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1998 Vail Town Council Minutes
r~ U WORK SESSION MINUTES Tuesday, January 27, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on January 27, 1998. All members were present with the exception of Ludwig Kurz. Item No. 6, Information Update. Given the updated information regarding CARTS contributions, those already paid, those approved, and those still undecided, Kevin f'oley made a motion with Sybill seconding that motion to approve a contribution to CARTS of up to $3,000 from Council's `98 Council contingency funds. A vote was taken and the motion passed 5-1, with Mike Jewett in opposition. • • :~ lnwNOFVAr~ 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY January 28, 1998 Contact: Suzanne Silvertharn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS IrOR JANUARY 27 Work Session Briefs Counci! members present: Armour, Arnett, Foley, Ford, Jewett, Navas Please note: The format of the afternoon work session has changed. These sessions, beginning at 2 p.m. each week, are now used for council information- gathering and discussion, while the twice-a-monfh evening business meeting will focus on citizen input and legislative decisions. Both sessions are open to the public. Also, Councilmembers have asked to change the start time of the evening meeting to 7 p.m. (30 minutes earlier) and to keep the length of the evening meeting to a maximum of three hours. An ordinance changing the start time will be considered for first reading at fhe Feb. 3 evening meeting. --PECIDRB Review During a review of Monday's Planning and Environmental Commission (PEC) meeting, councilmembers inquired about the status of a request for a building height variance for a hotel addition to the Gasthaf Gramshammer in Vail Village. The variance request, for the 60140 roof height to be varied by 12.29 percent, was approved by PEC by a vote of 6-0. --Eagle County Recreation AuthoritylEagle County School District Conceptual Plan for Berry Creek Fifth and Miller Ranch Properties The Council heard a presentation covering the 10-year evolution of a conceptual land use plan, first for the 105-acre Berry Creek Fifth property, and more recently, a combined effort involving the neighboring Miller Ranch property {108 acres owned by the Eagle County School District}, as well as the Berry Creek Fifth parcel. Rick Pylman, a planner with Peter Jamar Associates, said the current proposal for the two properties includes an equestrian center; a 25-acre high school; a 40-acre recreation parcel; 28 acres of housing; an elementary school; the current middle school; 40 acres of open space on the easternmost edge of the Miller Ranch property; plus two alternative use sites as determined by the school district far such uses as a charter school, administration building, bus barn, or o#her educational uses. Plyman said the latest land use concept has been accepted by members of the Eagle County Recreation Authority and the schoo{ district--with the exception of the Town of Vail. Vail holds a 60 percent ownership in the Berry Creek Fifth property, meaning the concept could end up in an impasse without Vail's suppork. O#her partners formed by the authority in 1989 include the Town of Avon, Eagle County and four metropolitan distric#s (Arrowhead, Beaver Creek, Eagle-Vail and Singietree. Council . reaction to the plan was mixed yesterday. Mayor Rob Ford expressed concern about the emphasis of schools on the property, which he said wasn't the original in#ent when the authority purchased the Berry Creek Fifth property in the late 19$Os. Ford said he understood the original intent was far recreation and housing. He noted that although the land size has doubled as a (more} ~~ RECYCLED PAPER TOV Council Highlights 1-27-981Add 1 result of the joint planning, he said the proposed housing component hasn't really grown much. Ford went on to say that as far as he's concerned, Vail should try to sell its ownership share to someone else. Councilman Bob Armour agreed. He suggested the school district make an offer for the land. Councilman Michael Arne#t also suggested pulling out of the property. Arnett said a housing component in Edwards won'# supply quality employees in Vail, especially if the Vail Valley Centre project is approved with its one million square feet of retail space. As it stands now, Arnett said the Berry Creek Fifth property doesn't serve the common good of the Town of Vail. Councilman Michael Jewett disagreed. He said the plan was a good one that couldn't be duplicated anywhere else. Jewett said he thought constituents in Vail would support the plan because of its recreational and housing components. Councilman Kevin Foley also expressed support, advocating a regional approach in addressing such issues. Next steps wilt occur at the next meeting of the recreation authority when Vail's representative, Councilman Ludwig Kurz, will be asked to approve or disapprove the conceptual plan on behalf of Vail. !f Vail approves the concept, an intergovernmental agreement would be formed between the recreation authority and the school district, with the plan moving forward for county review. For more information, contact Tom Moorhead, Vail's town attorney, at 479-2107. --Requirements for Upgrading Properties When Expanding With Allowable GRFA At the suggestion of Councilman Michael Arnett, the Council directed the town attorney to draft an ordinance that would codify current staff interpretations regarding small additions or upgrades to properties when utilizing allowable square footage. Arnett has been critical of the town far requiring upgrades to driveways, undergrounding overhead utilities and other costly improvements that are triggered by a homeowner's interest in a modest upgrade. in the past, the requirements have caused owners of Vail's older properties to either move away or forego the upgrades, Arnett said. The ordinance to be drafted will eliminate upgrade requirements to an existing structure for additions of up to 500 square feet (for those using available GRFA). However, those seeking to u#ilize the "250 ordinance" (after utilizing all available GRFA), will continue to be required to bring the entire structure up to design review s#andards. For more information, contact Mike Mallica in the Community Development Department at 479-2144. --Review Need to Establish Regulations Concerning Parking of Recreational Vehicles After exploring three passible options, the Council directed Town Attorney Tom Moorhead to draft an ordinance that would restrict the parking of any recrea#ional vehicles to those areas of a lot, parcel or tract of land that has been designated as a parking area or driveway, as indicated on the approved plans for such lot, parcel, ar tract of land. The issue, which was first brought to the Council's attention by Michael Jewett, is intended to address constituent concerns regarding visual problems associated with the storage of RVs on private property. During discussion, Moorhead said the town has learned that some RVs are being brought into Vail from Summit County, Eagle-Vail and elsewhere because storage is restricted in those areas. Vail's restrictions apply only to use, which prohibits RVs from being used for overnight accommodations. Another option presented by Moorhead is to prohibit the parking or storing of recreational vehicles in any area within the town that is not enclosed. A third option is #o do nothing. Moorhead talked about the difficulty of enforcement yesterday as well as the conflicting rights of properky owners. While Jewett said his intent was to find a way far neighbors to be more considerate of one another with respect to the obstruction of views, Moorhead said it would be hard to draft legislation "that makes neighbors be good neighbors." Councilmembers agreed to consider an ordinance #hat requires recreation vehicles to be parked on designated parking areas to see if such legislation makes a difference. For more information, contact Town • Attorney Tom Moorhead at 479-2107. (more} TOV Council Highlights 1-27-981Add 2 --Newspaper Box Update Much to the Council's delight, Town Attorney Tom Moorhead presented an update on efforts to consolidate newspaper boxes in Vail Village and Lionshead. Moorhead said the town is currently working with publishers and distributors to create a fair and uniform distribution system within the two commercial core areas. Given the spirit of cooperation between the town and the publishers, Moorhead said he expected the project to move ahead without much difficulty. The I]esign Review Board will consider a proposed design far uniform newspaper racks at its Feb. 18 meeting. Once a voluntary agreement is entered into with the distributors and publishers, Moorhead said the agreement will form the basis of an ordinance which will aid in providing uniformity of dis#ribution throughout town. For more information, contact Moorhead at 479-2107 --Information Update The Council voted 5 to 1 (Jewett against} to authorize $3,000 from counci! contingency funds to support CARTS (Corridor Alliance for Rapid Transit Solutions}. With representation from Denver County west to Eagle County along the I-70 corridor, CARTS was formed to advance the concept of rapid transit along the I-70 corridor {as an alternative to widening the interstate}. The group hopes to raise $100,000 to set up a transit authority, planning agency or some other governing agency to develop a transit solution in more detail. Announcements yesterday included: representatives from the Eagle County Regional Transportation Authority will make a presentation to the Council at its Feb. 3 evening meeting (this will help councilmembers determine if Vail should continue its $100,000-plus annual . contribution to the authority over afive-year period); the kick-off for the 1999 World Alpine Ski Championship begins at 6:30 p.m. Saturday at the Children's Fountain; officials from the Mt. Buller, Australia region will be in Vail at the end of March (funds are likely needed to host a dinner or reception for the group); and planning is currently underway to send a Vail Valley delegation to Mt. Buller in August. At the suggestion of Town Manager Bob Mct_aurin, councilmembers agreed to consider an amendment to an ordinance passed on first reading at the Jan. 21 meeting which rails back the major exterior alterations application deadline for properties within the Lionshead Redevelopment Master Plan study area this year only, from February 23 to June 15. The amendment will add large-scale special development districts {SDD}, SDD amendments and all zone districts within the Lionshead study area to the June 15 application date for added consistency. The ordinance comes up for second reading on Feb. 3. councilmembers asked that affected properties be notified of the amendment consideration as soon as possible. For more information, contact Mike Mollica in the Community Development Department at 479-2144. --Council Reports Kevin Foley, Vail's representative on the Eagle County Regional Transportation Authority, noted that new bus service to Red Cliff and Minturn has begun. Foley encouraged those residents to take advantage of the system. Sybill Navas, Vail's representative on the Special Events Commission, distributed the group's funding allocation for upcoming events. Navas also reported on a recent meeting of the Business Alliance, which is working on a permanent funding source for regional marketing. Navas said the enabling legislation for a marketing district is being carried in the state legislature by Rep. Jack Taylor and Sen. Dave Wattenburg. If successful, next steps would be to petition the county for a ballot issue within the newly-created district (with preliminary discussion showing a district from Wolcott to Vail.} Navas said the council should begin discussions regarding the future of Vail's business license fee if an alternative funding source makes it on an upcoming {mare} TOV Council Highlights 1-27-981Add 3 ballot in the form of a lodging tax. She said Vail might also want to consider adding an additional lodging tax for voter consideration to be used for infrastructure; bricks and mortar, such as a performing arts center; or perhaps locals housing in Vaif. Bob Armour noted last week's meeting of the Colorado Association of Ski Towns (CAST) in l'r15Ga. --Other Councilman Kevin Foley shared concerns about bottlenecks occurring on the in-town shuttle; caused by town vehicles blocking the bus routes. Foley also complimented the town for completion of the Public Works administration building expansion and the quality of the seasonal housing units #hat are currently being built on the site. Councilmember 5ybili Navas shared constituent concerns regarding construction of a stage at the Children's Fountain this week. The activity has been blocking visibility tv a business and creating other unsightly obstructions. Navas suggested additions! sensitivity when planning events associated with the 1999 World Alpine Ski Championships. Also yesterday, Navas asked about the s#atus of extending the town's holiday lights to the Vail Village parking s#ructure, suggesting the Visitor Center be trimmed in lights if lack of electrical power is a problem elsewhere. UPCOMING DISCUSSION TOPICS February 3 Work Session Lionshead Master Planning Process, Stage 3, Height & Density Introduction Vail Tomorrow Affordable Housing Team Presentation Vail Tomorrow Building Community Team Presentation February 3 Evening Meeting First Reading, Ordinance No. 2, re: Change of Public Meeting Time to 7 p.m. Second Reading, Ordinance No. 1, re: Major Alteration Applications in Lionshead Study Area Eagle County Regional Transportation Authority Presentation Loading and Delivery/Hansvn Ranch Road Barricade Discussion February 70 Work Session PECIDRB Review Lionshead Redevelopment Master Plan, Stage 3, Height & Density Discussion February T 7 Work Session Assessment of Publicly-Held Lands Bus Taur February 17 Evening Meeting First Reading, Ordinance, re: SDD #4 Amendment Second Reading, Ordinance 2, re: Change of Public Meeting Time to 7 p,m. Please note: The Vail Recreation District Board of Director election is May 5, 1998. The deadline for flung of petitions for a board seat is February 27, 9998. For more information, call the VRD offices at 479-727'9. # # # ~ou~voFV~¢I~ 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY January 21, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Iriformation Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 20 Work Session Briefs Councilmembers present: Arnett, Armour, Foley, Ford, Jewett, Kurz, Navas --Employee Anniversary Jim Hervert, a heavy equipment operator for the town, was recognized for 10 years of service. He received a gift certificate in the amount of $150. --Parking, Bus Ridership Update Councilmembers received agood-news, bad-news update on the parking structures yesterday from Larry Grafel, public worksltransportation direc#or. While the number of cars entering the • structures thus far this season is above last year's activity levels, daily revenues are down from las# year by 24 percent. Grafel attributed bath the revenue reduction and the increase in activity at the structures to the "Park Free After 3" program. The experimental program was launched last March to boost apres ski business, as well as increase shopping and dining activity. While the revenue decrease had been anticipated, Bob McLaurin, town manager, said he is not overly optimistic that the revenue losses will be offset by increases in sales tax collections, as the program was intended. December and November sales tax figures will be available in the next few weeks. Grafel said the revenue lasses a# the parking struc#ures could climb to between $300,000 and $400,000 by the end of the season. To recover the $119,356 year-ta-date loss, retailers will need to collect an estima#ed $4.4 million in gross sales, according #o a calculation made by Councilman Michael Arnett. Or, $10 million in gross sales over the course of the season to offset a $400,000 loss in daily parking revenues. {Or, sales tax revenues would need to increase by 7.5 percent over last year.) Mayor Rob Ford expressed alarm at the losses, saying the program had always been intended to "pay its own way." Although disappointed that merchants have not actively promoted the Park Free After 3 program, Councilmembers expressed interest in continuing a dialogue with the group to develop a partnership that explores other marketing and funding alternatives, such as a validation program. Councilman Arnett said the Council should think carefully about continuing to fund a program that drains the town's resources when there are other priorities, such as housing. He suggested consideration of a summer parking fee to help offset the losses. The Council will continue its assessment of the Park Free After 3 program once the December and November sales tax figures are compiled. Also yesterday, the Council authorized use of a guest survey as a tool to determine the effectiveness of the free parking incentive in attracting shoppers and diners to Vail. In addition to the parking summary, Councilmembers learned that ridership on the Vail transit system is up 15 percent this season, compared to last year, or an increase of 33,000 riders. On • New Year's Eve alone, the system carried 41,000 riders. --Late Night Bus Service After reviewing statistics provided by the transit division, the Counci! agreed with a staff {more} ~~~ RECYCLED PAPER TOV Council Highlightsl1-21-981Add 1 recommendation #o turn down a citizen request for expansion of the current late night bus service beyond 2 a.m. Such an expansion would require the addition of three drivers, or about $37,440, plus mileage. Councilmembers agreed the current demand for the expanded service is too small given the added expense. --Chamonix Bus Service Request After reviewing the pros and cons of a neighborhood request to add ayear-round bus stop at Chamonix Lane and Arosa Drive in West Vail, the Council agreed to acid the stop beginning this summer to test ridership interest. The stop would be difficult to maintain as a viable option during the winter, according to transit officials, because of its steep grade and other safety problems, parking in particular, caused by the street's narrow width. During the discussion, the possibility of sling chains was introduced as a winter option. Larry Grafel, public worksltransportation director, said the chains are activated by a vacuum system which can be turned on or off by the driver. Grafel said his department will research the new technology to determine if the chains could be used on Vail's current bus fleet. For more information, contact Grafel at 479-2173. --Council Retreat Update Mayor Rob Ford presented a brief summary of last week's Council retreat. He said the Council intends to redirect its work sessions for education and interaction among Councilmembers (with less time allocated for citizen participation), while the evening meetings will focus on citizen participation and Council decision-making. Ford said the Council also has expressed interest in beginning the evening meetings at 7 rather than 7:30. Such a change would require passage of . an ordinance. --Loading & Delivery Update Councilmembers heard from Police Chief Greg Morrison regarding an experimental barricade that was placed at Hanson Ranch Road and Vail Valley Drive fora 21-day period over the holidays. The barricade was installed during the morning and afternoon peak periods to discourage use of the area for skier and employee drop-off, which had been clogging up loading and delivery operations. Morrison said the program was successful in meeting its goal, but there were other consequences. An additional $1,900 was needed to fund.the program, primarily due to overtime costs, he said. Also, he said the problem of unsanctioned drop-offs was simply displaced to other streets in the neighborhood, including Mill Creek Circle and Gore Creek Drive. While Morrison said he didn't recommend continuation of the barricade program, another experiment implemented during the holidays--expansion of the staffing hours at Checkpoint Charlie--was extremely successful and should continue from 7 a.m. to 7 p.m. daily year-round. Council reaction to the barricade experiment was mixed. Councilmembers Ludwig Kurz and Michael Arnett expressed interest in continuing to use police staffing to monitor the loading and delivery activities at Hanson Ranch Road, while Sybifl Navas suggested exploring the concept of added gates. Councilman Kevin Foley suggested adding additional shock-term parking areas at the Village parking structure to redirect vehicles using the Hanson Ranch Road area for drop-off, while Mayor Rob Ford pondered the difficulty of breaking long-established habits. Councilmembers agreed to continue the discussion at an upcoming evening meeting in which citizen comment would be encouraged. Also yesterday, Counclmembers expressed interest in the Golden Peak managed parking program operated by Vail Associates. For more informa#ion, contact Chief Morrison at 479-2209. --Consideration of Amendment to Zoning Ordinances Including Sign Regulations and Garage i Sales (more) TOV Council Highlightsl1-21-98/Add 2 Not eager to over regulate, nor aggressively enforce what's already on the books, the Council asked Tawn Attorney Tom Moorhead to continue researching various options regarding the regulation of temporary signs. In this case, the Vail Board of Realtors has asked the town to allow the use of temporary open house signs for real estate showings on Sunday afternoons. Currently, the town code prohibits temporary signs, but the restriction is not enforced unless there is a complaint. That holds #rue for the posting of garage sale signs, as well, Moorhead said. Although Councilmembers expressed interest in accommodating the open house and garage signs in some way, Moorhead cautioned Council to proceed carefully so as to.mainfiain a "content neutral" scope within the current sign code to avoid constitutional challenges. Also discussed yesterday was the possibility of regulating garage sales in a manner that would prohibit commercial activities in residential areas. Moorhead said there have been several instances of new merchandise being sold under the guise of a garage sale, which has prompted complaints from adjoining neighbors. The Council will discuss the topics again at a later date. Fvr more information, contact Moorhead at 479-2107. --Information Update Councilmembers discussed the possibility of expanding the "Ski with the Town Council" community outreach program from the current twice-a-month schedule to once a week. The group agreed to monitor community interest in the program. The Council turned down a request by Ski Club Vail to allow public parking on Vail Valley Drive near its facility. Instead, the Council asked Ski Club Vail to can#inue working in partnership with the town to minimize the parking problems. • --Council Reports Kevin Foley reported on the recent Eagle County Regional Transportation Authority meeting. He said a marketing firm has been hired to increase the transportation system's visibility and to promote its new bus shelters along Highway 6 and in Gypsum. Also, Foley asked if the Council would want to continue with year-four of its five-year commitment to support the system through a $115,000 contribution. Reaction was mixed with several members advocating continuation of the partnership, while others wondered if the financial help was still needed, given the higher- than-projected revdnues generated by the half-cent countywide transportation tax. At the suggestion of Bob McLaurin, Councilmembers agreed to ask the transit authority's director, Jim Shrum, and the authority's investment banker to make a presentation. Ludwig Kurz asked Tom Moorhead, town attorney, to update Council on a recent meeting of the Eagle County Recreation Authority (Berry Creek Fifth), since Kurz had been unable to attend. Moorhead said a presentation on the conceptual plan proposed by the authority and the school district was scheduled to come before the Council at its Jan. 27 work session. Sybill Navas reported on three recent meetings. First, she said a final design proposal for Seibert Circle is due to be presen#ed to the Art In Public Places (AIPP} board later this week. Also, the Special Events Commission will be meeting soon to review a merchant proposal for a "Vail on Sale" event. And lastly, she said the Vail Va11ey Exchange group met last week and proposes to change the selection criteria for the Vail Youth Award. As proposed, the twa recipients (one student from Battle Mountain High School, the other from Vail Mountain School) would each receive a $500 cash award from the town. Then, the honorees could each choose to participate in a summer exchange to Mt. Buller, Australia as an added benefit, so long as they • agree to reciprocate as a host family for a Mt. Buller exchange student in Vail. Reaction by Council was mixed. Michael Arnett, in particular, expressed concerns about the possibility of diminishing a deserving student's opportunity if hislher family didn't have the financial means to (more) TOV Council Highlightsl1-21-98/Add 3 be a host family. Next steps include discussing the proposed criteria with this year's nominees. --Other Bob Armour thanked Bob McLaurin and Rob Ford for arranging last week's Council retreat. Sybill Navas inquired about the town's snow shoveling program on the sidewalk opposite the Municipal Building at the approach to the Main Vail Roundabout. As a follow-up to the Jan. 7 funding request from Miiller Hudson of CARTS, Corridor Alliance for Rapid Transit Solutions, the Council expressed interest in a $3,000 (or less) contribution (the original request was $7,000), so long as other governmental entities slang the I-70 corridor agree to provide similar contributions. CARTS' goal is to raise $100,000 to set up a transit authority, planning agency or same other governing agency to develop a rapid transit solution to the I-70 corridor problems {as an alternative to widening the interstate}. The CARTS board now has representation from Denver County west to Eagle County. Evening Session Briefs Councilmembers present: Arnett, Armour, Foley, Ford, Jewett, Kurz, Navas --Announcement by the Mayor Mayor Rob Ford provided a brief update on the "Ski with the Council" activity held earlier in the day and encouraged citizens to join the Council for the next outing on Feb. 3. Ford also summarized a new format for the Council meetings which was developed during cast week's Council retreat. Effectively immediately, Council work sessions during the afternoons will be . used for Council study and interaction, he said, while the evening meetings will be reserved for decision-making and citizen participation. --Citizen Participation Speaking on behalf of the East Viiiage Homeowners Association, Jim Lamont said the association had agreed to become actively involved in the affordable housing issue on a regional basis. He made four requests of the Council: 1) to direct staff to analyze the development proposal of the Stolport property with respect to locals housing; 2) to register an informed opinion about the Vail Valley Centre development plan with Eagle County; 3) to request that Eagle County set aside all or a portion of the property taxes collected in Vail to be used for the construction of affordable housing in the upper valley; and 4) to request that Eagle County require mixed housing units in future development approvals. --Emergency Ordinance Waiving the Major Exterior Alterations Application Deadlines for 1998 far the Lionshead Redevelopment Master Plan Study Area The Council voted 5-2 (Armour, Arnett against) to approve first reading of an ordinance that would create a new application date of June 15 and beyond #or submission of major exterior alteration projects within the Lionshead redevelopment master plan study area for calendar year 1998. In voting to approve the measure on first reading, Councilmembers agreed that the town's current semi-annual application deadline of February 23 would be disruptive to the timing of the Lionshead master plan. An application date of June 15, 1998, allows for some breathing roam not only for the master planning process, but for the applicants, as well. Several Councilmembers have advocated abolishing the application deadlines altogether. During discussion last night, Councilmembers expressed their discomfort in enacting an emergency • ordinance, which requires only one reading, due to the reduced level of public notification. Instead, the measure will be reviewed as a ordinance with two readings. Second reading is scheduled for Feb. 3. Staff members said the emergency ordinance method was originally {more) TOV Council Highlightsl1-21-98/Add 4 selected to provide advance notice to those properties contemplating the Feb. 23 filing deadline. For more information, contact Dominic Mauriello at 479-2148. --Resolution Adopting the Intergovernmental Agreement to Provide Dispatch Services by the Town of Vail Communications Center The Council voted 7-0 to approve a resolution authorizing an intergovernmental agreement to provide dispatch services for agencies west of Wolcott. Those agencies are nnw served by the Colorado State Patrol's communications center in Eagle, which is scheduled to be shut down in June when the center is moved to Grand Junction. In voting to approve the consolidatiori, Councilman Bob Armour said the project demonstrated "regionalism at its best." Vail Police Chief Greg Morrison thanked the efforts of Eagle County Sheriff A.J. Johnson for his assistance, saying the expanded center would improve overall service and efficiency for taxpayers. Six additional dispatchers are being hired to accommodate the expansion. Those costs will be recovered through user fees assessed to the agencies served by the system. For more information, contact Chief Morrison at 479-2249. --Town Manager's Report In his Town Manager's report, Bob McLaurin reminded Cauncilmembers of an upcoming meeting of the Colorado Association of Ski Towns in Frisco; announced the closure of the public library from Jan. 2fi-31 for a maintenance and remodeling project; and acknowledged a cooperative effort between the town and Ski Club Vail to resolve parking problems along Vail Valley Drive. UPCOMING DISCUSSION TOPICS Jan. 27 Work Session PECIDRB Review Review Requirements to Bring Existing Property into Compliance with Design Guidelines when Utilizing Available GRFA Review Need to Establish Regulations Concerning Parking of Recreational Vehicles ECRAISchooi District Conceptual Plan (Berry Creek Fifth) Newspaper Box Update . Feb. 3 Wark Session Lionshead Master Plan Stage 3 (Height & Mass Data Collection) Vail Tomorrow Affordable Housing Team Presentation Feb. 3 Evening Meeting TBD Feb. 70 Work Session PECIDRB Review Lionshead Master Plan Stage 3 (Height & Mass Continuing Discussions} # # # r~ U VAlL TOWN COUNCIL MEETfNG TUESDAY, JANUARY 20, 1998 7:30 P.M. A regular meeting of the Vaii Town Counci( was held on Tuesday, January 20, 1998, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at~approximately 7:30 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Jewett Kevin Foley Mike Arnett TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Mayor Rob Ford stated this was the first day to ski with Council and it was a success. He reiterated that anyone interested in skiing with the Town Council members may do so every first and third Tuesdays of the month from 11:00 a.m. to 2:00 p.m. The next "Ski with the Council" event will be February 3. He also stated at the Council's retreat they developed a new format for the Council meetings. Effective immediately, Counci! work sessions during the afternoons will be used for Council study and interaction and the evening meetings will be reserved for decision-making and citizen participation. The first item on the agenda was Citizen Participation. Jim Lamont, representing the East Village Homeowners Association (EVHOA}, stated that the EVHOA will actively engage in the affordable housing issue on a regional basis. He requested the Council direct staff to analyze the developmen# proposal of the 5tolport property with respect to locals housing. He also requested the Council register an informed opinion about the Vail Valley Centre development plan wi#h Eagle County. Jim also stated he would like Council to request Eagle County set aside all or a portion of the property taxes collected in Vail to be used for the construction of affordable housing in the upper valley and also requested that Eagle County require mixed housing units in future development approvals. The second item on the agenda was Ordinance No. 1, Series of 1998, AN EMERGENCY ORDINANCE amending Title 12, Zoning Regulations, Section 12-7c-5(a)(3}, to waive the major exterior alterations application deadlines for 1998 for the Lionshead Redevelopment Master Plan Study Area. Dominic Mauriello explained the Town is currently engaged in stage three of the five stage Lionshead Redevelopment Master Plan process. The plan is at a crucial stage where issues of bulk and mass are being studied and recommendations are being formed. Staff believes it will be detrimental to the master planning process to have property owners submit redevelopment proposals in the Lionshead Study Area before issues of bulk and mass have been determined. Complicating this issue is the fact that in the Commercial Core 2 Zone District, there is a restriction that applications can only be submitted twice a year for major exterior alterations. The deadlines are the fourth Monday in February and the fourth Monday in September. Applicants who want to proceed through the review process in 1998, are therefore required to submit applications at the end of February. Staff believes that we should allow the master planning process to proceed and at the same time allow potential applicants more flexibility with submi#tal deadlines in 1998. These deadlines were originally developed to address staff workload issues. The concept was essentially have all applications reviewed at once. For many years these deadlines have not benefited the staff or the public and staff will be reviewing this section of the Zoning Cade later in 1998 to de#ermine if a code change is necessary. Staff feels this date would be a detriment to the Lionshead process as it is now. The proposed ordinance places a new application date of June 15, 1998 and allows applications to be submitted anytime after June 15 far the 1998 calendar year only. This will allow time for the master planning process to proceed and allow applicants to submit proposals this summer. Mike Mollica, Assistant Director of Community Development, stated that this is for the Lionshead area only, and it does not affect the Vail Village zone district. Dominic said this does not have to be an emergency ordinance. It can be a first reading and staff will come back for a second reading on February 3. Staff would like to notify developers . as soon as possible of the decision. Several Councilmembers have advocated abolishing the application deadlines altogether. Jim Lamont stated that EVHOA supports removal of the ordinance if Commercial Core I and Commercial Core II are treated fairly. Councilmembers expressed discomfort in snot#ing an emergency ordinance, which requires only one reading, due to the reduced level of public notification. Instead, the measure will be reviewed as an ordinance with two readings. Second reading is scheduled for February 3, 1998. Dominic Mauriello stated that the emergency ordinance was originally selected to provide advance notice to those properties contemplating the February 23, 1998 filing deadline. Councilmember Sybil Navas made a motion to approve Ordinance 1, Series of 1998, on first reading, wi#h the change from an emergency ordinance to an ordinance with two readings, Councilmember Ludwig Kurz seconded the motion. A vote was taken, and the motion was passed 5-2, Mike Arnett and Bob Armour dissenting. The third item on the agenda was Resolution No. 3, Series of 1998, a Resolution Adopting the Intergovernmental Agreement to Provide Dispatch Services by the Town of Vail Communications Center. Tom Moorhead stated Eagle County is currently served by two Emergency Service Communications Centers, one operated by the Colorado State Patrol in Eagle and one operated by the Vail Police Department. The Wolcott exit on 1-7o is the approximate boundary line between the two service areas. The State Patrol Communications Center in Eagle wilE be closing by June 1998. The agencies currently being served by the CSP Communications Center have expressed interest in contracting service from the Town of Vaii. Tom explained that all IGA's (Intergovernmental Agreements) must be approved by resolution. Greg Morrison, Vaif Police Chief, indicated all numbers presented to future users have been approved by them and all additional costs have been passed on to these users; there will be an economy of scale through merging the two communication centers and an opportunity to provide higher quality service; and a separate line item will be set aside so that moneys remaining in #hat account can be put toward future capital acquisitions/improvements, etc. ft is contemplated that these services will begin being provided on or before July 1, 1998. Councilmember Bob Armour made a motion to Adopt Resolution No. 3, Series of 1998, Councilmember Sybil Navas seconded the motion. A vote was taken, and the motion passed unanimously, 7-d. The fourth item on the agenda was the Town Manager Report. Bob McLaurin reminded Council of the upcoming Colorado Association of Ski Town meeting in Frisco. fie also announced the closure of the Vail Public Library from January 26-31 for a remodellrenovation project and acknowledged a cooperative effort between the town and Ski Club Vail to resolve parking problems along Vail Valley Drive. Council requested confirmation of funding already received by CARTS prior to their consideration of potential funding. Bab McLaurin indicated he would have that information to Council by the January 27, 1998 work session. Council also requested a presentation by Jim Shrum of the Regional Transportation Authority and Vicki Maddox (of George K. Baum) regarding continued funding by the original funding partners of the Authority. As there was no further business, the meeting adjourned at 8:15 p.m. Respectf submitte , Robert E. Ford \ Mayor ) ATTEST. _ f~~1-~ Lore ei Do aldson Town Clerk JAN-14-1998 1530 29x W. Meadow Drive veil, ~~ s~tas~ 97~-479-2279 FA7~: 970.479-2197 var. coLF cavs 1778 v.;! valloy Dd~ a79~z26o GOLF do PARK 1-tA1NTIIdANC~ I278 Va~1 YailoX Driva 4?4-7262 VAQ-'CENNTS ~.rer i ria 7110 S. Fxontsge Road d79-2294 ]aHN A. AOBSON ARBdA 321 I.ia~ CacIo 4?9-1271 VAIL Y4U7R SERVICES 395 E. I.'sanshrsd C~clc 474.2292 VAIL PIATCTRE ~.ccr ~ nee vvl vallcry ptlvo 479 2291 MABTCETRr1C 29z w. l~aoa Ik:,~ a~~-zu6 VAIL F2ECREATION bI57. 303 479 2197 P.01 T4: Lorelei DonaldsonlSuzanne Silveithorn FROM: Piet Dieters rtEE: v~.D Electian DATE: January i 4, 1998 Here are answers to the questions you asked me about_ If you have any others, Please don't hesitate to call me. Rhonda ~~ BOAR,i~,Q~' 1'lI$FCTO$~~T[C3N.1V1$Y 5. 1 qQ~ p, ,~ fnr Nong~ 1. Election will be conducted ozI May 5,1998 at the Vail Town Municipal affices. 2. Deadline; for Pilixlg of Petitions for l~l.,~.,:.~afian with the District's Designated Electian Qfl7cial is on or taefnre February 27, 1998. 3. Pursuant to Rule ~-1 of the Secretary of State's Rules and Regulations Governiltg Electron Procedures, no Petitians for Nominations shall be circulated f©r signature Prior to 90 days before the electian (February 4,1998}. The petition needs to be signed by no less that five (5) eligible electors of the District. A notari~d Affidavit of circulator and notarized Acceptance of Nonlinatiorl must be attached to each Petition. ('I he VRD does have a Notary on staff available. ) 4. Applications far Abse~ee Voter Ballots can lie filed as early as January 1, 1998. 5. All candidates must have been alt eligible elector of the District /~ ~ on the date of the earliest signatLU~e on the Petition. Any signatttrc that is added to the Petition after the noiatitied affidavit of cir:Nlilator has been executed will be invalid. 6. All candidates must execute an acceptance of the t;anainatian axed have his/her signature notarized. The acceptance must include the candidates full name, as the name wilt appear on the ballot, and full address. 7. All petitions must be filed with the Designated Election Official no later than February 27,1998 (at the VRD offices underneath the Vail Public Lil,.~., f). B. Fai p~.?gn Act In addition to restricting !acne government spending and campaign activities, the relative new Fair Campaign Practices Act will aiso • SAN-14--1998 15 ~ 30 UA 1 L R~CREAT I faN D I ST. 3A3 a7A 23 ~~ P • e2 . Vail RecreagOri effect candidates elections. A copy of the Act wilt be distributed to D I$ T 1't I C T ~ ~~~~~ ~~ CBndldatCS. C. Term Limi tions 292 w. Mesd;ow Drive Section II, Article XVI1Y of the Colorado Constitution, limits the veil, Co 81657 term of elected local government officials to two oonsecUtive Leans 97t)-479-2279 of 4 years (in the case of the VRU). This law did not apply until the F'AX' 97U~79-2197 May 1996 election Therefore, the term limitation would not be applicable far any Board merrlber until at least tlkie May 2002 VAIi.GDLPCI.Z3S C1CCtlan. 1771 Veil V#Ilcy Dri+~c , 479-T,740 D. Election Schedule -May S, 1998 G°~~p'~ Mnn~rNANC~ 1-1-98 A luation far absent ~~~l~.~ ballots ma be PP Y 1278 Y~ V'dlcy Drir~ stt$mitted_ a~"~ 2-98 No petition for nomination shall be circulated prior vAU.~t~scaxls..~~ rte. to this date. Se.,~:.t~,rry of State lt~ile 3-1. 7°0 S' ~° ~.a a19-a.2~ 2--10-98 Ado t Election Resoiutiotl_ P 2-27-4$ Nomination petitions must lie filed with the foliN A.130SSpNAkENA 321 ii ..,:. _ d Cicclc ~ ~~ ~' ~ j~gi ted Election Official. An insuffiGierit ass-xz7Y ~j ~ ,,, ~ petition must be owed pI'ior to 3:Q0 p.m. on the 66th VAnl, YQU1H saltVlclss ~~~ day prior to the election. 3~s s. rya c.+~ 1 ~ 3-2-98 Last day to file afi"ldavifs of intent to be a write-in a~''~ candidate with Designated Election Official. vnu. xA~cnrrr~e 3-3-95 Designated Official, if insmlated by resglutian of the v~ v.u~y nn~~ X79-2241 $o~, ~y cancel election if there are no more candidates, includingwrite-in candidates, than 2~M~ARfcr,~~~ positions to he filled, and there tine ria ballot a7¢ytaa questions or ballot issues, a1ld declare the candidates elex;ted. 3-10-98 Certify ballot content to the L'vunty Clerk snd Recorder. 3-20-98 Appoint election judges. 3-26-98 Designated Election f3fficial order voter registration list and r~-~~~r"~Y owner list. Plan for conducting mail ballet election must t~ ~,~r,aved by Secretary of State. 4-3-98 Mail election notice m~uired pursuant Article ~, Section 20 t;3) Ali), Colorado Constitution. 4-6-98 Last. day to register tc1 vpte. 4-10-98 Mail batiot and designate polli~ Places. 4-20-98 Appoint Beard of Canvassers. 423-98 Past Notice of Polling Place. ~ ~-ZS-98 Publish Notice a#'Election oluce_ (ViTiil 1>e posted in the Vail Daily, Vadl. Trail, and Vail'V'alley Times.} 5-1-98 Last day to request absw.,t:... voter ballot. 5-5-98 Election Day. . 292 W. Meadow Utive veil, co 81f-s7 97U~7'9-2279 FAX: x'70-479-2197 v,~, coLFCUIn 17'78 Vail Valley U,ive 4T9-22b0 C30LF dr, PARK MAI.~,c.~ANCE la7a veil vu~ nay 479-2z~z vAtl. Tla~rtls i~ zoo s. ~.~ lined a74-zx~a 701~i A. l>C~SaN ARENA 321 Lkmadlead Clncle 479-2271 VAA. YOUTFI SERVICES 395 E. L- ~ .... ad Ci~le 479-2'292 VAn, iVATIt~ ~1'F.R Vail Valley Ihiv~e 479-2291 lIS/1Ra-a:iu~ii 292 w, Meadow Drive 479.2446 • VAIL RECREATIQN DIST. 303 479 2197 P.03 E. VR.D Baa>1d t']ualifir,4#igg~: 1. A resident of the District or nrrea to be included in the District for not iess than thirty (~o} days nr 2. The owner (or spouse of owner) of tz~xable real or pexsonaI propfvrty situated within the boundaries of the District or the area. Lc~ be included in the District. A per.~an wlw is obligated to pay taxes under a contract to plurllase tauable properly within the District shall be considered an owner of taxable pro~ty+ for the purpose of qualifying as an elector. F. VRD Board Members ZJn For El~tiQn There are 3 Board members up for election. They ame Ross Davis, Jr., Herlnanxl Stauf'er, and Kirk Iiansen. According to Section li, article XvIT~ of the Colorado Constitution, all three members are eligible for re-eleutian. R/piei~98ete~x TOTAL l'.03 JAN-14-1998 15 31 OWN OF SAIL 'V 7S South Frontage Road Yail, Colorado 81557 970-479-2100 MEDIA ADVISORY FAX 970-479-2157 January 7, 1998 Contact: Suzanne 5ilvertharn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 6 Work Session Briefs Council members present: Arnett, Foley, Ford, Jewett, Kurz --Vail Valley ExchangelSister Cities Student Housing The Council heard from Rick Sackbauer regarding the benefits of the Vail Valley Exchange program with Mt. Buller, Australia (home of the Australian Olympic Ski Team). Sackbauer has been involved as an employer and as a host family and is currently housing two Australian high school students who arrived in Vail on Dec. 26 and will stay for seven weeks. Sackbauer, who has been looking for other host families to help accommodate the students, said the Vail Valley Exchange has received two leads following coverage in the newspaper. Sackbauer predicted the exchange.program would flourish in the coming years as mare and more businesses discover its benefits. The program assists in obtaining visas that bring ski resort workers to Vail from Mt. • Buller (it's summer there) at a time when Mt. Roller's unemployment rates are high due to the seasonality of the winter resort. During discussion, Councilman Michael Jewett expressed his interest in working to heighten interest in the program. Also, Pam Brandmeyer, assistant town manager, said a meeting of the Vail Valley Exchange would be held next week to review criteria for selection of two Vail high school students who will travel to Mt. Buller following the school year. Later during the meeting, the Council voted 5-0 to donate $600 from 1997 council contingency funds to the Sackbauer family to help offset food expenses. For more information, contact Brandmeyer at 479-2113. --Slifer Plaza Reconstruction The Council approved design parameters for.renovation of Slifer Plaza near the Covered Bridge in Vail Village. The $480,000 project will include replacement of the existing pavement along the south 10 feet of East Meadow Drive in front of the Austria Haus, landscaping, lighting and planter wails. Speaking on behalf of Councilmember Sybill Navas, who was absent from the meeting, Mayor Rod Ford shared Navas' interest in selling brick pavers as a way to raise money for the project. At the suggestion of Councilman Kevin Foley, Town Manager Bob McLaurin said he'd check with the Colorado Rockies to see haw successful such afund-raising project could be. Councilman Michael Arnett said the buy-a-paver idea was a great concept, but not if it caused undue delays in getting the project completed. Also yesterday, Council agreed to add installation of snawmeit tubing beneath the pavement near the Covered Bridge at an additional expense of $60,000. Fallowing installation, the town wilk determine how--and when--to proceed with hooking up the snowmelt. The Slifer Plaza project is included in the 1998 capital projects budget as an enhancement project for the 1999 World Alpine Ski Championships. The project's scope also includes public involvement in developing design ideas during the months of January • and February, Larry Grafel, public warksltransportation director, said construction will not begin unless it can be completed by Oct. 31, 1998. For mare information, contact Grafel at 479-2173. (more) 7M TOV GumY 41gnpAla/.dnuery 6,19 ~a RECYCLED PAPER TOV Highlights/Add 1 --Lionshead Redevelopment Master Plan The Council approved a discussion schedule for the next phase of the Lionshead Redevelopment Master plan which will focus on building height and mass. The discussions will include an analysis of existing building height compared to permitted building height, as well as a building-by-building analysis of development and redevelopment potential under existing zoning. Yesterday, Mayor Rob Ford called the height and mass issue the "meat of the matter" in terms of the master planning process. He also said an open house hosted by the town on Dec. 28 and 29 served to reassure property owners who had initially reacted negatively to the plan. Ford said many property owners were relieved to hear of the long-term nature of the plan and of the overall framework to provide equitable redevelopment opportunities far properties across the board, as opposed to individual special development districts. Currently, 71 percent of the existing buildings in Lionshead exceed the permitted gross residential floor area under applicable zoning district regulations, while 84 percent are at or in excess of their allowed building height. The height and mass discussions, scheduled to occur during February and March,,will determine the rationale used to establish a regulatory framework for future height and mass of buildings within the Lionshead study area. Council members asked to preview that data at its Feb. 3 work session. For a schedule of the upcoming public meetings, contact Suzanne Silvertharn in the Community Information Office at 479-2115. On a related note, Councilmembers expressed interest in considering legislation that would either waive ar abolish the town's semi-annua! application process for submission of major exterior alteration proposals within Vail Village and Lionshead (in February and September). Susan Connelly, director of Community Development, said the provision disrupts the timing in completing the Lionshead Redevelopment Master Plan, while potentially penalizing properties preparing for the February submittal deadline. An ordinance will be drafted for Council consideration. --Information Update • Town Manager 13ob Mcl_aurin said arrangements have been finalized for the council's annual retreat scheduled for next Tuesday and Wednesday in Glenwood Springs. Nancy Sweeney, Art in Public Places director, presented an update on the Seibert Circle project. After taking several steps forward and several back, she said the AIPP board is still working with Jesus Morales, Design Workshop and Susan Raymond on a collaborative design that will feature an amphitheatre-like setting at Seibert Circle, along with a statue of Pete Seibert, Vail's founder. --Council Reports Michael Arnett presented an update on a recent meeting of the board of directors of the Vail Valley Tourism and Convention Bureau. Discussion topics included staffing levels at the visitor centers, as well as a proposal by State Rep. Jack Taylor to introduce legislation #o create a statewide lodging tax for tourism. On a procedural note, Michael Jewett asked that the council's voice mall system be used for future polling of councilmembers. Jewett said the issue surfaced when Sybill Navas began polling councilmembers regarding a $8D0 contribution to the Sackbauers. --Vail Alpine Garden Foundation Fending Request The Council voted 5-0 to authorize the following expenditures to the Vail Alpine Garden Foundation: $2D,D04 pledged by the Council in 1997 and 1998 to help fund completion of the final phase of the rock garden in the interior of Ford Park; $10,OD4 pledged previously to be used to hekp build the education center; and $15,000 to be used for planning or construction of the education center. The funds, $45,OOD in ail, have b) en pledged in $10,040 annual • (more ~OV Uwnru,,,MY~~H.gnwry 5, line - TOV HighlightslAdd 2 increments by the town since 1994. --Other Councilman Kevin Foley called the Council's attention to a letter from the Eagle County Regional Transportation Authority requesting the town's reaffirmation of its voluntary funding commitment of $115,000 annually through 1999. The Council will discuss the request at its retreat. Other items introduced by Foley included: a thank you to the staff #or addressing the lighting situation at the Austria HauS construction site; a question regarding the status of new directional signs at the construction site; an inquiry regarding the status of the west entrance construction at the Municipal Building (completion by mid-February due to delay in receiving delivery of steel); a question regarding the status of the Vail Valley Drive bridge {pavers were down before Christmas); and a question regarding the timing of replacement of the Golden Peak bus shelter (scheduled for spring). Councilman Ludwig Kurz inquired about the results of an experimental barricade at Hanson Ranch Road during the holidays. Larry Grafel, public works/transportation director, said an update would be presented at the Jan. 20 work session. Councilman Michael Jewett asked if next week's Council retreat is open to the public. In response, Town Manager Bob McLaurin said the meeting was a public meeting, although there could be times when the Council found it necessary to go into executive session when discussing personnel or land negotiation issues. Mayor Rob Ford said the intent of the retreat is to build upon the work plan that was developed two years ago. • Evening 5essian Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --CARTS Presentation The Council heard a $7,000 funding request from Miller Hudson, who represents an organization called CARTS (Corridor Alliance for Rapid Transit Solutions). CARTS was initially farmed in Clear Creek County to advance the concept of rapid transit along the I-70 corridor {as an alternative to widening the interstate). The group has now expanded from Denver County west to Eagle County along the I-70 corridor. Hudson said the group is in the process of raising $100,000 to set up a transit authority, planning agency or some other governing agency to develop a transit solution in more de#ail. Several Councilmembers questioned the equity in CART's funding request, Hating that Clear Creek County was tapped for only $2,000. Also appearing before the Council last night was Jim Mandel, representing Vail Associates. Although Mandel said the resort industry supports the concept of rapid transit, it hasn't yet #ully embraced the efforts of CARTS because it isn't convinced the interests of the two are the same. Mandel said the resort industry is concerned that the focus by CARTS will diminish the need #or interim improvements along I-70, such as passing lanes and other management systems. Joe Macy, also of Vail Associates, emphasized the importance of the interim improvements. Even if funds were available tomorrow, he said a rail solution is still 15 years away. Councilmembers agreed to hold off in considering the funding proposal until the final MIS I-70 corridor study is completed by the Colorado Department of Transportation. . --TOV Pofice, Fire Pension Fund Amendment The Council voted 7-0 to approve an ordinance on second reading to amend the pension plan to (more) YOV Oyinr+ µ,9gniu.4mary 6. 1839 TOV HighlightslAdd 3 reflect changes in the law. The amendment, among other things, allows the town to refund accounts less than $3,500 if there has been a break in service for one year. The administrative changes were recommended by the town's pension attorney. For more information, contact Steve Thompson, finance director, at 479-2115. --TOV Employee Pension Fund Amendment The Council voted 7-0 to approve this ordinance on first reading that duplicates the changes outlined above. For more information, contact Steve Thompson, finance director, at 479-2116. --Resolution Designating Public Notice Posting Locations The Council voted 7-0 to approve a resolution designating a bulletin board at the entrance to the Vail Municipal offices as the official public notice posting location within the town. Councilman Kevin Foley suggested posting the agendas at other locations throughout the town. Also, Councilman Michael Arnett suggested posting the agenda notices on the Internat. --Resolution Adapting an IGA Between TOV and Eagle River Water & Sanitation District The Council voted 7-0 to approve a resolution adopting an intergovernmental agreement between the Town of Vail and the Eagle River Water & Sanitation ^istrict. The agreement outlines a new partnership between the two entities to design and build between 17 and 22 locals. housing units at Red Sandstone Creek. This time, the Tawn of Vail wilt take the lead in the project in an effort to reduce costs by as much as 30 percent from the previous effort, which was facilitated by the water district. During discussion last night, Tawn Attorney Tom Moorhead said the town has more flexibility because of its home rule status to pursue adesign-build contract to help bring the costs dawn, whereas the water district, under state statute, does not have that authority. Selection of a design-build team by the town is scheduled to occur Feb. 12. Once constructed, the town will have the opportunity to sell or lease six units to its "critical" employees, such as police officers, firefigh#ers, dispatchers and snowplow drivers, while the water dis#rict will have the opportunity to sell or lease the balance of the development to its employees andlor the town. Any units not purchased by the town or the water district will be made available to the general public through a lottery system administered by the town. Construction could begin this spring with completion occurring next winter. For more in#ormation, contact Andy Knudtsen, the town's senior housing policy planner, at 479-2440. --Town Manager's Report In his town manager's report, Bob McLaurin announced the upcoming meeting of the Colorado Association of Ski Towns in Frisco. He also gave a brief recap on the 10 day peak management holiday period, Dec. 26 to ,fan. 4. Bus ridership was up 15 percent over last year's numbers. The number of parking structure transactions was up 6.4 percent over last year, while revenues were down mare than 30 percent, he said, due to this season's expanded Park Free After 3 program. McLaurin says he's hoping the revenues will be offset by increased sales tax collections. He also praised the Police, Fire and Public Works departments for their hard work during the holidays. --Other Councilman Kevin Foley expressed concerns about scheduling remodel work at the library later this spring. The work, which will take about six days to complete, will require a complete closure of the library. Foley says he worries the closure will create inconveniences around school schedules. Councilman Bob Armour asked that information about the Vail Recreation District's next elections be added to the Council's meeting minutes. (more} TOV HighlightslAdd 4 TOV I:nun~N IkNM{tl~ISI,Mnuary 6, 7BOfl TOV HighlightslAdd 4 UPCOMING DISCUS510N TOPICS January 13 Work Session PECIDRB Review Town Council Retreat January 20 Work Session Review Sign Code Revision, re: Temporary Signs far Open House, Garage Sales, etc. t.oading and Delivery Update, re: Hanson Ranch Road Barricade Executive Session, Personnel Matters January 20 Evening Meeting First Reading, Ordinance Amending Special Development District #4 # # # r~ LJ 70Y Gwna H{yiptN.knu~ry 6,18 r . VAIL TOWN COUNCIL MEETING TUESDAY, JANUARY 6, 1998 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, January 6, 1998, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Jewett Kevin Foley Mike Arnett TOWN OFFICIALS PRES)=NT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the consent agenda to approve the minutes from the . meetings of December 2 and 16, 1997. Councilmember Bob Armour made a motion to approve the minutes from the meetings of December 2 and 16, 1997, seconded by Councilmember Sybill Navas. A vote was taken, there was unanimous approval, 7-D. The third item on the agenda was the CARTS (Corridor Alliance for a Rapid Transit Solutions) presentation by Miller Hudson. Miller Hudson, representing CARTS (Corridor Alliance for a Rapid Transit Solutions), requested funds ($7,OOD) from the Town of Vaii for CARTS. He gave a presentation of where, why and how CARTS was formed and what they are trying to accomplish. CARTS was initially formed in Clear Creek County and supports the concept of a rapid transit system along the 170 corridor instead of widening the current interstate. The group is in the process of raising $100,000 to set up a transit authority or same other governing agency to develop a transit solution in more detail. Miller stated that there were general public meetings held to obtain public support and now CARTS is going to several government agencies to request funds. Councilmember Ludwig Kurz asked if there was a breakdown on the budget far the $99,000 that is being requested. Miller stated $15,000 was earmarked for Colorado School of Mines students to help with the study, $2,000 month for his consulting fees and for administrative bilks such as telephone bills, etc. . Several Council Members had concerns about the equity in the funding request. Clear Creek County's portion for this request was only $2,000. Councilmember Bab Armour asked if an Environmental Impact Statement {EIS) is planned. H stated it may take 5 years to complete an EIS. Miller Hudson stated that an EIS may take 5-6 years away from putting any plan in action. Councilmember Bob Armour asked if this group had gone to the Colorado Department of Transportation (CDOT) for funds. Miller Hudson stated he is open to doing that, but they hadn't approached CDOT at #his time. Jim Mandel, representing Vail Resorts, stated the resort industry supports the concept of rapid transit, the industry hasn't fully embraced the efforts of CARTS at this time. There are concer about cost, environmental impacts and there isn't enough information to act on at this time. Joe Macy, of Vail Associates, stated the importance of interim improvements for the I-70 corridor. He said even if funds were available now, a rail solution is still 15-20 years away. The Council agreed to hold off in considering the funding proposal until the final MIS I-70 corridor study is completed by the Colorado Department of Transportation. • Mayor Rob Ford thanked Miller Hudson for the presentation. e ns The fourth item on the agenda was second reading of Ordinance No. 23, Series of 1997, amendment to the Town of Vail Police and Fire Employees' Pension Fund. Steve Thompson, Finance Director stated the amendments to the pension plan have little impact to participants. The only change #hat might impact participants, is the Town may refund accounts less than $3,500 if there has been a break in service for one year. Councilmember Bab Armour made a motion to approve Ordinance No. 23, Series of 1997 on second reading, it was seconded by Councilmember Kevin Foley. A vote was taken, there was unanimous approval, 7-0. The fifth item on the agenda was second reading of Ordinance No. 24, Series of 1997, amendment to the Town of Vail Employees' Pension Fund. Steve Thompson, Finance Director, stated the amendments to the pension plan have Tittle impact to participants. The only change that might impact participants, is the Town may refund accounts less than $3,500 if there has been a break in service for one year. Councilmember Bob Armour made a motion to approve Ordinance No. 24, Series of 1997 on second reading, and was seconded by Councilmember Kevin Foley. A vote was taken, and there was unanimous approval, 7-0. • The sixth item on the agenda was Resolution No. 1, Series of 1998, a Resolution Designating a Public Place within the Town of Vail for the posting of notice for public meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board, and Other Boards, Commissions, and Authorities of the Town of Vail. Pam Brandmeyer, Assistant Town Manager stated the resolution designates the bulletin board at the entrance to the Vail Municipal offices as the official public notice posting location within the Town. Councilmember Kevin Foley suggested posting the agendas at other locations throughout the Town. Councilmember Michael Arnett suggested posting the agenda notices on the Internet. Councilmember Bob Armour made a motion to approve Resolution No. 1, Series of 1998, and the motion was seconded by Councilmember Sybil Navas. A vote was taken, there was unanimous approval, 7-0. The seventh item on the agenda was Resolution No. 2, Series of 1998, a Resolution Adopting the Intergovernmental Agreement between the Town of Vail and Eagle River Water & Sanitation District. Tom Moorhead and Andy Knudtsen gave a report on the agreement. In November of 1997, the Council gave staff direction of what requirements were needed in the agreement. On December 9, 1997 in Executive Session, the Town Council gave direction to the Town Manager to finalize the reviewed draft and to execute the Agreement which has been entered into between Eagle River Water & Sanitation District and the Town of Vail. The agreement outlines a new partnership between the two entities to design and build between 17 and 22 locals housing units at Red Sandstone Creek. The Town of Vail will take the lead in the project in an effort to reduce costs by as much as 30% from the previous effort that was facilitated by the water district. Tom Moorhead stated the Tawn of Vail is bringing 25% of the land cost to this transaction. The allocation of units is based on amount of land brought together. The Town of Vail has mare flexibility to keep costs dawn than the water district because of the Town of Vail's home rule status. The Town of Vail will have an opportunity to sell or lease six units to its "critical" employees such as firefighters, police officers, dispatchers and snowplow drivers. The water district will have the opportunity to sell or lease the balance of the development to its employees andlor the Town. Councilmember Mike Arnett made a motion to approve Resolution No. 2, Series of 1998, and was seconded by Councilmember Bob Armour. A vote was taken, there was unanimous approval, 7-0. The eighth item on the agenda was the Town Manager Report. Bob McLaurin, Town Manager invited the Council to the upcoming Colorado Association of Ski Towns (CAST) meeting in Frisco. He said a discussion on affordable housing will be an the agenda. Andy Knudtsen, Town of Vai{ Housing Planner, will be on the panel. He also gave a report on the ridership of the Town buses over the peak holiday season from December 26 through January 4. Bus ridership was up 15% over last year's figures. There were 41,000 passengers carried on New Year's. The number of parking structure transactions were up 6.4 percent from last year. However, revenues were down more than 30 percent due to this season's expanded Park Free After 3 program. Bob stated he is hoping the revenues will be offset by increased sales tax collections. He may have to request a supplemental appropriation in the future. He also praised the Police, Fire and Public Works departments for their hard work during the holidays. Councilmember Kevin Foley had concerns about the scheduling and closing of the Library for renovation and remodel work. He is concerned that the closure will impact and create inconveniences around school schedules. Councilmember Bob Armour asked when the Vail Recreation District will have their election. He asked that information on the election be added to the Council's meeting minutes. As there was no further business, Councilmember Bob Armour made a motion to adjourn, Councilmember Sybil Navas seconded the motion. A vote was taken, and the motion passed unanimously, 7-0. The meeting adjourned at 8:30 p.m. Respectf submitted, _ ~ Robert E. Ford Mayor ATTEST: ~~ Lorelei onaldson Town C erk • r: WORK SESSION MTNTTTES Tuesday, January 6, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on January 6, 1998. A11 members were present with the exception of Sybill Navas and Bob Armour. 1. Item No. 4, Vail Alpine Garden Foundation Funding Request. The Town has recently been invoiced by the Vail Alpine Garden Foundation for $15,000. Past pledges and escrowed money ~xvAii RETT have made the decision to dispense funding somewhat grey because of the time frame of these pledges, e.g., 1994-1998. A discussion ensued based on information presented about conditions tied to each of the $10,000 per year grants from RETT to the Vail Alpine Garden Foundation. Ludwig Kurz moved, with a second from Kevin Foley, to apY~~~e $20,000 (on condition of a new billing) for the final phase of the rock garden; $10,000 to be held in escrow far the education center construction; with the final $15,000 to be invoiced later in the spring of 1998 for soft costs supporting the education center. A vote was taken and the motion passed unanimously 5-0. 2. Item No. 5, Information Update. Although Council members in a phone poll had approved 6-0-1 {Kevin Foley the only member not responding to the phone poll) to approve $600 from 1997 Council contingency funds to Jan and Rick Sackbauer to offset costs for their hosting of two Sister Cities exchange students from Mt. Buller, Australia, Pam Brandrneyer requested a formal motion be made and voted upon. Mike Arnett moved, with a second from Ludwig Kurz, to approve the $600. A vote was taken and the motion passed unanimously 5-0. At this time, Mike Jewett also requested in future phone polling requests that the request be made over the Town Council's collective voice mail so that everyone receives the same consistent message. LJ ]2/30/97 RETT esignated Fund Balance 2!31197 The Town Council has approved a RETT expenditure as a "pledge" for the Vail Alpine Gardens for several years. When {and if) the Alpine Garden organization fulfills their requirements for expansion in Ford Park, the Town will pay out the pledges. Pam Brandmeyer has the requirements in her office. In the meantime, the amounts are being set aside as designated fund balance in the RETT fund. Year the[ Council Aaaroved Pledge Amount 1994 5,000.00 Tied to the issuance of a building permit for the Education Center (letter from Pam 212/94) 1995 10,000.00 Approval of Education Center by Town Boards & Commissions (Letter from Sammye Meadows 11/29l9S) 1996 10,000.00 Construction of Education Center (1946 funding application) 1997 10,000.00 To plant Alpine Rock Garden (1997 funding application} 1948 10,000.00 Cash donation to be paid in 1998 45,000.00 _ • • RTTaESFB. WK4 ~" ~~.,: vRll . ,~ • ' Alpine Gard~rz Fourzdafion I~vvoTCE CUSTOIVIER NAME: Town of Vail R ~- I 1 ~ r f'` . ~,~. T ;BLS ~ t t -I ~.-; ~" 6: ~~ Invoice No; 0~3 Date; December 23, 7.997 ADDRESS: Christine B. Anderson, C.P.A. Finance and Budget Manager Town of Vail 75 S. Frontage Road West Vail, Colorado 91657 DESCRIPTION: Money for garden construction in escrow from: - 1994 & 1995. AMOUNT DUE: $15,00.00 PAYABLE TO: Vail Alpine Garden Foundation 183 Gore Creek Drive Vail, CQ 81657 Payable upon receipt. Thank you very much. "L aril Tt~ill he as tt'cll ~~77ntt'77 i7t thc• s7rnn7te7•.Jnr rls /Tnu'C'!s as rt is i77 1bc rt'17tic~r./ru' ils skiitT~~. " 1B3 GoR~ C37EEIC DRive VArL, GOLORA~O a1657 3p3.G76.ofo3 PnM~ Raycktl P•Del t i r 75 South Frontage Road Yai~ Colorado 81657 303-479-2105 /FAX 303-479-2157 February 2, 1994 I~elen S. Fritch President of the Board Vail Alpine Garden Foundation 183 Gore Creek Drive Vail, Colorado 81657 R.E: Contribution Request Equaling $113,000.00 from 1994 RETT Funds Dear Helen: Office of the Town Manager in responding to your request for the 1994 contrilution fiinding from the Vail Tawn Cou.~cil, T found this money had been designated as a pledge. The Council wishes to clarify in writing the. disposition of these funds. Payment shall Ise broken into two portions, as follows: 1. $5,000.00 shall be tied to the design review grocers, e.g., the Council recognizes the substantial cost of design work and will contribute this money up front. 2. The second half of the contribution, $5,040,x0, wiIi be tied to the issuance of a building permit. The Council is extremely supportive of your continuing efforts to beautify the Ford Park area and will Ioak forward to receiving further updates on your schedule for design work and construction as that becomes available to you. In regard to your agreement with the Town of Vail, the Town Council has agreed that you should have a Lease Agreement rather than a License. They have directed Torn Moorhead to prepare a lease for your consideration. Helen, if you have any questions, please do not hesitate to contact me. Sincer ly, . ._.,_, ;Pamela °A. Brandrrieyer'~ Assistant to the Town Manager xc: Vail Town Council Bob iVlcLaurin Kristen Pritz J~ Steve Thompson Tom Moorhead ~1ail ~, . Alpine Garden ' Foundatfon ~Mr. Bab McLaurin Town Manager Town of Vail ' 75 South Frontage Road West Vail, CO 81657 Dear Bob: 1VoveznUer 29,1995 On behalf of Mrs, Ford and the Board of Directors of the Vail Alpine Garden Foundation, may 1 express our sincerest appreciation for the Tvwn of Vaii's pledge of $1.0,000 from the real estate transfer tax fund as a Friend of Betty Ford. We understand and.agree that payment of the pledge is contingent upon approval of the Education Center by Town Boards and Commissions. The Town's very generous contribution will help design, build, and complete the Education Center far Betty Ford Alpine Gardens. We hope to secure the . appropriate~approvals and break ground next year for the Center, which will be dedicated to Mrs. Ford as a tribute and gift from her friends. . The design phase is progressing quite~well for this unique building. It will be a circular, earth-sheltered facility lying underneath the Alpine Rock Garden, the fourth phase of Betty Fold Alpine Gardens scheduled,ta be completed by 1998. The Education Center will house a botanical exhibit area, multi-pu1`pose/theater room, museum shop, work spaces, botanical library,•and public restroacns. Its mission will be environmental, horticultural and botanical education, and we . intend it to be a facility of national and international significance - a special enhancement For the Gardens, Ford Park and the community ~of Vail. A plaque dedicating the Center to Mrs, Ford will be inscribed with the name of each contributing Friend and attached to the building. Please let us know exactly how you would like the Town of Vail's name to read. I have enclosed a pledge form anti return envelope far that purpose. Thank you for sending it back at your convenience. The Town has been most generous in the pastas well. This $1(},000 pledge will bring the Town's total pledge toward the Education Center to $25,000, all of which is being held by the Town until approvals have been given and construction begun. "f~[1!1 rut!! l~c~ us tr+t'ld ~;i1c~r~»r i~r tl,~c~ scri~ti~ter fOi' llti,~7Uil7c'fy 61S !! 1,S 111 1/~L~ 2U1~11G't',~Ul' (!S til~'.i171,{. ~~ • • F8~ GORE GREEK DRIVE • VAIt,~ COLORADO $1657 9Q8.476,Q103 ' ~ ~ f§Inintl[N1 •~ :~ ,- • APPLICATION FOR TQWN OF VAIL FUNDING GENERALINSTRUCTIQNS Alf applications must be submitted to the Town of Vail by September 1, 1995. Any application received after that date will not be considered. Please send application ta: Town of Vail Christine B. Anderson, Finance Controller 75 South Frontage Road West Vail, Colorado 81657 r1 1-J For questions on the financial statements, please contact Steve Thompson at 479-2116. PLEASE TYPE THIS APPLICATION OR PRINT IN BLACK 1NK 1. Nartle of OrganlzatlOn: VAIL ALPINE GARDEN FOUNDATION 2. Contact persona: Sammye Meadows, Executive Director 3. Mailing address: ~ 83 Gore creek Drive Vail, GO 81657 4. Telephone: . 970-476-0103 5. Amount of contribution requested: $1 2, 500: $1 0, 000 capital donation as a "Friend of Betty Ford"; $1,540 as~a sponsor of "Winter Interlude"; $1,000 5. Organization year end: September 30 as a sponsor of ~~ "A . Midsummer Night 7. Are your books audited? No . 8. How will the contribution be used? (Please see back of this page,} 9. Based on the contribution policy criteria, why should the Town of Vail fund your organization? (Please see back of this page.} 1 Q. Please provide disclosure regarding any established funding from taxpayer sources and the amount. if supported by, public funds, how have you reduced your subsidy? TOV grant of $14,000 for 1999 for capital development. '~OV sponsorship of $1,000 for "Winter Interlude 1994". 11. Organlzatlan'S mlSSlon Statement: To cultivate harmony between plants ai~people in our mountain environments. We are horticultural pioneers teach- ing and celebrating the value of plants~in our lives. We provide unique edu- catio}~~~o~`~~a~ is~~i~~~9 f+~~a~~w~~$~~~`iarfs, pease use t~,~~'bac~C o'~~l~rist~'age~autification and plant research; and we create and maintain Betty Ford Alpine Gardens. 8. Asa "Friend of Betty Ford", the Town's contribution of $1fl;tlOfl from the Real Estate Transfer Tax Fund will be used far construction of the Betty. Ford Alpine Gardens Education Center. ")~riends of Betty Ford" is a circle of people who wish to honor farmer First Lady Betty Fard by donating $10,000 or more toward construction of the Education Center. Upon its completion, the Center will be dedicated in tribute to Mrs. Ford for her many contributions to the Vail community, and a plaque acknowledging every "Friend" will be affixed to the building. To date almost $700,000 has' been pledged by "Friends of Betty Fard" toward a total cast of $1.2 million for the Education Center. If, for any reason, the building is not approved for construction, the contributions of all "Friends" will be refunded or applied to the Alpine Rock Garden, whichever the donor chooses. We would very much like to include the Town of Vail in this mast special group of supporters. ' The Town's contributions from the General Fund of $1,500 as a sponsor of "Winter Interlude" on December 27, and $1,000 as a sponsor of "A Midsummer Night" on July 7, will help #a maintain Betty Ford Alpine Gardens and fund a significant and growing array of horticultural and environmental education programming. 9. The Vail Alpine Garden Foundation is a 501(c)(3) tax-exempt institution and has been self- supporting throughout its ten year history. Its programming benefits the community in the following ways: Marketing: With 78.3 million participating adults, Gardening is now America's number one leisure time activity. Nvw, while Vail's community leaders are seeking ways to counteract a flattening ski market and attract new customers, the Vail Alpine Garden Foundation offers an inviting outdoor pastime and stimulating educational opportunities for those millions of potential guests who prefer quieter, less strenuous activities. This past summer more than 75,000 visitors from throughout the world enjoyed Betty Ford Alpine Gardens, a 25% increase aver the summer of 1994. Many of these fiuests are attracted to the gardens of Vail during "Vail Valley Festival of Flowers", the Gardens' month-long, early summer celebration of wildflowers and area gardens, scheduled for June $ -July 7, 1996. In 1995, the Festival attacted media attention from "Vail-Beaver Creek Magazine", "Colorado Homes & Lifestyles Magazine", "Mountain Living Magazine", "Rocky Mountain News", Colorado Springs "Gazette Telegraph", "Denver Post", Denver local television stations, CNN "Headline News", and the "Oprah Winfrey Show". For wider coverage, the 1996 Festival is targeting national media, such as "'Sunset", "Garden Design", and "Horticulture" magazines. , Re~innal governmental issues related to Vail m nicipal services: As Vail and other Colorado mountain towns struggle with growth issues, there is an urgent need for information on how to minimize the impact and maximize the opportunities' of this growth an fragile high country ecosystems. Such information is the focus of the Gardens' lung range educational programming. Cultural services: The highest public botanic garden in North America, Betty Ford Alpine Gardens is both a "living museum" of plant collections and a remarkable outdoor classroom. The Foundation's role as a teaching institution is to educate residents and visitors about Colorado's montane, subalpine, and alpine environments and how best to live in harmony with them. The Vail Alpine Garden Foundation provides educational opportunities such as a Summer Lecture Series featuring horticultural and em~ironmental education experts of regional and national repute; Gardens tours and hands-on workshops each weekend during the summers; and science projects such as the Children's Butterfly Launch in collaboration with Eagle County public and private schools. -~ , T~ APPLICATION FOR TOWN OF VAIL FUNDING GENERAL INSTRUCTIONS All applications must be submitted to the Town of Vail by August 30, 1995. You must provide 11 copies of the application. Any application received after that date or any application packet with fewer than 11 copies will not be considered. Please send application to: Town of Vail Christine B, Anderson, Finance and Budget Manager 7S South Frontage Road West Vail, CO 81657 For questions an the financial statements, please contact Christine Anderson at 479-2119. FLEASE TYPE THIS APPLICATION OR PRINT IN BLACK INK ALPINE GARDEN FOUNDATION 1. Name of organization. VAIL 2. Contact person: Sazumye Meadows, Executive Director 3. Mailing address: 183 Gore Creek DEive Vail, Colorado S1b57 4. Telephone: 970-476-0103 970-476-8702 (FAX) 5. Amount of contribution requested: $10,000 6. Organization fiscal year-end: September 30 7. Are your books audited? No, but we are planning for an audit in fiscal 1997 in preparation for capital grant proposals for the Education Center and Alpine Rock Garden. 8. How will the contribution be used? To plant.our future Alpine Rock Garden. • 9. How does your request support the Town outcomes identified in item 1 C of the contribution policy? {Please see back of this page.) 10. Who currently funds your organization (other governments, private donations, user fees, etc.) {Please see back ofthis page.) WORK SESSION MINUTES Tuesday, February 24, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 24, 1998. All members were present. 1. Item No. 7. Discussion of the Council Health Care Benefit. By a 7-0 vote, motion made by Michael Arnett, with a second by Kevin Foley, Council approved a motion to allow individual Council members the opportunity to buy health insuxance through the Town at 100% of its cost to the Town. Council rx~.ernbers also expressed interest in taking the time to research the possibility of a "cafeteria" benefits plan that would allow officials to choose from among a list of possible benefits not to exceed a set dollar amount. Those benefits might include health insurance, a ski pass, health club membership, parking pass, or term life insurance, among others. Several Council members said the addition of a benefits plan would help offset some of the hours spent on Town business, as well as make the "job" more attractive in recruiting futuxe candidates. Currently as of January, 199$, Council members earn $500.00 per month, while the Mayor earns $1,000.00 monthly. r ~ L_~ • .~ .;. ., MEDIA ADVISORY February 25, 1998 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 24 Please note: Councilmembers have asked fa change fhe start Time of the evening meeting to ~ p.m. (3Q minuses earlier) and io keep the length of the evening meeting to a maximum of Three hours effective March i7, 1998. Also, the format of fhe afternoon work session has changed. These sessions, beginning at 2 p,m. each week, are now used for information-gathering and discussion, while the twice-a-month evening business meeting will focus on citizen input and legislative decisions. Work Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Jim Spell 20 Year Anniversary --PECIDRB Review --Seibert Circle Discussion 4-' ,_ +~ --Public Process re: Dedicated Funding Source for Housing and Identifying Land Opportunities for Future Parks and Recreation, Community Facilities and Housing --~ 998 TOV Community Survey --Mountain Haus Entryway --Discussion of Council Health Care Benefit --information Update --Council Reports --Other UPCOIIA#NG DISCUSSION TOPICS March 3 Work Session Corey Schmidt, 20 Year Employee Anniversary Jacque Lovato, 20 Year Employee Anniversary Linda Moore, 15 Year Employee Anniversary .._. AIPP Board Interviews `~~ Vail Tomorrow Community Center Coordinating Team Funding Request Lionshead Master Plan, Height & Mass Request to Amend SDD #4 .~ Habitat for Humanity Presentation March 3 Evening Meeting Presentation of Vaif Youth Award to Collins Canada and Traci Phelan Second Reading, Ordinance No. 3, Amending SDD #~Q Resolution Setting Town Council Evening Meeting Time March 1 D Work Session DRB/PEC Review DRB Interviews Summer Marketing Presentation by Frank Johnson Lionshead Master Plan, Height & Mass Red Sandstone Review ofi Conceptual Budget and Design Discussion of Skatepark @ Lionshead Parking Structure # # # '~ VAIN. TOWN COUNCIL MEETING --MINUTES TUESDAY, FEBRUARY 17, 1998 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, February 17, 1998, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Kevin Foley Mike Arnett Michael Jewett MEMBERS ABSENT: Rob Ford, Mayor TOWN OFFICIALS PRESENT: Bab McLaurin, Town Manager Tam Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. There was no citizen participation. The second item on the agenda was a discussion and First Reading of Ordinance No. 3, Series of 1998. A request far a major amendment to Special Development District #30 (Vail Athletic Ciub), to allow for a change in the number of dwelling unitslaccommodation units, modifications in common area square footage and GRFA, and an ordinance modification of the EHU timing requirements. Mike Moliica, Assistant Director of Community Development presented this item to Council. Mike stated there ware five salient paints to this ordinance which were in the Planning and Environmental Commission (PEC) memo given to Council. Staff had concerns about the expansion of the building envelope. Staff recommends approval of the changes to the ordinance except for the 62 square feet of GRFA. There is also an error in the ordinance on page 3, regarding the density. It should read 54 accommodation units not 55. Also, on page 4, item 8, the final numbers for the GRFA and common area are not available at this reading. Staff will have the accurate numbers prior to second reading. The plans call for the elimination of two accommodation units, the conversion of one two bedroom dwelling unit to a "presidential suite" accommodation unit, and the expansion of one dwelling unit. Councilmember Bob Armour asked if the 4th floor unit will be an accommodation unit instead of a dwelling unit. Mike Mollica stated that was correct. Stan Cope, representing the Vail Athletic Club, explained the 5th floor modification does not change the roof line, the change moves the wall out and fills in under the eave line. Overall, the Vail Athletic Club would have a total of 54 hotel rooms, 3 dwelling units and 4 employee housing units. Jim Lamont, representing the East Village Homeowners Association, stated that SDD's are controversial and would like to see that SDD's have substantial compliance before going through PEC. Councilmember Mike Arnett made a motion to uphold the PEG decision and made a motion to approve Ordinance No.3, Series of 1998 on first reading with the changes on Page 3, Section 5, change the accommodation units numbers from 53 to 54 and to provide the GRFA numbers by second reading and the changes on Page 5, accommodation units numbers from 53 to 54. The motion was seconded by Councilmember Kevin Foley. A vo#e was taken, there was unanimous approval, 6-0. Councilmember Kevin Foley welcomed Boy Scout Troop #231 to the Town Council meeting. The third item on the agenda was second reading of Ordinance No. 2, Series of 1998 amending Section 1-5-11A Establishing the Time of the Town Council Regular Meeting Dates. Councilmember Bob Armour made a motion to approve Ordinance No. 2, Series of 1998 on second reading, the motion was seconded by Councilmember Sybill Navas. A vote was taken, there was unanimous approval, 6-0. Tom Moorhead will prepare a Resolution specifying the 7 p.m. start time (30 minutes earlier than the existing start time) effective March 17, 1998. The new start time will be determined during discussion of the resolution on March 3. The fourth item on the agenda was Resolution No. 4, Series of 1998, a Resolution Adopting the Intergovernmental Agreement Between and Among the Towns of Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff and Vail, Colorado (Municipal Corporations and Political Subdivisions of the State of Colorado), to Employ Joinfi and Cooperative Efforts With Eagle County to Obtain the Mutual General Goals of the Efficient, Well Ordered and Economic Provision of General Government Services and the Mitigation of the Disagreeable Impacts of Uncoordinated Growth. Bob McLaurin stated various municipalities within Eagle County met with Eagle County to address managed growth concerns throughout the county. The agreement encourages the "concentration of planned and needed growth and density in municipalities where such growth is more efficiently and cost-efFectively served by centralized infrastructure and services and where its location will help preserve open spaces and agricultural land; 2 and coordination of land use decisions between the county and municipalities within those areas identified by the municipalities and the county within which land use change will have a significant impact on either the county or a municipality." Also, the agreement requests a joint meeting with Eagle County officials to increase coordination of the managed growth issues. Councilmember Sybill Navas made a motion to approve Resolution No. 4, Series of 1998 and was seconded by Councilmember Mike Arnett. A vote was taken, there was unanimous approval, 6-0. The fifth item on the agenda was the Seibert Circle Arts in Public Places {AIPP) project approval. Nancy Sweeney, AIPP Coordinator made a presentation of the Seibert Circle art project. The Art in Public Places board would like Council approval of the design contingent upon Design Review Board (DRB) approval on Wednesday, February 18. The design, which has evolved over the past two years, features a small amphitheatre-[ike gathering space in the center of the circle with three vertical granite sculptures designed by renowned artist Jesus Morales. Also, the project includes a bronze statue of Pete Seibert designed by Susan Raymond. Nancy Sweeney said the design has been enthusiastically received by adjacent property owners who have asked that construction be contained to April through June of either this year or next year. Nancy explained there was a budget shortfall of $183,000. The shortfall has been caused by expansion of the proposed s#reetscape improvements to include private property (building front to building front), as well as an additional $68,500 far the Seibert bronze and $5,1300 to relocate the fire hydrant, for a total of $73,500. The total streetscape improvement, which will include heated pavers, is estimated at $800,000. David Kenyon, with Design Workshop explained the project concept, start of the project, types of materials, and the changes that were made. The concept is the same, the changes that have been made is the addition of a bronze of Pete Seibert contemplating the mountain with plans and the statue is located in front of the Red Lion. Bob McLaurin explained the request for Council approval was out of the usual order of the approval process because of neighborhood requests. Pete Seibert, for whom the circle is named, expressed uncertainty regarding his support for the design. Bab McLaurin stated the Town has tried to involve everyone in this project and #o keep in mind that the town will never get a project everyone is completely happy with. He has spoken with Marty Head, a Vail resident, and she stated that this artist is well known and it will get people to come to Vail and that the price was good. M Ron Riley, an adjacent business owner, encouraged the Council to move forward. Kaye Ferry, representing the Vail Village Merchant Association, asked that construction be delayed for a year due to other construction projects in the Village that are already on line. Councilmembers reacted positively to the project's design. Councilmembers Michael Jewett and Mike Arnett stated they thought is was a wonderful project but both questioned using tax dollars for public art. Councilmembers Sybill Navas, Michael Arnett and Bob Armour encouraged additional financial support from surrounding property owners to complete the project. Councilman Ludwig Kurz suggested moving forward with the project, noting that costs aren't likely to go dawn. Kevin Foley asked if this project was consistent with the Town of Vail Streetscape Master Plan. Todd Qppenheimer, Park SuperintendentlLandscape Architect, stated it does comply with the Town of Vail Streetscape Master Plan. M Councilmember Mike Arnett asked if there was a possibility to store the artwork if it could not be placed prior to July 4th. Bob Mct_aurin said that storage could be found. Bob Mcl_aurin stated he would return to the Council next week with an indication of private sector funding participation, as well as confirmation of the AIPP's pledge to raise $70,000 from the community. The Council will review the project in the context of other capital improvements budgeted for 1998. The sixth item on the agenda was an update and funding request from Vail Tomorrow Community Center Coordinating Team. Stan Cape, a volunteer member of the Vail Tomorrow Community Center Coordinating Team, presented an update on the team's progress in advancing the concept of a Vail Community Center. He said the team has developed acommunity-based approach that would identify and prioritize possible components of a community center that would dovetail with a public process currently under consideration by the Council. The larger process under consideration by the Council would create a siting package for Vail's housing, parks, public facilities and open space needs, as well as a permanent funding 4 source for housing. Stan Cope stated that once a budget is established, currently estimated at $20,000, the #eam would like to return #o the town to request that it fund half the cost of the public process, assuming the Vail Recreation District (VRD) funds the remaining portion. Diane Johnson, the VRD's youth services coordinator, expressed VRD's support for the effort, although the funding commitment still needs to be approved by the VRD board. Councilmember Bob Armour expressed concern that a wish list effort might result in expectations that would be difficult for the town to fulfill, given space and budget constraints. Councilmember Mike Arnett echoed Bab Armour's concerns. Councilmember Sybill Navas stated a housing survey may be piggybacked with a community center survey. Bob Mct*aurin explained that a housing survey could possibly be piggybacked with the town survey, housing and community center survey. Other alternatives could be focus groups. M Stan Cope addressed the concerns of not "boxing" in the project yet, they may not come up with a community center that everyone wants. We need to keep our minds open to what people may want. here are no givens as to what this project looks like at this time. They need additional data before making any further decisions. No action was taken. The seventh item on the agenda was an information update. There was no update. The eighth item on the agenda was Council Reports. Sybill Navas noted her attendance and '[evolvement in the Vail Tomorrow Community Center Coordinating Team discussions, as well as the Seibert Circle neighborhood meeting. Kevin Foley issued a reminder regarding the upcoming Vail Recreation District board election. Nominating petitions for the board are due Feb. 27. Foley also noted his attendance at an Alpine Garden Foundation fund-raiser and at a Lionshead Master plan community meeting. The ninth item on the agenda was discussion on other items. r s • M Councilmember Sybill Navas suggested consideration of a pedestrian crosswalk at the Municipal Building. Councilmember Bob Armour announced the upcoming Chamber of Commerce mixer at the Vail Athletic Club. The tenth item on the agenda was the Town Manager Report. Bob McL.aurin had no further information to report. Councilmember Bob Armour made a motion for Council to go into an executive session, and was seconded by Councilmember Kevin Foley. A vote was taken and there was unanimous approval, 6-0. As there was no further business, Councilmember Bob Armour made a motion to adjourn, Councilmember Kevin Foley seconded the motion. A vote was taken, and the motion passed unanimously, 6-0. The meeting adjourned at 10:00 p.m. .•1r17r1~111trl~ifl1rr/111jrr. ,~; ~~~~Z ~ ~~ `O ~ a, , , ~ ' a L 0 R P a ~ a ~ a Respectfully submitted, _, ~~~ ~~~ Ludwig Kum Mayor Pro-Tem ATTEST: f r ti `~ `'~ i. 'morel ' Donaldson Town Clerk B~AL r ~~ MEDIA ADVISORY February ~ 8, 1998 Contact: Suzanne Silvertharn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 17 Please note: Councilmembers have asked to change the start time of the evening meeting to 7 p.m. {30 minutes earlier) and to keep the length of the evening meeting to a maximum of three hours effective March i 7, 1998. Also, the format of the afternoon work session has changed. These sessions, beginning at 2 p.m. each week, are now used for information-gathering and discussion, while the twice-a-month evening business meeting wit! focus on citizen rrrput and legislative decisions. Waric Session Briefs Councilmembers present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Discussion of Public Process Options to Identify a Permanent Funding Source for Housing, as Well As a Siting Package for Vail's Housing, Parks, Public Facilities and Open Space Needs. The Council reviewed four options That would advance the Council's commitment to identifiy a permanent funding source for locals housing, as well as identification of sites. Councilmembers debated the merits of all four approaches, with varying timeliness ranging #rom one month to 12 months, and will resume the discussion at next Tuesday's work session. For a copy of the four options, contact Suzanne Siiverthorn in the Community Information Office at 479-2115. --Bus Tour of Publicly Held Lands The Council, along with seven members of the public, toured 65 vacant properties, most of them owned by the town, to familiarize themselves with various undeveloped parcels in preparation for upcoming decisions to be made as part of a public process on creating a siting package for housing, parks, public facilities and open space. The tour included a review of the town's 14 desianated open space parcels totaling 382 acres. Those parcels can't be changed or sold without a vote of the electorate. Currently there are 135 undeveloped parcels remaining within Vail's boundaries: six single family; 20 residential/cluster; 26 duplex; 80 primary/secondary; and three other. For a list of the 65 properties toured by the Council, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Other During an update on the Lionshead Redevelopment Master Plan process, the Council agreed to postpone its continued discussion of height and mass issues previously scheduled for Feb. 24. Instead, the Council will host a joint discussion with the Planning and Environmental Commission at its March 3 meeting. This means the PEC discussion originally scheduled for Feb. 23 has been canceled. For mare information, contact Mike Mallica in the Community Development Department at 479-2144, (more} TOV Council Highlights 2-17-981Add1 Bvening Session Briefs Councilmembers present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Major Amendment to the Vail Athletic Club Special Development District The Council voted 6-0 to approve first reading of an ordinance approving a major amendment to the Vail Athletic Club Special Development District. The measure allows for modifications to the parking garage, restaurant, common areas and accommodation and dwelling units. The legislation, which will be considered for second reading on March 3, is the final step in a long- awaited approval process for renovation of the facility. Plans call for the elimination of two accommodation units, the conversion of one two bedroom dwelling unit to a "presidential suite" accommodation unit, and the expansion of one dwelling unit. Overall, the VAC would have a total of 54 hotel rooms, 3 dwelling units and 4 employee housing units. The town originally approved the VAC's application for a Special Development District in 1993. However, a lawsuit filed by an adjacent property owner {an unsuccessful attempt to preserve a private view corridor), along with design modifications, caused the project to be delayed. For more information, contact Mike Mollica in the Community Development Department at 479-2144. --Ordinance Establishing Start Time for the Town Council Evening Meeting The Council voted 6-0 on second reading to approve an ordinance that enables the Council to establish a start time far its evening meeting at the first organizational meeting following the municipal election. Passage of the ordinance now clears the way for consideration of a resolution at Council's March 3 meeting to establish a 7 p.m. start time {30 minutes earlier than the existing start time) effective March 17, 1998. During discussion, Councilmember 5ybiil `- Navas wondered if Councilmembers would consider a 6:30 p.m. start. The new start time will be determined during discussion of the resolution on March 3. --Resolution Adopting the Intergovernmental Agreement Between and Among the Towns of Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff and Vail The Council voted 6-0 to approve an intergovernmental agreement with the municipalities in Eagle County to address managed growth concerns throughout the county. Specifically, the agreement encourages the "concentration of planned and needed growth and density in municipalities where such growth is more efficiently and cost-effectively served by centralized infrastructure and services and where its location will help preserve open spaces and agricultural land; and coordination of land use decisions between the county and municipalities within those areas identified by the municipalities and the county within which land use change will have a significant impact on either the county or a municipality." Also, the agreement requests a joint meeting with Eagle County officials to increase coordination of the managed growth issues. For more information, contact Town Manager Bob McLaurin at 478-2105. --Seibert Circle Art Project The Council reviewed the status of the Seibert Circle Art project with Nancy Sweeney, coordinator of the town's Art In Public Places {AIPP) project. Sweeney presented a design recently approved by the AIPP board which is also headed for final review by the Design Review Board (DRB) on Wednesday (2-18). The design, which has evolved over the past two years, features a small amphitheatre-like gathering space in the center of the circle with three vertical granite sculptures designed by renowned artist Jesus Morales. Also, the project includes a bronze statue of Pete Seibert designed by Susan Raymond. Sweeney said the design has been ~, `. enthusiastically received by adjacent property owners who have asked that construction be contained to April through ,dune of either this year or next. Pete Seibert, for whom the circle is {more) • TOV Council Highlights/2-i7-981Add2 named, expressed uncertainty regarding his support for the design, while Ron Riley, an adjacent business owner, encourged the Council to move forward. Kaye Ferry, representing the Vail Village Merchant Association, asked that construction be delayed for a year due to other construction projects in the Village that are already an line. Councilmembers reacted positively to the project's design (Navas suggested tweaking placement of one of the sculptures to allow for better site lines), although opinions differed regarding how to offset a budget shortfall of $183,000. The shortfall has been caused by expansion of the proposed streetscape improvements to include private property (building front to building front}, as well as an additional $68,500 #or the Seibert bronze and $5,000 to relocate the fire hydrant, for a total of $73,500. The total streetscape improvement, which will include heated pavers, is estimated at $800,000. Although he said called it a "wonderful project," Councilman Michael Jewett said he questioned using tax dollars for public art, while Councilmembers Sybill Navas, Michael Arnett and Bob Armour encouraged additional financial support from surrounding property owners to complete the project. Councilman Ludwig Kurz suggested moving toward with the project, noting that costs aren't likely to go dawn. In concluding the discussion, Town Manager Bob McLaurin said he would return to the Council next week with an indication of private sector funding participation, as well as confirmation of the AIPP's pledge to raise $70,000 from the community. Also, the Council will review the project in the context of other capita! improvements budgeted for 1998. For more information, contact Nancy Sweeny at 479-2344 ar Bob McLaurin at 479-2105. --Update and Funding Request from Vail Tomorrow Community Center Coordinating Team Stan Cope, a volunteer member of the Vail Tomorrow Community Center Coordinating Team, presented an update on the team's progress in advancing the concept of a Vail Community Center. Cope said the team has developed acommunity-based approach that would identify and prioritize possible components of a community center that would dovetail with a public process currently under consideration by the Council. The larger process under consideration by the Council would create a siting package for Vail's housing, parks, public facilities and open space needs, as well as a permanent funding source for housing. Once a budget is established, currently estimated at $20,OOQ Cope said the team would like to return to the town to request that it fund half the cost of the public process, assuming the Vail Recreation District (VRD} funds the remaining portion. Diane Johnson, the VRD's youth services coordinator, also appeared before the Council last night and expressed VRD's support for the effort, although the funding commitment stilt needs to be approved by the VRD board. Although generally supportive, Councilmembers Bob Armour and Michael Arnett expressed concern that a wish list effort might result in expectations that would be difficult for the town to fulfill, given space and budget constraints. In response, Cope assured the Council that such a process would not automatically bind or obligate the town to a future action. For more information, contact Cope at 476-8530. --Council Reports SybiU Navas noted her attendance and involvement in the Vail Tomorrow Community Center Coordinating Team discussions, as well as the Seibert Circle neighborhood meeting. Kevin Foley issued a reminder regarding the upcoming Vail Recreation District board election. Nominating petitions for the board are due Feb. 27. Foley also noted his attendance at an Alpine Garden Foundation fund-raiser and at a Lionshead Master plan community meeting. (more} TOV Council Highlightsl2-17-98/Add3 --Other Councilmember Sybill Navas suggested consideration of a pedestrian crosswalk at the Municipal Building, while Councilman Bob Armour announced the upcoming Chamber of Commerce mixer at the Vail Athletic Club. UPCOMING DISCUSSION TOPIC5 February 24 Wark Session PECIDRB Review Jim Spell 20 Year Employee Anniversary Fina! Approval of Slifer Plaza DesignlEnhancements Mountain Haus Request to Proceed through the Planning Process Council Compensation Discussion Seibert Circle Selection of Public Process far Designation of Housing Funding Source and Siting for Housing, Open Space, Public Facilities and Parlcs Discussion of Funding Request from Vail Tomorrow Community Center Coordinating Team March 3 Wark Session Carey Schmidt 20 Year Employee Anniversary Jacque Lovato 20 Year Employee Anniversary Linda Moore 15 Year Employee Anniversary AfPP Board Interviews Lionshead Master Plan Stage 3, Height & Mass Request to Amend Special Development District #4 Discussion of Vail Plaza Hote! March ~ Evening Meeting Presentation of Vail Youth Award to Collins Canada and Traci Phelan Second Reading, Ordinance #3, Amending SDD #30 and Ordinance #2 # # # r • VAIL TOWN COUNCIL. MEETING--MINUTES TUESDAY, FEBRUARY 3, 1998 7:30 P.M. A regular meeting of the Val Town Council was held on Tuesday, February 3, 1998, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Rob Ford, Mayor Bob Armour Sybiil Navas Kevin Foley Mike Arnett Ludwig Kurz Michael Jewett Bob Mcl_aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. Sue Dugan, a West Vail resident and native of Austra[ia, stated she had just returned from a visit to Australia and would like to make a presentation to Council at a future work session date to share materials and photographs she collected regarding the function and design of roundabouts in her home country The second item on the agenda was the consent agenda to approve the minutes from the meetings of January 6 and 20, 1998. Councilmember Bob Armour made a motion to approve the minutes of January 6 and 20, 1998 and the motion was seconded by Councilmember Michael Arnett. A vote was taken, there was unanimous approval, 5-0. The third item on the agenda was a presentation to the Mayor and Council by Mt. Buller students, Amy Jakolew and Edwina Sigmund. The students thanked the Town of Vail for their hospitality and presented Mayor Rob Ford with a letter from the manager of the Delatite Shire in Australia. The fourth item on the agenda was Proclamation No. 1, Series of 1998, a Proclamation honoring Vail residents Chad Fleischer, Sacha Gros, Sarah Schleper, and Barrett Christy as 1998 U. S. Winter Olympians. Pam Brandmeyer read the proclamation. Councilmember Bob Armour made a motion to approve Proclamation No. 1, Series of 1998, the motion was seconded by Sybill Navas. A vote was taken, there was unanimous approval, 5-0. The fifth item on the agenda was a presentation by Mike Gallagher, Chairman of the Eagle County Regional Transportation Authority (ECRTA}, representing the Eagle County Regional Transportation Authority; Jim Shrum, ECRTA Director; and Vicki Maddox, Financial Adviser, 1 Senior Vice President of George K. Baum & Company. Mike Gallagher, chairman of the Eagle County Regional Transportation Authority, made a presentation and requested the Council to continue its five-year funding commitment to ECRTA. The authority has asked the town for an $86,x00 contribution in 1998, the same as the 1997 request. Requests also have been asked this year of the other original funding partners: Town of Avon, $62,500; Beaver Creek Resort Company, $225,971; and Eagle County, $75,324. Gallagher said it was the board's hope #hat Vail would continue its contribution to set the example for the other entities. Several entities have questioned the need to continue the five- yearfunding commitment, launched in 1996, because of healthier than expected sales tax collections (which funds the bulk of the system). In response, the authority's director, Jim Shrum, outlined a list of upcoming capital expenses that he said documents the need for continuation of the pledged funding, which totals $450,000 for 1998. Those projects include land acquisition and construction of a $10 million maintenance facility; construction of 50 bus shelters; and replacement of half the system's fleet. Shrum said the authority prefers to pay cash for the capital improvements as opposed to financing options, which officials said could end up doubling the cos# of the projects. Rob Ford asked that the Council revisit the funding on a yearly basis. Bob McLaurin stated this is a yearly contribution over 5 years and is not a 5-year commitment. Counciimembers Kevin Foley and Bob Armour expressed support for Vail's continued funding. • Councilmember Sybill Navas asked for additional information and wants to see more specific cost figures before making a decision, Councilmember Kevin Foley requested and the Council agreed to postpone its vote on the funding issue until all seven Council members are present. Mayor Rob Ford thanked Jim, Mike and Vicki for their presentation and will wait until the all seven members of Council are present before voting on this item. The sixth item on the agenda was an update by the Vail Tomorrow Building Community Team represented by Stan Cope. Stan Cope, representing asub-team of the Vail Tomorrow Building Community team, provided an update regarding the group's interest in pursuing a community center for Vail. Construction of a community center is one of 44 Vail Tomorrow actions endorsed by the community. Cope said the sub-team is being formed to identify potential partners for such a facility and to involve the community in generating a list of "wants and needs." He said the group would be returning to the Council soon to propose a grassroots, consensus-building community collaboration process that would move the issue forward with the goal of enhancing Vail as a community. He said the Council also would be asked to help share the cost of the process. Another potential partner, he said, is the Vail Recreation District (VRD}. Kirk Hansen, a VRD board member, acknowledged VRD's interest and willingness to participate in a community dialogue. 2 Councilman Bob Armour, warned that the town, whether it b2 requests for an aquatic center, bowling alley, etc., will be unable to fulfill everyone's wish lists and there are funding constraints. Councilmember Sybill Navas, who's been attending the sub-team meetings, said it will be important for everyone to agree on how decisions will be made upfront to avoid problems later on. She also stated that the idea of a community center came from a few teams wish list, not just the Vail Tomorrow Building Community team. Mayor Rob Ford thanked the group for taking the project on and asked that the Council be apprised of the group's activities so as not to duplicate efforts. The seventh item on the agenda was a presentation by the Vail Tomorrow Affordable Housing Team represented by Kent Rose. Kent Rose, a member of the Vail Tomorrow,Affordable Housing Team, thanked the Council for its commitment to work with the community to identify a permanent funding source for housing by May 1. Kent Rose said the team wished to lend support for consideration of reallocating up to 50 percent of the real estate transfer tax (RETT) revenues. He also asked if the Council had any tasks it wanted to hand off to the team, now that the group has identified and forwarded, through Vail Tomorrow, its recommendations on potentia! housing sites as well as other methods to increase Vail's housing inventory. He also stated the Vail Tomorrow Affordable Housing Team would like Vail Associates to continue to support and provide for their employee needs. Mayor Rob Ford said the Counci! is committed to looking at all potential funding sources above and beyond the RETT tax. He stated the town will initiate a process to present to the public to address RETT tax, similar to the West Vail Interchange process and May 1, 1998 is the deadline date to have a process in place. David Corbin, representing Vail Associates (VA), speaking on behalf of Jack Lewis, who heads up VA's housing program, described VA's role in development of the RiverEdge project in Avon and offered the company's full support and participation in constructing similar developments in Vail. He also stated he would like to see other private entities participate in this effort. Stan Cope, a business manager, also spoke to Council and asked that private sector participation be extended to some of the smaller businesses, as well. Chuck Ogilby, a member of the housing team, complimented the Council for its housing commitment and asked that Council use its political will to overcome the wave of NIMBYism that will likely occur as a result of the effort. Chuck Ogilby also asked the Council to consider an incentive program that would make it worth his while to continue making his unrestricted employee housing units available #o local employees in the future. He also encouraged the Council to consider inclusionary zoning and to buy existing units to help accelerate the supply of deed-restricted units. Mayor Rob Ford stated that the town wants to en#er into a discussion with Timber Ridge owners to maintain and preserve it as locals housing. The Council is also looking at buildings with 3 . caretaker apartments to be used as local housing and encourages additional caretaker units to be used as locals housing. Rob Levine, a member of the Lionshead Merchants Association, said he, too, appreciated Council's commitment. He asked Council to be "leaders" in the process, not "listeners", and supported spending RETT funds for this process. Anne Esson, a member of the Vail Tomorrow Affordable Housing Team and East Vaii resident, noted that only a small portion of RETT is actually used for open space acquisition. Kaye Ferry, a member of the Vail Village Merchants Association, said the Vail Village Merchants Association January, 1998 meeting was about housing issues. She stated the most critical need is for seasonal housing within Vail's boundaries. The eighth item on the agenda was first reading of Ordinance No. 2, Series of 1998, an ordinance amending Section 1-5-11A Establishing the Time of the Town Counci! Regular Meeting Dates. Tom Moorhead, Town Attorney, stated the ordinance was drafted at the request of Council. Council wanted an ordinance amending the time of the regular meeting which is presently set at 7:30 p.m. The ordinance as drafted will allow each Council to consider the appropriate starting time at its organizational meeting following the biennial Council elections, which can then be approved by resolution so the Municipal Code does not have to be recodified each time. Councilmember Bob Armour made a motion to approve Ordinance No. 2, Series of 1998 on first reading, and the motion was seconded by Councilmember Kevin Foley. A vote was taken, there was unanimous approval, 5-0. The ninth item on the agenda was seconding reading of Ordinance No. 1, Series of 1998, an ordinance amending Ti#le 12, Zoning Regulations, Section 12-7c-5{a){3), to Waive the Majvr Exterior Alterations Application Deadlines far 1998 for the Lionshead Redevelopment Master Plan Study Area. Dominic Mauriello, Town Planner, explained the purpose of the ordinance was to change the deadline dates for major exterior alterations in Lionshead, CCII Zone District. The deadlines are currently scheduled for the fourth Monday in February and the fourth Monday in September. Dominic stated the Town is currently engaged in stage 3 of the five stage Lionshead Redevelopment Master Plan process. The plan is at a crucial stage where issues of bulk and mass are being studied and recommendations are being formed. Staff believes it will be detrimental to the master planning process to have property owners submit redevelopment proposals in the Lionshead Study Area before issues of bulk and mass have been determined. Staff believes that the Town should allow the master planning process to proceed and at the same time allow potential applicants more flexibility with submittal deadlines in 1998. Tom Moorhead stated this was a temporary moratorium issue and should apply to all zone districts within the Lionshead study area. He also stated the time restrictions are of a • reasonable duration to June 1998. 