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HomeMy WebLinkAbout1999 Vail Town Council Minutes_ 'OWN OF WAIL ~y •75 South Frontage Road Vail, Colorado 81657 970-479-2100 ~~~ ~~ FAX 970-479-2157 MEDIA A©VISORY January 27, 1999 Contact: Suzanne Silverthorn, 479-2115 Community In#ormation Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 26 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Art In Public Places Master Plan Discussion The Councii heard a report from Denver consultants Andy Dufford and Simon Zalkind who were hired to help draft a master plan far Vail's Art in Public Places {AIPP) program. As proposed, the plan suggests some radical changes in AIPP's focus. Rather than commission works of fine art, the firm suggests using art to give Vail its own sense of place in the design of ordinary objects such as bus shelters, utility vents, light pasts, benches, information sites--even manhole covers. The presentation included photographs illustrating similar examples from other communities, including Denver, Boulder and Ft. Collins. Although there were questions about involvement of the private sector as a funding partner, Councilmembers reacted favorably to the presentation and directed AlPP Director Nancy Sweeney to continue moving forward on specifics of the plan as well as a process that would integrate the program within the town's operating procedures. Far more information, contact Sweeney at 479-2344. --Arosa/Garmisch Affordable Housing Development The Council accepted a staff site planning recommendation for the proposed six-unit, for-sale affordable housing development at Arosa-Garmisch in West Vail The site plan includes using the easternmost side of the parcel to construct a townhome four-plex wi#h a duplex structure on the end that would form an "t_"shape. The remainder of the site, abouttwo-thirds, would be used as a neighborhood park and open space. With Caunci!'s acceptance of the site plan, plus a favorable conceptual review by the Design Review Board last week, the proposal now moves into the regular development review process. This will include annexation, rezoning and replotting with the Planning and Environmental Commission, and design review with the Design Review Board. In the meantime, the town will conduct a Request for Qualification (RFQ) process to retain a development team that will be charged with development of the Arosa-Garmisch housing as well as redevelopment of the "A-frame" site on Arosa Drive. Both sites are owned by the Town of Vail. A discussion on bedroom counts and sakes prices will be brought before the Councii at a later date. For a list of upcoming development review meetings, contact Nina Timm at 479-2144. {mare) TM ~~~ RECYCLED PAPER Town Council Highlights/126-99/Add1 --Affordable Housing Buy-Down Criteria • After reviewing a draft of proposed criteria for the town's "buy-dawn" housing program, Councilmembers, expressing concerns about the amount of town subsidy that might be necessary to ensure the program's success, gave the initial authorization to cautiously move forward with the potential purchase of a small unit. As proposed, the town would essentially purchase free market housing units within the town, based on established criteria; then deed-restrict the properties (with the 3 percent annual appreciation cap); then sell them to qualified applicants. Although concerned with the level of subsidy that will be needed to implement the program, Councilmembers acknowledged the speci#ic amount would be unknown until the unit is resold by the town. (An example in the staff memo to Council included the town purchasing cone-bedroom unit for $140,000 with a $90,000 to $100,000 resale price.} The Council has budgeted $100,000 for the purchase and resale of five units this year. During discussion, Councilman Michael Arnett suggested adding "fixer-uppers" to a 7-point criteria list, while Counciimember Sybiil Navas suggested keeping the higher subsidized units within a Town of Vail employee rental pool. Navas also wondered if the town should consider eliminating the 3 percent appreciation cap on the resales. In addition, Councilman Bob Armour suggested considering aground-lease situation similar to the Vail Commons development. Once a candidate property has been identified within the town, Councilmembers agreed to discuss the issues in more detail prior to authorizing the program's first purchase. For more information, contact Nina Timm in the Community Development Department at 479-2144. --PEC/DRB Review During a review of the most recent meetings of the Planning and Environmental Commission and the Design Review Board, Councilmembers inquired about PEC approval of a conditional use permit for the Vail Interfaith Chapel (allows for basement to be used as an emergency shelter during road closures) and DRB call-up approval of a courtyard iron fence outside the Daily Grind. --Vail Plaza Hotel After hearing an overview of the redevelopment plans for the Vaii Village inn, which coils for 326 hotel rooms, 15 fractional fee units, a 20,000 sq. ft. conference facility and a 25,000 sq. ft. spa, Councilmembers expressed concerns about the size and height of the building, as well as traffic circulation plans. While the proposal is formally scheduled for first reading at the Council's Feb. 16 evening meeting, Mayor Rob Ford suggested yesterday the applicant may wish to withdraw the proposal and spend additional time in Council work sessions to address the concerns. During discussion, Gouncilman Michael Arnett said he disagreed with the applicant's claim that the proposal is in keeping with the Vail Village Master Plan, noting that it doesn't preserve the unique architectural scale of the Village, nor does it enhance the walking experience through Vaii Village. Arnett also expressed concerns about the building's height, site coverage and traffic plan. Councilman Bob Armour noted the challenges of a redevelopment project in Vaii. He said he was encouraged to see that no (more) Town Council Highlights/1-26-991Add2 condominiums have been incorporated into the plan and that circulation concerns were beginning to be addressed. Councilmember Sybiil Navas agreed with statements made by Arnett. She said the site needs redevelopment, but "not at any price." In addition, Navas suggested using Vail Road as a central access road (rather than South Frontage Rd.) and expressed disappointment that proposed loading and delivery operations were being staged off the Frontage Rd. Councilman Michael Jewett also expressed concerns about traffic and bulk and mass issues. Jewett noted the plan should reflect a new bypass leg at the Main Vail roundabout to I-74 east, which is scheduled for construction this spring following federal approval. While Councilman Ludwig Kurz said he agrees the site needs redevelopment, he objected to the degree to which the town is being asked. Councilman Kevin Foley expressed concerns that underlying zoning wouldn't allow for projects of such magnitude. For a copy of the redevelopment proposal, contact George Ruttier in the Community Development Department at 479-2145. --In#ormation Update At the reguest of the Art in Public Places Board, Councilmembers received a written report on a public art project at Arizona State University, while Assistant Town Manager Pam Brandmeyer noted that efforts are underway to tweak the public art project at Seibert Circle to enhance its four-season utility. Ideas include a small water feature and additional vegetation. Councilman Bob Armour expressed firustration that some of the project's concrete sections have cracked. (During the project's design, Armour had unsuccessfully argued in support of pavers or similar street treatments, as opposed to pressed concrete. --Council Reports Kevin Foley reported on a meeting of ECO's Trails Committee in which interest was expressed in seeking a trail connection through the Berry Creek Fifth Filing property. Also, Foley said ECO has agreed to reduce transit fares to $1 on all ECO routes during the Vail 99 Championships. In addition, Foley reported on a recent meeting of the Vail Recreation District Board. He said the VRD was appreciative of the compromises reached on the summer parking program for Ford Park. Ludwig Kurz reported that a Florida-based organization has expressed interest in continuing the Vail and Beaver Creek arts festivals, following the dissolution of the Vail Valley Arts Council. Also, Kurz, who represents the Council on the board of directors of the~Ski Museum, said the museum is working to update its image. Possibilities include adding snowboarding to its name. Rob Ford reported on a recent meeting of the Vail Community Task Force in which members have been discussing a common vision for Vail. Ford also wished Tara Flanagan well. The longtime Vail Trail reporter has taken a new editing job in California. • (more) Town Council Highlights/1-26-99/Add3 Sybill Navas reported on a Chamber of Commerce board retreat. She said the Chamber intends to focus on establishing a permanent funding source for regional marketing, joining farces with the Vail Valley Tourism and Convention Bureau to eliminate duplication, and guest services training that would include an employee needs assessment survey. Also, in her role as a Council representative to the Northwest Colorado Council of Governments Water Quality/Quantity board, Navas said a discussion on use of magnesium chloride as a de-icer would take place at a quarterly meeting on Feb. 3 at the Eagle County Courthouse. Bob Armour reported on the most recent meeting of the Vail 99 Organizing Committee. He said the event will be outstanding, including the opening ceremonies. He reminded everyone that tickets are needed for the opening ceremonies (they're getting hard to find) and to get there early. Because of security measures, entry gates will close promptly at 6:30 P.M. with the ceremonies beginning at 7:00 P.M. Also, Armour reported on a recent meeting of the Colorado Association of Ski Towns at Winter Park. He said CAST is interested in hiring someone to analyze the studies that have been conducted, to date, on the magnesium chloride issue. He also shared a state funded CAST-Colorado Ski Country USA promotion on use of alternate transportation called "After you arrive, let us drive." After attending the Channel 5 mixer last week, Michael Arnett complimented the station for its contributions to the community. Kevin Foley and Ludwig Kurz also were in attendance. --Other Bob Armour said he and Kevin Foley enjoyed the free concert in Lionshead Sunday. Armour encouraged everyone to take advantage of the Vail 99 events and activities during the next two weeks. Sybili Navas and Kevin Foley expressed concerns about the visual appearance of a temporary media structure on Pepi's deck. The structure was approved in accordance with an over-arching ordinance ok'd by Council in relation to the 1999 World Alpine Championships special event. On behalf of a constituent, Michael Jewett inquired about the town's readiness for Y2- K. Although problems are expected to be minimal, Town Manager Bob McLaurin said a cross functional team was being organized to address the issue. Jewett also asked about the appropriateness of a site visit invitation issued by a property owner regarding impacts to the property caused by the proposed Vaii Plaza Hotel redevelopment. Town Attorney Tom Moorhead advised that in Council's quasi-judicial role, such site visits are inappropriate on an individual basis because of the applicant's right to due process. Ludwig Kurz announced that public parking within Beaver Creek has been eliminated during the World Championship events. Spectators and guests will be directed to the i (more) Town Council Highlights/1-26-99/Add4 parking lots along Highway 6, as well as the Stoiport site in Avon. Bus service will be provided to Beaver Creek and to the downhill finish. Downhill spectators should get there early, he said. Kevin Foley said he's continuing to work with the Liquor Board on issues related to TIPS training. Eventually, he says the Liquor Board may ask Council to consider an ordinance that would require servers of alcohol to receive the training. Carol Hymers, a Donavan Park neighborhood resident, thanked the town for updating the neightorhood on recent Vail 99-related activities at the park, as well as providing local "reader board" information on Channel 39 through TCI Cablevisian. Diana Donovan asked that the town's December sales tax estimates be forwarded to the Vail Community Task Farce to clarify an erroneous estimate made at the meeting. UPCOMING DISCUSSION TOPICS February 2 Work Session Cancelled due to World Alpine Ski Championships . February 2 Evening Meeting 5 pm Start Time Second Reading, Cascade/Thrifty Car Rental Major SDD Amendment February 9 Work Session Cancelled due to World Alpine Ski Championships Ski with the Council from 8:3D to noon on Feb. 10, March 10 and April ~4. Meet at the Vista Bahn lift at 8:30 a.m. on the scheduled day. Please provide your own equipment, lift ticket and lunch. # # # • VAIL TOWN COUNCIL -MINUTES TUESDAY, JANUARY 19, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Tawn Council Chambers on Tuesday, January 19, 1999. The meeting was called to order at approximateiy 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Germaine Harmon, a condominium owner at the Vail Village Inn, stated she is concerned about the height and size of the proposed Vail Plaza Inn project and said she didn't get prior notification of the redevelopment. As an adjacent property owner, she feels the project is out of character with the rest of Vail. On behalf of Elfi Weideman Devaney, owner of Tiffany Glass Kunst, John Devaney presented the Town Council with a stained glass window with the 1999 World Alpine Ski Championship logo on it. The second item on the agenda was a presentation by Sarah Exton, a Delatite Shire, Australia Exchange Student. Sarah Exton thanked the Town of Vail community for its hospitality during her and fellow exchange student, Matt Brakels, two-month stay. She presented Mayor Rob Ford with a letter of introduction and said she is looking forward to students from the Vail area going to Aus#ralia as part of the exchange program. Pam Brandmeyer, Assistant Tawn Manager, introduced Charlyn and Dean Canada as the host family far Sarah Exton. The third item on the agenda was a presentation of the Aspen to Glenwood Rail Corridor by John Bennett. John Bennett, Mayor of Aspen, made a presentation to the Council an efforts to develop a light rail system between Aspen and Glenwood Springs. He said he has been involved with transportation issues in the Aspen area for S years. He gave a slide presentation on the history and issues about traffic in the Roaring Fork Valley. The conversations on alternative transportation issues began in 1993, and in 1996, the light rail system was unanimously approved to be a viable alternative for the Roaring Fork Valley. Traffic congestion is the number one problem in the Roaring Fork Valley. The second issue is explosive growth, in the Aspen area as well as the rest of Colorado. One of the goals is to maintain the same number i ~ Vail Town Council Minutes January 19, 1999 of vehicles on the streets and roads in the year 2015 as there were in 1994. He also expressed • that Bil{ Owens, Governor of Colorado, has said Highway 82 between Aspen and Glenwood Springs is a good example of where a light rail system would be useful. The Roaring Fork Valley is growing too fast and widening of the highway would not solve the problem. If the Aspen to Glenwood Springs area relied on buses only, there would have to be a bus trip every 30 seconds by 2015. In 1994, abus-way bonding election was defeated. Labor efficiency of the rail system can move 150-300 people versus 30-60 people at a time on the bus system. There are good examples of light rail systems in Europe, and there is a light rail system in Portland, Oregon. There was a light rail exhibition near Carbondale that ran for 3 days that was deemed a success. The light rai! system is gaining positive support in the Roaring Fork Valley from Aspen to Glenwood Springs, however it is still controversial and still has opposition. Eight government entities within the Roaring Fork Valley have been involved in the discussions. The overall goals are to maintain the quality of Gfe, and ease traffic congestion. John thanked the Town Council for their time. Council member Bob Armour asked John if they would need to remove vehicle traffic off Main Street for the rail system to be efficient. John responded saying the object is to reduce the impact of traffic, not totally eliminate it. The goal is to hold traffic levels down to where it is now, in the future. The fourth item on the agenda was an Overview of Economic and Snow Sports Trends by Chris Cares. . Chris Cares and Nolan Rosall of RRC & Associates, gave a presentation to the Town Council on an overview of skier trends aver 20 years. They used various graphs and charts to illustrate the national ski trends and Vaif's position in the trends. The survey shows the ski industry is flat and competition with other leisure industries has increased. In 1979 there were 50 million skier visits a year and in 1998 there were 54 million skier visits. Vail continues to be a premier resort among destination alpine resorts, however the gap has narrowed and the competition is catching up. Throughout the United States, snowboarder participation, the age of skiers versus snowboarders, and revenue by regions, ski ticket sales versus other revenue generating avenues continue to affect the skier trends. Concerns from guests are high priced lodging, accommodations not flexible enough with lengths of stay less than one week, high prices in all areas for the quality of service being offered, access and transportation issues. Time is critical in moving forward on getting Vail back on track and staying up in the top rank of the skiing industry. Nolan stated that the seven day booking policy used by the lodges should be reviewed. Getting people to come back to Vail once they leave is difficult because of the competition in the resort industry and other choices available. Mayor Rob Ford thanked Nolan and Chris for their presentation. Germaine Harmon, a Vail resident, stated it wasn't bad to be compared with Disney. She said Vail should look to Disney and see how they train their employees on guest services. The fifth item on the agenda was a discussion and first reading of Ordinance #1, Series of 1999, an ordinance amending Ordinance #23, Series of 1998, to add "Transportation Business" as a conditional use subject to the issuance of a conditional use permit in accordance with the 2 Vail Town Council Minutes January 19, 1999 provisions of the Zoning Regulations, and to permit the use of the tennis facility as an accessory conference and convention center #o the hotel, in Development Area A, Cascade Village, Special Development District #4; and setting forth details in regard thereto. • George Ruther, Town Planner, stated Ordinance No. 1, Series of 1999, will allow transportation businesses (shuttle service or car rental} as a conditional use to Special Devefopmen# District #4 for transportation uses and will also allow, as a conditional use, the tennis facility as an temporary conference and convention center to the hotel. The conditional use will allow for more control over the use of this area. Mayor Rob Ford clarified the shuttle services or car rental use would not take away from the required parking. Council member Mike Arnett made a motion to approve Ordinance No. 1, Series of 1999 on first reading, Council member Bob Armour seconded the motion. A vote was taken, and the motion was passed unanimously, 7-0. The sixth item on the agenda was the Town Manager's Report. There was nothing further to add to the town manager's report from the work session. As there was no further business, a motion was made by Council member Ludwig Kurz to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:45 p.m. / ._ :SEAL n LJ Alit ~~~ Lorele Donaldson Town Clerk subm RolS Ford ~ ~ Mayor 3 Vail Town Council Minutes January 19, 9999 Tuesday, January 19, 1999 2:00 P.M, Town. of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on January 19, 1999. All members were present. Item No. 3, County-wide affordable housing needs assessment. Council voted unanimously by hand to officially direct the Town Manager to contact the Town of Avon in regard to funding for the needs assessment. Item No. $, Other. Councilmen Jewett discussed competitive bids. In a subsequent motion by Mike Jewett to require all service oriented contracts to be bid out competitively, a second came from Kevin b'oley. Construction bids are already covered through a Town of Vail regulation. A vote was taken anal the motion was defeated 1-6, with Mike Jewett in favor of his motion and the remainder of Council in opposition. Additionally, Mike asked to have Council consider a specific regulation in regard to conflict of interest for gifts, financial disclosure of stock options, business relationships with vendors, and direct reporting to the State of Colorado. But in a verbal poll of Council members, there was no support for taking additional legislative action. Tom Moorhead pointed out that there is a State statute that sets guidelines for conflict of interest issues and that this Council is required to adhere to those principles as well. PABIaw • - ~~~ of vA~~, l~ ~5 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY January 20, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY ~9 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --ECO Transit and Trails Update Jim Shrum, director of the Eagle County Regional Transportation Authority (ECO}, provided an update on the countrywide transit and trails programs. Transit ridership increased by 14 percent in 1998, he said, following a 24 percent increase the year before. Other accomplishments during 1998 included creation of a new identity far the authority, now known as ECO, increased routes and services, continued planning far a new maintenance facility, Vaif 99 planning and establishment of a free fares policy for the elderly and disabled. Programs for 1999 include construction of 10 new bus shelters, implementation of Vaii 99 transportation projects and completion of a new maintenance facility, among others. Shrum thanked the Town of Vail for providing operational support of the Dotsero-to-Vail route, as well as far the role Councilman Kevin Foley has played as chairman of the authority. Also speaking yesterday was Ellie Caryl who heads ECO's trails program. Trail activities for 1999 will have a middle valley focus, she said, with construction of a trail from the Eagle River mobile home park to Avon (still needs significant funding}, as. well as planning work for trails from Avon to Dowd Junction and from Avon to Arrowhead. Also in the works is a trail plan from Gypsum to Eagle. Caryl noted that funds from the transportation sales tax have previously been used to help complete the Dowd Junction recreation path. For mare information, contact ECO at 748-0702. --Update on Berry Creek Fifth Equestrian Center Councilmembers heard an overview of activities at the Ranch at Berry Creek by operator Gayle Grider. The report included a description of the Cowboy Dreams program, a therapeutic horseback riding program for special needs children, as well as an explanation of boarding operations and the summer rodeo series. Grider described the equestrian center as the "YMCA of the valley" with community-based programs available far families throughout the valley. As operator of the equestrian center, Grider has caretaking responsibilities for all 108-acres of the Berry Creek Fifth Filing property. --Countywide Affordable Housing Needs Assessment The Council heard an Update from project manager Andy Knudtsen on a countywide . {more) ~,~~ RECYCLE'DPAPER Add 1/TOV Council Highlights/1-20-99 housing needs assessment. The $22,000 study will update a 1990 report and will survey the housing needs of employers, employees as well as commuters from outside Eagle County, Knudtsen said. The Town of Vail, Eagle County and Vail Associates have each pledged $7,000, while the Town of Eagle has pledged $1,000 to help with the study. Councilmembers expressed disappointment that the Town of Avon had declined to help fund the study (although staff time has been volunteered to help distribute the survey). The Council then directed Town Manager Bob McLaurin to approach Avon with a second request for participation. Councilmembers also asked that the study probe the passibility of a countywide employee generation policy, the willingness of employer partnerships and the number of employees required to staff and service large homes. - - Councilman Kevin Foley also suggested contacting the school district to inquire about participation. As proposed, the surveys will be distributed throughout the county during the month of February with results available in Apr%!. For more information, contact Knudtsen a# 479-2440. --Discussion of CascadelThrifty Car Rental Major SDD Amendment In preparation for the evening meeting, the Council reviewed an ordinance that would amend the Cascade Village Special Development District to allow for a transportation car rental business as a conditional use as well as permit the use of the tennis facility as an accessory conference and convention center. Councilmembers were told by a representative from Thrifty car rental that the Cascade Hotel and Club has excess parking and with approval of the new use and its requirement for use of up to 12 spaces, there would not be a negative impact on parking availability for the Club. In reviewing the proposal for additional convention area at the tennis courts, to be used for trade shows or exhibit space on a temporary basis, Council expressed concern the "temporary" nature of this approval required stronger constraints than what would be allowed under an accessory use categorization. Therefore, at the evening meeting, accessory use was changed to conditional use, thus allowing Council the authority to review this application, should there be an increase in use above what is intended at this time (possibly 6-$ uses per year). Far mare information, contact George Ruther in the Community Development Department at 479-2145. --Town Council Strategic Goals and Priorities The Counci! reviewed a proposed 1999 work program presented by Town Manager Bob McLaurin in the categories of housing; economic viability; infrastructure; transportation; community collaboration; and internal issues. Housing During a review of the housing work plan, Councilman Michael Arnett wondered if the Council's goal of housing 82 percent of Veil's workforce within the town limits by the year 2010 was realistic. After a discussion, the Council eventually agreed to continue to aspire to the 62 percent goal. Keeping both the percentage and year in place will provide a measuring device against which the Council can gauge its success, they reasoned. Councilmembers also reaffirmed support for its previous target of initiating 50 units a year. Councilman Ludwig Kurz pointed out that the town's strategy clearly states the TOV is not solely responsible for solving the housing problem. That lead to a discussion around a push to form more public/private partnerships and to find ou# exactly what the commitment from the private sector is. It was agreed that a permanent funding source for housing will be reviewed within the greater context of the March budget assessment. Council also directed staff to develop a recommendation for revising the (more) Add 2/TOV Council Highlights/1-2Q-99 _ real estate transfer tax allocation to help fiend housing development (an ordinance is required). Mandatory construction of employee housing units in conjunction with a GRFA "trigger" was also discussed, along with the implementation of countywide regulations which support this strategy. Councilmembers also asked that research into second homes and the number of employees required to service those properties (from housekeepers to gardeners to caterers, etc.) and the residual effect on employees countywide be investigated. In reviewing next steps in implementation of Common Ground, Councilmembers discussed the Tract C property. The discussion centered , around the town's interest in serving as a facilitator in bringing together Vail Associates (the current property owner) and the Vaii Mountain School, with the Council's further role assumed to be the consideration of re-zoning. The Common Ground recommendation for seasonal housing on the Lionshead parking structure must be set aside, Councilmembers said, until the community facilities planning is complete with respect to the charter bus lot. Economic Stabilitv/Viability Council reaffirmed its goal to increase the number of live beds in the commercial core area, to continue its review of a proposal to modify the Public Accommodation zone district as well as an exhaustive review of the Vail Plaza Hotel proposal. There were questions and concerns about various streetscape improvements, both public and private, as well as questions about the status of the town's loading and delivery study. Also yesterday, the Council talked about its role in facilitating a permanent funding source for marketing. Currently, a district lodging #ax is proposed to go to the voters in November. Rather than be faced with the prospect of contentious discussions with groups such as Vaii First regarding the future of the Vail business license fees, Councilmembers asked that the Business Affiance Committee, the Vail Valley Tourism and Convention Bureau, Vail Valley Marketing Board, both merchant's associations and the Chamber reconvene to discuss the future of regional marketing, special events funding, and information services. Councilmembers Sybill Navas and Michael Arnett agreed to put a list together of the specific issues which need to be resolved, as well as the pertinent players. Also, staff was asked to bring back a more specific proposal for an economic development plan. Infrastructure The Council reaffirmed its position on the status of a new fire station. Saying it would be too expensive to build and staff.a third fire station in West Vail, the Council asked that it review locations for a new two-company fire station at the Mountain Bell site or Spraddle Creek location. Councilmembers acknowledged that there will be issues such as the real estate transfer tax and open space that will be debated; however, Councilman Michae! Arnett requested a comprehensive overview of both sites, be brought forward so the Council can clearly understand response time advantages, construction constraints and opportunities to combine other community facilities, e.g., housing, community center, parks, etc. During a discussion of the design and reconstruction of Vail Valley Drive, Town Manager Bob McLaurfn indicated preliminary public process attempts and design work will begin in the fall of 1999 far this project that will run from the east side of Golden Peak out to the end of Sunburst Drive. Councilmember Kevin Foley suggested the design consider positioning the bike path along the South 1=rontage road adjacent to the golf course, rather than combining it with the actual street project. It was also suggested that Ski Club Vail, in partnership with Vail Associates, be brought into this process early on. In conjunction with other chip and seal street improvements, staff was asked to advertiselannounce these projects with • (more} Add 3/TOV Council Highlightsl1-20-99 plenty of lead time to those affected, e.g., at a minimum, two weeks out. Cleanliness in • the commercial care areas was addressed, and in particular, staff was requested to keep . Vail's retail areas as clean as possible during the 99 Championships. Councilmember Sybill Navas suggested as the town looks at street fixtures (public ski racks, newspaper boxes, #rash receptacles, recycling containers such as VA has on-mountain, etc.} that efforts are make to look for displays that wilt make positive statements about the community and its forward thinking. Also yes#erday, Council asked to review a gues# intercept survey an loading and delivery issues. Transportation In attempting to determine whether the town is a likely candidate far apeople-mover system, Councilman Ludwig Kurz said an update on the analysis completed 10 years ago would be useful in gleaning information about Vail's possibilities. Councilman Michael Arnett said this had already been requested as a part of the Lionshead Master Plan process. Staff will also provide an overall analysis re: outlying routes, e.g., late night bus service, placement of bus stops, using the right equipment for the right route at the right time, etc. The Council also added a transportation objective to its strategic plan: to ensure the Town of Vail is still listed in the 20-year Colorado Department of Transportation plan for Main Vail/West Vail pedestrian improvements, 1-70 noise mitigation, and the Simba Run underpass. Also yesterday, the Council defeated a motion by Michael Jewett to mandate competitive bidding for all Town of Vail service-related contracts, such as managed parking at Ford Park (vote was 1-6}. Jewett also had proposed strengthening the Town Council's confilict of interest and disclosure requirements, but most Councilmembers said they were comfortable with state laws that govern such issues. --Council Reports Ludwig Kurz, who represents the Council on the Channel 5 Board of Directors, reminded the Council of a community mixer hosted by Channel 5 on Jan. 20. Sybill Navas announced that use of magnesium chloride as a deicer would be the topic of a Northwest Colorado Council of Governments Water Quality/Quantity meeting on Feb. 3. --Other Sybill.Navas inquired about the status of the placement of skier sculpture, donated to Vail from Mt. Buller, Australia, in recognition of its sister resort relationship. Navas also inquired about a bus stop at Vail Mountain School and handicapped parking at Ford Park. Kevin Foley expressed concerns about the timeframe given to local liquor license holders from the Liquor Board in which license holders are being encouraged to provide TIPS training far servers. Foley said several of the license holders have told him they need more time and additional notification on upcoming training sessions. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation The Council heard firom part-time resident Germaine Harmon, a condominium owner at (more) • Add 4/TOV Gouncil Highlightsl1-20-99 the Vai! Village inn. Harmon expressed concern about the size and character of the proposed Vail Plaza Inn. As an adjacent property owner, she said the development would be out of character with the rest of Vail and would feel like the "Great Wali of China," if approved. Next, on behalf of EI#i Weideman Delany, John Delany presented the Council with a stained glass window depicting the World Alpine Ski Championship logo. The window wil! be hung in the Council Chambers. --Delatite Shire, Australia Exchange Student Presentation by Sara Exton Sara Exton, one of two exchange students from Vail's sister city region in Australia, appeared before the Council to thank the community for its hospi#ality during her two- month stay. Exton and fellow Australian Matt Brakels are part of a reciprocal exchange program in which Vail students receive an opportunity to spend their "summers" in Mt. Buller, Australia and vice versa. Dean and Charyln Canada served as the host family for Exton, while Patty and Peter Franke served as host family for Brakels. Far more information about the program, contact Pam Brandmeyer at 479-2113. --Presentation of Aspen to Glenwood Rail Corridor Next, at the request of the Vaii Town Council, Aspen Mayor John Bennett presented an update.on efforts to develop a light rail system between Aspen and Glenwood Springs. Although controversial, Bennett described the many benefits of rail over other aiternativec all aimed at meeting a quality of life goal that would maintain the same number of vehicles on the streets and roads in the year 2015 as there were in 1994. Additional widening of the highway isn't the solution, he says, because the valley is growing too fast. Neither are more buses, because the goal would require bus trips to occur every 30 seconds, according to Bennett. Multiple studies have shown that a light rail solution would be affordable and efficient, he said. Eight governments within the Roaring Fork Valley have been involved in the discussions, and there have been 15 votes on the issue since 1970. Bennett says he considers light rail to be an effective land use tool that could improve the area's quality of life, protect the environment and address affordable housing issues, among other things. --Overview of Economic and Snow Sports Trends Also at the request of the Vail Town Council, researchers from RRC Associates of Boulder presented various charts and graphs depicting national ski trends as well as Vail's positioning in the marketplace. Similar to a presentation sponsored Monday by the Chamber of Commerce, their conclusions included the following: • Nationally, skier visits are flat. • Competition has become increasingky intense within the leisure industry. • Ski resorts across the country are aggressively upgrading their products, seeking to provide awell-planned, integrated, modern, multi-dimensional and year-round alpine village/moun#ain experience. • While Vail continues to enjoy premier status among destination alpine resorts, the gap has narrowed and the competition is catching up. • Guest perceptions of Vai! show a concern for: , --Aging and relatively high-priced lodging inventory --Relative inflexibility compared to other alternative destinations in accommodating (more} Add 5/TOV Council Highlights/1-20-99 lengths of stay of less than one week --General sense of high prices across the board being paid for the quality of service being offered • Beginning of erosion of service, at least in overall consistency of performance. • Issues with respect to transportation and access, both locally and regionally. The noted ski industry analysts, Nolan Rosali and Chris Cares, suggested targeting some of the areas of concern, including a longstanding 7-day booking policy used by many of Vaii's lodges. People's loyalties are changing, they said. ff a guest decides to go somewhere else, it will be very difficult to win them back, given the level of competition and the range of choices available. For a copy of the report, contact the Community Information Office at 479-2115. --Cascade/Thrifty Car Rental Major SDD Amendment The Council voted 7-0 on first reading to approve an ordinance that would amend the Cascade Village Special Development District to allow far a transportation business as a conditional use and to allow the conditional use of the tennis facility as a temporary conference and convention center to the hotel. This item will be considered for #inal approval at the Council's Feb. 2 evening meeting. Please Hate this meeting will begin at 5 p.m. to accommodate activities associated with the World Alpine Ski Championships. For more information, contact George Rather in the Community Development Department at 479-2145. --Town Manager's Report Councilmembers reviewed a written report from Town Manager Bob Mct_aurin that described the hiring process for a new public worksltransportationd~rector and a bidding process for designation of the town's official newspaper for publication of public notices. UPCOMING DISCUSSION TOPICS January 2ti Wark Session AIPP Master Pian Discussion Arosa/Garmisch & A-Frame Site Plannng Discussion PEC/DRB Review Vail Plaza Hotel SDD Major Amendment February 2 Work Session Cancelled due to World Alpine Ski Championships February 2 Evening Meeting 5 pm Start Time Second Reading, Cascade/Thrifty Car Rental Major SDD Amendment February 9 Work Session Cancelled due to World Alpine Ski Championships Ski with the Council from 8:30 a.m. to noon on February 70, March 10 and April i4. Meet of the Vista Bahn lift at 8:30 a.m. on the scheduled day. Please provide your own equipment, lift ticket and lunch. # # # • VAIN TOWN COUNCIL -MINUTES TUESDAY, JANUARY 5, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, January 5, 1999. The meeting was called to order at approximately 7;00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Michael Jewett Sybill Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: STAFF MEMB)=RS ABSENT: Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Joe Staufer, a longtime resident, wished the Town Council a Happy New Year. He gave the Council a copy of an article from Mountain Sports & Living magazine, which ranked Vai! fourth out of the top ten best resort towns in the country. Joe said the article described Vail as "charming", which he agrees with, and doesn't want the Village overdeveloped. He urged Council to preserve Vail's charm and wants the Town to review all redevelopment submittals of public accommodation districts reviewed on a one-on-one basis so the Village is not overdeveloped. He wants Vail to keep its charm, and does not want it to follow in the footsteps of Beaver Creek with a lot of "glitz" and no soul. The secarsd item on the agenda was the consent agenda. A. Approve the Minutes of the meetings of December 1 and 15, 1998. Council member Bob Armour made a motion to approve the meeting minutes of December 1 and 15, 1998, Council member Mike Arnett seconded the motion. A vote was taken, and was unanimously passed, 6-0. B. Resolution No. 1, Series 1999, a Resolution Designating a Public Place Within the Town of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board, and Other Boards, Commissions, and Authorities of the Town of Vail. Council member Bob Armour made a motion to approve Resolution No. 1, Series of 1999, Council member Mike Arnett seconded the motion. A vote was taken, the motion passed, fi-0. • 1 Vaii Town Council Minutes .lanuary 5, 9999 C. Ordinance No. 23, Series of 1998, second reading of an Ordinance Amending Ordinance No. 8, Series of 1995, Revising Grass Residential Floor Area {GRFA), Building Height Requirements, and Employee Housing Provisions for Lots 39-1 and 39- 2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); Repealing Resolution No. 10, Series of 1982, Which Provides Special Provisions for Lots 39-1 and 39-2, Glen Lyon Subdivision; Deleting Outdated Conditions and References to Expired Development Plans; and Setting Forth Details in Regard Thereto. Council member Bob Armour made a motion to approve on second reading, Ordinance Na. 23, Series of 199$, Council member Mike Arnett seconded the motion. Council member Bob Armour stated he was pleased the applicant added the Employee Housing Units (EHU's) to the application as a condition of approval. A vote was taken, the motion passed, 6-0. The third item on the agenda was a CARTS Update. Jim Scherer, the Executive Director of CARTS gave an update. He explained that CARTS stands for Colorado Alliance for Rapid Transit Solutions. He said that the organization is working closely with the state-appointed Fixed Guideway Authority {SIFGA) to identify a high- speed guideway system that would climb steep grades from Denver to Glenwood Springs. S1FGA is to come up with a plan by the year 2000. They are trying to get a system that will be comparable to the cost of adding two lanes to I-70 (which is $2D million per mile). Jim also said that graduate students from the Colorado School of Mines are studying this as a class project and they are looking into finding an economically feasible and technically viable alternative for the state to consider in the year 2000. The plans call for athree-mile test area from Frisco to Copper Mountain in the year 2003 and will go to the voters for funding in the year 2008. A fixed guideway system will have the capacity equivalent to ten lanes of pavement traffic. A Coiorado Department of Transportation (CDOT) study shows that adding two lanes of asphalt would only fix the traffic problem to the year 2010. A fixed guideway system can be feasible and be competitive. He said the Town of Vail pledges $1,000 for CARTS in 1999 and would like the Council to consider contributing more to this figure in the future. He gave a list of other entities involved in CARTS and their contributions to CARTS. Council member Mike Jewett asked Jim about the capacity of the individual units of the fixed guideway system. Jim stated the units would carry approximately 2D-40 people per unit, and would be used in pairs. CARTS is also trying to get ground transportation services like Vans to Vail, and Colorado Mountain Express involved to maybe purchase these vehicles to expand their services in this manner. It would cost more but it would move more people faster. Mayan Rob Ford thanked Jim for his presentation. The #ourth item on the agenda was the appointment of Vail Valley Marketing Board Members. Council member Sybill Navas made a motion to appoint M. Ross Boyle and Barbara Black to the Vail Valley Marketing Board for two year terms each. Council member Ludwig Kurz • 2 Vail Tawn Cauncir Minutes January 5, 1999 seconded the motion. A vote was taken and the appointments were passed 6-0. Lorelei Donaldson, Town Clerk, explained to the Council that #here were three positions open and only two applicants. The vacancy far the third position would be advertised again to try to fill the third position. Mayor Rob Ford invited the viewing public to apply for this posi#ion if they were interested in the Vail Valley Marketing Board. The fifth item on the agenda was Resolution No. 2, Series of 1999, a Resolution Consenting to Assignment or Transfer of Control of Cable Television Franchise. Tom Moorhead said TCI has been the operator of the Town of Vail Cable Franchise and is currently operating under a renewal entered into in January 1995. He said that effec#ive June 23, 1998, AT&T Corporation and Telecommunications, Enc. executed a merger agreement. Under the terms of the agreement, AT&T will become the parent company of TCI. TCI will continue to exist as a corporation and a wholly owned subsidiary of AT&T. All stockholders of TCI will exchange their shares of TCI stock for shares of AT8~T stock. All cable television franchises will continue to be held by the current franchisee. No cable television franchises will be transferred as a result of the proposed transaction. Counci! member Mike Arnett asked i# this changes anything with the Town's agreement with TCI. Tam Moorhead said no. They don't see any changes in the foreseeable future. He said additional discussions regarding TCi's system upgrade and compliance with the current franchise agreement will be concluded within the next eight to twelve weeks. Fred Lutz, General Manager of TCI, said Tom was thorough in covering the merger agreement. No changes of operation locally will be seen until late 1999. TCI will go away and the new company, AT&T Consumer Service Inc. will replace TCl Cablevision as the Town of Vail's cable provider. Council member Ludwig made a motion to approve Resolution No. 2, Series of 1999, and Council member Bab Armour seconded the motion. A vote was taken and was passed, 6-0. Mayor Rob Ford asked Fred Lutz if cable modems are an the way as part of this package. Fred said yes it is will be a part of the package. Tom Moorhead stated the town staff sees this merger as a benefit. Fred Lutz handed out a packet of services from TCI. The sixth item on the agenda was the Town Manager's Report. Bob McLaurin said there was nothing further to report from the afternoon work session. 3 Vail Town Council Minutes January 5, 1999 • • • Mayor Rob Ford explained to the viewing audience that next Wednesday, January 93, 9999 is the first Ski/Snowboard-with~Council activity. Anyone interested should meet at 8:30 a.m. at the base of the Vista Bahn and everyone is welcome to join the Council. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was #aken and the motion passed unanimously, 6-0. The meeting was adjourned at 7:45 p.m. ~ti. r~ )v ATTEST?. ~ ~--' . ~~~"~ Lore`fei D naldson Town Clerk Respect submitted, Rob Ford Mayor t,~ Vail Town Council Minutes January 5, 1999 Tuesday, January 12, 1999 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on January 12, 1999. All members were present except Bob Armour. 1. Item No. 4, Discussion of CARTS funding for 1999. In reviewing a decision made at the end of 1998 in regard to funding for 1999 for CARTS and following a presentation by Jim Scherer at the evening meeting on the 5`E', Sybill moved with a second from Ludwig to approve an additional $1,000 to be taken from this year's Council contingency to support the CARTS funding effort. This will be combined with a $1,000 contribution taken out of the 1998 Council contingency fund to bring the total to $2,000 for 1999. A vote was taken and the motion passed unanimously, 6-0. 2. Item No. 5, Ford Park Managed Parking. Following discussion of a staff memo directed specifically at paid for, managed only, and who pays for the managed parking at Foxd Park during the summer of 1999, Council made the following decision. Sybi11 moved to change the proposal to reflect the following. 1. A1138 days of conflicts within the park will now be paid at a rate of $5.00 per day. 2. All parking will become managed at 4:00 p.m. on the managed, paid for parking days with the exception of the 4t~' of July. On the 4t`' of July, paid, managed parking will commence at 7:00 a.m. and run through the duration of the day, possibly ending as late at 7:00 or 8:00 p.m. The motion was seconded by Ludwig Kurz, a vote was taken, and the motion passed 4-2, with Rob Ford and Mike Jewett voting in opposition to that motion. PABIaw xc: Chris Anderson Steve Thompson l OWN OF ~AZL ~% 7S South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDlA ADVISORY January 13, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 12 Work Session Briefs Council members present: Arnett, Foley, Ford, Jewett, Kurz, Navas --Joint Work Session with PEC to Discuss Proposed Amendments to the Public Accommodation Zone District Members of the Planning and Environmental Commission joined the Council to hear a presentation from planning consultant Tom Braun on a proposal to amend the town's Public Accommodation Zone District which has been filed on behalf of Johannes Faessler, owner of the Sannenalp properties. The proposal seeks to expand development standards for the 16 properties in Vai! Village zoned within the Public Accommodation district (mostly lodges) to more adequa#ely reflect outcomes of special Development District (SDD) approvals and variances within that zone district in the fast 10 years. In most instances, those projects sought relief from GRFA, common area, height, density, site coverage and setback standards by requesting variances or SDDs. That's because the existing development standards, according to Braun, have become outdated due to changes in resort lodging standards (higher demand for larger lodge rooms and for 1-and 2-bedroom suites). The intent of the proposed changes, according to Braun, is to reduce the need for variances and minimize the use of SDDs while providing the necessary flexbility to redevelop a lodge or hotel property. The intent also is to provide incentives for properties to redevelop. Specifically, Braun's proposed changes include: GRFA ratio increase from 80% to 120%; elimination of 35% common area limitation; elimination of 10% limitation on accessory eating and drinking establishments and retail; provide for no limitation on accommodation units or fractional fee units with the overall bulk and mass controls used to regulate the number of units instead; an increase in allowable site coverage from 50 percent to 70 percent; elimination of the minimum setback requirements currently prescribed; and a decrease in the landscape requirement from 30 percent to 20 percent that would correspond with the proposed increase in site coverage. During discussion, Mayor Rob Ford called the proposal "evolutionary" rather than "revolutionary," noting the proposed changes are consistent with approved variances and SDDs that have occurred in the Village. Also, he noted the proposal would not change insight requirements. Ford described yesterday's meeting as the beginning of an ongoing dialogue that wil! be used to (more} ~~a RECYCLEUPAPER Add1/TOV Council Highlights/1-12-99 address some of the problems that have been identified. Along the same lines, . Councilman Ludwig Kurz agreed that the Public Accommodation done District development standards should be modified to adjust and adapt to a changing market, but Kurz said the town must be careful so as not to overdo it at the expense of the community. While SDDs have been a painful process, Counciimember Sybill Navas said the results have been good for the community. She wondered how the new proposal would address community benefits such as streetscape improvements and employee housing. While agreeing with Ford, Kurz and Navas, Councilman Michael Arnett also expressed concerns with the setback proposals. Councilman Michael Jewett ' said he'd like to see more products like the Austria Haus came on line. Next steps include a discussion with the PEC on Jan. 24. For more information or a copy of the proposal, contact George Ruther in the Community Development Department at 479-2145. --Joint Work Session with the PEC to Discuss the Proposed Redevelopment of Marriott's Mountain Resort at Vail Also yesterday, the PEC and Council heard an overview of a redevelopment proposal for the Marriott Mountain Resort. The proposal will be the first project to be reviewed under the development guidelines established by the new Lionshead Redevelopment Master Plan. As proposed, the existing hotel would receive a complete exterior facelift, a restaurant would be converted to high-end condos, 66 new fractional fee units would be built on top of the parking structure to the west, and a berm along Gore Creek would be removed to open the recreation path and creekscape area. During his presentation, local architect Henry Pratt said the proposal meets the intent of the Lionshead Master Plan and will help clean up one of the "ugliest buildings in town." Overall reaction was mostly positive from both the PEC and Council, although several Councilmembers expressed some concerns about the steepness of a proposed roofline an the existing building. Mayor Rob Ford said the proposal represents a vast improvement over the existing building. He thanked the Marriott representatives for waiting for completion of the Master Plan prior to submitting a proposal. Also yesterday, a representative from the Vail Spa expressed concerns about three units that will be impacted by the Marriott project, while Rob Levine of the Antler's at Vail said the Marriott represents an important piece of the redevelopment puzzle that will serve as a catalyst in increasing Lionshead property values. Next steps include staff completing zoning language to implement the Lionshead Master Plan. This is scheduled to be reviewed by the PEC on Feb. 22. For more information, contact George Ruther in the Community Development Department at 479-2145. --PECIDRB Report Staff members fielded questions about an application by the Vail Village Club for a variance to convert existing floor space on the fourth floor from a club to a condominium. The application was denied by the PEC by a 4 to 2 vote. Also, there were questions about a master plan for Northwoods Condominiums and staff approval of parking lights for the Vaii Associates north lot, west lot and maintenance yard. --CARTS Funding for 1999 The Council voted 6-0 to increase its contribution to the Colorado Alliance for Rapid Transit Solutions {CARTS) from $1,000 to $2,000 for 1999 to more adequately reflect contributions from other participating members. {more) Add 2/TOV Council Highlights/1-i2-99 --Ford Park Managed Parking After discussing a variety of options, the Council voted 4-2 (Jewett, Ford against} on a plan to charge for close-in parking at Ford Park on all 38 peak days during the summer of 1999. The $5 per car paid parking program will be implemented at 4 p.m. on each of the days with the exception of Juiy 4, when paid parking will be implemented earlier in the day. The compromise was struck after the Vail Recreation District, one of the park's 4 user groups, had asked the town to remove 5 peak days from the paid parking schedule due to a concern #hat out-of-town guests would feel gouged during the . Lacrosse and soccer shootout tournaments. Possible solutions were discussed, which included a proposal by Councilmembers Michael Jewett and Michael Arnett far the user groups to pay for free managed parking during the 38 peak days (user groups had indicated they didn't have the budgets to cover that expense}; Couneilmember Sybill Navas suggested charging $2 per car on weekdays and possibly more during the weekends to address some consistency problems she's expressed previously (some thought this might reinforce the gouge perception); Councilman Michael Jewett suggested charging a minimal fee 24-hours a day at the lot through a pay box system to increase equity; while Councilman Ludwig Kurz said he favored ratifying the proposal presented to Council last week which reflected support from the Vail Valley Foundation, Bravo! Colorado Music Festival and the Alpine Gardens (original proposal was for 30 days paid paring and 8 days managed, but free}. Representing the Vail Valley Recreation District, Ross Davis said he believed events at the amphitheater trigger conflicts at the park more than any other use. Therefore, paid parking shouldn't begin until 4 p.m., he said, rather than same of the 7 a.m. start times proposed in the original schedule. In making the motion to approve the compromise, Councilmember Navas • reminded everyone that paid parking is a benefit for those who want the convenience of close-in parking, while free parking wiEl always be available ahalf-block away in the parking structure. In voting against the measure, Jewett said he would rather see use of a drop box as well as competitive bids for the private contractor who will implement the program. Ford did not comment on his vote against the motion. For more information, contact Pam Brandmeyer, assistant town manager, at 479-2t 13. --Information Update Rob Ford and Bob Armour will represent the Council during the Jan. 27 Ford Cup race. In addition, Councilmembers received a copy of a study by the Colorado Deparfinent Transportation on the use of magnesium chloride as a de-icer. Also, Mayor Rob Ford asked that, come November, committee assignments be expanded to include a Council representative on the Ford Park Management Plan group. Nex#, Councilmembers received a thank you from outgoing Public WorkslTransportation Director Larry Grafel who moves on this week to become executive director of the Beaver Creek Metropolitan District. Grafel thanked the council for the privilege and opportunity to serve the town. Noted accomplishments during his six years include various bridge and street improvements, the Police building expansion, Public Works facility expansion, Buzzard Park seasonal housing development, various park improvements, adoption of the Ford Park Management Plan, transportation improvements including the addition of low-floor buses far the in-town shuttle; Main Vail and West Vail roundabouts, the Dowd Junction recreatron path and the Vail Village snowmelt projects. Town Manager Bob McLaurin said Grafel should be credited with forever changing traffic engineering in North America. (more) Add 3/TOV Council Highlights/1-12-99 --Council Reports Ludwig Kurz, who has represented the Town Council on the board of the Vail Valley Arts Council, said the organization will cease operations later this month due to financial hardships. He said the immediate impact will be to find an organization who can manage the Vail Valley Arts Festival in Lionshead. Also, Kurz reported that Channel 5 Vail Valley Community Television will air a daily program during the World Alpine Ski Championships, supported by the Town of Vail and Town of Avon. In addition, Channel 5 will host a community mixer at 5 p.m. Jan. 20 in the studio. Kurz represents the Town Council on the Channel 5 board. Rob Ford gave an update on a recent meeting of the Eagle County Recreation Authority (Berry Creek Fifth Filing) in which the Town of Avon announced an interest in selling its 10 percent share of the partnership held by 7 entities. Ford said he told the partners that the Vail Town Council's primary interest is in developing housing on a portion of tine site. If a new draft of an intergovernmental agreement is needed to accommodate Avon's interest in selling, Ford suggested including Vail's commitment to housing within the IGA. Ford's update prompted a discussion by several Counciimembers regarding the status of the IGA. Both Sybill Navas and Kevin Foley said they were uncomfortable moving forward without first reviewing the language in the IGA. Michael Jewett suggested putting the softball fields proposed for the site into a recreation trust for prolonged recreational use. --Michael Arnett, who represents the Town Council on the board of the Vail Valley Tourism and Convention Bureau, reported on a recent board retreat in which Arnett suggested the board break into committees to determine what might happen if a proposed lodging tax for regional marketing is approved in November, and what steps are needed if the tax proposal fails. --Other Referring to the fire station timeline listed in the last Town Manager's report, Sybill Navas questioned if a decision to proceed had been formalized by the Council. Both Ludwig Kurz and Rob Ford said they thought the town manager had been given the direction to study atwo-company fire station scenario north of the Main Vail roundabouts (in which the Main Vail station would be tarn down} rather than adding a third fire station in West Vail. Rob Ford issued a reminder about the Ski with the Town Council activity scheduled for 8:30 a.m. to noon on Jan. 13. Referring to a fax from a constituent listing possible housing units that could be acquired by the town under a "buy-down" program, Kevin Foley inquired about the status of the program. In response, Russell Forrest, Community Development director, said suggested guidelines could be scheduled for Council review at the next work session. Foley also asked that signage be prominent at the Vaii Transportation Center redirecting guests and residents to the nearest restrooms once the TRC is transitioned into the registration area for the Championships (access to the building will be limited to Championships use only). Ludwig Kurz inquired about the town's possible interest in acquiring properties from the (more) Add 41TOV Council Highlightsl1-12-99 Veima Sanders estate for employee housing. Russell Forrest of the Community Development Department indicated the town has been in touch with the family's attorney. UPCOMING DISCUSSION TOPICS January i9 Work Session Transit and Trails Update from the Eagle County Regional Transit Authority (ECO~ Update on Berry Creek Equestrian Center Update an Countywide Housing Needs Assessment CascadeCT'hrifty Car Rental Major SDD Amendment Discussion Appointment to Ford Park Management Plan Discussion on Status of the Ruins at Cascade Vi1{age Discussion of Strategic Goals and Priorities January 19 Evening Meeting Delatite Shire, Australia Exchange Student Presentation by Sarah Exton Presenta#ion of Aspen to Glenwood Rail Corridor Overview of Economic and Snow Sports Trends by RRC Associates CascadelThrifty Car Rental Major SDD Amendment Town Manager's Report January 26 Work Session PECIDRB Review AIPP Master Plan Discussion West Vail Arosa-Garmisch and A-Frame Housing VRD-Dobson Arena Expansion February 2 Work Session Cancelled February 2 Evening Meeting 5 pm Start Time Second Reading, CascadelThrifty Car Rental Major SDD Amendment February 9 Work Session Cancelled Ski wi#h the Vail Town Council 8:30 to noon on February 10, March 10 and April 14. Meet at the Vista Bahn lift at 8:30 a.m. on the scheduled day. Please provide your own equipment, lift ticket and lunch. Please note: The Vail Town Council work sessions for Feb. 2 and Feb. 9 have been cancelled to enable Councilmembers to attend the Worid Atpine Ski Championships. Also, the Vail Town Council evening meeting for Feb. 2 will begin at 5 p.m. (rather than 7 p.m.) in the Vail Town Council Chambers for the same reason as above. # # # ~75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY January 6, 1999 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 5 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --PEC Report During an update~on the most recent meeting of the Planning and Environmental Commission, Councilman Kevin Foley inquired about office space approvals for the • Austria Haus, in which 725 sq. ft. was approved. Faiey also asked about the major amendment #o allow the tennis courts at the Vaii Cascade Hotel & Club to be used for conference space. The Caunci! will be considering that request in the form of an ordinance at an upcoming meeting. • --Interviews for Vail Valley Marketing Board Positions In preparation for the evening meeting, the Council interviewed Barbara Black and Ross Boyle for reappointment to the Vaii Valley Marketing Board. See evening meeting briefs for more information. --Community Facilities Plan The Council agreed to proceed with a community facilities plan in partnership with the Vail Recreation District (VRD), but not before Mayor Rab Ford expressed personal concerns ak~out such a partnership given current disagreements between the town and VRD over parking at Ford Park (see next item). As approved, the community facilities plan will build upon previous warp laid by the Vail Tomorrow, Common Ground and t_ionshead Master Plan processes, as well as the 1998 TOV community survey. That work established a core "wish list" of community facility needs as well as a list of potential sites. Next steps include hiring three yet-to-be determined design groups who will be asked to take the community "wish list" items, plus the available sites, as well as other background information, and prepare some initial programming concepts for the public's consideration. The timeline shows approval of a concept in July or August with the possibility of an election conducted by either the Town of Vail or Vail Recreation District~r both--in November, 1999. In addition to approving the process yesterday, the Council agreed to six parameters that will be used to guide the program: 1) the facilities programming will build upon the community facility ideas and lands that have been identified through the Vail Tomorrow, Common Ground, Lionshead Master Plan and other community processes; 2) the facilities programming will compliment both . recreationai~and cultural amenities that exis# in the Vail Vailey so as to create a world (more) ~~~ RECYCLED PAPER Add 1/TOV Council Highlights/i -5-99 • class network of community facilities in the valley; 3) the facilities shall be outstanding in their design and programming; 4}the facilities will serve bo#h Vail Valley residents and guests; 5) public-private partnerships will be pursued; 6) the process will respect the .Town of Vail land use regulations and policies and.the Town Council will be the final decision-maker on any uses being proposed for town-owned (ands. The community "wish list" items include {in no particular order): second sheet of ice; gymnastics facility; performing arts dance area for youth and seniors; arts and crafts room; community swimming pool; youth center {arcade room, bowling alley, roller skate park, coffee • house); community meeting rooms; neighborhood parks fn West Vail; and high tech multi-media center. During discussion yesterday, Councilman Ludwig Kurz was first to endorse the plan, noting that a strong need has been shown for both cultural and recreation amenities within the town. While both uses aren't always compatible, Kurz said he looked forward to learning what might work. AI#hough supportive, Mayor Rob Ford noted that a strategy will be needed to garner widespread community support for such a plan, something previous election initiatives have failed to do. Councilmember Sybill Navas, who has served as a catalyst in moving the plan forward, expressed optimism, noting that the approach will address mu.itiple needs on multiple sites. One idea brainstormed by Piet Pieters of the Vail Recreation District is to create an indoor- outdoor adventure center with a climbing facility, kayaking facility, skateboard park and other activities. Councilman Michael Arnett said he was excited about the possibilities that could be built on the RV charter lot in Lianshead because of the ability to construct multiple levels. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Ford Park Managed Parking The Council heard an update from Public WorkslTranspartation Director Larry Grafel on the status of a fetter of agreement that supports a plan for managed and paid parking at Ford Park during 38 peak days this summer. The agreement has been signed by the Vail Alpine Garden Foundation, Vail~Vailey Foundation and Bravo! Colorado. However, the board of the directors of the Vail Recreation District (VRD) hasn't signed the letter due to concerns about a plan for paid parking during the Lacrosse and soccer shootout tournaments.' Speaking on behalf of the VRD, board member Bart Cuomo said that while the VRD supports managed parking at Ford Park during peak use, paid parking should not be implemented during events that bring guests from out of town because of the "nickel-and-dime" factor. Noting that there would stilt be a cost to manage the parking lots during those events, Grafel asked if VRD would be willing #o fund the cost. Instead, Councilmembers Michael Jewett, Kevin Foley and Michael Arnett wandered if all user groups would be willing to help subsidize the managed parking program up front. While Councilmember Sybill Navas continued to express concerns abou# the program's inconsistency {paid parking for same concerts, but not all, far example}, Mayor Rob Ford and Mayor Pro Tem Ludwig Kurz criticized the Vaii Recreation District for passing blame on to the Town of Vail during last year's program rather than accepting responsibility for it. At the close of the discussion, Councilman Kevin Foley asked that additional time be spent to learn more about the specific costs required for the managed parking program. He asked that an itemized list of revenues from last year be circulated to the Council. Foley then volunteered to work with the user groups to help bring closure to the issue. Last summer, there were 27 paid parking days (more) Add 2/TOV Council Highlights/1-5`-99 at Ford Park and 9 free manged parking days; during the remaining days, the parking lot was left unattended for free parking on a first come first-served basis. For more information, contact Town Manager Bob McLaurin at 479-2105. --Information Update After reviewing an events schedule for the World Alpine Ski Championships, the Council cancelled its work sessions scheduled for Feb. 2 and Feb. 9 and seta 5 p.m. start time for the Feb. 2 evening meeting. These changes will enable Councilmembers to actively participate in the championship events. --Council Reports On behalf of the Eagle County Regional Transportation Authority, Kevin Foley thanked the town's transit staff far making adjustments #o the Dotsero-to-l=agle bus route to accommoda#e a surge in ridership during the holidays. Also yesterday, fellow . Cauncilmembers asked that Foley continue to represent Vail on the ECO authority. Foley's current appointment expires in February. Ludwig Kurz, who represents the Town Council as a member of the Vail Valley Arts Council Board, described declining membership support for the organization and inquired if the town would contemplate taking over the annual Vail Valley Arts Festival event. Michael Arnett, who represents the Council on the Vail Valley Tourism and Convention Bureau board, reported on a recen# meeting. Discussion topics included disappointing • reservation projections for December, improvements to the visitor's centers, a new web site at vailvalley.com and the appointment of John Garnsey of the Vail Valley Foundation to the VVTCB board. Sybili Navas, who represents the Council on the Chamber board of directors, reported on a presentation by Bruce Mainzer, senior vice president of marketing and sales for Vai{ Resorts, in which Mainzer warned of declining booking problems for those who continue to implement weeklong booking policies. Navas suggested inviting Mainzer to an upcoming work session to discuss the situation in more detail. --Other Sybill Navas complimented all involved for a great holiday tree lighting ceremony, as well as dedication of the bronze skier statue donated by sister resort, Mt. Buller, Australia. Navas said the redesign of Slifer Plaza, in particular, made the two events especially successful. Praise also came from Michael Arnett who thanked the Police Department for handling the New Year's Eve crowd with professionalism and courtesy. Also yesterday, Arnett suggested consideration of a Vail-based chamber of commerce if a permanent funding source for regional marketing is approved in the November elections. Noting some empty dates on the Ford Park Amphitheater calendar, Kevin Foley suggested adding two more Hot Summer Nights concerts on Aug. 24 and 31. Other thoughts from Foley: consider adding lights along the recreation path by Red Sandstone School (another injury accident occurred there in December); recognize Public • {mare) Add 3/TOV Council Highlights/1-5-99 WorkslTransportation Director Larry Grafel, who leaves Jan. 17 to become executive director of the Beaver Creek Metropolitan District; consider keeping the lights blazing on the Lianshead Christmas tree; distribute the Dec. 25 Vail Trail editorial to Council; and keep Counci! posted on~results of any studies on the use of magnesium chloride to de- ice roadways. Sybill Navas suggested that a plan to renovate the Ford Park tot lot include features that will make the area memorable and unique. Evening Session Briefs - Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Citizen Participation Longtime resident Joe Stau#er appeared before the Oouncif with an article from the latest issue of Mountain Sports & Living magazine which named Vail as the fourth best resort town in the country. The article fittingly described Vail as "charming," Staufer said. He urged the Counci! to preserve Vail's charm and soul factor rather than cave in to pressures to approve a proposal to upzone the public accommodation district which Staufer says would overdevelop the village. --Resolution for the Posting of Public Meeting Notices The Council voted 6-0 to approve a resolution designating the bulletin boards at tine east and west entrances of the Town of Vail Municipal offices for the posting of public notices for meetings of the Town Council, Planning and Environmental Commission, Design Review Board and other boards, commissions and authorities of the town. . --Ordinance Nov. 23, Major Amendment to the Cascade Village Special Development District The Council voted 6-0 on second reading to approve a major amendment to the Cascade Village Special Development District in the Glen Lyon subdivision. The amendment (in keeping with the Primary/Secondary Zone District}, doubles the allowable GFRA (gross. residential floor area} on two lots within the subdivision from 3,100 sq. ft. to aver 6,000 sq. ft. each; modifies the height restriction from 25 ft~. to 30 ft. for a fiat roof or 33 ft. for a sloping roof; and requires the addition of a Type II employee housing unit of at least 500 sq. ft. on each lot. In approving the ordinance, Councilman Bob Armour thanked the applicant for agreeing to include the two employee housing units as a condition of approval. For more information, contact Dominic Mauriella in the Comri~unity Development Department at 479-2148. Media Note: This action, requiring large homes to add an employee housing unit on site, reflects one of the affordable housing initiatives in the Common Ground plan. --CARTS Update The Council heard an update from Jim Scherer, executive director of the Colorado Alliance for Rapid Transit Solutions (CARTS). Scherer said the organization is working closely with the state-appointed Fixed Guideway Authority to identify ahigh-speed technology that will climb steep grades from Denver to Glenwood Springs at a cost equivalent to adding two lanes to I-70 ($20 million per mile). With assistance from students at the Colorado School of Mines, Scherer said the group is confident that a technically viable alternative will be ready for the state's consideration a year from now. {more) Add 4/TOV Cauncil Highlights/1-5-99 . Plans call fora 3-mile demonstration test area from Frisco to Cooper Mountain in 2003 and asking voters for funding in 2008. He said a fixed guideway solution will have the capacity equivalent to 10 lanes of pavement traffic. While the Town of Vaii has pledged $1,000 in 1999 to help fund CARTS, Scherer said he hoped Vai! would increase its contribution in the future. --Appointment of Vail Valley Marketing Board Members The Council voted 6-0 to reappoint Barbara Black and Ross Boyle to the Vail Valley Marketing Board for a term of two years. Because there were no other applicants for a third vacancy to fill the term left by the resignation of Andre Fournier, the town will- . readvertise the position. For more information, contact Lorelei Donaldson, town clerk, at 479-2136. --Resolution No. 2, Cable Television Franchise Consent . The Cauncil voted 6-0 to approve a resolution acknowledging a merger agreement between AT&T and TCI. The new company, AT&T Consumer Service, Inc., will replace TCI Cablevision as the Town of Vail's cable provider. Town Attorney Tom Moorhead said additional discussions regarding TCI's system upgrade and compliance with the current franchise agreement will be concluded within the next 8 to 12 weeks. For more information, contact Moorhead at 479-2107. --Town Manager's Report In his written report to the Council, Bob McLaurin provided a tentative schedule to design and construct a new two company fire station at a site either at the Mountain Beli property or on the Spraddle Creek site near the existing parking lot for the 10'h Mountain .Division Hut. Fritzlin Pierce Architects will provide design services. The schedule is as follows: Dec. 1, 199$ Initiate schematic sight analysis and programming Jan. 30, 1999 Complete site selection and initiate design development March 1, 1999 Initiate public review process July 1, 1999 Conclude public review process and initiate contract documents Jan. 1, 2000 Distribute documents for bidding by general contractors March 1, 2000 Select general contractor June 1, 2001 Complete construction, occupy premises --Ski/Board with the Council In closing the meeting, Mayor Rob Ford reminded the television audience about the upcoming Ski/Snowboard with the Council activity. The first outing of the season is scheduled for 8:30 a.m. to 12 noon on Jan. 13. Meet at the base of the Vista Bahn. Everyone is welcome. {Participants should assume responsibility far their own equipment, lift ticket and lunch.) (more} • Adct 5/TOV Council Highlights/i-5-99 UPCOMING DISCUSSION TOPICS January 12 Work Session Joint work session with PEC re: Proposed Redevelopment of Marriott's Mountain Resort and Proposed Amendments to the Public Accommodation Zone District PEC/DRB Review Discussion of Contract Auditing Service January i8 Counci! Retreat January 19 Work Session ECO Transit & Trails Update Cascade/Thrifty Car Rental Major 5DD Amendment The Ruins Discussion of Model Traffic Code January 19 Evening Meeting Aspen to Glenwood Rail Corridor Presentation Presentation of Overview of Economic and Snow Sports Trends First Reading, Cascade/Thrifty Car Rental Major SDD Amendment First Reading, Model Traffic Cade Ordinance First Reading, the Ruins January 26 Work Session PEC/DRB Review AIPP Master Pian Discussion Arosa/Garmisch & A-Frame Housing Discussion Vail Recreation District/Dobson Expansion # # # C] • • WORK SESSION MINUTES Tuesday, January S, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vaii Town Council at their regular work session on January S, 1999. All members were present. Item No. 2, Community Facility Plan. Following discussion, Council in a straw poll vote, but with indication from each Council member by hand, voted 7-0 to approve Section 7 of the staff memo under discussion points. • Do you want to move forward on the Community Facilities Plan? 7-0. • Is the Town Council comfortable with the design parameters? 7-0. • Is the Town Council comfortable with the attached process? 7-0. That memo has been attached to these minutes. PAB/aw attachment • i JI u MEMORANDUM • L~ T0: Town Council FROM: Russell Forrest Jeff Hunt Diane Johnson Piet Pieters Suzanne Silverthorn DATE: January 5, 1998 SUBJECT: Community Facilities Plan 1. PURPOSE: The purpose of this work session is to review, approve, or modify the parameters and the proposed process for a community facilities development program in cooperation with the Vail Recreation District. 2. BACKGROUND: Over the last 20-30 years the Vail community has worked to develop world class facilities far its residents and guests. Existing community facilities are summarized in the table below: Type of Name of Facility Property Owner Operator Status Facifity I Recreational Golf Course & Club Town of Vail Vail Has been identified. House I Recreational Recreational) Youth 17 Parks Youth Center in the Lionshead Parking Structure Town of Vail Town of Vail Recreation District Town of Vail & VRD runs programs on Ford Park Vail Recreation District for additional community facilities. Has new outdoor ice rink New parks are planned at Donovan and Arosa & Garmish Additional space would be desirable to enhance programs Type of Dame of Facility Property Owner Operator Status ~ Facility Recreational Skate board park Town of Vail Vail In a temporary on top of the Recreation location. Permanent Lionshead Parking District location is needed. Structure Recreational Gymnastics Facility Tawn of Vail VRD Space is inadequate at Old Town Shops for program. Space is needed for sewer plant expansion, . ~ Red Sandstone School District VRD ~ - Recreational Schooi operates programs in gyms Educational Nature Center Tawn of Vail VRD Provides exhibits and outdoor programs focused on flora and fauna Educationa! Vail Alpine Town of Vai! Vail Alpine An indoor facility has Gardens Gardens been proposed to the Town that would be located beside the soccer fields Recreational) Dobson Ice Rink & Town of Vaii Vail VRD is considering Cultural ~ Performance Recreation new cocker rooms, a Center ~ District gymnastics facility and other improvements to Dobson Cultural Ski Museum in the Town of Vail Serves also as a TRC meeting area for receptions Cultural Ford Amphitheater Tawn of Vail Vaii Valley Also hosts concerts , Foundation) and other summer BRAVO events Civic Vail Chapel Vail Chapel Vail Chapel Multi-faith chapei. Also provides emergency shelter Civic Library Town of Vail Town of Vail Meeting room size could be enhanced and bottom floor is now vacant Civic/School Colorado Mountain CMC CMC Undersized for College (CMC) current programs Civic/school Red Sandstone Schoo! District Schooi No changes planned School District CiviclSchaal Vail Mountain Vail Mountain Vaii School Schooi Mountain school 2 • a Other community related facilities that need to be acknowledged include: • Villar Center in Beaver Creek (500 seats} • Avon Recreational Center - • Eagle Vail Pavilion, golf course, and ice rink • Private recreational facilities (VailAthletic, Racquet Club, Cascade Ciub, and 7 . private golf courses) • Private (Hotel) Conference Space which can accommodate civic & cultural functions New community facilities for recreation ar cultural events in Vai! have been contemplated in the last 10 years. A vote on an aquatic center was considered and voted down in the late 1980x. A .9% sales tax in restaurants and bars and a 1.87% Cadging tax to pay for a performing arts facility was considered in a 1993 election and also failed. West of Vail, new facilities are being planned as part of the Village at Avon. These facilities include the creation of two sheets of ice for hockey and figure skating, ball fields, skateboard park, and a community center. The Berry Creek Recreation Authority, of which the Town of Vail is a 60% owner, may also have community facilities located on these lands. 3. RECENT PUBLIC INPUT The 1998 Town of Vail Community survey indicated strong interest for the following community facilities (rank is on a scale of 1-5 with 5 being very important): • Youth Center: 3.6 residents13.1 part time residents • Performing Arts: 3.0 residents/3.5 part time residents • Conference Center: 3.0 residents13.2 part time residents • Community Theatre: 2.8 residents/3.1 part time residents The Vail Tomorrow process and the Building Community team identified the following community facilities needs {not listed in order of priority}: • 2nd sheet of ice • Gymnastics Facility • Performing Arts: Dance area far youth & seniors • Arts and Crafts • Community swimming pool • Youth Center i.e., arcade room, bowling alley, roller skate park, coffee {cyber cafd) house • Community Meeting Rooms • Neighborhood Parks in West Vail • High tech multi-media center The Building Community team also developed a purpose statement which is to "facilitate creation of a multi purpose building that meets community needs, serving people from al! demographic groups, al! ages and full time, part-time and seasonal residents." The Vail Recreation District has identified the following community faciii#y related needs based on public input: • New gymnastics facility to replace the existing facility at the Old Town Shops • New and improved youth center ~ . • Creation of a 2"d sheet of ice • Arts and Crafts facility • Improved locker space for Dobson and improved facilities far pertormances in Dobson The 1998 Common Ground process did not address specific uses but did identify two sites for further consideration for community facilities. These sites are the Charter Bus Lot on the Bast Side of the Lionshead parking structure and the Gaif Course Clubhouse. The Lionshead Master Plan, which was adapted on December 15, 1998, identifies the area east of the Lionshead Parking structure as a civic hub. The plan states "the civic hub of Lionshead is comprised of Dobson Ice Arena, the Vail Public Library, the Lionshead parking structure and the proposed Vail Civic Center site." The land was purchased in the 1970s for the purpose of creating a civic center. i Most recently a group of 5 planning, entertainment, and development executives from '7' companies outside the Vail Valley, participated in a charette to brainstorm ideas to distinguish Vail as the Premier Mountain Resort Community. This was an initiative by the Vaii Community Task Force. Among other recommendations, the charette participants made the following conclusions related to community facilities: • Vail =skiing: When you say skiing, people need to think Vail. • Build facilities that compliment the mountain environment. Build amenities around the theme of skiing and mountain sports. • We need a world class community facility that serves both residents and guests. • We need these facilities today. Don't just talk about it-build it. • Build a regional system of world class facilities. Don't duplicate what already exists between Wolcott and Vail. 4. PARAMETERS The following are suggested parameters for developing a Vail Community Facilities Program: 1) The facifties programming will build upon the community facility ideas and lands that have been identified through the Vail Tomorrow, Common Ground, Lionshead master plan, and other community processes. • 2} The facilities programming will compliment both recreational {e.g., skiing and mountain sports) and cultural {e.g., art, performing arts) amenities that exist in the Vail Valley so as to create a world class network of community facilities in the Valley. 3) The facilities shall be outstanding in their design ar~d programming. {If I were a potential resident or guest i would be drawn to Vail because of it. This could not be replicated in Peoria, lIL} ' 4) The facilities will serve both Vail Valley residents and guests. - 5} Public-private partnerships will be pursued. fi) The process will respect the Town of Vail sand use regulations and policies. The Town Council will be the final decision-maker on any uses being proposed for Town awned lands. 5. FACILITIES PLAN The attached flow chart describes a suggested process for completing a facilities program for the Town of Vail. This process is centered on a competitive design. process where 3 different design groups are engaged to develop alternative facility programs and designs. The critical decision in this process is determining what instructions for programming and the use of lands will be communicated to the design team. Attachment 1 describes the recommended process. 6. PROJECT BUDGET Budget needs are very preliminary at this point. The Town of Vail has albcated $60,000 for this project in 1999. The Vail Recreation District has indicated that it would be interested in a financial partnership in completing the planning process for this project. Other entities have also expressed an interest in supporting this process. The major budgetary considerations will include: • Communications for the public process • .Funding for public meetings • Consulting fees for up to three design groups • Financial Planning for determining specific casts of construction and operation 7. DISCUSION POINTS The following are suggested discussion points. Staff anticipates Vail Recreation District Board members to be present on January 5"' and it is suggested that their input be solicited an the following questions as well. ~DC9 sic. ~c~~ f2. ~ev~~.~' ~r~o • Is t Town Council co fortable with the design parameters ~•~ • is the Town Council comfortable with the attached process '~. 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D E '~ ~ c Y ~i a ~ ~ m.c ~ ~ ~ti. a ? o ~a~ '~.L c z I'LL ~ .E dY a € ~~ ~am"a c ~~~ om~~ o m ~o ~~~d~~83 O ~ 4 ~ ~T~ U _F- U ~ w za'`-~;U ~m3L E O r ~ _ ~ ~ ~ ~ £ ~ ~ E t N E g ~ i^Oi~/ VcEiC7adrUSOC7zs H a .N ~, ?~ a y yr c y, a `~ s i ~.m O.N.o m t7 R _ ~~ o - v~ m~ y~ ~a,, 3' ¢U oo a m o ~ t~ c u C ~ C == ~ N C C ~ v 7 C m C O y W~ W 'O ~ -~ .1~Q{ O C m d ~~ ~ ~ ~~ [~ C U a ~ O y~ 1~ O d ¢ ~ ~3 I f °i E a m E m ~~ ~~ `° ~ c '~'u ~~ w o~ E N .~ ~ y °' ~ o ~tf ~ v ~' a`m~c o~.'a,-°~ ~~a~ ~'aro.rnN ~~a~ ~~E:==.-'~mNm~~~NE E '-u a * d c c o C [O p~ ~ ~ T y 'D E ^i 3 df C .4 C~ +' y C ~'ari ~m~=aEm.~Ec ~~m ~'~ A? ~' as 5 zap ~a~Er°i-'~ E~ °s~~ oa ~~ d ~ou~v o~ vAZ~~ •7S .S'outli Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY February 24, 1999 Contact: Suzanne Silverthorn, 479-2115 Community information O#fice VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 23 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Buck Alien 20 Year Anniversary The Council recognized Judge Buck Allen for his 20 years of service as Vail's municipal judge. Allen received a check for $2,000, which reflects the town's employee recognition program for 20 year anniversaries. Alien joked that his goal is to be the °Cal Ripkin" of Vail's Municipal Court. --Planning and Environmental Commission Representation on the Design Review Board After a discussion that included mixed opinions, the Council reluc#antly direc#ed staff to draft an ordinance that would remove a provision in the Town Code that requires representation by a Planning and Environmental Commission (PEC) member on the Design Review Board. The Council also directed staff to draft legislation #hat would increase the size of the Design Review Board from 4 members to 5 (to eliminate tie votes). The proposal was originated by PEC member Galen Assiand, who said the requirement of four meetings a month (PEC members rotate representation on the DRB quarterly) has become too time consuming, especially for those who are self-employed. The PEC had voted 4-2 to forward the recommendation to Council. During discussion, Councilmembers acknowledged the benefits of having a PEC member on the DRB, but also said they recognized the reality of the time commitment. Sybill Navas wondered if it would be possible to appoint a member who would have time to serve on both boards. That way, the time commitment would be acknowledged up front during the application process. However, other Councilmembers said the time commitment from such a volunteer would be unrealistic. PEC Chairman Greg Mof#et had suggested a compromise recommendation that would utilize a PEC member to the DRB on occasions when agenda items overlap between the two boards. While that seemed suitable to Councilman Michael Arnett, the majority of the Council agreed to consider a formal change to the DRB structure as proposed by the PEC. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --PEC/DRB Review During a review of Monday's Planning and Environmental Commission meeting, Councilmembers inquired about a work session on propased amendments to the Public Accommodation Zone District. No votes were taken by the PEC Monday, although various opinions were offered on the proposed increases to the town's current development standards (setbacks, GRFA ratios, site coverage, etc.). Also, it was noted that PEC members were opposed to making any height adjustments within the zone district. Councilmembers asked #hat a faint work session be scheduled between the two boards to continue the discussions. Also, Councilman Michael Arnett asked for more detailed information regarding the median calculation (more) ~~~ RECYCLEDPAPER Add 1/TOV Council Highlightsl2-23-99 of approved development standards within Special Development Districts over the last 10 years. The joint work session will be scheduled to coincide with a regularly scheduled PEC meeting. --Eagle County Recreation Authority Housing Program The Counci! reviewed a proposal for the pausing component within the Eagle County Recreation Authority's (Berry Creek 5th) overall land use plan. The proposal calls far 200 housing units on 16 acres; 100 units would be rental, while tpe remaining 100 units would be sold to owner occupants. All units would be deed restricted. Also, the proposal calls for allocating 75 percent of the housing units to the member entities of the authority based on the percentage of property ownership. In this case, Vail, as a 60 percent owner, would control 45 rental units and 45 for- sale units. The remaining 25 percent of the units would be made available to the public at large. During discussion, housing consultant Andy Knudtsen said asub-committee of the authority had developed proposed criteria that would include a focus on full-time permanent residents to complement adjacent schools and neighborhoods. In response, Councilman Michael Arnett said attempts #o exclude seasonal workers from the housing opportunities would be counter- productive to Vail's needs. Arnett, along with Councifinember Sybill Navas, said they'd prefer exploring the option of master leasing the rental units to Vail businesses or selling some of tpe units to Vail businesses. Councilman Ludwig Kurz, a member of the authority's sub-committee, reminded the Council teat because other partners are involved in the discussions, concessions may be in order to keep the project moving forward witp a gain of 200 housing units. Mayor Rob Ford said he'd take the Council's issues and concerns back to the authority for additional discussion. Meanwhile, the Council is scheduled to review an intergovernmental agreement between the recreation authority and the Eagle County School District at its March 2 evening meeting. The agreement transfers certain properties between the two entities which have been called out through a joint planning process. Councilman Michael Jewett pas indicated he'll oppose the IGA unless it includes a provision for a conservation easement for portions of tpe property teat pave been designated as open space. Town Attorney Tam Moorhead has indicated a conservation easement could be considered by the authority. --Information Update Tpe Council heard from Larry Pardee, Town of Vail street superintendent, regarding the current use of magnesium chloride as a de-icer. Pardee says town crews pave cut back to just 3 miles of chemical application along Vail's 32 miles of roadway, down from 4 miles. Although concerned about its environmental impacts, Pardee says the chemical is still believed to be the best and safest product on the market. Tpe effectiveness of mag chloride as a de-icer is well- documented, he said. For example, figures from the Colorado Department of Transportation (CDOT} pave shown significant reductions in the number of accidents in the Glenwood Canyon when magnesium chloride is used, he said. During the pre-mag chloride years of 1994-98, CDOT used as much as 400 tans of sand per year during the 80-inch snow seasons; which resulted in 20-some accidents per season. But during 1997-98, wpen mag chloride was introduced, CDOT's use of sand was cut back to 41 tons and the number of accidents last season dropped to just 5, according to Pardee. In response to an earlier comment by Councilman Michael Jewett in wpich Jewett spared cans#ituent complaints about icy conditions on the fron#age roads, Pardee said town crews often voluntarily assist CDOT in clearing tpe frontage roads; however, the frontage roads are not within Vail's maintenance responsibility. Town Manager Bob McLaurin said discussions with CDOT have been underway for some time to develop an equitable reimbursement system whereby Vail street crews would maintain the frontage roads in exchange for payment by tpe state. McLaurin said pe'd continue to pursue the concept, in addition to asking CDOT to increase its upkeep of the frontage roads. Cauncilmembers were told yesterday that magnesium chloride is not currently being used by CDOT to treat the frontage roads through Vail. The elected officials yesterday asked that a news release be issued by tpe town clarifying Vail's use of magnesium chloride, as well as (more} Add 2/TOV Council Highlights/2-23-99 reminding drivers to slaw down when conditions are extreme. McL.aurin has indicated he's prepared to suspend the use of magnesium chloride in Vail if studies show environmental risks outweighing the use of salt and sand. Councilmembers yesterday agreed to hold Vail's 19991=our#h of July Parade an Sunday, Juiy 4, as originally planned. The decision followed advisement by Assistant Town Manager Pam Brandmeyer that state law would prohibit participation by Colorado high school bands because the event falls an a Sunday. Councilmembers encouraged parade organizers to recruit other bands which wouldn't be impacted by the provision. As in year's past, the Vail fireworks display will be held the evening of July 4. As an update to an executive session last week in which Councilmembers asked Town Attorney Tom Moorhead to pursue purchase of the #own's first "buy-down" affordable housing unit, Moorhead announced the unit is now under contract with closing scheduled for March 1. Details of the purchase will be released on March 1. The town has budgeted $100,000 this year to purchase up to 5 free market housing units. The town would then place a deed restriction on each of the units before reselling them to qualified applican#s at a reduced price. The concept is one of several approaches adopted by the Town Council through the Common Ground citizen involvement process. --Council Reports Michael Arnett distributed a lodging tax income analysis and an overview of local marketing district features and benefits as analyzed by a subcommitte of the Vail Valley Marketing Board (VVMB}. Arnett, who serves on the subcommittee, asked Councilmembers to review the • information and share their comments with him. As the VVMB contemplates creation of a regional marketing district via a proposed lodging tax from East Vail to Wolcott, Arnett said Avon's participation in the district would be critical to its success. Because Avon already has a lodging tax, the issue is complex. Arnett said a second option might be to limit the lodging tax concept to a 2 percent tax wi#hin the Town of Vail boundaries, which would generate an estimated $2.3 million. Sybill Navas reported on her attendance at a Chamber of Commerce meeting in which the proposed regional marketing district was discussed. Navas said the group has suggested funding information services from the proposed lodging tax, as well as marketing. On another subject, Navas said the community facilities steering team had regrouped following last Tuesday's Council meeting and has added clarification to the design team instructions regarding the community hub site that houses Dobson Ice Arena and the Vail Library. The instructions will add a dose of political reality, she said, in that a tear down-rebuild scenario of the two facilities would be extremely unlikely. Navas continued her report bydescribing aChamber-sponsored breakfast meeting held earlier in the day that featured a panel of business representatives who described their employee housing programs and initiatives. --Other On a related note, Ludwig Kurz advised that Vail Associates had recently announced a partnership with Vail Valley Medical Center to build an employee housing addition at the Tarnes property at the base of Beaver Creek. Sybill Navas, in reference to a staff follow-up response to a comment made last week about I-70 noise, said she wasn't implying that Vail police officers should increase enforcement action on I- 70, but rather the Colorado State Patrol might see fit to do so. Navas had mentioned last week that stepped-up traffic enforcement during the World Alpine Ski Championships had contributed to noise reductions along I-70. (more} Add 3/TOV Council Highlights/2-23-99 Also, in response to a discussion last week about Council office space and accessibility, the . Council voted 5-1 Jewett against} to direct staff to designate office space for the exclusive use of Councilmembers to be accessed during regular business hours (8-5, M-F). In voting against the measure, Councilman Michael Jewett noted that his availability as a Councilmember isn'# compatible with the town's regular business hours, due to his work schedule. Jewett had advocated office space that would have been accessible 24 hours a day, 7 days a week. Kevin Foley had left the meeting prior to the vote. Bab Armour informed his colleagues that proposed state legislation that would have removed sales tax on prepared foods (HB1266} had been postponed indefinitely. Armour afro Hated the pending discussion on the Eagle County Recreation Authority intergovernmental agreement had not yet been reflected an the Council`s upcoming discussion calendar. UPCOMING DISCUSSION TOPICS March 2 Work Session Noon Luncheon with Elected Officials from Mammoth Lakes, Calif. Discussion of A-Frame Development Program Discussion of Ordinance No. 3, re: Lionshead Cade Amendment Discussion of Ordinance No. 4, re: Lionshead Rezoning March 2 Evening Meeting Ordinance No. 2, Supplemental Appropriations Ordinance No. 3, Lionshead Code Amendment Ordinance No. 4, Lionshead Rezoning Eagle County Recreation Authority intergovernmental Agreement March 9 Work Session PEC/DRB Review Vail Plaza Hotel Discussion Interview for 3 PEC Members Interview far 1 VVMB Member March ~6 Work Session Interview fior 2 DRB Members Interview for 3 AIPP Members Senior Citizen Surrey Mailing Discussion of Marriott SDD March 16 Evening Meeting Appointment of 1 VVMB Member Appointment of 3 PEC Members Appointment of 2 DRB Members Appointment of 3 AIPP Members First Reading, Marriott SDD Second Reading, Ordinance 2, Supplemental Appropriation Second Reading, Ordinance 3, Lionshead Code Amendment Second Reading, Ordinance 4, Lionshead Rezoning # # # • WORK SESSION MINUTES • Tuesday, February 23, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 23, i 99$. All members were present but by the time this motion was taken, Kevin Foley had excused himself. Other. Mike Jewett again made a request for 2417 access to an office for Council members. Sybill Navas made a motion to provide Council with an office during business hours only, Monday through Friday, 8:00 a.m. to 5:00 p.m. daily, but that the space be reserved exclusively for Council use. The second came from Ludwig Kurz. A vote was taken and the motion passed unanimously, 5-1, with Mike Jewett in apposition. • VAIL TOWN COUNCIL - MINUTE5 TUESDAY, FEBRUARY 16, 1999 7:00 P.M, The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, February 16, X999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Mayor Rob Ford thanked the community for making the 1999 World Alpine Ski Championships {WASC} such a success. The first item on the agenda was Citizen Participation. Jae Staufer, a Vail business owner, praised the Vail Valley Foundation, Vail Associates, the Town of Vail and the community for the fantastic job everyone did with the 1999 WASC. He also said he had heard some rumblings that certain businesses didn't do very well but said this event will be good for Vail for the next 10 years. Joe also said he would like the time allowed for Citizens Participation at the Council meetings to be increased. He also wants the Town Council to consider addressing the concerns of citizens more formally when they come before the Council during Citizen Participation. Joe also said he has been accused of being a proponent of the redevelopment of Vail Plaza Hotel. He sold the land in November of 1996 and he is not involved with the restaurant, the hotel or the redevelopment of this piece of property. He wanted an explanation from the town staff as to haw the Community Development Department found the Vail Plaza Hotel proposal to be suitable to its surroundings. He said it was unfair to have developers spend half a million dollars on a project and then have the Town deny the development. He is not against redevelopment but wants to know who feels this development fits the neighborhood. Susan Mueller thanked everyone for the wonderful job with the 1999 WASC. The second item on the agenda was Resolution No. 3, Series of 1999, a resolution authorizing the Town Manager to enter into an agreement extending the present Franchise Agreement with Holy Cross Energy. Bob McLaurin, Town Manager, stated this resolution would extend the present agreement for 90 days until the new franchise agreement is completed. They are in negotiations presently but did not have a chance to wrap up the final details before the current agreement expires. C~ 1 Vail Town Council Minutes -- February 16, 9999 Council member Mike Arnett asked if staff sees anything in the agreement that has drastically changed from the present agreement. Bob McLaurin said there are two items presently being negotiated; the allocation of the costs of undergrounding power lines presently above ground within the Town of Vail and the franchise fee. It is anticipated that these negotiations will be concluded within thirty days and the Town Council will be presented with a franchise agreement for its consideration. Council member Mike Jewett asked if the franchise fee interprets into a tax where it would go to the people for a vote. Tom Moorhead, Town Attorney, said this is one of the issues #hey are reviewing. Council member Bob Armour made a motion to approve Resolution No. 3, Series of 1999, the motion was seconded by Council member Ludwig Kurz. A vote was taken, and the motion passed unanimously, 7-0. The third item on the agenda was a review of the draft instructions for the Community Facilities program. Russell Forrest stated they are bringing this to the Council and community to discuss the process. He explained and updated the process and said that they wanted to focus on review draft instructions for uses and sites to be considered in the Community i=acilities design process. He went through the parameters, background, uses to be sited, design criteria, and issues. He explained the outline in greater detail far different possible approaches. Staff suggests letting the designers look at existing sites for additional uses, i.e. Dobson Ice Arena, and the Library, look at larger parks that could possibly handle complementary uses such as swimming pools, skate park, community meeting rooms, etc. He explained different passible scenarios at various sites. Council member Sybill Navas asked if the Vail Golf Course one acre included parking area. Russ said it did include the parking area. The Homeowners Association at the Vail Racquet Club are interested in possibly upgrading and exploring a partnership with the Town of Vail and the Vail Recreation District far their site. He also explained that the design criteria needed to be creative and still have it apply to the master plans. The facilities need to be multi-generational, compatible with existing uses, accommodate parking needs, environmentally friendly, cost effective and have revenue generating potential. Piet Pieters, the Vail Recreation District (VRD) representative, stated the VRD supports and strongly endorses this plan. Over the past two years, he has heard that the community priorities are for another ice arena and a youth center, as well as a skateboard park and multi- use gymnastics facility. He said Dobson Ice Arena is over used now and over 200 students are on the waiting Nst at the gymnastics center. There is a need to explore other ideas to bring people into the Town of Vail. The VRD Board has approved the draft instructions and they are very excited about this process. U ~ Vail Town Council Minutes -February 16, 1999 Russ said there are two discussion issues; Uses and Sites. He summarized the information in the packet of materials handed out to Council. Mayor Rob Ford stated the Council has a chronology of the Community Facilities history, and reviewed it with the community. Russ said staff wanted to receive Council and community input of ideas on uses and sites for the community facilities list that will be given to the design teams. There are three possibilities; 1 }keep the plan focused on the Dobson lce Arena and Library area as they are, and Took at the Charter Bus lot separately, 2) Took at this area as a whole, or 3) pursue both of the approaches at the same time. Mayor Rob Ford asked for community feedback. Jim Morter, a local architect and resident, stated this was an exciting project. He said designers would have to look at this project expansively and creatively. He said he was the architect on the aquatic center that was turned down by the voters. He stated that during the course of designing everyone's wish list into the project and the cost escalated to over $5 million, when it went to a vote, the community turned it down. He urged and begged that the criteria be honed down in listening #o everyone's wish list. The designers have one month to come up with these ideas, and time is too short to come up with anything meaningful and developed to the degree the VRD, the Town of Vail and community wants to produce it and urged longer time frame far designers to produce a plan. Council member Sybill Navas asked Jim haw long of a time frame was necessary. Jim said at least two to three months, the design teams need to have more time to come up with creative and meaningful designs. Russ stated it was a two month process already, one month for general ideas and one month for refinement of the ideas. Jim said it was still a tight schedule. Shannon Armstrong said she has a daughter in the gymnastics program and the children are growing out of the present facilities. Their feet hit the high beams in the ceilings and the walls are too small. She would like more consideration on a gymnastics facility as a priority. Diane Johnson, director of Youth Services for the VRD, read a letter from a Battle Mountain High School sophomore, Heather Kedrowski, which said amulti-use facility would be a good idea and would resolve many of the boredom issues with teens in the valley. A facility with the possibilities of a cafe {60's style), a roller rink, "aqua golf', an ice rink far open-to-the-public only, an arcade center, a bowling alley, a gymnastics facility, and work out area for teens specifically, and an Imax theater is great idea. Bill Brice, Director of Special Events at the Vail Valley Tourism and Convention Bureau (VVTCB), says the VVTCB supports this plan. From the VVTCB's perspective, these types of facilities would attract more people to town. He would like to see thoughts of open-mindedness for sites like the hub. It has become obvious that Dobson is over used and there is clearly a 3 Vail Town Council Minutes -February 16, 1999 need for an indoor multi-use center based on the 1999 World Alpine Ski Championships, as . was demonstrated with rodeos and concerts. There is a need for an indoorloutdoor expo area, a large open area is needed. He said the Vilar Center is limited and feels the Charter Bus lot is the most imporkant area to place a large open area for this need. VVTCB would be glad to get a cost effective survey to show to Council how this could benefit the town. The VVTCB is in support of #his plan and wants designers to have open minds in creating the facilities plan. Annie Fox, Director of the Vail Library, and member of the Vail Tomorrow community task force, said that the task farce discussed community hub sites where people could meet. To be a world class resort we need to compete and need to have alternatives to outdoor activities during cold weather or for guests who don't ski. There needs to be visual art space and a community room, she also thought an Imax theater would be a good activity. The town doesn't have the roam to host other types of visual series such as the Eco Challenge. Noisy activities are not compatible with library uses. She is looking forward to and supports plan. Barry Ziegler, has lived here 10 years and echoes ,iim Morter's thoughts, and encourages thinking about various ideas but wants something done and not just talk about it. He said to do something and set a deadline. He said Berry Creek 5th t=iling is an example where ideas are talked about but nothing is getting done. He wants anything built. Christy Somes, has lived in the valley since 1983, and has children in hockey and gymnastic programs. She said she wants the gymnastics facility and 2°a sheet of ice a priority. Tom Steinberg, has been in Vail for 34 years, said he likes the multiple concept for library and Dobson Ice Arena. This site has more than 4.2 acres if you included the roads and put the roads under facilities. He said the Ci#y Market daycare site is not being used, don't let it sit vacant. He said a conference center was voted down two times and doesn't want to use public money for it. Build a good performing arts center for multiple uses. He warned Council that there is lot of negative reaction in the community about using public money for a conference center. Phil Hoversten, prior Hockey Club president and a 12-year resident of Vail, implored Council to move ahead, specifically with a second sheet of ice. He said it was extremely difficult to run programs when Dobson Ice Arena is used for other uses, conventions, concerts, rodeos, etc. From a hockey and skating point of view, the second sheet of ice could be in the basement of any other facility. He feels the Charter Bus lot is the most viable place for a second sheet of ice. Having awin-win situation makes sense. Council member Bob Armour asked Phil with the list of events he rattled off that take away from valuable ice time, how much time is taken away. Phil said at least three months. Council member Bob Armour asked if Dobson Ice Arena would be under-utilized if the Village at Avon has two sheets of ice at their facility. Phil said he supported getting those two sheets of ice and the Town of Avon is committed to two sheets. Four sheets of ice would be taa much right now, however, he feels the Town of Vail needs to take the lead and build the 2"d sheet of ice and let Avon withdraw their sheets of 4 Vail Town Council Minutes -February 16, 1999 ice. Their sheets of ice are being built with private funds and could be delayed a few years. i Council member Bob Armour asked Russ Forrest if he had heard if this is stipulated. Russ said Piet Pieters has been involved with the Avon efforts. Piet Pieters said he spoke with Peter .iamar and said Avan is not interested in managing the facilities in Avon, it is a 'rat race' and doesn't know who would manage it. He met with the Town of Avon so duplication of services wouldn't happen. There are plans for the year 2000 to expand the existing aquatic center with one half of the expansion proposed to be offices and no plans for five years for ice. There is nothing happening sooner that he knows of. He said it wouldn't be good for Avon if Vaii does a 2"d sheet. Barry Ziegler said the hockey club would be willing to sign along-term contract to use the second sheet of ice facility. Tourists would love to have evening free-skating. He felt it was reasonable to say the hockey program would commit to Vail if they committed to having 2"d sheet of ice. Greg Moffet speaking as a member of the Building Community task force member said he has children who play hockey and participate in gymnastics and his wife is on the VRD board. The focus should be on a greater sense of community and see if they could regain that sense of community. A big part of the task force criteria was a community crossroads, one that mee#s the needs of the community and where people run into each other on a routine basis. He encourages the Council to maintain a sense of community, keeping the process simple, and put afire under the project. He said what currently passes as facilities are failing. The community can't use the gymnastics facility as a gymnastics facility. Don`t miss the boat of using this opportunity of having the VRD and the Town of Vail rowing. in the same direction at the same time. Chris Mallet, stated she wears a number of hats, as a board member the VRD and she is 100% In support of this process; as a member of the community task force, it's time to act now; as a mom and resident of Vail, we need to improve the gymnastics facilities and add a 2"d sheet of ice. There is nothing for teens to do after skiing and wants amenities for older kids and supports everything being said tonight. 