HomeMy WebLinkAbout2002 Vail Town Council MinutesVAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, JANUARY 8, 2002
7:40 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council convened at approximately 7:00 P.M. on
Tuesday, January $, 2002.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Assistant Town Manager
Matt Mire, Town Attorney
The Vail Town Council then convened as the Vail Local Marketing District {VLMD) far
the consideration of the following items:
• Discussion of Adding a Member from the Commission on Special Events {CSE)
• Introduce Term Appointments
• Establish Criteria far appointment to Vail Local Marketing District Advisory
Council (VLMDAC)
• Changing Vendor Contract periods.
Mayor Ludwig Kurz stated the Council had discussed the above-stated items at length
during the afternoon work session. Greg Moffet then made a 4-part motion as follows:
1) Instruct the Local Marketing Advisory Council to add a member from the Vail
Commission on Special Events;
2} Assign staggered terms to the current at-large advisory council as follows:
one year terms for Ross Boyle, Beth Slifer and Bob Batchelor; two year terms for
Bill O'Connell and Sally Hanlon; and three year terms for Bob Llewelyn and Pam
Stenmark and non person specific but designated position will be given to: 2 -
Vail Chamber and Business Association, I-Commission on Special Events, 1-
Town Council, 1-Vail Resorts Inc., 3} establish criteria for future at-large
appointments by the town Council to included marketing expertise and a strong
preference for candidates living in the Town of Vail and/or owners or employees
of Vail businesses; and 4) members of the advisory council must attend 60
~~ percent of the meetings as a minimum. Rod Slifer seconded the motion. A vote
was taken and the motion passed unanimously, 7-0. Greg Moffet then made a
motion directing the advisory council to alert its advertising agency
contras#or,BarnhardlCMl, to correct service deficiencies or face termination of its
contract. Bill Dewitt seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The Council then adjourned the special meeting of the Vail Local Marketing District and
resumed as the Vail Town Council.
The first item on the agenda was Citizen Participation.
Dick Neal, manager of Pereguine Wines and Spirits in Crossroads Shopping Center,
addressed the Council promoting shopping in Vail, stating he had been in business
since 1968 and saw very few "locals" shopping in his store. He encouraged more locals
to take advantage of his products and free delivery, encouraging shoppers to spend
their money in Vail.
Georgine Burton, owner of a unit in Aspen Tree Condominiums, addressed the Council
for a second time, noting that nothing had been done relative to her dispute with the
condominium association regarding heat in her unit since her last appearance at the
Council meeting on December 18, 2001. Burton stated she was not asking the Council
to solve her problem, but was looking for answers from the Community Development
Department. She sta#ed this had been an on-going problem for the last 11 months.
Mayor Kurz stated he felt Burton was asking the Council to settle a legal dispute. Town
Manager Bob McLaurin stated he would be happy to sit down with Burton to try to reach
a mutually satisfying resolution.
The second item on the agenda was the introduction of the Australian exchange
students. Merv Lapin, of the Vail Valley Exchange, asked the Council to move to the
next item on the agenda, as all of the students had not yet arrived.
The third item on the agenda was the Consent Agenda. The first item under the
Consent Agenda was the approval of the December 4 and 18, 2001, minutes. Greg
Mallet made a motion to approve the minutes with the corrections from Diana Donovan
at the work session earlier fihat day. Rod Slifer seconded the mo#ion. A vote was taken
and the motion passed unanimously, 7-0. The second item under the Consent Agenda
was Resolution No. 1, Series of 2002, a resolution designating a public place within the
Town of Vail for the posting of notice for public meetings of the Vail Town Council,
Planning and Environmental Commission, Design Review Board, and other Boards,
Commissions, and Authorities of the Town of Vail. Greg Moffet moved to approve
Resolution #1. Bill Dewitt seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The fourth item on the agenda was the Discussion of Special Events, to include the
following items:
• CSE Paid FacilitatorlOrganization
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• Council Transfer of Special EventslGeneral Fund Marketing Dollars
• Voting Member from CSE appointed to VLMDAC.
Mayor Kurz stated after the Council's discussion that afternoon, it was decided to refer
this matter for discussion at the Council Retreat scheduled for February 12, 2002.
The Council then reverted back to the second item on the agenda, the introduction of
the Australian foreign exchange students. Merv Lapin introduced two students from the
Deletite Shire region in Australia who have come to Vail as part of a Sister Cities
student exchange program. The two students, Cameron Sutton and Luke Fry, have
been staying with host families for a six to eight week period and were gaining resort
experience through their work at Vail Resorts. In thanking the community for its
hospitality, Sutton and Fry presented Mayor Kurz with a gift from the leadership of the
Deletite Shire. Sybill Navas, also of the Vail Valley Exchange, reminded the Council
that Ariel Pierce of Vail Mountain School and Caitlin Wall of Battle Mountain High
School, would be reciprocating with a visit to Australia this summer.
The fifth item on the agenda was an update on the Gore Creek Promenade Pedestrian
Bridge Replacement. Gregg Barrie of the Public Works Department gave the Council
an overview of the work to be done. Council acknowledged the need to postpone action
until litigation over the new whitewater park had been settled. Barrie stated proposals to
improve the whitewater park and replace the pedestrian bridge are being considered
. simultaneously to minimize construction impacts. Several participants from the
audience urged the Council to retain the bridge rather than remove it.
The sixth item on the agenda was the first reading of Ordinance No. 1, Series of 2002,
an ordinance amending the Official Zoning Map for the Town of VaiE in accordance with
Title 12, Zoning Regulations, Chap#er 5, Zoning Map, rezoning Lot 3, Vaif Village West
Filing #2, to "Single-Family Residential Zone District." George Ruther of the Community
Development Department presented the ordinance to the Council, stating the owner of
the property had requested the rezoning to assist in vacating the existing property line
between the rezoned lot and an adjacent lot, also owned by the applicant. Ruther
stated the new property lines would increase the buildable area of one of the lots.
Diana Donovan expressed concern about use of the rezoning process to accommodate
a developmen# issue and hoped the applicant would avoid calling upon the town's
variance process to receive additional concessions. After further discussion, Greg
Moffet made a motion to approve Ordinance #1, on first reading. Bill Jewitt seconded
the motion. A vote was taken on the motion and the motion passed unanimously, 7-0.
The seventh item on the agenda was the Town Manager's Report. Bob McLaurin
addressed the letter he had sent to the Colorado Department of Transportation {CDOT)
requesting thee agency's permission to implement several short-term solutions to
reduce noise on I-70. Those items included a request to reduce the current speed limit
of 85 mph within the town limit, restricting the use of engine brakes on I-70 within the
town limits, and to conduct an experiment using concrete barriers to limit the effects of
tire-generated noise. McLaurin also noted efforts to research the possibility of bringing
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I-70 real-time video feeds to Vail, similar to what is being done in Breckenridge. Dick
Cleveland encouraged the town to continue to monitor the Breckenridge program,
noting problems in the quality of the video. Diana Donovan suggested consideration of
a mechanism that would provide updated drives times from Vail to Denver.
A discussion of the past New Year's Eve events followed. Town Manager McLaurin
stated he felt the evening had gone well for the most part, and recognized Joe Russell,
Acting Police Chief, and Suzanne Silverthorn, Community Information Officer, for their
hard work on the event. McLaurin was not pleased with the turnout for the Alien Ant
Farm concert at the Dobson Arena, although Greg MofFet stated the concert served its
purpose and other activities would be considered for next year. Councilmembers in
general felt the evening went well, with the feeling of safety underscored in the Village.
It was generally agreed to begin planning now for the 4th of July and next New Year's
Eve activities.
As there was no further business, Dick Cleveland made a motion to adjourn. Bill Jewitt
seconded the motion. A vote was taken and the motion passed unanimously, 7-0, and
the meeting was adjourned at 8:30 P.M.
Respectfully submitted,
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Ludwig K, Mayor
ATTEST: ~O~N OF V
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rel 'Donaldson, Town Clerk ~
Minutes taken by Mary A. Caster
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VAII TOWN COUNCIL
EVENING MEETING
TUESDAY, JANUARY 15, 2002
7:00 P.M.
MEMBERS PRESENT:
ABSENT;
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
Ludwig Kurz, Mayor
STAFF PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Allen Christensen, Acting Town Attorney
In the Mayor's absence, Mayor Pro-Tem Rod Slifer convened the meeting.
The first i#em on the agenda was the Mauri Nottingham Environmental Award. Steve
Caiimaris, town environmental health officer, presented the award winners to the
Council. Mauri Nottingham, founder of the We Recycle program, thanked the sponsors
who made the awards possible. Awards were presented as follows:
Business Category: Sonnenalp Resort at Vail, for its environmentally-friendly practices;
Individual Category: Caroline Bradford, for her efforts to preserve the Eagle River
watershed; and
Student Category: 15 year old Harrison Gillis for his work on a recycling program at
Battle Mountain High School.
The second item on the agenda was Citizen Participation.
Laura Bell, Simba Run resident, addressed the Council requesting assistance in lifting a
deed restriction on her 595 square foot unit, saying she had been misinformed
regarding the length of the deed restriction. Bep stated she had originally been told that
the restriction would expire in 2003 but was later informed that it was a permanent deed
restriction. Town Manager Bob McLaurin stated he would follow up on the matter.
Kaye Ferry, Vail Chamber and Business Association, addressed the Council asking for
resolution with the special events guidelines documents. Ferry stated the Association
had been working for months on these documents and needed an answer from the
Council. Ferry requested her item be scheduled for an upcoming work session.
The third item on the agenda was an update on the proposed development at Berry
Creek 5~" Filing Housing Parcel. Nina Timm, housing authority coordinator, addressed the
Council, stating this was afollow-up to a presentation made by Auerbach Southwest last
year where Council provided direction to the developer regarding unit types. Timm stated
the Town of Vail sold its share of the Berry Creek 5t" Filing to Eagle County and as part of
the purchase agreement the town and the county are equal partners in the housing
developed on a portion of the site. In May, 200x, Eagle County and the town issued a
Request For Proposals for a developer for the housing. Through a joint interview process
Auerbach Southwest was chosen as the developer. Last summer Auerbach came with
some preliminary site plans and unit types for Council to comment on. Based on the input
received from both the county and the town a revised site plan has been submitted to
Eagle County Planning. Representatives from Auerbach Southwest, the firm selected by
Eagle County and the Town of Vail to develop affordable housing on the Berry Creek 5t"
parcel in Edwards, presented an update on the status of the project. Since Auerbach's last
presentation to the Town Council which occurred during the summer, the project has been
expanded from 16 acres to 31 acres and from 150 units to 282. Four housing types are
proposed. They include a mix of single family homes, duplexes, townhomes and mill-style
lofts. Under an agreement signed in 1999 between the Town of Vail and Eagle County, the
two entities are to be 50-50 partners in the housing development. The remainder of the
• county-owned property, combined with the adjacent Miller Ranch parcel, owned by the
Eagle County School District, is proposed to be used for recreation, schools, a college
campus and open space. The Eagle County Planning Commission will review the overall
development plan at its Jan. 23 meeting with asite-specific review of the housing plan to
occur within the next few months. During discussion, Councilman Greg Moffet reiterated
concerns expressed previously regarding the Town of Vail's involvement. Moffet, noting the
sizeable scale of the project, said he feared the developmen# would negatively impact
Vail's vitality. Moffet said he preferred abuy-out plan for the town in which proceeds from
the sale could be used to spend money on housing within Vail's town limits. While
Councilman Chuck Ogilby shared Moffet's concern, Ogilby suggested the town's
involvement in Berry Creek could be beneficial in working with the Eagle River Water and
Sanitation District. Ultimately, the town could create a swap with the district in which the
town would gain control of current district-owned or to-be-developed units within the town
in exchange for units at Berry Creek. Councilman Rod Slifer expressed general support far
the proposed new urbanism design, saying it will create a great neighborhood. Slifer also
asked if the Council could review the overall plan at some point in the future. During the
public comment period, former Vail Councilmember Michael Cacioppo expressed criticism
of the overall plan. Calling it "Aurora in Edwards," Cacioppo said the development would
produce traffic gridlock.
The fourth item on the agenda was a request far the release of an employee housing unit
deed restriction far the residence located at 1477 Aspen Grove Lane. The request was
• submitted after a review of town records was unable to document conditional use approval
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of a type-il employee housing unit. The owner had voluntarily placed the deed restriction
immediately adjacent to the Spriggs lot. Lindstrom stated he did not remember anything
about an employee housing unit restriction being put on the property. Lingstrom stated
the previous owner did apply for a bed and breakfast license, but the permit was never
approved. Mr. Spriggs addressed the Council, stating he was not interested in more
square footage. Bill Dewitt stated that based on the presentation, he had no problem lifting
the restriction. Greg Moffet stated he felt the town had "dropped the ball" and was in
favor of releasing the deed restriction. Diana Donovan questioned whether it could be a
requirement of a former project. Russ Forrest stated that after research being conducted,
there was nothing in the records to require property to require an ehu. After further
discussion, Greg Moffet made a motion to release the deed restriction . Dick Cleveland
seconded the motion. Diana Donovan stated that having a care taker unit in the building
should not be criteria for granting the release, as there may have been a unit in the
building at one time. It was also suggested the file be "red-flagged" in case this issue
were to come up again in the future. A vote was taken on the motion and the motion
passed 4-2, Diana Donovan and Chuck Ogilby opposing.
on the property without applying fora 504 sq. ft. credit. In researching the matter,
Community Development Director Russell Forrest said it remains unclearwhy the original
owner of the property asked for the deed-restriction in 1995. A #ype-I I employee housing
unit requires certain physical elements, such as an exterior entrance and a separation
from the primary residence, which doesn't exist in this case. While councilmembers were
reluctant to remove the deed restriction without fully understanding why the restriction was
put into place originally, most members said they had no choice other than to
accommodate the request. Chuck Ogilby made a motion to grant a 500 sq. ft. credit ifi the
applicant agreed to retain the deed res#riction or contribute to a housing pay-in-lieu fund,
or create an employee housing unit off-site. Diana Donovan seconded the motion. After
further discussion, Donovan withdrew her second, stating she felt there was a reason for
the deed restriction on the property. The motion failed for lack of a second after
councilmembers learned the motion would violate town codes. Additionally, the applicant
said he wasn't interested in more square footage. Russell Forrest suggested Ogilby's
concept be the topic of a future public policy discussion. Dominic Mauriello, representing
the applicant Michael Spriggs, addressed the Council. Mauriello stated Spriggs was the
third owner on property. Mauriello stated an employee housing unit (EHU) had never
been constructed on the property and the building complied with all zoning requirements.
Rod Slifer stated three councilmembers had visited the site and the interior. Steve
Lingstrom, neighbor of Mr. Spriggs, addressed the Council, stating he owned a lot
The fifth item on the agenda was the first reading of Ordinance #2, Series of 2002,
authorizing the Issuance of General Obligation Refunding Bonds, Series 2042A, first
reading. Steve Thompson, Finance Director, stated these two ordinances authorized a
refinancing process known as "forward refunding" which involves locking in a buyer for
bands ahead of the call date. During a discussion with the town's investmenfi banker in
November, the Council learned the town could receive a net savings of $380,000 in
. today's dollars on $8.4 million of debt, given today's low interest rates. Prior to second
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reading approval, the Council will review the net savings estimate again to evaluate the
• cost-benefit ratio. Greg Moffet moved to approve Ordinance No. 2, Series of 2002, on first
reading. Chuck Ogilby seconded the motion. Dick Cleveland questioned the blank
spaces in the ordinances. Steve Thompson stated these would be filled in by the bond
counsel prior to second reading. A vote was taken and the motion passed unanimously.
6-0.
The sixth item an the agenda was the first reading of Ordinance #3, Series of 2002,
Authorizing the Issuance of Sales Tax Revenue Refunding Bands, Series 2002B.
Greg Moffet moved to approve Ordinance #3 on first reading. Chuck Ogilby seconded
the motion. Diana Donovan suggested not copying the ordinance for second reading.
A vote was taken and the motion passed unanimously, 6-0.
The seventh item on the agenda was the PEC Report. Russ Forrest stated during an
update on the most recent meeting of the Planning and Environmental Commission,
the Council reviewed PEC's approval of a sign variance to allow for two building
identification signs at West Lionshead Plaza, formerly Concert Hall Plaza. Also,
Councilmernbers received an update on the development application for the town-
owned Middle Creek site. Forrest stated the Village at Middle Creek item had been
pulled from the agenda.
. The eighth item on the agenda was Information Update. Assistant Town Manager
stated the Council's code book inserts were at their place and the staff would be happy
to update the books for the Council if they cared to drop them off. Brandmeyer also
stated a farewell party for Steve Thompson had been planned at the Seasons at the
Green at the Vail Golf Course on January 30'" from 5:00 - 7:00 P.M. Steve Thompson
addressed the Council, stating he had enjoyed his time at the town and it was a difficult
decision to make after 14 years. Mayan Kurz thanked Steve far his loyal service over
the years. Bab McLaurin stated Christine Stouder would be acting Finance Director.
The ninth item on the agenda was Matters from Mayor and Council.
Bill Jewitt suggested the need to consider an ordinance regulating outdoor displays on
private property after efforts to promote voluntary compliance have proven difficult.
Kaye Ferry of the Vail Chamber & Business Association said the organization has
attempted to facilitate voluntary compliance of summer displays only but has been
unsuccessful due to differing opinions by the membership.
Dick Cleveland complimented Vail Resorts, Inc. for introducing a weekend carpool
reward program in which vehicles with four or more occupants using the public parking
garages in Vail or the frontage road receive one $20 coupon valid that day at all on-
mountain restaurants. The program is designed to enhance the availability of parking in
Vail, ease I-70 traffic and reduce pollution. Also, Cleveland reported on his attendance
at the Vail Chamber & Business Association board meeting in which Kaye Ferry was re-
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elected president. Cleveland said the group may be looking to the town for help in
resolving various sign code issues. In addition, the group asked far help in addressing
maintenance problems associated with a garden wall at the Lodge at Vail and
suggested earlier installation of holiday lighting in some areas of the commercial district.
A suggestion was made to possibly put the holiday lights in town up in November rather
than adding additional lighting during the holidays.
Assistant Town Manager Pam Brandmeyer announced the bark on the Council
Chambers wall was being removed next week. It was determined by the Council
the map on the wall be kept in the Chambers after the wall had been repainted.
Chuck Ogilby acknowledged receipt of a letter from Piet Pieters of the Vail Recreation
District (VRD) regarding the status of the gymnastics program. Ogilby expressed
in#erest in creating a plan to move forward in relocating the program once the current
site was acquired by the Eagle River Water and Sanitation District. Ogilby also thanked
VRD board member Chris Moffet for facilitating open skating through the Vail Nordic
Center.
Rod Slifer suggested the town's sign code review apply to all areas of town, including
West Vail.
• There was no Town Manager's Report.
As there was no further business, Greg Moffet moved to adjourn the meeting. Dick
Cleveland seconded the motion. A vote was taken and the motion passed unanimously,
7-0. The meeting was adjourned at 9:30 P.M.
Respectfully submitted,
i.~~D;7 _
Ludwig Kur~f Mayor
ATTE T: ~~r~- V ~
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L ele' onaldson, Town Clerk 5~ ,
Minutes taken by Mary A. Caster
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• TOWN COUNCIL
EVENING MEETING
TUESDAY, FEBRUARY 5, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
Mayor Kurz convened the meeting at 7:00 P.M.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Bill Jewitt
Greg Moffet
Chuck Ogilby
ABSENT:
STAFF MEMBERS PRESENT:
Diana Donovan
Bob Mct_aurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town A#torney
The first item on the agenda was Citizen Participation. Amy Birdsall addressed the
Council regarding security in the parking structure. Birdsall stated her car had been
broken into in the Village parking structure. According to the police report, most
burglaries occur during the weekend. She proposed security procedures be
implemented in the structures.
The second item on the agenda was the Consent Agenda:
A. Approval of January $ and 15, 2002, meeting minutes. Greg Moffet
moved to approve the January 8 and 15, 2002 minutes. Bill Jewitt
seconded the motion. Mayor Kurz excused himself from voting on the
minutes of January 15h, as he was not in attendance. Avote was taken
on the motion and the motion passed unanimously, 5-0.
B. ITEMITOPIC: Second reading of Ordinance No. 1, Series of 2002, An
ordinance amending the Official Zoning Map for the Town of Vail in
accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map;
rezoning Lot 3, Vail Village West Filing 2 to "S.ingle-Family Residential Zone
District"; and setting forth details in regard thereto.
Greg Moffet made a motion to approve Ordinance #1 on second reading. Rod Slifer
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seconded fihe motion. A vote was taken and the motion passed unanimously, 6-0.
The fihird item on the agenda was Ordinance #2, Series of 2002, second reading, an
ordinance authorizing the issuance of Town of Vail, Colorado; general obligation
refunding bonds, Series 2002A; providing the forms, terms, and conditions of the
2002A Bonds, the manner and terms of issuance, the manner of execution, the method
of payment and the security therefore; providing certain covenants and other details
and making other provisions concerning the 2002A Bonds and the refunding project;
ratifying action previously taken and appertaining thereto; repealing all ordinances in
conflict therewith. Christine Stouder, Acting Finance Director, introduced Steve Jeffers
of George K. Baum & Company, the town's investment banker. Dick Cleveiand clarified
for the record that both Ordinances 3 and 4, Series of 2002, were being discussed at
this fiime. Jeffers addressed the Council, reviewing his earlier presentation to the
Council regarding Forward Refunding, and proposing to save money to the town. which
involves locking in a buyer for bonds ahead of a September 1 Gail date. Due to changes
in the market, which has reduced the estimated savings to the town from $380,000 to
$245,000 on $8.4 million in debt, Jeffers recommended tabling the ordinances and re-
evaluating the refunding possibility in July. After further discussion, Greg Moffet moved
to hold off on second reading and table Ordinances 2 and 3 until a later date. Bill Jewitt
seconded the motion. Rod Slifer asked if there were time limits on when an ordinance
could be brought back on second reading. Town Attorney Mire stated he would check
• into the ma#ter. A vote was taken and the motion passed unanimously, 6-0.
The fourth item on the agenda was Ordinance #3, Series of 2002, second reading,
an ordinance authorizing the issuance of Town of Vail, Colorado sales tax
revenue refunding bonds, Series 2002B; providing the farm, #erms and
conditions of the 2002B bonds, the manner and terms of issuance, the
manner of execution, the method of payment and the security therefore;
pledging sales tax revenues of the town for the payment of the 2002B
Bonds; providing certain covenants and other details and making other
provisions concerning the 2002B Bands, the sales tax revenues and the
refunding project; ratifying action previously taken and appertaining thereto;
repealing all ordinances in conflict herewith. (See Item Three above}
The fifth item on the agenda was discussion of the replacement of 6 inch pipe to an
upgrade of 12 inch pipe in Vail Viliage by Eagle River Water and Sanitation District .
Greg Hall, Public Works Director, introduced the project to the Council, stating a
decision was not being asked for at this meeting, rather to begin a series of discussions
to determine how the town might partner with the Eagle River Water and Sanitation
District as the district prepares to upgrade aging water lines throughout Vail Village.
Lynn Scharr of Eagle River Water and Sanitation District explained the need to replace
the 6-inch cast iron pipes with larger, more durable lines that will minimize breaks and
address fire flow deficiencies. Schorr said the district is proposing a phased approach
that would include installations on Willow Road, Willow Place, Hanson Ranch Road and
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• a Small portion of Mill Creek Circle during the spring 2042 construction season. This
would leave the remainder of Mill Creek Circle, Bridge Street and Gore Creek Drive to
be completed in other phases. Public Works Greg Hall described how the town could
partner with the water district to add landscaping and other streetscape enhancements
outlined in the town's 1991 Streetscape Master Plan, as well as heating some of the
pedestrian areas.
Half stressed the importance in determining the timing, coordination and construction
phasing for the project. Kaye Ferry of the Vail Chamber & Business Association agreed
and complimented the water district for its willingness to accommodate the needs of
those who wifi be impacted by the project. Ferry expressed support for the partnering
concept, saying she preferred to have the Village torn up only once. Paul Johnston,
owner of the Christiania Lodge on Hanson Ranch Road, noted the need to find an
alternate location for loading and delivery trucks during the construction. Johnston, a
critic of the current loading and delivery program, attributed the most recent water line
break on Hanson Ranch Road to the heavy truck traffic along the route. Johnston said
he hoped a permanent solution to the loading and delivery situation would result from
the cons#ruction. Jim Lamont of the Vail Village Homeowners Association urged the
Council to move forward with the streetscape plan and to do so with public funding.
Special assessments wauld not be welcomed by the property owners, he said, noting
that since the private sector has already made numerous improvements with others yet
to come, it's time for public expenditures to fallow suit. Michael Staughton, Vail Village
business owner, expressed concern over the start date, asking for a consensus of local
business owners. The Council will take up the matter in future discussions, including
decisions on whether it will add heated walkways to the streetscape plan, as well as
funding scenarios. Funding issues were discussed. Mayor Kurz stated the need to set
a schedule for updates on planning of the project. Kurz also stated this item would be
discussed at the upcoming Council retreat.
The sixth item on the agenda was the Donovan Park Community Pavilion cost update
and status discussion, including the following items:
Pavilion cost update.
Discussion to approve change order of pavilion with JL Viele
Construction contract at $2,606,091.
Chris Squadra of Architectural Resource Consultants, Inc. (ARC) addressed fibs
Council, addressing options available to the Council. Chuck Ogilby suggested going
back to the drawing board on the design of the pavilion, getting a better buy in with
Council and making an attempt to achieve further savings. Ogilby suggested initiating
a committee comprised of Councilmembers, staff, and the community to serve as a
design team to come up with an accepfiable project. Ogilby stated he had talked with
Councilmember Diana Donovan before she left on vacation and had received her
consent on this idea. Rod Slifer agreed with Ogilby's idea. Dick Cleveland agreed with
. chuck o~ilby's comments, Stating h2 Would like to take part in the discussions. Greg
Moffe# stated he had no interest in serving on the design committee. Bill Jewitt
reiterated his feelings of the pavilion being too big and too expensive. Jewitt suggested
looking at the possibility of putting a community center on the vacant land next to the
Lionshead parking structure. Mayor Kurz stated he felt the Council had fallen down in
. direction they had given the architect, stating the Council gat what they asked for. The
Council had asked for aworld-class design and the community was in favor of the
project. Stating changes in the economy had been a factor in the building of the
proposed pavilion, he felt it was possible to still come up with a design that was
acceptable. The decision does not impact construction of the soccer field, outdoor
restrooms, outdoor basketball court, playground or parking components of the park,
which are under contract to be completed by September. fn redesigning the pavilion,
the project would achieve more buy-in from the Council and would reduce the overall
cast of construction, according to Ogilby. The former design, with a construction cost of
$2.5 million, called fora 6,200 sq. ft. building that would accarrmmodate groups of up to
200. However, Councilmembers have increasingly expressed concern about the cost
and size of the building, especially since Sept. 11. To date, the town has spent an
estimated $238,000 an the pavilion's design and utility work. Fees to generate a new
design would cost an additional $150,000, according to project coordinators. In
redesigning the building, project manager Todd Oppenheimer suggested the Council's
first order of business should be to determine the number of people the facility will be
built to accommodate and if the facility should be designed to serve as a community
center or a neighborhood center.
Chuck Ogilby made a motion to form a design team to redesign the pavilion in an attempt
to have more buy in from the Council and to attempt to reduce the cost of the pavilion and
have Dick Cleveland, Diana Donovan, Rod Slifer and himself on the committee. Rod Slifer
seconded the motion. After further discussion, Chuck Ogilby amended his motion to
exclude Councilmembers named as members of the design committee and to resume the
discussion at next week's retreat. Rod Slifer amended his second. A vote was taken on
the motion and the motion passed unanimously, 6-0.
The seven#h item on the agenda was the Town Manager's Report. McLaurin stated he
had nothing to add to his report.
As there was no further business, Greg Moffet made a motion to adjourn the meeting. Bill
Jewitt seconded the motion. A vote was taken and the motion passed and the meeting
was adjourned at 8:50 p.m.
~~~
• I (sue.
Resp ctfully submitted,
~=P
Ludwig I~[irz, Mayor
4
•
ATTEST:
rel~i Donaldson,
~~~
Town Clerk
Minutes taken by Mary A. Caster
•
TowN coulvcl~
EVENING MEETI
NG
TUESDAY, FEBRUARY 19, 2002
7:00 P.M.
TOV CQUNCIL CHAMBERS
The regularly scheduled Vail Town Council meeting was convened at 7:00 P.M. on
Tuesday, February 19, 2002. In Mayor Kurz's and Mayor Pro-Tem. Rod Slifer's '
absence, Councilmember Diana Donovan presided over the meeting.
MEMBERS PRESENT:
Diana Donovan
Dick Cleveland
Bill Jewitt
Greg Moffet
Chuck Ogiiby
MEMBERS ABSENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
STAFF MEMBERS PRESENT: Pam Brandmeyer, Asst. Town Manager
• Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation. Kaye Ferry of the Vail Chamber
and Business Association (VCBA) informed the Council 8 ski racks had been donated
from Bill Jensen of Vail Resorts. Ferry stated she would be working with town employees
to determine the best placement of the racks, including Lionshead.
The second item on the agenda was the appointment to the Building & Fire Appeals
Board. Diana Donavan stated 3 of the 5 candidates had been interviewed earlier at the
work session, the remaining 2 were well known by the Council. Greg Moffetthenmoved to
appoint the following members as follows:.Kyle Webb - 1 year term; Thomas DuBois - 2
year term; Timothy Losa - 3 year term; Roberto Conrique ~ 4 year term; Mark Mueller - 5
year term, Bill Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, ~-0.
The third item on the agenda was the discussion of Eagle River Water & Sanitation
District Replacement of Water Lines and, in particular, the scheduled start date. There
was discussion regarding the outcome of the meeting held on February 5t", regarding what
date the replacement was to be completed. Assistant Town Manager Pam Brandmeyer
stated she would confirm what date was decided on for completion of the project -
Memorial Day Weekend or 4t" of J uly. Lynn Schorr from Eagle River Water and Sanitation
District addressed the Council, stating it was her understanding from the previous meeting
1
• that Work could begin on April 15'"with plans to be out of Hanson Ranch Road a,y May 24'n
It was agreed that most merchants would prefer the April 15'h start date. Additional
discussion will be held on the March 5'h evening meeting.
The fourth item on the agenda was a request to place additional "food, lodging and gas"
signs along I-70 at the West Vail exit. George Ruttier addressed the Council, stating this
request had originated from Rick Scalpello and interested West Vail business owners.
Ruttier informed the Council a similar request had been denied in 1995 and again in 1999
when the wayfinding signs were incorporated into the town. Ruttier stated the logo signs
violated the town's side code which prohibited off-site advertising and did not fit into Vail's
"premiere" image, and staff was recommending denial of the request. Ruttier stated he
had invited representatives from Colorado Logos, Inc. to give a presentation to the
Council. Colorado Logos, Inc., stating they had worked with 20 states in the country, gave
an overview of how the company worked and what was being proposed for the West Vail
area. Rick Scalpello, of Vafi Today, addressed the Council stating he had been working
along with several of the restaurant, lodging and gas station owners in West Vail to
request permission from the Vail Tawn Council to place additional informational signs
along I-70 in the vicinity of the West Vail exit. Scalpello stated the informational signs
were blue in color and intended to inform motorists of the services available at the
upcoming interstate exit. Scalpello stated 35,000 motorists pass by Vaif everyday. Not all
these people were coming to Vaif to visit, but were passing through town towards other
• destinations. Scalpello was proposing two signs in each direction, 6 restaurants and 6
gas/lodging signs. Eric Knox, general manager of Colorado Logos, Inc., addressed the
Cauncil stating his company has managed sign programs for the state of Colorado.