4 Mayor Rob l=ord clarified that this ordinance was drafted due to Lionshead Master Plan and does net support a moratorium of the deadline date, Councilmember Mike Arnett stated that this request should apply to ali zone areas not just Lionshead. Councilmember Sybill Navas agreed with Mayor Ford and doesn't like the moratorium aspect of the ordinance. Councilmember Sybill Navas made a motion to approve Ordinance No. 1, Series of 1998, with a change deleting the submittal deadlines. The motion was seconded by Councilmember Kevin Foley. Further discussion ensued. A vote was taken. Councilmembers Mike Arnett and Bob Armour dissented. The motion did not pass. Councilmember Kevin Foley made a motion to table this item, Councilmember Bob Armour seconded the motion. Motion withdrawn. Mayor Rob Ford asked for another motion. Councilmember Mike Arnett made a motion to approve the second reading of Ordinance No. 1, Series of 1998 with the modification that the submittal deadlines for CCI and CCII zone districts be eliminated for the 1998 calendar year so that both zone distric#s would be treated equitably and fairly. This motion was seconded by Councilmember Kevin Foley. A vote was taken, there was unanimous approval, 5-0. The tenth item on the agenda was a Loading and Delivery update. Police Chief Greg Morrison updated the Council on loading and delivery during the Holidays. He stated there because of staffing shortages, it was difficult to man Checkpoint Charlie and the #emporary road block on Hanson Ranch Road effectively. The experimental barricade concept at Hanson Ranch Road was installed during the morning and afternoon peak periods during a 21-day period over the holidays to discourage use of the area far skier and employee drop-off, which had been clogging up loading and delivery operations. Chief Morrison said the effort was successful in defending the 10 parking spaces for delivery trucks, but stated the drop-off problems were displaced to other neighborhoods. Morrison also described current obstacles in hiring additional personnei to staff the barricade. He said the department has been understaffed in the code enforcement division all season long due to the lack of applicants. Councilman Michael Arnett suggested looking into an automated system that would control traffic on Hanson Ranch Road. Chief Morrison stated an automated system would solve some problems but create new ones such as the problem of getting a code out to different people needing access, it would be labor intensive. Chief Morrison s#ated a reorganization of the code enforcement division, which includes a 5 proposal to add animal control to its services (now being contracted with Eagle County), will improve current staffing levels by converting seasonal positions to fuli-time positions. Jim Lamont, of the East Village Homeowners Association, requested the barricade experiment be continued, as well as increased enforcement in the other neighborhoods, to fulfill the town's commitment to help with traffic flow coordination at the Golden Peak ski base during its first year of operation. Diana Donovan, along-time resident, said she opposed preferential treatment on public streets and said she is opposed to the concept of gated neighborhoods in Vail. Chief Morrison made a recommendation to Council to keep Checkpoint Charlie manned 7 days a week, #rom 7 a.m. to 7 p.m. through April 12. Council agreed to continue increased staffing at Checkpoint Charlie (7 a.m. to 7 p.m.) at least through April 12 to improve coordination of loading and delivery in the Village. The eEeventh item on the agenda was the Town Manager Report. Bob McLaurin had nothing to add to his report. Councilmember Kevin Foley suggested the town staff go to the next Vail Village Merchant Association meeting and inform them about the upcoming public and private construction projects that are planned for the Village during the spring and summer. • As there was no further business, Councilmember Mike Arnett made a motion to adjourn, Councilmember Kevin Foley seconded the motion. A vote was taken, and the motion passed unanimously, 5-0. The meeting adjourned at approximately 10:00 p.m. Respectfu submitf d, Robert E. Ford Mayor ATTEST: ~`~~~`~~~~ ~fi ~9i "'~' ~~ ~ ~3 ~ g~ ~~ - ~ SEAL ~~ele' Donaldson ~~ Town Clerk ~~~ •~~ ''' C C(~R~ ~ .;. J 6 ~riwNOFU~rL 75 South Frontage Road Yail, Colorado 81657 970479-2100 FAX 970-479-2157 MirDIA ADVISORY February 4, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAlL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 3 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Navas Please note: The format of the afferrroon work session has changed. These sessions, beginning at 2 p.m. each week, are now used for council information-gathering and discussion, while the Twice-a-month evening business meeting will focus on citizen input and legislative decisions. Bofh sessions are open to the public. Also, Councilmembers have asked to change the start time of the evening meeting to 7 p.m. (30 minutes earlier) and to keep the length of the evening meeting to a maximum of three hours. An ordinance changing the start time was approved on first reading last night and will be considered for second reading of the Feb. 17 meefing. if approved on second reading, the ordinance will take effect March 3. --Continuation of Town Council Retreat Discussion of the Critical Strategies and Objectives In a continuation of its earlier retreat, the Council explored a variety of topics and agreed to add the following to the work plan list {please see news release dated Jan. 16 for the first set of priorities re; Housing and Lionshead Redevelopment): Marketina • Send a letter to the stake legislature in support of enabling legislation that would allow for creation of a regional marketing district, possibly from Wolcott to Vail. Loading & Delivery • Reviewlmodify, then move forward with an expanded technical analysis an loading and delivery that will evaluate ail options and provide for a series of incremental solutions over the long term. Parkina_ & Transportation • Survey riders on Va1's transit system (along with the regional system), to evaluate needs • Conduct an analysis of long-term transportation needs and costs. • Investigate alternative means of transportation. • Work with the Village and Lionshead merchants to explore a parking voucher program. • Review parking and transit programs to come up with an equitable plan by June 1998. • Piay an active role in the MIS I-70 corridor study. • Research mitigation options to reduce highway noise from I-70. • Explore summer paid parking options. Community CoNaboration • Create opportunities far Council "walkabouts." • Continue Vail Community Photo during Spring Clean-up Day in May. • Establish a Fall Clean-Up Day in October. • Continue participation, sponsorship of Community ChatslMixers as recommended by Vail Tomorrow. • Determine need, components for proposed Community Center. (more) C~~ RECYCLEUPAPER TOV Council Highlights12-3-981Add 1 • Review and continue Vail Tomorrow next steps. Capital Projects • Communicate and coordinate summer construction projects (public and private) with affected interests in Vail Village; begin the dialogue now. --Information Update Andy Knudtsen, the town's senior housing policy planner, said the town has received six proposals from design-build teams for the Red Sandstone Creek housing devebpment and the town-owned A-frame property in West Vail, The deadline for proposals was noon Feb. 3. Three other teams presented proposals pertaining to the financing and real estate sales portion of the development. Knudtsen says the town will select a team within a week with a goal of keeping the project costs down to $125 per square foot. For more information, contact Knudtsen at 479- 2440. Assistant Tawn Manager Pam Brandmeyer announced a send-off reception to be held Wednesday at the Colorado Ski Museum far Vail's Olympic competitors. Councilmembers expressed their support and asked that a mayoral proclamation be prepared extending the communi#y's best wishes for a safe and successful competition. M --Council Reports Sybill Navas reported on her presence at a Chamber of Commerce retreat in which three goals were established: 1) to facilitate creation of a permanent funding source for marketing; 2) to consolidate information services between the Chamber and Vail Valley Tourism and Convention Bureau; and 3) to serve as a facilitator in addressing local and regional issues. Also, Navas gave an update on the annual meeting of the Vail Valley Exchange (sister cities). She said the organization is making plans to send a Vail Valley delegation to Mt. Buller, Australia in August. Also, the group is interested in establishing additional visibility in the community to allow local employers to tap into its already-established and successful foreign exchange placement program. Mayor Rob Ford reported on a meeting held Feb. 2 that included representation from the towns of Vail, Avon, Minturn, Eagle, Gypsum and Basalt. Ford said the group, comprised of mayors and managers; expressed frustration with Eagle County's responsiveness to growth concerns outlined by the municipalities regarding such projects as Vail Valley Centre and Adam`s Rib. Ford said the group will forward a letter to the county commissioners outlining their concerns. --Other Kevin Foley asked about the status of the library remodel; the facility reopened on Tuesday. Bab Armour distributed an article from the Vail Daily outlining a proposal by Beaver Creek Resort to use a fine system to help reduce the number of false fire alarms. Armour has been advocating a similar penalty within the Town of Vail and reminded colleagues yesterday of his continued interest. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Navas --Citizen Participation Sue Dugan, a West Vail resident and native of Australia, said she had just returned from a visit to Australia and would like to address the Council at a future date to share materials and photographs she collected regarding the function and design of roundabouts in her home country. (mare} TOV Council Highlights/2-3-981Add 2 --Presentation to the Mayor by Mt. Buller Students The two exchange students from Mt. Buller, Australia (Amy Jakolew and Edwina Sigmund), presented Mayor Rob Ford with a letter from the manager of the Delatite Shire in Australia. The students have been in Vail for the past six weeks and will be returning to Australia Feb. 17. --Mayoral Proclamation The Council voted 5-0 to approve a mayoral proclamation congratulating locals Chad Fleischer, Socha Gros, Sarah Schleper and Barrett Christy as 1998 U.S. winter Olympians. --Eagle County Regional Transportation Authority Presentation Mike Gallagher, chairman of the Eagle County Regional Transportation Authority, asked the Council to continue its five-year funding commitment to the authority. The authority has asked the town for an $86,000 contribution in 1998. Requests also have been asked this year of the other original funding partners: Town of Avan, $52,500; Beaver Creek Resort Company, $225,971; and Eagle County, $75,324. Gallagher said it was the board's hope that Vail would continue its contribution to set the example for the other entities. Several entities have questioned the need to continue the five-year furiding commi#ment, launched in 1996, because of healthier than expected sales tax collections {which funds the bulk of the system). In response, tine authority's director, Jim Shrum, outlined a fist of upcoming capital expenses that he said documents the need for continuation of the pledged #unding, which totals $450,000 for 1998. Those projects include land acquisition and construction of a $10 million maintenance facility; construction of 50 bus shelters; and replacement of half the sys#em's fleet. Shrum said the authority prefers to pay cash for the capital improvements as opposed to financing options, which officials said could end up doubting the cast of the projects. Councilmembers Kevin Foley and Bob Armour expressed support for Vail's continued funding, while Sybill Navas asked for additional information. Then, at Foley's request, the Council agreed to postpone its vote on the funding issue until all seven members are present. --Vail Tomorrow Building Community Team Update Stan Cope, representing asub-team of the Vail Tomorrow Building Community team, provided an update regarding the group's interest in pursuing a community center for Vail. Construction of a community center is one of 40 Vaii Tomorrow actions endorsed by the community. Cope said the sub-team is being formed to identify potential partners for such a facility and to involve the community in generating a list of "wants and needs." He said the group would be returning to the Council soon to propose a grassroots, consensus-building community collaboration process that would move the issue forward with the goal of enhancing Vail as a community. He said the Council also would be asked to help share the cost of the process. Another potential partner, he said, is the Vail Recreation District (VRD). Kirk Hansen, a VRD board member, acknowledged VRD's interest and willingness to participate in a community dialogue. In response to the presentation, Mayor Rob Ford thanked the group for taking the projec# on and asked that the Council be apprised of the group's activities so as not to duplicate efforts. A word of caution was offered by Councilman Bob Armour, who warned that the town-- whether it be requests for an aquatic center, bowling alley, etc.--will be unable to fulfill everyone's wish lists. Councilmember Sybill Navas, who's been attending the sub-team meetings, said it will be important for everyone to agree on how decisions will be made up front to avoid problems later on. For more information, contact Stan Cope at 479-9530. M --Presentation by the Vail Tomorrow Affordable Housing Team Kent Rose, a member of the Vail Tomorrow Affordable Housing Team, thanked the Council for its commitment to work with the community to identify a permanent funding source {more) TOV Council Highlights12-3-9$IAdd 3 for housing by May 1. Rose said the team wished to lend support for consideration of reallocating up to 50 percent of the real esta#e transfer tax (RETT) revenues. He also asked if the Council had any tasks it wanted to hand off to the team, now that the group has identified and forwarded, through Vail Tomorrow, its recommendations on potential housing sites as well as other methods to increase Vail's housing inventory. In response, Mayor Rab l=ard said the Council is committed to looking at ~ potential funding scenarios above and beyond the RETT tax. Also appearing before the Council was David Corbin, representing Vai# Associates. Corbin, speaking an behalf of Jack Lewis, who heads up VA's housing program, described VA's rote in development of the RiverEdge project in Avon and offered the company's full support and participation in constructing similar developments in Vail. Stan Cape, a business manager, also spoke. to Council and asked that private sector participation be extended to some of the smaller businesses, as well. Next, Chuck Ogiiby, a member of the housing team, complimented the Council far its housing commitment and asked that Council use its political will to overcome the wave of NIMSYism that will likely occur as a result of the effort. Ogilby also asked the Council to consider an incentive program that would make it worth his while to continue making his unrestricted employee housing units available to local employees in the future. Also, Ogiiby encouraged the Council to consider inclusionary zoning and to buy existing units to help accelerate the supply of deed-restricted units. Also, Rob Levine of the Lionshead Merchants Association said he, too, appreciated Council's commitment. He asked Council to be "leaders" in the process, not "listeners." Other Vail Tomorrow team representatives who spoke on the topic included Anne Esson, who noted that only a small portion of RETT is actually used for apes space acquisition; and Kaye Ferry who said the most critical need is for seasonal housing within Vail's boundaries. --Ordinance Establishing the Start Time for the Town Council Evening Meeting The Council voted 5-0 on first reading to approve an ordinance that clears the way for evening Council meetings to begin at 7 p.m. (30 minutes earlier than now} fallowing second reading on Feb. 17. --Ordinance Waiving the Major Exterior Alterations Application Deadlines for 1998 for the Lionshead Redevelopment Master Plan Study Area The Council voted 5-0 to drastically modify second reading of an ordinance regarding the town's application deadlines for major exterior alterations. As approved, the Council voted to eliminate such submittal deadlines in commercial cores I and II for the 1998 calendar year. Originally, Council had considered an ordinance that would have created a temporary moratorium for project submittals within the Lionshead Master Plan study area. But upon reflection, Councilmembers said they would rather treat application requirements in Vail Village and Lionshead uniformly. That means applicants within the Lionshead master plan study area wiq have to take their chances when submitting redevelopment proposals between now and completion of the master plan, according to Councilmembers. For more information, contact Mike Mollica in the Community Development Department at 479-2144. --Loading and Delivery Update As a follow-up to a work session topic on Jan. 21, Councilmembers agreed to continue increased staffing at Checkpoint Charlie (7 a.m. to 7 p.m.) at least through April 12 to improve coordination of loading and delivery in the Village. And, although opinions were mixed regarding the effort's success, Councilmembers said they had no other choice but to abandon the experimental barricade concept at Hanson Ranch Road due to the town's staffing shortages. The barricade was installed during the morning and afternoon peak periods during a 21-day period aver the holidays to discourage use of the area for skier and employee drop-off, which had been clogging up loading and delivery operations. While Police Chief Greg Morrison said (more) TOV Council Highlightsl2-3-98/Add 4 the effort was successful in defending the 10 parking spaces for delivery trucks, he said the drop-off problems were displaced to other neighborhoods. Morrison also described current obstacles in hiring additional personnel to staff the barricade. He said the department has been understaffed in the code enforcement division aH season long due to the lack of applicants. Eventually, Morrison said a reorganization of the code enforcement division, which includes a proposal to add animal control to its services (now being contracted with Eagle Coun#y), will improve current staffing levels by converting seasonal positions to foil-time positions. . Councilman Michael Arnett suggested looking into an automated system that would control traffic at the intersection. Jim Lamont of the East Village Homeowners Association asked that the barricade experiment be continued, as well as increased enforcement in the other neighborhoods, to fulfill the fawn's commitment to help with traffic flow coordination at the Golden Peak ski base during its first year of operation. Also speaking yesterday was Diana Donovan, along-time resident, who said she opposed preferential treatmerit on public streets. Donovan also said she opposed to the concept of gated neighborhoods in Vail. For details, contact Chief Morrison at 479-2209. --Other Councilman Kevin Foley suggested the town staff visit with members of the Vail Village Merchant Association about the upcoming public and private construction projects that are planned for the Village during the spring and summer. UPCOMING DISCUSSION TOPICS February 70 Work Session PEC/DRB Review Lionshead Master Plan, Stage III Vail Recreation District Request to Proceed Through the Planning Process Executive Session, Negotiations February 77 Work Session (1 p. m. start) Tour of TOV Publicly-Held Lands via Bus (Members of the public should RSVP to Suzanne Silverthorn at 479-2115) February 17 Evening Meeting First Reading, Ordinance Amending Special Development District #4 Second Reading, Ordinance #2, Re: Change of Public Meeting Time # # # M WnRK SF~~T(~N MTNT7TES Tuesday, March 24, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town. Council at their regular work session on March 24, 1998. All members were present with the exception of Michael Arnett and Kevin Foley. 1. Item No. 7, Other. Larry Grafel approached the Council about a 1995 agreement with a neighborhood in Vail to underground power lines from Buffher Creek to Red Sandstone. He explained at the time the project was approved, Council had approved a contribution of up to $25,000 for undergrounding the power lines. Further contributions are being made as follows: $22,500 from Holy Crass $25,000 from Briarpatch $18,500 raised from adjacent property owners $25,000 from the Town of Vail. Mike Jewett moved to approve, taking the $25,000 for the Town's share from fund balance of the capital projects fund, with a second coming from Sybili Navas. A vote was taken and the motion passed 5-0. • MEDIA ADVISORY March 25, 1998 Contact: Suzanne 5ilverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 24 Please note: The start time of the evening meeting has been changed to 7 p.m. (30 minutes earlier than the previous start time). Work Session Briefis Council members present: Armour, I"ord, Jewett, Kurz, Navas *Arrived late --PEC/DRB Report During a review of Monday's meeting of the Planning and Environmental Commission, Councilman Michael Jewe#t inquired about the status of a request by City Market to increase the size of their sign. Jewett was assured by Mike Mallica of the Community Development Department that City Market's request was in no way a special consideration, but rather anyone could have made the same request application. Staff also indicated that the proposed sign change would conform to the Town code. --Summer Marketing Presentation Ross Boyle, chairman of the Vail Valley Marketing Board, along with other VVMB representatives, presented an overview of the summer marketing effort. The group said the $925,000 annual budget, although small, is producing a strong message in key domestic markets. Although summer tourism has been disappointing in many parts of the state since the Colorado Tourism marketing program was terminated in the early 1990s, sales tax revenues in the Vail Valley have continued to grow at an average annual rate of more than six percent since 1991, according to Boyle. Spending by summer visitors has been especially important to merchants and restaurants in the Town of Vail where the number of permanent residents has grown by only 200 persons in the 1990s, he said. Since local resident spending in the town is flat, almost all of the six percent annual increase in sales and sales tax revenues is attributable to increased visitor spending, he said. Market research finds that the Town of Vai! captured 57 percent of 1997 overnight stays by visitors drawn to the valley by VVMB marketing efforts. This is about the share of the total VVMB budget provided by the Town of Vail through business license fees and general fund investments, he said. This investment has paid strong dividends, according to Boyle. Since 1993, visitors who come to the valley in direct response to VVMB marketing initiatives spend about $25 here for every marketing dollar spent. When asked whether Vail should spend its marketing dollars to promote the town alone, Boyle said that fragmenting the regional marketing program would have the same negative impact as the elimination of the Colorado marketing program several years ago. At best, he said the town would capture a larger share of a smaller pie and smaller overall sales revenues. Vail and other communities in the valley compete with cruise ships, theme parks, and other destination resorts (more) • TOV Council Highlightsl3-24-98IAdd1 throughout the world for tourist dollars. The combined resources of all investors In the VVMB program are barely enough to get our message out, he said. Several smaller programs would not only have less impact; they would also confuse the customer who views the valley as a single destination. Boyle said that if enabling legislation that has recently been approved by the Colorado House and Senate becomes law, voters will be asked to approve the creation of a new marketing district, similar to the transportation district, and fund it with a lodging tax. This, he said, would create a permanent and equitable funding source for summer marketing. He added that if this new district cannot be put in place before the end of the year, it will still be in the best interests of the town and of its merchants to continue supporting the VVMB through business license fees and general fund investments. For more information, contact Boyle at 479-9164. --Vail Valley Centre Presentation Gouncilmembers heard an overview of the Vail Valley Centre development proposed for the Stolport property between Avon and Eagle-Vail. The proposal includes 2,400 housing units and close to 1 million square feet of retail space during a 15 to 20 year build-out period. The development's presentation team said the Eagle County master plan and the Town of Avon's master plan were used as a roadmap in determining development characteristics of the property. They said the project would have the following positive impacts on the Town of Vail: 1) provides for multiple levels of housing for those who work in the Town of Vaii; 2) creates housing as close to the Town of Vail as possible, thus cutting down on transportation demands; 3) absorbs the demand for additional commercial space close to the valley's urban center, also cutting down on transportation demands; and 4) provides amenities {ice skate rink, cultural center, parks, etc.) . that contribute to Vail's goal of a world class resort. The Vail Town Council has previously sent a letter to the Eagle County outlining its concerns about the proposal. Yesterday, Gouncilmembers reiterated those concerns which included traffic impacts, the volume of commercial space, quality of life impacts and the potential to negatively impact Vail's sense of community. Also, the development team was encouraged yesterday to put its inventory of affordable housing units {about 700 units) into adeed-restriction classification to ensure Fong-term affordability. The proposal will be heard by the Eagle County Planning Commission on April 1. In the meantime, the Vail Town Council will prepare another letter to the county outlining its concerns. That letter will be read into the public record at the April 7 evening Town Council meeting. --Discussion of Eagle County Recreation Authority/5choal District Intergovernmental Agreement for Berry Creek Fifth A decision on the Berry Creek Fifth property was postponed yesterday so that all seven Gouncilmembers can be present to discuss the matter {Arnett and Foley were absent Tuesday). At issue is whether to approve a conceptual plan for the property that would including pooling the 105-acre Berry Creek Fifth property with the adjacent 108-acre Miller Ranch property {owned by the school district), to be followed by an intergovernmental agreement that would allow for the redistribution of the parcels' ownership for development. The conceptual plan currently calls for an equestrian center a 25-acre high school; a 40-acre recreation parcel; 28 acres of housing; an elementary school; the current middle school; 40 acres of open space on the easternmost edge of the Miller Ranch property; plus two alternative use sites as determined by the school district for such uses as a charter school, administration building, bus barn, or other educational uses. Although the other funding partners have approved the concept, Vail has veto power over the plan because of its 60 percent ownership status. Gouncilmembers yesterday said they were struggling with the options since several Gouncilmembers have advocated selling the property to another party. The question is whether approval of the conceptual plan would make it easier or • (more) TOV Council Highlightsl3-24-98/Add2 • more difficult to sell the town's asset. The Council will revisit the topic prior to an Rpril 10 meeting of the Eagle County Recreation Authority. Qther partners formed by the authority in 1989 include the Town of Avon, Eagle County and four metropolitan districts (Arrowhead, Beaver Creek, Eagle-Vail and Singletree}. For more information, contact Tom Moorhead, Vail town attorney (who also serves as the recreation authority attorney}, at 479-2107. --Information Update Councilmembers were briefed on the next community mixer which will be head from 5:15 to 7:15 p.m. April 14 at the Kaltenberg Castle Brewery in Lionshead. Councilmembers also received a reminder about the Common Ground public involvement process which will include public workshops on April 14 and 16, as well as June 3 and 4. After hearing a presentation from Larry Grafel, public worksltransportation director, the Council voted 5-0 to allocate $25,000 from 1997 capital project savings to help fund the undergrounding of overhead power lines from Buffehr Creek to Red Sandstone. Other funding partners include Holy Cross Electric, Briar Patch development and adjacent property owners. The town's share had been funded in the 1995 capital projects budget but was removed pending build-out of the development. Councilmembers were encouraged to attend a contractors meeting for those who'll be doing construction work in the Vail Village core this season. The meeting, at 2 p.m. March 31, will be used to coordinate staging plans, communications and other requirements. There also was an announcement that afive-member delegation from the Sister Cities Delatite Shire region (Mt. Buller, Australia) will be arriving March 27. The group will be touring Eagle County over the next week. A reception is scheduled for Sunday evening at the Colorado Ski Museum, to be followed by a dinner hosted by the Vail Town Council. Also included that day will be a tour of Vail and its public facilities. --Council Reports Bob Armour reported on the Colorado Association of Ski Towns (CAST) meeting with the state legislators last week. Both Armour and Councilmember Sybil! Navas were recognized for their outstanding efforts in helping to win legislative approval of the regional marketing district legislation (HB 1200}. Town Manager Bob McLaurin was asked to write a letter regarding the reauthorization of ISTEA {federal transportation) funding for the mayor's signature. Mayor Rob Ford announced that a leadership breakfast that would focus on the Lionshead Redevelopment Master Plan has been organized for March 31 from 7:30 to 9 a.m. at the Marriott. Representatives from the Vail Valley Tourism and Convention Bureau, Lodging Advisory Committee, Vail Valley Marketing Board, Chamber of Commerce, Vail Board of Realtors, Community Task Force, Rotary Club and other organizations have been encouraged to attend. Ford also inquired about the status of the U.S. Forest Service proposed Booth Creek burn. Staff will follow-up. In addition, Ford reported on a joint session with the Eagle County Commissioners, mayors and managers that occurred March 23 regarding a discussion of a construction moratorium. He noted there are currently over 1,400 ML5 listings countywide (the local realtor's guide to available for-sale properties}, as well as numerous approved but unbuilt units on the county's drawing board. This precludes current projects still moving through the process. n LJ (more} TOV Council Highlights/3-24-981Add3 --Other SybiA Navas indicated the Vail Valley Exchange (our local Sister Cities International group} is looking for office space. She said the need creates an opportunity to increase the community's awareness of the exchange program. Navas also inquired about the possibility of finding space for Councilmembers' office needs. Additionally, Navas asked whether yesterday's work session agenda items should have been reserved for presentation at an evening meeting. She said Berry Creek Fifth and the Vail Valley Centre are two projects that impact residents not only in Vail, but valleywide. In the case of the Vail Valley Centre, because the project does not require approval from the Vail Town Council, it was agreed by Council to schedule five minutes at its next evening meeting to provide an overview of the Council's position on the proposed development. Additionally, the Council rescheduled its discussion of the Berry Creek Fifth conceptual plan to the April 7 work session. Councilmembers also issued a reminder to the community about the change in the start-up time for the evening meeting (7 p.m. rather than 7:30 p.m.). Also yesterday, Councilmembers asked that developers be reminded that future development or redevelopment in Vail must carry its own weight. The reference was made in response to a presentation last week by the Vail Plaza Hotel in which representatives asked the town for help in acquiring land far employee housing. Councilmembers said there should be no general assumption that the town's open space will automatically be turned aver for employee housing needs. Also, staff was asked to clarify as quickly as possible the number of employee housing units required by the Vail Plaza Hotel concept, as welt as redevelopment in Lionshead. • A "thank you" was issued to the Public Works Department for installation of painted crosswalks and pedestrian crossing signs leading from the Municipal Building across South Frontage Road. Although it may not protect pedestrians from speeding cars, Councilman Michael Jewett noted that it should help with increased visibility. Ludwig Kurz asked if Vail's mayor and town manager would be on hand to visit with the mayor of an Austrian community who will be visiting Vaii on Friday. Michael Jewett inquired when the "open houselgarage sale" signs ordinance would have its first reading. Town Attorney Tom Moorhead said it had been set far first reading April 21. Jewett also inquired about guard rails being installed on the South Frontage Road adjacent to the "ruins." He was informed by Town Manager Bob McLaurin that the retiring CDOT district engineer, Bab Mosten, had turned this project over to his replacement. McLaurin will follow up. Also, Jewett asked if other Councilmembers had viewed the signs and lights at the Austria Haus construction site. He was told by other Councilmembers that the site is acceptable. (This is in response to a loco! retailer who has been dissatisfied with signs and lighting on that site). The final item mentioned by Jewett was his interest in attending a seminar sponsored by the Secretary of State's Office on the Campaign Reform Act. Jewett's colleagues encouraged him to attend. It was also noted by Councilmembers Navas and Ford that in light of this week's passage of HB- 1200, it would be appropriate to ask the Vai! Valley Marketing Board to make a presentation at an upcoming evening meeting similar to what was presented yesterday afternoon. • {more) TOV Council Highlightsl3-24-9$IAdd4 UPCOMING DISCUSSION TOPICS March 3l (Fifth Tuesday) No Work Session April 7 Work Session Mike Warren 10 Year Anniversary Brad Baldwin 10 Year Anniversary DRB Review Discussion of Inclusianary Zoning by Chuck Ogilby Discussion of Eagle County Recreation AuthoritylSchool District IGA for Berry Creek Fifth April 7 Evening Meeting First Reading, Ordinance on Model Traffic Code Second Reading, Ordinance No. 3 Proclamation No. 2, Teacher Appreciation Week Proclamation No. 3, Honoring American Athletes from Olympic Competition Uail Valley Centre Presentation April 14 Work Session PEC Review Reallocation of Business License Fee Based on Legislative Passage of HB98-1200 {Marketing District) Additional Tax, re: Infrastructure Added to Proposed Lodging Tax Lionshead Master Pian, Stage 3 {Height and Mass} Selection and Distribution of Red Sandstone tJnitslLottery # # # U • MEDIA ADVISORY March i 8, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 17 Alease mote: The evening meetings crow start at 7 p.m. rather than 7:30 p.m. • • Work Session Briefs Councilmembers present: Armour*, Arnett, Foley, Ford, Jewett, Kurz, Navas "Arrived late --Red Sandstone Employee Housing Development The Council received an update on the Red Sandstone Creek project from the town's developer, Tom Stevens, representing the Stevens Group. Although the Aspen-based firm is the largest private-sector developer of affordable housing in the state, the Red Sandstone project represents the group's first entry into the Vail Valley. Stevens was selected by the town, in partnership with the Eagle River Water and Sanitation district, to develop the property after submitting conceptual designs that met the town's target price of $125 per square feet. During discussion yesterday, Stevens showed conceptual designs featuring a combination of one-, two-, and three-bedrooms totaling 18 units, each with cone-car garage. Although Stevens said he preferred to use a general contractor from the Roaring Fork Valley, Councilmembers received assurances from Stevens that every component of the project would receive competitive bids, including all subcontractor work. Also yesterday, Andy Knudtsen, the town's senior housing policy planner, said demand for the units currently exceeds the number available. He said the water district is interested in 14 units (while the current agreement allocates only 12) and nine Town of Vail employees are interested in vying for six units that would be available to the TOV. The schedule cads for reviews by the Design Review Board on April 1 and April 15. Then, a final review by the Town Council on April 21. Construction would then begin in June with completion occurring in February of next year. For more information, contact Knudtsen at 479-2440. --Board and Commission Interviews In preparation far the evening meeting, the Council interviewed 11 applicants for four open seats on the Planning and Environmental Commission, as well as two additional applicants for the Art In Public Places Board. --Discussion of the Development Review Process for the Vail Plaza Hotel (Vail Village Inn) In anticipation of a redevelopment request for the Vail Village Inn property, the Council asked that it hold joint worksessions with both the Planning and Environmental Commission and the Design Review Board during the project's initial review so that problems and concerns can be raised--by Council--at the outset rather than later on in the review process. Also yesterday, Councilmembers received an initial overview of the project delivered by Jay Peterson, the attorney representing Vail Plaza Hotel, Inc. As proposed, the property would feature an anchor hotel with 340 rooms and 12 club units; a 10,000 sq. ft. conference space that could accommodate up to 1,000 people; a spa; 5,700 sq. ft. of retail; plus 400 new underground parking spaces. When asked how the project would address employee housing needs, {more) • Add 11TOV Highlights/3.18.98 Peterson said he hoped the town would enter into a joint partnership with the developer to find land elsewhere within Vail to create employee lousing. For more information, contact George Ruther in the Community Development Department at 479-2145. --Design Guidelines Amendment After hearing an explanation involving two approaches that would address a modification to the town's design guidelines advocated by Councilman Michael Arnett, the Council directed staff to pursue an option that would require all properties be upgraded to meet the design guidelines when proposing expansions, with cone-time exclusion for an expansion of up to 500 sq. #t. in size for single-family, two-family and primary/secondary uses. Council also asked staff to pursue an amendment to the Gross Residential Floor Area (GRFA) Chapter to allow interior conversions for multi-family dwelling units. In advocating the change, Arnett has said the current guidelines requiring upgrades such as paved driveways and undergraunding of utilities associated with minor renovations have caused some projects to be abandoned altogether due to the financial hardships it would cause on the property owners. For more information, contact Dominic Mauriello in the Community Information Department at 479-2148. --Dobson Ice Arena Locker Roam Expansion The Council voted 7-0 to allow the Vail Recreation District to proceed through the conditional use permit review process to allow for the expansion of locker rooms at Dobson Ice Arena. Dobson is owned by the town; it is managed and operated by the Vail Recreation District. The request will be heard at an upcoming meeting of the Planning and Environmental Commission. For more • information, contact George Ruther in the Community Development Department at 479-2145. -Eagle County Regional Transportation Authority 1998 Funding Request After comparing sales tax figures that show collections closely mirroring original projections (within $120,000), the Council voted 7-0 to approve a 1998 funding request of $86,000 to the Eagle County Regional Transportation Authority. The contribution represents year-three of afive- yearvoluntary commitment agreed to in 1995. Councilmember Kevin Foley, a member of the authority, applauded the Council for its regional "team player" commitment. Eagle County, the Town of Avan and the Beaver Creek Resort Company also have been asked to continue the financial partnership. --Information Update Assistant Town Manager Pam Brandmeyer informed the Council of continuing concerns expressed by the Liquor Board, Police Department and Transportation Department regarding problems associated with over-service of alcohol and sales to minors. One possible action is to require TIPS (Training for Intervention Procedures by Servers of Alcohol) training at licensed establishments. Councilman Kevin Foley suggested moving forward with an "Operation Keg Shadow" idea proposed by Howard Gardner of tle West Vail Liquor Mart. Councilmembers also agreed that efforts should begin now to address ways to head off problems of rowdy behavior that have been escalating on New Year's Eve and the Fourth of July. In other business, Councilmembers authorized an expenditure of up to $6,000 to increase the town government's presence on the Internet. The address is vail.netltov and--when launched within the next two weeks--will include Council meeting agendas, minutes, ordinances, etc. For more information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. Also, Councilmembers authorized an expenditure of up to $3,750 to split the cost of a study to improve pedestrian wayfinding (signs, directo~more)c.) in the Village. The study also will be Add 21TOV Mighlightsl3.18.98 • funded by Vail Associates. During discussion, Councilmember Sybill Navas inquired about the passibility of expanding the study to include recommendations on a sign program that would direct guests to the various lodges in Vail. --Council Reports Sybill Navas thanked the staff far sending letters from the Council to the State Senate urging approval of enabling legislation that would create a regional marketing district in the upper Vail Valley. --Other At the request of Eagle County Commissioner James Johnson, Counci[members yesterday clarified their position on Category lll. A letter was reviewed and approved outlining the Council's position and will be forwarded to Johnson. Essentially, the position hasn't changed since adoption of the managed growth agreement between the Town of Vail and Vail Associates in 1995. However, the Council has raised new concerns with respect to the Gilman development possibility. After reviewing the managed growth agreement, Councilman Kevin Foley expressed some discomfort, noting that there had been no recent attempts to pursue carpooling ar park and rides as outlined in the document. In response, Mayor Rob Ford noted the agreement provides flexibility to manage peak periods through a variety of tools, including park and rides. Ford referred Foley to a passage in the town's letter that expresses the town's interest in making periodic modifications to the managed growth agreement regarding future impacts on affordable housing, regional and [ocai public transportation, and parking. A copy of the letter is attached. In addition, Town Manager Bob McLaurin said the town has continued to implement a holiday management plan as outlined in the managed growth agreement. Councilman Michael Jewett suggested that copies of the managed growth agreement be made available for public distribution. To request a copy, call the Town Manager's Office at 479-2105. Also yesterday, Councilman Kevin Foley inquired about bus service levels between April 19 and May 3 and stressed the importance of accommodating our visitors during the summer construction season (numerous projects are scheduled in Vail Village). Foley also complimented the Fire Department far being thanked publicly in a letter to the editor from a satisfied customer. Councilmember Sybill Navas asked about the possibility of altering the stops on the intown shuttle as a result of the summer construction. Councilmember Ludwig Kurz said summer construction was successful in Beaver Creek last year due to buy-in up-front from the merchants. Kurz said he was hopeful the Vail Village merchants would be just as cooperative. On behalf of a constituent, Councilman Michael Jewett inquired about the status of signs and lighting required at the Austria Maus construction site. It was agreed that councilmembers would take their own look to determine if the conditions and requirements placed by the town have been met. A neighboring business owner has continued to express his dissatisfaction with the outcome. Jewett also raised a constituent question about special assessments and deed restricted housing at Simba Run. Councilmembers suggested the matter be pursued within the condominium association or through a private attorney. Evening Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Joe Staufer, a longtime resident, said he had originally come to address the Council to inquire about its position on Category 11 1. But upon receiving a copy of the letter approved at the work (more) Add 3/TOV Highlightsl3.18.98 session (see attached), he said the letter accurately reflects the views of the Council's constituency. Mayor Rob Ford then read the letter into the record. Councilman Michael Jewett noted that copies of the town's 1995 managed growth agreement with Vail Associates are available for public distribution upon request. --Art In Public Places (AIPP) Appointments The Council appointed Kathy Langenwalter, Trish Kiesewetter and Alan Kosloff to the AIPP Board. They will serve three year terms. --Design Review Board Appointments The Council appointed Clark FSrittain and Hans Waldrich to the Design Review Board. They will serve two year terms. --Planning and Environmental Commission Appointments From a field of 11 candidates, Galen Aasland, Brian Doyon, Diane Golden and Tom Weber were appointed to the PEC. They will serve two year terms. Following the board appointments, Councilmembers said they were extremely pleased to see the high level of interest in the positions. They thanked the 24 applicants for taking the time to volunteer far the openings and encouraged those who weren't appointed to reapply next time. --Major Amendment to the Vail Athletic Club Special Development District The Council voted 7-0 to table second reading of an ordinance approving a major amendment to the Vail Athletic Club Special Development District. The ordinance will be considered again at the April 7 evening meeting. Councilmembers requested postponement of the ordinance because a representative of the project was not present at the meeting to answer specific questions about the timing of construction. If approved, the measure would allow for modifications to the parking garage, restaurant, common areas and accommodation and dwelling units. The legislation is the final step in along-awaited approval process for renovation of the facility. Plans call for the elimination of two accommodation units, the conversion of one two- bedroom dwelling unit to a "presidential suite" accommodation unit, and the expansion of one dwelling unit. Overall, the VAC would have a total of 54 hotel rooms, 3 dwelling units and 4 employee housing units. The town originally approved the VAC's application for a Special Development District in 1993. For more information, contact Reed Onate in the Community Development Department at 479-2369. --Town Manager Report Mayor Rob Ford recapped the Town Manager's Report which was discussed during the afternoon work session. He said the Council had authorized approval of funds to increase the town's presence on the Internet, as well as funding for aguest-related sign (wayfinding) evaluation in parCnership with Vail Associates. UPCOMING DISCUSSION TOPICS March 24 Work Session PEC/DRB Review Summer Marketing Presentation Vail Valley Centre Presentation Eagle County Recreation Authority/School District iGA for Berry Creek Fifth Add 41TOV Highlights13.18.98 (more) March 31 Work Session Cancelled (5th Tuesday) April? DRB Review Discussion of Inclusionary Zoning by Chuck Ogilby ~J • " VAIL TOWN COUNCIL MEETING -- MINUTES i TUESDAY, MARCH 17, 1998 7:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, March 17, 1998, at 7:00 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:00 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bab Armour Sybill Navas Kevin Foley Michael Arnett Michael Jewett TOWN OFFICIALS PRESENT: Bab Mcl.aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. Josef Staufer, a local resident, thanked the Council for the position they have taken regarding Category III, stating that it reflected the citizens of Vail and congratulated them on the letter the Town Council sent to the Eagle County Commissioners. Mayor Rob Ford read the letter in full for the record. Mike Jewett added that if any members of the community would like a copy of the 1995 managed growth agreement with Vail Associates, it was available upon requests at the Town of Vail. The second item on the agenda were appointments to the Art In Public Places (AIPP} board. Councilmember Sybill Navas made a motion to appoint Alan Kosloff, Kathy Langenwalter, and Trish Kiesewetter to the Art in Public Places board, each person will serve three-year terms. The motion was seconded by Councilmember Bob Armour. A vote was taken, there was unanimous approval, 7-0. Mayor Rob Ford thanked all the applicants who applied. Councilmember Kevin Foley thanked Lolita Higbie for her six years of service on the Art in Public Places board. The third item on the agenda were the appointments to the Design Review Board (DRB). Councilmember Sybill Navas made a motion to appoint Clark Brittain and Hans Woldrich to the Design Review Board, both will serve two-year terms. The motion was s~canded by Councilmember Bob Armour. A vote was taken, there was unanimous approval, 7-Q. Mayor Rob Ford congratulated Clark & Hans, and thanked a!I of the applicants far applying The fourth item on the agenda were the appointments to the Planning and Environmental Commission (PEC). Councilmember Sybiil Navas made a motion to appoint Galen Aasland, Brian Doyon, Diane Golden and Tom Weber to the Planning and Environmental Commission, each will serve for two years. The motion was seconded by Councilmember Ludwig Kurz. A vote was taken, there was unanimous approval, 7-0. Mayor Rob Ford congratulated the new members and thanked all the PEC applicants for applying. Mayor Rob Ford stated he was pleased with the amount of applicants interested in each of the boards. The rest of the councilmembers agreed and they encouraged all applicants not appointed to reapply next time. The fiifth item on the agenda was the second reading of Ordinance No. 3, Series of 1998, amending Special Development District #30 (Vail Athletic Club), to allow for a change in the number of dwelling unitslaccommodation units, modifications in common area square footage and GRFA, and a modification to the EHU timing requirements. The Vail Athletic Club is • located at 352 E. Meadow Drive, Parcels A & B, Vail Village First Filing. Reed Onate, town planner, explained the changes to the ordinance and discussed the PEC staff memo. Councilmember Bob Armour asked about the construction schedule of this project. He also asked questions regarding the streetscape and walkways. A representative of the project was not present at the meeting to answer questions about the timing of the construction. Councilmember Bob Armour stated the applicant should be present to answer questions and said the council should table this item until the applicant is in attendance. Other councilmembers agreed. Councilmember Bob Armour made a motion to table this item until the evening meeting of April 7, 1998. Councilmember Mike Jewett seconded the motion. There was further discussion. A vote was taken, there was unanimous approval to table this item until the April 7, 1998 evening meeting, 7-0. • .t • The sixth item on the agenda was the Town Manager Report. Mayor Rob Ford stated the town manager's report was discussed during the afternoon work session. He summarized the report and stated the council voted to approve the appropriation of funds to increase the town's presence on the Internet. The council also approved funding for a consultant to evaluate the signs in Town for better guest relations. The cost of the consultant will be a shared expense with Vail Associates. As there was no fur#her business, Councilmember Kevin Foley made a motion to adjourn, Councilmember Ludwig Kurz seconded the motion. A vote was taken, and the motion passed unanimously, 7-0. The meeting adjourned at 7:25 p.m. `~;`O~y~y yr yq~~,,, C ~3EAL ~~~~iii CaL OR P~,~ ~`~~ ATTEST: Lorelei D~pa~dsg~n Town Clerk Respectful ubmitt d, Robert E. Ford Mayor ~~~- • C7 WnRK ~R~STnN MINI iTR~ Tuesday, March 17, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on March 17, 1998. All members were present. 1. Item No. S, the Vail Recreation District requesting TC permission to proceed through the Conditional Use Permit review process. The VRD requested the issuance of a Conditional Use Permit to allow for the expansion of locker rooms at the Dobson Ice Arena. Mike Arnett moved, with a second from Mike Jewett to allow the VRD to proceed through the process. A vote was taken and the motion passed unanimously, 7-0. 2. Item No. 7, Eagle County Regional Transportation Authority request for funding. The ECRTA forwarded information requested by Sybill, in regard to what over budget collection has occurred to date. That number is $120,178.00. Sybill moved to approve the $86,000 for 1998 with a second from Bob Armour. A vote was taken and the motion passed unanimously, 7-0. Kevin thanked the Council members for supporting the ECRTA in this manner but also cautioned that the Council should consider what the other funding partners do in regard to this request as well as consider the year-end revenue for the ECRTA. Item No. 8, Information Update. A motion was made by Mike Jewett with a second from Kevin Foley to approve a supplemental appropriation of $6,000 to fund the Town of Vail Internet presence through a contract with Internet Works (Vail.net). Additionally, this motion included up to $3,750 to be used for additional Vail Village signs through a contract with Communication Arts, Inc. A vote was tal~en and the motion passed unanimously, 7-0. Bath monies will be supplemental appropriations. • R U MEDIA ADVISORY March 18, 1998 Contact: Suzanne Silverthorn, 479-2115 Community #nformation Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 17 Please note: The evening meetings now start at 7 p.m. rather Phan 7:30 p.m. • • Work Session Briefs Councilmembers present: Armour*, Arnett, Foley, Ford, Jewett, Kurz, Navas *Arrived late --Red Sandstone Employee Housing Development The Council received an update on the Red Sandstone Creek project from the town's developer, Tom Stevens, representing the Stevens Group. Although the Aspen-based firm is the largest private-sector developer of affordable housing #n the state, the Red Sandstone project represents the group's first entry into the Vail Valley. Stevens was selected by the town, in partnership with the Eagle River Water and Sanitation district, to develop the property after submitting conceptual designs that met the town's target price of $125 per square feet. During discussion yesterday, Stevens showed conceptual designs featuring a combination of one-, two-, and three-bedrooms totaling 18 units, each with aone-car garage. Although Stevens said he preferred to use a general contractor from the Roaring Fork Valley, Councilmembers received assurances from Stevens that every component of the project would receive competitive bids, including all subcontractor work. Also yesterday, Andy Knudtsen, the town's senior housing policy planner, said demand for the units currently exceeds the number available. He said the water district is interested in 14 units (while the current agreement allocates only 12) and nine Town of Vail employees are interested in vying for six units that would be available to the TOV. The schedule calls for reviews by the Design Review Board on April 1 and April 15. Then, a final review by the Town Council on April 21. Construction would then begin in June with completion occurring #n February of next year. For more information, contact Knudtsen at 479-2440. --Board and Commission Interviews In preparation far the evening meeting, the Council interviewed 11 applicants for four open seats on the Planning and Environmental Commission, as well as two additional applicants for the Art In Public Places Board. --Discussion of the Development Review Process for the Vail Plaza Hotel (Vail Village Inn) In anticipation of a redevelopment request for the Vail Village Inn property, the Council asked that it hold joint worksessions with both the Planning and Environmental Commission and the Design Review Board during the project's initial review so that problems and concerns can be raised--by Council--at the outset rather than later on in the review process. Also yesterday, Councilmembers received an initial overview of the project delivered by Jay Peterson, the attorney representing Vail Plaza Hotel, Inc. As proposed, the property would feature an anchor hotel with 340 rooms and 12 club units; a 10,000 sq. ft. conference space that could accommodate up to 1,000 people; a spa; 5,700 sq. ft. of retail; plus 400 new underground parking spaces. When asked how the project would address employee housing needs, (more) Add 11TOV Highlightsl3.18.98 Peterson said he hoped the town would enter into a joint partnership with the developer to find land elsewhere within Vail to create employee housing. For more information, contact George Ruther in the Community Development Department at 479-2145. --Design Guidelines Amendment After hearing an explanation involving two approaches that would address a modification to the town's design guidelines advocated by Councilman Michael Arnett, the Council directed staff to pursue an option that would require all properties be upgraded to meet the design guidelines when proposing expansions, with aone-time exclusion for an expansion of up to 500 sq. ft. in size for single-family, two-family and primary/secondary uses. Council also asked staff to pursue an amendment to the Gross Residential Floor Area (GRFA) Chapter to allow interior conversions for mufti-family dwelling units. In advocating the change, Arnett has said the current guidelines requiring upgrades such as paved driveways and undergrounding of utilities associated with minor renovations have caused some projects to be abandoned altogether due to the financial hardships it would cause on the property owners. For more information, contact Dominic Mauriello in the Community Information Department at 479-2148. --Dobson Ice Arena Locker Roam Expansion The Council voted 7-0 to allow the Vail Recreation District to proceed through the conditional use permit review process to allow for the expansion of locker rooms at Dobson ice Arena. Dobson is awned by the town; it is managed and operated by the Vail Recreation District. The request will be heard at an upcoming meeting of the Planning and Environmental Commission. For mare information, contact George Ruther in the Community Development Department at 479-2145. --Eagle County Regional Transportation Authority 1998 Funding Request After comparing sales tax figures that show collections closely mirroring original projections (within $120,000), the Council voted 7-0 to approve a 1998 funding request of $86,000 to the Eagle County Regional Transportation Authority. The contribution represents year-three of a five- yearvoluntary commitment agreed to in 1995. Councilmember Kevin Foley, a member of the authority, applauded the Council for its regional "team player" commitment. Eagle County, the Town of Avon and the Beaver Creek Resort Company also have been asked to continue the financial partnership. --Information Update Assistant Town Manager Pam Brandmeyer informed the Council of continuing concerns expressed by the Liquor Board, Police Department and Transportation Department regarding problems associated with over-service of alcohol and sales to minors. One possible action is to require TIPS (Training for Intervention Procedures by Servers of Alcohol} training at licensed establishments. Councilman Kevin Foley suggested moving forward with an "Operation Keg Shadow" idea proposed by Howard Gardner of the West Vail Liquor Mart. Councilmembers also agreed that efforts should begin now to address ways to head off problems of rowdy behavior that have been escalating on New Year's Eve and the Fourth of July. In other business, Cauncilmembers authorized an expenditure of up to $6,000 to increase the town government's presence on the Internet. The address is vail.netltov and--when launched within the next two weeks--will include Council meeting agendas, minutes, ordinances, etc. Far more information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. Also, Councilmembers authorized an expenditure of up to $3,750 to split the cost of a study to improve pedestrian wayfinding (signs, directories, etc.) in the Village. The study also will be (more) Add 21TOV Highlights/3.18.98 funded by Vail Associates. During discussion, Councilmember Sybill Navas inquired about the possibility of expanding the study to include recommendations on a sign program that would direct guests to the various lodges in Vail. --Council Reports Sybill Navas thanked the sta#f for sending letters from the Council to the State Senate urging approval of enabling legislation that would create a regional marketing district in the upper Vail Valley. --Other At the request of Eagle County Commissioner James Johnson, Councilmembers yesterday clarified their position on Category III. A letter was reviewed and approved outlining the Council's position and will be forwarded to Johnson. Essentially, the position hasn't changed since adoption of the managed growth agreement between the Town of Vail and Vail Associates in 1995. However, the Council has raised new concerns with respect to the Gilman development possibility. After reviewing the managed growth agreement, Councilman Kevin Foley expressed some discomfort, noting that there had been no recent attempts to pursue carpooling or park and rides as outlined in the document. In response, Mayor Rob Ford noted the agreement provides flexibility to manage peak periods through a variety of tools, including park and rides. Ford referred Foley to a passage in the town's letter that expresses the town's interest in making periodic modifications to the managed growth agreement regarding future impacts on affordable housing, regional and local public transporCation, and parking. A copy of the letter is attached. In addition, Town Manager Bob McLaurin said the town has continued to implement a holiday management plan as outlined in the managed growth agreement. Councilman Michael Jewett • suggested that copies of the managed growth agreement be made available far public distribution. To request a copy, call the Town Manager's Office at 479-2105. Also yesterday, Councilman Kevin Foley inquired about bus service levels between April 19 and May 3 and stressed the importance of accommodating our visitors during the summer construction season (numerous projects are scheduled in Vail Village}. Foley also complimented the Fire Department for being thanked publicly in a letter to the editor from a satisfied customer. Councilmember Sybill Navas asked about the possibility of altering the stops on the intown shuttle as a result of the summer construction. Councilmember Ludwig Kurz said summer construction was successful in Beaver Creek last year due to buy-in up-front from the merchants. Kurz said he was hopeful the Vail Village merchants would be just as cooperative. On behal# of a constituent, Councilman Michael Jewett inquired about the status of signs and lighting required at the Austria Haus construction site. It was agreed that Councilmembers would take their own look to determine if the conditions and requirements placed by the town have been met. A neighboring business owner has continued to express his dissatisfaction with the outcome. Jewett also raised a constituent question about special assessments and deed restricted housing at Simba Run. Councilmembers suggested the matter be pursued within the condominium association or through a private attorney. Evening Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Joe Staufer, a longtime resident, said he had originally come to address the Council to inquire about its position on Category lll. But upon receiving a copy of the letter approved at the work (more} • Add 3/TOV Highlights13.18.98 session (see attached}, he said the letter accurately refiiects the views of the Council's constituency. Mayor Rob Ford then read the letter into the record. Councilman Michael Jewett noted that copies of the town's 1995 managed growth agreement with Vail Associates are available far public distribution upon request. --Art In Public Places (AIPP) Appointments The Council appointed Kathy L.angenwalter, Trish Kiesewetter and Alan Kosloff to the AIPP Board. They will serve three year terms. --Design Review Board Appointments The Council appointed Clark Brittain and Hans Woldrich to the Design Review Board. They will serve two year terms. --Planning and Environmental Commission Appointments From a field of 11 candidates, Galen Aasland, Brian Doyon, Diane Golden and Tom Weber were appointed to the PEC. They will serve two year terms. Following the board appointments, Councilmembers said they were extremely pleased to see the high level of interest in the positions. They thanked the 20 applicants for taking the time to volunteer #or the openings and encouraged those who weren't appointed to reapply next time. --Major Amendment to the Vail Athletic Club Special Development District The Council voted 7-0 to table second reading of an ordinance approving a major amendment to the Vail Athletic Club Special Development District. The ordinance will be considered again at the April 7 evening meeting. Councilmembers requested postponement of the ordinance because a representative of the project was not present at the meeting to answer specific questions about the timing of construction. If approved, the measure would allow for modifications to the parking garage, restaurant, common areas and accommodation and dwelling units. The legislation is the final step in along-awaited approval process for renovation of the facility. Plans call for the elimination of two accommodation units, the conversion of one two- bedroom dwelling unit to a "presidential suite" accommodation unit, and the expansion of one dwelling unit. Overall, the VAC would have a total of 54 hotel rooms, 3 dwelling units and 4 employee housing units. The town originally approved the VAC's application for a Special Development District in 1993. For more information, contact Reed Onate in the Community Development Department at 479-2369. --Town Manager Report Mayor Rob Ford recapped the Town Manager's Report which was discussed during the afternoon work session. He said the Council had authorized approval of funds to increase the town's presence on the Internet, as well as funding for aguest-related sign (wayfinding) evaluation in partnership with Vail Associates. UPCOMING DISCUSSION TOPICS March 24 Wark Session PECIDRB Review Summer Marketing Presentation Vail Valley Centre Presentation Eagle County Recreation AuthoritylSchool District IGA for Berry Creek Fifth • Add 4/TOV Highlights13.18.9$ (more) March 31 Work Session Cancelled (5th Tuesday) Aprrl7 DRB Review Discussion of Inciusionary Zoning by Chuck Ogilby U • ~+ ,: VAIL TOWN COUNCIL MEETING -- MINUTES ~ TUESDAY, MARCH 3, 1998 7;30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, March 3, 199$, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Kevin Foley Michael Arnett Michael Jewett TOWN OFFICIALS PRESENT: Bab McL.aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. There was no citizen . participation. The second item on the agenda was the consent agenda to approve the minutes from, the meetings of February 3 and 17, 1998. Councilmember Bob Armour made a motion to approve the minutes from the February 3, 1998 meeting, Councilmember Ludwig Kurz seconded the motion. A vote was taken, there was unanimous approval, 7-0. Councilmember Bob Armour made a motion to approve the minutes from the February 17, 1998 meeting, Councilmember Ludwig Kurz seconded the motion. Councilmember Sybill Navas stated there needed to be a correction in the minutes regarding her comment about the start time of the Town Council meeting to be changed from 6:30 pm to 7:30 pm. The motion was amended to include the change. A vote was taken, there was unanimous approval, 7-0. The third item on the agenda was a presentation of Vail's Youth Recognition Award to Collins Canada of the Vaii Mountain School and Traci Phelan of Battle Mountain High School. • . Pam Brandmeyer introduced students, Traci Phelan, a junior at Ba4tl~ Mountain Nigh School and Collins Canada, a junior at Vaii Mountain School to the Town Council. They are recipients of the Town of Vail's Youth Recognition Award, an award given annually to students who are outstanding representatives'of their schools and community. Pam stated they will travel to Mt. Buller, Australia #his summer as exchange students representing Vail. Mayor Rob Ford presented them with award certificates and thanked the students #or their hard work. The fourth item on the agenda was Resolution No. 5, Series of 1998, a resolution establishing the time for the Town Council meetings to begin at 7:00 p.m. Councilmember Mike Arnett made a motion to approve Resolution No. 5, Series of 1998, the motion was seconded by Councilmember Ludwig Kurz. Councilmember Sybill Navas stated she is concerned that the earlier start time for the evening meeting doesn't give the Council enough of a break time between the afternoon worksession meeting and the evening meeting. A vote was taken, Resolution No.S, Series of 1998 was passed 6-1, with • Councilmember Sybill Navas opposed. The fifth item on the agenda was a review and discussion on the infrastructure repairs, street scope design, public art elements, project estimated budget, and construction schedule for the Seibert Circle capital improvement project. Larry Grafel, Public Works Director, informed the Council of changes to the project and stated the costs are within $1,'100 of the projected budget of $634,5x0. He recommended that Council proceed with the project. He also stated that the community would benefit from improved infrastructure, pedestrian safety, reduction of costs for snow removal and maintenance, and have a world lass art piece. Larry requested approval of the project as proposed and to proceed to enter into a contract with artist, Jesus Moroles for the art piece. He stated the construction schedule should start as soon as possible, in April or possibly the beginning of May. The work would be done in approximately four months and Seibert Plaza would be open July 4th. Mayor Rob Ford reiterated that most of the cost of the project was for streetscape improvements and not the art project. Councilmember Sybill Navas asked about pavers being placed in the plaza and if a . contractor has been hired. She also asked if the project is put off a year, would the cost of the project would go up. . Larry Grafel stated they are still discussing and exploring different surface materials for the street to go with the art piece. There will not be exposed concrete and a contractor has not been chosen yet. Larry stated the cost of the project could rise a minimum of 5%, which is a conservative number, if the project is delayed to next year. Further discussion ensued. Councilmember Bob Armour stated he does not think asphalt is an appropriate surface material in this area. Todd Oppenheimer, Town Landscape Architect, explained the unit pavers are more flexible and they don't need as deep a depth of under surface treatments as other materials. Councilmember Mike Arnett also reiterated that asphalt is not a compatible surface material for this area and commended the Public Works Department on reducing the cost of the project. Councilmember Mike Jewett asked how the contractor selection would be handled for this project. • Larry stated this would not be a Request for Proposal (RFP) process. Staff in Public Works would select the contractor otherwise it would delay the project. Councilmember Mike Jewett asked Bob McLaurin about the utilities being installed and when the work would be done if the project was delayed. Larry Grafel stated an ordinance is in place with the utility companies to upgrade the utilities at the time the project is being done. Bob McLaurin stated whether the project went forward this year or not, the utility work would have to be done as soon as possible. Councilmember Ludwig Kurz asked if the project would be completed before the 1999 Championships. Larry Grafel recommended the council approve the project and if the project construction didn't start by May, that the project be delayed until next year. Kay Ferry, a member of the Vail Valley Merchant's Association (WMA), stated that many members of the WMA feel that this project be delayed for a year due to all the other construction going on in the Village this summer. • Councilmember Sybill Navas wanted to verify the starting dates of May and if they would impact the 4th of July. • Larry Grafel said 60 days is what is needed to proceed with the project and a "drop dead" date to get started is May 15, 1998. Councilmember Sybill Navas said she attended the WMA meeting and said the merchants felt a May 1st deadline date was the latest the project should start. Bob Mcl_aurin said staff would work with the merchants regarding signs. He also stated if Council is looking at projects in the Vail Village to postpone this summer, make it the Slifer Plaza project. Kay Ferry said that the north end of town near Slifer Plaza is ruined for this summer. She invited the Council to the next WMA meeting. Michael Staughton, a Village merchant, stated this project should go forward if it is started by May 1 and he felt Slifer Plaza should wait. Mayor Rob Ford asked if Mr. Staughton would approve a May 14th deadline date. Mr. Staughton stated he could agree with that. Ron Riley, ono#her Village merchant, said he would like to see a water feature in this • area. If a water feature was an option, via private funds, and Jesus Moroles felt this would help his art piece, he would like to see it added. He wants the possibility of a water feature to be left open. Mayor Rob Ford stated the cost to add a water feature may not make the project happen. Todd Oppenheimer stated he will address the water feature component and will look at the probability and stated the cost would be approximately an additional $20,000. He stated that if the artist, Jesus Moroles, added the water feature he wanted it to run year- round, which is not a feasible possibility in this climate. Councilmember Bab Armour made a motion to approve the project at the contract price of $634,500, to negotiate a contract with Jesus Moroles to proceed with the art project and to negotiate a contract with a contractor of choice for the other work involved, with a deadline start date of May 14th or the project will be postponed until next year. The motion was seconded by Councilmember Sybill Navas. Further discussion ensued. Councilmember Mike Arnett suggested the Slifer Plaza project be delayed to provide construction relief to the merchants. • Councilmember Mike Jewett stated he wanted to speak against the motion. He does . not want to use public funds far this project and feels it is a bad use of taxpayer funds. He also stated he does not feel the process was performed well and feels emergency vehicles will have hard time accessing this area. Councilmember Ludwig Kurz stated the process was not tainted. The AIPP did a good job putting this project together. The project will bring in aworld-renown art piece that visitors will come back to see. He also stated this is not a waste of funds for the community. He thanked the AIPP board and town staff for all their work. Nancy Sweeney, AIPP coordinator, stated that this project is not complete without the statue of Pete Seibert. The AIPP board will continue to fundraise to get the statue added at a later date if necessary. Councilmember Kevin Foley thanked Nancy Sweeney and the Art In Public Places board and the Public Works staff for all their hard work on this project. Mayor Rob Ford echoed Kevin's sentiments. A vote was taken, the motion passed, 6-1. Councilmember Mike Jewett voted against. The sixth item on the agenda was a discussion of a community engagement process • for developing a dedicated funding source for housing and identifying land opportunities for future parks and recreation, and the work plan for implementing Option 1. Andy Knudtsen made a presentation regarding the engagement process for developing funding sources for housing with a deadline date of June 3D, 1998. Opportunities for community participation will be April 10 and 16 and the Town of Vail community survey. Mayor Rab Ford stated that the Council and staff have worked hard between January 13 and now to get to this s#ate of the process. He thanked Andy Knudtsen, Russ Forrest, Suzanne Silverthorne and Kessiah-Watkins for a!I their hard work. He encouraged community members to get involved. He said the process will be called "Common Ground: A Plan for Vail's Community Needs", and the Council will be aggressively addressing the locals housing issue. Councilmember Kevin Foley reiterated there are many opportunities for citizens to become involved. Bab McLaurin asked for a motion to approve the project and move forward. Councilmember Sybill Navas made a motion to approve the problem statement, givens, public involvement process, and the work plan for implementing Option 1 and Councilmember Mike Arnett seconded the motion. A vote was taken, there was • unanimous approval, 7-0. • As there was no further business, CounciEmember Bob Armour made a motion to adjourn, Councilmember Mike Arnett seconded the motion. A vote was taken, and the motion passed unanimously, 7-0. The meeting adjourned at 8:40 p.m. ATTEST: r Lei Donaldson Town Clerk ~~~D~y6v ~r j*9` r ~E~~, ~~43Y~a-~o~- Respec y submitte , -~ ~ . Robert E. Ford Mayor • • MEDIA ADVISORY March 4, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 3 Please note: Councilmembers have passed a resolution changing the start Time of the evening meeting fo 7p.m. {30 mirrufes earlier) effective March 17. Also, previous briefs have beery misspelling the name of Jesus Moroles, the artist who s work wil! be featured in Seibert Circle. We regret the error. Work Session Briefs Councilmembers present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Employee Recognition . Jacque Lovato, an accounting techlcomputer operator in the town's Finance Department, and Corey Schmidt, a commander in the Police Department, were recognized for 20 years of service to the town, while Linda Moore, Municipal Court administrator, was honored for 15 years of service, respectively. Twenty-year honorees receive $2,000 from the town, while 15-year recipients are honored with a $1,000 recognition. --Lionshead Height and Mass During a joint review by the Council and Planning and Environmental Commission, the two groups heard an overview on height and mass possibilities for future buildings in Lionshead to be addressed in the 20-year redevelopment master plan. Under discussion yesterday was a proposal to adjust upward the current floor-to-floor building height from nine feet to approximately 11.5 feet to accommodate a change in industry standards and to create a baseline height of 71.5 feet (which represents five stories, plus a roof} in the commercial core area. From there, bonus heights are proposed that could increase a building's total height to between 82.5 feet and 102 feet based on performance criteria (such as the addition of accommodation units or employee housing units or building orientation) within speci#ied geographical zones. The premise behind the height proposal is to keep east-west oriented buildings low, while allowing for increased height to buildings with anorth-south orientation. This would allow more sunlight into the retail pedestrian area and enhance view corridors to the mountain, according to Ethan Moore of Design Workshop, the project's consultant. Also presented yesterday were suggestions for development standards in Lionshead. Those included a proposal to eliminate GRFA (Gross Residential Floor Area); elimination of site coverage standards; identification of build-to lines rather than setbacks; and elimination of the current landscaping requirements. Also up far discussion yesterday were ideas on evaluating density. Those included retaining the existing density provisions, but excluding accommodation units, employee housing units and fractional fee units from the calculation of density. Reaction to the proposals varied. Councilmembers • Sybill Navas, Michael Arnett and Kevin Foley suggested using afour-story height as a baseline, while Councilmembers Bob Armour, Ludwig Kurz and Rob Ford appeared to favor afive-story baseline height. (more) • Add 11TOV Highlights, 3-3-98 John Scho#ield of the PEC suggested adding more incentives that would cause existing buildings to renovate. Developer and property owner Bob Lazier said that afour-story baseline height requirement would be counter-productive to redevelopment. Lazier asked that afive-story building be a starting point. Jim Lamont of the East Village Homeowner's Association said his group has asked for an undersanding of the economic impacts associated with the height and density proposals. Property owner Ross Davis suggested keeping the baseline height the same as it is today. Anne Esson, a member of the Vail Tomorrow Affordable Housing Team, asked that a fourth geographic zone be added to the west end of Lionshead to faciliate construction of employee housing. David Corbin of Vail Associates called the proposal "fascinating and challenging" in that it could produce an urban-scope of enormous variety. He said the need for a five-floor baseline would be critical for future redevelopment. Next steps are to send the height and density proposals to the PEC far additional discussion and a recommendation. That discussion will take place March 9, with the possibility of adding a second PEC discussion tentatively scheduled an March 23. For more information, contact Mike Mollica, project manager, at 479-2144. --Interviews for Art In Public Places (AIPP) Board Vacancies The Council interviewed Kathy Langenwalter and Trish Kiesewetter far reappointment to the Art In Public Places Board. Two other applicants, Lolita Higbie and Alan Kosloff, were unable to attend the meeting. The Council will appoint three members for three-year terms at its March 17 evening meeting. • --1999 World Alpine Ski Championship Update Cell Folz of the Vail Valley Foundation presented the first in a series of monthly updates to the Council on the status of the 1999 World Alpine Ski Championships. Foiz said the planning efforts are progressing well, with four of nine sponsorships already in place, venues established and special events planning well underway. Unlike the Championships in 1989, Folz said the 99 event will have significant celebration components with rodeos, street parties, fireworks, pin trading areas and other activities to add to the festivities. Vail will host nine races during the event, while three races will be held in Beaver Creek. --Common Ground: A Plan for Vail's Community Needs In preparation far the evening meeting, the Council reviewed components of a public process that will identify a dedicated funding source for housing, as well as identify remaining town-owned sites to be used for housing, open space, parks or public facility land uses. For mare information, see the evening meeting briefs, or contact Andy Knudtsen, project manager, at 479-2145. --Discussion of the Development Review Process for a Major Amendment to the Cascade Village 5DD In preparation for consideration of a development proposal for a major amendment to the Cascade Village Special Development District, the Council was asked to identify any "red flag" issues and provide direction regarding the development review process. As proposed, the major amendment asks for modifications to the previous Westhaven Condominiums approval. The site is commonly called the "ruins." In 1995, the project received approval for 14 free market units and 17 employee housing units. The new proposal calls for 11 fractional fee club units, four accommodation units and 20 employee housing units. Councilman Bob Armour expressed concern about the need to consider additional parking requirements, while Councilmember Sybill • Navas expressed concern about the town's three-year project approval window for construction initiation. In the past, the site has received previous development approvals from the town, but construction has been stalled or delayed. Navas, who said the site has been an eyesore in Vail {more) . Add 21TOV Highlights, 3-3-98 for 15 years, said she worried the latest proposal would be an opportunity to buy another three years of inaction. Councilmembers Ludwig Kurz and Kevin Foley agreed. Concerns also were expressed about the project's fractional fee component. Next steps include a work session meeting with the Planning and Environmental Commission on March 9. For more information, contact George Ruther in the Community Development Department at 479-2145. --Development Team Selection far the Red Sandstone and A-Frame Employee Housing Sites The Council approved a staff recommendation to select the Aspen-based Stevens Group as the design-build team for the Red Sandstone Creek housing development. Council also approved the local chapter of Habitat for Humanity as the design-build team to redevelop the town-owned A-frame property on Arosa Drive in West Vail. Next steps include creation of a developer's agreement and site plans for the two properties. During discussion yesterday, Councilman Bob Armour pointed out that the Habitat proposal would place a preselected family in one of the units to be built on the A-frame site. Armour wondered if the town wouldn't rather develop the property another way so that it could provide housing for Town of Vail employees. Kathy Langenwalter, a resident of the neighborhood, agreed with Armour. She also wandered if the property's taxes would be prohibitive far a Habitat resident to pay. Other Councilmembers appeared satisfied with Habitat's proposal and asked that the process proceed, including discussions with the neighborhood regarding site plans and architectural design. For more information, contact Andy Knudtsen, TOV senior housing policy planner, at 479-2145. • --Council Reports Kevin Foley reported on a recent meeting of the Eagle County Regional Transportation Authority. He said the authority has been wonting with the county on a 40-acre site near the airport for a combined transit facility and road & bridge facility. Rob Ford reported on a meeting of the Town of Vail-Vail Associates Task Force meeting, which occurred last week. The topic was performing arts center/community center community interest. Sybill Navas reported that the Colorado Senate Local Affairs Committee would be considering a bill that would enable creation of a marketing district from Wolcott to Vail on March 10. She asked that a letter be sent from the town in support of the legislation. Navas also reported on her attendance at the Vail Valley Marketing Board breakfast. --Other Michael Arnett reported on this week's "Ski with the Council" activity, while Bob Armour suggested holding neighborhood meetings on development of the A-frame property on Arosa Drive in West Vail. Sybill Navas reiterated her interest in installing a pedestrian crossing sign at the Municipal Building. She also shared feedback about drainage problems in front of the candy story at the Sitzmark Building. --Kevin Foley expressed his concerns about the winter closure of the Dowd Junction bike path to allow for deer and elk migration. He said Bill Andre from the Colorado Division of Wildlife had been asked to attend an upcoming Trails Committee meeting to discuss possible alternatives to the closure. (mare) Add 31TOV Highlights, 8-3-98 . Evening Session Briefs Councilmembers present; Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Vail's Youth Recognition Award Collins Canada, a junior at Vail Mountain School, and Traci Phelan, a junior at Battle Mountain High School, were recognized as recipients of the Town of Vail's Youth Recognition Award. As such, the students will travel to Mt. Buller, Australia, this summer to gain work, educational and cultural experience. The award is given annually to students who are outstanding leaders in their schools and community. --Resolution Establishing the Start Time for Evening Council Meetings The Council voted 6-1 (Navas against) to change the start time of the evening Council meeting to 7 p.m. (30 minutes earlier} effective March 17. In voting against the measure, Navas said she'd prefer to retain the 7:30 start time to allow for an appropriate dinner break between the afternoon work session and the evening meeting. --Seibert Circle Capital Improvement Project The Council voted 6-1 (Jewett against) to authorize the town to negotiate a contract with artist Jesus Moroles to proceed with the Seibert Circle improvement project. The Council also authorized contract negotiations for construction of the improvement with a start date no later than May 14, 199$; otherwise, the project will be deferred for a year, At the Council's request, the scope of the town-funded project has been trimmed #rom $800,000 to $634,500 (the savings comes mostly from changes in the structural subsection). During a presentation yesterday, Larry Grafel, public worksltransportation director, said the improvement would provide multiple community benefits, including: improved infrastructure and streetscape; increased pedestrian safety through a new snowmelt system; reduced costs #or snow removal and maintenance; and a tribute to Pete Seibert, one of Vail's most notable founders, through aworld-class art display by sculptor Jesus Moroles. As presented, the design features a small amphitheatre-like gathering space in the center of the circle with three vertical granite sculptures designed lay Moroles. The design also includes placement of a bronze statue of Pete Seibert on the plaza's perimeter. The $70,000 Seibert statue is currently unfunded. The Council has asked that the funds be raised privately. During discussion yesterday, Kaye Ferry of the Vail Village Merchant Association asked Council to defer the project to 1999 because of numerous other construction projects already planned for the Village this year. Also, Ran Riley, a neighboring property owner, asked for and received Council's authorization to allow Riley to pursue--and pay for--a water feature within the design, so long as a water component is compatible with the rest of the design, and conforms to the construction timetable. Nancy Sweeney, who represents the Art In Public Places Board, said the project wouldn't be complete without the Seibert statue. She said the board has pledged to help raise the $70,000 needed to commission the statue. Neither Pete Seibert, nor representatives of Seibert, attended the meeting. Councilmembers Ludwig Kurz, Sybill Navas, Kevln Foley and Rob Ford praised Sweeney and the AIPP board for its perseverance in developing a design that will serve as an important public gathering space, as well as provide a fitting historical tribute to Pete Seibert. In response to concerns expressed by the Village Merchant Association, Councilman Michael Arnett suggested postponing the Slifer Plaza improvements planned for the other end of Bridge Street to provide same construction relief for the merchants. In voting against the project, Councilman Michael Jewett continued to call the project a bad use of taxpayer dollars with too much attention focused on Jesus Moroles and too little attention paid to Pete Seibert. For more information, contact Larry Grafel at • 479-2173. (more) Add 41TOV Highlights, 3-3-98 --Common Ground: A Plan For Vaii's Community Needs The Council voted 7-0 to approve a problem statement, project givens and schedule for an aggressive citizen involvement process that will identify a dedicated funding source far housing, as well as identi#y remaining town-awned sites for housing, open space, parks or public facility land uses by June 30, 1998. Mayor Rob Ford said the process, which will be called "Common Ground: A Plan for Vail's Community Needs." has been developed to accommodate the Council's new commitment to aggressively address the locals housing issue. At its retreat on Jan. 13, the Council identified affordable housing as the community's most pressing need, calling it a "crisis situation." Ford called last night's sign-off of the process by the Council as an "historic step" and encouraged the community to participate in the process at every juncture. Participation opportunities will begin with the town's community survey in late March, followed by public workshops on April 10 and Aprii 16. For additional details, contact Andy Knudtsen, project manager, at 479-2145. UPCOMING DISCUSSION TOPICS March 10 Work Session PECIDRB Review DRB Interviews Discussion of skate board park at t_ionshead parking structure March J7 Work Session Red Sandstone Creek Review of Development and Budget Code Enforcement Reorganization PEC Applicant Interviews Design Review Trigger Vail Plaza Hotel (Redevelopment of Vail Village Inn) March J7 Evening Meeting Second Reading, Ordinance No. 3 Amending SDD #30 Lionshead Master Plan Stage III Appoint members to AIPP, DRB &PEC Boards Decision on Regional Transportation Authority Funding # # # • ~orv~voF vAri 75' South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVI50RY April 28, 1998 Contact: Suzanne Silverthorn, 479-2115 Community In#ormatian Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 28 Please no#g: The start time for the evening meeting has been changed to 7 p. m., 30 minutes earlier than fhe previous start time. Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Presentation of Silver Wreath of Valor to Michae! Heydon . Michael Heydon, a seasonal Town of Vai! bus driver, was presented with an award for bravery by the Vail Police Department at yesterday's meeting. Heydon received the Silver Wreath of Valor, the highest award that can be bestowed upon a civilian, for rescuing a 3-year-old toddler from a car that was dangling over a 1D-foot-high retaining wall. The incident happened last Jan. 15 in the Matterhorn neighborhood when the child was left unattended in the family's parked car. The toddler apparently moved the gear shift to neutral allowing the car to roll up and over a retaining wall, where it came to rest at a ~F5 degree angle. Heydon, who was on his bus route, noticed the incident and ran to the rescue pulling the child from the dangling car, according to police reports. Heydon said he was surprised and honored to receive the award from Division Commander Jeff Layman of the Vail PD. Please note: Hevdon's name was misspelled in fhe news release issued April 27. We regret the error. --PEC Review During a recap of Monday's Planning and Environmental Commission (PEC} meeting, Councilmembers reviewed PEC approval of the town's request for a conditional use permit to resurrect a skatepark an the top deck of the Lionshead parking structure. The approval is valid during May through October and will not be subject to annual review unless there are complaints or objections in the future. The skatepark is a joint project supported by the Vail Recreation District, Vail Associates, the Town of Vail and numerous volunteers. Also, yesterday Councilmembers learned that the developer of the "ruins" property at 1325 Westhaven Dr. in Cascade Village, will agree to a one-year timetable for development (the town's code allows a three-year time frame}. In the past, Councilmembers, frustrated by the lack of progress in completing the development, have called the property an eyesore. --Presentation of Multiple Use Indoor Event Center and Indoor Ice Rink The Council heard #rom Terrill Knight, Joan Horned and Dan Godec, each are representatives of a citizens group that hope to advance the concept of a multiple use indoor event center and (more} r~w1 RECYCLEDPAPE$ TOV Council HighlightslApril 28, 19981Add1 • indoor ice rink at the Eagle County Fairgrounds in Eagle. The group is approaching each of the towns within the county to explore interest and potential support for a facility that would be modeled after the National Western Events Center in Denver. Uses could include concerts, equestrian events, winter rodeos, indoor soccer, shows, meetings and an ice surface, among others. The facility also could house a teen center, they said. The concept calls for private dollars to build the facility, with operations governed by an authority. The representatives said the site is one of the last remaining opportunities to create a facility in which all residents of the county would benefit. Reaction by the Town Council was generally supportive, although several Councilmembers wondered if Vail would, indeed, see a direct benefit from such a facility. Councilman Michael Arnett suggested the group make a similar presentation to the Vail Recreation District, while Councilman Bob Armour asked about the impact a facility would have on the equestrian center at the Berry Creek Fifth property in Edwards. Mayor Rob Ford stressed the importance of providing recreation facilities for locals at the site, such as an affordable golf course. He also expressed support for creating equestrian-based facilities that would augment Eagle's western ranching theme, but said an ice rink ar convention center concept wouid be mare appropriate if located in Vail. Councilmember Sybill Navas advised the group not to overlook the asset of the Eagle River within the plan. She also said such a facility would likely serve as another magnet to lure long-time residents away Vail, which would be unfortunate. --Presentation of the Year End Financial and the First Interim Financial Report of 1998 Next, Steve Thompson, finance director, presented an overview of revenues and expenditures during 1997. Revenues exceeded the amount budgeted last year in the following categories: sales tax collections, up $545,000; Real Estate Transfer Tax, up $1.3 million; construction fees, up $243,000; and parking-pay-in-lieu fees, up $528,000. Only two revenue categories were under budget, he said: ski lift tax, down $46,000 and dally parking revenues, down $112,000. On • the expenditure side, Thompson said general fund spending was under budget by $759,000. The financial scare sheet for 1998 is not as strong, however. Sales tax collections are currently running about $200,000 behind last year's pace and daily parking revenues will be about $400,000 under previous collections, he said. The parking lass is attributed to the Park Free After 3 program (this was the first time the program had been offered season-long). Mayor Rob Ford suggested putting the community on notice that come June, the Council wiN need to seriously evaluate the program to determine if the benefits outweigh the costs. Also yesterday, Councilmembers reviewed. details of a proposed $8 million supplemental appropriation to the 1998 budget. Most of the changes involve rolling forward unspent 1997 appropriations {$2.1 million) and expenditures related to employee housing projects ($4.5 million). The supplemental will be considered for first reading at the May 19 evening meeting. --Capital Projects After a heated discussion, the Council authorized an additional $2G,483 to the Seibert Circle project, increasing the project's cost from $634,500 to $69D,983. Staff members said the bid from B&B Construction had been value-engineered to its fullest and was still running 4 percent over budget. Councilmembers Armour and Arnett advocated use of pavers rather than aggregate concrete at the project's periphery to help lower the cost, while Councilmembers Foley, Kurz, Navas and Ford said they didn't want to short-change the project. Councilman Michael Jewett made a motion to discontinue the project, but the motion failed due to lack of a second. The shortfall will come from fund balance. Also yesterday, Councilmembers agreed to authorize the transportation snowmelt project, which had been budgeted at $1.3 million. The bid from Yampah Construction is about $100,000 over budget. A $400,000 sales tax collection surplus from 1997 will be used to fund the difference. {more) TOV Council Highlights/April 28, 19981Add2 --Mayors'IManagers' Update Town Manager Bob McLaurin said a subcommittee had met to draft a setter to the Eagle County Planning Commission in support of recommendations from the Roaring Fork Valley Planning Commission regarding a proposed county moratorium. McLaurin said the letter would be presented to the full group at a meeting on Wednesday this week. He said the group also is working on a grant request to hold a planning retreat that would include representation from each of the towns and the county. --Information Update Councilmembers received a copy of a letter from the Community Development Department that asks City Market to remove a "Vail Commons" sign on the property by May 15. The sign is in violation of the town`s sign code. Announcements included: Councilmembers will have access to Internet a-mail within the next few weeks at a dedicated terminal within the Municipal Building; the second meeting to discuss Vail Village construction projects was productive with another meeting to follow this Thursday at 10 a.m. at the Red Lion; a matrix from the Common Ground public workshops has been compiled with distribution underway; and Mike Monica, assistant director of the Community Development Departmen#, has resigned after nearly 10 years with the town to take a planning job with a community in Connecticut. Also yesterday, Councilmembers agreed to modify approval of a development request to improve the Mountain Haus entrance based on a recommendation from the Fire Department. . --Council Reports Kevin Foley said the Trails Committee has just completed ahalf-day retreat. He said questions still remain about the current closure of the Dowd Junction recreation path by the Division of Wildlife when the same area is currently being accessed for fishing. Foley also reminded everyone about Tuesday's Vail Recreation District election. Absentee ballots are available for those who will be leaving town. In addition, Hermann Staufer has stepped down from the VRD after eight years, Foley said. The VRD also will be approaching the town attorney soon, according to Foley, to ask for help in enforcing distribution of in-district golf passes, which are currently being abused. Ludwig Kurz reported on a recent meeting of the board of directors for Channel 5. He said Channel 5 has forged a partnership with the Vail Valley Foundation for consideration in becoming the local broadcast station for the World Championships. Channel 5 also is collaborating with the Steadman Hawkins clinic and is committed to improving its programming efforts. Bob Armour said the Colorado Association of Ski Towns is continuing to lobby for passage of several bills in the state legislature and is also lobbying for non-stop flights by British Airways out of D IA. Sybill Navas reported on a meeting of the Special Events Commission in which about $15,000 is being set aside to help fund an event in Vail Village the weekend of Aug. 29. Town Attorney Tom Moorhead said that he and Assistant Town Manager Pam Brandmeyer had attended a recent meeting of the Eagle County Recreation Authority at the Council's request. _-Other Sybill Navas asked if a new house in 5praddle Creek is in compliance with fhe town's light ordinance. Staff will follow up. (more) TOV Council Highlights/April 28, 1998/Add3 Bob Armour noted that garage safe signs had been posted on the roundabout signs in West Vail last week. Kevin Foley continued to express concerns about the lack of late night bus service on Vail`s outlying routes during the aff-season. ^ue to the cancellation of meetings on May 5 and May 12, Councilmembers clarified possible call-up procedures that would be associated with the next PEG and DRB meetings. UPCOMING DISCUSSION TOPIC5 May 5 Work Session & Evening Meetings Cancelled due to lack of quorum May ~2 Wark Session Cancelled due to lack of quorum May 19 Wark Session PEC Review Liquor Board Interviews Discussion and Review of Budget Calendar May i9 Evening Meeting Liquor Board Appointments First Reading, Ordinance #4, Red Sandstone SDD First Reading, Ordinance #8, Supplemental Appropriations May 2& Work Session DRB Review Year-end and First Quarter Financial Report Review of DRB Red Sandstone Decision # # # • • • VAlL TOWN COUNCIL MEETING -- MINUTES TUESDAY, APRIL 21, 1998 7:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, April 21, 1998, at 7:00 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:00 P.M. MEMBERS PRESENT: TOWN OFFICIALS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Arnett Michael Jewett Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. There was no citizen participation. The second item on the agenda was first reading of Ordinance No. 6, Series of 1998, • amending Title 4, Business and License Regulations to Include Regulations for Garage and Yard Sales, an Amendment to Title 11, Sign Regulations to Provide for Temporary Signs Regarding Garage and Yard Sales and Real l=state Open Houses. Tom Moorhead, Tawn Attorney, stated the ordinance discusses proposed regulations providing for garage and yard sales that are appropriate sales of second hand goods as opposed to an extension of commercial activity inappropriate for residential areas. The Town of Vail Code has not addressed such sales nor addressed any sales tax consequences for the conduct of such non-commercial events. Under the ordinance as presented, garage and yard sales would be exempt from obtaining a business license or paying sales tax, but an exemption form is required to be filed prior to the sales event. The non-commercial sales would be exempt from sales tax. One change has been made to the ordinance reducing the total number of garage or yard sales from nine to six. The Town Council also directed the Town Attorney to address in the ordinance a provision for the allowance of temporary signs in residential districts for garage sales, yard sales, and real estate open houses. Afree-standing or wall sign and no more than 1 temporary sign. Mayor Rob Ford stated this ordinance was created because there were complaints from citizens of Vail to the Town Council. Councilmember Bob Armour asked Mayor Rob Ford if the real estate signs in town are larger than the three square feet signs stated in the ordinance. • Mayor Rob Ford stated the signs are bigger. Tom Moorhead said he would look into the sizes and have the Community Development Department review this issue also. Councilmember Sybil[ Navas asked about the length of time an open house sign could be posted. Councilmember Mike Jewett asked about allowing signs for secondary roads from a main road to find the residential sign. He would like to make a motion to have one off-site sign for both the real estate open house signs and garage sales and limit the time the real estate open house signs could be pasted to the time of the open house. Councilmember Ludwig Kurz made a motion to approve on first reading Ordinance No. 6, Series of 1998, with the changes as discussed, Councilmember Mike Jewett seconded the motion. Further discussion ensued. Councilmember Sybill Navas said she would like a limited time be placed on open house signs. Councilmember Bob Armour stated he also felt that a time limit be placed on the real estate open house signs. A vote was taken. The motion passed unanimously, 7-13. • The third item on the agenda was first reading of Ordinance No. 7, Series of 1998, and an ordinance regulating the parking and storage of recreational vehicles. Tom Moorhead said based upon complaints from residents within the Town of Vail, the Vail Town Council directed the Town Attorney to draft proposed regulations to regulate the parking of recreational vehicles within the Town of Vail. Tom read the ordinance to Council. At the worksession there was discussion that the vehicles have a valid registration and license. There was some confusion in part of the ordinance and Tom will clean up the wording of the ordinance. Faith Scott, a resident of East Vail and homeowner for eight years, thanked the Council for allowing her to address this issue. As currently presented, this ordinance is an improvement but expressed a few concerns regarding the ordinance as drafted. Most people she has spoken to think there is already an ordinance addressing rv's within the Tawn. She feels that this ordinance, as written, would encourage more nr parking. She also stated she would like Vail to become a model for other municipalities in producing an ordinance that addresses time limits, storage, alternative parking, etc. She suggested some alternatives could be to store rv's in Eagle or for the Town to develop a parking area for storing of rv's. She brought pictures of problem rv areas needing improvement and showed them to Council. Councilmember Mike Arnett stated that taking town-owned land for storage of rv's was not a • good alternative and stated the Town is looking at using town-owned land for employee housing and other uses. He also said that RV storage down valley would not be acceptable. He stated that the Scott's complaint is the only ono he has heard to date. Faith Scott responded by saying it would be easier to solve a small problem instead of a large problem. If the Town doesn't do something proactively, we will have to address a bigger problem tomorrow. Further discussion ensued. Councilmember Sybill Navas asked Tam Moorhead if there would be a "grandfather" issue. Tom stated no, there would not be a grandfather clause. Mayor Rob l=ord asked Tom to get informa#ion regarding this issue from the Vail Police Department. Tom stated he would ask the Vail Police Department for input. Councilmember Mike Jewett stated that based on questions asked and staff recommendations, he would recommend tabling the item to the May 19, 1998 worksession. The ordinance as drafted does not suggest a penalty for parking upon streets, highways or within the parking structures. This should be considered and discussed at the worksession. Councilmember Mike Jewett made a motion to table Ordinance No. 7, Series of 1998 until council has had time to discuss with other entities involved. The motion was seconded by Councilmember Ludwig Kurz. Further discussion ensued. Tam Moorhead said this ordinance should ga to a work session with the Vail Police Department. A vote was taken. The motion passed to table the ordinance, 7-0. The fourth item on the agenda was Ordinance Na. 5, Series of 1998, second reading of an ordinance amending Title 11, Sign Regulations, of the Municipal Code, allowing for temporary traffic control, directional and on-site window signs, and a special review process for temporary signs, due to the numerous construction projects in Vai[ Village during the 1998 summer construction season. George Ruther, Town Planner, explained that currently 15 construction projects are scheduled far this summer in Vail Village. Staff is requesting approval of this ordinance with the minor change allowing for additional lighting to be proposed subject to staff review or Design Review Board review. The additional change would be in place until October 1, 1998, but may be extended to October 18, 1998. Councilmember Bob Armour made a motion to approve on second reading, Ordinance 5, Series of 1998, with the da#e change to October 18, 1998, the motion was seconded by Councilmember Sybill Navas. A vote was taken. The motion was unanimously passed, 7-0. George stated he will take this ordinance to the next Village merchant meeting on Thursday. The fifth item on the agenda was a Design Review Process presentation. Russ Forrest, Community Development Director, made a presentation to council regarding the design review process. George Ruther, Town Planner, discussed the memorandum given to council and stated the goals of the process are to clarify all aspects of the development review process, consolidate and define design review standards, and to educate the users of the process. He stated, currently, the applications and information required are difficult and these have been clarified and made user friendly. A major change in the process is requiring a mandatory pre-application meeting with applicant. This has notably improved the process. Also, staff has committed to a 10-day turn around time for applications, which corresponds with the Design Review Board review. He also stated the previous process was lengthened by two weeks which allows far a thorough review and makes the approval ratio higher (from 80% not getting approval to almost 100% approval). There will continue to be a fast-track review process. The staff would like to go through the summer construction season and make any adjustments or changes, if necessary, in August. Councilmember Bob Armour commended the staff for being aggressive with this process and likes the mandatory pre_meeting. He felt staff was doing a great job. Councilmember Ludwig Kurz stated he seconded Bob Armour's comments and asked how the dissemination of the information was going to be done. George Ruther stated the staff will be producing a mass mailing and will issue a press release in the newspapers. Russ Forrest also stated during the annual construction kickoff meeting this was discussed with local contractors and architects. The televised council meeting will also help in getting the information to the public. Councilmember Sybill Navas also commended staff and echoed the other council members comments. She asked why the turn around time far building permits are still three weeks. George explained the bui[ding department needs that additional time to review the construction documents. Russ Forrest stated the steps will be mapped out and they will continue to fine tune the process. Mayor Rob Ford thanked staff for their hard work. . The sixth item on the agenda was the Town Manager Report. Bob Mcl.aurin, added discussed the funding grant to acquire transportation buses. The grant was made with the condition that the buses would be shared with Taos, New Mexico. They agreed that sharing the buses sounded good on paper but in reality is difficult. So the Town w sell our older buses to Taos to satisfy the spirit of the grant and will take place in the Spring o 1999. Councilmember Bob Armour asked about the status of the 1971 fire truck. ill f Bob McLaurin stated it will be sold to a volunteer fire department. Councilmember Bob Armour made motion to go into executive session, then to adjourn, the motion was seconded by Councilmember Ludwig Kurz. A vote was taken, the motion was unanimously passed, 7-0. As there was no further business, Councilmember Ludwig Kurz made a motion to adjourn, Councilmember Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 7~0. The meeting adjourned 8:10 p.m. ATTEST: Lore i Donaldson Town Clerk ~P Respectfully submitted, ~~ti~ Ludwig Kurz Mayor Pro-Tem • MEDIA ADVISORY April 22, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information 0#fice VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 21 Please Hate: The start time for the evening meeting has been changed fo 7 p.m., 30 minutes earlier than the previous start time. Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --DRB Report • During an update of the most recent Design Review Board meeting, Councilmembers inquired about the conceptual review of a proposed tree removal plan far the Vail Athletic Club. --Lionshead Master Plan Councilmembers accepted a staff proposal to revise the Lionshead Master Plan process by merging the remaining phase of stage 3 (development of height and mass framework} with stage 4 {develop and adopt master plan and design guidelines}. This will allow for discussion of bonus height criteria; housing generation policies; carrying capacity analysis; conceptual architectural guidelines; preliminary development standards; and preliminary economic analysis before decisions are made on height and mass. Next steps include information gathering by the project team during April and May, presentation of architectural and development standards to the Town Council and Planning and Environmental Commission in early June with a decision by the Town Council on height later in June. Councilman Michael Arnett suggested getting the Design Review Board involved in discussing architectural guidelines for Lionshead as soon as possible. Also yesterday, R.C. Stephenson, an attorney who represents a property owner on Forest Road, expressed concern about proposed height allowances on the West Forest Road tennis court site. For more information, contact Mike Mollica in the Community Development Department at 479- 2144. --Discussion of Ordinance Regulating Garage and Yard Sales and Providing for Temporary Signs for Garage and Yard Sales and Real Estate Open Houses In preparation for the evening meeting, Councilmembers reviewed a draft ordinance that would permit the sale of second hand goods at garage sales or yard sales within Vail's neighborhoods, so long as the safes are of anon-commercial activity. The ordinance also allows far the use of a temporary on-site sign that could be used to advertise either a garage sale or a real estate open • house. During discussion, the Council agreed to modify from 9 to 6 the maximum number of days a garage sale may be held per year at a residence and asked that one off-site sign also be (more} • TOV Cauncii HighlightslApril 21, 1998IAdd1 allowed. For more information, please see evening meeting briefs. On a related topic, Councilman Michael Arnett asked if the town can regulate the time frame in which a business promotes a "going-out-of-business" safe. Arnett said such sales that seem to go on for months negatively impact Vail's image. Town Attorney Tom Moorhead said such legislation is possible, although difficult, since first amendment rights are involved. --Discussion of Ordinance Regulating the Parking and Storage of Recreational Vehicles In preparation for the evening meeting, the Council reviewed an ordinance that would address the parking and storage of recreational vehicles within the town by preventing those vehicles from being stored on undeveloped lots or on grass. Several councilmembers wondered if the draft goes far enough in addressing neighborhood nuisance complaints, while others wondered if the problem was large enough to warrant such legislation. For more details, please see evening meeting briefs. --Discussion of Temporary Signs During Summer Construction in Vail Village In preparation for the evening meeting, the Council asked that second reading of an ordinance allowing the use of temporary signs during summer construction in Vail Village be modi#ied to include the use of additional lighting of the temporary signs subject to staff and/or Design Review Board approval and an extension of the program's end date to incorporate the Worldwide Church of God conference. 1=or more information, please see evening meeting briefs. --Information Update After learning the dates for the Worldwide Church of God conference, Oct. 6-12, . Cauncilmembers agreed to consider an Oct. 113 end date for second reading of the temporary sign ordinance for this season's Vail Village construction season. Announcements included: a project to reclaim damaged campgrounds at Sweetwater Lake is #aking place this Saturday as part of the area's Earth Day activities; nominations for the Mauri Nottingham Environmental Quality Award are being taken now through May 1 in three categories {individual, business and student); the Vail Police Department is sponsoring a reception April 22 to show off a ceiling file art exhibit featuring the talents of students from Red Sandstone Elementary School; the Association of Volleyball Professionals {AVP) event, previously scheduled for June 12-14, has been cancelled by the Vail Valley Tourism and Convention Bureau due to unpaid bills by the AVP from last year's event; the VVTCB is currently brainstorming other special events that could be scheduled yet this summer; the Colorado Municipal League conference will be June 23-27 in Breckenridge; the Vail Village construction meeting last week was well attended with the next meeting scheduled from 10 to 11 a.m. this Thursday at the Red Lion. --Council Reports Kevin Foley, a member of the Eagle County Regional Transportation Authority, said the authority wanted to thank the town for its recent transit contribution. Foley said Mike Gallagher, the former mayor of Minturn, will stay on as chairman of the authority. Sybill Navas reported on a recent meeting of the Northwest Colorado Council of Governments Water QualitylQuantity board meeting in which new storm water permitting regulations were discussed. Navas suggested being mindful of the regulations during code modifications that will follow approval of the Lionshead redevelopment master plan. Navas also inquired about the status of adopting water regulations as part of the town's code. • (more) TOV Council HighligiltslApril 21, 199$IAdd2 Michael Arnett reported on a recent board meeting of the Vail Valley Tourism & Convention Bureau, which included an update on planning far the 1999 championships; the Whitewater Festival; bookings by central reservations; and a customer satisfaction survey on short-term rentals. In addition, Arnett said there was a discussion about the possibility of conducting a survey in June to gauge public reaction to a proposed lodging tax ballot question. Also, Marc Hoffman, the VVTCB board chairman and general manager of the Marriott, has resigned to relocate to another property in Florida. --Other Councilmembers thanked the public and staff for last week's success in orchestrating the Common Ground public workshops. The meetings were productive and well attended, they said. Other events held last week included the community mixer and the Vail Recreation District candidates' forum. Sybill Navas expressed concerns about the schedule for re-sodding the Gore Creek Promenade area. The work has been postponed to the fall due to the inability to finish the work prior to the Whitewater Festival this spring. Also yesterday, Navas suggested taking a look at signs used in Frisco, Glenwood Springs and Walden as good examples of directional street signs. The town is currently undergoing a study to improve directional signs in Vail Village. Bob Armour thanked the town's department heads for preparing an employee breakfast last week. • Several Councilmembers wondered if the town discontinued paid parking too early this season. In response, Tawn Manager Bob McLaurin said it was costing the town more to operate the structures than the revenue that was being collected. Michael Jewett asked far clarification on distribution of the annual community survey. The survey was sent to those who receive mail delivery in Vail through a postal patron process, as well as to all absentee property owners. Ludwig Kurz noted that the opening for the 99 Championships has been pushed back from January 31, 1999, to January 30, 1999, due to the Super Bowl. Kevin Foley expressed concern that late night bus service to East Vail and West Vail is being cut off too early in the off-season. Foley also wondered how the town can get barriers or berms to mitigate the noise from I-70. In response, Larry Grafel, public works/transportation director, said the project was on a lengthy waiting list for state funding. However, because of Vail's topography, Grafel said a barrier wall might not be effective. Rob Ford said speeding trucks have contributed to the noise problem. Ford suggested looking at amufti-layered program that would involve a cooperative effort by local iaw enforcement authorities. Michael Arnett suggested having volunteers record the "how's my driving?" phone numbers and license plates of speeding trucks, then contact the trucking company to complain about the driver. Bob Armour reminded the Council that the North Trail has been closed by the Division of Wildlife until June 15 to allow for elk and deer migration. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas • --Citizen Participation There was no citizen participation. (more) TOV Cour<cil HighlightslApril 21, 19981Add3 --Ordinance Regulating Garage and Yard Sales and Providing for Temporary Signs for Garage and Yard Sales and Real Estate Open Houses The Council voted 7-0 on #irst reading to approve an ordinance that permits the safe of second hand goads at garage sales or yard sales within Vail's neighborhoods, so long as the sales are of a non-commercial activity. The ordinance also allows for the placement of one temporary on-site sign that could be used to advertise either a garage sale or a real estate open house. The ordinance allows garage sales or yard sales to operate for up to three consecutive days, but not more than six days per calendar year. Anyone hosting a garage sake would be required to fill out a sales tax exemption form with the Town of Vail prior to the event. Councilmembers had asked Town Attorney Tom Moorhead to draft the ordinance following complaints that the garage sale concept was being abused for commercial purposes (merchants unloading store stock}, which was causing parking and traffic problems within some neighborhoods and a loss of sales tax collections for the Town of Vail. Additionally, the Council had been approached by the real estate community to clarify use of temporary open house signs, which had previously been prohibited within the town. During discussion yesterday, Councilmembers suggested modifying the ordinance upon second reading to include: 1 }enlarging the temporary sign's maximum size; 2) allowing far one off-site sign; and 3} addressing the length of time a temporary open house sign can remain in place. Councilman Bob Armour said he wondered if the open house signs would create unnecessary clutter in town, noting that home sales in Vail are already strong. The ordinance will be considered far second reading at the June 2nd evening meeting. For more information, contact Moorhead at 479-2107. --Ordinance Regulating the Parking and Storage of Recreational Vehicles The Council voted 7-0 to table first reading of an ordinance that would address the parking and storage of recreational vehicles within the town. The postponement occurred after several Councilmembers questioned whether the legislation was strong enough to address problems associated with the perpetual storage of such vehicles within residential neighborhoods. As drafted, the ordinance requires recreational vehicles (travel trailer, pickup camper or coach, motorized dwelling, boat and boat trailer, snow vehicle, cycle trailer, utility trailer or van, horse trailer or van or similar vehicular equipment): 1 } to be stored on an approved parking area or driveway; 2) not to be used to conduct business from or for additional living space; and 3) the RV must be operational and have a valid license plate. During discussion, Councilmembers Michael Jewett, Sybill Navas and Rob Ford wondered if the ordinance should include a maximum number of days in which RVs can be stored an private property. But Councilman Michael Arnett said he worried that forcing someone to pay for storage elsewhere was similar to a tax. Arnett, along with Councilmen Bob Armour and Ludwig Kurz said they wandered how widespread the problem is. During public comment, Faye Scott, a resident of East Vail, said their current situation (with the continual view of an RV out their front door) has diminished their property values and has created a neighborhood nuisance. Although Scott complimented the town for attempting to address the issue, she asked that the ordinance be modified to include 1) meaningful fines and penalties; 2) establish aggressive time limits for parking the RVs in town; 3) designate atown- owned parcel for RV storage; and 4) defer action on the ordinance until more people are in town to comment. Next steps include a Council work session discussion to be scheduled in June with representaitveslrom the Police Department to discuss the problem in general, as well as enforcement issues, penalties, size limitations and time limits. Far more information, contact Town Attorney Tom Moorhead at 479-21 D7. --May 12 Meeting The May 12 meeting has been cancelled due to lack of a quorum. --Temporary Signs During Summer Construction in Vail Village The Council voted 7-D to approve second reading of an ordinance that allows for increased (more) TOV Council HighlightslAprii 21, 19981Add4 flexibility in the use of temporary signs within Vail Village between April and Oct. 18. The ordinance, to help mitigate construction impacts, is similar to legislation passed last year to assist merchants in West Vail during construction of the roundabout. In addition to directional signs for public property, the measure allows for one additional window sign per frontage limited to a coverage of 20 percent of the total window space (up from the current 15 percent coverage area} with signs covering no more than 14 sq. ft. (up from 10 sq. ft. of any window space). Also, Councilmembers yesterday added a provision that allows for additional lighting of the temporary signs subject to staff andbr Design Review Board approval For more information, contact George Ruther, senior planner in the Community Development Department, at 479-2145. --Design Review Process Presentation The Council received an update on efforts by the Community Development Department to improve its design review process. In particular, four actions have been undertaken over the past two years: 1 }creation of a customer service counter; 2) codification of development review standards; 3) creation of efficiencies in the development review process; and 4} clarification and improvement of the department's application forms. Ef#ective May 1, the department will undergo several additional improvements. Those adjustments include creation of a mandatory preapplication meeting with town staff; rejection of incomplete applications; encouragement of conceptual review by the Design Review Board earlier on in the development review process; and a two week extension of the development review process to allow applicants more time to make revisions before final review by the Design Review Board. Far applicants who don't need the extra two weeks, a "fast-track" review process will continue to be available for those who submit plans that are in compliance with the town's development standards after the staff's initial review. The process provides a 38-day turnaround (#rom the day the application is filed) far final review by the Design Review Board and a 59-day (or earlier) turnaround far a building permit. Councilmembers complimented the department for continuing to adjust the process to make it as user-friendly as possible for the town's applicants. For more information, contact George Ruther at 479-2145 or Russell Forrest at 479-2146. -Town Manager's Report In his Town Manager's Report, Bob McLaurin provided an update on approval of a $1 million federal grant that will be used to replace 8 buses. The grant, which was written in 1995, proposed a concept in which Vail would use the buses in the winter and Taos, N.M., would use them in the summer. McLaurin said that while sharing the buses sounded good on paper, it has proved to be much more difficult to implement. Therefore, McLaurin said, Taos has agreed to accept 8 of Vail's older buses to satisfy the spirit of the grant. The transaction will take place in the spring of 1999. UPCOMING DISCUSSION TOPICS Apri! 28 Work Session Presentation of Silver Wreath of Valor to Michael Heydon, a TOV bus driver PEC Review May 5 Work Session & Evening Meetings Cancelled due to lack of quorum May i2 Work Session Gancelled due to lack of quorum # # # • VAIL TOWN COUNCIL MEETING -- MINUTES TUESDAY, APRIL 7, 1998 7:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, April 7, 1998, a# 7:00 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:00 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Arnett Michael Jewett Kevin Foley TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. There was no citizen participation. . Councilmember Mike Jewett !eft to attend a caucas and will return. The second item on the agenda was the consent agenda approving the minutes from the meetings of March 3 and March 17, 1998. Councilmember Bob Armour made a motion to approve the minutes far the March 3 and March 17, 1998 meetings, the motion was seconded by Councilmember Sybill Navas. A vote was taken, and the motion passed unanimously, approved 6-0. The third item on the agenda was the second reading of Ordinance No. 3, 1998, amending Special Development District #30 {Vail Athletic Club} and Ordinance No. 2, Series of 1996, to allow #or a change in the number of dwelling units/accommodation units, modifications in common area square footage and GRFA, a modification to the EHU timing requirements, and amending the development plan in accordance with Title 12, Chapter 9, of the Vail Municipal Code. The Vail Athletic Club is located at 352 E. Meadow Drive, Parcels A & B, Vail Village First Filing. George Ruther, Town Planner, stated that the staff quantified the numbers as requested by Council. He read through the PEC memo and stated all changes per the Council request were made to the Ordinance. Mayor Rob Ford apologized to Stan Cope, representing the applicant, for the previous meeting ending earlier than expected. • Councilmember Bob Armour stated he is concerned this ordinance now gives the Vail Athletic Club another three years to do the project. He doesn't want the Vail Athletic Club • to keep extending the project. Stan Cope stated some parts of the project will happen this year and next spring. The intention is to complete the project. Councilmember Bab Armour asked if they would agree to change the completion date from three years to a specific date of July 5, 1999. Tom Moorhead stated that per the Town of Vail Municipal Code the extension is good for three years. Tom also stated that there are two issues to changing the time frame of this request, the municipal code and vested rights. Vested rights are regulated by state statute and the Town of Vail follows these regulations. Mayor Rob Ford asked what the consequences could be if the project is not done in the three year time frame. Councilmember Sybill Navas asked if it is possible to write an ordinance to override the vested rights statute of the State. At this time, Tam Moorhead left to read the municipal code for further clarification. • Stan Cope stated he would like a reasonable amount of time to complete the project. He also clarified the concerns regarding the snowrnelt system on the west side of the building and the trash enclosure. Since there is no trash enclosure plan, no snowmelt removal system is necesssary. Stan also stated the first two floors of the Vail Athletic Club have been remodeled. George Rather stated there was a question about the proper notification of adjacent property owners regarding this project. George stated for the record that the Community Development Department sent notification to the Mountain Haus Home Owners Association on January 23, 1998, with verification of the address from Eagle County's address of record. Tom Moorhead read Sections 12.9a-12, 12-9a-10, and 12-9a-4. The language contained is mandatory language. Tom reviewed Chapter 19, Vested Property Rights. The chapter does not create vested property rights but supports the state law, adapted by ordinance. Section 12-19-6 states that vested property rights are for three years. The effective date of approval is the date of original approval. Tom recommended Council to come to an agreement with the applicant as to the date of expiration of this amendment to the original Special Development District. Mayor Rob Ford asked if the Council could add to the ordinance that if this major amendment is not completed in the next three years that no furhter amendments could be • done. Tom Moorhead recommended #his ordinance state a specific date of completion, then the applicant could ask for an extension, However the Council may not approve the extension. Mayor Rob Ford asked if the staff could set a date to add to the ordinance. Stan Cope stated he would consider the date of May 1, 2000. Councilmember Kevin Foley asked about the completion of the two floors of the Vail Athletic Club and about the delay of their employee housing. Stan Cope statedaid the employee housing has been delayed but they are working with the Affordable Housing Team to buy and deed-restrict units and go beyond the minimum requirements. Councilmember Bob Armour made a motion to approve Ordinance 3, Series of 1998 on second reading with the changes previously requested and adding the expiration date of May 1, 2000 and striking the three year deadline. The motion was seconded by Councilmember Kevin Foley. After further discussion, a vote was taken and the motion was passed unanimously, 6-0. The fourth item on the agenda was frst reading of Ordinance No. 5, Series of 1998, . amending Ti#le 11, Sign Regulations, of the Municipal Code, allowing for temporary traffic control , directional and on-site window signs, and a special review process for temporary signs, due to the numerous construction projects in Vail Village during the 1998 summer construction season. George Ruther, Town Planner, stated on Tuesday, March 31, the Town of Vail hosted a Vail Village Contractor's Meeting. The purpose of the meeting was to have a discussion with the Town of Vail, the contractors, the merchants and the Vail Village property owners regarding construction in Vail Village during the 1998 summer cons#ruction season. During the discussion, it was suggested that the Town of Vail adopt an ordinance allowing far temporary traffic control, directional and on-site signs in Vail Village. The goal of the proposed ordinance would be to help minimize the negative effects of construction on Vail Village this summer season. It was suggested that the ordinance be similar to the temporary sign ordinance the Council passed last May to minimize the effects of the West Vail Roundabout construction on the West Vail merchants. George stated that changes were made to the ordinance per the Council's request at the afternoon worksession Mayor Rob Ford, stated far the record, this ordinance was created because of the amount of construction going on in Vail Village, and this is a temporary ordinance which expires in September of 1998. Councilmember Bob Armour made a motion to approve on first reading, Ordinance 5, . Series of 1998, seconded by Councilmember Ludwig Kurz. A vote was taken, the motion unanimously, 6-0. Councilmember Mike Jewett returned. Councilmember Mike Rrnett left the room for a few minutes. The fifth item on the agenda was Proclamation No. 2, Series of 1998, a Proclamation of Teacher Appreciation Week. Mayor Rob Ford read the proclamation for the record. Councilmember Sybill Navas made a motion to adopt Proclamation No. 2, Series of 1998, and was seconded by Councilmember Bob Armour. A vote was taken, and the motion passed unanimously, 6-0. The sixth i#em on the agenda was Proclamation No. 3, Series of 1998, a Proclamation for Days of Remembrance for 1998. Mayor Rob Ford read the proclamation far the record. Councilmember Sybill Navas made a motion to adopt Proclamation No. 3, Series of 1998 and was seconded by Councilmember Mike Jewett. A vote was taken, the motion passed unanimously,7-0. The seventh item on the agenda was Proclamation No. 4, Series of 1998, a Proclamation declaring the week of April 5-10 as International Building Safety week in the Town of Vail. Gary Goodell, Building Official, stated that municipalities from around the world are also proclaming this as International Building Safety Week. He also stated he is going to come in front of Council in a few weeks to ask the Council to adopt more current building codes. Mayor Rob Ford read the proclamation. Councilmember Kevin Foley made a motion to adopt Proclamation No. 4, Series of 1998, seconded by Councilmember Ludwig Kurz. A vote was taken, the motion passed unanimously, 7-0. The eighth item on the agenda was Proclamation No. 5, Series of 199$, a Proclamation Honoring American Athletes who Medaled in the 1998 Winter Olympics in Nagano, Japan. Mayor Rob Ford read the proclamation for the record. Councilmember Mike Arnett made a motion to adopt Proclamation No. 5, Series of 1998, seconded by Councilmember Bab Armour. A vote was taken, the motion passed unanimously, 7-0. . Councilmember Kevin Foley stated he would like to see some Vail names in Salt Lake City at the 2002 Olympics. . The ninth item on the agenda was a discussion of the Eagle County Recreation AuthoritylSchool District Intergovernmental Agreement for Berry Creek 5th. Tom Moorhead, Town Attorney, explained the concept plan considers the planning process jointly for the Miller Ranch property and the Berry Creek 5th property. The conceptual plan has been under consideration for approximately one and a half to two years. There have been several public meetings. The Eagle County Recreational Authority will be meeting soon and the Town of Vail representatives will need to have direction on what the Town of Vail's position is on this concept plan. Mayor Rob Ford is the representative. Councilmember Mike Arnett has a concern about the density and usages of the property. Mayor Rob Ford stated this council is not enamoured with the Town of Vail involvement in this concept. The Town of Vail Council's ability to withdraw is not feasible. Tom Moorhead stated #his has been an ongoing process since 199'1. He explained the past concepts of the properties. The Eagle County School District purchased the Mller Ranch property. The school district's goal is to provide housing for their employees. Further discussion ensued regarding possible partners {the Metro Districts in Eagle . County}, density concerns and employee housing. Mayor Rob Ford asked if this conceptual plan will enhance possible partners to come forth. Tom Moorhead stated that anything done to the property, jointly pursued, would be an asset. Councilmember Bob Armour stated the approved sketch plan had over 100 units, until it expired. He would like the Town divest itself of this property, sell it and bring the funds back to Vail. He stated by approving the concept plan, it confuses the plan for the Town to get out of ownership of the property. Bob stated that breaking up the property would not make this property attractive to future buyers. Councilmember Kevin Foley would like to see more employee housing on the site. Mayor Rob Ford stated we can't get the opportunity to move this along without approving the concept plan. Councilmember Sybill Navas asked if we approved the concept plan if we are also approving the intergovernmental agreement. Tam Moorhead stated the approval of the concept plan would not be approving the • intergovernmental agreement. The intergovernmental agreement is still in the draft stage. The transfer of property would be contingent upon certain agreements in place prior to transferring of the property. The intention is to reach agreement and follow through with the planned agreement. The Concept Plan is a concept and was the choice of the Eagle County School District and the Eagle County Recreation District. Tom Moorhead explained that the rest of the partners have approved the concept plan. The next stage would be to develop a sketch plan and come #o terms on intergovermental agreement. Councilmember Ludwig asked if this obligated the Town of Vail for any financial contributions and if we reject the concept plan at this time, does it go anywhere and what does it do to the planning. Tom Moorhead said the agreement and the planning costs would be split according to ownership. The sketch plan has been extended and additional planning costs would be incurred for the Berry Creek 5th property. if there is not agreement of this concept plan, the Eagle Count School District and Eagle County Recreation Distict would have to go forward with other plans. Councilmember Bob Armour moved to reject the concept plan, and was seconded by Mike Arnett. Further discussion ensued. • Councilmember Sybill Navas stated the Town still has the opportunity to vetoe the plan at the integovernmental agreement stage. She is in favor of approving the plan at this time. Bob McLaurin stated that as good stewards we need to continue to be involved in this process until such time the Town of Vail can get out of the property. Councilmember Kevin Foley asked when was the Eagle County Recreation Authority formed. Tom Moorhead stated the Town owns 60% of the property and the other entities own 40% of the property which constitutes the Eagle County Recreation District. A vote was taken, the motion was declined 3-4, {Councilmembers Sybill Navas, Ludwig Kurz, Mike Jewett and Rob Ford opposed). Councilmember Sybill Navas made a motion to approve the concept plan, the motion was seconded by Councilmember Ludwig Kurz. A vote was taken, and the motion was approved 4-3. Councilmembers Mike Arnett, Kevin Foley and Bob Armour opposed. The tenth item on the agenda was summary action by the Town Council regarding the Vail Valley Center Mayor Rob Ford stated there were concerns by the Town of Vail Council on this project. . He read the letter the Council sent to the Eagle County Planning Commission regarding the project stating the project should be denied as it is presently presented. The e~eventlh item on the agenda was an announcement of Common ground Public Meetings to be held Tuesday, April 14, 1998, from 9:00 a.m. to 11:00 a.m. at the Vail Cascade Hotel; and on Thursday, April 16, 1998, from 5:00 p.m. to 7:00 p.m. at the Sonnenalp Hotel. Mayor Rob Ford invited the public to attend the common ground meetings. The twelvth item on the agenda was the town manager's report. Bob McLaurin, Town Manager, added the Town is continuing to work with the Village property owners to improve streets and add a snowmelt system. They would like to have a special election in November of 1998. The bus schedule will continue through April 19th and the parking structures will remain open and will be free aftern April 13th. Councilmember Bab Armour stated the upper portion of Vail Mountain will stay open past April 19th. Bob McLaurin stated the Village merchants are talking about offering free lift tickets on the Vista Bahn this summer. • Mayor Rob Ford stated the Internet web site is now available. As there was no further business, Councilmember Ludwig Kurz made a motion to adjourn, Councilmember Kevin Foley seconded the motion. A vote was taken, and the motion passed unanimously, 7-0. The meeting adjourned at 8:25 p.m. Respectfully submitted, /~~ Ludwig Kurz Mayor Pro-Tem ATTEST: Lo~ei [J~onaldson Town Clerk ~,~~. L~ • MEDIA ADVISORY April 8, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 7 Please note: The start time for the evening meeting has beery changed fo 7 p. m., 30 minutes earlier than the previous start time. Work Session Briefs Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas • --Employee Anniversary Sgt. Mike Warren and Officer Brad Baldwin of the Police Department were each recognized for 10 years of service to the town. --Design Review Board Review During discussion of the most recent DRB meeting, Councilman Michael Jewett suggested the Council call-up DRB's approval of a staff decision to approve an exterior wall sign for City Market. Jewett, who said there had been a question as to whether the sign conforms to TOV's sign code, suggested calling up the matter within the required 10-day waiting period so as not to impede or delay the applicant's progress. Although Jewett's motion died for lack of a second, Town Manager Bob Mcl_aurin said the staff would research the matter and take appropriate action. For mare information, contact Dominic Mauriello at 479-2150. --Inclusionary Zoning Presentation Chuck Ogilby, a volunteer from the Vail Tomorrow Affordable Housing Team, presented examples of inclusionary zoning that have been approved in Whistler, Snowmass Village, Crested Butte, Telluride, Aspen and in other ski resorts. He asked the Council to move forward in adopting similar legislation within the Town of Vail to be applied to commercial projects. As proposed, Ogilby suggested using a formula similar to the Snowmass Village ordinance that would house 62 percent of a project's employees on site. A second tier would provide the balance of the 62 percent figure within the town's • boundaries. A third (and least desirable} option would provide acash-in-lieu formula (more} Vail Council HighlightslApril 7, 19981Add1 similar to the town's parking pay-in-lieu formula. Ogilby said the inclusionary zoning concept should be considered as afunding--and siting--source for housing during the Common Ground public involvement process. Because of the increased possibilities within Lionshead and other commercial areas, Ogliby said the increased possibilities for additinnal housing in Vail are "phenomenal." And, he said the concept would take the pressure off the possibility of using some of the town's open space parcels for the construction of affordable housing. Reaction by the Council was cautiously favorable. Councilman Michael Arnett said the proposed pay-in-lieu component could be helpful in generating the funding needed to pursue the possibility of adding housing to the tap deck of the parking structures, while Councilman Michael Jewett expressed concerns about equitable employee-employer relationships among those who would reside on- site. Mayor Rob Ford said the Town Council may well be moving in the direction of inculsionary zoning or an employee generation ordinance, depending upon the outcome of the Common Ground process. Ford said the controlling factor in the discussions in Vail and throughout the county will be the amount of available land for affordable housing. Ogilby said if the Town of Vail took the lead in such an effort, Eagle County would likely follow close behind. Chuck Ogilby can be reached at 476- 3070. --Discussion ofi Temporary Signs during Vail Village Summer Construction • In preparation for the evening meeting, the Council reviewed a dra#t ordinance that would allow for additional flexibility in the type and number of signs to be allowed on a temporary basis during the summer construction season in Vail Village. Up to 1 fi public and private construction projects are planned for the area between mid-April and mid- September, including the renovation of Slifer Plaza, installation of heated stairways at the Vail Village Parking structure and the Seibert Circle streetscape project. Weekly Thursday briefings have been scheduled for contractors, merchants, and property owners beginning at 10 a.m., April 16 at the Red Lion. Please see evening meeting briefs for a recap of the ordinance, which was approved on first reading by a vote of 6- 0. For mare information, contact George Ruther, senior planner, in the Gommunity Development Department at 479-2145. --Information Update Announcements included: Vail Village Merchant Assn. meeting at 8:30 a.m. April 8 at the Colorado Ski Museum; the Lionshead Merchant Assn. meeting at 10 a.m. April 9 at Montauk; and the Community Development Department's open house during International Building Safety Week. Town Manager Bob McLaurin presented an update on a recent meeting of the Vail Village Property Owners Assn. He said the organization has expressed interest in helping to cast-share a heated streets program. McLaurin said he's currently researching various financing mechanisms which could include creation ofi a special improvement district. McLaurin said it's possible the group could bring the matter to a public vote in the November 1998 election. Councilman Ludwig Kurz noted the timetable appears to be tigh#. (mare) Vail Council Highlights/April 7, 1998/Add2 --Council Reports Bob Armour gave an update on the status of two bills in the state legislature. HB-1200, which would enable a Vail Valley taxing district for marketing, has been heavily amended and will be going to a joint conference committee. Also, he said a fixed guideway bill has cleared another hurdle. The bill is supported by the Colorado Association of Ski Towns. Sybill Navas said the delegation from Mt. Buller, Australia, thoroughly enjoyed their visit to the Vail Valley last week. She said the group looks forward to hosting a reciprocal visit by representatives from the Vail Valley in August. Also, Navas reported on her recent attendance at a Northwest Colorado Council of Governments meeting in Jackson County. Michael Jewett said he, too, enjoyed hosting the Mt. Buller delegation. He said he Soaks forward to the creation of an equitable exchange program between the two parties. Rab Fard said the area mayors and town managers would be meeting on April 8 to continue their work in developing a meaningful relationship with the Eagle County Commissioners. Ford said the group was encouraged that proponents of the Vail • Valley Centre proposal asked that the matter be tabled to allow for additional revisions. Ford also encouraged participation in the Common Ground public workshops next week and announced that the expanded Town of Vail web page is up and running on the Internet. The address is vail.netltov. --Other Ludwig Kurz said he spent a day hosting a group from a ski resort in Austria recently. The group was particularly impressed with Vail mountain, he said, as well as the heated sidewalks and the Vilar Center at Beaver Creek. Michael Jewett thanked Town Manager Bob McLaurin and staff far working with the Colorado Department of Transportation to commit to install a guardrail an the South Frontage Road near the Ruins in West Vail . The work will be done this summer. Jewett had been advocating the project on behalf of a constituent. Sybil! Navas received confirmation that the Gore Creek Promenade area in Vail Village would be re-sodded this spring. She also reported that the fights are out at the East Vail interchange. In addition, Navas said she would fully support an inclusianary zoning ordinance. Michael Arnett said an inclusionary zoning ordinance or employee generation ordinance should be an essential component of the Lionshead Master Plan. On another topic, Arnett said that he and Ludwig Kurz attended a contractors meeting for the Vail Village summer construction season. Arnett stressed the importance of creating effective staging plans for both private and public projects to help minimize the impacts. (more} • Vail Council HighlightslApril 7, 1998/Add3 Councilmembers received an overview of next week's Common Ground public workshops scheduled for April 14 and 16. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Vail Athletic Club The Council voted 7-0 to approve second reading of a major amendment to the Vail Athletic Club Special Development District. The vote came after Councilmembers modified the ordinance to specify a completion date of May 1, 2000 after hearing from Stan Cape, the project's applicant, that same construction is planned far this year, with the bulk of the renovation to occur in the spring and summer of 1999. The town originally approved the VAC's application for a Special Development District in 1993. The most recent approval allows for modifications to the parking garage, restaurant, common areas and accommodation units, the conversion of one two-bedroom dwelling unit to a "presidential suite" accommodation units, and the expansion of one dwelling unit. Overall, the VAC will have a total of 54 hotel rooms, 3 dwelling units and 4 employee housing units. For more information, contact Mike Mollica in the Community Development Department at 479-2144. --Temporary Signs During Summer Construction in Vail Village The Council voted 6-0 (Jewett had left the meeting briefly to attend a caucus) to approve first reading of an ordinance that allows for increased flexibility in the use of temporary signs within Vail Village between April and Sept. 8. The ordinance, to help mitigate construction impacts, is similar to legislation passed last year to assist merchants in West Vail during construction of the roundabouts. In addition to directional signs for public property, the measure allows for one additional window sign per frontage limited to a coverage of 20 percent of the total window space (up from the current 15 percent coverage area) with signs covering no more than 14 sq. ft. {up from 10 sq. ft. of any window space). For more information, contact George Ruther, senior planner in the Community Development Department at 479-2145. --Mayoral Proclamations The Council approved four mayors! proclamations: Teacher Appreciation Week; Days of Remembrance for 1998; International Building Safety Week; and a proclamation honoring American athletes who medaled in the 1998 Winter Olympics in Nagano. Far copies, please contact Suzanne Silverthorn in the Community Information Office at 479-2115. • (more) i Vail Council Highlights/April 7, 1998/Add4 --Common Ground Public Workshop Notice Mayor Rob Ford encouraged community members to attend next week's public workshops on the Common Ground process. The workshops are from 9 to 11 a.m. Tuesday, April 14, at the Vail Cascade Hotel and from 5 to 7 p.m. Thursday, April 16, at the Sonnenalp Bavaria Haus. For more information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Berry Creek Fifth After a motion failed on a 3-4 vote to reject a conceptual plan for the Berry Creek Fifth property, the Council voted 4-3 (Armour, Arnett, Foley against) to approve the conceptual plan. The conceptual plan calls for pooling the 105-acre Berry Creek Fifth property with the adjacent 108-acre Miller Ranch property (owned by the school district) to create: an equestrian center, a 25-acre high school; a 40-acre recreation parcel; 28 acres of housing; an elementary school; the current middle school; 40 acres of open space on the easternmost edge of the Miller Ranch property; plus two alternative use sites as determined by the school district for such uses as a charter school, administration building, bus barn, or other educational uses. Although the other funding partners had previously approved the concept, Vail had veto power over the plan because of its 60 percent ownership status. The Council majority yesterday, while still advocating an interest in eventually selling Vail's ownership share, approved the concept, saying that the larger planning effort will better preserve the value of Vail's asset. Next steps include creation of an intergovernmental agreement that would allow far the redistribution of the parcels' ownership for future development. Other partners farmed by the Eagle County Recreation Authority in 1989 are the Town of Avon, Eagle County and four metropolitan districts (Arrowhead, Beaver Creek, Eagle-Vail and Singletree}. For more information, contact Tom Moorhead, Vail town attorney (who also serves as the recreation authority attorney), at 479-2107. --Vail Valley Centre Town Council Summary of Action Mayor Rob Ford read a letter sent to the Eagle County Planning Commission regarding the Council's continuing concerns regarding the Vail Valley Centre proposal. The letter is attached. --Town Manager's Report Bab McLaurin noted the fallowing: the Vail Village Merchant Assn. will possibly request funding from the town to assist with free Vista Bahn lift tickets this summer to mitigate construction impacts; discussions continue with the Vail Village Property Owner°s Assn. regarding the potential for a special improvement district to be created for heated streets; free parking in the structures begins April 13; and spring bus service begins April 20. Mayor Rob Ford announced the town's new Internet web site is up and running. The address is vail.net/tov. (more} Vail Council HighlightslApril 7, 1998/Add~ UPCOMING DISCUSSION TOPICS Aprll 14 Work Session PEC Review Lionshead Master Plan, Stage II1 Selection and distribution of Red Sandstone units/lottery Apri121 Work Session DRB Review Lionshead Master Plan, Stage Ill Town Council Review of DRB approval of Red Sandstone; Review of Resolution No. 6; and Review of Ordinance No. 4, re; Red Sandstone Elimination of SDD Apri121 Evening Meeting Lionshead Master Plan, Stage II! Second Reading, Ordinance No. 5, re: Village Care Signs for Summer Construction 1998 First Reading, Ordinance #4, Red Sandstone Elimination of SDD First Reading, Ordinance #6, Open House/Garage Sale Signs First Reading, Ordinance #7, Regulating Parking of Recreational Vehicles Resolution No. 6, Approving Red Sandstone USFS/Both Falls Burn Presentation of Design Review Process # # # • • WCIRK ~F.~~TClN MTNT_1TF,S Tuesday, May 26, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 26, 1998. All members were present with the exception of Rob Ford. Item No. 2, discussion and proposal for Ford Park managed parking for the summer season, 1998. ACTION REQUESTED OF COUNCIL: Approve the attached proposal, with the changes mentioned below, and direct staff to develop the final contract with Mountain Valet to provide for managed and charged parking for the summer of 1998 at Ford Park. BACKGROUND RATIONALE: The Ford Park Management Plan outlines the concept of managed parking within Ford Park. Attached you will find five objectives outlined in this plan, adopted by the Town Council on April 1, 1997, by Resolution #13, Series of 1997. Staff's strategy to manage parking, which includes: improving the safety on the South Frontage Road and Vail Valley Drive; the reduction in conflicts and congestion at Ford Park events; the increased use of the parking structure; and the encouragement of using alternative modes to access the park, are consistent with Goal Number ~ and its objectives. You will also find the proposal submitted by Mountain Valet which addresses the charged parking component of the Ford Park Management Flan. Some changes have occurred since this plan was submitted to staff: 1) Jeff Babb with VRI Mountain Operations has informed staff on 5/21/98 that the Bella Riva restaurant at Golden Peak will now be open this summer. As a result, the north parking lot at Golden Peak has been withdrawn from the available managed parking pool. Jeff has indicated the Children's Ski School lot will be available for management, if we so desire. Mountain Valet has not had an opportunity to respond to this change. 2) Because Mountain Valet may be unable to hire staff, assuming approval by Council on Tuesday, 5126198, the Vail Police Department will be managing the parking and colleting fees for the first two dates in May. Friday, May 29th, there will be a $5.00 per vehicle charge for parking; Saturday, May 30th, will be managed only. Although some members of Council maintained concerns about the pay-for-parking philosophy, and although Mike Jewett expressed concerns about the lack of RFP/RFQ process for selection of a private vendor as well as inconsistencies with the Town's overall parking program, including hourly rates charged in the parking structures, a . motion was made and seconded. A motion was made by Bab Armour with a second by Mike Arnett to approve the proposed Ford Park Managed i'arking Plan for the summer season of 1998. A vote was taken and the motion passed (5-1), Mike Jewett in apposition. r~ LJ • MEDIA ADVISORY May 27, 1998 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 27 Work Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas --DRB Review During a review of the most recent Design Review Board (DRB) meeting, Caunciimembers learned the town's application for DRB review of its Red Sandstone • Creek affordable housing development (in partnership with the water district) had been tabled until the June 3 meeting. Planners said the reason for the postponement was the submittal requirement had not yet been met. --Discussion of Ford Park Summer Parking Management The Council voted 5-1 (Jewett against) to approve a proposal for managed parking at Ford Park this season during 36 peak event days between now and Labor Day. (Peak event days occur when there are multiple events happening simultaneously at the park, such as an activity at the Ford Amphitheatre artd a softball tournament). The concept, as outlined at last week's Council meeting, calls for using a private company, Mountain Valet, to manage close-in parking at the Ford Park lot next to the Frontage Road, the soccer field lot, and the Children's Ski School parking lat. There will be a $5 per car fee to park in those lots on 27 days in which there are paid activities; the 9 other days would be managed, but parking would be free to coincide with the free nature of the event (with one exception, July 4}. The program is intended to improve Frontage Raad safety; reduce conflicts and congestion during peak events; increase usage of the parking structure; and to encourage alternate modes of transportation to Ford Park, including use of the new recreation path from the Village parking structure to the park. In addition, the town will increase frequency of a Ford Park shuttle bus that wilt provide drop offs an the north and south sides of the park every 7 minutes. Variable message boards and "event" signs will be used to inform motorists of the various parking options during the 36 peak days. During discussion yesterday, Councilmember Bob Armour • said he favored the concept because it supports the goals of the Ford Park (more) • TOV Council Highlights/May 27, i9981Add1 Management Plan adopted by Council a year ago. Armour also thanked the Vail Valley Foundation, Bravai, the Vail Recreation District, Alpine Gardens and the park's other user groups for endorsing the plan. Councilman Ludwig Kurz also complimented the user groups for their willingness to support the plan. He said the plan provides "choices" on those 27 critical days whereby people can park close and pay a modest fee, or continue to use the free parking structure. Councilman Michael Arnett also voted in favor of the program, noting that the distance from the parking structure to the ballfields is "less than two trips around the base pads." Although she voted to support the plan, Councilmember Sybill Navas expressed concerns about lack of consistency as well as the amount of subsidy that might be necessary to make up the shortfall between parking fees and the $40,000 cost to operate the program. Councilman Kevin Foley called the management plan a step in the right direction. Councilman Michael Jewett cast the dissenting vote, noting a list of concerns, ranging from lack of an RFPI RFQ process for selection of a private vendor to inconsistencies with the town's overall parking program, including hourly rates charged in the parking structures. Jim Lamont of the East Village Homeowners Association, among other things, urged the Council to increase the number of handicapped parking spaces at the park. The managed parking program takes effect this weekend with paid parking to occur an Friday, May 29th and featuring Pete Rose as a blues opener for the Ben Harper production at the Amphitheatre. Parking on the South Frontage Road will be prohibited during all events • this season unless both the Vail Village and Lionshead parking structures are full. in 1994, the town initiated a similar paid parking program, but the plan was abandoned following public and park user group opposition. The difference this year is the proactive support expressed by the user groups who say the park has now reached capacity. Last season there were 16 peak days at Ford Park; this year the calendar shows 37. For more information, contact Larry Grafel, TOV public works/transportation director, at 479-2173. --July 4th Weekend Discussion After hearing from Police Chief Greg Morrison about unruly activities that have been escalating on Bridge Street during major holidays, such as July 4 and New Year's Eve, the Counci! offered support for creation of apost-fireworks concert or event that would provide an activity for Vail's 18- to 23-year-old guests during the July 4th holiday. Fireworks in Vail and Avon wilt again bath be held on July 4 this year. Chief Morrison said the dual displays would be a benefit in that crowds would be dispersed between both communities. Kaye Ferry of the Vail Village Merchant Association also participated in the discussion. Although everyone agreed a concert would be a good idea, it was acknowledged that organizing such an event would be difficult given the short notice. --Information Update Councilmembers received an update on efforts to mitigate the impacts of construction in Vail Village. It was reported that the Vail Village Merchant Association and Vail • Associates have each matched the Vail Town Council's $5,000 contribution to help promote shopping and dining in the Village this summer. The funding partners are now reviewing a proposal from Brian Hall of Blue Creek Productions. (more) • TOV Council HighlightslMay 27, 1998/Add2 --Council Reports Kevin Foley reported on a recent meeting of the Eagle County Regional Transportation Authority as well as a Vail Recreation District board retreat. Ludwig Kurz presented Vail's Youth Recognition Award during the recent Battle Mountain High School award evening tp Tracey Phelan; a similar presentation will be made at the upcoming recognition ceremony for Vail Mountain School to Collins Canada. In addition, Kurz acknowledged last week's ribbon cutting for the town's seasonal housing development. He also forwarded a request by the Colorado Ski Museum to drop one month's rent payment due to the town's Transportation Center snowmen project which has impacted access to the museum. The museum site, on the third level of the Transportation Center, is leased from the town. Councilmembers agreed to consider the request and make a decision at an upcoming meeting. --Other Ludwig Kurz suggested increasing the typeface of the directional signs in the parking structure to increase readability. Michael Arnett announced the formation of a TOV softball team. • Michael Jewett inquired about a letter that had been sent to the town regarding the Common Ground public involvement process. Ludwig Kurz asked that Village construction updates be provided to Councilmembers on a regular basis to help track the progression. Councilmembers received an update regarding a fire at the Creekside Building in Vail Village. For details, contact Jeff Atencio with the Vail Fire Department at 479-2462. UPCOMING DISCUSSION TOPICS June 2 Work Session Discussion of Parking Programs, including "Park Free After 3" Lionshead Redevelopment Master Plan Appeal of PEC Decision re: Slifer Variance Denial June 2 Evening Meeting 1999 World Alpine Ski Championship Update Mauri Nottingham Environmental Awards Presentation First Reading, Ordinance #4, Red Sandstone SDD #4 Second Reading, Ordinance #6, Open House, Garage Sale Signs Second Reading, Ordinance #8, Supplemental Appropriation (more) t r . TOV Councii Highlights/May 27, 1998/Add3 June 9 Work Session PEC/DRB Review Review of DRB Approvai of Red Sandstone Lionshead Redevelopment Master Plan Joint Wark Session with PEC Employee Generation Discussion # # # • • iF . • VAIL TOWN COUNCIL -MINUTES TUESDAY, MAY 19, 1998 7:OD ~', M. The regular meeting of the Vail Town Council was held in the Tawn Council Chambers, on Tuesday, May 19, 1998. The meeting was called to order at 7:00 P.M COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Kevin Foley Michael Jewett Sybill Navas Bob Armour Michael Arnett ABSENT: Rab Ford, Mayor STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Diane Donovan, representing a group of five citizens, presented the Council with a letter regarding the town's Common Ground process. • She stated the group was not against affordable housing ,but urged the Council to look at other alternatives in providing housing that would not affect the open space program the town currently enjoys. A suggestion of the group was #hat any major changes regarding employee housing, including the use of Real Estate Transfer Tax (RETT) monies, be brought to a vote by the public. Attached to the letter was a list of 30 alternative approaches for funding and site selection for employee housing. Mayor Pro-Tem Kurz stated the Council was also concerned regarding the issues of employee housing and open space. The second item on the agenda was the consent agenda approving the minutes from the meetings of April 7 and 21, 1998. Councilmember Armour made a motion to approve the minutes as read and the motion was seconded by Councilmember Mike Arnett. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was the discussion by U.S. Forest Service regarding the Booth Creek Burn Project. Tom Johnston of the U.S. Forest Service presented a proposal to the Council regarding the proposed burn plan for the area of Spraddle Creek to Pitkin Creek. He stated the burn had originally been scheduled for February 1997 to include 2000 acres, but because of the concerns raised by the public had been scaled back to 534 acres, done in three phases, beginning in the fail of 1998. This would include Unit 1 (Spraddle Creek) in the fall of 1998, Unit 2 and 3 in spring 1999, and unit 6 in spring 2000. This would include cutting some areas with a chainsaw and burning. Bill Wood of the U.S. Forest Service spoke, stating that this scheduled burn would serve to mitigate the erosion problems and would improve the habitat for the bighorn sheep. The proposal also includes cutting a 125-yard wildlife corridor that would enable the bighorn sheep to move from the Pitkin Creek drainage to the Spraddle Creek area. Bill also stated the average age of the brush in this area was fi0 - 90 years. The proposed burn would result in an increased number of sprouts per plant. Councilmember Armour asked Wood if . he felt this was a fire waiting to happen. Woad responded yes, there was a lot of dead and dry aspen in the area and the winds would probably carry the fire downslope. Councilmember • Jewett inquired Into the possibility of the public being able to take advantage of the downed trees for firewood. Wood stated that it would be difficult to get access to the cuttings ,cut it coma be available at a minimal cost. Vail Fire Chief Dick Duran stated that his department was in support of the burn, stating that he had toured the area and wi#nessed the "fuel loading" conditions. Councilmembers Arnett and Kurz said they felt comfortable with the proposed plan and encouraged the Forest Service to move forward with their schedule. Mr. Woad staled that the next steps in the process included a formal decision to approve the plan and then a 45-day waiting period for any appeal to the decision. The Council thanked the Forest Service for their presentation. The fourth item on the agenda was the first reading of Ordinance No. 8, Series of 1998, an ordinance relating to Supplemental Appropriations to the 1998 Town of Vail Budget. Steve Thompson, Finance Director, presented the ordinance to the Council, stating that the majority of the changes involve roiling forward unspent 1997 appropriations ($2.1 million) and expenditures rela#ed to employee housing projects $g.5 million}. A#ter some discussion, Councilmember Armour made a motion to Approve Ordinance #8, Series of 1998, on first reading and Councilmember Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was Resolution Na. 7, Series of 1998, a Resolution renaming Vail Valley Drive, North of I-70 to Elkhorn Drive. George Ruther, Senior Planner, presented the resolution to the Council, stating that Community Development had been presented with a petition by the property owners (Town of Vail public works facility} in favor of changing the name, as it was confusing to residents and emergency services, not knowing where the street continues on the north side of I-70 and felt the best way to solve the problem was to rename the street, now that it is a residential area. Councilmember Armour made a motion to approve Resolution #7, Series of 1998, and Councilmember Navas seconded the motion. A vote was taken and the motion passes unanimously, 6-0. The sixth item on the agenda was Proclamation No. 6, Series of 1998, proclaiming June, 1998 Colorado Recycling Month. Mayor Pro-Tem Kurz read the proclamation for the record. Councilmember Navas made a motion to adopt Proclamation No. 6, Series of 1998. Councilmember Arne#t seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The seventh item on the agenda was Proclamation No. 7, Series of 1998, proclaiming May 17 - 23, 1998, as "National Public Works Week". Councilmember Navas made a motion to approve Proclamation No. 7, Series of 1998, and Councilmember Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Assistant Town Manager Brandmeyer reminded the Council and the public that the Public Works facility would be halting an Open House on Wednesday, May 20th, from 1 - 5 P.M., with free cash washes and tours of the new employee housing units. The eighth item on the agenda was the appointment of iwo Local Licensing Authority. Councilmember Navas made a motion to re-appoint William F. Bishop and Connie Knight to two- year terms. Councilmember Foley seconded the motion. A vote was taken and motion passed unanimously, 6-0. The ninth item on the agenda was theTown Manager Report. Town Manager McLaurin stated he had no additional information to add to the report. There were no questions or additions from Council. . ~, passed n' ousfy, ti-0. Th Hint item on th genda ated h had n dditionaf in~ additio fro Council. ~ ;~G.~. ~~ theTow agar Report. Town Manager McLaurin tion' o add to enore were no questions or Councilmember Armour thanked all the clean up volunteers headed by Community Development Director Russ Forrest, for their participation in the Vail Spring Clean Up Day. As there was no further business, Councilmember Armour made a motion to adjourn the meeting and Councilmember Arnett seconded the motion. A vote was taken and the motion passed unanimously, 8-0. The meeting was adjourned at 7:50 P.M. Respectfully submitted, ~~~ ~i Ludwig Kur , M yor Pro-Tern . ATTEST: ~ _ __ _ Lo ei onaldson Town Clerk Minutes taken by Mary A. Caster • =^ 4 ~WNOF ~AfL 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY May 20, 199$ Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS F'OR MAY 19 Please note: The start time for the evening meeting has been changed to 7 p.m., 30 minutes earlier fhan the previous start time. Work Session Briefs Council members present: Armour, Arnett, f=oley, Jewett, Kurz, Navas --Local Licensing Authority Interviews • The Council visited with Connie Knight, a member of the Local Licensing Authority, who has asked to be reappointed to the liquor board. The second applicant, William Bishop, also seeking reappointment, was unable to attend the meeting. The Council later reappointed the #wo at its evening meeting. During discussions with Knight, Councilmembers learned about efforts of the current 5-member board to address problems associated with the over serving of alcohol to Vail's bar patrons, as well as service to minors. One option would be to require establishments to receive mandatory TIPS training (Training Invervention Procedures for Servers of Alcohol). A meeting is scheduled for June 10 to probe alternatives in more detail. Also yesterday, Councilmembers expressed support for the proposed "Operation Shadow Keg" program and encouraged the Local Licensing Authority to move forward with implementation. For more information, contact Assistant Town Manager Pam Brandmeyer a# 479-2113. --PEC Review During a review of Monday's Planning and Environmental Commission meeting, Councilman Michael Arnett asked that a description of a proposal to reverse a staff interpretation be clarified as a "reversal" rather than as an amendment to the zoning code. The proposal would result in allowing residential structures to expand by 5QQ sq. ft. or less in allowable Gross Residential Floor Area (GRFA) without compliance with certain design requirements. The proposal was initiated at Arnett's request. --Review of 1999-2Q0t3 Biennial Budget Calendar The Council reviewed and accepted a budget calendar that reflects ongoing meetings and discussions between June 16 and Dec. 1. Issues to be decided during the budget process include parking rates, the future of "Park Free After 3," identification of a dedicated funding sources}for the facilitation of affordable housing, business license fee allocation, regional . marketing, and sales tax growth projections, among others. For more information, contact Town Manager Bob Mct_aurin at 479-21 Q5. (more) La RECYCLEDPAPEft ~- - TOV Highlights/5-19-981Add 1 • --Discussion of Ford Park Summer Event Parking Management Public Works/Transportation Director Larry Grafel presented a concept that would provide additional alternatives regarding access to Ford Park during 36 peak event days between now and Labor Day. (Peak event days occur when there are multiple events happening simultaneously at the park, such as an activity at the Ford Amphitheatre and a softball tournament.) The concept calls for using a private company to manage close-in parking at three lots: 1) the Ford Park lot next to the Frontage Road; 2) the soccer field lot;. and 3) the surface lot at Golden Peak. There would be a $5 per car fee to park in those lots on 27 of those days in which there are paid activities; the 8 other days would be managed, but parking would be free to coincide with the free nature of the event (with one exception, July 4). Grafel said the proposal ' is intended to improve Frontage Road sa#ety; reduce conflicts and congestion during peak events; increase usage of the parking structure; and to encourage alternate modes of transportation to Ford Park events, including use of the new recreation path from the Village parking structure to the park. Grafel said the concept would provide users with numerous choices in which to access Ford Park, including free parking in the Village structure. Also, he said the town will increase frequency of a Ford Park shuttle bus that will provide drop offs every seven minutes from the Village parking structure. In 1994, the town initiated a similar paid parking program during peak days at Ford Park. But the program was soon abandoned following public opposition. This time, Grafel said the user organizations, including the Vail Recreation District, Bravo and the Vail Valley Foundation, are supportive of the managed parking concept and have pledged to make it work successfully. Reaction by the Council was mixed. Sybill Navas suggested simplifying the program with paid parking during all 36 peak event days for added consistency, while Michael Jewet# said he could not support paid parking . at the park. Jewett also criticized the staff for not including a written proposal far Council review prior to the meeting. Michael Arnett, who expressed mixed feelings about the concept, said he strongly #avored improved information and directional signs to help visitors get to events in the park, while Ludwig Kurz and Bob Armour offered support. Kevin Foley asked for more information, including the dates in which the program would be managed. Councilmembers agreed to allow the staff to move forward with the concept, with final consideration scheduled for next Tuesday's meeting. For more information, contact Grafel at 479-2173. -~lnformation Update Announcements included a reminder about the open house for National Public Works Week from 1 to 5 p.m. May 20, and an invitation to attend a joint work session with the Planning and Environmental Commission regarding the Vaif Village Inn's application for a Major Amendment to Special Development District # 6 at 2 p.m, on June 8. Also yesterday, the Council authorized $5,000 from contingency funds to assist the Vail Village Merchant Association with a summer promotional campaign to help offset impacts caused by the construction. Brian Hall of Blue Creek Productions will make a presentation to the merchants at a construction update meeting Thursday this week at 10 a.m. at the Daily Grind. _..Councii Reports Kevin Foley gave an update on his involvement in the Year of the Child parade on April 30; the recent Vail Village construction meeting; Mike Mollica's farewell barbeque; and improvements to the Vail Golf Course and the Ford Park softball fields. Ludwig Kurz, who represents Council on the Channel 5 board, said a work session was being scheduled with the board to do some strategic planning. Sybill Navas reported the Special Events Commission authorized an allocation of $15,500 to the (more) . • TOV Highlightsl5-19-981Add 2 Vail Village Merchant Association for an event the weekend of Aug. 29. Also, she attended a Northwest Colorado Council of Governments Water Quality/Quantity meeting in Aspen in which an annual legislative report was given, as well as a discussion on impacts associated with the Endangered Species Act. Bob Armour reminded fellow Councilmembers of the registration deadline for the Colorado Municipal League conference to be held in Breckenridge. He said a Colorado'Association of Ski Towns meeting also had been scheduled to coincide with the conference. Michael Arnett reported that he had served on the selection committee for the Mauri Nottingham Environmental Awards. The awards will be presented a# the June 2 evening Council meeting. --Other Michael Jewett asked that he retain his assigned seating each week so he can readily access his desk drawer. Jewett also expressed interest in having some office space in the Municipal Buikding for Council's use. He also reported on a meeting of the Vail Valley Exchange in which the organization is planning to send a Vail Valley delegation to M#. Buller, Australia in late August. Kevin Foley reminded the staff about lighting repairs that are still needed at the East Vail Interchange ramp (maintained by CDOT). Foley also confirmed that a private residence at • Spraddle Creek, with its 44 exterior fixtures, is within the town's lighting code. During an update on the Slifer Plaza renovation bid, the Council agreed to move forward with the project at a cost not to exceed $540,000. Town Manager Bob McLaurin provided an update on the potential upgrade of the town's radio system now used by police, fire, bus and Public Works. Over time, the system must be switched from a UHF frequency to an 800 MHZ system as part of a federal mandate. McLaurin said the switch will be costly, as much as $800,000. He said it would be up to the Council to determine what year the switch should be made and how it should be funded. McLaurin also shared interest by Mayor Rob Ford to turn Vail's Fourth of July celebration into a family-friendly event. Over the past few years, the celebration has turned increasingly rawly with public drunkenness and other behavior that stands to tarnish Vail's image if it isn't addressed, McLaurin said. And lastly, McLaurin,and Finance Director Steve Thompson floated the concept of refinancing about $13 million of the town's debt to free up between $2 and $3 million between the years 2000 and 2005. McLaurin said the town would need to move forward with the action within the next 45 to 60 days if the Council is interested in continuing discussions on the topic. Next steps would include inviting an investment banker to an upcoming Council meeting to discuss the possibility in more detail. For more information, contact Thompson at 479-2116. Evening Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas • --Citizen Participation Diana Donovan, representing a group of five citizens, read a fetter to the Town Council regarding the town's Common Ground process. The process to involve citizens in determining where to (more} TOV Highlights/5-19-98/Add 3 • site affordable housing, parks, community facilities and open space, as well as to identify a dedicated funding source for housing, was launched in April and will be completed at the end of June. While Donovan said the five citizens are not against affordable pausing, she urged the Counci! to pursue solutions that won't jeopardize the town's existing open space. She also encouraged the Council to leave the current allacatian of the Real Estate Transfer Tax {RETT) in tact {rather than use a portion of the tax for housing}. The group also asked that any major policy change be brought to a public vats, including a change in the use of existing or future RETT funds or any change in the use of lands originally acquired to be preserved as open space. In addition, Donovan shared a list of 30 ideas that might stimulate creative approaches to funding andlor addressing the housing problem. I/or a copy of the packet, contact Donovan at 476-2789, --Discussion by U.S. Forest Service Regarding Booth Creek Project Burn Area The Council heard an update from Tom Johnston of the U.S. Forest Service regarding a proposal to conduct a prescribed burn on the hillside north of Vail from Pitkin Creek to Spraddle Creek. The burn was first proposed in February 1997 to include 2,OOQ acres, but has been scaled back in response to concerns raised by the public through a scoping and environmental assessment process. The current proposal forwarded to District Ranger Bill Wood of the White River National Forest calls for burning 534 acres in three phases over three years beginning in the fall of 1998. The proposal also includes cutting a 125 yard wildlife corridor that would enable bighorn sheep to move from the Pitkin Creek drainage to the Spraddle Creek area. The project is intended to address erosion problems and to improve the habitat far bighorn sheep. During discussion last night, Vail Fire Chief Dick Duran said his department supports the burn. After • touring the area and witnessing the "fuel loading" conditions, Duran said the prescribed burn is a better alternative than waiting far a fire to happen naturally. Councilmembers Arnett and Kurz said they were comfortable with the mitigation plan and encouraged the Forest Service to move forward with the burn, while Councilman Michael Jewet# suggested efforts be made to allow public access to the firewood that would be generated by the cutting of aspen trees that would create the bighorn sheep corridor. Next steps in the process include a formal decision to approve the plan by district ranger Bill Waod, then a 45-day waiting period to allow for an appeal of Wood's decision. Far more information, contact Johnston at 827-5715. --Supplemental Appropriation Council voted 6-0 to approve first reading of an ordinance authorizing an $8 million supplemental appropriation to the 1998 budget. Most of the changes involve rolling forward unspent 1997 appropriations ($2.1 million) and expenditures related to employee housing projects ($4.5 million}. For details, contact Ffinance Director Steve Thompson at 479-2116. --Resolution Renaming Vail Valley Drive, North of I-70, to Elkhorn Drive The Council voted 6-0 to approve the renaming of the street leading to the Public Works Shops north of the Vail Golf Course. Delivery drivers and others unfamiliar with the town's layout found the previous street address, Vail Valley Drive, confusing. In addition, this clarification is needed with the development of residential units at Public Works. The new street name, Elkhorn Drive, reflects the presence of elk and bighorn sheep in the area. The name was selected by the town's Public Works Department employees. --Proclamation Proclaiming June 1998 Colorado Recycling Month The Council voted 6-0 to approve this proclamation. For a copy, call 479-2115. . --Proclamation Proclaiming May 17-23 National Public Works Week The Council voted 6-d to approve this proclamation. For a copy, call 479-2115 and come join us (more} . TOV Highfightsl5-99-981Add 4 today for an open house from 9 to 5 p.m. at the Public Works Shops. --Local Licensing Authority Appointments The Council reappointed Connie Knight and Bill Bishop to the liquor board fortwo-year terms to expire June, 2000. --Other Councilman Bob Armour thanked all those who participated during Saturday's annual clean-up day. UPCOMING DISCUSSION TOPICS June 2 Work Session Discussion of "Park Free After 3" June 2 Evening Meeting 9999 World Alpine Ski Championship Update Presentation of Mauri Nottingham Environmental Awards First Reading, Ordinance #4, Red Sandstone SDD #4 Second Reading, Ordinance #G, Open House, Garage Sale Signs Second Reading, Ordinance #8 Supplemental Appropriation • June 9 Work Session PECIDRB Review # # # t~ f~J • • Town Council Special Meeting Common Grounds June 30, 1998 7:40 P.M. A special meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, June 30, 1998. The meeting was called to order at 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT: Rob Ford, Mayor' Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas Bob McLaurin, Town Manager Pam Brandrneyer, Asst Town Manager Tom Moorhead, Town Attorney The frst item on the agenda was the Welcome and Overview of the facilitation process by Judi Anderson-Wright. Judy explained the facilitation process for this evenings special meeting. The time limits for each person to speak will be limited to four minutes, three minutes for comments and one minute for wrap up. She also requested that as each person sign in and speak clearly so everyone can be heard. The second i#em on the agenda was a historical perspective by Mayor Rob Ford. Mayor Rob Ford thanked the audience for coming to tonight's meeting. He said this issue and debate is not new and has been around for many years. He explained the many years these concerns have been around, the projects involved, concerns and issues on past housing projects, and outcomes. He explained that at the last Town Council retreat the most important, critical issue to agreed upon by Council to address was the affordable housing issue. To be fair, open, honest and to reach the community has been the Council's goals. He expressed that Vail must remain competitive or it will die. Vail's tax increases are less than Gypsum's. The Real Estate Transfer Tax (RETT) funds used for this process will be from the Vail Golfcourse funds. He also stated the sense of community has diminished. • The third item an the agenda was the review o£ the Common Ground process and recommendation by Andy Knudtsen and Russell Forrest. Andy Knudtsen, town planner, explained the Vail Tomozxaw process and the Common Ground process which proceeded over the past few months. He stated how the specific uses and sites were chosen through the process and how the Town of Vail survey stated the issue of housing was listed as the number one issue facing the Town. He also explained the meetings that were held for Common Ground in April and June. He also took pictures of each site and placed them upon the walls in the Council Chambers fox public view. Russ Forrest, Community Development Director, explained the funding process, and used survey results to explain what community needs and desires were for housing and also the Common Ground meeting results. He also spoke about open space and park uses in the process. He explained where funds could be used for housing and how funds could be generated and preferred funding packages. Andy went through the themes that came from the workshops (orange sheet attached) and explained there were four other themes that were recent additions to the nine themes. The next steps would be to acquire open space and be kept as dedicated open space, park sites would be designed, Phase I housing sites would go through. the development review process. The fourth item on the agenda was community comments with Judy Anderson-Wright, facilitating. Judy reiterated to newcomers to the meeting the ground rules and time limits for the presentation. In addition a request was made that if the speakers were employers in Vail, to please state how many employees they have and how many units they provide for their employees. Kate Carey said Council was doing a great job in moving this issue forward. She is in favor of affordable housing, has been a resident since 1985 and feels Town of Vail needs additional housing. Flo Steinberg stated it's very important with so many people at the meeting that everyone identify themselves. She feels those who live in Vail should have a say in the process. She said it feels like deja vu that some people stated they were not involved with Vail Commons and didn't have a stay and now it's happening again. She is in favor of Common Grounds to maintain the community. Chas Bernhardt, a resident representing the Intermountain Homeowners Association and Citizens for Controlled Growth said the Association stands in firm opposition of using open space property for housing and they are ready to go to legal resources to uphold this stand. He also stated that a low response of the survey by the community shouldn't be used to sacrifice open space and they want this issue to go to the vote of the people. He personally contacted 232 z people in the neighborhood and only two people were proponents o£ housing in the Intermountain neighborhood. There are other options and open space should be used as open space. Council member Mike Jewett stated that the Homeowner Association representatives should have eight minutes to speak. Judy reiterated that the group had voted to have a limit of four minutes. Another vote was taken. The group came to consensus that representatives of associations had an additional three minutes to speak. Chas Bernhardt continued and read from newspaper articles regarding open space. Mar Lorimer, a West Vail resident since 1972 said having a housing problem doesn't mean it is a government problem. She does not feel it is a given that government should do something about housing. Frank McKibben, President of Vail Board of Realtors (over 500 members) and representing the Board of Realtors. The Board of Realtors have an overwhelming mandate to Council that neither RETT funds nor open space should be used for employee housing. This does not mean they are against employee housing. If there was a vote of the people to use funds, they would support it. Rob Levine, representing Lions Square Lodge, has 25 employees. In 19$9 he ran for Town Council, lack of affordable housing was major issue then and it is now, it will not go away. How many acres of open space does the Town of Vail own? Staff reported that the Town of Vail owns 1,200 acres of open space. Rob asked how many acres would be used for housing? Staff said a total of 19 acres would be used for housing. Rob stated that it was clearly appropriate to allocate 19 acres of open space for housing. Dave Schneglburger, stated he was not a NIMBY. He has been an owner since 1961 in East Vail. He would like every employee housing issue and open space issue go to a vote of the people, piece by piece. He has a real problem with social engineering and for sale housing is social engineering. He also stated that the Town shouldn't give things to people just because they live here and doesn't think tax dollars should be used to give people a piece of the Vail pie. Kirsch Sanders, a resident for 32 years and owns several Matterhorn units. She said her renters • 3 are not seasonal employees, her average rent is s$415/bedroom, and she leas 46 bedrooms. Matterhorn is one of the few genuine areas with affordable homes. She was told Donovan Park would be open space when West Vail was annexed into the Town. Paul Rondeau, a resident of Vail and also owns rental property. He wants to come up with a "middle ground" idea, take all the proposals and break it down by area and parcel. Would like the density of the lower bench of Donovan Park lower and TimberRidge have an additional 160 units. The town should have a specific methodology to score each neighborhood and area. Ghigui Hoffman, a resident for 22 years and property owner. She stated that turn-over is high fox her businesses. If there is to be economic diversity, there is a need for seasonal employees and there is a need for seasonal housing. She urges Council to vote yes on Housing. Jan Strauch, lives in Intermountain, stated Chas Bernhardt didn't speak for him as an Intermountain Resident. He was not represented or approached and applauds Council in their efforts and is supportive of Resolution No. 9. He stated every hard decision ever made ends up just like this and listed the past big issues the Town of Vail Council's have had to deal with. He stated 53% of the taxpayers are not represented here, they are the tourists. The Town needs services for them to come back to Vail. He said this was a town charter issue and it does not need to go to a vote of the people. He wants Council to vote yes. • Richard Leslie, second homeowner, congratulated the people at the meeting interested in making the town better. He also supported Council's efforts to meet and tackle the affordable housing issue. He also stated the community should congratulate itself for using the process. He stated this is a unique process. He is in favor of the Council to vote for this, and now. Dawes Wilson, has been in Vai124 years, and is a beneficiary of "social engineering". He bought a Vail Commons unit and stated if he hadn't been able to buy this, he would have had to move. Without the affordable housing he would have had to move away. He supports the decision to press forwaxd and enable other locals to stay here. Chuck Ogilby, owns 13 rental units and is a Vail Housing task force member. He stated two active Vail Housing task force members are gone because they couldn't afford to live here anymore. He applauded Paul Rondeau for coming up with a fresh idea. He stated the task force came up with other ideas such as inclusionaxy housing. These ideas need support and he is in favor of the plan since other ideas have not been supported. Jeff Gorsuch, local resident and business owner, participated in the Common Grounds process. He feels that the issue is the expedited process and not enlisting the community for site specific recommendations for this process. He is in support of employee housing and said the Bald Mountain area residents are in a corner and wants atwo-way dialogue. He also wants acceptance and consensus for housing, but not at all costs. He wants Council to keep the process and dialogue going. C 4 Sue Mason, lives in East Vail. She acknowledges she will have some employee housing in her backyard. She is a member of guest services and they are very short of employees. She is in favor of neighborhoods having input on density. If there are no employees, there will not be any guests. No guests, no mountain, then we all have to leave too. Kent Rose, a Vail resident, wants more affordable housing. He wants the process to move forward and doesn't feel 19 acres out of 1,200 acres is not a sacrifice. He said the funding of sales tax is not fair. The most fair is dipping into RETT funds and said this should not go to a vote of the people. Council should make up their own minds and vote on the issue for themselves. Jim Morter, local resident and business owner (26 year resident), said Council should move forward with Common Grounds vote. Council should take the effort of participants of Common Grounds and move forward and is not in favor of the Town Charter being changed. (He also wished Pam a happy birthday.) Dave Cole, a resident since 1972, is not an opponent of affordable housing, but doesn't know if this process is the way to ga. There was no mandate in the past for employee housing. His opinion is that this study should be slowed down and look at other sites in Town. He is against using RETT funds or lands unless it's put to a vote of the people. Wants the Council to look at funding from other sources, look at the business community and set up a special tax district far • business and commercial areas. He thinks it is unreasonable to put the burden on residential property owners. Kerry Donovan, a resident for 19 years, stated she does not want to use open lands for employee housing. Paul Johnston, a resident and recovering council member, said the Council can do something about housing and open space. Council needs to step up, take the heat and move ahead with Common Grounds. He said Mike Jewett was voted into make decisions, and he needed to make them. Council member Mike Jewett felt the last comment was a personal attack. Paul Johnston didn't feel it was a personal attack. Joe Joyce, owner of two businesses, and has been in the Vail Valley since 1989. He currently lives in Eagle-Vail. He said he wants Council to move forward on this issue, Vail has to move in the right direction. He has seen a drastic change in the last year and if we don't move now, this issue will be discussed a 100 years from now. He said 97% of Eagle County is open space, while 3% is developable land. He encouraged the Council to vote yes. C] Michael Staughton, a resident since 1974, has 75 employees, and owns 5 different units. He agreed with Kent Rose, and urges the Council to move forward with vote. Pat Barrett, a 14 year resident in Matterhorn, says he is not against employee housing but feels the process has been rushed and was done during the off-season. He feels that extreme amounts of seasonal housing is disproportionate in the Matterhorn area versus other areas of Vail. Greg Amsden, is an Intermountain resident. He said. densities are swayed, 55-75% is proposed to be located in West Vail and wants council to table issue until densities axe looked at more closely. He wants the same scrutiny for town parcels as private developments and supports employee housing. He said RETT should not be used for employee housing and felt public trust would be blown if this is done. There are still existing ways to use the RETT funds for open space and parks and until that is exhausted, RETT should not be used. Kathy Langenwalter, a 22 year resident, said we don't agree all the time and it was good to disagree. She felt the density is too high. Marianne Malloy, a second home owner since 1980. She said she would hate to see a "TimberRidge" in other areas of Vail. She is in favor of other employee housing but not the high density. Look into possible planned communities, where they don't own the land but own the building, is in favor of owner occupied units. Lower Donovan might be a mixed use . neighborhood. Valerie Fauland, a resident for 18 years. She has adeed-restricted unit with their home. The renter they had didn't meet the required hours. She carne to the town for help, but didn't get help on this problem. She said homeowners deserve Donovan Park and it should be kept a park. Cindy Burkes, an kntermountain resident since 1983. Says the residents were promised a certain amount of open space and a quality of life. There needs to be lower density. Bigger is not better. Compromise is needed. Open space and parks should have safe access, it is important to protect the children. She feels parks and open space very important, and feels employee housing is necessary. Charmayne Bernhardt, a resident of West Vail for 22 years, stated it is not good to take public land for private uses. Darwin McCutcheon, a business owner, said most of his employees had to work several jobs and had more jobs open than employees to fill them. He said Vail needs affordable housing and said service to guests is being sacrificed because of the lack of housing. Employees living down valley want to stay down valley. He is in support of moving forward and felt there was plenty of opportunities for the community to get involved in the process. Vail is running out of time to compete with other resorts. He urged the Council to go ahead. • Farrow Hitt, a Matterhorn resident, stated that a lot of hard work has gone into this process. I4e is opposed to parts of the plan, is not against employee housing, and is supportive of Council. He opposes Donovan Park being used for housing and opposes 480 seasonal employee housing units at Donovan Park. Other recommended areas of Matterhorn haven't been heard. Alice Parsons, a Matterhorn resident far 27 years and has had rental housing for 26 years, said no one has addressed the type of housing employees want. Employees really want a one bedroom or studio. She has told the Planning Department this in the past and would like to reinstate employees in lodging facilities as in the past. Gena Whitten, a 10 year resident, wants Council to keep open space and parks and does not support using RETT funds for housing. She feel the quality of service has gone down and there is an employee housing problem. Wants Council to Look at other funding sources. Sally Jackle, is a resident of Matterhorn. She asked Council to table the plan unless three changes are made; reduce the number of units (particularly rental units), fairly allocate units around tawn and don't use Donovan Park for employee housing. She also requested that if this is a phased development, there needs to be a mechanism so this is not waylaid during the process or more density is added at the end of phases if the need has changed. Judi Anderson-Wright announced that Council has decided to table the density segment of this • resolution tonight. Dennis Linn, an owner in Bald Mountain, feared that 5 or 10 years From now the bigger the business, more employees. When does growth of businesses stop? How much bigger and grander are we going to be. A question from the audience was, "What will be addressed tonight if density is not in the resolution?" Russ Forrest stated the funding is what is being voted on tonight. Flo Habernicht, a resident of Vail, stated Apollo Park was employee housing at one time and now it is a time share project. She said TimberRidge is not a good place to live and does not want this type of housing in Matterhorn. Matterhorn units have quite a few employee housing units already. Jeb Jennings, a Realtor and 20 year resident of the Vail Valley, said time and consideration is necessary for open space and parks to stay that way. RETT should be used for open space and not housing. He questioned if there is there a housing crisis when Vail Commons was not filled on the first lottery. He wants this to go to a vote. C7 7 Jerry Sibley, a resident and landowner since 19b8, wants to see the town progress. RETT has always been for open space and it needs to restricted for open space and open space needs to be protected. Acknowledges the need for employees but feels the issue needs to be solved without using open space. Wants to see some kind of trust started so that in the future open space cannot be messed with by future Town Councils. He said the Lower Bench of Donavan Park is a concern. This type of construction would not be acceptable in any other area of Town. There is a need to even things out in Town as far as number of units spread throughout town. He re- emphasized the need for a trust for open space. Paul Hymers, a resident of Glen Lyon for S years, is opposed to the resolution as it stands now. When Council zones land it creates a trust to the community and when you change the zoning, it impacts the community and their trust. He attended Common Crround meetings and was involved in the Vail Tomorrow process. Cautioned the Council in taking a shortcut to the conclusion and feels there was a rushed judgement to this process. He is against using RETT funds and the type of housing should be changed. James Johnson, an Eagle County Commissioner, stated the Council needs to go forward on the housing issue. He stated most families are moving down valley and Vail needs to keep its sense of community. He asked Council to move more slowly and involve the neighborhoods in decisions of housing in their neighborhoods. . Dick Cleveland, a west Vail resident, supports affordable housing and supports appropriate structures that fit the neighborhood and zoning. His concern is density, and leaving density out of the resolution. if you do that there is no basis for the financial part of the resolution without the density. He is opposed to seasonal housing and thinks it is a private sector issue. Vail Associates shows supply and demand requires them to address that issue. He wants neighbors that are year-round residents. Stan Cope, a manager of several businesses in Town and a property owner has been involved in the public process. He wants a community where people want to live and raise a family, he needs more housing for his employees. TimberRidge is here but it is outdated and needs to be brought up to par for employee housing. Holly Cole, a Vail Commons resident, has lived in Vail for 24 years, said if you could build more low density units like Vail Commons it would be great. Ron Mitchell, has lived in the area since 1981. He rented for 16 years, and became a one bedroom condominium owner because of assistance programs. He is not excited about additional housing, and says he found over 100 units available in b'ebruary in the newspaper. He wants open space to stay open space. • Judy Snow, a resident since 196b asked why Vail Associates can't use land an the mountain for seasonal housing and use buildings that are already in place for adding studios, apartments, etc. Mary Jo Bernato, a representive for the Glen Lyon area residents, stated the residents are concerned about using open space and parks for housing, the density, and the time needed to review proposals. She said if you take the density issues to the community, then take the funding sources to the community too. She asked that the Council table the whole process since the density was tabled and take it to a vote of the community. She stated that as it stands the Council is taking away the opportunity for community input. Pete Feistmann, a resident of Buffehx Creek, stated that the Council has received extensive public input through the Common Ground and Vail Tomorrow process. He said the primary responsibility is with employers. He asked what additional housing responsibility will employers have in the future. He said do not take open space away for employee housing. Let employers be responsible far uses of sites. He supports taking this to a public vote. Suzanne Sibley-Mueller, a Matterhorn resident and in the Vail area since 1976. She said she has raised her children here, owns several businesses and has employee housing. She said government does not belong in their business. She would like to share living in Vail with others but wants the promise of keeping open space enforced and keep them open spaces. • Diana Donovan, a Vail resident and business owner since 1965. She said she has employees, and has problems keeping employees that want to work 40-hour weeks, and will always have employee problems. She wants to keep Donovan Park a park. The Council made a promise to the community when they became a council member to uphold the codes, regulations and plans of the Town. The Open Lands Plan is one of the plans adopted by the Town. She read from the Open Lands Plan which stated that Donovan Park is designated open space. She stated the trust of the community will be broken if this resolution is passed. Karen Scheidigger, a resident since 1969, stated she collected and submitted a petition with over 100 signatures opposing housing at the Town of Vail manager property and Hud-Wirth property. She wants Council to honor the zoning of these spaces. The Town should not be involved in the development of the last properties in Vail and opposed RETT funds to be used for this process. Ginny Culp, a resident for 19 years, said she doesn't believe the Tawn can pass the resolution for funding without a process of what to do with it and density is an issue. Art Kleimer, a 22 year resident, said the "Dream" is being shattered. He said Council's breaking of promises has brought the community together. No one is opposed to affordable housing but feels the burden should be properly shared with the entire county. There needs to be a united solution throughout the county to solve this issue. He felt the timing is inappropriate and several significant players not here to participate. • 9 Ronald Jones, a West Vail resident, said the proposal affects him so much that he had to speak out. He feels there are many opportunities to buy existing property. He asked the Council when is enough growth enough? Kaye Ferry, a business owner and resident, and President of the Vail Village Merchant Association Said she supports the Council and wants the Council to adopt the resolution. She said process has been ongoing for two years, through the Vail Tomorrow and Common Ground process. She said everyone had a chance to participate. She urged the town council to remember why they were elected -for housing issues. Ann Essen, a property owner since the 1980's in East Vail. She wants to help others be able to afford to live in Vail and wants other homeowners to help support housing. There is very little land left and RETT is losing it's purpose. She said RETT is becoming a park's budget. She expressed that if Vail loses its quality service reputation, ratings will go down, and so will housing values. She asked Council to act now and is supportive of the resolution. Josef Staufer, resident and owner, has been here since the first winter of 1963. He said housing has always been an issue. He is in support of housing in his neighborhood, he has worked all his life and it hasn't affected neighborhood values. He feels it is important that we go on with the process. He said open space is not the right way to go but doesn't feel that residents corning in at the eleventh hour is appropriate when the process has been going on for two years. He also stated the Council can only respond to those who have voted and responded to the survey. He wished private enterprise could solve the problem but doesn't feel this will happen now. He doesn't support this issue going to the vote of the community. Dave Corbin, a resident of Edwards, does a lot of business in Vail. He has participated in the Vail Tomorrow process and other processes. The housing issue does not end in Vail. He feels the attacks on Council and staff are unfair. He reminded Council that this process has been going on for 2 years and this decision is only a part of the process. There will be many opportunities to make more decisions in the future. He said density and other decisions should be done on a site- by-site sirtuation. This resolution is just a beginning. An additional 129 acres of open space will be acquired through this process. He commended Council and staff for this resolution. Hermann Staufer, a business owner, and resident since 1964. He said he understands the concerns of West Vail residents. He said Vail is not number one any more, if you can't provide the services, we will continue to drop in the ratings even further. He urged Council to support the resolution, take the heat and do what they were voted in to do and to take a stand that employee housing will be salved. r~ 10 • Mike Wasmer, came to Vail in 1982, and owned a unit in Vail in 1984 and he works in Vail A question was asked of how many people took part in the Common Ground and Vail Tomorrow process. A show of hands showed most of people in room had participated. everyday. He admires the courage of the Council to make a difficult decision. He asked what do we want the community to be about and stated Vail has one of the highest ratios of open space in the country. The town needs to balance open space and smart growth. He requested the Town Council to move forward in their commitment to affordable housing. Judy asked if there was any further comments. There was a second round of speakers addressing the Council. Jeff Gorsuch addressed the Council again and stated the issue is not necessarily affordable housing. He felt there is a need to get other Eagle County residents and communities involved and feels the concerns are that people that care about the community have a right to last minute opinions. He urged the Council to table the resolution. Ghigui Hoffman said the Vail Valley Centre near Avon may become a pxoblem with 4,Q00 jobs added to the valley housing issues. Jerry Sibley asked if anyone is interested in getting a "trust" started for open space to meet with him after the meeting. Ginny Culp stated that if the Town is obtaining 129 acres of open space, use those acres for housing units and said that Tract C may be where housing should be built. James Johnson, Eagle County Commissioner, said this issue should be addressed valley-wide and that Vail issues are being pushed on the down valley communities. Housing is being forced down valley and if you can't solve the employee issues here, it will go down valley. Judy acknowledged and thanked the group for adhering to the ground rules and for attending the meeting. Andy Knudtsen addressed the issue of taking density out of the resolution should this be tabled. He stated the siting and uses would be addressed with the resolution. Funding could be broken down. He also explained that lowering densities will not affect funding. The fifth item on the agenda was Council discussion and decision. Council member Mike Arnett addressed the issues. He expressed that this is a county-wide problem but we cannot shuffle it down valley any Longer and need to address it now. Council realizes that densities need to be and will be evaluated on a site-by-site basis. The funding source is necessary now. He stated RETT funds being used would be the portion for paying off U 11 the Vaii Golfcourse. He explained there are six open spaces to be included in Phase I. The town has 1,100 acres of open space and will use less than 2% of open space to solve a housing issue. Evexyone in the room is committed to help. Council member Sybill Navas asked Tom Moorhead, Town Attorney about covenants in neighborhoods. Tom Moorhead stated covenants to Tract A, have municipal services on this tract. Tract A may be dedicated by owner for public uses. Tract A was conveyed without restrictions and does not limit development on Tract A. Andy Knudtsen stated that the additional 130 acres to be purchased will complete the open lands plan and that there are currently 385 dedicated open spaces in Town which does not include Ford 1?ark or the Vail Golfcourse. Council member Bob Armour stated he was involved in the Vail Tomorrow process and stated that everyone was concerned with housing, the community survey conveys the same concern. He also commented the Vail Tomorrow process won a Governor's Smart Growth award. There were lots of people involved in the process. The process is not perfect and it isn't easy. He understands that density and open space are issues. He also acknowledges that some of the housing will be ok and some will not be ok, that density needs to be refined and addressed • neighborhood by neighborhood. As for funding, he said the RETT funds limited to the golfcourse amount is appropriate and there are good starts in other funding areas. If we have private partners, we could limit Town of Vail funds. No housing at all is not an acceptable solution. He explained that with this resolution in place it will be a beginning. Council member Sybill Navas, stated she has been wrestling with this issue for a long time. She acknowledged that almost everyone has been supportive of housing but other issues are a concern. She agrees that housing is a prohlem, the community survey supports this issue, the lack of employees is an issue, quality of services and creating an environment that people choose to live, are all issues. She stated we need to commit to work together to solve the issue. The citizens Vail has do care. She is asking the community to put aside personal issues to see the bigger picture. The resolution will allow the ability to pursue funding, and maintain the integrity of individual neighborhoods. She said the RETT funds of $340,000 be used, which is balance of the Vail Golf course funds and should be used as a last resort. Mayor Rob Ford thanked everyone for attending the meeting. He expressed that the community should leave the meeting with an understanding that government has to go on. He said one part of the process was to be fair, open, and honest with community and the Council embarked upon the best process to get the community involved. He stated he wants continued community participation and he heard everyone's concerns on the density issue. The density will be solved on a local neighborhood level. The is not the end all, this process will continue. He acknowledged that open space and dedicated open space should be in a trust program. • 12 • Council member Mike Jewett made a presentation to Council Ike thanked everyone for their participation in process. He stated the issue was not housing. He said the real issue is the commitment to the process. He said the Council cannot approve the resolution without all the facts. His goal was to stall or slow the process and wants to table the resolution for at least a month. He explained that he didn't feel the Town included organizations or associations in the process. He said the Council needed to work with more groups, and there needs to be a vote by the people on any change of RETT, and allow a vote on the final plan. He wants to form a Town Charter review commission. There are too many conflicting issues and groups have a right to due process. He explained reasons why he wanted a charter review commission. He is in support of housing, but wants this to go to a vote of the people. He is opposed to a taxing district, there needs to be smaller units and lower density. He wants to continue the process and said funding from employers is critical. He is voting against approving the resolution.. Ginnie Culp asked if the decisions were predetermined before the meeting. Council member Ludwig Kurz stated the presumption of the outcome by Council member Mike Jewett is his supposition. He said the issue is housing not the process. He thanked everyone for their commitment in being at the meeting. He stated that most other resort communities are talking about the same issue of housing. This community is at a crossroads of remaining or being the best. He acknowledged there are other issues that need to be addressed in the process. The ability to provide world class service is key in retaining good employees and to be short- sighted would be detrimental to the economic vitality of this community. In regard to comments made about the promise to solve the housing issue; the promise to address the housing issue was the promise. The Town needs to work with the business community to help solve this issue. The process did not come out of nowhere it is not a railroad job. This is not the case. He reiterated that the process has been on going for quite a while and working with the neighborhoods and community will help solve some of the issues and benefit everyone in the long run. Council member Kevin Foley stated this is the highest turnout of community members the Council has ever had in the room and that stayed in the room. He thanked the Council and staff for their hard work as well as the members in the audience. He said there is a lot of work to be done, there are a lot of concerns, especially density. He would like to see Vail set an example fox other communities in Eagle County that we can work this out. Council member Sybill Navas made a motion to approve Resolution No. 9, with the recommendation to prioritize RETT funding., ranking funds to be used only if absolutely necessary and not to exceed $340,000. The motion was seconded by Council member Bob Armour. Council member Sybill Navas commented on the remark of the Council making up their minds ahead of time. She said the Council should be respected for the time put in to this issue and process. The meeting tonight was to look to the community to help make a decision and that the Council was listening to the community comments and concerns. • 13 .` • A vote was taken, and the resolution passed, 6-1, Council rrxexnber Mile Jewett opposed. The meeting adjourned at 11:40 p.m. p`N'' "' r~:"'~:•.,: Respectfully submitted, ~. ~Y ~ C`.aL~~.;~~i ~,.~~~ Ludwig Kurz '''11r++++++++""""' Mayor Pro-Tem • • ATTEST: ~_ Lorelei Dfonaldson Town Clerk ~,. 14 • WORK SESSION MINUTES Tuesday, June 23, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on June 23, 1998. All members were present with the exception of Kevin Foley and Sybill Navas. 1. Item No. 5 was an appeal of a PEC decision denying a request for variances at 193 Gore Creek Plaza Condominiums. The Council voted 4-1 (with Jewett in opposition) to uphold the PEC's denial of a variance request for property awned by Rod and Beth Slifer. The Slifexs had requested that an 18 sq. ft. bay addition be approved to make room for a round table in their dining room. In upholding the PEC's denial of the request, Council members said they could find no "physical hardships, practical difficulties, or extraordinary circumstances" that would enable the variance to be granted. 2. Item No. 9, the Public Works Tunnel Reconstruction Project. The original staff estimate of $485,000 for the Public Works tunnel reconstruction which included lowering the road so semi trailer trucks could access the Public Works facility rather than unloading on the South Frontage Road; installing a six foot sidewalk, which is a requirement for a CO to be issued for the employee housing; and drainage and utility improvements that will go under the South Frontage Road. After three attempts at value engineering by Alpine Engineering, the final bid from Viele Construction vacs $520,000. Because this bid contained no contingency staff believed a contingency, plus making up the shortfall could come from savings in other street capital projects as well as taking the final $10,000 from fund balance. Bob Armour moved, with a second from Ludwig Kurz, to approve the project at $550,000 total cost. A vote was taken and the oration passed unanimously, 5~0. 3. Item No. 10, the Vail Village Overlay Rebid. Two bids were received with Elarn Construction bidding this overlay at $38,337. Bob Armour moved, with a second from Mike Arnett, to approve this rebid. A vote was taken and the motion passed unanimously, 5-0. • ~OWNOF UAIL 7S South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY June 24, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office . VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE 23 Work Session Briefs Council members present: Armour, Arnett, Ford, Jewett, Kurz --Discussion of Employee Generation After hearing an overview on the employee generation tool (which could require developers to provide housing for a percentage of additional employees generated by new development), the • Council agreed to move forward in pursuing details of the concept. During the overview, Andy Knudtsen, senior housing policy planner, identified #ive policy issues to be determined by the Council. They are: 1) should new development be responsible for providing housing, in one form ar another, for the employees generated by the new development; 2) what options should be made available to the developers to fulfill their housing requirement; 3) what percentage of the total number of employees to be generated must developers house; 4) once the number of employees has been determined, how many units must be required to accommodate the number of employees; and 5) to what degree should the ordinance be tailored for specific uses, such as different types of commercial or residential uses as compared to consolidating the categories to .simplify the program. During discussion, Councilmembers favored an incentive/disincentive approach that would make on-site housing the most attractive option for developers, while a cash-in-lieu payment would be the least favored approach. Additional options could include housing employees off-site within the town's boundaries, housing employees at downvalley locations orbuy-downs. During discussion, Councilman Ludwig Kurz said it was time to look to all businesses--large or small--to get involved. He said he hoped a mechanism could be created that would allow a group of small businesses to get together to provide housing. Kurz also said he favored the cash-in-lieu approach as a "last resort." Councilman Michael Arnett reminded fellow Councilmembers of the community survey showing strong support for employee generation. He suggested finding a way that would enable existing businesses to master lease seasonal housing an a first come, first-served basis. Kaye Ferry, an owner of the Daily Grind coffee bar in Vail Village, said she was opposed to "another regulation" in the town. She also expressed equity concerns regarding the multiplier ratio that would be used to determine the number of employees that would need to be housed through employee generation. Her coffee shop, for example, doesn't generate the revenues a bar or restaurant does, she said. Jim Lamont of the East ViAage Homeowners Association suggested forwarding Knudtsen's report to • Eagle County and other jurisdictions in the hopes that they, too, would follow suit. Next steps include completion of an employee inventory within the commercial core area. Then Knudtsen will return to Council with examples of how a multiplier formula might be used as the Council begins to hone in on the five policy issues. For more information, contact Knudtsen at 479-2440. (more) Lea RECYCLED PAPER TOV Council Highlights/June 23, 19981Add1 ~-Lionshead Redevelopment Master Pian In its continuing discussions on height and mass and development standards for the Lionshead master plan, the Council reviewed six hypothetical redevelopment scenarios prepared by David Corbin of Vail Associates (Corbin also serves on the Lionshead master plan team}. The scenarios included razing and rebuilding athree-story structure to four, five or six stories; contrasting redevelopment by a third party developer compared to redevelopment by the condominium ownership itself, as well as adding on to an existing building {without atear-down). The scenarios showed the difficulties in making atear-down re-build project profitable or break- even, even with a doubling of density. Corbin said atear-down re-build project with a third party developer would need to generate sales of as much as $900 per sq. ft. (more than triple the current market) to justify such a project, or a tripling or quadrupling of existing density. Corbin cited "unnatural land costs" from housing to purchase existing dwelling unit that contribute to the difficulty. One scenario did offer some hope, however. By remodeling an existing building (without the need for a complete tear-dawn}, adding density and doing the project through the condominium ownership, a profit margin would be created that would enable funds for the remodeling of existing units as well as creation of new units. It was noted that the Antlers at Vail has scheduled a work session with the Planning and Environmental Commission to pursue such a scenario Next steps in the master plan process include a review of revenue implications of the building height scenarios, and approval of bulk, mass and height far the Lionshead Master Plan at the Town Council's July 7, 1998 meeting. For more information, contact Dominic Mauriello, project manager, at 479-2148. • --PECIDRB Review During a review of the recent PEC and DRB meetings, it was noted the PEC voted 4-3 to extend a conditional use permit for the Lionshead Children's ski school tent for another year. in voting to extend the permit, the PEC stipukated it would not approve an extension request for another year. --Discussion of Business License Fees by Vail 1st Representing a new organization called "Vail 1st," longtime businessman Joe Staufer presented a request to reallocate Vail's business license fee. Staufer, backed by representatives from the Vail Village Merchant Association and the Vail Village Commercial Property Owners Association, asked that the $318,000 in annual Vail business license fees be used to promote Vail-based events, training and other services which are geared towards increasing business in Vail. The money is currently allocated to the Vail Valley Marketing Board and used for regional marketing. As proposed, a 7-member board would be responsible for reviewing applications for business license fee funds and making recommendations regarding those Vail-based disbursements. Supporters said they're worried that downvalley competition has become a bigger threat to their businesses than competition from resorts such as Telluride and Steamboat Springs, which is why the marketing money should be redirected for Vail-based purposes. While West Vaii merchants tend to agree with keeping the marketing money focused on Vail activities, Howard Gardner of the West Vail Liquor Mart, suggested using an existing organization to appropriate the funds rather than creating another committee. The request from Vail 1 st will be considered as part of the Town Council's budget process, with an evening public session set for Tuesday, August 4, 1998. --Appeal of a PEC Decision Denying a Request far Variances at 193 Gare Creek Plaza Condominiums The Council voted 4-1 (Jewett against} to uphold the Planning and Environmental Commission's • denial of a variance request far property owned by Rod and Beth Slifer. (mare) TOV Council HighlightslJune 23, 19981Add2 The Slifer`s had requested that an 18 sq. ft. bay addition be approved to make room for a round table in their dining room. In upholding the PEC's denial of the request, Counciimembers said they could find no "physical hardships, practical difficulties or extraordinary circumstances" that would enable the variance to be granted. Mayor Rob Ford noted the Council's interests in adding flexibility to the town codes and said the Council could consider relaxing the hardship factor (through a modification of the town's codes) should community members support such a move. 1=or more information, contact George Rather in the Community Development Department at 479- 2145. --Village Core Construction Update The Council received an all-is-well report on the town's three construction projects in Vail Village. For details, contact Larry Grafel, public worksltransportation director, at 479-2173. --Ford Park Managed Parking Update During an update on the Ford Park summer parking plan, it was noted that a chip seal project is being wrapped up this week at the lot. Striping will occur in time for the July Fourth holiday. The July dates for $5 paid parking are: July i , 3, 4, 5, 6; July 10-12; July 15; July 17; July 19; July 22; July 24; July 26; July 29 and July 31. --Public Works Tunnel Reconstruction Project The Council voted 5-0 to approve a $550,000 bid and funding package to reconstruct the Public Works tunnel. The work by Viele Construction will include lowering the road so semi-trailer trucks can access the Public Works facility rather than unloading on the South Frontage Road; installation of a six foot sidewalk, which is a requirement for a certificate of occupancy to be used for the employee housing; and drainage and utility improvements that must go under the South Frontage Road. For more information, contact Greg Hall, town engineer, at 479-2160. --Vail Village Overlay Rebid The Council voted 5-0 to approve a $38,337 bid from Elam Construction for an overlay in Vail Village. The town rebid the project after receiving confusing bid amounts. For more information, contact Greg Hali, town engineer, at 479-2160. --Information Update Announcements included: a contract with Motorola for installation of the 800 megahertz system has been signed; the water district has asked about Town Council interest in pursuing a sewer treatment facility on 15 acres of town-owned land in Dowd Junction; a town budget workshop meeting has been changed to July 21; the Common Ground open house is June 25 from 5 to 7 p.m.; efforts are underway to create an advertising campaign that would promote Fourth of July safety in Vail; and utility and rent rebates have been extended to La Cantina and All Mountain Sports (tenants in the Transportation Center) to offset construction impacts. --Council Reports Bob Armour will be attending the Colorado Municipal League and Colorado Association of Ski Towns meetings in Breckenridge. --Refinancing Discussion of a Portion of the Town of Vail's Debt Councilmembers heard a presentation from Steve Jeffers, the town's bond advisor, on various approaches (negotiated sale, competitive sale, orcompetitive-negotiated sale) to refinance a portion of the town's debt. He said the town could refinance up to $7 million of its $24 million .7 (more) TOV Council HighlightslJune 23, 1998/Add3 debt, which would free up between $2.5 million to $3 million between the year 2000 and 2005. Councilmembers agreed to postpone a decision, pending the outcome of the Common Ground process, which has recommended refinancing as one of five funding options for affordable housing. For more information, contact Steve Thompson, finance director, at 479-211 fi. --Other Bob Armour inquired about color selection, process of approval, and installation of two skier sculptures at the Vail Village Inn. Staff will investigate. Ludwig Kurz, who attended Monday's Planning and Environmental Commission meeting on the Vail Village Inn major amendment to a SDD, expressed concerns about the PEC's commitment to a thorough review process. Kurz said he sensed the PEC members would rather rely on Council to make the hard poNtical decisions rather than rolling up their sleeves (PECj to make sound recommendations based on the town's codes, and regulations. Next, Andy Knudsten, project manager for Common Ground, provided a brief update on the process, including plans for this week`s open house, as well as the June 30 special Council meeting. Lastly, Police Chief Greg Morrison said the department is still inquiring about the possibility of helping to sponsor slate-night movie at the Crossroads theater on July 4 to give kids 21 and under something to do after the fireworks. UPCOMING DISCUSSION TOPICS Jerre 30 Specia! Evening Town Council Meeting, 7 p.m. Common Grounds Conclusion July 7 Work Session DRB Review Lionshead Master Plan Discussion Discussion of Ordinance #9, re: SDD #22 Discussion of Marketing Bilf July 7 Evening Meeting First Reading, Ordinance #9, re: SDD #22 First Reading, Ordinance #10, re: Design Review Trigger First Reading, Ordinance re: Model Traffic Code Marketing Presentation by Frank Johnson Parking Discussion Lionshead Master Plan July i4 Work Sesslon PEC Review # # # • VAIL TOWN COUNCIL -MINUTES TUESDAY, JUNE 16, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers an Tuesday, June 16, 1998. The meeting was called to order at 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Kevin Foley Michael Jewett Sybil! Navas ABSENT: STAFF MEMBERS PRESENT Michael Arnett Bob McLaurin, Town Manager Pam Brandmeyer, Asst Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Herman Staufer, a Vail restauranteur, appeared before the Council and suggested the town explore doing something special for visitors this summer due to the construction impacts in Vail, Village. Staufer suggested the town give away concert tickets, throw a party or distribute flyers that would make guests feet welcome while they're here. In anticipation of the next agenda item, Vail resident Ginny Culp expressed objections in the way the town prepared, distributed and tabulated the annual community survey. Culp said it was inappropriate to distribute surveys to Vail post office box holders (since the sampling would include people who didn't necessary reside in Vail}. She also objected to including the nonresidentslnonproperty owners in the overall tabulations and charged the town staff and Town Council members of biasing the survey questions (and tabulations) related to affordable housing. She said the Council would be better off monitoring the community's interests through direct phone calls and letters than a townwide survey. In addition, Culp criticized the town for its use of citizen involvement processes in its decision-making, calling them a waste of time and money for taxpayers who "have to live with the consequences." She then went on to criticize specific components of the Linnshead Master Pian process and the Cnmman Ground process, questioning the Council's willingness to listen to constituents. And lastly, Culp thanked the Council and the Public Works Department for assisting her with an on-going • volunteer clean-up program. . In response, Mayor Rab Fard said the Council was elected on a housing platform--now substantiated by the community survey--and that Council was prepared to move ahead with its pledge. He invited Culp to assist the town in developing future community surveys and explained relaxation of a Council policy that had previously limited citizen input during discussion of the Lianshead Master Plan during at a past Council wank session. Next, Vail resident Diana Donovan expressed frustration with the Lawn staff and Council for failure to respond or acknowledge a letter she'd presented to the Town Counci! at its May 19 meeting. The letter listed 30 suggestions for using Real Estate Transfer Tax funds in Vail, along with 39 ideas on how to fund affordable housing without using RETT funds ar open space. Later in the evening, she too, criticized preparation and validity of the community survey. The second item on the agenda was a discussion regarding the 1998 Community Survey Results. An overall summary of the town's annual community survey was presented by Chris Cares of RRC Associates, the Boulder-based research firm which prepared the study. Survey respondents listed housing as the top issue facing the town, followed by controlled growth/development and open spacelenvironment issues. Results also showed a slight decline in the satisfaction levels of many of the town's basic services when compared to the 1997 survey. Ratings for building inspections • and building permit turnaround, for example, dipped from 1997 to 1988, a possible reflection of the department's recent turnover in its staff. The "Park Free After 3" program received the highest satisfaction rating with a scare of 4.6 out of a passible 5.0. Respondents also gave high marks for snow removal, .bus service, emergency response by the Fire Department and an overall feeling of safety and security within Vail. An explosion in Internet access was also documented by the survey, as well as increased use of properties owned by second homeowners. During discussion, Councilmember Michael Jewett, referring to a slight decline in library ratings, said the town needs to fund more Internet stations at the library to reduce frustrations. The third item on the agenda was a Discussion of Parking Program for the 1998/1999 Ski Season. Although a final decision isn't scheduled until July 7, the Council reviewed and offered reaction to a series of recommendations on parking programs for the 1998/1999 ski season The Council was not in support of a proposal for summer parking. Support far continuation of the Free After 3 program varied with Sybill Navas and Michael Jewett expressing support. Kevin Foley suggested starting free parking at 4 p.m. Bob Armour, Ludwig Kurz and Rnb Ford each expressed concerns about how much subsidy the town should provide given other town needs and expressed disappointment in the lack of program's promotion by the business community. Councilmembers also expressed concern about a recommendation to restrict blue and value pass-holders from accessing the Village parking structure from November to March (to accommodate activities associated with the World Alpine Ski • Championships}. Instead, Councilmembers asked for additional flexibility for those pass-holders. Also, Council directed staff to explore a modest increase in the daily parking rates to help offset the free parking program. Prior to sharing their thoughts, Councilmembers first heard from members of the audience: Lew Meskimen expressed concerns about employee hardships that would be created by blue and value pass restrictions in the Village parking structure. He also suggested the taws be reimbursed far a portion of parking fees collected by the privately-operated valet service. Jack Curtin of Curtin-Hill Sports said the Park Free After 3 program contributed to an increase in his stare sales last year. He encouraged the Council to continue the program and suggested using business license fees, parking pay-in-lieu funds or some other business-generated fund to make up the shortfall. Representing the Vail Village Merchant Association, Kaye Ferry also encouraged Council to stay the course on Park Free After 3, noting the program helps retain employees who might otherwise choose to work downvalley. Ferry also said the recommendation to restrict blue and value passes from November through March was unacceptable. Rod Slifer of the Vail Village Commercial Property Owners Association encouraged continuation of Free After 3, noting it received the highest satisfaction rating in the community survey. Slifer also said a $2 fee for summer parking would be a mistake. Next, Nancy Rondeau, a Vail host, urged the Council to retain local drop-off access at Golden Peak. last season, she said the area was used nearly exclusively by the valet parking service and those who attempted to use the public drop-off weren't made to feel very welcome. Joe Staufer, a longtime businessman, also expressed support for park Free After 3; he wondered how businesses might have survived last season if the program. hadn't been in place. Joe also suggested asking for a subsidy contribution from Adventure Ridge. Herman Staufer added another voice of support for Park Free After 3's continuation, saying the program has worked well and was worthy of town subsidy. Staufer said • waiting until 5 p.m. far free parking would cause a hardship for employees. He also advised against summer parking fees. Also weighing in on the issue was businessman George Knox who suggested a status guo approach, as well as businessman Ron Riley who expressed disappointment that many businesses seemed to take the Free After 3 program for granted last season and failed to market the program. Riley suggested additional efforts to study the correlation between free parking and increased sales. The last to speak from the public was restaurateur Michael Stoughton who expressed concerns about recommended restrictions on blue and value passes. The discussion will be continued at the July 7th evening meeting. The fourth item on the agenda was a Resolution No. 6, Series of 1998, Library Deposit Transaction, authorizing certain employees to handle check deposits for library transactions. Town Attorney Moorhead presented the resolution to the Council, stating it was mostly a "housekeeping" resolution. After some discussion Councilmember Navas made a motion to approve Resolution No. 6, Series of 1998, and Councilmember Armour seconded the motion. A vote was taken and the motion passed unanimously, fi-0. Town Manager's Report. Town Manager stated he had nothing to add to the report. As there was no further business, a motion was made by Cnuncilmember Armour to adjourn the meeting and seconded by Councilmember Foley. A vote was taken and the motion passed unanimously, 6-0. The meeting was adjourned at 8:40 P.M.. Respectf submitted, _~.