the Town Manager to enter into an agreement with Black and
Veatch not to exceed $192,300; Foley seconded the motion passed (7-0).
4.3. Cascade Village Water Quality Improvements Project Contract Award.
Background: Water quality improvements along Westhaven Drive was identified in the Gore
Creek Strategic Action Plan as an area for improvements. Staff received 4 bids for the Cascade
Village Water Quality Improvements Project with United Companies the low responsible bidder.
estimate. Work includes installation of
water quality devices on Westhaven Drive. The project is scheduled to be completed by June
26, 2020.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with United Companies to complete the Cascade Village Water
Quality Improvements Project in the amount not to exceed $140,000.00.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
United Companies in an amount not to exceed $140,000.00; Foley seconded the motion passed
(7-0).
4.4. GH Daniels and Associates Contract (installation of the Village Structure
Landscape Improvements)
Background: This project proposes to install numerous new shrubs and trees, rearrange
perennial flower beds, remove several dying trees and install some granite landscape boulders
along the north side of the parking structure. The design adds color, texture and diversity to the
existing landscape. The project has received DRB approval.
Staff Recommendation: Authorize the Town Manager to enter into a contract with GH Daniels
and Associates in an amount not to exceed $67,000 for the installation of the Village Parking
Structure Landscape Improvements Project.
Town Council Meeting Minutes of April 7, 2020 Page 3
Foley made a motion to authorize the Town Manager to enter into an agreement with GH
Daniels and Associates in an amount not to exceed $67,000.00; Langmaid seconded the motion
passed (7-0).
5. Town Manager Report
Robson provided updates on the town's COVID-19 response. Many staff members were working
remotely. Robson stated the town was working to make sure its employees were being supported.
Applications from non-profits for $500K in funding from the Vail Relief Fund are continuing to come
in. The funding would be released soon. Robson provided an update on the state and county
public health mandates on social distancing, especially related to construction sites. Safety
protocols had to be posted on site by April 9. Additionally, Robson provided an update on the
fencing in East Vail to help protect the bighorn sheep herd. Robson said longer term, bids and cost
estimates were being taken for an environmental assessment to treat 4,500 acres. Mechanical
treatments and controlled burns could begin next spring.
6. Action Items
6.1. Permission to Proceed through the Development Review Process for use of Town
of Vail owned property for the placement of air conditioning units and associated
screening in the vicinity of 292 East Meadow Drive.
Presenter(s): Erik Gates, Planner
Action Requested of Council: The Town Council is asked to review a request to submit a
development review application (Design Review Board) for use Town of Vail property for the
placement of air conditioning units and associated screening on Town owned property and
public rights of way.
Staff Recommendation: The Vail Town Council instructs Town Staff to sign the development
application on behalf of the property owner and permit the project to proceed through the
development review process for the proposed improvements.
Gates explained the owner of the Mountain House, located at 292 East Meadow Drive, was
requesting permission to proceed through the Design Review process for air conditioning (A/C)
units servicing the building that are located partially on Town of Vail property (East Meadow
Drive ROW) and Town of Vail Stream Tract. The applicant was requesting use of Town of Vail
property in order to install and distribute A/C units around the building. All A/C units would be
placed adjacent to the building. Gates explained the council was not being asked to approve
the improvements, their location or design, but rather to authorize the applicant to move forward
with a planning application that utilizes town-owned property for private uses.
Stockmar made a motion to deny 292 E. Meadow Dr. permission to proceed through the
process; Coggin seconded the motion passed (5-2 Bruno and Foley opposed).
7. Public Hearings
7.1. Ordinance No. 1, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Capital Projects Fund, Housing Fund,
Town Council Meeting Minutes of April 7, 2020 Page 4
Real Estate Transfer Tax Fund, Marketing Fund, Dispatch Services Fund, Heavy
Equipment Fund, Health Insurance Fund, and Timber Ridge Fund
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 1, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 1, Series 2020
Smith reviewed the changes to Ordinance No. 1, Series of 2020 since the first reading including
the first phase of budget adjustments in response to COVID-19. The reduction in budgeted
expenditures included salary and benefit savings from merit freezes and vacancies, decreases
in department operating expenditures, savings in capital projects as well as deferrals of capital
projects.
General Fund reflected a decrease in budgeted revenue of $6,373,000 or 14% decrease
from the 2019 original budget. This included reductions for the following revenue sources:
Sales Tax ($3,575,000)
Lift Tax ($1,060,000)
Parking Sales ($1,029,600)
County Sales Tax ($198,400)
Earnings on Investments ($300,000)
Donovan Pavilion Rentals ($90,000)
Project Reimbursements ($120,000)
Some expenditure reductions included:
Deferral or reduction of one-time projects for savings of $350,000;
Salary and benefit reductions for a savings of $730,000
10% decrease in department operating expenditures for a savings of $1.2M
Marketing Fund reflected a decrease of $50,000.00 since first reading.
Capital Projects Fund reflected a decrease in sales tax revenue of $3,575,000.00
Identified project that could be deferred to 2021 or beyond resulted in a savings and
deferrals totaling $18.3M
Housing Fund had no changes
Real Estate Transfer Tax Fund reflected a decrease in revenue of $700,000
identified additional project to defer to later years. Combined project savings and
deferrals total $9.8M
Smith shared with council that since first reading staff had received an updated bid from the Vail
Recreation District for a cooling system at the Gymnastics facility. This item was in the budget at
$50K, however the work had been estimated at $250K, an increase of $200K
Dispatch Fund reflected a revenue decrease of $66,119 as a result of expenditure
reductions.
Expenditure savings included:
Salary and benefit savings of $65,961 and
Operating savings of $49,700
Smith stated staff would further refine the expenditure reductions and possible discount to
external agencies.
Heavy Equipment Fund reflected decrease in the transfer from the General Fund of
$253,042 as a result of expenditure reductions.
Town Council Meeting Minutes of April 7, 2020 Page 5
Expenditure savings included:
salary and benefit savings of $35,901
operating savings of $162,477
Timber Ridge Enterprise Fund projected to decrease by $58,422 in loss of rental income
either due to vacancies or rent relief efforts. Timber Ridge would have an ending fund
balance of $1.8 million.
There was no public comment.
Council had no questions.
Coggin made a motion to approve Ordinance No. 1, Series of 2020 upon second reading;
Mason seconded the motion passed (7-0).
7.2. Ordinance No. 2, Series of 2020, First Reading, An Ordinance for a Zone District
Boundary Amendment, Pursuant to Section 12-3-7, Amendment, Vail Town Code, to
Allow for a Rezoning of Two Portions of Lot 1, 366 Hanson Ranch Road Subdivision; The
Rezoning will change the Zone District from Agricultural and Open Space (A) to the
Public Accommodation (PA) District
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council has been asked to table this item to the
April 21, 2020 meeting.
Background: The applicant, VailPoint LLC, represented by Sarah J Baker PC., is requesting a
zone district boundary amendment, located at 366 Hanson Ranch Road from Agriculture and
Open Space (A) District to the Public Accommodation (PA) District.
Staff Recommendation: Town Council to table the first reading of Ordinance No. 2, Series of
2020 to the April 21st meeting.
Langmaid made a motion to table Ordinance No. 2, Series of 2020 to the April 21 st Town
Council meeting; Stockmar seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 6:47
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of April 21, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, April 21, 2020
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. Resolution No. 10, Series of 2020, A Resolution Adopting the March 2020 Updated
Chamonix Vail Employee Housing Guidelines
Background: All homes located within Chamonix Vail are subject to a Deed Restriction
Agreement for the Occupancy and Transfer of Chamonix Vail Community Residential Dwelling
Units.
supplement the Deed Restriction and may be updated from time to time by the Town. Updated
Guidelines to permit the Town to transfer any residential unit it owns within Chamonix Vail to a
buyer selected by the Town without utilizing the lottery process set forth in the Guidelines has to
be approved by the Vail Town Council.
Staff Recommendation: Council approves and adopt the March 2020 Updated Guidelines
There was no action. Resolution No. 10, Series of 2020 failed.
3.2. Vail Nature Center Contract Approval.
Town Council Meeting Minutes of April 21, 2020 Page 2
Background: The Town of Vail contracts with Walking Mountains Science for operations and
programming at the Vail Nature Center.
Staff Recommendation: Staff recommends the Vail Town Council direct the Town Manager to
enter into a Professional Services Agreement with Walking Mountains Science Center in the
amount of $75,000 for the 2020 season.
Coggin made a motion to authorize the Town Manager to enter into an agreement with Walking
Mountains Science Center in an amount not to exceed $75,000.00; Foley seconded the motion
passed (7-0).
4. Town Manager Report
4.1. Community Recovery Planning Update
Presenter(s): Scott Robson, Town Manager
Robson provided an update on the town's recovery plan for COVID-19.
May 4th the Vail Transit system would be starting up again with public health
requirements for passengers
Vail Library staff would continue curbside pickup of materials.
Police and Fire continued to be fully staffed.
Remote administrative work continues.
Public access to public buildings would continue to be by appointment only.
Public in-person meetings in the Council Chambers are suspended until gatherings of 20
or more are permitted.
There wold be a virtual Municipal Court date in May.
Economic Development Department was working with event promoters on the status of
special events for the summer and taking a measured approach. There were some
creative ideas occurring for a July 4th celebration. GoPro Mountain Games had been
rescheduled for August.
Robson stated the Vail Community Relief Fund selection committee met earlier in the week and
had awarded $100K to food relief, $100K to rental relief and $85K to health-related relief. The
non-profit recipients would be receiving checks soon. More funding was available for qualifying
applicants.
4.2. East Vail Wildlife Habitat Update
Presenter(s): Scott Robson, Town Manager
Robson provided an update to council concerning the wildlife habitat improvement activities,
including the emergency fencing in East Vail. The fencing needed to meet the 8 ft. height
requirement by Colorado Parks & Wildlife and was there temporarily to keep bighorn sheep off
the road. The Town was working with the Forest Service in obtaining bids for an Environmental
Assessment for a fuel reduction project on 4,500 acres in the East Vail area. Bruno asked if the
town had established an endowment fund that could be used to collect donations to assist with
the fuel reduction project. Robson says this could be a possibility. Langmaid suggested making
a request to the Vail Resorts 1% fund, as well.
5. Action Items
Town Council Meeting Minutes of April 21, 2020 Page 3
5.1. Resolution No. 16, Series of 2020, A Resolution Adopting the Community Wildfire
Protection Plan to Identify Areas Where Wildfire Hazard and Community Values Intersect
and Create Strategies to Reduce the Potential Impacts of Wildfire and Setting Forth
Details in Regard Thereto
Presenter(s): Paul Cada-Wildland Program Manager; Mark Novak - Fire Chief
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 16,
Series of 2020.
Background: A Community Wildfire Protection Plan (CWPP) is an essential element in the Fire
Adapted Vail strategic framework and provides the foundation for future wildland fire mitigation
projects in and around the Town of Vail. Having an adopted CWPP is also a requirement for
most wildfire mitigation grants.
Staff Recommendation: Approve Resolution No. 16, Series of 2020
Cada reviewed Resolution No. 16, Series of 2020 with council explaining the Community
Wildfire Protection Plan (CWPP) was a Vail specific document that assessed the wildfire risk for
the Vail Community and sets five main community goals in a strategic framework.
1. Reduce the risk of a Wildland Urban Disaster with the Town
2. Decrease the probability of landscape scale high severity wildfire events
3. Build business community resiliency to wildfires disasters
4. Citizen engagement and preparedness
5. Support the utilization of forest products
This document would provide the necessary framework for decision making on issues related to
wildfires. Cada stated the CWPP would make Vail better prepared in the event of a wildfire.
Council had no questions and thanked everyone for their efforts on getting the drafted.
Langmaid made a motion to approve Resolution No. 16, Series of 2020, Mason seconded the
motion passed (7-0).
6. Public Hearings
6.1. Ordinance No.2, Series of 2020 - Rezoning 366 Hanson Ranch Road (Vailpoint)
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15,
2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC
HEARING MAY BE HELD.
6.2. Ordinance No. 3, Series of 2020 - First Reading - Rezoning 2211 N. Frontage Road
Presenter(s): Greg Roy, Planner
Town Council Meeting Minutes of April 21, 2020 Page 4
Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15,
2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC
HEARING MAY BE HELD.
6.3. Ordinance No. 4, Series of 2020 - First Reading - Establishment of a New Special
Development District - 2211 N. Frontage Road
Presenter(s): Greg Roy, Planner
Action Requested of Council: PURSUANT TO AN EMERGENCY ORDER, DATED APRIL 15,
2020, THIS ITEM HAS BEEN POSTPONED UNTIL SUCH A TIME AS AN IN-PERSON PUBLIC
HEARING MAY BE HELD.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 8:40
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of May 5, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, May 5, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Chris and Polly Fitzgerald sent an email to publicinput.vailtowncouncil@vailgov.com thanking
the town crews for cleaning up Ellefson Park.
2. Any action as a result of executive session
There was none.
3. DRB / PEC Update
Presenter(s): Jonathan Spence, Senior Planner
There were no call-ups by Town Council.
4. Presentations / Discussion
4.1. November 2020 Ballot Initiative Polling Discussion Long-Term Funding for
Housing and Similar Efforts in Support of Economic Recovery
Presenter(s): George Ruther, Housing Director, David Flaherty, Magellan Strategies, Scott
Robson, Town Manager
Action Requested of Council: Provide direction on whether to pursue a second community
polling survey on long-term funding for housing and/or similar efforts in support of Vail's
economic recovery
Town Council Meeting Minutes of May 5, 2020 Page 2
Background: Prior to the onset of the Covid-19 global pandemic the Vail Town Council and the
Vail Local Housing Authority had been collaborating and discussing the pursuit of a long-term
source of funding for housing in the Vail community. Given the onset of the pandemic
circumstances have changed and it is appropriate to revisit this topic at this time.
Staff Recommendation: The town staff recommends the Vail Town Council provide answers to
the following questions: Should the town staff continue forward with a second community polling
survey on the topic of establishing a dedicated, long-term source of funding for deed-restricted
housing programs and developments in Vail, and should the polling include questions about
broader additional e nomic
recovery.
Ruther provided a brief overview of the discussion and stated the were two purposes for
tonight s agenda item:
1) determine the level of support for continuing forward with a second community polling
survey on the topic of establishing a dedicated long-term source of funding for deed-restricted
housing programs and developments in Vail
2) discuss whether the community polling survey should also include questions about
broader additional economic stimulus initiatives aimed at financiall
recovery.
Ruther provided a brief recap on the subject stating prior to the onset of COVID-19, the Council
and Vail Local Housing Authority had been collaborating and discussing the pursuit of a long-
term source of funding for housing. A poll was conducted a year ago on this topic with the intent
to revisit the topic this year. In the end, Council and the Vail Local Housing Authority collectively
determined to withhold placing a housing funding question on the November 2019 ballot, and
instead, make progress on the recommendations for future action provided by the consultant
team based upon the polling results. It was determined a second community polling survey
would occur in the spring/summer of 2020.
David Flaherty of Magellan Strategies suggested the Town wait until later in the spring or
summer to determine if it would want to pursue a poll in preparation for the November ballot.
Town Manager Robson stated there could also be a need to consider a future polling question
on helping to fund Vail's economic recovery.
Council thanked the citizens of Vail for participating in the poll and suggested revisiting this topic
again in July if there were significant changes with COVID-19.
4.2. West Vail Master Plan Update
Presenter(s): Matt Gennett, Community Development Director
Action Requested of Council: Review and provide feedback on the attached memorandum and
outline and provide feedback on presentation.
Background: The intent of the West Vail Master Plan is to envision planning, zoning, and design
options as well as transportation infrastructure, housing, and economic development for the
West Vail area. The planning process is expected to take between 12 and 18 months, with final
plan adoption by Town Council in the spring/summer of 2021
Town Council Meeting Minutes of May 5, 2020 Page 3
Gennett provided Council with an overview of the West Vail Master Plan timeframe and
introduced council to the Colorado-based consultant team representatives from the SE Group,
Economic and Planning Systems, Studio Seed, and Fehr & Peers.
The consultant team proposed - structure for the
planning effort. The team explained a 20-minuteneighborhood had all the services that one
might need within a short walk, bike ride, or bus trip. This planning process would identify and
address the gaps in services, transportation infrastructure, housing types, and recreational
opportunities, towards making West Vail a true 20-minute neighborhood.
Gennett said the planning process was expected to take between 12 and 18 months, with the
final plan adoption by Council in the spring/summer of 2021.
1. Phase One: Background Research and Community Visioning (May July 2020)
2. Phase Two: Design Options and Draft Plan Elements (July November 2020)
3. Phase Three: Plan Implementation Steps (December 2020 January 2021)
4. Phase Four: Plan Approval (February April 2021)
The consultants stated that community engagement would be a critical component of the
planning process. Adjustments were being made as a result of the pandemic to capture
community feedback virtually during the first part of Phase One.
Council thanked the group for their efforts and presentation and was looking forward to group
reporting back their findings.
4.3. Vail Recovery Efforts in response to the Public Health Crisis Municipal Operations
Recovery Plan Special Events Update Vail Economic Recovery Team (VEAC) Community
Relief Fund Update Recession Plan and Budget Impacts
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: No action requested.
Background: Town staff will present updates about ongoing planning efforts in key areas in
response to the latest public health orders from Eagle County. Town staff have been updating
and defining next phases in its Municipal Operations Recovery Plan along with reviewing event
programming with event promoters that were slated throughout the summer. There will be an
introduction of the recently formed Vail Economic Recovery Team whose mission will include
studying and making recommendations on how Vail will reboot its business economy. In
addition, there will be a recap ab nd program.
Lastly, the finance department will present a revised budget taking into consideration the
major/critical stages of the recession plan.
Robson provided an overview of the Vail recovery efforts sharing the Town was following public
health orders from Eagle County and the Colorado State. Most office employees were working
remotely. In late May some of those employees would return to town hall. Public access to
Town Hall would be reopened in early June with mandatory face covering.
Vail Transit began operating the spring service on Monday with social distancing and mandatory
face coverings. Each bus was limited to 10 passengers. There were 125 riders yesterday.
It was anticipated Town Council would return to the Council Chambers for the June 2 meeting
using safety protocols.
Town Council Meeting Minutes of May 5, 2020 Page 4
Vail Public Library were continuing with curbside pickup and many virtual services.
Welcome Centers were being operated virtually and opening dates are to be determined.
Public Works crews had returned to work and were practicing social distancing.
Police and Fire services were fully staffed.
Robson shared with Council that he was hearing from members of the Vail Economic Advisory
Committee the urgent need to accelerate reopening with a firm timeline.
Bruno stressed the message from businesses were there would be permanent closures unless
businesses could reopen by mid-June. The businesses suggest Eagle County Public Health use
Vail as a pilot program for reopening.
Chapin shared feedback from the restaurant community, noting that restaurants were already
held to a higher standard when it came to cleaning protocols. Restaurants are asking if tables
can be placed outside to increase capacity and build cash-flow.
Robson added the lodges needed some lead time to build up for a reopening explaining that
was another reason why a reopening date would be helpful.
Robson shared staff was working with the July 4th celebration event promoter on creative and
innovative solutions July 4th celebration to include fireworks. Events previously scheduled in
May and June had been cancelled or postponed. First few Farmers' Markets in Vail are planned
to be held virtually. Bravo and Vail Valley Foundation were exploring creative ideas for small
activations and animations during the summer.
Council supported hosting fireworks in Vail and believed social distancing could be maintained.
Robson went onto provided an update on allocation of funding from the Vail Community Relief
Fund. Reminding Council that the Fund were grant dollars awarded to non-profits for food relief,
commercial rental relief and medical & behavioral health and that $500K had been set aside for
those efforts. Fourteen non-profits had been awarded funds at this time.
Finance Director Kathleen Halloran provided an update on the Town's 2020 budget and
recession plan. New revenue projections had been prepared with decreases of between 20 and
25% as the Town prepared for the next recession phases. March sales tax collections were
down 46% from prior year. Halloran noted this was an improvement from original assumption of
75% decrease, a benefit of $1.2M to revised revenue projections. Also, construction activity had
not slowed as much as anticipated. Halloran stated additional good news was that the town
was awarded $1.35M in Federal CARES funding for transit operations. In comparison with other
communities across the state, the Town was projecting to use less reserves than many others
to offset revenue declines. Operation cuts were also planned with current services. Halloran
recommended adopting the "major" recession phase plan; which was a decrease of $18M in
revenue or 22% from prior year. It included workforce hour reductions based on a one-month
delayed start to parking operations and an off-season bus schedule until June 29.
Council thanked staff for the efforts during COVID-19 and reviewing department budgets to
make the necessary cuts.
5. Action Items
5.1. Ordinance No. 5, Series of 2020, An Ordinance Reducing the Numbers of Board
Members Required to Serve on the Town of Vail Arts Board
Presenter(s): Matt Mire, Town Attorney
Town Council Meeting Minutes of May 5, 2020 Page 5
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 5,
Series of 2020 upon first reading
Background: The Vail Town Council wishes to reduce the number of board members required to
serve on the Town of Vail Arts Board from seven members to five members.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of
2020 upon first reading.