Knox gave an overview of how the program worked, stating businesses were selected on
a first come first served basis, and applications were sent to the city for approval, with
businesses being put on a rotational schedule, with contracts being award for a year's
term. Knox stated the largest sign would be 15 by 10 feet. Knox stated his company
would pay all costs to have structure built, including maintenance and washing in the
spring. Scalpello stated the group was proposing two signs in each direction, businesses
will pay for signs and any local business can participate. Scalpello stated main Vail
businesses were adequately addressed already, with two information booths
accommodating Vail proper. Scalpello stated he had learned late in the process of two
councilmembers not being in attendance at this evening's meeting, asking that a motion or
vote be deferred to the next meeting.. Greg Moffet commented the West Vaif merchants
were in a different situation, being more of a community, attracting a different group of
customers. Bill Jewitt agreed with Moffet's comments. Dick Cleveland expressed his
desire to wait until the entire Council was present before voting on this matter, stating he
was reluctant to support the idea because of it being in violation of the town's sign code
and the town should not make an exception to the sign code proliferation. Chuck
Ogilby stated he would go along with the majority and was not opposed to the logo
signs, feeling it was beneficial #a the West Vaif merchants. Ogilby also stated the
Council has received an a-mail from Rod Slifer expressing his support of logo signage.
Diana Donovan then asked for comments from the audience in support of toga signs.
2
Paul Nelson, franchise owner of McDonald's in West Vail, stated signs
advertising his restaurants in o#her areas resulted in double digit increases, increasing
revenues and the town's tax base. Mike Cacioppo from Speakout newspaper, spoke in
support of logo signage, stating it was time to help businesses. Farrow Hitt, manager of
Park Meadows Lodge in Vail, spoke in favor of the logo signs. Joseph Woad, Taco Befl
Operations Manager, stated he was allowed to put up a sign in Eagle in 1998 and
reported his sales were up 91 percent, where his West Vai! business was down. Sonny
Caster, owner of Vail Conoco, stated he was forced to remove his pole sign when his
business logo changed, although code was not enforced in other West Vail locations.
Caster also stated international signs did not advertise 24 hour service, which is offered
at his place of business. Justin Hurley, from the Half Moon Saloon, stated West Vail
businesses do not get the same benefit of special events that Vail Village and
Lionshead merchants do. Mike Arnett, Vail local and former Councilmember,
expressed his support in seeing some sort of signage for West Vail. Greg Moffet
thanked the public for their input and made a motion to move forward to request to
change the sign ordinance as it relates to outdoor signs to allow for off-site signage in
West Vail. Chuck Ogilby seconded the motion. Diana Donovan asked for clarification of
changing the code. Dick Cleveland stated he would support a motion to begin the
process to change the zoning ordinance to allow for signage in West Vail. Discussion
followed regarding the number of signs to be allowed in West Vail. Town Attorney Mire
informed Council of the need to change the ordinance as a first step. Greg Moffefi then
• amended his motion to direct staff to change the zoning ordinance to allow for two signs
only. Chuck Ogilby amended his second. Diana Donovan stated she will want to look
at the ordinance closely before first reading. Dick Cleveland expressed his desire to
have the staff explore it and have staff bring them an ordinance which the Council will
evaluate. Ruther asked for clarification of the Council regarding the signs. Attorney
Mire stated if the ordinance was passed, the public would not need to come back to the
town for approval. A vote was taken on the motion and the motion passed 4-1,
Donovan opposing. Ruther informed the Council this matter would be brought before
the Planning and Environmental Commission on March 25 and two readings of the
ordinance would be scheduled for April, 2002.
The fifth item on the agenda was the Lionshead Overview. Diana Donovan stated
Council had directed staff to shorten the LionsHead overview discussion to include only
information on what the next steps will be for the redevelopment. Director of
Community Development, Russell Forrest, said the next steps will include a meeting
between town staff and Vail Resorts, Inc. (VRI} representatives to discuss loading and
delivery issues on the north-day lot; a presentation to Council regarding VRI`s
redevelopment proposal and its relevance to the LionsHead Masterplan; a series of
discussions regarding public projects and financing tools to cover public projects; and
discussions regarding the proposed conference facility. Chuck Ogilby urged Council to
meet prior to the above steps to discuss Tax Increment Financing (TIF). Ogilby said
TIF will be a key part of the LionsHead public improvement financing and Council
. should meet specifically to discuss its importance. Dick Cleveland agreed stating that
3
financing in general will be a very important issue and there is a need to discUSS what
role the town will play and how much money wilt be needed. Council heard comments
from Farrow Hitt of Park Meadows Lodge who expressed his concerns about interval
time-share units and the impact they have on lodging and sales tax. Hitt asked Council
to research how time-share programs are taxed and also how the town will
accommodate time-share owner's parking needs. Former Councilmember Michael
Arnett spoke to Council about the need to provide more employee housing in the
redevelopment to accommodate the extra jabs the redevelopment will create. Kaye
Ferry of the Vail Chamber & Business Association also encouraged Council to consider
including an ice rink in the LionsHead area when the redevelopment occurs. The
Council will take this matter up in future discussions.
The sixth item on the agenda was the Town Manager's Report. The matter of Uniforms
for Host Program was discussed. Diana Donovan stated she felt the need for more
visible ha#s. Dick Cleveland felt through attrition, the jackets should be replaced with
something that stood out more. Bill Jewitt thought new hats were a good idea.
Human Resources Direc#or John Power has been scheduled for a Council CPl discussion
at the March 5th work session.
Art Abplanalp addressed the Council, representing his applicant regarding a 13 acre
parcel of land on the south side of the Lionshead redevelopment land #hat is designa#ed
. open space. Abplanalp requested the Council stay focused on what Lionshead
encompassed with regarding to the open space he represents.
As there was no further business, Greg MofFet made a motion to adjourn. Bill Jewitt
seconded the motion. A vote was taken and the motion passed unanimously, and the
meeting was adjourned at 8:35 P.M.
Respectfully submitted,
4F~
sue- 1,.~-~~~
Diana Donovan, Acting Mayor
ATTEST:
~°~~
l(~drelei onaldson, Town Clerk
Minutes taken by Mary A. Caster
4
VAIL TOWN COUNCIL
MARCH 5, 20Q2 WORK SESSION
2:00 P. M.
MINUTES
Councilmembers present:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
Appeal of PEC'S Denial of Exterior AlterationlModification of Mountain Haus
Entry. In two separate votes, the Council approved, with two conditions, an
application for a new front entry feature at the Mountain Haus on Eas# Meadow
Drive in Vail Village. A motion by Greg Moffet and seconded by Bill Jewitt
passed 6-1, (Dick Cleveland against) and a motion by Greg Moffet and seconded
• by Bill Jewitt passed 5-2 (Dick Cleveland and Chuck Ogilby against). The matter
had been appealed to the Town Council following denial by the Planning and
Environmental Commission on Feb. 11. The project will replace an existing
canvas awning located on the north side of the building with a new timber canopy
with gables and pitched roofs. Because a significant portion of the entry feature
will be located on public right-of-way, the applicant has agreed to construct a new
heated sidewalk along the roadway'snorth side as a public benefit. In voting
against the matter, Councilman Chuck Ogilby expressed concern about traffic
circulation and offered support for an alternative design.
r1
LJ
TOWN COUNCIL
EVENING MEETING
TUESDAY, MARCH 5, 2002
7;00 P.M.
TOV COUNCIL CHAMBERS
The regularly scheduled Vail Town Council meeting was called to order by Mayor
Ludwig Kurz at approximately 7:00 P.M.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pra Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Tawn Attorney
~~ The first item on the agenda was Citizen Participation. Merv Lapin, long time local and
former Vail councilmember, addressed the Council, requesting the Council consider a
cemetery or cemetery type feature in Vail to create a remembrance park or memorial in
Vail. Lapin stated a decision should be made on the site and who would be honored
there. Lapin stated he would be willing to help gather the formation.
Kaye Ferry, Vail Chamber and Business Association, addressed the Council, expressing
her displeasure regarding the article in the Vail Daily on February 23, regarding prices in
Vail being 2 to 3 times higher in Vail than down valley.
Frank D'Alessia, a volunteer for the Vail Police Department, appeared before the Council,
informing them of the Citizens Police Academy, sponsored by the Vail Police Department.
D'Alessio stated they had 10 applicants at the present time. The focus of the academy
was to produce ambassadors for the public and police force. The date of the event is
March 14, 2002.
The second item on the agenda was the Consent Agenda. Greg Moffet made a motion
to approve the February 5 and 19, 2002, meeting minutes. Rod Slifer seconded the
motion. A vote was taken and the motion passed unanimously, 7-0,
. The third item on the agenda was Vail Resorts presentation of their Lionshead
redevelopment proposal. Mayor Kurz stated the town had not received an official
1
application at this time and this was the first time the fawn had beer, shown the
redevelopment plan being proposed by Vail Resorts, Inc. Russ Forrest, Director of
Community Development, gave a background an the Lionshead Master Plan, stating
meetings would be scheduled as soon as the applications were received from Vail Resorts.
Forrest introduced Porter Wharton, III, Vail Resorts Senior Vice President, Wharton
addressed the Council, stating Vail Resorts was committed to reinvesting in the
community, and the company had started working on this project last summer. Wharton
stated Vail Resorts had invested $126 million on improvements to the mountain and was
committed to revitalizing their properties in Lionshead. John Burkholder with Ethan Moore,
Design Workshop, gave an overview of the five properties owned by Vail Resorts and the
main redevelopment plan for each of them, which included:
- Maintenance/Holy Cross site - 5 acres;
- West Day LotlMarriott Property - 4.8 acres;
- North Day Lot 1.3 acres (potential public-financed, town-owned Conference Center;
- Care area 2.3 acres (former gondola building, Sunbird Lodge);
- Tennis court site - 2.5 acres.
According to Wharton, a 30-month, phased construction process is envisioned with
construction beginning in the spring of 2003 for the West Day Lat and the Holy
CrosslMaintenance Lot phases. In addition to the project's construction schedule,
members of the audience inquired about view corridors; the Vail Town Council's
.position on use of Tax Increment Financing (TIF) to fund public improvements; parking;
pedestrian access and circulation; transit staging; snowmelt areas; calculations that will
be used to create employee housing units associated with the project; inclusion of a
swimming pool; and consideration of an outdoor ice rink. Next steps include a
discussion by the Town Council to review and prioritize a list of public improvements
recommended in the 1998 Lionshead Master Plan, as well as a discussion on how to
pay for them.
- Should the town pursue development of a Conference facility on the North Day
Lot?
- What public improvements should be further designed and built?
- How should the town finance public improvements?
- Should the town sell or lease public lands needed by private developers to
construct to the "build to" line?
It was recommended that the Town Council immediately direct staff to reconvene the
parking task force to develop along-term solution for parking. After the Town Council
has had an opportunity to discuss the above-mentioned questions, then a development
improvement agreement should be developed that would state what public
improvements the town would pay for and what improvements Vaii Resorts and other
private developers would pay for.
2
The fOIIPt~1 Item on the agenda was a presentation and discussion o]' Playground
Safety and Improvement Plan, including:
- Playground Safety and Improvement Plan.
- Discussion of Custom vs. Catalog equipment.
- Possible expansion of Donavan Park playground area.
Todd Oppenheimer, landscape architect and parks superintendent for the town, presented
the plan to the Council. Discussion was held regarding hazards, custom vs. catalog
playground equipmen#, and ADA requirements. A proactive playground safety plan was
introduced. Rod Slifer made a motion to approve the playground safety and improvement
plan developed by certified playground inspectors from the Public Works Department.
Greg Moffet seconded the motion. A vote was taken and the motion passed 5-2, Kurz and
Donovan opposing. The document, which was created following atown-wide audit, outlines
a recommended schedule of actions #o be implemented over the next five years to improve
safety and maintain equipment at each of Vail`s eight neighborhood parks as well as the
construction of two new play areas (Donovan Park and Lionshead). In 2002, the plan calls
for construction of the playground at Donovan Park as well as a recommendation to
reconstruct Pirateship Park, which has experienced structural deficiencies. During the
discussion, the Council reaffirmed its desire to incorporate an appropriate mix of custom-
- built playground equipment to promote Vail's uniqueness, saying the benefits are worth the
extra expense and potential for additional liability. A motion was made by Greg Moffet and
seconded by Rod Slifer to support a staff recommendation to earmark $150,000 from the
Real Estate Transfer Tax to expand the Donovan Park playground design to accommodate
• ` 60 to 80 children at a time, or 9,000 sq. ft., up from the current design which
accommodates 20 children with 6,000 sq. ft. A vote was taken on the motion and the
motion passed 6-1, Jewitt opposing.
The fifth item on the agenda was a Special Events Discussion.
Continuing an earlier discussion about the appropriate structure far a special events board
the Council heard from Stephen Connelly of the Vail Chamber and Business Association,
who offered use of an existing 501 c-3 structure, Turn It Up, as a way to facilitate creation
of a de-politicized board that would be used to review and recommend funding allocations
from the town. Rod Slifer made a motion to draft an ordinance to form a special events
committee, consisting of two members selected at-large from the community, one
restaurant representative, one lodging representative and one retail representative.
Councilman Greg Moffet seconded the motion, suggesting exploration of a Business
Improvement District as an alternative structure to be considered in future years. Staff was
given direction to research the concept more thoroughly. Kaye Ferry of the Vail Chamber
and Business Association criticized the board representation structure. Ferry, along with
business owner Steven Rosenthal, suggested replacing one of the at-large seats with a
business representative. In addition, Ferry urged the Council to re-structure the budget
used for administration of the Vail Local Marketing Board to create a paid position that
could manage multiple economic development programs. Although Councilmember Diana
Donovan acknowledged that additional work remained, she expressed satisfaction in the
new structure, noting that it removes the voting privileges of those who once had been
3
recipients of the seed money. A vote was taken on the motion and the motion passed
unanimously, 7-0, directing staff to prepare an ordinance. The group also agreed that the
nonvoting Council representative would chair the board anti! a director is hired.
The six#h item on the agenda was the Town Manager's Report. Town Manager McLaurin
stated he had nothing to add to the report as submitted. Bill Jewitt seconded the motion.
A vote was taken and the motion passed unanimously, 7~0. The meeting was adjourned
at 9:50 P. M.
Respectfully submitted,
,~.-,~ U~
Ludwi Kurz Ma or
~~ g Y
ATTEST: ~T - ~ -~
!,
.'~
,~. .
~- ~orel i Donalds n, Town Jerk
Minutes taken by Mary A. Caster
•
4
MEDIA ADVISORY
March 7, zao2
Contact: Suzanne Siiverthorn, 479-2115
Community Information Office
VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 5
~ Work Session Briefs
Council members present: Cleveland, Donovan, Jewitt, Kurz, Maffet, Ogilby, Slifer
--Mountain Haus Site Visit
In preparation for an applicant appeal, which was heard later in the meeting, the Council
visited the Mountain Haus site on East Meadow Drive to familiarize itself with an
application to construct a new front entry feature.
--Employee Recognition
Next, the Cauncil recognized Kevin Whalen and Mike Vaughan of the Vail Fire
Department for their 20 years of service each to the town. In accepting congratulations
from the Town Council and staff, Whalen urged the Cauncil to move forward with the
proposed West Vail fire station, noting the issue has been under review since 1981 and
was impacting his decision to take a new job with another department.
--Strategic Planning: re: Town's Role in Recreation
Following a philosophical discussion to define the town's role in recreation, the Council
concluded the following: 1) the Town of Vail will continue to be the owner of recreation
infrastructure to provide amenities for guests and residents, while the VRD will continue
to manage the facilities (the current management contract expires in 2015); 2} because
the VRD has no bonding capacity for capital construction {since it owns na assets), the
Town of Vail will facilitate new capital construction for recreation if the need for additional
facilities is justified; 3) to improve coordination between the Town of Vail and the Vail
Recreation District, additional communications are needed to improve upon the owner-
manager relationship. Also during the discussion, the Council directed Town Manager
Bob McLaurin to work with his VRD counterpart to develop a plan for more direct,
structured and timely meetings between representatives from the Council and the Board
of the VRD. McLaurin also was directed to examine the administrative functions of both
entities to explore the potential for cost-savings and additional synergy. With the town's
recreation role more clearly defined, Councilmembers then began a conversation about
how it would resolve the potential displacement of the Vail gymnastics facility, which is
housed in the Old Town Shops building on South Frontage Road. The Eagle River
Water and Sanitation District is negotiating with the town to acquire the site for a plant
expansion. Councilmembers have previously discussed the possibility of building a
gymnastics/multi-purpose facility above the gymnasium at Red Sandstone School,
currently estimated at $3.5 million. Rick Sackbauer of the Eagle River Water and
Sanitation District board urged the Council to render a decision on the district's $675,000
offer to purchase the Old Town Shops property, noting the discussions have been
underway for six years. Councilmembers acknowledged the sense of urgency and
agreed that a decision on the safe of the property should be made a priority. For
additional details, contact Bola McLaurin at 479-2105.
. --Appeal of PEC's Denial of Exterior AlterationlModification of Mountain Haus Entry
In two separate votes, the Council approved, with two conditions, an application for a
new front entry feature at the Mountain Haus on East Meadow Drive in Vail Village. The
votes were 6-1 (Cleveland against) and 5-2 (Cleveland and Ogilby against). The matter
had been appealed to the Town Council following denial by the Planning and
Environmental Commission on Feb. 11. The project will replace an existing canvas
awning located on the north side of the building with a new timber canopy with gables
and pitched roofs. Because a significant portion of the entry feature will be located on
public right-of-way, the applicant has agreed to construct a new heated sidewalk along
the roadway's north side as a public benefit. In voting against the matter, Councilman
Chuck Ogilby expressed concern about traffic circulation and offered support for an
alternative design. For more information, contact Bill Gibson in the Community
Deveiopmen# Department at 479-2173.
--Eagle River Water & Sanitation District Replacement of Water Lines
Public Works Director Greg Hall provided an update on the Vail Village water line
replacement project to be coordinated by the Eagle River Water and Sanitation District.
Bids were opened earlier this week and are higher than the engineer's estimate,
according to Hall, and could impact the project's phasing schedule. The first phase is
scheduled for April 15 to May 24 with installations on Hanson Ranch Road. Hall noted
the town's ability to authorize round-the-clock construction so long as the impacted
parties agree in advance. Councilmembers stressed the importance of timely
communications with affected property owners. Discussions will continue at the Town
Council's March 19 meeting to review the town's interest in coordinating streetscape
improvements and snowmeft installations in various sections of the Village to minimize
future infrastructure disturbances.
--Special Events Discussion
In preparation for the evening meeting, the Council reviewed several approaches that
could be used to create a special events board that would be used to review and
recommend funding allocations from the town. Town Attorney Matt Mire cautioned
against use of atown-sponsored 501-c3, noting it could be an inappropriate delegation
of authority. However, a 501-c3 could be established appropriately by another
sponsoring entity, according to Mire. A third alternative would be to establish a town
commission, similar to the Art In Public Places Board. The Town Charter prohibits a
Council member from sitting as a voting member of a commission or board it has
established. Therefore, Mire suggested appointment of anon-voting Council member.
Councilman Bill Jewitt advocated pursuit of 'a 501-c3 structure, noting the potential for
town contributions to decrease over time. In addition, Jewitt said the town commission
structure could allow the temptation to micromanage, which would be contrary to
Council's intent. The Council eventually voted tv direct staff to draft an ordinance to
establish a town commission, See evening meeting briefs for details.
--DRB Report
Due to the 10-day call-up requirement, Council reviewed actions of the Feb. 20 Design
Review Board meeting through an a-mail notification process. No call-ups were
requested.
--Information Update
Council members received a schedule of events for the upcoming American Ski Classic
and information on a series of seminars sponsored by the Colorado Municipal League.
--Matters from Mayor and Council
Noting a letter from Gov. Bill Owens in which 2002 has been declared "Colorado's Year
of Trails," Council member Diana Donovan suggested the town explore possible tie-ins
to promote local trails. Dick Cleveland suggested a partnership with the Eagle County
Regional Trails Committee. In other matters, Donovan suggested the need for code
enforcement coverage during the weekends to handle complaints about illegal signs,
banners and displays. Such complaints are currently handled by the town an weekdays.
Russell Forrest of the Community Development Department agreed to explore several
staffing options.
Chuck Ogilby inquired about a potential meeting date for Cauncil members who have
volunteered to serve on the Donovan Park Pavilion design committee.
Greg Moffet reported on his attendance at a Vail Child Care board meeting as welt as a
meeting of the Local Marketing District Advisory Committee. At that meeting, the
committee instructed the Vail Valley Chamber and Tourism Bureau, which provides
contractual administrative services, to provide additional recommendations on strategic
direction. Moffet invited fellow Council members to join him in attending an upcoming
meeting.
Bill Jewitt reported on his attendance at a Vail Valley Chamber and Tourism Bureau
meeting in which the organization outlined its interest in operating visitor information
centers from Vail to the Eagle County Airport. Jewitt also said the organization was
contemplating a change in its special events role to reflect a valleywide, strategic focus.
--Executive Session
. The Cauncil met in executive session to discuss land acquisition and legal matters.
There were no announcements following the session.
Evening Session Briefs
Council members present: Cleveland, Donovan, Jewitt, Kurz, Moffet, Ogilby, Slifer
--Citizen Participation
Noting a desire to address Vail's cemetery dilemma, Merv Lapin, a former Council
member, encouraged the Council to create a task force to explore the concept of a
memorial park that would commemorate deceased members of the community. Lapin
described Vail's lack of a cemetery as one of the unsolved problems facing the
community.
Kaye Ferry, president of the Vail Chamber and Business Association, shared her
frustration with a Feb. 23 editorial commen# in the Vail Daily which portrayed the cost of
food and merchandise in Vail as being two to three times higher than what downvalley
businesses charge, due to higher rents. Ferry said the Vail business community was
offended by the comments, noting that prices for food and merchandise in Vail are
equivalent to prices charged downvalley.
Next, Frank D'Alessio, a volunteer for the Vail Police Department and director of the new
Citizens Police Academy, provided an update on a recruitment drive for the program's
first series of classes, which begins March 'E 4. He invited members of the Council and
the community to contact him to find out more about the program. D'Alessio can be
reached at 476-9463.
--Consent Agenda
The Council voted 7-0 to approve minutes ofi the Feb. 5 and 19 evening meetings.
--Vail Resorts Presentation of Lionshead Redevelopment Proposal
At the invitation of the Town Council and with the room packed with interested
observers, an overview of the Vail Resorts redevelopment proposal for Lionshead was
presented. The hour-long session represented the first full public presentation of the
plan, which has been in various conceptual planning stages since the town's passage of
the Lionshead Redevelopment Master Plan in 1998. In introducing the presentation, Vail
Resorts Senior Vice President Porter Wharton, III, characterized the proposal as a "work
in progress" with development review applications yet to be submitted to the Town of
Vail. The overview included various maps and renderings showing redevelopment
proposals for five parcels owned by Vail Resorts. They are as follows:
• Core Area- 2.3 acres (former gondola building, Sunbird Lodge}
-Hotel: 105 rooms
-Condos: 45-50 units (142,00 +I- sf}
-Conference; 6,500 sf
-Retail 55,000 sf (including restaurants)
-Skier Service: 24,500 sf
-Spa: 6,500 sf
-Mountain Services {food and beverage distribution facility for Vaii Mountain)
-Parking: 210 spaces
• Tennis Courts Site - 2.5 acres
-5 Single Family Lots: 15,000 sf each
• Maintenance) Holy Cross Site (5 acres}
• -Relocated Parking From North and West Day Lots: 265 spaces
-Core Area Employee Housing Replacement: (100 beds)
-Employee Housing Generated by New Project: 1.00 -200 beds
-Maintenance Center -Possible VR Offices
• West Day Lotl Marriott Property - 4.8 acres
-a mix of 165 Condos, Fractional Ownership Units and Hotel Rooms
-18 Townhomes
-Parking: 256 Incremental Spaces and replace existing Marriott parking
• North Day Lot - 1.3 acres
-Reserved site for apublic-financed, town-awned Conference Center
According to Wharton, a 30-month, phased construction process is envisioned with
construction beginning in the spring of 2003 for the West Day Lot and the Holy
CrosslMaintenance Lot phases. fn addition to the project's construction schedule,
members of the audience inquired about view corridors; the Vail Town Council's position
on use of Tax Increment Financing (TI F} to fund public improvements; parking;
pedestrian access and circulation; transit staging; snowmelt areas; calculations that will
be used to create employee housing units associated with the project; inclusion of a
swimming pool; and consideration of an outdoor ice rink. Nexf steps include a discussion
by the Town Council to review and prioritize a list of public improvements recommended
in the 1998 Lionshead Master Plan, as well as a discussion on how to pay for them. For
more information, contact Russell Forrest in the Community Development Department at
479-2146. To view Vail Resorts' presentation, visit their website at www.vaiiresorts.com
under "Development and Real Estate."
. --Playground Safely and Improvement PIanlDonovan Park Playground Expansion
The Council voted 5-2 (Kurz and Donovan against) to approve a playground safety and
improvement plan developed by certified playground inspectors from the Public Wor#cs
Department. The document, which was created following a townwide audit, outlines a
recommended schedule of actions to be implemented over the next five years to
improve safety and maintain equipment at each of Vail's eight neighborhood parks as
well as the construction of two new play areas (Donovan Park and Lionshead}. In 2002,
the plan calls for construction of the playground at Donovan Park as well as a
recommendation to reconstruct Pirateship Park, which has experienced structural
deficiencies. During the discussion, the Council reaffirmed its desire to incorporate an
appropriate mix of custom-built playground equipment to promote Vail's uniqueness,
saying the benefits are worth the extra expense and potential for additional liability. Also
during the meeting, the Council voted 6-1 (Dewitt against) in support of a staff
recommendation to earmark $150,000 from project contingency funds from the Real
Estate Transfer Tax to expand the Donovan Park playground design to accommodate 60
to 80 children at a time, or 9,000 sq. ft., up from the current design which accommodates
20 children with 6,000 sq. ft. For more information, contact Todd Oppenheimer in the
Public Works Department at 479-2161.
--Special Events Discussion
Continuing an earlier discussion about the appropriate structure for a special events
board (see afternoon briefs), the Council heard from Stephen Connolly of the Vai!
Chamber and Business Association, who offered use of an existing 501 c-3 structure,
Turn It Up, as a way to facilitate creation of a de-politicized board that would be used to
review and recommend funding allocations from the town. Councilman Greg Moffet
suggested exploration of a Business Improvement District as an alternative structure to
be considered in future years. Staff was given direction to research the concept more
thoroughly. With a motion on the floor to direct staff to prepare an ordinance to crea#e a
five-member town board to manage special events, Kaye Ferry of the Vail Chamber and
Business Association criticized the board representation structure. As proposed, the
board would consist of two members selected at-large from the community, one
restaurant representative, one lodging representative and one retail representative.
Ferry, along with business owner Steven Rosenthal, suggested replacing one of the at-
large seats with a business representative. In addition, Ferry urged the Council to re-
structure the budget used for administration of the Vail Local Marketing Board to create
a paid position that could manage multiple economic development programs. Although
Councilmember Diana Donovan acknowledged that additional work remained, she
expressed satisfaction in the new structure, noting that it removes the voting privileges of
those who once had been recipients of the seed money. To conclude the discussion,
the Counci! voted 7-0 on the motion directing staff to prepare an ordinance. The group
also agreed that the non-voting Council representative will chair the board until a director
is hired.
UPCOMING DISCUSSION TOPICS
March 19 Work Session, 2 pm
DRBIPEC/AIPP Interviews
Stra#egic Planning, re: Revenue Issues
Black Gore Creek Sediment Update
Lionshead Public Improvements Discussion
• March 79 Evening Meefing, 7 pm
DRBIPECIAIPP Appointments
Vai! Resorts Front Door Presentation
Vail Viifage Streetscape Discussion
Discussion of Intergovernmental Agreement, re: Los Amigos Deck Expansion
C7
•
TOWN COUNCIL
EVENING IVIEETING
TUESDAY, MARCH 19, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regularly scheduled meeting of the Vai! Town Council was called to order at 7:00
P.M. by Mayor Ludwig Kurz.
MEMBERS PRESENT
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS: Bob Mct_aurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
•
•
The first item on the agenda was Citizen Participation. Colleen McCarthy, owner of the
Baggage Cheque in Crossroads Shopping Center and a 24-year resident, addressed
the Council, expressing frustra#ion over the enforcement of the Vail sign code, after not
having it enforced over the last 5 years. McCarthy provided photographs of Ilegal signs
throughout town, asked to have her summons dismissed, and requested the town
modify the code to reflect today's marke#place.
Arn Menconi, Eagle County Commissioner, and Adam Palmer, of the Eagle Valley
Alliance for Sustainability, addressed the Council, promoting educational course entitled
Shagina the Future of the Eagle Valley. May 9t~. A brochure was also distributed to the
Council. Councilmembers were encouraged to attend.
Joe Staufer, long time resident and former Council member, addressed the Council
regarding land that Vail Resorts had designated to donate for a conference center.
Staufer suggested the land be used to provide parking for day skiers.
Kaye Ferry, Vail Chamber and Business Association, reported she had received a call
from Don Rogers of the Vail Daily, regarding the article criticizing Vail merchants.
Rogers stated he made an error in judgment and had intended to give a re#lection of
rents in Vail. A retraction was written in the March 13`h paper apologizing for the error.
Rogers was also looking for volunteers to form a reader panel which will provide
• fieedback for improvement of the paper. Ferry thanked Rogers publicly for correcting
these things.
The second item on the agenda was the DRB/PEC/AIPP Appointments. Mayor Kurz
thanked all who applied for the positions and encouraged those not elected to submit their
applications again in the future. Greg Moffet then moved to appointment Tracy Morrison
Gordon, Kyle Webb, and Jennifer Mason to.the Art in Public Places (AIPP) board. Rod
Slifer seconded the motion. A vote was taken and the motion passed unanimously, 7-0.
Greg Moffet moved to appoint Clark Brittain, Margarefi Garvey Rogers, and Hans Woldrich
to the Design Review Board (DRB). Bill Jewitt seconded the motion. A vote was taken
and the motion passed unanimously, 7-0.
Greg Moffet moved to appoint Gary Hartman, Erickson Shirley, George Lamb, and Roland
Kjesbo to the Planning and Environmental Commission (PEC}. Diana Donovan seconded
the motion. A vote was taken and the motion passed unanimously, 7-0.
Greg Moffet reminded staff to promptly advise applicants, both the appointees and the
applicants that were not chosen, of the outcome of the election.