1=1a Steinberg, a longtime resident, had a question for the Council. She said everybody talks about the Vail Valley; whom are we accommodating and where do we draw the line. Mayor Rob Ford said they are not trying to decide whom this plan will accommodate but haw to accommodate at this time. Council member Sybill Navas said she has participated in many meetings, and said this was not to try to replicate something we already have in the valley, which included the Avon Recreation Center and the Vilar Center, making the questions about this plan a part of the greater valley. Flo asked if Edwards players are coming up to use the ice, is it taking away from others using the ice. How far do we go with #his? A 2"d sheet of ice, a gymnastics facility and we can't get our housing issues down. The town needs more residents here, and can't see how this all fits . together. Vail Town Council Minutes -February 16, 1999 Council member Sybill Navas agreed that the Town needs more residents. Flo said the east end of the Lionshead Parking Structure needs to have a Pertorming Arts Center and be revived. Terry Markam, wants to discuss the gymnastics program. Her daughter is nine and has been in the gymnastics program for seven years. She practices three times a week and there are 240 kids on the waiting list. This program could produce world class gymnasts if they had the proper facilities. Diane Johnson, representing the Youth Center, addressed Flo Steinberg's concerns. She said one of the missions of Vail Tomorrow was to bring vitality back to Vail, so guests could come back and spend time here and increase safes tax. Nine years ago mare kids lived here. The center is now open Wednesday through Sunday in winter and is just staying afloat with that. New facilities will encourage kids to come back and families to live here. She is a new mom and wants family-oriented facilities, and multi-generational facilities that will attract residents and guests to use. She said this plan would be great for the Town of Vail to have alternatives for kids to do. Through the Vail Tomorrow process one of the best things the Town did was to build the skateboard park. Four different entities got together to make this work. The Rotary Club has picked the skateboard park as the beneficiary for this years auction and wants money to be in an escrow to fund a permanent skateboard park. This component would address the 16-20 year age group and makes the area more livable. Susan Mueller, a Matterhorn resident of 26 years, asked if all of the parks are addressed. Russ s#ated nine parks with over one acre are included. Donavan Park is slated for a park. Susan, said that along with community meeting rooms she envisioned something like the Fagle-Vail Pavilion, an affordable facility that would be available to the community first. Kathy Langenwalter, a long-term resident, said she was pleased that the input was community oriented. Kathy said if they keep the community in mind it would succeed and be good. She said the area to expand on if a larger facility is needed would be the upper level of the parking structure. She said to avoid duplication of services in the valley, and do not have specialized event facilities. She also added to Jim Morter's statement that they need a specific program for designers to concentrate on and have at least two months to three months to work on it. Sally Jackle, a Vail resident, reiterated that it's critical to have a facility for children and locals. She also said to keep in mind to have a public gathering place to have visitors come. As a visitor to Vail before she moved here, she was shocked to find no public skating available at Dobson Ice Arena. There is a need for a public place where ice #ime, food, etc. could be available. Dick Cleveland, a local resident, made a suggestion if they want designed parks that they really want kids to use, go to the kids and let them help design them, send the designers to the kids and get them involved. Kids don't need expensive and fancy. Another idea would be to make the bus systems available to the kids for free. • 6 Vail Town Council Minutes -February 96, 9999 Council member Kevin Foley stated kids ride free with their student passes in Eagle County. Diana Donovan wants a realisfiic proposal and if we build for the community, it will also serve our guests. Chas Bernhardt, a Vail voter for 25 years, said there have been a lot of great comments and that he agreed with almost everything. He loves the library but wants to incorporate it into the entire area. He stated that what hasn't been brought up is the population of the valley will double. Even if there are duplicate facilities the population will continue to increase. He said that the hockey clubs and the gymnastics clubs would commit to specific number of years if we have the facilities. He also wants to put some facilities underground and save more space. Mayor Rob l=ord thanked the community for coming out this evening and underlined how important this item is to the community. He said looking at the list of what he read earlier, the people haven't approved any funding for any package since 1982, which tells the Council that communica#ion didn't work between the Council and the community. He said it will take a partnership to be accepted and whatever facility is designed and picked, it won't be for everybody. There is a need to work through the process to succeed with the community. Council member Mike Arnett, said to apply the focus to the hub sites only and at the same time, a parking needs assessment is necessary. He also stated the plan needs to include what would happen to the charter buses if we use the Charter Bus lot. There is a lot to ask of the designers if we go down list #hat the designers need to accomplish in a short period of time. He said also, eventually, a part of the discussion needs to be what are we prepared to spend. Council member Bob Armour said there was a lot of good input this evening. He expressed a concern about the 2"d sheet of ice. He is on track with Kathy Langenwalter's statements and explained that the plan can't be everything to everyone and we need to be conservative on the types of uses. He also stated that same of the ideas are considered givens and said this was not an appropriate way to go. The Community task force has some great ideas and it was important to review the official survey rankings of the task force. Don't duplicate existing services. He reiterated the official survey rankings for the record. He would like to think the Town of Vail's population would double but is skeptical. The mission tonight is to comment on the uses and sites. He stated the community hub site is a priority. He wants to get something going and start someplace, now. Council member Sybill Navas said lots of thought has already gone into #his item in prior meetings. She said the rankings of priorities from the Community task farce that Bob Armour read could be different for different people. How you get different uses in could be misinterpreted. A master plan of facilities is what is wanted, not that the facilities get built at the same time. She wants a game plan to be able to choose from in the future. How can we phase things in and identify the needs of the community. She also explained that Council was not looking for architecturally complete plans. An overall plan of what the community lacks is what they are looking for at this time. Maybe apavilion/community room with an outdoor swimming pool? She said most comments were positive and insightful and this is a great step. Council member Mike Jewett said a comment was made to keep it simple and agrees with it. He asked Jim Heber of the Dobson Ice Arena about some of the concepts as discussed. What if the initial phase of excavating out the Charter Bus lot to where it would come to the doors of '] Vail Town Council Minutes -February 16, 1999 Dobson Ice Arena fora 2"d sheet of ice and it was a complete free standing open building, would that support anything. Jim Heber said that would not be a problem. Council member Mike Jewett stated he understands that funds that have been collected and would like to know how much. Jim said the are looking at $4 million to build and said Phil Hoversten would write a check and that sponsorships are available. Council member Mike Jewett said to look at funding, where is it coming from, because the track record of high ticket facilities have not been goad. He feels that privatelpublic partnerships would be the way to go. Jim said the events held at Dobson now take away ice time but benefits the community. There needs to be a place to put kids first. Council member Mike Jewett asked if distance would play a part in utilizing Dobson and a 2nd sheet of ice at the Charter Bus lot. Jim stated that mechanically, the Charter Bus lot would be ideal fora 2nd sheet of ice. Phil Hoversten, explained that Jim apparently wrote the check for him. He explained that when he first got involved with the Dobson Ice Arena, it wasn't making money. He said two sheets of ice work better than one. He would be glad to be a private developer to build and maintain a 2„a sheet if needed. He thinks this would be a good investment, and the VRD #hinks so too. Council member Mike Jewett said his concern is a good cash flow so the town doesn't get stuck filoating a bond and wants more private funding far a 2"d sheet of ice. Phil said he has had conversations about this in the past, and it's not as simple as Mike thinks. Council member Mike Jewett said to keep it simple and the concept of the presentation on whether go to hub or another way. He said the focus for the first phase should be held strictly to Charter Bus lot to accomplish as much as possible with private sector funds and create the rest of the facility in phases. He wants to go after private contributions first, then go to the VRD or the Town of Vail to vote no funding. He feels the 2"d sheet of ice should be Phase 1 and then see where we end up. Maybe in three years have gymnastics facility or other facilities. There is po#ential space on the Charter Bus lot. He said there needs to be a master plan for three units and is concerned about tax increases, and is reluctance to go in that direction. Council member Ludwig Kurz agreed with most of the comments that Sybil! Navas made on the process. He also said that contrary to Mike Jewett's paint regarding funding, he doesn't think there would be a problem raising funds via public funding. He explained that everyone should do their `homework' and then inform Council and the community to gain support. He said this project may be premature on trying to get it on the ballot for the November election, planning is premature and not realistic in less than 3 or 4 months. This will be the most comprehensive plan they have been dealing with, and he is very much in favor of moving on this. He is happy Vail Town Council Minutes -February 1B, 1999 there is so much support to move forward. He warned that if this were to go to the November ballot chances of defeat might be greater. He wants the designers to come up with mixed use, cultural and recreational ideas, and show where has it been successful in other areas, what might mix well and what is working in other areas and communities. In terms of design, he would like to see a phasing plan that addresses the opportunity to build in phases; possibly a 2"~ sheet of ice and a gymnastics facility first then other facilities Eater. It would be part of the designer's charge to do this. He would also like to see a cost benefit analysis fior a conference facility, and have this facili#y built by priva#e development. He also said that doing an overall analysis doesn't hurt to find out what this may ar may not do for the town. Council member Kevin Foley said everybody is in agreement on commitment to get something done. He said the emphasis should be on family and community facilities. He also has concerns about charter bus displacement and the north lot. He appreciates the VRD and the Town of Vail working together. He wants to get going on this process. Mayor Rob Ford said the Charter Bus lot `hub' should be covered as a whole and to leave the conference centers to the private sector. He reiterated that Vail is a ski recreation area and need to move to be the #1 leader by adding to skiing recreation with additional facilities. A gymnastics facility and a 2"d sheet of ice would be wonderful addition to Vail. Further discussion ensued. Russ asked the Council if the designers should include other sites or focus on the charter bus, library, Dobson hub site. Mayor Rob Fard doesn't want to miss out on other possible sites in other areas but this does not mean these sites would be built on at this time. Council member Sybill Navas made a motion to accept the plan as presented, and adding the entire parking structure as a site. She continues to believe a need #or an overall community facilities plan and to take portions of it as necessary. Sybill asked if the water district wants the area above ground on the sanitation district site and is it available. Russ stated the district would only need below grade space and there would be an opportunity available to use this site. Additional discussion ensued. Council member Kevin Foley seconded the motion. Council member Mike Arnett said he had additional issues to discuss. He would like to see warding about financing and a solution to the charter bus issue added to the motion. Mayor Rob Ford stated those issues would be handled at later date according to Sybill. At this time no one knows wha# the impact would be and the issue of charter buses clearly needs to be addressed. Also, parking requirements need to be met as a next step, and other possibilities for the charter buses should also be included. The `box' needs to be as open as possible at this stage. • g Vail Town Council Minutes -February 16, 1999 .~ Additional discussion ensued Council member Mike Jewett said as broad as the motion is, he wants a more clearly defined focal point, like the 2nd sheet of ice on the charter lot site in the motion. Mayor Rob Ford said to list the possible uses and turn it over to design team to work out. Council member Mike Jewett said if the everyone knows the intent on the bottom level of the charter lot is to be a 2"d sheet of ice, say it in the motion to get backers to the table before going to an election. Council member Sybill Navas said part of the discussion as late as yesterday was not to make two sheets of ice a #1 priority. She wants the `box' to be more open so 2 sheets of ice may be separate facilities indifferent places. The Idea was not to dictate that Dobson Ice Arena be configured as it is. She wants #o avoid predetermining where the 2 sheets of ice should be. Council member Ludwig Kurz agreed with Sybill, this would limit the designers in a way that would work counterproductive in what they want accomplished. The concentration on only the 2nd sheet of ice when there are other needs that exist is not the way to go, there are other needs to be addressed as well. Council member Mike Jewett said he feels it would be a failure to not include it in the motion so they could let the community know where they are going. Council member Mike Arnett agrees with Sybill to have "out-af-the-box" type thinking. Council member Mike Jewett wanted clarification of the motion in its entirety. Council member Sybill Navas stated the motion she made was to approve the Community Facilities Process as presented that looks at the site of the library, the "hub" site, and parallel approaches, including the entire parking structure, and including the additional uses that were sited by the public this evening. Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Afive-minute break was taken. The fourth item on the agenda was a discussion of Berry Creek 5th Housing. Council member Ludwig Kurz made a motion to defer this item to the next town council work session meeting of February 23,1999, Council member Kevin Foley seconded the motion. A vote was taken and the motion passed 5-1, Council member Bob Armour against and Council member Mike Jewett was out of the room. The fifth item on the agenda was the Town Manager's Report. Bob McLaurin informed the Council there was a luncheon meeting with Mammoth Lakes Town Council the following week. ~ Q Vail Tawn Council Minutes ~- February 16, 1999 As #here was no further business, a motion was made by Councii member Mike Arnett to adjourn the meeting and Councii member Ludwig Kurz seconded the motion. A rote was taken and the motion passed unanimously, 7-0. The mee#ing was adjourned at 9:4Q p.m. ATTF~ST: ~-~ Lodi Dc~aldson Town Cierk • • Respectful omitted, <~,~1411111H1f ~. ~ ~~ ~~~ ~~~ ~, ~ L _ Rob Ford `-~ "' Mayor c~~ ~~ ~-- 11 Vail Town Council Minutes -February 16, 1999 ,~ Add 4/TOV Council Highlightsl2-1 fi-99 UPCOMING DISCUSSION TOPICS February 23 Work Session PEC/DRB Review Buck A!!en 20 Year Anniversary Discussion of PEC Participation on DRB March 2 Work Session Council Luncheon with Elected Officials from Mammoth Lakes, Calif. Discussion of A-frame Development Program Discussion of Annexation and Rezoning of ArosalGarmisch Lionshead Update March 2 Evening Meeting First Reading, Ordinance to Annex and Rezone ArosalGarmisch Property First Reading, Ordinance Sale of Ptarmigan and Rockledge Road Subdivision Property March 9 Work Session PEC/DRB Review Vail Piaza Hotel Discussion Interview for 3 PEC Members interview for 1 Marketing Board Member # # # • • `k Add 21TOV Council Highlights/2-16-99 premature at this time, until more information becomes available. That's because alternative treatments, salt and sand, are documented pollutants. The vote on Jewett's motion was 2-5 (Kurz, Navas, Armour, Arnett, Ford against). Also yesterday, Jewett asked the mayor to consider allawin~ more lime for pudic discussion rather than ending the discussion prematurely. In preparation for the evening meeting discussion on community facilities, Ludwig Kurz distributed an article that described how Beaver Creek's Village Center project has helped to created new synergy within the village. Kevin Foley expressed interest in learning mare about, a cost estimate far the installation of~ lights along the Red Sandstone recreation path. Foley also inquired about the status of the lawsuits brought against the town regarding the Common Ground affordable housing proposal. According to Town Attorney Tom Moorhead, the town is presently preparing its response to the plaintiffs' motion for summary judgement. The response will be filed by Feb. 26. In addition, Foley Inquired about a letter from attorney John Dunn regarding a procedural issue on the Vail Plaza Hotel proposal. Town Attorney Tom Moorhead said all Council action will be properly noticed. Lastly, Foley said a state law was being proposed that would eliminate sales tax on prepared food in restaurants and grocery stores. Foley suggested finding out more about the bill's impact, if any, on Vail's home rule status. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation The Council heard from Joe Staufer who made three points: 1) Congratulations to the Vail Valley Foundation, Vai! Associates, Tawn of Vail and the balance of the community #or the tremendous job with the World Alpine Ski Championships. The event will be good for the community far the next 10 years. 2} Consider following up more formally with those who make a request ar suggestion to the Town Council under citizen participation. For example, Staufer says he never heard back from the town after suggesting last fall that the town ban outdoor speakers in residential neighborhoods. 3) Staufer, who sold his Vail Village Inn property in November, says he's neither a partner, nor opponent, nor a proponent in the current Vail Plaza Hotel development proposal. However, as the seller of the property, Staufer asked to receive an explanation from the town staff as to how the Community Development Department found the Vail Plaza Hotel proposal to be suitable to its surroundings. Mayor Rob Fard said Staufer would receive a follow up from the town regarding both requests. Next, Susan Mueller thanked everyone for their contributions to the success of the World Alpine Ski Championships. --Resolution to Extend the Holy Cross Energy Franchise Agreement The Council voted 7-0 to approve a resolution extending the town's current franchise agreement with Holy Cross Energy for 90 days while negotiations continue toward a new franchise agreement. Town Manager Bob McLaurin said those negotiations include how the undergrounding of utilities will be paid for and if the curren# three percent franchise fee should remain the same. For more information, contact McLaurin at 479-2105. --Community Facilities Program Draft Instructions The Council voted 7-0 to advance a process for creation of a community facilities plan in • partnership with the Vail Recreation District. The approval yesterday included a list of specific uses and sites that wiH be evaluated by three national design teams who'll be hired to creatively match the list of community uses with appropriate sites. The study will be funded jointly by the (more) F~' Add 3/TOV Council Highlightsl2-16-99 Town of Vail and the Vail Recreation District. Much of that work will be focused on adjoining sites in Lionshead, known as the "community hub." The 4.3-acre area includes Dobson Arena, the Vail Public Library and the Charter Bus lot east of the Lionshead parking structure. The consultants will be asked to brainstorm creative uses of the space, so long as provisions are made for a library and two sheets of ice somewhere within the town. In addition to the two sheets of ice and the library, other community uses to be considered include: outdoor ice skating rink; activitylentertainment space; snack bar/coffee house/deli; artslcrafts room; community theater/auditorium/IMAX theater/dance floor, gymnastics facility; high tech multi- media center, meeting roams, learning center; skate park/skateboarding/in-line skates/BMX bike; a pavilion/community room; and a swimming pool with a retractable cover. While consultants will be asked to focus primarily on the community hub site in Lionshead, they'll be asked to explore other sites for possible satellite facilities. Those sites include: the top deck of the Lionshead parking structure; the south perimeter of the Lionshead parking structure; the Main Vaif Fire Station (assuming the fire station is relocated); the Old Town Shops; the Golf Course Clubhouse; the Vail Racquet Club; and 9 of Vail's parks (ones containing 1 acre of more}. During public discussion, 20 citizens addressed the Council. Comments included support for a second sheet of ice; support for expanded gymnastics facilities to accommodate a waiting list of 240 children; a suggestion to expand the design process timetable for more meaningful results; using restraint and discipline in narrowing the fist of uses; support for a large, indoor multi-use space for conferences and exhibition halls; a suggestion that the private sector take responsibility to build a conference center (since voters have defeated two proposals previously); a suggestion to find a new use for the City Market daycare center; a request to keep the proposals simple and community-based; support for a performing arts center; a suggestion to use caution in trying to meet the needs of downvalley residents; support for family-centered activities that would increase the vitality of Vail and attract others; support for a public gathering . place for open ice skating; involve kids in designing facilities meant for them; keep the concepts realistic and down to earth; consider a phasing plan; take a creative look at the entire community hub site; create better amenities far guests; and put as many uses underground as possible. After summarizing Vail's community facilities ballot issue history over the years (four failures since 1982), Mayor Rob Ford urged the community to came together to support what's best for Vaii in the future. He warned that the facilities won't be able to meet everyone's uses. Sybill Navas, who helped spearhead the proposal, said the study should provide Vail with a master plan far community facilities that can be phased in over time. She remained hopeful that some of the smaller facilities, such as a swimming pool, could be built sooner rather than later. Bob Armour raised concerns about trying to "shoehorn" too many uses onto the sites, while Ludwig Kurz said the town should not rush toward an election until it had done its homework, including researching the success and failure of mixed use facilities elsewhere across the country and in Europe. Michael Arnett expressed interest in a parking needs assessment associated with the study, a cast threshold and a plan for relocation of the charter bus lot. Michael Jewett unsuccessfully lobbied for the study to be more specrfic in dictating immediate construction of a second sheet of ice on the charter lot site. He also expressed hope that the community facilities plan can be privately funded, due to the community's reluctance to approve public financing. Kevin Foley expressed his appreciation for consistent themes from the audience, including an emphasis on family and community. Foley said he hoped the study wouldn't get too outrageous in its scope. He said he agreed with Arnett's concerns about a parking analysis and relocation of the charter bus lot. In addition, Foley said he was pleased to see the town working together with the VRD on the project. For more information on last night's meeting, contact Russell Forrest in the Community Development Department at 479-2146. --Berry Creek 5#h Housing Discussion Due to the length of the community facilities discussion, the Council voted 5-1 (Armour against} • to defer the Berry Creek 5th housing discussion to the March 2 meeting. (mare) ~~~ TOWN OF vAIL ~ ~75 Sourh Franta e Road 8 Vail, Colorado 81657 970-479-2100 MEDIA ADVISORY FAX 970-479-21 S7 l=ebruary 17, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 16 Work Session Briefs Council members present: Armour, Arnett, Foley, l=ord, Jewett, Kurz, Navas --Eagle Observatory Grant Request Rresentation The Council heard from John McMain, a ti#th grade teacher at Eagle Elementary School, who's seeking to raise $160,000 to construct and operate an observatory to be used by educators and students in grades K-12, as well as community members and organizations throughout the region. As proposed, the facility would be built on school property in Eagle and would be administered by the Eagle County School District. Although receptive to the concept, Councilman Bob Armour said the proposal was more reflective of the school district's mission than of the Town of Vail. McMain is scheduled fo make a funding presentation to the Eagle County School Board on April 28. Councilmembers said they preferred to wait until after the April presentation before taking action on the request. McMain also was advised of the town's annual grant process for nonprofit organizations. Those applications are typically processed during the month of Juiy as part of the annual budget process. For more information on the Eagle Observatory proposal, contact McMain at 328-6981. --information Update Councilmembers were invited to attend a March 5 luncheon with elected ofificials from Mammoth Lakes, Calif. The Mammoth Lakes representatives are touring Vail and other resort towns in the Central Rockies. Also, Councilmembers were invited to attend apost-Vail 99 thank you party for Town of Vail employees who contributed to the success of the World Alpine Ski Championships. The party is from 5 to 7 p.m. March 5 at the Dancing Bear. --Council Reports Sybili Navas reported on a recent meeting of the Northwest Colorado Council of Governments Water Quality/Quantity Board in which a presentation was made on the impact of magnesium chloride as it relates to water quality. Although the report concluded magnesium chloride was not a significant impact to water quality, Navas said the report was somewhat vague as to its impact on air quality, soil and corrosion. Town Manager Bob McLaurin said the Colorado Association of Ski Towns (CAST} is prepared to take an active role in determining if it will recommend suspending use of the de-icer. Vail, Aspen and Frisco are preparing to send samples of their products to the lab used by the Colorado Department of Transportation for testing, McLaurin said. The work will be used to determine if any unauthorized substances have been included in the product. Town of Vai[ street crews use the chemical sparingly, according to McLaurin. It's applied to hills above $ percent grade, the frontage roads and the roundabouts, he said. However, if use of the chemical is suspended, the town would likely hear (more) ~~~ RECYCLED PARER ,~ Add 1/TOV Council Highlightsl2-16-99 more complaints about slick roads, he said. Through the efforts of CAST, Mayor Rob Ford and Councilman Bob Armour said the town wants to move as quickly as possible to answer questions about the effects of magnesium chloride in a rationale way without overreacting. That's because other road treatments, such as salt and sand, have measurable negative impacts an air and water quality. Sybil) Navas suggested the NWCCQG Water Quality/Quantity program partner with CAST to review the analysis. As a member of the Organizing Committee, Bob Armour said he represented the Town of Vaii at 11 events during the World Alpine Ski Championships. He thanked the Councii for allowing him to represent them and expressed his enthusiasm for soliciting the event again in the future.. Michael Arnett said a coalition has been formed to work on the regional marketing district issue. The group's first organizational meeting was held recently, with much work yet to be done. --Other Michael Arnett said he had accompanied Nina Timm of the town's housing division an a tour of passible buy-dawn properties. Bob Armour inquired if the international flags along the Frontage Road would be left up now that the Championships have been concluded. Assistant Town Manager Pam Brandmeyer said the flags would continue to be displayed (and replaced when necessary) through a partnership between the town and the Vail Valley Foundation. Also, Armour described two bills in the state legislature that may be of interest to the town. One is HB1035, which would contradict the town's local jurisdiction over gun control laws, such as the assault weapons ban. The other is HBO 280 which would take away local control of vested property. Sybil) Navas reported that while on a trip to Florida, she encountered two people who said they're using Vail's affordable housing regulations as a model for programs in Key West. Navas also observed that the recent presence by the State Patrol during the World Alpine Ski Championships has had a positive impact on slowing down traffic, which has reduced noise along the 1-70 corridor through Vail. Also, Navas acknowledged a call from Paul Johnston, a former councilman, who suggested the town ban semi-trucks from Vail Village. Johnston has proposed creation of a distribution center in West Vail to help address the loading and delivery problems in Vaii Village. Navas said she believed the issue was worth pursuing. Michael Arnett agreed that delivery trucks became an eyesore in the Village during the World Alpine Ski Championships. !-udwig Kurz suggested including the Beaver Creek Metropolitan District in discussions regarding a possible distribution center. He noted that similar loading and delivery problems have surfaced in Beaver Creek. As a follow-up to an earlier discussion, Michael Jewett asked the town to continue to explore office space options for councilmembers. Jewett has proposed the space be accessible 24 hours a day, 7 days a week. Also, Jewett inquired about the details of a small claims suit the town has filed against a former employee for property damage. The former bus driver was charged and convicted for leaving the scene of an accident in which a guard shack at Golden Peak was destroyed. The repairs cost in excess of $4,500. In addition, saying he was concerned about health issues and that salt and sand are better road treatments anyway, Jewett made a motion to immediately discontinue the use of magnesium chloride in Vail and to send a . letter to the Colorado Department of Transportation asking it to do the same. Although all councilmembers expressed concern, the majority said a decision to suspend would be (more) n f~ r 1 ~J VAIL TOWN COUNCIL - MfNUTES TUESDAY, FEBRUARY 2, 1999 5:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, February 2, 1999. The meeting was called to order at approximately 5:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Bob Armour Michael Arnett Kevin Foley Sybill Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Michael Jewett Bob McLaurin, Town Manager Tom Moorhead, Tawn Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Steve Rosenthal, owner of Colorado f=ootwear, requested additional information be added to the published report on monthly safes tax figures in the Town of Vail. He said he would like to see the comparable figures of existing stares from the previous year to this year and the budgeted sales tax figure on a monthly basis. Gary Murrain, a consultant representing Betty Gulley, said he had been retained by Betty Gulley to review the issues she has with a furnace that was installed in the duplex next door to her. He reviewed a written report from the Town of Vail Chief Building Official, Gary Goodell and said the report was in order but found three possible code violations. He wants support from the Town to revoke the building permit and allow him access to this unit to do a private inspection. He said there were malfunctions with the system because of improper installation between incompatible materials and the boiler system. Mayor Rob Ford said he would give their request to the appropriate Town of Vail personnel to look into the matter. Betty Gulley, homeowner, stated she did not install gas in her half of the duplex and the neighbors installed gas without her knowledge or permission. She said she cannot open the windows in her livingroom, diningraom or kitchen during the summer because of the carbon monoxide being emitted from the gas boiler next door. She had a report done on carbon monoxide levels in her home. She said her unit is classified as a condominium not a duplex and that the covenants #or the condominium state that changes cannot be done without her knowledge or approval She said she has never been notified of any changes done to the unit next door. Mayor Rob Ford thanked her for coming and reiterated that he would pass this information on to the proper Town of Vail personnel to handle. 1 Vail Town Council Minutes February 2, 1999 ~.. The second item on the agenda was the consent agenda. A. Approving the minutes from the meetings of January 5 and 19, 1999. Council Member Bob Armour made a motion to approve the minutes from the meetings of January 5 and 19, 1999, Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. B. Discussion of Ordinance No. 1, Series of 1999, a second reading of an ordinance amending Ordinance No. 23, Series of 1998, to add "Transportation Business" as a conditional use, subject to the issuance of a conditional use permit in accordance with the provisions of the zoning regulations, and to permit the use of the tennis facility as an accessory conference and convention center to the hotel, in Development Area A, Cascade Village, Special Development District #4; and setting forth details in regard thereto. Council member Bob Armour made a motion to approve on second reading, Ordinance No. 1, Series of 1999, Council member Kevin Foley seconded the motion. A vote was taken, and the motion passed, 5-0. Council member Bob Armour asked if the accessory use was being used now. George Ruther, Town Planner, said i# was in use at this time under the special ordinance passed for the 1999 Worid Alpine Ski Championships. He stated requests for this conditional use wii! go through the Planning and Environmental Commission process in the future. As there was no further business, a motion was made by Council member Mike Arnett #o adjourn the meeting and Council member Bob Armour seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 5:15 p. m. iii ~! ,` ~Q~ °~, BE1~L Respec ul submitte , f! Ro Ford ~ Mayor AT~ES Lei ,~ona[dson Town Clerk • 2 Vail Town Council Minutes February 2, 1999 of lLr~c2tJ ~ou~v of vArr,I~ ~75 South Frontage Road Vail, Colorado $1657 970-479-2100 MEDIA ADVISORY FAX 970-479-2157 February 3, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 2 Media Note: The Feb. 2 work session was canceled due to the World Alpine Ski Championships. Also, the Feb. 9 work session has been canceled as well. Evening Session Briefs Cauncilmembers present: Armour, Arnett, Foley, Fard, Navas --Citizen Participation Steve Rosenthal, owner of Colorado Footwear in Vail Village, requested the town provide businesses with additional sales tax analysis: 1 }comparative sales tax figures that would include collections from the same pool of businesses from year to year; and 2) budgeted safes tax revenue as opposed to actual monthly revenue collected (the town already provides this information via the sales tax worksheet on a monthly basis). Next, Gary Murrain, a local building regulation consultant, representing a Vail property owner, Betty Gulley, asked Council to intervene in a civil matter between two ad}Dining owners of a duplex in the Red Sandstone area. He alleged, and was later supported by testimony from Gulley, that illegal, fow levels of carbon monoxide were being produced by the neighbor next to Gulley and that the town had not cooperated in regulating this matter. Mayor Ford stated Council would ask appropriate staff to #oliow up on both matters. --Consent Agenda/Cascade Major SDD Amendment The Council voted 5-0 to approve a consent agenda which carried second reading of an ordinance that amends the Cascade Village Special Development District to allow far a transportation business as a conditional use and to allow the conditional use of the tennis facility as a temporary conference and convention center to the hotel. During discussion, Councilman Bob Armour asked far clarifiication an the ordinance which was amended prior to first reading from an accessary use to a conditional use for use of the tennis center as an exhibit area for conventions. The change was made at Council's January 19 meeting, based on Council input. For more information, contact George Ruther in the Community Development Department at 479-2145. • (more} ~~~ RECYCLED PAPER 7M Vail Town Council Highlights/February 2, 19991Add1 UPCOMING DISCUSSION TOPICS February ~ 6 Work Session Presentation of Franchise Agreement with Holy Cross Discussion of Election Protocol for November 1999 Regular Municipal Election {Mail-in Ballot, vs. Walk-in) Presentation by John McMain regarding Eagle Observatory Grant Request February ?6 Evening Session Berry Creek 5th Housing Discussion Review Draft Instructions for Community Facilities Plan February 23 Work Session PEC/DRB Report Buck Allen 2Q Year Anniversary Award Model Traffic Code Discussion Discussion of PEC Participation on DRB Ski with the Council from 8:34 a. m. to noon on February 10, March 10 and April 94. Meef at fhe Vista Bahn lift at 8:3D a. m. on the scheduled day. Please provide your own equipment, lift tickef and lunch. # # # • WORK SESSION MINUTES Tuesday, March 23, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on March 23, 1999. All members were present with the exception of Mike Arnett. Item Na. 3, End of Season Bus Service Update. In response to community concern about paid parking continuing past the winter bus schedule, staff presented a variety of information showing cost of operating the structures, amount of revenue raised and cost of savings from lessening the bus schedules. By Council consensus, it was agreed to move to the summer schedule as of Monday, April 5, 1999, through April 18, 1999. At this time on the 19''' of April, the Town will move to off-season bus service to continue through the 15"' of June, 1999. From the 15tR of June up until the beginning of the season in December or Thanksgiving, Council will continue with summer bus service. Council also urged staff to take a closer look at developing a hybrid that would more appropriately suit our current needs as far as in-town transportation. Item No. 5, Council Reports. Sybill Navas, on behalf of the Chamber, requested a $500.00 contribution far the employee survey that is currently funded by Vail Associates and the Chamber. It was indicated a Chambex member was also going to approach the Town of Avon fox a like amount. Bob Armour moved, with a second from Kevin, to approve the $500.00 from Council contingency. A vote was taken and the motion passed unanimously, 6-0. PAB/aw xc: Steve Thompson Christine Anderson -billing address far the Chamber is P.O. Box 1437, Avon, CO 81620, Attention: Jen Brown. • • ~ME©IA A©VISORY March 24, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 23 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Discussion of City Market/Bright Horizon Space Representing City Market, John Caldwell briefly explained the company's attempts to find a new day care operator for the 3,500 sq. ft. Vail Commons space vacated by Bright Horizons. Although several entities had expressed interest, Caldwell said the space remains vacant wi#h no additional leads for a day care operator. That left Councilmembers wandering if #here's a demand far additional day care in Vail. The ABC and Learning Tree preschools are each operating about 10 spaces below their state license (although both operators prefer these operating levels), according to Assistant Town Manager Pam Brandmeyer. Also yesterday, the Council heard from Martha Peck who operates a Montessori school in Edwards. Peck told the Council she developed a business plan for the space that would include caring for infants and toddlers. But the plan was soon abandoned after a weeklong marks#ing campaign generated 6 inquires, compared to 70 phone calls she'd received during a similar campaign for her current ,facility. The Council also heard from Ulana Bihun, program coordinator for the Resource Center,' a childcare resource and referral agency for Eagle and Garfield counties. Bihun urged the Council to keep its options open, noting the supply of childcare slots in Vail far children 2 and under is "woefully inadequate" in Vaii. Also yesterday, Anne Esson, representing the Vail Tomorrow expanded Affordable Housing Team, asked Council to keep its options open until plans are finalized for the #own-owned Mountain Bell site, which currently houses the ABC School and Learning Tree preschool. The Affordable Housing Team is pushing for development of seasonal housing on the site, which cauEd displace the two preschools. Dawes Wilson, representing the Vail Commons Homeowners Association, shared the neighborhood's concerns about traffic and parking impacts when assessing the possibility of a new use far the space. Wilson said the association wants to be involved in the decision-making process. Later in the afternoon, the Council toured the facility, but no decisions or conclusions were reached. The former Brigh# Horizons space has been added to the inventory of townwide sites to be considered for a community facilities plan that will be developed this spring. --End of Season Bus Service Update After reviewing several options for end of season bus service, the Council agreed to implement (more} ~,~~ RECYCGEAPAPER 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 TOV Council HighlightslAdd 113-23-99 a "summer" service schedule April 5-18 and to continue with paid parking in the structures through April 18. The bus service plan will cut $50,000 from the town's operating budge#. In addition, Councilmembers Kevin Foley and Sybikl Navas suggested extending a reduced bus service schedule from April 19 to mid-June. During discussion, Councilman Michael Jewett suggested offering a program that would allow free parking during the Last two weeks of ski season far vehicles with local license plates. But other Councilmembers, noting that free parking would still be available at Ford Park and the soccer field, as well as the "Free After Three".program in the structures, said Jewett's suggestion would be too difficult to implement at the end of the season. --Information Update Announcements included: following complaints by an East Vail resident, several abandoned vehicles have been towed from the trailhead parking area north of the East Vail interchange; dinner with the Avan Town Council is scheduled for 6 p.m. April 1 at Gratzie; the Vaif Town Manager's staff breakfast also is April 1. --Council Reports Kevin Foley encouraged Councilmembers to visit with members of the Vail Recreation District (VRD} Board of Directors in preparation for a VRD retreat on April 12-13. Discussion items will include Fong range planning and regional expansion. (Foley serves as the Vail Town Council's liaison to the VRD.} Also yesterday, Foley said he had been re-elected to serve as chairman of the Eagle County Regional Transportation Authority for another year, --Michael Jewett reported on his attendance at the March 17 West Vail neighborhood parks meeting {ArosalGarmisch and Buffehr Creek). Jewett said residents of the Buffehr Creek neighborhood expressed interest in preserving the town-owned lot adjacent to Buffehr Creek Park as a dedica#ed open space parcel, while adding a small to# lot to the existing park. Jewett also said residents complained about an abundance of dog feces that has been accumulating on bath parcels, --Sybill Navas said a community facilities selection #eam spent last Friday interviewing 5 of the 10 design teams who had responded to the Town of Vail-Vail Recreation District request for proposals to develop a conceptual siting plan for community facilities. Following reference checks, Navas said the selection group will invite three teams to participate in a four-day planning charette later this spring. Each of the three teams consists of mul#iple firms, with national and local representation. They are: EDAW; Zehren & Associates; and Hammel, Green & Abrahamson . IQ Magic; Orne & Associates; and Oz Architecture Otis Architecture; Sasaki Associates; and Design Workshop Bob Armour gave an update on the most recent meeting of the Colorado Association of Ski Towns (CAST}. The meeting included an annual legislative update with the Colorado Municipal League as well as candid discussions with Tom Norton, director of the Colorado Department of Transportation. --Other Sybifl Navas, who represents the Tawn Council on the Chamber of Commerce Board of (more} TOV Council HighGghtslAdd 213-23-99 Directors, described scheduling conflic#s that have prevented her from attending recent Chamber meetings. It was suggested that Navas ask a town staff member to fill in for her during the conflicting meeting dates. Also, in response to a Chamber request forwarded by Navas, the Council voted 6-0 to approve a $500 contribu#ion out of the Council contingency budget to help fund a valleywide employee survey that will probe issues related to working in the Vail Valley. On a related note, Navas expressed concerns about the status of the regional marketing district discussions. In particular, Navas said she was concerned about Avon's ability to opt out of the marketing district. !n response, Assistant Town Manager ham Brandmeyer reported on a recent meeting of the Business Alliance group during which the issue of "opting out" was discussed. Enabling legislation for the proposed special marketing district already allows for this provision, based on submittal of petitions and a public vote, therefore allowing any participating entity to avail themselves of the same opportunity, she said. Additionally, board membership was discussed. Allowing 1 vote per participating entity (BCRC, Avon, Vail, unincorporated Eagle County, Minturn), and then adding to based on percentage of funding collected from the proposed lodging tax, would result in the following to#ai number of votes per entity: BCRC - 3; Avon - 1; unincorporated Eagle County - 1; Minturn _ 1; Vail - 6. Navas also inquired about the status of a dumps#er near the Wall Street Building in Vail Village and the timing of a Council review of the employee housing guidelines. Navas expressed interest in strengthening the eligibility guidelines to reflect employment within Vail's boundaries rather #han within Eagle County. Kevin Foley inquired about the status of a constituent's complaint abou# overnight RV camping on the Lionshead charter lot (which is prohibited}. In addition, Foley suggested the town lobby Next, Councilmembers presented Sybill Navas with birthday greetings. to improve its placement of the proposed Cascade pedestrian overpass on the Intermountain Regional Transportation high priority project list . During an overview of the selection process, Acting Public Works Director Greg Hall said the town has 3 other projects that made the list (in addition to the overpass): Lionshead intermodai center, Simba Run underpass and Frontage Raad improvements. Also yesterday, Foley gave Council a heads up that parents and teachers from Red Sandstone Elementary School are interested in developing an athletic field near the school. And lastly, with an election coming up in November, Foley suggested the town purge the voter registration list. Although Assistant Town Manager Pam Brandmeyer said previous efforts have been unsuccessful due to state purging requirements (voters must miss 2 general elections in order to be purged from the list), efforts will be resumed by the Vail Town Clerk's Office. Kaye Ferry of the Vail Village Merchants Association announced that a series of employee forums are being held next Monday far workers under 30 to probe attitudes and needs that might address improved guest services. Next, Vail Town Manager Bob McLaurin commended Bob Armour for his leadership as president of the Colorado Association of Ski Towns (CAST) for the past three years. McLaurin said Armour's efforts have resulted in elevating CAST's presence and credibility statewide. (more) TOV Council i-lighfigh#s1Add 313-23-99 UPCOMfNG DfSCUSSfON TOPECS Apri16 Work Session Discussion of Ordinance re: Rezoning ArosalGarmisch Housing & Park Site interview far 3 PBC Positions Interview for 2 DRB Positions Discussion of Model Traffic Code Changes to Spring Ciean-Up Apri16 Evening Meeting Appoint 3 PEC Members Appoint 2 DRB Members First Reading, Ordinance re: Rezoning ArosalGarmisch Housing & Park Site Second Reading, Ordinance re: Lionshead Code Amendment Second Reading, Ordinance re: Lionshead Rezoning Second Reading, Ordinance re: Exempt PEC Member from DRB Update an U.S. Forest Service Controlled Burn April 73 Work Session PEC/DRB Review # # # ~.1 L.~.J VAIL TOWN COUNCIL - MINUTES TUESDAY, MARCH 16, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, March 16, 1999. The meeting was called to order at approximately 7:00 P.M. COl1NCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnetk Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob Mcl_aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was an appointment to the Vail Valley Marketing Board. There was one open position an the Vail Valley Marketing Board with a term expiration date of December, 2000. The Town Council voted by written ballot. Council member Sybill Navas made a motion to appoint Sandra Sage to the Vail Valley Marketing Board, and Council member Bab Armour seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda were appointments to the Art in Public Places Board. There were three open positions on the Art In Public Places Board all with a term expiration date of April, 2002. The Town Council voted by written ballot. Council member Sybill Navas made a motion to re-appoint Sherry Dorward, George Lamb, and Kyle Webb to the Art In Public Places Board, and the motion was seconded by Council member Bob Armour. A vote was taken and the motion passed unanimously, 7-0. Mayor Rob Ford thanked everyone for applying for these positions The fourth item on the agenda was second reading of Ordinance No. 2, Series of 1999, Making Supplemental Appropriations from the Town of Vail General Fund, Booth Creek Debt Service Fund, Heavy Equipment Fund, Housing Fund, Capital Projects Fund, and Real Estate Transfer Tax Fund of the 1999 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. Steve Thompson, Finance Director, said at this time of the year a supplemental appropriation is required primarily to appropriate funds in 1999 for unspent appropriations in 1998 and to appropriate funds needed far the housing buy down program. The appropriations lapse at the end of the year and need to be re- appropriated each year. The only additional change is adding $79,000 to the budget for the radios discussed at the work session that afternoon. 1 Vail Town Council Meeting Minutes March 16, 1999 Council member Bob Armour made a motion to approve on second reading, Ordinance No. 2, Series of 1999, Council member Ludwig Kurz seconded the motion. Council member Kevin Foley said he voted for the first appropriation, however, he would not vote far it a second time. A vote was taken and the motion passed, 6-1, Council member Kevin Foley against. The fifth item on the agenda was the first reading of Ordinance No. 3, Series of 1999 amending Title 12, Zoning Regulations, By Adding Two New Zone Districts As Chapter 7H: Lionshead Mixed Use 1 District And Chapter 71: Lionshead Mixed Use 2 District In Order To Implement The Lionshead Redevelopment Master Plan; Amending Chapter 2, Definitions, Section 12-2-2: Definitions; Amending Chapter 4, Districts Established, Section 12-4-1: Designated, By Adding Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; Amending Chapter 10, Off-Street Parking And Loading, Section 12-1017: Leasing Of Parking Spaces; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-16: Exempt Areas; Parking Fund Established; Amending Chapter 13, Employee Housing, Section 12-13-6: Type 111 Employee Housing Unit; Amending Chapter 13, Employee Housing, Section 12-13-7: Type IV Employee Housing Unit; Amending Chapter 14, Supplemental Regulations, Section 12-14-19: Satellite Dish Antennas; Amending Chapter 15, Gross Residential Floor Area, Section 12-15-3: Definition, Calculation, And Exclusions, Section 12-15-2: GRFA Requirements By Zone District; Amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted In Zoning Districts; And Amending Title 5, Public Health And Safety, Chapter 1, Public Nuisances, Section 5-1-7: Noise Prohibited. Mayor Rob asked Dominic to clarify for the community members how many times this ordinance had been discussed before. Dominic stated the ordinance had been discussed three times before, plus the mast recent discussion at this afternoons work session. Council member Sybill Navas asked if Ordinance No. 3, Series of 1999 and Ordinance No. 4, Series of 1999 were being discussed together. She said she had concerns with Ordinance No. 4, Series of 1999. Dominic clarified the difference between the two ordinances for the community audience. Council member Sybill Navas doesn't feel it's appropriate to treat the bulk of the Lionshead Redevelopment the same as some of the outlying areas of Lionshead. She would like #o see the outlying areas treated differently from the core area of Lionshead. She wanted staff to iook at changing the permitted uses and the conditional uses for these areas. The properties on the eastern and western ends of Lionshead are more residential. Mayor Rob Ford clarified that the western and eastern end properties of Lionshead might be carved out of the permitted use but be allowed to come before the town for conditional uses on the first floor. Counci! member Sybill Navas said the core area is targeted for more commercial spaces. Council member Ludwig Kurz requested clarification of the last concern. He said lodging is permitted on the first floor on all of the Lionshead properties. Council member Sybill Navas stated commercial property was permitted throughout the Lionshead area. Russ Forrest, Community Development Director, stated that currently the commercial uses in the bulk of Lionshead are a permitted use. ti 2 Vail Town Council Meeting Minutes March 16, 1999 Dominic Mauriello, Chief of Planning, said the reason it would be a conditional use Instead of a permitted use is because a particular area may warrant the location of a hotel or condominium unit on the first floor instead of a commercial space. The conditional use would allow the PEC to make this determination of appropriateness. Further discussion ensued. Dominic said there would need to be another zone district to accommodate the changes requested far the Lodge at Lionshead and Vail International, if that was the Council's desire. Mayor Rob Ford said this was the concern. Dominic made recommendation that the specific parcels be pulled out of the ordinance and then go back to the neighborhoods and draft another ordinance for those properties. He asked Council what properties in the west-end of Lionshead they are referring to. Council member Sybill Navas said the Vail Spa was impacted and possibly the multiple-family areas in the east. Dominic said the western sections of Lionshead were proposed as a community hub, with commercial contemplated in the Master Plan. Dominic asked if by removing the two eastern end properties and Vail Spa, Council would consider moving forward with the ordinance with those exceptions. Council member Sybill Navas asked if the town was limiting conditional uses to multi-residential units from the second floor and above by the wording in the ordinance. Dominic said no. Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 3, Series of 1999, Council member Michael Arnett seconded the motion. Mayor Rob Ford asked for community input. Jim Miller, representing the Lodge at Lionshead, which has 56 owners, said the Lodge at Lionshead has been involved with the town staff for 1-112 years in this process. They appreciate the staffs discussions and they had a homeowner's meeting in July and wish to be cooperative and supportive of the Lionshead Master Plan but said they need mare time to discuss with all of the owners. We requested an exception to the Lionshead Mixed Use - 1 Zone District (LMU1) until the owners of the Lodge at Lionshead understand and agree to the rezoning. He said when you're least informed; you're more concerned. They are definitely in favor of doing something with the parking structure, it's an eyesore, and something needs to be done. We is concerned about traffic and parking. The owners like the park-like open space on their street and they want the delivery areas, and the [ike moved. Jim summarized the concerns and requests of the owners of Lodge at Lionshead. He stated John Dunn's purpose was sincere and not threatening. He thanked the council for their attention. Jim Lamont, representing the East Village Homeowners Association (EVHOA), said the EVHOA has memberships who have properties in the Lionshead area, which are affected. He respectfully suggested that between readings it is appropriate to sit down with staff and go through the zoning ordinance as proposed to clarify the zoning issues and concerns. The EVHOA is concerned and does not want the quality of residential areas diminished in any way. The Lion Square Lodge expansion of residential uses would have to go through the conditional use permit process. He said the conditional use process is inconsistently applied. He said he would like the staff to review the changes in use, parking zones districts to mixed use, time-share issues, public notice and the issue of impact fees. He believes issues that can 3 Vail Town Council Meeting Minutes March 16, 1999 be adopted in the ordinance can be rolled forward into all zone districts. He has a concern that fair and equal treatment be applied throughout all the zone districts. Joe Staufer, a local resident, said the same problem might come up in the future in the Public Accommodation (PA) zone district. He said it doesn't make sense to change zoning for properties that are happy with what they currently have now. Ne said this ordinance only applies to one property. He encourages zoning commercial uses for present hotel rooms. He then stated that he had not read either of the proposed ordinances. Mayor Rob Ford asked Dominic and Russ to outline the differences of what zoning is presently there and how this ordinance changes the current zoning. Dominic said the uses stray mostly the same, the ordinance makes these properties consistent with the Lionshead Master Plan. Council member Kevin Foley asked that Section 12-15-2 be changed as discussed earlier and incorporated into the motion, by adding the term "up to". Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 3, Series of 1999 with the modification, Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Tom Moorhead said John Dunn stated he was not certain, but thought a property owner approval was needed to rezone a property. It is basic to zoning that the interest of the property owner is secondary to the common interest of the area. The zoning regulation must be reasonable in relation to khe property but there is no requirement that there be consent by the property owners. The sixth item on the agenda was first reading of Ordinance No. 4, Series of 1999, an ordinance amending khe Official .Zoning Map For The Town Of Vail In Accordance With Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Parcels Of Land In The Lionshead Area In Accordance With The Attached Map To Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; And Rezoning Tract E And The Lionshead Parking Structure In Accordance With The Attached Map To General Use District. Dominic Mauriello, Chief of Planning, said this is an ordinance rezoning areas of Lionshead to new zone districts. Lionshead Mixed Use 1 and Lionshead Mixed Use 2 Districts in accordance with the map included in your packet and rezoning Track E and the Lionshead parking structure from Parking District to General Use District. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. ~, Series of 1999, which are included in the Town Counci! packet. The Planning and Environmental Commission, at its February 22, 1999 meeting, recommended approval (unanimously) of the proposed rezonings. Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 4, Series of 1999, with the condition of removing the Vail International building and the Lodge at Lionshead building from the ordinance, the motion was seconded by Council member Ludwig Kurz. Additional discussion ensued. A vote was taken and the motion passed unanimously, 7-0. 4 Vail Town Council Meeting Minutes March 16, 1999 The seventh item on the agenda was first reading of Ordinance No. 5, Series of 1999, an Ordinance Amending Title 3, Chapter 4, Section 3-4-1 of the Municipal Code, to Remove Planning and Environmental Commission (PEC) Representation on the Design Review Board (DRB}, Jeff Hunt, Senior Planner, said the existing language of Chapter 4, Design Review Board, of the Town Code, states that "The design review board shall be composed of five {5) members. Four {4} members shalE be residents of the Town, appointed by the Town Council, and the fifith member shall be a member of the Planning and Environmental Commission of the Town." He said PEC members have stated that the amount of time necessary to attend both the PEC meetings and the DRB mee#ings was excessive and difFcuit for working professionals to attend. On February 23, 1999, the Town Council directed staff to present an ordinance that would remove the requirement that a PEC member serve on the DRB. Diana Donovan, a local resident, said she served on the DRB and the PEC in years past and said she feels it is very important that a PEC member be on the DRB board. She feels it is a cop ouk and lack of commitment. She said it is important to have the overlap and that it is not essential all the time. The tie between PEC and DRB is not necessarily a bad thing. She doesn't think it is a good idea to do away with this requirement, The boards operated this way for 30 years. Council member Ludwig Kurz made a motion to approve on first reading, Ordinance No. 5, Series of 1999, Council member Mike Jewett seconded the motion. Council member Ludwig Kurz said one of the reasons it is difficult to get and retain good people because it takes a lot of time to do the job. He agrees that #here are times and issues that it is a good idea to have the contact between DRB and PEC. There are ways to have that happen without it being the same structure as in the past. Council member Bob Armour said he could argue both sides of this issue. He said he wiil vote in opposition because as a farmer PEC member he saw changes an projects between the time it went from the PEC and the DRB time frames and the changes fell through the cracks. Council member Mike Arnett said that when he served on the DRB, while at times it was beneficial to have a PEC member on the DRB, he felt at times it was unfair to the applicant to have a PEC member on the DRB. He stated at times the term of the PEC member would be up and then another PEC member would be on the DRB, which hampered the process. He will vote in favor of the ordinance. Council member Sybill Navas said she can see both sides of this issue but would vote against this ordinance and stated the cross communication between the boards is valuable. A vote was taken and the motion passed, 4-3, Council members Bob Armour, Sybill Navas and Kevin Foley against. The eighth item on the agenda was Ordinance No. 6, Series of 1999, an Emergency Ordinance Extending the Terms of the Present Members of the Planning and Environmental Commission {PEC} and the Design Review Board {DRB) for Ninety {90} Days from March 31, 1999 and Declaring an Emergency. Tom Moorhead, Tawn Attorney, said the Town of Vail code states the expiration of some of the current board members is March 31, 1999. He said there are currently three PEC openings and two DRB openings. Council members Ludwig Kurz asked if currant members have a choice in the matter. Russ Forrest, Community Development Director, stated they have talked with the current members. He said the Town Council wishes to ex#end the period of time to advertise for available positions on the Planning and Environmental Commission and Design Review Board to allow for more applicants to submit their letters of interest in the Boards. 5 Vail Town Council Meeting Minutes March 1fi, 1999 Council member Bob Armour made a motion to approve emergency Ordinance No. 6, Series of 1999, Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The ninth item on the agenda was Resolution No. 4, Series of 1999, a Resolution Adopting the Miller Ranch-Berry Creek Intergovernmenta! Agreement. Mayor Rob Ford stated this Intergovernmental Agreement has been in the works for 14 months. This agreement is a "broad stroke" for parcels of land at the Miller Ranch Berry Creek property. It was discussed at the work session earlier today. We said the Council member Mike Arnett met with the other partners of the property about where to go after this IGA is approved. The IGA has been approved by the Recreation Authority Board of Directors and is now being reconsidered by the Vail Town Council and requested the Council to adopt Resolution No. 4, Series of 1999. Council member Bob Armour asked about his long-standing concern with regard to the long-term expense to the Vail Taxpayers. The Town of Vail owns 60%, so is this exposing the Town of Vail to 60% of the infras#ructure. Tam Moorhead, Town Attorney, said the IGA does not authorize any expenditure of funds or building of any infrastructure. He also stated there could be no action taken without the Town of Vail vote on the Eagle County Recreation Authority. Council member Bob Armour asked if any infrastructure of the roads would need to have a Town of Vail representative. Tom said any action taken on this property requires atwo-thirds approval of the board, which means the Town of Vail would have to vote in favor of any changes. Council member Bob Armour said the 1990 IGA is convoluted. Council member Kevin Foley thanked everyone involved for their efforts and for explaining the process. John Canning, a 12-year resident of East Vail, stated he has concerns with the IGA. He thought the original purpose of this property was for open space and recreation. He operated the Berry Creek Ranch for two years and knows a lot about the property. He said he feels this is the most dysfunctional board because nothing has ever been done. He wants to know what is going to happen to this property. He is concerned that the recreation authority decided to partner with the school district and now the school district is running the show. He doesn't want a road in the middle of the property. We is also concerned if funds to purchase khis property came from RETT funds. Tom Moorhead, Town Attorney, said it is his understanding khat RETT funds were not used. The Town of Vail had an option on both pieces of property. The Berry Creek property is encumbered with an easement for the road. Also, the original contracts that were assumed by the Town of Vail show that what is being done is consistent with the intent originally planned. The far-eastern piece of property is used for the best benefit. This plan is from surrounding property owners input as well as the school districts. Council member Mike Jewett asked Tom and Bob if someone could see the bond that was used to buy the property. Bab McLaurin, Town Manager, said a bond purchased this properly and that Steve Thompson, Finance Director, could show him the documents. ~ Vail Town Council Meeting Minutes March 16, 1999 Tom Braun, representing the Eagle County School District, said there were a couple of hypothetical scenarios of how this property could be designed with roads, utilities, etc. and various opportunities were had by all parties involved. Council member Kevin Foley asked Tam Braun if the siting of the road has been done. Tom Braun, along with concurrence from Tom Moorhead, said the road has not been designed yet. There are alternative methods for the road however they have located the general road as it is on the current map. Tom Moorhead, Town Attorney, said small pieces of property have been conveyed around this area for exchanges of access and easements. Council member Mike Arnett made a motion to approve Resolution No. 4, Series of 1999, Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed, 6-1, Council member Mike Jewett against. The tenth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager discussed the Holy Cross franchise agreement. He said Council might want to reconsider the franchise fee. Council member Bob Armour asked what time frame #hey have to make decisions. Bob McLaurin said they have until July. He said budget issues are being discussed now. Council member Kevin Foley asked if 4% was a normal franchise fee. Bob McLaurin said other cities have 3%-4% franchise fees. Bob also stated there was a great "sustainable conference" the last 2 days. He complimented Russ Forrest for doing a terrific job putting it together. As there was na further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was kaken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:3fl p.m. ~O~ ~6` i ~ A ~ '''~a.,,C~LOF P~,~+~`` ATTEST: ~ ^ ~. ~~ Y~ Lore ' Ikon Idson Town Clerk 7 Respe y subm~ ed, Rob Ford Mayor Vail Town Council Meeting Minutes March 16, 1999 ~~ TOWN OF VAIL ~ 5 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY March 17, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAiL TOWN COUNCIL HIGHLIGHTS FOR MARCH 16 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Art In Public Places Board Positions In preparation for the evening meeting, the Council reviewed applications from three members of the Art In Public Places Board who had applied for reappointment. The three (Sherry Dorwood, George Lamb and Kyle Weber) were later appointed to terms expiring April 2002 at the evening meeting. --Senior Citizen Mailing The Council heard an update on a senior citizen survey from Kathleen Forinash, Eagle County Social Services director. Within the next 10 days, the survey will be mailed to approximately 1,200 registered voters within Eagle County who are 60 years old or older. Also, the survey will be mailed to a random sampling of residents in the 50-59 age bracket. The survey will probe future concerns of seniors, including social, health, recreational, and graduated care desires. The Town of Vail is contributing $1,500 to assist in the effort. According to Forinash, about 18 percent of the over 85 county population resides in Vail. Survey results will be available in May. --Lionshead Code Amendments In preparation for the evening meeting, the Council reviewed two ordinances that would implement the newly-approved Lionshead Redevelopment Master Plan. Much of the discussion centered around a proposal to include the Lodge at Lionshead and Vail International within the same zone district as the Lionshead Mall area. The proposal has received opposition from same members of the community who say expansion of commercial businesses to the easternmost side of Lionshead would be detrimental to the area's residential character. John Dunn, an attorney representing the Lodge at Lionshead, questioned the town's authority to rezone areas without consent of the property owners. He also questioned the town's notification process. Also yesterday, Bob Lazier, a Lionshead property owner, voiced opposition to an expansion of retail along West Meadow Dr. He said the corridor should be preserved as a "walking corridor," allowing people to take a break from the commercial areas. Noting that his tenants were already having a tough year, Lazier said additional retail opportunities would be a step in the wrong direction. Reflecting upon Lazier's remarks, Councilmember Sybill Navas noted that white there's a need for improved and consolidated commercial areas, it could be {more) ~~ RECYCLED PAPER Vail Town Council HighlightslMarch 16, 1999/Add1 dangerous to stretch the commercial areas out. Councilman Ludwig Kurz challenged his colleagues to avoid using reaction to a bad season as a basis for long-term decision making. As the discussion concluded, at the suggestion of Sybill Navas, Councilmembers asked Town Attorney Tom Moorhead to research John Dunn's questions regarding the town's ability to rezone without the consent of the property owners. Please see evening meeting briefs for additional actions. --Miller Ranch-Berry Creek Intergovernmental Agreement Next, the Council heard an overview from Ludwig Kurz and Rob Ford regarding the latest developments with the Berry Creek Fifth property and the Eagle County Recreation Autf~o~ity. Kurz and Ford, who have been representing the Vail Town Council on the Authority.for the past . year-and-a-half, asked colleagues to reconsider the proposed Intergovernmental Agreement due to additional compromises that have been reached with the other partners. The Council had voted 4-3 to defeat the IGA at its March 3 evening meeting. At the time, several Councilmembers had expressed concern that the proposed housing component would exclude the opportunity to house some of Vail's seasonal workers. Since then, Councilman Michael Arnett said he's worked out some language with the partners that appears to satisfy Vail's needs. The proposal would enable all rental units allocated to the Town of Vail to be rented to anyone who works in Vail In addition, Arnett reminded Councilmembers that as a 60 percent property owner, Vail has veto power to control future decision-making on the Berry Creek Fifth property, Councilman Michael Jewett continued to express his interest in placing a conservation easement on the open space parcels that are to be conveyed to the Recreation Authority by the Eagle Coun#y School District. Later in the evening, the Council voted 6-1 (Jewett against) to approve the IGA. See evening meeting briefs for additional details. --1989 Town of Vail Community Survey Format M The Council reviewed and approved the format for the town's 1999 community survey. For the first time in its 11-year history, the survey will be conducted by telephone as well as the Internet this year. Previously, the town has used amail-back version. The change is being implemented to coincide with the town's biennial budget process, in which afull-scale mail-back survey will be alternated with ascaled-back telephone and lnternet survey during the "off year." RRC Associates of Boulder will be contracted to conduct the research. About 500 telephone interviews will be conducted beginning March 22. Recipients will be asked to rate their satisfaction with various town services. The lnternet survey will mirror questions on the telephone survey and will be launched in April. During discussion, Councilmembers asked researchers to use a high level of diplomacy during the calls so as not to be confused with a telemarketing call. Survey results will be available in mid-May. For mare information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Affordable Housing Pricing and Subsidy After reviewing the staff rationale for pricing of the East Vail "buy-down" affordable housing unit, Councilmembers retained the $140,000 recommended resale price. The free market unit was purchased by the town for $156,500 on March 1. The unit will now be deed restricted as employee housing and sold to a qualified buyer during a Pottery drawing on April 8. Applica#ions are due March 22. To date, 19 applications have been requested. During discussion yesterday, Councilman Bob Armour suggested the town have the right of first refusal to buy back the property during future re-sales. Also, Councilman Michael Arnett expressed an interest in finding creative ways to stretch the town's $100,000 buy-down budget to allow for the purchase of additional properties. For more information, contact Nina Timm in the Community Development Departmen# at 478-2144. {more} Vail Town Council HighlightslMarch 16, 19991Add2 --Information Update In preparation for the evening meeting, Mayor Rob Ford explained the nature of an emergency ordinance to extend the terms of the Planning and Environmental Commission and Design Review Board members. The ordinance is necessary, he said, due to the lack of applicants for openings on the volunteer boards. The terms wil€ be extended to June 30 or until the new appointments are made. Citizen applications are now being taken through March 31. During discussion, it was noted that some of the previous applicants had felt intimidated by the Counci€ interview process. Councilmembers agreed to reduce that level of anxiety by providing interview questions to each of the candidates in advance: For more information, contact Lorelei Donaldson in the Town Clerk's Office at 479-2136. . Announcements included: • a joint meeting between the Vail Town Council and Planning and Environmental Commission to discuss proposed amendments to the Public Accommodation Zone District is scheduled for noon on March 22 • the Town Manager's annual employee break#ast will take place from 7 to 9 a.m. Apri€ 1 at Seasons at the Green. Next, Councilmembers discussed possible trans€t€on dates for end-of-season bus service and the return of free parking in the structures. Possibilities include shifting to the summer bus schedu€e on April 5 with the last day of paid parking on April 18; or moving both to Apri€ 11. Councilmembers asked to review the financial impacts at next Tuesday's work session. Town Manager Bob McLaurin explained the need to add $80,000 to the supplemental appropriation to cover the cost of additional radios to implement conversion to the 800 MHZ radio system for the Police, Fire and Public Works departments. McLaurin also said he'd be visiting with Council soon regarding ideas for increasing revenues and reducing expenses to address projected shortfalls in the 2000 budget. --Council Reports Sybi11 Navas said the community #acilities team would be meeting Friday to interview and select qualified design groups who'll be hired to develop facility concepts for the community. Navas also distributed a sheet listing the mast recent allocations from the Specia€ Events Commission. --Other Michael Jewett inquired about a constituent's question regarding abandoned cars in East Vail, as well as complaints from a Vail Village hotelier about loading and delivery. In addition, Jewett asked about the nature of an upcoming discussion on the Bright Horizons day care space. That discussion wi€I include an update on efforts to find another day care operator to take over the space, as well as next steps. Evening Session Briefs Counci! members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Vail Valley Marketing Board Appointment The Council voted 7-0 to appoint Sandra Sage to serve an the Vai€ Valley Marketing Board for a term to expire in December 2000. Sage is corporate director of sales and marketing for East . West Resorts. (mare) Vail Town Council HighlightslMarch 16, 19991Add3 --Art !n Public Places Board Appain#men#s The Council voted 7-0 #o reappoint Sherry Dorwood, George Lamb and Kyle Weber to the Art In Public Places Board. The new terms expire in April 2002. --Supplemental Appropriation The Council voted 6-1 (Foley against) on second reading of an ordinance to provide a $4.3 million supplemental to the 1999 budget. Most of the appropriation represents projects budgeted in 1998, but not yet completed. In addition, the supplemental reflects a $1 million expense for the town's affordable housing buy-down program to be offset by revenues of the same amount. An additional $80,000 was added during second reading to cover the cost of additional radios to complete the conversion of the 800 MHZ sys#em for emergency services. In voting against the measure, Councilman Kevin Foley said the town should be held more accountable in spending its money. --Lionshead Code Modifications Ordinance The Council voted 7-0 to approve an ordinance on first reading to implement the newly-approved Lionshead Maser Plan by creating twa.mixed use zone districts in Lionshead. The ordinance reflects modifications made previously by the Council to more closely mirror permitted and conditional uses currently allowed within Lionshead under the Commercial Core II zone district. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Lionshead Rezoning Ordinance The Council voted 7-0 an first reading to approve a modified ordinance that rezones areas of Lionshead from Commercial Core II to "Lionshead Mixed Use 1" and "Lionshead Mixed Use 2" to reflect implementation of the Lionshead Master Plan. However, due to concerns expressed earlier in the day regarding the appropriateness of extending the rezoning to the Vail International and Lodge at Lionshead properties, the Council excluded the two parcels from the ordinance and authorized staff to meet with representatives from the two properties for continued discussions. During deliberations, the Council heard from Tawn Attorney Tom Moorhead, who said the town has the authority to rezone properties without the consent of property owners so long as the rezoning is reasonable and for the common good of the community. Also speaking yesterday was Jim Miller, representing the Lodge at Lionshead, who listed a series of concerns regarding the rezoning ordinance as well as other elements of the Lionshead Master Plan. Jim Lamont of the East Village Homeowners Association asked for resolution of several issues, including conditional uses for lodging on the first floor of structures, time share, public notice, impact fees and parking zone districts, while Joe Staufer said the changes would encourage too much commercial at the expense of lodging, however, admitting that he had not read the ordinances in question. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Code Modification to Exempt PEC Member from Serving on DRB The Council voted 4-3 (Foley, Armour, Navas) to approve first reading of an ordinance that would remove a Town Code provision requiring a Planning and Environmental Commission member serve as the fifth member of the Design Review Board. The change was suggested by members of the PEC who have said the amount of time necessary to attend both the PEC meetings and the DRB meetings was excessive and difficult far working pro#essionals. During discussion, Diana Donovan, who served 14 years on the PEC, said it was important to keep a PEC member on DRB during reviews of major projects. Council- reaction was mixed. Ludwig Kurz noted the current difficulty in recruiting community members who have the time #a serve on r • (more) Vail Town Council HighlightslMarch 16, 19991Add~F town boards. He also noted ways in which the PEC could interface with the DR13 without a structured ordinance. Bob Armour described how the overlap can be useful in flagging unapproved changes that might slip through the cracks between one board and the other. Michael Arnett said the overlap was useful to the DRB at times, but when it came time for transition to a new member, this became difficult as the transitions were occurring at the same time major project reviews were coming to an end. Sybill Navas, who noted the value of cross communications, reiterated a suggestion made previously in which the town would recruit an individual who has time to serve full time on both boards. --Emergency Ordinance to Extend PEC and DRB Terms to June 30 The Council voted 7-0 to approve an emergency ordinance to extend the terms of the PEC and DRB members to June 30 or until new appointments are made. The extension was necessary due to the lack of current applicants. A recruitment campaign is currently underway with applications due March 31. For additional details, please see work session briefs. --Miller Ranch-Berry Creek intergovernmental Agreement The Council voted 6-1 (Jewett against} to approve the Intergovernmental Agreement between the Eagle County Recreation Authority and the Eagle County School District for the Miller Ranch and Berry Creek Fifth properties. This, after the Council voted 4-3 to defeat the IGA at its March 3 meeting. During discussion, Councilman Bob Armour reiterated concerns about the possibility for on-going cost-sharing expenses associated with the property. In response, Town Attorney Tom Moorhead indicated the IGA does not authorize the building of infrastructure or the expenditure of funds. In addition, he said the town will continue to have veto power in future decision-making. Representing the School District, planner Tom Braun gave examples of cost- recovery scenarios for utilities and other infrastructure costs that could be shared by the school district. Also yesterday, the Council heard from John Canning of East Vail who ques#ioned the appropriateness of a mixed use development on the site. He also asked if funds to acquire the properly came from Vail's Real Estate Transfer Tax. in response, Town Manager Bob McLaurin said bonds were used to make the purchase. Councilman Michael Jewett suggested the paperwork on the property's financing be made available for public inspection. --Town Manager's Report In his Town.Manager's Report, Bob Mcl.aurin noted the Council may wish to consider increasing the Hofy Cross Energy franchise fee from 3 to 4 percent. This would generate about $100,000 annually to the town and would comply with all provisions of the Tabor Amendment. Also, McLaurin complimented Russell Forrest, Community Development Director, for his work in organizing ajust-completed environmental conference. McLaurin said the work will lead to improved collaboration between the ski industry and mountain communities across the country. UPCOMING DISCUSSION TOPICS March 23 Work Session PECIDRB Review Discussion of City MarketlBright Horizons Space Apri! 6 Work Session Discussion of ArosalGarmisch Housing ReplattinglRezoning Interview for 3 PEC Positions Interview for 2 DRB Positions Discussion of Model Traffic Code Vaii Town Council Highlights/March 16, 1999/AddS Aprii 6 Evening Meeting Appointment of 3 PEC Members Appointment of 2 DRB Members Pirst Reading, Arosa/Garmisch Housing Repiatting/Rezoning Second Reading, Lionshead Code Amendments Second Reading, Lionshead Rezoning Second Reading, Modify Code to Exempt PEC Member from Serving on DRB April 13 Work Session PECIDRB Review # # # w ~a~% 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY March 3, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 2 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Luncheon with Mammoth Lakes Elected Officials Town Council members and staff met with their Mammoth Lakes, Calif., counterparts for a lunch and discussion at LaBotega from noon until the start of the work session. Discussions involved a variety of topics, including: employee/affordable housing; transportation; skier days; revenue collections; Vail's ski lift tax; zoning incentives for redevelopment; and community and guest facilities. Although the two communities have much in common, it was also agreed that the differing stages of development have created dissimilar problems and challenges. In addition to Vail, the 28 member California delegation will be visiting Beaver Creek, Steamboat Springs, Crested Butte, Keystone, Breckenridge, Aspen, and other Colorado resorts as they put together a cross-section of their collective findings. --Lionshead Zone Districts During its first review of an ordinance that would create two new mixed use zone districts in " Lionshead to implement the newly-approved Lionshead Redevelopment Master Plan, the Council directed staff to amend the draft to more closely mirror permitted and conditional uses .within Lionshead's existing zone district, known as Commercial Core II. Those changes include limiting permitted uses to lodging, employee housing or other residential-based units on a building's second floor or above, while commercial-type uses would be allowed by conditional use on those floors. Councilmembers said the change would be more reflective of Council's goal to use the upper floors to increase Vail's bed-base. Other issues raised by Council during yesterday's review included: the need to complete atown-wide parking analysis to determine the future status of the parking-pay-in-lieu option and the need to review the town's provisions for time share, fractional fee units and interval ownership. In addition, Councilmembers expressed concern about a proposal to require applicants within the Lionshead zone districts to mitigate direct impacts of their development on public infrastructure. As proposed, developers would be required to help mitigate project impacts through roadway improvements, pedestrian walkway improvements, streetscape improvements, stream tract/bank improvements, public art improvements and other similar improvements. Jim Lamont of the East Village Homeowners Association suggested the mitigation impacts be debated and applied townwide rather than the • two Lionshead zone districts. While Councilmembers Michael Arnett and Sybill Navas wondered 'rf the mitigation requirement would discourage redevelopment, senior planner Dominic Mauriello said the provision was intended to alert developers early-on as to possible requirements rather than surprising developers with unforeseen conditions at the time of approval. Also, according (more) ~~~ RECYCLED PAPER Add iCfOV Council Highlights/3-2-99 to Mauriello, mitigation would be intended to be balanced with the primary goal of providing incentives for redevelopment. Due to the extent of changes in the draft ordinance, Councilmembers agreed to postpone first reading of the ordinance to the March 16 evening meeting. The ordinance also will be reviewed at the March 9 work session. Far more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Lionshead Rezoning During a brief review of a companion ordinance that would rezone properties in Lionshead in accordance with the Lionshead Redevelopment Master Plan, Councilmembers Sybill Navas and Michael Arnett questioned the appropriateness of allowing commercial uses within the residential areas. Also, Jim Lamont of the East Village Homeowner's Association expressed similar points, as well as concerns for the retention of public parking and adequate loading and delivery areas. The ordinance will be reviewed again at the March 9 work session with first reading scheduled for the March 16 evening meeting. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Supplemental Appropriation In preparation for the evening meeting, the Council reviewed a report from Finance Director Steve Thompson detailing a $4.3 million proposed supplemental appropriation to the 1999 budget. All but $146,000 of the appropriation reflects projects budgeted in 1998, but not yet completed. One of those projects, raising the Manor Vail bridge to allow improved access into Ford Park, will be bid. However, Councilmembers asked to review the bids and associated costs of the project before authorizing the work. Another project is construction of the free right onto the eastbound ramp of I-70 at the Main Vail roundabout. Mayor Rob Ford suggested scheduling completion of the project before July 4 or later in the fall. The full appropriation was later approved on first reading at the evening meeting. For mare information, contact Steve Thompson at 479-2116. --Information Update Councilmembers were reminded of Friday's employee party to celebrate the success of the World Alpine Ski Championships. The gathering will take place from 5 to 7 p.m. at the Dancing Bear. The Council agreed to accept donation of the two Vail 99 countdown clocks from the Vail Valley Foundation. One is located a# Slifer Plaza in Vail Village; the other in Beaver Creek. The Beaver Creek clock will be relocated to the Lionshead bus stop. Both devices will be used to communicate information about special events, road closures and other announcements. Councilmembers were invited to join the Avon Town Council for dinner on April 1 with a time and location to be determined. In response to a request from the Vail Alpine Garden Foundation, the Council voted 6-0 (Kevin Foley was absent during the vote) to redirect a $10,000 pledge originally set aside for construction of the proposed education center. Instead, the $i 0,000 was authorized to be used for the final phase of construction of the rock garden, which is now underway. Councilman Michael Jewett explained that he had withdrawn as the Council's representative to the Alpine Garden Board of Directors. This is because he had been offered anon-voting position an the board, which Jewett said would be unacceptable. The Council then directed Town Manager Bab McLaurin to appoint a staff member to serve in that capacity. Due to complaints about a foul odor at the entry to the Vail Village parking structure, Assistant (more) Add 21TOV Council Highlights/3-2-99 Town Manager Pam Brandmeyer said crews had been attempting to pinpoint and rectify the problem, and town staff believe they have successfully achieved this. Regarding the town's purchase of its first buy-down housing unit earlier in the week, Town Attorney Tom Moorhead said the unit would be placed in#o a public lottery with deed restrictions mirroring the restrictions established for the Vail Commons and Red Sandstone units. The resale price will be based on parameters established earlier by Cauncil, he said, which provides . for an average subsidy of $24,000 a piece for up to 5 units. --Council Reports Ludwig Kurz said the Vai! Valley Arts Cauncil has turned over operation of the annual Vail Arts Festival to the Vail Valley Tourism and Convention Bureau. The Beaver Creek Arts Festival will be run by the Beaver Creek Resort Company This action was taken after the Vail Valley Arts Cauncil folded its operations earlier in the year due to budget constraints. Assistant Town Manager Pam Brandmeyer said the Vail Valley Tourism Bureau would likely ask the Council to reallocate a $3,000 grant originally earmarked to the Arts Council to help fund the Vail Arts Festival event. In preparation for the evening meeting, Rob Ford gave an update on the Eagle County Recreation Authority and the proposed Intergovernmental Agreement (IGA). Ford said he also was continuing to work with the other partners in the authority to express Vail's desire to accommodate housing for seasonal workers as part of the proposed housing mix on the property. The iGA was later turned dawn by a 4-3 vote at the evening meeting. Michael Arnett reported on his attendance at a Tawn of Vail-Vail Associates Community Task Force meeting in which members attempted to articulate a vision for Vail, along with goals and strategies. A request for avan-pooling program also was forwarded to Kevin Foley, who represents the town on the Eagle County Regional Transportation Authority. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Scotty Magoun, a former Town of Vail bus driver, appeared before the Counci! to inquire about the status of a small claims suit the town had filed against him, and later dropped. Mayor Rob Ford encouraged Magoun to schedule a meeting with the town manager. Next, Anne Esson, representing a group described as the Vaii Tomorrow expanded housing team, offered the group's support to place seasonal housing on the town-owned Mountain Bell site north of the Main Vail roundabout, as well as other compatible uses such as a fire station. She asked the Council to fast-track the project so ground could be broken later in the summer. Other citizens echoing Esson's request and expressing an interest in becoming involved in the planning process included Farrow Hitt, Steve Rosenthal, Carol Hymers, Dennis Jones, Sally Jackie, Paul Hymers and Kaye Ferry. Ferry said the group has agreed that the Mountain Bell site is least controversial as a seasonal housing site, given its isolation from other neighborhoods. In addition, she noted that Real Estate Transfer Taxes were no# involved in the • land's purchase. Ferry asked the town for a commitment to move forward with the site planning • so occupancy could occur in the fall of 1999. In addition, Jerry Sibley asked the town to consider relocating the ABC School and the Learning Tree day care operations to the Vail Commons space. (more) Add 3/TOV Council Highlights/3-2-99 In response, Mayor Rob Ford said he'd been "knocked off his feet" by the group's eagerness to move forward on the housing issue. He said a public process would be initiated in the next 30 to 45 days to move forward with the planning. This work will follow some preliminary studies now underway by architect Bill Pierce regarding the suitability of a site for atwo-company fire station. Pierce has been studying two possible sites: a portion of the Mountain Bell property, as well as the Spraddle Creek trailhead site. --Supplemental Appropriation The Council voted 7-0 to approve first reading of an ordinance to provide a supplementation appropriation to the 1999 budget. Please see work session briefs for details. --Lionshead Cade Changes After summarizing the review that occurred earlier in the day at the work session, the Council voted 7-0 to table firs# reading of the Lionshead code change ordinance and a companion rezoning ordinance to the March 16 evening meeting. During the public comment period, Jim Lamont of the East Village Homeowner's Association suggested contacting condominium associations in Lionshead to let them know about the proposed changes. He also suggested consideration of boundary modifications for the rezoning as well as the need to review the parameters for time share units, fractional fee units and interval ownership. Representing Vail Associates, David Corbin asked Council to consider adding flexibility to the list of permitted uses rather than shifting to conditional uses. in particular, he asked that uses associated with lodges, such as meeting rooms, conference facilities and recreational facilities, be allowed as permitted uses on the second floor of buildings or higher (rather than conditional uses). Corbin also asked Council to consider flexibility in defining lodging products, such as time share uni#s and fractional fee units. For mare information, contact Dominic Mauriello in the Communi#y Development Department at 479-2148. --Eagle County Recreation Authority Intergovernmental Agreement The Council voted 4-3 (Arnett, Kurz, Ford) to reject an Intergovernmental Agreement (IGA) between the Eagle County Recreation Authority (Berry Creek 5th) and the Eagle County School District. The IGA had sought to convey specific properties between the two entities to allow for a mixed use development on the adjoining parcels. But in making a motion tv reject the IGA, Councilman Michael Jewett said he's wasn't comfortable with the document in its current form. Jewett lis#ed issues such as cost-sharing and the need to place a conservation easement on an open space parcel as reasons why he couldn't support the current IGA. Sybill Navas raised issues about water rights and cost-sharing, while Bob Armour expressed concerns about the continuation of Vail's BO percent cost-sharing requirement. Earlier in the day, Michael Arnett had asked if the IGA wasn't placing the "cart before the horse" because of continuing discussions about the property's affordable housing component. --Town Manager's Report Bob McLaurin indicated the Federal Highway Administration and the Colorado Department of Transportation have approved the town's request to construct a free right onto the eastbound ramp of I-70 at the Main Vail roundabout. He said the project would be bid in the next 60 days. (more) ~~ ti ti Add 4/T~V Council Highlights13-2-99 UPCOMING DISCUSSION TOPICS March 9 Work Session Interview Applicants for Vail Valley Marketing Board Interview Applicants for Planning and Environmental Commission Discussion of A-Frame Affordable Housing Development Program Lionshead Code Amendment and Rezoning March 16 Work Session Interview Applicants for Design Review Board Interview Applicants for Art In Public Places Board Senior Citizen Survey Mai4ing Discussion of Marriott Special Development District March ~6 Evening Meeting Appointment of Vail Valley Marketing Board Member Appointment of Planning and Environmental Commission Members Appointment of Design Review Board members Appointment of Art In Public Places Board members First Reading, Marriott Special Development District Second Reading, Supplemental Appropriation First Reading, Lionshead Code Amendment First Reading, Lionshead Rezoning March 23 Work Session PECIDRB Review Discussion of Model Traffic Code Discussion of City MarketlBring Horizon Space # # # ~~ ~~'" TOWN OF VAIL~ South Frontage Road fail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY March 1 a, 1999 Contact: Suzanne 5ilverthorn, 479-2115 Community Information Officer VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 9 ti • • Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Kurz --Interview Applicants for Vail Valley Marketing Board (VVMB) In preparation for selection at the March 16 evening meeting, the Council interviewed three applicants for one opening on the VVMB. The applicants are Adrienne Kingman, manager of the Something Special retail store in Vail Village; Sandra Sage, corporate director of sales and marketing for East West Resorts; and Les Utley, general manager of the Vail Athletic Club Hotel and Spa. Please note: the application deadline for openings on the Design Review Board (pending receipt of any additional applications by today's 5 p.m. deadline) and Planning and Environmental Commission will be extended to March 31 due to the current lack of the number of applications necessary to fill the seats. --DRBIPEC Report During a review of the most recent meetings of the Design Review Board and Planning and Environmental Commission, Counciimembers asked for an update of PEC's review of the Antler's redevelopment proposal. In response, senior planner George Ruther said that while the PEC was becoming more comfortable with the applicant's ability to meet the zoning requirements, there were continued concerns about the project's architecture. Next steps include a conceptual review by the Design Review Board, with eventual consideration of the Special Development District by the Town Council. A second Special Development District request within Lionshead, this one from the Marriott, also will be reviewed by Council in the coming weeks. Once the Lionshead Redevelopment Master Plan is implemented (iri the form of code modifications and rezoning), the two applicants will have the ability to change their applications from an SDD #o a major exterior alteration. Other applications discussed by Council included a proposal for a new primary/secondary residence on Davos Trail; a separation request on Beaver Dam Circle; and a temporary deck extension at Los Amigos. --Development Program for the A-Frame Site After reviewing a staff memo describing the affordable housing development program for the town-owned A-frame site at 2fi57 Arosa Dr., the Council gave the go-ahead to continue moving forward with the design process. The town has proposed a teardown-rebuild project at the site, replacing the existing single family structure with a duplex. The new structure will be deed restricted. Neighboring residents, led by architect Kathy Langenwalter, helped revise an earlier design to address concerns about access, orientation and aesthetics. Langenwalter donated her services to the town. As proposed, the north side duplex would have 2 bedrooms, 1.5 baths (more) ~~~ RECYCLEDPAPER Add 11TOV Council Highlights/3-9-99 . and a 2-car garage. The south side duplex would have 3 bedrooms, 2 baths and a 2=car i garage. A rear setback variance wilt be required from the Planning and Environmental Commission to address a drainage hazard. During discussion, Councilman Ludwig Kurz asked if the new design would be more costly to the town. Other than some increased asphalt, Nina Timm of the town's housing office said the square footage is similar to the previous design. Next steps include issuing a request for qualifications (RFQ) to hire adesign-build team for both the A-Frame and the town`s six-unit housing development on Arosa-Garmisch, with ground possibly broken by July on bath projects. Councilman Michael Arnett inquired about the possibility of doing the framing work off-site during construction. Far more information, contact Nina Timm ~at 479-2144. --New Lionshead Zane Districts in preparation for first reading on March 16 of an ordinance that would implement the newly- approved Lionshead Redevelopment Master Plan by creating two mixed use zone districts in Lionshead, the Council reviewed modifications to the draft ordinance. The changes were suggested during Council's first review of the draft on March 2. At that time, Council directed staff to amend the draft to more closely mirror permitted and conditional uses within Lionshead's existing Commercial Core ll zone district. Those changes include limiting permitted uses to lodging, employee housing or other residential-based units on a building's second floor or above, while commercial-type uses would be allowed by conditional uses on those floors. Also yesterday, Councilmembers agreed to add clarifying language to a section describing responsibilities associated with mitigation of deveiopment impacts. The intent, Councilmembers said, is to seek mitigation for major development or redevelopment, but not the smaller projects. Councilmembers also acknowledged a request by the Lodge a# Lionshead Phase II to be excluded from the new zone district so as to retain its residential status, rather than allowing the possibility for commercial development. Jim Lamont of the East Village Homeowner's Association expressed concerns about the proposed zoning for Vail International and the Lodge at Lionshead, as well as the west side of Lionshead. The Council will review the draft ordinance again at its March 16 work session, prior to first reading later in the evening. Far more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --information Update The following announcements were made by assistant town manager Pam Brandmeyer: • A joint dinner between the Vail and Avon town councils has been scheduled for April 1 with time and place to be determined. . • A West Vail neighborhood parks discussion has been scheduled for 5:30 to 7 pm March 17 at the West Vail Lodge. The discussion will focus on development of the Arosa- Garmisch property and completion of Buffeter Creek Park. • The annual Town of Vail community survey will be conducted aver the telephone this year rather than the traditional mail-back technique. The new method was selected to coincide with the biennial budget process, reduce costs, ensure statistical validity and to give a majority of Vaii's stakeholders a break from the written survey, which is proposed to resume an an every-other-year cycle in 2600. Councilmembers asked to schedule time during the March i6 work session to review a draft of the survey questions. --Council Reports Kevin Foley, who represents the Council at the Vail Recreation District board meetings, said the VRD representatives were somewhat disappointed that a design to expand Dobson Arena's locker rooms had been modified by the Design Review Board. On a more positive note, Foley said the VRD Board is eager to complete a planning process for community facilities in Vail. The +~ project is currently underway in partnership with the Town of Vail. • (more) !. Add 2/TOV Council Highlights/3-9-99 Ludwig Kurz reported on a recent board meeting of Channe! 