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HomeMy WebLinkAbout1970 Vail Town Council MinutesAGENDA JOINT VAIL PLANNING COMMISSION/ VAIL BOARD OF TRUSTEES MEETING JANUARY 12, 1970 PLANNING COMMISSION MEETING, 7:30 p. m. Announce that Planning Commission Meeting will be temporarily adjourned until after Board of Trustees meeting BOARD OF TRUSTEES MEETING 1. Consideration of an Ordinance acc-t-,ptinci Lho dedication of certain parks and public land from Vail A-,S(rCiP Egs';r Inc. , and accepting conditions relating to the use of same; and setting forth details in relation thereto. 2. Consideration of an Ordinance accepting lease agreement between Vail. Associates, Inc. , and Town of Vail for Main Parking Lot for 49-year period. 3. Discussion of Refuse Collection. t AGENDA VAIL BOARD OF TRUSTEES JANUARY 19, 1970 I. CONSIDERATION OF REFUSE DISPOSAL PROBLEM II. DISCUSSION OF BUILDING INSPECTION PROBLEMS: A. PERMIT FOR SKARTVEDT RESIDENCE (CLAUDE MARTIN) B. VARIANCE GRANTED TO SINK CONDOMINIUM (LIONSHEAD CENTER) III. DISCUSSION OF BUS SITUATION IV. DISCUSSION OF POTENTIAL VAIL ASSOCIATES SHOP PURCHASE (TENTATIVE) V. CLOSED SESSION__CASINO VAIL LIQUOR VIOLATION (BOARD ACTS AS LOCAL LIQUOR LICENSING AUTHORITY) i AGENDA BOARD OF TRUSTEES MEETING JANUARY 26, 1970 ti _t 40 1. DISCUSSION OF REFUSE COLLECTION II. DISCUSSION OF MUNICIPAL-FIRE BUILDING SITE III. DISCUSSION OF REQUEST FROM HOMEOWNER'S ASSOCIATION CONCERNING UNDERGROUND UTILITIES IV. REPORTS: A. PENDING ANNEXATIONS B. WATER AND SEWER RATE HEARING C. LION'S RIDGE COVENANTS D. GOLF PRO E. PROPOSED SHOP PURCHASE -0 0- AGENDA VAIL BOARD OF TRUSTEES MEETING FEBRUARY 9, 1970 t 1. CONSIDERATION OF ORDINANCE NO. 1, SERIES OF 1970: APPROPRIATING SUMS OF MONEY TO DEFRAY EXPENSES AND LIABILITIES OF THE TOWN OF VAIL, COLORADO, FOR THE TOWN'S FISCAL YEAR BEGINNING JANUARY 1, 1970, AND ENDING ON THE LAST DAY OF DECEMBER 1970. I1. FINANCIAL REPORTS FOR DECEMBER AND JANUARY. III. CONSIDERATION OF RESOLUTION ACCEPTING SANDSTONE 70 ANNEXATION PETITION AND SETTING FORTH HEARING THEREON. IV. DISCUSSION OF TELEVISION FRANCHISE AND REQUEST BY CABLE COMPANY TO PROVIDE CHANNEL 2 SERVICE RATHER THAN CHANNEL 6. V. DISCUSSION OF SELECTING ARCHITECT FOR THE MUNICIPAL BUILDING VI. DISCUSSION OF TOWN APPLICATION FOR rEDERAL A14BULANCE AID. VII. REPORTS: A. REFUSE. B. BUILDING CODE AMENDMENTS. 0 C. VETERINARY PROPOSAL. CONVENE AS LOCAL LIQUOR LICENSING AUTHORITY TO CONSIDER: Possible Violation of State Liquor Code by Casino/ Vail (Casino Partners, Ltd. dba Ranald and Pamela MacDonald) on January 18, 1970 9 AGENDA BOARD OF TRUSTEES MEETING FEBRUARY 23, 1970 _a • Z. WATER RATE STUDY II. DISCUSSION OF LANDSCAPING NORTH OF COVERED BRIDGE III. REFUSE (Bob Mayne) LOCAL LIQUOR LICENSING AUTHORITY: I. REQUEST BY MR. AND MRS. BARIBEAU TO MODIFY PREMISES OF LA PINATA II. CONSIDERATION OF APPLICATION FOR NEW LICENSE AT THE SLOPE BY RILEY VAIL CORPORATION III. DECISION ON CASINO VAIL PUBLIC HEARING HELD FEBRUARY 9, 1970 • AGENDA VAIL BOARD OF TRUSTEES MEETING MARCH 9, 1970 I. FINANCIAL REPORTS Il. CONSIDERATION OF PULIS ANNEXATION III. CONSIDERATION OF MUNICIPAL BUILDING PROGRAM: A. SELECTION OF ARCHITECT B. BUILDING REQUIREMENTS C. SITE LOCATION FINANCING D . IV. CONSIDERATION OF SUMMER DAY CAMP OPERATION V. REPORTS: A. REVISED ESTIMATE ON COVERED BRIDGE LANDSCAPING B. STATUS OF ELECTRIC UTILITY STUDY C. MAIN PARKING LOT LEASE SIGNED Vi. PRELIMINARY NOMINATION OF MUNICIPAL ELECTION JUDGES, CLERKS, AND ALTERNATES (3 judges, 2 clerks, alternates for each) 1- 0 cl AGENDA VAIL BOARD OF TRUSTEES MEETING MARCH 16, 1970 I. APPOINTMENT OF ELECTION JUDGES. II. BUS PURCHASE. III.UNDERGROUND UTILITIES. - it IV. FINANCING OF MUNICIPAL BUILDING. i AGENDA VAIL BOARD OF TRUSTEES MARCH 30, 1970 --' 0 • I. MINUTES OF PREVIOUS MEETINGS. II. FINANCIAL REPORTS. III. DISCUSSION OF MUNICIPAL COMPLEX. IV. DISCUSSION OF COVERED BRIDGE LANDSCAPING. V. UNDERGROUND UTILITIES FOR FOREST, ROCK LEDGE AND BEAVER DAM ROADS. VI. REPORTS. VII. CITIZEN PARTICIPATION. AGENDA 17 BOARD OF TRUSTEES MEETING APRIL 13, 1970 I. ADMINISTER OATHS OF OFFICE TO TRUSTEES. II. ELECT MAYOR PRO-TEM. III. REAPPOINTMENT OF TOWN CLERK. IV. MINUTES OF PREVIOUS MEETING. V. FIRST QUARTER FINANCIAL REPORT. VI. CONSIDERATION OF PETITION TO CLOSE THE WEST END OF VAIL VALLEY DRIVE TO VEHICULAR TRAFFIC. VII. STATUS REPORT ON ELECTRIC UTILITY STUDY. - • VIII. CONSIDERATION OF CONSTRUCTION FACTORS FOR COVERED BRIDGE AREA LANDSCAPING. IX. CONSIDERATION OF ZONING ORDINANCE AMENDMENTS (PROPOSED ORDINANCE NO. 8 of 1970). X. RATIFICATION OF BUS AGREEMENT BETWEEN VAIL ASSOCIATES AND THE TOWN. XI. CITIZEN PARTICIPATION. EXECUTIVE SESSION: DISCUSSION OF PLANNING COMMISSION AND SIGN COMMITTEE APPOINTMENTS. -10 AGENDA VAIL BOARD OF TRUSTEES MEETING May 11, 1970 I. Approve minutes of previous meetings. II. Financial Reports III. Discussion of Landscaping Proposal for Main Parking Lot and area north of Covered Bridge. IV. Discussion of Refuse Collection problems V. Discussion of Municipal Building and Post Office A. Financial Considerations B. Architectural Presentation VI. Application and Hearing for Conditional. Use Permit (Lazier) VII. Awarding of Bids on Five new 3; ton Pickups and One Asphalt Roller Convene as Local Liquor Licensing Authority 1. Consideration of Transfer of Stock Holders of Nu Gnu • 1-10 -0 =.!;:- 0 AGENDA VAIL BOARD OF TRUSTEES MEETING JUNE 8, 1970 I. Approve minutes of previous meeting II. Financial reports III. Consideration of a petition requesting partial vacation and or closing of Vail Valley Road. IV. Status report by Taylor Gamblin of Holy Cross Electric Association. V. Consideration of an ordinance creating the position of Town Manager VI. Resolution appointing various Town officials VII. Consideration of Aids regarding; paving of portions of Gore Creek Drive and East Meadow Drive VIII. Proposal for conversion of a few test vehicles to propane fuel. IX. Reports: A. Bus Station status 8. Municipal Building and Post Office status C. Parking Lot and Landscaping D. Golf Building E. ?Loudspeaker approval forffnnLaPinata a7? Qdd Co?4PSu.d? pin,. ?wJ?[ '? tt r0 r AGENDA VAIL BOARD OF TRUSTEES AND VAIL PLANNING COMMISSION CONVENE AS VAIL PLANNING COMMISSION I. Consideration of plat of Vail Village, Ninth Filing. II. Recommendation by Vail Planning Commission on certain amendments to the Vail. Zoning Ordinance. CONVENE AS VAIL LOCAL LIQUOR LICENSING AUTHORITY I. Consideration of a Retail Fermented Malt Beverage License (3.2 beer only) for K & R Casino, Inc. . II. Consideration of a Hotel-Restaurant Liquor License. CONVENE AS VAIL BOARD OF TRUSTEES I. Consideration of financial reports II. Consideration of a resolution regarding an amendment to Colorado State Constitution. III. Consideration of the vacation of a portion of Hornsilver Circle. IV. Consideration of Ordnance No. 13 (Series of 1970) V. Consideration of a Resolution relating to NO-HUNTING in Vail Valley. VI. Appointment of Deputy Town Clerks. 0 AGENDA 9 VAIL BOARD OF TRUSTEES OCTOBER 16, 1970 CONVENE AS VAIL LOCAL LIQUOR LICENSING AUTHORITY I. Consideration of a Retail Liquor Store Licence (Crowley-Lionshead) CONVENE AS VAIL BOARD OF TRUSTEES I. Consideration of Financial Reports II. Consideration of a partial vacation of right-of- way on Hornsilver Circle. III. Discussion of main parking lot procedures and fees for 1971 winter season. • IV. Appointment of new Sign Committee Member. 9 AGENDA VAIL BOARD OF TRUSTEES NOVEMBER 23, 1970 I. CONSIDERATION OF FINANCIAL REPORTS IT. APPROINTMENT OF NEW SIGN COMMITTEE MEMBER, BRITA SJOMAN III. REPORTS A. HOME RULE B. MUNICIPAL LEAGUE LEGISLATION me C. MUNICIPAL BUILDING AND POST OFFICE STATUS CONVENE AS LOCAL LIQUOR LICENSING AUTHORITY I. RENEWAL OF PRESENT BEER, LIQUOR, WINE, AND RETAIL PACKAGE LIQUOR LICENSES. U AGENDA VAIL BOARD OF TRUSTEES DECEMBER 14, 1970 I. CONSIDERATION OF 1971 BUDGET AND SPECIAL APPROPRIATION ORDINANCE RELATING THERETO. II. CERTIFICATION OF 1971 MILL LEVY FOR TOWN AND GENERAL IMPROVEMENT DISTRICTS. III. APPROVAL OF MUNICIPAL BUILDING COMPLEX CONCEPT. IV. REPORT ON TRAFFIC CONTROL AND RELATED PROBLEMS BY POLICE CHIEF DTMICELI. 40 V. REPORT ON 1970 MOUNTAIN BELL RATE INCREASE. OFFICE COPY DO NOT REMOVE MINUTES OF THE JOINT VAIL BOARD VAIL FIRE PROTECTION ?. OF DIRECTORS JANUARY 7, MEETING OF TRUSTEES/ DISTRICT BOARD MEETING 1970 The meeting was called to order by Mayor Dobson in the Mill Creek Court Building at 9:30 a.m. ROLL CALL found the following members present: (Trustees) Mayor John Dobson Trustee C. E. Kindel Trustee Richard Bailey Trustee Joseph Langmaid Absent: Trustee Johnny Kaemmer Trustee Thomas Steinberg Trustee John Donovan (Fire Board) Chairman Joseph Langmaid Director C. E. Kindel Director Lorence Burdick Absent: Director Cesare Moretti Director Don Almond Others present: Flake Lynch, Terry Minger, Larry Robinson, Stan Bernstein I. MUNICIPAL BUILDING SITE. Mayor Dobson noted that the Planning Commiislon feels the site adjacent to the chapel is more desirable for a municipal complex than the site proposed by Vail Associates. It was noted that the chapel parking area could serve a two-fold purpose--accommodating the needs of a municipal complex as well as its own. Chief Bush commented that the currently proposed site (across from Holiday Inn) is preferable for the fire function. Trustee/Director Kindel mentioned the concept of con- structing a municipal building over structured parking in the main parking lot currently under lease to the Town for 49 years. There is currently po clause in the lease re- garding structured parking. The site west of the clinic was also discussed, as it would bring; the proposed library in next to the school. Trustee/Director Langmaid said that t b ble i i ht d si th li f t i th i c area m g no e e ra . e c e no se ac or n n It was the general consensus of the Boards that the Holiday Inn site was undesirable for pedestrian access reasons. Blake will ask the Planning Commission to discuss the merits of the Holiday Inn site vs. a Frontage Road site on the east end of LionsHead, based on the non--availability of the site near the chapel. At this point Mr. Clay Simon of Vail Associates joined the Boards and stated that Vail Asso- ciates plans to construct employee housing in the area west of the clinic. He did, however, concede that it was a far better site than the one across from the Holiday Inn from a pedestrian access point of view. Upon Trustee/ Director Kindel's suggestion that VAI employee housing be constructed over the main parking lot, a brief discussion ensued on the parking lot. It was noted that the lease contained the restriction that structured parking would have to be nogotiated between VAI and the Town, and that no permanent improvements would be made to the lot without prior approval by VAI. This lease will be signed on January 12. II. REFUSE COLLECTION. Blake Lynch reviewed the Town's participation in the trash removal problem. Our dump trucks worked every day during the previous week; trash collected was burned at the sewer plant site to reduce the load to be hauled to Wolcott Sanitary Fill. More than 40 loads were reduced to three loads via this pro- cess. Terry Minger reviewed his report on this subject dated January 5. He stressed the direct control the Town could exercise over a Town-operated system when there are complaints--of which there have been many of late. He noted that there might be a problem in obtaining equip- ment, as Denver has just recently started enforcing their burning ordinance, and additional trash businesses are springing up to accommodate the additional demand for same. He remarked that it would be costly and time-consuming to invite competitive bidders from Denver to consider the task. When asked'.how long it would take the Town to set up such a business, he replied two weeks. Vail Associates' Maintenance Garage could handle the storage of two com- pactor trucks, in the event that the Town purchases it. Blake and Terry will proceed on the proposed establishment of a municipal trash system, offering Leo Duran, the pre- sent PUC licensee, an involvement on whatever level he prefers. Father Stone will be apprised of the situation. It was stressed that we have every intention of including Mr. Duran in such an operation if he so desires. III. Vail Associates/Ninth Filing. Vail Associates plans to file the Ninth Filing with the County Clerk tomorrow; this concerns the land just west of Sandstone 70. This filing has not been approved by the Planning Commission. The land will be sold by VAI to its supervisory employees. If they attempt to sell such property within three years from purchase date, VAI has an option to buy it back at current appraised value at time of sale. If there is a higher bid by a prospective buyer during the three-year period, VAI will have to meet it to obtain the property. It is anticipated that five or six homes will be con- structed commencing this spring. With no further business to be discussed, the meeting adjourned at 12:00 noon. • f -2- OFFICE COPY DO NOT REMOV MINUTES OF THE MEETING 4 VAIL BOARD OF TRUSTEES/VAIL PLANNING COMMISSION JANUARY 12, 1970 The meeting was called to order by Chairman Gerry White of the Planning Commission at 7:30 p.m. in the Manor Vail. Conference Room; he announced that he would entertain a motion to defer the business of the Commission until the Trustee meeting had adjourned. Commissioner Donovan moved to adjourn until that time; Commissioner Clark seconded; and the Planning Commission unanimously approved the temporary adjournment. Mayor Dobson called the Board of Trustees meeting to order at 7:45 p.m. ROLL CALL found the following members present: mayor J1 Trustee Trustee Trustee Trustee Trustee Dhn Dobson John Donovan Joseph Langmaid Thomas Steinberg C. E. Kindel Richard Bailey Absent: Trustee Johnny Kaemmer Others present:Blake Lynch, Terry Minger. I. PROPOSED ORDINANCE NO. 2 OF 1970: Consideration of an ordinance accepting the dedication of certain parks and public land from Vail Associates, Inc., and accepting conditions relating to the use of same; and setting forth details in relation thereto. Blake Lynch polled the Trustees as to whether they had read and understood the proposed ordinance; the poll was unanimously affirmative. VOTE: Approve Ordinance No. 2 of 1970. Mayor Dobson YES Trustee Donovan YES Trustee Bailey YES Trustee Steinberg YES Trustee Kindel YES Trustee Langmaid YES Ordinance No. 2 of 1970 is hereby approved. II. PROPOSED ORDINANCE NO. 3 OF 1970: Consideration of an ordinance authorizing execution of a ground lease with Vail Associates, Inc., and setting forth matters relating thereto (main parking lot). Blake Lynch polled the Trustees as to whether they had read and understood the proposed ordinance; the poll was unanimously affirmative. VOTE: Approve Ordinance No. 3 of 1970. Mayor D, Trustee Trustee Trustee Trustee Trustee Ordinance No. 3 of 1970 Dbson YES Donovan YES Bailey YES Steinberg YES Kindel YES Langmaid YES is hereby approved. III. DISCUSSION OF REFUSE COLLECTION. Mayor Dobson intro- duced this item, stressing its complexity to date. He then asked Terry Minger to give the audience a history of the problem. In September the Trustees requested that Terry get together with Leo Duran to discuss what might be done to improve his service; Terry had done so by October. In mid-October Terry made a report to the Trustees out- lining the several alternatives open to the Town in select- ing the most effective method of refuse removal. During these meetings with Mr. Duran and Mrs. Trujillo, it was apparent that their billing, procedures were inadequate and that there weren't sufficient records; an analysis of the equipment showed that trucks were obsolete. There was no existing management concept. Around December 22, the trash problem reached crisis proportions; great quantities were piling up in the commercial area, as well as lesser amounts in the residential areas. The municipality of Vail had, and has, no control over the situation. By December 29 the trash in the core area was in quanitites that would have created a health problem had it occurred in summer. Mr. Duran's trucks were out of service during this period. The Town of Vail recruited laborers and, utilizing its dump trucks, collected 70 loads of trash--and this was only in the commercial area. On January 9 Terry presented his findings and recommendations to Mr. Duran. Terry then outlined the three alternatives open to the Town for recti- fying the existing situation: (1) Continue with existing situation, perhaps in a different manner of franchise, . establishing controls and guidelines. Terry personally feels that the present system is ineffective and inade- quate. (2) Solicit other private haulers. However, our problem is of an immediate nature--competetive bidding process and PUC application would be very time consuming, not to mention physical organization of the business. It would probably take six months. (3) Municipal collection--- on a two-- to three-year trial basis. Terry believes this to be the most immediate and most effective way to solve the problem at this time, stating that we could be in the municipal trash business in two months or perhaps sooner. During meetings with Mr. Duran, Terry proposed that he take over supervision of the Town of Vail's municipal refuse operation. This would allow him fringe benefits and a better work week. Mr. Duran could retain areas east and west of the corporate limits of Vail on a private- hauler basis. Terry noted that Leo has cost problems in terms of equipment and labor force. The Town already has in existence facilities for repair and maintenance of equipment, plus accounting procedures and a billing sys- tem already established. The Town could place stronger emphasis on sanitation service to Vail; a municipality can demonstrate greater responsibility for appearance, too. With municipal collection service, the Town could legiti- mately respond imme-d.iately to complaints. Through use of police power, the Town would be able to enforce coopera- tion by citizens. A survey of 20 Colorado communities shows that every city in municipal collection is considerably lower in operating cost than a private hauler, with a higher level of service. Some are picking up twice a week at the same operating cost as private haulers picking up once a week. The Town could break even in one year, and realize a profit thereafter--which could be used to expand and improve the service. Terry summarized by say- ing that if the Town is to be held responsible for this service, it will need the tools with which to deal with problems and complaints inherent in such service; it will need control over such an operation. Blake Lynch then spoke briefly on the three major considera- tions of this problem: (1) Is the existing service adequate? (2) Why are we proposing municipal collection? (3) If present system is inadequate and we propose municipal collec- tion, are we able to do so? The first year of municipal operation would require many adjustments on rates and policies regarding disposal of unusual types of rubble, etc. Definite standards would have to be spelled out in an exclusive franchise. It's not that much more difficult for us to do it ourselves than it is to go after the fran- chisee to get him going. We would be able to enforce any -2- regulations made in regard to refuse pickup. If we go into municipal collection now, we will be better able to go into a franchise agreement in one or two years because we will have figures with which to establish standards. We have the management ability, accounting personnel and some maintenance capability to go into operation. The Town has built-in cost-saving features: no tax on gaso- line, and no sales tax on equipment purchase. Blake said that the Town should be concerned primarily with guaran- teeing the best service possible to our guests. Also, municipal collection could serve as incentive to private land owners in the adjacent areas to annex to the Town. Mayor Dobson asked if anyone had a question regarding the history of the problem as reflected by Blake and Terry. Citizen Ted Poliac noted that Mr. Duran has provided this service since Vail's inception, and that it is only recently that a breakdown has occurred. He doubts that it would be financially feasible for Leo to collect trash only outside of Vail. Citizen Bill Holland inquired as to why the crisis had occurred--was the equipment inoperable? During this period one of Leo's trucks was in Denver for repairs; and another truck broke down simultaneously. The trucks are old and difficult to keep running. Trustee Donovan asked if the Town was anticipating the problem in its entire complexity--considering the outlying areas--or just the Town of Vail. Mayor Dobson noted that, by law, the Trustees could concern themselves only with the corporate limits of Vail, but that there is certainly an obligation to consider the environs. Service provided without the Town would come under the regulations of the PUC. Trustee Steinberg remarked that one of the reasons for truck breakdown during this period was that the County did not maintain the road to the Sanitary Landfill near Wolcott. Under a municipal collection system, we could put pressure on the County to plow this road on a timely basis. Trustee Kindel raised an open question of the adequacy of service prior to the crisis. Some of the comments were that Leo doesn't charge enough in some instances; his billing system is poor; his actual removal service is good. Trus- tee Kindel then reported that one of the key personnel in a local management firm noted that the second largest source of complaints in the past several years was in re- gard to trash pickup. Citizen Robert Parker noted that a great many of the local homes and condominiums were not properly designed for the handling of trash. Management of these dwellings has been totally inadequate in some instances, he stated; and these same managers are res- ponsible for placement of trash barrels. Attorney James Mosley of Denver stressed Vail's moral obligation to Leo because of the service he has rendered in the past. He doesn't think the alternatives need result in putting Leo out of business. Mr. Bill Peterson, a trash businessman from Illinois, stated that many towns would-be happy to send their franchise to us and help us set one up. Father Thomas Stone of Minturn made the statement that if Mr. Duran couldn't handle the business, he shouldn't be in it. He noted that Leo had an inadequate bookkeeping system, poor management and poor equipment. For the Town to hire Leo under the present conditions would be just as foolish as having him remain in business. With a better bookkeep- ing/billing system, Leo could triple his income and put it back into newer and better equipment. He doesn't think another company, or the Town, could set up and be opera- tional as quickly as Leo could improve his billing system. Citizen Ted Poliac asserted that billing under a municipal system should be on an individual collection basis. Bill- ing would be incorporated in the monthly water and sanita- tion statement. Town collection would be mandatory, or residents could dispose of trash personally. Trustee Donovan asked if the Town could franchise itself, and if it could force Townspeople to use only its system. Attorney -3- Robinson noted that through an ordinance the Town could prohibit other companies from serving in the corporate limits. Citizen Roger Brown noted that the newly formed Homeowners' Association would prefer private enterprise over a Town-operated system. Dr. Draper, with Agri-Vet of Colorado Springs--a consultant firm, proposed taking over Leo's operation and setting up management and billing guidelines. He was under the impression that landfills could be found closer to Vail. Trustee Steinberg informed him that there is no land available in the County for this, other than the Wolcott Landfill and another more distant. Mayor Dobson asked Dr. Draper to submit a detailed proposal, stressing that no decision will be made until all proposals have been considered. At this point, Citizen Hans Weibel • • • franchise, establishing rates at the ig them throughout the duration of the iced Mr. Ralph Collister, of Winter- which is currently conducting a two-- ?ntation to the Board of Trustees. )mmended equipment requirements and a method of operation. Hans noted that :nt should have an accompanying per= ?ment. He has approached Leo several ,tner, but has received no response. :aced that the people should have the ie franchisee. Citizen Gerry White ?ivate enterprise took over, which 7ly way to him, it would be appropriate zld meet the standard requirements of asked Leo what the customer could improved service; Leo replied that an effort would be made to meet former standards and collec- tions made from customers reluctant to pay. proposed to set up a outset and maintaini contract. He introd Weiss Co. in Denver, week survey for pres Included will be rec complete proposal on any franchise agreem formance bond requir times to become a pa Citizen Ted Poliac s option on choosing t reflected that, if p appeared to be the o to discern if Leo co a franchisee. Gerry expect in the way of Citizen Robert Parker suggested that the Town give Leo a deadline by which time he would present to the Town a plan which would show how he plans to improve service, how he would handle billing and other administrative matters, and show equipment he might purchase and rates he would charge. Perhaps this should be a 60- or 90-day ultimatum during which time Leo is given an opportunity to present a trash hauling scheme that would be satisfactory to the Board. If he cannot do so, then perhaps it should be opened up to other interested parties. Only at that time should the Town consider assuming the operation itself, per Mr. Parker. Citizen Clay Simon asked what would be done during the interim 3-to-4-week period and what tem- porary solution could be looked forward to. Father Stone ren?arked that he is on his way to Denver tomorrow to arrange for a lease agreement for additional equipment. He added that, with cooperation from the Town, perhaps a collection system could be worked out. Hans Weibel offered to provide equipment and labor assistance. Mayor Dobson reiterated that we are ready to assist Leo in any way possible to reach a satisfactory solution to this problem. The matter will be taken under advisement; and a report will be made at the next Trustee meeting to be held January 19. With no further business to be discussed, the meeting adjourned at 9:45 p.m. -4- OFFICE COPY DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES JANUARY 19, 1970 Mayor Dobson called the meeting to order at 4:10 p.m. in the Manor Vail Conference Room. ROLL CALL found the following members present: Mayor J Trustee Trustee Trustee Trustee Trustee Trustee ohn Dobson Johnny Kaemmer Joseph Langmaid Thomas Steinberg C. E. Kindel Richard Bailey John Donovan Others present: Blake Lynch, Larry Robinson, Charles Bynum I. CONSIDERATION OF REFUSE DISPOSAL PROBLEM. Deferred until later in the meeting. II. DISCUSSION OF BUILDING INSPECTION PROBLEMS. Deferred until later in the meeting. III. DISCUSSION OF BUS SITUATION. Blake Lynch reported that the Town has terminated the San Juan Tours, Inc., shuttle bus contract, per mutual