The third item on the agenda was the VRI Front Door Discussion. Mayor Kurz asked all
• participants to speak into the microphone or to use the hand-held microphones when
commenting on the projec#. Charlie Penwill, representing Vail Resorts, Inc. and several
representatives from VRI and the Urban Design Group were on hand for the presentation.
Penwill encouraged questions at the end of presentation. Ethan Moore, Design
Workshop, addressed the Council, stating this was the second project being proposed by
Vail Resorts, Inc. The areas to be discussed included:
Vista Bahn ski yard.
New skier services facility
Vail Village Park
Renovation of Upper Village Streetscape
Mountain Road
The Lodge at Vail Spa
Lodge at Vail Residence Club
Sources of funding were discussed. Penwill stated The Lodge at Vail Residence Club with
its 12 units would be a big Factor in the progress of this project. Ron Byrne, local resident
and real estate broker, expressed concerns regarding the density of the project, asking
the Council to consider public spaces and to provide something to do at the end of the day.
A sheet of ice similar to the one in Beaver Creek was also a suggestion to incorporate into
the plans. Other issues brought up were use of escalators and skier drop off areas. Tom
Steinberg, long time resident and former Councilmember, requested the Council make sure
. the two projects being proposed by Vail Resorts were done in an environmentally friendly
2
manner. Penwill also Stated the plan included a 300 acre land swap with the U.S. Forest
Service to acquire two acres of land near the Vista Bahn in exchange for nearly 300 acres
of land owned by Vail Resorts. The 300 acres are located in Soufih Game Creek and in
the Mud Springs area at Beaver Creek. Jim Lamont, Vail Village Homeowners
Association, addressed the Council, recalling the meetings over the past decade. Adjacent
property owners concerns need to be addressed, but he expressed the association's
support of the projects. The audience was reminded by Kurz that no application had been
received by the town a# this time. Penwill stated an application was planned to be filed
within 45 days, with plans to start construction in the fall of 2003 ar spring of 2004, with an
18-24 month construction period. Dick Cleveland asked about a timefrarne on the land
trade. Tom Allendar of VRI, stated an application had been submitted, and thought a
decision from the Forest Service would be reached in the next 18 months. Penwill stated
he was hopeful of a positive decision but had all intentions of going forward with the
proposal regardless of whether the forest service application was approved. The audience
generally responded favorably to the presentation and expressed appreciation to Vail
Resorts in keeping the public informed as to their progress. Penwill stated further
discussions would be forthcoming as the projects progressed.
The fourth item on the agenda was the Village Streetscape discussion regarding
coordinated project with Eagle River Water Sanitation District waterline replacement
project, to include: Scope and Phases, Heating discussion, Funding Options, and Next
• Steps. Kurz stated the discussion could be shortened, as the work on Hanson Ranch
Road had been postponed until next spring. Rick Sackbauer of the Eagle River Water
and Sanitation District addressed the Council, requesting the Council's support working
with the district to coordinate the project to the best advantage of both parties.
Discussion was held regarding heated sidewalks vs. snow on the ground, working with
the water district to coordinate projects, the hiring of a project designer to oversee the
project, development of streetscape designs and cost alternatives. Council directed
staff to create a series of pricing and design options for Council's evaluation.
The fifth item on the agenda was Resolution #2: Request to modify the rockfall hazard
maps to show approved mitigation for the Booth Falls Townhomes located at 3094 Booth
Falls CourtlLot 1, Block 2, Vail Village 12th Filing. Russ Forrest, Community Development
Director, addressed the Council, stating the Booth Falls Homeowners Association is
requesting that the Town of Vail amend its hazard maps to show that approved mitigation
exists far the high severity rockfall hazard area that exists on this property. The
Association completed the construction of a rockfall mitigation wall in November of 2001.
This wall was designed to mitigate the high severity rockfall hazard present on the site.
An engineer and the Colorado Geological Survey has concluded that the wall wiN
effectively pro#ect the properly from reasonably foreseeable rockfall hazards. Mayor Kurz
stated the resolution had been discussed at the afternoon work session. Diana Donovan
moved to approve Resolution #2. Rod Slifer seconded the motion. Donovan then
amended her motion to reference the findings on the bottom of page 1 of the staff memo
dated 3111!02. Slifer amended his motion, A vote.was taken and the motion passed
3
unar~imausly, 7-0.
The sixth item on the agenda was Ordinance #7, Series of 2002, first reading,
an ordinance adopting the Town of Vail Commission on Special Events {CSE) and
guidelines; establishing a commission for the process of reviewing proposed public special
events far the Town of Vail; and setting forth details in regard thereto. Council was advised
two ordinances were being presented with regard to the Commission on Special Events.
One was staff produced and deals with the skelefial construction of this commission, thus
allowing far operational policy to be formulated with more latitude and as Council more
clearly defines the Commission's role. Also included was a second ordinance that included
more specifics in regard to the special events manager and policy objectives than is
ordinarily included in these organizational ordinances. Greg Moffet made a motion to table
Ordinance #7 to the next regular meeting. Rod Slifer seconded the motion. Mayor Kurz
stated for the record the Council had discussed the ordinance at the afternoon work
session. Council had received input from the Vail Chamber and Business Association and
Vail Valley Chamber and Tourism Bureau, who have jointly proposed formation of a private
501-c3 Special Events Commission as an alternative. A vote was taken on the motion and
the motion passed unanimously, 7-0.
The seventh item on the agenda was the approval of Intergovernmental Agreement
regarding Los Amigos deck lease. Town Attorney Matt Mire informed the Council the
basis of the agreement was like the agreement the town had with the Lodge at Vail.
Rod Slifer made a motion to approve the intergovernmental agreement. Greg Moffet
seconded the motion. Diana Donovan questioned the length of the agreement. Attorney
Mire sta#ed it was a one year lease, although the specific event for which this is requested
is a 1 day event. Donovan questioned the possibility of using the agreement far multiple
parties. Mire explained that would not be possible, as each event needed to be approved
by the Local Licensing Authority. A vote was taken on the motion and the motion passed
unanimously, 7-0.
The eighth item on the agenda was the Town Manager's Report. Town Manager
McLaurin stated he had nothing to add #o the report.
As there was no further business, Greg Moffet made a motion to adjourn. Bill Dewitt
seconded the motion. A vote was taken and the motion passed unanimously, 7-0, and the
meeting was adjourned at 9:20 P.M.
~~1N ~F' V'QN
$EE~Ij.
~~lORA~
4
Respectfully submitted,
~~
Ludwig K z, Mayor
•
ATTES
i _-
ele' Donaldson
Town Clerk
Minutes taken by Mary A. Caster
•
• TOWN COUNCIL
EVENING MEETI
NG
TUESDAY, APRIL 2, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council convened at 7:00 P.M., on Tuesday, April
2, 2002.
MEMBERS PRESENT:
STAFF MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation.
Joe Staufer addressed the Council, distributing copies of an ad in the March, 2002,
Travel & Leisure magazine that portrayed Beaver Creek in a better light than Vail, while
Vail advertising money was used for the article. Staufer felt the town was spending
money to promote our competitor and was a misuse of funds.
Chris Caneva, Director of Operations at Mountain Haus, expressed frustration
regarding deliveries taking place in front of the Mountain Haus. Mayor Kurz asked
Caneva to hold his comments until the item was discussed later in the meeting.
Diana Donovan presented a progress report on the Donovan Park Pavilion Committee.
Donovan stated an article would be published in the Vail Daily tomorrow regarding the
committee seeking two community members to select an architect to design Donovan
Park Pavilion, the criteria being the volunteers must be Vail residents. One member to
be selected from within the West Vail area; the other being selected from the Vail
community at large. Donovan stated letters of interest were due to the town by noon
April 12, 2002.
The second item on the agenda was the Consent Agenda:
a) Days of Remembrance Proclamation.
Town Council Minutes: Aprit 2, 2002
The Proclamation was read into the record by Greg Moffet. Mayor Kurz proclaimed the
Days of Remembrance of the victims of the Holocaust to be Sunday, April 7, through
Sunday, April 14, 2002, including the International Day of Remembrance known as
Yom Hashoah, April 9, 2002.
Greg Moffet moved to accept the Proclamation and Dick Cleveland seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
b} Athletic Training Month Proclamation.
Rod Slifer read the Proclamation into the record. Greg Moffet made a motion to
approve the Proclamation and Bill Jewett seconded the motion. A vote was taken and
the motion passed unanimously, 7-0.
c) Approval of March 5t" and 19t" evening meeting minutes.
Rod Slifer made a motion to accept the minutes as read and Greg Moffet seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
The third item on the agenda was the Black Gore Creek Sediment Update. Caroline
Bradford of Eagle River Wa#ershed Council made a slide presentation on the traction
sand that is flowing into the Black Lakes and Black Gore Creek and some actions that
have been #ake to remediate the problem. Bradford commended Colorado Department
of Transportation (CDOT) for their part in remediation, as well as the Town of Vail for
the money given to remediate projects. Bradford stated she was now asking the Town
for $10,000 in additional funds for this year's projects, as well as $25,000 for lobbying
efforts for future projects. Dick Cleveland commented that Eagle County seemed to be
missing from these projects. Caroline stated that she is on the agenda for the County
Commissioners meeting this month. She also noted that they took a briefing paper to
Washington, D.C. to make a presentation to Congress for funding. Greg Moffet
commented on the cost of present and future problems. Bradford stated CDOT Action
Plan was estimated to cost $19 million to implement, and it only addressed sediment
within the road right of way and did not address past sediment problems. Bradford
stated the total cost would approach $1 ~ 9 million. Greg Moffet asked Bob McLaurin if
the town had used Real Estate Transfer Tax (RETT) money for this in the past. Bob
McLaurin stated we had. Chuck Ogilby stated that a couple of years ago the town
identified this as one of the biggest environmental concerns and this group has stepped
forward and taken this off our plate. Ogilby stated the town should applaud them, and
should consider giving them $50 thousand instead of the $35 thousand they are asking
for. Bradford stated that could be leveraged with the state and the county and hopefully
get more dollars from ail. Greg Moffet stated if that was a motion, he would second it,
taking the money from RETT. Diana Donovan supported giving $50K, stating the more
• ~ we spend now, the less we'll spend in the future. Bill Jewitt stated he sighted this as an
2
Town Council Minutes: April 2, 2002
. example of allowing community members to do what the town can't do far ourselves.
Rick Sackbauer, of the Eagle River Water and Sanitation District, thanked Caroline and
her group for their efforts. Sackbauer stated he would like to see this money go to
keeping sand out of Black Lakes. Every grain of sand keeps water out of Black Lakes
and we need all the water we can get. Unless we stop new sand from coming in, the
problem is only going to get worse. Greg Hall stated the $40K in grant money for Vail
Valley Drive was coming from enhancement funds and could go to this project in the
future. Caroline stated she would like to use that with CDOT to possibly get a matching
grant. There was no further discussion. A vote was taken on the motion and the
motion passed unanimously, 7-0.
The fourth item on the agenda was a review of the financing tools far funding the
Lionshead public improvements and policy options for allowing construction to the build-
to line. Russ Forrest outlined a list of public improvements that should be designed and
value engineered. Dee Wiser of Sherman & Howard discussed funding options and
Steve Thompson was available to answer questions.
Funding Opions: Traditional Funding: Debt service or Cash using Capital Projects
Fund; Business improvement District or a Special Improvement District; Sales Tax;
General Mill Levy Increase.
Tax Increment Financing (TIF) Dee to address. Attractive because it is not a new tax
but based on additional sales tax and property tax to be generated. Economic
development tool authorized by statute. It is all property taxes and only town sales tax.
Urban Renewal Authority (URA}. Winter Park has. Must make a determination that
there is a slum or blight in the area. Regularly scheduled election, or schedule at a
Tabor election. Only County Commissioners have to be included and have veto power.
Down-Town Development Authority (DDA), Crested Butte has. School districts have to
be included and has veto power.
Wiser stated there are significant differences between URA and 'DDA. Town Council
can initiate DDA, but must have an election on it. If a timeshare is included within the
DDA, timeshare owners would be qualified electors. He believed the Lionshead area
meets the blight criteria. Wiser stated In terms of governance DDA has a Board that the
Council can appoint. URA can have an independent board or a board that the Council
yourselves can serve on. Wiser advised DDA did not have powers of condemnation, but
URA does, stating timing of beginning the plan is critical. Tabor issues were discussed.
Wiser advised Broomfield case went to Supreme court and has been dismissed. In
Golden case it was determined that URA's are not subject to Tabor. Appeal has just
been filed. Chuck Ogilby asked what was the time from decision to making this happen:
• Dee Wiser stated this was complicated by the Tabor issue: If the case above is settled
in favor of Golden this can make a difference. Chuck Ogilby inquired if you are not
3
Town Council hEinutes: April 2, 2002
asking for bonding, could the Council do it? Wiser stated he was not sure why you
would want to bond it, stated in the URA scenario, he felt the town could get started in
June and have an election in November. Town Manager McLaurin stated there would
also be issues with Colorado Municipal League (CML). Wiser stated there is a hot
button issue in the Legislature with TIF. Every year there is a bill entered because there
is the belief that it is a way to steal money from other towns. Bill Jewitt asked if there was
a difference in interest in the two methods. Chuck Ogilby asked on the political side of
the DDA you've got the people who are right there on site raising money to protect their
own interest. With the URA do you have the same thing? Dee Wiser stated from a
voter perspective, it's a "no new taxes." Greg Moffet inquired if someone would have to
register here to be an elector. Wiser stated no, the vo#er can be a landowner within the
proposed district, but must be registered somewhere in Colorado. Bill Jewitt asked
when you are talking about timeshares, do you count all owners or just the project. Rod
Slifer asked- if the funding could be packaged and included all in a November election.
Dee stated it was a political decision as to whether you package it or spread it out. Jim
Lamont, Vail Village Homeowners Association, asked Wiser if, under a DBA, properties
have to be contiguous. Wiser stated no. Lamont then raised the issue of doing this
property by property, so that a site could elect to join the DDA. If an adjacent property
wanted to redevelop, could they ask to join that district. Wiser stated he thought that
was right, but that it could get complex as you have 25-year periods running at different
times. Lamont stated he thought the TIF has merit over the DDA, stating he thought this
• will be a political hot button if Vail Village is asked to pay far development in Lionshead
and advised the Council to be very careful in discussion of this. Chuck Ogilby
expressed a concern he had regarding a few special interests that might not be for the
general good. Lamont stated he though# there were plenty of checks and balances
though the planning function, stating empowerment of specific areas as they go through
development is critical.
Rob Levine, General Manager of the Antlers. asked if ifi wasn't a good thing to be in a
development area. Wiser stated yes, it was. Levine stated there are a number of
people in the lodging community that are 100% supportive of a conference center in the
north day lot, stating it would be an opportunity to get some less complicated things
done on the RV lot. Levine stated he wanted to be part of the model for the Lionshead
redevelopment, no matter what the financing mechanism is. Bil! Jewitt stated Monterey
County, California, has a lodging tax of around 10%, feeling lodging will be the primary
beneficiary of the conference center. Jewitt asked Levine if he was apposed to a
lodging tax Levine responded no, he was not. Bill Jewitt asked Levine what he thought
it should be zoned. Rob Levine responded the group had not gotten that far yet. Chuck
Ogilby recommended using the pavilion committee model to address the Lionshead
redevelopment with the various community groups, to include Vail Resorts. Ogilby
stated the need to define the group, and who is going to be on it and to pick
representatives from the various community groups. Donavan stated it needed to stay a
small group or it will not work, recommending one representative from each group. Rod
Slifer recommended picking a date and to remember we are shooting for a November
4
Town Council f~iin~tes: April 2, 2002
• election. Chuck Ogilby stated this was such an enormous undertaking he thought the
staff will have to dedicate some time to it. Greg Moffat stated the Council needed a
ramrod on this project, recommending Russ Forrest may need a dedicated resource or
consultant. Diana Donovan cautioned she was hearing in this town that consultants
were out, and staff does a better job at getting the job done.
A committee of four Council Members including Chuck Ogilby, Rod Slifer, Diana
Donovan and Ludwig Kurz was formed with Ludwig as point person to work with Russ'
staff and start scheduling meetings.
The fPfth item on the agenda was a discussion of the Eagle County Health Service
District Mill Levy increase. Bab Armour of the Board of Directors of Eagle County
Health Services District made a presentation on the upcoming ballot issue. Armour left
a fact sheet and some absentee ballots with the Council Members and staff and
thanked the Council for their anticipated support in the May 7 election.
Diana Donovan stated there is the issue of the lost revenue to the TOV because of the
town's first responder status and asked if the they could bill through the District or be
reimbursed by the District. Lyn Morgan stated that insurance companies will not allow
billing to be combined for first responder and transporter. At Ludwig's prompting, Bob
Armour stated that they would ask the question of the insurer and see if it could be
. worked out.
The sixth item on the agenda was First Reading of Ordinance No. 4, Series of 2002, an
ordinance amending Title 12, Chapter 3, Administration and Enforcement, of the Vail
Municipal Code to establish criteria for consideration and findings for zone district
amendments to the Official Town of Vail Zoning Map and text amendments to Title 12,
Zoning Regulations, and setting forth details in regard thereto. George Ruther stated
that the Amendment was initiated by the Community Development Department, stating
the Town of Vail Community Development Departmen# was requesting to amend the
Vail Town Code. Amendments to the Vail Town Code are permitted pursuant to
Section 12-3-7. The proposed amendment to the Town Code is intended to establish
criteria for consideration and findings for amendments to the regulations prescribed in
Title 12 (Zoning Regulations) and zone district boundaries. Ruther advised at its
January 28 and March 25, 2002, public hearings, the Planning & Environmental
Commission reviewed and discussed the proposed text amendments. Following a
lengthy discussion on the requests, the Planning & Environmental Commission voted
unanimously (7-0) to forward a recommendation of approval to the Town Council far the
proposed text amendments. The Planning and Environmental Commission's findings
and recommendation are identified in the March 25, 2D02, staff memorandum to the
Commission. Greg made a motion to approve Ordinance No. 4, Series of 2002, on first
reading w/changes on page 2 Section C1.b. adding "based on existing planning
• documents" prior to semi colon; and a second change on aaae 2 to be subplied by
Georae Ruther. Rod Slifer seconded the motion. Discussion followed. Dick Cleveland
5
Town Cfluncil Minutes: April 2, 2002
• clarified the issue of mailing address on page 1. A vote was taken on the motion and
the motion passed unanimously, 7-0. A second reading was scheduled for May 7,
2002.
The seventh item on the agenda was First Reading of Ordinance No. 5, Series of 2002,
an ordinance amending Ordinance No. 12, Series of 1997, removing a condition of
approval that prohibits the operation of restaurants within the special development district,
and setting forth details in regard thereto.
George Ruther presented the ordinance to the Council: After much discussion regarding
number of deliveries and trash pickups that would be required, the Council decided that
these should not be allowed in front of Mountain Haus. These issues were discussed at
length when the SDD for Sonnenalp was approved. Chuck Ogilby made a motion to pass
Ordinance No. 5, Series of 2002, an ordinance amending Ordinance No. 12, Series of
1997 on first reading with two conditions added in Section 6 as numbers 4 and 5. No. 4
would require use of the loading and delivery system now used by Sonrenalp; and No. 5
that this document be recorded. Greg Moffet seconded the motion. There was na further
discussion. A vote was taken on the motion and the motion passed 5-2, Bill Jewitt and
Dick Cleveland voting in opposition. The second reading was scheduled for the May 7
Public Hearing.
• The eighth item on the agenda was Ordinance #7, Series of 2002, first reading, an
ordinance adopting the Town of Vail Commission on Special Events (CSE) and
guidelines; establishing a Commission for the process ofi reviewing proposed public
special events for the Town of Vail; and setting forth details in regard thereto.
Town attorney Mire opened the discussion by advising against becoming a partner in a
non-profit organization. Frank Johnson of the WCTB made a presentation along with
S#ephen Connelly of VCBA. Biii Jewett stated that this was an opportunity to take this
off the Town Council's plate and let people in the community take the lead, just as
Caroline Bradford`s group had done with the traction sand cleanup. Chuck Ogilby
stated that he is not comfortable with anon-profit. Greg Moffet stated that he would like
to get this out of the political arena. Dick Cleveland stated that he agreed with Greg
Moffet and is ready to give up control, advising the Council they will have funding
control each year when they come to the Council. Moffet stated he wants to
differentiate between cultural events and special events. Rod Slifer said he thinks it is
great that the WCTB and VCBA are both working together. Greg Moffet moved to
table indefinitely and Bill Jewitt seconded. A vote was taken and the motion failed,
Chuck, Rod, Diana and Ludwig voted against. Bill, Dick and Greg voted in favor.
Chuck made a motion to include definitions of Special Events and Cultural Events. Rod'
seconded, then Chuck and Rod withdrew the motion.
Dick said he was in favor of funding definitions in whatever is passed.
Town Council Minutes: April 2, 2002
Greg made a motion to table but to include definitions in the next iteration, and Dick
seconded. A vote was called, but in the interim, Diana made a motion to approve draft
Ordinance #7 with notes that she was holding in her hand, which was different from the
2 drafts that were included in the packet. Chuck seconded the motion. A vote was
taken and the motion failed, 1-G, Donovan voting in favor.
Kaye Ferry, Vail Chamber and Business Association, asked why Chuck opposed to a
non-profit. Chuck stated that he is not comfortable with the Marketing Board and views
this as the same thing.
It was then mentioned that there was a still a motion on the floor that needed a vote.
All voted in favor of tabling the motion until the next meeting, which would allow the
staff to incorporate Diana's changes.
Chuck stated that he wants definitions in any ordinance that is drafted.
Rod stated he wants it clearly spelled out too.
The ninth item on the agenda was an I.G.A. for weekend skier parking at the Eagle River
Water and Sanitation District.
Matt Mire requested approval for the Town Manager to sign the Agreement conditioned
upon acceptance by the town's insurance carrier.
Diana Donovan made a motion to have the Town Manager sign the Agreement as
presented, condi#ioned on the insurance carrier's acceptance, and Bill Dewitt seconded.
A vote was taken and the matian passed unanimously, 7-0.
The tenth item on the agenda was the Town Manager's Report. Bab McLaurin requested
that the Cauncil set aside time for dinner with the Avon Town Council, and he would get
back to them with same tentative dates.
Matt Mire reminded the Council that the amicus brief in the water rights case is due
Monday and he would like them to make a motion to allow him to sign the Golden brief.
Greg Moffet made a motion to instruct the Town Attorney to sign the Golden brief subject
to the following statement:
The Town of Vail is a small western slope community with a
recreation based economy where the use of water is necessary for
recreational purposes and critical to the town's long term survival.
Vail has also recently expended considerable amounts of time,
. resources and effort to build a whitewater boating facility andlor
7
Town Council Minutes: April 2, 2002
diversion conduit to create a recreational opportunity and is currently
seeking to appropriate a water right to protect its investment. As
such, the Town of Vaii is concerned about any precedent set in the
instant action.
Dick Cleveland seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
Bob McLaurin asked for direction from the Council in responding the VRD's
request to the town to pay far recent improvements to Dobson Arena in the
amount of $2.4 million. Bob suggested that they consider paying for the cost
of road improvement. It was the consensus of the Council that Bab should ask
the VRD for a revised request on that basis.
As there was no further business, a motion was made by Greg Moffet to adjourn the
meeting and Bill Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 7-0, and the meeting was adjourned at 11:00 P.M.
ATTEST:
oral i Donaldson, Town Clerk
Minutes taken by Mary Ann Bsst
•
Respectfully submitted,
Ludwig I~ rz, Mayor
~o~~10f V
SEAL
Town Council Minutes: April 2, 2002
TOWN COUNCff_
EVENING MEETING
TUESDAY, APRIL 16, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting on the Vail Town Council was called to order at 7:00 P.M.
Members Present:
Absent:
Ludwig. Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Diana Donovan
Bil! Dewitt
Chuck Ogilby
Dick Cleveland
Greg Moffet
Staff Members Present:
Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation.
George Martinez, father of Isaac Martinez - a student at Battle Mountain High School,
addressed the Council, requesting assistance on behalf of his son who had bean
selected to participate in an all star basketball team in Australia. It was pointed out by
Pam Brandmeyer, Assistant Town Manager, that the Council was involved in the Vail
Valley Athlete Commission, and it would be appropriate to refer this request to that
group. Martinez stated he had been in contact with the Vail Valley Foundation and
would follow up with them. The Council congratulated Martinez on his son's award.
Rick Sackbauer, Chairman of the Eagle River Water and Sanitation District, addressed
the Council, to speak in regard to the election on May 7 for the District. Sackbauer
stated the election would feature two ballots -one to elect two directors from among
three candidates and the other is a mill levy increase that, if approved, would convert
up to $6 million of revenue bonds into general obligation bonds. Funds raised by the
bonds would be used for capital improvements to Vail's water system, notably water
mains in the Vail Village core area and the upgrading of the East Vail drinking wafer
facility. Sackbauer urged everyone to vote on May 7th
Paul Rondeau, Vail resident, addressed the request far funding of the Dobson Arena
renova#ion. Rondeau stated the project lacked sufficient management in the areas of
ownership, planning and change management. For future capital improvement
'projects, Rondeau suggested adding a project management component, enlisting more
. community involvement on the front end and creating an ongoing improvement program
Town Council Minutes: April i6, 2002
_ _ to document future needs. Rondeau stated he would also share his thoughts in a I~tter
to the editor to be distributed to the newspapers.
The second item on the agenda was the Consent Agenda:
Proclamation - Chiid Abuse Prevention Month
Mayor Kurz read the proclamation into. the record.
Proclamation -Fair Housing Month. Mayor Kurz read the
proclamation into the record.
Resolution #3, Series of 2002, a resolution designating an
additional signer, Jacque Lovato, and removing signer Thomas
Moorhead on the payroll checking account for the Town of Vail,
permitted by the Charter of the town, its ordinances, and the
statutes of the State of Colorado. Mayor Kurz read the resolution
into the record.
Mayor Pro-Tem Slifer moved to approve the Consent Agenda.
Diana Donovan seconded the motion. A vote was taken and the
motion passed unanimously, 5-0
• The third item an the agenda was a Bravol Vail Valley Music Festival Request for
Funding. Jean Reid, of Bravo, addressed the Council, stating this was a fallow up visit
from her February 5t" presentation. Reid stated the funding requested would help
offset costs associated with the summer resident orchestra program featuring the New
York Philharmonic in 2003, 2004 and 2005. Councilmembers stated they would prefer
to earmark the contribution from existing marketing and economic development dollars.
Council directed staff to explore various funding scenarios to accommodate the
festival's request for $300,000 over four years. Council also requested the item be puff
on the agenda for the June meeting with the Vail Local Marketing District (VLMD} for
further discussion.
The fourth item on the agenda was Ordinance #7, Series of 2002, first reading, an
ordinance adopting the Town of Vail Commission an Special Events (CSE} and
guidelines, establishing a commission for the process of reviewing proposed public
special events for the Town of Vail; and setting forth details in regard thereto.
Mayor Kurz stated the Council had a number of meetings over the past several months
regarding this ordinance, changing the language in the ordinance. Kurz stated he felt
the Council had arrived at the best solution, stating that discussion was held at this
afternoon's worksessian to adopt a special events appeals process. Town Attorney
Matt Mire stated he felt the ordinance as written outlined the general guidelines as well
as appeals process. After further discussion, Rod Slifer made a motion to approve
Ordinance #7 on first reading. Chuck Ogilby seconded the motion. Diana Donovan
2
Town Council Minutes: April 16, 2002
I~
•
•
commented this ordinance had been in the works since the Council's first retreat. A
vote was taken on the motion and the motion passed 4-1, Bill JeW1tt OppaSlllg.
The fifth item on the agenda was Ordinance #9, Series of 2002, an ordinance
amending Ordinance No. 23, Series of 1995, regarding compensation of town officials.
Town Attorney Mire stated the reason for this ordinance was to eliminate a 1995 provision
which had tied salary adjustments of the Vail Town Council to the Denver-Boulder
Consumer Price Index (CPI). Town Manager Bob McLaurin stated the Council asked to
remove the CPf provision to mirror town staff's compensation program which does not
include acost-of-living increase. After further discussion, Chuck Ogilby moved to approve
Ordinance #9 on f<rst reading. Bill Jewitt seconded the motion. A vote was taken and the
motion passed unanimously, 5-0.
The eighth item on the agenda was the Town Manager's Report. McLaurin stated he had
nothing to add to the report. A discussion was held regarding the Council's support of
Vail's inclusion in a Leading Ski Resorts of the World program in which a single resort in
each continent would be represented and promoted in a reciprocal partnership.
Council expressed their support of this.
Council also requested Town Manager McLaurin schedule a discussion on options
surrounding the future of the Vail Ice Dome at its May 7Yh work session.
As there was no further business, Rod Slifer made a motion to adjourn. Bill Jewitt
seconded the motion. A vote was taken and the motion passed unanimously, 5-0, and the
meeting was adjourned at 7:45 P.M.
ATTEST:
~~~
orele' Donaldson, Town Clerk
Minutes taken by Mary A. Caster.
Respectfully submitted,
l
Ludwig Kurz, M~~or
,`4~~~V!
SFAI-
w ~n
3
Town Council Minutes: April 16, 2002
VAIL TOWN COUNCIL
WORK SESSION MINUTES
MAY 7, 2082
All members of Council were present.
Item #3, Riva Ridge North: A request to proceed through the Town of Vail
development review process. Bill Jewitt moved, with a second from Greg Moffet,
to allow Riva Ridge North Condominiums, located at 133 Willow Place, to
proceed through the development review process to renovate their existing east
entry, portions of which are on the Gore Creek Drive right-of-way. A vote was
taken and the motion passed unanimously 6-0 {Cleveland having excused
himself because his wife's architectural firm would be the applicant).
•
~-
TOWN COUNCIL
EVENING MEETING
TUESDAY, MAY 7, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order by Mayor Ludwig Kurz
at 7:00 p.m.
MEMBERS PRESENT:
•
C7
STAFF PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayar Pro-Tem
Dick Cleveland
Diana Donavan
Bill Dewitt
Greg Moffet
Chuck Ogilby
Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation.
Cal Wettstein, Holy Cross District Ranger for the White River National Forest,
addressed the Council, announcing an upcoming visit by Gov. Bill~Owens on May 21St
Wettstein also stated there would be no controlled burn on Booth Creek this year. Pine
Beetle treatment was also discussed.
Flo Steinberg, long time Vail resident, inquired about possible conflicts between town
ordinances that regulate the removal of trees and the Fire Department's advocacy of
defensible spaces to reduce the threat of wildfire. Steinberg encouraged the town to
expedite the ability for property owners to cut down trees if they become a hazard.
The second item on the agenda was a Proclamation for National Police Week. Dick
Cleveland read the proclamation into the recard. Police Chief Henninger and fellow
police officers accepted the proclamation. Kurz thanked Chief Henninger and his staff
far their service over the year and for those that have fallen in the line of duty.
Greg Moffet moved to approve the minutes of the April 2 and 16, 2002 meetings. Bill
Dewitt seconded the motion. Greg Moffet stated he would abstain from voting, as he
was not in attendance at the April 16t~ meeting. A vote was taken on the motion and the
motion passed 6-0, Moffet abstaining.
The third item on the agenda was the authorization by the Council fa the Town
Manager to enter into a contract with the selected architect for the Donovan Park
Pavilion and Authorization for the Town Manager to Sign Said Contract.