5 Vail Valley Community Television. Kurz said Jennifer Boucher, Channel 5's executive director, has resigned after atwo-year stint. A search far a new director is now underway. Channel 5's involvement in providing a direct feed of the World Alpine Ski Championships, as well as other Championships related programming was well-received throughout the community, he said. The towns of Vail and Avon helped to sponsor the programming, while the Vai! Valley Foundation provided in-kind services. Kurz also reported on his attendance at a recent countywide mayors and managers meeting, in which he filled in for Mayor Rob Ford. Kurz said the group was supportive in renewing the meetings to discuss common issues. The next meeting will take place in Eagle. In addition, Kurz said a recent Town of Vail employee party to celebrate the'succeas of the World Alpine Ski Championships had been well-organized and well-received. Rob Ford reminded everyone about the Ski with the Council event scheduled for March 10. Ford said he may be unable to attend, himself. Bob Armour said he and Town Manager Bob McLaurin would be joining members of the Colorado Municipal League and state legislators during a meeting of the Colorado Association of Ski Towns (CAST) in Denver on March i8 and 19. Michael Arnett reported an a recent meeting of the district marketing coalition. He said decisions are still pending by Avon, Minturn, Red Cliff and Beaver Creek regarding interest in pursuing a regional marketing district along with a lodging tax from East Vail to Wolcott. Also, Arnett said he accompanied Nina Timm of the town's housing division during a tour of a possible buy-down unit at Pitkin Creek. Arnett said the owner had expressed interest in a bargain sale to be used as a tax write-off. If owners were to donate a portion of the appraised value of the unit to be used as a tax credit, Arnett said the town might avoid the need for a subsidy of such units, whereby stretching the town's $1 DD,D00 program budget. Arnett said the concept appeared to be an avenue to explore in more detail. --Other At the suggestion of Bob Armour, Counciimembers agreed to add an agenda item to the March 16 work session to discuss the sales price #or Veil's first buy-down unit, which is currentky advertised at $140,DOD. Armour said he had asked previously to involve the Council in a discussion regarding the level of subsidy the town would be required to provide. Also, Armour inquired about a recent newspaper article indicating potential problems with the buy-down resale due to a right of first refusal by the condominium association. In response, Russell Forrest, Community Development Director, said although the town feels comfortable about its ability to move forward with the resale, the town is seeking an independent opinion from a real estate attorney. Once the opinion has been completed, Mayor Rob Ford asked that it be circulated to the community. Kevin Foley thanked his colleagues for understanding a schedule conflict which caused him to leave early from several Council work sessions while he helped the 4th and 5th grade basketball program at Red Sandstone School. Also, Foley raised questions about seasonal transition requirements at Buzzard Park, the town`s seasonal rental housing, and possible improvements to the East Vail and Golf Course bus schedules. (more) Add 3/TOV Council Highiights/3-9-99 UPCOMING DISCUSSION TOPICS March is Work Session Interview Applicants for Design Review Board Interview Applicants for Art In Public Places Board Positions Senior Citizen Survey Maiiing Lionshead Code Amendments Discussion 1999 TOV Community Telephone Survey Discussion Affordable Housing Buy-down Discussion Discussion of Berry Creek 5th IGA March i6 Evening Meeting Second Reading, Supplemental Appropriation First Reading, Lionshead Code Amendments First Reading, Lionshead Rezoning First Reading, Marriott SDD Discussion of Berry Creek IGA March 23 Work Session PEC/DRB Review Discussion of Model Traffic Code Discussion of City Market/Bright Horizon Space April 6 Wark Session Discussion of Arosa/Garmisch Rezoning/Replatting April 6 Evening Meeting First Reading, Arosa/Garmisch Rezoning/Replatting Second Reading, Lionshead Code Amendments Second Reading, Lionshead Rezoning Second Reading, Marriott SDD # # # • • r • • ~~ WORK SESSION MINUTES Tuesday, March 2, 1999 2:00 I'.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on March 2, 1999. All members were present with the exception of Kevin Foley who left the meeting at 4:00 p.m. and did not take part in this vote. Item No. 4, Information Update. A letter was presented to Council from the Alpine Garden Foundation requesting that current dollars in the amount of $10,000, which have been held in escxow for the construction of the Education Center, were asked to be released to finish the ftnal garden phase on the lower bench of Ford Park. Bob Armour moved to approve this request, with a second from Ludwig Kurz. A vote was taken and the motion passed unanimously, b-0. Please see request on reverse side. PAB/aw Attachment .., :. Vllll ~~ A~~2y2e ~~~ Garden Foundation February 2~, 1999 Mr. Bob McLaurin Town Manager 75 S. Frontage Road Vail, CO 8I657 Dear Bob, REC~~VED F~~ ~ 6 ~~~ Since writing you in December about the use of your contribution to an Education Center as a Friend of Betty Ford, we have had serious conversations with President and Mrs. Ford, john Galvin, and our Board of Directors. Collectively we recognized that our plans for an Education Center are indefinitely on hold because of circumstances beyond our control. Although this realization is disappointing, we are inspired by the progress we have made on the Alpine Rock Garden which will complete Betty Ford Alpine Gardens. The Education Center we originally planned was to be constructed beneath the Alpine Rock Garden. Because gifts to the Center were given to honor Betty Ford, we ask that you allow us to honor her in another way by reallocating your gift to complete the final phase of her Gardens. Of the $865,000 total cost of the Alpine Rock Garden, appxaximately $536,040 is needed to complete it this summer and next spxing. The balance of Friends of Betty Ford funds will be held in trust to be used if and when it becomes feasible to launch a building. Interest from the fund will be used to care for the Gardens and to increase their educational focus. A permanent display will be placed in the Alpine Rock Garden recognizing you as a Friend of Betty Ford. While President and Mrs. Ford share our concern over the repeated delays and escalating costs we have encountered in our efforts to build the Education Center, they join in our anticipafiion of the completion of this final phase of Betty Ford Alpine Gardens. (Please see the enclosed conceptual plan and garden descriptions.) We earnestly hope you will choose to honor Betty Ford in a way that can be accomplished much sooner. If you agree, please sign the enclosed card granting permission to reallocate your funds. Reallocation will have no tax effect for this ar prior years. if you da not agree with this modified use of your contributions, you may request in writing that they be returned. This would hive a tax effect in the current year. On behalf of President and Mrs. Ford and our Board of Directors, I would like to express our deep gratitude for your generosity and patience as our garden has evolved. Betty Ford joins zne in signing this letter and thanking you for honoring her in such a special way. Sincerely, ~ ' E ` ~` (jG~i~-~ G Helen S. Fritch Betty Ford President, Board of Directors Honorary Director "Otcr flore~ers in the sunttuer rare as Glorious as ozu• s~roa~~ in the rc~zrite~-." 18~ GORE CREEK pRFVE NAIL, cOLORADO 81$57 • 970.476A403 FAX 970.476.8702 MINUTES TOWN OF VAIL COUNCIL MEETING TUESDAY, MARCH 2, 1999 The evening meeting of the Vail Town Council was called to order at 7:00 P.M. on Tuesday, March 2, 1999. MEMBERS PRESENT: STAFF MEMBERS PRESENT: w ICJ Rod Ford, Mayor Ludwig Kurz, Mayor Pro-tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Scott Magoun, a former Town of Vail bus driver, addressed the Council regarding a small claims suit that had been Bled against him by the Town. He stated he was under the impression the Town had been paid by their insurance company for the damage caused, and was questioning his being sued for the damages as well. Town Attorney Moorhead stated the issue would be investigated and Mr. Magoun should arrange a meeting with the Town Manager. Also under Citizen Participation, Anne Esson, representing the Vail Tomorrow expanded housing team, addressed the Council, expressing their strong support to build rental seasonal housing on the Mountain Bell site, as well as the possibility of a fire station located on that site. Other supporters addressing the Council in favor of seasonal housing were Farrow Hitt, Steve Rosenthal, Carol and Paul Hymers, Dennis Jones, Sally Jackle, and Kaye Ferry. The group also expressed their interest in being involved in the development of this parcel, stating it had the least impact on surrounding neighborhoods and was not purchased with real estate transfer tax money. Kaye Ferry urged the Council to move quickly on the development of this site, with anticipated occupancy by fall of 1999. Mayor Ford stated a public process would be implemented within the next 30 to 45 days to consider both this site and a possible site on Spraddle Creek For the addition of a fire station. He thanked the group for their interest in this site. The second item on the agenda was the consent agenda for minutes of the February 2 and 16, 1999. Sybill Navas made a motion to approve the minutes and Bob Armour seconded the motion. A vote was taken and the motion passed unanimously 7-0. The third item on the agenda was the first reading of Ordinance #2, Series of 1999, an ordinance making supplemental appropriations From the Town of Vail General Fund, Booth Creek Debt Service Fund, Heavy Equipment Fund, Housing Fund, Capital Projects Fund, and Rea] Estate Transfer Tax Fund of the 1999 Budget and the Financial Plan for the Town of Vail. Steve Thompson, Finance Director, presented the ordinance to the Council, stating that the purpose of this ordinance was to roll forward any unspent funds from these specific groups to finish projec#s in 1999. Charles Bernhardt questioned whether the RETT fund was shown in a separate account. Steve Thompson stated that it was shown as a separate fund so that expenditures were shown more easily in the future. After some discussion, Bob Armour made a motion to approve Ordinance #2, Series of 1999, on first reading and Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda was the first reading of Ordinance #3, Series of 1999, an ordinance amending Title 12, Zoning Regulations, relating to the Lionshead Master Plan. Dominic Mauriello, Chief of Planning, presented the ordinance to the Council, stating that after the presentation to the Council at the afternoon worksession, the ordinance had changed dramatically, and wished to postpone the first reading to the March 16th meeting. Discussion followed, with comments from Jim Lamont, East Village Homeowners Association, regarding notification of property owners in Lionshead of proposed changes, rezoning, and timeshare issues. Dave Corbin, representing Vail Associates, also addressed the Council, regarding conditional uses for the redevelopment in the west end considered by Lionshead mixed uses district. After further discussion, Councilmember Mike Jewett made a motion to table the ordinance and Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the first reading of Ordinance #4, Series of 1994, the rezoning of parcels of land to new zone districts. This item was included in the motion to table Ordinance #3, Series of 1999, and was voted on unanimously to table until the March lb`r' evening meeting. The sixth item on the agenda was Resolution #4, Series of 1999, a resolution approving the Miller Ranch- Berry Creek Intergovernmental Agreement. Town Attorney Moorhead presented the proposed resolution to the Council. Discussion followed regarding water rights issues, cost-sharing, affordable housing designations, and the need to place a conservation easement on open space parcels. After some discussion, Councilmember Jewett made a motion to deny Resolution #4, Series of 1999, and Councilmember Armour seconded the motion. A vote was taken and the motion passed 4-3, Councilmembers Arnett, Ford and Kurz against the motion. M The seventh item on the agenda was the Town Manager Report. Town Manager McLaurin stated the Federal Highway Administration and the Colorado Department of Transportation had approved the town's request to construct a free right on the eastbound ramp of 1-70 at the Main Vail roundabout. McLaurin stated the project would be bid in the next 60 days. As there was no further business, a motion was made by Councilmember Arnett to adjourn the meeting and the motion was seconded by Councilmember Armour. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at approximately 8:10 P.M. ..~` \\`~~ yt~y rrlrarrr~rniii~i,~ ~ ,:. ,'\p ~..~~'~~.,,~~` Respect~ull submitte _~ ~ ~. _ /~1 Robert E. Ford ~ :~~r `~ -' Mayor ~//rr1111lllEllli1~1141u~\\ Attest: Lore i D aldson Town Clerk (Minutes taken by Mary A. Caster) ti WORK SESSION MINUTES Tuesday, April 27, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on Apri127, 1999. All members were present with the exception of Rob Ford. 1. Item No. 3, Future of Vail's Marketing Discussion. During the discussion of options that were available for a marketing program for shoulder and summer seasons in Vail, a discussion regarding our election strategy this coming fall was discussed. Mike Jewett moved, with a second from Kevin Foley, to move our November regular municipal election be conducted as an at-the-polls election rather than a coordinated county-wide election ballot. A vote was taken and the motion passed unanimously, 6-0. 2. Item No. 9, Other. Sybill Navas brought up the fact she, as well as others in the community, were uncomfortable with the design anal placement of the 99s countdown clock. Mike Jewett moved, with a second from Kevin Foley, to relocate the countdown clock in the immediate future. A vote was taken anal the motion passed unanimously, 6-0. OWN OF ~AIL~% 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY April 28, 1999 Contact: Suzanne Silverthorn, 479-2115 Community lnformation Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 27 Worlc Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas --PECIDRB Review During a review of the mast recent meetings of the Planning and Environmental Commission and the Design Review Board, the Council inquired about the status of an application to amend the Vail Athletic Club's Special Development District which would allow for an additional dwelling unit and the reduction of $ accommodation units for a net of 4 dwelling units and 46 accommodation units. This item will be discussed by the Council in full at its May 4 work session prior to first reading later in the evening. Counciimember Sybill Navas inquired about the length of time the applicant will be given to comple#e the redevelopment. Currently, based on a 1998 approval, the developer must begin construction by May 1, 2000. Also yesterday, the Council received an update on the DRB's consent approval of an outdoor dining area on town-owned property for Platz'I Bar, located on the east side of the Austria Haus along East Meadow Dr. Before the approval is final, the Council must first grant adeck-lease agreement with the applicant at the town's standard rate of $4.64 sq. ft. This discussion will be scheduled at the May 4 Council work session. Also yesterday, Counciimembers received a copy of a memo from the Community Development Department to members of the Design Review Board clarifying the board's issues of concern regarding~the Marriott's redevelopment project. Review by the Town Council has been tabled until the project meets design review approval by the DRB. For more information on any of the topics mentioned above, contact George Ruttier in the Community Development Department at 479-2145. --Vail Village Merchants` Employee Survey Results The Counci! heard an overview of a recent focus group discussion and a written survey of a sampling of Vail's under-30 workers. Sponsored by the Vail Village Merchant Association, the research was designed #o identify strengths, weaknesses and other issues affecting Vail's seasonal workers. In presenting the material, Kaye Ferry of the Vail Village Merchant Association, said many of the results were surprisingly positive, while other areas, such as housing and parking, were somewhat predictable. Among the surprises: • 46% of the 152 workers surveyed live and work in Vail (higher than expected) • 57% of the 152 workers surveyed live within 15 minutes of their work (higher than . expected) (more) ~~~ RECYCLED PAPER Add 11TOV Council Highlights/4-27-99 • 60% of the 152 workers surveyed drive their car to work (higher than expected) • 51 % of the 152 workers surveyed work only 1 job {higher than expected) • fi5% of the 152 workers surveyed work from 20 to 50 hours per week (higher than expected) Among the predictable: • 41 % of the 152 workers surveyed identified housing as the single largest problem they face while working and living in Vail; 29% identified pay; 6% identified benefits; 5°10 identified transportation; another 5% identified sense of community;.139'° identified "other." Employee desires include: • Better housing affordability, such as $200 per month for adorm-style bed, $300 per month for a shared bedroom in a condo; or $400 per month for a private bedroom. • More parking options • More ski pass options • More career advancement opportuni#ies • Mare fun • More non bar-related activities, similar to a campus student union • More respect and caring from employers • Higher pay for returning workers • Health, retirement benefits • More year-round employment opportunities • Greater sense of belonging in the community • A cafeteria meal program • A bowling alley • More higher education opportunities In response to the merchants' efforts to help identify the problems and potential solutions, Ferry said three representatives have stepped forward to represent the interests of the seasonal worker. Next steps will include taking the fists of wants and needs and asking entities such as the Town of Vail, Vaif Resorts, the merchant community and the Eagle County Regional Transportation Authority to make whatever improvements it can. During discussion, Councilman Michael Arnett thanked the merchants for spending time to conduct the survey, while Councifinember Sybifl Navas said it will be interesting to compare results to a larger employee survey now being conducted by the Chamber of Commerce. ,lim Lamont of the East Village Homeowners Association suggested wider distribution of the survey to improve reliability. For copies of the results, contact Kaye Ferry at the Daily Grind, A78-5856. --Future of Veil's Marketing Discussion Following a brief executive session on contract negotiations related to marketing and legal issues regarding the affordable housing buy-down program, the Council returned to public session to review four marketing district op#ions that were developed during Monday's community marketing meeting. The options include a regional marketing district lodging tax plan based on state legislation passed last year, along with various boundary scenarios (depending on Avon and Beaver Creek's participation). Another option includes aVaif-based approach which would not rely on the marketing district vehicle, thereby creating additional flexibility for use of the funds. The funds would come from voter approval of a lodging tax or possibly a sales tax. During discussion yesterday, Councilmembers directed staff to (more) . Add 21TOV Council Highlightsl4-27-99 continue to pursue options that would use Vail's boundaries as the marketing district. This approach, while not yet precluding an eventual regional district outcome, would enable the taxing issue to be determined by Vail voters. The Council also directed staff to develop a survey plan that would gauge the level of support for the remaining options. During discussion, Councilman Michael Jewett said that while he advocates avail-only marketing program, he can not support a new tax far marketing. He also criticized the #own for constructing streetscape improvements at Slifer Plaza and Seibert Circle last summer, given the budget shortfalls,. c2flirig ` them the "wrong projects at the wrong time." In response, Councilman Ludwig Kurz said the . streetscape improvements were appropriate for the long-term interests of Vail in keeping up with the competition. Councilmember Sybill Navas said she believes merchants support a regional marketing concept similar to the way existing funds have been divided up in the past. Also yesterday, resident Paui Rondeau inquired about the decision making process, while resident Carol Hymens suggested the town set goals for return on investment for the marketing funds. The discussions will resume at 8:30 a.m. on May 3 with the second of fve community meetings, followed by a update to Council at the May 4 work session. Also yesterday, the Council voted 6-0 to establish a walk-in election for Vail's regular municipal election on Nov. 2 rather than amail-in ballot coordinated with the state and county election on the same day. The decision will help shape Vail's timetable in authorizing ballot issues. For more information, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Year land and First Quarter Financial Report Finance Director Steve Thompson briefed Council on the 1999 first quarter financial report. He said a majority of the town's operating revenues are down from last year, including: sales tax, lift tax, parking fees and county sales tax. These revenues make up 67% of the town's revenues. If the trends continue, the town could face a projected annual revenue shortfall of as much as $2 million under a "worst case scenario," according #o Thompson. To date, the town's annual shortfall is approximately $800,000. On a positive note, the town ended the 1998 fiscal year with an increase in its fund balance of $2.1 million, Thompson said. Also, the town will collect a $2 million payment from the Colorado Department of Transportation this year as part of the West.Vail roundabout funding agreement. The payment had not been expected until 2002. This will help offset the 1999 revenue shortfall, according to Thompson. In addition,' Town Manager Bob McLaurin said the town has a hiring freeze in place. Also, Mct_aurin said he'll be presenting budget adjustment recommendations t~ Council during May and June to address the trend of declining revenue grow#h. For more information, contact McLaurin at 479- 2105. --Lionsridge LooplBuffehr Creek Road Street Project Bid Update In the context of the first quarter revenue report, the Council reviewed four bids for the Lionsridge LooplBuffehr Creek Road street reconstruction project. The apparent low bidder is Dow Construction of New Castle at $1.5 million. Once construction inspector fees, contingency fees and other project costs are included, the project bid will be $700,000 below the total project budget of $2.7 million. This street project has been delayed by the town for the past several years due #o budget cuts and other priorities. Town Manager Bob McLaurin said he'd offer a recommendation to Council at next Tuesday's work session regarding the status of the project. During discussion yesterday, Councilman Michael Jewett shared constituent concerns regarding the removal of trees during the project. In response, Town l=ngineer and Acting (more) Add 31TOV Council Highlights/4-27-99 Public Works Director Greg Hall said the project calls for replacement of trees that are removed. Far more information, contact Hall at 479-2160. --Council Reports Kevin Foley, who represents the Council at Vail Recreation District Board (VRD) meetings, said the Town of Minturn has approached the VRD with an interest in finding out how it can join the district. This would require voter approval of a mill levy increase in Minturn. Foley encouraged Counci#members to contact VRD board members with their thoughts and sugges#ions. Also, Foley indicated work is progressing in restating the Ford Park softball fields following their use during the World Alpine Ski Championships. Trench work is currently underway for a sprinkler system, which will be followed by seeding andbr sodding. Foley said the summer recreation leagues will begin using the fields on June 7. Foley also reported yesterday that the Eagle County Regional Transportation Authority would be conducting a planning retreat in Glenwood Springs. Foley chairs the authority as a representative of the Town of Vail. Michael Arnett, who represents the Council on the Vail Valley Tourism & Convention Bureau (WTCB) Board, gave an update on a recent meeting in which WTCB lodging revenues were reported to be down sign#ficantly from last year. In addition, he said the WTCB is spearheading efforts to create a rating system for area lodging products, as well as adding more flexibility #o previous 7-day stay policies. Also, discussions are underway to possibly merge the WTCB central reservations system with the Vail Resort reservations system, he said. Arnett also reported on his attendance at the April 25 community marketing discussion, as well as the April 22 community meeting on the Mountain Bell and Spraddle Creek Trailhead • sites. During a recent visit to Arizona, Bab Armour said he arranged to meet briefly with the city manager of Scottsda#e, Dick Bowers. Bowers had facilita#ed a 1995 retreat of the Vail Town Council. 5ybill Navas reported on the most recent meeting of the Commission on Special Events and Activities. She said the meeting was intended to~ keep tabs on the planning for a special event, Vail Summer Sports Fest on July 31 and August 1, which is being coordinated by Highline Sports. Navas said the event planning was coming along "splendidly." Also yesterday, Navas suggested calling upon the talents and services of the Northwest Colorado Council of Governments (NWCCOG) to maximize Vail's membership dues to the organization. One example would be to use the group to conduct the lodging survey which was discussed earlier during the work session. Navas also reminded Councilmembers of a NWCCQG-sponsored seminar on May 7 regarding housing the workforce in mountain communities. The discussion is from 10 a.m. to 4 p.m. at Manor Vail Ludwig Kurz said he accepted a plaque on behalf of the town during an awards ceremony last Friday. Sponsored by the Eagle Valley Trails Committee, Vail received the "Community Trailbuilder" award for going above and beyond the basic standards of trail building for the Dowd Junction recreational path and the North Trail. Assistant Town Manager Pam Brandmeyer said she filled in far Sybill Navas at the mast recent (more) Add 4CTOV Council Highlightsl4-27-99 Chamber of Commerce Board meeting. Brandmeyer said the Chamber reported it is in goad financial standing, although there are concerns about the impact of the Buddy Pass on future memberships. She said Bruce Mainzer from Vail Resorts reported international and destination skier business was down 15 to 2g percent in Vail for the season. Mainzer said the decline was caused by a variety of things, including the s#ock market drop in August, fires on Vail Mountain and disappointing snow conditions (rather than front range market impacts associated with the Buddy Pass). Several members in the Council meeting audience said they disagreed with Mainzer's assessment. --Other Kevin Foley shared information about a millennium celebration forum sponsored by the Denver Convention & Visitors Bureau to be held on May 7. The discussion is an attempt to calendar New Year's Eve celebrations statewide. Foley suggested someone from the town attend the discussion to pursue a New Year's Eve celebration in Vail as suggested by former councilmember Paul Johnston. Sybill Navas inquired about the status of the Ford Park restoration. She also inquired if the Vail 99 caun#down electronic sign at Slifer Plaza could be relocated due to constituent concerns about aesthetics. That prompted fellow Councilmembers to ask for the immediate removal of the sign. Anew location has not yet been determined. In addition, Navas suggested replacement of several flags in and around town due to their warn andlar dirty condition. In response to a letter written by a contractor regarding grass residential floor area (GRFA) mechanical requirements, Michael Arnett said he agreed with the contractor's assessment and asked the town staff to evaluate the suggestion. Caro! Hymers, representing the Glen Lyon Homeowner's Association, inquired about the status of restoration work at Donovan Park to repair damage done to the lower bench during the World Alpine Ski Championships. The lower bench was used as a parking area. UPCOMfNG DISCUSSION TOPICS May 4 Work Session Discussion of Vail Athle#ic Club Special Development District Major Amendment Discussion of Glen Lyon Office Building Redevelopment Discussion of Future of Vail's Marketing May 4 Evening Meeting First Reading, Holy Cross Franchise Agreement First Reading, Vail Athletic Club Special Development District Major Amendment First Reading, Glen Lyon Office Building Redevelopment Second Reading, Westhaven Condos/Cascade Village SDD Major Amendment May ? ? Work Session PECIDRB Review Discussion of 1suture of Vail's Marketing Site Visit and Town Council Appeal of PEC Approval of Ski Tunnel at Golden Peak # # # VAIL TOWN COUNCIL -MINUTES . TUESDAY, APRIL 20, 1999 7:00 P.M. The regular meeting of the Vai! Town Counci! was held in the Town Council Chambers on Tuesday, April 20, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Michael Arnett Michael Jewett Sybil) Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Bob Armour Kevin Foley Pam Brandmeyer, Assistant Town Manager Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. There was no citizen participation. Prior to going to the next agenda item, Mayor Rob Ford explained that the applicant for agenda • item number four, regarding the Marriott, has requested first reading of Ordinance No. 10, Series of 1999, be tabled to the next meeting of May 4, 1999. The applicant wants to meet with concerned citizens and neighbors and members of the Design Review Board prior to the next meeting. Chuck Madison, representing the Marriott, will be available to speak to anyone about the concerns prior to the May 4, 1999 meeting. Council member Mike Arnett made a motion to table Ordinance No. 10, Series of 1999 to the Town Council meeting of May 4, 1999; Council member Sybil) Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The second item on the agenda was a Presentation of Vail Youth Recognition and Vail Valley Youth Ambassador Awards. Mayor Rob Ford presented the 1999 Vail Youth Recognition Award to Laura Haslee of Battle Mountain High School and Whitney Hopkins of Vail Mountain School. Each student received the award, as well as a $1,000 college scholarship. Mayor Ford afro presented the 1999 Vail Valley Youth Ambassador Award to Emily Sargent of Battle Mountain High School and Jared Staber of Vail Mountain School. Each student received the award plus airfare to and from Mt. Buller, Australia, plus $500 each in traveling expenses. Mt. Buller is Vail's sister resort in Australia. • ~ Vail Town Council Minutes April 2tJ, X999 The #hiird item on the agenda was a slide presentation to illustrate the existing development • standards of properties in the Public Accommodation {PA} Zone District. Mayor Rob Ford said the community could contact the Town offices to add their comments ar to as questions about this item. George Ruther, Town Planner, stated Tom Braun gave a slide presen#ation to the Planning and Environmental Commission (PEC) at their March 8, 1999 meeting. The slide presentation illustrated the various impacts of each of the development standards (setbacks, site coverage, landscaping, etc.) on the development of a site in the Public Accommodation Zone District. The applicant anticipates going to the PEC on May 24, 1999. Staff believes that the slide presentation will be informative to the Council and the community. He handed out development statistics to the Town Council and made copies available to those present in the audience. Tom Braun, an independent planning consultant, gave a brief slide presentation to the Town Council and explained how this impacts the PA Zone District regulations. He said the proposed changes would add qualitative components to the PA zone district along with the quantitative elements. He focused on PA sites in Vail Village, explaining the PA details of each site, starting west going east. The formal review process will begin with the PEC in May, and then coming before the Town Council in June or July. Mayor Rob Ford explained that various properties in Vail Village have undergone rezonings through the Special Development District {SDD) process in the past. Over the years SDD's have been allowed. There is not a lot of cohesiveness or similarities in projects that have been • approved over the years. He said this effort to amend the code is to codify wha# has been taking place over the years, to put the process in writing so the developers and the community around them will know what can be built. He said this item would go to the PEC on May 24, 1999. Jim Lamont, representing the East Village Home Owner's Association {EVHOA), stated some of the members of this association who are in the room may want to speak to the Council also. He said there are concerns with this proposal. Some neighborhoods seem to have general consensus that prior to any density increases, other concerns need to be addressed first. The EVHOA has been critical of same of the proposals in the past. There are more than just PA zoned properties that would be affected by this Ordinance. The affects on other properties and the compatibility with these properties must be addressed. He said the EVHOA wants equal treatment between PA properties and other zone districts. He asked how do you solve other problems first before addressing density issues. He said the Vail Village Master Plan identifies sites that have changed the zoning through the SDD process and wants the Vail Village Master Plan used as the guide for future changes. He said the fast thing we want to show the world is growth for growth's sake. He said that growing for a purpose such as staying competitive and still recognizing the value of what was built in Vail Village doesn't mean to destroy it to save it. He voiced there are certain sites that could take redevelopment such as the Chateau at Vai! and the Vail Village Inn, but to cast all PA properties into same mold is a mistake. He also said the public notice system needs to change also. Currently the process only requires that public notice be mailed to the manager of an adjacent property. When you change Vail Village significantly, it would be better to communicate with all property owners on individual unit by unit basis. This would help build trust between all parties, there needs to be better rapport . 2 Vail Town Council Minutes April 20, 1999 between the town and the community. He said if anyone could do this, this Council could. • Mayor Rob Ford thanked Jim for thinking this Town Council can solve a problem that has been around for 30 years. Diane Milligan, the manager of the Ramshorn Condominiums, read a letter from the President of the Board regarding the Public Accommodation issue. The association is opposed to the proposed changes. They are not opposed to change but the changes need to be carefully planned and reviewed on a case by case basis. If there are changes in the PA zoning, there will be no going back and the impacts may be irreversible to smaller properties. Carol Allman, the manager of the Galatyn Lodge, agreed with Jim Lamont and said there is a necessity to solve other concerns first before solving the density issues. She said there is a need to improve a lot of things in the Village, but bigger is not always better. She stated that giving more or less blanket approval to deveiopers is not a good thing. Going through the lengthy approval process is the only way affected properties can have an opportunity to have a voice in the process. She said she doesn't want Vail to start looking like Beaver Creek with little to na landscaping. She doesn't want the character of the Village to change. Steve Rosenthal, owner of a store in the Village, said the Council has a very difficult task ahead. He said the number one false statement is that nothing is broken. He stated the sales tax revenue is down and there is a need to find a way to increase revenues. He feels there is a need to take care of the primary issue of more beds in the Village, and the other issues can be taken care of later. He stated that Beaver Creek revenues are up and if the trend continues there will be no reason for people to come to Vail. He said if Vail doesn't react to the situation, the taws will not survive. The trend of decreased sales revenue will continue if the Town Council doesn't react. He said he doesn't think the Frontage Road developments should have any restrictions. He said the money wilt come from the tourists and accommodations need to be addressed immediately. Mayor Rob Ford explained that over 50% of the revenues come from sales tax revenue. Carol Allman, said there is an interesting statistic she found. Aspen Ski Resort runs the ski mountain only, and the skiing statistics were down 20% but the sales tax revenue was up 56%. She said this is food for thought and to not blame it on the mountain. The fourth item on the agenda was first reading of Ordinance No. 10, Series of 1999, an ordinance repeafng and re-enacting Ordinance No. 17, Series of 1995, Special Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accordance with Section 12-9A-10 of the Zoning Regulations to allow for the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard thereto. This item was Tabled to the May 4, 1999 meeting (see item after citizen participation) 3 Vail Tawn Council Minutes April 20, 4999 • The fifth item on the agenda was first reading of Ordinance No.11, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 23, Series of 1998 and Ordinance No. 1, 1999, to provide for amendments to Development Area A, Cascade Village, that concern the Approved Development Plan for the Westhaven Condominiums Development Site and the accessory and conditional uses allowed in the Vail Cascade Club & Hotel, and setting forth details in regard thereto. The Town Council reviewed the ordinance at their afternoon work session. George Ruttier, Senior Town Planner, stated on January 11, 1999, the Planning & Environmental Commission {PEC) reviewed and recommended approval of a major amendment to Special Development District No. 4 to allow for the construction of eleven fractional fee club units, seventeen accommodation units and twenty-one employee housing units on the site of the "Ruins". George said the changes were listed on page 5 of the memorandum of January 11,1999. He stated there are eleven conditions of approval by PEC, which included a condition that if the applicant did not build on the site, the "Ruins" would have to be removed. The applicant will have to post a bond with town to provide for this condition. Further discussion ensued. Council member Ludwig Kurz asked George to clarify the number of parking spaces. He said this development should have 74 on-site parking spaces and the project only has 52. What happened to the other spaces? George stated the fractional fee units were reviewed comparable to accommodation unit requirements which allowed for less parking spaces. Council Member Ludwig asked if the bond of 125% to demolish the "Ruins" would bring the site back to natural landscape, including revegetation of the site and removal of the concrete on site now. George said staff could amend the ordinance to read restore and revegetate as well as remove. Council member Sybill Navas asked if the landscaping included the parking lot area. George stated that it doesn't include parking lot area. Council member Sybill Navas asked about the parking pay-fn-lieu. George said one of the options is a pay-in-lieu for parking not on-site. He said the EHU`s are all one bedrooms on the first floor. Carol Hymers, representing the Glen Lyon Homeowners Association, requested the wording on the bond be added per the previous discussion with Council member Ludwig Kurz. George reiterated the developer would either establish a letter of credit with a bank in Eagle County or with the Town of Vail. i 4 Vail Town Council Minutes April 20, 1999 • Council member Mike Arnett made a motion to approve Qrdinance No. 11, Series of 1999 on first reading, and Council member Ludwig Kurz seconded the motion. Further discussion ensued. Council member Mike Jewett stated the updated plans didn't get reviewed by Council or from the audience prior to this evening and asked if #here were any reasons for the community to review the plans. George Ruther stated this item has been before the community no less than 12 times prior to coming before Town Council and the plans have not changed significantly. Council member Mike Arnett said the PEC and DRB did an outstanding job of bringing this project to fruition and the project is better than it was in 1995. Council member Sybiil Navas asked about the parking plan. George said the parking plan has 37 enclosed spaces and 15 exterior spaces. Council member Sybill Navas said she wants to make sure the parking is correct and supports the PEC recommendation on parking. Council member Ludwig Kurz requested that the motion be amended to add the wording to condition #1 Q to add revegetation and removal of the concrete to the condition. Council member Mike Arnett amended his motion to include the modification on condition #10 and was seconded by Council member Ludwig Kurz. A vote was taken and the motion passed, 4-0. Council member Sybil! Navas did not vote. Council member Mike Jewett said Council member Sybill Navas couldn't abstain from voting. Referencing the Town Charter (Section 4.7 -Voting: Any member refusing to vote when not so required by this paragraph, shall be deemed delinquent in his duties and an affirmative vote shall be cast and recorded in his name.}, it was acknowledged Navas was not being delinquent, but more accurately, was not ready to cast her vote because of a clarification and subsequent amendment to that motion. Because the motion had already been voted upon, the motion could not be amended at this point and passed 5-D. Because a motion to reconsider the previous motion was not made at this time, Pam Brandmeyer, Assistan# Town Manager, suggested Council revisit the warding in the ordinance to be clarified upon second reading of the ordinance. Council agreed. The sixth item an the agenda was second reading of Ordinance No. 7, Series of 1999, an Ordinance Annexing An Area Commonly Known As ArosalGarmisch, And Setting Forth Details In Regard Thereto. 5 Vaif Town Council hlfinutes April 20, 9999 Russell Forrest, Community Development Director, sta#ed this is the second reading of the ordinance. There is an addition to the ordinance adding an easement. The employee housing and park will be developed simultaneously, as part of the same development plan. Council member Ludwig Kurz made a motion to approve Ordinance No. 7, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was second reading of Ordinance No. 8, Series of 1999, an Ordinance Amending The Official Zoning Map For The Town Of Vail In Accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Applying Zone District Designation To A Portion Of Unzaned Property Previously Owned By The United States Forest Service And Transferred To The Town Of Vail Pursuant To The Land Ownership Adjustment Agreement And Annexed By Ordinance No. 7, Series Of 1999 To Outdoor Recreation (Or) District, Section 12-8b For Property Generally Located On The North Side Of Arosa Drive, And Abutting 2497 And 2487 Garmisch To The East And The Town Manager's House To The West More Fully Described As An Unplatted Portion Of The SE'/4, SE %, SE'/, SW %4 Of Section 11, Township 5 South, Range 81 West. Russell Forrest, Community Development Director stated the added land that would go into outdoor recreation zoning. He said there would be an Open Space Committee meeting on April 30, 1999 at 9:00 a.m. to develop its recommendations to the Town Council. . Council member Sybill Navas made a motion to approve Ordinance No. 8, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The eighth item on the agenda was second reading of Ordinance No. 9, Series of 1999, an ordinance rezoning four tracts from primarylsecondary to residential cluster located at 2497, 2487, 2485 and 2477 Garmisch Drive, also known as Lots 1, 2, 3 and 4, Block H, Vail Das Shone, Filing No. 2. Russell Forrest, Community Development Director stated there were no changes from the first reading of this ordinance. Council member Sybill Navas asked what level of permanence was there on the easement. Russell said the easement would go with the land in perpetuity and is not subject to change per the Town Attorney, Tom Moorhead. Council member Mike Arnett made a motion to approve Ordinance No. 9, Series of 1999 on second reading, with conditions of any replotting, and a public easement be added, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The ninth item on the agenda was the Town Manager's Report. There was nothing further to repor#. • 6 Vail Town Council Minutes April 20, 1999 Council member Mike Arnett offered the community's sympathy and condolences to the victims and families of Columbine High School in Littleton, Colorado. As there was no further business, a motion was made by Council member Mike Jewett to adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 8:30 p.m. Ofi ATTE 1~e1ei onaldson Tow Clerk • Respec II submit ed Rob Ford ~j Mayor ~ Vail Tawn Cauncii Minutes April 20, ~i999 WORK SESSION MINUTES • Tuesday, Apri1201999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Tawn Council at their regular work session on Apri120, 1999. All members were present with the exception of Bob Armour. 1. Item No. 3, Ford Park Playground Rehabilitation. Todd Oppenheimer made a presentation outlining work that must be done at the tot lot location in the lower bench of Ford Park that related to ADA improvements, the Consumer Product Safety Commission and the American Society far Testing Materials that sets playground safety guidelines, replacing equipment and repairs. The total estimated cost is $94,300, with a scheduled construction start up for the summer of 1999. After reviewing three opportunities for improvements, Council selected Option 2, which was to combine purchased/constructed equipment with artistic elements such as cut boulder seating or wooden figures. Construct and on-site built "bouldering" wall with artistic hand holds and relief carving on the facade. Examples of this option can be seen at the Denver Zoo, the Denver Children's Museum and Mammoth Mountain Ski Area. The total cost was estimated to be $244,800, which included the "must do" work of $94,000. A motion was made by Sybill with a second by Kevin Foley to approve Option 2 and to include a full . basketball court as well as cap the total overall expense at $250,000. A vote was taken and the motion passed 5-1, Mike Jewett in opposition. At a later part of the meeting Mike Jewett asked the Council to reconsider his vote, expiammg he had not yet heard the discussion on Matterhorn and the Donovan Park issues and had that discussion occurred first he would have voted in favor of the Ford Park rehabilitation. The Council acquiesced to his request so the final vote was 6-0 in favor of Option 2 for the lower bench of Ford Fark. ~J • Tuesday, April 13, 1999 2:00 i'.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on April 13, 1999. All members were present. 1. Item No. 4, Information Update. A request was made by the Vail Valley Tourism & Convention Bureau to transfer the $3,000 grant that had previously been awarded from Council contributions to the Vail Valley Arts Council. This pass through was to purchase the Vail Valley Arts Festival, an event historically held by the Vail Valley Arts Council. But because the Arts Council is now defunct, Council had requested the VVTC&B to take over this event. Bob Armour moved with a second from Ludwig Kurz, to approve this $3,000 pass through. A vote was taken. and the motion passed unanimously, 7-0. • r 75 South Frontage Roars Vail, Colarada 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY April 14, 1999 Contact: Suzanne Silverthorn, 479-21'!5 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 13 Work Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Mika Rose Employee Recognition Jim Shrum of the Eagle County Regional Transportation Authors#y joined Vail Town Councilmembers in recognizsng Mike Rose, Vaif's transit manager, for his leadership in operation of the Dotsero-to-Vail bus rou#e. The route was launched as a pilot program in 1994 prior to passage of the half-cent countywide transportation tax. The town is handing off the route to the Transportation Authority on April 19. For more information about the hand-off, contact Rose at 479-2349 or Shrum at 748-0702. --Employee Housing Generation Ordinance Discussion After reviewing examples of employee generation policies in Aspen, Cooper Mountain, Keystone and Mount Crested Butte, the Council agreed to move forward in drafting the mechanics of an employee generation ordinance for Vail. Employee generation requires development projec#s to provide housing for a portion of the employees generated by the project. Once the mechanics are establsshed, implementation of such an ordinance could be timed to coincide with a coun#ywide effort, Councilmembers said, to create regional equity. in the meantime, the Vail Council outlined several policy directions for a series of discussions to begin sn June with the business and residential community. Those parameters include: • Requiring employee generation standards for residential developmenf/redeveiopment as well as commercial developmentlredevelopment. • Creating a 30 percent baseline. Housing to be provided on site or within Vail's boundaries for a minimum of 30 percent of the employees generated, with allowances for an additional percentage of employees to be housed outside the town's boundaries. • Ussng the size of development {square footage) andlor the valuation of the development/renovation to trigger empioyee generation requirements. Bath are to be determined. • Discouraging pay-in-lieu for housing by making it the fast available alternative. it should be expensive and approved only at the discretion of the Vail Town Council. • Exploring calculation requirements based on the number of employees triggered by the development versus an across-the-board rate based on the number of square feet. • Exploring technical standards to establish the required employee housing such as a pillow count and a minimum number of square feet per pillow. (more) ~~~ RECYCLEp PAPER Add 11TOV Council Highlightsl4-13-99 During discussion, Eagle County Commissioner James Johnson applauded the Council far taking the lead on the issue. Johnson said he hoped the work could be dovetailed into the County's efforts later on. Also, Johnson suggested bumping the baseline percentage up from 30 percent to 50 percent, creating a 1.5 multiplier for housing built outside the town in recognition of additional transportation costs, and to look at the intensity of use generated by the development rather than a more general square footage formula. Also speaking yesterday was Carol Hymers of the Glen Lyon Homeowners Association who, among other things, asked that the second homeowner community be involved in the upcoming discussions. In a.dditian, Jim Lamont of the East Village Homeowners Association, said that although his group was nervous about the proposed residential requirement, Vail should move forward with ttie plat since 4 to 5 big development projects are currently on the horizon. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --PEC/DRB Review During a review of the most recent meetings of the Planning and Environmental Commission and the Design Review Board, the Council voted to call up a decision by the PEC to approve a front setback variance to allow a new garage at 285 Forest Rd. The request will be heard at the April 20 work session of the Town Council. Also, Cauncilmembers heard an update from Joe Macy of Vail Resorts, Inc., regarding the PEC's approval of a minor amendment to the Golden Peak Ski Base development plan. The amendment allows for construction of a skier tunnel at the Golden Peak Ski Base. The tunnel will cross underneath the area's race course, allowing for safe access to Pinos del Norte, Ski Club Vail and the Northwoods condominiums. --Discussion of Marriott Redevelopment In preparation for next Tuesday's formal consideration of an ordinance to amend the Marriott Special Development District to allow for the interior and exterior remodel of the existing hotel and to construct an interval ownership club on top of the parking structure, the Counci! heard an informal presentation from the applicant's architect, Henry Pratt. As Council reviewed a 3-D model of the proposal, there were questions about loading and delivery, employee housing requirements, as well as interest in making improvements to the stream tract and the bike path area near Gore Creek. As well, the applicant expressed concerns regarding a PEC recommeridatian requiring Marriott to pay for construction of a left turn lane on S. Frontage Rd. Pratt said the requirement was unfair given the $8 million "off-site" improvemen#s the Marriott was already spending on the project with its exterior improvements to the existing buildings. For more Information, contact George Ruther in the Community Development Department at 479-2145. --Information Update The Council voted 7-0 to approve a $3,000 reallocation of funds #hat were previously set-aside for the now-defunct Vail Valley Arts Council. The #unds will now be used by the Vail Valley Tourism and Convention Bureau to produce the Vail Arts Festival, an event previously organized by the Vail Valley Arts Council. A revised summer construction schedule for Vail Village was acknowledged, Hating changes made by Council at last week's work session that will minimize hours and days of construction during the fail foliage season. (more) Add 21TOV Council Highlights/~#-13-99 --Council Reports Ludwig Kurz, who represen#s the Council on the Channel 5 Board of Directors, said efforts are underway to hire a new station manager following the departure of Jennifer Boucher. He said the board is reviewing 30 applications. Sybill Navas, who represents the Council on the Art in Public Places (AIPP) Board, said the group had met recently to discuss adjustments to the town's decision-making process that would incorporate AIPP ideas to embellish functional items such as bus stops, garbage cans, playground equipment, •newspaper boxes and other items. In addition, Navas said the board is developing two #und-raising ideas: a croquet tournament on Aug. 29 and avail-based book '• featuring photography from a future photo contest. Also, Navas said she had the pleasure to notify winners of the town's youth awards. They are: Whitney Hopkins of Vail Mountain School and Laura Haslee of Battle Mountain High School, winners of the Vail Youth Recognition Award and a $1,000 scholarship; plus Jared Staber of Vaii Mountain School and Emily Sargent of Battle Mountain High School, winners of the Vail Valley Exchange Youth Ambassador Award with airfare to and from Mt. Butler, Australia, plus $500 in traveling expenses. The winners will be honored at the April 20 Town Council meeting, as well as the award ceremonies far Battle Mountain High School May 20 and at Vail Mountain School graduation ceremonies an May 26: --Bob Armour reported an the last meeting of the Organizing Committee for the World Alpine Ski Championships. He said the group reviewed the event's strengths and weaknesses. --Other Michael Arnett inquired about the status of refurbishing the Fard Park softball felds following use during the World Alpine Ski Championships (work is underway and will be completed in time for summer leagues). Sybill Navas inquired about the status of a consultant proposal to improve Vail`s way-finding signs (copies will be distributed once the proposal has been submitted by David Raphael of Land Works). Navas suggested involvement by the Art In Public Places Board. UPCOMING DISCUSSION TOPICS April 2Q Work Session Greg Hall 10 Year Employee Anniversary Discussion of Wes#haven Condos SDD Major Amendment Ford Park Playground Rehab April 20 Evening Meeting Presentation of Vail Youth Recognition and Vail Valley Youth Ambassador Awards First Reading, Marriott SDD Major Amendment First Reading, Westhaven Condos SDD Major Amendment Second Reading, Arosa-Garmisch Annexation/Zoning/Rezoning Slide Presentation Development in the of Public Accommodation Zane District Apri127 Work Session PEC/DRB Review Vail Athletic Club, SDD Amendment # # # • • VAIL TOWN COUNCIL. -MINUTES TUESDAY, APRIL 6, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, April 6, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Rob Ford, Mayor Sob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Scott Magoon, a former Town of Vail bus driver, appeared before the Town Council and stated he wanted answers. He thanked Bob McLaurin for his letter but said the letter didn't answer his questions. He asked if Vai{ Associates had reimbursed the Town. Bob McLaurin, Town Manager, explained to the Town Council that acounter-suit by the Town of Vail against Scott #or reimbursement of property damage was dismissed once they learned there had been a mistake. He apologized to Scott. Scott stated he was upset that he had nat been reimbursed for legal fees he incurred. Scott wanted to know if the Town of Vail had been reimbursed or not. Bob McLaurin asked Scott to submit any claims he had to the Town. Scott said he was upset that this issue has taken 14 months to process and the cost of the legal fees. Council member Mike Jewett asked what was the cost of Scott`s claim. Scott said it was almost $1,000. Scott said at his trial, Susie Combs testified that the Town of Vail insurance paid this claim, but the letter states Vail Associates paid the claim. Further discussion ensued. Council member Mike Jewett said that Scott should submit a claim in writing, to the Town of Vail. Scott Magoon asked how this mix-up could be prevented in the future. 1 Vail Town Council NEinutes April fi, 1989 • Bob McLaurin asked if Scott had ever called his office to discuss the matter. Scott said no he didn't. He was never told he could call Bob to discuss. Bob McLaurin stated again that he was sorry this happened and said that we all make mistakes. The second item on the agenda was the consent agenda. A. Approve the Minutes from the meetings of March 2 and 16, 1999. Council member Sybill Navas made a motion to approve the minutes of March 2 and 16, 1999, and was seconded by Council member Bob Armour. A vote was taken and the motion passed unanimously, 6-0. B. Proclamation No. 1, Series of 1999, Re: Building Safety Week. Council member Bob Armour made a motion to approve Proclamation No. 1, Series of 1999, Building Safety Week; Council member Sybill Navas seconded the motion. A vote was taken and the proclamation was approved unanimously, 6-0. The third item on the agenda was the appointments to Design Review Board. Ludwig Kurz, Mayor Pro-Tem, thanked all the applicants who applied for the open positions on the Design Review Board (DRB) and the Planning and Environmental Commission (PEC). He stated there are two open positions on the Design Review Board each with a term expiration date of March 31, 2001. The Council members voted by written ballot. Council member Sybill Navas made a motion to appoint Melissa Greenauer and William Pierce to the Design Review Board, and Council member Bob Armour seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the appointments to Planning and Environmental Commission. Mayor Pro-Tem, Ludwig Kurz, explained there are three open positions on the Planning and Environmental Commission each with a term expiration date of March 31, 2001. The Council members voted by written ballot. Council member Sybill Navas made a motion to appoint Doug Cahill, .lohn Schofield, and Chas Bernhardt to the Planning and Environmental Commission, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Ludwig Kurz, Mayor Pro-Tem stated the DRB appointments begin on April 26, 1999 and the P1=C appointments start on April 21, 1999. . 2 Vail Town Council Minutes Apri! 6, 1999 The fifth item on the agenda was an update on the U.S. 1"orest Service (USES} Control Burn. • Dick Duran, Vail Fire Chief, explained the purpose of the controlled burn and that all the surrounding fire departments are willing to help with the burn control. Phil Bowden, a representative from the USES explained in further detail the specific areas of the controlled burn, and how the USES decided which areas to burn. He explained there would be a reduction of the speed limit from East Vail to the Main Vail Exit to 50 mph during and after the burn far approximately 24 hours. He said sites two and three on the map are the burns they plan to do this spring. Area one is slated to be an autumn burn, and site six will be done when there is moisture around. The USES needs the Town of Vail's permission because part of the burn is on Town of Vail properky. There is approximately 17 acres in site three that belongs to the Town of Vail. Sites four and five will be cuts only in late autumn when there is snow. No broadcast burning will be done on sites four and five, only cut and pile, then burn. Timing of the burn will not be next week but possibly the following week. The schedule is highly weather dependent and if the conditions are not right, the burn will be postponed until the weather is optimum to permit the burn. Phil Bowden also explained why the USES is doing the controlled burns. The USES is trying to improve the bighorn sheep habitat by clearing downed timber. The bighorn sheep have a hard time moving through dawned #imber. The burn is also necessary to reduce the natural fuel near homes in site six, and to allow for sprouting of new aspen in the area. The aspen are in a decline and sprouting will occur for aspens and the new growth will be more fire resistant. The USES will execute the burn safely. They have done quite a bit of planning and studying on how • to accomplish the burn effectively and safely. The prescription of the burn is set so it doesn't burn toa hot. Sue Rychel, a local resident, stated she is against the burn because of the unusual dryness of this winter. She asked as the fire burns uphill and there are 65 people below the burn, who will be up on the north side so the fire doesn't get away from them. And the second question is who will remain on-site so the fire doesn't start again. Phil explained that sites two, three and six will all be burned when there is snow cover ar heavy moisture so the fire stops in the snow. Site one is more unique, site two will have already been burned so the lower portion will be contained and is one of the parameters. Hot spots will be manned until the smoke is out and this is in the controlled burn plan. Coordination of the burn will be done sa the media is informed and people are aware that the burn is still going on for a while. This is also part of the plan. Sue asked what happens to the animals in the area. Phil explained the burrowing animals will go underground and the larger animals will flee. The fires will be done in strips starting on top using drip torches, dripping fire along the strips. Sue asked about the snakes and mice and if the fires would farce them out of their homes and into houses in the area. . 3 Vail Town Council Minutes April 6, 7999 Sue Rychel, a local resident, quoted Tom Johnson, a wildlife biologist, on not being a "test • case" and also quoted from a newspaper article from the April 9, 1997 issue of the Vail Valley Times by Greg Kumugian, a biologist, with regard to the potential for mud slides. Council member Bob Armour asked to refresh his memory and wanted to know mare about the newspaper article. Sue Rychel said mudslides are a real danger and she is worried about the root systems and mudslides if they do a burn in the area. Phil explained all of this has been considered and the concern of mudslides has been mitigated in the plan. Mayor Pro-Tem, Ludwig Kurz, said he lives in this area and the mudslides were caused by downed timber that allowed for accumulation of moisture which caused the mudslides. Sue stated she had spoken wi#h twelve other people in the Booth Creek area who are against the burn. Council member Mike Jewett asked if winter conditions were less than normal, and if the low snow pack will effect the burn. Phil stated the controlled burns would not take place unless there is snow and moisture. • Council member Mike Jewett asked what official capacity does the Town of Vail have on this controlled burn. Bob McLaurin, Town Manager, said the issue before the Town Council is approval of the controlled burn on the Town of Vail property only. Council member Mike Jewett said the other areas that are not on Town of Vail property are not within the scope of the Town of Vail to control. Further discussion ensued. Council member Mike Arnett asked what would happen with an uncontrolled fire, given the amount of stared fuel already on the hillside, what are the risks. Phil said wild fires are a higher risk, the steep slope makes for a high potential for an uphill fire but if there was a down slope wind, the fire would be a threat to homes. Site six is a higher risk and wildlife is at higher risk. Council member Kevin Faley asked if the environmental assessments were done las# year. Phil stated that the environmental assessments were done last April, and there were many public meetings also. Ludwig Kurz, Mayor Pro-Tem, said there was at least one, if not more, site visits also. . 4 Vail Town Council Minutes April 6, 1999 Gina Whitten, a Booth Creek resident, said there were meetings two years ago and said there was not any written notice given to homeowners in the area. She said previous notices in 1997 were sent two days before the meeting. She said there was no notice sent to homeowners of any recent meetings on the controlled burn. She is also concerned about the fire getting out of hand, smaller animal safety and the possible smoke damage. What will the smoke do to the furnishings and homes in the area, how will it affect infants, old people, and asthmatics. Who will take care of those expenses? Ludwig Kurz, Mayor Pro-Tem, asked the wildlife biologist #o address the issues of what the controlled burn will do. Tom Johnston, a wildlife biologist with the USFS, stated there are four objectives to the controlled burn. One of the objectives is to decrease the amount of downed aspen in the area, and to allow for the bighorn sheep to go into the rock band area. He stated the Division of Wildlife proposed this burn in 1996. A second objective is to try to increase the brow species like sagebrush, other bushes, etc.; this will sprout food for the animals. A third objective is to increase the aspen clones because the aspen are dead andlor dying and the USFS wants to regenerate them and the fourth objective is to reduce the natural fuel loading so it decreases the chance of wildfires. He also said public notices have been in the paper a couple of times, there have been three site visits, and three meetings. Tom said he has the list of people who were sent notices and could tell the Town Council who was sent a notice if necessary. He also stated this burn is approximately 30% less than what was originally planned. The original plan called for 1,600 acres proposed to be burned. • Mayor Pro-Tem, Ludwig Kurz, asked what happens to the small animals after the burn. Tom Johnston said if they are talking about field mice, and such, the wildlife is smarter than we give them credit for. Smaller animals burrow down, and the larger animals move out rapidly. Most small animas will ga down into their homes. There will be some mortality but is will not be significant. Mayor Pro-Tem Ludwig Kurz asked about smoke damage. Tom said the intent is not to smoke out the valley. The goal is to get it up and out of the valley, the burn will start early, approximately 9:00 a.m. and go through 3:00 p.m. So there would be little to no residual smoke. One of the USFS jobs will be to lift and move it out of the valley. Sue Dugan, asked if this was the first burn in the area. Tom stated that there had been other burns, behind Eagle in 1996 -1997, and behind Gypsum in 1995. Further discussion ensued. Wolfgang Mueller, a local resident, asked what needs to happen to protect the homes in the area. • 5 Vail Town Council Minutes April 6, 1999 Dick Duran, VaiE Fire Chief, thanked the USES for keeping everyone informed. He considers the USFS to be professionals and they know what they are doing. These are slow moving fires and he has seen them work before and said they have the resources needed and they know where to find more if it is necessary. The town has been talking to the USFS about this for three years. Council member Mike Jewett asked the fire chief if burn site three goes toward homes. Dick Duran said there were no structures in that area. Council member Mike Jewett asked who would pay for damages to homes if the burn gets out of hand and what about older people, infants, evacuation, etc. Dick reiterated the USES and the Fire Departments know how controlled burns work. They have a plan that is detailed and extensive. There will be fire equipment available to protect the homes, if necessary and there is insurance. Bill Wood, a representative from the USFS, said people have an opportunity to make claims to the USFS if something happens. He also said that the smoke is intended to disburse up and there should not be any health problems. However, if people are affected by the burn, they can file a claim. The USFS can't guarantee that people won't be affected. Council member Sybill Navas said she has more trouble dealing with beetle-kill areas. She asked why the burn wasn't done last year. Bill Wood said the burn wasn't done last year because of various concerns expressed by members of the community, so the USFS postponed the burn and did more research, analysis and redesigning of the project to address the issues that were raised. Tom Johnston said if they could regenerate the aspen in site six within two to five years, he couldn't see burning that area again. The upper left-hand corner is for the bighorn sheep and shrubs far other animals. He said a controlled burn should be done in shrub areas every 30-40 years. Bob McLaurin, Town Manager, stated the control burn makes sense to him because he lived through the Yellowstone Park fire. What drove the fire was available natural Fuel. His concern is the accumulation of the fuel and the possibility of this starting a wildfire. He said there have been fires started by lightning and wind and the Town of Vai! is not interested in letting a wildfire happen here. Dori Blodgett, a resident of Booth Creek, said she would like to see all the areas cut and pile type burns so it would be safer. Her concern is the rapid weather changes and how could they predict those changes. She also stated that she has never been notified during the three years that this process has been going on. Council member Bob Armour said he understood the reasons for the controlled burning of the adjacent 17 acres of Town of Vail land for ease, control and safety. ~ Vail Town Council Minutes April 6, 1999 Council member Bob Armour made a motion to approve the controlled burn of the 17 acres of Town of Vail property. Counci! member Mike Arnett seconded the motion. Further discussion ensued. Council member Mike Jewetfi was against the motion. He said there is not a good track record in the valley for controlled burns and is concerned about liability. Is the Town of Vaii liable if the burns go out of control. He is not satisfied the corner of site three is necessary. Council member Kevin Foley is against the motion stating he is concerned with the possibility of the fires getting out of control. Mayor Pro-Tem, Ludwig Kurz, reiterated that the burns would not take place without the proper controls and conditions in place. Chief Dick Duran, agreed with Ludwig and stated that is the case. Council member Sybill Navas said she is in favor of the proposal because the fire department personnel are the experts. She also said there are not going to be aspens in the area in the near future and the bighorn sheep will not stay if they don't do something now. The USFS has the expertise and knowledge on how to keep them here. Counci! member Mike Arnett said he would be more comfortable with 65 professionals on-site, on an ideal date and time with the best conditions possible than to see a wildfire. Mayor Pro-Tem, Ludwig Kurz, is in favor of the controlled burn, and echoes most of Council member Sybill Navas' comments. He stated there had been adequate public notices in the newspaper and many public meetings over the past two years, a few site visits with citizens. He said that with the 17 acres of Town of Vail property included, the USFS has an opportunity to control the larger control burn area better. Council member Mike Jewett asked what the liability would be for the Town of Vail if the burn got out of control. Tom Moorhead, Town Attorney, stated there is no liability to the Town of Vail by passing the motion. Council member Mike Jewett asked Tom what is the legal basis for his answer. Tom said the motion wouldn't set the fire. Mike Arnett called the motion. Council member Bob Armour made a motion to approve the 17 acres of town-owned property to be included in the 250 acre controlled burn in the Booth Creek area as requested by the USFS. Council member Mike Arnett seconded the motion. A vote was taken and the motion passed, 4-2, with Council members Mike Jewett and Kevin Foley against. '] Vail Town Council Minutes April 6, 1999 A fve-minute break was taken at 8:50 p.m. The sixth item an the agenda was Resolution No. 5, Series of 1999, A Resolution Adopting The Plan For ArosalGarmisch Annexation, An Area Within Three Miles Of The Town Of Vail Boundary, Being 2.66 Acres More Fully Described As An Unplatted Portion Of The SE'/4, SE '/a, SE %4, SW'/~ Of Section 11, Township 5 South, Range 81 West. Russell Forrest, Community Development Director, said the Town of Vail is applying for an annexation and zoning on property which was previously unzoned. This property is owned by the Town of Vail having been obtained pursuant to the Land Ownership Adjustment Agreement (LOAA) with the United States Forest Service. Tom Moorhead, Town Attorney, explained the Colorado Revised Statutes ((CRS) sets forth the procedure for annexation. Section 31-12-105, Limitations, requires that the municipality shall have in place a plan for that area to be annexed, which generally describes a proposed loco#ian, character, and extent of streets, playgrounds, parks, grounds, open spaces, utilities and the proposed {and uses for the area. He explained that with a unilateral annexation, it only needs to meet the criteria of the (CRS). Per the CRS this process does not need to go through the voter approval process but it does need to go through a second reading of the ordinance. Council member Bob Armour made a motion to adopt Resolution No. 5, Series of 1999 and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The seventh item on the agenda was first reading of Ordinance No. 7, Series of 1999, an Ordinance Annexing An Area Commonly Known As ArosalGarmisch, And Setting Forth Details In Regard Thereto. Allison Ochs, Town Planner, said this is an ordinance request in conjunction with the previous Resolution No. 5, Series of 1999 allowing the Town of Vail to proceed with unilateral annexation and zoning on property which was previously unzoned. This property was obtained by the Town of Vail pursuant to the Land Ownership Adjustment Agreement (LOAA) with the United States Forest Service. The Town of Vail is requesting annexation and zoning of outdoor recreation of this 2.66 acres, generally located on the North side of Arasa Drive, and abutting 2497 and 2487 Garmisch to the East and the Town Manager's house to the West. This annexation and rezoning further implements the Town of Vail LOAA and portions of the Town of Vail Comprehensive Open Lands Plan. This is one of a series of annexationlde-annexation and zoning procedures that the Town of Vail will be pursuing as a result of the land exchange with the United States Fores# Service. This annexation and zoning recommendation is proceeding in conjunction with the ArosalGarmisch employee housing planning process. This land has been identified as the site of the ArosalGarmisch neighborhood park. The employee housing and park will be developed simultaneously, as part of the same development plan. Tom Moorhead stated the criteria necessary by CRS have been met. Council member Bob Armour made a motion to approve Ordinance No. 7, Series of 1999 on first reading, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. g Vail Town Council Minutes Aprii 6, 9999 The eighth item on the agenda was first reading of Ordinance No. 8, Series of 1999, an • Ordinance Amending The Official Zoning Map For The Town Of Vail in Accordance With Title 12, Zoning Regulations, Chapter 5, Zoning Map; Applying Zone District Designation To A Portion Of Unzaned Property Previously Owned sy The United States Forest Service And Transferred To The Town Of Vail Pursuant To The Land Ownership Adjustment Agreement And Annexed By Ordinance No. 7, Series Of 1999 To Outdoor Recreation (Or) District, Section 12-8b For Property Generally Located On The North Side Of Arosa Drive, And Abutting 2497 And 2487 Garmisch Ta The East And The Town Manager's House To The West More Fully Described As An Unplatted Portion Of The SE'/, SE'/4, SE %a, SW'/4 Of Section 11, Township 5 South, Range $1 West. Russell Forrest, Community Development Director said this was a request to amend the official zoning map to apply Outdoor Recreation zoning to the newly annexed property in conjunction with Ordinance No. 7, Series of 1999. Council member Sob Armour made a motion to approve Ordinance No. 8, Series of 1999 on first reading, and Council member Mike Arnett seconded the motion. Council member Mike Jewett asked Tom Moorhead about the charter process to place the land into protected open space status for use as a neighborhood park and to pursue this soon. Tom Moorhead stated this designation requires a recommendation to the Town Council by the Open Space Committee and then would need to be vofed on and approved bythree-fourths of the Town Council. • Council member Mike Jewett spoke in favor of the ordinance. Further discussion ensued. A vote was taken and the motion passed unanimously, 6-0. The ninth item on the agenda was first reading of Ordinance No. 9, Series of 1999, an Ordinance rezoning four tracts from primary/secondary to residential cluster located at 2497, 2487, 2485 and 2477 Garmisch Drive, also known as Lots 1, 2, 3 and 4, 8[ock H, Vail Das Shone, Filing No. 2. Allison Ochs, Town planner, stated the Town of Vail is applying for rezoning on Town of Vail property, which is currently zoned primarylsecondary residential to residential cluster. This property is owned by the Town of Vail and is the site of the proposed ArosalGarmisch employee housing and neighborhood park. The current plan is to construct afour-piex and duplex primarily on Lots 2, 3 and 4. A neighborhood park is planned for Lot 1 and the land to be annexed to the west. The proposed zone district is compatible with and suitable to adjacent uses, is consistent with the Town's Land Use Pian and zoning regulations, and is appropriate for the area. The Town of Vaii purchased these four lots in 1990 and at the time of purchase iden#ified them to include a neighborhood park, open space, ar employee housing. The 1994 Comprehensive Open Land Plan states that the land should be used for a public use, which includes employee housing. On January 26, 1999, Council approved a concept consisting of a four-plex and duplex on the east side of the lot, with a neighborhood park on the west side of . g Vail Town Council Minufes April 6, 'f 999 the lots and on the land acquired in the land exchange with the United States Forest Service. • Current zoning would allow 8 dwelling units. The purpose of this rezoning is to cluster 6 dwelling units to maximize the land available for a park. Tom Moorhead, Town Attorney, stated when the lots were purchased, it was with the intent to place housing on the lots. He said part of the land was purchased with RETT funds. The housing would be placed on 23 percent of the land, which would maximize space for the neighborhood park. The Town of Vail would maintain an easement and ownership aver the 77% balance of the property as protected open space. Tam explained the evolution and changes made to the RETT ordinance over the years. He stated the RETT changes have allowed for more flexibility in how the funds may be used. He said the RETT could be used for acquiring, improving, construction, maintenance and repair, landscaping, etc. as amended by Town Council at any time. Council member Mike Jewett said he has a concern with similar uses, referring to the park and park buildings. Tom Moorhead read the definition of building, and incidental buildings from the Municipal Code. He said the RETT ordinance is not a land control ordinance. Tam explained zoning and annexation procedures. There are no controls over town lands. Council member Mike Jewett thanked Tom for the explanation and Russ for the summary of designated open space. • Council member Sybill Navas asked Tom about the passibility of repealing the RETT ordinance. Tom Moorhead said the RETT ordinance is subject to change. The use of money has changed, and there could be a point in time when funds could be used for other purposes. There is no restriction, its up to the municipality to clarify the uses. Farrow Hitt, a local resident, asked for clarification on when the ArosalGarmish site was purchased and was it for revenue control not land control. He did not think the intent was to put housing on it. Council member Mike Arnett said the intention has always been to put housing on it. Farrow Hitt said he thinks there is a conflict of revenue control versus land control. He said it would be wrong to build housing on the site when a portion of it was purchased with RETT funds. Council member Sybill Navas said the original intent was not to use the RETT funds for the purchase but to reimburse the general fund. Farrow asked if there was a specific time period to pay back the funds when borrowing from one fund to another. Tom Moorhead said there is no restriction as to when to pay back the funds. ~ ~ Vail Town Council Minutes April 6, 1999 Russ stated there was no way to confirm that the RETT funds were paid back. • Further discussion ensued. Council member Mike Arnett said most of the land would be in the protected open space status. Russ said this could go to the next PEC meeting on Monday, to appoint a representative to the Open Space Committee and then have the committee act on it. Council member Bob Armour said the PEC members would convene with new members on board at their April 26, 1999 meeting. Council member Mike Jewett doesn't want to see this issue drag on. Further discussion ensued. Council member Bob Armour made a motion to approve Ordinance No. 9, Series of 1999 on first reading, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The tenth item on the agenda was second reading of Ordinance Na. 3, Series Of 1999, an Ordinance Amending Title 12, Zoning Regulations, By Adding Two New Zone Districts As Chapter 7H: Lionshead Mixed Use 1 District And Chapter 71: Lionshead Mixed Use 2 District In Order To Implement The Lionshead Redevelopment Master Plan; Amending Chapter 2, • Definitions, Section 12-2-2: Definitions; Amending Chapter 4, Districts Established, Section 12~-4-1: Designated, By Adding Lionshead Mixed Use 1 District And Lionshead Mixed Use 2 District; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-17: Leasing Of Parking Spaces; Amending Chapter 10, Off-Street Parking And Loading, Section 12-10-16: Exempt Areas; Parking Fund Established; Amending Chapter 13, Employee Housing, Section 12-13-6: Type III Employee Housing Unit; Amending Chapter 13, Employee Housing, Section 12-13-7: Type IV Employee Housing Unit; Amending Chapter 14, Supplemental Regulations, Section 12-14-19: Satellite Dish Antennas; Amending Chapter 15, Gross Residential Floor Area, Section 12-15-3: Definition, Calculation, And Exclusions, Sec#ion 12-15-2: GRFA Requirements By Zone District; Amending Title 12 Sign Regulations, Chapter 4, Sign Categories, Section 11-4A-1: Signs Permitted In Zoning Dis#ricts; And Amending Title 5, Public Health And Safety, Chapter 1, Public Nuisances, Section 5-1-7: Noise Prohibited. Dominic Mauriello, Chief of Planning, said at the March 16 meeting this was passed unanimously by Council, all changes are included and have not changed. Met with Jim Lamont and did not change any part of this ordinance from this discussion. This is an ordinance creating new zone districts for the implementation of the Lionshead Redevelopment Master Plan. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 3, Series of 1999, which are included in the Town Council packet. The Planning and Environmental Commission, at its February 22, 1999 meeting, recommended approval (unanimously) of the proposed code amendments with minor modifications. . ~ ~ Vail Town Cauncil Minutes Apri{ 6, 1999 Council member Sybill Navas said she still has concerns about the parking pay-in-lieu section of this ordinance. Further discussion regarding the parking ensued. Dominic stated the staff is starting to study parking. They staff was not going to touch this and leave it as it is in the code far now and modify it later once the study was done. Russ Forrest, Community Development Director, said there needs to be a comprehensive study on the parking done before changing the Cade and that they are actively reviewing the parking right now. Further parking discussions ensued. Mayor Pro-Tem, Ludwig Kurz, asked if the ordinance was passed now and prior to the parking study being done, what happens to a project if it comes in during this time. Dominic said it would be like the Antlers project and that the parking would be on-site. Council member Sybill Navas stated she has a philosophical problem with this. Dominic stated if we change this now, it would affect current property owners. Council member Mike Arnett said the Lionshead Master Plan satisfies his concerns regarding the parking. Mike stated the parking pay-in-lieu still needs to be in effect. Council member Sybill Navas said she is still making a stand on the parking pay-in-lieu. She also has concerns on the time share issue. She said timeshares don't generate sales tax and doesn't want this in the ordinance. Council member Mike Jewett stated if the timeshare was in the rental market, it would generate sale tax. Russ said timeshare occupancy rates are approximately 70-8D% occupancy, which translates into bodies in eating, shopping, etc. He said it is different in property tax revenues. Dominic said condominiums don't necessarily generate any sales tax. Mayor Pro-Tem, Ludwig Kurz, stated the largest contributions to the Town of Vail are through sales tax (53%} revenues. Additional discussion ensued. Mayor Pro-Tem, Ludwig Kurz, said that between the Lionshead Master Plan and this ordinance, there would be various tools in effect to help control growth. He said if the town doesn't address the Lionshead area in a big way, it would limit Lionshead growth. He stated there is too much competition today. • 12 Vail Town Council Minutes April 6, 'E999 Jim Lamont, the representative for the East Village Home Owners Association (EVHOA), said the interests of Lionshead are intertwined with the Vail Village. He stated it has taken 25 years to recognize the Lionshead area has a problem. He said the town needs to proceed but with caution, there are risks but there are always options to correct mistakes. He is not as concerned because he doesn't see solving all these problems overnight. He said he met with Dave Corbin, and Russ Forrest to discuss several issues. Parking is going to be a problem as well as loading and delivery. Parking pay-in-lieu is another issue to be handled. He said no one could skate under the wire. Taxpayers are never going to pay for another timeshare issue. No one is willing to have timeshare in Vail Village. Timeshare should be a conditional use and the town should delve into them in detail before signing off on it. The town still has the ability to change the rules. He said that good faith efforts need to be made for property notification. The Infrastructure need is great and must come first. He supports this ordinance and said the Town needs to proceed. Dave Corbin, a representative for Vail Resorts, said after 2-912 years of trepidation, there are risks and Vail Resorts want to see this taken one step further. He said the community went through an enormous process and said the town needs to stay firm with Lionshead Master Plan. He understands parking is still an issue but wants to move forward and then assess what the true parking needs are in the area. The issue of timeshare versus lodging and the revenues brought in will need more study. There will need to be some type of for-sale properties, regardless of whether they are condominiums or timeshare, to help hotels make it economically feasible to survive. He is in favor of the Council voting in favor of this ordinance. Chuck Madison, a representative with East West Partners, representing the Marriott site said he spent three days in Whistler Blackcomb, Canada. He was amazed and pleased with the broad base of various types of revenue-generating real estate products. There was an amazing versatility of housing products for various levels of economic abilities. Timeshare is taxed as whole ownership and carry with them a real estate transfer tax. Since 1982, there has been a 72-75% occupancy rate in the hotels in Beaver Creek. He wished the Council and town goad luck and encouraged the town council to move forward on this ordinance. Mayor Pro-Tem, Ludwig Kurz, said with regard to Whistler, some of the comments are correct. The good snow conditions and low Canadian dollar keep Canadians home. Further discussion ensued regarding timeshare and economic necessity. Council member Bob Armour made a motion to approve Ordinance No. 9, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. Council member Bob Armour said there are still going to be some problems but there are ways to change it. He is comfortable with the check and balances in place. Council member Sybill Navas said she appreciated Dave Corbin and Chuck Madison's comments. The parking issue is still a concern for her. She said she is clear that she can't vote far something ifi it doesn't sit right wi#h her and she can not live with the parking pay-in-lieu language as it is written. A vote was taken and the motion passed, 5-1, with Council member Sybili Navas against. 13 Vail Town Council Minutes Aril 6, 1999 The eleventh item on the agenda was second reading of Ordinance No. 4, Series of 1999, an Ordinance Amending the Official Zoning Map For The Town Of Vail In Accordance With Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Parcels Of Land In The Lionshead Area In Accordance With The Attached Map To Lionshead Mixed Use 1 District And Lionshea Mixed Use 2 District; And Rezoning Tract E And The Lionshead Parking Structure In Accordance With The Attached Map To General Use District. Dominic Mauriello, Chief of Planning, said this ordinance had na changes and is an ordinance rezoning areas of Lionshead to new zone districts Lionshead Mixed Use 1 and 3 parcels to Lionshead Mixed Use 2 Districts in accordance with the map included in your packet and rezoning Tract E and the Lionshead parking structure from Parking District to General Use District. The details of the proposal are contained in the February 22, 1999 Planning and Environmental Commission memorandum and proposed Ordinance No. 4, Series of 1999, which were included in the Town Council packet. d Council member Sybill Navas made a motion to approve Ordinance No. 4, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. Phil Kutrocky, an attorney for the Vail Spa Condominium Association, stated the condominium association wanted to have input into this ordinance and requested that this ordinance be tabled to the next meeting. He was just hired as their attorney and did not have enough time to respond to this ordinance. The primary concern is the passibility of structures that could be allowed, built in LMU1, which may block primary views for some of the units at Vail Spa. The • association is also concerned about the proposed amendment to the Marriott, which would allow rezoning which would significantly impact Vail Spa. The Town Council members asked Russ what he was talking about with regard to the Marriott. Russ Forrest stated the Marriott is in process of pursuing an SDD amendment. Phil said the Vail Spa Condominium Association would like the Town Councii to consider all amendments in this area to be considered together and requested the Council deny the ordinance now. He stated that someone needs to be accountable for reduction of property values. Council member Mike Arnett asked Phil ifi he was familiar with the Lionshead Master Plan. Phil said he just saw it this morning. Council member Mike Arnett said this has not been a spur of the moment issue, and this issue has been through an ongoing process. Phil still requested additional time. Council member Mike Arnett explained this is not the last opportunity to address issues. There are still opportunities to address issues when they come up in the future. 14 Vail Town Council Minutes April 6, '[999 Mayor Pro~Tem, Ludwig Kurz, said it was fanfortunate that the change in attorneys happened at • the eleventh hour but stated the Council and staff needed to move fiorward on this ordinance. A vote was taken and the motion passed unanimously, 6-0. The twelfth item on the agenda was second reading of Ordinance No. 5, Series of 1999, an Ordinance Amending Title 3, Chapter 4, Section 3-~4-1 of the Municipal Cade, to Remove Planning and Environmental Commission Representation on the Design Review Board. Jeff Hunt, Senior Planner, said the existing language of Chapter 4, Design Review Board, of the Municipal Code, states that "The design review board shall be composed of five {5) members. Four (4) members shall be residents of the Town, appointed by the Town Council, and the fifth member shall be a member of the Planning and Environmental Commission of the Town." PEC members have stated that the amount of time necessary to attend both the PEC meetings and the DRB meetings was excessive and difficult for working professionals to attend. On February 23, 1999, the Town Council directed staff to present an ordinance that would remove the requirement that a PEC member serve on the DRB. Council member Mike Jewett made a motion to table the ordinance for two weeks, and Council member Kevin Foley seconded the motion. Counci! member Bob Armour asked what was the purpose of tabling this item. A vote was taken. The motion failed, 1-5, Council members Michael Arnett, Kevin Foley, Sybill Navas, Bob Armour and Ludwig Kurz against. Council member Mike Arnetk made a motion to approve Ordinance No. 5, Series of 1999 on second reading, and Council member Mike Jewett seconded the motion. Galen Aasland, a present member of the PEC stated the concerns of the PEC members on projects can be relayed by other means to the DRB. He said that a staff member follows the projec# through the process and could keep track of the issues. He said the PEC board members attend other meetings too. There are going to be major projects that will be coming before the PEC soon and they will take up a lot of time. In the PEC meetings, there was a vote of 4-2 or 213 vote to request the PEC members are taken off the DRB board. Diana Donovan, a former PEC member, said she thought that it was a copout to not have a PEC member at the DRB meetings. Former members have been on both for many years and the system has worked so far. Council member Sybill Navas said there are two sides to this issue. A vote was taken and the motion failed, 3-3. Council members Sybill Navas, Bob Armour and Kevin Foley against. ~ 5 Vail Town Council Minutes April 6, 1999 The thirteentfi~ item on the agenda was a discussion of Main Vail Roundabout. Council member Mike Jewett asked that this discussion be rescheduled. The fourteenth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager stated the Lionshead street project is out for bid. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The meeting was adjourned at 11:00 p.m. 4; ~ ~ ~ i~' ~ i' ~ 1 ~ ~ i S; i ~ ~ f ! 111 f,/''P ~EAg, d~~~',~ir Cod OR Ap~~~~~o` ATTE T' L ei D aldson Town CI rk Respectfully submitted, Ludwig Kura Mayor Pro-Tem 16 Vail Town Gouncil Minutes April 6, 1999 TOWN 4F VAIL~ •75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY April 7, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 6 Work Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas --PEC, DRB Interviews In preparation for the evening meeting, the Council interviewed four applicants for two open positions an the Design Review Board and five of six applicants for three open positions on the Planning and Environmental Commission. See evening meeting briefs for appointments. • --Update on Spring Clean-Up The Council heard from event organizer Patrick Hamel regarding the 1999 spring clean- up, which will be held May 15. The town will again donate $20 each to a local non- profitorganization as designated by the first 200 participants, although organizers will promote the annual clean-up as a community event rather than afund-raiser for local groups. Far details, contact Hame! in the Community Development Department at 479-2303. --Discussion of Arosa-Garmisch Annexation and Rezoning In preparation for the evening meeting, the Council reviewed a resolution and three ordinances that would clear the way for development of a neighborhood park and asix- unit for-sale housing complex on the town-owned Arasa-Garmisch property in West Vail. The legislation includes establishing athree-mile plan for the area currently outside the town's boundaries; annexation of the portion of the property located outside the town's boundaries; establishment of zoning on the newly annexed portion of the property; and the rezoning of another portion of the property from primarylsecondary zoning to residential cluster. This will maximize the space available far the neighborhood park. During discussion, Councilmembers asked staff to research various mechanisms that would be used to preserve the park space in perpetuity. Also yesterday, Councilmembers reviewed the history of the two transactions that were used by the town to acquire the property. A portion of the four lots zoned primarylsecondary . (more) ~~~ RECYCLED PAPER Add 1JTOV Council HighlightsJ4-6-99 . were purchased by the town with Real Estate Transfer Tax funds, representing about 19.7 percent of the total value of the land. There are no records indicating the RETT fund was ever reimbursed by the general fund for this expense. The housing portion of _ the development proposes to use 23 percent of the land, with the remaining 77 percent undeveloped. For more information, contact Allison Ochs in the Community Development Department at 479-2369. --Information Update Councilmembers received information on an informal meeting sponsored by the Vail Fire Department to discuss provisions of a proposed faire alarm ordinance. Area contractors will be invited to attend from 5:30 to 7 p.m. April 14 in the Vail Town Council Chambers. After reviewing a proposal for summer construction hours in Vail Village, Councilmembers asked that weekend construction work in September be prohibited due to the increase in visitation during the fall foliage period. The schedule is as follows: 7 am to 7 pm 7 days a week April 15-June 11 & Sept. 7-Nvv.19 7 am to 7 pm Man-Thur; 7 am-4 pm Fri. -June 11-Sept. 7 No work on weekends June 12-Sept. 25 No work during holidays, special events May 29-31; July 3-5; Sept. 4-6; Sept. 18-19; Nov. 25-2$ Also yesterday, Councilmembers circulated a letter from a second homeowner suggesting a moratorium an construction through spacing of projects and location of the proposed construction. Although Councilmembers said the concept was in#riguing, such a plan wouldn't be necessary this summer due to the minimal number of projects planned in the Village. Town Manager.Bob McLaurin described his interest in purchasing a second street sweeper to improve cleanliness along the town's 96 lane miles of streets. In addition, McLaurin said arrangements were underway to purchase ahand-operated sweeper to be used in the pedestrian areas, Councilmembers asked to review additional information about the potential purchase of the large sweeper, noting that it may be more practical to rent the machinery each spring. --Councii Reports Kevin Foley shared constituent feedback regarding Monday's switch to the summer bus schedule. He asked if the East Vail and Goif Course routes had been reduced too much. Sybill Navas reported on the mast recent meeting of the Northwest Colorado Council of Governments in which Lt. Gov. Joe Rogers fielded members' concerns about traffic congestion on I-70; affordable housing; building community; and revenue sharing. In (mare) Add 2/TOV Council Highlights14-8-99 . addition, as part of the community facilities team, Navas said she attended a meeting to learn about the potential far corporate sponsorship funding for such facilities as an alternative or supplement to public funding. _ Michael Arnett reported on his attendance at the recent "under 30" employee focus group meeting sponsored by the Vail Village Merchants Association. --Other Michael Arnett and Bob Armour both said they enjoyed attending Monday's ECO . Challenge screening at the Vilar Center to celebrate the victory of Team Vail Bob Armour thanked Tawn Manager Bob.McL.aurin for hosting an employee breakfast last Thursday. Also, Armour said the Council's dinner meeting with the Avan Town Council last week was beneficial. Sybill Navas suggested following up with an earlier request by a Breckenridge town council member inviting the Vail Town Counci! to join officials in Breckenridge for dinner and conversation. Also, Navas inquired about the possibility of expanding a private snowmelt project along Wall Street in Vail Village #o include the town's right-of- way. This would require the town to find a location for a boiler. In addition, Navas expressed frustration with staff's timetable for completion of a parking study and an . employee generation ordinance. While a parking analysis will be completed in June, Councilmembers agreed to begin moving forward with employee generation discussions as quickly as possible. Navas said she had hoped both issues could have been addressed more specifically in the Lionshead Master Plan. An employee generation ordinance discussion is scheduled for the next work session. Michael Jewett asked that a presentation be made at the evening meeting regarding the process to place atown-owned parcel into a protected open space designation. Kevin Foley thanked the town crews for beginning its clean-up efforts. He said he looked forward to participating in the May 15 clean-up day. Foley also inquired about a constituent suggestion regarding the screening of the Charter Bus lot in Lionshead. {This area currently provides a snow removal storage area.) Foley also inquired about the status of the newest Vail Plaza Hotel proposal. The new plans are expected to be presented to the Planning and Environmental Commission within the next 2 to 3 weeks. Evening Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Citizen Participation Scotty Magoun, a former Town of Vail bus driver, appeared before the Council to protest his grievances against the town fallowing a series of events that were triggered . (mare) Add 3/TOV Council Highlights14-6-99 by a careless driving charge, along with a town claim for property damage reimbursement, which was later withdrawn by the town to correc# an oversight. Councilman Michael Jewett suggested Magaun file a claim with the town to recover _ attorney fees and any other expenses associated with the incident. --Mayoral Proclamation The Council voted 6-0 to approve a. mayoral proclamation recognizing International Building Safety Week April 5-9. --Appointments to the Design Review Board The Council appointed Melissa Greenauer and reappointed Bill Pierce to the Design Review Board. The terms will run from April 21, 1999 to March 31, 2401. --Appointments to the Planning and Environmental Commission The Council appointed Chas Bernhardt, Doug Cahil{ and John Schofield to the Planning and Environmental Gommissian for terms running April 26, 1999 to March 31, 2001. Schofield's selection was a reappointment. --U.S. Forest Service Control Burn Update After an extensive question and answer period with representatives from the U.S. Forest Service, the Council voted 4-2 (Jewett, Foley against} to allow '! 