agreement between Clay Simi-)n of Vail Associates and Blake. He remarked that at the end of the two-week Christmas period, the buses had broken down constantly and the Town had expended many hours attempting to repair them and recruit drivers---the contract provided for a professional San Juan recruiter to find suitable drivers. At the end of the Christmas-. New Year period they were given a 15-day trial period--- during which they replaced the original buses with two diesel buses, which were no better than the previous two for operability. The Recreation District mechanic: spent 25 hours attempting to repair and start them. Hop Rudder spent 36 hours coordinating drivers, repairs, etc. Under the Sac. Juan contract we were paying $160 per day for the two buses. Upon termination of the contract on January 3.5, we rented two school buses from Weiss, a Denver company, for $150 each per month. Blake noted that after some d.i.s- cussion with Clay on thissituation, it was decided to purchase buses for operation by the Town, with Vail Associates splitting administrative and operating casts 50-50. Under Town operation the buses could run on more flexible schedules--depending can demand, instead of the flat eight-hour shifts prescribed by San Juan. Blake said he and Clay planned to be in Denver on Thursday, January 22, to scout around for the best new bus buys. He added that he would like general Trusted approval to make tentative commitment at that time if a suitable buy were found. He noted that the two school buses were also available for purchase at this time--both going for $2,500. We have had an offer from Weiss for two new school buses, painted blue, 32•-passenger, ski racks, for $7,000 each. When queried, Citizen Bob Marne stated that the pres=t ly rented school buses do not reflect what he considered to be the best: image for Vail; but he added that, if the Town were thinking of just the next year or two, they would be a fairly practical buy, if they were painted--which would cost approximately $300 each. The Town has been using his bus for $30 per day when the San Juan buses were not operating. Blake remarked that VRA has expressed a definite need for summer bus service to transport conventioners to activities at the new LionsHead area. The Board authorized Blake to purchase the two presently rented buses for $2,500, to be split with Mail Associates. I. CONSIDERATION OF REFUSE DISPOSAL PROBLEM. Mayor Dobson introduced Father Thomas Stone, who _Friefed the Trustees on the status of Leo Duran's business problems. Father Stone feels that the size of the business is en- tirely beyond Leo's personal capabilities. He said he had found two or three interested parties who wanted to buy Leo out and put him to work on a salary and profit-sharing basis. He noted that Leo had something to sell at this time, but that it might not be equally as saleable in the near future if service continues to deteriorate. Intan- gible assets include Leo's established good will and his PUC permit, which has certain negotiable value, per Father Stone. Leo is opposed to taking in a partner. The par- ties interested in buying Leo out want a guaranteed fran- chise before doing so. When asked if Leo intended to dis- continue service, Father Stone replied that he did not. Father Stone suggested that the Trustees formally advise Leo to sell his business while it was still valuable. There was some discussion regarding Leo's PUC license; Father Stone noted that it covered a 25-mile radius which encompasses all of Vail Valley. Trustee Donovan commented that there was a B Permit presently available for this area for $2,000. Blake added that, in Terry Minger's discussion with the PUC, they informed him that a temporary permit could be issued almost immediately upon processing of application and that no great delay would be involved. Citizen Hans Weibel, one of the parties interested in assuming the trash-hauling function for the area, remarked that he couldn't afford to buy Leo out if the Town were going to ultimately invite competitive bidding. He had to know one way or the other before he could commit him- self. Mr. Collister of Winter-Weiss Company in Denver noted that, if an outsider came into Vail and bid on this business, he would find that within three months' time he was losing money. He thought any bidder should specify his plan and method of operation; because performance is the main issue he should state in detail how such an operation would be managed. At this point Mr. Orville Stoddard of Colorado State Department of Health (Engi- neering Section) introduced himself and stressed that the department is concerned that all refuse be collected regularly. He had read Terry Minger's report and felt it to be a good summary of the problem, from a public health point of view. Trustee Kindel asked him if he could be of assistance in encouraging the County to plow the access road to the Sanitary Fill at Wolcott. He re- plied that he would be happy to meet with them and make it clear that the County should provide usable facilities and make them accessible during all weather conditions. Blake added that the County Commissioners claim they maintain this raod. He noted that the company doing the hauling should attempt to establish some rapport with the Commissioners and the person in charge of the Sanitary rill facility before the Town steps in. Blake will inves- tigate this further to ascertain if conditions are as bad as reported. If that is the case, the Board will lodge a strong complaint with the County Commissioners. Bob Mayne, who was present to tender his proposal for service, said that he wouldn't do so if Leo were taken advantage of in the process. He proposed to buy Leo out and take over service on a one-year, non-franchise, trial basis. Father Stone offered to arrange negotiations between Leo and any and all interested parties. He asked that Mrs. Trujillo's statement on January 12 that the Crossroads paid only $8.00 per month for trash hauling for the entire complex be noted as highly erroneous--they pay considerably more. Mayor Dobson concluded that all pro- posals for assumption of the trash-hauling service will be accepted in the Town Office until Close-of-Business, Monday, January 26. All proposals will be given individual consideration by the Board. They should include a state- ment of intent regarding service outside the confines of Vail proper. -2- II. DISCUSSION OF BUILDING INSPECTION PROBLEMS. A. Permit for Skartvedt Residence (Claude Martin): Deferred to a later meeting. B. Variance Granted to Sink Condominium (LionsHead Center: Charles Bynum, Building Official, briefed the Board on the history of this construction. Mershon-Gimeno, the contractor, inkially started construction without obtaining a building permit. They submitted partial plans when asked for same in complete form. Mr. Bynum wrote them defining what was necessary to comply with the Building Code. When it was evident that they were proceeding and not complying, he and the Town administration con- sidered suspending construction; however, they did not. The plans were transmitted to the International Conference of Building Officials (ICBO) for plan check; they found 30 discrepancies with the Building Code. Mr. Charles Sink, the architect for the structure, requested the Board of Building Appeals to grant several, variances after their physical installation. A Board meeting was held(with Building Official, Charles Bynum, unable to attend); and, almost all the variances were granted. Mr. Bynum feels that the Board had no authority to grant cer- tain of these variances; he had informed them in a memorandum previous to the meeting of the areas in which they could and could not act. Mr. Bynum does not feel inclined to issue a Certificate of Occupancy for this building because it will definitely be a non-conforming structure when completed. Blake Lynch noted that the Town should have gone ahead with suspension when it was being originally considered; however, we didn't in a spirit of cooperation. He added that Mr. Bynum was informed by the builder that he would proceed with construction according to plans regardless of anything the Building Offi- cial might say. Blake suggested that after review of the file, the Trustees send a strong letter setting forth this history, voicing their displeasure, and noting that in the future we will not grant temporary construction permits to this builder. The lower gondola terminal is nearing completion, and we still don't have on file complete architectural and structural plans. The developer, Vail Associates, was assured by the architect, Charles Sink, that the building was in compliance with the Code. Some discussion ensued among the Trustees regarding the importance of stressing Building Code requirements to the developer in his initial stage of development. It was suggested that the. Architectural Control. Committee, which sees the plans long before building permit application is made, could strongly advise the developer of these obligations. Blake will draft a letter to Vail. Associates for Trustee consideration at their next meeting. IV. DISCUSSION OF POTENTIAL VAIL, ASSOCIATES SHOP PURCHASE. Blake reviewed Clay Simon's most recent correspondence on this subject. In his letter to the Board of January 19 he noted that the purchase price for the maintenance shop bad been set at $90,000. Building costs at time of con- atruction were $77,000; the increase in price takes into consideration today's replacement costs, the actual appraised value of the building and a nominal cost of land underneath the building. An appraisal requested of Carver Architects by the Town concluded that the building is worth $70,000. In his written comments to the Board, Pete Burnett stressed that there is a pressing need for storage space for the numerous items of equipment currently owned by the various districts to prolong their life. -3- There is no dry, heated repair area for the Town mechanic at this time. He estimates that the proposed shop would more than furnish ample storage for the present fleet of equipment. An additional advantage is its proximity to the Sewer Plant. Blake noted that it would also provide storage and maintenance area for the buses which the Town anticipates purchasing very shortly. Mr. Simon has asked for a firm commitment for the Monday, January 26, Vail Associates Board of Directors' meeting. There was some discussion regarding the alternative methods for financing such purchase. V. CASINO VAIL LIQUOR VIOLATION. With the Police Depart- ment's Duty Officer's Notice of Violating in hand, Blake asked the Trustees whether they wanted to suspend license or hold a hearing on the violation, which occurred January 18, 1970. Hearing was set for February 90 at 8:30 p.m. in the Manor Vail Conference Room. Mr. and Mrs. Ranald MacDonald, dba Casino Partners Ltd.---the licensees, will be notified of the hearing via certified mail. With no further business to discuss, the meeting adjourned at 6:30 p.m. r? f -4- OFFICE COPY DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES JANUARY 26, 1970 The meeting was called to order by Acting Mayor Joseph Langmaid in the Manor Vail Conference Room at 7:40 p.m. ROLL CALL found the following members present: Acting Mayor Joseph Langmaid Trustee Johnny Kaemmer Trustee Thomas Steinberg Trustee Richard Bailey Trustee John Donovan Absent: Mayor John Dobson Trustee C. E. Kindel Others present: Blake Lynch, Larry Robinson. 1. DISCUSSION OF REFUSE COLLECTION. Acting Mayor Lang- maid requested that all proposals be submitted at this time and asked Jim Schroeder, representing Leo Duran, to speak first. A. On behalf of Mr. Duran, Attorney Jim Schroeder stated that in the last two weeks Mr. Duran has come to the basic decision that his business has grown beyond his management capabilities and financial resources. He desires to sell his business and equip- ment, providing that, in future years--over a period of time, he remains as an employee of the operating company and participates in future profits of such venture, and thereby recoups the value for his busi- ness. He added that they had obtained at least one firm proposal--from a Mr. Strauss, who proposed pur- chasing the business, buying new equipment, and pro- viding new management. Leo would participate as an employee. Mr. Schroeder noted that this was merely a tentative proposal and that no contract of any nature had been negotiated to date, He remarked that Bob Mayne had indicated an interest similar to that of Mr. Strauss. Mr. Schroeder added that, although • Mr. Strauss didn't have a formal proposal to present -to the Board, he has had 15 years' experience in the trucking and hauling business and has a good credit rating and financial resources to assure proper manage- ment and operation of such a business. B. Attorney Stewart Brown, who represents Hans Weibel, noted that he and his client had been in touch with Mr. Duran to propose joint performance under a partner- ship arrangement. As an alternative, they also pro- pose purchasing Leo's business and have asked him for his sale price. Mr. Weibel is ready to begin physical operation within two weeks of a final decision on this matter. Mr. Weibel prefers to handle the matter privately with Mr. Duran--paying him a realistic price and providing a place in the organization for him. C. Bob Mayne presented his proposal through Barrie Weiss, Dempster representative from Denver. Mr. Weiss noted that on Friday and Saturday of last week he had made a survey in the Vail area and found it ideal for the container train concept of refuse collec- tion. He proposed a four-wheel drive vehicle to pull the container train, with driver and helper. There would be no noise involved in this concept outside of the pulling vehicle's engine. He presented photos of the currently existing debris around Vail and re- marked that seven 31-gallon drums would fill one cubic yard of container space and four 50-gallon drums would fill the same area. A 6-cubic yard container would accommodate forty-two 31-gallon drums. He noted that the current system runs with a driver and two helpers; the proposed system would require one driver and one helper. He stressed that such a system could grow with Vail, with a minimum of expense to purchase additional containers; and, because of the efficiency of such a system, it would be possible to decrease rates in the future. Mr. Mayne assured the Board that he is interested in operating throughout the entire valley--not just Vail. D. Dr. Paul Draper, of Agri-Vet Associates in Colo- rado Springs, announced that he had presented a pro- posal to Mr. Duran in an effort to woo him in favor of his management services--or an outright sale to Agri-Vet. He presented his brief proposal and con- tract to the Board. In order to put all bidding on an equal basis, Blake Lynch suggested that Leo and his attorney establish what they believed to be a fair price for the business and notify the potential bidders of same. In turn, each bidder would include this purchase sum as an integral part of his individual bid. Attorney Stewart Brown suggested that a formal appraisal be made of Leo's business. He also reiterated that the Town's position is: No one will be forced to deal with Leo on any ground whatsoever; never- theless, Leo's familiarity with such operation is obvious, and any bidder who found room for Leo in his operation might have a competitive edge. When the question arose as to what would be done if Leo's asking price were un- reasonable, the Mayor noted that open bidding would result. It was concluded that Mr. Duran would submit his sale price to the bidders within three days. There will be a meeting with Blake Lynch and all bidders here in the Manor Vail Conference Room at 10:00 a.m. on Friday, January 30, to discuss the bid specifications distributed to bidders by the Town. Ground rules and bid date will be established at this meeting. Il. DISCUSSION OF MUNICIPAL-FIRE BUILDING SITE. Blake synch reviewed most recent correspondence from Clay Simon . of Vail Associates, in which he states that alternative sites for a municipal complex proposed by the Town were unacceptable due to firm plans by Vaal Associates for those locations. The only remaining site is the one originally proposed--between the Holiday Inn and I-70. There was some discussion on James Kough's recent appraisal of the 1--70 site ($250,000). Blake remarked that Vail. Associates wants this dedication to count on the 8% public land dedication requirement for LionsHead. Some discussion ensued regarding pedestrian---as well as vehicular--accessibility. Although an underpass could be constructed fairly easily, the problem of ingress/egress on the Frontage Road still exists. This matter will be referred back to the Planning Commission for a formal evaluation and recommenation. III. DISCUSSION OF REQUEST FROM HOMEOWNERS' ASSOCIATION CONCERNING UNDERGROUND UTILITIES. Blake reviewed his November memorandum to the Homeowners defining the terms of doing the underground installation in the Forest, Rock Ledge and Beaver Dam Road areas. It proposed that Vail. Associates, the Town, and the Homeowners each assume 1/3 of the entire cost. Acting Mayor Langmaid noted that Roger Brown, President of the Association, had indicated to him that they expect the Town to contribute $3,000. Citizen Ginny Crowley asked how the Town could consider financially assisting in the burial of lines in one part of Town when there is a need for same throughout the -2- village; she suggested reconsideration on a Town-wide basis. It was the general consensus that Mrs. Crowley's point was well taken. Blake will try to determine who would be willing to assist financially in the burial of cable abutting the Frontage Road, although he doesn't expect: the personal interest to be as strong there as it may be on East Meadow Drive--where the same installation is needed. He noted that it would be impossible to per- form the installation in the Homeowners' area without further obligating Town funds for similar work in other areas of the Town. IV. REPORTS. A. Sandstone 70 and Pulis Annexations--these petitions will be presented to the Board at the February 9 meeting. B. Water and Sewer Rate Hearing-will also be held at the February 9 meeting. C. Lionb Ridge Covenants were distributed to the Trustees for their information by Blake. D. Blake announced that a Committee composed of Rod Slifer, Ted Kindel, and himself, had selected Mr. Bob Wolfe of Mesa, Arizona, as next season's golf pro. Mr. Wolfe will be concessionaire for the various services to be provided by the clubhouse. The Recreation District employees will be involved only insofar as maintenance of equipment is concerned. A contractual arrangement will be worked out with Mr. Wolfe in the near future. E. Blake has made Clay Simon an offer of $84,000 for the current Vaal Associates Maintenance Shop. Mr. Simon will present this offer to the VAI Board of Directors for their consideration at their next meeting. CITIZEN PARTICIPATION: Mrs. Flo Steinberg inquired on the status of District/ Town boundary signs to be erected at the east and west ends of Town. The Trustees discussed the desirability of possibly antagonizing those concerned with annexing the Sandstone 70 area and a portion of the Pulis Ranch. These areas abut the current boundaries and it is anti- cipated that after petition presentation on February 9, they will be officially a part of the Town. The Trustees concluded that these signs should be erected on February 10. With no further business to be discussed, the meeting adjourned at 10:45 p.m. P__? -3- +.. . . !A OFFICE COPY--- DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES 10' FEBRUARY 9, 1970 Mayor Dobson called the meeting to order in the Manor Vail Conference Room at 7:30 p.m. ROLL CALL found the following members present: Mayor J, Trustee Trustee Trustee Trustee Trustee Trustee Dhp Dobson Johnny Kaemmer Richard Bailey C.E. Kindel. Thomas Steinberg Joseph Langmaid John Donovan Others present: Blake Lynch, Terry Minger, Stan Bernstein • I. PROPOSED ORDINANCE NO. 1 of 1970 A propriating Sums of Money to Defray Expenses and Liabilities of the Town of Vail, Colorado, for the Town's Fiscal Year Beginning January 1, 1970, and Ending on the Last Day of December 1970. Blake Lynch polled the Trustees; they unanimously affirmed that they had read and understood the proposed ordinance. VOTE: Approve Proposed Ordinance No. 1 of 1970. Mayor J, Trustee Trustee Trustee Trustee Trustee Trustee Dhn Dobson: YES Johnny Kaemmer: YES Richard Bailey: YES C.E. Kindel.: YES Thomas Steinberg: YES Joseph Langmaid: YES John Donovan: YES Ordinance No. I of 3970 is hereby approved. II. FINANCIAL REPORTS FOR DECEMBER AND JANUARY These reports were reviewed by the Board; and, per motion by Trustee Steinberg and second by Trustee Bailey, the Board unanimously approved them. III. CONSIDERATION OF RESOLUTION ACCEPTING SANDSTONE 70 ANNEXATION PETITION AND SETTING FORTH HEARING THEREON. Mr. Lynch advised the Board that a Petition for Annexation of certain land involving the Sandstone 70 Condominium complex had been filed with him as Town Clerk on February 9, 1970, and that the petition substantially met the requirements of the Municipal Annexation Act of 1965. The members of the Board discussed the various matters relating to annexing the property in question and agreed that it would be in the best interests of the town to annex the property in accordance with the statutory provisions of the State of Colorado. Whereupon, a motion was duly made by Trustee Kindel, and seconded by Trustee Donovan, which motion was carried unanimously by the members of the Board, to adopt the following resolution: RESOLVED: That a petition for annexation of certain territory to the Town of Vail, Colorado duly filed with the Town Clerk on the 9th day of February, 1970, which property is more particularly described in said petition which is referred to herein and incoporated by reference substantially with the requirements of C.R.S. (1963) 139-10-6, as amended; said petition has been signed by more than fifty per cent of the owners of said property and meets the requirements of the Municipal Annexation Act of 1965; that it is desirable to annex said territory to the Town of Vail.; that a public hearing shall be held at the hour of 7:30 p.m. on Monday, March 23, 1970, before the Board of Trustees at the Manor Vail Conference Room, Town of Vail to determine all matters relating to said annexation; and that notice of said hearing shall be published in accordance with the statutory provisions pertaining thereto. IV. DISCUSSION OF TV FRANCHISE AND REQUEST BY CABLE COMPANY TO PROVIDE CHANNEL-2 SERVICE RATHER THAN CHANNEL 6. After review of the situation by Mayor Dobson, and some discussion, the Trustees agreed that we should request Cable TV to provide Channel. 6 (NET) as soon as practicable. Blake Lynch will prepare correspondence to this effect. V. DISCUSSION OF SELECTING ARCHITECT FOR THE, MUNICIPAL BUILDING. Because of the reservations about the proposed municipal site, Blake proposes hiring an architect to work with us on evaluating this as well as other sites, formulating cost estimates based on desired needs. Blake and Trustee Bailey have already spoken to two of the currently three architects under consideration- Bruce Sutherland of Fritz Benedict in Aspen, and John Anderson of Anderson--Barker.-Rinker in Denver. He and Dick have an appointment with Harold Carver, on Thursday. Trustee Bailey remarked that $500 to $1,000 should be the maximum allocation for a land use evaluation by an architect. Trustee Donovan made motion to empower Trustee Bailey and Blake to engage the firm best suited to prepare schematic drawings; Trustee Kindel seconded. VOTE: Approve Trustee Donovan's motion above. Mayor John Dobson: YES Trustee Johnny Kaemmer: YES Trustee Richard Bailey: YES Trustee C.E. Kindel.: YES Trustee Thomas Steinberg: YES Trustee John Donovan: YES Trustee Joseph Langmaid: YES Trustee Bailey and Blake will, actively seek and engage an architect for land use evaluation of municipal complex. VI. DISCUSSION OF TOWN APPLICATION FOR FEDERAL AMBULANCE AID. The Federal Transportation Act makes money available for purchasing 52% of ambulances and equipment . Dr. Steinberg noted that Vail is the primary ambulance hauler from here to Edwards and for off-the-highway accidents. He noted that Dillon has recently purchased an ambulance with this 52% aid. In order to receive, this aid from the Federal Government the Clinic must have a proposal from some governmental agency, i.e., the County or the Town. The Vail Clinic proposes that the Town formally make such a proposal; the Clinic will turn over the remaining 48% of the total and will thus be legally bound. He added that the net cost to the Town would be 2 hours of our attorney's time for insurance purposes, etc. The Clinic would like to begin as soon as possible, as it takes 6 months to process such ,a proposal. The Clinic would pay for the Insurance. Trustee Donovan moved to go ahead with. Trustee Steinberg's proposal; Trustee Kindel seconded. VOTE: Proceed with Dr. Steinberg's proposal. Mayor John Dobson: YES Trustee Johnny Kaemmer: YES Trustee Richard Bailey: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Trustee Joseph Langmaid: YES Trustee John Donovan: YES Town will send proposal to Department of Transportation that 52% ambulance aid be granted the Vail Clinic upon receipt of appropriate backup from Clinic. VII. REPORTS A. Refuse Blake reported that, due to the fact that Mr. Duran wasn't holding to a standard sale price to all people concerned and because the Town was getting involved with granting a franchise, we had two choices: (1) give a franchise to someone and exclude Leo; or (2) encourage Leo's sale to whomever would take and obtain a PUC license. This would be opened on a competitive basis. Blake added that Leo decided to sell to Bob Mayne last evening. Bob plans to begin service on March 1. Rates will be determined by the hauler. If someone else comes in and obtains a PUC license, rates will be determined by a competitive market condition over which we will not have control,. We have some control over rates because we will still have power to issue a franchise or start a municipal collection system. B. Building Code Amendments. Blake reported that he has formed a committee which • met today for the first time and,which will be making recommendations in the future regarding possible Building Code amendments. It is desirable to limit as much as possible what goes to the Board of Building Appeals. Members of the committee are: John Anderson (Anderson-Barker-Rinker of Denver), George Olson (Carver Architects-Vail), Richard Bailey (Slifer and Co.