Mayor Kurz stated the selection committee, comprised of four councilmembers and
#hree ci#izens, would be meeting this week to select a finalis# from 18 submissions.
Diana Donovan stated a public meeting would be held as soon as the architect has
something to present. Donovan also s#ated the town hoped to break ground this
August. Greg Moffet made a motion to authorize the town manager to sign a contract
with an architect to redesign the Donovan Park community pavilion. Rod Slifer
seconded the motion. Dick Cleveland asked that the motion be amended to read
"authorized to negotiate and authorize to sign" a contract. Moffet amended his motion
and Slifer amended his second. Flo Steinberg addressed the Council, asking how the 3
citizens were chosen for the committee. Steinberg was advised that announcements
were placed in the newspapers six weeks ago, asking for participants. Three applicants
were selected from the applications: Kent Rose, Farrow Hitt, and Anne Fitz. A Request
For Qualifications (RFQ) was then sent out, with 18 respondents. Four applicants were
selected from these submittals, then 2 finalists were interviewed, with the selection of
VAg, Inc., as the preferred architect. A vote was taken on the earlier motion and
• passed unanimously, 7-0.
The four#h item on the agenda was a discussion of Off-Site Advertising, a request to place
additional "food, lodging and gas" signs along 170 at the West Vail exit. Head Planner
George Ruther lead the discussion, giving background as to how the request had been
presented #o the town. On February 19, 2002, Rick Scalpello, of Vail Today, along with
several of the restaurant, lodging and gas station owners in West Vail appeared before the
Town Council to request permission from the Vail Town Council to place additional
informational signs along I-70 in the vicinifiy of the West Vail exit. The Vail Town Council
gave direction to staff to proceed to the Planning & Environmental Gommission with a text
amendment that would facilitate the installation of I-70 advertising signs to be placed in
West Vail only. The staff appeared before the Commission on two occasions to d iscuss the
text amendment. On March 25, 2002, the Planning & Environmental Commission voted io
table the item until several questions could be addressed. On April 8, 2002, the staff again
appeared before the Commission. The purpose of the meeting was to respond to four
questions raised by the Commission at the March 25th meeting. Following discussion on
the proposed text amendment and two failed motions, the Commission voted to
recommend denial of the request to the Vail Town Council. Diana Donovan inquired why
the Council was hearing this when the Planning and Environmental Commission (PEC) had
turned down the request. Ruther stated the PEC was an advisory commission to the Town
Council and was acting an the Council's request for a change in the sign code.
Rick Scalpello spoke regarding the initial background of proposal, stating the original
intent was to attract highway motorists to West Vail, as opposed to Vail visitors.
Scalpella stated travelers were accustomed to watching far highway signs and most
outlying towns had them. Scalpello stated these signs would be of no cost to the town,
and would be paid for by the participating merchants, which would improve revenues for
the town of Vail. Discussion followed regarding the use of additional signs along the
off ramps, which the Council did not approve ,and the fact that main Vai! and East Vail
merchants would not be included in the program, and as well, the use of the current
international signs. Local West Vail business owners addressed the Council,
expressing their interest in having these signs, stating that studies done on surrounding
areas proved increases in revenues after the signs had been installed.
Represen#atives from McDonald's, Half Moon Saloon, and Domino's Pizza, spoke in
favor of highway signs, noting 10 to 20 percent sales increases in sales as a result of
the signs. Sherry Duncan, from Wendy's, stated her business in Parachute, CO, was up
significantly since the installation of highway signs. Sonny Caster, West Vail Conoco,
asked far support from the town, stating sales bring revenue into town, and higher
volume allows dealers to operate on lower margins, Kaye Ferry, VCBA, expressed her
concerns over excluding the main Vail exit. Mayor Kurz called for a straw vote of the
Council. Bill Dewitt expressed his support for the wes# Vail exit only, stating the nature
of the businesses in West Vail were different than main or East Vail. Dick Cleveland
stated he was not in favor of logo signs, but would support the universal signs that are
up now. Rod Slifer expressed his support of the program, as well as Greg Moffet,
noting that sales tax is key. Diana Donovan agreed with Dick Cleveland's comments
• regarding international signs, stating she felt Vail was lowering its standards in a period
of desperation and cheapening the community. Chuck Ogiiby stated he did not feel the
highway signs would compete with the sign code and was in favor of them. A
representative from Colorado Logos, Inc. addressed the Council, stating the size of the
signs would be determined by how many businesses participated. After further
discussion, Council directed staff to prepare an ordinance amending the sign code to
allow for highway logo signs.
The fifth item on the agenda was the first reading of Ordinance #10, Series of 2002, an
ordinance designating two properties in the Town of Vail as open space as per Section
13.11 of the Town of Vail Charter. Russ Forrest, Director of Community Development,
presented the ordinance to the Council, stating there were two properties for
consideration -Vail Meadows Filing 2 (lots 1-4 in East Vail and the Bighorn Subdivision
Second Addition (lots 15 and 16) located on Lupine Drive near the East Vail waterfall.
Russell stated the East Vail property will remain as open space in perpetuity unless
voters agreed to change the use. The waterfall lots have an additional deed restriction
placed on them by the Eagle Valley Land Trust to preserve the parcels in perpetuity.
The properties had been forwarded to the Town Council for consideration by a three-
member Open Space Board of Trustees, which met on March 21. The board also
recommended consideration of a survey to identify private property encroachments
along the Gore Creek streamtract from Lionshead to Ford Park. Due to the complexity
of the project, the estimated cost of the survey is $50,000. Trustee member Galen
• Aasland urged the Council to approve the survey, saying he was appalled by what he
3
saw during a recent site visit. Jim 1_amont of the Vail Village Homeowners Association
urged caution, noting the need to carefully check #own records and deeds for
encroachment approvals. Councilmembers expressed interest in discussing the
possibility of a survey at a future meeting.
The sixth item on the agenda was the second Reading of Ordinance No. 4, Series of
2002, an ordinance amending Title 12, Chapter 3, Administration and Enforcement, of
the Vail Municipal Cade to establish criteria for consideration and findings for zone
district amendments to the Official Town of Vail Zoning Map and text amendments to
Title 12, Zoning Regulations, and setting forth details in regard thereto. George
Ruther presented the ordinance to the Council, stating the changes from first reading
had been incorporated into the ordinance on second reading, including sequencing
issues and typos. Greg Moffet moved to approve Ordinance 4 on second reading. Bill
Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-
0.
The seventh item on the agenda was the second Reading of Ordinance No.
5, Series of 2002, an ordinance amending Ordinance No..12, Series of 1997, removing
a condition of approval that prohibits the operation of restaurants within the. special
development district, and setting forth details in regard thereto. George Ruther
addressed the Council, stating at its March 11, 2002, public hearing, the Planning &
• Environmental Commission reviewed and discussed a request to remove an existing
condition of approval that prohibits the operation of restaurants or similar food service
operations on the Austria Haus property. Upon review of the request, the Planning &
Environmental Commission voted unanimously (7-0) to forward a recommendation of
approval, with conditions, to the Town Council for the proposed major amendment to
Special Development District No. 35. The Planning & Environmental Commission's
findings and recommendation are identified in the March 11, 2002, staff memorandum
to the Commission. Primary concerns were loading and delivery and odors coming
from the kitchen, as well as their reluctance to change the intent of the original
approval. After further discussion, Greg Moffet moved to approve Ordinance #5 on
second reading. Chuck Ogilby seconded the motion. A vote was taken and the motion
passed 4-3, Donovan, Jewitt, and Cleveland opposing.
The eighth item on the agenda was Ordinance #7, Series of 2002, second reading,
Commission on Special Events, an ordinance adopting the Town of Vail Commission on
Special Events (CSE) and guidelines, establishing a commission for the process of
reviewing proposed public special events for the Town of Vail; and setting forth details
in regard thereto. Matt Mire, Town Attorney, stated there had been no changes from
first reading. Rod Slifer moved to approve Ordinance #7 on second reading. Chuck
Ogilby seconded the motion. Greg Moffet stated he would be voting in opposition. Bill
Jewitt.stated he would prefer the 501 c3 to make the commission successful. Kaye
Ferry, Vail Chamber and Business Association, stated she felt the special events would
. be best served if handled privately and preferred to have a voting member of Council
4
on the board, arTd would continue to disagree on special events. A vote was taken en
the motion and the motion passed 5-2, Bill Jewitt and Greg Moffet opposing.
The ninth item on the agenda was Ordinance 9, Series of 2002, second reading,
regarding amending Ordinance No. 23, Series of 1995. regarding compensation of
Town Officials. Town Attorney Mire stated no changes had been made to the
ordinance from first reading. Dick Cleveland moved to approve Ordinance 9 on second
reading. Greg Moffet seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
The tenth item on the agenda was the awarding of a bid proposal for Crack Sealing
and Slurry Sealing as part of the Capital Street Maintenance Program. Greg Hall,
Public Works Director, presented the bids to the Council, stating 8 bids were mailed ou#
for Crack Sealing and 4 bids for Slurry Seal. Hall stated Cauncil was being asked to
approve both projects, which were under the budgeted amount.
The low bid for Crack Sealing:
$53,$20.00
Superior Asphalt LC
Magna, UT.
The low bid far Slurry Sealing:
$90,G99.fi2
Quality Paving CO.
Henderson, CO.
Greg Moffet moved to approve the two bids. Bill Jewitt seconded the motion. Greg Hall
reviewed the schedule far the sealing. A vote was taken on the motion and the motion
passed unanimously, 7-0.
The elerrenth item on the agenda was the Town Manager's Report. Assistant Town
Manager Pam Brandmeyer outlined the proposed Farmer's Market program. The
Council was generally in favor of the proposal, although expressing concerns over
safety and transportation. Greg Moffet and Rod Slifer volunteered to present the Vail
Youth Recognition Awards to recipients from Vail Mountain School during graduation
ceremonies on May 29`". Chief Henninger will present the awards to the winners at
Battle Mountain High School on May 21S`.
Greg Moffet made a motion to adjourn the regular meeting and Bill Jewitt seconded the
motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was
adjourned at 9:15 P.M.
The Council then reconvened as the Vail Local Marketing District.
5
The Council expressed its interest in budgeting $100,000 in 2003 to help fund costs
associated with an appearance by the New York Philharmonic Orchestra as the Bravo
Vail Valley Music Festival resident orchestra next summer. Council members said they
would determine which account the money will come from at a later date. Bravo's
request to the town for funding in 2004 and 2005 will be subject to annual appropriation
A vote was taken to appoint four new members to the Vail Local Marketing District
Advisory Council. Mayor Kurz read the vote results as follows: Vail Resorts, Inc.,
which has designated Chris Jarnot as its representative; Mia Vlaar; Christine Werner,
and Kelli McDonald. Rod Slifer then made a motion to approve the nominees. Chuck
Ogilby seconded the motion. A vote taken and the motion passed unanimously.
Mayor Kurz stated the terms of each appointment would be determined at a later date.
As there was no further business Greg Moffet moved to adjourn. Bill Jewitt seconded
the motion. A vote was taken and the motion passe unanimously, 7-0. The meeting
was adjourned at 10:00 p.m.
Respectfully submitted,
•
ATTEST:
~el~ Donaldson, Town
~o~ v~
Minutes taken by Mary A. Cas r
S
C J
/1.~~
n
Ludwig Kur ,Mayor
6
•
TOWN COUNCIL
EVENING MEETING
TUESDAY, MAY 21, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was held on Tuesday, May 21, 2002, at
7:00 P.M.
MEMBERS PRESENT:
STAFF MEMBERS PRESENT
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
Bob McLaurin, Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation. Joyce Mack addressed the
. Council, stating she was running as a Republican candidate for Eagle County
Assessor. Mack stated she has been a resident of Eagle County for 22 years and had
a background in commercial and residential real estate. Mack urged Council to vote at
the August 13th primary election.
The second item on the agenda was the appointments to Local Licensing Authority
(LLA) and Housing Authority (HA). Mayor Kurz thanked all who applied and served on
the previous boards. A secret vote was taken. Connie Knight and Robert Rothenberg
received the highest votes for the Local Licensing Authority. Sally A. Jackle received
the highest votes for Vail Housing Authority. Dick Cleveland made a motion to appoint
Knight and Rothenberg to the Local Licensing Authority and Sally Jackle to the Housing
Authority. Greg Moffet seconded the motion. A vote was taken and the motion passed
unanimously, 7'-0.
The third item on the agenda was the approval of request to use Town of Vail land at
Dowd Junction. Greg Moffet moved to approve the request. Rod Slifer seconded the
motion. Dick Cleveland inquired about restroom facilities. Town Manager Bob
McLaurin stated he would check on the availability of these. Other issues raised were
public use of the recreation path and the potential for sharing proceeds with the town.
A vote was taken on the motion and the motion passed unanimously, 7-0.
i
• The fiourth item an the agenda was the discussion on I-70 noise. Councilman Greg
Moffet led a spirited discussion to evaluate a list of possible town-initiated actions to
reduce noise from I-70. In the end, Moffet was unable to convince the Council majority to
authorize a ban on use of joke brakes through town due to safety concerns, nor a
suggestion to send a letter to the Colorado Department of Transportation chastising them
for declining the town's request for assistance. However, the Council majority offered
support for a concept proposed by Councilman Dick Cleveland to lobby state and federal
officials to expand the 45 mile per hour speed limit zone for trucks on I-70 from the bottom
of Vail Pass west through Dowd Junction, as grade continues down through Vail. The
speed limit currently allows trucks to increase speeds to 65 mph at the east entrance to
Vail. Researchers say for every 5 mph reduction in speed, the associa#ed noise is reduced
by .7 decibels. At the request of former Councilman Tom Steinberg, the group also agreed
to become increasingly proactive in lobbying state and federal officials about the noise
pollution problem.
Specifically, the town has asked permission to erect jersey barriers along a portion of the
roadway to test the reduction of wheel noise. Also, the town has asked for placement of a
sign similar to the ones at Ployd Hill to alert truckers of the downhill grade as they travel
west through Vail. This, they say, could help reduce use of joke brakes, which causes
spikes in what has been described as the I-70 "ambient roar." Cauncilmembers have
identified I-70 noise mitigation as one of eight priorities for action during their term of
• office. Town Manager Bob McLaurin was instructed to distribute names and addresses of
the State Transportation Commission as well as key talking points far increased
communication by the Council and residents of Vail. In addition, McLaurin will invite top
transportation officials to join the Council for a site visit in Vail.
The fifth item on the agenda was Ordinance #8, Series of 2002, first reading; an
ordinance repealing and reenacting Ordinance No. 8, Series of 1992, providing for the
re-establishment of Special Development District No. 28, Christiania at Vail, adopting a
development plan for Special Development District No. 28, and providing for
amendments to Special Development District No. 28, Christiania at Vail, in regard to
changes in the number of dwelling units, modifications in common area and gross
residential floor area square footages, and amendments to the development plan in
accordance with Title 12, Chapter 9, of the Vail Municipal Code and setting forth details
in regard thereto.
Bill Gibson, presented the ordinance to the Council, stating the Planning and
Environmental Commission (PEC) had recommended approval. The amendment allows
for the consolidation of two adjacent dwelling units into a single unit. Jim Morter of
Morter Architects, representing the applicants, addressed the Council, stating both units
are owner occupied and are not rented. After further discussion, Rod Slifer moved to
approve Ordinance #$, Series of 2002, on first reading. Bill Jewitt seconded the
motion. Dick Cleveland suggested staff include a condition of approval and findings of
. page 3 (1 & 2) and conditions regarding major amendment map. Rad Slifer amended
• his mafian to thet effect. Bill Jewitt amended his second. Q vote was taken and the
motion passed 6-1, Donovan opposing. In voting against the ordinance,
Councilmember Diana Donovan said she was philosophically opposed to reducing the
number of units in Vail Village. However, in voting to approve the ordinance,
Councilman Rod Slifer said such changes would enable more people to live in the heart
of Vail on a full-time basis.
The sixth item on the agenda was Ordinance #10, Series of 2002, second reading, an
ordinance to designate two properties in the Town of Vail as open space as per
Section 13.11 of the Town of Vail Charter. Greg Moffet moved to approve Ordinance
#10, Series of 2002, on second reading. Dick Cleveland seconded the motion. A vote
was taken and the motion passed unanimously, 7-0.
The seventh item on the agenda was the appointment of an alternate to the Eagle
County Regional Transportation Authority (ECO). Mayor Kurz stated he was the
designated member and was recommending appointing an alternate to attend in his
absence, suggesting Mike Rose, the town's transportation superintendent. Greg Mallet
made a motion to appoint Mike Rose. Diana Donovan asked if an elected official might
carry more weight in that capacity, at which point Rod Slifer suggested appointing
Diana as an alternate {just kidding!). Chuck Ogilby seconded Moffet's motion. A vote
was taken and the motion passed unanimously, 7-0.
• The eighth item on the agenda was the Town Manager's Report. Town Manager
McLaurin invited the Council to join the Breckenridge Town Council at their dinner during
their retreat June 7-8 In Vail. Greg Moffet stated he had it on his calendar. Council was
asked to let staff know if they planned to attend.
As there was na further business, Greg Moffet made a motion to adjourn and Bill Jewitt
seconded the motion. A vote was #aken and the motion passed, 7-0, and the meeting was
adjourned at 8:15 P.M.
Respectfully submitted,
~~
Ludwig z, Mayor
ATTEST: ~~~1N ~ V,4
~, ~
reiei~ onaldson, Town Clerk
Minutes taken by Mary A. Caster
Cn~neA
;~ /
. TOWN COUNCIL
EVENING MEETING
TUESDAY, JUNE 4, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 7:00 P.M. in the
Vail Municipal Building.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
MEMBERS ABSENT:
Rod Slifer, Mayor Pro-Tem
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation. Kaye Ferry, Vail Chamber and
Business Association, addressed the Council with three suggestions as a result of their
membership survey regarding the town's public safety program for the Fourth of July
and New Year's Eve events. Suggestions included removing the floodlights that nave
been used during the Streetbeat concerts and eliminating the DUI roadblocks on the
Frontage road the night before 4th of July. Ferry also requested consideration of a
concert or special event the evening of July Fourth in case the fireworks display was
cancelled due to the extreme fire'danger. Ferry suggested using $50,000 available
from the Special Events Commission to cover the expenses of an added concert.
Gerry Sandberg, Democratic candidate for Eagle County Commissioner, opposing Tom
Stone addressed the Council. Sandberg is a former member of the Eagle County
School Board. He currently serves on the Gypsum Town Council.
The second item on the agenda was the Consent Agenda. Greg Moffet moved to
approve the May 7 and 21, 2002, meeting minutes with modifications. Dick Cleveland
seconded the motion. A vote was taken and the motion passed unanimously, 6-0.
The third item on the agenda was the Special Events Commission Appointments.
Greg Moffet moved to appoint Steve Rosenthal as the retail representative, Dave
Chapin as the restaurant representative, and Packy Walter as the lodging
• representative. Dick Cleveland seconded the motion. A vote was taken and the
F:maaster/min/060402 ~
• motion passed unanimously, 6-0.
Greg Moffet moved to appoint Devon Alvarez as the at-large commission member from
the retaillrestaurantllodging community. Dick Cleveland seconded the motion. A vote
was taken and the motion passed unanimously, 6-0.
Greg Moffet moved to appoint Rick Scalpelfo as the at-large commission member.
Dick Cleveland seconded the motion. A vote was taken and the motion passed
unanimously, 6-0.
The fourth item on the agenda was the appointment of the joint TOVNRD
Subcommittee. Dick Cleveland moved to appoint Greg MafFet as the town's second
member. Bill Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 6-t). Diana Donovan currently serves as the first member.
The fifth item on the agenda was Approval of Steetscape Design Consultant. Greg
Hall, Public Works Director, addressed the Council, stating 4 firms had been
interviewed for the project. The firms had been interviewed by a citizens selection
committee, Wink and Associates of Denver was the selected consultant. Chuck Ogilby
moved to authorize the town manager to negotiate and enter into a contract with Wink
and Associates of Denver for development of design and construction phasing for the
• Vail Village streetscape project. Bill Jewitt seconded the motion. A vote was taken and
the motion passed unanimously, 6-0.
The sixth item on the agenda was an appeal of the Design Review Board denial of
DRBQ2-a07a, a new Primary residence with a Type I EHU, located at 1880 W. Gore Creek
DrivelLot 48, Vail Vlliage West 1st Filing.
Allison Ochs, town planner, presented the appeal to the Council. Ochs stated a site
visit was done prior to the worksession this afternoon and the major reason for the
denial was because of the mirror image in design. Pat Dauphinais, developer of the
property, addressed the Council, voicing his frustration with the Design Review Board.
Dauphinais stated he had attempted to put together an employee housing unit that was
flexible for a family to grow into. Dauphinais also requested a policy statement from the
Design Review Board (DRB} and the Planning and Environment Commission (PEC),
giving developers a clear picture of what the boards are requiring for EHU's. Chuck
Ogilby agreed that a policy judgment must be made and was in favor of overturning the
DRB decision. Diana Donovan stated the town should not lower its standards and
should protect adjacent property owners from mirror image buildings. Donovan also felt
the DRB issue was personality based. Greg Moffet complimented Paton his attempt
to get afamily-sized EHU in this town and would vote to overturn the DRB decision in
this instance. Dick Cleveland stated he approved of what Pat was trying to do, but felt
• the disagreement could be solved through the DRB, and was concerned with setting a
precedent by overturning the DRB decision. Bill Jewitt stated he did not see a mirror
F:mcaster/min/060402 ~
i
image in this case and wauld vote to overturn the DRB decision. Mayor Kurz stated he
The seventh item on the agenda was Ordinance #12, Series of 2002, first reading,
amending the Vail Town Code to allow the Town to contract for the removal, storage
andlor disposal of abandoned vehicles within the Town of Vail. Town Attorney Matt
Mire introduced Steve Wright of the Vail Police Department, stating this subject had
started with Allen Christensen, acting town attorney, noting the hours spent in towing,
storage and sale of abandoned vehicles by the town. Discussion followed regarding
the definition of abandoned vehicles, pending man hours, financing on towing and
storage of abandoned vehicles and the practices used by surrounding communities.
mostly agreed with Dick Cleveland's comments and was also concerned that the issue
has gotten this far. After further discussion, Greg Moffet moved to overturn the DRB
decision and Chuck Ogilby seconded the motion. Diana Donavan suggested amending
the motion to have Pat work with the staff with constructive comments of the DRB.
Russ Forrest, Community Development Director, stated there were areas that could be
worked out with staff. Dick Cleveland then suggested tabling the issue and letting staff
work it out. Greg Moffet then amended his motion to include the appellant meet with
staff and work out the minor design issues. Chuck Ogilby amended his second. Kaye
Ferry addressed the Council expressing her frustration in the inability to build an EHU
on her property. A vote was taken on the motion and the motion passed 5-1, Dick
Cleveland opposed.
Matt Mire stated a cost sheet was attached to the ordinance showing what the cost to
the town was under the current policy. Mire also stated the ordinance corrected an
erroneous citation in the previous ordinance. Greg Mallet moved to approve Ordinance
#12 on first reading. Bill Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, S-0.
The eighth item on the agenda was the first reading of Ordinance No. fi, Series of
2002, an ordinance permitting off-site advertising. At the request of Councilmember
Rod Slifer, who was absent from the meeting, Chuck Ogilby made a motion to table the
first reading of Ordinance #6 until the June 18th meeting. Bill Jewitt seconded the
motion. Mayor Kurz asked Attorney Mire what the procedure would be if the motion
failed. Mire responded the Council would need to act on the item. A vote was taken on
the motion and the motion passed 4-2, with Dick Cleveland and Diana Donovan
opposed.
The ninth item on the agenda was Ordinance No. 13, Series 2002, repealing and reenacting
Ordinance No. 7, Series of 2002, Commission on Special Events. Matt Mire presented the
ordinance to the Council, stating the ordinance was written to correct the word "employer"
to "employee" that had been inadvertently written in the ordinance. Greg Moffet moved to
approve Ordinance #13 on first reading. Bill Jewitt seconded the motion. A vote was
taken and the motion passed unanimously, 6-0.
•
F:mcaster/min/060402 3
• The tenth item on the agenda was Ordinance #8, Series of 2002, 2~d reading, an
ordinance repealing and reenacting Ordinance No: 8, Series of 1992, providing for the
re-establishment of Special Development District No. 28, Christiania at Vail, adopting a
development plan for Special Development District No. 28, and providing for
amendments to Special Development District No. 28, Christiania at Vail, in regard to
changes in the number of dwelling units, modifications in common area and gross
residential floor area square footages, and amendments to the development plan in
accordance with Title 12, Chapter 9, of the Vail Municipal Code and setting forth details
in regard thereto. Greg Moffet moved to approve Ordinance #8 on second reading.
Bill Jewitt seconded the motion. A vote was taken and the motion passed 5-1,
Donavan opposing.
The eleventh item on the agenda was the Town Manager's Report. Town Manager
McLaurin stated he had nothing to add to the report. At this point, George Ruther, head
planner, asked the Council if they had a specific date they would like to have Ordinance
#12, off-site advertising, brought back to them. Diana Donovan stated it should be
heard at the next mee#ing, June 18th. Council agreed. Town Manager McLaurin then
asked for a motion to approve the signing of the bus procurement bid. Greg Moffet
moved to award the bus contract to Orion and to authorize the town manager to
execute the contract for $293,000. Bill Jewitt seconded the motion. A vote was taken
and the motion passed unanimously, 6-0
• Greg Moffet asked if there had been any new developments in asking the state to lower
the speed limit through the Town of Vail. Bob McLaurin stated he would be e-mailing a
list of contacts to councilmembers tomorrow and would draft a letter for their signatures.
Chuck Ogilby inquired about a timetable for discussion of the master plan for the Public
Works shops. McLaurin stated this would be discussed at the June 18th meeting.
Diana Donovan inquired as to the letters lobbying the speed limit should be signed as
individual citizens or elected officials. McLaurin advised the letters should be on Town of
Vail letterhead and signed as elected officials.
As there was no further business, Greg Moffet moved to adjourn. Bili Jewitt seconded the
motion. The meeting was adjourned at 8:30 P.M.
Respectfully submitted,
2~
Ludwig Kurz;Wlayor
•
F:mcaster/min/060402
~~
ATTEST:
c__.
ei~]analdson
Town Clerk
~~c
Mintues taken by Mary A. Caster
•
S~
E:mcaster/min/06QgQ2
• TOWN COUNCIL
EVENING MEETING
TUESDAY, JUNE 18, 2002
6:30 P.M.,TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 6:30 P.M. in the
Town of Vail Council Chambers.
MEMBERS PRESENT:
STAFF MEMBERS PRESENT
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogi[by
Bob McLaurin, Town Manager
Matt Mire, Town Attorney
The Town Council first convened as the Vail Local Marketing District (VLMD) to conduct
i#s quarterly meeting. Beth Slifer, chairperson for the advisory board, gave a status
report of where the advisory board was headed. Slifer stated a financial plan would be
submitted by Bill Siegel at the July 16th VLMD board meeting. Slifer also announced the
formation of an executive committee for added efficiency, effectiveness and
accountability to the Town Council; presented a preliminary update on a proposed $1.8
million marketing budget for 2003 which would combine $1.5 million from the 1.4
percent lodging tax plus additional revenues from the town's general fund; and
announced performance measurements to include sales tax comparisons, group sales
data and visitor in#ercept studies. Pat Peeples, of Peeples Ink, was introduced as the
board's public relations vendor. Peeples gave an update of coordinated effects locally,
statewide and nationally to promote Colorado as a safe tourism destination to offset
remarks made by Governor Owens relating to the extent of impact of Colorado's
wildfires.
Greg Moffet made a motion to adjourn the Vail Local Marketing District meeting. Dick
Cleveland seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
The Town Council then commenced the regular Town Council meeting.
The first item on the agenda was citizen participation. Sheika Gramshammer of
Gasthof Gramshammer addressed the Council, expressing her frustration with the
noise in the streets late at night and early in the morning. Gramshammer also thanked
F:mcaster/min/2002/6.18.02
the town for addressing her concerns regarding placement of a street bench on public
right-of way near her property. Mayor Kurz advised the staff would look into the matter
to see wha# alternative actions could be taken.
Sue Dugan announced to the Council that she had become a United States citizen on
May 31st.
Jonathan Staufer promoted the Farmers Market which will begin this Sunday at 10:00
a.m. on Meadow Drive. Staufer thanked staff and Council far their support of this
event.
The second item on the agenda was a discussion of the Vail Village Streetscape Design.
Greg Hall addressed the Council, stating the Eagle River Water and Sanitation District
needed to replace the waterlines in Vail Village and the town's desire to complete the
streetscape once the lines are complete required the town to have a design. Hall stated
the Town has hired Wenk Associates to perform this task. Hall stated this was the initial
mee#ing regarding the project and approval was needed from the Town Council to begin
the process. Issues to be addressed included decisions on snowmelt; funding and cast
sharing of capital improvements, operations and maintenance; whether the project would
extend to private property versus public right-of-way; whether build-to lines would be
considered to improve public space; and whether to design for future expandability beyond
. abase improvement design. A lengthy discussion followed, including the Council's
concern that the town reach community,consensus on all issues involved, as to not delay
the start of the program beyond April of 2003. Jim Lamont, Vail Village Homeowners
Association, expressed. his enthusiasm for the project. Hall announced a series of focus
group meetings would be held on June 27 and 28 to launch the work. Council was
encouraged to attend meetings as they were scheduled. Rod Slifer noted the need for
accurate cost estimates. Sherry Dorward of Wenk Associates stated each phase of the
project would need to have Town Council agreement and encouraged Council to relay their
thoughts to the design team.
The #hird item on the agenda was Big Horn Road Overlay Bid Review. Greg Hall
addressed the Council, stating Bighorn Road was last overlaid in 1992, and in order to
protect the pavement's structural integrity, it was now time for its next overlay. Hall stated
It was currently within the capital streets maintenance plan and budget to complete an
asphalt overlay for the first portion of the roadway. Hail recommended the contract be
awarded to Grand River Construction for $148,847, the lowest bid on the project. Hall
stated the project was scheduled to begin after the completion of the Eagle River Water &
Sanitation Bighorn Road waterline replacement project that was tentatively scheduled to
begin by July 1st and be completed by September 1st. The work was scheduled to be
completed in 3 weeks fallowing fihe ERW&SD project. Greg Moffet moved to authorize the
town manager to enter into a contract with Grand River Construction. Bill Jewitt seconded
• the motion. A vote was taken and the motion passed unanimously, 7-0.
F:mcaster/min/20D2/6.18.02 ~
The fourth item an the agenda was Resolution #4, Series of 2002, a resolution
authorizing the purchase of land in the Town of Vail commonly known as Parcel No.
2103 114 15 018 by the Eagle County Assessor's Office, and legally described as
Parcel B, resubdivisian of Trac# D Vail Das Schone Subdivision. Tawn Manager
McLaurin addressed the Council, stating this would allow the town to purchase one of
the largest remaining undeveloped parcels in Vail. Mayor Kurz stated the land was
important to acquire for the health and welfare of the community in the future, Rod
Slifer moved to approve Resolution #4, Hating he had made the same motion in 1985.
