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Home My WebLink About2000 Vail Town Council MinutesVA1L TOWN COUNCIL -MINUTES TUESDAY, February ~, 2000 :00 P.M. ~he regular meeting of the Vail Town Council was held in the Tawn Council Chambers an Tuesday, February 1, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Sybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogilby Kevin Foley Diana Donovan Greg Moffet COUNCIL MEMBERS ABSENT: Ludwig Kurz, Mayor STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Aarticipation. Kaye Ferry of the Merchants Association commended the Council for putting effort into the employee housing project. She asked Council not to wait until the year 2001 to deal with this issue. Dennis Jones expressed the same thoughts and said that the Town of Vail cannot afford to ~ose any of its employee housing. ~he second item on the agenda was the Consent Agenda. Kevin Foley moved to approved the Consent agenda. reg Moffet seconded. A vote was taken and was passed unanimously, 6-0. The Third item on the agenda was Guest Service Recognition Awards. Suzanne Silverthorn asked Council to join in congratulating Vail's Employee Guest Service Recognition winners for January and assist in the prize drawing activities. Fifteen of the 25 honorees were present as Mayor Pra-Tem Sybill Navas and Vail Mountain Chief Operating Officer Bill Jensen drew for more than $2,000 in prizes. The prize winners were Holly Fuller of Vail Associates, winner of a ski pass; Anne Schubert of the Baggage Cheque, winner of a gold parking pass; Susan Garcia of Vail Cascade Resort, winner of a $100 check from the Vail Village Merchants Association; Ann Eggers, winner of a $100 certificate from the Lianshead Merchants Association; Becky Levi-Cohen of Vaif Associates, winner of a $100 certi#cate from the Vaif Valley Restaurant Association; and Eric Perkins of Colorado Footwear, winner of a gift certificate from the Daily Grind. Nominations for February's honorees are now being taken and are due to the Town of Vail by Feb. 25. The guest service award was launched by the Vail Community Task Force in November as one of eight Vail Renaissance initiatives aimed at recapturing Vail's number-one resort status. In November, the Town of Vail and its Community Task Force partners launched a monthly employee The fourth item on the agenda was the second reading of Ordinance No. 2, Series of 2000, an ordinance amending the Official Zoning Map for the Town of Vaif in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning Part of Tract B, Vail Village Seventh Filing (Ski Ciub Vail) from Agriculture and Open Space (A) District to Ski Base Recreation (SBR) District. Brent said on December 14t~', the Town Council reviewed the approved development plan and rezoning request for Ski Club VaiPs new facility. At that time, Council (and the PEC) advised staff to pursue an agreement with Ski Club Vail regarding contributions for streetscape improvements. Ski Club Vail's construction estimator evaluated the cost of the Town's proposed streetscape improvements along Vail Valley Drive and staff has reviewed the numbers for accuracy. ail Town Council Minutes Fabruary 1, 2000 1 .a .: .f Ski Club Vail proposes to contribute $14,450 in the form of landscaping, grading and irrigation along Vail Valley Drive. This amount is equal to 39% of the total cost for streetscaping along the Ski Club Vail parcel (or ~ 1,2°~0 of the total cost for streetscaping between the Golden Peak bus stop and the Pinas del Norte property). A Scomplete review of the rezoning request and estimates for streetscape improvements has been included in the staff memorandum. At the December 13`", 1999 meeting, the Town's Planning and Environmental Commission recommended that the Vail Town Council approve the applicant's request for a rezoning from "Agriculture and Open Space" to "Ski Base Recreation". The Community Development Department recommends that the Town Council approve Ordinance No. 2, Series of 2000 on second reading, subject to the following finding: That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropria#e for the area. Greg Moffet moved to approved Ordinance No. 2, Series of 2000 on second reading with the following findings: That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropriate for the area. 2. Council approves Ski Club Vail's proposal to contribute the equivalent of $14,450 (or 39% of total streetscaping costs) worth of landscaping, grading and irrigation along Vail Valley Drive, in accordance with the Town's streetscape Masterplan. Kevin Foley seconded. The motion passed unanimously, 6-0. The fifth item on the agenda was the Town Manager's Report. Bob Mclaurin said the Town was in the process of negotiating a replacement of the in-town shuttle. He said the Town was looking into the idea of moving away from rubber tires. The preliminary study shaufd be done in 4 to 6 weeks. Kevin Foley asked haw much .money would this involve. Bob Mclaurin said around $15,000 dollars. evin Foley moved to adjourn. The motion passed unanimously, 6-0. The meeting adjourned at 7: 39 p.m. .. ... ~R~(`pUB!/ Respectfully submitted, ~: •~~ :~ rLo~~~~ ~ ~`,~/ DONALDSON f=o Ludwig Kurz, [I~fayor ~p~'~p~ ~ "r ATTFS~ ~ore[e~ Donaldso ,Town Clerk Minutes taken by Beth Salter . Vail Town Council Minutes February 1, 2000 .. , VAIL TOWN COUNCIL -MINUTES TUESDAY, February 15, 2000 :00 P.M. ~he regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, February 15, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor -Sybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogilby Kevin Foley Diana Donovan Greg Moffet STAFF MEMBERS PRESENT: Bab McLaurin, Town Manager -Absent Tom Moorhead, Tawn Attorney Pamela Brandmeyer, Assistant Town Manager The first item an the agenda was Citizen Participation. Moe Mulrooney, of the Learning Tree administrative team and Kristy Grim, of the ABC School administrative team gave imput to the Council as to what they would like to see #or a community pre-school. Moe Mulrooney referred to a memo that she presented to Council ~hile addressing the public. Kristy Grim added that rumor has it that the public's opinion is that apre-school does not belong in Donovan Park. She said they would like to have a clarification as to location for the pre- ~chaol so they can move forward with fund raising and the program planning process. Kaye Ferry, of the Vail Village Merchants Association, said that she would not have a booth at the West Fest again. The cost of $750.00 for entrance fees, the amount of work, the number of employees, and confusion of the whole thing was not worth it. She said the three local merchants that participated last year would not be participating this year for the same reasons. She told Council she thought it was important they try to make it so that local merchants could afford to have a booth or could have a booth free-of-charge based on their already having obtained a business license. The second item on the agenda was the first reading of Ordinance No. 3, Series of 2000, an ordinance authorizing the conveyance of fee title to the fallowing real property owned by the Town of Vail and located at 770 Potato Patch. On December 9,1994, the Town of Vail acquired the care taker unit at 770 Potato Patch Drive Condominiums for $76,000. The Tawn was able to acquire this unit as a result of a law suit filed by the Federal Deposit Insurance Corporation against the Town of Vail and 770 Potato Patch Drive Condominium Association to remove a restriction on the unit being utilized as a care taker unit and not to be sold separate from the other common elements of the Association. FDIC had acquired the title to the unit as Receiver of Sllverado Banking, Savings and Loan Association upon its failure. The Town of Vail received the property by Quit Claim Deed from Silverado Investment Company without restrictions on resale. The last appraisal on the unit was $225,000. The unit has been rented to a Town of Vail employee far $850 a month. This unit, due to its value and due to the expensive monthly assessments and special assessments, is not ideal as an employee housing rental unit. It is believed that a sale could be consummated which would provide the opportunity to buy one ar two additional units that would more appropriately function as housing for employees. The staff recommended the Town Council approve Ordinance No. 3, Series of 2000, on first reading. Kevin Foley moved to approve the ordinance, Greg Moffet seconded. Vail Town Council Minutes February 15, 2000 l • • • • • a VAIN TOiNN COUNCIL -MINUTES TUESDAY, January 4, 2000 s:ao P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, January 4, 2000. The meeting was called to order at approximately 6:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogifby Kevin Foley Diana Donovan Greg Moffet Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item an the agenda was Citizen Participation: Dan Telleen, owner of Karats in the Village, said aver the weekend two Town of Vaii trucks were parked in prime parking spaces in the Village Parking structure. He warned Council to get signed agreements with contractors and developers with regard to parking while doing construction in the Vail Village. Kaye Ferry, representing the Vail Village Merchants Association stated that on New Year's Eve everyone that had to work did not get to go home until after 4:00 A.M. because of inventory. She suggested that these individuals have their parking tickets voided, along with those who left their cars because of not driving while intoxicated. She had many complaints there are not enough booth attendants in the parking structures. She said one time there was nobody taking credit cards at four in the afternoon. She questioned the location and the type of sign tha# the Mountain Adventure Center had put up. She than addressed the employee housing issues stating that every year it gets worse. In closing, she said the Vail Village Merchant Association is in favor of the Vail Village Plaza Hotel. The second item on fhe agenda was the consent agenda: Item A: Ordinance No. 37, Series of 1999, Second reading of an ordinance amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning map; rezoning lot 34, Buffehr Creek subdivision from primary secondary (PS) district to outdoor recreation district. Kevin Foley moved to approve item A of the Consent agenda, Ordinance No. 37, Series of 1999, Sybill Navas seconded the motion. A vote was taken and the motion was passed unanimously, 7-0. The third item on the agenda was a presentation by the U.S. Forest Service on the proposed US Forest Service amendments to the White River National Forest Plan. The White River National Forest Plan (adopted in 1984} guides management activities for forestlands and resources within the White River Region. The National Forest Management Act requires that forest plans are updated every 15 years in order to ensure consistency with the results of 1 Vail Town Council Minutes January A, 2000 monitoring and evaluation changes in public demand, new direction at the national level, public comment, and other new information. As required by federal codes, the U.S. 1=orest Service is currently in the process of revising the White River National )"crest Plan. The U.S. Forest Service has developed six plan alternatives for the forest based on different themes and management philosophies. Their preferred plan alternative {Alternative D) "addresses the idea that a higher priority be given to physical and biological resources than to human uses of the forest." Representatives from the U.S. Forest Service gave an overview presentation of the planning process, the different plan alternatives, and potential impacts to the Tawn of Vail. Representatives from the Northwest Colorado Council of Governments and Eagle County also spoke to their concerns with the Town Council. The deadline for public comment on the proposed plan amendments is May 9, 2000. Gary Severson, Executive Director from NWCOG, said the mission of Northwest Colorado Council of Governments is to build multi-jurisdictional, intergovernmental partnerships to address issues affecting the region and to advocate members' interests and needs with local, state, and federal entities. He then addressed the following 3 items: ~ . Multi-Jurisdictional Collaborative Planning, Implementation, and Monitoring for Intermixed Lands. 2. The Effects of Urbanization on Multi-Jurisdictional Planning and Management. 3. Community Relationships to Sustain Community Vitality and Healthy Ecosystems. • • • Caroline Upton, Forest Planner, Glenwood Springs, and Linda Riddle, Holy Cross District Ranger, representing the Forest Service presented a slide presentation that outlined Exhibit A. Alex Cuttingham handed out Exhibit C and presented three maps. He then gave a brief overview of the White River NF Draft Master Plan Eagle County Review. Jeff Berman, President of Colorado Wild, Boulder, Colorado, cautioned everyone to look at alternatives and details. The statement that ski areas will not be able to expand under alternative D is not true. Copper Mountain still has 5 lifts that can be built. Vail still has areas in Category 3 that are not built out. Skier numbers have not grown for the last 2 decades and the ski area has more than doubled in size. Sloan Shoemaker, Aspen World Workshop, Basalt, Colorado, said counties with Wilderness designated areas are growing in population 2 to 3 times the rate of other counties. Paul Rondeau said no one could say go with one alternatvie verses another alternative without looking over the material that was handed out. Richard Compton, Aspen World Workshop, Aspen Resident, presented a map of all the roads and green areas #hat are more than 1 mile from the road. He showed that very little land is removed from human influence and impacts from off road vehicles. To keep it the way it is now, he recommended not changing a thing. No action was taken as this presentation was for information purposes only. The fourth item on the agenda was the first reading of Ordinance No. 1, Series of 2000, an Ordinance amending Ordinance No. 2, Series of 1992, to provide far an amendment to the approved development plan for Special Development District No. 6, Vail Village Inn, Phase IV, 2 Vail Tawn Cauncii Minutes January 4, 2000 to allow for the construction of the Vail Plaza Hotel; and setting forth details in regard thereto. On November 23, 1999, the Town of Vail Planning & Environmental Commission held a public hearing for the final review and recommendation of a major SDD amendment and conditional use permit request to allow for the redevelopment of Phase IV, Vail Village Inn, Special Development District No. 6. Upon review and consideration of the request, the Planning & Environmental Commission unanimously recommended approval of the redevelopment proposal to the Vail Town Council, with conditions. On December 7, 14, & 21, 1999, the Vail Town Council held worksessions to discuss the numerous aspects of the redevelopment proposal. h'alCowing discussions, which provided input to the applicant, the Vail Town Council directed staff to draft an ordinance for review and consideration on January 4, 2000. George Ruther outlined the staff report and the history of this project. He drew the Council's attention to the letters received by concerned citizens. He then circulated photos of views from the Gateway building. Chuck Lipcon, owner of a unit at the Vail Gateway, said the Gateway was required to cut out a portion of the building so that certain views would be protected. The Gateways view of the mountain would be impacted with the construction of the Vail Village Plaza Hotel. This project prevents pedestrian access to and from the Village. He said the project is illegal, unethical, and unneighborly. He said homeowners were not aware of the meetings concerning this project. George Ruther advised him that all meetings (about 30 in total) were posted on the web. Also Public Notices were sent to al! property owners. Jim Johnson, owner of a unit in the Gateway Plaza, said he never received a Public Notice regarding this project. Estaquio Cortina said he is for the project. Raymond Correria, who is a resident in East Vail, said this is a matter of principle. If Council allows this project, the Council will have allowed a precedent. He did not wan# to see another Beaver Creek established here and wanted this project denied. Hermann Staufer stated the need exists now for new hotel rooms. Paul Johnston, Christiania Lodge, said this may be the last chance to get a conference facility of this scale in our lifetime. Steve Rosenthal, Colorado Footwear, said we need to realize we have competition 10 miles away. Jim Lamont, East Village Home Owners Association, suggested switching portions of the building around. Michaela Cacioppa said a convention center is needed in the Vil{age and Lionshead. Greg Moffett said he was concerned about keeping the employee housing in town. • Sybill Navas said it was great that we would be getting employee housing in town. The 3 Vail Town Council Minutes January 4, 2000 • • conference facilities are needed along with #irst class accommodations, with the added bonus of replacing an eyesore of a parking lot. She stated that she was concerned about the traffic this project will generate but supports this project on the whole. Rod Slifer feels there is a need for a third lane on Vail Road. Employee housing should be accommodated on site, and he supported the project. Diana Donovan said the project should not be allowed to stage on public lands. Employees need to park along the north waEl and at the far end of the parking structure. The developers should fix pavers, and the hotels should be responsible for the required landscaping and every#hing else that is on Town Property. The Set back on Vail Road has to be honored. The parking and loading dock should be open to other businesses and should be affordable. Trees need to be left in place on Meadow Drive. She further supported keeping employee housing in Vail. Chuck Ogilby said it was important to get his previous comments included in the revised ordinance and he would like to see employee housing kept on site. Other than these comments, he said he would support it. Ludwig Kurz said it was important to have convention facilities. The view corridor has been pretty well obliterated at this time. He said he would like to see employee housing units an site but was not willing to go with the extra height to accommodate them. He said if the employee housing had to be built off~site, but in town, he would require higher densities. Greg Moffet moved to approve on fiirst reading Ordinance No. 1, Series of 2000, an ordinance- Kevin Foley moved to adjourn at 10:20 P.M. Greg Moffett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. amending Ordinance No. 2, Series of 1992. Sybill Navas seconded the motion. A vote was taken and the motion passed 5-2, with Kevin Foley and Diana Donovan opposing. Town Manager's Report. Bob stated if there were any issues regarding the survey, Council should see Suzanne or himself. Respectfully submitted, ~ ~ `y ~ ~ ~ r r r r G r r~ ~ ~ l~~!' /v ,~ .~Q i~ t 9/~ ~'~ ~ ~~ Ludwig Kurz, M~.ybr `' ~ ~ ~ ~ Z • ~h~ ~~~~~~ ~ ~ ~~~~~~~ . ATT~S~: L relei Donaldson, Town Clerk Minutes taken by Beth Salter 4 Vail Town Council Minutes January 4, 2000 VAIL TOWN COUNCIL -MINUTES TUESDAY, January 18, 2000 7:00 P. M. ~he regular meeting of the Vaii Town Council was held in the Town Council Chambers on Tuesday, January 18, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas., Mayor Pro-Tern Rod Slifer Chuck Ogilby Kevin Foley Diana Donovan Greg Moffet STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Kaye Ferry reminded everyone who purchased a Merchant Ski Pass, and has not attended "Turn It Up", that Wednesday is his or her last chance. She said the WTCB guaranteed the information booths would function in a way to promote only Town of Vail businesses and as far as she can tell this was not happening. She also thought that neon signs were not allowed and noted that the La Cantina has a neon sign. She said there is no consistency with the signage program. ~erv Lapin, President of the Vail Valley Youth Exchange, introduced Shane Mahoney and Sara Greenwood who are here on the Youth Exchange Program. They expressed thanks to the Town Council and relayed some of their experiences that they have had since coming here. The second item on the agenda was the consent agenda. Approval of meeting minutes from December 7 & 21, 1999 and Resolution No. 1, Series 2000, allowing the Town to move its Dana investments to Charles Schwab. As discussed with the Councii in December, fees at Charles Schwab are estimated to be $1,000- $15001year lower than at our current custody account SybilE Navas moved to approve the meeting minutes from December 7 & 21, 1999, and Resolution No. 1, Series 2000. Gregg Moffet seconded the motion. A vote was taken and the motion was passed unanimously, 7-0. The third item on the agenda was Wayfinding Phasing and implementation Schedule. Suzanne Silverthorn said in July 1999, the Vail Town Council authorized development of a plan to improve directions! signage for motorists and pedestrians from I-70 to the commercial core villages. In August 1999, Corbin Design of Traverse City, Michigan, was awarded a contract to update the town's Wayfinding system. Program concepts were presented to the Vail Town Council on Nov. 16, 1999. At that time, the Council directed staff to return with a detailed phasing schedule and cost estimate for implementation, which is the subject ofi this latest presentation. The 2000 capital budget provides $250,000 for recommended wayfnding improvements. Suzanne briefly reviewed the Wayfinding and signage Program for the Town of Vaii. She said the town would do all installation. All fabrication would be subcontracted out. She said the first signs to be installed would be within about 8 weeks firom the time of approval. Sybill Navas asked if there would be a saving if 2 years worth of signs were made at one time. Suzanne said it .would probably be 10% to 12% savings. Sybil suggested getting the first two phases done as soon as passible so hat the signage would be complete as a whole and unified. Kevin Foley suggested that we propane a question in ail Town Council Minutes January 18, 2000 1 the Town survey as to how the residence would like to handle internal street signs. Sybiil Navas moved to approve the wayfindmg phasing and implementation schedule with authorization to proceed with phase one and phase 2. Greg Moffet seconded. A vote was taken and the motion was passed unanimously, 7-0. The fourth item on the agenda was the first reading of Ordinance No. 2, Series of 2000, an ordinance amending the ~fficial Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning Part of Tract B, Vail Village Seventh Filing {Ski Club Vail} from Agriculture and Open Space (A) District to Ski Base Recreation (SBR) District. Brent Wilson said on December 14th, the Town Council reviewed the approved development plan and rezoning request for Ski Club Vail's new facility. At that time, Council (and the PEC) advised staff to pursue an agreement with Ski Club Vail regarding contributions for streetscape improvements. Ski Club Vail's construction estimator evaluated the cost of the Town's proposed streetscape improvements along Vail Valley Drive and staff has reviewed the numbers far accuracy. Ski Club Vail proposes to contribute $14,450 in the form of landscaping, grading and irrigation along Vail Valley Drive. This amount is equal to 39% of the total cost for streetscaping along the Ski Club Vail parcei (or 11.2% of the total cast for stree#scaping between the Golden Peak bus stop and the Pinos del Norte property). A complete review of the rezoning request and estimates for streetscape improvements has been included in the staff memorandum. At the December 13th, 1999 meeting, the Town's Planning and Environmental Commission recommended that the Vail Town Council approve the applicant's request for a rezoning from "Agriculture and Open Space" to "Ski Base Recreation."The Community Development Department recommends that the Town Council approve Ordinance No. 2, Series of 2000 on first reading, subject to the following finding: 1. That the proposed zone district is compatible with and suitable to adjacent uses, consistent with the Town's Land Use Plan and Zoning Regulations, and appropriate for the area. Kevin Foley moved to approve the first reading of Ordinance No. 2, Series of 2000. Greg Moffet seconded. A vote was taken and the motion was passed unanimously, 7-0. The fifth item on the agenda was the appeal of the Design Review Board's approval of Potato Patch Club-~ .Additional parking along feeder roadlparkingllandscaping and extension of road, 950 Red Sandstone ~oadlPotato Patch Club Condominiums. Applicant: Potato Patch Club Condominium Assoc., represented by omas Gargan Appellants' Representative: Arthur Abplanalp. Tom Moorhead said staff recommends that the Town Council uphold the Design Review Board's approval with conditions of the proposed improvements for Potato Patch Club Condominiums subject to the following findings: That the standards and conditions imposed by the requirements of Title 12 (Zoning Regulations) have been met. 2. That the conditions imposed on the approval are adequate to protect the interest of the Applicants and the Potato Patch Club Condominium Association. Thomas Gargan said the access to the land parcel has been a problem for many years. Greg Moffet moved to uphold the December 15, 1999, Design Review Board approval of the proposed paving and landscaping at the Potato Patch Club Condominiums. Sybill Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was the second reading of Ordinance No. 1, Series of 2000, an ordinance amending and re-establishing the approved development plan far Special Development District Na. 6, Vail Village Inn, Phase IV, to allow for the construction of the Vail Plaza Hotel; and setting forth details in regard thereto. George Ruther said that on November 23, 1999, the Town of Vail Planning & Environmental Commission held a public hearing for the final review and recommendation of a major SDD amendment and conditional use permit request to allow for the redevelopment of Phase IV, Vail Village Inn, Special Development District No. 6. Upon review and consideration of the request the Planning & Environmental Commission unanimously recommended approval of the redevelopment proposal to the Vail Town Council, ith conditions. On December 7, 14, & 21, 1999, the Vail Town Council held work sessions to discuss the ~ai! Town Council Minutes January 18, 2000 2 numerous aspects of the redevelopment proposal. Following discussions and providing input to the applicant, the Vail Town Council directed staff to draft an ordinance for review and consideration on January 4, 2000, On January 4, 2000, the Vail Town Council approved Ordinance No. 1, Series ofi 2000, (5-2 Donovan, and Foley}. Since first reading Condition No. 23, Section 5, has been amended to take into consideration requests of the ouncil. George presented a site plan showing all the buildings heights within the special development district ~DD}. Approximately 50% of the buildings are below 48' and 50% of the buildings are above 48'. John Dunn said he wanted to state for the record that notices to the owners of the Vail Gateway plaza were mailed to the wrong address. Jim Lamont applauded the effort to adhere to the 20-foot setback but suggested that Council see a final product before final approval. "Property owner in the Nine Vail Road Condominiums.... Richard Scalpella, property owner in the Nine Vail Road Condominiums said he applauds the 20-foot setback. He said this building would be a tremendous improvement. He said he was surprised that retail shops were not required and is very concerned about the amount of traffic that this project will generate. Kaye t=erry said this project has all the elements it needs to take it into the next century. Sybill Navas said that she still has problems with the left turn lane onto Vail Road. She said she is not comfortable buying into the idea that there will not be any traffic problems. She said she shares Mr. Lamont's concern about approving a project without seeing a final product. Diana Donovan said she feels there are too many conditions tonight to approve. She said she is sorry she .does no# have two more weeks to work on this application. ~huck Ogilby said he liked the look of this project from Vail Road. He said he would approve this project if ere is employee housing, not only in the Town of Vail, but most preferably on site. Kevin Foley does not feel this project has taken everything into consideration in order to be approved at this time. Ludwig Kurz said we need to recharge this town. He thinks that this project and other initiatives are needed to get the Town going. If we deny this project we are not willing to make some concessions to help this town. He said he feels that we have enough conditions in place to make a decision. Greg Moffet moved to approve the second reading of Ordinance No., Series 2000, with the following conditions. Pursuant to the findings found in the #irst reading and to the ordinanace with the fallowing changes on page 5. Rod Slifer seconded. A vote was taken and the motion passed 5-3 with Kevin Foley, Diana Donovan and Sybill Navas opposing. The seventh item on the agenda was the Town Manager's Report. Bob told Council that the Town of Avon Town Council has invited them to dinner March 30, 2000. He said for Council to let Beth know if they are able to attend. Bob stated that the lease #or the ground underneath the Ford Amphitheater is up for renewal. As there was no further business, a motion was made by Kevin Foley to adjourn the meeting and Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 9:20 • P.M. ail Tows Council Minutes January 18, 2000 Respectfully submitted, ~ ~~^~ ~udwig Kurz, Mayor f/ ~~~~~~~ ATTE57:~Corelq ©onaldson, ~~ ~~~~ `Town Clerk Minutes taken by i3eth Salter • • ~il Town Council Minutes 7anuary 18, 2U00 ~````v~~~~~~~~ ~~ ~~yq Sri ,~ _ "~~'~~i ~:. r A Mike Jewett said he could not believe that Council would approve this ordinance before finding a buyer fOr the condominium unit in question. Greg Mallet responded by asking why a buyer would bid on a unit knowing ~e would have to wait 6 weeks before knowing if it was for sale. Rod Slifer said that this Ordinance was ~etting Town Council's approval to sell it only. A vote was taken and it passed unanimously, 7-0. The third item on the agenda was the presentation of the proposed Employee Hauling Plan for the Vail Plaza Hotel. The purpose of the work session was to provide the developer with an opportunity to present plans for the required employee housing in accordance with Condition No. 1 of Ordinance No. 1, Series of 2000. On January 18, 2000, the Vail Town Council approved Ordinance No. 1, Series of 2000, (4~3 Donovan, Foley & Navas in opposition). In accordance with the conditions of approval prescribed in Section 5 of Ordinance No. 1, Series of 2000, the Developer was required #o, "submit an Employee Housing Plan to the Tawn of Vail Community Development, within 30 days of the approval of Ordinance Na. 1, Series of 2000, for the review and approval of the Plan by the Vail Town Council andlor reviewing Boards and Commissions, prior to the issuance of a building permit. At a minimum, the proposed Plan shall include, but not be limited to, housing alternatives, with at least one alternative showing 38 beds and at least one additional plan showing 19 beds on-site and within the Special Development District for the consideration of the Town. The required employee housing units shall be located within the Tawn of Vail and comply with the Town of Vail Employee Housing Requirements (Title 12, Chapter 13, of the Town of Vail Municipal Code). The Developer shall provide deed restricted housing for a minimum of 38 employees, and said deed-restricted housing shall be made available for occupancy, and the deed restrictions be recorded at the Office of the Eagle County Clerk & Recorder, prior to requesting a Temporary Certificate of Occupancy far the Vail Plaza Hotel. Nothing contained herein shall obligate the Town to approve such a Plan, nor shall the Developer be required to remove existing proposed uses or density in order to construct the employee housing units on site. The Developer agrees, at the determination of the Town of Vail Community Development Department, to make all necessary applications and proceed through all required development review processes resulting from the proposed Employee Housing Plan." Na action was requested of Council at this time. The Community Development Department was ~ot making a recommendation on the plan at this time. Staff waufd provide a recommendation at the time of final review. Jay Peterson said this was a courtesy presentation to show Council what is in the planning stage. ~le said an additional 3112 feet would be required in height to add enough square footage to keep the beds on site. Tim Losa walked the Council through exhibits showing the location of the units with the additional height. Jay Peterson said they could live with the 3 112 #eet of additional height. He said they created the addition square footage out of cubic footage and by better utilizing the existing space. They put units above the offices and next to the lobby. Jay also said that the new plan has them going down another half level (5 '/z feet} for parking. He said they wanted to save hotel rooms while adding employee housing. Total height would then be 71112 feet. Greg Moffet asked if each floor was 10'/z feet slab to stab, to which Jay Peterson responded "yes". No action was taken as this was for information purposes only. the fourth item on the agenda was a monorail proposal by CARTS (Colorado Alliance for a Rapid Transit Solution). Greg Hall presented a video to Council. Greg Hall said CARTS hired Melanie Kelly as Executive Director. Legislation would be introduced in the Senate on February 17. If it passes the Senate, it would go on to the house. Legislators are asking for approval to place it on the ballot in November 2000. A proposal to use 100 million of excess revenue for developing the technology and building a 3 mile test section between Silverthorne and Frisco was at issue. CIFGA {Colorado Intermountain Fixed Guideway Authori#y) could not be a lobbying agency once the legislation was introduced. Kaye Ferry asked why the Silverthorne area was the place chosen to test the monorail system. Kevin Foley said because if the full system of the monorail system were not approved in the year of 2003 the project would still be of some use because retail outlet stores in Silverthorne. More importantly, this section of test track saw extreme mountain weather conditions and was at a peak altitude. Jim Lamont said all of this was a bit confusing because he has been reading of other options that the county is considering for the Vail Corridor. Kevin Foley said it was related to competitors. He said the ~ext meeting with the county group, the Intermountain Connection would be February 25. Another question that he thinks should be addressed is the overall demographics. Rod Slifer asked if the monorail would tunnel Vail Town Council Minutes February 15, 2000 2 .L R ~" through or go over the top of Loveland Pass. Sybill Navas said she thought it was being proposed to go along an existing water tunnel or test bore for Eisenhower to serve Keystone. Kevin Foley said the terrain is a Iot easier from Fork Collins to Colorado Springs. He also stated that Tom Hopkins of East Vail, who is with .Transport Ventures, could answer questions if council wanted the scientific answers to any questions regarding .he different alternatives The fifth item on the agenda was the Town Managers Repack. Pam Brandmeyer said the grass on the Gore Creek Promenade would not have to be replaced. She said the area wi11 be fenced off for 3 to ~ weeks during the rehabilitation period. All fencing and covering will be removed prior to the July 4t" weekend. Pam Brandmeyer said that the Town was in the process of scheduling a joint work session with Jose Aybar, Dr. Cynthia Heelan, and the CMC trustee for the Town of Vail to discuss the future direction in regard to the physical location for the Vail campus. Sybill asked if there was any more information about the White Water issue. Pam Brandmeyer said she did not know what Brent Wilson has scheduled at this time. Greg Moffet moved to adjourn. Kevin Foley seconded. The motion passed unanimously, 7WQ. The meeting adjourned at 8: 20 p.m. ., `. BEAD ~~ ~ ,,y~ ~ oo ''`~i~.