-Vail), Bruce Sutherland (Fritz Benedict--Aspen), Mitchell Hoyt (Vail Associates), and Charles Bynum, Vaal Building Official. These gentlemen have been asked to analyze the Code and determine what features do not fit the situation here in Vail. Reports from them will be forthcoming in the future; their recommendations may be enacted through ordinances. C. Veterinary Proposal After brief discussion, the Trustees unanimously agreed that Blake should advise Dr. Draper that we do not wish to utilize his services at the present time. CITIZEN PARTICIPATION A. Mrs. Ginny Crowley queried the Board re the status of the Wall Street dedication. She noted that this street has not been maintained properly. Clay Simon of Vail Associates (owner of the street) noted that the street will be blocked off to vehicular traffic starting Frebruary 10. The Police and the Fire Departments will have keys to the establishments on that street. When Mayor Dobson inquired re the dedication, Clay noted that VAI hasn't been in touch with all the property owners involved in this dedication. B. Vail Trail Editor George Knox noted that the icy conditions in front of the Plaza Building are very hazardous to pedestrians. Blake will send a warning letter tomorrow. The Police Department will endeavor to check this condition throughout the . core area. C. Mrs, Knox remarked that the parking lots are not being policed for campers and trailers parked unlawfully. Blake noted that the Town has no jurisdiction over any lot but the main area, which the Town has leased from Vail Associates--which has jurisdiction over all other lots. Mrs. Knox also inquired about the Hoper Electric Utilities Study; this has not been completed because Mr. Thurston of Holy C.ioss Electric has been unable to supply Mr. Hoper the information applicable to his study due to workload. We have sent repeated reminders to him regarding this and will continue to do so until the information has been transmitted to Hoper. With no further business to be discussed, the Board of Trustees adjourned at 9:00 p.m. C` CONVENE AS LOCAL LIQUOR LICENSING AUTHORITY Tb CONSIDER: Possible Violation of State Liquor Code by Ca8i.no/Vail (Casino Partners, Ltd. dba Ranald and Panels MacDonald) on January 18, 1970. Mayor Dobson called the public hearing to order at 9:10 p.m. in the Manor Vail Conference Room. He noted that the Licensing Authority has 15 days in which to render a decision on the facts disclosed during this hearing. Attorney for the respondents--Stewart Brown— made what he considered a technically and administratively substantial objection, under regulation 22 of the Liquor Code. He noted that the reporting officers had failed to in any way indicate on their report who had prepared it. Town Attorney Robinson noted that at no time since they were notified did the respondents or their attorney file complaint over the form of notice. Attorney Robinson stated that it was important to note that the respondents had been informed that they could have a court reporter present if they felt it necessary. He then reviewed the officers' report, attached as Exhibit A. drawing attention to Chapter 75, Article 2, Section 3, Subsection 4A, relating to the hours during which a licensed establishment cannot sell, serve or distribute spirituous liquors. First witness was Officer Jerry Craghead, Patrolman with the Vail Police Department since September 1, 1969. He reviewed and reiterated the information contained in Exhibit A, indicating that no effort had been made to question anyone involved in the incident. Attorney Brown asked Craghead if he was the author of Exhibit A; he replied yes. Per Mr. Brown's questioning Officer Craghead affirmed that the illumination was normal,that Mr. Johnson set' his glass down on the bar as the officers came up the stairs, that there were several people located between himself and Mr. Kernis, and that he could see into the passageway and distirg-iish faces. He did not actually see the stool on which the evidence (Mr. Johnson's drink) was placed overturned. Mr. Brown noted that gin is commonly considered almost odorless; Officer Craghead stated that he does drink occasionally--bourbon, not gin. Officer Craghead felt absolutely certain that the glass picked up and later spilled was in the hands of Mr. Johnson when he came in. Next witness called was Edward J. Koler, Patrolman with the Vail Police Department since August 1, 1969. He reiterated the testimony in the report. The bottle of Cutty Sark taken from the Casino as evidence was introduced as Exhibit A. Attorney Brown remarked that he failed to see the significance of this exhibit in connection with the allegation. Town Attorney Robinson, replied that it was relevant in terms of its being germaine to what transpired. He added that the testimony bears out that this bottle was in the vicinity of the people drinking and is therefore valid evidence. Attorney Brown formally objected to its being admitted as evidence. Some discussion ensued regarding location of the bottle on the bar, and illumination in the bar at the time. Officer Craghead noted that he had used a flashlight to check the ID's of those present. Both officers agreed that Mr. Kernis--who was the only person moving about--was responsible for knocking the stool over. Trustee Langmaid asked Attorney Robinson what law applied; he replied that it is unlawful to sell, serve or distribute between 2:00 a.m. and 7:00 a.m. Glasses with liquor in them do not offend the provisions of the Statute. He added that the bottle wouldn't be relevant were it not for the testimony of the officers. Mayor Dobson concluded that the bottle would be admitted as evidence; and Attorney Brown's formal objection is hereby recorded. Attorney Robinson stated that the Town rested with the testimony given. Attorney Brown summarized that no one was drinking on the evening in question; they were at the Casino for a special purpose. He said the alleged facts were logical mistakes of jumping to conclusions. His first witness was the respondent--and licensee-- Mr. Ranald MacDonald, dba Casino Partners, Ltd. of Denver. He noted that Messrs. Hogan, Rifkin and Kernis are entirely responsible for management of the establishment, and are three of the 25 partners of this limited partnership. They are compensated on a percentage basis of the net profit. The MacDonalds receive nothing as license • holders--they receive profit as one of the total number of partners involved. Mr. Brown's next witness was Mr. Gerald Kernis, former manager of the Mad Russian in Denver, now an active partner in the successful Friday's and Saturday's in Denver, and one of the above-mentioned management people. He summarized the operating hours of the Casino and the basic method of operation. He noted that all employees are apprised of the liquor law through a conspicuous sign next to their work schedule stating that there will be no drinking after hours. When Mr. Johrison, Mr. Kernis' assistant, closes up each evening, he assures that there are no persons other than employees present. Glasses removed from tables are placed on the bar in a mass in the southeast corner. The bottle of Cutty Sark had been placed on the bar to remind the next day's bartender to fill that particular liquor gun. When the officers entered the bar, Mr. Johnson was transferring glasses from tables to the bar. The officers asked all present to stand in a corner. When Officer Craghead asked Mr. Kernis to step forward, Mr. Kernis accidentally knocked over the stool. Mr. Kernis added that the only lights on in the building were the stage lights. Also, the tall, narrow barstool on which the drink sat was typically unstable. Contrary to the allegation in the report that Mr. Kernis trampled the glass on the floor, Mr. Kernis said he wasn't aware that he had done this. He remarked that nobody ever drinks in the Casino after 2:00 a.m. and that Messrs. Kernis, Johnson, and Heite were definitely not doing so. He admitted that he had become belligerent and sarcastic when speaking with the officers. He added that he has had only one violation in four years--this one. He has signed contracts with musical groups representing $1,200 per week. In answer to questioning by Attorney Robinson, Mr. Kernis replied that he was sober when the police officers arrived. He had been out for about one hour and had five or six drinks during that time. Mr. Robinson asked him what he said to the officers; he replied, "If it were anyone else in town, it wouldn't be happening to them ...This is a small town--there is no reason for harassment...The manner in which you are treating us isn't conducive to good • relationships." Mr. Kernis doesn't recall saying "You have to overlook things in small towns." Attorney Brown asked Mr. Kernis what he meant if he did say such a thing. Mr. Kernis replied that their method of questioning was not in a vein of cooperation and understanding. Attorney Brown's next witness was Roland Earl Johnson of Denver, the Assistant Manager at Casino Vail. He had been clearing tables when the officers entered. He had not been drinking after 2:00 a.m. and did not see anyone else partaking. Attorney Robinson asked him if he had stopped by the Police Station around 4:20 that morning. He replied affirmatively, stating that he wanted to find out what would be done regarding a possible violation. In the officers' report Mr. Johnson had noted that this was not a usual occurrence--the Casino employees were usually out of the place by 2:00 a.m. On this particular night, they just happened to be 0 waiting for the band to depart for California. Attorney Brown's last witness was Hans Heite, Red Lion Maitre 'd for 2;1 years. Mr. Heite was sitting at the bar and stated that he didn't see anyone else drink, nor did he do so. He added that there was no light in the area containing the stool and evidence. He remarked that Mr. Kernis was not intoxicated and that he had hit the barstool accidentally with his leg. In summary, Attorney Robinson noted that after being attracted by unusual noise after closing time, police officers entered and saw Mr. Johnson drinking. Glasses with liquor as well as the bottle of Cutty Sark were in the vicinity. Their report states that Mr. Kernis knocked the glass off the barstool. Attorney Robinson reviewed the State Liquor Code regarding attempts to destroy evidence. He said that the fact that some of the evidence is not available should not hinder the the case of the Town. There were alcoholic beverages present under some unusual circumstances. Police officers' evidence indicates an unmistakable violation. As the Local Lieenaing Authority, the Trustees have the power to revoke or suspend this license. Attorney Brown summarized that evidence showed only that Mr. Johnson had the glass to his lips; and that the lighting was very poor in the bar. Officers' observations were made from a distance of 40 feet; and Mr. Johnson has admitted that he had a glass in his hand. There is no evidence that Mr. Kernis knocked the stool over individually. He added that mere suspicion and conjecture is not a proper way to invoke a suspension against an operator. The evidence is nowhere nearly preponderent on the side of guilt. The Local Licensing Authority will take the matter under consideration. The parties involved will be advised of decision within 16 days. With no further business to be discussed, the meeting adjourned at 12:25 p.m. 40 M ,t -0 OFFICE COPY-- DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES VATL WATER & SANITATION DISTRICT FEBRUARY 235 1970 The meeting was called to order by Larry Burdick, Chairman of the Vail Water and Sanitation Distract Board of Directors, at 7:45 p.m. in the Manor Vail Conference Room. (Trustee Meeting held coincident with public hearing on Proposed Water Rate Revision, for which Water and San Board of Directors was present.) ROLL CALL found the following members of both boards present: (Trustees) Mayor J, Trustee Trustee Trustee Trustee Trustee Dhn Dobson Richard Bailey C.E. Kindel John Donovan Thomas Steinberg Joseph Langmaid Absent: Trustee Johnny Kaemmer (W&S Board) Chairman Larry Burdick Director John Dobson Director C.E. Kindel Director Mitchell Hoyt Absent: Director Josef Staufer Others present: Blake Lynch, Terry Minger, Larry Robinson, Stan Bernstein Tony Rossi, Eldo Wall. I.PROPOSED WATER RATE REVISION. Larry Burdick noted that, during preparation of this study, policies of the American Water Works Assoc iation and the Municipal Finance officers were followed; and i En ineer Ken Richards and Auditor Eldo Wall su mitted their, recommendations. Chairman Burdick then turned the hearing over to Blake Lynch, who presented "the theoretical premises involved. He reviewed the current point system for determining water and sewer billings. Using Exhibit A as a reference, Eldo Wall explained how the proposed rate structure was arrived at. Stan Bernstein covered a detailed breakdown of monthly- rates and a comparative analysis of Vail and other Colorado towns. Blake reviewed the reasons why the rate study has been made: (1) this current system has been in effect since the District was created and there is nothing on record justifying it, and (2) we need to come up with a thorough understanding and approach as to how to allocate these costs among the various classes of users. Chairman Burdick reviewed the major policy decisions to be made by the Board of Directors: (1) should the ready-to-serve charge be collected on a point system basis; (2) should 2% depreciation charge be collected through the rate schedule; and (3) should the District mill levy be geared to cost of providing fire protection. Notwithstanding the mill levy, the District should be self-supporting. We hope within 3 or so years to meter all customers. If Wk approved the new rates would be effective July 1. After some discussion on how to better inform the local public on this rate study, it was decided that a condensation of tonight's presentation would be published in the Vail Vail; and the public would be invited to address their questions once a week to the Town Office--which would hold an informative session weekly for this purpose. With no further business to be discussed, the public hearing adjourned at 9:10 p.m. BOARD OF TRUSTEES MEETING: Mayor Dobson called the meeting to order at 9:30 p.m. 11. DISCUSSION OF LANDSCAPING NORTH OF COVERED BRIDGE. Blake reviewed the preliminary plans for this area submitted by Chris Moritz. The Town has budgeted $5,000 for this area for 1970; this plan will cost approximately $15,000. Plan has been reviewed with the Architectural Control Committee. Messrs. Pieter Cramerus and Gaynor Miller have seen the plan; and we plan to enlist their financial aid for this project---they have indicated a willingness to contribute. There was some discussion about the walkway surface; and the general consensus was that the Board is opposed to asphalt and will look into other, more pebbly, surfaces for this area. George Knox, Vail,Trail Editor, suggested that the proposed bus shelter also be arranged to house an "information girl" for VRA, being as moke enter the Town through this area. When querie?nv a as to how we should approach Messrs. ;iller and Cramerus, they felt it would be appropriate to meet with them and present the landscaping plan for their consideration and contribution. III. REFUSE (Bob Mayne). Bob Mayne reported that he has filed for a temporary PUC license; he added that Hans Weibel has too. If • both licenses are granted, we will have a competitive situation. Attached hereto as Exhibit B is Mr. Mayne's initial operating rates and schedule. He stressed that he is eager to receive the comments/advice of the Trustees, as his intention is to create a working rapport with his clients and the Town. He expects to service the entire area covered by the PUC license. Dr. Steinberg noted that the State Health man was in Town on a complaint and had occasion to check out the Wolcott Sanitary Fill. It was inaccessible at that time; Dr. Steinberg has asked him to contact the County Commiss- ioners. With no further business to be discussed, the Board of Trustees adjourned at 10:10 p.m. LOCAL LIQUOR LICENSING AUTHORITY: 1. REQUEST BY MR. AND MRS. BARIBEAU TO MODIFY PREMISES OF LA PINATA. Said application was considered by the Authority; and, with an approval motion by Trustee Bailey and a second u • by Trustee Kindel, the motion was passed unanimously and application thereby approved. II. CONSIDERATION OF APPLICATION FOR NEW LICENSE AT THE SLOPE BY RILEY VAIL CORPORATION With the exception of a financial report from Mr. William Berkeley, Sr., this application was found to be in order. In the interests of time-saving, the Authority uanimously agreed to consider the application at this time with financial information on Mr. Berkeley to be forthcoming. Upon questioning by the Authority members, Mr. Riley briefly explained his various enterprises in Vail, Aspen, and Breckinridge which require this license to be changed to reflect names which do not appear on his other licenses. Trustee Kindel moved that his application be approved; Trustee Langmaid seconded. VOTE: Approve application for new license at The Slope by Riley Vail Corporation. Mayor J4 Trustee Trustee Trustee Trustee Trustee :?hn Dobson: YES Richard Bailey: YES C. E. Kindel: YES John Donovan: YES Thomas Steinberg: YES Joseph Langmaid: YES Riley Vaal Application is hereby approved. • III. DECISION ON CASINO VAIL PUBLIC HEARING HELD FEBRUARY 9. Following is excerpted from "Findings and Decision" dated Febrary 23, 1970: "....the Authority finds that the evidence supporting the complaint is not sufficient to sustain the burden of proof necessary to justify revocation or suspension of the respondents' license. In rendering this decision the Authority reprimands the respondents for allowing employees of the licensed premises to engage in conduct which might tend to place in jeopardy the status of their license. In accordance with the findings contained herein and the decision of the Authority, the complaint against the respondents is hereby dismissed." With no further business to be discussed, the Local Liquor Licensing Authority adjourned at 11:55 P.M. L_J 01 y OFFICE COPY== DO NOT REMOVE __1 0 MINUTES OF THE MEETING VAIL BOARD Or TRUSTEES MARCH 9, 1970 Mayor Dobson called the meeting to order in the Manor Vail Conference Room at 7:30 p.m.. ROLL CALL found the following members present: Absent: -10 Others present: I. FINANCIAL REPORTS. Mayor J Trustee Trustee Trustee Trustee Trustee Dhn Dobson Richard B" iley John Donovan Johnny Kaemmer C.E. Kindel. Thomas Steinberg Trustee Joseph Langmaid Blake Lynch, Larry Robinson, Gerry White, Terry Minger, Stan Bernstein These reports will be deferred to a later meeting because the Trustees have not had time to peruse. II. CONSIDERATION OF PULIS ANNEXATION {Proposed Ordinance No, 5 of-! 97 Blake reviewed the proposed annexation with the Trustees, adding that.they have-executed a side agreement to comply in the future with that portion of the Subdivision Regulations which have to do with 8% land dedication. The Planning Commission feels it is feasible to apply this agreement to this annexation because of the Forest Service land and the golf course which provide adequate open space. Gerry White, Chairman of the Planning Commission, remarked that the Commission recommends the annexation of the Pulis property. Blake polled the Board as to whether they had read and understood Proposed Ordinance No. 5; they all replied affirmatively. Trustee Bailey made motion to approve the ordinance; Trustee Kindel seconded. VOTE: Approve proposed Ordinance No. 5 of 1970. Mayor John Dobson: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Trustee Johnny Kaemmer: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Ordinance Ho. 5 of 1970 and Pul.is annexation are hereby approved. III. CONSIDERATION OF MUNICIPAL BUILDING PROGRAM A. SELECTION OF ARCHITECT: Trustee Bailey and Blake interviewed three architects and ultimately selected Harold Carver Architects of Vail because it is the most available for consultation, and the team of Carver and Olson provide good design work and technical approve the expertise. Blake asked the Board to execution by Blake and the Mayor of contract documents for final architectural work if decision is made to go ahead with construction of the complex. Trustee Kindel so moved; Trustee Steinberg seconded. VOTE: Execute contract to bind Carver Architects to accomplishment of final work on Municipal Complex. Mayor John Dobson: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Trustee Johnny Kaemmer: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Contract will be executed for Carver's final work. is B. BUILDING REQUIREMENTS: Terry Manger reviewed the Tentative Partial, Program for the Municipal Complex prepared by Carver (attached hereto as Exhibit A). C. SITE LOCATION: Blake recommends transmitting a written communication to Vail Associates tomorrow accepting.their proposed site. Trustee Steinberg moved to accept the site; Trustee Bailey seconded. VOTE: Accept Vail Associates' proposed municipal site. Mayor J( Trustee Trustee Trustee Trustee Trustee )hn Dobson: YES Richard Bailey: YES John Donovan: YES Johnny Kaemer: YES C.E. Kindel: YES Thomas Steinberg: YES Blake will inform VAT that we accept their proposed site. D. FINANCING: Blake reviewed the alternatives for financing this municipal complex. There is no way the complex could be financed this summer through general obligation bonds. There are two options: we can wait for two years until we go home rule and the debt limit increases, or we can form a n-on-profit corporation. Formation of an NPC might involve'the Mayor, one Trustee, and one birector from each District Board as members of the corporation. Such corporation would issue bonds and lease the facilities to the Town on a year-to-year basis. The complex and any improvements would revert to the lessee at the end of 15 years, at which time the bonds would be retired. The interest rate for H?5?f revenue bonds would be approximately 1 to 11%lt an for general obligation bonds. Application approval for NPC would take approximately 100 days. If approved, these funds could also be used to purchase Vail Associates' Maintenance Shop, if so desired. page two Legal fees involved to process NPC would be around $10,000, as opposed to $3,000 for general oblibligation bond election. The Trustees will take this matter under advisement and discuss it at greater length on Thursday at 3:00 p.m. IV. CONSIDERATION OF SUMMER DAY CAMP OPERATION: Blake and Doris Bailey of the VRA Convention Center feel it desirable to inaugurate a summer day camp program for visitors who bring their children to Vail. He noted that Snowmass has had such a program since its inception. Kay Cherry will be operating a private camp of this type and will not be involved with this program. Town proposes to sponsor this program from June 8-September 8. A competent woman would be engaged to operate the camp. Tentative prices are: $7.00 for full-day session; $3.00 for morning session; for ages 6-14 possibly. Activities would be fishing, archery, hiking, soccer, volleyball, cookouts; cartoons add games on rainy days. Horseback riding and jeeping would be best excluded, thereby eliminating adjusting insurance rates, etc. Insurance on such a program would be $100 for the summer. Blake feels that local teenagers would be excellent assistant counselors under adult supervision. He foresees an expenditure level of $3,500. It was suggested that a season rate might apply for local children whose mothers currently have a babysitting problem. Trustees will take this matter under advisement. V. REPORTS: A. REVISED ESTIMATE ON COVERED BRIDGE LANDSCAPING: Blake reviewed Chris Moritz' latest revision which is approximately ?5,fl00. Mayor Dobson noted that he had receivede rom Gaynor Miller stating that he definitely prefers concrete over asphalt for surfacing of this area. Dale McCall of the VRA suggested to Blake that perhaps the local Rotary Club could • participate in the physical work in this area. B. STATUS OF ELECTRIC UTILITY STUDY: Blake reviewed our most recent correspondence from Mr. Doper which stated that he has received most of the requested information from Holy Cross. As soon as the last of the desired information is given to Mr. Hoper, he should be able to give us the finished report in two months. C. MAIN PARKING LOT LEASE SIGNED. On February 24, 1970, the Main Parking Lot lease was executed by the Town and Vail Associates for the ensuing 49-year period. VI. PRELIMINARY NOMINATION OF MUNICIPAL ELECTION JUDGES, CLERKS, AND ALTERNATES. Upon query by Blake, the Trustees suggested several 40 qualified electors to be considered for the April 7 election board. Blake will contact them regarding their consent to nomination. VII. POSSIBLE POLLUTION--GORE CREEK. Blake reported that a representative of the State Health page three •.- Department is in Town this week to analyze the algae condition in Gore Creek--at this time he doesn't feel it is serious. VIII. LANGE CUP SKI RACE. The following proclamation will be published in the Vail Trail in conjunction with the upcoming Lange Cup race per the unanimous decision of the Board. "WHEREAS, the Lange Ccmpany, in order to promote and advance ski racing in the United States, is sponsoring a professional ski race in conjunction with the International Ski Racers Association in Vail, Colorado, and; • "WHEREAS, the Board of Trustees for the Town of Vail wishes to recognize in an official manner the Lange Cup Race as an outstanding event in the Vail winter season; "NOW, THEREFORE, BE IT RESOLVED AND PROCLAIMED: that March 18th to 21st, 1970, will be known as the "Lange Cup Race Week" in the Town of Vail, and that this proclamation and resolution shall serve as official acknowledgment of the contribution of this event of the Town of Vail." /s/ John A. Dobson Mayor, Town of Vail IX. ENFORCEMENT OF NUISANCE ORDINANCE. Trustee Kindel suggested that efforts be made to enforce the nuisance ordinance as it applies to trash piling up throughout the village. Blake noted that managers/owners of all such local eyesores have been given abatement warnings via certified letter. 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(. c 4? r z . r,i y f-+ t °` ' r•i e•7 w 0 CO b a ??.1 G?1 £R+ ` a ura 'S:3 1-4 ?: 4 Q} 33 rd f9 ?S C) CAS' .' +? a a e3 s' c9 Aat F { wa ab A 1 LID '' i ts7 t9 °C! t -i t 1 Cf3 G7 w? ?' ex 1n1 U CO 44 ? ? ? i w Cp Qi rA i 41 Tli .? $§ co .rl 4) 0 V4 44 -A V) v d 14 ID 0 V I a) P4 t ? vi Ct1 Goa ?°] C9 i 41 SUMNAMY OF SPACE NEEDS AND AREWA ?_ .....?_.._....b+la:-..:.__._._:.__ ...- ." i.V,SRI?;e. :'.?^?1!7w..'. e::+.: ....,,...........`h.?' .,,._-..-.?._.:? -..,n•.. w..w ----._. ?^ry ?n S DEi'ARTt'3.I ? Present Muir= t: $!k? 2nd so Fume Wvlremmllt b ra 12nd M m >-..m«=.'.x=W Administrative and Legal hanagex W 0 124 0 0 156 O .acsnto ?Agrn 0 119 p 0 131 0 Acmin t o ivo Stew 0 130 0. 0 200 0 City Attorney 0 119 0 0 13 0 Ct ? Jprvgcq 0 0 0 a - .. Q 2230 0 Sa?si:ota! U 492 b ? 848 0 . t l Fu t»ono of De t (H p . e Finence o could move to 2W floor in fut ire) 0 90 bi.woctol 0 0 90 901 co 0 0 0 0 90 Asota 0 0 0 0 0 120 Clerk Space Taub t and Revo dux 0 200 0 0 200 200 3C I .7lC and °A+.al.l.s.?t(Y II 0 0 V0 480 ? 0 .?......? 0 -_0_ ?OD - OC} ? eJ Li?U 4C ? A4}FJ ` City Engineer Draftc; -=z I? lannc , 'reels. Wilding $tzovecto't Plan checker water and SanKetion Dirseter Firv Chic Subtotal Police Depxtxf?xlt ?e' T3 +? C: ??n. v ..................,.,......r.-...MUD... Lieut. biupatch("]: Clerk Police record* Retaf niag LHU 00perty Gtorage and evidence Rooms Squad Flue"." Subtoul 0 0 0 90 0 0 0 70 0 70 0 70 _ 0 94 0 0 0 60 0 0 60 0 2090 0 100 0 2501 0 0 0 6-1O__r --04 04 0 0 120 0 m j A 09 0 0 i 0 90 0 0 0 90 0 0 0 70 0 - 0 0 70 0 0 f3 703 fl () 6Q0 ? 