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HomeMy WebLinkAbout1997 Vail Town Council Minutesr1 ~J Tuesday, January 28, 1997 2:00 P.M. Town of Vail Council Chambers WORK SESSION MIN~JTES What follows constitutes formal motions and actions taken by the Vail Town Council at their regular work session on January 28, 1997. All members were present except for Rob Ford. Item #3 on the agenda: Negotiations for Public Works seasonal housing development team, Paul Johnston moved, with a second from Sybilc Navas, to approve the development team of Mark Donaldson, architect, and J. Viele Construction, to "design/build" seasonal housing at the Public Works site. A vote was taken and passed unanimously, 6-0 (Rob Ford absent). In discussion, it was noted the PEC requirement of 3 seasonal housing units had been included in the overall approval for this facility, but comments from a couple Council members supported a "more is better" opinion. Constraints such as topography, access under I-70, impact on the Public Works site, and so an were noted as being factors limiting the total number of units to be constructed. N 2. Item #6, Other: The Council reconvened following their executive session (Armour, Jewett, Foley, Kurz, Navas - w/Navas leaving shortly thereafter) to discuss a requested supplemental of $104,000 to fund the acquisition of hard and software for a new computer system. Steve Thompson explained when funding had originally been allocated fora `97 expenditure of $500,000, this was merely an estimate of the potential cost. Following a year Iong study of the issue, a final contract will be entered into, allowing for substantial revision of the financial and public safety software. The total cost for the project is estimated to be $610,000. Soft costs, i.c., training, travel, and cadging, project management and conversion costs make up $200,000 of the total budget. If these costs are managed well by the Town and HTE, the final project may cost less than $610,000. Thompson also stated the new acquisition could increase the overall operating budget by as much as $30,000 annually, half of which will probably be absorbed by a previous staff reduction in the Data Processing Division and half coming from the general fund. The current computer system was purchased more than ten years ago and is outdated and inefficient, which prompted the search for an improved system. Council will move to approve this supplemental appropriation through an ordinance later in 1997. ~~ WORK SESSION MINUTES Tuesday, February 4, 1997 1:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 4, 1997. All members were present except Ludwig Kurz. Item No. 3 -Town of Vail1USFS appraisal for the land exchange. The Town Council reviewed the final appraisal for the Iand exchange and approved the appraisal through a motion by Rob Ford, second from Paul Johnston. A vote was taken and it was unanimously approved, 6-0. 2. Item No. 8 -Other. A request from Tom Moorhead. Paul Johnston moved to waive any conflict of interest that might arise from Barney White's past joint representation of the Town of Vail and the Lodge Tower which would ~`*i then allow Mr. White to continue individual representation of the Lodge Tower. There was a second from Kevin Foley. A vote was taken and the motion passed 5-0 (Sybill Navas absent from the vote). •• • WORK SESSION MINUTES i'~ Tuesday, February 11, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 11, 1997. All members were present except Ludwig Kurz. 1. Item No. 3, TOV/USFS Exchange Agreement for the land exchange. In a motion made by Rob Ford and seconded by Paui Johnston, Council directed staff to prepare a resolution and ordinance to execute the exchange agreement in order to transfer the properties. This will be scheduled for the evening meeting on February 18, i 997. A vote was taken and the motion passed 5-1, with Kevin Foley in opposition. 2. Item No. 6, Discussion of cancellation of March 18, 1997, work session and evening meetings and reset regular meetings for March 25, 1997.. Council unanimously approved this change in order to accommodate a legislative tour orchestrated by the Colorado Municipal League on March 18th in Denver. 3. Item No. 9, Other. Rod Slifer, on behalf of the Vail Village.Commercial Property Owners Association, presented a check in the amount of $1,SOO:to the Town Council in order to expedite the reprogramming of the software~at the parking structures. Mike Jewett made a motion to implement "as quickly as possible" the. free skier parking from 3:00 p.m. to 7:00 a.m. daily, with a second from Kevin Foley. A vote was taken and the motion passed 5-1, with Bob Armour in apposition. ~~ WORK SESSION MINUTES Tuesday, February 18, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 18, 1997. Ail members were present except Kevin Foley. Item No. 4 -Continuation of discussion authorizing the Town Manager to execute the consultant contract and collaboration agreement regarding Lionshead Redevelopment Master Planning Process approved November 4, 1996. Rob Ford made a motion to approve the authorization, with a second coming from Mike Jewett. A vote was taken and the motion passed 5-1, with Paul Johnston in opposition. 2. Item No. 5 - Implementation of Forking Program. Through discussion, Council arrived at the following conclusions re: the experimental MarchlApril paxking program. Free parking in the structures will be offered from 3:00 p.m. to 7:00 a.m. beginning an or around March 1 and continuing through Apri120. • There will be no refunds for Blue and Gold pass holders. • All charges stop from 3:00 p.m. to 7:00 a.m. (Applies to cars already in the structure, too). • The first 90 minutes of parking will continue to be free; therefore, cars entering at 1:30 p.m. will have free parking unti17:00 a.m. • The maximum rate for a full day of parking will be $9.00, dawn from $14.00. • The program will be measured by: sales tax revenues; parking revenue comparisons over a five year period; number of parking transactions; and bus ridership. 3. Item No. 7 -Vail Associates/Vail Valley Tourism & Convention Bureau Joint Marketing effort. Council unanimously agreed to fund up to $2,500 in support of this Aprii ~. marketing proposition from Council Contingency as long as the Tawn of Avon contributes a like amount. WORK SESSION MINUTES Tuesday, February 2S, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on February 25, 1997. All members were present. A motion was made by Paul Johnston to proceed with the bid process for the West Vail Interchange with a second coming from Sybill Navas. A vote was taken and the motion passed unanimously 7-0. (See attached) •• • ~~ .r _~ TOWNOFYAIL 75 South Frontage Road ~~~ail, Colorado 81 b57 970-479-2100 FAX 970-479-2157 MEDiA ADVISORY February 26, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAiL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 25 Work Session Brie#s Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --PEC/DRB Review During a review of the Planning and Environmental Commission {PEC} agenda, Bob Armour Hated that both the Gross Residentiai Flaar Area {GRFA} topic and the ~~ proposed Ford Park management plan are showing upon the same agenda. Council members directed that the topics be staggered, beginning with the Ford Park proposal. --Discussion of Roundabout at West Vail re: Funding and Schedule The Council voted 7-0 to move forward with the bid process far construction of roundabouts at the West Vail interchange. However, funding continues to remain an issue and will impact the timing of the project. During discussion yesterday, Town Manager Bob McLaurin said the Colorado Department of Transportation (CDOT} has agreed to help cost-share the $5.5 million project. CDOT's proposal would require the town to front the casts for the project, with CDOT reimbursing the town up to 50 percent of the project cast, not to exceed $3 million, no earlier than 2003 and no later than 2005. McLaurin said other potential funding partners, such as Vai! Associates and Eagle County, have not yet responded to the town's preliminary discussions with them. The town has budgeted $1.5 million for the project this year. Therefore, moving forward with construction would mean displacing other capital projects planned for this year, McLaurin said. Those possibilities include deferring the $2.5 million Lionsridge Loop/Buffehr Creek street reconstruction project; $1.7 million far affordable housing land acquisition; $600,000 for improvements to the Pubiic Works shops; and $600,000 for Viilage streetscape improvements far the 1999 championships. In discussing the ramifications of accepting CDOT's funding offer, the Council considered deferring the project to 1998 or beyond (with no assurance CDOT's offer would still be an the table); waiting for actual cash up-front from CDOT (which in ail likelihood would involve being included on its next five year budgeting cycle}; taking the shortfal! from lurid balance to be repaid in order to honor the 10-year projected budget shortfall; or considering a {more} ~~s~ l2ECYCLEDPAPER TOV Council Highlights/Add 1 combination of deferring the project and borrowing from fund balance. Council agreed to continue the discussions at next week's work session, including funding, construction incentives, completion dates and penalties. The tentative schedule for the project is as. follows: publish notice of bids, Feb. 28; plans available for contractors, March 3; open bids, March 25; award bids, March 25; construction begins, April 7; and essential completion of project, Oct. 17. For more information, contact Bob McLaurin at 479-2105. --Discussion of Village Area Snawmelt System Cost and Phasing The Council heard a staff report on the feasibility of a snowmelt system within the Village. After consulting with an engineering firm, Todd Oppenheimer, the town's parks superintendent, said the cost is estimated at $8.5 million for installation of a system that would cover 146,000 sq. ft., or three-and-a-half acres. Installation could occur in eight phases, he said. Phase one--construction of a central bailer plant and heating of Slifer Plaza--would be the most costly phase at an estimated $1.6 million. The annual operating cast far the total system would run about $101,000, he said, based on today's natural gas casts. That compares to an annual cost of about $200,000 for current snow plowing and snow removal in the Village. Town Manager Bob Mcl_aurin said a heated system, particularly from the top of the Transportation Center to the top of Bridge Street, would~be of significant benefit to the community. However, he said the project can't be funded by the town alone. The town's 1997 budget contains $600,000 for streetscape improvements and another $400,000 earmarked for 1998 in preparation for the 1999 World Alpine Ski Championships. Bob Armour wondered if a lodging tax with a sunset provision could be a possible funding source, while Rob Ford suggested exploring a business improvement district. Pau! Johnston expressed concern about the ramifications of a lodging tax. instead, he suggested the possibility of moving forward with phase one at the town's expense to help attract funding partners far the remainder of the project. McLaurin suggested probing interest in a business improvement district as next steps. For mare information, contact McLaurin at 479-2105. --Information Update Public Works/Transportation Director Larry Grafel said the expanded free parking program from 3 p.m. to 7 a.m. was ready to be implemented beginning at 7 a.m. Saturday, March 1. Bob Armour stressed the importance of promotional assistance by the merchants to maximize success of the pilot program. Rod Slifer, representing the Vail Village Commercial Property Owners Association, said distribution of a "Park Free After 3" logo would begin today. Recipients will be asked to add the logo to their existing advertising to help push the program. The Council was also informed of funding difficulties impacting the GrundiglUCl Mountain Bike World Cup, schedulgd for July 10-13 in Vail. The Vail Valley Foundation, National Off Raad Biking Association (NORBA) and Union Cycling international (UCI) have until Feb. 2G to resolve the issues. Otherwise, the event will likely be canceled. Far more information, contact John Dakin with the Vail Valley Foundation at 949-1999. Y_::. • ~~ ~~ • N • ~..~ , ,. (more) ,, ` ' +_S ~ :Y s s. M Tuesday, March 4, 1997 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on March 4, 1997. All members were present except Robert Armour. 1. Item No. 2, site visit and discussion of Ordinance No. 4, Series of 1997, establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sannenalp Properties, Inc., represented by Gordon Pierce. Pau! Johnston moved to table this item based on a request from the applicant, with a second from Kevin Foley. A vote was take and the motion passed 6-0, tabling this item to the March 25, 1997, work session. 2. Item No. 3, discussion of the Public Works Seasonal housing project, specif cally density, costs, and site constraints. Paul Johnston moved to approve Option B, with a second from Ludwig Kurz, which includes 24 dwelling units, site improvements for the housing, ~~ ~ and site improvements to make the current Public Works operation safer. Additionally, staff was authorized to proceed with CDOT in regard to access permit information. A vote was taken and the motion passed unanimously, 6-0. 3. Item No. 4, discussion of the West Vail Interchange funding options/capital projects fund. Ludwig Kurz moved to approve the funding option with a second from Rob Fard. A vote was taken and the motion passed unanimously, 6-0. The funding option included deferring the following projects: 1.997 CanitaI Proiects Deferred to 1998 Seibert Circle improvements, $342,000 Lionsridge Loop street reconstruction, $2.5 million Slifer Plaza improvements, $300,000 1997 Proiect Costs Cut Newspaper dispensers, $73,000 Affordable housing land acquisition, $475,000 (to be replenished with CDOT repayment) ~1 LJ Tuesday, May 20, 1997 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 20, 1997. All members were present except Ludwig Kurz and Rob Ford. 1. Item No. 2. Information Kiosk Demonstration. Staff recommendation was to approve the applicant to proceed through the process to locate two information kiosks, preferably at the Lionshead bunker and at the Covered Bridge, for demonstration project. Paul moved to approve, with a second coming from Kevin. The motion passed unanimously S-0. 2. hem Na. 4. Town Council discussion of providing fiznding and/or resources to the Vail Alpine Garden Foundation for the construction of an underground parking structure on the Ford Park soccer field parking lot site. The 100 space underground parking structure is intended to be constructed in conjunction with the proposed Alpine Garden Education • Center. Paul Johnston was absent for later discussion, however, he had previously supported Bob Armour's recommendation for the Alpine Garden to proceed with design number one which calls out 6S parking spaces remaining on surface level at the soccer field parking lot and the construction of the education center adjacent to those spaces. Additionally, if more spaces are required for the education center, they should be put underground the education center facility. 'Third, if the public were to vote on a bond issue, it probably would be unsuccessful. There is no willingness on Council's part to earmark RETT funds or general fiend money toward a parking structure at this point in time, and the Town of Vail is not interested in funding an underground parking facility, based on public comment gathered during the Ford Park Management Plan process and the further constraint on Town resources. Although a vote was not taken, there was concurrence from the remaining three Council members that this was the route to take. Those also in attendance were Kevin Foley, Sybill Navas, and Mike Jewett. In regard to Helen Fritch's suggestion that this become a publiclprivate joint venture, Tom Moorhead indicated we were already involved from a public perspective in that the Town Council is allowing for the construction of this facility on public space. Council concurred with this opinion. Additionally, in gathering further information from Council, Kevin Foley indicated at some time he would be interested in entertaining a proposal for financing from other partners but he would not consider using RETT funds. Paul indicated he would consider partner funding but would not consider RETT fimding. Bob Armour make a very clear statement about not using either RETT or general fund money. Sybill indicated we should not fund a parking structure and also suggested she doubted whether a question on public financing would pass in this community. Mike Jewett indicated he would be interested in pursuing partners at some paint, looking into leases, • or other viable options and because he has already indicated he is interested in separating some monies from RETT for use of affordable housing. Mike would not be interested in using RETT fund money for the construction in the parking facility. These are additional notes. •. • ~~ • WORK SESSION MINUTES Tuesday, June 17, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on 3une 17, 1997. All members were present except Kevin Foley and Paul Johnston. 1. Site visit and discussion of Buffeter Creek Park use. Action Requested of Council: After reviewing the Buffeter Creek site staff requested council to consider three possible options. 1) leave the dirt bicycle course unchanged until early 1998 when a neighborhood public process will be used to determine the site's future use; 2} modify the course through redesign, reconstruction andlor rebuild (unfunded financial implications); 3}remove the course. Rob Ford moved to remove the dirt course and reseed it as soon as possible, with a second from Mike Jewett. Mike Jewett seconded this motion due to the cost of insurance • and because the design process had not been followed with the neighborhood participants. This motion was additionally amended to include a requirement that when the Town gets ready to discuss possible uses for the Buffeter Creek parcel, a BMX park should not be excluded, this amendment coming from Ludwig. A vote was taken and the motion passed unanimously (5-0). •• ~J WORK SF..SSION MINUTES Tuesday, June 24, 1997 2:00 F.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on June 24, 1997. All members were present except Kevin Foley. Mike Jewett arrived at 4:00 p.m. and therefore voting on both items on which they took votes. Item No. 4, final review of the Public Works seasonal housing development. Following the presentation by Andy Knudtsen regarding the final budget plus a review of big figures, guaranteed maximum price, and other considerations, Paul Johnston moved to approve moving forward with this $2.545 million seasonal housing project with a second from Rob Ford. A vote was taken and the motion passed unanimously. {6-D} 2. Proclamation of the Mayor, Proclamation No. 2, Series of 1997 for the Vail Shootout. Upon reading the proclamation to honor the Vail Shootout's 25th year with many of those 25 having occurred in the Town of Vail since 1979, Paul Johnston made the motion to approve the Proclamation with a second coming from Rob Ford. A vote was taken and the motion passed unanimously. (b-0) •• • Tuesday, July 8, 1997 2:00 P.M. ~~ • Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on July 8, 1997. All members were present. 1. Immediately following the update by TCI, a motion was made to retreat to executive session regarding Council communications with the FDIC. Following an executive session, the Council voted 6~0-1 {Jewett abstaining) to send a letter from Mayor Bob Armour to the Federal Deposit Insurance Corporation {FDIC) outlining the Council's "disassociation" with the letter sent previously by Councilman Michael Jewett. In that letter, Jewett, acting on behalf of the "citizens of Vail," asked the FDIC to hold a hearing on the process used by City Market to lease space to Alpine Bank for a branch facility. Jewett has alleged improprieties by a former Council member in this matter. During yesterday's open session, Council members admonished Jewett for using his Council position to advance a personal agenda without consulting the other Council members first. They said the letter, written on Town of Vail letterhead, is misleading because it implies Jewett's requests are shared by the entire Council. 2. Item No. 5, Council Reports. Sybill Navas requested direction and approval from Council to use the QQ Director, Lane Wyatt, from Northwest COG to review both our stream setbacks as well, as the implication, in regard to the Austria Haus. Council was unanimous in approval of supporting this request. The Northwest COG QQ donated time is a benefit derived through dues paid to that organization. Further, under Council Reports, Sybi11 Navas distributed a request by the Vail Village Merchant's Association to help cover a deficit from last year's Turn It Up! customer focus training. The Council then voted 7-0 to cover the $596.00 deficit from Council contingency funds. •~ ~J WORK SESSION MINUTES Tuesday, July 22, 1997 . 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on July 22, 1997. All members were present. 1. Item No. 2, Review of the Learning Tree Lease. Given that the Learning Tree lease requires a review every five years to determine if the rent should be raised, the question was asked whether this lease should be renewed at $1.00 per year, to coincide with action taken for the ABC lease in the summer of 1996. Sybill moved to approve the $1.00/year lease rate, with a second coming from Paul Johnston. A vote was taken and the vote passed unanimously. N • ~~ r~ Tuesday, August 12, i 997 2:00 P.M. Town of Vail Council Chambers WORK SESSION MINUTES What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August i 2, 1997. All members were present except Kevin Foley, Sybill Navas and Mike Jewett. ~~ • Item No. fi, Information Update. Three separate items with funding implications were discussed. They are as follows: Modif cation of the west entrance to the municipal building was approved to move forward with a motion by Ludwig and a second by Paul. A vote was taken to approve this modification to the building unanimously, 4-0. The construction improvements will be in the price range of $70,000 to $95,000, through a negotiation with Rippy Construction. Financing is to come from facilities maintenance. 2. The Meadow Mountain Foundation had requested $1,000 as matching funding for a GOCO grant. Our contribution would be contingent on their GOCO grant approval Ludwig moved to approve the contribution with a second from Paul. The vote passed unanimously, 4-0. This money will come from Council contingency. Sybill had requested a $1,000 contribution from Council contingency be approved to support the capital construction for the Chamber's new offices in Avon. A motion was made by Ludwig, with a second by Paul, and the motion passed unanimously 4-0 to approve this contribution. ~~ • Tuesday, August 5, 1997 2:00 P.M. Town of Vail Council Chambers WORK SESSInN MINI 7TES What follows will reflect motions and actions taken by the Vail Town Council at their regular woxk session on August 5, 1997. All members were present except Paul Johnstan. 1. Item No. 6, Information Update -Ford Park bike/pedestrian/recreationgath. The Iow bidder on the project was Native Excavating at $567,466.00; added to this was an additional $132,100.00 for items that had been added to the project following letting the bids. Council agreed to allow proceeding with the project, based on the fact that bus delivery and a $1 million payment for those buses, is not scheduled naw until March of 1998. Attached is a memorandum that addresses the specifics of this bid. Sybill moved to proceed with the project, with a second coming from Ludi. A vote was taken and the motion passed unanimously 6-0 (Paul Johnston absent). ~~ • M • ~~~ ~ ~n#t~roffice M E M O R A N D U M to ~ Larry Grafei from: Todd Oppenheimer subject: Ford Park Bikepath date: August 1, 1997 hollowing is a report on the status of the Ford Park Bikepath project following the bid opening. Two bids were received an the project. Native Excavating - $567,466.45 and B&B Evcavating - $634,995.35. These numbers represent about an 11% spread which is reasonable. Our estimate on the work was $537,000 made before some changes in the storm sewer design. The project budget was based on the estimate of $537,000. There arc other Town provided items which also must be taken from the project account. These are as follows. Construction staking $ 5000 Path lights $13,600 Key pad gate controller $ 1000 Possible base quantity error $20,000 Contingency ] 0% $60.0(}0 Subtotal $99,600 Bid amount over budget $32.500 Total shortfall $132,100 The revised budget, to complete the entire project as bid, would be ~6G9,100. There is an option available to lower the overall cost of the project and still meet CDOT's overlay frontage Road overlay plans. That option involves postponing the concrete work, dugouts, and related work east of the Ford Park access road. The value of this portion of the work, based on the bid numbers, is approximately $150,000. The exact number would have to be negotiated with the contractor. If the roadway part of the project was to be postponed until next year, after the CDOT overlay this year, there would be several factors to take into account. First, we would accrue additional costs to widen the road and install the storm sewer because we would be providing a thicker asphalt section. This would cost approximately $16,000. Or, CDOT might require us to re- overlay the entire road after cutting it up to install the storm sewer line. This would cost approximately $35-40,000. In both options, there would be additional redesign costs, striping costs, and, importantly, the image of the Town tearing up a freshly paved road. Please let me know how you would like to proceed with this project as soon as possible. WC)RK ~F.S~ION MINI~TES Tuesday, October 7, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 7, 1997. All members were present except Kevin Foley. 1. Item No. 5, review of Town Manager's amendment to the 1998 budget. This being the second year of the 1997-1998 biennial budget, the original 1998 budget was prepared and presented to Council last year. However, the Town Manager recommended amendments to the 1998 budget. Paul moved to approve the action plan, with a second coming from Ludwig. A vote was taken and the motion passed unanimously (6-0}. Additionally, the Council was unanimous in approving funding for the drug detective position. 2. Item No. 7, Information Update. A proposal on valet parking by Mountain Valet, LLC was presented to Council. Following discussion, Council approved {4~1, Sybill Navas had left the meeting and Bob Armour voting against} to proceed with the proposal as ~. Larry Grafel described it, e.g., pick up in front of the Christiania and valet storage of vehicles at the soccer field parking lot. :~7 n ~.~ S WCIRK ~ESSI[)N MINilTF Tuesday, October 14, 1997 2:00 P.M. -- ~ Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on October 14, 1997. All membexs were present except Bob Armoux. Item No. 4, Lionshead Redevelopment Master Plan. Update/proposal for extension of Stage III of the five stage process. Rob Ford moved to approve the proposed revised schedule for completion of Stage III, with a second coming from Ludwig. A vote was taken and the motion passed 4 in favor - 2 against, {Jewett, Navas opposed.) 2. Item No. 5, Discussion of Turn It Up Vail! 1997 Funding. The request was to spend $19,000 from the 1997 Council contingency to fund Turn It Up Vail+. for 1997. In addition, $5,000 that had been allocated to the 1998 Turn It Up Vail! funding was removed. Council stated that it would be possible to combine that $5,000 with $5,000 remaining in Council contributions to put toward a joint effort by the VVTCB and the Village and Lionshead Merchants Associations for their Vail-specific marketing brochure. A motion was made by Paul, with a second by Ludwig, and the motion passed 6-0 to spend Council contingency funds from 1997 not to exceed $19,000. Further comments from Council suggested that the organizers of Turn It Up enhance training and go easy on the party. • ._ « 1. • t • • WORK SESSION MINUTES October 21, 1997 All members were present with the exception of Bob Amour. Item ~5: A request from Ron Riley to proceed through the development review proceed through development review process to add an outdoor dining deck on the Town of Vail right-of--way. The applicant is proposing a four and one half wide deck for Russell's restaurant, that would encroach on Bridge Street. An approval would allow the applicant to proceed through the Planning and Environmental Commission review in requesting a conditional use permit for a minor exterior alteration and the Design Review Board would then also review the final design of the project. Rob moved to approve the applicant's request with the second coming from Kevin Foley. A vote was taken and the motion passed 4 - 2, with Sybill Navas and Mike Jewett in opposition, and Bob Armour absent. item #6: A Council call-up o£ a Planning and Environmental Commission action, relating to the property located at the Vail Village Club, 333 Bridge Street, Lot C, Block 2, Vail Village First Filing. Tom Moorhead, Town Attorney, made a complete presentation regarding the October 13, 1997, PEC motion not to hear the appellant's requested appeal. The PEC made the finding of fact that the appeal was not filed in a timely manner. The specific appeal of three staff interpretations were: 1. The staff's classification of a third and fourth floors as "eating and drinking establishments;" 2. Section 18.52.100c, Parking-requirements schedule (eating and drinking establishments) and Section 18.52.160, exemptions (parking pay-in-lieu} - appellant disputes the calculation of the number of parking spaces required; and • The requirement that the applicant sign the pay-in-lieu promissory note personally and that a deed of trust be filed on the property. The appellant is Riva Ridge Partners, LLC -Glenn M. Heelan; Margretta B. Parks. Paul Johnston, upon hearing all the evidence, moved to overturn the PEC's decision not to hear the appellant's requested appeal with a second coming from Kevin Foley. A vote was taken and the motion passed 4 - 2, with Rob Ford and Ludi Kurz in opposition to the motion and Bob Armour absent from the meeting. The vote returned the three staff interpretations to the Planning and Environmental Commission. ~,. Item #7: Under Informatian Update, Pam 13randmeyer indicated the Vail Valley Foundation had requested permission to print that summer parking was free in conjunction with printing of their brochures and tickets far the summer Bravo! series and dance festival. After a brief discussion, Council indicated it did not want to keep the new Council from making decision independent of all the information that would lead to an appropriate decision and suggested the Foundation move forward with an advisement such as parking available at both the Village and the Lionshead structure. Additionally, following a request from. Kevin Foley on behalf of the Vail Recreation District. The Council indicated they felt the World Wide Church of God was still a very viable organization, brought good business to town at a time of year when it was needed, and their intention was to continue their contract in allowing the World Wide Church of God to use days at the Dobson Arena. '] ~M Tuesday, October 28, 1997 2:00 P.M. Town of Vail Council Chambers W[3RK SESSiCIN MINi3TF.S What follows will reflect motioxzs and actions taken by the Vail Town Council at their regular work session on October 28, 1997. All members were present. 1. Item No. 4, Contribution Request/Request for Special Event Funding/Discussion of Business License Fee. Following presentations from the Vail Valley Merchants Association, the Vail Valley Tourism & Convention Bureau, and several speakers from the audience, the following motion was made by Sybill Navas with a second from Rob Ford. 1. $10,000 taken from 1998 Council Contribution Funding should be approved to support the Vail Village/Lionshead Shopping Guide. 2. In regard to Special Events: $45,000 from the General Fund to fund the AVF Pro Tour and the Triple Crown Sports 3 on 3 Soccer Shoat-out in 1998 should be approve, thus leaving $60,000 in the Special Events Commission "Seed Funds" for 1998, with the condition that the events are held at an appropriate time in 1998. A vote was taken and the motion passed 6-1 with Paul Johnston in apposition. 2. Item No. 7, Council Reports. Sybill Navas, acting an a request from Sue Rychel (and on behalf of the Vail Board of Realtors) to ask to review the sign regulations in regard to open house and garage sale signs more latitude in general signing. Following discussion, Mike Jewett moved to pursue study of these two sign areas, with a second coming from Sybill Navas. A vote was taken anal the motion passed 6-1, with Bob Armour in opposition to that motion. Tam Moorhead and Bob McLaurin indicated it would be appropriate to hold this review until the new Council has an opportunity to review the work prioritization for Community Development, which will occur in December of 1997. 3. Item No. 8, Other. Tom Moorhead requested permission to proceed through the process 1~~, to house horses as a conditional use permit at one of the following sites: the old town shops, the public works facility, ar the 16th tee on the Vail Golf Course where there is already a coral and stables established. This is in response to an existing contract with our sleighride provider, and which is provided for in that contract. Paul Johnston made a motion to approve, with a second coming from Kevin Foley. A vote was taken and the motion passed unanimously, 7-0. • Tuesday, November 25, 1997 2:00 P.M. Town of Vail Council Chambers WnRK SESSTON MTN[ITFS What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 25, 1997. All members were present with the exception of Ludwig Kurz. This meeting was considered the organizational meeting for the new Town Council. The first order of business was the motion by Kevin Foley and a second by Mike Jewett, to allow Ludwig Kurz to be sworn in telephonically and to allow Councilman Kurz to vote on the appointment of Mayor and Mayor Pro-Tem. A vote was taken and the motion passed unanimously, 6-0. Lorelei Donaldson, Vail Town Clerk, then administered the oath of office to the three Council members present as well as Ludwig Kurz, by phone. The next item of business was selection of the Mayor and the Mayor Pro-Tem. Kevin holey moved and Mike Jewett seconded to appoint Rob Ford as Mayor for a two year term to expire in November, 1999. There was a brief discussion regarding whether the balloting should be by secret ballot ox roll call. The majority opted to do a roll call vote, at which time a vote was taken and Rob Ford was appointed Mayor, 7-0. The next item of business was appointment of Mayor Pro-Tem. Mike Arnett moved and Mike Jewett seconded the appointment of Ludwig Kurz as Mayor Pro-Tem for a two year period of time ending in November, 1999. A vote was taken and the motion passed unanimously, 7-0. The next series of appointments are as follows: Appointment of the two year election committee. Kevin Foley moved and Bob Armour seconded to appoint Karen Morter and Mary Jo Allen for a two year period of time to serve without compensation to the election commission. A vote was taken and the motion passed unanimously, 6-0. The appointment of the Municipal Judge. Sybill Navas moved to appoint Buck Allen per a requirement from the Town of Vail Charter for a two year period of time ending in November, 1999. A second came from Bob Armour. A vote was taken and the motion passed unanimously, 6-0. Committee Appointments were as follows: Northwest Council of Governments. A motion was made by Bob Armour and seconded by Mike . Jewett. A vote was taken and Sybill Navas was unanimously appointed, 6-0. Water Quality/Quantity Commlttee/Northwest Council of Governments Member. A motion was made by Kevin Foley and seconded by Mike Jewett. A vote was taken and Sybill Navas was unanimously appointed, 6-0. Vail Valley Tourism & Convention Bureau. Bob Armour moved with a second from Mike Jewett to appoint Mike Arnett and Rob Ford, jointly, as members to serve on this board. A vote was taken and the motion passed unanimously, 6-p. Colorado Association of Ski Towns. Bob Armour indicated there was no requirement from CAST to be the Mayor in order to serve as President for CAST, and this being the case, Sybill Navas moved and Mike Jewett seconded the appointment of Bob Armour. A vote was taken and the motion passed unanimously, 6-0. Vail Recreation District/Town Council Subcommittee. Sybill Navas moved and Bob Armour seconded to appoint Kevin Foley and Rob Ford to continue on this committee. A vote was taken and the motion passed unanimously, 6-0. Special Events Committee. Kevin Foley moved and Mike Arnett seconded to appoint Sybill Navas to serve on this committee. A vote was taken and the motion passed unanimously, 6-0. Bravo? Colorado Board. Although Rob Ford indicated he already serves as a Director on this . board and would serve on behalf of the Town Council, bath Mike Jewett and Mike Arnett expressed interest far this board appointment. Therefore, Bob Armour made a motion with a second from Kevin Foley to appoint Mike Jewett and Mike Arnett to this board. A vote was taken and the motion passed unanimously, b-0. Eagle County Recreation Authority. Bob Armour moved and Sybill Navas seconded to appoint Ludwig Kurz and Rob Ford as our members of the Eagle County Recreation Authority. A vote was taken and the motion passed unanimously, 6-p. Town of Vail Housing Authority. Although the Housing Authority has been somewhat inactive over the past couple of years, Tom Moorhead had indicated that it is a separate governmental entity with its own by-laws and that it would be very appropriate to appoint a representative from the Council on the Authority. Based on this information, Sybill Navas moved, with a second from Bob Armour, to appoint Mike Arnett. A vote was taken and the motion passed unanimously, b-4. Channel 5 Vail Valley Community Television Board. Sybill Navas indicated that it was very difficult for her to make these meetings; however, Ludwig Kurz had indicated that this would be a convenient committee on which he could serve given its location and the timing. Therefore, Kevin Foley moved with a second from Mike Jewett to appoint Ludwig Kurz to this committee appointment. A vote was taken and the motion passed unanimously, 6-0. Vail Valley Arts Council. Sybill Navas moved, with a second from Mike Jewett, to appoint Ludwig Kurz. A vote was taken and the motion passed unanimously, G-0. Art In Public Places. Bab Armour moved, with a second from Mike Jewett, to appoint two members to the AIPP Board, those being Rob Ford acid Sybill Navas. A vote was taken and the motion passed unanimously, 6-Q. The Mauri Nottingham Environmental Award Committee. Bob Armour moved, with a second from Mike Jewett, to appoint Mike Arnett to this committee. A vote was taken and the motion passed unanimously, 6-0. Vail Valley Exchange/Sister Cities. Bob Armour moved, with a second from Kevin Foley, to appoint Sybill Navas. A vote was taken and the motion passed unanimously, b-0. Eagle County Regional Transportation Authority. Mike Arnett moved, with a second from Mike Jewett, to reappoint Kevin Foley along with Rob Ford. A vote was taken and the motion passed unanimously, 6-0. Ford Park Management Plan. Bob Armour moved, with a second from Sybill Navas, to appoint Rob Ford to this committee. A vote was taken and the motion passed unanimously, 6-0. The Chamber. Bob Armour moved, with a second from Mike Arnett, to appoint Sybill Navas. A vote was taken and the motion passed unanimously, 6-0. Open Space/Charter Committee. Following some questions from Mike Cacioppo regarding the committee, Bob Armour maved, with a second from Mike Arnett, to appoint Sybill Navas to this committee. A vote was taken and the motion passed unanimously, 6-0. Colorado Ski Museum and Ski Hall of Fame. Mike Arnett moved, with a second from Kevin Foley, to appoint Ludwig Kurz to this committee. A vote was taken and the motion passed unanimously, 6-0. Town of VailNail Associates Task Force. Bob Armour moved, with a second from Sybill Navas, to appoint Rob Ford and Mike Arnett to this committee. A vote was taken and the motion passed unanimously, 6-Q. Eagle Valley Leadership Coalition. Bab Armour moved, with a second from Kevin Foley, to appoint Rob Ford to this committee. A vote was taken and the motion passed unanimously, 6-Q. Vail Youth Recognition Award. A motion was made by Kevin to replace Paul Johnston with Sybill Navas. A second was made by Bab Armour. A vote was taken and the motion passed unanimously, 6-0. Mountain Crew. Sybill Navas moved with a second from Mike Jewett to reappoint Tom Moorhead to serve in this capacity. A vote was taken and the motion passed unanimously, 6-0. The rieXt 1teI11 Of 1}US1rieSS waS t0 d13CUSS die Cancellation of Council meetings aFDecember 23rd and 30th, 1997. Kevin Faley mentioned that December 30th was actually a 5th Tuesday and . didn't require cancellation. Therefore Kevin made motion with a second from Sybill to cancel the December 23rd meeting. A vote was taken and the motion passed unanimously, b-0. The fifth Tuesday will also be cancelled. The final item on which Council took action was Item No. 7 on the Agenda, Vail Village Loading and Delivery, selection of short term improvements. A list of final recommendations for short term improvements to the Vail Village Loading and Delivery problem had been compiled for Council consideration by MK Centennial Engineering. Those recommendations were based on ideas that had been brainstormed during a series of meetings involving merchants, commercial property owners, delivery companies, delivery drivers, hoteliers, village residents, and other impacted by this issue. Bob Armour moved, with a second from Kevin Foley to accept the short term solutions, with one exception; that being to increase parking fines up to $100 far repeat offenders. A vote was taken and the motion was approved, 5-1., with Sybill Navas in opposition. • t TOWN COUNCIL COMMITTE=EITASK FORCE APPOINTMENTS TO: Town Council FR: Pam Brandmeyer DA: December 1, 1997 RE: CommitteelTask f=orce As,r~ointments This is a list of all committees/task forces to which Council members have been appointed or for which they have volunteered. It is my understanding that all assignments run to the next Regular Municipal Election, November 1999. COMMITTEEITASK FORCE COUNCIL MEMBERS 1. NWCCOG Sybill Navas 2. NWCCOG Water Qualiiyl Sybill Navas Quantify Committee 3. Vail Valley Tourism & Mike Arnett & Convention Bureau Rob Ford, alternate (formerly VRA} 4. CAST Bob Armour Bob McLaurin 5. VRDICouncil Subcommittee Kevin Foley Herman 5taufer Rob Ford Ross Davis 8. Special Events Committee Sybill Navas 7. Bravo! Colorado Board Mike Jewett Michael Arnett 8. Eagle County Recreation Rob Ford Authority Ludwig Kurz 9. Town of Vail Housing Authority Michael Arnett 1 t]. Channel 5 Vail Valley Community Television Board Ludwig Kurz 11. Vail Valley Arts Council Ludwig Kurz 12. Art In Public Places Sybill Navas Rob Ford 13. Mauri Nottingham Environmental Michael Arnett Award 14. Vail Valley ExchangelSister Cities Sybill Navas 15. Eagle County Regional Transportation Kevin Foley Authority Rob Ford, Alternate 16. Ford Park Management Pian Rob Ford 17. The Chamber Sybill Navas 18. Open 5pacelCharter Committee Sybill Navas 19. Colorado Ski Museum and Ski Hall of Fame Ludwig Kurz 24. Town of VailNail Associates Task Force Rob Ford Mike Arnett 21. Eagle Valley Leadership Coalition Rob Ford 22. Mountain Crew Tom Moorhead 23. Vail Youth Recognition Award Sybill Navas C:ITCAPPTS. LST VAIN TOWN COUNCIL WORK SESSION TUESDAY, DECEMBER 2, 1997 2:fl0 P.M. AT TOV COUNCIL CHAMBERS AGENDA NOTE: Times of items are approximate, subject to change, and cannot be relied upon to determine at what time Council will consider an item. 1. Site Visit and Appeal of a Planning and Environmental Commission Mike Mollica approval of a conditional use permit, to allow for a Bed & Breakfast William Miller operation, located at 1477 Aspen Grove LanelLot 3, Block 2, Lionsridge 4th Filing. Property Owner: William Miller. Appellant: Lionsridge •~ ~ev~~ Subdivision Filing #4 Homeowner's Association, Thomas Hughes, °~~°r ~,.1 ~~ ,7~~ ~G,~,,,,. President. (30 mins for site visit130 minx for appeal) -h,,,rw l }~ °`~ ~,~ce ~~n~~ ACTION REQUESTED (7F COUNCIL: Uphold, overturn, or modify the era b~ Planning and Environmental Commission decision. BACKGROUND RATIONALE: On October 27, 1997, the Plannin and 9 v4T~ ~r2~~~,~! Environmental Commission unanimously approved, by a 4-1-1 vote K (Gene Uselton opposed and Ann Bishop recused), a request for a ~j ~ conditional use permit to allow for a Bed & Breakfast operation. Please see the enclosed memorandum from the Community Development Department to the Planning and Environmental Commission, dated October 27,1997, for details of the request. The appellant's statement is also included in the Council packet. STAFF RECOMMENDATION: Staff recommends that the Town Council uphold the Planning and Environmental Commission decision. 2. Consider a request to modify the Town of Vail debris flow hazard maps to Russell Forrest indicate approved mitigation on a portion of 2645 Bald Mt. Road, Lot 10, Block 2, Vail Village 13th Filing. (30 mins.) s ~o-~-ie^ ACT10N REQUESTED OF COUNCIL: Approve or deny approve a ~ ~r,r°v ~o request to modify the Town of Vail Debris Flow maps #o indicate A7~n~ , ~'Q 1 H ~Cn~ approved mitigation on a portion of 2645 Bald Mt. Road, Lot 10, Block 2, Vail Village 13th Filing. ~~ ~ Z ~z ~~ BACKGROUND RATIONALE: In 1984 a debris flow occurred in the Bald v ~-~~ ~ Mt neighborhood. In 1984 after the first debris flow, the owner of Lot 10, Block 2, Vail Village 13th Filing created a berm to mitigate future debris ~' ~ flow events. The proper#y is located in what is currently delineated as a high debris flow hazard designation. Mr. Nicololas Lampiris, a professional geologist, has reviewed the mitigation and the debris flow hazard on Ms Notts property. Mr. Lampiris concluded that Ms Nott's home is "out of the Debris Flow Line because the line will follow the bottom of the trench to delineate the lower reaches of this hazard in this area." Approved mitigation in this case, based on Mr Lampiris's letter, means that there is no debris flow hazard on that area of Lot 10, Vail Village 13th Filing below (south) of the center line of the ditch as long as the ditch is properly maintained. This mitigated area includes the area where Ms No#t's existing home is located. The area above (north) the center line of the ditch remains in a high hazard debris flow area. STAFF RECOMMENDATIONS: Approve this request to modify the Town of Vail Debris Flow maps #o indicate approved mitigation on a portion of 2645 Bald Mt. Road, Lot 10, Block 2, Vail Village 13th Filing. 3. LIONSHEAD REDEVELOPMENT MASTER PLAN -- STAGE THREE Susan Connelly Debrief re: 11125 tour of River Run at Keystone and discussion of urban David Kenyon design principles and height, setback, site coverage, street orientation, Ethan Moore etc. (Introduction to performance zoning} {1 hr.) ~o~~ ~a ~~~I~N ACTION RE*OUESTED OF COUNCIL: Discussion, only. BACKGROUND RATIONALE: The purpose of the tour of River Run at Keystone was to experience what an award-winning site plan looks like once constructed and how it feels, as a user, to stand in the heart of it.' It ,, was an opportunity to take urban design principles off paper and experience what they mean in a real situation -- what works well and what does not. fn today's work session, Council will share its reactions to what it experienced at River Run and begin the discussion ofi performance zoning and how it might relate to Master Plan concepts being discussed for Lionshead Redevelopment. 4. Discussion of Ordinance No. 22, Series 1997, An ordinance amending George Ruther Sections 18.54.050(J)1-5 and 18.28.040 of the Municipal Code of the Town of Vail to exempt outdoor lighting which is 18" or less above grade and is either a full cutoff fixture or has maximum source lumens of 4t36~ 2SD 1. ~ ~ (equivalent to a 4 -watt bulb) from the total number of lights permitted /~~~" per residential I ,and to permit accessory uses to be conducted outside ~ ~uc,C ~" in the Commer ial Service Center (CSC} Zone District, subject to the I n~rS~~ issuance of a onditional use permit, pursuant to Chapter 18.60. (20 r l ~~h~ mins.) 25 w~~ ACTION REQUESTED OF COUNCIL: Discuss Ordinance No. 22, Series of 1997 that wilt be read at this evening's meeting. BACKGROUND RATIONALE: On September 29, 1997, Fritzlen, Pierce, Briner Architects, submitted an application to amend the Zoning Code to exempt certain types of outdoor lighting from the regulations outlined in Section 18.54.050 (J} 1-5 {Design Guidelines, outdoor lighting). On October 27, 1997, the Planning and Environmental Commission voted unanimously (6-0} to recommend approval of the requested amendment to Town Council. Additionally, the Town Council has directed staff to amend the Zoning Code to allow accessory uses to be conducted outside in the CSC Zone District, subject to the issuance of a conditional use permit, pursuant to Chapter 18.6D. Council's direction is a result of a recent request to allow a batting cage to be operated outside at Gorton's Saloon as an accessory use. A copy of the staff memorandum to the Planning and Environmental Commission, elated 10127197, and the draft meeting minutes have been attached for reference. 5. information Update. (10 mins.} 6. C Council Reports. {10 rains.} ~~`~-~ Other. (10 rains.) Adjournment - 5:35 p.m. ~U+h4~ ~") fJ°~ ~~a4~~ L-~o St (~,nd ~ ~p ~j{Iv~l ~ ~r~a J1~~arl~ /" PFL1C 8N~ GONntrt~ C~~tt~ Ube ~~ aDa }n ~-k+~n,nc,~( lAh'~~^~nt q 2 WORK SESSION M1NTlTES • ~ Tuesday, December 9, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on December 9, 1997. All nnemhers were present. 1. Motion by Michael Hewett, second by Kevin Foley to approve use of TOV Iand far the creation of rockfall mitigation for the Booth Falls Homeowners Assn. Motion was amended at suggestion of Bob .Armour to include page 6 of the recommendations in the report, that an agreement between the town and homeowners association be signed that indicates TOV will clean the berm area, but homeowners will be responsible to pay for ongoing maintenance and improvements. Michael Arnett asked that aspens that will be displaced be transplanted elsewhere Vote: 7-0 N "MINUTES VAIL TOWN COUNCIL MEETING January 7, 1997 7.30 P.M. A r iar meeting of the Vail Town Council was held on Tuesday, January 7, 1997, in the Council Ch~ers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Paul Johnston (joined discussion following Agenda Item No. 3) Ludwig Kurz Michael Jewett MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Acting Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk Th~st item on the agenda was Citizen Participation, of which there was none. Item number two on the agenda was the consent agenda which consisted of the following items: A. Approval of the Minutes for the meetings of December 3 and 17, 1996. B. Resolution No. 1, Series of 1997, a Resolution Designating a Public Place Within the Town of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board, and Other Boards, Commissions, and Authorities of the Town of Vail. Mayor Armour read each item on the Consent Agenda in full, and requested the Consent Agenda items be considered separately. Sybill Navas moved to approve the Minutes for the December 3 and 17 evening meetings. Kevin Foley seconded the motion. A vote was taken and passed unanimously, 6-0. Sybill then moved for approval of Resolution No. 1, Series of 1997, and Ludwig seconded the motion. A vote was taken, which passed unanimously, 6-0. Third on the agenda was Ordinance No. 22, Series of 1996, first reading of an ordinance amending Se~n 18.04, Definitions, to add "Fractional Fee Club" and "Fractional Fee Club Unit", amending Section 1 fii. 030, Conditional Uses, allowing Fractional Fee Club as a Conditional Use in the Public Accommodation Zone District, amending Section 18.60.060 (A)(7) Conditional Use Permit Criteria-Findings. Gordon Pierce was present, representing the applicant, Sonnenalp Properties, Inc., along with Johannes Faessler, and Cynthia Thornberg. Town of Vail Planner, George Ruther, presented the item and reviewed changes which were discussed at an earlier worksession. The ordinance had been tabled at the December 17 evening meeting to allow staff to work on more specific language. Staff recommendation was for approval of Ordinance No. 22 on first reading. George informed those present that there was an informational packet on the Austria Haus project available in the ofFces of Communi#y Development for public viewing. He said that staff was available to provide information and answer questions. Mayor Armour then opened up the discussion to the public, and the following Vail residents voiced their opposition to the ordinance: Rod Slifer said that to allow time-sharing at the expense of losing lodging was one of the most important issues faced by Council. He said that time-share projects were not allowed within the Village core and Li ead during his seven years of service as Mayor, and that two lodges in the Core areas had already beost to condominium conversions. He stated that Vail could not afford to lose another. Mr. Slifer challenged the 90% occupancy rate boasted by the fractional fee unit ownership, stating that Beaver Creek timeshares had average occupancy rates of only 66%, approximately. He asked Council to preserve Vail's bed base and said that the use of lock-off units, as proposed in the Sonnenalp project, could not be guaranteed or enforced. 1 Vail Town Council Evening Meeting M€nutes January 7, i 997 ~, Jo Stauffer said he was in favor of time-share as long as it didn't result in a net loss of hotel rooms. He echoed Mr. Slifer's comments pertaining to the use of lock-off units and asked Council members to think about future safes tax revenues as opposed to a one time transfer tax. He predicted that allowing fractional fee clubs would have far reaching consequences #or the Town. Di~leveland was concerned about the loss of accommodation units. He said the Sonnenalp project was alrea~.y too big and that parking was also limited. He said the proposed project had made no accommodations for traffic and employee housing. Mr. Cleveland then suggested that every developer be required to pay $100,900 minimum to mitigate impacts to the Town. In 1981 Council made a decision to disallow time-share, he said, and he asked Council members to uphold the decision of the former Council. At that time, Town Manager Bob Mcl.aurin responded, stating that the live bed issue was a top priority to staff when the Sonnenalp proposal came forward and is still at the forefront when working on the project. He said that redevelopment of the Village was a critical strategy. Local business owner, Dan Telleen cautioned Council about the use of lock-offs and changing the character of the Town. Architect for the projec#, Gordon Pierce, approached the audience stating that most of the arguments had been heard before, and that some individuals had not been present for responses made at prior meetings. He said it was a fallacy to say hotel rooms were better as opposed to atime-share. The facts show differently, he said. Joh nes Faessler said concerns voiced by residents did not apply to the Sonnenalp project. He said the ho ndustry was changing all over the world, and that economically, it was unrealistic tha# a new hotel wou d be built or redeveloped in Vail without some sort of lodging mix, such as fractional fee clubs. He said businesses must now came up wi#h innovative ways to redevelop, while continuing to meet the expectations of their customers if they are to survive. Mr. Faessler then pointed out that improvements had not been made in the Village to keep up with those on the mountain and suggested that something must be done so Vail is worth the high dollar customers pay for it. Council members felt that allowing the fractional fee club approach would contribute to Vail's revitalization, and that the Town could retain control over such proposals by reviewing them on a case by case basis. Sybill then moved to approve Ordinance No. 22, Series of 1996, and Mike Jewett seconded the motion. A vote was taken and passed unanimously, 6-0. Paul then joined the meeting at approximately 8:55 p.m. He had previously recused himself from the discussion due to a possible conflict of interest. The fourth item on the agenda was Town Manager's Report. In addition to the report included in Council packets, Bob McLaurin said the Town had engaged a mechanical engineer to explore the feasibility of heg the streets in the Village core. Details of the analysis would then be brought back and discussed w~ 'ouncil, he said. Last year, Bob explained, approximately $175,000 was spent on snow removal in the Village core. Environmental issues surrounding heated streets remain to be discussed and reviewed, he stated, but that such a concept could help facilitate loading and delivery issues, as well as enhancing pedestrian safety. Bob said the cost of the analysis was covered in the Public Works operating budget. Council members then reviewed their calendars and agreed on January 22 to schedule dinner with the Avon Town Council. The two Councils are to discuss issues of mutual concern. There being no further business a motion was made by Rob for adjournment. Mike seconded the motion and the meeting was adjourned at approximately 9:05 p.m. ATTEST: ~~G~'L Ho11y McCutcheon, Town Clerk Respectfully submitted, f~ ,- Robert W. Armour, Mayor Vail Town Council Evening Meeting Minutes January 7, 1997 M Minutes taken by Holly McCutcheon {*Names of certain individuals who gave public input may be inaccurate.) • • :~ VaiS Town Council Evening Meeting Minutes January 7, 1897 ~owNOFV~c~ outh Frontage Road ~1, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY January 8, 1997 Contact: Suzanne Sllverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 7 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas (Johnston joined the meeting following the fractional fee club. discussion} --Employee Recognition Mike Vaughn, a technician in the Fire Department, was recognized for 15 years of service. He received a check for $1,000 as part of the town's employee recognition • program. --Fractional Fee Clubs as Conditional Uses in the Public Accommodation Zone District In preparation for the evening meeting, Council members reviewed a rewrite of an ordinance allowing fractional fee clubs as conditional uses in the Public Accommodation Zone District, subject to specified criteria. During discussion, Stan Cope, who manages the Lodge Tower and the Vail Athletic Club, recalled his experiences with fractional management and said the concept was a good one. He asked Council to tweak the proposed ownership ratio (which it did) and to consider requiring fractional fee clubs to pay into the Vail Valley Marketing Fund. Fractional fee clubs are similar to a private club, he said, and they fill a special marketing niche. Also; he said the product directs people in#o facilities that get a higher use rather than building trophy homes that are underutilized. Cope cautioned the Council to allow as much flexibility as possible on the management de#ails. Also during discussion, the Council heard from three members of the Planning & Environmental Commission with suggestions to modify the ordinance. In addition, Gordon Pierce, representing the applicant, Sonnenalp Properties, Inc., distributed comparative data showing current interval ownership properties in the Vai! Valley outperforming average Vail Valley hotel occupancy levels by 23%. The analysis also showed a net annual gain in sales tax revenue to the town with redevelopment of the Austria Haus. Councilman Rob Ford said he worried the Council was getting too far ahead of its constituency in approving the proposal, due to the community`s lack of understanding. But Mayor Bob Armour said he'd talked to a number of people who expressed support for the modified ordinance. Councilman Ludwig Kurz said he'd heard both sides of the argument. The Council later voted 6-0 (with Paul Johnston recusing himself) to approve the measure on first reading. Please see evening meeting briefs for a fu[I recap of the modifications. (more} ~,y~ RECYCLED PAPER TOV Council HighlightslAdd 1 For mare informa#ion, contact George Ruther in the Community Development Department at 479-2145. --Information Update Town Manager Bob Mcl_aurin distributed a draft news release outlining the first stages of the Lionshead redevelopment master planning process in anticipation of its release later today. Also, there was a reminder about the Land Ownership Adjustment Agreement meeting Thursday evening at the West Vaii Lodge. --Council Reports Mayor Bob Armour reported on an executive committee of the Colorado Association of Ski Towns {CAST). Topics included transportation issues, dues, and lobbying efforts. A regular CAST meeting will be held in Avon Jan. 9 and 1 Q. Also, Armour noted his involvement in dedication of the new gondola and the annual tree lighting ceremony. i • Kevin Foley gave a brief report on the Jan. 2 West Vail Interchange public process meeting. Surveys are currently being distributed to West Vail residents and businesses to probe access and other impacts related to the construction of roundabouts. Survey results will be reviewed at the next round of public meetings on Jan. 16 and 17. Plans call fior construction to begin in April 97 or April 98, depending on availability of funds. Paul Johnston said the Eagle Valley Leadership Coalition had met to discuss ways it could help champion the affiordable housing issue. Once a design is developed for the seasonal housing units planned for the Public Works Shops, Johnston said the coalition would be interested in seeing it. Sybill Navas noted that two students from Mt. Buller, Australia have arrived for a six week stay as part of the Vail Valley Exchange program. --Other Kevin Foley inquired about the status of metal ski lockers in Lionshead. Foley has been critical of the appearance of the lockers. Bob McLaurin said the town is working with Vail Associates in an attempt to resolve the issue. Foley also expressed concern about long waits for the in-town shuttle that he and others encountered during the holidays. Sybill Navas agreed, saying the Crossroads stop was especially troublesome. Bab MoLaurin said the spacing of the buses improved as the holidays progressed. He said the problems occurred when the buses fell behind schedule due to cars blocking the route, traffic and other obstacles. By the end of the peak period, he said nine buses were being used on the in-town route. He said the department will continue to monitor the situation throughout the winter and will make additional adjustments as necessary. (more) • TOV Council HighiightslAdd 2 Michael Jewett asked that name badges and/or placards be issued to the town's bus ~;_ drivers so compliments and/or complaints could be registered more easily. Paul Johnston expressed concern about what he called an inequity between the town and Warner Development on the Vail Commons housing units. Johnston said it isn't fair that Warner is assessing a penalty fee for those who close late on their properties, when some of those properties aren't being completed as originally scheduled. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas {Johnston joined the discussion following the vote on fractional fee clubs) --Citizen Participation There was no citizen participation. --Resolution Designating a Public Place for the Posting of Official TOV Notices The Council voted 6-0 to approve a resolution (this must be passed annually) detailing the posting of public notices for the town. Notices will continue to be posted on the bulletin boards at the east and west entrances of the Town of Vail municipal offices as the designated posting place for full and timely public notices. --Fractional Fee Clubs as Conditional Uses in the Public Accommodation Zone District The Council voted 6-0 (Johnston had previously recused himself from the discussion due to a possible conflict of interest) to approve first reading of an ordinance adding fractional fee clubs as a conditional use in the Public Accommodation Zone District. In voting to support the measure, the six council members said the conditional use would contribute to Vail's revitalization and vitality with an emphasis on increasing the supply and use of "live beds." Additionally, by allowing reviews on a case-by-case basis as the ordinance is written, council members said the town would be in a position to exercise -tight control over fractional fee club proposals. The ordinance approved on first reading last night was rewritten following discussions at the Council's Dec. 17 meeting. Changes included: removing the more traditional time-share approaches {estate units and license units) within the scope of the ordinance and focusing strictly on fractional fee clubs; requiring no net loss of existing hotel rooms; modifying the ownership ofi a fractional fee club unit to no fewer than fi and no more than 12 owners per unit; requiring the property to be managed on-site with a front desk operation 24 hours a day, seven days a week; requiring that all units not occupied by the owner be available for rent; and encouraging lock-off units which may count toward up to 50 percent of an accommodation unit. The ordinance was drafted at the request of Sonnenalp Properties, lnc., which proposes a fractional fee club redevelopment of the Austria Haus property at 242 East Meadow Drive, in addition to hotel rooms, commercial space and other improvements. Approval of fractional flee club units as a conditional use within the zone district is needed before the applicant is able to proceed with its request • for a Special Development District for redevelopment. During last night's discussion, the Sonnenalp's Johannes Faessler said Vaif can no longer be complacent in retaining guests or attracting new ones. There are signs Vail is at a crossroads, he said, with (more) TOV Council Highlights/Add 3 prices reaching a plateau and guests increasingly questioning the value they receive. Faessler said it is economically unrealistic to hope that a new hotel will be built or redeveloped in Vail without adding some form of lodging mix, such as tractional fee clubs. He asked the Council to do more than write a redevelopment goal on a piece of paper. Otherwise, he said customer demands will be met elsewhere. Aisa during discussion, residents Rod Slifer, Joe Staufer and Dick Cleveland spoke against the loss of existing accommodation units and Dan Telieen cautioned about the use of lock-offs. Slifer disputed the developer's higher-than-hotel occupancy estimates for fractional fee club units and expressed concern the conditional use would cause the conversion of Vail's small lodges, which contribute to Vail's uniqueness. Staufer echoed Slifer's comments, while Cleveland raised questions about specifics of the redevelopment proposal for Austria Haus. Telleen said the lock-off units won't serve Vail's accommodation needs because a convention or wedding party wouldn't be able to book the units with enough advance notice. Council members emphasized last night's first reading approval was not an approval of the Austria Haus proposal. They said there will be ample opportunity to comment an the proposal during the development review process. For more information, contact George Rather in the Community Development Department at 479-2t 45. • --Town Manager's Repack Bob McLaurin indicated a feasibility study is underway to explore heating the streets in . the Village core. A mechanical engineer will study the area from the top of the Vail Transportation Center to the top ofi Bridge Street and Gore Drive. Until recently, McLaurin said he had resisted the idea. But as discussions have continued on the loading and delivery issue, he said the elimination of snow removal operations in the core would help relieve some of the problems with loading and delivery. Pedestrian safety would be enhanced, as well. McLaurin said he would have additional informa#ion far the Council within a month. Also, the Council selected Jan. 22 as the date proposed for a joint meeting with the Avon Town Council to discuss issues of mutual concern. The Council had asked McLaurin to gauge Avon's interest following a meeting between the Vail and Breckenridge councils several weeks ago. In contacting Avon Mayor Jack Fawcett, McL.aurin said the Avon Council welcomed the opportunity. --Other Paul Johnston clarified a matter about the new loading and delivery policy which was reported to the Council at the Dec. 17 meeting. He said large trucks are permitted on Hanson Ranch Road. The previous announcement had indicated large trucks were prohibited. UPCOMING DISCUSSION TOPICS January 74 Work Session i PEC/DRB Review Executive Session {re: Parking Ticket Fees) (more) • r TOV Council Highlights/Add 4 January 2t Work Session DRB Review Pine Beetle Discussion Proposed East Vail Water Tank Project Discussion January 29 Evening Meeting First Reading, Ordinance No. 1, Transportation Businesses Second Reading, Ordinance No. 22, Fractional Fee Club Conditional Use in Public Accommodation Zane District # # # • • TOWN OF YAI.~ '~ South Frontage Road ~~I, Colorado 81657 970-479-21 DO MEDIA ADV150RY FAX 970-479-21 S7 January 15, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office UAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 14 Work Session Briefs Council members present: Foley, Ford, Jewett, Johnston, Kurz, Navas --PEG Review During a recap of the Jan. 13 meeting of the Planning and Environmental Commission, a request by Lodge Properties, Inc., to amend the Vail Village Master Plan and the Vail Land Use Plan on property located south of the Lodge Tower, triggered questions by the Council on the status of long-term planning for loading and delivery in the Village . core. The Lodge property, which, until recently, had been tied up in a lawsuit over a land trade, has been identified by the town as a potential site for centralized delivery. Although the Town Council has authorized an analysis of the site, Tawn Manager Bob McLaurin said the study had been delayed because of the inability to find a qualified consultant. Following comments from Council members Sybill Navas and Paul Johnston, and Jim Lamont of the East Village Homeowners Association--all acknowledging the need to move forward with the study--McLaurin said he'd do what he could to provide the Council with research and a recommendation on the issue. For details, contact McLaurin at 479-2195. Also during the PEC review, Jim Lamont of the East Village Homeowners Association said his group isn't satisfied with Council's first reading approval of the fractional fee ordinance. He said the ordinance, as written, doesn't have the strength to maintain a balance of accommodation units in the town's Public Accommodation Zone District. --Investment Policy The Council reviewed a draft of proposed changes to the town's investment policy. The changes mirror a sample investment policy created by the Government Finance Officers Association, a national trade association. The industry recommendations are intended to tighten investment policies nationwide following the Orange County, Calif., bankruptcy in 1994. Although Steve Thompson, TOV finance director, offered assurances that Vail's investment philosophy has been extremely conservative aver the years, six policy changes were recommended to the Council. They are: 1) adding "liquidity" to investment objectives (the ability to quickly seN securities if immediate cash is needed); 2) adding an ethicslconflict of interest statement; 3) (more) ~~ RECYCLED PAPER TOV Council HighlightslAdd 1 changing required Council reporting from monthly to quarterly; 4) requiring a market value disclosure in the quarterly report; 5) allowing banks to collateralize deposits with any securities allowed by the Public Deposit Protection Act; and 6) deleting an allocation of interest to the general fund of five percent intended to cover investment accounting casts. Council members agreed to move forward in adopting the changes. An ordinance will be prepared for first reading at the Jan. 21 evenirig meeting. Far additional details,, contact Thompson at 479-2116, or Christine Anderson at 479-2119. --Information Update Public Works Director Larry Grafel presented a request by the Vail Village Club (formerly Seranno's) to allow exterior and interior construction on Saturday during the remainder of the ski season. The project, which previously was approved for Monday- through-Friday construction, could gain six weeks by adding Saturdays, according to the contractor. During discussion, Council member Paul Johnston expressed his personal frustration with raise, traffic and other impacts caused by the neighborhood construction, Johnston said the immediate Saturday schedule would only aggravate the current problems. Instead, he suggested adding overtime hours beginning in April. But Jim Viele, the project's contractor, said the April overtime wouldn't work due to availability of personnel. At the suggestion of Council members Michael Jewett, Ludwig Kurz and Sybill Navas, the council approved the fallowing: • Exterior work will be allowed from 8 a.m. to 5 p.m. Monday through Saturday. • Interior work will be allowed from 8 a.m. to 7 p.m. Monday through Saturday. • No work will be allowed Feb. 18-17 (President's Weekend); March 15-1fi (World Cup); and March 29-31 (Easter). • The developer will provide traffic control at Hanson Ranch Road. • Na Saturday deliveries will be allowed. • Compliance review by Council at the Feb. 11 work session. Next, Assistant Town Manager Pam Brandmeyer encouraged Council members to participate in the Lionshead master planning process which begins Jan. 19 and 21. --Council Reports Paul Johnston said the Eagle County Recreation Authority had met and extended the equestrian center's management agreement to Sept. 30, 1997. The extension means it will be business as usual for the equestrian operation through the summer. • Sybill Navas provided an update on the Northwest Colorado Council of Governments Water Quality/Quantity Committee which is working on a sample ordinance for local water regulations. Also, she said the Special Events Commission is attempting to bring the American Pro Beach Volleyball Tour to Vail during Aug. 8-10. Kevin Foley reported on meetings of the Village merchants and the Lionshead merchants. Also, he said 70 proposals have been submitted to the Art In Public Places Board for an art piece at Seibert Circle, including one proposal from as far away as Spain. (mare) TOV Council Highlights/Add 2 --Other Kevin Foley inquired about missing plexiglass at the Lionshead bus stop, while Sybill Navas asked about the correlation between the number of building inspections and the number of building permits issued in 1996. UPCOMING DISCUSSION TOPICS January 21 Work Session DRB Review Pine Beetle Discussion Proposed East Vail Water Tank Project Discussion January 21 Evening Meeting First Reading Ordinance No. 1, Transportation Businesses Second Reading, Ordinance No. 22, Fractional Fee Club Conditional Use in Public Accomodation Zone District January 28 Work Session PEC Review Public Session re: Loading & Delivery Public Works Employee Housing Process Sign Off February 2 Work Session Site Visit and Discussion of Ordinance Na. 2, SDD #34 February 4 Evening Meeting First Reading Ordinance No. 2, Second Reading Ordinance No. Second Reading Ordinance No. February 11 Work Session PEC/DRB Review Review of Sound Ordinance SDD #34 1, Transportation Businesses 3, Amending Investment Policy # # # MINUTES 1~A1L'T~WN COUNCIL MEETING January 21, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, January 21, 1997, in the Council Chambers of the Va~nicipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Ludwig Kurz Michael Jewett MEMBERS ABSENT: Paul Johnston TOWN OFFICIALS PRESENT: Bab McLaurin, Town Manager Pam Brandmeyer, Acting Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation. Carol Apeman, manager of Gallatan Lodge expressed concern about snow removal operations along Vail Valley Drive. She said that due to increased pedestrian traffic associated with the new Golden Peak redevelopment, sidewalks along the road should be maintained at all times. Ne~llayor Armour welcomed Vail Mountain School senior, Tag Hopkins, who updated Council on the summer he spy. Mt. Buller, Australia, as part of the Vail Valley exchange program. Hopkins said it was an honor to represent Vail in the program and that he'd had a great experience. He then introduced Kathryn Harrison and Joel Olver, exchange students from Mt. Buller, Australia, who spoke about their positive experiences in Vail. Jim Lamont, representing the East Vipage Homeowners Association said he felt confident that the Town would maintain the sidewalks on the west side of Vail Valley Drive. He said it would make sense to heat them as wep. Item number two on the agenda was an update by the Eagle County Regional Transportation Authority. Jim Shrum, Director, and Mike Gallagher, Chairman of the Authority thanked the Town of Vail and its staff for assistance with the start-up of the new system. He said sixteen busses had gone into service since November with five more on the way. Additions to service for the winter season have included an additional route to Leadville, a skier express bus on weekends from Gypsum, expansion to Dotsero on the commuter route, mid-day service between Gypsum and Vail, and evening service to Minturn. Also, Jim said the Trails Committee had approved a $250,000 contribution toward completion of the Dowd Junction bike path. Currently wank is being done on an assessment that will help the Authority determine immediate and long-term needs of the system, he said. Thirc! on the agenda was Ordinance No. 3, Series of 1997, first reading of an ordinance repealing and reenacting the Investment Policy set forth in Chapter 3.52 of the Municipal Code of the Town of Vail. Town of Vail Finance Manager, Christine Anderson presented the item and explained that the purpose of the ordinance was to change To 's Investment Policy to include language recommended by the Government Finance Officer's Association. Staff re~mendation was for approval of Ordinance 3 on first reading. Mayor Armour read the title in full, and Christine reviewed the changes in detail. Rob Ford moved to approve Ordinance No. 3, Series of 1997, with a second from Kevin Foley. Sybill Navas suggested language as to why the change was being made be included in the ordinance. Rob amended his motion to include the change, and Kevin seconded the motion. A vote was then taken and passed unanimously, 6-0. Agenda item number four was Ordinance No. 1, Series of 1997, first reading of an ordinance requesting to amend Sections 18.27.030, 18.29.030, and 18.30.030 of the Zoning Code to allow van storageltransportation related businesses in the Commercial Care 3, Arterial Business, and Heavy Service Zone Districts as a conditional use and add Sections 18.04.415 and 18.04.385 providing definitions for vehicle storage yard and transportation business. MayorArmour read the title in full. Town of Vail Planner, Dominic Mauriello presented the item and gave the following background: The proposed ordinance defines and allows transporta#ion businesses, such as Colorado Mountain Express and similar shuttle services, and car rental establishments, to locate in the Commercial Core 3 (West Vail), Heavy Service (West Vail gas stations}, and Arterial Business (Cascade Crossing and Amoco} zone districts subject to a conditional use permit with specific review criteria. Currently the code does not specifically address those types of uses. The amendment also proposes to establish a definition and review criteria for a vehicle storage yard which is currently allowed in the Heavy Service zone district subject to a conditional use permit. A~eting on December 16, 1996, the PEC recommended approval (unanimously} of the proposed amendments wi mor modifications. Dominic explained the review criteria and stated that the ordinance would incorporate conditional use standards under one chapter in the Town code. Staff recommendation was for approval of the proposed amendments to the Zoning Code to allow "transportation businesses" as a conditional use in the CC3, ABD, and HS zone districts. Sybill made a motion to approve Ordinance No. 1, Series of 1997, on first reading, and the motion was seconded by 1 Vail Town Council Evening Meeting Minutes January 29, 1957 Kevin. Mayor Armour was apposed to the change, as he said West Vail was beginning to resemble a parking lot and recommended a sunset clause be incorporated. Rob Ford suggested a process to gather public input be put into place, and Sybilf Navas felt it would be beneficial for rental car companies to have locations in Vail. Council members requested a change be made to address repairlservicing issues. A vote was then taken and approved, 5-1, Mayor Armour voting in opposition. Aga item number five was Ordinance No. 22, Series of 1996, second reading of an ordinance amending Section 1$.04, Definitions, to add "Fractional Fee Club" and "Fractional Fee Club Unit", amending Section 18.22.030, Conditional Uses, allowing Fractional Fee Club as a Conditional Use in the Public Accommodation Zone District, amending Section 18.60.060 (A)(7} Conditional Use Permit Criteria-Findings. Town of Vail Planner, George Ruttier reviewed changes as suggested at an earlier work session. Staff recommendation was for approval of the ordinance an second reading. Architect, Gordon Pierce was present representing Sonnenalp Properties, Inc. Johannes Faessler and Cynthia Thornberg were also present on behalf of the Applicant. Mayor Armour then welcomed comments from the public. Jim Lamont, representing the East Village Homeowners Association and long-time resident Jo Staufer expressed concerns regarding the mix between accommodation units and fractional fee units. Rob Ford moved to approve Ordinance No. 22, Series of 1996, on second reading with a minor change referencing GRFA, and Kevin Foley seconded the motion. During the discussion, Mayor Armour stated that consideration should be given to lock-off units and Pack-off unit square footage when determining accommodation unit equivalency. A vwas then taken and passed, 5-1, Mayor Armour voting in opposition. Next on the agenda was a report from the Town Manager. Bob McLaurin stated he had nothing to add to his earlier report which was discussed at the work session that day. Mayor Armour reminded his fellow Council members of dinner which was scheduled the following evening (January 22) with members of the Avon Town Council to discuss issues of mutual concern. There being no further business a motion was made by Kevin Foley for adjournment. Mike Jewett seconded the motion and the meeting was adjourned at approximately 9:00 p.m. Respect Ily submitted, ~c.,, Ro ert W. Armour, Mayor ATTEST: H cCutchean, Town Clerk Minutes taken by Holly McCUtcheon (*Names of certain individuals who gave public input may be inaccurate.) v 2 Vall Town Ceuncil evening Meeting M€nules January 21, 1997 MEMORANDUM TO: Vail Town Council FROM: Community Development DATE: January 21, 1997 SUBJECT: Public Input an Land Exchange Staff: Russ Forrest ~. PURPOSE The purpose of this warksession is to review with Council the public input received from the January 9th land exchange open house. At this meeting, residents were given an overview of the exchange and the reasons why the two properties in West Vail are proposed to be added to the exchange. This public input is intended to assist Council in making the final determination in February of what properties should be included in the exchange. 2. GENERAL OVERVIEW OF THE MEETING AND THE INPUT • Approximately 22 people participated in the public open house on January 9th. The majority of the participants were from the West Vai! neighborhood. in addition, three residents from Rockledge and their attorney carne with specific questions on the survey for the Rockledge property referred to in the exchange as S5. Two presentations and question and answer periods occurred between 5:00 and 7':00 {See Attachment A). Staff emphasized that future decisions on the use of any parcel secured by the Tawn of Vail through the exchange would involve significant and separate public processes. The major points raised by the participants can be summarized as: 1 }Concern over. traffic and other impacts related to additional development on Garnish. 2} Most of the participants felt comfortable with the exchange if it included keeping the Garnish and Town Manager properties as open space. 3} There was concern that residents purchased homes beside USFS lands and this action will have a negative affect on their property values. 4} Some felt more comfortable with the Town owning these two properties rather than the properties being under County jurisdiction. S. SPECIFIC COMMENTS The language in quotations is what was written on butcher block paper at the meeting. Similar comments are grouped together and under many of the comments there is an italicized explanation of the discussion that occurred with a specific comment. "Working an this fnr a long time: time to finalize" There were several comments by individuals that participated in the Open Space Plan or were involved in the exchange and felt that the Town and USFS should complete the exchange as soon as possible. "Whit keens FS from exchanaina Tr~ner's Rian~arcel to private awnership? -trail: e~SemPnt an stream: - deannexed" _ $s "Tra~npers Run likelv~to be peen space far a lana time due to enpumbrance of trail & easement" There was significant discussion an the risk of conveying Trappers Run to the Forest Service. This comment reflects the opinion that the risk of the USFS using this land for a private exchange would be very low. If you building more houses. Town will rezone -this isn't fair - it is a P/S_zoninq "Concern for p~tinQ Multi-Family ham on two parcels - tr~f'ic/h " "Ton much traffic at West Vail Intercha~ "Traffic is already a ^roblem on Garmish - 17 undev~aed later If the Town acquires this property through the exchange, there was a concern about what, zoning would be placed on the property. Some thought the Town may place a higher density zone district than the primary/secondary zoning on adjacent lots. Relafed to the concern over zoning was how potential development on the site would increase traffic and congestion along Arosa and Garmish. "Afreadv ma,pv undeveloped lots" This comment reflects the concern that there are still many undeveloped lots on Garmish that, when developed, will have an impact on traffic in the neighborhood. " lic purpose" means ??? There was a discussion of what the property could be used for if It was acquired by the Town. Staff referred to the Land Ownership Adjustment Agreement and stated that fhe land would have to be used far a `public purpose." Examples of which could include open space, affordable housing, parks, or other public facilities. There was also some question of whether housing was a 'public purpose." "fear of ale of Inds by TOV" There was concern that if the Town acquired this land, could the Town then sell the land to make money. 2 "Park OK" -OK to acquire some land if Council indemnifies its use as a Dark. No place for kids to plav.. "Suaggst that 13 & 14 be open space" There were several comments that residents in fhe Garmish and Arosa neighborhood would support the addition of these properties into the exchange if they would stay as open space or a park. "West Vaii needs a nark or fire station" Several commented that the neighborhood needs a park and a fire sfation and that fhe Town has made a commitment for these facilities in West Vail. "bought because backed uo to USFS". "People buv homes to be near NF -there is a net gain of front~ae of - 3.OD0' of NF frontage in West Vail" There was the comment that people bought property to 6e located beside Forest Service property. Staff noted that this exchange would actually Increase Foresf Service frontage in West Vail because the properties the Town owns fhat would be conveyed to the USFS are all in West Vail. "More control under TOV ownership than at present or in Count' This comment reflects the opinion that the land would be better controlled by the Town of Vail. Vail residents would have a greater say about the future use of these properties under TQV jurisdiction acrd public processes than under USFS or private ownership in. Eagle County jurisdiction. "Parcels boo steep to be developed" This comment relates to the two properties that the Town would be conveying to the USFS that were purchased from Dave Elmore (04 & 05). Specifically, fhis comment is saying that there is little risk of the land the Town of Vail is conveying to the USFS of being developed. "Snownlowina is a problem- need c~! de sac at end of Garmish" Comment thaf it is currently difficult to plow Garmish because there is no cul-de-sac an Garmish. • "Transportation planning needed far West Vail" This comment reflects a general concern about traffic congestion related to growth in the West Vail area. 3 "Concern ,bout acc~,ss to ~.indholm's nrogertv thru Tr~er's Run" This comment reflects a concern that the Trappers Run properf maybe used for access to the Lindholm property. (There is currently access through Trappers Run to the Upper Dowd Communication site which borders land owned by Mr. Lindholm) "E-ook at Conrad Oberlohr's land for emolavee housing' This was a request to talk with Mr Oberiohr about his property on St'Moritz Way and Chamonix. Mr. Oberlohr expressed interest in talking to the Town about selling his lots. "Town should purchase existing houses for use ~~#ordahle housing„ This comment reflects the opinion that the Town should buy up existing houses that are underutilized by second Name owners or that are simply on the market before building on undeveloped land. "Concerned weer is not av~ilahle for more housing" This concern reflects the opinion thaf there is not enough water in Val! to support more development. "Hou~jIlp should go down vall~y~" Housing for employees should be located down valley in large multifamily structures. "Access to S-1 ~ would have to ao thru Aroma arogg~v that w~,~ht with rea! estate taxes for Qben space (Town is looking at financinc~l" This comment reflects a cancem that the Town purchased the four properties an Garmish in 1991 with Rc r - dollars. The TOV Finance Department has investigated the financing for these properties and can only confirm at this time that a portion of the down payment for these properties was Rc r r funds. "Anv Ind that can be apauired for emalnvee housing should be a~uirad ar~d devg~Qped" This was a supportive comment that the Town should take every opportunity, including the properties in the exchange, to create opportunities for housing. "Vail Vallev is den$e anrn.iah -don't huild anvthina mnrp" "Take 2 West Vail o~rceis out ni' Ind exchanag'_ " ed hnusinQ^,prahilems - thev should develaa Pm~lovee ha~ina down v 4 4. COMMENTS FRAM ROCKLEDGE RESDENTS Three residents from Rocklege also came to the open house. The primary concern they had was i that S5 should be configured in a way that would preclude a housing site. Bill Wood, District ! Ranger for the USFS, communicated that the Forest Service has an obligation to obtain the maximum benefit for the U.S. public. He indicated that the regional office probably would not accept reconfiguring S5 to eliminate the cul-de-sac area and thus eliminate the building potential on the site because that would have a significant impact on the value of the property far purposes of, the exchange. 5. NEXT STEPS The next step in the exchange is to finalize an exchange agreement. This is a legally binding safes agreement that will specify what properties will be included in the exchange and the values for the properties. The agreement will also identify any deed restrictions on the properties the Town will receive and convey to the USFS. A Town Council worksession has been tentatively scheduled for February 4th to discuss what properties will be included in the exchange. Depending on the USFS schedule for preparing the exchange agreement, staff would like to review a draft exchange agreement with Council on February 11, 1997. 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Bighorn Ck. g 1.981 $ 20,000 $ 20,000 $ 20,000 ~ I-70 ROw west I of Bighorn Gk, ... - 14.693 .. ....---._. .......... $ 145,000 .... -- ....,...,-----.. _. .....--...--- _ .....-~ $ - - ----......-------_.---- -~-._....----....__._-,._r~ lao Row N. or Racquet Glub 5B _... 4.191 I ... - - $ 40,000 $ 40,000 ..-,.- ------ -____ $ 40,000 --------__ ----- Red Sandstone I gg . .. ..~ site ..._- - - _.-..-- ---.........- 5.735 I--- .__.-_,.----- $ __-.-_.-._200,000 -- ------_.. $ _____ 200_000 -.._. $ 200,000 _- _- _ ~ -__ - - Plannlgan - g 10 anlire site 5.418 $ 1,200,000 $ 1,200,000 $ 1,200,000 _ _ _ _ - J._ . Plannkgan - S1 streal only 1 66 000 230 $ $ - _ . , -------...,___ -.._....-- .....---------- _..------------_ -~- --._._.._.... _.__-------_..._._....._._.--_ - ...--------- I-70 ROW N of Sundial Cnndos 511 24.352 $ 245,000 $ 245,000 542 _______ ___ _ Public Works 3.638 $ 35,000 $ 35,000 $ 35,000 513 Garmish 3.981 $ 240,000 - -__-------------- $ 240,004 ..__..,_. .-..-~-- ------------...._.._ ._~_ --___~ I - .-...._. Si4 ..._..,..._._.. .._..._..-~---- Town Managers Lot ---..._..__...__-- 2.66 $ _2_40,0_00_ ~__. 240,000 $ $ 240,000_ _ _ ~ ~ Fo{al _~~.. ~----__-_ ~~~- _-~-- 82.602 S,S87,540 -$ _ $_- 4,x97,500 $ ___.4,502,500 ~ ~..-..__.__ Properties TOV could Canvey to th e.ElSFS ~.__ __,_.____.-__ _~.._ Frappars Run Parce101 Lois 16&l9;upper area only) 34.2 $ 2,500,000 $ 2,500,000 $ 2,500,000 _ Enure Trappers Parcel 02 Run Its, tg, 2tf 47.71 $ 3,675,000 $ - 3,675,000 $ 3,675,000 - I04 Vaflpas Shone 5.4 $ 210,000 $ -__- 210,000 $ 210,000_ --___-__~f Parce1D5 __. Vast Heights _.._......--- _.~_.-----.---.--.__ -. __.__-._-_23.9 _$_ 675,000 $ _ 675,000. $-_ ,. 675,400_ __ Difference in Exchange Value __ __($1,027,500)) ~ $fi2,5001____$57,500~ .T ~_ ._ - --- Positive Value = TOV land > ~USFS land values -~ _ .___ __. Negative Values In O = TOV lands ~ USFS land values -.._..._-.... 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'~S f 1 ~ ~ {i~ ~~.t'i~i IKi~ i i, ~l. 1 // ~ _J// ~~ fy . ~ .~ ~ ~~ rr , ,l ;!- s~~ _ { ~ 1 ~ r ~ ,.,. . ,.•. ..~~\s~.`,` _ Ill. i , J ~ i'~~ /~%_, e = ~ ,~~ ~~~~ ~~~~~1~ ~~ ~~ \~_ ~l,. 1 1i1 ~1 ,,, ;: jf i~~ ~ ~ ~ f = r`• ` r 1~ '~~ ?y., \~` + h \~\ ~ .w... _ . •~~ ~. ~ r ~~ i yE~,i~ / l If ~' j',/~ ~~ f J / ~~~~~ - ~~ ", ~1 ~.,~ .' ' -•j . ' .~~ -- _ -_ ns -~ a ° L° ~~ ~ ~~ a .t: ~ ~ :ifs 1 ~ ~ ~ ~ ,° ills/.~~•.r/ ''1 ,~~~<<`~ ~~ \~ W ~ ~ is ~~ ;~ ~ ~ I I ~~~~ ~ . ~ ~ ~ ; ~ =`: ~~1~` a. o n I i > `4~ i ~(\ ,`` ~~ ~ Q Cl j +l/\~\ ti\~ \ \ O ( ~ ~ ~ ~ ' ~ ~ +~ ~ ~ a . `i.: `4`~; ~ ~j'~ '- ~~1 "fie. ~.,' ~... .~-. _ia• 7 ~.r `:{:~ 4::: 4: LM1 .~.