//1 ~~ Robert E. Ford Mayor ATTEST: .L,' or i D naldson Town Clerk w,~ . _ ~.~;•- ' r. W .~~'~ ~` ' ~~~~U/// " 9~/ll1ll1Ni1i1111U11ia~, ~; ~: • ~~'QWN QF VAIL 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY June 17, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE ~fi Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Presentation of March 1998 TOV Bus Ridership Study Linda Hill, president of Hill & Tashiro Marketing and Advertising, presented an overview i of a bus ridership survey. The survey was administered to riders on Vail's outlying routes as part of an overall market research study conducted by the Eagle County Regional Transportation Authority. Key findings are: awareness of the bus service comes from a variety of sources (referrals from friends, the Transportation Center, local newspaper, hate[ staff and travel agents); if the Vail bus service were not available, most said a personal vehicle would be the most relied upon method of transportation; residents reported making an average of 14 bus trips each week, while visitors expected to use the_ Vail bus an average of nine times each way during their stay; most riders felt the number ofi bus stops was dust right; employee riders were more likely to ng,# have a parking space provided by their employer {B3%} than to have a space provided {32%); overall satisfaction ratings were relatively high; and suggested improvements included a request to run the bus service later in the evening. Hill said the transportation authority is considering authorization of a similar ridership survey in August, plus a possible telephone survey to probe why people aren't riding the bus. She said the data would then be available far development of a marketing plan if the authority chooses to move forward. --Discussion of Parking Program far the 1998199 Ski Season In preparation for the evening meeting, Councilmembers reviewed a proposal for next season's parking program. The proposal, presented by Larry Grafel, public works/transportation director, is as follows: --No change in the daily parking rate fee structure --Replacement of "Park Free After 3" with "Drive After 5" --Status quo on $1,000 Gold Pass for unrestricted parking in both structures --Additional restrictions on the $525 blue pass which would prohibit parking in the {more} ~~~ RECYCLED PAPER TOV Highlights/6-16-981Add 1 Village structure from November 1998 to March 1, 1999, due to space constraints caused by the World Alpine Ski Championships. --Restrictions on the $5 per entry/exit Value Pass which would prohibit parking in the Village structure from November 1998 to March 1, 1999. --Ford Park would remains free, with the exception of event-related World Aipine Ski Championship activities. --Continuation of privately-operated valet parking program using space at Ford Park for the storage of cars. --Implementation of a $2 pre-pay fee for summer parking to help manage increasing summer #raffic issues. Overall, parking transactions were up while parking revenues were down by $255,240 last season. Sales tax was up $368,289 over last season, However, Councilmembers noted that the bulk of the sales tax increase occurred in geographic areas other than Vail Village and Lionshead. The valet program averaged 27 cars a day with a total of 3,901 cars parked during the season. Please see evening meeting,briefs for additional information. --Vail Valley Tourism & Convention Bureau Request for Reallocation of Council Funds Previously Allocated to Support the AVP (pro beach volleyball} Open at Vail The Council heard a funding request from Bill Brice of the Vai! Valley Tourism & Convention Bureau. Brice asked the Council to consider reallocating a $30,000 contribution that had been earmarked far the now-cancelled AVP pro beach volleyball Open at Vail. His proposal included a $5,000 request to fund a July 29 kick off for the Eagle County i=air and Rodeo to be staged in Vail, plus use of the remainder of the funds to enhance a series of special events leading up to the World Aipine Ski Championships. Later during the meeting, the Council voted 4-2 (Foley and Navas against) to reallocate $15,000 of the $30,000 request towards the County Fair and Rodeo event and selected Vail 99 events; the remainder will be used #o provide additional security during the July Fourth holiday. --Discussion of Design Review Trigger After reviewing a draft ordinance that was prompted by a suggestion from Councilman Michael Arnett (who was absent from the day's discussion), Cauncilmembers asked that the ordinance, which contained additional provisions, be simplified to address Arnett's concern about undue hardships caused by the current design review trigger which requires the paving of parking areas, placing utility service lines underground and other expensive modifications for minor renovations and allowing interior conversions in multiple-family dwelling units. Arnett had proposed increasing the threshold to 500 sq. ft. before the design review provisions are triggered. While that provision was contained in the draft ordinance, three other sections of the code were proposed to be amended: change type II employee housing units from a conditional use to a permitted use, reorganizing the conditiona! use chapter and allowing interior GRFA conversions for multi-family dwelling units. Jim Lamont of the East Village Homeowners Association suggested the need for consideration of allowing the "250" ordinance to be expanded to allow exterior additions on multiple-family dwelling units as an incentive to allow multi- family structures to be renovated, instead, Councilmembers asked that the Type II (more) • TOV Council Highlights/6-16-98/Add 2 employee housing unit revision and Lamont's concerns be addressed separately with only the design review trigger provisions scheduled for first reading on July 7. For more information, contact Dominic Mauriello at 479-2148. --Funding Proposal for August 1998 Sister Cities/Nail Valley Exchange Trip to Mt. Buller, Australia The Council voted 3 (Armour, Ford, Kurz) to 1 (Foley), with 2 abstaining (Navas and. Jewett) to appoint Councilmember Sybill Navas to join an Eagle Valley delegation that wilt travel to Mt. Buller, Australia in August. The action also allocated up to $4,000 in Council contingency funds to help pay for the sister cities trip. Navas, who represents the Council on the Vail Valley Exchange sister cities board, said she was particularly interested in learning more about consolidation of governments and regionalism during the trip, as well as continuing to strengthen the employee exchange program. Councilmember Michael Jewett, who also is involved in the Vail Valley Exchange program, had expressed interest in joining the delegation, as well, which is why he and Navas abstained from voting. --Discussion of Motorola Funding/Purchase of Radios The Council voted 5-1 {Foley against) to authorize an agreement with Motorola to install an 800 megahertz system for the dispatch center. The $800,000 proposal is $254,000 less than the "state contract" rate due to a partner sponsorship by Motorola for the 1999 . World Alpine Ski Championships. The Federal Communications Commission has given local agencies a timetable in which to convert to the 800 megahertz format. --July Fourth Planning After turning down a revised proposal to sponsor a concert in the Ford Amphitheater {intended #o provide an after-the-fireworks outlet for the under 21 crowd), the Council voted 4-2 (Paley, Navas against) to spend up to $15,000 to hire additional securi#y to assist the Police Department over the July Fourth holiday. --Village Core Construction Update During an update on construction in the Village core, Larry Grafei, public worksltranspartation director, indicated that all three town-related projects (Slifer Plaza, Seibert Circle, and the Transportation Center snowmelt project) are all on schedule. Also, effective June 15 construction hours in the Village have been tightened to reflect increased tourism activity. Permitted hours of construction are now 7 a.m. to 7 p.m. Sunday through Thursday; 7 a.m. to 4 p.m. on Friday; with no work allowed on Saturdays for any projects. Also, no construction will be permitted on July 3, 4 or 5. --Information Update Announcements included: managed, unpaid parking was scheduled to take place at Ford Park later that evening; the TOV employee picnic is July 31 at Ford Park; three drivers competed in the Colorado State Bus Roadeo with Curtis King winning the transit coach division and the mini-bus division. King now moves to the national competition in New York City in October 1998. (mare) ~, TOV Council Highlights/6-16-981Add 3 Town Manager Bob McLaurin received the go-ahead from Council to continue to probe the possibility of refinancing the town's debt. The town's current debt service is $22.9 million. By extending the payment period and locking into a lower interest rate, refinancing could free up between $2.5 million and $3 million between 1998 and 2QQ5. --Council Reports Kevin Foley reported on the recent Liquor Board meeting which was well attended by representatives from Vail's bars and restaurants. The overflow crowd caused .Foley to ask if better accommodations could be made in the future. ~ Otherwise, Foley said the meeting was productive in establishing a dialogue about the need for additional alcohol awareness training. Foley also complimented the Transportation Qepartment for the new bus stop at Golden Peak and reported on the recen# Vail Pass clean-up sponsored by the Eagle County Trails Committee. Ludwig Kurz reported on the annual board meeting of the Colorado Ski Museum and reminded cauncilmembers of an earlier request by the museum to defer rent due to construction impacts at the Transportation Center. As landlords of the building, the Council agreed to defer the $650 monthly payments far June and July. Sybill Navas said the Art In Public Places Board (AIPP) was interested in basting a reception for the merchants once the Jesus Morales art pieces have been placed in Seibert Circle. --Other Fallowing up on comments earlier in the meeting by Councilmembers Michael Jewett and Sybill Navas, the Council agreed to expand citizen input during the afternoon work sessions, so long as the new format doesn't inhibit dialogue among the councilmembers. Councilmembers agreed to a concept that would provide them with modest office space {a shared computer, file cabinet,:phone and meeting space} in the Municipal Building that would be available for access during regular business hours. Rob Fard asked if anyone on Council would be interested in attending a regional cooperation meeting in Summit County this week. Following up on a constituent request, Michael Jewett inquired about the status of the skateboard park in Lionshead. (It's open). Kevin Foley inquired about the status of the IGA between the town and the Eagle County Regional Transportation Authority. (It's coming). Evening Session Briefs • Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas (more) TOV Council Highlights/6-1 fi-98/Add 4 --Citizen Participation Herman Staufer, a Vail restauranteur, appeared before the Council and suggested the town explore doing something special for visitors this summer due to the construction impacts in Vail Village. Staufer suggested the town give away concert tickets, throw a party or distribute flyers that would make guests feel welcome while they're here. He compared this summer's Village construction to last summer's West Vail roundabouts project as "open heart surgery" versus a "tooth ache." . In anticipation of the next agenda item, Vaii resident Ginny Cuip expressed objections in the way the town prepared, distributed and tabulated the annual community survey. Culp said it was inappropriate to distribute~surveys to Vail post office box holders (since the sampling would include people who didn't necessary reside in Vail). She also objected to including the nonresidents/nonproperty owners in the overall tabulations and charged the town staff and Town Council members of biasing the survey questions (and tabulations) related to affordable housing. She said the Council would be better off monitoring the community's interests through direct phone calls and letters than a townwide survey. !n addition, Culp criticized the town for its use ofi citizen involvement processes in its decision-making, calling them a waste of time and money far taxpayers who "have to live with the consequences." She then went on to criticize specific components of the Lionshead Master Plan process and the Common Ground process, questioning the Council's willingness to listen to constituents. And lastly, Culp thanked • the Council and the Public Works Department for assisting her with an on-going volunteer clean-up program. In response, Mayor Rob Ford said the Council was elected on a housing platform--now substantiated by the community survey--and that Council was prepared to move ahead with its pledge. He invited Culp to assist the town in developing future community surveys and explained relaxation of a Council policy that had previously limited citizen input during discussion of the Lionshead Master Pian during at a past Council work SeSSlon. Next, Vail resident Diana Donovan expressed frustration with the town staff and Council for failure to respond or acknowledge a setter she'd presen#ed to the Town Council at its May 19 meeting. The fetter listed 30 suggestions for using Real Estate Transfer Tax funds in Vaii, along with 30 ideas on how to fund affordable housing without using RETT funds or open space. Later in the evening, she too, criticized preparation and validity of the community survey. --1998 Community Survey Results An overall summary of the town's annual community survey was presented by Chris Cares of RRC Associates, the Boulder-based research firm which prepared the study. Survey respondents listed housing as the top issue facing the town, followed by controlled growth/development and open space/environment issues. Results also showed a slight decline in the satisfaction levels of many of the town's basic services when compared to the 1997 survey. Ratings for building inspections and building permit turnaround, for example, dipped from 1997 to 1988, a possible reflection of the (more) TOV Council Highlights/6-16-981Add 5 • department's recent turnover in its staff, The "Park Free After 3" program received the highest satisfaction rating with a score of 4.6 out of a possible 5.0. Respondents also gave high marks for snow removal, bus service, emergency response by the Fire Department and an overall feeling of safety and security within Vail. An explosion in Internet access was also documented by the survey, as well as increased use of properties owned by second homeowners. During discussion, Councifinember Michael Jewett, referring to a slight decline in library ratings, said the town needs to fund more Internet stations at the library to reduce frustrations. Far a copy of the survey report, tali the Community Information Office at 479-2115. ~ . --Discussion of Parking Program for the 1998/1999 Ski Season Although a final decision isn't scheduled until July 7, the Council reviewed and offered reaction to a series of recarnmendations on parking programs for the 1998/1999 ski season (please see work session briefs for an overview of the recommendations). This, after hearing from 10 citizens, most of whom encouraged Council to continue the Park Free After 3 Program. A proposal for summer parking fees was immediately nixed by the Council. Support for continuation of the Free After 3 program varied with Sybill Navas and Michael Jewett expressing support. Kevin Foley suggested starting free parking at 4 p.m. Bob Armour, Ludwig Kurz and Rob Ford each expressed concerns about how much subsidy the town should provide given other town needs and axpressed disappointment in the lack of program's promotion by the business community. Councilmembers also expressed concern about a recommendation tv restrict blue and value pass-holders from accessing the Village parking structure from November to March (ta accommodate activities associated with the World Alpine Ski Championships). instead, Councilmembers asked for additional flexibility far those pass-holders. Also, Council directed staff to explore a modest increase in the daily parking rates to help offset the #ree parking program. Prior to sharing their thoughts, Councilmembers first heard from members of the audience: Lew Meskimen expressed concerns about employee hardships that would be created by blue and value pass restric#ions in-the Village parking structure. He also suggested the town be reimbursed for a portion of parking fees collected by the privately-operated valet service. Jack Curtin of Curtin-Hill Sports said the Park Free After 3 program contributed to an increase in his store sales last year. He encouraged the Council to continue the program and suggested using business license fees, parking pay-ln-lieu funds or some other business-generated fund to make up the shortfall. Representing the Vail Village Merchant Association, Kaye Ferry also encouraged Council to stay the course an Park Free After 3, Hating the program helps retain employees who might otherwise choose to work downvalley. Ferry also said the recommendation to restrict blue and value passes from November through March was unacceptable. Rad Slifer of the Vail Village Commercial Property Owners Association encouraged continuation of Free After 3, noting it received the highest satisfaction rating in the community survey. Slifer also said a $2 fee for summer parking would be a mistake; he humorously suggested the town instead consider paying people to park in the structure this summer given the construction impacts. Next, Nancy Rondeau, a Vail host, urged the Council to retain local drop-off access at Golden Peak. Last season, she said the area was used nearly exclusively by the valet parking service and those who attempted to use the public (more) TOV Council Highlights/6-16-98/Add 6 drop-off weren't made to feel very welcome. Joe Staufer, a longtime businessman, also expressed support for park Free After 3; he wondered how businesses might have survived last season if the program hadn't been in place. Joe also suggested asking for a subsidy contribution from Adventure Ridge. Herman Staufer added another voice of support for Park Free After 3's continuation, saying the program has worked weal and was worthy of town subsidy. Staufer said waiting until ~ p.m. for free parking would cause a hardship for employees. He also advised against summer parking fees. Also weighing in on the issue was businessman George Knox who suggested astatus-quo. approach, as well as businessman Ron Riley who expressed disappointment that many businesses seemed to take the Free After 3 program forgranted last season and failed- to market the program. Riley suggested additional efforts to study the correlation between free parking and increased sales. The last to speak from the public was restaurateur Michael 5taughton who expressed concerns about recommended restrictions on blue and value passes. The discussion will continue at the July 7 evening meeting. --Resolution No. 6, Library Desposit Transactions In a housekeeping measure, the Council voted 6-0 to approve a resolution that authorizes certain employees to handle check deposits for library transactions. UPCOMING DISCUSSION TOPICS . June 23 Work Session PEC/DRB Review Mtn. Haus Request to Proceed through Planning Process Appeal of PEC Decision re: Slifer Variance Denial Discussion of Business License Fee by "Vail First"~ Discussion of Ordinance No. fi, RV Parking Lionshead Employee Generation Lionshead Master Plan June 30 Special Evening Town Council Meeting, 7 p.m. Common Grounds Conclusion July 7 Work Session DRB Review Lionshead Master Pian Discussion Discussion of Ordinance #9, re: SDD #22 Discussion of Marketing Bill . July 7 Evening Meeting First Reading, Ordinance #9, re: SDD #22 First Reading, Ordinance #10, re: Design Review Trigger First Reading, Ordinance, re: Model Traffic Code Marketing Presentation by Frank Johnson Parking Discussion Lionshead Master Pian # # # • WDRK SESSInN A~iNUTES Tuesday, June 16, i 998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on June 16, 1998. Ali members were present with the exception of Mike Arnett. Item No. 5. Funding Proposal for the August, 1998, Sister Cities/Nail Valley Exchange trip to Mt. Bueller, Australia. Bob Armour moved, with a second from Ludwig Kurz, to approve up to $4,000 from Council contingency to fund Sybill Navas as the Council's primary representative for the August, 1998 trip. A vote was taken with Bob Armour, Rob Ford and Ludwig Kurz voting yes, Kevin Foley voting no, and Sybill Navas and Mike Jewett abstaining because of their connection to the Vail Valley Exchange. The motion passed 3-1-2. 2. Item No. 6. Discussion of Motorola Funding/Purchase of Radios. Following discussion regarding the UHF radio system now utilized by Nail's fire, police, public works and transportation departments, and in addition, discussion relating to the 1999 World Alpine Ski Championships and a special discount for a new 800 mhz radio system at 30% reduced price given the system is ordered in June, 1998. Sybill Navas moved and Bob Armour seconded to move in the direction of FCC compliance up to an amount of $800,000. An addition to the motion was that in 1998 an amount of $38,500 would be paid to Motorola to confirm this contract. Bob amended his second. A vote was taken and the motion passed (5-1), with Kevin Foley in opposition to that motion. 3. Item No. 7. Continued Fourth of July Discussion. Following a presentation of a variety of special event options including additional entertainment, lighting, video taping, etc., two votes were taken. Sybill Navas moved and Kevin Foley seconded to spend up to $10,000 for entertainment. A vote was taken with Sybill Navas, Rob Ford and Kevin Foley voting yes, and Bob Armour, Mike Jewett and Ludwig Kurz voted no. There being a tie, the motion failed. Anew motion was made by Bob Armour, with a second from Ludwig Kurz, to approve up to $15,000 to provide additional law enforcement support. This funding is to come from an allocation for special events funding originally approved for American Volleyball Pxofessionals. Because of their cancellation, $30,000 has remained unspent. The second part of the motion allowed for the remaining $15,000 balance to go toward a rodeo night in support of the Eagle County Fair and additional festivities to be held in Lionshead, as well as four events associated with the Vail Championship season events from November, 1998 to December 31st. Those include the parade of champions/street party - November i 4-15, 1998; a sports expo on November 21-22, 1998; a traditional tree lighting to supplement December 19, 1998; and New Years Eve -December 31, 1998. In support of the final championship season event scheduled an January 22-24, 1999, called the Vail Valley Winter Carnival, Bill Brice was requested to make an applicafion with the Special Events Commission for 1999 funding. A vote was taken and the motion passed {4-2) with Kevin Foley and Sybill Navas in opposition. 4. Item No. 10. Council Reports. Ludwig Kurz reintroduced the item of waiving rent for the Colorado Ski Museum because of the impact the Town's snowmelt construction has had on that facility, Council agreed to waive June and duly rents to the Colorado Ski Museum. • • • UU(lRK ~F.~~T(~N MTNTITF.~ Tuesday, June 2, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail .Town Council at their regular work session on June 2, 1998. All members were present. Item No. 2, Consideration of a request for funding by the Vail Valley Foundation to support a bid to host the 2001 World Mountain Bike Championships. On a show of hands with seven in support the Council approved to conceptually authorized expenditure of $100,000 to support the 2001 World Mountain Bike Championships. The request was made by Ceil Folz from the Vail Valley Foundation. A decision will be forthcoming in August as to whether Vail is the authorized host city for the United States at which time Council can proceed with further action. 2. Item No. 7, Other -Notification by Greg Hall of receipt of capital street maintenance bids. Council authorized the following expenditures and approved all bids as presented, with an appreciative thank you that these bids were under the Town Engineer's estimate. Work schedule A, chip seal East Vaii. The bid was approved for G.M.C.O. Corp. of Carbondale, Colorado to be completed by July 17, 1998. Bid amount $196,876.00. Work schedule B, slurry seal West Vail, Potato Patch and main Vail. Bid approved from Halco Patching & Sealing, Inc. of Aurora, Colorado to be completed by August 14, 1998. Bid amount $84,448.46. Work schedule C, Village overlay. This will be rebid with the work scheduled for September of 1998. The final bid was work schedule D, asphalt overlays, bus routes, West Vail and Sandstone. Elam Construction, Inc. of Grand Junction, Colorado was awarded the bid to be completed by September 3, 1998. The bid amount is $142,693.00. An additional note. Prior to beginning work, residences will be notified of the project, given contacts, and provided a description and calendar of what to expect. Any questions should be directed to Greg Hall. VAfL TOWN COUNCIL MEI/TING --MINUTES TUESDAY, JUNE 2, 1998 7:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, June 2, 1998, at 7:00 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:00 P.M. MEMBERS PRESENT: TOWN OFFICIALS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Arnett Michael Jewett Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. Steve Rosenthal, representing the Village Merchant`s Association, stated the Association has decided to match the funding ofi $5,000 toward the "construction murals". Vail Resorts is also matching the $5,000 bringing the total amount to $15,000. Steve said Brian Hal! came in with a budget that is under $15,000 to paint the construction walls in the Village with various murals and paintings. Sue Dugan, a Vail resident, thanked the Town Council for the great job on the addition of the West Vail Roundabout. She stated that the Avon roundabout sign program should be looked at by Council. She also thanked the Council for appointing Russ Forrest as the Community Development Director. Sue also said she thought there had been recreation vehicle rules already in place. She also expressed she felt there were too many rules as it is and there was not enough enforcement to maintain the rules and regulations we have in town. As for open house signs, she felt the ordinance needed to allow for more directional signs. She also stated she would like the Town to consider allowing more fences to be constructed in residential areas to address trespassing issues and also feels the town needs an animal control officer. Mayor Rob Ford stated there is an animal control officer that is presently contracted through Eagle County. He said the town counci! has also come to the conclusion that the Town needs its own animal control officer. The second item on the agenda was the consent agenda approving the town council minutes from the meeting of May 19, 1998. Council member Bob Armour made a motion to approved the town council minutes from the May 19, 1998 meeting. The motion was seconded by Council member Sybili Navas. A vote was taken and the motion passed unanimously, 7~~. The third item on the agenda was the presentation of the Mauri Nottingham Environmental Awards. Patrick Hamel, Environmental Health Officer for the Town of Vail, presented the winners and runners up of the Mauri Nottingham Environmental Award. Patrick thanked the members of award committee for their work. He presented the individual award to Ken Neubecker of Eagle for his participation in the Eagle River Cleanup and involvement in the Eagle River Water Shed Plan and on the environmental committee of the Vail 1999 World Alpine Ski Championships. The business award was presented to the Vail Alpine Garden for promoting environmental education and protection. The Vail Alpine Garden programs include xeriscaping seminars, nature walks and talks, adoption of rare plants, and involvement of Greenstar, an environmental certification program. The student award was presented to Eagle Valley High School for participating in the Environmental Education and Wetlands Project and Stream Watch program sponsored by the Colorado Department of Wildlife. The studen#s monitored temperature, #low, color and soil content of local wetlands and later planted shelter-providing trees and shrubs. • Runners up included Kim Walter in the individual category and the Trial Action Group in the business category. On behalf of the selection committee, Council member Mike Arnett thanked the contributors of the prizes. Mayor Rob Ford congratulated all participants and award winners. The fourth item on the agenda was an update on the 1999 World Alpine Ski Championships. Cell Folz, representing the Vail Valley Foundation (WF), updated the town council on the activities the WF is working on for the 1999 World Alpine Ski Championships. The WF has a finalized schedule, the Opening Ceremonies start on January 3Q, 1999 and the championships running through February 15, 1999. The Men's Super G was moved to Beaver Creek, and the Men's Slalom moved to Vail. There are some race schedule changes to accommodate the television prime time viewing schedule in Europe. There will be hospitality houses from Italy, Austria and Germany, and twenty different hospitality houses are expected. FIS personnel will be here in June to inspect and review courses, etc. FIS congress accredation system is ready to go and she outlined where all the teams will be housed. There will be 56 flag poles going up and staying up. The flags should be in place by July 4. KUSA, is the official Denver television station for the `99 Championships. Tag Hauer is the official timer, Delta and Swiss Air are the official airlines. There are 675 volunteer • applications already in. The Counci! thanked Ceil and the VV1= for alf their hard work and enthusiasm. The fifth item on the agenda was second reading of Ordinance No. 8, Series of 1998, Supplemental Appropriations from the Tawn of Vail General Fund, Heavy Equipment Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, and Facility Maintenance Fund, of the 1998 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. Steve Thompson, Finance Director, stated there was one modification to the ordinance, the drug enforcement grant is coming out of the General Fund and not the Police Confiscation Fund. This does not change the dollar amount of the supplemental appropriation. Council member Bob Armour moved to approve Ordinance No. 8, Series of 1998 on second reading, the motion was seconded by Council member Mike Arnett. A vote was taken and was passed by unanimous approval, 7-0. The sixth item on the agenda was second reading of Ordinance No. 6, Series of 1998, an ordinance amending Title 4, Business and License Regulations to Include Regulations for Garage and Yard Sales, an Amendment to Title 11, Sign Regulations to Provide for Temporary Signs Regarding Garage and Yard Sales and Real Estate Open Houses. Tom Moorhead, Town Attorney, said the requested changes were made to the ordinance as directed by Council. There is a provision for one on-site temporary sign and one off-site directional sign for both garage sales and real estate open houses. Additionally, the temporary sign for real estate open houses will be permitted during the period of time that the property upon which the sign is located is available for an open house presentation or three {3) days, whichever period of time is shorter. Tom also said he guessed the size of the temporary open house real estate signs was under three square feet and he had not been contacted by anyone from the real estate community. Council member Bob Armour stated that there was someone from the real estate community at the council meeting and asked Sue Dugan for her comments. Sue Dugan, a local realtor, stated the open house signs generally used are about 3 feet x 3 feet in size. She requested more directional signs be allowed for open house events because of the difficulty of getting people to some sites in town. Council member Mike Arnett stated the reason this ordinance was drafted was to address illegal sales of commercial goads in residential areas and it is not necessary to regulate garage sales by requiring exemption forms. Tom stated the municipal code does not address garage sales at this time. This ordinance permits garage sales to take place and no sales tax will be collected for these sales. He said the police officers, code enforcement officers and the finance department are in support of this ordinance. l~ ~J Council member Mike Jewett asked if this ordinance would prevent retail sales people to take goods from commercial establishments and sell the goods in residential neighborhoods. Tom stated this is correct. Council member Mike Jewett asked if open house signs are permitted now. Tom explained that open house signs are not permitted now. The police department picks up the signs upon complaints to their department. Mayor Rob Ford stated he has spoken with several members of real estate community, and they do not feel that the town needs to regulate signs and they recommend the Council table this ordinance indefinitely. Council member Kevin Foley stated the ordinance helps the code enforcemen# officers do their job. If the ordinance is tabled, the town won't be in a position to pick up open house signs, provide for garage sales, etc. Council member Sybill Navas stated the request to allow temporary open house signs came from real estate community saying they wanted to be allowed to have temporary open house signs. She was disappointed that there wasn't more representation from real estate community at the meeting. She is also concerned that the town has to regulate and write ordinances governing these issues. Tom Moorhead stated this ordinance will allow the activity already occurring to continue to occur and the ordinance is reasonable in its approach. He also reiterated that commercial safes activity is occurring in residential areas. Council member Mike Arnett stated a compromise would be to allow a conditional use permit for commercial goods to be sold at garage sales. Tom said this ordinance allows for that process to happen and we can do away with requiring an exemption form if necessary. Council member Mike Jewett made a motion to approve on second reading, Ordinance Na. 6, 1998, and was seconded by Council member Kevin Foley. Council member Sybill Navas asked if the motion could be amended to exempt the need for the exemption form. Council member Mike Jewett stated he would agree to amending the motion to delete the requirement for an exemption form and was seconded by Council member Kevin Foley. Council member Bob Armour asked which section of the ordinance this takes place. Tom Moorhead said he would add a sentence to Section 2 under the business and license section which will include language to waive filling out of an exemption form. A vote was taken, the motion passed with a vote of 5-2, Council members Mike Arnett and • • Mayor Rob Ford against. The seventh i#em on the agenda was the Town Manager's Report. Bob Mcl.aurin, Town Manager, stated they are looking at bond market changes, Motorola and and at increasing the town's presence on the Internet. He asked the Council to approve an IS position to be added to this department. He said it is prudent to advertise and fill the position now. He explained the department used to be four-man department and is presently atwo-man department. The Town has more computers and technology needs than in the past and feels the Town needs to move forward on this request. Council member Ludwig Kurz asked about the budget implications for adding this position. Bob stated the position may need to be partially funded by supplemental appropriations but they may be able to fund the position without a supplemental appropriation. Council member Ludwig Kurz supported this request. Council member Sybill Navas stated the town council has asked far more IS services and supports the request also. Council member Bob Armour stated Motorola needs to be aware of black out areas far emergency dispatch. Further discussion ensued regarding expense, signal concerns, and timing. Mayor Rob Fard announced there will be a Common Grounds meeting tomorrow and Thursday. As there was na further business, Council member Kevin Foley made a motion to adjourn, and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned 8:10 p.m. Respect ly submitted, Robert E. Ford ~ Mayor ATTE T: orel~ Donaldson Town Clerk ~rowrvoFVArL 75 South Frontage Road Yail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADV150RY June 3, 1998 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHL#GHTS FOR JUNE 2 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Lionshead Redevelopment Master Plan The Council reacted favorably to a presentation by Jack Zehren of Zehren and Associates regarding architectural concepts that would form the basis for design guidelines to be included in the Lionshead Redevelopment Master Plan. Those concepts include creation of a stated vision for the area that would draw upon Lionshead's connection to its western and alpine heritage in North America with use of appropriate materials from the local region, such as indigenous rock and wood. Other concepts include breaking up the exterior of a building with building step-backs and a variety of roof line heights, as well as creation of build-to lines to help frame the public spaces. Also presented yesterday were proposed development standards within the core area. Those concepts include increasing density from the current 25 dwelling units per acre to 4Q dwelling units per acre for redevelopment projects. Another concept is to exclude the addition of employee housing units, fractional fee units and accommodation units from the density count, as well as elimination of GRFA (gross residential floor area}, which is used to calculate interior square footage. Instead, the overall mass, bulk and density of a structure would be dictated by height standards, build-to lines, site coverage, and standards and guidelines. Mayor Rob Ford said the community would likely have a difficult time accepting some of the concepts. He likened GRFA to a baby's pacifier. As the Council considers the recommendations, Ford said the Council doesn't intend to build to the moon or take the lid off responsible development. Eager to settle on a building height policy for Lionshead, as well as an approach #or employee generation, Councilmembers approved the following schedule: June 9 work session Review spread sheets on density and composition of units, and building height scenarios . June 16 work session Discuss employee generation concepts (more) TM t~'~1 RECYCLEAPAPER TOV Council Highlights/June 2, 19981Add1 July 7 work session Review summary of economic impacts generated by multiple height scenarios July 7 evening meeting Final decision on building height --2001 World Mountain Bike Championships Bid/Funding Request by Vail Valley ' Foundation After hearing a presentation from Cei! Folz of the Vail Valley Foundation, Cauncilmembers offered their informal support to pursue the World Mountain Bike Championships in 20D1. The Council also expressed its non-binding support towards a $100,000 contribution from the town should Vail be selected as a venue. The selection timetable is as follows: bid packets due June 10; selection of a U.S. bid site in August 1998; and final selection of the world venue in June 1999. Vail successfully pasted this event in 1994 generating an overfbw crowd of over 40,000, plus 10 hours of television coverage and a boost in sales tax collections for the month by 27 percent. --Ford Park Managed Parking Update During an update on the recently-implemented managed parking program at Ford Park, Larry Grafel, public works/transportation director, said the kick-off was productive in that the program was effective in maximizing the use of multiple portals to the park. Most people, he said, accepted the concept of paid close-in parking (which was implemented on Friday) and free managed parking in the lots (which was implemented an Saturday). Implementation will continue to be improved far the remaining 34-day schedule, he said, with better informational and directional signs, as well as additional public information efforts. Observations from last Friday and Saturday include: high utilization of the recreation path along South Frontage Road from the Village Parking Structure to Ford Park; law utilization of the town's accelerated event free shuttle service; and acknowledgment that users had a choice regarding free parking versus paid parking. The managed parking program will return to Fard Park on June 16th to complement the adult softball program and Hot Summer Nights. Also, the Ford Park "parking -lot will be chip sealed and striped on June 11 as an additional improvement. Overall, Grafel said he's convinced the managed parking program is the right approach. He thanked Mike Ortiz from the Vail Recreation District, in particular, for his cooperation and support in notifying the softball players of the changes. For more information, contact Grafel at 479-2173. --Village Care Construction Update Also yesterday, Grafel provided an update on the town's capital improvement projects in Vail Village. The Seibert Circle construction is continuing with water work completed and additional demolition work to occur yet this week. Grafel said the project will be ready for foot traffic by the Juiy Fourth holiday. The Slifer Plaza renovation also is progressing, he said, with installation of the snowmelt system currently underway. Also, the snowmelt project at the Vail Transportation Center is running about four days • behind schedule, according to Grafel, as crews work to remove a feisty waterproof covering on the top deck. For more information, contact Grafel at 479-2173. (mare) i TOV Council HighlightslJune 2, 19981Add2 --information Update Announcements included: the joint session between the Planning and Environmental Commission and the Vail Town Council regarding the Vail Village Inn redevelopment application has been rescheduled from 2 p.m. June 8 to 2 p.m. June 22; April sales tax collections exceeded last year's collections by over 20 percent (primarily because Easter fell in April this year) putting ski season collections up 3.4 percent over the previous ski season, thus far; efforts are continuing to organize a post fireworks concert in Vail on July 4th to provide an outlet for the 15-to 22-year-olds who celebrate in Vail; and Councilmembers will meet for lunch June 8 from 11:30 a.m. to 1:30 p.m. at Seasons on the Green to discuss the Common Ground public process. Andy Knudtsen, project manager for the Camman Ground process, provided an overview of the public involvement schedule and distributed a packet that included a cagy of a petition signed by 90-plus members of the Intermountain neighborhood. The petition urges the Council to use aone-acre parcel of undeveloped town-land immediately west afi Stephens Park as a park expansion. Councilmembers were referred to a memo from Town Attorney Tom Moorhead indicating that although each parcel of land under consideration in the Common Ground process has natural and manmade characteristics, there are na legal impediments (covenants or otherwise) which would prevent the sites from being included in the recommended alternatives. Mayor Rab Fard tailed the upcoming public workshops this week a "defining moment" for Vail's housing policy. He encouraged his fellow Councilmembers to exhibit political will while challenging his constituency to improve Vail's sense of community by participating in the process. Next Greg Hall, town engineer, received authorization by the Council to accept bids on three street projects: They include G. M.C.O. Corporation of Carbondale for $196,876 to da chip sealing in Ford Park and all streets in East Vail, to be completed by July 17, 1988; Halco Patching_and Sealing Inc. Of Aurora for $84,500 to do slurry seal on all roads in West Vail, Potato Patch and Main Vail, to be completed by August 14, 1998; and Elam Construction Inc., of Grand Junction far $142,693 to do asphalt overlay on the bus routes in West Vail and Standstone, to be completed by September 3, 1998. A fourth bid, to overlay the Village core, will be rebid due to a calculation error by a contractor. Mayor Rob Ford asked that announcements be placed in the newspaper to give residents advance notice of the wank. --Council Reports Kevin Foley shared a copy of the new Shopping Guide to Vail, a collaborative effort between the Vail Village Merchant Association, the Lionshead Merchant's Association, Novas and the Tawn of Vail. Foley also said the Trails Committee had met and was beginning an inventory a# all trails in the county. Also, he said the Bicycle Colorado Guide is now being distributed. In addition, Foley asked that the Council be reminded . of upcoming events. {more) TOV Council Highlights/June 2, 199$/Add3 • Ludwig Kurz presented the town's Youth Recognition Award to Collins Canada during ceremonies at Vail Mountain School. He also asked that Town Manager Bab McLaurin become involved in discussions by the Colorado Department of Transportation to take over the rail corridor between Gypsum and Avon for a proposed demonstration light rail project. Sybil! Navas attended a board retreat for the Northwest Colorado Council of Governments, which recently lost its executive director. Navas asked that growth, transportation and regional planning be considered as issues to pursue in the future. --other Rab Ford thanked everyone far filling in for him while he was on vacation. He shared recent negative feedback from the community regarding proposed ordinances on the regulation of garage sales and recreational vehicles and said he was wiling to back off due to the perception of over-regulation. Evening Session Briefs Council members present: Armour, Arnett, Foley, l=ord, Jewett, Kurz, Navas --Citizen Participation Representing the Vail Village Merchant Association, Steve Rosenthal presented an update on a $15,000 campaign to promote shopping and dining in the Village during this summer's construction season. The money has been split between the Town of Vail, the Village Merchant Association and Vail Associates. Rosenthal said Brian Hall of Blue Creek Productions has been hired to create an entertainment area near Pepi's construction wall that will feature murals and periaktoids (3 dimensional construction art and information dispensers). Next, Sue Dugan of Vail presented several thoughts and suggestions. First, she thanked the town for the appearance and user-friendliness of the West Vail roundabouts. She suggested lane signs, similar to the ones in Avon, be used to improve the user-friendliness of the Main Vail roundabouts. Dugan also complimented the town for promoting Russell Forrest as director of the Community Development Department. In addition, Dugan urged the Council to reject proposed legislation that would regulate recreational vehicles, garage sales, garage sale signs and real estate open house signs. Dugan said approval of the ordinances would result in over- regulation by the town. And lastly, Dugan suggested the need for an animal control officer assigned to the town. In response, Mayor Rob Ford said the Council had come to the same conclusion on animal control (currently contracted out with Eagle County). He said plans to bring animal control services back within the town's auspices are currently being evaluated. {more} TOV Council Highlights/June 2, 19981Add4 --Maori Nottingham Environmental Awards Winners of the 1998 Maori Nottingham Environmental Awards were presented by Patrick Hamel, the town's environmental health specialist. In the individual category, Ken Neubecker of Eagle was selected for his participation in the Eagle River Clean-up. Kim Walter was runner-up for coordinating the Berry Creek Middle School recycle program. In the business category, the Betty Ford Vail Alpine Garden was selected for its numerous environmental efforts. TAG-Trail Action Group was named runner-up in the business category for addressing problems of soil erosion, water quality and wildlife conflicts on Colorado trails. And in the student category, Eagle Valley High School was selected for its wetlands project and .environmental education programs. The annual award, which recognizes outstanding involvement, actions or programs that protect the valley's environment, was sponsored by the Town of Vail, Haly Crass Electric, FirstBank of Vail, Vail Resorts and Images of Nature. For more information, please refer to the news release issued May 2$. --1999 World Alpine Ski Championship Update Cell Folz of the Vail Valley Foundation provided an update on the upcoming World Alpine Ski Championships. Opening ceremonies have been moved to a new day--Jan. 30--so as not to compete the with the Super Bawl, she said. Also, race venues have been finalized with 9 events occurring in Vail and 3 events in Beaver Creek. Television coverage will provide maximum exposure in Europe, she said, with broadcasts occurring during prime time. Already, the championships have brought numerous visitors to Vail far planning purposes. In April, 400 hotel rooms were booked during visits by various broadcast representatives. Then in June, a delegation of the event's international sponsors will tour the venues. Visits by the FIS inspection team also will take place, she said. In addition, Folz reported that 5fi flag poles would be installed by the July Fourth holiday along South Frontage Raad. to promote the championships. Also, volunteer recruitment is strong with 670 applications received, thus far. The - championships will require an estimated 1,500 volunteers. For additional information, contact Falz at 949-1999. --Supplemental Appropriations The Council voted 7-0 to approve second reading of an ordinance authorizing an $8 million supplemental appropriation to the 1998 budget. Most of the changes involve rolling forward unspent 1997 appropriations ($2.1 million) and expenditures related to employee housing projects ($4.5 million). Far details, contact Finance Director Steve Thompson at 479-2116. --Regulation of Garage Sales and Temporary Signs Regarding Garage Sales and Real Estate Open Houses The Council voted a-2 (Arnett, Ford against} to approve second reading of an ordinance that authorizes garage sales as well as the placement of temporary garage sale signs and temporary real estate open house signs within the town. The ordinance permits the sale of second hand goods at garage sales or yard sales within Vail's {more) TOV Council HighlightslJune 2, 199$/Adds neighborhoods, so long as the sales are~of a non-commercial activity. The ordinance also allows for the placement of one temporary on-site sign and one off-site directional sign that could be used to advertise either a garage sale or a real estate open house. The measure allows garage sales or yard sales to operate for up to three consecutive days, but not more than six days per calendar year. An earner provision that would have required garage sale sponsors to fill out a sales tax exemption form with the town prior to the event was dropped by the Council. During discussion, Town Attorney Tom Moorhead said the ordinance would codify common practices that are in conflict with the town's codes. For example, town codes currently prohibit garage sale and open house signs. Sue Dugan, a member of the real estate community, suggested additional flexibility in the number of directional signs used to promote open houses. In voting against the ordinance, Michael Arnett and Rob Ford said they were concerned about aver-regulation by the town. For more information, contact Tom Moorhead at 479-2107. --Town Manager Report Town Manager Bob McLaurin received approval from the Council to hire an additional staff member in the information services division to assist with the town's increased technology needs. The information services division manages the 911 emergency services system, as well as the town's phone and computer systems. Also yesterday, Cauncilmembers received an update an discussions with Motorola about the possibility of implementing a new 80g megahertz radio system. Councilman Bob Armour asked that caution be used in moving ahead with a system until the coverage area is improved. UPCOMING DISCUSSION TOPICS June 8 Luncheon [~ Seasons at the Green (11:30 a. m. to i:30 p.m.) Review Common Ground Workshop June 9 Work Session PEC/DRB Review Review of DRB Approval afi Red Sandstone Lionshead Redevelopment of Master Plan Joint Work Session with PEC Employee Generation Discussion June i8 Work Session Discussion of Ordinance, re: SDD #4 Discussion of Ordinance #7, re: RV Parking Lionshead Redevelopment Master Plan Discussion Discussion ordinance, re: Design Review Trigger Discussion of Park Free After 3, Parking Revenues/Sales Tax Final Season Numbers Bus Ridership Survey (more) TOV Gouncii Higi~fights/June 2, 19981Addfi June ~ 6 Evening Meeting TOV Annual Community Survey Results First Reading Ordinance, re: SDD #$ First Reading Ordinance #7, re: RV Parking First Reading Ordinance, re: Design Review Trigger First Reading, Ordinance, re: Model Traffic Cade Discussion of Park Free After 3, Parking Revenues, Saies Tax Final Season Numbers 1_ianshead Redevelopment Master Plan Discussion # # # • r-1 U WORK SF,SSION MINUTES Tuesday, July 28, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on July 2$, 1998. All members were present with the exception of Rob Ford. 1. Item No. 1, Site Visit and an Appeal of a DRB decision denying the applicant's request for a building separation in order to construct a detached garage with employee housing unit above, at 1694 Matterhorn Circle/Lot 12, Matterhorn Village. The Council is asked to uphold, overturn, ar uphold with conditions the Design Review Board's denying the applicant's separation request. Following discussion by Harry and Colleen Gray, owners of the property and Eric Hill, Architect for the property, as well as introductory information from Dominic Mauriello, Mike Arnett moved to uphold the DRB decision on the separation request with a second from Bob Armour. Further Mike Arnett amended his motion, with a second from Bob Armour, to include the following language: The Town Council finds that Design Review Board's decision to deny the proposed separation request was proper in accordance with provisions of Title 12, Zoning • Regulations, and that no significant site constraints exist on this property warranting such a separation. The standards and conditions of Title 12 have not been met. A vote was taken and the motion was passed (3-2-1) with Ludi, Bob A. and Mike A. voting in favor, Mike Jewett and Kevin Foley voting against, and Sybill Navas, having been out of the room at the time of the discussion and the vote, and therefore abstaining from the vote. • WORK SESSTnN 111fiNTTTES Tuesday, July 21, 1998 2:001'.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on July 21, 1998. All members were present. 1. Item No. 3, Budget Workshop. In discussion regarding the next biennial budget for the years 1999 and 2000, Council by consensus, approved moving to a five year budget, with the assurance that the ten year budget would continue to serve as a long term target. Discussion also was had in regard to refinancing the debt; however no decision was reached. A second decision was made by the Council, again by consensus, and that was to approve a 4% revenue projection for the next two years, 1999 and the year 2000. 2. Item No. 4, Vail Valley Exchange/Sister Cities International Request for a Staff Member to Join the Delegation to the Delatite Shire in August, 1998 and to Approve k'unding. Mike Arnett moved with a second from Bob Armour to approve up to $3,800 from Council contingency to send Russell p'orrest to the Delatite Shire in August. A vote was . taken and the motion passed unanimously, 7-0. • VAIL TOWN COUNCIL -MINUTES TUESDAY, JULY 21, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, July 21, 1998. The meeting was called to order at 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Asst Town Manager Tam Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Josef Staufer, a Vaii resident, continued his support of the Common Ground housing initiative and requested the Town could appease neighbors by scaling down the density of the projects. He also stated the community • should consider raising the Real Estate Transfer Tax by ~/% to pay for the plan. He also stated that business and hotel owners should contribute and pay a portion of development costs to pay for affordable housing, employers that create a need for seasonal housing should pay for it. The seconc! item on the agenda was a presentationlslidellecture by Professor Erika Doss regarding Art In Public Places. Nancy Sweeney, Art in Public Places Coordinator introduced Professor Erika Doss, history professor and author. Erika Doss presented a side show to Council and made a presenta#ion on the importance of public art, civic identity and involvement in the arts. Public art traditionally meant memorials and it also is meant to beautify the area. She gave many examples of public art. The public art controversy stems from political posturing, cultural democracy, etc. She said democratic expression can be a revitalization of cities and civic debate helps to involve the community and creates ownership. Council member Bob Armour thanked Erika Doss for her presentation and stated public art moves people and asked if there was a key or common theme in getting people involved in public art. Erika stated there was a great need to be proactive and getting the community involved early on in the art project process. She also stated there needs to be compromise and willingness to take risks, and vision and imagination lead to public ownership. . Mayor Rob Ford thanked Erika far her time and presentation. The third item on the agenda was the current Audit Report for 1997. Steve Thompson, Finance Director, introduced Jerry McMahan. Jerry McMahan, of McMahan and Associates, audited the Town of Vai[ financial retards and stated the Town of Vail is in compliance with all rules and regulations. The auditors did not have #o make any substantial corrections. The audit was made in compliance with the Town Charter. He also stated the Town operated well within the budget and stated there is a lot of goad information in the town audit report and in the #ootnotes. He gave the town a "clean opinion", the highest rating possible for an audit. Council member Ludwig Kurz asked if the suggestions made by the auditors was in the report. Jerry stated it was in the report and Steve Thompson had copies. Council member Bob Armour made a motion to accept the 1997 Audit Report and the motion was seconded by Council member Mike Arnett. A vote was taken and was passed unanimously, 7-0. The fourth item on the agenda was first reading of Ordinance No. 11, Series of 1998, an ordinance Amending the Official Zoning Map for the Town of Vai] in Accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Applying Zone District Designation to a • Portion of Unzoned Property Previously Owned by the United States Forest Service and Transferred to the Town of Vail Pursuant to the Land Ownership Adjustment Agreement to Primary) secondary Residential District for Property Located at Rockledge Roadlportions of United States Forest Service Lot 3, Based upon the Proposed Final Plat (Not Yet Recorded) of Rockledge Forest Subdivision Prepared by Dennis Shelhorn as Job No. 0332-002 Dated February 25, 1998. Dominic Mauriello, Town Planner, explained the property was acquired by the Town of Vail and staff was applying zoning to it so it could be sold at a later date to adjoining property owners to resolve encroachment problems. He also stated the zoning is compatible with the neighborhood. Tom Moorhead, Town Attorney, stated the property was changed to accommodate a neighbor and the land was acquired as part of the Land Ownership Adjustment Agreement with the U.S. Forest Service. The property is in the Town of Vail and the Planning and Environmental Commission is recommending the zoning change. Mayor Rob Ford clarified the background information of the change and stated the Town was acting as an intermediary so that the forest service and the neighbor could complete the exchange. Discussion ensued fior clarification purposes. Council member Bob Armour made a motion to approve an first reading, Ordinance 11, Series of 1998, the motion was seconded by Council member Ludwig Kurz. A vote was taken and was passed unanimously, 7-0. • The fifth item on the agenda was the second reading of Ordinance No. 9, Series of 1998, an ordinance repealing and re-enacting Ordinance No. 10, Series of 1991, to provide changes to Special Development District No. 22, Grand Traverse, that concern the number of lots, the lot sizes, the corresponding development standards and the architectural guidelines; and setting forth details in regard thereto. George Ruther, Town Planner, explained this was the second reading of the ordinance and included the minor modifications requested by Council. The Planning and Environmenta! Commission and staff recommend approval and requests Council approval for the major amendment and major subdivision request eliminating two lots. Council member Bab Armour made a motion to approve on second reading, Ordinance No. 9, Series of 1998, the motion was seconded by Council member Sybill Navas. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was second reading of Ordinance No. 10, Series of 1998, an Ordinance amending Title 12, Zoning Regulations, Chapter 11, Design Review, Section 12-11- 5: Design Guidelines; Adding a provision allowing legal nonconforming single-family, two-family, and primarylsecondary residential dwelling units to be expanded by 500 sq. ft. or less without requiring structures and sites to be fully compliant with the design guidelines; and amending Chapter 16, Conditional Use Permits, and creating a new Section 12-16-7: Use Specific Criteria and Standards. • Dominic Mauriello, Town Planner, explained this was the second reading of this ordinance and this was what Council approved on first reading. Mayor Rob Ford asked if this applies to single family, primarylsecondary and duplex residential units only. Dominic stated multi-family residents will be addressed separately and this would affect multi- families differently. Council member Mike Arnett said he wanted mul#i-family dwellings to be addressed separately. Additional discussion ensued. Mayor Rob Ford asked the Council to direct staff to move forward on multi-family changes on GRFA quickly. Council member Sybill Navas stated there are two issues that have not been resolved, can the GRFA be pooled and will 500 sq. ft. additions be allowed. Mayor Rob Ford requested this issue be brought to a work session so the community could contribute to the discussions. Russ Forrest, Community Development Director, stated staff would appreciate the opportunity • to enter into a discussion with the community, Council and Planning and Environmental Commission with regard to changes for multi-family units. Web Atwell, a builder and homeowner asked about the time frame of how long this will take to be approved. Mayor Rob Ford explained it make take longer than anyone expects because Council won't circumvent the process of getting community input. Council member Mike Arnett said it will move fas#er once there is consensus. Further discussion ensued. John Railton, an architect, addressed the council and stated that he was frustrated that this was split into 2 parts and did not include multi-family. He said the current ordinance without addressing multi-family units is inconvenient. Jim Lamont, representing the East Village Home Owners Association, appreciated the Council reviewing this in a comprehensive manner. Suzanne Sibley, a Matterhorn resident, stated the ordinance will help them add another employee apartment to their residence. Council member Mike Arnett made a motion to approve on second reading, Ordinance No. 10, Series of 1998 and was seconded by Council member Kevin Foley. A vote was taken and was • passed unanimously, 7-0. The seventh item on the agenda was the Town Manager Report. Pam Brandmeyer, Assistant Town Manager, reminded the Council of the growth management workshop sponsored by Eagle County next week. She asked if Cauncil was in favor of hosting the Colorado Municipal League (CML) conference in Vail next year and requested $5,000 be budgeted for this event in 1999. Council member Sybill Navas made a motion to approve $5,000 in the 1999 budge# to host the CML conference in Vail in June of 1999, Council member Ludwig Kurz seconded the motion. A vote was taken and was passed unanimously, 7-0. Pam stated space vacated by the Vail Recreation District in the lower portion of the Vail Public Library is unoccupied and the Vail Valley Foundation has requested this space be used to distribute uniforms during the 1999 World Alpine Championships. All Cauncil members are in favor of the use and authorized the Vail Valley Foundation to use the space. :7 • The sixth item on the agenda was the Town Manager's Report. There was no further information to report. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and was seconded by Council member Mike Jewett. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:3a P.M. ~.~`~~~y~l OF vq''`'~,, f ~E~L ~,.:.. Respectfully submitted, Ludwig Kurz Mayor pra-Tem ATTEST: Lorel ' Donaldson Town Clerk • 'OWN OF vAIL 75 South Frontage Road Yail, Colorado 81 b57 970-479.2100 FAX 970-479-21 S7 MEDIA ADVISORY July 22, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HlGH~.iGHTS FOR JULY 21 Work Session Briefs Councilmembers present: Armour, Arnet#, Ford, Foley, Jew~:tt, Kurz, Navas --DRB Review • During a review cf the recent Design Review Board meeting, councilmembers learned that an owner of a property at 278 Rockledge Road would likely appeal a DRB decision that rejected the owner's proposal to remove a tree on the property. --Gammon Ground Discussion The Council brainstormed a framework for next steps in the Common Ground process. As proposed, a series of public invitations, bus tours, site-specific neighborhood discussions and open houses would be used to hone in on density, architectural design and other development characteristics associated with the pausing and park sites. The schedule proposed by Council yesterday would place the firs# phase sites into two tiers as follows: Summer Discussions • West Vail lot at intersection of Arosa and Garmisch far park development and fnr-sale housing • Lianshead parking structure perimeter for seasonal housing and RV Charter Bus lot for a community facility Summer TOV Wark Plan • Begin process to acquire (or work in conjunction with current owners) to redevelop Timber Ridge for seasonal pausing • Begin process to acquire (or work in conjunction witp curren# owner) to develop the Hud Wirth site for for-sale housing • Begin a process to acquire buy-downs • Process the 5 parcels named in phase one as protActed open space; acquire the sixth site, L. Ladner, when available. Fall Discussions • Tract C, a privately owned parcel by Vai! Mountain School, #or development of for-sale housing. • Three benches of Donavan Park for a combination of park sites, open space and seasonal and far-sale housing sites (more) ~~~ RECYCLEUPAPER Add 1/TOV Council Highlightsl7-21-98 i Also yesterday, Councilmembers asked that members of the business communi#y Join in the upcoming discussions to provide partnership guidance. In addition, Councilmembers agreed that every attempt will be made to send a message to the community that Common Ground is an evolving project in that sites targeted for housing on June 30 may be altered in the future if circumstances change or new opportunities present themselves. However, Councilman Ludwig Kurz said it wouldn't be appropriate to arbitrarily remove sites now following the difficult decision of June 30. Other comments during the discussion included: Councilman Michael Jewett, who continued to advocate putting the plan up for a public vote in addition to expressing concerns about getting accurate audio recordings during the informal work session format; Councilman _ ` Ludwig Kurz who asked that market research be shared regarding the types of housing products tenants want; Councilmember Sybill Navas who expressed concerns about using any open space parcels during the first stage of implementation and instead strongly advocated putting the town's resources into the Timber Ridge project; Councilman Kevin Foley who said he preferred to use town-owned land, such as Lionshead, before using open space or private land for the first development; Diana Donovan who asked that next steps include more format dialogue opportunities in the Council Chambers; Jeff Gorsuch who reminded the council that many residents oppose the plan; and Pauf Rondeau who suggested the town create emergency funding to hire an employee to monitor private sector compliance with deed-restrictions that have been placed on 399 units throughout town. Next steps include circulating the draft plan for Common Ground's next phase, inviting public comment, followed by approval of the next steps by Town Council scheduled for the evening meeting of Aug. 18. For more information, contact Andy Knudtsen in Community Development at 479-2440. --Budget Workshop • During art overview of the planning process for the 1999-2000 biennial budget, Town Manager Bob McLaurin highlighted a list of overriding issues to be addressed. The mast fundamental issue of all, he said, is the trend in flattening revenues and growing expenses. Although not a crisis, the situation could worsen in the next #ive to six years, McLaurin said, unless the problem is addressed through options such as: 1) creating additional revenues; 2) continuing to drive operating costs down; 3) reallocating the Real Estate Transfer Tax; 4) reducing services; or 5) adding new retail opportunities in Lionshead as part of the master planning process. That prompted a reaction from Ludwig Kurz along with most other councilmembers who said cutting services was not an option given Vaii's status as a service-based resort. Instead, Kurz advocated looking aggressively at new revenue sources, including a discussion of how the town might capitalize on the new ac#ivities on Vail Mountain (the town does not collect sales tax on the mountain), as well as moving forward with redevelopment in Lionshead. Councilman Michael Arnett agreed with Kurz and took it one step further by advocating placement of a $1 million cap on use of the Real Estate Transfer Tax funds far parks, maintenance and open space, with the remainder going to supplement the town's general fund. Councilman Kevin Foley advocated making the parking structures more inviting with new paint, improved lighting and better signage. Foley also suggested additional contributions from Vail Associates to offset transportation and parking strains that will be caused by Category Ill. Councilmember Sybill Navas said the town needs to better understand why skier numbers were down last season in Vail. She said the town needs to da what it can to make the villages and parking structures more friendly and inviting. Mayor Rob Ford agreed that cutting services is not the direction the council wants to go. He predicted the need for joint ventures between the town and other partners, such as the business community, to help address the increased service demands. Also yesterday, councilmembers agreed to a recommendation by McLaurin to budget a 4°l° annual increase in sales tax and to use a strategic planning model that would balance the budget at the end of a • five year period. Also, the council discussed moving forward with res#ructuring the town's deb#. This would free up $8.i3 million between 2000 and 2005. Mci.aurin said the restructuring would level the town's debt service payments to 2Q12. Councilman Kevin Foley asked i# the (more) Add 2/TOV Council Highlights/7-21-98 restructuring would load up a future council with debt. Althougfl clearly a philosophical decision, Mcl_aurin said the refinancing tool would be, in his judgment, an appropriate step, given the drop in interest rates. Fire service is another topic that will receive attention this year. McLaurin has proposed relocating the Main Vail fire station to just north of the Main Vail roundabouts to improve fire service to West Vail. The new, two-company fire station would then supply enough equipment and staffing to provide coverage for both Main Vail and West Vail. The East Vail fire station would remain unchanged. Mcl_aurin suggested designing the station in the year 2000 and constructing it in 2001. Meanwhile, the roo# ofi the Main Vail station will need repairs during the interim, he said. Although a new two-company station would give the department an edge, Fire Chief Dick Duran predicted the eventual need far a station in West Vaii at some point in the future. Councilmembers asked to begin scheduling additional discussions about the various options for equitable fire service in West Vail. Upcoming budget discussions also will address the parking program, animal control and distribution of the Vail business license fee, among others. Also yesterday, the Council voted 5-2 (Foley and Jewett against) to discuss~the town's pay philosophy in executive session, which occurred at the end of the meeting. For more information, contact McLaurin at 479-2105. Vail Valley Exchange/Sister Ci#ies International Request The Councii voted 7-0 to authorize up to $3,800 in Council contingency funds to send Community Development Director Russell Forrest to M#. Buller, Australia as part of the local sister cities delegation. Forrest and Councilmember Sybill Navas will represent the Town of Vail during the trip. . --Village Core Construction Update Public WorkslTransportation Director Larry Grafel presented the following update: installation of the granite artwork is underway this week at Seibert Circle; Slifer Plaza renovation is making good progress; and at the Transportation Center, the area around the Visitors Center will reopen by Friday this week with work underway at the east and west end walkways. For more information, contact Grafel at 479-2173. --Ford Park Managed Parking Update Also yesterday, Grafe! presented an update on managed parking at Ford Park. Following a mee#ing last week with the Ford Park users group, Grafel said a decision was made to allow the lots to remain open for free parking during the morning hours for greater flexibility. Prior to the decision, the lots were being chained off earlier during the peak day to help clear them of vehicles. --Council Reports Michael Arnett attended a meeting of the Vail Tomorrow Affordable Housing Team. He said the group is working to dispel misperceptions about Common Ground. Sybill Navas participated in the interview process for a new director of the Northwest Colorado Council of Governments. She also said a presentation by the Water Quality/Quantity would be arranged soon in which the group will ask for an increase in its membership fees from Vail. Ludwig Kurz said the Channel 5 board held a retreat recently and has pledged to seek additional corporate sponsorships. He said a presentation to the Town Council would be scheduled soon. . Kevin Foley said the Eagle County Regional Transportation Authority has been informed that Beaver Creek Resort and the Tvwn of Avon have withdrawn their voluntary contributions to the authority due to healthy sales tax collections. The Town of Vail will send a letter asking for a rebate of its contribution. Also yesterday, Foley questioned why the authority was subsidizing (more) Add 3/TOV Council Highlights/?-21-98 skier services by funding buses to run continuously to Beaver Creek when other routes simply provide a connection from one community to the next. On another matter, Foley reported on a meeting between representatives from the Police Department and some of the bar managers. Foley said the managers are concerned that Vail is beginning to take on a image where people aren't welcome anymore. He said a balance needs to be maintained. Also, Foley said the memorial service for Lyndon Ellefson was well-attended, making the best of a bad situation. --Other Kevin Foley thanked those who were responsible for sweeping the Vail Pass bike path last Friday (just in time for 2 bike tours that were passing through). Foley also expressed concerns about the status of ongoing construction at the Vail Pass rest area, inquired about the s#atus of restoring Stevens Park in Intermountain following the recent fire (playground equipment is ordered and will be installed in August); and inquired about the status of office space for the Town Council (it's ready to go). Foley also expressed frustration that the town was not benefitting financially from the large crowds which have been gathering at 1=agle's Nest on Vaii Mountain. Ludwig Kurz suggested dressing up the entry in front of the Vail Village parking structure. Sybill Navas asked staff to be more sensitive in scheduling topics of community interest during the lunch hour. Michael Arnett suggested ways to improve the aesthetics of the variable message signs currently in use. He suggested constructing a stone planter with a stone wrap to help hide the orange frame. Arnett also presented a written letter to Councilmembers regarding his ideas to create an ordinance that would allow interior and exterior conversions of multi-family properties. Councilmembers received a report from Police Chief Greg Morrison regarding a request for controlling the displays of outdoor goods in Lionshead. Morrison said a work group has been created to go site-by-site to measure the property lines of each business to determine where such displays can go, since they must be located on private property. Evening Session Briefs Councilmembers present: Armour, Arnett, Ford, Foley, Jewett, Kurz, Navas --Citizen Participation Joe Staufer appeared before the Council to offer his continued support for the Common Ground housing initiative, although he said the Council would likely need to make peace with the neighborhoods by scaling back some of the masses and numbers. Staufer said the community should consider raising the one percent Real Estate Transfer Tax by a half percentage paint to pay for the plan. He also suggested the involvement of major developers. --Art in Public Places Presentation by Professor Erika Doss The Council heard a presentation by noted author Erika Dass entitled "More Than Memorials, [3eyand Beautification: Why Public Art Matters." While often controversial, Doss described the importance of contemporary public art in the development of community identity and civic participation. She toad how a public art project at Cincinnati's gateway is now a classic example of how projects can come to symbolize a city's spirit and identity. In the case of Cincinnati, a flying pig motif, representing the city's roots in the slaughter house industry, drew criticism, yet galvanized the community and instilled pride and ownership in the project. Doss is a professor in the Fine Arts Departmen# at the University of Colorado. Her presentation was sponsored by the town's Art In Public Places Program. (more) Add 41TOV Council Highlightsl7-21-98 --1997 Audit Report The Council voted 7-0 to accept the 1997 audit report presented by Jerry McMahan of McMahan and Associates. McMahan said the audit gave the town a "clean opinion," the highest rating possible. --Rezoning of a Portion of Land on Rockledge Rd. to Reflect Land Ownership Adjustment Agreement The Council voted 7-0 to approve first reading of an ordinance that applies zoning to a portion of land on Rockledge Rd. that was recently acquired by the town as part of the Land Ownership Adjustment Agreement with the U.S. Forest Service. The property wil! eventually be sold to adjacent property owners to resolve encroachment problems. 1=or more information, contact Town Attorney Tom Moorhead at 479-2107. --Grand Traverse Special Development District Modifications The Council voted 7-0 on second reading to approve an ordinance that would change the lot configuration in the Grand Traverse subdivision from 24 lots to 22 lots and increase the allowable GRFA (gross residential floor area) for employee housing units from 50Q sq. ft. to $00 sq. ft. For more information, contact George Rather in the Community Development Department at 479-2145. --Design Review Trigger The Council voted 7-0 to approve second reading of an ordinance allowing residential (single family/duplex) renovations of up to 600 square feet without triggering costly requirements to • bring the remainder of the property up to current design standards. In the pas#, owners of some of Vail's older properties have wanted to add a bedroom, for example, but found themselves saddled with a town requirement to bury overhead utilities, pave a driveway or add new siding to the home as part of the project. The new design review trigger approved by the Town Council was initiated by Councilman Michael Arnett who said he wanted to add flexibility for people who want to make their homes more liveable. During discussion last night, several people asked Council to incorporate provisions that would allow interior conversions of floor area for multi- family dwellings within the ordinance. But Councilmembers said they preferred to take a comprehensive look at interior and exterior conversions for multi-family properties in a separate ordinance. For more information, contact Dominic Mauriello, chief of planning in the Community Development Department, at 479-2148. --Town Manager's Report Assistant Town Manager Pam Brandmeyer reminded Councilmembers of a growth management workshop sponsored by Eagle County next week. Councilmembers also voted 7-0 to add $5,000 to the 1999 budget to help sponsor the Colorado Municipal League Conference which will bring an estimated 1,500 people to Vail next year. 1n addition, Councilmembers authorized use of the recently-vacated Vail Recreation District office space beneath the library to be used to distribute uniforms during the World Alpine Ski Championships. UPCOMING DISCUSSION TOPICS July 28 Work Session PEC Review Joint TOVIVRD Meeting Appeal of DRB Decision by Harry Gray Lionshead Master Plan Discussion of Employee Generation (more) Add 5/TOV Council Highlights/7-21-9$ August 4 Work Session Request by the Antlers Lodge for Conceptual Review Authorize to Fnter into Contract for Audit Services Appeal of DR8 Decision by Paui Raether Discussion of Marketing Bill August 4 Evening Mseting Discussion of Business License Fee by "Vail First" First Reading, Model Traffic Code Ordinance Second Reading, Ordinance # 1 i, TOV Rezoning # # # • ~~ VAIL TOWN COUNCIL MEETING -- MINUTES TUESDAY, JULY 7, 1998 7:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, July 7, 1995, at 7:00 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:00 P.M. MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Sybill Navas Michael Arnett Michael Jewett MEMBERS ABSENT: TOWN OFFICIALS PRESI=NT: Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was citizen participation. Jack Curtin, Village business owner, praised Larry Pardee, Town of Vai[ Construction Inspector, . for his exemplary work in mitigating issues between the Village merchants and the construction contractors during this summer's construction in Vail Village and asked if the village merchants could do something special for him. Pam Brandmeyer explained no substantial gratuities could be given to employees but that Larry should be recognized as an exemplary employee of the Town. Jack also said the Town should review the Free after Three program during the upcoming budget process. He said the Art in Public Places {AIPP} program should be eliminated until the funding of other areas of concern such as the Free After Three program are taken care of, then reinstate the AIPP program. He said the Council could help subsidize the parking fees by looking a# other areas of Town of Vail funding. Paul Rondeau, a Vail resident, stated he felt the Common Grounds worksession went well with the time limits set and the use of a facilitator. He suggested the town consider following the "Record of Decision" method the U.S. Forest Service used for the Category 111 proposal in the Common Ground process. He conveyed the importance of compromise as necessary in the process and also suggested the plan be put to a public vote. He is also concerned about the continued preservation of open space as the plan is implemented. Mayor Rob Ford s#ated the Council should accelerate the designated open space program and put more town-owned vacant land into the designated open space program. Then land cannot be removed from this designated open space program without a vote of the people. • Dick Peterson, a Vail Resident, expressed his concern and requested the Council Icok into increased enforcement of a handicapped parking space at the Vail Commons development {near City Market}. He stated he has brought this to the Town's attention in the past and has had no response and would like Council to remedy this situation. Council member Sybill Navas stated Bob McLaurin, Town Manager will address this issue. Cindy Jacobson, a Forest Road resident, said she was involved in the Lionshead Master Plan process and was told during the process the tennis courts would not be involved in the Lionshead Master Plan. She requested the Council remove the Forest Road tennis courts from the Lionshead Master Plan and stated the property is unplatted and zoned agricultural open space. She also stated she is upset about the height of the buildings and the close proximity of the buildings to the creek in the master plan. Tom Jacobson, a Forest Road resident since 1964, addressed the Council regarding the snow cat operations on Forest Road. This has been an ongoing problem-since he built his home in 1966. He wan#s Council to five up to their promises and get the snow cats off the street before moving forward on the Lionshead Master Plan. He said he is tired of fighting Vail Associates and the Town on this issue and would like to see twenty feet of land used for the snow cats. Jody Lindvall, representing a property owner on Beaver Dam Road, stated the owner is very concerned about the status of the tennis-court property on Forest Road as it is applied to the Lionshead Master Plan. The owner is concerned that density is too high in Lionshead area and doesn't want open space to be desecrated. The owner also wants the tennis courts #a be • removed from the Lionshead Master Plan. The second item on the agenda was the consent agenda, approving the Minutes from the meetings of June 2nd and 16th, 1998. Council member Bob Armour made a motion to approved the minutes from the meetings of June 2 and 16, 1998, the motion was seconded by Council member Mike Arnett. A vote was taken and was unanimously approved, 6-0. The third item on the agenda was the first reading of Ordinance No. 9, Series of 1998, repealing and re-enacting Ordinance No. 10, Series of 1991, to provide changes to Special Development District No. 22, Grand Traverse, that concern the number of lots, the lot sizes, the corresponding development standards and the architectural guidelines; and setting forth details in regard thereto. George Ruttier, Town Planner, reiterated the changes Council discussed at the worksession and stated the staff had made the requested changes to the ordinance. This ordinance allows for a reconfiguration of the Grand Traverse Special Development District to change the total lots from 24 to 221ots. It also increased the size of the employee housing units. He reviewed the changes and said the town staff and the Planning and Environmental Commission recommend approval of the ordinance. Council member Bob Armour clarified the changes for the public and said the approval of the ordinance reduces the number of units and increases the size of the employee housing unit from 500 square feet to 800 square feet and reduces the garage space from 1,2D0 to 900 square feet. Council member Bob Armour made a motion to approve on first reading, Ordinance No. 9, Series of 1998, and the motion was seconded by Council member Sybill Navas. A vote was taken, and was passed by unanimous approval, 6-0. The fourth item on the agenda was first reading of Ordinance No. 10, Series of 1998, an Ordinance Amending Title 12, Zoning Regulations, Chapter 11, Design Review, Section 12-11- 5: Design Guidelines; Adding a Provision Allowing Legal Nonconforming Single=family, Two- famiiy, and Primary/secondary Residential Dwelling Units to Be Expanded by 540 Sq. Ft. or less Without Requiring Structures and Sites to Be Fully Compliant with the Design Guidelines; Amending Chapter 16, Conditional Use Permits, and Creating a New Section 12-16-7: Use Specific Criteria and Standards. Dominic Mauriello, Tawn Planner, stated this ordinance was reviewed by Council two weeks ago and the ordinance would allow residential housing units to expand up to 504 sq. ft. without causing the design review standards to be set in motion requiring further upgrades such as paved driveways or undergrounding utilities. This ordinance clarifies the conditional use section of code, and consolidated the criteria so it's 'rn one section of code instead of several places. Dominic stated the square footage can be utilized in multifamily dwelling interior not exterior. Most multi family are maxed out on exterior GRF'A. Mike Arnett said when he was working on revising this ordinance, he wanted to make the regulations easier for residents to repair or add to their homes without making it a hardship to do so. Council member Mike Arnett made a motion to delete Sections 2-5 of the ordinance. No second was made and the motion died. Jim Lamont, East Village Home Owners Association (EVHOA} representative, stated the homeowners are asking for parity for all zone districts. He stated the 250 ordinance discriminates against multi-family dwelling units. He also said multi-family units have not been able to use 250 ordinance and there are basic inequities in to the code right now. He would like Council to address the conversion and multi-family issues in the code and wants Sections 2-5 be removed from the ordinance and the homeowners support Section 1 of the ordinance. Council member Mike Jewett made a motion to table this ordinance. There was no second motion and the motion died. Council member Bab Armour made a motion to approve on first reading, Ordinance 10, Series of 1998, deleting Sections 2, 3, 4 and 5. The motion was seconded by Council member Sybill Navas. Further discussion ensued. A vote was taken, and the motion was approved unanimously, 6-0. C7 • The fifth item on the agenda was a Vail Valley Marketing Board (WMB} Summer Marketing Update. Ross Boyle, chairman of the Vail Valley Marketing Board (WMB), made a presentation to the Council and reminded the Council the WMB was created because many merchants were concerned about the seasonal nature of the resort area. The focus of the marketing board has been to try to get people to come to Vail from the end of April through the end of October. He recapped the marketing strategy presently used and stated the focus was on how to get guests to came in the summer. Front range visi#ors are linked to special events. Some of the tools used are advertising, direct mail, marketing trips for groups, and now the Internet. There is a high percentage of people who order the summer guide on lnternet that come to Vail in Summer. The role of the WMB was to attract first time guests, 70% of the people who visit Vail say they will return. Ross stated he also wanted to address where the funding will come from far future summer marketing. Due to competing requests from Vail 1st, he requested the Council to consider funding the WMB far another one to two years while efforts to create a regional lodging tax for marketing are put into place. He credited the WMB volunteers for maximizing the WMB resources. A ballot measure could be ready for the November election, but if it didn't go on this November election the lodging tax proposal will be placed on the ballot the following year in an effort to provide a permanent funding source for regional marketing. • David Reece, of Reece and Associates, stated a study shows that since 1992, Colorado's share of the summer marke# has declined by 30% in six years. Since 1993, Colorado wen# from a #1 ranking and has not made the top 10 list since 1993. He stated there are thousands of other choices of where to vacation in place of going to Colorado. A summer destination is not on the top ten list but is in the tap ten far winter destination lists. He sta#ed that approximately 30% of the summer visitors are from within Colarada, 55% come from 18 states, 12% from the remaining stated and 5% are international visitors. Pat Peeples, WMB member, reiterated the tools used by the WMB and said the data base has been updated and now has 6,000 names on the list and there has bee a half a million hits on the Internet. Mayor Rob Ford thanked Rass, Dave and Pat for their presentation. The sixth item on the agenda was the Lionshead Redevelopment Master Plan. The work session and evening meeting are intended to continue the discussion of building height scenarios, development standards, and economiclrevenue impacfs ofi building height scenarios. Stan Bernstein will be presenting the Town of Vail revenue benefits of the different building height scenarios. The master plan team will also be presenting a revised density proposal for the Lionshead area. Mayor Rob Ford stated the council has received several comments and issues regarding this proposal. The Forest Road #ennis courts are one issue. Far several reasons the Council is not prepared to move forward on this item, so this presentation is for information purposes only and no decisions will be made this evening. Dominic Mauriello, staff planner introduced Ethan Moore of Design Workshop. Ethan Moore, of Design Workshop, explained the development standards and the various height scenarios of the Lionshead Master Plan. He also explained the height zones {there are 5 height zones). Dominic explained the proposed development standards and recapped the visual implications, economic behefits, aesthetic improvements, increased ability to compete as a resort, carrying capacity, etc. R. C. Stephenson, of Dunn & Abplanalp, representing homeowners in the Lionshead area, addressed concerns that there had not been any concern expressed at an earlier worksession regarding development near the tennis courts. This area is zoned agricultural open space and at the past meeting was told it would not be included in Lionshead Master Plan. He expressed other concerns of homeowners regarding building height, rezoning, development and open space. Mayor Rob Ford assured the public #hat Council would never circumvent rezoning of the tennis court area. This would go through the appropriate channels far rezoning of this property. The purpose of inclusion of the tennis courts were to outline the increases in density not to redevelop the tennis courts. Council member Mike Jewett said if this property is not to be rezoned, delete it from the master plan. Council Member Sybill Navas stated this property is privately owned and that is why it was included in the master plan. Council member Sybill Navas made a motion to remove the Forest Road tennis courts from Zone A to Zone B. Counci! member Bob Armour reiterated this removal does not preclude the owners to apply for a zone change. Council member Ludwig Kurz commented the plan as proposed, and the area included was appropriate for the design staff to review these areas in the plan even when they are not a part of the Lionshead Master Plan. David Corbin, representing Vail Associates and owner of the tennis court property, reminded Council that redevelopment of the Lionshead Master Plan study extended beyond the Lionshead area. An effort was made to look at the Lionshead core and how it effected perimeter properties. He said that Vail Associates is aware it wi{I have to go through a rezoning and replotting process far this piece of property to become residential zoning. Vail Associates is proposing to change this property to residential zoning or CCII zoning at a later date. He stated the change to PrimarylSecondary Zoning fits with the surrounding area. He encouraged the Council to keep all topics on the table. Jim Lamont, EVHOA, stated he had a historical perspective on this property. In 1974, the . Council came to realize there was no park site or open space for this area. The town made a deal that this area would be used for tennis courts. Environmental sensitivity was an issue . regarding wetiands. He said this is the only area for open space in Lionshead and wants to see Rob Levine, a Lionshead merchant, stated the worst thing that could happen would be to not revitalize the Lionshead area. He is concerned that no action will be taken. He stated the need to incentivize owners so they will redevelopment. Create conditions to make it easy to redevelop and get other needs met during the process (i.e. employee housing, additional parking, etc.). He read a letter to Council signed by various Lionshead merchants, owners and stakeholders expressing support. this properky kept as open space. A motion was made by Council member Sybil[ Navas to remove the tennis courts from Zone A and place it in Zone B, the motion was seconded by Council member Mike Jewett. A vote was taken, and passed with unanimous approval, 6-0. Dennis Cohlburn, suggested the need for beer gardens, street enter#ainment activities. Jim Lamont, EVHOA, stated the association has been in support of the master plan changes and asked that additional work be done to the master plan so the Town knows what capita! improvements wild have to be made on their part to add to the master plan improvements. Bob Lazier, Lionshead business owner, would like to see Council provide incentives that wiil make redevelopment more economically feasible within Lionshead. Owners in Lionshead are looking for ways to improve their buildings and are supportive of the work staff has done so far. Russ recommended that staff and Council reconvene at the next Councii worksessian. The seventh item on the agenda was the Town Manager Report. Bob McLaurin, Town Manager, reiterated the Town had a great 4th of July celebration weekend. Pam Brandmeyer invited the Council to attend the play "Annie", sponsored in part by the Vail Public Library. She also stated that the third annual community photograph was scheduled for Tuesday, July 28 during the Wot Summer Nights concert. As there was no further business, Council member Bob Armour made a motion to adjourn, Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The meeting adjourned 10:10 p.m. ATTI= ~ . ~ r ~ • _ 'tafeler Donaldson Town lerk Respectfully submitted, Ludwig Kurz ~ Mayor Pro-Tem ~``, ~O , ~~ lO REAL ,w s 'M '1 • WORK SF,~STON MINTTTES Tuesday, July 7, 1998 2:00 P.M. Town of Vail Council Chambers What fallaws will reflect motions and actions taken by the Vail Town Council at their regular work session on July 7, 199$. All members were present with the exception of Kevin Foley and Mike Jewett. Mike Jewett did arrive at 3:50 p.rn. Item No. 1, Proposed refinancing of the Town of Vail's debt and selecting an underwriter. Bob Armour moved with a second from Michael Arnett to hire Bigelow & Company (Steve Jeffers) as the underwriter and hire Peter Zent with Governmental Financial Advisors, Inc., to be the financial advisor. A vote was taken and the motion passed unanimously, 5-0. 2. Item No. 10, Other. Discussion resurfaced regarding the Lionshead Redevelopment Master Plan. Although no motion was made, there was a show of hands providing consensus to eliminate the bonus height concept from the Lionshead Redevelopment Master Plan. The consensus 6y hands was 6-0, with Mike Jewett having joined the • Council. • ~~ow,voFVAri 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 TM MEDIA ADVISORY July 8, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS F'OR JULY 7 Work Session Briefs Council members present: Armour, Arnett, Ford, Jewett", Kurz, Navas *arrived late --Proposed Refinancing of TQV's Debt • The Town Council voted 6-0 to hire Steve Jeffers of Bigelow and Co. to begin purseing a refinancing package for $6 million of the town's $24 million debt. The Council also authorized the hiring of Peter Zent as the town's loco! financial advisor. The Council will have a final opportunity to sign off on the refinancing plan following several weeks of preparation by Jeffers and Zent. Due to lower interest rates, the refinancing could free up between $2.5 million to $3 million aver the next five years. The Common Ground plan approved by Council an June 30 calls for using that money to facilitate affordable housing within the town. For more information, contact Steve Thompson, finance director, at 479-2116. --Lionshead Redevelopmen# Master Plan During a discussion of the Lionshead redevelopment master punning process, the Council reviewed a carrying capacity study~and an economic analysis in preparation for additional discussion at the evening meeting. The capacity study cited the need for improved fire service coverage in West Vail, as well as the need far an expansion of the water district's sewer plant as the most critical elements in consideration of density increases in Lionshead. Under asix-scary building height scenario, the plan could add an additional 1,700 people to Lionshead and 515 additional dwelling units. Also during the afternoon worksession, economist Stan Bernstein presented an overview of the revenue impacts of various building height scenarios. The impacts could generate between $2 million to $4 miilion in annual recurring revenues to the town, he said, based on increased gross retail sales, property tax collections and real estate transfer tax collections. During discussion, Counciimember Sybill Navas suggested adding a recreation amenity component to the carrying capacity study. She also expressed concerns about availability of parking. Councilmembers yesterday also heard from attorney R.C. Stevenson, representing property owners along Forest Raad who have asked the Council to consider removing the Vail Associates-owned tennis court site from the master plan study area. Before • the close of the worksession, Councilmembers shared their thoughts about the pending decision on heights for Lionshead. Sybil! Navas expressed her discomfort in moving ahead with a decision due to continuing concerns about the "bonus height" concept included in the recommendatia~. Instead, Navas suggested an average height approach in which building (more) ~~~ RECYCLEDPAPER TOV Council Highlights/7-7-98/Add 1 • forms could vary up to a maximum height. Michael Arnett said he would support a height of four stories with a roof in the core area; five stories with a roof in the outlying areas; and the possibility of a bonus height for employee housing units or accommodation units, though not in the core area. Arnett said he also disagreed with the height boundaries recommended by the Planning and Environmental Commission. Rob Ford said he could support five floors with a roof as a baseline and elimination of the bonus height concept, as well as higher heights for the outlying areas. Michael Jewett said he agreed with Michael Arnett's concept, while Ludwig Kurz also expressed concerns about loopholes within the bonus height concept, especially as it relates to employee housing units. After additional discussion, Caunciimembers also expressed an interest in retaining GRFA as a development standard within Lionshead to add additional controls over bulk and mass. For additional information, see evening meeting briefs, or contact Dominic Mauriello, project manager, at 479-2148. --Discussion of Ordinance No. 9, Grand Traverse Special Development District !n preparation for the evening meeting, the council reviewed an ordinance that would change the lot configuration in the subdivision from 24 lots to 221ots and increase the allowable GRFA (gross residential floor area) far employee housing units from 500 sq. ft. to 800 sq. ft. The measure was later approved by a 6-0 vote on first reading. For more information, contact George Ruther in the Community Development Department at 479-2145. --Vail Village Core Construction Update After Larry Grafel, public worksltransportation director, provided an update on the Vail Village construction projecfs, the Council recognized Larry Pardee, construction inspector, for his outstanding performance in serving as a liaison between the Village property owners and merchants, the town, and the contractors. Caunciimembers also thanked everyone who was involved in getting the Village ready for the July 4th holiday. On a related topic, Councilman Bob Armour inquired about the possibility of replacing the ponderosa pines at the. West Vaii roundabouts with another type of tree that might survive better at this altitude. --Ford Park Managed Parking Also yesterday, Councilmembers heard a brief report from Grafel on the managed parking program at Ford Park. Grafel said the paid/managed parking program has worked to change some attitudes and acceptance. He said users continue to have a choice in accessing the park with free parking in the structure or paid close-in parking. Councilmember Sybill Navas shared concerns expressed previously about maintaining consistency with the program, while Mayor Rob Ford said the negative feedback he's received has come from locals who would rather have more breaks than what the program offers now. Councilman Ludwig Kurz said the increased safety at the park has been worth the change. He suggested the need for user groups to continue to inform their constituents about the program. There was also some discussion about adjusting the angle of the electronic signs to increase visibility from the sun's glare. --July 4th Update During a recap of the July 4th activities, Vail Police Chief Greg Morrison played a video tape showing elbow-to-elbow crowds along Bridge Street at about 1:30 a.m, on July 5. Overall, he said the crowds, although larger than ever, were well behaved. He credited a strict enforcement tone established by the department earlier in the week for creating a good deterrent factor during the holiday. Morrison also thanked- the council for authorizing extra law enforcement officers to work the holiday. • --Information Update Assistant Town Manager Pam Brandmeyer said one of the temporary art displays in Willow Park (more) TOV Council Highlights/7-7-98/Add 2 would be replaced due to its unfavorable reception by the Willow Park neighborhood and the Art In Public Places Board. The piece will be removed on Saturday. --Council Reports Bob Armour reported on his attendance at the Colorado Municipal League Conference in ~~~ Breckenridge, as well as the Colorado Association of Ski Towns meeting attended by John Frew of Colorado Ski Country USA. Armour also shared his involvement with the Vai! 99 Celebration Committee. --Other Town Manager Bab McLaurin encouraged councilmembers to participate in a July 29 day-long growth management seminar being organized by Eagle County. Ail area planning commissions and elected officials will be invited to attend. Evening SeSSion Briefs Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Citizen Participation Jack Curtin of Curtin-Hill Sports in Vail Village addressed the Council on two topics. First, he complimented Larry Pardee, the town's construction inspector, for his outstanding work in serving as a liaison between the merchants and the contractors during this summer's construction in Vail Village. And on an unrelated topic, Curtin asked the Council to consider discontinuing the Art in Public Places (A1PP) program during the upcoming budget process.and . instead use the funds to help subsidize the Park Free After 3~program. Although worthwhile, Curtin said the AIPP program should be funded only after other more pressing needs have been taken care of. Next, Paul Rondeau, a Vail resident, offered his thoughts about the Common Ground process following the aftermath of last Tuesday's Council decision. Rondeau, among other things, suggested the town consider putting together a document similar to the "record ofi decision" issued by the US Forest Service on the Category ill proposal, as well as follow through with a suggestion to put the plan up to a public vote. Rondeau also expressed concerns about the continued preservation of open space as the plan is implemented. He also said he was available as a volunteer to help the town in any way possible. Dick .Peterson, a West Vail resident, asked the Council to look into increased enforcement of a handicapped parking space at the Vail Commons development. Peterson complained that previous contacts with the town have been unsuccessful in solving the problem. Cindy Jacobson, a Forest Rd. resident, asked the Council #o remove the Forest Road tennis courts from the Lionshead Master plan study area, noting the property is unplatted and zoned agricultural open space. Jacobson's husband, Tom, also addressed the Council and demanded the town "take care of what was promised" in removing snow cat operations along Forest Rd. Saying that his curtains are black from the diesel fuel and that he's "tired of fighting," Jacobson insisted the Council must first address the snowcat situation before moving fonn-ard with the Lionshead Master Plan. The last citizen to address the Council was Jody Lindvall (not sure on spelling), representing a • property owner on Beaver Dam Rd. Lindvall said the property owner was concerned about the status of the Vail Associates-owned tennis court property on Forest Rd. as it is applied to the Lionshead Master Plan. Lindvall also asked that the property be removed from the master plan study area. (more) TOV Council Highlights/7-7-9$/Add 3 --Ordinance No. 9, Grand Traverse Specia! Development District The Council voted 6-0 to approve first reading of an ordinance changing the Grand Traverse Special Development District to allow for a reconfiguration of the subdivision's lots from a total of 24 to 22. The changes also included an increase in the space allotment for employee housing units from 500 sq. ft. to 800 sq. ft. For more information, contact George Ruther in the Community Development Department at 479-2145. --Ordinance No. 10, Design Review Trigger The Council voted 6-0 to approve first reading of a modified ordinance that would allow expansions of up to 500 sq. ft. in residential dwelling units without triggering the town's design review standards. Those standards require improvements such as paved driveways and undergrounding of utilities in conjunction with upgrades and renovations. Councilman Michael Arnett served as a catalyst in creating the ordinance, noting that the existing design review guidelines were creating a financial hardship far people who simply wanted to make their homes more liveable. In modifying the ordinance last night, the Cauncil removed a provision that addressed interior expansions ofmulti-family dwelling units. Instead, the Council agreed to address the multi-family issue in a separate ordinance. Far more information, contact Dominic Mauriella in the Community Development Department at 479-2148. --Vail Valley Marketing Board {VVMB} The Council heard an overview of the Vail Valley Marketing Board's activities from several representatives, including Ross Boyle, aCouncil-appointed volunteer who chairs the VVMB. The presentation included a recap of the board's strategy in using the group's limited marketing dollars to leverage other dollars in highly targeted markets, as well as the emerging success of • the fnternet in converting inquiries to bookings. About 70 percent of the people who visit the Vail Valley in the summer say they'll be back, according to Boyle. That's why the role of the VVMB, he said, is to reach out to people who haven't ever been here before. About 30 percent of the valley's summer visitors are from within Colorado, he said. Another 55 percent come from 18 states;l2 percent are from the remaining states; and 5 percent are international visitors. Although the marketing budget is modest, Boyle credited the board's professional volunteers far maximizing those resources. With the future of the VVMB now uncertain due to competing requests from a new organization called Vaii 1st, Boyle asked the Council to consider funding the VVMB for another one-to-two years while efforts to create a regional lodging tax for marketing are put into place. A ballot measure could be ready for November, 8ayle said. ff not, the lodging #ax proposal will be placed on the ballot the following year in an effort to provide a permanent funding source for regional marketing. --Lionshead Redevelopment Master Plan After hearing an overview on recommended building heights and development standards for the Lionshead Master Plan, the Council, acknowledging concerns expressed earlier in the evening, voted 6-0 #o remove the Forest Rd. tennis court site as a residential height zone area as called out in a draft master plan map. instead, the Council agreed to replace the property's map designation as open space. During discussion, David Corbin of Vail Associates, reminded the Council and members of the audience that VA would likely return to the town in the future to apply for platting and rezoning of the VA-owned property. The draft master plan had originally identified the site, currently zoned agriculturelapen space, as a potential residential development opportunity. However, numerous residents along Forest Road have expressed concerns about the potential development. The site is currently leased by VA to the Vail Recreation District. In voting for the change yesterday, Councilmembers Bab Armour and Sybill Navas said they wanted tv be clear that the Council's action in no way precludes VA #rom applying for a zone change in the future. Also yesterday, Councilmembers postponed a decision on the height and development standards for the master plan, noting the volume of background material that had (more} TOV Council Highlights17-7-981Add 4 been presented during the worksession. Public comments were offered by Rob Levine of the Antlers and property owner Bob Lazier, who encouraged the Council to provide enough incentlt/es that wiN make redevelopment fusible within Lionshead. In addition, speaking on behalf of representatives from the Lionshead merchants, Levine offered full support for the building, height proposal, so long as the town and other parties work to mitigate construction impacts vn the businesses. Jim Lamont of the East Village Homeowners Association noted the need for additional discussion and definition about the west end of Lionshead, as well as the public sector capital improvements that would be needed to support the master plan. A #ourth speaker, Dennis Colburn, (not sure on spelling} suggested the need for beer gardens .and open entertainment in Lionshead during the summer. For more information, contact Dominic Maurielio, project manager, at 479-2148. --Announcements Councilmembers were invited to attend the upcoming presentation of "Annie," sponsored jointly by the Vail Public Library as well as the third annual community photograph scheduled for July 28 during the Hot Summer Nights concert. UPCOMING DISCUSSION TOPICS July i~ Wark Session PEC Review Common Ground Implementation, Next Steps Discussion of Marketing Bill July 2t Work Session DRB Review Budget Meeting (noon to 5 pm) July 21 Evening Meeting Second Reading, Ordinance #9, re: SDD, # 12 Second Reading, Ordinance #1 Q, re: Design Review Trigger 1997 Audit Report AIPP 51ide Lecture by Professor Erika Doss July 28 Work Session PEC Review Joint TOV/VRD Meeting NWCCOG-QQ Update Vail Valley Community Television Update Executive Session # # # U ~,.i. ~b~v of vArL ?5 South Frontage Road Yail, Colorado 8155? 