0 0 0 0 0 0 0 0 t? C'I 0 126 0 0 90 0 0 120 Q 0 200 0 200 0 0 400 0 0 2.00 0 0 800 0 0 :COQ 0 0 1106- ---M 1 0 J? 13 cnit Haiti ,r.?...,,:,?.r.:7: ^:5,,,,-. ?.........??,?.W:? ?.«?. :=....,... e.,. .-,....H. ....,..,?,......,..?.-. ..,.,, .,....a..>„n.....?, ...,.... ,?..,..,....?.?.. ^...W.._ :. "„°ip5'ra?c?:?u>ws r. ... I"d 1-tonicipal Gu=t crad Public P4Cet £? ?? X30 0 0 € 20 0 Rout Rom-s' ? 0 2010 0 0 200 0 mpeblic 0 225 0 0 tm a Su p ??l 0 1855 0 2ar :? .spa 225 0 0 225 0 0 W? 2120 0 0 ? 400 f) 0 100 0 0 200 0 0 0 10 0 0 10 _0 _ 2-9 Id .a._t ar' Oc? c ax: 1010 200 0 100 z00 I-00 _ n 200 300 0 xw 300 250 300 W? 50 0 ? 300 00 45 0 . _ a.? TOTAL AIIJCR -,, R):N(: Y! N7f, 1433 3731 ..v wv_...0 >?,, ....^.?. 2825 5374 960 1, RARY Y.9:YLL•S:4T2CS21:1:1 - I^u#'.4:rC :i't'.q.A;:'e-msest ,7^.'Q:s: '10 COO Adult Rcazl n2; Axea 1500 2500 Ama CIi:7.ldrans 600 X00 400 X00 P: ?e:a:a 500 1110 1A.jSrtLvy `.10'%3 6} $ 56 FIRE STMON, 1*LLQ:i?ru iL'Cau?}:f iC23'? for dii i1.iL'33.tsa+ng on mny nita -j-6,6 "Bar 0 10, 0 TION 1:G.,.....• The ?trltiQ 17t1^.ldin coin A built to M C' rro t Fs3iI8'im','A cpncc node nand this pony bly MY be Vec,QF6J by fLW?n ,d1 11.'":..'s:?s??t 5,000 SY to S'500 SF, nt le au t 3,700 of Choi ld n ( t . 4ld1 to avoid steps and ra mpcb The r€`:mkpin'3ag 1,400 to E;,600 OY con1d be in as lower: level U tha to pe e'r-aphy of thn Oita pyrMLM OPTION 2: It would be hishly desirable to build enough at ON WMA-1- to accomodnte the city Hall function Una.l 1960. if thle were cone approximately 5„400 SP would nsed to be Wvotnd to ground floor space and as additional 2 z S00 F planned 2fowar • RvA. An additional 960 51° would be required either at grade level oz onn And floor depending on site UM;ttaKonsa For loan; range needn, it should he ati c path s that his Me UX n oed to be extended at come point in the Estate in AW cane We ultimate building arbi.trati ly might cocci st oP appro,; optely 7$500 "Y of ground floor area, 5 $ 000 SF of la er Agel a revrt and 2 t %o up of 2nd floor area,, 40 Fl.ti1:u ):?E's?. 1Y ,1 •@ 51;?:*?,.'?. n T*?S?.9???,3 T ` !^ p ??Le r'r-ozrad floor: Spy ae for: initial building and nltlmnto SY 2, Library Vrnlcurn ground floor apacn 3. Vine Station 4. Poo t Off ice Dedication fox futuv-t pZa:it.off ice SF City vmhi.cleu 25 Y.zl loyees aft TPitn ?lc (LSY??'al E. { case G: 8t night fIY ??y qCe-p..Wl6. 3i3 11?aJ 1. w4/.?.a U? 1? for function - .l?.?lY ?y?i:?.p? Day f:imo wail 30 poct ?7?-.HGO 20 ? 9 ?. .109 ?r /, ,? V .1 ?`s 1! v,-.A 6?46f.id.6.s.i.? ,,7lyf -A 4 eq 1a4 CnT:,Y1 for al ni qeem l. 430,00 IOIF SJx.??S. V a&x=so ?.?di?n:? ?.L..I w 3203F.-J'Car n. pia 1,7111kn mid D .ves Sr 70 Directory and vlap ®f: Vai'l 2000 SF Ro 7 ?,r?.tit?i§.:??y s.F?$j and 0-pen [fspaCG 04.2 OF :'• OF • 113? • C? 0 l?T71 4." {EAOS. SITE .z.?,.R;'d.J.a?:?.A::X.?nl.`:'??r?.z?":,.??..?:?,`...J'e?:,.?J Proximity to A.Ctv't7*U:y Auto acensaWTHy 4. Asa of utility connoctions S. Emergency VQATe ngress 3 o Imago created 9. Esthetic capability 10, Orientation to wind, snow and weather 11 a Faint:enance of drives W valka 12. Vicus 13. Topography and draivage Airs Size and shape 1% Sub Soil Conditions 16. Costs of Site Development; I& Noise co oideratioa3 -r OFFICE COPY-- DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES VAIL FIRE PROTECTION DISTRICT MARCH 12, 1970 The meeting was called to order by Mayor Dobson at 3:00 p.m. in the Conference Room at Gastof Gramshammer. ROLL CALL: (Trustees) Mayor J Trustee Trustee Trustee Trustee Trustee shn Dobson John Donovan Thomas Steinberg Richard Bailey C.E. Kindel Johnny Kaemmer Absent: Trustee Joseph Langmaid . (Fire District) Chief Fran Bush Asst. Chief Larry Wood Capt. Mike Loken Others present: Blake Lynch, Terry Minger, Stan Bernstein, Dan Herrington Harold Carver, Dale McCall, George Olson Blake opened the meeting with a statement regarding the main purpose of the meeting: to discuss the method of financing for the municipal complex, and to evaluate Carver Architects' preliminary site layout. T. MUNICIPAL SITE Regarding the site, it was the general feeling that the library shouldn't be located on this site. Although the Municipal Building could temporarily house a book collection for three or four years, the library would ultimately be best located near the school. In reviewing his preliminary,layout, Mr. Carver stressed that this presentation was basically to determine land use and space requirements. He showed the Fire Station as separate from the Main Municipal Building; it has its own egress necessity for emergency vehicles. A Post Office of 4,000 square feet was reflected, with room for 1,500 sf expansion and truck access and parking directly off the frontage road. The Municipal Building should be designed to accommodate two separate functions--one for,night-time activities and one for normal daily functions. Mr. Carver questioned the desirability of placing a building on the very narrow east end of this property, which is the first area in sight after leaving I-70 entering Vail. Carver shows an overhead walkway, but suggests alternatives of a push-button red light for pedestrians or a traffic light on the main intersection. Mr. Carver then reviewed Site Planning Scheme No. I (attached hereto as Exhibit A). Dale McCall suggested some sort of drive-in information center at the east end of this land. Chief Bush suggested the Fire Station on the east end facing south; this would be most desirable from an egress standpoint. Trustee Donovan thought this location for the Fire Staticn very unsightly. Blake noted that alternate plans for the site will be developed. Mayor Dobson suggested that Carver coordinate with the Post Office architects to determine the adequacy of our plans for them. The Trustees concluded their discussion with unanimous acceptance of the site and its basic functions. II. FINANCING The main consideration here was: do we build the complex this summer under a non-profit corporation, or do we wait two years until we go home rule and our debt limit increases, at which time General Obligation Bonds could be issued. Dan Herrington of Boettcher and Co. in Denver explained the details of forming a non-profit corporation. Revenue bonds would be issued with a maturity schedule of 15 years, at which time the facilities and improvements would revert to the lessee. The 5% rise per year in construction costs was presented as an advantage of building this summer. The Trustees will take this matter under advisem nt and hold a meeting at 8:00 p.m. on March 16 at whichla . decision will be reached. With no further business to discuss the meeting adjourned at 5:00 p.m. page two J 0 e o ?°d ) eo wd ? ? as, rh t % m 4 P, V* ? ? '?, ? ? ? ,? ? r+r ?, to ? r?• ? ?+ ",? ? e-ti ? ?' c`?' ? ? ? I VII rt (D '5S, 0 ft PA fL'd rCJ • ' ° ' 1 w v i ;fin. ? per,, " tD ` N i 4 M s of p r 7 a .F o Wt a'A 0.0 0 SA '('A CIA d n Pi to. ea - t-I & ft ra r? t'4. (D Ot, 100 (6 00, 1:0 V--' r? ft et. Ca 1 P. 0 Q 1 Goa t@ ?. 0 14P M t0 lo t6 t? p t?? !v p?' to ca ro , to co ? N m f r?+ io ca h '65XN /is 41 ?° F.?s C+3 !? ? o 0 O 6 D ° ? 0 CfJ t"s Q Ds• ? wj W 1 m 0 4 0 0 M N r37 l11 Al Ey v"3a °(D 0 C6 0 .? m ID G Y w- 0 Fi 0 • ! ". s' f a 0 Fli r 1 ??' !• i9 CA Q?qz• ?• !D 14 i"+• ¢?7 i rt Cll ifD [9 P°a• s®? 1't? {? 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(D g 0 0 0, t't ° r g H N to t0 - 0 m h o t0 ? ro , rn a PA (D c t4 0. t- rt r' Vt H a t N R O t.Jt t'' rt O ri, rt (A 0 r g? ? tv to p`•0 4 0 t-0 t- 0 a.0 ?• N R to a H' ?"rt 00 rtA??? 0 1-4 Off'' tt 4*4 et ~+ H 00 a W rt } to 0 e? t°"• O' ca 4 fl (C W to t+ t?• to. -0-0 ;l 1 0 0 to o ip (0(p 1A p1 ° tp r t. tl9 ? 4i to S'.A t- 0 rt (D (D k4 to if rt H h" % ?J OQ W M to rt (b ° G! ate, m Sa. 0 0 0 to t1 a CA c: C-t 11h w 04-09 1 "4 ? rt rt' na i 0 ph I-h ? roM ?H° w N rt tit rv ,,* •?? w w0 tea- ?r? ti ti 4 p ° ?• Fh rrti a vi, °V try try 0,0 ti* 1?7 W. o ?s el rt tD r* to ?r J-0 0 4 W ? r? V. 0) 9 0? °, I-A ?, L - 9 OFFICE COPY DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES MARCH 15, 1970 Mayor Dobson called the meeting to order at 8:00 p.m. in the Manor Vail Conference Room. ROLL CALL found the following members present: Mayor J, Trustee Trustee Trustee Trustee Trustee Trustee • Dhn Dobson Johnny Kaemmer Thomas Steinberg Richard Bailey C.E. Kindel John Donovan Joseph Langmaid Others present: Blake Lynch, Terry Minger, Larry Robinson I. APPOINTMENT OF ELECTION JUDGES. Upon motion duly made by Trustee Bailey and seconded by Trustee Steinberg, the following resolution was unanimously adopted by the Board: BE IT RESOLVED: that the election judges, clerks and alternates selected and appointed by the Board of Trustees shall serve at the forthcoming election scheduled for April 7, 1970, in accordance with the laws of the State of Colorado. • Judges Fran Moretti Jim Slevin Bob Lazier Clerks Bill. Hanlon Barbara Parker Alternates Phil. LaMantia (judge) George Knox, Jr. (judge) Sharon Canada. (judge) Betty Seibert (clerk) Bruce Barthel (clerk) Blake Lynch noted that the following nomination petitions had been received for Mayor and Trustees: Mayor: John Dobson; Trustees: Clayton Freeman, John F. Donovan, Albert G. White, Charles P. Anderson, Hans A. Weibel., Robert R. Clark, Thomas I. Steinberg, and Richard Bailey. II. BUS PURCHASE. Blake Lynch briefly explained the arrangement under which we gain title to the new shuttle bus. Vail Associates will give us a check for $7,225. We in turn will sign the agreement (Exhibit A) whereby we give the bus dealer this amount. The Town obtains title to the bus and it will subsequently revert back to Vail Associates. Per motion by Trustee Donovan and scamp by Trustee Steinberg, the following resolution was 4.r Li 0 unanimously passed by the Board: "Be it resolved, that the Board of Trustees of The Town of Vail hereby ratifies, affirms, and authorizes the execution of an Agreement dated March 13, 1970 by and between The Town of Vail and Vail Associates, Inc. concerning the respective interests The Town and Vail Associates, Inc. have in a 1970 Ford Bus, copy of which is attached to the minutes of this meeting and made a part hereof by reference." After the April 7 election, this resolution will be ratified by the new Board of Trustees. III. UNDERGROUND UTILITIES. Blake reviewed Roger Brown's (Homeowners' Association) request for financial participation in installation of underground utilities in the Beaver Dam, Forest and Rock Ledge Road areas. He noted that VAI has agreed to contribute to the trenching cost and suggested that the Town do likewise. It was the general consensus of the Trustees that the Town should share in this endeavor. Blake will contact them re the exact amount. IV. FINANCING OF MUNICIPAL BUILDING Blake reviewed his memo of March 16 to the Trustees, attached hereto as Exhibit B. It mainly illustrated the difference between financing with general obligation bonds (in the future when the Town's debt limit increases) and through a non-profit corporation, with construction beginning this summer, is approved. After some discussion on the possible uses of superfluous space in the municipal building, Trustee Kindel made motion and Trustee Donovan seconded motion to approve formation of non-profit corporation for purposes of financing the municipal complex. 40 VOTE: Approve application for, and formation of, non-profit corporation to finance municipal complex. Mayor John Dobson: YES Trustee Johnny Kaemmer: YES Trustee Thomas Steinberg: YES Trustee Richard Bailey: YES Trustee C.E. Kindel: YES Trustee John Donovan: YES Trustee Joseph Langmaid: YES Blake will ask Dan Herrington of Boettcher to go ahead with application. Blake noted that he has spoken to Mr. Kerr, Regional. Director of the Post Office Department, who expressed a desire to start construction on the local PO this summer. With no further business to be discussed, the meeting adjourned at 9:10 p.m. page two y .?1 Y A G R E E M E NT This w1.11 serve to confirm the Agreement.between the TOWN OF VAIL, Colorado, an incorporated town, and VAIL n."SOCIATES, INC., a Colorado Corporation, whereby Vail Associates, Inc. has an equitable interest of $7,225.00 in and to the following des- cribed personal property recently owned by the Town, and to which it has legal title, to wit: A 1970 Ford, Model B-500, equipped w?.th Wayne forty eight (48) passenger school bus body (twenty eight (28) adult passenger capacity), Serial No. 0 6 r The Town of Vail agrees, on or before 197i to convey legal title tc the above described property to VAIL ASSOCIATES, INC., frees anr.i clear of and uyy t-ncumbrances, liens or adverse claims. The Town of Vail acknowledges receipt of good and valu- able consideration for the conditions and promises set forth above. r? Dated this / day 0:041' ` 1970. ATTEST: THE TOW 0 VAI B 'c- By.? Town Clerk 1 ayor ATTEST: VAIL ASSOCIATES INC. 7 Z? L By: By: Ass't. Secretary Clay/R. Simon, V.P. & Gen. Mgr. I Z;19 03 iT I ?. MEMORANDUM • • March 16, 1970 TO: Vail Board of Trustees FROM: Blake Lynch RE: Financing of Municipal Complex TOTAL COST COMPARISON 8% Non-Profit Corporation Bonds now vs. 7% General Obligation Bonds two years from now---for that portion of the Municipal Building complex financed by N.P.C. (excludes Fire Station) I. N.P.C. COST A. Project Cost (not based on Architects estimate) 1. 9,000 sq. feet @ $22.00 2. Architect's fees 3. Site improvements 4. Furnishings 5. Fiscal and Legal fees B. Assume 8% interest $198,000.00 19,800.00 10,000.00 105000.00 10,000.00 $247,800.00 or approximately $250,00.00 1. $29,207.50 per year for 15 years 2. $250,000.00 principal 3. $1.88,117.50 interest 4. $4381,112.50 total 15 year payout • II. G.O. COST A. Project Cost (add 10% for construction cost increase, deduct $8,000 in fiscal and legal fees) 1. 9,000 sq. ft. @$24.20 2. Architect's fees 3. Site improvements 4. Furnishings 5. Fiscal and Legal fees $217,800.00 215780.00 11,000.00 11,000.00 2,000.00 $263,580.00 or approximately $265,000.00 B. Assume 7% interest 1. $29,094.35 per year 2. $265,000.00 principal. 3. $171,415.25 interest 4. $436,415.25 total 15 year payout rI III. DIFFERENCE 1. B.4 (total 15 year putout) $438,112.50 II. B.4(total 15 year putout) $436,415.25 $ 1,697.25 $1,697.25 additional paid out over 15 year under N.P.C. alternative. ?H i8r? h v ' IV. OTHER FACTORS At the end of 15 years we will have the improvement free and $325000.00 V, RECOMMENDATION clear. Therefore it might be logical to add two years rent to the G.Q. Bond cost, but this could theoretically offset by a two year front-end depreciation cost on the N.P.C. approach. For what it's worth, I have computed these figures as follows: A. Rent; two years; 4,000 sq. ft. @ $4.00 per year B. Less two years depreciation $10,000.00 $200,000.00 over 40 years $22,000.00 I recommend we proceed with creating the Non-Profit Corporation and construct the Municipal Building this summer for the following reasons: 1. The total cost is no greater than waiting two years and financing through G.O. Bonds. 2. We will be able to borrow the $64,000.00 necessary to purchase the Vail Associates Shop, and this will free cash for paving more of the main parking lot this summer. 3. Our lease expires in December; the present office is inadequate and we have no place to go. 4. The Post Office Department is interested in building this facility on the site this summer. 0 FBL/mdd page 2 OFFICE COPY-- DO NOT REMOVE -0 MINUTES OF VAIL BOARD MARCH THE MEETING OF TRUSTEES 23, 1970 • Mayor Dobson called the meeting to order at 7:30 p.m. in the Manor Vail Conference Room. ROLL CALL: Mayor John Dobson Trustee Joseph Langmaid Trustee John Donovan Trustee Thomas Steinberg Trustee Richard Bailey Absent: Trustee Johnny Kaemmer Trustee C. E. Kindel Others present: Blake Lynch, Terry Minger, Larry Robinson 1. LOCAL RADIO STATION. Mr. Nat Harris appeared before the Board to ask for endorsement of his application for an FM station to be located in Vail.. After some discussion, and upon motion duly made by Trustee Steinberg and seconded by Trustee Donovan, the Board unanimously adopted the follow- ing resolution: RESOLVED: That the Board of Trustees for the Town of Vail., Colorado, endorse the application of Nat Harris before the Federal Communications Commission for a license to operate a radio station in the Vail commu- nity to be known as KMTS-FM, in order to serve the residents of Vail and surrounding area and to pro- vide essential services which could contribute to the health, safety and security of the community through a mass communication media otherwise not available in the Vail vicinity, and to this end the Board of Trustees strongly recommend favorable action on the application referred to in this reso- lution. II. SANDSTONE 70 ANNEXATION (Proposed Ordinance No. 7 of 1970). At the present time Sandstone 70 has petitioned 0 for annexation to the Town and the Water and Sanitation District--they scant to annex to the Recreation and Fire Districts as soon as possible. The small parcel at the NW corner of the area will be annexed as soon as the boun- dary dispute between Sandstone and ECDC has been settled. Some discussion ensued regarding the legality of annexing this area to the Town and Water and San District only at this time, with the other two district annexations forth- coming. It was the general consensus that this would not be inappropriate under the existing circumstances. Blake Lynch polled the Trustees as to whether they had read and understood the proposed ordinance; they replied affirma- tively. Per motion of Trustee Steinberg and second by Trustee Donovan, the Board voted to approve this ordinance. VOTE: Approve proposed Ordinance No. 7 of 1970. Trustee Joseph Langmaid N4 Trustee Thomas Steinberg YES Trustee Richard Bailey YES Trustee John Donovan YES Annexation of Sandstone 70 is hereby approved. Dudley Abbot will correspond with condominium association members, advising them of the need to sign additional peti- tions annexing Sandstone 70 to the Recreation and Fire Districts. "like Halpert of the association will assure that completed petitions are presented to the Board within 60 days. Ill. ANNEXATION OF PTARMIGAN ROAD PARCEL (proposed Ordinance No. 6 of 1970). This item deferred to a later meeting, during which time proper additional petitions for district annexa- tion will be prepared by Vail Associates. As this petition for annexation to the Town has 100% endorsement, no public hearing will be necessary. With no further business to be discussed, the meeting adjourned at 8:55 p.m. E E -i nfz.a 1_7[T MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES MARCH 303, 1970 Mayor Dobson called the meeting to order in the Manor Vail Conference Room at 7:30 p. m. ROLL CALL: Mayor Jahn Dobson Trustee Thomas Steinberg Trustee Johnny Kaemmer Trustee Richard Bailey Trustee John Donovan Absent; Trustee Joseph Langmaid Trustee C.E. Kindel Others present: Blake Lynch, Larry Robinson, Stan Bernstein 1. MINUTES OF PREVIOUS MEETINGS. Per motion by Trustee Donovan and second by Trustee Bailey, the Board unanimously approved the minutes of the following meetings: December 8, 1969 December 22, 1969 January 7, 1970 January 12, 1970 January 19, 1970 January 26, 1970 February 9, 1970 February 23, 1970 March 9, 1970 March 12, 1970 March 16, 1970 March 23, 1970 • II. FINANCIAL REPORTS. Per motion by Trustee Donovan and second by Trustee Bailey, the Financial. Report and Vouchers for February were unanimously approved. III. DISCUSSION OF COVERED BRIDGE LANDSCAPING. ' A. Gaynor Miller has requested usage of the eastern portion of this area for a construction crane. Original plans to utilize a center crane on his MountainHaus project have proved economically impractical. Mr. Miller, who appeared at the meeting, noted that he plans to contribute a minimum of $5,000.00 to the landscaping of the area. After some discussion, it was the general consensus of the Trustees that the best place for the crane would be north of the MountainHaus on a built-up platform in the main parking lot. When Mr. Miller inquired about stockpiling materials in this lot, the Trustees generally felt that it would seriously impede the paving of this area and suggestion was made that parking area adjacent to the Blue Cow might be appropriate for this purpose. The easement area between the MountainHaus and Poor Richard's was also suggested. Mr. Miller will consult with his architects on feasibility of situating the crane in the parking lot or other suitable place. Pieter Cramerus may contribute something for this landscaping on behalf of the Wedel Inn in the next week or so, Blake remarked. He felt that we could accept such payments S over A four- or five-year period, with no interest. B. Regarding actual landscaping plan for this area, Mr. Miller definitely wants to bring the path from his building in a southerly direction rather than the northerly direction shown on the plan. All agreed that this was reasonable. Blake noted that the Architectural Control Committee agreed to exposed aggregate concrete surfacing for the area. C. Chris Moritz, landscaping consultant attending the meeting, recommends only one contractor for this project, for both concrete and planting work. Trustee Donovan noted that if the project were bid to a single contractor, no one in Vail would be able to participate. He added that labor costs for workmen from out of Town would be exorbitant. Blake suggested that the contract contain a clause stipulating that the Town can do its own planting if that portion of the bids submitted is too high. D. The Trustees reviewed the Main Parking Lot Plan submitted by Mr. Moritz. The plan provides for 405 parking spaces, with a 6-foot green belt in the middle of the lot running east-west. Trustee Bailey thought this green belt unnecessary until we know whether or not structured parking is anticipated for the future. Also, elimination of the center island would render snow removal more expeditious. All Trustees agreed to elimination of this feature from the plan. Mr. Moritz suggested using small planters (i.e., eight small islands the length of the lot.) He will furnish a new plan to the Trustees in the near future-- revising the interior area of the lot as the north side embankment. IV. DISCUSSION OF MUNICIPAL COMPLEX. A. Blake reviewed meeting he attended with Post Office Department officials and the architect for this complex. The Post Office Department feels it can live with just about any location on the site--it is up to the Town to assign it a location. They are interested in having our newly formed Non-Profit Corporation build the Post Office and lease it to them; it would revert to the Town at the end of 15 years. They are exploring this possibility with Washington. They apparently aren't happy with the $60,000.00 ground sale figure quoted them by Vail Associates; and they prefer a separate building, even if the NPC builds it. B. Floor plan sketches of the municipal building will be available within two or three weeks from Carver. C. There will probably be no fire station construction this year as there is no immediate requirement for it. D. Blake asked the trustees to appoint members of this Non--Profit Corporation. Those chosen were; Mayor John A. Dobson Dr. Thomas I. Steinberg Trustee Richard H. Bailey Planning Comm. Chairman Albert G. White Citizen Mervyn Lapin Per motion by Trustee Donovan and second by Trustee Thomas Steinberg, the Board unanimously voted to establish this Corporation and name the above people as its nacre two r - Board of Directors. E. Blake reviewed the alternative site layout plans submitted by Carver. He strongly felt that the Municipal Building and the Post Office should not be separated by the Fire Station, as they have a common parking requirement. Of those presented, the Trustees felt the following arrangement from east to west most appropriate for this site: VRA hut; Municipal Building; Post Office; and Fire Station. Trustee Steinberg stressed importance of all these structures being internally accessible, one to the others, via curbed driveways. Blake will advise Carver about the Trustees' feelings. V. UNDERGROUND UTILITIES FOR FOREST, ROCK LEDGE AND BEAVER DAM ROADS. The Trustees uanimously felt that this request for financial assistance by the Homeowners' Association for burying of utility cables involved a precedent- setting, policy decision. They therefore wished to defer it until after the forthcoming municipal election, at which time the newly elected Board of Trustees could come to a decision. The Trustees would be most interested in receiving additional written information on this project from the Homeowners' Association and would welcome a personal visit to the Board meeting of any interested members. VI. CONSIDERATION OF PROPOSED ORDINANCE NO. 6 OF 1970: An Ordinance Annexing to the Town of Vail Certain Territory Situated in Section Eight (8), Township Five (5), Range Eighty (BO) West of the Sixth Principal Meridian; and Setting Forth Details in Relation Thereto. Blake polled the Trustees as to whether they had read and understood this proposed ordinance regarding annexation of a parcel of land on the golf course near the Dobson residence. They replied affirmatively. Per motion of Trustee Bailey and second by Trustee Steinberg, the Board voted to adopt said ordinance. VOTE: Approve proposed Ordinance No. 6 of 1970. Mayor John Dobson: YES Trustee Thomas Steinberg: YES Trustee Johnny Kaemmer: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Annexation and Ordinance No. 6 are hereby approved. With no further business to discuss, the meeting adjourned at 10:30 p.m. • page three 1 MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES APRIL 6, 1970 Mayor Dobson called the meeting to order at 7:45 p.m. in the Manor Vail Conference Room. ROLL CALL: Mayor John Dobson Trustee Richard Bailey Trustee Johnny Kaemmer Trustee Thomas Steinberg Trustee John Donovan (Planning Comm) Chairman Gerry White Mayor John Dobson -0 Commissioner Robert Clark Commissioner Dave Gorsuch Commissioner John Donovan Others present: Blake Lynch, Terry Minger, Stewart Brown This public hearing was conducted to acquaint the public with the local zoning changes proposed by Vail Associates and to review the current FAR's at the informal suggestion of the Architectural Control. Board. I. FAR REGULATIONS. Planning Commission Chairman Gerry White noted that the Architectural Control Board feels current FARTS are too lenient. The Architecture Board recommends a reduction in only the HDMF and PA zones. The Architecture Board considers a 1:1 ratio more appropriate to these zones; the Planning Commission concurs that 1.5:1 is too dense. Jim Keogh, representing • developers of the Edelweiss Condominiums, asked if enactment of such a reduction would affect construction applied for and approved prior to such amendment. As presently planned, the FAR for this lodge is 1.49:1. It has been approved by the Architectural. Control Board and application for building permit has been submitted. Bob Lazier, who plans construction of a lodge on the Caul.kins property, has a similar problem. The ratio of his planned building is 1.25:1. Attorney Brown concluded that there would have to be some very substantial reasons for decreasing the FARTS, and that cases such as these---wherein a potential hardship exists---would certainly be taken into consideration. He advised the Planning Commission to require submission of a formal petition by the Architectural Control Board before the Commission makes its recommendation to the Board of Trustees. Chairman White and the Trustees present concurred that this would be required. 