~ y~ r TOV Council Highlights/Add 2 Town Attorney Tam Moorhead said a trial is scheduled in Eagle County District Court this week to decide a lawsuit fiver the Lodge Tower expansion. The suite, Wells-Boltz ~- vs. Lodge Tower, Inc. and the Town of Vail, will be heard Jan. 30 and 31 with Judge Jones presiding. The dispute is over the town's 1983 approval to build the International Wing, which is presently under construction. The action was brought by two adjacent property owners who object to the new building which will provide an expansion to the Lodge, including new hotel roams and meeting and convention facilities. The court has, to date, denied the plaintiffs request to halt construction. Town Manager Bob McLaurin reminded Councilmembers he will be attending the World Alpine Ski Championships in Italy Jan. 31-Feb. 15. McLaurin chairs the Municipal Services Committee for the 1999 championships. Vail Police Chief Greg Morrison and Public Works/Transportation Director Larry Grafel will accompany McLaurin an the trip. Morrison wilt review security issues, while Grafel will analyze the event's transportation systems--all in preparation for the 1999 championships in Vaii. --Council Reports Sybill Navas gave an update on the most recent meeting of the Northwest Colorado Council of Governments in which a cut in job training services funding was discussed. Also, during an annual retreat by the Chamber of Commerce Board of Directors, Navas said discussions included the possibility of a merger between the Chamber and the Vaif Valley Tourism and Convention Bureau to consolidate information valleywide. Bab Armour reported on the Vaif Council's dinner with the Avon Town Council and planning meetings far the 1999 championships. --Other Paul Johnston said he wanted to be sure the Seibert Circle art piece selection process includes provisions for emergency access through the area. Ne said the fire at the Wal! Street Building fast summer reinforced the need-for such access. The Town Council will have the final say on selection of the art piece. Five finalists have been selected through a jury process under the auspices of the Art In Public Places {A(PP) program. An open house is planned to review the finalists on March 20 with a recommendation forwarded to the Council by AIPP. Mike Jewett inquired about the possibility of offering parking passes for patrons of the hockey program at Dobson Arena. Public Works/Transportation Director Larry Grafel said the Council has chosen not to have special parking programs for users of Dobson Arena, the Library or other facilities beyond the parking programs currently in place. Jewett also asked if the Town was allowing private contractors to use the town's snow dump, referring to a comment he had heard that the town was hauling snow out of ,the Vail Commons property. Public WorkslTransportation Director Larry Grafel said no. Kevin Foley distributed copies of the Vail Recreation District master plan and asked Council members to forward their comments by Feb. ~4. {more} 1.. TOV Council Highlights/Add 3 --NEW BUSINESS The Council reconvened following its executive session to discuss a requested supplemental of $100,ODD to fund the acquisition of a new computer system. Finance Director Steve Thompson said when funding had originally been allocated fora 1997 expenditure of $500,000, the figure was an estimate of the potential cost. Following a year-long study, the final contract will allow for substantial revision of the financial and public safety software, he said. The tata! cast for the project is estimated to be $610,000. Thompson also said the new acquisition could increase the overall operating budget far the town by as much as $30,000 annually, half of which will likely be absorbed by a staff reduction in the data processing division and half coming from the general fund. The current computer system was purchased mare than 10 years ago and is outdated and inefficient, which promoted the search For an improved system. Council agreed to approve the supplemental appropriation by ordinance later in the year. UPCOMING DISCUSSION TOPICS February 4 Work Session Site Visit and Discussion of Ordinance No. 2, Flaum SDD Consideration of Requests from the Vail Village Commercial Property Owner's Association re: Vail Village Issues Discussion of Properties to be Included in Land Ownership Adjustment Agreement Review and Approval ofi Public Process for Public Works Seasonal Housing Project February 4 Evening Meeting Ordinance No. 1, Second Reading Zoning Cade to Allow Van Starage/Transportatian Related Businesses in Specified Zone Districts Ordinance No. 3, Second Reading Investment Policy Resolution Designating Additional Signers an Library Deposits Ordinance No. 2, First Reading Flaum SDD TOV/USES Land Exchange Public Hearing Information Update on West Vail Interchange Project Development and Preliminary Construction Schedule February 71 Work Session Georgie Manzanares, 10 Year Anniversary PECIDRB Review GRFA Update Review Draft Land Ownership Adjustment Agreement . Vail Village Club Construction Compliance Review February i 8 Wark Session Discussion of Ford Park Management Plan February 18 Evening Meeting Ordinance No. 2, Second Reading Flaum SDD Resolution to Execute Land Ownership Adjustment Agreement Presentation of Ford Park Management Plan # # # # Tow~v of v,~r~ ''s South Frontage .Road ~il, Colorado 81657 970-474-200 FAX 970-474-21 S? MEDIA ADVISORY January 29, 1997 Contact: Suzanne Silverthorn, 479-2115 Cammunity Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 28 Work Session Briefs Council members present: Armour, Foley, Jewett, Johnston, Kurz, Navas --PEC Review During Council's review of the Jan. 27 meeting of the Planning and Environmental Commission, Jim Lamont of the East Village Homeowners Association asked far clarification of a letter he received from the Cammunity Development Department. The letter was an update to those who've participated in the town's review of the Gross Residential Flaar Area {GRFA} policy. In it, three alternatives were identified for additional study based an input from the Town Council at its Nov. 26 work session. One of the alternatives under review is to determine what would happen if GRFA were eliminated. Lamont questioned if the Council realty intended to keep the elimination option on the review list. After thinking back about the Nav. 26 discussion, Council members said they were comfortable keeping it on the list far further analysis. Next steps in.the process include a work session with the PEC at 2 p.m. an Feb. 10, then a Town Council briefing on Feb. 11 (a step which was added by Council at yesterday's meeting), followed by a final meeting with~PEC on Feb. 24. Then in late February, the three alternatives and a recommendation would be presented far review by the Town Council. For additional details, contact Russell Forrest in the Cammunity Development Department at 479-2146. --West Vail Interchange Update ~.arry Grafel, Public Warks/Transportation Director, and Joe Kracum of Centennial Engineering, presented an overview of the proposed construction schedule for roundabouts at the West Vail interchange. Ground could be broken yet this construction season if the town secures funding for the project, Grafel said. West Vail neighborhoods and businesses appear ready to handle the construction. A survey and citizen roundtable meetings were used to gauge citizen preferences. Overall, there is a high tolerance for maximizing construction beyond the traditional 7 a.m. to 7 p.m. Monday through Friday work schedule, according to Grafel. He said the flexibility will be used to create alternate bids for the project based on efficiencies gained by the flexible work schedule. (more) ~,~~ RECYCLEDPAPER TOV Council Highlights/Add 1 Also yesterday, a construction phasing scenario was presented. !n April, the closure of Chamonix Road would be necessary to lower the grade of the intersection's north side. Other work would include installation of a temporary bridge over Gore Creek, utility work on Chamonix, wall foundation work at the existing Gore Creek bridge and creation of temporary ramps to access I-70 on the north side. In May, construction would be maximized with grading and utility work on Chamonix Road, closure of the underpass for sidewalk/bike path relocation and retaining wall work, installation of , temporary I-70 ramps an the south side, grading and utility work on the North Frontage Road and work on the Gore Creek Bridge. During June, July and August, the work would include retaining wa11s and ramps at I-7Q eastbound, grading and utility work an the North Frontage Road, Gore Creek bridge work, ramps at I-70 westbound and grading and utility work on the South Frontage Road. In September, there would be curb and gutter work an the north and south sides of the intersection, removal of the temporary bridge over Gore Creek and landscape walls constructed on the north and south sides of the roundabouts. In October, curb and gutter work would continue on the north and south sides, as well as paving. Landscaping would fallow in the spring. Grafel said the town is sensitive to the needs of the West Vail business community regarding visibility and access issues. He said the town intends to work closely with West Vail businesses and the residential neighborhood throughout the project. For more information, contact Grafel at 479-2173. --Negotiations for Public Works Seasonal Housing Development Team The Council voted 6-0 to approve a staff recommendation to hire the team of Mark Donaldson and Viple Construction to design an architectural plan far construction of seasonal hauling units at the Public Works site north of the Golf Course. The town is required by the Planning and Environmental Commission to build a minimum of three employee housing units on the site as part of the PEC's approval of the Public Works shop expansion. Andy Knudtsen, senior housing policy planner, said six teams responded to the town's request for qualifications which is consistent with the number of responses typically received in past solicitations. After a contract is signed, Knudtsen said the team's first step will include an analysis of the site to determine options far density. Councilman Michael Jewett and several other council members expressed an interest in maximizing the site's density. Knudtsen said the team will be asked to determine the needs of the town's seasonal workers to help shape the type of units to be designed. The development is intended to house Tawn of Vail seasonal employees and other public employees with the units completed by December of this year. Knudtsen will return to the Council at the Feb. 4 work session to review the public process associated with the project. For more information, contact Knudtsen at 479-2440. --Information Update Gouncil members were informed of a request by the Eagle County Commissioners to hold a joint work session. The date was set for March 25 in Vail. Possible discussion topics include tax revenue distribution and a permanent funding source for tourism marketing. (more) f MINUTES VAIL TOWN COUNCIL MEETING February 4, 1997 "7:30 P.M. REVISED 03-04-97 A regular meeting of the Vail Town Council was held on Tuesday, February 4, 1997, in the Council Chambers of the Va~anicipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston Ludwig Kurz Pam Brandmeyer, Acting Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation. There was no Citizen Participation. Item number two on the agenda was the Consent Agenda which consisted of the following items: A. Approval of the Minutes for the meetings of January 7 and 21, 1997. B. Ordinance No. 1, Series ofi 1997, second reading of an ordinance requesting to amend Sections 18.27.030, 18.29.030, and 18.30.030 of the Zoning Code to allow van storageltransportation related businesses in the Commercial Care 3, Arterial Business, and Heavy Service Zone Districts as a conditional use and add Sections 18.04.415 and 18.04.385 providing definitions for vehicle storage yard and transportation business. C. Ordinance No. 3, Series of 1997, second reading of an ordinance repealing and reenacting the Investment Policy set forth in Chapter 3.52 of the Municipal Code of the Town of Vail. D. Resolution No. 2, Series of 1997, a resolution designating additional signers Patricia Corbitt and Gwen Thomas and removing Russ Johnson and Walter Ingram on an imprest checking account for Library deposit transactions for the Town of Vail, permitted by the Charter of the Town, its Ordinances, and the Statutes of the State of Colorado. Mayor Armour read the Consent Agenda in full. Sybill Navas moved to approve the Consent Agenda and Paul Johnston seconded the motion. A vote was taken and passed unanimously, 6-0. Third on the agenda was Ordinance No. 2, Series of 1997, first reading of an ordinance creating Special Development District No. 34 in accordance with Chapter 18.40 of the Town of Vail Municipal Code; and setting forth , details in regard thereto. Mayor Armour read the title in full. Town of Vail Planner Dominic Mauriello explained the request and provided the following background: The applicants, Jim and Ronna Flaum are proposing to establish a SDD (with Residential Cluster as the underlying zon g) on the subject property in order to allow a modification of the Eagle County-approved Planned Unit D~apment (PUD}. The site is proposed to be subdivided into three single-family lots. The property is currently vacant and is comprised of two duplex lots. The property is zoned Residential Cluster (RC}. However, when the property was annexed to the Town of Vail, that annexation recognized the Eagle County-approved development plan for the property (a Planned Unit Development) per Ordinance No. 13, Series of 1981. The PUD for Lots 3 and 4 is specific. The county approval allows a duplex on each !ot {a total of 4 units) and requires a parking structure for all of the parking on-site. The approval allows each dwelling unit a maximum of 2,200 sq. ft. of GRFA {8,800 sq. ft. total for both Pots}. The PEC, at its January 13, 1997 meeting, recommended approval {unanimously} subject to 8 conditions listed in the memo, and the following additional condition was also added: 9) One Employee Housing Unit {EHU, Type ll} is required for the entire development which must be provided prior to, or in conjunction with, the Building Permit far the third dwelling unit constructed on-site. Five hundred {500) sq. ft. of additional GRFA shall be allowed for the construction of an EHU on each lot. Staff recommendation was for approval of Ordinance No. 2, Series of 1997 and SDD No. 34 on first reading. Dominic explained that based on the plan and density changes for the project, staff felt the SDD process would be the most effective way to facilitate the changes. Dominic also stated that the Applicant had agreed as a part of the ~to mitigate for large trees, (40) that could be mitigated. Council asked that be listed as an additional condition n the ordinance. Also Council requested clarification as to the 20' distance between building envelopes, and pointed out that the memorandum stated 10'. The applicant, Jim Flaum, said he understood the distance was 20'. Kevin Foley asked about the possibility of building an EHU on each lot, and Mr. Flaum stated that there would be an EHU on Lot A, which would be their personal home. Dominic clarified that the tree mitigation issue had been included on the plans as a note. 1 Vail sown Council Evening Meeting Minutes February 4, 1997 ~A motion was then made by Rob Ford to approve Ordinance No. 2, Series of 1997 on first reading. Paul Johnston seconded the motion. Sybil! Navas suggested the project be required to install bear-proof trash containers as an additional condition of approval. The motion was amended to include the additional condition. In response to a 'question from Mike Jewett, Town of Vail Environmental Health Officer, Russell Forres# explained the design of the container and stated the cost was approximately $500 per unit fora 90 gallon container. Rob Ford then withdrew his motion, amending it for approval of Ordinance 2 without the recommended bear-proof trash container condition. Pa hnston seconded the motion. Russell Forrest was asked to provide further information regarding bear-proof traontainers, design, installation and cost. Paul Johnston stated he would like to see legislation requiring new residential developments to install bear-proof trash receptacles. A vote was then taken and passed unanimously, 6-D. Fourth on the agenda was a presentation of the Town of VaiIIU.S. Forest Service Land Exchange. The presentation was presented by the Town's very own Environmental Health Officer extraordinaire, Russell Forrest. Council members were asked to determine which properties should be included in the exchange agreemen# with the Forest Service based on the approved appraisal. Several alternative configurations of what properties could be included in the exchange were reviewed in detail. Staff recommended that 2 or more properties be eliminated (i.e. properties that the Town would accept from the Forest Service) in order to more equalize the values of the exchange. Russell reviewed the history and explained that the goals of the proposed land exchanges were to: remove USFS lands from within the Town boundaries; reduce the risk of private land exchanges; address private and public encroachments; reduce the number of USES special use permits; and to create an open space buffer around the Town of Vail. Russell then summarized that the exchange would: resolve private public encroachments on USFS lands; increase open space inventory by approximately 74 acres; obtain 3 potential housing sites (6.5 acres -the Red Sandstone development}; remove USFS lands from within the town limits; reduce USES Special Use Permits; provide legal a s far Rockledge and Ptarmigan; allow for cons#ruction of a new water tank in East Vail; increase private frontage oci~.'est system lands by a net 3,131 (352%) linear feet in West Vail. Russell said the proposed exchange called for the Town of Vail to convey ~ properties totaling 77 acres to the USFS, the largest being the Trappers Run parcel, and the USFS with a total of 82 acres available to transfer to the Town of Vail. The difference in acreage and appraisal values needed to match mare closely, Russell said. He then presented an appraisal of alternatives. Once an alternative had been selected, he explained, next steps would be taken as follows: Feb. 4 Afternoon work session to review and approveldisapprove of the final appraisal by motion. Evening meeting to determine what properties should be included in the exchange. Feb. 11 Afternoon work session to review the draft exchange agreement. Feb. 19 Evening meeting to consider a resolution to direct the Town Manager to sign the exchange agreement and to consider the first reading of an ordinance that would authorize conveyance of the Town owned land in the exchange to the U.S. Forest Service. Mar. 4 Evening meeting to consider second reading of the ordinance. Other actions required after the exchange include: • AnnexationlDe-annexation hearings, and • Zoning Hearings. r Armour then invited the public to share their comments. Long time West Vail resident, Byron Brown said he li~adjacent to the S14 site, a USFS owned property included in the proposed exchange. He cautioned Council on the land exchange in his area and discouraged any possible future development of the site. He expressed his concern about the lack of water in the neighborhood. He then asked Council for an indemnification ensuring the site next to his property would be turned into a pocket park. if Council was not willing to provide the indemnification, he said the S13 and S14 parcels should be excluded from the exchange and remain under the ownership of the USFS. Next, Ernest Glatzle, also a West Vail resident, spoke about the severe traffic problem that already exists on Garmish Drive. He stated that 17 lots still remained undeveloped on Garmish Drive, and that the S13 parcel should remain open space. Another resident of West Vail then addressed Council. Karen Scheiddeger expressed her concern about excessive traffic, and said she would like to see the Town obtain the lots with the stipulation that they remain open space. Russell explained that should the land exchange take place, any USFS properties transferred to the Town would have to be placed into a zone district, which would be decided upon by Council at a later date. Rob Ford reiterated, stating that the process was multi-faceted. He reminded those present that the focus of Council at this time was to decide whether or not the Town of Vail should acquire the parcels and nothing further. I Johnston and Sybill Navas were in favor of Alternative 1, noting that right-of-way properties were'nt as valuable ~ther properties contained in the first alternative. Mayor Armour stated he preferred Alternative 2, as did Councilmen Ford and Foley. Rob Ford noted that any USFS owned lands that were not included as a part of the exchange to the town would have to be de-annexed. Mike Jewett was undecided as to which alternative he preferred. Rob Ford then moved to approve the land exchange as set forth in Alternative 2, assuming the dollar figures 2 Vail Town Council Evening Meeting Minutes Fa6rvary 4, 9997 remained as reviewed. Kevin Foley seconded the motion. A vote was #aken and passed, 4-2, Paul Johnston Sybili Navas voting in opposition. A motion was then made fior adjournment by Paul Johnston and seconded by Kevin Foley. There being na furkher business, the meeting was adjourned at approximately 8:55 p.m. ATTEST: ~.'~u ~1a~.c~~~ Holly McCutcheon, Tawn Clerk Respectfiufly submitted, ~~~'`'t .~- -- " S~rb'lll Navas, Mayor P =tem Minutes taken by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) r ~ L_J • Vail Town Council Evening Mseling Minutes Febrtfary 4, 1997 ~WNOF ~AIL~% ~'~ South Frontage Road ~; Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY February 5, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 4 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Navas --Site Visit and Discussion of Flaum SDD In preparation for the evening meeting, the Council visited the site of a proposed Special Development District which would allow for property an Bufifehr Creek Road to i be subdivided into three single-family lots. The property is currently vacant and is comprised of two duplex lots. For details, see evening meeting briefs. --Request by Vail Viklage Commercial Property Owner's Association Representing the newly-formed Vail Village Commercial Property Owner's Association, Rod Slifer asked Council members to consider three requests: 1 } to provide free parking in the Village structure from 3 p.m. to 7 a.m. for the remainder of the ski season (to be actively marketed by the membership}; 2} to proceed with heating and paving ofi Bridge Street and portions of Gare Creek Drive and Hansen f3anch Road; and 3} to consider placement of a 10th Mountain Division soldier in Seibert Circle as part of the Art in Public Places project. Fallowing Slifer's presentation, other members of the audience, including Joe Staufer and Jack Curtin, told of the need to stimulate business in the Village and to regain Vail's competitive edge. The free parking proposal, they said, would provide a tool to bring people back to town, while heated pavers would provide a long overdue improvement to the public areas. Staufer also expressed concerns that Adventure Ridge, the mountaintop operation managed by Vail • Associates, was jeopardizing the community's ability to stimulate sales tax collections (mountain operations are exempt from the town's sales tax). Also appearing before the Council was Stan Cope, a member of the Vail Tomorrow Building Community team, who said the free parking offer would help make Vail the "friendly" place it used to be. The speakers acknowledged the town's current program of free three hour parking upon entry into the structures between 6 and 9 p.m. has not been effectively marketed. Other speakers on the topic included: Pepi Gramshammer, who asked, among other things, that a statue of Pete Seibert be placed in Seibert Circle, calling the 10th Mountain Division soldier concept inappropriate for Vail; Ron Riley, who suggested (more) ~~,• RECYCLED PAPER TOV Council HighlightslAdd 1 creating "hassle free" programs such as valet parking to attract customers; Jim Lamont, who predicted that free parking after 3 p.m. would not only revive business, but would help retain quality employees who work in Vail; and Pepi Langegger and Hermann Staufer, who bath suggested the community pull together to work collectively on the commerce issue. In response to the Seibert Circle art piece request, Nancy Sweeney, Art In Public Places (AIPP} coordinator, said the group learned early on in the process that Pete Seibert didn't want the artwork to reflect his likeness. Seibert simply asked that his son Calvin, an artist from New York, serve on the jury to help select the art work. AIPP received 700 inquiries and 80 proposals from design teams interested in creating the art piece. The jury has since narrowed the proposals to 5semi-finalists. Each will receive a $2,500 stipend from AIPP to develop their design proposals. The designs will then be publicly displayed March 20, with recommendatiansfvom the AIPP 7-member jury to follow. In response, George Knox and other members of the audience asked that the opinions of the surrounding neighborhood be strongly considered during the selection process. The final selection will rest with the Town Council. In response to the expanded free parking proposal, Council members said they understood the issues brought forth by the association, but expressed concern about how to fund such a program. The town owes $12 million in debt service payments on the parking structures between now and the year 2012. Sybill Navas suggested exploring a program that would reward skiers with free parking if they didn't leave the structure until 8 p.m. She also said the Adventure Ridge attraction is an amenity that helps visitors choose Vail as a destination. Perhaps, she said, the Village and Lionshead cores need to create more "sizzle" to increase foot traffic. Michael Jewett said he supported the need to look at creative alternatives, noting that he supported a reduction in parking rates during the budget process. Paul Johnston said he, too, would support expanded free parking if the program is shared jointly with the community and is well thought out. Assistant Town Manager Pam Brandmeyer said she would be contacting members of the audience to identify the target market for such a program. Although such a program will not be implemented this season (it takes up to 4 weeks alone to re-program the parking rate computers), Council members agreed to increase marketing of the current free evening parking program and asked members of the association to do the same. --Land Ownership Adjustment Agreement In preparation for the evening meeting, the Council, heard an update on the appraisal for the Land Ownership Adjustment Agreement between the Town and the U.S. Forest Service. Town Attorney Tom Moorhead said the Rockledge Road parcel to be acquired • by the town is continuing to receive attention by the Forest Service, the Town and Vail Associates. Issues include a request by the Town to reconfigure the property lines and a request by Vail Associates to add a covenant to the property for snowcat access and snowmaking. Because the Forest Service appraisal is for the price of a single family lot ($2.4 million}, Moorhead said the town's interest is to retain the value of the lot with no i covenants. The town intends to acquire the property and sell it to adjacent property owners who have encroachments on the property. Following the discussion, the (more) TOV Council Highlights/Add 2 Council voted 6-0 to approve a motion to accept the final appraisal for the properties to be included in the exchange. For additional details, please see evening meeting briefs. --Review Public Process far Public Works Seasonal Housing The Council approved components of a public process for design and construction of seasonal housing at the Public Works site north of the golf course. A problem/opportunity statement and a list of seven givens were approved to provide a framework for the process. The givens, as approved, are: 1. Seasonal housing will be built on the Public Works site to fulfill a requirement of the Town of Vail Planning and Environmental Commission. A building permit must be issued by July 31, 1997, to fulfill this requirement. 2. The project is intended to address the housing needs of Town of Vail seasonal wage earners and other critical governmental employees. 3. Given that employee housing is one of the top priorities of the community and that availability of land is one of the most significant constraints to the development of affordable housing, this opportunity will be optimized. Actual density on the site will be determined through the conditional use process, based on the analysis of site constraints, the recommendations of staff and the development team, and with input from the community. 4. Although the existing berm along I-70 screens much of the Public Works day-to-day operations, some or all of the housing may be visible above the existing berm after . construction. 5. Alf parking far the housing development will be provided on-site. 6. The site is zoned General Use and the proposed housing must be approved as a Conditional Use by the Planning and Environmental Commission. The Design Review Board must approve the design of the building{s) and the site plan. 7. Use of manufactured housing may be considered as a cast effective alternative for this site. All construction will be consistent with the Town's Municipal Code and the Uniform Building Code, including the design review guidelines as enforced by the Design Review Board. The public process schedule will include an open house for the community on Feb. 17 to review two conceptual design alternatives by the design-build team of Mark Donaldson and Viele Construction. The schedule also includes a work session with the Town Council and public meetings with the Planning and Environmental Commission and Design Review Board. If the project is approved, construction could begin in June with occupancy by Dec. 1. For additional details, contact Andy Knudtsen in the Community Development Department at 479-2440. --Review and Discussion of Vail Recreation District Master Plan, 1997-1999 Council members shared their comments on the Vail Recreation District Master Plan. The comments will be forwarded to the VRD by Council members Rob Fard and Kevin Foley. (more} TOV Council Highlights/Add 3 --Information Update Council members received the following information: • The town's proposed consulting contact with Design Workshop, Inc. for the Lionshead redevelopment master planning process will be added to the Council packet Feb. 7 for review. The Council will be asked to authorize the town manager to sign the contract. • A presentation on the Gross Residential Floor Area (GRFA) study will be presented to the Planning and Environmental Commission on Monday, Feb. 17. • Final sales tax collections for 1996 show collectians.totaling $13.7 million, up 5.2 percent from 1995 collections. • A discussion on Vail Village Club construction compliance has been scheduled for the Feb. 11 work session. • Beginning Thursday, Vail Associates will begin providing transportation between Vail and Breckenridge. The cost is $5 round trip with loading and unloading occurring at Lian Square Lodge. --Council Reports Rob Ford distributed results of a patron survey developed by the Brava! Colorado Music Festival. Ford, noting that Bravo will be experiencing changes in its leadership soon, suggested the town may need to take a proactive stance in retaining Bravo's presence in Vail. Kevin Foley said the Art In Public Places Board will hold a meeting on Thursday. --Other Following a recommendation from Town Attorney Tom Moorhead, the Council voted 6-0 to approve a motion waiving any potential conflicts associated with Attorney Barney White's continued representation of Lodge Tower. White had previously represented both the Town and Lodge Tower in litigation on the exchange parcel. White will now represent Lodge Tower independently. Moorhead also said a decision by Judge Janes is expected at the end of February following atwo-day trial in Eagle County District Court last week aver the Lodge Tower expansion. Kevin Foley noted the recent letter to the editor criticizing in-town bus service. He said he talked with Mike Rase, transit manger, who said changes are already underway to improve service. Those changes include adding more buses and mare shifts to the in- town route, and increased checks and balances to time the routes and improve spacing of the buses. Noting the ease with which the Vail Village Commercial Property Owners Association was able to be placed on the Council's agenda, Foley said he was interested in making sure the Council's agenda process allowed other groups or individuals to have the same ability to be heard. That fed to a discussion of the need far additional orientation (more} TOV Council Highlights/Add 4 . for incoming Council members and possibly adoption o~ a code of conduct for Council members that would address communications channels and other protocol issues. Town Attorney Tam Moorhead agreed to research the issue. Bob Armour announced a Colorado Association of Ski Towns meeting scheduled for March 18. Because that would conflict with the Council's regular evening meeting, the Council agreed to explore options at an upcoming session. Also yesterday, Council members asked Moorhead to draft an ordinance on proof of automobile insurance that would allow violators to be prosecuted in municipal court rather than county court. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Navas --Citizen Participation There was no citizen participation. --Consent Agenda • The Council voted 6-0 to approve four items on the consent agenda, including second reading of an ordinance to allow van storage/transportation related businesses in • designated zone districts. --Flaum Special Development District The Council voted 6-0 to approve first reading of an ordinance creating a Special Development District fior property owned by Jim and Ronna Flaum. The SDD will allow the site, currently consisting of two duplex lots, to be subdivided into three single-family lots. In granting approval, with 9 conditions added by the Planning and Environmental Commission, the Council also supported the additional condition that one employee housing unit be required for the property. Also during discussion, Council member Sybill Navas suggested bear proof trash containers be added to the approval. Council members will consider the bear proof container issue upon second reading of the ordinance. Also last night, Councilman Paul Johnston wondered if the town should create a policy requiring ail new homes to provide bear proof trash containers. For additional information on the SDD, contact Dominic Mauriello in the Community Development Department at 479-2148. --Land Ownership Adjustment Agreement The Council voted 4-2 {Navas, Johnston against) to approve an alternate list of properties to be included in the Land Ownership Adjustment Agreement between the town and the U.S. Forest Service. Originally, the town was hoping to acquire 14 like-valued properties totaling 77 acres from the Forest Service in exchange for 4 Town of Vail properties totaling 82 acres. But because of a $1 million difference in the . appraised value of the proposed land exchange (with the town's acquisition totaling {more) TOV Council HighlightslAdd 5 $5.5 million compared to $4.5 million for the U.S. Forest Service), the town is now faced with eliminating two ar more of its selected properties to create a balanced exchange. During discussion, Russell Forrest, the town's project manager, presented two alternatives. One would eliminate three parcels, while maintaining the two West Vail parcels which have drawn neighborhood opposition. The other would eliminate three parcels, including one of the West Vail parcels. During discussion, the Council heard from three West Vail residents who opposed inclusion of both West Vail parcels (citing traffic concerns} unless the town guarantees the land will be preserved as open space. Council members indicated a separate process would be needed if the town wanted to develop the properties for a park or affordable housing. In the end, a Council majority voted to support the option that would eliminate the Garmish site in West Vail while retaining the second West Vail parcel near the Town Manager's house, elimination of parcel H in East Vail, as well as I-70 right of way west of Bighorn Creek. Next steps include a Feb. 11 work session to review a draft exchange agreement; an evening meeting on Feb. 18 to consider a resolution to direct the town manager to sign the exchange agreement and to consider first reading of an ordinance that would provide the authority to convey the town-awned land in the exchange to the Forest Service; and an evening meeting on March 4 to consider second reading of the ordinance. Other . actions that would be required after the exchange include annexation/de-annexation hearings and zoning hearings. For more information, contact Forrest in the Community . Development Department at 479-2146. UPCOMING DISCUSSION TOPICS February i 1 Work Session Geargie Manzanares 10 Year Anniversary PEC/DRB Review Contract Review for Public Works Seasonal Housing Discussion of Design Workshop Contract Agreement for Lionshead Master Planning Review Draft Land Ownership Adjustment Agreement Vail Village Club Construction Compliance Review Update of Current Progress of PEC Review of GRFA Study February 18 Work Session Discussion of Ford Park Management Plan Site Visit and Discussion of Ordinance No. 4, SDD Austria Haus Discussion of the Density far the Public Works Seasonal Housing Development February 18 Evening Meeting First Reading, Ordinance No. 4, SDD Austria Haus Second Reading, Ordinance No. 2, SDD Flaum Resolution to Execute Land Qwnership Adjustment Agreement . Presentation of Ford Park Management Plan T~V Council Highlights/Add 6 February 25 Work Session PEC/DRB Review Vaii Youth Award # # # !'' -~ MINUTES VAIL TOWN COUNCIL MEETING February 18, 1997 7:30 P.M. ,4~qular meeting of the Vail Town Council was held on Tuesday, February 8, 1997, in the Council Chambers of the Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Rab Ford Michael Jewett Paul Johnston Ludwig Kurz MEMBERS ABSENT: Kevin Foley TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assis#ant Town Manager Tom Moorhead, Town Attorney HoNy McCutcheon, Town Clerk The first item on the agenda was Citizen Participation. Booth Falls resident, Darrie Blodgett expressed her concern about the controlled burn proposed by the U.S. Forest Service near the booth falls. area. She said residents have been told by the Forest Service that approximately 2,000 acres are to be included in the burn, parts of which are to~owned lands, and that the burn would occur within 300 feet of their property. Residents are concerned with the proximity of the blaze to their properties, feel it is unnecessary, and will be aesthetically unpleasing once complete. Residents Gina Whitten and Evie Knott also agreed with Ms. Blodgett's concern, and asked the Council for support and help. Item number two on the agenda was Ordinance No. 2, Series of 1997, second reading of an ordinance creating Special Development District No. 34 in accordance with Chapter 18.40 of the Town of Vail Municipal Code; and setting forth details in regard thereto. Mayor Armour read the title in full. Applicants, Jim and Ronna 1=1aum were present. Town of Vail Planner, Mike Mollica, sitting in for Dominic Mauriello, presented the item and gave the following background: The Council, at its February 4, 1997 meeting, unanimously approved the proposed SDD and Ordinance No. 2, Series of 1997 an first reading. The SDD wil! allow the site, currently consisting of two duplex lots, to be dubdivided into three single-family lots. Tree mitigation requirements had been added to the ordinance as condition number 10 per Council direction. The issue of bear-proof containers was discussed, and Mike referred to a memo dated June 7, 1994 regarding bear proof trash containers. Mike reviewed staff concerns in detail, stating if Council wished to pursue the issue it should be in the form of comprehensive legislation addressing the issue and not as a condition on the approval of the development. Further, he said staff was concerned with requiring bear proof-type containers for single-family or two- family homes as such containers would be required to be installed along the roadways in Town and might detract fro a aesthetic quality of the community. The staff recommendation was for approval of Ordinance Na. 2, Series of7 and SDD No. 34 on second reading. Paul Johnston recommended that Section 6 of the Ordinance be changed to reflect the approval of PEC. Paul then moved far approval of Ordinance No. 2, 1997 on second reading, and Rob Ford seconded the motion. A vote was then taken and passed unanimously, 6-0. Third on the agenda was Resolution No. 4, Series of 1997, a Resolution adopting the Sister Cities Protocol Agreement between the Town of Vail, Colorado and Dela#ite Shire, Australia. Mayor Armour read the title in full. Council Member Sybill Navas presented the item along with Karen Phillips of the Vail Valley Exchange, and asked her fellow Council Members to consider creating a Sister City relationship with Delatite Shire, Australia. She said the relationship with the Mt. Buller ski area was on the cutting edge of sister city relationships because of its regional focus, and that officials from Eagle County are also excited about the relationship. Paul Johnston moved to approve Resolution No. 4, Series of 1997, and Sybill Navas seconded the motion. A vote was then taken and passed unanimously, 6-0. Fourth on the agenda was Resolution No. 3, Series of 1997, a Resolution Approving, Adapting, and directing the Town Manager to Execute the Exchange Agreement between the Town of Vail and the United States Forest Service. Mayor Armour read the title in full. Town A#tarney Tom Moorhead and Environmental Health Officer, Russell Forrest pre rated the item and provided the following background: On February 11th at its work session Town Council dirl~d staff to prepare a Resolution to consider approving the Exchange Agreement between the Town of Vail and the United States Forest Service. Russell then identified changes that had been made in the Exchange Agreement since Council's review, and stated #hat the agreement is binding on both parties and may only be amended or terminated by mutual consent. U.S. Forest Service representatives, Bill Wood and Kathy Hardy were present to address any questions. The staff ~ Vail Town Council Evening Meeting Minutes February 18, 1947 -' recommendation was for approval of Resolution No. 3, Series of 1997 Attorney Art Abplanaip then approached Council, stating he represented several adjacent property owners along Rockledge Road who objected to the appraised value ($2.4 million) of the Rockledge parcel that would be traded to the Town, and expressed an additional concern about the future use of the Forest Service property. Abplanaip s~ ested the agreement was not yet ready for signature, and requested Council prohibit access and further lopment on the parcel. Clint Jose, owner of Lat 3 on Rockledge Road said he was pleased that the Town had stepped in and provided his explanation as to how the negotiations first stacked. Town Attorney, Tom Moorhead stated that pursuant to Council's direction, staff has continued dialog with the U.S. Forest Service and that neither party had been subject to unfair advantage. Further, that the appraiser was selected by the Town of Vail, and is the same appraiser used by the property owners originally. Former Councilman, Merv Lapin, referred to earlier discussions of the Land Ownership Adjustment Agreement, stating that the intent on the Rockledge Road parcel was to only include the road, thereby, cleaning up access problems for property owners. He said the owners were to participate in the purchase of the parcel and that there was never an intent by the Council at that time to develop or build on the Rockledge parcel. Lapin said he was concerned that four spur roads already existed on the parcel making access easier to potential building Pots. Town Manager, Bob McLaurin reminded those present that regardless of what the appraisal was, the most important issue was in getting the encroachments cleaned up. Dis rict Ranger Bill Wood stated there had only been one appraisal and one number, and that irrespective of the fu~ use of the parcel, whether it be a plow turnaround, a cul de sac, whatever, the site is a buildable lot and that's how it was appraised. Additionally, he explained that Forest Service land is owned by the people of the United States and that a Forest Service Review Appraiser must be used to issue appraiser instructions when land trades are considered by the Forest Service. Rob Ford moved to approve Resolution No. 3, Series of 1997, a Resolution Approving, Adopting, and directing the Town Manager to Execute the Exchange Agreement between the Town of Vail and the United States Forest Service, with the condition that the four spur roads be removed from the agreement. Paul Johnston seconded the motion. Tom Moorhead explained that if the agreement was not accepted by the Forest Service in the form Council had authorized, the agreement would be brought back before Council. A vote was then taken and approved unanimously, 6-0. Agenda item number five was Ordinance No. 5, Series of 1997, an Ordinance Authorizing the Conveyance of Fee Title to the Following Lands in Colorado: Sixth Principal Meridian T. . R. 81 W. Se 1, that portion of the NE114SE114 lying northerly of the northerly boundary lines of Vail Heights Filing No. 1, according to the Plan recorded June 25, 1989, in Book 215 at Page 438 and Resubdivision of BufFer Creek according to the Plan recorded October 8, 1993 at Reception #98077; and that portion of the SW114SE1/4 lying northerly and westerly of the north and west boundary of Vail Das Schone - Filing No. 2, according to the Plan recorded as Reception No. 110984 EXCEPT the following parcel: Beginning at the northwest corner of Lot 10 of Vail Das Schone Filing No. 2; thence N 02 degrees 10 seconds E 348.85 feet; thence S 88 degrees 08 minutes E 70.00 feet; thence S 47 degrees 52 minutes 03 seconds E 181.47 feet to a point being the northeast corner of said subdivision Lot 10; thence along the north line of said Lot 20, S 59 degrees 3fi minutes 06 seconds W 246.47 feet to the paint of beginning; and LESS AND EXCEPT a 1.29 acres parcel to be donated by Landowner; Sec. 14, Lats 16, 19, and 21. Containing an aggregate of 76.30 acres, more or less, in Eagle County. To the United States of America. Mayor Armour read the title in full and Council was asked to approve, modify, or deny Ordinance No. 5, Series of 1997 an first reading. Tam Moorhead explained that the ordinance defined the property to be included in the land exchange with the Forest Service, and stated that Section 4.8 of the Charter of the Town of Vail requires that the sale of a real property must be authorized by ordinance. This ordinance provides for the conveyance of the property ow~by the Town of Vail identified in the Exchange Agreement to be conveyed to the United States Government. It is an action necessary to convey good and marketable title to the United States of America. The staff recommendation was for approval of Ordinance No. 5, Series of 1997 on first reading. Rob Ford then moved to approve Ordinance No. 5, Series of 1997, and Paul Johnston seconded the motion. A vote was then taken and passed unanimously, 6-0. 2 Vail Town Council Evening Meeting Minutes February 18, 1497 Mayor Armour then noted concerns expressed during citizen participation regarding the issue of proposed controlled burns. Bill Waod stated that an environmental analysis was still pending, and that a decision had not yet been made. He asked that names and telephone numbers of concerned residents be collected and provided #o him so concerns could be addressed. He also suggested that those interested could be included on an informational field trip. N was a report from the Town Manager. Bob McLaurin reported on a recent trip to Italy, Austria and Switzerland, adicated he would be sharing his findings al}out the World Alpine Ski Championships, loading and delivery, and other issues in the coming weeks. He thanked Ludwig Kurz for his leadership and assistance during the trip. There being no further business, a motion was made by Rob Ford and seconded by Sybill Navas for ~djaumment. The meeting was adjourned a# approximately 9:Q0 p.m. ATTEST: ~~ - Holly McCutcheon, Town Clerk Respectfully submitted, ._--~ ~, ,~- ~~' 'Y.1i[/J'C ~I~1 Navas, Mar Pro~tem Minutes Taken by Holly McCutcheon ('Not certain Individuals who gave public input may be inaccurate.) • 3 Vail Town Council Evening Meeting Minutes February 18, 1997 ~ou~v o~ v,~~~ ?5 South Frontage Raad Colorado 81657 9 D-479-2100 FAX 970-479-2157 MEDlA ADVISORY February 19, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 18 Work Session Briefs ~. Council members present: Armour, Ford, Jewett,. Johnston, .Kurz, Navas --Vail Commons Reserve List The Council approved a reserve list lottery drawing to be held in March for the Vail Commons housing. The lottery would supplement an existing back-up pool of potential buyers if the current buyers under contract are unable to close,on any of the 53 units. The reserve list lottery will be advertised and will be open to anyone who is interested and who can submit a mortgage prequalification statement to the town.. For more information, contact Andy Knudtsen in the Community Development Department at 479-2440. --Overview of the Amendment to Ford Park Mas#er Plan During an overview of the proposed Ford Park Management Plan, the Council reviewed a series of goals, objectives, action steps and policy statements intended to update and strengthen the 1985 Ford Park Master Plan. Creation of the document has been underway for more than a year and has involved a series of public forums and meetings. Six goals have been developed: 1) preserve and protect the park; 2) reduce vehicular intrusions; 3) reduce conflicts between venues; 4) resolve parking shortage and access problems; 5} improve pedestrian circulation; and 6) delineate financial responsibilities. The preliminary findings also include a policy statement that would reserve the capability far a future parking structure at the park: Council members Rod Ford and 5ybill Navas indicated a concern for the policy, while Ludwig Kurz and Bob Armour said it would be a mistake to preclude the opportunity for structured parking in any part of town if the need should exist dawn the road. During pudic discussion, both Joe Staufer and Hermann Staufer asked the Council to remove the parking structure provision, while Ross Davis of the Vail Recreation District asked the town to be more receptive to public input. Also, Jim Lamont of the East Village Homeowners Association said his group would advocate a managed parking program at the soccer field parking lot site (the proposed location for an educations! center associated with the Betty Ford Alpine Gardens) and no net increase in traffic on Vail Valley Drive. The recommended plan will be presented for additional public input at the March 10 meeting of the Planning and Environmental Commission and the March 11 Town Council work (more} ~'s~ RECYCLEDPAPER TOV Council HighlightslAdd 1 session. For more information, or a copy of the draft plan, please contact Pam Brandmeyer, assistant town manager, at 479-2113. --Lionshead Redevelopment Master Planning Process Contract The Council voted 5-1 (Johnston against) to authorize the town manager to execute a consultant contract and collaboration agreement for the Lionshead Redevelopment Master Planning project. Councilman Paul Johnston had asked last week if the study could be expanded to include Vail Village. In response, Town Manager Bob McLaurin recommended keeping the master planning focus on Lionshead, while completing Village-based~studies on the more specific issues of loading and delivery and heated pavers. Sybill Navas asked that issues such as parking, the number of information booths and transportation centers be analyzed based on townwide needs. In voting against the contract, Johnston called'the Lionshead project a divisive approach to planning. For more information, contact Susan Connelly in the Community DE;velopment Department at 479-2140. --Implementation of Parking Program During a lengthy discussion on implementation of the town's experimental free parking program, the Council established the following parameters: • Free parking in the structures will be offered from 3 p.m. to 7 a.m. beginning on or around March 1 and continuing through April 20. • There will be no refunds for Blue and Gold pass holders. • Ali charges stop from 3 p.m. to 7 a.m. (applies to cars already in the structure, too). • The first 90 minutes of parking will continue to be free; therefore cars entering at 1:30 p.m. will have free parking until 7 a.m. • The maximum rate for a full day of parking will be $9, down from $14. • The program will be measured by: sales tax revenues; parking revenue comparisons over a five year period; number of parking transactions; and bus ridership. In introd~icing the discussion topic, Mayor Bob Armour apologized for the Council's decision_making method last week in which a vote was taken without advance notification to the community. Councilman Rob Ford challenged the audience to work with the town to improve the pilot program to maximize success, while being careful not to "bankrupt the town." Members of the audience then worked through several scenarios in an attempt to tweak the proposal, only to find that the parking structure computers couldn't be reprogrammed to fit the preferred scenario. Businessman Ron Riley said the discussion--which became confusing at times because of the intricacies of the parking fees--underscored the importance of thoroughly explaining and marketing the pilot program to the public. He said the program's success would be difficult to measure short of interrogating everyone. Therefore, he suggested the program be considered as the start of a journey to help revive business in Vail: Town Manager Bob McLaurin countered by saying the journey had already been underway for several seasons with the fi to 9 p.m. free evening parking program. Rod Slifer of the Vail Village Commercial Property Owner's Association shared his group's commitment to help market the program. For more information, contact Town Manager Bob McLaurin at 479-2105. (more) TOV Council HighlightslAdd 2 --TOV-USES Land Exchange Agreement In preparation for the evening meeting, the Council reviewed the land exchange agreement and heard from Art Ablanalp, an attorney representing property owners adjacent to the 1.6-acre Rockledge Road parcel contained in the agreement. Ablanalp presented a letter from an independent appraiser disputing the $2.4 million appraised value of the property. The town intends to acquire the Rockledge property from the Forest Service and provide an opportunity for adjacent property owners to address access issues and private encroachments on the property. Yesterday, Ablanalp asked the Council to reconsider moving forward with the exchange. However, at the evening meeting, the Council voted to proceed with the exchange with one condition: that a provision for four spur roads be removed from the Rockledge Road parcel. For more information, please see evening meeting briefs, or contact Russell Forrest in the Community Development Department at 479-2146. _-Vail AssociatesNail Valley Tourism & Convention Bureau ,foint Marketing After reviewing a funding request for a ski Indus#ry familiarization program that would stimulate business in April, the Council voted 6-0 to match the requested contribution from the Town of Avon up to $2,500. The request was presented by Bob Kunkel under the auspices of the TOV-VA Community Task Force. During discussion, Kaye Ferry of the Vail Village Merchants Association suggested using funds from the marketing board to promote the free parking experiment. --Information Update Council members were reminded of this week's arrival of the National Brotherhood of Skiers. Up to 5,000 participants are expected. Assistant Town Manager Pam Brandmeyer said traffic circulation during the recently completed holiday went well. The Village parking structure filled on Saturday and Sunday .and buses were kept to a 7 minute schedule with only one brief delay at Golden Peak. --Council Reports Sybill Navas said the Commission on Special Events and Activities had met and awarded funds to the pro beach volleyball tournament planned for 1997. The remaining $30,000 allocation was distributed to eight other applicants, including $8,000 each to the Lionshead and Vail Village merchant associations far street entertainmen# programs. Navas also clarified an item carried in last week's Council Highlights regarding the performing arts center in Beaver Creek. She said a draft proposal indicates the potential for 300 bookings in the next year (rather than actual bookings). --Other Councilman Ludwig Kurz said the town had been well represented during a trip to Europe to observe the World Alpine Ski Championships in Italy. Town Manager Bob McLaurin, Police Chief Greg Morrison and Public Works/Transportation Director Larry (more} TOV Council HighlightslAdd 3 Grafel made the trip. In addition to observing the World Championships, the trip was used to research transportation and loading and delivery techniques. Evening Meeting Briefs Council members present: Armour, Fard, Jewett, Johnston, Kurz, Navas --Citizen Participation Darrie Boldgett, a resident of the Booth Falls area, appeared before the Council to express her concern about the controlled burn proposed by the U.S. Fot~est Service. The burn would occur within 300 feet of her property, she said, and that's too close. She also stated the burn was unnecessary and would be aesthetically unpleasing once complete. Residents Gina Whitten and Evie Knott also were on hand and agreed with Boldgett's concern. They asked for the Council's help and support. --Flaum Special Development District The Council voted 6=0 to approve second reading of an ordinance creating a Special Development District far property owned by Jim and Ronne Flaum. The SDD will allow the site, currently consisting of two duplex lots, to be subdivided into three single-family lots. In granting approval, with nine conditions added by the Planning and Environmental Commission, the Council also supported the additional condition that one employee housing unit be required for the property. There were no additional conditions to require bear proof trash containers on the site. The Council had raised the passibility during first reading, but accepted the staff recommendation to pursue its interest in the form of comprehensive legislation and not as a condition of approval for the Flaum SDD. For mare information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Resolution Adopting the Sister Cities Protocol Agreement between the Town of Vail and Delatite Shire, Australia The Council voted 6-0 to adopt the agreement. During discussion, council member Sybili Navas said the relationship with the Mt. Buller ski area was on the cutting edge of sister city relationships because of its regional focus. She said officials from Eagle County also are excited about the relationship. The Vail Valley Exchange is organizing a trip to Mt. Buller this summer by a local delegation similar to the visit to St. Moritz, Switzerland several years ago. St. Moritz also is a sister city. Far more information, contact Sybill Navas at 479-1860 or Karen Phillips at the Vail Valley Exchange at 845- 2472. --Resolution Approving, Adopting and Directing the Town Manager to Execute the Exchange Agreement Between the Town of Vail and the U.S. Forest Service The Council voted 6-0 with one condition to approve the land ownership adjustment agreement with the U.S. Forest Service. Saying they were uncomfortable wlth the threat of future private land exchanges adjacent to the Rockledge Road parcel, Council members added a condition that would remove four spur roads from that parcel. Although adjacent property owners, represented by attorney Art Ablanalp, objected to the appraised value of the Rockledge parcel that would be traded to the town ($2.4 million}, Council members said they had exhausted all avenues of negotiation with the (more) TOV Council HighlightslAdd 4 Forest Service and were ready to approve the land exchange with the one condition they characterized as a "deal breaker." In all, the exchange calls for acquisition of 11 like-valued properties totaling 63 acres from the Forest Service in exchange for four Town of Vail properties totaling 77 acres. The proposal will now be presented to Regional Forester Elizabeth Estelle for consideration. For more information, please contact Russell Forrest in the Community Development Department at 479-2146. --Ordinance Authorizing the Conveyance of Fee Title to Complete the Land Exchange Also yesterday, the Council voted 6-0 on first reading to approve an ordinance defining the properties to be included in the land exchange. --Other Noting the concerns expressed during citizen participation, Bob Armour asked Bill Wood of the U.S. Forest Service about the controlled burn proposal. Wood said an environmental analysis had not been completed and therefore, a decision had not been made. He indicated the Forest Service would be contacting the concerned residents to discuss their issues in more detail. --Town Manager's Report Bob McLaurin indicated he had just returned from a trip to Italy, Austria and Switzerland and would be sharing his findings about the World Alpine Ski Championships, loading and delivery, and other issues in the coming weeks. He thanked Ludwig Kurz for his assistance during the trip. Upcoming Discussion Topics February 25 Work Session PEC/DRB Review Streetscape snowmelt project for Village Core March 4 Work Session Site Visit and Discussion re: Ordinance No. 4, SDD"Austria Haus Site Visit and Discussion of SDD AmendmentlBrooks Public Works Seasonal Housing Development, Discussion of Density and Site Constraints March 4 Evenfig Meeting First Reading Ordinance, SDD AmendmentlBrooks First Reading Ordinance No. 4, SDD Austria Haus Second Reading Ordinance, Conveying Property to U.S. Forest Service i Lionshead Update: Report on Stage 1 and Kick-off of Stage 2 of the Redevelopment Master Planning Process March i 1 Work Session Loading and Delivery Discussion Rick Onorato 15 Year Anniversary PEC/DRB Review Review Sound Ordinance Ford Park Management Plan # # # TOWN OF VAIL '~~ South Frontage Road ~l, Colorado 81657 97p-479-21 p0 FAX 970-479-2157 MEDIA ADVISORY February 19, 1997 Contact: Suzanne Sllverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR FEBRUARY 18 Work Session Briefs Council members present: Armour, Ford, Jewett, Johnston, .Kurz, Navas --Vail Commons Reserve List The Council approved a reserve list lottery drawing to be held in March for the Vai! Commons housing. The lottery would supplement an existing back-up pool of potential buyers if the current buyers under contract are unable to close.on any of the 53 units. The reserve list lottery will be advertised and will be open to anyone who is interested and who can submit a mortgage prequalification statement to the town. For more information, contact Andy Knudtsen in the Community Development Department at 479-2440. --Overview of the Amendment to Ford Park Master Plan During an overview of the proposed Ford Park Management Plan, the Council reviewed a series of goals, objectives, action steps and policy statements intended to update and strengthen the 1985 Ford Park Master Plan. Creation of the document has been underway for more than a year and has involved a series of public forums and meetings. Six goals have been developed: 1 }preserve and protect the park; 2) reduce vehicular intrusions; 3} reduce conflicts between venues; 4) resolve parking shortage and access problems; 5} improve pedestrian circulation; and fi) delineate financial responsibilities. The preliminary findings also include a policy statement that would reserve the capability far a future parking structure at the park: Council members Rod Ford and Sybill Navas indicated a concern for the policy, while Ludwig Kurz and Bob Armour said it would be a mistake to preclude the opportunity for structured parking in any part of town if the need should exist down the road. During public discussion, both Joe Staufer and Hermann Staufer asked the Council to remove the parking structure provision, while Ross Davis of the Vaii Recreation District asked the town to. be more receptive to public input. Also, Jim Lamont of the East Village Homeowners Association said his group would advocate a managed parking program at the soccer field parking lot site (the proposed location for an educational center associated with the Betty Ford Alpine Gardens) and no net increase ~in traffic on Vail Valley Drive. The recommended plan will be presented for additional public input at the March 10 meeting of the Planning and Environmental Commission and the March 11 Town Council work {more) ~~~ RECYCLED PAPER TOV Council HighlightslAdd 1 session. For more information, or a copy of the draft plan, please contact Pam Brandmeyer, assistant town manager, at 479-2113. --Lionshead Redevelopment Master Planning Process Contract The Council voted 5-1 (Johnston against) to authorize the town manager to execute a consultant contract and collaboration agreement for the Lionshead Redevelopment Master Planning project. Councilman Paul Johnston had asked last week if the study could be expanded to include Vail Village. In response, Town Manager Bob McLaurin recommended keeping the master planning focus on Lionshead, while completing Village-based studies on the more specific issues of loading and delivery and heated pavers. Sybill Navas asked that issues such as parking, the number of information booths and transportation centers be analyzed based an townwide needs. In voting against the contract, Johnston called the Lionshead project a divisive approach to planning. For more information, contact Susan Connelly in the Community Development Department at 479-2140. --Implementation of Parking Program During a lengthy discussion on implementation of the town's experimental free parking program, the Council established the following parameters: • Free parking in the structures will be offered from 3 p.m. to 7 a.m. beginning on or around March 1 and continuing through April 20. • There will be no refunds for Blue and Gold pass holders. All charges stop from 3 p.m. to 7 a.m. {applies to cars already in the structure, #oa). • The first 90 minutes of parking will continue to be free; therefore cars entering at 1:30 p.m. will have free parking until 7 a.m. • The maximum rate for a full day of parking will be $9, down from $14. • The program will be measured by: sales tax revenues; parking revenue comparisons over a five year period; number of parking transactions; and bus ridership. In introducing the discussion topic, Mayor Bob Armour apologized far the Council's decision-making method last week in which a vote was taken without advance notification to the community. Councilman Rob Ford challenged the audience to work with the town to improve the pilot program to maximize success, while being careful not to "bankrupt the town." Members of the audience then worked through several scenarios in an attempt to tweak the proposal, only #o find that the parking structure computers couldn't be reprogrammed to fit the preferred scenario. Businessman Ron Riley said the discussion--which became confusing at times because of the intricacies of the parking fees--underscored the importance of thoroughly explaining and marketing the pilot program to the public. He said the program's success would be difficult to measure short of interrogating everyone. Therefore, he suggested the program be considered as the start of a journey to help revive business in Vail: Town Manager Bob McLaurin countered by saying the journey had already been underway for several seasons wi#h the fi to 9 p.m. free evening parking program. Rod Slifer of the Vail Village Commercial Property Owner's Association shared his group's commitment to help market the program. For more information, contact Town Manager Bob McLaurin at 479-2105. {more) TOV Council HighiightslAdd 2 --TON-USES Land Exchange Agreement In preparation for the evening meeting, the Council reviewed the land exchange agreement and heard from Art Ablanalp, an attorney representing property owners adjacent to the 1.6-acre Rockledge Road parcel contained in the agreement. Ablanalp presented a letter from an independent appraiser disputing the $2.4 million appraised value of the property. The town intends to acquire the Rockledge property from the Forest Service and provide an opportunity for adjacent property owners to address access issues and private encroachments on the property. Yesterday, Ablanalp asked the Council to reconsider moving forward with the exchange. However, at the evening meeting, the Council voted to proceed with the exchange with one condition: that a provision for four spur roads be removed from the Rockledge Road parcel. For more information, please see evening meeting briefs, or contact Russell Forrest in the Community Development Department at 479-2146. --Nall AssociatesNaii Valley Tourism & Convention Bureau Joint Marketing After reviewing a funding request for a ski industry familiarization program that would stimulate business in April, the Council voted 6-0 to match the requested contribution from the Town of Avon up to $2,500. The request was presented by Bob Kunkel under the auspices of the TOV-VA Community Task Force. During discussion, Kaye Ferry of the Vail Village Merchants Association suggested using funds from the marketing board to promote the free parking experiment. --Information Update Council members were reminded of this week's arrival of the National Brotherhood of Skiers. Up to 5,000 participants are expected. Assistant Town Manager Pam Brandmeyer said traffic circulation during the recently completed holiday went well. The Village parking structure filled on Saturday and Sunday and buses were kept to a 7 minute schedule with only one brief delay at Golden Peak. --Council Reports Sybil) Navas said the Commission on Special Events and Activities had met and awarded funds to the pro beach volleyball tournament planned for 1997. The remaining $30,000 allocation was distributed to eight other applicants, including $8,000 each to the Lionshead and Vail Village merchant associations for street entertainment programs. Navas also clarified an item carried in last week's Council Highlights regarding the performing arts center in Beaver Creek. She said a draft proposal indicates the potential for 300 bookings in the next year (rather than actual bookings). --Other Councilman Ludwig Kurz said the town had been well represented during a trip to Europe to observe the World Alpine Ski Championships in Italy. Town Manager Bob McLaurin, Police Chief Greg Morrison and Public WorkslTransportation Director Larry (more) TOV Council Highlights/Add 3 Grafel made the trip. In addition to observing the World Championships, the trip was used to research transportation and loading and delivery techniques. E~ening Meeting Briefs Council members present: Armour, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation Darrie Boldgett, a resident of the Booth Falls area, appeared before the Council to . express her concern about the controlled burn proposed by the U.S. Forest, Service. The burn would occur within 300 feet of her property, she said, and that's too close. She also stated the burn was unnecessary and would be aesthetically~unpleasing once complete. Residents Gina Whitten and Evie Knott also were on hand and agreed with Boldgett's concern. They asked for the Council's help and support. --Flaum Special Development District The Council voted 6-0 to approve second reading of an ordinance creating a Special Development District far property owned by Jim and Ronna Flaum. The SDD will allow the site, currently consisting of two duplex lots, to be subdivided into three single-family lots. In granting approval, with nine conditions added by the. Planning and Environmental Commission, the Council also supported the additional condition that one employee housing unit be required for the property. There were no additional conditions to require bear proof trash containers on the site. The Council had raised the possibility during first reading, but accepted the staff recommendation to pursue i#s interest in the form of comprehensive legislation and not as a condition of approval for the Flaum SDD. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Resolution Adapting the Sister Cities Protocol Agreement between the Town of Vail and Delatite Shire, Australia The Council voted fi-0 to adopt the agreement. During discussion, council member Sybill Navas said the relationship with the Mt. Buller. ski area was on the cutting edge of sister city relationships because of its regional focus. She said officials Pram Eagle County also are excited about the relationship. The Vail Valley Exchange is organizing a trip to Mt. Buller this summer by a local delegation similar to the visit to St. Moritz, Switzerland several years ago. St. Moritz also is a sister city. For more information, contact Sybill Navas at 479-1860 or Karen Phillips at the Vail Valley Exchange at 845- 2472. --Resolution Approving, Adopting and Directing the Town Manager to Execute the Exchange Agreement Between the Town of Vail and the U.S. Forest Service The Council voted 6-0 with one condition to approve the land ownership adjustment agreement with the U.S. Forest Service. Saying they were uncomfortable with the threat of future private land exchanges adjacent to the Rockledge Road parcel, Council members added a condition that would remove four spur roads from that parcel. Although adjacent property owners, represented by attorney Art Ablanalp, objected to the appraised value of the Rockledge parcel that would be traded to the town {$2.4 million), Council members said they had exhausted alk avenues of negotiation with the {more) TOV Council Highlights/Add 4 . Forest Service and were ready to approve the land exchange with the one condition they characterized as a "deal breaker." In all, the exchange calls for acquisition oft 1 like-valued properties totaling 63 acres from the Forest Service in exchange for four Town of Vail properties totaling 77 acres. The proposal will now be presented to Regional Forester Elizabeth Estelle for consideration. For more information, please contact Russell Forrest in the Community Development Department at 479-2146. --Ordinance Authorizing the Conveyance of Fee Title to Complete the Land Exchange Also yesterday, the Council voted fi-0 on first reading to approve an ordinance defining the properties to be included in the land exchange. --Other Noting the concerns expressed during citizen participation, Bob Armour asked Bill Wood of the U.S. Forest Service about the controlled burn proposal. Wood said an environmental analysis had not been completed and therefore, a decision had not been made. He indicated the Forest Service would be contacting the concerned residents to discuss their issues in more detail. --Town Manager's Report Bob McLaurin Indicated he had just returned from a trip to Italy, Austria and Switzerland and would be sharing his findings about the World Alpine Ski Championships, loading and delivery, and other issues in the coming weeks. He thanked Ludwig Kurz for his assistance during the trip. Upcoming Discussion Topics February 25 Work Session PEC/DRB Review Streetscape snowmelt project for Viilage Core March 4 . Work Session Site Visit and Discussion re: Ordinance No. 4, SDD Austria Haus Site Visit and Discussion of SDD Amendment/Brooks Public Works Seasonal Housing Development, Discussion of Density and Site Constraints March 4 Evening Meefing First Reading Ordinance, SDD Amendment/Brooks First Reading Ordinance No. 4, SDD Austria Haus Second Reading Ordinance, Conveying Property to U.S. Forest Service Lionshead Update: Report on Stage 1 and Kick-aff of Stage 2 of the Redevelopment Master Planning Process March 1 i Work Session Loading and Delivery Discussion Rick Onorato 15 Year Anniversary PECIDRB Review Review Sound Ordinance Ford Park Management Plan # # # w ~ MINUTES VAIL TOWN COUNCIL MEETING March 4, 1997 7'30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, March 4, 1997, in the Council Chambers of the Va 4"lunicipal Building. The meeting was called to order at approximately 7:30 P.M. ~~ MEMBERS PRESENT: Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston Ludwig Kurz MEMBERS ABSENT: Robert W. Armour, Mayor TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The #irst item on the agenda was Citizen Participation. Assistant Town Manager, Pam Brandmeyer presented Proclamation No. 1, Series of 1997 declaring March 19, 1997 Be our Best Day, and introduced Troop Leader Ginny Snowdon who was accompanied by Brownies and Giri Scouts fr cal troops 147 and 163. The Council was asked to honor the tradition of Be Your Bes# Day. Chelsea Donaldson, a local Brownie then read a brief statement and offered suggestions to "be our best." Mayor Pro-Tem Sybill Navas read the proclamation in full and presented each girl with an originally executed document showing the Town's support. Next, Sue Dugan updated Council members on discussions held among individuals involved in a Vail Tomorrow focus group regarding the Town's Design Review process. She said the group was interested in restating processes and requirements of individuals serving on the board. Ms. Dugan shared an example of a process in which she felt an inconsistency had occurred, and urged Council to review DRB procedures. Sybill Navas reminded those present of vacancies which existed on the DRB and three other town boards, and encouraged the public to send in their letters of interest. Council will interview applicants at a work session an March 25. Item number two on the agenda was the Consent Agenda which consisted of the following items: A. Approval of the Minutes from the meetings of February 4 and 18, 1997. B. Ordinance No. 5, Series of 1997, second reading of an Ordinance Authorizing the Conveyance of Fee Title to the Following Lands in Colorado: Sixth Principal Meridian T. 5 S.. R. 81 W. Sec. 11, that portion of the NE114SE1I4 lying northerly of the northerly boundary lines of Vail, Heights Filing No. 1, accrg to the Plan recorded June 25, 1969, in Book 215 at Page 438 and Resubdivision of Buffer Creek according to ti lan recorded October 8, 1993 at Reception #98077; and that portion of the SW114SE114 lying northerly and westerly of the north and west boundary of Vail Das Schone - Filing No. 2, according to the Plan recorded as Reception No. 110984 EXCEPT the following parcel: Beginning at the northwest corner of Lot 10 of Vail Das Schone Filing No. 2; thence N 02 degrees 10 seconds E 348.85 feet; thence S 88 degrees 08 minutes E 70.00 feet; thence S 47 degrees 52 minutes 03 seconds E 181.47 feet to a point Being the northeast corner of said subdivision Lot 1 D; thence along the north line of said Lot 20, S 59 degrees 36 minutes 06 seconds W 246.47 feet to the point of beginning; and LESS AND EXCEPT a 1.29 acres parcel to be donated by Landowner; Sec. 14, Lots 16, 19, and 21. Containing an aggregate of 76.30 acres, more or less, in Eagle County. To the United States of America. Rob Ford moved to approve the Consent Agenda with a second from Paul Johnston. Kevin Foley requested the items on the Consent Agenda be considered separately, and then moved to approve the minutes of the February 4 and 18, 1997 meetings. Rob Ford seconded the motion. Sybill Navas explained the March 4 minutes had been revised due to a vote that had been recorded wrong. A vote was then taken and passed unanimously, 6-0. Rob Ford then moved to approve Ordinance No. 5, Series of 1997 on second reading, with a second from Ludwig. Ke ' Foley said that because he was absent during the first reading of the ordinance having missed the prkation, he would be voting against it. He felt that the Trappers parcel should remain open space, and that money should be recouped from Rockledge Road property owners to acquire that parcel. A vote was taken and passed 5-1, Kevin Foley voting in opposition. 1 Vail Tawn council Evening Meeting Minutes March 4, 1997 Third on the agenda was Ordinance No. 4, Series of 1997, first reading, an ordinance establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Mayor Pro-Tem, Sybill Navas, read the title in full. Mike Jewett moved to table Ordinance No. 4, Series of 1997, to the March 25 meeting. Kevin Foley seconded the motion. A vote was then taken and passed unanimously, 6-0. F~h on the agenda was Ordinance No. 6, Series of 1997, first reading of an ordinance repealing and reenacting Ordinance No. 17, Series of 1993; An ordinance amending Special Development District No. 29 and providing for a development plan and its contents; permitted, conditional and accessory uses; development standards, recreation amenities tax, and other special provisions; and setting forth details in regard thereto. Sybill Navas read the title in full. Town of Vail project planner Lauren Waterton presented the item, and a revised ordinance which included an additional condition. She explained that the request was for a major amendment to SDD #29 (The Valley, Phase I I) to allow for modifications to the previously approved development plan for Tract A (upper development) located at 1502 Buffeter Creek Road. The applicants, Harold and Barbara Brooks were represented by Steve Isom. The following background was provided: The applicant is requesting a major SDD amendment to modify the approved development plan for Tract A, of Special Development District #29 (The Valley, Phase II). The property is located at 1502 Buffeter Creek Road, Tracts A-1, A-2, and B-2, Parcel 2, Lions Ridge 2nd Filing. Ordinance No. 5, Series of 1997, implements the revisions to this SDD. The following summarizes the request: • The applicant is requesting to modify the existing platted building envelopes an Tracts A-1 and A-2, to create one building envelope and combine the two tracts into one lot. • The PEC recommended approval of the request subject to 3 conditions, details of which were contained in the memo. • .The remainder of the plan remains unchanged from the 1993 approval. Staff recommendation was for approval of Ordinance No. 6, Series of 1997, on first reading. Rob Ford inquired as to why an SDD was being used, and Lauren explained that when the project was originally annexed in from the County it had county approval for a development plan. She explained that when it was annexed into the Town, there was no zoning that matched the development plan, and therefore, the development plan could be incorporated into the Town using the SDD. Sybill suggested adding a condition that an existing driveway cut be used to minimize impacts. Paul Johnston moved for approval of Ordinance No. 4, Series of 1997 on first reading with the condition suggested by Sybill. Kevin Foley seconded the motion. During discussion, Sybill expressed her desire to require bear proof trash containers far new development projects. A vote was then taken and passed unanimously, 6-0. Agenda item number five was Resolution No. 5, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, an easement for street and sidewalk use on land owned by the FirstBank of Vail, a Colorado banking corporation by either negotiation or condemnation for town public purposes. Town Attorney Tom Moorhead and Public Works Director Larry Grafel presented the item. Lar+~rafel explained that the following seven resolutions were for the purpose of acquiring temporary construction and a permanent easements in conjunction with the West Vail Roundabout construction project, Sybil! Navas read the title in full, and Larry explained Resolution 5 was for the purpose of obtaining a temporary construction of 831 square feet for street and sidewalk use on land owned by FirstBank. Rob moved to approve Resolution No. 5, Series of 1997, and Ludwig seconded the motion. A vote was then taken and passed unanimously, 6-0. Sixth on the agenda was Resolution No. 6, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, an easement far street and sidewalk use on land owned by West Vail Mall Corp. by either negotiation or condemnation for town public purposes. Sybill read the title in full, and Larry explained the resolution was for the purpose of obtaining a temporary construction easement of approximately 598 sq. ft. Rob moved to approve the resolution with a second from Ludwig. A vote taken was passed unanimously, 6-0. Agenda item number seven was Resolution No. 7, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, an easement far street and sidewalk use on land owned by McDonald's Corporation, a Colorado Corporation by either negotiation or condemnation for town public purposes. Sybill Navas read the title in full. Larry noted the purpose of the resolution was also far obtaining a temporary construction easement of 843 sq. ft., and an additiona! 174 sq, ft. Rob made a motion to approve Resolution No. 7, Series of 1997, and Ludwig se~ded the motion. A vote taken was passed unanimously, 6-0. The eighth item on the agenda was Resolution No. 8, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, easements for street and sidewalk use on land owned by Highland PUD by either negotiation or condemnation for town public purposes. Sybill read the title in full and Larry explained #hat the purpose for the resolution was to obtain a temporary construction easement of 30,436 sq. ft., and a permanent acquisition 2 Vail Town Council Evening Meeting Minutes Maech 4, 1447 Y F ~ of two parcels, one being 3,034 sq, feet and the other for 4,018 sq. feet, on property owned by the Streamside in order to reconstruct the bridge. Rob moved to approve the resolution and Ludwig seconded the motion. A vote was taken and passed unanimously, 6-0. Ninth on the agenda was Resolution No. 9, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, easements for street and sidewalk use on land owned by West Vail Associates, Ltd. by her negotiation or condemnation for town public purposes. Sybill read the title in full. Larry stated the purpose fo~ resolution was to obtain 10,157 sq. ft. temporary construction easement, and a permanent acquisition of 323 sq. ft. at the Texaco gas station. Rob moved to approve the resolution, and Ludwig seconded the motion. During discussion, Town Engineer Greg Hall explained what procedures would be taking place at the site. A vote was then taken which passed unanimously, 6-0. Agenda item number ten was Resolution No. 10, Series of 1997, a Resolution determining the necessity of, and authorizing the acquisition of, easements for street and sidewalk use on land owned by Reaut Corporation by either negotiation or condemnation for town public purposes. Sybill read the title in full. Larry informed Council the property was a 4,393 sq. ft. temporary construction easement and a permanent acquisition of 210 sq. ft. at the West Vail Lodge. Rob made a motion to approve Resolution No. 10, Series of 1997. Ludwig seconded the motion and a vote was taken and passed unanimously, 6-0. Eleventh on the agenda was Resolution No. 11, Series of 1997, a Resolution determining the necessity o#, and authorizing the acquisition of, easements for street and sidewalk use on land awned by VaiE City Corp. by either negotiation or condemnation for town public purposes. Sybill read the title in full. Larry stated the purpose for the resolution was for the Phillips 66 corner consisting of a 5,979 sq. ft. temporary construction easement, and a permanent acquisition of 156 square feet. Rob moved to approve Resolution No. 11, Series of 1997, with a second by Ludwig. A vote was taken which passed unanimously, 6-0. La~tated that the town was currently in negotiation with property owners, and staff was optimistic a reasonable agreement could be reached in obtaining easements and acquisitions. Agenda item number twelve was an update on the status of the Lionshead Redevelopment Master Plan. Director of Community Development Susan Connelly presented an update of the Stage 1 Data Collection and Site Analysis, and Introduction #o Stage 2 of the Program. Ethan Moore from Design Workshop was also present. Cauncil was then asked to approve or modify: (1) "Framework for prioritization of wish list items" (2} Wish list submittal form, and (3) Stage 2 schedule of activities and decisions points. The staff recommendation was that Council approve the three items listed above. Responding to a concept proposed earlier by Vail Associates for a hotel to be built on the west side of the Lionshead parking structure, Lucien Layne, a Vantage Paint property owner, suggested Council add a seventh policy objective that would protect existing properties from massive, tall or imposing buildings that might be proposed for Lionshead redevelopment. He said the town's policy objective fora "strong economic base through increased live beds," was an open road map far "people to do whatever they want." Susan Connelly responded, stating that at this stage of the cess, ideas were very general and wide open as far as design. During stage two, she said, the community wote asked to #hink big, without pinning dawn specific locations, and during step three, the process would become more specific and defined as decisions are made and priorities reached. Sybill said the objective of the master plan is to provide a roadmap to give direction for the Lionshead redevelopment, something she hoped the community as a whole would feel comfortable with as an end result. Next, Vail resident Bill Wilto, requested Cauncil add an objective to increase the employee housing bed base in Lionshead. Susan stated the intention was that there would be, at a minimum, no net loss of the current employee bed base. Ginny Culp then expressed concerns about unmitigated growth and the need for more live beds in Vail. Kevin Foley said public forums on the issue had been well attended and encouraged all to participate and become involved. Rob then moved to approve the schedule and framework for prioritization of wish list items, wish list submittal form, and the stage two schedule of activities and decisions points. Mike Jewett seconded the motion and a vote was then taken which passed unanimously, 6-0. Itel~,lmber thirteen was an appeal of a variance approval (4-2; Moffet and Pratt apposed, Aasland absent} made by the Planning and Environmental Commission on February 10, 1997. The applicant was granted a front setback variance of 5' - 6" to allow an additional one-car garage to be constructed at 1034 Homestake CirclelLot 5, Block 6, Vail Village 7th Filing. Town of Vail Planner Dirk Mason presented the item. The appellant, Diana Donovan, was also present. At the request of the applicant, Paul moved to table the item #o the April 1 evening meeting. Rob seconded 3 Vaif Town Council evening Meeting Minutes March G, 1997 r .~ the motion and a vote was taken which passed unanimously, 6-0. Next was a report from the Town Manager. Bob MclWaurin reported on the progress of the new HTE computer system installed #or the Police and Finance Departments. Sybill reminded the audience that the March 18 meeting had been moved to March 25 to allow council members to attend a iegisiative session in Denver. S~then sent Council's best wishes to Mayor Bob Armour, wha was recuperating from knee surgery. Kevin thanked the National Brotherhood of Skiers for organizing a great summit in Vail. There being no further business, a motion was made by Rob and seconded by Kevin to adjourn. The meeting was adjourned at approximately 8:40 p.m. ATTEST: Q Holly McCutcheon, Town Clerk Respectfully submitted, ..~°J' ~- ;; y~ b~Navas, Mayor~Pro-tem G " Mi~ taken by Holly McCutcheon (*N f certain individuals who gave public input may be inaccurate.) 4 Vail Town Council Evening Meeting Minutes March 4, 1997 ~or~v of vA~~, outh Frontage Road ail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY March 5, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 4 Work Session Brie#s Council members present: Foley, Ford, ~fewett, Johnston, Kurz, Navas --Site Visit, Brooks SDD Major Amendment In preparation for the evening meeting, Council members toured property at 1502 Buffehr Creek Road, the site of a proposed major amendment to apreviously-approved special development district. The request was later approved on first reading by a vote of 6-0 with one condition. See evening meeting briefs far additional information, or contact Lauren Waterton in the Community Development Department at 479-2128. --Site Visit and Discussion of Austria Haus SDD At the request of the applicant, the Council agreed to table this discussion to the March 25 meeting. --Discussion of the Public Works Seasonal Housing Project (density, cost and site constraints} The Council voted 6-0 to direct staff to begin the approva! process for construction of up to 24 seasonal housing units at the Public Works shop site. The process will include submittal of a conditional use request to the Planning and Environmental Commission and an access permit application to the Colorado Department of Transportation. Acknowledging that several issues are yet to be resolved, Town Manager Bob McLaurin recommended moving forward with the project to maximize the town's options. At issue is the development's $2.3 million cost estimate; major site constraints, most notably the I-70 underpass tunnel; additional frontage road improvements required by CDOT; and the possibility for project phasing. The town is .~ required by the Planning and Environmental Commission to have a minimum of three employee housing units under construction by July 31 as a condition of approval of phase one of the Public Works shop expansion project. During a staff presentation, Andy Knudtsen, the town's project manager, summarized reaction from a recent open house and recommended against phasing such a project, noting that fixed costs, such (more) ~~~ RECYCLED PAPER TOV Council HighlightslAdd# as excavation, site work and other improvements do not became any less expensive in a phased scenario. During discussion, Councilmember Kevin Foley asked about a second site plan alternative containing 42-units, which was displayed at the open house. The higher density is not recommended, Knudtsen said, because of its cost and compatibility issues with the surrounding industrial site. Councilmember Sybill Navas reacted cautiously about the projected subsidy needed to construct the project, noting the competition for other town capital projects. McLaurin agreed. While the subsidy may be hard to swallow, he said the project is important in addressing the town government's housing needs. While Knudtsen offered to research other options in Vail, he said initial findings show land acquisition costs in the $80,000 to $100,000 per unit range. Knudtsen will now begin the formal application process with the Planning and Environmental Commission and the Colorado Department of Transportation. McLaurin has said the applications will enable the town to be in a position to break ground on the units this spring if the Town Council chooses to move forward on the project. For more information, contact Knudtsen in the Community Development Department at 479-2440. --Discussion of West Vail Interchange Funding OptionlCapitai Projects Fund The Council voted 6-0 to authorize a funding approach that would enable construction of roundabouts at the West Vail Interchange during the 1997 construction season--so long as the project bids are within budget. With a projected revenue shortfall of $3.7 million in the 1997 budget (total project is estimated at $5.5 million), the Council approved the following approach as recommended by Town Manager Bob Mct_aurin: 1997 Capital Proiects Deferred to 1998 Seibert Circle improvements, $342,000 Lionsridge Loop street reconstruction, $2.5 million Slifer Plaza improvements, $300,000 1997 Project Costs Cut Newspaper dispensers, $73,000 Affordable housing land acquisition, $475,000 {to be replenished with CDOT repayment) "Bcrrnw" from fund balance. $245,294 The Colorado Department of Transportation (CDOT} has agreed to repay the town up to $3 million for construction of the roundabouts, but not until the year 2003 or after. During discussion of the town's growing list of capital projects, McLaurin acknowledged the need to find a dedicated revenue source to fulfill the community's long-term commitment for locals housing. As it stands now, housing is going head-to-head with capital and parking operations, he said. Those resources are being stretched too thin, especially in the five year forecast, according to McLaurin, Several council members asked if the town had exhausted efforts to obtain funding pledges from Eagle County and Vail Associates for the roundabout. Mct_aurin said those discussions were continuing. Also at the meeting yesterday, Howard Gardner of the West Vail Liquor Mart, encouraged the Council to move forward with the project. He said the merchants and residents of West Vail were anxious to finish the project as quickly as possible to (more} TOV Council Highlights/Add2 coincide with completion of the Vaii Commons development. Also during discussion yesterday, Councilmember Sybill Navas expressed disappointment that newspaper dispensers had been cut from the 1997 project list. Mcl_aurin suggested handling the newspaper box issue on acase-by-case basis, beginning with the Austria Haus Special Development District. in voting to move forward with the funding plan for the West Vail interchange, Councilman Ludwig Kurz said the roundabouts are the most critical project far Vail, even if it means delaying other worthwhile projects. Sybill Navas concurred and thanked the Colorado Department of Transportation for its funding assistance. The current schedule tails for bids to be opened March 25 with construction beginning April 7. For more information, contact Bab McLaurin at 479-2105. --Information Update . Assistant Town Manager Pam Brandmeyer said organizers of the GrundiglUCl Mountain Bike World Cup have agreed to retain the event, scheduled for July 10-13 in Vail. Also, Brandmeyer said a $2,500 payment was being processed to match the Town of Avon's contribution for a late season marketing campaign developed by the TOV-VA Community Task Force. --Council Reports Kevin Foley said the Art in Public Places Board was preparing for the upcoming display of art pieces for the Seibert Circle project. There are now four finalists. --Other Paul Johnston said construction at the Vail Village Club (formerly Seranno's} had caused several of his lodging customers to ask for refunds. He said his guests were unhappy about early morning noise on the construction site for three consecutive days. Sybill Navas asked for clarification regarding a recent letter to the editor which blamed "Vail" for causing problems at the sewage treatment plant in Avon. Public Works Director Larry Grafel said putting the blame on Vail is inappropriate. He said Vail's waste is being treated in Vail and, therefore, is not contributing to the current problems at the Avon plant. Navas asked if a water district representative could be asked to respond to the complaint. --Evening Session Briefs Council members present: Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation With representatives from local brownie and girl scout troops 147 and 163 on hand, Mayor Pro-Tem Sybill Navas read a proclamation declaring March 11 "Be Your Best Day." Next, Sue Dugan asked if councilmembers had received a letter from the Vail Tomorrow Natural and Built Environment Team. The letter recommends appointment of landscaping or architecture professionals to the Design Review Board and urges the (mare} TOV Cauncil Highlights/Add3 Council to overhaul the design review process. Dugan commented upon a neighbor's recent experience with the town and suggested that the current guidelines cause too many interpretations and inconsistencies. In response, Sybill Navas said the Vail Tomorrow team letter would be taken under advisement by the Council. She also encouraged residents to apply for the open seats on the Design Review Board and Planning and Environmental Commission. Interviews will be held on March 25. --Ordinance No. 5, TOV-USES Land Exchange The Cauncil voted 5-1 (Paley against} to approve second reading of an ordinance conveying 76 acres of Town of Vail-owned properties to the U.S. Forest Service. The measure essentially completes the Land Ownership Adjustment Agreement between the town and the Forest Service. In exchange for the 76 acres, the Town of Vail will receive 62 acres from the Forest Service. Annexation and deannexation proceedings will begin this summer on those properties. In voting against the measure, Foley said he opposed the ordinance "in principle" due to the Forest Service's inability to guarantee that Trappers Run would never be subject to a private land exchange. For details on the land exchange, contact Russell Forrest in the Community Development Department at 479-2146. --Ordinance No. 4, Austria Haus SDD At the request of the applicant, the Council voted 6-0 to table first reading of this ordinance to the March 25 evening meeting. --Ordinance No. 6, Brooks SDD Major Amendment The Council voted 6-0 with one condition to approve on first reading a major amendment to a Special Development District {#29} located at 1502 Buffehr Creek Road. The applicants, Harold and Barbara Brooks, had asked to modify the existing SDD to convert two tracts of land into one lot. The condition approved by Council calls #ar utilizing an existing driveway cut to minimize impacts. During discussion, Sybill Navas reflected upon her desire to require bear proof trash containers far new development projects. She said she looked forward to seeing legislation townwide that would address the issue in the future. For mare information, contact Lauren Waterton in the Community Development Department at 479-2454. --Resolutions for Temporary Construction Easements and Permanent Easement Acquisitions for West Vail Roundabouts The Council voted unanimously to approve seven separate resolutions for temporary construction easements and permanent easement acquisitions for the West Vail roundabouts construction project. For more information, contact Greg Hall, town engineer, at 479-2160. --Lionshead Redevelopment Master Plan The Council heard an update on the first stage of the Lionshead master planning process and voted 6-0 to approve, the schedule and framework for the collection and prioritization of brainstormed ideas submitted during stage two. (Please refer to the {more} TOV Council HighlightslAdd4 news release issued today for mare details.) During discussion, several members of the audience addressed the council. Lucien Lane, a property owner at Vantage Paint, asked the council to consider adding a seventh policy objective that would protect existing properties from any tall or imposing buildings that might be proposed for Lionshead's redevelopment. Lane was reacting to a concept proposed earlier by Vail Associates for a hotel to be built an the west side of the Lionshead parking structure. He said the town's policy objective fora "strong economic base through increased five beds," was an open road map far "people to do whatever they want." In response, Susan Connelly, the project manager for the master plan, said the process is "wide open by design" at this stage. During stage two, the community will be asked to think big, she said, without pinning down specific locations. During step three, the process will narrow as site-testing begins. Sybill Navas said the objective of the master plan is to provide a roadmap to give direction for Lionshead redevelopment. Although it won't make 1Q4 percent of the people happy, she predicted most in the community will feel comfortable with the outcome of the work. Aiso addressing council was Bill Wilto, who suggested adding an objective for an employee bed base within Lionshead, and Ginny Culp, who expressed concerns about the need for more live beds in Vail given the community's limited carrying capacity for additional growth. For more information, contact Susan Connelly in the Community Development Department at 479-2140. --Other Sybill Navas reminded audience members that the March 18 Town Council meetings had been moved to March 25 to allow councilmembers to attend a legislative meeting in Denver. Also, Navas sent the council's best wishes to Mayor Bab Armour, who is recuperating from knee surgery. Kevin Foley thanked the National Brotherhood of Skiers for organizing a great summit in Vail. UPCOMING DISCUSSION TOPICS March ~ 7 Wark Session Loading and Delivery Discussion Rick Onorato 15 Year Anniversary Kevin Whelan 15 Year Anniversary PECIDRB Review Ford Park Management Plan USFS Burn Discussion (more) TOV Council Highlights/Add 5 March 18 Work Session and Evening Meetings Cancelled C7 March 25 Work Session PEC/DRB Review Tammy Sheeiy, 15 Year Anniversary Interviews far AIPP, DRB, PEC & LLA Boards Austria Haus SDD Ford Park Management Plan Seibert Circle Art Finalist Review March 25 Evening Meeting Ford Parr Management Plan Second Reading, Ordinance # 6, Brooks SDD First Reading, Ordinance # 4, Austria Haus SDD Appoint AIPP, DRB, PEC & LLA Positions Award Bid tar West Vail Interchange Roundabouts # # # ~ou~v of vA~~ South Frontage Road ~il, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY March -~ 2, 1997 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 1 i Work Session Briefs Council members present: Faiey, Fard, Jewett, Johnston*, Kurz (*left the meeting early} --PEC/DRB Review During a review of the most recent meetings of the Planning and Environmental Commission {PEC} and Design Review Board {DRB}, Councilman Kevin Foley inquired about the status of ski storage applications by Vai! Associates for Golden Peak and Lianshead. The Golden Peak application has been tabled until April 1 to work out a relocation plan. In a separate matter, Vail Associates has applied for Design Review Board approval for ski racks in Lionshead. However, the request has been denied by town staff. The applicant now has the ability to appeal staff's denial. For additional details, contact Lauren Waterton in the Community Development Department at 479-2454. Also during the PEC/DRB review, Town Attorney Tom Moorhead summarized a discussion from Monday's PEC meeting regarding exparte contacts {with council members and PEC members} outside of public meetings. Moorhead said the standards which prohibit outside contacts and discussions apply equally to PEC members and the Vail Town Council when considering quasi-judicial matters, such as specific development proposals. Outside contacts are appropriate for both parties, however, when considering legislative actions such as prospective public policy issues of general application, Moorhead said. For additional clarification, contact Moorhead at 479-~~ a7. --Controlled Burn Discussion This discussion was tabled until the April 1 work session due to a scheduling problem between the town and the U.S. Forest Service. Vail Fire Chief Dick Duran has said his department is comfortable with the plan and will ask the Town Council far funding to provide additional staffing should the Forest Service decide to proceed with the prescribed burn in the coming weeks. --Information Update A letter from Pete Seibert was circulated to the Council indicating support for the art piece selection process far Seibert Circle. The selection process is being coordinated {more} ~,~~ RECYCLED PAPER TOV Counci! Highlights/Add 1 lay the town-sponsored Art in Public Places (AIPP} program and will include an open house on March 20. Please refer to the news release issued on March 7 for additional details. --Loading and Delivery After hearing general support for the changes an a trial basis, the Council agreed to formalize a modified loading and delivery policy for #he.Village core as a short-term solution to the problem. The policies were altered last December after the town heard complaints from shop owners along the Lodge Promenade who said they were shouldering too much of the problem in front of their stores. The policies have since been modified to allow greater flexibility in enabling vehicles to access Bridge Street and Gore Creek Drive between 7 and 8:30 a.m., while restricting movements during peak times. The modified program also designates loading and delivery locations based upon the size of the vehicles. Police Chief Greg Morrison said the modified policies have been generally accepted by those impacted. Fire lane enforcement is a problem, he said, noting his department would take responsibility far improvement. During discussion from the audience, Jim Lamont of the East Village Homeowner's Association said the town was making headway on the short-term issue. Also, Charlie Viola of the Lodge at Vail said the current plan is much improved over the previous policy, although early morning trash trucks are still causing inconveniences for his guests. Sally Johnston of the Christiania expressed concern about the lack of police presence on Hanson Ranch Road to enforce the policies. Chief Morrison said the department is doing all it can with existing resources in making sweeps every 15 minutes. David Gorsuch brought pictures taken this week of trucks parked in front of his store at 11 a.m. He said the trucks make it difficult for guests to access his business. Ultimately, along-term solution in the form of a centralized delivery system is needed, he said. In the meantime, Gorsuch said it would take cooperation from the truckers and tolerance on the business side to make the current system function as well as it can. Gorsuch also suggested the truckers share in the cost of hiring additiona! workers to help unload and expedite the ,deliveries. Also yesterday, Hermann 5taufer of the Lancelot advocated along-term solution, while Kaye Ferry of the Vail Village Merchants Association complimented Town Manager Bob McLaurin and Chief Morrison for their efforts, calling it the best solution under the circumstances. Councilman Paul Johnston said the modifications were much improved. He suggested adding "one strike and you're out" language to the back of the parking permits to encourage compliance. Also during discussion, several truck drivers asked for the plan to be tweaked by allowing access to Gare Creek Drive after 6 p.m. and reviewing Bridge Street load limits. Because of the competing needs for a limited amount of space, Town Manager Bob McLaurin said along-term solution will require an analysis to produce technical data. He said an engineering firm would soon be hired to begin the analysis. But first, the town will need to work with the community to address some philosophical questions, he said, including the pedestrian intent of the Village core. For more information, contact McLaurin at 479-2105. --Employee Recognition Sgt. Rick Onorato of the Vaii Police Department and Kevin Whelan, a fire technician, (more} ~• TOV Council