Bilf Dewitt seconded the motion. A vats was taken and the motion was approved
unanimously, 7-0.
The fifth item an the agenda was Ordinance No. 17, Series 2002, an emergency
ordinance prohibiting the possession, sale and use of fireworks within the in Town of
Vail. Mayor Kurz stated the Council had requested the town attorney draft an
ordinance to coincide with the state's ban on fireworks. The ordinance provides an
additional tool for local law enforcement officials and would expire October 31, 2002.
After some discussion, Greg Moffet made a motion to approve Ordinance #17 on first
and only reading. Dick Cleveland seconded the motion. Kaye Ferry, Vail Chamber and
Business Association, addressed the Council, asking if any other alternatives had been
suggested in place of the cancelled fireworks. Town Manager McLaurin stated the staff
was investigating the possibility of a laser show. After further discussion, a vote was
• taken on the motion and the motion passed unanimously, 7-0.
The sixth i#em on the agenda was Ordinance #6, Series of 2002, first reading, an
ordinance amending Section 11-1-1, definitions, Section 11-5-2 (L} prohibited signs, and
adding Article D West Vail Exit #173 to Titie 11, Sign Code Regulations, to permit certain
off-site advertising in the Tawn of Vail, and setting forth details in regard thereto. Mayor
Kurz stated this item was on the Council agenda two weeks ago and had been tabled until
all members of the Council were present. Kurz stated this was one of the most difficult
decisions he had made on his behalf, as he was not in favor of this ordinance, but did not
want to see the ordinance defeated with only 6 members at the meeting. Chuck Ogilby
commended Mayor Kurz for making that decision. Rod Slifer thanked the Council for
delaying this issue to this meeting. Greg Moffe# then made a motion to approve Ordinance
#8 an first reading. Chuck Ogilby seconded the motion. Greg Moffet amended his motion
to state the exception to the off-site advertising be made very specific, to pertain to West
Vail only. Ogilby amended his second. Diana Donovan stated she would be voting against
the motion, stating she felt this was a very short sighted approach and would lead to
proliferation of signage at all 3 access points to Vail, only benefiting the franchise chain
businesses and lowering the standards in Vail. Mayor Kurz stated he agreed with
comments made by Donovan, and once standards were lowered the town would never get
them back. A vote was taken on the motion and the motion passed 4-3, Dick Cleveland,
Ludwig Kurz and Diana Donovan opposing.
•
F:mcaster/min/2002/6.18.02 3
The seventh item on t#~e agenda was Ordinance #11, Series of 2002, first reading,
An ordinance making supplemental appropriations to the Town of Vai! General Fund,
Capital Projects Fund, Heavy Equipment Fund, Real Estate Transfer Tax Fund, and the
Dispatch Services Fund of the 2002 Budget forthe Town of Vail, Colorado and authorizing
the expenditures of said appropriations as set forth herein, and setting forth details
thereto. Steve Thompson, contract accounting clerk and former Finance Director,
presented the ordinance to the Council, stating the $5 million adjustment included $2.1
million in "roll forward" projects from the 2001 budget and a $650,000 transfer from the
Heavy Equipment Fund to the Capital Projects Fund to increase the budget for
improvemen#s to the town shops from $750,000 to $1.5 million. After some discussion,
Dick Cleveland made a motion to approve Ordinance #11 on first reading. Rod Slifer
seconded the motion. A vote was taken on the motion and the motion passed
unanimously, 7-0.
The eighth item on the agenda was Ordinance #12, Series of 2002, 2"d reading, an
ordinance amending the town code, Title 7, Chapter 3, authorizing the Town of Vail to
contract for towing, storage andlor sale of abandoned vehicles; amending section 7-3A-3
to allow for corrections to statutory reference, and setting forth detail in regard thereto.
Greg Moffet moved to approve Ordinance #12 on first reading. Bill Jewitt seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
The ninth item on the agenda was Ordinance #13, Series of 2002, 2"d reading,
Correcting Ord. #7, Series of 2002, Commission on Special Events, an ordinance repealing
and reenacting Ordinance No. 7, Series of 2002 (Commission on Special Events),
providing for corrections and amendments, and setting forth details in regard thereto. Matt
Mire, Town Attorney, presented the ordinance to the Council, stating this ordinance
corrected a typographical error in Ordinance No. 7, Series of 2002. Greg Moffet moved to
approve on Ordinance #13 an 2"d reading. Bill Jewitt seconded the motion. A vote was
taken and the motion passed unanimously, 7-0.
The tenth item on the agenda was the Town Manager's Report. Town Manager
McLaurin asked for a head nod of approval from the Council to proceed with an
engineering analysis for improvements to the Gore Creek Whitewater Park, but to hold
off on construction until it could be coordinated with the promenade pedestrian bridge
replacement project. The Council also approved a request by the town manager to
draft an ordinance that would limit the duration a garbage container can be on the curb
for disposal in light of the bear problem in Vail. The Vail police department has
reported 134 bear complaints this year, up from 47 calls this time last year. Regarding
the Special Events Commission, Greg Moffet made a motion to appoint Pam
Brandmeyer, Town of Vail; Rick Chastain, Vail Valley Chamber and Tourism Bureau;
Kaye Ferry, Vail Chamber and Business Association; Kurt Krieg, Vail Valley
Foundation; and Piet Pieters, Vail Recreation District as ex-officio members of the
Special Events Commission. Bill Jewitt seconded the motion. A vote was taken and
i the motion passed unanimously, 7-0. A motion was then made by Bill Jewitt to approve
F:mcasrer/min/2002/6.16.02 4
. Jael Heath of Untraditional Marketing as an honorary advisory member of the board.
Diana Donovan seconded the motion. A vote was taken and the motion passed
unanimously, 7-0. The Council also reviewed a list of $586,500 in potential funding
sources for the 2003 program.
Dick Cleveland questioned Ordinance #13, stating the ordinance did not contain the
section that was amended. Attorney Mire stated he would take a look at the ordinance
and see if further explanation was needed
As there was no further business, Greg Moffet made a motion to adjourn the meeting.
Chuck Ogilby seconded the motion. A vote was taken and the motion passed
unanimously, and the meeting was adjourned at 9:20 P.M.
Respectfully submitted,
~N~V'~!
Ludwig Kurz, May r
SEAL
ATTEST: \„~/
~ocoRao°
• ~.
-~.__.
or ei Donaldson
Town Clerk
Minutes taken by Mary A. Caster
F:mcaster/min/2002/6.18.02
5
. TOWN COUNCIL
EVENING MEETING
TUESDAY, July 2, 2002
6:00 P.M.
TOV COUNCIL CHAMBERS
The Town Council opened their meeting at 6:00 p.m. sitting as the Vail Lacal_ Marketing
District.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donavan
Bill Jewitt
Greg Moffet*
Chuck Ogilby*
*Arrived late
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Matt Mire, Town Attorney
. Pam Brandmeyer, Asst. Town Mgr.
Sitting as the Vail Local Marketing District (VLMD), the Council heard a presentation by Bill
Siegel, president of Longwaods International, a tourism-based research firm. The company
was hired to explore the effectiveness of Vail's summer marketing messages, nationally
and on the Front Range. Siegel showed the advantages of how Vail should work to
position itself as an upscale, all-season mountain resort with fine dining and
accommodations, plus a wide variety of things to see and do. The messages will attract
what Siegel described as the "country resort" market, comprised of older, more affluent
guests. Previous marketing campaigns had focused on an outdoor adventure market,
which attracts younger, less affluent guests. Siegel also encouraged Vail's marketing
campaign to think long-term by developing an effective positioning campaign and sticking
with it. In addition, Siegel advised resolving the local political and funding issues which
have contributed to a Vail-only focus, which limits the ability to market a wide variety of
things to see and do, according #o Siegel When the budget permits, Siegel cited a huge
opportunity to market nationally. For the short-term, Siegel emphasized a focus on
regional markets, especially within Colorado. During the discussion, Beth Slifer, chair of
the Vail Local Marketing District Advisory Council, said the group would continue to build
marketing strategies around avail-only theme unless otherwise directed by the Council.
F:mcaster/min/2002/070202
The Town Council then returned to its regularly scheduled evening meeting at
approximately 7:15 P.M,
Mayor Kurz stated item #4 on the agenda (Lodging Conference Committee Request to
Put Lodging Tax on November Ballot) had been tabled at the request of the applicant
and would be scheduled at a cater date.
Due to the length of the prior presentation, Mayor Kurz requested Citizen Participation
be heard as the next item on the agenda. Paul Rondeau, local resident, addressed the
Council regarding wild land fires. Rondeau complimented the town for raising
community awareness about wildfire protection. Paul asked the town to help
neighborhoods take the offense when it came to providing a defensible space far
properties surrounding the perimeter of the national forest. He also suggested the need
to take a proactive approach in converting wood shake shingles to fire resistant
shingles, over time. Rondeau also asked that a firehouse be added to the north side of
-70, noting that Vail's existing fire stations were located on the south side of I-70.
Rondeau offered to volunteer in any way he could.
Michelle Hall, West Vail resident, presented the Council with a petition of 36 signatures
of residents in favor of a West Vail fire house. Hall stated she started with an article in
Vail Daily suggesting a lack of community interest in the issue. After a small fire at
Stephens Park, which was then followed by the Chamonix fire, Hall became more
active to show the residents support far a fire station in West Vail. Hall stated she
would be collecting additional signatures the following week. Mayor Kurz
acknowledged receiving the petitions containing the 36 signatures.
The second item on the agenda was the Audit Presentation. Steve Thompson, acting
finance director, introduced Mike Jenkins of McMahan and Associates, the town's
auditing firm, who presented the report to the Council. Jenkins stated the town had a
clean audit report, and attributed the town's savings of $739,000 in the operating
budget to conservative budging and unfilled staffing vacancies. Jenkins thanked the
Council for allowing the use of town administration and department heads.
The third item on the agenda was the 2002 Community Survey Results. Suzanne
Silverthorn, Community Information Officer, introduced Chris Cares from RRC Associates,
who presented the results to the Council. Cares expressed his appreciation of being able
to work with Silverthorn on these surveys, noting her professionalism and insight in
preparing these documents. Cares stated over the past 15 years, the town has conducted
an annual community survey to measure satisfaction levels for town services and to
identify areas of community concern. The 2002 survey was conducted in April with
responses from 422 participants. Cares stated that overall, citizen satisfaction ratings
trended in a positive direction, noting 11 areas of improvement within the town. Cares
stated the survey was conducted 100% by telephone calls, identical to the 1999 survey,
• and stated a sense of community had improved with older residents. Cares also stated the
F:mcaster/min/2002/070202 2
. tone of comments had changed to a nicer flavor from 4-5 years ago. Town Manager Bob
McLaurin stated he was proud of this organization moving the needle on making the fawn
cleaner and felt the town as a whole was moving in a positive direction. McLaurin also
complimented Mayor Kurz for the improved scares. Jim Lamont, Vail Village Homeowners
Association, also expressed his association's feelings the town was headed in the right
direction.
The fourth item on the agenda (Lodging Conference Committee Request to Put Lodging
Tax Question on November Ballot) was tabled until further notice.
The fifth item on the agenda was Ordinance #14, Series of 2002, 1St Reading, SDD#6,
Conversion of hotel roams to Employee Housing Units at the Vail Village Inn (Vail Plaza
Hotel.) Russ Forrest, Director of Community Development, presented the ordinance to the
Council stating this was to allow far the conversion of 40 hotel rooms to employee housing
units. This ordinance would allow the conversion of rooms until May 2003, at which time
the approval forthe employee housing units and the most recently approved development
plan forth Vail Plaza Hotel will expire. Forrest reminded Council they had approved the
conversion of 56 hotel rooms last year, but due to fire and building code issues in one of
the buildings, and increased parking demands associated with the opening of Club
Chelsea, the number had been reduced to 40. Connie Dorsey, representing the applicant,
stated the plans to move forward on the redevelopment would begin before the
• development approval lapsed. Greg Moffet moved to approve Ordinance #14 on.first
reading. Bill Jewitt seconded the motion. Moffet amended his motion to reference findings
on page 7 and criteria on page 9 of the ordinance. Jewitt amended his second. A vote
was taken and the motion passed unanimously, 7-0.
The sixth item on the agenda was Ordinance #15, Series of 2002, 1St reading, rezoning
of the Lodge at Lionshead to Lionshead Mixed Use I. Russ Forrest presented the
ordinance to Council stating this was part of a recommendation in the 1998 Lionshead
Redevelopment Master Plan. Forrest stated the adjacent property owners had initially
been reluctant to take part in an earlier rezoning process of other Lionshead properties,
expressing their need to learn mare about the zone district. However, the property
owners were now more comfortable with the zone district and had requested the town
proceed with the process. Greg Moffet moved to approve Ordinance #15 on first
reading. Bill Jewitt seconded the motion. Moffet then amended his motion to include
the findings on page 9 of the staff memo. Jewitt amended his second. A vote was
taken on the motion and the motion passed unanimously, 7-0.
The seventh item on the agenda was Ordinance #18, Commission on Special Events,
Repealing and Reenacting Ord. #7 and Ord. #13, Series of 2002. Town Attorney Matt Mire
presented the ordinance to the Council stating this was another housekeeping ordinance to
address recitation errors in two previously approved ordinances establishing the Special
• Events Commission. Rod Slifer moved to approve Ordinance #18 on first reading. Dick
F:mcaster/min/2002/070202 3
Cleveland seconded the ordinance. Greg Moffet stated for the record he had voted against
the original ordinance. A vote was taken and the motion passed unanimously, 7-0.
The eighth item on the agenda was Ordinance #6, Series of 202, second reading, an
ordinance relating to off-site advertising at the West Vail exit, #173, to permit certain
advertising in the Town of Vail. George Rather, head of planning, presented the
ordinance to the Council, noting a slight correction on page 3 in regard to eligibility.
Greg Moffet then moved to approve Ordinance #6 on second reading. Rod Slifer
seconded the motion. A vote was taken and the motion passed 4-3, Cleveland, Kurz,
and Donovan opposing.
The ninth item on the agenda was Ordinance #11, Series of 2002, 2nd reading,
an ordinance making supplemental appropriations to the Town of Vail General Fund,
Capital Projects Fund, Heavy Equipment Fund, Real Estate Transfer Tax Fund, and the
Dispatch Services Fund of the 2002 Budget for the Town of Vail, and authorizing the
expenditures of said appropriations. Mayor Kurz read the ordinance into the record. Town
Manager McLaurin stated there were no changes to the ordinance from first reading.
Dick Cleveland moved to approve Ordinance #11 on second reading. Greg Moffet
seconded the ordinance. A vote was taken and the motion passed unanimously, 7-0.
The tenth item on the agenda was Resolution #5, Series of 2002, a resolution identifying
• qualifying cultural events for town funding consideration. Town Attorney Mire presented the
resolution to the Council stating Section 2.B. of Ordinance No. 18, Series of 2002, states
that the Town Council shall establish by Resolution anon-exclusive list of Qualifying
Cultural Events. Discussion followed regarding the need to clarify the Vail Jazz Festival as
the Labor Day event and Bravol Vail Valley Music Festival. Greg Moffet then moved to
adopt Resolution #5. Bill Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The eleventh item on the agenda was the Town Manager's Report. Town Manager
Mclaurin stated the town had a request from Vail Mountain School to go through the
town's development review process to consider a proposal to use town-owned
land fortwo youth soccerlrecreation fields nearthe school. One being proposed would be
located at the current tennis court site at Booth Creek Park. The other parcel being
proposed would be located on an adjacent town-owned site known as the "Par 3"
property. Diana Donovan expressed opposition, saying it would be a bad precedent to
allow a private entity to take over public lands. Further discussion followed. Greg Moffet
then moved to allow the Vail Mountain School to proceed through the process. Chuck
Ogilby seconded the motion. A vote was taken and the motion passed 6-1, Donovan
opposing.
McL.aurin also advised the Council of two ordinances being brought before them on the
July 16th meeting for second reading to refinance the debt with a significant savings in
interest.
F:mcaster/min/2002/0702D2 4
• Greg Moffet made a motion to ratify Chris Jarnot as anon-voting honorary advisory
member to the Commission on Special Events. Bill Dewitt seconded the motion and the
motion passed unanimously, 7-4. Greg Moffet then made a motion to appoint Scott
McCormick and Stephen Connolly as advisory members on special events. Dick
Cleveland seconded the motion. Discussion followed, at which time Rod Slifer and Bill
Dewitt did not feel it was necessary to have that many people on the board and felt it best
to keep the board to a smaller group. A vote was taken on the motion and the motion
passed 5-2, Jewitt and Slifer opposing.
As there was no further business Greg Moffet moved to adjourn. Rod Slifer seconded
the motion. A vote was taken and the motion passed unanimously and the meeting
adjourned at 8:54 P.M.
Respectfully submitted,
Ludwig Kurd Mayor
• ATTE T:
orelei~Danaldson, Town Clerk
1~~N~V
SF,~1I-
~ _ ~,
Minutes Taken by Mary A, Caster
C]
F:mcaeter/ma.ri/2oo2/070202
,~... `
TOWN COUNCIL
The meeting was convened at 7:00 P.M. by Mayor Kurz.
EVENING MEETING
TUESDAY, July 96, 2002
7:00 P. M.
TOV COUNCIL CHAMBERS
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Chuck Ogilby
MEMBERS ABSENT: Greg Mallet
STAFF PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
• Prior to the beginning of the meeting, Mayor Kurz called for a moment of silence to
honor the passing of Pete Seibert, the founder of Vail. Kurz said Seibert's dreams and
vision not only produced the finest ski resort, but also shaped many people and
impacted many lives.
The first item on the agenda was Citizen Participation. Georgene Burton, Vail resident,
addressed the council regarding wildfire protection. Burton, noting her fire protection
experience, suggested the need to change the town's building regulations to require
construction of properties that would not ignite during a wildfire. Burton also criticized the
Vail Dailv article suggesting residences fill their bath tubs with water, which could result in
the depletion of Vail's water supply.
David Belskis addressed the Council, seeking their support for the use of solar energy.
After his presentation on solar hydration, Council directed Town Manager McLaurin to
arrange for a meeting to discuss Belskis' proposal. Cathie Douglas, a resident on Meadow
Drive, expressed her concern regarding the town's plans to do the EastlVllest Meadow
Drive streetscape project. Douglas suggested doing the necessary sewer and drainage
work, but to eliminate any cosmetic improvements in order to save taxpayer's money.
The second item on the agenda was the Consent Agenda. Dick Cleveland made a motion
to approve the June 4th & 1$'h° 2002 meeting minutes. Diana Donovan seconded the
• motion. A vote was taken and the motion was approved unanimously, 6-0.
F:mcasY.er//min/2002/d71602 ~
• The third item on the agenda was the Donovan Park Pavilion presentation. Christy
D'Agostino of Vail Architecture Group presented the revised design and design process to
the Council. An open house was held prior to the meeting to give Vai! residents a chance
to view the new design. D'Agostina stated the revised pavilion had been fashioned after
some of the grand lodges of national parks in the United States, with the use of cedar,
timbers and stone on the exterior. The revised plan is for 5200 square feet, plus a terrace
of 3400 square feet. After the presentation, Mayor Kurz thanked the committee, including
Cauncilmembers Donovan, Ogilby, Slifer and Cleveland far their work. The $2.8 million
project is expected to break ground in August.
The fourth item on the agenda was Streetscape-East & West Meadow Drivelart
component. Todd Oppenheimer, town parks and landscape supervisor, introduced the
plan to the Council, stating the plan called fora 6 foot wide sidewalk on the south side of
the street, plus a 20 foot wide sidewalk on the opposite side to facilitate the safe movement
of pedestrians through the area. Along East Meadow Drive, the design included a
narrowing of the street at Vail Road to discourage unintended vehicles and the possibility
of snowmelt. The project also included public art into the design with a fountain, walls and
benches, granite paver accents and hard warming stations. Jae Kracum, project manager,
advised the Council the estimated cost of the project was $2 million for the West Meadow
Drive portion of the project and $1.3 million for East Meadow Drive (or $2.6 million with
snowmeit). Discussion followed regarding the cost of the snowmelt, and questions
• regarding traffic flow, potential bike lanes, concerns about access to the Talisman property
and reaction to the art work. Rod Slifer expressed his objection to the public art
components, saying they were #oo contemporary. After much discussion, Chuck Ogilby
made a motion to finish construction documents, tweak it, and come back with final imput
in next couple of weeks. Bill Jewitt seconded the motion, stating the need to get going on
the project and trusting the professionals. Dick Cleveland made the statement the Council
had a habit of requesting people to give the Council something and then changing their
minds. Cleveland did agree with Rod Slifer's opinion on the art. Rod Slifer stated he would
vote against the motion as presented and suggested tabling the vote for another 30 days.
Chuck Ogilby stated he was willing to amend his motion to a period of time the Council is
comfortable with. Bill Jewitt stated he would like to have a specific time set and seconded
the motion to include 30 days. Town Manager McLaurin advised the Council to move it
out 60 days out because of budget issues. Chuck Ogilby then made a final motion to
proceed to final drawings, and then have 60 days to review (mid-September). Bill Jewitt
amended his second. A vote was taken and the motion failed, 3-3,Donovan, Slifer and
Cleveland opposed. Bill Jewitt then made a motion to table the discussion for 30 days.
Dick Cleveland seconded the motion. A vote was taken and the motion passed
unanimously, 6-0.
The fifth item on the agenda was Betty Ford Alpine Gardens request to proceed through
the development review process far a proposed deck to be added to the old schoolhouse
• on town-owned land at Ford Park. Mayor Kurz commented the Council did have a site visit
earlier in the day to the Alpine Gardens and congratulated Ry Southard on the appearance
F:mcaster//min/2DD2/071602 2
of i#. Much concern was expressed by the Council regarding changing the historic nature
of the schoolhouse building. After much discussion, a motion was made by Bill Jewitt to
allow the Betty Ford Alpine Gardens to proceed through the process. Rod Slifer seconded
the motion, stating the town did own the land. A vote was taken and the motion passed 5-
1, Cleveland opposing.
The sixth item on the agenda was Ordinance #16, Series of 2002, first reading, regarding
Lionshead View Corridor #2. Allison Ochs, town planner, presented the ordinance to the
Council,stating on May 20, 1997, recognizing the importance of visual connections, the
Town Council approved the use of the existing Town of Vail view corridor ordinance to
designate the first protected public view corridors in Lionshead. Ochs stated in order to
qualify far protection under the Town's ordinance, a view corridor must meet the criteria
as outlined in the staff memo. After further discussion, Diana Donovan moved to
approve Ordinance #16 on first reading, to include the findings in the memo. Chuck
Ogilby seconded the motion. Ethan Moore, representing Vail Resorts, Inc., addressed
the Council expressing his willingness to work with the town regarding protection of the
view corridors and stated his company was doing everything possible to meet the
guidelines. Rod Slifer recused himself from the vote, stating he did have a business
relationship with Vail Resorts, Inc., the applicant. A vote was taken and the motion
passed unanimously, 5-0.
. The seventh item on the agenda was Ordinance #2, second reading, General Obligation
Refunding Bonds,Series 2002A. Mayor Kurz stated for the record the Council had
decided on the advice of the town's financial advisor to table second reading of this
ordinance until now. Steve Jeffers of George K. Baum & Company, stated the decision to
wait until now would save the town $450,000. Jeffers stated the savings would have
been close to $380,000 if the ordinance had been passed in January of this year. Bill
Jewitt moved to approve Ordinance #2 on second reading. Dick Cleveland seconded the
motion. A vote was taken and the motion passed unanimously, 6-0.
The eighth item on the agenda was Ordinance #3, second reading, relating to Sales Tax
Revenue Refunding Bonds. Steve Jeffers addressed the Council again, stating the
delayed passing of this ordinance was for the same reasons as Ordinance #2, Series of
2002. Bill Jewitt moved to approve Ordinance #3 on second reading. Rod Slifer seconded
the motion. A vote was taken and the motion passed unanimously, 6-0. Jeffers stated the
closing of the bonds was scheduled for September 3, 2002.
The ninth item on the agenda was Ordinance #18, second reading, Commission on
Special Events, repealing and reenacting Ordinance #7 and Ordinance #13, correcting
errors in the two ordinances. Diana Donovan moved to approve Ordinance #18. .Dick
Cleveland seconded the motion. A vote was taken and the motion passed unanimously,
6-0.
C]
F:mcaster//min/2002/071602
The tenth item on the agenda was the Town Manager's Report. Town Manager McLaurin
asked for direction regarding the installation of a video on I-70 for traffic information.
McLaurin was directed to explore the possibility ofcost-sharing the installation with other
towns in the area. The Council also requested McLaurin to proceed with a 50-50 cost-
sharewith Eagle County Regional Trails for installation of a permanent deer fence at Dowd
Junction. McL.aurin also received approval from the Council to add improvements to the
third whitewater feature in the Gore Creek whitewater park, providing the work could be
done without requiring removal of the Gore Creek pedestrian bridge, which is scheduled to
be replaced at a future date.
As there was no further business, Bill Jewitt made a motion to adjourn the meeting and
Rod Slifer seconded the motion and the meeting was adjourned at 10:10 P.M.
Respectfully submitted,
~[.1~~!
Ludwig Kurd Mayor
®F ,~
ATTEST: ,~(~ V
•
---- ~'
V,drelei onaldson, Tawn Clerk
.. _~
Minutes taken by Mary A. Caster
C
F:mcaster//min/2002/071&02 4
TOWN COUNCIL
EVENING MEETING
TUESDAY, August 6, 200
7:00 P.M.
TOV COUNCIL CHAMBE
Members present:
2
RS
Members Absent:
Staff Members Present:
Ludwig Kurz, Mayor
Dick Cleveland
Diana Donovan
Bifl Jewitt
Greg Moffet
Rod Slifer, Mayor Pro-Tem
Chuck Ogilby
Pam Brandmeyer, Asst. Tawn Mgr.
Matt Mire, Tawn Attorney
The first item on the agenda was Citizen Participation. Teak Simonton, addressed the
Council, stating she was running for Clerk and Recorder of Eagle County, to fill the
vacancy being left by Sarah Fisher.
• Steve Kaufman, owner of the Tap Room and the Sanctuary located at the top of Bridge
Street, addressed the Council, expressing concern about the Friday block parties.
Kaufman presented a petition signed by businesses on Bridge Street requesting
elimination or modifications to the Friday night parties, stating the events were hurting their
businesses and conflicted with the guidelines established by the Vail Chamber and
Business Association (VCBA}. Mayor Kurz stated the Council had a copy of the petition
and a letter that had just been received and was in hopes the issue had been resolved.
Greg Moffet questioned whetherthe VCBAtreated all business impacts uniformly, referring
to the organization's previous involvement in its protest of booths selling sunglasses and
giving away hot chocolate. Kaye Ferry, Vail Chamber and Business Association,
addressed the Council, reminding them this was not the normal procedure under Citizen
Participation. Ferry stated there were approximately 600 people at the top of Bridge Street
last Friday night and felt the promotion helped all village merchants. Phil Long, owner of
the Red Lion, expressed his concern with being labeled as a trouble maker because he
asked questions as to how things were being handled by the chamber. Bab Fritch, owner
of the Sitzmark Lodge, addressed the Council, stating the VCBA did not represent the
interests of the business community. Fri#ch encouraged the Council to audit the
organization and to allow business license holders to choose the organizations they wished
to join.
The second item on the agenda was the Consent Agenda. The first item for
consideration was the approval ofthe July 2"d and 16tn,zooz meeting minutes. Bill Jewitt had
F':mcaster//Tcmeet/2002/080602
• a correction to the Juiy '16'h minutes. Dick Cleveland then moved to approve the July 2 and
~ E, 2002, minutes as amended. Diana Donovan seconded the motion. A vote was taken
and the motion passed unanimously, passed 5-0, with Moffet voting on the approval of the
July 2~d minutes only. The next item under the consent agenda was the appointment of
Robert Matsuda to Art In Public Places Board. Greg Moffet moved to approve Matsuda to
the board. Bill Jewitt seconded the motion. A vote was taken and the motion passed ,
unanimously, 5-0.
The next item under the consent agenda was the approval of Resolutions #6, 7, 8, 9, 10,
Series of 2002, regarding change of signatures on Town of Vail bank accounts, removing
Steve Thompson and adding Judy Camp as an authorized check signer, Greg Moffet
moved to approve Resolutions 6, 7, 8, 9 and '10. Dick Cleveland seconded the motion. A
vote was taken and the motion passed unanimously, 5-0.
The third item on the agenda was presentation of the Betty Ford Alpine Garden Awards.
Helen Fritch of the Betty Ford Alpine Gardens announced the winners of the Town of Vail
Festival of Flowers award. Fritch stated the award was being given to commercial flower
gardens this year. Fritch also thanked Rick Scalpeilo and Bob McLaurin for supporting this
program. Awards were given to Billie's Island Grill, Bridge Street Lodge, Gastof
Gramshammer, Plaza Lodge., Gorsuch's, Lancelot, Lionshead Minature Golf, Manor Vail,
Ore House, and Sweet Basil. The Grand Prize was awarded to the Sonnenalp Resort. A
• special award was presented to the Town of Vail far its plantings around town. A plaque
was presented to the town with this year's award winner's name engraved on it. This
plaque will be presented each year.
The fourth item on the agenda was a Conference Center Update. Stan Cope, chairman
of the Lodging Advisory Council, gave an update on the proposed site and status for the
conference center. Cope stated August 20'h was the drop dead date for the ballot
issues to appear on the November ballot. Cope reviewed the history of the Vail Center
and stated Vail Resorts, Inc. had come up with a propose! of donating the Vaii Resorts
maintenance lot, also known as the Holy Cross site, stating the new proposed 6 acre site
would accommodate two 20,000 square foot ballrooms and 250 parking spaces. Cape
stated the lodging community unanimously supported the conference center.
Cope stated the group was prepared to talk about the new proposal at work session next
Tuesday with a site and financing plan. The Council requested an update of the
redevelopment proposed for the five properties owned by Vail Resorts, including the North
Day lot, as well as examples of successful conference centers that have been
constructed without an anchor hotel andlor distanced from the activity hub. Support was
received from several hotel representatives. Rick Scalpello of Vail Today questioned how
the town could afford to take on another project, given its current long-term capital needs.
The fifth item on the agenda was the Parking Plan Introduction. Mayor Kurz stated a task
force was established and he thanked the group for the hard work done to this point.
Greg Hall, Public Works Director, reviewed recommendations of the committee. Bill
F:mcaster//TCmeet/2002/080602 2
Jensen, COO of Vaii Mountain and a member of the task force, stated the new parking
plan would reduce the number of overflow parking days on the frontage road from a high of
50 days in 200-01 to 15 or fewer this season. The recommendations were reviewed by the
Council. Diana Donovan complimented the task force for its creativity. Suggestions were
made to the proposed plan, both from the Council and the audience. Validation for
Dobson Arena users as well as the public library was discussed, Council concerns were
mixed regarding the change of an hour and a half free parking to 30 minutes and the
change of Free After 3 to Arrive After 5. The Task force has identified 9 goals for the
overall parking plan:
• Use parking management strategies to reduce the frequency of overtlow parking
on the frontage road. The target is fewer than 15 overflow days, down from 42
days last season and 50 days the year before.
• Maximize parking structure utilization through supply and demand strategies to
address weekday/weekend and daytime/nighttime needs.