11. ZONING CHANGES. Chairman White reviewed the seven proposed zoning changes submitted by Vail Associates. Clay Simon noted that VAI is proposing conditional use for utility purposes on areas zoned Agricultural. There was no opposition to any of the proposed changes. fe E • III. SETBACK REQUIREMENTS. Terry Minger recommended requirements be included of the Zoning Ordinance. six-foot buffer zone for inclusion in the setback that specific setback in the forthcoming revision Clay Simon requested that a vehicles be considered for requirements. IV. ZONING ON PORTION OF PULIS ANNEXATION. Jay Pulis requested the Planning C?,„.uission and the Trustees to recommend a zone for the currently unzoned northwest portion of the property recently annexed (north of Brittan residence). Chairman White felt this impractical until the Pulises indicate their intended use of the land. After consideration of the discussions this evening, Attorney Brown and Terry Minger will draft revisions to the Zoning Ordinance for presentation at the next Trustee meeting on the 13th of April. With no further business to be discussed, the meeting adjourned at 9:25 p.m. --2_ 17-? MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES APRIL 135 1970 In the absence of Mayor Dobson and the Mayor pro-Tem, Blake Lynch called the meeting to order in the Holiday Inn Conference Room 0 at 7.:45 p.m. ROLL CALL: Trustee Richard Bailey Trustee Thomas Steinberg Trustee John Donovan Trustee Charles Anderson Trustee Albert G. White I. ADMINSTER OATHS OF OFFICE TO TRUSTEES. Blake Lynch, Town Clerk, swore in the above-listed Trustees for their two-year term. Signed oaths are on file in the Town Office. II. ELECT MAYOR PRO-TEM. Trustee Bailey made motion to elect Trus7Eee-5t?nberg to this post; Trustee Donovan seconded; and the Board unanimously approved the nomination. III. REAPPOINTMENT OF TO!JN CLERK. Upon motion by Trustee Donovan and second by Trustee Bailey, Blake Lynch was unanimously reappointed as Town Clerk. IV. MINUTES OF PREVIOUS MEETING. Upon motion by Trustee Donovan and second by Trustee Bailey, the minutes of March 30 meeting were unanimously approved. V. FIRST QUARTER FINANCIAL REPORT. Upon motion by Trustee Donovan and second by Trustee Bailey, the quarterly financial reports were unanimously approved. VI. VAIL CONVENTION CENTER. Blake reviewed his and Dale McCall's conversations in which the Town's ability to finan- cially assist the Convention center project was discussed-- the Town could provide the mechanism for such financing. Blake queried the Trustees as to whether--and to what level- they were interested in involving the Town on a subsidy basis. Dale McCall outlined the various projected uses of such Center and stressed the VRA envisions Vail as a conference and seminar center--not a convention town. He wanted to present the Trustees' feelings to the next VRA board meeting--at which time he would make his initial Convention Center, presentation to them. He reviewed several operating revenue alternatives, Including a standard commission payable by lodge owners, a bed tax, etc. A figure of $500,000 was quoted for construction of the Center--not including most furniture and fixtures. This figure is based on Vail Associates' willingness to charge the contractor nothing for the land on which the Center would be erected. Trustee Donovan stressed that the cost of such a facility, to be operated by the VRA, should be shared by everyone involved in the community. All Trustees present felt this to be an appropriate site for such a facility, except Tod Anderson, who felt some consideration should be given to Lions Head. Page 2 The Trustees assured Dale that they support the basic concept of the Center and that, upon receipt of more detailed financial figures, they will consider sponsorship in that area also. Mayor Pro-Ttm Steinberg remarked that he desires a greater "cross-breeding" between the VRA Board of Directors and the Board of Trustees. He suggested that Dale convey an invitation for one or more members of the VRA Board to attend our meetings. • VII. STATUS REPORT ON ELECTRIC UTILITY STUDY. Blake requested that the Trustees authorize $460 over the originally allocated $3,500 to be used to complete the electric utility study being conducted by C.H. Hoper. The delays in preparation of this report have been largely due to failure of Holy Cross data processing records to break out information in the cat- egories necessary for this report. Mr. Hoper has had to develop these summaries himself. Upon motion of Trustee Bailey and second by Trustee Donovan, the Board unanimously approved allocation of the additional $460 for Mr. Hoper. VIII. CONSIDERATION OF CONSTRUCTION FACTORS FOR COVERED BRIDGE AREA LANDSCAPING. E1ake outlined the alternatives for land- scaping of-this area: (1) Require Gayz.or Miller to use a center crane for construction of the Mountain Haus and proceed with '3ndscaping; (2) Allow him use of the side crane he pro- poses and landscape the area to the fence this summer; (3) Defer the entire landscaping project until next summer when construc- tion has been completed. Blake personally recommended that Gaynor be allowed a 25-Foot area of the portion to be land- scaped, with the remainder of the project commencing this summer. He added that Gaynor's intended contribution to the project of $5,000 might conceivably be increased due to the inconvenience and delay caused by his construction require- ments, and his financial advantage in not using a center crane. Trustee Donovan suggested designating an area of the main parking lot in which Gaynor could store materials for a specific space rental fee. If such a storage area were established, Trustee Donovan feels paving of such area should be deferred until storage is no longer necessary. Trustee White remarked that Mr. Miller had overhead pedestrian protection during construction. Chris Moritz will be in town Wednesday at 11:00 a.m. to meet with Blake and the Trustees for an on-site inspection of the situation, with subsequent recommendations to be made to Gaynor. Trustee Anderson was in favor of giving him the storage space he requires in the parking lot; however, he felt some rental fee would be necessary. There was some discussion on the pollution problems which occur each summer when paving is in progress. The wet-process asphalt plant pollutes Gore Creek; the alternative process produces unpleasant fumes which spread throughout the valley. All local operations of this type will be urged to take the utmost care in prohibiting such occurrences. 7X. RATIFICATION OF BUS AGREEMENT BETWEEN VAIL ASSOCIATES AND THE TOWN: Upon motion by Trustee Donovan and second by Trustee White, the following agreement ratification was unanimously passed by the newly elected Board: . • t • page 3 "The Board of Trustees of the Town of Vail, hereby ratifies and affirms the execution of an Agreement dated March 13, 1970, by the Mayor of the Town of Vail and Vail Associates, Inc., a copy of said agreement having been made a part of the minutes of the Board Meeting of March 13, 1970, and which agreement refers to the respective interest of the Town and Vail Associates, Inc., in a 1990 Ford Pus." X. CONSIDERATION OF ZONING ORDINANCE AMENDMENTS (PROPOSED _.. ORDINANCE NO ...... $ T'---OF -._Z970?.... Attorney Stewart Brown requested that each Trustee present persue the.availabie maps to assure his familiarity with the proposed zoning changes. Terry Minger then verbally reviewed the proposed changes and initial zonings. A. Tracts A and D. Lots 4 and 5; LionsHead, to be zoned CC II. B. Site north of Hol.,day Inn to be changed from A to HDMF. C. Lot north of I-70 from A to HDMF. D. Golf course area southeast of Manor Vail from A to HDMF. E. Convention Center site to PA. (with parking restrictions to apply) F. Area west of Ptarmigan Raod from MF to R. G. Annexation of 10th filing. H. Sandstone 70 annexation to be zoned MF. 1. Pulis annexation to be zoned R. J. One-acre parcel, north of creek on Pulis annexation to MF. K. Lots 6 and 7 (original request for 6,7,8 and 9) to HDMF. During the discussion on proposed setback requirements, Jim Keough--who is connected with the planned Edelwiess Lodge-- asked if balconies would be allowed within or without the setback restriction. Gerry White replied that they would be included as part of the building. Discussion ensued on whether or not building permits applied for before enactment of this ordinance would be approved as submitted. Trustee Donovan suggested making the ordinance effective on an emergency basis, and requiring applicants to seek variances. Attorney Brown noted that the Board has the power to authorize or refuse granting of any permit in violation of this pending ordinance. The choice to pass or not is a decision of the Board--it can instruct the Buidling Inspector accordingly. Attorney Brown and Trustee Bailey suggested the following resolution be passed by the Trustees: "All applications for building permits shall be subject to the provisions of this amended ordinance except those for which applications have been submitted in substantial state to this date, which applications should be exempt from this ordinance." page 4 Trustee Donovan suggested setbacks for commercial cores: CC I and 11 10 feet, front, side and rear from any tract land CC IT only 15 feet from nearest public street alley, etc. There was no setback requirement for the existing core. Blake XI. CONSIDERATION OF PETITION TO CLOSE THE LEST END OF VAIL VALLEY DRIVE TO VEHICULAR-TRAFFIC. Mayor Pro-Tem-5t_einberg noted that Gordon_Brittan, initiator of this petition, was not in attendance and that the other petitioners were also unavailable. Because Messrs. [barren and Jay Pulis were present, Mayor Steinberg asked them to present their opposition to the petition. They, as well as the Planning Commission, objected to the petition for the following reasons: 1. Pulis' attorney feels such vacation of a publicklly dedicated road to be in violation of Colorado Statutes. i remarked that Vail Associates' suggested six-foot parking setback is impractical in his opinion. Attorney Brawn in- corporated the changes requested by the Trustee approval. Blake polled the Trustees as to whether they had read and understood the proposed ordinance, they all replied affirma- tively and unanimously approved the proposed ordinance (at- tached hereto as Exhibit A). Trustee Bailey made motion to direct the Building Inspector to exempt from the requirements of this amendment any plans submitted to him which are in a substantially complete state. Trustee Donovan seconded, and the Board unanimously approved the motion. 2. Ready access for fire and police functions is denied to an area which has already been annexed to the Town with the understanding that it would be a through road. 3. This is the most expeditious route to the golf course from Town. 4. It created a greater hardship to the people it denies access to than to the people who are petitioning. Upon motion by Trustee Bailey and second by Trustee Donovan, the Board unanimously denied approval of this petition. However, the Board would be receptive to any proposed restric- tions in terms of lesser speed limits, etc. With no further business to be discussed, the meeting adjourned at 11:05 p.m., with an Executive Session to follow. u MINUTES OF THE MEETING VAIL PLANNING COMMISSION • VAIL BOARD OF TRUSTEES APRIL 27, 1970 -t The meeting was brought to order by Assistant Town Manager, Terry Manger at 7:50 p. m. in the Holiday Inn Conference Room. ROLL CALL found the following members present: ABSENT: OTHERS PRESENT: Chairman Rodney Slifer Commissioner John Donovan Commissioner Robert Clark Commissioner John Dobson Commissioner Dave Gorsuch Terry Manger Stewart Brown Trustee Clay Freeman Charlie Bynum I. PULIS FINAL PLAT: The following points were discussed carLcerning the approval of the Pulis Final Plat: 1. Attorney Stewart Brown that the performance bond VI, Section 15 Subsection surety bond, and that the in a reasonable sum would requirements of the ordin advised the Commission required under Article 2 (c) need not be a undertaking of the applicant comply with the ance. 2. Evidence in support of its requested waiver of the dedication requirement was presented by the applicant, establishing: (a) the relatively small size of the proposed subdivision; (b) adjacency of the golf course on the north, and National Forest Service land on the south; (c) anticipated dedication of at least 8% of land proposed for annexation in the near future, said land being adjacent to the land proposed for subdivision; (d) low density use of proposed lots nearly k acre in size; 3. Assistant Town Manager, Terry Manger reported that the proposed plat had been examined by the firm of Richards-Huffstutler and that such firm had determined such plat to be in full compliance with the requirements of the subdivision ordinance, except in the ommission therefrom of open space dedication, as required under Article V, Section 6 of the ordinance. -0 Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark : YES 4 RESOLVED, that applicants tender of a performance bond in the amount of $20,000.00, as its undertaking under • Article VI, Section 19, Subsection 2 (c) be, and it hereby is, accepted in full satisfaction of the requirements under Subsection 2(c) aforementioned, and that the bond duly executed is hereby ordered to be made a part of the permanent records of the Commission. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES C, RESOLVED, That the findings of Richards-Huffstutler in respect to the plat of applicant, be, and they hereby are, adopted as the findings of the Commission, the Commission hereby finding that such plat is in full compliance with the requirements of Ordinance No. 4, Series 1970, except that such plat does not comply with the open space dedication requirement of Article V, Section 6, of said ordinance. Commissioner Donovan moved, with a second by Cu,iu..isioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES t RESOLVED, That a waiver of the open space requirement of the Subdivision Ordinance, Ordinance No. 4, Series of 1970, Article V, Section 6, be, and the same hereby is, granted, subject to the approval of the Board of Trustees of the Town of Vail, as required under said ordinance, Article V, Section 6, the board having found, upon the evidence presented, that the granting of such a waiver is in the public interest, and that the omission of open space is reasonable in respect to the proposed use, height, area and bulk specifications contained in the proposed subdivision. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES 0- contained therein as a part thereof. RESOLVED, that the final plat of Vail Valley Incorporated for the Pulis Ranch subdivision be, and the same hereby is, approved, subject to the approval of the Board of Trustees of land dedication agreements II. LIONSHEAD FINAL PLAT: The following points were discussed concerning the approval of the LionsHead Final Plat (Vail LionsHead First Filing): 1. Land use--it was agreed to use lots 1 and 2 for parking. Legalities should be spelled out, always providing parking at LionsHead. (See Exhibit A.) 2. The Plat was presented by Bob on Tract A. discussed. Separate this tract is planned. Nott and changes platting on -2- 3. Vail Associates agreed to dedicate Tract B to"the Town for open space (9.2% rather than the requirement of 8%). 4. Tract A is to be used as open area for recreational purposes with no building structures. 5. The Covenant Revisions for this plat were presented and reviewed by Bob Nott. 6. In letter dated April. 13, 1970, from Clay Simon of V.A.I., they assure the Town that they will maintain for public and private use the westerly temporary access road to the LionsHead development. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark : YES • RESOLVED, that the findings of Richards-Huffstutler in respect to the plat of applicant, be, and they hereby are, adopted as the findings of the Commission, the Commission hereby finding that such plat is in full compliance with the requirements of Ordinance No. 4, Series 1970, except that such plat does not comply with the open space dedication requirement of Article V, Section 6, of said ordinance. RESOLVED, that applicants tender of a performance bond in the amount of $502000.00, as its undertaking under Article VI, Section 1, Subsection 2 (c) be, and it hereby is, accepted in full satisfaction of the requirements under Subsection 2(c) aforementioned, and that the bond duly executed is hereby ordered to be made a part of the permanent records of the Commission. RESOLVED, that the final plat of Vail Associates, Inc. for the LionsHead subdivision be, and the same hereby is, approved. adjourned at 8:55 The Commission temporarily 3 P. m... at which time the regularly scheduled Board of Trustees meeting was brought to order by Mayor Pro-Tem Thomas Steinberg. ROLL CALL found the following members present: ABSENT: Mayor Pro-Tem Thomas Steinberg Trustee John Donovan Trustee Clayton Freeman Trustee Gerry White Mayor John Dobson Trustee Tod Anderson Trustee Richard Bailey Planning Commission Chairman Rodney Slifer reported to the Board of Trustees that the Planning Commission had given tentative approval to the Subdivision Plat submitted by Jay Pulis covering land recently annexed to the Town of Vail, and submitted for approval by the Board, an agreement reached between the Planning Commission and Jay Pulis by which agreement the Planninc co-loa wn waived in its entirety the open space -3- dedication requirement of Ordinance No. 4, Series of 197b, Article V, Section 6. THereupon discussion ensued concerning the findings of the Planning Commission in respect to such waiver of the open space dedication requirement. Trustte•Donavan-moved, with a second by Trustee White. Mayor Pro-Tem Thomas Steinberg:YES Trustee John Donovan: YES Trustee Clayton Freeman: YES Trustee Gerry White: YES RESOLVED, that a waiver of the open space requirement of the Subdivision Ordinance, Ordinance No. 4s Series of 1970s Article V. Section 6, under agreements reached between the Planning Commission and Vail Valley Incorporated, be, and the same hereby is approved, the board hereby finding that such agreement has been freely and voluntarily entered into by the parties thereto, and is reasonable, and in the public interest. II.The Board discussed points 1s 3s4s5s6 6 on the LionsHead Final Plat and Trustee Donovan moved, with a second by Trustee White, to accept the newly revised covenants--which included a general parking provision-- and to accept the dedication of Tract B by Vail Associates, Inc., to the Town. VOTE: Mayor Pro-Tem Thomas Steinberg: YES Trustee John Donovan: YES Trustee Clayton Freeman. YLS Trustee Gerry White; YES The meeting was adjourned by Mayor Pro-Teen Thomas Steinberg at 9:15 p.m. The Planning Commission reconvene-ri at 9:25 p.m., with the same members present, and was brought to order by Chairman Rodney Slifer, newly appointed Chairman of the Planning Commission as of April 275 1970. III. A Plat fee charge was discussed. The reason to charge ,a plat fee was to enable the town to have a full time Engineer. 1. The Town is currently submitting prelzjninary plats to private engineering firms for plat approval; the fee for this service on the Pulis plat alone was $452.00. A suggested fee was $10 per lot. The Town wished only to cover, its costs. It was agreed that it was for the protection of the Town to have an Engineer. Terry Minger suggested that research be done and presented to the next Planning Commission meeting. Mr. Slifer suggested that there should also be a rate schedule worked out and presented at the next meeting. IV. Terry Minger noted that the Petition for vacation of Vail VAlley Drive and Ptarmigan Road will be re- considered at a Public Hearing called by the Board of Trustees at 7:30 p.m., June 8, 1970, in the Holiday Inn Conference Room. This petition has been denied by the Planning Commission but is being reheard at the request of th0 petitioners, With no further business to be discussed, the meeting was adjourned at 9:35 p.m. i i MINUTES OF THE MEETING VAIL PLANNING COMMISSION VAIL HOARD or TRUSTEES APRIL 27, 1970 The meeting was brought to order by Assistant Town Manager, Terry Minger at 7:54 p. m. in the Holiday Inn Conference Room. ROLL CALL found the following members present: Chairman Rodney Slifer Commissioner John Donovan Commissioner Robert Clark ABSENT: OTHERS PRESENT: Commissioner John Dobson Commissioner Dave Gorsuch Terry Minger Stewart Brown Trustee Clay Freeman Charlie Bynum I. KJLIS FINAL PLAT: The following points were discussed COILCerning the approval of the Pulis Final Plat: 1. Attorney Stewart Brown that the performance bond VI, Section 1, Subsection surety bond, and that the in a reasonable sum would requirements of the ordin, advised the Commission required under Article 2 (c) need not be a undertaking of the applicant comply with the ance. 2. Evidence in support of its requested waiver of the dedication requirement was presented by the applicant, establishing: (a) the relatively small size of the proposed subdivision; • (b) adjacency of the golf course on the north, and National Forest Service land on the south; (c) anticipated dedication of at least 8% of land proposed for annexation in the near future, said land being adjacent to the land proposed for subdivision; (d) low density use of proposed lots nearly k acre in size; 3. Assistant Town Manager, Terry Minger reported that the proposed plat had been examined by the firm of Richards-Huffstutler and that such firm had determined such plat to be in full compliance with the requirements of the subdivision ordinance, except in the ommission therefrom of open space dedication, as required under Article V, Section 8 of the ordinance. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark YES e. RESOLVED, that applicants tender of a performance bond in the amount of $20,000.00,,as its undertaking under Article VI, Section 10 Subsection 2 (c) be, and it hereby is, accepted in full satisfaction of the requirements under Subsection 2(c) aforementioned, and that the bond duly executed is hereby ordered to be made a part of the permanent records of the Commission. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES RESOLVED, That the findings of Richards-Huffstutler in respect to the plat of applicant, be, and they hereby are, adopted as the findings of the Commission, the Commission hereby finding that such plat is in full compliance with the requirements of Ordinance No. 4, Series 1970, except that such plat does not comply with the open space dedication requirement of Article V, Section 6, of said ordinance. Commissioner Donovan moved, with a second by Commisioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES RESOLVED, That a waiver of the open space requirement of the Subdivision Ordinance, Ordinance No. 4, Series of 1970, Article V, Section 6, be, and the same hereby is, granted, subject to the approval of the Board of Trustees of the Town of Vail, as required under said ordinance, Article V, Section 6, the board having found, upon the evidence presented, that the granting of such a waiver is in the public interest, and that the omission of open space is reasonable in respect to the proposed use, height, area and bulk specifications contained in the proposed subdivision. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark: YES RESOLVED, that the final plat of Vaal Valley Incorporated for the Pulis Ranch subdivision be, and the same hereby is, approved, subject to the approval of the Board of Trustees of land dedication agreements contained therein as a part thereof. 11. LIONSHEAD FINAL PLAT: The following points were discussed concerning the approval of the LionsHead Final Plat (Vail LionsHead First Filing): 1. Land use--it was agreed to use lots 1 and 2 for parking. Legalities should be spelled out, always providing parking at LionsHead. (See Exhibit A.) 2. The Plat was presented by Bob Nott and changes on Tract A. discussed. Separate platting on this tract is planned. -2- f i 3. Vail Associates agreed to dedicate Tract B -to"the Town for open space (9.2% rather than the requirement of 8%). 4. Tract A is to be used as open area for recreational purposes with no building structures. 5. The Covenant Revisions for this plat were presented and reviewed by Bob Nott. 6. In latter dated April 13, 1970, from Clay Simon of V.A.I., they assure the Town that they will maintain for public and private use the westerly temporary access road to the LionsHead development. Commissioner Donovan moved, with a second by Commissioner Clark. Chairman Rodney Slifer: YES Commissioner John Donovan: YES Commissioner Robert Clark : YES • RESOLVED, that the findings of Richards-Huffstutler in respect to the plat of applicant, be, and they hereby are, adopted as the findings of the Commission, the Commission hereby finding that such plat is in full compliance with the requirements of Ordinance No. 4, Series 1970, except that such plat does not comply with the open space dedication requirement of Article V. Section 6, of said ordinance. RESOLVED, that applicants tender of a performance bond in the amount of $501000.00, as its undertaking under Article VI, Section 1, Subsection 2 (c) be, and it hereby is, accepted in full satisfaction of the requirements under Subsection 2(c) aforementioned, and that the bond duly executed is hereby ordered to be made a part of the permanent records of the Commission. RESOLVED, that the final plat of Vail Associates, Inc. for the LionsHead subdivision be, and the same hereby is, approved. • The Commission temporarily adjourned at 8:55 p. m., at which time the regularly scheduled Board of Trustees meeting was brought to order by Mayor Pro-Tem Thomas Steinberg. ROLL CALL found the following members present: ABSENT: Trustee John Donovan Trustee Clayton Freeman Trustee Gerry White Mayor Pro-Tem Thomas Steinberg Mayor John Dobson Trustee Tod Anderson Trustee Richard Bailey Planning Commission Chairman Rodney Slifer reported to the Board of Trustees that the Planning Commission had given tentative approval to the Subdivision Plat submitted by Jay Pulis covering land recently annexed to the Town of Vail, and submitted for approval by the Board, an agreement reached between the Planning Commission and Jay Pulis by which agreement the Mannino c4 - ia?x? waived in its entirety the open space -3- a dedication requirement of Ordinance No. 4, Series of 1970, Article V, Section 6. THereupon discussion ensued concerning the findings of the Planning Commission in respect to such waiver of the open space dedication requirement. Trust0_e•Donnvan-moved, with a second by Trustee White. Mayor Pro-Tem Thomas Steinberg:YES Trustee John Donovan: YES Trustee Clayton Freeman: YES Trustee Gerry White: YES • RESOLVED, that a waiver of the open space requirement of the Subdivision Ordinance, Ordinance No. 4, Series of 1970, Article V, Section 6, under agreements reached between the Planning Commission and Vail Valley Incorporated, be, and the same hereby is approved, the board hereby finding that such agreement has been freely and voluntarily entered into by the parties thereto, and is reasonable, and in the public interest. II.The Board discussed points Is 39405,6 6 on the LionsHead Final Plat and Trustee Donovan moved, with a second by Trustee White, to accept the newly revised covenants--which included a general parking provision-- and to accept the dedication of Tract B by Vail Associates, Inc., to the Town. VOTE: Mayor Pro--Tem Thomas Steinberg: YES Trustee John Donovan: YES Trustee Clayton Freeman. YR3 Trustee Gerry White: YES • The meeting was adjourned by Mayor Pro-Tem Thomas Steinberg at 9:15 p.m. The Planning Commission reconvenQrl at 9:25 p.m., with the same members present, and was brought to order by Chairman Rodney Slifer, newly appointed Chairman of the Planning Commission as of April 27, 1970. III. A Plat fee charge was discussed. The reason to charge a plat fee was to enable the town to have a full time Engineer. 