Mire provided Council with a brief overview of Ordinance No. 5, Series of 2020 reducing the Art
in Public Places Board from 7 to 5 members. Council reviewed this topic during the April 21,
2020 Town Council afternoon meeting with the AIPP Director Molly Eppard.
Council had no questions and there was no public comment.
Bruno made a motion to approve Ordinance No. 5, Series of 2020 upon first reading; Coggin
seconded the motion passed (7-0).
6. Consent Agenda
6.1. March 3, 2020 Town Council Meeting Minutes
Foley made a motion to approve the March 3, 2020 Town Council Meeting Minutes; Langmaid
seconded the motion passed (7-0).
6.2. March 17, 2020 Town Council Meeting Minutes
Stockmar made a motion to approve the March 1, 2020 Town Council Meeting Minutes;
Langmaid seconded the motion passed (7-0).
6.3. March 24, 2020 Town Council Special Meeting Minutes
Langmaid made a motion to approve the March 24, 2020 Town Council Special Meeting
Minutes; Stockmar seconded the motion passed (6-0* foley had tech difficulites that meeting).
6.4. March 31, 2020 Town Council Special Meeting Minutes
Stockmar made a motion to approve the March 31, 2020 Town Council Special Meeting
Minutes; Foley seconded the motion passed (6-0* Coggin left meeting briefly ).
6.5. Resolution No. 18, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Background: An update about the Town's response to Eagle County's Standing Public Health
Order Related to Events and Town of Vail operational changes in an effort to mitigate spread of
COVID 19. Review executed Order Declaring a Local Disaster Emergency in and for the Town
of Vail, Colorado and consideration of adopting Resolution that addresses extending the local
disaster emergency time-frame.
Town Council Meeting Minutes of May 5, 2020 Page 6
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 18, Series
of 2020.
Foley made a motion to approve Resolution No. 18, Series of 2020; Bruno seconded the motion
passed (7-0).
6.6. Police Dept. Rooftop Air Handling Units Contract to American Mechanical
Services
Background: The PD roof top units provide heat and cooling for the POD interior space. There
are eight units total. The current plan is to replace two unit a year for the next four years. The
replacements will be state of the art high efficiency units. Three bids were received for this work.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with American Mechanical Services in the amount not to
exceed, $81,482
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
American Mechanical Services in the amount not to exceed $81,482; Foley seconded the
motion passed (7-0)
6.7. Public Workshop Retaining Wall Contract to Hyder Construction
Background: On April 4, 2020, the town staff provided an update on the project and received
direction from the Town Council to solicit bids through Hyder Construction for the Public Works
Shop Yard Expansion Retaining Wall and Utility project. The proposal is within the project
budget provided to Town Council on April 4. The project will not only construct the wall but will
place an additional 15,000 CY of material at the Bald Mountain berm.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Hyder Construction in the amount not to exceed,
$4,629,652.
Greg Hall, Public Works Director, answered questions from Council concerning the dollar
amount, the use of local contractors, the steps taken to protect the wildlife in the area.
Stockmar made a motion to authorize the Town Manager to enter into an Agreement with Hyder
Construction in an amount not to exceed $4,629,652; Foley seconded the motion passed (7-0)
7. Town Manager Report
Robson stated the Air National Guard were flying across Colorado to honor healthcare workers.
The F-16s would be flying over Vail between 4:45 and 4:50 and residents who step out of their
homes to watch.
8. Information Update
8.1. April Revenue Update
8.2. VLHA April 14, 2020 Meeting Results
Town Council Meeting Minutes of May 5, 2020 Page 7
9. Matters from Mayor, Council and Committee Reports
Council member Foley would like to see the Farmers Market stretched throughout both villages.
He thanked Icon Inc. construction for getting the fountain repaired quickly at Sunbird Park and
asked everyone to keep smiling, wear a face covering and say "hi" to their neighbor.
Council member Stockmar reminded everyone that we're all in this together and to come
through this safely, residents needed to work cooperatively to meet requests of state and county
health officials. Stockmar also remind the community to wear face coverings and gloves as
recommended.
Council member Coggin encouraged town staff to assist with the concept of restaurant spaces
and retail spaces to move out into the town's right-of-way. He was also glad to see Housing
Authority taking up discussion of long-term rental incentives.
Council member Mason reminded everyone to check on the older neighbors in the community,
to wear a face covering when you encounter people on the trail and to wash your hands.
Langmaid thanked the town staff, Council and community members for working hard to find
creative ideas for Vail's reopening and recovery.
Mayor Chapin noted that tomorrow was National Nurses Day and to take a moment to reach out
and say thank you.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 8:42
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of May 19, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, May 19, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Assistant Town Manager McKenny read public comment received by council into the record.
Business owner Steve Rosenthal requested projection for visitor numbers such as hotel
reservations and Vail Resorts Epic pass sale. Rosenthal wrote We in retail are about to
commit to hundreds of thousands of dollars for inventory for fall delivery. There needs to be a
realistic discussion of the projections of decline in business, our estimated retail expenditures,
and the demographic shift of our customers this vs last year
Diane Nicol expressed concern about the Garden of Learning children being
displaced so the site could be used for housing. Nicol wrote If subdivisions are going to be built
for families, there has to be a dedication for additional schools and care for children, not
uprooting and tearing them down, otherwise, people will leave and why market a subdivision or
development at families only so that they have to commute elsewhere for school and care for
their children.
Sarah Martin, Vail resident, expressed support of Ordinance No. 6, Series of 2020 regarding
public consumption in the villages during COVI-19 health orders. Martin wrote I believe this
would substantially help restaurant/bar owners increase their business due to these unforeseen
circumstances we are encountering and help them get back on track to being profitable, as
these places are a centerpiece of our town.
Business owner Samantha Sunshine was supportive of businesses being allowed to expand
outside to help promote their businesses. Sunshine wrote I am in favor of allowing businesses
in the Town of Vail to have outside locations to promote retail and recreation, especially since
there will be no special events during this rare time.
Town Council Meeting Minutes of May 19, 2020 Page 2
2. Any action as a result of executive session
There was none.
3. Appointments for Boards and Commissions
3.1. Vail Local Housing Authority Appointment
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint one person to serve on the VLHA for a five-year term
ending on May 31, 2025.
Langmaid made a motion to appoint Steve Lindstrom to a five-year term ending on May 31,
2025; Bruno seconded the motion passed (7-0).
3.2. Vail Local (Liquor) Licensing Authority Appointments
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Appoint two people to serve on VLLA for two-year term ending
May 31, 2022.
Langmaid made a motion to appoint both Kurt Hanson and Michael Szmaida to two-year terms
ending May 31, 2022; Bruno seconded the motion passed (7-0).
4. Awards
4.1. Town of Vail Scholarship Program Recognitions
Presenter(s): Jenn Bruno, Vail Town Council Member and Dwight Henninger, Chief of Police
Background: The Town of Vail has offered a financial scholarship program for Vail seniors who
have achieved academic excellence and leadership success and commitment to the Vail
community. The scholarship is to help fund students who are pursuing their next chapter in life
at either a college, university or technical school. The 2020 award will be given to two senior
students, Amalia Manning and Owen Ruotolo who both attend Battle Mountain High School .
Bruno introduced both students Amalia Manning and Owen Ruotolo as the recipients of the
Town of Vail Scholarship Program. Both students expressed gratitude for the assistance.
4.2. Mauri Nottingham Excellence in Environmental Sustainability Scholarship
Presenter(s): Kim Langmaid, Mayor Pro-Tem, Vail Town Council and Kristen Bertuglia,
Environmental Sustainability Director
Background: This scholarship program is intended to provide recognition and financial support
to qualified local residents and students interested in pursuing education and careers in the field
of environmental sustainability. This award honors the contributions of Mauri Nottingham to the
Vail community. Thomas (TJ) Guercio is a member of the local chapter of the Climate Reality
Town Council Meeting Minutes of May 19, 2020 Page 3
Project and similar to Mauri, is a proponent of sustainable practices within the business
community. He has also contributed to conservation and restoration projects in the valley.
Langmaid introduced Thomas (TJ) Guercio as this recipient on the Mauri Nottingham
Scholarship. Guercio was grateful for the assistance with his college tuition.
5. Consent Agenda
5.1. April 7, 2020 Town Council Meeting Minutes
Langmaid made a motion to approve the April 7, 2020 Town Council meeting minutes; Bruno
seconded the motion passed (7-0).
5.2. April 21, 2020 Town Council Meeting Minutes
Langmaid made a motion to approve the April 21, 2020 Town Council meeting minutes; Mason
seconded the motion passed (7-0).
5.3. Resolution No. 19, Series of 2020, A Resolution Approving an Amended Ground
Lease Between the Town of vail, the Local Housing Authority and Middle Creek Village,
LLC
Background: The Vail Town Council, Vail Local Housing Authority, and Coughlin & Company
mutually wish to amend certain agreements as they pertain to the public/private partnership
facilitating the continued operation of the Middle Creek at Vail Apartments.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 19, Series
of 2020.
Coggin made a motion to approve Resolution No. 19, Series of 2020; Bruno seconded the
motion passed (7-0).
6. Town Manager Report
6.1. Public Health Crisis Updates
Robson provided an update on the town's response to the COVID-19 health crisis. Eagle
County, with the support of the local municipalities, were waiting on a response from the
Governor on a variance request that would allow the communities to transition to the blue phase
on May 25th boosting the public gathering numbers.
Vail Transit was operating smoothly, reporting about 300 riders per day. They would be
transferring into the summer schedule mid-June and public face coverings were required.
Building inspections have been robust with about 30 inspections a day.
Town facilities would reopen to the public by appointment on June 1, but employees were
encouraged to stay home to work if possible. Face coverings would be mandatory in the
building.
In-person Town Council meetings and other board meetings would begin June 2 with social
distancing in council chambers. Citizens would have an opportunity to appear in person or on
zoom for public comment. Public health orders would be followed.
6.2. Update on illegal trail building on Meadow Creek Conservation Easement
Town Council Meeting Minutes of May 19, 2020 Page 4
Robson reported there were illegal mountain bike jumps and trail building happening on the
conservation easements. He asked community members to respect open space and use
existing biking trails instead.
7. Presentations / Discussion
7.1. Vail Health COVID 19 Update
Presenter(s): Chris Lindley, Will Cook, Vail Health
Background: The presentation from Vail Health can be viewed via the link below. The
information is being updated as new information becomes available.
https://docs.google.com/presentation/d/1PKBr05cLP2ogSRSgIxfWXBh5oD4W81VqREtqZnLzb
N8/edit#slide=id.g6eb22723d
CEO Will Cook thanked the community for their efforts and stated Vail Health has no patients
with COVID-19 as of today. Cook stated that until there was a vaccine that more people would
contact the virus and there would be more deaths. Vail Health developed a key performance
indicator decision matrix that demonstrated the hospital's readiness in treating patients.
Chris Lindley of Vail Behavioral Health presented on Vail Health s testing capacity stating there
were plenty of tests and that the test was 90% accurate. Vail Health estimated 11% of local
population had contracted COVID-19 which meant 89% of population was still susceptible.
Mental health concerns were beginning to surpass COVID concerns. Lindley stated Vail Health
was ready begin relaxing public health restrictions to test their systems to prepare in the event a
second wave hits during ski season.
Council thanked Vail Health for their presentation.
7.2. Vail Economic Recovery Efforts in Response to the Public Health Crisis
Presenter(s): Mia Vlaar, Economic Development Director
Background: Town Council has identified economic recovery as a top priority in response to the
COVID 19 pandemic. The newly formed Vail Economic Recovery Team, a task force of the Vail
Economic Advisory Council, includes representatives from retail, restaurants, lodging, health,
and nonprofit organizations as well Vail Valley Partnership and Vail Chamber and Business
Association, has met twice and formulated recommendations to support the Vail business
community. The team is building on the work of Eagle C
the work of the Vail V industry task forces. The team has developed tactics to
support local businesses including lodging, restaurants and retail to move toward a swift and
safe reopening of our economy. The intent is to provide relief and support to our business
community while respecting and operating within the public health orders from Eagle County
and the state of outlined in
this memo. The tactics recommended below are intended in the context of the Town ma
emergency order and will be in effect for a temporary period of time. They are not intended to
permanently change the way we operate in Vail but rather improve prospects for businesses
and positively impact sales tax revenue during the public health crisis in a safe, productive and
temporary way.
Town Council Meeting Minutes of May 19, 2020 Page 5
Vlaar reminded town council they had identified economic recovery as a top priority in response
to the COVID-19 pandemic. The newly formed Vail Economic Recovery Team had two
meetings and formulated recommendations to support the Vail business community. The team
had focused on creating safe spaces to accommodate more customers, creation of alcohol
consumption areas in designated public spaces for greater revenue capture, providing
businesses with PPE support, rent relief, and reimagined events. Vlaar stated these
recommendations would coincide with Eagle County Public trail map from the
green phase to the blue phase anticipated on May 25th with the Governor s approval.
Staff were working through the logistics of Vail America Days which would include fireworks on
July 4th and a socially distanced walking tour of stationary parade floats throughout the villages.
The event would be coordinated with Eagle County according to guidance from public health.
Vail Farmers' Market would be a virtual format beginning June 14 with first formal market on the
streets July 5. Vlaar reported a rent relief program for businesses was being explored based on
a model that has been created in Aspen which involved a 3-way arrangement between landlord,
tenant and the city.
Council stressed the importance for everyone to honor the 5 commitments of containment: 1)
maintaining 6 feet of social distance; 2) wash hands often; 3) cover face in public; 4) stay home
when sick; 5) get tested immediately if you have symptoms.
7.3. Reconsideration of the Public Works Shop Yard Expansion Retaining Wall and
Utilities Project Award
Presenter(s): Greg Hall, Public Works Director
Action Requested of Council: After hearing presentation, reconfirm, reconsider and provide
direction on the project.
Background: Public Works Director will present additional information about project options for
the Public Works Shop Yard expansion related to the retaining wall and utilities. Council
approved an agreement with Hyder Construction for $4.6 M on May 5. With some additional
information to be presented about the project, Town Council will be asked to reconfirm,
reconsider and provide direction on the project considering this information.
Hall reviewed the $4,629,652.00 Public Works Shop Yard Expansion Retaining Wall and Utility
Project. Hall stated the goal of the first phase of the Public Works Shop Master Plan project
was to create a more efficient Streets Building which was currently over-crowded as well as
crowding out other functions of the shop complex. The wall was required on the west end of the
project to provide access into the new streets building once complete. Due to a portion of the
wall being required for the first phase, Hall said completing the whole wall was a more cost-
effective solution overall, which not only benefited the streets building but opened up room for
Town of Vail operations into the future. Specifically, allocated space for special event staging
over the long term as the Civic project (charter bus lot) would be lost as a staging site once it
was developed. The project also cleared up room on the far east side of the wall project to
accommodate the equipment needs for the electric bus electrification project and solar panels.
Hall reviewed the three options that were outlined in memorandum that was included in their
packet material.
Option 1: Proceed with the current project award.
Option 2: Delay the wall portion of the project for one year and construct the wall and
drainage improvements during the future Streets Building Phase.
Town Council Meeting Minutes of May 19, 2020 Page 6
Hall stated the waterline and electric utility work and rockfall berm are items of work which could
move forward this year and provide a better schedule regarding setting the streets building and
wall portion of the project up for success. Staff would come back to the council with the project
award for this work.
Option 3: The last option was to combine the two projects and hope to move forward in
2021 or further into the future.
Council thanked Hall for the detailed information concerning the project and they expressed
concerns around the $4,629,652.00-dollar amount during the current economic downfall.
Bruno made a motion to reconsider the project contract award to Hyder Construction until 2021;
Stockmar seconded the motion passed (7-0).
8. Action Items
8.1. Ordinance No. 6, Series of 2020, An Emergency Ordinance Amending Chapter 2 of
Title 4 of the Vail Town Code by the Addition of a New Section 4-2-7, Allowing
Consumption of Alcoholic Beverages in Designated Public Places
Presenter(s): Matt Mire, Town Attorney
Mire reviewed Ordinance No. 6, series of 2020 with council explaining the ordinance would
allow for public consumption of alcohol at Town parks and not on town right-of-way. Mire
explained currently individuals who were 21 years of age could consume alcohol in town parks
but not in the villages.
Town Manager Robson said this ordinance was temporary during COVID-19.
Coggin made a motion to approve Ordinance No. 6, Series of 2020; Foley seconded the motion
passed (7-0).
8.2. Resolution No. 17, Series 2020, A Resolution Concerning the Vail Reinvestment
Authority and its Taxable Tax Increment Revenue Bonds (Direct Build America Bonds,
Series 2010B; Authorizing and Directing Actions by the Town Manager with Respect to
the Preparation of Requests to the Town Council for Appropriation of Moneys to Fund
any Deficiencies in the Revenues Pledged to the Payment of such Bonds; and
Authorizing the 2020 Cooperation Agreement.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Resolution No. 17, Series
2020
Background: Please see attached memorandum.
Staff Recommendation: Approve or approve with amendments Resolution No. 17, Series 2020.
Halloran reviewed Resolution No. 17, Series of 2020 with council. Halloran stated in March
2020 the municipal bond market was in turmoil and oversaturated, however since then it has
stabilized and continues to present an opportunity for interest savings estimated at over
$700,000.
Town Council Meeting Minutes of May 19, 2020 Page 7
Foley made a motion to approve Resolution No. 17, Series of 2020; Mason seconded the
motion passed (7-0).
8.3. Permission to Proceed through the Development Review Process for use of Town
of Vail owned property for the placement of air conditioning units and associated
screening in the vicinity of 292 East Meadow Drive.
Presenter(s): Erik Gates, Planner
Action Requested of Council: The Town Council is asked to review a request to submit a
development review applications (Design Review Board) for use Town of Vail property for the
placement of air conditioning units and associated screening on Town owned property and
public rights of way.
Staff Recommendation: The Vail Town Council instructs Town Staff to sign the development
application on behalf of the property owner and permit the project to proceed through the
development review process for the proposed improvements.
Gates stated the applicant had attempted to receive a previous permission to proceed for A/C
units on April 7, 2020. Council denied the application for a number of reasons
including concerns over noise generation, clean energy use for these improvements,
and the need for use of town-owned property. The applicant had returned with an
updated application that included new proposed locations for some A/C units and a
. Gates said all A/C
units would be placed adjacent to the building. These two units would be screened by fencing to
match existing fencing around the pool enclosure. The A/C units proposed for the South side of
the building are proposed within Mountain House property, however, screening would need to
be placed on town Stream Tract. There would be additional A/C units and screening being
proposed on the east side of the building, subject to an agreement between the owners of
Mountain Haus and Vail Mountain Lodge. All other improvements occur entirely within private
property.
Council appreciated the additional information regarding this request.
Coggin stated he would not approve this request until there was a consistent process developed
for everyone to follow.
Foley confirmed with Gates this request was to allow the applicant to go before the DRB for
approval.
Bruno made a motion to approve this request and allow the applicant to go through the Design
Review Board process for use of Town Vail Property for the placement of air conditioning units
and associated screening in the vicinity of 292 East Meadow Drive; Langmaid seconded the
motion passed (6-1* Coggin opposed).
8.4. Stephens Park Play Area Renovation Update and Direction
Presenter(s): Gregg Barrie, Senior Landscape Architect
Action Requested of Council: Listen to presentation and direct staff on next steps.
Town Council Meeting Minutes of May 19, 2020 Page 8
Background: Construction of the Stephens Park Play Area Renovation project was put on hold
in February due to high construction costs and limited contractor availability. COVID-19 related
changes to contractor schedules have resulted in an opportunity to construct the project at a
significantly reduced cost. See attached staff memorandum for detailed information.
Barrie reviewed the Stephens Park Play Area Renovation project with the council. The project
was put on hold in February due to high construction costs and limited contractor availability.
The revised cost to renovate Stephens Park was comparable to other recent Town of Vail
playground projects. Three most recent play area projects have ranged in cost from about
$375,000 in 2012 to $490,000 in 2016. Barrie stated this was a good opportunity to complete a
necessary project at a reduced cost while simultaneously providing stimulus to the local labor
force.
Council noted there are many new families in Stephens Park area and are excited to see the
update. It was confirmed the construction would happen in June and July.
Stockmar made a motion to authorize the Town Manager to enter into an agreement with RA
Nelson not to exceed $286,000.00 and an agreement with ID Sculpture not to exceed $61,000
in connection to the park plans that were discussed; Coggin seconded the motion passed (7-0).
9. Public Hearings
9.1. Ordinance No. 5, Series of 2020, Second Reading, An Ordinance Reducing the
Numbers of Board Members Required to Serve on the Town of Vail Arts Board
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.
5, Series of 2020 upon second reading
Background: The Vail Town Council wishes to reduce the number of board members required to
serve on the Town of Vail Arts Board from seven members to five members.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 5, Series of
2020 upon second reading.
Mire reviewed Ordinance No. 5, Series of 2020 with council stating there were no changes since
the first reading.