Highlights/Add 2 were each honored for 15 years of service to the town. --Ford Park Management Plan The Counci! heard an overview of modifications to the draft Ford Park Management Plan. The plan will be presented to the Planning and Environmental Commission for a recommendation at its March 24 meeting, following by Town Council review at its work . session and evening meeting on March 25. if acceptable, a resolution far approval would then be considered by Council at its April 1 evening meeting. During discussion yesterday, project manager Todd Oppenheimer said the mast significant issue with the plan continues to focus on preserving an option in the park for a parking structure should the need arise in the future. Based on public comments, Oppenheimer said the parking structure policy has been rewritten to specify the option as a last resort, requiring all other public and private options to be exhausted first. The policy also calls for a separate public process for consideration of a parking structure in the future and requires the structure to be built underground. The management plan document also allows staff offices ~to be located in Ford Park for park-related activities, but prohibits the location of administrative offices in the park. During discussion, the Council learned of a conceptual plan for the Alpine Garden Educational Center (proposed to be built at the soccer field parking lot) that would relocate the parking spaces underground. Also yesterday, Jim Lamont of the East Village Homeowners Association, said his group would likely support the Educational Center plan so long as a managed parking program is contained within the project. Diana Donovan, a neighbor, suggested adding another level of parking below ground at the site to accommodate the soccer field needs. Also yesterday, many of the comments focused on the parking structure set-aside policy. Tom Noonan, manager of the Pinos Del Norte, said his owners were opposed to the parking structure policy because of the increased traffic it would generate. Also speaking against the policy was Joe Staufer who suggested leaving the question for a future council. Rod Slifer of the Vail Village Commercial Property Owners Association said his group opposed a parking structure at Ford Park, indicating additional parking should be put in the commercial core areas to keep funneling people through the commercial centers. Kaye Ferry of the Vail Village Merchants Association said she, too, would encourage adding parking within the commercial core area as a first step. But she said the Ford Park option should not be eliminated. On behalf of the Vail Recreation District, Hermann Staufer asked the Council to consider allowing the VRD administrative offices to move to Ford Park to free up space beneath the Vail Library. Lastly, Jim Lamont said his group favors a policy of putting existing Ford Park parking underground, but opposes the parking structure set-aside policy for future needs. He also advocated creation of a Ford Park management committee, a commitment from the town to install a sidewalk from the Golden Peak bus stop to the soccer field, sound control issues for the amphitheatre and a reduction in the proposed width of Vaii Valley Drive. For additional information on this topic, please contact Todd Oppenheimer at 479-2181. --GRFA Due to the small number of Caunci! members present for the discussion, this item was tabled to the April 1 work session. (more) TOV Council HighlightslAdd 3 --Other Councilman Kevin Foley noted March 11 was "Be Our Best Day" to recognize girl scout programs. Kaye Ferry expressed concern about last-minute adjustments to the Council agenda that prevented people from speaking about the loading and delivery issue. It was announced the discussion on the amplified sound issue has been rescheduled to ~ , April 8. Kevin Foley suggested a training day for the Vaii Fire Department in conjunction with the Forest Service controlled burn for greater protection of the community. Ludwig Kurz agreed. Kurz said he was feeling much more comfortable about the proposed burn after attending a site visit sponsored by the Forest Service. Michael Jewett said he had received three complaints from gold pass holders who were having problems finding spaces in the parking structures following implementation of the "park free after 3" program. Jewett said the intent of the program is to make sure spaces are reserved for pass holders before being made available to other users. Jewett also said he wanted to begin working now to ensure adequate parking be retained in the Municipal Building parking lot for the November municipal election. He said the parking situation was one of the issues that caused him to run for Council. Diana Donovan suggested opening the Municipal Building parking lot to skiers and other guests when the parking structures fill during the weekends. She also asked Council to lean hard on the state legislative to help get the interstate cleaned up, to improve the interstate's landscaping and to begin working on noise bufifers. She also asked far advocacy of a 40-plus hour work week for seasonal employees without the penalty of time-and-a-hal#. That way, an employee.could work 80 hours at one jab rather than 40 hours each at two jobs, she said. Donovan also asked.for a post card courtesy approach from the Vail Police Department before serving bench warrants for failure to appear. Michael Jewett asked for clarification of the town's compensation policies regarding employees who work for more than one department. UPCOMING DISCUSSION TOPICS March ~8 Work Session and Evening Meeting Canceled Due to Legislative Tour March 25 Work Session PEC/DRB Review Tommy Sheely 15 Year Anniversary interviews for AIPP, DRB, PEC and Liquor Board Positions amore) TOV Council HighlightslAdd 4 Ford Park Management Plan Seibert Circle Art Finalist review Joint meeting with County Commissioners Discussion Ordinance #4, Austria Haus SDD March 25 Evening Meeting Ford Park Management Plan First Reading Ordinance #4, Austria Haus SDD Second Reading Ordinance #6, Brooks SDD Resolution re: FPPA/457 Account Appointment of AIPP, DRB, PEC and Liquor Board Positions Award West Vail Interchange Bids April ~ Work Session Site Visit, Kelton PEC Appeal Review of PEC Decision of Public Works Seasonal Housing GRFA Ford Park Management Plan Year-end Financial Report USFS Burn Discussion April 1 Evening Meeting Youth Award First Reading Ordinance Changing Fees for Elevator Inspections First Reading Ordinance on Proof of Insurance Resolution for Approval of Ford Park Management Plan Kelton PEC Appeal # # # MINUTES VAIL TOWN COUNCIL MEETING March 25, 1997 7:34 P. M. A rery~ar meeting of the Vail Town Council was held on Tuesday, March 25, 1997, in the Council Chambers of the Vail ~icipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston Ludwig Kurz MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Bill Wilto of Vail suggested the Town lobby Congress to enact legislation to address the issue of mining claims. Wilto said .current regulations, which have been in place for years, threaten communities like Vail. Next, Vail resident, Sue Dugan, suggested the need for mare animal control officers and possibly a tightened leash law due to problems with dogs running at large in her neighborhood. Second on the agenda was Ordinance No. 6, Series of 1997, second reading of an ordinance repealing and reenacting Ordinance No. 17, Series of 1993; An ordinance amending Special Development District No. 29 and providing for a development plan and its contents; permitted, conditional and accessory uses; development standards, recreation amenities tax, and other special provisions; and setting forth details in regard thereto. Mayor Armour read the title in full. Town of Vail project planner Lauren Waterton presented the item, explaining that the request was for a major amendment to SDD #29 (The Valley, Phase II) to allow for modifications to the previously approved development plan for Tract A (upper development} located at 1502 Buffehr Creek Road. The applicants, Harold and Barbara Brooks were represented by Steve Isom. The #ollowing background was provided: The applicant is requesting a major SDD amendment to modify the approved development plan for Tract A, of Special Development District #29 (The Valley, Phase II). The property is located at 1502 Buffehr Creek Road, Tracts A-1, A-2, and B-2, Parcel 2, Lions Ridge 2nd Filing. Ordinance No. 6, Series of 1997, implements the revisions to this SDD. Staff recommendation was for approval of Ordinance No. 6, Series of 1997, on first reading. Syt~avas moved far approval of Ordinance No. B, Series of 1997, on second reading with a second from Ludwig Kurz. A vote was then taken and passed unanimously, 7-0. Agenda item number three was Ordinance No. 4, Series of 1997, first reading, an ordinance establishing Special Development District {SDD) No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Town of Vail project planner, George Ruther, presented the item and explained the request in detail. Memorandums prepared by the Community Development Department staff dated March 4, 1997, to Council and the memorandum dated February 24, 1997, to the PEC recommending a conditional approval {6-0-1) of the applicant's request for the establishment of SDD no. 35, Austria Haus, located at 242 East Meadow Drive on a part of Tract C, Block 5-D, Vail Village 1st Filing, were also reviewed. The staff recommendation was for approval of Ordinance No. 4, Series of 1997 on first reading. The proposal included 22 member-owned fractional fee club units with 27 lock-off units, plus 26 hotel rooms, an on- site manager's residence, and 4,440 square feet of new commercial retail space. In exchange for increased density on the site, the applicant (Sonnenalp Properties, Inc.) proposed six public benefits to meet the Special Development District criteria. Those benefits are: an increase in the annual occupancy of the Austria Haus by approximately four times; the addition of approximately 4,000 square feet of sales tax-generating retail space; implementation of the recommended streetscape master plan improvements to East Meadow Drive; completion of the commercial loop in the, ~y„~qe via the construction of a well-lit, heated pedestrian walkway; removal of 25 surface parking spaces and the truction of an underground parking structure; and landscape improvements to Slifer Plaza, East Meadow Drive and the Gore Creek streambank. During a presentation by architect Gordon Pierce, representing the applicant, Sonnenalp Properties, Pierce recalled how the project has changed over time to adjust to community concerns. Those changes include: a reduction in fractional fee club units from 32 to 22; an increase in hotel rooms from 0 to 26; the addition of 27 lock- 1 Vail Town Council Evening Meeting Minutes March 25, 1997 off rooms; 10,000 sq. ft. of commercial space reduced to 4,500; exclusion of a restaurant; redesigned entryway; addition of heated sidewalks; $100,000 for streambank improvements; careful attention to trash removal; change in roof elevation; and adjustment in the number of cars parked on-site. Pierce said the changes had been hammered out following 15 town board meetings, 35 meetings with {awn stafF and numerous meetings with the neighborhood. He said he wanted the Council to understand his partners had been listening to the concerns and have responded appr lately. Yet, he said, he still senses that some members of the community are opposed to the project. With that~ind, he presented a new rendering showing fve building facades much like the scale of Bridge Street as an alternative design. Public input was heard, pro and can, was heard from the following community members: Pete Seibert, Amy Cassidy, Rick Rosen, Bob Lazier, Jan Strauch, Sue Dugan, Rob Levine, Mike Standard, and Joe Staufer, Tom Steinberg, Tony Hitelsen, Ginny Culp, Bill Wilto, Carat Allman, Charlie Langmaid, Ken Wilson, Flo Steinberg, Dan Tellen, Peter Rudy, and Jim Lamont. Discussion continued with comments from the following Council members: • Paul Johnston said although the project seemed extreme to him at first, he was ready to move forward to find a way to make the project work. He said if the town is indeed serious about increasing the number and quality of accommodation units, it would have to struggle and fight hard to get these new upscale projects "whenever and however we can." • Kevin Foley said he favored "tweaking" the project by scaling dawn the size and putting mare emphasis on parking and delivery. Kevin also expressed concern about the lack of a restaurant in the facility. • Michael Jewett said he could support the project because it reflected his redevelopment election campaign platform, and asked that those who have called him to complain about the size of the building be more specific in suggesting how much smaller it should be to meet their satisfaction. • ~ybill Navas had mixed feelings about the project, and said she was concerned about setting a precedent for uture projects in Lionshead, the loss of sunshine in the area due to the height of the building, and streamside protections, among other concerns. She called it a good plan, but not the final plan. • Rob Ford said he liked the building's design but felt it was too big for the site. He criticized use of the SDD process saying it gives too much latitude to the staff and the PEC. He said he was troubled that the request exceeds all aspects of the underlying zone district and that the SDD tool had failed. Although he said he remains committed to redevelopment on the site, he didn't want to see "uncontrolled growth." • Ludwig Kurz said he couldn't support the proposal as presented without additional conditions similar to those carried in the motion for approval. Kurz also suggested the need for redevelopment incentives and wondered how the town might provide them. • Bob Armour advocated adjusting the project to meet the Council's satisfaction (rather than losing the project}, and suggested taking a look at the Pock-off units as a possible way to reduce the size of the building. Other issues mentioned by Council members included: • Reconsider the restriction on restaurant use in the building. • Increase the stream setback distance along the south side of the building to provide further protection of Gore Creek. • Explore removing several lock off units with the intent of reducing the overall square footage of the building. • emove the clock tower from the building. • crease the ratio of accommodation units #o fractional fee units. A motion was made by Paul Johnston to approve Ordinance No. 4, Series of 1997 on first reading with the fallowing conditions: • Require 16 additional parking spaces to be placed on-site (possibly on underground land leased from the Town of Vail) rather than paying into the parking pay-in-lieu fund. • Convert two streamside dwelling units to accommodation units. • Heat the bus lane in front of the building. • Applicant will agree not to remonstrate against a streamwaik alongside the property if the town chooses to expand the streamwalk. • Create 11 new employee housing units rather than deed restrict 11 existina units. Applicant returns to the Planning and Environmental Commission prior to second reading for consideration of a new ridge line design to reduce the height of the building. • Applicant presents a plan prior to second reading on guest circulation, and loading and delivery issues. Mike Jewett seconded the motion, and a vote was then taken which passed, 5-2, Mayor Armour and Rob Ford voting in opposition. Fo~~on the agenda was Resolution No. 12, Series of 1997, a Resolution to Establish a 457 Deferred Compensation Plan for the Fire Fighters and Police Officers of the Town of Vail. Town Attorney, Tom Moorhead explained the item in detail. Paul moved to approve Resolution No. 12, Series of 1997, with a second from Ludwig. A vote was taken and passed unanimously, 7-0. 2 Vail Town Council Evening Meeting Minutes March 25, 1997 The Fifth item on the agenda was an update of the Ford Park Management Pian. Town of Vail staff members presenting the item included Larry Grafel, Pam Brandmeyer, Todd Oppenheimer, and George Ruther. The Council was asked to approve the final draft of the Ford Park Management Plan so that a resolution could be prepared for consideration at the April 1 evening mee#ing. Cants from the public included: Ross Davis of the Vail Recreation District Board of Directors requested that the wording of the parking policy be changed to require a public election for construction and financing of a parking structure. Mr. Davis also said he objected to a plan to relocate a tennis court at a cost to the public of $100,000. Hermann Staufer, also of the Vail Recreation District, and his brother Jae agreed with Davis, and asked that the parking policy either be eliminated completely or require a public vote. Councilmember Michael Jewett then asked if an initiative could be created similar to the charter amendment on open space that would preserve a public vote on the parking issue in perpetuity. Town Attorney Tom Moorhead said he would need to research the matter. Councilmember Sybill Navas suggested removing the word "community" from community parking to help ease the concern. Following additional suggestions from community members Bark Cuomo, Ken Wilson, Sammye Meadows and Tom Steinberg, the Council agreed to continue working to modify wording of the parking policy to satisfy the future needs of the proposed Vail Alpine Gardens Educational Center and mitigate concerns raised by other community members. Also, at the request of Jim Lamont of the East Village Homeowners Association, a proposal to hold mon~glassessment meetings for leaseholders and neighborhood representatives was added to the plan. The draft i be reviewed again at the April 1 work session in preparation for final approval at the evening meeting on April 1, 1997. Agenda item number six was the appointment of three Planning and Environmental Commission {PEC) members. Paul moved to appoint Ann Bishop, Greg Moffet, and John Schofeld to serve two year terms on the PEC, and Rob seconded the motion. A vote was then taken and passed unanimously, 7-0. Next was item number seven, the appointment of two Design Review Board (DRB} members. Paul moved to appoint Brent Alm and Bill Pierce to serve two year terms on the DRB. Rob seconded the motion and a vote was taken which passed unanimously, 7-0. There being no further business, a motion was made to adjourn. The meeting was adjourned at approximately 1:00 a. m. .~. ATTEST: Q Holly McCutcheon, Town Clerk Respectfully submitted, c~~ Rob rt W: Armour, Mayor Minutes prepared by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) Vail Town Council Evening Meeting Minutes March 25, 1997 TOWN OF UAI~ South Frontage Road :l, Cotorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY March 26, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MARCH 25 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Austria Haus Site Visit Council members toured the Austria Haus site in preparation for discussions on the proposed Special Development District. --Seibert Circle Art Finalist Review Nancy Sweeney, Art in Public Places (AIPP} coardinatar, presented an update on the Seibert Circle art selection process and asked for Council members to provide written comments regarding the proposals submi#ted by four semi-finalists. The proposals have been on display in the Municipal Building. Community reaction has been mixed, she said. Although the proposed designs are not absolute, Sweeney said the AIPP Board is hoping the proposals will serve as a catalyst to expand upan a particular idea or concept. In response, Councilman Pauf Johnston called the proposals inappropriate, insensitive and a gross waste of money. He said he was ready to disband the councii- , appointed AIPP board. AIPP board chairperson Kathy f_angenwalter countered by saying the nature of public art is very subjective. She urged Johnston and the other council members to submit their comments. Ran Riley, a Village property owner, said he worried the selection process will become dysfunctional because of such differences of opinion. Next steps in the process include a meeting this week lay the selection jury and AIPP board wi#h a recammenda#fon presented to the Town Council on April 1. --Interviews for Board Appointments The Council interviewed four people for three positions on the Planning and Environmental Commission and interviewed eight people for two positions on the Design Review Board. See~evening meeting briefs for the appointments. --Employee Anniversary Tommy Sheely was honored for 15 years of service in the Police Department. --PECIDRB Review The Council voted 7-0 to call-up PEC approval of a major exterior alteration of the (more) ~~~ RL'CYCLEOPAPER TOV Council HighlightslAdd 1 Creekside Building in Vail Village. The matter will be heard at the April 1 meeting. . --Discussion of Austria Haus Special Development District in preparation for the evening meeting, the Council reviewed the Austria Haus Special Development District proposal. During a presentation by architec# Gordon Pierce, representing the applicant, Sonnenalp Properties, Pierce recalled how the project has . changed over time to adjust to community concerns. Those changes include: a reduction in fractional fee club units from 32 to 22; an increase in hotel rooms from 0 to 26; the addition of 27 lock-off rooms; 10,000 sq. ft. of commercial space reduced to 4,500; exclusion of a restaurant; redesigned entryway; addition of heated sidewalks; $100,000 for streambank improvements; careful attention to trash removal; change in roof elevation; and adjus#ment in the number of cars parked on-site. Pierce said the changes have been hammered out following 15 town board meetings, 35 meetings with town staff and numerous meetings with the neighborhood. He said he wanted the Council to understand his partners have been listening to the concerns and have responded appropriately. Yet, he said, he still senses that some members of the community are opposed to the project. With that in mind, he presented a new rendering showing five building facades much like the scale of Bridge Street as an alternative design. Mayor Bab Armour thanked Pierce for the additional work, but said the Council needed to focus its discussions an the current application. Please refer to the evening meeting briefs for mare information, or contact George Ruther in the Community Development Department at 479-2145. --Joint Meeting with Eagle County Commissioners During a joint meeting of the Eagle County Commissioners and the Town Council, Town Manager Bab McLaurin agreed to take another look at the possibility of annexing Highland Meadows into the town. The subdivision is currently in the county's jurisdiction and is proving to be difficult for the county to provide the kind of urban services residents expect. Before any changes occur, McLaurin said the parties will first need .to agree how to bring the roads up to standards: Other topics discussed by the elected officials included countywide distribution of taxes, regional cooperation, coon#ywide marketing andlor business license fees, vendors fees for statewide marketing, Berry Creek Fifth filing, a countywide employee housing generation ordinance, and the county's dispatching plans. For more information, contact McLaurin at 479-2105. --Ford Park Management Plan During an update on the Ford Park Management Plan draft, Council members reviewed several modifications, including the addition of administrative offices as a conditional use in the park and elimination of a description of the widening of Vail Valley Drive. A policy statement in the plan on parking has been modified to state: "Any future increase in parking use in Fard Park shall be affirmed through a public process, shall be publicly- owned for public use, shall be subsurface, and shall result in an increase in green space for public use." During discussion, Rass ^avis of the Vail Recreation District, said he would prefer the plan require a "public vote" an the parking issue rather than a "public process." Joe Staufer agreed, while Joe Macy of Vail Associates urged the {more) TQV Council Highlights/Add 2 Council to retain the policy as currently drafted so as not to preclude future options for the community. Please see evening meeting briefs for more information. --West Vaii Interchange Bid Information Public Works Director Larry Grafel shared the five bids for the West Vail roundabout project. The apparent low bidder is Duckeis Construction of Steamboat Springs with a low bid of $5.25 million. Grafel said he will begin checking references and reviewing _ the bid and would return to the Council soon to recommend a bid award. --information Update The Great Race in Lionshead will be held on Monday, Apri! 21. The Construction Kick-off is scheduled for April 3. --Council Reports Kevin Foley said the Transportation Authority would be increasing routes on Highway 6 to Edwards and from Vail to Beaver Creek this summer. Also, the Art In Public Places Board meets Thursday morning regarding the Seibert Circle art piece selection. Sybill Navas has been attending meetings of the Vail Tomorrow Building Community Team. She said the team is interested in having the Council reinstate the mayors' breakfast forum on a quarterly basis. Also, the team suggests continuing the Daily Grind council appearances on a regular basis, with the possibility of adding signage for increased visibility. Also, Navas said the subject of consolidation of information services and permanent funding for summer marketing were topics of discussion at the most recent Chamber of Commerce meeting. Ludwig Kurz complimented those attending the recent Colorado Association of Ski Towns meeting. --Other Kevin~Foley thanked the staff for its quick implementation of the park free after 3 program. He says he's heard mixed reviews about the program. Foley also mentioned the need to raise parking fines and shared a proposal by Howard Gardner of the West Vail Liquor Mart to attach tags to beer kegs to deter abuses by minors. Similar "keg shadow" programs have been implemented in Ft. Collins, Loveland and Boulder, he said. Also, Foley said the Trails Committee would be meeting soon to plan the opening of the Dowd Junction bike path in June. Sybill Navas asked if the Council would want tv support a state proposal to return vendors #ees to the state to fund tourism. Town Attorney Tom Moorhead received the Council's permission to assist the Town of Telluride in a real estate transfer tax exemption issue. {mare) TOV Council HighlightslAdd 3 Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation Bill Wilto of Vail suggested the town lobby Congress to enact legislation to address the issue of mining claims. Wilto said the current regulations, which have been in place for years, threaten communities like Vail. Next, Sue Dugan of Vail suggested the need for more animal control officers and possibly a tightened leash law due to problems with dogs running at large in her neighborhood. --Ordinance Na. 6, Brooks SDD Major Amendment The Council voted 7-0 on second reading to approve a major amendment to a Special Development District (#29) located at 1502 Buffehr Creek Road. The applicants, Harold and Barbara Brooks, had asked to modify the existing SDD to convert two tracts of land into one lat. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. --Ordinance No. 4, Austria Haus SDD After listening to more than two hours of testimony--pro and con--from 21 community members, the Council voted 5-2 (Ford and Armour against} to approve the proposed Austria Haus redevelopment on firs# reading with seven conditions proposed by Councilman Paul Johnston: • Require 16 parking spaces to be placed on-site (possibly on underground land leased from the Town of Vail} rather than paying into the parking pay-in-lieu fund. • Convert two streamside dwelling units to accommodation units. • Heat the bus lane in #ront of the building. • ~ Applicant will agree not to remonstrate against a streamwalk alongside the property if the town chooses to expand the streamwalk. • Create 11 new employee housing units rather than deed restrict 11 existing units. • Applicant returns to the Planning and Environmental Commission prior to second reading for consideration of a new ridge line design to reduce the height of the building. • Applicant presents a plan prior to second reading on guest circulation, and loading and delivery issues. The Austria Haus Special Development District proposal includes 22 member-owned fractional fee club units with 27 lock-off units, plus 26 hotel rooms, an on-site manager's residence, and 4,440 square feet of new commercial retail space. In exchange for increased density on the site, the applicant (Sonnenalp Properties, Inc) has proposed six public benefits to meet the Special Development District criteria. Those benefits are: an increase in the annual occupancy of the Austria Haus by approximately four times; the addition of approximately 4,000 square feet of sales tax-generating retail space; implementation of the recommended streetscape master plan improvements to East Meadow Drive; completion of the commercial loop in the Village via the (more) TOV Council HighlightslAdd 4 construction of a well-lit, heated pedestrian walkway; removal of 25 surface parking spaces and the construction of an underground parking structure; and landscape improvements to Slifer Plaza, East Meadow Drive and the Gore Creek streambank. The Planning and Environmental Commission has voted (6-0-1) to recommend town council approval of the project. During discussion yesterday, community opinions were mixed. Here's a sample of those appearances: • ~ Vail co-founder Pete Seibert, who urged the Council to support the project, noting that the project's size and architecture is in keeping with the character of Vail. • Former Councilmember Tom Steinberg, who asked the Council to take a firm position in reducing the size of the building, noting that developers always find a way to make it work, even when they say they can't. Steinberg said the town administration wrongly panicked over the flattening sales tax issue and has encouraged gross `over-development" of the Austria Haus to compensate for sagging revenues. • Ginny Culp, who had three objections to the project, including the use of an SDD. She said the Austria Haus SDD process is a way to "break all the rules" with little public benefit. She compared the Austria Haus SDD to the Vail Commons project, noting that the tradeoffs do little to serve the public good. • Former Councilmember Jan Strauch, who also runs a business adjacent to the property, who said the Austria Haus proposal is an appropriate use of an SDD. Because the Village is under attack by outside competition, Strauch said the community can no longer live in the past; it has to move forward with quality improvements. He said giving away free parking isn't the answer to the town's competition challenges. Former Councilmember Bill Wilto, who said he was saddened by the proposal because it would bock views of the mountain. He suggested a less obtrusive building. • Jim Lamont of the East Village Homeowners Association, who said the SDD would set a bad precedent in increasing the size of future projects. He proposed rezoning the Austria Haus site, plus the Mountain Haus and Vail Athletic Glub parcels as a constructive solution. • Johannes Faessler, the applicant, who said projects like this are a must far Vail to maintain its position in the marketplace and to trigger other remodels. He said the town has not been successful at creating a climate for redevelopment and that it was unfair for the community to "chip away" at his project--just to make people feel better. . Comments by Town Council members included: • Paul Johnston, who said although the project seemed extreme to him at first, he was ready to move forward to find a way to make the project work. He said if the town is indeed serious about increasing the number and quality of accommodation units, it would have to struggle and fight hard to get these new upscale projects "whenever and however we can." • Kevin Foley, who favored "tweaking" the project by scaling down the size and putting more emphasis an parking and delivery. Foley also expressed concern about the lack of a restaurant in the facility. (more) TOV Council Highlights/Add 5 • Michael Jewett, who said he could support the project because it reflected his redevelopment election campaign platform. Jewett asked that those who have called him to complain about the size of the building be more specific in suggesting how much smaller it should be to meet their satisfaction. • Sybill Navas, who had mixed feelings about the project. She worried about setting a precedent for future projects in Lionshead, the loss of sunshine in the area due to the height of the building, and streamside protections, among other concerns. She called it a good plan, but not the final plan. ' • Rab Ford, who said he liked the building's design, but said it's too big for the site. He criticized use of the SDD process saying it gives too much latitude to the staff and the PEC. He said he was troubled that the request exceeds all aspects of the underlying zone district and that the SDD tool had failed. Although he said he remains committed to redevelopment on the site, he said he didn't want to see "uncontrolled growth." • Ludwig Kurz, who said he couldn't support the proposal as presented without additional conditions similar to those carried in the motion for approval. Kurz also suggested the need for redevelopment incentives and wondered how the town might provide them. • Bob Armour, who advocated adjusting the project to meet the Council's satisfaction (rather than losing the project). In particular, Armour suggested taking a look at the lock-off units as a possible way to reduce the size of the building. The proposal will be scheduled for second reading at the April 15 evening Council mee#ing. For additional details, please contact George Ruther in the Community Development Department at 479-2145 or watch the gavel-to-gavel coverage of the meeting on Channel 5 Vail Valley Community Television. Call 949-5657 far a schedule listing. --Resolution No. 12, Establishment of a 457 Deferred Compensation Plan The Council voted 7-0 to approve a resolution to establish a 457 deferred compensation plan for the'#irefighters and police officers of the town. For more information, contact Tom Moorhead, town attorney, at 479-2107. --Ford Park Management Plan During an update on the latest draft of the Ford Park Management Plan, the Council heard public comment on a parking policy that has proved to be the most controversial element of the plan. As presented, the policy statement reads: "Any future increase in parking use in Ford Park shall be affirmed through a public process, shall be publicly- owned for public use, shall be subsurface, and shall result in an increase in green space for public use. " But during public comment last night, Ross Davis of the Vail Recreation District Board of Directors asked for the wording of the parking policy to be changed to require a public election for construction and financing of a parking structure. Davis also said he objected to a plan to relocate a tennis court at a cost to the public of $100,000. Hermann Staufer, also of the Vail Recreation District, and his brother Joe also asked that the parking policy either be eliminated completely or require (more) TOV Council HighlightslAdd 6 . a public vote. Councilmember Michael Jewett then asked if an initiative could be created similar to the charter amendment on open space that would preserve a public vote on the parking issue in perpetuity. Town Attorney Tom Moorhead said he would need to research the matter. Counciimember Sybill Navas suggested removing the .ward "community" from community parking to help ease the concern. Following additional suggestions from community members Bart Cuomo, Ken Wilson, Sammye Meadows and Tom Steinberg, the Council agreed to continue working fo modify wording of the parking policy to satisfy the future needs of the proposed Vail Alpine Gardens Educa#ional Center and mitigate concerns raised by other community members. Also, at the request of Jim Lamont of the East Village Homeowners Association, a proposal to hold monitoring/assessment meetings for leaseholders and neighborhood representatives was added to the plan. The draft will be reviewed again at the April 1 work session in preparation for final approval at the evening meeting on April 1. For more information, contact Pam Brandmeyer, assistant town manager, at 479-2113. --Appointment of PEC Members The Council appointed Ann Bishop, Greg Moffet and John Schofield to serve two year terms on the Planning and Environmental Commission. Moffet and Schofield were . reappointments. --Appointment of DRB Members The Council appointed Brent Alm and Bill Pierce to serve two year terms an the Design Review Board. Alm was a reappointment. UPCOMING DISCUSSION TOPICS April 1 Work Session Site Visit, Kelton PEC Appeal Review of PEC Decision on Public Works Seasonal Housing GRFA _ Ford Park Management -Plan Year-end Financial Repor# April 1 Evening Meeting Youth Award First Reading Ordinance Changing Fees for Elevator Inspections First Reading Ordinance on Proof of Insurance Resolution for Approval of Ford Park Management Plan Kelton PEC Appeal April 8 Work Session USFS Burn Discussion DRB Review Review Sound Ordinance Swiss Chalet Parking European Tour Slide Show {Mcl_aurin, Grafel, Kurz) {more) TOV Council HighlightslAdd 7 April ~5 Work Session PEC Review 97 Housing Work Plan Review of Proposed Rules of Procedure April 15 Evening Meeting First Reading, Sound Ordinance Second Reading, Austria Haus SDD Second Reading, Elevator Inspection Fees Second Reading, Proof of Insurance ~ MINUTES VAIL TOWN COUNCIL MEETING April 1, 1997 7:30 P.M. ~ ~ \ \\ ~! i~ A re-{ lar meeting of the Vail Town Council was held on Tuesday, April 1, 1997, in the Council Chambers of the Vail Mural Building. The meeting was called to order at approximately 7:3D P.M.,' MEMBERS PRESENT MEMBERS ABSENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Paul Johnston Ludwig Kurz Michael Jewett TOWN OFFICIALS PRESENT: Bob Mcl_aurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item of business was the Vail Youth Award Presentation. Paul Johnston explained that the purpose of the aw was to recognize local youth, and to give students a chance to experience resorts in other countries. The awa is given annually to high school juniors from Battle Mountain High School and Vail Mountain School. Paul then introduced 1997 recipients, Alissa Ferri from the Vail Mountain School and Chad Sewell of Battle Mountain High School. Both wiA participate in the youth exchange in Australia. Merv Lapin extended his appreciation to the Town for making the program possible. Next Council members moved to the first item on the agenda, Citizen Participation, of which there was none. Agenda item number two was Ordinance No. 7, Series of 1997, first reading, an ordinance amending Section 15.02.D2D© of the Municipal Code of the Town of Vail to Provide for the Adoption of an Annual Elevator Inspection Fee. Mayor Armour read the title in full. Town Building inspector Dan Staneck was present to answer any questions from Council members. Town Attorney, Tam Moorhead stated it was appropriate to consider an increase in the elevator permit fees, and that the building department recommended adopting those set forth by Northwest Colorado Counci! of Governments. Such fee, he said were consistent with other provisions of the Town's Code. The fees, once adopted, would be maintained with the schedule of construction fees in the building division of the Community Development Department. Tom explained that fees would be adopted by reference, so that any future changes in fee schedules could be approved by resolution. He said copies of the schedules would be maintained in the appropriate department. Syoved to approve Ordinance Na. 7, Series of 1997 on first reading, and Paul Johnston seconded the motion. A was then taken which passed unanimously, 6-D. Item number three was Ordinance No. 8, Series of 1997, first reading of an Ordinance Establishing a Traffic Offense for Failure to Provide a Complying Policy or Certificate of Self-insurance. Mayor Armour read the title in full. Town Attorney, Tom Moorhead presented the item and provided the #ollowing background: Council had directed the Town Attorney to prepare a proof of insurance ordinance consistent with that provided in the State Model Traffic Cade, enabling violations of the ordinance to be prosecuted in the Town of Vail Municipal Court as opposed to County District Court. Tom stated the staff recommendation was for approval of Ordinance No. 8, Series of 1997, on first reading, and was recommended by Town Municipal Judge, Buck Allen, as well as Police Chief, Greg Morrison. Sybill moved to approve Ordinance No. 8, Series of 1997 on first reading, with a second by Rob Ford. A vote was then taken which passed unanimously, 6-D. Fourth on the agenda was Resolution No. 13, Series of 1997, a Resolution Approving and Adopting the 1997 Ford Park Management Plan, which amended the 1985 Ford Park and Donovan Park Master Plan. Mayor Armour read the title in full. Town of Vail Staff on hand to answer questions included Assistant Town Manager, Pam Brandmeyer; Public Works Director, Larry Grafel; Park Superintendent, Todd Oppenheimer; and Town Planner, George Ruther. Larry Grafel and Todd Oppenheimer presented the item and stated that the 1997 Ford Park Master Plan was co lets fogowing a two year process which involved the participation of leaseholders and stakeholders, and was fac~ted by Town of Vail staff. Staff recommendation was far approval of Resolution No. 13, Series of 1997. Todd Oppenheimer asked Council to consider final changes as discussed at an earlier work session. Public input was heard by Jim Lamont on behalf of the East Village Homeowners Association, who thanked town staff for the hard work and effort that had gone into the process. ~ Vail Town Council Evening Mee#ing Minutes April 3, 1997 Sybill Navas moved to approve Resolution No. 13, Series of 1997, using the language contained in the draft dated March 17, ?997, and the modifications (see attached} as explained by Todd Oppenheimer. Kevin Foley seconded the motion and a vote was taken which passed unanimously, 6-0. Mayor Armour then thanked town staff for their hard work. Council then moved to agenda item number six, which was to vote for and appoint one member to the Local Lic~g Authority. Ballots were distributed and tallied, and Kevin Foley moved to appoint William F. (Bill) Bishop to fil an unexpired term ending June, 1998. The motion was seconded by Paul Johnston. A vote was taken and approved unanimously, 6-0. Agenda item number seven to vote for and appoint two Art In Public Places board members was then discussed. Ballots were distributed and tallied. Kevin Foley moved to reappoint Jim Cotter and to appoint Kathy Zaden to serve three-year terms expiring in February, 2000, to the AIPP board. Rob Ford seconded the motion. A vote was then taken which passed unanimously, 6-0. Mayor Armour thanked all of those who participated in submitting letters of interest. Agenda item number five was a discussion of the Seibert Circle Art in Public Places (AIPP) project. AIPP Chairperson, Kathy Langenwalter and coordinator, Nancy Sweeney, presented the item. Council members were asked to provide a recommendation for selection of an artist to design an art piece far Seibert Circle. Kathy Langenwalter #hen provided gave a history of the project, and explained the process that had been undergone. She said originally $13,000 had been paid to Winston & Associates for landscaping and design work at Seibert Circle, and that Council had decided to move forward with a creation of an art piece that would draw upon the area's natural beauty and history, would serve as a popular gathering place, and respect the desires of Vail founder Pete Seibert. Na Sweeney recounted the selection process in detail, which included creation of goals, specific criteria and a nati gal call to artists, compiling and mailing of materials, and a process to put a selection jury in place that would review responses. Of the 700 responding to the call, SO proposals were submitted from across the country, she said. Four semi-finalists were eventually chosen. On March 20 presentations were made and the jury and AIPP Board presented its recommendation to proceed with a design development plan with Artist Jesus Bautista Moroles and Design Workshop. Jim Morter, local architect, and a member of the jury said the group's recommendation was to work with the design team together with the community to product a strong visual landmark and a meaningful tribute to Peter Seibert. He said there was a dilemma, as Pete Seibert didn't agree with the recommendation, and that his criteria had changed from what the jury had previously understood it to be. Jim then stated that the jury and AIPP Board would never try to push a design that Pete didn't endorse, but that the selection process should still be honored in order to maintain Vail's credibility. Therefore, Jim said, the issue is being brought to the Council for a policy decision. Public input was then heard. Pete Seibert said he'd been asked to serve on the selection jury which he declined, and his son Calvin served at his request. Pete continued, stating that there was never any attempt made by any of the artists to meet with him. He felt the pieces proposed were too contemporary, and better suited for Lionshead. W~ Miller, Pepi Gramshammer and Joe Staufer urged Council to support a more traditional design that would tell the story of Vail's history. Jim Slevin expressed respect far honoring Pete, but said he would hate to see another bronze statue in Seibert Circle. Artist Elaine Calzolari, one of the semi-finalists in the competition, expressed disappointment ion the latest developments. She said her colleagues spent hundreds of hours preparing for the competition because they thought it was a clear and fair process. She then offered the following suggestions: first, to leave the selection of the Seibert Circle art piece in the hands of the AIPP and look for another site for a more traditional tribute to Pete Seibert, perhaps on top of Vail Mountain; allow a fifth Seibert Circle proposal to be presented to the AIPP Board and jury for similar evaluation, or a possible public vote; or use a site in Lionshead as a possible site for the AIPP selection, and. allowing the finalists to reconfigure their works to address the request for a more traditional piece in Seibert circle. Jim Lamont of the East Village Homeowners Association said he was appreciative of the efforts of the AIPP and challenged the community to work together to find a solution. Town Manager Bob McLaurin asked Council for more time to discuss with those involved, a solution that Pete Seibert wou~embrace, and would maintain the integrity of the process. Mayor Armour and Kevin Foley complimented the selection jury and AIPP for following through with the project in a professional and thorough manner. Both Mayor Armour and Parks Superintendent, Todd Oppenheimer noted the piece recommended by the selection jury was not a final proposal. 2 Vait Town Council Evehing Meeting Minutes April 1, 1997 ' Paul Johnston moved to table action on the Seibert Circle art piece to allow as much time as needed to explore other options. Ludwig seconded the motion, and a vote was taken which passed, 5-1, Kevin Foley apposed. Item number eight on fhe agenda was an appeal of a variance approval (4-2; Moffet and Pratt opposed, Aasland absent) made by the Planning and Environmental Commission on February 10, 1997. Applicants Art and Elaine Kelt~ were granted a front setback variance of 5' - 6" to allow an additional one-car garage to be constructed at 1034 Horl~take CirclelLof 5, Block 6, Vail Village 7th Filing. Diana Donovan, a neighbor, had appealed the decision, noting the variance had not met the criteria and findings of the Town Code and constituted a grant of special privilege. Town of Vail Planner Dirk Masan presented the item, stating that staff recommended that the Town Council overturn the Planning and Environmental Commission's approval of a 5' - 6" front setback variance. Rab Ford recused himself from the issue. Dirk referenced a memo dated March 4, 1997 to the Town Council and reviewed the following consideration of factors: 1) .The relationship of the requested variance to other existing or potential uses and structures in the vicinity. 2) The degree to which relief from the strict and literal interpretation and enforcement of a specified regulation is necessary to achieve compatibility and uniformity of treatment among sites in the vicinity or to attain the objectives of this title without grant of special privilege. 3) The effect of the requested variance on light and air, distribution of population, transportation and traffic facilities, public facilities and utilities, and public safety. Dirk stated the following findings had to be made before granting a variance: 1 } That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district. 2} ~ That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially Injurious to properties or improvements in the vicinity. 3} That the variance is warranted for one or more of the following reasons: a) The strict literal interpretation or enforcement of the specified regulation would result in practical difficulty or unnecessary physical hardship inconsistent with the objectives of this title. b) There are exceptions or extraordinary circumstances ar conditions applicable to the site of the variance that da not apply generally to other properties in the same zone district. c} The strict interpretation or enforcement of the specified regulation would deprive the applicant of privileges enjoyed by the owners of other properties in the same district. Jim Morter, Architect far the Applicants, stated his reasons for believing there was a physical hardship and that the granting of the variance should be upheld. Council members felt that the variance awarded the applicant by the PEC constituted the granting of a special privilege. Town Attorney Tom Moorhead stated his feeling that the PEC findings were unsubstantiated. Kevin Foley then moved to overturn the PEC approval of the variance request, based on the following findings: 1. That the standards and conditions imposed by the requirements of Title 18 (Zoning) have not been met. 2. That the granting of the variance will constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district. 3. There are no exceptions, extraordinary circumstances, or conditions that are applicable to this site that apply generally to other properties in the PrimarylSecondary Residential zone. In addition, any hardships which have been presented, have been self imposed. 4. The strict interpretation or enforcement of the specified regulation does not deprive the applicant of privileges enjoyed by owners of other properties in the PrimarylSecondary Residential district. Ludwig seconded the motion. A vote was then taken which passed unanimously, 5-0-1 Rob Ford abstained. Agenda item number nine was Town Council call-up of a Planning and Environmental Commission unanimous approval (fi-0) of a major exterior alteration located at the Creekside Building, 229 Gore Creek Drivelt_otA, Black 5B, Vail Village 1st Filing. Applicant: Michael Ditch. Town Planner, Lauren Waterton presented the item and provided the following background: 4n March 24, 1997, the PEC approved, with three conditions, a request far a major exterior alteration to allow for 1,054 square feet of an existing deck area to be enclosed to allow for an outdoor dining deck with approximately 10 tables. Lauren stated the staff recommendation was for approval of the major exterior alteration with three conditions, and referenced the staff memo to the PEC, dated March 24, 1997, for a complete description of the request. Lauren noted the request was also scheduled for DRB review. App can#, Michael Ditch, who is proposing a new restaurant for the space, presented drawings and a model of the prc~ed alteration for review by Council members. Pepi Gramshammer, an adjacent property owner, was concerned about how trash would be removed from the site. Paul Johnston then moved to uphold the PEC approval of a Major Exterior Alteration at the Creekside Building, with a second from Ludwig including conditions as approved by PEC. A vote was then taken which passed, 5-1, Rob Ford Vail down Council Evening Meeting Minutes April 1, 1997 ~ voting in opposition. Tenth on the agenda was a report from the Town Manager. In addition to his written report, Bob McLaurin distributed a final draft of the 1997 Community Survey and asked for Council comments. Bob also presented the Council with a proposed budget for the West Vail roundabout and asked Council to authorize him to enter into a contract with the fow adder, buckles Construction of Steamboat Springs to move forward with the $5.37 million project. Minor matters are pending with the army core of engineers, Bob said, but he expected those issues to be resolved very soon. Ludwig moved #o authorize the Town manager to enter into a contract with buckles Construction contingent upon discussions yet to be had with Colorado Department ofi Transportation, the Army Core of Engineers, and other property owners. Paul seconded the motion. A vote was then taken and passed unanimously, 6-0. A motion was then made by Ludwig to adjourn into executive session to discuss personnel issues. Rob seconded the motion. There being no further business the meeting was adjourned at approximateiy 10:40 p.m. Respectfully submitted, Robert W. Armour, Mayor ATTEST: 1uu 1'l~G fir. Ho~cCutcheon, Town Clerk Minutes taken by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) 4 Vail Tawn Council Evening Meeting Minutes April 1, 1997 iY L' TOWN OF vA~L 75 South Frontage Road Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVfSORY April 2, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCfL HIGHLIGHTS FOR APRIL Woric Session Brie#s Council members present: Armour, Foley, Ford, Johnston, Kurz, Navas --Interviews for Board Appointments The Council interviewed two community members for an open position on the Local Licensing Authority and six applicants far two openings on the Art in Public Places Board. See evening mee#ing briefs for selection of appointments. . --Ford Park Management Plan fn reviewing final changes to the Ford Park Management Plan, the Council agreed to eliminate policy statement 13, which had listed the park as a potential location for a future community parking structure should the need arise. In suggesting removal of the controversial policy statement, Council member Sybilf Navas also successfully convinced the other council members to modify policy statement 12 as a compromise to allow the town to maintain flexibility by reviewing each situation on a case-by-case basis. Policy statement 12, the only reference to parking in the document, will read as follows: "Adequate parking for the needs of the park are to be provided in the park and at the Village structure." During public input, Jim Lamont of the East Village Homeowners Association offered some technical suggestions, white representatives from the Vail Village Commercial Property Owners Association and the Vail Recreation District continued to advocate for elimination of policy statement 13. Tom Steinberg suggested the addition of a stairway far better access from the soccer field #o the park. Also, Arturo Brillembourg of Northwoods Condominiums expressed concerns about congestion on Vail Valley Drive, while Kaye Ferry of the Vail Village Merchants Association said she wouldn't object to a parking structure under ground, noting that Vail already has a parking problem. Diana Donovan asked that parking for the park be included as an allowable use within tf~e document. She also suggested adding fences around the retaining walls, preserving the mature trees by the Manor Lodge bridge and combining the school house and Nature Center operations. Mike Ortiz, manager of the tennis center, expressed concerns about a plan to relocate a tennis court at the town's expense, Hating safety and feasibility issues. For more information, contact Todd Oppenheimer, TOV park superintendent, at 479-2~ 61. amore) ~,y~ RECYCLEDPAAER TOV Council Highlights/Add 1 --Update on Public Works Seasonal Housing Development Andy Knudtsen, senior housing policy planner, said the town's seasonal housing development far the Public Works site is proceeding on schedule. The plans were reviewed by the PEC and DRB on March 24, with both boards giving favorable reviews.' Also, no access requirements will be required by the Colorado Department of Transportation, he said. Knudtsen said that once construction costs are determined by the design-build team, he'll provide another update to the Council to review those figures. Far more information, contact Knudtsen at 479-244Q. --Review of Existing Gross Residential Floor Area (GRFA) Policy and Possible Alternatives The Council heard a presen#a#ion from Russell Forrest, senior environmental policy planner, and Tom Braun, the town's consultant, on the GRFA analysis. The Council had directed staff to evaluate the existing GRFA system and determine if it is an appropriate tool for regulating mass and bulk when compared to other alternatives. Yesterday, three alternatives were reviewed for single family, duplex and primarylsecondary type structures, only. The first alternative would keep GRFA, but allow for development of interior space in existing homes. The second alternative would keep GRFA, but not count basement space. The third alternative would eliminate GRFA. Forrest presented information on the pros and cons of all three, including the staff's recommendation to eliminate GRFA. (for a packet of the pros and cans, please call 479-2115}. Forrest also described discussions by the Planning and Environmental Commission which ultimately voted 4-3 in favor of the first alternative with several conditions. During discussion, Tom Steinberg urged the Council to require employee housing units as a condition of approval, while Eric Larson wondered why the Council is concerned about the "boxy" designs a# single family homes when his building site in Intermountain is surrounded by boxy condominiums. Pat Dauphinais advocated for elimination of GRFA, saying it inhibits good design, while Jim Lamont suggested consideration of rezoning neighborhoods such as West Vail and Intermountain to address the issue. Diana Donavan read a prepared letter advocating enforcement and compliance with the current regulations rather than:throwing out the sys#em all together. Council members appeared to lean more heavily toward option one (with variations} and asked that addi#ional work be done to explore haw employee housing opportunities could be factored into the proposed option. Forrest and Braun will return to the Council far an update and possible final decision at the April 15 work session. --Development Review Improvement Process (DRIP) The Council heard a brief overview an "DRIP" by Susan Connelly, director of the Community Development Department. DRIP is an interdepartmental effort to improve the existing development review process with involvement by the Community Development Department, Public Works Department and Fire Department. Connelly said the first phase of DRIP would be presented at this week's construction season kick-off, which includes creation of a standards handbook and a proposed "trial run" of an improved design review process for single family homes and duplexes. The experiment will run April 14 though June 18, after which staff and customers would evaluate what worked and what needs further refinement. Connelly said the impetus far the DRIP effort was the frustration experienced by same of the town's customers, as (more} ~e ~" TOV Council Highlights/Add 2 reflected in the annual Community Survey. For additional details, contact Connelly at 479-2140. --Council Reports Kevin Foley reported on a recent meeting of the Trails Committee of the Eagle County Recreation Authority. Foley said the group decided to move the ribbon cutting for the Dowd Junction Bike Path to Aug. 23 due to inconveniences caused by construction of roundabouts in West Vail and Avon, and the Highway fi widening project. Sybill Navas attended a meeting of the Northwest Regional Council of Governments in Walden. She stressed the value of attending such meetings because of the diversity of opinions shared within the Northwest region. --Other Sybill Navas inquired about the status of a day care center requirement for the Vail Commons project. Town Manager Bob McLaurin said a day care provider has been selected for the site by Gity Market. Additional details are available from Andy Knudtsen in the Community Development Department. On another matter, Navas said she was distressed to hear consideration of the passibility of a parking pay-in-lieu option for l=ord Park. The pay-in-lieu concept has been floated as a possibility for the Alpine Garden Foundation which seeks to build an educational center near the soccer field. Navas said she wanted to goon record in opposition to the parking pay-in-lieu option. Evening Session Briefs Council members present: Armour, Foley, Ford, .Johnston, Kurz, Navas --Citizen Participation With Councilman Paul Johnston providing an overview of its history and purpose, the annual Vail Youth Award was presented to Alissa Ferri of Vail Mountain School and Chad Sewell'of Battle Mountain High School. Bothare juniors and will be invited to spend the summer in Mt. Buller, Australia, as part of the sister city program sponsored by the Vail Valley Exchange and funded by the Town of Vail. " --Ordinance No. 7, Annual Elevator Inspection Fee The Council voted fi-0 on first reading to approve an ordinance amending the Municipal Code to provide for the adoption of an annual elevator inspection fee. The ordinance enables future elevator inspection fee increases to be adopted by resolution. The inspection program is managed by the Northwest Colorado Council of Governments. For mare information, contact Dan Stanek in the Community Development Department at 479-2321. --Ordinance No. 8, Proof of Insurance The Council voted 6-0 on first reading to approve an ordinance establishing failure to provide a certificate of insurance as a municipal traffic offense. The ordinance allows violators to be cited in municipal court rather than county court. Municipal Judge Buck Alien and Vail Police Chief Greg Morrison had recommended the action. Far more (more} .~ ., TOV Council HighlightslAdd 3 . information, contact Town Attorney Tom Moorhead at 479-2107. --Ford Park Management Plan Resolution After ironing out final details during the afternoon work session, the Council voted 6-0 to approve a resolution approving and adopting the 1997 Ford Park Management Plan. The action follows atwo-year process involving leaseholders, community members and other users of the park. For more information, contact Todd Oppenheimer, park superintendent, at 479-2161. --Liquor Board Appointment The Council appointed William F. (Bill) Bishop to the Local Licensing Authority. The appointment will fill an unexpired term ending January 1998. --Art In Public Places Board Appointment The Council appointed Cathy Zaden and reappointed Jim Cotter to the Art in Public Places Board. Bath are three year terms to expire in February 2000. --Seibert Circle Art Piece At the suggestion of Town Manager Bab McLaurin, the Council tabled action on the Seibert Circle art piece to allow time to explore options that would maintain the integrity of the selection process initiated by the Art in Public Places Board (AIPP) and respect the wishes of Vail founder Pete Seibert, for whom the circle is named. During yesterday's meeting, AIPP representatives provided a detailed summary of the selection process, which included creation of goals, specific criteria and a national call to artists for creation of an art piece that would draw upon the area's natural beauty and history, and would serve as a popular gathering place. Following more than 700 inquires, over 80 proposals were submitted from across the country. A selection jury eventually narrowed the field to four semi-finalists. Then, following presentations on March 20, the jury and AIPP Board yesterday presented its recommendation: pursue a design development with Jesus Bautista Morales and Design Workshop (not the design as specifically presented). Jim Morter, a local architect who served on the jury, said the group's recommendation is to work with the design team in collaboration with the community to produce a strong visual landmark and a meaningful tribute to Peter Seibert. But there's a dilemma, he said, which diminishes the group's enthusiasm: Pete Seibert doesn't agree with the recommendation and his criteria has changed from what the jury had previously understood it to be. In respecting what Pete has meant to Vail, Morter said the jury and AIPP Board would never try to push a design that Pete didn't endorse. On the other hand, Morter said, the selection process should be honored. Otherwise, Vail's credibility will suffer. As a result, Morter said the issue extends beyond the arena of art and into the arena of a policy decision for the Town Councik. In addressing the Council, Pete Seibert acknowledged he'd been asked to serve on the selection jury but had declined; his son, Calvin, served at Pete's request. Pete said his interest from the beginning was to remain open to various artist interpretations of what would be a fitting tribute for the circle. He said he hoped something would come of the process; however, the results have been disappointing. He said the art pieces, as proposed, are contemporary and better suited for Lionshead. Warren Miller, Pepi Gramshammer and Joe Staufer urged the Council to support a (more) _~ Y; TOV Council HighlightslAdd 4 more traditional design that would tell the story of Vail's history. The three also criticized the artists for failing to make contact with Seibert during the design development to learn more about him. Jim Slevin expressed respect for honoring Pete Seibert, but said he would hate to see a bronze figure as the solution. Seibert said he wasn't interested in a bronze or a statue. He said the circle should be a warm, friendly, nicely landscaped gathering place that represents the spirit of Vail and the spirit of skiing. Artist Elaine Calzolari, one of the semi-finalists in the competition, expressed disappointment in the latest developments. She said her colleagues spent hundreds of hours preparing for the competition because they thought it was a clear and fair process. Using the Vietnam Memorial as an example (the popularity of the wall vs. a figurative sculpture nearby), she said figurative art doesn't work well as a gathering point or a beacon in a public space. She offered several suggestions. First, leave selection of the Seibert Circle art piece in the hands of the AIPP and look for another site for a more traditional tribute to Pete Seibert, perhaps on top of Vail Mountain. Or, allow a fifth Seibert Circle proposal to be presented to the AIPP Board and jury for similar evaluation, or a possible public vote. And finally, if there's interest in using Lionshead as a possible site for the AIPP selection, she suggested allowing the finalists to reconfigure their works to address specifiic sites. Jim Lamont of the East Village Homeowners Association said he was very appreciative of the efforts of the AIPP and challenged the community to work together to find a solution to the issues at hand. Bob McLaurin agreed to help facilitate those discussions. Bob Armour and Kevin Foley also complimented the selection jury and AIPP for following through with the project in a professional and thorough manner. For more information, contact Nancy Sweeney, AIPP coordinator, at 479-2344. --Appeal of a Planning and Environmental Commission Front Setback Variance at 1034 Homestake Circle The Council voted 5-0-1 (Ford recused himself) to overturn a front setback variance approved by the Planning and Environmental Commission in February. The PEC had granted the variance to allow an additional one-car garage to be constructed at 10324 Homestake Circle, the home of Art and Elaine Kelton. Diana Donovan, a neighbor; had appealed the decision, noting the variance had not meet the criteria and findings of the town's code and constituted a gran# of special privilege. Town staff also had recommended overturning the PEC decision. For more information, contact Dirk Mason in the Community Development~Department at 479-2150. --Town Council Call-Up of a Planning and Environmental Commission Approval of a Major Exterior Alteration at the Creekside Building, 229 Gore Creek Drive The Council voted 5-1 (Ford against) to uphold PEC approval of a major exterior alteration at the Creekside Building. The alteration will allow for 1,050 sq. ft. of an existing deck area to be enclosed for year-round use. The alteration application was filed by Michael Ditch, who will operate a restaurant at the site. The PEC had added three conditions to its approval; the application now goes to the Design Review Board for additional action. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. (more) ~L TOV Council HighlightslAdd 5 --Town Manager's Report In addition to his written report, Bob McLaurin distributed a final draft of the 1997 Community Survey and asked for Council comments. McLaurin also presented the Council with a proposed budget for the West Vail roundabout and asked Council to authorize him to enter into a contract with the !ow bidder, buckles Construction of Steamboat Springs far the $5.37 miNion project. The Council approved by a vote of 6-0. UPCOMING DISCUSSION TOPICS Apri18 Work Session DRB Review USFS Burn Update lnformatian Update Council Reports Site Visit and Discussion of Swiss Chalet Parking April i 5 Work Session PEC Review 97 Housing Work Plan Review of Proposed Rules of Procedure Austria Haus Special District April 15 Evening Meeting Second Reading, Ordinance No. 4, Austria Haus Second Reading, Ordinance No. 7, Elevator Inspection Fees Second Reading, Ordinance No. 8, Proof of insurance GRFA Decision Apri122 Work Session DRB Review Lionshead Stage 2 Report on Vail Tomorrow Conference Year-end Financial Report Eagle County Housing Policies Review Sound Ordinance European Slide Show/Loading & Delivery # # # `~~ ~~~ r - ~~~~ U G i .~ i 1 f~L 1 ~~i ~ ~ j ~ `` l .-I '~ . 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TOWN OF VAIL ~outh Frontage Road ai ,Colorado 81 GS7 970-479-21 DO FAX 970-479-2157 MEDIA ADVISORY April 9, 1997 Contact: Suzanne 5ilverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 8 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Discussion of U.S. Forest Service Control Burn The Council heard from Bill Wood, district ranger far the White River National Forest, who stated the agency's intent to initiate a prescribed burn north of Bald Mountain Road above Vail this spring will be postponed ayear--possibly longer--until the prescribed conditions are met. The decision was based an research conducted by a Forest Service hydrologist who determined the current snowpack melt and temperature conditions are similar to 1984, which triggered debris flow problems. In his report, Wood said the Forest Service isn't walking away from the project. He said he's asked .his team to continue with the analysis, environmental assessment and documentation in preparation for a prescribed burn in the future. He said the public would continue to be involved in the decision-making process and that funding for the burn would be retained through the Foundation for North American Wild Sheep, among other sources. Wood said the hydrologist has indicated the conditions will be suitable for the burn 6 out of every 10 years, which means the burn might not happen next year, either. In response to a question from Michael Jewett, Wood said there are no plans for short- term mitigation such as cutting the trees or brush by hand to improve the bighorn sheep habitat and revegetate the aspen trees. Mayor Bob Armour said he respected and admired the professional judgement delivered by Wood. He also thanked the Forest Service for spending time in the community. Eve Nott, a resident in attendance at the meeting, also congratulated Wood on the Forest Service's position. For mare information, contact Woad at 827-5715. --Council Reports Paul Johnston, who represents the Town Councii on the Eagle County Recreational Authority (which oversees the Berry Creek Fifth property in Edwards) presented an update on the Authority's activities. First, Johnston said, an access spur will be much less costly than originally anticipated due to its relocation to coincide with an access point established for the North Star Lumber facility. Johnston suggested spending the (more) TM S~~ RECYCLED PAPER TOV Council Highlights/Add 1 $165,000 now to create access to the acreage. Second, Johnston said the Authority, representing 7 governmental agencies (Vail holds the controlling interest), has discussed the possibility of "musical parcels" to include a series of land trades between the Authority, Eagle County School District and the Arrowhead Metro D~stnct. Also, Johnston said the Authority has been approached by the Beaver Creek Resort Company to help pay far fighting and seating upgrades for the equestrian center which is located on the property. The equestrian center produces weekly rodeos which .have been very popular during the summer season, Johnston said. However, the Beaver - Creek Resort Company is interested in extending the equestrian center's contract from an annual agreement to a five-year contract to justify its contribution. The last component of Johnston's report included a video tape showing development of a multi- purpose fair grounds building in Oklahoma. Johnston said the Authority has expressed interest in exploring the possibility of amulti-purpose facility that would tie-into the equestrian center an the Berry Creek property. Uses could include dog shows, car shows, antique shows, wedding receptions, meetings, conferences, etc., he said. Authority members have been asked to poll their constituencies about the concept and will meet again on May 1 for additional discussion. Johnston said he was encouraged by the authority`s enthusiasm, since the group has had difficulty agreeing on much of anything since it was farmed in 1991. The multi-purpose facility concept will be discussed in more detail by the Vail Town Council at its April 22 work session. ~, --Other Kevin Foley expressed concerns about the poor surface condition of I-70 and asked that better signage be erected to warn motorists of the dangers. Foley also inquired about the status ofi the Booth Fails rock slide victims who had contacted him about problems they were having in returning to their condominium unit. The problems have since been resolved and all units are now occupied except for unit 14, which received extensive damage. -Bob Armour reported on his attendance,at a send-off for outgoing PEC and DRB members; the construction kick-off meeting and the West Vail roundabouts kick-off meeting. Paul Johnston suggested better assistance, communications and coordination by Warner Development in handling closings for the Vail Cammans units. Johnston said his experience in helping one of the new buyers during the closing was stressful and disappointing for the homeowner. --Vail Commons battery After hearing an update an the third reserve lottery far remaining units at Vail Gammons, the Council agreed to allow the town to serve as a conduit for the sale of a 3-bedroom unit to Mountain Valley Development Corporation of Glenwood Springs, (more) TOV Council Highlights/Add2 whose name was drawn first out of 8 applicants. The three-party closing concept had been requested by the developer, Bobby Warner. During discussion, Town Attorney Tam Moorhead said the Mountain Valley Development Corporation, which helps facilitate housing and employment far the disabled, qualifies by state and federal law as an owner-occupant. The Vail Commons units meet all provisions of the Americans with Disabilities Act. (ADA) and the Federal Fair Housing Act. Council members said they looked forward to the transaction. For more information, contact Andy Knudtsen, senior housing policy planner, at 479-2440. --Red Sandstone Locals Housing Also yesterday, Andy Knudtsen, senior housing policy planner, provided a brief update on the 17-unit Red Sandstone locals housing development initiated by the Eagle River Water and Sanitation District. Knudtsen said the development, which will include five units to be sold to Town of Vail employees, is over-budget and will be scaled back. The adjustments will delay construction to 1998, In the meantime, he said, water district officials are taking a tour of the Vail Commons development to gain ideas on how to make adjustments to the Red Sandstone design. For more information, contact Andy Knudssen in the Community Development Department at 479-2440. --Off-Site Parking at Swiss Chalet The Council voted 7-0 to approve a request to allow two new parking spaces for the Swiss Chalet to be partially located on the adjoining Bavaria Haus property, owned by Sonnenalp Properties. The action follows approval by the Planning and Environmental Commission to approve, with six conditions, a request fior three variances to allow for an addition to the entry of the Swiss Chalet at 62 East Meadow Drive. During Council discussion, Councilmembers Sybill Navas and Bob Armour expressed concern about the parking pay-in-lieu policy and suggested discussing the policy and its objectives in more depth at a future meeting. For more information, contact Lauren Waterton in the Community Development Department at 479-244. UPCOMING DISCUSSION TOPICS April 15 Work Session PEC Review 97 Housing Work Plan Public Works Seasonal Housing Budget Review of Proposed Rules of Procedure . Austria Haus, Ordinance #4 AprN ~5 Evening Meeting Second Reading, Qrdinance No. 4, Austria Haus Second Reading, Ordinance No. 7, Elevator Inspection Fees Second Reading, Ordinance No. 8, Proof of Insurance GRFA Decision Ordinance {more} TOV Council Highlights/Add3 Apri122 Work Session DRB Review Lionshead Master Planning Update Report on Vail Tomorrow Conference Year-end Financial Report European Tour/Slide Show on Loading & Delivery Review Sound Ordinance Berry Creek Fifth Multi-Purpose Building May 6 Work Session Eagle County Housing Policies May 6 Evening Meeting First Reading, Sound Ordinance # # # MINUTES VAIL TOWN COUNCIL MEETING April 15, 1997 7:31} P.M. A regular meeting of the Vail Town Council was held on Tuesday, April 15, 1997, in the Council Chambers of the Vail Mu~oa! Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston Ludwig Kurz Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tam Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation. There was none. Se~d on the agenda was the Consent Agenda which consisted of the following items: A. Approve the Minutes from the meetings of March 4 and 25, 1997. B. Ordinance No. 7, Series of 1997, second reading, an ordinance amending Section 15.02.030{C) of the Municipal Code of the Town of Vail to Provide for the Adoption of an Annual Elevator Inspection Fee. Paul moved to approve the Consent Agenda with a second from Sybill. A vote was taken and approved unanimously, 7-0. Agenda item number three was Ordinance No. 4, Series of 1997, second reading, an ordinance establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Applicant: Sonnenalp Properties, Inc., represented by Gordon Pierce. Mayor Armour read the title in full. Town of Vail Project Planner, George Ruther presented the item and referred to a memorandum prepared by the Community Development Department staff dated April 15, 1997, to the Vail Town Council and the memorandum dated April 14, 1997, to the Planning and Environmental Commission (PEC). On April 14, 1997, the PEC received the proposed changes to the applicant's request for the establishment of Special Development District No. 35, Austria Haus, located at 242 East Meadow Drive/on a part of Tract C, Block 5-D, Vail Village 1st Filing. G~e stated the ordinance had been modified since an earlier work session review to include a change to a condition pertam~ng to an exchange of land between the parties, and that the staff recommendation was for approval of Ordinance No. 4, Series of 1997, on second reading. George explained staff's analysis of the 9 criteria for an SDD and noted that PEC approval had been granted on April 14, 1997 with two conditions, 6-1, Galen Aashlen voting in opposition. Architect Gordon Pierce gave a detailed review of the project, and presented comparative photographs of existing buildings in the town, emphasizing the appropriateness of his design in the context of the surrounding buildings. He also presen#ed new design proposals, which had been changed pursuant to requests from the PEC. Loading and delivery plans were reviewed as well as a requirement to include an additional 16 on-site underground parking spaces. Mr. Pierce said the building's GRFA had increased slightly but didn't alter the overall size of the building from what was previously presented, and noted that the building had been moved back an additional 7 feet. Input was received from the following individuals: Local attorney, Ross Davis said that although the project was beautiful, the size of the proposed structure would be a 68% increase over what regular zoning ordinances would allow. Resident and longtime council member Tom Steinberg expressed his opinion that condominium units were not being redeveloped and felt that timeshare units would only compound the problem. He cautioned that the projec# was too mas a and in 20 - 30 years would need to be redeveloped. Mr. Steinberg noted that once the project was developed an~ld, the owners stood to make $9 million dollars, twice the going rate in Vail. Resident Jim Slevin expressed his concern over the mass and bulk of the building. Cynthia Thornburgh, an employee of the applicant, read a letter from Roger Lessman addressed to Mayor Armour, indicating a strong support for the Sonnenalp project. ~- Vail Town Council Evening Meeting Minutes April 15, 1997 .loe Stauffer was also concerned about the percentage of increased GRFA for the project Ken ~Ison, a Vail resident expressed his concern regarding an employee housing deed restriction associated with the project. Amy Cassidy said she felt the applicant had addressed all prior concerns of Council, and urged Council approval of the pro Gail Ferry felt the project fit comfortably on the site, was an enormous enhancement to Vail's retail experience, and stated the project should be judged on its own merit. She urged Council's approval far the project. Sue Dugan said she was in support of the project, but felt that there were miscommunications between Council and staff. Jim Lamont of the East Village Homeowners Associations suggested the developer to reapply for a rezoning on the property, as he felt the SDD process was inappropriate. Vail and Beaver Creek Realtor, Jacky Northbroker criticized the process the applicant had gone through, and expressed her support for the project. Vail resident Flo Steinberg noted her feeling of Council and staff miscommunications. She said she was opposed #o the project because of it's mass. Town Manager Bob McLaurin told Council members #hat discussions regarding the Sonnenalp project were initiated 8-9 months prior and that town staff had done an excellent job in bringing forward the best project for the site. Discussion among council members included: Altl~gh the design for the Austria Haus building was exceptional, Rob Ford said the Vail Town Council had never approved a building which departs so dramatically, a 91% increase, he said, from the underlying zoning. He felt that Council input was not received until very late in the process. Sybill too was concerned aver the extent the GRFA had increased from the underlying zoning, and stated she was disappointed that the project had come back larger. Paul Johnston said the size of the building seemed to fit nicely in the location, and that SDDs were designed to give the Town Council latitude in decision-making. If the process is to be redesigned, Johnston suggested consideration of a moratorium on SDDs during the interim. Ludwig Kurz said he thought the message was clear that there was a problem with potential precedent setting and was surprised to see the praject come back larger than before. He said that he could not in good conscience support the project. Kevin Foley agreed, and was expecting to see a scaled down version of the project at second reading. Mayor Armour said that he was very concerned about setting a precedent, and suggested a rezoning of the property mi be more appropriate. He said he blamed himself for Council not outlining their desires more specifically. Rob t en moved to deny Ordinance No. 4, Series of 1997, on second reading and Kevin Foley seconded the motion. Mike Jewett said he was baffled by the turn of events. He said he felt the applicant had addressed the seven conditions required, and if other council members had wanted the applicant to scale the project down, they should have been specific in making it a condition of approval. He then asked his fellow council members to reconsider their positions. Johannes Faesseler expressed his extreme disappointment . He said in 1984 Council approved an SDD for a building on the same site which was significantly larger than his project. He said that in denying the Austria House project future redevelopment was in jeopardy. Rob called the question with a second from Sybill. A vote was then taken to call the question which passed, 6-1, Mike Jewett voting in opposition. The motion to deny Ordinance No. 4, Series of 1997 on second reading was then voted on and approved 4-3, Mayor Armour, Paul Johnston, and Mike Jewett opposed. A short break was then taken and the meeting resumed at approximately 10:20 p. m. Fourth on the agenda was Ordinance No. 8, Series of 1997, second reading of an Ordinance Establishing a Traffic Offense for Failure to Provide a Complying Policy or Certificate of Self-insurance. To ttorney, Tom Moorhead presented the item, stating that at the direction of Council a proof of insurance ordinance ha~en prepared which was consistent with that provided in the State Model Traffic Code. Tom explained the purpose of the ordinance was to enable violations of this ordinance to be prosecuted in the Town of Vail Municipal Court, as opposed to County District Court. The staff recommendation was for approval of Ordinance No. 8, Series of 1997, on second reading. Sybill moved to approve Ordinance No. 8, Series of 1997 on second reading with a second from Paul. A vote was then 2 Vail Town council Evening Meeting Minutes April 15, 7997 taken and passed unanimously, 7-D. Item number five was a review of existing Gross Residential Floor Area (GRFA) policy and possible alternatives. Town of Vail Bnvironmenta! Health officer Russell Forrest arld Consultant Tam Braun presented the item and provided the following background: Th I Town Council had directed staff to evaluate the existing GRFA system and determine whether this is an effective anropriate tool for regulating mass and bulk when compared to other alternatives. The purpose of this presentation is to review the analysis for three alternatives to the existing GRFA policy for single family, duplex, and primarylsecondary type structures only. This presentation is intended to describe: how to implement each of these alternatives; what homes might look like under each alternative; and to identify considerations that would need to be evaluated for each alternative. On March 1 Dth, the PEC, in a 4-3 vote, recommended alternative 1 with several conditions. Staff would like to ask for Council's preferred alternative. Once Council decides on a preferred alternative staff will begin the implementation process. This could include additional research to answer questions relating to the preferred action and would include developing proposed code revisions. The following alternatives were then presented: Alternative 1 -Keep GRFA and allow Interior Modifications; Alternative 2 -Keep GRFA but do not include basement space; Alternative 3 -Eliminate GRFA, modify site coverage to ensure homes would not significantly increase in size. The staff had the following three recommendations: 1} Implement new design guidelines regardless of the preferred alternative; 2} Out of the three alternatives, staff is recommending Alternative 3 "Eliminate GRFA" and modify site coverage ~to prevent homes from becoming significantly larger; and 3) If Alternative 1 should be chosen, then staff recommends that it apply only to existing homes built before the date this policy would go into effect. Russell stated that the PEC recommendation was for Alternative 1, which would apply to future construction. Tom Braun stated that based upon input received from the community, the majority supported some form of Alternative 1, there was no support for Alternative 2, and limited support for Alternative 3. Those who commented on the issue and preferred Alternative 3 included Pat Dauphanias, Eric Larsen, Ken Wilson, Suzanne Dauphinaus, Ross Davis, and Sue Dugan. Ms. Dugan also presented the Colorado Department of Motor Vehicle's driver's license instruction book as an example of a simple and comprehensive guide for designing new GRFA guidelines. PEC member Diane Golden urged Council to follow the staff recommendation of implementing Alternative 3. Jim Lamont of the East Village Homeowners Association felt that after many years of using GRFA Alternative 1 would be a safer step. Mike Jewett moved to direct staff to look further into Alterna#ive 3. Paul Johnston seconded the motion. C d members discussed the alternatives, and most were not comfortable with getting rid of GRFA completely. Mike Jewe then called the question and a vote was taken, which failed, 3-4, Sybill Navas, Ludwig Kurz, Kevin Foley, and Mayor Armour voting in opposition. Sybill moved to direct staff to explore Alternative 1, and Ludwig seconded the motion. A vote was then taken and passed, 6-1, Mike Jewett voting in opposition. Item number six on the agenda was a report from the Town Manager. Bob Mcl.aurin said he had nothing to add. There being no further business, a motion was made by Sybill and seconded by Paul for adjournment. The meeting was adjourned at approximately 11:15 p.m. Respec y submitted, >! r Ro ert W. Armour, Mayor ATTEST: Holly McCutcheon, :Yawn Clerk Minutes taken by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) ~ Vail Town council lwvening Meeting Minutes Rpril 15, 1997 TOWN OF PAIL iouth Frontage Road il, Colorado 81657 MEDIA ADVISORY 970-479-2100 FAX 970-479-2157 April 16, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL i6 Work Session Briefs Council members present: Armour, Foley, Fard, Jewett, Johnston, Kurz, Navas --Austria Haus Site Visit and Discussion In preparation far the evening meeting, the Council reviewed the Austria Haus Speciai Development District proposal with the applicant. Please see evening meeting briefs far more details. --PEC Review During a review of Monday's Planning and Environmental Commission meeting, the Council heard a brief update on the Lionshead Redevelopment Master planning process which was presen#ed Monday during a joint meeting of the PEC and Design Review Board. In all, 173 ideas have been brainstormed by the public for improvement and/or changes to Lionshead. In early April, the ideas were presented at a public forum and published in the local newspapers for evaluation by the public. Preferences from more than 200 individuals were documented through the outreach. The information has now been categorized and is scheduled to be presented to the Town Council at the April 22 work session. There, the Council will be asked to review the materials and the Stage 3 alternatives analysis schedule and either forward the entire wish list items to the project team far more thorough evaluation or modify the list. In preparation for the meeting, Community Development Director Susan Connelly asked the Council to review a list of 20 items that appear to be of particular interest or concern to the public. For more information, contact Connelly at 479-2140. --Discussion of Locals Housing Purpose, Framework, Strategies and Priority Actions Senior Housing Policy Planner Andy Knudtsen presented an overview of proposed high, medium and low-priority actions for inclusion in the town's upcoming work . program for locals housing. In presenting the list of 1~ actions from which to choose, Knudtsen said he would return to the Council in another month to bring closure to the list. In the interim, he said the Council would hear a variety of other ideas regarding housing from the Vail Tomorrow process, Lionshead redevelopment process, the Eagle County housing policies, the Leadership Coalition and the annual TOV community survey. During discussion yesterday, the Council expressed interest in finding out haw it might facilitate completion of "the Ruins" project near Cascade Village. "The Ruins" (more) rya RECYCLED PAPER TOV Highlights/Adds development project, approved by the town in 1995, requires the developer to build 17 employee housing units in addition to its market-rate condominiums. The Council also stressed the importance of maintaining the 198 rental housing units at Timber Ridge for the future. For more information, contact Knudtsen in the Community Development Department at 479-2440. --Information Update Updates included: notification of a liquor license application for ~La Cantina; a report from the Colorado Geological Society regarding the E3ooth Falls rock fall is forthcoming; the' annual TQV employee breakfast is April 17; Vail Tomorrow community conference is April 16 and 17. --Other At the suggestion of Kevin Foley, the Council agreed to place the parking-pay-in-lieu program on an upcoming council agenda for discussion. The discussion will include the program's purpose and how the policy is to be applied. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation There was no citizen participation. --Consent Agenda The Council voted 7-0 to approve the meeting minutes of March 4 and March 25 and an ordinance amending the Municipal Code to provide for the adoption of an annual elevator inspection fee. --Austria Haus Special Development District After ,hearing testimony from the applicant and nine other members of the audience, the Council voted 4-3 (Jewett, Johnston, Armour against) to deny second reading approval of a Special Development District (SDD) for the Austria Haus. an March 25, the Council voted 5-2 (Ford and Armour against) to approve the redevelopment on first reading with seven conditions. Last night, Councilmembers Navas, Kurz and Foley said they thought those conditions would result in a smaller building. It didn't. In complying with the conditions, including one to require 16 additional parking spaces to be placed underground on-site, Gordon Pierce, representing the applicant (Sonnenalp Properties), said the building's GRFA (gross residential floor area) grew slightly, but didn't alter the overall size of the building from what was presented previously. Pierce spent most of his presentation emphasizing the appropriateness of his design in the context of the surrounding buildings. However, Councilman Rob Ford said it would be more appropriate to evaluate the proposal in the context of how it relates to the underlying zoning for the site. Never, he said, has the Town Council approved a building which departs so dramatically from the underlying zoning. The greatest historical departure, he said, has [been a 33% increase in building size gran#ed to the Vai! Athletic Club, (more) TOV Council Highlights/Add2 . whereas the Austria Haus proposes a 91 % increase.. Ford said the town should "hold the line on overdevelopment." In voting against the motion to defieat the SDD, Councilman Michael Jewett said he was baffled by the turn of events. He said he felt the applicant had addressed the seven conditions required previously. And if other councilmembers had wanted the applicant to scale the project down, they should have been specific in malting it a condition of approval. He said it wouldn't be fair to turn the project clown since the applicant had met the conditions. Also last night, Mayor Bob . Armour said he put the blame on himself for not facilitating clarification from the council at the beginning of his term regarding redevelopment limits that could be used as a framework for staff. Most Councilmembers said they wanted to rework~the SDD process so applicants wouldn't find themselves in a position of denial on second reading. But Councilman Pau! Johnston said SDDs are designed to give the Town Council latitude in decision-making. If the process is to be redesigned, Johnstar~ suggested consideration of a moratorium on SDDs during the interim. The Austria Haus redevelopment proposal included 22 member-owned fractional fee club units with 21 lock-off units, plus 28 hotel rooms, an on-site manager's residence, and 4,649 square feet of new commercial retail space. For additional details, please contact George Ruther in the Community Development Department at 479-2145 or watch the gavel-to-gavel coverage of the meeting on Channel 5 Vail Valley Community Television. Call 949-5657 far a schedule listing. --Ordinance No. 8, Proof of Insurance The Council voted 7-0 on second reading to approve an ordinance establishing failure to provide a certificate of insurance as a municipal traffic offense. The ordinance allows violators to be cited in municipal court rather than county court. Municipal Judge Buck Allen and Vail Police Chief Greg Morrison had recommended the action. For more information, contact Town Attorney Tom Moorhead at 479-2107. --GRFA (Gross Residential Floor Area) By a vote of 6-1 (Jewett against), the Council directed staff to explore the impacts of having time limits for what has become known as "option 1" in the GRFA discussion: Keep GRFA, but allow far development of interior space in existing homes. The Council had directed staff to evaluate the existing GRFA system and determine if it is an appropriate tool #or regulating mass and bulk when compared to other alternatives. Two other alternatives were evaluated. Option 2 would keep GRFA, but would not count basement space. Option 3 would eliminate GRFA. During public input last night, most of those who spoke encouraged the Council to select option 3, saying it would simplify the system without abuses in mass and bulk. For mare information, contact Russell Forrest in the Community Development Department at 479-2146. (more) TOV Council HighlightslAdd3 UPCOMING DISCUSSION TOPICS Aprii 22 Work Session DRB Review Report on Vail Tomorrow Conference Year-end Financial Report European TourlSlide Show on Iroading & Delivery Review Sound Ordinance Berry Creek Fifth Multi-Purpose Building Apri129 No Meeting May 6 Work Session PEC Review Eagle County Housing Policies Site Visit & Discussion, Gasthof Gramshammer Nonconforming Use May 6 Evening Meeting PECIDRB Review Joe Russell 15 Year Anniversary # # # .A c: • • TOWN OF PAIL Guth Frontage Road VZtTl, Colorado $1657 970-~79-2100 FAX' 970-479-2157 MEDIA ADVISORY April 23, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR APRIL 22 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Sound Review Ordinance During a discussion of the amplified sound ordinance in preparation far the upcoming summer season, the Council directed staff to schedule a work session in June to visit . with the 96 amplified sound permit holders and others impacted by noise in the commercial core areas. The upcoming discussion will address issues such as: • appropriate decibel levels; • the appropriateness of exterior amplified "canned" sound in which no other ancillary activities occur; • how to ensure interior sound doesn't extend beyond the premise location after 10 p.m. due to open windows and doors. During an overview yesterday, Town Attorney Tom Moorhead said two citations were issued during last summer's "sound season." One was issued to Pepi's and the other to the Red Lion~as a result of readings in excess of the permitted decibel levels. The matters were resolved in Municipal Court by deferred judgments. As a result of several problems last summer in which interior sound emitted from open windows and doors after 10 p.m., Moorhead suggested modifying the noise ordinance to include within the definition far "exterior amplification" any amplification which is interior but permitted to extend beyond the premise location due to open windows and doors. The recommendation will be discussed in more detail at the June work session. The town's sound consultant, Howard McGregor of Engineering Dynamics in Englewood, CO, also will be asked to attend the meeting. Comments from the audience yesterday included . representatives from Gorton's who said they oftentimes close their windows to minimize neighborhood impacts. The Gorton's representatives also asked Councilmembers not to reduce the current decibel levels outlined in the ordinance, saying it would be difficult to measure because of conflicts with ambient sound. Also, Jim Lamont of the East Village Homeowners Association thanked Moorhead for his leadership in reducing the contentiousness of the issue over the last two years. As a result, Lamont said there is more respect among those who are impacted and mare equitable enforcement. (more) rya RECYCLED PAPER TOV Council Highlights{Adds ) --Year-End Financial Report Finance Director Steve Thompson presented the year-end financial report far 1996, Overall, he said the town is in gaud financial shape with healthy fund balances. Also, he said sales tax growth of 4.7 percent over 1995 was comparable to other area ski resorts. Overall, the town's revenues exceeded the 1996 budget by 7.45 percent and exceeded the 1995 revenues by 6.18 percent, which is close to twice the inflation rate. Town Manager Bob McLaurin said the Lawn may have turned the corner on sluggish sales tax collections due to the work of the Community Task Force in creating joint marketing programs to boast non-peak periods. Councilman Kevin Foley asked far an update on the "park free after 3" program which was initiated March 1 through April 2Q this year. Thompson said parking revenue collections were down $96,OOQ during the six-week program compared to the previous year, while transactions were up ~1 percent. A detailed analysis and discussion of the parking program has been scheduled for the July 8 work session. Far a copy of the year-end report, please call 479-2115. --Information Update Councilmembers were invited to join Andy I~Cnudtsen, senior housing policy planner, on a tour of the Commons development this week or on May 6. Also, Councilmembers were informed that a lease between the town and a new restaurant in the Transportation Center, La Cantina, has not been signed. La Cantina has applied for a liquor license on the premises, However, the license application cannot be presented by the Liquor Board until a lease has been signed. In addition, Jonathan White, from the Colorado Geological Society, will present a report on the Booth Falfs rock fall at the May 6 warksession meeting. --Loading and Delivery Update Councilman Ludwig Kurz, Tawn Manager Bob McLaurin and Public Works(fransportation Director Larry Grafei presented a slide show representing -examples of loading and delivery techniques in Europe. The three, along with Police Chief Greg Morrison, traveled to Sestriere, Italy in January to view the World Alpine Ski " Championships. From there, they visited eight other pedestrian villages in Italy, Austria and Switzerland to learn more about loading and delivery methods. Examples include the use of small carts, underground transportation systems and underground tunnels. Yet their findings illustrated no true pedestrian villages in Europe, McLaurin said. The slide show will be taken on the road soon as part of a citizen involvement effort to reach consensus on a long-term solution to Vail's loading and delivery issues, McLaurin said. That work began earlier this month with a series of focus group discussions in which participants were asked to define the magnitude of the problem. In presenting the focus group findings, Larry Grafel said there was agreement on components of the problem {noise, size of trucks and vehicle speeds) and agreement that the current system should be tweaked. However, he said there was disagreement on the magnitude of the problem. Counciimember Sybill Navas, who participated in one of the focus groups, said most participants reacted from a personal perspective rather than (more) TOV Council Highlights(Add2) taking an overall view of Vail's future success. Councilmember Paul Johnston advocated limiting the size of the trucks as a possible next step. Jim Lamont of the East Village Homeowners Association said the town should provide leadership in addressing along-term solution. Loading and delivery has been an ongoing issue since Vail's founding, Grafel said. A Vail Transportation Master Plan, released in 1993, suggested ashort-term plan along with further analysis of five alternatives fora long- term solution. Those include: subsurface tunnel system; small vehicular subsurface tunnel system; close-in centralization; remote centralization; and decentralization. McLaurin said the town was prepared to work with the community during the summer to make some headway an a long-term solution. For a copy of the focus group summary, please call 479-2115. --Vail Tomorrow Conference Update Town Manager Bab McLaurin provided a brief update on the Vail Tomorrow Conference which resulted in the endorsement of 40 actions, many of which will be presented to the Tawn Council for consideration. Please refer to the news release issued April 18 for more information. --Seibert Circle Design Development . The Council agreed to move forward with a recommendation by the Art in Public Places (AIPP) Board to host a dialogue between artist Jesus Moroles, Pete Seibert and other members of the community regarding the Seibert Circle art project. Although Councilman Paul Johnston said the effort would probably prove to an exercise in futility, others, including Councilmembers Sybill Navas, Ludwig Kurz and Kevin Foley remained optimistic that a compromise could be reached. Moroles will return to Vail on April 29. For more information, contact Nancy Sweeney, AIPP coordinator, at 479- 2344. --Berry'Creek 5th Site Use In preparation for an upcoming meeting of the Eagle County Recreational Authority (Berry Creek Fifth), the Council agreed to offer to share the cost of retaining a consultant to work on a plan for upgrading the site's equestrian facilities, including the passibility of amulti-purpose building, with the other landholders. Also, Paul Johnston, the Council's representative an the authority, will probe the authority's interest in moving forward with construction of a spur road to access the property, estimated at $155,000. When Johnston asked if the Town of Vail was interested in contributing to the spur road, reaction from the Council was mixed. While Johnston, Michael Jewett • and Ludwig Kurz favored acost-sharing approach, Sybill Navas, Rab Ford and Bob Armour said they were concerned the action would provide minimal direct benefit to Vail. (more) T4V Council Highlights{Add3) --OtherlAustria Haus Prompted by a letter from developers of the Austria Haus notifying the town of their . intention to reapply far a redevelopment.praposai, Councilmembers were asked to give direction to town staff regarding parameters for the project. Council direction included: limiting the height of the building to 4$ feet; adhering to the creekside setbacks; retention of 10,100 sq. ft. of accommodation units; retention of 4,6~F9 sq. ft. of retail space; reducing the mass of the building by eliminating 5,000 sq. ft. of the gross residential floor area {GRFA); and a rework of the loading anal delivery plan. George . Ruther, town planner, told the Council yesterday that two applications had been flied: one far a Special Development District; another far a rezoning to a new zone district called PA-1. At the suggestion of Councilman Rob Ford, the Council agreed to hear the pros and cons of each application method at the May 6 work session. Following the presentation, the Council will determine which application--SDD or rezoning--it will review. After that, the application will be heard by the Planning and Environmental Commission an May 19 with corresponding updates to the Town Council. Councilmembers said they doubted the development review process would be completed by June 22 as the developers have asked. They said their decision-making authority shouldn't be impacted by such a deadline. For mare information, contact George Ruther in the Community Development Department at 479-2145. . --Council Reports Kevin Foley agreed to follow up on a meeting next week regarding the Beaver Creek Performing Arts Center. Foley also said the Transportation Authority discovered it had ended service to Beaver Creek prematurely at the end of ski season, leaving same people who work late stranded during the transition in service. Michael Jewett asked for information regarding an initiative petition effort by the East Village Homeowners Association in the Fall of 1993. The group failed to collect the necessary signatures to petition the town to significantly alter the Special Development District process by requiring a vote of the people under certain circumstances. Ludwig Kurz passed along some compliments to the town. He said people have noticed an improvement in the collection of trash along the interstate and frontage roads. Also, he said the West Vail Interchange construction meetings with the neighborhood appear to be going well, Kevin Foley asked that an employee suggestion to include the Town Council more fully in employee recognitions be pursued, possibly In the form of an annual event. Bob Armour reported on his attendance at the Vaii Tomorrow community conference and the night skiing meeting hosted by Vail Associates. (mare) TOV COUNCIL HIGHLIGHTS(ADD4) UPCOMING DISCUSSION TOPICS ~' April 29 No Meeting May 6 Work Session PEC Review Eagle County Housing Policies Site Visit and Discussion of Gasthof Gramshammer Change of Nonconforming Use Public Works Housing Project SDD & PA-1 Zone District Discussion Jonathan White Booth Falls Report May fi Evening Meeting Gasthof Gramshammer Request for Change of Nonconforming Use Lionshead Wish List and Introduction of Stage 3 May 13 Work Session PEC/DRB Review . Joe Russell 15 Year Anniversary # # # MINUTES VAIL TOWN COUNCIL MEETING May 6, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, May 6, 1997, in the Council Chambers of the Vail ic~pal Building. The meeting was caAed to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT Rober# W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Michae! Jewett Paul Johnston (arrived at $ p.m.) Ludwig Kurz Rob Ford Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Dick Peterson, a resident of West Vail, appeared before the Council to ask for the town's help in expanding insurance coverage for atown-owned lot adjoining Buffeter Creek Park. The land, acquired by the #awn last year, has been used for years as an informal dirt track for mountain bike riders. After some initial research, Peterson said he was having difficulty working out a way to obtain insurance coverage for the bikers on his own and suggested the town expand its insurance coverage. The Council directed staff to research the matter. BiR'FIeiSCher of Vail Run presented a list of several recommended improvements including: working mare cooperatively with the Colorado Department of Transportation to improve graveling on the North Frontage Road in the wintertime; pulling weeds from the I-70 underpass retaining walls during the summer; adding benches in the winter for guests waiting to be picked up by private van carriers in Lionshead; and adding another pay phone at the Vail Transportation Center. Item number two on the agenda was the First Amendment to Development Agreement for Vail Commons. Town Attorney, Tom Moorhead presented the item and stated the intent of the amendment was to extend the date for completion of the Commercial Component, including the Supermarket and Day Care Component until no later than September 1, 1997. Several items were stated far causing the delays, such as survey discrepancies, extreme weather in October, 1996 and April, 1997 and difficulties in receiving material deliveries and engineer design failure. During discussion, Councilman Michael Jewett continued to voice his opposition to the project. The current schedule is as follows: supermarket opening by May 21; the exterior components of the adjoining retail rental areas completed by June 15; employee housing units completed by June 30; and completion of the day care component by June 30. After further discussion, Sybill Navas made a motion to approve the amendment and Ludwig Kurz seconded the motion. The Council voted 5-1 (Jeweft against) to amend the development agreement between the Town of Vail and City Market by extending the comple#ion date of the commercial component from July 1, 1997, to September 1, 1997. The third item on the agenda was the reading of Ordinance No. 9, Series of 1997, an Emergency Ordinance Amending Tit '6, Signs to Allow for Temporary Signage and a Special Review Process for Temporary Signage Because of the Wail Interchange Roundabout Construction. Mayor Armour read the title in full. Town of Vail staff members Larry Grafei, Greg Hafl, Pam Brandmeyer and Dirk Masan presented the item, stating that they had been contacted by merchants in the West Vail area advising of the impacts experienced in doing business due to the roundabout construction. ft was fell that allowing temporary Signage during this period would help mitigate these effects being experienced by the merchants. Paul Johnson made a motion to approve Ordinance No. 9, 1997, as an emergency ordinance. Ludwig Kurz seconded the motion. The Council voted 6-0 to approve an emergency ordinance #hat allows for the placement of temporary on-site signs, banners, etc., for businesses directly impacted by the West Vail roundabout construction. The measure, which includes a waiver of the town's sign application fees, becomes effective immediately and extends to Nov. 1, 1997. Fourth on the agenda was an appeal of an administrative decision determining that the Vail Run tennis bubble, located at 1000 Lionsridge Loop (Vail Run) was a seasonal structure. Town of Vail Planner, Dominic Mauriella presented the item to the Council, stating that the staff had determined this bubble to be a seasonal structure, and should be removed during the summer months. The issue had surfaced when the applicant applied for an amendment to a Special Development District to allow the current tennis courts to be converted to other recreational uses. Larry Eskwith, attorney for the applicant, addressed the Council. The applicant, Biil Fleischer-Vail Run Operations Manager was also present. Mr. Fleischer stated his reasons for allowing the bubble to remain in place year-round. Sybill Navas made a motion to overturn the staffs decision to remove the bubble, as it was a recreational structure and had been in place for 20 years. Mike Jewett seconded the motion. Mr. Eskwith stated he would like to present his case to the Council, in the even# the rea~t was denied. After further discussion, a vote was taken and the motion passed unanimously, 0-0. Fifth on the agenda was the first reading of Ordinance No. 10, Series of 1997, an ordinance amending Ordinance No. 7, Series of 1995, an ordinance amending Special Development District No. 5 to remove language requiring recreational amenities to be tennis facilities, Mayor Armour read the title in full. Town Planner Dominic Mauriello presented the item and provided the following background: The applicant is requesting to remove the language requiring that the recreational amenities be tennis facilities so that other recreational uses can be substituted for the tennis courts. Specifically, the 1 applicant is requesting that the two covered tennis courts be converted to other recreational uses as permitted in the Accessory Uses section of this ordinance. Section 6(D} 1 of the ordinance (page 5), provides for accessory uses: 1. Indoor and outdoor recreational facilities, including, but not limited to, swimming pools, tennis courts, handball, and squash courts and similar recreational facilities. T~EC, at its April 28, 1997 meeting, recommended approval (unanimously) of the proposed major amendment subject t following conditions: 1. That any proposed changes to non-enumerated "recreational uses" will be evaluated by the staff as a minor amendment to the SDD and be subject to the 9 SDD review criteria. 2. That any future "recreational use" shall be available to the general public. The above conditions had been incorporated in the proposed ordinance, and the Staff recommendation was for approval of Ordinance No. 10, Series of 1997, on first reading. Discussion followed and it was agreed that all references to tennis courts only be removed and new language inserted to be include other recreational uses. Paul Johnston made a motion to approve Ordinance No. 10, Series of 1997, of first reading and Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The sixth item on the agenda was an update on the Lionshead Redevelopment Master Plan. Director of the Town of Vail Community Development Department, Susan Connelly presented the item along with Town Manager, Bob McLaurin and Consultant, Ethan Moore, and provided an update on the Lionshead redevelopment master plan. Staff reported on Stage Two "Wish List" Submittals and introduced Stage Three: Alternatives Analysis and Selection of Preferred Alternative. Council members were asked to: 1 }approve or modify the list of "Wish List" items to be analyzed in Stage Three, and 2} approve or modify the proposed Stage Three process and schedule. The staff recommendation was for a~val of both. During public discussion, Lucian Layne, apart-time resident of Vantage Point condominiums, asked the Council to remove "wish list" item 153 because, in his words, it would be like giving out a blank check. Response 153 suggests, among other things, rezoning the Lionshead parking structure to allow for a wide variety of uses of bath private and public natures. David Corbin, representing Vail Associates, Rob Levine of Antler's Lodge, and Phil Holbert, also apart-#ime resident of Vantage Point, urged the Council to retain al wish list items for additional review. Corbin and the others disputed Layne's reasoning that response 153 is inappropriate, reminding the Council that a master plan is not an approval far any particular development concept. Following up on Corbin's comment, Levine said he hoped the master plan blueprint would include creative incentives for redevelopment so actions could be undertaken within the next five years rather than 10 or 15 years down the road. Step three of the process will include studies on physical feasiE~ility and qualitative analysis of the 173 ideas, marketlfinancial feasibility and designation of public view corridors, if any. Ludwig Kurz made a motion to approve the fist of "Wish List" items to be analyzed in Stage Three and to approve the proposed Stage Three process and schedule. Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The seven#h item on the agenda was a request for a change of non-conforming use of the Gasthof Gramshammer Underground Parking Structure. Town of Vail Planner, George Ruther presen#ed the item and provided the following background: Pursuant to Section 1$.64.080 {Change of Non-conforming Use) of the Municipal Code of the Town of Vail, the applicant, Pepi Gramshammer, represented by Kurt Segerberg, is requesting a change of non-conforming use. The ap~nt proposes to remove an existing legal non-conforming surface parking area at the Gasthof Gramshammer in th mmercial Core I Zone District, and subsequently replace itwith anon-conforming underground parking structure. George further explained that on April 14, 1997, the PEC upheld an appea{ of an administrative decision regarding the applicant's proposal, finding that, "A private and public unstructured (surface} off-street vehicle parking is a different land use than private and public structured {undergroundlenclosed} off-street vehicle parking," and, therefore, the property must be brought into compliance with the development regulations prescribed in the Municipal Code, or a change of non- conforming use must be approved by the Vail Town Council The staff of the Community Development Department recommended the Council approve, with conditions, the applicant's request for a change of non-conforming use at the Gasthof Gramshammer to allow for the construction of an underground (structured) parking area. During discussion, the applicants told of the many advantages the changes would make to the pedestrian area, including elimination of snow removal operations (the driveway would be heated), improved ambience at the Children's Fountain, noise reductions and increased control of the lodge's parking operations. Sherry Dorward,-from Design Workshop, presented computer-simulated drawings showing the aesthetic improvements. Tom Steinberg, a former council member, s#ated his strong support far the request. Steinberg also asked Council to create cone-foot-wide public easement between the parking structure and Gore Creek to complete the streamwalk from the Covered Bridge park to the Gare Creek Promenade and International bridge. In response, Pepi Gramshammer, the applicant, said he would not agree to such a condition and would not build at all if this were aftached to his approval. Pepi further stated that he couldn't run a hotel wi#hout parking and in order to compete with other properties, he had to supply additional amenities. He also stated years ago the pay-in-lieu fee was $3,000. He said presently the fee was almost $17,000, which he felt was rid~us. A motion was made by Sybill Navas to approve the request with the conditions as recommended by staff (see attached memorandum). Mike Jewett seconded the motion. Paul Johnston questioned specifying the number of spaces at all and felt this should be hammered out in the next phase{s) of the approval process for the entire project. Paul indicated this was a drastic departure from CCI 2 r~strietionslrequirements and should be left to the PEC. Ludwig Kurz indicated given the pedestrian nature of the village, he would like to see the number of spaces removed at this point. The Cauncii voted 5-1 (Johnston opposed) to approve the removal of the existing legal non-conforming surface parking area at the Gasthof Gramshammer and subsequently replace it with anon-conforming underground parking structure, The eighth item on the agenda was the Town Manager's Report. Bob McLaurin updated the Council on the Public Works s onal housing proposal. He said that the costs were still being developed, but expressed frustration that costs c~nue to increase. He indicated once the final numbers are developed, the staff would evaluate them and develop a recommendation as to how to proceed. This could include proceeding with the project or looking at other alternatives for addressing the town's seasonal housing needs. Mike Jewett asked how much had already been spent to this point, and Bob responded around $30 - $40,000, for plans that could still be used at a Eater point in time. He also indicated that regardless of whether the Town decides to move ahead with the proposed project, expenses to change the tunnel geometries, install the sidewalk through the tunnel, complete storm sewer site work, re-pave, etc., would probably cost the town $500 - $600,000 anyway and probably should be done_ The question was raised about reducing the number of units, and council members agreed that decision would only increase the cost of the units. Bob encouraged council members to register for the annual CML conference to be held in Snowmass June 24 - 27, ~ 997. There being no further business, a mo#ion was made to adjourn. The meeting was adjourned at approximately 10:50 p.m. Respeetfufl submitted, L Robert W. Armour, Mayor SST: Holly cCutcheon, Town Clerk Minutes prepared by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) i 3 TOWN OF VA~L 7~:uth Frontage Road Vet ,Colorado 81657 970-479-2100 FAX 970=479-2.157 MEDIA ADVISORY May $, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 6 Work Session Briefs Council members present: Armour, Foley, Jewett, Kurz, Navas --Site Visit and Discussion Gasthof Gramshammer Underground Parking Structure In preparation for the evening meeting, the Council visited the Gasthof Gramshammer lodge in Vail Village to learn more about a change of non-conforming use request. Please see evening meeting briefs for more information. --Eagle County Housing Policies The Council heard a presentation from Eagle County's David Carter regarding a list of recommended housing policies and action steps drafted by the county's Housing Task Farce. In asking for input on the document, Carter's appearance yesterday was the last of seven presentations to municipalities within the county. From there, the document will be reviewed and/or modified by the County Planning Commission, the Eagle County Board of Commissioners and back to the Planning Commission for adoption. After. that, Carter said he will ask for endorsement by the municipalities. During public discussion, Rachel Lenz, representing the Vail Tomorrow Affordable Housing Team, read a statement of endorsement for inclusionary zoning and other actions recommended in the county's draft. Lenz said the Vail Tomorrow group is willing to help in any way it can to support the actions. Also speaking yesterday was Sue Dugan of the Intermountain neighborhood who wondered if redevelopment of a single family house would trigger an inclusionary zoning approach as proposed, while Rob Levine of the Antler's in Vail said the $60,000 median household income figure contained in the draft may seem like a misleading figure because of the definition of "household," which includes roommates. Former Councilmember Tom Steinberg suggested requiring an employee housing unit for all "trophy" homes above a certain square footage. Other speakers included Chris Hancock of FirstBank who expressed her bank's interest in creative financing and Ann Esson of Vail who encouraged the Council to consider applying the housing suggestions within the Lionshead redevelopment plan. Counciimember reaction to the plan included the following: Sybill Navas applauded the County for taking the lead on a county-wide plan that would make the policies more equitable from one municipality to the next. She said she Piked a provision for a caretaker requirement (mare) rya RECYCLED PAPER T4V Council HighlightslAdd 1 for larger homes and recommended that pay-in-lieu fees associated with a housing policy be less desirable than other options. Ludwig Kurz also suggested limiting the option far pay-in-lieu fees, saying the intent is to receive a housing product. He said he also liked the direction of the plan coming from the county to the municipalities. Kevin Foley said he was eager to see endorsement and implementation of the plan. Michael Jewett said he favored allowing square footage incentives for those willing to add employee housing units to their properties. Jewett also advocated using the Berry Creek Fifth property for housing, as well as utilizing a portion of the Real Estate Transfer Tax for housing. Bob Armour suggested downplaying the possibility o#~ working with the Bureau of !-and Management or the U.S. Forest Service on a housing partnership, saying the likelihood for such a project~is very slim. Armour also wondered where the funds for the proposed countywide housing trust fund would come from. Far example, If Vail were to return its ~ 5°I° share of the 1 % county tax (one of the suggested possibilities), Armour said that kind of money, about $448,Q00, could probably be put to better use if spent within the town. Carter said he'll be sending a letter to the town managers soon to ask them to begin discussing potential funding ideas within their respective municipalities. The Vail Tawn Council will take up the pausing discussion again in June when it considers a housing action plan proposed by Andy Knudtsen, the town's senior housing policy planner. For more information, contact Knudtsen at 479-2440. --Booth Falls Update After hearing a report from Jonathan White of the State Geological Survey on the rockfall hazard at the Booth Falls Condominiums, the Council directed staff to work with the condominium association to prepare a cost estimate on several mitigation approaches recommended by White. One approach would be the construction of an impact barrier similar to one built near the Hanging Lake rest area in the Glenwood Canyon. Town Manager Bob McLaurin said the condominium property owners should be assisted by the town similarly to tha# which was given during construction of the Bootp Creek-berm in 1989-90. At teat time, the town facilitated creation of a special improvement district. In his report to Council, White recalled the March 26 rockfall 'which caused extensive damage to one of tpe condo units and emphasized the need for additional protection. During an aerial inspection, he said he saw several loose rocks on the slopes and rock features with questionable long-term stability. He reiterated that rockfalls of similar magnitude will continue at the site with the passibility of serious life-threatening incidents continuing once every three years. Representing the condominium association, Gerry Greven said the property owners would like to get something constructed this fall to protect teem during subsequent spring seasons. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Austria Haus Redevelopment After hearing the pros and cons of a Special Development District (SDD) approach versus a rezoning approach for a second attempt at a redevelopment proposal for the Austria Haus, Councilmembers unanimously #avored the 5DD and directed the applicant to move forward with a new application. Town Attorney Tom Moorhead had recommended the SDD approach, saying i# was an appropriate redevelopment tool for (more) TOV Council HighlightslAdd 2 the town, while Jim Lamont of the East Village Homeowners Association asked the town to select a rezoning approach that he said would allow for a more fair and ~~ equitable treatment of properties. Other audience comments came from Rob Levine, a former councilmember, who favored the SDD process; attorney Jay Peterson, who also favored SDD, saying the rezoning approach would only create a "bland" community; former councilman Tom Steinberg who urged caution in using SDDs so as not to "kill the golden goose"; Sue Dugan, a community activist, who said she agreed with the common sense approach advocated by Tom Moorhead; Greg Moffet, chairman of the Planning and Environmental Commission, who said adding a "human factor" to the SDD decision-making process makes the development better; and John Schofield of the Planning and Environmental Commission who said that although the SDD could use some fine tuning, it is the right tool. Council members agreed the process should be improved to allow input on parameters up-front before the project is designed. As for the Austria Haus, next steps in the process include a work session with the Planning and Environmental Commission on May 19 and a final review on June 9. The Austria Haus development proposal will be reviewed by the Vail Town Council following the PEC's review. For more information, contact George Ruther in the Community Development Department at 479-2145. --Information Update The Council agreed to add its parking pay-in-lieu discussion to its June 3 work session. --Council Reports Ludwig Kurz complimented the business and neighborhood representatives who continue to attend the Monday West Vail Interchange meetings. He said the dialogue has been well-received. Kevin Foley toured the new Beaver Creek Performing Arts Center and shared concerns expressed by several community groups, such as Friends of the Dance, about affordability of the venue. He also said a rail feasibility study for the abandonment is progressing. Foley also asked that the Council use the afternoon work session to answer any questions about ordinances or issues that will be heard at the evening meeting later in the day. --Other Ludwig Kurz said he would be inviting the Council to join him for a tour of the Beaver Creek Arts Center. Evening Session Briefs Council members present: Armour, Foley, Jewett, Johnston, Kurz, Navas --Citizen Participation Dick Peterson, a resident of West Vail, appeared before the Council to ask for the town's help, in expanding insurance coverage for atown-owned lot adjoining Buffehr Creek Park. The land, acquired by the town last year, has been used fior years as an informal dirt track for mountain bike riders. After some initial research, Peterson said he was having difficulty working out a way to obtain insurance coverage for the bikers (more} TOV Council Highlights/Add 3 an his awn and suggested the town expand its insurance coverage. The Council directed staff to research the matter. Bill Fleischer of Vail Run presented a list of several recommended improvements including: working more cooperatively with the Colorado Department of Transportation to improve graveling on the North Frontage Road in the wintertime; pulling weeds from the 170 underpass retaining walls during the summer; adding benches in the win#er for guests waiting to be picked up by private van carriers in Lionshead; and adding another pay phone at the Vail Transportation Center. --Vail Commons Development Agreement The Council voted 5-1 (Jewett against) to amend the development agreement between the Town of Vail and City Market by extending the completion date of the commercial component from July 1, 1997, to September 1, 1997. The request was made following several unanticipated delays aver the course of construction. The current schedule is as follows: supermarket opening by May 21; the exterior components of the adjoining retail rental areas completed by June 15; employee housing units completed by June 30; and completion of the day care component by June 30. During discussion, Councilman Michael Jewett continued to voice his opposition to the project, which resulted in his vote against the extension. For more in#armation, contact Town Attorney Tom Moorhead at 479-2107. --Emergency Ordinance To Allow for Temporary Signage in West Vail The Councii voted 6-0 to approve an emergency ordinance that albws for the placement of temporary on-site signs, banners, etc., for businesses directly impacted by the West Vail roundabout construction. The measure, which includes a waiver of the town's sign application fees, becomes effective immediately and extends to Nov. 1. Several merchants had requested the action to help increase visibility of the West Vail business district during the summer-long construction. Far more information, contact Pam Brandmeyer, assistant town manager, at 479-2113. --Vail Run Tennis Bubble Appeal The Council voted 6-0 tQ overturn a sta#f decision interpretation that found the Vail Run tennis bubble to be a seasonal structure, thus, requiring removal of the bubble during the summer months. Instead, the Council found the bubble to be a recreational structure that could remain standing'year-round. The issue surfaced when the applicant applied for an amendment to a Special Development District to allow the current tennis courts to be converted to other recreational uses. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Amendment of Special Development District #5 Vail Run and Simba Run) The Council vo#ed 6-0 on first reading to amend the SDD to allow the Vail Run tennis bubble to be converted to other recreational uses. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Lionshead Redevelopment Master Plan After hearing an update on the Lionshead redevelopment master plan, the Council (more) TOV Council HighlightslAdd 4 voted 6-0 to forward all 173 citizen-based "wish list" ideas to the consultant, Design Workshop, for addi#ional analysis. The Council also voted to approve a process and citizen participation schedule far step three of the five-step process: "Alternatives Analysis and Selection of Preferred Alternative." During public discussion last night, Lucian Layne, apart-time resident of Vantage Point condominiums, asked the Council to remove "wish list" item 153 because, in his words, it would be like giving out a blank check. Response 153 suggests, among other things, rezoning the Lionshead parking structure to allow for a wide variety of uses of both private and public natures. David . Corbin, representing Vail Associates, Rob Levine of Antler's Lodge, and Phii Holbert, also apart-time resident of Vantage Point, urged the Council to retain all wish list items . for additional review. Corbin and the others disputed Layne's reasoning that response . 153 is inappropriate, reminding the Council that a master plan is not an approval for any particular development concept. Following upon Corbin's comment, Levine said he hoped the master plan blueprint would include creative incentives for redevelopment so _ actions could be undertaken within the next five years rather than 10 or 15 years down the road. Step three of the process will include studies on physical feasibility and qualitative analysis of the 173 ideas, market/financial feasibility and designation of public view corridors, if any. For more information, contact Susan Connelly in the Community Development Department at 479-2140. --Gasthof Gramshammer Underground Parking Structure The Council voted 5-1 (Johnston opposed} to approve the removal of an existing legal non-conforming surface parking area at the Gasthof Gramshammer and subsequently replace it with anon-conforming underground parking structure. During discussion, the applicants told of the many advantages the changes would make to the pedestrian area, including elimination of snow removal operations {the driveway would be heated), improved ambience at the Children's Fountain, noise reductions and increased control of the lodge's parking operations. Tom Steinberg, a #ormer councilmember, stated his strong support for the request. Steinberg also asked Council to create aone-foot-wide public easement between the parking structure and Gore Creek to complete the . streamwalk from the Covered Bridge park to the Gore Creek promenade and International bridge. In response, Pepi Gramshammer, the applicant, said he would not agree to such a condition. For more information, contact George Ruther in the Community Development Department at 479-2145. --Town Manager's Report Bob McLaurin updated the Council on the Public Works seasonal housing proposal. He said that the casts were still being developed, but expressed frustration that costs continue to increase. He indicated once the final numbers are developed, the staff would evaluate them and develop a recommendation as to haw to proceed. This could include proceeding with the project ar looking at other alternatives for addressing the town's seasonal housing needs. McLaurin also encouraged Council to register for the annual Colorado Municipa League Conference to be held in Snowmass, June 24-27. (more} TOV Council HighlightslAdd 5 UPCOMING DISCUSSION TOPICS May 13 Work Session PEC/DRB Review Joe Russell 15 Year Anniversary May 20 Work Session PEC Review Vail Valiey Arts Council Presentation Resorts CD Information Kiosks Alpine Garden Education Center Discussion of Parking Funding Commitment May 20 Evening Meeiing Second Reading, Ordinance #10, Vail Run SDD An,~_ ,dment May 27 Work Session DRB Review # # # ~au~v aF va~~L "outh Frontage Road 1, Colorado 81 X57 970-479-2100 FAX 970-479-2157 ME©IA ADVISORY May 14, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 13 Work Session Briefs . Council members present: Armour, Foley, Johnston, Kurz, Navas --Jae Russell, 15 Year Anniversary Joe Russell, acting operations lieutenant far the Police Department, was recognized far 15 years of employment with the town. --PEC/DRB Review During a review of the most recent PEC and DRB meetings, Councilmember Paul Johnston inquired about some long-standing code violations at Apollo Park and suggested finding a way to bring closure to the issue. Town Attorney Tom Moorhead agreed to follow up. --Development Review Improvement Process (DRIP) The Council-reviewed the first phase of an ongoing interdepartmental effort to clarify and consolidate the,town's development standards. Phase one addresses three areas: residential access, driveway and parking; residential fire department access; and parking fat design. The draft document also clarifies when a geologic hazard report must be submitted. After a brief discussion, the Council directed staff to prepare Cade amendments and a document for final review by the Planning and Environmental Commission and Town Council. In the next phase, departments will analyze the geologic hazard section of the code to determine if any of those regulations need modification. The internal review process began more than a year ago to clarify unwritten standards and conflicts between existing codes. When complete, the departments hope to create a townwide development review process that is predictable, efficient and fair, with standards that are clear, concise and codified. For mare information, contact Dominic Mauriello in the Community Development Department at 479-2i 48. (more} ~~ RECYCLRAPAPER TOV HighlightslAddl --Vail Tomorrow Tweed Kezziah and Susan Watkins, facilitators far Vail Tomorrow, appeared before the Councii to provide an update on the "Ail Teams" meeting scheduled for later in the day. The meeting was to be used to create a strategy for working with implementing agencies to bring the 40 actions endorsed by Vail Tomorrow on line. Watkins said the project is at its "defining moment" in moving from discussion to action. --Information Update Andy Knudtsen, senior housing policy planner, provided the Council with an update on the fourth housing lottery for Vail Commons. Lottery applications are due May 20, with the lottery to follow on May 22. Knudtsen said that while six applicants remain on a reserve list from previous lotteries, none of them qualify for the higher-priced three- bedroom units, which range from $164,000 to $168,000. {Two are currently available).That prompted a question from Councilmember Michael Jewett, who wondered if the town should avoid constructing three-bedroom units in the future. Knudtsen said it would most likely depend on the priority of the Council and its desired target market. During configuration of the Vail Commons units, for example, the Council had advocated a mix of two-and three-bedroom units to attract families. Councilmember Paul Johnston said two-bedrooms plus a loft might be an option t pursue with future developments. If the lottery isn't successful in generating quay„red buyers for the three-bedroom units, Knudtsen said the Council could revisit its desire to limit the project to first-time home buyers. Another option, advocated by Town Manager Bab McLaurin, is the "fifth tier" from the first lottery which would allow employers--such as the Town of Vail--to purchase the units. For more information, contact Knudtsen at 479-2440. Next, the Councii reviewed its contingency budget and afollow-up sheet format. Town Manager Bab McLaurin said bids are being taking on a construction project to heat~the exterior center steps at the Vail Transportation Center. Costs should be available by the end of the month. Funding would come from dollars allocated for capita! improvements associated with the 99 World Alpine Ski Championships. --Council Reports Paul Johnston gave a report on last week's meeting of the Eagle County Recreation Authority {Berry Creek Fifth Filing). He said the discussion focused on the possibility of adding to the group's membership to attract more operating capital to help with upr~rades needed at the equestrian center. Possible new players include Bachelors Gulch, Edwards and the Western Eagle County Recreation District, he said. Ludwig Kurz attended a meeting of the World class resort Vail Tnmarrow team. He said discussion centered on two items: guest services and lodging upgrades. Kurz also attended the regular meeting of the West Vail interchange project and said those who attend continue to be pleased with the way the project is proceeding. {mare) TOV HighlightslAdd2 Bob Armour indicated the Eagle Valley Leadership Coalition was seeking feedback from the Vail Town Council as well as other municipalities on the possibility ofi a funding ~~ source for a countywide housing trust fund. The coalition currently proposes that each municipality contribute all of their share of the 1 percent county sales tax that is returned to the towns. Reaction from the Councii was mixed. Reaction to a coalition request to help fund a countywide public opinion survey on the housing trust fund issue also was mixed. --Other Councilman Paul Johnston, noting that the parking pay-in-lieu discussion was coming up on a future agenda, suggested repeating the measure as an alternative. A repeal would create an immediate incentive for redevelopment, he said, that people would easily compute. He also suggested the town take a firm stand in requiring development review applicants to clean-up and maintain their properties as a condition ofi approval. The parking pay-in-lieu discussion will take place of the June 3 work session. UPCOMING DISCUSSION TOPICS May 20 Work Session PEG Review Vail Valley Ar#s Council Presentation Resorts CD Information Kiosks Alpine Garden Education Center Discussion of Parking Funding Commitment Lionshead Public View Corridor Methodology May 2Q Evening Meeting Second Reading, Ordinance #i t], Vail Run SDD Amendment First Reading, Ordinance #11, Town of Vail Conveyance of Vail Commons Unit Fee Title to Mountain Valley Developmental Services May 27.Work~Session ~DRB Review June 3 Work Session Liquor Board Interviews Pay-in-Lieu Parking June 3 Evening Meeting Appointment of Liquor Board Members • Second Reading, Ordinance # 10, Authorizing Sale of Vail Commons Unit # # # TOWN OF WAIL 7.5 °^uth Frontage Road Vc~~olorado 81657 MEDIA ADVISORY 970-479-2100 FAX 970-479-2157 May 21, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Officer VAIL TOWN COUNCIL HIGHLIGHTS FOR MAY 2Q Work Session Briefs Council members present: Armour, Foley, Johnston, Jewett, Navas --Vail Valley Arts Council Presentation Councilmembers heard a brief overview of Vail Valley Arts Council activities from Marilyn McCray, director. The overview, which included a slide presentation on the Council's various programs (photography workshops, lecture series, arts festivals and the May Gallery in the Vilar Center for the Arts at Beaver Creek), is part of an ongoing "community conversation" project funded by a grant from the State Council on the Arts. As a result of the project, McCray said a committee had been formed to seek out venues within the town of Vail far Arts Council-sponsored panels and workshops. --information Kiosk The Council voted 5-0 to allow a proposal to move through the Design Review Board process for the placement of two information kiosks on Town of Vail property as a demonstration project through the 1997198 ski season. During discussion, Doug Worful of Resorts CD company said the kiosks would provide a way to respond to visitor complaints about lack of information in Vail on a 24-hour basis. He said the technology would provide locator maps, information from advertisers and would enable telephone reservations from the site, among~other options. Worful proposes placement of the demonstration units near the Covered Bridge in Vail Village and in the Lionshead "bunker" near the bus stop. In response, Councilman Kevin Foley expressed concerns about vandalism of the units and suggested the "bunker" be cleaned up, while Councilman Michael Jewett expressed concern about possible placement of the unit near the Covered Bridge, saying it might clutter the area. Next steps include a presentation to the Design Review Board upon receipt of a formal application. Far more information, contact Dirk Mason in the Community Development. Department at 479-2128. --PEC Review & Austria Haus Update The Council heard an overview of a work session on the Austria Haus Special Development District (SDD) application which was heard by the Planning and Environmental Commission on May 19. George Ruther, town planner, outlined modifications to the SDD as proposed by the applicant: (more} ~a REGYGLEDPAPER TOV Council HighlightslAddl Current Pranosal Previous Pronas~l Denied by Town Caun~jl 18 club units 22 club units 25 hotel rooms ~ 28 hotel rooms ~' Na lack-off units 21 lock-off units 35,240 sq. ft. GRFA 40,429 sq. ft. GRFA 48 ft. building height 56.5 ft. building height 5,582 sq. ft. commercial 4,469 sq. ft. commercial fit spaces required fi5 spaces required ~ ~ . Also, a meeting roam, food service pantry and an outdoor pool have been added to.the revised proposal, Ruther said. The Council denied the original SDD proposal on~April 15 and asked that the project be scaled-down. Council reaction to the revised 5DD proposal outlined yesterday included concerns by Councilman Kevin Foley regarding loading and delivery issues at the site. For more information, contact George Ruther {479-2145) or Susan Connelly (479-2140) in the C~: 3~unity Development Department. --Vail Alpine Garden Foundation Parking Structure Request Councilmembers expressed little to no interest in a request by the Vail Alpine Garden Foundation to finance an underground parking structure on the soccer field parking lot as part of the Garden's proposed $4.15 million Education Center. Helen Fritch, representing the foundation, had asked for the town's help in funding a 100-space underground parking garage to replace the fi5 surface spaces that would be lost~as a result of the foundation's latest site pion. In response, Councilmembers complimented Fritch on the foundation's willingness to address a larger community need, but said the town wasn't interested in bearing the brunt of the cost of the underground structure. Mayor Bab Armour suggested the group move forward with an earlier site plan which shows a smaller building and retains the 65 parking spaces on the surface. Fritch continued to ask for the town's support in convening possible funding partners, such as the Vail Recreation District, Vaii Associates and Vail Valley Foundation, to discuss a possible public-private partnership. Council members expressed their support for Town of Vail staff_ to work with the foundation.to identify other partners and funding opportunities. This may occur during the foundation's fund-raising efforts. For more information, contact George Ruther, 479-2145, or Susan Connelly, 479-2140, in the Community Development Department, or Tom Moorhead, 479-2107. --Public View Corridor Methodoiogy and Criteria for the l_ionshead Redevelopment Master Plan and Study Area The Council approved a methodology and criteria for designation of public view corridors (if any} as part of the l.ionshead Redevelopment Master Plan process. (more} TOV Council Highlights/Add2 The criteria will draw upon the "view corridors" section within the town code which was used to designate five public view corridors in Vail Village. Currently, there are no public view corridors in Lionshead. Prioritization of public view corridor candidates for l_ionshead will be handled through a "critical attributes" classification system that includes rankings on: foreground, middleground, background, edges, color/texture and landmarks or specific elements. Citizen input will be used, as well, during a series of ~.~ public forums and walking tours to review potential view corridors and record - preferences. During discussion yesterday, David Corbin, vice president of Vail Resorts Development Co., expressed support for the methodology and criteria, suggesting the - public view corridors be defined in a narrow and conservative fashion so as not to preclude opportunities for new decks, new exteriors and- other redevelopment possibilities that might be possible in the future. Please see the news release issued May 12 for a complete schedule of the public view corridor process, or contact Dominic Mauriello, 479-2148, or Susan Connelly, 479-2140, in the Community Development Department far more information. Evening Meeting Briefs Counci! members present: Armour, Foley, Jewett, Navas --Citizen Participation . There was no citizen participation. --Ordinance No. 11, Conveyance of Vail Commons Unit B-3 Fee Title to Mountain Valley Developmental Services The Council voted 4-0 to approve an first reading an ordinance authorizing the conveyance of a Vail Commons unit fee title from the Town of Vail to Mountain Valley Developmental Services. The town had been asked by the developer, Warner Development, Inc., to serve as an intermediary for the purchase of unit B-3 by Mountain l/alley. Mountain Valley serves residents with developmental- disabilities and qualifies by state and federal law as an eligible owner/occupant for purchase of a Vail Commons unit. Mountain Valley had successfully participated in one ofi the recent lotteries for a three-bedroom unit at the Vail Commons site. Mountain Valley has agreed to place no more than three residents in the unit at any one time. For more infiormation, contact Andy Knudtsen in the Community Development Department at 479-2440. --Ordinance No. 10, Amendment to Special Development District #5 {Vail Run and Simba Run) The Council voted 4-0 on second reading to amend a Special Development District (SDD) to allow the tennis courts at Vail Run to be converted to other recreational uses. Specifically, the applicant, Vail Run Condominium Association, had requested that the two covered tennis courts be converted to other recreationa! uses as permitted in the accessory uses section of the SDD. The Association intends to create a ski simulator and training facility within the structure. {more) TOV Councii Highlights/Add3 --Announcements The May 27 work session is cancelled due to lack of agenda items. Pete Seibert is in Houston, Texas, visiting the art studio of Jesus Morales in an effort to refine a concept for the Seibert Circle art piece, sponsored by the Art In Public Places project. Construction far the Vail Village Club and Lodge at Vail will occur indoors only throughout the holiday weekend. . --Councii Reports Bob Armour reported an the Vail Tomorrow All-Teams meeting an May 13 and a recent meeting of the Eagle Valley Leadership Coalition. He also acknowledged appearances at the butterfly launch, town clean-up, presentation of the youth recognition award and City Market ribbon cutting. --Other Cauncilmember Sybill Navas asked about the status of the Wall Street building. Cauncilmember Kevin Foley encouraged participation at the upcoming Jeep Whitewater Festival. --Yawn Manager's Report i Filling in for Bob McLaurin, Assistant Town Manager Pam Brandmeyer indicated the weekly meetings with the West Vail business community continue to be productive. The next meeting will take place on Tuesday, May 27, from 5:i5 to 6 p.m. at the West Vail Lodge. UPCOMING DISCUS51ON TOPICS May 27 Work Session No meeting June 3 Work Session Mark Allen 10 Year Anniversary Charlie Turnbull 20 Year Anniversary Liquor Board Interviews Pay-in-Lieu Parking Discussion June 3 Evening Meeting Liquor Board Appointments Second Reading, Ordinance No. 11, Authorizing Sale of Vail Commons Unit Resolution on Mutuai Aide Fire Agreement June 10 Wark Session PEC/DRB Review Amplified Sound Site Visits Lionshead Update # # # .N MINUTES VAIL TOWN COUNCIL MEETING June 3, 1997 7:34 P.M. A regular meeting of the Vail Town Council was held on Tuesday, June 3, 1997, in the Council Chambers of the Vail Mr~ipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Rober# W. Armour, Mayor Kevin Foley Rob Ford Michael Jewett Ludwig Kurz MEMBERS ABSENT: Sybill Navas, Mayor Pro-tem Paul Johnston TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The fiirst item on the agenda was Citizen Participation, ofi which there was none. Second on the agenda was the Consent Agenda which consisted of the following items: A. Approve the Minutes from the meetings of May 6 and 20, 1997. B. Ordinance No. 11, Series of 1997, second reading of an Ordinance Authorizing the Conveyance of Fee Title to Condominium Unit B-3, Vail Commons, Town of Vail, Colorado To Mountain Valley Developmental Services. Ludwig moved to approve the Consent Agenda with a second from Kevin Foley. A vote was then taken which passed unanimously, 5-4. Agenda item number three was Resolution No. 14, Series of 1997, a Resolution adopting the Inter-County Mutual Aid Agreement. Mayor Armour read the title in full. Town of Vail Fire Chief, Dick Duran presented the item and presented the following background: Municipalities and Special Districts within Eagle County, Garfield County, Grand County, Lake County, Mesa County, Rio Blanco County, Routt County, Summit County, and Pitkin County Rave agreed to a pact for mutual aid. This Agreement will be for the purpose of assisting in controlling or combating disasters pursuant to "The Mutual Aid Operations Pact." The term of the Agreement shall commence on execution by all parties and shall end on December 31, 1997. The Agreement shall automatically be renewed for successive one year terms beginning on January 1, 1998. Any party wishing to terminate their participation in the Agreement can do so by providing written notice at least thirty days prior to the renewal of the subsequent year of the Agreement. Any party to the Agreement requesting the aid of other jurisdictions shall not be called upon to assume any liability for direct payment of any salary, wage or compensation to any officers, employees, or volunteers of the aiding pa' Each party to the Agreement shall continue to maintain comprehensive and public liability, professional liability, automobile and worker's compensation insurance coverage. A party requesting assistance shall be responsible for any and all damages to or consumption of an assisting parties' equipment from the time the assisting party arrives at an incident location until the assisting party is released. Chief Duran explained that the resolution came about as a result of a natural gas disaster in Steamboat Springs years ago, which resulted ir! local resources being exhausted. The expansion of the pact will include the majority ofi Colorado Counties into the program. The staff recommendation was to adapt Resolution No. 14, Series of 1997. Ludwig moved to approve Resolution 14, Series of 1997, and Rob Ford seconded the motion. A vote was taken which passed unanimously, 5-0. Fourth on the agenda was the appointment of three Local Licensing Authority Members. Council members were asked to appoint the three applicants, currently all members of the Local Licensing Authority, to additional two-year terms. Ballots were distributed and tallied. Ludwig Kurz then moved the following applicants be re-appointed to the Local Licensing Authority for two-year terms: David Chapin M. Kathy Vieth Mary C. Zarba Rob Ford seconded the motion. Kevin Foley thanked all members of the Local Licensing Authority, an outstanding board, he said. A vote was then taken which passed unanimously, 5-0. 1 Vail Town Council Evening Meeting Minutes June 3, 1997 ~r. Af enda item number five was a report from the Town Manager. Mayor Bob Armour inquired about the Rack Hard Mining Company of Texas, and their plans to explore the possibility of mining claims on forest service property. Tom Moorhead explained that any mining claims granted would be administered by the USFS, and stated the company could be required to produce environmental reports. Further, he said that although the property was adjacent to Town of Vail lands, it was not within the Town's boundaries, and th~rrently there is no indication fawn-owned property would be used to access the forest service lands. One co rn, was that the area could be located within the 5 mile water shed, in which case, the Town of Vail could require there be no activity that would be detrimental to the Town's water supply (Gore Creek}. Tom said that meetings had occurred between the Forest Service and the town's Environmental Health Officer, Russel! Forrest, and that the Town will be advised of all plans regarding the mining claim. Town Manager Bob McLaurin said a letter would be drafted for the mayor's signature addressing the town's concerns. There being no further business, Kevin Foley moved for adjournment, and the motion was seconded by Rob Ford. The meeting was adjourned at approximately 8:15 p.m. Respectfu submitted, lur/ Ra ert W. Armour. Mavor ATTEST: ~W~~ H ~fcCutcheon, Town Clerk Minutes prepared by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) J C7 ~ Vail Town Council i=vening Meeting Minutes June 3, 1997 MINUTES ~` VAIL TOWN COUNCIL MEETING May 20, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, May 20, 1997, in the Council Chambers ofi the Vail M~pal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Robert W. Armour, Mayor Sybil! Navas, Mayor Pro-tem Kevin Foley Michael Jewett Rob Ford Paul Johnston Ludwig Kurz Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The frst item on the agenda was Citizen Participation, of which #here was none. Second on the agenda was the Consent Agenda which consisted of the following items: A. Approve the Minutes from the meetings of April 1 & 15, 1997. S~Navas moved to approve the Consent Agenda with changes as discussed earlier to include an attachment to the April 1, 1997 minutes. Kevin Foley seconded the motion. A vats was then taken, which passed unanimously 4-0. Agenda item number three was Ordinance No. 11, Series of 1997, first reading of an ordinance Authorizing the Conveyance of Fee Title to Condominium Unit B-3, Vail Commons, Tawn of Vail, Colorado to Mountain Valley Development Services. Mayor Armour read the title in full. Town Attorney, Tom Moorhead, and Senior Housing Planner, Andy Knudtsen presented the item and provided the following background: The Town of Vail has been asked by the developer, Warner Development, Inc. and the ultimate purchaser, Mountain Valley Developmental Services, to serve as an intermediary to convey title to Condominium Unit B-3, Vail Commons. The residents will be persons with developmental disabilities, will work at businesses within Eagle County and pursuant to State and Federal law quality as "ownerloccupants." Pursuant to the funding agreements of Mountain Valley Developmental Services the number of residents will be limited to no more than three residents at any time, This transfer will take place in a three party closing where title will be vested in the Town of Vail and then immediately conveyed to the Mountain Valley Developmental Services. Andy informed council members the closing would take place within the next two months. He said that one three-bedroom unit was still available and that 14 people had submitted applications for the unit. Aft rief discussion, Kevin Foley moved to approve Ordinance No. 11, Series of 1997 on first reading with a second fro ike Jewett. A vote was then taken and passed unanimously, 4-0. Agenda item number four was second reading of Ordinance No. 10, Series of 1997, an ordinance amending Ordinance Na. 7, Series of 1995; an ordinance amending Special Development District No. 5 to remove language requiring recreational amenities to be tennis facilities. Mayor Armour read the title in full. Town Planner Dominic Mauriello presented the item and provided the following background: The applicant is requesting to remove the language requiring that the recreational amenities be tennis facilities sa that other recreational uses, specifically ski simulators and training facilities, can be substituted for the tennis courts. The PEC, at its April 28, 1997 meeting, recommended approval (unanimously} of the proposed major amendment subject to the fiollowing conditions: That any proposed changes #o non-enumerated "recreational uses" will be evaluated by the staff as a minor amendment to the SDD and be subject to the 9 SDD review criteria. 2. That any future "recreational use" shall be available to the general public. The above conditions had been incorporated in the proposed ordinance, and the Staff recommendation was for approval of Ordinance No. 10, Series of 1997, on second reading. Att~fiey Larry Eskwith was present with the applicant, Bill Fleischer, Operations Manager for Vail Run. Mr. Eskwith explained that the applicant's main concern was in limiting the number of ski simulators that would be allowed on the premises. Dominic stated the need to evaluate the proposed use and numbers as it relates to building and fire code issues. 1 Vail Town Council Evening Meeting Minutes May 20, 1997 ~ ~Sybill confirmed that future minor amendments to the SDD could be approved by staff, and that the PEC would have an opportunity to call up the item ifi needed. If the approval was not granted, the applicant could appeal the staff decision to the PEC, and PEC decisions could be appealed to Town Council. Mayor Armour clarified that occupancy levels, ADA requirements, Fire Code and UBC matters should be taken into consideration at the time the building permit is taken out. S~IVavas then moved to approve Ordinance No. 14, Series of 1997 on second reading, with one change, on page 5, section D, adding Ski Simulator and Training Facilities, and deleting the last sentence. Kevin Foley seconded the motion. A vote was taken which passed unanimously, 4-0. Assistant Town Manager, Pam Brandmeyer made the following announcements: Due to the lack of agenda items, Pam asked Council for consensus to cancel the May 27, 1997 work session, and council members agreed. Pete Seibert is in Houston, Texas, visiting the ark studio of Jesus Morales in an effort to refine a concept for the Seibert Circle art piece, sponsored by the Art In Public Places project. Construction for the Vail Village Club and Lodge at Vail will occur indoors only throughout the holiday weekend. Council Reports included: Mayor Armour reported on the Vail Tomorrow All-Teams meeting on May 13, 1997 and a recent meeting of the ,Eagle Valley Leadership Coalition. He also acknowledged appearances at the butterfly launch, town clean-up, presentation of the youth recognition award and City Market ribbon cutting, Other: S~Navas asked about the status of the Wall Street building. Kevin Foley encouraged participation at the upcoming Jeep Whitewater Festival and congratulated Susan Rodger, Ludwig's wife wha is receiving her masters degree. Next on the agenda was a report from the Town Manager. Pam Brandmeyer, filing in for Bob McLaurin, indicated the weekly meetings with the West Vail business community continue to be productive. The next meeting will take place on Tuesday, may 27, 1997 from 5:15 - 6 p.m. at the West Vail Lodge. There being no further business, a motion was made by Sybill and seconded by Kevin for adjournment. The meeting was adjourned at approximately 8:40 p.m. ATTEST: Holly McCutcheon, Town Clerk Respectf ly submitted, 1 r Robert W. Armour, Mayor Minutes taken by Hally McCutcheon (*Names of certain individuals who gave public input may be inaccurate.; • 2 Vail Town council Evening Meeting Minutes May 20, 1997 TOWN OF VAIL 7` youth Frontage Road MEDIA ADVISORY Galorado 81657 970-479-21 QO FAX 970-479-2157 June 4, 1997 Contact: Suzanne 5ilvertharn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE 3 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz --Employee Recognition The Council recognized Charlie Turnbull, heavy equipment operator II in the Public Works Department and Mark Alien, a police officer, for 20 and 10 years of service, respectively. --Liquor Board Interviews The Council interviewed David Chapin for re-appointment to the Liquor Board. He, along with Kathy Vieth and Mary Zarba, were reappointed to two year terms during the evening meeting. --Discussion of Existing Parking Pay-in-Lieu Fee System After agreeing that "tweaking" of the current parking-pay-in-lieu system is in order, the Council approved a suggestion offered by Town Manager Bob McLaurin to research the timing, cost and implementation of a parking demand analysis that would help provide a basis for possible modification of the program. While Council members said the current fee, nearly $17,000 per space, inhibits redevelopment, no one at the meeting suggested eliminating the program. Instead, several ideas were offered: Bob Armour suggested allowing a credit of six #0 10 spaces (with a passible sunset provision) to "take something off the front end to encourage redevelopment"; Ludwig Kurz suggested a modest review, saying logistical changes for the 19-year-old requirement are in order, especially given the difference between new development and redevelopment; Kevin Foley also suggested "tweaking," calling the current system a burden for a minor redevelopment; Michael Jewett said, he too, is in favor of modification, calling the current fees "too high"; while Rob Ford, agreeing the present system isn't working, suggested moving forward with a traffic demand study and coifed far eliminating properties which have street access from the current policy. Public comments earlier in the discussion included: • Frustration expressed by Chris Chantler, an owner of the Daily Grind, who said removal of a 10 ft. x 10 ft. storage freezer that would allow for additional seating at the coffee shop would require payment of between $16,000 and $50,000 into the parking-pay-in-lieu fund. Although Chantler said it would be impossible to recover the cost, he said he had a philosophical disagreement with the policy, itself, because his clients aren't making special trips to the parking structure to access his business. {more) •s~ RECYCLED PAPER TOV Council HighlightslAddl • Numerous observations by David Corbin of Vail Resorts Development Co., who called the pay-in-lieu fees. "staggering." Corbin suggested a parking demand analysis as the next step. Un#ii we understand demand, he said, we don't know what to pursue. Corbin said if the study indicates the need for more parking stack,. he said he'd prefer using those dollars to build more parking rather than to apply the funds to debt service. Corbin also suggested revisiting assumptions of the 1978 ordinance,' which may have relied more heavily on guests arriving by car than what might be occurring today. • Hermann Staufer who called the program a "disincentive." Staufer said it's the last thing orie tends to think about when lining up a redevelopment budget. Instead, Staufer said the #own should be creating an atmosphere to encourage the upgrade of properties. He thanked the council for reviewing the issue. • Kaye Ferry, co-owner of the Daily Grind, who suggested atwo-tiered system that would provide additional incentives for redevelopment, as opposed to new development. Ferry also said Vail Associates should be bearing more of the brunt of the public parking responsibility due to VA's continual growth of mountain programming. Ferry also suggested the town annex Vail Mountain so it could collect sales tax revenue. • Ross Davis, representing Bart & Yetis, who said the system is a "deal-breaker" which has caused the restaurant to abandon expansion plans. • Jim Lamont of the East Village Homeowners Association, who suggested tweaking in moderation, including a proposal to eliminate properties with street access from the program. For more information contact, Dominic Mauriello in the Community Development Department at 479-2148. --Report on the May 17th TOV Clean-up Day The Council heard an overview of the recent Clean-up Day from staff members Russell Fattest and Lydia Stinemeyer of the Community Development Department. Highlights included: ,participation by 250 volunteers, 218 of whom designated $20 donations from the town to the charity of their choice; collection of 12.5 tons of trash, a record; food contributions from 36 restaurants and organizations; and endorsement by Val! Tomorrow as an event that generates greater community involvement. The annual clean-up program has been an ongoing event in the town for approximately 25 years. --Information Update Susan Connelly, Community Development Department director, presented an update on the Lionshead Master Planning process and encouraged Council members to attend a guided tour this Sunday from 2 to 4 p.m. to review Lionshead public view corridor possibilities. For more information, contact Connelly at 479-2140 ar Dominic Mauriello at 479-2148. Public Works Director Larry Grafel presented an overview of the town's participation in the Colorado Department of Transportation's I-70 West Major Investment Study. Grafel expressed concern that traffic count estimates for the Vail Valley I-70 corridor contained {mare) TOV Council HighlightslAdd2 . in the study are too low. Joe Macy of Vail Resorts, who also has been involved in the study, suggested the town urge the state to install traffic coon#ers within the Vail Valley for • amore accurate accounting of traffic flows. Grafel said the state is encouraging participation by local decision makers in selection and prioritization of improvements that will be early components of the strategic project. For more information, contact Grafel at 479-2173. Also yesterday, Grafel and Councilman Kevin Foley {who represents the Council on the Trails~Committee and the Regional Transportation Authority) received direction regarding the Council's preferences on the rail abandonment issue in preparation for a meeting Thursday in Avon. If the rail abandonment request is approved from Gypsum to Leadville, Council members said they would favor a purchase by the State Parks Board along with construction and operation of the trail by the state. Local officials are preparing a plan for ownership, construction and operations in conjunction with a Go Co grant application. For more information, contact Grafel at 479-2173. In addition, Grafel gave a brief report on the West Vail Interchange projec#. He said traffic backups and traffic control issues flared on Monday, causing those who attended the regular Monday update meeting to compromise on a temporary plan to shut down the I-70 underpass for three hours in the morning, and three hours in the afternoon to help relieve congestion. Assistant Town Manager Pam Brandmeyer said the Jeep Whitewater Festival was a successful event over the Memorial Day Weekend, despite the weather, The event will be broadcast by the program Outdoor Life, asatellite-accessible television station. Brandmeyer also acknowledged distribution of the March sales tax newsletter and the April estimates. --Counci! .Reports Mayor Bob Armour ,provided a list of recent .appearances, including presentation of the Youth Award a# Battle Mountain High School and consultant interviews for a travel demand study funded by a grant from the Colorado Association of Ski Towns. --Other In response to a constituent complaint about the presence of a motor home in front of a residence in East Vail, Councilman Michael Jewett asked if fellow Councilmembers were interested in creating legislation that would prevent such occurrences. Instead, the majority of Councilmembers suggested the matter could be better handled by neighborhood covenan#s andlor homeowner's associations. Mayor Bob Armour inquired about the return of Police Chief Greg Morrison, who's been attending the FBI Training Academy for the past nine weeks. Town Manager Bob McLaurin said Morrison, whose tuition, travel and accommodations are being covered by the school, will resume his duties in Vail in July. Lt. Jeff Layman has been serving as interim chief in Morrison's absence. McLaurin said Morrison is the first representative from Vail's department to attend the prestigious academy in 17 years. (more) TOV Council Highlights/Add3 In response to a second question by the mayor, McLaurin said a "go - no-go" discussion on the Public Works Seasonal Housing development had been pushed back to the June 17 work session. . Evening Session Briefs Council members present: Armour, Faley, Ford, Jewett, Kurz --Citizen Participation There was no citizen participation. --Consent Agenda The Counci! approved the consent agenda by a vote of 5-0, which contained meeting minutes and second reading of an ordinance authorizing conveyance of a Vail Commons unit from the Town of Vail to Mountain Valley Devel^~~mental Services. --Resolution Adopting the Inter-County Mutual Aid Agreement The Council voted 5-Q to approve an inter-county mutual aid agreement to assist during emergencies such as the natural gas disaster in Steamboat Springs several years ago. Municipalities and special districts within Eagle County, Garfield County, Grand County, Lake County, Mesa County, Rio Blanco County, Routt County, Summit Coun#y and Pitkin Council have agreed to a pact for mutual aid. For more information, contact Vail Fire Chief Dick Duran at 479-2252. --Liquor Board Appointments The Council reappointed David Chapin, Kathy Vieth and Mary Zarba to the Liquor Board for two-year terms. --Town Manager's Report In response to the town manager's written report regarding requests by the Rock Hard Mining Company of Texas to explore the possibility of mining claims on Forest Service property in East Vail, Mayor Bob Armour asked for additional clarification. Town Attorney Tom Moorhead explained that mining claims are administered by the U.S. Forest Service and that the company could be required to produce environmental reports. He said that although the property is adjacent to Town of Vail lands, it is not within the town's boundaries and there is no indication that town-owned property would be used to access the Forest Service lands. However, Moorhead said the town is concerned the area may be within the five-mile watershed, in which case the Town of Vail could reques# that the Fsorest Service restrict activity that would be detrimental to the town's water supply (Gore Creek}. Moorhead said the Forest Service has had meetings with he and Russell Forrest in the Community Development Department and the town will be advised of all plans regarding the mining claim. Town Manager Bob McLaurin said a letter will be drafted for the mayor's signature addressing the town`s concerns. (more} TOV Councii HighlightslAdd4 UPCOMING DISCUSSION TOPICS June i 0 Work Session PEC/DRB Review Amplified Sound, Site Visits June f 7 Work Session First Quarter Financial Report Booth Falls Rock Mediation June 17 Evening Meeting Audited Financial Statements June 24 Work Session PECIDRB Review Community Survey Results Public Works Seasonal Housing t_ionshead Master Plan Update # # # • MINUTES VAIL TOWN COUNCIL MEETING June 17, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, June 17, 1997, in the Council Chambers of the Vail M~~ipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Rob Ford Michael Jewett Ludwig Kurz Kevin Foley Paul Johnston Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation, of which there was none. Second on the agenda was presentation of the Town's Audited Financial Statements. Town of Vail Finance Director, Steve Thompson, Finance Manager Christine Anderson, and Auditor, Jerry McMahon presented the audited financial stents for 1996. Jerry complimented Town of Vail finance staff, and stated that no major adjustments were m In answer to a council member question, Jerry said the audit was required by state audit law and the home rule charter. Mayor Armour thanked the Finance Department for a job well done. Sybill then moved to accept the 1996 audit and financial statements, and Ludwig seconded the motion. A vote was taken which passed unanimously, 5-0. Agenda item number three was Ordinance No. 12, Series of 1997, First Reading, an ordinance establishing Special Development District No. 35, Austria Haus, and providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Mayor Armour read the title in full. Town Planner, George Ruther presented the item. The Applicant, Sonnenalp Properties, Inc., was represented by Gordon Pierce. George referred to a memorandum prepared by the Community Development Department staff dated June 17, 1997 to the Vail Town Council and a memorandum dated June 9, 1997 to the Planning and Environmental Commission, ("PEC"}. On June 9, 1997, the PEC recommended a conditional approval (6-D) of the applicant's request for the establishment of Special Development District No. 35, Austria Haus, located at 242 East Meadow Drivelon a part of Tract C, Block 5-D, Vail Village 1st Filing. The staff recommendation was for approval of Ordinance No. 12, Series of 1997 on First Reading. Gc~n Pierce presented a revised development plan which had been scaled down considerably from the applicant's previous proposal, having removed approximately 5,205 square feet of GRFA. The newly proposed project included 18 member-awned fractional fee Gub units, 25 hotel rooms and one on-site manager's residence, plus 5,402 square feet of cammerciaflretail space, meeting room facilities, an outdoor pool and other hotelllodge accessory facilities. Jim Lamont of the East Village Homeowners Association urged council members to modify the Vail Village Mastdr Plan; to rezone the property as well as the Vail Athletic Club and the Mountain Haus sites; and to refine the town's SDD process. Gary McDaniel representing the Village Center Condominium Association commented on the Center's opposition to a streamwalk and said the group was disappointed to hear that a swimming pool had been added to the Austria Haus project at such a late date. Ludwig moved approve Ordinance No. 12, Series of 1997 on first reading contingent upon the following conditions being incorporated into the ordinance by second reading: • Work with Village Center residents to move the outdoor pool as far east as possible. • Create a belvedere in Slifer Square as part of the off-site improvements. • Install the infrastructure for heated pavers at the west end of Slifer Square. • ~ Eliminate a provision in the ordinance that calls far the applicant not to remonstrate against a streamwalk should the town choose to expand the streamwalk in the future. • Include a list of off-site improvements to the ordinance for second reading. • Include a streambank restoration plan to the ordinance for second reading • Modify condition number seven to include the wards "adjacent to" the underground parking structure. 1 Vail Town Gouncil Evening Meeting Minutes June 17, 7997 •~, Remove an off-site improvement requirement to place $100,000 into an escrow account far the possible construction of a streamwalk along the property. • Require an amendment to the SDD should the applicant wish to transfer any of its employee housing deed restrictions to another site. Sybill seconded the motion and a vote was taken, which passed unanimously, 5-0. 1=i~ on the agenda was a Council calf-up of a request for a conditional use permit to allow for abrew-pub and a request for a variance from Section 18.26.040 J, to the requirement that no more than 45% of the annual production be sold for off-site consumption and a variance to the requirement for 50% of the parking to be located on-site (Section 18.26.150), located at 600 Lionshead Mall (Gondola Building)ILot 4, Block 1, Vail Lionshead 1st Filing. Town of Vail Planner Dominic Mauriello presented the item and gave the following background: the applicant was Vail Associates, Inc., and was represented by David Thorpe. The PEC, at its June 9, 1997 meeting, approved the applicant's request for a conditional use permit for a brew pub, a variance allowing 90% of the product to be sold for off-site consumption, and a variance allowing all parking to be provided via payment into the pay-in-lieu fund. The approval is subject to the following conditions: That the conditional use permit shall be subject to call-up and review by the PEC if it is found that the use is not opera#ing in compliance with the conditional use permit. 2. That if the building is substantially reconstructed, the conditional use permit shall become void. 3. That the brew pub sha11 be equipped with an air filtering system to reduce potential odors associated with the brewing process. 4.• That the applicant submit a detailed loading and delivery plan which addresses all uses that utilize this loading facility to the town staff for review and approval. Prior to obtaining a TCO, the site shall be in compliance with all applicable health codes and other Town requirements. Provisions shall be made for pedestrian access and other vehicles shall only be parked in designated parking spaces on-site. The PEC also made the following findings: That the granting of the variance will not constitute a grant of special privilege inconsistent with the limitations on other properties classified in the same district. 2. That the granting of the variance will not be detrimental to the public health, safety or welfare, or materially injurious to properties or improvements in the vicinity. 3. There are exceptions or extraordinary circumstances or conditrons applicable to the same site of the variance #hat do not apply generally to other properties in the same zone. At the PEC hearing, the application was modified to allow for an outdoor dining area. The revised parking requirement is 31.38 parking spaces (4,725 sq. ft.1120 sq. ft. - 8 parking space credit}, requiring a payment of $53Q,494.59 ($16,905.5 per space) into the parking fund. The Staff Recommendation was for approval of the request p PEC approval and conditions. Those present from Vail Associates included Dave Thorpe, Jack Hunn, and Joe Macy. Dave Thorpe explained that the building owner, Vail Associates, wanted to lease the space to a Bavarian Brewery. Finn Knudtsen, representing the leaseholder was present and addressed the proposed brewery operations, including amount of production, plans to curb odors associated with production, and loading and delivery plans, among other issues. Jack Hunn, Director of Real Estate Development for Vail Associates said he agreed with the staff's parking calculations, and understood that the fees would run with the land as an investment toward future redevelopment. PEC Chairman, Greg Moffit, stated that the PEC was very comfortable with the proposed plans for the site and explained that the initial brew pub ordinance was very restrictive and overprotective. He said he was impressed with the company's ability to move manufactured product up the mountain to other sites, without much impact to current traffic flows. Although he felt a brew pub would work well in Lionnhead, Rob Ford stated he objected to the pay-in-lieu requirement, as he felt spaces should be provided on-site. He said he was concerned that the future Lionshead redevelopment proposals would rely on the parking-pay-in-lieu program rather than providing the spaces on-site. T~of Vail Senior Planner, Mike Mollica stated that redevelopment should be considered separately when the time ca ,taking into consideration the code in effect at the time of redevelopment. He said that currently the code provides for spay-in-lieu program. Other council members said they felt comfortable with the request since there was not space on site to provide additional parking and because the applicant was prepared to contribute to the pay-in-lieu fund #or the amount 2 Veil Town Gouncil Evening Meeting Minutes June 17, 1997 required. ~. A motion was made by Mike Jewett to uphold the decision of the PEC with the above-referenced conditions, with a second from Ludwig. A vote was then taken which passed, 4-1, Rob fiord voting in opposition. Agenda item number five was a report from the Town Manager. Bob McLaurin stated he had only one additional ite~o add to his report: the new HTE computer system for the 911 dispatch services would be going on line Friday. Mayor Armour informed fellow council members of a request from the Vail Tomorrow World Class Resort Team for the Town to contribute to an effort which would encourage local lodges to upgrade their properties. Sybill moved to approve a $1000 contribution out of Council Contingency for the project, and Ludwig seconded the motion. A vote was taken and passed unanimously, 5-0. Other- Mike Jewett said he had received complaints from residents an Liansridge Loop regarding speeding traffic. He suggested signage such as "children at play," installing a speed bump or dip, or having the Police Department do radar checks. Bob McLaurin said he would have the Police Department look into the matter. There being no further business, a motion was made for adjournment and seconded. The meeting was adjourned at approximately 9:55 p.m. AST: ~~~L Holly McCutchean, Town Clerk Respectfully submitted, Robe W. Armour, Mayor Minutes taken by Holly McCutchean (*Names of certain individuals who gave public input may be inaccurate.) • Vail Town Council Evening Meeting Minutes dune 17, 1997 MEDIA ADVISORY .tune 18, 1997 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL. HIGHLIGHTS FOR JUNE 17 Work Session Briefs Council members present: Armour, Ford, Jewett, Kurz, Navas --Site Visit and Discussion of Buffehr Creek Park Use Following a site visit, a discussion with neighborhood representatives and review of a recommendation Pram the town's insurance broker, Councilmembers voted 5-D to remove a dirt bicycle track which had been constructed (without permission) on Town of Vail property adjacent to Buffehr Creek Park. In voting for the track's immediate removal, Council members sympathized with the users but said they had no other choice but to discontinue use of the track due to liability concerns. The town's insurance broker, Bill Adams, raised liability concerns about the track, especially for younger users who may not be old enough to realize the dangers involved. A separate insurance policy was estimated at $10,000 to $25,000. To minimize the risk, Adams suggested modifying the track to remove the jumps. But Councilmembers feared a re-worked track could cause additional liability to the town. Adams said his bike track concerns were not meant to discourage the community's exploration of a possible skateboard parkin Vail. That's~because skateboard parks have engineering standards and other specifications approved by insurance carriers. Also yesterday, the Council directed staff to maw the iat and asked that a dirt bicycle course continue to be included on a list of possibilities for the property's future use. The town purchased the quarter-acre parcel last June for $190,165 in an effort to expand West Vail's recreatianlopen space and to further enhance and enlarge the existing Buffehr Creek Park for the current neighborhood, as well as to include the new Vail Commons homeowners. The town's timetable includes a public process to identify uses for the . park during 1998, with construction (if needed) occurring in 1999. For more information, contact Assistant Town Manager Pam Brandmeyer at 479-2113. --Brew-Pub Site Visit The Council visited the gondola building in Lionshead in preparation for discussion of a conditional use permit for operation of a brew-pub on the building's second floor. The request, which had been approved by the Planning & Environmental Commission, was upheld by a vote of 4-1 at the evening meeting, See evening meeting for details, or contact Dominic Maurielfo in the Community Development Department at 479-2148. (more} *~~ RECYCGEIJYAYER T ouch Frontage Road Colorado 81657 970-479-2100 FAX 970-479-2.157 T4V Council HighlightslAddl • --Presentation of Silver Wreath of Vaiar to Fred Carsky Acting Police Chief Jeff Layman presented the silver wreath of valor award to Fred Carsky, a community service officer for the town. Carsky was recognized for an incident that occurred last March when he stopped arun-away horse carriage in Vail Village. Carsky chased after the carriage, jumped on, grabbed the reins and steered the horse into a dead end driveway, preventing serious injury to bystanders. The silver wreath of valor is the second highest award among six levels of recognition given by the department. It recognized an act involving risk to the life or physical safety of an employee, an officer of another police department, or a civilian. For more information, contact Sgt. Steve Erickson at 479-2249. --Austria Haus SDD In preparation for the evening meeting, the Council reviewed the Austria Haus SDD proposal. Most of the discussion focused on the applicant's financial obligations associated with off-site improvements. Gordan Pierce, representing the applicant, asked that a provision to place $100,000 into an escrow account for the possible construction of a streamwalk be removed from the agreement. Pierce said a town requirement to improve the streambank was mare than adequate in addressing the streambank issue. He said the escrow provision was creating an unnecessary red flag for the project. Councilman Rob Fard asked that the project's swimming pool be relocated to accommodate concerns expressed by the adjoining property owners and that the streamwalk escrow provision be removed. Also, during the afternoon session, Jim Lamont of the Fast Village Homeowners Association asked that a streambank restoration plan be presented for review during second reading of the ordinance. Later in the evening, the Council voted 5-0 an first reading to approve the SDD with nine conditions, including removal of any references to a streamwalk. See evening meeting briefs far more information, or contact George Ruther in the Community Development Department at 479-2145. --Contribution Requests The Council agreed to use a process developed last year for contribution requests from outside agencies for the 199$ budget. Interested applicants will be asked to contact the town by mail, fax or phone to request an application. All applications will then be mailed out on the same day and will be due back to the town four weeks later. The applications will be reviewed by staff and Council, and available funds will be awarded. The process eliminates presentations given by applicants in previous years. The town usually awards appraximatefy $100,000 in discretionary dollars to outside groups. Typically, requests out-number the dollars earmarked by two to one. Funding decisions are based on proposals that support: 1 } a positive, sustained economic climate; and 2} an environmentally sensitive high quality of life. Far more information, contact Christine Anderson in the Finance Department at 479-2119. --Information Update Public Works Director Larry Grafel said the Dowd Junction bike path is currently being paved and should be ready far use by week's end. Also, he said the West Vail (more) TOV Council Highlights/Add2 roundabouts project is running on schedule, with reopening of the underpass occurring June 20. The Marriott Streamside bridge has been removed and will be recycled and put to use on bike paths throughout the state, he said. Paving and curb_and gutter work will be occurring on the intersection's north side this week. --Other In response to last week's Council request regarding the outdoor display of merchandise on Town of Vail property, Dirk Masan, a planner in the Community Development Department, gave a brief update on his research. Following awalk- through of Vail Village and Lionshead, Mason said it appears between 50 and 60 stores are displaying outdoor merchandise. He said the next step will be to determine which of the businesses are using town property for their displays. Because of this information, there could be a review of the outdoor displays regulation. The issue surfaced at last week's work session when the owner of a Lionshead bike rental shop asked the town to consider allowing him to lease town property to display his shop's bikes. Counciimembers said last week they'll consider possible leasing criteria once the extent of the problem is understood. For more information, contact Mason at 479-2150. --After hearing an update on the West Vail bike path project from Town Manager Bob McLaurin, the Council agreed to authorize a contract for construction. Low bidder is Continental West Constructors with a price of $320,000. The path will extend from the West Vail interchange to Donovan Park, where it will connect with the existing path. --Assistant Town Manger Pam Brandmeyer gave a brief report on improvements needed at the Betty Ford Alpine Gardens to comply with the Americans with Disabilities Act {ADA}. She said the improvements would be the responsibility of the Alpine Garden Foundation. --In reviewing the town manager's report, Council members expressed concern about interest by TCI Cablevisian of the Rockies to revisit the current franchise agreement. The 15-year agreement, signed in 1994, provided for a new system that would utilize a fiber optic technology to improve signal reception and provide increased channe! capacity. The deadline for the system rebuild is Jan. 5, 1998. Several weeks ago, TCI expressed interest in eliminating the system rebuild by providing increased channel capacity through "digital compression technology." Town Manager Bob McLaurin said a change would require a modification of the franchise agreement and would require approval of the Town Council. McLaurin says he's waiting for a reply Pram TCI. Evening Session Briefs Council members present: Armour, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. (more) TOV HighlightslAdd 3 --Audited Financial Statements The Council accepted the audited financial statements for 1996 from auditor Jerry McMahon of McMahon and Associates. McMahon commended the town's Finance Department far exceptional work, noting the independent review found no material weaknesses in internal controls. The auditors issued a clean audit opinion. --Austria Haus SDD The Cauncii voted 5-0 to approve first reading of the Austria Haus Special Development District. There were nine conditions attached to the approval: • Work with the Village Center residents to move the outdoor pool to the east. • Create a belvedere (look-out area} in Slifer Square as part of the off-site improvements. • Install the infrastructure for heated pavers at the west end of Slifer Square. • Eliminate a provision in the ordinance that called for the applicant not to remonstrate against a streamwalk should the town choose to expand the streamwalk in the future. • Include a list of off-site improvements to the ordinance for second reading. • Include a streambank restoration plan to the ordinance for secortid reading. • Modify condition number seven to include the wards "adjacent to" the underground parking structure. • R ff emove an o -site improvement requirement to place $10D,D00 into an escrow account far the possible construction of a streamwalk along the property. . • Require an amendment to the SDD should the applicant wish to transfer any of its employee housing deed restrictions to another site. The scope of the project has been scaled dawn considerably from the applicant's previous proposal. For example, 5,205 sq. ft. of GRFA has been removed; the maximum building height was reduced to 48 ft.; and the number of building stories was reduced from five to four. The project now includes 18 member-owned fractional fee club units., 25 hotel rooms and one on-site manager's residence, plus 5,402 sq. ft. of new commercial/retail space, meeting room facilities, an outdoor pool and other accessory facilities commonly associated with hotels and lodges. During public input, Jim Lamont of the East Village Homeowners Association thanked the Council for its role in reworking the proposal and urged the town to refine its SDD process. He also asked that the Vaii Village Master plan be updated to include a rezoning of the property, as well as the Vail Athletic Club and Mountain Haus sites. Also appearing before the Council was Gary McDaniel of the Village Center Condominium Association. McDaniel stated the Center's opposition to a streamwalk and said the group was disappointed to hear that a swimming pool had been added to the Austria Haus project at such a late date. Following the project's first-round approval, Mayor Bob Armour said he took responsibility for the problems associated with the original SDD application process. He said he and the other Council members didn't want to make the same mistakes in the future. Armour and other Council members favor becoming involved in the SDD process at an earlier stage to clarify the Council's expectations. For more information, contact George Ruther in the Community Development Department at 479-2145. (more} TOV CounciE Highlights/Add4 --Lionshead Brew-Pub The Council voted 4-1 (Ford against} to uphold the Planning and Environmental Commission approval of a conditional use permit to allow for abrew-pub to be located on the second floor of the old gondola building in Lionshead. During discussion, several issues were raised, including aparking-pay-in-lieu requirement of $530,494, or 31 spaces for the site. Councilman Rob Ford objected to the pay-in-lieu requirement, saying the spaces should be provided on-site. Ford said he was concerned that future Lionshead redevelopment proposals would rely an the parking-pay-in-lieu program rather than providing the spaces on-site. However, other Councilmembers said they felt comfortable with the request since there was not space on site to provide additional parking and because the applicant was prepared to contribute to the pay-in-lieu fund for the amount required. For more information, contact Dominic Mauriello in the Community Development Department at 47'9-2148. --Town Manager's Report In his town manager's report, Bob McLaurin said a new computer system far the area's 911 dispatch services will be going on line this Friday. Also, McLaurin requested and received authorization from the Council by a 5-0 vote to spend $1,000 out of council contingency funds to help with implementation of a Vail Tomorrow project recommended by the World Class Resort Team. The funding will be used to send a letter to out-of-town property owners urging them to upgrade their properties used for • short-term rentals. --Other Councilman Michael Jewett said he had been receiving complaints from residents on Lionsridge Laop regarding speeding traffic. He suggested signage such as "children at play," installing a speed bump or dip, or having the Police Department do radar checks. Town Manager Bob McLaurin said he'd look into the matter. UPCOMING DISCUSSION TOPICS June 24 Work Session PECIDRB Review Community Survey Results with Chris Cares of RRC Public Works Seasonal Housing Discussion Lionshead View Corridors First Quarter Financial Report July 1 Work Session Jae Kochera, 25 Year Anniversary NWCCOG Water Quality/Quantity Update GRFA Discussion July 1 Evening Meeting Second Reading, Ordinance #12, Austria Haus SDD Lionshead View Corridors (more) T~V Highlightsl5 July 8 Work Bession DRB Review Parking Fees • • MEMORANDUM Td: Planning and Environmental Commission ~f=ROM: Community Development Department ©ATE: June 23, 1997 SUB,II=CT; An appeal of a staff decision regarding a proposed batting cage an the outdoor dining deck of Gartan's Saloon, located at ~ 43 Bast Meadow DrivelLot P, Block 5D, Vail Village 1st Filing. Appellant: Gorton's Saloon, represented by Dave Garton Planner: Lauren Waterton 1. SUB.fECT PROPERTY The batting cage is proposed to be located on the outdoor dining deck of Gorton's Saloon, at 143 East Meadow Drive, Lot P, Block 5D, Vail Village 1st Filing. According to the Town of Vail Zoning Map, the property is zoned Cornmercial Service Center {CSC}. • !I. STANDING OE APPELLANT Staff believes the appellant has standing to file an appeal in this case as the appellant, Gorton's Saloon, is the operator of the outdoor dining deck. 111. BACKGROUND On May 23, 1997, pave Gartan requested approval to place a batting cage on the approved outdoor dining deck, located on the top level of the parking structure at Crossroads. The batting cage was proposed to be 14 feet wide, 50 feet long and 12 feet high and constructed of a metal frame with a nylon netting surrounding the frame. Staff reviewed the request and found that the batting cage did not comply with zoning, and therefore, denied the request. The outdoor dining deck is allowed as a conditional use within this zone district. In i 996, the PEG granted permanent approval far a conditional use permit for the operation of an outdoor dining deck at Gorton's. Previously one-year approvals were granted in 1994 and 1995. A batting cage is an amusement device, which is defined in the Zoning Code as, "any device which upon insertion of a coin, slug, token, plate ar disc, or payment of cansideratian may be used by the public for use as a game, entertainment, amusement, a test of skill, either mental or physical, whether ar not registering a score, which shall Include, but shall not be limited to: pool tables, snooker tables, foosbali tables, pinball machines, electronic games, fixed stand coin-operated kiddie rides, and mechanical bulls, but shall not include radial, devices that provide music only, ar television carrying commercial broadcasts." ~~ T09PNOFYAIL The Zoning Cade specifies that amusement devices are allowed in minor and major arcades. A minor arcade is defined as: "A puce of business where an individual, association, partnership ar corporation maintains four (4} or fewer amusement devices." A mnror arcade is defined as: "A place of business where an individual, association, partnership or corporation maintains five (5) or more amusement devices." Staff determined that Gorton's is a major arcade because it maintains more than four amusement devices. However, Gorton's has proposed to reduce the number of devices to four or less (including the batting cage) in order to be considered a minor arcade. Major arcades are conditional uses within this zone district and a minor arcadd is an accessory use. The conditional use section of the Commercial Service Center Zone District states, "The following conditional uses shall be permitted in the CSC district, subject to the issuance of a conditional use permit in accord with the provisions of Chapter 18.60: i. Any use permitted by Section 18.18.28.030 (Permitted Uses) which is not conducted entirely within a building." According to the above section, only bermittPCf usa~ are allowed to be located outside, subject to a conditional use permit. Staff denied the request because neither an accessary use, nor a conditional use is not expiicitiy permitted to be located outside as park of the conditional use permit. IV. MATURE OF THE APPF~ The appellant is appealing the staff decision denying the operation of a batting cage on the approved outdoor dining deck. The appellant has indicated that as part of the conditional use for the dining deck, accessary uses are permitted to be located outside. Therefore, the approved conditional use permit allows aH accessory uses to a bar or restaurant. The applicant has also stated that because two pool tables were approved to be located on the deck in 1995, a precedence has been set to allow accessory uses on the deck. V. REGIUIRED ACTION UpholdlOverturnlModify the staff's denial of the request for approval of batting cage. The Planning and ~nvironmerttal Commission is required to make #indings of fact in accordance with 5ectian 18.66.030 (5} shown below: The Planning and Environmental Commission shall on all appeals make specific findings of fact based directly on the particular evidence presented to it. These findings of fact must support conclusions that the standards and conditions imposed by the requirements of Title 18 have or have not been met. V!. STAFF REGaMMENdATI(}N Staff recommends that the Planning and Environmental Commission uphold the staff's denial of the batting cage on the autdoar dining deck and recarnmends that the Planning and Environmental Commission make the faAowing findings: 1, That the standards and conditions imposed by the requiremerits of Title 1 S {Zoning) have not been met. 2. That a batting cage, by de#inition, is an amusement device, which is considered an accessory use within the Commercial Service Center Zone District. 