1. The Town is currently submitting preliminary plats to private engineering firms for plat approval; the fee for this service on the Pulis plat alone was $452.00. A suggested fee was $10 per lot. The Town wished only to cover its costs. It was agreed that it was for the protection of the Town to have an Engineer. Terry Minger suggested that research be done and presented to the next Planning Commission meeting. Mr. Slifer suggested that there should also be a rate schedule worked out and presented at the next meeting. IV. Terry Minger noted that the Petition for vacation of Vail VAlley Drive and Ptarmigan Road will be re- considered at a Public Hearing called by the Board of IP Trustees at 7:30 p.m., June 81, 1970, in the Holiday Inn Conference Room. This petition has been denied by the Planning Commission but is being reheard at the request of the petitioners. With no further business to be discussed, the meeting was adjourned at 9:35 p.m. MINUTES OF THE BOARD OF TRUSTEES MEETING HOLIDAY INN CONFERENCE ROOM MAY 11, 1970 ROLL CALL found the following Board of Trustee members • present: Mayor Ji Trustee Trustee Trustee Trustee Trustee 3hn A. Dobson Thomas Steinberg Richard Bailey Gerry White Clay Freeman Tod Anderson OTHERS PRESENT: Blake Lynch Terry Manger Att: Stewart Brown ABSENT: John Donovan The meeting was brought to order by Mayor John A. Dobson at 7:45 p -. ra . I. THE MINUTES of the Board of Trustees Meetings of April 60 April 27 and April 13 were unanimously approved. II. FINANCIAL REPORTS. The last portion of the Financlai.'Deport for the first quarter of 1970 and the April financial report were reviewed and unanimously approved. III. DISCUSSION OF LANDSCAPING PROPOSAL FOR MAIN PARKING LOT AND AREA NORTH OF COVERED BR1DVV:_J . T Terry Manger, Assistant Town Manager, briefed the Board concerning the cost of the parking lot and landscaping as determined by Chris Moritz, Landscaping Architect. The cost will be $65,000.00 for the parking lot plus $20,000.00 for the landscaping. The original budget was for $70,000.00. Terry Manger suggested a two phase program: 1. Complete the paving and drainage of the Main Parking Lot this summer. 2. Defer the Landscaping by the Mountai.nHaus until next summer. The reason for deferring the Landscaping was the construction hindrance caused by the MountainHaus and also there would be more funds available next summer. Mr. Chris Moritz stated that the changes from the initial plans were as follows: 1. Retaining wall eliminated and a. 12" curb put in its' place. 2. Gore Creek Road widened to 33 feet. There may be certain maintenance problems along the north side. The asphalt was increased to a 3 inch mat on the parking lot with a 2 inch mat on the street. The Town will handle the drainage and will not include it as part of the bids. Trustee White queried as to whether the Town had explored the possibility of doing some of the landscaping itself. Mr. Manger stated that the Town would call for bids on the landscaping. It was decided to wait until the bads were submitted and reviewed before making a final decision as to whether to do both the paving and landscaping this summer or to accept Terry Minger's proposal and use a two phase program. Page Two IV. DISCUSSION OF REFUSE COLLECTION PROBLEMS. Mr. Terry Minger was asked to brief the Hoard and public audience as to the situation in the past and as it stands today--The Town has received five to six written complaints referring to the trash collection problems in the village. There have also been some phone calls and verbal complaints. Mr. Minger pointed out that the board had spent considerable time during the winter months on these same problems. Mr. Bob Mayne was asked to come to help iron out these problems before the busy summer season began. Mr. Mayne did not feel that he could speak for the residential sections but he did feel that the village itself did not seem to have a trash problem of the same magnitude as it did last winter. Mi,.,?-Minger then read to the Board excerpts from the letters received by the Town. Comments were asked from the floor and were as follows: 1. The frequency of trash pick up is down. (week & more in between). 2. The citizens felt they or the town has no method of control over pick-up of trash. 3. Could the Town issue a franchise with i rules for recourse? Mayor Dobson pointed out that the public could use the P.U.C. as a controlling factor. If they were not receiving adequate service another company would have to go to the P.U.C. for a license and show good cause for such with a back-up of letters, etc. Recourse is presently not to the Town as the Town does not have a franchise. The Town itself is not directly involved in enforcement---the complaints have been heard and received informally. In order to control this problem the Town would have to go into the Collection Business and this has been decided against in previous meetings. Mr. Gordon Brittan sited his home as an example--family of 2 with ample trash cans but poor pick--up service. He felt that the people should know exactly what the pick-up schedule is going to be. If the Town was powerless to enforce then the individuals should provide enough containers for long intervals between pick-up or do their own trash pick-up. Douglas McLaughlin stated that the PUC is obligated to rescind a license if the company is not keeping trip with conditions. Hans Weibel announced that a PUC meeting was to be held at the Red Lion June 2, 1970, and that all were invited to attend. He noted that he would need support to get a license so that it could go on a competitive basis. Mr. Blake Ly nch was asked to summarize the condition as it had existed last winter and he reiterated the findings and situation of the Board during their discussions on January 12th and 19th, 1970. The sympathies of the towns people for Mr. Leo Duran's situation was noted. It was also noted that the Board must take actions on the opinions of the people attending the meetings. Trustee Steinberg stated that we had a concern for the people outside cf Vail--Minturri, Avon, Battle Mountain High School. It had been reported to Steinberg that Battle Mountain Figh School has bmit no pick-up since last fail. Mayor Dobson stated that the right course had been taken under the circumstances at the time of the meetings last winter. Bob Mayne was asked by the Board for a statement. Bob stated that he has received letters stating the serivice had improved, Every house in Vail is scheduled for a weekly pick-up, businesses on daily pick-up and condominiums on twice weedy pick-up service. He also assured that he had talked with the Administration of the Eagle Valley School. District and the people outside Page Three of the Vail area had been contacted and was presently servicing those requesting service. He assured that Pemaco was willing to cooperate in anyway and that these were the first complaints on service that he was aware of. Pemaco was willing to work with Terry Minger and Blake Lynch in any way to solve these problems. Although his attorney had advised against any equipment until the PUC had transferred the license, Pemaco had bought some equipment to update their service and was prepared to spend 't40,000_00 when the PUC transfers the permit from Leo to Pemaco. Pemaco is operating under a temporary operating permit at the present. For the benefit of Trustee Anderson, the difference between a license and a franchise was reiterated. It was decided to make a decision as to the course the Town will take after the outcome of the PUC hearing on June 2, 1970. It was also agreed that it was an important factor to see that the outlying areas receive good service. V. DISCUSSION OF MUNICIPAL BUILDING AND POST OFFICE. A. Financial Considerations: Terry Minger stated that in the past week Mr. Dan Harrington had been discussing with the Post Office the possibility of going in with the Non-Profit Corporation, as means to finance the Post Office building. The advantages in this would be: (a) Advantage in parking facilities, (b) Architectural treatment will be able to make all phases aesthetically compatible, (c) if the Post Office application is included with the NPC application to the IRS there would be a monetary enhancement to the Municipal Bond revenue because the Post Office bonds have a tripple A (AAA) rating. Mr. Dan Harrington of Boettcher and Co. was then called on to explain to the Board and public the background and progress of the financial arrangments. Two months ago he met with the Board of Trustees and suggested the use of a NOn--Profit Corporation to build the Municipal Complex. It was pointed out that this method has been used a number of times in Colorado, by Colleges, etc. The Board gave its approval to move on this method as rapidly as possible. For the benefit of the new members on the Board and the general public in attendance, Dan Harrington reiterated the details of forming a non- profit corporation. Revenue bonds would be issued with a maturity schedule of 15 years, at which time the facilities and improvements would revert to the Town of Vail. Because the Post Office is eager to build this summer their officials have been approached with the idea of also using the NPC as a means of obtaining finance. The Post Office could go to a private contractor who would purchase the land and lease it back to the Post Office for a period of 15 years. The Post Office realizes that by using this method they would be paying a rate of interest of 9% or 10%. Also the property taxes normally paid would not have to be paid by using the NPC. The Bonds for the Post Office would be retired in 15 years and the property would be vested in the Town of Vail.. The Post Office would retain the lease for some future years. The Post Office would agree to pay the principal plus interest on the building until the bonds retire,plus 9% of the market value of the land for 15 years. Which means the Town would have to pay $1,200.00 to $1,500.00 per year to make up the difference of the $60,000.00 on the land. At the end of 15 years the land and the building would be vested in the Town of Vail. At the end of 19 years the Town would have been completely reimbursed by the Post Office for the .and. Page Four The estimated cost for the Municipal Building island, Post Office Building and the Vail Associates Maintenance Shop (approximately $80,000.00) at the present time is $368,000.00. ( The difference of the 9% and the annual $44,000 the NPC will have to pay). There will be approximately $9 600.00 to be paid by the Town annually to amortize the 368,000.00. The interest on the $368,000.00 will be approximately $65,000.00 which the Town anticipates to pay out of the general fund with the other districts paying a portion by means of some type of rent arrangments between the districts and the Town. It was assured that the approval of the municipal application was not contingent upon the approval of the Post Office application. Attorney Stewart Brown, Acting Town Attorney--said that legal research had gone far enough to indicate the Non-Profit Corporation to be sound and supportable in la,4 with minor reservations, indicating that a blanket endorsement is warranteed at this time. Dan Harrington felt it was desirable from the long term view for the Town of Vail to obtain the land and maintain control of the land under the entire complex. Vail Associates has offered the Post Office a parcel of land for the amount of $60,000.00 but the Post Office requir ing a number of square feet to equate an expenditure of $50,000.00. With the facts presently known it was proposed that the Board of Trustees obtain the land from Vail Associates for the erection of the Post Office and to be leased to the Post Office. It was also proposed that an application in the amount of "X" number of dollars be submitted to the IRS along with the application for the Municipal Building with the understanding that the acceptance of the Municipal Building by the IRS was not contingent upon the acception of the Post Office application by the IRS. It was moved and unanimously approved by the Board of Trustees to approve the concept as it presently stands. B. Architectural Presentation Harold Carver, AIA, Architect of Denver, Colorado with George Olson, Manager of the Vail Office, presented to the Board their plans and elevations of the proposed Municipal Building. Their presentations and explanations are entered as Exhibits 'A' and 'B'. After the presentation • of the elevations Trustee Anderson queried the cost and necessity of the monument. The cost was estimated at $16,000.00. Its necessity was defended as aesthetic. Dale McCall stressed the need for an information center with an established cost of less than $50,000.00. He believed it to be a mistake to move any existing structure into this area as the site was a focal point and aesthetically it should be same as the rest of the complex. The proposed structure would be a tourist information center, with displays going on summer and winter staffed by the VRA but would not be large enough'' to completely house the VRA. The addition of this structure to the Municipal Complex would have to be approved in terms of financing by the Board of Trustees and add the amount in 'X' number of dollars to the IRS application. It was decided to call a meeting of the Board of Trustees on May 13, 1970, at which time they would take this matter into consideration. The Board of Trustees approved the plans for the Municipal Building as presented by Harold Garver, Architect and George A. Olson. Harold Carver agreed to do everything 40 possible to speed the architectural drawings along to meet the deadlines of construction. VI. APPLICATION AND HEARING FOR CONDITIONAL USE PERMIT (LAZIER) Attorney Stewart Brown noted that this item constituted a Page Five public hearing by the Board of Trustees; and he added that it had not been referred to the Planning Commission prior to this time. Mayor Dobson briefly reviewed the application--which basically requested a .9 decrease in the parking facilities required in an HDMF zone. Mr. Lazier plans to contruct a condominium on the lot just west of Riva Ridge Chalets on the south side of Willow Road. Mayor Dobson asked Mr. Lazier to present his application to the Trustees. Mr. Lazier's attorney--Mr. Douglas McLaughlin--presented the witnesses to the Town Clerk for swearing in. Attorney McLaughlin stated in opening that Mr. Lazier's property (the former Caulkins site on Willow Road) is in an area zoned HDMF. Mr. Lazier's building-as designed- has been determined to be a condominium, not a hotel. If it were a hotel, the parking requirement would be one space per rentable unit. However, the requirement for a condominium is 1.5 spaces per rentable.unit. As currently designed, the proposed ?wilding required 46 spaces; and there are currently 56 lesssjT.-ff*s than required by the Zoning Ordinance. Attorney McClaughin noted that he would attempt to prove that (1) the exception would be beneficial to the community as a whole and to the particular distract where the building will be located and that (2) such exception will be in harmony with the architectural surroundings of the immediate distract. He noted that it is a misnomer to call this a "conditional use". It is a special. exception provided for in Article IV, Section 3, of the Zoning Ordinance (Ordinance No. 7 of 1969). He added that if exception were granted, it should not have an adverse effect on traffic and traffic flow in this particular area. Mr. McLaughlin called Robert Engelke as his first witness, Mr. Engelke has been a practicing architect in Denver for 6 years. Per Mr. McLau;hl•in's questions, he made the following remarks: He was commissioned by Mr. Lazier in October of 1969 to T3esign the building in question. Both tie and Mr. Lazier expected to commence construction on the building early this spring. He commented that they had met with the Architectural Control Commttee in February of this year-- at which time the Committee opposed their plans, based on their general feeling that there should be no parking facilities at either the front or sides of the building. Mr. Engelke proceeded to redesign the building to accommodate the Committee request, tie stated that soil tests taken at this time showed the underlying ground would present structural problems if the building were relocated. They received word from the Board of Zoning Adjustment that the building being des-_,.gned was considered a condominium. The Zoning Ordinance--at that time---did not include the very recent amendment which required more restrictive setbacks than the original ordinance. They had to redesign the building totally to provide for side setbacks. The structure as now designed is approximately 25,000 s.f. The height of the bilding could be increased to provide more parking space; but Kr. Engelke considers this to be incongruous. Additional load on the structure would mean abandonment of the currently planned soil strata; it would be economically unfeasible to construct the condominium if the number of rentable units were decreased. Mr. Engelke feels that the building--as currently designed--is in harmony with the specific area in which it will be build as well as the Vail community. Per Mayor Dobson's query, Mr. Engelke remarked that he currently does not have the Architectural Control Committee's approval of his most recent designs Per ATtorney Stewart Brown's questions the following comments were made by Mr. Engelke: There are currently 46 total parking and loading spaces available at the sit. The total requirement, under the Ordinance, is 51'x. Eight of the 46 spaces are potentially for loading ,purposes. Mr. Engelkt has perused the Master Plan for the Page Six Town of Vail and feels this building to be consistent with the Plan. When asked by ATtorney Brown if light and air would be affected by construction of the building with the required 513? spaces, Mr. Engelke replied that they wouldn't. Regarding traffic and circulation, Mr. Engelke noted that a possible detrimental effect might occur because of access only from Willow Road, not from the back. When asked if the addition of mass and height to comply with'the Ordinance would affect the value of existing buildings in the area, Mr. Engelke replied that it would. It would reap the greatest detriment to Riva Ridge's view, and they are in a position now to minimize that as much as possible. Additional parking could be effected only by totally redesigning the building and increasing the height,. Below surface parking has not been excluded at this time; however, the soil situation is a prohibitive factor. The building is now at the maximum possible height for the current bearing strata. When asked if his experience included planning from an economic point of view, Mr. Engelke replied that it did by nature. He has done ski resort architecture before. He concluded that a decrease of even four or five units in this condominium would be economically critical. At this point Mr. MCLaughlin noted that the plans are once again before the Architectural Control Committee--this design being for the most part a direct response to their previous suggestions. Mr. McClaughlin called his sec and witness--Mr. Robert Lazier, Vaal lodge owner and manager for 7 years. In response to Attorney McLaughlin's questioning, Mr. Lazier feels there is no question regarding the advantages of providing additional space to winter tourists and skiers. He remarked that at his Tivoli Lodge he was forced to turn away 255 of the total number of persons accommodated last season clue to lack of space. He feels the structure is in harmony with the area. He stated that the management of the proposed condominium will be VRA members and will receive refdrral as well as overflow business from the Tivoli and other lodges. He added that this structure varies from a hotel only in regard to ownership. The units are one-bedroom each, with fireplace. They are fed off a central hall and elevator. Mr: Lazier presented a rendering of a typical unit to the Trustees. There are 575 s.f. in each unit, with a balcony. All units are identical for ease of management and return business. Mr. Lazier remarked that --based on his previous management experience---- more than half of the local lodge guests arrive by rent-a-car and turn the cars in at that time; he felt that there would be a need for definitely not more than one parking §paca per unit based on this, and probably even less, when asked if the necessity to park overflow cars in the street would have adverse effect on traffic circulation, Mr. Lazier replied that he could not foresee such an occurrence, that it wouldn't impede traffic at all. This redesign process has cost Mr. Lazier a great deal more money than originally projected due to Architectural Control rejection and the zoning amendment. If additional redesign is necessary again, Mr. Lazier indicated that he would probably abandon the project. Attorney Stewart Brown noted that Mr. Lazier's current plans are fufilling an almost 1.4:1 ratio--very slightly uncer the requirement. Without any exception, this facility is very similar to a hotel in all aspects of building design and management. In reply to Mr. Brown's question, Mr. Lazier noted that the largest particular reason for his feeling that this building doesn't meet condominium requirements was the small size of the units. The only difference betweeen his proposed units and a hotel rooms the kitchen. Each unit is designed to aCcorimodate four persons. Mr. Lazier noted that a ,.mi`nimum of at least half of the rooms in the local lodges are designed for four persons. He doesn't feel that parking would overflow into the streets. In the event of overflow, Page Seven . there would be a loading zone and side areas not being used for anything but landscaping. (Architectural Control Board feels that no parking should be available at front or back of building.) Trustee Bailey asked Mr. Lazier what the terms of the management agreement were. Mr. Lazier replied that the manager would be employed directly by the condominium association. His monthly wage would include $15.00 per month from each unit plus a 2-bedroom apartment unit on the first floor adjacent to the front desk. He would receive 10% of all the rental revenue of the units-- that would be his only income. Owners of the units would be restricted to 30 day consecutive occupancy in any one winter season, allowing rental for 80-85% of the season. Mr. Lazier noted that there is no termination clause in the manager's employment agreement. He added that he, as owner, would have contact with the facility only through his manager. Per Mayor Dobson's question, Mr. Lazier noted that he and his architect began referring to the proposed building as a condominium approximately 30 days ago-- at which time the Board of Zoning Adjustment advised them thusly. He originally conceived the facility as an apartment/hotel. At this time Terry Minger noted that the Board of Zoning Adjustment has no jurisdiction over granting parking exceptions such as this. This Board therefore made no determination or finding of fact. However, in their opinion it appears to be a condominium--not a lodge. The Board never led Mr. Lazier to believe 'they agreed with his hotel concept. The Architectural Control Committee has not tendered their definition of the facility. Attorney Brown asked Mr. Lazier if he would be willing to request the Architectural Control Board to waive their front and side restrictions in the event that the exception were granted under a time limitation which proved to be unworkable. Mr. Lazier replied affirmatively. Trustee Anderson introduced the problem of snow removal and the apce it would require. Mr. Lazier said it wouldn't present a problem; they planned to fully utilize the available parking space by removing all snow. He added that one-half of the proposed parking would be below ground, with the other half above. Mr. McLaughlin called his third witness--Mr. Doug Walker, formerly front office manager of the Lodge at Vail, present unemployed. He reviewed the management of the Riva Ridge Chalets, for which he was responsible, at the request of ATtorney McLaughlin. An owner can come and occupy his apartment at any time he chooses for as long as he chooses as long as he has a reservation. Just one--or usually less-parking space is required for a one-bedroom apartment, per Mr. Walker. He noted that most of his arrivals had come by rent-a-car which they turned in and reobtained at departure time. He explained that prmits are issued to occupants of the Riva Ridge Chalets and that most of the occupants had rejected them. He said that less than ?g of their reservations accepted their permits. Mr. WAlker felt that a 1.4:1 ratio was sufficient to keep overflow parking from the streets. He added that both Riva Ridge building have about 10 parking spaces over the respective number of units. During this last winter season ten Lodge employees utilized ace beneath these buildings, as there was no requirement by the occupants. The units in these buildings vary from one to three bedrooms. Mr. Walker concluded by saying that with 90% occupancy during this past March, there was no problem with cars 40 overflowing the garages of these facilities. Attorney McLaughlin summarized his presentation by stating that power is vested in the Board of Trustees to grant certain conditional uses to the Zoning Ordinance. He felt that this -articular request was a "hybrid"--between a variance and a contional use exception. Article IV, Section 3 refers to procedures for conditional uses. He noted that the decision rested on whether this structure, 11 Page Eight as currently proposed, was beneficial to the community in an economic and aesthetic sense, and whether it was in harmony with the immediate and general surroundings. This facility would provide space for an additional. 