There was no public comment.
Coggin made a motion to approve Ordinance No. 5, Series of 2020 upon second reading;
Mason seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 8:45
p.m.
Respectfully Submitted,
Town Council Meeting Minutes of May 19, 2020 Page 9
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of June 2, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, June 2, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held with virtual access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar (joined virtually via Zoom)
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was no public comment.
Foley offered condolences to the families of Connie Knight and Wolf Mueller, who recently
passed away. Both were long time locals.
2. Consent Agenda
2.1. Resolution No. 20, Series of 2020, A Resolution approving a Care Act Grant, Phase
I Contract with the Colorado Department of Transportation
Background: This is the first of two CDOT grants that are a part of the Federal CARES Act. It is
designed to help fund transit operating and administrative costs to mitigate the impact of the
COVID 19 response
Foley made a motion to approve Resolution No. 20, Series of 2020; Coggin seconded the
motion passed (7-0).
2.2. Resolution No. 21, Series 2020, A Resolution approving a Contract Letter, a
Trench, Conduit, and Vault Agreement, and an Underground Right-of-Way Easement with
Holy Cross Energy
Background: The Town received a federal grant to upgrade the power at the Public Works
facilities in order to accommodate the power needs of charging stations for electric buses. In
order to move forward with the work the town must contract with Holy Cross Energy (HCE),
Town Council Meeting Minutes of June 2, 2020 Page 2
expand the existing Holy Cross Energy easement, and enter into a Trench, Vault, and Conduit
Agreement with HCE.
Staff Recommendation: Staff recommends that the Town Council approves the Town Manger to
enter into a contract with HCE, approves the expansion of the HCE easement, and approves
the Holy Cross Energy Trench, Conduit and Vault Agreement by approving Resolution No. 21
Series 2020.
Foley made a motion to approve Resolution No. 21, Series of 2020; Coggin seconded the
motion passed (7-0).
2.3. Resolution No. 22, Series of 2020, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020
Through December 31, 2020.
Background: See attached memo.
Staff Recommendation: Approve, approved with amendments or deny Resolution No. 22, Series
of 2020.
Foley made a motion to approve Resolution No. 22, Series of 2020; Coggin seconded the
motion passed (7-0).
2.4. Resolution No. 23, Series 2020, a Resolution approving a Revocable License
Agreement with the Colorado Department of Transportation for the Construction and
Maintenance of a Deer Fence
Background: CDOT is in the process of improving the wildlife fence in Dowd Junction as a part
of the on-going asphalt overlay project. In order to make these wildlife fence improvements
CDOT is requesting to install wildlife fence within town property in Dowd Junction and receive a
Revocable License Agreement to install and maintain it.
Staff Recommendation: Approve Resolution No. 23, Series 2020 - CDOT Wildlife fencing
Revocable License Agreement
Foley made a motion to approve Resolution No. 23, Series of 2020; Coggin seconded the
motion passed (7-0).
2.5. Resolution No. 24, Series of 2020, A Resolution of the Town Council Extending the
Declaration of a Local Disaster Emergency
2.6. Forethought Fiber Optic Utility Easement
Background: Forethought, a fiber optic network provider, is requesting to install underground
Staff Recommendation: Approve Fiber Optic Utility Easement
Foley made a motion to approve Resolution No. 24, Series of 2020; Coggin seconded the
motion passed (7-0).
Town Council Meeting Minutes of June 2, 2020 Page 3
2.7. Vail America Days Agreement for Event Funding
Background: Highline Sports and Entertainment has been awarded $67,500 to produce the Vail
America Days activities including the American Days Parade. This years parade will be
operated in a new and creative way to support social distancing practices. Highline Sports and
Entertainment has already been working in good faith on the planning of the annual July 4th
event.
Staff Recommendation: Approve the Town Manager to enter into an agreement on a form
approved by the Town Attorney, with Highline Sports and Entertainment for the production of
Vail America Days in an amount not to exceed $67,500.
Foley made a motion to authorize the Town Manager to enter into an agreement with Highline
Sports and Entertainment not to exceed $67,500; Coggin seconded the motion passed (7-0).
3. Town Manager Report
There was no report from the Town Manager.
Mayor Chapin noted the afternoon meeting ran late and there were a few afternoon agenda
items which council did not get the opportunity to discuss. Those agenda items were quickly
presented:
DRB/PEC Update
Council had no call ups.
Matters from Mayor, Council and Committee Reports
Stockmar complemented community members for a peaceful Black Lives Matter
march over the weekend. He also expressed concern of a significant economic
recession.
Foley complimented the library staff for helping patrons with materials pick up and
other services the library has provided during COVID-19. Additionally, Foley asked
staff to provide follow ups to questions that have been emailed to Council regarding
sensitivity training by PD, summer parking & conflict of interest rules for council.
Robson stated staff had recommended suspending paid overnight parking for the
summer in the structures due to reduced volume of visitors and payroll costs. Staff
would be ready to provide more information on other topics at upcoming meetings.
Langmaid noted her participation in a quarterly meeting of the Climate Action
Collaborative. Transportation had replaced buildings as being the biggest local
contributors of greenhouse gases.
Chapin inquired when the temporary East Vail wildlife fence would be coming down.
He also shared a suggestion from a resident to implement a bicycle dismount zone in
Vail Village.
Bruno asked for an update on the 106 lawsuit challenging approval of the Booth
Heights development at the next meeting. She suggested scheduling a work session
to discuss the inventory of houses in the community. She also suggested the idea of
a hammock garden - might be a great way to social distance and create an
interesting spot in the village.
Mason thanked the Public Works crew and the entire community for doing all they
can to create a safe and vibrant place.
Town Council Meeting Minutes of June 2, 2020 Page 4
Coggin inquired about ways to improve the wetlands area near the mini golf area in
Lionshead. He also expressed concern about the town's process to address
encroachment requests.
Council noted for people to be aware there is a mother moose and baby moose in
the Lionshead area
4. Action Items
4.1. First Reading of Ordinance No. 7, Series 2020, an Ordinance making adjustments
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund,
Marketing Fund, Dispatch Services Fund,
and Heavy Equipment Fund
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2020.
Smith presented an overview of Ordinance No. 7, Series of 2020. Smith stated the majority of
the supplemental was
recession plan in response to COVID-19. In this phase the
drop a total of $15.3 million, or a 21% percent reduction from the original budget.
General Fund: would be adjusted by a decrease of $5,101,319, offset by $1,347,000 in
Transit CARES grant proceeds and expenditure reductions of $1,895,319. Staff was also
proposing to use $2.0M of reserves. The adjustments would result in net deficit of $6.5
million and an estimated ending fund balance of $29.8 million, or 68% of normal annual
revenue streams. Smith noted was a minimum of 35% reserve
balance.
Marketing Fund: staff proposed an estimated 30% ($864,365) reduction in spending on
special events across both the Commission on Special Events and Council funded
events. Staff was working with event producers to reassess opportunities for newly
imagined ways to draw visitation within the guidelines of public health orders. Smith
noted events would be reassessed based on estimated in-town visitation, enhanced
guest experience and the projected sales and lodging tax revenue to be generated.
Council expressed concern on the 30% reduction. Smith reassured the dollars would still be
used towards promoting economic development within the villages.
Capital Projects Funds: The Capital Projects Fund reflects a decrease in sales tax of
$1,888,000 from the amended budget. This was a total decrease in sales tax revenue of
$5,463,000 under t plan. The adjustments
resulted in an estimated ending fund balance of $23.8 million.
Real Estate Transfer Tax Fund: Smith reviewed the reductions in the RETT fund which
included $195,848 in salary and benefits in the environmental and parks departments for
staffing vacancies and reduced summer seasonal services. The adjustments resulted in
an estimated ending fund balance of $11.5 million.
Heavy Equipment Fund: will reflect fuel savings of $17,050 from the reduction of
summer bus service. These savings will be offset by a decrease in the interfund agency
Town Council Meeting Minutes of June 2, 2020 Page 5
transfer from the General Fund. The Heavy Equipment Fund will also reflect savings of
$83,135 from vehicle purchases ($20,835) and deferring the replacement of trailer
($62,300) until 2021. The adjustments resulted in an estimated ending fund balance of
$1.8 million.
There was no public comment.
Council had no further comments.
Foley made a motion to approve Ordinance No. 7, Series of 2020 upon first reading; Coggin
seconded the motion passed (7-0).
5. Public Hearings
5.1. Ordinance No. 2, Series of 2020, First Reading, An ordinance for the rezoning of a
portion of the property located at 366 Hanson Ranch Road/Lot 1, 366 Hanson Ranch
Road Subdivision. The proposed rezoning would change the Zone District from
Agriculture and Open Space (A) District to the Public Accommodation (PA) District and
setting forth details in regard thereto. (PEC19-0022)
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 2, Series of 2020, upon first reading.
Background: The applicant, VailPoint LLC, represented by Sarah J Baker PC., is requesting a
zone district boundary amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code,
to allow for the rezoning of a portion of the property located at 366 Hanson Ranch Road/Lot 1,
366 Hanson Ranch Road Subdivision. The proposed rezoning would change the Zone District
from Agriculture and Open Space (A) District to the Public Accommodation (PA) District.
Staff Recommendation: The Planning and Environmental Commission held a public hearing on
the zone district boundary amendment on March 9, 2020 where a recommendation for approval
was forwarded to the Vail Town Council by a vote of 4-2 (Gillette and Perez opposed).
Stockmar recused himself from this item after discussion with the Town Attorney.
Spence provided a brief history on the zoning of the property and background on the PEC
meetings regarding the application. Additionally, Spence noted he would not being reviewing the
criteria with council but asked if they had any questions. There were none.
Sarah Baker, representing VailPoint LLC the applicant, clarified this was the first time this
zoning application had come before council. Baker reviewed the size of the lot and the fenced
area of 366 Hanson Ranch Road compared to other Vail properties with the similar lot sizes and
the type of business that have operated on those properties. Baker stated the fence had been
on the property since 1968 and that the property had never been used as open space or a play
area for children since it was part of the residence on the property. Baker went onto to review
the permitted uses and the Town s definition of open space per code and why 366 Hanson
Ranch Road did not fall under that definition. The existing non-conformities were reviewed such
as setbacks and permitted uses. Baker stated the rezoning being requested would help bring
Town Council Meeting Minutes of June 2, 2020 Page 6
the property up to code requirements. Baker went onto review the options council have if the
zoning was approved or denied. Additionally, Baker felt criteria had been meant for this
application and requested council approve the application.
Council asked Baker about the covenants. Baker reviewed the covenants stating they were
originally put in place in the 60 s and amended in the late 70 s and amended in 1984 again.
She stated the covenants had been ignored and violated throughout the village and not
enforced and may not be effective any longer. Council questioned the adverse possession case
and if there was a review of the Town s documents regarding the property. Baker stated that
staff and she have done a significant reviewed and research of the property. No application,
commitment or minutes are found in Town records regarding the property. The property was
there prior to the creation of the Town. Council asked Spence if there were anything in the
presentation he would like to clarify. Spence stated Open Space was not a definition
in Town Code but in high designation in the Town Charter ensuring property that achieves that
designation can only be changed or altered by a vote of the Vail residents. Overall Spence did
agree with the difficulties of a multi-zoned parcel. Council asked the Town Attorney to confirm
covenants and zoning are different things. Mire confirmed the covenants do deal with
improvements within certain tracts and the Town was a beneficiary to some of those covenants.
None of the covenants bare to what was being discussed tonight. Council also asked Mire to
explain what deem applicable was in criteria 8 of the staff memo. Mire explained what council
would be irrelevant to this zoning application.
Public Comment was called.
Wendell Porterfield, on behalf of the Tivoli and other surrounding properties, felt the convents
did have standing. Porterfield stated the protective covenants applied to certain tracts. The
1984 amended covenants stated tract E was to be open area and not build into tract E and
argued the covenants were enforceable.
Tracy Kinsella, Garfield and Hecht, representing Michael and Elizabeth Galvin, opposing the
zoning changes. Kinsella, showed an aerial of the area and showing green space band and
the protective covenants. Demonstrating the open area. Kinsella also recited the covenants
and clauses on tract E and open area.
Jim Stovall, representing owners of 302 Mill Creek Circle, Williams family, request council deny
the applicant. The argued the adverse ownership and that the covenants were abandoned.
The open are was a covenant restriction that could be ignored and ran with the land.
Carol Krueger, family owned property that overlooks tract E, covenants could not be ignored
and the goal of the covenants. Krueger felt the criteria was not met and council must deny the
application.
Greg Perkins, representing Galvin family, asked council to enforce the covenants at minimum
causes criteria 1 and 2 to fail. There were other zoning options then what the applicant
presented and other zone districts should be investigated prior to granting this application.
Public comment was closed.
Baker addressed the public comments. Gaining GRFA was not true. Yes, there were other
zoning district options such as residential.
Coggin and Bruno both stated on the record they felt the applicant met all criteria.
Mason did not believe criteria 4 and 5 were met.
Langmaid did not believe criteria 1, 4 and 5 were met.
Town Council Meeting Minutes of June 2, 2020 Page 7
Foley also did not believe criteria 1, 4, 5 and 8 were met.
Chapin felt the criteria was met.
Bruno made a motion to approves, on first reading, Ordinance No. 2, Series of 2020, an
ordinance for the rezoning of a portion of the property located at 366 Hanson Ranch Road/Lot 1,
366 Hanson Ranch Road Subdivision. The proposed rezoning would change the Zone District
from Agriculture and Open Space (A) District to the Public Accommodation (PA) District and
setting forth details in regard thereto; Coggin seconded the motion was tied and failed (3-3).
5.2. Ordinance No. 3, Series of 2020, First Reading, An Ordinance for a Zone District
Boundary Amendment, Pursuant to Section 12-3-7, Amendment Vail Town Code, to Allow
for a Rezoning of Tract C, Lot 1, Lot 2, and Lot Vail Das Schone Filing No. 1 and Lot 1,
Vail Das Schone Filing 3; The Rezoning will Change the Zone District from Commercial
Core 3 (CC3) to the Public Accommodation 2 (PA-2) District
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 3,
Series of 2020 - First Reading
Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning
Group and Triumph Development, is requesting approval of Ordinance No. 3, Series of 2020 an
ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail
Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing
No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from
Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District.
Staff Recommendation: The Planning and Environmental Commission held a public hearing on
the proposed Zone District Boundary Amendment on April 13, 2020 where a recommendation
for approval was forwarded to the Vail Town Council by a vote of 6-1-0 (Gillette opposed).
Roy provided a quick overview of the application and reason for the rezoning request. The
Planning and Environmental Commission held a public hearing on the proposed Zone District
Boundary Amendment on April 13, 2020 where a recommendation for approval was forwarded
to the Vail Town Council by a vote of 6-1-0.
Dominick Mauriello, representing the applicant TNFREF III, stated he would be presenting on
Ordinance No. 3 and the next agenda item Ordinance No. 4 regarding the special district as one
presentation. Mire stated the presentation was fine but both agenda items have public
comment. Mauriello reviewed what rezoning the property to Public Accommodation 2 would
accomplish:
Allows the hotel to be a conforming use
Allows hotel rooms
Allows limited service lodge units
Resolves density and GRFA issues
Brings existing height closer to compliance
An overview of the current hotel and amenities were also reviewed. Mauriello stated the
redevelopment team agreed with the public comment that had been received regarding the
green/blue roof and the roof was going to be changed. The redevelopment would bring:
79 new hotel rooms
15 employee housing units with 1-3 bedrooms
Town Council Meeting Minutes of June 2, 2020 Page 8
3,950 sq. ft. of new meeting room space
Restaurant remain the same
New 6 wide sidewalk along Chamonix
New landscape areas
Stairway from Chamonix to parking lot for employees
Pedestrian easement along east property line to align with any future redevelopment of
parcel to the east
Height and character of the neighborhood was reviewed along with view changes for neighbors
that are behind the hotel.
Council asked about shading on Chamonix and the icy conditions that may occur in that area.
Mauriello stated the development had mitigated that as much as they could but the change in
the façade and heated sidewalk, but there would be some shade impact.
Public comment was called.
Mike Spears, resident, spoke to the height of the project. The majority of the building height is
36 and did not agree with Mauriello s view of the character of the neighborhood. Spears noted
there was anything close to that height in the area.
Elise Howard, resident, expressed support for both the rezoning and the SDD. Housing is very
important and the development proposal was too great to pass up.
Tanya Boyd, resident, lives directly behind the hotel and would be directly affected by the height
of the redevelopment. She expressed concern on very little sunlight and shade.
Chris Romer, Vail Valley Partnership, expressed support of both the rezoning and SDD. This
was a no brainer stated Romer.
Pat Lauer, resident, been involved since the beginning. Lauer felt there was misrepresentation
by the developer such as photos being at ground level. The density of 782 people would really
impact the neighborhood with vehicle traffic. Chamonix road currently was icy but blocking the
sun even more would make the street dangerous. Lauer additionally expressed concern
regarding snow removal, snow storage area and bus service impacts.
Alison Wadey, Vail Chambers representative, expressed support for both the rezoning and the
SDD.
Steve Lindstrom, Vail Local Housing Authority representative, expressed support for the project.
Public comment was closed.
Mauriello stated the majority of the concerns were more about the EHU building and more
towards the SDD and not the rezoning.
There was no further questions from council.
Bruno made a motion approve on first reading, Ordinance No. 3, Series of 2020 an ordinance
for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail Town
code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1
and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from Community
Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District; Coggin seconded the
motion (7-0)
5.3. Ordinance No. 4, Series of 2020, First Reading, An Ordinance Creating Special
Development District No, 42, Highline Doubletree, Pursuant to Article A, Special
Town Council Meeting Minutes of June 2, 2020 Page 9
Development District, Chapter 9, Title 12, Zoning Regulations, Vail Town Code, and
Setting Forth Details in Regard Thereto.
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 4,
Series of 2020 - First Reading
Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning
Group and Triumph Development, is requesting a recommendation to the Vail Town Council for
approval of a Special Development District, pursuant to Section 12-9-A, Special Development
(SDD) District, Vail Town Code, located at the property of 2211 N. Frontage Road West, which
is comprised of Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das
Schone Filing 3.
Staff Recommendation: The Planning and Environmental Commission held a public hearing on
the proposed SDD on April 13, 2020 where a recommendation for approval was forwarded to
the Vail Town Council by a vote of 4-3 (Gillette, Kjesbo, and Pratt opposed).
Roy provided a quick overview of Ordinance No. 4, Series of 2020, a Special
Development District, pursuant to Section 12-9-A, Special Development (SDD) District, Vail
Town Code, located at the property of 2211 N. Frontage Road West, which is comprised of
Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone
Filing 3. Roy provided the benefits of the SDD which was also presented by the applicant
during the previous presentation for Ordinance No. 3, Series of 2020.
Mauriello, representing the applicant TNFREF lll Bravo Vail LLC, provided the presentation
for the SDD with the presentation for Ordinance No. 3, 2020.
Council asked if the developer had looked at changing the EHU orientation to run
north/south. Mauriello stated they had and there would be loss of parking and do not
believe it would work. Mauriello questioned if it would violate fire code due to narrow turn.
Mauriello spoke to the height of the building stating the height along Chamonix Ln. varied
from 20 ft eve façade to about 34 ft façade height. The back of the building that was 4
stories façade does come closer to 48ft height limit.
Stockmar questioned some of the criteria being met on 1, 2, 3, 5, 6, 7 and 9 and would like
more information at the second reading.
Foley expressed concern on icy roads and sidewalks, parking, and 3 stories on the
Chamonix side seemed too much
Bruno thanked the developer for coming with a project with employee housing.
Mason also thanked the developer for what they are doing but would like to see something
different on the EHU.
Langmaid expressed concern on the height of the EHU.
Bruno made a motion to approve, with conditions, on first reading, Ordinance No. 4, Series
of 2020 an ordinance creating special development district No.42, Highline Double Tree,
pursuant to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning
Regulations, Vail Town Code, and setting forth details in regard thereto with the PEC
conditions listed in the staff memorandum; Coggin seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 9:30
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of June 16, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, June 16, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none
2. Proclamations
2.1. Proclamation No. 4 Series of 2020, 50th Anniversary of the Vail Rotary Club
Presenter(s): Penny Wilson, Vail Rotary Club President and Jason Denhart, Vail Rotary Club
Member
Each council member took turns reading Proclamation No. 4, Series of 2020 recitals into the
record.
3. Any action as a result of executive session
There was none.
4. Consent Agenda
4.1. Resolution No. 26 Series of 2020 A Resolution Authorizing the town Manager to
Execute a Bill of Sale Accepting Certain Improvements Existing on Lot 3 Middle Creek
Village on Behalf of the Town of Vail
Langmaid made a motion to approve Resolution No. 26, Series of 2020; Coggin seconded the
motion passed (7-0).
Town Council Meeting Minutes of June 16, 2020 Page 2
4.2. Resolution No. 27, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Langmaid made a motion to approve Resolution No. 27, Series of 2020; Mason seconded the
motion passed (6-0*Coggin was not present during vote).