3. Accessory uses are not permitted to be located outside, as part of the conditional use process. Faeveryonelpeclme molgartons.623 GART~NS B A R & G R I L L P.O. BOX 1057 * VAIL, COLORADO $iG58 970-479-0007 ~ FAiC 970-476-74~~ 3. There has been a precedent set when Garton~s was granted permission to have 2 pool tables (amusement device 18.04.005) outside on the deck in 1995. The only stip- ulation was that the covers to the tables be painted a certain color. During this sum- • 7,000 SQ. F~~T OF FUN • mer (`95) there were no complaints directly associated with this use. 4. This is a device that wi[1 draw people from throughout the valley to the Commercial Service Center District of Vail. There is not a batting cage anywhere in the valley. Participants will include Little League Baseball teams, VRD Softball teams and tourists. This will provide revenues for Gorton's and the Town businesses in general which will provide greater tax revenues for TOV. 5. There will not be any intrusive visual or audible effect on the surrounding community. The posi- tioning of the amusement will provide for coverage an three sides, two sides by the building and one by a line of existing Aspen trees. The cage is made of dark green nylon netting with eight dark green supporking poles and one- 118th inch cable running the length of the cage. The mechanism is run by electrical, quiet running motors which will have no audible impact. In conclusion, we hope that in review of this appeal the Board will agree with the reasons stated above and will find nothing in the zoning statutes that directly says no to this use therefor permitting this unintrusive amusement at Gorton's for the enjoyment of patrons to the Town Of Vail. T~ you for your understanding and consideration. David Garton Stephen Olson General Partner General Manager ~PgFj, 2. An appeal of a staff decision regarding a proposed batting cage on the outdoor dining deck of Gorton's Saloon, located at 143 fast Meadow Drive/Lot P, Block 5D, Vai1 Village 1st Filing. Appellant: Dave Garton Planner: Lauren Waterton Greg Moffet disclosed for the record that Gorton's Saloon was a customer of his, but he didn't see it as a conflict with this application. Lauren Waterton gave an overview of the staff memo. Greg Moffet asked if the applicant had anything to add. Dave Garton introduced Steve Qlson, the GM of Gorton's. Steve Olson handed out diagrams to the PEC, as Dave Garton expfained that a bar like his always had games such as, Lasso Caif, pool tablPS, etc. He said the size had been cut dawn to decrease danger. He went on to explain the diagram of the deck and handed out a sample at the netting far the batting cage. He said he received a letter from Brian Canapa, a coach for 10-i t yr. olds in the valley, who would make this batting cage available for our kids to use. The batting cage would be open from 4:30 p.m. until 10:00 p.m. He said the batting machine would throw bath hard balls and softballs. He explained that he had space outside Gorton's for the batting cage and that Vail stood for recreation and this would fit. Dave said that this was an accessory to a bar and not visibly, or audibly obtrusive and no neighbors would be bothered by it, so it was awin-win situation for the Town. He closed by saying he would tike this to be an accessory use to Gorton's conditional use. Greg Moffet asked for any public comment. There was none. John Schofield asked staff if this would be allowed inside. Lauren Waterton said yes, as a conditional use, as Gorton's would be considered a major arcade, since Gorton's already had 4 other games. John Schofield said he would support this idea, however, code is clear that it is not permitted. He suggested the code be changed to permit it and that would have to ga to Council, as the PEC's hands were tied. Steve raison said it was a matter of interpretation. Gene Useltan asked Lauren to read the code section regarding conditional uses and then asked if the PltiC would be prohibited from approving the request. Mike Mollica stated that was the question to be answered today. manning and Fsnvironmental Commission Min~.itvs _ June ?.3, 1997 Greg Maffet said there was nothing in the code that says a use was prohibited. Mike Moliica read from the code, stating that any use listed as a permitted use may be located outside, subject to a conditional use permit. However, he said we were discussing an accessory use. . Greg Maffet asked if it was permitted by exclusion? Mike Mollica said, yes, only those uses specifically listed were permitted. Steve Olson added "which is not entirely conducted inside." He said they would be conducting business outside and that games were a part of our business. (.gene Useltan asked about the interpretation. Greg Maffet said we had to apply the code. Mire Mollira said letter I of the code stated that permitted uses not located entirely within a building may be located outside, subject to a conditional use permit. Steve Ofsan said it would fall under "other uses customary to do business." Gene Useltan asked if it went to Council, could Counci! approve it without changing the code? Mike Moliica statod that staff, PEC and Council all must use the same criteria in reviewing this. Gene Uselton asked when children would be using the batting cage. Steve Olson explained that Gorton's was trying to attract families into the bar. Greg Amsden stated a batting gage was not necessary far the bar's operation. Steve Olson said the cage would be taken down on Friday, as Gorton's didn't want to have to police it. He explained that the cage was totally portable. Greg Arnsden asked if it was that portable, why weren't there mare batting cages in Vail. He said this was an inappropriate use far that location in Town and although the Town needed batting cages, he was shocked to see it at Gorton's. pave Garton agreed, but said the Town of Vail didn't have any in Town. Steve Olson reminded the PFC that visually, you wo~lldn't see it. Greg Amsden asked staff if this would go before the DRB and said that it didn't fit the Design Guidelines. Galen Aasland didn't understand why permitted uses were allowed outside. • Plrrnnins and linvirnnrnental Commission 1Vi1n43tCS dun© 23, 1997 Mike Monica said any permitted use was a conditional use outside. But he said that this was not a permitted use, but an accessory use. He said the code was silent, as it related to accessory uses to foe permitted outside. Mike said that if a use was not listed, it was therefore, not a1lawed and that's haw the Zoning Code worked. Galen Aastand stated he would like to find a way to see this happen. Diane Golden said we needed batting cages in this valley. She asked if it would require supervision. Steve Olson said it was coin operated and the power would be shut off, so children wouldn't be able to just come up and use it. Greg Maffet said he was having trouble with the mama prohibiting this use. He said the code only allowed permitted, enumerated uses outside. He said if we could not permit accessory uses, then this was removing discretion, rather than adding discretion. He said that the code should permit more latitude and that he was having a hard time adapting staff's interpretation of the ordinance. John Schofield agreed that, after looking at the code, it was less than clear and open to interpretation. Steve Olson said staff said that accessary uses couldn't be used outdoors. Greg Maffet said the Town Council should address this as a code change to make accessary uses permitted outside, We said as a Planning Commission, our purview was limited and the elected folks make the interpretation. Dave Garton said that would be too fate. Gene Usefton made a motion to overturn the staff decision. Galen Aastand seconded the motion. Mike Monica asked if the PEC was saying that accessory uses were permitted uses and should be one and the same. Gene Uselton said no, that the definitions were difficult and these should be reviewed on a case- by-case basis. Mike Monica said this would have implications on other projects. Galen Aastand suggested Gene amend the motion with a finding. Greg Maffet said he had troubie with the Zoning Cade not permitting accessary uses to be part of a conditional use. He particularly had di#ficuity with the finding nn.3 of the staff memo. Gene t3seiton said we didn't have the right to make that judgment and applications should be reviewed on a case-by-case basis. Planning And Environmental Commission Minutes June 23, 199'7 Greg Amsden asked staff if we had a history of accessary uses being denied for outdoor use. Mike Monica said there was a gyrospere application from the Hubcap that was not allowed. Greg Amsden asked the applicant why they couldn't put the cage inside. Steve Olson expEained that there would be more use outside and the patrons would prefer it outside. Greg Maffet said that because this was an accessory use, there needed to be an amendment to the motion that stated that this was an accessory use, for which they would have to modify their cnnditinnai use permit for the outdoor dining deck. Greg Amsden asked for future ramifications. Mike Maliica said as long as it was incidental and necessary, it could be an accessory use. Gene Useltan said we were interpreting the code, but amended the motion that the proposed use be considered an accessory use to the existing outdoor dining deck and the batting cage must be reviewed as an amendment to the Conditional Use Permit for the outdoor dining deck, requiring DRB review and approval. Galen Aasland seconded the amended motion. The motion passed to overturn the staff's decision by a vote of 5-1, (Greg Amsden opposed) Planning t~ncE 1'smimnmentat C:~mmissinn Miiti~l~~s JGinu 23, 1997 5 ]~V EMORANDUIV~ . ~ TO: Town Council FROM: Andy Knudtsen, Senior Dousing Policy Planner DATE: June 24, 1997 SUBJECT: Analysis of the Public Works Seasonal Housing Costs 1. PURPOSE The puzposc of the worksession is to review the final budget for the Public Works Seasonal Housing Development and to give ftnal approval of the project or to recommend a different approach to addressing the seasonal housing problem. The information provided in this packet is intended to provide an overview of A. The housing efforts of other entities in the Valley; B. Other options the Town could pursue for seasonal housing; • C. The short ~~.~~. and long term financial costs to the Town; and D. The short and long term benef~ to the Town. As with all projects, there are pros and cons. There are aisa alternative plans which can be pursued in the event the Cauncil would like to take an another route. The purpose of the memo is to provide a thorough analysis of the alternatives to provide a foundation for discussion. Ii. ~ BACKGROUND After completing the initial cost analysis, site capacity~testing, and generating public comment in January and February of this year, staffpresented the recommended conceptual design to Council on March 4, 1997 and received approval to proceed with PEC and DR8 review, At that time, the general contractor for the project estimated the construction costs to be $2,320,000 and that figure was set aside in the 1997 capital fund far this project. Since the initial estimate, the total costs have increased. An exact f gure will be provided at the worksession. Rather than waiting a week to incorporate the bids into the memo, staff will present them verbally with the goal of saving a week in the construction process. The bids are anticipated to be slightly higher than the budgeted amount, At the March 4th worksession, the Council stated it wanted to review the project again. once final numbers had been set, before proceeding with construction. The design has not changed significantly during the review and budgeting process. It is still a single building, 24 unit development, made up of 21 stadia units and 3 one bedroom units. There are 24 parking spaces located in front of the building, plus two accessible (handi-capped) spaces for residential and Public Works office use. The AEC approved the project on Apri128, 1997 (memo attached as Exhibit A for additional description). The DRB approved the project on May 21, 1997. Since the board approvals, the architect has rcfned the drawings and the general contractor has put them out to bid. Subcontract bids are due on Friday, June 20th, and staff will present them to the Council on Tuesday, June 24th. With Council review and approval, the contractor is available to begin work on Monday, June 34. III. HOUSING EFFORTS OF OTHER ENTITIES WITHIN THE VALLEY Vail Vallev Medical Center: Vail Valley Medical Center, Edwards campus, $3.6 million bond issue. 34 - 36 beds in Phase 1. (Phase II can be accommodated in future, but is not funded at this time.) 17 - 18 units per building. $100,000 per bed. . Vail Associates RiversE Vail Associates, Riverside. 300 beds in project. 557,004 per bed {Including soft costs, per Jerry Flinn} . Some key differences between this project and the others is the economy of scale, the floor plan layout of "suites" (a group of four to five rooms accessed from a common kitchen/living area}, a $400.000 cash subsidy and a fee waiver, as the developer will betaking an equity position in the development rather than charging a fee. The Ruins: Ruins: 17 beds in project. Ali studio units. 'Would sell fnished product to Town for $100,400 per bed (per owner/developer Jerry Whurman) . Monthly dues far studio units would be $150 per month or $30,600 per year for project. IV. ALTERNATIVE ROUTES THAT PROVIDE SEASONAL HOUSING Purchase ex~g unit Current real estate listings in the Town of Vail include 28 condominiums priced at less than $200,000 (excluding Simba Run, and two Viilage/Lionshead properties which lend them selves to • short term accommodations}. Selecting the least expensive of the available units with at least one bath per bedroom, it would cast the Town $2.4 million dollars to purchase the equivalent of Z4 bedrooms, ar $140,004 per bedroom. These would be made of up 10 one bedroom units and 7 two bedroom units. The cost does not include the condominium dues or assessments, which would run approximately ~ 17S1'month or $36,7DDlyear, according to a local Realtor. Staff used the listing price for these calculations, which is conservative, as the actual sales price would be less than asking price. A detailed layout of the data is shown in Exhibit B. Master lease existing units Staff reviewed advertisements for rental units in the Vail Daily over the week of lone l6 - 20, 1997 and has provided a summary of the rental rates, age and size of units, and location in Exhibit C. Similar to the method used in selecting "for-sale" units, staff chose the least expensive units available, resulting in a pool of eight one-bedroom units and eight two-bedroom units. Thus, the size of the pool is roughly equivalent to the proposed Public Works project, with a total of 24 bedrooms for cash. Master leasing 24 bedrooms for one year, based on rental rates and available units as of June 1997 would cost approximately $ l 77,000 per year. For the purpose of comparing the master leasing scenario with the proposed project, staff assumed a rental revenue of $57D for a one bedroom unit and $520 for an efficiency or Far a shared two bedroom unit. These rates are based on charging 30%~ of the gross wages of a starting seasonal bus driver and have been used in all rental . scenarios. Ultimately, the rents can be raised or lowered by the Town, but for the purposes of this analysis, has been kept constant. Using these rental rates, the anticipated revenue from the master leased units would be $104,640 per year, requiring an annual subsidy of $72,36D. The $72,360 figure translates to a subsidy far $3015 per bedroom per year. Assuming a 5% annual increase in rates (from the landlord, as well as tenant), the Town would.spend X210,004 per bedroom aver a 30 year period, V. SHORT AND LONG TERM COSTS TO THE TOWN. AS DOCUMENTED IN THE ATTACHED PROFORMA 1~OR THE PROPOSED PROTECT The two attached proforma (attached as Exhibit D} estimate the revenue stream the proposed development will generate. The first anticipates 9D% occupancy, and the second anticipates 65%. Staffbclieves the higher occupancy rate is feasible, but may not match the Council's goals for the project. if units are to be available in late fall for newly hired seasonal workers, then many of the units will need to remain unoccupied aver the summer months and the proforma with the lower occupancy rates should be used. The proforma has been taken out 3D years, as that is a standard time frame for financing. 'The internal rate of return is interest rate which the Town would receive, if it were to invest the funds and receive the annual payments projected in the praforma. The primary purpose of this information is to show that although the development will require subsidy, there is a return on the invesM'~ent and there will be a monthly positive cash flow. 3 Occupancy rate 9Q% 65% Year one net operating income $ 84,504 $ 46,614 Year thirty net operating income $ 397,527 ~ $ 241,567 l nternal Rate of Return 5.23 % ~ 1.95 Vl. SHORT AND LONG TERM BENEFITS Tel THE TOWN FOR PROCEEDING WITH THE PUBLIC WORKS CONSTRUCTION PROTECT Observations about. the short term problems Each season, the Town hires approximately 40 seasonal bus drives and another 50 other seasonal employees. Last year, there was a shortage of eight bus drivers, requiring the Town to spend $54,000 on over time. This has been the case for the past few years. Training costs for the Tawn run approximately $4000 per driver. Hiring after mid January is not feasible due to the lengthy training period. Therefore, it is crucial to hire and train employees early on in the season to reduce training and overtime costs. Housing is a key component. This problem is now apparent with our summer seasonals as well. Short Ted Bene#~ Return drivers save the Town thousands of dollars in training costs. A full staff will enable the Town to provide world class service, particularly for the 1999 World Champlonsl7ips. Providing quality affordable housing far seasonal bus drivers will enable the Town to be fully staffed and to provide the level of service we are known for. Long term benefits In the scenario of the proposed Public Works housing development, the Town will own housing. Over time, the initial expense will be repaid by the rental income and will provide a positive cash flow to the Town. This project adds to the overall inventory of housing in the community and helps sustain a healthy economic climate. Projects are not likely to get any cheaper in the future. Acting now will lock in the project costs at 1997 rates. • 4 vii. GON LUS>IOIy. • Staff reeornmends approval of the proposed development at Public Works, ^ It is a good location, as the residents will be able to walk to work. ^ The quality of the housing will draw potential employees. In the staff research on master leasing, we found that one bedroom and studio units are highly desired and difficult to find. The studio units provide privacy and are intended to attract high quality employees. ^ The current project meets standards of PEC and DRB and all necessary planning approvals have been secured. ^ Qther potential sites for housing within the Town are limited, particularly for a seasonal hauling development. ^ Mast importantly, this development will ADD housing units to the overall supply of housing in the community. ^ It maintains momentum the Town has established with its housing efforts. • • r ~_ • ^ Community members are not opposed to this development. The site is not encumbered with Nimby problems. AWN OF PAIL South Frontage Road il, Colorado 81 d57 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY June 25, 1997 Contact: Suzanne Silvertharn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JUNE 24 Work Session Briefs Council members present: Armour, Ford, Jewett*, Johnston, Kurz, Navas ~arrivecf late --PEC/DRB Review During a review of Monday's Planning and Environmental Commission meeting, the Council voted 4-1 {Ford against} to ca11 up a request by Garton's Saloon to apply far an amendment to a conditional use permit to allow for a batting cage on the bar's deck. On Monday, the PEC Monday voted 5-1 (Amsden against) to overturn a staff decision which held the request to be invalid due to a staff interpretation of accessory use. When the call-up is heard at the July 1 evening meeting, Council members will decide if accessory uses can be conducted outside of a building. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. Next, Tawn Attorney Tom Moorhead provided an update on a building issue that has surfaced this weekregarding the remodel of a residence at 22~ Forest Road. In receiving town approval for the remodel, the residence was required to leave its main support in place because the building is located in the front setback. Upon inspection of the remadel, Moorhead said town building official Dan Stanek has found the work to be in violation of the condition of approval and has subsequently red-tagged the building. Moorhead said Stanek's next steps will be to revoke the building permit. For more information, contact Moorhead at 479-2107. --Community Survey Results The Council heard an overview of the community survey results from Chris Cares of the research firm RRC Associates in Boulder. Cares said the response rate of 15 percent, or 1,2$1, was good far a survey repeated year-ta-year. There were 945 responses from locals, representing a response rate of 13 percent, while the 336 responses from e sampling of part-time residents represented a 30 percent return. Cares said a phone survey could be used to probe additional issues to reach those who didn't respond to the mail-back survey. Cares said the survey's findings showed satisfaction levels to be higher for part-time residents than permanent residents. When asked to describe the tap three issues facing the Town of Vail, respondents noted: growth, employee housing, parking, concerns about changes in Vail Resorts operations within the {more) e,~~ RF,CYCLEDPAPER TOV HighlightslAdd 1 community, maintenance of infrastructure and economic vitality as priority concerns. . The survey also showed support for expansion of the streamwalk, improvement in the levels of satisfaction in the development review process and support for the existing use of the real estate transfer tax. (Please see news released issued June 24}. During discussion, Jim Lamont of the East Village Homeowners Association said the streamwalk survey questions had been asked out of context because respondents weren't asked to prioritize a list of capital improvements. For a copy of the survey results, including year-to-year comparisons and other charts, contact Suzanne Siiverthorn in the Community information Office at 479-2115. --Lionshead Public View Corridors Following an on-site tour of 14 possible public view corridor candidates within Lionshead, the Council narrowed the list to five possibilities for consideration at its Juiy 1 evening meeting. Once designated, the public view corridors will be considered "critical design constraints" throughout the remainder of the Lionshead Master Plan process and won't require forma! survey and adoption until the master plan process is complete in step five. The five candidates include three corridors that would be protected under the town's view corridor ordinance and two views that would be designated as "design parameters" during a property's redevelopment. For a complete . listing of the five public views, contact Dominic Mauriello in the Community Development Department at 479-2148. --Final Review of the Public Works Seasonal Housing Development After reviewing a detailed cost analysis, the Council voted 6-0 to break ground on a 24- unit housing development for the town's seasonal bus drivers and other employees. The units will be located just east of the Public Works Administration building north of the Vail Golf Course. A public ground breaking is scheduled for noon Monday, June 30, at the site. {See today's news release for project details). Also during yesterday's discussion, the Council asked staff to being pursuing interim housing far seasonal bus drivers for the upcoming ski season. That's because completion of the new housing development~won't be completed until next spring. For more information, contact Andy Knudtsen in the Community Development Department at 479-2440. --Timber Ridge Update Town Attorney Tom Moorhead said the town has begun discussions with the owner of Timber Ridge in the town's pursuit of retaining locals housing on the site. Deed- restrictions on the project's 198 units are set to expire in the year 2001. Moorhead said . the owner has been extremely cooperative in discussions, thus far. --Interim Financial Report Finance Director Steve Thompson reviewed an interim financial report with the Council. Far details, contact Thompson at 479-2116. --Information Update Assistant Town Manager Pam Brandmeyer asked Counciimembers to mark July 19 on their calendars. That's when owners of the Dancing Bear intend to host acheck- {more) r TOV Council HighliightslAdd 2 passing ceremony for tine West Vail roundabouts. Brandmeyer also updated the • Council on efforts to mitigate the noise produced by compressors at City Market. Severai neighbors have complained about the situation. Town Manager Bob McLaurin shared a proposal to modify the TOV-VA Community Task Force by expanding the group's representation and reaffirming its purpose. As proposed, McLaurin said two of the Task Force seats would be held by citizens at-large selected by the Town Councii. --Mayoral Proclamation The Council voted fi-0 to approve a proclamation commending the Lacrosse Shootout for its presence in Vail. --Council Reports Ludwig Kurz, who represents the Town Council on the Colorado Ski Museum board, reported on the successful Beaver Creek Homes Tour. Bob Armour reported on the latest meeting of the Eagle Valley Leadership Coalition in which the group is determining how to serve as a catalyst for employee housing initiatives. Armour also spoke at the Johnson & Waies graduation ceremonies and has agreed to serve as president of the Colorado Association of Ski Towns. --Other Armour asked that stickers on the Lionshead skier statue be removed in preparation far the upcoming holiday weekend. UPCOMING DISCUSSION TOPICS July 1 Work Session Joe Kochera 25 Year Employee Anniversary NWCCOG Water Quality/Quantity Update GRFA Discussion Regional Marketing Funding Discussion July 1 Evening Meeting Second Reading, Austria Haus SDD Lionshead Public View Corridors Town Councii Call-up of Gorton's Saloon Request July 8 Work Session DRB Review . Parking Fee Overview July 15 Work Session PEC Review Parking Fee Discussion Housing Action Items AIPP, Jesus Morales Updated Design(s) July i5 Evening Meeting Seibert Circle Design Approval First Reading, Ordinance to Revise GRFA # # # MINUTES VAIL TO1~VN COUNCIL MEETING July 1, 1997 7:3Ci~P.M. A regular meeting of the Vail Town Council was held on Tuesday, July 1, 1997, in the Council Chambers of the Vail M~ipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston (arrived of approx. 7:45 p. m.) Ludwig Kurz Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager R. Thomas Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Joe Staufer of the Vail Village Inn urged Council to reject the concept of a lodging tax to fund regional marketing. Staufer said a s#udy by the American HotellMotel Association ind' es a bed tax is detrimental to resort communities and harmful to convention cities. Additionally, he said the bui should not be placed on one segment of the community to carry the load for marketing. Next, Intermountain resident, Sue Dugan suggested the town address severa! problems impacting the success of the Main Vaii roundabout. Her suggestions included adding directional arrows andlor striping to the lanes. She said the roundabout is more like a "race track" with most offenders being locals. Lou Meskimen, Vail resident and owner of Masked Man Services, suggested the town consider converting its seasonal employees to full time with benefits to help with retention. Agenda item number two was the Consent Agenda which consisted of the following: A. Approval of the Minutes of the meetings of June 3 and 17, 1997. Ludwig moved to approve the Consent Agenda with a second from Kevin Foley. A vote was then taken which passed unanimously, 6-0. Third on the agenda was Ordinance No. 12, Series of 1997, second reading of an ordinance providing for a development plan and its contents; development standards; and other provisions; and setting forth details in regard thereto. Mayor Armour read the title in full. Town of Vail Planner, George Ruther presented the item. The applicant was„~Qnnenalp Properties, Inc., and was represented by Gordon Pierce. Council was asked to review and discuss Or ce No. 12, Series of 1997. George reviewed in detail conditions which had been incorporated into the ordinance following first reading and provided the fallowing background: On June 17, 1997, the Vail Town Council reviewed and approved Ordinance No. 12, Series of 1997, on first reading (5-0). The Council's approval carried with it several modifications. Each of the changes had been incorporated into the revised ordinance which establishes Special Development District No. 35, Austria Haus: The project includes 18 member-owned fractional fee club units, 25 hotel rooms and one on-site manager's residence, plus 5,402 sq. Ft. of new commercial/retail space, meeting room facilities, an outdoor pool and other accessory facilities commonly associated with hotels and lodges. Jim Lamont of the East Village Homeowners Association applauded the project, stating a part of the Village Master Plan had been achieved. He then asked Council to consider revising the town`s SDD, rezoning, and master planning process to better serve the community. Ludwig Kurz moved to approve Ordinance No. 12, Series of 1997, on second reading with the following conditions: That Section G be included in the Developer's Agreement, and that a restoration plan for the streambank be worked on with town staff. Kevin__Foley stated he still had concerns about loading and delivery on the west end of the project. He also said he wa:~appainted the streamwalk was not maintained, as supported by the community survey. Paul Johnston said he supported the Austria Haus redevelopment after reviewing the construction schedule, which indicated construction would cease during the ski season. Sybill Navas said she hoped the process would be improved future projects, especially when redevelopment in ~- Vail Town Council Evening Meeting Minutes July 1, 1997 7~ i<ionshead comes before the Council. She expressed frustration that a draft streambank restoration plan wasn't available until the day of second reading. She said Vail's stream issues need to be taken more seriously. A vote was then taken which passed 6-1, Kevin Faley voting in opposition. Item number Four on the agenda was a request to review and approve the proposed public view corridors to be c aced in the Lionshead Redevelopment Master Plan. The fnal adoption of public view corridors, if any will occur in~ge 5 of the Master Plan process. Town Planner, Dominic Mauriello, presented the item and referred to the staff memo dated July 1, 1997, as well as the consultant memo dated June 23, 1997 (attached). The recommendation of staff was for approval of the proposed public view corridors as reviewed by Council on June 24, 1997. The exact view paints and delineated views will occur in Stage 5 of the master planning process. The views recommended by Council at the June 24 meeting included: View #2 (from the east end of the parking structure} to be included as a design parameter. View #3 (from the west end of the parking structure) to be designated in Stage 5 as a view corridor. Views #6 or 7 (from the mall area looking up gondola line) to be designated in Stage 5 as a view corridor. View #.8 (from the east of the Landmark looking south through the VA core site} to be included as a design parameter. View #9 (from the east of the Landmark looking south through the VA core site from a higher elevation that View #8) to be designated in Stage 5 as a view corridor. For consideration and adoption of public view corridors, if any are to occur in Stage 5 of the Master Plan process. Ethan Moore of Design Workshop showed slides of the ~ views. Rob Ford moved to approve the proposed public view corridors, with a second from Paul Johnston. David Corbin of Vail Associates, said he supported the view corridor recommendations. The idea of knowing that a design constraint exists will be useful to VA as it looks to design its core site, he said. Also, Dave said he appreciated the fact that the view corridors and design parameters haven't been narrowly defined that might otherwise inhibit design concepts. In addition, Dave said the view from the popcorn wagon area may need adjustment following a survey of VA's property line (since view corridors may only be preserved from public spaces.) Sybill Navas noted that although other views were found to be critical in Lionshead, they don't need additional protection because the views don't appear to be threatened by any future development or redevelopment. A vote was then taken, which passed unanimously, 7-0. Agenda item number five was a Town Council call-up of a Planning and Environmental Commission (PEC) decision {5-1 msden against) to overturn a staff decision regarding a proposed batting cage on the outdoor dining deck of Gal's Saloon, located at 143 E. Meadow Dr., Vail, Colorado. Appellant: Dave Garton. Town of Vail Planner, Lauren Wa#erton presented the item, and explained that the issue centered on interpretation of the zoning code and corresponding definitions of permitted uses, conditional uses and accessory uses. The request was to place an accessory use outside, and that staff's interpretation was that only a permitted use could be allowed out of doors. Therefore, staff had originally denied the request. Dave Garton then appealed the decision to the PEC, and the PEC voted to overturn staff ruling, finding that an accessory use be allowed outside. Council members then discussed the operation with Dave Garton and Steve Olson from Carton's Saloon, who explained their request in detail. Brian Canepa, a Minturn resident spoke for the added use, expressing his feeling it would benefit the local youth baseball population. Jim Lamont stated his concern with the process, urging Council to use the criteria to involve adjacent property owners in decision-making. Town resident, Lau Meskimen said that although a batting cage was a good idea, Carton's was not the place for it, due to traffic concerns, views and lighting. He suggested placing the amusement at on the softball fields. Paul Johnston moved to uphold the decision of the PEC, allowing the appellant to go through the application process for ~mendment to its conditional use permit to allow for operation of a batting cage on its outdoor dining deck. Rob rd seconded the motion. Mike Jewett felt the operation of a batting cage was an amusement devise, and said he was in favor of the motion. Ludwig Kurz was concerned about how the neighborhood would be impacted, enticing minors onto a liquor licensed 2 Vail Town Council Evening Meeting Minutes July 1, 1997 Yi c~tabGshment, and noise issues. Mayor Armour felt the code was clear and that the request did not fall within what was allowable. Sybill Navas recommended the code should be more clearly defined, and Kevin Foley agreed that the applicant should go through the application process. A~ was then taken which passed, 6-1, Mayor Armour voting in opposition. Sybill then moved to direct staff to evaluate accessory uses as a condi#ional use and clarify language. Rab seconded the motion. A vote was taken and approved unanimously, 7-0. Next, Paul Johnston addressed fellow council members from behind the podium as a citizen representing the interests of the Vail Village and Lionshead. He asked Council to revisit the Town's policy on the hours of construction occurring in the business districts. Current hours allowed by the Town Code are 7 AM to 7 PM, Monday through Saturday, and from 8 AM to 5 PM on Sunday. Paul said the policy should be changed to be more in keeping with the needs of overnight guests, and suggested na work be allowed an Saturday or Sunday during the months of July, August and September. Also he proposed an 8 AM to 5 PM workday Monday through Thursday, and an 8 AM to 4 PM schedule on Fridays. A report from the Town Manager followed. Bob McLaurin noted the 1-70 underpass at West Vail would be shut down Wednesday and Thursday to allow for paving of the underpass and the north side roundabout. The work should be completed by the end of the day Thursday, he said. Finally, Dick Stratton, District Manager far Holy Cross Electric, introduced himself and provided an update on the utility's new emphasis an improved customer service. Th+~being no further business, a motion was made for adjournment by Kevin and seconded by Rob Ford. The meeting was adjourned at approximately 9:40 p.m. Resp ally submitted, Rob rt W. Armour, Mayor ATTEST: Holly McCutcheon, Town Clerk Minutes prepared by Rolly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) • ~ Vail Town Gouncil Evening Meeting Minutes July 1, 199T MEMORANDUM TO: Vail Tawn Council FROM: Department of Community Develaprnent DATE: July i, 1997 SUBJECT: Request to amend the Zoning Code to allow interior conversions Staff: Russell Forrest & Tom Braun (Consultant) 1. PURPOSE The Tawn of Vail has been reviewing three potential alternatives to the existing Gross Residential Floor Area policy for single family, duplex, and primary/secondary development. The review was initiated at the request of the Tawn Council, primarily to examine how to create more flexibility within the existing system. The Vail Town Council, on April 15, 1997, directed staff to implement Alternative 1, the interior conversion alternative. Alternative 1 involves keeping GRFA as a tool to control floor area but would allow interior conversions for existing homes that have na remaining GRFA allowance. Alternative 1 would only allow interior conversions for homes existing at the date of the approval of this policy by the Town Council. New construction would not be eligible for interior conversions. The purpose of this worksession is to review the Planning and Environmental Commissions recommendation for implementing alternative 1 and to receive Council's direction on final language for an ordinance. Section V of this memo describes staff's recommendation for ordinance language to implement alternative 1 which the PEC supported with several modifications that are described in section VIII. In addition, staff would recommend consolidating the numerous references to GRFA in the Zoning Code into one consolidated section. This would help to better communicate current policy on GRFA to applicants. This consolidation would also include the codification of several staff interpretations currently being used to calculate GRFA {See Attachment A}. II. PROBLEM STATEMENT & GIVENS In 1996, the Vail Town Council directed staff to evalua#e the existing GRFA system and determine whether this is an effective and appropriate tool when compared to other alternatives. Three reoccurring issues have been raised by the Town Council which include: A) Is GRFA an effective tool in controlling mass and bulk; B) Is it appropriate that the Town should be reviewing interior floor space; and C} Is it an effective use of staff time (both TOV and designerslbuilders)? ,j rowNaFVer~ The givens for this process include: A) The Vail Town Council will make the final decision with input from the community and recommendations from the PEC and staff. B) There will be some form of regulatory control of size and mass. C) This process will only address residential development (single-family, duplex, and primarylsecondary type structures). D) "No action" (i.e. keeping the existing GRFA system} is a viable alternative. E} Homes should not get significantly larger in size. F) New design guidelines should not inhibit design creativity. III. BACKGROUND A. Initial Public Process In October of 1996, Tom Braun, the planning consultant for this project, prepared a paper which addressed the fallowing * Reoccurring concernslissueswlth the existing system, * Objectives of having mass and bulk controls, * Alternative mechanisms for controlling bulk and mass, * History of GRFA in Vaii, * Analysis of how seven other resort communities control bulk and mass, and * Analysis of five alternatives to the Town of Vall's GRFA system. At the public meetings on October 30th and 31st in 1996, Tarn Braun presented the findings in the background paper. A majority of the time at the meeting was spent obtaining input from the public an the existing system, discussing pros and cons of alternatives, and identifying new alternatives. Approximately 45 people attended these meetings. B. Review of Alternatlves The PEC reviewed the background paper and public input on November 11, 1996 and the Tawn Council considered this information on November 26th. At the conclusion of these meetings the staff was directed to further asses the fallowing three alternatives in greater detail. Allow interior modifications to exceed the maximum GRFA allowance for existing structures, provided such additions do not add to the bulk and mass of the home. Amend the definition of GRFA to exclude basement space from calculation as GRFA. * Eliminate the use of GRFA for controlling mass and bulk #or single family, duplex, and primarylsecondary type structures. C. Choice o~ Alternatives The Vail Town Council was very clear that any alternative to the existing GRFA system should not significantly increase bulk and mass. The Council was also very sensitive to any recommendation that might inhibit creative design solutions. On March 10, 1997, the PEC, in a 43 vote, recommended alternative one with several conditions. At the April 1st Council worksessian, staff reviewed the alternatives along with the recommendations from the PEC and 2 staff, At the evening meeting an April i5th, Cot%ncil directed staff to wol•k on the irnplementati0n of alternative one. IV. PROCESS OVERVIEW The process far this project is broken in#o three phases 1} identifieatian of alternatives; 2} analysis of alternatives; and 3) legislative review of the preferred alternative. The followirlg .are specific steps in the process. Phase 1 identification of Alternatives 1) Background analysis of existing GRFA system and alternatives. September & October, 1996 2) Public meetings to review pros and cons of existing GRFA system October 30th & and alternatives. 31st, 1996 3) Presentation to PEC and Town Council to review proslcons and November 11 & (PEC) public input. The purpose of these public meetings was to November 26 determine if any of the alternatives could be eliminated. 1996 Phase Il Analyze how to implement alternatives and identify the imaacts of each alternative 4) Complete analysis of alternative approaches. [7ecember & January i 996/1997 5) PEC warksession to review 3 alternatives February 10, 1997 ti) PIrG hearing to recommend an alternative March 10, 1997 7) Gouncil worksassion April 1, 1997 e) Evening Council meeting to decide on alternative April 15, 1997 Phase Ill Legislative Review of preferred alternative !assumes code modifications) S) Staff prepares language to modify Town Code May/June, 1997 9) PEC: hearing to consider coda revisions June 23, 1997 1t7) Town Council: woricsession to revfew proposed revision to Juiy 1, 1997 the existing GRFA regulations 11) Town Council: first reading of an ordinance July 15, 1997 12) Town Council: second reading of an ordinance August 5, 1997 * Currently on step 10 3 V. j~ECQ.~IENDED APPROACH FOA GRfiA IMPLEMENTyTION A. Pronosect Orciiinance -Interior Conversions The interior conversion amendment will be implemented by creating a section in a new consolidated GRFA Chapter of the Zoning Code. This new consolidated GRFA Chapter would incorporate the GRFA definition, current staff policies for calculating GRFA, a summary of GRFA regulations far each zone district, the 250 sq. ft. additional GRFA provision, and the proposed interior space conversion provision. The only substantive change in GRFA policy through this consolidation of GRFA regulations would be the interior conversion provision. The following is staff's recommended approach to implement alternative one. Following PiWC review, staff will prepare the formal ordinance language for this amendment. The purpose of this section is to provide flexibility and latitude with the use of interior spaces within existing dwelling units that meet or exceed the allowable Grass Residential Floor Area (GRFA} without increasing the size of the building. This would be achieved by allowing for the conversion of existing interior spaces such as vaulted spaces, crawl spaces, and other interior spaces into floor area provided certain conditions and standards are met. This provision is intended to accommodate existing homes where residents desire to expand the amount of usable space in the interior of a home. The Town has also recognized that property owners have constructed interior space without building permits. This provision is also intended to reduce the occurrence of interior building activity without building permits and thereby further protect the health, safety, and welfare of the community. 2. ApnHcabil~ Single family, duplex, and prirnarylsecondary type dwelling units that meet yr exceed the allowable GRFA will be eligible to make interior conversions provided the following criteria are satisfied. • Any existing single-family dwelling unit or any existing dwelling unit within a structure containing no mare than two dwelling units (exclusive of EHU units} shall be eligible tv add additional GRFA, via the "interior space conversion" provision in excess of existing ar allowable GRFA including such units located in a Special Development District, provided that such additional GRFA complies with the standards outlined herein. • Far the purpose of this section, "existing unit" shag mean any dwelling unit within a structure containing no mare than two dwelling units {exclusive of EHU units) that has been constructed and has received a certificate of occupancy, has been issued a building permit or has received final Design Review Board approval for a new house` prior to the approval of this ordinance. • Multi-family dwelling units are not eligible for additional GRFA permitted by the provisions of this Section. a 3. Standards • No application far additional GRFA under the provisions of this Section shall be made until such time as al! the allowable GRFA has been constructed on the property, or an application is presently pending in conjunction with the application for additional floor area that utilizes all allowable GRFA for the property. • Additional floor area established under the provisions of this Section shall be constructed utilizing the floor area or volume of the building that is in existence prior to the effective date of this ordinance. New structures or exterior additions to existing structures built after the effective date of this section wilt not be eligible for interior conversions. Examples of how additional GRFA can be established under the provision of this Section include the conversion of existing basement or crawl spaces to GRFA, the addition of to#ts within the building volume of the existing building, and the conversion of other existing interior spaces such as storage areas to GRFA. • Proposals far additional GRFA under the provisions of this Section may involve exterior modifications to existing buildings, however, such modifications shall not increase the bulk and mass of fhe existing building. Examples of exterior modifications which are considered to increase building bulk and mass include, but are not limited to, the expansion of any existing exterior wails of the building, re-grading around a building in a manner which exposes more than two {2} vertical feet of existing exterior walls and the expansion of existing roofs. Examples of exterior modifications which are not considered to increase building bulk and mass include, but are not limited to, the addition of windows, doors, skylights, dormers and window-wells. For the purpose of this Section, dormers are defined as a vertical window projecting from a sloping roof of a building, having vertical sides and a gable or shed roof, in which the total cumulative length of the dormer {or dormers) does not exceed 5[]% of the length of the sloping roof, per roof plane, from which the dormer projects. • Proposals for the utilization of interior conversion GRFA under this provision shall comply with all Town of Vail zoning and building standards and applicable development standards. • Proposals which involve the conversion of a garage shall not utilize any garage space obtained through a garage space credit. 4. Process Applications shall be made to the Community Development Department staff on forms provided by the Department. Application for interior conversions to units located in a Special Development District {SDD} shall also be accompanied by an application for a minor amendment to the SDD. Minor amendments to an SDD can be staff approved. The planning staff will review the application to ensure the building has utilized all available GRFA and that the proposed interior conversion would occur in a structure that was built or approved by the DRR before the effective date of this ordinance. Submittal shall include: • Application fees pursuant to the current fee schedule. • Information and plans as set forth and required by Section 18.54.040, subsection C of this Title or as determined by the Community Development Department staff. Applicants would need to submit "as-built" floor plans of the structure so that staff can identify the existing building from any new additions that have occurred after the approval of this ordinance. • Proposals deemed by the Community Department staff to be in compliance with this Section and ai! applicable zoning and develapment regulations shall be approved by the Department of Community Development nr shall be forwarded to the Design Review Board in accordance with Chapter 18.54 of the Municipal Cade. Proposals deemed to not comply with this Section or applicable zoning and develapment regulations shall be denied. • Upon receiving approvals pursuant to this Section, applicants shall proceed with securing a building permit prior to initiating construction of the project. • Any decisions of the Community Development Department pursuant to this Sectian may be appealed by any applicant in accordance with the provisions of Section 18.66.030 of the Vail Municipal Code. B, issues Retative to the Proposed Amendment The provisions far implementing this alternative are a result of input from the public, the Planning and Environmental Commission, the Town Council and staff over the past six months. The purpose of this section is tp explain the rationale far some of the major elements of the proposed ordinance. 1. Whv are interior conversions limited to existing units only? The potential concern with allowing interior conversions for future construction is that new homes will comply with GRFA but may be designed to allow for the conversion of space in the future. Far example, it would be relatively easy to design over-sized void spaces in basement levels or to design additional ar larger vaulted spaces on upper levels, bath of which could then be converted to floor area in the future if this alternative is available to new construction. The end result of this scenario could be new homes that are larger than they would otherwise have been (if interior conversions were not permitted). Three alternatives have been discussed for mitigating the potential impacts of new homes being "over-designed" to allow far future interior conversions: • Regulate vaulted spar, A multiplier to calculate floor area of vaulted space {over a certain height) at a higher rate than spaces with normal floor to ceiling heights could be implemented. A multiplier could discourage the aver-design of vaulted space. A multiplier system is currently used in Aspen. hiowever, calculating the volume of vaulted space would ~~ add to the complexity of the existing GRFA system. 6 • Require waitino aeriad similar to X50 Ordinance It has been suggested that estat)lishing a waiting period before new homes could do interior conversions could discourage owners who may otherwise over-design their homes in anticipation of adding interior conversions in the future. However, this type of provision would pat be a guaranteed deterrent to the aver-design of homes. This provision also raises the question: if an interior conversion would be acceptable after a five-year wait, why is not acceptable after athree-year wait or a three-month wait. Without alternative means for controlling the size of buildings, allowing future homes to utilize this ordinance wou#d undermine the GRFA system and raises the question of whether GRFA is even necessary. • Desian Guidelines A third alternative for addressing the potential impact of new homes being over-designed far future interior conversions is to regulate the bulk and mass of new homes with design guidelines. Conceptual design guidelines to control bulk and mass were prepared far the "No GRFA alternative" and these types of guidekines could be utilized to regulate the bulk and mass of new construction. While not a formal element of this proposal, the staff is interested in pursuing revisions to the Town's design guidelines. If bulk and mass guidelines were to be adopted they could provide a viable alternative to prevent the over-design of new homes, in which case the applicability of the interior conversions could be extended to future construction. 2. Whv does all allowable GRFA have to be utilized prior to utilizina the interior inversion ordinance? This provision is suggested primarily as a "bookkeeping" measure intended to ease the administration of this ordinance. The Town essentially has two types of GRFA - 1)allowable GRFA based on the size of a lot, and 2) GRFA permitted by the 25Q Ordinance. GRFA permitted by this proposed ordinance would create a third type of GRFA. Requiring a!I allowable GRFA to be used prior to utilizing "interior conversion" GRFA will greatly simplify the administration of the GRFA system. The primary goal of this ordinance is to allow for interior conversions to homes that have constructed all allowable GRFA and this provision is consistent with this goal. GRFA permitted by the 250 ordinance would not be affected by this ordinance. Any new addition that utilizes the 250 addition (that occurs after the effective date of this ordinance) would not be eligible for an interior conversion. 3. Whv not include provisions for FHU's? Establishing a "linkage" between GRFA and FHU's was originally discussed in the context of abolishing GRFA. The scope (i.e. how much GRFA a person could construct) of the interior conversion alternative is quite limited as compared to the "no GRFA alternative" and as such linking interior conversions to GRFA is not considered appropriate. In essence, the interior conversion ordinance is seen as a means for . addressing issues with the GRFA system, not issues with employee pausing. This in not to say, however, that the Town should not pursue linkages between GRFA and EHl1's. GRFA could be used as an incentive, by allowing additional GRFA if used to construct an employee unit. Staff is currently analyzing how to improve the EHU section of the Zoning Code. 7 ~{. Whv the "'data eerta9n" nrop~ed to define when a unit is "exj.~tina"? As proposed, anky existing homes would be eligible far interior conversions and the date certain is proposed to define when a home is existing, Whild the proposed date could be considered libera# in the sense that homes which have received design review approval or are under construction would still be considered existing, the date does establish scut-off point in order to prevent the aver_design of homes as discussed in item #1 above. The proposed cut-off date is the date of the approval of this GRFA amendment. 5. Whv limit the size of dormers? The underlying premiss of this ordinance is to allow additional floor area to existing homes provided the size of the home is not increased, It is recognized that interior conversions may require slight rnadifications to the exterior of a building to provide light and air to-new spaces and to also provide adequate egress. Dormers are specifically defined to not exceed a percentage of a roof plane in order to prevent proposais that wouid raise an entire roof plane under the guise of a dormer. The concern is that if the size of dormers are not limited, proposais to raise large portions of a roof will be made that will increase the size of existing buildings. This scenario would be contrary to the underlying goal of thls ordinance. 6. What can oeonle do who have already compfete~interior conversions without zoning or buildina Hermit approvals? [t is recognized that many interior conversions have been completed over the years without approvals from the Town. At the direction of the Town Council, the Community Development Staff could investigate the feasibility of an amnesty program which would allow homeowners the opportunity to have such improvements reviewed and approved by the Town. Such approval wouid be subject to compliance with applicable zoning and building code requirements. This type of amnesty program could be implemented independent of this ordinance and as such, specific elements of the amnesty program are not proposed at this time. 7. Whv not limit interior conversions to lust nerrnanent residents? During the course of this process it has been suggested that any amendments which increases allowable GRFA be limited to permanent residents only, in order to provide an incentive far keeping local's in Vail. From a legal standpoint this could be done. However, Pram a practical standpoint this would be difficult to administer. As with the issue of I~HU's, this ordinance is seen as a means for addressing issues with the GRFA system, not issues with permanent residents and second-hams owners. No {imitations are proposed with this amendment. 8. Whv not allow interior conversions as Dart of demalrebuild projeq~.? , The underlying goal of this amendment is to allow for flexibility in the use of existinq interior spaces in a way that does oat increase the size of homes. Allowing demalrebuilds to utilize this ordinance would be inconsistent with these gnats. 9, Whv not allow rnttiti-family units to rnttvPrt exi ina inter.~r spaces? At the direction of the Town Council, this amendment process is limited to exiStirig single-family, two-family and primarylsecondary units only. i 0. What about homes that are located ina 5necial Develo~arnent District that may have ~ecific GRFA limitations? The ordinance has been structured such that GRFA which is created by interior conversions shall be permitted in addition to allowable GRFA through the application and approval of a minor 5DD amendment. Minor amendments can be staff approved and can be concurrently reviewed with an interior conversion application. 11. Is a ~nerty eligible for an interior conversion if plat restrictions nr covenants limit the amount of GRFA within a structure? If the plat or covenants for a property limit GRFA, an interior conversion may only be possible if there is a plat amendment or a change in the applicable covenants. 12. Haw will staff determine whether conversion are located within space that was existin,,.g_nrior to the effective date of the ordinance? This will croate an administrative challenge for the staff. Following approval of this amendment, staff will begin requiring "as-built" plans (prior to the effective date of the amendment) for all new construction projects. Applicants will provide 8.5" x 11" drawings of floor plans, which will be kept on file in order to document what space was existing prior to the effect date of this amendment. C. Examples of how the Amendmen# will be Implemented The following hypothetical scenarios have been prepared in order to provide an indication of how this amendment can be used and to also understand some of the limitations of this ordinance. 1. The Ruther's have constructed all allowable GRFA, including square footage allowed by the 250 Ordinance. They would like to add a Taft of 190 square feet to an existing vaulted space. Two skylights would be added to the roof to taring light into the loft. Process -The interior conversion ordinance would allow for this addition. Depending upon the design of the skylights and subject to compliance with other zoning regulations, this application would probably be reviewed at the staff level. 2, The Waterton's have constructed all allowable GRFA, taut have not utilized the 250 Ordinance. They would like to add a 225 square foot dining room by expanding an existing exterior wall and to convert 1,000 square feet of crawl space to storage and a recreationlfamily room. They would like to complete the project utilizing the provisions of the interior conversion ordinance. Process -The crawl space conversion could be accomplished utilizing the interior conversion ordinance, however, the dining room could only be added by using the 250 Ordinance (because the expansion of exterior wails would increase the size of the home}, Due to the use of the 250 Ordinance, this application would require review ~ 9 and approval by the PFC. The 225 square foot addition would not be eligible far an interior conversion. 3. The Wiiliamsan's have an oversized garage of 600 square feet which currently accommodates two cars, storage and a workshop. They would like to convert 200 square feet of the garage to GRFA by modifying interior walls, leaving approximately X00 square feet in the garage. The Williamson's have used all allowable GRFA. Praces~ -This proposal would not be allowed because the garage was constructed using the 600 sq. ft. garage GRFA credit. 4. The Mason's would like to add a 200 square foot loft as an element of a rnaJar remodel of their home. The loft would be located in a new vaulted space to be constructed as a part of the remodel The remodel plans would utilize all allowable GRFA, with the exception of the loft space, which the Mason's proposed to be created utilizing the interior conversion ordinance. Process - The square footage associated with the loft could not be constructed utilizing the interior conversion ordinance because the loft is located in space that was not In existence before this ordinance was adopted. The ordinance requires that "additional GRFA shall be constructed utilizing the floor area or volume of the building that is in existence at the time such application is made". 5. The Rodriguez`s have an additional SDD square feet of GRFA available. They receive pR~ approval and build an 8D0 square foot addition. Two years later they submit plans to convert a crawl space under the original part of the house into a basement and to add a lofted area in the new 800 square foot addition. Process- The Rodriguez's would be allowed to convert the crawl space into a basement since it was part of their original pause that existed prior to the interior conversion amendment to the GRFA policy. However, they would not be allowed to utilize the lofted space in the 8D4 sq. ft. addition since it was built after the approval of the interior conversion policy. L.~ 10 VI. CONSOLIDATION OF GRFA REGULATIONS IN 7HE ZONING CODE A. Purpose for Consolidation: There are numerous references to Gross Residential Floor Area within Title 18 of the Zoning Code. To better communicate to the public how GRFA is calculated in different zone districts, staff is proposing to consolidated references to GRFA into one section of the Zoning Code. B. ProposeB Changes Currently GRFA is referred to in the following sections: 18.04.130 -Definitions 18.09.080-HSR 18.10.090 SFR 18.11.080 PIS 18.12.090 TFR 18.13.OB0 PfS 18.14.090 RC 18.16.090 LDMF 18.18.090 MDMF 18.20.090 HDMF 18.22.090 f A 18.24.130 CC 1 18.26.100 CC2 18.27.080 CC3 18.28. i 00 CSC 18. 29. 080 AB 18.32.090 AOS 18.57 EHU 18.71 Additional Gross Residential Floor Area {250} Staff would like to consolidate the above mentioned references and the interior conversion provision into one soction in the Zoning Cade. The following summarizes this consaGdation: 1 }The reference to GRFA in the Definition section would be moved to the consolidated GRFA section. in its place would be a simple definition of GRFA which could be simpiy: "Gross Residential Floor Area (GRFA) means the total square footage of all levels of a bulding as measured using standards in Section 18.{Consolidated GRFA Section}" 2} The GRFA section in each zone district would remain the same. A summary for each zone district would be included in a table in the consoiidated GRFA section. {See Attachment B for an example of what this table would look like} • 3} Section 18.71 {Additional GRFA) would be included in the consolidated GRFA Section. 4} The interior conversion standards, if approved, would be incorporated into the consolidated GRFA section. 5} Staff interpretations currently used to calculate GRFA would be incorporated into the consolidated GRFA section. See attachment A to review existing staff interpretations. it is important to Hate that this consolidation would not change the Town's current policy far regulating GRFA. It would simply help make the GRFA process easier to understand far if development review applicants. This consalidatior~ would also codify existing staff interpretations for calculating GRFA. Again, this would not result In a change in how GRFA is regulated. Specific sections of this new consolidated GRFA Chapter would include: Section Title 18.80.010 Purpose and need for GRFA 18.80.020 Summary of GRFA far Zane Districts (This would bs in a tabular format-See Attachment B far~example} 18.80.030 Calculation of GRFA (will incorporate definition section and staff interpretations} 18.80.040 Interior Canverskons 18.80.Oa0 Additional GRFA Note: Section numbers are intended to be an example. Actual section references will be assigned when and if the ordinance is approved. VII. STAFF RECOMMENDATION The Town Council has directed staff to implement Alternative 1. This alternative keeps GRFA as a Coal to control bulk and mass of structures but allows interior conversions to existing homes. Staff recommends that the approach outlined in Section V of this memo is the most effective way of implementing Alternative 1. With this approach, only existing homes an the effective date of this ordinance that are existing or which plans Dave been approved by the DRB could take advantage of doing interior conversions. This alternative wily address the most pressing issue that initiated this process, which was to creato greater flexibility for homeowners to make interior conversions to their existing homes even if they da not have any remaining GRFA allowance. Staff would recommend that the policy of allowing interior conversions be reexamined after the dESign guidelines have been modified, since staff anticipates that property owners of homes that will be constructed in the future will want to convert crawl spaces into basements or turn lofted areas into floor area. Staff also recommends consolidating the GRFA regulations in the existing Zoning Code to help clarify current policy on Gross Residential Flaar Area. Staff received numerous public comments during the review of this policy on haw difficult the GRFA policy is to understand. This consolidation would not change how GRl'A is regulated but would help clarify haw GRFA is currently calculated. The following is a summary of the staff recommendations: "' Qniy apply interior conversion to structures that are in existence as of the effective date of the approval of this ordinance. * Additions to structures after the date of this amendment would not be eligible far Interior conversions. Structures must not have any remaining GRFA allowance (excluding the 250 GRFA credit) before applying for interior conversion GRFA. * Implement Alternative 1 as per the other standards outlined in this memo. * Consolidate all GRFA references in the Zoning Cade into one section. * Reevaluate the GRFA policy after new design guidelines have been adopted. llz VIII PEC F[ECOMMENDATION The planning and Environmental Commission (PEC) reviewed the staff recomrnendatian for implementing Alternative 1 on ,tune 23, 1997. the PEC recommended implementing alterative 1 as per the sta€# recomrnendatian with the fallowing additional amendments: "` That grade provisions be modified to allow access (i.e., a door) to basement levels. The PEC felt that limiting grading #0 2 feet below the existing grade would prevent safe access to basement space. That the 50% cumulative roof dormer limitation be clarified with an illustration. The following are requests by the PEC for the Town Council to consider: That the amnesty program be pursued. That a recommendation be directed to Council to include multi-€ami#y structures. The PEC approved this recommendation 5-1 (Galan Aasland dissenting). • 13 Attachment A Current Staff palioy for Calculating GRFA Calculation: Interior walls are included in GRFA calculations, For duplex and primary/secondary structures, common party walls shall be considered exterior walls. Bay windows, fireplaces, and mantels shall be included in GRFA calculations. " Greenhouse windows (self-supporting windows) shall not be counted as GRFA. Greenhouse windows are defined according to the following criteria (see graphic): Distance Above inside Floor Level - In order far a window to be considered a greenhouse window, a minimum distance of 98" musl be provided between the bottom of the window and the floor surface, as measured on the inside face of the building wall, (Floor surface sha11 not include steps necessary to most Building Cade egress requirements). The 36" minimum was chosen because it locates the window too high to lea comfortably used as a window seat and because it allows for a typical 4' high greenhouse window #a be used in a room with an 8' ceiling height. 2. Projection - No greenhouse window may protrude mare than 18" from the exiericr surface of the building. This distance allows far adequate relief for appearance purposes, without substantially adding to the mass and bulk of the building. 3. Construction Characteristics - Aii greenhouse windows shall be self-supporting and shelf not require special framing or construction methods for support, with the exception that brackets below the window may be allowed provided they die info the wall of the building at a 45 degree angle. A small roof over the window may also be allowed provided the overhang is limited to 4" beyond the window plane. 4. 17imensianal Requirement - Na greenhouse window shall have a total window surface area greater than X44 s.f. This figure was derived on the assumption that the maximum height of a window, in an average sized room, is 4' and the maximum width far a 4' high self-supporting window is between B' and 8' (approximately 32 s.f,}. Since the window would protrude no mare than 18",the addi#ian of s(de windows would bring the overall window area to approximately 44 s.f. 5. Quantity - Up to two (2} greenhouse windows will be allowed per dwelling unit, however, the 44 s.f. size limitation will apply to the combined area of the two windows. 6. Greenhouse windows do not count as site coverage, Vaulted spaces and areas "open to below" are na inoluded in GRFA calcula#ions. Storage areas, mechanical areas, stairs, landings, void spaces, and the like are included in GRFA calculations. "' The conversion of ail areas counted as "credit area" prior to .fanuary 1, 1991 shall be allowed. Rack storage areas may be converted to GRFA, Garage credit: ~~ " Allowable garage area is awarded an a "per space basis," with a maximum of two spaces per allowable unit. Each garage space shat! ba designed with direct and unobstructed vehicular access. All floor area inoluded in the garage credit shall be contiguous to a vehicular space. Alcoves, storage areas, and mechanical areas which era coca#ed in the garage and which are 25°/4 or mare open to the garage area sha{f be included as garage credit. "' Garage space in excess of the allowable garage credit shall be counted as GRFA. 14 Crawl and attic space: Crawl spaces created by a "stepped fnundafian," hazard mitigation, or other similar engineering requirement that has a total height in excess of five feet may be excluded from GRFA calculations at the discretion of the Director of Community Development. Pre-existing crawl space or attic areas, no matter what the head height, can be converted to habitable area only if the project or development has available GRFA or approval for additional GRFA under the 250 ordinance when analyzed using current GRFA regulations. "' Pre-axis#ing crawl space areas, unfinished with an earthen floor and limited access, no matter What the head height will not be counted as Gf~FA until such time as conversion to habitable area is proposed and approved through the normal design review process. Again, conversions can only be approved if the project has available GRFA when analyzed using curront GRFA regulations. All crawl spaces constructed muss meet the fallowing definition: Crawl spaces shall include any below grade or substantially buried area enclosed within the foundation walls, with a ceiling height less than or equal to 5 feet as measured from the surface of the earth to the underside of the structural members of the floorlceiling assembly above. Crawl spaces must be accessed with an opening not greater than 12 square feet in area. Enclosed spaces not meeting this definition will be considered to be Gl~FA. Enclosed spaces counted as GRFA will be clearly noted by the planner on the red-lined floor plans. True crawl spaces shall be shown on floor plans and labeled with a note indicating: l }that the height of the space will be 5 feet ar less, and 2) that access will be provided via a hatch or door not to exceed 12 square feet in area. Al! crawl spaces shown an any approved floor plans shall have such a note, nr the planner will count the space as GRFA. " If a roof structure is designed utilizing a non-truss system, and spaces greater than five feet in height result, these areas shall not bo counted as GRFA if ALA of the following cri#eria are met: 1. The area cannot be accessed directly from a habitable area within the same building level; 2. The area shall havo the minimum access required by the Building Code from the level below (G s.f. opening maximum}; 3, The attic space shall not have a structural floor capable of supporting a "live load" greater than 40 pounds per square foot, and the "floor" of the attic space cannot not be improved with decking; 4, It must be demonstrated by the architect (to the staff} that a "truss-type" or similar structural system cannot be utilized as defined in the definition of GRFA; and 5. It will ba necessary that a structural element (i.e., collar-tie} be utilized when rafters are used far the roof system. In an unusual situation, such as when a bearing ridge system is used, the staff will review the space for compliance with this policy. 25% contiguous opening: In ardor for a covered (roofed) area NOT to count as GRFA, there must be a continuous and contiguous opening in the exterior walls nfi not less than 25% of the total lineal perimeter of the area in question. An exception shall be made for railings up to 3' in height and support posts with a diameter of 18" or less which era spaced na closer than 10' apart. The space between the posts shall be measured from the outer surface of the post (see graphic}. e l5 PrimarylSaaondaryumts: * The 425 s.f. credit per unit shall be applied to each unit AFTEi~ the 60140 split has been calculated {i.e., the secondary unit shall be aliowed 40% of the total GRFA ~ 425 s.f.}. "' On Primary/Secondary and Duplex lots, GRFA is calculated based on the entire lot. 'l 6 Attachment B Example of Consolidated Table for GRFA • i Dtrtrirls ddc dcnikal ;lc Family Idenllal aFamily IdenHal nary! nndary Idrnllal iidenlial islcr lvfF ,v Ucnslly dllpic roily )A1 M' rdlum ns11y tNiplc rally )MF Rh Density ulllplr roily ibllc Accnm- tdatlnn ,,".1 tmmercial rrc t Cl rmmerclal me 2 CJ ommcrclal me 3 6C mm~rcrclal ervicc Ccntcr I1D ricrlal us[ness [S teary Service r~rlcu}iural nd Open Ipacc cuFA Rat[nlPerccntagc 20% of !nt area of lira[ 21,780 sq. ft. + 5"/0 of lot area over 2[,780 aq. R. 25% of lot area of Grsl 12,500 aq. R. + 10% of lal arcs over 12,500 sq. fl. 25% of Int area of first 15,000 sq, fl. + ! 0% of tat eroa mcr 12,SOD sq. R. and up to 30,(H10 sq. R. + 5% of lot area over 30,000 sq. R. 25% of Int area of Grst 15,004 sq. R. + Y 0% of lot area over 12,500 sq. R. and up to 30,000 sq. fl. + 50 of In[ area over 30,000 sq. R. (the secondary unit shall not exceed 40%nf GRl'A on-site prior to application of credit} 25% of buildable lm arcs 30°/ of buildab[c tat area 35% of buildable !at area GO%of huildablc Sot ama GRFA Credits (addrd to results of appllcatian of percentage) None A25 sq. R. per allawablc dwelling unit 425 sq. R. per al towable dwelling unit A25 sq. R. per allnwahlo dwelling unit 225 sg. R. for single-family and two-family stntchtres only 225 sq. ft, for singlu•famity and twa-family structures only 225 sq. R. for single-family and lwn-family strucurres only None 80% of huildablc laE area Nnnc RO"/o of huildablc lot ama Nane 80% of buildable 1nt area None 30"/° of buildab]e lot area None 40°/ of buildable lot arcs Nonc GRPA shall no[ excced 50% of total building Moor arcs on any silo fi0% of buildable lot area None Nonc permitted None 11p to 2,tk30 aq. ft. total Nane r )Y1fYNt7F VAII 17 7nnc Ulatricla CRM'A Ci2FA RallnlPercenlake Crcdlla (R11dCC1 In rCa1~i1R nl applieRlinn 0(pC YCCn Ia~,C~ bR None pcmiitteA Nnnc [htldnur I2ecrcR(Inn >' Parking Nrn+c pennilwA None Clt Per PI?C approval [Vona Ccncrai Clac NAI' Nnne parmittcA Nnnc Natural Arca Prcacrvslinn SIlR ilnlim'slcA,per Councilappmvat Nnnc ~ Skl Banc Rrcrcatinn SUU PcrundcrlyinginningarperAcvnlnpmcntplanapproval6y Nnnc Special Council Uevcinpmcnl Uixtricl f:everyonelrusslmemoslgrfa.623 ~, C: 18 ~ i.. - ., ~ .. ... MEMORANDUM TO: Town Council FROM: Lionshead Redevelopment Master Plan Team DATE: July 1, 1997 RE: Public View Corridor selection to be considered in Lionshead Redevelopment Master Plan The Town Council, at its June 24, 1997 worksessionlslte visit, examined the potential public view corridors to be considered in the Lionshead Redevelopment Master Plan. The Town Council expressed interested in considering five potential view corridors. The Planning and Environmental Commission, at its June 23 meeting, recommended View #1 {over the Library), View # 2 {from the east end of the parking structure), View #3 (from the west end of the parking structure}, View #7 (from the main mail area !Woking up the gondola line}, and Views 8 and 9 {from east of the Landmark looking south through the VA core site). The Town Counci! suggested the following views be considered in the development of the Master ,Plan: View #2 {from east end of the parking structure) to be included as a design parameter. View #3 {from west end of the parking structure} to be designated in Stage 5 as a view corridor. Views #6 ar 7 {from mall area looking up gondola line) to be designated in Stage 5 as a view corridor. View #8 {from east of the Landmark looking south through the VA core site) to be included as a design parameter. View #9 (from east of Landmark lacking south through the VA core site from a higher elevation than #8) to be designated in Stage 5 as a view corridor. ,~ Final designation and adoption of any public view corridors will occur, via ordinance, in ., Stage 5 of fhe master planning process. S#aff Recommenda#ian: Staff recommends that the public views recommended by Town Council on June 24, 1997, be considered in the master planning process as critical design constraints. Fife; f:leveryenelcounoilUnemoslviewcor.701 71DWN OA YA1~ • To: Planning and Environmental Commission From: Lionshead Master Plan Team • Date: June 23, 1997 RE: Lionshead Master Plan Proposed Public View Corridor Designation This memo is an overview of the Lionshead Master Plan public view corridor selection process, and makes recommendations for public view corridors within the Lionshead Master Plan study area. The information in this memo is outlined as follows: I. Lionshead view corridor designation criteria II, View corridor public input sessions III. Summary of public input IV. Master plan team recommendation for Lionshead public view corridors V. Action Requested of the Planning and Environmental Commission Attachment "A"- Master plan team evaluation of 14 initial view corridor candidates Attachment "B"- Map and photos of 14 initial view corridor candidates Attachment "C"- Photographs of view corridors proposed for designation Attachment "D"- Overview of Lionshead Design Charette I. Lio~~shead View Corridor Designation Criteria At thj~t' May 20t~' meeting, the Vail Town Council approved the use of the existing Town of Vail view corridor ordinance as the criteria to be used during the Lionshead master plan process for the selection and designation of public view corridors. In essence, the criteria define what a view must meet in order to qualify for protection under the town's ordinance: 1. Is the view critical to the identity, civic pride, and sense of place of Lionshead? In other words, being a nice view is not enough- the view must be such that without it the identity and civic pride of Lionshead would be damaged or lost. 2. Is the view seen from a commonly recognized and accessed, public view point? Again, views from private property cannot be recognized or protected by this ordinance. 3. Is the view threatened? Is there development potential on the properties or real estate in front of the view that has the potential for blocking it? .~ 3 If a view meets these tests, then it can be considered for designation under the language of the e~i:sting ordinance. The master plan team applied these criteria to the full range of views in Lionshead, and narrowed the initial field of 45 views down to 14 potential public view corridors. As outlined in the ! following section, these I4 public views were then presented to the community for input. II. Vices Corridors Public Input Sessions A. View corridor walking tours., Two public walking tours were given, on Tuesday June 3`d {9 attendees) and Sunday June S~' {7 attendees). Attendees were provided with a packet containing photographs of the 14 views, plus a locational map of Lionshead (attached}. They were asked to rank each view as "critical", "consider", or "do not consider". During each walking tour, an explanation of the criteria for each potential view was given by the consultant, and attendees were encouraged to submit any additional view opportunity they thought had been left offthe list. B. Self Guided Walking Tours. In addition to the guided walking tours, the tour packets were placed in public input boxes so that members of the public could complete the walking tour on their own. Three responses were received through this opportunity. C. Public Input Forum. On June 16u', from d to 7 p.m., a forum was held in the library community room where members of the public were able to respond to the view corridor candidates in the same format as the walking tours. Approximately 20 people took advantage of this input opportunity: D. Internet Web Page. The final ongoing public input opportunity regarding the view corridors was the Lionshead web site, where visitors were able to view the individual view corridor candidates, and respond with a-mail in the same format as the walking tours. 2 responses were received from the Lionshead web site. E. Total Public Response. The complete public involvement included approximately 42 people, from which was received 26 written responses. III. Summary of Public Input 'Vtcw . ' Critical ~ .:;Consider ~~ Du;Nut Consider 1 2 9 14 2 14 _ 10 10 3 ~ 11 9 3 4 I IS 5 2 S ~ 12 h _ ~4 C- 13 5 ~ 2 7 19 2 13 8 `ll 17 ~ 5 9 ~8 _ IS 10 10 3 ~ 8 ~ 13 1l 4 9 b 12 5 10 ~ -~ 8 13 6 5 8 14 ~ 10 IS ~8 Bar" `rapfi"based anon numbcr. ~~~k ut',`` cri tic al" votes ;, ¢: ,~~ ...:,a ~~ 1~[~r~gggf~~ryry 4 ! ' ~ ! 1 I:`III~~~~ !tlINNHk ~ ~f Ii~~~'~~ it {it ~ ! i i p~ ~ 'i~~~l~l i~~,~~! 1N.~~' `~li!I~ i~~~'U''!~ ~`~ i ~ ~ ' ! i I I~!Cll~'I 1 f la'!; ~ { ~;1 ':~IEb~k~ ~,~~ ~ .3 ~~ .., IV. Master Plan Team Recommendation far Lionshead View Corridors The recommendations for designation of public view corridors is broken down into two sections: A. Public view corridors with specific view points, recommended to be protected under the existi:~g Town of Vail view corridor ordinance in Stage V of the master plan process. .. • l . View number three. This view corridor is seen from the west end of the Lionshead parking structure, standing at street level at the main pedestrian exit from the parking structure, looking southwest towards the gondola lift line. Options far this view also included view paints from the first stair landing and the top of the structure, but this "at grade" designation will by default protect the views from the higher vantage points. Second to view number seven, the views froze the west end of the parking structure received the greatest amount of"critical" responses from the public input process. This view fulfills the criteria outlined in section I of this memo: a. It fosters civic pride and is central to the identity of Lionshead • b. It is taken from a commonly recognized, publicly accessible vantage point. This area is not only the primary point of entry for pedestrian traffic (from the parking structure), it is also the primary drop-off and pick-up point in Lionshead for the Vail bus system and private shuttles. c. It is potentially threatened by redevelopment in the foreground of the view (from a building height standpoint). 2. View number seven. This view corridor is seen from the pedestrian plaza area in front of the Lifthouse Lodge, adjacent to the current location of the popcorn wagon, looking south directly up the gondola lift line. View six, taken just east of this view point, will by default be protected by view seven. This view received the greatest amount of"critical" responses from the public input process. This view fulfills the criteria outlined in section I of this memo: a. It fosters civic pride and is central to the identity of Lionshead. b, It is taken from a commonly recognized, publicly accessible vantage point. This view represents the first full view of the ski mountain from the Lionshead core, for pedestrians walking from the west end of the Lionshead mall. . c. It is potentially threatened by redevelopment in the foreground of the view, particularly concerning the redevelopment of the Vail Associates core site. Note: it is uncertain how the Vail Associates core site {gondola building, Sunbird Lodge} on the west side of the proposed view corridor will be redeveloped, and it is recommended that the definition of this view be made with consideration of this potential redevelopment. B. Public view corridors where the view paint or foreground of view is likely to be redeveloped. As outlined in the May 19 consultant memorandum to the Town Council, these views will be described as a design parameter within the master plan. Upon adoption of the Lionshead Master Plan by the Town Council, and upon application for redevelopment by a property owner affected by the designated future view corridor, the extent to which the applicant creates the future public view corridor described in the master plan will be a consideration for approval or disapproval by the Town, In addition, if the redevelopment application is approved by Council, and upon coinpletion of the redevelopment project, the new view corridor would then be surveyed and formally ado~ted in accordance with existing Town code. 1. View number two. This view is seen from the east end of the Lionshead parking structure, . and looks south across the Lodge at Lionshead buildings towards the ski mountain. It is possible that this eastern site will be developed as some form of public facility in the future, and this view may become more commonly accessed and important at that time. 2. View numbers eight and nine. These two views, both looking south through the center of the Vail Associates core site, have the potential of creating a north-south penetration, both visual and pedestrian, upon the redevelopment of this site. This view would not only be accessible from the Lionshead mall area, but from the frontage road and north day lot area as well. Given the possible redevelopment scenarios for this part of Lionshead, this potential corridor could be of great significance, both from an aesthetic and pedestrian circulation standpoint. V. Requested Action of the Planning and Environmental Commission It is important to note that the designation of these proposed view corridors at this time is not a formal, legal adoption as described in the view corridor ordinance. Rather, these designated view corridors, if any, will be considered as critical design constraints for the duration of the Lionshead Master Plan process, and will not be formally surveyed and adopted until Stage V of the master plan process. The available actions for the Planning and Environmental Commission on this recommendation are as follows: 1. Approve the Master Plan team's recommendation for view corridor designation as described in section IV of this memo, or 2. Add or delete view corridors to be designated according to the criteria described in section I of this memo, or 3, Do not approve any view carridors for designation at this time. • '~ ~.. ~• • . Attachment A Master flan Team Evaluation of 14 initial View Corridor Candidates View 1 • Not recommended for designation • Does not fulfill test of "civic pride", is not noticed by many people View 2 • Recommended for designation as "design parameter" in master plan, but not as formal view corridor • Meets "civic" pride test • Currently, view point is not greatly accessed, but this could change given the potential development scenarios on the east end of the parking structure View 3 • Recommended for designation as protected view corridor. • Clearly meets "civic pride" and "identity" test. • Is perhaps most commonly recognized and accessed view in Lionshead. • Is potentially threatened by increased height or expansion of buildings in foreground View 4 • Will be protected by designation of view 3. • View 5 • Will ba protected by designation of view 3. View 6 • Will be protected by designation of view 7. View '7 • Recommended for designation as protected view corridor. • Clearly meets "civic pride" and "identity" test. • Is commonly recognized and accessed view. • Is potentially threatened by redevelopment of VA core site. View 8 • Recommended for designation as "design parameter" in master plan, but not as formal view corridor. • Has opportunity of creating important visual and pedestrian link through the VA core site, on a north-south axis, View 9 ~ ~.. • Recommended for designation as "design parameter" in master plan, but not as fornia~,view corridor. • Has opportunity of creating important visual and pedestrian link through the VA core site, on a north-south axis. view 10 • Not recommended far designation. • Very nice view, but does not meet "identity" test, relates more to Vail Village than Lionshead. View 11 • Not recommended for designation. • View is primarily accessed by vehicles, not pedestrians. • Buildings in foreground could experience significant height increases without threatening view. View 12 • Not recommended for designation. Open passage between Antlers and Lionsquare Lodge is owned by Town of Vail, view is not threatened. View 13 • Not recommended for designation.. • Open passage between Antlers and Lionsquare Lodge is owned by Town of Vail, view is not threatened. View 14 • Not recommended for designation. • While this view is extremely important, it is highly unlikely that it will ever be developed due to its function as the ski yard and skier queing/ staging area in Lionshead. • Land use designation/ zoning is the more appropriate method of ensuring the preservation of this view across the ski yard. 'y ~. Attachment B Map and Photos of 14 Initial View Corridor Candidates The fallowing pages contain the original 14 view corridor candidates that were presented to the public in the walking tours and the view corridor preferences forum.. LJ ~~ ;. ~Q ~ ~ ~ y - ~ ~ a ~ ~ ~~ ~ ~ ~ ~~ ~~ g_ ~. ~ ® ~~ e~d~ ^ _ ~ ~ ~ ~ .~~, d ~ ~o ~ ~~ ~ sti ~ ~o § ~ a L_.1~~ ~ ~ ~ ~ a~ ~ ~ q W ~ ^ = a ~ o z .~ ~ ~ ~~ ~o~ , o ~(~,~~~ 0 VIEUJ GO}Zf~IDOR CAI~IDIUAT~ #l YI~I~J coRR1Do~ c~4NDIDA~r~ ~1 ~J L. J ,~. UIEI.U GDRi~IDOfZ GA~DIDATE ~3 ~/1~'UJ CORRfpOi2 C,4h1pIUAT~ ~'~ 1/ICU,J GOf~fZiDOR GAi~lDIDAT~ '°'ra VI~UJ CORRiI~O}Z Cr4NDIpATE *~ ~: vIEIU GOfZFZIDO}~ CANDIDATE '"`~f vl~l~ GORRIDOT2 G,4NDIp~T~ ~'8 • vIEuJ CO~~'IDOf~ C,4N1~ID~1~"E *9 vfEuJ GD~RfpOR CAND1p~Tt= *f~ • • YIEUJ GOR}~IDOfZ GAI~DIDATE *11 Yf~1.U GORRIDO~', G,4NDID~IT~ '~12 r~ • Vf ~'l~J GOf~f~IDO€z G,~ND ID,4TE "13 Vl~UJ GOr'RIUUi~ G,4NUIpAT~ ~~ Attachment C Photographs of View Corridors Proposed for Designation The following pages contain images of the view corridors proposed for designation, as outlined in section IV of this memo. r: f "Y J~4~ PfizOP05~1~ ~IEUJ COfzRIDOR # 2 Pfi~OP05Ep UIEI,U GO(zi~IDOf~ # 3 +.. .~ Pf~Oi~O~~D ~/f~l,U COfz(zIpOR ~ ~I PfiZOP05~p UI~UJ GOf~fzIDOR ~ 4 t 1:. ~ )~ :~`~. PF~OP05ED 1/I~UJ COf~fZIDOR ~ q AtEtachment D Overview of Lionshead Master Plan Design Charette On Saturday, June 14"`, approximately 30 architects, landscape architects, and planners met from 8:00 a. m. until 7 p.m., at the Antlers conference facility, and brainstormed about the future of Lionshead. This event, organized by the master plan team, brought together some of the most talented and experienced minds in our valley, and produced a wide range of intriguing thoughts and potential solutions to the issues present in Lionshead. Attendees were randomly divided into different teams for a morning and afternoon session, with each team tackling one often pre-defined problem statements. The problem statements studied were as follows, and addressed the most prominent public "wishlist" items: Treatment of the Gore Creek Corridor 2. Lionshead Architectural and Streetscape Guidelines 3. Treatment of Vail Associates Core Site 4. Development Potential for East end of Parking Structure 5. Treatment of South Side of Parking Structure 6. Central Services and Delivery Complex 7. Vehicular and Pedestrian Circulation 8, Locals/ Seasonal) Affordable Housing . 9. Concert Hall Plaza) Lionshead West Gateway 10 . West Lianshead Firms represented at the Charette included: 1. Colorado Alpines, Landscape Architects 2. Cattle, Graybeal & Yaw Architects 3. Design Workshop, Planning, Landscape Architecture 4. Fritzlen Pierce Briner, Architects S. Land Art, Landscape Architects G. Land Designs by Ellison, Landscape Architects 7. Michael Hazard Associates, Architects 8. Morter Architects 9. Pierce Segerberg Architects 10. Robertson Miller Terrell, Architects ll. Vail Associates 12. Zehren & Associates, Architects 13. James Lamont, Planner 14, Saby Ben-David, Architect Design Workshop and the Lionshead master plan team would like to thank all of the architects, landscape architects, and planners who made this event a success. Results of the charette are on display in Dobson Arena. ~WN OF VA~L~ 75 South Frontage Road ~, Colorado 81657 970-479-2100 FAX 970-479-21 S7 MEDIA ADVISORY July 2, 1997 Contact: Suzanne Sllverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY 1 Worlk Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Joe Kochera 25 Year Anniversary Joe Kochera, a maintenance supervisor II in the Public Works Department, was honored far 25 years with the town. Kochera is one of only two employees to celebrate 25~years of service in the town's (short) history. Kochera received a check for $3,000 in recognition of his contributions to the town. --Northwest Colorado Council of Governments Water QualitylQuantity Committee Following an update on past actions of the NWCCOG Water QualitylQuantity Committee, which included a briefing on water quality performance standards and legislative lobbying efforts, the Council authorized staff to begin reviewing the town's current water quality standards. In particular, Vail's stream setbacks--currently set at 50 ft. from the high water line--are among the weakest in the area, said Counciimember Sybill Navas, who represents Vail on the QQ Committee, Russell Forrest, the town's senior environmental policy planner, proposed using the department's summer intern to plot possible setback changes on an aerial map. Forrest said the water quality standard review would involve input from the public throughout the process. For more in#ormation, contact Forrest at 479-2146. -Executive SessionlAlpine Gardens Lease After a brief executive session, the Council returned to open session and voted 7-0 to approve a 49-year lease between the town and the Alpine Garden Foundation. The terms of the lease allow the foundation to continue operations of the gardens in the town-owned Ford Park and to have nonexclusive possession of the town-owned soccer field parking lot until such time a building permit is issued for construction of the proposed environmental education center. Councilman Michael Jewett asked that the public record reflect his suppor# for a lease longer than 49 years. For more information, contact Town Attorney Tom Moorhead at 479-2107. (more) Ca RECYCLEUPAPER TOV Highlights/Add 1 --Austria Haus SDD In preparation for the evening meeting, the Council reviewed modifications to the Austria Haus Special Development District ordinance far second reading. The ordinance was later approved by a vote of 7-0. For more information, see evening meeting briefs, or contact George Ruther in the Community Development Department at 479-2145. --GRFA Policy far Interior Conversions The Council authorized staff to move forward in preparing an ordinance for first reading that would allow for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA). The ordinance, to be considered for first-round approval on July 15, completes anine-month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. As proposed, the modification would keep GRFA as a tea! to control bulk and mass of structures, but would allow interior conversions to existing homes. This would be achieved by allowing for the conversion of existing interior spaces such as vaulted spaces, crawl spaces and other interior spaces into useable floor area. During discussion yesterday, consultant Tam Braun said the proposal would apply only to structures that are in existence as of the effective approval date of the ordinance. Reaction by Council members was upbeat. Mayor Bob Armour said the changes would address recent complaints by those who've said the current GFRA standards make it hard for families to live in Vail due to the inability to convert interior space. Council members suggested adding several provisions to the ordinance, including establishment of a maximum length for dormers and the passibility of allowing basement doors to be added as park of an interior conversion for increased safety. Far more information, contact Russell Forrest in the Community Development Department at 479-2146. --Rackfall.Mitigation far Booth Falls Condominium Association The Council voted 7-0 to fund up to $20,000 far the engineering and design of a rockfali mitigation wall to protect the Booth Falls Condominiums in East Vail and to build the wall on town-owned land. Meanwhile, Gerry Greven, representing the condominium association, agreed to pursue home equity loans with each of the 18 condominium owners or a loan for the homeowners association to finance construction, estimated at $200,000 to $300,000. Greven had originally asked the town to finance the project on behalf of the condominium association. But atown-financed timeline won't meet Greven's goal of constructing the wall this fall. The Council agreed to revisit Greven's request for creation of a local improvement district to finance the project if the condominium associa#ion is unable to obtain independent #inancing. Greven said he . wanted to construct the rockfall wall as soon as possible before someone gets hurt. In March, several large rocks above the townhomes broke loose, causing extensive damage to one of the units. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Regional Marketing Funding Discussion The Council heard from representatives of the Vail Valley Marketing Board, Vail Valley (more) TQV HighlightslAdd 2 Tourism Bureau and the Chamber of Commerce who've been exploring concepts for a . permanent funding source for regional marketing. The best approach--a business improvement district--is still years away because it would require legislation by both the state and county, according to the group. An alternative approach, they said, would be to pass a lodging tax of between 1.5 percent to 2 percent for Vail and Beaver Creek. The same percentage of funding, estimated from lodging revenues, would be sought from Minturn and Edwards, they said. Also, the Town of Avon would be asked to allocate a percentage of its existing 4 percent lodging tax towards regional marketing. Implementation ofi a lodging tax in Vail would require voter approval. A 1.5 percent lodging tax in Vail and Beaver Creek would generate about $2.2 million annually. Frank Johnson, president of the Vail Valley Tourism and Convention Bureau, said the group was floating the concept with various constituencies to determine if the issue should be pursued for the November election. Reaction firom the Council was mixed: Paul Johnston said he wouldn't support a lodging tax because the winter guest would bear the brunt of the load. Rob Ford said although the concept is moving in the right direction, he thought November was too soon to put the proposal to a public vote. Sybill Navas said she'd hate to see the current momentum and energy level lost if the elec#ion were deferred to a later date, while Bob Armour wandered if it would be possible to consider a lodging tax that would not only take care of the regional marketing needs, but would also help pay for a civic center or performing arts center. Ludwig Kurz agreed with Armour. Kevin Foley said he looked forward to hearing an update on the group's progress. Michael Jewett, who said he personally has a problem with new taxes, said he thought a ballot measure would have a difficult time generating voter approval in Vail. Public comment came from Jim Lamont of the East Village Homeowners Association. Lamont urged the marketing alliance to continue to exhaust efforts to pursue the business improvement district approach as it looks to other alternatives. For mare information, contact Ross Boyle of the Vail Valley Marketing Board, 479-9164; Brian Nolan of the Chamber of Commerce Board, 845-8666, or Marc Hoffman of the Vail Valley Tourism & Convention Bureau Board, 476-4444. --Council Reports Bob Armour was elected president at the mast recent meeting of the Colorado Association of Ski Towns; Town Manager Bob McLaurin was elected secretary. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation . Joe Staufer of the Vail Village Inn urged the Council to re}ect the concept of a lodging tax to fund regional marketing. Staufer said a study by the American HotellMotel Association indicates a bed tax is detrimental to resort communities and harmful to convention cities. Additionally, he said the burden should not be placed on one segment of the community to carry the Toad for marketing. Next, Sue Dugan of the Intermountain neighborhood suggested the town address several problems impacting the success of the Main Vaii roundabout. Her suggestions (more} TOV Highlights/Add 3 included adding directional arrows andlor striping to the lanes. She said the roundabout is more like a "race track" these days with most offenders being locals. Noting that budget time is just around the corner fior the town, Lou Meskimen of Masked Man Services, suggested the town take a hard look at converting its seasonal employees to full time employees to help with retention. --Austria Haus SDD The Council voted 6-1 (Foley opposed) to approve second reading of the Austria Haus Special Development District. In voting to approve the SDD, Councilmember Sybill Navas said she hoped the process will be improved for future projects, especially when redevelopment in Lionshead comes before the Council. Navas also expressed frustration that a draft streambank restoration plan wasn't available until the day of second reading. She said Vaif's stream issues need to be taken more seriously. After hearing a construction timetable in which construction would cease #hroughout the ski season, Councilman Paul Johnston said he would support the Austria Haus redevelopment. The project includes 18 member-owned fractional fee club units, 25 hotel rooms and one on-site manager's residence, plus 5,402 sq. ft. of new commercial/retail space, meeting room facilities, an outdoor pool and other accessory facilities commonly associated with hotels and lodges. In voting against the proposal, Councilman Kevin Foley said he was disappointed in the loading and delivery plan, as well as elimination during first reading of references to the streamwafk concept, including a requirement to place $100,000 into an escrow account for the possible construction of a streamwalk along the property. Also yesterday, Jim Lamont of the East Village Homeowners Association said his group now applauds the project because it is in keeping with the Vail Village Master Plan. Lamont urged the town to move forward in its review of the SDD, rezoning and master plan processes. For mare information, contact George Ruther in the Community Development Department at 479- 2145. --Lionshead Public View Corridors The Council voted 7-0 to give preliminary approval to five public view corridors to be included in the Lionshead Redevelopment Master Plan. The views are currently widely defined. They'll become more narrowed upon completion of the master plan process. The five view concepts are: 1. Looking from the east end of the parking structure to the mountain. (This will be defined as a design parameferfor future development as opposed to a specific view corridor). 2. Looking from the west end of the parking structure to the mountain. i 3. Looking from the mall area up the gondola line. 4. Looking #rom the east of the Landmark and looking south through the Vail Associates core site. (This will be defined as a design parameter for future development as opposed to a specific view corridor). 5. Looking from east of the Landmark looking south through the Vail Associates core site from a higher elevation than view # 4. During discussion, David Corbin, representing Vail Associates, said he supports the (more} TOV Highlights/Add 4 view corridor recommendations. The idea of knowing that a design constraint exists will S be useful to VA as it looks to design its core site, he said. Also, Corbin said he appreciated the fact that the view corridors and design parameters haven't been narrowly defined that might otherwise inhibit design concepts. In addition, Corbin said the view from the popcorn wagon area may need adjustment following a survey of VA's property fine (since view corridors may only be preserved from public spaces.) Councilmember Sybill Navas noted that although other views were found to be critical in Lionshead, they don't need additional protection because the views don't appear to be threa#ened by any future development or redevelopment. For more information, contact Dominic Mauriello at 479-2148. --Call-up of PEC Decision on Proposed Batting Cage at Gorton's Saloon The Council voted 6-1 (Armour against) to uphold a decision of the Planning and Environmental Commission which now allows Gorton's Saloon to go through the application process for an amendment to its conditional use permit to allow for operation of a batting cage on its outdoor dining deck. The issue centered on interpretation of the zoning code and corresponding definitions of permitted uses, conditional uses and accessory uses. The Council, citing unclear language in the code, voted to allow the batting cage application to go through the process. The application had previously been denied based on a staff interpretation which held permitted uses only are allowed to be located outside rather than conditional or accessory uses. Also yesterday, the Council voted 7-0 to direct staff to evaluate the relationship of accessory uses to conditional uses in the code. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. --Citizen Participation Councilman Paul Johnston stepped behind the podium to address the Council as a citizen representing the interests of Vail Village and Lionshead. He asked the other Councilmembers to revisit the town's policy on the hours of construction occurring in the business districts. The Curren#~hours are 7 a.m. to 7 p.m. Monday through Saturday and from 8 a.m. to 5 p.m. on Sunday. Johnston said the policy should be changed to be more in keeping with the needs of the overnight guests. He suggested no work be allowed on Saturday or Sunday during the months of July, August and September. Also, he proposed an 8 a.m. to 5 p.m. work day Monday through Thursday and an 8 a.m. to 4 p.m. schedule on Fridays. --Town Manager's Report In his report, Bob McLaurin noted the I-70 underpass at West Vail would be shut down Wednesday and Thursday this week to allow for paving of the underpass and the north side roundabout. The work will be completed by the end of the day Thursday. --Last Call for Citizen Participation Dick Stratton, district manager for Holy Cross Electric, introduced himself and provided an update on the utility's new emphasis on improved customer service. (more} TOV HighlightslAdd 5 UPCOMING DiSCUSSlON TOPICS July 8 Work Session . DRB Review Parking Fees Update by TCl re: system upgrade July 15 Work Session PEC Review Parking Fees Housing Action Items AIPP Jesus Morales Updated Design(s) July 15 Evening Meeting Seibert Circle Design Approval First Reading Ordinance No. 13, GRFA Interior Conversions July 22 Work Session DRB Review Executive Session/Personnel Matters # # # MEDIA ADVISORY Juiy 9, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY $ Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Parking Program Overview Public Works/Transportation Director Larry Grafe! presented an overview of the town's parking program as the first step in a series of discussions that will be used to develop a parking strategy and rate structure for the 1997-98 ski season. Grafel said the Town of Vail-Vail Associates Community Task Force would be called upon to work with him in developing a recommendation to be forwarded to the Council. He said the Task Force will be challenged to get to the "heart" of the parking issue by asking the hard questions: What are the objectives? How are the objectives to be measured? What function should the parking struc#ures serve in regard to employees? Who should be a primary user of the struc#ures (guests, locals, employees)? Grafel said he'fi return next week to review parking figures and other statistics in more detail to assess the "Park Free After 3" program; gold and blue passes; debit cards; Coiorado and Vail Valley cards; and financial and operational impacts. Yesterday, Rod Slifer, representing the Vail Village Commercial Property Owner's Association, thanked the Council for agreeing to experiment with the "Park Free After 3" program. Although difficult to quantify, Slifer said a safes tax gain of $ 136,000 for the ski season was a positive indicator. Jim Lamont of the East Village Homeowners Association asked that residential property owners have a voice in the discussions. To receive a copy of Grafel's presentation packet, contact the Community Information Office at 479-2115. --Update by TCI on System Rebuild After hearing a request by TCI Cablevision to consider a change to the franchise agreement to allow digital compression technology in place of a fiber optic system rebuild, the Council agreed to hire an independent consultant--proposed to be at TCl's expense--to advise the town of its options. During yesterday's presentation Fred Lutz, TCI's regional manager, said the digital technology would add 42 channels to the existing cable line-up, offering customers a choice to add the digital channels or stay with the existing system. Several councilmembers wondered if the digital technology proposal--in lieu of a fiber optic system rebuild--would improve the system's overall reception. Lutz said TCI proposed to rebuild part of the system which would improve the existing signal. After probing TCI's capital investment needed for each option, (less than $500,000 for the digitai system and between $3 and $5 million for the system rebuild}, Mayor Bob Armour said it appeared TCI was trying to cut casts at Vail's expense. The current franchise agreement, a 15-year contract signed in January 1995, calls for completion of the • (more) ~~ HECYCLEpPAPER 7S South Frontage Road il, Colorado 81657 970-479-210+7 FAX 970-479-2157 TOV Highlights/Add 1 system rebuild by January 1998 with significant penalties for default. For more information, contact Town Attorney Tom Moorhead at 479-21 Q7. --Seasonal Housing for TOV Bus Drivers Mike rose, transit manager for the Town of Vail, discussed preliminary plans for securing master lease housing far seasonal employees in conjunction with the Eagle County School District, and perhaps, the Town of Avon. Acknowledging the town's Public Works housing will probably not be available until late winter of 1998 and in order to secure housing far an important segment of the town's seasonal work force, he said the town is working with other entlties to explore this aptian. The Board of Education will hear the concept later today. Rose said an intergovernmental agreement would be used to solidify the details of the arrangement should other entities be brought on board. By combining efforts with other agencies, Rose said full-time use of any potential housing spaces will be maximized. For more information, contact Rose at 479-2349. --Executive Session Regarding Council Communications with FDIC Following an executive session, the Council voted 6-0-1 (Jewett abstaining) to send a letter from Mayor Bob Armour to the Federal Deposit insurance Corporation (FDIC) outlining the Council's "disassociation" with a letter sent previously by Councilman Michael Jewett. In that letter, Jewett, acting on behalf of the "citizens of Vail," asked the FDIC to hold a hearing on the process used by City Market to lease space to Alpine Bank for a branch facility. Jewett has alleged improprieties by a former councilmember in the matter. During yesterday's open session, Councilmembers admonished Jewett for using his Council position to advance a personal agenda without consulting the other Council members first. They said the letter, written on Tawn of Vail letterhead, was misleading because it implies Jewett's request is shared by the entire Council. --Information Update Council members learned of a series of discussions hosted by Johnson and Wales, the culinary school, regarding future programming needs and the school's presence in the community. Other announcements: expect another bustling weekend with the Grundig cross-country mountain bike race, several bike rides coming through town and the annual Vail Valley Arts Festival. The events are expected to draw thousands of visitors to town. Also, the Colorado Association of Ski Towns meeting will be in Steamboat Springs, July 31 and August 1...the Vail Fire Department won the President's Award for its float in the Fourth of July parade. --Council Reports Paul Johnston, who represents the Council on the Eagle County Recreational Authority (Berry Creek Fifth), gave an update an the board`s most recent meeting. He said Vail Associates has been invited to submit a proposal regarding the po#ential purchase of approximately 14 acres set-aside in the property's sketch plan for locals housing. Also, Johnston said talks are continuing regarding long-term operations of the equestrian center. The group's next meeting is scheduled for Aug. 7. Kevin Foley reported that the Vail Recreation District had met earlier in the day. Also, Foley said, Eagle County representatives are making a presentation this week for a GO CO legacy grant associated with the railroad abandonment line from Gypsum to L.eadville. (more) . TOV HighlightslAdd 2 • Sybill Navas distributed a request by the Vail Village Merchants Association to help cover a deficit from last year's Turn it Up! customer focus training. The Council then voted 7-0 to cover the $596 deficit Pram council contingency.funds. Navas had indicated at a previous meeting that she felt the streambank issue deserved more attention from the town. --Other Council members received an update on efforts to mitigate the noise of exhaust fans at Vail Commons. With more crowds expected this weekend, Kevin Foley suggested being proactive in getting cones set out to assist with parking and traffic management. Bob Armour and Ludwig Kurz complimented police officers and code enforcement officers for the customer-friendly way in which parking issues and crowd contras issues were handled over the holiday weekend. Describing the newly-completed Dowd Junction recreational path as "awesome," Kevin Foley thanked the council #or having the foresight to help fund the improvement. Foley also said he was taking pledges for the Courage Classic, a bike tour benefit. Paul Johnston presented what he described as his most serious pitch to ban loading and delivery in Vail Village and Lionshead by 18-wheeler trucks. Johnston suggested soliciting comments to a draft ordinance that would ban such vehicles in the commercial core areas. In response, Town Manager Bob Mci_aurin said the issue is part of a larger study on loading and delivery that's now underway. McLaurin said the Council may also wish to consider dismount zones for bicycles and skateboards during peak summer periods, such as the Fourth of July holiday. UPCOMING DISCUSSION TOPICS July i5 Work Session PEC Review Housing Action Items AIPP,.Jesus Morales Updated Designs} Parking Discussion July !5 Evening Meeting Seibert Circle Design Approval First Reading, Ordinance 13, GRFA Revision July 22 Work Session DRB Review Executive Session, Personnel Matters TCI System Rebuild Update . August 5 Work Session PEC Review August 5 Evening Meeting Second Reading, Ordinance 13, GRFA Revision . Presentation by TCI re: System Upgrade Vail Tomorrow Presentation . # # # ~WN OF VArL~% 75 South Frontage Road ~, Colorado 81 b57 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY July 16, 1997 Contact: Suzanne Silverthorn, 479-2115 Community information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY 15 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Parking Program The Council continued its review of the parking program in preparation for upcoming discussions that wild focus on an overall parking philosophy, strategy and policies for the 97-98 ski season. Yesterday, the Council reviewed statistics on the gold and blue parking pass program, debit cards, parking rates, the Free After Three program, community survey results and sales tax collections. For a copy of the information packet used during the presentation, please cal! Suzanne Silverthorn in the Community Information Office at 479-2115. Parking discussions will resume at the July 22 work session with an overview of trends at other ski resorts. --PEC Review During a review of Monday's Planning and Environments! Commission {PEC} meeting, several Counciimembers inquired about a request by the PEC to increase enforcement of the deed restrictions, particularly the occupancy requirements, for 14 employee housing units that have been approved by the town since 1994. In approving the EHUs, property owners agree to rent the units to residents who work up to 30 hours per week in Eagle County. Susan Connelly, director of Community Development, said the department has been uncomfortable with the town's inability to make the staffing commitment to address the town's code compliance needs. She said an opportunity may exist now to develop additional capacity to meet these needs following three departures in the department's building division. She said a strategic plan regarding a proposed department reorganization is forthcoming. --Discussion of GRFA Ordinance In preparation far the evening meeting, the Council reviewed a draft of an ordinance to allow for the interior conversion of existing single family, duplex and primary/secondary • structures that have no remaining Gross Residential Floor Area (GRFA). See evening mee#ing briefs for more information, or contact Russell Forrest in the Community Development Department at 479-2145. (more} ~~ RECYCLEUPAPER TOV Council Highlights/Add 1 --information Update i In response to an earlier question, Councilmembers learned that 141 blue parking passes were distributed free of charge during the 1995-9fi season, while 157 complimentary blue passes were awarded in 1996-97. Many of the passes are distributed as a result of long-standing agreements with Vail Associates, the Vail Recreation District and Gasthoff Gramshammer, as well as benefits for town board and commission members. Announcements yesterday included notice of a private fund- raising campaign to add a memorial plaque to a bench at Dobson Arena in memory of Pamela Rodda, a well known instructor for local skating programs and notice of a "roundabout carnival" this Saturday in which Mayor Bob Armour will be presented with a check from the Dancing Bear to help support construction of the West Vail roundabouts. The check passing is scheduled for 4 p.m. in front of the Dancing Bear. --Council Reports Kevin Foley indicated the Art in Public Places Board met last week in its pursuit of a fitting art piece design for Seibert Circle. --Other Pau! Johnston shared a list of concerns, including: 1 } a street person seen July B in Vail Village who was accompanied by apan-handling musician at Seibert Circle; 2} conflicts July 9 an Hanson Ranch Road caused by Vail Village Club construction staging (which is prohibited); 3} lack of enforcement by the town with regard to the Hanson Ranch Road matter; 4} lack of clarification by the town staff regarding Johnston's request last week to pursue a ban on large trucks in Vail Village and Lionshead. In response, Town Manager Bob McLaurin apologized for the communications gap and agreed to work more closely with the Police and Public Works departments on problems associated with construction staging and deliveries near Hanson Ranch Road. McLaurin also agreed to share a time table with the Council next week regarding Johnston's request to fast-track a ban on large trucks in the commercial core areas. During the discussion yesterday, several Council members suggested imposing fines or penalties for those who violate the town's construction staging and/or loading and delivery policies. Also, re#erring to last week's discussion with representatives from TCI, Paul Johnston said the town would be in a favorable position if TCI asked to revisit the existing franchise agreement since it would give the Council the opportunity to renegotiate anything it wanted to. On a related note, Mayor Bob Armour said he, too, had been receiving feedback from the community. He said several people have suggested contacting the city of Greeley to see how a digital compression system is working in that community. Digital compression is being suggested by TCI as the technology of choice here in lieu of the total fiber optic build-out which is spelled out in the current franchise. Sybill Navas suggested reviewing possible inequities which may exist in allowing free parking for users of charter/RV lot on the east end of the Lionshead parking structure. Michael Jewett shared feedback he'd received from several town employees who've expressed frustration with the town's pay structure. Town Manager Bob McLaurin said he intended to initiate a detailed discussion with the Council regarding a proposal to (more} TOV Council Highlights/Add 2 • implement aperformance-based pay system that would help address some of the complaints. The discussion is scheduled to occur at the Council's retreat scheduled for Aug. 19. Kevin Foley thanked the staff far its coordination of parking and traffic control during the busy weekend. He said things appeared to work well. Foley also announced distribution of the Eagle County Trails System gift catalogue, a project supported by the Eagle County Trails Committee and the Regional Transportation Authority. In addition, Foley reminded everyone of the Courage Classic bicycle tour which will be coming through Vail on Juiy 18. More than 2,000 cyclists are expected. They'll spend the night at Ford Park. At Bob Armour's suggestion, the Council agreed to pass a proclamation honoring Vail's Mike Kloser for his contribution to the professional bike racing circuit. Armour, who was involved in the award ceremonies over the weekend during the World Cup bike races, also commended Jim Hoza and Brian Canepa of the Public Works Department for constructing a base for a trophy on their own time and with last minute notice! Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation There was no citizen participation. --GRFA Ordinance The Council voted 7-0 to give first reading approval to an ordinance that allows for the interior conversion of exis#ing single family, duplex and primarylsecondary structures that have no remaining Gross Residential Floor Area (GRFA). The ordinance caps a nine-month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing homes. This would be achieved to allowing for the conversion of existing interior spaces such as vaulted spaces, crawl spaces and other interior spaces into useable #loor area. The changes address recent complaints by those who've said the current GRFA standards make it hard for families to live in Vail due to the inability to convert interior space. During citizen input, Jim Lamont of the East Village Homeowners Association said he saw no reason why the ordinance should not apply to all zone districts, indicating that individuals living in multi-family neighborhoods don't understand why they can't convert interior space as well. Lamont said the association also was in favor of coming up with design guidelines. In making the motion to approve the ordinance, Councilmember Sybill Navas complimented the process and the work performed by consultant Tom Braun and Russell Forrest of the Community Development Department. Mayor Bob Armour reviewed the positive aspects of the • ordinance and echoed Navas' comments. He agreed that in spite of an increased workload by staff, the new changes are for the better. (more) TOV Council Highlights/Add 3 --Supplemental Appropriations The Council voted 7-0 to approve first reading ofi an ordinance making supplemental appropriations to the town's 1997 budget in the amount of $1.6 million. The measure completes the budge#ing process for $1.1 million in Real Estate Transfer Tax projects. For details, contact Stave Thompson, finance director, at 479-2116. --Town Manager Report Town Manager Bob McLaurin provided an update on the TCf Cabievision presentation regarding proposed changes to the TCI franchise agreement and TCI's proposal to eliminate the system re-build in lieu of enhanced channel capacity #hrough a digital compression system. McLaurin suggested setting up a tour of the National Digital Center in Littleton or of other communities using the system. --Other Councilman Pau! Johnston updated fellow Council members on comments he's heard from out-of-town guests that Vail will be a hot spot for the celebration of the 2000 New Year. He recommended the town begin preparing something special for the celebration. Councilman Kevin Foley thanked the Vail Valley Founda#ion for organization of the 1997 Cycle Class, the Vail Valley Arts Council for a successful arts festival and congratulated Vail's Mike Kioser who has retired from competitive mountain biking. UPCOMING DISCUSSION TOPICS July 22 Work Session DRB Review Executive Session, Personnel Matters Parking Fees August 5 Work Session Site Visit & Discussion of Ski Storage Zone Code Ghange Site Visit Dobson Arena re: Lionshead Design Charette PEC Review Community Task Force Interviews Alpine Garden Update & Vail Valley Foundation Presentation August 5 Evening Meeting Second Reading, Ordinance #13, GRFA Revisions Second Reading, Ordinance # 14, Supplemental Appropriations Presentatron by TCI re: System Upgrade Vail Tomorrow Presentation AIPP Seibert Circle Design Approval Appointment of Community Task Force Members August 12 Work Session PEC/DRB Review # # # ~owN of vArr, South Frontage Road ail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY July 16, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY 15 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Parking Program The Council continued its review of the parking program in preparation for upcoming discussions #hat will focus on an overall parking philosophy, strategy and policies far the 97-98 ski season. Yesterday, the Council reviewed statistics on the gold and blue parking pass program, debit cards, parking rates, the Free After Three program, community survey results and sales tax collections. For a copy of the information packet used during the presentation, please call Suzanne Silverthorn in the Community Information Offce at 479-2115. Parking discussions will resume at the July 22 work session with an overview of trends at other ski resorts. --PEC Review During a review of Monday's Planning and Environmental Commission (PEC) meeting, several Councilmembers inquired about a request by the PEC to increase enforcement of the deed restrictions, particularly the occupancy requirements, for 14 employee housing units that have been approved by the town since 1994. In approving the EHUs, property owners agree to rent the units to residents who work up to 30 hours per week in Eagle County. Susan Connelly, director of Community Development, said the department has been uncom#ortable with the town's inability to make the staffing commitment to address the town's code compliance needs. She said an opportunity may exist now to develop additional capacity to meet these needs following three departures in the department`s building division. She said a strategic plan regarding a proposed department reorganization is forthcoming. --Discussion of GRFA Ordinance In preparation for the evening meeting, the Council reviewed a draft of an ordinance to allow for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA). See evening meeting briefs for more information, or contact Russell Forrest in the Community Development Department at 479-2146. (more) ~,y~ RECYCLEUYAPER TOV Council Highlights/Add 1 --Information Update In response to an earlier question, Cauncilmembers learned that 141 blue parking passes were distributed free of charge during the 1995-96 season, while 157 complimentary blue passes were awarded in 1996-97. Many of the passes are distributed as a result of long-standing agreements with Vall Associates, the Vail Recreation District and Gasthoff Gramshammer, as well as benefits for town board and commission members. Announcements yesterday included notice of a private fund- raising campaign to add a memorial plaque to a bench at Dobson Arena in memory of Pamela Rodda, a well known instructor for local skating programs and notice of a "roundabout carnival" this Saturday in which Mayor Bob Armour will be presented with a check from the Dancing Bear to help support construction of the West Vail roundabouts. The check passing is scheduled for 4 p.m. in front of the Dancing Bear. --Council Reports Kevin Foley indicated the Art in Public Places Board met last week in Its pursuit of a fitting art piece design for Seibert Circle. --Other Paul Johnston shared a list of concerns, including: 1) a street person seen July 6 in Vail Village who was accompanied by apan-handling musician at Seibert Circle; 2) conflicts July 9 an Hanson Ranch Road caused by Vaii Village Club construction staging {which is prohibited); 3) lack of enforcement by the town with regard to the Hanson Ranch Road matter; 4) lack of clarification by the town staff regarding Johnston's request last week to pursue a ban on large trucks in Vail Village and Llonshead. In response, Town Manager Bob McL.aurin apologized for the communications gap and agreed to work more closely with the Police and Public Works departments on problems associated with construction staging and deliveries near Hanson Ranch Road. McLaurin also agreed to share a time table with the Council next week regarding Johnstan's request to fast-track a ban on large trucks in the commercial care areas. During the discussion yesterday, several Council members suggested imposing fines or penalties for those who violate the town's construction staging andlor loading and delivery policies. Also, referring to last week's discussion with representatives from TCI, Paul Johnston said the town would be in a favorable position if TCI asked to revisit the existing franchise agreement since it would give the Council the opportunity to renegotiate anything it wanted to. On a related note, Mayor Bob Armour said he, too, had been receiving feedback from the community. He said several people have suggested contacting the city of Greeley to see how a digital compression system is working in that community. Digital compression is being suggested by TCI as the technology of choice here in lieu of the total fiber optic build-out which is spelled out in the current franchise. Sybill Navas suggested reviewing possible inequities which may exist in allowing free parking for users of charterlRV lot on the east end of the Llonshead parking structure. Michael Jewett shared #eedback he'd received from several town employees who've expressed frustration with the town's pay structure. Town Manager Bob McLaurin said he intended to initiate a detailed discussion with the Council regarding a proposal to {more) TOV Council HighlightslAdd 2 implement aperformance-based pay system that would help address some of the complaints. The discussion is scheduled to occur a# the Council`s retreat scheduled for Aug. 19. Kevin Foley thanked the staff far its coordination of parking and tra#fic control during the busy weekend. He said things appeared to work well. Foley also announced distribution of the Eagle County Trails System gift catalogue, a project supported by the Eagle County Trails Committee and the Regional Transportation Authority. In addition, Foley reminded everyone of the Courage Classic bicycle tour which will be coming through Vail on July 18. Mare than 2,000 cyclists are expected. They'll spend the night at Ford Park. At Bob Armour's suggestion, the Council agreed to pass a proclamation honoring Vail's Mike Kloser for his contribution to the professional bike racing circuit. Armour, who was involved in the award ceremonies over the weekend during the World Cup bike races, also commended Jim Hoza and Brian Canepa of the Public Works Department for constructing a base for a trophy on their own time and with last minute notice! Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation There was no citizen participation. --GRFA Ordinance The Council voted 7-0 to give #irst reading approval to an ordinance that allows fior the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA}. The ordinance caps a nine-month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing homes. This would be achieved to allowing for the conversion of existing interior spaces such as vaulted spaces, crawl spaces and other interior spaces into useable floor area. The changes address recent complaints by those who've said the current GRFA standards make it hard far families to live in Vaii due to the inability to convert interior space. During citizen input, Jim Lamont of the East Village Homeowners Association said he saw no reason why the ordinance should not apply to all zone districts, indicating that individuals living in multi-family neighborhoods don't understand why they can't convert interior space as well. Lamont said the association also was in favor of coming up with design guidelines. In making the motion to approve the ordinance, Councilmember Sybill Navas complimented the process and the work performed by consultant Tom Braun and Russell Forrest of the Community Development Department. Mayor Bob Armour reviewed the positive aspects of the ordinance and echoed Navas' comments. He agreed that in spite of an increased workload by staff, the new changes are for the better. (more) TOV Council Highlights/Add 3 --Supplemental Appropriatlons The Council voted 7-0 to approve first reading of an ordinance making supplemental appropriations to the town's 1997 budget in the amount of $1.6 million. The measure completes the budgeting process for $1.1 minion in Real Estate Transfer Tax projects. For details, contact Stave Thompson, finance director, at 479-2116. --Town Manager Report Town Manager Bob McLaurin provided an update on the TCI Cablevision presentation regarding proposed changes to the TCI franchise agreement and TCI's proposal to eliminate the system re-build in lieu of enhanced channel capacity through a digital compression system. McLaurin suggested setting up a tour of the National Digital Center in Littleton or of other communities using the system. _-Other Councilman Paul Johnston updated fellow Council members on comments he's heard from out-of-town guests that Vail will be a hot spot for the celebration of the 2000 New Year. He recommended the town begin preparing something special for the celebration. Councilman Kevin Foley thanked the Vaii Valley Foundation for organization of the 1997 Cycle Class, the Vail Valley Arts Council for a successful arts festival and congratulated Vail's Mike Kloser who has retired from competitive mountain biking. UPCOMING DISCUSSION TOPICS July 22 Work Session DRB Review Executive Session, Personnel Matters Parking Fees August 5 Work Session Site Visit & Discussion of Ski Storage Zone Code Change Site Visit Dobson Arena re: Lionshead Design Charette PEC Review Community Task Force Interviews Alpine Garden Update & Vail Valley Foundation Presentation August 5 Evening Meeting Second Reading, Ordinance #13, GRFA Revisions Second Reading, Ordinance # 14, Supplemental Appropriations Presentation by TCI re: System Upgrade Vail Tomorrow Presentation AIPP Seibert Circle Design Approval Appointment of Community Task Force Members August 12 Work Session PECIDRB Review # # # MINUTES VAIL TOWN COUNCIL MEETING July 15, 1997 7:30 P. M. A r ular meeting of the Vail Town Council was held on Tuesday, July 15, 1997, in the Council Chambers of the Vail M~ipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Paul Johnston Ludwig Kurz MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation, of which there was none. Se~d on the agenda was Ordinance No. 13, Series of 1997, first reading of an ordinance repealing and reenacting Ch er 18.71 (Additional Gross Residential Floor Area) of the Vail Municipal Code; amending section 18.04.130 (Definition of GRFA); providing far the consolidation of Gross Residential Floor Area requirements into one chapter entitled "Chapter 18.71 Gross Residential Floor Area (GRFA)"; providing a new regulation aNowing interior conversions of existing single family, duplex, and primary secondary dwellings with no remaining allowable GRFA; and amending Chapter 18.40 Section 18.40.020 Paragraphs B & C to allow interior conversions and 250 additions in a SDD. Mayor Armour read the title in full. Town of Vail Environmental Health Official, Russell Forrest and consultant, Tom Braun presented the item and provided the following background: The Vail Town Council, on April 15, 1997, directed staff to implement Alternative 1 after considering the various alternatives to the existing GRFA policy. Alternative 1 involves keeping GRFA as a tool to control floor area but would allow interior conversions far existing homes that have no remaining GRFA allowance. Alternative 1 would only allow interior conversions for homes existing at the date of the approval of this policy by the Town Council. New construction would not be eligible for interior conversions. In addition, staff would recommend consolidating the numerous references to GRFA in the Zoning Code into one consolidated section. This would help to better communicate current policy on GRFA to applicants. Th~ff recommendation was for approval of Ordinance No. 13, Series of 1997 on first reading Russell reviewed the steps that had been taken to date with regard to the alternative, and reiterated that the ordinance would apply only to existing homes or homes that had received DRB approval as of August 5, 1997 (second reading of Ordinance 13, Series of 1997), that conversions must be for interior space that exists as of August 5, 1997, and that conversions cannot increase bulk and mass. Russell then reviewed some minor changes which had been incorporated into the ordinance since its review at an earlier work session. Consultant Tom Braun told council members that he felt the new changes were a positive step in addressing the GRFA issue, although incorporation of the procedures would create additional work for town staff . Jim Lamont of the East Village Homeowners Association said he saw no reason why the ordinance could not apply to all zone districts. He commented on the creation of disparities in the ordinance in two separate classifications. He complained that individuals living in multi-family neighborhoods didn't understand why they could not convert interior space as well. He said he and the East Village Homeowners were also in favor of coming up with design guidelines. Sybill Navas moved to approve Ordinance No. 13, Series of 1997 on first reading, and Kevin seconded the motion. Sybil hen commented that the absence of public input was a compliment to the process and to the efforts of Tom an ssell. GRFA has been a subject of much controversy, she said. Mayor Armour reviewed the positive aspects of the ordinance and echoed Sybill's comments. He agreed that in spite of the increased workload on Town of Vail staff, the new changes were for the better. A vote was then taken and passed unanimously, 7-0. 1 Vail sown Council Evening Meeting Minutes July 15, 1997 Mayor Armour then congratulated Russell on the birth of his new son, William. .Agenda item number three was Ordinance No. 14, Series of 1997, first reading of an ordinance making Supplemental Appropriations from the Town of Vail General Fund, Facilities Maintenance Fund, Heavy Equipment Fund, and Real Estate Transfer Tax Fund, of the 1997 Budget and the Financial Plan far the Town of Vail, Colorado; an~utharizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Mayor Armour read the title in full. Town of Vail Finance Director, Steve Thompson presented the item of supplemental appropriations and explained that the largest majority was due to the RETT projects, which was $1.1 million, as that budget was not completed the prior year. The required Supplemental Appropriations were discussed and approved by the Town Council on June 24, 1897, when the interim Financial Report was presented to the Town Council. The majority of the $1.6 million of the required supplemental is for RETT projects, $1.1 million. The staff recommendation was for approval of Ordinance No. 14, Series of 1997 on first reading. Paul Johnston moved for approval, with a second from Rob Ford. A vote was then taken which passed unanimously, 7-0. Next on the agenda was a report from the Town Manager which included an update on the TCI presentation regarding proposed changes to the TCI Franchise Agreement, and TCl's proposal to eliminate the system upgrade and provide enhanced channel capacity through a digital compression system. Bob McLaurin suggested setting up a tour of the National Digital Center in Littleton or of other communities using the system. Other: Paul Johnston updated fellow council members of comments he'd heard from out of town guests that Vail is the hot sp~r the celebration of the 2000 New Year. He recommended the town begin preparing something special for the ebration. Kevin thanked the Vail Valley Foundation for organization the 97 Cycle Classic, the Vail Valley Arts Council for a successful Arts Festival and congratulated Mike Kloser who has retired from competitive mountain biking. There being no further business, a motion was made far adjournment by Rob and seconded by Kevin. The meeting was adjourned at approximately 8:40 p.m. Respect Ily submitted, Robert W. Armour, Mayor ATTEST: ~C Ho~cCutcheort, Town Clerk Minutes taken by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) • 2 Vail Town Council Evening Meeting Minutes July 15, 1997 TOWN OF YAWL ouch Frontage Road mil, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY July 23, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JULY 22 Work Session Briefs Council members present: Armour, Foley, Johnston, Kurz, Navas --Parking Discussion During the last of three informational sessions on parking yesterday, the Council heard . from Arne Ullevig, a transportation consultan# wha assisted with the 1993 Vail Transportation Master Plan. While providing an historical overview of the master plan work, Ullevig said Vail had been ahead of other communities ~n recogn~zmg the need to balance the supply and demand of parking using a philosophy called demand management, which is a series of incentives or disincentives--regulatory by nature-- used to modify user behavior. He said the town of Breckenridge is just now coming to terms with the philosophy and will likely implement paid parking on its surface lots in the next few years. Within the next 10 years, he predicts most other ski resorts in the region will adopt similar policies. Ullevig advised the Council to identify a management philosophy, keep it simple, don't be afraid to make mistakes and avoid allowing exceptions to the policy despite community pressure. Council member Sybill Navas said the management philosophy has become more difficult in recent years because the town not only needs to balance supply and demand, it also needs to encourage use of the parking structures to help generate additional sales in the commercial core areas. Jim Lamont of the East Village Homeowners Assn. advocated creation of private sector incentives that would add existing private parking spaces to the pool of public parking spaces. Last ski season, the parking structures filled 83 times (63 times in the Village and 20 at Lionshead; there were 20 days when both were filled), which is triple the number from the year before. Also yesterday, Ron Riley who operates several restaurants in the Village, said that while Vail has enjoyed many positive years in the past, things have changed. Now, he said, Vail is at a critical point in its future in attracting customers due, in part, to dawn valley competition. He said it's important for Vail to send a collective message that it doesn't take its customers for granted. A parking policy, he said, should provide convenience, value, service, creativity and flexibility. He said merchants should participate in a cooperative program, such as coupons or vouchers. The parking discussions will now move to the TOV-VA Corr7munity Task Force meetings for additional brainstorming during the next month. For more information, contact Larry Grafel, public worksltransportation director, at 479- 2173. (more) ~~ REGYGLEUYAY,F;H TOV Council HighlightslAdd 1 --Learning Tree Lease The Council voted 5-0 to renew terms of a lease for the Learning Tree building, which is located on Town of Vaii property, far $1 per year for the next five years. Tike lease rate coincides with the ABC School lease, which was approved in 1996. During discussion, Councilmember Sybill Navas said the Learning Tree is a tremendous community asset that fills a valuable child care need in Vail.. Also yesterday, Councilmembers Bab Armour and Ludwig Kurz suggested the town may want to consider asking Learning Tree to provide a break on tuition for Vail citizens or property owners when its current 15 year lease expires in the year 2002. The lease, as currently written, gives priority to applicants who live and work in Vail, but does not offer tuition discounts for those applicants. For more information, contact Pam Brandmeyer, assistant town manager, at 479-2113. --DRB Review During a review of the most recent Design Review Board meeting, Councilman Ludwig Kurz shared an unsolicited comment he'd received about the Community Development Department. He said the individual complimented the department for functioning in a more user-friendly and convenient fashion. --Information Update During an update on last week's Council request to explore the impacts of a ban on large trucks from the commercial core areas, the Council approved a loading and delivery problem statement and an action timetable, which calls for implementation of an improved infrastructure management plan by Nov. 15. During discussion, Sybili Navas expressed concerns about truck parking on Willow Bridge. Also, Ludwig Kurz expressed disappointment that trucking firms have not been responsive to Vail's needs in the past. He said Beaver Creek is experiencing the same problem and will also ask for deliveries by smaller trucks. Kurz said there may be some synergy in working jointly with Beaver Creek on the issue. Announcements included: Vail Tomorrow Community Conference, 5 to 9 p.m., Sept. 17-18; Ron Braden, a Town of Vail employee, placed first last Saturday and Sunday during the Courage Classic bicycle ride; and the ribbon cutting for the Dowd Junction recreational path has been changed to the morning of Sept. 6, --Council Reports Responding to a comment by Kevin Foley, a member of the Eagle County Regional Transportation Authority, the Council discussed possible options should Beaver Creek choose to withdraw from its five-year funding commitment because of higher than expected sales tax returns from the one-hal# cent transportation tax. Several members suggested it would be appropriate to continue the Town of Vail's commitment, while others wandered if it would make better sense to follow Beaver Creek's lead, Mayor Bob Armour reported on a busy week: attendance at the Eagle Valley Leadership Coalition in which the Vail Tomorrow Regional Cooperation Team made a presentation, as well as an information discussion an Berry Creek Fifth; attendance at (mare) TOV Council HighiightslAdd 2 the Vail Tomorrow World Class Resort Team meeting in which participants were asked . to share their formulas for personal success; a meeting with a Japanese delegation on ski resort planning; and attendance at acheck-passing ceremony sponsored by the Dancing Bear in which $1,182 was contributed to the town to help fund construction of the West Vail roundabouts. --Other Councilman Kevin Foley thanked everyone for their contributions in making the Courage Classic bicycle ride through the West Vail construction area a flawless experience. Councilman Ludwig Kurz wondered if the Council would be interested in hearing a presentation on the Stolport development project. Mayor Bab Armour, who had received a letter of complaint from a Vail Commons resident regarding a handicapped parking space, suggested the town buy the unit back from the resident. UPCOMING DISCUSSION TOPICS • July 29 (5th Tuesday) No work session August 5 Work Session Site Visit & Discussion of Ski Storage Zone Code Change Site Visit Dobson Re: Lionshead Design Charette PEC Review Task Force Interviews Alpine Garden Update & Vail Valley Foundation Presentation August 5 Evening Meeting Second Reading, Ordinance # 13 to Revise GRFA Second Reading, Ordinance # 14, Supplemental Appropriations Presentation by TCI Re: System Upgrade Vaif Tomorrow Presentation A1PP Seibert Circle Design Approval Appointment of Task Force Members a Proclamation No. 3, Re: Mike Kloser August t 2 Work Session PECIDRB Review Kaye Ferry, Re: Progress Toward Establishing along-Term Funding Mechanism for Vail Valley Marketing Board and Distribution of TOV Business License Fee # # # MINUTES VAIL TOWN COUNCIL MEETING August 5, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, August 5,1997, in the Council Chambers o£ the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybil! Navas, Mayor Pro-Tem Rob Ford Mike Jewett Kevin Foley Ludwig Kurz TOWN OFFICIALS PRESENT: Tom Moorhead, Town Attorney Pamela A. Brandmeyer, Assistant Town Manager MEMBERS ABSENT: Paul Johnston • TOWN OFFICIALS ABSENT: Bob McLaurin, Town Manager The first item on the agenda was Citizen Participation. Maxine Miller, a member of the Vail Tomorrow coordinating team, presented the Council with the Governor's Smart Growth Award for the Vail Tomorrow project. She said the award carne as a surprise to the group because the nomination had been submitted independently by a Vail citizen. Miller thanked the Council and the citizen-- Anne Fitz--for their support of the project, saying there's much more work to be done. The second item on the agenda was the Consent Agenda. The Minutes of the July 1 and 15, 1997, meetings were approved 6-0, on a motion from Ludwig Kurz and a second from Sybill Navas. The third item on the agenda was Ordinance No. 13, Series of 1997, an Ordinance Repealing and Reenacting Chapter 18.71 {Additional Gross Residential Floor Area) of the Vail Municipal Code; Amending Section 18.04.130 {Definition of GRFA); Providing for the Consolidation o£ Gross Residential Floor Area Requirements into One Chapter Entitled "Chapter 18.71 Gross Residential Floor Area (GRFA)"; Providing a New Regulation Allowing Interior Conversions of Existing Single Family, Duplex, and Primary Secondary Dwellings with No Remaining Allowable GRFA; and Amending Chapter 18.40 Section 18.40.020 Paragraphs B& C to Allow Interior Conversions and 250 Additions in a SDD. On a motion from Kevin Foley and a second from Rob Ford, the Council voted 6-0 giving final approval to an ordinance that allows for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area {GRFA}. The ordinance caps anine-month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing spaces, such as vaulted spaces and crawl spaces, into useable floor area. During public input, Diane Golden, a member of the Planning and Environmental Commission and a property owner who intends to use the relaxed requirement, applauded the action, saying it was a good start that would help keep people living and working within the town. Jinn Lamont of the East Village Homeowners Association said he appreciated the opportunity for widespread participation in the GRFA review process and asked that similar standards be applied to multi- family dwellings. Following the vote, Mayor Bob Armour encouraged those who've purchased homes with illegally converted space to "come clean" by applying for an after-the-fact building permit. Vail Town Council Evening Meeting Minutes 8!5147 The :fourth item on the agenda was Ordinance No. 14, Series of 1997, an Ordinance Making Supplemental Appropriations from the Town of Vail General Fund, Facilities Maintenance Fund, • Heavy Equipment Fund, and Real Estate Transfer Tax Fund, of the 1997 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. On motion from Ludwig Kurz and a second from Rob Ford, the Council voted b-0 on second reading to approve a $1.5 million supplemental appropriation to the 1997 budget that reflects mostly project roll-forwards from the previous year and other adjustments to the budget. The fifth item on the agenda was a Presentation of Vail Tomorrow Actions and a Request for Implementation by the Town of Vail. Stan Cope, a rnernber of the Community Task Force which launched the Vail Tomorrow project a year ago, was joined by Monica Benderly, Kent Rose, Bi11 O'Connell, Greg Moffet and Diane Johnson in presenting an overview of the strategic planning project, designed to create actions within the community-determined priority goal areas of: Affordable Housing, Building Community, Natural and Built Environment, Regional Cooperation, World Class Resort and Youth. Following endorsement of 40 actions at a community conference in April, the presenters, representing volunteer teams in six goal areas, asked the town for specific help in working to make the endorsed actions a reality, as follows: Vail Tomorrow Implementation Assistance Requested of the Town of Vail Regional Cooperation • Continue to provide cooperative leadership on regional issues. Affordable Housing i ~shead Redevelopment • Use the Lionshead redevelopment process as a focus for both deed-restricted seasonal and year-round local resident housing by utilizing existing sites owned by Vail Associates and Town of Vail which are currently underutilized. Examples include: Old Town shops, Holy Cross yard, Vail Associates maintenance yard, parking lots, TOV parking structure, Red Sandstone School bus pullout. • Require Vail Associates to develop and administer dormitory-style seasonal housing in upper levels of maintenance yard buildings. • Require inclusion of disbursed units within a proposed Lionshead Special Development District. Realstate Transfer Tax fRETTI • Reallocate a portion of collected RETT to the development of seasonal and deed- . restricted affordable housing without materially affecting the open space purchase/development program. • Use a portion of the RETT fund for purchase of vacant land or for the development of under-utilized privately or publicly held sites. Use the portion of the fund dedicated to debt service soon to be retired in 1999 as the start of the program. • Increase the portion of RETT funds dedicated to affordable housing in later years when there is a lesser need in the open space program for both purchase and improvement. Cap RETT funds to housing at 50 percent. Do not increase or decrease the RETT rate. • Purchase, remodel, buy down and resell free market units as permanent deed- restricted local resident housing. • Purchase and improve existing deed-restricted units if/when deed restrictions expire. • Purchase additional parcels for construction of seasonal and deed-restricted affordable housing considering the West Vail commercial area as first priority. • Place emphasis on providing affordable housing on underutilized developed parcels earmarked far redevelopment, reserving development of open space for later years if the necessity for affordable housing remains. • Identify parcels owned by the Town and develop the under-utilized sites far housing. Use some lands previously purchased by RETT which would be compatible with the surrounding residential uses, only as the lowest priority, and only after it has been shown that housing needs cannot be met otherwise. 2 Vait Town Council Evening Meeting Minutes 815!9'1 Tncentives • Free up short-term rental units, underutilized lockoff or efficiency units by . providing incentive packages to landlords and/or homeowners who provide seasonal or long-term rentals to local employees at affordable rates. • Create incentive packages to be made available to owners of affordable seasonal or long-term rentals, potentially consisting of one of more of the following: season ski passes, golf passes, parking passes, on-mountain club/restaurant memberships, Village ski storage. • Encourage Vail Associates, the Town of Vail, the Vail Recreation District and other entities within the community to provide an incentive package to landlords and/ar homeowners who make available their unit{s} for seasonal or long-term affordable rent. • Encourage business/shop owners to purchase incentive packages for landowners and/or homeowners who make available their unit(s) for seasonal ar long-term affordable rent. • Encourage Vail Associates to establish an administered rental pool of landlords and/or homeowners who would make units available to seasonal workers at affordable rates. Conversion of short-term or unoccupied units to permanent, administered rental pool units is more cost effective than building new units and • could count toward the b2 percent goal. • Develop the "clearing house" concept: an organization that would facilitate the match up between employers looking for "stable" employees, employees looking for housing, and homeowners willing to rent to seasonal employees. Tnclus,~Q fra.ry Zoning • Through a restructuring of current zoning regulations throughout Eagle County: - Require deed-restricted seasonal housing units or long-term deed-restricted for-purchase or for-rent affordable units to be included in plans for any multi-family, commercial or SDD zone in the county as well as all municipalities. - Encourage deed-restricted units in lower density residential zones. - Encourage the U.S. Forest Service to consider winterizing the Gore Creek camp ground to allow winter seasonal camping. - Encourage U.S. Forest Service and Town of Vail approvals of mountain expansions and on-mountain improvements to include review of housing increases for added employees. Regional Hausin~ Trust Fund • Encourage and support efforts of the Eagle Valley Leadership Coalition to . establish a regional housing trust fund. Natural & Built Environment Redeveloncx~ent • Identify and inventory the community's critical natural and infrastructure resources. Identify their thresholds for use and bear iza mind as redevelopment occurs. Resources include: water, waste water treatment, roads, trash removal, sanitation, traffic, clean air, parking, etc. • Review and update Design Guidelines. • Establish energy code or guidelines far construction and redevelopment. • Incorporate above mentioned actions into the planning process for the Lionshead Redevelopment Master Plan. gesource Mat~.~gement • Implement Incentive/Certification Program far energy, water, and waste management and identify businesses and organizations to start the program. • Enhance, improve, and support clean-up/community events. • Complete solid waste study, improve recycling, and encourage the reuse of • building materials. Vail Town Council evening Meeting Minutes SlS/97 Land Use • Monitor current and future land exchanges with the U.S. Forest Service and other . governmental agencies to preserve the integrity of the TOV borders and open space. • Identify additional needs for open space and coordinate with housing groups to have active recreational open space compliment existing and future housing projects. • Protect the lower bench of Donovan Park as open space. The middle bench should be used as housing and the upper bench should be considered for a mix of open space and housing. A master planning process should be implemented as soon as passible that involves the surrounding neighborhood and the community as a whale. World Class Resort • Continue shared funding of survey programs for the Vail Lodging Quality Initiative. • Continue council and staff support for the Vail Lodging Quality Initiative. • Consider adoption of the Vail Lodging Quality Initiative as a requirement fox business license. • Continue financial and moral support for the 1997/98 "Turn it Up Vail" program. Building Community • Support efforts to develop a speaker series, creating opportunities for the community to reflect together and to promote inner and personal development and foster meaningful relationships. • Provide staff and shared financial resources to create a welcome program for Vail newcomers. • Continue to sponsor the clean-up day and other activities that serve as neighborhood building blocks. • Participate in "community chats" between community members and elected officials. • Develop pocket parks: small neighborhood parks with playgrounds and picnic tables. • Create amulti-purpose building that meets community needs, serving people from all demographic groups, alI ages and full-time, part-time and seasonal residents. Youth • Appoint a representative from the Town of Vail to serve on a countywide youth team, the Mountain. Crew. . During discussion of the implementation request, Councilman Michael Jewett suggested creating a ballot issue to let voters decide if a portion of the Real Estate Transfer Tax should be used For housing programs (rather than adjust the allocation by council ordinance}. Vail Tomorrow representatives Kent Rose and Michael Wasmer cautioned against such an action. Wasmer said he'd rather see the Council take the steps necessary to make the action happen successfully rather than leave the issue in the hands of the voters. Jewett suggested additional discussion of the topic at the council retreat scheduled for Aug. 19. As the discussion ended, Mayor Bob Armour thanked those who've participated in the Vail Tomorrow project for their time and effort. He pointed to construction of the seasonal housing project at the Public Works site and appointment of more design professionals to the Design Review Board--an action previously requested by the Natural & Built Environment team-as recent examples of the town's proactive implementation of the Vail Tomorrow actions. He said the town has been listening to the suggestions and looks forward to continued progress. The sixth item on the agenda was to appoint two Community Task Force members. On a motion by Sybill Navas and a second by Mike Jewett, the Town Council voted (b-0) to appoint Diana Donovan and Chris Moffet to fill the two community at-large positions on the Town of Vail-Vail Associates Community Task Force. The two-year-old Task Force, representing • merchant groups, the lodging community and other stakeholder groups, has been restructured to add representation from the Vail Valley Foundation, the Vail Village Commercial Property Owners Association and the Vail Recreation District, as well as the two community at-large positions appointed by the Town Council. The Task Force was created to assist with implementation of the TOV-VA managed growth agreement, signed in 1995, which addresses 4 Vail Town Council 8vening Meeting Minutes B/5197 Vail's peak and non.-peak visitation patterns, circulation flows, and infrastructure needs, among others. The seventh item on the agenda was Consideration for Use of a Limited Space on the Top Level of the Lionshead Parking Structure for a Skate Park. On a motion from Ludwig Kurz, with a second by Rob Ford, the Council voted 6-0 to authorize use of approximately 40 parking spaces at the top level of the Lionshead Parking Structure to allow for the temporary placement of a skate park during September and October. The project must still receive a conditional use permit from the Planning and Environmental Commission {a review is scheduled for Aug. 25) to finalize the recreational use. During a presentation by Tom Moorhead, town attorney; Diane Johnson, Vail Recreation District; Mike Knox, Vail Police Department; Robin Litt, Vail Associates; and Skip Marcotte, a local skateboarder, the Council heard how year-long discussions regarding the need for such a facility had finally come together recently with the Vail Tomorrow project serving as a catalyst. Vail Associates, the Eagle-Valley Rotary Club and several commercial shops have agreed to help fund the project, they said, with design support coming from the skaters who would use the facility. There were lots of questions by the Council, including: noise impacts, the level of support by the Vail Recreation District, capacity, hours of operation, liability, the ease in which to close the park at night, the age of users, access, safety and self-policing aspects. Despite the questions, Council members expressed enthusiasm for the project. Rob Ford called it the most exciting cooperative effort he's seen at the town. Sybill Navas said it was a good idea . to give it a test, although once in place, she said the town would be pressured to designate a permanent location. Navas predicted the town would face difficulty in finding a permanent location because of the potential loss of valuable parking spaces. Michael Jewett offered his full support, saying he'd be willing to authorize an expansion of the space, if needed. Ludwig Kurz and Kevin Foley also expressed support. Bob Armour said the proposal would require the park's users to be responsible for its success. Next steps include compiling information on insurance costs, construction costs and operational procedures as the request moves to the Planning & Environmental Commission for a conditional use permit. The eighth item on the agenda was the Town Manager's report. Council members acknowledged a written update by Bob McLaurin outlining a review of the possibility of expanding the town's dispatching services countywide. Also, Council members were encouraged to attend a reception for the new regional forest supervisor on Aug. 21. --Other Councilman Michael Jewett read into the record excerpts from a letter he received from the regional director of the Federal Deposit of Insurance Corporation. The letter was in response to Jewett's request for a hearing to present his views regarding alleged improprieties with the opening of an Alpine Bank branch at Vail Commons. The FDiC has indicated a hearing to present the allegations "orally" is not necessary, Jewett said. Councilman Kevin Foley asked that cards, letters and prayers be sent to heart transplant patient Shane Hanson at Children's Hospital in Denver. There being na further business, the meeting was adjourned at approximately 10:00 P.M. Respect lly submitted, _~ ~~. Ro ert W. Armour, Mayor ATTEST: ^ ••.rrrrrnruutnll' ~ ~~U Lori Aker, Acting Town Clerk Minutes taken by Suzanne Siiverthorn on behalf of the Town Clerk. {'Names of certain Individuals whc gave public input may Ire inaccurate.) Vail Town Council Bvening Meeting Minutes 615197 TOWN OF UAIL 7 `'outh Frontage Road l~ Colorado &1657 MEDIA ADVISORY 970-479-2100 FAX 970-479-2157 August B, 1997 Contact: Suzanne Silvertharn, 479-2115 Community Information Office VAiL TOWN COUNGiL HIGHLIGHTS FOR AUGUST 5 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Lionshead Redevelopment Master Plan Update The Council reviewed results of a Lionshead redevelopment brainstorming session in which volunteers from the local design community worked to graphically illustrate some of the key "wish list" items submitted by the community in an earlier stage of the redevelopment master plan process. The concerts, intended to promote additional thought and creativity, include creation of a new water element in the middle of Lionshead; open space corridors; large plaza areas; roundabouts; an expanded village on the west end of Lionshead; affordable housing sites; and a mixed use development on the south side of the parking structure. The next phase of the Lionshead study will include a public review in September of alternative master plan concepts. No action was taken by the Council yesterday other than to encourage the community to view the drawings, which are on display through August from 9 a.m. to 10 p.m. daily at the upper level of Dobson Arena. The conceptual designs for Lionshead were offered as a community service project by 12 local #irms, representing 30 local architects, landscape architects and planners. For more information, contact Susan Connelly, project manager at 479- 2140. --Ski Storage Following a site visit to review examples of outside ski storage devices, the Council reviewed a draft proposal initiated by Vail Associates to change the town's zoning code to permit outdoor commercial ski storage in Vail Village.and Lionshead as a conditional use. Currently, the zoning code allows commercial ski storage only in basements in the commercial care areas. Last month, the Planning and Environmental Commission recommended approval of the requested amendments by a vote of 4 to 2. During discussion yesterday, the Council modified the proposal to eliminate boot storage. They also acknowledged the importance of providing increased skier services, while also expressing concerns about the attractiveness of temporary outdoor devices. Speaking on behalf a# Vaii Associates, Joe Macy, manager of governmental affairs, said the appearance issue, although extremely important, is a separate matter which would be handled during the review process upon submission of a conditional use application. Councilman Rob Ford said he worried the provision would provide an unfair advantage far someone who has a long-term lease for operation of a basement ski storage business. In response, Macy said the amendment would allow businesses who've been operating outside ski storage devices for years to comply legally with the zoning code. The Council will consider the ordinance far first reading at the Aug. 19 evening meeting. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. --Vail Alpine Garden Education Center Update The Council heard an update on plans far the proposed construction of the Betty Ford Alpine Garden Education Center to be built an town-owned property at the soccer field parking lot in (more) C,• REGYCLEDPAPER TOV Highlights/Add 1 Ford Park. The design, which had previously included a 100-space underground parking structure to retain the lot's current parking, has now been scaled back to include 41 surface parking spaces and 25 underground spaces. The reduction occurred due to the group's inability to find funding partners for the additional public parking. The new design, however, allows additional spaces to be constructed underground in the future. During discussion yesterday, the Council revisited the Ford Park Management Plan which calls for consideration of parking matters to be heard on a case-by-case basis and waived a requirement for up to 18 parking spaces to be generated by the new facility. The Council also directed staff tv release the Alpine . Garden Foundation from a proposed requirement to. pay for the construction pf a bus shelter and a sidewalk from Northwoods to the Education Center, saying the work had already been budgeted by the town in its capital improvements schedule. The Council also agreed to provide streetscape benches and other lawn furnishings at the town's expense. Councilmembers then congratulated Helen Fritch of the Alpine Garden Foundation and encouraged the group to move forward in seeking approvals from the Planning and Environmental Commission and the Design Review Board. Also yesterday, Jim Lamont of the East Village Homeowners Association and representing the Northwoods Condominium Association offered support for what he called an "interim" plan offered by the foundation. Ultimately, he said, the group supports removal of all surface parking on the site as prase two of the project. For more information, contact George Ruttier in the Community Development Department at 479-2145. --information Update Nancy Sweeney, director of the Art In Public Places project, shared a timetable on the Seibert Circle art piece selection. The schedule includes a public review of modified drawings prepared by Jesus Moroles beginning August 11. Then, an appearance by the AlPP at the Council's August 19 meeting to receive direction regarding possible three options: 1 }contract with Design Workshop and Jesus Morales as the selected artist/design team; 2} table the discussion and delay redevelopment of Seibert Circle until after the 1999 World Alpine Ski Championships; or 3} bring closure to the Moroles/Design Workshop design development and pursue another option. Far more information, contact Sweeney at 479-2344. The Council voted 6_p to authorize a contract with Native Excavating of Steamboat Springs for $669,362 for construction of the new Ford Park recreation path. The half-mile section will stretch from the Vail Transportation Center to Ford Park along the South Frontage Road. Work will begin immediately to coincide with Frontage Road work already scheduled by the Colorado Department of Transportation. For more information, contact Larry Grafel in the Public Works Department at 479-2173. Also yesterday, Grafel read a letter to Council from Jim Viele, the primary contractor for construction of the Vail Village Club, reiterating his company's commitment to abide by the staging requirements set forth early an. !n the past, Councilman Paul Johnston has been critical of the staging operations, saying the policies have abused. Assistant Town Manager Pam Brandmeyer said an election calendar for the Town of Vail municipal election on November 18 is being prepared. Nominating petitions for the four available Town Council seats will be due Qct, 17. Also, it was announced that a draft ordinance for a charter amendment ballot issue asking voters if they'll allow the town's municipal election date to coincide with the national and state election date will be heard by Council in September, The charter amendment has been suggested by Mayor Bob Armour to help avoid voter confusion. --Council Reports Kevin Foley, who represents council on the Art In Public Places Board, encouraged his {more} TOV Highlights/Add 2 colleagues to begin thinking about the decisions they'll face with respect to the Seibert Circle art project. . Bob Armour reported on a recent meeting of the Community Task Force and his first meeting as . president of the Colorado Association of Ski Towns. Armour also thanks those who organized the Town of Vail employee picnic. Ludwig Kurz provided an update on a joint meeting of the Eagle County Recreation Authority (Berry Creek Fifth) and the Eagle County School Board. In the interest of regional cooperation, he said the two bodies appear to be interested in a joint planning process for the Berry Creek Fifth property and the Miller Ranch site. --Other Sybill Navas asked her colleagues to complete a survey for Northwest Colorado Council of Governments regarding issues and priorities. Navas also shared a request #rom the Vail Valley Exchange (sister cities) inviting a representative from the town to join a delegation headed to Mt. Buller, Australia Sept. i d-t 7. Councilman Michael Jewett expressed interest. Next, Navas asked about the status of the town's animal control service and community satisfaction levels. Councilmembers expressed interest in determining if the town should consider taking back the services which are now contracted out to Eagle County. Also yesterday, Navas wondered if more can be done to assist residents irritated by the industrial hum noise generated by City Market at Vail Commons. She also expressed concern about the status of the mitigation plan . for the pine beetle infestation. An update by the Forest Service is scheduled far the Aug. 26 work session. Jim Lamont of the East Village Homeowners Association suggested the town put pressure on the Forest Service to make the agency more accountable for the problem. He also said a site visit to Lake Tahoe would be useful to see how that resort is handling the problem. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Maxine Miller, a member of the Vail Tomorrow coordinating team, presented the Council with the Governor's Smart Growth Award.for the Vail Tomorrow project. She said the award came as a surprise to the group because the nomination had been submitted independently by a Veil citizen. Miller thanked the Council and the citizen-- Anne Fitz- -fortheir support of the project, saying there's much more work to be done. --GRFA Ordinance The Council voted 6-0 giving final approval to an ordinance that allows for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA}. The ordinance caps anise-month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing spaces, such as vaulted spaces and crawl spaces, into useable #loor area. During public input, Diane Golden, a member of the Planning and Environmental Commission and a property owner who intends to use the relaxed requirement, applauded the action, saying it was a good start that would help keep people living and working within the town. Jim Lamont of the East Village Homeowners Association said he appreciated the opportunity for widespread participation in the GRFA review process and asked that similar standards be applied to multi-family dwellings. Fallowing the vote, Mayor Bob Armour encouraged those who've purchased homes with illegally converted space to "come clean" by applying for an after-the-fact building permit. For more information, contact Russell (more) TOV Highlights/Add 3 1=orrest In the Community Development Department a# 479-2146. --Supplemen#al Appropriation The Council voted 6-D on second reading to approve a $1.5 million supplemental appropriation to the 1997 budget that reflects mostly project roll-forwards from the previous year and other adjustments to the budget. For more information, contact Steve Thompson, finance director, at 479-2116. --Presentation of Vail Tomorrow Actions and Request for Implementation by the Town of Vail Stan Cape, a member of the Community Task Farce which launched the Vail Tomorrow project a year ago, was joined by Monica Benderiy, Kent Rose, Rill O'Connell, Greg Moffet and Diane Johnson in presenting an overview of the strategic planning project, designed to create actions within the community-determined priority goal areas of: Affordable Housing, Building Community, Natural and Built Environment, Regional Cooperation, World Class Resort and Youth. Following endorsement of 4Q actions at a community conference in April, the presenters, representing volunteer teams in six goal areas, asked the town for specific help in working to make the endorsed actions a reality, as follows: Vail Tomorrow Implementation Assistance Requested of the Town of Val! Regional Cooperation • Continue to provide cooperative leadership on regional issues. Affordable Housing i Lionshead Redevelopment • Use the L.ionshead redevelopment process as a focus for both deed-restricted seasonal and year-round local resident housing by utilizing existing sites owned by Vail Associates and Town of Vail which are currently underutilized. Examples include: Old Town shops, Holy Crass yard, Vail Associates maintenance yard, parking lots, TOV parking structure, Red Sandstone School bus pullout. • Require Vail Associates to develop and administer dormitory-style seasonal housing in upper levels of maintenance yard buildings. • Require. inclusion of disbursed units within a proposed Lionshead Special Development District. Real Estate Transfer Tax fRETTI • Reallocate a portion of collected RETT to the development of seasonal and deed- restricted affordable housing without materially affecting the open space purchaseldevelopment program. • Use a portion of the RETT fund for purchase of vacant land or for the development of under-utilized privately ar publicly held sites. Use the portion of the fund dedicated to debt service soon to be retired in 1999 as the start of the program. • Increase the portion of RETT funds dedicated to affordable housing in later years when there is a lesser need in the open space program for both purchase and improvement. Cap RETT funds to housing at 5Q percent. Do not increase or decrease the RETT rate. • Purchase, remodel, buy down and resell free market units as permanent deed- restricted local resident housing. • Purchase and improve existing deed-restricted units if/when deed restrictions expire. • Purchase additional parcels for construction of seasonal and deed-restricted affordable housing considering the Wes# Vail commercial area as first priority. • Place emphasis on providing affordable housing on underutilized developed (more) TOV Highlights/Add 4 parcels earmarked for redevelopment, reserving development of open space for la#er years if the necessity for affordable housing remains. • Identify parcels owned by the Town and develop the under-utilized sites for . housing. Use some lands previously purchased by RETT which would be compatible with the surrounding residential uses, only as the lowest priority, and only after it has been shown that~housing needs cannot be met otherwise. Incentives • Free up short-term rental uni#s, underutilized lockaff or efficiency units by providing incentive packages to landlords andlor homeowners who provide seasonal or long-term rentals to local employees at affordable rates. • Create incentive packages to be made available to owners of affordable seasonal or long-term rentals, potentially consisting of one of more of the following: season ski passes, golf passes, parking passes, on-mountain club/restaurant memberships, Village ski storage. • Encourage Vail Associates, the Town of Vail, the Vail Recreation District and other entities within the community to provide an incentive package to landlords andlor homeowners who make available their unit{s) for seasonal or long-term of#ordable rent. • E=ncourage business/shop owners to purchase incentive packages for landowners andlor homeowners who make available their unit(s) for seasonal or long-term affordable rent. • Encourage Vail Associates to establish an administered rental pool of landlords andlor homeowners who would make units available to seasonal workers at affordable rates. Conversion of short-term or unoccupied units to permanent, administered rental pool units is more cost effec#ive than building new units and could count toward the B2 percent goal. • Develop the "clearing house" concept: an organization that would facilitate the match up between employers looking for "stable" employees, employees looking for housing, and homeowners willing to rent to seasonal employees. lnclusionarv Zoning • Through a restructuring of current zoning regulations throughout Eagle County: - Require deed-restricted seasonal housing units or long-term deed- restricted for-purchase ar for-rent affordable units to be included in plans for any multi-family, commercial or SDD zone in the county as well as all municipalities. - Encourage deed-restricted units in lower density residential zones. - Encourage the U.S. Forest Service to consider winterizing the Gore Creek camp ground to allow winter seasonal camping. - Encourage U.S. Forest Service and Town of Vail approvals of mountain expansions and on-mountain improvements to include review of housing increases for added employees. Regional Housing Trust Fund • Encourage and support efforts of the Eagle Valley Leadership Coalition to . establish a regional housing trust fund. Natural & Built Environment Redeveoooment • Identify and inventory the community's critical natural and infrastructure resources. identify their thresholds for use and bear in mind as redevelopment occurs. Resources include: water, waste water treatment, roads, trash removal, sanitation, traffic, clean air, parking, etc. • Review and update Design Guidelines. {more} TQV Highlights/Add 5 • Establish energy code or guidelines for construction and redevelopment. • Incorporate above mentioned actions into the planning process for the Lionshead Redevelopment Master Plan. Resource Management • ~ Implement IncentivelCertification Program far energy, water, and waste management and identify businesses and organiza#ions to start the program. • Enhance, improve, and support clean-uplcammunity events. • Complete solid waste study, improve recycling, and encourage the reuse of building materials. Land Use • Monitor current and future land exchanges with the U.S. Forest Service and other governmental agencies to preserve the integrity of the TOV borders and open space. • Identify additional needs for open space and coordinate with housing groups to have active recreational open space compliment existing and future housing projects. • Protect the Ivwer bench of Donovan Park as open space. The middle bench should be used as housing and the upper bench should be considered for a mix of open space and housing. A master planning process should be implemented as soon as possible that involves the surrounding neighborhood and the community as a whole. World Class Resort • Continue shared funding of survey programs for the Vail Lodging Quality Initiative. • Continue council and staff support far the Vail Lodging Quality Initiative, • Consider adoption of the Vail Lodging Quality Initiative as a requirement for business license. • Continue financial and moral support for the 1997!98 "Turn it Up Vail" program. Building Community • Support efforts to develop a speaker series, creating opportunities fior the community to reflect together and to promote inner and personal development and foster meaningful relationships. • ~ Provide staff and shared financial resources to create a welcome program for Vail newcomers. • Continue to sponsor the clean-up day and other activities that serve as neighborhood building blocks. • Participate in "community chats"' between community members and elected officials. • Develop pocket parks: small neighborhood parks with playgrounds and picnic tables. • Create amulti-purpose building that meets community needs, serving people from all demographic groups, all ages and foil-time, part-time and.seasanal residents. Youth • Appoint a representative from the Town of Vai! to serve on a countywide youth team, the Mountain Crew. During discussion of the implementation request, Councilman Michael Jewett suggested creating a ballot issue to let voters decide if a portion of the Real Estate Transfer Tax should be used for housing programs (rather than adjust the allocation by council ordinance). Vail Tomorrow representatives Kent Rose and Michael Wasmer cautioned against such an action. Wasmer said he'd rather see the Council take the steps necessary to make the action happen successfully rather than leave the issue In the hands of the voters. Jewett suggested additional (more) TOV. Highlights/Add 6 discussion of the topic at the council retreat scheduled for Aug. 19. As the discussion ended, Mayor Bob Armour thanked those who've participated in the Vail Tomorrow project for their time and effort. He pointed to construction of the seasonal housing project at the Public Works site . and appointment of mare design professionals to the Design Review Board--an action previously requested by the Natural & Built Environment team--as recent examples of the town's proactive implementation of the Vail Tomorrow actions. He said the town has been listening to the suggestions and looks forward to continued progress. For mare information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Community Task Force Appointments The Town Council appointed Diana Donovan and Chris Moffet to fill the two community at-large positions on the Tawn of Vail-Vail Associates Community Task Farce. The two-year-old Task Farce, representing merchant groups, the lodging community and other stakeholder groups, has been restructured to add representation from the Vail Valley Foundation, the Vail Village Commercial Property Owners Association and the Vail Recreation District, as well as the two community at-large positions appointed by the Town Council. The Task Force was created to assist with implementation of the TOV-VA managed growth agreement, signed in 1995, which addresses VaiPs peak and non-peak visitation patterns, circulation flows, and infrastructure needs, among others. For mare information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Consideration far Use of a Limited Space on the Top Level of the Lionshead Parking Structure for a Skate Park The Council voted 6-0 to authorize use of approximately 40 parking spaces at the top level of the Lionshead Parking Structure to allow for the temporary placement of a skate park during September and October. The project must still receive a conditional use permit from the Planning and Environmental Commission (a review is scheduled for Aug. 25) to finalize the recreational use. During a presentation by Tom Moorhead, town attorney; Diane Johnson, Vail Recreation District; Mike Knox, Vail Police Department; Robin Litt, Vail Associates; and Skip Marcntte, a local skateboarder, the Council heard how year-long discussions regarding the need for such a facility had finally come together recently with the Vail Tomorrow project serving as a catalyst. Vail Associates, the Eagle-Valley Rotary Club and several commercial shops have agreed to help fund the project, they said, with design support coming from the skaters who would use the facility. There were lots of questions by the Council, including: noise impacts, the level of support by the Vail Recreation District, capacity, hours of operation, liability, the ease in which to close the park at night, the age of users, access, safety and self-policing aspects. Despite the questions, Councilmembers expressed enthusiasm far the project. Rob Ford called it the most exci#ing cooperative effort he's seen at the town. Sybill Navas said it was a good idea to give it a test, although once in place, she said the town would be pressured to designate a permanent location. Navas predicted the town would have face difficulty in finding a permanent location because of the potential lass of valuable parking spaces. Michael Jewett o#fered his full support, saying he'd be willing to authorize an expansion of the space, if needed. Ludwig Kurz and Kevin Foley also expressed support. Bab Armour said the proposal would require the park's users to be responsible far its success. Next steps include compiling information on insurance costs, construction casts and operational procedures as the request moves to the Planning & Environmental Commission far a conditional use permit. For more information, contact Tom Moorhead at 479-2147. --Tawn Manager's Report Council members acknowledged a written update by Bob McLaurin outlining a review of the possibility of expanding the town's dispatching services countywide. Also, Council members were encouraged to attend a reception far the new regional forest supervisor on Aug. 21. (more} TOV HighlightslAdd 7 --Other Councilman Michael Jewett read into the record excerpts from a letter he -eceived from the regional director of the Federal Deposit of Insurance Corporation. The letter was in response to . Jewett's request for a hearing to present his views regarding alleged improprieties with the opening of an Alpine Bank branch at Vail Commons, The FDIC has indicated a hearing to present the allegations "orally" are not necessary, Jewett said. Councilman Kevin Foley asked that cards, fetters and prayer$ be sent to heart transplant patient Shane Hanson at Children's Hospital in Denver. UPCOMING DISCUSSION TOPICS August 12 Work Session John Gallegos 20 Year Anniversary PEC/DRB Review Progress Towards Establishing Funding, Kaye Ferry, Village Merchants Association Present Proposed Schedule for Completion of Lionshead Redevelopment Master Plan Process Executive Session, Negotiations August i9 Work Session Town Council Retreat, 10 a.m. to 3 p.m. August 19 Evening Meeting First Reading, Ski Storage Zone Code Change Resolution Adopting the TOVICDOT West Vail Contract August 26 Work Session Kurt Mulson 20 Year Anniversary PEC/DRB Review Discussion of Pine Beetle Mitigation Options by U.S. Forest Service # # # r, u TOWN OF VA~L South Frontage Road ~, Colorado 81657 970-479-21 DO FAX 970-479-2157 MEDIA ADVISORY August 13, 1997 Contact: Suzanne Silver#horn, 479-2115 Community Information Office TOV COUNCIL HIGHLIGHTS FOR AUGUST 12 Work Session Briefs Council members present: Armour, Ford, Johnston, Kurz --John Gallegos 20 Year Anniversary John Gallegos, division head far facilities maintenance in the Public Works Department, was honored for 20 years of service to the town. During his tenure, Gallegos has been responsible for creation of Vail's distinctive wooden playground equipment throughout town. He received a check far $2,000 in recognition of his contributions to the town. --Update on Progress Toward Establishing along-Term Funding Mechanism. for Vaii Valley Marketing Board and Distribution ofi Town of Vail Business License Fees Kaye Ferry, president of the Vaii Village Merchant Association, appeared before the Council to inquire about the status of a long-term funding source for the Vail Valley Marketing Board. Ferry said she was fallowing up on a presentation made a year ago in which the merchants asked that a portion of the revenues from the Vail business license fee be returned to the Association for specific marketing activities within the Village. At the time, the Council directed the Vail Valley Marketing Board to develop a permanent funding source that would create more options for application of the business license fee. Ferry said she was bringing the issue up again to ask for direction from the Council regarding the association's upcoming funding needs for this fall's Turn it Up Vail program. Although no decisions were made regarding the #uture method for distribution of the business license fees, Ferry was encouraged to request • Council funding through the contribution request process as next steps. The town collects about $350,000 in business license fees annually. In the past, the Town Council has authorized the Vail Valley Marketing Board to use 100 percent of the funds fior regional summer marketing. --Update on Proposed Interim Lodging Tax to Support Long-Term Regional Marketing After Rearing a presentation from Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, the Council cautiously agreed to direct the town attorney to prepare a draft ordinance that would enable a lodging tax question to be placed on the Nov. 18 (more) ~~ RECYCLEAPAPER TOV HighlightslAdd 1 Vail municipal ballot--if the Council chooses to do so. Johnson acknowledged the timing is tight. Results of a public opinion research poll will be discussed Thursday, he said. Those results will help determine if the marketing alliance will continue to propose a November 97' election, ar wait for another opportunity. Tv make the upcoming election, the Council would need to approve an ordinance authorizing the ballot language on Sept. 2 and Sept. 16. The schedule caused Councilman Rob Ford, in particular, to caution the alliance against moving forward wi#h an election, noting the additional time it will take to get voters up to speed on the issue. Councilman Paul Johnston, a hotelier, said he'd be apposed to a lodging tax because it would penalize the very people the marketing funds are used to attract. And there were numerous questions; What happens if Avon or Beaver Creek Resort Co. decide not to participate in regional marketing? Would the tax have a sunset provision? Will the proposed tax be 1.5 percent or 2 percent? In response, Johnson said the draft ordinance could address many of the questions. However, if there's no clear sense of support, he said the group was prepared to delay the issue to build a better program, Either way, Johnson said he would return to the Council during the 1998 budget process to ask for #unding--either in the form of an advance (if a lodging tax receives voter approval in November} or an extension of temporary funding as a bridge to a permanent solution, Johnson also said his group is pursuing a discussion with the Eagle County Commissioners regarding creation of a regional business improvement district from Vail to Wolcott. Such a district would require the enactment of state legislation, he said. The commissioners have been cool to the idea, thus far, according to Johnson. The funding topic will be discussed again at the Aug. 26 work session when Johnson returns to provide outcomes from the survey. For more information, contact Johnson at the VVTCB at 478-1000, ext. 3008. -Lianshead Redevelopment Master Plan The Council approved a citizen involvement schedule for stage three of the five-step Lionshead Redevelopment Master Plan process. Stage three is the most exciting--and difficult step-af ail, due to decisions that will drive the outcome of the master plan, said Susan Connelly, project manager and dsrector ~of the Community Development Department. During September and October, citizens will have eight opportunities to review alternative master plan concepts {addressing land use, zoning, public spaces, circulation, etc.) with ultimate selection of a concept by the Town Council scheduled for Oct. 21. At the suggestion of Jim Lamont of the East Village Homeowners Association, the process also will include a second session wi#h local architects and planners, similar to a session held in June, this time to critique the consultant's draft alternatives and suggest additional improvements. The first set of public meetings to review the alternative master plan concepts are schedufed for 10 a.m, to noon Thursday, Sept. 18, and from 3 to 5 p.m. Sunday, Sept. 21. Bath sessions will be held in the Vail Library Community Room and are designed to attract full-time residents, part-time residents, employees, business owners and others interested in the outcome of Lionshead's future. Postcards with the full schedule will be mailed this week, and the next (mare} TOV Council HighlightslAdd 2 newsletter will be mailed in early September. For additional information, or to be added i to the mailing list, contact the Community Information Office at 479-2115, or call Susan Connelly at 479-2140. --Information Update Council members learned the just-completed Summer Reading Program at the Vail Library was well-received and well-attended with 150 participants. On behalf of requests by Councilmember Sybili Navas (who was unable tv attend the meeting), the following decisions were made by Council: • Ludwig Kurz and possibly Paul Johnston will represent the Vail Council during a discussion of the Vail Valley Marketing Board-proposed funding mechanisms and future Chamber of Commerce funding/responsibilities during a meeting later this week. • The Council voted 4-0 to contribute $1,000 in contingency funds to support the Chamber of Commerce capital campaign for new, expanded offices. It was announced the Vail Recreation District has authorized $5,000 to help with the placement of a temporary skate park to be placed on a portion of the top deck of the . Lionshead parking structure. In response, Mayor Bab Armour noted the cooperation from the VRD, the town, Vail Associates and the Eagle-Valley Rotary Club to make the project happen. An organizational meeting for those involved in the project is planned for tonight (Wednesday) at 6 p.m. at the Youth Center in Lionshead. In response to a written request from the Meadow Mountain Foundation, the Council voted 4-0 to pledge $1,000 in contingency funds as part of a matching grant proposal for funding from the Great Outdoors Colorado Trust Fund. The grant would be used for improvements to the base of the popular locals' sledding hill near Minturn. Next, after reviewing architectural drawings, the Council agreed to move forward with construction of improvements to the Vail M~inicipal Building's west entry. The project was a condition of approval of the police building expansion by the Planning and Environmental Commission and will allow for a certificate of occupancy to be issued upon completion of the entryway. After acknowledging receipt of a letter from team leaders representing the Vail Tomorrow project containing the 40-plus actions forwarded to the town for consideration, the Council agreed to schedule time on the Aug. 26 work session to . receive a status report from the town staff regarding implementation. --Council Reports Ludwig Kurz reported on the recent meeting of the Eagle County Recreation Authority {Berry Creek Fifth Filing}. He said the topic involved management of the equestrian (more) TOV Council HighlightslAdd 3 center and interest by the group in sharing costs with the school district for a planning study that would encompass the Miller Ranch property (owned by the school district) and Berry Creek Fifth. Also, Kurz said the group heard a presentation by the Rocky Mountain Mutual Housing Association which has expressed interest in providing a feasibility study for construction and management of affordable housing on a portion of the site. Kurz said the representatives said they would need to build a minimum of 15d units to maintain an economically viable project. --Other Rob Levine, a former Vai! councilmember and general manager of the Antler's at Vail in Lionshead, expressed concerns about how the Lionshead Redevelopment Master Planning process would ensure the retention of v~arm beds in Lionshead. He said he feared the redevelopment would spark creation of additional condominium units that would not be placed in the short-term rental pool. He wondered if the town could consider investigating ways to require condo owners to rent their units as part of the Lionshead Redevelopment Master f'ian. In response, Councilman Rob Fard said the town might be better off creating an incentive program to entice those properties into the rental pool Jim Lamont of the East Village Homeowners Association suggested creating an inventory similar to the Austria Haus with a mix of hotel roams and interval ownership units. During an update on TCI Cablevision's request to consider insta}lotion of a compressed digital system rather than a total system fiber optic re-build (as per the existing 15-year franchise agreement signed in 1995), Bob McLaurin, town manager, said a technical consultant team was being hired within the week to provide advice and counsel as to which option is best for Vail's cable consumers. TCI will present its formal request to modify the franchise agreement at the Sept. 2 evening meeting. Council members reviewed a request signed by 19 residents surrounding the Vail Commons development regarding their dissatisfaction with noise levels emitting from City Market's roof top mechanical equipments. The Council agreed to a plan presented by Town Manager Bob McLaurin and allow Andy Knudtsen, the town's senior housing policy planner who served as project manager for Vail Commons, to work with John Caldwell of City Market and a team of mechanical and sound engineers to develop several options for sound barrier solutions, including the costs associated with those, far consideration by the Council. Knudtsen is scheduled to return with an update at the Sept. 16 work session. UPCOMING DISCUSSION TOPICS August 19 Work Session Town Council Retreat, 10 am to 3 pm i (mare) TOV Council HighiightSlAdd 4 August 19 Evening Meeting First Reading, Ordinance # 15, re: Ski Storage Zane Code Change Resolution, Adoption of TOV/CDOT West Vail contract August 26 Work Session Kurt Mulson 2a Year Anniversary USES Site Visit and Discussion of Pine Beetle Outbreak Vail Tomorrow Implementation Request Status Report PECIDRB Review Lionshead Update September 2 Work Session School ^istrict Bond Election Update Parking Discussion September 2 Evening Meeting Lodging Tax Ordinance, First Reading, if needed Second Reading, Ordinance, re # 15, re: Ski Storage Zone Code Change Proclamation #3, re: Mike Kloser TCI Franchise Modification Request # # # MINUTES VAIL TOWN COUNCIL MEETING August 19, 1997 7:30 P,M. A regular meeting of the Vail Tawn Council was held an Tuesday, August 19, 1997, in the Council Chambers of the Va',~Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor 5ybill Navas, Mayor Pro-tem Kevin Foley Rob Ford Michael Jewett Pouf Johnston Ludwig Kurz TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Joe Macy of Vail Associates addressed the Council to encourage community participation in the second annual Eagle River Clean-Up on September 6th. This event is sponsored by the Vail Recreation District, Trout Unlimited and Vail Associates. It was noted by Councilman Foley that this was the same day as the Dowd Junction Bike Path Dedication. S~ don the agenda was consideration of the Council of the final proposal for Seibert Circle presented by the Arts in 1~alic Places Board. Nancy Sweeney, AIPP director, addressed the Council, stating that the Board had reached an agreement between Peter Seibert and artist Jesus Morales to collaborate on a sculpture of Pete facing the mountain (commissioned by a sculptor from Boulder) and an alpine-inspired rock formation as a gathering place in the plaza. Councilman Jewett questioned Nancy Sweeney about the additional funds that would be required to place two art objects in the Circle. Ms. Sweeney stated that additional #und raising would be required to proceed with the project. She also stated that the Board was looking for a commitment only from the Council at this time to move forward with the contract for the design with Design Workshop. Councilman Rob Ford made a motion to commit to moving forward with this project with Design Workshop and the AIPP Board. Councilmember Sybill Navas seconded the motion. Third item on the agenda was the first reading of Ordinance No. 15, Series of 1997, an ordinance amending Sections 18.24.060, 18.26.040 and 18.60.060 of the Vail Municipal Code to add definitions for "commercial ski storage", "outdoor commercial ski storage" and "ski racks"; add outdoor commercial ski storage as a conditional use in the Commercial Core I (Vail Village) and Commercial Core II (Lionshead) zone districts; and add additional condition use permit review criteria for outdoor commercial ski storage. Lauren Waterton, Planner for the Community Development department, presented the ordinance to the Council, stating that this change to the current ordinance was initiated by Vail Associates to allow the use of outdoor ski storage, similar to the ski barns outside of Vail Associates' buildings. The outdoor ski racks installed during the ski season were said to be "grandfathered" into the Town, as they were present before the current ordinance had been written. She stated that the current code requires commercial ski storage in basement levels only. Joe Macy, manager of government affairs for Vail Associates, spoke to the Council, stating the need for outdoor ski storage. He stated the storage was needed to provide a necessary and convenient way for ski~to store their skis in order to shop or dine in the VaillLionshead area, as well as improve the town's bus ope ons. He also agreed that the ski storage barns would be aprofit-making proposition for Vail Associates, as well as other entrepreneurs in the area. Jim Mandel, also representing Vail Associates, was also present, and stated that overnight ski storage guaranteed that guests would ski at Vail the next day. Several ski shop owners in the Village and Lianshead spoke in opposition to the ordinance, stating that Vail Associates had an unfair advantage over the small shop owner in installing these ski barns, as it would take away from their business; as well as the additional revenues they would receive for ski tuning and the purchase of ski related merchandise as a result of skiers staring their equipment in these small businesses. Several business owners in the Vail Village and Lionshead areas spoke in favor of leaving the ordinance as is, stating that it would result in an unfair advantage of Vail Associates. After further discussion regarding the proposed change to the ordinance, Councilman Rob Ford made a motion to deny Ordinance No. 15, Series of 1997, on first reading. Councilman Kevin Foley seconded the motion. After further discussion, a vote was taken and the motion was approved 4-3 with Councilmembers Navas, Armour and Johnston voting against, and the ordinance was defeated. The fourth item on the agenda was the reading of Resolution No. 15, Series of 1997, a resolution approving a contract between the Town of Vail and the Colorado Department of Transportation far reimbursement costs associated with the completion of the West Vail roundabout project. Tom Moorhead, Town Attorney, presented the resolution to the Council, stating the Colorado Department of Transportation had agreed to reimburse the Town of Vail for the roundabout construction in an amount not to exceed $3 million to be paid between the years 2002 to 2005. Due to the Tabor Amendment, the contract is subject to the availability and budgeting of funds by the Transportation Commission. Cour r~ember Paul Johnson made a motion to approve Resolution #15, Series of 1997, and Councilmember M'r Jewett seconded the motion. A vote was taken and the motion passed unanimously. 