112 people. in Vail. If the currently proposed structure is modified, it will be less aesthetic. If its economic potential were not realized, it would deprive Vail of considerable additional revenue. He asked the Board to consider the small reduction at hand--.9 of a parking space. He respectfully requested that the Board grant this exception. He noted that in the 90 days during which the Board had to make a decision he would be pleased to submit to them a comprehensive brief. He closed by noting the impending beginning of construction season and his client's hope to begin as soon as possible. Mayor Dobson asked the requestors if they would prefer a variance in the zoning field or if they wanted to attempt to convince the Architectural Control Committee to allow parking on the sides and front of the building. Mr. Engelke replied that he wanted to maintain the sides and front for landscaping and seek a zoning variance. Attorney Brown asked Mr. Engelke if the ARchitectural Control Committee decision cited a requirement for a contract clause to the effect that the grass area should be saved. Mr. Engelke replied negatively, saying that it was the general opinion of the Committee that it should be landscaped. Mayor Dobson asked for any further questions or protests from the Board of Trustees as well as the considerable public present. There were none. The Board of Trustees will take this matter under consideration and render a decision to Mr. Lazier as soon as possible. VII. AWARDING OF BIDS ON FIVE NEW !? TON PICKUPS AND ONE ASPHALT ROLLER._ __. Terry Mineer presented the bids to the Board of Trustees. The Town had advertized for bids and received bids from Burt Chevrolet and Hocket Ford Motors on five pick-up trucks, two four wheel drive and three two wheel drive. The Water and Sanitation now has three 1966 trucks with transmission and rear end problems and one 1967 truck being used in the winter for snow plowing; therefore Terry had worked with Pete Burnett on the ad for the bids on five new trucks. The Town has approximately $10,000.00 in the working capital fund for such purchases. Rent for these vehicles would be paid to the Town by the Districts. The bid from Burt Chevrolet in the amount of $8,120.73 is entered as exhibit "rC" and the bid from Hockett Ford Motors in the amount of $81,486.98 is entered as exhibit "D". These prices include the trade-in allowance. It was decided to keep the 1964 pickup as only $300 trade--in had been allowed and it could be used as a golf course vehicle in view of the low trade-in. All five new trucks would have V-B engines, four speed, well equipped, all same color and would put the Town Seal on them. The other item'for consideration was a Self Propelled Roller which vibrates and rolls asphalt. The purchase of a roller is justified in that the city plans to do extensive street repair this summer. The least expensive machine available is priced at $1,500.00. Terry Miner respectfully requested the acceptance of the proposed purchase of an asphalt roler and the acceptance of the Burt Chevrolet bid on the 5 pickup trucks in view of their record of good service and the substantial savings of $400.00 over the Hockett Motors bid. Trustee Anderson moved with a second from Trustee White to accept the bid from Burt Chevrolet and also the purchase of an asphalt roller. The motion was unanimously approved by the Board. [Aldsla n :+n oowaus? W ANDERSEN CORPORATION SALES REPRE5ENTATEVE ROY A. BROWN 13BC CHESTER ST. 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I 3 I ; 1 3 E I ? f 'i fI 3 I i 1 _ ? {-._ . ...............i f i I E ...3 1 ._'_'___L ..._._1.. _ ..?.. _ _ ........._....?......_..,. .__.{...._._}.? r 1........_..... If d E I i '' 3 i I I I i ? i s ? 1 I ? ? i I r ? f .. _. _,.....__ .. I I ?.._._...._ 1 3 1 {{{E` ? I 3 1 I I ? 1 I ? 1 i 3 j If ? ? 3 I 1 3 ! I j f i j E _ __ I ... , .?_....._...1... _.,,.._......... II E i ? ; CARS & TRUCKS SALES & SERVICE ` CHEV r 5200 5o. Broadway CENTER 7.81.5561 46. US?D CARS 3100 So, Broadway 5200 SOUTH BROADWAY ?? Z81-5533 Box 59 Englewood, Colorado May 2, 1970 f The Town of Vail Box 631 Vail, Colorado 81657 Attn: F. Blake Lynch Dear Mr. Lynch: Thank you for the opportunity to bid on the following units: Three (3) CE 10734 ? Ton 4x2 equipped as follows: 350V-825 H.P. Heavy Duty Front Springs 4 Speed Transmission 61 Amp Alternator Gauges Step Bumper 650 x 16 6 Ply(M&S Rear) Tires Jack Heater 76 Amp Battery Foam Seat Four Heavy Duty Shocks Heavy Duty Rear Springs Auxiliary Rear Springs Positraction Rear Axle $2195.85 Two (2) KE10734 Ton 4x4 equipped as follows: 350 V-8 255 H.P. Heavy Duty Front Springs 4 Speed Transmission 61 Amp Alternator Gauges Step Bumper 650 x 16 6 Ply M & S Tires Jack & Lug Wrench Heater 76 Amp Battery Foam Seat Four Heavy Duty Shocks Hubs $267159 COLORADO'S LARGEST AUTO DEALER' We Serve the Nicest People . 1 CHEIVY ,? - CENTER 5200 SOUTH BROADWAY HU Box 59 • Englewood, Colorado • CARS & TRUCKS SALES & SERVICE 5200 So. Broadway 781-5561 £. USED CARS 3100 So. Broadway 781.5533 Page 2 ?rw 0 One (1) KE10514 Blazer equipped as follows: 350 V-8 4 Speed Transmission Auxiliary Top Passenger Seat Rear Seat Hubs 650 x 16 6 Ply M & S Tires $3319.36 Three(3) CE10734 @ $2195.85 $6587.55 Two (2) KE10734 @ $2671.59 = $5343.1$.. n..:;:'':.....::`...,,,.,.- t q„3o" One_(l) KE10514 @ $3319.36 = $3319.36 $15250.09 Trades: 1967 4x4 @ 12 1966 4x4 @ $1-275.00 $1,2 0. 173 1966 C153 $ 40 f 1966 C1434 600.00 V 1964 C1404@ $300.?0'? 110. $11140.09 1967 Suburban 4x4 (including insurance repairs) @$1200.00 $9940.09 All units are bid without Federal Tax Custom Comfort Cab in lieu of foam seat, add $51.48 Overload springs not available in 4x4 Model F Sincerely, BURT CHEVROLET INC. Bill Benton Salesman i ' COLORADO'S LARGEST AUTO DEALER We Serve the Nicest People ?1 [ ii w • • The Town of Vail Attention of Mr. F. Blake Lynch Town Manager P. O. Box 631. Vail, Colorado 81657 Dear Sirs- 2 Arm rests & dual sun visors Interior rear view mirror Front locking hubs Electric 2 speed dual windshield wipers (Overload springs not available on 4-wheel drive lower steering not available onh-wheel drive) HOCKFTT MOTOR CO. P. 0. BOX 916 818 HARRISON AVENUE PHONE 486-1314 LEADVILLE, COLORADO 80461 April 281 1970 In response to your request for bid., we wish to submit the following bid for the sale of five new '1970 Ford pickups with the folbii.ng specifications: two (2) 1970 FordFlOO ?-ton 11-wheel drive 131" wheelbase Styleside 'Pickups 360 V8 engine Incl.. HD Front Springs 65 Amp. Autolite Alternator - incl. ammeter & oil gauge 11-Speed transmission Sport custom cab HD rear wrap around bumper Tires 650x16 6 ply tube type nylon - five tires including spare to be mud and snorer tread on all five tires Jack and lug wrench Fresh air hot water heater, dual defroster 12 volt battery, 70 ampere Paint solid white Hl] shocks front & rear HID vinyl seats three (3) 1970 Ford F100 1-ton 13111 wheelbase Styleside Pickups 360 V8 engine, Incl. HD Front Springs 65 Amp. Autolite Alternator, Incl. Ammeter & oil gauge ?.-speed transmission Sport cusgom cab Axle, Roar - Ford Traction-Lok Ford 3600 A#>.xiliary Overload Springs Power steering HD rear wrap around bumper {V, To: The Town of Vail Page 2 April 28, 1g7a j' Tires - 650,16 6 ply tube type nylon Jack and lug wrench } Fresh air hot water heater, dual defroster 12 Volt battery, 70 Ampere "i Paint solid white J HD shocks, front and rear HD vinyl seats 2 Arm rests & dual sun visors Interior rear view mirror Electric 2 Speed dual windshield wipers less the tradein of five used pickups that were discussed on the telephone for a net difference of $8 186.98. Thank you in advance for any consideration you might be able to give our bid. Very truly yours, John H. Hockett JHH: rh 3o o.oc9 'k i • .41 ATLER, HALIGMAN AND A7LER ATTORNEYS AND COUNSELLORS AT LAW NOAH A. ATLER 718 SEVENTEENTH STREET EVWARD I. HALIGMAN BENVER,COLDRADb p0202 - LAWRENCE A. ATLER May 5, 1970 Mayor of Vail Vail Colorado LJ Re: NU-GNU, Inc. Dear Mr. Mayor: In regard to the transfer of corporate stock of Nu--Gnu, Inc. and the liquor licenses pertaining thereto, the forms heretofore submitted have been prepared pursuant to instructions from the Colorado liquor licensing authority. It is my understanding that until the community of Vail has approved the stock transfer, the State may not act. '.therefore, may we solicit your expeditious matriculation of the application and the transmission thereof to the State so that the final investigation by the State. may be completed. if additional: information or ? documentation is required, please don't hesitate to contact the undersigned. Parenthetically, I am writing this letter only because it is my understanding that the City's Council is out of town. Yours very truly, I C.--'?d f ? 1 'i of A E,, HALIGMAN AND ATLER p -.I LAA/cjm f TOWN OF VAI L - WORKING CAPITAL FUND TREASURER'S REPORT February 28, 1970 Financial Statement Balance in Bank of Vail as of 1/31/70 Receipts during February Billings for Services Disbursements during February Cost of Gasoline and Oil Maintenance and Repair Balance in Bank of Vail as of 2/28/70 Respectfully submitted, C $4,977.25 15.00 $4,992.25 $281.48 119.77 401.25 $4,591.00 F. Blake Lynch Secretary/Treasurer t • CK. NO. DATE 1031 2/18 1032 2/18 1033 2/18 1034 2/18 C TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF FEBRUARY, 1970 PAYEE DESCRIPTION Continental Oil Co. Gas - January Jacobs Equipment Co. Repair Parts McCoy Co. Repair Parts Bobts Repair Shop Repair - Snow TOTA AMOUNT $281.48 - Snow Plow 79.21 - Loader 20.16 Plow 20.40 L; $401.25 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r r • VAIL METROPOLITAN RECREATION DISTRICT CAPITAL IMPROVEMENTS ACCOUNT TREASURER'S REPORT April 30, 1970 Financial Statement Balance in Bank of Vail Capital. Account as of 3/31/70 Receipts during April Bank Loan C.D. - Due 4/15/70 Interest - C.D. reimbursement - VMRD Disbursements during April New Clubhouse Bank Loan Interest Balance in Bank of Vail Capital Account as of 4/30/70 Investments - Bank of Vaal C.D. - Due 1.1/15/70 Total Balance as of 4/30/70 $ 5,710.00 20,000.00 250.00 8,000.00 $ 9,536.00 6,710.00 18.17 $ 2,129.53 34,960.00 $37,089.53 16,264.17 $20,825.36 15,000.00 $35,825.36 Respectfully submitted, F. Blake Lynch Secretary/Treasurer 4 iK w CK. NO. DATE 1286 4/7 ---- 4/15 1287 1288 4/17 1289 4/24 • • VAIL METROPOLITAN RECREATION DISTRICT CAPITAL IMPROVEMENTS ACCOUNT DISBURSEMENTS DURING THE MONTH OF APRIL, 1970 PAYEE Closer Than Most Const. Bank of Vail Void Closer Than Most Const. Harold R. Carver DESCRIPTION AMOUNT Golf Club Const. $ 8,820.00 Bank Loan 8 Int. 6,728.17 Golf Club Const. 536.00 Architectural Services - Clubhouse 180.00 TOTAL: $16,264.17 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r Y I VAIL METROPOLITAN RECREATION DISTRICT TREASURER'S CASH REPORT April 30, 1970 Financial Statement Balance in Bank of Vail Regular Account as of 3/31/70 Receipts during April Disbursements during April Personal Services Capital Outlay lance in Bank of Vail egular Account as of 4/30/70 Balance in First National Bank Account as of 3/31/70 ADD: Property Taxes LESS: Reimb. - Bond Fund Bank Service Charge Balance in First National Bank Account as of 4/30/70 Total Balance as of 4/30/70 u $8,000.00 .95 $ 125.00 28.40 $ (6.49) 8,068.22 $8,061.73 8,000.95 $667.74 -0- 667.74 153.40 $514.34 60.78 $575.12 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r lI u VAIL METROPOLITAN RECREATION DISTRICT DISBURSEMENTS DURING THE MONTH OF APRIL, 1970 CK. NO. DATE PAYEE 1177 4/23 Rodney E. Slifer 1178 4/23 Robert W. Parker 1179 4/23 Francis Brofos 1180 4/23 Charles E. Kindel 0181 Void 1182 4/23 Gerry White 1183 4/23 Gerry White J DESCRIPTION AMOUNT Director's Fee April, 1970 $ 25.00 Director's Fee - April, 1970 25.00 Director's Fee - April., 1970 25.00 Director's Fee April, 1970 25.00 Director's Fee April, 1970 25.00 Expenses to Denver -- Re: Golf Carts 28.40 TOTAL: $153.40 Respectfully submitted, F. Blake Lynch Secretary/Treasurer ti ?'- 0 VAIL WATER AND SANITATION DISTRICT TREASURER'S REPORT April 30, 1970 Financial Statement Balance in First National Bank Regular Account as of 3/31/70 Receipts during April. Sales to General Customer; Property Taxes W*ank sbursements during April Charges Balance in the First National Bank Regular Account as of 4/30/70 Balance in Bank of Vail Regular Account as of 4/30/70* Bond Reserve Fund Accounts (Invested) Series A Bond Reserve Fund Account Series B Bond Reserve Fund Account Series C Bond Reserve Fund Account Series D Bond Reserve Fund Account Series E Bond Reserve Fund Account Total. Balance as of 4/30/70 ,.0 $ 9,467.21 7,252.00 $16,627.37 13,479.93 11,085.44 10,000.74 9,696.96 $ 2.15 16,719.21. $16,721.36 .25 $16,721.11 6,244.54 60,890.44 $83,856.09 Respectfully submitted, F. Blake Lynch *See Supplement Secretary/Treasurer f VAIL WATER AND SANITATION DISTRICT TREASURER'S REPORT April 30, 1970 Supplement Balance in Bank of Vail Regular Account as of 3/31/70 Receipts during; April Sales to General Customers Tap Fees Miscellaneous Disbursements during April Personal Services Capital Outlay Management Fees Balance in Bank of Vail Regular Account as of 4/30/70 $15,701.16 3,075.00 50.00 $ 12'5.00 1,274-00 1'3,000,00 $ 1,817.38 18,826.16 $20,643.54 14,399.00 $ 6,244.54 Respectfully submitted, F. Blake Lynch Secretary/Treasurer 0 • CK. NO. DATE 1064 4/23 1065 4/23 VAIL WATER AND SANITATION DISTRICT DISBURSEMENTS DURING THE MONTH OF APRIL, 1970 PAYEE Lorence C. Burdick Charles E. Kindel 1066 4/23 Mitch Hoyt 1067 4/23 John A. Dobson 0068 4/23 Josef Staufer 1069 4/23 1070 4/24 Thompson Pipe 8 Steel Town of Vail Respectfully submitted, 0 DESCRIPTION AMOUNT Director's Fee - April, 1970 $ 25.00 Director's Fee - April, 1970 25.00 Director's Fee - April, 1970 25.00 Director's Fee - April, 1970 25.00 Director's Fee - April, 1970 25.00 Water Meters 1,274.00 Management Fee 13,000.00 TOTAL - Vail Account $14,399.00 F. Blake Lynch Secretary/Treasurer VAIL FIRE PROTECTION DISTRICT TREASURER'S REPORT April 30, 1970 Financial Statement Balance in Denver U.S. National Sank Regular Account as of 3/31170 $ 4,642.53 Receipts during; April Property Takes 6,102.07 $10,744.60 Disbursements during April ersonal Services $ 125.00 `-qWontractual Services 74.58 Capital Outlay 75.86 Liability Account 7,000.00 7,275.44 Balance in Denver U.S. National Bank Regular Account as of 4/30/70 $ 3,469.16 Investments Balance in Savings Account as of 3/31/70 $ 9.80 ADD: Interest Earned - First Quarter .09 Balance in Savings Account as of 4/30/70 9.89 Total. Balance as of 4/30/70 $ 3,479.05 0 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • CK. NO. 589 590 591 VAIL FIRE PROTECTION DISTRICT DISBURSEMENTS DURING THE MONTH OF APRIL, 1970 DATE PAYEE 4/15 Bank of Vail 4/23 Mack Trucks, Inc. 4/23 Joseph Langmazd 592 4/23 Lorence C. Burdick 593 4/23 094 4/23 595 4/23 Charles E. Kindel Cesar Moretti Donald W. Almond DESCRIPTION AMOUNT Bank Loan and Interest $7,074.58 Foam Nozzle 75.86 Director's Fee - April, 1970 25.00 Director's Fee -- April, 1970 25.00 Director's Fee - April, 1970 25.00 Director's Fee - April, 1970 25.00 Director's Fee -- April, 1970 25.00 TOTAL: $7,275.44 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • April 30, 1970 Financial Statement TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT Balance in Bank of Vail as of 3/31/70 Transfer of Cash from General Fund $ 7,995.63 10,600.00 $18,595.63 Payroll Distribution - April Administration and Finance Planning Street Maintenance Public Transportation Police Department arks and Grounds Mtnce. creation District - Golf ecreation District -- Tennis Ice Skating Water District Sanitation District Fire District Reimbursable Salaries Day Camp Less: Payroll Taxes Payable Actual Cash Outlay Balance in Bank of Vail as of 4/30/70 • $ 3,894.68 995.60 2,160.13 81.70 7,316.39 329.07 3,062.47 87.28 108.99 1,710.05 2,298.94 943.20 81.70 117.90 $23,188.10 5,523.18 17,664.92 $ 930.71 Respectfully submitted, F. Blake Lynch Secretary/Treasurer TOWN OF VAIL GENERAL FUND 40pril 30, 1970 Financial Statement TREASURER'S REPORT Balance in Bank of Vail Regular Account as of 3/31/70 $ 1,091.45 Receipts during April Property Taxes $12,148.31 Utility Occupation Taxes 1,749.45 Sales Taxes 49,535.59 Court Fines and Fees 812.70 Highway Users Tax 365.68 Building Inspection Fees 246.00 Reimbursements 1,801.46 Management Fees 13,000.00 Liability Accounts 180.00 Miscellaneous Revenue 3.70 79,842.89 $80,934.34 isbursements during April d oard of Trustees $ 1,105.93 Police Magistrate 134.95 Administration 1,061.50 Planning 499.80 Police Department 3,277.13 Street Maintenance 8,702.00 Street Lighting 184.54 Building Inpsection 119.95 Fire Protection District 566.80 Public Transportation 597.56 Recreation District - Golf 45256.25 Water District 1,691.30 Sanitation District 3,192.93 Liability Accounts 15,841.63 Notes Payable 15,000.00 Ice Skating 379.05 Parks and Grounds Mtnce. 505.00 Parking Lot Paving 630.00 Landscaping 15.30 Dog Control 259.41 ontribution to Payroll Account 10,600.00 eimbursable Expenses 1,278.75 69,899.78 Balance in Bank of Vail as of 4/30/70 $11,034.56 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r • TOWN OF VAIL - WORKING CAPITAL FUND TREASURER'S REPORT April 30, 1970 Financial Statement Balance in Bank of Vail as of 3/31/70 Receipts during; April Billings for Services Gasoline and Oil Sales Liability Account *isbursements during Aurii Maintenance and Repair Balance in Bank of Vail as of 4/30/70 • $6,685.00 658.92 4.20 $ 141.15 7,348.12 $7,489.27 116.65 $7,372.62 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • TOWN OF VAIL » WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF APRIL, 1970 CK. NO. DATE PAYEE 1040 4/11 Jacobs Equipment Co. 1041 4/11 Harms Steel C 1 DESCRIPTION AMOUNT Packing Set 6 Nut Snow Plow $ 28.65 Fabricated Bracket -- Snow Plow 88.00 TOTAL: $116.65 Respectfully submitted, F. Blake Lynch Secretary/Treasurer t April 303 1970 Financial Statement POLICE PENSION FUND TREASURER'S REPORT Balance in Bank of Vail as of 3/31/70 Receipts during April Interest - First Quarter Contribution - Employees Contribution -- Town of Vail Balance in Bank of Vail as of 4/30/70 t • $13,694.'98 $159.42 208.10 208.10 575.62 $14,2'70.60 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • VAIL GENERAL IMPROVEMENT DISTRICT TREASURER'S REPORT April 30, 1970 Financial. Statement Balance in First National Bank of Denver as of 3/31/70 Receipts during April Property Taxes Disbursements during April Balance in First National Bank of Denver as of 4/30/70 $1,665.52 2,248.43 $3,91.3.95 ..0- $3,91.3.95 Respectfully submitted, F. Blake Lynch Secretary/Treasurer OOO,6 0 c3c Cc. CD om (n C? a o CDC> 600 oc>0 C?QCDC?C] mcC OOOC)o 00OOCDOC)o coo 000 clacG O©CD c->CD OC)CD oa) o b N N N N N N. N N N N 1V N N P) h) iV N N N.) 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O C] C O Nto to W0" t,?Nr") to r') C ?.1 Q 4Q Q ;Q j'4 X1-1 (0 -4 4V-4 CA CA CACn01ChC" z wto YJ owon aCD on my a3 t*3 O to to no ca Oa W wW 0) to (D DLO LO to Wto coto coCD rt ?3 ?7 ?7 CSC Cfl CA CA CA CA 0 -? t*a r? N k?+ C? co Coo J rn Cn -1= w C? co CnQC"HI HG]HC].WQ !Y • O y we -a W r^ - ::r /P j'^µ???' (0 m fl f1 IJ W ' .1 a lM' 'YC f3 `C 01 rt pu O wiz} P. > m O b ?-h ro O ?O CP ::1 :5-, ?j a O :J M b'W!D [J- - MW0 w•r ? t??J0V3-3 )Ncn(DFJ•Pi • Q O M N 5 N tr' ro 0q F< tE M 0-a;Xrm y a" Wm0 X'b O SL P. rn FS r-- n rt (D (D 0 0 "i hi 11 (D (D D P) M (DD ( W U) U) (D ? ,? w ro [A 04 m rt rt tv ? rt ro to {D m ro w CA ro ?i O y y r V V d C" f-4 !•? •.7 CnCA Qto WwW w(A) to OD m c? a) 0 C7 C] CD C] 0 CD O +7 tnCa 40)C,]OC7C7C:?G747 ? ut0ca C)c:O0 0 CO0 H w a 1 1970 REVENUE--EXPENDITURE REPORT For Three Months Ending March 31, 1970 Town of Vail Vail Water and Sanitation District Vail Metropolitan Recreation District Vail `ire Protection District Vail General. Improvement District -0 -s 0 Table of Contents Section I - Summary Statements Town of Vaal General Fund Statement of Revenue Statement of Expenditures Heavy Equipment - Working Capital Fund Statement of Revenue and Expenditures Police Pension Fund Vail Water and Sanitation District - General Fund Statement of Revenue Statement of Expenditures Series "G", 1969, Capital Improvements Bond Fund Vail Metropolitan Recreation District -- Genera. Fund Statement of Revenues Statement of Expenditures Capital Improvements Bond Fund Budget Reports by Projects Vail Fire Protection District - General Fund Statement of Revenues and Expenditures • Vail General Improvement District Statement of Revenues and Expenditures - Debt Service Fund Section II - Town of Vaal General Fund Statement.of Expenditures (Detail) Board of Trustees Police Magistrate Administration & Finance Planning Police Department Street Maintenance Building Inspection Traffic Control and Parking Lots Street Lighting Parks and Grounds Maintenance Public Transportation Landscaping and Paving Contingency Pro-Shop Golf Course Tennis Water Department Sanitation Department Fire Department Ice Skating Page 1 2 3 4 5 6 7 8 9 10-12 13 14 15 i5 16 17 18 19 20 20 21 21 22 22 22 22 23 24 25 26 27 28 11 • • SECTION I SUMMARY STATEMENTS • 0 Town of Vail. General. Fund Statement of Revenue For Three Months Ending March 31, 1970 1970 Three 1970 Month Budget Total. Taxes: Property Taxes $ 35,938 $ -0= Sales Taxes 280,000 46.,634* Franchise Taxes 10,500 -0 - 326,438 46,634 Licenses: Alcoholic Beverage 1,600 49 Business 1 14 Dog 0 00 100 1,825 6 Revenue from Other Agencies: , Federal 701, Grant 16,000 ; Highway User's Tax 2,000 51 51`7 18,000 517 Fees and Charges for Services: Building Permits 8 Inspections 101,000 -0- Street Repair Fees 3,000 -0- Parking Lot -0- 25 Ice Skating 2,000 804 15,000, 829 Court Fines 5,000 2,288 Management Fee Payments from Other Districts: Water and Sanitation 118,370 2,000 Recreation District Fire Protection District 35,210 18,870 _07 -0? 172,450 2,000 Other Revenues: Cash Carry-Forward 10,000 37,41'5 Miscellaneous 275 53 10,275 37,468 Total - All Sources $548,988 $89,803 1 *This amount represents sales tax received on Vail Associates' lift revenue for January and February and general sales tax received from general sales for January only. • -1- Town of Vail General Fund Expenditure Report For Three Months Ending March 31, 1970 1970 1970 3 Month Budget Total Legislative: Board of Trustees $ 2,16D 10,689 Judicial: Police Magistrate 2,000 50.0 Executive: Administration 8 Finance 67,675 15,688 Planning 26,430 31600 94,105 19,288 Dubuc Safety: Police 93,425 28,028 Fire 18,585 5,566 112,010 33,594 Public Works: Building Inspection 7,330 491 Parking Lots 8 Traffic Control 2,500 267 Street Maintenance 44,550 18,929 Street Lighting 3,100 400 Public Transportation 12,000 4,470 Parks and Grounds Mtnce. 5,770 1,484 75,250 25,981 Recreation: Pro Shop 2,000 -0- Golf 59,205 3,944 Tennis 3,500 29 Ice Skating 8,140 5,057 72,845 9,030 U ili i t t es: Public Water 40,300 7,360 Sewer 51,000 8,771 91,300 16,131 Public Improvements: Paving 8 Landscaping 30,000 1,377 Transfers to Other Funds `0- -0- Contingency 49,318 _P_ Total Expenditures $548,988 $116,590 • -2- • Town of Vail Heavy Equipment - Working Capital Fund Statement of Revenues and Expenditures For Three Months Ending March 31, 1970 1970 1970 3 Month Estimated Actual Revenues: Billings for Services $13,000 $6,890 Gasoline and Oil Sales 2,500 659 Total Revenues $15,500 $7,549 40 Expenditures: Gasoline and Oil $ 2,500 $ 514 Repair and Maintenance 2,000 440 Insurance 500 533 Equipment 4,000 -0- Payment to Town of Vail 6,500 -0- Total Expenditures $15,500 $1,487 • -3- Police Pension Fund Balance Sheet March 31, 1970 ASSETS: Investments - Savings Account - Bank of Vail Due From Town of Vail General Fund Total Assets FUND BALANCE: Fund Balance - 12/31/69 Add: Contributions and Earnings -- 1970 0 Police Pension Fund Statement of Contributions and Earnings For Quarter Ended March 31, 1970 CONTRIBUTIONS: From Town of Vail Police Department From Vail Policemen EARNINGS: Interest Earned Total Contributions and Earnings - 1970 • $615.30 615.30 $13,694.98 416.20 $14,1.11.18 $12,838.00 1,273.1.8 $14,111.18 $1.,230.60 42.58 $1,273.18 -4- • Vail Water and Sanitation District General. Fund Statement of Revenues For Three Months Ending March 31, 1970 Property Taxes Operating Revenues: Water and Sewer Sales Connection Charges Tap Fees Other Revenues: Reimbursements Miscellaneous Total Revenues • • 1970 1970 3 Month Budget Actual $ 43,750 $ 7,020 1795000 43,798 4,000 396 92,500 8,768 275,500 52,962 20,800 -0- -0- 25 20,500 25 $340,050 $60,007 -5- Vail Water and Sanitation District General Fund Statement of Expenditures For Three Months Ending March 31, 1970 1970 1970 3 Month unexpended Budget Actual Balance Personal Services: Board of Directors $ 11500 $ .375 $ 1,125 Total Personal Services 1,500 375 1,125 Contractual Services: Auditing 8 Accounting 11500 800 700 Legal 2,500 422 2,078 Other 1,800 218 1,582 Total Contractual Services 5,800 1,440 4,360 * Capital Outlay (Depreciation Fun d): Water Meters 1,064 Portable Heater 250 Ski-Doo 300 Protector Relay 86 Total Capital Outlay 47,000 1,700 45,300 Debt Service: Principal 56,000 -0- Interest 99,050 22,013 Total Debt Service 155,050 22,013 133,037 Bond Reserve Funds 12,300 -0- 12,300 Management Fee Payments 118,370 2,000 116,370 Contingency 30 -0- 30 Total Expenditures $340,050 $27,528 $312,522 -6- • Vail Water and Sanitation District Series 14G", 1969 Bond rund March 31, 1970 Series "G", 1969, Capital Improvements Bonds Issued $35,000 Add: Accrued Interest Earned ISO Net Proceeds 35,150 Capital Improvements: Outfall Sewer Line $29,972 Booth Creek Water Plant Eng. 2,763 32,735 Cash Surplus $ 2,415 • r? u • -7- 0- Vail Metropolitan Recreation District General Fund Statement of Revenues For Three Months Ended March 31, 1970 Property Taxes Golf Revenues: Memberships Daily Fees Electric Carts Hand Carts i Tennis Revenues: Memberships Daily Fees Tournament Fees Other Revenues: Miscellaneous Cash Carry-Forward Total. Revenues ?J • 1970 Budget $25,000 5,000 40,000 12,000 1,600 58,600 2,500 2,000 400 4,900 900 -0- 900 $89,400 1970 3 Month Actual $ 47 1,631 1,678 $1,678 -8- u Vail Metropolitan Recreation District General Fund Statement of Expenditures For Three Months Ending March 31, 1970 1970 1970 3 Month Unexpended Budget Actual Balance Personal Services: Board of Directors $ 1,500 $ 375 $ 1,125 Total Personal Services 1,500 375 1,125 Contractual Services: Auditing and Accounting 1,000 -0- 1,000 Legal Fees 2,000 223 1,777 Other 700 53 607 Total Contractual Services 31,700 276 3,424 Capital Outlay: Golf Carts 7,000 --0- 7,000 Cash Register 500 -0-- 500 Mowers 1,600 -0- 1,600 Total Capital Outlay 91,100 -0- 9,100 Debt Service: Principal 11,000 -0- 11,000 Interest 28,890 9,525 19,365 Total Debt Service 39,890 9,525 30,365 Management Fee Payments 35,210 -0- 35,210 Total Expenditures $89,400 $10,176 $79,224 E • -9- • Vail Metropolitan Recreation District Capital Improvements Account Budget Report by Projects Prepared @ 3/31/70 Revenue Interest Earned Bond Proceeds (Gross) Contributed Capital - Vail Assoc. Additional Revenue Required - for Completion of Clubhouse S Revenue - Total Balance to Estimated Actual Receive $ 3,550 $ 3,125 $ 425 315,000 315,000 -0- 40,000 40,000 -0- 23,535 -0- 23,535 $382,085 $358,125 $23,960 • • -10- • Vail Metropolitan Recreation District Capital Improvements Account Budget Report by Projects Prepared @ 3/31/70 Estimated Cash Addl. Expend. New Nine Golf Holes Expend. For Completion Description: Budget 3/31/70 -Ben Krueger Supervision Design Construction Equip. Clearing Fill Topsoil Rock Removal, Stream Changes Grading Sprinkler System Seed Bed Preparation Fertilization, Chemicals Planting Mtnce. Equip. - Add. Mtnce. after Planting Fiscal 8 Legal Fees Misc. - Repairs, Gas, Parts, Tools Mtnce. Shed Addsn. New Nine - Totals • ?J $ 161,200 $ 14,852 2,040 2,049 11,000 8,821 11,500 11,495 25,000 24,868 37,000 28,896 Total Estimated Cost $ $ 14,852 2,049 8,821 11,495 24,868 1,000 29,896 12,500 11,867 500 12,367 28,000 26,590 26,590 65,000 67,181 21000 691,181 10,500 10,010 10,010 2,200 4,221 41,221 9,100 7,562 500 8,062 11,000 10,595 10,595 6,000 2,034 500 2,534 2,000 1,940 1,940 16,000 18,581 155 18,736 -0- 2,629 371 3,000 $265,000 $254,191 $5,026 $259,217 -11- Vail Metropolitan Recreation District Capital Improvements Account Budget Report by Projects Prepared @ 3/31/70 Estimated Cash Addl. Expend. Total Expend. For Completion Estimated Budget 3/31/70 -Ben Krueger Cost Disc. on $300,000 Bond Issue $ 101000 $ 101000 $ 10,000 Transfer of Funds to VMRD Debt Service Account 10,000 10,000 10,000 Bond Reserve Fund Req. (Invested) 15,000 15,000 15,000 New Tennis Court Const.: Excavation 2,800 21681 2,681 Base, Asphalt, Surfacing 12,040 2,715 $8,000 10,715 Fencing 21700 2,717 2,717 Misc. - Bleachers, etc. 500 90 410 5Q0 TOTAL - Tennis 18,040 8,203 8,410 16,613 Disc. on $15,000 Bond Issue 1,360 1,360 1,36.0 Purchase of Golf Carts 8,600 8,575 8,575 New Clubhouse: Insurance --0- 542 542 Architect's Fees 3,600 31,183 417 3,600 CTM Contract 57,178 24,660 32, 51 8 57,1.78 TOTAL - Clubhouse 60,778 28,385 32,935 61,32(7 GRAND TOTALS $380,778 $335,7?.?! $46,371 $382,085 -12- • Revenues: Property Taxes Fire Agreements Other Total Revenues Vail Fire Protection District General Fund Statement of Revenues and Expenditures For Three Months Ending March 31, 1970 1970 1970 3 Month Budget Actual $37,500 $5,910 1,800 -0- 764 -0- $40,064 $5,910 Expenditures: Personal Services: Board of Directors Total. Personal Services Contractual. Services: Auditing and Accounting Legal Other Total Contractual. Services Capital. Outlay: Institutional Equipment Total Capital Outlay Debt Service: Principal Interest Total Debt Service i Management Fee Payment Total Expenditures ?J $ 1,54 C1 1,500 750 750 200 1,700 4,000 4,000 10,000 3,994 13,994 18,870 $40,064 $ 375 375 -0- -0- 278 278 850 850 5,000 981 5,981. -0- $7,484 Balance to Recover $31,590 1,800 764 $34,154 Unexpended Balance $ 1,125 1,125 754 750 (7'8) 1,422 3,150 3,150 5,000 3,013 8,013 18,870 $32,580 -13- • Vail General, Improvement District Debt Service Fund Statement of Revenues and Expenditures For Three Months Ending March 31, 1970 1970 1970 3 Month Revenues: Budget Actual Property Taxes $14,107 $ 597 Cash Carry-Forward -0- 1,393 Total. Revenues $14,107 $1,990 Expenditures: Sebt Service: Principal Interest Commissions to Fiscal Agents Total Expenditures u $ 5,000 9,107 149107 -0- $14,107 $ ?Ow 4,581 4,581. 