4.3. Resolution No. 28, Series of 2020, A Resolution Approving an Amendment to an
Intergovernmental Agreement Between the Town of Vail and the Colorado Department of
Transportation Regarding the Construction of a Berm
Langmaid made a motion to approve Resolution No. 28, Series of 2020; Foley seconded the
motion passed (6-0*Coggin was not present during vote).
4.4. Resolution No. 29, Series of 2020, A Resolution Approving A Collaboration
Agreement Regarding Disbursement of Coronavirus Aid, Relief and Economic Security
Act Funds to County and Local Governments Between Eagle County and the Towns of
Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, and Vail in the State of Colorado
Langmaid made a motion to approve Resolution No. 29, Series of 2020; Foley seconded the
motion passed (7-0).
4.5. Agreement with Intergraph Corporation, dba Hexagon Public Safety and
Infrastructure (for Computer Aided Dispatch System Upgrades)
Background: Intergraph Corporation, dba Hexagon Public Safety and Infrastructure has
provided the Town a proposal to upgrade the Computer Aided Dispatch System (CAD). The
project was budgeted and will be paid from the Dispatch Fund.
Staff Recommendation: Authorize the Town Manager to accept the proposal from Intergraph
Corporation dba Hexagon Public Safety and Infrastructure, to upgrade our CAD system for an
amount not to exceed $360 K.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Hexagon Public Safety and Infrastructure in an amount not to exceed $360,000; Foley
seconded the motion passed (7-0).
5. Town Manager Report
5.1. Wildlife Habitat Improvement Update
Robson provided an update on the wildlife habitat improvement project. The town is progressing
on an MOU with USFS on fuels reduction Environmental Assessment for 4,500 acres in East
Vail. Additionally, the temporary wildlife fence is coming down that has been used to keep
bighorn sheep off the Frontage Road and I-70. Planning work will begin on a permanent fence
in partnership with CDOT.
5.2. Wildlife Fencing in East Vail Update
Robson shared the West Vail Master Plan Process was kicking off with information available on
http://EngageVail.com. A 15-member voluntary advisory committee had been appointed and
would hold its first meeting this week. Mason will serve on behalf of Town Council.
6. Public Hearings
6.1. Ordinance No. 3, Series of 2020, Second Reading, Rezoning 2211 N. Frontage
Road
Presenter(s): Greg Roy, Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 3, Series of 2020, upon second reading.
Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello
Planning Group and Triumph Development, is requesting approval of Ordinance No. 3, Series of
2020 an ordinance for a zone district boundary amendment, pursuant to Section12-3-7,
Amendment, Vail Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das
Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone
district from Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District.
Staff Recommendation: The Town Council held a public hearing on the proposed Zone District
Boundary Amendment on June 2, 2020 where Town Council approved Ordinance No. 3 on first
reading with a vote of 7-0.
Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no
changes since second reading.
Mauriello, representing the applicant TNFREF lll Bravo Vail LLC, had no additional information
to provide since the first reading on June 2, 2020.
Council had no questions for staff or the applicant.
There was no public comment.
Bruno made a motion to approve, on second reading, Ordinance No. 3, Series of 2020 an
ordinance for a zone district boundary amendment, pursuant to Section12-3-7, Amendment, Vail
Town code, to allow for a rezoning for Tract C, Lot 1, Lot 2, and Lot 3 Vail Das Schone Filing
No. 1 and Lot 1, Vail Das Schone Filing 3; The rezoning will change the zone district from
Community Commercial 3 (CC3) to the Public Accommodation 2 (PA-2) District. Based upon the
review of the criteria outline in Section Vl of the Staff memorandum to the PEC dated April 13,
2020, and the evidence and testimony presented; Mason seconded the motion passed (7-0).
6.2. Ordinance No. 4, Series of 2020, Second Reading, An Ordinance Creating 20 min.
Special Development District No, 42, Highline Doubletree, Pursuant to
Article A, Special Development District, Chapter 9, Title 12, Zoning Regulations, Vail
Town Code, and Setting Forth Details in Regard Thereto
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve, Approve with Conditions, or Deny Ordinance No. 4,
Series of 2020 - Second Reading
Background: The applicant, TNFREF lll Bravo Vail LLC, represented by Mauriello Planning
Group and Triumph Development, is requesting the Vail Town Council approve Ordinance No.
4, Series of 2020 on second reading to establish Special Development District No. 42, Highline
Doubletree, pursuant to Section 12-9-A, Special Development (SDD) District, Vail Town Code,
located at the property of 2211 N. Frontage Road West, which is comprised of Tract C, Lot 1,
Lot 2, and Lot 3 Vail Das Schone Filing No. 1 and Lot 1, Vail Das Schone Filing 3.
Staff Recommendation: The Planning and Environmental Commission held a public hearing on
the proposed SDD on April 13, 2020 where a recommendation for approval was forwarded to
the Vail Town Council by a vote of 4-3 (Gillette, Kjesbo, and Pratt opposed).
Roy provided council a brief overview of Ordinance No. 4, Series of 2020 stating there were no
changes since second reading.
Mauriello, representing the applicant, presented on the rezoning and SDD. He started his
presentation by answering some of the concerns that were expressed during the first reading of
Ordinance No. 4, Series of 2020. Mauriello explained when reviewing reorienting the EHU on
the lot would violate fire code and limit parking and space. Additionally, changing from 4 stories
to 3 stories would eliminate several employee units. Each criteria was reviewed and Mauriello
demonstrated how each were being met. Mauriello showed the public benefits:
Employee Housing
Exceeding requirements
15 Unit EHU funded by a private developer
No Town subsidy
Onsite dormitory
Pedestrian Access Easement
Allows for future access
Allows for greater community access
Chamonix Sidewalk
The only sidewalk in the neighborhood
Live Beds and Conference Space
79 new hotel room
New conference space
Revenue
Redevelopment of Infill Site
Public Art
Sustainability
Council had no questions.
Public hearing was called
Elise Howard, resident, expressed support for this project. Felt it was very important to come
and reiterate her support for the development.
Chris Romer, Vail Valley Partnership, sent an email in support of the project.
Pat Lauer, resident, she stated concerning the SDD she did not be the capability criteria was
met. She questioned the height of building comparisons, icy conditions, parking and snow
storage.
Town Council Meeting Minutes of June 16, 2020 Page 5
Steve Lindstrom, Vail Local Housing Authority, expressed support for both the rezoning and
SDD.
Public comment was closed.
Mauriello responded to compatibility is based zoning allows and what could be built there. Just
because a building chooses to only be 1 story does not ensure it would always stay 1 story
when they could build 2. Mauriello additionally stated the project would improve safety with the
addition of the sidewalk in that area.
Langmaid stated she appreciated the solar addition and the project meets all the criteria.
Stockmar stated he appreciated the developer answering the questions he had on June 2. He
felt there was room to approve parking but would not hold up the vote based on that issue. He
felt all criteria were met.
Bruno expressed disappointment for PEC reducing the number of EHUs. She felt all criteria
was met.
Coggin also felt criteria was met and thanked Mauriello for the presentation and changes.
Chapin thanked the developer for all the efforts and all criteria was met.
Mason agreed the criteria was met. She felt PEC did a great job.
Foley stated criteria 1, 3, 6, and 7 were met and for those reasons he would oppose the
ordinance.
Bruno made a motion approve, with conditions, on second reading, Ordinance No. 4, Series of
2020 an ordinance creating special development district No.42, Highline DoubleTree, pursuant
to Article A, Special Development (SDD) District, Chapter 9, Title 12, Zoning Regulations, Vail
Town Code, and setting forth details in regard thereto with the recommend PEC conditions in
staff memo; Coggin seconded the motion passed (6-1*Foley opposed)
6.3. Ordinance No. 7, Series of 2020, Second Reading, Ordinance making adjustments
to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund,
Marketing Fund, Dispatch Services Fund,
and Heavy Equipment Fund
Presenter(s): Carlie Smith, Financial Service Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 7, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 7, Series 2020.
Smith presented an overview of Ordinance No. 7, Series of 2020 stating there were only a few
changes since the first reading:
Decreased budgeted parking revenues by $150,000 to reflect the decision for free
overnight parking during the summer
refined personnel savings adjustments. As a result, a total of $709,000 in reductions is
reflected in this budget supplemental from an additional $44,000 of salary and benefit
savings that was identified and is reflected at the crisis level. Smith noted across all
recession plan phases, personnel expenses are budgeted at a $1.5M decrease from the
original 2020 budget.
A 30% reduction in special event funding is a placeholder in the budget (both
Commission on Special Events and Council-funded events), staff is actively working with
event producers to reassess opportunities for newly imagined ways to draw visitation
within the guidelines of public health orders.
The adjustments resulted in net deficit of $6.5 million and an estimated ending fund balance of
$29.8 minimum of
35% reserve balance.
Vlaar, provided council an overview of the major summer events that had been reinvented due
to COCID-19 and the funding that would go towards those events. Vlaar reassured council
COVID-19 health recommendations would be followed during those events.
There was no public comment.
Foley made a motion to approve Ordinance No. 7, Series of2020 on seconded reading; Mason
seconded the motion passed (7-0).
Foley made a motion to recess into executive session pursuant to 1) C.R.S. §24-6-402(4)(b) - to
receive legal advice on specific legal questions; regarding: pending litigation, Delponte v. Town
of Vail and Essin et al. v. Town of Vail; 2) C.R.S. §24-6-402(4)(b)(e) - to receive legal advice on
specific legal questions; and to determine positions, develop a strategy and instruct negotiators,
regarding: MOU between the Town of Vail, Vail Resorts, and Triumph development regarding
the Booth Heights development; Coggin seconded the motion passed (7-0).
Matt Mire, Town Attorney, clarified although the executive session was not on the evening
agenda that this was an extension to complete the afternoon executive session.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 8:42
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of July 7, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, July 7, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Ric Almas, owner of Haagen-Dazs in Lionshead, expressed concern and disappointment over
the lack of event activations in Lionshead especially during the America Days and Farmer
Market. Village was packed but Lionshead was dead. Almas requested council spread the
events out to include Lionshead.
2. Any action as a result of executive session
There was none.
3. Award Recognition
3.1. Colorado Grand Scholarship Award Recognition
Presenter(s): Jenn Bruno, Council Member; Ed O'Brien and Don Shires, Colorado Grand
Representatives
Background: The Colorado Grand has offered an annual scholarship program to students
attending local schools in Eagle County. The 2020 award will be given to a senior student who
attends one of the local High Schools. Ed O Brien, representing Colorado Grand, will recognize
the student and highlight the upcoming summer Colorado Grand program, an event that has
been in Vail for over 30 years.
Bruno introduced this year Colorado Grand Scholarship recipient, Estefania Montserrat Godoy
Vizcarra, a 2020 Battle Mountain High School senior.
Ed O d how impressed he was with Godoy ication, essay and volunteer work.
Godoy reflected on her education and her enjoyment of helping others achieve their goals.
Godoy thanked the Colorado Grand and Council for choosing her.
4. Consent Agenda
4.1. May 5, 2020 Town Council Meeting Minutes
Foley made a motion to approve the May 5, 2020 Town Council meeting minutes; Langmaid
seconded the motion passed (7-0).
4.2. May 19, 2020 Town Council Meeting Minutes
Foley made a motion to approve the May 19, 2020 Town Council meeting minutes; Langmaid
seconded the motion passed (7-0).
4.3. Electric Charging Station install Contract Award
Background: See attached memo
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney with Encore Electric in the amount not to exceed, $62,120.00.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Encore Electric not to exceed $62,120.00; Mason seconded the motion passed (7-0).
4.4. Synexis Dry Hydrogen Peroxide System Contract Award
Background: See attached memo
Staff Recommendation: Authorize the Town Manager to enter into an initial purchase
agreement, in a form approved by the Town Attorney with Synexis in an amount not to exceed
$183,450 as directed by the council, in addition to the ongoing maintenance for 2020.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Synexis not to exceed $183,450.00; Foley seconded the motion passed (7-0).
5. Town Manager Report
5.1. Vail America Days Recap
Robson noted the Vail America Days recap was discussed during the afternoon economic
recovery discussion. Robson wanted to reassure the public and council that Lionshead was
considered during the planning of this event and would be considered in the logistics of future
events.
6. Presentations / Discussion
6.1. Police Use of Force Policy Discussion
Presenter(s): Dwight Henninger, Police Chief; Ryan Kenney, Police Commander; Craig Bettis,
Police Commander; and Police Sergeant Chris Botkins
Background: On Friday, June 19, 2020, Governor Polis signed Senate Bill 20-217, Enhance
Law Enforcement Integrity, into law. This presentation is an update to the new law
requirements.
Police Chief Henninger briefly reviewed Senate Bill 20-217 concerning police use of force.
Commander Kenney reviewed Vail Police use of force policies and explained the
policy required few changes to comply with SB20-217. The complete policy manual was jointly
managed by VPD and the Lexipol organization and followed the Colorado State model. Lexipol
was in the process of updating all policies effected by SB217 and would issue policy updates in
the coming days.
Police Sergeant Botkins provided several demonstrations of use of force for council to see and
explained Vail PD policy to exhaust all efforts to de-escalate a situation before using force.
Commander Bettis showed body cam worn videos of situations the PD had been involved. The
videos demonstrated the training the officers have had in de-escalating and using force if
needed. Bettis stated the Vail PD have conducted a variety of training related to use force
annually since 2015.
6.2. Vail Town Council's Alternate Housing Sites Initiative Memorandum of
Understanding Presentation
Presenter(s): George Ruther, Housing Director
Action Requested of Council: No Town Council action is requested at this time. The Mayor and
Town Council will hear public comment on this item during an evening public meeting on July
21st.
Background: The purpose of this agenda item is to present a copy of the Memorandum of
Understanding (MOU) prepared for the Vail Town
The Vail Town Council will hold a public meeting on July 21st to review the MOU in greater
detail and hear comment from the public. On January 16, 2020, Vail Mayor Dave Chapin
announced that the Town of Vail had approached representatives from Vail Resorts and
Triumph Development with the objective of exploring an alternate approach to the Booth
Heights development approved for East Vail. In doing so, it was acknowledged that the desire of
the Town was to pursue a win-win outcome that achieved an equitable balance between the
adopted housing and environmental stewardship goals. The proposed memorandum of
understanding outlines the details of an alternate housing site initiative.
Staff Recommendation: The memorandum of understanding is being presented to the Vail Town
Council and public on July 7th. To increase transparency and afford additional time for public
review prior to sharing public comment, a public meeting on this item is being held on July 21st.
Town staff recommends the Vail Town Council and members of the community listen to the
presentation in preparation of public meeting on July 21 st.
Ruther reviewed the draft Memorandum of Understanding with council explaining the MOU was
between the Town of Vail, Triumph Development, and Vail Resorts and it would serve to outline
the terms and details of an understanding between the partners which included a mutual
expectations, obligations, responsibilities with regard to a
Town Council Meeting Minutes of July 7, 2020 Page 4
adopted housing and environmental
stewardship goals.
The key deal points of the MOU included:
An extension of the approved Booth Heights entitlements
Lot 3, Middle Creek Subdivision would be made available for a future deed restricted
housing development as an alternate site to Booth Heights.
An EHU credit would be granted to Triumph Development/Vail Resorts for the deed-
restricted homes developed on Lot 3.
The Timber Ridge Village Apartments would be redeveloped in the future assuring a
notable increase in the number of deed restricted homes.
The Town would be granted the title to the Booth Heights Parcel in exchange for
Triumph Developme
Apartments
Wildlife fuels reduction would occur, and wildlife habitat enhancements would be
The Vail community was assured of increasing the supply of deed-restricted homes and
Ruther reviewed a potential timeline:
August 4, 2020: Grant approval extending the Booth Heights entitlements
December 31, 2020: Execute legally binding development agreements
March 1, 2021: Achieve entitlement approvals for new homes on Lot 3 Middle Creek
Subdivision
September 15, 2021 Nov 2022: Commence and complete construction of new homes
on Lot 3 Middle Creek Subdivision
September 15, 2021: Negotiate option to redevelop Tiber Ridge Village Apartments
Subject to meeting milestones: Grant title to Booth Heights Parcel to the town
Ruther stated public comment would be taken on the MOU during the July 21 st town council
meeting.
Robson noted the MOU was incredibly innovative and he was looking forward to hearing more
from Vail Resorts and the public.
Mayor Chapin reiterated the MOU was non-binding, but hopefully it would lead to a
development agreement in the future.
Langmaid said she has been a part of the conversations and that citizens needed to under the 7
steps that George reviewed tonight. Langmaid was hopeful the arrangement would lead to a
win-win situation for everyone.
Foley was encouraged members of the public to read the draft MOU and be prepared to share
their comments with Town Council in two weeks.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 8:00
p.m.
Respectfully Submitted,
__________________________________
Dave Chapin, Mayor
Town Council Meeting Minutes of July 7, 2020 Page 5
Attest:
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of July 21, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, July 21, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held virtually access provided through Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Caitlin Murray from Bravo! Vail provided an update on summer programming and adjustments
that were being made according to public health guidelines.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. June 2, 2020 Town Council Meeting Minutes
Langmaid made a motion to approve the June 2, 2020 Town Council meeting minutes;
Stockmar seconded the motion passed (7-0).
3.2. June 16, 2020 Town Council Meeting Minutes
Langmaid made a motion to approve the June 16, 2020 Town Council meeting minutes; Foley
seconded the motion passed (7-0).
3.3. Gore Valley Trail Contract Award
Background: On April 21, 2020 presented preliminary design options for the realignment of the
Gore Valley Trail through the Lionshead Ski Base area. Council selected a preferred option and
directed staff to return with a proposal for final design and construction documents. Otak has
provided a final proposal for the work in the amount of $172,000.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Otak to complete the final design and construction
documents for the realignment of the Gore Valley Trail through the Lionshead Ski Base area in
the amount not to exceed $172,000.00.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with OTAK
in the amount not to exceed $172,000; Foley seconded the motion passed (7-0).
4. Town Manager Report
4.1. Altair and Homestake Units Update (no material - verbal only)
Robson informed council the Altair unit was ready to be placed on the market. The funds from
the sale would go back into the housing funds. Homestake unit was currently being used by an
emergency response employee through October and would look into relocating the employee to
another unit later the Fall.
.
4.2. Community Picnics (no material - verbal only)
Community picnics had been cancelled this year due to COVID public health regulations. The
program will be back summer 2021.
4.3. Designated Open Space Board of Trustees Update (no material - verbal only)
Robson reported the Town received a request from the Vail Homeowners Association to
designate middle bench of Donovan as open space. The Designated Open Space Board of
Trustees (Town Manager, Town Council representative (Langmaid) and PEC representative
(Ludwig Kurz, PEC Chair)) would meet to consider the open space elements/characteristics of
the property and make a recommendation to council.
Additionally, Robson stated the Town Attorney would return at Aug. 4 meeting to review conflict
of interest laws currently on the books. This would help determine if council were interested in
additional policies.
5. Presentations / Discussion
5.1. Public Input on draft Memo of Understanding Prepared to Implement Alternative
Housing Sites Initiative
Presenter(s): Scott Robson, Town Manager, Dave Chapin, Mayor
Action Requested of Council: Public Input Session only.
Background: The Vail Town Council is inviting community members to offer public comment on
a draft memorandum of understanding document that outlines a series of steps between the
town, Vail Resorts and Triumph Development that will determine future ownership and use of
the Booth Heights property in East Vail while addressing the community priorities of housing
and wildlife protection.
Robson started the conversation with clarifying to the public that this was a council housing
initiative and not the Vail Local Housing Authorities and the Town Manager ould be
taking the lead on this project. Town owned Middle Creek Lot 3 property would be utilize for
future deed restriction housing and the town would ensure the Garden of Learning
would not have a gap in service due to relocation of their facility. Additionally, Robson
acknowledged there was a lot of work to be done with the housing plan to meet the 2027
housing goal:
1. Housing Location
2. Public v. Private
3. Cost
4. Funding Mechanism
Robson reminded the public the MOU was a draft document and council welcomed the public
comments tonight.
Public comment was called.
Kerry Donovan, CO. State Senator and former Vail council member, shared remarks and
statements she had received from Vail residents who requested she come to tonight
to speak on their behalf regarding Garden of Learning. Donovan shared the
following statements Comments falling on deaf ears ; staff and council are defensive
lectured in stead of listened to that are not happening ; threatening ;
disconnect . Though she does not agree with the comments Donovan felt she should
inform council of those concerns.
Larry Stewart, Vail resident, applauded council for making the draft MOU available for public
comment at this stage of negotiations. Stewart encouraged council to get a housing master plan
that would outline the process of future development and accomplish the 2027 housing goals.
Stewart was in favor of the swap but suggested taking the Middle Bench of Donovan Park off
the table.
Rob Ford, Vail resident and former council member, echoed concerns about the complexity of
the MOU. He was appreciative of the Town Council's determination to make progress on the
housing front and encouraged a housing master plan. Ford stated he and Foley worked together
on a housing plan 20 years ago.