1 .. The fifth item on the agenda was the discussion of the proposed lodging tax being put on the November 18, 1997 ballot. Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, appeared before the Council and as~to withdraw further consideration of a lodging tax ballot issue far the upcoming election. Johnson said results of blic opinion poll indicate it would be premature to place the issue on the November 97 ballot. Instead, Johnson said the Business Alliance Group will use the data to develop a strategy to help frame the issue for a future election. Currently, Johnson said the results indicate there's no passion surrounding the need to generate more business during the non-peak months. Johnson said the group will also work on a parallel track with Eagle County in discussing the possibility of a business improvement district from Wolcott to Vail. Frank thanked the Council for their support and willingness to move forward on a tentative basis until a decision can be reached. Item six on the agenda was the Town Manager's Report. Town Manager Bob McLaurin stated he had nothing to add to the written report at this time. Mayor Bob Armour stated that the Frontage Road paving project was scheduled to begin September 2nd. As work had already begun in West Vail, he inquired if the Town was ahead of schedule on paving. It was decided that the work being done was more than likely subgrade repair. Councilmember Navas stated a major problem existed in front of the Vail Mountain School as well. Councilmember Navas also addressed the Green Star Program, stating that she would like to know more about it, and Town Manager McLaurin stated he would make arrangements for a presentation on this. Mary Caster asked the Council for an early reading on their Council schedule for December, stating that December 30th was the fifth Tuesday in the month and Tuesday, December 23rd, being just before the Christmas Holiday. The Council agreed that no meeting would be held on the 30th of December, but a work session should be tentatively scheduled far the 23rd, and if there were no pressing issues, could be cancelled. Councilman Kevin Foley expressed the Town Council's condolences to Pam Brandmeyer and her family for the loss of her father earlier this week. Th~ being no further business, a motion was made #o adjourn. The meeting was adjourned at approximately 9:44 p.m. Respe Ily submitted ~, Rot~ert W. Armour, Mayor ATTEST: ~~ ~. ~~ Miry A.GGaster, Deputy Tawn Clerk Minutes prepared by Mary A. Caster {'Namas of certain individuals who gave public input may be inaccurate.) 2 ~ou~v of vAr~ 7' ~uth Frontage Road Ya ,Colorado 81657 970-479-2100 FAX 970-479-2157 IVI~DIA ADVISORY August 2t3, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 19 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Council Retreat Summary of actions and discussion points: • After reviewing examples of policies and procedures from other communities, Councilmembers agreed to review for possible adoption a Code of Conduct for • themselves that would serve as a framework until a new Council is seated in November (four seats are up for election in November 97). Following the November elections, the new Council could then decide if it wished to adapt a similar approach and, if so, to what extent. For a copy of the working draft, contact the Community Information Office at 479- 2115. • Next, the Council reviewed the town's critical strategies and work plans in the following areas: Community Collaboration - Councilmembers acknowledged the need far maximum community involvement as part of the Lionshead Redevelopment Master Planning Process. - Ideas from the Vail Tomorrow Building Community team will be sought regarding additional opportunities far Councilmembers, board members and other elected officials to interact more with the community, such as breakfast forums, coffees, walkabouts and other appearances outside the Council Chambers. Loco! Housing - Councilmembers asked for stepped-up enforcement to ensure occupancy of the deed-restricted employee housing units which fall under the town code's occupancy requirements. - Town Manager Bob McLaurin said the town may need to add staff to address the town's overall enforcement needs which include code compliance and animal control. - Rob Ford suggested exploring the concept of building commercial storefront space alongside the town's parking structures with locals housing on top. He also suggested building housing atop the parking structures. (Both concepts are being evaluated as part of the Lionshead Master Planning process). - Sybill Navas advocated working with Eagle County to approve an inclusionary zoning provision countywide and within each municipality, a Vail Tomorrow action request, and exploring the possibility of buying existing units. - Councilmembers will review a staff proposal containing recommendations for a comprehensive housing stra#egy in the next four to six weeks. The strategy will (mare) G,y~ RECYCLED PAPER TOV Council HighlightslAdd 1 enable the Council to seta #imetable to review permanent funding sources for housing and to set a goal for the crea#ion of a specified number of new units each year, a goal i advocated yesterday by Rab Fard. - Local housing projects for next season include: construction of the Red Sandstone development in partnership with the water district; development of the Town Manager's lots in West Vail; redevelopment of the town-awned A-frame si#e on Arosa Drive; completion of the 24-unit seasonal housing project at the Public Works shop s'r#e; and retention of locals housing on the 198-unit Timber Ridge site. - Rob Fard suggested locating potential housing sites in East Vail, as well. Transportation - Six federally-funded buses will be delivered next year through an innovative partnership wi#h Taos, N.M. The bused will be shared with Taos during the summer. - Preparing for the transportation needs associated with the Vail 99 Championships and addressing loading and delivery issues in Vail Village and Lionshead are priorities within the work plan. - Rob Ford suggested the need for along-term parking strategy to address the town's increased debt payments which begin in the year 2000, along with the need far increased community education. - Kevin Foley expressed the need to improve the delivery of Vail's transit services, especially frequency of the in-town route. - C il ounc members agreed to move forward in considering an ordinance to increase the penalty for parking ticks#s in Vail Village and Lionshead. Economic Stability - Paul Johnston suggested strengthening the work plan to include a strategy to plan a New Year's Eve 2,000 event that would attract international attention. - Rab Ford suggested increasing the town's relationship with the private sector by exploring opportunities for special improvement districts and zoning changes that would address the community's economic issues. He said the town needs to work to bring a "community flavor" to the commercial core areas with more "mom and pop-type" operations. Ford also suggested creation of an information campaign to persuade merchants and their customers to consider the merits of paying safes tax #a support town services rather than shipping merchandise out of town {sales tax is exempt under those circumstances). - Councilmembers said they wouldn't be interested in pursuing state legislation to add sales tax to items shipped out of town. - Sybiil Navas said the work plan should include efforts to solve the permanent funding issue far marketing to help free up use of the business license tax. Navas also said the plan should include a strategy to make Vail an exciting place were people would want to be. She cited construction of a performance and conference center as an example. - Paul Johnston said a snowmelt s stem an Brid St t ld y ge ree wou help improve Vaii's economic stability. Infrastructure - The topic of special improvement districts was again discussed as a possible mechanism #a pay for the town's growing list of capital projects which includes multi-million dollar street reconstruction projects, streetscape improvements and the possibility of heated streets in Vail (more) TOV Council Highlights/Add 2 Village. • ~- The Council agreed to continue exploring the possibility of heated streets in Vaif . Village in partnership with adjacent property owners. Bob Mcl_aurin will begin a dialogue with affected property owners soon. - A plan to snowmelt the top deck of the Transportation Center and the central. _ stairs leading to Sli#er Plaza and the Covered Bridge wilt be pursued within the town's capital budget as the first of what could be three phases in a larger snowmelt plan. The system will be designed #o accommodate a full-scale snowmelt plan for the future. - Rob Ford expressed the importance of continuing to provide desired amenities, such as a performing arts center, that will bring people into the community. Ford also expressed a desire and a need to strengthen the delivery of basic services within the town. . - Paul Johnston shared feedback from a constituent: 1) users of the parking structure have a difficult time finding the elevator and 2) improved signage is needed at the entrances to the parking structures touting free summer parking. - Ludwig Kurz, noting the difficulty of construction within Vail Village, said the snowmelt contractor of Beaver Creek Resort was able to maintain access to all business during construction there. - Michael Jewett said he was uncomfortable proceeding with discussions regarding future capital improvements without additional public input. Evening Session Briefs Council members present: Armour, 1=oley, Fard, Jewett, Johnston, Kurz, Navas --Citizen Participation Joe Macy of Vail Associates appeared before the Council to encourage community participation in the second annual Eagle River Clean-up on Sept. 6. The annual clean up of Gore Creek and the Eagle River is sponsored by the Vail Recreation District, Trout l]nlimited and Vail Associates. Far more informa#ion, contact 479-2291. Councilman Kevin Foley noted the dedication of the Dowd Junction Recreation Path also is scheduled for Sept. fi. --Seibert Circle Final Approval After hearing a proposal from the Art In Public Places Board {AIPP}, the Council voted 5-2 (Jewett, Johnston opposed) to proceed with a new approach in creating an art piece for Seibert Circle. The Council authorized its commitment to negotiate a contract to hire the team of Jesus Morales, Design Workshop and Susan Raymond {a Boulder-based sculptor retained by Pete Seibert) for redevelopment of the circle. As proposed, the expanded project will include an interactive granite amphitheater with an alpine-inspired rock #ormatian in the central gathering place and a selected representational bronze statue of Pete Seibert overlooking the plaza and gesturing toward the mountains. Nancy Sweeney, AIPP director, said the new approach was developed with unanimous support from the AIPP board and collaboration by Pete Seibert and his team. When questioned by Councilman Michae! Jewett about the cast of the expanded effort, Sweeney said the group preferred to raise additional funds, if needed, to keep the collaborative project in tact. She also said the public would have an opportunity to comment on the new design concept proposed by the expanded team. Councilman Paul Johnston called the proposal "unconscionable," saying he couldn't support the effort because he feared the design would impede emergency access. In response, Councilman Ludwig Kurz said he'd favor moving forward with a final design, sensing a new spirit of cooperation in the community. He said he'd defer to the emergency services providers to determine critical access issues. Also expressing {more} TOV Council Highlights/Add 3 support were Councilmembers Kevin Foley, Sybill Navas and Bob Armour. For more information, contact Nancy Sweeney at 479-2344. • --Outdoor Commercial Ski Storage The Council voted 4-3 (Johnston, Armour, Navas against} to deny first reading of an ordinance that would have allowed outdoor commercial ski storage as a conditional use in Vaii Village and Lionshead. The ordinance had been requested by Vail Associates to address compliance issues associated with VA's placement #wo years ago of outdoor ski barns next to the Gondola Building in Lionshead. The barns, which replaced wire ski racks, were found to be out of compliance by the town due to locotion changes and expanded use issues. The town's current code requires commercial ski storage in basement levels only. Other outdoor ski racks which are currently being utilized during the ski season pre-date the present code requirement. Last night, Joe Macy, manager of government affairs for Vail Associates, said the ordinance would enable any entrepreneur, including Vail Associates, to provide a convenient and necessary customer service. Macy said the storage would allow skiers to do more shopping and dining in the commercial areas, as well as Improve the efficiency and capacity of the town's bus operations. During public comment, the Council heard from five ski locker operators who said the proposed ordinance would unfairly allow Vail Associates to capture a larger share of the market, making it difficult for the other ski shop storage services to survive. Instead, the operators recommended that Vail Associates comply with the existing codes by installing commercia! ski storage underground. For mare information, contact Lauren Waterton in the Community Development Department at 479-2454. --Resolution Approving the CDOT West Vail Contract The Council voted 7-0 to approve a resolution approving a contract between the Town of Vail and the Colorado Department of Transportation for reimbursement of costs associated with completion of the West Vail roundabout project. The contract calls for reimbursement by CDOT in an amount not to exceed $3 million to be paid between the years 2002 to 2045. Due to the Tabor Amendment, Vail Town Attorney Tom Moorhead Bald the contract is subject to the availability and budgeting of funds by the Transportation Commission. For more information, contact Moorhead at 479-2107. --Discussion ,of Lodging Tax Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, appeared before the Council and asked to withdraw further consideration of a lodging tax ballot issue for the upcoming election. Johnson said results of a public opinion poll indicate it would be premature to place the issue on the November 97 ballot. Instead, Johnson said the Business Alliance Group will use the data to develop a strategy to help frame the issue for a future election. Currently, Johnson said the results indicate there's na passion surrounding the need to generate more business during the non-peak months. Johnson said the group will also work on a parallel track with Eagle County in discussion the possibility of a business improvement district from Wolcott to Vail. For more information, contact Johnson at 476-1000, ext. 3008. UPCOMING DI5CUSSION TOPICS August 2G Work Session Kurt Mulson 20 Year Anniversary Site Visit and Discussion of Pine Beetle Infestation by the U.S. Forest Service PECIDRB Review Report from Staff re: Vail Tomorrow Implementation Lionshead Update (more} TOV Council Highlights/Add 4 September 2 Work Session School District Bond Election Update Parking Discussion September 2 Evening Meeting Second Reading Ordinance # 15, re: Ski Storage Zone Code Change Proclamation #3, re: Mike. Klaser TCI Presents#ion September 9 Work Session PEC/DRB Review. Budget Workshop # # # 1 ~owr~ of vArL South Frontage Road ~, Colorado 81657 970-479-2100 ~ MEQIA ADVISORY FAX 970-479-2157 August 27, 1997 Contact: Suzanne Silvertharn, X79-2115 Comunity Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 2fi Work Session Briefs Council Members present: Armour, Navas, Johnston, Kurz and Jewett. Absent: Ford and Foley. Kl1RT MOLSON 20 YEAR ANNIVERSARY Sergeant Kurt Molson was honored for 20 years of service in the Vail Police Department. nVERViEW OF PINE BEETLE PROBLEM IN THE VAIL VALLEY Roy Mask, USFS Entomologist and Loren Kraenke, Acting District Ranger, gave the Town Council an introduction to the Pine Beetle Problem before a site visit to areas in the Valley that nave been affected by the infestation. The Mountain Pine Beetle is a common problem in lodgepole pine forests. The pine beetle bores into lodgepole pine trees carrying a fungus with it that spreads in the tree and blocks the fiow of water. This results in a Lodgepole turning a rust color and dying. An assessment of pine beetle activity in the Vail Valley which included an aerial infrared survey was jointly . funded between the Town of Vail and the U.S. Forest Service. This assessment describes~the beetle activity in the Valley, estimates potential future impacts from this infestation, and identifies actions to help reduce the problem. Mask explained that 98% of the inventoried lodgepole pine stands are at moderate to high risk far pine beetle. In 1996 the number of trees affected was approximately 819 and an update to the assessment completed within the last two weeks indicates that the number now stands at 10,217 trees. Mask concluded that Mountain Pine Beetle caused mortality could be substantial in coming years and the rate of infestation will • increase. Loren Kroenke told the Town Council that the USFS will be developing a site specific action plan and will have to complete an environmental assessment. Possible actions that could be considered include 1 }Controlled Burns, 2) Timber Cutting, 3) Pheromones 4) and/or Chemical Applications. (more} TM ~~ RECYCLED PAPER TOV Council Highlights/Add1 Todd Oppenheimer, TOV park superintendent, stated that the Town has used Pheromone Baits to limit Pine Beetle activity in the Town of Vail. However, the number of beetles in the Valley is now tda numerous for this to be an effective control on its i own.. Russ Forrest, TOV environmental planner recommended developing an educational program for residents and working with the Colorado State Forest Service to aggressively deal with in-town problem areas. Mayor Armour also asked staff to develop a list of companies that can provide assistance to local residents with pine beetle problems. The Council also offered to provide a~letter of support to the Forest Service for requesting funding for developing a specific action plan. In the next several months, the USFS will be requesting financial support from the USFS Headquarters office and will be developing a specific action plan which will be presented along with an environmental assessment at future public meetings. For more information on what you can da to protect your property from pine beetles call Todd Oppenheimer {479-2161) or Russ Forrest (479-214fi). The USFS point of contact is Dave VanNorman at 827-5715. PEC AND DRB REVIEW In response to questions from Council about two items on the August 25 Planning and Environmental Commission agenda, planning staff clarified that the addition approved for the Gasthof Gramshammer would allow eight accommodation units and one condominium, and that the conditional use approval for a wireless communications antenna at Solar Vail would be the third such antenna facility located in a third fake chimney on the property. For additional information, call Mike Mollica in the Community Development Department at 479-2144. ACTION ON REQUESTED VAIL TbMORROW ACTIONS With same two dozen Vail Tomorrow team participants in the audience, the Town Council took action on 48 items relating to affordable housing, regional cooperation, natural and built environment, building community, world-class resort and youth. The 48 actions had been requested of the Town of Vail by six Vail Tomorrow teams on August 5. Council approved or called for additional information on 44 of the 48 items and declined to implement four items, citing other organizations better suited to act on those four items. The specific actions endorsed by Council can be accessed through the Community Development Department, 479-2139. {mare} TOV Council Highlights/Add2 1998 BUDGET MODIFICATIONS PROCESS Town Manager Bob McLaurin and Finance Director Steve Thompson distributed a • schedule for Council review of proposed modifications to the 1998 Town budget, which is the second year of the TOV's first biennial (i.e., two-year) budget. The 1997 and 1998 Town budgets were adopted at the same time last year, based on a 10-year forecast of revenues and expenditures. Certain modifications to the 1998 budget are proposed at this time to reflect anticipated or proposed changes in operations. The proposed modifications include changes to the operating budgets for the Police Department, to reflect the assumption of dispatching service for western Eagle County, and the Public Works Department, to reflect a proposed conversion of certain seasonal positions to full-time positions. Council is scheduled to review the proposed Capital Projects workplanlbudget and RETT workplan/budget on September 2 and 9. Sales tax and other revenue forecasts initially made last Fall will be reviewed on September 9. The contributions budget will be determined on September 16. The proposed modifications to departmental operating budgets will be discussed on September 23 and the 1998 budget will be adopted an first reading October 21. For further information, call Steve Thompson at 479-2116, INFORMATION UPDATE Assistant Town Manager Pam Brandmeyer distributed the Town of Vail efectian . schedule. The election for four seats on the Town Council will be Tuesday, November 18. September 29 is the first day for candidates for Town Council to circulate nomination petitions and October 17 is the last day. October 17 also is the last day a person can move into a municipal election district and became a resident for purposes of voting in the election. Walk-in absentee balloting begins on November 6 and ends November 14. For further information, call Lori Aker, Acting Town Clerk at 479-2136. Town Manager Bob McLaurin announced that the Town Council will be hosting the Town Council of Whistler, B.C., Canada at a luncheon on September 16 in Vail. The meeting will be an opportunity for the governing bodies of the top two ski resort communities to exchange ideas and solutions to common problems. Far further information, call Bob McLaurin at 479-2105. COUNCIL REPORTS Sybill Navas reported that the Business Alliance Group will not pursue a lodging tax question to fund marketing efforts an the November ballot, but will approach Eagle County about creating a business improvement district in the eastern part of Eagle . County, from Wolcott east. . (more) TOV Council HighlightslAdd3 Bob Armour reported on a recent meeting of the Eagle Valley Leadership Coalition, the Chamber of Commerce fundraiser, meeting the new U.S. Forest Service District Supervisor Martha Kettelle, the success of the recent Rescue Rangers event at Ford Perk (with a commendation to Police Sergeant Ai Brown for his work organizing the . event), and TOV employee Anne Wright's open house at her new Vail Commons unit. OTHER Mayor Bab Armour expressed a desire far additional data regarding the availability of ski storage in Lianshead. Paul Johnston previously had made that request during discussion of a proposed zoning ordinance change to allow ski storage in locations other than below-grade in buildings. Town Manager Bab McLaurin agreed to gather and provide such information to Council. UPCOMING DISCUSSION TOPICS September 2 Work Session School District Bond Election Update Capital Projects -Budget RETT -Budget September 2 Town Council Proclamation #3, re: Mike Kloser TCI Presentation IGA re: seasonal housing w/school district September 9 Work Session PEC/DRB review Parking Discussion September 16 Work Session Contribution requests budget workshop Vail Commons noise from mechanical vents September 16, 1997 Town Council Parking public hearing # # # # # w MINUTES VAIL TOWN COUNCIL MEETING September 2, 1997 7:30 P. M. A regular meeting of the Vail Town Council was held on Tuesday, September 2, 1997, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT; Robert W. Armour, Mayor Sybill Navas, Mayor Pro-rem Kevin Foley Rob Ford Michael Jewett Ludwig Kurz MEMBERS ABSENT: Paul Johnston TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. As there was none, the Council moved to the second item on the agenda, that being Proclamation #3; Series of 1997, recognizing the Achievements of Mike Kloser, local bicyclist and winner of numerous awards for his bicycle racing including World Cross Country Champion, World Downhill Champion Silver Medalist, twice World Cub 2nd Overall and named as one of the top 10 racers of all time, as well as being selected to represent the athletes on the Inter rational Mountain Biking Commission. Mike also worked with Vail Associates to develop mountain biking programs and trails in the Vail and Beaver Creek mountains. Mike has recently retired from the mountain bike racing circuit after 12 years of racing. Councilmember Sybill Navas made a motion to approve Proclamation No. 3, Series of 1997, and Rob Ford seconded the motion. A vote was taken and the motion passed unanimously. Mike addressed the Council, thanking them for the recognition and also thanked his wife and family for their support aver the years. The third item of the agenda was Ordinance No. 16, Series of 1997, an ordinance Amending the Charter of the Town of Vail, to change the designated Town of Vail regular election date and to allow notification of the Sufficiency of Initiative or Referendum Petitions to be sent to the petitioner's committee by Registered Mail. Tom Moorhead, Town Attatney, presented the ordinance to the Town Council, stating this ordinance would amend the Charter to change Vail's regular municipal election date from the third Tuesday in November during odd numbered years to the first Tuesday during add numbered year. The change would coincide with the Eagle County coordinated elections. It would also allow the use of certified mail as apposed to registered mail for notification as outlined in the Charter. Mayor Armour stated this mail-in ballot would help simplify the election process, reduce confusion, save money and improve vote turn- out. After some discussion, Councilmember Foley made a motion to approve Ordinance No. 16, Series of 1997, on first reading and Councilmcmber Kurz seconded the motion. Councilmember Jewett asked if a regular election could be held by mail-in ballots. Assistant Town Manager Pam Brandmeyer stated that the plan at this time was foe add-numbered years only, unless this is changed by the Clerk and Recorder's Office in Eagle County. The question was also raised whether if this election date were approved by voters, if the Council would retain the option to hold an at-the-polls election. Assistant Town Manager Pam Brandmeyer stated she would research this. (See attached letter}. Councihnember Navas asked if the Town of Vail could choose to have awalk-in election in Vail. Assistant Town Manager Brandmeyer stated she did know the answer to this question, but would investigate it and get back to Councilmember Navas. A vote was taken and the motion passed unanimously and ordered published in full on first reading. The fourth item on the agenda was the reading of Resolution No. 16, Series of 1997, a resolution adopting an Intergovernmental Agreement between the Eagle County School Distt•ict RESOJ and the Town of Vail to secure seasonal housing far the benefit of employees. Tom Moorhead presented the ordinance to the Town Council, stating the agreement allows the town and the :. '~ housing at Timber' Ridge and Lake Cteek, along with other complexes. Councilmember Sybi11 Navas questioned why an agreement needed to be made with the school district. Larry Grafel, . Public Works Director, stated that working in conjunction with the school district offered a double advantage in securing housing, as well as offered more flexibility to the recuitment program.. Councilmember' Kurz asked if other properties became available would they be able to participate in the pt'ogram, to which Town Attot~tey Tom Moorhead answered this agreement in no way precluded the addition of other properties. Attorney Moorhead also stated the Town of Vail and the school district would independently detcrtrtine the tetxns and conditions by which these units would be offered to employees and they would be independently responsible for any costs incut7'ed in providing housing to their individual employees. Councilmember Jewett recommended the possibility of a discount for obtaining a master lease, but was advised that properly owners were not interested in being tied to a master lease and would like the flexibility of individual leases with seasonal employees. After fw-ther discussion, Councihnember Navas made a motion to approve Resolution No. 1 h, Series of 1997, and Rob Ford seconded the motion. A vote was taken and the motion passed unanimously. The fifth item on the agenda was the Town Manager's Report. Town Manager Bob McLaurin stated he had no additional comments to the report, but would be happy to answer any questions. As there was no further business, a motion was made by Rob Fot'd to adjourn the meeting and a second was made by Kevin Foley. A vote was taken and passed unanimously and the meeting was adjourned at 8:05 P.M. Respectfully submitted, Ro err W. Armour, Mayor ATTEST: C~'Z~. Lori Aker, Acting Town Clerk Muzulet pre~~arerf hp Mm_>> ~. Casiet• Y ~o~rv of vArL~ D~^e of the Town Manager 7.~uth Frontage Road Vail, Cotorada 81 b57 97D-479-21 p5/Fax 970-479-2157 MEMORANDUM T4: Vail Town Council FROM: Pamela A. Brandmeyer~ DATE: September 4, 1997 RE: Coordinated Election As a follow-up to your question about our requirement to coordinate our election with the County should we change our election date, we have been advised by Sara Fisher that we do not. Therefore, it would be possible for the Council to make a timely decision prior to our regular municipal election date to either coordinate with the County or to hold our awn at-the-polls election which the Town . ~ would then oversee. Sara also stated mail ballots produce a better turnout that an at-the-polls election. If you would Iike Sara to speak at a Council meeting in regard to coordinated versus at-the-polls elections, she would be happy to do so. PAB/aw xc: .Bab McLaurin . . ~: Suzanne Silr~erthorn ~ ~. ~ - - Tom Moorhead Lori Aker Mary Caster ~~ RECYCLED PAYER TM • 'OWN OF VAIL South Frontage Road ~l, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY September 3, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR SEPTEMBER 2 Work Session Briefs Council members present: Armour, 1=oley, Ford,~Jewett, Johnston, Kurz, Navas --School District Election Update Diane Golden of Vail and other members of a citizens committee formed to support the Eagle County School District bond election appeared before the Council to answer questions and #o request Council consideration of a resolution in support of the election issue. fn November, voters will be asked to approve a $54.9 million bond issue far new schools, improvement of . existing facilities and technology improvements. During discussion, Councilmember Sybil! Navas asked about the future of Red Sandstone Elementary School (the only public school located in Vail), which has been rumored to close from time to time. John Hefty, superintendent of schools, assured the Council there are no plans to close the school. In fact, he said it would appear enrollment this year is higher than projections. Also yesterday, Hefty acknowledged the upcoming bond election will not cover operating costs for the proposed facilities. If the bands are approved by voters, a second election for approval of operating expenses would be needed in the future. For mare information, contact the Eagle County School District at 328-6321. --1998 Capital Projects Discussion . Although no final decisions were made, the Council reviewed a list of $8.7 million in proposed capita! improvement projects for next year's budget. The list includes replacement of 8 buses for $2.1 million ($1 million wilt come from a federal grant that will be used to share B of the buses with the City of Taos, N.M.) and the first phase of a Vail Village snowmelt project that would include heating the tap deck of the Transportation Center, the central stairs leading to Slifer Plaza and from Slifer Plaza to the Covered Bridge. This fist also includes replacement of the pavers around Checkpoint Charlie and an overlay of Gore Creek Drive and Willow Bridge Road. During Council discussion, Rob Ford said he wasn't yet committed to a full-scale snowmelt project given other needs in the community, such as locals housing, while Sybill Navas suggested an emphasis on heating the parking structure's west and east stairways {as well as the central stairs} in lieu of Slifer Plaza as the first snowmelt phase. Larry Grafel, public works/transportation director, said he would explore casts associated with the expanded heated stairs project. Meanwhile, Bob McLaurin, town manager, said an initial meeting with the Vail Village Commercial Property Owners Associated indicated a willingness on the private sector's part to help fund a snowmelt project. McLaurin says he's currently exploring ways in which a cost-share program. McLaurin said a snowmelt system from the top of the Transportation Center to the top of Bridge Street would reduce the conflict of snowplow and snow removal operations in the Village, reduce the number of slip and fall claims against the town and reduce the town's dependency on manual Tabor to shovel snow by hand. Also during discussion yesterday, there was a suggestion by Navas to improve the parking structure pedestrian (more} C~ RECYCLED PAYER TOV Council HighlightslAdd 1 entrances and to paint and repair the exterior of the old town shops; Kevin Foley expressed concerns about summer construction impacts related #o the snowmelt project; and there was interest by Bob Armour and Navas to schedule the $2.6 million Vail Valley Drive street reconstruction project in 1999 rather than 2001 to make way for the new Alpine Garden Education Center. 1=or more information, contact Bob McE-aurin at 479-2105, --1998 Real Estate Transfer Tax Projects Discussion Next, the Council reviewed a list of $12.5 million in proposed projects that would be funded by the Real Estate Transfer Tax {RETT). The tax is dedicated, by ordinance, to be used solely far parks, trails and open space. About $1.4 million will be available for 1998 projects in categories such as open space acquisition; master planning; park development; Ford Park Master Plan improvement; recreation paths; trail development; and park main#enance. After reviewing the long list of needs, Council members agreed that acommunity-wide park master plan project, budgeted for $75,000 (a Vaii Tomorrow recommendation}, should be a priority for 1998. Council members also asked to see a list of recommended improvements that are tied to the 1999 World Alpine Ski Championships. In addition, Bill Wilto, a former cauncilmember, asked the Council to maintain the use of RETT in its current form {rather than earmark a portion for other uses such as housing}. After reviewing the $12 million list, Wilto said there are plenty of uses for the tax as it's currently structured. With the potential for a decline in RETT revenues in the future, Wilto said he would be disappointed to see the tax diluted far other purposes. Also during discussion Counciimember Navas suggested cleaning up the construction staging sites at Donovan and Stephens parks permanently. The Council will revisit the RETT list at its Sept. 9 work session. • --Information Update In response to community concerns about the height of the In#ernational Wing currently under construction, Andy Knudtsen of the Community Development Department, presented an update indicating the top of the building's steal is three feet below the established view corridor, which is less than the allowed height. Certification of the height by surveyors, required of all projects in the Commercial Core 1 District, is forthcoming, he said. On another matter, Knudtsen said additional research on the ventilation system at Vaii Commons is underway, Sound consultants have been on-site, a sound monitor has been installed and options and associated costs will be evaluated by the sound~counsultants. Although several neighbors have complained about the noise generated by City Market's ventilation system, the noise doesn't violate the town's sound ordinance. In response to Knudtsen's report, Councilman Michael Jewett said the town shouldn't be paying to address the issue. He said the problem lies with City Market. The Council reviewed an ordinance which was approved on first reading at the evening meeting to place two charter questions on the Nov. 18 election ballot. (See evening mee#ing briefs for details.) Councilmembers were informed that TCI Cablevision has asked to postpone its presentation previously scheduled for the Sept. 2 evening meeting on the topic of digital compression. i Other announcements yesterday: a letter is being sent to Vail Associates to ask for help in developing an inventory of the amount of ski storage in l,ionshead; the two Vail Youth Award exchange students, Alissa Ferri and Chad Sewell are back from Mt. Buller, Australia, and will appear before the Council at the Sept. 16 evening meeting to share their experiences; a representative from 5t. Moritz, Switzerland, will be in Vai! Oct. 10-23 and would like to meet with several councilmembers to explore astepped-up exchange program between Vaii and its sister city; the Vail Town Council will host lunch with a delegation from Whistler, British Columbia, an (more) TOV Council HighlightslAdd 2 Sept. 16; the next meeting of the Colorado Association of Ski Towns is Sept. 25 & 26 in Telluride; the next meeting of the Eagle County Recreation Authority (Berry Creek Fifth) is Sept. 4. --Austria Haus Construction Plan Next, councifinembers reviewed a revised construction schedule fior redevelopment~of the Austria Haus. During the #awn's approval process, the applicants had indicated construction would not occur during ski season. But now, due to a change in materials, the contractor, Shaw Construction, has proposed to construct year-round, beginning this month, with the project substantially complete by Dec. 1, 1998. During Council discussion, George Ruther, a planner in the Community Development Department, said surrounding property owners appear to favor a year-round schedule. But Councilman Paul Johnston wondered why the town would want to allow construction to occur during ski season. Speaking from experience, Johnston said he feared it would be #oo disruptive. Councilman Rob Ford, who expressed disappointment that the construction schedule was being altered, said the town needs to put teeth in enforcing whatever construction staging is agreed upon. Councilmembers then agreed to azero-tolerance level for violations, such as parking, deliveries and noise, indicating projects would be red-tagged stopped} for any such violations. At the suggestion of Councilman Ludwig Kurz, the Council asked to see the Austria Haus site plans and amonth-to-month construction schedule at the Sept. 9 work session before authorizing the town attorney to sign off on a construction agreement. Far more information, contact George Ruther in the Community Development . Department at 479-2145. --Council Reports Mayor Bob Armour welcomed those attending an incentive marketing group meeting held recently at the Marriott. He said the group is responsible for booking ahalf-billion dollars of lodging a year. --Other Kevin Foley and Paul Johnston shared positive feedback from guests who've used the technology programs at the Vai! Library. Evening Session Briefs . Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participa#ion. --Mike Kloser Recognition The Council voted 6-Q to approve a mayoral proclamation recognizing the achievements of Vail resident Mike Kloser, who recently retired from the mountain bike racing circuit after 12 years. He's been named as one of the top 10 racers of all time. Kloser, who was on hand to accept the proclamation, thanked his wife and family for their enduring support. --Ordinance to Place Charter Questions on November Ballot The Council voted 6-0 to approve first reading of an ordinance that would place two charter questions on the upcoming Nov. 18 Town of Vail municipal election ballot. The first would amend the charter to change Vail's regular municipal election date from the third Tuesday in November during odd numbered years #o the first Tuesday in November during odd numbered years. The change would coincide with the Eagle County coordinated elections. The second (more) TOV Council HighlightslAdd 3 issue would allow the use of certified mail in place of registered mail for notification as outlined in the char#er. During discussion yesterday, several Council members appeared disappointed to learn that Eagle County would likely hold elections by mail during the odd numbered years. That would mean Vail's municipal elections, too, would appear on the same mail-in ballot, Mayor Bob Armour, who first suggested the election change, said amail-in ballot would help simplify the election process, reduce confusion, save money and Improve voter turn-out. if the charter changes are approved by voters during the Nov. 18 election, Vail's next municipal election would be held Nov. 2, 1999. For details, contact Pam Brandmeyer, assistant town manager, at 479- 2113. --Intergovernmental Agreement Between the Eagle County School District and the Town of Vail for Seasonal Rental Housing The Council voted 6-0 to approve a resolution authorizing an intergovernmental agreement between the two entities. The agreement allows the town and school district to partner with one another in obtaining year-long master leases for seasonal rental housing at Timber Ridge, Lake Creek and other complexes. The housing, approximately 10 or 11 bedrooms in all, would be secured now for eventual use by town and school district employees. In response to a question from Councilmember Sybill Navas about the need fior having a master lease partner, Tom Moorhead, town attorney, said the agreement would allow greater flexibility. For example, a Town of Vail employee could end of sharing a unit with a school district employee, he said. The town and school district will independently determine the number of units necessary to assist in fulfilling housing needs for employees, Moorhead said. Each of the entities will . independently determine terms and conditions by which they'll be offered to their employees and each entity will be responsible for any costs incurred in providing housing to their individual employees. The housing agreement is the first of its kind between the town and school district as both entities look for creative ways to assist employees with their housing needs. For more information, contact Tom Moorhead at 479-2107. UPCOMING DISCUSSION TOPICS September 9 Wark Session PEC/DRB Review. Parking Discussion Capital & RETT Budgets Review Sales Tax Executive Session -Personnel Matters Aus#ria Haus Staging Plan September 16 Work Session Contribution Requests Budget Workshop Discussion, Ordinance re: Parking Fines September 76 Evening Meeting Youth Award Winners Return from Mt. Buller?? (sp) Parking Public Hearing First Reading Ordinance re: Parking Fines Second Reading, Ordinance re: Charter Amendments # # # TOWN OF VAIL 7`' " uth Frontage Road T~Colorado 81657 970-479-2100 FAX 970-4.79-2157 MEDIA ADVISORY September 10, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIIL HIGH~.iGHTS FOR SEPTEMBER 9 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston*, Kurz, Navas* "Arrived late --Parking Discussion After approving staff-recommended strategies and policies associated with operation of the parking structures, the Council reviewed three rate structure possibilities and other concepts developed by the TOV-VA Community Task Force and town staff. Most councilmembers reacted favorably to "proposal # 2" which would maintain the 90 minute free parking program and reduce--from $3 to $2--the cast of parking far the first two hours. Most councilmembers also advocated a proposal to maintain the "Park Free After Three" program (officially starting at 4:30 since cars entering at 3 would receive credit for the first 90 minutes} and expressed support for retention of the gold, blue and debit card programs, as well as maintaining free parking at Fard Park. There was also support for introducing the soccer field lot as a new use, aprivately- operated valet parking lot. Noting that it's probably too late to implement this year, Councilmembers asked the merchant groups to explore the passibility of a merchant validation program for the 1998-99 season. Also yesterday, Council reaction was mixed to the suggestion of a $1 or $2 flat fee for summer parking. The discussions will resume at the Sept..16 evening meetirig for additional public comment. About 16 people, mostly business owners and members of the Community Task Force, attended yesterday's meeting. Individual comments included: a suggestion to charge $1 to park for up to two hours (with only 60 minutes of free parking}; a question about the amount of revenue needed to cover the cost of parking operations; a suggestion that Vail Associates offer public parking, at its North Day andlor West Day employee lots in Lionshead during peak periods; the need to retain the 90 minute free parking program to assist users of the Public Library and Dobson !ce Arena; the need to retain the blue pass program; the need to make Vail as accessible as possible to combat downvalley competition; concerns about equity and implementation of a merchant validation program; and a suggestion to test-market a merchant validation program. Also yesterday, Councilman Michael Jewett floated his own proposal, suggesting a flat fee of $10 from 5 a.m. to 9 ~ a.m.; a fee of $5 from 11 a.m. to 3 p.m. and a $2 fee from 3 p.m. to 6 a.m. For more information, contact Larry Grafel, public works/transportation director, at 479-2173. --Capital Projects Budget The Council reviewed the proposed 9998 capital budget and tentatively agreed to move forward with installation of a snowmelt system for: the top deck of the Vail Transportation Center Plaza; the center, east and west stairways of the Village Parking Structure; and Seibert Circle. Councilmembers decided NOT to heat Slifer Plaza or the walkway along East Meadow Drive near the Austria Haus, although streetscape improvements for those areas are included in the plan. The adjustments made by Council yesterday (in addition to a list of other capital projects} (more) ~~ RL'CYCLEPPAYER TOV Council HighlightslAdd 1 frees up about $390,000 from the $6.7 million capital budget next year, That prompted a suggestion by Councilmembers Rob Ford and .Michael Jewe#t to beef-up the housing budget for 1998, which currently stands at $30,000. Councilmembers then asked Andy Knudtsen, senior housing policy planner, to prepare some cost estimates and formulas for the 1998 work program, which includes completion of the Red Sandstone development in partnership with the water district; development of the "town manager's lots"; and redevelopment of the Arosa "A- frame" property. Knudtsen is currently drafting a housing strategic plan which will help guide the town's future. housing programs. The plan will be presented for public comment later this fall. Councilman Paul Johnston said the strategic plan will be especially useful in determining the Town of Vail's role with respect to housing. Also yesterday, Jim Lamont of the East Village Homeowners Association suggested retaining a streetscape project planned for West Meadow Drive that had been dropped from the capital improvements list. For more information, contact Larry Grafel, public worksltransportation director, at 479-2173. --Austria Haus Construction Staging The Council voted 6-1 (Johnston against) to direct the staff and developers of the Austria Haus to work cooperatively in drafting a construction scheduling and staging agreement that would permit the redevelopment of the Austria Haus to occur during the 1997198 winter ski season. The vote occurred after a presentation by the contractor and developer in which issues such as truck access, traffic control, parking, pedestrian safety, work hours, dust and noise control, snow removal and other topics were addressed. The schedule calls for construction to begin this month with the building substantially complete by December 1998. If the con#ractor doesn't comply wi#h the agreement, the project will be red-tagged. Councilman Rob Ford said similar construction schedules shculd be included as part of the approval process for Special Development Districts, while Mayor Bob Armour said the construction staging plans reviewed at Tuesday's meeting could become a standard for all future projects. For more information, contact Larry Grafel, public worksltransportation director, at 479-2173. --Information Update Council members received a packet of the contribution requests for the 1998 budget. The requests will be discussed at the Sept. 16 work session. Announcements included the following: councilmembers were invited to attend a follow-up design charette for,the Lionshead.Master Planning process.on Sept. 13; the grand opening of the temporary skate park in Lionshead will be Sept. 13; Trees for Vaii is Sept. 13; the Vail Tomorrow Building Community Team proposes the first "community chat" with elected officials to occur at 4:30 p.m. Friday, Oct. 17 at the Hubcap Brewery; plans for completion of the lower bench of Ford Park 6y the Alpine Garden Foundation will be presented to Council at the Sept. 23 work session; lunch with Whistler's elected officials will take place on Sept. 16; and another meeting on pine beetles will be held Thursday. --Council Reports Paul Johnston gave an update on the most recent meeting of the Eagle County Recreation Authority. The group continues #o explore a partnership with the school district regarding master planning of the two properties. Johnston said the group is interested in the possibili#y of expanding its partnership with other entities such as Vail Associates and Bachelor Gulch. Kevin Foley reported on a Vail Recreation Diskrict meeting, an upcoming joint meeting of the Vail Village and Lionshead merchant associations, and indicated the Ar# in Public Places Board meets later this week to review design submittals for Seibert Circle. Foley also said the Eagle Country Regional Transportation Authority is researching the possibility of developing a parcel of (more) TOV Council HighlightslAdd 2 land fvr a combined facilities use by Eagle County, Beaver Creek Resort Co. and the Town of Avon. On a related note, Paul Johnston suggested the town explore the concept of expanding . regional service by adding an express bus from Dotsero to Vail. --Other Councilman Kevin Foley asked that information on staffing and budgeting comparisons for Vail and other area ski resorts be placed in the Council packets for the next meeting. UPCOMING DISCUSSION TOPICS Sept. 76 Work Session Contribution Requests RETT Budget Discussion Ordinance #17, re: Parking Fines Sept. 16 Evening Meeting Youth Award Winners Return from Mt. Buller Parking Program Pubiic Hearing First Reading Ordinance #17 re: Parking Fines Second Reading Ordinance #16, Charter Amendments Sept. 23 Work Session PECIDRB Review Lionshead Master Pian Stage 3 Parking Ford Park Aipine Rock Garden Discussion Sept. 30 (No Meeting) # # # 'OWN OF PAIL Q,~ ~ of the Town Manager 7 th Frontage Road Yail, Colorado 81657 970-479-2105/Fax 970-479-2157 MEMORANDUM TO: Vail Town Council ~, FROM: Pamela A. Brandmeyer~?"' DATE: September 4, 1997 RE: Coordinated Election As a follow-up to your question about our requirement to coordinate our election with the County should we change our election date, we have been advised by Sara Fisher that we do not. Therefore, it would be possible for the Council to make a timely decision prior to our regular municipal election • date to either coordinate with the County or to hold our own at-the-polls election which the Town would then oversee. Sara also stated mail ballots produce a better turnout that an at-the-polls election. If you would like Sara to speak at a Council meeting in regard to coordinated versus at-the-polls elections, she would be happy to da so. PAB/aw xc: Bob McLaurin Suzanrie Silverthorn Tom Moorhead Lorl Aker / Mary Caster / TM ~~a RECYCLED PAYER MINUTES VAIL TOWN COUNCIL MEETING TUESDAY, SEPTEMBER 1 h, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, September 16, 1997, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT MEMBERS ABSENT TOWN OFFICIALS PRESENT: Bob Armour, Mayor Sybill Navas, Mayor Pro-tem Rob Ford Michael Jewett Kevin Foley Paul Johnston Ludwig Kurz Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney First item on the agenda was Citizen Participation. Eileen Connors addressed the Council regarding the letter She submitted to the Town and Vail Associates expressing her discontent with Vail's environmental health issues in the Town. She stated her concerns have gone unanswered for four years and felt it was necessary to air her views over the Internet. She felt Vail had tried to get by with Low level environmental actions-refusing to change cleaning chemical products, use of paper products, etc. The proposed Category III was also an issue, stating the Town could not consider itself cnvit'onmentally sensitive by allowing this to happen. Ms. Connors stated her Wcbsitc would state what the town has not done for 4 years. Copies of Ms. Connors letter have been sent to the local papers as well as the media. The second item on the agenda was the consent agenda approving the Minutes from the August 5 and 19, 1997, Council meetings. Councilmember Navas made a motion to approve the minutes with an addition to the August 19, 1997, minutes and Councilmember Jewett seconded the motion. A vote was taken and the motion passed unanimously. The third item on the agenda was an overview of the Vail Youth Award recipients' trip to Mt. Buller, Australia. Assistant Town Manager, Pam Brandmeyea•, introduced Alissa Fen-i and Chad Scwcll, winners of the award, to the Council. Chad and Alissa gave overviews of their trip, stating they both felt it was an outstanding experience and they had made some life-long friendships and had improved their leadership skills and independency. Mayor Armour thanked Chad and Alissa for coming in and congratulated them again on their award. The fourth item on the agenda was the Public Parking Hea~•ing, Larry Grafel, Public Works Director, addressed the Council, giving an overview of the recommended rates, strategy and politics. Grafel stated this was not a decision making night -only information gathering. Some of the options being looked at were retention of the 90 minute free parking program, a reduction of the cost to park for 90 minutes to 2 hours (from $3 to $2); an increase in hourly parking rates beginning at the 2 hour mark; retention of the Park Free After Three program; continuation of the gold card, blue pass and debit cards; retention of Ford Park as a "free" lot; and consideration of use of the soccer field as a valet parking lot. Much discussion followed regarding the structure of parking fees. The Council expressed interest in looking at a flat rate proposed by Stan Cope, a member of the Town of Vail-Vail Associates Community Task Force. His proposal included a fee of $2 for up to 3 hours; $5 far 3 to S hours; $K for 5 to 7 hours, $11 for S to 11 hours, and $14 for 11 or more hours. Mike Rose, Transportation Director, gave breakdowns of parking fees collected for the 1996-1997 parking season. Chris Anderson, Finance and Budget Manager, reviewed parking pass fees and procedures for the two parking structures. Councilmember Jewett made a motion to run the numbers for the period of time the Free After Three program was in effect, to compare the numbers to the fees proposed to Cope's configuration. Councilmember Navas seconded the motion. A vote was taken and the motion passed 4-l, Mayor Arrriour voting? against, stating that he felt Stan Cope's numbers were close enough for a comparison. Blue passes, gold passes and debit card rates were recommended to stay the same as last year, with restrictions on the Village parking sttuctut•e, as well. as setting limits on purchases. Refunds would be cat~•icd over to the following season. Ron Riley, local restauranteur, expressed his support of the soccer field being used for valet parking, as well as supporting the charge of $1 per day for summer parking. Riley felt the Free After Three program had definitely helped keep people in the village this past winter and encouraged implementing it again this season. Debra Warren, Mountain Valet, stated she presently ran a valet service out of Beaver Creek and was interested in the soccer field being designated for valet parking. Joe Macy, representing Vail Associates, voiced his concern regarding the closure of the soccer field to employee parking, as this was one of the major reasons employees are going down valley. Mayor Armour inquired about excess revenues collected from the parking structure being applied to the debt service. Steve Thompson, Finance Director, stated these funds would go into the fund balance. Summer parking charges were discussed . Councilmember Michael Jewett stated his disapproval of prior councils' payment structure for the parking structure, keeping the payments low during their term of office, having the payments escalate after their term had expired. There was discussion regarding security in structures, lighting, hostess program, car-pooling, ticketing for taking up more than one space. Larry Grafel stated his department would like a decision from the Town Council regarding parking rates at next week's meeting . The hfth item on the agenda was the first reading of Ordinance 17, Series of 1997, an ordinance amending section 10.08.130 Town Attorney, Tom Moorhead, presented the ordinance to Council, stating there were two new violations being added to the code, those being one for parking illegally in the Village core and Lionshead, which provides a reasonable basis for a penalty assessment higher than the $ l6 charged. Moorhead stated that parking was being done in a manner that interfered with street maintenance and snow removal. He felt that there was reasonable justification for higher rates. Moorhead stated that the Town Manager andlor Chief of Poiicc had the authority to declat'e an emergency and allow parking an the street where not primarily allowed. In the past, decisions had been made but no there was no justification in the town code. This ordinance would give that authority. Chief of Police Greg Morrison and .Municipal Judge Buck Allen were present to answer any questions. Councilmember Navas questioned Tom Moorhead on the possibility of ticketing cars in the parking structure that took up two places. Moorhead stated it was very difficult to determine who started the cycle of improperly utilizing the markers to know to whom to issue the ticket. Judge Allen stated as winter went on, more dirt and debris appears on the floor of the structure, making it difficult to sec the markings. Navas then made a motion to approve Ordinance No. 17, Series of 1997, an first reading. The motion was seconded by Councilmember Jewett and the motion passed . unanimously, 5-0. The ordinance was ordered published in full on first reading. The sixth item on the agenda was the second reading of Ordinance 16, 1997, an ordinance amending the Chatter of the Town of Vail, changing the designated Town of Vail regular municipal election date and allowing notification of the sufficiency of initiative or referendum petitions to be sent to the petitioner's committee by certified mail. Tom Moorhead presented the Ordinance to the Council, stating that this would coordinate with county elections, remove confusion over dates, changing Vail's regular municipal election date from the third Tuesday in November during add numbered years to the first Tuesday in November during odd numbered years. The change would coincide with Eagle County coordinated elections. The second issue would allow for the use of certified mail in place of registered mail for notification as outlined in the charter. Town Attorney stated that an additional sentence be added to the ordinance, allowing the Town Council to determine whether an election be held with the Eagle County coordinated election or as the Town of Vail's own at-the-polls election. Councilmember Jewett made a motion to approve Ordinance No. 1 h, Series of 1997, on second reading, with the inclusion of the sentence regarding the determination of Vaii's election location. Councilmember Rob Ford seconded the motion. A vote was taken and the motion passed unanimously 5-0. Assistant Town Manager Brandmcyer stated that Pro-con statements regarding the two charter questions . wet'e due in the Town Clerk's office prior to October 3, 1997, for this year's municipal election. The seventh item on the agenda was an appeal to Town Council denying the Frederick driveway grade variance. George Ruther, Town planner, presented the appeal to Council, giving the background information in the request for the appeal. Ruther statcd the Town of Vail Public Works Department had approved an unheated driveway grade of 8%, after a site plan and topographic survey had been submitted by the applicant and a site visit to the applicant's property had been made. After an inspection of the f Wished driveway grade was completed by Public Works in August, the inspection concluded that the finished driveway grade was determined to have exceeded the allowed maximum grade of 12%, by 5.8%. This was believed to be due to the applicant choosing to reduce the depth of the excavation for the garage. . The applicant, Dan Frederick, appeared before the Planning and Environmental Commission on September 8, 1997, requesting a driveway variance for his residence. The request was denied by the Planning and Environmental Commission, stating the granting of the variance would result in a grant of special privilege and would be detrimental to the public health, safety and welfare of the community. Gcorgc Ruther stated the staff's recommendation was to uphold the PEC decision. Gcorgc Ruther statcd that Don Eaton, a neighbor across the street from the Frederick residence, called and stated that he supported the variance, ,stating that Dan had done a good job of constructing his home. The applicant, Dan Frederick, addressed the Council, stating that a lot of things had happened during his constt•uction and apologized for this problem. He stated that many factors were involved and he now realized he should have sought town approval before constructing the driveway. Frederick stated he knew the driveway was not according to his originally approved plans. Discussion followed regarding the extent of the grading of the driveway. Gouncilmembet• Rob Ford made a motion to uphold the decision of the Planning and Environmental Commission decision denying the Frederick driveway grade variance request and Kevin Foley seconded the motion. Town Attorney Moorhead asked if the motion was to include the staff recommendation as sot forth in page 3 section 6 of the staff memorandum to the Town Council. Councilmemher Ford agreed, and restated his motion incorporating the proposed findings. Councilmemher Navas asked the applicant if he had received two variances for that property in the past, one in relation to GRFA and one pe~~taining to setback. The applicant indicated that he had. Councilmemher Navas then stated this was a dangerous situation and she did not see where the applicant should be given any further consideration. Councilmemher Foley stated that he agreed with Councilmemher Navas, also stating that he felt the applicant should have tried to alleviate this problem early on in the process. A vote was taken on the motion and the vote was unanimous, 5-0, to uphold the Planning and Environmental Commission's decision denying the variance request. The eighth item on the agenda was the Town Manager Report - a comment was made by Council that they were glad to see the popcorn leases resolved. As there was no further business, Councilmemher Rob Ford made a motion to adjourn. Councilmemher Michael Jewett seconded the motion. A vote was taken and the motion passed unanimously. Mayor Armour reminded Council of Octobet-fest and Vail Tomorrow events over the weekend. Meeting adjourned at 9:55 p.m. Respect ly submitted, . ~. ~-- Rob~tt W. Armour Mayor Attest: sU? ~~C~e~:..•, Dt3~ Town Clerk I~ofi: ~ K~~y G~c,l',n~ TOWS OF PAIL outh Frontage Road 1, Colorado 81657 970-479-210a FAX 970-479-2157 MEDIA ADVISORY September 17, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS iFOR SEPTEMBER 1G Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Navas --Lunch with the Whistler, British Columbia, Delegation Vail Mayor Bob Armour and Hugh O'Reilly, mayor of Whistler, exchanged introductory remarks, after which the 21 participants (including councilmembers from each community and corresponding departmen# directors) discussed the following topics: resort sustainability, affordable employee housing and funding mechanisms, parking, regional and internal transportation systems, streamwalks, skateboard parks, and conflict of interest standards, to name a few. Soth parties were conclusive in acknowledging tha# although they are a thousand miles a part, they are intimately tied to each other through common interests, issues and problems. --1998 Capital Projects & Sales Tax Projections The Council reviewed a list of the proposed capital projects for 1998 which includes a $300,000 set-aside for locals housing in place of heating Slifer Plaza. Also, the Council agreed with a recommendation by Steve Thompson, finance director, to increase the 1998 sales tax collection projection to 3.5 percent, up from 2.5 percent. The recommendation is based on an analysis by Thompson.which shows an average sales tax growth of over 4 percent per year over the last seven .years. The analysis also shows flattening growth trends in the town's largest sectors: Vail Village, retail and winter. For a copy of the analysis, contact the Community Information Office at 479-2115. --Contribution Requests The Council approved the foilowing contribution requests for the 19$8 budget in the categories of cultural, economic, educational, health and human services and recreation: Colorado Ski Museum, 120 parking debits; Bravo! Colorado, $28,500; Chamber of Commerce, $6,000; Vail Associates cloud seeding, $3,000; Vaii Mountain Rescue, $2,000; Vail Valley Foundation, $72,500; Learning Tree, $500; Turn it Up Vail, $5,000; Minturn Volunteer Firefighters Assn., 60 parking debits; Jimmie Heuga Center, 70 parking debits; Rotary Club, blue parking pass; and Ski Club Vail, 4 days of ice time. Contractual arrangements also were approved for the following: Vail Valley Community Television, $45,000; regional bus contribution (amount to be determined); Vail Valley Foundation, $112,000; and the Vail Valley Tourism & Convention Bureau, $428,500. In addition, the Council approved a contribution of $10,000 to the Vail Alpine Garden Foundation to be placed in escrow. During discussion, councilmembers spent the bulk of their time debating the Vail Associates cloud seeding request and the future status of the Vail Valley Marketing Board. As for cloud seeding, it took more than four tries to break a 3-3 deadlock to approve a motion to contribute $3,000 to the $100,000-plus program, with councilmembers (more) ~~ RECYCLED PAPER Council Highlights/Add 1 Johnston and Armour favoring a higher contribution, while Councilmembers Navas, f=ord and Foley favored zero funding. As for the Marketing Board funding--which is yet to be decided by the town for 1998-- Councilmembers heard a request from Kaye Ferry of the Vail Village Merchants Association requesting that a portion of'the $300,000-plus business license fee revenues be withheld from the Marketing Board and instead used for Vail-based promotions proposed in a letter to Council by the Village Merchants Association. During discussion, Ferry said the group was simply returning to the Council after being told a year ago the issue would be reconsidered along with a directive to the Vail Valley Marketing Board to find a permanent funding source. While Councilmembers Armour and Navas indicated positive movement by the Vaii Valley Marketing Board, Councilman Rob Ford said he'd had a change of heart and was willing to consider shifting a portion of the business license fees as the Village Merchants have requested. After hearing additional discussion from the audience, pro and con, the matter was scheduled for additional discussion at the Oc#. 7 work session. For a copy of Kaye Ferry's letter, please contact the Community Information Office at 479-2118. --Discussion of Ordinance No. 17 in preparation for the evening meeting, the Council heard an overview of an ordinance that will allow parking fines to be increased in Vail Village and Lionshead, Please see evening meeting briefs for details. --Schedule for the Locals Housing Strategic Plan Andy Knudtsen, senior housing policy planner, provided an outline of a process to review and adopt a locals housing strategic plan. The schedule, as approved yesterday by the Council, includes a work session with the Council on Sept. 23 to review and approve overarching. objectives; work sessions and review by the Planning Environmental Commission in October; and final adoption by the Council in November. The plan will serve three objectives, Knudtsen said: 1 } to identify the multiple resources available within the community and how they can be combined in ways that will be effective; 2) to provide a framework for decision-making, which can be used by developers, community members and elected officials; and 3) to establish a set of tools to use for implementation. --Information.Update Tom Moorhead, town attorney, provided an update on the Booth Falls rock fall mitigation project, He said a joint work session between the Council and the Planning and Environmental Commission would be scheduled Oct. 7 to review the proposed design to allow construction to proceed as quickly as possible. In response to a question posed by Pam Brandmeyer, assistant town manager, the Council agreed to hear appeals of Planning and Environmental Commission decisions at afternoon work sessions rather than the evening meetings to increase staff efficiencies. Greg Morrison, police chief, presented an update on the status of Vail's animal control services, currently provided by Eagle County. The $26,000 contract provides for 600 patrols in Vail each year; however, records show only 75 patrols have occurred in Vail, thus far. Morrison said the county will consider providing Vail with a rebate because of the lower-than-agreed-upon service levels. Meanwhile, Morrison said the county is interested in returning animal control services to the town. However, Morrison said the transition may prove to be difficult for 1998. He suggested the transition take place in '1999 if the town decides to provide the service internally, For more information, contact Morrison at 479-2209. (more) Counci! HighlightslAdd 2 --Council Reports • Council members reported an their recent participation at Trees for Vail, the skate park opening, the pine beetle meeting and a Lionshead redevelopment meeting. --Other Councilman Kevin Foley inquired about an information request he'd made regarding approval of an awning at Singletrack Sports. Foley also inquired about the opening ofi the daycare center at Vail Commons. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Navas --Citizen Participation Eileen Connors, a local environmental activist, appeared before the Council and complained that her viewpoint regarding environmental deficiencies have been censured by the community. A letter outlining her complaints has been distributed to the Vail Town Council and is available for public distribution. For a copy of the letter, contact the Community Information Office at 479- 2115. --Overview of Vail Youth Award Recipients The Council heard from Chad Sewell, a senior at Battle Mountain High School, and Aiissa Ferri, . a senior at Vail Mountain School, regarding their recent student exchange experiences in Mt. . Buller, Australia. Both said the trip was rewarding and that life-long friendships were made. --Public Parking Hearing As the parking proposal for the 1997-98 season begins to take shape, Larry Grafel, public worksltransportation director, presented an overview of the possibilities. They include: retention of the 90 minute free parking program; a reduction of the cost to park from 90 minutes to 2 hours (from $3 to $2); an increase in hourly parking rates beginning at the 2 hour mark;.retention of the Park Free After Three program (kicking in at 4:30 following the first free 90 minutes); continuation of the gold card, blue pass and debit cards; retention of Ford Park as a "free" lot; and~use of the soccer field lot as a valet parking lot. In addition to asking for more revenue . forecasts based on a series of parking rate scenarios, several Councilmembers said they were intrigued by a flat rate proposal offered by. Stan Cape, a member of the TOV-VA Community Task Farce. Cope has proposed a fee of $2 for up to 3 hours; $5 far 3 to 5 hours; $8 for 5 to 7 hours; $11 for 8 to 11 hours; and $14 far 11 or more hours. During citizen discussion, Ron Rlley, a Vail businessman, said he was especially supportive of helping to make a valet parking program work successfully in Vail He also advocated giving a $1 summer parking rate a try and insisted the town create measuremenks to monitor the success of the Free After 3 program. Also yesterday, Joe Macy of Vail Associates, expressed apprehension about using the soccer field lot for valet parking. He said the lot, traditionally used by employees, would be hard to replace elsewhere. The Council will be asked to finalize a program at its Sept. 23 work session. For a copy of the in#armation packet, call 479-21'15. --Ordinance No. 17, Parking Violations The Council voted 5-0 to approve an ordinance on first reading that creates atwo-tiered system for parking violations. The ordinance enables parking fines higher than $16 to be levied by those who are ticketed within Vail Village and the Lionshead commercial core areas. Also, the ordinance allows #ar stiffer fines for those who obstruct the removal of snow on town streets and authorizes the police chief andlor town manager to declare an emergency to allow parking on designated streets that are otherwise prohibited (such as the Frontage Road when (more) Council HighlightslAdd 3 the parking strut#ures are full}. For mare information, contact Tom Moorhead, town attorney, at 479-21 D7. --Ordinance No. 16, Charter Amendment Election The Council voted 5-0 on second reading to authorize the placement of two charter election questions on the Nov. 18 Town of Vail municipal election ballot. The first would amend the charter ko change Veil's regular municipal election date from the third Tuesday in November during odd numbered years to the first Tuesday in November during odd numbered years. The change would coincide with Eagle County coordinated elections. The second issue would allow the use of certified mail in place of registered mail for no#ification as outliried in the charter. Citizens will have an opportunity to submit comments, pro and con, regarding the two charter questions by Oct. 3. The comments will then be mailed to registered voters prior to the election. For details, contact Lori Aker, acting town clerk, at 479-2136. --Driveway Grade Variance Appeal The Council voted 5-0 to uphold a decision by the Planning and Environmental Commission to deny a driveway grade variance request far a residence currently under construction at 284Q Basingdale in the Intermountain neighborhood. The applicant, Dan Frederick, was found to have constructed the driveway 5,8% aver the maximum allowed heated driveway grade of 12%. In agreeing with the PEC's decision, the Council found that the granting of a variance would result in a grant of special privilege and that the variance would be detrimental to the community's public health, safety and welfare. --Town Manager Report In reviewing the town manager's report, Councilmembers said they were pleased to see that the popcorn wagon (eases have now been resolved. UPCOMING pISCUSSIpN TOPICS Sept. 23 Work Session PEC/DRB Review Lionshead Master Plan Stage 3 Parking Ford Park Alpine Rock Garden Public Worms Budget Housing Strategic Plan Overview Sept. 30 No Meeting Oct. 7 Work Session DRB Review Budget Review Business License Fee Discussion . Booth Falls Rock Fall Mitigation Pine Beetle Update Oct. 7 Evening Meeting TCI Presentation First Reading, Ordinance #18 re: 1999 World Alpine Ski Championships Second Reading, Ordinance # 17 re: Parking Fines # # # MINUTES . VAIL TOWN COUNCIL MEETING TUESDAY, OCTOBER 7, 1997 7:30 P.M. The regular meeting of the Vail Town Council was held on Tuesday, October 7, 1997, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. MEMBERS PRESENT: Bob Armour, Mayor Sybill Navas, Mayor Pro-Tem Rob Ford Michael Jewett Paul Johnston I-udwig Kurz MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Kevin Foley Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Jeff Bowen, representing Trees for Vail, thanked the Council and the Town of Vail for their support for the Trees For Vail program over last 6 years. Mr. Bowen stated that this year's planting resulted in 100 large trees being planted in 3 hrs 45 min in the Booth Falls area. Bowen acknowledged staff members Mike Mollica and Todd Oppenheimer for their key roles in the success of this program. Carol Duddy, local realtor, asked the Council not to complete their discussions on GRFA (gross residential floor area). She suggested directing the staff to continue discussions regarding new construction. Duddy felt a problem with illegal units may continue if discussions were not continued and the same problem would exist. Mayor Armour stated the council had decided not to pursue this matter any further, and thanked Ms, Duddy for her concern. Julie Chapman, a resident in East Vail, addressed the council in relation to adding an additional bus in the village that would depart after 2:30 a.m. She stated that an additional bus had been added to the West Vail_Intermountain area last season. Town Manager McLaurin stated he would research the cost of adding an additional run far this increased service. Eileen Connors, addressed the Council again on environmental issues, criticizing the Town for not making process wi#h a solid waste plan. She stated the Town was approaching a crisis stage on the recycling issues, stating the land fill was overused and approaching capacity. She also expressed her frustration in the Town's and Vail Associates' lack of support in cooperating in airing her concerns on the local media regarding the environment and Category III. Josef Staufer, Iocai Vail businessman, spoke in support of the Vail Village Merchants Association The second item on the agenda was the consent agenda approving the Minutes from the September 2 and 16, 1997, Council meetings and Ordinance No. 17, Series of 1997, second reading of an Ordinance to Amend Section 10.08.010, Parking to Obstruct Traffic, and to Enact Section 10.08.130, Parking Emergency, of the Municipal Code of the Town of Vail, Colorado. Assistant Town Manager Pam Brandmeyer advised the council that Ordinance No. 17, Series of 1997, had been pulled #rom the agenda for additional work and would be heard at the October 21, 1977, evening mee#ing. Councilmember Johnston made a motion to approve the September 2 and 16, 1997, minutes and Councilmember Navas seconded the motion. A vote was taken and the motion passed unanimously. regarding redirecting a portion of the business license fees to be used for Vail-specific projects, as opposed to spreading the money valley wide. He suggested the Council match all down valley funds raised far marketing. He also was concerned about a petition being circulated out of the Vail Tomorrow conference supporting regional marketing, as he was not sure this was the feeking of the entire Vail marketing community. The third item on the agenda was Ordinance Na. 18, Series of 1997, first reading of an ordinance Approving the General Planning Document far the 1999 World Alpine Ski Championships, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Decor, and Other Temporary Improvements for the World Alpine Ski Championships of 1999. Assistant Town Manager Brandmeyer presented the ordinance to the council, stating that a similar ordinance had been inacted prior to the 1989 Ghampionships, stating the ordinance would provide for many unusual special events requests of this magnitude. Councilmember Sybiil Navas made a motion to approve Ordinance Mo. 18, Series of 1997, and Councilmember Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously and was ordered published in full on first reading. . ~, w The fourth item on the agenda was the first reading of Ordinance No. 19, Series of 1997, an ordinance amending Section 18.52.1608.(7} Exemptions, under Off-Street Parking and Loading, of the Town of Vail Code. Town Manager McLaurin presented the ordinance to the council, stating that the main purpose of this action was two-fold: to assure the Town of collecting the pay-in-lieu fees owed to the town, and to allow the merchant time and a financial tool with which to pay the amount due. McLaurin stated the deed of trust gave the town an avenue of assurance in collecting these fees. Glen Heelan, representing the Vall Village Club, addressed the council expressing his opposition to such an ordinance. Heelan stated the deed of trust was too stringent and would discourage future development and limit business opportunities in Vail. He stated this was a short term decision that would have long term implications an the town. Heelan stated this may affect a property owner's ability to sell his property. Councilmember Rob Ford stated the Town Council was volunteering to act as a bank to help people that have to sign personal guarantees or deeds of trust. Ford stated this does not release the business owner from the debt, stating he did not feel the town should do anything different than a bank would do for money owed. Ford stated the Town has lost money in the past, and this program would be the same as lending money just like a bank. Mr. Heelan stated he felt this would deter business growth by putting a heavy burden on personal development. There was much discussion following regarding the town's position on the collection of pay-in- lieu fees. Town Manager Bob McLaurin stated the council could table the ordinance until Town Attorney Tom Moorhead was back or Council could pass it on first reading and get Moorhead's input prior to second reading. Town Manager McLaurin stated he felt the Town needed to take a stronger position on guarantees and it was not his preference to be in the banking business. McLaurin stated the town needs to be more responsible than it has in the past. Mr. Heelan posed several scenarios relating to businesses requesting construction loans, moving their business out of the building or out of the area, making it difficult far the landlord or the lessee to acquire financing. Councilmember Michael Jewett stated the ordinance said nothing about prepayment penalties and felt this should be included in the verbiage. Councilmember Jewett then made a motion to table Ordinance No. 19, Series of 1997, until Town Attorney Moorhead had a chance to review the Council's and the public's input and revise the ordinance. Councilmember Rob Ford seconded the motion. A vote was taken and the motion passed 4 -2, Paul Johnston and Ludwig Kurz opposing, feeling that the issue could be resolved between first and second reading. The fifth item on the agenda was a TCI information update. Fred Lutz, from TCI, gave an overview regarding a proposal to modify TCI's agreement with the town. The plan currently proposed is to build out its cable plant from 270 megahertz to 400 megahertz. The original agreement was to build out to 500 megahertz. The current franchise calls for a complete build out of the cable system with fiber optic cable providing up to 78 analog channels to be completed by January 1998. Council requested a list of channels that would be available as well as a . customer rate sheet. The Council has also hired an independent consulting firm to evaluate TCI's current proposal and will report back to the Council to review their findings. The sixth item on the agenda was the Town Manager Report. Town Manager McLaurin stated that per his report, the West Vail Roundabout should be completed by October 17th. The potential of a bonus is a possibility, with the completion being done on time. The Council concurred with McLaurin that the contractor has done a very good job on the overall project. As there was no further business, the meeting was adjourned at 9:10 P.M. ATTEST: ~ ~ C ~~ Lori Aker Acting Tawn Clerk (Minutes taken by Mary Casten Fiespe Ily submi ; o ert W. Armour „",u~uputnrrrry,...,,.,.,, Mayor ~~.~a~~~"~~ OF ; ~. .:, ,, ~~ s~~~, i~ ~!sv,~ ~CORA~o i. • • u MINUTES VAIL TOWN COUNCIL MEETING TUESDAY, OCTOBER 21, 1997 7:30 P.M. The regular meeting of the Vail Town Council was held on Tuesday, October 21, 1997, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. MEMBERS PRESENT: Sybi11 Navas, Mayor Pro-Tem Rob Ford Michael Jewett Paul Johnston Kevin Foley Ludwig Kurz MEMBERS ABSENT: TOWN OFFICIALS PRESENT Bob Armour, Mayor Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item an the agenda was Citizen Participation. Jim Lamont, representing the East Village Homeowner's Association, stated they are in favor of the concept of valet parking. However, he expressed that neighborhood property owners have concerns regarding the ability to change or broaden the pickup and drop off areas. Jim urged the Town Council to include a provision in the management agreement to have "bailout" procedures if the valet parking doesn't work and to continue to work on it. Eileen Connors, a resident of Vail, addressed the Council again on environmental issues. She stated she was in front of Council before and has not received any phone calls or response from the Council regarding her concerns. She criticized the Council for not taking a stronger stance on environmental issues. The second item on the agenda was the consent agenda to approve two items. The first is the appointment of the election judges for the Regular Municipal Election to be held Tuesday, November 18, 1997. The appointees as judges are Karen Morter, Jeanne Tllkmeier, Holiday M. Cofe and Mary Jo Allen. The next item on the consent agenda was to approve Ordinance No. 18, Series of 1997, second reading of an ordinance Approving the General Planning Document for the 1999 World Alpine Ski Championships, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Decor, and Other Temporary improvements far the World Alpine Ski Championships of 1999. Councilmember Rob Ford made a motion to approve both items and the motion was seconded by Councilmember Paul Johnston. A vote was taken and the motion passed unanimously, 6-0. The third item on the agenda was a presentation of the Eagle County Land Use Regulations for the Town Council's information and feedback. Keith Montag, Director of Community Development for Eagle County and Ellie Caryl, Senior Planner for Eagle County, made the presentation. Keith explained the background of the Revised Land Use Regulations and stated he wanted the Council to review and become familiar with the Eagle County Land Use Regulations and give Eagle County feedback on the regulations. He stated that the comment deadline date is November 7, 1997. Keith gave an overview of the contents of the Eagle County Land Use Regulations. Ellie Caryl explained the time line and next steps for the review process. She stated that the County is in the review process of the second draft of the Eagle County Land Use Regulations. After the November 7, 1997 comment deadline, the task force will meet in December, prepare a final draft and make a presentation to the Board of County Commissioners near the end of December 9997. Once the Board of County Commissioners reviews the documents there will be time allowed for a second public review. Keith stated the final draft of the regulations may go to public hearing in January or February of 1998, with adoption of the regulations in early 1998. Keith thanfced the Council for their time and consideration. Councilmembers then asked questions of Keith and Ellie for clarification purposes. Sybil stated the goals are similar to the Town of Vail's goals. The fourth item on the agenda was the first reading of Ordinance No. 19, Series of 1997, first reading of an ordinance amending Section 18.52.160B.(7) Exemptions, under Off-Street Parking and Loading, of the Town of Vail Code. Tom Moorhead, Town Attorney, stated the ordinance was brought to Council to extend the period of time up to ten years within which the payment of a parking fee can be made. The Code presently provides for a five year period of repayment which may not be feasible or adequate at the current level of payment required for parking pay-in-lieu. it is appropriate that any agreement to pay the parking pay-in-Geu fee in the future be secured adequately by both personal and corporate guarantees as well as deeds of trust on the subject property and any other real property that can be offered as security. Tom addressed issues Council raised at a prior meeting. There was much discussion following regarding the Town's position on the collection of pay-in- lieu. Jim Lamont, representing the Vail Village Homeowner's Association, stated he talked to several property owners. They want to have input from a banker and don't feel the Town of Vail has the background available to be bankers. There needs to be clarity regarding parking pay-in-lieu through education. Can property owners get a rebate if parking is provided at a later date. There needs to be well-defined procedures for this issue. Bill Whiteford, representing Gretta Parks, stated there should be a feasible goal so smaller entrepreneurs and business owners can afford the parking pay-in-lieu fees. The ordinance as currently proposed will interfere with business. He suggested this ordinance be tabled. There was additional discussion and the Council reques#ed the staff obtain further information from other government entities and bankers. Councilmember Ludwig Kurz made a motion to table Ordinance No. 19, Series of 1997, and Councilmember Rob Ford seconded the motion. A vote was taken and the motion passed 5-1, with Councilmember Mike Jewett opposed. • The #Ifth item on the agenda was the first reading of Ordinance No. 20, Series of 1997, first reading of an Annual Appropriation Ordinance: Adapting a Budget and Financial Plan and Making Appropriations to Pay the Costs, Expenses, and Liabilities of the Town of Vail, Colorado, for its Fiscal Year January 1, 1998, Through December 31, 1998, and Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1997 Tax Year and Payable in the 1998 Fiscal Year. Bob McLaurin discussed the budget process and what the budget included for 1998. He stated the two-year budget process is working. He stated that the budget is difficult to prepare and gave Steve Thompson credit for putting the budget together. Additional discussion followed regarding the budget for 1998. Steve Thompson stated the wording in Ordinance 20, Series of 1997, Page 2, Section 4, should be changed from "Abatement mill levy" to "Mill levy credit". Councilmember Paul Johnston made a motion to approve Ordinance No. 20, Series of 1997, with Councilmember Ludwig Kurz seconding the motion. A vote was taken and the motion was passed unanimously, 6-0. There was additional discussion regarding the wording change from abatement mill levy to mill levy credit. Councilmember Ludwig Kurz made a motion to revise his motion to include changing the wording in Ordinance No. 20, Series of 1997, Page 2, Section 4, from "Abatement mill levy" to "Mill levy credit", Councilmember Paul Johnston seconded the motion. A vote was taken and 2 the motion was passer! unanimously, 6-Q. The sixth item on the agenda was the second reading of Ordinance No. 17, Series of 1997, second reading of an Ordinance to Amend Section 10.D8.01D, Parking to Obstruct Traffic, and to Enact Section 10.08.130, Parking Emergency, of the Municipal Code of the Town of Vail, Colorado. Tom Moorhead stated the present penalty assessment for all parking violations is $16.D0. This fine is inadequate for the Commercial Core and in those circumstances where illegal parking blocks maintenance and snow plowing. By providing different violations far those circumstances, the Municipal Court Judge will have a reasonable basis far providing an enhanced penalty assessment for those aggravated parking violations. Greg Morrison, Police Chief, stated that presently the cost of a parking fine is about the same as one day of parking. This ordinance allows far the Town Manager and the Police Chief to declare emergency areas that would allow for special parking. Councilmember Rob Ford made a motion to approve Ordinance No. 17, Series of 1997, and was seconded by Councilmember Mike Jewett. There was additional discussion regarding what the fees will be and how the public will know what that amount will be. Sybill Navas, Mayor Pro-tem stated that Paragraph 1 b needs clarification. She expressed that the idea is not to hand out more parking tickets but to make it clear that parking is prohibited in certain areas. Tom Moorhead stated a map with the details of where parking is prohibited will be in Town Clerk's office for the public to review and that there will be signs in the areas prohibiting parking. Greg Morrison stated public works has improved signs. He also said public works could add a small sign, with the amount of the fine, to signs already there. Jim Lamont, representing the East Village Homeowner's Association, stated more signs at strategic locations should be added and #hat this ordinance is a good one. Councilmember Ludwig Kurz requested that at the beginning of the ski season the Town publish the map in the newspapers. • Buck Allen, Municipal Judge, stated the cast of the parking fines would increase to $26.00. Tom Moorhead stated the wording for Item No. 1B, on Page 1, Section 10.08.010 could be amended to read: "B. No person shall park any vehicle upon a street or at any other place within the commercial cores and areas immediately adjacent thereto of this municipality at any place where official signs prohibit or regulate parking or stopping as such areas are depicted on a map maintained in the office of the Town Clerk." Councilmember Rob Ford made a motion to approve Ordinance No. 17, Series of 1997, with the wording change as stated by Tom Moorhead, and was seconded by Councilmember Mike Jewett. A vote was taken and the motion passed unanimously, 6-D. The seventh item on the agenda was the Town Manager Report. Town Manager McLaurin introduced Lorelei Donaldson as the new Tawn Clerk. He also invited the Council the next CAST meeting. He also explained he had explored the complaints at City Market on the ventilation system issue. The town hired a consultant, Howard McGregor of Engineering Dynamics, to analyze the noise problem. The City Market ventilation system currently complies with the Town noise ordinance. The consultant came up with an alternative plan that casts $10,000 that would bring the noise levels down another 10 decibels. City Market is willing to split the costs, half and half, with the Town. Councilmember MikeJewett stated the Town should not pay any of the costs and that he feels this is a C'tty Market issue. Any business has an obligation to take care of their own problems. • He stated it is inappropriate for the Town to pay. The burden should be with City Market. Tom Moorhead stated the Town is the landowner and that City Market is not in violation of the noise ordinance. There was additional discussion regarding the reduction of the noise levels and how the fee would be paid. Sybill stated she would be inclined to do it, that the Town is the landowner, and the Town is perceived as part of project. Councilmember Rob Ford made motion to use a supplemental appropriation of $5,000 to pay for half of this bill, and was seconded by Councilmember Ludwig Kurz. After more discussion, a vote was taken and the motion was passed 4-2, with Councilmembers Mike Jewett and Kevin Foley opposed. There was a discussion regarding the proposal for loading and delivery. Councilmember Kevin Foley explained Town of Vail employees will be hosting a garage sale to benefit Holly McCutcheon this Saturday, October 25, and all were invited to participate. As there was no further business, the meeting was adjourned at 9:30 P.M. Resp Ily submit Rob rt W. Armour Mayor t~ U ATTEST: ~.. ~~ ~M (_ Lorel i Donaldson Town Clerk \\\1\~0~,~~~1 VF ~j ~~~iy/ ~ 9~ ~~AL ^',%. ~Qr'. QF la~C~r~?, 4 s MINUTES VAIL TOWN COUNCIL MEETING TUESDAY, NOVEMBER 4, 1997 7:30 P. M. A regular meeting of the Vail Town Council was held on Tuesday, November 4, 1997, at 7:30 P.M. in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Bob Armour, Mayor Sybill Navas, Mayor Pro-Tem Rob Ford Michael Jewett Paul Johnston Kevin Foley Ludwig Kurz TOWN OFI=ICIALS PRESENT; Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The #irst item on the agenda was Citizen Participation. There was no citizen participation. • The second item on the agenda was the consent agenda approving the Minutes from the October 7 and 21, 1997 meetings. Councilmember Paul Johnston made a motion to approve the minutes of the October 7 and 21, 1997 meetings, Mayor Pro-tem Sybill Navas seconded the motion. A vote was taken, there was unanimous approval, 7-0. The third item on the agenda was the first reading of Ordinance No. 21, Series of 1997, an ordinance requesting a major amendment to SDD #4 {Cascade Village}, to allow modifications to allowable GRFA and building height limitations. Dominic Mauriello, Community Development staff member, explained the Planning and Environmental Commission, at its October 27, 1997 meeting, recommended approval (unanimously) of the proposed amendments to SDD #4 (Cascade Village, Development Area C). He described in further detail the ordinance request and the October 27, 1997 PEC memo. Ordinance 21, Series of 1997, amends Ordinance No. 8, Series of 1995, which regulates development in SDD #4 {Cascade Village}. Area C (Glen Lyon residential trots) is being amended as it relates only to Lots 39-1 and 39-2, Glen Lyon Subdivision. The proposed text changes are highlighted in the ordinance. Councilmember Mike Jewett has a concern with this ordinance. There were seven questions raised at the worksession earlier and the Town Council directed staff to research these questions. Although staff did provide much of the requested information, the Town Council hasn't had time to review the additional information to make an educated decision on this ordinance. Councilmember Mike Jewett made a motion to table this ordinance to allow time for staff to provide additional research and so the Town Council will have time to review that information. Councilmember Paul Johnston seconded the motion. There was further discussion regarding this ordinance and the information needed to clarify the issues involved. Bab Armour stated the staff should proceed with their presentation of the request. Dominic Mauriello explained the original ordinance which established this Special Development District. The staff also looked at other single family lots in the Town of Vail far comparison purposes as was directed by Councilmember Sybill Navas at the work session. . Councilmember Sybill Navas asked for clarification of the GRFA formula. Mike Mollica, Assistant Director of Community Development, explained the formula in further detail. There was further discussion of GRFA. Jim Lamont, representing the East Village Homeowner's Association, stated these areas may not have been subdivided at the time the SDD was approved. To make an appropriate decision, there needs to be more information regarding the decision making process from 1976 on and to track the decisions that were made for this aria. Bob Armour asked if there was any further discussion en the motion. A vote was taken, the motion to table this ordinance passed with a vote of 5-2, with Councilmember Sybill Navas and Mayor Bob Armour opposed. There was further discussion regarding the intent behind the original SDD. Tom Moorhead stated that Council members should not rely on or make significant decisions based on persons memories of past history, but should rely on written documentation. The fourth item on the agenda was the revisions to the 1998 Budget Ordinance. Bob McLaurin stated the Town Council has reviewed this ordinance on first reading and the only significant change is an additional $65,000 for Art in Public Places and special events in 1998 . Steve Thompson stated he has spoken to Frank Johnson, Vail Valley Tourism and Convention Bureau, and they have agreed the funds will not be disbursed until the actual time the events come up. . Bob Armour asked Steve Thompson to clarify the transfer of funds. Steve Thompson explained in further detail how the transfer of funds works. Technically, the Town of Vail has a $28 million dollar budget. Councilmember Sybill Navas made a motion to approve this ordinance, it was seconded by Councilmember Rob Ford. There was further discussion. Mayor, Bob Armour reiterated the real estate transfer tax should be reviewed and would like to see money be used for a park in West Vail and to use funds for a park near Vail Commons. Bob stated this is a priority of his and for residents in West Vail. Bob McLaurin stated the new council will make the decisions for the funds at their next retreat to prioritize their goals. A vote was taken, there was unanimous approvak, 7-0. The fifth item on the agenda was the Town Manager Report. There were no further questions regarding the Town Managers report. Bob Armour stated the fund raiser for Holly McCutcheon was a success and the community came together in strong support far Holly and should be proud of its accomplishments. The fundraisers for Holly McCutcheon and Shane Hansen prove we have a strong community. Bob also stated Holly had a message for everyone, she loves all of us and is proud to be part of this community. And when she is able, she will be willing to offer her help to others that need it. As there was no further business, Councilmember Rob Ford made a motion to adjourn, Councilmember Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously. The meeting adjourned at 8:10 p.m. Respe Ily sub itte Robert E. Ford Mayor ATTEST: { 1L rele~onaldson Town Clerk F:ITWNCLERK1wPF[LE5I000NCILIMINUTES.97111-04-97.