7 acres of town- owned land be included in a 250-acre prescribed burn in the Booth Creek area. The burn, to improve habitat for bighorn sheep and to reduce the area's fuel load, will occur within the next few weeks, so long as conditions are favorable. The burn will be monitored by a 65-member crew, including the Vail Fire Department with backup from surrounding fire departments. During discussion, Vail Fire Chief Dick Duran expressed support for the plan, noting that the burn area has been scaled back considerably from what was presented a year ago. However, three neighborhood residents attended the discussion and raised continued concerns. Those concerns included questions about containment of the fire given the dry winter, the impact of smoke from the fire, the threat to existing wildlife, notification procedures as well as liability issues. For more information, contact Tom Johnston, wildlife biologist with the U.S. Forest Service at 827-5715. --Resolution Adopting a Plan for the Arosa-Garmisch Annexation The Council voted 6-0 to approve a resolution adopting a plan for the Arosa-Garmisch annexation as required by state law. The plan is to use the property, which was acquired by the town during a land exchange with the U.S. Forest Service, as a neighborhood park. An adjacent four-lot parcel already within the town's boundary is planned to be developed as employee housing. --Ordinance Annexing Arosa-Garmisch Property The Council voted 8-0 #o approve first reading of an ordinance that would annex the (more) Add 41TOV Council Highlights14-6-99 town-owned land atArosa-Garmisch once owned by the U.S. Forest Service. --Ordinance Applying Zoning to Arosa-Garmisch Property The Council then voted 6-{} to approve first reading of an ordinance that would apply Outdoor Recreation zoning #o the newly-annexed property. Led by Michael Jewett, Councilmembers also asked that a town charter process begin immediately to place the land into pratec#ed open space status for use as a neighborhood park. This requires a recommendation to -the Town Council by athree-member Open Space Committee, plus a three-fourths vote of approval by the Town Council. The land would then be held as" designated open space in perpetui#y unless voters approve a change in use. --Ordinance Rezoning Four Tracts at Arosa-Garmisch Property from Primary/Secondary to Residential Cluster The Council voted 6-0 to approve first reading of an ordinance that would rezone the town-owned property adjacent to the neighborhood park property from primarylsecondary #o residential cluster. This would cluster the housing on 23 percent. of the property which would maximize space far the neighborhood park. In doing so, the Council asked that mechanisms be explored that would preserve the remaining 77 percent of the property as protected open space. During discussion, Tawn Attorney Tom Moorhead provided an overview of the evolution of changes made to the Real Estate Transfer Tax ordinance over the years. He said • those changes have increasingly added flexibility in how the money can be used. Moorhead said claims that the RETT ordinance contains a provision that calls for elimination of the tax once sufficient open space has been acquired by the fawn is a misinterpretation of the ordinance. The Council also heard from Farrow Hitt, a resident of the Donovan Park neighborhood, who said it would be wrong far the Council to build housing on the site when a portion of it was admittedly purchased with funds from the Real Estate Transfer Tax. Far more information, contact Russell Forrest in the Community Development Department at 479-2146. --Ordinance Amending Lionshead Zone Districts The Council voted 5-1 (Navas against) on second reading to approve an ordinance that impkements the newly-approved Lionshead Master Plan by creating two mixed use zone districts in Lionshead. In voting against the measure, Navas objected to conflicting sections regarding parking requirements. Other Councilmembers said that while not perfect, the ordinance is a good starting place for Lionshead with the expectation that amendments and modifications will be forwarded as needed. Jim Lamont of the East Village Homeowners Association, David Corbin of Vail Resorts, inc., and Chuck Madison of East West Partners offered varying levels of support for the ordinance. For mare information, contact Dominic Mauriello in the Community Development Department at 479-2148. . • (more) Add 51TOV Council Highlights14-6-99 --Ordinance Rezoning Lionshead Districts The Council voted 6-0 on second reading to approve an ordinance that rezones areas of Lionshead from Commercial Core II to "Lionshead Mixed Use ~" and "Lionshead _ Mixed Use 2" to reflect implementation of the Lionshead Master Plan. Due to concerns expressed previously, the ordinance continues to exclude Vail International and the Lodge at Lionshead properties with a conclusion to occur following discussions with representatives from the properties, An attorney representing Vail Spa appeared before the Council yesterday to ask far a two-week postponement of the vote, due to , concerns about impacts to the property that would be caused by redeveloprnerit~of surrounding buildings, such as elimination of private views. In taming down the request, Councilmembers noted the Lionshead discussions have been ongoing for more than two years and that opportunities to evaluate specific redevelopment proposals would be available as applications are submitted to the town. Far more information, contact Dominic Mauriello in the Community Development Department at 479-214$. --Code Modification to Exempt PEC Member from Serving on DRB The Council voted 3-3 (Armour, Navas, Foley against on second reading of an ordinance that would remove a Town Code provision requiring a Planning and Environmental Commission member serve as the fifth member of the Design Review Board. Due to the 3-3 vote, the measure failed. It was approved on first reading by a 4-3 (Armour, Navas, Foley against) vote on March 16. The change had been . suggested by members of the PEC who have said the amount of time necessary to attend both the PEC meetings and DRB meetings was excessive and difficult for working professionals. In voting against the measure, the three Councilmembers had noted the importance of continued continuity between the two boards. --Discussion of Main Vail Roundabout This agenda item, proposed by Councilman Michael Jewett, will be rescheduled when a constituent requesting this item is able to attend the meeting. For more information, contact Jewett at 479-1880. --Town Manager's Report In his Town Manager's Report, Bab McLaurin noted that bids will be opened on the Lionsridge Loop street reconstruction project on April 22. However, given the current financial state of the ski season, McLaurin said he'd forward a recommendation to the Council as to whether the project should proceed once bids are evaluated. For more information, contact Mci_aurin at 479-21 Q5. UPCOMING DISCUSSION TOPICS April 93 Work Session PEC/DRB Review Discussion of Marriott SDD (more) Add 6/TOV Council Highlights14-6-99 Apri120 Work Session Greg Hall, 10 Year Anniversary Discussion of Westhaven Condos SDD Apri! 20 Evening Meefing Presentation of Vail Youth Recognition and Vail Valley Yauth Ambassador Awards First Reading, Marraatt SDD First Reading, Westhaven Condos SDD Second Reading, Arosa-Garmisch Annexing Second Reading, Arosa-Garmisch Rezoning Second Reading, Arosa-Garmisch Rezoning Slide Presentation of Public Accommodation Zone District # # # • • ~-. TOWN OF YA[L~% 75 South Frontage Road Vall, COIOYadO 81657 970-479-2100 FAX 970-479-2157 MIcDIA ADVISORY May 26, 1999 , Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAiL TOWN COUNCIL HIGHLIGHTS FOa MAY Z5 Work Session Briefs Council members present: Armour, Arnett, Jewett, Kurz, Navas --Vail Alpine Garden Foundation Request After hearing a presentation from Helen Fritch of the Vail Alpine Garden Foundation, the Council approved a request to expand the foundation's gift shop operations within the town-awned schoolhouse building at Ford Park, but deferred approval of a request for installation of electricity and other proposed improvements pending a site visit and review of an itemized budget. In gran#ing approval of the gift shop expansion, Counciimembers asked Fritch to maintain the historical ambiance of the building as the primary focus, with the gift shop having a secondary focus. Last year, the foundation kept the building open on a limited basis and collected $9,000 in gift shop sales. This year, Fritch said the foundation will keep the schoolhouse open on a regular basis, serving both the interests of the Gardens and the town. In addition to the schoolhouse museum operation, the foundation has requested expansion of its lease area to include a grassy area near the building to be used for a children's schoolyard garden and raised garden beds to provide horticultural therapy opportunities for disabled children and adults. The Council will consider the lease expansion request following a site visit to be scheduled in the next few weeks. For more information, contact Fritch at 476-8702 or Town of Vail Parks Superintendent Todd Oppenheimer at 479-2161. --PECIDRB Report In reviewing the la#est meetings of the Planning and Environmental Commission and the Design Review Board, the Counci! voted 5-0 to call-up PEC approval of a conditional use permit to allow for installation of a temporary classroom at Vail Mountain School fora 10-month period. Councilmember SybiN Navas said she and Mayor Rob Ford had suggested review of the propose! to help soothe neighborhood concerns and to better understand the school's long-term operational needs wi#hin the neighborhood. The Council will review the approval at its June 8 work session. For mare information, contact George Ruttier in the Community Development Department at 475-2145. --Valk Marketing Update Town Manager Bob McLaurin recapped Monday's community marketing meeting in which Council`s desire to collect ballot recommendations from the private sector was forwarded to the ~~ (more) S~~ RECYCLEDFRPER TM TOV Council HighlightslMay 25, 1999/Add1 group. Since then, a lodging committee meeting originally scheduled for May 28 has been rescheduled to June 2 to coincide with a meeting of the Lionshead Merchants Association. As a result, Councilmembers granted an extension to the June 1 date it had set to hear a private sector ballot proposals}. The extended deadline is June $. Also, yesterday Counciimembers learned the Vail Valley Marketing Board has agreed to hold ahalf-day retreat beginning at 7:30 a.m. June 17 to develop a year 2000 operational plan for Vail-only summer and shoulder season marke#ing. The meeting will be held in the Vail Resorts corporate training center at the Season's Building in Avon. The public is welcome to attend. For more information, please refer to the media advisory summary issued May 24, or contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Recommendations for Designated Open Space The Council heard an overview from Russell Forrest, director of the Community Development Department, regarding a recommendation by the town's 4-member Open Space Board of Trustees to forward 4 properties to the Town Council for consideration as designated open space. If approved by athree-fourths Council vote (5 out of 7}, the parcels would receive designated open space protection in perpetuity unless voters decide otherwise. The 4 #own- owned properties representing about 12 acres are: 1) the portion of the Arose-Garmisch property that will be developed as a neighborhood park; 2) Buffehr Creek Park (lots 40 & 34); 3} a stream tract parcel in the Bald Mountain neighborhood; and 4) an undisturbed meadow near the East Vaif water tract. During discussion, Councilman Michael Jewett criticized the panel's work, calling it a "waste of time" because it hadn't recommended setting aside open space at Donovan Park. Jewett said the trustees should have recommended preservation of Donovan Park's upper bench. Because of that, Jewett suggested sending the recommendation back to the trustees for more work. But Councilmember Sybill Navas, who represents the Council on the Open Space Board of Trustees, defended the group's work, saying it would be inappropriate to recommend open space designations at Donovan Park anti! the Common Ground lawsuits are resolved as well as an update to the park's master plan. Councilman Bob Armour reminded his colleagues that the Council was simply following up on a commitment to place the Arosa- Garmisch property into the designated status as quickly as possible. He said it made sense to add the other 3 properties to the recommendation because they were non-controversial, Councilman Ludwig Kurz agreed, saying the committee's work should be allowed to move forward. Vail resident Joe Staufer expressed support #or the recommendations, saying it was the first step in the right direction of an ongoing process in which other properties would be forwarded for protected status in the future. Carol Hymers, a member of the Glen Lyon Homeowners Association, suggested councilmembers receive an update on the status of the Common Ground lawsuits to help in the decision-making process. An ordinance to reclassify the 4 properties as designated open space will be prepared and offered for first reading once all 7 councilmembers are present for an evening meeting. The earliest date for first reading could be July 6. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Information Update After reviewing bids for the town's 1999 street maintenance projects, the Council voted 5-0 to approve a $52,115 contract with Halco for a slurry seal project for streets in the Intermountain, Matterhorn and Golf Course neighborhoods, plus a $62,592 contract with B&B Excavating for asphalt overlays on Kinnickinnick and West Gore Creek Drive. Far more information, contact Acting, Public Works Director Greg Hall at 479-2160. {more} . TOV Council HighiightslMay 25, 19991Add2 Russel! Forrest, Community Development Director, reviewed plans for the upcoming community facilities planning charette scheduled for June 8-10. That's when three of the nation's top architectural design teams will come to town to sort through Vail's community facilities wish lists and match those uses with appropriate sites. In addition, the teams will be asked to explore the integration of other recreational, cultural andlor entertainment concepts that build upon Vail's image as a world-class resort. The Vail Recreation District has joined the town as a funding partner in the effort. Far more information, contact Forrest at 479-2'146. Next, Councilmembers were encouraged to make plans to attend the Colorado Municipal League conference in Vail June 22-26. . --Council Reports Ludwig Kurz, who represents the Council on the Eagle County Recreation Authority (Berry Creek Fifth), reported on the latest meeting in which more than one entity expressed interest in a buy- out {Edwards Metro District and Eagle County). Kurz said the authority continues to explore an exit plan. --Other Bob Armour offered thanks to those who participated in Saturday's clean-up of the I-70 corridor from the top of Vail Pass to the Glenwood Ganyon. Sybill Navas announced that Northwest Colorado Council of Governments has received a $100,000 state grant for a regional GIS system. This will allow members full access to a regional GIS system. Ludwig Kurz said he had a delightful evening in presenting the town's youth recognition awards to the two recipients at Battle Mountain High School. UPCOMING DISCUSSION TOPICS June 7 Work Session RevenueslExpenditures Discussion Site Visit and Discussion of Glen Lyon Office Building SDD Ford Park Playground Discussion Community Facilities Private Partnerships Discussion June 1 Evening Meeting Presentation of Mauri Nottingham Environmental Quality Award First Reading, Glen Lyon Office Building SDD June 8 Work Session DRB Review Vail Mountain School Temporary Classroom Call-up Discussion of False Alarm Ordinance Discussion of Housing Zone District and EHU Site Visit and Discussion of Proposed Marriott Development # # # •. WORK SESSION MINUTES • Tuesday, May 25, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 25, 1999. All members were present with the exception of Rob Foxd and Kevin Foley. Item No. 6, Information Update. Greg Hall, Acting Public Works Director, presented a recap of the 1999 capital street maintenance pxojects bids. Work Schedule A, which consisted of a bid between chip seal and slurry seal and was to be done in the Intermountain, Matterhorn and Golf Course areas, the low bid was approved to go to Halco for $b2,115.5 8. On Work Schedule B, which consisted of the bid on asphalt, asphalt overlays, petrotac placement, setting of manhole rings and some milling to help match asphalt overlay to driveways and curb and gutters on Kinnickinick in Intermountain and Gore Creek Drive in the Vaillage, was also awarded to B&B Excavating for $62,592.$5. A motion was made by Mike Arnett, with a second from Sybill Navas to accept both low bids. The vote was called and passed 5-0. PAB/aw • • • • VAIL TOWN COUNCIL -MINUTES TUESDAY, MAY 18, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 18, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Michael Arnett Michael Jewetk Sybill Navas COUNCIL MEMBERS ABSENT STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Rob Ford, Mayor Bob Armour Kevin Foley Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. There was no citizen participation. A) The approval of the Town Council meeting minutes of April 20, 1999. The second item on the agenda was the Consent Agenda: Discussion ensued regarding the town charter voting procedures. The minutes will be changed to reflect the charter requirements on voting on agenda item number five, Ordinance No. 11, Series of 1999. Council member Mike Arnett made a motion to table the approval of the April 20, 1999 minutes to the June 1, 1999 Town Council meeting, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed, 4-0. B) The approval of Ordinance No. 13, Series of 1999, on second reading, an Ordinance Of The Town Of Vail, Eagle County, Colorado Granting A Franchise To Holy Crass Energy, Its Successors And Assigns, To Locate, Build, Install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Electrical Energy To The Residents Of The Town Of Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Poles And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. Council member Mike Arnett asked if the minor change requested was made from the first reading. Vail Town Council Minutes May 18, 1999 Bob McLaurin, Town Manager, stated the term of the franchise agreement was changed from 25 years to 20 years. Council member Michael Arnett made a motion to approve Ordinance No. 13, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The third item on the agenda was a presentation of the Town of Vail 1998 Audit Report by Jerry McMahan. Steve Thompson, Finance Director, introduced Jerry McMahan, of McMahan and Associates to the Town Council. Jerry McMahan, representing McMahan and Associates, explained the Town of Vail audit was conducted according to s#ate statutes. He also introduced Mike Jenkins, of McMahan and Associates, who did the detailed audit for the town. He stated there were no major problems with the audit. McMahan and Associates gave the Town's financial systems the highest level opinion with no violations and said the town has very good internal controls. They have issued a letter to the Town of Vail regarding minor administrative issues, noting that there are no material changes. He said the records were very clean. The audit was finished early and Chris Anderson did the initial draft, which saved the Town of Vail money. Jerry commended Chris Anderson for her worn on this audit. • Steve Thompson said the town had wanted to have the audit finished by the end of March. Jerry stated the town charter requires the audit be done by the end of April each year. Council member Mike Jewett stated to the viewing audience that they could obtain a copy of the audit from the Finance dept. Steve said copies of the audit and the budget can be reviewed in the finance department at the Town of Vail. Council member Mike Jewett made a motion to accept the 1998 audit, and Council member Mike Arnett seconded the motion. Further discussion ensued. Bob McLaurin, Town Manager, stated there were a few things that need to be changed or fixed administratively. Steve Thompson explained that McMahan and Associates had also been auditing the new computer system. Jerry McMahan reiterated the items that needed changing were mostly administrative and housekeeping items. CJ Vail Town Council Minutes May 18, 1999 Mayor Pro-tem Ludwig Kurz thanked Steve Thompson and Chris Anderson for keeping • the town in good standing. Bob McLaurin stated there are very few cities, which have as few of the audit problems as Vail, thanks to Steve and Chris. A vote was taken and the motion was passed unanimously, 4-0. The fourth item on the agenda was the appointment of three members to the Local Licensing Authority for a term of two years each. The Town Council voted by written ballot. Council member Mike Arnett made a motion to re-appoint Dave Chapin, Mary Zarba and Kathy Vieth to the Local Licensing Authority and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The fifth item on the agenda was the appointment of one person to the Vail Valley Marketing Board to replace the vacancy that exists on the board. The Town Council voted by written ballot. Council member Sybill Navas made a motion to appoint Meggen Bernstein #o the Vail Valley Marketing Board, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The sixth item on the agenda was first reading Ordinance No.14, Series of 1999, an • Ordinance Repealing And Re-Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re-Establishing The Approved Development Plan For Lot 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations To Allow For The Construction Of An Expanded Office Building And Two Type III Employee Housing Units; And Setting Forth Details In Regard Thereto. Dominic Mauriello, Chief of Planning, stated Ordinance No. 11, Series of 1999, repealing and reenacting this site was just approved a couple of weeks ago. He said the applicant has come back to the Planning and Environmental Commission (PEC) several times. The applicant has responded quite well to the questions and concerns of the PEC. The town staff is requesting approval of this ordinance. He said the applicant is proposing to amend Special Development District #4 {SDD #4), as it relates to the Glen Lyan Office Building property in Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two Employee Housing Units {EHU's), 1,127 sq. ft. and 738 sq. ft. The resulting total leaseable area of the building is 35,741 sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end of the site will also contain a surface parking (with a level of parking below) of 2~4 parking spaces, for a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re-striping of the traffic lanes on the South Frontage Road to accommodate turn lanes and bike lanes. Vail Town Council Minutes May 18, 1999 The original Cascade Village SDD was approved in 1976 and has since been amended several times. The development plan approved in 1988 for this area included additional office space and amicro-brewery. 4n August 10, 1998, the PEC provided direction to the applicant to provide structured parking, substantially increase the square footage of office space, eliminate the proposed duplex development, and upgrade the architectural quality of the existing building. The Commission stated that adherence to the interior landscape provisions and the building height provisions of the previous approval could be varied. The Town Council gave very similar guidance to the applicant, at its September 1, 1998 meeting. Council had suggested not dealing with residential units and continue with commercial buildings. There are still 2 EHU's proposed with this ordinance. Dominic explained the PEC, at its May 10, 1999 meeting, recommended approval of the proposal subject to several conditions which are in the PEC memo. As far as the ordinance changes, they are minor. Dominic explained the positive and negative aspec#s to the ordinance as well as the changes. Mayor Pro-tem Ludwig Kurz asked if the total square footage of 1,865 sq.ft. gross residential floor area (GRFA) is for both EHU's. Dominic stated that it is for both units but is not limiting the size of one or the other of the units at this time. Council member Mike Arnett asked if this proposal had Bane through the Design Review Board process. • Dominic said it has gone through the DRB on a conceptual basis. He said DRB direction got them to where they are today as well as going through several work sessions with the PEC. Mayor Pro-tem Ludwig Kurz asked if the town engineer is satisfied with the traffic reports. Dominic stated that based on the repor# it is acceptable. Council member Ludwig Kurz said somewhere during this process the Council should do a site visit on this proposal. Kurt Segerberg, representing the applicant, The Glen Lyon Office Building Partnership, said he appreciated the time that the town staff, the PEC and the DRB have given to this project. He said there has been three or four different types of plans over the years for this property. Kurt said the applicant thinks this is a very good proposal for this property and reviewed the plans with council. He said there might be two parking entrances. He explained that CDOT has been involved in the traffic patterns and flows on this project. There would be 24 surface parking areas and the consolidation of the building allows for the bike path and some open space to be saved. He explained various aspects of the project. Further discussion ensued regarding parking, height of the buildings, screening of the parking, location of the EHU's in the building, etc. i 4 Vail Town Council Minutes May 18, 1999 Council member Mike Arnett said he is in favor of the overall concept. He asked if the applicant has considered a conservation easement for the land to the west of building, so it could be kept open space near bike path. Kurt said that was an item to look at further, this might be a nice area for people in the building to use. Council member Mike Arnett said it would be a fine project, however he would like to see a more final rendition before moving #o approve the ordinance. He said he would like to table the ordinance until a fiinal project can be reviewed. Council member Sybill Navas echoed Mike Arnett's sentiments. She is in favor of having the Town Council do a site visit. She stated she has concerns about the 72-foot height of one of the buildings. Further discussion ensued. Russ Forrest, Community Development Director, said there was no hurry in approving the ordinance right now. Further discussion occurred regarding the roadway, employee generation standards and impacts, stream setbacks and photo imaging possibilities of the plans. Dominic asked the council for clarification on what they wanted to see. Would council like to have final DRB and PEC approval? Council member Mike Arnett said he wants to see a final rendition afi outward appearance of the buildings and a site visit. He wants to see the changed plans. Council member Mike Arnett made a motion to table this item to a later council meeting, and Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. Town Council will do a site visit at the next Tuesday, May 25, 1999 work session. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin said staff is continuing to work on the fire station relocation issue. Also the way-finding sign program for Vail was currently being evaluated and a recommendation will be coming from Land-Works, a landscape architectures firm. Council member Sybill Navas stated she thought the town should consider involving the Art in Public Places Board as well as the lodging community. C] Vail Town Council Minutes May 18, 1999 As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Sybill Naas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The meeting was adjourned at 8:25 p.m. Respectfully submitted, // / ~ (/ udwig Ku Mayor Pro- m A ~S . L ei D naldson Town erk • • Vail Town Councii Minutes May 18, 1999 WORK SESSION MINUTES Tuesday, May 18, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vaii Town Council at their regular work session on May 18, 1999. Initially five members were present with the exception of Rob Ford and Kevin Foley. At 3:25 p.m. Bob Armour departed for another commitment for the Vail Mountain Rescue Group in Denver. Item No. 5, Discussion of at-the-polls vs. mail-in coordinated ballot election. Following discussion, Council agreed to leave the last vote in tact as far as conducting an at-the-polls election for the November 2na regular municipal election date. Item No. 6, West Fest Funding Proposal. Bill Brice described the history and venue for the West Fest proposal that is currently being suggested as a 1999 Labor Day special event in Vail. Sybill Navas made a motion, with a second from Mike Jewett, to approve up to $35,000 as a cash contribution from the General Fund to West Fest on the condition it is joined by a $15,000 Special Events Commission contribution and that up to 80% of our $35,000 will be returned to the Town if sponsorship dollars can be raised for this purpose. Additional conditions included: 1. Negotiations with West Fest and the Vail Valley Marketing Board, the latter of whom is being requested to free up $25,000 in marketing dollars specific to this event. 2. Council acknowledges Bill Brice's request for an in-kind contribution from Public Works and the Police Department. Bill will return to Council with afollow-up in regard to the exact siting of the venue and the specific implications for staff at a later time. A vote was taken and the motion passed unanimously, 4-0 (Bob Armour participated in the initial discussion but was absent by the time of the vote.) PAB/aw WnRK SESSION MINUTES Tuesday, May 11, 1999 2:00 P.M. Tawas of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 11, 1999. All members were present with the exception of Rob Ford and Mike Jewett. Item No. 3, An appeal of the PEC approval for minor amendment to the Golden Peak Development Plan to construct a ski tunnel; Tract B, Vail Village 7"'. On a request from John Dunn, who represents adjacent property owners to the Golden Peak area, Mike Arnett made a motion, with a second from Bob Armour, to table this xequest to the June 15t work session. A vote was taken and the motion passed unanimously, 5-0. Item Na. 4, Discussion of twa add-ons to the approved Lionsridge Loop/Buffehr Creek Road Street Project. Following a site visit, Mike Arnett moved, with a second from Kevin p'oley, to stay with the original base bid and to fund neither alternative A or alternative B in conjunction with this project. A vote was taken and the motion passed unanimously, 5-0. • PAB/aw • ` j~ ~~ TOWN OF VAIL ~7S South Frontage Road Vail, Colorado 81 b57 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY May 12, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 11 Work Session Briefs Council members present: Armour, Arnett, Foley, Kurz, Navas --Site Visit to Lionsridge Laap/Buffehr Creek Road Following a site visit to the Lionsridge LaoplBuffehr Creek Road project area, the Council voted 5-0 to maintain approval of a $1.8 million base bid from Daw Construction of New Castle for street reconstruction work. The Council had considered two additions to the project--a Chamonix sidewalk extension for $86,000 and a sight distance correction for $110,000--but agreed not to proceed with the add-on projects after weighing costs versus benefits. For mare information, contact Greg Hall, acting public works director, at 479-2160. • --PECIDRB Report During a review of the most recent meeting of the Planning and Environmental Commission {PEC), Councilmember Sybill Navas inquired about a request by Vail Mountain School to pursue a conditional use permit for construction of a temporary classroom on the site fora 10 month period. Although the May 10 discussion was preliminary in nature, Senior Planner George Ruther said the PEC expressed its interest in maintaining such a structure as a temporary use . rather than transitioning it to a permanent use. During a similar review of the most recent meeting of the Design Review Board (DRB), Councilman Michael Arnett inquired about the status of the Marriott redevelopment. Senior Planner George Ruther said the applicant has responded to some of the design issues raised by the DRB with discussions continuing on May 19. Also, Councilmember SybiH Navas inquired about the status of a locker roomlloading dock expansion at Dobson Ice Arena, proposed by the Vail Recreation District. The concept received a conceptual review by the DRB May 5 and is scheduled for final review by DRB on May 19. Navas expressed concern on two fronts. First, she said she hoped the project wouldn't preclude improvement ideas generated by an upcoming design charette for town wide community facilities {scheduled for June 8-10). She also wondered why the Town Council wasn't more involved in the planning since the building is owned by the Town of Vai! and leased to the Vail Recreation District. In response, Councilman Kevin Foley, who is the Council liaison to the Vail Recreation District, said the district is interested in moving forward with the expansion once the design charette has been completed. Council will informally review the expansion plans at its May 18 work session. For more information, contact George Ruther in the Community Development Department at 479-2145. (more) ~~~ RECYCLEDPAPER TM TOV Council HighlightslMay 11, 19991Add1 - --Appeal of the PEC Approval for a Minor Amendment to the Golden Peak Development Plan to - Construct a Ski Tunne! A# the request of the appellant, the Council voted 5-0 to table the appeal to the June 1 work session. The ski tunnel, a project of Vail Resorts, is proposed to tae constructed under a race course at Golden Peak to improve skier access to Ski Club Vail, Pinos del Norte condos and North Woods condos. Currently, skiers must cross the race course an Ruder's Route, which has the potential for skier collisions. In requesting the extension yesterday, John Dunn, an attorney representing an adjacent property owner, said that while his client is not actively opposed to the ski tunnel proposal, more informs#ion is needed to understand the scope of the project. Conceptual p{ans will be presented to the Design Review Board on May 19. For more_ information, contact Jeff Hunt in the Community Development Department at 479-2140. - - --Vail Marketing Options Discussion After reviewing Monday's community marketing discussion, in which the merits of at least three ballot issue approaches were debated, the Council, at the suggestion of Sybill Navas, agreed to step back from the issue with the expectation that one or more business coati#ions step forward and offer a ballot proposal that will provide a permanent funding source for summer marketing. The Council set a deadline of June 1 to accept such proposals. During discussion yesterday, Councilmembers expressed frustration in their attempts to bring closure to the ballot framework issue. They also pleaded for the business community to take a leadership role. Otherwise, some Counciimembers wondered if the town wouldn't be better off to put its resources into improving the "product," such as better bus service, cleaner streets, etc., rather #han marketing. Either way, Councilmembers acknowledged the need far various planning and operational scenarios depending on the outcome of the next series of steps. For more information, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Learning Tree and ABC School Request to Modify Terms and Conditions of Their Respective Leases The Council heard a request yesterday from representatives of the Learning Tree and ABC schools to modify their leases from the current 980-day relocation notice to a two-year exit plan. The town has leased land to the agencies for the past 20 years. The current lease agreement expires in 2002. The representatives said they'd been asked to appear before the Council by parents of the children in response to conceptual drawings on the Mountain Bel! site that show a fire station, affordable housing and the two day care centers in a new location on the site. Although Councilmembers agreed that uninterrupted, day care service would serve the community's interests welt, they expressed caution in amending the lease unilaterally. Councilman Ludwig Kurz suggested the Council review other town leases with the town manager and town attorney to get a better understanding of other agreements. Also, Councilmember Sybill Navas reminded the group that the Council hasn't formally accepted any of the conceptual drawings. Town Manager Bob Mcl_aurin said he's been working closely with the day care operators, including the offer of preliminary architectural services as well as relocation sites on other town-owned properties. In response, Moe Mulrooney of the Learning Tree, said she didn't expect the Council to make an immediate decision on the lease request. Instead, she said the group wanted to express their concerns as well as the need for a long term lease stating the location of a new building site in order to approach funders. For more information, contact Town Manager Bab McLaurin at 479-2105. (more) • TOV Council HighlightslMay 11, 19991Add2 --information Update Councifinembers received a blue ribbon symbolizing the "thin blue line" in recognition of National Police Week. Flags will be flown at half-mast on May 15 to honor those who have been killed in the line of duty. --Council Reports Kevin Foley, who serves as a liaison to the Vaii Recreation District, rEported on this week's board meeting. Foley said the VRD was pleased to be getting a favorable response from the Design Review Board regarding proposed improvements at Dobson Arena. Ludwig Kurz, who represents the Council on the Channel 5 Board of Directors, announced the appointment of Richard .~. Knapp as the new station manager for Channel 5. Also, Kurz acknowledged a recent meeting of the Eagle County Recreation Authority (Berry Creek Fifth). Sybill Navas, who represents the Council on the Northwest Colorado Council of Governments, said she attended the agency's recent workshop on affordable housing initiatives. Navas said she came away from the workshop with an appreciation far statistical data that show the breakdown of residential units in such categories as long-term rentals, short-term rentals, etc. Also, Navas asked that a letter by sent from the town to Governor BiN Owens requesting that he veto Senate Biil 218, a takings bill. Navas said the bill would erode local land use authority. it is opposed by the Northwest Colorado Council of Governments Water Quality/Quantity Committee. --Other After reviewing a proposal to improve Vail's directional sign program, Sybill Navas suggested moving forward with the work and involving the Art In Public Places Board. Copies of the proposal wilt be distributed to the full Council. Ludwig Kurz inquired about the status of volunteer parking at Ford Park this summer. Assistant Town Manager Pam Brandmeyer indicated the topic will be addressed during a Ford Park management meeting on May 20. Kevin Foley inquired about the status of the Lianshead skate park construction, noting that skate boarders are currently looking fnr an outset. UPCOMING COUNCIL DISCUSSION TOPICS May 78 Work Session Interview for 3 Liquor Board Positions Interview for 1 Vail Valley Marketing Board Position Presentation of Community Survey Results Discussion of Vail Marketing Options May 18 Evening Meeting Appointment of 3 Liquor Board Positions Appointment of 1 Vail Valley Marketing Board Position 1998 Audit Report First Reading, Ordinance 14, re: Glen Lyon Office Building Second Reading, Ordinance 13, re: Holy Cross Franchise Agreement (more) TOV Council HighlightslMay 11, 19991Add3 May 25 Work Session PECIDRB Discussion of Vail Marketing Options Discussion of Employee Housing Unit Code Alpine Garden Request Ford Park Playground Discussion of Town of Vail RevenueslExpenditures TOV REMINDERS Vail Clean-Up Day Bulky Item Pick-up Request, through May 13. Coil 479-2333 to sc,Fiedule your free curbside pick-up, which will take place an May 14. Dowd Junction Recreation Path Closure, May 14-June 10, for deer migration study. Call 479- 2160 for info, Town of Vai! Spring Clean-up, 8 a.m. to noon, May 15, Golden Peak in Vail. Call 479-2333 for info. Town of Vail Communi#y Internet Survey Response Deadline, 5 p.m., May 15, (www.vail.net/tov) Call 479-2115 for info. MarketinglLodging Tax Community Discussion, 8:30 to 9:30 a.m., May 17, Vaif Town Council Chambers. Caii 479-2113 for info. Ford Park Management Team User Discussion, including paid parking schedule, 1:30 to 3 p.m., May 20, Town of Vail, Administration Small Conference Raom. Vail Housing Lottery far Vail CammonslEast Vail Units, 7 p.m., May 20, Vail Town Council Chambers. Call 479-2144 for info. MarketinglLodging Tax Community Discussion, 8:30 to 9:30 a.m., May 24, Vail Town Council Chambers. Ford Park Management Team Use Discussion, including paid parking schedule, 1:30 - 3:00 P.M., May 20, Vail small administration conference room. # #1 # r 1 l..J • WORK SESSION MINUTES Tuesday, May 4, 1999 2:00 P.M. Town of Vaii Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 4, 1999. AIi members were present with the exception of Rob Ford and Mike Jewett. Item No. i, A request fox a lease agreement to allow the Platz'1 Bar to operate an outdoor seating area on Town of Vail property. On Apri121, 1999, the Design Review Board conditionally approved the outdoor seating area at the Platz'1 Bar located within the Austria Haus. One of the conditions of approval was that the applicant execute a lease agreement with the Town prior to installing the improvements. Council toured the site and upon returning to the Council Chambers agreed to a five year lease starting at $4.59 per square foot a year, based on CPI, with a request to also obtain the exact square footage for this deck area. A motion was made by Mike Arnett, with a second from Kevin p'oley. The motion passed 5-0. Item No. 4, Decision on Lionsridge LoopBuffehr Creek Road Street Project. A motion to approve the base bid for the Lionsridge Loop project was made by Bob Armour, with a second from Mike Arnett. The motion passed 5-0. PABIaw • VAIL TOWN COUNCIL -MINUTES • TUESDAY, MAY 4, 1999 7:DD P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 4, 1999. The meeting was called to order at approximately 7:DD P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Sybill Navas COUNCIL MEMBERS ABSENT: Rob Ford, Mayor Michael Jewett STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Tawn Manager The first item on the agenda was Citizen Participation. Kurt Davis, a local resident of East Vail, presented a petition, signed by 166 citizens, to the Town Council regarding the Vail Meadows Filing 2, Lots 1-4, and Lots 5, 6, 7, 8, 9, 1D and 12. The petition requests the Town reject any future zoning requests for any type of residential or buildable-type zoning. He stated the lots are presently zoned agricultural-open space. He also explained that the properties • should not be rezoned for development because of their steepness, saturation of the soil issues, wetland issues, and mature landscaping. He would like the Town Council to consider purchasing these lots and preserving them as open space. Bob Mcl_aurin stated this issue should be handled through the Council follow-up procedure and said Russell Forrest, Director of Community Development will respond to this issue. Council member Sybill Navas stated the Open Space Committee recently met and will be forwarding its recommendations regarding protected open space designations and possible purchases of several parcels for open space. The second item on the agenda was the Consent Agenda: A) The approval of the Town Council meeting minutes of April 6 and April 20, 1999. Discussion about the name change of one of the community members on the burn control issue was discussed. The Town Clerk will correct. There was also discussion regarding the April 20, 1999 meeting minutes and the wording of the voting count far one of the agenda items. Council member Bob Armour made a motion to approve the meeting minutes of April 6, 1999, changing the name from Sue Dugan to Sue Rychel and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-D. • 1 Vail Town Council Minutes May 4, 1999 Council member Bob Armour made a motion to table the approval of the meeting minutes of • April 20, 1999 to the June 1, 1999 Town Council evening meeting, and Council member Kevin Foley seconded the motion. A vote was taken and the motion to table was passed, 5-0. The thin! item on the agenda was first reading of Ordinance No. 12, Series of 1999, An Ordinance Amending A Special Development District -SDD No. 30 {Vail Athletic Club) And Repealing A And Reenacting Ordinance No. 3, Series Of 1998, To Allow For A Change In The Number Of Dwelling UnitslAccommodation Units, Modifications In Square Footage And GRFA; And Amending The Development Plan In Accordance With Title 12, Chapter 9, Of The Vail Municipal Code And Setting Forth Details In Regard Thereto. Dominic Mauriello, Chief of Planning, stated the applicant has submitted a request for a major amendment to Special Development District (SDD) #30. This amendment would a{low for a reduction in the current number of accommodation units (AU's} from 54 to 46 or 48; and increase in the number of dwelling units (DU's} from 3 to 4, with the new dwelling unit containing one lock-off unit. The proposed changes are due to financial constraints and the desire to construct larger accommodation units, which the applicant said are more suitable for a first class boutique hotel. The applicant is asking for same flexibility in the exact number of accommodation units so that final design and cost can determine whether they provide 46 AU's or 48 AU's. Forty-eight is the maximum number they can have based on parking requirements. Additionally, they are requesting an increase of the gross residential floor area {GRFA) of a unit. The owner of a condominium an the fifth floor (Angelo) is proposing to add a dormer and 713 sq. ft. of GRFA to their unit. This condominium owner is entitled to add this space and dormer under the interior conversion ordinance, Section 12-15-4. The conversion ordinance was • passed last year regardless of this SDD amendment, however, the owners have agreed to bring this request forward with the Vail Athletic Club application so that it can be viewed with the other improvements. Dominic reviewed the changes and percentages of increases and decreases of the project with the Council, and said the final hotel room design has not been completed and therefore there could be minor shifts in floor area to accommodate maid storage and other necessary common area improvements. The proposed changes to the building do not result in an amended foo#print or modifications to the site plan. The previously approved site plan and conditions of approval are still proposed to be carried forward. The building elevations are modified by the addition of several dormers on the south and north elevations of the building and the enclosure of areas that were previously balconies. The DRB will be required to review these changes to the building. Overall the changes are minor in terms of bulk and mass or impacts on adjacent properties. The proposed building continues to meet the definition of a lodge with 64% of the GRFA devoted to accommodation units and 36% devoted to dwelling units, including the lock- off. He also said in 1998 Council changed the expiration date of the 1998 approval. The applicant has requested the expiration be moved to May of 2001 instead of May of 2000. Stan Cope, General Manager for the Vail Athletic Club, expressed a sincere and heartfelt apology to the Town Council for bringing another amendment before the Town Council. He said it was difficult to make the current development plan work with construction costs, high risks and resale units. He summarized that they are still doubling the AU's square footage in the building and decreasing the DU's almost 50%. He stated that building code requirements increased the cost of the development, the average size of the rooms also increased substantially. Larger roams are in high demand. The intent is to make the rooms more in keeping with a higher end, ~ Vail Town Council Minutes May 4, 1999 four-star property and stay competitive in the market. There is formidable marketing for rooms in Vail and the owner is committed to funding quality for this facility. The battam line is the applicant wants to have a high quality project. Council member Mike Arnett asked if the target square footage of the units were 500 sq. ft. Stan Cope said the units would be from 400 to 700 sq. ft. Council member Bob Armour asked about the changes in percentage in the AU GRFA from 1993 being down 23.7% and dawn 3.3% from 1998. Was this attributed to the fact they allowed off-site EHU's? Stan said they focused on four individual units, each designed for one individual for seasonal housing. They were not focused on square footage. As they configured the building, there was not a conscious effort to reduce the units. Further discussion ensued regarding the GRFA increase for the dormer addition and DRB review. Council member Sybill Navas stated she has a concern about moving the date to May 2001. She asked Dominic what would happen if the time lapsed and the development was not done. Dominic said the approval would expire and the applicant would have to start all over with the approval process. . Mayor Pro-tem Ludwig Kurz and Council member Kevin Foley said they also had the same concern of extending the deadline date. They want the applicant to start now. Stan Cope said that wasn't an unreasonable request. He explained he requested the extension date because of the track record the applicant has so far. He would like to discuss this with the owner and come back to the Town Council in two weeks. Mayor Pro-tem Ludwig Kurz asked for clarification on the 46 ar 48 AU's. He said this is very flexible based on the design constraints of the building. Stan said the flexibility is necessary to allow for configuration of the rooms and is based on whether they need two doors or one door for one or two AU's. He said it is important to note the footprint of the building doesn't change, the ridge line doesn't change and the landscaping doesn't change. Mayor Pro-tem Ludwig Kurz asked if the landscaping in the current amendment was going to be completed regardless of whether the project continues or not. Stan said the sidewalk, retaining wall, gardening and landscaping will be done this summer. In addition, two street lamps will be installed to match the town lamps. He said there would not be any sidewalks from the front of the building to the west. .lim Lamont, representing the East Village Homeowners Association (EVHOA), stated the EVHOA has protested this project through the history of the project. He also said they were in a lawsuit in 1993-1994. In the decision of the district court, during the review process, the town . 3 Vail Town Council Minutes May 4, 1999 has to take into consideration the Vail Village Master Plan documents. This zone district did not . allow the kind of uses and expansions such as this in other areas. He stated that Dominic explained in the memorandum that one of the reasons for the amendment was because of financial constraints. He asked if this statement was based on information from the applicant or did it come from staff. He said he knows several people who would love to use financial constraints as a reason for amendments to development proposals. He stated the economics of a development should not be included for consideration. He said he has been opposed to SDD's because they are a grant of special privilege. He understand the need for flexibility for the AU's but to use the addition of a DU for monetary gain would be difficult to justify. This would set a very dangerous precedent to approve the amendment based on financial constraints for this project. He stated he was not in favor of extending the project date to May 2001. He explained that other projects have had to go through the process again because they missed the deadline. He doesn't want this extension because he would consider it to be a grant of special privilege. Art Apblanalp, representing Ronald Robertson, a Mountain Haus condominium owner, said to reject the amendment because of the bulk of the building. He explained the history of what has happened before with this project. He said the developer said there would only be three of the original 10 AU's on the top floor. That is more than 50% relief of the AU requirements. He quoted from a letter written by Jim Lamont on July 24, 1995. They doubt the sincerity of the developer's intentions. He said the developers request far additional time suggests that there is a strategy to cull greater profits to the developer and not comply with the town's requirements. He said the project elevations on north and south side of 1995 approval are missing. He said there were eight dormers identified in the memorandum. He said on the right side of the building there were only five dormers in the beginning. He disagrees that there is not a major • change in the bulk and mass of the building. He said in 1993 and 1995 there was more mass and more vertical added for mare hotel rooms. This was a quid pro quo. Now there have been seven hotel rooms removed. This is not the way the system is supposed to work. He agreed with Jim Lamont's statement that the #own has a commitment with the developer to May 2000. If the project is not developed by then, it should go back to square one. The applicant is asking to undo the requirements of the 1993 and 1995 approvals. He said it's not worth a second reading, and wants Council to think about the package presented to them by the developer. He wants the Tawn Council to make the developer live by the present requirements. Stan Cope said he wanted to respond to the comments made by Jim and Art. First, the justification of the financial position of the developer was for clarification purposes to the Council only. He said the AU's would be doubled with this proposal, the additional 10,000 sq. ft. is over 100% of what they have now. Any amendment process to the SDD is like starting over. He also stated that the rejection of this proposal by a Mountain Haus owner tonight was the first time he has heard of it. The additional dormers do not increase the mass of the building. Dominic said the financial concerns are in the description portion of the PEC memorandum, and was not listed under the criteria section because it wasn`t a consideration. Mayor Pro-tem Ludwig Kurz asked if there are balconies being added below dormers that were not there before. Larry Eskwith, a local attorney, said the owners don't care whether there is a balcony there or not. He said John Perkins, the architect for the project, put them in for design purposes. . 4 Vail Town Council Minutes May 4, 1999 Dominic reiterated that the final design would have to go through the DRB process. Council member Sybill Navas said the plans from 1998 were not given to Town Council, she only has the 9993 plans. Dominic displayed and reviewed the 1998 plans with the Town Council far comparison. Council member Mike Arnett stated the proposed reduction of the AU's from last year's approval is contrary to the Land Use Plan and the Vail Village Master Plan. The changes to the north elevation of building are not minor. He thinks the plans should have gone through the DRB process before the Council reviewed them. He said the SDD process is getting out of hand. It is almost a given that the developers can get endless extensions. He said it would be a grant of special privilege. Council member Bob Armour made a motion to deny Ordinance No. 12, 1999, Series of 1999, and Council member Kevin Foley seconded the motion. Further discussion ensued. Bob Armour said he has been in several discussions about the SDD process. He said the Land Use Plan and the Vail Village Master Plan state the AU's are important. He thanked Dominic for drafting the memorandum in detail so the Council could review it better. He said the changes being proposed decrease the conference area by 105%. He also said he thinks five different plans in seven years are too many changes. The 1993 plans and the 1998 plans state the AU's are permanently restricted. He said the Town of Vail has looked at increasing the number of • AU's in town. This proposal does not increase the AU's in town. He is not in favor of changing the current SDD. Council member Sybili Navas stated she has mixed feelings on this proposal. She is distressed at the five changes in seven years and not getting any changes at all. She said she is hesitant to deny the application, because there is a potential loss of 22 AU's. She appreciates Stan's statement on the need for larger units. If this proposal produces a better product, she is not concerned there are fewer units. However, she also is concerned the condominium proposed is 3,700 sq. ft. and is displacing AU's. The reality of it is that they want a product that works. The public improvements needed to happen yesterday. She asked wha# happens to the improvements if the proposal is denied. She would keep the date to May of 2000 if they were to approve this ordinance. She said she would vote against the motion as it stands. Mayor Pro-tem Ludwig Kura asked for clarification of the remedial improvements. Dominic said the applicant is planning on submitting for a building permit this summer with additional improvements. Council member Kevin Foley said last year's approval was a good one and he doesn't see why they can't move forward with that proposal. He said he would vote against approving this proposal. Mayor Pro-Tem Ludwig Kurz said he agrees with Bob Armour's comments. He said the five changes don't concern him as much as the changes are not moving the project in the stated 5 Vail Town Council Minutes May 4, 1999 goals of adding AU's to the market. He also said it is not the Council's purview to deal with the . economic status of developments. This would be considered a grant of special privilege. Stan asked the Counci! to table the proposal. He is confused about some of the issues and wants better clarification of what the Council wants to see. He said the count on AU's is not clear. Does the Council want to see 54 smaller rooms? Council member Mike Arnett said if you take the target square footage of X63 sq. ft. from last year's AU's, which was approved, that is the average square footage of each room. Stan said that is if the AU's wouldn't be converted into DU's, which is what is being requested. Council member Sybill Navas reiterated that she is concerned with the square footage of the AU's going backward to add a dwelling unit. Council member Bab Armour said he would consider a reduction of AU's if they are larger units but not if a free market unit replaces the AU's. He said there are very few live beds in town. tarry Eskwith, representing the Angelo's, owner of the dwelling unit requesting the dormer addition at the Vail Athletic Club asked if the motion to deny the proposed ordinance had a provision to exclude the Angelo's request for the conversion from this denial. He said the Angelo's have a right to submit their proposal as a separate project. Council member Bob Armour said the Angelo's could go to the DRB through a separate, DRB application process. Council member Sybill Navas said the applications should be reviewed with any amendments to the SDD. Council member Bob Armour said they could still be reviewed with the amendment proposals. Council member Sybill Navas made a motion to table this ordinance. The motion died for lack of a second motion. Council member Bob Armour again made a motion to deny Ordinance No. 12, Series of 1999 on first reading, and Council member Kevin Foley seconded the motion. A vote was taken and the motion to deny carried, 4-1, Council member Sybill Navas against. The fourth item on the agenda was first reading of Ordinance No. 13, Series Of 1999, an Ordinance Of The Town Of Vail, Eagle County, Colorado Granting A Franchise To Holy Crass Energy, Its Successors And Assigns, Ta Locate, Build, Install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Elec#rical Energy To The Residents Of The Town Of Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Pales And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. ~ Vail Town Council Minutes May 4, 1999 Bob McLaurin, Town Manager, stated the document meets the Town of Vail needs and the needs of Holy Cross Energy. Richard Brinkley, representing Holy Cross Energy, said a Community Enhancement Fund had been added to the franchise agreement. Some of the programs funded by this program would be undergrounding existing overhead lines, sponsorship of special community events and energy conservation projects. Other projects that would fall under one of seven categories listed in the agreement. Council member Mike Arnett stated this was at no additional cost to the consumer and is a great deal. Mayor Pro-tem Ludwig Kurz asked how the Town of Vail franchise fee compares to other municipalities. Bab McLaurin said most cities have a 3% franchise fee, which is what the Town of Vail has presently. He stated there was a breakdown of fees in the town manager's report. Mayor Pro-tem Ludwig Kurz asked what the costs would be if the franchise fee increased from 3% to 4%. Bob McLaurin said the impact to residential consumers would be an average increase of $8 annually and the average increase to commercial users would be $45 annually. He stated that the additional one percent increase would add $100,000 annually to the town's general fund and asked the Town Counci! to consider increasing the franchise fee to 4%. Council member Kevin Foley asked what was the term for the last franchise fee. Bob Mcl_aurin stated the last franchise agreement was for 20 years and this one is for 25 years. Mayor Pro-tem Ludwig Kurz questioned the term of the franchise fee and if it could be amended from 25 to 20 years. Tom Moorhead said yes it could be amended. Further discussion ensued regarding retail billing and energy supply services. Tom Moorhead said the town charter limits franchise terms to 20 years. Council member Mike Arnett made motion to approve Ordinance No. 13, Series of 1999 on first reading with the condition that the term length be changed to 20 years, Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was second reading of Ordinance No.11, Series of 1999, an ordinance repeating and re-enacting Ordinance No. 23, Series of 1998 and Ordinance No. 1,1999, to provide for amendments to Development Area A, Cascade Village, that concern the Approved Development Plan for the Westhaven Condominiums Development Site and the accessory and conditional uses allowed in the Vail Cascade Club & Hotel, and setting forth details in regard thereto. ~ Vail Town Council Minutes May 4, 1999 George Ruther, stated there were several changes were made to this ordinance from first reading and reviewed the changes. Council member Kevin Foley asked what the Type III EHU means and what does it do for the town. Council member Bob Armour stated it dictates the size of the unit. Further discussion ensued. Council Member Mike Arnett made a motion to approve Ordinance No. 11, Series of 1999 on second reading, Council member Kevin Foley seconded the motion. A vote was taken, the motion passed unanimously, 5-0. The sixth item on the agenda was Resolution No. 6, Series of 1999, a Resolution Adopting Two-Tier System Of Qualifications For The Purchase Of Unit 36, East Vail Lodging. Tom Moorhead, Town Attorney, stated that Unit 36, Vail East Lodging {A Condominium) has been purchased by the Town of Vail as the first affordable housing "buy-dawn" unit and is presently being offered for sale with deed restrictions to a qualified buyer at a reduced price of $14D,000. This sales price is comparable to the purchase prices developed for buyers of the Red Sandstone Town Homes and are consistent with other deed restricted programs established by the Town of Vail. He explained the potential purchaser conditions far qualification to purchase the unit at the deed-restricted price. The conditions are that they must currently own no other real estate in Eagle County; use the residence as an owner-occupied primary home; work in Eagle County a minimum of thirty (3D) hours per week over the course of a year and plan to continue working that same amount until the sale of the property or retirement; and agree to a re-sale cap of three {3%) percent annual appreciation. These deed restrictions are consistent with the Vail Commons and Red Sandstone units. This is the only unit in this condominium complex that would have this restriction. This unit is subject to the rights of first refusal held by other condominium unit owners in the Vail East Lodging Association. In order to recognize this right of first refusal and enable present owners to qualify for purchase of this unit, it is suggested that the unit be available to a second tier purchaser free from any qualifications or deed restriction. The second tier to be a free market purchase price will be a minimum of fair market value plus any additional costs incurred by the Town during its time of ownership. In the event the unit is sold at the fair market price there would be no deed restrictions on the unit. There would be a minimum bid of $162,500, which is the fair market value based on the town's purchase price, plus additional expenses .incurred by the town. Council member Kevin Foley made a motion to adopt Resolution No. 6, Series of 1999, and Council member Sybill Navas seconded the motion with the correction as stated by Tom Moorhead. A vote was taken and the motion passed unanimously, 5-0. The seventh item on the agenda was the Town Manager's Report. There was nothing additional to the report. $ Vail Town Council Minutes May 4, 1999 . . As there was no further business, a motion was made by Counci! member Mike Arnett to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 9:10 p.m. Respectfully submitted, ,S~i~F{il1i1E11fFF1lili~ji. ~A IA ~`\`~1`~~~~ ~~ ~'9i~il /~/~/~ ~ E ~ ~ Ludwig Kurz ~. ;« Mayor Pro-Tem A i rtS . ~ ~ le,'+,~onaldson Town Clerk • 9. Vail Town Council Minutes May 4, 1999 WN OF YA,{L ~y 5 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY June 23, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Officer VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE 22 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Kurz --Marriott Redevelopment Informs{ Review As a follow-up to an earlier site visit and discussion, Councilmembers reviewed four issues of concern that had been raised previously during an informal review of the redevelopment plans far the Marriott Mountain Resort in Lionshead. The Special Development District application proposes to "re-skin" the exterior of the hotel as well as construct 66 interval ownership club units on top of the existing parking structure. The proposal also includes conversion of the "Windows" restaurant to four condominium units and the conversion of existing ski storagelretail area to six employee housing units. In addition to discussing solutions to some loading and • delivery concerns, Councilmembers encouraged the applicant to continue exploring opportunities to provide more employee housing units. The Council requested the applicant provide at least 8 more "pillows," possibly through along-term master leasing arrangement off- site. Also yesterday, the Council agreed to a $200,000 formula-based contribution from the applicant to be bonded until the funds are needed or in 10 years, whichever comes first, to help fund improvements to the Frontage Road. !f the road improvements are not implemented, the bonded founds would be released to the applicant. The Marriott redevelopment proposal will be formally considered by the Town Council on first reading at the July 6 evening meeting. For more .information, contact George Ruther in the Community Development Department at 479-2145. --Antlers Redevelopment Informal Review After receiving an update on the status of the Antlers redevelopment application, which currently requires sparking-pay-in-lieu contribution of $610,ODD (which applicants say would kill the project), Councilmembers said they would be reluctant to support the applicant's request to seek a deviation from the parking fees through a Special Development District. instead, Councilmembers encouraged the Antler's representatives to withdraw their request for a Special Development District until results of a parking demand analysis are completed in September. The study will likely reduce the number of required parking spaces, they said, thus reducing the parking pay-in-lieu requirement. Also, Mayor Rob Ford suggested researching creative payment plans for the required parking fees, so as not to jeopardize the project's success. The Antlers has proposed construction of 24 new condominium units, 9 employee housing units, plus exterior renovations to the existing building and implementation of recommended streetscape improvements along West Lionshead Place. In rejecting the Special Development District (SDD) request, Councilmembers said they preferred to use the development review process • (more) ~~~ RECYCLEDFAPER Add 1/TOV Council Highlights established by the Lionshead Redevelopment Master Plan, which eliminates the need for SDDs. In defense of the applicant, Dominic Mauriello, chief of planning, said the Antlers originally submitted an SDD application in September 1998, prior to approval of the Lionshead master plan. Mauriello said the department was responsible far encouraging the Antlers to change its application prematurely to conform to the master plan. Far more informa#ion, contact George Ruttier in the Community Development Department at 479-2145, --DRB Report During a review of the.most recent meeting of the Design Review Board, Councilmembers ~ _ reviewed the status of an appeal of the Golden Peak ski tunnel approval. The appeal will be heard by the Town Council following completion of a design by Vail Resorts. --Discussion of TCI Franchise Agreement Amendment At the request of Town Manager Bob McLaurin, this item was tabled to a future work session. --Newspaper Box Update , Town Attorney Tom Moorhead presented an update on the status of the town's efforts to develop a program to consolidate and create uniform newspaper boxes within Vail Village and Lionshead. The boxes will be clustered in 9 locations within Vail Village and 7 locations in Lionshead, he said. in the future, Councilmembers will be asked to consider an ordinance that will outline placement criteria, locations on the public-right-of-way, as well as design review guidelines for newsracks on private property within the commercial core area. Moorhead said the town has been working cooperatively wi#h publishers, distributors and the Colorado Press Association far several years on the project. A lottery was held fast week to determine placement of the publications in newsracks wi#hin Vail Village. Councilman Michael Arnett . expressed concerns about the size, height and durability of the cabinets that will hold the newsracks. Those issues, Moorhead said, were addressed at length during discussions with the publishing community. Councilman Ludwig Kurz called the program a step in the right direction. For more information, contact Moorhead at 479-21 Q7. --Information Update Announcements included: • .The first of 6 Friday afternoon Village Block Parties will be held this week from 5 to 7 pm at Seibert Circle, The events are sponsored by the Vail Village Merchan# Association and the Vail Valley Restaurant Association and supported by the Town of Vai! special events funding. • Councilmembers were encouraged to a#tend a party this Friday at Ford Amphitheater in celebration of the Colorado Municipal League Conference held in Vail this year. • Councilmember Bob Armour will conduct his last meeting as president of the Colorado Association of Ski Towns this Thursday at the Marriott. An appreciation dinner will follow in his honor. • Vail Valley Medical Cen#er will host a blood drive from 9:3Q a.m. to 3 p.m. an June 30 in the Vail Town Council Chambers Also yesterday, Assistant Town Manager Pam Brandmeyer thanked the Council far its efforts to support affordable housing initiatives, noting that her daughter, a 2fi-year residen#, was just awarded a Vail Commons re-sale unit through the lottery. --Council Reports Kevin Foley, who represents the Council on the Fagle County Regional Transportation Authority, (more) • Add 21TOV Council Highlights reported on a recent meeting in which a draft of ECO's Fong-term strategies were reviewed. Also, Foley thanked those who helped with last Saturday's Vail Pass clean-up and announced that a Fard Park parking meeting would be held on Monday. In addition, Foley noted the need to anticipate large crowds over the July Fourth holiday and associated parking needs. Ludwig Kurz, who represents the Council on the Colorado Ski Museum Board, noted the Beaver Creek Homes Tour is scheduled for this Sunday. Kurz, who also represents the Council on the Board of Directors of Channel 5, noted the hiring of a new station manager, Richard Knapp, who is planning notable improvements to the station's operations. --Other Bob Armour inquired about the Council's participation in the upcoming Fourth of July parade. Kevin Foley reminded Councilmembers of the "Day for Deer," Dowd Junction recreation path deer tunnel clean up, scheduled for 2 to 7 p.m. on June 23. Foley also asked if the Special • Events Committee had considered booking Tuesday night events in August to augment the Hot Summer Nights schedule. In addition, Foley inquired about the status of the Common Ground lawsuits. In response, Town Attorney Tam Moorhead said a status conference with the judge was held last week, with another status conference to follow in two months. Na schedule has been set. --Other Next, Kaye Ferry, a Vail resident, asked to approach the Council about a parking problem she was having on Eagle's Nest Circle. Ferry said she just purchased a home there, but the property has no garage, driveway or parking space. Because on-street parking is prohibited, Ferry said she was requesting a temporary parking permit until she could apply for a building permit to build a garage. Town Manager Bob McLaurin agreed to follow up, although Mayor Ford suggested she contact adjacent second homeowners for passible use of their driveways, as well as work with the Community Development Department to accelerate a temporary solution. --Kevin Foley offered condolences on behalf of the town to the Frank and Joyce Wimers family. Frank was killed in a traffic accident on I-70 over the weekend. UPCOMING DISCUSSION TOPICS . July 6 Work Session PEC Report Northwest Colorado Council of Governments Water Quality/Quantity Update Discussion of Marriott Redevelopment SDD Model Traffic Code Discussion Lodging Quality Discussion & Site Visit July fi Evening Meeting Joint VRDNTC Community Facilities Presentation First Reading, Marriott Redevelopment SDD First Reading, Open Space Designation Second Reading, False Fire Alarm Ordinance July 73 Work Session PECIDRB Report Executive Session # # # MEDIA ADVISORY June 16, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE 15 Work Session Briefs Council members present: Armour, Foley, Ford, Kurz --Employee Recognition The Council recognized John Ervin, a bus driver, for 15 years of service and Jack Owen, a welder, for 10 years, respectively. --Appeal ofi Planning and {environmental Commission Decision re: Approval of Temporary Modular Classroom at Vail Mountain School The Council voted 3-1 (Foley against) to uphold approval of a conditional use permit to allow for a temporary modular classroom at Vail Mountain School to expire on July 1, 2000, with the option to extend the approval to July 1, 2001, so long as school officials present the town with a long-range master plan for the facility within the first year. Barb Schofield, a school representative, told the Council yesterday that a long range planning process for the school is underway. She noted the modular classroom expansion is necessary, in part, to meet the demand caused by discontinuation of high school classes by the Charter School. Additional conditions placed upon the approval include landscaping and exterior improvements, as well as a notation that a request for an additional extension of the two-year approval will be denied. In voting against the motion, Councilman Foley had previously offered support for atwo-year approval without the condition of a master plan. For mare information, contact George Ruther in the Community Development Department at 479-2145. Also yesterday, Councilman Bob Armour raised a procedural question regarding the steps Council needs to "call-up" actions taken by the Design Review Board and Planning and Environmental Commission. Town Attorney Tom Moorhead has indicated a "cal{ up" by Town Council is, in essence, an appeal, which triggers the same notification as required by appeals from private property owners. The Council agreed to continue the discussion at an upcoming work session. --PEC Report During a review of the most recent Planning and Environmental Commission meeting, Councilmembers inquired about the status of an application to modify the Public Accommodation Zone District, which will be scheduled for Council consideration in early to mid July. Councilmembers also asked about the status of the Antlers redevelopment proposal. During final review of the Antlers project Monday, the PEC issued a parking pay-in-lieu requirement for 34 spaces, or a total of $610,000, based on the town's current parking regulations under the L.ionshead Master Plan. PEC members then suggested the Antlers change its application to a Special Development District which would provide the project the ability to request a parking variance. During the Council update, Russell Forrest, Community Development Director, said the current parking regulations have become a regulatory hurdle and that efforts are underway to undertake a comprehensive parking demand study. Also yesterday, the Council inquired about the Vail Recreation District's proposal to expand the • locker rooms a# Dobson Arena. The item was tabled to allow time for completion of new drawings. For more in#ormation on the PEC items, contact George Rather in the Community Development Department at 479-2145. --Discussion of a New Housing Zone District and Potential Changes to Employee Housing Chapter After a presentation outlining possible revisions to the town`s employee housing regulations, as well as a proposed new affordable housing zone district, the Council directed the town's planning division to continue working on the concepts, Hating that additional refinements are in order. The proposed code revisions are meant to remove some of the barriers in developing employee housing and to add incentives, such as increased site coverage and density credits. The concept of a new housing zone district also was presented. As proposed, the new zone district could be applied to existing projects, such as Vail Commons, as well as future housing projects #o ensure that once developed, they would remain as employee housing in perpetuity. Also discussed yesterday was the possibility of additional enforcement measures the town could take to require occupancy of all employee housing units townwide. The discussion prompted comments from several citizens. Harry Gray, a contractor, called the proposed modifications a step in the right direction, but suggested the need for additional incentives to "sweeten the deal." Galen Aasland, a member of the Planning and Environmental Commission, said the town would lose trust from its citizens if it went back to enforce EHU occupancy far units approved under the old guidelines. Chuck Ogilby, a member of the Vail Tomorrow Affordable Housing Team, commended the Council, and suggested consideration of additional community incentives, such as a free ski pass fior people who provide employee housing units. Longtime resident Diana Donovan stressed the importance of understanding the long-term impacts of the proposed modifications, particularly impacts to the town's infrastructure and carrying capacity caused by the potential for increased density. Sally Jackie, a resident of the • Matterhorn neighborhood, said she supported code incentives as well as a requirement for developers to contribute through an employee generation policy. Mayor Rob Ford called the discussion a preliminary first step in which the town will be looking fior additional input as the concepts are taken to the PEC for review. For more information, contact Dominic Maurieflo in the Community Development Department at 479-2148. --Information Update The Council authorized $45,000 from capital projects savings to be used to tie-into a streetscape improvement project in front of the Swiss House on East Meadow Drive. The project won't be authorized unless it can be completed by July 2. Although Councilman Bob Armour said he agreed the new project was worthwhile, he said the town shouldn't ga looking to spend money, given the town's current financial situation. Announcements included: • July 15 is the first night for paid parking at Ford Park during the Hot Summer Nights concert. • Jesus Morales, the Seibert Circle artist, will be making some final adjustments to the plaza in July. The work will include modifications to the benches. • Dinner hosts are needed for the upcoming conference of the Society of American Travel Writers. • The Eagle County Housing Needs Assessmen# will be presented to staff members and elected officials from throughout the county at 5:30 p.m. June 16 at the Singletree Pavilion. • --Council Reports Ludwig Kurz, who represents the Council an the Colorado Ski Museum Board of Directors, said inductees into the Colorado Ski Hall of Fame would be announced soon. In addition, Kurz, who represents the Council on the Eagle County Recreation Authority (Berry Creek Fifth}, asked Town Attorney Tom Moorhead to provide an update on the authority's activities. According to Moorhead, entities who are looking to be bought-out by other interested entites should present conditions for an exit strategy at the next meeting on July 9. Moorhead suggested the town staff develop a proposal for presentation to Council regarding appropriate compensation for its share of the property. Mayor Rob Ford expressed Council's interest in maintaining the housing and recreation component an the land as outlined in the current intergovernmental agreement (IGA}. --Other Councilman Bob Armour thanked Russell Forrest, Community Development Director, for his hard work in coordinating the community facilities study, .tune 8-10. Armour also suggested the town staff review its vesting powers given passage of House Bill 1280. The Council voted 4-0 to authorize up to $32,000 from the town's fund balance to be added to a $3,000 grant from the Northwest Colorado Council of Governments for a parking demand study to be completed Sept. 1. Evening Meeting Briefs Council members present: Armour, Foley, Fard, Kurz --Citizen Participation • In inviting citizens to address the Town Council, Mayor Rob Ford reviewed a decision made at the Council's June 9 work session to establish a 3-minute time limit for each citizen's appearance. The Council then heard from Eileen Connors, an environmental activist, who criticized the town for not being proactive enough on environmental issues. Connors expressed firustra#ion with the new time limit, noting that she'd prepared a 13-minute speech. After 3 minutes, Connors complied with the Mayor's request to leave the podium. Next, the Council heard from Barbara Duncan, who asked Council to reconsider its support for housing and recreation uses on the Berry Creek Fifth Filing property. Instead, Duncan suggested the land remain as open space. --Community Survey Results The town's 12th annual community survey results were presented by Chris Cares of RRC Associates who conducted the research. Overall, Cares said the 1999 survey reflected no major findings ar surprises, with priorities and patterns remaining similar to last year. Like last year, affordable housing overwhelmingly topped the list as the mos# important issue facing the town, he said, followed by controlled growth/development concerns and open spacelenviranment. Responsiveness ratings for the Town Council dipped slightly, while satisfaction levels of many of the town`s basic services improved. The town used a random telephone pall and an Intenet survey far the first time this year. Cares said the Internet technique suggests new opportunities to use the lnternet for two-way communications about community issues and events. For a copy of the results, contact the Town of Vail Community • Information Office at 479-2115. --Dick Duran Tribute Mayor Rob Ford recognized Dick Duran for his 21 years of service to the Fire Department, 18 as chief. Duran is retiring at the end of the month. --False Fire Alarm Ordinance The Council voted 4-0 on first reading to approve a new false fire alarm ordinance, which is aimed at reducing the number of false alarms in Vail by 30 percent. The ordinance enables the Fire Department to cite repeat offenders to Municipal Court, where penalties could range from a fine of up to $999 andlar incarceration of up to 180 days in jail. Currently, the department uses a six-month process to work with property owners. Fire Marshal Mike McGee has said the process is tedious and ineffective in bringing about a quick remedy. During discussion, Councilman Bab Armour, a longtime proponent of a false alarm ordinance, said that while he supported the move, he continued to question whether the legislation has the teeth it needs to remedy the problem. Last December, Councilmembers reviewed statistics fihat showed 2,823 false alarms a# 303 properties in Vail within atwo-and-a-half year period. For more information, contact Chief Dick Duran at 479-2252. --Resolution Adopting the Eagle County Annual Fire Protection Plan and the Intergovernmental Mutual Aid Agreement The Council voted 4-0 to approve a countywide fire protection plan and an intergovernmental mutual aid agreement. The agreements are developed annually to address wildfire protection issues. Far more information, contact Fire Chief Dick Duran at 479-2252. . --Glen Lyon Office Building Major Amendment to Special Development District The Council voted 4-0 to approve second reading of an ordinance approving a major amendment to the Glen Lyon Office Building Special Development District. The project includes construction of a new 37,000 sq. ft. office building; 127 spaces of underground parking; a 3,000 sq. ft. addition to the current building; plus two employee housing units. The Council had previously placed a condition on approval to save some mature trees on the east end of the site. Earlier in the day during the work session, several citizens had asked Council to increase the number of employee housing units within the development beyond the two units that had been approved on first reading. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Update on Community Facilities Plan Russell Forrest, Community Development director, gave an update on next steps in the community facilities process. He said the work of the three design teams would be an display in the atrium of the Vail Public Library from June 17-July 6. Comment sheets will be posted alongside the three concepts for community feedback. Also, handouts describing the three proposals will be available for public distribution beginning June 21 and information will be posted on the town's website (ci.vail.co.us) beginning June 22. Community feedback will be used to help in determining which of the many facilities ideas will be pursued in greater detail, as well as narrowing the field of design teams from three to one. The Vail Town Council and Vail Recreation District Board of Directors will review the three proposals, as well as citizen comments, at a joint meeting on July 6. For more information, contact Forrest afi 479-2146. Upcoming Discussion Topics June 22 Work Session , F Joint Meeting with Eagle County Commissioners DRB Report Consideration of Amendment to TCI Franchise Agreement Mariott Redevelopment Discussion Antlers Redevelopment Discussion July fi Work Session PEC Report NWCCOG QQ Update Discussion of Ordinance 10, Marriott Redevelopment Model Traffic Code Discussion Lodging Quality Discussion & Site Visit July fi Evening Meeting Joint VRDITOV Community Facilities Presentation First Reading, Ordinance 10, Marriott Redevelopment First Reading, TCI Franchise Agreemen# Amendment First Reading, Open Space Designation Second Reading, False Fire Alarm Ordinance # # # :7 ff~ - ou~v of vArLl~ S Sourh Frontage Road Pail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY June 9, 1999 Contact: Suzanne Sllverihorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHIwIGHTS FOR JUNE 8 Work Session Briefs Council members present: Armour, Arnet#, Ford, Jewett`, Kurz "`Jewett was excused from the meeting prior to adjournment --Site Visit and Discussion of Proposed Marriott Redevelopment Following a site visit, the Council offered conceptual support for a redevelopment proposal that would "re-skin" the exterior of Marriott's Mountain Resort in Lionshead as well as construction of 66 interval ownership club units on top of the existing parking structure. The proposal also includes conversion of the "Windows" restaurant to four condominium units and the conversion of existing ski staragelretail area to six employee housing units. The proposal is among the first to be considered under the guidelines of the newly approved Lionshead Redevelopment Master Plan. During discussion, Councilmembers applauded the developer for modifying the project • based on concerns expressed by khe Design Review Board, the Planning and Environmental Commission and the adjoining neighborhood. Additional refinements suggested yesterday by the Council included: additional loading and delivery improvements; an increase in the multiplier for the employee housing component; additional architectural treatments on the east and south sides of the Gore Creek Club; breaking up the west elevation of the Gore Creek Club; and additional discussions to determine an equitable formula for impact fees associated with improvements to the Frontage Road. After spending two-and-a-half years developing the Lionshead Master Plan, Mayor Rob Ford said he's "pleased to see this kind of project come through." The Council will formally consider the proposal for first reading at the July 6 evening mee#ing. For more information, contact George Rather in the Community Development Department at 479-2145. --Vail Marketing Ballot Issue Representing a coalition that includes Vail-based lodges, restaurants and Lionshead merchants, Rob Levine presented the Council with a request to ask Vail voters to consider a 1.4 percent lodging tax in November. The percentage would keep the total tax in Vail under 10 percent, he said. Levine, the general manager of the Antlers, also said the group prefers to use Vail's boundaries as a local marketing district for the tax as specified by state legislation. He said the local marketing district would give the lodging community securi#y in #hat the $1.6 million generated annually would be spent on marke#ing rather than diverted #o other uses. In addition, he said the Council could choose to expand the district if circumstances change in the fu#ure. Support for the lodging tax, he said, is contingent on the town's continuation of its current funding levels for marketing, which includes $318,000 funding from the business license fee, plus $183,000 from the general fund, as well as $170,000 for special events and $110,000 for operation of the information centers. Although Levine said the lodges have suggested an increase in the business license fee to create more equity from those who will benefit from increased marketing, they've agreed to set the discussion aside until after the eiec#ion. Also • (more) ~~~ RECYCLED PAPER Add 11TOV Council Highlightsl6-B-99 speaking yesterday was Rass Boyle, chairman of the Vail Valley Marketing Board, who said the voluntary board had agreed to develop avail-only marketing plan for 2000 based on a $2 million budge#, assuming the lodging tax is approved in November. He said the plan would be presented to Council the firs# week in August and could be used as part of an informational campaign for the election. Next to speak was Kaye Ferry of the Vail Village Merchants Association, who said her organization would be meeting later this week #o discuss the lodging tax proposal. Also yesterday, the Council heard from Joe S#aufer, representing 30 members of a new organization called the Vail Community Chamber of Commerce. The former owner of the Vail Village Inn said the group supports a 1.4 percent lodging tax under a home rule ballot proposal rather than the local marketing district. He said a home rule approach would eliminate the possibility of a _ walleywide marketing effort down the road. Staufer has been a proponent of Vail-only marketing. Next to speak was Carol Alleman, manager of the Galatyn Lodge, who urged the Council #o maintain the town's current funding level for marketing. Without it, she said support of the lodging tax will diminish. Stan Cope, manager of the Lodge Tower and Vail Athletic Club, reminded the Council that a 2.5 percent credit card fee will cos# Vail lodges approximately $40,000 out of pocket to collect the 1.4 percent lodging fax and that 70 percent of the tax will be collected from winter guests. Gary Fries, general manager of the Cascade Club and chairman of the Vai! Valley Tourism and Conven#ion Bureau, offered the membership's 100 percent support for the 1.4 percent lodging tax proposal advocated by Levine. Council reaction included remarks by Michael Arnett who said he wasn't comfortable with a request to maintain the town's funding levels for marketing, given the town's lates# efforts #o cut its operational budget. Arnett also asked the group to consider a specific sunset clause in the ballot issue. Mayor Rob Ford said he was encouraged to see the business community step forward to champion the effort. As the Counci! awaits presents#ion of a local marketing district peti#ion, Ford suggested the groups continue to discuss contribution ideas that would create participation equity throughout the community. Far more information, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Discussion of False Fire Alarm Ordinance The Council reviewed a draft false fire alarm ordinance in prepara#ion for first reading at the June 15 evening meeting. In developing the ordinance, Fire Chief Dick Duran said the department met with various property owners and con#ractors to incorporate their suggestions and concerns. Overall, Duran said the business community has been supportive of the proposed legislation, which is aimed at reducing the number of false fire alarms in Vail by 30 percent. This would be handled by citing repeat offenders #o Municipal Court, where penalties could range from a fine of . up to $999 andlor incarceration of up to 180 days in jail. Currently, the department uses asix- rnon#h process to work with property owners. Fire Marshal Mike McGee has said the process is tedious and ineffective in bringing about a quick remedy. As a result of feedback from the business community, the proposed legislation includes a mitigation clause that gives fire officials the discretion to waive the issuance of a summons to Municipal Court, provided the owner takes reasonable steps to mitigate the cause of the false alarm within a reasonable time period. Chief Duran has said previously the court action would be used as a last resort for a small group of violators. During discussion, Councilman Bob Armour, a longtime proponent of a false alarm ordinance, wondered if the legislation "shows enough teeth." Armour sugges#ed consideration of structured fines rather than leaving the penalty up to the discretion of the Municipal Judge. Town Manager Bob McLaurin said the staff would continue to research the possibility of structured fines with a discussion to occur prior to second reading of the ordinance. Last I]ecember, Councilmembers reviewed statistics that showed 2,823 false alarms at 302 properties in Vail within atwo-and-a-half year period. Since those discussions began, Chief Duran says his department has already seen a reduction in the number of false alarms. For more information, contact Duran at 479-2252. (more) , Add 21TOV Council Highlights16-8-99 --Discussion of a New Housing Zone District and Potential Changes to Employee Housing Chapter This discussion was tabled to the June f5 work session to enable Councilmembers to attend the Vail Tomorrow Community BBQ. --information Update Assistant Town Manager Pam Brandmeyer announced that more than 800 rooms have already been donated by the lodging community to assist with the West Fest event over Labor Day weekend. Organizers have asked for a donation of 950 rooms. Other announcements included: the Colorado Department of Transportation has received permission from the Town of Vail . Community Development Department to construct a berm at the East Vail parking lot on Fall Line Drive; and paver repairs will be occurring in Slifer Plaza beginning Wednesday and will last the remainder of the week along East Meadow Drive. Bus service will be maintained throughout the project. --Council Reports There were no council reports. --Other At the suggestion of Mayor Rob Ford, Councilmembers agreed to establish athree-minute limit for constituents appearing before the Tawn Council under the citizen participation agenda heading for increased efficiencies during Council meetings. Bob Armour said he had asked Town Attorney Tom Moorhead for clarification regarding Council call-up of Design Review Board and Planning and Environmental Commission decisions. Armour . has questioned whether the action should be considered an appeal, which requires notification of adjacent property owners. UPCOMING DISCUSSION TOPICS June 15 Work Sessron PEC Review John Ervin 15 Year Anniversary Jack Owen 10 Year Anniversary Housing Zone District and EHU Discussion Vail Mountain School, Site Visit and Appeal June 15 Evening Meetrng TOV Annua( Community Survey Results First Reading, False Fire Alarm Ordinance Second Reading, Glen Lyon Office Building SDD Amendment Resolution, IGA & Wildfire Protection Plan June 22 Work Session Joint Meeting with Eagle County Commissioners DRl3 Report Model Traffic Code Discussion Consideration of Amendment of TCI Franchise Agreement Lodging Quality Discussion & Site Visit # # # :J • WORK SESSION MINUTES, Tuesday, June 1 S, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on June 1 S, 1999. Everyone was present with the exception of Sybill Navas, Mike Jewett and Mike Arnett. Item No. 3, Appeal of a Planning & Environmental Commission decision approving a conditional use permit to allow for a temporary modular classroom at the Vail Mountain School located at 31 SO Katsos Ranch Road/Part of Lot 12, Block 2, Vail Village 12'h filing. Bob Armour moved, with a second from Ludwig Kurz, to uphold with the attached conditions, the approval for one year of the modular classroom. at Vail Mountain School. Additionally, the Council indicated to the applicant that they would have to have their master plan presented to the Council no later than June of 2000, in order to keep the modular placed at that location for a second year. A vote was taken and the motion passed 3-l, with Kevin Foley in opposition. Item No. 6, Update. Greg Hall requested Council consider paver improvements to the west of the Swiss Haus street improvements up to the gate on E. Meadow Drive through a contract for a maximum amount of $45,000. This improvement will be used to tie in streetscape improvements from the Swiss Haus west and will not be authorized unless it can be completed by July 21'd. A reminder by Bob Armour was that although the Council agreed this new project was wa~~thwhile, the Town shouldn't go looking to spend money based on the Town's current financial situation. A vote was taken and the motion passed unanimously, 4-0. Also under Update, the Council voted 4-0 to authorize up to $32,000 from the Town's fund balance to be added to the $3,000 grant from Northwest Colorado Council of Governments for a parking demand study "pay in lieu" to be completed by September 1St. A motion was made by Kevin Foley, with a second from Ludwig Kurz. A vote was taken and the motion passed unanimously, 4-0. PABIaw xc: Steve Thompson Chris Stouder • • Vail Mountain School Revised Conditions of Approval Vail Town Council6/15/99 That the conditional use permit for the temporary structure expire on July 1, 2000; unless an extension to July i, 2001. is granted by the Planning & Environmental Commission. That the temporary structure be removed from the site an or before July 1, 2000; unless an extension is granted by the Planning & Envirorunental Commission. The Commission may extend the aYt„~.~al subject to the applicant submitting along-term plan for improvements to the Town for review and approval. The extension maybe granted for one additional year and shall expire on July 1, 2001. 3. That the applicant subnnit a written statement to the Town of Vail agreeing not to reappear before the Planning & Environmental Commission with a request for an extension to the conditional use perrxait for the temporary structure, prior to installing the structure. 4. That the applicant implement the exterior materials improvements rec.,.,u~~endedby the Town of Vail Design Review Board prior to occupying the structure. • • VAIL TOWN COUNCIL -MINUTES TUESDAY, JUN1= 15, 1999 • 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 15, 1999. The meeting was called ko order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Kevin Foley COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Mike Arnett Mike Jewett Sybill Navas Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Bab McLaurin, Town Manager Mayor Rob Ford stated the Town Council has decided ko impiement athree-minute limit on time for individuals who would like speak during the citizen's participation portion of the Town Council meetings. The first item on the agenda was Citizen Participation. Eileen Connors, a Vail citizen, said the Town Council was still misrepresenting themselves regarding environmental concerns. She would like mare time to speak to the Council about her concerns. • Barbara Duncan, a focal resident, discussed the Berry Creek Fifth Filing property. The Town of Vai! has 60% ownership of this property, which was purchased in 1989. She stated that Town of Vail citizens wanted this property to be kept as open space and recreation. She said the citizens today stiff want this property kept for open space, softball fields and recreation. She feels that employee housing is not acceptable on this property. The second item on the agenda were the results of the Community Survey. Chris Cares, representative of Rosail, Remmen & Cares, made a presentation to the Town Council regarding the preliminary results of the Town of Vail Community Survey for 1999. He stated there was a telephone survey added this year. He said It was successful but felt there were a lot of questions to be answered. There was also an internet survey done. The internet survey was cost effective and it was convenient for citizens. There were 300 phone calls made to Vail residents, 2DD to out-of-town owners, and 100 to businesses. There were no big findings. Many of the ratings were similar to past years and most ratings were up. There were uniform patterns of ratings, similar to the mail surveys. He recommends an every other year approach; one year a mail survey, the next year a phone survey. The priorities are similar and the pattern is similar, there were stronger ratings for certain departments. Housing was the top issue, as well as growth-related issues and open space. The survey also rated the Town of Vai{ government. Further discussion ensued. Bob Armour said he was surprised at the last survey's vulgarity and language. He said the phone surveys and internet surveys could possibly alleviate that issue. He also asked if the number of respondents could get higher. 1 Vail Town Council [UEinutes June 95, 9999 Chris said yes to both questions, there could be more respondents and that when people speak on the phone the use of improper language is lessened. . Council member Ludwig Kurz asked if the 600 surveys done, was not for total calls made. Chris said that was total ncamber of completed surveys. Council member Kevin Foley said he took the Internet survey and thought it was easy and definitely a goad way to do it. Chris said all the people selected to take the survey was done at random. Council member Ludwig Kurz stated that although the Council ratings were down, he thoughfi this year's survey process and results were great. Mayor Rob Ford thanked Chris for his presentation. Mayor Rob Ford introduced Dick Duran, the Vail Fire Chief for 21 years. He praised and thanked Dick for all the years of service. He said Dick is retiring from the Town of Vail and will work for the Vail Golf Course for the summer. Dick Duran said the 21-112 years been gone by very fask and enjoyed just abouk every minute. He asked the Council to continue to support the Fire Department. The third item on the agenda was first reading of Ordinance No. 15, Series of 1999, first reading of an Ordinance Repealing Ordinance No. 14, Series Of 1994, And Reenacting A False Alarm Ordinance. Dick Duran, Fire Chief, said 1,000 ar so false alarms were being set off in the Town of Vail three years • ago. This fact continues in the Town of Vail today. Vail has experienced excessive false alarms. This diverts life safety personnel from necessary responses. The financial cost experienced from false alarm response is excessive. When a property has an excess amount of false alarms, property owners and guests take ik too casually (i.e. when a fire alarm goes off, they don't leave the premises). He credits his staff and particularly, Mike McGee, for taking this ordinance to the Council. The fire department has spoken to owners and property managers regarding mitigating false alarm conditions and they have met with contractors on false alarm issues also. Mayor Rob Ford asked Dick if the fire department has worked to make this helpful and to have it work for everyone. Dick said this ordinance affects people who don't want to "clean up their act" and reduce their false alarm calls. Council member Ludwig Kurz asked what are some of the consequences and results to the fire departmenk because of false alarms. He asked what else takes a back seat while they respond to false alarms. Dick gave an example of fire equipment being sent to rollover accidents while also trying to respond to a false alarm that could have been prevented. Tom Moorhead, Town Attorney, read the mitigation clause and language given to tha fire department to be added to the Town Code. The clause reads, "If there is reason to believe that any alarm system is not being used or maintained in a manner that insures proper operation and suppresses false alarms, the Fire Department may require a conference with an Alarm Agent, an Alarm Company, an Alarm System Owner andlor a responsible party and any other individual or association responsible for maintenance of the 2 Vail Town Council NEinutes June 15, 9999 alarm system to review the circumstances of each false alarm, to identify the cause of the false alarms, and identify, initiate and complete mitigation steps to assure the future compliance with khe requirements of this Chapter". The other change was that administrative orders by the fire department can be appealed to the Town Manager. He explained that the issuing of a summons and complaint can not be appealed administratively. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 15, Series of 1999, with the condition that the mitigation clause and the administrative orders be added to the ordinance and Council member Kevin Foley seconded the motion. Bob Armour stated this ordinance is for life and property savings issues. His concern is that there still aren't steps to have a monetary punishment for false alarms. He said under the City of Denver ordinances, there are monetary consequences after 5 false alarms. Tom Moorhead said that this ordinance is designed to have "more teeth" in it than some other communities. A vote was taken and the motion passed unanimously, 4-0. The fourth item on the agenda was Resolution No. 7, Series of 1999, a Resolution Adopting The Eagle County Annual Fire Protection Plan And The Intergovernmental Mutual Aid Agreement. Dick Duran, Fire Chief, stated this resolution was necessary to effectively address wildfire protection and related services on a County-wide basis. This agreement has been entered into between the Town of Vail and the other entities for the past 18 years. This is a mutual agreement so that aid can be given and received when needed. The only change is that other parties have changed their prices to match what Vail charges for assistance. He requested Council support. Council member Bob Armour said every entity has agreed to Vail's price structure. Other entities were 30% or more below Vail's price. Council member Sob Armour made a motion to adopt Resolution No. 7, Series of 1999, and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The fifth item on the agenda was second reading of Ordinance No.14, Series of 1999, an Ordinance Repealing And Re-Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re- Establishing The Approved Development Plan For Lok 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations To Allow For The Construction Of An Expanded Office Building And Two Type 111 Employee Housing Units; And Setting Korth Details In Regard Thereto. Dominic Maurieilo, Chief of Planning, stated the changes as requested at the previous meeting by the Council have been added. Another change was on page 19, in which the parking spaces were reduced and the plans were revised to reflect that change. On page 14, Sheet A2 A4 were revised on 6116199 and changed on the ordinance. Counci! member Ludwig Kun asked about the conditions by the PEC and what the differences were. Dominic said two conditions were removed by Town Council and one condition added. Council member Bob Armour asked Kurt Segerberg, the applicant's representative, abouk the parking spaces an the east parking lot. 3 Vail Town Council Minutes June 15, 1999 . Kurt said eight spaces were eliminated and one tree may be impacted and may need to be removed. He stated the dumpster was relocated also. Council member Ludwig Kurz made a motion to approve on second reading, Ordinance No. 14, Series of 1999, with the changes made on page 14 and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The sixth item on the agenda was an update on the Community Facilities Plan. Russell Forrest, Community Development Director stated on Thursday, June 10"', three design teams presented their recommendations on Community Facilities. He updated the Council and the public on how they can comment on the conceptual plans. He gave a list of calendar of dates and places where the public could view the plans and make comments. The plans will be on display at the Library. On June 21, 1999 a handout will be available at the Community Development Department and on June 22 there will be an Internet site for people to go to. lie said over the next month, the town is looking for comments and input on which design team was the most creative and which ideas the public liked best. All three keams will be invited back, in about a month, to go to Town Council. Council member Bab Armour asked if ISI looked for ideas that were saleable and marketable. Russ said over next couple of weeks they will be asking for ideas that may be out in the community. As there was no further business, a motion was made by Council member Kevin Faley to adjourn the meeting and Council member Bob Armour seconded the motion. A vote was taken and the motion passed unanimously, 4-0. . The meeting was adjourned at 8:10 p.m. _..,~,n«~,,..._ r~EAL ~'~~iii„L'OLORhQ ATT~S . ~ ~ ~~---- o lei onaldson own erk R 4 Vail Town Councii Minutes June 35, 'I999 Rob Ford Mayor ~: • VAIL TOWN COUNCIL -MINUTES TUESDAY, JUNE 1, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 1, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Bob Armour Michael Arnett Michael Jewett COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Kevin Foley Ludwig Kurz, Mayor Pro-Tem Sybill Navas Bob Mctaurin, Town Manager Tam Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Eileen Connors, a resident of Vail, is disgruntled with the way the Town of Vail has handled the environmental efforts for the town. She doesn't feel the awards being handed out this evening are valid because the town isn't fallowing stricter environmental guidelines. The second item on the agenda was the Consent Agenda. Approve the minutes for the April 20, May 4, and 18, 1999 Town Council meetings. Council member Bob Armour made a motion to approve the April 20, May 4, and May 18,1999 minutes, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed, 4-0. The third item on the agenda was the recognition and presentation of the Mauri Nottingham Environmental Quality Awards winners. Patrick Hamel, the Town of Vail Environmental Health Officer, presented the winners of the Mauri Nottingham Environmental Quality Awards. The Vail Valley Medical Center was given an award for the category of commercial business for the Green S#ar Award program. The second award for outstanding individual far the year was handed out to Annie Egan for her recycling of special events in the valley. The third award for the student level was awarded to Will James for his water quality project. Mayor Rob Ford thanked all the participants, judges and sponsors for participating in this program. The fourth item on the agenda was first reading of Ordinance No.14, Series of 1999, an Ordinance Repealing And Re-Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re-Establishing The Approved Development Plan For Lot 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations To Allow Far The Construction Vail Town Council Minutes Tune 1, 1999 Of An Expanded Office Building And Two Type III Employee Housing Units; And Setting Forth • Details In Regard Thereto. Dominic Maurielio, Chief of Planning, stated the applicant was before Town Council two weeks ago. The final changes #hat were recommended by the Design Review Board (DRB} and the Planning and Environmental Commission {PEC) were addressed. The applicant is proposing to amend Special Development District (SDD) #4, as it relates to the Glen Lyon Ofifice Building proper#y, Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two EHU's (1,127 sq. ft. and 738 sq. ft.). The resulting total leaseable area of the building is 35,741 sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end ofi the site will also contain a surface parking (wi#h a level of parking below) of 24 parking spaces, far a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re-striping of the traffic lanes on the S. Frontage Road to accommodate turn lanes and bike lanes. The conditions on page 19 of the ordinance were revised to reflect the changes that were made to the plans. The applicant is requesting that conditions 7, 8, 11 and 12 be deleted from the ordinance since these items were corrected. Council member Bob Armour asked Dominic if removing conditions 7,S & 11 was necessary at this time. Mayor Rob Ford asked if these conditions are left in, was it a moot point. Council member Bob Armour stated it doesn't hurt to leave them in or to take them out. Kurt Segerberg, the applicant's representative, said some of the design issues need to go back through DRB. The additional changes will be reviewed with the DRB. He reviewed the elevation plans, site plans, parking, discussed the tree situation to the east of the east parking area, entry point areas into the development, and landscaping on north side of building with the Town Council If they save the trees to the east they will lose eight parking spaces. He said the two EHU's will stay in the same location. They have provided a storage area in the lower parking area to accommodate storage for the EHU's and each unit will have one parking space. Kurt stated security issues have been a concern in this building in the past but said the EHU's on-site will help with this concern. Council member Bob Armour asked what was the square footage of the EHU's. Dominic said they will be approximately 738 square feet and 1,100 square feet. Council member Mike Arnett made a motion to approve Ordinance No. 14, Series of 1999 on first reading with the condition that the parking spaces be reduced to the required number to save the trees. Council member Bob Armour seconded the motion. Further discussion ensued Council member Bob Armour stated he wants this building developed. He has seen this i property come before the Town Council previously and wants to see it built. Vail Town Council Minutes 3une 1, 1999 Council member Mike Arnett amended his motion to approve Ordinance No. 14, Series of 1999 on first reading, adding the deletion of conditions 7, 8, and 11 and adding the condition to reduce the parking spaces to save the trees on the east side. Council member Bob Armour seconded the motion. A vote was taken and the motion passed, 4-0. L_ J The fifth item on the agenda was the Town Manager`s Report. Bob McLaurin, Town Manager, advised the Town Council that Slifer Plaza was in the process of repairs casting $30,OOD. There is a leak in the basin of the fountain. Mayor Rob Ford stated the Town Council was proud to be involved in the Mauri Nottingham Awards. He also informed the community there was a design charette for community facilities and invited the public to attend. As there was no further business, a motion was made by Council member Bab Armour to adjourn the meeting and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The meeting was adjourned at 7:50 p.m. ~~~~~ OF V,9~"'~i ~3~AL CnL QF~P~~a`a ATTF~ST~ ~~, t_oke~i D naldson Town Clerk __ Vail Town Council Minutes Jane 1, 1999 Rob Ford Mayor • WORK SESSION MINUTES Tuesday, June 1, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on June 1, 1999. Everyone was present with the exception of Ludwig Kurz, Sybill Navas and Kevin Foley. Item No. S, a proposal from ISI to assist selling sponsorships for community facilities and consulting with the Town of Vail on marketing. As a part of the community facilities planning process, staff and the organizing committee have been developing strategies for obtaining private financing for cammunity facilities. A company called ISI was introduced to the community facilities committee approximately one month ago. This company has presented the Town and the VRD with a proposal to: 1. Market and obtain private funding for community facilities. 2. Assist in enhancing special events. 3. Improving the overall marketing program for Vail. Following discussion, Bob Armour, with a second from Mike Arnett, moved to approve up to $2,2,500, which represents 50% of the $45,000 proposal, for a six month contract with ISI. The motion and the second both included the caveat that incidental expenses be covered through the contract. The $22,500 will come from planning projects fund through Community Development, since there is a balance remaining in that fund. A vote was taken and the motion passed 3-1, with Mike Jewett in opposition. PABIaw • • VAIL TOWN COUNCIL -MINUTES TUESDAY, July 20, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, July 20, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Kevin Foley Mike Arnett Mike Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town At#orney Pam Brandmeyer, Assistant Town Manager Mayor Rob Ford reminded the community that the Town Council has implemented athree- minute limit on time for individuals who would like speak during the citizen's participation portion of the Town Council meetings. The first item an the agenda was Citizen Participation. Joe Staufer, local resident and business owner, acquainted the Council with the official Chamber of Commerce of the Town of Vail, which represents about 50 businesses within the Town of Vail at this time. One of the things the chamber will be requesting of Council is having input on how the information booths are operated and how they are run. The Chamber of Commerce of the Town of Vail would like to be placed on the agenda to submit a proposal to the Council to discuss several issues in the near future. Kaye Ferry, a representative of the Vail Village Merchant's Association, said the association is supportive of the new Vail Chamber of Commerce. Rick Sackbauer, representing the Vail Valley Exchange, is currently working on the exchange program at Delatite Shire in Australia for the upcoming winter season. He is excited about his recent trip to Australia. Last year, 80 exchange employees, out of the 110 interviewed, came to Vail to work last winter from Australia. He asked that any employers or establishments interested in this program to contact him. Eric Baumann, owner of Noel, a Christmas shop, addressed the Council about lagging sales. In 1992, he came up with the idea of having a roasting nut cart outside his store to add atmosphere, and supplement his business, as well as to increase sales tax revenue. However he is distressed that he cannot operate the cart operation outdoors due to regulations of the Town of Vail Municipal Cade. He was told he could only operate the cart during special events in Vail Village. He said he was told he would need a permit and write a letter to the Town to get • ~ Vail Town Council July 20, 1999 Minutes approval to operate the cart. overall, he wants the Council to consider business owners an • avenue for new ideas and partners in creating an atmosphere conducive to having vending carts in the Village. He said if his request for operating the cart more often is denied, he will have to close the Christmas shop far the first time in 19 years, due to low revenues. Bob Mcl_aurin, Town Manager, stated the fawn is working with Eric to came up with a solution. Jim Lamont, representing the East Village Homeowners Association (EVHOA), expressed his concern that there is no way far the community to discuss cal!-up items before the Council at the work sessions and mentioned this in specific reference to the parking problem at the Antlers Condominiums. He believes this matter needs to be discussed before Council at an evening meeting because it affects a broad base of the community. He would like to see this at an evening meeting to address the fairness issue in allowing other property owners a chance to comment. He asked Council to discuss this issue in an open evening session. Mayor Rob l=ord said he will ask the Council to review their vote. He reminded Jim that the vote at the work session is far Council call-up, not for public comment. Kaye Ferry, representing the Vail Village Merchants Association, said she wasn't clear about call-ups but wants issues to be presented at an evening meeting to the public when it is a large project. She is confused about the process and thinks it is unfair. Kim Schwartz, a Breckenridge resident and business owner, stated the problem Eric had with vending carts is also a concern in Breckenridge, but they worked it out with him. . He said the • Town of Vail should listen to the business owners. He said because of negative press, the Town of Vail needs to make the process user-friendly far businesses. Joe Staufer, a Vail Village business owner, said it was his understanding that the Town spent a lot of money on master plans to make the town more aesthetically pleasing. In the case of the Antlers, there has not been anything done to that building to make it mare aesthetically pleasing. Council member Sybill Navas, on behalf of the Council, responded to Kaye and Jim in regards to their comments on the Antlers, and requested the Council reconsider their vote from the work session. Mayor Rob Ford placed the discussion on the end of the evening agenda. The second item on the agenda was the consent agenda. A. Proclamation No. 2, Series of 1999, Community Service and Volunteerism Colorado Cares Day July 31, 1999. Mayor Rob Ford read the proclamation to the community and audience members and declared he is pleased to add his signature to this proclamation. Council member Bob Armour made a motion to approve Proclamation No. 2, Series of 1999, . 2 Vail Town Council Jufy 20, 1999 Minutes and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion • passed unanimously, 7-0. B. Ordinance No. 17, Series of 1999, second reading of the Ordinance An Ordinance Authorizing the Conveyance of Fee Title of the Red Sandstone Creek Land and lmprovements Thereon Owned by the Tawn Of Vail and Fully Described As Follows: A parcel of land within the NE'/a SE %4 Section 1, Township 5 South, Range 81 West of the Sixth Principal Meridian, Eagle Coun#y, Colorado, described as follows: Beginning at a point on the Southerly line of said NE'/a SE % Section 1, said point also being the Northwesterly corner of Block D, Lion's Ridge Subdivision, according to the map thereof recorded in Book 215 at Page 648 in the office of the Eagle County, Colorado, Clerk and Recorder; thence, departing said Southerly line, N22°33'00" W 84.13 feet; thence N49°45'28" E 55,05 feet; thence 53.85 feet along the arch of a curve to the right, having a radius of 200.00 feet, a central angle of 15°25'31" and a chard that bears N57°28'16" E 53,69 feet; thence 41.90 feet along the arc of a curve to the right, having a radius of 27.00 feet, a central angle of 8$°54'26", and a chord that bears S70°21'44" E 37.82 feet, thence S25°54'31 "E 137.47 feet to the said Southerly line of the NE % SE % Section 1, said fine also being the northerly line of said Block D; thence, along said line S87°48'35" W 150.82 feet to the point of beginning, containing 0.3964 acres, more or less. The bearings of the above described parcel are based on a bearing of N87°48'35"Eon the Southerly line of the NE'/a SE %4 Section 1, TSS, R81 W, per the plat of Lion's Ridge Subdivision. Council member Bob Armour made a motion to approve on second reading, Ordinance No. 17, Series of 1999 and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was second reading of Ordinance No. 10, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 17, Series of 1995, Special Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accordance with Section 12-9A-10 of the Zoning Regulations to allow for the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard thereto. George Ruther, Senior Planner, stated that no changes have been made since the first reading. He said the July 20'h memo had raised concerns regarding the landmark feature on Phase II of the project. Tom Moorhead, Town Attorney, said because of concerns from the Vai! Spa owners, George and he reviewed the process and are addressing the concerns. On January 25, 1999 the applicant filed a complete application and the approvals were received by the Planning and Environmental Commission {PEC). The conditional use permit is subjected to the approval of the major special development district {SDD). A question was raised about the completeness • 3 Vail Town Council July 20, 1999 Minutes of the environmental impact study section of the application, but it was determined that it was not necessary to file an environmental impact report. There was also concern about the notice, however the notice was provided to the adjacent property owners of record. The landmark feature shows the application as it pertains to the land use plan and Lionshead Master plan. Gil McNish, an attorney representing the Vail Spa, stated the Vail Spa owners had concerns about this project. Mayor Rob Ford said he wanted to make it clear that the information to be shared by the Vail Spa owners was not prepared or given to staff or Council for their review prior to this evening. Gil McNish said this was true and explained that Phil Pa#rosky, a member of his firm, appeared before Council before. He then turned the podium aver to Phil for his comments. Phil Petrosky, said there were three issues that needed to be addressed. He said the application was incomplete, the applicant has not met the burden of proof and this project does not comply with the Lionshead Master Plan. He said the Marriott application was not complete because there was not a written statement included in the application. He said the letter of February 9 is the only letter in file. The initial impact statement needed to include square footage of commercial spaces. Therefore the initial application should have been rejected because it was incomplete. Secondly, the applicant has not met the burden of proof in two of the nine criteria. This section stated the applicant, not the staff has the burden to prove each of these criteria. The applicant cannot prove the criteria. He said any deviation needs to present specific public benefits outweighing the adverse effects. There was not enough in#ormation • from the applicant weighing benefits vs. adverse effects, nor can the applicant prove the benefits outweigh the adverse effects. And thirdly, the proposed SDD does not comply with the Lionshead Master Plan. The proposed landmark feature adds gross residential floor area (GRFA) which is in direct conflict with the master plan and exceeds the height limit of the LMHU1 zoning. Nothing in the code or the master plan allows for developers to build to the maximum. The Gore Creek Club needs to be looked at with all the criteria together no# separately. Gil McNish said they are in agreement that the redevelopment is needed. The development of the Gore Creek Club building may be inevitable. They are not against the proposals for the site, but do take exception to the many key details of the proposal and that the level of detail necessary has not been provided. There should be significant improvements on the design features. They urge the Council be more critical and demanding of this proposal and to look at i# very closely. There are significant issues that need to be addressed before the Council approves this Ordinance. The problem with the application is that it is not complete and therefore, does not enable it to be approved, and stated that the plans lack conformity with the Lionshead Master Plan. He said interpretations are not entitlements as to height, density, etc. He said the staff memorandum was too little too late. At this point, the burden of providing the correct representative information is not on the staff but on the applican#. The information provided by code requires that the information provided be accurate and informative for Council, as well as to all in#erested parties. The deficiencies are material and go to the core of contemplating the code. Because of the absence of key core points, consideration of the proposal cannot be done. He suggested the Council could table the matter and have further 4 Vail Town Council July 20, 9999 Minutes discussions with adjacent owners or go back to the Design Review Board (DRB} and the PEC • or deny the application. They would Pike to see #his item tabled or add conditions with the items of concern they raised. He said he thinks there is time to be deliberate and an approval of the ordinance tonight is not a defensible step fior this Council to take, He said the buildings are significant, the impact long lasting and precedent setting as to how the Lionshead Master Plan is implemented. Mayor Rob Ford asked Gil, if there were concerns, why in the last two weeks, were the concerns not brought forward and why had the adjacent property owners neglected to bring them forward before second reading of the ordinance. He said he was concerned that the Vail Spa owners were delivering concerns they had to the Council and staff at the 'eleventh' hour. He questioned why this information was not provided to staff and Council prior to second reading. Gil stated he and Phil have worked diligently to analyze the information and they didn't have enough information to give #o Council before now. They were not able to address this at the DRB stage. Mayor Rob Ford asked George Ruther, how many times this project had gone before the Pec and DRB, George said it had been before PEC three times and DRB six times, between February and March of this year. He stated this project will go back to DRB for further consideration for • architectural details prior to receiving a building permit. Tom Moorhead, Town Attorney, said the application given to staff and the two boards on January 25, 1999, the decision was that the application was complete. He stated this is not an adversarial process between staff and the applicant. The memorandums that were presented during this process, clearly show the deviations from underlying zoning. The underlying zoning has changed. There is evidence presented that show the deviations. The nine criteria in memorandum were addressed. It was a comprehensive memo on evidence and findings throughout this process. Mayor Rab Ford asked Tom if staff did their job. Tom Moorhead stated staff worked with the applicant hand in hand throughout the process. Council member Bab Armour asked if the attorneys were involved in the process all along. Gil stated they didn't become involved until April 15, 1999. Council member Mike Arnett stated there are some discrepancies in their presentation. He discussed some of the issues raised regarding incomplete applications, underlying zonings, deviations in the setbacks, and architectural projections, individual landmarks. He read from the Lionshead Master Plan relating to height. He said the PEC. DRB and staff have done a stellar job in working on this application. . 5 Vail Town Council Juiy 20, 1999 Minutes • Council member Bob Armour asked George about the phasing of the project, would it be one, two or three phases. George said there is a possibility to phase the project because of the extent of the project. Henry Pratt, the project architect, said the project wilt be phased. He said the Gore Creek Club would be started in August of 2000. The face lift phase would start after that and a ho#el wing would be done in the Fall of 2000, each wing of the project will be done at different times. Gil wanted to address Counci! again. Mayor Rob Ford said the Council had already heard from them. Council member Mike Arnett made a motion to approve on second reading, Ordinance No. 10, Series of 1999 and Council member Ludwig Kurz seconded the mo#ion. Council member Sybill Navas said she wanted DRB recommendations. She requested staff and the DRB would make sure the DRB conditions were followed through at the building permit stages. George stated the conditions of the application had been met by the applicant. Council meber Sybil! Navas clarified that conditions 1, 2, 4 & 6 were met. Council member Mike Arnett said the plans were revised and the conditions were met. Henry Pratt stated all conditions had been satisfied. CounciE member Ludwig Kurz stated #hat in terms of what everyone has gone through in the past few months, the application is as complete as it can be to this point. The application does not show deficiencies and the project benefits outweigh the adversities. He said Council can't please all people and said this is a great step in the right direction. Council member Kevin Foley mentioned the Antlers proposal, and the bike path improvement but said this was not discussed with the Marriott proposal. Henry Pratt said the bike path might have to be used during construction but it will be restored. Council member Bob Armour said environmental impacts were looked at and said there is not anything that stated the need to look at private view corridors. The Lionshead Master Plan and the SDD process are two different things. A vote was taken and the motion passed B-1, Council member Kevin Foley against. 6 VaiE Town Council July 20, 1999 Minutes The fourth item on the agenda was first reading of Ordinance No. 18, Series of 1999, an • Ordinance Authorizing the Conveyance of Fee Title to 7-U Building 5, Vail East Lodging, also known as 4093 Spruce Way #36, Vail, Colorado 81657. Tom Moorhead, Town Attorney said on March 1, 1999, the Town of Vail purchased a unit at Vail East Lodging far the purpose of utilizing the unit in the Tawn of Vail's Buy-Down Program. That purchase has successfully resulted in a sale of the unit to a qualified buyer and permanent deed restrictions being put in place that restrict the fu#ure sale of the unit to other qualified purchasers with a three {3%) percent appreciation cap. Per Resolution No. 6, Series of 1999, the Town Council authorized a dual offering of the property as a free sale unit and adeed- restricted sale. The free unit market price is $162,500 and the price for the deed-restricted safe is $140,000. There was a July 12, 1999 closing to a qualified buyer. This ordinance "closes the Poop" on the sale. Council member Mike Jewett was concerned about the homeowners association right of first refusal clause. He wanted to know if this take away their right of first refusal in the future. Tom Moorhead said in this particular sale, it was handled so it would insure their right of first refusal and this will be done in the future also. He said the owners should be pleased. Counci! member Ludwig Kurz made a motion to approve on first reading, Ordinance No. 18, Series of 1999 and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. • The fifth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, updated the Council on the Way-finding initial proposal price of $25,000 is really between $70,000-75,000. He said he needed Council direction on whether or not to do this project. He said this is an important issue to address. Mayor Rob l=ord stated they need to da a comprehensive plan. Council member Mikie Arnett asked if this project could be phased and the critical needs addressed first. Bob McLaurin said most of the cost would be in fiscal 1999, and does not include signs. He said the signage could be phased but not the plan. The implementation cost of the program could be between $100,000 to $250,000 total He said this is something the town should do. Council member Mike Arnett asked if the scope of the project included every sign. Bob Mct_aurin said it would be very comprehensive. He asked Council how they want to proceed. He said a fair amount of research has been done but this is not budgeted. Council member Sybill Navas said the signage in town seriously needs to be addressed. It is a continual problem. The #own needs to do it so direction-finding makes a statement and is not the cheapest way out. She doesn't know where to find the funds in the budget but this needs to ~ Vail Town Council July 20, 1999 Minutes be done. She encouraged the phasing of the program in as short a time as possible. S>1e said public input is necessary. Council member Sybill Navas made a motion to allocate up to $70,000 to get a sign plan. Council member Ludwig Kurz seconded the motion. Council member Ludwig said he agreed with Sybill's comments. He said atmosphere is necessary but it is also a marketing tool. He said it is important for people to have ease of finding their way and he said he is also working on way-finding for another resort. He stated it is not cheap but inwell-managed communities, part of what is done well is signage. He said it cleans up other small problems. He asked Sybill if the plan would be done in this fiscal year. Council member Sybill Navas said yes. Bob McLaurin said implementation would begin in the year 2000. Council member Ludwig Kurz said the plan could be done in two months, but there needs to be on-going dialog. Council member Bob Armour said the sign program has been an issue. Bob Mct.aurin said the town wouldn't implement in 1999, but the analysis would be done in fiscal year 1999. • Bob Armour said he is concerned to be spending that kind of money in this year but feels it needs to be done. Council member Mike Arnett said he would have to vote against it because he doesn't have enough knowledge on this issue at this time. Council member Sybll Navasl asked if the parking structure signage is included in this figure. Bob McLaurin said yes, the plan will be as comprehensive as possible. Council member Kevin Foley said this would be a good step in the right direction. Council Imember Sybill Navas said signage is critical to the success of a resort functioning well. A vote was #aken and the motion passed, 6-1, Council member Mike Arnett against. At this time Council member Sybill Navas made a motion for Council to revisit the Antlers motion from the work session. She said that since two citizens brought the issue up that Council should revisit it. Council member Bob Armour made a mo#ion to reconsider the Antler decision because it was rejected. Council member Mike Jewett seconded the motion. 8 Vail Town Council July 20, 1999 Minutes . Further discussion ensued. Council member Bab Armour said there appears to be a problem with the request of granting a parking variance. He said the Council has granted parking variances before. He thought i# was a crea#ive solution. He stated the Council was interested in upgrading redevelopment of Lionshead. A vote was taken to reconsider, and passed 6-1, Mayor Rob Ford against. George Rather, Town Planner, said there is a concern about the parking variance. The Planning and Environmental Commission (PEC} initially approved a variance to the parking. One of the conditions was the ability to revise the plan to provide all the parking on-site so the variance would not be necessary. In an attempt to move the project along, the PEC granted the applicant the right to do a parking study, if it was less than in the regulations, it would further reduce the need for the parking variance. The parking plan given by the applicant anticipated the parking requirement would be reduced from 25 to 6 spaces. The applicant would still be obligated to pay into the pay-in-lieu fund. The goal was to rework the parking study to reduce and eliminate the parking variance. Council member Mike Arne#t asked if there are parking valet places in Vail. George said parking valets are permitted and up to 50% of the parking can be provided by valet parking. It is a permitted use by parking regulations. Council member Sybill Navas said the problem is not with the valet parking. She said there is not a commitment from the applicant. George said if an applicant receives a parking variance, the applicant must pay into the pay-in- lieu program. He said it is not an option, they are obligated for those deficient spaces. Council member Bob Armour asked if parking was the issue and are there any other problems. Council member Sybill Navas made a motion to call up the Antlers Redevelopment to look at 15SUes, and the motion was seconded by Council member Kevin Foley. Council member Mike Arnett said it would be appropriate to have a right to call-up until after Public Works Director, Greg Hall, has a chance to review the parking proposal. He said he has a hard time second-guessing the PEC. George said the PEC found there was a hardship with this application. He said if the applicant was to start from the very beginning, this would not be a hardship. What is under review is all the elements permitted by our code. If the applicant provides 50% of the parking by valet parking, it is permitted by code. A vote was taken and the motion failed, 3-4. Council members Ludwig Kurz, Rob Ford, Bob Armour, and Mike Arnett against. y Vail Town Council July 20, 9999 Minutes As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:45 ~`• Respe ~EAE, Rob ~ ~' ~~~4~Cp~OR~~,Jo````~`. Mayor ATT'/ T y ~ f,~ ~rel Donal son Town Clerk • subm `~ ~ 10 VaiE Town Council July 20, 1999 Minutes VAIL TOWN COUNCIL -MINUTES TUESDAY, July 6, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, July 6, 1999. The meeting was called to order at approximately 7:qq P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bab Armour Kevin Foley Mike Arnett Mike Jewett Sybill Navas STAFF MEMBI=RS PRESENT: Bob Mcl_aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Mayor Rob Ford welcomed the community to the meeting and introduced the Vail Recreation District Board members to khe community. He reminded the community that the Town Council has implemented athree-minute limit on time for individuals who would like address the Council during the citizen's participation portion of the Town Ceuncil meetings. There was also athree-minute time limit during the Community Facilities portion of this evening's meeting. The first item on the agenda was Cikizen Participation. Eric Larson, an Intermountain residenk, stated the West Vail Roundabout, on the south side of the highway, is a safety concern because vehicles entering the roundabout from the interstate do not expect people to enter the roundabout from the north side of the highway and there are a lot of near-miss accidents because it is a tight entrance. Mayor Rob Ford said he would have the Vail Police Chief, Greg Morrison, explore solutions to this issue. Joe Staufer, an local business owner, voiced his opinion against Category III and against the Town of Vai] for providing Town of Vail equipment (a cherry picker) used to remove demonstrators from Vail Associates property. He said it suggests that the Town of Vail support Vail Associates Category III project. He said Town of Vail equipment should not be used out of the town boundaries. Council member Mike Jewett removed himself from his council seat and spoke to the rest of the Town Council from the citizen podium. He said he was speaking as a resident, not a council person, against the controlled burn issue. He was against the Forest Service controlled burn before and he read a newspaper article stating another controlled burn, in California, got out of control. He recommended the Forest Service use alternative methods for the scheduled control burn for this fall or next spring in the Vail area. He passed out a copy of the newspaper article to the Council. Carol Hymers, representing the Glen Lyon Homeowners Association, stated the residents and business owners did not get to see all of the design concepts for the Community Facilities Plan and suggested the public review time be lengthened. She would like the designers to have more time to develop their ideas. She also asked for an update on the Mountain Bell site planning process for housing, day care and fire station. • 1 Vail Town Council Minutes July 6, 1999 Council member Kevin Foley, also stepped down from his council seat to address the rest of the Town • Council about an incident that occurred over the 4"' of July with a local resident, Pocky Walker. On Sunday morning, Pocky Walker was trying to walk around town, in Scottish attire, with a sign that said "Save the Links" and was detained by the Vail Police.. He said that Vail has last its sense of humor. The second item on the agenda was the consenk agenda. A. Approve the Minutes from the meetings of June 1 and 15, 1999. Council member Bob Armour made a motion to approve the minutes from the meetings of June 1 and June 15, 1999, with a minor correction on the .lone 15 minutes, Council member Ludwig Kurz seconded the motion. A vote was taken. The motion passed unanimously, 7-fl. B. Ordinance No. 15, Series of 1999, second reading of an Ordinance Repealing Ordinance No, 14, Series Of 1994, And Reenacting A False Alarm Ordinance. Council member Bob Armour made a motion to approve Ordinance No. 15, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was a presentation by the three design teams wil[ present their community facility design concepts to the Town Council and the Vail Recreation District t3oard. Mayor Rob Ford addressed the community and reiterated that the Council has made a unanimous decision to wgrk on the top issues of the community. He stated that almost 6fl% of the town's annual . revenues came from sales tax, and only 7% comes from property taxes. Everyone has worked very hard ko develop a Lionshead Master Plan over the past two years. He asked the community for help and support. The Gouncil sought the community's help in finding places for affordable employee housing. Now the Council is looking to the community to address amulti-phased plan for community facilities. Fie said the community has not supported community facilities by bond supported efforts since the 1980'x. He said neither the Counci! nor the Vail Recreation District {VRD) has endorsed any of the plans that will be presented at this meeting. He would like to have everyone listen to the ideas with an open mind and is looking forward to hearing the community's ideas and feedback. Russ Forrest, Community Development Director, asked everyone to sign in with their name and address so staff could keep them informed. He described the handouts available and stated the information will be available on the Internet. He described the steps taken to date in this process. The purpose of the process is to act on the community needs. There have been a number of processes held to identify community needs. The Vail Tomorrow process, VRD identified specific needs from their constituents, particularly a second sheet of ice and a gymnastics facility. Also, on December 5, business leaders took a look at the community and identified links between the community and resort needs. They also identified 5 project objectives: 1) build on already-known needs; 2} facility recreational and cultural needs to be met; 3) the facilities should be outstanding in design so guests would be drawn to the facilities; 4) the facilities should serve both guests and residents; and 5) pursue public/private partnership funding to support these efforts. In March, through a Request for Proposal {REP) process, three design teams were selected out of 1 d0 applicants. A Design Charette was held in June as part of a brainstorming process with the teams, another meeting was held to allow the community to give the design teams their ideas of what they wanted in the facifties. The next steps are to hear from the design teams, ~ Vail Town Council Minutes Juiy 6, 1999 find out which ideas to move forward with, which design team to work with, and move into the conceptual design phase. Each design team was given a list of criteria to work with. Russ Introduced the first team called the Biue Team. Russ Butler is the team leader. Russ Butler, from EDAW, explained their concepts to the Council and the community. He also introduced Jack Zehren, a local architect, and the rest of the team. He stated that nature, parks and recreational facilities across the Eagle Valley, connect core areas and coordinate strong design character and tie into Vail. A stand alone Phase I project could be implemented. The team reviewed the core area, Vail Village, and Lionshead and the "hub" site. The whole area is the core area. They looked a# the Vail Racquet Club for swimming and tennis facilities, Steven's Park for a pavilion and community roam, and the Bright Horizons space at Vail Commons as an arts and crafts facility. They listed the needs for the town and where to accommodate them. There would be an event center off of the Lionshead parking structure with a 2"d sheet of ice and conference facility. Along the north face of the parking structure is an adventure center, climbing walls, a teen center, and skateboard park. A Learning Center would be above the Vail Library. A European-style tram would link Vai! village and the Lionshead area. He saw Phase I would be the tram connection and Phase li, a long range vision, an equity partnership along Gore Creek. The upper level of the parking structure would be employee housing at market rate. Architect, Jack Zehren, discussed the architectural aspects of the design, pedestrian friendly, which compliments what exists and added enhancements to what is already there. A 50,000 square foot, multi-use event center that anchors the entire concept is part of their design. One of the design constraints is to offer a 2"d sheet of ice and tie in both ice structures. This also allows for competitions that are multi-venues and multi-seasonal. Above the parking garage, amixed-use conference facility plus a gymnastics facility is proposed, and adjacent to that is a housing component. The 50,000 square foot complex is buried. The extreme adventure center is the most fun with transparent indoor/outdoor spaces. Part of the design is to take a portion of the parking garage and moving it. The design form creates places for people to congregate and to get involved. The financial aspect is being worked on #o make this project financially feasible. EJ Narcise, with ISI, working on a number of ways to finance the project. The goals are to increase size and quality of projects, decrease the costs, provide next-generation facilities, and to create significant tax revenues for the town. Their goal is to use private investments and management as much as they can to make the facilities feasible and to sell housing rights. There would be fifty units on top of the parking garage to make a significant amount of money. There would be 800 new beds in small-scale hotels over the next several years. There is a need to address housing values and use the civic center to market groups and compliment other existing facilities in other parts of the valley. The approximate cost of the civic center is $15 million, the adventure center is approximately $7 million, and with the parking garage renovation, housing development rights, etc. the approximate total cost of the first phase would be $35 million. With private financing sources at a potential of $27 million, the net to be financed would be $8 million. Otis Odell, a Principal of Odell Architects, and Design Workshop and ERA were the Red Team. Their distinctive objeckives were that existing open spaces needed #o be maintained and develop a phased implementation of various parts of the plan. It was important to plan for reuse of existing facilities, build world class facilities and encourage participation and consensus within the community. Sherry Dorward, of Design Workshop explained that Design Workshop was involved with khe process of the Lionshead Master Plan and how they distributed the community facilities plan throughout the town. She emphasized the programs were for those who visit Vail and for those that lived here. The Hub site would be where activities overlapped. One `anchor' in Vail is at Ford Park, this is highly used and they did not add anything else there; West Donovan Park is another anchor, is would stay a park but allows for concentration of outdoor activities, parking, a recreational facility, and a pavilion. To the North, Buffer Creek Park is under utilized. There could be non-intrusive facilities. A possible golf club house would be a good place for a municipal country club with outdoor pool, and ties in with other activities. The Vail Racquet Club and Donovan Park are also available for swimming areas, small performing arts stage or 3 Vail Town Counci{ Minutes July 6, 1999 other facilities. Wade said they want to build upon existing community facilities. They want to create intensity in one area, that area would be an 18-hours availability site. There was no time to design some#hing, however, this is an approach and framework, not a design phase. No one element would depend on another to be able to be built. Their plan would be in phases. The overall view of the area shows the hub site, and the ice house on the east end, Dobson Ice Arena is limited. They would keep the lower portion and rethink how the upper level could be redesigned to accommodate large venues. The idea is to build on what you have. The Vail Library could be expanded to include a small community theatre, gallery, meeting room, teaching facility, at low expense and would serve a number of functions. The west end of the parking garage would be a market or flexible space. Add a second deck to use as parking but also use for other purposes. The "Ice Palace" is meant to be a space with no walls and almos# no ceiling, it would glow 18 hours a day. The exterior and interior piazza at the ice house would hold youth facilities, gymnastics, and a climbing wail. Each can be phased and each component does not rely an any other facility having to be built. Otis, said the phasing approach includes a range of casts. The Library addition could be $2 million. Each component can be addressed separately, and this would allow for the community to take advantage of funding sources as they become available. It strengthens the opportunity far funding because it is phased. Dobson is approximately a $4-5 million phase. The ice Palace could possibly cost $12 million. The total package would be approximately $45-b4 million. Sherry Dorward closed the presentation by saying to strengthen the community and reciaim the heart of the community, the community needs to layer the phasing and by drawing in different generations of people and activities. . Tam Hartman of IQ Magic, as well as Oz Architecture, represented the Green team. Tom reviewed the sites available and the community wish list. He said there were two conversations going on, economics and the need by the town and the community for more facilities and a sense of community. The core resort recreation is skiing but there are needs for a community. The numbers of children in the community are decreasing, and there are lots of opportunities to bring the two points of view together. There is also an arrival experience of difficulty of haw to get around. There needs to be a gateway and portals to get to Vail. Anchor the experience by adding trees to the highway. The master plan is to create a community. Another member of the team explained the Hub site of core activities. Economic and community aspects need to be addressed. There needs to be a framework where activities could be addressed. They created four zones, one on the Frontage road, a retail zone, a sports zone south of the parking area, and a parking garage zone and retail zone on the south side. Anew zone on the Gore Creek edge would call far condemnation of condominiums in that area. They are aVvare this is a very controversial aspect of the design regarding condemnation. Tom stated Gore Creek was a defining factor. Their design would be linking amenities up and down the creek. It is about the Vail lifestyle, it is the outdoors and nature. There would be restaurants on the creek. There would be few open spaces for views and vistas. A possible Imax Theatre and Planetarium, the Library could be cantilevered over the creek. He said partnerships plus money plus strategy will make it work. A brief explanation on how this would work financially was discussed. The land value is the greatest asset. However it does not address or solve the housing problem. He also stated that fusion of the community and resort will bring people to Vail al[ the time. 4 Vail Town Council Minutes July 6, 1999 This was the end of the presentations. • Russ Forrest stated that they are looking for input far what works for the community. This is one of many opportunities to participate and comment on these designs. Mayor Rob Ford asked Russ to explain the next steps and dates available for public comments Russ said the last council meeting in July (July 20"') or the beginning of August they will be back to Council and the VRD board with recommendations from staff, the taskforce, and the community. Mayor Rob Ford asked if anyone who has comments to address the council at this time. Caleb Hurtt, stated he and his wife own the first house east of the Vail Library. They have been . landowners since the mid-1960'x. He has very strong feelings regarding the taking of private residences. They have been here a long time and are taxpayers, and have no intentions of leaving here. He said the focus was too strongly an being the biggest instead of the best. He would like to find out how we are going to maintain what we already have available to us. He said potholes are abundant and a priority should be to establish a policy to maintain them. Fred Shubert, a resident for 17 years, stated he is principally concerned with the speed of the process and the time given to make major decisions. He doesn`k want height added to the parking structure. He said 80% of the people in Vail don't want to pay for Vail Associates and he doesn't feel we need to. He said all the architectural firms are probably good, but they didn't have enough time to develop how these projects impact the homes in the area. He wants the consideration to be for what the community really wants in Vail and not for Vail Associates. . Joe Staufer, a local business owner, stated he doesn't want everyone to forget what made Vail famous, and with a little discipline and maintenance, Vail could be a picture-book village. He said to think small. Hal Kepner, a local resident, said he has supported Vail from the very beginning and doesn't want it taken away by condemnation. Suzanne Chardoul, a VRD employee and a property owner in Vail for about a year, stated she saw Pete Seibert as a visionary. We are not here to condemn properties but to be visionaries like Pete. She said there is a new generation in Vail and we need to have a vision for them too. biane Johnson, a VRD employee and Vail property owner, said there may be a decrease in khe number of children in Vail but there are quite a few children in the Nagle Valley. She said the voices of families need to be heard. She asked the community to not discount the ideas the designers came up with today. They only had three days to come up with ideas and asked for everyone to see the ideas as a gradual change, and not drastic. Be visionaries. Adam Aron, President of Vail Resorts, said he had fiive comments to make. First, was that Vail Resorts was not driving this process, the town and the community were driving it, 2) don't kill the goose that lays the golden egg, if it serves the community, it will serve them, 3) he agreed with everything Joe Staufer said. Think small. He agrees the architecture needs to be complimentary to what Vail has already, 4) a lot of advertising agencies talked about tying #o nature and committed to open space but did not stay true to their own comments. As a community, be true to the objective tied to nature and the outdoors. The beauty of Vail Is what brings people to Vail; and 5} he is strongly opposed to condemning any property in Vail. Jim Lamont, representing the East Village Home Owners Association (EVHOA), said the issue to dispense with certain properties is principal to respecting the character of established neighborhoods. 5 Vail Town Council Minutes July 6, 1999 Putting in uses incompatible with established neighborhoods is not a gaud idea. The idea is to advance • the economic stability of the communi#y. The designers and staff need to take the stigma off of the property condemnation, the sooner the process can move forward. Another aspect of concern is giving consideration of urban renewal authority to advance the Lionshead Master flan. They have the power to condemn. The economic interest of the VRD is not a broad interest. He thinks building another ice facility is a mistake. The Lincoln cen#er acoustics) event center has truth to it and is not the end all be ail. Phil Hoversten, business and property owner, disagrees with Jim Lamont, thinks Vail needs a second sheet of ice. There is a strong need for meeting facilities and concert facilities. The idea of the designers is a good one. From a youth's point of view, there is no way kids can compete with concerts and conventions. He said this is happening mare and more at the Dobson Ice Arena, the highest dollar gets to use Dobson Ice Arena. He strongly opposes condemning any residential property, this is not needed. Mayor Rob Ford brough# this portion of the meeting to a close and stated they are trying to get community input and in no way does the Council endorse condemning property. He said the Town asked the teams to "step out of the box". The Council is endorsing communi#y efforts in getting this process moving and in helping with the solutions for the added benefit of the community. He asked the community to think hard and look at what will help Vai! grow. The Council has a track record of denying large projects and wants everyone's help in working through the process. He thanked everyone for coming in. Council member Mike Jewett asked if Council could comment on the process. Mayor Rob Ford said most of the Council members felt this was a time fior the Council to listen to the community and not to give comments at this time. There was a 1D minute break. . The fourth item on the agenda was first reading of Ordinance No. 16, Series of 1999, an ordinance to Designate Four Properties in the Town of Vail as Open Space as per Section 13.11 of the Town of Vail Charter. Russell Forrest, Community Development Director, said on April 3D~'', the Town of Vail Open Space Board of Trustees met and unanimously approved a recommendation #o the Town Council to consider designating land in the Town of Vail as designated open space as per Section 13.11 of the Town of Vail Charter. On May 25, 1999, the Town Council, at a regularly scheduled work session, reviewed the proposed properties and a majority of the Town Council directed staff to move forward with the designated open space process for the four properties identified in Ordinance 16. One of the major reasons for initiating this process is to fulfill the Town's commitment to place the portion of the Arosa-Garmisch property that will be used for a park in the designated open space status. The Open Space Board of Trustees have reviewed the four different properties and have determined these properties have met all criteria for open space. There was unanimous support for these properties to be designated Open Space Council member Kevin Foley asked haw many properties were included for consideration. Council member Sybil) Navas, who is on the Open Space Board of Trustees, stated any property the town owns was looked at for consideration. The Board discussed and eliminated about four or five properties. Additionally, there were three or four mare properties discussed but were not included at this time. Community Development Director, Russ Forrest, said there will be more opportunities to review more properties in the future. Mayor Rob Ford asked if #his process could be done on a yearly basis. 6 Vail Town Council Minutes July {i, 1999 . Russ said khis was a possibility. Council member Bob Armour asked about the approval process on the Arosa-Garmisch land in which the park would be designated open space. Council member Mike Arnett made a motion to approve on firs# reading Ordinance No. 16, Series of 1999. Council member Bob Armour seconded the motion. Council member Mike Jewett said he felt this ordinance was a "bone" the Council was throwing to the community. He didn't think the ordinance was going far enough. He said that there was more opportunity to add more land. He said the Arosa- Garmisch property was appropriate but he wants to add more properties to the ordinance. He said he will speak against the motion at this time. Council member Kevin Foley agreed with Mike Jewett. He wants to see more property designated as open space. He is not in favor of the ordinance becatase he wan#s to see more properties included. Council member Bob Armour said the Council wants to move forward with this, but if they wait, it will be breaking a promise to the adjacent neighbors in the Arosa-Garmisch area. Council member Mike Jewett made a motion to table this ordinance. There was no second, and the motion died. Council member Mike Jewett made another motion to table this ordinance for one month until the open space committee could review and send another proposal. Council member Kevin Foley seconded the motion. • A vote was taken and the motion died, 2-5. Council members Arnett, Armour, Navas, Kurz and Ford against. Council member Ludwig Kurz asked if it would take a 6-1 vote to pass this ordinance, rather than to dump it. Tom Moorhead, Town Attorney, said it would require a 6-1 vote to pass the ordinance. Council member Ludwig Kurz said he would vote for the ordinance because the open space committee brought it to council and that was their recommendation. He also took offense to Mike Jewett's comment that the Council members that would have voted for the ordinance would be throwing a bone at the community. He said it denigrates the work the Council does far the community and doesn't agree with the statement. Council member Mike Jewett responded that he didn't intend any offense. He said that in the last election he supported designated open space. He recommended the committee bring back additional significant parcels. If they don't, then he will vote against it. Council member Sybill Navas agreed with Council member Ludwig Kurz. She said that as a member of the open space committee and representing the council on the committee, she was offended. She said the committee has reviewed many properties and reviewed the map with the council and explained why some of the properties were not included in the ordinance at this time. There were significant parcels which have been traded to the Forest Service and there were two parcels under litigation and shouldn't be in the open space ordinance at this time. She also said one parcel around the Sandstone area is waiting to be attached to another piece of land being given to the town. Another two spaces don't meet . ~ Vail Town Council Minutes July 6, 1999 the criteria at this time. Mayor Rob Ford reminded the Council there was still a motion on the table. Council member Mike Jewett said voting against the ordinance at this time was his way to get the committee to add more open space into the ordinance. Further discussion ensued, Mayor Rob Ford invited Mike Jewett and Kevin Foley to attend the Open Space Board of Trustees meetings. Council member Bob Armour said by voting for this ordinance at this time allows for future revisions and additions of more open space but gets these four properties designated as open space. A vote was taken. The motion died, 5-2, Council members Mike Jewett and Kevin Foley against. The fifth item on the agenda was first reading of Ordinance No. 10, Series of 1999, an ordinance repealing and re-enacting Ordinance No. 17, Series of 1995, Special Development District No. 7, The Marriott's Mountain Resort at Vail, amending and re-establishing the Approved Development Plan in accordance with Section 12-9A-10 of the honing Regulations to allow for the interior and exterior remodel of the existing hotel and the construction of the Gore Creek Club, and setting forth details in regard thereto. George Ruttier, Senior Planner, there was a change to the ordinance and thak this was first reading. He said staff is requesting this ordinance be approved with conditions on first reading. He pointed out the changes that were made regarding a master lease agreemen# for eight additional pillows for eight years and intersection improvements on West Lionshead Circle. He also pointed out that letters of support or denial were forwarded to council as part of the record. Mayor Rob Ford asked what happens after eight years to the eight pillows. George recommended that the requirement is dropped. Gilbert Leach, an attorney representing the Vail Spa owners, stated their firm got involved in this process late. They are trying to catch up and stay involved. He said the adjacent property owners have an interest and want to be heard. He requested that time be reserved at the July 20'h evening meeting so they could make comments on this project. He said the application was incomplete and that the Vail Spa Condominium Owners disagree with the anaiysis of the standards. The key issue they are concerned with is the landmark feature, which they think is inappropriate to the structure. He said this blocks the view corridor for Vail Spa. The height, building mass, form, and setbacks need greater improvement. He said the nine criteria that need to be met for an SDD have not been met. In addition the deviation of the standards of the underlying zone district were not justified. The bottom line is #hat this process is a rigorous one but the decision is an important one for the project and also precedent setting. A lot more accommodation and modifications can take place to achieve the interests and objectives of the property owners, community, and town. Council member Mike Jewett asked Gilbert what was incomplete in the application Gilbert Leach stated he thinks the application is incomplete and staff analysis is incomplete. Mayor Rob Ford asked if the presentation they wanted to give on the 20th of July was to support these sta#ements. 8 Vair Town Council Minutes July 6, 1999 . Mr. Leach said that was correct Jim Lamont, representing the East Village Home Owners Association (EVHOA), said he is concerned about the Lionshead Master Plan procedures. He stated not afl interested parties were notified of the last meeting. He said all interested parties should have been given due notice of the fast meeting and said this #ainted the process. He said through the normal process, this would have gone to the Design Review Board (DRB}, He feels council removed that part of the pracess. He said there was a fundamental flaw in the way things were handled on this project. Chuck Madison, representing East West Partners, and the applicant's representative, stated he was very surprised by the comments made by Jim Lamon#. He said the project has been in process over the past two years and 13 public meetings with significant input from neighbors. For Jim to come to this last meeting without discussing concerns with the applicant is very surprising. With a!I the public input and meetings with neighbors, there have been 94 changes made to the application and as a result, he feels this is a very good project. There have been substantial upgrades to the western portal to Lionshead. The Lionshead Master Plan has five major objectives and this project complies with all five. He reviewed these five objectives for the community. He said the project complies with all of the Lionshead Design Guidelines. He is disappointed to hear that the neighbors said the application is incomplete. He thanked the Council far their attention and asked the council to approve this ordinance on first reading. Cauncil member Bob Armour made a motion to approve on first reading, Ordinance No. 10, Series of 1999. Council member Ludwig Kurz seconded the motion. Council member Mike Arnett met with the DRB about their concerns and asked what Jim was #aiking about because to his knowledge the DRB's concerns were addressed. He said Council did not usurp DRB's power. He has seen a vast improvement to this project. Council member Ludwig Kurz said that Jim intimated that there was a part of the process that was not followed through oversights, if not by slight-of-hand, and asked Jim to substantiate that remark. Jim said it wasn't slight of hand, he said DRB said there were nine issues to be addressed. His concern was that DRB was not allowed to address those nine issues. He said the Council needs to be cognizant of DRB issues that needed to be reviewed. George Rather said Jim Lamont was referring to the June 8"' letter from the DRB. The Architect, Henry Pratt, has responded to many of the issues. Item #5 in the letter will be taken off after approval of the ordinance and this project will be going back to DRB to be addressed prior to final review. Council member Mike Arnett reminded Jim Lamont that the applicant will not be able to get a permit with prior DRB approval. Further discussion ensued. Council member Kevin Foley said he sympathized with the applicant but wants the landmark feature to be removed. He still has concerns about the loading and delivery, and feels it is not safe enough and he had a concern about the notice. Tom Moorhead, Town Attorney, stated all notices have been sent as required. Council member Kevin Foley said he was nok in attendance at the Town Council site visit for this project. 9 Vail Town Council Minutes July S, 1999 A vote was taken and the motion passed, 6-1, Council member Kevin Foley against. The sixth item on the agenda was first reading of Ordinance No. 17, Series afi 1999, an Ordinance Authorizing the Conveyance of Fee Title of the Red Sandstone Creek Land and Improvements Thereon Owned by the Town Of Vail and Fully Described As Follows: A parcel of land within the NE'/4 SE'/4 Section 1, Township 5 South, Range 81 West of the Sixth Principal Meridian, Eagle County, Colorado, described as follows: Beginning at a paint an the Southerly line of said NE %4 SE'/4 Section 1, said point also being the Northwesterly corner of Black D, Lion's Ridge Subdivision, according to the map thereof recorded in Book 215 at Page 648 in the office of the Eagle County, Colorado, Clerk and Retarder; thence, departing said Southerly line, N22°33'00" W 84.13 feet; thence N49°45'28" E 55.05 feet; thence 53.85 feet along the arch of a curve to the right, having a radius of 200.00 feet, a central angle of 15°25'31" and a chord that bears N57°28'16" E 53.69 feet; thence 41.90 feet along the arc of a curve to the right, having a radius of 27.00 feet, a central angle of 88°54'26", and a chord that bears 570°21'44" E 37.82 feet, thence S25°54'31"E 137.47 feet to the said Southerly line of the NE'/ SE'/4 Section 1, said line also being the northerly line of said Block D; thence, along said line S87°48'35" W 150.82 feet to the point of beginning, containing 0.3964 acres, more or less. The bearings of the above described parcel are based on a bearing of N87°48'35"Eon the Southerly line of the NE'/4 SE'/4 Section 1, TSS, R81W, per the plat of Lion's Ridge Subdivision. Tom Moorhead, Town Attorney, said this is the final step necessary and that the Vail Town Charter, Section 4.8, requires that the sale of any real property must be authorized by Ordinance. This Ordinance will authorize the Tawn Manager to enter into contracts and conveyance of the real property which constitute the Red Sandstone Creek affordable housing project. This project is essentially complete and waiting final inspection and certificate of occupancy. It has been developed pursuant to previously approved Special Development District {SDD) f#33 and the Intergovernmental Agreement be#ween the Eagle River Water & Sanitation District and the Town of Vail. Council member Sybill Navas asked if deed restrictions should be added to this ordinance. Tom Moorhead said that was irrelevant at this time. This ordinance only gives the town manager authority to enter into contracts but that he could add language to the ordinance to safeguard the perpetuity of the deed restrictions into the ordinance. Diane Donovan, a local resident, is concerned about affordable housing being affordable housing, forever. Council member Sybill Navas made a motion to approve Ordinance No. 17, Series of 1999 on first reading, with the condition to add language to the ordinance to safeguard the perpetuity of the affordable housing deed restrictions. Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was the Town Manager's Report. Council member Bob Armour asked Bob McLaurin to explain in further detail about the Hoiy Cross power proposal. Bob McLaurin< Town Manager, explained the recommendation to use community enhancement funds from the Hofy Cross franchise fees to underground a portion of the overhead power lines in West Vail. He said there was no need to underground now since they will be undergrounding at a later time ~ ~ Vail Town Council Minutes July 6; 1999 • • r~ As there was no further business, a motion was made by Council member Ludwig Kurz to adjourn the meeting and Council member Bob Armour seconded the motion. A rote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 10:20 p.m. ~ ~ _ F~ ~~ ~ .~a ~a ~'%... , ~ Lo ei D naldson Town Clerk Respe fly submitte/d~,~~+J` "~ _ Ludwig Ktyr)5 Mayor ProvVTem 1 ~- Vail Town Council Minutes July 6, 1999 75 South Frontage Road Vail, Colorado 8.1657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY July 7, 1999 Contact: Suzanne Silverthorn, 479-21'f5 Community information Qffice VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY 6 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Northwest Colorado Council of Governments--Water Quality & Quantity Update The Counci! received an overview of the Northwest Colorado Council of Governments "QQ" water program from staff member Taylor Hawes. The Town of Vail contributes from $5,000 to $7,OQ0 annually for member services, which includes legislative lobbying and monitoring, ' development of water quality protection standards and other initiatives. Councilmembers asked Hawes to consider developing a program far front range water conservation as well as provide involvement in the study of the impacts of magnesium chloride as a de-icer. Councilmember . Sybill Navas represents Vail on the QQ Board of Direc#ors. --PEC Report During a review of the most recent Planning and Environmental Commission actions, Councilman Michael Arnet# asked for a clarification on the status of the Antlers redevelopment application, which was being considered for a Special Development District, but will remain as a major exterior alteration application per the Lionshead Master Plan. Also, Councilman Bob Armour inquired about height requirements for the McDonald's remodel in West Vaii (it's in compliance). --Marriott's Mountain Resort Special Developmen# District In preparakion for the evening meeting, the Council reviewed the Special Development District proposal far Marriott's Mountain Resort. In particular, the Council heard a proposal to increase the number of employee housing beds associated with the project, as requested previously by Council. In addition to the 6 units that will be provided on site, the applicant agreed to 8 additional master leased beds for an 8 year period. For details, see evening meeting briefs. --Appeal of PEC Approval of Golden Peak Ski Tunnel The Council voted 7-0 to table this appeal to the Aug. 3 work session to allow for review by the Design Review Board. --Mode! Traffic Code After hearing safety concerns from a resident in the Galf Course neighborhood and a resident in the Red Sandstone neighborhood, Town Councilmembers agreed to poskpone impfementatian of the 3995 Model Traffic Code un#il those safety concerns are satisfied. Implementation of the (more) ~,5~ RECYCLEDPAPER Add 11TOV Council Highlights/7-6-99 Model Traffic Code would result in increased speed limits from 15 mph to 25 mph on most • residential streets in Vail. That's because the Model Traffic Code provides far a residentia! -- speed limit of 30 mph unless specific speed s#udies justify reduced speed limits. The most recent speed studies in Vail suggest a 25 mph speed limit on residential streets. Concerns were expressed yesterday about the dangerous mix of pedestrians and bicyclists along Vail Valley Drive wi#h a 25 mph speed limit, as well as speeding cars along Red Sandstone Road. For more information, contact Public Works Director Greg Hall at 479-2'160. --Information Update Town Attorney Tom Moorhead asked for Council direction after advising the Council of a re_ quest by the Vail Village Merchants Association to add additional flexibility to the town's outdoor display guidelines. In response, Councilmembers generally expressed support for allowing increased flexibility during special events, but stopped short of supporting additional modifications to the existing guidelines. Given the Council's direction, Chief Planner Dominic Mauriello said mountain bikes and other property will be prohibited #rom being displayed or stored on the public right-of-way in Vail Village and Lionshead. For more information, contact Mauriello at 479-2148. Councilmembers acknowledged a letter from a constituent regarding complaints about the managed parking program in Fard Park. Councilman Kevin Foley reported the situation has improved with adjustments to the Ford Park shuttle service with a new drop-off point beyond Golden Peak, 5 minute pre-event service and post-even# return service. Foley says he has been continually reminding cons#ituents about the variety of choices in accessing Ford Park. In preparation far the evening meeting, Councilmembers received a summary of citizen comments regarding the design team concepts for community facilities. See evening meeting briefs for details. --Council Repor#s Kevin Foley reported on a recent managed parking meeting with representatives from the Ford Park user groups. Foley also said the Eagle County Regional Transportation Authority (Foley represents the Counci{ as chairman of ECO} had broken ground earlier in the day on a joint main#enance facility with Eagle County. in addition, Foley noted the recent opening of the Edwards trail and the soon-to-begin construction of the trail from east Edwards to Avon. Also, Foley said an ECO work plan developed at a recent retreat would be distributed to the Council soon. Ludwig Kurz, who represents the Council on the Colorado Ski Museum Board of Directors, said the recent Beaver Creek Homes Tour fund-raiser was the most successful tour ever for the museum, raising $52,000. Also, Kurz said he represented the Town Council at the recent graduation ceremony for the Johnson and Wales culinary school. Bob Armour reported on his attendance at the Colorado Municipal League Conference as well as his last meeting as president of the Colorado Association of Ski Towns {CAST). Although Armour continues to sit on the executive board of CAST, the mayor of Steamboat Springs has been elected president. Armour also represented the Council at the recent ADA dedication far the Betty Ford Alpine Gardens in Ford Park. Assistant Town Manager Pam Brandmeyer, filling in for Sybill Navas at the Chamber of {more} Add 21TOV Council Highlights/7-6-99 Commerce Board meeting, noted the board had voted unanimously to support the 1.4 percent lodging tax proposed for Vail. --Other Public Works Director Greg Hall briefed the Council on the town's street light improvement program which aims #a place street lights at ail bridges, bus stops and street intersections in #own. Hall said installa#ion is currently occurring in East Vail. Although there have been several complaints from residents who don't want to see additional street lights in Vail, Town Manager Bob McLaurin noted the town's responsibility far public safety. - Kevin Foley inquired about the town's parking procedures during the July Fourth parade. He also forwarded a constituent inquiry about parking spaces being taken up by unnecessarily by bus supervisors. In addition, Foley inquired about the status of the closings for the safe of the Red Sandstone affordable housing units (closings wilt take place July 23) and the status of reflectors in Dowd Junction. He also wondered if magnesium chloride had been causing trees to die alongside the interstate between Vail and Denver. Michael Jewett noted that a controlled burn in California had gotten out of control, destroying numerous homes. He suggested the Council monitor the situation closely since the Forest Service intends to implement a controlled burn in the Booth Creek area above Vail later in the year or nex# spring. Sybill Naves inquired about a complaint from one of the housing lottery applicants regarding the calculation of paints for residency. Town Attorney Tom Moorhead said the lottery program will be coming before the Council soon for a full review. While the lottery has served its purpose well, one possibility, according to Moorhead, is to replace the lottery system with a permanen# eligibili#y list. The concept will be discussed during a work session in August. Also yesterday, Navas asked fellow Councilmembers for a list of potential projects to be considered during a Northwest Colorado Council of Governments Water Quality/Quantity Board planning retreat. Bob Armour suggested the agency join the Colorado Association of Ski Towns and the Colorado Department of Transportation fn probing the effects of magnesium chloride as a de-icer. in addition, Navas asked about the status of a Vail Village loading and delivery study, which is due out shortly. Bob Armour suggested the town seek help from the U.S. Forest Service in combating pine beetle infestation along the North Trail in West Vail. Armour said the trail has been getting tremendous use. Also yesterday, Armour suggested a donation from the Council contingency fund to help sponsor the cost of a retirement party for former fire chief Dick Duran. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation The Council heard from Eric Larson, an intermountain resident, who described safety concerns at the West Vail roundabout. He said drivers coming off the interstate frequently fail to yield to his vehicle,as he travels from the West Vail shopping district back #o intermountain. Mayor Rob Ford asked Police Chief Greg Morrison to explore possible solutions. Josef Staufer criticized the town for providing equipment (cherry picker) to the Eagle County (more) Add 31TOV Council Highlights17-6-99 Sheriff's Office and the U.S. Forest Service during the Category III protests. Staufer said the town should not have taken its equipment outside the town's boundaries. Next, Councilman Michael Jewett stepped behind the podium to share a newspaper article about a recent controlled burn in California that got out of control, destroying numerous homes. As a result, Jewett said the U.S. Forest Service should consider other alternatives in addressing the proposed burn in the Booth Creek area scheduled for this fall or next spring. Representing the Glen ,Lyon Home Owners Association, Carol Hymers suggested the "Council. extend its public review period far the community facilities process, noting that some materials• . were delivered later than scheduled. She also asked far an update on the Mountain Bell site planning process for housing, day care and a new fire station. Also stepping behind the podium last night was Councilman Kevin Foley, who expressed his disappointment about a July Fourth incident involving longtime prankster Pocky Walker. Vail •police had detained Walker that day because Walker, wearing Scottish golf attire, was carrying a sign that read "Save the Links." Foley sadly noted that Vail had Lost its sense of humor. --False Fire Alarm Ordinance The Council voted 7-d on the consent agenda to approve second reading of a false fire alarm ordinance. The legisla#ion provides the ability to cite repeat offenders to Municipal Court, where penalties could range from a fine of up to $999 andlor incarceration of up to 18Q days in jail. Last December, Councilmembers reviewed statistics that showed 2,823 false alarms at 343 properties in Vail within atwo-and-a-half year period. For more information, contact Ac#ing Fire Chief John Gulick at 479-2253. --Community Facilities Design Concepts Presentation The Council, joined by members of the Vail Recreation District, lis#ened to presentations from three design teams regarding concepts for an expansion of Vail's community facilities. The teams have been participating in a design competition sponsored by the two boards. The concepts include multiple uses at the charter bus lot east of the Lionshead parking structure, including a gymnastics area and a second sheet of ice; expansion of the public library; improvements to Dobson Ice-Arena; as well as other community uses on sites outside the • Lionshead area. While two of the three concepts suggest long-range efforts to acquire private property along West Meadow Drive to expand the Lionshead civic hub area, Mayor Rob l=ord assured the audience that Town Councilmembers vehemently oppose the suggestion of condemnation. Following the presents#ions by the design teams, there were comments from several members of the audience. Those comments included continued concerns about the threat of condemnation; a suggestion the plan focuses too much on recreational special interes#s, such as a second sheet of ice; the need to be the "best" instead of the "biggest;" maintaining Vail's "picture book Village"; respecting the character of established residential neighborhoods; the need for a second sheet of ice; the importance of serving the interests of the larger community, including a new generation of residents; the need for vision; the need to slow the process down; and a suggestion that Vail Resorts would be the main beneficiary of the program. That brought a response from Adam Aaron who said his company is not driving the process. Aaron said VRI's goals are similar to many of the comments that had been made previously. Those goals include maintaining Vail's architecture, providing strong ties to nature and preserving the beauty of Vail. Aaron criticized the design teams far not staying true to similar goals that had been articulated. In addition, Aaron said, he, too, would tae opposed to (more) Add 41TOV Council Highlights/7-6-99 condemnation of any kind. Next steps in the process include continued gathering of public feedback as the two boards work to determine which of the facilities ideas will be pursued in- greater detail, as well as narrowing the field of design teams from three to one. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Designated Open Space On a 5-2 vote (Jewett, Foley against), the Council defeated first reading of an ordinance that would have placed 4 town-owned parcels into designated open space protection as recommended by the 3-member Open Space Board of Trustees. The ordinance had needed a' super majority (6 out of 7) to pass. In voting the block approval of the ordinance, . Councilmember Michael Jewett characterized the committee's open space recommendation as "throwing a bone to the community" because it didn't go far enough. There are other lands that need to be included in the designated open space provision, according to Jewett. Therefore, Jewett asked to send the recommends#ion back to the committee for additional work. Councilman Kevin Foley agreed. Prior to the vote on the ordinance, a motion by Jewett to table the issue failed on a 2-5 vote. The 5 remaining Cauncilmembers were critical of the defeat. Ludwig Kurz said he took offense to Jewett's comments, noting the Council has a responsibility not only to look at open space issues, but to also make sure the community has a sound future. Sybill Navas, a member of the Open Space Board of Trustees, agreed with Kurz. She said the Council would be ill advised to place parcels of land that are currently under litigation into the open space designation. And because there are community needs other than pure open space, she said it would be irresponsible for the town to tie up all its land. Bob Armour expressed disappointment the Council was unable to keep a promise to the Arosa-Garmisch neighborhood. The portion of the Arosa-Garmisch property that will be developed as a neighborhood park was one of the four sites included in the ordinance. The other parcels were Buffehr Creek Park {lots 4Q & 34); a stream tract in the Bald Mountain neighborhood and an undisturbed meadow near the East Vail water tract. If the properties had been approved by a super majority vote on two readings, the parcels would have received designated open space protection in perpetuity unless voters decide otherwise. During discussion, Community Development Director Russell Forrest had noted the open space designation is an ongoing process in which parcels can be forwarded by the committee to the Town Council at most any time. Far more information, contact Forrest at 479-2146. --Marriott's Mountain Resort Special Development District The Council voted 6-1 (Foley against} to approve frst reading of an ordinance amending the Marriott's Mountain Resort Special Development District (SDD} to allow for redevelopment of the property. The project includes a "re-skin" of the exterior of the building as well as construction of 66 interval ownership club units on top of the existing parking structure. The proposal also includes conversion of the "Windows" restaurant to four condominium units and the conversion of existing ski storage/retail area #o six employee housing units. In addition, the applicant agreed to master lease another eight employee housing beds for an eight year period. This represents an employee generation housing multiplier of 50 percent, up from the 30 percent town standard used in previous SDD reviews. The Marriott proposal is among the first to be considered under the guidelines of the new Lionshead Redevelopment Master Plan. !n voting against the proposal, Councilman Kevin Foley expressed concerns about a landmark feature on top of the building, loading and delivery issues, as well as a concern about notification criticisms offered by an attorney for Vail Spa, an adjacent property. During the public comment period, the Vail Spa attorney said he'd be prepared to present testimony during second reading that would show the Marriott proposal doesn't meet the town's criteria for SDD approval. Also yesterday, {more} Add 51TOV Council Highlights17-6-99 Jim Lamont of the East Village Homeowner's Association offered criticism, saying the Council's review had "preempted" the Design Review Board process. For more information, contact George Ruther in the Community Development Department at 479-2145. --Red Sandstone Land Conveyance The Council voted 7-0 on firs# reading to authorize the conveyance of the Red Sandstone Creek affordable hauling property to the homeowner's association in preparation for closing on the property later this month. At the suggestion of Sybill Navas, the Council added language to the ordinance to safeguard the perpekuity bf the affordable housing deed restrictions. Far more information, contact Tom Moorhead, town attorney, at 479-2107. --Town Manager's Report In his town manager's report, Bob McLaurin noted a recommendation to use community enhancement funds from the Haiy Crass franchise fees to underground a portion of overhead power Tines in West Vail. UPCOMING DISCUSSION TOPICS July 93 Work Session PECIDRB Report Executive Session Discussion of Parking Rates Review Budget Calendar Discussion of PA Zone District Amendments July 20 Work Session Employee Generation Potential Plan July 20 Evening Meeting First Reading, PA Zane District Amendments Second Reading, Marriott SDD Second Reading, Open Space Designation Second Reading, Sale of Red Sandstone Property Proclamation re: Colorado Cares # # # • • -` Q V ~,.t~ PUBLIC NOTICE • VAIL TOWN COUNCIL MEETINGS Tuesday, August 31, 1999 Work session .............. NO MEETING DUE TO 5~ TUESDAY OF MONTH • Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. • WORK SESSION MINUTES • Tuesday, August 24, 1999 2:U0 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken 6y the Vail Town Council at their regular work session on August 24, 1999. Everyone was present with the exception of Mike Jewett. 1. Item No. 7, Information Update. Bob Armour, in xesponse to a question that had been raised about on street food vending in the Village Core, asked the rest of the Council what their thoughts wexe about how to resolve the question from Eric Baumann. An informal vote was taken with Ludwig Kurz, Rob Ford and Bob Armour in support of keeping current legislation in place, and Mike Arnett and Sybill Navas voting against that motion. Both Sybill and Mike Arnett indicated they would like to revisit this after the November 2"d election in the hope that there can be more flexibility provided to merchants in the core areas. • • C7 • VAIL TOWN COUNCIL -MINUTES TUESDAY, August 17, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 17, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Bob Armour Kevin Foley Mike Arnett Sybill Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Michael Jewett Ludwig Kurz, Mayor Pro-Tem Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Merv Lapin, a resident of Vail and Chairman of the Vail Valley Exchange, stated the Town of Vaii is a sister city with Delatite Shire in Australia. He said more entities have came aboard the Vail Valley Exchange including the Town of Avon. They have opposite seasons in Delatfte Shire from Vail and they have a great number of people between the ages of 20-35 with a high unemployment rate. He said these people could apply for a training visa, come to Vail, continue theirjob and get on-the-job training as well. This is the 4f" year of the exchange program. They have opened up the job market to expand beyond Vail Resorts to the Town of Vail. fn this fourth year, Krista Miller of the Town of Vail Human Resources Department was sent to Australia to help with the interviewing process along with Mike Rase of the Vail Transportation Department. He introduced Jeannie and Graham Nicholas of Australia. Jeannie's employment is equivalent to the role that Colorado Mountain College (CMC) plays in Vail. Graham is a Director of Economic Development and in charge of the J1 visa program. Graham Nicholas thanked the Council for the opportunity to speak to them. He said this is a great project to be involved in when there is a win-win situation. There is a high unemployment rate, up to 25%, and it is a real challenge. There is a challenge to make it a meaningful job situation for them and addressing the concern for the Town to gain employees. This program allows the employees #o gain valuable experience and their Council is very supportive of this program. Their exchange people have been invaluable to this exchange program. He said they have a new town manager and a new town mayor. The town manager has a greater understanding of this program since he met with Krista during this process in Australia. They are very excited about this program and he thanked the Council for the warm welcome. Merv Lapin, said they want to make sure the community has 150 people interested in working this winter season. There are some challenges, such as visas for that many people. He stated that any local employer that wants to become involved in the exchange program are invited to Vaii Town Council August 17, 1899 Meating Minutes participate. The key is to have housing for people to come over. These people are committed • since they want to stay the season and are committed to the hospitality industry. They are hoping to have over 100 participants in this program this year. Merv asked the Council to be put on a work session to discuss the Berry Creek 5th and haw this may help with Town of Vail employee Dousing. Eric Baumann, a local business owner, said he was before Council a few weeks ago. He wanted to know if there was any progress in changing the regulations regarding the outdoor vendors. Bob McLaurin, said he has sent a proposal and has asked Eric to work with the Merchant's Association. Bob stated he would communicate with the Communi#y Development Department and will follow up with this issue. Eric said that during the weekend, several customers came to his shop wanting roasted nuts and he said he is not allowed to operate his vending cart outdoors without a special event. He said there is an artist license in the town and he didn't know what the difference between an artist license and an outdoor vending cart was. He said doesn't see a difference from his business of vending and an artist license. He said his business does not take away from other businesses. Mayor Rob Ford said the Council would do their best to address this issue at a later date when staff has had time to research the issues and regulations. Bob McLaurin, Town Manager, said the artist does have a business license and does pay tax. Kaye Ferry, representing the Vail Village Merchant's Association, said 1=ric wanted her to address this issue too. She said a lot of merchants want to put things on the street. She wants clear zoning regulations so everyone can follow the regulations. The second item on the agenda was the consent agenda. A. Approve the minutes from the meetings of July 20, 1999. Council member Bob Armour made a motion to approve the meeting minutes of July 20, 1999 with minor changes to correct the names, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was first reading of Ordinance Nv. 20, Series of 1999, an Ordinance to Provide For The Regulation Of Newsracks Located On Public Property And Design Review Guidelines For Newsracks Located On Private Property Within Certain Designated Areas Of Vail Village And Lionshead. Tom Moorhead, town attorney, said since he started working for the town in July of 1993, the town has been working on moving #orward on a consistent presentation of news racks within the town. He has worked closely with Suzanne Silverthorn, Town of Vaif Communications • 2 Vail Town Council Augusl 17. 1998 Meeiing Minu[es Officer, Todd Oppenheimer, Public Works Landscape Architect, Greg Hail, Public Works • Director, and George Ru#her, Senior Planner, during the last two years. The #own staff has also been working with newspaper publishers and 21 distributors to develop a comprehensive program for newspaper distribution in the Village and Lionshead. An ordinance has been developed which will establish this program. It was apparent that movemen# of vehicles and people restricted certain placements within the town. The town has an obligation to allow pedestrians to pass over the streets unobstructed and safely. We also need to recognize that the town has established a high degree of design requirements in the Vail Village and in Lionshead and it did not appear appropriate to display newspapers without being consistent with the other regulations. There will be 36 cabinets constructed by the Town, which will provide a total of 204 distribution sites throughout the Village and Lionshead. Each cabinet will be located in the public right-of- way sa that it will not interfere with the free flow of pedestrian and vehicular traffic. There has also been established in the criteria the assurance that emergency services, maintenance and other public safety and health issues wilt not be disrupted. Initially, the cost of the cabinets will be paid fior by the Town of Vaii. The cost will be recovered from the distributors over aten-year period of time. Though the costs are not final, it appears that the annual reimbursement will be approximately $65.00 per year. The decision of which location and which placement within the cabinets for the distributors has been accomplished through personal selection and by lottery. It is planned that the cabinets will be put in place in an installation sequence which will be begin in Vail Village in September of 1999 and continue through August, 2000. This ordinance is reasonable and appropriate balance. There has been na distinction between a real estate brochure and newspapers within the boxes. This ordinance only applies to the sites in Vail Village and Lionshead. Additionally, there will be enforcement of this ordinance by the Town of Vail. One of the primary concerns of the publishers was that regulations may be put in place but are not enforced in other areas. The town has made a commitment that the criteria will be enforced. The ordinance provides for newsrack removal if it doesn't comply with the regulations. This ordinance also allows the distributor the right to have a hearing by the Public Works Director with an appeal to the Town Manager. The schedule allows for sequential placement as early as September of 1999 and concludes in the year 2000. Bab Armour stated one of the items that were researched by the Community Development Department was the #ull-size and single-size news rack cabinets. He asked how many single size cabinets were there. Tom said there are two single-size cabinets. Council member Kevin Foley said he wanted the construction of the cabinets to be top notch. Tom Moorhead stated what had been available was a prototype. The slope of the boxes was reduced to 2% and Todd Oppenheimer has sent out an RFP for building these racks. Vail Tawn Council Augus! 17. 1999 Meeting Minutes Council member Sybiii Navas asked what a single-size rack means? Todd Oppenheimer stated that the single-size racks are two-dispenser's high. The town did #his as a measure to get as many publications out as possible to accommodate sites that didn't allow for larger units. The large units nave five individual dispensers and the sixth box has slots for nine publications. Council member Bob Armour said this process has been a challenge and "bumped up" against the free speech issue. He said there was a court case back east that allowed the jurisdiction to control the cabinets but not the content in the cabinets. Tom Moorhead said there is more leeway in the way of safety and health, but not the aesthetics. He said this is one that is being dealt with on a broad basis across the country. The cities of San Francisco and St. Louis are involved in issues. He said the cooperation of the publication community has been wonderFul. Everyone involved has worked hard to come up with a product that works. Bob Brown, Publisher of the Vail Daily and other publications, echoed some of the same sentiments that were discussed. He said he is grateful for the mutual understanding, cooperation and consideration from the Town of Vai! in working with the publishers. He said there is a chance to Pose distribution points, but this is a good solution. He reiterated that this ordinance only applies to the Vail Village and Lionshead, and limits them some, but design- wise, the cabinets are attractive. He stated that from a liability point, the ordinance is asking for publishers to cover the Town and would like the same consideration extended to the pub[ishers from the town. Bob Mcl_aurin said this would be covered under the town's general liability policy. The Town of Vail will be taking responsibility too. Anecdotally, Bab said he met a gentleman that was in Vail during the last meeting on the news racks and said he had remembers discussing these issues 20 years ago. Staff will come to the Council with any changes at the time of second reading. Michael Cacioppo challenged the appropriateness of the ordinance in relation to the constitutional issue of free speech, what actions might be prosecuted, who had received complaints about the present condition of newspaper distributions, how the locations of various publisher distribution points were established and when were they established, the availability to participate in placing news papers or other brochures in the new boxes, the availability to subject this ordinance to a referendum and the cost passed on to the newspapers. Mike stated he was against it 20 years aga and is still against it today. He would like to change the appellate procedures from the department head and the town manager to the Town Council. Diana Donovan, a local resident and business owner, asked that the appeal be changed to go to an elected body. She said this is a good idea, and said no one has taken care of the news rack spaces in the past. She encouraged Council to pass this ordinance. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 20, 4 Vail7own Council August 17.1999 Meetlpg Minutes Series of 1999, and the motion was seconded by Council member Mike Arnett. Council member Kevin Foley asked Bob Brown how much it costs to make a box. Bab Brown said approximately $185 and new boxes are over $200. A vote was taken and the motion passed unanimously, 5-0. The fourth item on the agenda was second reading of Ordinance No. 19, Series of 1999, an Ordinance Approving The General Planning Document Far The 1999 Westfest, And Setting Forth A Special Review Process To Allow For Staff Approvals For Temporary Signs, Structures, Street Decor, And Other Temporary f mprovements For The 1999 Westfest. Tom Moorhead, Town Attorney, said this ordinance was presented and approved on first reading while the Town of Vaif staff and the Vail Valley Tourism and Convention Bureau (VVTCB) worked with the WestFest organizers on the procedures for this event. Tam deferred this issue to Pam Brandmeyer, Assistant Town Manager, Pam Brandmeyer, Assistant Town Manager, stated this ordinance would not have to be in place a# this time and the event could be produced without this ordinance in place. Pam stated the staff is working on a daily basis with the WestFest organizers. However, this request may come up again in the future because the town is looking forward to nine more years of WestFest. She thanked the Council for the two weeks that were given to allow for working out details Council member Bob Armour made a motion to table indefinitely, on second reading, Ordinance No. 19, Series of 1999, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was an Executive Session to discuss legal matters. This item was taken care of during the Town Council afternoon work session. As there was no further business, a motion was made by Counci! member Bob Armour made a motion to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 8:10 p.m. ATTE Loret'ei D aldsc Town Clerk r1 d,, , ~~ - r~oo rara Vail Town Council August 17, 1999 Meslmg Minule5 Mayor • WORK SESSION MINUTES Tuesday, August 17, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August 17, 1999. Evexyone was present with the exception of Mike 7ewett. i . Item No. 3, discussion of an art component within 1~ ord Park playground project. A decision was requested from Council regarding whethex to include an art component, and further, if an art component were to be included were the pair of carved stone birds proposed by Robert Tully acceptable At this point Council had already voted negatively on the stone benches. Following discussion, Sybill Navas moved, with a second from Kevin Foley, to approve purchase of the stone ptarmigans by Robert Tully at a price of $2$,500 to be an art component within the Ford Park tat lot. Additionally, it was suggested that picnic tables in. lieu of benches be included in the final design. Todd Oppenheimer also acknowledged a start in September or October of this year and completion of the project in July of the year 2000. Currently the total cost including the ptarmigans is about $235,000. Council was reminded they had authorized an expenditure out of RETT of up to $250,000. A vote was taken and the motion passed unanimously, 6-0. • 2. Item No. 4, design of the Arosa/Garmisch park. Council commended Todd Oppenheimer on getting the park approval through the Planning Commission and DRB and also for incorporating elements required by that specific neighborhood to be included. A motion was made by Mike Arnett, with a second from Kevin Foley, to approve the park design with the following caveats: that there be a reconsideration of vehicle versus pedestrian traffic at the corner of Arosa/Garmisch; that there be an inclusion of a urinal in the unisex restroom facilities; and thirdly, that the name of the park be revisited. Bob Armour volunteered to discuss the name of the park with the appropriate individuals. A vote was taken and the motion passed unanimously, 6~0. C] ~o~v of vA1L~ ~5 South Frontage Road Vail, Colorado 81657 9~a-4~9-2100 FAX 970-479-2157 MEDIA ADVISORY August 11, 1999 Contact: Suzanne 5ilverthorn, 479-2115 Community Infiormation Office Media Nofe: We are unable to provide Council Highlights for the Aug. 3 meetings, due to a miscommunication. The minutes of fhe August 3 evening meeting will be available on our webslte {ci. val1. co. us) following Council approval on Sepf. 7. !f you have questions about the Aug. 3 work session, please confact Pam Brandmeyer, Assistant Tawn Manager, at 479-2193. VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 10 Work Session Briefs Council members present: Armour', Arnett, Foley, Navas 'Presided --PECIDRl3 Report During a review of the mast recent meetings of the Planning and Environmental Commission and the Design Review Board, Councilmembers inquired about approval of the Arosa-Garmisch Park plan, which will be reviewed by the Town Council at its Aug. 17 work session. --Discussion of Newly Formed Vail Chamber of Commerce Representing the new Vail Community Chamber, Joe Staufer provided the Council with a brief overview of the group. He said the goal of the new Chamber is to refocus Vail's promotional efforts to serve the Vai! business community and thereby stimulate the growth of sales tax for the Town. Staufer distributed an information sheet containing six objectives: 1) overhaul management of the Vai! Visitors' Centers to eliminate favoritism; 2) create a website for online reservations; 3) use Town~of Vai! marketing funds for Vail-specific programs; 4) expand Vail marketing efforts to year-round effort; 5) educate the local consumer of the importance of supporting locally owned businesses; 6) create a long range business development plan. During questioning by the Councilmembers, Staufer said he couldn't speak for his membership yet regarding support for a potential lodging tax on the November ballot. Staufer said the organization currently represents nearly 100 businesses. Only those who pay business license fees to the Tawn of Vail are eligible for full membership in the organization. Others, he said, can join as associate members. Staufer said the group will hold i#s first annual meeting in the fail. Councilman Kevin Foley asked Staufer to keep the Council posted on the efforts, white Councilman Michael Arnett thanked Staufer for taking the initiative. --Employee Generation Public Discussion Format Af#er reviewing a format for upcoming community discussions on Council's pursuit of an employee generation policy, the Council gave its authorization to move forward. Employee . generation requires developments to provide a percentage of employee housing units based on (more) ~,y~ RECYCLED PAPER Add 11TOV Council Highlightsl8-10-99 the number of new employees generated by the development. Meetings wilt be held in . September with representatives from the major business sectors in Vail, including general retail, bars and restaurants, ho#els, and property management and real estate offices. The discussions will explain the concept of employee generation, as well as implementation examples from other resort communities. Participants also will be asked to offer ideas on the following questions: 1) What types of businesses should generation rates be based upon; 2) What are the differences in the number of employees needed to operate each business type (retail, hotels, restaurants and bars, property management offices, real estate offices); 3) What percentage of newly generated employees should housing be required for; and 4) What , constitutes an employee housing unit. Once compiled, the information will be forwarded to the. . Town Council as it contemplates the specifics of an employee generation requirement for Vail. In addition, the information will also be made available to the Eagle County Commissioners, who have expressed interest in pursuing a countywide initiative. ^uring discussion yesterday, Chuck Ogilby, a member of the Vail Tomorrow Affordable Housing Task Force, urged the Council to avoid burdening smaN business owners with employee generation. Instead, he said, it should be aimed at larger scale developments and redevelopments. For more information, contact Nina Timm, Town of Vail housing coordinator, at 479-2444. --Development Review Process Improvements for Commercial and Multi-Family Due to time considerations in retaining a quorum, this item was tabled to a future work session. --Public Accommodation Zane District Text Amendments The Council continued its review of a proposal to amend the town's Public Accommodation Zone District which is,intended to codify development standards that were approved through recent Special Development Districts. Proposed by Johannes Faessler of the Sonnanalp, the amendment would impact 17 lodge properties, mostly in the Vail Village area. The updated development standards would clarify future development potential, thereby reducing the uncertainty of 11th hour negotiations which currently occur during the Special Development District process, according to the applicant. ^uring Council's review yesterday, several scenarios were presented by the applicant's consultant, Tom Braun, showing the degree to which buildings could attain proposed ratio increases in the areas of square footage, setbacks and other development standards. In addition, the Council reviewed the relationship between the proposed development standards and the Vail Village Urban Design Guide Plan which, when applied together, would reduce excessive bulk and mass, according to Braun. Councilmembers continued to express some uneasiness about the proposal. Michael Arnett suggested the need for more specific design standards, similar to the new standards contained in the Lionshead Master Plan, while Bob Armour repeated concerns about the potential for more condominiums to be added rather than the Council's goal of more lodging units. Kevin Foley inquired about the impact to the new Vail Village Inn redevelopment proposal, while Sybil! Navas offered a reminder about the need to address parking requirements. The discussion will continue at the Aug. 24 work session when Braun will return with proposed modifications to address Council's concerns. The ordinance will be considered far first reading at the Sept. 21 evening meeting. --Information Update Assistant Town Manager Pam Brandmeyer presented a logic#ics update on the WestFest event to be held over Labor Day weekend at Fard Park. Rather than a full street closure, organizers have agreed to a request by the town to allow one-way eastbound residential traffic on Vail Valley Drive from Golden Peak to the Soccer Field during the even#. Motoris#s will be {more) Add 21TOV Council Highlightsl8-10-99 . encouraged to use the Pulls Bridge entrance to Vail Valley Drive. In addition, WestFest will relocate two refrigerated trucks from the soccer field area to the Public Works shops to reduce noise impacts in the residential neighborhood. A third refrigerated truck wilt be located at the soccer field, but will be turned off overnight so as to minimize disturbances. Due to the modifica#ions, a special event ordinance (similar to legisla#ion used for the World Alpine Ski Championships} that addresses signs, temporary improvements and other items associated with the event, will not be needed, according #o Brandmeyer, since all, other requests will be handled under existing regulations. The ordinance received first reading approval at the Aug. 3 meeting. Brandmeyer says she'll recommend denial of the ordinance a# the Aug. 17 second reading.. For details, contact Brandmeyer at 479-2113. Also yesterday, Councilmembers received word that a petition to request placement of a Vail lodging tax on the Nov. 2 election ballot is proceeding. According to state legislation that will authorize such a vote, the petition must be signed by proper#y owners representing more than 50 percent of the commercial property holdings within the Town of Vail. For de#ails, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Councii Reports Sybill Navas, who represents the Council on the Northwest Colorado Council of Governments, noted that a GIS informational seminar wilt be held in Vaif from 10 am to 3 pm Aug. 18 for elected officials and others interested in the technology. Navas said the agency has received a grant for a regional GIS system that will be useful to Vail and other local governments. --Other . At the request of Councilman Michael Arnett, who shared concerns from a constituent, the Councii agreed to discontinue use of magnesium chloride as a dust abatement on summer construction projects in the Town of Vail. The decision is effective immediately. A decision on the use of magnesium chloride as a winter snowmelt is still awaiting completion of a comprehensive study by the Colorado Department of Transportation, Colorado Association of Ski Towns and other agencies. Kaye Ferry, representing the Vail Village Merchants Association and the Vail Restaurant -Association, urged the Council to join those organizations in sending a letter of support for the Vail campus of Johnson & Wales culinary school. The future of the Vail campus is in jeopardy, she said, because of plans to open a campus in Denver. The Council agreed to send a letter offering its support for continuation of the Vail campus. Kevin Foley noted parking problems at Ford Park this past Sunday during the soccer tournament, while Michael Arnett said he noticed that additional trash removal efforts were in order following completion of the event. UPCOMING DISCUSSION TOPICS August 17 Work Session Pine Beetle Update VVMB Presentation on Summer Marketing 2000 Discussion of Newspaper Box Codification Ordinance ArosalGarmisch Park Pian Ford Park Playground Pian • (more.) Add 3/TOV Council Highlights/8-10-99 August 17 Evening Meeting First Reading, Newspaper Box Codification Ordinance August 24 Work Session PECIDRB Report Bike Path Tour PECIDRB ,!Dint Site Visit & Work Session re: Vail Plaza Hotel Capital Projects & RETT Budgets for 2004 • Second Quarter Financial Report PA Text Amendments # ;~ # • C7 • VAIL TOWN COUNCIL -MINUTES TUESDAY, August 3, 1999 7:00 P.M. • The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 3, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Kevin Foley Mike Arnett Sybill Navas Rob Ford, Mayor Michael Jewett Bob McLaurin, Town Manager Torn Moorhead, Town A#torney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. Council member Sybill Navas read a letter from Jared Staber, Vail's student ambassador to Australia. He thanked the Council far sending him to Australia and was appreciative of the experience. The second item on the agenda was the consent agenda. A. Approve the minutes from the meetings of July 6, 1999. There was a brief discussion on correcting the spelling of the some of the names. Council member Michael Arnett made a motion to approve the meeting minutes of July 6, 1999 with minor changes to correct the names, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. B. Ordinance No. 18, Series of 1999, second reading of an Ordinance Authorizing the Conveyance of Fee Title to 7-U Building 5, Vail East Lodging, also known as 4093 Spruce Way #36, Vail, Colorado 81657. Council member Michael Arnett made a motion to approve Ordinance No. 18, Series of 1999, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was first reading of Ordinance No. 19, Series of 1999, an Ordinance Approving the General Planning Document for the 1999 WestFest, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Decor, and Other Temporary Improvements for the 1999 WestFest. '~" Vail Tawn CounGk Minutes August 3, 1989 Ludwig Kurz, Mayor Pro-tem said he is looking forward to WestFest being held in the Town of Vail. • Bill Brice, Fvent Director for the Vail Valley Tourism and Convention Bureau (WTCB) explained to the Council that a special event, WestFest, was coming to Vail and the WTCB are in the process of negotiating a long-term contract to keep them coming back to Vail for many years. He said they are cramming a 1-year process into a 3-month process this year. They are working on the details of producing WestFest in Vail. Since this is such a large event, the purpose of Ordinance No. 19, Series of 1999 is to cover some, if any, extraordinary details of the event. He said the way this ordinance is drafted, the WTCB is the sole responsible party, but the WTCB is not the event organizer, WestFest, Inc and Wild Fire Productions are responsible for carrying out the event. He wants to change the ordinance to show WestFest, Inc. is the responsible party. He explained that he thinks the existing ordinances and rules for Vail should stay in place far this year but possibly activate this ordinance for the years to come. He explained, based on what WestFest is requesting, the major issues at this time are regarding RV's, the mountain man camp area, semi-trailers with refrigeration units, banners, and vendor placements on Vail Valley Drive. He believes these issues can be handled without the ordinance in place. Counci! member Bob Armour asked Bill if the Town of Vail processes, rules and regulations are cumbersome to follow "by the book", since the WTCB has had to work with the rules and regula#ions of the Town with and without a special ordinance in the past. Bill said it is not cumbersome, it is part of a learning process to work with the rules and regulations of the Town. He explained that WestFest is trying to work with many entities to make this event work and it may be overwhelming in the beginning. Council member Bob Armour said he certainly wants to have a good event the first year. He doesn't want to hamper the event in the first year and doesn't want to minimize the product. Bill said he is working with WestFest everyday and everyday more things come up. He is working closely with them and will bring issues to the Tawn as they come up. He doesn't see it effecting the quality of work, they just have to work harder to make it all work. Tom Moorhead, Town Attorney, said one thing to take note of is that when the town implements these types of regulations, the town is usually dealing with a local entity like the Vail Valley Foundation (WF), and focal organizers are used. We don't have the same knowledge or working relationship with WestFest at this time. The Town of Vail works with Bill Brice and the WTCB weekly and the town knows what Biil says is going to happen, he produces and there is not a question of what his understanding is about the process. Tom said one of the concerns is to avoid adding unnecessary regulations. Alf this ordinance does is put in special processes for unusual requests. There are two questions to consider, does the town have an entity they know well enough that will go through the processes correctly and is the size of the event appropriate for this ordinance. Also, does the town have liability if something goes wrong during this event? He said the Council has not had an opportunity to meet with the organizers of WestFest to make this decision. Council member Ludwig Kurz asked if they could postpone approving this ordinance since the town has not met with the organizers yet. 2 Vaii Tawn Coundl Minutes August 3, 1999 Tom said there is the opportunity for a second reading of this ordinance and that would allow the town to consider what the impacts are and if special processes would be needed above and • beyond the usual process. It would also allow the promoters and event organizers to meet with the town staff and council prior to the second reading of the ordinance. Council member Mike Arnett, asked Bill what the difference is regarding changing the name from the WTCB to WestFest. Bill Brice said there has not been time to get with the event organizer and the WTCB before this ordinance was brought before Council. The concern are, is the town comfortable working with an organizer that doesn't know the Town of Vail processes and the WTCB is not the producer of the event. Pam Brandmeyer, Assistant Town Manager, said this ordinance would allow the town and the event organizer to have latitude to work through the details of the special event process. If the Council would allow far passage of this ordinance on first reading, it will give everyone two weeks to work through the issues. If we can't work with the issues through the normal processes, then we would go to Council to get this ordinance approved in two weeks. This allows the staff a 'cushion' to work through the details. Pam said she is comfortable addressing the issues through the regular special event process. Tom Moorhead said if there was a significant item that couldn't be addressed through the normal process, it could be addressed through an emergency ordinance. Council member Bob Armour made motion to approve on first reading, Ordinance No. 19, Series of 1999, with a change in name from the WTCB to WestFest, Inc. Kaye Ferry, representing the Vail Village Merchants Association, said an ordinance was passed for the '99 Championships and she is concerned that some of the things that happened during the championships, could happen here. She wants this event to succeed and come back for years to come, however, she doesn't want it to be a blanket policy to do whatever they want. She doesn't know what this ordinance really means. Council member Bob Armour said he would make the motion to give the extra two week's time needed to give the town a `cushion' to operate through the regular processes. Council member Sybill Navas asked what type of things would not be in the regular processes. Bili Brice said several refrigeration trucks at the soccer field, mountain men staying in their camp and RV parking. Council member Sybill Navas asked if these issues could be resolved without the ordinance in place. Bill Brice said he didn't think these would be issues. If the ordinance didn't pass, it wouldn't be a problem. He said going through the regular process would be fine. Bab McL,aurin, Town Manager, agreed with Pam`s suggestion to pass the ordinance on first reading to keep all options open. 3 Vail Town Council Minutes August 3, 1989 ' Council member Bob Armour asked if the Golden Peak area wouldn't be a better place for #his event. He said it would be better to view the event on a slope. Bill Brice shared Chris Jarnot's comments from Vail Resorts. They did several site visits for possible event areas and Golden Peak was discussed. Chris said that site has been so used and abused the last two summers that Vail Resorts wanted to stay away from it this year. Council member Bob Armour restated his motion to approve on first reading, Ordinance No. 19, Series of 1999 with the name change from the VVTCB to WestFest, Inc. and the motion was seconded by Council member Sybill Navas. Council member Bob Armour said he is making the motion to save time and doesn't question that this is a good event organizer. Council member Ludwig Kurz said this is a first reading and wants a West Fest event organizer at the next meeting. Bill Brice said there would be a representative at the August 17th meeting. Tom Moorhead, stated Michael Martin Murphey's WestFest is planned to be a major event requiring temporary improvements such as flags and banners, temporary structures, lighting, entertainment and hospitality, a parade, placement of refrigeration trucks and temporary camping, and recrea#ional vehicle locations. The VVTCB has been working closely with the town staff to obtain all necessary permits. He said the purpose of this ordinance to provide a special process to handle these temporary improvements if they cannot be done through the • normal process. A vote was taken and the motion passed unanimously, 5-4. The fourth item on the agenda was the appointment of two Members to Community Task Force for a term of two years each. There were three applicants and the Town Council voted by written ballot. Council member Sybill Navas made a motion to re-appoint Chris Moffet and Diana Donovan to the Community Task Force and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was Resolution No. 8, Series 1999, A Resolution Determining the Necessity of, and Authorizing the Acquisition of, a Trail Easement, Being an Interest in Real Property, By Either Negotiation or Condemnation, for Town Public Purposes. Tom Moorhead, Town Attorney, stated this resolution directs town staff to acquire this property and negotiate with the homeowners in the area and drafting an agreement with the homeowners to move on this project. Russell Forrest, Community Development Director, stated an easement for public purposes is necessary in the Buffehr Creek Subdivision to complete the North Trail. The easement itself will contain a trail of low impact, high above existing homes and in the corner of a large - Veil Town Council Minutes Avgusl 3, 1990 common area of the subdivision. The easement is ten feet wide, it traverses only a small part ' of the area, which is zoned as Natural Area Preservation (NAP} District and will be 513 feet in length. The staff looked at alternatives and rerouting the trail would be an additional 3,500 square feet, the trail would be diminished and be in erosive soils. He believes they can create awin-win situation with the homeowners in the area. They need to reach a decision to go through the property or go around it. The North Trail is a high priority action in the Town of Vail Comprehensive Open Lands Plan. This land is specifically needed to avoid the use of highly visible, steep, and erosive lands above this site. Council member Ludwig Kurz asked about the visual impact of both ways. Russ 1=arrest said it would not be visible on the rock band but higher up it would be visible. Council member Ludwig Kurz asked about the urgency of the resolutron to this issue. Russ said they have been working with the homeowner's association for two years. Council member Mike Arnett asked if they went with the lengthy option, would it create an erosion problem. Russ said it would be an erosion problem and it would involve on-going maintenance. Council member Sybill Navas asked if the hikers would go the short way anyway and how far is the trail to the closest house in area. Russ said the trail is approximately'/ of a mile away firom closest house and the likelihood of hikers going the short way is probable. Cauncil member Bob Armour said this is an unbuildable lot. Tom Moorhead said Town of Vail acquired Trappers Run because of the unbuildable status. Council member Kevin Foley asked if the town is working with the homeowner's and was not in favor of condemnation without working further with the homeowner's. Russ said the homeowner's have been in contact with the town staff this week. Cauncil member Mike Arnett made a motion to approve Resolution No. 8, Series of 1999, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The sixth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, said he had nothing to add to his report. 5 Vail Tawn CounCE Minutes Rugusl 3, 1999 Council member Kevin Foley said the Council wanted to extend their condolences to the families of Elke Noll and Kathy O'Connor. . As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 7:45 p.m. ,`O ~ Respe Ily submitted, ~. SEAS = U~ Ludwig Kurd Mayor Pro Tem \_ , ~~~~~ r i~ a unltiu+u~~a U L17Felei onaldson Town Clerk • 6 Vail Tawn Council Minutes August 3, 1998 r~ r: WORK SESSION MINUTES Tuesday, August 3, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August 3, 1999. Everyone was present with the exception of Rob Ford and Mike Jewett. A bid from B&B Excavating for $114,680.05 for the recreation path maintenance and a bid for the "free right" exit at Main Vail by Continental West for $85,909.60 was brought before Council. Kevin moved, Bob Armour seconded, and the motion passed unanimously {5-0). • VAIL TOUVN COUNCIL -MINUTES TUESDAY, September 21, 1999 7;00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 21, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pra-Tem Kevin Foley Sybill Navas Michael Jewett COUNCIL MEMBERS ABSENT: Rob Ford, Mayor Bob Armour Mike Arnett STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Rick Sackbauer, a Vail resident, stated he is concerned about parking for the Vail Mountain School events. He recently attended a sports event and was issued a "warning" ticket by a code enforcement officer. Several guests and locals received 'warning' tickets during this event far parking on the streets near the school. The school parking was full and guests had nowhere else to park. He was told they should park in the Vail Parking Structure and take the bus. He checked the bus schedule and found the bus runs once an hour and was not a good solution to the parking problem. He suggested that the code enforcement division be changed to guest services. Glen Davis, President of Alpine Bank addressed the Council next. He concurred with the comments by Rick Sackbauer, as there were guests who were ticketed far parking near the Booth Creek Falls parking area. He is also a Vail Junior Hockey board member and said that the Dobson Ice Arena is over-utilized and wants to see increased ice facilities in town. He also stated that if a second sheet of ice is built down valley, people would go down valley. He said this is a great opportunity far another fiacility to be built in Vail to keep families in Vail. Kelly Clautre said she had addressed the Council at their last meeting regarding the traffic flow issue in Vail Village and wanted to present an idea to move Checkpoint Charlie to the park an Vail Road and Meadow Drive. Jim Mueller, a resident in Lionshead, stated the community facilities plans would impact him greatly and he wanted to request that the quietness is preserved in his neighborhood. He said the adventure center should be sound insulated. The second item on the agenda was the consent agenda. a. Resolution No. 13, Series of 1999, a Resolution Designating The Signers Au#horizing Execution Of Transfer Of Funds On The U.S. Bank Super Now Public Funds Account # ~ Vail Town Council Minutes September 21, 1999 .~ 1227Q1187298, For The Town Of Vail, Permitted By The Charter Of The Town, Its • Ordinances, And The Statutes Of The State Of Colorado. b. Ordinance No. 22, Series of 1999, second reading of an ordinance amending Title 12 Zoning and Title 13 Subdivisions of the Town of Vail Code, and creating a new Title 14, Development Standards, providing for the establishment of development standards for property in the Town of Vail and providing far the adoption by reference the Town of Vail Development Standards Handbook. Council member Kevin Foley made a motion to approve the consent agenda, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The third item on the agenda was first reading of Ordinance No. 24, Series of 1999, an Ordinance Amending Title 12, Zoning Regulations, by Adding a New Zone District as Chapter 9D: Affordable Housing District and Providing For Special Provisions. Council member Kevin Foley made a motion to table Ordinance Na. 23 & Ordinance No. 24, Series of 1999 (item no. 4) to the October 5 meeting, Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The fourth item on the agenda was a recommendation on community facility uses to continue to explore and which design team should be chosen. Council member Sybill Navas said she was chosen to make comments at the podium as an advocate and representative for the community facilities plan. She said she has attended the community facilities meeting from the beginning as a Town Council representative. She said everyone in attendance believed it was important to move forward with this process. One of the questions asked was what was missing from the town. After two years, there has been a better understanding and knowledge of what is needed. The community facilities plan has been moving forward by interested parties and community members. She gave special thanks to Greg Moffet and Kirk Hansen for keeping the movement in process. She also thanked Russ Forrest and Suzanne Silverthorn for helping to bring the process to this point. She said they had made a trip to Green River, Wyoming, a small rural community, and toured their facilities. The facilities in Green River were great. She said it was a shame that a small community has better community facilities that the Town of Vail. The Town Council committed to this process and she encourages the next Town Council to keep this process going. This is an opportunity to ]save along-lasting legacy and to implement common goals of the community. Russ Forrest, Community Development Director, invited the members of the Community Facilities team to speak to the Council and public. Piet Pieters, representing the Vail Recreation District (VRD), said he there was a need for a second sheet of ice next to Dobson Ice Arena. The arena is a host to many tournaments and ice skating events. He said there is also a need for a new gymnastics facility as there are over 100 kids on a waiting list. There are new locker rooms going in Dobson next April but there is a need to expand the seating capacity and there is a great need for a second sheet of ice. 2 Vail Town Council Minutes Sepfember21, 1999 Diane Johnson, representing the Youth Services Department of the VRD, said a family `fun' . center would be a vital facility that needs to be a part of the hub site. She stated that 40% of the guests in Vail do not ski. A variety of activities such as a bowling alley, skateboard park, arcade, senior activities, etc. would enhance opportunities for community residents to come to Vail as well as serve our guests. She said 45% of the children who use the VRD facilities come from families who live here. Greg Moffet said he has been involved in the Vail Tomorrow process. He has children and lives in West Vail. At this time the West Vail area does not have a park within walking distance to the homes. He said this is an opportunity for the town to meet the basic needs of the community. There are many children who live in the town. He invited the Council to the neighborhood to see just how many children live in Vail. With this plan, maybe some of the families down valley will move back to Vail. He said the Council had asked for volunteers #o make recommendations. These recommendations are based on lots of public input. Council voted and approved to move forward on the community facilities issue and now he is asking the Council to meet the promise and move this process forward. Tom Steinberg said he was speaking for himself and for the residents who want a performing arks and visual arts facility in town. The amphitheater is only available in the summer and the town needs year-round facilities. A large indoor facility would bring out of town guests from Denver and Grand Junction to Vail as well as locals. He said he knows of people who would be willing to put up millions of dollars to make this facility happen. The Vilar Center in Beaver Creek can accommodate up to 550 seats but we need a forger facility. He said the aging population would support this large of a facility. This facility could compliment the Vilar Center. Jahn Garth, representing the Vail Valley Tourism and Convention Bureau, said whatever is built needs to incorporate meeting facilities. There are many opportunities lost because the town does not have facilities to accommodate large groups. He stated that seven to ten conferences are lost per month because the town doesn't have any accommodations large enough. He said the town is missing a significant opportunity. Council member Mike Jewett asked where conference groups are presently set up. Jahn stated that the Vail Cascade Club or the Vai! Marriott are presently where small groups are sent. The Vail Cascade Club accommodates approximately 300 rooms and the Marriott can accommodate around 349 rooms. John Horan-Kates, from the White River Institute, stated they are providing general support and asks Council to approve the recommendations. The hub-site facility represents a crossroads for the community. People are looking for a place to connect and this facility can provide it. He said the key to the success of the facility is how it's packaged and what key elements are included. The public and corporations will contribute if the right elements exist. The Town of Vail shouldn't head up this project. A neutral entity should spearhead this project. He said a Vail cultural center's time has come. Chris Moffet, representing the Vai! Recreation Board, said she is a resident of West Vail. She said there is a need to provide facilities for the constituents. She said there are not enough playing fields and facilities to provide adequate services. The facilities need to provide services 3 Vail Tawn Council Minutes September 21, 1999 far guests and the community. There is a need to provide services to the children of the • community in the area of a second sheet of ice and a gymnastics facility. Rod Slifer stated he has been in Vail since 1962 and he summarized what had been said so far. Everyone has a goad sense of what has gone before and we have a long way to go. We need to build consensus to build these projects. The timing is perfect, we need to get on track and get these facilities going. We need to work together and be respectful of each other. It's time to stop talking and time to start doing. Russ said an event center at the charter bus lot is a possibility. Funding would be necessary for any type of performing arts center or adequate conference facilities. There is a need far a year-round event facility that could be used for large community events, conferences, or special events that could accommodate over 1000 people. He also said that this type of facility would not be presented for a public funding without having significant private funding in place. The next step is to complete a market analysis and the team is recommending the EDAW design team to move forward with this project. The implementation on some of the ideas could be done within one year, such as the Dobson Ice Arena improvements and the best case time frame for additional facilities construction within the next two to three years. The blue team (EDAW} was the highest ranked group among the three teams. For their ideas, proven experience, balance of creativity and practicality, the team is familiar with town codes, and there are lots of experts on the team. Russ also reviewed some possible satellite uses such as a pavilion, youth activities center, recreation fields, gymnastics, and community pool He also discussed the need for issuing an RFP for a design team for Donovan Park. Council member Ludwig Kurz asked for public input at this time. He requested that people keep their comments to three #o four minutes, sign their names on the pad at the podium, and not to be repetitive with their comments. Tam Moorhead stated that the Donovan Park trial was set for June 19, 200D. He said it's appropriate to discuss and explore opportunities, in spite of the pending litigation. Counci! member Ludwig Kurz thanked the Community Facilities team for all their hard work. He also asked Russ if the use of private lands and condemnation was discussed. Russ Forrest said that the team is not looking at condemnation of any private lands. Jerry Stevens, a resident of Vail for 28 years said he wants less talk and more action, specifically regarding the Dobson Ice Arena. The need has been there for 10 years. Build a second sheet of ice as soon as possible. He asked why is the start date two to three years down the road? Russ said the sooner they can reach consensus the sooner something can be built. It takes approximately 8-12 months to design a building and do the technical work. He said phasing of a building is a possibility. Paul Rondeau, a resident of Vail for over 15 years, stated he is concerned about getting to the locations safely and parking. Are these issues going to be addressed? 4 Vail Town Council Minufes September 21, 1999 Russ said that they would be engaging a team to look at the access of the site and parking • issues, traffic demands, etc. as they go through the process. Bob McLaurin, Town Manager, said they are talking to the State of Colorado about adding a pedestrian crossing at the Simba Run area. This crossing will be happen regardless of this process. Steve Zorichak stated he has been coming to Vail since 1983 and wants the community to be a great resort. CDOT needs to do constructive improvements, he wants to reduce the speed of large vehicles from Eas# Vail to West Vaii, and reduce the noise of brake jokes, and beautify the parkways with flowers, trees, etc. He encouraged the Council to hire the team with Zehren & Associates on it. Brad Hutchison a Vail Recreation District gymnastics coach, stated a gymnastics facility is needed. The facility they now occupy is in very poor shape. There is a waiting list of over 200 children in the valley. Ethan Moore, a resident of four years, stated there are lots of children in Vail. He fully supports the proposals and wants the Council to support the proposals. Counci! member Mike Jewett asked Ethan what he thinks about a facility at Vail Commons. Ethan said he has no problem with what is proposed. However, any parking would need to be assessed and be accommodated in the City Market parking area. He said the kids love the packet park and the only concern he has is the potential traffic. Phil Hoversten, a long-time resident, said he doesn't understand why the process is taking so long. He said Vail is dying and facilities are needed as soon as possible. He said if the Council doesn't support this process, the business community will not survive. This plan supports the business community. He wants to take action now, no mare studies. Mayor Pro-tem Ludwig Kurz said he doesn't have a comment on why it can't move faster. He doesn't believe Vail is dying but said they should move forward as quickly and efficiently as possible. Moe Mulrooney, representing the Learning Tree and ABC School, said the current proposal is a wonderful dream compared to the nightmares they have been having to raise $500,000 for another facility or move down valley. She thanked everyone for their support and efforts. Steven Kirchner, a 1~-year resident, said he is pleased by the community facilities team comments regarding the emphasis on community. He asked if the Bright Horizons space has been explored to remain a child care facility. He said it is important to have affordable child care in Vail. This avenue still needs to be pursued. Diana Donovan, along-time resident, said to look at the uses at Donavan Park and move some of the facilities onto the hub site. 5 Vaii Town Council Minutes Sep#ember 29, 9999 Paul Jeppson, a down valley resident (but afro a previous Vail resident), stated it is critical not to overlook the children's needs. Laok at what the facilities are doing for the community and for the children. If it becomes too difficult to live here, and the needs of the community are not met, the quality of good employees will be gone also. The reality is that if you don't spend money on the families and employees, guests will not come either. We need to move forward quickly and do something that supports the children`s programs. Rick Sackbauer said he has three children that have gone to preschool in Vail. It is getting old driving his children down valley for activities. He supports moving forward with the gymnastics facility because that facility will go away when the Eagle Valley Water & Sanitation District expands. Farrow Hit#, a local resident, said his daughter went to ABC school. A daycare facility needs to be a part of any community facilities plan. He would be willing to help raise funds if the funding is not available. He wants the Council to move forward and support this program. Bob Moroney, a down valley resident, stated he wanted to go on record that the community should not be deceived by the idea that if a community facility is built, it will build community. He said not to mix the two ideas. Community is business leaders leading by example and getting employees involved in the community. That builds community. He encouraged the youth to get involved. Mayor Pro-tem, Ludwig Kurz, said the Beaver Creek community feels #hat the Vilar Center has helped create a community. Carol Hymers, representing the Glen Lyon Homeowners Association, said they support the development of community facilities in Vail 100%. Jerry Sibley, a long time local, said there is a need to get started with something soon. A second sheet of ice is a good place to start, He said to make sure during the planning stages the streambeds are enhanced and not to get'nature' buried during the design process. Chuck Ogilby, a local resident, asked if Vail Resorts will be a partner in this process and encouraged them to be active in this process. Russ Forrest stated that Vail Resorts has been active and will continue to be an active team member on the community facilities team. Rod Slifer read a letter from Peter Abuisi from the Vail Mountain School, supporting this process. K. Hurtt, a local resident, stated he was happy to hear the condemnation process was stopped. He urged the Council to maintain what we have already and to properly fund and maintain them. He said the tennis facility in Lionshead is terrible. The Town should have a policy in place to say fix it or tear it down if the facility is privately owned. & Vail Town Ccuncil Minutes Sepfember2l, 1999 Kirk Hansen, a local resident, said 11e is pleased with what has happened so #ar but said there is a lot of work yet to be done. He is in support of the team recommended by the community facilities team and would like to see an RFP sent out for Donovan Park. Kelly Cloutre, a long term resident, said she is encouraged by what is happening to create community. It will be a good idea to invest in the future where children and locals and guests can congregate. She said there was nothing to do 25 years ago. A swimming pool is a great idea, the library is good and the schools are a great idea. She said they need to move forward. Council member Sybil! Navas said she is excited to see people at the Council meeting and the level of support and the concep#s and ideas. She said the maintenance of current facilities is necessary and should be addressed. The goal of the facilities team is to break ground in April of 2000. They could move faster if the hub site facilities didn't have complex issues. A second sheet of ice is possible. She agrees that facilities do not make a community, it is more involved than that concept. She went on record to support the team picked headed up by EDAW, the RFP for Donovan Park, and to move forward an this process. Russ Forrest said they are looking to Council for an overall interest of support for the RFP for Donovan Park, approve EDAW as the team a condition of approval, and move forward on the RFP market analysis. Council member Mike Jewett said he is excited and ready to support this plan. He had concerns about the Learning Tree and ABC School, concerns about the Bright Horizon space at Vail Commons (is it necessary to spend $250,000 to improve this space) and what happened at the end of the lease to Bright Horizons. Bob Mcl_aurin stated that City Market is interested in the same lease agreement as Bright Horizons had in the past. Council member Mike Jewett said he supports this as long as the costs remain low. He also expressed concerns he had at the size of what's being proposed at Donovan Park. He commended Sybill Navas for making the Open Space Committee meeting happen. Council member Kevin Foley stated the first project that should happen is the Red Sandstone Elementary School field. They should address concerns of access and egress traffic to Donovan Park, also he believes that the hub site would be better for the gymnastics facility and the second sheet of ice to better serve guests and locals alike. If the ABC School and Learning Tree are displaced, he said the town should pick up the tab. A second sheet of ice should begin in April of 2000. Mayor Pro-tem Ludwig Kurz thanked the community facilities team for all their hard work and efforts. He also thanked the public at the meeting for their input. He said Sybil[ summed the community facilities plan up best. The components of the performing arts center at the Viiar Center may not work in Vail. He said 38% of revenues came from ticket sales at the Vilar Center, there needs to be no less than 2,000 to 2,500 seats necessary. He said $19 million is a good start but still not there. He asked Russ if a motion should be made for each component separately or together. '7 Vail Town Council Minutes September 29, 9999 Russ said it could be done together. Council member Sybili Navas made a motion to complete a market analysis of the recommended uses on the hub site, subject to the budget approval; approve the call for an RFP for a separate design team to work on a master plan for Donavan Park, with public input; and acceptance of the team comprised of EDAW, HGA, and Zehren & Associates to complete the design process for the hub site. Council member Mike Jewett seconded the motion. Council member Kevin Foley asked if this meant it was set in stone if this is approved. Russ said various parts of the process needs to be explored and is not set in stone. Council member Sybill Navas gave an example as to why the approval would not set anything in stone, and explained how the approval gives the staff and teams permission to explore options with what has been recommended. Council member Mike Jewett asked what time frame would be in place for removing the dirk at the east end of the Lionshead Parking Structure. Russ said #hey would have to excavate 45 feet down to an old landfill. Piet Peters from the Vail Recreation District didn't know haw long this process would take. Bob McLaurin said the town wants to see a set of design plans before any construction took place. Mayor Pro-tem, Ludwig Kurz, said he appreciated the civility and courtesy shown at the meeting and thanked and applauded the people in attendance at this meeting. A vote was taken and the motion passed unanimously, 4-0. A ten-minute break was taken at 9:45 p.m. The meeting resumed at 9:55 p.m. The fifth item on the agenda was second reading of Ordinance No. 21, Series of 1999, an Ordinance Creating the Vai! Local Marketing District. Pam Brandmeyer, Assistant Town Manager, read a list of 33 names to the Council from various lodges and rental agencies stating they were in support of this ordinance. The names were as follows: Vail Resort Rentals, Sitzmark, Lodge at Vail, LionSquare Lodge, Vail Racquet Club, Simba Run, The Wren, Vail Resort Rentals, The Chateau @ Vail, Vail Cascade Condominiums, Homes#ake Condominiums, Sonnenalp Resort, Vaif Realty, West Vail Lodging, Vaif International, Apollo Park Lodge, Gore Creek Properties, Vaif Home Rentals, Antlers, Destination Resorts, Vail Athletic Club, Manor Vail Lodge, Park Meadows Lodge, Evergreen Lodge, Tivoli Lodge, Bighorn Rentals, The Galytn Lodge, Willows Condominiums, LionsHead Inn, Vail Marriott Mountain. Resort, Vail Cascade Hotel & Club, Vail's Mountain Haus, and the Christiania Lodge. g Vail Town Council Minutes September 21, 1999 Counci! member Ludwig Kurz asked if we needed specific owner names to sign, Tom Moorhead, Town Attorney, stated Pam was reading a list of lodges and establishments who are in suppork of this marketing district, she was not reading the names of who had signed the petition. The petition had to be signed by over 5D% of the commercial property owners. Council member Kevin Foley made a motion to approved Ordinance No. 21, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. Council member Mike Jewett said he has received telephone calls on a couple of issues for this discussion. The questions were 1) was a band posted to pay for the election, 2) due to the time constraints, can this ordinance be revoked, and 3) can a committee be formed first before the election. Tom Moorhead said there was a bond posted, the timing was tight but the ordinance would be valid and he said the committee and tax can be voted on at the same time. A vote was taken and the motion passed unanimously, 4-0. The sixth item on the agenda was the Town Manager's report. Bob McLaurin, Town Manager, stated the Town Council from Mammoth Lakes, California will be returning to Vail and invited the Council to meet with them a week from Thursday at 6:00 p.m. Also, Pam is heading up a Y2K committee that will be discussing and bringing a contingency plan and recommendations for warming shelters, money for generators for the 911 dispatch center, etc. to Counci! next week. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, ~-0. The meeting was adjourned of 1D:05 p.m. ,~`~~~~~~Fa ~F Y'91O'i'~'r ~~ ~ ` s c~ ~ 1~ ~ - A I I ^ n Y.V ..~ ~.-•-- ~. J~ ..~ LO i naldson ~~~~~~~i~ir~;j{)l;[it~?e^1~.ga~'`'` Town Clerk Respe ly subnmitted~, ~'~ f_ c~~ Ludwig Kurz Mayor Pro-tem • 9 Vail Town Council Minutes September 21, 1999 TQWN OF VAI;{,~ ~7S South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY September 22, 1999 Contact: Pam Brandmeyer, 479-2113 Assistant Town Manager Media Note: The Council Highlights below are presented in abbreviated form due to a scrreauung conflict in the Communify Information Office. The regular format will return next week. VAIL TOWN COUNCIL HIGHLIGHTS FOR SEPTEMBf=R 21 Work Session Briefs Council members present: Foley, Jewett, Kurz, Navas • --Employee Recognition Al Bosworth, a fire technician in the Fire Department and Elaine Turnbull, an administrative secretary in the Fire Department were recognized for 15 and 10 years of service to the town, respectively. --Affordable Housing Zone District Discussion In preparation for the evening meeting, the Counci! reviewed an ordinance which would add a new Affordable Housing Zone District to the town's zoning regulations. See Evening Session Briefs for details. --Council Contributions for FY 2000 As a follow-up to last week's meeting on budget contributions, the following items were reviewed by the Council with decisions as follows: --Vail Community Chamber Funding Request for 2000 The Council voted 4 to 0 to approve a $20,000 funding request as a supplemental appropriation presented by Paul Johnston of the Vail Community Chamber. This approval is premised on the understanding the Chamber cannot return #o Council before June of 2000 to request Council contribution dollars for the year 2001. The dollars will be used to fund start-up programs such as apre-season marketing blitz and a 24 hour information center direct referral lines. When questioned on what s#ance the Vail Community Chamber would take on the lodging tax issue, Johnston responded as anon-political entity, they would not support or oppose the tax, a reflection of the split within their membership. • {more) TM ~~~ $ECYCGEAPAPER TOV Council HighlightslSeptember 21, 1999/Add1 --Channel 5 Funding Request for 2000 The Council voted 4 to 0 to approve a $2500 funding request from Channel 5, Vail Valley Community Television. Council recommended Channel 5 look to other funding partners to fund the remainder of the request for $8,812 to provide technical upgrades and programming. Addi#ional ice time at the Dobson Arena was approved for the following days and groups; 1999 Turn It Up party - 1 day Chamber Community Mixer - 1 day (scheduled December 3, 1999) Vail Junior Hockey Club 9 days (the first three weekends in November 1999} 2000 Turn It Up party - 1 day Chamber Community Mixer -1 day Vail Junior Hockey Club - 12 days (the first three weekends in November 2000 and 3 days in April 2000} $7,200 request by Turn It Up for a party was approved from 1999 Council Contingency funds. $105,984 request by the Vail Valley Tourism and Convention Bureau for Lodging Quality Initiative was defeated on a split 2-2 vote, with Councilmembers Jewett and Foley voting in opposition, Councilmembers Kurz and Navas voting in support. A tie vote equates to a defeated motion. --Council Reports Kevin Foley indicated he'd attended a Regional Transportation board meeting, as well as a CARTS meeting last week. Ludwig Kurz stated he and Bob McLaurin had attended a meeting wlthe Colorado Transportation Division and the message seems to be heading toward using more "alternative" transportation, rather than continuing to add lanes and widen roads. --Other Sybill Navas stated a tentative meeting of the Designated Open Space Committee has been set far Thursday, October 7, at 7:00 P.M. in the Council Chambers. This is pending on a final member being able to attend. Kevin Foley noted several members of the community had complained the town staff was cutting the beautiful flowers too early this year, to which Assistant Town Manager Pam Brandmeyer responded it is the town policy to cut only after the flowers are frosted. As an example, among the first flowers the town lost this September were the out-af-this-world nasturtiums in the north teardrop of the Main Vail Roundabout which were frozen over the WestFest weekend. Foley went onto say he has had numerous compliments on the flower beds this summer. Farrow Hitt approached Council to advise the town had done a poor and inadequate job of re-seeding the lower bench of Donovan Park following the'99 Championships. He stated nothing was growing with the exception of thistles. (more) . TOV Town Council HighlightslSeptember 21, 19991Add2 Mike Jewett inquired whether #here was aribbon-cutting scheduled for opening of the free right onto Interstate 70 and wha# the schedule for completion was. Sybill Navas asked about the completion schedule for LionsRidge Loop, and also, when the Dancing Bear bench would be installed at the West Vaii roundabout. It was them moved and seconded to go into Executive Session to discuss personnel issues and then to subsequently adjourn the work session. Evening Session Brie#s Council members present: Foley, Jewett, Kurz, Navas --Citizen Participation Rick Sackbauer, Vail resident, addressed his concerns regarding parking for the Vail Mountain School athletic events recently held. He stated he had received a parking "warning" and was told to park in the Village parking structure. After checking the bus schedule he felt this was an inappropriate solution, as the East Vail bus only ran once an hour and was not a proper way to greet out of town guests. He suggested code enforcement be changed to guest services. Mayor Pro-tem Kurz stated that discussion has been on-going in regards to this matter. Glen Davis, President of Alpine Bank in Vail, concurred with comments by Rick Sackbauer and also suggested the town consider additions to the Dobson Ice Arena, as it is overutilized and should be upgraded to keep families in Vail. • Kelly Clouatre addressed the Council, stating she had been at their last session and spoke regarding The Vail Village traffic flow. She asked what action had been taken regarding Checkpoint Charlie and the traffic on Vail Raad. Mayor Pro-tem Kurz stated the staff was looking into it and would make some suggestions to the Council. Jim Mueller, Lodge at Lionshead unit owner, stated he was in favor the blue team's solution to redevelopment in Lionshead, in particular, the south end of the Lionshead parking structure where the Adventure Center is being proposed. His concern was mainly the preservation of the quietness of that area. He also stated he felt it was the hotel's responsibility to notify their guests of their location. --Consent Agenda Resolution No. 13, Series of 1999, a Resolution Designating The Signers Authorizing Execution Of Transfer Of Funds On the U.S. Bank Super Now Public Funds Account #122701187298, For the Town of Vail, and Ordinance No. 22, Series of 1999, second reading, an ordinance amending Title 12 Zoning and title 13 Subdivisions of the Town of Vail Code, and creating a new Title 14, Development Standards were both approved unanimously, 4-0. --Community Facilities Recommendation At the evening meeting the Community f=acilities team which evolved from Vail Tomorrow recommended to the Town Council: What Community facility uses and sites should be considered further, and What design team should be used for the hub site to continue the design process. (more) TOV Town Council HighlightslSeptember 21, 19991Add3 The Community Facilities Team requested that Council support the recommended next steps in the Community Facilities process which include: Hub Site (Dobson, Library, RV Parking Lot, South Side of Parking Structure) Complete a market analysis of the recommended uses, (2"d Sheet of Ice, learning center, family center, and event center with a performing arts function) an the hub site. Engage the blue team {EDAW, HGA, Zehren} to complete the design process for the hub site. Satellite Uses (Recreation Fields, Youth Center, Multi-use Pavilion, Pool, Gymnastics) Staff would recommend that a request for proposals (RFP) be issued for design teams to develop with public input the Donovan Park design. Complete a site plan of Donavan Community Park to include a ParklRecreation Center, recreation fields and play equipment. If Council would like to move forward with a housing development on Mt. Bell, the community facilities team would recommend locating ABC & Learning Tree within the Park Center at Donovan Park, which would provide additional housing opportunities on Mt. Bell. Remodel the Bright Horizons space to include community room programs, teaching space for classes, Senior Services program space for NWCCOG, and Arts and Crafts Room. Note: No private lands are recommended to be used as part of this project. After the staff presentation community members that participated an the community facilities team presented their thoughts and support for the recommendation. Over 8p community members attended the evening meeting. There was near unanimous support from the public at the meeting that the recommended actions should be acted on. The Town Council voted 4-0 in favor of the recommended actions. For more information contact Russell Forrest, Director of Community Development at 479-2146. --Affordable Housing Zone District The staff presented a proposal initiated by the Town Council in June to create a new zone district targeted at affordable housing. The proposal implements actions recommended by Vaif Tomorrow by creating additional avenues for the creation of affordable and employee housing in the town. The proposa! crea#es a flexible zone district that would give the Town and private interests the opportunity to rezone property for the purpose of creating affordable housing. The Town Council tabled consideration of the proposed ordinance and directed staff to look at tightening up some of the development standards proposed. Far more information an the proposal, contact Dominic Mauriella, Chief of Planning, at 479-2148. (more) TOV Town Council HighlightslSeptember 21, 19991Add4 --Vail Local Marketing District Ballot Issue The Council voted 4 to D on second reading to approve an ordinance laying the groundwork for voters to decide if it wishes to create a local marketing district. This, after Robert Fritch, Rod Slifer and Johannes Faessler, a petitioner's committee far owners of more than 50 percent of the assessed commercial property in Vail, petitioned the Council to request the election. tf approved by voters on Nov. 2, the Local Marketing District would administer funds genera#ed by a second ballot issue: creation of a 'l .4 percent lodging tax which would be used to promote summer and non-peak tourism in Vail. --Town Manager's Report Town Manager McLaurin stated several members of the Mammouth Lakes Town Council members would be returning to Vail in the near future and Council would be advised as soon as a date had been set. UPCOMING DISCUSSION TOPICS September 28 Work Session PEC Report Parking Study Discussion of Employee Housing Unit Code Amendments Discussion of Employee Housing Unit Guidelines Budget Discussions Consideration of Eagle County Offer to Purchase Berry Creek 5th October 5 Work Session Discussion of Employee Housing Unit Code Amendments Discussion of De-Annexation Ordinance Discussion of 2000 TOV Budget October 5 Evening Meeting Vail Recognition Award Presentation by Jared Staber & Emily Sargent Appointment of Election Judges National Walk Our Children to School Day Proclamation First Reading, Employee Housing Unit Code Amendments First Reading, De-Annexation Ordinance First Reading, 2000 TOV Budget First Reading, Supplemental Appropriation First Reading, Police & Fire Pension First Reading, Employee Pension Second Reading, Employee Housing Zone District # # # I~ ~..J • VAIL TOWN COUNCIL -MINUTES TUESDAY, September 7, 1999 7:04 P. M. The regular meeting of the Vail Tawn Council was held in the Town Council Chambers on Tuesday, September 7, 1999. The meeting was called to order at approximately 7;04 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Bob Armour Kevin Faley Mike Arnett Sybill Navas Michael Jewe#t COUNCIL MEMBERS ABSENT: Ludwig Kurz STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Guy Ayrault, a local resident, read an article that was published in the New York Times. He stated he was unhappy with Mayor Rob Ford's comments and said he believed the mayor needed to apologize to the citizens of Vail far • the negative press. Josef Staufer, a local business owner, said the contract with the Vail Valley Tourism and Convention Bureau (VVTCB) expires on December 31, 1999. He requested that the Vail Community Chamber of Commerce be part of the conversation on how the information booths should be run. He also said the sign ordinance regulations have discrepancies. He was concerned that the McDonald's restaurant was allowed five signs and the Christmas shop, Noel, was not allowed to have a sandwich board sign, which is not allowed in town. He wants the regulations to be fair to everyone. He would like to meet with the Community Development Department staff to discuss changes to the sign regulations. Council member Mike Arnett said the sign regulations allow additional signs if they are three feet inside of the building. Bob McLaurin, Town Manager, said the town staff would be willing to meet with Josef Staufer on this issue. Hamish Tear, owner of Scotch on the Rockies, stated he wanted the Town Council support in changing the school calendar in Eagle County. He said employees with school age children in Eagle County are under stress because the school holidays come when the tourists are in town and the parents have to work. He wants to lessen the total days off at Thanksgiving, Christmas and move the Spring Break from March to April. He presently has no time off with his children. He wants the Council and the community to support him. He said that there is a lot of apposition to his idea at this time. • 1 Vail Town Council Minutes September 7, 1999 . Kaye Ferry, President of the Vail Valley Merchant's Association (WMA), said the sign regulation issue is on their September 15 meeting agenda. She also stated that the WMA worked with WestFest event organizers and the merchants thought the event was a huge success. She said anything the town and residents could do to encourage them to came back would be appropriate. She also said that the committee far Vaif Tomorrow housing has been meeting, and wanted to know what the status is with the Mountain Beli site and would Like to have answers. Paul Bandeau, thanked everyone that was involved with Westl=est. He would like to see the event come back to Vail. He said the money and time spent should be a litmus test and should have a leveraging effect and be a part of the partnerships In all events. On the lodging tax, he said to leverage the dollars. During WestFest Vail Valley Drive officially became anon- motorized area and would like to redesign Vail Valley Drive as a pedestrian area in the future. He said the road should be closed as a recreation area "bridge" between event areas. He stated he lived in the area and would be inconvenienced as everyone else but would be glad to alter his route during the summer daylight hours. Eric Baumann, owner of Noel, asked the Council what the vote was on the vending cart issue. He wanted to know if there had been a formal vote or an informal vote. Mayor Rob Ford said the vote taken at the work session was a vote to not amend the current regulations, and was not a vote specifically against his vending cart. Eric also said he received a violation notice on his sandwich sign board. He said there are currently five sandwich boards in town that were also in violation of the regulations. He said he wanted to be treated like any other shop owner in town. He wants equality in enforcement of the sign regulations. Kelly Cloutre, a local resident, passed out information regarding the Vail Village traffic flow problems. She said this is along-standing dilemma in the Village. She said the cars are drawn into town through Vail Road down to Checkpoint Charlie. She said at Checkpoint Charlie, the traffic is redirected through the Village and this is dangerous to pedestrians. She wants Checkpoint Charlie moved and the traffic redirected out of the Village. Caro! Hymers, representing the Glen Lyon Homeowner's Association, thanked the Council for bringing WestFest and the Jazz Festival to Vail. She asked the Council for an update on the "Ruins" and the Mountain Bell sites. Mayor Rob Ford said there are on-going discussions with the Mountain Bell site and recommendations of a Fire Station. As for the "Ruins" site, the owners are in charge of that lot at this time. Bab McLaurin, Town Manager, stated there has been discussions with the owners and the town. Mayor Rab Ford said whatever the solution is, it will not be an easy, quick or cheap solution. 2 Vail Town Council Minutes September 7, 1999 The seconds item on the agenda was the consent agenda. A. Approve the Minutes from the meetings of August 3 and 17, 1999. Council member Mike Jewett asked that the vote for the meeting minutes be done separately. Council member Bob Armour made a motion to approve the meeting minutes o€ August 3, 1999 with minor changes, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Council member Bob Armour made a motion to approve the meeting minutes of August 17, 1999 and Council member Michael Arnett seconded the motion. Council member Mike Jewett said he had heard there was a concern about the newspaper box issue and said for the record, he would have voted against that ordinance and he said he would vote agains# the approval of the minutes of August 17. A vote was taken and the motion passed 5-1, Mike Jewett against. B. Adopt Resolution No. 10, Series of 1999, A Resolution Designating a checking Account For Purchasing and Transactions far the Town of Vail, with Steve Thompson, Christine B. Stouder, Bob McLaurin, and Pam Brandmeyer as the Designated Signers on that Account, Permitted By The Charter of the Town, Its Ordinances, and the S#atutes of the State of Colorado. Council member Bob Armour made a motion to adapt Resolution No. 10, Series of 1999, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was a presentation on the County-Wide Housing Needs Assessment completed July, 1999. Nina Timm, Town Planner, said the Town of Vail participated in the Eagle County Housing Needs Assessment and Chris Cares was here to present the findings of the study and answer questions that Council members may have about the County-Wide Housing Needs Assessment. Chris Cares, representing Rasall, Remmen and Cares (RRC), made a presentation to the Council an the Housing Needs Assessment far Eagle County. RRC was part of a team working on this efforfi. His company was directly involved in tabulating the results. There is far more in this report than just to report that housing is needed. There are numbers in this study that can be useful for a number if issues. This assessment has been carefully organized under a series of topics, such as population and demographics, age, employment information, job generation ratios, commuting information, traffic, housing marketing conditions, solutions and opportunities, both from resident and employer standpoints, design issues, trends since 1990, growth issues. He said what issues were seen in Vail is now what is being seen down valley and the county as a whole. And the assessment also has conclusions and as well as recommendations. • 3 Vail Town Council Minutes September 7, 1999 Suggestions advocated are to continue to monitor the situation. The assessment shows there • is a need to develop more rental housing, for-sale housing, develop uniform deed restrictions throughout the county, and to concentrate for-sale development efforts on attached housing and manufactured housing. Eagle County, as a whole, needs to address the special needs of the growing Spanish speaking population. As well as develop county-wide commercial linkage and inclusionary zoning programs, work with employers, particularly the larger ones and private developers to provide housing, and develop affordable housing throughout the county, except for seasonal housing, which should be concentrated in Vail. Mayor Rob Ford thanked Chris for his presentation. Council member Mike Jewett asked Chris if he was proposing that the Town of Vail should be looking at housing down valley. Chris said no that was not what he meant. He stated the rest of the county shares the housing problems with Vail. David Carter, representing Eagle County, said the whole area is losing ground with regard to housing issues. In the assessment there measures to see what has been done and compare it to what needs to be done. The debate is always, have we done enough vs. what needs to be done. Chris said there are a number of different measures that could be taken. One is to measure where the employees work versus where they live, look at the relationship of what the incomes are and what they pay in rent. There are a substantial number of people who have a problem paying rent. The fourth item on the agenda was a discussion of the Five-Year Capital Projects and RETT Budgets. Bob McLaurin, Town Manager, said the staff would run through what is being proposed for the 2000 budget and said staff is not asking for any decisions tonight. Staff would like direction from Council. He said the revenue forecast and capital projects are in this budget. Bob also clarified that last year there was a bi-annual budget approved by the Council and this proposal are the changes to that bi-annual budget. Bab reviewed the revenue figures, most of which comes from sales tax, and gave a summary of items for capital projects, and other items such as, fire station, document imaging, street sweeper, snow removal from the frontage roads, radio system, upgrade to the phone system, upgrade costs to run the dispatch system, stree# reconstruction, branch library and community room space at the Bright Horizons space at the Vail Commons site, reconstruction of the administration parking lot, way-finding program costs, community facility hub site, streetscape master plan, and creation of a landscape boulevard from the Main Vail Roundabout to Biue Cow Chute, He said staff is not asking for any decisions this evening, and wants input from Council. The general input from Council, questions from Council, and the principal discussion will be held next week at the work session. • 4 Vail Town Council Minutes September 7, 9999 Mayor Rob Ford asked Bob how the public could have their input added. • Bob said they could call him, write a letter, a-mail him or come to the work session. Council member Sybill Navas asked Greg Hall how much the Colorado Department of Transportation t;CDOT) would pay to have the Town of Vail take over the maintenance of the Frontage roads and expressed that she was concerned about the cost far busses. Greg Hall, Public Works Director, said he didn't have a dollar figure but he knew it wouldn't cover the total costs. Further discussion ensued on the bus system costs and public works items. Council member Sybill Navas was glad to see funding for the Wayfinding program and also for the community room. Council member Bob Armour said he was concerned about the cost remodeling the community roam for $250,000 and the library room. He would like to have the library done before the landscape boulevard. He would like to see these items re-prioritized. Council member Mike Arnett agreed with Bob on the library and wants to use the dollars spent on remodeling the existing library. Council member Mike Jewett asked about the library satellite area. Annie Fox, Library Director, said they had looked at a community room outside of the main library because the library is not accessible to several groups. If the present space is turned into a learning center, then a community room is not available anymore. The town needs #o find a space for a free community room available somewhere in #own. Bob McLaurin said the current space is primarily a meeting roam. He said he envisioned the community space larger so more of the community could be accommodated. Council member Mike Jewett said he has been requesting more staff for later hours for the library. He said if this cannot be accomplished at the main library now, how would this work at a satellite area? Bab McLaurin reminded Council this is a proposal only, nothing is fins! at this time. Council member Sybill Navas said the Community Facilities team was caught unaware and this particular item is part of a bigger picture. She feels Council would be doing a disservice to look at this item at this time. Further discussion ensued. Bob McLaurin said the sales tax revenue is split 50150 with operations and capital projects and suggested that this may need to be changed. 5 Vaif Town Council Minutes September 7, 1999 Council member Kevin Foley said #~e wants to see remodeling at the library before the landscape boulevard project is done. He also said that the town should consider a vehicle replacement fund each year instead of taking a large hit at one time. Steve Thompson, Finance Director, said the town had never funded it in the past and the staff would have to look into the matter and find a place to fund it out of for the future. Bob McLaurin also reviewed the Real Estate Transfer Tax (RETT} budget. Revenues forecasted $2.9 million. The proposal is for additional design of Donovan Park and construction on the Middle Bench of Donovan Park. This is a first attempt at the RETT budget. This could change depending on the Community Facilities planning process. Further discussion ensued. Russ Forres#, Community Development Director, stated that there have been na discussions about the upper bench of Donovan Park at this time. Mayor Rob Ford said he wanted to have a discussion to add this property added to the open space trust on another agenda when there was time. Council member Kevin Foley said he would like to find a permanent space for the skate park and the tat lot in Lionshead and to have them funded sooner. He expressed concern about doing anything at Donovan Park until #hings are resolved on this matter. Additional discussion ensued. Mayor Rob Ford reiterated that this was a first `shat' at the budget process and they are working through the process. At the September 21 meeting, there will be a Community Facili#ies discussion and a discussion on usage of RETT funds. He said the community should contact 5ybill Navas or Bob McLaurin if they had further questions on Community Facilities. He said the next week work session, September 21 would be the first reading, and on September 28 there would be additional discussion. The Council plans to adopt the 2000 budget by the end of October. A 5-minute break was taken at this time. The fifth item on the agenda was first reading of Ordinance No. 21, Series of 1999, an Ordinance Creating the Vail Local Marketing District. Tom Moorhead, Town Attorney, stated the Town of Vail has been presented with a petition for the organiza#ion of the Vail Local Marketing District. He said Frank Johnson of the Vail Valiey Tourism and Convention Bureau (VVTCB) was responsible for the circulation of the petition to create and organize the District. He introduced Paul Cockrell to explain how this process works. Paul Cockrell, attorney for the marketing district proponents, stated the Vail Town Councii would be the first to create a marke#ing district in Colorado. A local marketing district to promote the area and support public events. He stated that after two public hearings, the town 5 Vail Town Council Minutes September 7, 1999 cot~id approve a marketing district be organized and approve an election to be held on November 2, 1999. At that time the marketing district would be technically approved. He said that on September 30, 1999 a budget plan would be presented far the 2D00 fiiscal year. This procedure was approved in 1998 by the state legislature. The petition was signed by over 50% of the commercial property owners in the Town of Vail. Mayor Rob Ford asked for additional background information. Was this district formed purely for handling lodging tax? He asked if the Council adopts the district, what happens if the lodging tax is defeated? Tom Moorhead, Town Attorney, stated the ordinance does not become effective until the voters vote the marketing district in to existence. Further discussion ensued. Frank Johnson said commercial property owners have signed the petition, same may not be necessarily property owners, but business owners. Council member Mike Jewett asked about reviewing the signed petitions. Tom Moorhead responded this petition was handled differently, and it was an over site that Council did not receive copies of the petition. He said the town clerk would get copies of the petition to the Council members as soon as possible. Frank Johnson stated he went door to door, to get the petition signed. Council member Mike Jewett asked if there were any pro and con statements made far this issue. Frank Johnson said yes there were pro and can statements and that the petitioners kept going until they received more than 50% support. Mike Cacioppo said he is not opposed to this issue going to the ballot, but he had a problem with the fact that the town clerk was to give a written summary of the pro and con statements. Rod Slifer, a commercial property owner, stated the request for this petition was in response to the Council request for the business community to do so. Mayor Rob Ford thanked Rod and all those who organized and got this issue before the Town Council. Bob Fritch, a lodge owner, urged the Council to pass the ordinance. He said the community has spent a great deal of time organizing this district proposal and he feels this will be the mast equitable and fair process for Vail. Jim Feldhaus, an owner of Colorado Mountain Express, said he wanted to express his opinion as someone outside the community of Vail. He said the greatest percentage of his business is inside the Town of Vail and he encouraged the Council to approve this Ordinance. '~ Vail Town Council Minutes September 7, 1999 Rob Levine, representing The Antlers, stated they are in support of this ordinance. • Council member Mike Arnett made a motion to approve, on first reading, Ordinance 21, Series of 1999, and Council member Kevin Foley seconded fhe motion. Council member Mike Jewett spoke in favor of the motion. He thanked the petitioners for their efforts and stated the Vaif voters will make the final decision. A vote was taken and it was passed unanimously, 6-0. At #his time Council member Bob Armour made a motion to move Item Ten, Resolution No. 12, Series of 1999 to be discussed at this time and Council member Sybill Navas seconded the motion. A vote was taken and it passed unanimously, 6-0. The sixth item on the agenda was Resolution No. 12, Series of 1999, a Resolution Submitting To The Registered Electors Of The Town Of Vail At The Regular Municipal Election To Be Held On Tuesday, The 2"d Day Of November, 1999, The Question Of Whether The Town Of Vail Should Be Authorized To Collect A New Marketing And Promotion Tax On The Purchase Price Paid Or Charged To Persons For Rooms Or Accommodations Pursuant To Section 29-25-112, C.R.S., As Amended, At A Rate Not To Exceed 1.4% To Provide Revenue For Organizing And Operating The Vaif Local Marketing District And Furnishing Services Therefore. Tom Moorhead, Town Attorney, stated this resolution goes hand-in-hand upon passage of Ordinance No. 21, Series of 1999, establishing the Vail Local Marketing District. The question of an increase in sales tax must be passed by a majority of the general electors ofi the Town of Vail in the upcoming general election. Upon passage of the Ordinance, the District shall not be es#ablished unless a majority of the registered electors voting on the establishment of the District vote in favor of the establishment at the election to be held on November 2, 1999. The ordinance does not go into effect until the voters vote it in. The ballot question will provide for a new marketing and promotion tax on the purchase price paid or charged to persons for rooms or accommodations at a rate not to exceed 1.4%. The revenue generated from the tax increase will be utilized for organizing and operating the Vail Local Marketing District and providing services pursuant to the Local Marketing District Act as passed by the Colorado General Assembly. Paul Johnston, a lodge owner, said he feels it is inappropriate and immoral to impose a tax on people who do not benefit from the tax. He is against it. Council member Sybill Navas made a motion #o adopt Resolution No. 12, Series of 1999, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The seventh item on the agenda was second reading of Ordinance No. 20, Series of 1999, Second Reading of An Ordinance To Provide For The Regulation Of Newsracks Located On Public Property and Design Review Guidelines For Newsracks Located On Private Property Within Certain Designated Areas Of Vail Village and Lionshead. g Vail Town Council Minutes September 7, X999 Tom Moorhead, Tawn Attorney, stated at the public hearing conducted at the first reading Council was presented with the evidence in a summary fashion concerning the health, and safety issues and aesthetic issues which fed to the process that has resulted in the ordinance before them. The only addition to the ordinance since the last reading is Section 8-6-4, entitled Permit Required. This section establishes the requirement for a permit in the Vai! Village and Lionshead newsrack boundary areas. The permit process does not require a rental ar fee to be paid for the ability to distribute but only allows a cost of recovery for construction of cabinets. The final cost of the cabinets is unknown but will result in a cast sharing between the publishers and the Town. This ordinance does not call out the recovery of costs. He said he included copies of a letter from Alice Lucan, representing USA Today and the response letter. They are opposed to any cost recovery. Another fetter of concern was from Steve Johanson with the Rocky Mountain News, he has concerns about escalating costs. Tom said that he would provide letters to Council Council member Bob Armour said the cost recovery the Council had been looking at is $651year per entity. He asked if they were expecting that number to change. Tom Moorhead said the cost that is changing is the cost of constructing the cabinet. As a cost recovery item, the town can change the time of recovery from 10 years to 15 years or more. Mike Cacioppo said WestFest was a tremendous asset far the Town of Vail and looks forward to it being in Vail in future years. • He said that regarding the newsrack issue he is still opposed to this ordinance. He feels the Council is trying to violate the constitution. He stated he would sue the town and call for a referendum against this ordinance. This ordinance needs to be reworked with aone-time fee, and no profit for the government. He wants the appeal procedures to go to elected officials not the town manager. He wants to find a way to come up with a plan like Glenwood Springs has for their newspaper boxes. He would like the Council to table this issue and come back with something more fair. Bob Fritch, a lodge owner, said it is critical that the town do something now. He said what the town has now is horrible. He asked the mayor how this ordinance applies to newsracks on private property. Tom Moorhead said they would be going to Council for design guidelines. He said any rack on private property would be consistent with what is approved on public property. The fees would not apply. Tam said if the news racks are on private property, the owner gets to say whether it is there or not. Council member Mike Arnett made a motion to approve Ordinance No. 20, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. Further discussion ensued. Council member Mike Jewett said it was wrong for the town to dictate where the newsracks go, g Vai! Town Council Minutes September 7, 1999 and he agrees with Mike Cacioppo. He said he would vote against the motion. Council member Kevin Foley said this will clean up the news rack mess. Council member Bob Armour stated the town has no intention of regulating what goes in the news racks. A vote was taken and the motion passed, 5-1, Mike Jewett against. Council member Bob Armour made a matian to change the order of the agenda to move item number Eight, Ordinance No. 23, Series of 1999, to be discussed at this time, Council member Kevin Foley seconded the motion. A vote was taken and the vote passed, unanimously, 6-0. The eighth item on the agenda was first reading of Ordinance No. 23, Series of 1999, an ordinance amending Chapter 7, Section 12, Public Accommoda#ion Zone District, Chapter 2, Section 12 Definition and Chapter 10, Section 12 of the Town of Vail Zoning Regulations to allow for text amendments to the develapmen# standards prescribed for the Public Accommodation Zone District; providing definitions of "Fractional Fee Club Unit", "Lodge", and "Substantial Off-site Impact"; revising the parking requirement calculation for a frac#ional fee club unit; and setting forth details in regard thereto. Mayor Rob Ford said this issue has been in front of the Town Council six times and was in front of the Planning and Environment Commission eight times and has been in the process for a year. He asked if there were any changes. Russ Forrest said there were changes on page 7, creating a stepbacks and in the definition section. The changes are in italics in the ordinance. Tom Braun, consultant, said this change would affect a few buildings. Chuck Ogilby, a local builder, said he is not speaking against the ordinance, but would now encourage redevelopmen# in Vail without an inclusionary zoning in place. Council member Bob Armour made a motion to approve Ordinance No. 23, Series of 1999 on first reading, and Council member Mike Arnett seconded the motion. Council member Sybill Navas thanked Russ for the changes, which were made for clarification, but she is uncomfortable adding things to the Vail Village design plans. A vote was taken, and the motion passed 5-1, Sybill Navas against. Council member Sybill Navas clarified she was only against the new changes to the ordinance. Mayor Rob Ford said this ordinance has been in front of Council and the Planning and Environmental Commission far over a year. At this #ime, 9:55 p.m., Mike Arnett excused himself from the rest of the meeting. ~ ~ Vail Town Council Minutes September 7, 1999 • The ninth item on the agenda was first reading of Ordinance No. 22, Series of 1999, first reading of an ordinance amending Title 12 Zoning and Title 13 Subdivisions of the Town of Vail Code, and creating a new Title 14, Development Standards, providing for the establishment of development standards for property in the Town of Vail and providing for the adoption by reference the Town of Vail Development Standards Handbook. Allison Ochs, Town Planner, said the Public Works Department, the Fire Department, and the Community Development Department have been working together to clarify and cansa[idate the development review process for the Tawn of Vail. The Development Standards Handbook is the clarification of development standards used by various departments in this process. The Development Standards Handbook includes standards on Residential Access, Driveway and Parking; Residential Fire Department Access; Parking Lot Design; Grading Standards; Geologic and 1=nvironmental Hazards; Summary of Zoning Regulations; Gross Residential Floor Area Descriptions and Design Review Standards and Guidelines. Council was introduced to the Development Standards Handbook at the August 3, 1999 work session. Mayor Rob Ford said this doesn't change the standards, it puts it into a booklet form for anyone to pick up from the town and use. This is not codified and it is easier to change by resolution. Harry Gray, a local builder, said he wants a comprehensive plan in place. Council member Bob Armour stated this allows for the standards to be in one place. He said next year other things, such as the content, will be addressed later. Council member Bob Armour made a motion to approve Ordinance No. 22, Series of 1999 on first reading, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-9. The tenth item on the agenda was Resolution No. 9, Series of 1999, a Resolution Acknowledging a Vacancy on the Vail Town Council and Calling a Special Election to Fill the Unexpired Term. Tom Moorhead, Town Attorney, stated Mayor Rob Ford submitted a letter, and has announced his resignation from his position on the Vail Town Council creating a vacancy with two years remaining in his unexpired term. Pursuant to the Vail Town Code, as there are more than 365 days remaining in this unexpired term, it shall be filled by calling a special election. This special election can be held simultaneously with the upcoming general election on November 2, 1999. Section 3.2 of the Val Town Charter provides that if a vacancy exists, the candidate receiving the fifth highest number of votes shall be elected far atwo-year, unexpired term. Council member Mike Jewett asked why it was a special election. Tom Moorhead explained that i# a vacancy is more than 365 days, it calls for a special election. Z ~ Vail Town Council Minutes September 7, T999 Council member Bob Armour made a motion to adapt Resolution No. 9, Series of 1999, and Council member Sybill Navas seconded the motion. Council member Kevin Foley said he will Rob on the Town Council A vote was taken and the motion passed unanimously, 5-0. Rob Ford Mayor The eleventh item on the agenda was the Town Manager's Report. There was nothing further to add to the Town Manager's report. As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 10:00 p.m. A ~~~ • ele' Donaldson Town Clerk ,~~~~Qv~l`~s ur Yq f~~i; ~EAE, ,~ ~' C~~°'L~:~:IkL~~~~~~• Res fully su to i ~ ~ Vail Tawn Council Minutes September 7, 1999 TOWN OF FAIL [y ~5 South Frontage Road Yail, Colorado 81657 970-479-21 DO FAX 970-479-2157 MEDIA ALlVISORY September 8, 1999 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TDWN COUNCIL. HIGHLIGHTS FOR SEPTEMBER 7 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Site Visit and Appeal of Design Review Board Approval of a Residence Remodel After conducting a site visit, reviewing the plans, reviewing applicable TOV code requiremen#s and listening to the testimony of the appellants and their attorney, Council voted 4-3 {Kurz, Armour, Arnett apposed) to overturn the Design Review Board approval based on an observed "incompatibility between the design of the proposed addition and the existing residence." The applicant, Frank McKibben, had sought a residence remodel for one side of a duplex located at + 5095 Main Gore Drive. For mare information, contact Brent Wilson in the Community Development Department at 479-2140. --Lodging Quality Initiative Request for 1999 Funding The Council voted 7-0 to approve up to $19,064 from the town's general fund to help fund the first year of a lodging quality initiative. This, after a presentation from initiative representatives Frank Johnson and Bruce Giliie who provided an overview of the program which begins with a mandatory rating system for participating lodges. The initiative also has a $67,000 funding commitment from Vail Resorts to help cover first year costs. Also, Alpine Bank, FirstBank, Norwest Bank and WestS#ar Bank have agreed to provide property owners with easy-to-obtain loans for property upgrades, they said. A funding request of $100,000 for 2000 will be considered by the Council as part of its overall Gouncil contribution process at the Sept. 14 work session. Councilman Ludwig Kurz, who said the project was highly worthwhile, urged the initiative members to work hard on getting other funding partners in place. --Discussion of Proposed Public Accommodation Zone District Amendments In preparation far first reading at the evening mee#ing, the Council reviewed and accepted a proposal from Councilman Michael Arnett that would add additional language #o the Vail Village Urban Design Guide Plan applicable only to properties in the Public Accommodation Zone District to prevent possible abuses caused by density increases through passage of the Public Accommodation Zone District amendments. As recommended by Arnett, the Council agreed to insert a passage cafling for no less #han 50 percent of a building's frontage along streamtract, vehicular or pedestrian ways be stepped back an average of five feet. In certain cases, additional step backs may be required. The ordinance to amend the zone district was is#er approved on first reading by a vote of 5-1 (Navas against}. See evening meeting briefs for details. (more} C~ RECYCLEUPAPER Add 11TOV Council Highiights19-7-99 --Review Revenue Forecasts and 5-Year General Fund Model • In preparation far Council's 2000 budget review, Town Manager Bob McLaurin and Finance Director Steve Thompson presented a preview of the town's revenue projections. The budget will be based on a rely#ively optimistic view of revenues, Mct_aurin said, with sales tax collections budgeted at a 5.5 percent increase aver the 1999 estimate and lift tax revenues budgeted at 13 percent over what was collected in 1999. Although McLaurin said the town will end the 2000 year with a slight budget surplus, additional revenues and/or cuts will need to be determined to prevent deficit spending in the out-years. --Development Standards Ordinance In preparation for the evening meeting, the Council reviewed an ordinance establishing a development standards handbook. The handbook is a compilation of departmental standards used during review ofi new projects. The handbook has been developed over the past two years and is intended to help clarify the development review process for applicants. The ordinance was later approved at the evening meeting on first reading. For more information, contact Allison Ochs in the Community Development Department at 479-23fi9. ~-Information Update Assistant Town Manager Pam Brandmeyer reported on a meeting she attended earlier in the day on local ski pass programs initiated by Vail Resorts, Inc. Brandmeyer said VRI will spend $1 million in community ski pass programs aimed at getting Eagle County residents on the mountain. Also, Brandmeyer shared an invitation to Councilmembers from CARTS (Colorado Alliance for a Rapid Transit Solution), regarding aCARTS-sponsored barbeque in Avon on Sept. 16. The gathering will be used to update local officials on the progress of a high-speed rail corridor from ^enver to Glenwood Springs. Town Manager Bob McLaurin announced that a delegation of elected officials from Mammoth Lakes, Calif., would be visiting Vail Sept. 30. Mct_aurin also complimented the staff, especially Pam Brandmeyer and Town Clerk Lorelei Donaldson, for their hard work in the planning and implementation of WestFest aver Labor Day weekend. --Council Reports Led by Michael Arnett, Councilmembers thanked town staff and others involved in the WestFest event, noting its success. Following an update by Bob Armour on efforts by the Colorado Association of Ski Towns {CAST) to launch a joint study on the effects of magnesium chloride, the Council voted to appropriate $2,000 from Council contingency funds to assist with the $30,000 research project. Other partners include the Colorado Department of Transportation, U.S. Geological Survey, Colorado Department of Health and Northwest Colorado Council of Governments, among others. Armour said the study, using independent researchers, will assess impacts to air, stream water, drinking water and general health. Sybill Navas suggested the presence of a staff representative at a meeting in Glenwood Springs this week, organized by the Northwest Colorado Council of Governments, to collect comments regarding the draft plan for the White River National Forest. Navas, as well as other councilmembers, expressed concern about the proposed recreation use numbers proposed in the plan. Michael Arnett announced the schedule for Oktoberfest in Vail, Sept. 17-19, and shared a {more) Add 2/TOV Council Highiights19-7-99 constituent request about more flexible vehicular access to Vail Village for his carpet cleaning business. --Other Bab Armour noted his attendance at the town staff picnic. Kevin Foley, while commenting on a successful weekend, noted some problems with special event signs and bus service during the course of the holiday. Also, Michael Jewett congratulated the staff for an excellent job with WestFest. He also noted the Pack of water at one point at the portable toilet stations. Town Manager Bob Mct_aurin said staff would be conducting a debriefing soon. WestFest organizers now have 60 days to negotiate an agreement with the town to bring the event back to Vail for up to 9 more years. With the success of multiple events in multiple locations during the holiday weekend (WestFest, Duck Race, Jazz Fest, Oktoberfest}, Ludwig Kurz said Labor Day has become an opportunity to draw mare guests to the area than one once thought. Also yesterday, Kurz and Navas suggested same minor modifications to the Council minutes of Aug. 17 and Aug. 3. Sybill Navas asked for clarification regarding the schedule for the Vail Plaza Hotel review, an easement for the North Trail (an agreement was reached this week) and a question about property ownership requirements at Vaii Commons. She also expressed frustration about a parking ticket that was issued to a house guest during the holiday weekend, no#ing that police haven'# enforced the no parking regulations on her street during Labor Day weekend in 20 years. • She said an advance warning to the neighborhood would have been more appropriate. In response, Town Manager Bob McLaurin said a Council discussion on enforcement issues would be an appropriate next step. Kevin Foley asked that the wayfinding study, which is currently underway, address the need to make the bike path connections in Vail Village and Lionshead more visible. Those connections, he said, also should be made more visible on a map. Also, f=oley said a fundraiser had been scheduled for the Team Vail Eco Ghallenge Team. Icvening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Navas --Citizen Participation Vail resident Guy Ayrault appeared before the Council and asked far an apology from Mayor Rob Ford for comments made in a recent New York Times article about the mayor's pending resignation. Ayrault said he took offense to Ford's portrayal of community disagreements, calling it a "stinging attack on Vail and its people." Joe Staufer, representing the Vail Community Chamber, reminded Councilmembers that a contract for operation of the Vail visitor centers will expire Dec. 31. In nego#iating a new contract with the Vail Valley Tourism and Convention Bureau, Staufer asked if the Vail Community Chamber could have input as to how the visitor centers will be operated in the future. Also, Staufer expressed support for a sandwich board-type sign proposed by the Noel Christmas shop. He suggested the town's sign ordinance be modifed to allow such signs, noting current (more} Add 3/TOV Council Highlights/9-7-99 discrepancies in enforcement. Staufer also received confirmation yesterday that the McDonald's . signs in West Vail conform to the sign code. Next, Hamish Tear, a Vail business owner, announced his crusade to change the Eagle County School District calendar. Tear says the calendar is "unfriendly to the ski industry" because schoolchildren are released at the same time parents are working their hardest to serve guests. instead, Tear has proposed reducing the length of holidays during Thanksgiving and Christmas, adding extra holidays in Oc#ober and moving spring break into April. Councilmember Sybill Navas offered support. Kaye Ferry of the Vail Village Merchant Association said she was hopeful that a discussion of the town's sign code ordinance on Sept. 15 would generate some constructive solutions. Also, Ferry called the recent WestFest event a huge success and encouraged the town to do what i# can to bring the event back, as wail as other events that draw more people into town. Lastly, Ferry said the Vail Tomorrow Affordable Housing Team had me# and was inquiring about the status of the Mountain Beli proposal for seasonal housing. Paul Rondeau, a resident of the Golf Course neighborhood, thanked everyone for a successful WestFest and suggested the formula of leveraged partnerships be put into continued practice with the proposed 1.4 percent lodging tax. Rondeau also noted the success in turning Vail Valley Drive into anon-motorized recreational link between the two WestFest venues. He suggested consideration of a summer long ban on vehicles along that portion of Vail Valley Drive. Rondeau said he'd be as inconvenienced as anyone else and would gladly use the Pulls Bridge entrance as a detour. Lastly, Rondeau urged the town to begin the design process far reconstruction of Vail Valley Drive. Eric Baumann, who has appeared before the Council previously to ask for help in modifying town codes #o allow for an outdoor vending operation, asked far clarification regarding the Council's last action on the request. Baumann also asked Council to consider allowing him to leave his sandwich board shop sign in place until his violation can be resolved. Next, Kelly Clouatre-asked Council to address what she described as a longstanding and dangerous situation a# Checkpoint Charlie in Vail Village. When motorists become lost, she said, officers at Checkpoint Charlie redirect those vehicles through the pedestrian village, creating a dangerous mix of vehicles and pedestrians. Clouatre said an alternative would be to move Checkpoint. Charlie out of the pedestrian zone and up to the corner of Vail Road and Meadow Drive, or the corner of Vail Road and Willow Road. Carol Hymers, representing the Glen Lyon Homeowners Association, complimented organizers of WestFest, Jazz Fest and the Rubber Duck Race for an outstanding holiday weekend. She also inquired about the status of the Mountain Bell seasonal affordable housing proposal and the private housing development at the Ruins site in Cascade Village. In response, Mayor Rab Ford said efforts are moving forward an the Mountain Bell site, pending decisions an location of afire station, while construction of housing at the "Ruins" site appears to have stalled out. In addition, Ford said discussions are continuing with the owner of the Timber Ridge development to preserve deed restrictions on the property. --Consent Agenda White voting fi-0 to approve the minutes of Aug. 3, the Council voted 5-1 (Jewett against) in (more) . Add 4/TOV Council Highlights/9-7-99 approving the minutes of the Aug. 17 meeting. Jewe#t said he voted against approval of the minutes because he objected to Council's first reading approval of the newspaper box ordinance. Jewett was absent from that meeting. --Presentation on the Eagle County Housing Needs Assessment Chris Cares of RRC Associates in Boulder presented an overview of the Eagle County Housing Needs Assessment, which is an update of a 1990 document. Cares said the report contains a wealth of data for a variety of public and private-sector purposes, including housing and employmen# inventories, market conditions, design preferences and policy preferences, among others. Overall, Cares said the report shows the housing problem to be much greater than it was 10 years ago with the problem now extending throughout the county. Ten years ago, he said, the problem was #hought to be a Vail-only problem. Overall, survey respondents were supportive in taking proactive measures to address the problem countywide, according to Cares. Copies of the 100-plus document are available for $11 each from the Town of Vail Community Development Department. Also, reference copies are available at area libraries. --Discussion of Five Year Capital Projects and RETT Budgets Town Manager Bob Mcl_aurin introduced a list of recommended projects to be funded far the next 5 years by the capital projects budget and the Real Estate Transfer Tax (RETT) fund. While the Council previously approved a $30.6 million 2000 budget as part of the 1999 biennial budgeting process, McLaurin's recommended list of projects for year 2000 includes several significant changes from the prior review. (Please see news released issued Sept. 3 for an itemized list}. During discussion, Council reaction to the capital projects lists included the following: • a suggestion by Sybill Navas to place greater emphasis on developing an alternative • transit system (rather than spend significant dollars on bus replacement in the out-years) • support by Sybill Navas regarding monies budgeted for wayfinding (signs, gateways) implementation • mixed reviews by Councilmembers to house a community meeting room in the Bright Horizons space at City Market with several members suggesting greater interest in remodeling the library. In the end, a# the suggestion of Sybill Navas, Councilmembers agreed to reserve additional comment until a comprehensive recommendation from the community facilities team is presented to Council on Sept. 21. • a preference by severs) Councilmembers to place other projects, such as expansion of the library, before construction of a median on South Frontage Road alongside the Village parking structure • a suggestion by Kevin Foley to create an annual vehicle replacement fund for buses as well as construction of bus shelters at all bus stops Council reaction to the RETT projects list included the following: • a suggestion by Kevin Foley to replace the Lionshead tot lot sooner than recommended as well as a permanent location for Vail's skate park. Also, Foley expressed his apprehension about potential park and/or community facilities projects in Donovan Park, given the current lawsuits against the town from the surrounding neighborhood. • a comment by Michael Arnett that the budget for Donovan Park master planning seemed too high • a suggestion by Michael Jewett to place the upper bench of Donovan Park into the protected open space status The Council is scheduled #o consider the entire 2000 budget for fast reading at its Sept. 21 evening mee#ing. Additional discussions regarding council contributions for various agencies (more) Add 51TOV Council Highlightsl9-7-99 will occur at the Sept. 14 work session. --Creation of the Vail Local Marketing District The Council voted 6-0 on first reading to approve an ordinance laying the groundwork for voters to decide if it wishes to create a local marketing district, This, after Robert Fritch, Rod Slifer and Johannes Faessler, a petitioner's committee for owners of more than 50 percent of the assessed commercial property in Vail, petitioned the Council to request the election. If approved by voters on Nov. 2, the Local Marketing District would administer funds generated by a second ballot issue: creation of a $1.4 percent lodging tax which would be used to promote summer and non- peak tourism in Vail. During discussion, Councilman Michael Jewett praised the effort, noting that voters will have the final say in the matter, while former mayor Paul Johnston called the effort inappropriate and immoral, comparing it to taxation without representation. --Lodging Tax Resolution The Council then voted 6-0 to approve a resolution to submit the 1.4 percent lodging tax question #o the Vail electorate on Nov. 2. --Newsrack Codification The Council voted 5-1 (Jewett against} on second reading to approve an ordinance that creates a mechanism for the uniform distribution of newsrack publications on public property in Vail Village and Lionshead. During public discussion, Michael Cacioppo urged Council to table the issue so the ordinance, primarily its cost-recovery fee structure, could be reworked. He said the ordinance, as it stands, violates the U.S. Constitution and deserves to be overturned by a citizen referendum. Lodge owner Bob Fritch offered support for the ordinance, saying it addresses a critical need. In voting against the ordinance, Councilman Michael Jewett said he had a hard • time with #own government telling newspapers what to do. For more information on the ordinance, contact Tam Moorhead, town attorney, at 479-2107. --Public Accommodation Zane District Amendments After mon#hs of discussion and review, the Council voted 5-1 (Navas against) to approve first reading of an ordinance amending the Public Accommodation zone district. The ordinance codifies development standards that were approved through recent Special Development Districts and will impact 17 lodge properties, mostly in the Vaii Village area. Proposed by Johannes Faessler of the Sonnenaip, the update development standards are intended to reduce an applicant's reliance on the Special Development District process, thereby eliminating uncertainties and last-minute negatiatians. As discussed previously in the work session, the Council included a provision to require building step backs similar to the new Lionshead design guidelines for properties in the Public Accommodation Zone District. In voting against the ordinance, Sybill Navas said she was uncomfortable with the amendment to the urban design guide plan without additional public review. Also yesterday, Chuck Ogilby, a member of the Vail Tomorrow Affordable Housing Team, urged Council to table the ordinance until an inciusionary zoning policy is approved. For more information, contact Russell Farrest in the Community Development Department at 479-2146. --Development Standards Ordinance The Council voted 5-Q to approve first reading of an ordinance designating creation of a development standards handbook. The handbook is auser-friendly compilation of departmental standards used during review of new projects. During public discussion, Harry Gray, a contractor, described his frustration with conflicting policies and s#andards between the Design (more) Add 6/TOV Council Highiights19-7-99 • Review Board and town staff. The handbook resolves conflicts that have existed with staff interpretations, particularly with respect to road standards. Ali standards will undergo a thorough review nex# year, according to Russell Forrest, Community Development director. --Resolution Calling for a Special Election The Council voted 5-0 to approve a resolution acknowledging the Nov. 9mid-term Council resignation of Rob Ford and calling for a special election concurrent with the Nov. 2 regular election to fill Ford's unexpired #erm. For details, contact Lorelei Donaldson, Vail town clerk, at 479-2 ~ 36. UPCOMING DISCUSSION TOPICS September 14 Work Session PEC Report 2000 Budget Contributions September 29 Work Session AI Bosworth, 15 Year Employee Anniversary Elaine Turnbull, 10 Year Employee Anniversary Discussion of Housing Zone District Discussion of Employee Housing Unit Code Amendments Discussion of New Zane Maps DRB Report September 21 Evening Meeting First Reading, Tawn of Vail 2000 Budget First Reading, Housing Zone District Second Reading, Lodging Tax Ballot Ques#ion Second Reading, Development Standards Handbook Second Reading, PA Zone District Amendments Resolution, New Zone Maps Resolution, New Signatory on Existing Account September 28 Work Session PEC Report Parking Study # # # • VAIL TOWN COUNCIL -MINUTES TUESDAY, October 19, 1999 7:00 P. M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, October 19, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro~Tem Kevin Foley Sybill Navas Michael Jewett Bob Armour Mike Arnett STAFF MEMBERS PRESENT: Pam Brandmeyer, Assistant Town Manager Bab McLaurin, Town Manager Tom Moorhead, Town Attorney The #irst item on the agenda was Citizen Participation. There was no citizen's participation. The second item on the agenda was the consent agenda: A. Ordinance No. 26, Series of 1999, second reading of an Ordinance, Third Amendment To The Town Of Vail Employees' Pension Plan; B. Ordinance No. 27, Series of 1999, second reading of an Ordinance, Third Amendment To The Town Of Vail Police and Fire Employees' Pension Plan; C. Ordinance No. 29, Series of 1999, second reading of an ordinance disconnecting those properties as outlined in the exchange agreement betuveen the Town of Vaii and the United States Forest Service as adopted and approved in Resolution No.3, Series of 1997. Council member Michael Arnett made a motion to approve the consent agenda, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was first reading of Ordinance No. 30, Series of 1999, an Ordinance Authorizing the Conveyance of l=ee Title to the Following Land Owned by the Town of Vail and Located on Rockledge Road, More Fully Described as Follows: That portion of Lots 2, 3A and 3B (Resubdivision of Lot 3, Block 7), ~, 7, 8A, 9A, 10A and10B {Resubdivision of Lot 10, Block 7}, and 13B (Resubdivision of Lot 13, Block 7), Biock 7, Vail Village First Filing, hereinafter referred to as the "Original ~ Vail Town Councii Minutes October 19, 1999 Lots", lying South of the North Line of Lot 2 of the Raether Minor Subdivision (formerly Government Lat 3}, and North of the North boundary of Rockledge Road andlor North of the North boundary of Tract A East of the East end of Rockledge Road, hereinafter referred to as the "Purchased Property", which Original Lots and Purchased Property are combined for each of said lots as Lots 2, 3A, 3B, 4, 7, 8A, 9A, 10A, 106 and 13B, as described in the Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivis€on, Section 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson- Langford Corporation and dated September 7, 1999, together with all interests of the Town of Vail in all easements and other appurtenances associated with said Purchased Property as shown on said Final Plat. In addition, pursuant the Agreement Creating Restrictive Covenants, attached as Exhibit B, the Town of Vail agrees to create restrictive covenants, which shall be covenants running with the land, for the benefit of the owners of Lots 2, 3A, 3B, 4, 7, 8A, 9A, 10A, 10B and 13B, which Restrictive Covenants shall be on the following described real estate in the Town of Vail, County of Eagle and State of Colorado, to wit: Tract A, Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivision, Section 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 7, 1999 (See attached Exhibit A -Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivision, Section 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 7, 1999.