Mike Browning, Vail resident, expressed concern the MOU was tied to the affordable housing
goals that could delay a land trade with Vail Resorts. Browning stated wildlife should not be tied
to affordable housing.
Blondie Vucich, Vail resident, expressed concerns about protection of the bighorn sheep herd.
Vucich stated there were many holes in the MOU and felt the Council could be losing the trust of
the community.
Leigh Carlson-Hernandez, Early Childhood Manager with Eagle County Department of Human
Services, provided council an overview of the demand for early childhood education. She
stated childcare facilities report there are many families on waiting lists.
Pete Feistmann, Vail resident, thanked council for their service and taking public comment on
the MOU. Feistmann agreed with other speakers about modifying the MOU regarding the
timing and conditions of the proposed land swap. He questioned what would happen if Triumph
doesn't build on the Middle Creek parcel especially during these economic times. Additionally,
he suggested a termination clause in the agreements be furthered review.
Tom Vucich, Vail resident, agreed with other speakers and asked what happens with the Booth
Heights parcel if the town gains title to it. He suggested modifying the language to clarify what
council s intent for what the property would be used for so that future councils face the
same problems.
Public comment was closed.
Council thanked the public for their comments and emails regarding this matter. Additionally.
Council wanted to reassure the CGL families that the council understood their concerns and no
children would be displaced.
6. Action Items
6.1. Ordinance No. 8, Series 2020, Frist Reading, An Ordinance Making Adjustments to
the Town of Vail General Fund.
Presenter(s): Kathleen Halloran, Finance Director
Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020.
Halloran reviewed Ordinance No. 8, Series of 2020 with council explaining the purpose of the
supplemental was to appropriate funds for relief program. Halloran
stated staff proposed to allocate $1,000,000 of General Fund reserves for this program at this
time.
Additional economic recovery efforts also proposed in this budget supplemental included:
$26K entertainment infrastructure in Ford Park lower bench area (stage and PA
system rental)
$50K placeholder for entertainment activation in Ford Park lower bench area
$20K placeholder for music activation in the villages
$25K placeholder for additional recovery efforts (such as branded masks, etc.)
Halloran stated this would result in an ending fund balance of $28.7M, or 65% of normal annual
revenues.
There was no public comment.
Mason inquired if there was support of four other council members to add $20,000 for the Vail
Farmers Market to assist with public health response efforts. (4-3* Bruno, Coggin, Chapin
opposed)
Bruno felt the $20,000 was a CSE matter and not a council matter. Bruno stated the Farmer
Market could figure it out and not be awarded for charging patrons to a free event.
Coggin and Chapin agreed with council member Bruno.
Halloran suggested keeping the $20,000 line item into the supplemental until second reading.
Foley made a motion to approve Ordinance No. 8, Series of 2020 upon first reading with the
addition of a $20,000 line item for the Farmer arket public health efforts; Stockmar seconded
the motion passed (5-2*Coggin and Bruno opposed)
There being no further business to come before the council, Foley moved to adjourn the
meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:10
p.m.
Respectfully Submitted,
__________________________________
Dave Chapin, Mayor
Attest:
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of August 4, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 4, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Pete Feistmann, Vail resident quoted a letter from Vail Resort CEO Rob Katz supporting face
masks indoors and outdoors. Feistmann asked council to mandate face coverings indoors and
outdoors.
Amanda Blevins, Vail Jazz representative, reviewed the schedule for Vail Jazz. Blevins thanked
Town Council and staff for supporting Jazz in the Park on Friday evenings in Ford Park.
Paul Graf, Children s Garden of Learning board member, asked council to extend the lease
through until Sept. 2022 until a permanent location is secured. Graf stated there was a petition
signed by 335 people requesting the same. Do not put that Gem in the community in jeopardy.
2. Any action as a result of executive session
There was none.
3. Appointments for Boards and Commissions
3.1. Design and Review Board (DRB) Appointment
Presenter(s): Dave Chapin, Mayor
Action Requested of Council: Motion to appoint one member to serve on DRB for a partial term
ending March 31, 2022.
Langmaid made a motion to appoint Joe St. John to a partial term ending March 31, 2022; Foley
seconded the motion passed (7-0).
4. Consent Agenda
4.1. Resolution No. 30 Series of 2020, an EHU exchange on a home located at 1225
Westhaven Lane, Unit, authorizing the Town Manager to execute a deed restriction
release and approving the request for an exchange of an employee housing unit,
pursuant to Section 12-13-5.
Langmaid made a motion to approve Resolution No. 30, Series of 2020; Stockmar seconded
the motion passed (7-0).
4.2. Resolution No.31, Series of 2020, A Resolution Approving a Challenge Cost Share
Agreement Between the Town of Vail and the USDA, Forest Service, White River National
Forest.
Langmaid made a motion to approve Resolution No. 31, Series of 2020; Foley seconded the
motion passed (7-0).
4.3. Resolution No. 32, Series of 2020, a resolution adopting the Policy Statement for
the Colorado Communities for Climate Action for 2020-2021 and setting forth details in
regard thereto.
Langmaid made a motion to approve Resolution No. 32, Series of 2020; Foley seconded the
motion passed (7-0).
4.4. Resolution No. 33, Series of 2020, A Resolution of the Vail Town Council
Authorizing the Town Manger to enter into an Intergovernmental Agreement with the
Colorado Department of Revenue regarding Sales and Use Tax Software ("SUTS")
Langmaid made a motion to approve Resolution No. 33, Series of 2020; Foley seconded the
motion passed (7-0).
4.5. Resolution No. 34, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Langmaid made a motion to approve Resolution No. 34, Series of 2020; Stockmar seconded
the motion passed (7-0).
4.6. An escrow agreement between the Town of Vail and ChargePoint.
Background: The Town of Vail has received a grant in the amount of $200,091, for four Level III,
DC fast charge electric vehicle charging stations from the State of Colorado, facilitated by
ChargePoint, to be installed in the Lionshead Parking Structure. The donation agreement
(Attachment A), has already been executed. The escrow agreement (Attachment B) allows the
funds to be held and dispersed.
Staff Recommendation: Direct the Town Manager to execute the escrow agreement between
the Town of Vail and ChargePoint.
Langmaid made a motion to authorize the Town Manager to execute the escrow agreement with
ChargePoint; Foley seconded the motion passed (7-0).
5. Town Manager Report
Robson had nothing to report.
6. Presentations / Discussion
6.1. Tow
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Informational only.
Background
alternative housing sites initiative, the development of deed restricted housing and a new future
location for the child learning facility.
Robson reported a modified MOU would be presented once there are mutually agreed upon
modifications by the partners. Discussions were continuing with Children's Garden of Learning
representatives on a future location. Based on public input received at the Council meeting on
July 21st, staff would continue to work on a diverse number of components associated with
forest health in East Vail on USFS land, deed restricted housing, and an MOU with the nonprofit
uring a permanent location for their facility.
Langmaid noted these topics are complex & involve numerous partners. She stated that if
everyone sticks with it, the end result would be great.
Mason agreed and stated an initiative of this magnitude takes time.
There were no further comments from council.
7. Action Items
7.1. Resolution No. 35, Series of 2020, A Resolution of the Vail Town Council
Establishing the Vail Commercial Rent Relief Program and Directing the Town Manager
to Provide for the Proper Administration of the Vail Commercial Rent Relief Program
Presenter(s): Mia Vlaar, Economic Development Director
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 35,
Series of 2020
Town Council Meeting Minutes of August 4, 2020 Page 4
Background: The Vail business community has requested the Town develop a rent relief
program for commercial business owners, a program that would be funded and facilitated by the
Town. The Resolution approves the recommen
with a commercial rent relief program for local storefront businesses.
Vlaar presented Resolution No. 35, Series of 2020 to council stating the rent relief program was
established to assist the smaller businesses in Vail who were struggling due to the current
health crisis. The program currently had 1Million and would assist businesses up to $15,000.
Council spoke in favor of the program.
There was no public comment.
Foley made a motion to approve Resolution No. 35, Series of 2020; Coggin seconded the
motion passed (7-0).
7.2. An Ordinance Amending Title 4, Chapter 3 of the Vail Town Code to Define
Economic Nexus and Update Methods for Collection and Remittance of Sales Tax.
Presenter(s): Alex Jakubiec, Revenue Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9,
Series 2020 upon first reading.
Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair Colorado
began the process of complying with destination based sales tax collections. To simplify and
create a less burdensome remittance process for remote sellers, the State of Colorado created
a tax simplification software allowing a single point of remittance. As part of participating in this
software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add
certain standard definitions to the town's sales tax code.
Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020
upon first reading.
Jakubiec reviewed Ordinance No. 9, Series of 2020 upon first reading. Jakubiec stated the
adoption of the SUTS system would help the Town to reinforce sales tax collections from a
larger portion of remote vendors with the addition of a new definition of Economic Nexus. Local
businesses would continue to file their tax directly with the town and carry a business license.
There was no public comment.
Mason made a motion to approve Ordinance No. 9, series of 2020 upon first reading; Stockmar
seconded the motion passed (7-0).
8. Public Hearings
8.1. Ordinance No. 8, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund.
Town Council Meeting Minutes of August 4, 2020 Page 5
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 8, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 8, Series 2020.
Smith reviewed Ordinance No. 8, Series of 2020 upon second reading stating the only change
since the first reading was the $20,000 placeholder requested by council for the Farmer s
Market.
Mason asked for support to have the $20,000 for the COVID efforts of the Farmer s Market to
be removed from the supplement since the Commission of Special Events would be reviewing
the request tomorrow in their meeting.
Bruno requested another supplemental to come in front of council quickly after the local
restaurants report back with ideas for restaurant outdoor seating.
Foley made a motion to approve Ordinance 8, Series of 2020 upon second reading with the
removal of the $20,000 for the Farmers Market; Coggin seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:46
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of August 18, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, August 18, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. July 7, 2020 Town Council Meeting Minutes
Foley made a motion to approve the July 7, 2020 Town Council meeting minutes; Stockmar
seconded the motion passed (7-0).
3.2. July 21, 2020 Town Council Meeting Minutes
Coggin made a motion to approve the July 21, 2020 Town Council meeting minutes; Foley
seconded the motion passed (7-0).
3.3. Resolution No. 36, Series of 2020, A Resolution Approving and Intergovernmental
Agreement Between the Town of Vail and the Eagle County Clerk and Recorder
Concerning a Coordinated Election on November 3, 2020.
Coggin made a motion to authorize the Town Manager to enter into an intergovernmental
agreement with Eagle County Clerk and Recorder concerning a coordinated election on
November 3, 2020; Foley seconded the motion passed (7-0).
3.4. Vail Bus Barn Electric Bus Chargers Contract Award
Background: The price of the chargers was procured through the Sourcewell. a cooperative
purchasing community combining the buying power of 50,000 government, education, and
nonprofit organizations. This purchase is eligible to be reimbursed by the grant the town
received for the conversion of the town shop to electric charging. The project will be completed
this fall.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Chargepoint to purchase four electric chargers and
associated equipment for the Vail Bus Storage facility at Public Works in the amount not to
exceed $ 226,596.
Coggin made a motion to authorize the Town Manager to enter into an agreement with
Chargepoint in amount not to exceed $226,596.00; Foley seconded the motion passed (7-0).
4. Town Manager Report
Matt Gennett, Community Development Director, provided council a review of the work staff has
been doing to create a data base regarding town wide housing inventory pursuant to council s
request at an earlier meeting. This had begun with West Vail Master Plan conditions analysis.
Scott Robson, Town Manager, noted the smoke and air quality from the Grizzly Creek fire
occurring in the Glenwood Springs Canyon. Robson thanked Town of Vail Police Chief, Dwight
Henninger and Mark Novak,Town of Vail Fire Chief, for their efforts in assisting with emergency
command post for the fire.
5. Presentations / Discussion
5.1. Update about Town Council Ini
Relocation
Presenter(s): Scott Robson, Town Manager
Background: An update will be presented about progress made with CGL discussions to
relocate their facility. The town continues the dialogue with CGL to outline a memo of
understanding showing support to CGL in facilitating the relocation of the facility, in both a
in helping make
improvements in child-care service offerings will also involve broader regional conversations
with other agencies and Vail businesses.
Robson provided council an overview of the progress concerning the relocation of Children s
Garden of Learning s facility. Robson stated early childhood education was also of a critical
nature and the town was committed to no gaps in service regarding Children's Garden of
Learning relocation. A memorandum of understanding was being prepared on this topic to be
reviewed on Sept.1. Council member Coggin would continue to represent the Town Council at
the meetings with CGL.
George Ruther, Housing Director, spoke to council about staff s efforts to find a temporary
location for CGL for up to 5 years until a permanent location is created. Schematic designs are
being created for the west muni building that houses Community Development. Ruther stated
the project budget and sources of funding would be required for a temporary facility as well as a
conditional use permit for the west muni building site. A plan for the temporary relocation of
town services was also required. Staff was working with RA Nelson on cost estimates for a
design-build scenario. Ruther stressed the timeline of 13 months to accomplish the tasks that
would need to be completed in the desired timeline.
Council thanked staff for all their efforts regarding this subject.
6. Action Items
6.1. Resolution No. 37 Series of 2020, A Resolution Approving a First Amendment to
Development Agreement Between the Town of Vail and Crossroads East One, LLC
Presenter(s): Matt Mire, Town Attorney
Background: The Town and Crossroads East One, LLC, entered into a Development Agreement
dated July 25, 2006. The Town and Crossroads wish to amend the Development Agreement to
allow for a renovation to occur within the Solaris development as set forth the First Amendment
to Development Agreement attached as Exhibit A to Resolution Number 37, Series 2020.
Mire, reviewed Resolution No. 37, Series of 2020 with council. This was an amendment to the
2006 Development Agreement between the Town and Crossroads East One LLC. The
amendment allows the owner to operate two movie screens instead of three and for the owner
to provide another public amenity such as a nightclub.
Sharon Cohn, Crossroads East One LLC representative, thanked council for considering this
amendment.
Mason made a motion to approve Resolution No. 37, Series of 2020; Coggin seconded the
motion passed (7-0).
7. Public Hearings
7.1. Second Reading of Ordinance No. 9, Series of 2020, An Ordinance Amending Title
4, Chapter 3 of the Vail Town Code to Define Economic Nexus and Update Methods for
Collection and Remittance of Sales Tax.
Presenter(s): Alex Jakubiec, Revenue Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No.9,
Series 2020 upon second reading.
Background: Following the 2018 Supreme Court decision in South Dakota vs Wayfair, Colorado
began the process of complying with destination-based sales tax collections. To simplify and
create a less burdensome remittance process for remote sellers, the State of Colorado created
a tax simplification software allowing a single point of remittance. As part of participating in this
software, adoption of Ordinance No. 9, Series 2020 will update the town code to modify and add
certain standard definitions to the town's sales tax code.
Staff Recommendation: Approve, or approve with amendments Ordinance No.9, Series 2020
upon second reading.
Jakubiec, Revenue Manager, reviewed Ordinance No. 9, Series of 2020 with council stating
there have been no changes since the first reading.
Foley made a motion to approve Ordinance No. 9, Series of 2020 upon second reading; Coggin
seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:42
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of September 1, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, September 1, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Jen Mason
Brian Stockmar
Absent: Kevin Foley
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Regina O’Brien, Eagle County Clerk and Recorder, thanked council for the use of the Grand
View during the November 3rd General Election. O’Brien explained the Grand View would be
used as a voter service center from October 30 - November 3. Voters would be able to pick up
a replacement ballot, drop their ballots off in a secure box, make changes to their registrations,
plus any other voter assistance as needed.
2. Consent Agenda
2.1. Renovation of the Covered Bridge Pocket Par Contract Award
Background: The 2020 RETT Fund Project list includes funding in the amount of $82K for the
renovation of the Covered Bridge Pocket Park. Staff Landscape Architects have prepared a
design for the park which includes establish walkways and shrub/groundcover plantings as well
as improvements to the streambank and a bioswale demonstration feature connected to the
storm sewer system in Bridge Street. The design of the renovation of the Covered Bridge
Pocket Park was approved by the Design Review Board on August 5, 2020. Approximately
$30K of the construction cost of the Covered Bridge Pocket Park Renovation is related to
streambank protection, restoration and education. Staff is proposing to utilize $30K from the
budgeted Streambank Restoration RETT account to supplement the budgeted $82K Covered
Bridge Pocket Park Renovation funding.
Town Council Meeting Minutes of September 1, 2020 Page 3
4.1. Children's Garden of Learning MOU
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: This item will require formal motion for approval.
Background: An update will be presented on the town council’s initiative related to the relocation
of Children’s Garden of Learning education center. The MOU has been mutually drafted by the
Town and CGL in an effort to set forth the expectations of the Parties regarding the relocation of
the CGL to a temporary and later permanent location for a childhood education center (“CEC”).
The effort will focus on providing a seamless transition for the school’s relocation which will
occur September 2021. Their current site has been deemed a priority for future deed-restricted
housing development. In addition, a progress report will be presented about the formation of an
Early Childhood Task Force which is underway with invitations to a number of stakeholders and
Eagle County.
Robson provided an overview of the nonbinding Memorandum of Understanding (MOU)
between the town and CGL. Robson highlighted key points in the MOU:
An Early Childhood Education Advisory Task Force would be formed to assist in
identifying a permanent CGL location and additionally identifying the overall childcare
needs in the Valley that can be served by CGL while still honoring the CGL Philosophy.
Desired outcomes included:
An unobstructed access by the town to the Lot 3 Middle Creek parcel by Sept.
15, 2021.
CGL would be maintained by the town as an integral part of community, including
continued subsidy.
CGL would prefer to not be in a temporary location for more than 5 years, but
there were no guarantee depending on real estate market.
Robson stated CGL wasn’t comfortable signing the MOU until the temporary location was
finalized. Staff were working to determine how best to retrofit the Community Development
building as the temporary preschool location. Currently staff doesn't yet have hard costs for
renovation of building for temporary location. The temporary location would have to be able to
accommodate the current enrollment of CGL.
Sarah Baker, attorney representing CGL, confirmed the one outstanding issue was the
identification of a temporary location for the facility. CGL's primary goal was to ensure there is a
single, temporary location before moving to permanent location.
Council supported the draft MOU with the understanding a temporary location would later be
identified as the negotiations continued with CGL
Bruno made a motion approve the Children’s Garden of Learning Memorandum of
Understanding; Coggin seconded the motion passed (6-0).
4.2. Resolution No. 38, Series of 2020, A Resolution of the Vail Town Council Calling a
Special Election for November 3, 2020 and Submitting a Ballot Issue to the Registered
Electors of the Town at the Special Election
Town Council Meeting Minutes of September 1, 2020 Page 5
operational closures,
COVID testing,
and both community and commercial relief program funding such as the Rent
Relief Program
Capital Projects Fund
Increase budgeted expenditures by a $300,000 placeholder for the temporary relocation
of the Children’s Garden of Learning.
Housing Fund
Increase of $874,434 to reflect the proceeds from the sale of Chamonix Parcel E to be
used towards future housing initiatives.
Real Estate Transfer Tax Fund
Transfer savings of $30,000 from the Gore Creek streambank restoration project to the
rehabilitation of the Covered Bridge pocket park.
Council requested the second reading of Ordinance No. 10, Series of 2020 include $37,000 to
contract a specialist to assist in updating the town’s housing fee in lieu rate and policy for
inclusionary zoning and commercial linkage.
Coggin made a motion to approve Ordinance No. 10, Series of 2020 and to include $37,000 for
the fee in leu study into the second reading; Langmaid seconded the motion passed (6-0).
There being no further business to come before the council, Coggin moved to adjourn the
meeting; Mason seconded the motion which passed (7-0) and the meeting adjourned at 7:15
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of September 1, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, September 15 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 5, Series of 2020, Library Card Sign-Up Month
Presenter(s): Dave Chapin, Mayor
Chapin read Proclamation No. 5, Series of 2020 into the record.
Foley made a motion to approve Proclamation No. 5, Series of 2020; Stockmar seconded the
motion passed (7-0).
4. Consent Agenda
4.1. August 4, 2020 Town Council Meeting Minutes
Foley made a motion to approve the August 4, 2020 meeting minutes with spelling corrections;
Stockmar seconded the motion passed (7-0).
4.2. August 18, 2020 Town Council Meeting Minutes
Foley made a motion to approve the August 18, 2020 meeting minutes; Stockmar seconded the
motion passed (7-0).
4.3. Resolution No. 40, Series of 2020, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2020
Through December 31, 2020.
Background: See attached memo.
Staff Recommendation: Approve, approved with amendments or deny Resolution No. 40, Series
of 2020.
Foley made a motion to approve Resolution No. 40, Series of 2020; Coggin seconded the
motion passed (7-0).
4.4. Pierce/Austin Architects - Architectural Services Contract Award
Background: The Vail Town Council instructed the town staff to negotiate a mutually acceptable
contract with Pierce/Austin Architects to provide architectural services in the design, entitlement
and construction of a new combined professional office building and early childhood education
center,
located at 111 South Frontage Road West.