970-479-2100 FAX 9?0-479-2157 MEDIA ADVISORY July 1, 1998 Contact; Suzanne Silverkhorn, 479-2115 Community Information Office . VAIL TOWN COUNCIL HIGHLIGHTS 1=0R JUNE 30 Special Evening Meeting Briefs Cauncil members present: Armour, Arnett, Foley, Fard, Jewett, Kurz, Navas --Consideration of Common Ground Recommendation After hearing from 59 citizens during more than four hours of testimony, the Cauncil voted 6-1 (Jewett against) to approve a resolution adopting the Common Ground plan for housing, parks, open space, sites for community facilities and a #unding plan to provide for the improvements. The plan was modified yesterday to reflect community concerns that have been expressed since publication of the recommended plan. The mast significant change was a decision to remove al! references to density in the plan. Density decisions on the 12 housing sites will now be made during the development review process. The resolution states the town will use criteria such as "compatibility of the density of adjacent development, traffic and parking constraints, impacts to neighborhood services and the ability to cost effecti~jely achieve the town's housing goals" in determining density of the future housing projects. AiSC yesterday, Council established an intent to use no more than $340,000 ayear--the amount equivalent to the soon-to~be retired golf course mortgage payment--to be sunset in the year 2006 Pram the Real Estate Transfer Tax as one of five #unding sources for the plan--but only if the RETT funds are "absolutely necessary" after the four other funding sources have been exhausted. The other funding sources include . refinancing the town's debt; proceeds from the sale of two fawn-owned sites on Wi{low Way and Beaver Dam Rd.; continued use of the town's housing fund; and revenues generated by the sale of land acquired through the TOVIUSFF land exchange. Specifically, the plan will add 130 acres of open space, four new parks, 12 pausing developments, as well as three sites for community facilities over the next eight years. During discussion last night, public reaction was mixed and fairly balanced. Some~called for a public vote on the plan, while others said that although the plan wasn't perfect, the Council should move ahead. There were density concerns and questions-about the town's housing role, as well as criticism of the business community for not doing more to help solve the problem. Some called upon the town to preserve its open space, while others argued that using 19 acres of the town's 1,100 acres of open space was a small price to pay to bring more affordable housing into Vail. Six of the seven councilmembers opted to move forward, noting the multiple opportunities ahead for public participation in establishing densities for the hauling sites. The dissenting vote from Michael Jewett came after Jewett suggested tabling the plan for a month andlor taking it to a public vote. The plan adopted last night now serves as a conceptual document that will guide a series of implementation steps. Each housing and park site will undergo a development review process. The open space sites will be processed for protected designation status, while discussions an (more) ,+ RECYCLED PAPER TOV Council Highlights/Add 1/7-1-98 appropriate uses far the community facility sites will begin soon. Also, an ordinance to consider a change in the allocation of the RETT funds will be prepared. For more information, contact Andy Knudtsen, project manager, at 479-2440. UPCOMING DISCUSSION TQPICS July 7 Work Session Bond Refinancing Discussion DRB Review Lionshead Master Plan Discussion of Ordinance #9, re: SDD #33 July T Evening Meeting First Reading, Ordinance #9, re; SDD #22 First Reading, Ordinance #10, re: Design Review Trigger Marketing Presentation by Frank Johnson Parking Discussion Lionshead Master Plan July 14 Work Session PEC Review Discussion of Marketing Bill July 21 Work Session DRB Review Budget Meeting (noon tv 5 pm) July 21 Evening Meeting Second Reading, Ordinance #9, re: SDD #22 Second Reacting, Ordinance #10, re: Design Review Trigger 1997 Audit Report AIPp Slide Lecture by Professor Erika Doss # # # • MrowNOF~A~L 75 South .Frontage Road Yail, Colorado 81657 970-479-2100 F.AX 970-479-21 S7 MEDIA ADVISORY August 26, 1998 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 25 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz (Sybil) Navas is in Australia representing the Town of Vail) . --Employee Recognition The Council recognized Cooter Overcash, a fire technician in the Fire Department and Brian Canepa, a carpenter in the Public Works Department, for 20 and 15 years of service, respectively. --Vail Valley Community TV Update Next, the Counci! heard an overview #rom representatives of Channel 5 regarding the station's programming as well as attempts to increase the station's revenue sources through corporate sponsorships. The station operates on an annual budget of about $100,000, which includes $45,000 in TCl cable franchise fees collected in Vail and passed on to the station. The Town of Vail contributes 2% of the 5% franchise fee to Channel 5. Corporate support from TCI has decreased in the last three years, they said, due to new franchise agreements with the towns of Vail and Avon. This has resulted in the need for increased revenues for equipment replacement and other operational costs. Channel 5 board members Brian Hall and Steve Miller said they wanted to make sure Councilmembers thought the station was providing a valuable service to the area. Assuming it is, they said they'd continue pursuing revenue sources to keep the station afloat. The Town Council continues to discuss the status of the current franchise agreement which provided for a total fiber optic build out. TCf has already put the town on notice that it has selected a digital technology approach, instead, and this state-of-the-art upgrade no longer requires a total fiber optic build out. The current franchise agreement calls for significant penalties for violations of the agreement's requirements. --PE*C/DRS Report During a review of the recent Planning and Environmental Commission and Design Review Board meetings, the Council received updates on a plan to expand Timber Falls, as well as a development request that would create 21 employee housing units, 15 #ractional #ee units and 11 accommodation units on the site at Cascade Village known as "the ruins." Upda#es also were provided on: a request to remodel the front entryway of the Vail Village Club; a request to use the tennis facility at Vail Cascade Hotel and Club far special events and conference facilities; a request to expand Dobson Ice Arena far locker rooms and a gymnastics facility; a request to revise the west entry at the Mountain Haus; a request for site improvements at the {more) TM ~~~ RECYCLED PAPER Add 1/TOV Council Highlights/8-25-98 Vista Bahn ski yard; and a request far the placement of mechanical equipment on the roof of the Glen Lyon Office Building. For details, contact Dominic Mauriello in the Community Development Department at 479-2148. --Red Sandstone Lottery The Council gave final approval to the criteria for the upcoming public lottery on the Red Saridstorie affordable housing development. Six units will be made available for purchase by the public. The lottery criteria includes the following: equal consideration will be given to length of employment within the Town of Vail as well as length of time living within the Town of Vail; duration of residency within the Town of Vaif will have to be verifiable {voter registration, former leases, utility bills, etc.); people both working and residing within the Town of Vaii will be given higher priority than those just living within the town, based on the structure of the lottery which combines points from both of these categories; the lottery will be open to all who currently do not own a home within Eagle County {prior home ownership will not be a factor); the business community will be invited to purchase or lease units in larger and/or seasonal housing projects, but will not be allowed in this lottery. The lottery drawing for the six units will be held Nov. 5. The remaining 12 units will be controlled by Tawn of Vail and its project partner, the Eagle River Water and Sanitation District. Far additional details, please refer to the news release issued earlier today, or call Andy Knudtsen in the Community Development Department at 479-2440. --Village Core Construction Update Larry Grafel, public works/transportation director, gave an overview on the Village construction projects. Seibert Circle is nearly complete with clean-up scheduled for this weekend. Sculpture pieces will arrive after Lobar Day. The snowmelt project at the Transportation Center will be about 98 percent complete by next week. The Slifer Plaza project will be nearly complete by the end of next week with the in-town bus route resuming normal operations by Labor Day weekend. Also, there's been aone-day delay in the asphalt overlay project on the West Vaii bus routes due to equipment problems, Grafel said. Public Works underpass project is running about two weeks behind schedule, also due to equipment problems, in addition to problems associated with unstable soil. In addition, the town is in the process of receiving approval from the Federal Highway Administration for construction of the "button hack" turn at the I-70 eastbound onramp just east of ~the~ Main Vail roundabout on South Frontage Rd. The Colorado Department of Transportation has already given approval, Grafel said. Also yesterday, in response to a question from Kevin Foley, Bob McLaurin explained the status of a drainage pipe associated with expansion of the Gasthof Gramshammer. --Common Ground/List of Ideas and Concepts The Council reviewed a list of 60-plus affordable housing ideas that have been offered throughout the Common Ground process and asked members of the audience to add additional ideas to the list. This is in preparation far the next community discussion on Common Ground which has been scheduled for Sept. 15. At that time, the list, along with a staff,analysis, would serve as the basis for. presentation and discussion. During yesterday's session, Farrow Hitt, a resident of the Intermountain neighborhood, asked Council to consider scheduling time beyond the Sept. 15 discussion for a continued dialogue on the ideas. Diana Donovan, a resident of the Golf Course neighborhood, submitted a list of additional ideas to be added to the list. She said she was looking forward to working with the Council and that she was optimistic that the ideas could meet the Council's housing goals without "stepping on anyone's toes." She suggested Council provide a forum for discussion of complicated ideas and to allow citizens an opportunity to explain why a previously dismissed idea still has merit. While the submission of new ideas is welcome any time, Councilmembers asked that ideas to be discussed on Sept. 15 be submitted tb the town by Sept. 3. Information packets for the Sept. 15 discussion will be available to {more) M Add 2/TOV Corrrncil Highlights/8=2598 --information Update In preparation for a joint meeting with the Vai! Recreation District Board on Sept. 15, Councilmembers were asked to review a list of discussion topics. members of the public by 2 p.m. on Sept. 11. The packets will be available at the information desk in the Vaii Municipal Building. Also yesterday, Paul Rondeau, a resident of the Golf Course neighborhood, presented his thoughts regarding addi#ionai compromises that are in order to move the Common Ground process forward without being tied up in the courts. Rondeau offered suggestions for behavior improvements among those who have spoken out against the plan, those who are actively in support of the plan and members of the Town Council. --Council Reports Kevin Foley gave an update on the mast recent activities of the Eagle County Regional Transportation Authority in which a new name (ECO) has been introduced. Foley also expressed frustration that an intergovernmental agreement {IGA) between the authority and the Town of Vail took longer to complete than anticipated. The IGA is for operation of the Datsero- ta-Vail bus service. In addition, Foley suggested scheduling a Council discussion on the Town of Vail's future contractual involvement in operation of the Dotsero-to-Gypsum route. The Town launched the route in.partnership with Eagle County in 1994 prior to passage of the half-cent countywide transportation sales tax and before the transit authority was farmed. Town Manager Bob McLaurin has said operation of the outlying route stretches the town's capability to provide quality bus service within the town's boundaries. Also yesterday, Foley, after representing the Council at a meeting of the Vail Recreation District, expressed concerns about the VRD's expansion plans for Dobson Arena, indicating the expansion has turned into a much larger project than originally planned. He also said the VRD would address concerns expressed by a ne+ghbor at the Golf Course regarding use of speakers during the early morning hours. Sob Armour reported on a recent meeting of the Vail 99 Organizing Committee, as well as a Colorado Association of Ski Towns (CAST) meeting in Gunnison. The CAST meeting featured comments from representatives of the Colorado Association of Commerce and Industry, the Office of Business Development, Colorado Travel and Tourism and the state chapter of the American Planning Association. Also at the meeting, Armour learned that Vail stands to receive $216,00.0 for local transportation projects if voters approve a statewide ballot issue to retain excess revenues. Those revenues would be distributed throughout the state for education and transportation projects. Michael Arnett attended a board meeting of the Vail Valley Tourism and Convention Bureau in which there was a discussion regarding the likelihood of "tourism-friendly" candidates for the Avon Town Council. Camp Jeep's success also was discussed, as well as an update on the Vaii Oktoberfest event and an interest by the VVTCB to close the l_ionshead Information Center. Also, Arnett said he was concerned that anon-member business owner has reported difficulty in receiving referrals from the VVTCB information center. He said representatives from the VVTCB have assured him that non-members are treated fairly by the VVTCB and that an aggressive employee training program would be launched immedia#ely. --Other After describing the town's inability to enforce the use of helmets at the skatepark in the Lionshead parking structure, Town Attorney Tom Moorhead received the go-ahead from Council to pursue an emergency ordinance that would. require use of helmets at the skatepark along with any other enforcement measures suggested by the Vail Recreation District. The emergency ordinance will be considered at next Tuesday's evening Council meeting. Despite posted signs and verbal requests from skatepark supervisors, Moorhead said the supervisors are having (more) Add 3/TOV Council Highlightsl8-25-98 difficulty getting about 90 percent of the users to wear their helmets. He said an ordinance requiring helmet use will provide an enforcement tool that currently doesn't exist. During discussion, Councilman Michael Jewett expressed interest in limiting the scope of the helmet ordinance to the skatepark, itself. Bob Armour thanked those who participated in the Rescue Rangers event last Saturday at Ford Bark. Michael Jewett received clarification from Town Attorney Tom Moorhead regarding the status of the Common Ground lawsuits. Moorhead said the town has been served and has responded to 3 lawsuits. At Jewett's request, the town's response will be routed to Councilmembers. Kevin Foley afso expressed appreciation to organizers of the Rescue Rangers program. He also: noted the ultra marathon race went well; thanked Ludwig Kurz and Rob Ford for sponsorship of his ,participation in a bike race fund-raiser; asked that more chairs be added to the Council Chambers for overflow crowds; shared a constituent request that the North Trail be renamed in memory of Lyndon 'Ellefson; suggested moving forward on a Council training program far use of Internet a-mail; noted that Fire Chief Dick Duran had been mentioned in Golf Digest for a hole-in-one shot in Rifle; suggested the Town Council voice mail system be adjusted to enable messages to be routed to all Council members with one phone call, as well as an ability to return to the main menu after leaving a message; asked that the Town consider a proactive campaign to address the need for residents and bears to co-exist; suggested the need to revisit the Dowd Junction recreation path closure schedule (the path is closed during elk and deer migration season at the direction of the Colorado Division of Wildlife); asked about the status of the daycare facility at Vail Commons to replace the Bright Horizons operation {there will be interruption of service, but City Market is in contact with several qualified daycare providers); inquired about the status of rebuilding the playground equipment at Stephens hark (materials will be delivered in mid September); and inquired about the possibility of re-establishing a tot lot for the Lionshead area. Lastly, Joanne Glenn, a former staff member of the Vail Valley Tourism & Convention Bureau, distributed a letter to Councilmembers explaining her allegation of questionable practices associated with the distribu#ion of lodging reservations throughout the valley by the VVTC13. UPCOMING DISCUSSION TOPICS September 1 Work Session Multi-Family GRFA Discussion Glen Lyon Office Building September i Evening Meeting Second Reading, Bond Refinancing Emergency Ordinance Requiring Use of Helmets at the skatepark Facility on the Lionshead Parking Structure September S Work Session DRB Review Discussion of Model Traffic Code Park Free After 3 Discussion Second Quarter Financial Report # # # 970-479-21 DO FAX 970-479-2157 TM FOR IMMEDIATE RE!_EASE August 26, 1998 Contact: Andy Knudtsen, 479-2440 TOV Senior Housing Policy Planner INFORMATION PACKETS AVAILABLE SEPT. i FOR RED SANDSTONE HOUSING LOTTERY; APPLICATIONS DUE OCT. 1 (Vail}--Information packets will be available beginning Sept. 1 for those interested in becoming future home owners of a unit in Vail's Red Sandstone Creek housing complex. The packets, available from the Town of Vai! Community Development Department, contain floor plans for the new development as well as qualifications and procedures that will be used in deciding who wll live there. Construction of the 18-unit for-sale development began in July and wilt be completed this spring. Six units will be distributed to qualified buyers through a public lottery drawing on Nov. 5. The units include 4two-bedroom units for $138,500 each and 2three-bedroom units for $178,500 each. The projected sales prices for the units are 40 percent below market rates far comparable units of similar quality and location. Lottery applications are due Oct. 1. ENgibility requirements far prospective home buyers include the following: must currently own no other real estate in Eagle County, plan to use the residence as an owner-occupied primary home and work a minimum of 30 hours over the course of the year, and plan to continue working that same amount until the sale of the property or retirement. Longevity of employment in Vail and residency will be used to rank candidates. This will allow participation from downvalley residents, but will give Vail locals an edge. The larger units will be set aside for families with children. Resale of the ro ert will be ca ed at three p p Y pp (more} ~~~ RECYCL~'APAPER 75 South Frontage Raad Vail, Colorado 81657 Red Sandstone LotterylAdd 1 percent annual appreciation, Already, community interest in the six Red Sandstone units is high, with over 35 inquiries, said Andy Knudtsen, project manager. O# the remaining 12 Red Sandstone units,,two have been allocated to be purchased by critical Town of Vaii employees. The 1=agle River Water and Sanitation District will acquire four units to be rented to its employees, with four more units to be sold directly to water district employees. The remaining two units, which are ADA accessible, will be sold by the Water District to the Mountain Valley Corporation, which provides local services to developmentally disabled local residents. The Town of Vail and the Water District are partners in the $2.6 million development, each contributing land, coordination and projec# financing. The Red Sandstone drawing in November will mark Vail's second housing lottery, In 1996, 75 applicants competed for 53 for-sale units at Vail Commons, Those units have since remained within their original ownership, which reflects the town's goal of providing opportunities for people to "put down roots" in'Vail, Knudtsen said. For more information on the Red Sandstone lottery, contact Knudtsen at 479-2440. # # # ~~ C' VAIL TOWN COUNCIL -MINUTES TU>=SDAY, AUGUST 18, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 18, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Fard, Mayor Ludwig Kurz, Mayor Pro-Tem Michael Arnett Kevin Foley Michael Jewett ABSENT: Sybill Navas Bob Armour STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Marvin Langer appeared before the Council and expressed his concerns about the Common Ground decision. He said because Vail Resorts stands to benefit most from the plan, it was not a practical solution. Joe Staufer shared a newspaper article about employee housing in Breckenridge. Staufer said Breckenridge appears to have embraced the concept mare positively than Vail. Karl Fauland also addressed the Council, stating he objected to the Common Ground decision because it did not reflect majority support. He felt his neighborhood was already saturated with traffic, parking and animal control programs with the current residents. The second item on the agenda was first reading of Ordinance No. 12, Series of 1998, an Ordinance Authorizing the issuance of Town of Vail, Colorado Sales Tax Revenue Refunding Bonds, Series 1998A and Taxable Sales Tax Revenue Refunding Bonds, Series 19986; Providing the Form, Terms and Conditions of the 1998 Bonds, the Manner and Terms of Issuance, the Manner of Execution, the Method of Payment and the Security Therefor; Pledging Sales Tax Revenues of the Tawn for the Payment of the 1998 Bonds; Providing Certain Covenants and Other Details and Making Other Provisions Concerning the 1998 Bonds and the Sales Tax Revenues; Ratifying Action Previously Taken and Appertaining Thereto; Repealing all Ordinances in Conflict Herewith. Steve Thompson, Finance Director, stated the proposed refinancing of a portion of the Town's debt would provide level debt service payments from 1999 until the year 2012. This refinancing would free up additional funds and enable the Town to fund additional capital projects. The interest rate for this transaction will be lower than the current debt service. Thompson stated the new debt principal and interest would extend debt to 2012. He stated refinancing would be at a lower interest rate and fully complies with theTabor Amendment. Councilmember Jewett expressed his ordinance concerns, stating he had reviewed the bonds and was concerned about payback. Jewett stated the Town needed to address the process for competitive bids, as a great deal of money was at stake. Jewett felt no alternative bids were given to Councii. After some discussion, Councilmember Ludwig Kurz 1 Vail Town Council Minutes August 18, 1998 made a motion to approve Qrdinance No. 12, Series of 1998, on first reading. Councilmember The third item on the agenda was a discussion of the Business License Fee by Vail First Group. Joe Staufer, long time local and business owner, spoke to the Council, stating that he was a charter member of Vail Resort Association. He stated that Vail was then a small community that had 90% membership from the Vail business owners. As Vail grew, the business license fee was enacted in the mid~80's as permanent funding for VRA's efforts . VRA had been successful at what was done and was good for Vail. Staufer disagreed with the change from Vail Resort Association to Vail Valley Tourism and Convention Bureau. He felt the WTCB couldn't service everyone. He stated Vail was the first skier resort that had a central reservation system. As a result, the license fee was taken away from the local community to benefit the Town's competition. He stated Vail was the only town required to pay a business license fee. He stated it was time to address what our needs are and get the funds back into Vail. Staufer stated it was time to realize that every business in this town has two or three competitors down valley and, although Vail contributes $700,000 on a $900,000 budget, Vail gets exactly the same benefits. He stated it was shocking how much business was being booked out of Vail. Jim Slevin, also a long time local and farmer business owner, addressed the Council . He stated that in the early days, locals helped each other. He had served on severs{ different boards and felt that 30 years later things had definitely changed. He stated it Michael Arnett seconded the motion. Councilmember Kevin Foley stated he would like to stick to the original schedule and have the debt paid off by 2006. a vote was taken and the motion passed 4 to 1, Councilman Foley opposing. The second reading of the ordinance will be read at the September 1st council meeting. was difficult for Vail to compete with the Vilar Center, golf courses, Beaver Creek ice arena, etc. Slevin suggested the Council walk around one more time this summer look at the condition of the Village. He suggested several improvements were needed, including heated pavements, additional lighting, and general updating. Lionshead business owner and former Councilmember Rob Levine handed out a chart outlining the Antlers business since 1984. He stated his business was up significantly and was largely as a result of the marketing of the WTCB. He asked the Council to not make any changes. Dick Elias, long time local and former business manager, stated he was not here to get involved, but to give a little history - he stated he had a vested interest because of his daughter's business. He stated Colorado was #1 in tourism inquiries -never ranked #1 in bookings. He said sales tax returns are miserable this summer. He stated Vail needs to promote Vail and that businesses need to take control and that tax should be used to promote businesses in Vail. Jim Slevin addressed the Council again, wanting to clarify that he had no vested interest and was not a part of Vail First. Jack Curtin, part owner of Curtin-Hill Sports, stated that he felt Vail last its identity by becoming involved with the Vail Valley Marketing Board. He felt the marketing should be done in Vail only. He stated that everything that was requested of the businesses had been accomplished and now that it's budge# time, it was time for the Council to commit to what they said they would do. Frank Johnson, WTCB Director, thanked Council for having faith aver the last 10 years, raising $300,000 for the marks#ing board. He stated that 60% who come to this area stay in Vail. He felt Vail needed its own program, but didn`t feel we should get rid of a program that works. He stated there was nothing anyone could do about the building down valley and that Vail is built out. He stated that Vail was 90% dependent on tourism. Steve Rosenthal addressed the Council. He said he had bought a business in Vail and was concerned how 2 Vail Town Council Minutes Augus# 18, 1998 marketing dollars were being spent. Kaye Ferry, Vail First, stated the reason for their organization was to get the license fee dollars returned to Vail. She admitted it was not a perfect solution and the group was open to any suggestions or ideas. No decisions were made by Council at the conclusion of the presentation and Phis will be considered in the larger context of the 1999-2000 budget approval process. The fourth item on the agenda was a discussion on Common Ground, the next steps. Mayor Rob Ford stated comments were welcome, but should be limited to the items listed on the agenda. Andy Knudtsen attempted to go through the schedule. He stated that comments from the community were welcomed and the staff would continue to work with the community and the council and would be following up with comments. He also stated that anyone that was not on the common ground mailing list and would like to be added should see Pam Brandmeyer or Mary Caster to be added to the list. Jerry Sibley, Matterhorn resident, addressed the Council, stating his frustration regarding the procedure to make comments regarding the process of Common Ground and asked the Council how opinions could be voiced. Sibley that meetings have been controlled and it was hard to know when input was welcome. Sibley stated he felt the Town had done a good job in providing its own employee housing and felt the Town was a good model for the business community. He #elt the procedure was "set in stone", contrary to what Andy Knudtsen. Senior Housing Planner, said, and it was difficult far neighborhoods to have an input. Sibley stated he felt it was a mistake to use open space purchased with RETT funds that were promised to be open space. He stated there were places the Town could create, such as Cascade Village " the ruins," the Old Town Shops, Berry Creek, unpurchased lands, and Timber Ridge. He felt the Town Council could change at will without the neighborhood having a voice. He asked the Council to reconsider. Mayor Ford stated he knew what Sibley was feeling and was willing to set a time for another open house to discuss only open space and Common Ground. The public in the audience strongly disagreed with Mayor Ford's comments and felt it would be pigeon-holed to another meeting and was doing a great disservice to the local community. Judy Sibley, Matterhorn residence, spoke regarding Donovan Park . She stated she was opposed to using the property for housing. Diana Donovan stated she felt there should be zero density an land zoned as open space. She stated she and her committee had presented the Mayor with a list of many options before using open space, but felt that neither the Mayor nor the Council had read them. Guy Ayrault stated he had attended the open house and was unsuccessful in trying to express his feelings. He felt the June 30th resolution was in violation of public trust. He felt that after the sessions were over, the Council was able to proceed as they wished. He appealed to the Council to leave open space alone. Carol Hymers, Glen Lyon resident, stated she supported affordable housing, and also expressed her wish to have the Council take another look at viable options available as previously mentioned. She also stated she did not support Resolution No. 9, as written. She asked council and staff to summit information to homeowners timely so they can to participate. Paul Hymers, resident of Glen Lyon subdivision -stated he was one of the participants suing the town to rescind Resolution No. 9. He questioned why the Council was not interested in the preservation of open space and why the RFTT tax was enacted and then tried to be used to purchase employee housing. He also questioned why the town master plan was being disregarded, why the Donovan Park master plan was being ignored and why other parcels had not been pursued. He suggested Vail Town Council Minutes August 18, 1998 incentives be given to homeowners to rent space. He wanted to know why the Town had chosen to build seasonal housing with 4 and 5 bedrooms. He reminded the Council how much trouble they had selling Vail Commons. He asked the Council who was driving this effort, who would be able to purchase these units and why the town was entering into the development business. Hymers questioned if there was in fact a housing crisis. He felted so many town residents felt legal action was the only recourse and the Vail Town Council had been very unresponsive to citizens and was not representing their constituency and had no regard for the opinions of others. Ron Jones, Garmisch area resident, addressed the Council stating he opposed the steps taken in common ground. He stated the ArosalGarmisch area did not have a designated park area. He stated the use of RETT tax revenues as a major funding source for affordable housing was a grass misuse of this fund. He questioned haw it could be used for public housing. Jones stated Vail was #2 in ski magazines because of overcrowding. He addressed the huge density planned for Lionshead and the change of zoning laws. He wanted to know why Vail Resorts was not participating more in the affordable housing plan, especially when they just purchased a 30 million dollar hotel in Breckenridge. He stated Vail Resorts should be expected to pay for their own housing and it was time for them to lead the way. Jones requested the Council to reconsider Resolution No.9 and its effects on the entire community, such as, cars, pollution, and traffic. He requested the Council to reconsider their decision and come up with a plan that would work for everyone. T.J. Cannars,a 5 year resident, and a plaintiff in one of the lawsuits, stated he did not agree with where and how the affordable housing that was being planned was to be located and paid far and felt he was backed into a corner to file the suit. He felt strongly that employee housing should be divided into four parts ~ business owners, property owners, town government, and employees. There was strong consensus from the audience that a more equitable way of providing housing would be contributions from employees, Town of Vail, business owners and property owners. Attorney Sally tackle requested the Council to stop the process now and not to try to salve the problem by taking away open space when there were many other viable options. tackle stated she too was frus#rated by not being allowed to discuss these concerns in the common ground process. She felt the Town should build on property awned by the Town, not on public land and open space. She stated she was told by Community Development that she could not add additional development to her residence because it would add too much density. She suggested requiring a development or rede~elapment to add employee housing. She reminded the Council it was not too late to admit this was wrong and to start down another path. Wolf Mueller, Matterhorn resident, spoke in defense of Donovan Park. He felt that other town- owned properties should be used for affordable housing before any open space was looked at and he was also opposed to using RETT funds for affordable housing. Mueller read a prepared statement that he was not allowed to read at the June 30th meeting. He felt the Town should do away with the RETT tax if it was not being used for open space. Flo Habenicht, a Matterhorn resident, spoke regarding employee generation ~- give part of housing to businesses. She quoted Andy Knudtsen in a newspaper article after a Glenwood Springs meeting saying the Tawn had reached a crisis point and the burden should not be put on the government . She stated that in regards Common Ground -Donovan Park was "uncommon ground." She stated that once this property was built on, the Town would never get it back. Valerie Fowler, who lives in Matterhorn, asked the Council to consider other sites available withou# using open space. (Timber Ridge, the "ruins" at Cascade, ma bell). Nevin Nelson, West Vail resident, asked the Council to respond as to why they are so intent on building on open space and why this is not considered as a last resort. Mayor Ford stated he had 4 Vail Town Council Minutes August 18, i 998 repeatedly made an offer to do this at a meeting open to the public; however, the purpose of the meeting tonight was to set up the schedule of Common Ground process. Nelson stated the letter she had received said the meeting here tonight was to answer questions and she would like an answer to this question tonight. Mayor Ford spoke to the audience stating that the town looked at the map of available space and estimated that 30% of available building ground was open space. Because of the lack of available ground, the Common Ground concept was launched. Mayor Pro-tem Kurz ,stated that what Mayor l=ord said was correct. Kurz stated the Council had received a high level of consensus that there was an employee housing problem in the town. He acknowledged that the Town had slipped in some areas of services provided, and with staff help, had looked at all the alternatives. Kurz stated that the Council has talked about different areas, including the ruins, ma bell, and Timber Ridge, and had come up with an equitable plan. He stated the plan might be less equitable in some areas than others. He stated most of the speakers were West Vail residents, one or two were not West Vail residents. Neighborhood impacts. He stated he was hearing "yes" there is a problem. But let's resolve it somewhere else. He stated Berry Creek could be developed, but do not build in the community. Councilmember Mike Arnett stated he was as pro open space as anyone in this room. He stated this was not an easy decision and the Councik was using forward thinking in that within 10 years, the Vail population will double and the reason for affordable housing was to house our own, and there would be no need for people to drive past Dowd Junction. Councilmember Foley stated the night of June 30th, at 4 hour meeting he spoke of supporting employee housing. He stated he supported the resolution to work toward getting the job done. if the Town doesn't support affordable housing, people will go elsewhere. Foley stated the Town needed to look at the plan as a whole, that mare time was needed to talk and move forward. Councilmember Mike Jewett stated he was the only dissenting vote against the process. Jewett suggested a change in the Town Charter was in order and felt this decision should be taken to a vote of the Vail residents, as opposed to the passage of Resolution No. 9. Jewett made a prediction that if the Council continued on the same course, it will divide the Town and the citizens . He stated he was very concerned that Council was not listening to the people. Jewett stated he was the biggest pusher of employee housing and needed to reflect on where we were going. He stated he would like to see the Council reflect on removing Resolution No. 9 and work with neighborhoods to address specific parcels of land. Jewett stated he refused to go into executive session to be verbally abused. He stated that the public needed to understand that things happen behind closed doors. Diana Donovan stated that the park is an important part of the community and there are other alternatives to the housing problem. She stated that the Town was selling a piece of property to second home owners rather than using it for affordable housing and there were a lot of other opportunities other than open space. Farrow Hitt, a Matterhorn area resident, suggested the Town re-read the definition of RETT funds He felt the Council was ignoring the purpose of the ordinance. He recommended the Council re-think what they're trying to do. He suggested the Council let the public know why they don't want to build on alternative sites. He felt lots of good alternatives have been brought up. He stated Donovan Park was designated open space for parks and recreation and wondered when and how it got changed to public use and who did it. He stated he did not want to offend the second home owner, but felt that affordable housing was only going to be built where there was already employee housing. He stated the public trusted the Donovan Park master plan and the community would be in attendance from here on to make sure it remained 5 Vail Town Council Minutes August 18, 1998 a public park.. Hitt stated he did not like being a part of the law suit, but felt he was never allowed to talk about it. He questioned the Council about town park lands being used and why if was not open far discussion. He was also concerned about there actually being an affordable housing crisis. He stated Vail Associates laid off 300 employees last season. Hitt stated Councilmember Navas had recommended immediate acquisition of Timber Ridge and he wanted to know what had been done about that. Town Manager McLaurin replied that nothing had been done at this time. Council and staff agreed that the Town needed to move quickly on this matter. Maryanne Molloy, a second home owner in Vail, stated she had toured affordable housing in Boulder and invited the Council and staff to a tour there on Thursday. Councilmember Arnett requested he be given literature. Sheila Sullivan, a West Vail resident, stated that Stephens Park was her concern. She stated she attended Common Ground and tried to be heard, but because of the format of the meeting was unable to do so. She asked the Council to please not use open space for housing, but to redirect and reconsider their decision. Paula Fitzgerald, West Vail resident, stated she was not opposed to development and the idea of increasing density by adding bedrooms or lockoffs to existing buildings. Melvin Vaughn stated he had purchased property in 1966 and was not a full time resident . He stated he had watched the houses move down to the Matterhorn and Donovan Park area. He stated if vacant lands were developed by RBTT money, it would change the area and who would stop the repurchase of lands from Vail to be torn dawn and highrise concrete buildings built in their place. He advised the Council not to lose the public trust by using these lands far public projects. Chas Bernhardt, home owner in Intermountain, felt the densities were too high and needed to be changed. He stated he had sent several letters -costs don't decrease by increasing density. He does want to discuss Common Grounds. He had called, written several letters, and stated Councilmember Jewett had answered his letters. He had also talked with Councilmember Arnett, who gave a good explanation as to why the Council was moving in the direction they were, and Mayor Ford called him from his vacation. Mayor Ford addressed the audience again, stating he and staff would be happy to discuss Lionshead regarding employee housing. Jerry Sibley addressed the Council again regarding process . He stated he would be interested in having a representative from the neighborhoods be a part of the employee generation task force. Rob Levine, manager of the Antlers Lodge in Lionshead, stated he has same employee housing and that he advertised for employees for 2 months -and received 2 applicants. Service levels have gone dawn. Lionshead master plan has employee units. Rob was trying to figure out how to do more. Viable alternatives have not turned out to be viable. It would be wrong to take 50% of open space for employee housing. It would be appropriate to take less than 2% to solve this problem He stated he admired Council for taking on this process. In regard to densities, Rob stated Council should concentrate the most density to the core of the town. Sue Dugan applauded Rob Levine for his views. She stated the Common Ground meetings were a good process -moderators were professionals to get the group to consensus.. She also felt a decision had been made before the meetings were held Ms. Dugan reminded Council that they had questioned the legality of her unit. Primary residents will leave. Ron Mitchell rented in Vail far 15 years. He stated there was no housing crises. Loss of open space was a definite crisis. The price would be expensive and this should not to be confused with triple over-building of Vail as it is occurring now. He felt a closer look needed to be taken at areas already mentioned and at employee incentive programs. Council should explore more options for first home buyers. He felt Resolution No. 9 should be abolished and RETT funds should not be ~ Vail Town Council Minutes August 18, 1998 used. He stated citizens Headed to have a voice and that opportunity had not been given to them. In a local paper, the listing of housing wanted was 3 ads. Joann Glenn, a West Vail property owner, questioned the issue of what the next phase should be. Mayor Ford quoted Vail development going on fior decades, but each step had the same naysayers. The minority continues to embrace confrontation. Locals are talking to you. Vail Tomorrow is a screening process. What happened within Common Grounds. Ford hasn't seen any viable alternatives to the Vail Commons plan. Need some common sense in Common Ground. Hearing what locals feel is common sense. This situation was created by the fact that GRFA has always been an issue. When those people approach the town for addition GRFA ,it was a struggle. If we could make our properties more affordable to us, we would not be interested in using RETT funds . It should not be funded by our government. Next phase for you is to repeal Resolution No. 9 and listen to the majority of their constituency. Karin Scheidegger, West Vail full time resident, stated she attended the Common Ground meetings. She stated she did not have a choice then and was not having a choice now. She reminded the Council she had collected over 100 signatures objecting to building next to town manager's house. She stated that lots of lights were on in her neighborhood and many alternatives have been given and to please consider those. Consider an exemption to people who live here full time such as Avon's. It was sta#ed that Vail Commons owners were exempt from RETT fees and that could be a consideration given to other local full time buyers. Jeb Jennings, a Vail Valley resident far 20 years, recently moved back to the area. He stated the comments made tonight were important. He felt the intentions of the Council were good but were a violation of public trust. He felt the issue should be taken to a public vote and that Vail Resorts should get more involved. He stated that taxpayers were being asked to furnish housing for VA employees. Suzanne Mueller, Matterhorn resident, sta#ed that she would like to participate. She stated she did not feel welcome at the beginning of Vail Commons and to please consider what the Council would be doing with Donovan Park. She also stated she would be willing to help with the process. Mayor Ford s#ated that he looked at adoption of Resolution No. 9 as a starting point. From that point, the Council could move forward with the neighborhoods to discuss the density in their particular neighborhood. Ford stated he was disappointed that this did not happen. He again expressed his and the Council's willingness to sit dawn in a nonheated environment to discuss the issues. Ford stated he ran for Town Council to help the community solve some of its problems. He agreed the open house on the June 30th was a little charged and realized that not since the open house has there been an opportunity to sit down and discuss the alternatives with the public. Ginny Culp addressed the Council stating they (the Council) was seeing evidence that the process did not meet the needs of the community. She felt the Council was on a predetermined course to build affordable housing on the public's open space with the public's money. She stated the Council's reference to open space as "designated" land was in fact open space bought by RETT and should not be used for affordable housing. She questioned how the Council would prevent affordable housing residents from working and commuting down valley. Mr. Arnett was concerned about down valley, build hauling here, given the town's enforcement of housing here. Councilmember Arnett stated there would be deed restrictions of Red Sandstone employee housing and master leases would be signed by properties sold to local business owners. Jerry Sibley spoke in reference to Habitat for Humanities, noting that he had worked on a home in Gypsum. He stated the Town is not open to Habitat For Humanities. Sally Jackle stated that Habitat for Humanities had backed out of pursuing building in Vail because they felt they were not compatible with the neighborhood. 7 Vail Town Council Minutes August 1 B, 1996 Gene Whitten addressed the Council, agreeing with the neighborhoods in West Vail and stating that the citizens needed to be heard. She stated the Council and staff need to go back to ground zero. She felt there was not a consensus with regard to Resolution No. 9. Many other issues were discussed in Vail Tomorrow. Whitten stated she was a former Planning Commission member. She recalled that any time open space and RETT came up for discussion, it was stated that it could not be used. She stated the Board of Realtors defended RETT and felt RETT should be abolished if no open space was left to be purchased. She stated the Council was missing the point and did not have the right to change the purpose. She stated the people were not behind this. She suggested the l=ast Vail Racquet Club was for sale and the Council should take a Took at that for consideration of affordable housing. She also supported the idea of a one time exemption to RETT to anyone who was a full time resident. Kaye Ferry, local business owner, defended the Council's actions, stating they were performing in the best interest of the community. She stated Common Ground came out of the Vail Tomorrow process and needed to be addressed.. Flo Habenicht addressed the Council stating that there was a lot at stake here and the public was trying to save open space and the Council was giving them a schedule. She #elt the decision should be delayed until a plan that most everyone agreed on could be reached. She suggested discussing this at the next work session. Council member Jewett stated the issue must be voted on by the people. People are speaking. He stated the only way this issue could be resolved would be to reverse Resolution No. 9. Jewett felt the Council had alienated the people interested in affordable housing and felt nothing was going to happen. Councilmember Jewett #hen made a motion to withdraw Resofution No.9. Mayor Ford questioned Councilmember Jewetk, asking him if he thought it was fair to vote on a matter that was voted on by Councilmembers that were not in attendance at this meeting. Councilmember Foley suggested the Council look at the calendar and set a date for further discussion. As there was no second to the motion, the motion died. Mayor Ford stated this discussion would continue at the Sept. 15th evening meeting. Councilmember Foley proposed to modify Resolution 9 after input from the community. Mayor Fard stated it was important to answer some of the questions . He stated the Council would discuss it at the next work session. Ford stated that Resolution No.9 was not to build anything, it just gives a direction in which to proceed with the process. He stated the Council was not going to leave the public out of the loop in determining the density and sites far affordable housing. Jerry Sibley stated that eliminating the sentence about specific sites may make the resolution more appealing to the public. Councilmember Ludi Kurz addressed issues that he felt might have been misunders#ood. He addressed the loss of the Sunbird Lodge in Lionshead. He stated redevelopment in Lionshead would not result in any net loss. He stated it was a a process the Council was going through. He stated the Council was being accused of not listening to what the public was saying. He stated he knew of no one who was behind this or driving this issue. He stated that many discussions with the community have been held over the past several years. He suggested everyone should stay away from snide and sarcastic remarks which are non-productive and are a poor way of communicating. Kurz recommended setting a public hearing on the agenda for worksession on the September 15th to discuss building on open spaces as opposed to alternative spaces. He stated that all the alternatives addressed tanigh# would be open for discussion at that time. $ Vail Town Council Minutes August 18, 1988 ti ~T, `~ J ti The fifth item on the agenda was the Town Manager's Report. Town Manager McLaurin stated he had nothing to add to the report. As there was no further business, a motion was made by Council member Kurz to adjourn the meeting and was seconded by Council member Foley . a vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 11:15 P.M. ~~`~~~"~y~ OF ~''y~s ~~ q~ sE~L „cQLiOf?A~ ~~` ATTEST: Lort§~ey~on Idson Town Cler (Minutes taken by Mary Caster) ~~~ Respectf submitte , ;. Rob i=ord ~ Mayor 9 Vail Town Council Minutes August 4B, 4998 WORK SESSION MINIJTES Tuesday, August 1 S, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August 18, 1998. All members were present with the exception of Kevin Foley, Sybill Navas and Bob Armour. Item No. 2, Turn It Up! Vail funding request. A request for the 1998 Turn It Up! program was made of Council by Kaye Ferry, representing the Vail Merchant's Association, in the amount of $24,000.00. Michael Arnett moved, with a second from Ludwig Kurz, to approve a supplemental appropriation of up to $24,000.00. A vote was taken and the motion passed unanimously, 4-0. 2. Item No. 3, Jim Heber, representing the Vail Recreation District, requested the Town Council's permission to proceed through the public process. The Town Council's permission is required since the VRD is proposing an expansion to the Dobson Ice Arena. The Ice Arena is owned by the Town of Vail and leased to the Vail Recreation District. The VRD is proposing a locker room expansion as well as construction of a new gymnastics facility at the Dobson Arena. The plans are currently in the conceptual stages. The expansion and new construction is proposed to occur on the east side of the ice arena. Larry Grafel indicated he would be interested in having the primary entrance to the Dobson Arena moved to the west side of the arena, as well as provision made for loading and unloading outside the main pass-through corridox between the arena and the library. VRD staff assured the Town they would get comments from the Public Works Division. Following discussion, Mike Arnett moved, with a second from Ludwig Kurz, to approve the VRD's proceeding through the public process. A vote was taken and the oration passed unanimously, 4-0. 3. Item No. 5, Village Core Construction Update. Following Larry Grafel's weekly report, Mike Jewett requested the Council discuss the request for funding of up to $150,000.00 to construct the free right turn headed west on the South Frontage Road that would allow a 180 degree turn onto Interstate 74 from the Frontage Road. Upon completion of discussion, all four Council member were in positive consensus to proceed with this construction in the fall of 1998. Bob McLaurin and Larry Grafel indicated that funding was currently available in the Capital Projects Fund for this year. M 1 ~''~ 'OWN OF VAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 O~ QLc.~e'sJ rM MEDIA ADVISORY August 19, 1998 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 18 Work Session Briefs Council members present: Arnett, Ford, Jewett, Kurz --Presentation by St. Moritz Exchange Student Rico Malgiaretta, a exchange student from Vail's sister city (St. Moritz, Switzerland), presented the Town Council with several gifts from his community. Rico was introduced to the Council by Peter Franke. The Franke's are serving as a host family. --Turn It Up Funding Request. Following a presentation by Kaye Ferry of the Village Merchant Association, the Council voted 4- 0 to fund up to $24,000 for the 1998 Turn it Up Vail activities. Last year, the Town of Vail funded the program at the $19,000 level. The program, now in its third year, provides training for as many as 600 frontline employees. --Vail Recreation District Request The Council voted 4-0 to allow the Vail Recreation District (VRD) to go through the development review process-to expand Dobson Arena. The ice arena is owned by the town acid leased to the VRD. The VRD has proposed a locker roam expansion and the construction of a new gymnastics facility an the east side of the arena. The plans are currently in the conceptual stages. The public process would involve hearings before the Planning and Environmental Commission and the Design Review Board. --Criteria for the Red Sandstone Lottery In preparation for November's public lottery for the six Red Sandstone affordable housing units, the Council reviewed a list of criteria and gave preliminary approval to the following: use longevity of employment in Vail or residency ir1 Vail to rank candidates within the top tier;,allow for participation by downvalley residents, but at a lower tier; put families with children in a higher tier for the larger units (rather than single owners who may or may not have roommates); and limit participation to only those who are not currently owning real estate. Councilmembers will be asked to finalize the criteria at next week's work session. Lottery applications would then be available to the public beginning Sept. 1. For mare information, contact Andy Knudtsen at 479-2440. --Village Core Construction Update Public Works/Transportation Director Larry Grafel provided an update on the Village (more) ~~~ IiECYCLEDPAPER Add 11TOV Council Highlights/8-18-98 construction projects. He said most of the projects will be substantially complete within two weeks. Also, beginning Friday this week and continuing into next week, West Vail bus route streets on the north side of the Frontage Road will receive an asphalt overlay. Fallowing a question by Councilman Michael Jewett, the Council agreed to move forward with construction of a buttonhook turn at the Main Vail roundabout that will connect to the I-70 eastbound on-ramp. Construction will occur this fall. --Information Update In preparation for the evening meeting, Finance Director Steve Thompson and the town's financial advisor Peter Zent appeared before the Council to answer questions regarding the town's refinancing efforts. Councilman Michael Jewett had asked to explore several approaches that might help the town buy down its principle, but those options proved to be less economical than the package approved later at the evening meeting. Er-ening Session Briefs Council members present: Arnett, Foley, Ford, Jewett, Kurz --Citizen Participation Marvin Langer appeared before the Council and expressed his concerns about the Common Ground decision. He said because Vail Resorts stands to benefit most from the plan, it is not a practical solution. Joe Staufer shared a newspaper article about employee housing initiatives in Breckenridge. Staufer said Breckenridge appears to have embraced the concept more positively than Vail. Next, Karl Fauland, a resident of West Vail, said he objected to the Common Ground decision because it doesn't reflect majority support. He said his neighborhood doesn't need more employee housing because it's already plagued by traffic, parking and animal control problems. --Ordinance to Refinance TOV Debt The Council voted 4-1 (Foley against} to approve first reading of an ordinance that would enable a portion of the town's debt to be refinanced at a lower interest rate. As proposed, the refinancing would level off payments to about $2.3 million per year from 1999 to 2012. That compares to the existing debt service which calls for payments as high as $8.4 million between now and 2005. Refinancing would free up about $7 million in funding between 1998 and 2006, according to the town's financial advisors. During discussion, Councilman Michael Jewett said the town should have considered a competitive bid process for the refinancing. Also, Councilman Kevin Foley repeated his concerns expressed previously that extended debt payments could burden future councils. Instead, Foley said he'd rather stick to the current debt schedule and pay the bonds off by 2006. For more information, contact Finance Director Steve Thompson at 479-2116. --Discussion of Business License Fee by Vail First Group In preparation far budget decisions later in the year, the Council heard a presentation from Joe Staufer along with other representatives from Vail 1st. This group of Vail business owners has proposed redirecting the town's annual business license fee collections, about $350,000 annually, away from the Vail Valley Marketing Board and using the funds to market Vail exclusively at the direction of Vaii 1st. While Staufer said the business owners aren't against the concept of regional marketing, he said Vail should no longer fund the Marketing Board at a higher level than the other regional partners. The merchants reminded Councilmembers that because deadlines to secure a permanent funding source for regional marketing have lapsed, (mare} ~ _. Add 2/TOV Council Highlightsl8-18-98 it's now time t0 move forward and allow chose dollars to be redirected to Vall. Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, said he supports the idea of a Vaii- based marketing program. But dismantling the existing program, he said, would be detrimental. The Marketing Board is currently pursuing a lodging tax that could go to the voters next November in its pursuit of a permanent funding source. Also speaking yesterday was former GOUncilmember Jim Slevin who challenged the Council to reinvest in the community; and Rob Levine, general manager of the Antlers, who asked Council to retain the regional marketing program until a permanent funding source is in place. No decisions were made at last night's meeting. --Common Ground Next Steps The Council listened to about three hours of public comment from about BO citizens in an~ attempt to move the Common Ground process into its next phase. But because many of the comments centered on specifics of the plan, rather than next steps, the Council postponed action and instead, at the suggestion of Councilman Kevin Foley, agreed to host afollow-up session at its Sept. 15 evening meeting to discuss the plan in more detail and to evaluate the other options that have been suggested. Recommended options and approaches that were presented last night included the following: • As an employer, TOV should set a housing goal for its employees that would serve as a model for other businesses. • TOV shouldn't use open space lands, such as Donovan Park, which were purchased with Real Estate Transfer Tax Funds, for housing. Or, at the very least, use these lands as a last option. • Consider housing developments on other lands, including the Ruins (at Cascade Village), • the Old Town Shops site, the Mountain Bell site, the Public Works shop site and at Berry • Creek Fifth in Edwards. 5bw the process down. • Provide opportunities for four groups to contribute to the solution equitably: 1) employees; 2} Town of Vail; ~) business community; 4) property owners • Stop the process and revisit the June 30 decision. • Exhaust all other alternatives before breaking ground on a new project. • Create additional flexibility with current zoning codes to make employee housing units easier to add to existing properties. • Move ahead with an employee generation ordinance. • Create strict enforcement of existing deed-restricted units. • Move forward with the Timber Ridge property to ensure the deed restrictions are preserved after 2001. • Bring in design teams from Boulder and elsewhere and sponsor neighborhood design charettes to explore new urbanism concepts. • Mix seasonal units with owner occupied units. • Avoid using RETT funds for housing. • Ensure adequate housing solutions within the Lionshead Redevelopment Master Plan. • Create an Employee Generation Task Force with representation from each of the neighborhoods. • Consider concept of registering neighborhood associations to serve as a liaison with the town. • Concentrate densities as close to the core of town as possible. • Consider an exemption an RETT similar to Avon's for first-time home buyers. • Take the plan to a public vote. • Involve the business community to a greater degree, especially Vail Resorts. • ~ Bring together the private landowners and business community to address the problem through private sector initiatives. (more) Add 31TOV Council Highlightsl8-18-98 • Recruit Habitat for Humanity to build housing in Vail. • Abolish the Real Fstate Transfer Tax and take a housing tax to a public vote. • Use Forest Service land for housing, such as Trapper's Run or Vail Mountain. • Explore. development rights a# the Vail Racquet Club. Also last night, Councilman Michael Jewett unsuccessfully attempted to overturn the Common Ground resolution which was adapted by a 6-1 Council vote on June 30. Jewett's motion failed for lack of a second. Jewett, who voted against the plan, predicted emergence of a grassroots ' campaign that would attempt to amend the Tawn Charter so that changes in land use would need voter approval. Councilman Ludwig Kurz said he was heartened by the evening's discussion on Common Ground. As strongly opposed as some of the speakers were, lie noted , that many in the audience acknowledged the need to address the housing problem and were willing to assist the Council in "making the right decisions." Mayor Rob Ford, along with Councilmembers Foley, Arnett and Kurz said the Council would continue to seek the involvement of each of the neighborhoods as alternatives and next steps are explored. Ford, in particular, made several overtures to the audience last night to continue the dialogue elsewhere. He said he was disappointed the audience focused on debating appropriateness of the plan rather than providing feedback on a proposed schedule for next steps, which was last night's agenda topic. For a listing of each of the speakers from last night, contact the Town Clerk's Office at X79-2136. --Town Manager's Report Bob McLaurin noted that construction will begin soon on a free right turn that will allow traffic from the Village parking structure to access I-70 eastbound without entering the Main Vail roundabout. The estimated cost is $150,000 and will be funded within the town's existing budget. UPCOMING DISCUSSION TOPICS August 25 Work Session Canter Overcash, 20 Year Anniversary Brian Canepa, 15 Year Anniversary PEC/DRB Review Red Sandstone Lottery Vail Valley Community Television Channel 5 Update September 1 Work Session Second Quarter Financial Report Multi-Family GRFA Discussion Glen Lyon Office Building September 1 Evening Meeting First Reading, Supplemental Appropriation Ordinance Second Reading, Bond Refinancing # # # ti r 1~ ~~ Tou~v of vAZL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY August 12, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCII~, HIGHLIGHTS FOR AUGUST 11 ~~ i~ Work Session Briefs Council members present: Foley, Ford, Jewett, Kurz, Navas --Proposed Refinancing of the TOV Debt The Council voted 3-2 (Jewett, Foley against) to authorize Bigelow and Company to proceed in restructuring a portion of the town's debt. As proposed, the refinancing would level off payments to about $2.3 million per year from 1999 to 2012. That compares to the existing debt service which calls for Nayrnents as high as $3.4 million between now and 2005. During discussion, Councilman Michael Jewett expressed concerns that although the pre-payment penalty of $35,000 on the Series 1992B bond issue was included within she total transactional costs, it was not identified as a specific line item expense. Jewett also inquired about the need to use an emergency ordinance process to approve the package, as well as impacts to the Tabor Amendment. Ir'eter Zent; Financial Consultant. indicated that the emergency ordinance would potentially allo!~v for a more favorable interest rate based upon the sparter period of time for final approval. The Town of Vail Charter allows for an emergency ordinance to preserve public property. The Tahor Amendment does~not apply to a refinancing of debt at a lower interest rate which is being accomplished by this refinancing. Jewett also expressed interest in reviewing an amortization schedule and expressed frustration that the town did not use a competitive bid process to hire an~underwriter. Also yesterday, Councilman Kevin Foley continued to raise concerns about the possibility of burdening future councils with what amounts to $3 million in additional debt. Foley recounted how the current council had been surprised to learn that the existing debt had been "front loaded" by the previous council. Mayor Rob Ford said the restructuring would help address the problems inherited by the current council by dropping payments in th4 initial years by as much as $6 million and creating a realistic payment plan with level payments from year to year. As a result of yesterday's Council action, the bonds will be taken to market oi~ Aug. 18 and will be issued in September. Council will be asked to pass an emergency ordinance on Sept. 1 which will authorize the transaction. For more information, contact Town Manager Bob McLaurin at 479-2105. --PEC/DRB Review During a review of Monday's meeting of the Planning and l=nvironmental Commission, Councilmembers asked for clarification on a "250 request" that involved a setback variance in the Glen Lyon subdivision. The request was approved by the PEC. Councilmember 5ybiil Navas had wandered if a variance should be granted for additional GRFA requests. Staff indicated that in the case of this particular req;test, the PEC found grounds for granting an approval. Also, Councilmembers received an update an a PEC work session to review a request to add $,000 sq. ft. of office space to the Glen Lyon Office Building, as well as an additional 6,000 sq. ft. of residential space. The PEC had asked the applicant to rework the configuration to show a TM i~~ xECrer.~n PAPER TOV Council Highlights/August 11, 19981Add1 mix of new office space and residential space within the same structure. in addition, upon review of a request for a conditional use permit allowing a type 11 employee housing unit far a residence on Beaver Dam Rd, Councilman Kevin Foley clarified the town's current enforcement policies. (Employee housing uni#s approved by the town after 1994 require the units to be occupied by' qualified employees; units approved prior to 1994 are not required to be occupied.) --Lionshead Redevelopment Master Plan/Height After reviewing four alternative concepts and after nearly 1 Q months of discussion, the Council voted 5-0 to establish a maximum building height of 82.5 ft. and an average height of 71 ft. within the Lionshead Redevelopment Master Plan. Current permitted heights are '45 ft. for a - . building with a flat roof and 48 ft. fior a building with a pitched roof. Sixteen out of 25 buildings in Lionshead exceed the height limitation. This discrepancy exists because many of the buildings were built prior to the adoption of height regulations for the area. In voting to incorporate average and maximum building heights into the draft plan, Councilmembers said they did so with the understanding that: • buildings would be na higher than 5 stories throughout the s#udy area, with the allowance of floor area in the roof. • that the 5 public view corridors established earlier in the process would be retained • that step backs would occur at 16 ft. and 36 ft. eave heights, at which point the building face would step back a minimum of 12 ft. • that council would review its decision on height during consideration of the fins! master plan document Yesterday's decision was a compromise among Councilmembers. Kevin Foley and Michael Jewett said they supported a 71 ft. maximum height, while Ford, Kurz and Navas supported a • maximum height of 82.5 ft. The decision followed public comment by seven citizens who've been following the discussions, Jim Lamont of the East Village Homeowners Association suggested exempting certain areas from the height requirements; longtime businessman Joe Staufer said he feared the increased height allowances would create mare condominiums, which he said would create a "bigger ghost town"; David Corbin of Vail Associates who shared his reaction to the four alternative height proposals; Geoff Wright of Destination Resorts who expressed support for a maximum building height of 82.6 ft. to enable construction of a new hotel on the core site; Ross Davis, part owner of Bart & Yetis, who said that unless Council held the line on its height regulations, the flood gates would be opened for Special Development District requests to go even higher; property owner Bob Lazier, who said the higher heights would enable more flexibility and creativity for high quality architectural design; Rob Levine of the Antlers who asked Council to be mindful of the economic incentives that will be needed for properties to redevelopment; and Eustacio Cortina of the Lionshead Inn who said his property was interested in an expansion and was eager for Council to make a decision. Now that Council has given direction an building height for Lionshead, the consultant team will begin drafting the master plan document. The document will then be reviewed by the Planning and Environmental Commission and the Council. For additional details, contact Dominic Mauriello, Community Development, at 479-2148. --Discussion of Employee Genera#ion Ordinance Councilmembers received an overview of the concept of "employee generation," which would require developers to provide housing based on a percentage of the number of employees generated by the new developmen#. While Town Attorney Tom Moorhead said it would be essential for the town to accurately substantiate employee impacts associated with each new (more) ~~ i.• TOV Council HighlightslAugust 11, f998/Add2 development, he said employee generation could not be used as a tool to remedy previous housing shortfalls. Councilmembers were presented with six policy decisions it must wrestle with in order to move forward with such a plan. They are: 1) determining which business categories the requirement will include; 2) determining the method used to locate the units; 3} . determining appropriate percentages of employees to be housed; 4) determining a square footage requirement for the housing units; 5} determining pay-in-lieu fees; and 6} de#ermining the types of units to be constructed. During discussion, Town Manager Bob McLaurin and Town Attorney Tom Moorhead suggested consideration of an employee generation ordinance that would be timed simultaneously with consideration by Eagle County and other municipalities, so as not to put Vail at a competitive disadvantage. Councilman Ludwig Kurz expressed the need to share the responsibility for housing to other groups beyond the development community. Kurz said merchants and second homeowners also should provide direct assistance. Councilmember Sybil) Navas expressed caution in moving forward with the concept, noting the additional impacts would be particularly burdensome for small businesses. Councilman Kevin Foley agreed with Navas and suggested that second homeowners participate in a way similar to Aspen's housing program. Navas then suggested that caretaker units be required in houses that exceed a certain square footage. Kurz said he'd be interested in finding out more about the successes and failures of employee generation in other communities, such as Aspen and Telluride. Councilman Michael Jewett, meanwhile, convinced a Council majority to allow public input on the topic from members of the audience during the work session. That prompted comments from 3 citizens: Kaye Ferry of the Vaif Village Merchant Association who asked Council to find a way to factor in activities on Vail Mountain by Vail Associates (such as Adventure Ridge) into the plan; Jerry Sibley of the Donovan Park Neighborhood Association, who asked the Council to allow citizens to comment briefly at the work sessions sa as not to stifle citizen participation; and Suszanne Mueller, who asked that landlords such as herself be given additional incentives to assist on the housing front. At the conclusion of the discussion, Councilmembers said they wanted to continue to pursue the topic. Town Manager Bob McLaurin said he'd return with a proposed discussion calendar within the next two weeks. Far more information, contact Andy Knudtsen in the Community Development Department at 479- 2440. --Distribution of Red Sandstone Units and A-Frame Developments The Council confirmed an allocation plan for the new affordable housing units that will come on line at Red Sandstone next spring. Of the 6 units immediately available to the town, 2 units will be sold to TOV "critical" employees, while the other 4 units wiH be made available to members of the public during a lottery in November. The balance of the 1$-units {12 units} will be allocated by the town's development partner, the Eagle River Water & Sanitation District. Andy Knudtsen, project manager, said the district would likely use ail but 2 of its allocated units, leaving a total of 6 for the public lottery in November. Interest in the public lottery is high, he said, with 5 (non- critical} TOV employees expressing interest, as well as about 20 others who've requested information. The Council will begin discussing criteria for the upcoming public lottery at next week's work session. Also yesterday, Councilmembers agreed #o set aside two other units for TOV critical employees during the eventual development of the town-owned "A-Frame" property on Arosa Dr. in West Vaii. Critical TOV employees include firefighters, police officers, dispatchers, code enforcement officers and information systems employees. For more information, contact Knudtsen at 479-2440. (more} TOV Council Highlights/August 11, 199$/Add3 --Village Construction Update Larry Grafei, public worksltransportation director, provided the fallowing update: • the TRC snowmelt project is running about 2 days behind schedule, due to the weather; the west and north sides of the bus terminal will be open this week. • the Slifer Plaza pro}ect will include installation of a snowmelt system under the Covered Bridge next week (the bridge will remain open); the entire project is scheduled to be completed by Aug. 30. • installation of granite slabs continues at Seibert Circle; snowmelt work and replacement of a fire hydrant will take place next week; a large concrete pour will be scheduled for Aug. 25. Grafel's update prompted a comment from Kaye Ferry of the Vail Village Merchant Association, Ferry expressed concerns about 2 other construction projects that have been approved to take place yet this season (Gorsuch exterior renovation and Checkpoint Charlie improvements}. She suggested the town create a master plan far construction in Vaii Village that would improve coordination of construction projects and restrict the projects to specified times of the year. --Information lJpdate Town Manager Bab McLaurin distributed a memo to the Council which was written at the request of Mayor Rob.Ford. The memo provides an update on the activities of the Vail Community Task Force. The group, chaired by Mayor Ford, is currently working on a project that would establish criteria to be used to brainstorm ideas that would bolster Vail's status as a world class resort community. Councilmember Sybill Navas expressed interest in also involving a sub- group of the Vail Tomorrow Building Community Team in pursuing the community facilities component of the Common Ground process. While Navas said she appreciated the efforts of the Community Task Force, she said discussions on cultural amenities andlor community facilities should be done as part of an overall discussion and not driven solely by the Task Force. Navas suggested a process separate from Common Ground be established to pursue community facilities on the two sites identified by Common Ground. Also yesterday, Jerry Sibley, of the newly-formed Donovan Park Neighborhood Association, suggested including representatives from each of the neighborhoods at the outset of the discussions to ensure community buy-in. Jim Lamont of the East Village Homeowners Association repeated a request regarding the organization's interest in having representation on the Community Task Force. Lamont questioned whether the role of the Task Force should include a discussion on how to best to utilize the RV charter lot next to the Lionshead parking structure. Next, Michael Jewett updated Rob Ford and Kevin Foley (who were absent from last week's meeting) on his suggestion to consider a formal registry of neighborhood groups to improve communications townwide. Jewett asked fellow Councilmembers to consider a discussion to pursue the idea. --Council Reports Kevin Foley reported on a board meeting of the Vail Recreation District. Foley said the VRD has experienced some problems with the managed parking program at Ford Park and suggested resurrecting the Friday user group meetings to resolve current conflicts. Foley also inquired about a decision to implement paid parking during a rugby match last week at a time he considered to be a non-peak period. Foley also said the VRD has been made aware of the town's concern about lax use of helmets at the skate park in Lionshead. The helmet requirement was a conditional of approval by the Town Council. ~~ (more) TOV Council Highlights/August 11, 1998/Add4 --Other Kevin Foley acknowledged receipt of a letter regarding bus service glitches during a recent event at Fard Amphitheater. In addition, Foley said the in-town bus service has been lacking this summer. And, after expressing disappointment in late night bus service, Foley suggested spending time to review future alternatives. Also yesterday, l=oley asked about the status of a recent petition asking to discontinue the Chaminox Lane bus stop in West Vail (this followed presentation of a petition in favor of the bus stop several months ago). Cauncilmembers asked to take a look at ridership numbers to evaluate the bus stop's future. Foley also noted that businesses should be doing well. The dance performances have been well-attended and the Gamp Jeep event has been drawing numerous people to Vail, he said. At the close of the meeting, Jerry Sibley of the Donovan Park Neighborhood Association suggested the Town Council set a housing goal for TOV employees to be used as a model in asking members of the business community to adopt similar goals. Currently, about 2g% of the town's employees live within Vail's boundaries. UPCOMING DISCUSSION TOPICS Augusf i8 Work Session Rico Mafgiaretta, St. Moritz exchange student presentation Red Sandstone Lottery VRD Request to Proceed through the Process Turn it Up! Funding Request Augusf 18 Evening Meeting First Reading, Ordinance #12; RE: Bond Refinancing Tres Ordinance Review Common Ground Process for Next Steps Discussion of Business License Fee by "Vail 1st" August 25 Work Session Cooter Overcash--20 Year Anniversary Brian Canepa--15 Year Anniversary PEC/DRB Review Red Sandstone Lottery Channel 5 Vail Valley Community Television Update # # # i.• VAIL TOWN COUNCIL. - MINUTES TUESDAY, AUGUST 4, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 4, 199$. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Jewett Sybill Navas ABSENT: STAFF MEMBERS PRE=SENT: STAFF MEMBERS ABSENT: Rob Ford, Mayor Michael Arnett Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer The first item on the agenda was Citizen Participation. Jerry Sibley, Vice President of the Donovan Park Neighborhood Association, read a news letter from the group to the Town Council outlining the concerns the association has regarding the Common Ground plan. He specified the association was in opposition of using land originally purchased with Real Estate Transfer Tax (R1=TT} funds far housing at Donovan Park and suggested the Town provide the area with a quality park and open space. Howard Stone, Executive Director of the Vail Jazz Foundation, updated the Council on the upcoming Jazz Festival series in the Valley. The jazz festival, now in its 4th year, will showcase pertormances by 50 performers over the Labor Day weekend. More than six hours of music will be provided at minima! cost. In addition, high school jazz musicians have been invited to Vail to practice and perform. He also said the Vail Jazz Foundation is funding a program in which every 4th and 5th grade student in Eagle County will receive jazz instruction this school year to in#roduce them to jazz and encourage them to participate in music programs in the future. Guy Ayrault, an Intermountain resident and also representing the Donovan Park Neighborhood Association, explained that he and Sally Jackie wrote a letter to the Council explaining their objections to the Common Ground plan and process. He stated he has taken legal action against the Town. He wants the Council to reconsider the consequences of Resolution No. 9 and how it will affect the neighborhood and .character of the town. Ronald Jones, a West Vail resident, stated he had nine points of concern about the June 30 meeting when Resolution No. 9 was passed. He listed these points in a letter he gave to Council which included concerns the Council ignored the concerns of the majority of the people who have spoken against the Common Ground Plan, the amount of time allowed for Vail Tawn Council Minutes August 4, 9988 consideration of the Resolution was too short, and concerns regarding density and growth. He wants the Town Council to reconsider their decision and any future decisiens regarding the use of open space for housing. Diana Donovan, a Vail resident, said she wanted the Council to stop using the Common Ground process to validate a predetermined decision. She stated the process had not been fair, honest or open because the Council identified specific housing sites. She encouraged the Council to focus attention on Timber Ridge for housing. She expressed distress that housing issues were not added to the Council agendas as a separate item and the community was not informed that housing issues would be discussed at the Council worksession under the "Other" category. She asked that any future discussions on housing or Common Ground be listed as a separate agenda item so the community can be informed of when these items would be discussed. Suzanne Mueller, a Matterhorn resident, asked Council. not to building housing on Donovan Park. Council member Mike Jewett stated he had been approached by Suzanne Sibley saying she could not get a copy of the Council agenda faxed to her. He also said Suzanne had been told she could not be placed on a list to receive Council agendas in the future. Bob McLaurin, Town Manager, said he had not heard that she could not be placed on a fax list to receive a Council agenda in the future. He said Mrs. Sibley or anyone else that want an agenda should call him at work or at home and he would take care of it. He also expressed that he didn't think it should take Council action for someone to get an agenda, all they need to do is call him. Council member Mike Jewett also stated he wanted the public to be able to have access to the Val Town Charter for free and that it needs to be available on the Internet. Lorelei Donaldson, Town Clerk, stated she had been sending out the Vail Charter for free to anyone requesting it. Council member Mike Jewett also suggested a need to consider a formal registry of neighborhood groups who wanted access to the Council agendas and issues before the Council such as Common Ground. The second item on the agenda was the Consent Agenda to approve the minutes from the meetings of June 30, July 7th and 21st, 1998. Council member Sybiil Navas made a motion to approve the minutes of June 30, July 7 and July 21. She commented the June 30 minutes reflected almost equal participation for and against the resolution. Several members of the audience disagreed and further discussion ensued. Iti ~ Vail Town Counc'sl Minutes August 4, 1998 Council member Bob Armour seconded the motion. Council member Mike Jewett wanted to bring to the attention of the public that in the June 30 minutes that several individuals that spoke represented groups. He also said that one-half to three-fourths of the people in favor of the plan received funding or other approvals from the Town in some capacity. A vote was taken and the motion passed, 4-0. The third item on the agenda was second reading of Ordinance No. 11, Series of 1998, an ordinance amending the Official Zoning Map for the Town of Vail in Accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map; Applying Zone District Designation to a Portion of Unzoned Property Previously Owned by the United States Forest Service and Transferred to the Town of Vail Pursuant to the Land Ownership Adjustment Agreement to Primary) secondary Residential District for Property Located at Rockledge Road/portions of United States Forest Service Lot 3, Based upon the Proposed Final Plat (Not Yet Recorded) of Rockledge Forest Subdivision Prepared by Dennis Shelhorn as Job No. 0332-002 Dated February 25, 1998. Tom Moorhead, Town Attorney, stated this property is in the Rockledge Road area, and the only change to the ordinance was the addition of Exhibit A, which is a metes and bounds property description. This property was acquired by the town as part of the Land Ownership Adjustment Agreement with the U.S. Forest Service. The property will eventually be sold to adjacent property owners to resolve encroachment issues. This issue will be brought before the Council for approval of the sale at a later date. Council member Bob Armour made a motion to approve on second reading, Ordinance No. 11, Series of 1998, and the motion was seconded by Counci[ member Sybil) Navas. A vote was taken and the motion passed, 4-0. The fourth item on the agenda was a Report on Common Ground Litigation. Tom Moorhead, Town A#torney, stated this matter is appropriate far executive session discussion if the Council so desired and would require a vote of the Council to go into an executive session. Council member Bob Armour stated this item did not need to go to a Council executive session at this time. Tom Moorhead explained the Town of Vail has received two complaints to date challenging the Council's June 30 adoption of Resolution No. 9. The one lawsuit is from the Donovan Park Neighborhood Association (representing 23 property owners) and the other is from eleven property owners from the Greenhill Court area. He explained the complaints are similar to each other and are alleging the resolution improperly violated the Comprehensive Open Lands Plan and the Donovan Park Master Plan; violates the use of lands purchased with RETT funds; improperly authorized conditional use and rezoning actions, improperly allocated funds for budget purposes and exceeds Council's authority. He also said the two lawsuits ask for an injunction to stop implementation of the plan. However, at this time, no motion has been filed ~ Vail Town Council Minutes August 4, 1998 asking the court to consider an injunction at this time. Tom also stated a third complaint has been filed in district court but the town has not yet been served. He said the Town will respond to all the complaints in a timely manner and proceed through Eagle County District Court. Council member Mike Jewetk asked Tom to respond to an inquiry about allegations of improper use of lands purchased with RETT funds. ;~ Iti Tom said the argument was not a legally supported position. Council member Mike Jewett then asked how protected from legal action Realtors in town are if they represent certain property as open space. Tom said if they represented it as legally restricted property they may have liability. Council member Mike Jewett said he felt that morally, the Council has an obligation to the community to uphold previous Council's ac#ions and promises. He asked fellow council members to reconsider current actions. As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and was seconded by Council member Sybill Navas. A vote was taken and the motion passed unanimously, 4-0. The meeting was adjourned at 7:45 P.M. ~~,`~p~t~~ OF ~YA~~,, SEAL ''' ~ o , , ~ ' ~ L 0 R P ~ Q ~. ~ =' Respectfully submitted, ~~~~ _ Ludwig Kurz V Mayar Pro-Tem ATTEST: L lei onaldson Town Clerk 4 VaiE Town Council Minutes August 4, 1998 - ~ "~! TOWN OF PAIL 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 TM diiI~DIA ADVISORY August 4, 1998 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAiE_ TOWN COUtvCIL HIGhl~iu"HTS FOR AElGUST 5 Work Session Briefs Councilmembers present: Armour, Jewett, Kurz, Navas --DRB Appeal The Council voted 4-0 to overturn a Design Review Board (DRi3) decision requiring relocation of a proposed single-family residence in order to preserve a 40 to 50 ft. tai! spruce tree an the • development site at 278 Rockledge Rd. In making a motion to overturn the DRB decision, • Councilman Beb Armour said that while he appreciated the DRB's concerns, he feared the tree wouldn't survive during construction excavation. In his motion, Armour asked that 10 blue spruce trees between i8 and 22 ft. high be required to mitigate the loss of the spruce. The motion was approved. --A Work Session to Discuss Redevelopment Concepts, the Antlers at Vail Councilmembers reviewed redevelopment concepts proposed by the Antlers at Vail. The session was afollow-up to similar discussions with the Design Review Board and Planning and Environmental Commission. General Manager I~ab LsVine had asked for feedback to determine what options might be possible under the context of the Lionshead Redevelopment Master Plan, which is currently being formulated. As proposed, the Antlers project would increase from 72 dwelling units to 96 {only 26 are allowable under current zoning} and would exceed allowable GRFA {gross residential floor area) from 36,000 sq. ft. to $7,088 sq. ft. (55,638 sq. ft. currently exists}. The plan also calls for 7 employee ho;~sing units on site. Two employee housing units already exist on site, but are not deed restricted. During discussion, Councilmembers expressed general support for the increased size, scope and uses proposed, given the location and existing circumstances of the property. However, there were several concerns expressed about the project's exterior design. Councilmembers Armour, Kurz and Navas, in particular, asked that steeper roof pitches be considered, as well as other architectural treatments. Councilmembers also suggested bringing the total number of employee housing units on site to 9. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Discussion of Vaii Youth Recognition Award Criteria ~~ Following a presentation by Councilmember Sybill Navas, the Council adjusted the annual Vail Youth Recognition Award application process. Applicants (must live in Vaii) will now apply directly to the town rather than being nominated by the two schools (Vail Mountain School and Battle Mountain High School}. A selection committee would then be formed to name a winner .(mare) ~,~~ RECYCLED PAPER Add 1/TOV Council Highiights18-4-98 from each school. The winners would then participate in a sister cities exchange during the summer and agree to host a reciprocal visit from an exchange student during the winter. in the -past, student nominees hadn't know they were being considered for the award, which caused summer scheduling problems. --Village Core Construction Update Town Engineer Greg Hail presented the following update on TC}V construction projects: granite installation is still underway at Seibert Circle with a large concrete pour to follow; temporary lights have been added at the Slifer Plaza renovation work site; the center stairs at the Transportation Center have been removed for installation of a snowmeft system, with concrete pours to follow on the upper bus deck; some night work is occurring at the Public Works tunnel site to mitigate impacts; and roadwork improvements at Big Horn Park are complete. Still to come are an overlay of Chamonix Rd. behind City Market, improvements to Checkpoint Charlie and an overlay of Gore Creek Dr. --Information lJpdate Cauncilmembers received an update on the town's voice mail system, which went dawn aver the weekend. Town Manager Bob McLaurin said efforts were underway to restore the service as quickly as possible. --Council Repasts Bob Armour reported on last week's growth management workshop organized by Eagle County. He said the session was insightful. Also productive, was a dinner earlier this week between members of the Avon Town Council and Veil's Town Council, he said. In addition, Armour said S he enjoyed the TOV employee picnic at Ford Park. Ludwig Kurz, who represents the town on the Eagle County Recreation Authority (Berry Creek 5th), said the board discussed the eventual need to cost-share expanded legal needs. Those needs are currently being provided by Vail Town A#tornsy Tam Moorhead. --Other On behalf of Kevin Foley (who was absent from the meeting}, Michael Jewett asked about the status of Bright Horizons day care, which operates within the City Market compl$x. Town Attorney Tam Moorhead said he'd received a copy of a letjer from City Market to Bright Horizons asking it to~ continue operating until City Market can find another day care operator to manage the site. Town Manager Bob Mcl_aurin stressed the importance of keeping a day care facility at the Vail Commons sits regardless of who operates it. That prompted an idea from Jewett that one of the day care providers at the Mountain Beli site might want to relocate there. He said a relocation would help .free up the site far housing as recommended in the Common Ground plan. But Counciimember Sybill Navas said the town's original intent to insist upon a day care facility at Vaii Commons was to increase the number of day care spaces within the town. She said Jewett's proposal wouldn't provide a net increase. On another topic, Jewett said he's been receiving negative comments aiaout the managed parking program at Ford Park from the Vail Recreation District. Jewett also referred Cauncilmembers to a letter written by a constituent who was unhappy that shuttle buses weren't immediately available to pick up passengers following a recent ballet performance. That prompted a comment from Councilmember Sybill Navas who said the feedback she's heard centers on a perceived inequity of charging for parking on same nights, but not others. Town ~. Manager Bab McLaurin suggested the Council evaluate the Ford Park management plan at the conclusion of the summer season. (mare) Add 21TOV Council Highlights/8-4-98 Next; Russell Forrest; Community Development Department director, referred Councilmembers to a memo written previously outlining next steps in the Lionshead Master Pian process and the Common Ground process. Forrest also asked Councilmembers to independently review a draft ketter. to the community outlining proposed next steps in the Common Ground process and ~o forward comments to the project manager by noon on Wednesday. The letter proposes 8 opportunities for community involvement and asks for feedback on the proposed process at the Aug. 18 evening council meeting. Councilmember Sybill Navas asked that the letter emphasize that Timber Ridge is the Council's number-and priority. Councilman Michael Jewett suggested changing the wording on Timber Ridge actions from "acquisition" to "potential redevelopment." At Jewett's request, copies of a lawsuit by the Glen Lyon group were distributed to Councilmembers. Evening Session Briefs Councilmembers present: Armour, Jewett, Kurz, Navas --Citizen Participation Jerry Sibley, vice president of the Donovan Park Neighborhood Association, read a news release from the group outlining concerns about the Common Ground plan. In particular, Sibley said use of land originally purchased by Real Estate Transfer Tax funds, such as Donovan Park, should not be used for housing. Instead, the group suggested the town move forward in providing the area wi#h a quality park as well as open space. Next, Howard Stone, executive director of the Vail Jazz Foundation, gave an update on the • organizations's fourth year of activities, which kicks off soon with amonth-long celebration of • jazz in Vail. Guy Ayrault, also representing the Donovan Park Neighborhood Association, referred Councilmembers to a letter he and Sally Jackie had written to the Council explaining their opposition to the Common Ground plan. Ayrault said he had no choice but to take legal action against the town. He asked the Council to step back #o consider the damage that would be caused if the plan were implemented. He said the plan would destroy the character of the town. In asking the Council to reconsider its decision on Common Ground, Ronald Jones presented a letter outlining nine points of concern. Among them, Jones said the Council has ignored the concerns of the majority of the people who have spoken agains# the Common Ground pkan. Next, Diana Donovan said the Council must stop using the Common Ground process to validate a predetermined decision. Because of the Council's insistence on identifying housing sites, she said the process has not been a fair, open or honest discussion. She also encouraged Councilmembers to give its full attention to Timber Ridge. (That's because deed-restrictions on the t 98 units are set to expire in 2001). Donovan also asked that any discussions on Common Ground be listed as an agenda item rather than reserving time under "other." Suszanne Mueller, a resident of the Matterhorn neighborhood, asked Council not to build housing on Donovan Park. On behalf of Mueller, Councilman Michael Jewett asked that meeting agendas be routed to Mueller and any other citizens who request them. Jewe#t also clarified that copies of the Town • Charter are being made available to citizens free of charge and suggested including the charter . on the town's Internet website. And lastly, Jewett suggested the need to consider a formal registry of neighborhood groups who would be given a direct communications link with the town on issues such as Common Ground. Jewett said he envisioned up to 20 groups would be (mare) Add 3/TOV Council Highlights/8-4-98 interested in registering. The idea isn't new, he said. Other cities across the state have a formal registration process. --Approval of Minutes of June 30 Meeting In moving to approve the meeting minutes far the June 30 special meeting on Common Ground, Councilmember Sybill Navas said the minutes reflect almost equal participation for-and-against. That caused several members of the audience to disagree. Councilman Michael Jewett noted that several individuals at the June 30 meeting spoke on behalf of other individuals. He also characterized many of those who spoke in favor of the plan as being individuals who had received funding or some other approvals from the Town of Vaii. --Rezoning of a Portion of Land on Rockledge Rd. to Reflect Land Ownership Adjustment Agreement The Council voted 4-0 to approve second reading of an ordinance that applies zoning to a portion of the land on Rockledge Rd. that was recently acquired by the town as part of the Land Ownership Adjustment Agreement with the U.S. Forest Service. The property will eventually be sold to adjacent property owners to resolve encroachment problems. For more information, contact Town Attorney Tom Moorhead at 479-2t 07. --Report on Common Ground Litigation In an update to the Council, Town Attorney Tom Moorhead said two lawsuits had been received challenging Council's June 30 adoption of a resolution on Common Ground. Moorhead said the suits, one from the Donovan Park Neighborhood Association representing 23 property owners and one from Greenhill Court, representing 1 t property owners, mirror one another alleging the . resolution improperly: • allocated funds for budget purposes • authorized conditional use and rezoning actions • violated the Comprehensive Open Lands Pian and the Donovan Park Master Plan • violates the use of lands purchased with Real Estate Transfer Tax funds • exceeds Council's authority Further, Moorhead said the two lawsuits ask for an injunction to stop implementation of the plan, although no motion has been filed asking the court to consider an injunction at this time. A third lawsuit also has been filed in district court, but Moorhead said the town has not yet been served. On behalf of the town, Moorhead said he was prepared to answer the complaints in a timely fashion and would proceed through Eagle County District Court. In response to a question from Councilman Michael Jewett about allegations of improper use of lands purchased by Real Estate Transfer Tax funds, Moorhead said the argument was not a legally supported position. Jewett responded by saying the Council has a morale obligation to uphold previous commitments made by previous councils. He then asked his fellow councilmembers to reflect and give serious considerations to the current actions. UPCOMING DISCUSSION TOPICS August 11 Work Session Revenue Recovery Group, Authorize to tinter Contract far Audit Services PEC/DRB Review Lionshead Master Plan Discussion Discussion of Employee Generation Ordinance Augusf 18 Work Session . Red Sandstone Lottery Discussion ~. VRD Request to Proceed through the Process (more) Add 4/T~V Council Highlights/8-4-98 # # # August i8 Evening Meeting First Reading, Model Traffic Code First Reading,. Re: Bond Tree Ordinance ' Review Camman Ground Process for Next Steps Discussion of Business License Fee by "Vail ist" ~~ ~~ WORK SF.SSTON MTNi1TRS Tuesday, September 22, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September 22, 1998. All members were present with the exception of Rob Ford. 1. Item No. 1, Request for Funding Partnership Dollars for a Senior Survey and Study. Kathleen Forinash, the Eagle County Health and Human Service Director, requested that the Town become a partner in the implementation of a comprehensive senior study and survey for Eagle County through a grant of up to $2,500. The request was made to approve funding of $1,500 for the Town of Vail's participation and $500 each to represent Minturn and Red Cliff. Council felt that it was inappropriate to fund the two adjoining cities until their Council's had responded to the request. Therefore, Bob Armour made a motion, with asecond coming from Mike Jewett, to approve up to $1,500 for the study. A vote was taken and motion passed unanimously, 6-0. 2. Item No. 3, Extend Bus Service IGA to Gypsum with Eagle County Regional Transportation Authority past December 31, 1998. Jim Shrum was in attendance to discuss the IGA with ECRTA expiring 12/31/98. ECHO {as this organization is now called) had requested an extension of service until April 15, 1999. Although staff had requested a denial because of the impact this would have an in town regular services and the 1999 Championships, Kevin Foley moved to extend the ECHO IGA through the end of the ski season (as opposed to April 15th), with a second from Mike Jewett. Additionally, Kevin moved and Mike seconded that if prior to that both parties agree on a mutually acceptable plan to provide bus drivers through ECHO, but to still use our maintenance facility through the end of the season, that this will be acceptable to the Town of Vail. Council specifically directed Jim Shrum to take on the responsibility of looking into other resolutions to his staffing and maintenance issues. The motion made, the motion was passed unanimously, ~-0. 3. Item No. S, Appeal of a Design Review Board Decision Denying the Applicant's Request to construct a detached accessory storage unit adjacent to an existing duplex located at 5064 Black Gore DrivelLot 4, Vail Meadows, First Filing, applicant: Patrick Padden. Bob Armour moved, with a second from Mike Arnett, to table one final time to October 20th this appeal. Council was clear that this would be the final request for a tabling of this particular DRB decision. A vote was taken and the motion passed unanimously, 6-0. • FAX 970-479-21 S7 MEDIA ADVISORY September 23, 1998 Contact: Suzanne Siiverthorn; 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR SBPTEMBIwR 22 Work Session Briefs Council members present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Request for Funding Partnership Dollars for a Senior Survey and Study Noting that Eagle County's senior population (60 years and older) is projected to grow significantky in the next decade, Kathleen Forinash, Health and Human Services director with Eagle County, asked the Town Council to contribute $1,500 towards a $28,000 study to assess current and future needs of Eagle County's senior population. The study, to be conducted this fall, will survey registered voters over the age of 60, as well as a random sample of residents in • the 50 to 60 age bracket. Th.e Council voted 6-0 to approve the request by using fiunds from the Council contingency budget. A suggestion that TOV consider contributing an additions! $1,000 to cover contributions requested of Minturn and Red Cliff was deemed to be premature by Cauncii since Minturn and Red Cliff hadn't yet responded to the contribution requests by Forinash. During discussion, Councilmember Sybill Navas suggested probing cemetery needs as part of the study. Forinash said the study's fiunding partners would have a chance to review the survey and add pertinent questions. For more information, contact Forinash at 328-8858. --Contribution Requests with Additional Discussion RE: Business License Fee and Vail First Request In preparation far a decision at its Oct. 6 evening meeting, the Council took public comment yesterday on the "Vail 1st" proposal which would earmark Vail's $300,000 business license fees toward a marketing program focused exclusively on Vail. For the past decade, those business license fees have been used to help fund the Vail Valley Marketing Board, which spends $1 million annually on a Vail Valley summer campaign. Among the comments yesterday {this is not an inclusive list): • Jae Staufer of the Vaii 1 st group said that while merchants don't want to put an end to valleywide marketing, they do want to control how their business license fees are spent. In that spirit, he said the proposal of#ered to allocate $75,000 of the business license fees toward the VVMB. However, he said the Vail 1st group doesn't want any additional business license fee revenue used to "help the competition" downvalley. Additional. dollars, he said, should come from Edwards and Avon. • A letter from Andy Daly of Vail Resorts was presented offering the company's continued support of the Vaii Valley Marketing Board on behalf of the 22 business in which Vail • Resorts pays a Town of Vail business license fee. Additionally, Vail Resorts voluntarily contributes $100,000 to the VVMB each year to help leverage other funds, which Daly says provides a solid return on investment. • Howard Gardner, owner of the West Vail Liquor Mart, said he was opposed to turning (mare) ~~ RECYCLED PAPER 7S South Frontage Road Yai1,~.Colorado 81657 970-479-21 DO Add 11TOV Council Highlights/9122198 over funds to Vail 1st. Instead, he encouraged the Vail Valley Tourism and Convention • Bureau to hold events within Vail that are proportionate to the funds coming from the Town of Vail. • .Jeff Gorsuch, representing the second-generation business in Vail, urged the Counci! against "fragmenting" the area's marketing dollars. Gorsuch said it would be wrong to dismantle the Marketing Board. • Bill Brice, director of special events and communications for the VVTCB, explained the differences between the role of the VVMB and the VVTCB. He suggested the need for all groups to work together to, approve a permanent funding source for regional , marketing. Later during the discussion, Brice thanked the Council and the business community for. supporting the recent Oktoberfest event. • Pat Peeples, who contracts with the VVMB as the public relations arm, presented examples of successful print coverage of "Summer Vaii" to show how the VVMB campaign has been productive in generating stories about Vail. • Frank Johnson, president of the VVTCB, also explained the differences between the role of the VVTCB and the VVMB. Johnson asked the Council to address VVTCB's contracts for special events and operation of the visitors center through a separate discussion. Regarding the, VVMB, Johnson asked the Council not to tamper with a program that works, especially when attempts to create a regional marketing district are beginning to take hold. • Stan Cope, a former chairman of the VVTCB, told of how the organization had been fragmented years ago and was unsuccessful as a result. He urged the Council to retain funding far the VVMB, noting that the two hotels he manages are having record summers due to the VVMB's efforts. • Rob Levine, representing the Lianshead Merchant Association, asked that the Councii . maintain consistency and work toward a successful election next year that could supply permanent funding for the Marketing Board and free up funding for Vail 1st. • Carol Johnson, who has participated in strategic planning sessions with the VVMB in the past, said she wondered how the Vail 1st organization would be equipped to generate strategies and plans. • Jack Curtin of Curtin-Hilt Sports offered support for the Vaii 1st proposal. He said Vail should no longer shoulder the burden for the success of other towns at a time when sales taxes in Vail are flat and skier numbers are down. Charity, he said, starts at home. • Kaye Ferry of Vail 1st said the group supports valleywide marketing, but not with revenues from the Vaif business license fee. Ferry's group has long maintained that the business license fee contribution to regional marketing is inequitable. Instead, Ferry said, the Council has "lots of choices" to fund the Vail Valley Marketing Board through other revenues. In concluding the discussion on the Vail 1st proposal, Mayor Pra-Tem Ludwig Kurz said he hoped the Council's decision won't create a fragmentation of efforts. He said he remained hopeful the town can find a way to create a favorable outcome for both interests. Far information on the other contribution requests, please see last page of the Council Highlights. --Request to Extend Dotsero-to-Vaii Bus Service IGA with Regional Transportation Authority from December 31, 1998 to April 15, 1999 The Council voted 6-0 to extend the town's intergovernmental agreement with the Eagle County Regional Transportation Authority (ECO} far operation of the Dotsero-to-Vail bus route through the end of the 98-99 ski season unless both parties agree that other arrangements can be made sooner. The current IGA was set to expire on Dec. 31, 1998, but Jim Shrum of ECO, told the Council it would be difficult for the authority to take over operation of the Dotsero-to-Vail route during the height of ski season due to complications with staffing, equipment and a maintenance facility. He said the authority won't have access to a maintenance facility with doors high (more} Add 2/TOV Council Highlightsl9-22-98 enough to accommodate the Dotsero-to-Vail fleet until April. Town Manager Bob McLaurin had ' recommended ending Vail's contractual operation when the IGA expires at the end of . December, due to pressing commitments during the World Alpine Ski Championships and because of the increasing stability of the Transportation Authority. That promoted Councilmembers to express interest in continuing to look at options that might shift more operational responsibility to the Transportation Authority during a transition period, so long as it doesn't jeopardize operation of the service, which Councilmembers deemed extremely important. Councilman Kevin Foley, who serves as chairman of the Transit Authority, offered support for the EGA extension, stressing the importance of service continuity throughout the ski season. For more information, contact Bob McLaurin at 479-2105. --Presentation by Community For Our Kids Future Shawn Boris and Jack Lewis, representing the Committee For Our Kids' Future, presented an overview of the school bond and operating revenue questions that will appear on the November ballot. They also asked for Council's support of the measure. After the brief presentation, Councilmembers said they wanted to study the issue in more detail and to hear from others before responding to the Committee's request for support. In particular, CounciEmember Sybiil Navas wanted to know what the School District's commitment is to Red Sandstone School, which has been experiencing declining enrollment. --DRB Appeal by Patrick Padden for Detached Accessory Storage Unit At the request of the applicant, the Council vo#ed 6-0 to table this item to the Oct. 20 meeting. Council made it clear there would be no additional postponements. --DRB Review During an overview of the recent Design Review Board meeting, Councilmembers inquired about proposed design improvements at Checkpoint Charlie as well as the "Ruins" site at Cascade Village. Neither proposal was accepted by the DRB. --Eagle County Recreation Authority Update In preparation for consideration of an intergovernmental agreement (IGA) between the 1=agle County Recreation Authority (Berry Creek Fifth) and the Eagle County School District, Town Attorney Tom Moorhead reviewed a concept plan that involves joint planning of the Berry Creek Fifth and adjoining Miller Ranch properties in Edwards. As proposed, the IGA would enable the School District to convey specific portions of the Miller Ranch land to the Recreation Authority and the Recreation Authority would convey specific portions of its land to the School District. Overall, the two parcels would contain the following uses: an equestrian center; a high school; a 40-acre recreation parcel; 30 acres of housing (16 acres on the Berry Creek Fifth site, 14 acres on the School District site); an elementary school; the current middle school; 37 acres of open space on the easternmost edge of the Miller Ranch property; a charter school; plus an alternative use site as determined by the school district. During yesterday's discussion, the Council reviewed the property's history, along with housing densities approved by Eagle County, the latest of which was 91 units per acre approved in 1993-94 (down from 198 units approved in 1983), as well as other density comparisons. Under the current EGA scenario, Moorhead said the Authority is currently reviewing what the development approval process will be and what role Eagle County will have in that process. Regarding the Authority's housing component, b Councilman Bob Armour said it would. be important to permanently deed-restrict the housing. Andy Knudtsen, the town's senior housing policy planner, said the site would lend itself well for mostly for-sale housing, with some rentaE mixed in, similar to the "New Urbanism" concept. • Councilman Michael Jewett expressed concerns about the lack of a park and ride component, which had been discussed previously. Jewett also suggested the open space parcel be protected in perpetuity, as well as creating a mechanism to ensure that some form of housing (more) Add 3/TOV Council Highlights/9-22-98 . eventually gets built an the site, Councilman Michael Arnett said he'd prefer housing densities to be similar to the original sketch plan approval. Meanwhile, Bob Armour reiterated a point he's made previously: that Vail should sell the land due to its convolu#ed ownership and decision- making authority. While Vail owns a 60 percent share in the property, the Authority requires twa- thirds approval to take action an the property, which ties Vail's hands, Armour said. In addition, . Armour said the property's ongoing operating costs, as well as future costs for road improvements, design and other cost-sharing agreements, are a drain on the town's resources. Cauncilmember Sybill Navas also expressed concern about future infrastructure costs, wondering i# the town's role and/or investment is sound. According to Moorhead, the Town of Vail first purchased the 105-acre property in 1990 for $1,8 million, then sold 40 percent to the 6 other partners for $1 million in 1991. Moorhead then described how the partnership has evolved over the years as it attempts to meet a wide range of community needs that will be of direct benefit to all of the partners. Also speaking yesterday was Chuck Powers, who represents the Berry Creek Metro District on the Authority. Powers stressed the importance of creating a process in designing the housing component that will be both suitable to the Singletree neighborhood, the Town of Vail and the other partners. Councilman Kevin Foley said he supported as much housing on the site as possible and that a park and ride component should be seriously considered. Both Navas and Armour asked that information about the town's future financial commitment be presented to the Council in the next few weeks prior to Council's vote on the IGA. In addition to the Town of Vail, the other partners in the Authority include the Town of Avon, Eagle County and four metro districts (Arrowhead, Beaver Creek, Eagle-Vail and Singletree). For more information, contact Tom Moorhead at 479-2107. --Continuation of Contribution Requests Discussion • After deciding to defer a discussion an the $493,500 funding request by the Vail Valley Tourism and Convention Bureau, the Council reviewed the remaining funding requests from outside agencies and agreed to include the following contributions in the 1999 budget: Colorado Ski Museum, 2 blue parking passes; Bravol Colorado, $28,500; Chamber of Commerce, $6,000; Vail Village/Lionshead Merchant Associations, $15,000; Vail Jazz Foundation, $7,500; Vail Valley Arts Council, $3,000; Vail Valley Foundation American Ski Classic, $25,000; Vail Valley Foundation, 450 parking debits; Vail Valley Foundation Vail International Dance Festival, $12,500.; Vail Valley Foundation Hat Summer Nights Concert, $5,000; Jimmie Heuga Center, $500; Rotary Club, 1 blue parking pass; United Way of Eagle River Valley, $5,000; Vaii Mountain Rescue Group, $2,000; Ski Club Vail, 4 ice days at Dobson Arena; and Vail Alpine Garden Foundation, $10,000 (from the Real Estate Transfer Tax funds). A discussion on the Vail Valley Tourism and Convention Bureau requests will take place at the Oct. 6 evening meeting. For more information, contact Pam Brandmeyer at 479-2113. --Information Update Councilmembers were invited to attend the 5-year TOV Employee Recognition Dinner Oct. 15 at Russell's. --Council Reports Bob Armour indicated that he and Town Manager Bob McLaurin and Community Development Director Russell Forrest attended a meeting of the Vail 99 Organizing Committee. Sybill Navas reported an a meeting of the Chamber of Commerce in which the school bond issue was discussed, as well as announcement of the resignation of Kate Carey as the Chamber's director. (more Add 41TOV Council Highlights/9-22-98 --Other Kevin Foley asked tha# a discussion be scheduled regarding recycling efforts, including aptions for cardboard. Foley also clarified a request he made last week to inquire if Vail Associates is paying sales tax on food delivered to its Lionshead warehouse. Sybil! Navas stressed the importance of creating a pocket park in the Matterhorn neighborhood before the year 2005. Bob Armour suggested the town write a letter to Eagle County to protest use of the landfill by haulers from outside Eagle County. UPCOMING DISCUSSION TOPICS September 29--5th Tuesday No Meeting October 6 Work Session Update of Building Codes Discussion of Multi-Family GRFA Ordinance Lianshead Master Plan Content Overview Discussion of Ordinance RE: Implementing Lianshead Master Plan Site Visit and Appeal of PEC Decision by Greg Amsden, RE: Timber Falls • October 6 Evening Meeting First Reading, Ordinance on Multi-Family GRFA Second Reading, Ordinance No. 14, Supplemental Budget Decision on Business License Fee Distribution, VVTCB Funding Request # # # • It •' EI Tuesday, September I5, 1998 2:00 P.M. Town of Vail Council Chambers WORK SFSSTON MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September I5, 1998. All members were present. 