• Create an inventory of convenient, short-term parking opportunities for shoppers,
diners and late arrivals to be accessible throughout the day.
• Introduce a pilot incentive program to motivate employees to use satellite parking
areas Friday through Sunday to increase close-in parking capacity for shoppers
and skiers.
• Augment employee satellite parking program with frequent and reliable shuttle
service.
• Introduce new park 'n ride incentives to promote ECO ridership from down
valley.
• Recognize opportunities for increased parking revenues to help offset
operational, maintenance and capital equipment costs.
• Create an effective enforcement program to deter short-term parking abuses.
• Actively communicate the program to the various user groups.
Jensen also s#ated discounted merchant passes would be tied to the employee parking
options. The next discussion of the proposed parking fees will be held on Tuesday, August
20t".
The sixth item on the agenda was the Town Shop Addition Bid Review.
Diana Donovan moved to accept the lowest bid. Bill Jewitt questioned the closeness of
the top 3 bids. The motion was seconded by Dick Cleveland. The motion was voted on
and passed unanimously, 5-0.
The seventh item on the agenda was the approval of a slurry seal contract for town
services. Greg Moffet moved to accept the law bid of $90,699.62 to Quality Resurfacing
for the Slurry seal program. Dick Cleveland seconded the motion. A vote was taken and
the motion passed unanimously, 5-0.
. The eighth item on the agenda was Ordinance #20, Series of 2002, an emergency
ordinance making changes #o Ordinances 2, 2002, regarding General Obligation bond.
E':mcaster//TCmeet./2042/460602 ~
Town Attorney Mire irtfarmed the Council this housekeeping orcinance eliminated the
provision for insurance, which was not required due to the town's favorable bond rating.
Greg Moffet moved to approve Ordinance #20. There was some question as to whether
the ordinance also applied to Ordinance #3, Series of 2002, relating to sales tax. Attorney
Mire stated he would check on the matter. Dick Cleveland seconded the motion. A vote
was taken and the motion passed unanimously, 5-0.
The ninth item on the agenda was Ordinance No. 19, Series 2002, an ordinance
Establishing Guidelines fora 14-hour "dawn to dusk" period for curbside trash pick up.
Attorney Mire stated this issue was discussed at Council work session on July 2, 2002. At
that time, the Council's direction was to come back with an appropriate ordinance. Mayor
Kurz stated this ordinance had been discussed during the afternoon work session.
Attorney Mire read changes to ordinance from the afternoon discussion. Bill Jewitt moved
to approve Ordinance #19 on first reading, as amended. Greg Moffet seconded the
motion. Diana Donavan stated she was opposed to the ordinance, stating the solution
should be education, not large fines. Dick Cleveland suggested having Dwight Henninger
and Suzanne Silverthorn come back to the Council with an education program to give to
the public. A vote was taken on the motion and the motion passed 4-1, Donovan
apposing.
The tenth item on the agenda was Ordinance #14, Series of 2002, 2nd reading, an
• ordinance amending Special Development District No. 6, Vail Village Inn, Phase IV, to
allow for the conversion of accommodation units into Type II I employee housing unit
The applicant, Daymer Corporation, is again requesting a major amendment to Special
Development District No. 6, to allow for the conversion of accommodation units into
employee housing units, and a conditional use permit to allow Type II I employee housing
units at the Vail Village Inn. Russ Forrest, Director of Community Development,
stated this was a temporary request to allow the applicant to utilize the property for
employee housing until construction can begin on the redevelopment of
the property which was approved in 2000. The property is currently zoned Special
Development District No. 6, with an underlying zoning of Public Accommodation. Any
proposal to change use and eliminate accommodation units within a special
development district is considered a major amendment. The conditional use permitforthe
56 Type III employee housing units was approved by the Planning and Environmental
Commission an June 10, 2002, subject to approval of the major amendment by the Town
Council. The Planning and Environmental Commission also voted to forward a
recommendation of approval for the major amendment to Special Development District
No. 6. The findings and conditions of the Planning and Environmental Commission
decisions are in the staff memorandum, dated June10, 2002. Ordinance No. 14, Series of
2002, amends the approved uses in Special Development District No. 6, Phase IV, to
allow for the conversion of accommodation units into Type II I employee housing units.
Building numbers 4 and 5 have been used over the last year for Type !II employee
. housing units. A total of 56 EHUs have been used on the site in bath buildings 4 and 5.
The Fire Department has ordered that building number 5 {over Craig's market) no longer
F:mcas~er//TCmCt3t/2002/080602 4
be used for any type of occupancy due to significant life safety issues. With that order
only 26 employee housing units would be available to the owner unless significant
repairs are made #o building # 5. Since the PEC hearing on June 6t", Club Chelsea has
submitted a building application to move into the bar area of the Vail Village Inn. This is
allowed by zoning. However it does u#ilize the available parking on the site.
Greg Moffet moved to approve Ordinance #14. Dick Cleveland seconded the motion.
There was no public input. A vo#e was taken on the motion and the motion passed
unanimously, 5~0.
The eleventh item on the agenda was second reading of Ordinance No. 15, Series Of
2002, an Ordinance amending the official zoning map so that that Tracts I & J, Block 1,
Vail Lionshead 1g` Filing be rezoned from Agriculture Open Space (AOS) to Lionshead
Mixed Use -1 (LMU-1}and that Lot 7, Block 1, Vail Lionshead 1 st Filing and Lot 6, Block 1,
Vail Lionshead 2"d Filing from High Density Multiple Family (HDMF) and Medium Density
Multiple Family (MDMF) to Lionshead Mixed Use -1 (LMU-1 } Community Director Forrest
stated if approved, Ordinance 15 would rezone the Lodge at Lionshead to Lionshead
Mixed Use 1. This area is in the Lionshead Mater Plan area. However, based on a
request firom the property owners both the Lodge at Lionshead and Vail International were
excluded from a multiple property rezoning that occurred in 1999. This was the first step
in implementing the Lionshead Master Plan. The property owners of the Lodge at
Lionshead are now requesting to be rezoned to Lionshead Mixed UseT1 Zoning. The
applicant is not proposing any physical changes at this time. On June 10, 2002, the
Planning and Environmental Commission unanimously recommended to the Town Council
that they approve ofithis rezoning request. Greg Moffet moved to approve Ordinance #15
on second reading. Diana Donovan seconded the motion. A vote was taken and the
motion passed unanimously, 5-0. Town Attorney Mire stated for the record this was a
public hearing on the ordinance and there was no input from the public.
The twelfth item on the agenda was Ordinance #16, Series of 2002, second reading, an
ordinance adding two view corridors in Lionshead. Town planner Allison Ochs
stated on May 20, 1997, recognizing the importance of visual connections, the Town
Council approved the use of the existing Town of Vail view corridor ordinance to designate
the first protected public view corridors in Lionshead. In order to qualify for protection
under the Town's ordinance, a view corridor must meet the following criteria:
a. The proposed view corridor protects and perpetuates a view
from public pedestrian areas, public ways, or public spaces within the
Town which fosters civic pride and is in the public interest for the
Town.
b. The proposed view corridor protects and enhances the Town's
attraction to residents, guests, and property owners.
c. The proposed view corridor protects a view which is commonly
recognized and has inherent qualities which make it mare valuable to
• the Town than other more common views.
F:mcasCer//TCmeet/2U02/OB0602 ~
The Lionshead Redevelopment Master Plan identifies five view
corridors. However, it recommends that only two legally protected
view corridors be established. The remaining three dews are to be
established as critical design parameters, not as benchmarked and
surveyed corridors.
Greg Moffet made a motion to approve Ordinance #16 on second reading. Bill Jewitt
seconded the motion. A vote was taken and the motion passed unanimously, 5-0.
As there was no further business, Greg Moffet made a motion to adjourn the meeting.
Bill Jewitt seconded the motion. A vote was #aken and the motion passed unanimously
and the meeting was adjourned at 9:35 P.M.
~~ ~®fi~~
SEAL
. .. _n
ATTES ~°"`°'°
•
~-
~o,~lei~onaldson, Town Clerk
Minutes taken by Mary A. Caster
F:mcaster//TCmeet/2ooz/oao6o2 6
Respectfully submitted,
Ludwig Ku~ayor
VAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, August 20, 2002
6:04 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 6:00 P.M. in the
Town of Vail Municipal Building by Mayor Ludwig Kurz.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Dewitt
Greg Moffet
Chuck Ogilby
Staff Members Present:
Bob Mcl_aurin, Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participa#ion. Mayor Kurz informed the audience
it appeared there were several people prepared to speak on behalf of the Middle Creek
housing project that was not an agenda item for the evening's meeting. Kurz stated the
Councii would hear from several citizens, but the time to speak would be at the Planning
and Environmental Commission meeting next Monday, August 26`h, when the item would
be scheduled nn their agenda. Several citizens spoke in favor of the housing project. Ron
Riley, local businessman, expressed his support of the project and asked for a show of
hands from the audience thatwere in a#tendance in favor ofthe Middle Creek project. The
majority of the audience raised their hands.
Kimberly Ruotolo, Vail resident, addressed the Council, requesting the free parking in the
structure be extended longer than 30 minutes.
Paul Rondeau, Vail resident, addressed the Council and distributed a memo outlining an
on-going improvement program. Rondeau stated he would have more input during the
discussion an Resolution #11 regarding a proposed increase in property taxes.
The second item on the agenda was a request to Proceed Thru the Process far
Christmas Tree Lighting on Public Right-of Way. Rick Scalpello, Vail resident and owner of
the request, addressed the Council, asking for questions in response to his request. After
some discussion a motion was made by Greg Moffet to grant permission to proceed thru
the process. Dick Cleveland seconded the motion. Rod Slifer asked if a tree been
• selected for the lighting. Scalpello stated there were ~ trees there. Diana Donovan stated
F:mcasteK'//TCMa.n/2002/082002 1
• she was not in favor of the removal of mature frees and had he considered thinning them.
A vote was taken on the motion and the motion passed unanimously, 7-0.
Arn Menconi ,Eagle County Commissioner, arrived late for Citizen Participation, but spoke
in favor of Mountain Bell site. Town Manager McLaurin thanked Menconi for his
participation in the private activity bonds.
The third item on the agenda was a discussion of a memorial park.
Diana Donavan reported their committee, consisting of Chuck Ogilby, Merv Lapin, and
herself had researched sites, and were asking far authorization to proceed to work out
details. The sites included the Spraddle Creek trailhead, the east end of the Katsos
property near the East Vail interchange and the streamwalk between the covered Bridge
and Ford Park. Chuck Ogilby stated would be nice to have Council concurrence before
proceeding. Mayor Kurz stated the Council took site visit earlier in afternoon to two of the
sites. Kurz felt the Spraddle Creek was more suited for the site. Bill Jewitt stated the
riverwalk would be more accessible to people. Rod Slifer stated he was in favor of setting
up a committee and moving forward and made a motion to that effect. Bill Jewitt seconded
the motion. A vote was taken and the motion passed unanimously, 7-0.
The fourth item on the agenda was a Formal Motion to Approve Design & Prepare
• Construction Contract of the Donovan Park Pavilion. Diana Donovan stated the committee
needed authorization to move forward with the design contract. Greg Moffet moved to
approve the contract. Chuck Ogilby seconded the motion. Rod Slifer stated he had
missed several of the meetings, but complimented the rest of the committee on the
excellent job they had done selecting an architect and builder and should be thanked for
all the time spent coming up with a great product. Bill Jewitt expressed his apposition to
spending public funds for the pavilion, but stated he would be voting in favor of the
approval of contract. A vote was taken and the motion passed unanimously, 7-0.
The fifth item on the agenda was a discussion on the Cortina Lane Street Improvements
Project. Tom Kassmel, project engineer, requested approval to award the contract to B&B
Construction. Kassmel stated the project had a scheduled start date with Eagle River
Water District of 8126, with the town starting two weeks weeks later (Sept. 9T"~.
Completion of the project is scheduled for October 31, 2002. Council asked why B&B
Excavating's bid was so much lower than others. Kassmel reported that most of their work
is done locally, not requiring subcontractors. Town Attorney Mire suggested the Council
word their motion to award the contract to the lowest responsible bidder, avoiding any
potential problems with contractors requesting changes after the bid award. Greg Moffet
moved to award the Cortina Lane Street Improvement Project to the lowest bidder. Bill
Jewitt seconded the motion. A vote was taken and the motion passed unanimously, 7-0.
As a result of the meeting moving faster than had been anticipated and the parties
• representing the parking discussion were not in attendance, the Council heard from Bob
F:mCas~er//TCMin/2002/082002 2
McLaurin regarding the Town Manager's Report. Chuck Ogilby moved to authorize the
town manager to go forward with the design of a new pedestrian at the Gore Creek
promenade, as well as improvements to the whitewater park beneath the bridge.
McLaurin stated the project would begin in spring of 2003. Greg Moffet seconded
the motion. Diana Donovan expressed her hopes of value engineering to cut cost of
project. A vote was taken on the motion and the motion passed 5-2, Bill Jewitt and Dick
Cleveland opposed.
The council then moved to the twelfth item an the agenda was Ordinance No. 19,
Series of 2002, second reading, an ordinance establishing standards and regulations
regarding the protection of wildlife.
Town Attorney Mire presented the ordinance to the Council, noting strikeouts where the
ordinance had been changed from first reading, the main paints being the ordinance
makes it unlawful to place trash containers out on days other than the scheduled pick-
up days, and may only be placed after 6:00 a.m. and returned to appropriate storage
areas by 7:00 P.M. the same day. After discussion, Dick Cleveland moved to adopt
ordinance No. 19 on second reading. Greg Moffet seconded the motion. Diana
Donovan suggested the public look at the display of bear proof containers in the
parking lot. Rick Scalpe[lo agreed with the intent of the ordinance, and suggested
rewriting the ordinance to eliminate opportunities for selective enforcement. Guy
Ayrault, local resident, thanked the Council for approving the measure, calling it a "great
leap forward". A vote was taken on the motion and the motion passed unanimously,
7-a.
The next item heard was a discussion on proposed parking fees. Mayor Kurz thanked
members of the parking task force for coming up with the new parking fees. Kurz also
stated he had received 58 voicemails regarding the new guidelines. Public Works
Director Hall presented the new proposal to the Council, which included a simplified
hourly rate structure capped at $13 per day; free parking for the first 30 minutes with a
$~ rate for up to 90 minutes; new metered short-term parking for $3; free parking after
5:00 p.m.; free validated parking for Vail library users; new low-cost outlying parking
options for employees; a new park `n ride option from Edwards to Vail; merchant ski
pass discounts for employees who purchase outlying parking passes or park 'n ride
passes, and continuation of the Debit Card, Blue Card and Gold Card parking passes.
Much discussion followed, including comments from Kaye Ferry, Vail Chamber and
Business Association, expressed concerns regarding proposed price increases in the
parking passes and the removal of the Free after 3 parking. Ferry also stated her group
had planned to do a parking survey of the business community. Dobson user groups
expressed their desire to have parking validations similar to the public library users. Bill
Jensen spoke in favor of the parking recommendation. Jensen stated Vail Resorts was
willing to make a $300,000 contribution in merchant pass discounts to create incentives
for low-cost outlying parking opportunities for employees. Jensen also stated 375
parking spaces would be freed up on Friday, Saturday and Sunday with the use of the
• parking discounts being offered. Greg Moffet stated he favored 1 hour free parking as
F:mcaster//TCMin/2002/082002 ~
. opposed to 30 minutes. Rod Slifer expressed his support of Free after 3 and the hour
and one half free. Michael Cacioppo, Speakaut, expressed his belief the local
merchants would be hurt by eliminating the 1 1I2 hour free parking. Robert Akins,
manager of Verbatim bookstore, spoke if favor of keeping the 90 minute free parking.
Mayor Kurz thanked the staff far doing a very thorough job of informing the task force,
stating most of the questions brought up tonight were brought up in other meetings and
the business community had been included in discussions. Ogilby stated he hated to
lose free after three and 1.5 free parking, reminding the Council and the public of his
election platform that included free parking in Vail, and acknowledged the fact that Vail
Resorts had bent aver backwards to seek parking alternatives. Dick Cleveland stated
he felt the incentives work better than dissentives. Diana Donovan stated she was
impressed with the Task Force work, calling the recommendations "creative" and
"balanced", and felt the program should be adopted as is. Donovan also stated the
need to look at validating Dobson users. Dick Cleveland moved to adopt the proposed
parking fees for 2002-2003 season as submitted. Bill Jewitt seconded the motion.
Diana Donovan suggested amending the motion to look further into validation for
Dobson users. Dick Cleveland amended his motion accordingly. Bill Jewitt stated he
would not amend his second, and the motion died for lack of a second. Diana Donovan
seconded the motion. Rod Slifer stated he felt strongly about the hour and a half free
parking and Free after 3. Bill Jewitt stated he felt if the town opened up validation at
Dobson, it would start special interest groups putting pressure on the Council for each
• their groups. A vote was taken on the motion and the motion passed 4-3, Slifer, Moffet,
and Ogilby opposed.
The seventh item on the agenda was Resolution No. 11, Series of 2002, a resolution
calling for a special election in the Tawn of Vail, Colorado, concerning an increase in the
town's property tax. Attorney Mire stated this was aCounty-wide mail in election. Chuck
Ogilby suggested a recitial be added that identified the intent of the resolution, to address
improvements to Lionshead Village; improvements to Vail Village; improvements to loading
and delivery infrastructure; the hiring of additional firefighters; and improvements
throughout the community. Chuck Ogilby made a motion to adopt Resolution 11 with the
recommended changes. Rod Slifer seconded the motion. Attorney Mire proposed putting
a time limit on it. Dick Cleveland stated he thought capital improvements should be
included. Paul Rondeau suggested the need to accompany the property tax issue with an
ongoing improvement program that would focus on effectiveness and efficiencies within the
organization. Jim Lamont, Vail Village Homeowners Association, suggested the need to
get the word out as to the how money is to be spent, i.e., public safety and a new fire
department as well as other improvements. Diana Donovan stated she hoped for
discussion from the public. Paul Rondeau, Vail resident, referred to a public meeting held
in December, and questioned what had happen since then. John Cogswell, business
owner, inquired how commercial property would be taxed. A vote was taken on the motion
and the motion passed 6-1, Moffet opposing. Moffet stated he was uncomfortable with the
ballot measure because it did not address tax relief provisions for full-time residents and
• business owners.
F:mcaster//TCMin/2002/082002 4
. The eighth item on the agenda was Resolution No. 14, Series of 2002, a resolution calling
a special election in the Town of Vail, Colorado, concerning the issuance of bonds and
increase in taxes to finance a conference center. Attorney Mire presented the resolution to
the Council. A presentation was made by Stan Cope, of the Lodging Community, as well-
as a presentation from aMinneapolis-based company regarding feasibility studies done on
public assembly spaces followed. The report identified corporate groups and national
associations as a target market for a Vail conference center. Tom Wierdsma of Hans
Phelps, aGreeley-based construction/program management company, presented plans to
provide a comprehensive development management agreement that would deliver a turn-
key facility to the community, risk-free. The total development cost is estima#ed at $46.2
million. The donation of Vail Resorts land is valued at $9 million. Porter Wharton, III, of
Vail Resorts, addressed the Council, stating the curren# maintenance and warehouse
would be moved to the Mountain Center in Avon, snowcat facilities would move across the
street with the water treatment plant, and lift maintenance would be located on the
mountain. Discussion was held regarding who would run the conference center. Town
Manager McLaurin expressed his confidence in the bond attorneys of George- K. Baum &
Company, stating the town had a long working relationship with and had complete trust in
them. Although Bill Jewitt and Dick Cleveland expressed reservations about possible
competing ballot issues, both expressed support for moving forward with the project. Greg
Moffet, Rod Slifer and Mayor Kurz expressed their support in moving forward with the
• project. A motion was then made by Greg Moffet to adopt Resolution #14 with a change
on page 3 that sunsets the sales tax amended to include the lodging tax. Rod Slifer
seconded the motion. Diana Donovan stated she would be voting against the resolution;
and read a list of objections and observations she had regarding the conference center.
Chuck Ogilby gave an optimistic observation as to why the town should proceed with the
conference center and how it would relate to the renaissance of Vail. Ogilby recalled a
presentation last winter by Ford Frick stating the need for great diversity. Greg Moffet
stated with a $9 million kickstart by the land owner and the hotels and business owners in
support of the convention center, he felt the time was right to proceed. Rod Slifer stated he
agreed with Ogilby's and Moffet's comments and felt Vail was suffering today because of
the lack of such a facility. Slifer congra#ulated the committee who had worked on putting
this proposal together. Mayor Kurz was in agreement with comments by Rod Slifer. Pouf
Rondeau, Vail resident, suggested drafting pro and con statements nowforthe issue. Jeff
Wright of Destination Resorts, reported an increase in areas with conference businesses.
Rick Scalpello, Vail Today, presented a list of concerns and questions, including the'
potential risk to the town and what he described as a need for additional private sector
contributions. Scalpello urged the Counci! to postpone its vote, citing the need for
additional analysis of the information presented at the meeting. Michael Cacioppo,
Soeakout, offered general supportforthe center, although he expressed concern about the
proposed location. A vote was taken on the motion and the motion passed, 6-1, Donovan
opposing.
• The next item on the agenda was Resolutions #12 ,Series of 2002, regarding
F:mcaster//TCMin/2002/082002
. Vaif Mountain School. Resolution #12 amended the Town of Vail official rockfall hazard
map to change the designation for a portion of Lot 12, block 2, Vail Village 12t" Filing and a
portion of Tract C, Block 1, Vail Village 12t" Filing from high severity rockfall to rockfall
hazard with approved mitigation.Russ Forrest presented the proposal to the Council.
Greg Moffet moved to approve Resolution 12 with approved findings subject to criteria to
page 21 on memo. Bill Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The next item on the agenda was Resolution #13, Series ofi 2002, a resolution amending
the Town of Vail Land Use Plan, changing the land use designation for Tract C, Block 1,
Vail Village 12i" Filing from low density residential (LDR) to PubliclSemi-Public (PSP).
Greg Moffet then moved to approve Resolution #13, land use designation subject to
findings on page 12 of the pec memo . Bill Jewitt seconded the motion. A vote was taken
and the motion assed unanimously, 7-0.
The next item on the agenda was Ordinance #21, Series of 2002, first reading an
ordinance amending the zone district boundaries of the Official Zoning Map for the Town of
Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map, Section 3,
Changes, Vail Town Code; rezoning Lot 12, Block 2, Vail Village 12t" Filing from the
Agricultural and Open Space (A) District to the General Use {GU) District. Russ Forrest
addressed the Council, stating these resolutions and ordinances had been review at the
• work session held earlier in the day. Greg Moffet moved to approve Ordinance #21 on
first reading, with changes to the criteria on page 13 of staff memorandum to the Planning
and Environmental Commission and findings on page 16 of the staff memo. The motion
was seconded by Bill Jewitt. A vote was taken and the motion passed unanimously, 7-0.
The next item on the agenda was the first reading of Ordinance #22, Series of 2002, an
ordinance amending the zone district boundaries of the Official Zoning Map for the
Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map,
Section 3, Changes, Vail Town Code; rezoning Lot 11, Block 2, Vail Village 12~" Filing
from the Two-Family Residential O District to the General Use (GU) District. Greg
Moffet made a motion to approve Ordinance #23 on first reading, subject to page 13 of
the staff memo to the Planning and Environmental Commission and findings on page
16 of the memo. Bill Jewitt seconded the memo. A vote was taken and the motion
passed unanimously, 7-0.
The next item on the agenda was the first reading of Ordinance #23, Series of 2002, an
ordinance amending the zone district boundaries of the Official Zoning Map far the
Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map,
Section 3, Changes, Vail Town Code; rezoning Tract C, Block 1, Vail Village 12~" Filing
from the Two-Family Residential (R) District to the General Use {GU) District. Greg
Moffet made a motion to approve Ordinance 22, on first reading, with criteria included in
page 13 of the staff memo to the Planning and Environmental Commission and findings
• in the staff memo on page 16. Bill Jewitt seconded the motion. A vote was taken and
F:mcas~er//TCM~n/2002/082002 6
•
•
motion passed unanimously, 7-0. Forrest stated a public hearing would be held on
September 17th for the second reading on all three ordinances.
As there was no further business, Greg Moffet made a motion to adjourn the meeting.
Rod Slifer seconded the motion. A gate was taken and the meeting was adjourned at
10:55 P. M.
of
~~~
ATTEST:
elei naidson,
SEAL
Town Cleric
Minutes taken by Mary A. Caster
Respectfully submitted,
~~
l..udwig Kurz,~llayor
• F:mcaster//TCMin/20D2/482442 ']
TOWN COUNCIL
EVENING MEETING
TUESDAY, SEPTEMBER 3, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council convened at 7:00 P.M. on Tuesday,
September 03, 2002, in the Vail Town Council Chambers.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Mgr.
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation.
Bob Armour, Vail resident, farmer Vail mayor and member of the Vail Mountain Rescue
Group, addressed the Council, advising of the Committee of National and International
Mountain Rescue volunteers conference in Vail in June of 2005. Armour stated a
committee had been formed and would be traveling to Penzlo, Italy this month to speak at
a European Mountain Rescue conference and would be inviting the community to Vail for
an international symposium during that time. Armour asked for assistance from Mayor
Kurz in signing letters of invitation to key dignitaries from around the world.
Joe Hoy introduced himself as a candidate for Eagle County sheriff. Hay stated he had 27
years of public service experience and had been with the Eagle County Sheriff's Office for
the past 13 years.
Ron Riley, local resident and business owner, asked the Council to review the parking
policies and put the item back on agenda for further discussion. Riley stated he was a
strong proponent of Free after three, feeling it gave the statement "Vail wants your
business" and did not feel this was the time to change that message.
Dave Gorsuch, Vail resident and shop owner, addressed the Council, stating he was
addressing the same issue. Gorsuch stated 65% of his winter business was done from 3-7
P.M. and felt the town was sending a bad message to people. Gorsuch felt the town
F:mcaster//Tcmeet/2D02/0403D2 1
should take advantage ofthe "mess in Avon" at the old stolport and do whatever it could to
business back to Vail.
Paul Rondeau, Vail resident, questioned the Council regarding Vail Center. Rondeau
stated last week a presentation was made on the conference center and no staff input was
given. Mayor Kurz stated the sense of the Council was of a timing issue and the needed
to put the item on the November ballot. Rondeau expressed his frustration in the ability to
contribute to the pro-con statement process. Mayor Kurz told Rondeau he would call him
the next day to discuss the matter further.
Robert Aikens, manager of Verbatim Booksellers, spoke regarding the proposed parking
rates. Aikens agreed with what others had stated before him and also suggested putting
the discussion back on a future agenda for further discussion.
Kaye Ferry, VCBA, s#ated she had received an overwhelming resistance to the new plan.
Ferry stated the VCBA board was behind a change back to t=ree after 3 and 90 minute free
parking. Ferry stated she agreed with comments made by Ron Riley and Dave Gorsuch,
feeling the town was sending the wrong message to the tourists. Mayor Kurz stated the
Council had acted on the recommendations of the Parking Task Force, which included
members of the business community, after their long deliberations on the issue. Ferry
stated one member was not in favor the change, while the other member did not have a
• strong opinion one way or the other. Town Manager Bob McLaurin stated the new parking
equipment had been ordered and there would be a penalty to pay if the order was
terminated, however, it was up to the Council to reconsider the options. Rod Slifer stated
he would be happy to revisit the proposed parking fees, saying he was not far it in the
beginning. Dick Cleveland advised he would revisit the half hour free parking, opting to go
to an hour. Bob Armour, local resident and former Mayor, reminded the Council that a
motion was needed to recall or consider the item. Town Attorney Mire advised the Council
the proper way to proceed would be to schedule the item for discussion at a future
meeting, and parking should not be discussed at this meeting, as it was not an agenda
item. Town Manager McLaurin was directed to call the committee together to further
review the program.
Rick Scalpello, Vail Today, invited the Council to an Italian Festival this Saturday and
Sunday in Vail Village, including food and a wine tasting tent. Scalpello stated two pairs of
tickets to Tuscany would be given away at the festival.
Diana Donovan commented on the 58 phone calls the Council had received expressing
their views, asking the Council be given some advance notice rather than calling while the
Council was in meetings, as well as being prepared to speak to the issue, as opposed to
being "coached" as they were speaking.
The second item on the agenda was a proclamation proclaiming September 11, 2402, as
• Always Remember 9-11 Day. Greg Moffet read the Proclamation into the record. Rod
F:mcasCer//Tcmeet/2002/090302 2
• Slifer made a motion to approve the proclamation. Dick Cleveland seconded the motion.
A vote was taken and the motion passed unanimously, 7-0.
The third item on the agenda was the selection of Contractor far Information Centers.
Rod Slifer stated he felt in light of budget constraints, whoeverthe contract was awarded to
should be reduced by 5%, as the council was asking the town to do. Greg Moffet stated he
was reluctant to vote far the item, feeling the centers should be self-funding. The Council
clarified the financial commitment would be for one year only, while the contract would be
fora 2-year period. Bill Jewitt then made a motion to award the contrac# to the lowest
bidder, Vail Chamber and Business Association (VCBA). There was no second to the
motion, and the motion died. Rod Slifer then made a motion to award the contract of the
Vail Valley Chamber and Business Association (WCTB), with the stipulation they reduce
their bid by b%. Chuck Ogilby seconded the motion. Diana Donovan asked that the
motion include all Vai! businesses be included on the Vail Walking Map. Discussion
followed. Slifer amended his motion. Chuck Ogilby stated he felt the town had lost
something that was valuable when the lodging component was dropped from the
information booths. A vote was taken on the motion and the motion passed 5-2, Bill Jewitt
and Dick Cleveland opposing.
The fourth item on the agenda was Resolution No. 15, Series of 2002, a resolution
repealing and reenacting Resolution No. 14, calling for a special election in the Town of
• Vail, Colorado, concerning the issuance of bonds and increase in taxes to finance a
conference center. Town Attorney Matt Mire stated the ballot question as adopted in
Resolution #1 ~ authorized a tax increase of $3,830,000 annually. As drafted, #his would be
an absolute limit. If mare than $3,830,000 was collected in a future year the town would
have to refund the surplus. The minor change in the question allowed the towntokeepthe
surplus revenues in future years. The excess revenues would only be available for
conference center purposes. Greg Moffet moved to approve Resolution #15. Rod Slifer
seconded the motion. Diana Donovan stated she would be voting against the motion,
expressing her opposition to a publicly funded convention center. Donovan expressed her
frus#ration in not receiving information in a timely manner for discussion at the council
meetings. Rick Scalpello, Vail resident, asked for a copy of a slide presentation given to
the Counci! at the August 20,2002, Council meeting, relating to the convention center,
stating it was not made available to the public. Town Manager McLaurin stated he would
see that Scalpello received a copy of the document after the meeting. A vote was taken on
the motion and the motion passed 6-1, Donovan opposing.