Staff Recommendation: Authorize the Town Manager to enter into a professional services
agreement contract, in a form approved by the Town attorney, with Pierce/Austin Architects, for
architectural services, in an amount not to exceed $335,000.
Coggin made a motion to authorize the Town Manager to enter into an agreement with
Pierce/Austin Architects in an amount not to exceed $335,000; Foley seconded the motion
passed (7-0).
4.5. VLMD 2021 Operating Plan
Background: See attached memo
Staff Recommendation: Approve 2021 VLMD Operating Plan
Foley made a motion to approve the 2021 VLMD Operating Plan; Coggin seconded the motion
passed (7-0).
4.6. Resolution No. 41, Series of 2020, A Resolution of the Vail Town Council
Extending the Declaration of a Local Disaster Emergency
Town Council Meeting Minutes of September 1, 2020 Page 3
Coggin made a motion to approve Resolution No. 41, Series of 2020; Mason seconded the
motion passed (7-0).
5. Town Manager Report
Robson spoke to council concerning pedestrian and motor vehicle safety from citizens placing
campaign signs in the roundabouts, frontage roads, parks & other public property. Council
supported the messaging of all signs placed on public property will be picked up by the Public
Works Dept. on a daily basis. People will go to the public works building to pick up their signs
and place them on private property.
6. Action Items
6.1. Resolution No. 39, Series of 2020 A Resolution Extending the Approved
Development Plan for the Booth Heights Development
Presenter(s): Matt Gennett, Director of Community Development
Action Requested of Council: Approve Resolution No. 39, Series of 2020 as written.
Background: The approval of the Development Plan in the Housing (H) zone district, Conditional
Use Permit (CUP), and final design for the Booth Heights Project (PEC19-0018, PEC19-0019,
and DRB19-0652,
extended through June 1, 2023 via this Resolution. If construction of the Booth Heights Project
is not commenced by such time, the Development Plan approval shall lapse, unless otherwise
extended.
Staff Recommendation: Approve Resolution No. 39, Series of 2020 as written.
Gennett reviewed Resolution No. 39, Series of 2020 with council. The resolution would extend
the approval of the Development Plan in the Housing (H) zone district, Conditional Use Permit
(CUP), and final design for the Booth Heights Project would be extended through June 1,
2023There was no public comment.
Council had no questions.
Bruno made a motion to approve Resolution 39, Series of 2020; Foley seconded the motion
passed (7-0).
7. Public Hearings
7.1. Ordinance No. 10, Series 2020, Second Reading, An Ordinance Making
Adjustments to the Town of Vail General Fund, Marketing Fund, Capital Projects Fund,
Dispatch Services Fund, Housing Fund, and Real Estate Transfer Tax Fund
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 10, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 10, Series 2020.
Smith reviewed Ordinance No. 10, Series of 2020 and the changes since the first reading with
the council. Across all funds, this supplemental request adjusts the budget to reflect $2,582,553
of additional revenue and proposes an increase of $2,530,342 to expenditures.
General Fund
will be adjusted by $160,242. Earlier in the year, the town was awarded a CARES transit
grant for $1.35M. Since then the town was notified that it will receive an additional
$160,242 for bus operations.
Since the first reading, town staff has been researching additional economic relief
efforts for the upcoming fall and winter seasons. This included a gift card
program, bulk face covering purchase, and winter operations enhancements.
Details on each proposed program is included below along with cost estimates.
Gift Card Program: total costs would be $110,000 which included
$100,000 for 4,000 $25.00 gift cards, $7,500 third party administration
fee, and $2,500 for card printing and promotional materials.
Bulk Mask Program: A combination of filtered masks and buffs would be
purchased at a cost of $20,000.
Winter Operations Enhancements: Staff is requesting a total of
$800,000 for winter operations enhancements, tent program
implementation and town warming areas. The town would incur other
operational costs associated with tent setup assistance, snow removal
and maintenance. With current reduced staffing levels, a request for $45K
for two seasonal maintenance workers is requested, however only $15K
is included in the budget supplemental for the period Nov. 15 Dec. 31st.
The remainder will be included in the 2021 budget for the spring season
only.
lieu rate and policy for inclusionary zoning and commercial linkage.
Capital Projects Fund
An additional $35,000 in expenditures to begin design and planning for a temporary
would be
$335,000.
Dispatch Service Fund
Adjusted by an increase of $27,725 for personnel ($27,450) and administrative fees
($274) for dispatch deployments to the Grizzly Creek and Pine Gulch fires. This will be
directly offset by a state reimbursement.
Council asked questions concerning the Housing Fund buydown. Smith replied the buydown
would be used for future housing.
There was no public comment.
Town Council Meeting Minutes of September 1, 2020 Page 5
Langmaid made a motion to approve Ordinance No. 10, Series of 2020 upon second reading;
Stockmar seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Coggin seconded the motion which passed (7-0) and the meeting adjourned at 6:35
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of October 6, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 6, 2020
6:00 P.M.
17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Brian Stockmar
Member absent: Jen Mason (arrived at 6:30 pm)
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Penny Wilson, Vail Rotary representative, provided council with an update on the success of the
2019 Vail Duck Race. Wilson acknowledged town staff for their assistance in navigating an
event during a pandemic.
Matt Scherr, Eagle County Commissioner, announced his candidacy to run for county
commissioner. Scherr encouraged voters to check their voter registration at govotecolorado.org
Kathy Chandler-Henry, Eagle County Commissioner, announcer her candidacy to run for county
commissioner. Chandler-Henry encouraged county voters to vote on November 3, 2020.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1. Resolution No. 43, Series of 2020, A Resolution Supporting The Colorado River
Water Conservation District Ballot Initiative to Protect Western Colorado Water
Resources Through an Increased Mill Levy.
Action Requested of Council: Approve or deny Resolution No. 43, Series of 2020
Town Council Meeting Minutes of October 6, 2020 Page 2
Background: As a decades-long drought is causing the flow of our West Slope water in the
Colorado River and its tributaries to shrink, there is unprecedented demand for that water from
cities on the East Slope and West Coast. As this is occurring the resources available to protect
drinking water supplies, wildlife, fish and recreation are dwindling from a combination of the
effects of Gallagher, Tabor and reduced revenue from the energy sector. The River District
proposes an additional property tax mill levy of .248 mills to support protection of these
resources.
Staff Recommendation: Approve Resolution No. 43, Series of 2020.
Langmaid made a motion to approve Resolution No. 43, Series of 2020; Foley seconded the
motion passed (6-0*Mason absent).
3.2. Resolution No. 45, Series 2020, A Resolution of the Vail Town Council Approving
Funding for Outdoor Tenting and Authorizing the Town Manager to provide for the
proper Administration of the Funds.
Action Requested of Council: Approve, amend or deny Resolution No. 45, Series of 2020.
Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID-
19 pandemic and declared a state of emergency. Colorado Governor Jared Polis extended his
support and encouraged local officials to continue their partnerships with the restaurants in
supporting programs that expand outdoor winter operations to help address challenges of the
public health crisis.
Staff Recommendation: Approve Resolution No. 45, Series of 2020
Langmaid made a motion to approve Resolution No. 45, Series of 2020; Coggin seconded the
motion passed (5-0* Mayor Chapin recused and Mason absent).
3.3. Funding Agreement with Vail Valley Foundation (for Magic of Lights Guest
Experience 2020-2021 Season)
Background: The Town encourages and supports community events, because such events
promote the public health, safety and welfare. The Vail Valley Foundation would produce an
event in the Town on or about December 1 January 15.
Staff Recommendation: Authorize the Town Manager to enter into an agreement with Vail
Valley Foundation in an amount not to exceed $250,000 for the event Magic of Lights.
Foley made a motion to authorize the Town Manager to enter into an agreement with Vail Valley
Foundation not to exceed $250,000 for the event Magic of Lights; Langmaid seconded the
motion passed (4-2* Coggin and Bruno opposed and Mason absent).
3.4. Vail Bus Barn Electric Upgrade Backup Generator Contract Award
Town Council Meeting Minutes of October 6, 2020 Page 3
Background: The generator is part of the electric improvements at the Town of Vail Bus Storage
Facility at the Public Works Shop. The project is out to bid, certain components of the project
are owner supplied, including the backup generator. The backup generator ensures continuous
charging during power outages.
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney, with Cummins to purchase a 1000kw generator and associated
equipment for the Vail Bus Barn at Public Works in the amount not to exceed $ 241,685.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Cummins to not exceed $241,685.00 for a generator and associated equipment; Foley
seconded the motion passed (6-0*Mason absent).
4. Town Manager Report
4.1. Update on Temporary Location for Children's Garden of Learning Action
Requested of Council: Informational only.
Background: An update will be presented about the temporary location for
Children's Garden of Learning as part of the Town Council's initiative to prioritize child learning
centers in Vail. The town and CGL have been evaluating appropriate locations for relocating
CGL to a temporary facility and will prioritize in coming months the search for the most
appropriate permanent location in Vail.
Robson provided council with a recap and update on locating a temporary location for the
Children s Garden of Learning. There had been discussion of relocating the school to the
municipal building, but that location became unreachable due to a number of issues including
cost, which entailed extensive renovations as well as renting private office space for displaced
town employees. Robson acknowledged staff's innovation by suggesting the RV and charter
bus parking area at the Lionshead Parking structure. South-facing, adequate parking, outdoor
space and access to town amenities like library. Robson stated that it was a cost-effective
solution for a temporary location, but also provided high quality construction and location for the
facility.
Maggie Swonger, Director of CGL, expressed the school's support for the new site. Swonger
stated that they looked forward to calling this site home for the next 5 years and thanked Town
staff for their work in coming up with a great solution for all.
4.2. Update on In-Person Public Meetings
Robson provided an update on in-person public meetings. Not much had changed from Public
Health mandate. Council could go back to in-person meetings, but face coverings would be
required for length of meetings.
Coggin expressed frustration at not being able to meet in-person despite plastic shields and
social distancing. He felt the discussions during the council meetings are not as productive and
robust when done virtually.
Mason expressed her willingness to wear a mask for the duration of the meetings.
Bruno stated she'd prefer Zoom to wearing a mask.
Stockmar expressed the need to continue to take this virus seriously.
Chapin acknowledged the lack of public participation on zoom virtual meetings compared to
meetings being held in the municipal chambers.
Foley stated he would rather be safe then sorry. If council were to go back into the municipal
building chambers, he would prefer all members be present in the chambers and not a hybrid
meeting.
Robson stated he would continue to work with county to explore options.
Greg Hall, Public Works Director, provided council with an update on the implementation of
HVAC system that would disperse healthier air in the town s public buildings and transportation.
Additionally, Robson and George Ruther, Housing Director, provided an update on the
Homestake and Altair housing units. The Homestake unit was ready for sale to a Town
employee to purchase. Applications were now being accepted and participants in the housing
lottery would have the opportunity to have up to 3 initial housing tickets. Altair would be for sale
after the Homestake unit was sold.
Coggin thanked Robson and Ruther for the update.
5. Action Items
5.1. Parking and Transportation Task Force Recommended Winter 2020-2021 Parking
Program
Presenter(s): Greg Hall Director of Public Works and Transportation
Action Requested of Council: Approve or approve with modifications the Winter 2020-2021
Parking Program as recommended by the Parking and Transportation Task Force.
Background: The purpose of this item is to provide Town Council the Parking and
Transportation Task Force (PATTF) recommendation for Winter 2020-2021 Parking Program
Request Town Council approve the Winter 2020-2021 Parking Program Staff Recommendation:
Staff recommends the Town Council approve the Parking and Transportation Task Force
recommendations for the Winter 2020-2021 Parking Program.
Hall provided an overview for the 2020-2021 parking program. Vail Health anticipated that their
parking structure would be ready Nov. 20th which would provide 558 spaces for their employees
and patients. Hall thought the new Vail Resorts reservation process due to heath orders would
relieve some of the parking struggles the town had seen in the past. The parking task force
recommended that the rates stay the same as last year and to eliminate the Green Pass. Hall
Town Council Meeting Minutes of October 6, 2020 Page 5
stated that half of the Green Pass purchasers were Vail Health employees and with their shift to
the new parking structure the demand would lessen. The other half of purchasers were
Lionshead employees who could purchase the Red Pass (Res Sandstone parking garage). Hall
stated education on the different passes available to purchase was a must.
Foley recommend allowing Vail employees to park on the Frontage Rd for free and ride the
town s busses into the villages for work. Donovan Pavilion was another option for free parking
for employees to use since events are currently limited due to current health orders.
Foley made a motion to adopt the recommended winter 2020-20201 rates and eliminating the
Green Pass this year; Coggin seconded the motion passed (7-0).
5.2. Resolution No. 42, Series 2020, a resolution supporting Town of Vail Ballot Issue
2G regarding Gallagher Stabilization.
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Approve, amend or deny Resolution No. 42, Serie of 2020
Background: The Vail Town Council has placed Ballot Issue 2G on the ballot in the November 3,
2020, Eagle County, Colorado General Mail Ballot Election, which would authorize, but not
require, the Vail Town Council to adjust Vail
revenues that may otherwise result from the Gallagher Amendment or other state imposed
reductions in the ratio of assessed property tax valuations in order to avoid the continued
erosion of funding of Town of Vail services.
Staff Recommendation: Approve Resolution No. 42, Series of 2020
Robson provided a quick review of Resolution No. 42, Series of 2020 supporting Town of Vail
Ballot Issue 2G regarding Gallagher Stabilization.
Chapin stated that the ballot issue was not a tax increase and that he supported the resolution.
Stockmar said that Gallagher was a forced reduction in operating capabilities. Stockmar
encouraged Vail voters to vote for Ballot Issue 2G on November 3 rd.
Langmaid made a motion to approve Resolution No. 42, Series of 2020; Foley seconded the
motion passed (7-0).
5.3. Resolution No. 44, Series of 2020, A Resolution of the Vail Town Council Providing
for an Extension of the Approved Development Plan for the Booth Heights Development
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Formal action with a motion is requested.
Background: A Resolution further extending the term of the development plan approval for the
Booth Heights Project to ensure there is adequate time for all parties to meet their respective
Town Council Meeting Minutes of October 6, 2020 Page 6
goals related to implementation of an alternative housing site initiative which is a collaboration of
the Town of Vail, Vail Resorts and Triumph Development. This progressive land-use planning
and development effort is focused on creating positive impacts on a range of community
priorities including the creation of additional deed-restricted housing, improvement of critical
wildlife habitat and enhancement of childcare facilities in Vail.
Robson provided an explanation for Resolution No. 44, Series of 2020 since council just
recently approved a resolution extending the Booth Heights project. This resolution would
extend the entitlements for an additional one year. Vail Resorts would have 4 years for a
development plan approval.
Foley made a motion to approve Resolution No. 44, Series of 2020; Coggin seconded the
motion passed (7-0).
5.4. Ordinance No. 11, Series of 2020, First Reading - Ordinance Amending Title 12,
Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending
Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in
Regard Thereto
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on First Reading.
Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no
corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to
match the code change.
Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on First Reading
Roy reviewed Ordinance No. 11, Series of 2020 with council explaining this would correct the
GRFA calculation in the table of section 12-15-2 of the Vail Town Code.
Council confirmed this was a housekeeping item.
Coggin made a motion to approve Ordinance No. 11, Series of 2020; Stockmar seconded the
motion passed (6-1* Foley opposed).
5.5. Ordinance No. 12, Series of 2020 - First Reading of an Ordinance Repealling and
Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to Contractor
Registration, and Enacting a new Section of 10-1-14 of the Vail Town Code, Relating to
the Board of Appeals.
Presenter(s): CJ Jarecki, Chief Building Official
Action Requested of Council: Approve, Approve with Conditions or Deny Ordinance No. 12,
Series of 2020 on First Reading.
Town Council Meeting Minutes of October 6, 2020 Page 7
Background: Construction activity throughout Eagle County is continuing its upward trend, even
throughout the pandemic, and remains to be a critical economic driver within the region. Due to
an overall shortage of local skilled labor, homeowners, developers, and designers are seeing
assistance from contractors located outside of the region - even out of state. This ordinance will
ensure that all contractors, local or otherwise, that request to perform work within the Town of
Vail are duly qualified to complete such work.
Jarecki reviewed Ordinance No. 12, Series of 2020 with council explaining this ordinance would
ensure that all contractors that request to perform work within the town are qualified to complete
such work.
Coggin made a motion to approve Ordinance No. 12, Series of 2020 upon first reading;
Langmaid seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Bruno seconded the motion which passed (7-0) and the meeting adjourned at 7:52
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of October 20, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, October 20, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 6, Series of 2020, National Friends of Libraries Week
Presenter(s): Lori Barnes, Librarian
Chapin read Proclamation No. 6, Series of 2020 into the record.
Barnes provided council an overview of the wonderful things the Vail’s Friends of the Library do
for our local library.
Foley made a motion to approve Proclamation No. 6, Series of 2020; Stockmar seconded the
motion passed (7-0).
Town Council Meeting Minutes of October 20, 2020 Page 2
3.2. Proclamation No. 7, Series of 2020, Recognizing November 1, 2020 as Eagle
County First Responders Day
Presenter(s): Alan Himelfarb and Jackie Christiansen, Starting Hearts
Chapin read Proclamation No. 7, Series of 2020 into the record.
Himelfarb and Christiansen explained how important it is for communities to recognize the first
responders especially during the health crisis.
Mason made a motion to approve Proclamation No. 7, Series of 2020; Foley seconded the
motion passed (7-0).
4. Consent Agenda
4.1. September 1, 2020 Town Council Meeting Minutes
Coggin made a motion to approve September 1, 2020 Town Council Meeting Minutes; Mason
seconded the motion passed (6-0* Foley recused)
4.2. September 15, 2020 Town Council Meeting Minutes
Coggin made a motion to approve September 15, 2020 Town Council Meeting Minutes; Foley
seconded the motion passed (7-0).
4.3. Resolution 46, Series 2020, An Intergovernmental Agreement between the Town of
Vail and Eagle County for Animal Control Services
Action Requested of Council: Approve, amend or deny Resolution No. 46, Series of 2020
Background: This is an annual Intergovernmental Agreement the Town of Vail and Eagle
County enter into to provide animal control service with the Town limits.
Staff Recommendation: Approve Resolution No. 46, Series of 2020
Foley stated the services should be provided throughout Vail for no additional charge.
Coggin made a motion to approve Resolution No. 46, Series of 2020, Mason seconded the
motion passed (6-1*Foley opposed).
4.4. Resolution No. 47, Series of 2020 A Resolution of the Vail Town Council
Authorizing the Amendment of Certain Deed Restrictions with Mountain Valley
Developmental Services
Background: The purpose of this memorandum is to present the request made by Mountain
Valley Development Services, Inc. and seek authorization from the Vail Town Council to rent
their Employee Housing Units. If authorized, the Town staff will take the steps necessary to
amend the three deed restrictions as directed and properly record the amended restrictions. The
Town Council Meeting Minutes of October 20, 2020 Page 3
Vail Local Housing Authority reviewed this request and has forwarded a unanimous
recommendation of approval to the Vail Town Council, as proposed.
Mason made a motion to approve Resolution No. 47, Series of 2020, Langmaid seconded the
motion passed (7-0).
4.5. Avolve Software Contract Award
Background: The ProjectDox system is used by Community Development for various plan
submittals and review. It is a critical application to this department, as well as to the contractors
and homeowners that use it for their various construction projects. This upgrade will provide
fixes for some current issues, as well as offer some enhancements that will make the product
easier to use.
Staff Recommendation: Authorize the Town Manager to enter into a contract in a form approved
by the Town Attorney with Avolve Corporation in the amount of $75,650.
Langmaid made a motion to authorize the Town Manager to enter into a contract with Avolve
Corporation in an amount not to exceed $75,650; Foley seconded the motion passed (7-0).
4.6. Comment letter regarding the Homestake Reservoir initial geotechnical
investigations project - considered under a Categorical Exclusion (CE) with the US
Forest Service.
Background: Homestake Partners (City of Aurora and Colorado Springs Utilities) is requesting
an authorization to conduct a fatal-flaw geotechnical investigation within the Homestake Valley
located along Homestake Creek about 6 miles southwest of Red Cliff, Colorado. While these
investigations are preliminary, the ultimate Whitney reservoir and dam project would have
significant impact on water resources of the Eagle and Colorado Rivers at a development of
20,000 acre feet per year.
Staff Recommendation: Approve the letter and request that Mayor Dave Chapin sign on behalf
of the Council.
Langmaid made a motion to approve the letter to form and request Mayor Chapin to sign the
same on behalf of the council; Mason seconded the motion passed (7-0).
4.7. Bus Barn Electric Bus Charging Stations Electrical Contract Award
Background: Four electric buses are scheduled to be delivered to the town this year. In
preparation for their delivery there needs to be charging stations installed in the Bus Barn.
These charging stations require a new electric service taken from Holy Cross Electric
Association's main distribution system including a new transformer, associated switch gear and
back-up generator. The cost of this work is being paid for from a grant received for the Colorado
Department of Transportation. Four bids were received for this work. Encore Electric is the low
bidder.