1. Item No. 1, Joint Vail Town Council/Vail Recreation District Work Session. Tim Olson, with the Vail Junior Hockey Association, requested that both boards consider the ' Council's freeing up days it has available through its management agreement with the VRD to host the Vail Junior Hockey Tournament the weekends of November 6th, 7th & 8th; 13th, 14th & 15th; 20th, 21st & 22nd. Although Mr. Olson indicated he was aware he was making the request outside the ordinary Council contribution process, he indicated he had been unaware of what the time-frame was and had been advised based on economic benefits to the Town of Vail during the shoulder season to make the presentation regardless. A motion was made by Sybi11 Navas, with a second from Bob Armour, to approve the use of the days based on disclosure no future requests would be considered outside the ordinary Council contribution request process. A vote was taken and the motion passed unanimously, 7-0. Nine days will be provided for this tournament • event. 2. Item No. 2, The Resource Center -Day Care at Vail Commons. At the close of a presentation by Rob Nebgen on behalf of The Resource Center, Mike Jewett made a motion fo provide $25,000 in a cash contribution to be paid over a one to four month period of time, with an additional $25,000 in the form of a loan to be paid back to the Town in seven years at 7% interest on a quarterly basis. Kevin Foley seconded the motion. The majority of Council expressed considerable discomfort with providing funding for a day care center -regardless of need -because of the inequity issue for other child care providers in our immediate jurisdiction. A vote was taken and the motion failed, 5-2, with Mike Jewett and Kevin Foley voting in support. At this time Bob McLaurin indicated he would follow-up with the coalition of child care providers in the County to see whether funding could equitably be split amongst the child care agencies and with the assurance and support of the facility at City Market to be opened in the fall of 1998. 3. Item No. S, the Vail Chapel -New Building Addition. The applicant has received DRB and PEC approval of the project and is returning to the Council for acceptance of a portion of the development which encroaches on the Town owned stream tract. Bob Armour moved, with a second from Ludwig Kurz, to proceed as approved by the PEC and DRB. A vote was taken and the motion passed unanimously, 7-0. • . .. , ~u.~-d c~ ~ VAIL September 10,1998 Robert E. Ford Mayar Town of Vail 75 South Frontage Road Vail, CO 81657 Dear Mayor Ford, VAIL JUNIOR HOCKEY ASSOCIATION Post Office Box 2981 Vail Colorado 8165$ 970-92b-3289 970-92d-4266 (facsimile) • The Vail junior Hockey Association would like to request that the Town of Vail donate eight days of the Town's Dobson Arena's allocated ice days to our Association for our 19th Annual Sportsmanship Tournament. • This year's tournament, which will include a third weekend, will take place on the weekends of November 6ih, 7th and 8th; 13th, 14th and 15~h ;and 20th, 21st and ?2n~. These weekends have L~~~~ chosen because they have traditionally been the off-season- for visitors and tourists to the Town of Vail. We expect forty-eight visiting teams to participate in this tournament. Typically, each team will bring at least 30 children, parents and coaches and will stay in the Town of Vail at a minimum of two nights. We estimate that oux tournament will result in some 1,150-hotel nights for the entire three-weekend time-frame. If we combine the per diem and the hotel night expenditures, we estimate that our direct impact to the Town is some $200,000. The reason that we are requesting eight days of the Town's allocated ice days is that we are anticipating a matching grant from the Colorado Avalanche Community Fund. This grant money will be used for our own scholarship fund. The grant is keyed to the net revenues of our Sportsmanship Tournament. The grant is written such that we will receive a matching grant amount that will be...; ,.~ .:_ .. equal to fifty percent of the net revenues from the annual tournament. If we ~ .• ~ - ~~ .~ ~~ September 10,199$ Letter to Mayor Ford Page 2 receive your allocated ice days, we estimate that we could provide at least twenty full-priced scholarships to our hockey program from the savings that will be reflected in the Tournament's riet revenues. We would 'appreciate our request be discussed at the joint meeting with the Vail Recreational District on Sepl~~..ber 15~. We would also encourage your support for our Association and the Town's mutual benefit. I will be in attendance to answer any questions. ' . _ Thank you for your time and consideration. Regards ~~ ~. Tirn Olson President • • • • VAIL TOWN COUNCIL -MINUTES TUESDAY, SEPTEMBER 15, 1998 7:00 P.M. The regular mee#ing of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 15, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bab Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Atforney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Paul Rondeau, resident of Vail, commended Council on coming to a compromise and making amends with the community. He said it was time to focus on moving forward on the Common Ground process. Jerry Sibley, a West Vail resident and representing the Donovan Park Neighborhood Association, asked the Council and community to call on the neighborhood associations to provide volunteer support for the '99 Championships clean-up and other activities. The second 'stem on the agenda was first reading of Ordinance No. 14, Series of 1998, an ordinance making Supplemental Appropriations from the Town of Vail General Fund, Heavy Equipment Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Debt Service Fund, Booth Creek Debt Service Fund, and Facility Maintenance Fund, of the 1998 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. Mayor Rob Ford asked Steve Thompson to explain to the community why the Town of Vail goes through the process of supplemental appropriations. Steve Thompson, Finance Director, explained that the supplemental appropriations are necessary to adjust the budget to include additional funds due to unexpected expenditures and changes on projects and plans that come up through the year after the budget is set. He explained that savings cannot always be used to cover the costs, therefor, supplemental appropria#ions are necessary. Steve highlighted some of the specific areas and reasons for the supplemental appropriations. Council member Mike Jewett asked about the Real Estate Transfer Tax (RETT) fund. Steve Thompson stated the RETT funds are kept separate from the general funds. ~- Vail Town Council (Meeting Minutes September 15, 1998 .~ ~ Council member Mike Jewett asked for clarification of how the RETT funds are used. • Steve stated the town is required to record RETT revenue funds separately from the town's eleven other funds. is only one account. He then explained that all monies from all sources are pooled into one investment fund, including RETT funds, to efficiently manage the town's investments. Council member Sybill Navas asked for clarification on the street maintenance fees. Steve stated the fees were to clean up the areas of Slifer Plaza, last Meadow Drive pavers and the east end of Lionshead pavers. The Public Works Department is trying to do complete this work this Fall. Council member Ludwig Kurz moved to approve on first reading, Ordinance 14, Series of 1998, the motion was seconded by Council member Bob Armour. A vote was taken and was passed unanimously, 7-t}. The third item on the agenda was Rails and Trails in the Eagle and Vail Valley. Bob McLaurin, Town Manager, introduced Joe Kracum of MK Centennial, which is contracted wi#h Beaver Creek Resort Companies to study the possibility of a passenger rail system in Eagle County. Joe Kracum, of MK Centennial, explained the study and the commuter rail system was part of • that study. The basic feasibility study was done and Joe stated the study would look to each community to design and build a train station and provide funding for right-of-way acquisition. A publiclprivate partnership would be necessary to make this rail system work. The study will recommend operation and maintenance casts to be provided by the Eagle County Regional Transit Authority and costs would be portioned according to benefit of the communities involved. In addition to station costs, the rail system would take over from the bus systems duplicating this service. It's up to each community to decide how the system would work in their communities. Joe stated they are looking at working with the rail system in place now, abandonment of the rail system is only one of the options. The project would be handled in two phases. Phase 1 includes a creation of a passenger rail system from the Eagle County Regional Airport to Avon and from Gypsum to Dowd Junction. Phase 2 includes expanding the passenger route to Vail and Gypsum and from Gypsum to Leadville. The Colorado Department of Transportation {CDOT) presentation is October 21, 1998. If the commission goes forward on this project as proposed, the passenger trains could begin running in the Phase 1 route by July 4, 20p1 with eight vehicles. A tunnel would need to be built through Down Junction. Council member Ludwig Kurz asked who the funding partners are presently. Joe stated the Eagle County Regional Transit Authority, Vail Associates, and Beaver Creek Resorts are involved at this time. However, the Colorado Department of Transportation is not involved at this time. Council member Kevin Foley asked how much money this was going to cost. • 2 Vail Town Council IMeeting Minules September 15, 1998 r~ Joe said they will not know the costs of the project until next week. They are not looking at federal funding at this time. Suzanne Mueller, a West Vail resident asked how much money is being spent on this study. Joe stated the study cost $85,000. Mayor Rob Ford thanked Joe for the presentation. The fourth item on the agenda was 1) Consideration of Resolution No. 10, Series of 1998, adopting elements of the Common Ground Plan. This resolution will supersede Resolution No. 9, Series of 1998 and 2} Public input on community suggestions relating to affordable housing. Mayor Rob Ford explained the ground rules for public discussion of Resolution No. 10, Series of 1998. He said this adoption of Resolution No. 10, Series of 1998 is in response to community input since the June 30, 1998 meeting. Russell Forrest, Community Development Director, stated Town staff would be available every Wednesday at 2:00 p.m. to discuss Common Ground items until all topics have been discussed. Mayor Rob Ford gave a brief summary on how the Common Ground process was developed. He said sales tax receipts have helped the Town operate the infrastructure of the town through the years. However, sales tax receipts are flat and compe#ition is fierce in the valley. There is no need for employees to come to Vail to work when they can work and live down valley. There are many changes happening very rapidly and we need to keep up with the changes or have a crisis on our hands. He said the Council wants the community to come together to work toward addressing the housing problem. The Council is still facing the housing issues that have been ongoing from the past. He also explained Council did their best to reach out to the community. to get their views and ideas. The Council is not perfect and is still working on getting information and ideas from the community. He explained that the RETT funds have been removed from the Common Ground proposal. Council also changed the priority order in which parcels purchased with RETT funds would be moved to the last phase of the housing process. He wants the community to have a total picture of Vail, not just of their neighborhoods. He reiterated that Council has been listening to the community and Council wants to listen to the community and address the issues on the agenda of Resolution No. 10, Series of 1998. Ann Matee, owner of the Kitchen Bar & Grill in Avon and a board member of the Colorado Restaurant Association, stated she has found a problem finding goad employees. She said she is having hard time finding quality employees. Employees are leaving because they can't afford to live here. The problem pervades the entire valley. She thanked her employees for coming tonight to speak to the Council about their problems of making it in the valley. She asked them to speak to the Council. Matthew Nelson, restaurant employee, explained the issues are that the housing is expensive and you get less space. He said the housing in Avon is similar to Vail except that there are ~ Vail Town Council (Meeting Minutes September 15, 1996 more opportunities to rent in Avon. He said he has had a hard time adjusting from moving from • San Diego to the Vail area and justify the cost of rent. Molly Ingram, restaurant employee, moved here 5-112 months from Orlando, FL. She loves it here except for the fact that the rent is so high. It is twice as much for a much smaller place, says there are places with 3-5 people per unit and they still pay $800 a month each for rent. Tanya, restauran# employee, moved to the Valley about 3 years ago from Connecticut. She said she has lived in five trailers within three years and pays $350 per month for a small bedroom and rooms with three guys. She would like to see more affordable housing in the Val ley. Council member Mike Jewett asked Tanya how she would feel about her favorite park in Connecticut being turned into housing. Tanya replied that it would be horrible. Ann Matee summarized by saying they aren't wanting to use existing park land, they just want to live in the Valley in a place with reasonable rent. She detailed what the cost of living here really means to an employee that is paid low wages compared to the high cost of rent. Anne Essin, a Vail resident, stated she is a member of Housing Team of Vail Tomorrow. The team went through the needs of housing in Vail. One of the most compelling reasons is that in 1990, 57% of the units in Vail were owned by second homeowners, in 1995 it was 72%, and . today its 75%. She fieels that what has happened is Vail is getting darker (not enough full time residents) and the age group is getting older. She said Vail needs mare young people here to keep the vitality of Vail going. She stated Timberidge housing is expiring in 2001, and Sunbird Lodge is to be redeveloped (losing 500 beds). This will put Vail in dire straits for employee housing and it will be hard for Vail to maintain its world class status as a resort without employee housing. The Lower Bench of Donavan Park was greatly expanded by town staff from the Vail Tomorrow Housing Teams recommendations and town-owned lands were to be used. She fears instead of catching up with the housing needs, we are moving away from accomplishing affordable housing. She said she is appalled at the personal attacks made on the Council. She encouraged Council to keep moving forward with Common Ground. Ann Yardman, a Matterhorn resident, said she chose to move to Vail and lives here with her family. She is sorry Council's integrity has been questioned. She would like to know what the cost will be for seasonal housing. She said she personally knows 15 people who worked at Vail Associates (VA) and they quit because they couldn't afford to live here. She said the businesses need to pay people more money to work here. She is also on the Vail Tomorrow Housing Committee and stated the densities at Donovan Park are too high. She said the bigger issues include the cost of paying employees more and looking at other possibilities. Jerry Sibley, a Matterhorn resident and Vice President of the Donovan Park Neighborhood Association, read a statement from the association. The association is dedicated to the preservation of open space and parks and they want all land purchased with RETT funds in a trust dedicated to parks, open space and recreation. 4 Vail Town Council 1Meeting Minutes September 15, 1988 ~' , Guy Ayrault, a West VaiE resident, thanked the Council for listening to community, and he supports the Donovan Park Neighborhood Association and the other associations wanting to save their parks and open space. He said that the town should look at developing the Mountain Bell site first. This is a 53 acre site within walking distance to Town. The Common Ground Plan called for 70 beds for-sale on this site. He said he found staff reluctant to consider this as an employee site because of the day care center there. He still feels resistance from staff and resistance from the day care center because of the shared parking. He said the other resistance is because Spraddle Creek owners don't want employee housing near their homes. He wants the Mountain Bell site to be considered first. He also said Council should look at building outside of Vail. The fawn would get more bang for the buck for employee housing if they looked outside Vail. He said there isn't a housing problem outside of Vail. Council member Mike Jewett asked Guy if Council placed certain open lands in a trust, would he consider using RETT funds to be used for purchasing land outside of Vail. Guy stated he personally wouldn'# object to using RETT fiunds for housing outside of Vail. Barbara Duncan, thanked the Council for their hard work. She agrees affordable housing is taking employees away from Vail. She said that several changes need to be done, housing is just one of the issues. She has worked three jobs, and feels we are overlooking workers who have been here a long time. She wan#s the process in writing that neighborhoods be notified to participate in the process of arriving at densities, etc. Tom Steinberg, a Vail resident and past Council member, said nothing has changed from 30 years ago, there has always been a struggle in the affordable housing arena. The pas# Council passed the RETT ordinance to slow down growth. For the last 20 years, Council's have fought to purchase open space. As president of the Eagle County Land Trust, the purpose was to purchase open lands. RETT was approved to purchase open space and to improve these lands far parks, etc. and then they passed another ordinance for bike paths to be included. Tom stated if Council needs to use RETT funds for housing, Council should pass it by ordinance. He said If the Town goes outside one mile of Dowd Junction, the Council will have to pass an ordinance anyway. Their were two major problems by down zoning land and making it open space. When the bus service was changed to be free bus service, it allowed second homeowners to move out to East and West Vail and move out employees. It also made prices ga up for land. If we had called it land banking, people wouldn't believe it is open space. He says it is equitable to use small portion of land to give back to locals to live in Vail. He suggested that each neighborhood pick a place for employee housing within their neighborhoods. He recommended other places for employee housing near his neighborhood. He would like to see Council set up a dialogue with the Vail Recreation District (VRD} to develop employee housing above the Recreation building at the golf club house and maintenance facility. Possibly use the soccer field parking for parkinglemployee housing, and on the northeast side of Ford Park. He has had employee housing in his home for 32 years. Dennis Jones, read his letter that was sent to the Vaii Daily and Vail Trail. He found 264 positions for employment, but found only 85 units available for housing. He said Aspen has nine full time employees handling employee housing and Aspen has significantly done mare . 5 Vail Town Council (Meeting Minutes September 15, 1998 than Vail regarding employee housing. He said he feels the golf course RETT funds is a viable • use for employee housing and challenged everyone in the room to stay involved in finding solutions. A short break was taken. Mayor Rob Ford called the meeting back to order and stated Council will discuss Resolution No. 10, Series of 1998. He said even though everyone has not spoken, they will get the chance to speak after Council has made a motion on Resolution No. 10 and this does not constitute the Council not listening to what the community has to say. Council member Ludwig Kurz, stated that Council received good, civil comments from the community. He said this has been a very painfiul process but the process should not stall or stop. Council member Ludwig Kurz made a motion to approve Resolution No. 10, 1998, and was seconded by Council member Bob Armour. Further discussion ensued. Council member Mike Arnett stated he hopes the community knows the Council is still working with the Community. Jerry Sibley stated he doesn't know how the resolution can be amended as it is. Council member Mike Arnett said that there would have #o be another resolution. Tom Moorhead stated a resolution is a vote by Council which is of a temporary nature, stating the intention of Council and does not affect the code. Whereas ordinances need two readings and does affec# the Municipal Cade. Council member Mike Jewett asked Tom if this resolution is in response to the lawsuits now pending against the Town. Tom Moorhead stated this resolution was developed by Council to compromise and clarify misconceptions of Resolution No. 9, Series of 1998. He said Resolution Na. 9 was misconstrued by certain parties and Resolution No. 10 clarifies the misconceptions. Council member Mike Jewett said he was setting the record straight. He said he did not ask for this resolution and that not all Council members were involved in the process. He felt this resolution was pushed through by certain council members. Council member Bob Armour stated the movement from ideas to action occur too fast, change is difficult. He said the process was fast and then it was slowed down. Everyone needs to realize housing is an issue. The where and how many is still to be determined. He said he appreciates everyone working toward a common goal. The resolution is a framework to move • 6 Vail Town Cqungil iMeeting Minutes September 15, 1998 f~ forward. He said the Council doesn`t want to get into rent contro! ar wage control. He said the campromise of the RETT property being pushed back to and not using RETT funds is a good idea. Council member Sybill Navas stated the controversy has brought neighborhoods together. She was faxed in Australia about the press release and supported it. The steps toward resolution is positive but has concerns on some of the specifics in the resolution. She is reluctant to commit to the phasing in the resolution. She said the Town owed West Vail a park before Phase 3, and not just a Donovan Park but a neighborhood park. She said Tom Steinberg's speech was excellent and felt that every neighborhood should step up and incorporate this idea in the resolution. She is committed to looking at every parcel of land for employee housing and for open space and how does this land service the community? She is in favor of looking at other aspects of housing and employee shortages which should be included in the process. Everyone needs to be open to new ideas, suggestions and solutions. She said this is a much bigger problem than providing beds. Council member Mike Jewett, read the dictionary definition of "compromise" and read part of the press release. He said the dictionary definition says "a settlement of differences by mutual concessions". Mike stated Council is looking for campromise and asked how council can say this when it isn't by "mutual concession". He isn't in support of this resolution and said moving forward is wrong. The Council and community need to talk more about land trusts. He wants a resolution to contain wording about land trusts. Council member Ludwig Kurz said the RETT funds issue or open space bought with RETT funds not being used far Employee housing and be kept open space have been issues all along. He was surprised to hear that keeping RETT funds as a possible funding source was available. He said he was asked if he would be supportive in using RETT funds at time he ran for Council in November. He said there might be an opportunity to use RETT funds when it can be used. He explained that unless the Council and community are reasonably flexible, we will have problems. Taking out RETT funds was a compromise and is not a bone thrown out to appease the community. He expressed that making the compromises is real and meaningful. He wants the community to allow Council to move forward to keep working with community and arrive at real results. He stated he has a high level of concern regarding the economic life of the community. There is strong sentiment that unless we start moving forward with compromises, Vail is in real danger of not being #9, #2 or #5 in the world but way behind that. Vail is very vulnerable, and the only thing keeping us alive is the ski mountain. He is comfortable supporEing Resolution #10, with the understanding that Council will continue to work with the neighborhoods throughout process. He said he heard the comments regarding densities proposed are huge and said the density of any site was not set in stone, and Council is willing #o work with the neighborhoods. He was also pleased that several prior council members stated they made mistakes in the past regarding this issue. This process should have been started 20 years ago. He thanked the community for their involvement. ~ Vail Town Council 1Meeting Minutes September t 5, 1998 Council member Kevin Foley, stated there is a Tittle bit of everyone in him. He has supported the open space to be kept open space, and the use of RETT funds could go either way. The Council is trying to maintain a sense of community in the Town of Vail. He has seen establishments in Vail struggling to make it and wants everyone in the community to came together to make it work. He said the Council and community need to move forward with Resolution No. 10. Council member Michael Jewett made motion to table Resolution Na. 10, Series of 1998. The motion was seconded by Council member Sybill Navas. There was further discussion. Council member Mike Jewett has concerns about taking out RETT funds in Resolution #10 and wanted a show of hands from the community for support or against keeping it in. Mike Cacioppo said this goes back to whether or not the RETT ordinance would go away and if the intent was ever to use funds for anything but open space. Ronald Jones stated he feels the resolution had not been given to public in advance before it goes to a vote. Mike Cacioppo stated Council is undoing all the work they started. A vote was taken far tabling the resolution. A vote was taken 1-6, Council member Mike Jewett was for the motion and the rest of Council against. A second vote was taken for approving Resolution #10, Series of 1998, (the motion made by Council member Ludwig Kurz and was seconded by Council member Bob Armour earlier) Mayor Rob Ford stated the vote an this resolution does not preclude or intend to cutoff dialogue from community. Council member Sybil! Navas said she has a problem with the delineation of the phasing. She also requested that the sentence on page one of the resolution that says, "The Vail Town Council further stated that the Common Ground process is dynamic rather than a static plan and will continue to respond to the community's needs and concerns" and be added or moved as part of the list under the numbers of the resolution. Council member amended his motion to add this sentence to the number section of the resolution and was seconded by Council member Bob Armour. A vote was taken and the motion passed, 6-1, Council member Mike Jewett against. Mike Cacioppo feels the passing of this resolution was an insult to people who wanted to discuss Resolution #10 before voting took place. 8 Vaii Town Council (Meeting Minutes September 15, 1998 Tom Steinberg said Mike Cacioppa tried to abstract justice during Council meetings when he . was on Council and stated Council needs to end his discussion since he isn't a resident, property owner, or business owner of the town. Jerry Sibley said the process is the same for Resolution #10 as it was for Resolution #9 and objects to the site selection in Resolution #9 and #10. Kent Rose, a West Vail resident, stated there are a lot of emotions out there however, a resolution does not bind them to anything. He feels the opportunity for comments earlier was made by Council and no one was precluded to not being able to say what they wanted. He complemented the Council member who voted positively an moving forward. He said Council's options are numerous for finding options to affordable housing. He said the affordable housing committee pinpointed 15 acres out of 1300 acres, less than 1 % of the open space, which is not much to give up. He stated he was on the Council when the town manager's lots were bought, and the land was zoned for 4 duplexes. There had always been conversation for housing and parks for this site. He feels the highest and best use for this site would be for 3 duplexes and a pocket park far neighbors. He likes having the "lights on" in his neighborhood. He also felt that Council needs to set aside a portion of RETT funds for housing issues, whether its this Council or a fu#ure Council. He feels that RETT is a good source to buy employee housing. TJ Connors, a resident of West Vail and Secretary for Save our Land, stated Resolution#11 will be necessary. He applauds Council far using RETT funds for employee housing, but still takes exception to using open lands and parks for employee housing, now or ever. He opposes Resolution #10 as it stands because it does not protect open spaces as it stands. • Ron Jones, speaking for his neighborhood association, stated it was unfair to receive the documents and try to consider it thoughtfully on such short notice. He feels the vote was predetermined before the community came to the meeting. He stated the Council should work with the community to talk it out before passing any resolution. He also said the documents need to be readable by a lay person and give the community time to discuss and consider the resolutions. He said density is an issue for the whole future of Colorado. Colorado is growing at an astronomical rate. We don't need an open area easy to get to and we have the highest unemployment rate in 20 years. If people are prepared to work, they can get housing in the Valley. He said an employee assistance fund should be considered. He said Resolution #10 is unfair. Farrow Hitt, a West Vail resident, stated he had wanted mare discussion before the resolution was passed. He felt the Council and community had a good dialogue going and then it fell apart. He said that Council using RETT funds down the road is not far off base. He wants to get rid of the lawsuits and get to agenda the Mayor wanted to get ta. He said he wants to leave open space open space, not use it as a last option, limit RETT funds to open space. Leave parks, recreation, and open space used as natural spaces. He suggested the Council look to the neighborhood associations to help make an ordinance that will fit what community wants to accomplish. He feels an employee generation ordinance needs to be looked at, $10 per hour is not a living wage for top employees. He says businesses have to pay mare money and feels employees of the town are underpaid. He said the "Ruins" at Cascade Village need to be completed and needs to provide employee housing. Also recommended that Gross Residential . 9 Vail Town Council (Meeting Minutes September 15, 1998 . /• Floor Area {GRFA) be increased for employee housing. He also felt that a rent exemption for first time buyers was a great idea and equitable employee housing in each neighborhood idea is great. He also stated Council is underpaid, they are doing hard work and it is a thankless job. Mike Cacioppo, stated it was pretty clear to him, as an observer of political life, asked why Vail Associates (VA) would consider putting employee housing in when the Town is providing it for them and asked why are they were not represented at the meeting. He said the Town of Vail has a four month housing problem. He said it is the responsibility of VA to do this job. Arne Manconi, stated he is taking a stand and congratulated the Council member who have taken on the battle of affordable housing coming out of the Vail Tomorrow process. He said building consensus was #1 priority and wanted someone who could speak for the young people. The community should thank people who put in time to build consensus on affordable housing and the many hours it took to get to this point. He finds it sad that there are lawsuits on what it means to build community. He stated that the community should go back to talking to the Counci! and drop the lawsuits. Sue Dugan, a West Vail resident, thanked Council for listening to the community. She believes that housing is an issue but doesn't feel that it is the only issue. She is saddened that more and more businesses are closing. She is still concerned with densities. She also believes Council is listening and wants Council to continue to listen. The Twin Rivers project that Gerald Gallegos is doing is great and s#ated light rail is a viable option to helping with the housing issues. She said Council needs to look at deed restricted units because they are being challenged by property owners in Telluride. Rob excused himself at 10:25 pm for a prior commitment. Charlyn Canada, Booth Creek resident, was a participant in the Vail Tomorrow process. She felt that the agenda was already set in certain areas and felt a sense of urgency in getting affordable housing handled. She said it cost a lot of trust in the community by using facilitators but feels that her comments were not used in creating Resolution #10. She is not in favor of using R~TT funds or land bought with RBTT funds. We need to look at employers and how they are treating employees as well as paying them. Paul Rondeau, commended staff on the matrix and encouraged them to continue working with it and with the community through process. He said we haven't heard from the heavy hitters in town such as Vail Resorts and major landlords. He wants to hear from them. He said fi7% of employees of VA should be housed VA. He asked why haven't we heard from VA on that goal. Council member Ludwig Kurz stated that Council has talked to Andy Daly and Adam Aron of Vail Resorts and they suggested that when and if there is an opportunity for VA to participate they will. VA has developed employee housing way beyond 3-4 years ago. They have control of 1,300-1,400 beds for their employees. They have figured out they have a corner on the market #or employees. The real danger is VA being competitors with other establishments. We need VA to help provide mechanisms for other establishments to achieve housing for their employees. ~- ~ vail Town Council (Meeting Minutes September 15, 1998 Diana Donovan, a Vail resident, said she supports Charlyn Canada's comments. She is not against change but needs honesty. The town needs to correct an error in the EHU ordinance. And enforcement needs to happen as there are 282 units needing to be enforced. Property purchased with RETT funds needs to stay open space. Public trust will only happen if honesty prevails. Stop playing word games. Council member Bob Armour said lot of businesses can learn from what Honeywagon did for their employees. Chas Bernhardt, a 24-year resident, said that Resolution #14, Series of 1979 stated the deed slated for 15 units is supposed to be open space forever. There are so many pieces of land that could be used without using open space. The 53 acres of the mountain bell site should be used and have more than the proposed 70 for-sale units. The Town of Vail needs to be a facilitator not a controller. He said Paul Hymers document meets the parameters of what we are striving toward and felt Resolution #10 was not a compromise. He said the reason for employee housing process is so employees would work in the Town of Vail and he is concerned about the housing lotteries and why others outside the community can own a home in Vail. Bob McLaurin, Town Manager, clarified the Vail Commons and Red Sandstone lottery process and the criteria for getting in the lottery is weighted higher to employees who work in Vail. Jerry Sibley, asked when can Council state at what point they can move on to using open lands for housing. • Russ Forrest, Community Development Director reminded the community that they are invited to participate in the continuing Common Ground process on Wednesdays at 2:00 p.m. on an ongoing basis. Council member Sybill Navas stated that something will be happening at the Ruins within the year. She stated there is still a misunderstanding on designated open space versus open space. She said RETT lands is not in the category of designated open space automatically. She is on the committee which decides what lands go into designated open space. The committee wiq reconvene their meetings and invite the community to the meetings. She said there is a need for a fire station somewhere too. Mara Lorimer, a West Vail resident, stated she is concerned that Vail's neighborhoods are still being asked to give up open spaces. The first priority needs to be to not to alienate the neighborhoods. She wants the use of neighborhood open space off the plan. Suzanne Mueller, a Matterhorn resident, finds this process fascinating. She said the use of RETT funds is still an option in the future. She wants to spread housing out throughout the community and wants to see parks in a land trust. Karen Schiedigger, a West Vail resident, stated she is pleased that some of the Council members are listening. She is concerned that Resolution No. 10 has not changed enough from Resolution No. 9. She feels that West Vail, Arosa Drive residents are still not being heard. She does not want the town manager lots used for affordable housing, what West Vail needs is 11 Vail Town Council (Meeting Minutes September 15, 1988 a park. AA other aiternatives should be considered before using open space. Businesses need #o pay good wages for their employees. Council member Sybill Navas stated that Trappers Run, in West Vail, was purchased for open space. Karen responded that Trappers Run benefits the whole valley and not just the neighborhood. Carl Fauland, a West Vail resident, stated he did not participate in earlier meetings. He has concerns regarding EHU units and is concerned that for-sale units are not what we want to attract. The Town of Vail needs to enforce EHU units. He is not in favor of using open space lands for affordable housing and wants this issue cleared up before moving on with process. He feels the Mountain Bell site is a good idea. Judy Langer, a Matterhorn resident, stated that when she and her husband purchased their property, they were told that the land surrounding their home would be open space because it was bought with RETT funds. She said it's a park, leave it a park. She wants the Council to work with the people who live here. Flo Habernicht, a West Vaii resident, says the Council listened to the business community saying they need employees and affordable housing. She is not in favor of Resolution No. 10. She is still trying to understand how staff came up with the density amounts and wants Council to talk to the neighborhood communities. Council member Ludwig Kurz explained how they came to the density figures which was driven Fla sta#ed her fear is that the community will be left out of the process. by wanting to keep the vitality of the community and to stay at the forefront of being a world class community. There has been a lack of affordable housing to provide for better quality services. The Vail Tomorrow process was an opportunity for the community to express the issues and concerns facing Vail. Bob Mcl.aurin, stated that this was one vehicle for economic viability to keep Vail alive. He said this is a very competitive market not only for employee housing, but for other areas as well. This is a good faith effort of the Council to work with the community and keep the community together. Council member Ludwig Kurz commented that there was a concern that Mayor Rob was not present. He stated he was not shirking his responsibility, that he did have a prior commitment and had informed the Council prior to this meeting. Council member Bob Armour asked that the meeting be adjourned. Ron Jones stated that VA pays the lowest wages than anywhere else in town and needs to address this issue, he also stated that to enforce deed restrictions takes tax money. He also said deed restricted housing with 3% appreciation does not cover inflation or real estate fees ~- 2 Vail Town Council (Meeting Minutes September 75, 7998 and feels the program is forced on the community. He again stated he feels the documents should be available a week a head of the meeting (he was out of Town until Monday}, Council member Ludwig Kurz stated that all agenda items come up on the Friday before the meeting and are available to the public on Friday. Ron asked wouldn't it be fair that Council lets the neighborhood know when documents of this nature are available ahead of voting on Resolutions. There needs to be a county-wide housing plan. There also needs to be facilitators to help people with financing. He wants to change the process. Mike Cacioppo said to change a flat sales tax is to quit sending marketing dollars down valley. And recommends eliminating high business license fees because it takes away local establishments rights to compete with other down valley businesses. Wol# Mueller, a West Vail resident, said Resolution 10 is divisive and will not help the community. Nevin Nelson, a resident for 3D years said she feels the town should not have anything to do with housing and do not use open space for housing. Jerry Sibley, asked if there was a forum to come to a compromise so that this does not go to court and said that the community has not come to a level playing field with Council yet. Dennis Jones stated that the Council is trying to do what is good for the community, dragging and kicking, but trying to do what is right. He wants Council to continue the process and continue to listen. The fifth item on the agenda was the Town Manager's Report. There was nothing to report. As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and was seconded by Council member Sybill Navas. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 12:05 a.m. ~.~,~p~+~tNi:'~',~~~ lq~%,,, Respec Ily submitted, ~r~~AL v Rob l=ard ~ ~~%rf,~• Mayor ATTEST: ~'''' ~~~~-GP.PUa~``` ~,,' fluSllufltu~~~u", ~-~ ~;~~ Lor le' Do aldson Town Cler 13 Vail Town Council Minutes September ~ 5, 1998 75 South Frontage Road 1/ail, .Colorado 81657 970-479-2.100 FAX 970-479-2157 MEDIA ADVISORY September i 6, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office NAIL TOWN COUNCIL HIGHLIGHTS FOR SEPTEMBER 15 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Joint Vail Town Council/Nail Recreation District Discussion Discussion included: • Dobson Ice Arena Expansion/improvements This $3 to $4 million project has been approved by the Planning and Environmental Planning • Commission with suggestions to place the gymnastics facility at the northwest corner to accommodate drop-off and to locate the loading/delivery area at the southeast corner. The project includes a complete overhaul of the locker room fiacilities, meeting rooms and the addition of a gymnastics facility. These improvements will be paid for through an enterprise fund (allowed under TABOR). A subordination agreement between VRD and the TOV was discussed to protect the town from future liability. A second sheet of ice was discussed (possibly adjacent to Dobson in the current RV lot), although the district was encouraged to continue improvements to the open rink next to the Golf Course Clubhouse. • Skateboard Park (located on the top deck of the L.ionshead parking structure for a second-season)' Current equipment will last just another season and with increasing pressures from the Common Ground affordable housing components and the l_ionshead Redevelopment Master Plan, additional alternative long-term sites were discussed: Stephens Park, 1.3 acres; Booth Creek tennis courts; south of the Gondola Building; Old Town Shops; and Buffehr Creek Park. Current . use is estimated at 100 per day. • Ford Park Scheduling It was noted that a Ford Park user's group meeting is scheduled this Thursday (9117) at 1:30 p.m. in the small conference room at the municipal building. Kudos were given to the town fior the new ped/bicycle path from the Vail Transportation Center along S. Frontage Road. • l=ord Park/Puiis Parcel (golf course) There was a request from VRD to permanently protect these two parcels when the golf course property final payment is made in January 1999. • Golf Course Clubhouse VRD has no current plans for expansion due to neighborhood view corridor perceived obstruction; adding a second floor requires expensive ADA improvements ($$5,000 far access • and additional parking). The district remains in desperate need of additional cart storage. • Vail Racquet Club Sale Any interest m a joint venture between TOV and VRD? It was suggested both entities could gain from an already-constructed swimming pool and possibly 24 units that could be deed-restricted. (more) ~~~ RECS'CGEDPAPER Add 11TOV Council Highlights/9-15-98 Question was raised re: "vested memberships" and current pricing, • Worldwide Church of God Annual Conference Attendance has shrunk from 2,500 to about 500 this year with another 4-5 years remaining on VRD's commitment/contract to the town (for use of Dobson Arena). This was compared to this summer's Jeep and ADP conferences that each brought approximately 3,500 visitors to town. • The Vail Hockey Club Represented by Tim Olsen, the club requested use of some remaining (S} unallocated days the Town Council had in reserve (allowed through the current management agreement between the .two entities) for three weekends in November, when up to 1,300 young skaters will be traveling to Vail for tournaments with other family members. Additionally, the Colorado Avalanche has agreed to subsidize 50% of the costs on a matching basis. The Council voted 7-0 to approve the request (with consent from VRD}, with the stipulation that the group be routed through the Council's annual contribution process in order to be considered for next year. • Youth Program Councilman Kevin Foley thanked the VRD for its terrific youth outreach programs. Currently, $5% of the youth "users" are out of district. For more information an this joint discussion, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Resource Center/Nail Commons Day Care Representing the Resource Center, Rob Nebgen made a presentation and indicated the Center's interest in reopening the Vail Commons day care center with 38 spaces. The former day care operator, Bright Horizons, vacated the property after nine months of operation. The Resource Center proposal would reduce child care costs formerly charged by Bright Horizons by 15% and raise salaries paid by the franchise by 10%. As proposed, the Resource Center would • continue to be the Colorado Office of Resource and Referral agency. His proposal included a request for $50,000, which would be used for start-up working capital. Nebgen said the Center preferred the $50,000 request be considered as a grant, but would consider a loan payback with favorable terms The non-profit status of the Resource Center made the child care fees more palatable far working parents, he said. A problem with Bright Horizons was its for-profit status which required a heavy franchise operating license fee that caused daily rates to be high, Nebgen said. Discussion of possible terms for the grant or loan were met with a considerable level of discomfort by the majority of the Council, who cited inequity re: other child care facilities within the community (who although ABC and Learning Tree also enjoy a $ilyear lease have, through their own efforts, raised start-up and continuing funding throughout the years). Other suggestions included contacting the Northwest Colorado Council of Governments for assistance. Following an unsuccessful motion offered by Mike Jewett to provide $25,000 cash far start up, with the remaining $25,000 to be a loan (7 year pay out, 7% interest, quarterly payments), Town Manager Bob McLaurin offered to work with the regional coalition of child care providers to see whether their governing body could assist in disseminating funds to all groups with a guarantee the Vail Commons child care facility would have their assistance and would receive the monetary support to get up and running this fall. For more information, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --GRFA Changes in Multi-Family Zone Districts At the request of the Vail Town Council, the Community Development Department was asked to initiate revisions to the town's zoning codes as they relate to the regulation of Gross Residential Floor Area (GRFA) in the Multi-family Zone Distric#s. Specifically, the Council requested that implementation of the existing "250 Ordinance" and the newly created interior conversion regulation be revised to allow greater flexibility in the Multi-Family zone districts and to encourage the redevelopment of buildings. Revisions, therefore, will be considered regarding Sections 12-15-4 (interior conversions) and 12-15-5 (additional GRFA) of the Town of Vail Zoning'Regulations. (more) Add 21TOV Council Highfightsl9-15-98 At the work session, Council reviewed 5 options: Allow multi-family projects to "pool" the 250 square feet of additional GRFA and permit the Association to distribute the GRFA as they see fit, with the condition that the~entire building be upgraded to meet current design standards. • Allow exterior additions (dormers, deck enclosures, etc.} to multi-family projects utilizing the 250 square feet of additional GRFA subject to the review and approval of the Design Review Board. • Differentiate between building types (townhouses vs. condominiums} and allow certain building types to do exterior additions and prohibit other building types from doing exterior additions. • If the purpose of the amendment is to encourage.development to upgrade to meet current design standards, develop meaningful incentives to do this, such as what is being proposed for Lianshead. • No action After reviewing the alternatives, Council directed staff to draft an ordinance that would allow interior conversions for multi-family units and allow amulti-family building to apply for 250 additions (on a one-time basis for the entire building} and be required to upgrade the entire building to meet current design standards. For mare information, contact Russell Forrest in the Community Development Department at 479-2146. i --Vail Chapel Streamtract Encroachment The Town Council reviewed the Vail Chapel plans for a building addition. The purpose of the work session was to determine if Council was comfortable with encroachments on Town property. After reviewing the proposal, the Council agreed to approve the 500 sq. ft. encroachment and give the Chapel authorization to move forward with a building permit. --Second Quarter Financial Report/Supplemental Finance Director Steve Thompson reviewed the supplemental budget highlights, including some items not previously discussed with Council: $42,000 for the Public Works tunnel project (soils problems and traffic control); $$0,000 capital street maintenance (Concert Hall Plaza, east end of LHT~C, and sidewalk at the library chute & east Meadow Drive paving & paver replacement from the hospital to Crossroads; and $295,034 for earlier than anticipated delivery of a fire truck. --Information Update . There was a discussion regarding criteria for the annual Youth Recognition Award. Councilmembers confirmed that the youth selections should go to TOV residents first, with non- resident students considered if a Vail student fails to qualify. Applications will be sent to Vail Mountain School and Battle Mountain High School Phis week. Councilmember Sybill Navas noted with the inclusion of the Dallas Symphony to next summer's BRAVO! schedule, the performances will rise to 18. Also, she indicated an art piece is to arrive as a gift #rom the Mt. Buller, Australia, ski area. She said Council wilt likely be requested to pay for a base for the art piece from its Council contingency funding. Councilman Kevin Foley asked about the newly installed lights at the East Vail chain-up section of I-70 and on what schedule they would be turned on. Also, Foley inquired about the VA employee commissary in Vail and whether sales tax is remitted on sale of items to employees. {more) Add 3/TOV Council Highlightsl9-15-98 Councilman Ludwig Kurz inquired about coordination between the town and the U.S. Forest . Service regarding the pine beetle outbreak. It was noted that Summit County, several years ago when battling the same infestation, garnered federal and state resources to have infected trees removed or sprayed and bundled. Council agreed it is time.to take a more assertive and aggressive stance re: the removal and/or eradication. Councilman Michael Jewett questioned the process involved in submitting Resolution #10 to both himself and the public. He suggested in order to protect the integrity of the current Common Ground process, Council should allow additional time to discuss informally with the community the modifications to the original Resolution #9 and to continud a path of moderation. He also requested a list of names of those who had attended the April and June Common Ground workshop meetings. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Paul Rondeau commended the Council for its decision to offer a compromise on the Common Ground proposal. We said he hoped the effort would allow for some "fence mending" by the community prior to the 1999 Championships. Jerry Sibley, representing the Donovan Park Neighborhood Association, invited the community to call upon such organizations to provide volunteer support for the 99 Championships, clean-up events and other activities. --Supplemental Appropriation The Councii voted 7-0 on first reading to approve a $2 million appropriation to the 1998 budget. The appropriation represents projects previously approved by Council (but not yet funded) and expenditures reimbursed by other agencies, such as the Dotsero-to-Vail bus route. The town estimates revenue collections will exceed budget estimates for 1998 by $1.2 million. Also, in response to a question by Councilman Michael Jewett, a clarification was given by Finance Director Steve Thompson regarding the Rea! Estate Transfer Tax fund (RETT). Thompson said the town is required to record RETT revenues separately from the town's 11 other funds. Wowever, monies from all sources are pooled into one inves#ment fund (including RETT) to efficiently manage the town's investments. For additional details on the supplementation appropriation, please see the work session briefs or contact Thompson at 479-2116. --Rails and Trails in the Eagle and Vail Valley The Council heard from Joe Kracum of the engineering firm MK Centennial, which has been hired to study the possibility of a passenger rail system from Gypsum to Vail, as wail as a trail system from Gypsum to Leadville. Kracum said the study would look to each community to design and build a train station, as well as provide funding for right-of-way acquisition. The study will recommend operation and maintenance casts to be provided by the Eagle County Regional Transit Authority, he said, although there would be a need to increase the authority's revenue stream to operate the system. Kracum said he'd be coming back to the town soon with cost and ridership estimates before making a presentation to the Colorado Department of Transportation in mid-October. As proposed, the project would be handled in two phases. Phase 1 would include creation of a passenger rail system from the Eagle County Regional Airport to Avon, as well as a trait system from Gypsum to Dowd Junction. Phase 2 would include expanding the passenger route to Vail and Gypsum, and well as trail expansion from Gypsum to Leadville. As proposed, Kracum said passenger trains could begin running the phase 1 route by July 4, 201)1. He said a tunnel would be needed through Dowd Junction. (more) Add 4/TOV Council Highlights/9-15-9$ --Common Ground/Resolution No. 10 • The Council voted 6-1 (Jewett against) to approve Resolution 10, which rescinds the Common Ground plan approved in Resolution 9 passed June 30, and .replaces it with a revised "compromise" plan. The action occurred after a motion by Councilman Michael Jewett to table the resolution failed by a vote of 1-G. As it stands, the new Common Ground plan deletes any future allocation of Real Estate Transfer Tax funds for housing and defers lands purchased with RETT funds (Donovan Park) from phase 1 to phase 3. The resolution also added a list of 20- plus citizen ideas to the town's housing program. . ~ ~ During the one-hour period set-aside far public comment on the resolution, comments were varied. Among the points raised by those who spoke: • It is a worthy goal to offer decent and truly affordable housing for employees. • Vail is behind the 8-bail with the potential loss of Timber Ridge and the Sunbird. • Housing should never replace open space or parks. • There's a need to pay employees higher wages. • Resolution 10 doesn't go far enough in addressing current park and designated open space needs for Donovan Park and the West Vail and Intermountain sites. • Put lands purchased with RETT funds in a trust dedicated to parks, open space and recreation. • Move more quickly on the Mountain Bell site for housing and increase density. • Participate in housing opportunities valleywide, not just within Vail's boundaries. • Do employers outside of Vail have an easier time hiring employees? Do a study. • Put certain Vail lands into a land trust with a conservation easement, then use Vail RETT dollars to leverage housing purchases downvalley. • Don't remove RETT as a future funding source for housing. • Don't overlook the people who have worked hard to establish themselves (without the need #or a subsidy). • Give back to working locals a small portion of RETT-purchased land to rectify some of the wrongs previous councils have done which controlled growth but caused housing prices to escalate. • Pick spots in each neighborhood for affordable housing opportunities. For example in the Golf Course neighborhood, consider: housing on top of the Soccer Field, the lot at the east end of Ford Park on the north side of the creek, or on the top of the Golf Course .. Clubhouse or the top of the Recreation District maintenance facility. . • Move forward with all possibilities. Following the one-hour public comment period, Council took a short recess and returned to vote on the resolution. That prompted protests and confusion from some members of the audience who had wanted to offer additional comments prior to the vote. Mayor Rob Ford said the timing of the vote wasn't intended to preclude additional discussion about Common Ground. In fact, he said TOV staff members were prepared to meet with members of the public weekly (2 pm on Wednesdays in the Community Development Department) to continue the dialogue. Following the vote, the Council spent an additional two hours listening to public comment. Among the points raised by those who spoke: • The Matterhorn neighborhood continues to object to the plan regarding site selection on housing and usage. • Develop a safe playground in Buffehr Creek Park. • The West Vail site was purchased by the town for housing, recreational purposes and a park. • A future Council should set aside a portion of RETT for housing. • A plan that uses only 1 percent of the town's vacant lands is an acceptable plan. Town has been inconsistent in the way it interprets use of RETT funds for land acquisition; therefore, the West Vail site should be considered as land purchased with RETT funds. (more) Add 5/TOV Council Highlights/9-15-98 • It was unfair for the Council to move forward with the resolution without giving adequate time for the public to read the materials. • Eliminate housing from the West Vail site and make it into a large park to serve the neighborhood. • The 1980 RETT ordinance doesn't allow RETT-purchased lands to be used for mousing. • Thank you, Council, for accepting the other citizen suggestions, especially employee generation. • There are questions about the legality of borrowing funds from RETT and reimbursing, it. .• Vail has a 4-month-long housing problem each year; it's not year-round; and it's the responsibility of Vail Resorts to address it. _ • Withdraw the lawsuits and get on with the community conversations. • Be sensitive to densities. • The Common.Ground process was flawed in that apre-determined agenda was set for specific housing sites. • Be very cautious and limited on what you do with open space. • Individual employers need to treat their employees like human beings. • Why haven't we heard from Vail Resorts, large hotels and major landlords on the Common Ground plan? They have the wisdom and financial and human resources to help. • Council is its worst enemy. Honesty has been lacking. • ~ Find a way to enforce occupancy of the 200-plus deed-restricted units approved prior to 1994;rf any of these properties come back to the town for improvement, require them to comply with the new deed-restriction regulations (requiring tenant occupancy). • Every TOV master plan identifies RETT-purchased land as not-to-be developed land. • At what point can the Town Council decide there are enough opportunities for affordable housing without using lands purchased with RETT? • Using open space for housing will make neighbormoods less desirable places to live. • West Vaif is the only neighborhood without a park; consider other alternatives for housing first rather than the West Vail site. • Consider Bishop Park as a housing site. • Resolution No. 10 is divisive and won't get the cooperation from people who are suing the town. • Consider a goal of 50 units a year working cooperatively with the neighborhoods. • Do what is right for the community and continue to move forward on a mousing plan. Council comments throughout the evening included the following: Ludwig Kurz called Common Ground a "painful process," but one that needed to move forward with a commitment from Council to continue to listen and adjust the plan. He said 30 years of apathy has put the community where it is today. Michael Arnett said the Council's action was not the end a# the discussion. He said there's much more work to be done with the community's help. Michael Jewett criticized the resolution's passage, saying it was not derived publicly. Jewett said he was not personally advised about it by fellow councilmembers. He said his first reaction was that it was line "throwing a bone to the community." Jewett asked that it be tabled so the dictionary definition of compromise {a "settlement of differences by mutual consensus") could be reached. Bob Armour thanked the community for offering additional housing suggestions. He called the resolution a framework to move forward to continue to evolve at a more reasonable pace. He also said he was glad RETT was being removed as a funding ,,, source. Sybill Navas said although the steps toward the resolution compromise were positive, she expressed her concerns about the phasing plan. Navas said she felt the Matterhorn neighborhood was owed a park before phase 3. She also suggested looking at every site of land for a community facility, as well as revising the Donovan Park master plan to address community needs. Kevin Foley said that when the original resolution was passed, he had reservations about use of open space. He said he liked the concept of identifying housing sites (mare) Add 6/TOV Council Highlightsl9-15-98 in each of Vail's neighborhoods, and that it was time to move the plan forward. With the new resolution in place, Common Ground evil! now move forward on two tracks. One is implementation of the first phase components in the areas of housing, parks, open space and community facilities. Second, is an ongoing discussion of additional housing ideas that will be used to augment the Common Ground plan. For a full representation of the meeting, please watch Channel 5. Call 949-5657 far a Channel 5 program schedule. For details about next steps, contact Andy Knudtsen, project manager, at 479-2440. UPCOMING DISCUSSION TOPIC5 September 22 Work Session DRB Review Contribution Requests, Business License Fee Discussion Presentation by Community for Our Kids Future Discussion of Gypsum Bus Route September 29 No Meeting (Fifth Tuesday) October 6 Work Session Update of Building Codes Discussion of Multi-Family GRFA Ordinance Lionshead Master Plan Introduction Discussion of Ordinance re: Implementing Lionshead Master Plan Site Visit & Appeal of PEC Decision/G. Amsden, Timber Falls October 6 Evening Meeting First Reading Ordinance, re: Multi-Family GRFA Second Reading, Ordinance No. 14, Supplemental Appropriation Business License Fee # # # • FAX 970-479-2157 MEDIA ADVISORY September 9, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAlL TOWN COUNCIL HIGHLIGHTS FOR SEPTEMBER 8 Work Session Briefs Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Site Visit Regarding Model Traffic Code Councilmembers boarded a bus and toured several neighborhood streets to experience new speed limits proposed in the Model Traffic Code. The Police and Public Works departments have recommended decreasing the speed limit from the Model Traffic Code on numerous residential streets, based on results of a traffic study. The Model Traffic Code, revised by the Colorado Department of Transportation in 1995, provides a residential speed limit of 30 mph. To lower the 30 mph speed limit requirement, the Code requires that speed studies be conducted to justify reduced speed limits. Traffic studies reflect what 85% of those surveyed travel. at on selected roadways within the town (as opposed to the actual "posted" speed). Yesterday's site visit included the Frontage Roads (currently under the auspices of the Colorado Department of Transportation), West Gore Drive in Matterhorn (posted at t 5 mphlwith 85% driving 20 mph}, Chamonix {posted at 25~mph with a reduction to 15 mph on the down side of Arosa with 85% driving 26 mph}; Main Gore Drive in East Vail (posted at 15 mph with 85% driving between 23 and 24 mph}; and Meadow Drive (posted at 15 mph with 85% driving at 26 mph). Addifionally', "stop signs, trees and foliage on town right-of-way that obscures pedestrians and other traffic, among other items, were discussed. The Town of Minturn's "clear sight ordinance" was discussed, although the town would have the ability to remove vegetation where necessary through adoption of the newest Model Traffic Code. (See following page for additional details). --Site Visit and Appeal of a Design Review Board Decision Denying a Request to Construct a Detached Accessory Storage Unit Adjacent to a Duplex at 50E4 Black Gore Creek Drive In preparation for the appeal noted above, the Council toured the site and later voted 6-0 to table the issue to the Sept. 22 meeting at the request of the applicant. --DRB Review Questions from the recent Design Review Board meeting included a clarification on the Vail Interfaith Chapel's application for a new building addition. Because the proposal encroaches on the town's streamtract, the Town Council will be required to vote on the development plan. That action is scheduled for Sept. 15. The Council also inquired about conditional approval of a new entry addition to the Vail Village Club, which requires additional screening of existing mechanical equipment. TM (more) ~~~ RECYCLED PAPER i ~ South Frontage Road Vail, Colorado 81657 970-479-2.100 Add 1/TOV Council Highlights/9-8-98 --1998-1999 Parking Program Discussion The Council voted 5-1 (Jewett against} to approve the following parking policies for the 1998-99 ski season: • Daily parking rates will be increased incrementally by $1 beginning at the 3-hour mark with a fee of $15 for a 24-hour period, up from $14 last season. Daily parking rates haven't been raised in four or five years. The estimated $150,1}QO in increased revenue will be used to offset other parking subsidy programs. • "Park Free after Three" will continue for another season. • Prices for the Gold ($1,iDQ), Blue ($525} and Debit ($5 per enterlexit) cards will remain unchanged. Parking in the Village structure far Blue and Debit card holders will be restricted from.approximately Jan. 4 to Feb. 15 due to use of the parking structure's #op deck for the 1999 World Alpine Ski Championships. Card holders will have unlimited access to the Lionshead parking structure all season lang. • Valet parking at the Golden Peak base area will continue to be operated by a private vendor. During discussion yesterday, Ludwig Kurz and Rob Ford each expressed disappointment at the lack of promotion of the "Free After 3" program by the business community last season. They encouraged merchants and restaurants to increase those efforts this season. Bob Armour reiterated his opposition to the "free after 3" parking program, noting that sales tax collections in the commercial care areas last season didn't cover the free parking losses. Instead, Armour said he would support a "Drive After 5" concept. Sybill Navas countered Armour's reaction, saying she considered an increase in parking transactions to be a success for the town. Navas also suggested consideration of allowing debit card holders to park inside the Village parking structure (rather than on the top deck) during the Ski Championships. Michael Jewett said he couldn't support the parking policies, saying the $1 increase in the daily fees beyond the three hour mark went too far. Also yesterday, Jack Curtin of Curtin Hil! Sports asked for additional flexibility during the proposed six-week closure of the tap deck of the Village parking structure. For more information, contacf Larry Grafel, public worksltransportation director, at 479-2173. --Discussion of Model Traffic Code In a continuing discussion of the Model Traffic Code (see site visit description above), councilmembers approved the following schedule: a list of residential streets whose speed limits would change as a result of the town's recent traffic study will be prepared and disseminated to the neighborhoods this month, as well as copies of the traffic studies; the council will then invite affected neighborhoods to discuss the proposed changes at its Oct. 6 work session. Ludwig Kurz suggested clarifying information about the Frontage Roads, which would require review and action by~the Colorado Department of Transportation rather than the Town of Vail, due to jurisdiction issues. Bob Armour clarified that Vaii's proposed version of the Model Traffic Code should continue to allow rollerblades, bicycles and other wheeled vehicles on Vail's streets and roads. For more information, contact Greg Hall, town engineer, at 479-2160. --Wheeled Vehicles in Village and Lionshead Pedestrian Areas After a brief discussion, the Council directed Police Chief Greg Morrison to explore the concept of dismount zones within the commercial core areas of Vail Village and Lionshead. At issue is who might be regulated (bicyclists, rollerbladers and/or skateboarders}; what geographic areas are to be considered; and what businesses would be impacted. Michael Arnett cautioned that such a policy would require a balance in not only making the villages safe for pedestrians, but also allowing viability and accessibility to the shops that rent bicycles and rollerblades. Sybill Navas asked that Morrison evaluate the possibility of banning wheeled vehicles from stairwells, while Ludwig Kurz said it will be important to evaluate the impacts of potentially shifting problems to other geographic areas. Bob Armour, who serves as president of the Colorado Association of Ski Towns, has been gathering information from other areas. He said Steamboat Springs, (more) Add 21TOV Council Highlights19-8-98 Telluride, Aspen and Beaver Creek all have dismount zones. Although not a new topic, the issue was resurrected recently when several merchants expressed concerns about possible abuses by skateboarders at the newly constructed Seibert Circle. Morrison said he'd bring the . topic back to Council far discussion at the Oct. 27 work session. For more information, contact Morrison at 479-22p9. --Council Reports Sybill Navas, who just returned from atown-sponsored Sister Cities trip to Mt. Buller, Australia, ,said she would present a detailed report at an upcoming meeting. Michael Jewett inquired about the Council voice-mail system and confirmed that an option to deliver constituent messages to ail seven council members at once is now in place (although seamless to the public, there is a delay in delivery ofi these messages as they are being forwarded by a staff member until the town upgrades its phone system}. Also, Jewett shared a consistent request to set aside several parking spaces in the town-owned lot near the hospi#al to be used for short-term parking for those accessing the hospital's drug stare. The lot is currently designated for use by employees of the library. Council has previously asked staff to review parking requirements and other agreements surrounding the hospital complex. In addition, Jewett suggested finding an alternate meeting space for the Sept. 15 discussion on Common Ground, noting that as many as 150 people are expected to attend the evening Council meeting. The occupancy load for the Vail Council Chambers is 220. Ludwig Kurz, who represents the town on the Channel 5 Board of Directors, invited fellow Councilmembers to tour the Channel 5 facilities. A tour date will be arranged. --Other Sybill Navas echoed Kevin Foley's earlier comment about the need to replace the tot lot in Lionshead. On behalf of a constituent, Michael Jewett clarified that Town of Vail sales taxes apply to residents who lease vehicles. UPCOMING DISCUSSION TOPICS September 15 Work Session Joint TC/VRD Work Session PEC Review Discussion of Dotsero-to-Vail Bus Route Multi-Family GRFA Discussion Second Quarter Financial Report Review of Approved Plan for Vaii Chapel September i5 Evening Meeting First Reading, Supplemental Budget Ordinance Common Ground Presentation, RE: Alternative Housing Suggestions Rails and Trails in the Eagle and Vail Valley by M.K. Centennial September 22 Work Session DRB Review Demonstration of New Web Site Link for Second Homeowners Contribution Requests Along with Discussion of Business License Fee Presentation by Community far Our Kids Future Site Visit and Appeal of PEC DecisionlG. Amsden, Timber Falls Checkpoint Charlie Design Update # # # • Tuesday, September 8, 1998 2:00 P.M. Town of Vail Council Chambers WORK SESSI(7N M1NT rTFS What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on September 8, 1998. All members were present with the exception of Kevin Foley. 1. Item No. 4, 1998 and 1999 parking program discussion. Council was asked to review recommendations proposed during the previous June 16, 1998, Town Council work session to update successes and not-so-successful pxograms from 97-98 ski season parking. That report found that: 1) parking transactions were up; 2} sales tax revenue was up; 3) parking revenue was down; 4} the parking revenue that needed to be subsidized was approximately $300,000; and 5) the decision was made to defer discussion of summer parking rates. The staff recommendation which included 1) improve the $1.00 increase in the parking rate schedule; 2) approve "Free After Three" program; 3) approve valet parking program; 4) approve the Gold, Blue and Value Pass program with restricted dates for the pass program excluding the Gold Pass are effective from January 4, 1999, to February 15, 1999; and 5) defer discussion of summer parking rates. Motion was made . by Ludwig Kurz, with a second from Sybill Navas to approve staff recommendations. A vote was taken and the motion passed 5-1, with Mike Jewett voting in opposition. C: TOWN OF VAIL ~y ~75 South Frontage Raad Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVfSORY September 9, 1998 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS F'OR SEPTEMBER 8 Work Session Briefs Councii members present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Site Visit Regarding Model Traffic Code Councilmembers boarded a bus and toured several neighborhood streets to experience new speed limits proposed in the Model Traffic Code. The Police and Public Works departments have recommended decreasing the speed limit from the Model Traffic Code on numerous residential streets, based on results of a traffic study. The Model Traffic Code, revised by the Colorado Department of Transportation in 1995, provides a residential speed limit of 30 mph. • To lower the 30 mph speed limit requirement, the Code requires that speed studies be conducted to justify reduced speed limits. Traffic studies reflect what 85% of those surveyed ' travel at on selected roadways within the town (as opposed to the actual "posted" speed). Yesterday's site visit included the Frontage Roads (currently under the auspices of the Colorado Department of Transportation), West Gore Drive in Matterhorn (posted at 15 mphlwith 85% driving 20 mph), Chamonix (posted at 25 mph with a reduction to 15 mph on the down side of Arosa with 85% driving 26 mph); Main Gore Drive in East Vail (posted at 15 mph with 85% driving between 23 and 24 mph); and Meadow Drive (posted at 15 mph with 85% driving at 28 mph). Additionally, stop signs, trees and foliage on town right-of-way that obscures pedestrians and other traffic, among other items, were discussed. The Town of Minturn's "clear sight ordinance" was discussed, although the town would have the ability to remove vegetation where necessary through adoption of the newest Mode! Traffic Code. (See following page for additional details). --Site Visit and Appeal of a Design Review Board Decision Denying a Request to Construct a Detached Accessory Storage Unit Adjacent to a Duplex at 5064 Black Gore Creek Drive In preparation for the appeal noted above, the Council toured the site and later voted 6-0 to table the issue to the Sept. 22 meeting at the request of the applicant. --DRB Review Questions from the recent Design Review Board meeting included a clarification on the Vail Interfaith Chapel's application for a new building addition. Because the proposal encroaches on the town's streamtract, the Town Councii will be required to vote an the development plan. That action is scheduled for Sept. 15. The Council also inquired about conditional approval of a new entry addition to the Vail Village Ciub, which requires additional screening of existing mechanical equipment. TM (more) ~~~ RECYCLED PAPER Add 1/TOV Council Highlights/9-8-98 --1998-1999 Parking Program Discussion The Council voted 5-1 (Jewett against) to approve the following parking policies for the 1998-99 ski season: • pally parking rates will be increased incrementally by $1 beginning at the 3-hour mark with a fee of $15 for a 24-hour period, up from $14 last season. Daily parking rates haven't been raised in four or five years. The estimated $150,000 in increased revenue will be used to offset other parking subsidy programs. • "Park Free after Three" will continue far another season. Prices for the Gold {$1,100), 81ue ($525) and Debit ($5 per enter/exit) cards will remain unchanged. Parking in the Village structure far Blue and Debit card holders will be _ restricted from approximately Jan. 4 to Feb. 15 due to use of the parking structure's top deck for the 1999 World Alpine Ski Championships. Card holders will have unlimited access to the Lionshead parking structure all season long. • Valet parking at the Golden Peak base area will continue to be operated by a private vendor. During discussion yesterday, Ludwig Kurz and Rob Ford each expressed disappointment at the lack of promotion of the "Free After 3" program by the business community last season. They encouraged merchants and restaurants to increase those efforts this season. Bob Armour reiterated his opposition to the "free after 3" parking program, noting that sales tax collections in the commercial core areas last season didn't cover the free parking losses. Instead, Armour said he would support a "Drive After 5" concept. Sybill Navas countered Armour's reaction, saying she considered an increase in parking transactions to be a success for the town. Navas also suggested consideration of allowing debit card holders to park inside the Village parking structure (rather than on the top deck) during the Ski Championships. Michael Jewett said he couldn't support the parking policies, saying the $1 increase in the daily fees beyond the three hour mark went too far. Also yesterday, Jack Curtin of Curtin Hill Sports asked far additional flexibility during the proposed six-week closure of the top deck of the Village parking structure. For more informa#ion, contact Larry Grafei, public works/transportation director, at 479-2173. --Discussion of Model Traffic Code In a con#inuing discussion of the Model Traffic Code (see site visit description above}, councilmembers approved the following schedule: a list ofi residential streets whose speed limits would change as a result of the town's recent traffiic study will be prepared and disseminated to the neighborhoods this month, as well as copies of the traffic studies; the council will then invite affected neighborhoods to discuss the proposed changes at its Oct. 6 work session. Ludwig Kurz suggested clarifying information about the Frontage Roads, which would require review' and action by the Colorado Department of Transportation rather than the Town of Vail, due to jurisdiction issues. Bob Armour clarified that Vail's proposed version of the Model Traffic Gode should continue to allow rollerblades, bicycles and other wheeled vehicles on Vail's streets and roads. For more information, contact Greg Hall, town engineer, at 479-2160. --Wheeled Vehicles in Village and Lionshead Pedestrian Areas After a brief discussion, the Council directed Police Chief Greg Morrison to explore the concept of dismount zones within the commercial core areas of Vail Village and Lionshead. At issue is who might be regulated {bicyclists, rollerbladers and/or skateboarders); what geographic areas are to be considered; and what businesses would be impacted. Michael Arnett cautioned that such a policy would require a balance in not only making the villages safe for pedestrians, but also allowing viability and accessibility to the shops that rent bicycles and rollerblades. Sybill Navas asked that Morrison evaluate the possibility of banning wheeled vehicles from stairwells, while Ludwig Kurz said it will be important to evaluate the impacts of potentially shifting problems to other geographic areas. Bob Armour, who serves as president of the Colorado Association of Ski Towns, has been gathering information from other areas. He said Steamboat Springs, (more) Add 21TOV Council Highiights19-8-98 . .Telluride, Aspen and Beaver Creek all have dismount zones. Although not a new topic, the issue was resurrected recently when several merchants expressed concerns about possible abuses by skateboarders at the newly constructed Seibert Circle. Morrison said he'd bring the topic back to Council for discussion at the Oct. 27 work session. For more information, contact Morrison at 479-2249. --Council Reports 5ybill Navas, who just returned from atown-sponsored Sister Cities trip to Mt. Buller, Australia, said she would present a detailed report at an upcoming meeting. Michael Jewett inquired about the Council voice-mail system and confirmed that an option to deliver constituent messages to all seven council members at once is now in place (although seamless to the public, there is a delay in delivery of these messages as they are being forwarded by a staff member until the town upgrades its phone system). Also, Jewett shared a consistent request to set aside several parking spaces in the town-owned lot near the hospital to be used for short-term parking for those accessing the hospital's drug stare. The lot is currently designated for use by employees of the library. Council has previously asked staff to review parking requirements and other agreements surrounding the hospital complex. In addition, Jewett suggested finding an alternate meeting space for the Sept. 15 discussion on Common Ground, noting that as many as 150 people are expected to attend the evening Council meeting. The occupancy load for the Vail Council Chambers is 220. Ludwig Kurz, who represents the town on the Channel 5 Board of Directors, invited fellow Councilmembers to tour the Channel 5 facilities. A tour date will be arranged. --Other Sybill Navas echoed Kevin Foley's earlier comment about the need to replace the tot lot in Lionshead. On behalf of a constituent, Michael Jewett clarified that Town of Vail sales taxes apply to residents who lease vehicles. UPCOMING DISCUSSION TOPICS September ~5 Work Session Joint TC/VRD Work Session PEC Review Discussion of Dotsero-to-Vail Bus Rnute Multi-Family GRFA Discussion Second Quarter Financial Report Review of Approved Plan for Vail Chapel September 15 Evening Meeting First Reading, Supplemental Budget Ordinance Common Ground Presentation, RE: Alternative Housing Suggestions Rails and Trails in the Eagle and Vail Valley by M.K. Centennial September 22 Work Session DRB Review Demonstration of New Web Site Link for Second Homeowners Contribution Requests Along with Discussion of Business License Fee Presentation by Community for Our Kids Future Site Visit and Appeal of PEC Decision/G. Amsden, Timber Falls Checkpoint Charlie Design Update # # # VAIL TOWN COUNCIL -MINUTES TUESDAY, SEPTEMBER 1, 1998 7:00 P,M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, September 1, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Sybil) Navas Bob Mcl.aurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Bill Suarez, Ore House employee and a tennis coach at Ford Park stated the current policy regarding paid parking at Ford Park wasn't what everyone wanted to see happen. He received • a lot of negative feedback from the softball players, tennis players, and lacrosse players. He said he felt the paid parking at Ford Park had a negative impact this summer. He is concerned about how guests view paid parking at Ford Park. He also stated that paid parking starting in the morning for events held in the evening, when the VRD events were in the morning, was difficult to explain, also having customers pay parking each time they entered and exited the parking area during the day was difficult. He would like to see the parking at Ford Park free and be on a first come- first serve basis as it was in the past. And if the Town has to charge, the parking should be for paid parking in the evening only. He does not want to discourage people from coming into town because they would have to pay far parking again. He is willing to donate his time to come to the Ford Park committee meetings. Pam Brandmeyer invited Bili to the upcoming Sept. 17, 1998 Fard Park Management meeting. Mayor Rob Ford explained to the audience that because Ford Park is heavily used by various entities and the public, the development of the Ford Park Management Plan and a charge for parking on high-use days was implemented. He also said this was the first year for managed parking and there are issues that need to be addressed and improved upon. With modifications, next year's parking plan will be better. , 1 Vail Town Council Minutes September 9, 9998 The second item on the agenda was the consent agenda to approve the minutes from the • meetings of August 4th and 18th, 1998. Council member Bob Armour made a motion to approve the minutes from the meetings of August 4th and 18th, 1998, the motion was seconded by Council member Ludwig Kurz. Council member Mike Jewett stated his name is misspelled throughout the August 18, 1998 meeting minutes. Council member Bob Armour's name was also misspelled. Corrections of the names will be made to the minutes by Lorelei Donaldson, Town Clerk. A vote was taken and the motion was passed unanimously, 6-l). The third item on the agenda was an Emergency Ordinance No. 13, Series of 1998, an ordinance requiring use of helmets at the Lionshead Skateboard Park and Prohibiting the Use of Skateboards, Roller Skates, Blades and Bicycles within the Town of Vail Transportation Center and Lionshead Parking Structure and Declaring an Emergency. Tom Moorhead stated for the second year there is a skate park in place at the Lionshead Parking Structure and that it has been in place since Memorial Day. The town is having difficulty in getting users of the park to comply with the requirement of wearing helmets while in the skate park. At the initial meetings to create the skate park, the young people involved at the meetings voted to make helmets a requirement. At this time the park is not supervised. The Vail Recreation District (VRD) staff and the Vail Police Department monitor the park at intermittent times and the park is intended to be self-policing. Tom also stated there have been . problems within the Lionshead Parking Structure with skateboarders attaching to vehicles as well as no compliance of wearing helmets. Tom explained this is an emergency ordinance because of the heavy use of the skate park and asked that Council specifically find that it is an emergency. The number of votes required to make this an emergency ordinance is an affirmative vote of five members of the council. Mayor Rob Ford stated that the council is in support of the skate park and it was the Council's understanding that helmets were required and he also said he went by the skate park and 90% of the users were not wearing helmets. Officer Mike Knox, a Vail Police Officer, stated he is a supporter of the skate park and finds that the youths take off their helmets once the staff of VRD or the Vail Police officers leave. He also said skateboarders have been riding the cars in the structure. He gave examples of guests having skateboarders riding the cars, and if the car stops suddenly, the skateboarder is in danger of getting hurt. Mayor Rob Ford stated when this skate park initially came into being, someone stated that these problems would come to pass. Counci! member Ludwig Kurz said he also stops at the skate park when he is in the Lionshead Parking Structure. He also finds that the users are not wearing their helmets. He asked Officer Knox how this ordinance helps the police department with enforcement. • 2 Vail Town CounciE Minutes September 1, 1998 Officer Mike Knox, stated the police officers can ban repeat offenders from the park and peer • pressure can help reinforce the rule o#herwise the skate park could be lost if it doesn't work. Mayor Rob Ford stated the option of the skate park going away is not a good solution. Officer Mike Knox said another alternative would beta have a supervisor there and charge for playing in the skate park. Diane Johnson of the Vail Recreation District (VRD), thanked the Council for the skate park and said it is a positive effort. She also said the kids want to come to Vail to skate in the park. She also reiterated that through the Vail Tomorrow process the community wanted this skate park to happen. The park has the support of mothers around the Vail Valley. She said the VRD s#aff are trying to enforce the helmet requirement proactively and the kids are in support of a helmet ordinance. She said Brian Hoffman had loaner helmets last year and would Pike to see loaner helmets available again. Diane stated the older guys don't wear the helmets, however, the smaller kids do use helmets. She also said if the older guys don't wear their helmets in the park, the VRD will have to hire staff to have the park monitored then they will have to pay. Tom Moorhead stated there is a ban an bicycles, roller blades, roller skating, and skateboards allowed in any of the town's parking structures. He also stated there can be other consequences besides ticketing and prosecution, such as requiring that the offenders supervise others at the skate park as part of the consequences to earn their way back into the skate park. Council member Bob Armour made a motion to approve Emergency Ordinance No. 13, Series . of 1998, and the motion was seconded by Council member Ludwig Kurz. Additional discussion ensued. Council member Kevin Foley asked about the liability insurance s#ipulation. Tam Moorhead stated the liability insurance requires that signs be pasted requiring helmets and that helmets be worn. Council member Bob Armour said the riders at the skate park should view the Council's action as a "wake-up call" to use helmets or risk losing the skate park. Council members were disappointed the emergency ordinance was necessary. A vote was taken and was passed unanimously, 6-0. Jim Lamont, representative of the East Village Homeowners Association, asked if this ordinance could be amended #o include specific areas of town besides the parking structures. Tom Moorhead stated there will be a review for additional areas in the future. The fourth item on the agenda was second reading of Ordinance No. 12, Series of 1998, Authorizing the Issuance of Town of Vail, Colorado Sales Tax Revenue Refunding Bonds, Series 1998A and Taxable Sales Tax Revenue Refunding Bonds, Series 19986; Providing the Form, Terms and Conditions of the 1998 Bonds, the Manner and Terms of Issuance, the i 3 Vail Town Council Minutes September 1, 1999 Manner of Execution, the Method of Payment and the Security Therefor; Pledging Sales Tax Revenues of the Town for the Payment of the 1998 Bonds; Providing Certain Covenants and Other Details and Making Other Provisions Concerning the 1998 Bonds and the Sales Tax Revenues; Ratifying Action Previously Taken and Appertaining Thereto; Repealing all Ordinances in Conflict Herewith. As this was second reading of this ordinance, Mayor Rob Ford asked if the Council had any questions or if the community had any questions on this ordinance. Council member Bob Armour asked Steve Thompson, Finance Director to highlight the ordinance for the community that didn't see or hear about this ordinance prior to this evening and to refresh his memory. Steve Thompson, Finance Director, highlighted and reviewed the ordinance. He stated the proposed refinancing of a portion of the Town's debt would provide level debt service payments from 1999 until the year 2012. This refinancing would free up additional funds and enable the Town to fund additional capital projects. The interest rate for this transaction will be lower than the current debt service. Council member Ludwig Kurz made a motion to approve on second reading, Ordinance No. 12, Series of 1998, and the motion was seconded by Council member Mike Arnett. A vote was taken and was approved 5-1, Council member Kevin Foley against. The fifth item on the agenda was the Town Manager's Report. There was nothing to add to the town manager's report. As there was no further business, a motion was made by Council member Bob Armour to adjourn the meeting and was seconded by Council member Mike Arnett. A vote was taken and the motion passed unanimously, 6 -0. The meeting was adjourned at 9:35 P.M. ATTES Ldte~i D naldson Town Clerk . ~, qr Pf k.i~~Lr '~~i i i i C 0 L 0 R A D~ v a`` ~, Res fully s mit , Rob Ford ~ Mayor ~ Vail Town Council Minutes September 1, 1998 TOWN OF YAIL[y 7.5 South Frontage Road Vail, Colorado &1657 . ~ 970-479-2100 FAX 970-479-2157 . MEDIA ADVISORY September 2, 1998 Contact: Suzanne Silverthorn, 479-2115 Cnmmunity Informa#ion Offce VAIL TOWN COUNCIL HIGHLIGHTS FOR SEPTEMBER 1 Work S£S$ion BCIefS Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz --Red Sandstone Lottery Guidelines & Restrictions The Cnuncil approved guidelines and restrictions for the safe of units at the Red Sandstone affordable housing developmen#. The approval clears the way for a public lottery nn Nov. 5 for 6 of the 18 units. Ten of the remaining twelve units have been allocated by the Town of Vail and • its project partner, the Eagle River Water and Sanitation District, to their employees. The remaining two units, which have been designed as ADA accessible units, will be sold to Mountain Valley Corporation, which will house local disabled individuals. The guidelines and restrictions for Red Sandstone are similar to those used for the Vail Commons development. They include the standards for occupancy and resale. Among several elements, the key points of the documents require that the deed restricted unit be owner-occupied, that at least one resident be a full time employee, working an average of 30 hours per week at a business located in Eagle County, and that the resale price be capped at an annual appreciation rate of 3%. Potential buyers with the longest track record of local employment and residency achieve the highest ranking. Years of employment and residency within the Town of Vai! are weighted at a 3:1 ratio to years of employment and residency elsewhere in Eagle County. Once the entire pool of applicants has been ranked, it is divided into quadrants, and names are drawn randomly from the tap quadrant down to the lowest quadrant with the first names pulled having the first pick of available units. More than 40 people have expressed interest in the public lottery. The deadline for applications is Oct. i . Far more information, ar to request an application, contact Andy Knudtsen in the Community Development Department at 479-2440, --Multi-Family "250" Discussion Timetable The Council approved a timetable for review of an amendment to the town's zoning regulations that would allow the ability to construct exterior additions to multi-family structures utilizing additional GRFA ("250") and to allow for interior conversions. The changes would be compatible with standards that now presently exist for single-family dwellings. The timetable, as approved, is as follows: PEC work session to discuss alternatives and receive input, Sept. 14; Tawn Council work session to discuss alternatives and receive input, Sept. 15; PEC final review of proposed tex# amendment; Sept. 26; Town Council work session and first reading of an ordinance, Oct. 6; Town Council final review and second reading of an ordinance, Oct. 20. For more information, contact George Ruttier in the Community Development Department at 479- 2145. 7M (more) L'"'a RECYCLED PAPER Add 1/TOV Council Highlights/9-1-98 --Glen Lyon Office Building Development PEan The Council reviewed two conceptual development scenarios presented by owners of the Glen Lyon Office Building complex. One option, which was presented to the Planning and Environmental Commission on Aug. 1 D, is to add 8,DOD sq. ft. of office space to the east end of the site, plus a 6,40D sq. ft. high-end residential duplex on the east end. A second option, which was created in response to concerns expressed previously by the P!*C, is to extend the current office building to the west with 14,000 additional sq. ft. of office space, plus the addition of two employee housing units and afree-market condominium on the east end. .The previous development plan for the site, approved in 1988, called for a micro brewery, office uses, one dwelling unit, two employee housing units and structured parking.. Yesterday, the project's general partner, Andrew Norris, said his team had been working for the past two-and-a-half years on a plan to finish out the site. AEI six Councilmembers who attended the meeting expressed support for the second option, which is designed to maximize office space an the site: Additional Council comments incEuded a suggestion by Mike Arnett to consider a pitched roof on the original structure, while Bob Armour expressed a preference for adding additional floors to the existing building to help consolidate building mass. Armour also suggested improving the architectural character of the existing building. Kevin Foley asked tha# additional employee housing units be considered, if possible. He also suggested either revamping ar doing away with the bike path connection on the site due to its current ineffectiveness. Next steps in the process will include a return to the PEC for a work session #o review a more detailed development plan. For more information, contact Dominic Maurielio in the Community Development Department at 479-2148. --Village Core Construction Update Town Manager Bab McLaurin provided a brief update on Village construction projects. Seibert • Circle, he said, is substantially complete with the exception of benches and the three sculpture pieces; at the Transportation Center, concrete has been poured with the exception of the east stairs; the Checkpoint Charlie'paver reconstruction project is scheduled to begin Sept. 21 and should take approximately four weeks to complete; and the Village overlay project will begin around Sept. 21 and will take about two weeks to complete. On a related matter, Assistant Town Manager Pam Brandmeyer shared concerns expressed by same of the merchants regarding skateboard activities that have already begun at Seibert Circle Council was asked if they were interested in addressing the issue during consideration of an emergency ordinance requiring helmets at the Lionshead parking structure skate park (this was heard later in the evening}. Although several Councilmembers said a possible dismount zone in pedestrian areas is worthy of consideration, they suggested scheduling a separate discussion on the matter to provide ample notice for citizen participation. That discussion will be scheduled for the Sept. 8 work session. Also yesterday, Larry Grafel, public works/transportation director, said an end-of-construction party had been suggested by Vendetta's, the Red Lion and Los Amigos, in partnership with the town. The party will take place from 4 to 6 p.m. Friday, Oct. 2, at Seibert Circle and will include snacks, music, food, drink and a celebration of the art piece's completion. --Information Update In response to a request by Kevin Foley to have more chairs on hand for overflow meetings in the Council Chambers, the Council reviewed a $3,400 proposal to add another 24 stacking chairs to the town's inventory. Instead, at the suggestion of Michael Arnett, the town will experiment by renting additional chairs when overflow crowds are anticipated. • In preparation for this week's meeting on the Village at Avon, Town Manager Bob McLaurin said (more) Add 2/T01/ Council Highiights19-1-9i3 a letter was being drafted by the town that continues to express concerns about the project. Those concerns were originally outlined in a letter dated Oct. 14, 1997. While the project's jurisdiction may have changed, McLaurin said the proposal remains too big with too many . impacts, At the Suggestion of~ Michael Arnett, the town will also recommend that Avon tighten its control of design guideline standards for the development rather than allow the project to create its own guidelines. For a copy of the new letter, contact George Ruttier in the Community Development Department at 479-2145. Assistant Town Manager Pam Brandmeyer confirmed a list of topics to be discussed during the Sept. 15 joint work session discussion between the Town Council and the Vaii Recreation ~ _ District Board. Next, Community Development Department Director Russell Forrest introduced two new planners. They are Allison Ochs and Jeff Hunt. --Council Reports There were none. --Other Kevin Foley shared interest from constituents who wish to participate in the Sept. 8 discussion of the model traffic code. The discussion will be centered upon local street traffic speeds and regulations. Foley said there's a concern that increasing the speed limit along the Golf Course, in particular, will create additional safety risks for motorists, bicyclists and pedestrians. Also, Foley said he witnessed Channel 5's equipment woes first-hand when he appeared as a guest on the station's signature show, "Vail Valley Sunday." Several board members had appeared before the Council last week to discuss equipment needs and other issues facing the non-profit organization. Rob Ford distributed a draft of an open setter to the community from the Town Council regarding the Council's commitment to work with citizens on the housing issue. He asked that comments and suggestions be forwarded to Suzanne Sllverthorn in the Community information Office. Evening Meeting Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz --Citizen Participation Longtime resident Bill Suarez, a tennis coach at Ford Park who also works at the Ore House Restaurant, shared concerns about the managed summer parking program at Ford Park. Suarez said numerous tennis and restaurant patrons have complained about the program, saying they're being "gouged." Suarez volunteered to serve on an assessment committee, if created. In response, Mayor Rob Ford summarized evolution of the managed parking program, which was created as part of the Ford Park Management Plan. --Helmet Requirement for Lionshead Skateboard Park The Council voted 6-0 to approve an emergency ordinance that requires use of protective helmets at the Lionshead skateboard park. The ordinance also strengthens the existing ban on skateboarding, roller skating, rollerbiading and bicycling in the Village and Lionshead parking structures. During discussion, Town Attorney Tom Moorhead said the measure would provide enforcement tools for the area when voluntary compliance isn't working. Moorhead said at times as many as 90 percent of the skateboard park users have been failing to wear helmets, as the town has required. The emergency ordinance now allows tickets to be issued far those in non- compliance. Counciimembers said they were disappointed the emergency ordinance was {mare) Add 31TOV Council Highlights/9-~ -98 necessary. Councilman Bab Armour said riders should view the Council's action as a "wake-up • call" to use helmets or risk losing the two-year-ofd park. For more information, contact Moorhead at 479-2107. --Bond Refinancing The Council voted 5-1 (Foley against) to approve second reading of an ordinance that enables a portion of the town's debt to be refinanced at a lower interest rate. The refinancing levels off .payments to about $2.3 million per year from 1999 to 2012. That compares to the existing debt service which calls for payments as high as $3.4 miilion between now and 2005. Refinancing now frees up about $7 million in funding between 1998 and 2006, according to the town's financial advisors. In voting against the measure, Kevin Foley has said previously that he'd prefer to pay off the bonds by 2006 rather than burden future councils. For more information, contact Finance Director Steve Thompson at 479-2116. UPCOMING DISCUSSION TOPICS September 8 Work Session DRB Review Discussion of Modef Traffic Cade Park Free After 3 Discussion Second Quarter Financial Report September i5 Work Session Joint Town CouncilNail Recreation District Discussion I'FC Review • Discussion of Dotsero-to-Gypsum Bus Route (Transportation Authori#y currently contracts with TOV to provide this service) Multi-Family GRFA Discussion September i5 Evening Meefing First Reading, Supplemental Budget Common Ground Presentation on Alternative Housing Suggestions Rails and Trails_in the Fagle and Vail Valley by M.K. Centennial # # # n ou~v o~ vArL~ 5 South Frontage Road 1/ail, Colorado.81.657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY October 28, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR OCTOBER 27 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Budget Discussion During continued discussions an the 1999-2040 TOV Budget, Councilmembers heard from Finance Director S#eve Thompson regarding the amount of sales tax collections allocated to the capital projects fund versus the general fund. Although the Vai! Town Charter specifies a 50-50 split among the two funds, Thompson says the split is budgeted to be 45 percent capital and 55 percent general fund in 1999 and 2000 due to the continued reality of current infrastructure maintenance costs. According to the Charter, the Town Council has the authority to modify the sales tax split so long as 5 or more members vote in favor. According to Thompson, the split has not been at the 50-60 level for several years. Councilmembers then reviewed the proposed capital projects list for 1999 which includes $5.9 million for street reconstruction of the Lionsridge I-oop area ($2.7 million); site design for a new fire station (reduced by Council from $250,000 to $150,000); land acquisition for the housing program ($1.5 million); and renovation of the library basement recently vacated by the Vail Recreation District far an as yet-to-be determined facility • ($225,000). During discussion, Town Manager Bob McLaurin said there have been numerous . ideas far use of the lower level of the library, none of which have been sofidified• One idea, he said, is to move the library community room to the basement while converting the community room space into a video conference center. Councilmembers, led by Michael Arnett, instead asked that the community room remain at its current location, which eliminated a $60,000 budget request for remodel of the community room, but kept in tact a $225,000 proposal for renovation of the former Vaif Recreation District space. A decision on how the space will be used will be determined by the Council at a later date. Councilmember Sybill Navas suggested exploring a concept that would add a third floor to a portion of the library with a facility that might double as a community theater or movie theater similar to a facility she saw while in Mt. Butler, Australia. Councilman Michael Jewett said he wasn't ready to commit to an expansion of town services until the library is able to meet the demand for additional Internet stations. In wrapping up its discussions on the capital projects fund, Mayor Rob Ford said the Council needs to agree on a timetable and format for making a decision on a new fire station, while~Sybill Navas suggested a heightened focus on alternative transportation planning. Next, Council reviewed the proposed 1999 budget for the Real Estate Transfer Tax Fund. The budget shows projects totaling $2.3 million, including $510,000 for landscape maintenance; $300,000 for a West Vail park at Arosa-Garmisch; $100,000 for extension of the North Trail; and $250,000 for a recreation path extension from Red Sandstone School to the Main Vail Roundabout. During discussion, Councilmembers removed a $40,000 acquisition cost for aprivately-held site . {more) ~~a RECYCLED PAPER Add 1/TOV Council Highlights/10-27-98 identified in the Common Ground plan for open space (L. Ladner) and instead asked the staff to continue to pursue the acquisition at no cast to the town {because of its location in a hazard zone, there is no development threat). Also yesterday, at the suggestion of Sybill Navas, Counciimembers agreed, to fund a neighborhood park in the Matterhorn area. Wowever, opinions were mixed regarding when and where. The possibility of installing a "temporary" tot lot was raised, but there were no conclusions. The Common Ground plan calls far park and • housing components on portions of Donovan Park. However, those planning discussions have been deferred by the Council due to neighborhood concerns. --TOV Employee Recognition . The Council recognized Leonard Sandoval, construction inspector, for 15 years of service, as well as Jody Doster, transit coordinator, for 10 years of service to the town. --PECIDRB Review During a review of the most recent Planning and Environmental Commission and Design Review Board meetings, the Council heard an update an a proposal submitted by Thrifty Car Rental for a major amendment to the Cascade Village Special Development District as well as a conditional use permit #o allow fora "transportation business" within the development. The PEC voted unanimously to recommend approval of the major amendment request to the Town Councii and voted to table the conditional use permit request pending additional parking and storage information. For more information, contact George Ruttier in the Community Development Department at 479-2145. --Chamonix Winter/Summer Bus Service The Council voted 5-2 (Foley and Jewett against) to discontinue future summer bus service on Chamonix Lane in West Vail effective at the end of the regularly scheduled summer/fail service calendar, and to eliminate consideration of winter service on Chamonix. The action reflects current requests from the West Vail neighborhood in which petitions containing 70 signatures were presented to the town in opposition of the service due to traffic, noise and underutilization. Last winter, a petition containing 25 signatures was presented to the town requesting the service, which promoted the town to offer an experimental route. While the route has carried an average of 9 people a day this past summer, overall ridership in West Vail hasn't increased, according to Mike •Rose, transit manager. The next nearest stop is about a quarter of a mile away. Far more information, contact Rose at 479-2349. --Discussion of a Dismount Zone for Skateboards, Bicycles and Roflerblades in the Village Core and Lionshead After reviewing survey results which showed mixed opinions from merchants and bystanders in the Vail Village and Lionshead areas regarding the concept of dismount zones for siateboards and bicycles, the Council turned down a motion to create selected dismount zones in the two areas. The vote was 2 (Kurz, Ford in favor) to 5 (Navas, Foley, Jewett, Armour, Arnett) against. In voting against the proposed dismount zones, several Councilmembers said they'd rather let the riders take responsibility to improve safety among pedestrians. Jim Lamont of the East Village Homeowners Association suggested revisiting the issue next spring when additional input from the neighborhood residents could be presented. The survey, conducted by the Vail Police Department, showed that a majority of Vail Village merchants who were surveyed support a dismount zone for bicycles and skateboards, but not for in-line skates. Merchants in Lionshead offered support for a dismount zone for skateboards, but were apposed to one for bicycles and in-iine skates. For more information, contact Police Commander Jeff Layman at 479-22i 1. • (more) ~ Add 21TOV Council Highlightsll a-27-98 --Colorado Alliance far a Rapid Transit Solution (CARTS} Funding Request . This discussion was postponed to the Nov. 3 meeting due to a miscammunicatian. --Review and .Prioritize Community Development Department Long-Range Projects Councilmembers were each asked to review.and rank a list of proposed long-range Community Development projects in preparation for a group discussion at next Tuesday's work session. During a brief discussion, Councilmember Sybill Navas suggested consideration of re-enacting the Vail Housing Authority, a volunteer board, to assist with the town's housing initiatives. --Information Update ~ ~. Town Manager Bob McLaurin indicated the first reading of the TOV budget would occur at the Nov. 17 evening meeting. --Council Reports Bob Armour reported on his attendance at a Colorado Association of Ski Towns (CAST) meeting in Grand Junction in which officials from Ft. Collins and Colorado State University demonstrated an economic impact model that quantifies the cost of growth. Sybill Navas distributed an agenda for an .upcoming meeting of the Northwest Colorado Council of Governments Water Quality/Quantity board. In checking with the central reservations office with the Vail Valley Tourism and Convention Bureau, Michael Arnett said the Vail Mountain fires have not appeared to Impact winter reservations. i On a related note, Ludwig Kurz, who attended the Colorado Ski Hall of Fame inductions in Denver last week, said there was strong support and solidarity offered by representatives from the other ski resorts who attended the event. Kurz complimented executives from Vail Associates for keeping their commitment to attend the event in which Steve Rychei, Earl Eaton, Bob Lange and Lou Livingston were inducted into the Hall of Fame. Kevin Foley reported on his attendance at~a public briefing on the Lionshead draft Master Plan last week. Rob Ford shared copies of a slide presentation used by Vail Associates regarding ski industry and local economic trends. Ford said he'll ask that a similar presentation be given at an upcoming evening Council meeting. --Other Bob Armour said he toured the tap of Vail Mountain this weekend and was deeply saddened by the devastation. However, he said he's also encouraged by what he saw in that the lifts will be up and running soon. Ludwig Kurz distributed a Q and A sheet prepared by Vail Associa#es regarding the fires. He also said Saturday's community forum was a positive event that showed caring and compassion from many people. ~,~ Michael Arnett said he has been in contact with various officials from throughout the county who have offered support. Arnett said the spirit of.coaperation has been truly gratifying. • Kevin Foley echoed comments from Kurz and Arnett and also shared positive comments regarding assistance offered by employees from the Town of Vail. (mare) Add 3/TOV Council Highlights110-27-98 On an informational note, Bob Armour said tha# Referendum B on the state election ballot would earmark $1.2 million for Eagle County and $216,000 for Vail for transportation reinvestment, if approved. Armour didn't advocate aposition-- pro or con--on the issue. UPCOMING DISCUSSION TOPICS November 3 Work Session Discussion of Model Traffic Code Budget Workshop Discussion of Ordinance No. 16, Multi-Family GRFA Discussion of Dowd Junction Deer/Elk Migration Numbers November 3 Evening Meeting First Reading, Ordinance No. 17, Municipal Budget First Reading, Ordinance No. 16, Multi-Family GRFA Second Reading, Ordinance No. 15, Bonds Resolu#ion No. 11, Law Enforcement Assistance Fund (LEAF) Introduction of Lionshead Master Plan Decision on Vail 1st Request/Vail Valley Marketing Board Funding VA Slide Presen#ation November i0 Work Session PEC/DR13 Review Discussion of Updating Building Codes Site Visit and Discussion of VRC # # # • LJ ~ ~ou~v of vAr~ l~ 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 ~ MEDIA ADVISORY October 14, 1998 Contact: Suzanne Silverthorn, 479-2t 15 Community Information Ofifice Please Note: There was an error in coverage of the Oct. 6 Council work session in which Councilman Kevin Foley was commenting on concerns expressed by Diana Donovan about the town's intent to sell its Ptarmigan property acquired through the recent land exchange with the U.S. Forest Service. The correction should include the following: Kevin Foley said he does not support the town's position to sell development rights on the properly to adjacent property owners, which In fern would be conveyed to the Eagle Valley Land Trust to profect the property as open space. instead, Foley Bald he supports selling the land for development at fair market value. We apologise for the error. VAIL TOWN COUNCIL HIGHLIGHTS FOR OCTOBER 13 Work Session Brie#s Counci! merr~bers present: Armour, Foley, Ford, Jewett, Kurz, Navas --Budget Workshop Town Manager Bob McL.aurin gave a brief overview of the 1999-2000 biennia! budget considerations including reallocation afi Real 1=state Transfer Tax {RETT) funds to cover proportionate costs of flowers, landscaping, and maintenance for all public spaces within the town; discussion of construction of a potential new fire station; and significant changes.to this two year budget from past years. In proposing to reallocate RETT funds, McLaurin indicated in year's past, ac#ua! costs of flowers, landscaping, and maintenance had been absorbed by the capital projects fund. But as the town has continued to add to and expand services to public . spaces, McL.aurin,said it was time to take a more realistic approach to how #hose dollars are allocated. !n fact, the town has never charged for the collection and administration of the RETT funds, although it takes considerable time from the town attorney's and finance offices to do so. As such, McLaurin proposed to use RETT to pay for all public beautification projects. Additional discussion focused on a proposal to allocate $10,000 of RETT money to Trees for Vail, which in turn would channel those dollars to the Gore Range Nature Science School. At this point, Council expressed an interest in retaining those dollars to be dispersed directly by town staff to cover tree replacement activities within the TOV. Regarding fire service, there was considerable dialogue about: construction of a new station in West Vail; demolition and the rebuilding of a main Vail fire station at its current location; building atwo-company station at a Spraddie Creek site that would accommodate better response tune to West Vail, while eontinuiftg to ensure appropriate response time(s) to the Village and Lionshead commercial cares. An increase in the TOV mill levy was mentioned by Councilmembers as a possible funding source far construction. Additionally, Council requested clarification on exactly what the "ISO" rating means, how it is attained, who reviews that certification process, and what effect either building an additional station in West Vail, building the two-company station at Spraddie Creek, or re-building the current station would have on this rating. False alarms (an ordinance is ready to be presented to Council in November), emergency response (both in town and on I-70), and current charges for out-of-district responses were also reviewed. When asked whether a higher priority could be given to either building a new station in West Vail or re-building the current Main Vail station, the fire chief, Dick Duran, responded that both were equally important. Gouncil indicated the current (more) ~~~ RECYCLED PAPER TM Add 11TOV Council Highlights110-13-98 budget does not allow for this substantial two-fold construction