} Tom Moorhead said his comments pertain to this ordinance (#30} and also to Ordinance #31, Series of 1999, because both properties were acquired at the same time. In the ear€y 1990s the Vail Town Council directed staff to begin working with the Forest Service to address private and public encroachments on Forest System lands and to iden#ify ways to discourage private exchanges around the Town of Vail. In 1994 the community completed the Vail Comprehensive Open Space Plan which identified properties that should be considered for land exchange. In June, 1995, the Town of Vail and the United States Forest Service signed and agreement to initiate a land exchange. The land exchange involved three parcels of Town of Vail land totaling 76 acres and 11 parcels of United States Forest Service land totaling 62.2 acres. Through surveys, both lands were deemed of Gke value. This exchange essentially removed the Forest Service lands from within the Town of Vail by acquiring or de-annexing U.S. Forest lands. The transfer of the property from the Town of Vail to the Forest Service was approved in Ordinance No. 5, Series of 1997. The Town has been negotiating in good faith with the residents on Rockledge Road to convey land where residents now have encroachments and to create a buffer between Ptarmigan and the forest on what was United States Forest Service lands and now are Town of Vail owned lands. The value of this land has been calculated on a per square foot basis. There is the potential to see a re#urn of $1.4 million on the sale of properties an Rockledge Road. This conveyance will also create an open space buffer between the Town of Vail and the Forest 2 Vail Town Council Minutes October 99, 9999 Service land to the south of Rockledge Road. It is hoped that it will reduce the likelihood of private exchanges of Forest Service lands in and around the Town of Vail. The Town continues to maintain a strong posture in regard to opposing private land exchanges that could allow additional development around the Town of Vail. Russ Forrest, Community Development Director had also given Council additional information on these transactions. There will also be four acres retained and be in an Open Lands trusts. There have been technical changes to Ordinance #30 and #31 and each ordinance reflects the total consideration. He said Diana Donovan, at the work session, asked about the transactions. Tom said each transaction was done separate #rom each other. Trappers Run was a separate transaction. This transaction needs to be evaluated on its awn merits. Mayor Rab Ford gave additional background information on why this transaction was being done for clarification purposes. He said this has been reviewed many times by Council Council member Kevin Foley asked how they came up with the price. Tom Moorhead stated Paul Heffron, the Town of Vail's consultant, created a formula by which each property owner could see how much they were paying per square foot. Further discussion ensued. Council member Mike Jewett said there has been a lot of discussion about lands that could be divided and sold off as separate lots. Russ said this was the reason why this process was done Tom Moorhead said there has been issues against private exchanges and development on lands on Vail mountain. He said the Council and the community oppose this type of exchange. Russ said this is a Land Ownership Adjustment (LOA) process so that this wouldn't happen. Tom said the Forest Service wanted easements across the land on Rockledge and the Forest Service backed off so the buffer would be maintained. Council member Mike Arnett made a motion to approve Ordinance No. 30, Series of 1999 on #irst reading, with the condition that the 4'h "Whereas" clause would be stricken from the ordinance, and Council member Ludwig Kurz seconded the motion. Council member Kevin Foley said he is voting against this ordinance because it is not in the proper fiscal interest of the Town. A vote was taken and the motion passed, 6-1, Council member Kevin Foley against. ~I 3 Vail Town Council Minutes October 19, 9999 The fourth item an the agenda was first reading of Ordinance No. 31, Series of 1999, an Ordinance Authorizing the Conveyance of Fee Title to the Following Land Owned by the Tawn of Vail and Located on Ptarmigan Road, More Fully Described as Follows: That portion of Lots 1-6, Block 5, Vail Village Seventh Filing, hereinafter referred to as the "Original Lo#s", lying South of the North line of Government Lo# 3, and North of Ptarmigan Road, hereinafter referred to as the "Purchased Property", which Original Lots and Purchased Property are combined as Lots 1, 2, 3 and 4, Block 2, as described in the Final Plat of Replat of Lots 1-6 Block 5 of Vail Village Seventh Filing; Replat of Lot A~ Vail Village Tenth Filing, and Government Lot 3, situated in Sections 8 and 9, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 1, 1999; and that portion of Government Lot 3 which is situated on the east lot line of Lot 4, Vail Village Tenth Filing, (which lot is hereinafter referred to as the "Original Lot 4"), and lying East of the West line of Government Lot 3, West of the East line of Government Lot 4, and North of Corners 3 and ~ of Government Lot 3, containing 5,074.5 square feet more or less, which portion is hereinafter referred to as the "Purchased Property", which Original Lot 4 and Purchased Property are combined as Lo# 4, Block 1, as described in the Final Plat of Replat of Lots 1-6 Block 5 of Vail Village Seventh Filing; Replat of Lot 4 Vail Village Tenth Filing, and Government Lot 3, situated in Sections 8 and 9, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 1, 1999. In addition, the Town of Vail will establish and transfer to the Eagle Valley Land Trust a conservation easement, on the terms and conditions set forth in the Deed of Conservation Easement, attached as Exhibit B, which Conservation Easement shall be on the following described real estate in the Town of Vail, County of Eagle, and State of Colorado, #a wit: (1) {1) Tract "A", a portion of Government Lot 3, Section 8, Township 5 South, Range 80 West, 6th Principal Meridian, which contains 9,333 square feet; and (2) Government Lot 4, Section 9, Township 5 South, Range 80 West, 6th Principal Meridian which contains approximately 4.25 acres (See attached Exhibit A -Final Plat of Replat of Lots 1-6 Block 5 of Vail Village Seventh Filing; Repla# of Lot 4 Vail Village Tenth Filing, and Government Lot 3, situated in Sections 8 and 9, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson- Langford Corporation and dated September 1, 1999.) (15 rains.) Tom Moorhead said In the early 1990s the Vail Town Council directed staff to begin working with the Forest Service to address private and public encroachments on Forest System lands and to identify ways to discourage private exchanges around the Town of Vail. In 1994 the community completed the Vail Comprehensive Open Space Plan which identified properties that should be considered for land exchange. In June, 1995, the Town of Vail and the United States Forest Service signed and agreement to initiate a land exchange. The land exchange involved three parcels of Town of Vail land totaling 76 acres and 11 parcels of United States 4 Vail Town Council Minutes October 19, 1999 Forest Service land totaling 62.2 acres. This exchange essentially removed the Forest Service lands from within the Town of Vail by acquiring or de-annexing U.S. Forest lands. The transfer of the property from the Town of Vail to the Forest Service was approved in Ordinance Na. 5, Series of 1997. The Town has been negotiating in good faith with the residents on Ptarmigan Road to convey land where residents now have encroachments and to create a buffer between Ptarmigan and the forest on what was United States Forest Service lands and now are Town of Vail owned lands. The value of this land has been calculated on a per square foot basis. The Town of Vail will realize $1.2 million for the sale of property on Ptarmigan Road. It is hoped that it will reduce the likelihood of private exchanges of Forest Service lands in and around the Town of Vail. The Town continues to maintain a strong posture in regard to opposing private land exchanges that could allow additional development around the Town of Vail. Council member Bob Armour said he would recuse himself from this item due to a conflict of interest. Council member Kevin Foley said he is voting against this ordinance because it is not in the proper fiscal interest of the Town. He is concerned that the f=orest Service may reverse their decisions to keep this forest service property in the future. Council member Mike Arnett said he can see Kevin view point but since these issues were done prior to this Council, he said this may be a potential danger of future Forest Service negotiations. Council member Sybill Navas said with regard to the appraised value, the town may have had to pay a higher price. Council member Mike Arnett made a motion to approve Ordinance No. 31, Series of 1999 on first reading, and Council member Ludwig Kurz seconded the motion. Council member Mike Jewett said he would vote in favor of the ordinance. Council member Ludwig Kurz said the town is honoring an agreement to work with the Forest Service and protect open space. He said just because the town is in a financial crunch, they can't change their minds in mid-stream. He said he is in favor of the ordinance A vote was taken and the motion passed, 5-1, Council member Kevin Foley voted against and Council member Bob Armour recused himself from this item The fifth item on the agenda was first reading of Ordinance No. 32, Series of 1999, an Ordinance to Designate Five Properties in the Town of Vail as Open Space as per Section 13.11 of the Town of Vail Charter (see Exhibit A). Mayor Rob Ford gave a background of the open space committee and reviewed that the previous ordinance had failed to pass by a super majority vote before and the open space committee has now came back and endorsed five parcels to be designated as open space. • 5 Vail Town Council Minutes October 19, 1999 Russ Forrest, Community Deveiopment Director, said an April 30'h, the Town of Vail Open Space Board of Trustees met and unanimously approved a recommendation to the Town Council to consider designating land in the Town of Vail as designated open space as per Section 13.11 of the Town of Vail Charter. On May 25, 1999, the Town Council, at a regularly scheduled work session, reviewed the proposed properties and a majority of the Town Council directed staff to move forward with the designated open space process for the four properties identified in Ordinance 16. One of the major reasons for initiating this process is to fulfi[I the Town's commitment to place the portion of the Arosa-Garmisch property that will be used for a park in the designated open space status. On July 6`h the Town Council voted 5-2 on Ordinance 16, which failed because a super majority is required {6-7) to approve a designation. On October 7t''the Open Space Committee held a public hearing and received community input on other lands that should be considered. At that meeting, the Committee unanimously decided to add 2900 Manns Ranch Road to the 4 properties the committee would recommend for inclusion into the designated opens space status at this time. The ArosalGarmisch property which is planned for a park; Buffehr Creek Park, 2900 Manns Ranch Road {Booth Creek Park), a riparian area in Booth Creek, and an unplatted parcel south of Main Gore Drive, east of the water tank. Each land is critical as a na#ural area, or open space. Council member Mike Arnett made a motion to approve Ordinance No. 32, Series of 1999 on first reading, and Council member Bob Armour seconded the motion. Council member Mike Jewett thanked the committee for their hard work and for having a public meeting. He said there is a list of people who want to be contacted for other public meetings and would like to have proper notice of upcoming meetings. Council member Sybill Navas thanked Mike Jewett for his comments. She said this is a new process and there was not a lot of formality and out of the public meeting there was more clarification of open space. She said this is not end of the line for additional properties in Vail to be designated open space. The committee will meet two to three times a year and they will continue to look at other properties. Council member Kevin Foley said he now understands the process better after attending the public meeting. Council member Bob Armour thanked everyone on the Open Space Committee and thanked them as a West Vail neighbor for the open space designation on the Arosa/Garmisch property. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was second reading of Ordinance No. 25, Series of 1999, second reading of an Annual Appropriation Ordinance: Adopting A Budget And Financial Plan And Making Appropriations To Pay The Costs, Expenses, And Liabilities Of The Town Of Vail, Colorado, For Its Fiscal Year January 1, 20D0, Through December 31, 2000. Mayor Rob Ford said there were some changes to this ordinance from the first reading on the general fund by $10D,D00. 6 Vail Town Council Minutes October 19, 1999 Steve Thompson, Finance Director, stated there was only one change to the general fund which was $100,000. Council member Sybill Navas made a motion to approve Ordinance No. 25, Series of 1999 on second reading, and Council member Ludwig Kurz seconded the motion. Council member Bob Armour stated the lodging initiative was imperative and requested they change the motion. Council member Sybill Navas amended the motion to change the amount of the general fund to $75,000, so $25,000 would be designated for the lodging quality initiative. Council member Mike Jewett said he cannot support the motion as stated. He didn't think the tax dollars are needed for the lodging tax. Council member Kevin Foley said he voted against this at the first reading and still can't support it now. Council member Mike Arnett said they are at a critical stage and there is real negative perception of getting value in Vail. He said the money is not for monitoring the quality of the lodges but aone-time grant to get this program up and running and the money will be very well spent as is our money to the Vail Valley Foundation, the arts and other events in town. Council member Ludwig Kurz said this is a time in the history of Vail where we have to change the economic viability and it is critical in Vail. This is one of the most critical areas and we have an obligation to do so with this one time expenditure. The town is not controlling or heavy handed, we are simply making an investment to the community and our inadequate bed base. Council member Kevin Foley said if this was extremely important to the lodging community they would have had more support. A vote was taken and the motion passed 5-2, Council member Kevin Foley and Mike Jewett against. The seventh item on the agenda was second reading of Ordinance No. 28, Series of 1999, second reading of an Ordinance Making Supplemental Appropriations and Budget Adjustments From The Town Of Vail General Fund, Dispatch Services Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Facilities Maintenance Fund Of The 1999 Budget And The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto. Mayor Rob said this is in conjunction with the previous ordinance. Steve Thompson, Finance Director, stated this is the second supplemental appropriation for 1999. The majority of these proposed supplementals were presented with the second quarter financial report and this was discussed with Council at the August 24, 1999 work session. He '7 Vaii Town Council Minutes October 19, 1999 said the items that have been changed from the last meeting are shaded. There is a net reduction in the total budgeted expenditures due to the reduction of $1.9 million in capital projects. The staff is trying to get all the supplementals in with this Council because they approved the bi-annual budget. There were additional revenues and grants from the first reading of this ordinance. Council member Ludwig Kurz made a motion to approve Ordinance No. 28, Series of 1999 on second reading, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was Resolution No. 14, Series of 1999, a Resolution Approving The Law Enforcement Assistance Fund {Leaf) Contract # L-22-00. Tom Moorhead said this resolution is to approve a contract with the LEAF, with $21,000 to the Town of Vail; $19,000 will be utilized for overtime and $2,000 for equipment. Council member Bob Armour asked if this is the second year in a row for this contract. Tom Moorhead said yes it is, the state funds were cut but the Town of Vail was given a contract for a second year. The contract shall begin on January 1, 2000 and shall terminate on December 31, 2000. Council member Bob Armour made a motion to adopt Resolution No. 14, Series of 1999 with change to Resolution to change the # sign to a dollar sign, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The ninth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, said the Bright Horizons lease agreement is for the maintenance costs for the space for the next ten years Council member Mike Jewett said this was round one of the negotiations and we are getting there, but he wants a longer lease. Bob McLaurin asked the Council for direction on how he should proceed with the negotiations. Council member Mike Arnett said if the improvements were to be picked up and taken out of space, he would be agreeable to the ten-year lease. Mayor Rob Ford said he wanted Council support to move forward on this item. Bob Mct_aurin stated John Caldwell, the owner's representative, is not willing to extend the term of the lease at this time since they have already given five years of free lease space already. From their perspective, ten years is a reasonable time frame. Council member Mike Jewett said ten years will go very quickly and they want something done with it. He said the town is in a better position today to negotiate a longer term of the lease. Vail Town Council Minutes October 19, 1999 • M Eob reminded the Council that this was not the first round of negotiations, this is the third or fourth round. He said this is reasonable time frame but he will try to get more. Counci! member Bob Armour asked when would the town have to sign the lease. What would happen if, through the community facilities process, the use changes. Bob said there was $250,000 in the budget for improvements, but can't see how they could spend that much money for the space. However, if they improved the space and if the use is changed, they could have John Caldwell look at it again. Further discussion ensued. Mayor Rab Ford wanted a show of hands to see support an moving forward with this process. Everyone except Council members Mike Jewett and Bob Armour raised their hands. Council member Mike Jewett said the town is still in a better position to negotiate right now. Council member Bob Armour said he is passing around pictures of the West Vail fire for Council t0 reVIBW. As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:00 p.m. A Tl U'~~• ~ ~~ L ei ~onaldson ~~,,,~~l~~f Town Clerk ~a*'~~ LF ~A~~~~~~. `' ~~. `' ~ ~ ~ ~~ G ~ ~: nz . ~-.. Respectf ly ubmitt , Rob F rd Mayor 9 Vail Town Council Minutes October 19, 1999 WORK SESSION MINUTES • Tuesday, October 19, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 9, 1999. All members were present. Item No. 9, Other. Michael Arnett brought up the issue of the Lodging Quality Initiative request for funding in the $105,000 range. He recognized that although he had been absent from this meeting that he still felt very strongly this Lodging Initiative was something the Council should reconsider funding in a shared way with the lodging community. Upon further discussion, Sybill Navas made a motion, with a second from Michael Arnett, to approve up to $100,000 for the year 2000 Lodging Quality Initiative. A vote was taken and the motion passed 4-3, with Mike Jewett, Kevin b`aley and Michael Arnett in opposition. Michael Arnett stated he was in opposition only because he had not asked to request the full amount, but his request was more in line with a 50150 share with the lodging community. In later action at the evening meeting, the amount was lowered to $75,000, on a S-2 vote (Jewett and Foley opposed}. . In a separate action, Bob Armour discussed the naming of the park at the intersection of ArosalGarmisch in West Vail. Having spoken to the family of Lyndon E1lefson, and in order to defer to the wishes of the family, Michael Arnett moved, with a second from Bob Armour, to approve naming the park simply Ellefson Park. A vote was taken and the motion passed unanimously, 7-0. In yet another unrelated item, Sybill Navas stated that she had to leave Iast week's work session so she was unable to discuss with Council purchasing properties within the Town of Vail where the price per bedroom would cost $100,000 or less to house seasonal Town of Vail employees. Nina Timm presented a possible housing site at Vail dos Shone that had been listed for $235,000. The three bedroom unit was available immediately and was in a desixable location, due to the commercial aspect of the neighborhood. Sybill moved, with a second from Bob Armour, to direct staff to negotiate the purchase of this property. A vote was taken and the motion passed unanimously, 7-0. PABIaw • • 95 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY October 20, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Officer VAIL TOWN COUNCIf_ HIGHLIGHTS FOR OCTOBER 19 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --20 Year Employee Anniversaries The Council recognized Donald Gallegos and Mike Rose for 29 years of service to the town. Gallegos is a heavy equipment operator II in the Public Works Department, while Rose serves as the department's transit/parking manager. Each received $2,000 in recognition of their contributions to the town. --Supplemental Appropriation In preparation for the evening meeting, the Council reviewed an ordinance authorizing a supplemental adjustment to the 1999 budget. It was later unanimously approved on second reading. For details, see evening meeting briefs or contact Finance Director Steve Thompson at 479-211f. --Proposed revisions to Town of Vail Employee Housing Guidelines As a follow up to a discussion on Oct. 5, the Council reviewed proposed revisions to the Town of Vail Employee Housing Guidelines, including possible incomelasset caps. After reviewing appkicable guidelines from Aspen, Telluride and the Eagle County Down Payment Assistance Program, the Council added a provision to Vail's program requiring future applicants to verify that over 75% of their income is derived from working at an Eagle County business. The new requirement is intended to prevent wealthy individuals or "trust-funders" from participating in the purchase ofdeed-restricted housing. Also yesterday, the Council added a provision that gives applicants 1 to 1 credit for past residency status when those applicants experience a break in concurrent residency. Prior to the revisions, applicants were given no credit far previous residency status if there was a break in concurrence. In addition to the two revisions approved yesterday, the Council clari#ied 8 other guidelines a# its Oct. 5 meeting, including creation of an annual lottery to create a re-sale reserve list. All new housing product will continue to have its own lottery. For a copy of the revised guidelines, contact Nina Timm, Vai! Housing Coordinator, at 479-2144. --Discussion of Sale of Rockledge Road and Ptarmigan Road Properties In preparation for the evening meeting, the Counci] reviewed a pair of ordinances that address private encroachments an town-owned properties along Rockledge and Ptarmigan roads. Tom Steinberg, a former councilmember and president of the Eagle Valley Land Trust, who helped initiate the action, spoke in favor of the ordinance, while council candidate Diana Donovan . (more) ~~~ RECYCLED PAPER Add 1/TOV Council Highlights110-19-99 agreed the result will be great; however, Donovan expressed disappointment with a provision that allows property owners to receive GRFA credit as a result. Donovan also urged the Council to create a paperwork trail so as not to jeopardize the Real Estate Transfer Tax ordinance. Also yesterday, Art Abplanalp, representing 7 Rockledge Road property owners, asked that technical changes be made in the legal descriptions of the properties. For additional details, see evening meeting briefs and attached memo. --Open Space Board of Trustees Recommendation In preparation for the evening meeting, the Council reviewed a revised recommendation of designated open space properties forwarded to the Council by the 3-member Open Space Board of Trustees. The board is comprised of 5ybill Navas from the Town Council, Galen Aasland from the Planning and Environments! Commission and Town Manager Bob Mct_aurin. See evening meeting briefs for details. --Information Update There were two announcements: 1) Cauncilmembers, as well as Town of Vail employees must attend a customer service training session to meet eligibility requirements for the $599 merchant ski pass; 2) the recreation path lights near Red Sandstone School will experience power outages for the next few weeks as Holy Cross Energy finishes a system upgrade. --Council Reports Kevin Foley praised the accomplishments ofi the Alpine Gardens expansion in Ford Park following a recent visit, saying the town's financial support had been well spent. He said the gardens, with a new 30 ft. tall waterfall, will become the "crown jewel" of the park. Ludwig Kurz, who represents the Council on the Board of Directors of Vail Valley Community Television Channel 5, said the board would be sending a written thank you for Council's approval of a $2,500 equipment grant. In addition, Kurz said the station was preparing to launch two initiatives. One is a 30-minute television program aimed at introducing the area to seasonal employees; the other is a similar program offered in Spanish. Sybill Navas, who represents the Council on the Art In Public Pisces (AIPP) Board, reported on a recent mee#ing of AIPP in which plans were discussed for: 1) relocating the Sister Cities skier sculpture to Golden Peak; 2) installing pavers to the 10th Mountain Division soldier in Slifer Plaza; 3) adding a Christmas tree with lights to the amphitheater at Seibert Circle during the winter; and 4) requesting permission of the Tawn Council to transfer unspent project dollars into the 2000 budget (request was approved). Navas also noted the Seibert Circle project has been presented with a design award by the state chapter of the American Society of Landscape Architects. Bob Armour represented the town at the 23rd Annual Ski Hall of Fame induction ceremony aver the weekend. He said the event was well-organized and well-attended. He thanked Margie Plath of the Colorado Ski Museum for coordinating the event. In preparation for a meeting this week of the Vail Valley Tourism & Convention Bureau (WTCB) Board of Directors, Michael Arnett, who represents the Council on the board, asked for Council feedback on two agenda items (marketing district campaign and future of WTCB as a marketing organization). Although there was no feedback on the items listed above, Councilmembers reviewed a 2-2 vote occurring at the Oct. 21 mee#ing in which a $105,984 FY 2000 funding (more) Add 2/TOV Council Highlights/10-19-99 request for the Lodging Quality Initiative was defeated. Arnett said he was interested in resurrecting town funding at a reduced level, with the private sector increasing its financial support. Sybill Navas agreed with Amett's suggestion to revisit the proposal, saying the initiative was critical to Vaii's future viability, while Michael Jewett and Kevin Foley expressed opposition, questioning the appropriateness of public funding. Ludwig Kurz expressed support for the program, noting the funding would be a one-time contribution and would not involve government policing of private properties. Sybill Navas then moved to amend the FY 2000 budget #o include a $100,000 contribution to the Lodging Quality Initiative. The motion passed on a 4-3 vote with Foley, Jewett and Arnett voting against. Please note: the #unding amount was amended to $75,000 at the evening meeting on a 5-2 vote (Foley, Jewett against). --Other Michael Arnet# noted his attendance at Monday's candidate forum. Bob Armour thanked the staff for its follow-up in declining a public art proposal offered by an artist from France. After hearing positive feedback from community members, Armour suggested viewing a program now airing an Channel 5 featuring Frank Maguire who spoke recently to the Rotary Club about leadership, passion and vision. Following an update from Bob Armour regarding discussions with the Tashina Ellefson family, the Council voted 7-0 to Warne the new Arosa-Garmisch neighborhood park in West Vail in honor of Tashina's husband, Lyndon, an ultra-marathon runner who died tragically last summer while training in ftaiy. Many residents of the neighborhood had suggested naming the new park in Ellefson's memory. Armour said the family has given permission to name the park "Ellefson Park." Ground breaking for the park is scheduled to occur this fall. The Ellefson family continues to live in the West Vail neighborhood. Sybill Navas inquired about the status of an automatic fiorwarding system for Council voice mail. The Council's collective voice mail messages are currently being forwarded manually due to lack of an additional U S West switch. A system upgrade is planned after the first of the year. Navas also inquired about the status of a projec# to connect the Bald Mountain Road recreation path with a nearby bus stop. Also yesterday, at the suggestion of Sybill Navas, the Council voted 7-0 to direct Housing Coordinator Nina Timm to explore the purchase of additional condominium units #o be used to house seasonal Town of Vail employees for the winter with the possibility of offering the units to qualified buyers in the spring. Given the high cost of construction, Navas says it makes sense to consider the purchase of existing housing stock in the price range of $100,000 per bedroom or below. Ludwig Kurz suggested removal of the Ford Park $5 event parking signs as the town prepares for the transition to the winter ski season in which parking at Ford Park will again be free. Kevin Foley noted the Ford Park soccer fields have been re-sodded by the Vail Recreation District following use during WestFest. Foley also inquired about a condition of approval by the Design Review Board far the Dobson ice Arena locker room expansion regarding the relocation of trees. He also suggested the town consider a health insurance option for returning seasonal employees as an incentive for recruitment and retention. in addition, Foley inquired about the status of the Liansridge Loop street reconstruction project (nearly finished) and the Manor Vaii (more) Add 31TQV Council Highlights/10-19-99 Bridge project (abutment and footings work will take place this week). Also, Foley expressed his disappointment that benches in Lionshead had already been picked up and stored for the winter despite continued warm temperatures. Additional observations by Foley included: appreciation far the installation of safety fencing along the recreational path at the West Vail roundabouts and the new sidewalk in front of the Vail Athletic Club; and notification that lights in the Lionshead pedestrian area haven't been working at night. Michael Jewett echoed Foley's interest in researching the possibility of offering health insurance to seasonal workers. Town Manager Bob McLaurin said the topic was being reviewed as part of an overall insurance plan for town employees. Next, at the suggestion of Ludwig Kurz, the Council reviewed the Town Manager's Report which contained an update an Bob McLaurin's negotiations with City Market for use of the former Bright Horizons space to relocate the Library community room. While City Market has agreed to a 10-year tease which would cast the town approximately $100,000 annually for the cost of maintenance and utilities, Michael Jewett said he'd prefer the town negotiate a longer term lease. At the evening meeting, the Council directed McLaurin to continue those negotiations. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation --Consent Agenda The Council voted 7-0 to approve the consent agenda which included second reading of two housekeeping pension amendment ordinances and second reading of an ordinance de- annexing six federally-awned parcels from the Town of Vail boundaries as part of the land ownership adjustment agreement signed in 1997 between the town and the U.S. Forest Service. --Sale of Rockledge Road Parcel The Council voted 6-1 (Foley against) on first reading to approve an ordinance au#horizing the town manager to enter into a contract tp convey 21,200 sq. ft. of Town of Vail land acquired from the U.S. Forest Service in the 1997 Land Ownership Adjustment Agreement to property owners on Rockledge Road where there are now private improvements, such as landscaped #ront yards, on the land. Town Attorney Tom Moorhead said there is the potential far the town to see a return of $1.4 million an the sale of the Rockledge Road properties. Under the terms of the sale, no improvements can be constructed on the property, although homeowners will benefit through an increased lot size which would net slight increases in allowable square footage and site coverage. Also, land on the south side of Rockledge Road will be re#ained by the town with a deed restriction to provide a buffer between the road and U.S. Forest Service lands. During discussion, Moorhead advised the Council to consider the sale as an independent action with no ties to previous land exchange actions, including the town's 1995 purchase of the Trapper's Run property for $2.5 million, which was eventually traded to the Forest Service as part of the Land Ownership Adjustmen# Agreement. Once approved on second reading, the Rockedge Road properties will be replotted as larger lots and rezoned as PrimarylSecondary. For more information, see attached memo or contact Community Development Director Russell Forrest at 479-2146. (more) Add 41TOV Council Highlights110-19-99 --Safe of Ptarmigan Road Parcel The Council voted 5-1 (Foley against and Armour recusing himself) to approve first reading of a second ordinance authorizing the town manager to enter into a contract to convey 39,935 sq. ft. of Town of Vail land acquired from the U.S. Forest Service in the 1997 Land Ownership Adjustment Agreement to property owners on Ptarmigan Road where there are now private encroachments on public property. This transaction has a potential return to the town of approximately $1.2 million. The terms of this safe also forbid property owners to make improvements to the property, although homeowners will benefit through an increased lot size. In addition, the town would convey development rights of 4.3 acres of undeveloped land on the south side of Ptarmigan Road to the Eagle Valley Land Trust and would be compensated far the. full value of the land based on an appraisal. This transaction would preserve the land as open space in perpetuity and would enable the town to retain ownership of the 4.3 acres. In voting against the sale as he did with the Rockledge Road property, Kevin Foley criticized the action, saying the town wasn't getting enough money for the parcels. In response, 5ybill Navas said the appraisal was based on an open space valuation, not as developable property. Ludwig Kurz agreed, saying the town was honoring an agreement it made to work with the Forest Service in a straight-forward and honest manner in an effort to protect open space. Also, Michael Jewett reminded Councilmembers it was never the #own's intent to allow lands acquired through the Land Ownership Adjustment Agreement to be developed. Bob Armour had recused himself from the discussion, noting that one of his ski school clients was involved fn the proposed purchase. For more information, contact Community Development Director Russell Forrest at 479-2146. --Designation of Open Space Parcels The Council voted 7-0 on firs# reading to place 5 parcels totaling 14.71 acres into the town's designated open space classification for protection in perpetuity unless voters determine otherwise. Those properties, as recommended in the voter-approved Open Space Board of Trustees process, include: the yet-to-be-constructed Arosa-Garmisch neighborhood park {2.6fi acres); a portion of Buffehr Creek Park {1.1 acres); a riparian area along the Booth Creek stream tract (3.89 acres); an unplatted parcel south of Main Gore Drive in East Vail (4 acres); and Booth Creek Park (3.06 acres). Yesterday's first reading approval followed defeat of a similar proposal on a 5-2 vote at Council's July 6 meeting (a super majority vote of 6 ar more is needed to pass). At the time, Councilmembers Michael Jewett and Kevin Foley had voted against the measure, suggesting the 3-member Open Space Board of Trustees be reconvened to review its recommendations with the public. That meeting occurred Oct. 7 and resulted in the addition of the Booth Creek Park property to the list, as well as an explanation of the process and criteria to the public. !n voting to support the revised recommendation from the Open Space Board, Michael Jewett and Kevin Foley expressed their appreciation for revisiting the process. Sybill Navas, the Council's representative to the board, agreed the Oct. 7 review was beneficial to those who attended the session as it helped to clarify misunderstandings. In the future, she said the Board of Trustees recommendation process will include a public meeting on the front end, which had been an oversight earlier in the year. She then reminded the community the open space designation fs an ongoing process in which properties are continually assessed to determine if they meet the designation criteria. Since 1995 when voters overwhelmingly amended the Town Charter to require a vote of the people before certain designated parcels of open space can be sold or significantly changed, 14 town-owned parcels totaling 382 acres have been placed into the open space designation. The most notable parcels include Bighorn Park, Katsos Ranch Park and the stream trac# in Vail Village. For more information, contact Russell Forrest, Community Development Director, at 479-2146. (more) Add 51TOV Council Highlights110-19-99 --2000 Budget The Council voted 5-2 (Foley, Jewett against} to approve second reading of the 2000 Town of Vail budget which was amended to include a $75,000 contribution to assist in the funding of the Lodging Quality Initiative. The Council had previously defeated a motion to fund the initiative at the $105,9$4 level in 2000 on a 2-2 vote at its Sept. 21 work session. But in resurrecting the issue, Sybill Navas said she felt it was critical to move the ini#iative forward in 2000. The Council previously authorized $19,064 from 1999 funding to help with the start-up. In voting against the measure, both Foley and Jewett said they couldn't support use of tax dollars for what appeared to them to be a private sector initiative. Jewett also characterized the program as heavy- handed. But in offering support for Navas' interest in reconsidering the funding request, Michael Arnett said it was important for the fawn to be involved in a one-time grant to get the program up and running to ensure guests know what they're buying when they book a room. He said the town's funding could be justified in the same manner as its contributions to the Vail Valley Foundation and the Bravo Colorado Music Festival Similarly, Ludwig Kurz said Vail must make funding commitments that are directly related to the resort's economic viability. He said the lodging quality issue is as critical as the employee shortage and employee housing problems. Kurz also emphasized the #own, by contributing to the funding, would not have direc# involvement in administration of the program. Yesterday's 5-2 approval of the Town of Vail budget for 2000 calls for collecting and spending $34.3 million. The budget includes a 5 percent projected increase in sales tax collections over 1999 as wall as $500,000 in expense cuts due to elimination of 9.6 full time equivalent positions. For more information, con#act Finance Director Steve Thompson at 479-2116. --Supplemental Appropria#ron The Council voted 7-0 to approve second reading of a supplemental appropriation to the 1999 budget, which reduces the overall budget by $43,781 due to the reduction of $1.9 million in capital projects as a result of slow revenue growth. For more information, contact Finance Director Steve Thompson at 479-2116. --Resolution Approving the Law Enforcement Assistance Fund (Leaf} Contract In a housekeeping measure, the Council voted 7-0 to approve a resolution authorizing the town manager to enter into a con#ract with the Colorado Department of Transportation to receive a $21,0000 grant for enforcement of laws pertaining to driving under the influence of alcohol or drugs. --Town Manager's Report In a discussion #hat began during the work session regarding the former Bright Horizons space at City Market, Councilmembers directed the town manager to continue negotiations for the space. See work session briefs for additional information, or contact Bob McLaurin at 479-2105. UPCOMING DISCUSSION TOPICS October 28 Work Session PPCIDRB Report Discussion on 2 Year Budget Process November 2 Work Session November 2 Evening Meeting TBD Second Reading, Ordinance 31, re: Ptarmigan Rd. Second Reading, Ordinance 30, re: Rockledge Rd. Second Reading, Ordinance 32, re: Open Space # # # -- ~l~~H ~~ ou~ro~ vA1L 7S South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY October 6, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Officer VAIL TOWN COUNCIL HIGHLIGHTS FOR OCTOBER 5 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Clarification and Potential Changes to the Town of Vaii Employee Housing Guidelines With 11 housing lotteries under the town's belt and no lotteries currently underway, Housing Coordinator Nina Timm asked Council for direction regarding possible revisions to the qualification guidelines for Vail's employee housing program. The Council clarified andlor agreed to pursue the following: • the lottery will continue to be limited exclusively to those who do not currently own real estate in Eagle County (several homeowners from downvalley had expressed interest in participating in the lottery to move back to Vail and there had been interest by owners of 1-bedroom units in Vail wanting to move into larger units) • prohibit use of a quit-claim deed mechanism from one partner to the other or to a trust or business to enable lottery eligibility • continue to consider an equitable weighting system for longevity that accounts for those who move away, then return versus the current system of only counting current or consecutive years of living in Vail • allow full standing in the lottery for full-time students pursuing education elsewhere so long as residency is retained through a drivers license and voter registration; this standing would be goad far an unlimited number of years so long as the applicant can prove corresponding full-time student status • Use federal tax return forms to determine the number of dependents claimed by a family; this would be required to meet the minimum family size requirement (3 people fora 3- bedroom home) • pregnancy can be counted towards meeting the minimum family size requirement as long as there is a note from an Eagle County doctor • explore possible revisions to the currently approved capital improvements requirements • explore the creation of caps on income and assets to exclude participation in the lottery by those who can afford to buy housing on the open market • when there is a clear winner of the lottery, award the unit at the time points are determined • create a permanent reserve list of qualified buyers for resale units and update the list annually; create separate reserve lists according to unit size During discussion, Diana Donovan, a council candidate, objected to the town`s employment requirement of an average of 30 hours a week, saying the requirement should be 40 hours a week. But mast councilmembers said the 30 hour requirement was more reflective of the (more) ~~~ KECYCLED PAPER Add 11TQV Council Highlights/10-b-99 seasonal nature of many resort jobs. For more information, contact Nina Timm at 479-2144. --Employee Housing Unit Standards The Council reviewed a list of potential revisions to the Town Code intended to improve private sector interest in creating employee housing units (EHUs) within the town's residential zone districts. The list was triggered by citizen suggestions during the Vail Tomorrow and Common Ground processes to remove barriers and improve incentives. After a presentation by Chief Planner Dominic Mauriello that included recommended changes such as reducing minimum lot sizes for employee housing units, allowing far 250 credits and removal of garage requirements far EHUs, Councilmembers asked for additional discussion opportunities before preparing the changes in ordinance form. The Council directed staff to look at provisions requiring EHU's on large lots with large homes. During discussion, Diana Donovan, a council candidate, expressed concerns about the proposed changes, saying the town shouldn't be involved in providing incentives for property upgrades because it artificially inflates property values. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --De-Annexation of U.S. Forest Service Properties In preparation for the evening meeting, the Council reviewed an ordinance that would de-annex six federally-owned parcels in the Town of Vail to complete the 1997 land ownership adjustment agreement between the town and the U.S. Forest Service. For details, see evening meeting briefs. --Budget Review In preparation for the evening meeting, the Council reviewed an ordinance adopting the 2000 fiscal year budget. In so doing, the Council claritled its inten# to leave the Park Free After 3 program intact for another season. See evening meeting briefs for details. --Supplemental Budget Review See evening meeting briefs far details. --Public Accommodation Zane District Amendments In preparation for the evening meeting, the Council received public comment from Jim Lamont of the East Village Homeowners Association regarding this ordinance and agreed to modify the measure to accommodate concerns from the homeowners association. See evening meeting briefs far details. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Review of Youth Recognition Award Winners' Trip to Australia The Council heard from Emily Sargent and Jared Staber, winners of the 1999 Vail Youth Ambassador Award, sponsored by the Town of Vail. Sargent, a senior at battle Mountain High School and Staber, a senior at Vail Mountain School, traveled to Mt. Buller, Australia during the summer in recognition of their student achievement. Both said they had a memorable experience and are planning a return visit soon. Selection of the 2000 award winners will be announced next spring. (more) Add 2/TOV Council Highlights/10-5-99 --Consent Agenda The Council voted 7-0 to approve the meeting minutes of Sept. 7 and Sept. 21, as well as appointment of Karen Morter, Jeannie Tilkmeier, Mary Jo Allen and Vi Brown as election judges for Nav. 2 Town of Vail regular municipal election which is an at-the-polls election #o be held at the Vail Municipal Building. --Town of Vail 2000 Budget The Council voted 6-1 (Foley against) on first reading to approve an ordinance approving a $34.3 million annual budget for 2000. The budget includes a 5 percent projected increase in sales #ax collections over 1999 as well as $500,000 in expense cuts due to elimination of 9.6 full time equivalent positions. Although the 2000 budget shows ayear-end surplus of $6,000 in the general fund, the fawn's five-year financial projection shows deficit spending of $1 million by 2003. As a result, Finance Director Steve Thompson said the need far new revenue sources andlor additional cuts in expenses will remain a priority in preparation of the next biennial budget for 2001-2002. In voting against approval of the 2000 budget, as he did during the 1999 budget process, Foley repeated a concern that the budget cuts didn't go far enough. For more information, contact Finance Director Steve Thompson at 479-2116. --Amendment to Town of Vail Employees' Pension Plan The Council voted 7-0 to approve first reading of an ordinance to amend the Town of Vail employees' pension plan in compliance with changes in federal law and to allow for daily valuations of participant accounts. --Amendment to Tvwn of Vail Police and Fire Employees' Pension Plan Similarly, the Council voted 7-0 #o approve first reading of this ordinance, which also reflects compliance with changes in federal law and to allow for daily valuations of participant accounts. --Supplemental Budget Appropriation The Council voted 7-0 to approve first reading of a supplemental appropriation to the 1999 budget, which reduces the overall budget by $150,781 due to the reduction of $1.9 million in capita! projects as a result of slow revenue growth. For more information, contact Finance Director Steve Thompson at 479-2116. --De-Annexation of U.S. Forest Service Properties The Council voted 7-0 to approve an ordinance an first reading to de-annex six federally-awned parcels from the Tawn of Vail boundaries. The parcels are owned by the U.S. Forest Service. De-annexa#ian will complete a land ownership adjustment agreement signed in 1997 between the town and the U.S. Forest Service. By exchanging lands of like-value, the town was able to swap three parcels totaling 74 acres to the Forest Service in exchange for 11 properties totaling 62 acres from the Forest Service for the purpose of resolving boundary conflicts. So when six federal parcels remained within the town's boundaries and no remaining town-owned lands to be swapped of like-value, the 1997 agreement included a de-annexation provision for the remaining parcels. Those lands include Trapper's Run in West Vail, Parce! H in Fast Vail and Parcel C by Lift 1. For more information, contact Russell Forrest, Community Development Director, at 479- 2146. --Public Accommodation Zone District Amendments The Council voted 6-1 (Navas against) to approve a modified ordinance an second reading to amend the Public Accommodation Zone District. The ordinance codifies increased development (mare) Add 31TOV Council Highlights/10-5-99 standards that have been approved through recent Special Development Districts. The changes apply to 17 properties, mostly in the Vail Village area. Proposed by Johannes Faessler of the Sonnenalp, the updated development standards are intended to reduce an applicant's rekiance on the Special Development District process, thereby elimina#ing uncertainties and last-minute negotiations. The ordinance was modified during the afternoon work session after Jim Lamont of the East Village Homeowners Association expressed concems about a provision that would have allowed increases in a building's commercial space allocation as a condi#ional use. Lamont argued successfully that increased commercial space may not be compatible in surrounding residential neighborhoods and the provision was eliminated from the ordinance. Also at Lamont's suggestion, loading and delivery was added to the list of examples that could be required of off-site impact fees. During public discussion, Diana Donovan, a former Planning and Environmental Commission member, urged the Council to vote against the ordinance. She described the measure as inappropriate, saying it was a rezoning matter rather an amendment. In voting against the ordinance, Navas reiterated her concern regarding an amendment to the urban design guide plan that was included within the ordinance. Following Council's approval of the ordinance, Johannes Faessler thanked the Council. He said approval will now send a signal to people that it's OK to "start dreaming again." Jim Lamont thanked the Council far its spirit of compromise and urged the town to move forward with an update of the Vail Village Master Plan. For additional information, contact George Ruttier in the Community Development Department at 479-2145. --Temporary Use of the Vacated VRD Space at the Vail Public Library The Council voted 7-0 to authorize an application far a conditional use permit to convert the basement of the Vail Public Library, which is currently empty following consolida#ion of offices by the Vail Recreation District, into temporary housing for 5 Town of Vail seasonal bus drivers. Assistant Town Manager Pam Brandmeyer presented the concept, which includes spending approximately $10,p0i} to convert the space into 5 bedrooms with a shared kitchen, living space and bath. The cost of the conversion could be recouped through monthly rental fees, she said. The additional bedrooms are essential, ~Brandmeyer said, since the town has already fast 2 potential bus driver candidates to other jobs tied wi#h housing. Counciimembers called the concept "brilliant" and expressed confidence that compatibility concerns expressed by Library Director Annie Fax could be addressed appropriately. The conditional use proposal will be heard by the Planning and Environmental Commission at its Oct. 25 meeting. Adjacent property owners will be notified. For more information, contact Brandmeyer at 479-2913. --Information Update Announcements included: the 5 year TOV employee recognition dinner will be held Oct. 28; the Open Space Committee will meet at 7 p.m. Oct. 7 in the Counci! Chambers; and Counci! candidate forums and discussions are scheduled for Oct. 12 and Oct. 18. --Counci! Reports Noting that Aspen was pursuing a ban on the use of cellular phones while driving, Kevin Foley wondered if the Vail Town Council would be interested in such a pursuit. Bob Armour suggested monitoring Aspen's efforts a while longer before launching a discussion in Vail. Ludwig Kurz announced Eagle County's acceptance of a counter-offer by the Eagle County Recreation Authority to sell the Berry Creek 5th parcel. The agreement, which includes an eventual intergovernmental agreement (IGA) between the Tnwn of Vail and Eagle County far development of the affordable housing component on the property, represents the first time the (more) . Add 4lTOV Council Highlights/10-5-99 town and Eagle County have come together as partners to develop affordable housing. in response to a question from Bob Armour, Kurz said proceeds from the sale of a portion of the property to the Upper Eagle Regional Water Authority will be kept in escrow to be used as seed money by Eagle County for recreational purposes an a 1-to-1 matching basis. Armour called t transaction a "win-win." Michael Jewett noted that he had attended the Eagle County Commissioners meeting in which approval of the counter-offer for Berry Creek Fifth was unanimously approved and that spirits were high. he Sybill Navas provided an update on the fawn's wayfinding project in which directional signs for vehicles and pedestrians will be improved. She said a full presentation would be made to the Town Council in November outlining the proposed improvements. Navas also noted a recent dinner which was held with elected officials from Mammoth I-akes, Calif. The group was #ouring Vail, Beaver Greek and other nearby resorts as part of afact-fording retreat. --Other Michael Arnett congratulated those involved in the Berry Creek Fifth negotiations, while Bob Armour thanked the town for repairing a clock in the Council Chambers. Sybill Navas inquired about the status of a study on the impact of magnesium chloride, noting that Aspen may be using a new chemical this winter as a de-icer. Michael Jewett inquired about an agenda for Thursday's Open Space Committee meeting, while Kevin Foley concluded the meeting by wishing the Denver Broncos luck. UPCOMING DISCUSSION TOPICS October 92 Work Session PECIDRB Report E-911 Board Presentation October 79 Work Session Donald Gallegos, 20 Year Employee Anniversary Mike Rose, 20 Year Employee Anniversary Off-Street Parking Discussion October 79 Evening Meeting First Reading, Model Traffic Code Second Reading, De-Annexation Second Reading, Town of Vail 2000 Budget Second Reading, Supplemental Appropriation Second Reading, Police & Fire Pension Amendments Second Reading, Employee Pension Amendments # # # .e VAIL TOWN COUNCIL -MINUTES TUESDAY, October 5, 1999 7:00 P. M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, October 5, 9999. The meeting was called to order at approximately 7:00 P. M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Kevin Foley Sybill Navas Michael Jewett Bob Armour Mike Arnett STAFF MEMBl=RS PRESENT: Pam Brandmeyer, Assistant Town Manager STAFF MEMBERS ABSENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Parkicipation. There was no ci#izen participation. The second item on the agenda was the consent agenda: A. Approve the Minutes from the September 7 and 21, 1999 meetings. B. Appointment of the Election Judges. Council member Bab Armour made a motion to approve the consent agenda approving the minutes from the September 7 and 21, 1999 meetings; and appointing Karen Morter, Vi Brown, Jeanne Tilkemeier and Mary Jo Allen as election judges for the 1999 Regular Municipal Election for the Town of Vail. Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the review of the Youth Recognition Award Winners' trip to Australia. Council member Sybill Navas introduced Jared Staber and Emily Sargent who were the local students that were sent to Australia. Jared Staber said they had "tons of fun" in Australia. He stated the experience was a great opportunity for him. He stayed with a host family, which added tremendously to the experience. He worked at Mount BulEer on the mountain as a ski instructor and also worked in a retail business. Since he had not worked in these areas in the Vail Valley, he believes this opportunity has opened up options here for him. Emily stayed with a host family that was farther away from the mountain and worked for the local government. Her family was great and their daughter Sara came to Vail. They both were able to visit several sites in Victoria and a number of wild animals. The experience was definitely a good one and it forced them to be more independent and they were able Town of Vail Coancil Minutas October S, 1999 to meet Tots of new people. They thanked the Council for allowing them participate in the exchange program. Mayor Rob Ford asked them if they wanted to go back to Australia again. Jared said they were already planning a trip back. Mayor Rob Ford thanked them for the update. The fourth item on the agenda was first reading of Ordinance No. 25, Series of 1999, an Annual Appropriation Ordinance: Adopting A Budget And Financial Plan And Making Appropriations To Pay The Costs, Expenses, And Liabilities Of The Town Of Vail, Colorado, For !ts Fiscal Year January 1, 2000, Through December 31, 2000. Steve Thompson, Finance Director, gave a quick background review. He stated this is a modification to the approved bi-annual budget. The amendments are to the budget numbers on the approved 2000 budget the Council approved in 1999. The annual budget needs to be adopted each year and these are amendments to this budget. Mayor Rob Ford said they have had several opportunities to amend and review this document to date. Council member Ludwig Kurz made a motion to approve on first reading, Ordinance No. 25, Series of 1999, and Council member Bab Armour seconded the motion. Council member Kevin Foley said staff needed to be more proactive, and cut out dollars department by department, and be more precise. He was concerned about salaries and benefits. Council member Bob Armour asked if expenditures were reduced in salary and benefits. Steve said that nine and one-half positions were dele#ed and there was $500,000 cut out of the budget. Council member Mike Arnett said the approval of this ordinance doesn't mean they can't cut out other expenditures in the future. Steve said there are still actions taking place to reduce the budget numbers, including insurance numbers. Council member Sybill Navas said Kevin was concerned with the budget and this issue last year. She stated her concern is that they need to look carefully at the budget because the next few years budgets and balancing them will be a concern. Steve said this process is in place now and the staff would continue to look closely at costs. He stated there are still reorganizations and shifting being done throughout the town. He said the staff would be back in front of the Council in December to discuss the mill levy and property taxes. A vote was taken and the motion passed, 6-1, Council member Kevin Foley agains#. Town of Vai! Council Minutos October 5. I999 The fifth item on the agenda was first reading of Ordinance No. 26, Series of ~ 999, an Ordinance, Third Amendment To The Town Of Vail Employees' Pension Plan. Steve Thompson, Finance Director, stated the amendments to the pension plan are necessary to adopt changes to the tax law and to amend the plans for the change to daily valuation of participant's assets in 1999. This amendment changes the language to accommodate the changes as mandated by law. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 26, Series of 1999, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The sixth item an the agenda was first reading of Ordinance No. 27, Series of 1999, an Ordinance, Third Amendment To The Town Of Vail Police And Fire Employees' Pension Plan. Steve Thompson, Finance Director, said the amendments to the pension plan are necessary to adopt changes to the tax law and to amend the plans for the change to daily valuation of participant's assets in 1999. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 27, Series of 1999, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was first reading of Ordinance No. 28, Series of 1999, an Ordinance Making Supplemental Appropriations and Budget Adjustments From The Town of Vail General Fund, Dispatch Services Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Reaf Estate Transfer Tax Fund, Facilities Maintenance Fund Of The 1999 Budget And The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto. Steve Thompson, Finance Director, said this is the second supplemental appropriation for 1999. He stated the majority of the proposed supplemental appropriations were presented with the second quarter financial report and discussed with the Council at the August 24, 1999 work session. He said the shaded line items were added since the last meeting. He also said there is a net reduction in total budgeted expenditures due to the reduction of $1.9 million in capital projects. The staff is adjusting the amount of expenditures out of the capita! fund, due to the revenues brought in this year and the only addition is reducing building revenues in the amount of $150,000. Council member Bob Armour asked for clarification of the reduction. Council member Kevin Foley was concerned about the overtime far special events far Police Dept and Public Works. He said he wants more budgeting and preparation done before hand to cut down these costs. Council member SybiEl said there was a 'wrap-up' meeting for WestFest and stated there could be significant reductions in cost for preparations in the years to come because of the efforts made this year. Town of Vai[ Council Minutes October 5, 1999 Pam Brandmeyer, Assistant Town Manager, stated the town could handle the overtime through salary savings and that the police department and the public works departments said they could reduce overtime by 50-60% next year by preparing staff to work on straight time. Further discussion ensued. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 28, Series of 1999, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was first reading of Ordinance No. 29, Series of 1999, an ordinance disconnecting those properties as outlined in the exchange agreement between the Town of Vai! and the United States Forest Service as adop#ed and approved in Resolution No.3, Series of 1997. Russ Forrest said this ordinance was instituted to fulfill a contract with the Forest Service. He stated that in February of 1997, the Town of Vail entered into an agreement with the United States Forest Service to exchange certain properties in and around the town. Part of the agreement required the Town of Vail to de-annex these properties to fulfill the terms of the Exchange Agreement. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 29, Series of 1999, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The ninth item on the agenda was second reading of Ordinance No. 23, Series of 1999, an ordinance amending Chapter 7, Section 12, Public Accommodation Zone District, Chapter 2, Section 12 Definition and Chapter 10, Section 12 of the Town of Vail Zoning Regulations to allow for text amendments to the development standards prescribed for the Public Accommodation Zone District; providing definitions of "Fractional Fee Club Unit", "Lodge", and "Substantial Off-site Impact"; revising the parking requirement calculation for a fractional fee club unit; and setting forth details in regard thereto. Mayor Rob Ford stated discussion and this process has been on-going for several months. George Ruther, Senior Planner, stated on Monday, June 28, 1999, the Town of Vail Planning & Environmental Cornmissian reviewed and unanimously recommended approval of the proposed text amendments to the Town of Vail Zoning Regulations, pursuant to Chapter 3, Section 12 of the Town Code. George said there were several changes made to the ordinance per the discussions with Town Council. He discussed each of the changes with the Council. He also reiterated the applicant has been to fourteen meetings throughout this process. Mayor Rob Fard asked if the concerns of the East Village Home Owners Association have been addressed. George stated the concerns had been addressed. Town o£Vail Council Minutes October 5, 1999 Diana Donovan, a loco! resident, said this project may have been in the process for a long time but the discussions #ook place mostly at work sessions and said the work sessions were not a public venue. She said this was a ridiculous proposal and that no one on the Council returned her phone calls. She said Mr. Faessler always does a good job but this does not guarantee it will be good quality in 1Q years. She stated this ordinance was not fair to other developments. She stated she thought this was a rezoning and not an amendment. Her concern is that the Special Development District {SDD) process is still in place but it isn't being used. She was on the Planning and Environmental Commission {PEC) far 14 years and felt the current SDD process worked. She said the Council is taking away most of the bargaining chips with #his amendment. She feels staff is not working with the SDD process appropriately, and it is not a part of their job to rework the regulations to help an applicant. She said the applicant needs to work with the regulations already in place. Most processes and regulations have worked so far and she feels this is a mistake to pass this ordinance today. Council member Mike Arnett made a motion to approve an second reading, Ordinance No. 23, Series of 1999, and Council member Michael Jewett seconded the motion. Council member Kevin Foley asked about applications for a Public Accommodation (PA) Zone District, and would that application be'kicked back', and would it be covered under an SDD or a PA District. George said the staff looks at the underlying zoning of the property. Russ Forrest, Community Development Director, said this ordinance does not eliminate anyone from applying for an SDD in the future. Council member Sybill Navas said she says it is a matter of a difference of opinion between the Council and Diana Donovan. She said a rezoning may have been more appropriate at a different time but this was not done in the beginning. Sybill stated she hopes that the Council doesn't drop the ball and look at the Vail Village Master Plan {WMP) and guidelines throughout this process. She said the Council is looking at something that is not too much different than what we have currently. We need more hotels and redevelopment of hotels. She said she continues to have a problem with the amendment and said she will oppose the vote for passing the ordinance but is not against the content of the ordinance. Council member Mike Arnett said the request was to insure the potential grass residential floor area {GRFA) was not abused, so there would not be an inferior product and not to change the underlying zoning. A vote was taken and the motion passed, 6-1, Council member Sybill Navas against. Johannes Faessler, the applicant, said the staff worked hard over the last year and a half. He also said the old PA Zone District regulations were not very good and it was clear that this change was necessary by zone district versus tied to a building. He thanked the Council for looking at the total zone district versus a specific property. He agreed with Sybill that in an ideal world, looking at the master plan to clean up the regulations would be ideal. He said the approval of this ordinance sends a signal to the Town of Vail Council Minutes October 5, 1999 community about the Council acknowledging that this will help Vail be competitive again. He doesn't think Diana is right and feels that goad things will come out of this approval. .lim Lamont, representing the East Village Home Owner's Association, said he echoed Sybiil's comments regarding certain aspects of the Vail Village Master Plan that needs to be addressed in a timely manner. The elerrenth item on the agenda was the Town Manager's Report. There was no further information to report. Pam Brandmeyer stated there was a shortage of space for seasonal employees. She discussed the possibility of a temporary use of the vacated Vail Recreation District (VRD) space below the Vail Library. She said there are 12 Australians coming to work for Vail this winter season, and there are still 12 critical positions to be filled. There are two possible places to review for possible solutions, Bright Horizons and the VRD space. The Community Development Department staff said they would need to have a conditional use permit application for these spaces as soon as possible. She said John Gallegos, with Facilities Maintenance, reviewed the VRD space and thought five separate spaces or bedrooms could be accommodated there. There would need to be changes to the restroom and add a kitchen area. The former conference room would become the common living area and would have individually locked bedrooms. She said Krista Miller, with Human Resources, made offers to people for the bus driver positions and they were turned down because they took jobs that offered housing with the job. She is requesting the green light from Council to move forward with this process. The property is in a special use zone district, which would allow for this conditional use. Council member Bob Armour asked Russ about the types of dwelling units and conditional uses. Russ Forrest said dwelling units are based on the number of kitchen facilities, and this one would be considered a one dwelling unit. Pam stated that Vail Associates has been successful in putting this type of dwelling accommodation together. Council member Sybill Navas said Annie Fox, Vail Librarian, has concerns about whether or not seasonal housing is a compatible use with a library in the same building. There are security issues, and concerns that the staff room is being remodeled and would take approximately 4-6 weeks to complete. Staff was going to moue downstairs into the VRD space while their remodel was being done. Also, the use of the community room to house staff during the remodel may be a concern to the community since this room is utilized heavily by the community. Pam said Mike Rose stated noise has not been a problem in the past. Pam said the control of the tenants would be the responsibility of the town and that if the tenants could not control the noise, they would be out. She said she and Mike don't share that concern. Council member Mike Arnett asked how the estimates were reached. Town of Vail Council Minutes October 5, 1999 Pam said John worked an a very quick, broad estimate. A local architect has offered cabinets. This project would be managed by Nina Timm, Housing Coordinator and Krista Miller, Human Resources Representative at the Town of Vail. Council member Sybill Navas stated community facilities department would be doing a remodel in April of 2000 in that section of the library into a learning and tech section. She said by law, the town can not have out of country employees past April 20, 2000. Pam stated there is no entrance into the library from the VRD space. Council member Bob Armour asked if same sex employees would be in this space since there is only one bathroom. Pam said this could probably work out that way. She asked if Council wanted to direct staff to house same-sex employees at this space since there is only one bathroom. Council member Kevin Foley asked about hot water heater. Pam said there was plenty of hot water to make this work. Council member Mike Jewett asked about security for this site. He said he would feel comfortable about moving forward with this project without a site visit. Council member Bob Armour said Annie Fox was concerned about security. Pam said there are no internal passageways into the library space. 1=urther discussion ensued about noise, security, venting, hot water systems, Russ said all adjacent property owners would be notified of this project through the conditional use process. Pam stated the funds for this remodel would come out of the general fund. The costs would be a complete wash. She said the Australians have stated this type of housing is very common and is acceptable in Mount Buller. Council member Mike Arnett said when total costs are known it should be divided by five so the costs are recovered. Chuck Ogilby, a local business owner, said this is brilliant thinking and said Pam should get a big medal. Council member Sybill Navas said when she heard about the money being spent for annual leases the town should take some money from the fund balance and buy real estate for employees to use. Council member Mike Arnett made a mo#ion to approve this project proceed to the Planning and Environmental Commission (PEC}, and to look into the five bedroom Town of Vail Council Ivxinutes October 5, 1999 space at the VRD space and to receive final figures for the remodel at the time it goes through the PEC process. Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 7-(]. Pam invited the Council to the Town of Vail Five-Year Employee dinner on Thursday, October 28. Council member Kevin Foley and Bob Armour stated they would not be able to attend. Council member Sybill Navas reminded Council about the Open Space meeting on Thursday. Suzanne Silverthorne had media advisories on the Council Candidate Forum dates which will be held on October 12, 1999 and October 18, 1999. Council member Kevin Foley stated there were press releases about Aspen looking at banning cell phones in vehicles and asked if there was any interest in banning them here in Vail. Mayor Rob Ford said this was done in the Mid- West. Council member Bab Armour said it would be good to watch what Aspen does with this issue. Council member Ludwig Kurz said the Eagle County Commissioners accepted the counter proposal on the Berry Creek 5th Filing property. Mayor Rob Ford thanked Ludwig Kurz and Tom Moorhead for their hard work on the Berry Creek property. Further discussion ensued. Council member Sybill Navas reported the Wayfinding Committee met yesterday and the team doing the design is on schedule and they hope to be scheduled at the Town Council meeting following the election. She has learned a lot about the impact of signs. Council member Ludwig Kurz stated he had dinner with the Mammoth Lakes Town Council and they shared information. Council member Michael Arnett said he would be out of town next week and he will miss the Candidate Forum of October 12, 1999. He congratulated Luddie and Tom on the Berry Creek 5th sale. Council member Sybih Navas said there was an article in the newspaper last week on a new chemical being used on the streets. Pam said discussion is currently being held but stated the chemica! is very expensive. Town of Vail Council Minutes Qctober 5, 1994 Councii member Mike Jewett asked if there would be a specific agenda at the Open Space committee meeting on October 7, 1999. Council member Sybill Navas said her in#entions at the meeting would be to review the criteria for property and to propose a review of the selection that was presented to Council that was previously denied and ask for further public input. Also, they will look at the map and clarify how decisions were made and what may happen in the future. Council member Ludwig Kurz said in regard to the Berry Creek 5t" Filing, this is the first time two major entities would be entering to an Intergovernmental Agreement (IGA) for employee housing. He said the County is very positive about it and the Town of Vai! should be too. As #here was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-9. The meeting was adjourned at 8:15 p.m. Respec y sub to , Rob'Ford Mayor ATT Lore Idson 1199ISPPlPIPP)! `\~yilL11 4ql/, . Town Clerk 1`,;:~~~~~~ ~F ''qi~.`'°°°f',y: ~IAF, - ...~~. ~fy. ~. • Town of Vail Council Minutes October 5, 1999 • WORK SESSION MINUTES Tuesday, November 16, 1999, 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 16, 1999. Everyone was present. Item No. 1, Appointment of the Two Year Election Commission. A motion was made by Kevin Foley, with a second from Sybill Navas, to appoint Karen Morter and Mary Jo A11en to a two year term. A vote was taken and the motion passed unaniz~n.ously, 7-0. Item No. 2, Appointment of the Municipal Judge. A motion was made by Kevin Foley, with a second from Sybill Navas, to appoint Buck Allen to a two year term. A vote was taken and the motion passed unanimously, 7-0. Item No. 3, Committee Appointments. Please see attachment. Following discussion of all 25 items, a motion was made by Kevin Foley, with a second from Rod Slifer, to approve the appointments, the alternates, and the interim appointments for up to a two year period of time. A vote was taken and the motion passed unanimously, 7-0. Item No. 4, Discussion of the December work session schedule and S`" Tuesdays. Diana Donovan moved, with a second from Kevin Foley, to cancel the December 28"' work session. A vote was taken and the motion passed unanimously, 7-0. In a discussion about continuing with past Council policy of canceling 5`" Tuesday meetings when they occur, again Council agreed unanimously to cancel these meetings. Item No. 5, An appeal of the DRB's approval of a proposed 5 dwelling unit development plan, located to the east of the Potato Patch Club and north of Sun Vail on an unplatted paxcel. Applicant: Michael Lauterbach. In order to obtain further information Rod Slifer moved, with a second from Kevin Foley, to table the appeal until December 7, 1999, at the Town Council work session. A vote was taken and the motion passed unanimously, 7-0. Item No. 6, The Vail Local Marketing District. A. Who will serve as the Board of Directors? A motion was made by Greg Moffet, with a second from Sybill Navas, for this frst transitional operating year 2000 for the District, the Vail Town Council will serve as the Board of Directors up to December 31, 2004. A vote was taken and the motion passed unanimously, 7-0. B. What initial action should Council take? 1. Establish a year 2000 budget. Rod Slifer moved, with a second from Greg Moffet, to establish a budget scenario of up to $1.5 million for the year 2000 Vail Local Marketing District Plan. A vote was taken and the motion passed unanimously, 7-0. 2. Establish Advisory Board that will report directly to the Vail Town Council. Greg Moffet moved, with a second from Kevin Foley, to establish an Advisory Board that will report directly to the Town Council. Further, the motion included approving past appointments by the Vail Town Council on the Vail Valley Marketing Board to include Ross Boyle, Sandra Sage and Beth Slifer. Additional appointments from the Lionshead Merchants Association and the Vail Village Merchants Association will be forwarded to the Vail Town Council for approval, along with a representative from Vail Associates. In addition, Greg Moffet moved to advertise for two additional new members to this Advisory Board with a requirement that the applicants be residents of the Town of Vail. A vote was taken and the motion passed unanimously, 7-0. Diana then moved to appoint Greg Moffet as the Town Council's representative on this Advisory Board, with a second from Kevin Foley. A vote was taken and the motion passed unanimously, 7-0. 3. Review and approve the year 2000 marketing plan prior to December 31, 1999. Based on the prior discussions, Council agreed to review a proposed marketing plan for the year 2000 based on a recommendation from the Advisory Board at either their December 7`~' or December 14'h work sessions, with approval of a marketing plan for the year 2000 by formal resolution to occur on December 21, 1999. 4. Should existing contractors be retained for the coming year 2000 to assure a smooth transition. In discussion with Frank Johnson, the relationships of the four contractors were discussed. Sybill Navas moved, with a second from Rod Slifer, to approve contracts with recommendations from their Advisory Board, with the Barnhard Agency, Peoples, Inc., the VVT&CB, and the Fulfillment Center, and to provide that these function within the financial constraints of the budget scenario approved at today's work session. A vote was taken and the motion passed unanimously, 7-0. Item No. 7, a request for approval of Town right-of--way along Vail Valley Drive for short term parking) "drop-off' by Ski Club Vail affiliates. Kevin Foley moved to approve this request with the conditions forwarded by the PEC, as well as an additional condition requested by Diana Donovan for clean-up between the bus stop and the Ski Club Vail headquarters. A second came from Sybill Navas. A vote was taken and the ~xzotion passed unanimously, 7-0. Item No. 10, Other. Diana Donavan requested, with further explanation from Bob McLaurin, that $2,500 of the $14,200 previously approved for this year's Turn It Up program, be converted to the Employee Recognition program on a one-time only basis. A nodding vote indicated there was consensus on Council to approve this one-time diversion of funds. xc: Chris Stouder -please see Item No. 10. Steve Thompson r--~ r TOWN COUNCIL COMMITTEE/TASK FORCE APPOINTMENTS TO: Town Council FR: Pam Brandmeyer DA: November 19, 1999 RE: Committee/Task Force Aooointments This is a list of all committees/task farces to which Council members have been appointed ar far which they have volunteered. It is my understanding that all assignments run to the next Regular Municipal Election, November 2001. COMMITTEElTASK FORCE COUNCIL MEMBERS 1. NWCCOG Sybill Navas 2. NWCCOG Water Quality/ Quantify Committee 3. Vail Valley Tourism & & Convention Bureau (formerly VRA) 4. CAST 5. VRD/Council Subcommittee 6. Special Events Committee 7. Bravo! Colorado Board Chuck Ogilby, alternate Sybill Navas Chuck Obilgy, apprentice Rod Slifer Greg Moffet, alternate Ludwig Kurz Greg Moffet, alternate Bob McLaurin Kevin Foley Ross Davis Diana Donovan Chris Moffett Sybill Navas Staff: Pam Brandmeyer Greg Moffet, alternate Rod Slifer Kevin Foley, alternate 8. Eagle County Recreation Ludwig Kurz Authority 9. Town of Vail Housing Authority Chuck Ogilby 10. Channel 5 Vail Valley Community Television Board Ludwig Kurz 11. Art In Public Places Sybill Navas, interim appointment 12. Maori Nottingham Environmental Diana Donovan Award 13. Vail Valley ExchangelSisterCfties Sybill Navas Rod Slifer 14. Eagle County Regional Transportation Kevin Foley Authority Greg Moffet, alternate 15. Ford Park Management Plan Kevin Foley Staff: Pam Brandmeyer 16. The Chamber Greg Moffet Staff: Pam Brandmeyer 17. Open Space/Charter Committee Sybill Navas, interim appointment 18. Colorado Ski Museum and Ski Hall of Fame Staff: Bob McLaurin 19. Town of VailNail Associates Task Force Sybill Navas, interim appointment 20. Vail Youth Recognition Award Sybill Navas 23. Vail Alpine Garden Foundation Board Todd Oppenheimer 24. Colorado Alliance for a Rapid Transit Kevin Foley Staff: Greg Hall Solution (CARTS). 25. Vail Local Marketing District Advisory Board Greg Moffet C:ITCAPPTS.LST • VAIL TOWN COUNCIL -MINUTES TUESDAY, November 16, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 15, 1999. The mee#ing was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogilby Kevin Foley Greg Moffet Diana Donovan Pam Brandmeyer, Assistant Town Manager Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Paul Rondeau, a local resident, said he had a couple of suggestions to make about the process of how things were done at Council meetings. The first was to have informal seating at the Council work sessions and have people seated at tables adjacent to the Council so people would not have to stand at the podium. The second topic he wanted to address was that he wanted to get feedback from Council on his or anyone other citizen's suggestions or complaints that are brought up at the Council meetings, whether it's on the spot feedback or discussed at a later Council meeting. Council member Greg Moffet said Paul's ideas were good. Mayor Ludwig Kurz said they are already in the process of changing some things and said reitera#ed that Paul's ideas were goad ones. Pam Brandmeyer, Assistant Town Manager, said the staff already has tables ready to put in place for this type of seating arrangement. Bob McLaurin, Town Manager, informed everyone that public comments are placed on a Council Follow-Up form for responses as well. The second item on the agenda was a Wayfinding Conceptual and Design Review. Suzanne Silverthorn, Community Relations Officer, gave a brief overview of the Wayfinding Program and asked for further direction from Council. The Wayfinding program builds upon the sign program for vehicles and pedestrians that was developed 10 years ago at the time of the 1989 World Championships. The Council gave staff direction this past summer to work with a consultant on an evaluation process. With input from the several entities involved, they have come up with a Wayfinding Program for Vail. She introduced Jeff Corbin, President of Corbin Design of Traverse City, Michigan. ~ Vail Town Council Minutes November 16, 1999 Jeff Corbin gave a slide presentation to Council and the public. During the presentation he discussed various aspects of the process. He stated that there were quite a few changes since 1989, information is easier to get and signage erosion has occurred. He said people weren't necessarily looking for specific places within the town but were looking for larger sections of Vail and how they relate to one another, such as Vai! Village and Lionshead. The signage and concepts in 1989 were sound and what they are proposing now, builds on what the town has now. Jeff said there were nine ideas to improve and build upon. The program would establish six zones within Vail; East Vail, Golden Peak, Vail Village, Lionshead Village, Cascade Village and West Vail, with a color coded mapping and sign identification system that would tie in the I-70 corridor, the frontage roads and roundabouts, pedestrian areas, recreation paths and neighborhood streets. He said he has met with the Colorado Department of Transportation (CDOT) regarding changing signage on I-70 to coordinate with signs in town. This would allow for introduction of the symbols, signage and color by zones used in town on signage along I-70. This program also extends the landscaping and stony walls approximately 150 feet off the exit ramps, with additional signage. There could also be signs on the north side of the bridge stating whether or not the parking structures are open andlor full. There could also be the use of visitor parking signs to direct people to the parking structures. He reviewed the parking structure signage, maps of the Village, as well as discussing possible space on maps at the parking structures for events that are happening during the year. He said the street signage needs updating and have more continuity throughout Vail, the need to have signage with Spanish and German on them, as well as walking time in kilometers. Jeff said he would answer any questions the Council may have about the Wayfinding Program. He complimented the town on the Wayfinding Committee that Vail has in place. Mayor Ludwig Kurz #honked Jeff for his overview. Council member Sybill Navas thanked Jeff far the work he has done and said there is a strong need for this program. Mayor Ludwig Kurz asked about the 1-70 signage. Would the entry into Vail from the East be the same as coming into Vail from the West. He asked why kilometers would be used instead of miles. Jeff said the entryways would be similar. He stated Vail could use miles, minutes, kilometers, feet or whatever they thought was appropriate. He stated another community has used kilometers and they have had success with it. Measurement in kilometers is shorter than miles. The committee is open on what type of measurement to use. Mayor Ludwig Kurz asked if they are looking at a phased program, and where is the best place to start, from Jeff's experience. Jeff said working on the pedestrian signage from the Village out would be the first priority, signs in the roundabouts, and the parking structure signage as Phase I. ~ Vail Town Council Minutes tJovember 16, 1999 Bob McLaurin, Town Manager said the discussion on what would be Phase I is stilt in debate at the committee level right now and the cammi#tee will come back to Council with a priority list. He said this is a two to five year project. Council member Greg Moffet asked if the funding would come out of the general fund. Bob McLaurin said it would came out of capital projects funding. Counci! member Rod Slifer complimented the committee and Jeff for their work. He said this has been an ongoing issue for many years and said the first phase needs to include the interstate signs and exit signs. Bob Mcl_aurin said the interstate signs are subject to CDOT approvals, which may take more time to do. Jeff said everything that can be done first can be done during the winter, or immediately. Mayor Ludwig Kurz asked if the signs can be made in the town shops instead of going elsewhere. Jeff said the town staff could do many of the signs, however, 320 signs are a lot for the staff to manage. Bob McL,aurin said the technology available today would make the signs easier to make and to maintain. Council member Chuck Ogilby asked some of the colors that made it harder to read the signs. Jeff said they would have to experiment to get the right color. Council member Kevin Foley asked if they would be naming the paths and trails and if the signs would be on ligh# pasts. Jeff said yes that is what is being proposed, however the signs would not be on the light posts, but they would have their own post. Council member Kevin Foley asked if there was a cost to the businesses. Bob McLaurin said they are looking at business opportunities with CDOT and Vail Resorts to help fund this program. Further discussion ensued regarding maps, costs to businesses, or if the town would pick up the cost for the maps. Mayor Ludwig Kurz echoed Rod's comments that this would help visitors get around town but will also add freshness and color to the area. He said in terms of the cost of the program, it will not be inexpensive to do but will help get guests around the town. He feels this is not an inappropriate goal for the town to achieve. 3 Vail Town Councii Minutes November 16, 1999 Council member Diana Donavan asked if the signs are silvery and will they reflect the light. A statement of being in Vail should be made and the signs should be at bath entrances of Vail. She is concerned some of the signs looked large, particularly the transportation center sign. She said the overall program was an interesting concept. Jeff said the signs were not solar, they are solid and the same on both sides. Jim Lamont, representing the East Village Homeowners Association (EVHOA) said he had worked on the Town of Vail sign program years ago. He complimented the committee and the consultant on the comprehensiveness of the proposal. He would like to move forward on the regulatory signs on the no- skier drop off signs immediately. He liked the idea of doing as much of the signs in-house as passible. He feels that the French language should also be added to the signs. Jim also stated that on regional news, CDOT is developing asystem-wide camera system so people can see the signs and get additional mileage an advertising. He thanked Suzanne Silverthorn; Sybill Navas and the rest of the committee for letting him get his two-cents in from the beginning of the process. Paul Rondeau, a local resident said the West Vail area is a real problem. He stated there is confusion of which side of the interstate people needed to be on. Jeff said signage on the West Vail roundabouts would clarify what neighborhoods are on each side of the highway and also the passibility of changing the Frontage Road name to a more complimentary name an each side would help. Paul said the blue color may be a problem and they may need to add a seventh color so the blue in regulatory signs could stand-alone. Council member Sybill Navas said the Design Review Board (DRB} also had a problem with some of the color choices. Jeff said there is a need to use colors that work with CDOT and signage. Mayor Ludwig Kurz asked Suzanne Silverthorn what authorization was needed from Council to move forward. Suzanne said they wanted authorization to allow staff to return in two weeks with an implementation schedule for Phase I, and cost estimates. Bob McLaurin said the 2000 capital budge provides $250,000 for the recommended improvements. He also said he would seek community partners to help pay for the program. He also stated the committee would come back in a couple of weeks with recommendations, and what the federal and state government entities feedback. Mayor Ludwig Kurz said there is strong support to keep moving forward with this process. L.~ 4 Vaii Town Council Minutes f~ovember 18, 1999 The third item on the agenda was first reading of Ordinance No. 33, Series of 1999, an Ordinance Providing for the bevy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1999 Tax Year and Payable in the 1999 Fiscal Year. Steve Thompson, Finance Director, stated this ordinance provides for the proposed mill levy assessment and collection of property taxes for the 2000 fiscal year. The Town is allowed to increase its property tax revenue by the sum of the percentage increase in net new construction of .908% plus the Denver Boulder CPI for 1999 of 2.9% for a total of 3.808% or $76,519. Council member Sybill Navas made a motion to approve Ordinance No. 33, Series of Series 1999 on first reading and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fourth item on the agenda were the Contracts for Community Facilities Planning. Russell Forrest, Community Development Director, said a productive meeting was held with the community facilities committee. They are requesting authorization from Council to enter into a contract with Economic Research Associates for a market analysis on the various uses proposed for the Hub site in bionshead. He also asked for authorization to enter into a contract with Odell, Sasaki and Design Workshop for site designing of the proposed community uses on the lower bench of Donovan Park. He presented an overview of what the next steps would be at the Hub Site. Dominic Mauriello, Chief Planner, reviewed the Donovan Park project and the types of possible uses for the site. He said there was a Request for Proposal (RI=P) issued and they received four proposals and interviewed three teams. He reiterated the request for authorization to move forward with a contract with Odell, Sasaki and Design Workshop as the design development team. Russ said the market analysis needs to be updated from the early 1990's, and it is a critical next step. He explained that the market analysis would reveal what the economic impacts and operational costs would be and explain what would be viable. He said there were four or five teams that responded but they could not respond fast enough. He stated Economic Research Associates (ERA} is a leader in the business. He stated ERA is working with Eagle County and they are on budget with Eagle County. He stated the next steps are to begin fund raising, finish the market analysis by February, and the design process completed by April or May. Council member Diana Donovan said she has many concerns. She said at the last public meeting she thought more uses were to be on the Hub Site and not on Donovan Park. She said more of the uses should be moved onto the Hub Site. She said the gymnastics facilities should be at the Hub Site and should not be in a neighborhood. She was also concerned about the huge rush to get through this process quickly. She wants long-range thinking to keep Donovan Park open space. She said the kind of density proposed would destroy the park. Russ said communication between the two projects is essential and communication between the two projects would provide for the ability to review the uses and move them from one site to another. Parking and access to Donovan Park are issues. He reiterated there will be ongoing communication between the project sites. 5 Vail Town Council Minutes November 16, 1999 Bob McLaurin said a site plan would be provided. Russ said a couple of site plans would be provided. He said the design teams would be honest and inform the Council and community of what the possible community facilities could be handled at each of the sites. Further discussion ensued. Council member Rod Slifer said he served on the community facilities committee and disagrees with Diana's comments. He said both sites need to be reviewed at the same time. He said not al! the facilities can be placed on the Hub Site. He stated the process Russ is proposing will address the concerns that Diana has about the Donovan Park site and supported the move to go ahead. Council member Sybill Navas agreed with Rod. She said Donovan Park is being reviewed to find out what could fit, and the architect is internationally known for environmentally sound decisions on what can be done on various sites. She stated the Community Facilities team worked hard on trying to find out what needed to go on the sites and there is room for debate on the possible uses on both sites. There are community-driven uses that could be placed on Donovan Park and there are separate Hub Site uses far economy-driven uses with guests. She said the scale of uses in Donovan Park could be scaled dawn. There is not a clearly finished project at Donovan Park or the Hub Site. She would like to see this financed through partnerships with the Vail Recreation District, Real Estate Transfer Tax funds, and private funding, without going to a bond election. Council member Kevin Foley said he agreed that Diana's concerns were valid. He said beds, food, and other activities need to be near the gymnastics facility. He doesn't want the ABC School and Learning Tree School moved to Donovan Park with other facilities. He feels mare of the facilities should be a# the Hub Site. Council member Greg Moffet stated that as the only Council member who is a resident of the Donovan Park neighborhood, he felt this area has been ignored. He said if basic services are being ignored, families will leave town. He said the Council needs to get off the dime on this and move forward. Council member Chuck Ogilby said the Mountain Bel! site should be used for housing. He also stated the swimming pool and gymnastics center and schools could possibly be placed on the Mountain Bell site. He said the committee should also look at the hospital site for a swimming pool. He said guests might have a difficult time accessing the Donovan Park site. Mayor Ludwig Kurz said, in general terms, he agreed with Rod and Sybill's comments. He stated the Council needs to get the professionals involved to find out what facilities can be placed on Donovan Park and the Hub Site. He said to arbitrarily decide what is too much or too little on the sites now is shorting ourselves because we don't have the expertise. He said it was time to let the professionals do the market research, site planning and compatible use evaluations and bring them to Council. He is in favor of moving forward with the design and planning stage with the professionals. ~ Vail Town Council Minutes November 16, 1989 Council member Sybil! Navas said that before Council starts redesigning the entire community facilities plan, they should consider all the work the team has worked on for three years with a great deal of public input. She said there will still be opportunities to add to this program. She said it would be a terrible mistake to have seven people make a decision like this without community input. Mayor Ludwig Kurz said Council should continue to move forward and get community input. Council member Diana Donovan said she is not against the concept. She wants to make sure whatever doesn't work on Donovan Park doesn't get placed on Donovan Park. She said there were so many things on the list for Donovan Park that shouldn't be on the list. She stated people on the community facilities team were special interest people and didn't represent the community. She said not everything on the list for Donovan Park falls under the funding by Real Estate Transfer Tax funds. Russ said there will be an opportunity to review, in 1=ebruary, what Donovan Park can and cannot support and everyone will have a better understanding of what the Hub Site can support. Russ said the community didn't want to over-build the Hub Site with all the facilities. He said there is a component in the contract for cross-communication and clear checkpoints to evaluate the uses on both sites. The contract is in phases. The Hub Site is in the conceptual phase only and Donovan Park is in the development reviewldesign phase process. Council member Kevin Foley said he echoes Diana's comments, he isn't against the process, he wants #o make sure people are heard and get what they feel works on each site. Council member Rod Slifer said to he is committed to work with each of the impacted neighborhoods during the process. Jim Lamont, representing EVHOA, said he credits this Council for concerns expressed about the neighborhoods. He said the Council and community needed to stay open to options that are not available now. He said the train has left the station and it should keep going. He is sympathetic to Greg Moffet's comments that this neighborhood has been neglected but Vail Village and Lionshead feel neglected too. He said they should discuss improvement plans for Vai! Village and Lionshead and how can they can strategize various components to provide funding for some of #hese projects at their retreat. He said these are complex issues and challenges, and how we pay for it is as critical as what fiacilities are placed on what site. Council member Chuck Ogilby asked if it was possible to consider the swimming and gymnastics centers separate from other components of the design. Council member Sybill Navas said they might not be looking at just one building. Diane Johnson, representing the Vail Recreation District (VRD) stated the hospital was a good opportunity for a swimming pool and rehabilitation space. The VRD has all it departments spread throughout Vail. She said they are the only recreation district that does it this way. She said the reality is that the customer is better served if programs are clustered. She said Donovan Park could provide parking that would be more convenient for users. The Lionshead Parking Structure costs money. She said she is a community facilities committee member and '7 Vail Town Council Minutes November 96, 9999 people on the committee are moving forward. She said they are providing honest and open suggestions for facilities and nothing has been preconceived. Tom Steinberg, a locai resident, said he is recommending ERA and felt they did an excellent job. Mayor Ludwig Kurz asked Russ what specifically the staff was looking for from Council. Russ said looking for approval to move forward on entering into a contract with Economic Research Associates far a market analysis on the various uses proposed for the Hub site in Lionshead and authorization to enter into a contract with Odell, Sasaki and Design Workshop for site designing of the proposed community uses on the lower bench of Donovan Park. Council member Greg Moffet made a motion to enter into two contacts; 1} a contract with Economic Research Associates for a market analysis on the various uses proposed for the Hub site in Lionshead and 2) a contract with Odell, Sasaki and Design Workshop for site designing of the proposed community uses on the lower bench of Donovan Park, the motion was seconded by Council member Sybill Navas. Council member Diana Donavan asked if the motion could be spli# or if the contracts could be reviewed by members of Council before they were signed. Bob McLaurin said nothing could be signed off with out express approval and sign off by Council. Further discussion ensued. Council member Rod Slifer said he doesn't want to review the contracts. Council member Kevin Foley wants to keep the cost inside the budget. Council member Sybill Navas said the consultants are on a public process schedule that is tight and she doesn't want to spend time to review the contracts because it would delay the time frame of the projects. Council member Diana Donovan stated that in the spirit of cooperation, she would vote in favor of the motion. A vote was taken. And the motion passed unanimously 7-0. The fifth item on the agenda was the Town Manager`s Report. Bob McLaurin said he had nothing further to report. He invited the Council to lunch with Sam Mamet, from the Colorado Municipal League on Friday at Up the Creek. Council member Kevin Foley reminded everyone there was unfinished business to discuss from the work session. He said the discussion was whether or not the town should purchase a two bedroom West Vail unit for employee housing. ~ Vail Town Council Minutes November 16, 1999 Y i Gi Council member Kevin Foley made a motion to enter into a contract to purchase the Vail ©as Schone unit for $215,000 and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Ludwig said they had a productive work session. The Town Council will be the governing board for the new marketing district at this time and there will also be aseven-member advisory board at the present time. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 9:20 p.m. Lorelei Dor~'Idllso~n Town Clerk Respectf submitted, ~~ Ludwig Kurz Mayor Vail Town Council Minukes NavemfJer 16, 1999 WORK SESSION MINUTES Tuesday, November 9, 1999 5:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 9, 1999. All members were present. A special posting certified a meeting time of 5:00 p.m. as opposed to the regular 2:00 p.m. start up time. Item No. 2, Selection of a Mayor and Mayor Pro-Tem. Sybill Navas moved, with a second from Kevin Foley, to nominate Ludwig Kurz as Mayor for a two year period. A vote was taken and the motion passed unanimously 7-0. Kevin Foley then made a motion to nominate Sybill Navas as the Mayor Pro-Tem, with a second from Greg Moffet. A vote was taken and the motion passed unanimously 7-0. • • • • r: • • VAIL TOWN COUNCIL -MINUTES TUESDAY, November 2, '1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 2, 1999. The meeting was tailed to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tern Kevin Foley Sybill Navas Michael Jewett Bob Armour Mike Arnett Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Josef Staufer, past owner of Vail Village Inn, expressed his appreciation to outgoing Mayor Rob Ford and the entire town Council for their willingness to address same tough issues during their term in office. The second item on the agenda was the consent agenda: A. Approve the Minutes from the meetings of October btn and 19`n 1999. B. Ordinance No. 32, Series of 1999, second reading of an Ordinance to Designate Five Properties in the Town of Vail as Open Space as per Section 13.11 of the Town of Vail Charter (see Exhibit A). C. Ordinance No. 30, Series of 1999, second reading of an Ordinance Authorizing the Conveyance of Fee Title to the Following Land Owned by the Town of Vaii and Located on Rockledge Road, More Fully Described as Follows: That portion of Lots 2, 3A and 3B (Resubdivision of Lot 3, Block 7), 4, 7, SA, 9A, 10A and10B (Resubdivision of Lot 10, Block 7), and 13B (Resubdivision of Lot 13, Block 7), Block 7, Vaii Village First Filing, lying South of the North Line of Lot 2 of the Raether Minor Subdivision {formerly Government Lot 3), and North of the North boundary of Rockledge Road andlar North of the North boundary of Tract A East of the East end of Rockledge Road, as described in the Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivision, Section 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 7, 1999, (as that plat may be modified with the consent of the Town of Vail), together with all interests of the Town of Vail in all easements and other appurtenances associated with said Purchased Property as shown on said Final Plat. in addition, pursuant the Agreement Creating Restrictive Covenants, attached as Exhibit B, the Town of Vail agrees to create restrictive covenants, which shall be Vail Town Couriclk Meeting Minutes November 2, 3999 covenants running with the land, for the benefit of the owners of Lots 2, 3A, 36, 4, 7, 8A, 9A, 1 dA, 10B and 13B, which Restrictive Covenants shall be on the following described real estate in the Town of Vail, County of Eagle and State of Colorado, to wit: Tract A, Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivision, Section 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 7, 1999, (as that plat may be modified- with the consen# of the Town of Vail) (See a#tached Exhibit A -Final Plat of A Replat of a Portion of Block 7, Vail Village First Filing, and Lot 2 of Raether Minor Subdivision, Sec#ion 7, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 7, 1999.) Council member Armour matte a motion to approve the consent agenda, and Council member Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was second reading of Ordinance No. 31, Series of 1999, an Ordinance Authorizing the Conveyance of Fee Title to the Following Land Owned by the Town of Vail and Located on Ptarmigan Road and Vacating a Portion of Ptarmigan Road, More Fully Described as Follows: That portion of Lots 1-6, Block 5, Vai! Village Seventh Filing, hereinafter referred to as the "Original Lots", lying South of the North line of Govemment Lot 3, and North of Ptarmigan Road, hereinafter referred to as the "Purchased Property", which Purchased Property is combined with Lots 1-6, Block 5, Vail Village Seventh Filing {according to the original plat), as Lots 1, 2, 3 and 4, Block 2, as described in the Final Plat of Replat of Lots 1-6 Block 5 of Vail Village Seventh Filing; Replat of Lot 4 Vail Village Tenth Filing, and Government Lot 3, situated in Sections 8 and 9, Township 5 South, Range 80 West, 6th Principe! Meridian prepared by Thompson- Langford Corporation and dated September 1, 1999 {as that plat may be modified with the consent of the Town of Vail}; and That portion of Government Lat 3 which is situated on the east lot line of Lot 4, Vail Village Tenth Filing, (which .lot is hereinafter referred to as the "Original Lot 4"}, and. Eying East of the West line of Government Lot 3, West of the East line of Govemment Lot 4, and North of Comers 3 and 4 of Government Lo# 3, con#aining 5,074.5 square feet more or less, which portion is hereinafter referred to as the "Purchased Property- 1", which Original Lot 4 and Purchased Property-1 are combined as Lot 4, Block 1, as described in the Final Plat of Replat of Lots 1-6 Block 5 of Vail Village Seventh Filing; Replat of Lot 4 Vail Village Tenth Filing, and Govemment Lot 3, situated in Sections B and 9, Township 5 South, Range 8D West, 6th Principal Meridian prepared byThompson-Langford Corporation and dated September 1, 1999, (as that plat may be modified with the consent of the Town of Vail). That portion of Ptarmigan Road, according to the plat of Vail Village Seventh 1=fling, situated in the NW'/4 NW'/4 of Section 9, Township 5 South Range BD West of the Sixth Principal Meridian, County of Eagle, State of Colorado, being more particularly described as follows: • • • 2 Veil Town Council Meeting Minutes November 2,1999 Beginning at the point on the North line of Govemment Lot 3 of said Section 9, whence the B.L. M. Cadastral Survey brass cap for the South-North one-sixty fourth comer on the West line of said Section 9 bears North 89°23'29" West, a distance of 65.46 feet; Thence North 00°36'31" East, a distance of 24.97 feet to the Northerly . right-of-way line of Ptarmigan Road, being on a 215.00 foot radius curve concave to the northeast; Thence along said right-of--way line, 58.53 feet southeasterly along the arc of said curve, through a central angle of 15°35'49", with a chord bearing South 64°02'57" East, a distance of 58.35 feet to the North line of said Govemment Lot 3; Thence North 89°23'29" West, a distance of 52.73 feet to the Point of Beginning. Containing 0.013 Acres, more or less. In addition, the Town of Vail will establish and transfer to the Eagle Valley Land Trust a conservation easement, on the terms and conditions set forth in the Deed of Conservation Easement, attached as Exhibit B, which Conservation Easement shall be on the following described real estate in the Town of Vail, County of Eagle, and State of Colorado, to wit: (1) Tract "A", a portion of Government Lot 3, Section 8, Township 5 South, Range 80 West, 6th Principal Meridian, which contains 9,333 square feet; and (2) Government Lot 4, Section 9, Township 5 South, Range 80 West, 6th Principal Meridian which contains approximately 4.252 acres {See attached Exhibit A -Final Plat of Replat of Lots 1-6 Block 5 of Vai! Village Seventh Filing; Replat of Lo# 4 Vail Village Tenth Filing, and Govemment Lot 3, situated in Sections 8 and 9, Township 5 South, Range 80 West, 6th Principal Meridian prepared by Thompson-Langford Corporation and dated September 1, 1999.) . Councilmember Armour excused himself from voting on this item, stating that one of his ski school clients was involved in the proposed purchase. Tom Moorhead said in the early 1990s the Vail Town Council directed staff to begin working with the Forest Service to address private and public encroachments on Forest System lands and #o identify ways #o discourage private exchanges around the Town of Vail. !n 1994 the community completed the Vail Cori'tiprehensive Open Space Plan which identified properties #hat should be considered for land exchange. In June, 1995, the Town of Vail and the United States Forest Service signed and agreement to initiate a land exchange. The land exchange involved three parcels of Town of Vail land totaling 76 acres and 11 parcels of United States Forest Service land totaling C2.2 acres. This exchange essentially removed the Forest Service lands from within the Town of Vail by acquiring or de-annexing U.S. Forest lands. The transfer of the property from the Town of Vai! to the Forest Service was approved in Ordinance No. 5, Series of 1997. The Town has been negotiating in good faith with the residents on Ptarmigan Road to convey land where residents now have encroachments and to create a buffer between Ptarmigan and the forest on what was United States Forest Service lands and now are Town of Vail owned {ands. The value of this land has been calculated on a per square foot basis. The Town of Vail will realize $1.2 million for the sale of property on Ptarmigan Road. It is hoped that it will reduce the likelihood of private exchanges of Forest Service lands in and around the Town of Vail. The Town continues to maintain a strong posture in regard to opposing private land exchanges that could allow additional development around the Town of Vail. i 3 Vail Town Council Meeting Minutes November 2, 1999 This ordinance has changed since first reading to include an additional O.t?13 acres which is presently included within the Ptarmigan Road right-of--way. It will be conveyed to the Cannons in addition to other property #rom the LOAA and their participation in the land to be preserved as open space. It provides a more standard shape to the lot. The conveyance will be for the same price per square foot as they are paying for the balance of land being conveyed. Council member Amett made a motion to approve on second reading, Ordinance No. 31, Series of 1999, and Council member Kurz seconded the motion. A vote was taken and the motion passed 5-1, CounciF member Foley opposing, Council member Armour abstaining. Council member Foley s#ated he did not feel the Town was getting fair market value for this property. The fourth item an the agenda was Resolution No. 15, Series of 1999, a Resolution Approving the Town of Vail/Eagle County Intergovemmental Agreement to Develop a Sixteen Acre Affordable Housing Project Located on the Berry Creek 5th property. Tom Moorhead said a contract for Eagle County to purchase the Berry Creek 5th property from the Eagle County Recreation Authority is contingent upon entering into an Intergovemmental Agreement for the development of the affordable housing component. The Intergovemmental Agreement, which is subject to formal approval by passage of this resolution, provides tha# the County and the Town will be 50150 partners. The Town of Vail will be obliged to pay 5l?