~, ~~p ~p~. Respectfully submitted, ~~ Ludwig Ku ~ Mayor S Lorelei Do aldson, Town Clerk Minutes taken by Beth Salter . Vail Town Council Minutes February 15, 2000 VAIL TOWN COUNCIL -MINUTES .TUESDAY, March 7, 2000 7:00 P.M. ~he regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, March 7, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Chuck Ogifby Kevin Foley Diana Donavan Greg Moffet COUNCIL MEMBERS ABSENT: Sybill Navas -Mayor Pro-Tem Rod Slifer STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen I'artidpation. Michael Cacioppo appeared before the Council and questioned the appropriateness of a vote, which occurred at the work session authorizing $51,000 of in-kind services far the WestFest 2000 event. Cacioppo maintained the vote was a violation of the Town Charter due to lack of an ordinance. Councilmembers consulted Town Attorney Tom Moorhead who disagreed with Cacioppo's ~terpretation, noting that all appropriations are annually approved by a budget ordinance. Michael Goodbee, District Attorney for the Fifth Judicial District) and Bev Christianson of the Resource Center, requested time on a future Council agenda to solicit funds from the town to help support the non-profit organization. The discussion will be scheduled in the coming weeks. Chris Akers and Sue Dugan, local Census 2000 workers, asked the Council how much the Town of Vail was due to lose for each citizen that does not participate in the Census. Pam Brandmeyer said $1800.00 per person per year. Mr. Akers said with this in mind it just reinforces the importance of the Census and taking the time to fill out the questionnaire. Chuck Lipcon said since he was in town, the Vail Plaza Hotel was tabled {the second time that this has happened to him). He said after the VPH project was approved in violation of the master plan and in a way that would cost millions of dollars of losses to the adjacent land owners who did not get proper notice, he started asking himself questions such as why would a group that is sworn to uphold the law violate their own master plan. He sent out a questionnaire to various members of the Town Council and did not receive any answers so then he said be began his own investigation. He pointed out Section 3.7 of the Town Charter that specifically prohibits Council Members from having any director indirect financial interest in any contract with the Town. Mr. Lipcon said that Greg Moffet has a contract with the Town of Vail through TIGA Advertising under which he gets paid $64,000 per year or 55% of the gross revenues with respect to the advertising on the buses. Also Mr. Moffet is still advertising on his web site that bus advertising is available. The Town Charter Section 4.11 states that a member of the Town Council is prohibited from voting on matters on which he has a substantial personal financial interest, a common public interest, or on any question concerning his own conduct. Mr. Lipcon pointed out that Vail Resorts is interested in purchasing the Vail Plaza Hotel property. Ludwig Kurz works for Vail Resorts. Rod Slifer is a partner or an Associate of Vail Resorts. Mayor Kurz works directly or indirectly with Vail Resorts. Secondly, if the Master Plan is not followed, Rod Slifer must come up with cash because he was the broker on the sale of unit 3 at the Gateway. .Vail Town Council Minutes March 7, 2000 1 Unit 3 has a penalty clause in their contract under which payment must be made to the buyer if the Master Plan is violated. Therefore Rod Slifier has a direct financial interest in the vote on the master plan, whether it is followed or •not. Also he presently represents unit 4 in the Gateway. Mr. Lipcon said either the Gvuncil will Solve the problem within the next 2 days or it is going to a different venue. ~IVolf Mueller read from the Real Estate Tax Fund Ordinance under Section 2-6-9, stating that all funds received by the Town pursuant to this chap#er shall be deposited in a Real Estate Transfer Tax Fund, which fund is hereby created. The fund shall be subjected to appropriation for only the following purposes within the Town within one mile of the boundaries of the Town. Item 1. Acquiring, improving repairing and maintaining parks, recreation, open space and similar purposes. Item 2. The construction, maintenance, and repair of buildings, which are incidental to park, recreation and open space, land. Item 3. Landscaping parks and open space. Item 4. The construction, maintenance, repair and landscaping of recreation paths set forth in the Town of Vail recreation trails plan as the Town Council may amend it from time to time. Item 5. The incidental costs and principle of and interest on any funds borrowed for the purposes set forth in this sub section. There is also a definition of building following this, which applies to Item 2. The second item on the agenda was the Consent Agenda. Pam f3randmeyer requested that the February 1, and 15 meeting minutes be tabled to March 21, 2000. The third item on the agenda was to amend the first reading of Ordinance No. 4, Series 2000. Foley moved to table the amendment of the first reading of Ordinance No. 4, Series 2000. Ogilby seconded. A vote was taken and it was passed unanimously, 5-0. The fourth item on the agenda was the Employee Guest Service Recognition Award. Vail Town Council joined in congratulating Vail's Employee Guest Service Recognition winners for February and to assist in the prize drawing activities. In November, the Town of Vail and its Community Task Farce partners launched a monthly employee recognition program as part of the Vail Renaissance initiative. Each month, nominees employed by cone of Vail's business license holders receive $25 in Mountain Money and are entered into a drawing for a free merchant ski pass from Vail Resorts (or a refund made on an existing pass ar credit for next season}, free season-tong use of a gold parking pass from the Town of Vail, $100 certificates from Vail's merchant and ~staurant associations and a month's worth of free coffee from the Daily Grind. To date, 59 employees have been recognized for outstanding service with another 31 employees nominated for the February award. The fifth item on the agenda was the second reading of Ordinance No. 3, Series of 2000, an ordinance authorizing the conveyance of fee title to the following real property owned by the Town of Vail and located at 770 Potato Patch. On December 1,1994, the Town of Vail acquired the care taker unit at 770 Potato Patch Drive Condominiums for $76,000. The Town was able to acquire this unit as a result of a law suit filed by the Federal Deposit Insurance Corporation against the Town of Vail and 770 Potato Patch Drive Condominium Association to remove a restriction on the unit being utilized as a care taker unit and not to be sold separate from the other Gammon elements of the Association. FDIC had acquired the title to the unit as Receiver of Silverada Banking, Savings and Loan Association upon its failure. The Town ofi Vail received the property by Quit Claim Deed from Silverado Investment Company without restrictions on resale. The last appraisal on the unit was $225,000. The unit has been rented to a Town of Vail employee for $850 a month. This unit, due to its value and due to the expensive monthly assessments and special assessments, is not ideal as an employee housing rental unit. It is believed that a sale could be consummated which would provide the opportunity to buy one or two additional units that would more appropriately function as housing for employees. Mayor Kurz asked if there had been any changes to this Ordinance since the first reading. Mr. Moorhead said "yes, as directed by Council there has been a change to the second paragraph. The second paragraph states that after the Town Council approves the contract for the sale, the Town Manager is hereby authorized and directed to execute such instruments of conveyance as are appropriate to convey fee title from the Town of Vail to the purchaser with the sale of the unit as is true with any contracts to seN or to purchase real estate. . There will be a contingency included within that contract that it is required to have Town Council approval." /ail Town Council Minutes March 7, 2000 Michael Jewett said in his opinion the Town Council is circumventing the Town Charter. The Town Charter requires all property awned by the Town of Vail to be conveyed by ordinance. The Charter also CaIIS fpr the .opportunity for ci#izens #o rescind or by referendum recall by a public vote any ordinance that the Town Council enacts. Mr. Jeweft said by passing an ordinance without a buyer and withou# a purchase price the Council takes away the rights of the citizens of the Town of Vail to da a referendum. This parcel is insignificant except ~or it violates citizen's rights. He asked the Council to reconsider the position of the conveyance until Council has a purchaser, a dollar amount and the citizens of the Town of Vail understand and know who the buyer is. Potential open space could be sold into a third party trust and partnership and conveyed without knowing all the numbers and potential uses. Foley said that this was the reason why Council asked far paragraph two to be inserted into the ordinance on second reading so that it would have to come back before the Town Council. Tom Moorhead said the Town of Vail Charter, as does the Colorado Constitution, preserves to the electorate the right of referendum. Referendum extends to all legislative acts. Town Council acts legislatively, in a quasi- judicial capacity; and also in an administrative compacity. He said in his opinion this particular act is administrative in nature because it is dealing administratively in an executive fashion with property that is zoned by the Town of Vail. The Town had a similar question raised in regard to Vail Commons, where there was an attempt to have a referendum on the ordinance that approved that particular project. After full hearing, the Town Council agreed under that circumstance that it was an administrative act. So while the right of referendum is preserved to the people, it does not include administrative acts. Diana Donovan asked why no# create an ordinance when the Town has a contract on the property. Tom Moorhead said that Section ~4.8 authorizes the sale of real property when approved by ordinance. There is no question that this is not a legislative act. A legislative act is described as a declaration of public policy. This is a decision by the Vail Town Council directing the Town Manager to deal with a particular asse# and is administrative and executive in nature. He said this ordinance authorizes a sale, but does not require that it be sold and it will only be sold when Town Council approves the contract selling the property, Mr. Moorhead said the reason for an ordinance at this time is that there is a very goad chance that this would be sold to the general public; as opposed to times in the past where we have had situations under land ownership adjustment agreements where there .were very particular purchasers and different circumstances. In this particular circumstance, staff thought the best approach, since it was in all likelihood going to be held out for sale as a listed property, was to get the uthority of Council to sell the property before we held it out for sale on the open market. Diana Donovan ked if there would be another ordinance created when the Town has a contract on this property. Tom oorhead said that the contract will be brought to the Town Council and Council will approve or disapprove, deeming what council thinks is appropria#e. Carol Hymers asked if it was necessary to do something so far in advance. She asked if this would set a precedent for the rest of the property that the Town of Vail owns. Farrow Hitt said that in his opinion an ordinance is a legislative act. John Fawcett asked if Donovan Park could be sold without a referendum. Tom Moorhead said it could. Kevin Foley moved to approve, Moffet seconded. The motion failed 3-2 with Donavan and Ogilby opposing. (Lack of a majority of the full Council approving, 4 out of 7). The sixth item on the agenda was the Resolution Repealing Resolution No. 1D, 5eries 1998, known as the Common Ground plan. On September 15, 1998, the Vail Town Council adopted Resolution No. 10, which iden#ified sites to be recommended and considered for affordable housing, open space, parks and community facilities. The plan had called for adding 130 acres of newly acquired open space for protected designation; four new parks; 11 affordable housing developments; and two sites for community facilities. As a result of the plan, three lawsuits were filed challenging the town's plan to build housing on several parcels purchased with Real Estate Transfer Tax (RETT) funds. Mayor Ludwig Kurz said the repeal of the resolution represented Council's good faith to attempt to help settle the lawsuits. Plaintiffs Farrow Hitt and Sally Jackle said it would take mare than a repeal of Resolution 1 D to settle the lawsuits. They, along with several others in the audience, urged Council to add open space protections to RETT-purchased parcels. Mayor Kurz said the Council had already directed staff to convene the Open Space Board of Trustees for a review of candidate parcels. Flo Steinberg questioned the effectiveness of the repeal, saying Council is being held hostage by the lawsuits. She also urged Council to support the proposed conversion of lodge rooms to employee housing .units at the West Vail Lodge, saying the need for employee housing outweighs the need for tourist beds. Former Councilman Tom Steinberg reiterated his ideas for several employee-housing opportunities available in ail Town Council Minutes March 7, 2000 3 the Golf Course neighborhood, while Jerry Sibley expressed support for repeal of Resolution 1 a, calling it a vote towards the sacredness of open space. Sibley said the community can solve the housing pl'Oblem Wltho~4t using open lands. The seventh item on the agenda was the Public Hearing on the Community Facilities program for the ~.ionshead hub site. On March 3, zaaa, a public open house was held at the Evergreen Lodge to review the market analysis and spatial opportunities for the hub site uses. The input from that meeting indicated strong support for aconference/learning facility and a 2"d sheet of ice, and minimal support for performing arts. There was also significant discussion on you#h recreational activities on the site. Brian Sipes from Zaren and Associates presented Council with an overview of the sites, constraints, and opportunities and briefly reviewed the memo that was distributed to the Council and the public. Jerry Sibley, a West Vail resident, asked whether a phasing program could be pursued for the Hub site project. Project manager Russell Forrest stated that a phased program would be part of the design process. Former Councilman Tom Steinberg asked that a performing arts center with a minimum of 2,OQ0 seats remain under consideration, while John Horan-Kates of the White River Institute asked Council to direct the design team to study the possibility of converting Dobson Arena into a conferencellearning center with a bridge connection to the library, while building two sheets of ice on the Hub site. The Vail Recreation District Board will join the Vail Town Council in a discussion on March 14 to prioritize the list of possible uses. The list will then be used to develop alternative site plans by the design team. The eighth item on the agenda was the Lionshead Redevelopment -Tax Increment Financing (TI F), discussion of Tax Increment Financing, Urban Renewal Authorities {URA), Downtown Development Authorities (DDA}. In the first of a series of ongoing discussions regarding financing options to fund public improvements for the redevelopment of Lionshead, the council reviewed the concept of Tax Increment Financing (TIF) and the differences between an Urban Renewal Authority (URA) and a Downtown Development Authority (DDA). There were numerous questions from the Council members, including the impact of the Tabor Amendment, the .election process, bonding requirements, market focus and blight requirements. During the public comment period, Jim Miller of the Lodge at Lionshead urged the Council to abandon consideration of an Urban Renewal uthority since it can be established without a vote of the people. The decision would be a unilateral one, he id, and would serve to polarize the community. Jim Lamont, of the East Village Homeowners Association, aid his membership also supports an approach that would allow property owners an opportunity to vote on the matter. Staff clarified that a public vote is needed for both TIF methods. The next step would include a technical analysis of the study area to continue researching the merits of Tax Increment Financing in addition to other financing mechanisms. The Lionshead Redevelopmen# Master Plan identifies approximately $50 million in high priority public improvements, such as a new transportation center on the north day lot; South Frontage Road improvements; reconfiguration of the East Lionshead Circle bus stop area; and pedestrian area improvements. Bob McLaurin said staff looked at a variety of tools and brought back two plan that have been used most successfully. Mr. McLaurin said the other option is to pump 8 million dollars of capital into Lionshead for the next 20 years. Diana Donavan asked why this type of financing was chosen. Dominic Mauriello said because it is anon-controversial and painless type of way to fund public improvements over a twenty year period. He said the Town would be guaranteeing bonds based on a revenue stream. Bab McLaurin said the thought was that the new development in this area woufd pay far the improvements. Greg Moffet asked if development occurring under Tabor, would the Town get to keep the incremental tax on the assessed value. Mauriello said no, the Town would have to de-Bruce. Ludwig Kurz said he was concerned about the PR that would be associated with this. The ninth item on the agenda was the worksession to discuss Vail Mountain School's long range master plan. In preparation far a conceptual review on March 13 by the Planning and Environmental Commission, the Council reviewed and offered support for a long range master plan far Vail Mountain School. The two-phase plan includes removal of the existing temporary classroom structure, construction of an 8-classroom wing to the north of the existing building, an elevator connection to ail existing floors and a reconfiguration of the existing parking area to .allow for the addition of a "drop off' lane and 3Q additional parking spaces. Also planned is the addition of a 300- seat auditorium, faculty housing, additional classrooms south of the gymnasium and additional parking. The long ail Town Council Minutes March 7, 2000 4 range master plan was requested by the Council last year after reviewing a conditional use permit for a temporary classroom facility. The tenth item on the agenda was the Town Manager's Report. Bob McLaurin said the new street sweeper would arrive the first week of April. He said with the new sweeper the Town would be able to double the mount of sweeping lane miles during the summer. McLaurin noted that the Town has been doing a lot of hand sweeping in the Village. Kevin Foley requested that the little sweeper be sent over the pedestrian bridge. Moffet moved to adjourn. Foley seconded. The motion passed unanimously, 5-0. The meeting adjourned at 10:50 P.M. ~~ ~ C ,~ Respectfully submitted, .-, ~E~g, ~~ ~~~M ` '~o,..~C.~ L;;;~j,~3~„~~`°~ Ludwig Kurz, Mayor ~e1 ~A T~T: orelei Donaldson, Town Clerk Minutes taken by Seth Salter • Vail Town Council Minutes March 7, 2000 VAIL TOiNN COUNCIL -MINUTES TUESDAY, March 21, 2000 7:0o P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, March 21, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybil Navas, Pro Tem Kevin Foley Diana Donovan Greg Moffet Rod Slifer COUNCIL MEMBERS ABSENT: Chuck Ogiiby STAFF MEMBERS PRESENT: Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager . The first item on the agenda was the Citizen Participation. Kaye Ferry, representing Vail Village Merchants' Association, distributed flyers to the Council relating to businesses in Vail Village that were closing their doors at the end of the season. She suggested staff i contact these business owners before they terminated their businesses to determine the reasons for their decision. Bill Jensen, from Vail Resorts, addressed the Council regarding advertising for special lift tickets in Summit County versus Vail and Beaver Creek. Mr. Jensen addressed specific questions posed by Diana Donavan. Diana Donovan stated she would get back with her source of information to clarify her information. The second item on the agenda was the approval of the February 1st and 15th Council Meeting Minutes. Mayor Kurz stated that due to several changes in the minutes for February 1 and 15, 2000, these minutes had not been approved at the March 7'h meeting. Kevin Foley made a motion to approve the amended minutes of February 15t and February 15'h, and Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was a request for a worksession discussion and at the evening meeting the first reading of Ordinance 5, Series of 2000, an ordinance amending Chapter 13-7, Town of Vail Code, to allow for the conversion of accommodation units into condominiumized employee housing units. Rod Slifer, stated due to interests he had in projects relating to this ordinance, he would be recusing 1 March 21, 20U0 Tawn Council Meeting Minutes • himself from the discussion. Brent Wilson, Town Planner, reviewed the changes made Lynn Fritzlen thanked the Council for moving ahead with this ordinance, stating that it had been time consuming and she appreciated working with the staff and council. Bill Jensen then returned to the podium to discuss 4 day vs. 2-day ski passes in Vail. He stated the tickets were being split between resorts and felt the program proved successful over the holidays with people traveling back and forth between ski areas He stated this was a trial marketing effort and Vail Resorts would be taking a look at it again at the end of the ski season. during worksession earlier in the day, stating the changes had been made to the ordinance before the evening meeting. After some discussion, Greg Moffet made a motion to approve Ordinance #5, Series of 2000, on first reading. Kevin Foley seconded the motion. Sybill Navas raised questions regarding condominium units, stating she felt some of the language was confusing and needed to be clarified. Michael Cacioppo addressed the Council, stating the West Vail Lodge, which is the subject of this ordinance, had been in disrepair for several years, and was assured by Brent Wilson that awalk-through with the Town's building officials had been done to examine the problems found in the past. Diana Donovan and Foley stated they had received calls from Vail citizens stating their approval of this conversion. Sybill Navas stated she would support this ordinance on first reading to move forward with the process but did not feel comfortable with the ordinance as written. Brent Wilson stated he would review the ordinance with Town Attorney Moorhead before second reading. A vote was taken an the motion and it passed 5-0, with Rod Slifer abstaining. The fourth item on the agenda was the appointment of new Planning and Environmental Commission members. As there were 4 openings for the board and only 3 applicants responded, re-advertising far the positions will be done. Sybill Navas made a motion to re-appoint Galen Aasland, Brian Doyon and Diane Golden to the PEC. Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The Council thanked the applicants for their hard work done previously on the board. The fifth item on the agenda was the discussion with Vail Junior Hockey Club regarding a temporary practice sheet of ice. Glenn Davis, president of Vail Junior Hockey Club, addressed the Council. He introduced Vail hockey coordinators and members of the Vail hockey team. Davis stated that with the continued growth of hockey and other ice related sports, there was a definite need for an additional facility to accommodate the growing need. He stated that the hub site in Lionshead was too distant in the future to serve this need and felt a temporary facility was necessary. Several sites had been looked at, including Booth Creek Park, Donovan Park, and the Lionshead Parking Structure. The most viable site suggestion was the existing ice rink area at the Vail Golf Course. • ~ March 21, 2000 Town Council Meeting Minutes Discussion followed regarding growth of hockey and the need for additional ice time and facilities to accommodate the teams as well as the recreational skater. Davis stated that what the Hockey Club was asking for this evening was the Council's approval to • assist with identifying a temporary site and to provide guidance in securing the funds and site approval for this need. Discussion was held regarding neighborhood and residents' concerns, as well as the cost to purchase temporary equipment. Davis outlined specifics to the program, including costs of a portable refrigeration system, a tent cover, dressing rooms and a zamboni. Davis stated the life of the portable equipment was approximately 15 years, depending an use. He stated this package could be used by other entities, i.e., Berry Creek 5th. Davis stated the proposal for the tent structure would be approximately 220 by 120 feet wide and would accommodate indoor dressing, equipment, and a spectator area. It would be a temporary structure and would be removed at the end of the season with no harm done to the ground beneath the tent. The approximate cost to purchase the refrigerated unit, the tent, zamboni and boards and glass is $520,000. Council members suggested possibly leasing the equipment as well as soliciting equipment and dollar donations from other users in the area. A suggestion was made by Mayor Kurz to look into the use of the Vail Mountain School as a site possibility. Davis agreed and stated he would check with the authorities there. Davis felt the existing rink at the Vail Golf Course was the best site because of the size and the existing water and electricity there, as well as dressing rooms, a zamboni and parking facilities. He stated the ice mat system would • fit on the existing site, which would keep capital outlay casts down. He stated he realized there would be concerns from the neighborhood but felt that with information supplied to them regarding this temporary facility, this concern could be alleviated. . Davis then asked that the Town pass a resolution by June 1st 2000 to facilitate the work that needed to be done to have the equipment ordered, delivered and installed for next season. A lengthy discussion followed regarding the benefits to the community and the notices and approvals necessary to move forward with this concept. The consensus of the Council was that the Recreation District seek further input from other entities potentially using the facilities regarding donations of equipment and funds and to continue to work with town staff to refine their proposal and then return to the Council with a formal proposal. The sixth item on the agenda was a request for a worksession for amendments to Title 12, Zoning with respect to Employee Housing Unit Standards, Minimum Lot Size Requirements in the PrimarylSecondary and Two-Family Residential Zone Districts and Site Coverage Standards. Dominic Mauriello, Chief of Planning for the Town of Vail, addressed the Council, stating that the cads modifica#ions were the result of PEC recommendations and proposed changes as a result of the Vai! Tomorrow and Common Ground processes where incentives were created to allow home owners to provide additional employee housing units when updating their properties. Discussion regarding the changes followed. There were concerns from same members of the Council regarding possible "up-zoning" of some homes and the need to change the 3 March 21, 2000 Town Council Meeting Minutes code. Mauriello stated a presentation was made last October to Council and it was decided to wait until the new council was sea#ed to move ahead on the decision. He stated that getting agenda time had also been a problem, as there have been many other items taking precedence over this decision. He stated the Planning and Environmental Commission had recommended approval of these changes. After some discussion, Greg Moffet sta#ed he was ready to see these changes come back as an ordinance on first reading. Kevin Foley agreed. A consensus of the Council agreed to have staff return with an ordinance to be heard on first reading. Tom Moorhead, town attorney, recommended Chris Cares, of RRC be invited to address Council on the issue of employee housing linkage with residential development. Ron Jones, Vail local, thanked the town council for doing something to help employee housing. The seventh item on the agenda was the discussion of the Lionshead Community Facili#y. Russ Forrest, Community Development Director, addressed the Council, identifying the needs of community facilities, in particular, Donovan Park and the Lionshead hub site. He stated 10 public meetings for Donovan Park and 3 public meetings for the hub site had been held and it was now time to focus on the design phase for the hub site. Discussion followed regarding uses and needs of the hub site. Russ stated the design team of EDAW, Zehren and Associates and HGA would be • meeting March 27 for a brainstorming session on what facilities should be included in this site. Elaine Ke{ton, long time local, addressed the Council stating that whatever is built in Lionshead needs to be something of world-class character that makes a • statement about Vail and what a special place it is. She felt the project was moving too fast, and that time needed to be taken to explore exceptional possibilities that would make it different from any other area. Sybill Navas stated she felt that the needs for this area need to be inspired and didn't feel that we were quite there yet. Annie Fox, Town of Vail Librarian, expressed her feelings that the design looked as if everything was going to be built on the charter bus lot and felt it needed to spread around more and made more visible to all user groups. She also read into the record a letter from Greta Assaly, teacherldirector of the Children's Theatre School. After much discussion among the Council, it was agreed to move forward with the design planning and with the information provided by the design team at their upcoming meeting next week. The eighth item on the agenda was the Town Managers Report. Assistant Town Manager Pam Brandmeyer stated she had nothing to add to the report received by Council. Kevin Foley inquired as to how much additional funding would be needed for the Dowd Junction deer crossing. Greg Hall, Public Works Director, stating the town would be screening both sides of the crossing at a nominal cost. As there was no further business, Kevin Foley moved to adjourn. Greg Moffet seconded the motion. A vote was taken and passed unanimously, 6-g. 4 March 21, 2000 Town Council Meeting Minutes • • • • • The meeting was adjourned 10:40 p.m. Respectfully submitted, /1..~ ` ~-.~t ice. Ludwig Kurz, M r~r ATTE relei Donaldson, Town Clerk ru, „: r,t:;s~9SP; tPftrlrrlfrir ~, ~.lvY3`S ~1~ ~rg`!i~. b ~'~~~ Minutes taken by Mary A. Caster 5 March 21, 2000 Town Council Meeting Minutes r~ u i WORK SESSION MEETING MINUTES FOR TUESDAY, MARCH 28,2000. All members of Council were present, with the exception of Rod Slifer. Item #3; Whitewater Park Discussion. Following a presentation by Joel Heath and Tadd Oppenheimer, as well as comment from the potential developers of the whitewater park Features, Oppenheimer asked Council for direction in four areas: 1) Approval of the revised construction price from $200,000 to $242,000 from RETT; and 2) Acceptance that there would be a "change in the character of the creek" soundwise from ripples to a noisier wave-type sound; and 3) Aesthetically the improvements were to obscure concrete fixtures in order to leave it as natural in appearance as possible; and 4) Timing of the project -the preferred alternative, assuming permission from both the Army Corps of Engineers and Department of Wildlife is secured, would be to start construction no later than April 15-20, 2000. Should this permission not be forthcoming, construction will occur in the fall of 2000. All Councilmembers present were in favor of all four areas of concern, w/special comments relating to a maaiagement plan, construction staging, access to the water feature {looping), etc. . Item #5: Kevin Foley moved, with a second from Greg Moffet, to approve the Vail Valley Foundation moving forward through the development process in re: to their improvements to the Gerald R. Ford Amphitheater. A vote was taken aazd the motion passed unanimously, 6-0. Item #8: Information Update. Kevin Foley moved, with a second from Chuck Ogilby, to require that all information pertinent to the TIGA contract be submitted to the Office of the Town Manager and included iak tlae Town Council packet by Friday, March 3 1, 20(10, or the material would not be considered by the Council. A vote was taken and the motion passed unanimously, 5-0, with Greg Moffet abstaining. xc: Steve Thompson Chris Stouder Lorelei Donaldson r • WORK SESSION MINUTES TOWN OF VAIL TOWN COUNCIL WORK SESSION Tuesday, April 4, 2000 2:00 P.M. Town o£ Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on April 4, 2000. All members were present. Item #4. Information Update. Nina Timm presented a request to Council to pursue the purchase of aone-bedroom buydown unit located at 2059 Chamonix in West Vail For $129,000. Council approved pursuing this purchase contingent on the outcome of the appraisal of that unik. Grog Moffat moved, with a second from Sybill Navas, to approve this buydown. A vote was taken and the motion passed unanimously, 7-0. VAIL TOWN COUNCIL -MINUTES TUESDAY, April 4, 2000 6:00 P.M. The regular meeting of the Vail Town Council was held in the Tawn Council Chambers on Tuesday, April 4, 2000. The meeting was called to order at approximately 6:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybii Navas, Pra Tem Kevin Foley Diana Donovan Greg Moffet Rod Slifer Chuck Ogilby STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager The first item an the agenda was the follow-up discussion regarding the proposed White River National Forest to solicit public comment and provide feedback an issues that warrant the • transmittal of formal comments to the U.S. Forest Service on behalf of the Town of Vail and its Public Commen#s: Anthony Vangalis, a resident of Eagle County far 26 years, said he supports a modified Alternative C and is opposed to alternative D. Ike said under Alternative D, paints of entry for winter recreation at Wildridge and Singletree will be closed to public access. Alternative D also 1 Apri14, 2000 Town Council Meeting Minutes residents. This is a fallow-up discussion on the presentations to Council by the U.S. Forest Service, the North West Colorado Council of Governments, Eagle County Commissioners Tom Stone and James Johnson, Colorado Wild and the Aspen Wilderness Workshop regarding the proposed amendments to the White River National Forest Plan. Prior to these presentations, the Tawn Council had the opportunity to review the Draft Environmental Impact Statement for the plan, forest planning documents, and mapslanalysis provided by both Town of Vail and Eagle County staff. At its February 22"d meeting, the Vail Town Council raised several key issues regarding proposed plan amendments. Staff prepared an analysis of how those key issues are addressed under different plan alternatives and asked for feedback from Gouncil in an effort to develop formal comments on behalf of the Tawn of Vail. Council listened to public input on alternative drafts of the White River National Forest plan, hearing presentations from 28 people, including representatives from Vail Resorts, the White River Alliance, the 10th Mountain Division Hut System and the Glen Lyon Homeowners Association. A frequently discussed topic was the possibility of a lift oonnectionlski portal in Minturn. Right now, neither Alternative C nor D (as drafted) would allow for a lift connection (outside a ski area) on USFS land within Eagle County. However, a formal request from the Town of Minturn to the USFS is anticipated for an "aerial transportation corridor" before the deadline for public comment to the Forest Service. Many speakers urged the Vail Town Council to "do what is right for the citizens of the town and the forest" and to take a conservative approach when reviewing the plan. restricts snowmobile access to Red sandstone Road and Red and White Road. Vangaiis said there is no scientific proof that shows that skiing, motorcycling, biking, four- wheel drives, back country skiing, etc. has driven animals to extinction. Tom Steinberg, resident ofi Eagle County for 35 years, said the abuse and the overuse of roads and mountain bike trails which were put in illegally causes erosion. The mare sediment that you have, the less fishing you are going to have. It is not just the sediment but the chemicals that go into the river which cause alege and slime which eventually kill the fish. The sediment buries the insects and the fish eggs and soon you don't have any quality fishing. Alternative D with more road closures and more control of off road vehicles of all types will protect our streams and the Town from the loss of fishing. Randy Guerriero, long time resident of West Vail and Vice President of the Snowmobile Club, said the Forest Service has promoted more public use for the lasf 30 years. Guerriero said let's manage the forest, not close it and encouraged the Forest Service to make a plan that works for everyone. Flo Steinberg, resident of Vail, said there are too many people using the Forest Service [ands, which has resulted in a lot of abuse to the land. She said plan D is a good idea, as the Forest Service needs to cut down on the use of their land. Steinberg said it is in the best interest of the Town of Vail to vote far Alternative D. Dave Wolfe, a resident of Vail for 12 years, said there are pros and cons to Alternative D. He said the Forest Service has severely underestimated the impact that Alternative D would have on the valley. Alternative D drastically limits mountain biking. Basic geology of this county would not be here if it were not for erosion. Proper education is the best way to go about protecting the land instead of closing off access. Guy Ayrault, a resident of Vail, said Alternative D or Alternative I is the best way to go. He said Alternative D provides plenty of territory for those that feel the need to roar through the mountains an motorized vehicles, but it doesn't interfere with the enjoyment of the forest by people that want to use the forest in a more natural and less intrusive way. Protecting the forest wilt enhance the desirability of Eagle County as a place to live and visit. He said a statement was made at the last two meetings saying that species extinction should be a standard as to whether the forest should be protected. Why wait for a species to become extinct before we do anything to protect our forest. Andy Wiessner, a resident of Vail, urge the Town of Vail to support a modified alternative to Plan D and asked Council not to support Alternative C. Alternative D has doubled the timber harvest levels, two and a half times the firewood cutting, the same level of grazing, equal or superior water shed protection. As to insect control, Alternative D is far superior. Mr. Wiessner said he recommends modifying Alternative D to treat mountain bikers as horses and hikers an all roads and trails except in wilderness areas. Roads and trails should be closed unless posted open and snowmobiles should be allowed to use Vail Pass, Holy Cross City, Upper Tigawam, and Meadow Big Park areas near Fulford. He also recommended retaining roads 413 and 431 near Crooked Creek Pass. The National Forest is public land and should not be used as springboards for private real estate speculation. 