Town Council Meeting Minutes of October 20, 2020 Page 4
Staff Recommendation: Authorize the Town Manager to enter into an agreement, in a form
approved by the Town Attorney with Encore Electric in an amount up to, and not to exceed
$606,428.
Langmaid made a motion to authorize the Town Manager to enter into an agreement with
Encore Electric in an amount not to exceed $606, 428.00; Mason seconded the motion passed
(7-0).
5. Town Manager Report
5.1. Update about Fencing along I-70 (Bighorn Sheep Protection)
Robson provided an update on installation of temporary fencing in East Vail to protect the
bighorn sheep beginning the first week of November. Robson noted the effectiveness of the
fencing last winter after losing a few sheep to vehicle accidents. Additionally, he stated there
was great progress with CDOT on permanent wildlife fencing within the next two years.
Robson quickly reviewed other topics with council:
The ski season started in 30 days. State ski area guidance were giving local public
health officials discretion in working with ski areas on protocol
Installation of SynExis, a bio defense air system that pumps dry hydrogen peroxide are
through the air ducts are about completed. Robson noted the state-of-the-art systems
have been installed in town busses, Dobson Ice Arena; Golf Course clubhouse, the
library and other town facilities.
The $25 gift card program sponsored by the town and administered by Vail Chamber &
Business Association had launched.
Branded face coverings would be available for free soon. Robson thanked staff for the
great design they created.
Matt Mire, Town Attorney, provided council with an overview of the Eagle County District Court
Order ruling in favor of the Town of Vail regarding the Booth Heights Development Project 106b
lawsuit brought against council. Mire noted the court found the council and staff followed the
law and did not exceed their jurisdiction or abuse their discretion by considering and approving
the application filed by Triumph Development. Mire did not think the court order would be
appealed.
6. Action Items
6.1. Ordinance No. 13, Series of 2020, 1st Reading, Ordinance to replace Section 12-6I-
8 Parking and Loading, Vail Town Code, with a new section, Section 12-6I-8 Mobility, to
address mobility needs of residents in the Housing (H) Zone District
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 13, Series of 2020, upon first reading.
Town Council Meeting Minutes of October 20, 2020 Page 5
Background: The proposed text amendment provides an enhanced framework for the
development, review and enforcement of mobility plans within the Housing (H) zone district. The
enhanced framework provides for the needed flexibility in the district while recognizing the
necessity of adequate review provisions and performance standards.
Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission
(PEC) forwarded a recommendation of approval (5-1 Gillette opposed) for a prescribed
regulation amendment.
Spence reviewed Ordinance No. 13, Series of 2020 with council. Earlier in the year council
directed staff to investigate alternatives to the existing parking requirements in the Housing
Zone District. A preliminary memo to council was heard during the afternoon session on
February 18, 2020. Staff returned to council on July 21, 2020 with draft language for a new
approach to mobility requirements in the Housing District. At this meeting council provided
support for the revised approach to mobility and requested that the new language be formally
reviewed by the PEC before returning to council for adoption. The review by the PEC resulted
in two changes to the proposed text language:
1. Remove a reference to bike parking in the review criteria section; and
2. Include a reference to Section 12-10, Off street Parking and Loading, in the review
criteria to provide context in evaluating appropriate minimum off-street parking.
There was no public comment.
Council questioned the language in the ordinance “If units exceed (X amount), a professionally
produced parking study shall be required.” Council would like to see some flexibility concerning
“X amount” and an appeal process. Spence confirmed the second reading of this ordinance
would have language regarding flexibility and an appeal process.
Foley made a motion to approve Ordinance No. 13, Series of 2020 upon first reading; Mason
seconded the motion passed (7-0).
6.2. Ordinance No. 14, Series of 2020, 1st Reading, Ordinance to add Section 13-14,
Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add
an administrative procedure for the adjustment or elimination of lot lines between
existing platted lots
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 14, Series of 2020, upon first reading.
Background: Currently the Planning and Environmental Commission reviews applications for the
adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. The
Community Development Department and the Planning and Environmental Commission have
expressed agreement that this public review has been unnecessary and did not add value, as a
review for compliance with relevant standards had already occurred.
Town Council Meeting Minutes of October 20, 2020 Page 6
Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission
(PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code.
Spence reviewed Ordinance No. 14, Series of 2020 with the council explaining this amendment
would streamline the process and provide better customer service. Spence explained the PEC
rarely reviewed applications for the adjustment or elimination of lot lines between existing
platted lots as a Minor Subdivision. Ordinance No. 14 would allow staff to refer an application to
the PEC if the project was in any way not in compliance with development or subdivision
standards. PEC was in support of this amendment.
Stockmar stated these type of an amendment to property lines were normally requested when a
property owner owned both lots. Spence confirmed there had been no disputes in these types
of amendments within the last 8 years.
Foley made a motion to approve Ordinance No. 14, Series of 2020 upon first reading; Stockmar
seconded the motion passed (7-0).
6.3. Ordinance No. 15, Series of 2020, 1st Reading, Ordinance Amending Title 12,
Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending
Section 12-9A-10 Amendment Procedures and Setting Forth Details in Regard Thereto
Presenter(s): Greg Roy, Planner
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 15, Series of 2020, upon first reading.
Background: The Special Development District process was enacted in 1988 with Ordinance
No. 21, Series of 1988. It created the existing SDD language which is further being refined with
this amendment. A Minor Amendment is an amendment to an SDD that falls within certain
guidelines that is able to be approved at a staff level. The proposed changes would make the
notification process for this the same as what is currently used in other areas of the code, such
as notification for development in the CC1 or LMU-1 zone districts or administrative appeals.
Staff Recommendation: On September 28, 2020 the Planning and Environmental Commission
forwarded a recommendation of approval (6-0) to the Vail Town Council for a prescribed
regulation amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code.
Roy reviewed Ordinance No. 15, Series of 2020 with council explaining the ordinance would
change the notification requirements for a Minor Amendment to a Special Development District.
The PEC held a public hearing on the proposed prescribed regulation amendment on
September 28, 2020 and recommended approval with a vote of 6-0.
There was no public comment.
Foley questioned what was considered to be a minor amendment. Roy explained a 5 ft change
would be considered a small amendment and done at staff level.
Town Council Meeting Minutes of October 20, 2020 Page 7
Coggin confirmed the head of an HOA would still be notified of the minor amendment with the
expectation that person would notify their residents.
Mason expressed concern the notification would not be handled correctly by the HOA.
Roy stated this was the normal process for other zoning districts and this ordinance would just
make SDD’s have the same process.
Bruno stated she had faith in staff and PEC’s recommendation and would be voting for the
ordinance.
Bruno made a motion to approve Ordinance No. 15, Series of 2020 upon first reading; Coggin
seconded the motion failed (3-4* Langmaid, Stockmar, Foley and Mason opposed).
7. Public Hearings
7.1. Ordinance No. 11, Series of 2020, 2nd Reading - Ordinance Amending Title 12,
Zoning Regulations, Vail Town Code, Pursuant to Section 12-3-7, Amendment, Amending
Section 12-15-2 - GRFA Requirements by Zone District; and Setting Forth Details in
Regard Thereto
Presenter(s): Greg Roy, Planner
Action Requested of Council: Approve Ordinance No. 11, Series of 2020, on second reading.
Background: Ordinance No 23, Series of 1999, increased the allowable GRFA, but there was no
corresponding change to the table in Section 12- 15-2. This ordinance corrects that table to
match the code change.
Staff Recommendation: Approve Ordinance No. 11, Series of 2020, on second reading
Roy confirmed there were no changes to Ordinance No. 11 since the first reading.
Langmaid asked why Foley voted against the ordinance during the first reading. Foley explained
he did not agree with GRFA increase. Roy explained the amendment was actually made in
1999 and this ordinance corrected the table in the Town Code to reflect the same.
There was no public comment
Bruno made a motion to approve Ordinance No. 11, Series of 2020 upon second reading;
Coggin seconded the motion passed (5-2*Foley and Langmaid opposed).
7.2. Ordinance No. 12, Series of 2020, 2nd Reading, Ordinance Repealing and 5 min.
Reenacting Chapter 7 of Title 4 of the Vail Town Code, Relating to
Contractor Registration and Enacting a new Section of 10-1-14 of the Vail Town Code,
Relating to the Board of Appeals.
Presenter(s): CJ Jarecki, Chief Building Official
Town Council Meeting Minutes of November 3, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, November 3, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Deputy Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Consent Agenda
3.1 ERWSD Temporary Access and Staging License Agreement
Action Requested of Council: Approve the use of Town Land by ERWSD for the purposes of
temporary construction access and staging.
Background: ERWSD is replacing a 50+ year old Sanitary Sewer Main Bridge crossing over the
Eagle River in Dowd Junction adjacent to the Gore Valley Trail Pedestrian Bridge. in order to
complete the project ERWSD needs to access the site via the Gore Valley Trail and the existing
gravel road that leads to the river. Also, there is an existing large gravel area that is on Town
property that could be used for construction staging.
Town Council Meeting Minutes of November 3, 2020 Page 2
Staff Recommendation: Staff recommends approving the request and directing Town staff to
work with the Town attorney to draft a temporary license agreement that can be executed by the
Town Manager and ERWSD.
Foley made a motion to approve ERWSD Temporary Access and Staging License Agreement;
Stockmar seconded motion approved (7-0).
3.2. Staub Park Easement Request
Action Requested of Council: Approve or deny a utility easement within Staub Park for
telephone services.
Background: The owners at 303 Gore Creek Drive (ROW Homes, Unit 12) along Gore Creek
Drive near Staub Park is seeking to obtain a utility easement to run telephone services through
Staub park to the rear of four residences.
Staff Recommendation: Approve or deny a utility easement within Staub park for telephone
services.
Bruno made a motion to deny Staub Park Easement Request; Coggin seconded the motion
passed (7-0).
4. Town Manager Report
Robson started his report by reminding Vail residents there was still time to cast their votes for
the 2021 General Election. Additionally, Robson provided an update on operational aspects
related to the pandemic:
New state guidance on transit operations was recommended 50% seating capacity.
The town would consult with Eagle County Public Health for further guidance
throughout the health crisis.
Many other safety standards are in place for transit passengers (mandatory face
covering for employees and passengers, face coverings at bus stops, plexi-glass
patricians for drivers, signage to promote compliance, rider capacity will fluctuated
depending on guidance from county, and Synexis defense system in all the buses).
Robson quickly reviewed other topics with council:
The volunteer community host program had been suspended due to the high risk for
COVID. A paid ambassador program would be implemented as an alternative to
address the town's public health measures;
Economic Development Department had continued to do great work in planning
economic recovery efforts for the winter including a variety of small events;
The town would be involved in operational planning with Vail Resorts to prepare for a
Nov. 20 opening on Vail Mountain; and
There were no new recommendations regarding the existing noise ordinance.
Langmaid requested to focus on addressing I-70 noise than noise levels in the Villages.
Town Council Meeting Minutes of November 3, 2020 Page 5
Foley made a motion to approve Ordinance 13, Series 2020; Stockmar seconded the motion
passed (7-0).
6.2. Ordinance No. 14, Series of 2020, 2nd Reading, Ordinance to add Section 13-14,
Administrative Lot Line Adjustment and Elimination Procedures, Vail Town Code, to add
an administrative procedure for the adjustment or elimination of lot lines between
existing platted lots
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 14, Series of 2020, upon second reading.
Background: Currently the Planning and Environmental Commission reviews applications for the
adjustment or elimination of lot lines between existing platted lots as a Minor Subdivision. The
Community Development Department and the Planning and Environmental Commission have
expressed agreement that this public review has been unnecessary and did not add value, as a
review for compliance with relevant standards had already occurred.
Staff Recommendation: On September 28, 2020, the Planning and Environmental Commission
(PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code.
There was no public input.
Coggin made a motion to approve Ordinance 14, series 2020; Foley seconded the motion
approved (7-0)
7. Matters from the Mayor
Mayor Chapin reminded everyone the Vail Mountain opened in 16 days! He also thanked first
responders for the work they do. He noted the selfless work of the fire department in assisting
with the large wildfires in Colorado. He is looking forward to the presentation from Chief Novak
of lessons learned from these fires.
Bruno suggested a temporary sidewalk to accommodate requests from residents on Chamonix
while awaiting a permanent solution as part of the Highline project. She thanked VRD
organizers of Trick or Treat Trot and participating businesses for delivering a safe and festive
event. She also thanked the election judges and the town staff for their efforts.
Langmaid thanked the town staff for their hard work and flexibility in dealing with the pandemic
and preparing for the opening of ski season.
Foley offered his thanks for recent maintenance work on the Gore Valley Trail through Dowd
Junction. He also offered praise to VRD for Trick or Treat Trot and thanked Public Works for
refurbishing trash and recycle bins.
Town Council Meeting Minutes of November 3, 2020 Page 6
Coggin asked everyone to be responsible for cleaning up after their pets and to be responsible
to pack it out on the trails. He also expressed concern of garbage he saw left on trails
throughout the summer and reminded everyone to be respectful of the land.
Stockmar noted he and Langmaid had been asked to testify on behalf of the Colorado Clean
Trucking Strategy effort organized by CDOT. He is also interested in seeing how Vail can take
part in better coordination of regional trails and bus routes.
Mason thanked her fellow Town Council members for taking care of the town's business in a
respectful and kind way. She also suggested scheduling more neighborhood trail clean up days
and thanked everyone for taking part in today's election.
There being no further business to come before the council, Foley moved to adjourn the
meeting; Langmaid seconded the motion which passed (7-0) and the meeting adjourned at 7:03
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Stephanie Bibbens, Deputy Town Clerk
Town Council Meeting Minutes of November 17, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, November 17, 2020
6:00 P.M.
-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
Joyce Cohen requested council consider an ordinance banning pet stores and other types of
puppy mill businesses.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 8, Series of 2020, Colorado Gives Day
Presenter(s): Dave Chapin, Mayor
Mayor Chapin read Proclamation No. 8, Series of 2020 into the record.
Brooke Skjonsby, Colorado Gives representative, thanked council and reminded everyone how
important it was to donate to the non-profits especially this year with the health crisis.
4. Consent Agenda
4.1. October 6, 2020 Town Council Meeting Minutes
Town Council Meeting Minutes of November 17, 2020 Page 2
Foley made a motion to approve the October 6, 2020 meeting minutes; Langmaid seconded the
motion passed (7-0).
4.2. October 20, 2020 Town Council Meeting Minutes
Foley made a motion to approve the October 20, 2020 meeting minutes; Langmaid seconded
the motion passed (7-0).
5. Town Manager Report
There was no report.
6. Action Items
6.1. Resolution No. 48, Series of 2020, A Resolution of the Vail Town Council
Authorizing the Exercise of the Town's Eminent Domain Authority to Acquire Open
Space Adjacent to Gore Creek
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 48,
Series of 2020
Background: In 2017, 18 years after the Town acquired Tract C, 2 years after the Town adopted
the Stream Tract Protection Ordinance, 1 year after the Town approved the Gore Creek Action
Plan, and without the Town's consent, the property owners in the Eleventh Filing amended the
Protective Covenants to expand the allowed uses in Tract C to allow for private encroachments
and the maintenance of non-native vegetation. In order to preserve Tract C as natural open
space that is devoid of any privately- owned improvements or non-native vegetation, as
originally intended, the Town now seeks to remove the Protective Covenants from Tract C and
acquire unencumbered title to Tract C. C.R.S. § 38-1-105 (5) authorizes the Town to condemn
all property interests in Tract C held by other persons
Staff Recommendation: Approve Resolution No. 48, Series of 2020
Mire presented Resolution No. 48, Series of 2020 to the council stating the condemnation would
Council asked the time frame of the entire process. Joe Rivera, Murray Dahl Berry Renaud LLC,
stated the process takes approximately 9 months, but due to the health crisis it could possibly
take longer.
Foley made a motion to approve Resolution No. 48, Series of 2020; Stockmar seconded the
motion passed (7-0).
6.2. Ordinance No. 17, Series 2020, First Reading, Ordinance adopting a budget and
financial plan and making appropriations to pay the costs, expenses and liabilities of the
Town of Vail, Colorado for its fiscal year January 1, 2021 through December 31, 2021.
Town Council Meeting Minutes of November 17, 2020 Page 3
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 17, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 17, Series 2020.
Halloran spoke with council regarding Ordinance No. 17, Series of 2020 stating she would be
reviewing the changes made to the 2021 Budget
review of the draft budget at their November 3rd meeting.
Total revenues for all funds $71.3M; which was 19% down from 2019 and 7% down from 2020.
The changes to revenue were:
Year-end forecast of $22.5M in sales tax; down 24% from 2019; 2021 Sales tax
proposed flat with 2020 ($200K increase from prior draft)
Halloran stated this change was due to the revenue over the summer being better than
previously forecasted.
Property tax slight increase of 1.3%, or $75K
Lift tax Increased to $3.5M to updated to align with sales tax and parking revenue
assumptions (Flat with 2020; 34% down from 2019)
Expenditures for all funds: $99.5M; which was down from 4.2% from the original 2020 budget.
$30,000 increase for an unexpected update to the 911 Intergraph software
$400,000 was removed from RETT for Ford Park parking lot reconfiguration
Halloran stated the $400,000 was removed due to council feedback and the organization
looking at a potential new parking system.
General Fund:
Revenue of $41.1M was 5.8% down from 2019
Operating expenditures were budgeted down 10% in every department saving $455K
Spending on special events / council contributions is down 42%
Halloran stated 2020 forecast was to use $1.3M of reserves as opposed to $7.1M that was
budgeted at the beginning of the pandemic. This change was due to:
summer revenue being better than expected;
additional expenses saved beyond budget cuts and relief funding.
The 2021 Budget was proposing to use $1.1M of reserves under crisis recession.
Council thanked staff for making the necessary budget cuts and a shout out to the Vail
businesses that did well this summer during the health crisis.
Smith presented the Personnel Expenditures of $34.1M. New for the 2021 budget was a 1.75
fulltime equivalent FTE:
Housing planner
Environmental admin
Economic Development admin
Halloran spoke to council concerning Council Contributions:
Town Council Meeting Minutes of November 17, 2020 Page 4
Magic of Lights: Halloran stated Vail Valley Foundation and Betty Ford Alpine Gardens
(BFAG) had an agreement for a donation to be made at the end of the event to BFAG for
use of their premise for the event.
Council questioned if the donation would be the appropriate amount for the use and any
damage to their premise.
Mountain Travel Symposium: Halloran stated due to the health crisis the event was being rolled
to 2022 and the 2021 budget would reflect a contribution of $5000 on the second reading of this
ordinance. Halloran stated the $5000 was for parties in December 2021; and the 2022 budget
would reflect this request at about the same contribution amount of $163,000 for the larger
event.
Council thanked staff for the additional information
Gerald R. Ford Amphitheater summer events: Halloran stated though the request was for $75K
staff was recommending $52.5K. This reduced amount may affect the talent level they bring to
Vail.
Council was comfortable with staff recommendation.
Smith addressed Capital Expenditures of $49.6M
$400K removed from RETT for Ford Park parking lot reconfiguration.
Council discussed Actively Green funding, certification process for businesses and
accountability.
Council questioned the contribution amount for the Front Range Program and if Vail should be
contributing more towards the program. Halloran suggested council talk with the Forest Service
at the December 1 Town Council meeting.
Council requested more information on the need for turn lase at Buffehr Creek Rd. Greg Hall,
Public Works Director, stated the need for the turn lane was based on the service level at peak
levels and safety.
Halloran spoke about the reserve stating the pandemic would cost the town $24M in revenue
over a 5-year period.
Council expressed concern the 2021 budget could see a budget cut mid-winter due to the
affect on restaurants and businesses. Halloran stated staff prepared two additional
budget plans: one for if it gets worse and one if it gets better
There was no public comment
Coggin made a motion to approve Ordinance No. 17, Series of 2020; Foley seconded the
motion passed (7-0).
6.3. Ordinance No. 18 Series of 2020 First Reading of Mill Levy Certification
Town Council Meeting Minutes of November 17, 2020 Page 5
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 18, Series
2020.
Background: The town is required by Colorado state law to certify the mill levy by December
15th of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 18, Series 2020.
Smith provided a brief review of Ordinance No. 18, Series of 2020 stating t
levy as shown in the ordinance was 4.69 mills and the abatement levy was 0.011 mills. Smith
noted abatement resulted when a taxpayer protests an assessed valuation after the normal
protest period and was refunded a portion of the tax already due or paid. The abatement mill
levy allowed the town to recoup the refunded amount. Smith stated the abatement levy of 0.011
mils equates to an additional $0.79 per year for a $1 million home.
There was no public comment.
Coggin made a motion to approve Ordinance No. 18, Series of 2020; Mason seconded the
motion passed (7-0).
6.4. Ordinance No. 19 Series of 2020, An Emergency Ordinance Requiring Face
Coverings in the Town of Vail
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 19,
Series of 2020
Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID-
19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager
declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado
Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section13.5 of the
Town's Home Rule Charter, which declaration was thereafter continued by the Town Council.