and investment, and in later summary comments, indicated they would prefer to spend their limited resource dollars an a re-build of the current Main Vail s#ation or investigate leasing or selling that land to help fiund a new two-company station at Spraddle Creek. --Joint Work Session with the Planning and Environmental Commission During a luncheon with members of the Planning and Environmental Commission (PEC) to discuss communications and expectations for reviewing the draft Lionshead Master Plan'and .future Special Development District (SDD) proposals, the following agreements were reached: 1) Council and PEC agreed to meet at the beginning of an SDD process or a planning process.to . clarify expectations; 2) during an SDD process, Council and PEC agreed to place joint work sessions at the beginning of the agenda when a joint work session is needed; 3) staff received direction to send PEC agendas to the media; 4} Council agreed to encourage more citizen participation and public comment at the PEC level before a project moves an to the Council for consideration; 5) SDD process will be streamlined with PEC and Council clarifying expectations at the beginning of a process between staff, Council, PEC and applicant; 8) Council and PEC agreed to participate and attend each others meetings at critical decision points. Far more information, contact Russell Forrest, Community Development Director, at 479-2146. --PEC/DRB Review During a review of the mast recent Planning and Environmental Commission and Design Review Board meetings, Councilmember Sybill Navas inquired about several DRB staff approvals, Also, an update was provided an the PEC's review of a proposed amendment to the town's regulations that would allow for interior conversions and exterior additions of up to 250 sq. ft. of additional GRFA far multi-family dwellings. The PEC voted 7-0 to recommend denial of the text . amendment to allow exterior additions utilizing the 250 sq. ft. of additional GRFA, saying it wasn't an effective approach for encouraging redevelopment and would, instead, create problems associated with enforcement and would be difficult to implement (would require a simultaneous approval process for all participating property owners within amulti-family structure). The PEC voted 7-0 to recommend approval of the text amendment that would allow interior conversions far multi-family dwelling units. A similar provision for single family dwellings was approved by Council earlier in the year. Far more information, contact George Ruther in the Community Development Department at 479-2145. --Continuation of Budget Workshop Councilmembers reviewed various financial comparisons, showing a history of revenues and expenses, compiled by the Finance Departmen#. The reports currently show healthy fund balances in the various accounts, some as high as 25% of the fund revenue. That lead to a philosophical question regarding haw much fund balance to maintain. Although Councilmembers didn`t resolve the question, Sybill Navas said she'd prefer not to use fund balances to cover general operating expenses. The current working document for the 1999 budget shows a deficit of $328,307. Yesterday, Councilmembers asked McLaurin to cut the deficit as well as look at the possibility of new revenue sources. Those issues will be discussed again when budget discussions resume in two weeks. For more information, contact McLaurin of 479-2105. --Ski Club Vail Request ~' After hearing a request by Ski Ciub Vail to allow far a temporary loading and unloading area on the shoulder of Vail Valley Drive, Councilmembers, at the urging of Jim Lamont of the East Village Homeowners Association, asked Ski Club Vail to work with the neighborhood on a possible solution to the loading and unloading need. Bath Sybil! Navas and Rab Ford said the . topic would be better handled through a series of neighborhood discussions with input from the (more) Add 2/TOV Counci! Highlights/10-13-95 Planning and Environmental Commission before asking for Council consideration. --Employee Housing Guidelines In preparation for the first resale of a Vail Commons unit, the Council voted 6-0 to modify the town's employee housing guidelines. The modification_allows residents who currently live in deed-restricted housing within Vail to be eligible to bid on other deed-restricted homes that become available. This would enable a homeowner to move from aone-bedroom unit to a twa- bedroom, orfrom atwo-bedroom to athree-bedroom, for example. The previous guidelines allowed only first-time home buyers #o compete for the housing. Originally, Council was asked to consider placing the homeowners who wish to upgrade their deed-restricted units into a top tier, giving them an advantage aver other applicants for the re-sale. But Councilmembers said they'd prefer an equal purchasing opportunity for all applicants. The Vail Commons resale unit is a three-bedroom tawnhome that will be resold for no more than $172,230. Bids from qualified buyers and the corresponding documentation of residency and employment must be submitted by Nov. 2. Applications explaining the selection criteria, process and deadlines will be available Oct. 16. For more information contact Andy Knudtsen in the Community Development Department at 479-2440. --Information Update Councilmembers were invited to attend the 5-year TOV employee recognition dinner this Thursday. --Council Reports Kevin Foley reported on a recent Vail Pass bike path clean-up sponsored by the Eagle County Regional Transportation Authority and Trails Committee. Foley thanked Ginny Culp, in particular, far helping to organize the event. Sybill Navas reported on her attendance at an Arts In Public Places meeting in which arrangements are underway to return the 10th Mountain division soldier art piece to Slifer Plaza. Navas said the board also is working on a location for a skier sculpture donated to the town by Mt. Buller, Australia, in recognition of its Sister Cities relationship. In addition, Navas said the board continues to contemplate the level of commitment the town has to the philosophy of art in public places. _ Rob Ford reported on meetings he. and Sybill Navas have held with representatives from the Vail Valley Tourism and Convention Bureau and the Vail Village and Lionshead merchant associations regarding the use of the town's business license fees and funding far regional marketing. In tabling a decision on the issue at its Oct. 15 meeting, Councilmembers had expressed interest in working out a compromise by Nov. 1. Ford indicated that much more work needs to be done. --Other Referring to a #unding proposal from the Colorado Alliance for a Rapid Transit Solution {CARTS), Kevin Foley suggested talking about the request at an upcoming budget discussion. --Bob Armour thanked the town for sponsorship of a barbeque last week in recognition of the volunteers who adopted various recreation paths and neighborhood streets this past summer to help keep them clean of trash and debris. Rob Ford announced that Team Vaii has won the 1998 Eco-Challenge in Morocco. He suggested working with the Vail Valley Foundation to create a celebration in the team's honor, (more) ~~ la Add 3/TOV Council Highlights110-13-98 as well as the town's sponsorship of a mayoral proclamation. in response to a memo from the town attorney, Kevin-Foley inquired about the cost of a communications consultant who will ask property owners in the Glen Lyon neighborhood to consider an alternative rou#e for snowcat access to Vail Mountain. UPCOMING DISCUSSION TOPICS October 20 Work Session AIPP Report of Recent Board Retreat Vail Village Inn Work Session Update of Building Codes Appeal of DRB Decision by Patrick Padden Discussion of Multi-Family GRFA Ordinance Budget Workshop Octaber 20 Evening Meeting First Reading, Ordinance, RE; Multi-Family GRFA First Reading, Ordinance, RE: Bonds Introduction of Lionshead Master Plan October 27 Work Session PEC/DRB Review Leonard Sandoval, 15 Year Anniversary Jody Doster, 10 Year Anniversary Budget Skateboard/Bike Dismount Zone Discussion Chamonix l3us Service Discussion # # # • • Tuesday, October 27, 1998 2:00 P.M. Town of Vail Council Chambers WnRK SESSInN MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 27, 1998. All members were present. Item No. 5, a discussion in regard to Chamonix Winter/Summer Bus Service. The Town of Vail had previously received petitions for and against the current summer service. Town of Vail staff had advised not to go up Chamonix Lane in the winter but service remains do-able in the summer. The staff recommendation was no service up Chamonix Lane in the winter with no specific recommendation of service for this area in the summer. Following discussion, Ludwig Kurz moved, with a second from Mike Arnett, to discontinue summer service at the end of this off season scbedule, as well as not to institute winter service with one caveat suggested by Kevin Foley: check on reversing the route for the service. The motion and second were amended to reflect this, a vote was taken and the motion passed 5-2, with Kevin Foley and Mike Jewett voting in opposition to this motion. • • /' r1 i. J VA1L TOWN COUNCIL - MIINUTES TUESDAY, OCTOBER 20, 1998 7'00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers an Tuesday, October 20, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybil[ Navas COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: Rob Ford, Mayor Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney Mayor Pro-tem Ludwig Kurz, stated that the Council is grateful that the fiires on Vaii Mountain were contained to property only and said the support of the community is necessary to help the community to move forward. Jae Macy, representative of Vail Associates, thanked the Town of Vail staff for their help in the fires. The first item on the agenda was Citizen Participation. June Deane, the Independent candidate for Eagle County Commissioner, introduced herself and explained she was running for Eagle County Commissioner in November's election. Jeff Buchman, Ancient Forest Rescue, read a statement from the Ancient Forest Rescue group that clarifies the group is against violence. The group adheres to a strict code of nonviolence. Such an act is completely against the Ancient Forest Rescue code. He personally finds the acts of arson on Vail Mountain as reprehensible and sets back the Ancient Forest Rescue efforts to educate the community. He said the group is concerned about protecting the environment through education awareness and non-violent actions The second item on the agenda was first reading of Ordinance No. 15, Series of 1998, amending Ordinance No. 25, Series of 1992 concerning the Town's sales tax revenue ring and improvement bonds, series 19926. Steve Thompson, Finance Director, stated that along with refinancing the Town's bonds, another added benefit. of refinancing the Town's debt~was to remove two major restrictive bond covenants. The removal of these covenants was negotiated with MB1A Insurance Corporation prior to the closing of the refinancing. The first covenant removed was the parking revenues used as a security for the 1992 Series B Bonds. Town of Vail Parking Revenues are not longer Vail Town Council Meeting Minutes October 20, 1998 • pledged for the payment of the Sales Tax debt. The second covenant was a change in • calculation of Maximum Annual Debt Service on the Sales Tax bonds. The Town no longer uses the General Obligation debt service in the calculation of the Sales Tax Maximum Annual Debt Service requirement. The negotiation of the removal of these covenants will give the Town more financial flexibility in the future. Council member Bob Armour asked Steve about the Town's future potential to apply for future bonds. Peter Zentt, the Town's financial advisor, explained the basis for removing these covenants. The MPIA agreed to release these covenants and give the Town mare flexibility and shouldn't affect the Town's future band applica#ions. Council member Bab Armour made a motion to approve an first reading, Ordinance No. 15, Series of 1998, the motion was seconded by Council member Sybill Navas. A vote was taken and the motion passed, 5-1, Council member Kevin Foley against. Kevin clarified that his no vote was in accordance with his previous votes in the past. The third item on the agenda was first reading of Ordinance No. 16, Series of 1998, amending Sections 12-15-4 (interior conversion) and 12-15-5 (additional GRFA) of the Town of Vail Municipal Code regarding the implementation of additional GRFA (250} and the interior conversion regulation in multi-family structures, and setting forth details in regard thereto. George Ruther, Town Planner, stated the Vai[ Town Council directed staff to prepare text • amendments to the Town of Vail Municipal Code regarding the implementation of additional GRFA and the interior conversion regulation for multi-family structures in the Town of Vail. The Council's express purpose of the amendments was to create consistency in the implementation of the GRFA regulations among all dwelling unit types and to allow greater flexibility in the use of GRFA in the multi-family zone districts. George pointed out that in approving the interior conversion regulations, many people have taken advantage of this ordinance. At this time, use of the 250 square footage with no exterior additions is not allowed, but this regulation would allow for exterior additions. Council member Bob Armour reiterated the Planning and Environmental Commission (PEC) and staff are recommending denial of the GRFA section of the ordinance. George stated the PEC requested denial because of effectiveness and concerns of four issues in the October 12 memorandum. George said this ordinance allows for consistency to all types of zone districts, but is consistency our only concern. Staff is recommending tabling this section to a future town council date. Council member Sybil Navas said one of the concerns is the enforcement issue. Vaii Town Council N[eeting Minutes October 20, 1996 • 2 George Rather said it would be difficult to enforce on implementation because if only 75°l0 of tho owners wanted to upgrade it wouldn't work because it requires 100% of the owners to take advantage of this ordinance. Council member Mike Arne#t asked if other types of owners besides the High Density Multi- Family (HDMF) owners can take advantage of this ordinance. George Rather replied this ordinance would provide an even playing field to all properties in the community and would allow for additional property owners to use this ordinance. Jim Lamont, representing the East Village Home Owners Association (EVHOA), stated the homeowners concern has been to provide equal rights for all property owners. The 250 Ordinance is a beginning to make this possible and it sends a signal to the community that there is broad-based support in the community to take these steps. However, they feel there is a mistake in only allowing interior conversions and not exterior conversions. The ordinance needs to wed the interior and exterior conversions together. He encouraged Council to approve this ordinance on first reading. Bob Lazier, a local business owner, is in favor of the ordinance. He explained this ordinance makes it economically feasible for owners to remodel older buildings in town and bring them more up to date. He also said one other issue is getting the exterior 250 square feet, it is vital to changing the facade of the older buildings and urged the Council to pass the ordinance. Wolf Mueller, a local business owner, encouraged the Council to pass the ordinance. He wants everyone to be treated the same. Council member Mike Arnett said as the ordinance is written today, people still have to go through the process and it is not a guarantee that you get to use the 250 ordinance. People still have to abide by the zoning regulations (setbacks, etc.). Council member Sybill Navas said that the six criteria given to the Council by staff have been met but this doesn't mean this one tool should not be passed, as there could be other ways to come up with other tools. She is not in favor of tabling the ordinance. Council member Sybill Navas made a motion to approve an first reading, Ordinance Na. 16, Series of 1998, the motion was seconded by Council member Mike Arnett. Additional discussion ensued. Council member Mike Jewett stated that he was in favor of this ordinance a year ago and is still in favor of Ordinance No. 16 as is. Council member Kevin Foley is concerned about addressing the PEC concerns. Vail Town Council Meeting Minutes October 2D, 4998 Council member Bob Armour stated there is probably a good reason the PEC recommended • tabling and staff is recommending denial of the second part of this ordinance. He said the intention of the ordinance is goad but doesn't feel it can be passed as is. Council member Ludwig Kurz stated that he also feels the ordinance needs more revisions. A vote was taken and the motion was deadlocked 3-3, Councii members Sybill Navas, Mike Arnett and Mike Jewett for and Council members Bob Armour, Ludwig Kurz and Kevin Foley against. Council member Bob Armour made a motion to pass the ordinance on first reading with the condition of tabling the second section of the ardinance, and the motion was seconded by Council member Kevin Foley. Additions! discussion followed. Council member Mike Jewett made a motion to table this item for two weeks, and was seconded by Mike Arnett. Council member Bob Armour asked what a delay for two weeks would do. George Ruther stated that in two weeks staff could come back with a better ordinance. A vote was taken and the motion passed, 4-2, Council members Ludwig Kurz and Kevin Foley . against. The fourth item on the agenda was Resolution No. 12, Series of 199$, a Resolution designating a money market savings account earning less than 4.5% for arbitrage reasons for the Town of Vail with Robert McLaurin, Steve Thompson, and Christine Anderson as the designated signers on that account, permitted by the Charter of the Town of Vail, its Ordinances, and the statutes of the State of Colorado. Steve Thompson, Finance Director, stated the proceeds will be used towards the December 1, 1998 debt service payment and need to be kept separate until then. He clarified that this is a housekeeping item. Council member Bob Armour made a motion to approve Resolution No. 12, Series of 1998, the motion was seconded by Council member Mike Jewett. A vote was taken and the motion passed, 5-1, Kevin Foley against for philosophical reasons of the restructuring previously discussed. Vail Town Council Meeting Minutes October 20, 1998 4 The fEfth item on the agenda was Resolution No. 13, Series of 1998, a Resolution Allocating . the Reserve Fund of the Town's 1991 Sales Tax Revenue Bonds. Steve Thompson, Finance Director, stated the 1998 bond refunding transaction eliminated the need for the 1991 bond reserve. The reserve fund cash will be used to purchase buses in 1998. Council member Bob Armour made a motion to approve Resolution No. 13, Series of 1998, the motion was seconded by Council member Mike Jewett. A vote was taken and the motion passed, 5-1, Council member Kevin Foley against. The sixth item on the agenda was a joint Work Session with the Planning & Environmental Commission. A presentation of the revised plans for fhe proposed redevelopment of the WI site and the construction of the Vail Plaza Hotel The Vail Plaza Hotel is to be located at 100 South Frontage Road East. George Ruther, Town Planner, explained the program summary, fact sheet and view analysis of the Vail Plaza Hotel. He stated the ho#el would be an the Phase IV area of the WI only. There is not a zoning requirement for Public Accommodation zoning district for employee housing units. And staff is looking for direction from Council for employee housing requirements. Andy Knudtsen will help Council with this portion of this issue. Economic impact with also be discussed. The discussion issues are: requirement for employee housing, bulklmass/scale of the proposed hotel, proposed deviations from the public accommodation zone district development standards, and compliance with the Vail Village Master Plan. Jay Peterson, the applicant's representative, discussed the applicant`s goals and brought the Council up to date on the last three month's of discussions. The applicant has scaled back the project by sixty rooms and dropped two stories throughout the project, lowered the bulk and mass size and kept the convention facilities and spa facilities intact. There is a place for aflow- through area from the Vail Plaza Hotel and the Gateway Plaza. This project will have a major impact to the Town in sales tax revenues. He asked the Council for feedback before they move forward on the project. Council member Ludwig Kurz corrected an oversight by thanking the PEC far attending (all members were present except Diane Golden). Council member Bob Armour asked what the view corridor document was about. George Ruther, Town Planner, explained this document is a visual analysis of the project as it would be. Greg Moffet, PEC Chairman, asked how many people could fit in the convention facilities of 20,000 square feet. Vail Town Counc9l Meeting Minutes October 2Q, 1998 • s Jack Zehren, project architect, stated approximately 600-700 people, banquet style, can fit in the space and approximately 1,000 people, classroom style, can fit in the conference rooms and the space can be divided to smaller rooms for smaller events. John Schofield, PEC member, asked about access to the site and parking and loading issues and how the site would accommodate a large bus. Jay Peterson explained the configuration of these areas and how it will affect parking and traffic. Jack Zehren stated there is space for two buses in the part cochere area. Council member Bob Armour asked about the traffic impact analysis and is concerned about the impact of the traffic in this area. Jack Zehren explained the reconfiguration of the truck area, with a lane change, where trucks could pulE off the Frontage Road to do deliveries is separate from the regular traffic lanes. Council member Sybill Navas stated this means the Frontage Road would have an extra lane added to the Frontage Road. She asked about the loading zone lane and who owns it. Jay Peterson stated the applicant would have to obtain aright-of-way easement from the Colorado Department of Transportation (CDOT) for the loading lane. Further discussion ensued. Issues of concern that were raised were pedestrian access going east, traffic impacts on the Frontage Road, and exterior variation designs on the building facing west. Greg Moffet, requested the Council give the PEC direction on this project. Andy Knudtsen, Town Housing Policy Planner, stated the employee generation ordinance is in the 1999 budget. He said the employee generation ordinance, as it relates to this project, shows that 196 rooms of employee housing would be needed to accommodate employees for this project. The applicant would be required to supply 40% of these beds, over 112 employees would need to be accommodated. On-site and off-site, and/or fee-in-lieu of employee housing were all options. Council member Ludwig Kure asked how many employees the Vail Village Inn has now. Jay Peterson stated there are 72 employees presently, and the applicant has projected approximately 200 people will be needed to staff this hotel. They are looking at a total of 250 employees and the town's numbers are 490. There is a big difference between those numbers and there needs to be a clearer understanding between the town staff and the applicant. The other clarification from the Council and town staff would be where the employee beds would be located. Vail Town Council Meeting Minutes October 20, 1998 ~ s Counci! member Bob Armour stated the town's numbers exacerbate the problem because there would need to be an additional two floors needed to the project to accommodate the housing required for employees. Andy Knudtsen said staff is asking that the applicant inform them of where the housing would came from. He also explained the employee housing numbers from other resort areas and what they require the applicant to obtain for employee housing. Russ Forrest asked Council for guidance on getting a percentage of employee housing established for this project. Council member Ludwig Kurz stated part of the solution fior solving the problem of employee housing is to go to the developers and owners. Some of the housing could be located off-site in town or down valley but some of the housing has to be on-site. A minimum of 20% of the employee housing should be on-site or within walking distance of the site. Jay Peterson stated putting employee housing on-site for hotels is not feasible. If 20% would be required, the applicant couldn't move forward on the project. Having employees mixing with guests is not a good situation. Having employee housing on a bus route would be fine but within walking distance is not real feasible ei#her. Andy Knudtsen explained the employee generation ordinance gives higher credits to housing in town. • Further discussion ensued regarding employee housing. Bob Lazier stated it was not a goad image to have employees mixing with guests. Council member Ludwig Kurz said it was important that staff and the applicant come together on the numbers of employees that is more realistic to service this hotel. Brian Doyon, PEC member, stated he wanted clarification on whether the pay-in-[ieu scenario was an option. Council member Sybill Navas said that the pay-in-lieu scenario is not an option. Council member Ludwig Kurz stated the pay-in-lieu option does not solve the issue of employee housing and wants them to follow the Aspen philosophy of having employee units not money. Council members Sybill Navas and Kevin Foley agreed with Ludwig Kurz. Council member Bob Armour stated that with good transportation options, off-site and dawn valley employee housing are options to pursue. Vail Town Council Meeting Minutes October 20, 1998 Council member Mike Jewett stated that typically in the past staff's position was to have employee housing in Vail and now staff is stating something different. He asked if the applicant has housing available down valley. Jay Peterson said there are more opportunities to get employee housing down valley because there is more land available. There are advantages of having employees in town but there is less land and/or available opportunities to have employees in town. Council member Mike Jewett asked the applicant if they have an idea to propose to Council and staff. Jay Peterson stated the Austria Haus had a 20% increase requirement in providing employee housing and the applicants are willing to look at a 20% increase as well. He said that using town staff numbers there would be 86.6 "pillows" needed and with the applicant' calculations the numbers would be 22 "pillows". He said the applicant needs guidance on what percentages to use. Further discussion ensued. Andy Knudtsen said the down valley housing is prorated at a higher ratio. Jay Peterson asked if the town would consider a joint partnership down valley with the applicant. Council member Sybill Navas stated the 20% number of whatever staff and applicant arrive at, if it's in the Town of Vail is ok, but a partnership is a concern. The bulk and mass are a concern. Council member Mike Amett stated the 20% is appropriate if the employee housing is in town but not if it's out of town. He also stated the bulk, mass and scale of the project are too big and there also needs to be variation on the side facing Vail Road. The project needs to comply with the zoning district and Vail Village Master Plan requirements. Council member Mike Jewett said that a partnership in town would be a problem. He asked the applicant to look at other possible options. Council member Bob Armour said there was a lot of new information put in front of Council to consider and wants the applicant and staff to look at the 20% number. He agrees with Mike Jewett that a partnership with the town might be tough. The proposed deviation is ok since it's a Special Development District (SDD} now, and wants compliance with Vail Village Master Plan. Jack Zehren s#ated he wants to use the criteria that the L.ionshead Master Plan does Vail Town Council Meeting Minutes October 20, 1998 Council member Ludwig said he would agree to the 20% increase of the agreed upon number of housing units is in the town and a higher number if its down valley housing. He said the Council could look at partnerships at a later date. The bulk and mass are still a concern but not as much as before. Jim Lamont, EVHOA representative, said having this discussion in front of the public on tv shows the public how the process works. The public review and public discussion is still missing and all decisions in the past have had that component left out and feels the applicant needs input from the neighbors. He also expressed that the Vail Village Master Plan had a [ot of work go into it and the degree of deviation is important. He asked Mr. Prado to work with the neighbors to work out disputes with adjacent property owners and any amendments needs to have the neighbors involved. He said he faults staff for trying to force public policy on housing on the public. He looks #orward to working with all the entities in this project in the future. Council member Mike Arnett stated the traffic concerns are an issue. George Ruther stated the public process and review process has not been circumvented. He said the public is welcome to make comments at the upcoming PEC and Council worksessions. A 5 minute recess was taken. The seventh item on the agenda was a presentation of the Lionshead Redevelopment Master Plan. This meeting is intended to bean introduction to the first draft of the Lionshead Master Plan. Staff will be providing the Town Council with a draft of the plan and will discuss its organization and provide an overview of the plan. Russell Forrest, Community Development Director stated this is a working draft and not a complete document. Dominic Mauriello, Town Planner, made a presentation of the Lionshead Redevelopment Master Plan to the Council and the public. Council member Ludwig Kurz asked who collaborated on the Lionshead Redevelopment Master Plan. Dominic said the Lionshead Master Plan team consisted of members of various Town of Vail departments and staff, Vail Associates, and Design Workshop (consultants) represented by Ethan Moore. There are no pictures as yet however the team has been working on this plan for two years. It will be available on the Town's Internet site as of tomorrow at vail.netltov, at the Lionshead Development site. Ethan Moore of Design Workshop, added that other team members who were involved in this plan were Zehren & Associates, a transportation consultant, and Stan Bernstein, an economic consultant. He briefly described the plan to Council. The executive summary was explained, as well as the existing conditions analysis, overall site area concerns and issues, detailed land Va91 Town Council Meeting Minutes October 20, 1998 ~ s use analysis, site design guidelines and pedestrian guidelines, development standards, architectural design guidelines, and an implementation chapter. The basic framework of the plan was discussed. Dominic Maurieflo, Town Planner, explained the Design Review Board (DRB} will review the guidelines tomorrow and on October 22 there will be an open public meeting at the library and on October 26 it will go to PEC, at the Town Council's November 3 meeting, there will be an opportunity for the public to have input. Fina! DRB review will be an November 4, and final review by the PEC is scheduled for November 9. .lack Zehren explained the architectural design guidelines, which will include the requirements and implementation of the regulations by the DRB, and PEC. He wants to accomplish bridging the architecture to the master plan and use the buildings to help shape and create public spaces and improve the transition of blending ofd building with the new buildings and use of landscaping. Russ Forrest wanted feedback from Council about improvements of public ways with private improvements and if development increases traffic, would there be impact fees. Councii member Ludwig Kurz asked about the time line of this process and is it moving too fast? Council member Bob Armour said this plan is two years in the making and he doesn't feel this process has been too fast. Russ Forrest said there should not be any surprises since there have been many meetings in the past with all the boards and public, Council just needs to feel comfortable with the document. Ethan Moore said this plan has been built upon input from several previous meetings. Brian Boyan, PEC member, stated that the PEC has seen this document and doesn't see anything out of the ordinary or any concerns. Council member Sybill Navas said the town has to be careful asking for public improvements from a private developer and the town should try to do the public improvements as is feasible. Russ Forrest said different financial arrangements can be made in the future as the developments come up. Jim Lamont, EVHOA representative, said he is compiling a list of outstanding issues they want addressed, and based on the reading of the document, will submit the outstanding issues to the town. He said Vai! Associates responsibility needs to be clear a# the onset. The outstanding substantive issues can be brought to conclusion but more work needs to be done with the financial agreement. Vail Town Council Meeting Minutes October 20, 1998 10 Dave Corbin, Vail Associates, responded to Jim's comments saying that the shear detail of the banding figure was out of the Vail Associate's core project. And stated everyone should be cautious in accepting generic costs. He reiterated that this is a master plan, that has been in the works for over 2 years. When you create a master plan, you don't end up with an iron clad, set-in-stone plan. It's a framework of the future, it does not need to be implemented all at once. He doesn't want the efforts of time spent on this document to be delayed. Dominic Mauriello stated that once this plan is adopted, there will be an ordinance immediately following it, to adopt the zoning portions of the plan. The eighth item on the agenda was the Town Manager's Report. There was nothing further to report. Council member Kevin Foley congratulated Team Vail far winning the Eco-Challenge in Morocco last week. As there was no further business, a motion was made by Cauncil member Bob Armour to adjourn the meeting and was seconded by Council member Mike Arnett. A vote was taken and the motion passed unanimously, 6-0. The meeting was adjourned at 90:20 p.m. `~, ~~ns~r, a r i; ~ ~~,~'riii~ `\,~.~`D~;SN U~ i;y;'`'%,,~ Respectful) submitted, ~~~ \ A~ F • 1.~ ~ E'~l L ` Ludwig Kurz ,~~ Mayor Pro-tem ' ~ ~~ Nlfutln~st .. Lo ele~onaldson Town Jerk ~ ~ Vail Town Council Minutes October 20, 1996 TOWN OF VAIL~y 75 South Frontage Road Vail, Colorado 81557 970-479-2.100 FAX 970-479-2157 . MEDIA ADVISORY October 21, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Ofi•ice ~a~r~o,J VAIL TOWN COUNCIL HTGHLIGHTS FOR OCTOBER 20 Work Session Briefs Council members present: Kurz, Armour, Arnett, Foley, Jewett, Navas -- Art In Public Places Nancy Sweeney, Coordinator for the Art In Public Places Committee, reported on work staff and the Board members had been doing over the past several.months. She outlined the model constricted with the help of consultant Alysia Kehoe to establish mission,. vision, values and goals for AIPP. The vision statement she presented explained the existence of the AIPP Board: "Enrich our community through public exposure to the arts." Additionally, she introduced the mission statement which is: "To develop artistic projects and programs that involve and educate the community." She further explained a, b and c priorities for the Board, as well as defined relationships between board members, the Town of Vail Cauncii, the Department of Public Works, and the community. Questions from Council included how AIPP will relate to and implement art within the Lionshead Master Plan process and at what stage AIl'P was in regard to donors, contributions and future funding. For mare information please contact Nancy Sweeney at 479-2344. -- Colorado Alliance for Rapid Transit Solution (CARTS} funding request. This item was tabled to the work session on 10/27/98 in order to answer the following questions: I . Is the request for $2,000 for continuing `98 funding or for annual `99? 2. At what level are other entities making contributions far 1999? 3. How was the past $71,000 collected for the `97-'98 time frame spent? For more information please contact Larry Grafel at 479-2173. (more} TM ~~~ RECYCLE'D!'APER TOV Council Highlights/10-2098/Add1 --Appeal of a Design Review Board Decision Appeal of a Design Review Board decision denying the applicant's request to construct a detached accessory storage unit adjacent to an existing duplex located at 5064 Black Gore Drive/Lot 4, Vail Meadows, 1st Filing. The applicant, Patrick Padden. Following discussion Mike Arnett moved to uphold the Design Review Board's denial of the separation request based on the following finding: the Town Council finds that Design Review Board's decision to deny the proposed separation request was proper and in accordance with it's provisions.of Title 12, Zoning Regulations and that no significant site constraints exist on this property warranting such . separation. Bob Armour 'seconded this motion, a vote was taken and the motion. passed 5~1, with Mike Jewett in opposition to this motion. For more information please contact Brent Wilson at 479-2128. -- Discussion of Ordinance No. 1{, Series of 1998 an Ordinance amending Sections 12-15-4 (interior conversion) and 12-15-5 (additional GRFA} of the Town of Vail Municipal Code regarding the implementation of additional GRFA (250) and the interior conversion regulation in multi-family structures, and setting forth details in regard thereto. b'or further information please see the Evening Session Briefs or contact George Ruttier at 479- 2145. -~ Information Update Kevin Foley Hated he had attended a meeting in the Roaring Fork Valley in regard to RAFTA allocations. Mike Arnett ~ndicatcd he and Kevin had attended a Lionshead meeting in regard to the south facing housing proposed for the Lionshead Parking Structure and they were pleased by the receptive nature of the discussions. Ludwig Kurz indicated he had attended an Eagle County Recreation Authority meeting last Friday morning, in which the leadership and direction of the committee was questioned. Additionally, it was noted that the. agendas contained very little substance'and were difficult to follow. Ludwig also indicated he was attending a Colorado Ski Museum Ha11 of Fame dinner this coming Friday at which time Steve Rychel, Earl Eaton, Bob Lange, and Lou Livingston will be honored and inducted into the Hall of Fame. Bob Armour commented on an Organizing Committee meeting for the 1999 World Alpine Championships during which Jahn Dakin discussed media coverage for the upcoming event. Over 1500 press people, a mix of 700 media and approximately 800 print people, will be disbursing information to a half billion viewers world-wide. ESPN also will he providing approximately 21 hours of TV coverage. Additionally, reports on social activities during the events were given. {more) TOV Council Highlights/10-20-98/Add2 --Other Kevin Foley indicated merchants in the Lionshead area were concerned about late notification of the construction .work done at Concert Hali Plaza in that they were given notification on the day the construction began. Additionally, bus service had been interrupted and bus drivers were not stopping by signed bus stop locations. In a related discussion on the bus islandturn-arounds at the Village TRC, Bob McLaurin indicated that three islands had been poured but two were remaining and those had been held up because the metal forms had been delayed. Bob Armour also mentioned the sign regarding the North Trial is confitsing from two aspects:- there is amisspelling on Arosa and the map does not direct people correctly. Russ Forrest, being present at the meeting, indicated he would attend to this immediately with the help of Forest. Service. Additional comments were discussed regarding the Town's response to the fires on the mountain. Council reiterated 'their thanks to Town emergency services and other staff members that had been helping handle the emergency and to coordinate other agency responses. Council members also mentioned they had received thanks from Vaii Associates representatives in regard to the Town's prompt and efficient response to the fires. Evening Session Briefs Council members present: Kurz, Armour, Arnett, Foley, Jewett, Navas --Mayor Pro-tem Ludwig Kurz stated that the Town Council was grateful that fires on Vail Mountain were contained to property only and explained the continuing support of everyone is necessary to help the community move forward. --Joe Macy, representative of Vail Associates, thanked the Town of Vail staff for their help in the 13res, particularly the Fire Department, Dispatch, and Public Works Department. --Citizen Participation June Deane, the independent candidate for Eagie County Commissioner, introduced herself and stated she was running for Eagie County Commissioner in November's election. Jeff Burhman, Ancient Forest Rescue, a group committed to protecting the environment, read a statement regarding the group's position condemning violence and the recent acts of fre and violent acts on Vail Mountain. --Ordinance No. 15, Series of 1998 Steve Thompson, Finance Director, reviewed the ordinance, which amends Ordinance No. 25, Series of 1995, regarding the Town's sales tax revenue refunding and improvement bonds, Series 1992B. He stated that along with refinancing the Town's bonds, another added benefit of w (more} • TOV Council Highlights 10-20-98/Add3 refinancing the Town's debt was to remove two major restrictive bond covenants, which would . give the Tawn more financial flexibility in the future. For more information please contact Steve Thompson at 479-2116. --Ordinance #16, Series of 1998 George Ruther ,Town Planner, reviewed this ordinance, in which the Council had asked the staff to amend the Town'af Vail Municipal Code regarding the implementation of additional GRFA and the interior conversion regulation for multi-family structures in the Town of Vail. The Planning and Environmental Commission recommended to approve the proposed amendments to Section 12-15-4 (interior conversion) for approved and the proposed amendments to Section 12- 15-5 (additional GRFA) was recommended for denial at their October 12, 199$ meeting. The Town staff was recommending that the Council approve the proposed text amendments to Suction 12-15-4 {exterior conversion) and provide further direction to staff regarding the proposed tax amendments to Section 12-15-5 (additional GRFA). Ruther stated that many people had taken advantage of this ordinance, since it allows for all homeowners to upgrade their properties. Jim Lamont, representing the East Village Homeowners Association, stated the ordinance was providing equal rights far all property owners, which was what his group had been advocating. Lamont also felt it was a mistake not to allow exterior conversions as well. Bob Lazier, Vail business owner, stated he was also in favor ofthis ordinance and felt by allowing exterior conversions, this would allow property owners to update the outside of older buildings. Council expressed some concerns in passing this ordinance as written. Some discussion took place regarding tabling the ordinance, but Council did not feel this was the appropriate thing to do. The Council voted 4-2, with Councilmembers Armour, Arnett, Navas and Jewett in favor, and Councilmembers Kurz and Foley opposed, to table the ordinance for two weeks and directed staff to make changes as discussed and bring it back for first reading. For more information please contact George Ruther at 479-2145. --Resolution No. 12, Series of 1998 Steve Thompson explained the reason for this resolution, stating that these proceeds would be used toward the 12/1198 debt service payment. A motion to pass Resolution No. 12, Series of 1998, was approved 5-1., Councilmembers Armour, Arnett, Jewett, Navas and Kurz in favor, and Councilmember Foley against. For more information please contact Steve Thompson at 479- 2116. --Resolution No. 13, 1998 Steve Thompson, Finance Director, stated the 1998 bond refunding transaction eliminated the need for the 1991 bond reserve. The reserve fund cash will be used toward the purchase of buses in 1998. The resolution passed by a vote of 5-l, Councihnembers Armour, Arnett, Jewett, Kurz, and Navas in favor, and Councilmember Foley opposed. For more information please contact Steve Thompson at 479-2116. (more) • TOV Council Highlights/10-20-9$/Add4 --Joint Work Session with the Planning and Environmental Commission George Rrther made a presentation of the revised plans for the proposed redevelopment of the VVI site and the construction of the Vail Plaza Hotel, stating that this was the Phase IV area of the redevelopment. Discussion followed addressing the following concerns: View Corridors Convention facilities Parking and loading . Traffic impacts Bus access Employee housing Pay-in-lieu parking Height and mass George stated that all public input was welcome at all upcoming Planning Commission and Town Council meetings. For more information please contact George Ruher at 479-2145. --Lianshead Redevelopment Master Plan. Dominic Mauriello, Town Planner, introduced the plan and reviewed it with the Council, stating this was the combined effort of the Town of Vail, Vail Associates, Zehren & Associates, Design Workshop, and Stan Bernstein. This plan has been under consideration for the past two years. The plan will also be available on the Internet in the Lionshead icon beginning October 21st. Ethan Moore, of Design Workshop, elaborated an the executive summary. Dominic stated the plan guidelines would be reviewed at the Design Review Board meeting on October 21st, and an open public meeting would be held at the Library on October 22nd, from 5:15 P.M. to 7:00 P.M.. The plan will go to the Planning and Environmental Commission on October 26, and a public meeting will beheld on November 3rd, with input being given to the Town Council. The final review before Design Review Board will be held November 4th, and final Planning Commission review on November 9th. Russ Forrest received comments from the Council regarding the project. Jim Lamont, representing East Vail Home Owners Association, stated he was compiling a list of outstanding issues and would be submitting it for review. For more information please contact Dominic Mauriello at 479-2148. --Town Manager's Report Bob McLaurin stated he had nothing further to add to the report. UPCOMING DISCUSSION TOPICS 10/27/98 WS 8:30 a.m. to 12:00 p.m. -Budget work session PEC/DRB Review Leonard Sandoval - 15 years Jody Doster - 10 years Skateboard bike dismount zone discussion Chamonix Bus Service (more) • TOV Council Highlights/10-20-98/Adds 11/3/98 WS Discussion of model traffic code Budget Workshop 11/3/98 1st reading Ordinance No. 17, Series of 1998, 1999-2000 Biennial Budget 1st reading Ordinance Na. 16, Series of 1998, re: Multi-family GRFA 2nd reading Ordinance No. 15, re: Bonds Resolution No. 11, re: Law Enforcement Assistance Fund {LEAF) Introduction of Lionshead Master Plan Decision of Vail 1st request/VVMB funding VA slide presentation ## # # # • • 1, VAIL TOWN COUNCiL -MINUTES . TUESDAY, OCTOBER 6, 1998 7:a0 P.M. The regular meeting of the Vail Town Councii was held in the Town Council Chambers on Tuesday, October 6, 1998. The meeting was called to order at approximately 7:00 P,M. COUNCIL MEMBERS PRESENT; Rob Ford, Mayor [.udwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybil] Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Tom Stone, a candidate for Eagle County Commissioner, introduced himself to the Councii and explained that he is running in this November's election. Council member Mike Jewett asked him what the hot topics on the agenda were for Eagle County. • Tom Stone stated the common thread and a hot topic is affordable housing. There are more and more Eagle County workers living outside of Eagle County and last year more than 40 teachers Left Eagle County schools due to lack of housing. He has been a real estate broker for many years and feels his background allows him to understand growth issues. Mayor Rob Ford thanked him for coming in and wished him goad luck. The second item on the agenda was the consent agenda approving the Minutes from the meetings of September 1 and 15, 1998. Council member Bob Armour made a motion to approve the minutes from the meetings of September 1 and 15, 1998, the motion was seconded by Council member Ludwig Kurz. A vote was taken and passed with unanimous approval, 7-0. The third item on the agenda was second reading of Ordinance No. 14, Series of 1998, Making Supplemental Appropriations from the Town of Vail General Fund, Heavy Equipment Fund, Parking Structure Fund, Housing Fund, Capital Projects Fund, Debt Service Fund, Booth Creek Debt Service Fund, and Facility Maintenance Fund, of the 1998 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. 1 VaiE Council Meeting Minutes October B, 1998 Steve Thompson, Finance Director, explained there was one additional change to the supplemental. The staff added an additional $5,400 to be taken out of the housing fund to rectify the noise issue at Vail Commons and City Market. Council member Bob Armour made a motian to approve on second reading, Ordinance No. 14, Series of 1998, the motion was seconded by Council member Sybil! Navas. A vote was taken and the motian passed unanimously, 7-0. The fourth item on the agenda was Proclamation No. 8, Series of 1998, proclaiming October 4- 10, 9998, "Fire Prevention Week." Dick Duran, Fire Chief, gave a brief explanation on how fire prevention week was started back in 1871 when the great fire of Chicago broke out on October 8, 1879. The fire department staff has done presentations in the local schools this week. Mayor Rob Ford read the proclamation for fire prevention week. Council member Sybill Navas made a motion to approve Proclamation No. 8, Series of 1998, the motion was seconded by Council member Ludwig Kurz. A vote was taken and the motian passed unanimously, 7-0. The fifth item on the agenda was a discussion of the Vail First Request Re: Business License F'ee. Mayor Rob Ford explained that there have been several presentations to Council in the past few weeks regarding this issue and invited community members who haven't had a chance to speak about this issue to do so at this time. He requested the speakers keep their discussion to the current issue. He explained that Vail First has requested most of the Vail business license fees currently collected and funded to the regional marketing efforts of the Vail Valley Marketing Board {WMB) and the Vail Valley Tourism and Convention Bureau {VVTCB), be transferred to the Vai! First group fior exclusive marketing of Vail only. Mayor Ford expressed that there was a need to find awin-win solution to both sides of this issue and that there needs to be a compromise to make this happen. Jonathan Staufer handed out to Council and read out loud, a letter that his father, Josef Staufer, wrote to Council regarding this issue. Joe Staufer's letter stated that he is in favor of regional marketing, however, he feels most of the business license fees should stay in Vail and said there is $76,000 in the Vail First budget to be funded to the WMB. Joe stated that through the VVTCB there were extra incentives to their staff #o make bookings down valley versus in the Town of Vail. He said this is not helping the town's sales tax revenues or helping to have guests stay in Vail. He expressed that the Vaif First group is not against regional marketing, but that they want the rest of the valley to pay their fair share of marketing costs. Rass Boyle, chairman of the Vail Valley Marketing Board, stated that 65%-76°!0 of lodging dollars in the past few years have gone directly to Vail, and not down valley. The marketing board's view is it would not be fair to say that the majority of the dollars da not come to Vail. He ~ Vail Council Meeting Minutes Ootober 6, 1998 explained that without full funding from the Town, there will not be adequate regional marketing in 1999 because other entities would also reduce their marketing dollars. He stated that this is a fact not a threat. If Vail reduces their funding dollars, the Town of Avon and Beaver Creek would also reduce their funding. Ross also said he feels the sales tax revenues are flat because local people are moving dawn valley and their dollars are going to down valley businesses. He also stated that failure to fund regional marketing now, we will see a reduction of 3%-5% in future sales tax revenues. He requested that Vail fund the marketing board for the next two years until a lodging tax issue can go to a vote and use those fees for marketing. Ross explained that all the members of the marketing board are volunteers who work very hard to get the most bang for the buck. Council member Miles Jewett asked Ross if the marketing issue went to a vote, wouldn't the Edwards businesses have to put money into the marketing fund. Ross reiterated that this is a lodging tax only, only lodges would be taxed and those funds used for marketing. Council member Mike Jewett asked wouldn't it be fair if the businesses down valley were to start to contribute now. Ross Boyle explained that in the past, some of the businesses have contributed funds but they have been small amounts. He stated the amount of time and effort spent conducting presentations and requesting funding from entities is substantial and #o da so in unincorporated • areas would not be worth the time and effort at this paint. He said the Edwards area is now taking business away from Avon as well as Vail, as Avon was taking business away from Vail in the past. This dynamic has been happening far years. Pat Peeples, representing the Vail Valley Marketing Board, thanked the Council for their patience in this process. She said, in all due respect to Jae Staufer, there has been continuity in the WMB since 9989. The marketing board is made up of members from every facet of business in the valley and there is tremendous momentum at this time. She stated there are two concerns, and the financial concerns drive the philosophical concerns. She said It would be a shame to dismantle a great process that works and also said the volunteers da a great job. Frank Johnson, VVTCB President, clarified the incentive program at the Visitor's Center which Joe Staufer mentioned in his letter was old information from 1995 and that this practice is no longer in place. He explained that all the properties in the valley are weighted according to degrees of difficulty of rental. He said the VVTCB doesn't require employees to book down valley 1•irst. Steve Rosenthal, business owner and Vail First member, stated they are far regional marketing, and that Vail First is only doing what other businesses do when there is change, and that is to change with the times. He said any good business looks ahead to foresee obstacles and they want to promote Vail. He broke down the costs of what could be returned to the WMB and VVTCB and taken out of the $300,000 plus budget of the business license fees. He doesn't 3 Vail C°uncil Meeting Minutes October 6, 1998 want the regional marketing board to go away, Vail First is just wanting more focus in Vail because expansion of the valley westward is making the businesses in Vail suffer. Beth Slifer, Slifer Designs business owner, stated this is an opportunity to appoint one or two members of the Council to the marketing board. She doesn't feel there has been enough information sharing among all the parties involved. She also said that not every business in Vail is suffering. The Squash Blossom had a great summer, in spite of the construction this summer. She stated the reason for their success is in haw they changed their product to be oriented to the guests and not the local market. Kaye Ferry, Vail First member and business owner, stated ali of the questions and arguments which have been raised are incidental. She said the fact is this is the third year that this issue has been addressed and nothing has changed to date, and unless the Council quits funding the marketing board, they will not find other permanent ways to get #unding. Bob Fritch, owner of the Sitzmark Lodge, has nine retail tenants in the Sitzmark and has concerns for his tenants. He is in support of a lodging tax to go entirely to marketing. Vail is oriented to tourism and if Vail were to pull ou# funds from advertising, it would hurt the whole valley. He reiterated that when the business license fee was implemented it was stated it would be for marketing. Rod Slifer, business owner and board member of the VVTCB, explained that through the years it was important that the whole valley pull their resources and not be separated and feels this needs to continue. He said equity is an issue but if we all keep working on it, this will get better. Herman Staufer, business owner, is in support of the Vail First group. [f everyone down valley brought in money like Vail does, this item wouldn't be an issue. He wants to see the down valley businesses pay their share so it would be more equitable. He also said Vail sales taxes are fla# and the only way to change it is to market Vail. He suggested that other areas in the County have a business license fee to help with marketing costs. Mayor Rob Ford stated it has become apparent that there are two issues. One is funding marketing efforts of the WMBIVVTCB and Vail First and should the funding come from the summer marketing program. He said Vail should be able to support both marketing areas and wants everyone to work together so money is not taken from programs that are already successful. Council member Sybill Navas explained the marketing board members are made up of the best qualified members regardless of where people lived or worked in the valley. She said as a business owner in Vail for the past 24 years, there has been a positive impact to the businesses since the marketing board has been in existence. She feels the marketing board is a very effective tool and would hate to see it dismantled. She agreed with the Mayor that both funding areas are worthy but doesn't know how they can both be funded this year. Council member Bob Armour said the use of the business license fee is working, and feels the valley needs a cohesive marketing program. He stated that in 1993 Colorado lead the nation as a destination area, however, after state funding was cut, it dropped to 17th in the nation. He • 4 Vail Council Meeting Minutes October 6, 1998 also said isolation andlor protectionism is not the direction to go. The state legislature passed a bill approving a lodging tax and will go to a vote in Eagle County in 1999. The reduction of the Vail marketing dollars would greatly diminish our power to market Vail and the rest of the valley. Bob wants more special events to occur in Vail and wants more return for Vail's dollar. Council member Mike Arnett, explained he is in favor of valley wide marketing and far marketing Vail too. He had a question about the legality of using Vail funds for down valley marketing. He went through the funding costs and found the difference between the two groups was approximately $126,DDD. He is willing to look far ways to fund Vail First and the WMBIVVTCB. Council member Mike Jewett stated the bottom line is the funding needs to come back to Vail. He feels there needs to be a compromise and leans towards funding the Vail First group, He said he wants other entities to contribute more €unds from down valley. Council member Ludwig Kurz, stated the points Bob Armour made reflect his thoughts. The Council needs to address both entities but if there is no way to fund both, he would vote to continue funding the WMB and VVTCB. He feels the Council cannot negate the work that has happened in the past ten years. He is concerned about some of the statements made tonight were false statements and accusations. He said it is difficult at this stage to commit it to the Vail First group when Council does not have detailed budgets, marketing plans, and business plans from Vail First to review. Who will administer the funds? The successful track record of the regional marketing program, if fragmented, would have negative consequences for Vail in the future. Kaye Ferry reiterated that $75,DOD would go back to the WMBIVVTCB, plus other funds that the Council gives to WMB and VVTCB could still go to them, however she said the difference of $126,D00 should be collected from other entities down valley. Council member Kevin Foley stated this is a difficult decision because all interested parties are interested in the good of the Vail valley. He also supported trying to find funding for bath entities. He also said the big special events this summer brought in lots of guests who stayed throughout the valley. Mayor Rob Ford asked what the Council what they wanted to do now, vote or table to allow far more discussion and possible solutions. He said the Council would work something out by November 1, 1998. Council member Bob Armour stated his concern is money. He asked how do we fund two marketing programs when we don't have the money. He wants to keep bringing people to the valley. He is concerned that merchants from the West Vail area may not benefit from the Vail First proposal. How do they benefit from special events held in the Village? Mayor Rob Ford asked Bob McLaurin, Town Manager, if this item was to be voted on. Bob Mcl_aurin said the Council should make a decision. This funding is for the 1999 budget starting January 1, 1999. 5 Vail Council Meeting Minutes October 8, 1998 Council member Sybiil Navas said her concern is if we don't fund regionally, how will we sustain the tourism #rade. She is concerned that if the regional marketing board is not effective, Beaver Creek will market themselves, and Beaver Creek has deeper funding pockets. Mayor Rob Ford said that during this discussion the $300,000-$400,000 funding of the Free After Three program has not been mentioned, Council member Mike Arnett said it's important to bring some funds back to Vail, specifically for Vail. Mike reviewed the budget line items again. The difference is approximately $126,000. Council member Mike Jewett asked for a break. A short break was taken. Mayor Rob Ford resumed the meeting. Council member Mike Arnett made a motion to table this item. He wants to find awin-win solution. The motion was seconded by Kevin Foley with the provision that it is brought up during the budget talks. Council member Mike Jewett said the Vail First group and the VVTCB and WMB need to come up with solutions to resolve the issues too. Mayor Rob Ford stated a decision will be made by the first of November. Council member Mike Arnett clarified the motion to table this item with the conditions that it be resolved by November 1, 1998 and that this item is discussed during budget talks. The motion was seconded by Council member Kevin Foley. Council member Bob Armour said he wanted them to "show me the money" of where funds would be coming from and didn't want to postpone the decision. Council member Sybill Navas stated she was willing to vote tonight to fund the regional marketing board and agreed with Bob Armour about not wanting to postpone the decision. A vote was taken and the motion to table was passed, 4-3, with Council members t_udwig Kurz, Sybill Navas and Bob Armour against. The sixth item on the agenda was the Town Manager's Report. Ski Club Vail has approached the Town with a request to allow them to upgrade the shoulder of Vail Valley Drive between Gold Peak and their facility, and to use this facility for loading and unloading. The current ordinance prohibits parking and loading in this area. The proposal has been reviewed by the Development Review Team (DRT} and they feel this loading area would create additional congestion and cause delays with the bus service in the area. 6 Vail Council Meeting Minutes October 6, 1998 n LJ U • Council member Kevin Foley requested staff bring this issue before Council to be reviewed and considered. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and was seconded by Council member Kevin Foley. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at,~.:50 p.m. ~msttntrrmry~i 1 OF i,4~rn,,~~ ,:,...~.1`~es~ r Co'rel i Donaldson Town Clerk Respe y submitted, ar Rob Ford Mayor ~ Vail Town Council Minutes Dctober B, 1996 - What follows will reflect motions and actions taken by the Vail Tawn Council at their regular work session on October 20, 1998. All members were present with the exception of Rob Ford. Item No, 1, Art In Public Places. Nancy Sweeney, Coordinator for the Art In Public Places Committee reported on work staff and the Board members had been working on over the past several months. She outlined the model used with the help of consultant Alysia Kehoe to establish mission, vision, values and goals for AIPP. The vision statement she presented was both broad and inspirational explaining the existence of the AIPP Board and was deemed to be enduring: "Enrich our community through public exposure to the arts." Additionally, she introduced the mission statement which is: "To develop artistic projects and programs that involve and educate the community." She further explained a, b and c priorities for the Board as well as defined relationships between board members, the Town of Vail Council and the Department of Public Works. Questions from Council included how ATPP will relate to and implement art within the Lionshead Master Plan process and at what stage AIPP was in regard to donors and contr~ibutians. For more information please contact Nancy Sweeney at 479-2344. Item No. 2, was a request from the Colorado Alliance for Rapid Transit Solution {CARTS) funding request. This item was tabled to the work session on 10/27/98 in order to answer the following questions: 1. Is the request for $2,000 for continuing `98 funding or for annual `99? 2, At what level are other entities making contributions for 1999? M 3. Haw was the past $71,000 collected for the 97-98 time frame spent? Item Na. 3, was an appeal of a Design Review Board Decision denying the applicant's request to construct a detached accessory storage unit adjacent to an existing duplex located at 5064 Black Gore Drive/Lot 4, Vail Meadows, 1st Filing. The applicant, Patrick Padden. Following discussion Mike Arnett moved to uphold the Design Review Board's denial of the separation request based on the following finding: the Town Council finds that Design Review Board's decision to deny the proposed separation request was proper and in accordance with it's provisions of Title 12, Zoning Regulations and that no significant site const~•aints exist on this property warranting such separation. Bob Armour seconded this motion, a vote was taken and the motion passed 5-1, with Mike Jewett in opposition to this motion, r 1 LJ Tuesday, October 20, 1998 2:00 P.M. Town of Vail Council Chambers WORK SFSSInN MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 20, 1998. All members were present with the exception of Rob Ford. Item Na. 2, was a request from the Colorado Alliance for Rapid Transit Solution (CARTS} funding request. This item was tabled to the work session on 10127/9$ in order to answer the fallowing questions: 1. Is the request for $2,000 for continuing `98 funding or for annual `99? 2. At what Ievel axe other entities making contributions for 1999? 3. How was the past $71,000 collected for the 97-98 time frame spent? 2. Item No. 3, was an appeal ofa Design Review Board Decision denying the applicant's request to construct a detached accessory storage unit adjacent to an existing duplex located at 5064 Black Gore DrivelLot 4, Vail Meadows, 1st Filing. The applicant, Patrick Padden. Following discussion, Mike Arnett moved to uphold the Design Review • Board's denial of the separation request based on the following finding: the Town Council finds that Design Review Board's decision to deny the proposed separation request was proper and in accordance with it's provisions of Title 12, Zoning Regulations and that no significant site constraints exist on this property warranting such separation. Bob Armour seconded this motion, a vote was taken and the motion passed 5-~, with Mike Jewett in opposition to this motion. • • Tuesday, October 13, 1998 2:00 P.M. Town of Vail Council Chambers WCIRK SESSTnN MTNTITES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 13, 1998. All members were present with the exception of Mike Arnett. Item No. 6, Employee Housing Guidelines and Standards for Resale of Existing Units. Hollowing discussion about prioritizing applicants for the resale of Vail Comnnons units, Bob Armour moved, with a second from Ludwig (this motion and second was eventually amended and approved) to approve moving forward with resale of a Vail Commons unit but not to give a greater priority to current Vail Commons homeowners. A vote was taken and the motion passed unanimously, 6-0. C7 • OWN OF VAIL~ 75 South Frontage Road Yail, Colarado,816S7 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY October 7, 1988 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR OCTOBER 6 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, f~lavas --Site Visit of Vail Valley Tourism & Convention Bureau In preparation far the evening meeting, the Council toured the offices of the VVTCS #o learn about the day-to-day operations of the organization, as well as its coordination role in the areas of speciaE events and the Vail Valley Marketing Board. --Site Visit and Appeal of PEC Decision re: Timber Falls Following a site visit and public testimony, the Council voted 5-2 (Arnett and Jewett against} to uphold a decision of the Planning and Environmental Commission which denied a request far an amendment to a previously approved development plan for the Timber Fails development at 4469 Timber Falls Court. in voting to uphold the PEC decision, the five Councilmembers found the proposed development plan was a substantial departure from a development plan approved by the PEC earlier this year due to an increase in site coverage, which Councilmembers said would have the potential to cause a detrimental effect to the site and surrounding uses. The applicant, Greg Amsden, had sought approval to construct two single family units plus one duplex structure (4 dwelling units) on the property, while the previously approved development plan had proposed the construction of one multi-family structure with six dwelling units. For more information, contact Dominic.Mauriello in the Community Development Department at 479-2148. --Update of Checkpoint Charlie Upgrades Nancy Sweeney, administrator of the town's Art in Public Places (AIPP) program, provided an update on AIPP's involvement in a temporary upgrade at "Checkpoint Charlie," the booth used to monitor vehicle access to Vail Village at the intersection of Vail Valley Dr. and Willow Rd, near the Lodge at Vail. AIPP held a local competition #hat attracted proposals from four artists, according to Sweeney. The winning design proposes a decorative finish with a Swiss architecture theme, including bi-fold shutters. The proposal will be presented to the Design Review Board this week for final approval, if approved, the work will begin in two weeks. Eventually, Sweeney said the town intends to replace Checkpoint Charlie with a new structure. For more information, contact Sweeney at 479-2344. -~ --Lionshead Master Plan Review The Council reviewed and approved a schedule for completion and final review of the Lionshead a Redevelopment Master Plan. The schedule calls for the draft plan to be distributed during a joint meeting of the Town Council and Planning and Environmental Commission (PEC) on Oct. 20 with opportunities for the public, Council, PEC and Design Review Board to review and comment (more} C~~ RECYCLE,PPAPER Add 11TOV Council Highlights/10-6-98 on the plan during October and November. Final consideration of the plan by the Tawn Council • is tentatively scheduled to occur at the Nov. 17 evening mee#ing. For details, contact Dominic Maurielio in the Community Development Department at 479-2148. --Preliminary Draft of 1999-2000 Biennial Budget . Town Manager Bob McLaurin presented an overview of the budgeting process for the 1999- 2000 biennial budget and described a different approach than what's been done in the past. Rather than hammer out a balanced budget with department directors behind the scenes, the Council will play ahands-on role in reviewing the full budget requests #rom departments before . _ any signifi-cant decisions are made. As it stands currently, operational requests far 1999 are $400,000 more than projected revenues for the year. And a 10-year financial projection for the town's general fund, developed by McLaurin and Finance Director Steve Thompson, shows a continued pattern of sluggish revenues unable to meet growing expenses. The problem is exacerbated in the year 2001 when operating costs fora new West Vail fire station are included in the model. While not an immediate crisis, McL.aurin said the problem, described as a "worst- case scenario," must be dealt with now so as not to jeopardize the town's future financial health. McLaurin cited two factors which have contributed to the increase in operating costs: 1) the valley's labor shortage which has caused wages to increase; and 2) service level increases caused by the addition of more bike paths, additional landscaping areas, more~street lights, additional bus routes, etc. McLaurin offered two alternative strategies far dealing with the issue: reducing operating costs andlor increasing revenues. Councilmembers expressed interest in exploring both strategies. Those discussions will begin next Tuesday at 9 a.m. during a Council budget workshop. Councilman 13ob Armour was first to offer comments yesterday. Saoner• or later, he said the town will have to consider an increase in its property taxes to maintain the character and quality of the town. Armour suggested exploring the possibility of a tax increase to fund a West Vail fire station and a replacement station far the Main Vail fire station. He also cited the impact of the Council's affordable housing initiative and the "Park Free After 3" program on the budget. Armour said he couldn't support a reallocation of the Real Estate Transfer Tax (RE=TT) far expanded uses. However, a reallocation of a portion of the capital projects fund into the general operating fund could have some merit, he said. Councilmember 5ybill Navas said she feared a reduction in service levels would have a negative impact on sales tax collections. She also said she would be apposed to using any of the town's fund balances for general operating suppart.~ Putting the Vail library on its own mill levy also was suggested as a possibility, as well as soliciting private sector bids for selected TOV services. Counciiman Michael Jewett suggested expanding the town's 5-year capital improvements plan to a 10-year model. He also expressed surprise that a $5 million West Vail fire station had been added to the capital improvements fist, rather than atwo-station scenario discussed in July. In addition, Jewett said he would be opposed to any form of tax increase. Councilman Kevin Foley suggested a review of departmental spending for the past three years to identify which services are growing. Counciiman Ludwig Kurz said he would prefer a focus on increasing efficiencies rather than service reductions. Kurz also said it may be time to look at a potential mill levy increase, as well as exploring an expanded use of the Real Estate Transfer Tax. In addition to driving down the cost of doing business, Councilman Michael Arnett said he favored exploring new revenue sources, including a mechanism to claim sales taxes from enterprises on Vaii Mountain. Arnett's suggestion was echoed by comments from Foley and Kurz. For more a copy of McLaurin's presentation materials released yesterday, call 479-2115. --Council Reports Kevin Foley said the next Eagle County Regional Transportation Authority meeting would be held in Basalt. • Ludwig Kurz announced that the Vail Valley Arts Council has a new president. (more) Add 21TOV Council Highlights/10-6-98 • Sybill Navas said the Northwest Colorado Council of Governments has hired a new executive director who specializes in facilitation and advocacy. Also, Navas said grassroots discussions ,have been resurrected regarding Vail's community facilities needs. Bob Armour attended a Vail 99 Celebration Committee meeting. He said the events and venues are coming together nicely. --Other Michael Arnett said he enjoyed Friday's Seibert Circle street party. He complimented those who helped to organize it. Upon hearing that the town will not be able to initiate construction of new housing at the A-frame site on Arosa Dr. this fall (and will rent the housing for another season), Bob Armour suggested the town check on the building's pipes in case they've been drained. Sybill Navas asked for help from the Vail 99 Organizing Committee to incorporate dedication of a sister cities sculpture from Mt. Buffer within the championship's schedule of events. Bab Armour inquired.about the status of a letter he'd suggested regarding the town's position on use of the Eagle County landfill for dumping construction waste hauled in by businesses from outside Eagle County. Michael Jewett asked to receive a drawing of the proposed I-70 Main Vail roundabout bypass leg. The town is currently awaiting approval from the Federal Highway Administration. Jewett • also asked for abreak-out ofi costs associated with Common Ground and Vaii Tomorrow, and asked that copies of presentation materials from the site visit at the Vail Valley Tourism & Convention Bureau offices be made available far the public at the evening meeting. In addition, Jewett asked that an approach be established by the town that would enable public disclosure of executive sessions to be more descriptive to prevent public officials from straying from the subject, He also asked far consideration of a process to disclose details of negotia#ions and other executive session-type discussions, such as land purchases, once the proprietary nature of the discussions is no longer needed. Jewett said this would create an ability for the town to be more up-front with the public. Kevin Foley inquired about the status of the East Vail chain-up station lights {they're undergoing a t 0-day tes# period), the status of the horse stables (owner is negotiating to sell the franchise) and shared positive feedback he's had regarding the town's community newsletter. He also noted that a guardrail requested by Michael Jewett on behalf of a constituent had been installed along the Frontage Road by the Cascade Club. However, Michael Jewett said the guardrail had been installed in the wrong place. Jewett asked the town to send a letter to the Colorado Department of Transportation encouraging CDOT to authorize widening the shoulder of the road near the "Ruins" so the guardrail can be extended to prevent cars from sliding off into the creek. In reference to concerns expressed by Diana Donovan about the town's interest in selling its Ptarmigan property acquired through the recent land exchange with the U.S. Forest Service, Kevin Foley said he supports the town's position. The town is attempting to sell development rights on the property to adjacent property owners, which in turn would be conveyed to the Eagle . Valley Land Trust to protect the property as open space. (more) Add 3/TOV Council Highlights110-6-98 Evening Session Briefs . Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Tom Stone, the Republican candidate for Eagle County,Commissioner, introduced himself to the Council and the television audience. !n response to a question posed by Councilman Michael Jewett, Stone identified housing as one of the top issues of the three-way race. Stone said he supports creating reasonable opportunities for people to own a home in Eagle County. --Supplemental Appropriation - The Council voted 7-Q on second reading to approve an ordinance supplementing the 1998 budget by $2 million. The appropriation represents projects previously approved by Council {but not yet funded) and expenditures reimbursed by other agencies, such as the Dotsero-to-Vail bus route. For more information, contact Finance Director Steve Thompson at 479-211 ~. --Mayoral Proclamation: Fire Prevention Week, Oct. 4-10 The Council voted 7-0 to approve a mayoral proclamation in recognition of Fire Prevention Week, Oct. 4-10. Vail Fire Chief Dick Duran said the national recognition originated from the Chicago fire of 1871. His staff has been presenting fire prevention programs in the local schools all week. --Discussion of Vail First Request: Business License Fee After hearing testimony an both sides of the issue, the Council voted Q~-3 (Navas, Armour, Kurz) to table a decision on a request by the Vail 1st merchant group to redirect most of the town's $300,000 annual business license fee collections away from regional summer marketing and • used instead for avail-focused marketing campaign. The 1999 budget request was tabled after most Councilmembers agreed that efforts should be made to try to accommodate funding requests from both groups--the Vail Valley Marketing Board and Vail 1 st--with a "win-win" decision made no later than Nov. 1. After reviewing the requests, Councilman Michael Arnett said the shortfall between the two requests is about $128,000. Given the town's projected budget shortfall, however (see work session briefs), Councilman Bab Armour expressed concerns about finding additions! funds to support the two efforts. Armour also expressed concern that merchants in West Vail might not benefit from the Vail lstproposal. But Mayor Rab Ford and Councilmembers Kevin Foley, Michael Jewett and Michael Arnett voted to table the issue to allow time for addi#ianal compromises to be reached between the two groups. Councilmembers Ludwig Kurz and Sybill Navas each stressed the successful track record of the 10-year-old regional marketing program and expressed concerns that a fragmentation of the program would have negative consequences for future summer business in Vail. Earlier in the evening, the Council heard from 11 citizens, including Vail Valley Marketing Board Chairman Ross Boyle, who said a reduction in funding by Vail would trigger fair share reductions by the other funding partners, eventually putting the voluntary board out of business. Boyle asked for funding support from the Town of Vail for two more years while the group works on a campaign to approve a 1.5 percent lodging tax from Vail to Edwards to be used for regional marketing. Those speaking in support of the Vail 1st proposal yesterday, including merchants Jonathan Staufer (who also spoke on behalf of his father, Joe) and Steve Rosen#hal, said they fully support regional marketing, but not with Vail business license #ees. The two urged the . Marketing Board to collect contributions from Edwards, in particular, for increased equity. {more) Add 4/TOV Council Highlights110.8-98 UPCOMING DISCUSSION TOPICS October i3.Work Session--Meeting Starts at 9 a.m. Budget Workshop Joint Luncheon Meeting with PEC on Expectation for Reviewing Lionshead & SDDs PEC/DRB Review October 2a Work Session AIPP Report of Recent Work an Mission, Vision, Values & Goals Vail Village Inn Wark Session Update of Buiiding Codes Appeal of DRB Decision by Patrick Padden Discussion of Multi-Family GRFA Ordinance Budget Workshop October 20 Evening Meeting First Reading, Ordinance re: Multi-Family GRFA First Reading, Ordinance re: Bonds Introduction of Lionshead Master Plan # # # • • • Tuesday, October 6, 1998 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINI iTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 6, 1998. All members were present. Item No. 2, Site Visit and Appeal of the PEC decision regarding Timber Falls. This was an appeal of a Planning & Environmental Commission denial of a request for an amendment to a previously approved development plan for the Timber Falls devel,.r,xAAent located at 4469 Timber Falls Court/unplatted. The applicant was RAD Five L.L.C., represented by Greg Amsden. Following the site visit and discussion by Council, as well as input from Greg Amsden and Ron Riley, appellants, and surrounding neighbors, Bob Armour moved to uphold the PEC's decision denying the applicant's request in accordance with the staff memorandum. The following findings were noted: 1. That the standards and conditions imposed by the requirements of Title 12 (zoning regulations) have not been met as they related to density on this property. 2. That the proposed devel.,yl~,ent plan is a substantial departure from the approved • development plan is a substantial departure from the approved development plan (April 13, 1998) due to the increased site disturbance and building footprint, which has a potential detrimental effect to the site and surrounding uses. Kevin Foley seconded that motion. A vote was taken and the motion passed S-2, with both Mike Arnett and Michael rewett voting in opposition to that motion. 2. Item No. 9, Executive Session -Personnel Matters. Council moved to defer this item to the 10113 work session meeting. • VAIL TOWN COUNCIL -MINUTES • TUESDAY, NOVEMBER 17, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 17, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Diana Donovan, a Vail resident, asked the Council to review the Bureau of Land Management (BLM) gas and oil drilling form she had received, which places Vail in the moderate area. She gave Counci[ copies of the form. Wolf Mueller, a Matterhorn resident, asked about the Lower Bench cut in Donovan Park and the . square footage used in an article in the newspaper. He said the interconnect cut is twelve times larger than was proposed and wants to know where the misinformation comes from. Mayor Rob Ford said the Council will look into it. Josette Elias, an applicant far the Red Sandstone employee housing, went over the application used for the lottery. She read a letter to Council about the development of her status in the 4th tier of the lottery. She had asked for a change in her status in the lottery and it was not done. She said the decision to keep her in the 4th tier was unfair. Her 28 years of being a resident prior #o being gone for 1 year and 10 months was not considered and is very upset about how this lottery tier structure was made. She is very upset with the process and stated the Aspen Housing Authority would not have done this. There are stipulations in Aspen with regard to an appeals process, and also have education and medical stipulations. She requested a motion for an appeal to reverse her tier status for employee housing. She read a letter regarding her disappointment about the process and the help she has received from the Community Development Department. She stated there are many appeals processes within other areas of the Community Development Department and this should happen in the Housing Division also. She is very upset with Andy Knudtsen and the "accusations" about her work and living status in the past years. She said Andy is putting the Town and Council in jeopardy with the [a#est memo that was sent out. Mayor Rob Ford stated when the regulations and rules were drafted for the lottery, there was room for improvement and there were changes that needed to be made. He said Bab 1 Vail Town Council November 17, 1998 Meeting Minutes McLaurin, Town Manager of Vail, will be responding to her letter. Council member Mike Jewett said that since the afternoon work session, he feels this item should be called up for review like a DRB or PEC review. She has been here since 1967 and there is a fairness issue. There is no appeal process in place, and it is a concern. He said there will be research and possible changes to the rules for the lottery process. Council member Mike Jewett made a motion to call up this issue. Council member Mike Arnett asked what exactly is being called up. Council member Mike Jewett said the employee housing application does not specify education andlor medical excuses, and it's up to Council to give any applicant an appeal process. Mayor Rob Ford stated his understanding was to address the issue to improve the lottery system, but it does not mean an appeal process. Council member Kevin Foley said he would second the motion because #his needs to be addressed. Council member Mike Arnett said he is still confused about the motion. The motion does not encompass the lottery process not the individual issue of Josette Elias' application. Council member Mike Jewett said the motion includes reviewing her application. Council member Sybill Navas said she is sympathetic to Josette's comments. However, the lottery occurred Monday evening and the problem was called to her attention Monday afternoon. This motion would affect all parties of the lottery if they called it up. A vote was taken, and the motion was denied, 2-5. Council members Kevin Foley and Mike Jewett for and Council members Mike Arnett, Bob Armour, Sybill Navas, Ludwig Kurz and Rob Ford against. Lou Meskimen, a business operator, asked why the Town removes snow when we live in snow country. He wants to keep the snow in town and not have it hauled away. Mayor Rob Ford said Larry Grafel, Director of Public Works, will get back with Lou on this item. The second item on the agenda was the consent agenda. A. Ordinance No. 16, Series of 1998, second reading of an ordinance amending Sections 12-15-4 (interior conversion) and 12-15-5 (additional GRFA) of the Town of Vail Municipal Code regarding the implementa#ion of additional GRFA (250) and the interior conversion regulation in multi-family structures, and setting forth details in regard thereto. Council member Michael Arnett made a motion to approve on second reading, Ordinance No. Vail Town Council November 17, 1998 Meeting Minutes 16, Series of 1998, tfle motion was seconded by Council member Ludwig Kurz . Bab Armour said he couldn't vote for approval because of Section 2 of the ordinance. He felt there is a problem with all members of multi-family units requiring 100% approval. This would be hard to get. A vote was taken. The motion passed, 6-1, Bob Armour against. The third item on the agenda was Proclamation No. 9, Series of 1998, a Proclamation Honoring Team Vail for Winning the 1998 Discovery Channel Eco-Challenge in Marrakech, Morocco. Mayor Rob Ford read the proclamation. Council member Bob Armour made a motion to approve, and was seconded by Council member Sybill Navas. A vote was taken, and the proclamation was approved, 7-0. The fourth item on the agenda was first reading of Ordinance No. 17, Series of 1998, an Ordinance re: Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, #or its 1=fiscal Year January 1, 1999, Through December 31, 1999, and Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1998 Tax Year and Payable in the 1999 Fiscal Year. Mayor Rob Ford explained that this is the budget Council has been working on for months. Council member Bob Armour asked Steve Thompson, Finance Director, to explain some of the items of where the funds will be going for the coming year for the public. Steve Thompson, Finance Director, explained various parts of the budget, including new radio towers, fire dept design, etc. Bob McLaurin, Town Manager, said there will be no construction in the Vail Village next summer. A member of the community asked if there was an increase in mill levy. Steve explained there is an increase of .0710 of 1 mil levy or 71 cents per $100,000 of property values. Council member Sybill Navas asked about the Colorado Lottery increase. Steve said it has been going up each year. Further discussion ensued. • 3 Vail Town Council November 17, 1998 Meeting Minutes Cauncii member Bab Armour made a motion to approve on first reading, Ordinance No. 17, . Series of 1998, the motion was seconded by Council member Ludwig Kurz. Council member Kevin Foley said he is concerned where the monies will be coming from in the future because the debt is outgrowing the revenues. Bob McLaurin, Town Manager stated that in March, 1999, money will be taken out of the general fund and very difficult decisions will be made on how business will be handled in the future. Counci! member Mike Jewett stated the reason for the March date is so the 1999 World Alpine Championships would not be affected. A vote was taken. The motion passed, 6-1, Council member Kevin Foley against. The fifth item on the agenda was a presentation on the Design Parameters for the West Vail Neighborhood Park and Affordable Housing Development. Mayor Rob l=ord explained the Arosa Garmisch site is one of 17 sites identified in the Common Ground process as housing. This site was designated as dual use. This site would be used for housing and open space use. The Tawn staff and Council would like to have feedback on which one of the three plans is most compatible for this site. He clarified the site zoning, saying it is for open space and development. Two transactions made these lots available to the Town. Eight residential units were zoned for this site and the second transaction was for open space. The current zoning allows for both zonings. Twenty percen# of the fiunds were used from Real Estate Transfer Tax (RETT} and eighty percent of the funds were taken from the general fund. He thanked the community for coming this evening. He stated the parameters for the comments were to keep comments to three minutes, and everyone treat everyone else with respect. Andy Knudtsen, Housing Policy Planner, highlighted the memorandum given to Council. Andy introduced the three designers; Concept A, by Jerry Seracuse; Concept B by John Wolff and Tom Lyon; and Concept C by Kirk Aker. Jerry Seracuse, designer, reviewed Concept A with Council and the public. This concept is made up of an 8-plex on the east side of the site and a park on the west side. Council member Mike Jewett asked if Jerry Seracuse was retained for this meeting. Jerry said he was retained but didn't know the full cost of his work at this time. John Wolff, designer of Concept B, stated he was charged to do a duplex design made up of four duplexes. The park location was in the middle of the lots. Three duplexes were on the west side of the site and one duplex on the east side of the site. He explained his design. Steeper slopes were left undisturbed. Neighbors had expressed that a large portion of the lot area be left undisturbed. He said a duplex is easier to accommodate on the site than a multi- family unit. He explained the difference in possible costs between duplex versus multi-family 4 Vail Town Council November 17, 1998 Meeting Minutes building casts. He felt the needs of the residen#s, neighborhood and community are being met with this concept. Kirk Aker, designer of Concept C, stated his design was made up of two four-plex units, with two building types; a condominium concep# and a townhome type. He explained the various issues that led to the site layouts and schemes. His co-worker, Carl, explained the differences between the condominium scheme and the townhome scheme. Each unit has its own garage and living areas and design concepts were explained. Russ Forrest explained the park designs. The public wanted the middle part of the site maintained as a park. Consensus was also made for trails around the site, open lawn or play area. Further discussion ensued regarding a restroom area and parking around the park. The last community survey showed there were 25 families with children in the neighborhood with children under the age of 12. Council member Sybill Navas asked about what defined this neighborhood. Russ Forrest explained the area parameters are from Buffeter Creek hark and west (without counting Vail Commons). There is a request for a tot lot and trail area, restroom and picnic shelter on the site. This ideas could apply to all three site schemes. Andy Knudtsen, Housing Planner, summarized the staff memorandum. He said the key feature is the view is maintained and open. He explained the benefits and concerns of each concept and highlighted the next steps to be taken. Mayor Rob Ford asked the public for their comments and questions. Byron Brown, a West Vail resident for 36 years, has lived in a house adjacent to and above the manager's lot site for 28 years. He was a Realtor at the time representing the seller of the lots. He said it was correct in what the zoning was at the time. He also explained that little or no park areas have been developed in this area. This area needs a good park for the neighborhood. His views are to the east. He wants the Town to buy the Timberridge condominiums to help solve the housing problem. The cost will be similar to build on this lot as it would be to buy Timberridge. He stated if the Town adds up all the dollars being spent for housing it will be in the millions. He expressed that when the land was sold they were hoping for a park. He doesn't want eight units, it should only have four to six units. He wants the trail to go somewhere, it needs a connection to the north trail or a bench area and put the trail on the east end of the site. Mayor Rob Ford said they are in agreement with the Timberridge concept and there have been ongoing conversations. Kent Rose, a West Vail resident, said the original intent was for six units. He is on the Board for the Upper Bogle River Sanitation District and is pleased about the Red Sandstone lottery. He wants to have lights on in his neighborhood. He said that all the plans show that both a park • 5 Vail Town Council November 17, 1996 Meeting Minutes and housing are viable on this site and approved of the concept of both. Dawes Wilson, a member of the Board of Directors from the Vail Commons Resident's Association, supports the Council in helping others to be able to afford housing and a park in West Vail Withou# help in owning at Vail Commons, Vail would have bst many working community members. A less transient community is a safer community. Visitors benefit for more committed community residents. He supports employee housing on the ArosalGarmisch site. Jeff Christianson, lived on Chamonix and Garmisch for 10 years, and feels traffic is an issue. There are dangerous curves and feels that Chamonix Lane needs to be widened to handle increased density before moving forward on this project. He is not against employee housing but feels safety comes before housing. Tom Steinberg was a past Council member when the lots were bought. He stated the primary purpose was to buy the lot for affordable housing. His only regret is that it should have been occupied years ago. Stephen Kurshner, on behalf of the Eagle Valley Affordable Housing Association, stated a common goal is in having a voice to find more affordable housing valley-wide. The Association wants to thank the current Council for going ahead with housing and wants them to continue to speed up the process. The dramatic need and number of people who need housing. On a personal note, he said the process on accommodating bath housing and a park are done and likes Concept B (WolfflLyon concept). Fitz 1=iztgerald, President of Sunlight North Homeowners Association, agrees that the project should go through and likes Concept B. He feels Chamonix needs to be widened and agrees with Council. He lives next to the site and wants affordable housing on the site so the "worker bees" can afford to live in this valley. Diana Donovan, a Vail resident, stated she was a member of the Planning and Environmental Commission (PEC) when this site was bought. She feels this is a RETT parcel since RETT funds were used. She explained that Vail Commons had already been approved and the Common Ground process resulted in the Open Lands Plan. She said Common Ground #ried to do too much in too little time, the existing zoning and allowed uses were never mentioned. The priority of open spaces protection was passed with 91 % of votes. She supports affordable housing but not at the sacrifice of open lands. Jerry Rulibaugh, did a survey of the neighborhood at Vail Commons. 100% found living at Vail Commons is positive, all the units are occupied. The number of people living in two bedroom units is generally 2, 75% use the buses in winter, and most socialize with their neighbors, 62% are involved in volunteer work, 100% are involved in athletic activities, and 72% are interested in other housing opportunities. There is a restaurant manager, there are several ski shop employees or owners, 5 teachers, 2 police officers, 4 accountants, 5 restaurant and bar managers, etc. and 55% make $30,000-$40,000 per year. • ~ Vail Town Council blovember 17, 1998 Meeting Minutes Dick Cleveland, a West Vail resident on Arosa drive, stated the consensus was a maximum . number of units of eight. The site should dictate the number of units. He is disconcerted that the charge to the architects was eight units. He feels six units is the maximum number of units that should be on this site. He said to give people decks and outside areas, preserve the park, and have less man-made park equipment. He supports affordable housing in the neighborhood and wants lights on in his neighborhood again. Kathy Langenwalter, a 22- year Arosa Drive resident, felt that housing on this site is appropriate. She said six units are more appropriate than eight. She doesn't feel any one of the proposals is right on the money. She said certain aspects of each plan should be integrated into a better plan. Lou Meskimen, a resident at Pitkin Creek, agrees with Kathy Langenwalter and Dick Cleveland. The Council should be open for different concepts and differen# zonings on this site. He would like to see less density. Small one bedroom units for a single person is most needed. He wants to see more concepts with less density. Ron Jones, lives on Garmisch, adjacent to the park, said he agrees with Byron Brawn. He said that Time Magazine had an article about haw corporate welfare perpetuated dependency and distorted the economy. It is unfair for the neighbors to give up a park, dependency creates more dependency and distortion of the economy. This is an open market. He agrees with the analysis to make something cost effective. Why is the Mountain Bell site not being considered? Fifty-six acres is a better economy of scale, it's close to town, and an overpass bridge could be built. The building(s) could be tiered into the hillside. The employees could walk to town. This site would help reunite the community. He felt the Common Ground process was orchestrated. Thanked Council member Mike Jewett for his democratic leadership. Flo Habernicht, a West Vail resident, is renting a house to a Vail Resort employee. She objects to this process and objects to the Common Ground process. She was at a meeting in early October where she was offended by the facilitator because she does not feel the process was done with openness. Jess Kirshcner, participated in the public meetings and applauds the town staff and Council for allowing the community to be involved. He likes Concept B, and supports Council in moving forward with affordable housing. Brett Young, a resident on Arosa Drive, is concerned with traffic, it's dangerous and narrow. The second concern are the dogs. Approximately 50 dogs are taken to the manager's lots every day, there is no other place for open space and feels some of the ideas have been farce fed and putting stress on the neighborhood. Ellen Miller, a Vail Commons resident, is thankful to Council for the work and tenacity on the affordable housing process. She extended an invitation to an open house at Vail Commons. One of each type of unit will be open. She wants to see other people have the same opportunity she had in obtaining affordable housing in Vail. 7 Vaii Town Council Na~ember 17, 1998 Meeting Minutes Sally Jaclcyl, wanted to say this process doesn't need to be so difficult. Putting housing on park land makes it controversial. Part of the land was purchased with RETT funds so it should be left open space. The Council had no right to purchase this lot with RETT funds. She will fight to keep the Common Ground process going, more time and effort needs to be spent to make it work for everyone. What happened to the 82 alternatives from that process? No one else has taken these seriously. She said before taking away open space and parks, look at the alternatives. Save the parks and build affordable housing, the Town doesn't have to take away parks to get affordable housing. Guy Ayrault, stated each of listed sites were to be considered for housing sites. Zero density is meaningful on this site. Also, #here have been no cost estima#es on this concepts and he suspects the cost is substantial for each design. Any decision to go with any concept is premature without cost estimates. Wants a Town study for housing should be done before going ahead with this project. He doesn't see any affordable housing differences between each community in Eagle County. Past Town Council's stated parks and open space are important and before sacrificing parks, look at other issues and alternatives. Carol Heimers,a representative of the Glen Lyon Homeowner's Association, stated she welcomes affordable housing and has asked for it in their neighborhood. She wan#s to see housing under $100,000, $190,000 is not affordable housing. She suggested they can lower costs with "sweat equity". Neighbors need to be able to comply with the RETT laws, additional conversations need #o be discussed before moving forward. There is a great need to solve housing and preserve open space at the same time. Dennis Jones, wanted to express the process is flawed but he spent three years working with the process and commends Council for continuing the process. He wants Council to consider studio units and one bedroom units. He said to use natural features of the site for the park. If he was a Vail Commons homeowner he would be insulted to be inferred to be a welfare recipient (per comment from Ron ,!ones}. Karen Scheidigger, a resident of West Vail since 1969, objects to any housing to be built with RETT funds. This lot is supposed to be for a park. She is not against affordable housing, but wants Council to explore other avenues before building on open space areas. There is only 5.9 acres to this area. All other parks in Vail are bigger, with an average of 8.59 acres each. She says there are lights are on in the neighborhood and said over 10D neighbors have petitioned to have this site stay a park. Shawn Benaugh, a Fire Department officer down valley, said if we can't afford housing in communities that are served, major incidents occur and it takes a longer response time. Most fire fighters cannot afford to five in the community they serve. He said to give this thought when considering a need for affordable housing. Diana Donovan, said she wanted to make a correction, the park was represented to be park back then so they could use RETT funds. This is not the only way for people to own their own home. The Council needs to look at alternatives, there are so many other ways to own your awn home. $ Vai! Town Councii r~lovember 17, 1998 Meeting Minutes Suzanne Mueller says it is necessary to have affordable housing but do not use open space to . do it. Kris Long, an RN at the hospital, stated she can't begin to own her own place. A big issue is in the winter, there are many times there are people who work 12 hours because others cannot get to the hospital. There is a great need to be able to afford to live in the same community regardless of road conditions. A Break was taken at 9:45 pm The meeting was back in session at 10:00 pm Counci! member Kevin Foley said a lot of concerns have been addressed regarding this site. He said RETT is not an issue per Tom Moorhead. Sidewalks need to be addressed in the neighborhood for safety, cast is a concern and wants more information. People have said there are other issues and considerations and feels it should be addressed monthly by Council. He likes eight units but if six is what is necessary then so be it. He also likes Kathy Langenwalter's idea of meshing concepts. Council member Ludwig Kurz stated we all need to bear with each other and felt the meeting was productive and almost civil and stated this is very much appreciated. If integrity is to be questioned it is Council's integrity not the town staff's integrity. He said staff has done a great job. He feels the Town needs more employees and better employees. The process has never been perfect but the process has been fair and honest. Everyone has worked hard to come to consensus and conclusions. Council has listened to the neighborhood, and feels an obligation to listen to the rest of community as well as the neighborhood with regard to affordable housing. He has [istened to the overall sense of the community and have heard the individiual neighbourhoods concerns in the area. A number of people have stood up and asked about other sites and alternatives. Other areas are being considered and Council will continue to work in those areas. Council is looking at other opportunities and time is of the essence and they cannot wait for some of these opportunities to come to fruition. Timberridge is essential but it will take time. That is the direction council is working toward. He feels the density of the site is most likely served with six rather than eight units with one curb cut instead of two, to allow for more open space and park. Council is doing both a park and affordable housing and we are not sacrificing one for the other. There will be heartaches and issues and concerns but Council is being responsible for the whole community. He agreed with Council member Kevin Foley that Council step back and site the units as best as they can and direct staff and designers to go forward with a better plan. Council member Mike Jewett, stated going after six units was waste of Council's and his time. When he looks at the big picture, at housing done in the past, this is a lot of brain damage for so few units. He doesn't understand why the Council is moving forward until other lawsuits are done. He feels Timberridge is the next step and to look to the neighborhoods to help use RETT funds. There are other opportunities such as buydowns. He feels this does political damage to the Town. A petition drive is dividing the town to require a vote before anything goes forward. The Council should be looking at bigger sites with more units like the Mountain Bell site, the Ruins in the Cascade area, and Timberridge for the most "bang far the buck". He said the • g Vail Town Council November 17, t998 Meeting Minutes Council is spinning wheels going after these units. One hundred to 30d units on the larger . parcels will help bond the community. His position is to look at other alterna#ives before proceeding with this site. Council member Sybill Navas said her recollection is that Council member Mike Jewett fought Vail Commons tooth and nail and that it was not a big enough bang for the buck. There are no longer any large lots available in town. She agrees with Council member Ludwig Kurz on trying to balance bath sides of the issues. She responded to Sally Jackle's statement of "do no harm" by saying it doesn't mean to do nothing. Risk is part of decision making. In her heart she feels they are doing the right thing. With regard to this site, she said it is better suited to six units, and said to address safety and cost. Whateve we do, the park needs to be sited for the neighborhood not just the people around it. There needs to be additional discussion on the type of units and maximize park area on site. Council member Bob Armour stated he hears the safety issue and has nothing profound to say. A lot of good things have been said and appreciates all the points of view made. All points are valid. He thinks there should be six units with townhome scale behind the town manager home and the park should have an active and passive area, restroom, meditaiton area, open fawn area, grass area (112-1 acre}, collection facilities far dogs, and a connection to the north trail. Council member Mike Arnett stated he agrees with the traffic concerns, the intent of the purchase was an either or situation from the June 10, 1998 meeting. This is not strictly a RETT issue. This is a creation of a park and a dire need response to housing. Trappers Run is a designa#ed open space area outside the West Vail residents door. He agrees with Kathy Langenwalter that there are good parts of all three concepts. He feels that keeping housing to one end with six units is more appropriate for the site. Mayor Rob Ford thanked everyone for their input. He pointed out that this is how the process is supposed to work, come together, listen to all sides, and be polite and respect each other. The Council has continually tried to keep the dialogues going and it is unfortunate that when it doesn't go their way the dissenters go the lawsuit way. He stated if the people don't feel their elected officials are doing their job it's their duty to elect others who will do it their way. We all want to have a successful resolution but everyone needs to be involved, not just the neighborhood concerns but the community concerns. He wants everyone to take the time to educate themselves. There are a couple of issues to decide. The number one issue is density and secondly, to site planning the park elements and layout of the park. Council member Mike Arnett made a motion the density of the site be six units, and the motion was seconded by Council member Bob Armour. Council member Bob Armour stated Council should look at some other projects. There is keen interest in two bedroom units, or single units as Lou Meskimen stated. What configuration should be discussed and look at the demand. Council member Mike Jewett spoke against the motion saying it was similar to the Vail Commons motion. This was property was purchased with RETT funds and he canno# support this motion. Vail Town Council November 17, 1998 Meeting Minutes Council member Ludwig Kurz stated he is taking a position that the RETT has been looked at by staff and attorney's have cleared this project for housing. His reason for going to six units instead of eight is because the site is better suited to six units. A vote was taken, and the motion passed, 6-1, with Council member Mike Jewett against. Council member Bab Armour stated they needed to discuss the road cut issue, one road cut or two in#o the property. He said one street cut is more desirable than two, there is less asphault and more economy than two cuts. Council member Bob Armour made a motion to approve one street cut and the motion was seconded by Council member Kevin Foley. Council member Kevin Foley said they need to look at the number of parking spaces (1-2) for the park. A vote was taken, and the motion passed, 6-1, Council member Mike Jewett against. Tom Moorhead, Town Attorney, said ante these decisions are made there are other issues and decisions to be discussed. At this time, Council is giving staff direction on clearly defined processes that they need #o be going through. Council member Bob Armour commented that there could be a small active component and restroom and a passive component to the park. He defined the difference of the two for Council . member Sybill Navas. Council member Mike Arnett stated the design of the park should be left up to designers of parks that do this for a living and said he would rather give it to Todd Oppenheimer and Greg Hall. Mayor Rob Ford asked if staff had enough information to go forward and said they will table the park restroom issue at this time. A question was asked by a community member about whether the restrooms at the other parks were left open or were they locked. Todd Oppenheimer, Town Landscape Architect, said they are generally left open over night and there has never been any problem in past. The sixth item on the agenda was the Town Manager's Report. There was nothing further to report. Council member Kevin Foley thanked Georgie Manzanares for her years of service to the Town. Vail Town Council November i7, 1998 Meeting Minutes As there was no further business, a mation was made by Council member Mike Arnett to adjourn the meeting and was seconded by Council member Bob Armour. A vote was taken and the motion passed unanimously, 7-~. The meeting was adjourned at 10:40 p.m. „«~y11411flIF1lrllJJlJry ~~\`,~~~p~Jf~1 OF rq`.,,~~, Respectf ly submitte , - ~~~F, Rob`Ford ~'~,, ~ Mayor ATTE '''~%~ CJO[JpI~IA~,~~"v~~~`~ V~gr~lei onaldson Town Clerk 2 Vail Town Council Minutes October 6, 1998 VAIL TOWN COUNCIL -MINUTES • TUESDAY, NOVI=MBER 3, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 3, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Guy Ayrault, a Donovan Park representative, said there has been construction equipment and workers in the Lower Bench of Donovan Park to make a parking lot. He stated that use of the park as a parking lot requires a conditional use permit. In the past the Town has used the lower part of the park for construction parking, and the neighborhood has tolerated this use in the past. The homeowner association want to know in advance when permits for the park are issued. • Mayor Rob Ford stated an ordinance was passed same time ago to allow for special uses in several areas for the 1999 World Alpine Championships ("`99 Championships"}. This area of the park is a satellite zone for parking for the `99 Championships only. Bob McLaurin, Town Manager said the Town Council passed a specific ordinance for the '99 Championships #o allow for additional parking, special events, and liquor licenses above and beyond the current regulations far the time frame of the `99 Championships only. Joe Staufer, a business owner, asked that the noise ordinance be reviewed again, and stated staff should disallow outdoor music in residential neighborhoods. He does not think outside speakers are acceptable and wants outdoor music prohibited in residential neighborhoods. Tom Talbot, an East Vail resident, said he feels that families need larger places to grow. He encouraged the Town Council to pass the ordinance to increase Gross Residential Floor Area (GRFA} so families will no# be forced out of Vail. He feels Vail is a good place to raise a family, however it is not economical or inexpensive. He also said he doesn't want the provision in the ordinance that states condominium associations members have to agree 100% to add GRFA all the condominiums in their building at the same time. The second item on the agenda was the consent agenda: A. Approve the Minutes from the meetings of October 6 and 20, 199$. ~ Vail Town CounCi] Minutes, November 3, ~ 998 Council member Bob Armour made a motion to approve the minutes from the meetings of • October 6, 1998 and October 20, 1998, the motion was seconded by Council member Sybilf Navas. A vote was taken and passed with unanimous approval, 7-0. B. Ordinance No. 15, Series of 1998, second reading of an ordinance amending Ordinance No. 25, Series of 1992 concerning the Town's sales tax revenue refunding and improvement bonds, series 1992B. Council member Bob Armour made a motion to approve on second reading Ordinance No. 15, Series of 199$, the motion was seconded by Council member Michael Arnett. A vote was taken and was passed with a vote of 6-1, Council member Kevin Foley against. The third item on the agenda was first reading of Ordinance No. 16, Series of 1998, an ordinance amending Sections 12-15-4 (interior conversion} and 12-15-5 (additiona! GRFA) of the Town of Vail Municipal Code regarding the implementation of additional GRFA (25Q) and the interior conversion regulation in multi-family structures, and setting forth details in regard #hereto. Dominic Mauriello, Tawn Planner, explained the Vail Town Council directed staff to prepare text amendments to the Town of Vail Municipal Code regarding the implementation of additional GRFA and the interior conversion regulation for multi-family structures in the Town of Vail . The Council express purpose of the amendments was to create consistency in the implementation of • the GRFA regulations among all dwelling unit types and to allow greater flexibility in the use of GRFA in the multi-family zone districts. This ordinance is the same ordinance as last meeting, no changes have been made. The Planning and Environmental Commission (PEC} recommends denial of section 12-15-5. This ordinance is not an end- all solution but additional changes can be made in the future. Mayor Rob Ford asked if the ordinance allows exterior conversions to multi-family units.. Dominic stated this ordinance allows for exterior conversions, however, the home owner association approval would need 1Q4% of the homeowners approval. Council member Bob Armour asked Dominic to explain the PEC denial of section 12-15-5. Dominic said there needs to be consistency between multi-family and single-family zoning requirements, The same incentives as the ordinance regarding Lionshead should be used and allow additional density Council member Mike Arnett stated this ordinance will not be the end-all, cure-all. However the ordinance does take a step in the right direction, .even if it's limited. There is no guarantee that a additional GRFA would be granted, the applicant would s#ill be guided by the current regulations. Rod Slifer, a Vail Village resident, said he is in favor of the ordinance. He lives in a building with a mix ofmufti-family and commercial use and this ordinance would be helpful. He feels it would • 2 Vail Town Council Minutes, November 3, 1998 be a negative if the requirement that all homeowners have to agree at one time when all • homeowners may not want to do it at the same time. Dominic said the ordinance stated 100% of the homeowner's acceptance would be needed and it would be a one time event.. Rod Slifer stated that if a new owner came bought in one to two years later, they wouldn't be able to use this ordinance. Further discussion ensued. Jim Lamont, representing the East Village Homeowners Association (EVHOA), stated they are in support of the ordinance for interior and exterior conversions. This ordinance provides a beginning for multi-family buildings to undertake the redevelopment process. The EVHOA is concerned about community-wide redevelopment. Suzanne Mueller, thanked the Town Council and is in support of this ordinance. She hopes there are not too many hoops to jump through in the process. Council member Mike Arnett stated that one of the concerns is keeping architectural integrity . Mark Smith, representing the Colorado West Mental Health Center, stated they have office space in the Lionshead Parking Structure, and thanked the Council far the space and if this ordinance is passed that they may be able to utilize space available elsewhere. Council member Sybill Navas made a motion to approve on first reading Ordinance No. 16, Series of 1998, the motion was seconded by Council member Mike Arnett. Further discussion ensued. Council member Bob Armour stated he would be voting against the ordinance because the ordinance will not work and doesn't want to approve it when there are still changes that need to be made. Council member Kevin Foley said he has spoken with several people this ordinance will affect and they feel this will help. Mayor Rob Ford stated Vail has lost quite a few people because they couldn't expand their GRFA. He recognizes this isn't the best ordinance but said it is also a step in the right direction. Council member Sybill Navas said additional tools will be necessary to make this work. Council member Ludwig Kurz agreed. A vote was taken and was passed, 6-1, Council member Bob Armour against. The lfourth item on the agenda was Resolution No. 11, Series of 1998, a Resolution approving the Law Enforcement Assistance Fund {LEAF). • 3 Vail Town Council Minutes, November 3, ~ 998 Greg Morrison, Vail Police Chief, explained the Vail Poiice Department (VPD} applied for and . received a grant for extra overtime and supplies for the VPD for DUI enforcement. The police can go to local schools for education, enforcement and patrolling of the streets for DUI's and overtime to assist in emergency drinking related issues. The grant starts in January, 1999 through December, 1999 and the Town Council is requested to approve the resolution approving the term, conditions and obligations of the LEAF contract. Council member Bob Armour wanted clarification regarding the need of officers to be used during usual daily routine services. Council member Mike Arnett asked about the numbers of arrests for DUI. Chief Morrison said officers on DUI duty will be used for DU1's, however, it doesn't preclude them from assisting other officers if the need arises. The numbers of arrests are down and the reduction was due to a lot of footwork and the presence of the VPD in the Village. Some of the drop in numbers may be due to education but feels this is not the case because the accidents have not dropped. Counci! member Sybill Navas asked if there would be an impact on overtime and would there be a need for additional officers. Chief Morrison stated they are fully staffed and doesn't feel there would be a need at this time. Council member Bob Armour made a motion to approve Resolution No. 11, Series of 1998, the • motion was seconded by Council member Ludwig Kurz . A vote was taken and was passed unanimously, 7-0. The fifth item on the agenda is the public hearing of the first draft of the Lionshead Redevelopment Master Plan. Dominic Mauriello, Town Planner, stated this presentation of the Lionshead Redevelopment Master Plan is presented to receive formal public input. He explained that there was an Open House last Thursday at the Vail Library and they received good public information and staff and consultants are working them in to the document. There has been extensive input from the Design Review Board {DRB) and staff will have to revise the DRB guidelines. Because of the extent of the revisions being made, staff wants to revise the schedule to accommodate the changes and move the schedule back approximately one and one-half weeks. The Lionshead Master Plan will be presented at the November 10 and 17, 1998 afternoon worksessions to view graphics and return to DRB on November 18, 1998, and PEC on November 23, 1998 for final recommendations and back to Town Council on December 1, 1998 for final approval. Mayor Rob Ford reiterated the schedule for the public. Ethan Moore, Design Workshop consultant, made a detailed presentation to Council of the Lionshead Mas#er Plan. Mayor Rob Ford asked how the public could get a copy of the Plan. 4 Vail'FOwn Council Minutes, November 3, 1998 Dominic said the Lionshead Master Plan is on the Town of Vail Internet site or they could go to . the Community Development Department for copies. However, Dominic reiterated there were going to be so many substantial changes that he recommended people wait until after the Nov. 17 meeting to get a copy of the Plan. The concept of the plan is to connect the Lionshead area from east to west, starting on the east side from the Vaii Civic Center complex and Dobson Ice Arena. Also part of the plan is to realign the parking structure to clean up the parking structure entrances and add drop off areas. Council member Mike Jewett asked about a time line for the construction of the Civic Center. Ethan stated there is no time line but there will be a priority list. Council member Mike Jewett stated there is concern that there are a number of meetings that the public is not involved in and there should be no private meetings. He is opposed to any meetings without the public being invited. Council member Bob Armour asked Ethan to explain the north east corner of the Civic Center area. Ethan stated that would be a delivery service area and homeowner access to the Vail In#ernational building from the Frontage Road. Council member Sybill asked about the grading in that area. Ethan stated it is manageable, the gradient is high but not as high as from the Meadow Drive area. This grade is a 5% grade from the Frontage Road. Council member Ludwig Kurz asked about the square footage of the Civic Center. Ethan said is was slightly larger than Dobson Ice Arena {approximately 50,000-60,000 square feet). He said concerns from neighbors at the Thursday meeting at the Library were about their views being obstructed. The connecting facility from the Dobson Ice Arena to the Civic Center building would be a one to two story maximum height building. A transportation firm did an impact study on the Frontage Road. This model represents one option. There is no accelerationldeceleration lane today at the parking structure, this plan represents these lanes being added at a future date. The Frontage Road will need to be improved to handle the improvements of Lionshead. The retail) housing component of the Lionshead Parking Structure would be two to three stories tall. Council member Ludwig Kurz asked if there was opportunity to add one to two decks of parking. Ethan stated there is that possibility. Council member Sybill Navas asked about the information booth now at the parking structure. Russ Forrest, Community Development Director said the opportunity to maintain the facility still exists. 