2 April 4, 2000 Town Council Meeting Minutes Susan Tear, a Vail Valley resident, said she is hers to support Alternative D. The mountain environment is part of the package that the Town of Vail has to offer. VA has plenty of room for ski area expansion with what they already own. She said population growth will continue to be a huge factor in the Eagle Valley. Mary .fo Allen, said we need to stand up for what is right far the forest and the wildlife. Allen supports Alternative D. Tom Page, a 10-year resident of West Vail, addressed the continuing rapid disappearance of big game winter range, especially low elevation agricultural lands. From 1989 to 1998 over eight thousand acres have been converted to other uses. This loss has led to increase wildlife conflicts with people and a contributing factor to the decline of our deer herds over the past two decades. The amount of private land being converted to housing is going to increase over the next year which means these problems are not going away. Alternative D designates an increase of 45% of public land for big game winter range, reduces the number of trails open to motorized vehicles and does not allow any off trail motorized or mechanized travel. Bob Essin, resident in Vail for 10 years, said he has used the National Forest and park areas since the early 1950's. He said the Forest Service does not have the personnel to manage the backcountry on any regular basis in the summers now, haw could we promote a plan that calls for more people and more funding unless we are willing to pay for it. Andy Daly, speaking on behalf of Vail Resort as president of Vail Resorts, said there are not current plans for a gondola. VA has spoken with the Town of Minturn and is working with them. If they want to submit a plan for a gondola we will support that and will only move forward with the approval of the Minturn Town Council. As for the rail road yard real-estate developmen#, the Minturn Town Council is the most appropriate governmental body to make those decisions. Mr. Daly said, as for the suggestion that there is going to be some kind of connection from Minturn to Gilman, Vail Resorts is absolutely opposed to that and is not asking that this be included in any part of the forest plan. As far the development of Mud Springs, he said Vail Resorts has the right to develop it but does not have any plans to develop it at this time and is considering trading it with the Forest Service. Vail Resorts supports a modified Alternative C as it would provide for a modest increase in ski terrain, reduce access for mechanized vehicles to the forest both summer and winter. I# includes additional wilderness and supports more intense management of the Whiteriver National Forest. Robert Kelly-Goss, a resident of Minturn, who is running for election to the Minturn Town Council, said it would be prudent far the Vail Town Council to address the Tawn of Minturn regarding the ski portal because there seems to be a lot of misconceptions. Buck Elkiott, a resident of Edwards, representing the Tenth Mountain Division Hut System, said Alternative D is a thoughtful and well balanced plan that correctly emphasizes the mast important aspects of back country management but still allows for multiple uses. Ron Mitchell, a resident ofithe Eagle Valley since 1981, said Alternative I is where the Forest Plan should be heading. It emphasizes retaining the wildness of the land. Alternative C would allow ski area expansion and aerial tramways. Anything less than Alternative D is cutting our own throats. ~ Apri14, 2000 Town Council Meeting Minutes • Carol Hymers, representing the Glen Lyon Home Owner Association, said there is a need to preserve the mountain environment. If we don't take action to preserve our forest we will be urbanized. With the monorail being proposed it is only a matter of time that we will become a suburb of Denver. Sally Jackle, a resident of West Vail, supports Alternative D. Paul Hymers, a resident of Vail, supports Alternative D. Jim Lamont, representing East Village Homeowners Association, urged Council to take a conservative approach. Bill Jensen, an 8-month resident of Vail and Chief Operating Officer for Vail Mountain, said this plan should not be a plan to punish all of the communities that live adjacent to the White River National Forest. Human interest should be considered during this planning process. He said we need to maintain our forests that have nurtured our community over the last ~0-years. The Forest Service should strive to achieve a balanced between bio-diversity, human use and community economics. Mr. Jensen said he supports a modified version of Alternative C. Jae Macy, a resident of the Vail Valley and an employee of VA (Vail Associates), addressed the issue of by-pass flows. A bypass flow is a requirement that the Forest Service seeks to impose in this forest plan. Mr. Macey said he would urge the Forest Service to use State Water Law to acquire what they need for this plan or to buy it like anyone else. Mr. Macy said he is concerned about funding far a forest plan. The Forest Service cannot manage what they already have and if they adopt a more restrictive alternative plan it will be even harder to manage. Joe Staufer, a resident of Vail, said Alternative C is ok if we do not look any further ahead than the next 15 years. However we are talking about a plan that is setting land aside far the future. Another portal or entrance to Vail Mountain would be a dangerous thing for Vail; therefore, he said he was in support of Alternative D. Annie Egan, a Eagle Valley resident, said she stands behind Alternative D. Joyce Wilson, said the future and mother nature is the only thing that motivates her. She feels that Alternative D is the only way to go so that mother-nature is protected far the future. Diane Plunkett, a Eagle County resident, said she supports Alternative D. Patsey Batchedler, a resident of the Vail Valley, said that it is critical that the Forest Service does not adopt a plan that would result in a new portal or entrance to Vail Mountain. She urged the Council to support Alternative D. Flo Steinberg, said the population in the Vail Valley is growing and it is the root of the problem. Andy Daly, representing Vail Resort, said our livelihood depends on people being able to enjoy • the environment that surrounds us. We have to look to the future and find the best method to 4 npril 4, 2000 Town Council Meeting Minutes protect our environment. To do this we need to aggressively support the Forest Servie2 in management of the lands that they control within the White River National Forest. Chuck Ogilby said that he has concerns as to how this all relates to the Town and its effects on the Vail Valley. Diana Donovan said as an environmentalist, Alternative D needs to be tweaked. She expressed that what is outside our Town limits is just as important to the Town of Vail as what is inside the Town limits. Rod Slifer said that Council appreciated the input from the public. Sybill Navas said she concurs with Ogilby and Donovan. She said that the Forest Service needs to take a look at Federal funding because as of now the Forest Service does not have enough money to manage it properly. Kevin Foley said he wants to figure out how mountain bikes are a danger to the environment. He also expressed that the water issues are another important part of this plan. No formal action was taken by Council, as this was a worksession. REGULAR TOWN COUNCIL MEETING The first item on the agenda was citizen participation. Hermann Staufer inquired about the next steps regarding Council consideration of the Forest Service plan. Ludwig Kurz said the Councilmembers would discuss the ma#ter at the April 11`" worksession to determine if it will forward a recommendation to the Forest Service. Rod Slifer said if Councilmembers agree to develop a recommendation, an evening meeting discussion will then be used to help shape the response. • The second item on the agenda was the second reading of Ordinance 5, Series of 2Qa0, an ordinance amending Chapter 13-7, Town of Vail Cade, to allow for the conversion of accommodation units into condominiumized employee-housing units. In 1983, the Town of Vail passed Ordinance 2, Series of 1983 in an effort to address the conversion of accommodation units ("live beds"} into condominiums within the Town. The ordinance placed restrictions on the use of accommodation units that had been previously converted to condominiums and required these units to participate in a short-term rental pool. This principle of "lodging preservation" is a universal theme throughout Colorado's mountain resort communities and the Town has managed through both subdivision regulation and zoning to preserve a substantial number of accommodation units. In 1995, the Town of Vail amended this regulation in order to crohibit the conversion of any accommodation units (au's} to condominiums. The restrictions on previously-converted units remained in effect under this amendment while the application process for conversion of a.u.'s into condominiums was eliminated. This proposed amendment to Chapter 13-7 would allow for the conversion of accommodation units into employee housing through the Town's existing condominium platting and conditional use permit processes. None of the Town's other restrictions on condominium conversions would be changed with this amendment. These measures now clear the way for the conversion of units at the West Vail Lodge. The lodge has received approval from the Planning and Environmental Commission for a conditional use permit to allow for the conversion of 83 hotel rooms into 41 deed-restricted employee housing units. At the town's request, the developer has agreed to place a three percent cap on appreciation of the employee housing units. Council added language to the ordinance that would prevent conversions from occurring in the commercial core areas, which is consistent with Veil's Land Use Plan. The only other property affected by the change is the Roost Lodge. Sybill Navas said tha# while both needs are important, she felt the need to maintain Veil's small inventory of moderately-priced accommodation units narrowly outweighed the need for additional employee housing. Kevin Foley 5 April 4, 2000 Town Council Meeting Minutes • moved to approve the second reading of Ordinance 5, Series of 2000, to amend the fawn code and allow for the conversion of accommodation units {hotel rooms) into condominiumized employee housing units. Greg Moffet seconded. A vote was taken and the motion passed 5-1, with Sybill Navas opposing and Rod Slifer abstaining. The third item on the agenda was the first reading of Ordinance Na. 4, Series 2000, repealing and re-enacting Ordinance No. 1, Series 2000, Special Development District No. 6, Vail Village Inn, Phase lV, to allow far the construction of the Vai! Plaza Hotel; On Monday, 1=ebruary 28, 2000, the Planning 8~ Environmental Commission held a public hearing on the requests for a major amendment to Special Development District No. 6, Vail Village Inn and for a conditional use permit to allow for the operation of a fractional fee club. The major amendment and conditional use permit requests are intended to allow for the construction of the Vail Plaza Hotel. Following an overview of the staff memorandum by the Town staff and testimony from the applicant and the public the Commission deliberated and discussed the hotel proposal. Upon review of the relevant criteria, a motion was passed 4-1 (Bernhardt opposed} to recommend approval of the major amendment request to the Vail Town Council and a motion was passed 5-0 to approve the conditional use permit request. The Commission has recommended 21 conditions of approval. The recommended conditions and the specific findings of the Commission are contained in the staff memorandum dated February 28, 2000. At the insistence of Councilman Chuck Ogilby, the project has been reconfigured to include on-site housing for 38 employees. As a result of the reconfiguration, the project's height has increased an average of 21 inches from the earlier approval. Another impact is a 4-ft. encroachment at the building's southwest corner, representing 3$-sq. ft. of building area in the front setback. On behalf of the applicant, attorney Jay Peterson urged Council to approve the revised plan, noting the need to return employee housing to the core area to provide excitement and vitality. Others offering support for the revised project included longtime businessmen Hermann Staufer and his brother Joe Staufer, as well as Pepi Gramshammer. Kaye Ferry of the Vail Village Merchant Association also expressed support, while Jim Lamont of the East Village Homeowners Association voiced opposition to the project, noting height concerns and calling for reforms in the planning process. As approved an first reading yesterday, the project would include 99 hotel units, 50 fractional fee club units, 38 employee- housing beds, plus conference and commercial space. Councilmembers who voted in support of the project complimented the applicant for volunteering to place the employee housing required of the project on-site. Chuck Ogiiby said he hoped the approval would set a new development standard for inclusion of on-site employee housing units in the future. In voting against the revised projec#, Diana Donovan said the project pushes beyond what should be interpreted in the Vail Village Master Plan due to the project's additional height and massing, while Kevin Foley said the project remains too big in size, scope and height. Sybill Navas said she is pleased to see employee housing on site but requested. that language be put into the ordinance to stipulate that the employee housing units remain owned by the hotel. As for the access to the project, Navas said it could be done better. Ludwig Kurz, Rod Slifer, and Greg Moffet stated for the record that they da not have a conflict interest with the Vail Plaza Hotel projeck, as had been alleged by an adjacent property owner. Greg Moffet moved to approve the first reading of Ordinance No. 4, Series 2000, repealing and re-enacting Ordinance No. 1, Series 2000, Special Development District No. 5, Vail Village Inn, Phase IV, to allow for the construction of the Vaii Plaza Hotel with the added restriction that employee housing units remain owned by the hotel. Sybill Navas seconded. A vote was taken and the motion passed, 5-2 with Foley and Donovan opposing. • ~ Apri[ 4, 2000 Town Council Meeting Minutes • The fourth i#em on the agenda was the first reading of Ordinance Na. E, Series 2040 repealing and reenacting Chapter 13, Employee Housing, Title 12 Zoning Regulations, Town Code in order to provide additional incentives for the creation of employee housing through out the Town of Vail; and amending Sections 12-6c-8 and 12-6d-8, Density Control, Title 12 Zoning Regulations, Town Code in order to reduce the minimum lot size requirement in the two-family and primary secondary residential zone districts from 15,000 sq. ft. to 14,000 sq. ft. On June 15, 1999 the Community Development Department presented to the Town Council some potential revisions to the Town Code having impact on the provision of employee housing in the Town's duplex zone districts, Two-Family Residential and Two-Family Primary/Secondary Residential. The Town Council gave staff the direction to move forward with the concepts presented. The PEC has reviewed the proposal at its August 23, 1999, and September 13, 1999 meetings. The PEC recommended several modifications to the proposal, which have been incorporated into the proposal The PEC recommended approval of the proposed changes with 2 minor modifications on September 27, 1999. The changes- included allowing EHU's to be separated from the main structure if constructed in conjunction with garage and removal of the provision that would have required both owners of a duplex to sign the application for an EHU. On October 5, 1999, the Town Council gave staff direction to move forward with the amendments after the new Town Council was seated. There was general acceptance by the Town Council of the proposed amendments given at that meeting. The Council also wanted to incorporate a requirement for an EHU on large lots. This can be easily incorporated, however, staff is very concerned about doing this without proper analysis showing a nexus between large homes and impacts on employee housing. The staff has discussed this with several professionals in the field and they believe that an extensive analysis of . neighborhoods needs to occur to show that large homes are different than smaller homes with respect to employee generation. Staff believes that while we may intuitively believe that large homes generate more employees, the courts will require evidence. We anticipate that this regulation will bring challenges. As part of the Vail Tomorrow and Common Ground processes the community stated that the Town needed to improve its incentives for private developers to create Employee Housing Units (EHUs}. Staff has identified some areas of the Zoning Regulations #hat may need to be modified in order to ensure that the Zoning Regulations are truly "promoting" employee housing rather than acting more as a disincentive. On October 5, 1999 the Town Council agreed that the following were disincentives to providing EHUs: • Requiring garage space for an EHU, where code does not require garage space for other dwelling units • Restricting the sale of a Type i and Type li EHU and requiring that it be a rental property • Taking away the right to do a "250" on older homes if an EHU GRFA credit is used • Nat allowing enough site coverage to build the EHU on smaller lots • Counting Type Ill EHUs as an impact an density Diana Donovan said this is mare about up-zoning than about affordable housing. Greg Moffet said he would like to enforce the renting of the unit. Harry Gray a local contractor said the ordinance was a good, but small, first step toward improving town codes. Gray also asked for additional flexibility on site coverage and GRFA standards (Gross Residential Floor Area), saying the town's current standards don't accommodate the market demands. Greg Moffet • moved to approve the first reading of Ordinance Na 6, Series 2000. A vote was taken and the 7 April 4, 200D Town Cowicil Meeti^g Minutes motion passed unanimously, 7-0. The fifth item on the agenda is the first reading of Ordinance Na.7, Series of 2DDD, an ordinance repealing the establishment of Special Development District No. 30, Vail Athletic Club and amending the Official Town of Vail Zoning Map. The Town of Vaii recently approved a proposed redevelopment plan for Vail Athletic Club & Spa. The designation is no longer needed due to approval by the Planning and Environmental Commission of a new redevelopment plan for the property in accordance with development standards outlined in the Public Accommodation Zane District, During the discussion, Diana Donovan asked if the ordinance was premature, given the absence of final approval of the project by the Design Review Board (DRB}. However, the remaining said they were comfortable in moving forward with the ordinance, noting the DRB's decision would occur prior to second reading. The plan was approved in accordance with the development standards prescribed for the Public Accommodation Zone District. Sybill Navas moved to approve the first reading of Ordinance No. 7, Series of 2000, repealing the establishment of Special Development District No. 30, Vail Athletic Club and amending the Officia~'Town of Vail Zoning Map. Rod Slifer seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item an the agenda is the first reading of Ordinance No. 8, Series 2000 Supplemental Appropriation. The $A~.1 million appropriation includes $609,000 to complete the new Ellefson Parkin West Vail and expansion of Buffeter Creek Park; plus $1.2 million for the purchase of the 12-unit Creekside Apartments; $388,000 for a comprehensive directional sign program; $250,00 for the Whitewater Park at the Gore Creek promenade; as well as $15,000 for improvements to the basement of the Vail Library, which is currently being used for • employee housing. In voting against the appropriation, Navas said she objected to the continued use of the library basement space for employee housing, noting compatibility problems with the library's operations. Chuck Ogilby suggested an adjustment to FY2000 projects funded by the Real Estate Transfer Tax, Hating the political good will that could be made by completing the town's open space acquisitions prior to development of community facilities on Donovan Park. The Council agreed to review Ogilby's suggestion in conjunction with recommendations that will be forwarded by the Open Space Commission following its meeting on May 9. Greg Moffet moved to approve the first reading of Ordinance No. 8, Series 2000, Supplemental Appropriation. Rod Slifer seconded. A vote was taken and the motion passed unanimously, 5-2, with 5ybill Navas and Diana Donovan opposing. The seventh item on the agenda is the International Building Safety Work Proclamation. Vail's spring construction kick-off activities will begin, April 3-7. Rod Slifer moved to approve the International Building Safety Work Proclamation. Greg Moffet seconded. A vats was taken and the motion passes unanimously, 7-0. The eighth item on the agenda is the Design Review Board {DRB) Appointments. There are currently two vacancies on the Design Review Board. The Town received two applications for these positions: Hans Woldrich and Clark Brittain. Both are incumbent members of the DRB. After the Council interviewed the applicants at the worksession, Greg Moffet moved to reappointed Clark Brittain and Hans Woldrich to two-year terms on the Design Review Board. Kevin Foley seconded. The motion passed unanimously, 7-0. The ninth item on the agenda is the Art in Public Places {AIPP) Appointments. There are currently ~ A~~ri l 4, 2000 "town Council Meeting Minutes i y two vacancies on the AIPP. The Town received three applications for these positions: Jonathan Greene, Jim Miller and Nancy Sweeney. After the Council interviewed each applicant at a previous work session Sybill Navas moved to appoint Jonathan Greene and Nancy Sweeney to three year terms on the Art in Public Places Board. Greg Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The tenth item on the agenda is the Town Manager's Report. Bob McLaurin noted a compensation adjustment he's authorized to address a salary compression issue within the organization. McLaurin said the adjustments are necessary and will increase personnel costs by approximately two percent per year. McLaurin clarified an agreement between the #own and the Colorado Department of Transportation. The town will assume winter maintenance of the frontage roads in Vail to include snow removal and winter pothole repairs in exchange for a $100,000 annual contribution from the state. Councifinember Diana Donovan inquired about a contract with Revenue Recovery Group {RRG), an independent revenue-auditing firm which does coordinated audits for municipalities in Colorado. McLaurin said RRG is available to the town on a case-by-case basis to perform sales tax or other revenue audits. The town is looking at this contract to help collect sales tax from entities who do business in the town, but are physically located outside the town's boundaries. Greg Moffet suggested the town consider amending the business license ordinance to require licenses of those who do business in town but are located outside our boundaries. r1 U At the close of the meeting, Kevin Foley offered condolences to the Ernie Bender Family. Bender, along-time area resident, passed away fast week. Kevin Foley moved to adjourn. Greg Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 1 D:30 i'.M. ~~~~1l1~'1Nllf II EI!!IrltglrJJ"i. ~,• - ~~~~ .f'``-'~~.y~yQt.n~i~t~~' ~:~'~` a~- EST. Lorelei Donaldson, Town Clerk ~o,~~, Minutes taken by Beth Salter Respectfully submitted, - ~ r^~ Ludwig Kurz;~P~llayor g n~rii a, 2000 Town Council Meeting Minutes j • VAIL TOWN COUNCIL ~ MINUTES TUESDAY, April 98, 2000 6:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, April 18, 2000. The meeting was called to order at approximately 6:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybi[ Navas, Pro Tem Kevin Foley Diana Donovan Greg Moffet Rod Slifer STAFF ABSENT: Chuck Ogilby STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Town Manager • SPECIAL MEETING 6;00-5:00 P.M. In a continuing effort to seek input on the White River National Forest Plan, the council heard an overview of what has been called a "blended modified C: approach" proposed by Congressman Scott Mclnnis. The proposal, according to Mclnnis spokesman Mike Hess, has been endorsed by commissioners in Summit, Mesa and Gar#ield Counties and balances the needs of recreation and the ecosystem. The Council's reaction was mixed, although most said they supported one of the actions recommended in the blended plan, which is to include the 3,593-acre No Name area to the list of recommended wilderness areas. Diana Donovan stressed the importance of understanding the water issues in Alternative C, and was apposed to a ski portal in Minturn. She said she was in favor of roads closed unless posted open. As for logging, that industry was used to open up more roads, but no more roads are needed. Donavan also expressed that she is opposed to ski area expansion. Sybil) Navas said the Forest Service should be accountable for past decisions and suggested a portion of the USFS permit fees raised in Eagle County be returned to the areas to help manage the forest. She also expressed that mountain bikers need to be treated the same as horses and hikers. Navas, as well as Slifer, are opposed to a corridor between Minturn and Vail. Greg Moffet expressed opposition to a ski portal in Minturn and offered support for allowing as many people to access the forest as possible. Kevin Foley said he is in favor of a modified version of Alternative ©, but wants mare understanding of the water rights. Ludwig Kurz said it would be critical for the Council to join in discussions with the Town of Minturn regarding a portal entry extending form Town of Minturn to Vail Mountain. Kurz asked whether there was one plan that worked better than the rest in regard to funding. • 1 April 1 b, ZO(JO Towu Council Meeting Minutes • Brent Wilson said he would incorporate the Council's comments in a draft response to be reviewed at the May 2"d, evening meeting, and !f accepted by the Council, the comments would be forwarded to the Forest Service prior to the May 9'" deadline. Dick Woodrow, a retired employee of the Forest Service, said he was concerned about Alternative D, so he volunteered to work with Congressman McInnis on the White River National Forest Plan. He than reviewed the Management Summary -Eagle County handout with the Council and public. Mr. Woodrow said the Forest Service based each of the alternatives on the historic budget. Patsy Batchelder, a Vail resident, presented a recommendation for a modified Alternative D approach. She requested that additional wilderness area be protected around the Flat Tops and Red Table Mountain. She asked that mountain bikes be allowed on all trails open to horses and hikers except for in wilderness areas and that snowmobiles have access to Vail Pass, Holy Crass, Red and White Mountain. The things that she likes about Alternative D is that it provides the bes# protection for habitat on migration routes, allows more timber harvest, fire wood cutting, insect and fire control. Alternative D leaves 14,067 miles of Forest Service roads open to vehicle travel. The policy that roads will be closed to motorized vehicles unless posted was also good. Alternative D allows for ski area expansion within the ski area and is opposed to the corridor between Minturn and Vail. It leaves al! current livestock grazing in place. It properly limits snowmobile use in sensitive areas and near the Tenth Mountain Division Huts. . Ron Janes, a resident since 1970, said he was disturbed about this new plan, as it is not based on scientific facts. He said he feels this plan is a rubber stamp for real estate development and ski area expansion and further destruction of the wilderness. Ski area expansion destroys the migrations paths and winter ranges. Mr. Jones said we need to consider future generations and he urged the Town Council to consider the environment. Jim Lamont, speaking on behalf of the East Village Home Owners Association, encouraged dialogue between the Vail Town Council and the Minturn Town Council to address the issue of a ski portal in Minturn. Jeff Berman, who lives in Boulder, speaking on behalf of Colorado Wild in Boulder, criticized the McInnis proposal. Mr. Berman said these plans only serve to meet the special interest of the ski, logging and offi-road motorized vehicle industries. Jeff presented a diagram to the Council demonstrating the amount of recreation (all types) that occurred in the National Forest from 1984-1986. He showed that the number of hikers is eleven times that of off-road vehicle use. He said hikers are being pushed out of the area by motorized use. Many people will not go to Vail Pass to back country ski as there are snowmobiles every where. The different types of recreation need to be allocated in such a way that reflects the levels of various use. Alternative B and Alternative D slighkly increase areas for non-motorized use. Alternative D should in the very least be the direction that the forest service should be moving. Alternative 1 is better, as it reflects changes on the forest as used by people. . Andy Wiesner, a resident of Vail, asked the Vail Town Council to prohibit what he called the 2 April 18, 2000 Towu Council Meeting Minutes • "entering wedge," or an aerial tramway or gandala corridor to Minturn. Carl Fauland said Alternative D does not look bad. It is the least of what we can do far our forest. It looks like the wildlife loses and the ski area expansion wins again. He said Council needs to consider the possibility of development in the Gilman area. Sally Jackel, a Vail resident, said that Congress Mclnnis has one of the worst environmental records of anyone. REGULAR TOWN COUNCIL MEETING 8:00 P.M. The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the announcement of recipients for the Youth Recognition and Ambassador Awards. Sybill Navas introduced the recipients: Sean Meehan, Vail Mountain School -Vail Valley Exchange Youth Ambassador Award. Addie Robinson-Vail Youth Recognition Award Marissa Reigel -Vail Valley Exchange Youth Ambassador Award and Vail Youth Recognition Award from Battle Mountain High School. Sean Meehan and Marissa Reigel will be spending time this summer in Mr. Buller, Australia. Addie Robinson and Marissa Reigel received a scholarship for $1,000. The recipients are all juniors and were nominated by their school's faculty. The third item on the agenda was the Consent Agenda. Second reading of Ordinance No.7, Series of 2000, an ordinance repealing the establishment of Special Development District No. 30, Vail Athletic Club and amending the Official Town of Vail Zoning Map; and setting forth details in regard thereto. A proposed redevelopment plan for the Vail Athletic Club & Spa was recently approved by the Town of Vail. The plan was approved in accordance with the development standards prescribed for the Public Accommodation Zone District. The special development district designation is no longer needed. Rod Slifer moved to approve the second reading of Ordinance No. 7, Series of 2000, Greg Moffet seconded. A vote was taken and the motion passed unanimously, 6-fl. The fourth item on the agenda was the second reading of Ordinance No. 6, Series 2000 repealing and reenacting Chapter 13, Employee Housing, Title 12 Zoning Regulations, Town Code in order to provide additional incentives for the creation of employee housing through out the Town of Vail; and amending Sections 12-6c-8 and 12-6d-8, Density Control, Title 12 Zoning Regulations, Town Code in order to reduce the minimum lot size requirement in the two-family and primary secondary residential zone districts from 15,OOD sq. ft. to 14,000 sq. ft. ;and making other amendments in regard thereto. On June 15, 1999, the Community Development Department presented to the Town Council some potential revisions to the Town Code having impact on the provision of employee housing in the Town's duplex zone districts, Two-Family Residential and Two-Family PrimarylSecondary Residential. The Town Council gave staff the direction to move forward with the concepts presented. The PI C has reviewed the proposa[ at its August 23, 1999, and September 13, 1999, meetings. The PEC recommended several modifications to the proposal, which have been incorporated into ~ April 18, 21100 Town Council Meeting Minutes • the proposal. The PEC recommended approval of the proposed changes with 2 minor modifications on September 27, 1999. The changes included allowing EHU's fio be separated from the main structure if constructed in conjunction with a garage and removal of the provision that would have required bath owners of a duplex to sign the application far an EHU. Those changes are included in the proposed text. On October 5, 1999, the Tawn Council gave staff direction to move forward with the amendments after the new Town Council was seated. There was general acceptance by the Town Council of the proposed amendments given at that meeting. The Council also wanted to incorporate a requirement for an EHU on large lots. This can be easily incorporated, however, staff was very concerned about doing this without proper analysis showing a nexus between large homes and impacts on employee housing. The staff had discussed this with several professionals in the field and they believe that an extensive analysis of neighborhoods needs to occur to show that large homes are different than smaller homes wi#h respect to employee generation. On March 21, 2000, the Town Council directed staff to present an ordinance for these amendments. As part of the Vail Tomorrow and Common Ground processes, the community stated that the Tawn needed to improve its incentives for private developers to create Employee Housing Units (1=HUs). Staff has identified some areas of the Zoning Regulations that may need to be modified in order to ensure that the Zoning Regulations are truly "promoting" employee housing rather than acting more as a disincentive, Diana Donovan said the measure was akin to "up- zoning" and would do little to provide employee housing. Kevin Foley voted against the ordinance, noting he would have preferred athree-~z~onth allowable rental unit vacancy period rather than five. Greg Moffet requested that additional wording be added to the Ordinance stating that the employee housing unit could remain vacant for 5 consecutive months rather than 3 and change the square footage from 900 sq.ft. to 1200 sq. ft. Thomas Weber said employee housing is not necessarily affordable housing. There is no Town incentive to build employee housing. The only reason people do it now is because they want to. Greg Moffet moved to approve Ordinance No. 6, Series 2000, with the added condition that the employee housing unit could remain vacant far a period of 5 consecutive months and increased the sq. footage from 900 to 1200 sq. ft. Sybill Navas seconded. A vote was taken and the motion passed 4-2, with Foley and Donovan opposing. The fifth item on the agenda was the secoi7d reading of Ordinance No. 8, Series 2000 - Supplemental Appropriation. The enclosed supplemental appropriation for $4.1 million is needed to fund incomplete 1999 projects {roll forwards): unanticipated expenditures {i.e., purchase of Creekside EHU's ar the Water Park); projects that have changed in scope (i.e., way finding improvements); and projects that are funded by an unanticipated revenue (i.e., grants). Greg Moffet moved to approve; Rod Slifer seconded. A vote was taken and the motion passed unanimously, 6-0 The sixth item on the agenda was the Year of the Young Child Proclamation. Kevin Foley read the proclamation that coincides with a parade through the Town of Vail on April 24, 2000, by children from the Learning Tree and ABC early childhood education schools. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin noted the Town would receive $54,000 in future services from suppliers of the Town's new parking equipment as a settelment due to malfunctions which occurred earlier in the season. +~ Kevin Foley moved to adjourn. Greg Moffet seconded. A vote was taken and the motion was 4 April 18, 2004 Tawn Council Meeting Minutes • passed unanimously, 6-0. The meeting ad~at~rned at 8'45 P.Ni. Respectfully submitted, ,~i: ' / LLG, . ~~ ~~~ Ludwig Kurz, Mayo ~, ATTESTf Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter • } ~ April 18, 2()Q4 Tawu Council Meeting Minutes VAIL TOWN COUNCIL -MINUTES TUESDAY, May.2, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 2, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybil Navas, Pro Tem Chuck Ogilby Diana Donovan Greg Moffet Rod Slifer STAFF ABSENT: Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pamela Brandmeyer, Assistant Tawn Manager The Hirst item on the agenda was Citizen Participation. • There was no citizen participation. The second item on the agenda was the Consent Agenda. Rod Slifer moved to approve the March 7#h and 21 g`, Town Council Meeting Minutes. Greg Moffet seconded. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was the review of the draft Town of Vail position statement on the proposed White River National Forest Plan revisions. Over the past four months, the Town of Vail hosted a series of meetings to solicit input from the public, various agencies and town staff regarding the proposed revisions to the White River National Forest Plan. The draft position statement represents the final product of these meetings - a synopsis of the Town's position on numerous forest planning issues raised during Council's review process. Chuck Ogilby asked that the statemen# be added that the Council is in support of Bypass Flows. Moffet asked to go on record of not being in favor of keeping mountain bikes out of the wilderness areas. Diana Donovan asked for the policy of "roads closed unless pasted open" be included. Council asked that the statement be included that TOV does not support land exchange with private parties. Greg Moffet asked that "areas adjacent to Vail" be deleted under the topic Timber Activities. Brent reminded Council that with regard to ski area expansion, this plan not only involves Vail Mountain but also Summit County. Sybill Navas said she would Pike to see the Matterhorn area remain the same. Moffet said he did not want to rule out areas for trail running and mountain biking. Council agreed to include the topic of ski area expansion in their • individual letters to the Forest Service rather than incorporate a unanimous comment. Rod ~ May 2, 2000 Town Council Meeting Minutes . Slifer said he would hate to see Summit County have the abili#y to expand their ski area in the future and Eagle Caunty not have the same opportunity. Moffet said he was not comfortable supporting the idea of no ski area expansion. Council was in agreement of requesting a buffer zone to prevent ski-in, ski-out properties that owned private property up against the Forest Service Lands. Council asked the Forest Service to look at environmental sensitive areas in regard to lagging. Counci[ asked that the wording be changed from "immediate area" to read "the White River National Forest" under the heading "Permit Fee Collection and Revenue Distribution." Donovan requested, as well as the rest of Cauncil, that the wording "wilderness area is valuable to Town of Vail" be written under the heading "Recommended Wilderness." Rod Slifer asked for the word "require" to replace the ward "appreciate" under the heading "Vail Narth of I-70." Diana Donovan requested that a new category be added to include habitat. Chuck Ogilby encouraged the Council not to get involved with the issue of snowmobile areas. Diana Donovan said TOV would get credibility if the subject were addressed, Ludwig Kurz agreed with Ogilby to not comment on issues regarding snowmobiles. Sybill Navas asked if designated snowmobile areas were addressed would the areas set aside for this use be maximized or minimized. Rod Slifer said Council does not know enough about designating motorized and nan-motorized areas to take a stand on this issue. Donavan asked that the wording "roadless areas protected from logging" be added to the letter. Donovan added, separating the uses of cross-country and snowmobiles, support the general philosophy. Moffet moved to submit the Town of Vail position statement of the proposed White River National Forest Plan to the White River Nation Forest Supervisor with the revisions as discussed. Sybill Navas seconded. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the first reading of Ordinance 9, Series of 2000; an ordinance amending Chapter 12-10, Vail Town Code with specific regard to off-street parking requirements for properties within Vail's commercial core areas and variance procedures for off-street parking and loading. During the summer of 1999, the Town hired the firm of Felsburg, Holt & Ullevig to conduct an in-depth analysis of parking generation in Vail's commercial core areas. The primary purpose of the study was to determine the influence of external factors (mixed uses, transit/pedestrian trips, hourly variations in business activity) on parking generation. Currently, the Town`s parking regulations do not account far these factors and assess parking requirements strictly by land use type and square footage. Given the inability of many properties in Vail Village and Lionshead to provide on-site parking and the Town's $17,917 per space parking pay-in-lieu fee, s#aff realized a need to produce a more realistic assessment of parking generation in these areas. Greg Moffet moved to approve the first reading of Ordinance 9, Series of 2000. A vote was taken and the motion failed 3-3. Rod Slifer moved to revise the first ma#ion and moved to approve the revised Draft A. Navas seconded. A vote was taken and the motion passed b-1, with Diana Donovan opposing and requesting an intensive worksession with the Town Council to discuss Pay-in-Lieu before the next meeting. Navas said, given we are doing this with only 2 hours notice • and knowing that staff will bring back the issue of "pay-in-Lieu" she would support Draft 2 May 2, 2DDD Town Go€~ncil Meeting Minutes • A. Donavan said she waufd not support either because both were premature. Jim Lamont said if the parking requirements are changed those spaces should be used for warehousing and loading. Johnathan Green, representing Vail Associates, said to get something on the table so that developers have a ratio to work with. The fifth item on the agenda was the Second reading of Ordinance No. 4, Series of 2000, an ordinance repealing Ordinance No. 1, Series of 2000 and to enact Ordinance No. 4, Series of 2000, adopting a revised approved development plan for Special Development District No. 6, Vail Village Inn, Phase IV, to allow for the construction of the Vail Plaza Hotel; and setting forth details in regard thereto. On Monday, February 28, 2000, the Planning & Environmental Commission held a public hearing on the requests for a major amendment to Special Development District No. 6, Vai! Village Inn and for a conditional use permit to allow for the operation of a fractional fee club. The major amendment and conditional use permit requests are intended to allow far the construction of the Vail Plaza Hotel. Following an overview of the staff memorandum by the Town staff and testimony from the applicant and the public, the Commission deliberated upon and discussed the hotel proposal. Upon review of the relevant criteria, a motion was passed 4-1 (Bernhardt opposed) to recommend approval of the major amendment request to the Vail Town Council and a motion was passed 5-0 to approve the conditional use permit request. The Commission has recommended 21 conditions of approval. The recommended conditions and the specific findings of the . Commission are contained in the staff memorandum dated February 2$, 2000. On April ~4, 2000, the Vail Town Council approved Ordinance No. 4, Series of 2000, on firs# reading. In approving the ordinance the Council requested that additional language be added to the ordinance to further clarify the requirements and restrictions of the required employee housing. Specifically, Section 4 of the ordinance was amended and states that the 1$ employee housing units include 3$ employee beds totaling 9,618 square feet of GRFA. Section 5 was amended to include a condition prohibiting the resale of the Type III employee units and requires that the units be owned and operated by the hotel and that said ownership shall transfer with the warranty deed to the property. Moffet moved to approve second reading of Ordinance No. 4, Series 2000, with the following changes: Section 4, page 4, under the heading Density Units, strike the term "GRFA" and replace with "square feet of floor area". On page 8, Section 5, No. 24, to include the word "hotel" to "the deed to the (hotel) property;" and explain who is responsible far construction of certain areas surrounding the Vail Village Plaza Hotel. Navas seconded. Jahn Dunn, the attorney representing Chuck Lipcon and other property owners at the Vail Gateway, stated for the record that they continue to oppose Ordinance No. 4. Jim Lamont thanked the Council for the inclusion of item No. 20. Tom Moorhead stated for the record that the notice that has been provided for Ordinance No. 4 is the same notice that Mr. Dunn and his client were asking for regarding Ordinance No. 1, A vote was taken and the motion passed, 5-1 with Donovan opposing. • The sixth item on the agenda was the "Days of Remembrance" Proclamation. Moffet 3 May 2, 2000 Tawn Council Meeting Minutes . moved to adopt proclamation No. 3, Series 20gQ. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin informed the Council of the "T Habits of Highly Effective People" class, being offered at the end of May. He urged Council members to attend; adding that this would be a great follow-up in regard to their Y2Qg0 Leadership Summit meeting. Moffet moved to adjourn. Slifer seconded. A cote was taken and the motion passed unanimously, 6-0. The meeting adjourned at 8:45 P.M. Respectfully submitted, ~~ tiQ Ludwig Kurz, Mayer Y i . A i i tST~ Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter n U 4 May 2, 2000 Town Council Meeting Minutes WORK SESSION MEETING MINUTES FOR TUESDAY, May 9, 20U0. All members of Council were present, with the exception of Kevin. Foley. Item #3: Appeal of Illig DRB approval. This was an appeal of the design review board decision to uphold the staff decision to approve a residential remodel located at 70b West Forest Road/Lot 9, Bloclc 1, Vail Village bth Filing. Allison Oaks stated to the council that the I11ig remodel was conceptually reviewed by the DRB at the March 1, 2000, meeting. The DRB had directed the staff to "staff approve" the remodel pending approval of the variances. The project was staff approved on March 17, 2000. The appellant, Nancy Adam of NSA Investments, then appealed the staff approval of the project. The DRB again reviewed the appeal at their April 5, 2000, meeting and upheld the staff approval of the project stating that the project met the intent of the design guidelines and that staff acted as directed by the board. The appellant then appealed the DRB's decision to uphold the staff approval. Greg Moffet moved to uphold, with a second coming from Rod Slifer, the staff decision to approve a residential remodel located at 706 West Forest Road. A vote was taken and the motion passed unanimously, 6-0. Also included in the motion were the conditions as outlined in the staff memorandum. r~ u VAIL TOWN COUNCIL - M[NUTES TUESDAY, May 16, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 16, 2000. The meeting was called to order at approxima#ely 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybil Navas, Pro Tem Chuck Ogilby Diana Donovan Rod Slifer STAFF ABSENT: Kevin Foley Greg Moffet STAFF MEMBERS PRESENT: Bob Mci.aurin, Town Manager Tarn Moorhead, Town Attorney Pamela Brandmeyer, Assistant Tawn Manager The first item on the agenda was Citizen Participation. There was na citizen participation. • The second item on the agenda was the Consent Agenda. Diana Donovan asked that the wording "this is more about up-zoning than about affordable housing" be inserted into the April 4'" meeting minutes. Rod Slifer moved to approve the April 4t" and 18'" Town Council Meeting Minutes. Donavan seconded. A vote was taken and the motion passed 4-0. {Sybill Navas arrived late and did not vote on this item.) The third item on the agenda was the first reading of the Model Traffic Code Ordinance No. 11, Series 2000. In 1978 the Town of Vail adopted the Model Traffic Code, 1977 edition for the regulation of traffic within the Town of Vail. That Model Traffic Code was revised by the Colorado Department of Transportation in 1995. The Model Traffic Code intends to promote uniformity between the state's traffic laws and municipal traffic codes. The model traffic code establishes speed limits for both residential and commercial streets and roads. The model traffic code establishes speed limits of 25 mph in any business district and 30 mph in any residence district. In order to change the Town's speed limits from what the code establishes, it has been necessary to do site specific speed studies. The Town of Vail has conducted these studies and the results are reflected in Exhibit A, which is attached to the ordinance. Exhibit A recommends specific speed limits in our residential and business area. Slifer moved to approve the first reading of Ordinance No. 11, Series 2000. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The fourth item on the agenda was the first reading of Ordinance No. 10, Series 2000 -Vacating an Easement, located at Lot 39-1, Glen Lyons Subdivision. Lot 39-1, Glen Lyon Subdivision, is presently subjected to an access and utility easement 20 feet wide across the north portion of the . lot. This easement has been replaced by the creation of a new easement along the driveway line 1 May 16, 2DDD Town Council Meeting Minutes . by the owners of Lot 39-1 and 39-2. Therefore, this easement is na longer necessary and has been vacated by Holy Cross Energy, AT&T Cable Service, Public Service of Colorado and the Eagle River Water and Sanitation District. Ogilby moved to approve on first reading, Ordinance No. 10, Series 2400. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was Resolution No. 3, Series of 2000. A Resolution approving and adopting the Town of VaillEagle County Intergovernmental Agreement for the Town of Vaii to administer the modification of the Lodge at Vail Liquor Premise on to the land in the area of the Vista Bahn. As a result of the land ownership adjus#ment agreement, the land in the area of the Vista Bahn and Chair 1 was deannexed from the Town of Vail and is now located in Eagle County. The land is owned by the United States Forest Service and subject to Vail Resorts permitted uses. This area has been utilized for special events, which include the sale of alcohol. There are two upcoming events on the calendar which wiq involve the modification of the Lodge a# Vail Licensed premise on to the County land which is adjacent to and contiguous with the Lodge a# Vail. This Intergovernmental Agreement, in addition to allowing the Town to administer the liquor and beer codes, provides that the Town of Vail Police Department will provide primary law enforcement functions on that property during such times that the modification of liquor premise is in place. Navas moved to approve Resolution No. 3, Series of 2000, along with an attachment showing the boundary lines. Slifer seconded. A vote was taken and the motion passed unanimously, 5-p. The sixth item on the agenda was the PEC Appointment. A vote was taken and Navas moved to approve the appointment of Tam Weber to the PEC. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was Resolution No. 2, Series 2000 -removing one signer and adding another signer for the library checking account. Navas moved to approve Resolution Na. 2, Series 2000, removing Ebbi Pinson and adding Staci Kalet as a signer for the library checking account. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The eight item an the agenda was afollow-up to a discussion occurring earlier in the day at the worksession. Slifer moved to approve and Navas seconded. A vote was taken and the motion passed unanimously, 5-0 to authorize up to $30,000 to sponsor one to two concerts during the extended Fourth of July holiday to provide entertainment options for Vail's underage guests. A local concert promoter is working to arrange a concert at Dobson Arena an July 1, as well as a concert following the Hot Summer Nights Series at the Ford Amphitheater on July 4. The ninth item on the agenda was the Town Manager's Report. Ogilby moved to adjourn at 7:25 P.M. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. Respectfully submitted, Ludwig Kurz, h ayor 2 May 16, 2DD0 "Fown Council Meeting Minutes • • • ~- B T: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter May 16, 2000 Town Council Meeting Minutes 1~ VAIL TOWN COUNCIL -MINUTES TUESDAY, June 6, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 6, 2000. The mee#ing was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Pro Tem Chuck Ogilby Diana Donovan Kevin Foley COUNCIL MEMBERS ABSENT: Greg Mallet Rod Slifer STAFF MEMBERS PRESENT: Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Marissa Cantrell, owner of a pet care business, expressed concern about the "overzealous enforcement" of Vail's leash law (allows dogs to be off-leash in residential areas as long as the dogs are within 10 ft. of the owner). In response to Cantrell's comments, Mayor Kurz said the Council has had complaints recently from constituents who have asked for increased enforcement. Kurz said Council would schedule time to discuss the animal control policies. Emily Kloser, who has two small children and resides on Garmisch Drive, is concerned about the 25-mph speed limit. She asked Council to reconsider a speed limit change in her neighborhood as part of the Model Traffic Code revision. Kloser noted that there is lack of sidewalks, blind curves and an abundance of on-street parking. In particular, she said children riding their bicycles would be at risk with an increased speed limit from 15 mph to 25 mph. Bob Armour responded to the Council's interest in revisiting the passibility of burying 1-70. Armour presented a rough calculation of $22 million per mile to bury the interstate. The calculation was based on the cost to construct a new parking structure. Armor said the idea would be cost- prohibitive. Jim Lamont urged the Council to keep the dream of burying ~-70 alive, Hating the need for long- range visionary planning. Rob Levine suggested the Council remove the cork tiles in the Council Chambers, noting the tiles are the outdated equivalent to shag carpet. The second item on the agenda was the Consent Agenda. Foley moved to approve the May 2nd and May 16~" meeting minutes. Navas seconded. A vote was taken and the motion passed 1 June 6, 2000 Town Council Meeting Minutes unanimously, 5-0. Navas moved to approve item B (ratifying a construction contract for Lupine Drive). Foley seconded. A vote was taken and the motion passed unanimously, 5-0. Navas moved to approve item C (second reading of an ordinance vacating an easement at Lot 39-1 in the Glen Lyon Subdivision). Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was the second reading of Ordinance No. 9, Series of 2000; an ordinance amending Chapter 12-10 and Section 12-2-2, Vail Town Code; with specific regard to off-street parking requiremen#s for properties within Vail's commercial core areas and variance procedures for ofF street parking and loading. On May 2"d, the Vail Town Council approved Ordinance No. 9, Series of 2000 on first reading. This ordinance provides for reductions in parking requirements for properties within Vail's commercial core areas. The purpose of this meeting was to review Ordinance No. 9 and discuss some administrative changes made since the first reading of the ordinance. Kaye Ferry, of the Vail Village Merchant Association, urged the town to eliminate the parking requirements, because of the negative impacts on small businesses. Funding for additional parking, due to additional activities on the mountain, should be borne by Vail Resorts to accommodate the parking impacts. Ferry also urged Council to be mindful of the retail development activity at Copper Mountain. They are attempting to lure Vail businesses with offers of low rents, no business license fees, and no parking requirements. Donovan said she believed the reductions in the restaurant parking requirements were too low. However, she agreed to vote in support of the ordinance as long as the Council is willing to make adjustments in the future if problems arise. Navas moved to approve the second reading of Ordinance Na. 9, Series 2000, with the finding to strike the third preamble from the ordinance. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The fourth item on the agenda was the second reading of the Model Traffic Code, Ordinance No. 11, Series 2000. In 1978 the Town of Vail adopted the 1977 edition of the Model Traffic Code, far the regulation of traffic within the Town of Vail. That Model Traffic Code was revised by the Colorado Department of Transportation in 1995. The Model Traffic Code intends to promote uniformity between the state's traffic laws and municipal traffic codes. The Model Traffic Code establishes speed limifis for both residential and commercial streets and roads. It establishes speed limits of 25 mph in the business district and 30 mph in the residential district. In order to change the Town's speed limits it has been necessary to do site specific speed studies. The Town of Vail has conducted these studies and the results are reflected in Exhibit A. Navas said that because Katsos Road would be difficult to drive at 25 mph, the speed limit should not be changed. Ogilby asked if it was possible to have different speed limits on some streets rather than have 25 mph on all streets in the Town of Vail. Donovan said she would be concerned if the speed limit was changed from 15 mph to 25 mph on Vail Valley Drive, especially if the road is widened. Kurz commented that the 15-mph speed limit is impossible to enforce. Ogilby moved to table and review Ordinance No. 11, Series 2000, at the July 11 meeting. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was the first reading of Ordinance No. 12, Series 2000, an ordinance Designating Ten Properties as Open Space. On May 2, 2000, the Open Space Board of Trustees met and unanimously agreed to recommend ten properties for designation. Galen Assland, a member of the 3-person Open Space Commission, recommended the 10 properties, and urged the Council to approve the ordinance. He also suggested Council stake town-owned property adjacent to Gore Creek to help address encroachment issues and to create increased awareness 2 June 6, 2D00 Town Council Meeting Minutes of the public property boundaries. Navas moved to table Ordinance Na. 12, Series 2000, until June 20'". Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The sixth item on the agenda was the Vail Alpine Garden Request for Funding. Ry Southard substantiated this request by presenting the Vail Alpine Garden marketing plan that included public radio, the Denver Garden Show, dedication by President Ford on July 4, 2000, and advertising on Channel 7. The international and national marketing program will be contingent upon how their web site is produced. Ogilby asked the Garden Director, Ry Southard, to consider assisting the town in creating a community garden. Ry said he was not familiar with the program but would be willing to investigate it. Donovan and Navas asked if there were plans to charge admission to the Vail Alpine Gardens. Ry said there hasn't been any talk nor plans to charge a fee at this time. Navas moved #o approve the one-time capital-funding request for $150,000 to fund construction for the last expansion of the Vail Alpine Gardens at Ford Park. Foley seconded. A vote was taken and the motian passed unanimously, 5-0. The seventh item on the agenda was the presentation of 1999 Audited Financial Record. McMahan and Associates presented the 1999 audit statements. Jerry McMahan said the audit was clean and went along with the Town Charter and the state statutes. Foley moved to approve the 1999 Financial Audit. Navas seconded. A vote was taken and the motion passed unanimously, 5-0. The eight item on the agenda was the awarding of the construction contract for Ellefson Park and the North Trail Townhomes at Arosa and Garmisch Drives to Partain Construction, Inc. Previous Council directed staff to construct a neighborhood park and employee housing units at the intersection of Arosa and Garmisch Drives. After an involved community process and lengthy contract negotiations, staff and the selected contractor have arrived at a mutually acceptable amount. The contract amount is within the allotted budget for both the park and the housing. Pending Council approval the contractor is prepared to submit a final construction schedule, construction being complete in the spring of 2001. The cost of the park construction, $601,000; the fore-sale deed-restricted housing units will cost $1.1 million to construct. Navas moved to award a construction contract for Ellefson Park and the six-unit North Trail Townhomes at Arosa- Garmisch Drives to Partain Construction. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The ninth item on the agenda was the appointment of two Local Licensing Authority positions. Donovan moved to reappoint Connie Knight and Bill Bishop to the Local Licensing Authority Board. Foley seconded. A vote was taken and the motion passed unanimously, 5-0. The tenth item on the agenda was the Town Manager's Report. At the close of the meeting, Foley offered condolences and prayers to the Holly McCutcheon family. McCutcheon, Vaii's Town Clerk from 1993 to 1998, passed away June 6'" after along-term illness with breast cancer. Foley moved to adjourn at 9:25 P.M. Donovan seconded. A vote was taken and the motion passed unanimously, 5-0. r~ Respectfully submitted, ~ June 6, 200U Town Council Meeting Minutes ,. ~ : {4111f111llFll!!lry~~~ . ~ y QF iA o'''`! ~,~,,~ ` .~~. t,~ `` Ludwig Kurz, '~ilayor ~ ' EST Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter • • June 6, 2000 Town Council Meeting Minutes VAIL TOWN COUNCIL -MINUTES TUESDAY, June 20, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 20, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Chuck Ogilby Diana Donovan Kevin Foley Rod Slifer Greg Moffet STAFF MEMBERS PRESENT; Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Joe Staufer, a Town of Vail business owner and resident, stated he was concerned about an article in the local newspaper regarding the possibility of the Town of Vail considering the use of an Urban Renewal Authority financing vehicle for public improvements in the Lionshead area. He said this avenue would require some Lionshead condominiums to be designated as "blighted". He warned the Council this would be a mistake and said these condominiums could not be considered "blighted" when they are million dollar condominiums. He felt this route would negatively impact property values and the town. Glen Davis, representing the Vail Jr. Hockey Association, informed the Council of the association's efforts to place a temporary sheet of ice at the Vail golf course practice range this winter. He also stated that a private donor has spoken with Russ Forrest and said they were willing to spend $400,000 needed to purchase equipment for the rink with three conditions. The three conditions are 1 }the approval of a repayment plan of $60,000 per year for ten years; 2} the Vail Recreation District would be the primary scheduling agent for the new facility; and 3) the new facility would be the primary hockey facility for the Vail Jr. Hockey Association and they would use the Dobson Ice Arena as a secondary facility for overflow practice time. Eileen Connors, a Vail resident, asked the Town Council for help in her efforts to be accommodated in the work place with her employers. She stated she needs to wear special glasses due to her sensitivity to sunlight aind other lights in businesses. She said the employers are not willing to allow her to wear the special glasses and she cannot work anywhere in town. She said the Town Council should tell all Employers about the American's with Disabilities Act {ADA) and its requirements of employee accommodation. She also criticized Vail Resorts for participating in the National Ski Area Association's environmental platform. She said they misrepresented themselves and said it was a deception to lure people to Vail. She also said that the employee-housing problem would not go away until the businesses start paying an affordable wage to their employees. 1 June 20, 2000 Town Council Meeting Minutes Bob McLaurin, Town Manager, stated she should get in touch with the EEOC and Department . of Justice for her employer issues. Joe Staufer, a Vaii business owner, stated he is an employer and he says most employers pay way above minimum wage, with benefits and subsidized housing. He said the statements previously made by Eileen Connor were based an someone who is upset and not a reality. The second item on the agenda was the first reading of Ordinance No. 12, Series 2000 -The Designation of Ten Properties as Open Space. On May 2, 2000, the Open Space Board of Trustees met and unanimously agreed to recommend ten properties for designation. Russ Forrest, Director of Community Development, stated the Open Space Board of Trustees is recommending ten properties to be designated open space. He reviewed the memorandum sent to the Council, the ten properties that were recommended and the criteria that qualifies a property for open space. According to the Vail Town Charter, land that is designated as open space must be maintained as open space in perpetuity unless voters agree to change the use. The ten properties recommended are 1) Stephens Park; 2) Buffehr Creek Park, Lot 34; 3} the upper bench of Donovan Park; 4) a parcel of land above Sandstone Drive {which is steep and approximately 6.3 acres); 5) a small property where Buffehr Creek runs through it that is part of the North Trail; 6) Tract A, Vail Potato Patch; 7) Tract D, Vail Potato Patch; 8) a portion of 525 Forest Road, owned by the town; 9) land in East Vail, east of Pitkin Creek Meadows Townhomes, which is a steep hillside and winter range for bighorn habitat; and 10) a parcel in East Vaii, Tract C, Bighorn Townhomes Subdivision, which is in an avalanche zone. The addition of these parcels would increase the amount of designated open space in Vail from 396 acres to 444 acres. Council member, Chuck Ogilby, asked where the boundary is on the stream tract parcel. Russ clarified the boundary area. Council member Greg Moffet made a motion to approve on first reading, Ordinance No. 12, Series of 2000, and Council member Kevin Foley seconded the motion. Guy Aurault, a local resident, thanked the Open Space Board of Trustees far their recommendations and stated open space is very important now and far our future. Mayor Ludwig Kurz thanked the Open Space Board of Trustees and those that were involved in this process for their efforts. A vote was taken and the motion passed unanimously, 7-0. ~ June 20, 2004 Town Council Meeting Minutes The third item on the agenda was the first reading of Ordinance No. 14, Series 2000 - . Supplemental Appropriation and Budget Adjustments. Chris Stouder, Finance Manager, stated she was standing in for Steve Thompson. She stated there were a couple of corrections to the supplemental appropriation that was given to the Council. The schedule of proposed supplemental appropriations and budget adjustments provides additional detail and justification. The supplemental amount of $2.2 million seems excessive in and of itself. However, please note that $1.9 million of the $2.2 million appropriation is directly reimbursed to cover costs. The balance of the supplemental appropriation is to fund additional costs needed for various programs. The net impact of the supplemental appropriations and adjustments to revenue budgets amounts to a use of fund balance of $738,511 in the various funds. We may be able offset this deficit in 2000 by having expenditures coming in under budge# as we have in past years. However, at this time it is to early too estimate this potential savings. Council member, Greg Moffet made a motion to approve on first reading Ordinance No. 14, Series of 2000, and Council member, Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the Vail Community Chamber Web-Site Presentation. At the request of Mr. Joe Staufer, representing the Vail Community Chamber, this item was tabled to the July 1$ meeting. The fifth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, stated construction season is in full swing in town. He also reviewed a recommendation presented to Council in his report to eliminate consideration of condemnation as an implementation tool for construction of the Lionshead "Hub" site. Further discussion ensued. Bob stated the Council and staff had a conversation about Phase Ill and there was never any intention for the Council to take any private property. The fact is that Council directed staff to formally take the condemnation off the table. The Council is inviting the neighbors to meet frequently and have the neighbors participate in the process. Mayor Ludwig Kurz clarified for the community that the Council had directed design teams to come up with ideas to review for this site. He said one of the design teams plans showed one idea that would have needed to infringe upon private property that was currently in Lionshead. He reiterated this Council has never said they agreed with that particular plan, and had not considered or discussed condemnation as part of the community facilities planning process. He stated it was unfortunate the prospect of condemnation had been raised prematurely by owners of a twelve-unit condominium complex and that this position has never been taken by this Council. The Council has never said it stood for condemnation and wanted to make that quite 3 June 20, 2D00 Town Council Meeting Minutes r r~ L clear. He said he hopes this statement will diffuse any further condemnation discussions and not sidetrack pending decisions on a site plan for the Hub site. The Council members directed staff to prepare and issue a news release reflecting its position. As there was no further business, a motion was made by Council member Greg Moffet to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 7:35 p.m. ATTEST: Lorelei Donaldson, Town Clerk Minutes taken by Lorelei Donaldson Resp tfully submit,,te~d, Ludwig Kurd Mayor 4 June 20, 200D Town Council Meeting Minutes VAIL TOWN COUNCIL - MfNUTES TUESDAY, July 11, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, July 11, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Chuck Ogilby Diana Donavan Kevin Foley Rod Slifer Greg Moffet COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Sybill Navas, Pro-Tem Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was citizen participation. Bill Hanlon, a village merchant, stated that a temporary vendor set up a retail space at the Children's Fountain during the July 4th weekend. This vendor was duplicating the products ofi merchants in the village thus competing with the focal businesses. Kaye Ferry, of the Vail Valley Merchants Associa#ion, requested that the Council be selective about who they allow in the village as temporary vendors. Kaye also inquired as to when a discussion about the noise ordinance would be scheduled. Dan Barry, owner of Eyepieces, said the town needs to examine how to attract more people to the community while at the same time not jeopardizing the local merchants. Bill Hanlon said the police did an outstanding job, interacting with younger crowd, during all four days of the July 4th weekend. The second item on the agenda was the consent agenda. Foley moved to approve the June 6"' and 20'" meeting minutes with the correct spelling of McCutcheon inserted into the June 6th minutes. Moffet seconded. A vote was taken and the motion passed unanimously, 6-0. Foley moved to approve the second reading of Ordinance No. 12, Series 2000 -Designated Open Space. Slifer seconded. A vote was taken and the motion passed unanimously, 6-0. Moffet moved to approve second reading of Ordinance No. 14, Series 2000 -Supplemental Appropriation and Budget Adjustments. Foley seconded. A vote was taken and the motion passed unanimously, 6-0. ~ July 11, 2000 Town Council Meeting Minutes The third item on the agenda was the public hearing regarding the Lionshead Community Facility Site. The purpose of this public hearing was to solicit public input on the various site plans that have been developed to date. The two major questions far the public and the Town Council were: What site plan achieves the project objectives and works the best for the project area? How comfortable are you with the private development which is intended to help pay for the public uses? Brian Sipes, from Zehren Associates, presented site plans of different alternatives for the proposed Hub Site development. Richard Green, a resident at Lionshead Lodge, said there doesn't seem to be any attempt to coordinate the redevelopment of Lionshead with the Vail Resorts Hub Site development. He said discussion about condemnation has negative effects. People are holding up renovations throughout Lionshead waiting to see what will occur on the Hub Site. Cory Flisher said that building a conference center with a kitchen would take business away from the local restaurants. Mr. Flisher said the busiest time of year is President's weekend and July 4ih~ During these times the occupancy rate it 8fi% full. These are not big conference weekends so mare hotel rooms are not needed. Right now Simba Run and Vail Run need more business. Mr. Flisher did not think a skate park would bring mare people to Vail. Mike D'Anci, stated that the alternative plans for the Hub site required relocating Lionshead Circle onto Tract E that has 50-ft. spruce trees. Also this would move the street much closer to their property. Mr. D'Anci sta#ed that he did not see a skate park drawing in a lot of money and expressed concern about the height of the project. Martin Shore, a resident of Manor Vail, said this project would do away with the access road and the green space, causing problems for the Fire Department. He asked the public to think about how they would feel looking at a 80-ft. wall. Mr. Shore noted that the Town needs a temporary drop zone for parents dropping off and picking up their children while using this facility. He also stated that we need to do something with the site. John Horn Kates believes the Learning Center is an idea that people would contribute money to. Jose Aybar, Dean at Colorado Mountain College, told Council that they were considering moving CMC because they need more space. After hearing the Town of Vail was planning on developing a Learning Center and conference rooms, CMC decided to wait and see what developed, as they would like to stay and support Vail. Jose asked if Vail would market a Learning Center, conference space or a theater. A town in Ohio has done just this. The Opera Light Company has 400 seats and all performances are ~[00% sold out. ~ Juiy 11, 2pQD Town C°uncil Meeting Minutes Gretta Assaly said a th~atar would be a wonderful addition to the community. She encouraged the Council to move forward. Diane Johnson, a resident of Vail, told Council to move forward and get something done. Paul Rasmussen said the public library is a wonderful place, "improve it", "don't harm it". He said that we need to remain competitive. Terry Minger, a resident of Boulder, Colorado, and previous Vail Town Manager said that Vail looks tired and worn. He used Spain as an example of how they created a healthy economy by building an art museum. Mr. Minger said the Learning Center could be Town of Vail's museum. Carol Hymers thanked Council far the preservation of the open space, She reminded Council to work with the neighborhoods while developing the Hub Site, stating that the homeowners have a major investment in Vail. Barbara Jean encouraged Council to move forward. She suggested that private partnerships pay for the Hub Site. Ms. Jean encouraged Council to work in partnership with Vail Resorts in the redevelopment of Lionshead. "Leadership without action is merely a dream. Leaders need to lead." Dick Cleveland said we need to think of our community as part of the redevelopment. Stan Cope said to keep the plan simple. He said the "Learning Center" is a lousy name, and felt a "youth center" was needed in the community. Mr. Cope said the combination of a theater; conference center and Learning Center would work well together. EEaine Keller said vision, concept, being a good neighbor, and thinking of the needs of the community, are the components needed to make a good project. Ms. Keller said the business community needs to up-grade their presence, and be competitive. Phil Hoversten, 14-year residence in the Town of Vail, said the expansion of Dobson Ice Arena would add "vibrancy" to the Town of Vail. Bob Fritch, owner of Sitzmark Lodge, urged the Council to drop the idea of condemnation and building a hotel on the Hub Site. Mr. Fritch said there are a lot of good places in Vail, and encouraged the Council to be more positive about what the town has. Pam S#enmark stated that the Town needs to soften the impact of the off-season to create stability. She said a hotel would not finance the whale development, and that she would like to see Council go ahead with the Learning Center and a confierence facility Ginny Culp, a resident of Vail, said she hoped that the Learning Center would not be 3 July 11, 2DDD Town Council Meeting Minutes marketed as conference center. She warned Council not to duplicate canferenc~ spaces that already exists in Vail, and that conference groups do not like fio travel tang distances from airports to the meeting facilities. Eagle County does not have airline service during the off season. She also mentioned that the Town of Vail would loose approximately 6Q0 parking spaces with this new development. Buck Elliott, said the learning Center is a great and bold idea. He reminded the developers to think about the core values and the community involved. Michael Wasmer said to move forward with the Learning Center. Act on Vail Tomorrow. John Garth with the VVTCB, said Town of Vail cannot accommodate some groups because #here is not a large enough facility. He said it is likely that the Inc. 50Q group would not return to Vail because it took too much planning on their part to coordina#e the conference under different roofs. Kirk Hanson, '12-year resident of Vail, said keep the dream alive; the Town of Vail needs this kind of development. Rob leVine, General Manger of Antlers in lionshead, said "kudos" to Council for going this far, hang in there. Sherry Stern, an East Vail resident, said hotels are not needed; what people need is a delivery system and more technolgy. Ludwig Kurz said that condemnation is an issue that Council will not deal with. He also expressed that the Council is working with neighborhoods in regard to this development. Kurz said it was premature thinking that a 90-ft. wall is going to be built when there have only been site plans drawn. Donovan said she appreciated all the comments and the new faces at the evening meeting. The fourth item on the agenda was the discussion of a temporary/portable ice rink. Glenn Davis, president of the Vail Junior Hockey Association, said while Dobson is a great facility it is being over utilized. In order to serve the needs of the ice users in this area it would "behoove" the Town of Vail to put in a 2"d sheet of ice to allow the different ice programs in the county to grow. The cost of the bubble has increased because of wind and snow loads. Greg Moffet asked Mr. Davis if he had considered purchasing a used bubble. Mr. Davis said atone point he did have a lead on a used portable ice rink, but when he called it was sold. Greg Moffet asked if there was a market for used portable ice rinks. Mr. Davis said he did not know. Greg Moffet moved to give permission to Rick Pylman to take the proposal through the required process. Foley seconded. 4 July 11, 2000 Town Council Meeting Minutes . Greg Maffefi amended his motion. Foley s2aonded tha amended motion. Kurz asked what monies were going to be used to finance the 2~d sheet of ice. Rod suggested the possibility of someone from the private sector assisting wi#h the financing of the ice rink. Donovan said private financing would not be a good idea if the Town of Vaif wanted to keep control over the ice rink. Bob McLaurin said if the Town Council supported this proposal he would make it happen. Greg Moffet moved to designate McLaurin and staff further explore purchasing a tent and negotiating with VRD concerning hours of operation and hours designated for each use including free public skating, identifying a contingency plan, and defining the rules of VRD and TOV. Foley seconded. A vote was taken and the motion passed unanimously, 6-0. Kurz asked if there was anything being done to maintain and upgrade Dobson Arena. Jim Heber, Director of Dobson Ice Arena, said $60,000 was spent last year on repairs. Greg Moffet asked how much would it cost to repair Dobson. Mr. Heber said $800,000. To remodel with additions, it would be around $2.5 million. Greg Moffet moved to preliminarily authorize the expenditure of money subject to a supplemental appropriation and subject to the discussion with Town staff as to where in the Capital Impravements Fund the funding of the ice rink would come. Rod Slifer seconded. A vote was taken and the motion passed unanimously, 6-0 The sixth item on the agenda was the Approval of Settlement to Resolve Outstanding Bill for Improvements at Red Sandstone. Upon completion of the Red Sandstone Creek project there was an outstanding bill to be paid in the amount of $225,000 plus interest for the placement of the water main. This bill was incurred due to the improper placement of the water main at the beginning of construction. The shallow placement was discovered immediately before paving was to begin. After two days of mediation, all parties have reached an agreement to resolve all issues with a reduction in the amount to be paid and a sharing of those casts. The Town of Vail's share will be $8,000 in cash and a loan of $5,000 to fund the settlement for the Stevens Group. This loan will be fora 5-year term with 6% interest, a personal note signed by Tom Stevens and security through a second deed of trust on a project underway in Carbondale. Foley moved to approve the settlement to resolve outstanding bill for improvements at Red Sandstone. Moffet seconded. A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was the appointment of the Vaii Local Marketing District Advisory Board. Rod Slifer moved to appoint Bob Llewellyn to the Vail Local Marketing District Advisory Board. Donovan seconded. A vote was taken and the motion passed unanimously, 5-1, with Foley opposing. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin said that the phone system upgrade has been pushed back due to scheduling changes. ~ July 1 t, 200D Town Council Meeting Minutes • Foley moved to adjourn, Moffet seconded. A vats was taken and the meetir~~ adjourned a# 9:55 P.M. A ~E~~, i Respectfully submitted, tl' ~`-CS~ ~ ~ ~TES`T: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter Le~,~..