On November 3, 2020, Eagle County issued a Standing Public Health Order adopting
-19 Dial Dashboard, requiring all individuals over the age of 2 years
to wear face coverings when entering and inside any place of business, event, or public indoor
environment. On November 4, 2020, the Town Manager enacted an emergency order requiring
face coverings in the Town
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 19, Series
of 2020
Robson reviewed the emergency Ordinance No. 19, Series of 2020 with council stating this
ordinance was created from the emergency order he enacted as the Town Manager on
Town Council Meeting Minutes of November 17, 2020 Page 6
November 4th requiring face coverings in the core of the town villages. Vail police would not
ticket violators but would educate citizens instead.
Council discussed signage for the mask mandate and education.
Robson shared the town had placed an order masks that have a cool design created by staff to
provide businesses for their employees and customers as needed.
There was no public comment.
Stockmar made a motion to approve emergency Ordinance No. 19, Series of 2020; Mason
seconded the motion passed (6-1*Bruno opposed)
6.5. Ordinance No. 20, Series of 2020, First Reading, An Ordinance Amending 10 min.
Chapter 4 of Title 5 of the Vail Town Code to Increase the Age to Purchase, Possess,
Consume or Use a Tobacco or Nicotine Product
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 20,
Series of 2020 upon first reading.
Background: In 2020, the Colorado General Assembly enacted House Bill 20-1001, which
increases the age to purchase, possess, consume, or use tobacco or nicotine products from 18
years to 21 years. The Town is required to similarly increase the age to purchase, possess,
consume, or use tobacco or nicotine products in Town.
Staff Recommendation: Approve Ordinance No. 20, Series of 2020 upon first reading.
Mire reviewed Ordinance No. 20, Series of 2020 explaining this ordinance would update the
Town Code to comply with legislation that was passed by the General Assembly.
There was no public comment.
Coggin made a motion to approve Ordinance No. 20, Series of 2020; Mason seconded the
motion passed (7-0).
7. Public Hearings
7.1. Ordinance No. 16, Series of 2020, an Ordinance to amend Section 12-16- 7: Use
Specific Criteria and Standards, Vail Town Code, to amend the use specific criteria for
funiculars and other similar conveyances.
Presenter(s): Jonathan Spence, Planning Manager
Action Requested of Council: The Vail Town Council shall approve, approve with modifications,
or deny Ordinance No. 16, Series of 2020, upon second reading.
Town Council Meeting Minutes of November 17, 2020 Page 7
Background: The proposed amendment will revise the criterion to allow for the use of a funicular
to gain pedestrian access to accessory structures and recreation facilities/structures. Currently
the use criterion restricts the use of funiculars to the access of residential dwellings only.
Staff Recommendation: On October 12, 2020 the Planning and Environmental Commission
(PEC) forwarded a unanimous recommendation, for approval, for a prescribed regulation
amendment, pursuant to Section 12-3-7, Amendment, Vail Town Code.
Spence reviewed Ordinance No. 16, Series of 2020 with council stating there were no changes
since the first reading.
There was no public comment.
Council confirmed applicants would still need to go through the Planning and Environmental
Commission.
Coggin made a motion to approve Ordinance No. 16, Series of 2020; Mason seconded the
motion passed (5-2*Foley and Langmaid oppose)
8. Matters from Mayor, Council and Committee Reports (moved from the afternoon
meeting to evening due to time constraints)
Coggin thanked AIPP for their hard work in relocating the Siebert Eaton Memorial and Vail
Resorts helping with the location of the statue in Mountain Plaza. Additionally, he would like
staff to provide an update on the sheep mitigation in East Vail, ski locker zoning and West
Middle Creek parcel rezoning for housing at a future meeting.
Bruno would like to see restaurants be allowed to have food trucks or carts in the villages to
assist establishments with the 25% capacity restrictions due to the health crisis. She too
requested West Middle Creek parcel rezoning on future topic updates.
Foley thanked voters for passing Ballot Issue 2G at the November 3rd General Elections. He
noted the Stronger Together sign in Lionshead was vandalized and needed to be removed or
fixed. Additionally, Foley asked for safety purposes, if public works would mark the turning lane
into the Safeway parking lot because drivers were miss using the lane for passing.
Langmaid did not have anything to report.
Mason thanked town staff frontline employees for all their work on keeping the town beautiful.
Mason noted the public comment from Joyce Cohen and asked for council support to direct staff
into researching into an ordinance banning pet stores and other types of puppy mill businesses.
All council members supported that request.
Stockmar wished everyone a Happy Thanksgiving and staying safe and healthy over the
holidays.
Chapin spoke to the sound levels and the vitality in the villages. He reminded people to treat
people with respect and kindness especially during these stressful times.
Town Council Meeting Minutes of November 17, 2020 Page 8
There being no further business to come before the council, Foley moved to adjourn the
meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 7:33
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk
Town Council Meeting Minutes of December 1, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, December 1, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was no action as a result of executive session.
3. Proclamations
3.1. Proclamation No. 9, Series of 2020, Recognizing Vail Interfaith Chapel as a
Historic and Cultural Center in the Town of Vail
Presenter(s): Katie Campbell, Vail Religious Foundation
Mayor Chapin read Proclamation No. 9, Series of 2020 into the record.
Tim Wilbanks, Pastor of the Covenant Presbyterian Church and President of the Vail Religious
Foundation, thanked council and the Town of Vail for the partnership in serving the community.
Bruno made a motion to approve Proclamation No. 9, Series of 2020; Coggin seconded the
motion passed (7-0).
Town Council Meeting Minutes of December 1, 2020 Page 2
3.2. Proclamation No. 10, Series of 2019, A Proclamation Declaring December 11, 2020
as "WhoVail Day"
Presenter(s): Meredith Macfarlane, General Manager Four Seasons Resort and Residences
Vail; Jonathan Reap, Director of Public Relations and Communications Four Seasons Resort
and Residences Vail; and the Grinch
Mayor Chapin read Proclamation No. 9, Series of 2020 into the record.
Scott Gubrud, Four Seasons Resort and Residence of Vail Director of Marketing, read a
passage from Dr. Seuss’s How the Grinch Stole Christmas
Meredith Macfarlane, General Manager Four Seasons Resort and Residence of Vail, thanked
council for declaring December 11th as WhoVail Day. Macfarlane shared that it would be the
Four Seasons 10th anniversary of operating in Vail.
The Grinch also made an appearance.
Bruno made a motion to approve Proclamation No. 10, Series of 2020; Coggin seconded the
motion passed (7-0).
4. Appointments for Boards and Commissions
4.1. Appoint four members to Commission on Special Events
Presenter(s): Dave Chapin, Mayor
Langmaid made a motion to appoint Alison Wadey, Marco Valenti, Nicholas Conover and
Douglas Smith to serve a two-year term on the Commission on Special Events; Foley seconded
the motion passed (7-0).
5. Consent Agenda
5.1. Resolution No. 49, Series of 2020, 2021 Intergovernmental Agreement for Housing
Related Service with Eagle County
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 49,
Series of 2020
Background: The Eagle County Housing and Development Authority (the "ECHDA' ') and the
Town entered into an agreement dated the 31st day of May 2016, for certain Services. The
Original Agreement contemplated that the ECHDA would perform certain Services for the Town
with compensation in an amount equal to $11,700 plus 2% of the deed restricted sales that the
ECHDA completes. ECHDA and Town desire to modify the scope of Services and
compensation for 2021
Langmaid made a motion to approve Resolution No. 4, Series of 2020; Foley seconded the
motion passed (7-0).
Town Council Meeting Minutes of December 1, 2020 Page 3
5.2. Resolution No. 50, Series of 2020, A Resolution Approving an Operating Plan and
Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2021 Through
December 31, 2021.
Action Requested of Council: Approve, approve with amendments or deny Resolution No. 50,
Series of 2020.
Background: See attached memo.
Staff Recommendation: Approve, approve with amendments or deny Resolution No. 50, Series
of 2020.
Coggin made a motion to approve Resolution No. 50, Series of 2020; Foley seconded the
motion passed (7-0).
5.3. Funding Contract with Mountain Commercial Advisors (Management Company for
Concert Hall Plaza) for Tenting Program
Background: Approval of a funding agreement in the amount of $75,000 to support the
construction of winter enclosures on the 4 restaurants of Concert Hall Plaza to provide
additional capacity due to COVID-19 restrictions. The four restaurants located in Concert Hall
Plaza are Moe's Original BBQ, Steak Shan GO, The Little Diner and Alpen Dogs.
Staff Recommendation: Authorize the Town Manager to enter into an agreement on a form
approved by the Town Attorney with Hughes Land Holding Trust in the amount of $75,000.
Coggin made a motion to authorize the Town Manager to enter into an agreement with Hughes
Land Holding Trust in an amount not to exceed $75,000; Bruno seconded the motion passed (7-
0).
6. Town Manager Report
Robson congratulated the community for its leadership in climate action efforts upon being
given an A-list rating, one of only 88 cities in the world to receive the designation from an
industry group. Robson reviewed the current health crisis starting with the executive order he
signed on November 23, 2020 limiting private gatherings to a single household stating the
message was we wanted to avoid being placed in Red category by the state. The town had
been very busy since the mountain had opened and compliance with Vail's mask mandate was
very high. Police would respond to complaints. Transit operations continued to be a challenge
due to varying guidance communicated by the state. Capacity had been reduced by 50% on the
buses. Extra buses are in use on busy routes. Masks are mandated on the bus and at bus
stops. Robson stated there was significant support for a 5 Star Program to be implemented in
Eagle County. The 5 Star Program was initiated in Mesa County and it allowed for higher
occupancy for restaurants and other businesses based on safety protocols. Robson noted
Bruno had been coordinating the town's efforts and had involved leadership from Avon, Eagle
and Gypsum. Robson shared there had been some discussion about the possibility of bringing
in food trucks to help provide additional services for guests.
Town Council Meeting Minutes of December 1, 2020 Page 4
Mason clarified the town would seek Vail-based restaurants as it explored the possibility of food
trucks.
7. Action Items
7.1. Ordinance No. 21, Series of 2020 Budget Supplemental No. 5, an ordinance
making budget adjustments to the Town of Vail General Fund, Capital Projects Fund,
Real Estate Transfer Tax Fund, Housing Fund, and Dispatch Services Fund of the 2020
Budget for the Town of Vail.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve, or approve with amendments Ordinance No. 21, Series
2020.
Background: Please see attached memorandum.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2020.
Smith reviewed Ordinance No. 21 Series of 2020 with council stating across all funds the
supplemental request adjusted the budget to reflect $9,623,170 of additional revenue and
proposed an increase of $2,434,424 to expenditures.
General Fund Budgeted revenue would be adjusted by an increase of $5.7M.
$3.8M of the $5.7M increase would be allocated to the General Fund
$1.8M of the increase would be allocated to the Capital Projects Fund.
Capital Project Fund would be adjusted by a total of $2,254,000.
$1,824,000 of additional sales tax collections
$120,000 of additional use tax collections
$250,000 increase from the Vail Reinvestment Authority to reimburse the Capital
Projects Funds for parking structure capital maintenance at the Lionshead Parking
structure.
Housing Fund would be increased by $76,053 to reflect Employee Housing Fee in Lieu
collections during 2020.
Real Estate Transfer Tax Fund would be increased by a total of $2,352,064.
$2,350,000 was year to date RETT collections
$2,064 to recognize donations from First Bank used for Sole Power prizes
Dispatch Service Fund would be increased by $14,182 to be offset by corresponding
expenditures.
A state reimbursement of $9,334 for dispatch deployments to the Pine Gulch and
East Troublesome fires.
$4,848 from the General Fund to cover the Dispatch’s portion of the 2020 vacation
buyback program
There was no public comment.
Council had no questions or comments.
Town Council Meeting Minutes of December 1, 2020 Page 5
Coggin made a motion to approve Ordinance No. 21, Series of 2020; Stockmar seconded the
motion passed (7-0).
7.2. Ordinance No. 22, Series of 2020, First Reading, An Ordinance Repealing and
Reenacting Chapter 2 of Title 6 of the Vail Town Code Regarding Procedures for
Disposing on Unclaimed Property in the Town
Presenter(s): Craig Bettis, Vail Police Commander
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 22,
Series of 2020 upon first reading
Background: Ordinance No. 22, Series of 2020 would update the Vail Town Code to reflect the
recent updates to Unclaimed Property Act, C.R.S. §§ 38-13-101, et seq. (the “Act”).
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 22, Series
of 2020 upon first reading
Mire asked council to not take any action on Ordinance No. 22, Series of 2020 at this time.
7.3. Ordinance 23, Series of 2020, An Emergency Ordinance Regarding Private
Gatherings and Indoor Dining at Restaurants and Bars in the Town of Vail
Presenter(s): Scott Robson, Town Manager
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 23,
Series of 2020
Background: On March 10, 2020, the Governor of the State of Colorado recognized the COVID-
19 pandemic and declared a state of emergency. On March 13, 2020, the Town Manager
declared a disaster emergency in and for the Town of Vail, Colorado, pursuant to the Colorado
Disaster Emergency Act, C.R.S. § 24-33.5-701, et seq. (the "Act"), and Section 13.5 of the
Town's Home Rule Charter, which declaration was thereafter continued by the Town Council. on
November 17, 2020, the Colorado Department of Public Health and Environment ("CDPHE")
mandated that all counties in Colorado follow the restrictions outlined in First Amended Public
Health Order 20-36, which includes the application of the COVID-19 Dial. Eagle County is
currently at Level Orange on the COVID-19 Dial, but without additional action, could move to
Level Red. On November 24, 2020, the Town Manager enacted an emergency order regarding
private gatherings and indoor dining at restaurants and bars in the town.
Staff Recommendation: Approve, approve with amendments or deny Ordinance No. 23, Series
of 2020
Robson reviewed Ordinance No. 23, Series of 2020 stating the ordinance would extend the
executive order Robson signed prior to Thanksgiving in hopes to detour large gatherings.
Robson noted the Vail Police dept. did not receive any complaints during the executive order.
The executive order would expire on December 8 and this ordinance would extend the
executive order for a longer period of time if council desired to do so.
Town Council Meeting Minutes of December 1, 2020 Page 6
Council reviewed possible sunset dates for the proposed ordinance reminding each other of the
purpose for limiting gathering sizes to one household was to raise awareness and to help bring
the number of local infections down.
There was no public comment.
Coggin made a motion to approve Ordinance No. 23, Series of 2020 with the amendment of a
sunset date of December 15, 2020; Stockmar seconded the motion passed (7-0).
8. Public Hearings
8.1. Second Reading of Ordinance No. 17, Series 2020, an ordinance adopting a
budget and financial plan and making appropriations to pay the costs, expenses and
liabilities of the Town of Vail, Colorado for its fiscal year January 1, 2021 through
December 31, 2021.
Presenter(s): Kathleen Halloran, Finance Director and Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 17, Series
2020.
Background: Please see attached memo.
Staff Recommendation: Approve or approve with amendments Ordinance No. 17, Series 2020.
Halloran reviewed Ordinance No. 17, Series of 2020 with the council l stating the Total
Revenues for all Funds was $70.6M; which was down 19% from 2019 and down 6% from 2020
forecast. Total expenditures for all Funds was $99.5M, but this total included the Public Works
Shops project. The total expenditures across all Funds without that project was $82.3M; which
was down 4.2% from 2020 original budget.
Changes since the first reading on November 17 th were as follows:
General Fund:
Reduced Mountain Travel Symposium from $163K to $5K due to event moving to 2022
Carryover unused relief funds to 2021 ($500K Commercial and $130K Community)
Capital Projects Fund:
Remove Donovan Pavilion improvements; shifting those dollars forward to 2020 so work
could begin
Dispatch Service Fund:
E911 Board funded phone system upgrade
Halloran provide a high-level review of the Fund statements.
General Fund Balance $33.8M Capital Projects Fund Balance: $16.6M
RETT Fund Balance: $8.9M Marketing Fund Balance: $358K
Heavy Equip. Fund Balance: $1.8M Dispatch Fund Balance: $1.3M
Health Insurance Fund Balance: $3.7M Timber Ridge Fund Balance: $700K
There was no public comment.
Town Council Meeting Minutes of December 1, 2020 Page 7
Council had some questions concerning the Buffehr Creek turn lane listed under the capital
projects and agreed to remove that project out of the budget at this time.
Coggin made a motion to approve Ordinance No. 17, Series of 2020 with the amendment of
removing the $100,000 for the Buffehr Creek turn lane capital project from the 2021 budget;
Foley seconded the motion passed (7-0).
8.2. Second reading of Ordinance No. 18 Series of 2020, An Ordinance Providing for
the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the
2020 Tax Year and Payable in the 2021 Fiscal Year.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve or approve with amendments Ordinance No. 18, Series
2020.
Background: The town is required by Colorado state law to certify the mill levy by December
15th of each year.
Staff Recommendation: Approve or approve with amendments Ordinance No. 18, Series 2020.
Smith reviewed Ordinance No. 18, series of 2020 with council stating the ordinance had been
updated to reflect revised assessed valuations from the county. The valuations decreased by
0.48% from earlier estimates, or approximately $27,143 impact to the previous valuation. The
property tax authorized by the ordinance would generate $5,688,151 in revenue in 2021,
representing approximately 8% of the town’s total revenue.
There was no public comment.
Council had no comments or questions.
Coggin made a motion to approve Ordinance No. 18, Series of 2020; Foley seconded the
motion passed (7-0).
8.3. Ordinance No. 20, Series of 2020, Second Reading, An Ordinance Amending
Chapter 4 of Title 5 of the Vail Town Code to Increase the Age to Purchase, Possess,
Consume or Use a Tobacco or Nicotine Product
Presenter(s): Matt Mire, Town Attorney
Action Requested of Council: Approve, approve with amendments or deny Ordinance No. 20,
Series of 2020 upon second reading.
Background: In 2020, the Colorado General Assembly enacted House Bill 20-1001, which
increases the age to purchase, possess, consume, or use tobacco or nicotine products from 18
years to 21 years. The Town is required to similarly increase the age to purchase, possess,
consume, or use tobacco or nicotine products in Town.
Town Council Meeting Minutes of December 15, 2020 Page 1
Vail Town Council Meeting Minutes
Tuesday, December 15, 2020
6:00 P.M.
Due to the Town’s Disaster Declaration of March 17, 2020 related to the COVID-19 virus, the
meeting was held in Vail Town Council Chambers and with virtual access provided through
Zoom.
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Chapin.
Members present: Dave Chapin, Mayor
Kim Langmaid, Mayor Pro Tem
Jenn Bruno
Travis Coggin
Kevin Foley
Jen Mason
Brian Stockmar
Staff members present: Scott Robson, Town Manager
Patty McKenny, Assistant Town Manager
Matt Mire, Town Attorney
Tammy Nagel, Town Clerk
1. Citizen Participation
There was none.
2. Any action as a result of executive session
There was none.
3. Proclamations
3.1. Proclamation No. 11, Series of 2020, Recognition of Years of Service for Beth
Slifer on Vail Local Marketing District Advisory Council
Presenter(s): Dave Chapin, Mayor
Mayor Chapin read Proclamation No. 11, Series of 2020 into the record.
Slifer thanked council for the kind words and stated she had loved the responsibility and is
proud to have worked with other members of the team to increase summer marketing results
every year. She said it had been a work of love.
Bruno made a motion to approve Proclamation No. 11, Series of 2020; Langmaid seconded the
motion passed (7-0).
Town Council Meeting Minutes of December 15, 2020 Page 3
dialogue any time when Vail Resorts was ready to re-engage. Meanwhile, efforts continued to
partner with Children's Garden of Learning to develop a temporary location on the charter bus
lot to be ready for occupancy in August 2021.
6. Public Hearings
6.1. Ordinance No. 21, Series of 2020, Second Reading, Budget Supplemental No. 5, an
ordinance making budget adjustments to the Town of Vail General Fund, Capital Projects
Fund, Real Estate Transfer Tax Fund, Housing Fund, and Dispatch Services Fund of the
2020 Budget for the Town of Vail.
Presenter(s): Carlie Smith, Financial Services Manager
Action Requested of Council: Approve, or approve with amendments Ordinance No. 21, Series
2020 upon second reading.
Background: Please see attached memorandum.
Staff Recommendation: Approve or approve with amendments Ordinance No. 21, Series 2020
upon second reading.
Smith reviewed Ordinance No. 21, Series of 2020 with council stating there had only been two
changes since the first reading.
Capital Projects Fund a transfer of $365,936 for electric bus chargers from the Bus
Replacement Project to the Electric Bus Chargers Budget for administrative and
expenditure tracking purposes.
Real Estate Fund would be increased by $10,000 for a Winterfest grant from Doe
Browning.
There was no public comment.
Council had no comments or questions.
Stockmar made a motion to approve Ordinance No. 21, Series of 2020 upon second reading;
Foley seconded the motion passed (7-0).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Stockmar seconded the motion which passed (7-0) and the meeting adjourned at 6:33
p.m.
Respectfully Submitted,
Attest: __________________________________
Dave Chapin, Mayor
___________________________________
Tammy Nagel, Town Clerk