The fifth item on the agenda was Ordinance No. 24, Series 2002, 2"d reading, an
ordinance providing for the use of the Uniform Election Code in connection with certain
elections. Attorney Mire stated it was necessary to utilize the requirements and procedures
of the Uniform Election Code in lieu of the Municipal Election Cade if the Town of Vail
elects to participate in a coordinated election with Eagle. Section 2.1 of The Town Charter
allows the Town to elect, via ordinance, to utilize said requirements and procedures of the
. Uniform Election Code in these instances. Dick Cleveland moved to approve Ordinance
F:mcaster//Tcmeet/zooz/o9osoz 3
•
•
#24 on second reading. Biil Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The sixth item on the agenda was the Tawn Manager's Report. Town Manager McLaurin
stated he had nothing to add to his report. Greg Moffet advised the packet to be provided
by the Vail Local Marketing District Advisory Counci! would miss the Thursday afternoon
deadline for council packets, but would be .hand delivered to the Council members over
the weekend.
As there was no further business, Greg Moffet made a motion to adjourn. Dick Cleveland
seconded the motion. A vote was taken and the motion passed unanimously, 7-0, and the
meeting was adjourned at 7:50 P.M..
OF\
~~
SEAL.
ATT ST: \uR~`%
~.
~,, ~.~~-
Ldrelei Donaldson. Town Clerk
Minutes taken by Mary A. Caster
E:mcaster//TcmeeC/2002/090302
4
Respectfully submitted,
Ludwig K~Mayor
TOWN COUNCIL
EVENING MEETING
TUESDAY, SEPTEMBER 17, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
MEMBERS PRESENT
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Diana Donovan
Dick Cleveland
Bill Dewitt
Greg Moffet
Chuck Ogilby
Staff Members Present:
Pam Brandmeyer, Ass't.Town Manager
Matt Mire, Town Attorney
Tile first item on the agenda was Citizen Participation. No one spoke from the
audience.
The second item on the agenda was the CONSENT AGENDA:
• Rod Slifer made a motion to approve the August 6t" and 20, 2002 meeting
minutes. Greg Moffet seconded the motion. A vote was taken and the motion
passed unanimously, 7-0.
The third item on the agenda was the Open Space Initiative discussion. Mayor
Kurz stated the applicant had tailed and asked this item be rescheduled for
October ~, 2002.
The fourth item on the agenda was Council Contributions. Mayor Kurz stated
the Council had discussed this item at length at the work session earlier in the
day, and would continue the discussion at the October 1, 2002, evening meeting.
The fifth item on the agenda was a Pedestrian Bridge Upda#e.
Mayor Kurz stated this application referred to the bridge and railing next to the
International Bridge. Kurz stated a presentation was made this afternoon that
outlined the request in detail. Greg Moffet then moved to direct the Art In Public
Places board to proceed with the development review process for the bridge.
Rod Slifer seconded the motion, commenting concern material being proposed to
be used on the bridge was too dense and needed to be more transparent. Moffet
amended his motion to include Slifer's suggestion. Bill Dewitt stated he was
opposed to the project in general and would not be voting in favor of it, Dick
Cleveland stated he liked art work, but was opposed to spending the money until
other town priorites had been established. A vote was taken on the motion and
the motion passed 5-2, Dewitt and Cleveland opposed.
The sixth item on the agenda was Ordinance #26, Series of 2002, first reading,
sale of the Old Town Shops. Town Attorney Matt Mire stated Section 4.8 of the
Town Charter required an ordinance to authorize the sale of real property awned
by the Town. Mayor Kurz commented the water district had been using the
shops as part of their operations for a number of years and were now in need of
more space. Attorney Mire stated two appraisals had been done on the property
and the town and the district had reached agreernent on a price. Mire stated an
interim location had been found and plans for the move were contingent upon the
sale going through. Attorney Mire advised for the record negotiations were still
on-going and the town was required by charter to au#horize the town manager to
enter into sales negotiations for the sale. Chuck Ogilby suggested, as part of the
second reading of the ordinance, putting the $750,000 sales price into a reserve
account, and forming a committee of 4 council members and outside interested
parties to work until a designated time to get a permanent home for gymnastics.
Dick Cleveland stated he was apposed to this suggestion. Rod Slifer stated he
would be in favor of the idea. Greg Moffet stated he would serve on committee.
Dick Cleveland stated part of this money had been earmarked to remodel the
town shops. Diana Donovan stated she felt this would violate what was talked
about earlier in the afternoon. Attorney Mire requested Chuck Ogilby to wait until
a formal second reading of the ordinance to propose his suggestion. Mire stated
he would talk to the town's finance directors and Bob Mclaurin to see how this
would be done. Bill Jewitt agreed with Dick Cleveland`s comments, stating the
• subject needed to be put into prolcon statements and the town needed to be
careful about spending dollars on new projects. Attorney Mire stated the prolcon
statements were due Friday, September 20t" and would be put into a Tabor
notice by next Tuesday, September 24t". Greg Moffet stated he felt several
people would be reluctant to relinquish this piece of property and sending 260
kids to Avon. Moffet felt the town needed to be providing these services to
citizens and guests. Diana Donovan stated she would like to see a review of the
gymnastics program or a gymnasium to see if it made sense far Vail. Dick
Cleveland stated he would like to see the gymnastics program stand on its own..
Attorney Mire suggested putting the item on the October 1St work session. Greg
Moffet then moved to approve Ordinance #26 on first reading, with amendments
read into the record by Attorney Mire Bill Jewitt seconded the motion. A vote
was taken and the motion passed unanimously, 7-0.
The seventh item on the agenda was the second reading of three ordinances to
rezone property on and adjacent to the Vail Mountain School more specifically
The specific resolutions and ardinances being considered include:
1) Ordinance 21, Series of 2002: A request to rezone l.ot 12,
Block 2, Vail Village 12t" FE~'~g to General Use, The northern
portion off this lot is zoned Agriculture Open Space;
. 2) Ordinance 22, Series of 2002: A request to rezone 3010
Booth Falls Roadll_ot 11, Block 2, Vail Village 12t" Filing
firom Two-Family Residential to General Use;
3} Ordinance 23, Series of 2002: A request to rezone Tract
C, Block 1, Vail Village 12th Filing from Two-Family
Residential to General Use;
Community Development Director Russ Forrest presented the ordinances to the
Council, stating this was the official public hearing on the ordinances. Greg
Moffet then moved to approve #21 on first reading. Chuck Ogilby seconded the
motion. Diana Donovan asked the applicant if they felt all concerns expressed
by the neighborhood had been addressed. Dominic Mauriello, of Braun and
Associates, addressed the Council, stating the fact that no one was in the
audience was an indication that there was agreement within the neighborhood to
go ahead with the project. Mauriello stated there were some outstanding issues
with neighbors that were being worked out through the Design Review Board.
Forrest stated he had met with two of the neighbors last Friday, and there were
no concerns with the rezoning issues. Jim Lamont, Vail Village Homeowners
Assocation, addressed the Council, stating his organization felt a spirit of
cooperation over the past 9 months and was pleased with the way the project
had turned out. A vo#e was taken on the motion and the motion passed
unanimously, 7-0.
Greg Moffet then moved to approve Ordinance # 22 on second reading, subject
to the findings on first reading. Chuck Ogilby seconded the motion. A vote was
taken and the motion passed unanimously, 7-0.
Greg Moffet moved to approve Ordinance #23 on second reading. Chuck Ogilby
seconded the motion. A vote was taken and the motion passed unanimously,
7-0.
The seventh item on the agenda was the Town Manager's Report. Assistant
Town Manager Pam Brandmeyer advised the Council the Parking Task Force
was scheduled to reconvene on Wednesday, September 25th. Chuck Ogilby
asked for an update on Rick Sackbauer's attempt to relocate the gymnastics
facility presently housed at the Old Town Shops. Attorney Mire stated he was in
receipt of a proposed lease for interim facility, stating the bids for the necessary
renovations ran between $22,000 -- $70,000.
As there was no further business, Greg Moffet made a motion to adjourn. Rod
Slifer seconded the motion. A vote was taken and the motion passed
unanimously, 7-0, and the meeting was adjourned at 7:30 P.M.
•
Respectfully submitted,
o N°F~,~!
rr~~~~ /~..
S~tu• Ludwig Kut~J Mayor
•
ATTEST:
t
_ ~~~~
Lo lei onaldson,
Town Jerk
Minutes taken by Mary A. Caster
• TOWN COUNCIL
EVENfNG MEETING
TUESDAY, October 1, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 7:OD P.M. in
the Vail Council Chambers.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rodney Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation.
Bill Kaufman, candida#e far Eagle County Sheriff, introduced himself to the
Council. Kaufman stated he has been with the Eagle County Sheriff's Office far
the past 15 years. Kaufman presented his background and thanked the Council
for their time.
The second item on the agenda was the Consent Agenda. Diana Donovan
made a correction to the September 3, 2002, minutes. Greg Moffet made a
motion to approve the minutes of the September 3 and 17, 2002, meetings with
the correction made by Donovan. Dick Cleveland seconded the motion. A vote
was taken and the motion passed unanimously, 7-0.
The third item on the agenda was an upda#e of the DRB (9118)/PEC (9123)
meetings. Bill Jewitt asked far clarification on the tabling of the Lionshead
Master Plan discussion.
The fourth item on the agenda was the Open Space Initiative. Mayor Kurz
announced the presenter had requested this item be moved to the October 15tH
evening agenda.
The fifth item on the agenda was a discussion on recommended Parking Task
Force Modi#ications for 2002-20D3 Season. Greg Hall, Public Works Director,
. made a presentation to the Council, outlining the modifications made to the
parking plan as requested by the Council. Those changes included 60 minutes
F: mcasterlagendaltcmeet12002!100102 ~
• free parking, changed from 317 minutes; a $2 fee for two hours of parking; the
inclusion of $3 short-term metered parking in addition to th $20 metered parking;
and a validation program for Vail Public Library users. Greg Moffet expressed
concern that withou# a validation program for Dobson Ice Arena's skating and
hockey program users, the system would be scammed by those who would go to
the Vail Public Library to receive a 90 minute validation stamp for free parking.
Diana Donovan thanked the Parking Task Force for reviewing the initial plan and
encouraged the town to keep an eye out and make sure the town is not driving
customers away by changing from 90 minutes free parking to 60 minutes free
parking. Donovan also suggested offering a validation program for youth hockey
and skating programs offered by th Vail Recreation District. Vail Skating Club
President Shawn Boris also encouraged Council to implement a validation
program to help keep skating affordable for parents and users. Boris agreed with
Greg Moffet, saying skaters and hockey players will walk over to the library to get
stamped for free parking, which will put an unnecessary burden on VaN's
librarians. Boris alsq requested Council provide a public input session when
parking rates and plans are discussed in the future. A representative from Vail
Junior Hockey Association requested Council rethink not having Dobson users
receive vouchers for use of the #acility, saying Dobson is really the only practice
facility offered. Kaye Ferry with the Vail Chamber and Business Association
suggested returning to the "Free After 3" and 90 minutes free parking to solve the
issue since the majority of program users come after 3:00 P.M. Ferry also
• insisted that by removing the 90 minute free parking, people will stop running
errands in the village. Vail business owner Ron Riley expressed that when the
decision is made on the parking program it is critical that parking users are
informed. Riley said that signage and an education program are needed to help
guests and residents understand the program. Rod Slifer expressed his
opposition to the program, saying there is a need for the return of the "Free After
3" and 90 minute free parking is very important to Vail businesses. Bill Jewitt
pointed out that this year's plan is not a revenue maker, but a safety plan to keep
automobiles from parking on the frontage road and that at some point a plan
needs to accommodate Vail's skiers. Town Manager McLaurin stated he would
work with the Vail Recreation District to distinguish which user groups will receive
validation for Dobson Ice Arena use. The Parking Task Farce is also scheduled
to reconvene in January to review how the program is working. After much
discussion, Dick Cleveland moved to approve the parking fee schedule changes
as presented, with the addition of validation of the Dobson Ice Arena users. A
vote was taken and the motion passed 4-3, Ogilby, Moffet, and Slifer opposing.
The sixth item on the agenda was Proclamation #7, Series of 2002, regarding
Vail-Eagle Valley Rotary Polio Fundraising Campaign. Greg Moffet read the
Proclamation into the record. Moffet then moved to adopt Proclamation #7.
Chuck Ogilby seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
The seventh item vn the agenda was Ordinance 27, Series of 2002: Acceptance
F:mcasterlagendaltcmeet/2D02l160102 2
• of new Katsos Ranch right-af way and vacating right-of-way consistent with the
final plat for the Vail Mountain School Subdivision, Russ Forrest, Community
Development Director, presented the ordinance to the Council, stating on August
12, 2002, the Planning and Environmental Commission unanimously approved
the preliminary plat for the Vail Mountain School. On September 23rd the PEC
approved the final plat subject to Town Council approval. Forrest stated the
Town Council was being asked to approve of the movement of Katsos Ranch
Road which involves accepting new right of way and vacating existing right-of-
way. The land that would be vacated would be used as part of the development
site for the school. Greg Moffet moved to approve Ordinance #27 on first
reading. Bill Jewitt seconded the motion. Diana Donovan suggested saving the
documentation in the packet to be reused for second reading on October 15t" A
vote was taken and the motion passed unanimously,?-0.
The eighth item on the agenda was Ordinance #26, Series of 2002, second
reading, the sale of the Old Town Shops. Town Attorney Matt Mire advised the
Council the second reading of this ordinance was being tabled, due to changes in
the agreement. Bill Jewitt made a motion to table the second reading of
Ordinance #26. Greg Moffet seconded the motion. Diana Donovan suggested
adding a specific meeting date to Bill's motion. Jewitt amended his motion to
include the date of Oct. 15t"~ 2002. Moffet amended his second. A vote was
taken on the motion and the motion passed unanimously, 7-0.
• The ninth item on the agenda was the Town Manager's Report. Town Manager
Bob McLaurin referred to the attached memo to his report regarding the
replacement of the deer fence. After some discussion, Dick Cleveland made a
motion to approve the $150,000 to replace the fence. Rod Slifer seconded the
motion. A vote was taken and the motion passed unanimously, 7-0. Attorney
Mire advised the Council the Planning and Environmental Commission approved
the Middle Creek development project at its meeting on September 23rd, and an
appeal was expected by the deadline of Thursday, October 10, 2402.
McLaurin asked if any Council members were interested in attending the CML
dinner in Breckenridge on Thursday, October 3rd. Dick Cleveland stated he
would attend. McLaurin stated he would be attending the Supreme Court
hearings on the Golden case in Denver with Glenn Porzak on Wednesday,
October 2nd
As there was no further business, Rod Slifer made a motion to adjourn. Greg.
Moffet seconded the motion. A vote was taken and the meeting was adjourned
at 8:05 P.M.
Respectfully submitted,
Ludwig Kam, Mayor
F:mcasterlagendaltcmeet12002/100102 3
~;F ~~
•
•
ATTES
L ei~6nal~son,
Minutes taken ry Mary A. CasEer
~; mcasterlagendaltcmeet/2D021100102
~~
_n
Town Clerk
• TOWN COUNCIL
EVENING MEETING
TUESDAY, October 15, 2002
7:00 P. M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 7:00 P.M. on
Tuesday, October 15, 20D2.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The firsfi item on the agenda was Citizen Participation.
Bruce Campbell, candidate for County Coroner, introduced himself and passed out a
• biography listing his qualifications far the position.
Earlene Roach, candidate for County Clerk and Recorder, introduced herself to the
Council, stating she has worked in the Clerk and Recorder's office far 23 years. Kara
Bettis introduced herself to the Council, stating she was also running for County
Coroner. Bettis also handed out a campaign brochure. Art Kleimer, long time local,
addressed the Council, offering to raise 50% of the purchase price of Lot 15, Vail
Meadows, 2"d Filing, stating the lot was very steep and would be difficult to build a home
on. Paul Rondeau, Vail local, thanked the Council for adopting the revised parking plan.
Rondeau sug~ested development of options accompanied with a recommendation to
help stem "11t hour" maneuvering.
The second item on the agenda was the Consent agenda. Town Manager Bob
McLaurin stated an Intergovernmental Agreement between the Town of Vail and Eagle
River Water and Sanita#ion District had been discussed a# the afternoon worksession, to
lay the sod at Donovan Park that had been postponed during the summer, due to the
water shortage. McLaurin stated the town had agreed to restrict other watering to make
up for the difference. Greg Moffet moved to approve the intergovernmental agreement.
Diana Donavan seconded the motion. and asked McLaurin to advise the audience how
much water the town had saved this summer. McLaurin stated the town had used 5
million gallons of water last June and reduced their consumption to 1 million in August.
A vote was taken on the motion and the motion passed unanimously, 7-0.
The third item on the agenda was the formalization of a Streetscape Committee.
Mayor Kurz stated the Council was working on a plan to form a small committee,
consisting of four Councilmembers and members from the community. Kurz stated
Diana Donovan, Chuck Ogilby, Dick Cleveland and Rod Slifer had volunteered to serve
F:mcasterlagendaltcmeet/20021101502 1
on the committee. Rod Slifer then moved to approve the committee formation and Bill
Jewitt seconded the motion. A vats was taken and the motion passed unanimously, 7-0.
The fourth item on the agenda was Resolution #16, Exhibit. G, Series of 2002, adopting
a 5 year Capital Projects Planning Document. Town Manager Mcl_aurin sta#ed
the document referred to as "Exhibit G" was a part of the FY2003 budget planning
document, which outlines the next 5 years projects that the town wants to construct.
Attorney Matt Mire advised the Council the budget was only for 2003 and the capita!
appropriations would lapse at the end of the year. Bil! Jewitt made a motion to approve
Resolution #16 and Chuck Qgilby seconded the motion. Diana Donovan asked for
assurance that the resolution did not lock the Council into anything. Town Manager
McLaurin stated the document only outlined the town's intention of building in the next 5
years. Chuck Ogilby reminded the Council he had worked hard to ratify intent of the
capital improvements, stating the community needed to know where the town was going
in the next 5 years. A vote was taken and the motion passed 6-1, Greg Moffet
opposing. Moffet explained his opposition, stating he did not feel the town should be
budgeting around a mill levy they were not sure they were going to get.
The fifth item on the agenda was the first reading of Ordinance No. 28, Series of
2002, an ordinance amending Section 12-8B-3 (Conditional Uses), Vail Town
Code, to allow for "seasonal use or structure" as a conditional use in the Outdoor
Recreation zone district; text amendments to Section 12-2-2 (Definitions), Vail
Town Code, to amend the definitions of "seasonal use or structure," "recreation
structure," and "recreational amenity," and setting forth details in regards thereto.
• Biil Gibson, Town attorney, stated the Vail Junior Hockey Association and the Vail
Recreation District is requesting to amend the Vail Town Code. Amendments to the
Vail Town Code are permitted pursuant to Section 12-3-7,Vail Town Code. The
proposed amendments include a text amendment to Section 12-8B-3 (Conditional uses),
Vail Tawn Code, to allow for "seasonal use or structure" as a conditional use in the
Outdoor Recreation zone district; text amendments to Section 12-2-2 (Definitions), Vail
Town Code, to amend the definitions of "seasonal use or structure," "recreation
structure," and "recreational amenity." These proposed text amendments intended to
facilitate the construction of a seasonal ice rink at the Vail Golf Course driving range site.
Bill Gibson, town planner, advised the Council the Planning and Environmental (PEC)
had reviewed the request and had recommended approval from the Town Council.
Gibson stated he had received written correspondence from Vail golf course
townhomes. ,Town Attorney Mire advised the Council the PEC had recommended 3
years be included as part of the conditional use, as the PEC did not think it should be
codified in the town code, but reviewed on a case-by-case basis. Rick Pylman,
representing Vail Junior Hockey Club, addressed the Council requesting the Vail ice
dome be appravedm feeling the staff had identified the correct process. Art Alplanalp,
attorney representing Phases 2, 3, and 4 of the Vail golf course town homes, addressed
the Council, stating he was mainly concerned with the zoning of the ice bubble.
Alplanalp stated his clients had no difficulty with the PEG decision, and expressed
concern that the bubble have periodic review. Alplanalp also expressed appreciation of
staff's' concerns and felt a workable solution could be attained. Greg Moffet then moved
to approve Ordinance #28 on first reading. Dick Cleveland seconded the motion. Rod
. Slifer stated he felt the motion should include the conditions of the PEC, referring to the
planning commission's findings on page 15 of the staff memo, sections 8 and 9. Greg
Moffet amended his motion. Dick Cleveland amended his second. Gretchen Busse, a
F: mcaster/agendaltcmeeU2002!'[ 01502 ~
Vail golf course resident, addressed the Council, stating she was disturbed the
homeowners' concerns were disputed and dismissed and requested the. Council
reconsider their decision. Debbie Webster, founder of Skating Club of Vail, addressed
the Council, stating she believed Vail needed a second sheet of ice and volunteered to
pull a group of skating organizations together to work an plans for a permanent facility.
Attorney Mire clarified the conditional use was for a one year period. Bill Jewitt
expressed his desire for an outdoor skating rink. A vote was taken on motion and the
motion passed unanimously, 7-0. Attorney Mire advised a ~ublic hearing and second
reading of the ordinance would be held on Tuesday, Nov. 5t .
The sixth item on the agenda was Ordinance No. 29, Series of 2002, first reading
amending Section 12-8B-3 (Conditional Uses), Vail Town Code, to allow for
"public utility and public service uses" as a conditional use in the Outdoor
Recreation zone district and setting forth details in regards thereto. Rod Slifer
stated he had a conflict with this issue and would recuse himself from this item.
Bill Gibson addressed the Council, stating this a special use to zone district.
Public Service associated project. Gibson stated the PEC and staff were in favor
of the amendment referring to the staff memo. Dick Cleveland expressed his
support of what the PEC had done, and requested that definitions of "public
utility" and "public service" be added to the ordinance before second reading.
Greg Moffet then moved to approve Ordinance #29 an first reading, with the
additions requested by Cleveland. Dick Cleveland seconded the motion. A vote
was taken on the motion and the motion passed 6-0, with Slifer abstaining.
The seventh item on the agenda was Ordinance 27, Series of 2002, acceptance of a
new Katsos Ranch right-of way and vacating right-of-way consistent with the final plat for
the Vail Mountain School Subdivision. Community Development Russ Forrest stated no
changes had been made to this ordinance from first reading. Greg Moffet moved to
approve Ordinance 27 an first reading. Bill Jewitt seconded the motion. Rod Slifer
stated he served vn the board of trustees for the Vail Mountain School, but felt he could
still vote on this issue. Diana Donovan suggested Slifer not vote, feeling confident the
motion would pass without his vote. A vote was taken and the motion passed 6-0, Slifer
abstaining.
The eighth item on the agenda was Ordinance #26, Series of 2002, second reading,
safe of the Old Town Shops. Town Manager McLaurin advised the Council this
ordinance should have been pulled from the agenda, stating that all the details had not
been worked out on the sale, and the ordinance would be brought to the Council at such
time as the details had been finalized. Dick Cleveland made a motion to table
Ordinance #26, and Greg Moffet seconded the motion. Diana Donavan asked to have a
date stated as to when the ordinance would be brought back. Cleveland amended his
motion to include the date of November 5, 2002, for second reading of the ordinance.
Greg Moffet amended his motion. A vote was Taken and the motion passed as amended
unanimously, 7-0.
The ninth item on the agenda was the Town Manager's Report. McLaurin stated
he had nothing to add to his report.
• As there was no further business, Greg Moffet made a motion to adjourn and
F:mcasterlagendaltcmeet12002N 01502 3
Bill Jewitt seconded the motion. The meeting was adjourned at 7:40 P.M.
Respectfully submitted,
.~- ,o
SE~. Ludwig l~.i z, Mayor
aTTE T: ~~IORA~a
relej~Donaldson, Town Clerk
Minutes taken by Mary A. Caster
•
I'
~J
F:mcasterlagendaftcmeet!2062!101502 4
• A Speczal Meeting to Hear the Appeal of Middle Creek Approvals by Planning and
Environrental Commission was held on Friday, October 25, 2002., in the Town of Vail
Council Chambers, at 8:30 A.M.
COUNCIL MEMBERS PRESENT:
STAFF MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor. Pro-Tenn
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Mgr.
Matt Mire, Town Attorney
At the conclusion of a hearing lasting nearly four hours, the Vail Town Council, sitting as
a quasi judicial capacity, voted to deny an appeal of the Planning and Environmental
Commission's (PEC) approvals of the Middle Creek housing and child care development,
as facilitated by the Vail Local Housing Authority. The Council took tree separate votes
to uphold the PEC approvals, as follows: A motion by Greg Moffet to uphold the PEC
• re: final plat subject to PEC findings, with a second by Bill Jewitt. The motion passed 5-
2, with Donovan and Cleveland voting against. A motion by Greg Moffet and a second
by Bill Jewitt to uphold PEC's approval of a conditional use permit for an early
childhood education center, passing unanimously, 7-0; and a motion by Greg Moffet
with a second by Bi11 Jewitt (amended, accepted) to uphold PEC'S approval of
development plan/deny appeal based on PEC conditions, also to include findings on each
of the six items put forth by the Vail Village Homeowner's Association . The motion
passed 4-3 with Cleveland, Slifer and Donovan opposed. The approved development
plan includes construction of 142 rental units ranging in price from $540 fox a 360 sq. ft.
studio to $1,750 fora 900 sq. ft. three-bedroom; plus a new 45,000 sq. ft. early childhood
learning center facility with the capacity to care for 65 children. The Middle Creek site is
located north of the Main Vail roundabouts near the "Mountain Bell" tower.
During the hearing, Jim Lamont, executive director of the Vail Village Homeowners
Association, represented the appellants in presenting witness testimony challenging the
development's compliance with town regulations in six areas, including the scale and
mass of the development, density, parking, pedestrian safety, natural hazard mitigation
and public benefits. With supporting testimony from George Gillett, Ron Byrne (for
himself and on behalf of Kevin Deighan}, bob Fritch, Pepi Gramshammer and Tom
Steinber, Lamont noted that most, if not all of the issues, could be resolved by lowering
the development's density. Noting that an earlier rezoning of the property may have had
flaws; Lamont called upon the Town Council to mediate a settlement between the
developer and the appellants by down-sizing the project in an effort to keep the matter
• from being litigated in District court. In his closing comments, Lamont asked Council to
•
C
•
continue the appeal hearing until the PEC and Design Review Board have completed
deliberation of the final disposition of mass.
Representing the development, Michael Coughlin of Denver-based Couglin and
Company, described a collaborative process between the project's architect, the PEC,
Design Review Board and atown-hired consultant to address architectural massing
concerns. In addition, Couglin pointed to documented studies showing traffic and hazard
mitigation plans to be sufficient for the development.
During the public comment period, the council heard mixed opinions, for and against
from Mark Gordon, Rob Levine, Kaye Ferry, Angela Mueller, Sybill Navas, Paul
Rondeau, and Flo Steinberg.
In making the three motions to approve the development, Councilman Greg Moffet said
he was offended by threats to settle the matter in District court, while Rod Slifer, Dick
Cleveland and Diana Donovan shard concerns about the mass, bulk and density, in voting
against the development's approval.
Prior to the start of the hearing, Town Attorney Matt Mire noted a letter from the
appellants calling into question a potential conflict of interest by Councilman Chuck
Ogilby, who also serves as a member of the Vail Local Housing authority, the project's
applicant. In response, Mire said Ogilby had sought outside legal advice and found no
basis for the conflict of interest allegation. Furthermore, in reading a passage from the
Vail Town Charter, Mire said that, absent a conflict of interest, Section 4.7 of the Charter
provides that Ogilby could be considered "delinquent in his duties" if he failed to cast a
vote. The section actually requires that, in that instance, a vote in the affirmative be cast
in his name. Additionally, Mire acknowledged receipt of additional correspondence from
the appellants alleging procedural issues during the property's rezoning process. Mixe
noted that staff is reviewing the letter and that those issues would be handled as a
separate matter.
~~
~~~
s~
Respectfully submitted,
G~
Ludwig I~z, Mayor
`..~
C~[4R~-a~
A t t t;ST:
,~ ,.
~~ ~~
re e' Donaldsfin, Town Clerk
Minutes taken by Pamela A. Brandmeyer
... ___ --__~ .. _. _....~-_-a---..........~
µaryM~asfer -~U~A~N~"~ ~~DN(;1ti~H~f~~Fl 7S FROM p'ritla M ~m
y .. Page 'i
• From: Pam Braradmeyer
To: Mary Caster
Date: 10/29/02 8:34AM
Subject: SUZANNE'S COUNCIL HIGHLIGHTS FROM Friday.. .
For minutes for Lorelei, please use Suzanne's Highlights and at the end where it gives the votes (or
wherever it shows the votes), here are the motions and seconds:
1) Uphold PEC re: final plat subject to PEC findings
Motion by Moffet, second by Jewikt - 5-2 (Donovan, Cleveland against)
2} Uphold Conditional Use Permit for Early Learning Center based on PEC findings
Motion by Moffet, second by Jewitt - 7-0
3} Uphold PEC approval of Development PIanlDeny Appeal based on PEC conditions, also to
include findings on each of the six items put forth by the Vail Village Homeowner's Assn.
Motion by Moffet, second by Jewitt (amended, accepted) 4-3 (Cleveland, Slifer, Donovan
opposed)
Where she talks about public input, please list these names: Mark Gordon, Rob Levine, Kaye Ferry,
Angela Mueller, Sybill Navas, Paul Rondeau, and Flo Steinberg.
Where she speaks to the appellant's witnesses, please lisle these names: George Gillett, Ron Byrne (for
himself and on behalf of Kevin Deighan), 13ob Fritch, Pepi Gramshammer, Tom Steinberg.
• AND THEN PLEASE GIVE A COPY TO LORELEI FOR HER F1LES. Thanks!
•
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TOWN COUNCIL
EVENING MEETfNG
TUESDAY, November 5, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order on Election Tuesday at
7:00 P.M. in the Vail Council Chambers.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg M offet
Chuck Ogilby
STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Mgr.
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation. Mayor Kurz expressed his hope
that most citizens participated in voting at today's election.
Nino Licciardi, chairman of the Vail Recreation District, spoke to the Council regarding
the temporary moving of the gymnastics program down valley and then to a permanent
site in Vail. Chuck Ogilby advised Licciardi the town was currently in negotiations with
the water district to finalize a permanent agreement, allowing the gymnastics program to
return to Vail on a permanent basis. Diana Donovan suggested scheduling a meeting to
discuss this issue in more detail. Matt Mire advised the Council they would be hearing
the second reading of the ordinance to approve the sale of the Old Town Shops.
Licciardi also advised the Council of a proposal to upgrade the Vail Golf Course by
raising money by selling 25 lifetime golf passes far $20,000 each, resulting in a'/2 million
dollars towards the upgrade, estimated at more than $1 million.
Chuck Ogilby, speaking as a Vail resident, advised the Council as of November 4, there
were 27 inches of snow at Mid-Vail and 32.inches at the top of the mountain. Rick
Sackbauer, a member of the Eagle River Water and Sanitation District, echoed what
Nino presented, stating he had a daughter who went through the gymnastics program
and urged the Council for the good of the kids to keep the program alive and bring the
program back to the VRD as soon as passible.