~ ~,~~e,~.c~-., Ludwig Kurz U Mayor July 11, 2000 Town Council Meeting Minutes . VAIL TOWN COUNCIL -MINUTES TUESDAY, July 18, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, July 18, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Pro Tem Chuck Ogilby Diana Donovan Kevin Foley Rod Slifer Greg Moffet STAFF MEMBERS PRESENT: Bab Mcl.aurin, Town Manager Tom Moorhead, Town Attorney The first item an the agenda was Citizen participation. Carol Hymers, representing the Glen Lyon Neighborhood Association, appeared before the Council to request the Town's consideration of using the middle bench at Donovan Park far a playground. Currently, the Town is contemplating use of the lower bench for playground in addi#ion to other recreational components as part of the town's community facilities plan. The second item on the agenda was the Consent Agenda. Moffet moved to approve the first reading of Ordinance No. 15, Series of 2000; an Ordinance 12-10, Vail Town Code; with specific regard to Vail's commercial core area parking maps. Navas seconded. A vote was taken and the motion passed unanimously, 6-1 with Donovan opposing. The third item on the agenda was the first reading of Ordinance No. 16, Series 2000 -Amendment of the Cable Franchise Agreement. The Town of Vail entered into a Cable Television Franchise Agreement with TCI on January 5, 1995. That Agreement provided that TCI rebuild the existing cable system within thirty-six months of the effective date on the Agreement. The rebuild, pursuant to the Franchise Agreement, required utilization of a "fiber optics to the service area" design in which optical fiber delivers signals from the central hub to nodes serving approximately 500 to 1,000 residences. The nodes interface the optical fiber with coaxial cables which distribute signals to cable subscribers and also serves as input-output points for connection to public buildings and businesses. Due to new technology in the area of digital compression the system has been capable of being built in a manner that the subscriber receives the same benefit of expanded services and quality of service without utilizing the amount of fiber optics contemplated in the Agreement. The system build-out has continued through lengthy review of the Franchise Agreement and the Town of Vail's cable television system. The Town has utilized the services of Enhanced Video, Voice and Data Systems Inc. as a consultant to assure that the Town of Vail is receiving the full benefit of the quality of services negotiated in the original Franchise Agreement. 1 July 18, 2000 Town Council Evening Meeting Minutes The attached Amendment, extensive negotiations, and a close working relationship with the cable operator has resulted in a system capable of performing and offering advantages to subscribers that were not originally contemplated. Mallet moved to approve the first reading of Ordinance No. 16, Series of 2000, a Cable Franchise Agreement. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the first reading of Ordinance No. 17, Series of 2D00, an ordinance removing the requirement for Planning and Environmental Commission presentation an the Design Review Board. Chapter 4, Design Review Board, of the Municipal Code, states that "7he design review board shall be composed of five (5) members. Four (4) members shall be residenfs of the Town, appointed by the Town Council, and the fifth member shall be a member of the Planning and Environmenfa! Commission of fhe Town." The PEC, upon motion (7-0), has recommended that the Town Council consider making changes to the code removing the requirement far PEC representation on the DRB. The reason given for the motion was that the amount of time necessary to attend bath the PEC meetings and the DRB meetings was excessive and difficult for working professionals to attend and was redundant given the role of the staff. Staff believes it is beneficial for Town Boards to have overlapping memberships, so that each Board understands the interrelationship of the Boards and Commissions. Staff believes that such a system would be beneficial also for the Town Council to have voting members present at the PEC and DRB meetings for this reason. However, staff understands the impacts of having volunteers in our community committing significant blacks of time to board meetings. The sizeable time commitments necessary for these Boards negatively impacts the Town's ability to fill empty positions with qualified residents. Moffet moved to table Ordinance No. 17, Series 2000, until Council had a chance to talk with the Design Review Board. Foley seconded, A vote was taken and the motion passed unanimously, 7-D The fifth item on the agenda was the first reading of Ordinance No. 18, Series 200D -Vail Heights Buy Down Unit. The Town of Vail pursuant to its Buy-Dawn program purchased the unit located at 2059 Chamonix Lane Unit No. 6, Vail, Colorado on June 2, 2000. The purchase price was $129,000. The Town has conducted a lottery and has identified potential purchasers to purchase the unit at adeed-restricted price of $115,000. There has been a possibility of a special assessment occurring prior to the resale of the unit. Though we believed that the assessment would occur in July it has not happened yet. The purchasers are prepared to close on the unit immediately upon the two readings of the ordinance. This ordinance is being presented to meet the charter requirement of Section 4.8 which specifies that the sale of any real property is required to be approved by ordinance. Moffet moved to approve the first reading of Ordinance No. 18, Series 2D00. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was the Rotary International Children's Opportunity Grant -Pediatric Health Care Proclamation. The proclamation recognizes a variety of organizations that are working to sponsor four local child health screenings to improve the availability of health care to as many as 400 local children who have no health insurance. The Rotary Foundation's Children's Opportunities Humanitarian Grant is providing funding for the program. Slifer moved to approve Proclamation Na. 4, Series 20000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the Hub Site. Russell Forrest said Council had a productive discussion at the Work Session regarding the Hub Site and Donovan Park Project. After 2 July t8, 2000 Town Council Evening Meeting Minutes • • considering various alternatives Town Council asked that alterna#ive 3 be taken eff the table. The eighth item on the agenda was the TOV Community Survey Results. The Town of Vail conducted its traditional community survey during the first two weeks in April this year. Anew feature of the survey was the addition of multiple formats: on the Internet, by mail and by phone. The results were tabulated by RRC Associates, aBoulder-based planning and market research firm. This marks the 13th consecutive year in which the town has used a citizen survey to track its performance in a variety of areas and to identify community priorities and concerns. Cares said the "take away" message from this year's survey is a high level of support given by respondents for improvement of VaiPs economic viability in its commercial areas. The ninth item on the agenda was Vail Community Chamber Wel,-site Presentation. Jae Staufer, president of the Vail Community Chamber, introduced the Council to the organization's new Web site at www. vailchamber . ora. A key feature of the site is a listing of all accommodations in Vail as well as direct links to the individual properties. Consumers will have the added convenience of making their own reservations. The site features information in three languages: English, German and Spanish. The Vail Town Council has provided $20,000 in seed money to the organization, which was launched for the purpose of a "Vail-only" focus. Mr. Staufer said that the web site has had 54,000 hits from March 1St through June 30th. Navas asked if a rating system would be included with the listing of the lodges on the web site. Mr. Staufer said he hoped that it would be included soon. The tenth item on the agenda was the Town Manager's Report. Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0, and the meeting adjourned at 8:30 P.M. Respectfully submitted, Ah'`f1=S :Lorelei Donaldson, Town Clerk ~ -~ _J Ludwig Kurz Mayor ~, ~, SEAL Minutes taken by Beth UR • 3 July t8, 2000 Town Council Evening Meeting Minutes • VAlL TOWN COUNCIL -MINUTES TUESDAY, August 1, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 1, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Pro Tem Chuck Ogilby Diana Donovan Kevin Foley Rod Slifer Greg Moffe# STAFF MEMBERS PRESENT: Bob Mcl_aurin, Town Manager . Tom Moorhead, Town Attorney Porn Brandmeyer, Assistant Town Manger The first item on the agenda was Citizen Participation. Waldir Prado, owner of the Vail Village Inn, announced plans to redevelop the Chateau Vail property in a way that will contribu#e to Vail's momentum in renewal and reinvestment. Prado, who has received town approvals for redevelopment of the nearby Vail Village Inn property, has put that project on hold due to lawsuits #hat have been filed to black the project. Prado said the $120 million Chateau Vail project will convert the former Holiday Inn site to a 5-Star, 244-key hotel that will feature numerous amenities including a convention center and spa. He said he expects to break ground on the project next spring pending approvals by the town. Carol Hymers thanked the Council for publication of a citizens brochure outlining Council meeting procedures, as well as, Council's support of the Rotary Club's recent health screening in Dotsero which served 55 children. On another note, Hymers, representing the Glen Lyon Neighborhood Association, said that while the neighborhood group supports community facilities on the lower bench of Donovan Park, concerns remain regarding mass and size. Paul Hymers asked for clarification on the De-Brucing ballot measure ordinance. He was asked to hold his questions until the agenda item came up later in the meeting. Dan Telleen, owner of Karats in Vail, provided an up-to-the-minute parking update in which he noted that a town vehicle was being stored in a prime parking space in the Village structure. Telleen has asked the town to consider parking vehicles elsewhere to allow more spaces and added accessibility for guests. 1 August 1, 2000 Town Council Evening Meeting Minutes • Wolfgang Triebnig, the general manager of the Lodge at Vail, expressed concerns about the impacts of the recent Big Head Todd concert along Gore Creek Dr. He suggested such concerts be held elsewhere to allow more space and added accessibility for guests. Bob Fritch, owner of the Sitzmark Lodge, also raised concerns about the concerti, suggesting that Vail can no longer be "all things to all people." Fritch cited instances of property damage and other disturbances associated with the event, which he characterized as loud and intrusive. Fritch said it was time for Vail to decide what kind of resort it wants to be and which type of guest it should serve. Kaye Ferry, representing the Vail Village Merchants Association, congratulated the town for a productive event, noting that Vail's bars and restaurants were packed. On another topic, Ferry formally presented a refund to the Town Council for $12,126 for unused funds associated with a Y 2000 grant request fora "Turn It Up" guest service training party as well as direct support for the program. Ferry said the program became selfi sustaining in 1999, resulting in a refund {with the exception of money spent for the training of 71 town employees and the production and distribution of guest service buttons}. The second item on the agenda was the Consent Agenda. Greg Moffet moved to table the July 11 and 18'h meeting minutes. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. Moffet moved to approve the second reading of Ordinance No. 15, Series 2000, Ordinance 12-10, Vail Town Code; with specific regard #o Vaii's commercial core area parking maps; and setting forth details in regard thereto. Slifer seconded. A vote was taken and the motion • passed, 6-1, with Donovan Opposing. Moffet moved to approve the second reading of Ordinance No. 16, Series 2000 -Amendment of the Cable Franchise Agreement. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Moffet moved to approve the second reading of Ordinance No. 18, Series 2000 -Vail Heights Buy Down Unit. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the first reading of Ordinance No. 17, Series of 2000, an ordinance removing the requirement for Planning and Environmental Commission presentation on the Design Review Board. Chapter 4, Design Review Board, of the Municipal Cade, states that "The design review board shall be composed of five (5) members. Four (4) members shall be residents of the Town, appointed by fhe Town Council, and fhe fifth member shall be a member of fhe Planning and Environmental Commission of the Town. " The PEC, upon motion {7-0}, has recommended that the Town Council consider making changes to the code removing the requirement for PEC representation an the DRB. The reason given for the motion was that the amount of time necessary to attend both the AEC meetings and the DRB meetings was excessive and difficult for working professionals to attend and was redundant give the role of the staff. Staff believes it is beneficial for town boards to have overlapping membership, so that each board understands the interrelationship of the boards and commissions. Staff believes that such a system would be beneficial also for the Town Council to have voting members present at the PEC and DRB meetings for this reason. However, staff understands the impacts of having volunteers in our community committing significant blocks of time to board meetings. The sizeable time commitments necessary for these boards negatively impacts the Town's ability to fill empty positions with qualified residents. George Ruther briefly summarized the memorandum included in the Council packets. Council expressed concern that there could be . potential loss of information being transferred between the PEC and DRB without having one 2 August 1, 2000 Town Council Evening Meeting Minutes member serve on bath boards. Galen Aasland, a member of the Planning and Enviromental Commission, said the current requirement is too burdensome. As for communication between the two boards, this would be done with memorandums between the PEC and DRB. Moffet said he was impressed with the change in the "development review process" and thought communicating through memos was a good idea and is working well. George said PEC and DRB share reports between the boards on a weekly basis. Moffet said the Antlers project was a good example of the boards working together; furthermore, doing it concurrently eliminated a lot of problems. Donovan suggested appointment of some lay people to the boards (rather than design professionals) to help attract the applicants who have more time to serve. She also suggested reducing the number of the PEC members from 7 to 5, and asked for the item to be scheduled for additional discussion prior to the second reading of the PEC representation ordinance. Navas agreed that the lay person's view is important. Navas also mentioned that stafFs point of view differs from members of the board and having one person on both boards enables communication between the boards without the interference of staff. • Moffet moved to approve Ordinance No. 17, Slifer seconded. For the record Slifer said Council is responsible for the appointment of the PEC and DRB Boards and Council has the ability to appoint a lay person. Foley suggested that Council keep a "close eye" on this arrangement for 6-mon#hs to see if it was working for all involved. A vote was taken and the motion passed, 6-1, with Donovan opposing. Donovan suggested that absenteeism of the board members be kept track of for future reference. The fourth item on the agenda was the first reading of Ordinance No. 19, Series 2000 - an Ordinance submitting to the registered electors of the Town of Vail at the regular municipal election to be held on Tuesday, the7t" day of November, 2000, the question about whe#her the Town of Vail should be authorized to collect, keep and expend all revenues all received from its property tax levy in 2000 and each year thereafter as a property tax revenue change pursuant to article 10, section 20 of the Colorado constitution provided that nothing in this question authorizes the Town to increase its rate of levy without prior voter approval; Authorizing the Town Council to adopt annual budgets and amendments thereto to implement the approval of this referred measure; setting forth the ballot title; providing for notice of the election; providing for conduct of the election; providing further details in relation to the foregoing. In 1993 the Vail voters approved lifting (or de-Bracing) the revenue limitation impacts of Amendment 1 on all revenues except for property taxes. The Town was one of the first cities in Colorado to de-Bruce. Since then the Town of Avon and Eagle County have de Braced all revenues, including property taxes. The Town is currently limited by how much property tax revenue the Town of Vail can collect. If our assessed valuation goes up 13%, the Town's percentage growth in revenue is limited by the Denver Boulder CPI plus our local growth factor (the percentage of new construction). These two percentages have totaled about 5% since TABOR was enacted. The base mill levy cannot be raised without a vote; this August 1, 20Q0 Town Council Evening Meeting Minutes provision cannot be de-Braced. Assessed valuation is impacted by redevelopment or new construction and all properties are reassessed every o#her year. The next reassessment will occur in 2001 for property taxes collected in 2002. In 1999, the last reassessment period, the assessed value increased 13%, whereas, the Town's growth limit was 3.8%. This change would allow the Town's revenue to keep pace with increases in assessed valuation. When the budget was passed in 1999 far Y2000, Town Council showed interest in making this change. Council reviewed this issue at the work session on July 11, 2000, and directed staff to present this ordinance for their consideration. Donovan stressed the importance of providing voters with information about the impacts of a de-Bracing measure and cautioned the Town in asking too much from its citizens without big successes to gain voter confidence. Moffet moved to approve Ordinance No. 19, Series 2000, on first reading. Foley seconded. McLaurin said last spring 10 positions were cut and the town is in the process of cutting additional posi#ions along with budget items. With the passing of the de-Bracing ballot measure it would mean an increase of $6.00 per $100,000 of private property value and $18.00 per $100,000 of commercial property value. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the worksession to determine whether the Town should further explore a hotel on the project site; and whether to move forward with either a 2000 or a 2001 ballot initiative. If the Town Counci! would like to move forward with a 2000 ballot issue on the community facility project, then that decision must be made in August and two readings of an ordinance must occur on or prior to September 5, 2000. It is also important to acknowledge that mail-in ballots for the November election will be available to voters in October. So there would be approximately one month to refine the concept and inform voters of a ballot initiative. The Town Council can also choose to move a possible election into 2001 without significantly delaying the project since one year of private fund raising was planned. Staff believes that additional time is needed to develop the concept and to refine the design for the project and a 2000 ballot initiative is premature. However, if there is consensus among the Council on a preferred site plan, the uses, and how to frame a ballot initiative a schedule is provided fora 2000 ballot initiative in the staff memorandum. Total cast based on the preliminary work is 65 million dollars. Navas asked if this had to be a November election. Moorhead said anything that involves debt is a November election issue. Slifer said there are too many issues regarding the Hub Site to still be resolved in order to mee# the November election deadline. Slifer moved #o postpone the ballot issue for public funding until the November 2001 election. Moffet seconded. Navas hoped that council was not using this for an excuse not to moved ahead and make things happen. Donovan felt that all that was needed was finalizing some issues. Donovan said she would vote for the election to take place this fall, for to do so, would force Council to get their act together. Navas felt the product was not clearly defined at this time. Ogilby shared the same feelings as Navas. Donovan said Town of Vail couldn't bear 5 years of continual construction. The likelihood for a successful vote would be higher in 2000 than 2001. Foley said Beaver Creek did a fine job with their construction. Kurz said, realistically, the items that need to be accomplished can`t be achieved by November, but agreed with Donovan that Council needs to keep their momentum going forward. A vote was taken and the motion passed, 6-1 with Donovan opposing. • Farrow Hitt, of Park Meadows Lodge, descried the concept as an "11t'' hour curve ball" and [~ August 1, 2000 Town Council Evening Meeting Minutes suggested allowing time for the Lodging Quality Initiative and the Marketing District Tax to preduee effective results. His advice was to sell the hotel rooms that already exist. Hitt said Town of Vail needs a community center. Russell Forrest said the hotel was considered when the design team wanted to add vitality, and mass to the site. A market analysis of a learning center showed that it would generate an additional need for beds. Also studies showed that people wanted all amenities under one roof along with a conference facility. Moffet asked when did the hotel go from financing itself to barely funding itself. Russell Forrest said in the early stages it was thought the hotel would offset its cost, but a return of 15 -24% profits based on a 3-year plan, is not as much as what was initially anticipated. A hotel would not defray the capital costs of the community center. Moffet said he would move to direct staff to foster the redevelopment and enhancement of existing hotel properties near the project site. He suggested WTC encourage existing hotels to commit rooms at a competitive price for meetings and functions. When refining the design for the project site, identify phasing plans that could allow the expansion of the meeting center and a future hotel if the market demonstrated a need in the future. Moffet said the Town needs to find ways to improve the transportation system from Vail Village to Lionshead. Navas seconded. A vote was taken and the motion passed unanimously, 6-1 with Donovan opposing. Ogilby asked how many council members were in favor of a learning center. Foley asked wha# was the learning center. Navas said she could not support the election because the definition of the learning center was too vague. Moffet said as long as it was a 20,000-sq. ft. room he would be in favor of it Donovon said she thought the learning center was a "bunch of high-tech break out rooms." Ogilby asked how many would be in favor of a convertible conference center. Donovan said it would be too costly. 4-3 council members where in favor of a convertible conference center. Ogilby asked how many were in favor of a family center that includes a skate board park, then asked council if they had dealt with the hotel issue first rather than second would they have voted the same way. Kurz stated that the most successful hotel in the valley is the Hyatt and it would not have happened had they not received the land at zero cost. Joe Staufer, a farmer owner of the Vail Village Inn, said a hotel would be an inappropriate use of public land. 5 August 1, 2000 Town Council Evening Meeting Minutes • Porter Wharton of Vail Resorts urged the Council to keep its options open, challenging the Council to identify a city that has had success in building a conference center without a companion hotel. Navas asked in light of the fact there are 3 new proposals on the table at what point was the performing arts eliminated from the project. Russell Forrest said that Council gave direction March 14t" to create a convertible space. Donovan expressed opposition to a hotel in any phase as well as the sale of private parking spaces on the Hub Site property or any other private development such as dwelling units or fractional fee units to help subsidize the public amenities Ogi[by and Navas asked that the last paragraph be worded to say that no hotel would be considered in Phase 1. Moffet expressed a desire to allow room fior phasing a hotel and other expansions into the plan assuming the project would be "wildly successful." Kurz felt additional hotels rooms were premature thinking. Donavon said that some members of the community have the wrong perception that the Hub Site is being designed to accommodate VA. • McLaurin said at this time the Town has no preconceived idea who will operate this. The sixth item on the agenda was the Vail Valley Foundations request for funding in regard to the renovation of the Gerald R. Ford Amphitheater. Slifer recused himself, as he is a board member of the Vail Valley Foundation. Cell Folz of the Vail Valley Foundation presented a proposal to authorize the Town Manger to review a $300,000 cash-and-in-kind services. The proposal would be applied toward the $9 million reconstruction project, which includes improvements in four areas: accessibility for disabled guests; weather protection; service facilities; and performance improvement. To date Folz says about $6.7 million of the $9 million project has been raised. She said the town's contribution would represent about 3 percent of the total project. Groundbreaking is scheduled for August 29, 2000, and will be finished June 6, 2001. Foley moved to have staff proceed and come back with numbers. Moffet seconded. A vote was taken and the motion passed unanimously, 6-0 with Rod Slifer abstaining. The seventh item on the agenda was the Holiday Festival of Lights Presentation and request for direction from Council. Todd Oppenheimer presented a slide presentation to the Council showing the different options that are available. Foley asked if vandalism would be a problem. Oppenheimer said that lights could be put in locations so that it would not be a problem. The Town Council directed staff to continue development of a recommendation for consideration. The project, which could be phased in over 3 to 5 years, would augment Vail's traditional colored lights with animated light displays, as well as, creative use of lighting on architectural features throughout town. Depending on the scope of the project, as much as $800,000 per year could be spent for the additional improvements. August 1, 200D Town Council ~~ening Meeting Minutes • The eighth item on the agenda was the Employment of Special Counsel in Village Center Association v. TOV, et al. The Village Center Association has brought a lawsuit against the Town challenging the Town Council's approval of the White Water Park. They have asked the District Court to review the Town record to determine whether the Council decision was in excess of its jurisdiction or an abuse of discretion. Due to the heavy toad of litigation presently being experienced, it is requested that the services of Lasater & Associates, P.C., be retained to serve under the direction of the Town Attorney on this matter. Lasater & Assoc. has successfully represented the Town in other matters where our insurance carrier provided the defense. They have agreed to charge the same fee as that charged for insurance defense work which is $110 per hour. Moffet moved to retain the legal services of Lasater & Associates. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. • • The ninth item an the agenda was the Town Manager's Report. In its review of the Tawn Manger's Report, Navas moved to roll-forward $30,000 in special events funding that was originally allocated to a Vail village-specifc event for 2000. The funding will now be available for 2001 event. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 10:50 P.M. Respectfully submitted,,>> ~E~~ ~ '~~ (~ ~ ~ ,v.F A`i'TE$T: Lorelei Donaldson, Town Clerk 4'h'~P Ludwig Kt~ Mayor Minutes taken by Beth Salter '7 August 1, 2000 Tawn Council Evening Meeting Minutes VAIL TOWN COUNCIL -MINUTES TUESDAY, August 15, 2000 7:00 P.M. The regular meeting of the Vail Tawn Council was held in the Town Counci! Chambers on Tuesday, August 15, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Pro Tem Diana Donavan Kevin Foley Rod Slifer Greg Moffet COUNCIL MEMBERS ABSENT: Chuck Ogilby STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandrneyer, Assistant Town Manger The first item on the agenda was Citizen Participation. Claudia Delude a resident of Lupine Drive in East Vail, appeared before the Council with two issues. First, she wanted Council to know about a rezoning application on lots 15 and 16, known as the "waterfall lots" which would change the zoning from agriculture open space to primary secondary. She said the application would be heard by the Planning and Environmental Commission on Aug. 28. Secondly, Delude raised concerns about the reconstruc#ion of Lupins Drive, Hating frequent utility interruptions and access problems. She asked three requests of the Council members: 1) go take a look at Lupine Dr. this week; 2) make a commitment that paving will be completed by August 31; and 3) insist senior management be put on the job. In response, Mayor Ludwig Kurz said Town Manager Bob McLaurin was following up an the complaints. Dave Verwys, representing owners of the Red Sandstone Creek affordable housing units built jointly by the Town of Vail and the Eagle River Water and Sanitation District, spoke on behalf of the residents. Verwys asked Council to schedule a discussion on the homeowner association's complaints at an upcoming meeting. Town Manager Bob McLaurin questioned the appropriateness of such a meeting, noting the issues should be resolved by the homeowner's association rather than the town. Kurz instructed the residents to meet with McLaurin and the town attorney to explore how best to approach the issue. The second item on the agenda was the Consent Agenda. Moffet moved to approve the July 11 & 18, 2000, Town Council meeting minutes. Navas seconded. A vote was taken and the motion passed unanimously, 6-0. • Moffet moved to approve the second reading of Ordinance No. 17, Series 2000, an ordinance 1 August 95, 2000 Town Council Evening Meeting Minutes removing the requirement for Planning and Environmental Commission representation an the Design Review Board. Foley seconded. A vote was taken and the motion passed 5-1, with Donovan opposing. Moffet moved to approve the second reading of Ordinance No. 19, Series 2000, an Ordinance submitting to the registered electors of the Town of Vail at the regular municipal election to be held on Tuesday, the 7"' day of November, 2000, the question about whether the Town of Vail should be authorized to collect, keep and expend all revenues received from its property tax levy in 2000 and each year therea#ter as a property tax revenue change pursuant to Article 10, Section 20 of the Colorado Constitution provided that nothing in this question authorizes the town to increase its rate of levy without prior voter approval; authorizing the Town Council to adapt annual budgets and amendments thereto to implement the approvai of this referred measure; setting forth the ballot title; providing for notice of the election; providing for conduct of the election; providing further details in relation to the foregoing. Foley seconded. A vote was taken and the motion passed, 5-1, with Donovan opposing. Donovan said she needed more information before she could approve the second reading. The third item on the agenda was the first reading of Ordinance No. 20, Series of 2000 - Innsbruck Condominium Buy Down Unit. The Town of Vail pursuant to its Buy-Down program purchased the unit located at 2783 Kinnickinnick No. 4, Vail, Colorado on July 19, 2000. The purchase price was $164,000. The Town has conducted a lottery and has identified potential purchasers to purchase the unit at adeed-restricted price of $145,000. This ordinance is being presented to meet the charter requirement of Section 4.8 which specifies tha# the sale of any . real property is required to be approved by ordinance. Foley asked who the recipient was. Russ Forrest said it will be offered to Dana Gerschenoff, who won the right to purchase the home in a recent lottery. Foley moved to approve the first reading of Ordinance No. 20, Series 2000. Moffet seconded. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the discussion of Ordinance No. 21, Series of 2000, an Ordinance submitting to the registered electors to the Town of Vail at the coordinated General Election to be held on Tuesday, the 7th day of November, 2000, the question on whether Section 2-6-9, Real Estate Transfer Fund, should be amended to include additional definitions for the purposes of Title 2, Chapter 6. Council has had general discussions regarding the possibility of placing a question on the up coming coordinated general election ballot in regard to the use of the Real Estate Transfier Tax Funds. Presented is an Ordinance placing a question on the November 7th ballot that would amend Section 2-6-9, Real Estate Transfer Tax Fund by adding defined terms to that code section for the purposes of Chapter 6 of Title 2. These definitions would not pertain to other sections of the Town of Vail Code, including but not limited, to the Zoning Cade. Presently the only definition in Section 2-6-9 is the "Building shall mean any structure having a roof supported by columns or walls, or any other enclosed structure for the housing of person, animals, or property." Russell Forrest referred to an attachment to the Town Mangers report. Dee 1Nisor briefed the Council about his opinion letter. Moffet, Navas, Slifer and Kurz said they were comfortable in moving forward with a plan for recreational facilities on Donovan Park without a modification of • the RETT ordinance, either through legislation or a public vote. Donavan said she 2 August 15, 2000 Town Council Evening Meeting Minutes • preferred to table the ordinance to allow more time to refine the ballot language so if could be taken to a public vote. Donovan also presented other approaches that she said could be used to expand the current uses of RETT to avoid community controversy. She then presented a list of $1 million in capital projects that she said could be paid for by RETT. She also reiterated her interest in scaling-down the size of the Donovan Park proposal by moving several of the programming elements to the Lionshead Hub site. Those changes, she said, would avoid further lawsuits that have been threatened. Michael Cacioppo said Council's actions area "bad Idea" that goes against the Town's original promise to its citizens. Carol Hymers, representing the Glen Lyon Neighborhood Association, said constituents want to see preservation of the RETT ordinance as originally intended. Ron Riley, a Vail businessman, suggested it was time for Vail to broaden the use of RETT, noting the changing needs of the community. Moffet felt that the existing RETT language allows for improvements on Donovan Park. Navas agreed with Moffet that the existing definitions give Council the authority to spend RETT dollars on improvements at Donovan Park. Donovan said she does not believe that the existing RETT ordinance would allow buildings to be built on Donovan Park. Once Vail loses the ability to take care of their parks, the Town will be in trouble. RETT should remain to be used for open space and parks. She said this ordinance was a change not an amendment. McLaurin reminded Council that the issue was whether to put this on the ballot; it was not a land use discussion. Foley moved to deny the first reading of Ordinance No. 21, Series 2p00. Moffet seconded. A vote was taken and the motion passed, 6-1, with Donovan opposing for reasons of wan#ing the Ordinance tabled so Council could make modifications, and put it on the ballot. The fifth item on the agenda was to request Council's approval for the Town Manager to execute an agreement with the White River Institute to assist with fund raising. The opportunity to create a unique facility lies with the integration of both recreational and culturalleducational amenities. The concept of the 2nd sheet of ice and family activity center is relatively well understood. The learning center concept has captured the imagination and interest of many in the community. However, the Town needs to refine • the concept and obtain additional community buy-in to the idea. Staff would propose working with the White River Institute to: 1) help refine the idea and to 2) assist in a 3 August 15, 200D Tawn Council Evening Meeting Minutes • fund raising effort far both the recreational and learning/meeting centzr uses. After refining the concept in the October/November time frame, staff would propose reengaging the design team to complete work on the site plan, floor plans, and architectural sketch plans. This would also include further refining the capital costs. Russell Forrest briefed Council on the attachment "Town of Vail & White River institute Community Facilities Agreement". Donovan said Council needs to participate from the beginning stages and not leave everything up to the consultants. Russell Forrest agreed with Donovan. Councilmembers requested a discussion, of the appointment of 2 Councilmembers to the 50'I C3 Board to participate in refining the concept of the Hub site, to be scheduled at the next Council meeting. Paul Kuzniar commended Council for what they have accomplished so far. He said they have done an admirable job. Moffet moved to authorize the Town Manager to execute an agreement to allocate resources for the White River Institute to assist with fund raising. Foley seconded. A vote was taken and the motion passed unanimously, 6-0. The sixth item on the agenda was the decision to move forward with the construction of a temporary third sheet of ice at the location of the Ford Park softball fields. This item was tabled to allow for more time to prepare cost estimates. • The seventh item on the agenda was the decision regarding the Vail Valley Foundation request for up to $300,000 in either cashlin-kind services or cash alone to help fund the improvements to the Gerald R. Ford Amphitheater. Slifer recused himself since he is on the Board of the Vail Valley Foundation. Foley said the amphitheater is an asset to the community. He felt the Town should step up their contribution to 5%, or $450,000. Kurz said he suspects that council will have the opportunity to give to this cause at another time. Navas asked about the parking. Pam Brandmeyer said parking would be on a first come, first served basis for winter-time use. Donovan asked if the cash contribution was being taken out of RETT. Brandmeyer said yes since all improvements are being done within the park. Moffet moved to approve the request for $277,500 cash and $22,500 in in-kind services to help fund improvements to the Gerald R. Ford Amphitheater. Navas seconded. A vote was taken and the motion passed unanimously, 5-0. 4 August 15, 2000 Town Council Evening Meeting Minutes • • • Mallet inquired as to where the extra dirt was going. Greg Hall said additional dirt might be needed far the 2nd sheet of ice. The eighth item on the agenda was the Town Manager's Report. McLaurin announced that he would be taking a vacation in the Grand Tetons, August 25 through the 30 and returning to work August 31. McLaurin fielded Council questions about the wayfinding project. He also received clarification from Council to gather information about the potential purchase of a vacant lot in the Matterhorn neighborhood. Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 6-0. The meeting adjourned afi 8:55 P.M. Respectfully submitted, ai~~, ~ TE :Lorelei Donaldson, Tawn Clerk Minutes taken by Beth .~~ -~ ~ '~ .aQ ~ ~ ~ o r~ d °~- t° ~ ~o ~ 5 ~~ ~ JL., ~~ ,~ Ludwig Kur~ Mayor August 15, 2000 Town Council Evening Meeting Minutes .