5 Vail Town Council Minutes, I~overnber 3, 1988 Council member Sybill Navas wants to know if this item should be addressed now. • Ethan stated the information booth would be integrated into another structure somewhere else because of problematic traffic concerns. Jim Lamont, representing the EVH~A, suggested the information booth could be relocated at the skier drop off area on the North Day Lot Center. Council member Ludwig Kurz wanted clarification of the renovated buildings. Ethan explained the core area Lionshead Arcade Building, parking s#ructure in further detail. This plan would increase the pedestrian environment fora "Vail Village "feel, with a strong north/south connection from the North Day Lot wi#h a well defined transition. He also said there is usable public space at the ski yard. Council member Mike Jewett asked about improvements on Forrest Road. Ethan stated there were no changes on the south side of Gore Creek in the plan. Council member Ludwig Kurz wanted to identify the buildings by name. Ethan stated this will be on the final graphics. Council member Kevin Foley asked how the plan works with the view corridors. ]rthan said there are presently five view corridors. The view corridor by the retaillhousing area would not be changed. The second view corridor would not be changed height-wise but would be narrowed. The North Day Lot transit site view corridor would also be narrowed but the balance of the view corridors would be maintained. The heights potential average is 71 feet or five stories to six stories tall. The height is within the architectural design guidelines. Ethan stated there is an issue regarding lack of connection at the west end of the Lionshead Mall to the Marriott Hotel area. There is a need to create that connection at the Concert Hall Plaza building by moving the transit bus stop and a need to formalize the pedestrian walks in the west area. Also, a key component of the plan is the north mall pedestrian portal on the North Day Lot to allow for busses, skier drop off, etc., the information center could be placed at the North Day Lot visitor center. At the west end of Lionshead, near the Vail Spa building, there could be a possibility for a business office building. He also explained that additional employee housing and high end units west of the Marriott were possibilities, as well as employee housing near the Vail Resorts maintenance yard. There is a possibility of 300 seasonal employee beds. Council member Mike Arnett asked about a parking component on the west end and a need to address the delivery and loading system. Ethan said that there is a parking component under the new plan but it's very expensive. Mayor Rob Ford stated the Council is evaluating this Master Plan so that potential development could happen. New rules and parameters will need to be in place before any decisions of • 6 Vail 'raven Council Minutes, November 3, 1998 development can be made. Ethan stated the Master Plan does not constitute automatic approval. Development plans will still need to go through the Town's approval process. Russ Forrest stated that November 10, 1998 is the next scheduled public input date. Jim Lamont, EVHOA, wanted Council to know that any comments are made as constructive criticism. He had accolades for the team for the initial plan and process for comments. He also thanked the Council for placing the Lionshead Master Plan on the Internet. He handed out the comments he had regarding the issues and changes he would like to see. He feels progress is being made and the plan is evolving in a positive direction. General concerns are the Civic Center site, view corridors, allowable height needs to be reduced over the parking structure. Also, the bridge on the open space tract, near the tennis court stream tract, should be removed after the upgrade of the big bridge, and restoration of the area near the bridge between residential and skier bridge needs to be done, design guidelines aimed at new construction and their needs #o be a way to incentivise redevelopment of existing condominium buildings. He further explained that any employee housing proposed should be on-site housing as much as possible. No new housing units should be allowed on town-owned land, zoning concepts to change the Commercial Core II (CC11) zoning to allow for greater density, particularly the west end, the zoning language currently states it should used for parking. The parking lot has be to maintained and not taken away, service access to Vail Mountain needs to be maintained and managed, a cost analysis is needed, the South Frontage Road design has too much asphalt and not enough landscaping, the facade of six stories off of the Frontage Road is too much, there needs to be a lot more refinement, the interconnect to Vail Village is a concern for residential neighborhoods, and there are height concerns. He looks forward to working with all parties. Dominic Mauriello stated Jim Lamont has been very beneficial to this process. Art Abplanalp ,legal counsel for seven property owners in Lionshead along West Forest Road, stated the principal concern for these neighbors is this area is caught up with the Lionshead redevelopment plan. He stated the areas south of Gore Creek are residential areas. The property owners are concerned the covenant to keep the Vail Resorts properties open space is negated in the plan. He stated if the Town accepts the Lionshead Master Plan, it invites this area to be developed. The property owners do not want the tennis court area developed. There is also a concern with Section 3.2.6 and would like to see this part of the plan removed from the Lionshead Master Plan. He wants a commitment that the covenant of keeping it open space be added if kept in the plan. Council member Mike Arnett recalled a work session meeting that he requested this area be removed from the Lionshead Master Plan. Russ Forrest stated it was discussed in regard to height. Council member Mike Arnett stated it wasn't earmarked for development. Mayor Rob Ford stated that his understanding was this ground was not owned by the Town, the zoning is Agricultural Open Space and Vail Resorts would have to go through the zoning 7 Vaii Town Council Minutes, November 3, 1998 regulations to change this proper#y, Art Abplanalp said this was not true, the covenants would have to be changed by the Town also, and said it requires a covenant change as well as zoning changes. He said the Town of Vail does have the power to stop development on this property. Council member Mike Jewett stated he had asked Ethan earlier on in the process of the intent to change this property via the Lionshead Master Plan was intentional. Mike said the intention of the council was not to change the zoning of the property or the intent of it. Art Abplanalp stated the text needs to be changed to coincide with the diagram shown. Council member Mike Jewett stated this needs to be removed from the master plan. Russ Forrest stated the wetlands area near Gore Creek is being conveyed from Vail Resorts to the Town. Dave Corbin, representing Vail Resorts, stated he has no objection to removing this from the Lionshead Master Plan. He said height was a past issue and for Council to consider to land use, the existing tennis courts are out of character for the area. Are they representative of the residential area? He will be back in the future when Vail Resorts get to this property in the future. He stated that land use regulations need to be addressed in the future and that there was no need to wage war aver this property. Bill Anderson, a Lionsquare Lodge representative, thanked the team for their efforts, and stated there are still concerns about traffic and pedestrian access, GRFA issues are needed to incentivize older buildings, and he encouraged everyone in the community to band together to get the plan worked through and approved. Rob Levine, general manager of the Antlers Condominiums and on behalf of Gary Boris, President of the Lionshead Merchant Association, thanked the Council and stated they are in support of the master plan, even though it's not perfect. After working for 1 ~ plus years in Lionshead, he has more confidence now that there is light at end of the tunnel and it's not a train. Geoff Wright, representing Destination Services and Landmark Properties, expressed gratitude for the effort and process. Their concerns are the average maximum height was 82.5 feet, setbacks, and doesn't want stepbacks included, North Day Lot and the transportation Center is a concern, and it evolved into more than they originally envisioned. Also, additional impacts to their properties is a great concern as well as security. A covered transportation area is needed, security is an issue and the entry to the Landmark Building needs to be addressed. Additionally, infill the building at the north end of the plaza between Landmark and the Lifthouse is a concern that it will impact views. Nicole Hoffman-Ewing, manager of the General Store and the Rucksack, asked about the employee housing in the Lionshead Parking Structure. Russ Forrest explained there was no set density or number of beds yet. Dave Corbin stated that the Vail Resorts property employee housing could have a possibility of 8 Vail Town Council Minutes, November 3, 1998 • n LJ • 4Q0 seasonal beds in the west end employee housing area. Nicole is happy to see it finally happening and wants the Lionshead Master Plan be implemented. Further discussion ensued regarding the height of the buildings. Council member Mike Arnett clarified how the height stepbacks work. Council member Mike Jewett asked Russ Forrest to get with Geoff Wright to go over the height in more detail on a one-on-one basis. Dominic stated the stepbacks make it difficult to reach the average height of 79 feet let alone the maximum height. Mayor Rob Ford thanked everyone for coming into discuss the issues and reminded them of the upcoming revised meetings. The sixth item on the agenda was the Town Manager's Report. There was nothing further to report. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and was seconded by Council member Bob Armour. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 9:30 p.m. ATT T: ~± L elei onaldson own erk Respectf submit d ,•1~1 Roby Ford ~o~y~a ~~ ~s„'~~~' ~° ~l ~ ~ .:.a , ~. %~i..~~QE df~ P.`a 9 Vai! Town Council Minutes October B, 1998 ~~~k~ PUBLIC NOTICE li VAIL TOWN COiJNCIL MEETINGS Tuesday. December 8. 1998 Work session .............. ___ HAS BEEN CANCELED • • Sign language interpretation available upon request with 24 hour notification. Please cai1479-2332 voice or 479-2356 ~'DD for information. ~~WN OF YAZL~y 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA AD1t15ORY December 2, 1998 - Contact: Suzanne Silverthorn, 479-211 ~ Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS iFOR DECEMBER 1 Work Session Briefs Counci! members present: Armour, Arnett, Foley, Ford, Kurz, Navas --Information Update Councilmembers were briefed on the following: the upcoming Town of Vail Christmas party will take place Dec. f i at the Kaltenberg Castle Brewery in Lionshead; ahalf-day Town Council retreat has been scheduled for Jan. 4 to be facilitated by Barbara Chaffee; and the Dec. 8 Council work session has been cancelled due to lack of agenda items. --Council Reports Kevin Foley, who represents the town as chairman of the Eagle County Regional Transportation Authority, said the Eagle County Commissioners would be reviewing a list of items included in a prioritization of Eagle County transportation projects on Dec. 14. Foley asked fellow Councilmembers to review the list and to provide input to him for the upcoming discussion. --Other Michael Arnett inquired about the status of development of a town policy on employee generation. Arnett wondered if it shouldn't become part of the Lionshead master plan. Sybill Navas complimented the town staff for the appearance of the Christmas lights throughout town, especially in the main roundabout and in front of the Village parking structure. Kevin Foley asked whether two organizations, the United Firefighters Association of America and the American Veterans Network, were legitimate nonprofits since they have been heavily soliciting Vail businesses for donations. The solicitations will be referred to the Vail Police Department. Jim Lamont, on behalf of the East Village Homeowners, asked for consideration of an open editing process to prepare the Lionshead Redevelopment Master Plan document for final consideration. --Executive Session on Personnel Matters and Land Acquisition The Council then moved to executive session to discuss personnel matters and land acquisition. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Kurz, Navas (more) ~~~ RECYC4E0 PAYER Add 1/TOV Council Highlights/12-1-98 --Citizen Participation The Council heard from Tom and Ffo Steinberg, longtime residents of the Galf Course neighborhood, who expressed concerns about the degree of construction activity in Ford Park. Although acknowledging their awareness that a temporary stadium was being installed at Ford . park to.be used for the opening ceremonies during the World Alpine Ski Championships; the two expressed concerns about the magnitude of the project (installation of pylons, concrete, etc.) and the lack of efforts to keep the Ford Park recreational path free of mud and dirt. In response, Town Manager Bob McLaurin expressed the importance of having the opening ceremortles in Vail and that the area would be completely .restored following the Championships, --Supplemental Appropriation The Council voted 6-0 to approve first reading of a $70,200 supplemental appropriation to the 1998 budget. The measure added $200 to the Booth Creek bond fund and $70,000 to the town's health insurance fund. For more information, contact Finance Director Steve Thompson at 479-2116. --Building Code Updates The Council voted 6-0 to approve firs# reading of an ordinance that would bring the Town of Vail's building codes into compliance with the most recent editions of the national standards for model building, fire, electrical, mechanical and plumbing codes. For more information, contact Gary Goodell, the town's chief building official, at 479-2321. --Sale of TOV Land on Rockledge Rd. to Adjacent Property Owner The Council voted 5-1 (Foley against).to approve first reading of an ordinance that would authorize the sale of a 24-hundred sq. ft. town-awned parcel of land on Rockledge Rd. to adjoining property owners, Paul and Wendy Raether, for $94,774. The action represents what is intended to be the first of several land transfers on Rockledge Rd. with a potential return to the town of $1.4 million--all aimed at addressing private encroachment issues on what used to be Forest Service land. In 1995, the Town of Vail took ownership of those properties, along with 10 other parcels totaling 62.2 acres from the Forest Service in exchange for three like-valued Town of Vail properties, including the 40-acres Trapper's Run parcel in West Vail. The intent of the exchange was to remove Forest Service lands from the town's boundaries, to create a buffer between Rockledge and the forest, and to reduce the likelihood of private exchanges of .Forest Service lands in and around the Town of Vail. In voting to approve the ordinance, the five councilmember$ agreed to modify the legislation by striking a provision that allocated proceeds from the sale of the property to the Town of Vail housing fund, as outlined in aCouncil-approved resolution accepting the recommendations from the Common Ground community planning process. This, after several citizens expressed concerns about the involvement of Real Bstate Transfer Tax funds in the acquisition of Trappers Run. In voting against the measure, Councilman Kevin Foley said he thought the town wasn't getting "top dollar" for the land. During discussion, the Council heard from Tom Steinberg, a former councilman who served as a catalyst in initiating land exchange discussions with the Forest Service in the early 1990x. Steinberg provided a historical perspective regarding the need for the boundary adjustments, calling Vail's original lot lines a "rats nest." He also urged the Council to remain firm on its original agreement with the Forest Service as to how the properties were represented. He said it would be wrong for the town to fall back on its word due to new complaints or concerns raised by the community. Also yesterday, the Council heard from Diana Donovan who said because the sale would allow the buyer to add more square footage to the adjoining property, the sale represents a transfer of development rights which weren't intended under the framework of the land exchange. In response, Town Attorney Tom Moorhead said the transaction would not represent a transfer of development rights, but rather would create a larger lot size which therefore has additional development rights attributed to the increased size of the lot. Donavan (more) Add 2/TOV Council Highlights/12-~-98 also raised the issue of the role of the Real Estate Transfer Tax fund within the farad exchange. For more information, contact Russell Forrest, Community Development director, at 479-2146. --Water Tank Easement The Council voted 6-0 on first reading of an ordinance that would grant an easement on a parcel of town-owned land acquired through the Land Ownership Adjustment Agreement (outlined previously) to the Eagle River Water and Sanitation District for $30,400. The easement is for a new water tank that helps provide increased fire.protection within the town. In voting to approve the ordinance on first reading, the Council agreed to modify the legislation by striking a provision that allocated proceeds from the easement to the Town of Vail housing fund, as outlined in a Council-approved resolution accepting the recommendations from the Common Ground community planning process. This, after several citizens expressed concerns about the involvement of Real Estate Transfer Tax funds in the larger land exchange process. For more information, contact Russell Forrest, Community Development director, at 479-2146. --Underage Drinking Modification The Councik voted 4-2 (Arnett, Foley against) to approve an ordinance on first reading (changed from an emergency ordinance} to modify the town's code making it unlawful for any person under 21 years of age to have "in his possession any fermented matt beverage." As presently written, the town code limits possession by minors to those circumstances in which such beverages are "in any container of any kind, whether opened or unopened." This has presented difficulties in prosecuting underage persons who are in an intoxicated condition, but do not possess an open or unopened container. The modification would enable prosecution of an underage person who is found to be intoxicated. The ordinance was requested by the town's prosecuting attorney, municipal judge and Police Department. However, during public comment, Carol Hymers and Diana Donavan encouraged the Council to discard the modification and instead look for ways to provide other activities for Vail's underage population. Councilman Kevin Foley agreed. In recommending first reading approval of the measure, Councilman Bob Armour asked that the judge or prosecutor attend the Dec. 15 meeting to discuss the necessity of the ordinance. For more information, contact Town Attorney Tom Moorhead at 479-2107. --7 999-2000 Biennial Budget The Council voted 5=1 (Foley against) to approve second reading of an ordinance adopting the 1999-2000 Town of Vail biennial budget. Far 7999, the $30.7 million net budget includes site planning fora new fire station ,continuation of the town's affordable housing initiatives, free ski season parking after $, as well as retention of existing services. The budget also applies a mill levy credit of .295 mills, bringing the property tax mill levy to 4.406 mills in accordance with the Tabor Amendment. In voting against the budget ordinance, Councilman Foley said he didn't think the town had been aggressive enough in addressing the long-range problems caused by expenses out-pacing revenues. In the past, Town Manager Bob McLaurin has said he'll seek significant adjustments through a combination of cuts, new revenue sources and/or reallocation of existing revenues. Those discussions wiN be undertaken following completion of the World Alpine Ski Championships, according to McLaurin, when there's mare time to focus attention on the matter. For more information, contact McLaurin at 479-2105. --Resolution Amending Deferred Compensation Plan and Establishing a Trust The Council voted 6-0 to approve a resolution that will create adjustments to the deferred compensation plan as required by the Internal Revenue Code. The change involves creation of a separate trust fund to hold assets of employee 457 plans (rather than subject to creditors of the Town of Vail}. For more information, contact Steve Thompson, finance director, at 479- 2116. (more) Add 3/TOV Council Highlights/12-1-98 --Lionshead Redevelopment Master Plan After hearing an update on responses and revisions to the Lionshead master plan, Councilmembers asked that the following be added: • strengthen language linking development or redevelopment approvals to an employee generation ordinance • provide additional clarity on the public view corridors • present at the Dec. 15 meeting a recommendation on a GRFA (gross residential floor area standards) ratio that will provide flexibility for design with more emphasis given to other design standards such as height limitations, build-to lines, etc., to conXrol tMe mass and bulk of a building • explore language that would leave the door open for adding an additional floor to buildings along the Frontage Road and west end of Lionshead, but not as a development right or as a conditional use During discussion last night, the Council heard from Jim Lamont of the Eas# Village Homeowners Association in which a list of "unresolved issues" was presented, including a request to give GRFA a larger role in controlling development parameters. However, David Corbin of Vail Associates and Bob Lazier, a Lionshead property owner, asked that GRFA be simplified, noting that a previous presentation showed that GRFA isn't effective in controlling bulk and mass of buildings in a commercial setting. Both Lazier and Corbin said it was time to move forward in adop#ion of the plan and on to the larger challenges of implementation, The master plan, which has been underway for the past two years, is scheduled for approval by the Council at its Dec. 15 evening meeting. For more information, contact Dominic Mauriello, project manager, at 479-214$. UPCOMING DISCUSSION TOPICS December 8 Work Session Cancelled due to lack of agenda items December 15 Work Session PEC Review Mark Benson, 20 Year Anniversary J.R. Mondragon, 10 Year Anniversary Vail Plaza Hotel Discussion False Alarm Discussion December i5 Evening Meeting Second Reading, Ordinance 21, re: Rockledge Rd. Property Second Reading, Ordinance 22, Authoring Conveyance of Easement between TOV and Eagle River Water & Sanitation District Second Reading, Ordinance 18, Supplemental Appropriation Second Reading, Ordinance 18, re; Building Codes Resolution No, i4, re: Lionshead Master PIanlFinal Review Ford Park Managed Parking Plan for Summer 1999 December 22 ~ 29 Work Session Meetings Cancelled # # # r~ TOWN OF VAIL ~y 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-~79-2157 MEDIA ADVISORY November 18, 1998 . • Contact: Suzanne Silverthorn, 479-2115 Community information Office VAiL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 17 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Lionshead Redevelopment Master flan During a review of the latest draft of the Lionshead Master Plan, Councilmembers took a look at a phasing chart showing 14 public improvement projects, their associated costs and estimated revenue sources over the next 10-plus years. The projects show protected costs of $67 million, .with a potential revenue stream of anywhere from $50 million to over $100 million, the bulk of which would potentially come from tax increment financing. Also yesterday, Councilmembers: • accepted a concept for calculating average roof height that would create movement in • linear roof forms discussed the pros and cons of using a variance versus conditional use tool to provide employee housing incentives • asked for more clarification on a key component of the master plan that removes GRFA (Gross Residential Floor Area) as the primary development constraint and instead emphasizes set-backs, height, site coverage and design guidelines to drive development standards • asked for more precision in defining the 5 protected view corridors within Lionshead • reviewed a section of the plan that would accommodate 1,300 new public parking spaces over time (2 new plates on the Lionshead parking structure, S00 spaces; underground parking areas in West Lionshead, 500 spaces) During discussion, a re}7resentative from Vail Spa expressed concerns about the perception of loading up the west end of Lionshead with higher density and taller buildings. Jim Lamont of the East Village Homeowners Association asked for the establishment of fixed GRFA standards. Councilmember Sybill Navas expressed concerns about the plan's ability to address increased traffic along South Frontage Road. The Council will review the GRFA recommendation at the November 24th work session and then review the plan for final consideration at its Dec. 1 evening meeting. For more information, contact Dominic Mauriello at 479-2148. --Ski Club Vail Council Call-Up The Council voted 6-1 {Armour against) to uphold the Planning and Environmental Commission's 4-3 vote to approve a variance, along with 8 conditions, that will allow for athlete/vendor drop-off in front of the Ski Club Vail facilities an Vail Valley Drive during ski season. Those conditions include: that the approval be limited to a period of one year between Nov. 6 and May 10 and during the hours of 7 a.m. to 6 p.m.; that Ski Glub Vail assume responsibility for voluntary enforcement; and that along-term parking/development plan be submitted to the PEC for review no later than Feb. 28. During discussion, the Council heard from several Ski Club Vail i rnn amore) ~~~ RECYCLED PAPER TOV Council HighlightslNovember 17, 1998/Add1 representatives who described both the difficulties associated with hauling up to 40Q pounds of equipment per athlete, and of the tremendous growing pains the organization has had in its present facility. All agreed that along-term master plan for a new facility is an essential next step. For more information, contact Brent Wilson in the Community Development Department at 479-2128. For more information, contact Brent Wilson at 479-2128. --CounciE Reports Kevin Foley, who also serves as chairman of the Eagle County Regional Transportation Authority (ECO}, expressed concern about the amount of overtime expenses that will be passed on to ECO by the Town of Vail far operation of the Datsero-to-Vail bus route. Because the town is _ currently short four bus drivers, E=CO has agreed to pick up overtime expenses associated with that route through the end of this ski season. (ECO contracts with the town for that service). Town Manager Bob McLaurin suggested the two entities agree on a cap for anticipated overtime expenses. Sybili Navas reported on a recent meeting of the Art In Public Places Board (AIPP}. She said the group is working on two projects: 1 }making arrangements to have Seibert Circle professionally photographed; and 2} placement and dedication of a skier sculpture donated by Mt. Buller, Australia. --Other Sybill Navas inquired about the status of the "Ski with the Council" outreach program initiated last year. Rob l=ord agreed to explore the possibilities. Michael Arnett had a procedural question regarding a constituent who had inquired about the status of a PEC decision. {There is a 1q-day appeal requirement). . Kevin Foley thanked the town carpenters for the work they did in replacing the playground equipment at Stephens Park. He also asked far clarification regarding the town's discontinuation of credit card payments for daily parking fees in the structures and encouraged the placement of additional signs at the entrance areas for notification. Bvening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Gitizen Participation Resident Diana Donovan appeared before the Council and suggested the town take a stand on area oil and gas leases under consideration by the Bureau of Land Management. Donovan said the town stands to have'bil wells in our backyards" if it's not careful. Councilmembers agreed to look into the matter. Next, Wolf Mueller of the Donavan Aark neighborhood complained about what he said were misrepresentations by the town regarding the size of the cut that was made recently on the lower bench of Donovan Park. Mueller said the cut was 12 times larger in actual size than what was reported by the Vail Daily. The cut connects a temporary parking area to the Cascade Village as part of the preparations for the World Alpine Ski Championships, Josette Elias, the 33-year-old Red Sandstone lottery applicant who had been placed in the bottom eligibility tier because of a 22-month-long break in her residency status, read an emotional letter to the Town Council asking for reinstatement and recognition of her longevity in • (more} TQV Council Wighiights/November 17, 19981Add2 • Vail. Elias said the town's decision to credit her for only 2 years of residency (eliminating her previous concurrent residency of 213 years} was unfair and disheartening. Elias, who said she left Vail for a brief period for medical reasons, said the staff's interpretation of the current lottery guidelines were extreme and arbitrary, and that her personal character had come under attack by the town. That prompted Councilman Michael Jewett to make a motion for Council "call-up" of . the lottery application, a process similar to Council call-ups of decisions by the Design Review Board and the Planning and Environmental Commission. That motion was defeated by a vote of 2-5 (Armour, Arnett, Ford, Kurz and Navas against). While sympathetic to the situation, most Councilmembers said they preferred an independent review of the lottery criteria to consider - ~ concurrent residency adjustments and creation of an appeals process, among~other potential - ~ improvements, noting it would be inappropriate to reconsider results of the just-completed Red , Sandstone lottery. Next, Lew Meskimen asked the Council why so much time is spent hauling and removing snow during the winter. By leaving the snow in Huge piles, Meskimen said it would have a lasting psychological effect on Vai!'s tourists and the snow would be an attrac#ion far the kids. He encouraged Vail to look like a winter resort, not Miami. --Consent Agenda, Ordinance Na. 16, Interior, Exterior Conversions for Multi-Family Dwellings The Council voted 6-1 (Armour against) to approve second reading of an ordinance that allows for interior conversions as well as additional exterior GRFA {250 sq. ft.) abilities for multi-family dwellings. The measure creates consistency in the implementation of the town's regulations among single family residences and multi-family residences. In voting against the measure, Councilman Bob Armour said although he agreed with the intent of the ordinance, he preferred to take a more comprehensive look at other incentives that might be more meaningful for . redeveloping multi-family structures. Other Councilmembers have coiled the ordinance a tool that could be used to help revitalize residential properties. For mare information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Mayoral Proclamation The Council voted 7-0 to approve a proclamation honoring the members of Team Vail for winning the 1998 Discovery Channel Eco-Challenge in Marrakech, Morocco. For a copy of the proclamation, contact the Community Information Office at 479-2115. --Ordinance No. 17, 1999-2000 Biennial Budget The Council voted fi-1 {Paley against) to approve first reading of the 1999-2000 Town of Vail biennisf budget. For 1999, the $30.6 million budget includes site planning far a new fire station, continuation of the town's affordable housing initiatives, free ski season parking after 3, as well as retention of existing services. The budget also applies a mill levy credit of .342 mills, bringing the property tax mill levy to 4.399 mills in accordance with the Tabor Amendment. in voting against the budget ordinance, Councilman Foley said he didn't think the Council had done enough to tell the depar#ments where the monies were going to come from, nor where some operational savings could be found. In the past, Town Manager Bob McLaurin has said he's comfortable with the revenue and operationa! forecasts for the 1999 budget. But for the 2000 budget, currently at $30,704,642 million, McLaurin has said he'll seek significant adjustments through a combination of cuts, new revenue sources andlor reallocation of existing revenues. Those discussions will be undertaken following completion of the World Alpine Ski Championships, according to McLaurin, when there's more time to focus attention on the matter. Without those adjustments, McLaurin has repeatedly warned of a potential financial hardship for • {more} TOV Council HighlightslNovember 17, 1998/Add3 the fawn because of growing demands and flattening revenues. Final consideration of the • budget is scheduled far the Dec. 1 evening meeting. 1=or more information, contact Finance Director Steve Thompson at 479-2116. --Design Parameters for the West Vail Neighborhood Park and Affordable Housing Development After hearing testimony from 25 people, both pro and con, regarding three conceptual designs, the Council: • voted~6-1 (Jewett against} to direct staff to pursue an affordable housing design on the Arosa-Garmisch parcel in West Vail based on a density of 6 units (current zoning allows 8 units}. - . • voted 6-1 (Jewett against) to direct staff to prepare a housing design on the property that would require only one street cut off Chamonix Lane with housing clustered on either the east side or the west side so as to maximize a park area through the middle • agreed to defer design of the proposed neighborhood park components to Todd Oppenheimer, the town's landscape architect Themes from public comments throughout the evening included: pedestrian safety and traffic concerns along Chamonix; consider 6 units on the site rather than 8 units; design the neighborhood park so it can be used by all residents; use the park as the focal point for the property; consider~housing efforts on a site elsewhere to maximize impact; make the housing component truly affordable; don't build housing on property in which funds from the Real Estate Transfer Tax have been used for all or a portion of its acquisition; don't sacrifice open lands until all other options have been exhausted; incorporate the best of the three conceptual site plans into one design; consider incorporating 1-bedroom units into the housing make-up; look more to the private sector for affordable housing solutions; refocus housing efforts on Mountain Bell site instead; consider potential loss of existing space for dog walking; and consider leaving entire site as a park site. There also was a plea from residents of the Vail Commons development • encouraging the Town Council to move forward with a housing component on the site. Council reaction included comments from Ludwig Kurz who characterized last night's decision as "reasonable, fair and responsible" given the needs of the community, while Michael Jewett suggested the community would be better served if the town spent its energy an a 200 to 300 unit development rather than "wasting time" on 6 units. Sybill Navas said she appreciated a willingness to compromise on the West Vail site, noting that no parcel exists in town--publicly or privately owned--that isn't already politically sensitive when it comes to housing. Next steps include developing conceptual architectural plans and cost estimates for Town Council's consideration. For mare information, contact Andy Knudtsen in the Community Development Department at 479-2440. ' --Other Upon learning of the resignation of longtime TOV employee Georgie Manzanares in the Administration Department, Kevin Foley wished her well. UPCOMING DISCUSSION TOPICS November 24 Work Session PECIDRB Review Discussion with David Carter re: Regional Housing Authority Discussion of Youth Recognition AwardNail Valley Exchange 99 Championship Update December 1 Work Session Discussion of Dowd Junction DeerlElk Migration Discussion of Contract Auditing Services (more) TOV Council Highlights/November 17, 1998/Add5 December 1 Evening Meeting Lionshead Master Plan, Final Review First Reading, 457 First Reading, Supplemental Appropriation First Reading, Building Codes Second Reading, 1999-20gQ TOV Biennial Budget December 22, 29 Work Sessions are CanceAed #~ # # • • Tuesday, November 17, 1998 2:00 P.M. Town of Vail Council Chambers WORK SF.~SION MINT TTRq What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 17, 1998. All members were present. Item No. 2, Ski Club Vail -Council Call-Up. A request for a variance from Section 12- 8A-11 of the Town of Vail Municipal Code to allow for parking and loading within required set backs located at 598 Vail Valley Drive/a portion of Tract F, Town of Vail Village, 7th Filing. Applicant: Ski Club Vail. Kevin Foley moved to approve the *conditions for the variance as outlined in the agenda for the November 17, 1998 work session. Additionally, he requested a bi-monthly review and that the turn around remain managed, open, and clear at all times. A second was made by Ludwig Kurz, a vote was taken and the motion passed unanimously, 6-l, with Bob Armour in opposition. That the approval be limited to a period of one year between the dates of November 6Y'' and May 10th and the hours of 7:00 a.m. - 6:00 p.m. • That the terms outlined in the Memorandum of Understanding dated January 6t", 1998 be fulfilled in their entirety. That an agreement be established between the Town of Vail and Ski Ciub Vail for the management (maintenance, signage, enforcement) of parking on this property. That Ski Club Vail submit along-term parking/development plan for review no later than February 28, 1999. That all signage required for maintenance and enforcement of the parking area be paid for by the applicant. That an ultimate solution for the use of the "turn around area" and road shoulder be arranged in the agreement between the Town of Vail and Ski Club Vail. That the Vail Town Council approve the use of the right-of--way for this purpose. If, at aoy point during this approval period, the Town of Vail deems the parking/loading management situation inadequate, outstanding issues will be resolved by the "assessment committee" - a committee derived of representatives from the Town of Vail, Ski Club Vail and Vail Associates. ~~~ • TOWN OF VA~L ~y 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 ME©IA ADVISORY November 11, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 10 Work Session Briefs Council members present: Armour, Arnett, Faley, Ford, Jewett, Kurz, Navas --Bay for Performance Discussion with Tom Haller The Council met with Tom Haller of the management consultant firm Lee and Burgess Associates regarding the town's "readiness" to modify the town's existing merit pay system. Haller described six conditions for successful implementation: 1)elected officials must be unanimously committed to the concept of performance-based pay, or must at least agree not to interfere with pay decisions for individual employees or departments; 2) the management must be unanimously committed to the concept, must be capable of making and defending difficult decisions about performance and pay, and be effective, proactive managers; 3) the performance management process and philosophy must be effective and credible; 4) managers and supervisors must be thoroughly trained in, and understand and be committed to, the concepts, techniques, and objectives of performance management; 5) the reward system must be meaningful; and 6) proper administrative controls and processes must be in place. Although di#ficult to implement, Tawn Manager Bob McLaurin said he supports the change. McLaurin proposed a phased concept that would implement pay for performance at the department head and division head levels in 1999, leaving the current pay~system in place for front line employees. While most Councilmembers appeared supportive of the concept, Councilman Michael Jewe#t expressed a dissenting opinion. A final decision on the issue will rest with the Council and will be determined at the Nov. 17 meeting. 1"or more information, contact McLaurin at 479-2105. --PECIDRB Review After learning of the Planning and Environmental Commission's 4-3 vote Monday to approve a variance that would allow for athlete/vendor drop-off in front of the Ski Club Vail facilities on Vail. Valley Drive {approved with 8 conditions), the Council voted 7-0 to call-up the proposal to review it in its entirety. The proposal will be reviewed by Council at its Nov. 17 work session. For more information, contact Brent Wilson in the Community Development Department at 479-2128. Also yesterday, the Council inquired about Design Review Board denial of an exterior lighting application submitted by the Roost Lodge. --Appointment of Councilmember to Board of Directors for the Alpine Gardens . The Council voted 7-0 to appoint Michael Jewett as the Vail Town Council representative to the Alpine Gardens Board of Directors. {more) 7M ~~ RECYCLEDPAPER Add 1/TOV Council Highlights/11-10-98 --Employee Recognition . Sally Lorton, the town's sales tax administrator, and Dave Richardson, heavy equipment operator II, ware each honored for 20 and 15 years of service to the town, respectively. As such, Lorton received $2,000, while Richardson received $1,000 in recognition for their years of . service. --Budget Wrap-Up The Council briefly reviewed proposed budget figures for 1999 in preparation for a pubsfc hearing and first reading of the budget at the Nov. i 7 evening Council meeting. . As proposed, the $29 million budget draws upon $300,000 in lurid balance to help offset one-time expenses, such as the $137,500 associated with the World Alpine Ski Championships. Despite the proposed deficit spending for 1999, a healthy fund balance of $5.3 million is projected to remain at the end of the year in the general and health insurance contingency funds, according to Finance Director Steve Thompson, For more information, contact Thompson at 479-2116. --Lionshead Redevelopment Master Plan The Council reviewed the "implementation" chapter of the proposed redevelopment master plan for Lionshead. The chapter recommends priorities, phasing and timing for a list of suggested public and private improvements: All told, about $78 million in public improvements are listed, plus a recommendation for new transit technology and construction of a "civic" facility west of the Lionshead parking structure to be largely funded through tax increment financing and public/private cost sharing. In reviewing the chapter, Mayor Rob Ford suggested creating an additional phasing schedule that would include the cost of the project, cost of return, how it would be funded and the recommended time frame. During discussion, David Corbin of Vaif Associates asked the Council to avoid a sticker shock reaction, noting that the infrastructure costs for Bachelor Gulch were about $90 million. Instead, Corbin asked the Council to look at the potential for revenue. The VA core site alone, he said, could generate $25 million in bonding capacity for public projects elsewhere in Lionshead through a tax increment financing program (TIF). Jim Lamont of the East Village Homeowner's Association said he urged people to withhold judgement on the costs until the phasing schedule suggested by Mayor Ford is completed. Lamont suggested sequencing projects that would achieve greater return, with those monies helping to finance other projects during other phases. Lamont also stressed the need to accornmodate more•parking spaces within the Lionshead plan. Reaction from other Councilmembers included a concern expressed by Kevin Foley regarding graphic illustrations showing five buildings on the Vail Associates core site. Foley said he didn't think the site could hold five buildings. Also, Ludwig Kurz wandered if the plan should consider swapping town- owned parcels with Vail Associates to maintain a west Lionshead parking area. Next steps in the document review include another session with the Vail Town Council at its Nov. 1.7 work session; final recommendations from the Design Review Board at its Nov. 18 meeting; final recommendations from the Planning and Environmental Commission on Nov. 23; and final review by the Town Council at its Dec. 1 evening meeting. For more information, contact Dominic Mauriello in the Community Development Department at 479-214$. --Discussion on Updating Building Cndes The Council heard and reacted favorably to a presentation from Gary Goodell, the town's chief building official, regarding the need to update the town's building code to mirror the 1997 edition of the Uniform Building Cade (UBC). The building code regulates building, mechanical, plumbing and electrical construction. When asked how the changes might impact the construction Indus#ry, Goodell said there could be an overall cost savings due to the acceptance by UBC of new construction methods and materials. An ordinance reflecting the revisions will be prepared and considered by Council at an upcoming meeting. For more information, contact Goodell at 479-2321. (more) Add 2/TOV Counci! Highlights/1 ~-1Q-9$ . --Information Update Larry Grafel, public works/transportation director, presented an update on the hiring process for seasonal bus drivers and parking booth attendants. The town is currently 7 drivers short out of 36 seasonal bus driver positions, as well as 3 vacancies for booth attendants. Only 3 housing units remain vacant within the town's seasonal housing development at Buzzard Park. As a result, Grafel said the town intends to make operational adjustments accordingly with the "summer "bus schedule extending about two weeks beyond the traditional transition to winter service. Bus service will be increased to accommodate passengers during the Thanksgiving holiday, however. It was-noted that 5 potential bus driver candidates have been recruited from . Mt. Buller, Australia, and are due to arrive in December. Grafel said the town wants to be frugal with mandatory overtime on the front side of the season, so as not to burn-out current drivers for the heavier impact months and the increased service during the 99 championships. Also yesterday, Grafel provided an overview of the Vail 99 Transportation Committee's role in providing adequate parking for the event, which will include temporary use of the soccer field, the Ford Park softball fields and the lower bench of Donovan Park. He also apologized to Council far lapses in timely progress reports from the Committee. Councilmembers then inquired about the status of construction projects at the Transportation Center, Slifer Plaza and Checkpoint Charlie. Next, the Council voted 7-0 to authorize a maximum of $2,000 to be used from Council contingency funds to partner with the Vail Valley Foundation and Vail Associates to throw a party in conjunction with the 99 season kick-off Parade of Champions Ski Dawn to honor members of Team Vail for their first place finish in the Eco-Challenge. The party will take place at 3 p.m. Saturday (i 1-14). Also, Councilmembers agreed to create a team and will participate in Saturday's ski dawn. For more information, contact Ram Brandmeyer at 479-2113. In other business yesterday, Councilmembers were reminded to check their Internet a-mail from constituents. Also, the Council decided to take a holiday break in December by canceling its Dec. 22 and Dec. 29 meetings. --Council Reports Kevin Foley, who attends meetings of the Vail Recreation District on behalf of the Council, shared a copy of a 3-year plan developed by the VRD. Ludwig Kurz; who represents the Council on the I=agle County Recreation Authority {Berry Creek Fifth), provided a brief update on a meeting last week in which a plan to visit a small parcel of land was postponed due to the weather. Kurz said the authority has been approached by the water district with the need to create a pump site in that area. Sybill Navas reported on a recent forum sponsored by the Northwest Colorado Council of Governments Water Quality/Quantity at Cooper Mountain. The topic was how communities can participate in ski area expansions. --Other In noting an earlier discussion about Vail's parking needs, Sybill Navas recalled that a promoter once considered Vail for a major music festival, but the concept was rejected due to concerns about parking inadequacy. • Rob Ford asked if Councilmembers could be provided with TOV uniform jackets. (more} Add 3/TOV Council Highlightsl~ t -11-98 Michael Jewett asked far clarification regarding next steps on the Ptarmigan property, in which • Council will be asked to consider three ordinances for approval. Also, Jewett inquired about the possibility of town-issued computers for Councilmembers. Jewett has previously expressed frustration in accessing a computer set aside for Council use, due to his work schedule. Assistant Town Manager Pam l3randmeyer suggested consideration of a new lacatian for the Council office Space (that could be accessed 24 hours a day) following completion of the 99 championships. Ludwig Kurz distributed a Time magazine article entitled "Corporate Welfare," and suggested Councilmembers review it as they consider implementation of the Lionshead Master plan. Kevin Foley thanked Commander Jeff Layman for his years of service to the town. Layman has just been named police chief #or the Town of Avon. UPCOMING DISCUSSION TOPICS November 17 Work Session Lionshead Master Plan Review Appeal of PEC Decision re: Ski Club Vail November 17 Everting Meeting Proclamation Honoring Team Vail far Winning the Eco-Challenge in Morocco Public Hearing and First Reading of TOV F3udget Ordinance Arosa/Garmish Housing and Park Parameters November 24 Work Session PECIDRB Review Discussion with David Carter, re: Regional Housing Authority Discussion of Model Traffic Code December ~ Work Session Discussion of Dawd Junction Deer/Elk Migration Discussion of Contract Auditing Services December 1 Evening Meeting Lionshead Master Plan, Final Review First Reading, Model Traffic Code First Reading, Supplemental Appropriation Second Reading, TOV Budget # # # • • ~- WORK SESSION MINiJTF,S Tuesda November 10 1998 Y> > 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 10, 1998. All members were present. 1. Item No. 2, under the PEC/DRB Review. In regard to a request for a variance from Section 12-8A-11 of the Town of Vail Municipal Code, to allow for parking and loading within request set-backs, located at S98 Vail Valley Drive/A portion of Tract F, Vail Village 7th Filing, Applicant: Ski Club Vail. Council discussed approval of the use of Town of Vail right-of way for the requested purpose. Michael Arnett moved, with a second from Bob Armour, to call up the approval from Planning Commission with eight conditions {see atta.chment). A vote was taken and the motion passed unanimously, 7-0. 2. Item No. 3, Appointment of Council Member to Board of Directors for the Alpine Gardens. Bob Armour moved, with a second from Michael Arnett, to approve Mike Jewett. A vote was taken and the motion passed unanimously, 7-0. • U ~4n ~-p `- A ~:-. - , • ~ ~... A request for a variance from Section 12-8A-11 of the Tawn of Vail Municipal Code, to allow for parking and loading within required setbacks, located at 598 Vaii Valley Drive/A portion of Tract i=, Vaii Village 7`h Filing. Applicant: Ski Club Vail Planner: Brent Wilson MOTION: GALEN AASLAND SECOND: JOHN SCHOFIELD APPROVED WITH CONDITIONS: VOTI`: 4-3 1. That the approval be limited to~ a period of one year between.the dates of November 6'" and May 70'" and the hours of 7A0 a.m. - 6:00 p.m. 2. That the terms outlined in the Memorandum of Understanding dated January 6'", 1998 be fulfilled in their entirety. 3. That an agreement be established between the Town of Vail and Ski Club Vail for the management (maintenance, signage, enforcement} of parking on this property. 4. That Ski Ciub Vai! submit along-term parkingldevelopment plan for review no later than February 28, 7999. 5. That ali signage required far maintenance and enforcement of the parking area be paid for by the applicant. 6. That an ultimate solution for the use of the "turn around area" and road shoulder be arranged in the agreement between the Tawn of Vaiil and Ski Club Vaii. 7. That the Vail Town Council approve the use of the right-of-way for this purpose. 8. If, at any point during this approval period, the Town of Vail deems the parkinglloading management situation inadequate, outstanding issues will be resolved by the "assessment committee" -- a committee derived of representatives from the Town of Vail, Ski Club Vail and Vail Associates. 4. A request far a Conditional Use Permit, to allow fora "transportation business" within 5DD #4, located at 1295 S. Frontage RoadlCascade Village. Applicant: Thrifty Car Rental, represented by Rudy & Associates Planner: George Ruther TABLED 5. A request for a final review and a recommendation on the Lionshead Master Plan. Applicant: Town of Vail planner: Lionshead Master Plan Team TABLED UNTIL NOVEMBER 23, 7998 Tuesday, November 3, 1998 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motiozzs and actions taken by the Vail Town Council at their regular work session an November 3, 1998. All members were present. Item No. 1, Budget Wrap-Up. In regard to a Vail First funding request, Council moved to approve a compromise that was endorsed by the Vail Village Merchants Association, Lionshead Merchants Association, Vail First, Vail Valley Tourism & Convention Bureau, and the Town of Vail. That proposal is attached to these minutes. A motion was made by Michael Arnett, with a second by Ludwig Kurz. A vote was taken and the motion passed unanimously, 7-0. 2. Item No. 2, Colorado Alliance for a Rapid Transit Solution (CARTS) funding request. Council was asked to approve a 1999 funding request of up to $2,000 from Council contingency, with a recommendation from staff to approve up to $1,000. A motion was made to approve $1,000 by Bob Armour, with a second from Kevin p'oley. A vote was taken and the motion passed unanimously, 7-0. • • !TOWN OF YAWL Ofj~ce of the Town Manager 73.South Frontage Road Yail, Colorado 81657 970-479-21 QS/Fax 970-479-2157 MEMORANDUM TO: Vail Town Council _ FROM: Pamela A. Brandmeyer, Assistant Town.Mana er DATE: October 30, 1998 RE: Vail First Funding Request/Special Events Commission Recommendation 1113!98 Work Session Item # 1(A) In October, Bob McLaurin convened two meetings including the following: Vail Village Merchants Association, Lionshead Merchants Association, Vail First Committee ~..Y~esentatives, Vail Valley Tourism & Convention Bureau representatives, Rob Ford, Sybil! Navas, and other Town of Vail staff. Through this open dialogue, some levels of consensus were reached in regard to events that are seen by the merchant's groups to be highly effective in both bringing to and keeping customers within our core areas. Subsequent to these meetings, another meeting was held October 29, 1998 to bring the results of these discussions to the Special Events Commission. The Special Events Committee is composed of the following membership: Vail Village Merchants Association Steve Rosenthal . Lionshead Merchants Association Gary Boris Vail Recreation District Piet Pieters Vasl•As~sociates~ Steve Lorton Vail Valley Foundation ~ Ceil Folz Vail Valley Tourism & Convention Bureau Bill Brice Town of Vail Sybil! Navas Although Piet Pieters was unable to attend because he was out of the country, and Gary Boris had a conflict with child care, the remaining members of the conunittee were~able to move forward on a joint recommendation to the Vail Town Council regarding 1999 Special Events funding. Their recommendation follows: ' Category 1 - To be added to and included in the VVTC&B 1999 Special Events Funding: $15,000 Summit Soccer (formerly Triple Crown Soccer} $15,000 June Chili Cook Off/Family Fest • ~~• RECyCLEDPAPER X30.000 For a to-be-determined August event (suggestions include: International Festival, Celtic event, SOs event, etc:} $b0,000 Plus the previously requested $170,000 which already contracts for the Whitewater Fest, Vail America Days, Oktoberfest, and the International Holidays Fest, bringing the total for special events managed by the VVTC&B to be $230,000. Category iI -individual contributions in the following amounts: .. $15,000 FAC/Hot Wediiesday/Wild Wednesday nights (six events at $2;5.00 eaehj, check to be submitted directly to the Vail Village Merchants Association to be shared with the Vail Restaurant Association to put on a designated weekly - event for a six week period of time during the `99 summer. •, $10,000 Jammin Jazz, check to be written directly to the Lionshead Merchants Association to underwrite the fifth year of the successful Thursday night jazz concert held in the Lionshead area that is a series of weekly free concerts that serve as a prelude to the Labor Day weekend jazz festival. Under the current VVTC&B special events budget an additional line item of seed funding in the amount of $40,000 will remain available for 1999. From this $40,000, there will be consideration of yet another major event for the village either to be held the 3rd or nth weekend in July or as a connected weekend to the already successful Oktoberfest festivities. Additional applications will still be taken from such groups as the Lionshead Merchants Association, Colorado's Shakespeare Festival, Vail Ultra 100, and others who submit complete and timely applications to the Special Events Commission. For your information I have also provided a breakdown of the financial history of special events for the past four years and where seed funding has been expended. The Special Events Commission believes strongly that underwriting special events both insures that we keep our visitors within the Town of Vail, as well as provide incentives for guests to come to our town. The Special Events Commission f rtnIy believes special events are in Large part responsible for continuing positive sales tax collections associated with them (as you will note from the healthy increase in sales tax from September collections). We have an opportunity to recoup these monies through growing our special events venues. ~ Additional comments from the Special Events Commission included: 1. Delineation of size, scope, and professional management of special events. 2. Criteria for new events. 3. Consistency in calendaring annually recognized special events. 4. Process for..approval of proposed new special events. • STAFF RECOMMENDATION: Approve additional $85,aaa -for 1999 season and summer events as proposed and endorsed by the Special Events Commission. This $SS,aaa will be allocated: . $6a,aaa Added to requested $17a,oa0 -special events funding to VVTC&B totaling . ~ ~ ~ $23a,ooo. ~ . $15,oaa Vail Valley Merchants Association $ l a,oaa Lionshead Merchants Association . PAB/aw ~ _ ~ ~ . ~J • b m aG r ~_ 1 r Commission on Spe¢ia! Events Seed Funding 1995-1998 1995. - . Celtic Festival ~ $40,flfl0 1996 ~ ~ ~ - Vail Fireworks (VVTCB) $5,000 The Nutcracker {Friend of the Dance) $1,004 Coors VICF Invoice {VVTCB} $x,200 VBS Town Championships (VBS) {„~i1,~, $2.500 Vail International Hockey Tourn. (Merv Lipton) $1,000 Vail Valley Festival of Flowers (Alpine Gardens} $5,000 Vail Jazz Party $3,000 "Oliver" (Vail Public Library and VVTC) $500 Avon Soccer Tournament (Blue Moose) $500 Vail Valley Rodeo Series $1.500 Sub-Total $23,200 • * 1997 Triple Crown Soccer $15,000 Street Entertainment $40.000 Total $78,200 r 1997 ~.; - AVP Open at Vail $30,000 ~ - Vail Jazz Party ~ $5,000 Lionshead Merchants Association Jammin Jazz Nights $7,000 Children's Theater $2,000 Vail Village Merchants Association Chili Cook-off $6,000 Bravo! Village Performances $3,000 VBS Town Championships $2,500 Vail Int. Hockey Tourn. $1,500 Winter Sports Film Festival $1,500 Children's Theater (Wizard of Oz) $1,000 A Oktoberfest Vail $1.000 Total ~b0,500 • R ^ ., .. 1998 BRAVO! Young Mus. $5,000 Vail Ultra 100 $5,000 Vail Jazz FestivaUParty $2,500 Jammin' Jazz Nghts $10,000 Children's Theatre $5,000 Co. Shakespeare Festiva] $10,000 Van's Chili Coakoff $6,000 Vail IntC. Festival $15,500 "Annie" Children's Theatre $1.000 Tots! $60,000 5 • ~Tou~v of vAr~,~ 75 South Frontage Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY November 4, 1998 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 3 ~O Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Vail Firs#, Special Events Commission Funding Request for 1999 Budget The Council voted 7-0 to approve a joint funding request for the 1999 budget from the Vail First merchant group and the Special f=vents Commission. The $85,000 request replaces an earlier proposal that would have diverted as much as $300,000 (representing Vail business license fees away from regional summer marketing to be applied to the Vail First group for Vail-specific advertising, special events and other activities that would have been implemented at the discretion of Vail First. The new request, which was forged during several consensus-building meetings facilitated by the town, calls for increasing next year's Special Events Commission budget from $170,000 to $230,000 far the purpose of supplying seed money to produce three additional events: Rocky Mountain Soccer Shoot-out, June Chili Cook off/Family Fest; plus a to- be-determined August event. The proposal also included an individual contribution of $15,000 to the Vail Village Merchants Association to be shared with the Vail Restaurant Association for sponsorship of a six-week event series to be held during the summer. In addition, the proposal included a $10;OOb grant to the Lionshead Merchants Association to help underwrite the fifth year of the Thursday night jazz concerts held in Lionshead as a prelude #o the Labor Day weekend jazz festival. In addition, the request specified using the special events arm of the Vail Valley Tourism and Convention Bureau to coordinate the events. During discussion, councilmembers complimented those involved in the discussions, calling the compromise a "win- . win" solution. When asked how the town would fund the $85,000 approval, Town Manager Bob McLaurin suggested applying $50,000 in savings that would be generated by transitioning to an off-season bus service schedule next April (rather than extending peak service through the end of ski season). The remainder would be taken from the town's fund balance in anticipation of increased sales taxes generated by the additional special events. According to estimates prepared by the Vail Valley Tourism and Convention Bureau;' the town stands to generate an estimated $55,000 in additional sales fax as a result of the soccer event alone. Speaking on behalf of the Vaii First group, Steve Rosenthal called the proposal a "complete joint effort." A public hearing on the 1999 TOV budget will be held Nov. 17. For more information, contact TOV Assistant Town Manager i'am Brandmeyer at 479-2113. --Funding Request by Colorado Alliance far a Rapid Transit Solution (CARTS) The Council voted 7-0 to approve a $1,000 contribution to this organization to be funded from 1999 Council contingency funds. CARTS had originally requested $2,000. For more information, con#act TOV Assistant Town Manager Pam Brandmeyer at 479-2113. . (more) TM ~,5~ RECYCLED PAPER Add 1/TOV Council Highlights/11-3-9$ --Review and Prioritize Community Development Lang-Range Projects The Council reviewed and accepted a list of top tier projects to be undertaken by the Community Development Department within the next year. The exercise began when Counciimembers were each asked to individually prioritize a fist of potential activities. Those results were then tabulated and reviewed collectively. Here's what made the top tier. Plannino Division: economic development plan, community facilities plan, parking pay-in-lieu policy, Lionshead redevelopment implementation; creation of a development standards manual including staff interpretations; land annexation (trade parcels from Forest Service), improve code enforcement. Environmental Division: complete water quality standards, complete solid waste plan, cantinas dedicated open space process. Building Division: evaluate building permit process, create a . building performance code. Hausina Division: implement Common Ground hauling actions, evaluate existing affordable housing developments, revise employee housing ordinance and consider requiring caretaker units far large houses, involve the business community with seasonal housing projects, conduct a housing needs assessment, create an enforcement plan for empioyee housing units, redevelop the A-frame property on Arosa Dr., revise the Real Estate Transfer Tax ordinance so it does not apply to first-time home buyers. During discussion, Sybill Navas along with mast other councilmembers, said they wanted to learn more about the proposed economic development study before authorizing such work. Also during this discussion yesterday, there was a heated exchange between Bob Armour and Michael Jewett regarding Jewett's participation in submitting a list of individual project preferences. --Information Update Announcements included: Andy Daly of Vail Associates will present a report on industry and regional economic trends during a meeting with the Lionshead Merchants Association at 10 a.m. Nov. 11 at the Antler's Lodge; and the annual Town of Vail holiday party will be held from 6 to 11 . p.m. on Dec. t 1 at the Kaltenberg Castle Brewery in Lionshead. --Council Reports Kevin Foley noted the annual Trick or Treat Trot event was well-attended. Sybill Navas acknowledged the work of the Special Events Commission in generating a proposal that was acceptable to the Vail First merchant group, the Village and Lionshead merchants . associations, the Vail Valley Tourism and Convention Bureau and the Vail Tawn Council. Bob Armour gave an update on the Vail 99 Celebration Committee, in which the band Los Lobos has been booked far the Nov. 14 ski-down 99 kick-off event in Lionshead. --Other In reference to a draft intergovernmental agreement that would create a property transfer between the Eagle County Recreation Authority (Berry Creek Fifth) and the Eagle County School District (Miller Ranch), Michael Arnett wondered if it would be passible to increase the acreage proposed far affordable housing. Arnett's question also prompted comments from Bob Armour and Sybill Navas who wondered if Vail, as a 60 percent owner of the Berry Creek Fifth property, had fully weighed the cost of the partnership versus the benefits and was indeed committed to moving forward. Rob Ford reminded the Council that it agreed to move forward with an IGA because it would make the property more attractive in the future if the town chose to pursue a sale or buy-out of its interest. A meeting of th,e Eagle County Recreation Authority is scheduled for Friday this week to review the draft lGA. Ludwig Kurz is the Tawn Council's representative. For mare information, contact Town Attorney Tom Moorhead at 479-2107. Bob Armour suggested adding a sign at the North Trail parking lot to discourage use of the lot as a neighborhood parking lot. Rob Ford suggested a similar action at the Pitkin Creek trail head (more) Add 2/T4V Council Highlightsl11-3-9$ . parking area in East Vail due to the presence of several abandoned vehicles. Sybiil Navas inquired about the status of negotiations with TCl Cablevision regarding TCI's default of the current franchise agreement. Navas wondered if the town could pressure TCI into returning an FM radio signal to the cable lineup. In response, Town Attorney Tom Moorhead said TCI's general manager has expressed a willingness to respond to community concerns. Those who are interested in seeing a radio signal brought back to the TCi channel offerings are encouraged tc contact TCI directly or write a letter to the editor. Also yesterday, Navas asked far additional information regarding contractual auditing services that would be conducted by the firm Revenue Recovery Group. The opportunity was mentioned in this week's town manager's report. As proposed, the town would sign an agreement with the Revenue Recovery Group. The company, in turn, would rely upon the town to determine who would get audited and when the audit occurs. Finance Director Steve Thompson said the company provides auditing services for municipalities all over the country and would be able to help the town audi# businesses loco#ed outside Vail's boundaries who deliver merchandise, such as furniture, to homes and businesses within the town. In most cases, those transactions require sales tax to be paid to the Town of Vail, Thompson said. But Navas and several other Councilmembers, noting the potential for community backlash, said they'd rather learn more about the current situation before agreeing to move forward. A discussion will be scheduled for the November 24 work session. For more information, contact Bob McLaurin at 479-2105. Next, Navas expressed concerns about a plan by members of the Town of Vail-Vail Associates Community Task Force to invite a group of six "outside thinkers" to share their thoughts regarding future marketing, facility and/or programming ideas that could be beneficial far Vail in the future. While Navas said she supported the concept, she discouraged Task Force members from scheduling a welcoming reception so as not to appear to taint the panel with preconceived ideas or special interests. This prompted a comment from Michael Jewett who said he'd prefer the Task Force-sponsored programming charette be opened up to the public. Councilmembers also received a letter from Jim Lamont of the East Village Homeowner's Association with a similar request. In response, the majority of the Council suggested allowing the Task Farce members to use their discretion in determining if a welcoming reception is appropriate. Also, Mayor Rob Ford said the purpose of the charette is #o receive some fresh input and ideas in an unbiased format. Once those are generated, he said all input would be referred to the community at large for consideration. Michael Jewett's list of "others" included: 1 }continuing questions about the openness of the Community Task Force; 2) the need to learn more about the Revenue Recovery Group recommendation; and 3) consideration of an ordinance that would direct Tawn of Vail staff members to park off-site during elections (the Municipal Building is a polling place). Councilmembers agreed to discuss the possibility of such an ordinance at an upcoming work session. Kevin Foley inquired about efforts to locate a stable area far Rock Mountain Carriage Company (no success, to date) and reminded Councilmembers about their agreement to mutually respect one another. Rob Ford inquired about the possibility of scheduling a Council retreat in January. He also shared a request from the Alpine Gardens regarding appointment of a Council representative to serve on the Alpine Gardens board (as dictated by the organization's lease with the town). Next, Farrow Hitt, representing the Donovan Park Neighborhood Association, expressed (more} Add 3/TOV Council Highlights/11-3-98 concerns about some bulldozer activity on the lower bench of Donovan Park. A footpath is . being created that will connect an area designated for overflow parking during the 1999 World Alpine Ski Championships to the Cascade Club. Hit# expressed disappointment that the neighborhood association hadn't been notifiied.ahead of time, calling it "inconsiderate." He also wondered if a special use permit was needed. In response, Assistant Town Manager Pam 8randmeyer explained that approval for the work was covered in an ordinance passed in 1997 that calls out a procedure for a number of special events activi#ies in preparation for the Ski Championships. i3randmeyer also apologized to Hitt for neglec#ing to notify the neighbDrFiood. Neighbors Walf and Suszanne_Muller also attended the meeting and expressed similar. concerns. For a copy of the ordinance, contact the Vail Town Clerk's Office at 479=2136. ~ ~ . Lastly, Larry Grafel, director of public works/transportation updated the Council on a plan to string Christmas lights on the 40 ft. spruce tree in the Main Vail roundabout. Evening Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation, Guy Ayrault, representing the Donovan Park Neighborhood Association and Citizens for Donovan Park, appeared before the Council to express concerns about a 9 ft. cut that was being made on the lower bench of Donovan Park to create a walking path that would connect an overflow parking area designated for the World Alpine Ski Championships to Cascade Village. Ayrault, who expressed surprise that the work was occurring, questioned whether a specie! use permit was needed to authorize the activity. In response, Mayor Rob Ford said the work had been permitted as part of an ordinance passed in 1997 that allows far a number of special events activities in preparation far the Ski Championships. Ford then suggested Ayrault review a copy of the ordinance to make sure his concerns were satisfied. Joe Staufer suggested the Council direct staff to draft legislation that would prohibit outdoor amplified music in residential neighborhoods. Noise from outside speakers in residential neighborhoods, Staufer said, is unacceptable. Next, Tom Talbot, a resident at Pitkin Creek in East Vaif, urged the Council to approve an ordinance that allows for specific exterior and interior expansions within multi-family dwelling units. As families grow, they need more space to allow their residences to expand, Talbot said. Later in the meeting, the ordinance was approved by a 6-1 vote. --Ordinance 15, Sales Tax Revenue Refunding and Improvement Bonds The Council voted 6-1 (Foley against) to approve second reading of an ordinance that releases the town from several restrictive bond covenants required by the band insurer. For more information, contact Finance Director Steve Thompson at 479-2116. --Ordinance No. 16, Interior., Exterior Conversions for Multi-Family Dwellings The Council voted 6-1 (Armour against) to approve first reading of an ordinance that allows far interior conversions as well as additional exterior GRFA X250 sq. ft.) abilities far multi-family dwellings. The measure creates consistency in the implementation of the town's regulations among single family residences and multi-family residences. During discussion, Vail resident Rod Slifer, who lives in amulti-family structure, said the ordinance was a step in the right direction, but wondered if a provision that requires one-time approvals for exterior expansions was too restrictive. In response, Councilman Michael Arnett said the town was concerned that a piecemeal approach over time would create an architectural nightmare for some of the properties. Other Councilmembers who voted in support of the (more) Add 4/TOV Cottncif Highlights/1 ~ -3-98 ordinance agreed the ordinance was a tool that could be used to help revitalize residential properties. In voting against the measure, Councilman Bob Armour said although he agreed with the intent of the ordnance, but preferred to take a more comprehensive look at other incentives #hat might be more meaningful for redeveloping multi family structures . For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Resolution No. 11 Approving the Law Enforcement Assistance Fund (LEAF) The Council voted 7-0 to approve a resolution accepting a $33,000 grant #rom the Colorado Department of Transportation for the Vaii Police Department. The grant will be used to cover . police overtime expenses associated with DUI enforcement. In accepting the grant, Police Chief Greg Morrison said no increase in existing staff is needed, nor is there a requirement for a local match. For more information, contact Chief Morrison at 479-2209. --Lionshead Redevelopment Master Plan The Council heard an update and overview of the proposed Lionshead Redevelopment Master plan, along with citizen comments from the audience. During the overview, project manager Dominic Mauriello said the public comments to date, as well as constructive feedback from the Planning and Environmental Commission and Design Review Board, have caused the need for extensive revision of the document as well as an adjustment in the approval schedule. The new schedule is as follows: a discussion with the Town Council on the drafts implementation section at the Nov. 10 work session; a discussion with the Town Council on revisions to the document at the Nov. 17 work session; final recommendations from the Design Review Board at its Nov. 18 meeting; final recommendations from the Planning and Environmental Commission at its Nov. 23 meeting; and final review by the Town Council at its Dec. 1 evening meeting. During the public comment period, the Counci! heard from 7 members of the audience, including attorney Art Alplanalp who represents seven property owners on Forest Rd. Alplanalp said that language in the text regarding future development pressures on the nearby tennis court site was an invitation for development and was not reflective of the Council's intention to eliminate the tennis court site from the plan altogether. David Corbin of Vail Associates said he wouldn't object removing references to the tennis court site. However, he reminded the Council that this wouldn't preclude him from returning to the town one day to propose some form of development on the site. Also yesterday; the Council received suggestions from Jim Lamont of the East Village Homeowners Association, Geoff Wright of Destination Resorts and Bill Anderson of Lion Square Lodge. Speaking in support of the plan was Rob Levine, representing the Lionshead Merchants Association and Nicole Hoffman-Ewing of the General Store. A revised version of the draft master plan will be available via the Internet on Nov. 17 (www.vail.net/tov). For more information, contact Dominic Mauriello at 479-2148. UPCOMING DISCUSSION TOPICS November i0 Work Session Sally Lorton, 20 year anniversary Dave Richardson, 15 year anniversary PECIDRB Review Discussion of Updating Building Codes Site Visit and Discussion of VRC Lionshead Master Plan Discussion November 17 Work Session Discussion of Model Traffic Code Discussion of Deer/Elk Migration Numbers (more) Add 5/TOV Council hlighlights/11-3-98 l,ionshead Master Plan, Review of Revised Draft November 17.Evening Meeting First Reading, Ordinance No. 17, re: Budget . First Reading, Ordinance, re: Building Codes Second Reading, Ordinance No. 16, re: GRFA Arosa/Garmisch Housing and Neighborhood Park Parameter Consideration # # # n ~J • VAIL TOWN COUNCIL -MINUTES TUESDAY, DECEMB1wR 15, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 15, 1998. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour Michael Arnett Kevin Foley Michael Jewett Sybill Navas STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the consent agenda. A. Approve the Minutes of the meetings of November 3 and 17, 1998; Council member Bob Armour made a motion to approve the minutes of the meetings of November 3 and 17, 1998, the motion was seconded by Council member Michael Arnett. Council member Sybill Navas stated there were two corrections or clarifications needed to the minutes. In the November 3, 1998 minutes, page 5, she wanted clarification of the specific wording on the height of the Civic Center building stated by Ethan Moore. Lorelei Donaldson, Town Clerk will review the tape and correct. Also, in the November 17, 1998 meeting minutes, Council member Sybill Navas stated her comment on page 10, third paragraph, needed to be rephrased to indicate she was responding to a comment made by Sally Jackle. Lorelei Donaldson, Town Clerk will review the tape and amend the minutes to reflect the changes. A vote was taken. The motion passed, 7-0, with changes as stated by Council member Sybill Navas. B. Resolution No. 16, Series of 1998, a Resolution designating an additional signer Susan Cody and removing signers Katie Laubengayer and Simone Spector on an imprest checking account for Library deposit transactions for the Town of Vail, permitted by the Charter of the Town, its ordinances, and the statutes of the State of Colorado. Council member Bob Armour made a motion to approve Resolution No. 16, Series of 1998, the motion was seconded by Council member Kevin Foley. A vote was taken. The motion passed, 7-0. C. Resolution No. 17, Series of 199$, a Resolution directing the Town Manager to enter into an Intergovernmental Agreement for Animal Control Services with Eagle County. 1 Vail Town Council December t5, 1898 Meeting Minutes Council member Bob Armour made a motion to approve Resolution No. 17, Series of 1998, the • motion was seconded by Council member Ludwig Kurz. Further discussion ensued regarding the cost of the service and the quality of service. Council member Mike Jewett stated he is opposed to this resolution, and feels the Town of Vail should be handling the animal control and said it should be handled by one of the departments within the Town of Vail. He said the current cost was high and the service was nat good. Bob McLaurin, Town Manager, stated the cast has gone down because service was reduced. He said there could be additional discussion regarding the town taking over this service if the Council deemed it necessary. A vote was taken. The motion passed, 6-1, Council member Mike Jewett opposed. D. Ordinance No. 19, Series of 1998, second reading, an ordinance Repealing and Reenacting Title 10, Chapter 1; Adopting by Reference the 1998 Edition of the International Mechanical Code, the 1997 Editions of the Uniform Building Code, the Uniform Fire Code, the Uniform Code for the Abatement.of Dangerous Buildings, the Uniform Mechanical Cade, and the International Plumbing Code; the 1996 Edition of the National Electric Code; the 1995 Edition of the Model Energy Cade, and the 1994 Edition of the Uniform Plumbing Code, And, with Regard to the Above-described Codes, Adopting Certain Appendices, Setting Forth Certain Amendments Thereto, and Setting Forth Details in Regard Thereto. • Council member Bob Armour made a motion to approve Ordinance No. 19, Series of 1998 on second reading, the motion was seconded by Council member Ludwig Kurz. A vote was taken. The motion passed, 7-0. The third item on the agenda was the first reading of Ordinance No. 23, Series of 1998, Amending Ordinance No. 8, Series of 1995, Revising Gross Residential Floor Area (GRFA), Building Height Requirements, and Employee Housing Provisions for Lots 39-1 and 39-2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village}; Repealing Resolution No. 10, Series of 1982, Which Provides Special Provisions for Lots 39-1 and 39-2, Glen Lyon Subdivision; Deleting Outdated Conditions and References to Expired Development Plans; and Setting Forth Details in Regard Thereto. Dominic Mauriello, Town Planner, stated that the Community Development Department recommends approval of this ordinance because we couldn't find any compelling reason to treat it differently from other Pots in the area. He also said that the GRFA for these lots would be 9,500 square feet in response to Council's question that was asked at the work session earlier that day. Tim Pennington, the applicant, gave a brief background description of the history of the lot in the Glen Lyon Subdivision. He would like these lots treated as equally as the other adjacent lots in the area. He also said the lot size would be the smallest in Glen Lyon, and the easements on the lots benefit the community and Vail Resorts. He reiterated that the, application is supported by town staff and the Planning and Environmental Commission (PEC), • 2 Vail Town Council December 15, 1998 Meeting Minutes and the application is consistent with other lots in the neighborhood. • Council member Bob Armour asked Tim about the number of Employee Housing Units (EHU) on the lots. Tim said #here would only be one EHU, not two, on the lots as the bridge does not allow access and room to have two EHU's. He said the EHU would probably be on the west lot (Lot 39-1}. Council member Bob Armour asked if the applicant would have an issue if the town stipulated tha# an additional EHU be added to the lots. Tim stated he didn't have a problem with the stipulation of an additional EHU being added. Council member Bob Armour asked the staff why the bridge wouldn't allow two EHU's to be on these lots versus one. Dominic stated the Fire Department access and general access to these lots made it difficult for these lots to have three units on them plus an additional EHU. The current code allows them to have one EHU currently. Also, having a small bridge width made access difficult. Sherry Dorward, the Landscape Architect, explained that given the configuration of the lots, having a larger bridge would have mean# a building the bridge on a curve, and it would have been limited in road width. She said the bridge is approximately 16 feet wide. Tom Moorhead, Town Attorney, asked Sherry if these lots could handle a total of four units, two main units with two EHU's. Sherry said the lots could handle the additional EHU. Andy Norris stated he was involved in the development of the Glen Lyon Subdivision and these lots. He said the GRFA was 10,731 square feet for these lots. Council member Sybill Navas asked if the GRFA figure they are asking for included the EHU and garages. Andy Norris stated that those figures have been included in total GRFA. He also said the original covenants for the subdivision named the Town as an enforcer of the covenants. The visual impacts, and a lot of studies were done on the lots to see haw it affects the neighborhood. Sherry Dorward, said she was hired to work on this project 1D years ago. She explained how the site was developed and explained the concepts, building envelopes, roof lines, impacts and depth and mass of the project. Council member Ludwig Kurz asked if the photos were enhanced by additional landscaping. i 3 Vail Town Council December 15, 3988 Meeting Minutes Sherry said there is na landscaping added and the pictures showed the existing trees an the . lots. She said the to#s were compatible with the neighborhood, and there are other large units in this area. This project is in character and size of the neighborhood. Council member Kevin Foley asked about access to Vail Mountain to this area. Dominic Mauriello said the access should not impact this site. Tam Moorhead stated the alternative route to the mountain is via Tract K and further up the mountain than this site and the impacts were fiound to be not significant. The process to change the covenants is still in process but this would not impact these lots. Council member Kevin Foley said he sees this as a stumbling block to getting snow cats up the mountain. Tim Pennington, the applicant, said he would have to look at the proposal. Council member Ludwig Kurz asked Tom about adding the second EHU to the lots and if this was an issue with the bridge access. Tom said based on what has been presented this evening, and the Town staff and Sherry Dorward agreeing that an additional EHU could be added, it could be done. However, there is no stipulation at this time to add a second EHU. • Council member Mike Arnett said he agrees the size of the lots are in keeping with the neighborhood. With a small bridge there would be limited traffic and suggested the two EHU's GRFA come out of the total GRFA for the lot instead of adding GRFA to the total. Council member Bob Armour made a motion to .approve Ordinance No. 23, Series of 1998 on first reading, with a requirement that each lot have an EHU with a minimum of 500 square feet each. The motion was seconded by Council member Sybill Navas. Further discussion ensued regarding the visibility of the buildings, landscaping requirements, and the GRFA requirements. Council member Mike Arnett asked Bob Armour if he would change the motion to add that Ordinance No. 23, Series of 199$ be approved with the change that GRFA for Lot 39-1 EHU, be subtracted from the total GRFA for the lots. Further discussion ensued on GRFA. Council member Bob Armour made a change in his motion to approve Ordinance No. 23, Series of 1998 with requirement that a Type II EHU be added to each lot, with up to 500 square feet of GRFA subtracted from the total GRFA and the motion was seconded by Council member Sybill Navas. . 4 Vail Town Counoil December 15, 1998 Meeting Minutes Further discussion ensued regarding GRFA and the addition of the second EHU. Council member Kevin Foley suggested adding the 500 additional square feet far the second EHU added to the total GRFA. He doesn't want to penalize the applicant. Council member Ludwig Kurz stated the second EHU GRFA should be included in the original square footage allowed. Council member Sybill Navas said there will be an impact on the skier bridge, but the applicant is getting more than twice as much GRFA as there was before. Council member Mike Jewett stated he is still unclear about the mo#ion. Council member Bob Armour said the motion is that two EHU's be on the lots with an additional garage credit and the GRFA for the EHU's be included in the total GRFA of the lots. A vote was taken. The motion passed, 7-0. The fourth item on the agenda was second reading ofi Ordinance No. 18, Series of 1998, second reading of an Ordinance making Supplemental Appropriations from the Town of Vail Booth Creek Bond Fund and Health Insurance Fund, of the 1998 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. Steve Thompson, Finance Director, stated the Council has passed two supplemental appropriations for 1998. This is the final supplemental appropriation. No additional appropriation will be needed in the General Fund since the full budgeted transfer for the Red Sandstone housing project won't be used, this project won't be complete by December 31, 1998. Council member Ludwig Kurz asked why there were two Ordinance No. 18 in their council packet, and why they are different. Steve Thompson clarified the changes saying there were changes of the reallocation of the transfer of funds. Council member Sybill Navas made a motion to approve Ordinance No. 18, Series of 1998 on second reading, the motion was seconded by Council member Bob Armour. A vote was taken. The motion passed, 6-0. Council member Mike Arnett was not in the room for the vote. The fifth item on the agenda was second reading of Ordinance No. 21, Series of 1998, authorizing the Conveyance of Fee Title to the Following Land Owned by the Town of Vail: A parcel of land situated in Government Lot 3, Section 7, Township 5 South, Range 80 West of the Sixth Principal Meridian, County of Eagle, State of Colorado, being more particularly described as follows: • ~ Vail Town Council December 15, 1998 Meeting Minutes Beginning at the B.L.M. brass cap at Corner 2 of said Lot 3; Thence along the North line of said Lot 3, North 89°41'00" East, a distance of 206.61 feet; Thence South 59°12'40" East, a distance of 26.74 feet; Thence North 88°58'20" West, a distance of 229.76 feet to the West line of said Lot 3; Thence North 00°00'00" East, a distance of 8.42 feet to the Point of Beginning. Containing 2394 sq. ft., mare or less. (See Exhibit A attached) To Paul E. Raether and Wendy S. Raether. Tom Moorhead, Town Attorney, said the Town has been negotiating in goad faith with the residents on Rockledge Road to convey land where residents now have encroachments and to crea#e a buffer between Rockledge and the forest on what was United States Forest Service lands and now are Town of Vail owned lands. There were no additional questions asked by Town Council or the public. Council member Ludwig Kurz made a motion to approve Ordinance No. 21, Series of 1998 on second reading, the motion was seconded by Council member Bob Armour. A vote was taken. The motion passed, 6-1. Council member Kevin Foley against. The sixth item on the agenda was second reading of Ordinance No. 22, Series of 1998, authorizing the Conveyance of an Easement by and Between the Town of Vail and the Eagle River Wa#er and Sanitation District on Lot 9, Sec. 18, T. 5 S., R. 79 W., 6th P.M. Tom Moorhead, Town Attorney, said this is the same process as Ordinance Na. 21, Series of 1998 above. Council member Bob Armour made a motion to approve Ordinance No. 22, Series of 1998 on second reading, the motion was seconded by Council member Sybill Navas. A vote was taken. The motion passed, 7-0. The seventh item on the agenda was second reading of Ordinance No. 20, Series of 1998, amending Section 9.34.030 of the Municipal Code of the Town of Vail to provide tha# it shall be unlawful for any person under the age of 21 years to have in his possession any fermented malt beverage and setting forth details in regard thereto. Tom Moorhead reiterated that this is the second reading of this ordinance. Mayor Rob Ford asked if there were any questions from the public. There were no questions. Council member Mike Jewett asked why two members of the Council voted against this ordinance on first reading (he was absent from that meeting). Council members Kevin Foley and Mike Arnett said it is hard to be a young person in this town and there needs to be other alternative activities provided and the focus should be on the alternatives. • ~ Vail Town Council December 15, 1998 Meeting Minutes Council member Bab Armour said this ordinance was brought before Council as an emergency • ordinance originally and the Council wanted additional information on what were the problems, what are some solutions and why does the town need it. Mayor Rob Ford said the ordinance would make it easier to process a person through the court system. Greg, Morrison, Chief of Poiice, said the possession of alcoho! by minors is illegal by state law. Judge Buck Allen, stated that the Town municipal code states the alcohol has be in a container, but if the minor drinks the contents, then the container is empty. A clarification of the code is why this ordinance is needed. The town has a goad court system, but the courts hands are tied because the code states the alcohol needs to be in a container. This is a separate issue than providing alternative activities. Council member Mike Arnett asked about a separate the issue of disorderly conduct being a separate issue from drinking. Greg Morrison said it is separate issue. There shouldn't be underage persons drinking at all. Council member Sybill Navas asked what alternatives does the town have without this ordinance in place. Greg Morrison said the process of putting people in "detox" starts. By state law, the police could book people in to Eagle County. Greg would like to see the town municipal code mirror state law so people can be booked into municipal court instead of the county. Council member Sybill Navas asked if, by passing this ordinance, the town would be "stepping on any toes". Greg Morrison said one of the problems is that an New Year's Eve parents of minors are not around. With this ordinance, the police could Issue a summons without parents being there. Without the ordinance the minors have to be placed in jail and watched until parents are found and then they go to district court in Eagle. Mayor Rob Ford said he sympathizes with Council member Kevin Foley's issues, but the Council tried other activities on July 4 but the program did not receive much support from the community or Council. Greg Morrison said the movie theater tickets were purchased but there was not much support for that program either. Judge Buck Allen said the code mirrors the state law with the intent. He is seeing people brought in on this charge are the people throwing up or being dragged around by friends because they can't stand up. The minors getting picked up are significantly intoxicated. This would require a person to come to court and parents notified. This is not intended to have a big 7 Vail Town Council pecember 15, 1996 Meeting Minutes fine but the minors are scheduled to attend an alcahal class. He is seeing this behavior in • Breckenridge also. Mayor Rob Ford asked the judge if state law takes care of this issue. Judge Buck Allen said it does but it goes to the district cour# system in Eagle County and this ordinance will amend the procedure so that minors in Vail go through our municipal court system. He also said this ordinance is for young persons walking around town intoxicated, not for people carrying around an open container. Mayor Rob Ford said he wants to make progress on this issue, and get the community on board with activities for these young people. Greg Morrison said this ordinance is not an eitherlor situation, minors will still drink. Buck Allen said ideas for alternative activities are good but this also needs to be addressed in Denver because mast of these kids are from the front range on New Year's Eve and 4th of July. Council member Bob Armour asked if it's illegal to drink, carry or buy alcohol under the age of 21. Buck Allen said yes it is illegal. Council member Bob Armour made a motion to approve Ordinance No. 20, Series of 1998 on second reading, the motion was seconded by Council member Ludwig Kurz. Council member Ludwig Kurz explained he seconded the motion not loosely ar hardheartedly, he doesn't see that this ordinance will change any day-to-day enforcement, however, if the town doesn't get a handle on this issue, the town will be doing a disservice rather than a service to the community. Resorts have died from lack of people we want to have come to Vail. Apart of this is to provide activities. This ordinance wil! be beneficial rather than a negative impact. Council member Sybill Navas said she agrees but we need to provide what the kids need. There is a certain sensitivity needed to dissuade them instead of prosecute them. The town needs a variety of tools to handle this issue. A vote was taken. The motion passed, 5-2, Council members Kevin Foley and Mike Arnett against. The eighth item on the agenda was the Lionshead Redevelopment Master Plan and Resolution No. 14, Series of 1998. The Lionshead Master Plan Team is seeking final adoption of the Lionshead Redevelopment Master Plan with the implementing Resolution No. 14, Series of 1998. Mayor Rob Ford stated fior the public that this process has been on-going far 2-112 years. Council's concerns from the work session have been addressed. . 8 Vail Town Council Qecember 15, 1998 Meeting Minutes Council member Milce Arnett thanked the whole team for all their hard work . Jim Lamont, the East Village Homeowners Association (EVHOA) representative, said the master planning process is a learning process. As painful and tedious as it is, it is a learning process. The growth issue and Lionshead was an issue in the past. The important thing to remember is this process will be giving a shot in the arm to Lionshead, the GRFA will stay, and he reminded Council that GRFA has nothing to do with the designs of the buildings. This plan does have to do with GRFA and zoning and reinvesting in Lionshead. Their sacrifices would be rewarded in value and investments. He applauds the Council in their efforts to learn and support this proposal. The EVHOA has participated in this process because they believe it is tied to the economic success of Vail. He thanked the Council for allowing the EVHOA to participate. Dave Corbin, a representative of Vail Associates, thanked the survivors of the process, particularly the town staff, Ethan Moore, Design Workshop and Council for their time and efforts in this process. He looks forward to the zoning and implementation process. Council member Mike Arnett made a motion to adopt Resolution No. 14, Series of 1998, with the changes made and the motion was seconded by Council member Bob Armour. Council member Ludwig Kurz made a comment he would have wholeheartedly seconded the motion. He said this was a momentous occasion because the time and effort put in by neighbors, Council, staff and consultants now gives the town a framework to revitalize Lionshead and bring up the standards to compete with other competitors and thanked staff and the team to help Council stay informed. Council member Kevin Foley said this has been a long process and thanked everyone for their participation. He said the public good needs to be maintained and expressed that everyone he has spoken to in Lionshead is excited about this plan. Council member Bob Armour said he appreciates the comments from Jim Lamont. The town did get closer during this process and the spirit and determination is far the good of the community. A vote was taken, and the motion passed, 7-0. The ninth item on the agenda was a discussion of the Ford Park Managed Parking. This item was tabled to the January 5, 1998 meeting. The tenth item on the agenda was the Town Manager's Report. There was nathing further to report. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and was seconded by Council member Kevin Foley. A vote was taken and the motion passed unanimously, 7-0. M 9 Vail TDWn CounoEl Deoemher 13, 1998 Meeting Minutes _ The meeting was ad~aurned at 8:55 p.m. `"~p~tLl111Ui4Ifll/jrJlyi ~`~~~~y~~ OF lf~~J~~~frh ~E~-E .i ATT T: ~~ _ ~I~rele' onaldson Town Jerk • • Respectfu tabmitte , Rob Ford _y Mayor Vail't•own Council Minutes October 6, 1998 PUBLIC NOTICE VAIL TOWN COUNCIL MEETINGS Tuesdav. December 22. 199$ Work session .............. HAS BEEN CANCELED DUE TO HOLIDAYS Tuesdav. December 29. 199$ Work session .............. HAS BEEN CANCELED DUE TO 5TH TUESDAY • Sign language interpretation available upon request with 24 hour notification. Please call 479-2332 voice or 479-2356 TDD for information. C] WnRK ~F.gginN MTNiTTFq • Tuesda December 15 1998 Y~ 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on December 15, 1998. AlI members were present. Item No. 3, Request to use Council contingency funds for pexmanent site for Mt. Buller {skier) donation. Nancy Sweeney,. on behalf of AIPP, requested approval to utilize funds from the 1998 Council contingency to permanently site the donated (skier) statue from Mt. Buller, Australia. Although the request was for over $19,000, Bob Armour moved to roll forward up to $15,000 from the 1998 Council contingency fund into 1999, with a second from Ludwig Kurz. In discussion it was asked to explore an alternative base material. A vote was taken and the motion passed 6-1, Mike Jewett in opposition. 2 Item No. 9, Council Reports. Ludwig Kurz requested a matching contribution of up to $3,000 from 1998 Council contingency to fund a sponsorship grant for Channel 5 to highlight `99 events. Because Avon had already approved $3,000, Ludwig again requested the amount be raised from $2,000 to $3,400. Bob Armour then revised his motion with a second from Mike Arnett, to approve up to $3,000. A vote was taken and . the motion passed unanimously, 7-0. • VAIL TOWN COUNCIL-MINUTES • TUESDAY, DECEMBER 1, 1998 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, November 1, 1998. The meeting was tailed to order at approximately 7:00 P.M. COUNCIL MEMBERS WRESENT: COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: • • Rob Ford, Mayor Ludwig Kura, Mayor Pro-Tern Kevin Foley Sybi11 Navas Bob Armour Michael Arnett Michael Jewett Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tam Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Tom and Flo Steinberg expressed their concern regarding Ford Park construction, in particular, the mud not being removed from the pathways, the amount of concrete pylons and the size of the project. Town Manager McLaurin explained Ford Park was the site for the opening ceremonies for the 99 Championships being held at Ford Park and assured the Steinbergs that the park would be restored to its original state by the Vail Valley Foundation once the event was over. The second item on the agenda was the first reading of Ordinance No. 18, Series of 1998, an ordinance making supplemental appropriations from the Town of Vail Booth Creek Bond Fund and Health Insurance Fund. Steve Thompson, Financial Director, presented the ordinance to the Council, stating that the ordinance added $200 to the Booth Creek bond fund and $70,000 to the town's health insurance fund. Steve Thompson presented the ordinance to the Town Council, stating the Council had passed two supplemental appropriations for 1998. This would be the final one. He stated no additional appropriation was needed in the General Fund since the full budgeted transfer for the Red Sandstone housing project would not be used Council member Bob Armour made a motion to approve Ordinance 18, Series of 1998, on first reading and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was the first reading of Ordinance No. 19, Series of 1998, an ordinance repealing and reenacting Title 10, Chapter 1; Adapting by Reference the 1997 Edition of the Uniform Building Code, the 1997 Edition of the Code for the Abatement of Dangerous Buildings, the 1996 Edition of the National Electric Code; the 1995 Edition of the Model Energy Code; the 1998 Edition of the International Mechanical Code, the 1997 Edition of the Uniform Mechanical Code, the 1994 Edition of the Uni#orm Plumbing Code, and the 1997 Edition of the International Plumbing Code. Gary Goodell, Chief Building Official presented the ordinance to the Council, stating the Uniform Fire Code had been inadvertently left out of this ordinance and would be added before second reading. Goodell stated there were also two amendments regarding access that needed to be stricken from the document, as the Town of Vail had not adopted the design standards referred to in the ordinance. Council member Bab Armour made a motion to approve Ordinance No. 19, Series of 1998, on first reading with the above changes and Mayor Pro-Tem Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fourth item on the agenda was the first reading of Ordinance No. 21, Series of 1998, an ordinance authorizing the conveyance of fee title to a parcel of land owned by the Town of Vail to Paul E. Raether and Wendy S. Raether. Tom Moorhead, Town Attorney, presented the ordinance to the Town Council, stating the Town has been negotiating in good faith with the residents on Rockledge Road to convey land where residents now have encroachments and to create a buffer between Rockledge and the forest on what was United States Forest Service lands and now are Town of Vail owned lands. The value of this land has been calculated on a per square foot basis. There is the potential to see a return of $1.4 million on the sale of properties on Rockledge Road. This conveyance to Paul and Wendy Raether is the first in what is anticipated to be a series of transfers which will address numerous private encroachments an what was Forest System lands. This conveyance will also create an open space buffer between the Town of Vail and the Forest Service land to the south of Rockledge Road. it is hoped that it will reduce the likelihood of private exchanges of Forest Service lands in and around the Town of Vail. The Town continues to maintain a strong posture in regard to apposing private land exchanges that could allow additional development around the Town of Vail. Council heard from Tom Steinberg, a former Council member, who was instrumental in initiating land exchange discussions with the Forest Service. He urged the Council to remain firm on its original agreement with the Forest Service as to how the properties were represented. The Council also heard from Diana Donovan regarding the potential addition of square footage to the property being sold and also the issue of real estate transfer tax funds relating to the land exchange. There was discussion regarding the use of real estate transfer tax funds being used to purchase Trapper's Run. Town Attorney Moorhead was instructed to address this issue. Russ Forrest, Community Development Director, stated that as a result of the Common Ground meetings held last June 3 and 4, the sale of property to be used for employee housing was one of the top preferences of the group. After further discussion, Council member Sybill Navas made a motion to approve Ordinance 21, Series of 1998, on first reading, striking any references made to allocating proceeds to the housing fund. The motion was seconded by Council member Mike Arnett. Council member Kevin Foley stated he felt the Town should begetting top dollar for land it was selling and did not feel the Council was being responsible for selling it for less than fair market value. Council member Bob Armour thanked the staff and the community for their time and effort to work on the land ownership agreement. A vote was taken on the motion and the motion passed 5 to 1, Kevin Foley opposing. The fifth item on the agenda was Ordinance No. 22, Series of 1998, first reading of an Ordinance Authorizing the Conveyance of an Easement by and Between the Town of Vail and the Eagle River Water and Sanitation District on Lot 9, Sec. 18, T. 5 S., R. 79 W., 6th P.M. The Eagle River Water and Sanitation District has placed a new water tank upon the Town of Vail land and will be paying a fair market price of $30,000 to the Town of Vail for the easements. After some discussion, Mayor Pro-Tem Ludwig Kurz made a motion to approve Ordinance No. 22, Series of 1998, on first reading. Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The sixth item on the agenda was Ordinance No. 20, Series of 1998, An Emergency Ordinance amending Section 9.34.030 of the Municipal Code of the Town of Vail to provide that it shall be unlawful for any person under the age of 21 years to have in his possession any fermented malt beverage. Tom Moorhead presented this ordinance to the Town Council, stating the amendment was being presented at the request of the Town of Vail Municipal Judge Buck Allen, Prosecuting • Attorney Tom Silverman and the Vail Police Department. The Town of Vai! Cade presently limits possession of alcoholic beverages by minors to those circumstances in which such beverages are "in any container of any kind, whether opened or unopened." Under this provision as it presently reads, the Town of Vail has been confronted with difficulty in prosecuting persons underage who are in an intoxicated condition and based upon the evidence, do possess such beverages though they have already been consumed. Therefore, this amendment would allow such prosecutions to proceed upon evidence that the underage person is in an intoxicated condition and therefore possessing alcoholic beverage. It was requested the ordinance be considered as an emergency so that it would be effective prior to the holiday season when the Town of Vail experiences an increase in the occurrence of .underage drinking. Discussion followed regarding the need to have this ordinance passed as an emergency ordinance, as wail as the lack of activities #or the 18-2Q year age group in the Vail area. Carol Hymers and Diana Donovan addressed the Council, asking for their help in finding activities for Vail's underage population. Council member Bob Armour made a motion to approve Ordinance 20, Series of 1998, on first reading, and asked that Judge AAen or Prosecuting Attorney Silverman attend the second reading of this ordinance to discuss its necessity on December 15th. Council member Navas seconded the motion. A vote was taken and the ordinance passed 4-2, Council members Foley and Arnett opposing. The seventh item on the agenda was the second reading of Ordinance No. 17, Series of 1998, an Annual Appropriation Ordinance: Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, #ar its Fiscal Year Jahuary 1, 1999, Through December 31, 1999, and Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1998 Tax Year and Payable in the 1999 Fiscal Year.. Council member Bob Armour made a motion to approve • Ordinance No. 17, Series of 1998, on first reading, and Council member Michael Arnett seconded the motion. A vote was taken and the motion passed 5-1, Kevin Foley opposed. The eighth item on the agenda was Resolution No. 15, Series of 1998, a Resolution Amending the Deferred Compensation Plan and Establishing a Trust. This Resolution amends the Town of Vail Deferred Compensation Plan and creates a trust to hold the plan assets as required by the Internal Revenue Code. Steve Thompson, Finance Director, presented the resolution to the Council, stating this was a plan for employees to put their own dollars into their compensation plan. He stated the Town of Vail does not match these funds. Thompson stated that last year the plan was approved for by police and fire. He stated this plan was identical to the police and fire plan. Council member Bob Armour made a motion to approve Resolution No. 15, Series of 1998, and Council member Sybill Navas seconded the motion. A vote was taken and the motion was unanimously approved. The ninth item on the agenda was the presentation of the Lionshead Redevelopment Master Plan. Dominic Mauriello, Chief of Planning, addressed the Council, along with Ethan Moore, outlining the revisions made to the Lionshead Master Plan. A list of additional concerns were outlined by the Council, to be incorporated into the Master Plan. Mayor Ford stated that this study had been in progress for over two years, taking into consideration building heights, view corridors, GRFA calculations, parking requirements, parking pay in lieu, employee housing and youth play areas. The Council also heard from Jim Lamont, East Village Homeowners Association, in which a list of "unresolved Issues" was presented, including a request to give GRFA a larger role in controlling development parameters. David Corbin of Vail Associates and Robert Lazier, a Lionshead property owner, addressed the Council, stating that the need for controlling GRFA was not as effective as the need to move forward with the adoption and implemention of the plan. The Council requested Ethan Moore and planning staff to provide a recommendation on a GRFA ratio that will provide #lexibility for design and allow more emphasis on other design standards, as well as addressing the other points presented by the Council Approval by the Town Council is scheduled for the December 15th meeting. The tenth item on the agenda was Town Manager's Report. Town Manager McLaurin stated he had nothing to add to the report submitted. As there was no further business, Council member Bob Armour made a motion to adjourn the meeting. Councii member Michael Arnett seconded the motion. A vote was .taken and passed unanimously, 6-0. The meeting was adjourned at 10:25 P.M. ~~~0~~~ OF Y,Q,`',~, ~ ~ ~ ~~~~/ir~.,~QLG4? A~„~e~~~~~ ATTE Lofelsi onaldson Town Jerk n~o-- (Minutes taken by Mary A. Caster} Respectfuiiy mi~~ed,r~ \,~r ~/ Rob'Ford Mayor C,