The second item on the agenda was the presentation of Youth Award Winners from
Battle Mountain High Schoo! and Vail Mountain School and recognize last year's
winners. 5ybill Navas, Vail Valley Exchange member and former Vail Councilmember,
addressed the Council, stating the committee was not prepared to announce recipients
F: mcasterlmin120021410502
at the present time, and acknowledged the committee's administrator -Lisa Cotter, and
two seniors from Battle Mountain High School and Vail Mountain School, who served as
Vail Ambassadors to Australia. Ariel Pierce and Caitlin Walf, last year's Ambassadors,
thanked the Council for the opportunity to participate in the program and gave a short
report of their time in Australia. Mayor Kurz thanked the girls for representing Vail.
Sybill then polled the Counci! with the idea of having a third student included from Eagle
County. The Council gave a "thumbs up" to the suggestion. Rick Sackbauer addressed
the Council regarding the installation of sister city filags in the round-about, similar to the
flags in Beaver Creek. Discussion was held regarding reactivating relationships with the
Mt. Buller region and St. Moritz, Switzerland, as well as organizing afact-finding trip to
St. Moritz by a community delegation, similar to a trip taken several years ago. Navas
stated she would be back in a couple of weeks to announce this year's award winners.
The third item on the agenda was the Consent Agenda. Greg Moffet moved to approve
the October 1st and 15th meeting minutes. Rod Slifer seconded the motion. A vote was
taken and the motion passed unanimously, 7-0.
The fiourth item on the agenda was Resolution #17, Series of 2002, "Try Transit
Week." Greg Moffet moved to approve the resolution. Bill Jewitt seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
The fifth item on the agenda was the appeal of the Design Review Board's
(DRB) decision regarding the Williamson residence at 344 Beaver Dam Road.
Town Planner Matt Gennett presented an appeal of the DRB's approval with
• conditions of DRB02-0325, a proposal to remove two spruce trees at a single
family home, located at 344 Beaver Dam RoadlLot 10, Block 2, Vail Village 3r~
Filing. The applicant stated that the trees appeared to be in danger of falling
onto the driveway and street. The DRB did a final review of the proposed tree
removal on October 2, 2002. The one condition imposed by the DRB required
that that the trees to be removed be replaced by two trees of at least 12' in
height, and one of 15' in height. Gennett stated the Department of Community
Development recommended the Town Council uphold the DRB's decision
pursuant to the above-listed findings. Mayor Kurz stated for the record the
Council had taken a site visit to the property earlier in the afternoon. James Fitz,
representing the applicant, stated the trees that fell approximately 4-5 years ago
showed evidence of termites in the trees. Diana Donovan stated that during the
site visit she observed other trees that appeared to be leaning more than the
trees in question. Dick Cleveland noted that the standards and conditions for
removal of the original trees had not been met since no evidence had been
presented that documented the trees were diseased and went on #o make a
motion to uphold the DRB's decision. Greg Moffet seconded the motion.
Cleveland clarified his motion to not approve the removal of the trees. Moffet
amended his second. A vote was taken and the motion passed unanimously,
7-0.
The sixth item on the agenda was the first reading of Ordinance #30, first
reading, approving the 2003 Budget. Town Manager McLaurin stated the budget
had been reviewed by the Council over the past 2 months. Mayor Kurz stated
F:mcaster/min120021110502 2
the ordinance and backup documentation had been reviewed by the Council at
the work session earlier in the day. Dick Cleveland moved to approve Ordinance
#30 on first reading. Bill Dewitt seconded the motion. A vote was taken and the
motion passed unanimously, 7'-0.
The seventh item on the agenda was the second Reading of Ordinance No. 28,
Series of 2002, an ordinance amending Section 12-8B-3 (Conditional Uses), Vail
Town Code, to allow for "seasonal use or structure" as a conditional use in the
Outdoor Recreation zone district; texfi amendments to Section 12-2-2
(Definitions), Vail Town Code, to amend the definitions of "seasonal use or
structure," "recreation structure," and "recreational amenity," Cammunity
Development Director Russ Forrest stated the Vail Junior Hockey Association
and the Vail Recreation District were requesting to amend the Vail Town Cade.
Amendments to the Vail Town Code are permitted pursuant to Section 12-3-7,
Vail Town Code. These proposed text amendments are intended to facilitate the
construction of a seasonal ice rink at the Vail Golf Course driving range site.
Russ Forrest stated there were no changes to the ordinance from first reading
and the Cammunity Development Department recommended that the Town
Council approve Ordinance No. 28, Series of 2002, an second reading.
Greg Moffet moved to approve approve Ordinance #28 on second reading,
subject to findings on pages 9-11 in the staff memo. Chuck Ogilby seconded the
motion. Art Abplanalp, representing Vail Golf Course Townhomes, requested
• the Council consider amendments to the proposal. Abplanalp voiced some
concern over parking issues and asked the ordinance be modified to read that
the temporary solution be limited to 3 years. Dick Cleveland stated for the record,
that the staff and the Council have reviewed these issues and did not fee! it
appropriate to include in the ordinance at this time. A vote was taken on the
ordinance and the motion passed unanimously, 7-0.
The eighth item on the agenda was Ordinance No. 29, Series of 2002, second
reading amending Section 12-$B-3 (Conditional Uses), Vail Tawn Code, to allow
for "public utility and public service uses" as a conditional use in the Outdoor
Recreation zone district. Russell Forrest stated the Public Service Company of
Colorado is requesting to amend the Vai! Town Code. Amendments to the Vail
Town Code are permitted pursuant to Section 12-3-7, Vail Town Cade. The
proposed amendments include a text amendment to Section 12-8B-3
(Conditional Uses), Vaii Town Code, to allow far public utility and public service
uses" as a conditional use in the Outdoor Recreation zone district and setting
forth details in regards thereto. This proposed text amendment is intended to
facilita#e the construction of a natural gas regulator station at the Vail Golf
Course.
Rod Slifer recused himself from the discussion, stating he had a conflict of
interest with the issue at hand. Russ Forrest stated the applicant was Public
• Service Company. Greg Moffet moved to approve Ordinance #29 on second
reading, referencing the 3 stipulations in ordinance. Dick Cleveland seconded
F: mcaste r/minl2002/110502 3
• the motion. Diana Donovan inquired as to why the definitions of "solid waste"
and "recycling" were included in the definition. Greg Moffet amended his motion
to include striking the words "solid waste and recycling" from the definition. Dick
Cleveland amended his second. A vote was taken and the motion passed 6-0,
Slifer abstaining.
The ninth item on the agenda was Ordinance #26, Series of 2002, second
reading, an ordinance authorizing the conveyance of fee title to real property in
the Town of Vail commonly known as the Old town Shops and legally described
as part of Tract C, Vail Village Second Filing. Town Attorney Mire advised the
Council the town charter requires any conveyance of property was contingent
upon approval of a purchase and sales agreement, which the Council should
have by their next meeting. Dick Cleveland moved to approve Ordinance #26 on
second reading. Greg Moffet seconded the motion and the motion passed
unanimously, 7-0.
The tenth item on the agenda was the Town Manager's Report. Town Manager
McLaurin stated several items on the Town Manager's Report needed a
response from the Council. The first item was the 02-03 parking plan in
reference to the Vail Recreation District programmed events. Assistant Town
Manager Pam Brandmeyer reminded the Council a list was attached to the
memo, indicating which groups had requested parking vouchers. Bill Jewitt
• expressed his concern about the age of adults getting free parking. Brandmeyer
advised the Council the staff was there to take direction from Council and the list
could be modified. Greg Moffet suggested including high school students on the
voucher program. Council agreed to approve a 90-minute free parking voucher
proram in the Lionshead structure for the Skating Club of Vail, Vail Junior
Hockey, Parent-Tot-Learn to Skate and Learn to Skate programs. Town
Manager McLaurin was directed to explore free parking options for members of
the high school ski teams. Council agreed to waive parking fees for the Vail
Valley Medical Center Volunteer Corps annual event. A show of hands indicated
the Council would approve the request. Diana Donovan inquired if a formal
application had been submitted. It was agreed by the Council that a formal
application request be submitted to the Council.
The Council approved Vail Valley Foundation's request for the town to provide
$2,500 worth of in-kind parking for a snowboarding event January 15-18, 2003 at
Birds of Prey in Beaver Creek. Town Manager McLaurin stated a second
request for $2,500 in in-kind parking for the American Ski Classic on March 19-
23, 2003 was currently under review. Donovan suggested the foundation
encourage carpooling at these events.
Vail Child Care Center's request to retain $5,000 of unexpended Town of Vail
funds in exchange for the town's annual founding partnership rate be
permanently kept at $10,000 per space per year was approved. Greg Moffet
• stated it was gratifying to see the Council had created something as successful
t=:mcasterlmin120021110502 4
•
as this facility.
Council generally agreed with a letter from Beth Slifier, of the Vail Local Marketing
Advisory Council recommending reappointing two members of the body when
their terms expire at the end of the year and leaving two spots left by Keili
McDonald and Mia Vlaar unfilled indefinitely. Diana Donovan suggested #aking a
new look as to whether a voluntary advisory group was the best approach in
implementing a program for summer and shoulder season marketing. It was the
general feeling of the Council that the board had been operating for a short
period of time and felt it was too soon to evaluate it, but rather to give it time to
see how effective it was. Greg Moffet suggested members of the council attend
the marketing board meetings to see how active the board was. Rod ~ Slifer
suggested noticing the Council of the meeting dates.
Bill Jewitt asked that another update from the Commission on Special Events be
rescheduled to a later meeting. It had originally been scheduled for the Nov. 19t"
meeting.
As there was no further business, Greg Moffet made a motion to adjourn. Bill
Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 7-0, and the meeting was adjourned at 8:13 P.M.
~F
SEAL
ATT T: ~~~i ~~~~
{_...,
L`6r Donaldson, Town Clerk
Minutes taken by Mary A. Caster
F: mcasterlmin120D211105D2
5
Respectfully submitted,
~~~
~~
Ludwig Ku~, Mayor
VAIL TOWN COUNCIL
EVENING MEETING
TUESDAY, November 19, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Tawn Council was called to order at 7:00 P.M. on
Tuesday, November 19, 2002 by Mayor Kurz.
MEMBERS PRESENT
Ludwig Kurz, Mayor
Diana Donovan
Dick Cleveland
Bill Jewitt
Greg Moffet
Chuck Ogilby
MEMBERS ABSENT:
STAFF PRESENT:
Rod Slifer, Mayor Pro-Tem
Bab McLaurin, Town Manager
Matt Mire, Town Attorney
• The first item on the agenda was Citizen Participation.
Ken Sortland, A 2-year Vail resident, addressed the Council, speaking in regard
to parking "ata-boys and fix its". Sortland acknowledged the Bubble being back
in place, which was a good thing and hoped a permanent location could be
found. Regarding parking, Sortland stated he couldn't find a place to park to go
to work. Sortland cited pressure by VRI, but felt the town needed to do
something for locals to get to work. A locals' parking area was suggested.
Mayor Kurz stated he also hoped we had a great season and suggested Sortland
serve on the parking task force which will be meeting in January to review the
parking policies.
Also, Sonny Lawrence, 15 year resident and businessman, addressed the
Council inquiring as to a commercial space in Lionshead that has been vacant for
over a year. Lawrence was proposing opening a family arcade center and asked
if the Council could help with some of the zoning regula#ions, stating it would take
at least two months to go through the process. Russ Forrest, Communifiy
Development Director, responded the time necessary for approval was dictated
by town code and it would be inappropriate to deviate from those regulations.
Lawrence also suggested putting plywood down on Ford Park during the winter
to allow for additional parking during the ski season.
The second item on the agenda was a discussion of the Conference Center.
Mayor Kurz stated that now the center had been approved by the voters, it was
time to figure out when, what and how this project would be completed. Items to
~;mcasterlmin1200211 i 1902 1
be discussed included the merits of an owner's representative to help the town
thru the project, preliminary time frame, review available data, look at potential
schematic plans, and decide on an RFP for contractors. Discussion followed
regarding designlbuild or bid project options. Town Manager McLaurin stated in
order for the half-cent sales tax and 1.5 percent lodging tax to be effective
January 1, 2003, an ordinance would need to be presented to the Council for first
reading at the December 3, 2002, evening meeting. Other documents needed
for December 3`~ included a request for proposal (RFP) for an owner's
representative, an RFP for a project developer, and a document outlining a
structure and selection process for a project oversight steering committee to
include two councilmembers, representatives from small and large lodges and
several local citizens. It was also suggested using additional outside expertise to
negotiafie conveyance of the land for the conference center from Vail Resorts to
the town. Another suggestion was to visit conference centers in the surrounding
areas to acquire some indication of how they functioned. Diana Donovan
suggested the possibility of designing one of the two 20,DDD sq. ft. spaces for
multi-purpose use to address the need for a gymnastics center and other indoor
recreational needs. Other councilmembers were not in agreement, stating the
voters had voted on a conference center and that should be the main focus of the
space. Donovan also expressed frustration on the result of the election, feeling
she was not totally informed on the process.
The Council also discussed the results of the 4 mill levy tax increase that was
defeated for capital projects and increased fire protection. councilmembers
expressed their feeling that they had started too late in the year getting the word
out on what the increase would be used for and how importanfi it was to the 5-
year capital plan. Greg Moffett the single Councilmember not supporting the
increase, stated he felt the tax had a chance of passing next year if the Council
started now to educate the public on the need for the increase. Chuck Ogilby
suggested moving forward in authorizing a debt service mill levy that would raise
$1.2 million in 2003, another $1.3 million in 2004 and $793,000 in 2005, with a
sunset provision to 2003, assuming the voters passed a mill levy increase in
2003. Town Manager McLaurin stated the town's ability to assess a mill levy
equal to the debt service on 1992-A bonds for a three year period dates back to a
bond election in 1985 and does not require voter approval. Bill Jewi#t felt it
inappropriate to authorize a tax increase after voters have said no. Several
suggestions followed including pursuing a use tax, reviewing Vail Tomorrow
objectives, examining and fine-tuning town expenses, and a recommendation by
Town Manager McLaurin to continue to focus on funding capital improvements in
Vail Village and Lionshead to retain Vail's status in the skiing community. Paul
Rondeau, Vail local, suggested the formation of a citizens' advisory group to
provide options for the Council to consider. All suggestions and ideas will be
discussed at the December 3`d Council meeting, along with a suggestion to
include this as an agenda item on all upcoming meetings.
r~
I.J
F:mcasterlmin12002/111902 2
The third item on the agenda was Ordinance #31, Series of 2002, first reading,
an ordinance amending Title 3, Chapter 6 of the Vaif Town code (Commission on
Special Events). Town Attorney Mire stated this ordinance was written to remove
a provision for the appointment of 10non-voting honorary advisory members.
The Council encouraged those members being removed to continue attending
the meeting as interested parties and recommended the advisory members
receive the benefit package they were entitled to as members of the board for
this year. Mayor Kurz inquired as to how this ordinance came about. Attorney
Mire stated he was advised to draft the ordinance after a discussion between
Mayor Kurz, Bill Jewitt and staff. Bill Jewitt moved to approve Ordinance #31 on
first reading, requesting former members be extended the benefit they were
entitled to. Greg Moffet seconded the motion. A vote was fiaken and the motion
passed unanimously, 6-0.
The fourth item on the agenda was the second reading of Ordinance #30, an
annual appropriation ordinance adopting a budget and financial plan and making
appropriations to pay the costs, expenses, and liabilities of the Town of Vail,
Colorado, for its fscal year January 1, 2003 through December 31, 2003. Judy
Camp, Finance Director, stated no changes had been made to the ordinance
from first reading. Diana Donovan stated she would be voting in favor of the
ordinance reluctantly, feeling the need for additional cast savings and reductions
in 2003. Greg Moffet made a motion to approve Ordinance #30 on second
reading. Bill Jewitt seconded the motion. A vote was taken and the motion
passed unanimously, 6-0.
The fifth item on the agenda was the approval of a BuylSell Agreement with
Eagle River Water and Sanitation District. Town Attorney Mire stated the town
had reached terms with the Eagle River Water District that would allow the town
manager to sell the property. Greg Moffet moved to approve the buy-sell
agreement, stating the document had been reviewed by the Council earlier in
executive session. Bill Jewitt seconded the motion. A vote was taken and the
motion passed unanimously, 6-0.
The sixth item on the agenda was the Town Manager's Report. Town Manager
McLaurin requested approval from the Council to enter into an intergovernmental
agreement with Eagle County for animal control services. Diana Donovan
suggested the county should provide the service at no charge to the town in
exchange far the amount of tax revenues the town generated for the county.
Mayor Kurz stated he felt it was more expensive far the town to provide these
services. Town Manager McLaurin agreed wi#h Mayor Kurz, stating he felt this
was the appropriate way to go. Greg Moffet moved to approve the
intergovernmental agreement. Bill Jewitt seconded the motion. A vote was
taken and the motion passed 5-1, Donovan opposed.
Mayor Kurz congratulated the town for a reduction in water use of 34.5 percent
F: mcasterlm i n120021111902 ~
• for the period May through September 2002, compared with the same period in
2001. This also translated into a savings to the town of $14,381 over 2001.
As there was no further business, Greg Moffet made a motion to adjourn. Bill
Jewitt seconded the motion. A vote was taken and the motion passed
unanimously, 6-0 and the meeting adjourned at 8:30 P.M.
O~N OF Vim! Respectfully submitted,
~ ';
S~'~"' Ludwig Kurz;~Mayor
ATTEST: ~o~oRada
11 ~ -'
ore! ' onaldson, Town Clerk
Minutes taken by Mary A. Caster
L'
•
F:mcasterlmin/2002!111902 4
.7
•
•
TOWN COUNCIL
EVENING MEETING
TUESDAY, December 3, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order by Mayor Kurz
on Tuesday, December 3, 2002, at 7:00 P.M. Mayor Kurz noted Greg Moffet had
not arrived.
MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro~Tem
Dick Cleveland
Diana Donavan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF PRESENT:
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation.
There were no participants.
The second item on the agenda was the Consent Agenda. Dick Cleveland
made a motion to approve the November 5 and ~ 9, 2002 meeting minutes. Rod
Slifer seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
The third item on the agenda was a discussion of RFP's for the Conference
Center. The discussion first involved a recommendation by the Town Manager to
form an oversight committee. This committee will be asked to develop
recommendations to the Council on conference center programming, design and
operational issues. The committee will be comprised of two representatives from
the lodging community; 2 representatives from the retaillbusiness community; 2
representatives from the community at large; one representative from Vail
Resorts and 2 to 4 representatives from the Town Council Councilmembers
Rod Slifer, Ludwig Kurz, Greg Moffet and Diana Donovan expressed interest in
serving on the committee. Other community members interes#ed in serving on
the committee were asked to contact Assistant Town Manager Pam Brandmeyer.
Diana Donavan stated it would be beneficial to have representation from both
F:mcasterlminl20021120302 1
. proponents of the conference center as well as people who were skeptical ofi the
conference center's success. Town Attorney Mire stated he would investigate
what role the Council representatives would have when the project entered the
town's development review process.
Greg Moffet arrived at 7:10 p.m.
Council asked that interested parties contact a councilmember or staff if
interested and directed Suzanne Silverthorn to issue a press release informing
the public of the formation of this committee. It was also suggested that Town
Attorney Mire attend the meetings. The Council then directed staff to prepare
two requests far proposals (RFP}, one far a development package that included
architectural design services, a contractor and a facility operator. The second
RFP would be for an owner's representative that would act as an independent
resource to serve the town's interests. The Council generally agreed the land
transfer with Vail Resorts needed to be resolved as soon as possible. Rod Slifer
made a suggestion to hire a real esta#e attorney to assist with the land transfer
negotiations.
The fourth item on the agenda was Ordinance 32, Series of 2002, first reading,
an Ordinance Adopting a Public Accommodation Tax; Providing Amendments to
the Town's Sales Tax Code. Mayor Kurz stated the Council had looked at the
ordinance in the afternoon work session. Attorney Mire presented the ordinance,
• stating approval of what would be necessary to accomplish the debt service.
Greg Moffet moved to approve Ordinance 32 on first reading. Rod Slifer
seconded the motion. Jim Lamont addressed the council, expressing concern
regarding the process to be used to remove the tax in the event the project was
unable to move forward. Attorney Mire stated the process to remove the tax
would require action by the Council and a rebate to taxpayers if monies remained
in the conference center fund. Diana Donovan expressed reservations
concerning the ordinance, but stated she would vote for it on first reading. A
vote was taken on the motion and the motion passed 6-1, Jewitt opposed.
The fifth item on the agenda was Ordinance #33, Series of 2002, first reading,
second supplemental appropriation to the 2002 Budget. Greg Moffet moved to
approve Ordinance #33 on first reading. Rod Slifer seconded the motion.
Judy Camp, Finance Director, addressed the Council, stating $10,500 for the
library security system needed to be added to the expenditures. Moffet amended
his motion to include the $10,500. Slifer amended his second. Diana Donovan
stated although she would be voting in favor of the motion she did not think it
looked Pike the town was trying very hard to save money. A vote was taken on
the motion and the motion passed unanimously, 7-0.
The sixth item on the agenda was Ordinance #34, Series of 2002, first reading,
an ordinance providing for the levy assessment and collection of town ad
• valorem property taxes due for the 2002 tax year and payable in the 2003 fiscal
F:mcasterlmin12002l120342 2
. year. Greg Moffet moved to approve Ordinance #34 on first reading. Sill Jewitt
seconded the motion. Greg Moffet asked for an explanation of abatement. Steve
Thompson, former TOV 1=finance Director, responded to his request. A vote was
taken and the motion passed unanimously, 7-0.
The seventh item on the agenda was Ordinance #31, Series of 2002, second
reading, an ordinance amending Title 3, Chapter 6 of the Vail town Code,
(Commission on Special Events}. Town Attorney Mire stated no changes had
been made to the ordinance from first reading. Dick Cleveland moved to
approve Ordinance #31 on second reading. Bill Jewitt seconded the motion.
Diana Donovan asked if the commission had met since first reading of this
ordinance. Bill Jewitt responded the committee had not met, but had a meeting
scheduled on December 10th. Donovan asked if Jewitt felt the advisory group
would continue to attend the meetings. Jewitt responded he felt the ones that
were active previously would probably continue to do so. A vote was taken on
the motion and the motion passed unanimously, 7-0.
The eighth item on the agenda was the Town Manager's Report. Acting Town
Manager Pam Brandrneyer referred to the item in the report regarding the
Teva Mountain Games in June sponsored by Untraditional Marketing, Inc.
Discussion followed regarding in-kind services. Dick Cleveland referred to a
memo he sent to the Council regarding the actual cost as opposed to the cost
figured in the proposal, feeling they were definitely lower than the actual cost.
Discussion followed regarding in-kind services and the need to cut expenditures
m the future. Bill Jewitt made a motion to deny the Teva Mountain Games
request. Rod seconded the motion. Diana Donovan expressed her concern that
the Council was cutting the right things. A vote was taken on the motion and the
motion failed, 5-2. Greg Moffet then moved to give Teva Mountain Games
$1,552 in in-kind services. Dick Cleveland seconded the motion. Chuck Ogilby
suggested an addition to the motion to include permission for Joel to work with
the town to achieve at no additional cost to the town to schedule town staff. Greg
Moffet amended his motion to exclude any sign making. Dick Cleveland
amended his second. Diana Donovan expressed the town would prefer to put
the banners on town property. A vote was taken on the motion and the motion
passed unanimously, 7-0.
As there was no further business, Greg Moffet made a motion to adjourn. Rod
Slifer seconded the motion. A vote was taken and the meeting was adjourned at
8:30 P.M.
Respectfully submitted,
~~ ~~~
. Ludwig Kurz, f~iyor
F: mcasterlm inl20021120302 3
•
ATTEST:
~~
elei onaldsan, Town Clerk
Minutes taken by Mary A. Caster
•
•
F:mcasterlminl20021120302
TOWN COUNCIL
EVENING MEETING
TUESDAY, December 17, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
The regular meeting of the Vail Town Council was called to order at 7:00 P.M. on
Tuesday, December 17, 20D2.
MEMBERS PRESENT: Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro~Tem
Dick Cleveland
Diana Donovan
Bill Jewitt
Greg Moffet
Chuck Ogilby
STAFF MEMBERS: Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation.
. Joe Staufer, longtime Vail resident and business owner, addressed the Council,
expressing concerns with the location of the proposed conference center.
Staufer felt a better choice would be the Hub site originally planned to connect
Vail with Lionshead. Staufer also urged the Council to proceed with caution on
the Holy Cross site, making sure environmental tests were complete and not the
town's responsibility. Staufer also referred to the announcement by Keystone
after the town`s election regarding the losses in their convention center. Staufer
advised the Council to be careful and not rush into anything.
The second item on the agenda was the presentation of TOV Youth Award
Winners. Sybill Navas, Vail Valley Exchange Program, addressed the Council,
asking she be moved to the next item, as all of her award winners were not yet in
attendance.
The Council then addressed the third item on the agenda, a presen#ation by
Leslie Pickling, Art in Public Places, regarding Art contest winners. Pickling and
Mayor Kurz recognized Carla Marquez, a Minturn Middle School student, and
Carder Lamb from Vail Mountain School as winners of the art contest, based on
the theme "what my community means to me." The winners' work will be
reproduced on disposable trash cans that will be used during special events in
Vail in 2003. Honorable mention recognition also went to Levi Vasquez, Adriana
Alterman, Kym Salazar, Jordan L'Heureuz, Andres Apostol, Jesi Fox, Renee
Fresquez, Ross Mondragon, Moises Hernandez, Myranda Swedlund, Edgar
F:mcaster/agendaltcmeet120421121742 1
• Puebla, Kaitlin Zdechlik, Aubree Tietbohl, Whitney Berry, Morgan irons, Forrest
McKinney, Jelll Ellefson and Devon Ferguson. Awards were also presented to
Pam Brandmeyer, assistant town manager, and Larry Pardee, streets and
maintenance manager, for their creation of signature manhole covers. Pickling
stated the replicas were very popular over the holidays. Mayor Kurz stated the
manhole covers were seen throughout the country, with various news media
doing stories on the sale of the covers.
Mayor Kurz then went back to the presentation of the Town of Vail Youth Award
Winners. Sybill Navas, Vail Valley Exchange coordinator, introduced Alexandra
Dulude, a junior at Vail Mountain School. Dulude was the dual winner of the
Youth Recognition Award and the Youth Ambassador Award. Duncan Robinson
was recognized as the Youth Ambassador Award winner from Vail Mountain
School, and Maggie Sheahan of Battle Mountain High School was introduced as
the recipient of the Youth Recognition Award winner. A $1,000 scholarship
award will go to the recognition award winners, and a trip to Australia and $500
expense money will be given to the ambassador award winners. These formal
awards will be presented to the winners during the school awards ceremonies in
the spring. Twa Australian exchange students, Bonnie Leighton and Simone
Labelle, were introduced to the Council, expressing their appreciation for the
opportunity to visit Vail and live with their host families.
• The fourth item on the agenda was a discussion regarding next steps far
appointments to the Conference Center Oversight Committee. At the
recommendation of Mayor Kurz, the committee will be appointed at the January
7, 2003, Council meeting. Counci! encouraged applicants to get their letters into
the town manager's office, in a single-page, resume style. The Council agreed to
appoint the committee wit11 interviews if needed.
The fifth item on the agenda was considerationlapproval of Request far
Proposals {RFP's) for the Conference Center. Town Manager McLaurin
recommended discussion of this topic be postponed to the January 7t" meeting to
enable additional time for evaluation of the two draft RFPs associated with the
conference center project.
The sixth item on the agenda was discussion regarding approval of Ford Park
Managed Parking for 2003 Summer. General consensus was that the plan had
gone the smoothest it ever had during last summer. Diana Donovan and Dick
Cleveland stated they had not been notified of the last meeting and Assistant
Town Manager Brandmeyer stated she would see they were added to the a-mail
list. Donovan suggested exploring ways to modify the program during the early
morning periods. Greg Moffet then moved to approve the plan. Chuck Ogilby
seconded the motion. A vote was taken and the motion passed unanimously, 7-
0.
• The seventh item on the agenda was Ordinance 32, 2~d reading, An Ordinance
~:mcasterlagendaltcmeet120021121702 2
Adopting a Public Accommodation Tax; Providing Amendments to the Town's
Sales Tax Code Town Attorney Mire presented the ordinance to the Council,
stating the ordinance had been approved on first reading with no changes. Greg
Moffet moved to approve Ordinance No. 32 on second reading. Dick Cleveland
seconded the motion. Diana Donovan asked for clarification in the event the
town did not proceed with the convention center what would happen to the
money that had been collected by the town. Town Manager McLaurin explained
the town would seek the best way to return the money to the public. Attorney
Mire stated if the conference center was not built, an ordinance would be written
repealing this ordinance and refunding the unspent portion to the public. A vote
was taken on the motion and the motion passed 6-1, Bill Jewitt opposed.
The eighth item on the agenda was Ordinance #33, Series of 2002, second
reading, second supplemental appropriation to the 2002 Budget. Judy Camp,
Finance Director, stated the was the same ordinance as approved on December
3rd, 2002, on first reading. Dick Cleveland moved to approve Ordinance #33 on
second reading. Rod Slifer seconded the motion. A vote was taken and the
motion passed unanimously, 7-0.
The ninth item an the agenda was Ordinance #34, Series of 2002, 2nd reading,
an ordinance providing for the levy, assessment and collection of town ad
valorem property taxes due for the 2002 tax year and payable in the 2003 fiscal
year. Greg Moffet moved to approve Ordinance #34 on second reading. Bill
i Jewitt seconded the motion. Judy Camp, Finance Director, advised the Council
this ordinance had been modified on second reading to reflect final assessed
valuation figures from Eagle County, setting the town's property tax rate at 4.717
miNs. Moffet amended his motion to reflect the change in asked valuation
figures. Jewitt amended his second. A vote was taken and the motion passed
unanimously, 7-0.
The Council then referred to a discussion held during the afternoon work session
regarding Ellefson Park. Dick Cleveland moved to approve a request from the
Art in Public Places Board to authorize an expenditure of $8,500 from the
existing Public Works budget to commission a memorial plaque by local artist
Kathryn Wheeler that will be carved into the picnic pavilion at Ellefson Park.
Greg Moffet seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
Greg Moffet moved to direct staff to accept the lowest bid for publication of legal
notices in 2003. Dick Cleveland seconded the motion. A vote was taken and the
motion passed unanimously, 7-0.
The tenth item on the agenda was the Town Manager's Report. Town Manager
McLaurin reported on a recommendation from the Lionshead Task Force to allow
a landscape design team from Vail Resorts to prepare an initial Lionshead
• streetscape sketch plan relating to the proposed Lionshead redevelopment.
F: mcasterlagendaltcmeet120021121702
McLaurin also referred Council to a proposed revenuelbudget discussion
calendar which extends from December 17, 2DD2 to February 18, 2003.
McLaurin was also congratulated by the Council for the publicity generated by
the town manager's office regarding $20,000 in manhole cover sales.
As there was no further business, Greg Mallet made a motion to adjourn. Rod
Slifer seconded the motion. A vote was taken and the motion passed
unanimously, 7-D, and the meeting was adjourned at 7:50 P.M.
4~~~ ~~~
~~~i-~,
ATTE T: (,~~ORADp
or i Donaldson. Town Clerk
Minutes taken by Mary A. Caster
•
Respectfully submitted,
r~;P (.~~i(,[,(..~,
Ludwig Kti"r,~, Mayor
F;mcasterlagendaltcmeet1200211217D2 ~