~ • WORK SESSION MINUTES Tuesday, August 22, 2000 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Tawn Council at their regular work session on August 22, 2400. All members were present with the exception of Ludwig Kurz, Rod Slifer and Chuck Ogilby. Item No. 1: An appeal of the Planning and Environmental Commission July 24`h upholding of a staff decision regarding the requirement for a joint owner's signature on a development application submitted to the Department of Community Devel~t,~~~ent for property located at 1001 Eagles Nest CirclelLot 1, Block 6, Vail Village 7`h. On June 27, 2000, the Department of Community Development rejected an application for design review approval from the appellant since it proposed a development on a jointly owned piece of property and the joint owner's signature did not appear on the application. Pursuant to Section 12-3-3(A), Vail Town Code, the applicant has filed an appeal. The appellant asserts the application was originally submitted on July 14, 1999 and that the new application is a revision to the original submittal and, therefore, it should not be subjected to a requirement formalized on May 2"a of this year. Staff s recommendation was to uphold the PEClstaff decision regarding the requirement for a joint owners' signature on an application submitted to the Department of Community Devel.,r,~~~ent; subject to the following findings: ' 1). The staff decision is consistent with the provisions of Section 12-11-4, the Vail Town Code (material to be submitted; procedure) and Town of Vail Zoning Code interpretation #33 (attached). The application requirements have not been met in full by the applicant/appellant. 2}. Staff s decision was not an "ex post facto" application of the code since the design review application was submitted 41 days after the formal zoning int~~~,~.,iation was drafted. Following the discussion with both parties being represented by counsel, Kevin Foley moved with a second from Greg Moffet to uphold the PEC/staff decision regarding the requirement for a joint owners' signature an an application. A vote was taken and the motion passed unanimously, 4-0. Item No. 2: Fox many years the Potato Patch Club had been the sight of a legal non- conforming "grandfathered" restaurant operation of the property. Section 12-8-5 of the Town Code permits a change ofnon-conforming uses on a site, subject to Town Council approval. The applicant was proposing a change from one non-conforming use {restaurant) to another {professional offices}. Greg Moffet raised the question as to whether this was an appropriate action to be #aken at a worksession. Council agreed that this would be better beard at an evening meeting. Greg Moffet moved, with a second from Kevin Foley to table this item to the evening meeting on September 5, 2400, for discussion and a decision. A vote was taken . and the motion passed unanimously, 4-0. • Item No. 11: Sybill Navas brought up a request from the Leadership Vail Valley Group, which is a program run by the White River Institute, requesting a $1500 contribution from Council Contingency to provide funding far a 3-day charette in regard to juvenile substance abuse in Eagle County. She described in-kind contributions for lodging and meals to bring the experts into discuss this topic county wide. Greg Moffet moved, with a second from Kevin Foley, to approve $1500 from Council Contingency. A vote was taken and the motion passed, 5-0 (Ludwig Kurz had joined the Council by this time). PAB/es • • . VAIL TOWN COUNCIL -MINUTES TUESDAY, September 5, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 5, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet COUNCIL MEMBERS ABSENT: Sybill Navas, Pro-Tem Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger Tom Moorhead, Town Attorney • The first item on the agenda was Citizen participation. Leonard Busse, president of the Vail Golf Course Town Homes on Sunburst Drive, said the Town Council was in breech of zoning with regard to the ice rink being erected on the Vail Golf Course Driving range. He said the Planning Commission must make the appropriate zoning changes before approving an appropriation. Ordering rink equipment before the appropriation takes place is not right; the rink must be canceled now. He called attention to the fact that the lobbyists for the bubble are not Vail residents. Mr. Busse said that an environmental impact study needs to be done with regard to noise, and light pollution. He said Town of Vaif has always stood for outdoor sports. Chuck Crist drew everyone's attention to the Growth Initiative ballot issues that would have an effect statewide. He urged the Council to research both the Growth Initiative and Bruce Amendment No. 24. He said, if passed, the Growth Initiative would have a profound negative impact on Eagle County. The second item on the agenda was the Consent Agenda. Moffet moved to approve the August 1 & 15, 2000, Town Council meeting minutes, as amended. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. Moffet moved to approve the second reading of Ordinance No. 20, Series of 2000 -Innsbruck Condominium Buy Down Unit. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0 The third item on the agenda was the first reading of Ordinance No. 22, Series of 2000, the Supplemental Appropriation. Council was asked to review the schedule of proposed supplemental • appropriations to see the specific line items in this $1.6 million supplemental appropriation. $1.2 1 September 5, 2000 Town Council Evening Meeting Minutes million of the supplemental appropriatian is far items the Council has previously discussed. The work proposed at the village parking structure and the work on Meadow Ridge Road were discussed in more detail in the Town Manager's report. Also a memo was enclosed to address the Marmot equipment upgrade. Mallet moved to approve Ordinance No. 22, Series of 2000 on first reading. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. Leonard Busse said that this appropriation was an illegal act, that Council cannot approve the bubble until it is zoned. Moorhead said the appropriatian is for the purchasing of equipment and has nothing to do with the location of the bubble. Donovan said the bubble is temporary, and it has not been decided where it will be located. The fourth item on the agenda was Resolution No. 4, Series 2000 -Supporting GO CO Grant request. The primary user groups at Ford Park, e.g., the Vail Alpine Garden Foundation (VAGF), the Vail Recreation District (VRD), the Vail Valley Foundation {WF), and the Town of Vail {TOV), are jointly submitting an application to Great Outdoors Colorado (LOCO) for a grant to support the "construction of recreation facilities related to parks such as playgrounds, sports fields, or other fixed assets; or local government funds available for the construction of environmental education facilities." This request is based on the amendments to the Ford Park Master Plan, approved April of 9997, and will further the Town's collective ability to complete the tenets of the plan as approved. Moffet moved to approve Resolution No. 4, Series 2000. Slifer seconded. A vote was taken and . the motion passed unanimously, 5-0. The fifth item on the agenda was Resolution No. 5, Series 2000 -Citizen Management of Growth Initiative. It is anticipated that there will be an initiated Constitutional Amendment on this November's ballot "The Citizen Management of Growth." The proponents have submitted the required number of signatures to place the measure on the November Ballot. It is anticipated that it will be placed on the ballot around September 93, 2000. This measure affects Vail and Eagle County. Municipalities with populations of 1000 or more in counties with populations of 25,000 or more are included. This Resolution addresses whether or not all of the lands within the Town of Vail boundaries should be property which is within the "committed area" for which Town of Vail may approve development. One of the criteria to qualify as land committed to development is land within a recorded subdivision or townsite and at least 50% of the lots have either had primary structures built or water and sewer service extended to them and all lots will be served by central water and sewer. It appears that if the Town of Vail is looked at in its entirety all lands within the town fall within this description. Dennis Gelvin, General Manager of the Eagle River Water and Sanitation District, has given the opinion that the entire Town of Vail has water and sewer service extended to it. The area of most legislation being adopted, especially by the front range cities, is to establish a clear definition as to what is defined as a "valid development application." This is significant in that the term is used in the Growth Initiative and if a valid development application has been filed for a particular piece of property, that property is considered a "committed area" within which a local government may approve development. The Resolution defines what presently exists in our code as applications that would result in development. Moorhead read a letter from Dennis Gelvin, Eagle River and Water & Sanitation District, stating that they believe all land within the • Town of Vail Municipal boundaries have access to central water and sewer service and all Tots are, 2 September 5, 2000 Town Council evening Meeting Minutes or shalt be, served by central water and sewer wren development is completed. Council nsk~d, hypothetically, if the Holiday Inn did not have an application prior to September 13t" would they be exempt or would they have to go through a referendum if they decided to do work at a later time. Russ Forrest said that this would not impact them as their property already has water and sewer running to it. Greg Hall asked if the frontage roads would be affected. Russ Forrest assured him tha# it would not. Moffet moved to approve Resolution No. 5, Series 2000, with the following changes. Under the fifth whereas add the word "adjustment" and after the fifth bullet add the word "application." Under the eighth whereas take out the word "maybe." Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. • The sixth item on the agenda was a request for a change of use from restaurant to office space at the Potato Patch Club. For many years the Potato Patch Club has been the site of a legal non- conforming "grandfathered" restaurant operation on the property. Section 12-8-8 of the Town Code permits a change of non-conforming uses on a site, subject to Town Council approval. The applicant is proposing a change from one non-conforming use (restaurant} to another (professional offices}. Brent Wilson explained that there would be a reduction in traffic congestion and nuisance impacts, such as noise, odors, dust, etc. Moffet moved to approve the request for a change of use from restaurant to office space at the Potato Patch Club with the following findings: • The Town Council determines that the proposed use does not substantially differ from the existing non-conforming use in terms of compatibility with the character of the area in which it is located. • The Town Council determines that the proposed use does not increase or aggravate the degree of non-conformity existing prior to any such change of use. Moffet said there should be more office space in town. Slifer seconded. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the Town Manager's Report. Moffet moved to adjourn. Ogilby seconded. A vote was taken and the motion passed unanimously, 5-0. The meeting adjourned at 7:50 P.M. Respectfully submitted, ~ .~/ I.GG~~i~ ~~;%~.%Fi~.~- Ludwig K~~z/ ~. Mayor '` ~. ATTEST: l.orel i Donaldson, Town Ck~rk =a ~E~Y. Minutes taken by Beth Salter September 5, 2000 Town Council Evening Meeting Minutes • WORK SESSION MEETING MINUTES FOR TUESDAY, September 5, 2000. All members of Council were present, with the exception of Kevin Foley and Sybill Navas. Item No. 2. An appeal of the Design Review Board August 2, 2000, approval of replacement of boulders and landscaping within the Gore Creek Stream Tact, located at the Gore Creek White Water Park, Gore Creek PromenadelTract IA, Block SB, Vail Village First Filing. The Town Council was being asked to uphold, uphold with modifications or overturn DRB's approval of the proposal. The Community Development Department recommended that the Town Council uphold the DRB's August 2"~ approval of the placement of boulders and landscaping within the Gore Creek Stream Tract, subject to the following findings: 1. This proposal is in conformance with the Town of Vail Design Guidelines, including applicable Parks Design Criteria as outlined in Title 14 of the Vail Town Code. 2. All of the procedural requirements outlined in Chapter 12-10 (Design Review), Vail Town Code, have been complied with. Rod Slifer moved to deny the appeal to uphold the DRB approval. A vote was taken and the . motion passed, 5-0. • WQRK SL~SSION MINUTES TOWN OF VAIL TOWN COUNCIL WORK SESSION Tuesday, September 12, 2000 2:oa P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September 12, 2000. A!I members were present with the exception of Kevin Foley. Item #1, Local Marketing Board of Directors Quarterly Meeting. The Vail Town Council, sitting as the Local Marketing Board of Directors, heard a presentation from Ross Boyle, chair of the Vail Local Marketing District Advisory Board. During this quarterly meeting the Council voted 6-0, to approve a two million dollar ($2,000,000) summerlshoulder season marketing budget for 2001, to be funded by the 1.4% lodging tax and revenues from the Vail business license fee. A voluntary advisory committee, chaired by Ross Boyle, prepared the budget recommendation. In his presentation, Boyle noted successes of the marketing campaigns first permit-funding-year in which sales tax collections for lodging in Vail were up mare than 10% aver last summer. He also pointed to the increase of in-group marketing, growing use of the internet, and successful placement of favorable articles through our public relations campaign during the last year. Mayor Ludwig Kurz called the results "encouraging" • and used the opportunity to announce Vail's latest ratings in Ski Magazine, which ranked Vail the no. 1 ski resort in North America. The two million-dollar budget for 2001 is up from this year's budget of 1.5 million dollars. In addition to other targeted marketing programs, Boyle said the 2001 budget calls for first time use of television advertising on the Front Range. An additional item included in the approved two million-dollar budget will be an 8% fee which amounts to $120,000 to $160,000 for staff support. In the prior year the advisory council has relied on the staff of the VVTCB (Vail Valley Tourism & Convention Bureau) to supply the support at no cost to the advisory council or the Marketing District. It was also disclosed that continued contracts with Barnhart, Internet Works and Peoples Inc. will continue. A motion was made by Greg Moffet with a second from Chuck Ogilby to approve the two million-dollar budget. The motion passed unanimously, 6-0. Item #2. A Town Council Call-up the Design Review Boards Denial of a Deck Expansion, located at 333 Hanson Ranch Road (Vista Bahn Sldg.)ILot C, Block 2, Vail Village 1=first Filing. Initially Rod Slifer made a motion with a second from Greg Moffet to overturn the DRB decision. However, upon further consideration, Greg Moffet moved, with a second from Rod Slifer, to table this item to the September 19, 2000, worksession. • WORK SESSION MINUTES TOWN OE VAIL TOWN COUNCIL WORK SESSION Tuesday, September 19, 2000 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September 19, 2000. All members were present with the exception of Kevin Foley. Item #4. An Executive Session to Consider Land Acquisition. Greg Moffet moved, with a second from Rod Slifer, to move into executive session. A vote was taken and the matian passed unanimously, 6-0. Item #8. Town Council Call-Up of the Design Review Board's Denial of the Deck Expansion, located at 333 Hanson Ranch Road (Vista Bahn Bldg.)ILot C, Block 2, Vail Village First Filing. Allison Ochs presented revised plans submitted by Terrill Knight based on comments from Council received at the previous week's worksession. Greg Moffet moved to overturn the DRB denial of the proposed deck, and to approve the revised plans dated September 14, 2000 Plan #A1.5, subject to staff review and permitting the deck to go into the stream tract to hide unsightly utilities per local standards and ordinances. Diana Donovan • seconded. A vote was taken and the motion passed unanimously, 6-0. • VAIL TOWN COUNCIL VAIL TOWN COUNCIL -MINUTES TUESDAY, September 19, 2000 7:00 P.M. The regular meeting ofi the Vail Town Council was held in the Town Council Chambers on Tuesday, September 19, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Sybill Navas Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Parn Brandmeyer, Assistant Town Manger Tom Moorhead, Town Attorney • The firs# item on the agenda was citizen Participation. Kevin Foley said he and his family may have "overreacted" to the situation and that "we'd (Kevin and his family) like to put that behind us." Foley went on to say, "I'd like to continue to serve this community to the best of my abilities and if you folks (Council) will have me come back there and sit with you, I'd be honored to do so." Foley was immediately embraced by the six Councilmembers and was invited to return to his seat for the remainder of the meeting, with Mayor Ludwig Kurz concluding, "We now have a full house." Farrow Hitt, manager of Park Meadows Lodge, thanked Foley for his return to office. He also expressed concern about the impact of a possible merger between the Vail Valley Tourism and Convention Bureau and the Vail Valley Chamber of Commerce. As a supporter of the 1.4 percent lodging fax in Vail, Hitt suggested the need far additional safeguards to ensure that Vail businesses remain the beneficiaries of lodging and other customer inquires prompted by Vail's marketing campaign. Hitt suggested a special phone number be used in the campaign to protect Vail business owners. Tom Moorhead reminded the Town Counci! that they were the board of directors for the Local Marketing District and have the ability to monitor all decisions made with respect to the district programs and expenditures. September 19, 2000 Town Council meeting minutes Joe Staufer suggested that Councilmembers, who sit as the Local Marketing District Board of Directors, familiarize themselves mare fully with how the tax is administered. As the outgoing president of the Vail Community Chamber, Staufer also requested placement of the Chamber's Web site address on all marketing materials sponsored by the Local Marketing District. Staufer justified his request by saying that all lodges in Vail are represented on the Chamber's site. Staufer also requested consideration of a new sound system in the Council Chambers. Jim Lair, the newly-appointed director of the Eagle County Regional Transportation Authority (ECO}, introduced himself to the community and thanked the town for providing staff assistance in recruiting bus drivers from Australia and New Zealand. Kevin Foley, who serves as ECO's chairman, said Lair's appointment by the board was unanimous, in part, because of Liar's expertise in the area of operations. Harry Gray, a Vail resident, said he was in support of the bubble. He said there has never been enough ice time and hopes this will help solve the problem. Judy Sibley expressed her appreciation for the 3rd sheet of ice. Glenn Davis, the president of the Vail Junior Hockey league, expressed thanks and appreciation for all that the Town Council, McLaurin, and Moorhead have done to make • the 3rd sheet of ice possible. Shawn Borris, president of Skating Club Vail, thanked the Town Council for its continued support of a temporary ice rink despite recent opposition from adjacent property owners. The second item on the agenda was the second reading of Ordinance No. 22, Series of 2000, a Supplemental Appropriation. The supplemental includes: $770,385 for the purchase of a temporary ice rink; $277,500 for assistance with the Ford Amphitheater reconstruction; $230,000 far lighting improvements and restroom upgrades at the Vail Village parking structure; and $128,740 to contract with the White River Institute for community facilities planning, among others. Moffet moved to approve the second reading of Ordinance No. 22, Series of 20DD. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Donovan said, during the supplemental appropriation discussion, that public skating opportunities would be a component of the temporary ice rink operations. The third item on the agenda was the first reading of Ordinance No. 24, Series of 2004, an ordinance amending Section 12-11-4 (Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 {Interior Conversions, Process), Section 12-155 {Additional Gross Residential Floor Area; 250), Section 12-1£-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 {Application Information Required), adding the requirement for • co-owner signatures on development review applications or written fetters of approval to 2 September 19, 2000'rown Council meeting minutes • be submitted to the Town of Vail Community Development Department. On September 5, 2000, the Community Development Department presented a memorandum to the Vail Town Council outlining the many issues and conflicts associated with development review applications for jointly owned property. Specifically, staff addressed the issue of development on A,B,C and AIB parcels in the Town of Vail. Due to the joint ownership nature of much of the land in the Town and the need to insure fairness and consistency in the implementation of the Town's land use regulations, the Council directed staff to prepare an ordinance that would require all owners of a property being considered for development to sign the development review application. Moffet moved to approve Ordinance No. 24, Series 200D, on first reading. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was Resolution Na. 6, Series 2000 -Designating a public place within the Town of Vail for the posting of public meetings for the Vail Town Council, the boards, commissions and authorities of the Town of Vail This is a resolution that needs to be adopted annually. Currently, the notices are posted at the east and west entrances of the Municipal Building. Additional postings will be placed at the exits to the Lionshead and Vail Village parking structures. Moffet reminded the public that the Town of Vail Web site posts the agendas every Friday afternoon. Moffet moved to approve Resolution Na. 6, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Donovan thanked Pam Brandmeyer for acknowledging the need to post the agendas in additional public places. The fifth item on the agenda was Resolution No. 7, Series 2000 - Co. Signer. Due to reorganizing duties in the finance department, it is necessary to add an additional signer to the Town's checking account. Mallet moved to approve Resolution No. 7, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was Resolution No. 8, Series 2000 - Setting a Public Hearing far the Annexation of i-70 Corridor. The Town of Vail has for a number of years considered annexation of the property which contains the frontage roads and I-7D. The annexation will provide an opportunity for the Town of Vail to enter into an agreement with the Colorado Department of Transportation for maintenance of the frontage roads. The terms of that maintenance agreement have been agreed to. Before the Town can extend its maintenance responsibilities to the frontage roads it is necessary for them to be annexed. The Department of Transportation is equally interested in entering into the agreement for maintenance of the frontage roads and does not appose annexation of its real property. The Colorado Department of Transportation is the only property owner within the area to be annexed. This resolution establishes the hearing date, time and place as required by Section 31- • 12-10$ C.R.S. McLaurin said the town is going to assume snow removal and minor 3 September 19, 2000 Town Gouncil meeting minutes maintenance responsibilities on the frontage roads, while the state would continue with major maintenance responsibilities. In exchange, the town would receive a $100,000 annual payment from the state. Moffet moved to approve Resolution No. 8, Series 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7~0. • The seventh item on the agenda was the appointment of a DRB Member. Moffet moved to appoint Andrew Blumetti to the Design Review Board. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was the Town Manager's Report. Navas shared information on memorials for Richard Vincent Foley (Kevin's father). Memorials may be sent to: Visiting Nurse Hospice, 120 Thomas St., Worchester, MA 01608 or St. Thomas Beckett Fund, cIo St. George's, 40 Brattle St., Worchester, MA 01606. In closing the meeting, Mayor Ludwig Kurz thanked the community for contributing to Vail's No. 1 ranking in SKI Magazine. He also warned against complacency, noting that "fame is fickle and sometimes short-lived." Lastly, Kevin Foley thanked the community again for its outpouring of support. Foley moved to adjourn. Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 7:50 P.M. Respectfully submitted, -, ~, ~, ., EST. Lorelei Donaldson, Minutes taken by Beth Salter 'own Clerk ~~' ~ Ludwig KurzU Mayor 4 September 19, 2004 Town Council meeting minutes WORK SESSION MINUTES TOWN OF VAIL TOWN COUNCIL WORK SESSION Tuesday, September 26, 2000 2:00 P.M. Town of Vai! Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September 26, 2000. Ail members were present with the exception of Kevin Foley and Rod Slifer. Item #1. Review of the Pine Beetle Activity in the Vail Valley. Fallowing discussion of this item with recommendations from staff, the Forest Service, and Vail Associates, Council gave athumbs-up to spend up to $115,000 on pine beetle tree extraction on the sixteen acres behind the sewer plant in Lionshead, such contract to be submitted by Pine Martin Logging. The $115,000 allocation will be considered in the fourth quarter supplemental. Item #6. Council Contingency Contribution to the Vail Valley Chamber of Commerce Annual Fall Mixer. Sybil) Navas moved with a second from Greg Moffet to approve up to $2,500 for this November 30th mixer. A vote was taken and the motion passed d-1 with Diana Donovan opposing. • • VAIL TOWN COUNCIL VAIL TOWN COUNCIL -MINUTES TUESDAY, October 3, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, October 3, 2000. The meeting was called to order at approximately 7:00 P. M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger The first item on the agenda was citizen Participation. Claudia Delude, a resident of Lupine Drive, encouraged the Council #o address an adjacent property owner's development request to rezone a parcel identified in the town's Comprehensive Open Lands Plan for preservation. Chuck Crist, District 1 County Commissioner candidate, encouraged the Council to approve a resolution in opposition of Amendment 24, otherwise known as the Citizen Initiative to Manage Growth. He encouraged Councilmembers to call five people on the Front Range to ask them to vote against the measure. Caroline Bradford invited Councilmembers to attend a "Sawatch Summit" Oc#ober 27, at Beaver Creek. She said the day-long event will bring together leaders from Eagle and Lake Counties to build stronger relationships in an environment of shared interests and concerns. Anyone interested in attending may register online at sawatchsummit(c~vailmeetinas.com. All who register will receive a directory of all attendees along with their profile, mission statement, budget, and list of employees. The second item on the agenda was the Consent Agenda. Moffet moved to approve the September 5'h and 19th meeting minutes subject fio the staff listening to the tape to correct • the motion for i#em No. 7 and to correct the spelling of Jim Lair's name. Ogilby seconded. 1 October 3, 2000 Town Council meeting minutes A vote was taken and the motion gassed unanimously, 7-0. Moffat moved to apprevo tho second reading of Ordinance No. 24, Series of 2000, an ordinance amending Section 12- 11-4 (Design Review, Materials To Be Submitted; Procedures), Section 12-15-4 (Interior Conversions, Process), Section 12-15-5 (Additional Gross Residential Floor Area; 250), Section 12-16-2 (Conditional Use Permit, Application, Contents), Section 12-17-2 (Application Information Required), adding the requirement for co-owner signatures on development review applications or written fetters of approval to be submitted to the Town of Vail Community Development Department. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the first reading of Ordinance No. 23, Series of 2000; an ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning the "Vail Galf Course Clubhouse Subdivision" from Outdoor Recreation (OR) district to General Use (GU) district. This request involves the rezoning of the golf course driving range property from "Outdoor Recreation" to "General Use." On September 27th, the Town Council reviewed the criteria for evaluation of this rezoning request and directed staff to draft a rezoning ordinance. Attorney John Dunn, representing approximately 76 adjacent property owners, reiterated opposition to the project. John Dunn asked the Council for the record if they • had received Art Abplanalp's letter regarding adjacent property owner's opposition to the proposed covered ice rink to which Council responded that they had. Gretchen Busse, a resident on Sunburst Drive, stated that the Town Council is alienating the homeowners. She asked why Vail felt responsible to put in a hockey rink when so many of the hockey players are from down valley. There are many acceptable locations down valley that are available at the same cost. The bubble height is 2 #eet short of the top of the townhome's roofs. No landscaping or fencing will hide the bubble. Putting up a bubble will increase noise, congestion, and traffic from 7:30 p.m. to 11 p.m. 7 days a week. Leonard Busse, president of the homeowner's association, said 80 homeowners oppose the bubble enclosure. The view of the Gore Range will be a "disaster." He suggested the bubble be put down valley where the hockey players originate. He urged Town Councii to use the money allotted far the bubble to improve Dobson Ice Arena. Rick Pylman, representing the Vail Junior Hockey Association, said that utilizing the driving range would not impact the fields. Ann Braid suggested using the soccer field. Kurz said the soccer field is crowned so that it can drain properly. The soccer field would • have to be leveled for the ice rink and than crowned again next summer for soccer use. This would cost additional money. 2 October 3, 2000 Town Council meeting minutes Kurt Davis, a resident of Vail for 21 years, said the community has expanded their need for more ice time. The bubble will be a seasonal facility, 5 months per year. A white bubble on white snow will not stand out too much. Mr. Davis stated the reason the ice rink needed to be covered was that the sun is so strong during the day and causes the ice to become slushy and increases the chances of injuries. Also the ground heats up from below and prevents the ice from freezing solid again. Leonard Busse suggested a refrigeration system for the current ice rink. Ogilby said the Council made a vision and mission statement that said the Town of Vail will treat guests as members of the community. Moffet said the need far more ice time has been a regular item on the agendas since March. A covered ice rink will allow the ice to be open when it is either warm or snowing. Moffet said that by providing this amenity the Town is meeting their vision and mission statement. Moffet also said there was a possibility that Dobson could close down this winter. Foley suggested moving the ice rink to the lower bench of Donovan Park by next winter. • Kurz apologized for a comment that he had made about the bubble being hidden by a fence. He said the comment was made in jest and was not to be taken serious. Moffet moved to approve the first reading of Ordinance No. 23, Series of 2000, an ordinance amending the Official Zoning Map for the Town of Vail from Outdoor Recreation to General Use including exhibits A,B,C,and E. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the first reading of Ordinance No. 25, Series of 2000, a Supplemental Appropriation No. 4 of 2000, consolidation of funds. The Town is budgeting to consolidate three accounting funds (Parking Structure Fund, Housing Fund and the Facility Maintenance Fund) with the General Fund and the Capital Projects Fund in the 2001-2002 budget. Staff wishes to formally make this consolidation during 2000 which requires combining the existing budget by ordinance. This procedure restores the parking, housing administration, and facilities functions back to the General Fund where they had been reported before separate funds were created, and will treat the funds as if they had been closed as of January 1, 2000. Navas moved to approve the first reading of Ordinance No. 25, Series of 2000. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was Resolution No. 9, Series 2000, a resolution of the Town Council stating opposition to the proposed constitutional Amendment 21, otherwise known . as Initiative #205 or "Tax Cut 2000." Town Council directed staff to provide a resolution 3 October 3, 2000 Town Council meeting minutes expressing Council's opposition to Amendment 21, otherwise known as Initiative #205 or "Tax Cut 2000." Amendment 21 proposes a reduction in certain taxes and fees. It is believed that such reduction would have a substantial impact upon the ability of Governmental and Quasi-Governmental entities to provide important and necessary services. The State does not have an obligation to backfill local governments. Moffet moved to approve Resolution No. 9, Series 2000 with the following changes: that the districts are correctly identified. Ogilby seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was Resolution No. 10, Series of 2000, a resolution adopting an amendment to the Donovan Park Master Plan (19$5) which provides an updated reflection of the community needs, concerns and priorities as they relate to the development of the lower bench of Donovan Park. On September 25, 2000, the Town of Vail Planning & Environmental Commission held a public hearing to consider a proposed amendment to the Donovan Park Master Plan. Upon consideration of the proposed amendment, the Commission voted 5-1 (Schofield opposed) to forward a recommendation of approval of the amendment to the Vail Town Council. In making their recommendation the Commission further recommended that the Vail Town Council take an active participatory role to determine the final scale, bulk, and mass of the proposed development. Upon voting against the motion, Comrnissioner Schofield expressed a concern that too many (structures) were being proposed for the park resulting in too much congestion. An overview of the Donavan Park Master Plan was presented to the Council by Odell Architects. The amendment provides for a phased development plan for the placement of park and recreational facilities on Donovan Park's lower bench. Phase-one would include a community pavilion, soccer field, playground, outdoor basketball court, and parking. Donavan mentioned in regard to the wording in the resolution after the first whereas and after No. 1 it should state "Ford Park Master Plan." She also suggested that the fourth whereas be dele#ed from the resolution. Navas moved to approve Resolution No. 10, Series of 2000, a resolution adopting an amendment to the Donovan Park Master Plan with the changes that Donovan recommended. Foley seconded. Guy Ayruet, a property owner adjacent to Donovan Park, said the park is important to the community. The architects have done a wonderful job. He encouraged the Council to scale down the amount of development by reducing the size of the buildings. He also liked the idea of putting the bubble on the lower bench at Donovan Park. Carol Hymers, representing the Glen Lyon neighborhood association, said she also felt the scale of the project was a little too big. She ended by saying that she also welcomes a bubble on the lower bench. Moffet said he could not vote for the resolution as the Donovan Park Master Plan leaves the future of a proposed multi-purpose center for Vail's gymnastics program (and other ~ October 3, 2000 Town council meeting minutes . uses}, as well as a building to house Vail's youth enrichment pregrams undetermined. Ne noted that phase-two would likely never come #o fruition. Moffet scolded his fellow Councilmembers for what he said was a missed opportunity to solve some real community needs. He said by approving this resolution he felt he would be failing to meet the mission and vision statement. Donovan said Moffet's accusations were unfair. Navas agreed with Moffet 100%. However, she said Council needed to compromise to get things accomplished. Slifer disagreed with Moffet. He pointed to Ford Park as an example ofi a successful phasing program. Ogilby encouraged Council to go back to the site (Donovan Park) and reconsider the location of the bubble. A vote was taken and the motion passed 6-1, with Moffet opposing. The seventh item on the agenda was Resolution No. 11, Series 2000, a resolution of the Town Council stating opposition to the proposed Amendment No. 24, otherwise • known as Citizen Initiative to Manage Growth. The intention of the proposal is fio limit growth and to produce a tool appropriate to directing growth into or adjacent to existing municipalities and reducing consumption of agricultural land and limiting the development of rural areas. Moffet said Amendment No. 24 is the wrong approach. Council agreed there is a need to manage growth, but noted while the intention of the amendment is worthwhile, the vagueness of the measure, as written, would produce unintended consequences contrary to its stated purpose. Moffet moved to approve Resolution No. 11, Series 2000. Slifer seconded. A vote was taken and the motion passed 6-1, with Ogilby opposing. The eighth item on the agenda was Resolution No. 12, Series 2000, a resolution in support of the passage of de-Brucing the Town of Vail's Property Tax Revenue. Town Council directed staff to provide a resolution expressing Council's support of the passage of de-Burcing the Town of Vail's property tax revenue. The Council postponed consideration of this item to the October 17t~ evening meeting. Ogilby noted that the town is "desperate" for what could be an additional $288,000 in additional revenue to the town if voters agree to de-Bruce the #own's property tax revenues and the Town Council subsequently decides to remove a temporary tax credit. The ninth item on the agenda was the Parking Discussion. Staff identified policies that the overall parking plan should meet. This program outlines: how additional free . parking could be achieved during the non-peak days; provides a variety of parking options; manages the peak time; provides an emphasis toward incentives to shop 5 October 3, 2000 Town Council meeting minutes during nan-peak time; and recognizes the special needs of the employees. Mallet described the concept as "local-friendly" and "visitor-friendly." The proposed program would no longer offer debit cards ($5 in-out) or two hours of free parking from 3 to 5 p.m. under a category Moffet described as "don't get." However, under the "here's what we get" category, Moffet said the program provides free evening parking; and abundance of close in, free parking; reduced Blue Pass fees with an affordable monthly installment, reduced maximum daily fees; and flattened daily rate structures. • The tenth item on the agenda was the Town Manager's Report. Moffet moved to adjourn. Foley seconded. A vote was taken and the motion passed unanimously, 7-~. The meeting adjourned at 9:45 P.M. Respectfully submitted, ~~.- .