% of the development costs and in return will be an equal partner that is entitled to designate the rules for the sale or rental of 5t)% of the units. The County Commissioners have approved this Intergovemmental Agreement. Russell Forrest, Nina Timm, and Tom Moorhead, on behalf of the Town, met with Jack Ingsiad, David Carter, and Jim Fritze, on behalf of Eagle County, and have #aken the initial steps to move forward with this project. Michael Cacioppo questioned the warding in the last paragraph of the resolution. After some discussion, Council member Arnett made a motion to adopt Resolution No. 15, Series of 1999 and Council member Foley seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the Town Manager's Report. Town Manager McLaurin addressed the Council, stating that he was pleased to have worked with this Council and wished them well. Council member Armour stated that this was his last meeting and thanked Bob Mcl_aurin, Pam Brandmeyer, Tam Moorhead, Russ Forrest and the Town staff, as well as his fellow colleagues for their time and effort. He also thanked his wife, Mary Lou, for her patience. As there was no further business, a mo#ion was made by Council member Armour io adjourn the mee#ing and Council member Arnett seconded the motion. A vote was taken and the motion passed unanimously, 7-0. q Vall Town CounclE Meeting Mlnutea November 2, 1999 The meeting was adjourned at 7:40 p.m. ~, ATTEST:" /~ Lorell~i,.1~o Idson Town Cler (minutes taken by Mary Caster) ~~-~~ Respectf ly submitted, Ludwig Kurz Mayor Pro Tem .~ A ]~+ ,'3 ,.:.: • •:!lilEllilllf 1y111l11~~~ • • 5 Vail Town Council Meeting Minutes November 2, 1999 • WORK SESSION MINUTES Tuesday, November 2, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 2, 1999. Everyone was present with the exception of Kevin Foley. Item No. 1, Site Visit and Appeal of PEC Denial of Variance Request at 1007 Eagle's Nest Circle. Following a site visit and public testimony, Bob Armour made a nnotion, with a second from Ludwig Kurz, to uphold the PEC denial of a variance request for construction of a two-car garage at the above-reference address. The applicant, Kaye Ferry, had sought a site coverage variance of 2.6 percent. In voting to uphold PEC's denial, Council xnembers said they could not determine physical hardships or unique characteristics on the property that would warrant a deviation from the zoning regulations. Approval of the request, they said, would have constituted a grant of special privilege. Motion passed 6-0 (Kevin Foley absent ~I ~~WN OF ~AIL~ 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-~79-2157 MEDIA ADVISORY November 3, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Informs#ion Officer VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 2 Work Session briefs Councilmembers present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Site Visit and Appeal of PEC Denial of Variance Request at 1007 Eagle's Nest Circle Following a site visit and public testimony, the Council voted 6-0 to uphold the Planning and Environmen#al Commission's (PEC) denial of a variance request for construction of a two-car garage at 9007 Eagle's Nest Circle. The applicant, Kaye Ferry, had sought a site coverage variance of 2.6 percent. In voting to uphold PEC's denial, Councilmembers said they could not determine physical hardships or unique characteristics on the property that would warrant a deviation from the zoning regulations. Approval of the request, they said, would have constituted a grant of special privilege. For details, contact Brent Wilson in the Community Development Department at 479-2140. --information Update In preparation for the evening meeting, Town Attorney Tom Moorhead indicated second reading of Ordinance 31 (sale of Ptarmigan Road property) had been removed from the consent agenda and would be considered as a separate agenda item due #o addition of an amendment. --Council Reports Bob Armour reported on last week's meeting of the Colorado Association of Ski Towns (CAST), held in Glenwood Springs. The meeting included a presentation from Steamboat Springs on a pilot GIS system and an update on CAST's involvement in facilitating an independent study on the use of magnesium chloride as a de-icer. Armour said the study would be conducted this win#er. Since Armour's town council term expires next week, Armour will no longer serve as Vail's representative to CAST. Armour, a past president of CAST, said he has enjoyed representing the Council during his term. Sybill Navas repotted bn a recent Executive Board meeting of the Northwest Colorado Council of Governments. She said the organization is continuing to establish a dialogue with the U.S. Forest Service on the White River National Forest Management Plan. Ludwig Kurz reminded Councilmembers of a ceremony Nov. 3 marking the sale of the Berry Creek 5th Filing property, as well as an intergovernmental agreement between the Town of Vail and Eagle County on the housing component of the property. The ceremony is from noon to 2 p.m. on the property. (mare) ~~~ RECYCLED PAPER Add 11TDV Council Highlights/11-2-99 --Other Ludwig Kurz inquired about the status of replacing the international flags at the Main Vail roundabout, which are showing some wear. The flags will be replaced before Thanksgiving and are on a twice-a-year replacement schedule. Michael Jewett inquired about the status of along-standing request to paint and add signs marking two handicapped parking spaces at the Vai! Commons development. Staff will fallow up. Bob Armour thanked all those involved in sponsoring last week's Vail Town Council candidate forum at the Lodge at Vail. Evening Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation The Council heard from longtime resident Joe Staufer, who thanked Councilmembers far their "courageous" effort to tackle same serious problems in Vail, including employee housing, during the past two years. --Consent Agenda The Council voted 7-0 to approve a consent agenda which included approval of minutes from Oct. 5 and 19; second reading of an ordinance designating five properties in the highest open space protection classification; and second reading of an ordinance authorizing the sale of town- owned land on Rockledge Road (the Ptarmigan Road land sale ordinance described below is a similar action}. --Ptarmigan Road Land Sale Also yesterday, the Council vo#ed 5-1 (Foley against and Armour recusing himself) to approve second reading of an ordinance authorizing the town manager to enter into a contract to convey about 40,000 sq. ft. of Town of Vail land acquired from the U.S. Forest Service in the 1997 Land Ownership Adjustment Agreement to property owners on P#armigan Road where there are now private encroachments on public property. This transaction has a potential return to the town of approximately $1.2 million. The terms of the sale forbid property owners to make improvements to the property, although homeowners will benefit through an increased lot size. In addition; the town will convey development rights of 4.3 acres of undeveloped land on the south side of Ptarmigan Road to the Eagle Valley Land Trust and wiN be compensated for the full value of the land based on an appraisal. This transaction will preserve the land as open space in perpetuity and will enable the town to retain ownership of the 4.3 acres. In voting against the sale, Councilman Kevin Foley has criticized the action, saying the town wasn'# getting enough money for the land. 13ob Armour had recused himself from the vote, noting that one of his ski school clients was involved in the proposed purchase. For more information, contact Community Development Director Russell Forrest at 479-2146. --Berry Creek Fifth IGA The Council voted 7-0 to adopt a resolution approving an intergovernmental agreement {iGA) between the Town of Vail and Eagle County for the development of 16 acres of land at Berry Creek Fifth for affordable housing. The two entities will be 50-50 partners. During discussion, Councilman Bob Armour called the agreement a "win-win" situation for the region. (more) ~~ f,_~ C: Add 2/TOV Cooncil Highlights111-2-99 --Town Manager's Report Town Manager Bab McLaurin provided an update on efforts to satisfy INS visa requirements for 17 Austrailian bus drivers. McLaurin said it now looks as if the seasonal employees will be cleared to arrive in December rather than January as was previously reported. Noting this was his last Council meeting, Bob Armour thanked the town staff, his colleagues, his wife and the community for the opportunity to serve. Michael Arnett, also an outgoing Cauncilmember, expressed similar thoughts. UPCOMING DISCUSSION TOPICS November 9 Work Session Swearing-in Ceremony Employee Recognition, Tito Montoya, 15 years Employee Recognition, Charlie Davis, 20 years PECIDRB review Town Council Organizational Meeting (Appointment of Mayor, Mayor Pro-Tern and Committee Assignments) November 76 Work Session Vail Plaza Hotel Site Visit Lauterbach Appeal (to be tabled till 1217199) Discussion of December Tawn Council Meeting Schedule Discussion of Model Traffic Code Discussion of On-street Parking Policy November 16 Evening Meeting Wayfinding presentation and discussion Discussion of Vail Plaza Hotel Redevelopment Proposal First Reading, Building Code Amendments # # # r~ VAIL TOWN COUNCIL -MINUTES TUESDAY, December 21, 1999 ~:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 21, 1999. The meeting was called to order at approximately 7:90 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tern Rod Slifer Chuck Ogilby Kevin Foley Diana Donavan COUNCIL MEMBERS ABSENT: Greg Moffet STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the consent agenda: Ordinance No. 36, Series of 1999, an ordinance repealing and reenacting Title 10, Chapter 1; adapting by reference the 1998 Edition of the ` ternational Mechanical Code, the 1997 Editions of the Uniform Building Code, the Uniform Fire ode, the Uniform Code for the abatement of dangerous buildings, the Uniform Mechanical Code, and the International Plumbing Code; the 4-wo 1999 Edition of the National Electric Code; the 1995 edition of the Model Energy Code, and the 1994 Edition of the Uniform Plumbing Code, and, with regard to the above-described codes, adopting certain appendices, setting forth certain amendments thereto, and setting forth details in regard thereto. Sybill Navas moved to approve on second reading, Ordinance No. 36, Series of 1999, and Kevin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The third item on the agenda was Resolution No. 21, Series of 1999, a resolution authorizing a checking account for the Vail Local Marketing District. Steve Thompson, Finance Director, stated that this is a resoiution to open a bank account for the Vail Local Marketing District. He said that this would keep the monies for the Vail Local Marketing District and Town of Vail separate. Mayor Kurz said the four designated signers on this account are as follows; Steve Thompson, Christine Stouder, Robert McLaurin, and Pamela Brandmeyer. Kevin Foley moved to approve Resolution No. 21, Series of 1999, and Council member Sybill Navas seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The fourth item on the agenda was the first reading of Ordinance No. 37, Series of 1999, first reading of an ordinance amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 34, Buffehr Creek Subdivision from primary secondary (ps} district to outdoor recreation district. Allison Ochs, Town Planner, said in 1996, the Town of Vail purchased Lot 34, Buffehr Creek Subdivision from an adjacent property .owner. This lot had been identified in the Comprehensive Open Lands Plan as a high priority for acquisition to be used in the expansion of Buffehr Creek Park. Though a Conditional Use Permit is Vail 'own Council Minutes December 21, 1999 1 required for a park in both the PrimarylSecondaryand Outdoor Recreation Zone Districts, the Town is requesting this rezoning so that in the future Lot 34 can be considered for Designated Open Space tatus, as is the existing Buffehr Creek Park. Kevin Foley moved to approve on first reading rdinance No. 37, Series of 1999, and Rod Slifer seconded the motion. A vote was taken and the motion was passed unanimously, 6-0, subject to the following findings: 1. That the proposed zoning is suitable with the existing land use on the site and adjacent uses. 2. That the rezoning does not prevent a convenient workable relationship with land uses consistent with municipal objectives. 3. That the rezoning provides for the growth of an orderly, viable communifiy. 4. That the proposed rezoning is consistent with the Land Use Plan. The fifth item on the agenda was the second reading of Ordinance No. 34, Series of 1999, an ordinance making supplemental appropria#ion and budget adjustments from the Town of Vail general fund, capital projects fund, and health insurance fund of the 1999 budget and the financial plan for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Steve Thompson, Finance Director, said three items had been added since the first reading of this ordinance: 1. Capital lease revenue and expenses for new leases entered into during 1999. Governmental budgeting procedures require budgeting an equal revenue and expense for the principal portion of new capital leases. 2. $2Q,DD0 additional expense far communication towers to provide emergency radio service in East Vail. 3. An increase of $20,000 in both revenue and expense for revised health insurance estimates. ~ybil Navas made a motion to approve on second reading, Ordinance No. 34, Series of 1999, and evin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The sixth item on the agenda was the second reading of Ordinance No. 35, Series 1999, an ordinance amending the official zoning map for the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; applying zone district designations to property previously owned by the United States Forest Service and transferred to the Town of Vail pursuant to the Land Ownership Adjustment Agreement to primarylsecondary residential district for property located at Rockledge Roadlportions of United States Fores# Service Lot 3, totaling 1.78 acres, based upon the proposed final plat (not yet recorded} of a roadlportions of United States Forest Service Lot 3, totaling 1.78 acres, based upon the proposed final plat (not yet recorded) of a replat of a portion of Block 7, Vail Village first filing, and Lot 2 of Raether Minor Subdivision prepared by Dennis Shelhorn as job no. D332-002; and applying zone district designations to property previously owned by the United States Forest Service and transferred to the Town of Vail pursuant to the Land Ownership Adjustment Agreement to primary 1 secondary residential district and two-family residential district for property located at Ptarmigan Road (government lot 2 (1.66 acres) and lot 3 {4.252 acres} created by a survey done in 1995 under the authority of the Bureau of Land Management Cadastral Survey. Tom Moorhead, Town Attorney, said this is the final step for completion of the Land Ownership Adjustment Agreement, which the Town entered into with the United States Forest Service 2 years ago. The Town of Vail acquired property within the Forest Service in the area of Rockledge Road and Ptarmigan Road that had encroachments of residential properties that had been previously Forest Service property and subsequently it was transferred to the Town of Vail. The Town of Vail is now in ~he process of transferring this property to individual adjacent property owners. Additionally this will reserve a boundary on the Town of Vail's edges between Forest Service Property and the recreation. Vail Town Council Minutes December 21, 1999 The Town Council passed ordinance #30 and 31, Series 1999, with one contingency: that the property would be rezoned. There was one change since the first reading that referred to Section 8, ownship 5 South, Range SO West of the Sixth Principal Meridian: this area was rezoned as a o-family Residential District which takes the small slivers of land, which are infringements, and makes those zone districts the same as that of the remaining lots. In regard to the property on Ptarmigan Road: the Town of Vail realizes 1.2 million dollars in addition to resolving the encroachments and placing a conservation easement on the 4 acres. The adjoining property owners as a group are funding this. Far the sale of Rockledge, the Town of Vail will be realizing 1.4 million dollars for the encroachments. Rod Slifer moved to approve the second reading of Ordinance No. 36, Series of 1999, and Council member Chuck Ogilby seconded the motion. A vote was taken and the motion was passed 4-2, with Council members Kevin Foley and Diana Donovan opposing. Kevin Foley apposed because he did not feel he had enough information given fio him to vote in favor. Also, Kevin stated he believed the Town could have received more revenue for the sales. Diana Donavan apposed because she does not agree that land purchased through the land ownership adjustment plan should be rezoned to afford greater GRFA for the new owners. The seventh item on the agenda was Resolution No. 22, Series of 1999, Valley-wide Census 2000 Complete Count Committee. Pam Brandmeyer, Assistant Town Manager, stated we are performing a united front with all municipalities in Eagle County, as well as Eagle County. The Town of Vail Census will be done in person. From Dowd Junction west it will be done by way of mail. This year they will be starting this process no later than March 1, 2000, possibly as early as the second week in February and will be paying a starting wage of $15.00 per hour. Kevin Foley made a motion to approve Resolution No. 22, Series of 1999, and Council member Sybill Navas seconded the motion. A vote was taken and the motion was passed unanimously, 6~0. ~he eighth item on the agenda was the appointment of two additional members to the Vail Local Marketing District Advisory Board. Sybill Navas moved to appoint Bill O'Connell and Sally Hanlon to the Vail Local Marketing Advisory Board, and Kevin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The nin#h item on the agenda was a discussion of the redevelopment proposal for the Vail Village Inn. The purpose of the meeting is to analyze view impacts and to provide afollow-up to the questions raised by Council members on Tuesday, December 7th. The follow-up report and discussion included an explanation of the Traffic Impact Analysis prepared for the proposal by the traffic-consulting firm of Felsburg, Holt & Ullevig. George Ruher, Senior Planner, handed out a revised sunlshade analysis for the hotel and a memorandum from the staff. He then responded to numerous questions and issues that arose from the December 7 and 14 work session meetings with regard to the proposed Vail Plaza Hotel. Jay Peterson stated that the two areas of concern are the need for a turning lane on Vail Road and access to the loading area off of the frontage road. Larry Lang, Transportation Engineering Firm, said when evaluating traffic operations along Vail Road they found that operationally the left turn lane would operate at a level of service B. This means there will be delays ranging from 10 to 15 seconds per vehicle. Taking their evaluation further; they found no indication that que-ing would be needed. Mr. Slifer said a lot of traffic is generated at the four way. Building a hotel on this site would seem to enerate enough traffic to require a third land. He than asked if there was enough room to accommodate three lanes? VaiE Town Council Minutes December 21, 1999 Jay Peterson said there is not sufficient room to restripe and they would have to widen the road on bath sides. They would also lose a small amoun# of land scaping to accommodate a third lane. ~r. HaH said he was comfortable with what is bein ro osed. gp p Mr. McLaurin suggested that the Council might want to require the developer to post a bond and operate a year and see how the traffic works, then add the additional lane if needed. Jim Lamont said that Greg Hali has some great ideas regarding the addition of a turning lane. Mr. Lamont liked the idea of going down Vail Road and having a grand entrance to all the grand hotels. He cautioned Council to look at the view remaining and about how we sculpt the mass and height to give some feeling of openness. Chuck Lipcon, a condominium owner at the Vail Gateway, said the residential owners are concerned for many reasons. If this hotel is approved this will put the Gateway into permanent shade. He said he would be concerned that the heating system in the Gateway would not be sufficient enough to heat the building during the winter. The other concern is that the traffic at certain times would not get backed up to I-70. Additionally, he stated all access from the Gateway to the Village would be cut off if this hotel was built. Jay Peterson said the Gateway sees sunlight 10 months out of the year. This is the one building in the Town of Vail that you have to drive to. Herman Staufer stated that we have not had any new hotel rooms for a long time, in fact we have lost !ot of hotel rooms. Here is a company willing to rejuvenate the hotel business. Let's all get together and support this project. We need a 5 star hotel. Mr. Kurz said the major issue is Vail Road and the loading and delivery access. Mr. Peterson said the last approval was that all the loading would be in the area down Vail Road and would back into the Sonnenalp. The truck could remain there for 35 to 50 seconds at the worst case scenario. Mr. Ogilby said he liked this project and said it would be good for the economy. He recommended: 1. Reconfigure the front of the building on Vail Road to make room far a turning lane. 2. Maximize the landscaping 3. Keep the Cupula an tap of elevator shaft. Keep it as an architectural feature. 4. Would Pike to see employee housing on site. Ms. Donovan said the view corridor was of concern. Agreed with Chuck on Vail Road. This type of zoning cannot be allowed any closer to the village. This hotel is monstrous. She would like to see more employee housing but is not willing to allow more height. She would require all the properties on this SDD to use this loading and delivery place. If you have to go out of town to provide employee , housing you will need to provide transportation back to town. The green spaces are too small. She also expressed concern about the setbacks. ~r. Slifer said the 21 conditions that the planning department has listed are quite appropriate. He els a third turning land is needed, although he does Pike the idea of moving the sidewalk in. Retaining the green space is a great idea. Vail Town Council Minutes December 21, 1999 4 Ms. Navas expressed concerns about the traffic. She felt a third lane was needed and would like to e the employee housing in the Town of Vail. Considering the trade off, Ms. Navas felt the extra eight is worth it. She asked for clarification on whether the conference rooms were undersized. Navas wanted more understanding of the sun shade analysis and asked if the pool was in or out of the sun? Mr. Peterson said the pool was always in the sun. From the Town of Vail's view point, the bigger the conference rooms the better as this will bring more people to the village but from the hotel's view point, the conference area is already too large. Mr. Peterson said he liked the idea of posting a bond and waiting a year to see if a third lane was needed. Mr. Kurz said we need to moue in the direction of development. This is not going to be perfect. But in terms of the changes made over the last year, this is something that the Town needs in relationship to a hotel but he was still concerned that two lanes would not work. He said he is now satisfied that the loading and delivery will work. He made mention that the Hyatt took out 18 hotel rooms to add more spa space and said they are considering taking out even more rooms. He would consider adding height to the building in the one section. He said the employee housing needs to be in the Town of Vail. If not in the Town of Vail, the number of units required for the overall project should be increased. George Ruther asked if Council was ready to move forward with the 1st reading of the ordinance on ~anuary 4, 2000. The Council indicated it was. Tenth item on the agenda was the Town Manager's Report. As there was no further business, a motion was made by Kevin Foley to adjourn the meeting and Sybil) Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The meeti~~„~t,~r~„g~i~ourned at 9:30 p.m. ~~~o.~t~ Ct= i<q~~~~,,r,, Respectfully submitted, ~ ~ ~ _:, =: ~~ _ ~:: , °~~ ~'~' Ludwig Kurz Mayo TTEST: n ~'%;'ruunN i~~ utin ~t~~~u~~b ~-L/,~ n fl n ~ ~1~ Lorelei Donaldson Town Clerk Minutes taken by Beth Salter • Vail Town Council Minutes December 21, 1999 Printed by Lorelei Donaldson 12/27/99 1:08pm ., .~ From: Suzanne Silverthorn To: DIST LIST GROUP Subject : Council_)3igh-].-~s~ aM} 7 ~_~ Nf~~-=_____________12/22/99==2:58pm=====____~ __________________________ TOWN COUNCIL HIGHLIGHTS FOR DECEMBER 22 ~~"e`s~~ii"8riefs~~- C~icil members present: Donovan, Foley, Kurz, Moffet, Navas, Ogilby, Slifer --Buffehr Creak Park Expansion and Conceptual Design The Council heard an update from Gregg Barrie, one of the town's landscape architects, on a conceptual design plan for the 1.2 acre Buffehr Creek Park on the north side of I-70 in West Vail. The design incorporates neighborhood suggestions to maintain a naturalized area with trees, shrubs and flowers; retention of a turf area; creation of a mid-sized playground; installation of picnic tables; creation of a walking path through the park from Chamonix Road; and a small restroom. The park area was expanded in 1946 when the town acquired an adjacent parcel, known as lot 34. Since then, Barrie has been working with the neighborhood to design modest improvements to the park. The plan is currently moving through the Planning and Environmental Commission and the Design Review Board approval process. Yesterday, Barrie said the estimated cost for the improvements is $320,000, well above the $3.50,000 budgeted far the project. The original cost estimate was based on the town's Last park project, which was 9 years ago, he said. Councilmembers expressed support for the park's design, although. Diana Donovan advocated the need for more park uses townwide for kids 22 and up, such as basketball hoops. Councilman Rod Slifer suggested placing basketball hoops on the top deck of the parking structures during the summer, while Sybill Navas remanded fellow Councilmembers of an opportunity to convert the Booth Creek tennis court site to a basketball court. For more information, contact Barrie at 479-2337. --Vail Plaza Hotel Site Visit In preparation for the evening meeting, the Council viewed the Vail Plaza ~el property from the Main Vail roundabout area to become oriented with sting mountain views. See evening meeting briefs for details. B Report ng a recap of the Dec. 7.5 Design Review Board meeting, Councilman Kevin Foley inquired about an application for a road extension by the Potato Patch Club Condominium Association as well as a staff approval for outdoor tables, chairs and umbrellas at the Vail Mountain Adventure Center. Councilmembers were advised of an additional staff approval to extend a temporary parking approval in the Golf Course neighborhood to allow additional time for resolution of a parking dispute between owners of a duplex. --Ford Park Managed Parking Calendar Update for Summer 2000 After much discussion, the Council voted 7-0 to approve a Ford Park managed parking calendar for summer 2000 in accordance with the 1997 Ford Park Management Plan. The calendar identifies 37 days during the summer in which $5 close-in parking will be offered at the Ford Park lot to provide parking equity when multiple events are offered at the park on the same day. The calendar was assembled by representatives from the park's user groups: Town of Vail, Vail Recreation District, Vail Valley Foundation, Vail Alpine Gardens and Bravo! Colorado Music Festival. During discussion, Councilmembers Chuck Ogilby and Rod Slifer advocated solutions other than paid parking to accommodate the need for increased capacity, such as allowing users to park on the Frontage Road. But Councilman Kevin Foley, who helped negotiate the proposed summer parking calendar, reiterated the need for some form of managed parking at Ford Park. Otherwise, he said, it's a free-for-a11. And while $5 is an inexpensive price to pay for close-in parking {which is used to offset costs associated with managed parking}, Foley said he'd prefer the town budget funds in the future to subsidize the parking management program, thereby allowing patrons to use the Ford Park lot for free. Mayor Ludwig Kurz successfully encouraged the Council to continue with the proposal for another season, noting that Ford ~k patrons have a choice regarding the option of free parking in the ucture versus paid parking close-in. Councilmember Sybill Navas raised c istency Concerns, noting it could be perceived as unfair to allow free in for one event and not another. In agreeing to move forward with the ~ ~ g c ndar, Councilmembers asked that bus service be improved during the peak days as well as heightened efforts to promote the free parking options. For Page: 1 Printed by Lorelei Donaldson 12/27/99 ~:Q$pm fore information, contact Pam Brandmeyer, assistant town manager, at 479-2113. --Chalet Road Use For Valet parking for Winter 1999/2000 Council voted b-1 (Moffat against) to deny a request by Mountain Valet use Chalet Road as a staging area for public valet parking services at den Peak. Noting an excerpt from the town's streetsCape master plan r mmending elimination of winter-time parking on Chalet Road, as well as borhood opposition, Councilmembers suggested the company work with Vail R its and/ar owners of other nearby private parking lots to discuss potential partnership opportunities. For more information, contact Greg Hall, Public Works/Transportation director, at 479-2160. --Request for Use of Dobson Arena for Inc. 500 Follow-Up The Council voted 7-0 to retain its two remaining days of time at Dobson Arena in response to a request on behalf of the Inc. 500 conference, scheduled for July 12-14, an estimated subsidy of $3,546. Instead, Councilmembers suggested showing the town's support for the event in other ways. The conference will draw more than 70o attendees from the top S00 small to medium-sized companies from across the country who will spend an estimated $2 million in Vail over the three days. The Vail Recreation District, which leases Dobson Arena from the Town of Vail, has a contractual agreement allowing the town to designate up to 30 days each year for Dobson's adjusted rental use by a non-profit or other deserving organization. • • • Page: 2 Printed by Lorelei Donaldson 12/27/99 1:06pm From: Suzanne Silverthorn To: DTST LTST GROUP Subject: Vail Town Council Highlights, part 2 NOTE====______==°==12/22/99-~2 59pm_________________________~~--______,__ ouncil Critical Strategies Discussion ouncil continued reviewing objectives and work plans associated with ritical strategies identified during its earlier retreat ( nsportation, infrastructure, economic viability, housing, environment and community collaboration). This time, the Council reviewed a draft of its newly created environmental strategy. Councilmember Diana Donovan suggested Vail strive to be the Western Slope's environmental leader in all that it does, including recycling, water quality, tree protection, stream setbacks, etc. The proposed 2000 work program includes working with the state and U.S. Forest Service to address the Black Gore water quality issue on Vail Pass; explore the use of alternative fuel vehicles; minimize the use of paper through increased use of electronic media; continue to work with the Forest Service on the pine beetle issue; participate in the Colorado Association of Ski Towns-Colorado Department of Transportation magnesium chloride impact study; address noxious weeds within Vail; continue implementation of the Green Star program; work with Northwest Colorado Council of Governments to forward concerns about Alternative D to the U.S. Forest Service; continue to work with the U.S. Forest Service on the Blue Ski Basin logging removal plan; prepare a map of proposed stream setbacks; pursue creation of a streamwalk between Lionshead and Vail Village; implement a solid waste management plan; increase promotion and awareness of recycling opportunities; and participate in the purchase of windmill power. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Information Update Mayor Ludwig Kurz announced the Council's decision to offer free Barking in the Vail Village and Lionshead parking structures Dec. 23-25 as a holiday gift to the community and its guests. For details, see news release issued 12-21. ouncements/reminders included: no Planning and Environmental Commission eting next week; Council follow~up sheet has been resurrected; and the Street Beat Party is Dec. 22. Community Development Director Russell Forrest provided an update on a recent meeting with the Eagle River Water and Sanitation District. Forrest sand the district has agreed to waive water and sewer tap fees for the town's 8 employee housing units to be constructed in West Vail in exchange for the right to purchase a 2-bedroom unit. The district also has pledged to pay for the unit's construction. In addition, Forrest said the water district has expressed interest in waving tap fees by 50 percent for the construction of additional deed-restricted units within Vail. Also yesterday, Forrest said the Vail Recreation District Board would be invited to attend the Town Council's Jan. 4 work session as a prelude to an open house on Jan. 5 and 6 to discuss community facilities elements for the lower bench of Donovan Park. Sybill Navas led a brief discussion regarding Council's options in canceling its July 4 meeting. Options include rescheduling the meeting to July 5 or the following week. --Council Reports Kevin Foley, who represents the Council on the Eagle County Regional Transportation Authority, noted the board's difficulty in hiring bus drivers. Foley also acknowledged receipt of a letter from a constituent regarding snow removal and snow storage. In addition, Foley suggested scheduling a meeting on Jan. 4 to bring the ice skating groups, the Vail Recreation District Soard and the Vail Town Council together to discuss options for a second sheet of ice. or Ludwig Kurz said he enjoyed representing the Council during Sunday's ee lightings as well as the Wednesday Street Beat Party. Slifer, who represents the Council on the board of the Vail Valley T ism and Convention Bureau, said the board has met with representatives from the Vail Community Chamber to begin discussions of a possible merger. Page: 1 Printed by Lorelei Donaldson 12/27/99 1:06pm Chuck Ogilby, who helps represent the Town Council during meetings of the Northwest Colorado Council of Governments, provided an update on a recent meeting in Denver in which the Alternative D White River National Forest S rvice plan was discussed. He said he also attended a forum at the Aspen ~titute and was surprised to learn the Aspen Ski Corporation supports ernative D. er C k Ogilby expressed concerns about the lass of a central reservation system for Vail if the system is handed off to Vail Resorts. That prompted a suggestion to invite representatives from the Vail Valley Tourism & Convention Bureau and Vail Resorts to make a presentation to Council to help clarify the issues. Kevin Foley inquired if staff has pinpointed responsibility for construction of a sidewalk from the Golden Peak Ski Base to the soccer field. Foley also expressed his excitement regarding the opening of the Tap Room, 8150 and expansions of Pazzo's and Gotthelf's. Tn addition, Foley noted problems with the parking structures, including cleanliness issues, lighting and long lines at check out. Chuck Ogilby suggested consideration of a "bus bucks" incentive program in which bus riders would be rewarded with "bucks" that could be cashed at local establishments. Ludwig Kurz presented an update on last week's scoping meeting sponsored by the U.S. Forest Service regarding a proposal to~haul timber from the Blue Sky Basin expansion through the Town of Vail. As a result of the meeting, the public comment period has been extended to Jan. 18. Evening Session Briefs Council members present: Donovan, Foley, Kurz, Navas, Ogilby, Slifer --Citizen Participation There was no citizen participation. ~onsent Agenda Council voted 6-0 to approve second reading of an ordinance containing amendments and updates to the town's building codes, including a tian of the 1999 National Electrical Code. Far details, contact Gary Goodell, chief building official, at 479-2321. --Vail Local Marketing District Checking Account 7n a housekeeping measure following voter approval of the 1.4 percent local marketing district tax (with collections to begin Jan. 11, the Council voted 6-0 to approve a resolution establishing a checking account for the Vail Local Marketing District. Vail Finance Director Steve Thompson said the account would be used to keep the marketing distract funds separate from the town's other funds. --Buffehr Creek Park Lot 34 Rezoning The Council voted 6-0 on first reading to approve an ordinance rezoning lot 34 of Buffehr Creek Park from Primary/Secondary to Outdoor Recreation. The rezoning is the first step in a multi-step process that will ultimately place the lot into the town's highest designated open space protection status. The lot was acquired by the town in 1995 to expand the current park. See work session briefs for an update on a design proposal to embellish the park. For more information, contact Allison Ochs in the Community Development Department at 479-2369. • • Page: 2 Primed by Lorelei Donaldson 12/27/99 1:O7pm From: Suzanne Silverthorn To: DIST LIST GROUP Subject: Vail Town Council Highlights, part 3 NOTE====------=====12/22/99==3r41pm=====________________________=====M=== supplemental Appropriation T Council voted 6-0 on second reading to add $319,126 to the 1999 budget. ancludes an additional $140,440 needed for the town's self insured h th insurance claims, plus other unanticipated expenditures. For more information, contact Finance Director Steve Thompson at 479-2116. --Rezoning Rockledge Road and Ptarmigan Road Property The Council voted 4-2 (Donovan, Foley against) to approve second reading of an ordinance to rezone property on Rockledge and Ptarmigan roads that was previously zoned Natural Area Preservation and owned by the U.S. Forest Service. The land was transferred to the Town of Vail as part of a Land Ownership Adjustment Agreement (LOAA) between the town and the U.S. Forest Service. The town has subsequently resold portions of the property to adjacent property owners to address encroachment issues. In voting against second reading, Diana Donovan reiterated her objection to an earlier provision that allows participating property owners to add GRFA (Gross Residential Floor Area} to their lots, while Kevin Foley Continued to express disapproval of the land sale, saying the town sold the land too cheaply. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Valley-Wide Census 2040 The Council voted 6-0 to approve a resolution supporting efforts of the "Valley-Wide Complete Count Committee" in its local coordination of the 2000 census count. The count will begin on or before March 1. Tn voting to approve the resolution, councilmembers noted the importance of an accurate count in Vail and elsewhere in the mountains, since results are used to determine the allocation of state and federal funding, political representation, local planning as well as other considerations. For more information, contact Pam Brandmeyer, assistant town manager, at 479-2113. ail Local Marketing District Advisory Board e Council appointed Bill O'Connell and Sally Hanlon to the Vail Local ting District Advisory Board, increasing the group's size to 11. The t were among a pool of seven candidates who applied for openings earlier this month. --Vail Plaza Hotel In preparation for formal consideration (first reading} of the Vail Plaza Hotel redevelopment plan scheduled for Jan. 4 the Council received an overview of view corridors, previous development approvals for the Vail Plaza Hotel property as well as the adjacent Gateway Plaza Building in an effort to reconstruct the town's thought-process as it considered development approvals for the parcels during the past 23 years. The information, prepared and presented by George Ruttier, the town's senior planner for the project, prompted a suggestion by Councilmember Diana Donovan to document view corridor discussions and decisions more thoroughly for future decision-makers. In response, Ruttier suggested such documentation be made through legislation. Currently, there are five legislated view corridors in Vail Village (none of which apply to the Vail Plaza Hotel proposal) and another five headed for protection status in Lionshead. Also yesterday, the Council heard from a traffic consultant regarding projected impacts to Vail Road. Given future traffic volumes, the consultant, Larry Lang of Felsburg, Holt and Ullevig, indicated no need for a left-hand turn lane an Vail Road. His findings are based on an estimate of one vehicle turning into the Vail Plaza Hotel site each hour. However, several councilmembers, including Rod Slifer and Chuck Ogilby, said they had an intuitive feeling that a left-hand turn lane would be needed to prevent back-ups at the Main Vail roundabout. Jay Peterson, representing the applicant, noted his willingness to add a turn lane to the project, if needed, but encouraged the Council to consider delaying implementation for a ear or more to evaluate the need. In addition to concerns about Vail Road, ncilmembers offered additional suggestions far the overall redevelopment oposal: Chuck Ogilby noted his support for a landmark tower feature and cated his willingness to grant additional square footage if the loper would add employee housing on the site to accommodate 3& workers (~ applicant has agreed to pursue this option if additional height is granted); Diana Donovan expressed concerns about retention of mountain Page: 1 Printed by Lorelei Donaldson 12/27/99 1:07pm ,views, interval ownership units, size of the spa; setbacks, paver replacements and the limited amount of plaza space on the property; Rod Slifer noted the need to improve a pedestrian connection to the Gateway Plaza Building; Sybill Navas said she'd like to see housing for 38 employees generated within the town, although she's not sure about the txada-offs aired to place the units on site via additional height; Kevin Foley said had mixed feelings about the project, noting his concern for isolation of t Gateway Plaza Building; while Dudwig Kurz expressed support for tional tweaking that will move the project forward. Kurz said he'd c ider adding height to a section o£ the building to accommodate employee housing units on site. Earlier, during the public comment period, the Council heard from Charles Lipcon, representing residents of the Gateway Plaza Building. Lipcon expressed concerns about the height of the proposed development as well as traffic congestion on Vail Road. Jim hamont of the East Village Homeowners Association urged the Council to require a turning lane on Vail Road. He also suggested better "sculpting" of the building's mass to be more in keeping with the Gateway Plaza Building. Also, Joe Staufer, the building's former owner, and his brother Hermann Staufer urged the Council to move forward with the project. As proposed, the redevelopment calls for 99 hotel rooms, 46 fractional fee club units, 1 condominium, 393 parking spaces, a full service spa and health club facility, and a 10,500 sq. ft. conference and meeting room facility. Also, the proposal includes creation of dead-restricted housing units for 38 employees. For more information, contact George Rather in the Community Development Department at 479-2145. --Town Manager's Report In his report, Bob McLaurin said the town is prepared for Y2K following the testing of back-up generators. He also introduced Beth Salter as the town's new executive assistant. _-Other Kevin Foley expressed condolences to the families of Gloria McRory and Walter Moritz, both of whom passed away recently after contributing greatly to the Vail Valley's success. ~OMING DISCUSSIpN TOPICS ber 28--No Meeting January 4 Work Session Trees for Vail Update Donovan Park Update Discussion of Master Deed Restrictions Vail Valley Tourism & Convention Bureau Update Vail Plaza Hotel Discussion Appeal of DRB Decision on Vail Plaza Hotel January 4 Evening Meeting White River National Forest Plan Vail Plaza Hotel Lot 34, Buffehr Creek Park, Rezoning # # # • • page: 2 Px'znted by Lorelei Donaldson 12/27/99 12:47pm Ffrom: Suzanne Silverthorn To: DIST LIST GROUP Subject: Council Highlights, part 1 NOTE====------=====12/L5/99==3 24pm=====_=_____________________====~µM=== MEDIA ADVISOR'Y' December 15, 1999_ _ C act: Suzanne-Silverthorn, 479-allh ~--- _ Community Information Officer ~ ~-~__ VAIL TOWN COi7NCIL HIGHLIGHTS FOR DECEMBER 14 ~1- work ession Briefs ~- _ _._._~ _- -----T Council members presenti: Donovan, Foley, Kurz, Moffet, Navas, Ogilby, Slifer* *Arrived late --Employee Recognition The Council honored Leo Vasquez, an electrician., for 15 years of service to the town. He received a check for $1,000. --Annual Presentation of Investment Report Councilmembers reviewed a quarterly investment report presented by Chris Stouder, the town's finance/budget manager. She said the town maximizes its low-risk investments by using short-and long-term strategies, consistently bettering the Treasury Bill rate, which is used as an investment benchmark. At the suggestion of Councilmember Sybill Navas, annual comparisons will be added to the reports. For more information, contact Stouder at 479-2119. ---Ski Club Vail Redevelopment Discussion The Council received an update on the Planning and Environmental Commission's (PEC) approval of a development plan and conditional use request for the new Ski Club Vail facility on Vail Valley Drive. The PEC voted unanimously to approve the project with three conditions at its Dec. meeting. The new 24,000 sq. ft. facility will triple the size of the sting building and will accommodate 22 off-site parking spaces, including enclosed spaces for vans. One of the conditions required by the PEC is to n responsibility among Ski Club Vail, Vail Resorts and the Town of far construction of a 6 ft. wide sidewalk extending from Golden Peak to the soccer field. Ski Club Vail spokesman Rocky Christopher suggested the town pay for the public improvements due to upwards of $200,000 in cumulative sales taxes generated by the club's annual Ski Swap. At the suggestion of Councilman Greg Moffet., staff was directed to review minutes of Council meetings from 1995 to determine if Vail Resorts had been required to install the sidewalk as part of the Golden Peak ski base redevelopment approval. Also yesterday, Councilmember Diana Donovan expressed concerns regarding the number of trees that would be removed to make way for the on-site parking, while Councilman Kevin Foley suggested adding a bigger boiler to the facility to heat the new sidewalk extension. The Town Council will consider a rezoning request as part of the development review process from Agriculture open Space to Ski Base Recreation. For more information, contact Brent Wilson in the Community Development Department at 479-2140. --Arosa-Garmisch anal A-Frame Employee Housing Update After learning of the Eagle River Water and Sanitation District's interest in participating as a potential partner in the town's construction of B employee housing units in West Vail (6 at Arosa-Garmisch, 2 at "A-Frame° site), the Town Council agreed to offer the district an option to purchase one of the units in exchange for waiving water and sewer tap fees for all 8 units. The water district board will discuss the possibility in more detail at its Dec. 16 meeting. Councilmembers were pleased by the district's interest. Councilman Greg Moffet called it a great example of the Vail Tomorrow concept of governments working together. Councilman Chuck Ogilby, a former water board member, also expressed his enthusiasm, noting the district has never waived a tap fee in the past. Ogilby said the town also eds to put a timetable together to work with the district in helping it wire the old town shop property for expansion of the sewer plant with the ssibility of housing above_ Also yesterday, Councilmember Diana Donovan ~d to receive information on the number of water district employees who in Vail. Construction of the e units in West Vail will began in April w completion occurring next November. Town Manager Bob McLaurin has asked Council to consider making one of the "A-frame° units available for Page: 1 Printed by Lorelei Donaldson 12/27/99 12:47pm town employees--either for rent or sale. xn addition, the Council asked that additional names be forwarded for consideration of a new name for the Arosa-Garmisch development. One suggestion is Park Place Townhomes, although several Councilmembers said it reminded them too much of the ensive property associated with the Monopo3y game. For more information, tact Vail Housing Coordinator Nana Timm at 479-2144. -quest for Use of Hobson Ice Arena Days for Inc. 500 Summer 2000 rence Council deferred a staff request to designate 3 of the town s free contractual rental days at Dobson Ice Arena to be used for a July convention sponsored by Inc. Magazine and brought to Vail through the Governor's Office of Economic Development. The convention will draw mare than 700 attendees from the top 500 small to medium-sized companies from across the country who will spend an estimated $2 million in Vail over the three days. Although Councilmembers expressed support for the event, they asked to defer the donation until more information can be gathered regarding town sponsorship expectations and rate schedules for the Dobson Ice Arena. For more information, contact Pam Brandmeyer, assistant town manager, at 4792113 --PEC Report-Discussion of Vail Plaza Hotel Proposal The Council heard an update on the Planning and Environmental Commission's (PEC) final review of the Vail Plaza Hotel proposal. The PEC voted unanimously to approve the request for a Major Amendment to a Special Development District and a conditional use permit to allow for the operation of a fractional fee club on the property. There were 21 conditions tied to the approval. In preparation for Council consideration of the application, several Councilmembers asked for additional information, including an ownership mechanism for future capital improvements on the property and underlying zoning comparisons of the Gateway Plaza building and other components of the Vail Village Inn. The Town Council will informally review the proposal at its Dec. 21 evening meeting and will hear from a traffic consultant an impacts to Vail Road and the Frontage Road. The redevelopment proposal calls far 99 hotel rooms, 48 fractional fee club units, 1 condominium, 393 parking spaces, a full service spa and health club facility, and a 10,500 sq. ft. conference and meeting room facility. Also, proposal includes creation of deed_restricted off-sate housing units for employees. For more information, contact George Ruther in tha Community Development Department at 479-2145. ~ancil Retreat Follow-up As a follow-up to an earlier two-day retreat, the Council began reviewing objectives and work plans associated with six critical strategies (transportation, infrastructure, economic viability, housing, environment and community collaboration). The focus of yesterday's discussion was on transportation. The 2000 work plan will include the following: conduct study to determine alternatives and costs for in-town shuttle; participate in and support the CARTS demonstration project; adopt a model traffic code; review outlying bus schedules and modify as appropriate; review loading and delivery study and optimize resources and opportunities; implement dismount zones in the pedestrian villages to improve safety; update the 1990 Transportation Master plan; participate in the Intermountain Regional Transportation Planning Commission; participate in the Eagle County Rail Initiative; and continue to participate in the Vail Valley Exchange program for bus driver trainees. • • Page: 2 Printed by Lorelei Donaldson 12/27/99 12:48pm From: Suzanne Silverthorn To: DIST LIST GROUP Subject: Council Highlights, part 2 NOTE====__=====W~=-12/15/99==3:25pm=====---=====-=====W=====____==_=====W formation Update announcements were made: the annual holiday luncheon at Public Works is a oon Dec. 15 and the annual holiday TOV party is at 6 p.m. Dec. 17. Also, referring to last week's agenda item regarding a funding request for secuxity at the Wednesday night street parties, Assistant Town Manager Pam Brandmeyer said the additional staffing would be funded through savings rather than the Council contingency funding requested previously. --Council Reports Kevin Foley reported on a Vail Recreation District meeting held earlier in the day in which user conflicts at the Nordic Center were discussed. 5ybi11 Navas reported on a recent Northwest Colorado Council of Governments meeting in which members viewed a video on a proposed rail system. Also, the group awarded technical assistance grants, including a $3,000 grant to the Town of Vail to help verify street addresses for emergency services. Greg Moffet reported on his attendance at the Local Marketing District Advisory Board meeting in which strategies were discussed in the areas of destination marketing and group business. Moffet said the group was working well and complimented them for volunteering their time and talents. Also, he said it appears the advisory board is interested in expanding its membership. The town will research whether the Council can select two additional members from among the pool of applicants who expressed interest previously. --Other Kevin Foley expressed support for the "1'm from Vail, may T help?" buttons and said they appeared to be working in improving guest relations throughout n. Foley also asked for a copy of the new winter bus schedule, effective 13; invited Councilmembers to attend the Eagle County Regional ansportation Authority Christmas party; and inquired about the town's use ~agnesium chloride, which has been scaled back. Chuck Ogilby expressed concern with the Planning and Environmental Commission's acceptance of the Vail Plaza Hotel's request to locate employee housing units tied to the project's approval off-site. At 300 sq. ft. per person, Ogilby said he thinks the developer should provide housing for the 3s employees on the property, which represents just 2 percent of the total square footage of the development. Also yesterday, Ogilby shared a constituent idea to locate a community garden on the vacant town owned property across from Stephen's Park, as well as courtesy concerns about a parking ticket issued in his neighborhood. Lastly, at Ogilby's suggestion, Councilmembers discussed last week's request from the skating community regarding the immediate need for a second ice sheet. Several Councilmembers suggested consideration of a temporary facility which would enable the ice to be used during the eventual construction of a facility on the "Hub" site in Lionshead. Also, in response to suggestions that the "Hub° site can be phased with construction of an ice sheet on the bottom, Mayor Ludwig Kurz suggested the town consult with some structural engineers to determine the feasibility. in addition, the group expressed the need to meet with the skating community, along with representatives from the Vail Recreation District, to discuss the options in more detail. UPCOMING DISCUSSION TOPICS December 21 work Session Discussion of Ordinance re: Buffehr Creek Park Zone Change and Expansion sign ~d Park Managed Parking D tuber 21 Evening Meeting 5~t Reading, re: Buffehr Creek Park Zoning Change and Park Expansion nd Reading, re: Building Code Amendments Second Reading, re: Supplemental Appropriation Page: 1 Printed by Loxelei Donaldson 12/27/99 12:48pm Second. Reading, re: Rockledge, Ptarmigan Road Rezoning v~il~Plaza Hotel Redevelopment Proposal # # # • • Page: 2 -.~ • VAIL TOWN COUNCIL -MINUTES TUESDAY, December 7, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 7, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Ludwig Kurz, Mayor 5ybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogilby Kevin Foley Greg Moffet Diana Donovan Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Peter Apostal, a business owner and local resident of fifteen years stated he has children in the hockey program. He read a letter from the skating association and skating club stating the need for a second sheet of ice and that the Council was holding up the process in getting this done. He said the Dobson ice arena has been an asset but it is overused and another sheet of ice is necessary. The skating program has over 500 adults and children in it. During the time the ice arena has been closed, the parents have had to drive their children to other communities at 5 am and 6 am to be on the ice somewhere else. He stated that a second sheet of ice is needed now. Shawn Boris, President of the Skating Club of Vail, stated they have 70 members. She said the skaters compete in various levels of skating, perform in ice shows, and other events. Skaters come in from other areas and bring over 400 skaters to Vail. She also said the summer skating camp continues to grow. She was concerned about the annual Vail invitational Skating being cancelled this year due to a conflicting event coming to Vail and using Dobson and displacing the event. They shouldn't have to do this and a second sheet of ice is necessary now. Glen Davis, President of the Vail Jr. Hockey Association, introduced several people on the board and hockey players to Council. He said there is no question that Dobson is a successful facility. However, the facility is over utilized. He said Vail Jr. Hockey has over 100 children in the program and the mites and mini-mites have even more kids in their program. The programs are continuing to grow and in addition, there are 60 girls signed up for girl's hockey this year. If the community doesn't do something quickly, the number of groups utilizing the ice arena will continue to grow and have an adverse impact on the facility. Phil Hoversten, stated he has lived in Vail for 14 years. He said there is a frustration from all the ice programs because kids have been off the ice for the last three to four weeks and because the request of a second sheet of ice is not being moved forward quickly enough. He said he offered to build a second sheet of ice, privately funded, for the town a few years ago. ~ Vail Town Council Minutes December 7, 1999 He said the Vail Recreation District {VRD) said they would do this and said he wants the Council #o approve giving the VRD a 5i3-year lease and to move forward with a second sheet of ice now. He stated the VRD and he are ready to put in the basement level of a facility that would house a second sheet of ice. The structural costs that would be incurred would hold whatever facility is placed above the second sheet of ice. Everyone wants the Town Council to move ahead now with the second sheet of ice. Mayor Ludwig Kurz thanked everyone for coming and not bringing hockey sticks to beat the Council over the head. He said the only incorrect statement in the letter is that Council has been holding up the process. He said the community also has a say in the matter. He said there is an interest and willingness by the current Council as well as the last Council to move forward on this issue. He stated the Council wilt make sure to have a discussion with the town staff, and others involved, to work on how the second sheet of ice can be put in place. He said there is concern that a better design needs to be in place before the second sheet of ice can be put in place with other facilities. Council member Sybill Navas, said it is her absolute number one priority to get a facility on this site. She said it takes time to put a facility in place. If it takes two years to do this, maybe the Council should look at another site for the second sheet of ice. She reiterated that putting in the second sheet of ice would take time. Counci! member Greg Moffet said he would love to see more ice time because he can't #ake his children to free skate because of lack of ice time. Mayor Kurz said this is quite a phenomenon of the growing number of children and adults using the ice arena. He thanked the community members present for attending the meeting. Moses Gonzales, a resident of East Vail, welcomed the new council. He asked the Council to consider using the excavated dirt from the ArosalGarmisch property to build a berm in West Vail to buffer the I-70 noise and give relief to West Vail residents. He said the berm could start from City Market and go West on the north side of the highway. Bob McLaurin, Town Manager, said the dirt is planned for the Donovan Park construction. He offered to explore the possibility of the buffer proposal. Council member Greg Moffet said the Matterhorn area could use a berm also. Moses also stated he liked the tree lights and would like to see them up all the time. He also said he would like to see the lower bench of Donovan Park be designated a Veterans Memorial Park. The second item on the agenda was the consent agenda. A. Approve the Minutes from the meetings of November 2 and 16, 1999. Council member Rod Slifer made a motion to approve the minutes from the meetings of November 2 and 16, 1999. Council member Sybill Navas seconded the motion. Mayor Ludwig Kurz stated there were typographical errors that needed to be changed and went through them. ~ Vail Town Council Minutes December 7, 1999 Council member Rad Slifer amended his motion to include approval of the minutes with minor typographical changes to the minutes of the November 16, 1999 meeting minutes and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the appointment of two members to the Vail Local Marketing District Advisory Board. Bob McLaurin, Town Manager stated there were seven applications for the two vacancies and at the work session the Council interviewed the applicants; Michael Arnett, Bob Batchelor, Kaye Ferry, Sally Hanlon, William O'Connell, Hermann Staufer and Pamela Stenmark. A written vote was taken. Council member Sybill Navas made a motion to appoint Bob Batchelor and Pam Stenmark to the Vail Local Marketing District Advisory Board. Council member Greg Moffet seconded the motion. A vote was taken and the motion was passed unanimously, 7-0. Mayor Ludwig Kurz thanked all the applicants for their interest. The fourth item on the agenda was first reading of Ordinance No. 34, Series of 1999, an Ordinance Making Supplemental Appropriations And Budget Adjustments From The Town Of Vail General Fund, Capital Projects Fund, And Health Insurance Fund Of The 1999 Budget And The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Set#ing Forth Details In Regard Thereto. Steve Thompson said this is the final supplemental appropriation for 1999. He stated supplemental appropriations are needed to account for expenditures that were not anticipated when the budget was originally prepared. He said many of the Town's required supplemental appropriations are caused by and funded by unanticipated revenue such as grants and sales. All of the supplementals in the General Fund are of this type. Supplemental appropriations are also needed for unanticipated expenditures such as the upgrade to the permit sof#ware for $66,000, as well as for expenditures that will exceed budget estimates such as the $120,000 needed for health claims. He said the Town is sel#-insured for health claims and they must pay what is incurred up to a certain point. He stated that for many years, the town's health claims had done much better than the budget, but that was not so this year. Further discussion ensued about various aspects of the supplemental request including how the town covers health claims. Council member Kevin Foley made a motion to approve on first reading, Ordinance No. 34, Series of 1999. Council member Rod Slifer seconded the motion. A vote was taken and the motion passed, 7-0. The fifth item on the agenda was first reading Ordinance No. 35, Series of 1999, an Ordinance rezoning for property previously unzoned and owned by the United States Forest Service and transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to PrimarylSecondary Residential District and Natural Area Preservation District (NAPD), for property located at Rockledge Roadl A replat of a portion of Block 7, Vail Village First Filing and 3 Vail'rown Council Minutes December 7, 1999 Lot 2 of Raether minor subdivision affecting Pots 2, 4, 7, 8A and 9A, Block 7, Vail Village First Filing; Lots 3A and 3B, Resubdivision of Lot 3 Block 7 Vail Village First Filing; Lot 10A and 10 Resubdivision of Lot 10 Block 7 Vail Village f=irst Filing; Lot 136 Resubdivision of Lot 13 Bloc Vail Village First Filing; and Government Lot 3, all in Section 7, Township 5 South, Range 80 West of the Sixth Principal Meridian. And B, k7 A rezoning for property previously unzoned and owned by the United States Forest Service and transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to Primary/Secondary Residential District and Natural Area Preservation District {NAPD), for property located at Ptarmigan Road/ Lots 1 through 6, Block 5, Vail Village Seventh Filing, repfa# of Lot 4, Vail Village Tenth Filing and Government Lot 3; all in Section 8, Township 5 South, Range 80 West of the Sixth Principal Meridian Tam Moorhead, Town Attorney, read the title of the ordinance and said this is the final step in fulfilling the Land Ownership Adjustment {LOA) process. The land will stay in its natural state and be a buffer. Dominic Mauriello, Chief Planner, stated there is a plat note stating the property cannot contain any improvements on the land. Council member Sybill Navas asked if there were any encroachments on the Ptarmigan fairway drive areas on the map. Tom Moorhead said yes, there was approximately one-fourth of the land encroached onto this area. He said one of the property owners will participate and the other will not. Further discussion ensued regarding compensation and rezoning of the property. Council member Diana Donovan asked if the money from the sale would be placed in the Reai Estate Transfer Tax {RETT) fund. Tom Moorhead stated it would be up to the Town Council to decide in which fund account the proceeds will be placed. Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 35, Series of 1999 with the comment above. Council member Greg Moffet seconded the motion. Further discussion ensued. Council member Diana Donovan stated she would be voting against the motion because she doesn't think the property owners should get additional gross residential floor area {GRFA}. And Council member Kevin Foley said he would be voting against the motion because he thought the town didn't receive enough money fior the property. A vote was taken and the motion passed, 5-2, Council members Donovan and Foley against. Chas Bernhardt, a resident, said he would like to see the money reimbursed to the town go into the RETT fund account. • 4 Vail Town Council Minutes December 7, 1999 Bob McLaurin, Town Manager, said this property was purchased with capital project funds. Council member Sybill Navas said this ordinance concerns the zoning of the property, not the sale of the land. The sixth item on the agenda was first reading of Ordinance No. 36, Series of 1999, an ordinance amending Title 10, Building Regulations, of the Municipal Code, to provide for some relatively minor updates and "clean-up" amendments to the town's adopted building codes. Gary Goodell, Chief Building Official, said this ordinance provides for the minor amendments and updates to the town building codes and includes the adoption of the National Electrical Code 1999 edition modifying the current codes. The proposed changes would go into effect for all building permit applications received after January 1, 2000. He stated the model codes that are administered by the town should be updated on a regular basis in order to stay current with changing construction technologies and the latest nationally recognized minimum safety standards. He said the major new editions of the eight model codes that the town adopts are published every three years. The town updated its building, fire, mechanical and plumbing codes to the most current editions with Ordinance No. 19, Series of 1998, which became effective January 1, 1999. The National Electrical Code, or NEC, is published on a slightly different schedule. It is proposed that the town adopt the most recent 1999 edition of the NEC to replace our current adoption of the 1998 NEC. In addition, a number of "clean up" amendments are proposed to eliminate some inconsistencies in the current ordinance, which is found under Title 10 of the Town Code. Council member Rod Slifer asked if this ordinance would increase the cast of building a new structure. Gary Goodell stated it wouldn't increase the cost. Council member Rod Slifer made a motion to approve on first reading, Ordinance No. 36, Series of 1999. Council member Kevin Foley seconded the motion. Further discussion ensued. Gary Goodell said he wants to analyze the fee structure and propose a modified fee schedule at a later date. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was second reading of Ordinance No. 33, Series of 1999, an Ordinance Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1999 Tax Year and Payable in the 1999 Fiscal Year. Steve Thompson, Finance Director, stated they received the town's property tax numbers from the county on November 24, 1999 and the numbers have changed. The town was previously allowed 3.8% and now they are allowed 3.9%. This formula caused the 1999 mill levy to be ~ Vail Town Council Minutes December 7, 1999 lower than the 1998 mill levy, which was 4.4 mills. This ordinance allows for the mill levy to be 4.064 mills, to be collected in 2000. Council member Diana Donovan asked if it could be higher. Steve Thompson, stated the town is limited in what we can do. Council member Kevin made a motion to approve on second reading, Ordinance No. 33, Series of 1999. Council member Sybill Navas seconded the motion. Further discussion ensued. Council member Kevin Foley said the Council should consider asking the town voters to `De- Bruce" the formula based property tax provision this year. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was an evening work session to present the redevelopment proposal for the Vail Village Inn. The purpose of the meeting is to update and inform the Council of the various aspects of the redevelopment application. George Rurher, Senior Planner, said while the applicant is setting up he is passing out the updated information of the draft for the proposal comparison and the parking analysis. The purpose is to inform the Town Council of issues that have come up from the Design Review Board (DRB), Planning and Environmental Commission (PEC) and staff, as well as to identify the next steps. George said he gave Council a memo dated December 1,1999, which outlines several issues including the Vail Road setback, proposed building height, employee housing and loading and delivery. The DRB recommends approval with several condition and final review by Council and DRB would be required. The next steps include t'Inal review by PEC on December 13, 1999 and updates and direction from Council on December 14, 1999. The applicant would like to get feedback from Council about their comments, concerns and issues so they can respond the each and every issue by Council and PEC as loan as possible. George said Jay Peterson, Jack Zehren, Connie Dorsey and Tim Losa would be representing the applicant this evening. Jay Peterson, said he was representing the applicant, Mr. Prado. He said Mr. Prado has been at every meeting for the past three years and was not able to make this evening's meeting. He explained that this project was not acondo-hotel and not a fractional fee hotel. There are 213 hotel rooms, which are funded by the sale of some prime weeks. The applicant went to realtors and lenders to find out what would be necessary to finance a project like this in Vail. Over the past years, the [enders that are available to fund the project are now shrinking and lenders are concerned. There needs to be equity in the project and viability for the hotel. The time-share or fractional fee scenario benefits owners and exists for members only, and is member run. The Vail Plaza Hotel has 99 stand-alone hotel rooms that will not be sold. Council member Greg Moffet asked what was the current number of hotel rooms at the Village Inn. Tim Losa said there are 76 hotel rooms now. 6 Vail Town Council Minutes December 7, 9999 Jay explained the various types of rooms that would be available, there are 99 hotel rooms, and all unsold; and 48 fractional fee club units with a total of 114 separate keys for separate club units. There is spa space, conference facilities, a 9,000 square foot restaurant and bar, 289 parking spaces, and one free market dwelling unit that would replace the one that would be tarn dawn. He stated there is no other business in town like it. He reiterated that this project would not be all things to all people. The needs, wants, desires and whims of all people cannot be met with this one project. He stated this would be a long-term revenue source for the Town of Vail. He said the staff, DRB and PEC have been working hard with the applicant. He said this is a good project and there will be repercussions, however, the positives far outweigh the negatives. Council member Greg Moffet asked about the club ownership aspect of the project and what kind of control do they have over refurbishing the project in 20 years. Jay responded by saying the owners would have majority control always. Council member Greg Moffet asked if the majority owner will have the ability to assess other owners for repairs. Jay said the reserve funds would be set up and passed by the board of directors and the owners would have to pay for it. Further conversation ensued regarding the future cost of repairs and who would pay for them.. Jack Zehren, the project architect, reviewed the project from the architectural and design standpoint. He summarized key items of the project. One of the primary goals was to blend the project and neighborhood with existing surrounding development. He said there are two major development areas. The project would continue major pedestrian areas and use Frontage Road access far service access and us Vail Road for pedestrian access. He reviewed the service access, scale, height and mass of the project, as well as other aspects of the project, including the promenade, pedestrian areas, and sunlshade analysis. George Ruther asked for questions and comments from the Council at this time. Mayor Ludwig Kurz said the idea was to take notes, and to get to questions and answers later. Council member Chuck Ogilby said he would like to take a break at this time to review the model. A 10-minute break was taken to review the model. Council member Rod Slifer said he had a couple of comments but would like to reserve the right to ask more questions Eater. He is concerned with Vail Raad. Currently, it is a two-lane road and part of the sidewalk is in the right-of-way. He thinks the road between the roundabout to Meadow Drive would need to be three lanes far turning access. He wanted to know if there is enough room to do that. 1 ~ Vail Town Council Minutes December 7, 1999 ,lay said a traffic engineer has looked at this area and there is room far athree-lane at the expense of landscaping. He said there would be a traffic report next week. Council member Rod Slifer said another question he had was in the loading area. The pla shows there is space for five semi-trucks to be docked. Is there an accommodation for deliveries outside of this facility or for other areas. Jay said the loading area accommodates the entire Special Development District (SDD}. n Council member Rod Slifer said he has been concerned about the loss of hotel rooms and is happy to see the increase in the hotel rooms. He thinks the project would be used as a hotel. He said that currently, the Austria Haus operates at 65% capacity and he doesn't think this hotel would be higher than the 65-70% range. Jay said they would double check with the Austria Haus on their numbers. Council member Chuck Ogilby said he was ready to not like the project originally, but he has been pleasantly surprised. He said he likes the way it #eels and has the same concern as Rod regarding traffic on Vail Road. He stated the loading situation needs to be worked out with the staff. He thinks it would be a shame to not share this loading area and make it work with the rest of the area facilities. With regard to employee housing, he would like to see a housing requirement that if it is not on-site, it will need to be within walking distance to Vail. He thinks this is vital. Jay said he is interested in working on housing issues. Council member Chuck Ogilby said having the employees on-site is key. Jay said the applicant doesn't want employee housing on-site, but would work with staff on this item. Council member Diana Donovan said her concern was about the existing standards for the Vail Village Inn and what the underlying zone district would be. George Ruther said the zoning would be what exists today. Further discussion regarding zoning and setbacks ensued. George Ruther said he would supply Council with more information and will copy the PEC memorandum for next week's packet. The proposal deviates from the underlying zoning in three areas; there are twenty fewer parking spaces than required; it is 25 feet higher than normally allowed at the highest paint and there are zero setbacks in some areas, as opposed to the 20 foot setback requirements. Council member Diana said there are a number of negatives to this project and wanted to know more positives. She is also concerned about trash removal, recycling and commercial rent restrictions. Ii.J g Vail Town Council Minutes December 7, 1999 Council member Greg Moffet said the town would get more housing units. George Ruther said additional benefits would be the potential increase in sales tax revenue, willingness to incorporate loading and delivery for the Gateway building, improvements to the site as well as additional housing units. Jay Peterson said the hotel would operate the commercial spaces. There would be no outside commercial rentals. Council member Diana Donovan was also concerned about Vaif Road, the project's parking structure availability to other guests. She wants this in writing. She also stated the employee housing needs to be in town. Jay said the condominium declarations require that guests have a right to access the parking garage. He said the lower garage is valet parking and there are 116 spaces on the main level available to the SDD group. Further discussion ensued. Council member Rod Slifer commented on the lower valet parking area. He said the Gateway building originally had valet parking and 24-hour parking service. Now there is no valet parking and where the spaces were to be two cars deep now there is only one space. He said it may be very difficult to get vehicles out. Jay said the valet parking area is a controlled space. He said the valet parking didn't work at the Gateway building because it was for commercial tenants. The Vail Plaza Hotel doesn't have commercial spaces. Council member Sybilf Navas stated significant progress has been made. Her concerns are about traffic on Vail Road, and that employee housing stay in the Town of Vail if possible. She said it was important that the 1998 proposal was not approved. She is concerned about the traffic exit on the Frontage Road and where the left turn would be. How are the vehicles exiting the property and crossing the road. She said this issue has been brought up at every single meeting and they still have an issue with a left turn off of the Frontage Road. She had a question about the median on drawings and if this would be added. Jay said yes that it would be added. Council member Sybill Navas was glad to see the median on the plans. She had concerns about the loading and delivery system. Jay said the loading area has been redesigned and the traffic engineer will walk them through that in next meeting. Mayor Ludwig Kurz asked if they have reviewed what works five years down the road and further into the future when reviewing the traffic on Vail Road and the Frontage Road. George Ruther said the traffic report addresses some of the needs and will get the traffic engineer to be at the next meeting to address these issues. g Vail Town Council Minutes December 7, 1999 Council member Greg Moffet said he reviewed the comparisons and said there were Tots of reductions. He said the Council is in the business of determining economically viable projects and the Council has to stop kidding themselves because they do look at financial aspects of a project. The town needs sustainable economic cycle resistant projects. The lenders have made that determination of what is economically viable. Council member Kevin Foley said he shares the concerns of Vail Road; the handicap parking spaces need to be kept and are needed; and loading and delivery. He asked why can't the cars go through Phase I I!, not the trucks but the cars. He wants to know haw they are going to get the vehicles turned left on the 1=rontage Road, and housing will be needed for a number of new employees. Mayor Ludwig Kurz said he thinks the project has come a long way in terms of mass and size of the project, changing the roof lines, and step back of the building. He also has the same concerns about Vail Road and traffic in the future. He said diverting traffic through Phase III might not work. Jay said the ramp that exits out of Phase III has a 19% grade and doesn't work. George said staff anticipates further discussions with owners of Phase Ill to have an alternate access to their building. Also, Phase III access during construction would need to be addressed and an operable heating system would have to be provided. He said that accommodating housing in the Town of Vail, and internal traffic flow make it part of the community and is good for the community. John Dunn, an attorney representing the owners of the Vail Gateway, said the owners are concerned about the height of the project, the relationship to the master plan, and they are uncomfortable with the process when the applicant has a work session with Council and there has been no notice to adjacent owners regarding the work session. Jim Lamont, representing the East Village Homeowners Association {WHOA), said the town has been working on the project for three years and they are definitely making progress. He said this is a good opportunity for the town to work with the owner of the project to improve the loading and delivery options in Vail Village. He said there are still unresolved issues with regard to underlying zoning, and fractional fee club. He said the only other fractional fee club was the Austria Haus. George Ruther said the fractional fee club has been within the Public Accommodation Zone District (PA zone district) since 1995. Council member Greg Moffet stated it has been since 1996 . Further discussion ensued on the economy and funding of these types of projects. Jim Lamont sta#ed the issues that Ludwig brought up today and in the future are valid. He said when you look a# the density in Vail Village and in Lionshead, there is substantial amount of 1 Q Vail Town Council Minutes Qecember 7, 1999 density that can be built. The Council needs to cook at the pros and cons. There are going to be more cars and trucks in the future. He is also concerned that private developers can hire consultants that work for the Town at the same time. He suggests that two or three design solutions be submitted. The major redevelopment of the Holiday Inn, Gateway Plaza and the overall mix of traffic will be an issue plus logging trucks on the streets of Vail. There needs to be safe pedestrian traffic areas on Vail Road. The loading and delivery system and parking may be shared with Gateway is a possibility bu# this shouldn't hold up the project. Between final design approval and commencement of construction he wants to know how will the project flow and how does this fit in with the overall loading and deliver system. Can the project be modified to accommodate changes in the loading and delivery system. The parking structure needs to be addressed now rather than later. The EVHOA concerns also include the view alignment from the four-way stop, the decision making process rules in place are accounted for and justification for changing them is presented. They want to know why the view corridor went away? They are supportive of a new hotel but the concerns need to be addressed. George Ruther said the view corridor and building height will be addressed during the PEC process and will be forwarded to the Town Council. Further discussion ensued regarding the view corridor and the east exit of the parking structure. Council member Diana Donovan said she has more concerns. If the Phase 111 owners are going to come in later with a project, she wants them to came in as part of this approval. Jay said he couldn't force them to do this. The owners in Phase III have rights separate from this project. Council member Diana Donovan said she would not be sympathetic if they come in to Council in a crisis mode. Further discussion ensued. Jim Lamont stated he has another process issue. He said the town needs to seriously review what can occur on the site and not have the developer say no out of hand without looking at it. The process and procedure for final DRB approval should not come before Council can review it and have a final say. Jay said #hey have gone to all the boards, especially DRB, because the board feels they don't get to approve anything but color and trim. The applicant has gone to DRB before so they have input in the process regarding roof forms, etc. He said the applicant will follow all the procedures so no one is left out. Mayor Ludwig Kurz said it was partly from the direction of Council that this procedure was done. Council member Diana Donovan asked where they would stage the construction. George Ruther said that part of the SDD and construction process is a staging plan. Until the applicant has an approval there is no point in working out a staging plan at this time. C~ 11 Vail Town Council Minutes December 7, 1999 Mayor Ludwig Kurz said that from a practical point, there are more difficult projects than this one to get done. Gearge said the next steps are a PEC meeting on December 13, 1999 and then back to Council on December 14, 1999 with responses to the Council's questions and with PEC recommendations. He said all the models and plans are public record. Mayor Ludwig Kurz thanked Jay and the rest of the applicant's representatives for their time and efforts. The ninth item on the agenda was a discussion on the proposed public process for development of a master plan/community facilities plan far Danovan Park. Dominic Mauriello, Chief Planner, said the Town has entered into a contract with Odell Architects, Design Workshop, and Sasaki Architects to develop a master plan and building plans for Danovan Park. He summarized the process and stated they would be scheduling and working back from the May, 2000 date. Dominic stated there are 15 opportunities for public review and input. He said this contract includes a public process for arriving at decisions during the planning process. He said the public process is scheduled to begin in mid-December. The process includes the a programming work session with stakeholders; two public open houses to confirm prioritized program; two public open houses to provide input on potential designlsite plan alternatives; presentations on preferred alternatives to the Design Review Board {DRB), Planning and Environmental Commission {PEC), Town Council, and the public; and a series of hearings with the PEC, DRB, and Council to approve final plans. Dominic presented a detailed schedule to the Town Council at the meeting that includes the first public meetings to begin an January 5 and 6, 2000. He reviewed the conceptual plan tasks. The potential uses to be considered include a pavilion with meeting space, a community theater, youth cen#er and day camp, gymnastics facility, community pool, playground equipment, recreational fields, and possibly the ABC and Learning Tree educational center relocations. He said the completion of Phase II for Donovan Park is scheduled far March 2, 2000 and Phase III (the contract construction documents) will be scheduled after review by Council. Council member Diana Donovan asked if the presentations to the public and to the Council were held at the same time. Dominic explained they do the presentations separately to get a variety of input from various aspects of the community members who can not attend council meetings. Russ Forrest, Community Development Director, said it was beneficial for town council members to attend the public meetings so they will have first hand knowledge of community input. Dominic said the council presentations were mare of a reporting of information of all the public meetings. I• 12 Vail Tawn Council Minutes December 7, 1999 s • Council member Sybill Navas asked if it was valuable to inform Town Council first and then have feedback before the public meetings. Dominic said there was not a lot of time to do that on this tight of a time schedule. Mayor Ludwig Kurz said the positive point is that both the public and the Town Council hear the same thing and everyone is on equal footing in the process. Todd Oppenheimer said having the open houses first allows for incorporation of public comments to the Council presentations. The tenth item on the agenda was the Town Manager's Report. Bob said he had nothing further to add. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 10 25 p.m. . s,~~~,;~, ': ;; Vii,.. ~`~ l~ .,'~\,, ~~l 1~ ire .~~. ATTEST: ~"'~~, a .. :` ~x/'/~_ lei naldson Town Clerk Respectfully submi#ted, ~~,~ .-- Ludwig Kurz Mayor 13 Vail Town Council Minutes December 7, 9999 VAIL TOWN COUNCIL -MINUTES TUESDAY, December 21, 1.999 .7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 21, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT:Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tern Rod Slifer Chuck Ogilby Kevin Foley Diana Donovan COUNCIL MEMBERS ABSENT: Greg Moffet STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the consent agenda: Ordinance No. 36, Series of 1999, an ordinance repealing and reenacting Title 10, Chapter 1; adopting by reference the 1998 Edition of the ilnternational Mechanical Code, the 1997 Editions of the Uniform Building Code, the Uniform Fire Code, the Uniform Code for the aba#ement of dangerous buildings, the Uniform Mechanical Cade, and the international Plumbing Code; the 4-wo 1999 Edition of the National Electric Code; the 1995 edition of the Model Energy Code, and the 1994 Edition of the Uniform Plumbing Code, and, with regard to the above-described codes, adopting certain appendices, setting forth certain amendments thereto, and setting forth details in regard thereto. Sybill Navas moved to approve on second reading, Ordinance No. 36, Series of 1999, and Kevin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The third item on the agenda was Resolution No. 21, Series of 1999, a resolution authorizing a checking account for the Vail Local Marketing District. Steve Thompson, Finance Director, stated that this is a resolution to open a bank account for the Vail Local Marketing District. He said that this would keep the monies for the Vail Loca! Marketing District and Town of Vail separafie. Mayor Kurz said the four designated signers on this account are as follows; Steve Thompson, Christine Stouder, Robert McLaurin, and Pamela Brandmeyer. Kevin Foley moved to approve Resolution No. 21, Series of 1999, and Council member Sybill Navas seconded the motion. A vote was Taken and the motion was passed unanimously, 6-0. The fourth item on the agenda was the first reading of Ordinance No. 37, Series of 1999, first reading of an ordinance amending the official zoning map far the Town of Vail in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Rezoning Lot 34, Buffehr Creek Subdivision from primary secondary (ps) district to outdoor recreation district. Allison Ochs, Town Planner, said in • 1996, the Town of Vail purchased Lot 34, Buffehr Creek Subdivision from an adjacent property owner. This lot had been identified in the Comprehensive Open Lands Plan as a high priority for acquisition to be used in the expansion of Buffehr Creek Park. Though a Conditional Use Permit is Vail Town Council Minutes December 21, I999 1 required far a park in bath the PrimarylSecondary and Outdoor Recreation Zone Disfiricts, the Town is requesting this rezoning so that in fihe future Lot 34 can be considered for Designated Open Space .status, as is the existing Buffehr Creek Park. Kevin Foley moved to approve on first reading Ordinance No. 37, Series of 1999, and Rod Slifer seconded the motion. A vote was taken and the motion was passed unanimously, 6-0, subject to the following findings: 1. That the proposed zoning is suitable with the existing land use'on the site and adjacent uses. 2. That the rezoning does not prevent a convenient workable relationship with land uses consis#ent with municipal objectives. 3. That the rezoning provides for the growth of an orderly, viable- community. 4. That the proposed rezoning is consistent with the Land Use Plan. The fifth item on the agenda was the second reading of Ordinance No. 34, Series of 1999, an ordinance making supplemental appropriation and budget adjustments from the Town of Vail general fund, capital projects fund, and health insurance fund of the 1999 budget and the financial plan for the Town of Vail, Colorado; and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Steve Thompson, Finance Director, said three items had been added since the firsf reading of this ordinance: 1. Capital lease revenue and expenses for new leases entered into during 1999. Governmental budgeting procedures require budgeting an equal revenue and expense for the principal portion of new capital leases. 2. $20,000 additional expense for communication towers to provide emergency radio service in East Vail. 3. An increase of $20,000 in both revenue and expense for revised health insurance estimates. Sybil Navas made a motion to approve on second reading, Ordinance No. 34, Series of 1999, and Kevin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The sixth item on the agenda was the second reading of Ordinance No. 35, Series 1999, an ordinance amending the official zoning map for the Town of Vaii in accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; applying zone district designations to proper#y previously owned by the United States Forest Service and transferred to the Town of Vail pursuant to the Land Ownership Adjustment Agreement to primarylsecondary residential district for property located at Rockledge Road/portions of United States Forest Service Lot 3, totaling 1.78 acres, based upon the proposed final plat (not yet recorded) of a road/portions of United States Forest Service Lot 3, totaling 1.78 acres, based upon the proposed final plat (not yet recorded} of a rep[at of a portion of Block 7, Vail Village first filing, and Lot 2 of Raether Minor Subdivision prepared by Dennis Shelhorn as job no. 0332-002; and applying zone district designations to property previously awned by the United States Forest Service and transferred to the Town of Vail pursuant to the Land Ownership Adjustment Agreement to primary 1 secondary residential district and two-family residential district for property located at Ptarmigan Road /government lot 2 (1.66 acres) and lot 3 {4.252 acres) created by a survey done in 1995 under the authority of the Bureau of Land Management Cadastral Survey. Tom Moorhead, Town Attorney, said this is the final step for completion of the Land Ownership Adjustment Agreement, which the Town entered into with the United States Forest Service 2 years ago. The Town of Vail acquired property within the Forest Service in the area of Rockledge Raad and Ptarmigan Road that had encroachments of residential properties that had been previously Forest Service property and subsequently it was transferred to the Town of Vail. The Town of Vail is now in the process of transferring this property to individual adjacent property owners. Additionally this will reserve a boundary on fihe Town of Vail's edges between Forest Service Property and the recreation. Vai] Tawn Council Minutes December 21, 1999 The Town Council passed ordinance #30 and 31, Series 1999, with one contingency: that the property would be rezoned. There was one change since the first reading that referred to Section 8, iTownship 5 South, Range 80 West of the Sixth Principal Meridian: this area was rezoned as a two-family Residential District which takes the small slivers of land, which are infringements, and makes those zone districts the same as that of the remaining lots. In regard to the property on Ptarmigan Road: the Town of Vail realizes 1.2 million dollars in addition to resolving the encroachments and placing a conservation easement on the 4 acres. The adjoining property owners as a group are funding this. For the sale of Rockledge, the Town of Vail will be realizing 1.4 million dollars for the encroachments. Rod Slifer moved to approve the second reading of Ordinance No. 36, Series of 1999, and Council member Chuck Ogilby seconded the motion. A vote was taken and the motion was passed 4-2, with Council members Kevin Foley and Diana Donovan opposing. Kevin Foley opposed because he did not feel he had enough information given #o him to vote in favor. Also, Kevin stated he believed the Town could have received more revenue for the sales. Diana Donavan opposed because she does not agree that land purchased through the land ownership adjustment plan should be rezoned to afford greater GRFA for the new owners. The seventh item an the agenda was Resolution No. 22, Series of 1999, Valley~wide Census 2000 Complete Count Committee. Pam Brandmeyer, Assistant Town Manager, stated we are performing a united front with all municipalities in Eagle County, as well as Eagle County. The Town of Vail Census will be done in person. From Dowd Junction west it will be done by way of mail. This year they will be starting this process no later than March 1, 2000, possibly as early as the second week in February and will be paying a starting wage of $15.00 per hour. Kevin Foley made a motion to approve Resolution No. 22, Series of 1999, and Council member Sybill Navas seconded the motion. A vote as taken and the motion was passed unanimously, 6-0. The eighth item on the agenda was the appointment of two additional members to the Vail Local Marketing District Advisory Board. Sybill Navas moved to appoint Bill O'Connell and Sally Hanlon to the Vail Local Marketing Advisory Board, and Kevin Foley seconded the motion. A vote was taken and the motion was passed unanimously, 6-0. The ninfh item on the agenda was a discussion of the redevelopment proposal for the Vail Village Inn. The purpose of the meeting is to analyze view impacts and to provide a follow~up to the questions raised by Council members on Tuesday, December 7th. The fallow-up report and discussion included an explanation of the Traffic Impact Analysis prepared for the proposal by the traffic-consulting firm of Felsburg, Holt & Ullevig. George Rather, Senior Planner, handed out a revised sunlshade analysis for the hotel and a memorandum from the staff. He then responded to numerous questions and issues that arose from the December 7 and 14 work session meetings with regard to the proposed Vail Plaza Hotel. Jay Peterson stated that the two areas of concern are the need for a turning lane on Vail Road and access to the loading area off of the frontage road. Larry Lang, Transportation Engineering Firm, said when evaluating traffic operations along Vail Road they found that operationally the left turn lane would operate at a level of service B. This means there will be delays ranging from 10 to 15 seconds per vehicle. Taking their evaluation further; they found no indication that que-ing would be needed. Mr. Silfer said a lot of traffic is generated at the four way. Building a hotel on this site would seem to .generate enough traffic to require a third land. He than asked if there was enough room to accommodate three lanes? Vail Town Council Minutes December 21, 1999 Jay Peterson said there is not sufficient room to restripe and they would have to widen the road on both sides. They would also lose a small amount of land soaping to accommodate a third lane. Mr. Hall said he was comfortable with what is being proposed. Mr. McLaurin suggested that the Council might want to require the developer to past a bond and operate a year and see how the traffic works, then add the additional lane if needed. Jim Lamont said that Greg Hall has some great ideas regarding the addition of a turning lane. Mr. Lamont liked the idea of going down Vail Road and having a grand entrance to all the grand hotels. He cautioned Council to look at the view remaining and about how we sculpt the mass and height to give some feeling of openness. Chuck Lipcon, a condominium owner at the Vail Gateway, said the residential owners are concerned far many reasons. If this hotel is approved this will put the Gateway into permanent shade. He said he would be concerned that the heating system in the Gateway would not be sufficient enough to heat the building during the winter, The other concern is that the traffic at certain times would not get backed up to I-70. Additionally, he stated all access from the Gateway to the Village would be cut off if this hotel was built. Jay Peterson said the Gateway- sees sunlight 1 b months out of the year. This is the one building in the Town of Vail that you have to drive to. Herman Staufer stated that we have not had any new hotel rooms for a long time, in fact we have lost . a lot of hotel rooms. Here is a company willing to rejuvenate the hotel business. Let's all get together and support this project. We need a 5 star hotel. Mr. Kurz said the major issue is Vail Road and the loading and delivery access. Mr. Peterson said the last approval was that all the loading would be in the area down Vail Road and would back into the Sonnenalp. The truck could remain there for 35 to 50 seconds at the worst case scenario. Mr. Ogilby said he liked this project and said it would be good for the economy. He recommended: 1. Reconfigure the front of the building on Vail Road to make room for a turning lane. 2. Maximize the landscaping 3. Keep the Cupula on top of elevator shaft. Keep it as an architectural feature. 4. Would like to see employee housing on site. Ms. Donovan said the view corridor was of concern. Agreed with Chuck on Vail Road. This type of zoning cannot be allowed any closer to the village. This hotel is monstrous. She would like to see more employee housing but is not willing to allow more height. She would require all the properties on this SDD to use this loading and delivery place. If you have to go out of town to provide employee housing you will need to provide transportation back to town. The green spaces are too small. She also expressed concern about the setbacks. ~Mr. Slifer said the 21 conditions that the planning department has listed are quite appropriate. He feels a third turning land is needed, although he does like the idea of moving the sidewalk in. Retaining the green space is a great idea. Vai[ Town Council Minutes December 21, 1999 4 Ms. Navas expressed concerns about the traffic. She felt a third Pane was needed and would like to i~see the employee housing in the Town of Vail. Considering the trade off, Ms. Navas felt the extra height is worth it. She asked for clarification on whether the conference rooms were undersized. Navas wanted more unders#anding of the sun shade analysis and asked if the pool was in or out of the sun? Mr. Peterson said the pool was always in the sun. From the Town of Vail's view point, the bigger the conference rooms the better as this will bring more people to the village but from the hotel's view paint, the conference area is already too large. Mr. Peterson said he liked the idea of posting a bond and waiting a year to see if a third lane was needed. Mr. Kurz said we need to move in the direction of development. This is not going to be perfect. But in terms of the changes made over the last year, this is something that the Town needs in relationship to a hotel but he was still concerned that twa lanes would not work. He said he is now satisfied that the loading and delivery will work. He made mention that the Hyatt took out 18 hotel rooms to add more spa space and said they are considering taking out even more rooms. He would consider adding height to the building in the one section. He said the employee housing needs to be in fihe Town of Vail. If not in the Town of Vail, the number of units required for the overall project should be increased. George Rather asked if Council was ready to move forward with the 1st reading of the ordinance on .January 4, 2000. The Council indicated it was. Tenth item on the agenda was the Town Manager's Report. As there was no further business, a motion was made by Kevin Foley to adjourn the meeting and Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The meeting was adjourned at 9:30 p.m. „i ~~ ' ~ ~- L. Respectfully submitted, ~Q,t, Jai h.udwig Kurz ayor ATT ST: °~'~"" rel i Donal son Town Clerk Minutes taken by Beth Salter Vail Town Council Minutes December 21, 19.99