~FT TOWN OF VAIL outh Frontage Road il, Colorado 81657 .MEDIA ADVISORY 970-479-2100 FAX 970-479-2157 November 5, 1997 Contact: Suzanne Silverthorn, 479-211.5 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 4 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Housing Announcement At the start of yesterday's meeting, Councilmembers learned that the 17-unit Red Sandstone housing development had stalled due to the high cost of the project. Last year, the town agreed to partner with the Bogle River Water and Sanitation District to fund construction of five for-sale units to be used to house snowplow drivers, police officers and other critical TOV employees. The agreement called far the water district to design and build the project, with 12 units of the 17 units to be controlled by the district. The schedule had initially called far the project to be completed this year. But yesterday, Andy Knudtsen, the town's senior housing policy planner, . said the water district was pulling the plug on the project due to high cost estimates. When asked if the town should step in and develop the parcel, Councilmembers agreed to authorize Town Manager Bob McLaurin to begin discussions with the water distric# regarding the possibility. Knudtsen said the town also could explore a design-build option to keep the costs down once an agreement is negotiated with the water district. For more information, contact Knudtsen at 479-2440. --Housing Strategic Plan As a prelude to its review of the first sections of a draft housing strategic plan, the Council reviewed statistics compiled by Andy Knudtsen, the town's senior housing policy planner. If the ~~ town is to accomplish the Vail Tomorrow goal of housing. (within the town limits} 62 percent of the employees wh'o work in Vail, there is a need for 672 affordable dwelling units, based on 2.5 persons per household. A goal of housing 50 percent of Vail's employees, touted by Councilman Rob Ford, would require 496 affordable dwelling units. The figures are based on 7,000 jobs within Vail, a 1990 statistic. According to Knudtsen, 38 percent of Vail's current workforce lives within the town limits. The number comes from interpolating Town of Vail statistics from Eagle County data. The figures prompted a word of caution from both Cauncilmember Sybill Navas and Jim Lamont of the East Village Homeowners Association. Navas suggested the need for updated statistics, while Lamont said the town's permanent population could double to 10,000 within 10 years if the town were to implement an aggressive housing plan. Lamont asked that . the impacts of population growth be explored in the strategic plan. He said the town also should seriously consider annexation of the Lindholm property on the north side of I-70 toward Eagle- Vail. Also, Councilmembers reviewed an updated inventory of undeveloped privately-held vacant lands within the town. The remaining 135 parcels are as follows: 6 single family; 80 primary/secondary; 26 duplex; 20 residential cluster; 3 other. The list does not include "hidden resource" parcels, such as the air space above the bus turn-around immediately south of Red Sandstone school; or underutilized parcels, such as the old town shops. Nor does it include an inventory of publicly held vacant parcels, Knudtsen said. (more) TM ~~a RECYCLED PAPER TOV Council HighlightslAddl Councilmembers agreed to remove potential land trades with the U.S. Forest Service as a viable option. During a review of the initial sections of the housing draft which outlines the historical track record of past housing efforts, as well as .the identification of today's housing needs, Rob ,• Ford suggested focusing on land the town already owns, such as the parking structures, to . receive the most bang for the buck. Councilman Michael Jewett asked that the Berry Creels Fifth property in Edwards be listed as a secondary housing resource within the document. Councilmember 5ybill Navas then suggested aparcel-by-parcel site visit of the entire town to help prioritize housing possibilities. She said each site could then be evaluated on its own merits regardless of how a site might be zoned or who owns it. Councilmembers agreed with the site visit approach and asked that it be scheduled soon; the public will be encouraged to accompany Council. Also yesterday, Town Manager Bob McLaurin offered to prepare a 1998 housing program list with associated densities. Projects are likely to include atear-dawn rebuild of the town-owned A-frame structure on Arosa Drive as well as the assuming development rights from the water district on the Red Sandstone site. The Council will resume its review of the draft plan at next Tuesday's work session. For more information, contact Knudsten at 479-2440. Or, for a copy of the draft plan, contact Suzanne Silverthorn at 479-2115. --Major Amendment to~Cascade Village Special Development District In preparation far the evening meeting, the Council toured 1150 Westhaven Lane in the Glen Lyon subdivision. The owners of two lots there have applied for a major amendment to the Cascade Village Special Development District that would change the classification of the lots, currently designated single-family, to primarylsecondary (which is consistent with all of the other residential lots in the Glen Lyon subdivision). The change would mare than double the square . footage allowed on the lots. During discussion, Councilmembers asked for more background information to help understand the original intent of the SDD for the properties. The ordinance was later tabled by Council at the evening meeting to allow time for that additional research. For more information, contact Dominic Mauriello in the Community Development Department at 479- 2148. --Revisions to the 1988 Budget Ordinance Town Manager Bob McLaurin asked Council to review two additions to the 1998 budget totaling $65,000, which was later approved on second reading at the evening meeting. The additions include $45,000 to fund two additional special events (AVP Pro Volleyball Tour and the~Triple Crown Sports 3-on-3 Soccer Shootout) and $20,000 to fund maintenance and education projects sponsored by the-Art In Public Places program (AIPP). McLaurin said a third item, organizational development, would be addressed at the Council's retreat following the municipal elections. --Information Update Councilmembers agreed to depart for a tour of Keystone's housing projects and River Run development at 8:30 a.m. Nov. 25, to be followed by the Council's organizational meeting (following the regular municipal election on Nov. 18) beginning at 2 p.m. The public is invited to attend the Keystone tour. Cali 479-2115 to reserve a seat on the bus. Seating will be limited. Next, Councilmembers expressed support for a bid by the Vail Valley Foundation to host the World Mountain Bike Championships in June of the year 2000. The bid is due Nov. 25. Town Manager Bob McLaurin briefed the Council on a presentation scheduled next week by a public safety consultant who has been studying the need for a West Vail fire station. Due to the length of next week's agenda, the meeting will begin at noon. {mare) TOV Council HighlightslAdd2 Assistant Town Manager Pam Brandmeyer announced that $40,000 has been raised within the past three weeks to help farmer Town Clerk Holly McCutcheon and her fight against breast • ~ cancer, meaning the fund-raising campaign has been successfully completed. Councilmembers thanked everyone for showing a heightened sense of community in time of need. Councilmembers were invited to at#end the Colorado Association of Ski Towns (CAST) meeting scheduled for Thursday evening and Friday morning this week in Vail. Far more information, contact Bob McLaurin at 479-21.05. --Council Reports SybiA Navas gave an update on a recent meeting of the Eagle River Assembly. She said the group has exhibited a tremendous sense of cooperation in its discussion of water rights, creation of reservoir and other water supply. Four or five options are currently being explored, she said, and will be presented for public comment soon. Paul Johnston said a joint meeting last week between the Eagle County Recreation Authority (Berry Creek Fifth) and the Eagle County School Board was once again productive. Johnston said he'd like to see the group agree on a system of governance that would create a framework for decision-making as a next step. Also, Johnston advocated creation of amulti-purpose building at the equestrian center and complimented a new youth group, the Mountain Crew, for its emerging presence and advocacy on youth issues. • Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation There was no citizen participation. --Major Amendmen# to Cascade Village Special Development District The Council voted 5-2 {Navas and Armour opposed) to table first reading of this ordinance to a future evening meeting to allow time for staff to do additional research on the history of the SDD development and to allow the Council time to review the information. During discussion, Town Attorney Tom Moorhead cautioned Councilmembers not to rely on or make significant decisions based only on past history, which may be taken out of context: He said ordinances, resolutions and regulations that have been passed by the town should be the basis of decisions. For mare information,' please refer to the work session briefs, or contact Dominic Mauriello in the Community Development Department at 479-2148. --Revisions to the 1998 Budge# Ordinance The Council voted 7-0 to approve second reading of the $28 million 1998 budget, which was modified by an additional $65,000 (see work session briefs). During discussion, Mayor Bob Armour said he'd favor reviewing the project list funded by the real estate transfer tax to include construction of a park in West Vai{ at Donavan Park and completion of the town's expanded park property at Buffehr Creek near the Vail Commons project. Town Manager Bob McLaurin said the Council will be asked to prioritize its goals at a retreat following the municipal election. --Other In closing, Mayor Bob Armour said the fund-raiser for Holly McCutcheon was a huge success. He thanked the community for its broad based support, noting that residents have demonstrated a strong sense of community in helping both Holly and Shane Hansen. Armour said McCutcheon sends her love and is proud to be part of the community. When she's able, he said, she's offered her help to others who need it. (more) TOV Council HighiightslAdd3 UPCOMING DISCUSSION TOPICS Nov. 71 Work Session (Starts at noon PFCIDRB Review Housing Strategic Plan Overview Lionshead Master Plan, Stage 3 Fire Station Location Study Booth Falls Rockfail Mitigation, Joint Work Session with PBC & Site Visit Nov. 18 Work Session Joint Session with County Commissioners Quarterly Financial Report Loading and peiivery Update Lionshead Master Plan, Stage 3 Nov. 18 Evening Meeting Housing Strategic Plan Final Adoption First Reading Ordinance Amending Design Guidelines First Reading, Ordinance 21 Amending SDD #4 (Cascade Viiiage} # # # J ~ow~v of v,~zL ~outh Frontage Road Rill, Colorado 81657 970-479-2.100 FAX 970-.479-2157 MEDIA ADVISORY November 12, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 11 Work Session Briefs Council members present: Armour, Foley Ford, Jewett, Lutz, Navas --Review Fire Station Study Bill Gay, a public safety consultant, presented an overview of a fire station location analysis prepared earlier this year by the firm David M. Griffith & Associates, Ltd. There are currently two fire stations in Vail--one in East Vail, the other in Vail Village. The study concludes that a third fire station is needed, this one in West Vail, to improve response times and to improve Vail's ISO insurance rating throughout the community. Currently, emergency response times to West Vail . are "inordinately long," Gay said, with average travel times to West Vail ofi mare than six minutes. That compares to the national standard of four minutes. Location of a station in West Vail would produce a response time of just over two minutes, he said, providing more equitable coverage for the community. A West Vail fire station could also improve the town's ISO insurance rating from a #ive to a four, he said. Councilmembers, noting the impact a third station would have on the town's operational costs, asked that additional data be presented to continua the dialogue. That data will include a breakout of the number of medical emergency calls, false alarm calls, I-70 responses, structure fires, etc., within a year's time far each station. Also, average response times and ISO ratings will be collected for Eagle-Vail, Avon, Mountain Star, Wildridge, Singletree and other nearby communities for comparison. For more information, . contact Bob McL- aurin, town manager, at 479-2105, or Fire Chief Dick Duran at 479-2252. --Lionshead Redevelopment Master Plan Councilmembers listened to a presentation by Ethan Moore of the consulting firm Design Workshop regarding various circulation issues proposed in the conceptual master plan for Lionshead. Moore showed how the concept of a central transit spine and the possible realignment of the South Frontage Road, as well as other improvements, could be phased in over a period of 15-20 years based on a combination of market forces and Town actions. Yeskerday's presentation afro included introduction of a concept for an 840-space, three-and- half deck parking structure in the event Concert Hall Plaza and other properties in that area might redevelop. Moore said the master plan will be shaped to provide flexibility to allow and facilitate changes to occur over time rather than forcing changes to occur overnight. Susan Connelly, the town's Lionshead project manager, reminded the Council and audience that the discussion of public improvements on a short-term and long-term basis is in the context of the six community policy objectives and the larger goal of making Lionshead more inviting and successful as a village within Vail and also to make the entire Vail resort and community mare inviting and successful versus other competitors. Property managers for Lion Square Lodge and Destination Resorts then told of their difficulty in keeping Lionshead's part-time residents updated about the process. They asked that additional meetings be scheduled during the (more) ~~a RECYCLED PAPER TOV HighlightslAdd 1 holidays so second homeowners could be included in the discussions prior to the Council's decision on selection of a preferred master plan concept. Town Manager Bob McLaurin said the town would be as accommodating as possible with the request. For more information, contact Connelly in the Community Development Department at 479-2140. --Information Update In response to a request by Bill Brice of the Vail Valley Tourism & Convention Bureau, the Council approved the weekend date of June 13 next year to host the AVP volleyball championships. The town had previously agreed to help sponsor the event with a $30,000 contribution. Also yesterday, the Council agreed to consider a request by Brice to follow through with a $15,900 funding commitment to help sponsor next summer's Triple Crown soccer tournament--even though the games might be held in Eagle-Vai! due to scheduling conflicts in Vail. In retaining the town's sponsorship, the WTCB has pledged to book the event's lodging out of Vail. The Council agreed to ask the Special Events Commission for a recommendation, as well as involve the Vail Recreation District to exhaust other possibilities to provide a venue in Vail For more information, contact Pam Brandmeyer, assistant town manager, at 479-2113. The Council developed a list of topics to explore during a joint meeting on Nov. 18 with the Eagle County Commissioners. The topics include: tax distribution equity; Berry Creek Fifth; the Vail Valley Cen#re PUD; and inclusionary zoning. Announcements included the following: the front entryway to the Municipal Building, currently under reconstruction, will be open and accessible for voters next Tuesday; 23 veterans employed by the Town of Vail were recognized earlier in the day during a Veteran's Day Puncheon; a variable message sign at the Main Vail roundabout is being used to direct skiers to Lionshead (prompting several complaints from merchants in Vail Village); and Vail Associates is anticipating that Chair 1 serving the Village will be open by the weekend, along with a return trail over to Lionshead. Councilmember Sybill Navas wondered if a civic organization would be interested in printing the names of pgople who vote in next Tuesday' election as a community thank you. --Council Reports ~ ~ ~ - - Kevin Foley, who a#tended the Vai! Recreation District'mee#ing this week on behalf of the Town Council, suggested increasing coordination between the town and VRD to maximize the bookings of ballfields and other park facilities for special events. In addition, Foley said the VRD has expressed renewed interest in remodeling the Golf Course clubhouse and wandered if the town would be in#erested in a partnership to create a civic center or community center at the site. Ludwig Kurz complimented Mayor Bob Armour and Town Manager Bob McLaurin for coordinating last week's Colorado Association of Ski Towns (CAST) meeting in Vaii. Armour serves as president, while McLaurin is the group's secretary. Key discussion topics included an update on the I-70 corridor study and an overview of recruiting and retaining employees in mountain resorts. The next CAST meeting is scheduled for Jan. 21-22 in Frisco. Sybill Navas suggested calling upon the Northwest Colorado Council of Governments to ask for assistance in determining a formula for use by area communities in developing employee generation ordinances. Navas suggested the help after visiting with the town manager of Eagle (more) TOV Highlights/Add 2 who said he was wrestling with the Issue there. Vail Town Manager Bab McLaurin expressed caution, noting the issue could be better served with Eagle County taking the leadership role. . Bob Armour reminded councilmembers of a candidates' forum scheduled for Thursday at 5:30 p.m. at the Antler's. Also, Armour told of his participation at a ribbon cutting for Vail's new Radio Shack over the weekend and announced the town's invitation to attend a reception for the new hospital chief executive officer later in the month. --Other Councilman Kevin Foley thanked Assistant Town Manager Pam Brandmeyer for preparing a follow-up memo that addressed a series of constituent requests. He then suggested reconsideration of a Chaminox Lane bus loop request. Also, Foley complimented the town for completion of the Ford Park recreation path along South Frontage Road; inquired about the status of lights at the West Vail Lodge {they're in compliance); and expressed concern about the litter generated by the illegal distribution of a handbill in the parking structures over the weekend. UPCOMING DISCUSSION TOPICS November ?& Work Session Joint Session with County Commissioners Quarterly Financial Report Loading and Delivery Update November 18 Evening Meeting First Reading, Ordinance Amending Design Guidelines November 25 Work Session Keystone Tour, 8:30 a.m. to noon (public is invited) Swearing-In of New Town Council Members {2 p.m.) Appointment of Mayor, Mayor Pro-Tem Committee Assignments PECIDR6 Review . Loading and Delivery Final Solutions-for Short-Term Improvements December 2 Work Session Lionshead Master Plan Discussion Site Visit and Appeal of PEC, Miller B&B Hazard Change Request December 2 Evening Meeting CARTS Presentation (I-70 Rapid Transit) . . TCI Follow-up First Reading, Ordinance, Code Codification First Reading, Ordinance, Supplemental Appropriation Second Reading, Ordinance No. 22, Amending Design Guidelines Resolution No. 17, re: Signers on Library Account # # # ~o rev o~ Y~rr, ~ ~ oath Frontage Road ail, Colorado 81 b57 970-47'9-2100 FAX 970-479-21 S7 MED{A ADVISORY November 19, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHIrIGHTS ROR NOVEMBER 18 Work Session Briefs Council Members Present: Armour, Ford, Jewett, Johnston Kurz, Navas --Joint Work Session with County Commissioners During an hour-long joint meeting between Councilmembers and County Commissioners Johnnette Phillips and Bud Gates, topics included: gravel pits, Adam's Rib, Vail Valley Centre, regional marketing, land use regulations, inclusionary zoning {affordable housing), Berry Creek Fifth, and the distribution of property taxes. In particular, participants discussed the future of the Berry Creek Fifth property. At one point Councilman Michael Jewett asked the Commissioners if they'd be interested in selling the county's ownership percentage to the Tawn of Vail. Phillips said yes, while Gates {who has advocated open spacelrecreationa! uses #or the property} said it would depend on the intent of the land's use. As far inclusionary zoning, bath Gates and Phillips said they had concerns about the legality of such legislation due to private development rights under state law. That prompted a challenge from Jim Lamont of the East Village 1-lomeowners Association. Lamont said the Commissioners should get a legal opinion on the so-called "takings" matter rather than use the issue as a "screen to hide behind." Citing the region's social and morale responsibility, he also suggested creation of a housing trust fund that would pool money and land from the county, municipalities and other entities. --Loading & Delivery Update During an update on loading and delivery by representatives from the consulting firm Centennial Engineering, Councilmembers turned their frustration into optimism after hearing a pledge from Ron Riley to explore ways to reduce the number of deliveries his three establishments receive during the week. Riley said he favored "chipping away" at additional improvements, which includes the possibility of eliminating or modifying Saturday deliveries. Riley said the town should press hard for answers from those who insist upon Saturday deliveries. He also suggested requiring delivery drivers to add a second person to help speed up the time it takes to unload. Earlier, Councilmembers had expressed frustration with the apparent lack of give-and-take by those impacted by the problem. But Jim Lamont of the East Village Homeowners Association, said the recent meetings had been productive in opening up the dialogue for adjustments and modifications. Specs#ically, Lamont said his group favors keeping the delivery trucks out of the residential areas, along with improved en#orcement by the town. Tawn Manager Bab McLaurin {more} ,~ L,y~ RECYCLEDPAPER TOV Council HighfightslAdd 1 spoke of the need to increase staf#ing at Checkpoint Charlie. At the same time, he expressed the town's difficulty in filling those positions. Councilman Ludwig Kurz noted increased satisfaction with the current management system within the past year. He said additional improvements would keep the issue moving in the right direction. Ultimately, Kurz said a final solution will involve an infrastructure improvement. Michael Jewett suggested passage of a Council resolution Prather than an ordinance mandate) indicating a desire by the community to eliminate Saturday deliveries. The Council will revisit the issue at next Tuesday's work session when it will be asked to review, then modify or approve a list of recommended actions for the management of loading and delivery during the 1997-98 ski season. The consultant's work will then shift to analysis of long-term solutions. For more information, contact Larry Grafel, public ,:.,~ works/transportation director, at 479-2173. --1987 Interim i=inanciai Report The Council reviewed an interim financial report presented by Steve Thompson, finance director. Thompson said the town continues to project a 5.5 percent increase in sales tax for 1997 over last year's collections. Through September, sales tax is 6.2 percent above the previous year. Thompson said the town will make its estimate if it averages an increase of 3.2 percent for the balance of the year. Also, Thompson said a supplementation appropriation of $323,916 will be needed before year's end to fund unanticipated expenditures, as well as other adjustments. The adjustments wilt leave an estimated $4.2 million in general fund balance. That's about $400,000 more than the fund was estimated to be when the 1997 general fund budget was adopted. For additional information, contact Thompson at 479-2116. --information Update After receiving congratulations from the Council on his promotion to senior planner, George Rusher briefed the Council regarding compliance issues associated with work underway by the Vail Alpine Gardens. To help expedite the organization's request to begin work on its final garden in Ford Park yet this fall, Ruttier said tike town agreed to issue a grading permit prior to approval of the final plan. Since then, Ruttier said the organization has failed to comply with its previous agreements and commitments regarding construction of an ADA ramp within the gardens. Construction of the ramp now spills out into other lease areas, Ruttier said, further complicating matters. Council members agreed that red fagging the project would be an appropriate action if the Foundation continues to be unresponsive to the previous commitments. Councilmembers asked to receive copies of ail future correspondence on the matter. For more information, contact Rusher at 479-2145. Next, Councilmembers learned of scheduling adjustments offered by the Vail Recreation District that will provide enough soccer fields--in Vail--to accommodate three-fourths of the 3-on-3 Triple Crown Soccer Tournament players this summer. The tournament is being brought to Vail through sponsorship dollars provided by the town. The Council expressed its thanks to the VRD for its scheduling assistance. Councilmembers were asked to mark their calendars for the next "community mixer" scheduled for 5:15 to 7 p.m. Tuesday, Dec. 9 at the Dancing Bear. The event, sponsored by the Vail Tomorrow Building Community Team, is intended to informally increase communication--one-on- ane--between Vail's elected officials and members of the community. (more TOV Council Highlights/Add 2 --Council Reports Mayor Bob Armour gave an update on the Vail 99 Celebration Committee's work, noting his enthusiasm for the creativity involved in the planning and coordination of the special events that will accompany the championships. _-Other Michael Jewett inquired about the status of the lights at the West Vail Lodge (they`re now in compliance}; parking problems on Alta Circle; and a town request to the Colorado Department of Transportation regarding the need for a guard rail on South Frontage Road west of the Cascade Club. Sybill Navas asked if Councilmembers had read about tine possibility of reintroducing the lynx to the area. Paul Johnston thanked Corbin Daugherty for his interest and presence at Council meetings throughout his candidacy. Bob Armour thanked Vail Associates and the Lionshead Merchants Association for sponsorship of last week's candidates forum. He also reminded Councilmembers of a reception for the new hospital director. --Town Manager's Report Town Manager Bob McLaurin updated the Council on the status of the process being used to enable the Vacation Channel to receive a channel position an the TCI Cablevisian system {replacing the Animal Planet channel}. The change will take place following a 30-day notification to subscribers. Evening Session Briefs Council Members Present: Armour, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation Cathie Douglas, a resident on West Meadow Drive, asked for the addition and or replacement of stop signs, speed signs and no outlet signs along the road. Next, Mark Servantas asked for an update regarding a previous request to extend the 2 a.m. late night bus. Town Manager Bob McLaurin said cost estimates would be available within the next week for review. Servantas said the extra service was needed for employees who clean-up when the bars close at 2 a.m. Oftentimes, Servantas said he works until 2:45 a.m. E=mify Kloser, who lives on Garmish in West Vail, asked for consideration of a bus stop at the intersection of Arosa and Chamonix Lane. She presented the Council with 25 petition signatures. Town Manager Bob Mcl_aurin agreed to review the request, which had been denied previously due to the steepness of Chamonix Lane. Kioser pointed out that providing bus service along Lionsridge Loop is just as sleep. --Town Manager's Report In his Town Manager's Report, Bob McLaurin noted the storm sewer work at Gheckpoint Charlie had been wrapped up for the season. Sybill Navas asked for information on work that appears to be underway in the parking lot of the Ofd Town Shops. (more) TOV Council Highlights/Add 3 --A Farewell to Paul Mayor Bob Armour and the other Cauncilmembers thanked Paul Johnston for his tenure on Council and for his overall commitment to the community. There was a standing ovation from the audience. In response, Johnston challenged the Council to tackle the tough issues without getting bogged down an consensus. UPCOMING DISCUSSION TOPICS Nov. 25 Work Session Lionshead Redevelopment/Keystone Tour, departing at 8:30 a.m, (public is invited} Swear in New Town Council Members Organizational Meeting {Election of Mayor, Mayor Pro-Tem, Council Appointments} PECIDRB Review Loading and Delivery Final Solutions Dec. 2 Work Session Lionshead Master Plan, Stage Ilf Site Visit and Appeal of PEC, MINer B&B Evie Nott, Hazard Change Request Discussion of Ordinance Na. 22, Lighting Dec. 2 i; vening Mee#ir?g CARTS Presentation TCI Foflaw-Up First Reading, Ordinance on Cade Codification First Reading, Ordinance on Supplemental Appropriation First Reading, Ordinance on Pension First Reading, Ordinance No. 22, Amendment of Design Guidelines Resolution No. 17, Signers on Library Account Dec, 9 Wark Session PECIDRB Review Lionshead Master Plan Discussion Booth Falls Rockfall Mitigation (Site Visit & Discussion) # # # TOWN OF VAIL.~' ~outh Frontage Road Pail, Colorado 81557 970-479-2100 FAX 9?0-479-215? MEDIA ADVISORY November 26, 1997 Contact: Suzanne Siiverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 25 Work Session Briefs Council members present: Armour, Arnett, Foley*, Ford, Jewett, Kurz**, Navas "'Arrived at 2 p.m. *''Kurz was available for a portion of the meeting via telephone --Tour of Keystone's River Run Development and Employee Housing Programs During a tour of the new River Run PUD (planned urban development) at Keystone, councilmembers were asked to consider the development's scale, pedestrian flow, gateways, landmarks and other urban design principles. councilmembers, along with members of the public who also toured the ski base, will be asked to share their observations at the Dec. 2 work session as part of the Lionshead redevelopment master planning process. The River Run tour was led by Ethan Moore of Design Workshop, the Lianshead master plan consulting firm. Also yesterday, councilmembers joined Jack Lewis of VaH Associates in touring three employee housing developments at Keystone. Monthly rents range from $175 per month per person for a shared dorm room with no kitchen, to $400 per month per person for a suite with common living area and kitchen. Keystone manages about 1,200 beds, has a management staff of 30 and provides an annual operating subsidy of $300,000. --Swearing fn of New Council Members fn an unusual twist, Ludwig Kurz, who is tending tv family business in Austria due to the death of his mother, took the Oath of office over the telephone during the swearing-in ceremony of the four newly-elected council members (Kurz, Ford, Navas and Arnett). --Town Council Organizational Meeting . With Kurz still on the telephone, the Council took the following actions: • Voted unanimously to elect Rob Ford as mayor and Ludwig Kurz as mayor pro-tem. Both will serve atwo-year term. Prior to the nomination process, Mayor Bob Armour announced that he would n~ accept a nomination for mayor, citing the need to redirect his time to his personal life. With Kurz then excusing himself, the Council made the following committee appointments: • Appointed Karen Morter and Mary Jo Allen to the Election Commission for atwo-year term. • Appointed Ruck Allen as municipal judge for atwo-year term. Allen has served as municipal judge since 1979. • Appointed 5ybili Navas as the Vail Town Council representative on the Northwest Colorado Council of Governments board of directors. • Appointed Sybill Navas as the Vaii Tawn Council representative on the Water QuaiitylQuantity Committee of the Northwest Colorado Council of Governments. (more) TM C~~ RECYCLED PAPER r TOV Council HighlightslAddl • Appointed Michael Arnett, (Rob Ford alternate) as the Vail Town Council representative on the Vail Valley Tourism and Convention Bureau board. • Appointed Bob Armour as the representative of the Vail Town Council for the Colorado Association of Ski Towns. • Appointed Kevin Foley and Rob Ford to represent the Vail Town Council on the Vail Recreation DistrictlTown Council Committee. • Appointed Sybill Navas to represent the Vail Town Council on the Special Events Committee. • Appointed Michael Jewett and Michael Arnett to represent the Vail Town Council on the Bravol Colorado board. • Appointed Ludwig Kurz {Rob Ford alternate} to represent the Vail Town Council on the Eagle County Recreation Authority Committee. • Appointed Michael Arnett to represent the Vail Town Council on the Vail Housing Authority. • Appointed Ludwig Kurz to represent the Vail Town Council on the Channel 5 Vail Valley Community Television board. • Appointed Ludwig Kurz to represent the Vail Town Council on the Vail Valley Arts Council. • Appointed Sybill Navas and Rob Ford to represent the Vaii Town Council on the Art in Public Places board. • Appointed Michael Arnett to represent the Vail Town Council on the Mauri Nottingham Environmental Award Committee. • Appointed Sybill Navas to represent the Vail Town Council on the Vail Valley Exchange . Committee. • Appointed Kevin Foley {Rob Ford alternate} to represent the Vail Tawn Counci! on the Eagle County Regional Transportation Authority. • Appointed Rob Ford to represent the Vail Town Council on the Ford Park Management Plan Committee. • Appointed Sybill Navas to represent the Vail Tawn Council on the board of the Chamber of Commerce. • Appointed Sybill Navas tc represent the Vaii Tawn Council on the Open SpacelCharter Committee. • Appointed Ludwig Kurz to represent the Vail Town Counci! on the Colorado Ski Museum and Ski Hall of Fame board. • Appointed Rob Ford and Michael Arnett to represent the Val! Town Council on the TOV- VA Community Task Force. • Appointed Rob Ford to represent the Vail Town Council on the Eagle Valley Leadership Coalition. • Appointed Sybill Navas to represent the Vail Town Council on the Vail Youth Award Committee. • Reappointed Tom Moorhead, town attorney, to represent the Vail Town Council on the Mountain Crew. --Council Meetings of Dec. 23, Dec. 30 • The Council meetings of ^ec. 23 and Dec. 30 were canceled, due to the holidays. --PECIDRB Review Councilmembers were notified of an appeal filed by the Vail Village Club which is scheduled to be heard by the Town Council at its Dec. 16 work session. The appeal is based on a Nov. 10 decision by the Planning and Environmental Commission regarding the calculation and payment (more) TOV Gouncil HighlightslAdd2 method required far the parking-pay-in-lieu program. The PEC found the Vail Village Club responsible for 32.697 parking spaces, which translates to apay-in-lieu fee of $534,052.53. Club representatives have objected to the calculation, as well as a promissory note requirement. l=or more information, contact Tom Moorhead, town attorney, at 479-2107. --Vail Village Loading and Delivery Selection of Short-term Improvements The Council voted 5-1 (Navas against} to approve three of four recommendations for short-term improvements to the loading and delivery system proposed by Centennial Engineering. The three approved actions are: 1) create and distribute an informational map listing the current loading and delivery policies; 2} implement a two week test period in mid-December that would limit access at the intersection of Hanson Ranch Road and Vail Village Drive between the hours of 8 and 9 a.m, and 3 and 4 p.m. (this would restrict people from using the area for skier drop- offlpick-up); and 3) use variable message signs at key locations directing skiers to the parking structures. A fourth recommendation, to increase parking fines up to $100 for repeat offenders, was deemed unsuitable due to logistical problems with the town's computer system. in voting to approve the three recommendations, the Gouncil agreed to maintain the existina, policies, white continuing to entertain suggestions that would minimize impacts on the surrounding residential area. Councilmember Navas voted against the motion, expressing a desire to reduce the time trucks are allowed to park on the International Bridge. Also, at the suggestion of Kaye Ferry of the Vail Village Merchant Association, Checkpoint Charlie will be staffed from 6:30 a.m. to 6:30 p.m. during the two-week trial period mentioned above. For a copy of the existing policies, contact Chief Greg Morrison at 475-2209. --Council Reports Bab Armour reported on a meeting he'd had with representatives firom the Vacation Ghannei. Sybill Navas reported on a Chamber of Gommerce meeting in which the #owns of Avon and Vail were asked about their future funding commitments for information services. Navas said the meeting underscored the need for vallevwide information services. --Other Kevin Foley inquired about the town's operational plan far Frontage Raad overflow parking. He also asked about the status of citizen requests for increased bus service, and expressed hope that several early-morning burglaries in the Village and Lionshead would be solved soon. (Four new police officers will start on Monday.) Rob Ford confirmed reinstatement of the Concert Hall Plaza bus stop on the in-town route. Michael Jewett wondered i# the town should be proactive in organizing neighborhood watch groups. Bab Armour suggested obtaining information from Avon on temporary speed bumps. He also gave a brief report on the status of the TCi update which wilt occur on Dec. 2. In addition, it was announced that the Avon Town Council has invited the Vail Town Council for dinner on Dec. 4. (more) TOV Council Highlights/Add3 UPCQMING DISCUSSION TOPICS Dec. 2 Work Session Lionshead Master PIanlKeystone Tour Debrief/Discussion of Urban Design Principkes Site Visit and Appeal of PEC, Miller B&B Evie Nott, Hazard Change Request Discussion of Ordinance No. 22, Lighting Dec. 2 Evening Meeting CARTS Presentation TC I Follow-up First Reading, Ordinance No. 26, Code Codification First Reading, Ordinance No. 25, Supplemental Appropriation First Reading, Ordinance No. 23, TOV Police/Fire Pension Amendment First Reading, Ordinance No. 24, TOV Employee Pension Amendment First Reading, Ordinance No. 22, Amendment to Design Guidelines Resolution No. 17, re: Signers on Library Account Dec. 9 Wark Session PEC/DRB Review Lionshead Master Plan, Discussion of Performance Zoning and Height, Density, and Setback Issues, as well as Discussion of Carrying Capacity Infrastructure Booth Falls RockfaU Mitigation (Site Visit & Discussion) . Dec. 16 Work Session 20 Year TOV Anniversaries, Dick Duran and Mike McGee Housing Tour (45 properties} Lionshead Master Plan Dec. is Evening Nesting Second Reading, Ordinance No. 26, Code Codification Second Reading, Ordinance No. 25, Supplemental Appropriation Second Reading, Ordinance No. 23, TOV Police/Fire Pension Amendment Second Reading, Ordinance No. 24, TOV Empiayee Pension Amendment Second Reading, Ordinance no. 22, Design'Guidelines Amendment # # # • MINUTES VAIL TOWN COUNCIL MEETING November 18, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, November 18, 1997, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybil! Navas, Mayor Pro-Tem Paul Johnston Rob Ford Mike Jewett Ludwig Kurz TOWN OFFICIALS PRESENT: Robert W. McLaurin, Town Manager Pamela A. Brandmeyer, Assistant Town Manager MEMBERS ABSENT: Kevin Foley TOWN OFFICIALS ABSENT: R. Thomas Moorhead, Town Attorney . The first item on the agenda was Citizen Participation. Kathy Douglas was the first individual to speak to Council. She is a resident on West Meadow Drive and requested the addition and or replacement of stop signs, speed signs and na outlet signs along the road. The second speaker was Mike Cervantes, who is an employee at Garton's Saloon. He said he was reaffirming a question presented to the Council about a month ago by Jo Chapman requesting a later night bus leaving from the parking structure to West Vail to depart later than the 2:10 a.m. current time frame. He is requesting the final service to West Vail leave no earlier than 2:30 or 2:45. This would accommodate both late night employees as well as guests. Bob McLaurin indicated that this was an increased level of service and was still being investigated by the Town staff. The third speaker under Citizen Participation was Emily Kloser, representing the following neighborhood: Garrnish, Arose, Cortina & Davos, requesting a bus shelter be built at the corner of Arosa and Chamonix Lane to accommodate increased bus service for this good size neighborhood. A petition also was presented at this time. The Mayor accepted the petition and the Town Manager indicated staff would do a review on this request as well. The second item on the agenda was the Town Manager's report. Prior to adjournment, Bob Armour and the rest of the Council thanked Paul Johnston for his 11 years of service, noting he would be truly missed. The Mayor and Council wished Paul and his wife Sally the best in the future. Sybil! Navas asked why we were tearing up the pavement in the Old Town Shop's parking lot. Bob McLaurin stated he would look into this. There being no further business, the meeting was adjourned at approximately 7:45 P.M. ATTE T: r~P ~ ~~- ~~~-- L elei onaldson,~ Town Clerk Respectfully submitted, Robert E. Ford, May Minutes Taken by Pamela A. Brandmeyer on behalf of the Town Clerk. ('Names of certain individuals who gave public input may be inaccuraEe.) Vail Town Council livening Meeting Minutes 815!97 MINUTES VAIL TOWN COUNCIL MEETING TUESDAY, DECEMBER 2, 1997 ~'~ 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, December 2, 1997, at 7:3D P:M. in the Cauncil Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. _MEMBERS PRESENT Rob Ford, Mayor Ludwig Kurz, Mayor Pro-Tem Bob Armour 5ybifl Navas Michael Jewett Kevin Foley Mike Arnet# TOWN OFFICIALS PRESENT TOWN OFFICIALS ABSENT Bob McLaurin, Town Manager Tam Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the consent agenda: A) Approving the Minutes from the November 4 and 18, 1997 meeting. Councilmember Bob Armour made a motion to approve the minutes of the November 4 and 18, 1997 meetings, Councilmember Sybill Navas seconded the motion. A vote was taken, there was unanimous approval, 7-0. B} Approving Resolution No. 17, Series of 1997, A Resolution designating an additional signer, Elizabeth Pinson, and removing signer Kelly MacRae on an imprest checking account for Library deposit transactions for the Town of Vail, permitted by the Charter of the Town, its ordinances, and the statutes of the State of Colorado. Councilmember Bob Armour made a motion to approve Resolution No. 17, Series of 1997, Councilmember SybilE Navas seconded the motion. A vote was taken, there was unanimous approval, 7-0. The third item on the agenda was the first reading of Ordinance No. 22, Series of 1997, amending Sections 18.54.050{J)1-5 and 18.28.040 of the Municipal Cade of the Town of Vail to exempt outdoor lighting which is 18" or less above grade and is either a full cutoff fixture or has maximum source lumens of 250 {equivalent to a 25-watt bolt,) from the total number of lights permitted per residential lot, and to permit accessory uses to be conducted outside in the Commercial Service Center {CSC) Zone District, subject to the issuance of a conditional use permit, pursuant to Chapter 18.60. George Ruttier, Community Development staff member, stated the requested changes to this ordinance fay the Town Council at the earlier worksession today have been made. Staff is recommending appraval of the ordinance an first reading. Additional discussion regarding the changes requested at the work session. Councilmember Mike Arnett made a motion to approve Ordinance No. 22, Series of 1997 with the amended changes, Councilmember Kevin Foley seconded the motion. A vote was taken, il~ere was unanimous approva~, 1-u. The fourth item on the agenda was the first reading of Ordinance No. 23, Series of 1997, second amendment to the Town of Vail Police and Fire Employees` Pension Fund. Steve Thompson, 1=finance Director stated the changes recommended in Ordinance No. 23 & Ordinance No. 24 are identical and have been recommended by the pension attorney. The changes have little impact to participants. The only change that will impact participants, is the change that allows the Town of Vail to refund accounts less than $3,500, if there has been a break in service for one year, which is allowed under current law. Mayor Rob Ford clarified #hat #his ordinance amends administrative issues to the pension fund only. Steve Thompson stated that this ordinance allows for employees to self direct their funds. Bob McLaurin stated there were two funds and explained the differences of the two funds. Steve Thompson explained the fund gives employees approximately six different options. Councilmember Bab Armour made a motion #o approve Ordinance No. 23, Series of 1997, Councilmember Sybill Navas seconded the motion. A vote was taken, there was unanimous approval, 7-0. Tile fifth item on the agenda was the first reading of Ordinance No. 2A~, Series of 1997, second amendment to the Town of Vail Employees' Pension Fund. Steve Thompson, Finance Director stated the changes recommended in Ordinance No. 24 are identical to the changes in Ordinance No. 23, Series of 1997 and have been recommended by the pension attorney. The changes have little impact to participants. The only change that will impact participants, is the change that allows the Town of Vai! to refund accounts less than $3,500, if there has been a break in service for one year, which is allowed under current law. Councilmember Bob Armour made a motion to approve on first reading Ordinance No. 24, Series of 1997, Councilmember Sybill Navas seconded the motion, A vote was taken, there was unanimous approval, 7-0. The sixth item on the agenda was the first reading of Ordinance No. 25, Series of 1997, making Supplemental Appropriations from the Town of Vail Genera! Fund, Heavy Equipment Fund, and Booth Creek Debt Service Fund, of the 1997 Budget and the Financial Pian for the Town of Vail, Colorado; and Authorizing the An Ordinance Making Supplemental Appropriations from the Town of Vail General Fund, Facilities Maintenance Fund, hleavy Equipment Fund, and Real Estate Transfer Tax Fund, of the 1997 Budget and the Financial Plan for the Town of Vai[, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth 1-ferein; and Setting Forth De#ails in Regard Thereto. Steve Thompson stated on November 18, 1997, staff presented the interim financial report and the required supplemental appropriations. This ordinance allows for formal approval of the supplementa! appropriations. There may be a modification to the amount on second reading due #o estimates not finalized at this time. Steve explained the appropriate funds for additional unexpected expenditures were the same items which he discussed with Council about 2 weeks ago. There will be a couple of additional changes in next two weeks. Steve is waiting for the final figures to come in. He explained that there were expenditures not anticipated, therefore there is a need for a supplemental appropriation to Inver them. Councilmember Mike Arnett asked far an explanation about what items the funds were being expended for. Councilmember Mike Arnett and Councilmember Kevin Foley were not at the previous meeting in which the list of expenditures were given to Gouncil and were given a the list of expenditures. Councilmember Ludwig Kurz made a motion to approve Ordinance No. 25, Series of 1997, Councilmember Bob Armour seconded the motion. There was r'urther discussion. Councilmember Mike Jewett was against the motion for one specific reason. The line item for $5,000 mitigation for Vail CommonslCity Market noise issue project. Mike stated that the appropriation for this item was inappropriate. Councilmember Kevin Foley had the same concern as Mike Jewett. Councilmember Mike Jewett stated that he has heard from some Vaif citizens that they want this item to go to a vote of the people. He would like to pull this item out of the appropriation budget. Councilmember Sybill Navas stated the noise levels were not in violation of town codes. She also said it would be unfortunate if the issue were brought to a public vote, noting that the cost of the election might be higher than the $5,000 in question. Councilmember Ludwig Kurz and Rob Ford, Mayor agreed with Sybill. Bob McLaurin stated that this expenditure had been made after a vote of the Town Council at a previous meeting in October. Councilmember Sybill Navas reiterated the noise decibels were under the allowed limits and the study was done because the Town wanted to help the citizens in the neighborhood. Councilmember Ludwig Kurz also expressed the Council was doing what was appropriate for the neighborhood. He stated this was $5,000 well spent far the citizens of Vail. Mayor Rob Fard stated this wasn't for appeasing the tenant, City Market, but to appease the neighbors. It was a good gesture to do it for the neighborhood. A vote was taken, 6-1. Councilmember Mike Jewett opposed. The seventh item on the agenda was a presentation by TCI to clarify status of present cable system in the Town of Vail. • Tom Moorhead, Town Attorney, stated the Town of VaiflTCl Franchise Agreement which was entered into in January, 1995, requires a complete build-out of the system with fiber optic cable to be completed by January, 1998. This will not be accomplished. At the time of entering into the Franchise Agreement, TCI expected to be entering into providing telephony services on a large scale business-wide. This business approach has been abandoned. The Town of Vail has been informed that this is one of the circumstances tha# leads to the present failure to completely rebuild the system with fiber optic at this time. On October 7, 1997, Fred Lutz of TC! made a presentation to the Town Council in which he outlined the present status of the system. The Town of Vail engaged the services of E3S1 to evaluate the Town of Vail system and to make appropriate recommendations as to how the Town of Vail can receive the best system and service available under the present circumstances. This will provide information that will hopefully assist Town Council in making ultimate decisions as to what action should be taken on the Franchise Agreement in light of TCI's inability to fulfill its earlier agreement. Chip White and Rick Inman of E3S1, provided information and a report as to their background which qualifies them to evaluate the present system and make recommendations. They also provided the results of their findings concerning the status of the present system and substantive recommendations in the Town's effort to move forward with TCI. E3Sl are competitors with TCl in certain areas of the cable industry but E3S1 does not provide cable service to customers. Chip White explained how the old system worked, how the present system works, and the different readings that were taken during their study . He explained what the results were after the fiber optic was installed. E3S1 found that the fiber optic system has been completed from the head end to town hall and Aspen Lane (approximately 15 miles). The fiber optic system simplifies installation and eliminates the need to amplify the system. This system allows for less amplification levels, and is easier to maintain and repair. Chip stated that there is not much more that can be done in a narrow valkey of the type Vail is i. i. Tile ~ic,w~ ~ictii of this system is ii a cui occurs, a larger area is knocKed -out, but is it is still easier to repair than coaxial cable. This study validates that the quality is up 20-30% from the old system. Discussion about the differences between analog and digital compression ensued. Councilmember Mike Arnett asked how this effects customer. Bob McL.aurin explained that unless you want basic cable service, there is an extra charge to customer for additional channels. There was additional discussion about the cost and maintenance of each system. Councilmember 5ybill Navas asked if E3Sl is not recommending that TCI and Town of Vail go after the current franchise agreement, what is the product the Town of Vail would be receiving instead. Rick Inman stated industry changes in fast 3 years make it such that the capacity of what is currently under contract is less than what would happen if the digital signal comes on line. Bob Mcl_aurin stated that in 1994 the technology was not reliable far digital compression. Councilmember Sybil Navas said the bottom line is that the Town of Vaii wil! end up with better quality than what we would have under the old agreement. Rick Inman stated that this is correct. Councilmember Bob Armour stated he appreciated the simplicity of the presentation, the signal is better and TCi has gone above and beyond the franchise agreement to date. Bob McLaurfn said the presentation tonight was for Council information only, and that staff is not asking for a motion tonight. Tom Moorhead said the next step would be for Bob McLaurin, Tom Moorhead and Fred Lutz of TCI meet and come to an agreement between the Town of Vail and TCI and make recommendations to Council. Mayor Rob Ford thanked Rick Inman and Chip White for their report. The eightiti item on the agenda was #irst reading of Ordinance No. 26, Series of 1997, adapting the Town Cade of Vail, Colorado. Tom Moorhead, Town Attorney, stated the Municipal Cade of the Tawn of Vaii was originally published by Look Publishing Company in 1977 and has been kept current by regular supplementation. Over that period of time there are many provisions within the Code that no longer where current in regard to current department personnel and practices of a non- substantive nature. It was also determined that the format of the Code could be improved through a recodification with an emphasis on being more user friendly. Over two years ago the Town staff looked at recodification of the municipal code for several factors, length of time for documents to be supplemented, references and inconsistencies. This effort was undertaken under the direction of the Town Attorney's and Town Clerk's offices. Each Town of Vail department has reviewed in totality those code sections that fall most commonly under their jurisdiction. Because of this recodification process there has been developed a much improved index with appropriate cross-references which were inadequate previously. Also references to individual departments and staff members by title have been clarified where necessary. In mast instances the schedules of fees which are reviewed on an annual basis by the Town Council have been removed so that it wifl not be necessary to supplement the Code as frequently as in the past. Current lists of fees wilt be kept on file in the office of the Town Clerk and the department which administers those fee schedules. The recodification process is not intended to make substantive changes to the Municipal Code. The Town Charter is also included in the new code books and as an added feature, the Municipal Code will also be available an CD Rom. The final product is before Council. Mayor Rob Ford stated that these .code books are on loan to Council and are to be returned at the end of each term. Councilmember Mike Jewett made a motion to approve Ordinance No. 26, Series of 1997, first reading to adopt the Town Code of Vail, Councilmember Bob Armour seconded the motion. There was additional discussion. A vote was taken and there was unanimous approval, 7-0. . ~ • The ninth item on the agenda was the Tawn Manager Report. Bob Mcl_aurin stated he has nothing to add to the Tawn Manager`s memorandum. He also asked the Council to think about a date far a strategic planning retreat. Councilmember Kevin Foley acknowledged a letter from Vail Associates complimenting the Vail Fire Department for its response to a call at the Golden Peak ski base. As there was no further business, Councilmember Bob Armour made a motion to adjourn, Councilmember Sybill Naas seconded the motion. A vote was taken, and the motion passed unanimously, 7-0. The mee#ing adjourned at 9:25 p.m. . ATTEST: orele' onaldson Town Clerk • Mayor ~~ ~~%' ~E~~ ~~~~iii c~'L O~AO~~~,``: f~ TQWN OF VA~L " Couth Frontage Road ~, Colorado 81657 970-479-2100 FAX 970-,479-2157 MEDIA ADVISORY December 3, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR DECEMBER 2 Work Session Briefs Councilmembers present: Arnett, Armour, Foley, Ford, Jewett, Kurz, Navas --Site Visit and Appeal of B&B Conditional Use Approval by PEC Following a site visit and a public hearing, the Council voted 5-2 (Kurz, Armour against) to overturn the Planning and Environmental Commission's Oct. 27 conditional use approval that would have allowed for a bed and breakfast operation at 1477 Aspen Grove Lane. In overturning the approval, the Council majority found that the applicant, William Miller, needed approval from his homeowner's association before filing the application with the town due to use of a private road. For more information, ~cantact Mike Mollica in the Community Development Department at 479-2144. --Debris Flow Hazard Map The Council voted 7-0 to approve a request by homeowner Evie Not# to remove her property at 2645 Bald Mountain Road from the town's debris #low hazard map. The Council action was based on a recommendation by a professional geologist that a berm constructed in 1984 eliminates the hazard identified previously. In removing the property from the hazard map, Nott agreed to waive liability against the town in the case of future risks associated with debris flows. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Lionshead Master Plan As part of the Lionshead Mas#er Plan discussion, Councilmembers shared their thoughts about last week's walking tour of the River Run Village in Keystone. River Run is a new planned unit development ski base approved by Summi# County. Council impressions included the importance of sun pockets, the use of overhangs and pitched roofs to reduce the scale of the buildings, view corridors of the mountain, the importance of gathering places, retail accessibility, building textures, diverse architeckure, the size of the pedestrian corridors and plazas, charac#er and personality traits, and the placement of public art, among others. Councilman Michael Arnett said redevelopment in Lionshead should focus on improving the first two levels of the buildings to reduce the canyon-like scale for pedestrians. In response to a question by Town Manager Bob McLaurin regarding next steps in the Lionshead decision-making process, Mayor Rob Fard asked McLaurin to prepare a recommendation for the next meeting. For more information, contact McLaurin at 479-2105. --Outdoor Lighting AmendmentlAccessory Uses As a preview to the evening meeting, the Council reviewed atwo-part ordinance that would (more) ~a RECYCLED PAPER TOV Council HighlightslAdd 1 exempt low level (18 inches or less) outdoor lighting for steps and walkways from the total number of sigh#s permit#ed per residen#ial lot and--as a housekeeping measure--to allow approval of accessary uses to be conducted outside of a building in the Commercial Service Center Zone District subject to the issuance of a conditional use permit. During discussion, the Council reduced the intensity of the outdoor lighting levels recommended in the ordinance from 400 to 250 lumens (equivalent to a 25 watt bulb) per fixture, For more information, contact George Ruther in the Community Development Department at 479-2145. --Information Update There were two announcements: the TOV Holiday party is Dec. 12; dinner with the Avon Town Council is set for Dec. 4. Andy Knudtsen, senior housing policy planner, briefly reviewed a memo updating the Council on the town's housing efforts. He said a draft agreement with the Eagle River Water and Sanita#ion District {in which the town will take the lead on construction of the Red Sandstone Creek housing project) will be available for Council review at next week's meeting. Councilmembers Michael Arnett and Michael Jewett stated their interes# in creating a mix of for-safe units and seasonal rental units at the site. The previous density was approved at 17 for-sale units. For more information, contact Knudtsen at 479-2440. --Council Reports Kevin Foley attended a Turn it Up! training session earlier in the day. He complimented organizers of the event. --Other Michael Arnett asked fellow Councilmembers if there was interest in considering legislation which would allow modest upgrades of certain properties (those within existing gross residential floor area allowances} without requiring additional modifications to the property other than meeting building code requirements. Arnett said the proposal would provide a "stroke of fairness" to the community. The remaining Councilmembers agreed to consider such an ordinance. Town Attorney Tom Moorhead will be asked to prepare a draft. Kevin Foley inquired about the following: removal of a bus shelter on the Golf Course route by Golden Peak; the existence of an impromptu parking lot behind Ski Club Vail; horse carriage clean-up operations; promotion of Park Free After 3; repair work a# the old town shop parking lot; and bus service requests on Chamonix Lane and late-night service to Eas# Vail, Ludwig Kurz said the downhill course at Beaver Creek, which hosted its first practice run earlier in the day, will prove to be one of the top downhill courses in the world. in following up on a request from a representative of the Eagle Valley Leadership Coalition regarding creation of a regional council of governments, Bab Armour suggested sending a letter to the group expressing reservations about the concept. The Council voted 7-0 to authorize Sybill Navas and Bob Armour to pick out new chairs for the Council. The money will come from Council contingency funds, Town Attorney Tom Moorhead advised the Council that due to the revised GRFA ordinance, Todger Anderson's residence would qualify to convert an existing crawl space into GRFA, except for an added restriction that was entered into at the time of construction in 1992. The Council directed Moorhead to work with Anderson in agreeing to release the restriction. This will permit the project to go through the process to finish out the existing space. (more) TOV Council HighlightslAdd 2 Evening Session Briefs Councilmembers present: Arnett, Armour, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation There was no citizen participation. --Consent Agenda The Council voted 7-0 to approve the consent agenda which contained two items: minutes from the Nov. 4 and 18 evening meetings; and a resolution designating signers for library deposit transactions. --Outdoor Lighting Amendment/Accessory Uses The Council voted 7-0 to approve first reading of an ordinance that amends two sections of the Municipal Code. The first exempts low-to-the-ground outdoor lights from the total number of lights permitted on a residential lot. The measure is intended to improve the safety of residential stairs and sidewalks. The second amendment is a housekeeping measure that allows accessory uses to be conducted outside of a building in the Commercial Service Center Zone District subject to approval of a conditional use permit. The measure clarifies a Council decision earlier in the year to allow a batting cage to be operated outside at Gorton's Saloon as an accessory use. For more information, contact George Ruther in the Community Development Department at 479-2145. --TOV PolicelFire Employees' Pension Fund Amendment The Council voted 7-0 to approve an ordinance on first reading to amend the pension plan to reflect changes in the law. The amendment, among other things, allows the town to refund accounts less than $3,500 if there has been a break in service far one year. The administrative changes were recommended by the town's pension attorney. For more information, cantac# Steve Thompson, finance director, at 479-2116. --TOV Employees' Pension Fund Amendment The Council voted 7-0 to approve this ordinance on first reading that duplicates the changes outlined above. For more information, contact Steve Thompson, finance director, at 479-2116. --Supplemental Appropriation The Council voted 6-1 (Jewett against) to approve first reading of a $323,916 supplemental appropriation to the 1997 budget. In voting against the ordinance, Councilman Michael Jewett said he couldn't support the measure because it contains a $5,000 appropriation for noise mitigation at Vail Commons. Jewett has called the mitigation an inappropriate expenditure by the town because it subsidizes one of the largest grocers in the country. Jewett said there's even talk in the community about referring the matter to a vote of the people. The Council voted 4-2 (Jewett and Foley against) Oct. 21 to authorize the project to reduce noise levels caused by a compressor at City Market (City Market also agreed to contribute $5,000 to share in the . mitigation cost). Last night, Councilman Kevin Foley said he also felt the mitigation was an inappropriate town expense. But Councilmembers 5ybill Navas, Ludwig Kurz and Rob l=ord said they stood by their decision because it provides direct benefit to the neighborhood, not City Market. Because the noise level wasn't in violation of town codes, the Council couldn't require City Market to improve the situation, they said. In addition, the three said it would be unfortunate if the matter were brought to a public vote, noting that the cost of the election might be higher than the matter in question. Also last night, Tawn Manager Bab Mcl_aurin noted that the project had already been approved following Council authorization in October; the action before the Counci! now, he said, is to appropriate the funds. {more} TOV Council HighlightslAdd 3 --TCI Follow-up The Council heard a report from the Denver-based consulting firm of E3S1 {Enhanced Video, Voice & Data Systems, Inc.) regarding the town's franchise agreement with TCI Cablevision. . E3S1 was hired by the town to evaluate TCI's current plant and to review various options for improvement of the plant. The work was initiated following TCI's request to modify the current 15-year franchise agreement with the town. Rather than rebuild the system with fiber optics by January 1998 as the current franchise requires, TCI has proposed a hybrid system containing a combination of fiber optic improvements along with digital compression technology. During last night's presentation, Chip White of E351 said plant improvements undertaken by TCI within the past year have already improved the signal quality by as much as 30 percent in Vail. Those improvements include installation of a fiber optic network from the plant's headend in Avon through Dowd Junction to West Vail, and from West Vail to Aspen Lane in East Vail. White recommends #hat TCI also upgrade its plant from an analog capacity of 330 megahertz to 400 megahertz, which will add capacity for 12 new analog channels. From there, he said, three of those analog channels could then be converted to digital channels at a compression ration of 12-to-1, netting 36 more digital programming sources. The end result would provide up to 46 analog channels and 72 digital channels for a total programming availability of 118 channels, he said. White also recommended that a consistent maintenance agreement be implemented between TCI and the town in which cut cable, pedestal damage and relocation requests are logged and reported. The current TCI system provides 37 available analog channels and 36 digital channels for a total of 73 channels; the franchise agreement calls far a total of 78 analog channels by 1998. In response to questions by Cauncilmembers, White said the hybrid system of fiber optic and digital compression would serve the best purpose far cable subscribers because it would offer better quality, mute capacity and more flexibility. The fiber optic rebuild proposed originally, he said, is no longer state-of-the-art technology. In addition, customers can choose whether or not they want to pay for the added digital channels, he said. With the fiber optic rebuild, TCI would have the authority #a pass the upgrade costs on directly to the customers which would result in higher monthly bills. Town Manager Bob McLaurin said a staff recommendation would be presented to the Council in the next few weeks regarding next steps. For mare information, contact Mcl.aurin at 479-2905. --Code Codification The Council voted 7-0 to approve first reading of an ordinance adop#ing a recodified municipal code fallowing two years of work. In addition to printed versions, the code has been formatted an CD-ROM for improved accessibility. --Town Manager's Report In his town manager's report, Bab McLaurin asked the Council to begin thinking about a date for a strategic planning retreat. --Other Councilman Kevin Foley acknowledged a letter from Vail Associates complimenting the Fire Depar#ment far its response to a call at the Golden Peak ski base. . UPCOMING DISCUSSION TOPICS Dec. 9 Work Session PECIDRI3 Review Livnshead Master Plan Booth Falls Rockfall Mitigation (Site Visit & Discussion) (more) TOV Council HighliglltslAdd 4 Dec. 16 Work Session 20 Year Anniversaries (Dick Duran & Mike McGee) Lionshead Master Pfan Dec. 76 Evening Meeting First Reading, Ordinance No. 26, Cade Codification First Reading, Ordinance No. 25, Supplemental Appropriation First Reading, Ordinance No. 23, TOV PoiicelFire Employee Pension Amendment First Reading, Ordinance No. 24, TOV Employee Pension Amendment Second Reading, Ordinance No. 22, Design Guidelines Amendment Lionshead Master f Ian # # # • .~ou~v o~ vArL~ South Frontage Road Yail, Colorado 81657 970-479-2.100 FAX 970-479-2157 MEDIA ADVISORY December 10, 1897 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS f~OR DECEMBER 9 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas _-Site Visit and Discussion of Rockfail Mitigation for Booth Falls Following a site visit, the Council voted 7-0 to approve the use of Town of Vail land for the creation of rackfall mitigation far the Booth Fails Homeowners Association. The town has committed up to $20,000 to assist with design of the wall, while the Homeowners Association has agreed to pay for all construction casts. The proposed mitigation involves construction of two walls. The primary wall is 360 ft. long, 12 ft. high and 12 ft. thick, while the second wall is 130 ft. long, 8 f#. high and 1Q ff, thick. Approximately 120 ft. of the primary wall would be located on a parcel which is in the process of being transferred to the Town of Vail's ownership from the U.S. Forest Service. During discussion yesterday, Russell Forrest, the town's senior environmental policy planner, said the mitigation, once complete, will allow the 18 units at Booth Falls to be identified as having approved mitigation on the Town's hazard maps. Construction of the two protective walls follows an incident last March 26 when a 20 ft. by 8 ft. by 8 ft. piece of rock face broke off the rock band above the Booth Fails units causing substantial damage to one of the buildings. Construction is expected to begin in early spring. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Lionshead Redevelopment Master Plan Status Report During an update on the master planning process, representatives of the town's consultant, Design Workshop, identified seven outstanding issues to be resolved for completion of stage three (analyze alternatives and select preferred alternatives) of a five~step process. Design Workshop yesterday presented alternatives to sevEral concepts that had been floated previously. The proposed transit corridor spine, for example, which has received numerous letters of protest from surrounding property owners, is being deemed as "problematic given existing technology and necessity to relocate portions of some existing buildings." Instead, the master plan team recommends focusing on maintaining and enhancing the linkage between the east and west ends of Lionshead in other ways, such as running a transit line parallel to the Frontage Road, or reserving right-of-way for a central corridor in the event that future conditions and improved technology warrant implementation of the concept. Similarly, an earlier concept of an 800-space underground parking structure beneath the Landmark Townhomes, Concert Hall plaza and Montaneros has been deemed "too tenuous a possibility." So, alternatives were presented yesterday that would offer incentives to properties that would agree to add more below-grade parking spaces than would be required for their own use in conjunction with their proposed redevelopments. Also presented yesterday were alternatives to a concept for realignment of the South Frontage Road and a brief discussion on building height and mass. Ethan Moore of Design Workshop said the master plan would {more) TM C~~ RECYCLED PAPER TOV Council HighlightslAdd i recommend alternatives to today's zoning code to enhance the quality of the spaces. As it stands now, he said the four existing zoning code elements--height, site coverage, setbacks and GRFA--don't provide opportunities for significant redevelopment given the nonconforming status of the vast majority of existing buildings. David Kenyon, also of Design Workshop, spoke of the advantages a master plan will bring to Lionshead. Once complete, he said the plan will strengthen the town's control of the public domain within Lionshead {elements such as public spaces, ClrCUlatl0n, view corridors and sun pockets) rather than a reactive review of developers' projects on a piecemeal basis. During discussion by the Council, Mayor Rob Ford spoke of the project's importance in revitalizing Vail as a whole through increased economic stability. Ford offered an open invitation for those interested in the project to get involved. Councilman Ludwig Kurz expressed interest in reviewing underaround transit and pedestrian opportunities, given the limited space, white Councilman Michael Arnett suggested putting a transit corridor throuq~i buildings instead of around them. In summarizing the discussion, Mayor Rob Ford said the Council has no intention of approving a new transit corridor that would utilize existing technology and that a new underground parking garage is simply a concept that by no means would be forced upon properties through condemnation, The Council is scheduled to continue its discussion at the Dec. 15 work session to determine how it will proceed in moving through Stage 3. For more information, contact Susan Connelly in the Community Development ^epartment at 479-2 i 40. --Council Reports Kevin Foley, who represents the Council on the Eagle County Trails Committee, said the group approved a $95,000 funding request for trails in Gypsum. Funding comes from the half-cent transportation tax. Michael Arnett complimented organizers of the World Cup races for its successful run. --Other Bob Armour reported on his attendance at the recent Crystal Ball; thanked Councilmembers for attending the joint dinner with the Avon Town Council; and reminded members about a Vail Valley Exchange event Dec. 15 at the Colorado Ski Museum as well as the Dec. 9 community mixer at the Dancing Bear. Ludwig Kurz thanked the Town of Vail bus division for its transportation assistance during the World Cup races. The effort was considered a dry run for the ~ 999 World Alpine Ski Championships. Kevin Foley shared a list of items for follow-up: signs on Frontage Road at Ford Park; Concert Hall Plaza bus stop operations; the speed of buses on the intown route; the status of the bridge work on Vail Valley Drive; and a date for the Council retreat. Sybill Navas inquired about the need to raise three manhole covers on South Frontage Road. Michael Jewett said he wanted to state his concern far the record regarding fees that he says are too high at the Bright Horizons day care center at Vail Commons. He asked Town Manager Bob McLaurin to explore the matter. Jewett also said he was intrigued by a suggestion at the Avon Town Council dinner that a summit be held by communities impacted by Vail Resorts-- Breckenridge, Vail and Avon--to discuss issues of common concern. Jewett also announced that immediately following the work session, several Councilmembers would be meeting with David Corbin of Vail Associates for a briefing on VA's concepts for redevelopment of its core site in Lionshead. In addition, Jewett asked if TOV employee survey results, part of an ongoing {more) Tov Council Highlights/Add 2 organizational development process, would be made available to Council. Town Manager Bob McLaurin said the information would be made available to Council in the coming weeks. Kevin Foley thanked organizers of the Turn it Up! program for another successful training. UPCOMING DISCUSSION TOPICS Dec. i6 Wark Session 20 Year Anniversaries, Dick Duran and Mi[<e McGee Presentation of Investment Report Lionshead Redevelopment Master Plan, Next Steps Dec. i 6 Evening Meeting 2nd Reading Ordinance No. 26, Code Codification 2nd Reading, Ordinance No. 25, Supplemental Appropriation 2nd Reading, Ordinance No. 23, Amendment to Police/Fire Pension Fund 2nd Reading, Ordinance No. 24, Amendment to TOV Employee Pension Fund 2nd Reading, Ordinance Na. 22, Design Guideline Amendment Jan. 6 Work Session No items scheduled at this time Jan. & Evening Meeting CARTS Presentation # # # • ~ .f + r • MINUTES VAIL TOWN COUNCIL EVENING MEETING DECEMBER 16, 1997 A regular meeting of the Vail Town Council was held on Tuesday, December 16, 1997, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: MEMBERS ABSENT: Ludwig Kurz, Mayor Pro-Tem Kevin Foley Sybill Navas Michael Jewett Bob Armour Mike Arnett Rob Ford, Mayor TOWN OFFICIALS PRESENT: Bob McLaui7n, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. Paul Johnston, former Town of Vail Councilmember, congratulated the newly elected members and expressed his views regarding the process of electing a new mayor, sta#ing he felt the decision should have more public input, with interested current Councilmembers as well as those in the candidate race who are also interested in the mayoral position, stating that position prior to the election as opposed to the closed door voting that presently exists. Dan Telleen, owner of Karats jewelry store next to the remodel of Austria Haus, expressed his concern regarding the signage around the construction site and the lack of proper lighting around the site. The Council and Town Manager Bab McLaurin agreed with his concerns and agreed to follow upon the matter. Ginger Margolin, attorney for a client interested in opening a liquor store at the Vail Commons site, asked for the town's clarification regarding City Market's previous statements that it would not lease retail space for a liquor store operation. She presented the Council with a list of points regarding the circumstances regarding the zoning issues and asked the Council to clarify in writing its position on the zoning issue. Paul Rondeau, Vail golf course resident, expressed his concern with the removal of the Galf . Course bus shelter after the completion of the Golden Peak ski base. He stated the lass of the shelter was detrimental to the users, as there was confusion as to where the bus stop was located because of inadequate lighting and signs. Town Manager McLaurin stated the bus shelter was scheduled to be reinstalled. Mr. Rondeau also suggested eliminating the golf course bus in the summer and extending the in-town bus to include the soccer field, eliminating the low ridership on the buses during the summer months. He also suggested the increased use of local volunteers, many of whom are retired, in the community. The second item on the agenda was the consent agenda of A) Ordinance No. 22, Series of 1997, second reading of an Ordinance amending Sections 18.54.050()}1-5 and 18.28.040 of the Municipal Code of the Town of Vail to exempt outdoor lighting which is 18" or less above grade and is either a full cutoff fixture or has maximum source lumens of 250 (equivalent to a 25-watt bulb} from the total number of lights permitted per residential lot, and to permit accessory uses to be conducted outside in the Commercial Service Center (CSC} Zone District, subject to the issuance of a conditional use permit, pursuant to Chapter 18.60.; B) No. 23, Series of 1997, second reading of the second amendment to the Town of Vaik Police and Fire Employees' Pen sion Fund.; C} Ordinance No. 24, Series of 1997, second reading of the second amendment to the Town of Vail Employees' Pension Fund; and D) Ordinance No. 26, Series of 1997, second reading of an Ordinance Adopting the Town Code of Vail, Colorado. Steve Thompson, Finance Director, stated that Ordinances No. 23 and 24, Series of 1997, needed to be removed from the agenda and placed on the January 6, 1998, agenda as modifications to the ordinances needed to • be made on second reading. A motion was made by Councilmember Navas to remove Ordinances 22 and 26, Series of 1997, from the consent agenda, and approve Ordinances 23 and 24, Series of 1997, on second reading. Councilmember Armour seconded the motion. A vote was taken the and motion passed unanimously, 6-0. ' / r The third item on the agenda was the second reading of Ordinance No. 25, Series of 1997, an ordinance making supplemental appropriations from the Town of Vail General Fund, Heavy Equipment Fund, and Booth Creek Debt Service Fund, of the 1997 Budget and the Financial Plan for the Town of Vail, appropriating $448,276 supplemental funds to the 1997 budget. After some discussion, Councilmember Armour made a motion to approve Ordinance No. 25, Series of 1997, on second reading. Councilmember Arnett seconded the motion. Councilmember Jewett stated that he would vote against the motion as he had done on first reading, stating he could not support the measure because it contained a $5000 appropriation for noise mitigation at Vail Commons, which he felt should be borne by City Market, as it was an expense incurred by their construction of the building. Councilmember Armour stated he felt $5000 was a very small portion of the Town's $29 million budget and did not feel this was a concern. A vote was taken and the motion passed 5-1, Jewitt opposing. The fourth item on the agenda was the update on the Lionshead Master Plan Stage Three. Susan Connelly presented the update to the Council, along with Ethan Moore from Design Workshop. Among ideas discussed were public view corridors and public gathering places, employee housing sites, and additional parking. A lengthy discussion followed, reviewing the 14 framework elements presented to the Council. There was much discussion regarding the possibility of a transportation system being built to run through the middle of Lionshead, parallel to the Frontage Road. Also discussion was held regarding view corridors, zoning regulations, loading and delivery areas, land use issues, real estate opportunities, and financial concerns regarding consequences of the renovation and financing options. Property owners from the Landmark expressed their concern regarding the central corridor system, stating they felt this would ruin the ambiance of Lionshead. Property owners in the Lionshead area expressed their . concerns of losing their privacy and views by having public transportation run through the corridor. The Council members had expressed interest in creating an expanded outreach program to reach property owners who will be here for the holidays. Susan Connelly announced that two public sessions would be held during the Holidays to include second homeowners to give their comments and suggestion regarding the redevelopment. The Council expressed their approval of the plans so far, and stated that nothing being presented at this evening's meeting would be set in stone; rather, the Council was willing to give the design team a "go ahead" sign to continue their work in the Lionshead area. Jim Lamont, representing the East Village Homeowner's Association, discussed concerns from the Association. Dave Corbin, from Vail Associates, addressed the Council, giving their support of the master plan, stating that it was a guide and that many discussions and meetings would be held before any decisions would be made. Bob Armour stated he felt the 14 guidelines were on target for what was to be accomplished. The Council was polled and were all in favor of what progress had been made thus far. Councilmember Navas was in favor of pursuing the streamwalk concept in Lionshead. After much discussion, Councilmember Armour made a motion to accept the direction of the 14 elements of the Lionshead Master Plan framework and Councilmember Arnett seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Town Manager Bob McLaurin stated the second homeowner open houses would be held between Christmas and New Year's and the dates would be publicized as soon as possible. . The fifth item on the agenda was the Town Manager Report. Town Manager stated he had nothing further to add to the report. He stated the next CAST meeting would be held in Frisco, Colorado, on January 22 and 23, 1998. McLaurin also stated the LOAA (Land Ownership Adjustment Agreement would be finalized with a closing on the real estate exchange this Friday, December 19th. Councilmember Foley inquired about parking maps to distribute to visitors. He also expressed the thoughts of the Council to Rob Ford and his family on Rob's mother's recent surgery. Councilmember Armour made a motion to adjourn the meeting and Councilmember Arnett seconded the motion. A vote was taken and the motion passed unanimously. The meeting was adjourned at 10:45 P.M. Respectfully submitted, Ludwig K ,Mayor Pro-Tem ATTEST: ~`, ~~ 111[1 i l l l t l i' ~ r~ f 1 i!l'!i~ j~ ~D~ ~~_ elei onaldson, Town Clerk ~ E A L Minutes taken by Mary A. Caster 1 ~ ~~~ r~~O\~~~{ ,,»~\ ~..~ M .~ ~~~~ • During the 1995 Vail Commons approval process, City Market, in response to an inquiry from the Town, made a promise not to lease space in Vail Commons to a retail liquor store. • Upan final project approval, the Town never memorialized the promise nor has the Town issued any rules ar guidelines to enforce the promise. In fact, contrary to the promise, zoning for Vail Commons does not prohibit a retail liquor store use. • City Market is, nevertheless, honoring its promise. • City Market has entered into a lease with my client because the zoning does not prohibit a retail liquor stare use. • City Market has requested that my client get written clarification of the fact that the promise is contrary to the zoning prior to pursuing a liquor license application. • The effect of the promise is to protect certain retailers from free market competition while not protecting others allowed by zoning. For example, why protect retail liquor store owners but not protect the dry cleaner or video store owner with a promise as well? • This selective promise enforcement usurps the Liquor Board's responsibility and the community's right to speak at the Liquor Board's public hearing process. • We ask that you clarify this contradictory situation: 1. If this Council wants the promise to be kept please indicate so in writing by making the zoning or some other documentation reflect the promise. 2. If this Council wants otherwise please indicate so in writing. . • Either way, we think this issue should be clarified in writing in order to prevent further confusion. ASPEN:Qa220t8A1 TOWN OF PAIL [/ 7. ~~ uth Frontage Road Ydl~Colorado 81657 970-479-2104 FAX 970-.479-2157 MEDIA ADVISORY December 17, 1997 Contact: Suzanne Silverihorn, 479-2115 Community Information Office VAII_ TOWN COUNCIL HIGHLIGHTS FOR DECEMBER 16 Work Session Briefs Councilmembers present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Employee Anniversaries The Council recognized both Dick Duran, fire chief, and Mike McGee, fire marshal, for 20 years of service to the town. Each received a check for $2,000 in appreciation of their contributions. --Presentation of Investment Report Chris Anderson, finance and budget manager, presented the town's investment report and explained the format of the report. The Council briefly discussed the relationship of the Tabor Amendment to the town's investments (no relationship) and the strategy of the town's long-term investments. --Lionshead Redevelopment Master Plan In preparation for the evening meeting, the Council reviewed 14 master plan framework elements as part of the Lionshead Redevelopment Master Plan. Please see evening meeting briefs for details. --Information Update Assistant Town Manager Pam Brandmeyer asked Councilmembers to leave voice mail messages regarding various maintenance and other items that need attention from the town to help expedite the process. The items will then be added to a tracking sheet distributed weekly to Council. --Council Reports Kevin Foley attended a meeting of the Eagle County Transportation Authority in which a service agreement was signed with the Town of Avon. Sybill Navas attended a meeting of the Northwest Colorado Council of Governments for a discussion on tax-based equity and regionalism; also, there was a state legislative roundtable. --Other Kevin Foley and Sybill Navas noted a successful reception at the Colorado Ski Museum to recognize representatives involved in a sister cities exchange arranged through the local Vail Valley Exchange with representatives from Mt. Buller, Australia. In inquiring about the status of a request for a bus stop in West Vail, Foley challenged the town staff to find an acceptable solution. He also questioned the town's judgement in removing a bus shelter near Golden Peak. {more} Lea RECYCLED PAPER TOV Council HighlightslAdd 1 Ludwig Kurz complimented organizers of the town's holiday party. Sybill Navas inquired about a date far the Town Council retreat. Michael Jewett asked that his issue regarding recreational vehicles be discussed at the retreat. Bob Armour asked far a copy of a 1989 fire study, reported a problem with a split rail fence at the west end of North Frontage Road, inquired about a staff response regarding use of speed bumps, and asked if the town should require lobbyists to register themselves with the town similar to state policies. Evening Session Briefs Councilmembers present: Armour, Arnett, Foley, Jewett, Kurz, Navas --Citizen Participation Paul Johnston, a former councilmember, congratulated the newly elec#ed members and shared an idea regarding future selection of the mayor. He asked that a process (not a formal charter amendment) be structured that would create public dialogue from those seeking the mayoral seat to provide an opportunity for the mayoral candidates to talk about their vision for Vail before being selected by Council. He said the current selection process (which happens largely behind the scenes) is cryptic. Next, Dan Teleen, owner of Karats, a jewelry stare next to the Austria Haus construction site, asked for the Council's help in restoring informational and directional signs as wel! as proper lighting at the construction site. Town Manager Bob McLaurin agreed to follow up. Ginger Margolin, an attorney representing a client who's interested in opening a liquor store at the Vaii Commons site, asked for the town's clarification regarding City Market's previous statements that it would not lease retail space for a liquor store operation. Margolin said the position #aken by Ci#y Market contradicts the town's zoning code and puts a restraint on free market competition. She asked the fawn to clarify its position in writing. Paul Rondeau, a resident of the Golf Course neighborhood, questioned the rationale behind removal of the Golf Course bus shelter upon completion of the Golden Peak ski base. He said the change has caused considerable confusion among riders who can no longer find the bus stop because of its bleak identification and lack of lighting. Town Manager Bob McLaurin said the shelter would be'reinstalled. Also, Rondeau shared his concept for a modification of summer bus service. His proposal includes elimination of the Gnlf Course route, extending the in-town shuttle to the soccer field turnaround and adding a stop at the Golf Course Clubhouse on the East Vail route. He said the concept would be more effective and would eliminate the perception of empty buses. Rondeau, a retiree, encouraged the Council to tap the brainpower of he and others in the community who have time to volunteer far focus groups and other methods to improve the town's services. --Consent Agenda The Council voted 6-0 to approve #wo items on the consent agenda. One was second reading of an ordinance that amends two sections of the Municipal Code, The first exempts low level (18 inches or less) outdoor lighting for steps and walkways from the total number of lights permitted on a residential lot. The second amendment is a housekeeping measure that allows accessory uses to be conducted outside of a building in the Commercial Service Center Zone District subject to approval of a conditional use permit. The second item on the consent agenda was second reading of an ordinance adopting a recodified municipal code following two years of work. Two other items on the consent agenda, second reading of ordinances amending the town's pension funds, were removed and will be rescheduled Jan. 6. (more) TOV Council Highlights/Add 2 --Supplemental Appropriation The Council voted 5-1 (Jewett against) to approve second reading of a $448,276 supplemental appropriation to the 1997 budget. in voting against the ordinance (as he did during first reading), Councilman Michael Jewett, said he couldn't support the measure because it contains a $5,000 appropriation for noise mitigation at Vail Commons. Jewett has called the mitigation an inappropriate expenditure by the town. Rather than refer the issue to a public vote, Jewett says his constituents will now write to officials from City Market to ask them to return the $5,000 to the town. Councilman Bob Armour, who supports the town's involvement in the Vail Commons noise mitigation, noted the $5,000 expense represents a tiny fraction of the town's $29 million budget. --Lionshead Master Plan Stage 3 The Council voted 6-0 to accept the direction of the 14 framework elements presented to Council by the Lionshead Redevelopment Master Plan team. The vote followed three hours of review and discussion by the Council, the master plan team and members of the audience. At the crux of the discussion yesterday was a recommendation to retain a concept to create a stronger connection between the east and west ends of Lionshead either by reserving right-of- wayfor acentral corridor in the event that future conditions and improved technology warrant implementation of the concept, or by running a transit line parallel to the Frontage Road, or by some other means that would accomplish the connection. Two property owners from the Landmark, along with their property manager, urged the Council to eliminate the central corridor concept, saying it would ruin the ambiance of Lionshead. Instead, Councilmembers--noting there's no intent to allow the current fleet of diesel buses to run through the middle of Lionshead--said they were comfortable leaving all options open for additional study. in making a motion to accept the 14 concepts, which include ideas for gateways, corridors and public gathering places, along with employee housing sites, additional parking, and other improvements, Councilman Bob Armour said the elements are "on target" with the town's six community policy objectives adopted by the town a year ago. Armour said the Council's acceptance of the 14 framework elements simply allows for continued study of the various opportunities rather than casting decisions in stone. Ludwig Kurz, who presided over the meeting in Rob Ford's absence, emphasized the importance of the comprehensive nature of the master plan, especiaNy since future redevelopment in Lionshead is a given. Councilmember Sybiil Navas indicated an interest in pursuing extension of the streamwalk as part of the master plan's efforts to improve connections between the Village and Lionshead. Also yesterday, the Council accepted a proposal by the master plan team to host two open houses during the holidays as an extension of the Lionshead master plan outreach program to provide an update on the process. For a full recap of yesterday's discussion, watch the meeting in its entirety on Channel 5 (call 949-5657 for a replay schedule}. The master plan process wilt now focus on height and density issues in the context of the 14 framework elements, moving toward completion of stage three of the five-stage process. For more information, contact Susan Connelly in the Community Development Department at 479-2140. --Town Manager's Report In his town manger's report, Bab McLaurin announced the next meeting of the Colorado Association of Ski Towns on Jan. 22-23 in Frisco and said that along-awaited closing date of Dec. 19 had been scheduled for the Land Ownership Adjustment Agreement {land trades) between the Town of Vail and the U.S. Forest Service. Far more information on LOAA, contact Russell Forrest in the Community Development Department at 479-2146. --Other Kevin Foley wished everyone happy holidays and extended his thoughts to Rob Ford who was out of town tending to a family illness. {more} TOV Council Highiigh#s1Add 3 UPCOMING DISCUSSION TOPICS Dec. 23 Work Session No Meeting Dec. 30 Work Session No Meeting Jan. 6 Work Session Overview of Solid Waste Plan Discussion of Slifer Plaza Project Jan. 6 Evening Meeting CARTS Presentation Second Reading, Pension Amendments Jan. 73 Work Session PEC/DRB Review Executive Session, Personnel Issues # # # n • •