~~~ D t ~ E :Lorelei Donaldson, Town Clerk Ludwig Kukf Mayor Minutes taken by Beth Salter t tvsl4i;!i"i,~! ~ ~r,, 7; :~ . .1. ~3EAL r~ October 3, 2040 Sown Council meeting minutes VAlL TOWN COUNCIL VAIL TOWN COUNCIL -MINUTES TUESDAY, October 17, 2000 7:00 P. M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, October 17, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-tern Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manger • The firs# item on the agenda was Citizen Participation. Doris Dewton, Eagle County Chair of Citizens for CMC {Colorado Mountain College), urged the Town Council to support measure 4-A on the November 7'" ballot. The measure would allow CMC to de-Bruce its property tax revenues. Joining Dewton was Dr. Jose Aybar, CMC Dean of the Vail campus, who asked the Vail Town Council to pass a resolution in support of the CMC de-Brucing measure. With the number of students increasing as well as the demand for services, voter approval of the de-Brucing measure would enable CMC to build a new campus in Eagle County within two years. Without those revenues, the new campus would be delayed by five years, according to Aybar. Barbara Andrews, a Vail Valley event producer, asked for the town's participation in a Charles Dickens holiday event that will benefit school literary programs from East Vail to Eagle. Andrews requested atown-sponsored bus be used to transport participants to the event in Beaver Creek. The second item on the agenda was the Eagle County Commissioner Candidates question and answer forum. During the candidate forum for the Eagle County Commissioner candidates, all five candidates said they were reluctant to commit county funds for capital improvement projects or other spending in Vail, Hating the importance in evaluating other competing needs throughout the County. All five candidates said they would be hesitant to share the county's one percent sales tax it collects on Vail Mountain {about $125,000 annually) for similar reasons. The questions 1 October 17, 2000 Town Council meeting minu#es were among those posed by the Vail Town Council and members of the audience during the hour long, televised forum. The third item on the agenda was the second reading of Ordinance No. 25, Series of 2000, a Supplemental Appropriation No. A~ of 2000, Consolidation of Funds. Housing rental expenditures were included in the Capital Projects Fund in the original ordinance. They were re-allocated to the General Fund to match rental revenues. Foley moved to approve the second reading of Ordinance No. 25, Series of 2000. Moffet seconded. A vote was taken and the motion passed unanimously, 7~0. The fourth item an the agenda was Resolution No. 12, Series 2000, a Resolution in suppork of the passage of de-Brucing Town of Vail's Property Tax revenue. Town Council directed staff to provide a resolution expressing Council's support of the passage of de-Brucing Town of Vail's Property Tax revenue. Thompson said the passing of this Resolution is not going to raise taxes, but would give Council the flexibility to modify the Mill Levy. Moffet moved to approve Resolution No. 12, Series 2000. Ogilby seconded. A vote was taken and the motion passed unanimously, 7-0. . The fifth item on the agenda was Resolution No. 13, Series of 2000, a Resolution replacing the Official Town of Vail Address Map, the Official Town of Vail Zoning Map, and the Officio! Town of Vail Geologic Hazard Maps. The staff has replaced the outdated format of the Town's official maps in an effort to improve data management and enhance customer services. The map replacement does not amend or alter the content of the maps. Moffet moved to approve Resolution • 13, Series of 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item an the agenda was the Parking Discussion. McLaurin referred to a memorandum outlining his recommendations for the final unresolved issues, all of which are based an Council's strategies. Navas asked how the 100 new spaces would be delineated. McLaurin said there would be a separate entrance. Moffet suggested allowing only Eagle County residents use of the upper level of the parking structure. Greg Hall said fagging Eagle County residents would be difficult to monitor. Moffet asked if this plan would take away the 2"d homeowners inexpensive parking. McLaurin said "essentially yes." Moffet suggested that Frontage Road parking be incorporated in this parking plan, and asked what would it take to open the Frontage Road before the parking structure was full. McLaurin said he would think about it. Slifer said he was in favor of keeping the "free after 3" policy. Ogilby said "free after 3" is customer friendly and everyone knows about it. Ogilby and Donovan expressed mixed feelings abou# valet parking. Donovan suggested free after 4. She fait 3 was too early. Sue Mason, 11-year resident of Vail, who works with tourists everyday, said TOV is in competition with everyone down valley who dose not charge for parking. Changing the policy to "free after 5" wih send people away from Vail. She asked why fix something that works. As for valet parking, what is the point of having it when people have to walk all the way up Bridge Street. Once you give you car to someone you don't care where that car goes. Mason suggested parking the valet parked cars on the Frontage Road and use golf carts to transport guests to the slopes. Joe Matler, second homeowner in Vail for 15 years, said he would miss the debit card system. Jim Lamont, East Village Home Owner Association, said "free after 3" works. • 2 October 17, 2000 Town Council meeting minutes Kaye Ferry, Vail Chamber and Business Association, said "free after 3" is a catchy phrase, and it has been widely advertised. "Free after 5" will be an issue with employees and residents. Kaye asked far free parking on Wednesdays between Thanksgiving and Christmas. She suggested vale# parking at Golden Peak or Lionshead, as these locations are much closer to the slopes. McLaurin said if the current system is continued a new computer will have to be purchased. The proposed parking will have a person taking the money and providing customer service. Ogilby moved to approve a revised parking program for the 2000-2001 season to include the following: • Gold Pass (unrestricted parking) increases from $1,100 to $1,250 • Blue Pass (restricted parking) is reduced from $525 to $475 with same eligibility as in the past {poof of Eagle County residence or employment) and can be purchased in $95 monthly installments. • Value PasslDebit Card is retained (minimum purchase is proposed to be increased from $50 to $100 with new policy of no end-of-season refunds}; (same eligibility as in the past proof of Eagle County residence or employment) • New maximum daily parking cap of $10 weekdays; $12 peak • Retention of Free After 3 • Retention of free parking at l=ord Park and the soccer field • Free summer parking • Yet to be finalized is a location for valet parking; frontage road parking (when and how); and . the possibility of early season free parking specials. Navas seconded. A vote was taken and the motion passed 5-1 with Donovan and Kurz opposing. Donavan voted in opposition to address staffs concerns in regard to refunding the debit card. Kurz stated the policies were not fiscally responsible. Councilmembers thanked McLaurin and staff for developing some creative approaches to the programs. Councilmembers acknowledged their previously stated parking objectives might have been impossible to achieve. The seventh item on the agenda was the Town Managers Report. As a follow up to a worksession discussion, the Council voted 6-1, with Donavan opposing, to authorized the Town Manager to sign a $220,000 contract for engineering and site design work for the phase-one Donovan Park plan. In voting against the motion, Donovan said she was uncomfortable in moving forward, noting there were too many issues that hadn't been resolved. Moffet moved to adjourn. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 10:20 P.M. Respectfully submitted, OIL.; ~ ~ Ludwig Kut~ ~ October 17, 20001awn Council meeting minutes • Mayor A ErST: Lorelei Donaldson, Tawn Cferk Minutes taken by Beth Salter ;~..~ iq~ '''%.~ ~OCORAao.\``'„ • • October 17, 2000 Town Council meeting minutes VAIL TOWN COUNCIL -MINUTES TUESDAY, November 7, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 7, 2000. The meeting was called to order at approximately 7:00 P. M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet COUNCIL MEMBERS ABSESNT: ~ Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager . The first item on the agenda was fhe presentation of the Mauri Nottingham Awards. Mayor Ludwig Kurz stated one of the Town Council's values is the environment and considers environmental ethics as a high agenda item. He said the Town of Vail would strive to be a leader in natural resource stewardship and strive as a community to obtain environmental and economic sustainability. The Town of Vail recognizes the link between environmental quality and economic growth. He said the awards being given out are very meaningful. Russell Forrest, Community Development Director, presented plaques and prizes to the 2000 Mauri Nottingham Environmental Quality Award Winners. The award was established to recognize and promote environmental leadership and excellence in the Vail Valley. The idea far the award originaAy came from the Vail Environmental Strategic Plan as one way to encourage and reward environmental excellence in the community. The award is named after Mauri Nottingham who is the founder of We Recycle and began the recycling process in Eagle County. Russ thanked Mauri for all he has done. Russ thanked all the sponsors of the program this year, including Holy Cross Energy, First Bank of Vail, and Vail Resorts. He also thanked the awards committee members for all their work an this program. • Russ stated there are three award categories; business, individual and student. The business winner goes to the Lionshead Inn. The Lionshead Inn was chosen because Vail Towa Counoil Meeting Minutes of November 7, 2000 they became a Greenstar Certified Business and was one of the first businesses in Vail to implement all '18 standards set by the Greenstar program. The individual winner award was given to Kim Langmaid. She received a ski pass from Vail Resorts. Kim created the Gore Range Natural Science Schoo! in the Vail Valley and is the director. She has educated over 2,500 students and many adults on the environment. The student category winner was the entire 5'h Grade class in the Avon Elementary School and was given a check for $250. The students are enrolled in the local Audubon Sanctuary Program. This two-year project has enhanced the outdoor habitat and landscape around Avon Elementary school. Principal Linda Easthouse, and teacher, Susan Mackendolan introduced some of the students and accepted the award. Russ thanked all the participants for their efforts and contribution to the natural environment in Eagle County. The second item on the agenda was citizen participation. Helen Fritch and Adele Douglas of the Vail Alpine Garden Foundation said she wanted to recognize the Town of Vail and Todd Oppenheimer for the beautiful flowers in the Town of Vail. The town was awarded the Cindy Brennan Memorial Award for Garden excellence. Helen stated that Ford Park and the gardens around town were beautiful. Todd Oppenheimer, the Town of Vail Landscape Architect, stated the success of the flower gardens were due to Lois Hart and Liz Webster and their large crew. Lois is a supervisor and orders all the flowers and gets them to the right place at the right time. Liz is the "Dirt Dr." and prepares all the beds for the flowers. He thanked Helen and Adele for the award. Eric Baumann, a local business owner of the Christmas Shop, sent a petition to the Council regarding the Street Beat Parties. He said fourteen street parties are too many and are not good for the town business merchants. He feels that the organization of the parties doesn't benefit the town merchants. He was concerned that there was no previous notice about the concerts from the Town of Vail, Vail Valley Foundation or the Vail Merchants Association. He sent a petition around to the Gore Creek Drive shops and wants the Council to review the petition and review whether or not these concerts should happen on Gore Creek Drive. Kaye Ferry, representing the Vail Business and Chamber, thanked Suzanne Silverthorne for the "Newcomers' Handbook" that she got out for the benefit of the community. Bab Fritch, owner of the Sitzmark Lodge, said he is concerned about the Street Beat . Parties being held outside his lodge. He said he was surprised that these events were 2 Vail Town Council Meeting Minutes of November 7, 2000 . approved and s#ated he was never contacted regarding the concerts. He signed a petition stating they did not want the concerts on Gore Creek Drive. He said the Council should find a more appropriate place to have these concerts. The third item on the agenda was the consent agenda. Approve the minutes of the October 3, 2000 and October 17, 2000 Town Council meetings. Council member Greg Moffet made a motion to approve the consent agenda with the amendments as approved at the afternoon work session meeting, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the second reading of Ordinance No. 23, Series of 2000; an ordinance amending the Official Zoning Map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; rezoning the "Vail Galf Course Clubhouse Subdivision" from Outdoor Recreation {OR) District to General Use (GU) District. . Tom Moorhead, Town Attorney, gave the Town Council background on the pending legal issues. Tom stated the first reading of this ordinance occurred on October 3, 2000 and passed 7-0 upon first reading. Prior to the first reading there was a conditional use permit granted for the seasonal structure over the approved sheet of ice at the Vail Golfcourse. This rezoning is necessary and is a condition of that conditional use permit. On October the 4'", adjacent owners, represented by Art Abp[analp, who have appeared and testified at all hearings, both before the Planning and Environmental Commission {PEC) and the Vail Town Council, appealed that grant of the conditional use permit. Subsequent to that appeal, they did go to the Eagle District Court and had an ex parte temporary restraining order placed against any work proceeding on that project. By ex pane, that means that the Town of Vail was not present when the court issued that #emporary restraining order. On October the 24'", this Town Council heard the appeal of the conditional use permit and upheld the PEC's decision in that regard. On October 25t" and 26'", the Town appeared before Judge Hart of the District Court for a hearing on the preliminary injunction. After approximately four hours of taking testimony, the court did not extend the temporary restraining order and refused to grant a preliminary injunction. And at that time specifically stated that work could continue on 3 Vail. Town Couociy Meeting Minutes o~ xovembex ~, 2060 . the ice as it pertained to the improved sheet of ice itself. Any work on the placement of Brent Wilson, Town Planner, stated he would like to present evidence on same issues to get them into the record. The first being the status of the application itself. The Department of Community Development does have a valid and complete application for the rezoning request, the conditional use permit request and the minor subdivision application. The title work that we have has been verified by Land Title Guarantee as the seasonal structure was not to go forward and it was represented to the Judge by the Town that it would not go forward until after the second reading of this ordinance and depended upon the passage on second reading. At that time, after hearing the evidence, the court did state that as we are proceeding through this to make certain that the necessary requirements as far as the title to the property clearly appears of record, that it is appropriate and that the legal descriptions are appropriate. We are prepared to do that this evening. Brent will go through some technical issues as they have been raised by the adjacent property owners. As I stated, there has been no further work done on the bubble in regard to the placement of the seasonal structure. Greg Hall has proceeded, as he has been able, for those items that pertain to the improved sheet of ice. The testimony that was given at the hearing indicates that this delay in going forward is probably going to cost an additional $150,OQ0 for the project, particularly now with the winter weather that we have seen come in. With that I believe we are ready to proceed. • accurate as well as the deed from the Pulls Ranch property. Both of these documents indicate that the Town of Vail is the owner of the property and therefore we do have the authority to move forward with these applications. There is an issue with regard to covenants on the Pulls Ranch deed. The language in those covenants indicate that the intended uses are for a public golfcourse or open space or park far the benefit of the public and only such related support facilities required for those purposes. This ties back to that issue of park land uses on the property as indicated in the Master Plan. Staffs position is that this particular type of land use, a seasonal structure for recreational facilities, is consistent with that designation. Staff requests, that Council find, without addressing whether the restrictive covenant has any legal effect, that the uses an the property are consistent with that designation. With regard to the legal description, we were provided a legal description from a licensed, professional land surveyor, Eagle Valley Surveying out of Eagle-Vail. They identified the area of land to be rezoned, this area, this legal description was attached on first reading to this ordinance as an exhibit. What we have done now is actually incorporated the legal description into the text of the actual ordinance and we have issued additional property owner notices and we have republished the ordinance itself in a local paper. The actual adjacent property owner notices were mailed out on October 31 s` and the additional publishing of the ordinance in a local paper was an . November 1g' of this year. Additionally, staff believes and finds that the town has met 4 Vail Town Council Meeting Minutes of November 7, 2000 all of the requirements for the granting of the conditional use permit and the amendment of the official zoning map. Brent touched on the criteria for the evaluation of a rezoning request. The criteria was presented on first reading but was also read into the record an second reading. The criteria for evaluation are: 1 } Is the existing zoning suitable with the existing land use on the site and adjacent land uses? Staff believes both the existing and proposed zoning is compatible with the established land use. The Vail Land Use Plan identifies a future managed designation of park on this property. Staff believes either outdoor recreation or general use zoning is a type of vehicle that can be used to facilitate that type of land use. We believe the existing and proposed zoning designations are compatible with this designation. 2) Is the amendment presenting a convenient workable relationship with land uses consistent with municipal objectives? Under the proposed general use zoning, any land development application is a conditional use permit with the exception of pedestrian trails and open space. Given the established conditional use permit criteria, staff believes any future land uses will go through that process and will present a convenient, workable relationship consistent with municipal objectives. . 3} Daes the rezoning provide for the growth of an orderly viable community? Staff believes it is consistent with the Master Plan and through the conditional use permit process we have the ability to insure that it does provide for the growth of an orderly, viable community. 4) Is the change consistent with the Land Use Plan? The staff memorandum dated September 25, 2000 on pages 5 and 6, identifies relevant land use plan policies. Staff believes this proposal is consistent with all those policies. Based on these criteria, staff is recommending the Town Council approve Ordinance No. 23, on second reading wi#h the following findings: a) The general use district is compatible with and suitable to the existing land use on the site and adjacent land uses; b) The amendment is consistent with the Town's Land Use Plan and Zoning Regulations and c) That the amendment is appropriate for the area. For the record these findings are listed in the ordinance. Tom Moorhead showed Brent a dacumenfi and asked if this is the application as ifi exists in the Community Development file for this particular project. Brent said yes, Tom then asked several questions of Brent about the application. The Community . Development Department received a letter from Rick Pylman dated July 31, 2000, 5 Vail Town Council Meeting Minutes of November 7, 2000 • attached to the standard application for a Planning and Environmental Commission approval. He asked Brent what procedures were being requested to be considered at that time by that application. Bren# stated that the application was requesting a conditional use permit, minor subdivision and a rezoning request. Tom then asked whether subsequent to the filing of this application, has the application been supplemented. Brent said yes, staff has received additional information. Tom asked if there was an Exhibit A with Robert McLaurin's signature on it and what it said. Brent said yes there is a signature by Robert Mcl_aurin on Exhibit A, and it reads, "Signed this 29th day of September, 2000 for now and including the time since July 11, 2000 when the Town Council, in public meeting as the property owner, directed staff to proceed with the application for the conditional use permit, the rezoning from outdoor recreation to general use and the minor subdivision application." • Tom then asked if there were other exhibits attached in addition to Exhibit A. Brent stated Exhibit B is the July 11, 2000 Town Council meeting minutes where the Town Council directed staff and Rick Pyleman to move forward on the application process on this project. Exhibit C is the legal description for the rezoning and the subdivision request that was provided by Eagle Valley Surveying. Exhibit D is a graphic map exhibit of the proposed rezoning and subdivision as provided by Eagle Valley Surveying. Tom then asked, in regard to the survey, has Eagle Valley Surveying given the description of both the area to be rezoned and as well as the area contained within the conditional use itself, that being the ice rink and the seasonal structure. Brent said yes. Tom then asked if these surveys have been provided to the adjacent property owners and if this information was published in the Vail Daily. Brent stated that the legal descriptions and the graphic exhibits were prodded to the adjacent property owners and were published in the Vail Daily. Tom asked when the mailing and publishings occurred. 6 Vail Town Council Meeting Minutes of November ~, 2opo Brent said the legal description and graphic exhibit mailing was sent out to adjacent property owners on October 31, 2000 and the legal descriptions and graphic exhibits were published in the Vail Daily on November 1, 2000. Tom then asked if the deed of record, in the Community Development Department, of the Pulls Ranch to the Town of Vail, conveying the land to the Town of Vail, is consistent with the survey work done by Eagle Valley Surveying and the title work done by Land Title and if al! the documents indicate that the land in question is owned by the Town of Vail. Brent said yes, that information is correct. Tom then asked there has been any question about the ownership of the land and if there has been any question of the location or identification of the place that is to be rezoned or that is to be subject to the conditional use permit. Brent said there had been no questions in that regard. Tom then asked if this deed or instrument that contained the restrictive covenant that indicates that this it to be used for a public golf course, open space or a park. . Brent said yes it is. Tom asked, based on Brent's testimony, the designation of park and the uses that are being discussed here are consistent with the Vail planning documents. Brent said that is correct. Gretchen Busse, a Sunburst Drive adjacent homeowner, asked how long will the rezoning be in effect and will the area return to open space. Tom Moorhead stated that once the property is rezoned it would remain that way until such time that the Town Council considers a rezoning. Ms. Busse asked i# that would be considered after the conditional use of two years. Tom said whether or not an application comes through to rezone this property cannot be anticipated. The conditional use permit is presently granted for two years and is subject to being renewed. There is not any requirement or discussion of rezoning in the near future after this amendment is put into place. Mayor Ludwig Kurz asked Art Abplanaip to cover only new, pertinent information that the Council should be aware, since they have gone over several issues in past meetings. 7 Vail Town Council Meeting Minutes o€ November 7, 2000 Art Abplanalp, representing the homeowners in the Vail Golf Course area, stated he wanted to incorporate into the record, the remarks made at the hearing of October 4, 2000 and before the PEC. Tom stated it is agreed that everything the Town Council and the PEC have received are records of the proceeding this evening. Art Abplanalp stated he was representing Vail Golf Course Townhome Association's #1, 2, 3 and 4, and that is approximately 74 properties that he is representing plus a couple of residential owners an Sunburst Drive. He stated there was same confusion regarding a letter he delivered to the Town, from John Dunn, dated September 28, 2000. When John Dunn appeared before the Council an October 3, 200D, the letter was not in that packet. The letter that was missing is dated September 28, 2000 and relates to the zone change and speaks for itself, and this letter was delivered to the town council this afternoon. He said effectively, this letter was delivered 3 days after the PEC hearing, which was the day before the exhibit that was executed by Bob Mcl_aurin, and the day before the first legal description appeared for this property we are talking about. He explained that they took the map, with no legal description, to a surveyor and scaled • it off and came up with a legal description on a comparative map. This legal description is roughly 3.3 acres. After the PEC, two months after the application was filed, a legal description of 6.5 acres surfaces of the rezoned area. He said this area was not part of the original application, or part of the notice to the adjacent property owners and wasn't before the PEC. He said this goes beyond the driving range and was not part of the process. The issue is that the discrepancy is over the original 3.3 acres versus 6.5 acres now. He said what is important is this process violates the desires and objections of the property owners and residents in this area. He said almost every property owner on Sunburst Drive objects to this rezoning. The real problem is the rezoning is a threat to the neighborhood. He listed some of the types of things that may be built on the rezoning including structures, including hospitals, major arcades, etc. Additional issues are the noise and traffic. It is not a zoning issue, it's a variance issue. Art also said the town is in a crisis and it does not warrant a zone change. He said the town started too late, used the wrong procedure, rezoning instead of a variance, and mother nature is going to blow the budget out of this issue. He wants the fawn to put this away far several months and put it where it is needed such as on Berry Creek 5t~ filing. He said you have seen the letter, the neighbors don't want it. He said the town is authorized to make or enact a zone district amendment an an application of any person or on its own application for a specific zone district. That's what Tom was trying to create in the record. He said the record isn't there to support that because this 6.5 acre parcel wasn't in the process until half way through the process. He said the Council doesn't have the jurisdiction, if you don't have hearings on the question which you are acting • an. The town is under pressure of a certain constituency and the neighbors want their 8 Vaii Town Council Meeting Minutes of November 7, 2000 • rights respected. There is a covenant in the deed which is subject to dispute. This rezoning is not consistent with statements made in the Master Plan, Opening up this area to other uses is not goad. The property owners wish the Council would recognize their rights. Tom Moorhead stated there is no such thing under the town zoning ordinances as a two-year or a temporary use variance. Use variances are not recognized in our zoning regulations. After Brent's comments regarding the legal description, I will have concluding remarks and would like to identify some appropriate findings of fact and conclusions of law for the Council. Brent Wilson stated for the record, that since day one, the rezoning was represented to the PEC and the public as incorporating the Vail golfi course clubhouse, the starter shack and the driving range. Art's map and the map the town sent out is identical. Tom stated he handed out to the Town Council findings of fact and conclusions that should be included in this ordinance as sections one and two, they are findings of fact and conclusions of law. Section One, based upon the testimony presented and the documents considered, including the entire Community Development file, at hearings on the conditional use permit and the amendment of the zoning map the Town Council makes the following findings of fact: a) that there is a valid and complete application for • the conditional use, the zoning amendment and the minor subdivision; b) that the title work submitted and the deed from the Pulls Ranch to the Town of Vail properly reflects that the town is the property owner of the land subject to the applications; c) that without addressing whether the restrictive covenant in the deed has any legal effect, the uses on the property including the sheet of ice and the seasonal structure are included within the use for a public golf course or open space or park for the benefit of the public and only such related support facilities required for those purposes; d) that the legal description provided by Eagle Valley Surveying, properly identifies the area of land to be rezoned, received an or about October 3, 2000, and the area of the land subject to the conditional use of the seasonal structure and the parking available for that conditional use, received on or about October 30, 2000 and that the area has been appropriately identified in the application and viewed in site visits and the legal descriptions have been properly mailed to the adjacent property owners on October 31, 2000 and published in the Vail Daily on November 1, 2000, and finally, e) that the town has met all the requirements for the granting of the conditional use permit and the amendment of the official zoning map, Then finally, Section Two, based upon all the facts and the Town of Vail Town Code and applicable Colorado law, the Town Council makes the following conclusions of law: that the general use district is compatible with and suitable to the existing land use on the site and with adjacent land uses and that the amendment is consistent with the Town's Land Use Plan and zoning regulations and finally that the amendment is appropriate for the area. 9 Vail Town Council Meeting Minutes of November 7, 2000 • One of things Judge Hart discussed in his ruling was the fact that it was common in any development review process that there are discrepancies between legal descriptions, publications and matters of that issue. He directed that it would be appropriate to take care of these items and cured during the process. Art raised technical issues that occurred in the beginning of the process and this would be cured during this process. Council member Sybill Navas asked that the sections be clarified in the ordinance. Council member Greg Moffet made a motion to approve, on second reading, Ordinance No. 23, Series of 2000, subject to adding the findings of fact and conclusions of !aw as read by Tom Moorhead, and Council member Sybill Navas seconded the motion. Art Abplanalp said the map is correct but the map was given out after the meetings and after the notification to the adjacent owners. Judges comments on refining the description during the course of proceedings, he said this is not refining this is doubling the area. Council member Diana Donavan stated the section numbers were off. Tom stated they would be corrected. . A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was First Reading of Ordinance No. 27, Series of 2000 - Annexation of I-70. Allison Ochs, Town Planner, stated this is a request for the annexation of certain portions of I-70 and the Frontage Road right-of--way into the Town of Vail. She described the general areas to be annexed which included Parcel A, which is located approximately from the Main Vail Roundabout to the Vail Mountain School and Parcel B which is located approximately at the east end of the Buffer Creek Subdivision, extending west to the Vail Intermountain Subdivision. Maps of these areas and the legal descriptions are included in this ordinance. Allison stated the staff recommends the Town Council approve Ordinance No. 27, Series of 2000, subject to the following findings: 1}That the area to be annexed and proposed zone district is compatible with and suitable to adjacen# uses, is consistent with the Town's Land Use Plan and Zoning Regulations, and is appropriate for the area; 2) The area proposed for annexation is contiguous to current Town boundaries by nat less than 116 of the perimeter of the area; 3) A "community of interest" exists between the Town and the area proposed for annexation; 4) No land held in identical ownership . will be divided without written consent of the landowner; and 5) The annexation does O Vail Town Council Meeting Minutes of November 7, 2090 not have the effect of extending the municipal boundary more than 3 miles from any point in any one year. She also stated the reasoning behind this annexation is there is an agreement with the Colorado Department of Transportation (CDOT) that the Town will take over the maintenance of the Frontage Roads and will also clear up any law enforcement jurisdictional issues. Council member Diana Donovan asked if of I-70 that passes through the Town of Vail will be in the Town of Vail and that this doesn't require the Town of Vail to enforce the laws on I-70 and does that stay with the Colorado State Patrol. Tom Moorhead said the state patrol would still have primary responsibility on enforcement on I-70. Greg Hall, Public Works Director, stated certain portions of the I-70 and the Frontage Road right-of-way in far east portions of East Vail may not apply as they are on Forest Service property. Council member Greg Moffet made a motion to approve, on frst reading, Ordinance No. 27, Series of 2000, subject to the findings as listed by Allison above and Council member Sybill Navas seconded the motion. Council'member Chuck Ogilby asked if the other areas of the Frontage Road and I-70 that were not listed in this ordinance were in the Town of Vail. Allison stated that these areas are already in the Town of Vail. A vote was taken and the motion passed unanimously, 6-0. The siixifh item on the agenda was First Reading of Ordinance No. 28, Series of 2000 - 2001 Budget. Mayor Ludwig Kurz stated the Vail Town Council had reviewed the first reading of this ordinance at the afternoon work sessia.n. Town Council has directed staff and the town manager to work on the budget and completely align this budget with the Council priorities, which might not be exactly, were it is at the moment. He said there would be an additional work session meeting next week. Bob McLaurin, Town Manager clarified that adopting the budget is for adapting a specific dollar amount but does not necessarily adopt a specific project in the capital projects list. The list will be refined and in alignment with the Town Council by next weeks work session meeting. Vail Town C^uncil Meeting Minutes ^f N'^vesnber 7, 2000 • Mayor Ludwig Kurz asked Steve Thompson to keep the review brief and to the point. Steve Thompson, Finance Director, said this ordinance is for adoption the 2001 budget and even though numbers have been prepared for 2002, this ordinance does not adopt the 2002 budget. He stated that adoption would happen next year. To comply with the Town Charter, the budget must be formally adopted by December 1, 2000. He said that out of the $51 million budget, $6 million of the funds are inter-fund charges. The net budget is $45 million which covers checks that go out the door, The general fund is $19 million and is the cost for operating expenditures, which covers the cost of running fire, police, transportation, and administration. The capital project fund is $11.8 million and the real estate transfer tax (RETT) funds budget is $12.3 million. The fund balance of $8.8 million in 2000 and the majority is for capital projects and $400,000 is for the general fund, heavy equipment fund and health insurance fund. The Town has met with a health insurance consultant and this year the town is over budget this year approximately $250,000 on a $1.3 million of claims. This is the first time the town has hit the aggregate stop lass figure. The claims have been higher and health insurance costs are going up. The town is partially self insured and was able to build up the health insurance fund to about $750,000 but will be using approximately $375,000 in this year and next year. S Bob said we have had two bad years back to back, what is driving the health care costs and claims getting higher is cancer. The health care plan is changing and health care costs are going up. Steve said there are not any new taxes or revenues in this budget. The town will have a slight increase if the de-brucing of the property tax passes. The sales tax split is between the general fund and the capital project fund. Since the split is less than 50% to the capital project fund, per the Town Charter, we need no less than five votes to approve the budget. Council member Greg Moffet asked if more than half of the sales tax were spent on capital projects it would only take afour-person majority to pass the budget. Steve said that was correct. He stated the major projects in the real estate- transfer tax funds for 2001 included $10 million for Donovan Park, and there was discussion of financing a part of that money. Additionally, funds for the Red Sandstone field in the amount of $250,000; and maintenance of parks and paths in the amount of $700,000; and open lands purchase of $350,000. So that is haw the funds are laid out for RETT budget of $12 million in 2001. • 1 ry Vail Town Council Meeting Minutes of November 7, 2000 . He also reviewed the capita! project fund, which include $9.5 for projects, and $2.3 million for debt service. This project fund list needs to be reviewed by Council to see if these projects need to be reprioritized. Council member Greg Moffet asked about the beginning fund balance of $19 million. Steve said the Town of Vail has a strong fund balance due to the RETT fund and capital projects fund. Council member Greg Moffet stated the Council would be meeting next Tuesday at noon to work on capital projects and refine objectives and how it will be reflected in the budget. Council member Chuck Ogilby asked if the RETT fund would be part of this discussion. Bob McLaurin stated that will be part of the discussion. Steve asked if the projects that are listed and have no funding dollar amount in the budget, such as the information booths. Bob said the Council needs to identify the projects that align with the Council priorities. We may not have all the projects nailed dawn by the end of the day but the budget needs to be approved and the projects can be refined later. Steve said this does not prevent the Council from passing the budget without specific line items being included. Mayor Ludwig Kurz asked if the Council was comfortable passing this ordinance on first reading. Council member Sybill Navas asked how the increases were calculated from 2001 to 2002, on the general fund budget summary. Steve said they were calculated based on specific items going down by department. There is no consistent percentage increase or decreases across the board. This was calculated by what each department requested. Each department submitted what they felt they needed to do their jab. Council member Sybill Navas asked what the marketing fee administration was based on. Steve said it was based on 1 % of the total collected. -t ~ Vai.] Town Council Meeting Minutes of November 7, 2000 Council member Sybill Navas asked if the money was in this budget for the legal secretary for Tom. Steve said it was not in this budget. However, one of the FTE positions that was reduced or eliminated from the budgef, the dollar amount for that position was put in the town manager's contingency fund and the administrative support far Tom could possibly be funded through the town manager`s contingency fund and will probably not add dollars to the bottom line. Bob McLaurin stated there is a need for administrative support for Tom. There is still discussion on what this support entails. It is currently not reflected in the budget as an FTE. The staff is looking at whether the executive secretary position and the legal administrative support position will be two 30-hour positions or 40-hour positions. They are discussing what this looks like. Council member Sybill Navas asked if this means there will probably be another FTE added to the administra#ion budget. Bob stated that was correct. Council member Chuck Ogilby asked about the transfer adjustments on Page 25 of the budget summary report. Steve said yes it is a transfer adjustment from closing three funds. This balance was from the parking structure fund, the facilities maintenance fund and the housing fund that went into the capital project fund. Council member Greg Mallet made a motion to approve, on first reading, Ordinance No. 28, Series of 2000, subject to changes made to the capital project fund and the real estate transfer tax funds prior to 2na reading, and Council member Sybill Navas seconded the motion. Council member Diana Donovan stated there needs to be changes in funding certain elements using RETT funds for Donovan Park or she wouldn't be able to support approving the budget. A vote was taken and the motion passed 6-0. The sevenfih item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, stated he had nothing to add to his report. L~ Y n Vail Town Council Meeting Minutes of November 7, 2600 As there was no further business, a motion was made by Council member Greg Moff2t to adjourn the meeting and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-D. The meeting was adjourned at 8:3D p.m. Respe lly submitted, ` e~~/~ Ludwig Kurz ' ~~ Mayor -~ TTE :Lorelei Donaldson, Town Clerk Minutes taken by Lorelei Donaldson ~~ U ,~+~~~y4~s t:r ~,~~i,,, ~,~ ~ ~ L ~: ,~T,~~..,ti. ~: ~. €; ,. ,,,,; ,~«s,.tis„„; C Vail Tomn Council Meeting Minutes of Novernher 7, 2000 VAIL TOWN COUNCIL VAIL TOWN COUNCIL -MINUTES TUESDAY, November 21, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 21, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandrneyer, Assistant Town Manger Tom Moorhead, Town Attorney Mayor Kurz asked Chief Gulick to update the Town Council on the cause and origin of the fire at the Marriott. Chief Gulick said that the cause was a chimney fire. The flue (pipe) was not supported properly with strapping and screws. The pipe dropped and separated allowing embers to escape in the soffit and insulation. Eventually the fire extended into the chase and on to the siding and balconies. The first item on the agenda was citizen Participation. Joel Heath and Kim Cobb, both of the Vail Valley Tourism and Convention Bureau (VVTCB), presented a brief overview of recent accomplishments, including the upcoming completion of the Gore Creek water park. They thanked Todd Oppenheimer and Gregg Barrie, town special projects architects and coordinators, for their tireless efforts and expertise. Additionally, Heath announced that Brad Ludden, one of the tap three kayakers in the U.S., has offered to help bring the top eight kayakers in the country to Vail for the Memorial Day weekend Whitewater Festival, if Vail will help sponsor a kayaking clinic for kids with cancer in August 2001. Kim Cabb reported the VVTCB had recently concluded a successful negotiation far another three- year contrac# with Discover Card. She also handed out a stakeholder's report for this past year's special events. Paul Rondeau, a Vail resident, congratulated the Council on its successful de-Brucing effort. He requested additional mill levy funds be accounted for in a specific manner, . identified in conjunction with a special project, such as funding for non-profit groups. He ~ November 21, 2000 Town Council meeting minutes . also suggested the funds be enacted annually so vo#ers would be better able to track and sign-off annually on the use of the additional funds generated by removal of a mill levy credit that had been tied to the TABOR amendment. Rondeau also asked that "de- Brucing" terminology no longer be used. Instead, he suggested use of the term "TABOR Incremental Tax Adjustment." The second item on the agenda was the second reading of Ordinance Na. 27, Series of 2000 -Annexation of I-70. Portions of the I-70/Frontage Road right-of--way are not within Town of Vail limits. As part of a contract agreement with CDOT to take over maintenance of the Frontage Road, the Town of Vai! is annexing portions of the right of-way not already within the Town of Vail. Moffet moved to approve Ordinance No. 27, Series 2000. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the second reading of Ordinance No. 28, Series of 2000 - 2001 Budget. Through a series of work session meetings, Council has reviewed the 2001 Budget. To comply with the Town Charter, the budget must be formally adopted by December 1, 2000. The changes have been made to the Capital and RETT Funds as discussed at the November 14 worksession. Council revisited several line items which had been changed from the previous week, to better reflect capital and Real Estate Transfer Tax-funded projects that correspond more closely to Council's critical strategies. Moffet • moved to approved Ordinance No. 27, Series 2000. Slifer seconded. A vote was taken and the motion passed, 5-2 with Donovan and Foley opposing. Donovan said she voted against the budget as she feels the use of RETT funds for construction of a community pavilion at Donovan Park is illegal, while Foley said he believed the budget needed to be leaner. Kurz said he disagreed with Foley's assessment, noting the Council had "cut reasonably close to the bone." Slifer agreed, noting that nine positions had been cut last year and another five this year. Ogilby commented that Council was walking a delicate tight rope and would need to spend money to make money in order to "get its vitality back." The fourth item on the agenda was the first reading of Ordinance No. 26, Series of 2000 - an ordinance amending the Town Code, Title 12, Chapter 22, Section 4, adoption of view corridors, by adding two view corridors in Lionshead and setting forth details in regard thereto. On May 20, 1997, recognizing the importance of visual connections, the Town Councii approved the use of the existing Town of Vail view corridor ordinance to designate the first protected public view corridors in Lionshead. In order to qualify for protection under the Town's ordinance, a view corridor must meet the following criteria: • The proposed view corridor protects and perpetuates a view from public pedestrian areas, public ways, or public spaces within the Town which fosters civic pride and is in the public interest for the Town. • The proposed view corridor protects and enhances the Town's attraction to residents, guests, and property owners. • The proposed view corridor protects a view which is commonly recognized and has 2 November 21, 2000 Town Council meeting minutes inherent qualities which malts it more valuable to the Town than other mare common views. The Lionshead Redevelopment Master Plan identifies five view corridors. However, it recommends that only two legally protected view corridors be established. The remaining three views are to be established as critical design parameters, not as benchmarked and surveyed corridors. Lionshead View Corridor 1 is seen from the west end of the Lionshead parking structure, standing at street level at the main pedestrian exit, looking southwest toward the gondola lift line. Lionshead View Corridor 2 is seen from the pedestrian plaza at the east end of the Lifthause Lodge, looking south directly up the gondola lift line. Navas said she was not satisfied enough with View Corridor No. 2 to adopt it at this time because the view corridor should have been expanded to incorporate the entire width of the slope. Slifer was concerned that the homeowners in Lioinshead should be notified prior to the second reading of the ordinance. Moorhead was asked why there was a need to adapt view corridors when there is a master plan in place. Moorhead said the master plan is not set in stone. Ogilby said he would be in favor of tabling it and bringing VA to the table before they spent a fortune on something that would ruin the view corridor. Moffet was not in favor of tabling this ordinance, as it would cast the staff mare time and funds. Moffet noted that as the development process occurred projects would have to address the master plan. By setting up a separate process the Council would be allocating resources and staff that the Town does not have. Navas moved to approve Ordinance No. 26, Series 2000, in regard to View Corridor No. 1 only. Foley seconded. A vote was taken and the motion passed 4-3 with Moffet, Kurz and Slifer opposing. Moffet, Kurz and Slifer said they wanted to approve both corridors at the same time. The fifth item on the agenda was the first reading of Ordinance No. 29, Series 2000 - setting the mill levy. The Town Council must set the mil[ levy far the next fiscal year and certify to the County Commissioners by December 15, 2000. Since the de-Brucing of the Property Tax passed last week, the Tawn Council can assess a base mil! levy of 4.69 mills without a mill levy credit. If that is done, the Tawn will collect an additional $225,779, over what is currently budgeted if the assessed valuation does not change in early December. Foley moved to approve Ordinance No. 29, Series of 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. Donovan noted town property taxes represent just $2 million of the town's annual $44 million budget. Paul Rondeau said he hoped his comments made earlier during citizen participation would be considered. The sixth item on the agenda was the Peer Resort Visit Report-out. The Council heard from representatives of a community delegation who traveled to North America's top ski resorts over the past year to collect information on behalf of the community and to gather and share key insights. The group traveled to Aspen, Deer Valley, Park City, Sun Valley and WhistlerlBlackcomb. While Vail faces many of the same challenges as the other resorts, delegation members have begun calling the community's afitention to several key 3 November 21, 2000 Town Council meeting minutes insigf~ts as well as a list of near-term and long-term imperatives. Key insights include the need for focused leadership and strategic partnerships among the town, Vail Resorts, merchants, commercial property owners and part-time residents, they said. This list of near-term imperatives includes acquiring affordable seasonal housing; committing to a shared vision and growing summer business; advertising Vail's strengths; building community infrastructure that generates energy; and generating community spirit. The group then called upon the Cvuncil and the community to work collectively in improving communications and building strategic partnerships. A first step will occur Jan. 3'~ and 4`" when the Vail Town Council will meet with representatives from Vail Resorts in a public retreat. Included in Tuesday's presentation was distribution of a 28-page report. The seventh item on the was the Colorado OpenlSonnenalp of Vail Foundation. Johannes Faessler, owner of the Sonnenalp Hotel and administrator of the Sonnenalp of Vail Foundation, and Dave Deminston, Executive Director of the Colorado Open, provided an overview of this event which will be held far the first time at the Sonnenalp Golf Club. They explained that all proceeds for the tournament will go to the University of Colorado Cancer Center and to the Edwards Cancer Treatment Center. Now in its 3T" year, the tournament will provide a premiere destination for golfing, as well as an excellent place for corporations to entertain clients. Faessler said organizers may request assistance with signing, buses, etc., at a later time. Faessler also asked permission to approach the Vail Local Marketing District Advisory Board for possible marketing assistance. The eighth item on the agenda was the Sonnenalp redevelopment proposal presentation. Johannes Faessler, represented by Braun and Associates and Resort Design Collaborative presented plans for the redevelopment of the Swiss Haus and a major addition to the Bavaria Haus. Faessler and his design team were quick to point out to the Tvwn Cvuncil that the plans were very preliminary and that a formal submittal to the Town of Vail Community Development Department was not anticipated in the immediate future. The conceptual plans call for the construction of a 200 space underground parking structure, 61 new hotel roams, 11 fractional fee club units, and 12 new condominiums. Of particular interest to the Town Council was the roughly 10,000 square feet of new retail space anticipated along East Meadow Drive, beginning in April of 2002. Slifer thanked Faessler for bringing Council what he said as a "firue sketch plan" and commended Faessler for considering additional retail space. The ninth item on the agenda was the l=ard Park Management Paid Parking Plan Approval. The Ford Park Management Plan was approved in April of 1997, this following a two year period of public input and debate. One of the components of this approved plan is Goal #4: Resolve parking and South Frontage Road access problems. Objective 4.1: Develop and implement a parking management plan far Ford Park. The action step calls for parking attendants to manage entrances and exits, setting a parking fee to generate sufficient funds to cover the attendant, and fee parking to be in effect for high-parking demand days only. The Ford Park Managed Parking Committee, composed of members of the VRD, WF, VAGF, Bravo!, residents at-large, and Town 4 November 29 , 2000 Town Council meeting minutes Council representation and town staff, began meeting in September to establish a calendar for the Y2001 summer managed parking program. An earlier approval of this calendar was requested by the user groups in order to expedite and clarify their individual programming and ticketing programs. The dates and times included in the Council packet have been arrived at through discussion and consensus. This will mark the fourth summer this program has been in effect. Councilmembers stressed their appreciation to the team members and noted the plan has improved each year. Recognizing that "choices" are what make the plan work, Councilman Foley fihanked Town Clerk Lorelei Donaldson for coordinating the various user group schedules. Foley moved to approve the Ford Park Management Parking Plan for 20D1. Moffet seconded. A vote was taken and the motion passed unanimously, 7-D. The tenth item on the agenda was the Town Manager's Report. Slifer said he was looking forward to seeing "a kid on every rock" on Gore Creek. Kurz noted the park was a great addition that has already, through construction, generated a lot of attention. He said the town would be well served to host the kid's cancer kayak camp this coming summer. Moffet moved to adjourn. Foley seconded. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 9:35 P.M. Respectfully submitted, C] E T: Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter • Ludwig Kurd Mayor ~`\~\t~1;tjt9llllflP\ftf771111/ ~ . SE~Fe d~ '~' 5 November 21, 2000 Town Council meeting minutes VAIL TOWN COUNCIL VAIL TOWN COUNCIL -MINUTES TUESDAY, December 5, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 5, 2000. The meeting was called to order at approximately 7:00 P.M. This was proceeded by a special meeting of the Local Marketing District Board of Directors with the Vail Town Council sitting as that board. This meeting began at 6:30 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-tem Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley STAFF MEMBERS PRESENT: Bob McLaurin, Tawn Manager Pam Brandmeyer, Assistan# Town Manger Tom Moorhead, Town Attorney Special meeting of the Vail Local Marketing District Board of Dlrectors. Sitting as the Vail Local Marketing District, Councilmembers voted B-0 (Navas absent) to approve a $2 million marketing budget for 2001, as presented by Ross Boyle, Chairman of the Vail Local Marketing District Advisory Committee. The budget includes an estimated $1.6 million in revenues from the 1.4 percent lodging tax; plus $80,000, which represents a portion of the town's business license fee; and an additional $324,000 from Y2000 fund balance. The funding will be used to market Vail during the summer and shoulder season periods. During the discussion, Councilmember Diana Donovan expressed concerns about an eight-percent coordination and management contract with the Vail Valley Tourism and Convention Bureau (WTCB). With merger discussions underway between VVTCB and the Vail Valley Chamber of Commerce, Donovan said avail-only election emphasis, which was used during the 1999 campaign to approve the lodging tax, could be jeopardized. However, Councilmember Greg Moffet said the contract is a fee-for-service arrangement that shouldn't stand in the way of a Vail-only focus. Also during the discussion, Councilmember Kevin Foley expressed concerns about using reserved funds to balance the budget. Following the vote, Boyle noted the following: request for proposals (RFP) have been received for 2002 vendor contracts and are currently under review with a recommendation to be forwarded to the board soon; • results of a front range summer vacation and image awareness report will cause the December 5, 20D0 Town Council meeting minutes Advisory Board to tweak next year's marketing program; and a Eodging representative has suggested Council creation of an additional position on the Advisory Committee to represent the lodging community. At the conclusion of the meeting, Greg Moffet thanked Boyle for his years of volunteer service to the community. The first item on the agenda was Citizen Participation. Diane Hughes presented a petition containing 250 signatures requesting the town designate an area such as Bighorn Park to allow dogs to run and play off-leash, so long as the dogs are under voice control and accompanied by their owner. Dogs are currently required to be leashed in town parks. Hughes says animal control officers have been #icketing violators since June, which poses a problem, she said, because owners have no place to exercise or train their dogs. In response, Mayor Ludwig Kurz said he would ask town staff to schedule the request for discussion at an upcoming work session. Ebby Pinson, execu#ive director of the Vail Symposium, urged the Town Council to convert the former Bright Horizons space above City Market into a community meeting space that could be used by non-profit organizations as wel! as other groups. Pinson stated the following reasons: the space is already built; at minimal cost this space could be productively used; parking is available, clean and bright; and this space would provide a sense of community. • The second item on the agenda was the consent agenda. Moffet moved to table the approval of the November 7t" and 21St meeting minutes to the December 19t" meeting. Foley seconded. A vote was taken and the motion passed unanimously, 7W0. The third item on the agenda was the second reading of the Model Traffic Code Ordinance No. 11, Series 2000. Moffet moved to table Ordinance No. 11, Series of 2000 to a later meeting. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was Ordinance No. 26, Series of 2000, an ordinance amending the town code, Title 12, Chapter 22, Section 4, adoption of view corridors, by adding one view corridor in Lionshead. At the November 21, 20x4, meeting, the Council requested that staff notify individual owners within Lionshead Center of the adoption of the View Corridor. To complete this task, staff is requesting additional time prior to second reading of the ordinance. Slifer moved to approve table Ordinance No. 26, Series of 2000, Moffet seconded. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the second reading of Ordinance No. 29, Series of 2000 -Setting the Mill Levy. The Town Council must set the mill levy for the next fiscal year and certify to the County Commissioners by December 15, 2040. Since the de- Brucing of the Property Tax passed last week, the Town Council can assess a base mill . levy of 4.69 mills without a mill levy credit. If that is done the Town will collect an December 5, 2000 Town Council meeting minutes additional $225,779, over what is currently budgeted if the assessed valuation does not change in early December. Moffet moved to approve Ordinance No. 29, Series of 2000. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was the first reading of Ordinance No. 30, Series of 2000, Amendment to Employee Pension. Ordinance No. 30 deletes Section 7.12 which allowed hardship distributions and amends Section 5.5 allowing a participant who becomes totally disabled to be 100% vested. Hardship distributions are not allowed in money purchase plans. Moffet moved to approve Ordinance No. 30. Slifer seconded. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the first reading of Ordinance Na. 31, Series of 2000 -Amendment to Fire and Police Pension. Ordinance No. 31 deletes Section 7.12 which allowed hardship distribu#ions. Hardship distributions are not allowed in money purchase plans. A vote by the police and fire employees will be needed to change Section 5.5 allowing 100% vesting upon total disability. Moffet moved to approve Ordinance No. 31. Navas seconded. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was the first reading of Ordinance No. 32, Series of 2000 -Supplemental Appropriation No. 5. A supplemental appropriation of $529,689 is . requested of which $110,774 is funded by revenues and the balance of $418,915 comes from fund balance. Moffet moved to approve first reading of Ordinance No. 32. Navas seconded. A vote was taken and the mo#ion passed unanimously, 7-0. The ninth item on the agenda was the first reading of Ordinance No. 33, Series of 2000, an ordinance amending the Official Town of Vail Zoning Map and rezoning Lot 4, Vail Village West Filing No.2 from Residential Cluster zone district to General Use zone district; and setting forth details in regard there#o. The Town of Vail is currently in the process of preparing plans for the development of Donovan Park. A small tract of land (Lot 4, Vail Village West Filing No. 2) on the westernmost end of the park site is zoned Residential Cluster district. The remaining area of the park is zoned more appropriately as General Use district. Staff believes that since the in#ent of the park development is to provide recreational amenities and facilities to the community and it is not to provide residential uses on the site, that Lot 4 should be rezoned to General Use district. Moffet moved to approve first reading of Ordinance No. 33. Donovan seconded. A vote was taken and the motion passed unanimously, 7-0. The tenth item on the agenda was the Town Manager's Report. McLaurin noted the introduction of a comprehensive guest service program called "Premier Impressions." Also, McLaurin thanked Councilman Kevin Foley for his assistance in obtaining additional regional bus service over New Year's Eve from the Eagle County Regional Transportation Authority. December 5, 2000 Town Council meeting minutes F6fey moved to adjourn. Mo#fet seconded. A vote was Taken and The motion passed unanimously, 7-0. The meeting adjourned at 7:30 P.M. Respectfully submitted, '~~~ Ludwig Ku Mayor ATTESS/. Lorelei Donaldson, Town Clerk Minutes taken by Beth Salter QF ':. SE,t~~ • • December 5, 20U0 Town Council meeting minutes WORK SESSION MINUTES TUESDAY -December 19, 2000 All members of Council were in attendance, with the exception of Rod Slifer. Belk Tower Balcony Encroachment. A request received to proceed through the Town of Vail design review process by the subject property of the Bell Tower building, located at 201 Gore Creek DrivelLot A, Block 5B, Vail Village First Filing. The applicant was the MacFarlan Real Estate Services, represented by the Vail Architecture Group. The Bell Tower building, composed of the Lancelot, Gore Range Mountain Works, etc., is proposing same renovations to their residential units, including the addition of balconies along the second and third stories. Small portions of the proposed balconies would then encroach above Town of Vail property. Therefore, the Bell Tower Building owner would have to have permission from the Town Council to proceed with the development review process. It was important to note that a considerable portion of the balcony encroachments would be located above existing encroachments that have already been approved by the Tawn in the past. Sybill Navas moved; with the second from Greg Maffet, to allow the applicant to process through the design review process. Diana Donovan noted that the drawings should reflect the architectural integrity of what is already constructed. Rod Slifer was absent at this point and the vote passed 6-0. • VAIL TOWN COUNCIL -MINUTES TUESDAY, December 19, 2000 7:00 P.M. The regular meeting of the Vaii Town Council was held in the Town Council Chambers on Tuesday, December 19, 2000. The meeting was called to order at approximately 7:OD P.M. COUNCIL MEMBERS PRESENT: ABSENT: Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rad Slifer Greg Moffet Kevin Foley Sybill Navas, Mayor Pro-Tem STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Lorelei Donaldson, Town Clerk • The first item on the agenda was citizen participation. Shawn Boris, representing the Skating Club of Vail, invited the Tawn Council and the public to attend the group's annual ice show at Dobson Ice Arena on December 29, 2000. Dick Gustafson, representing the Vail Community Theater, thanked the Town Council for adding the Vail Theater component to the proposed Vail Center plans. He said the Vail Theater group could probably double their performances if they had a venue where they could perform that was more functional and affordable. The second item on the agenda was the consent agenda: • The approval of the November 7~" and 21St meeting minutes. • Ordinance No. 30, Series of 2000 • Ordinance No. 31, Series of 2000 • Ordinance No. 33, Series of 2000 Council member Greg Moffet made a motion #o approve the meeting minutes as amended at the work session, and approval of the second readings of Ordinances No. 30, 31 and 33, Series of 2000; and Council member Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Council member Sybill i Navas was not in attendance at this time. Vail Town Council Meeting Minutes Por December 19, 2000 • The third item on the agenda was second reading of Ordinance No. 26, Series of 2000, an ordinance amending the Town Code, Title 12, Chapter 22, Section 4, Adoption of View Corridors by adding one view corridor in Lionshead and setting forth details in regard thereto. Council member Sybill Navas arrived. Allison Ochs, Town Planner, stated the staff had been directed by the Town Council to eliminate View Corridor #2 from consideration at this time, until additional information regarding the redevelopment of the core site is received. She also said the Town Council directed staff to notify al! owners within Lionshead Centre of View Corridor #1 prior to second reading of the ordinance. She said based on the ownership list, as provided by the management company, staff called all board members to discuss the view corridor, letters were faxed to all owners, a letter was mailed to all owners and in addition, a few owners were notified via a-mail. Council member Rod Slifer stated there were conflicts in the ordinance at first reading with View Corridor #1. He asked if there was a horizontal line for this view corridor. He stated there was a need to add a bottom elevation line to the view corridor because • there could be impacts if a multi-level parking structure was built in conjunction with the redevelopment of the Lionshead Centre building. Russ Forrest, Director of Community Development, stated the picture of the view corridor didn't show a bottom line elevation of the view corridor. He reviewed a copy of View Corridor #1 with the Town Council. Council member Kevin Foley asked if the Lionshead Centre building was redeveloped and expanded, would they have to provide more parking. Russ said if they expanded, the answer was yes. Allison clarified the boundaries of the view corridor. Council member Greg Moffet said it was anticipated that there would be a parking garage as part of the Lionshead Centre redevelopment. C Council member Greg Moffet made a motion to table this item until a survey was done and the staff can recommend a bottom line elevation to View Corridor #1, and Council member Kevin Foley seconded the motion. Allison asked the Town Council for clarification on the height of the bot#om elevation. 2 Vail Town Council Meeting Minutes for December 19, 2000 Council member Rod Slifer sta#ed the staff should tell Town Council what elevation would be appropriate. Bob McLaurin, Town Manager, said the staff would come back to the Town Council with a recommendation and location of the vertical fine on the map. A vote was taken and was passed unanimously, 7-0. The fourth item on the agenda was second reading of Ordinance No. 32, Series of 2000 an ordinance making supplemental appropriations and budget adjustments from the dispatch services fund, real estate transfer tax fund, health insurance fund, general fund, and capital projects fund, of the 2000 budget and the financial plan for the Town of Vail, Colorado, and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Steve Thompson, Finance Director, stated the enclosed schedule of proposed supplementa! appropriations and adjustments to support Supplemental Appropriation Number Ffve of 2000. He said there were additions of $67,446 to the supplemental appropriation for expenditures and $120,370 in revenue. The largest additions to the supplemental were for rental-related costs of $40,000 related to the Creekside employee housing units; $250,000 for additional health insurance claims: and $100,D00 for removal of pine beetle-infested trees from the Glen Lyon area. He said all the line items that were modified have been shaded. Council member Greg Moffet made a motion to approve on second reading, Ordinance No. 32, Series of 2000, and Council member Sybill Navas seconded the motion. Council member Chuck Ogilby asked about the Creekside utilities. Council member Kevin Foley stated he believed the electric bill was paid separately. Steve Thompson stated there had been no money allocated due to the purchase of these units in the middle of the year. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the presentation of the Donovan Park Community Pavilion Design. Russ Forrest, Director of Community Development, stated the design team wanted to review the design of the pavilion building with the Town Council and public. They wanted to review the interior and exterior of the current design and get input from Town • Council. -~ Vail Rown council Meeting Minutes for l7ecembar 19, 2ooD Otis Odell, one of the team of designers, stated the team is looking for approval of the schematic design so they can proceed to the next phase and go forward to the Design Review Board. Scott Smith, another team member, reviewed the plans with Council. He discussed how the site would work with the building, the general direction of the building, major elements and materials of the building. He said there are still seven months left in the design process. He said a Vail building is one in which the setting is part ofi the natural landscape. He reviewed some of the materials that would go into the building. He said stone is used far the terracing, seats, and walls in a natural horizontal pattern. Wood is used on the building in chunky, bare forms. He said the wood would have a rugged look and weather naturally. All the windows and doors are currently designed in wood but it's a higher maintenance material. The large openings and doors give a feeling of being outdoors. The roof structures may be made up of series of wood beams, decking and girders. He reviewed site plan and "aerial" plans of what it would look like. A gray, zinc color for the roof material would be used to make the building unobtrusive from above, and stated it weathers like copper and melts into the landscape. He also explained other various aspects of the building and described the concept of having a space that is warm and inviting that people want to be in. He described various aspects of the facility which included pavilion space, lobby area, coatroom, kitchen facilities, storage and mechanical space. Mayor Ludwig Kurz stated he took notes during the presentation. He liked the use of materials of wood and stone, but he is concerned about the cost. However, he said the team was going to keep the cost within the budget that was given to them. He also said the design in the Council packet was different from what was presented. He said he is mare comfortable wifih the plans now that the description of the materials had been explained. Council member Rod Slifer said he thought the building was too contemporary. He said the Ford Amphitheater was contemporary but you can't see it from the road. He doesn't think the design is compatible with the surrounding neighborhood. The interior of roof is attractive, but the stone is not in keeping with the neighborhood. A metal roof is not compatible with the neighborhood and may look too commercial and industrial. He likes the materials for wood windows but it may be too high maintenance. Council member Chuck Ogilby stated he has spent a lot of time building log homes. He liked the Rockefeller picture. He said he could be sold an the design if the building rafters were log instead of metal balding the roof up. Beautiful log work would blend it into the site and other features better. He said he appreciated the thorough presentation and clarification of the use of materials. He asked what the square . footage of the bui{ding was going to be. 4 Vail Town CouttCil Meeting Minutes for December 19, 26Q0 • Scott Smith stated the current square footage was around 6,9QQ square feet. Council member Chuck Ogilby asked if there were possibilities for solar gain through the use of the large windows. Scott said the glass materials had not been resolved yet but they would need to be careful how much glass is used so as not to have too much solar gain. Council member Chuck Ogilby said it would be appropriate to look at other types of glass. He stated it would be important to keep the energy to heat this structure in mind. He also said if the gymnastics center could be under the building, this would be the cheapest space to do it. The gymnastics people say they don`t want windows in their space. Council member Sybill Navas asked about the gymnastics space. Scott said he doesn't have a good answer for this issue. He said, in his experience, when you put people in a place with no light, after a while they say they want light and then that becomes an issue, as well as exits and other requirements to consider. He said a gymnastics center needs a minimum of 25 feet in height to put it in the ground. Russ said the team and staff had talked about this and it doesn't save any costs versus building it elsewhere above ground. Placing it underground would be equally as expensive as putting it above ground. Scott said they designed a gymnastics center in Santa Barbara and that facility used indirect light. Council member Greg Moffet stated he liked the building as presented and how it integrates with the landscape. However, he is concerned about the wood windows. He said matching the escarpment would be great. Council member Sybill Navas stated it was very exciting to be at this stage of the process. She disagreed with Rod Slifer and likes the design very much and likes the logs on the supports. She said the building is different but fits in the space nicely. Council member Kevin Foley said he didn't like the steel and felt the logs would help. He stated the mechanical room needs to have enough capacity for snowmelt on north side, the access and egress for trash removal needs to be easy, and the kitchen needs to have a service window. The kitchen should be of commercial quality that caterers could use and would not have to bring too much with them, bear-proof trash containers are necessary and mare ladies room facilities are needed. i Vail Town COUnci1 Meeting Minutes £oz Pecembar 19, 2000 Council member Diana Donovan had no comments at this time. Otis Odell asked the Town Council for schematic design approval. He said more details in the development phase would establish more clearly the next phase of the design. Russ stated the town would be spending more money on design and the design team wanted to make sure they are going in the right direction. Council member Greg Moffet made a motion to approve the project schematic design subject to the comments made during the presentation, and Council member Sybili Navas seconded the motion. Council member Diana Donovan said she would abstain from voting because she thinks the process is moving, too fast. Council member Rod Slifer stated he would vote against it because it was too contemporary. A vote was taken and the motion passed, 5~1-1, Council member Rod Slifer voted against, and Council member Diana Donovan abstained. Council member Kevin Foley asked what the schedule was to go before Design Review Board. George Ruther, Chief of Planning, stated they were targeting the Design Review Board date of February 21, 2001 for preliminary submittal and then a final submittal after that date. There will still be workshop meetings held and Council members Sybill Navas and Diana Donovan will keep the Town Council informed. Otis Odell said they were asked to get moving with some of the site work. Bids for grading and utility work for the phase one plan is to be sent out to the community by January 8, 2001 and the proposals are due back by January 23, with construction to start in April, 2001. Russ Forrest asked when would the town have a useable park and pavilion? Otis said he would have to get back to the town an a possible date. He said they would have to be careful with having construction going on and using the park at the same time. The sixth item on the agenda was the approval of the Official Newspaper for Public Notices for 2001. • 6 Vail Town Council MeeCing Minutes fpr December i9, 2000 Bob McLaurin, Town Manager, stated the town received two bids; one bid was from the Vail Trail and the other bid was from The Vail Daily. He said The Vail Trail bid was $3.50 per column inch far public notices and display ads and The Vail Daiiy bid came in at $4.00 per column inch for public notices and display ads. Council member Greg Moffet made motion to approve The Vail Trail as the official town newspaper for publications and notices, and Council member Kevin Foley seconded the motion. A vote was taken and was passed unanimously 7-0. The seventh item on the agenda was the Town Manager`s Report. Bob McLaurin, Town Manager, stated there was still interest in converting the Bright Horizon space at Vail Commons into subsidized day care far major employers. Mayor Ludwig Kurz stated the Town Council wished everyone a great safe holiday season with lots of snow and goad cheer. Council member Kevin Foley reminded the public about the President's Tree Lighting ceremony on Saturday, December 23, 20D0. As there was no further business, a motion was made by Council member Kevin Foley i to adjourn the meeting and Councii member Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7~0. The meeting was adjourned at 8:20 p.m. A T~ST Lorelei Donaldson, Town Clerk ,.~;~~ Minutes taken by Lorelei Donaldson '~~ -~~ Respe lly submitted, ~~~ Ludwig Kur~ Mayor Vail Pown Council Meeting Minutes for Qecember 19, 20{10