57 $4,638 Balance to Recover $13,510 (1.,393) $12,1.17 Unexpended Balance $5,000 4,526 9,526 (57) $9,469 -14- E • SECTION II TOWN OF VAIL GENERAL FUND STATEMENT OF EXPENDITURES (DETAIL) u 0 • APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months BOARD OF TRUSTEES Personal Services Salaries 6 Wages - Part Contractual Services Advertising Dues and Subscriptions Professional Fees Travel Expense Other Commodities Other Board of Trustees - Total POLICE MAGISTRATE Personal Services Salaries 8 Wages - Part Contractual, Services Rent Other T OCommodities Other Police Magistrate - Total • Unexpended Balance $ 2,760 $ 690 $ 2,070 99200 7,888 11,312 100 91 9 9,000 1,976 7,024 500 18 482 500 -0- 500 199300 9,973 9,327 100 26 74 $22,160 $10,689 $11,471 $1,200 $300 $ 900, 600 200 400 100 -0- 100 700 200 500 100 --0- 100 $2,000 $500 $1,500 _ 1,_ ACTIVITY ADMINISTRATION AND FINANCE Personal Services Insurance Social. Security Salaries 6 Wages - Full Contractual Services Advertising Car Allowance Dues and Subscriptions Insurance: - Bldgs. and Equipment Postage Printing Professional Fees Rent Recording and Abstracting Telephone Training Travel Other Commodities U Books and Periodicals Food Supplies License Tags Office Supplies Other Appropriation Actual Total Expended Unexpended 1970 3 Months Balance Capital Outlav Office Equipment (Two Typewriters) Administration and Finance - Total APPROPRIATION AND EXPENDITURE REPORT $ 1,300 $ 214 $ 1,086 1,950 469 1,481 47,300 9,764 37,536 50,550 10,447 40,103 350 11 139 500 171 329 250 97 153 250 240 10 750 193 557 1,000 199 801 750 128 622 4,500 1,492 3,008 200 106 94 3,000 674 2,326 200 190 10 1,000 210 790 1,200 152 1,048 13,750 3,863 9,887 100 48 52 175 1.1 164 100 --0- 100 2,200 445 1,755 300 102 198 2,675 606 2,269 500 772 (272) $51,98'7 $67,675 $15,688 -16- • APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual. Total Expended ACTIVITY 1970 3 Months PLANNING Personal Services Insurance Social. Security Salaries 8 Wages - Full Contractual Services Professional Fees Commodities Books and Periodicals Other Planning - Total • • $ 80 250 5,000 5,330 21,000 50 so 100 $26,430 $ 82 137 2,850 3,069 464 15 62 67 $3,600 Unexpended Balance $ (2) 113 2,150 2,261 20,536 35 (2) 33 $22,830 -17- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total. Expended Unexpended ACTIVITY 1970 3 Months Balance POLICE DEPARTMENT Personal Services Insurance $ 3,200 $ 680 $ 2,520 Pension 2,600 767 1,833 Salaries 8 Wages - Full 665070 18,539 47,531 Salaries 6 Wages - Part 800 300 500 Salaries 8 Wages - Overtime 2,500 -0- 2,500 75,170 20,286 54,884 Contractual Services Advertising 200 -0- 5 200 (35) Car Allowance 100 13 Dues 80 8 72 Insurance 750 820 (70) Laundry 25 -0- 25 Cleaning 360 72 288 Vehicle Maintenance 1,000 -0- 1,000 Postage 50 -0-- 50 Printing 200 404 (204) Professional Fees 400 35 365 Rent 1,800 600 1,200 Telephone 1,000 225 775 Training 700 19 681 Travel 200 180 20 Other 1,000 70 930 71865 21,568 5,297 Commodities Books and Periodicals 50 14 36 Chemicals and Drugs 200 -0- 200 Clothing 0 1,000 50 950 Food 100 50 50 Motor Fuels and Lube 2,400 98 2,302 Office Supplies 340 -0- 340 Other 750 163 587 4,840 375 4,465 Capital Outlay Vehicle 3,000 2,280 720 Radios 2,000 1,953 47 Office Equipment 550 566 (16) 5,550 4,799 751 Police Department -- Total $93,425 $28,028 $65,397 is -18- • APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual. Total Expended Unexpended ACTIVITY 1970 3 Months Balance STREET MAINTENANCE Personal Services Insurance $ 1,650 $ 232 $ 1,418 Social Security 11100 344 756 Salaries 8 Wages - Full 24,000 7,161 16,839 26,750 7,737 193,013 Contractual. Services Dues & Subscriptions 100 -0- 100 Insurance 600 452 148 Laundry 300 66 234 Maintenance & Repair - Machinery 6 Equipment 200 -0- 200 Professional Fees 700 -0- 700 Rental of Equipment 53000 51980 (980) Other 1,000 9 991 7,900 6,507 1,393 Commodities Street Repairs and Maintenance Materials 5,000 1,438 3,562 Machinery 8 Equipment - Parts 8 Supplies 300 1 299 Motor Fuels 500 378 122 Signs 21,900 2,815 85 Small. Tools 200 -0- 200 Other 1,000 53 947 9,900 4,685 5,215 Street Maintenance - Total $44,550 $18,929 $25,621 • -19- L APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months BUILDING INSPECTION Personal Services Insurance Social Security Salaries 8 wages - Full Contractual Services Advertising Professional Fees Travel & Moving Car Allowance Commodities Books and Periodicals Office Supplies Building Inspection Total TRAFFIC CONTROL 8 PARKING LOTS Personal Services Social Security Salaries & wages - Part contractual Services Other Commodities Other Traffic Control 5 Parking Tots -- Total • $ 200 230 5,100 5,530 $122 -0- 100 222 Unexpended Balance $ 78 230 5,000 5,308 100 -0- 1.00 600 49 551 350 194 1.56 600 26 574 1,650 269 1,381 50 -0- 50 100 -0- 1.00 150 -0- 150 $7,330 $491 $6,839 $ 100 $ 1 $ 99 1,900 17 1,883 2,000 18 1,982 -0- 146 (146) 500 43 457 $2,500 $207 $2,293 -20- -6 APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months STREET LIGHTING Contractual Services Utilities Rent Commodities Other Street Lighting - Total T *ARKS AND GROUNDS MAINTENANCE Personal Services Social Security Salaries 6 Wages - Temporary Contractual Services Insurance Utilities Other Commodities Seeds and Plants Small Tools, Bldg. Materials r Capital Outlay Parks and Grounds Maintenance - Total ??- 10. Unexpended Balance $1,600 $296 $1,304 1,500 -0- 1,500 3,100 296 2,804 --0- 104 (104) $3,1.00 $400 $2,700 $ 120 $ 44 $ 76 2,500 915 1,585 2,620 959 1,661 150 -0- 150 800 -0- 800 1,500 525 975 2,450 525 1,925 100 -0- 1.00 100 -0- 100 200 -0- 200 500 -0- 500 $5,770 $1,484 $41286 -21- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months PUBLIC TRANSPORTATION Personal Services Social Security Salaries & Wages - Full Contractual Services Professional Fees Rent Other Commodities Motor Fuels Other Public Transportation - Total LANDSCAPING AND PAVING - Totals CONTINGENCY PRO-SHOP Contractual Services i Other Commodities Other Pro-Shop -- Total Unexpended Balance $ -0- $ 102 $ (102) --0- 2,394 (2,394) -0- 2,496 (2,496) 12,000 1,617 10,383 -0- 150 (150) -0- 27 (27) 12,000 1,794 10,206 --0- 175 (175) -0- 5 (5) -0- 180 (180) $12,000 $4,470 $7,530 $305000 $1,377 $28,623 $49,318 $49,318 $1,000 $1,000 1,000 1,000 $2,000 $2,000 -22- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1970 3 Months Balance GOLF COURSE Personal Services Insurance $ 540 $ 75 $ 465 Social Security 1,400 90 1,310 Salaries 6 Wages - Seasonal 31,825 1,880 29,945 331,765 29045 315720 Contractual. Services Dues 8 Subscriptions 150 117 33 Insurance 750 988 (238) 40 Mtnce. 8 Repair - Bldgs. 200 -0- 200 Mtnce. 8 Repair - Machinery and Equipment 11,000 -0- 1,000 Professional Fees 250 -0- 250 Rent 7,340 40 7,300 Travel. 100 380 (280) Utilities 450 153 297. Other 5,000 25 4,975 15,240 1,703 13,537 Commodities Machinery 9 Equipment - Parts & Supplies 1,000 63 937 Motor Fuels 1,200 115 1,085 Seeds and Plants 6,000 --0- 6,000 Small Tools 500 -0- 500 Water Pipe 8 Supplies 500 -0- 500 Other 1,000 18 982 10,200 196 10,004 *-Golf Course - Total. $59,205 $3,944 $55,261 • -23- N AND EXPENDITURE REPORT APPROPRIATIO Appropriation Actual Total Expended Unexpended ACTIVITY 1970 3 Months Balance TENNIS Personal Services Social Security $ 100 $-0- $ 100 Salaries & Wages - Part 1,900 -0- 1,900 29000 -0- 2,000 Contractual Services Insurance 50 29 21 Other 400 -0- 400 450 29 421 commodities Building Materials 500 -0- 500 Recreation Supplies 550 -0- 550 1,050 -0- 1,050 Tennis - Total $3,500 $29 $3,471 Recreation Department - Total $64,705 $30973 $60,732 • ?J -24- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months WATER DEPARTMENT Personal, Services Insurance Social Security Salaries 8 Wages - Full Contractual Services Insurance Laundry Mtnce. 6 Repair - Machinery Mtnce. 8 Repair - Buildings and Improvements Printing Professional Fees Rental, of Equipment Training Travel Utilities Other Commodities Building Materials Chemical Supplies and Lab. Equipment Machinery and Equipment - Parts and Supplies Motor Fuels Small Tools Water Pipe and Supplies Other Water Department -- Total Unexpended Balance $ 1,150 $ 340 $ 810 750 205 545 16,750 4,272 12,478 183,650 4,817 13,833 1,000 300 150 350 100 850 1,500 200 150 8,000 1,000 13,600 383 66 -0- 76 -0- -0- 40 140 154 858 47 1,764 617 234 150 274 100 850 1460 60 (4) 7,142 953 11,836 100 4,000 1,000 500 200 2,000 250 8,050 $40,300 9 275 302 88 596 40 779 $7,360 91 3,725 698 412 141 1,994 21.0 7,271 $32,940 -25- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual. Total Expended Unexpended ACTIVITY 1970 .3 Months Balance SANITATION DEPARTMENT Personal Services Insurance $ 1,650 $ 232 $ 11418 Social Security 1,100 210 890 Salaries 8 Wages - Full 21,35"0 4,384 16,966 24,100 4,826 19,274 Contractual. Services Insurance 11000 383 617 Laundry 300 66 234 Mtnce. 6 Repair - Buildings and Improvements 150 -0- ISO Mtnce. 8 Repair - Equipment and Machinery 150 12 138 Printing 100 -0- 100 Professional Fees 850 -0- 850 Rental, of Equipment 11,200 40 1,160 Training 200 140 60 Travel 150 -0- 150 Utilities 14,000 2,228 11,772 Other 500 29 471 18,600 2,898 15,702 Commodities Building Materials 900 10 890 Chemical Supplies 8 Lab. Equipment 5,000 610 4,390 Machinery & Equipment - Parts and Supplies 1,000 207 793 Motor Fuels 500 88 412 Sewer Tile and Pipe 500 -0- 500 Small Tools 200 59 141 Other 200 73 127 85300 1,047 7,253 Sanitation Department - Total $51,000 $8,771 $42,229 • -26- APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1970 3 Months Balance FIRE DEPARTMENT Personal Services Insurance $ 700 $ 125 $ 575 Social Security 375 80 295 Salaries 6 Wages - Full 10,650 2,600 8,050 11,725 25805 8,920 Contractual Services Dues and Subscriptions 100 10 90 Insurance 750 11393 (643) Mtnce. 8 Repair - Buildings and Improvements 135 -0- 135 Mtnce. 8 Repair - Equipment and Machinery 800 -0- 800 Rent 500 -0- 500 Telephone 900 157 743 Training 175 -0- 175 Travel 250 106 144 Utilities 1,600 254 1,346 Other 500 69 431 5,710 1,989 31721 Commodities Chemical. Supplies 250 -0- 250 Janitorial Supplies 75 5 70 Machinery 8 Equipment - Parts and Supplies 225 345 (120) Motor Fuels 400 48 352 Small. Tools 175 47 128 Other 25 326 (301) 1,150 771 379 Fire Department - Total $18,585 $5,565 $13,020 t -27- r1 L---j APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual Total Expended ACTIVITY 1970 3 Months ICE SKATING Personal Services Insurance Social Security Salaries 8 Wages - Seasonal Contractual, Services Advertising Insurance Utilities Other Commodities Motor Fuels Building Materials Other Capital Outlav Planer, Resurfacer, Protective Cover Ice Skating - Total 4P LL DEPARTMENTS W TOTAL Unexpended Balance $ 150 $ 42 $ 108 300 144 1.56 4,900 3,003 1,897 5,350 3,189 2,161 300 338 (38) 500 332 168 1,00 -0- 100 200 70 130 1,100 740 360 100 75 25 200 13 187 450 209 241. 750 297 453 940 831 109 $8,140 $5,057 $3,083 $548,988 -28- $116,590 $432,398 • • • IE °nQOdoodcao 0000o00 opa ranaoacpaOm caca0 C CaOOC)m OQ a)CD CD C)CaCJmnnCD aQ0C)CDon C:) acataCada O a NNNNNNJ NNNIV NNlVNNNNNNih7N) NNh7NIV NNNNNIV CJi Cn Cn CM Cal Cn Cn qT to (n Cn (.n Cry to (n Us Cn Cn tai W ifs Cis (n to to to Cn W Cn M Cn Cn f 3 O mm mmooVrt?VmOmmmm mcsymmwwcnmcnm U l . 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O C^ 6 1 ?3 n o H VAIL METROPOLITAN RECREATION DISTRICT TREASURER'S CASH REPORT March 31, 1970 Financial Statement Balance in Bank of Vail Regular Account as of 2/28/70 Receipts during March Green Fees Golf Fees Reimbursements Liability Account 'Risbursements during March Personal Services Liability Account Balance in Bank of Vail Regular Account as of 3/31/70 Balance in First National Bank Account as of 3/31/70 Total Balance as of 3/31/70 -40 $ 16.00 13.00 190.00 130.20 $125.00 130.20 Respectfully submitted, r. Blake Lynch Secretary/Treasurer $573.74 349.20 $922.94 255.20 $667.74 (6.49) $661.25 1 E VAIL METROPOLITAN RECREATION DISTRICT DISBURSEMENTS DURING THE MONTH OF MARCH, 1970 CK. N0. DATE PAYEE DESCRIPTION AMOUNT 1171 3/21 Rodney E. Slifer Director's Fee - March, 1970 $ 25.00 1172 3/21 Robert W. Parker Director's Fee - March, 1970 25.00 1173 3/21 Albert G. White Director's Fee - March, 1970 25.00 1174 3/21 Francis Brofos Director's Fee - March, 1970 25.00 1175 3/21 Charles E. Kindel Director's Fee - March, 1970 25.00 1175 3/31 VMRD - Bond Fund Gas Tax Rebate - deposited in wrong account 130.20 TOTAL: $255.70 Respectfully submitted, • F. Blake Lynch Secretary/Treasurer W METROPOLITAN RECREATION DISTRICT VAIL CAPITAL IMPROVEMENTS ACCOUNT TREASURER'S REPORT March 31, 1910 Financial Statement Balance in Bank of Vail Capital. Account as of 2/28/70 Receipts during March Gas Tax Rebate *isbursements during March New Clubhouse Liability Account Balance in Bank of Vaal Capital Account as of 3/31/70 Investments Bank of Vail C.D. due 11/15/70 G.D. due 4/3.5/70 Total. Balance as of 3/31/70 $ 3,330.00 234.11 $1.5,000.00 20,000.00 $ 5,563.44 130.20 $ 5,693.64 3,564.11 $ 25129.53 35,000.00 $37,1,29.53 0 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r i VAIL METROPOLITAN RECREATION DISTRICT CAPITAL IMPROVEMENTS ACCOUNT DISBURSEMENTS DURING THE MONTH OF MARCH, 1970 CK. NO. DATE PAYEE DESCRIPTION AMOUNT 1283 3/13 Town of Vail To reimburse Town for golf commodities $ 234.11 1284 3/20 Closer Than Most Const. Golf Club Const. 3,150.00 1285 3/20 Harold R. Carver Architectural Services - Clubhouse 180.00 TOTAL: $3,56+.11 • Respectfully submitted, F. Blake Lynch Secretary/Treasurer • VAIL FIRE PROTECTION DISTRICT TREASURER'S REPORT March 31, 1970 Financial Statement Balance in Denver U.S. National Bank Regular Account as of 2/28/70 Receipts during March Property Taxes Disbursements during March 0,ersonal Services Contractual Services Management Fees Balance in Denver U.S. National Bank Regular Account as of 3/31/70 Investments Balance in Savings Account as of 3/31/70 Total Balance as of 3/31/70 $ 125.00 77.14 1,140.00 Respectfully submitted, $1,666.17 4,3.8.50 $5,984.67 1,342.14 $4,642.53 9.8¢ $4,652.33 F. Blake Lynch Secretary/Treasurer • VAIL FIRE PROTECTION DISTRICT DISBURSEMENTS DURING THE MONTH OF MARCH, 1970 CK. NO. DATE PAYEE 583 3/13 Town of Vail 584 3/21 Joseph Langmaid 585 3/21 Lorence C. Burdick 586 087 588 3/21 Charles E. Kindel 3/21 Cesar Moretti 3/21 Donald W. Almond DESCRIPTION AMOUNT Management and Legal Fees $15237.34 Director's Fee - March, 1970 25.00 Director's Fee - March, 1970 25.00 Director's Fee - March, 1970 25.00 Director's Fee - March, 1970 25.00 Director's Fee - March, 1970 25.00 TOTAL: $1,342.14 Respectfully submitted, F. Blake Lynch Secretary/Treasurer Y • VAIL WATER AND SANITATION DISTRICT TREASURER'S RETORT March 31, 1970 Financial Statement Balance in the First National Bank Regular Account as of 2/28/70 Receipts during March Sales to General Customers Disburse alance egular Balance Regular aments during March in the First National Bank Account as of 3/31/70 in Bank of Vail Account as of 3/31/70* Bond Reserve Fund Accounts (Invested) Series A Bond Reserve Fund Account Series B Bond Reserve Fund Account Series C Bond Reserve Fund Account Series D Bond Reserve Fund Account Series E Bond Reserve Fund Account Total Balance as of 3/31/70 • $ (22.29) 24.44 2.15 -0- 2.15 1,817.38 $16,627,37 13,479.93 11,085.44 10,000.74 9,696.96 60,890.44 $62,709.97 Respectfully submitted, F. Blake Lynch Secretary/Treasurer ASee Supplement r • VAIL WATER AND SANITATION DISTRICT TREASURER'S REPORT March 31, 1970 Supplement Balance in Bank of Vail Regular Account as of 2/28/70 Receipts during March Property Taxes Sales to General Customers Connections Tap Fees sbursements during March Debt Service Personal Services Contractual. Services Capital Outlay Management Fetes Liability Account Balance in Bank of Vail. Regular Account as of 3/31/70 $ 5,127.74 7,626.77 648.19 1,417.50 $ 3,975.00 125.00 3,427.50 15,947.72 2,000.00 1,829.11 $14,301.51 14,820.20 $29,121.71 27,304.33 $ 1,81.7.36 Respectfully submitted, F. Blake Lynch Secretary/Treasurer VAIL WATER AND SANITATION DISTRICT DISBURSEMENTS DURING THE MONTH OF MARCH, 1970 CK. NO. DATE PAYEE DESCRIPTION AMOUNT 1052 3/1 First Nat'l. Bank in Fort Collins Debt Service Pymt. $ 30975.00 1053 3/13 Town of Vail Valve & Pipe Locators, Legal Fees, Storm Sewer, and Management Fees 3,829.11 1054 3/18 Richards-Huffstutler Engineering Services 127.50 1055 Void 1056 3/18 Tiago Construction 1969 Capital Expansion 155,905.94 7.057 3/18 Richards-Huffstutler 1969 Capital Expansion 41.78 1058 3/21 Lorence C. Burdick Director's Fee - March, 1970 25.00 1059 3/21 Charles E. Kindel. Director's Fee - March, 1970 25.00 1060 3/21 Mitch Hoyt Director's Fee - March, 1970 25.00 1061 3/21 John A. Dobson Director's Fee - March, 1970 25.00 1062 3/21 Josef Staufer Director's Fee - March, 1970 25.00 1063 3/31 McClave and Wall. Services - Rate Study 3,300.00 TOTAL - Vail Account: `$27,304.33 Respectfully submitted, F. Blake Lynch Secretary/Treasurer -f VAIL GENERAL IMPROVEMENT DISTRICT TREASURER'S REPORT March 31, 1970 Financial Statement Balance in First National Bank of Denver as of 2/28/70 Receipts during March Disbursements during March Debt Service Payment 401ance in First National Bank of Denver as of 3/ 31/ 70 $3,592.96 _0_ $3,592.98 3,540.58 $ '52.40 t Respectfully submitted, r F. Blake Lynch Secretary/Treasurer POLICE PENSION FUND TREASURER'S REPORT March 31, 1970 Financial Statement Balance in Bank of Vail as of 2/28/70 Receipts during March Contribution - Employees Contribution - Town of Vail. Balance in Bank of Vail as of 3/31/70 0 • $13,287.78 $203.50 203.60 407.20 $13,694.98 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT March 31, 1970 Financial Statement Balance in Bank of Vail as of 2/28/70 Transfer of Cash from General Fund $ 634.91 24,000.00 $24,634.91 Payroll. Distribution - March Board of Trustees Administration and Finance Planning eet Maintenance lic Transportation Police Department Parks and Grounds Mtnce. Recreation District - Golf Ice Skating Water District Sanitation District Fire District Reimbursable Salaries Traffic Control 25.68 3,525.68 995.60 2,457.29 908.71 6,673.44 325.14 1,397.64 262.00 1,404.66 1,980.62 943.20 944.09 10.48 $21,854.23 Less: Payroll Taxes Payable and Other Deductions Actual. Cash Outlay Balance in Bank of Vail as of 3/31/70 0 5,21.4.95 16,639.28 $ 7,995.63 Respectfully submitted, F. Blake Lynch Secretary/Treasurer TOWN OF VAIL GENERAL FUND TREASURER'S REPORT March 31, 1970 Financial Statement Balance in Bank of Vail Regular Account as of 2/28/70 $19,046.12 Receipts during March Utility Occupation Taxes $ 2,111.55 Sales Taxes 38,816.70 Court Fines and Fees 635.50 Highway Users Tax 145.32 Reimbursements 6,751.01 Miscellaneous Revenue 3.82 Liability Accounts 7,939.00 Ice Skating Revenue 3.47 Management Fees 3,140.00 59,546.37 $78,592.49 Disbursements during March Board of Trustees $ 1,109.29 Police Magistrate 200.00 Administration 2,882.48 Planning 39.90 Police Department 4,104.89 Street Maintenance 1,469.62 Street Lighting 231.78 Building Inspection 195.43 Fire Protection District 1,773.92 Public Transportation 299.37 Recreation District - Golf 732.48 Recreation District - Tennis 29.00 Water District 1,597.12 Sanitation District 2,209.76 Liability Accounts 13,102.15 Notes Payable 20,000.00 Contribution to Payroll Account 24,000.00 imbursable Expenses 2,190.87 e Skating 41 493.98 affic Control 43.00 Parking Lot Paving 145.50 Landscaping 650.50 77,501.04 Balance in Bank of Vail as of 3/31/70 $ 1,091.45 Respectfully submitted, F. Blake Lynch Secretary/Treasurer 4 t TOWN OF VAIL - WORKING CAPITAL FUND TREASURER'S REPORT March 31, 1970 Financial Statement Balance in Bank of Vail as of 2/28/70 $4,591.00 Receipts during? March Billings for Services $ 190.00 Gas Tax Rebate 63.70 253.70 $4,844.70 Disbursements during March 0ong--Term Liability - Town of Vail $4,500.00 Maintenance and Repair 203.55 4,703.55 Balance in Bank of Vail as of 3/31/70 $ 141.15 Respectfully submitted, • F. Blake Lynch Secretary/Treasurer At TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF MARCH, 1970 CK. NO. 1035 1036 1037 1038 1.039 • r? DATE PAYEE 3/13 Town of Vail 3/21 Pete Honnen Equip. Co. 3/21 Jacobs Equipment Co. 3/21 Eagle Auto Parts 3/21 McCoy Co. DESCRIPTION AMOUNT Long-Term Liability $4,500.00 Repair - Loader 61.73 Repair - Dump Truck 4.80 Repair Parts -- Trucks 104.67 Repair - Loader 32.35 TOTAL. $4,703.55 Respectfully submitted, F. Blake Lynch Secretary/Treasurer MINUTES OF THE. BOARD OF TRUSTEES MAY 13,,1970 VAIL MUNICIPAL OFFICES Meeting was brought to order by Blake Lynch, Town Manager at 10:20 a.m. I. ROLL CALL found the following present: Mayor John Dobson Trustee Freeman Trustee White Trustee Steinberg Trustee Bailey Trustee Anderson Trustee Donovan II. MUNICIPAL COMPLEX A. Financial Considerations: Based on the discussion at the May 11, 1970 Board of Trustees meeting, the following matters were discussed--Should the Town receive the land for both the Post Office and the Municipal Building, enabling the Town to obtain the property tax exemption? Once the town acquires the land, it would be very difficult to dispose of; could only be done through a Town election. The Post Office could not obtain a property tax exemption, this applies to Municipal Corporations. The best arrangement would be to have the Town own the land and enter into a contract with the Post Office to retire the bonds. At the end of 15 years the land and the building would vest in the Town. At the end of 19 years the Town would be oempletely reimbursed by the Post Office for the land. The possibility was discussed of having the Post Office sign an agreement providing that they pay for any Architectural fees incurred on their project if they do not go through with the project. It was decided to discuss with Dan Herrington of Boettcher and Co. as to whether or not the Post Office can be obligated in this manner. B. Architectural Considerations: The time factor on construction was considered. Should a completion date in December be forced or allow for completion next summer? George Olson assured that the working drawings could be complete by mid-July. Terry Minger stated that it was not possible to renew the lease on the Police Department and very doubtful to do so on the Municipal Office space. The Post Office also wants in by December 1, and is willing to pay whatever it takes on debt service. Harold Carver Architect Office has on file various contractors wanting into the area and their eagerness could change the past history of building in this area. It was agreed to work out with the Architect three different completion dates and have the contractors bid on this basis--the Town having the option of final decision. C. VRA Information Center: Terry Minger told the Board that a decision on the Information Center should be made now pending working out the legalities. The amount for the Information Center must be submitted for approval to the IRS at the same time as the Municipal Building. Dale McCall put before the Board an estimated cost of $35,000.00. Trustee Donovan was concerned that this seemed to be a high figure and maybe a cost of $20,000.00 per square foot would be more realistic. George Olson reminded the Board that although it was a small structure it still had all the complexities of larger facilities in it as did the main Municipal Building and in his opinion page two it could not be built for $20,000.00 per square foot; therefore Mayor Dobson felt that the Board should have a more precise figure of costs. Dale McCall dial not feel that the VRA could realistically cut down on their present space. It was agreed that the footage could not be feasibly cut, looking at a long range concept. Mayor Dobson inquired about the responsibility of maintenance. Dale felt that other than day to day housekeeping that the general maintenance of the building would be up to the Town. Terry Manger briefed the Board on the budget. It will cost•the Town $60,000 to $55,000 per year to retire the bonds. This is going to constitute a rather tight budget as you have to consider other costs such as street paving, landscaping, etc. in the $100,000.00. With the new dues structure for the VRA and this tighter budget for the Town, the VRA would not in the future be coming to the Board of Trustees for contributions. The possibility was discussed of the Town giving a substantial amount to the VRA for advertising and the VRA could in turn pay rent on the information center to the Town. Mr McCall justified the need for the information center as follows: (1) provide a badly needed picnic area with public telephones. (2) Staffed by the VRA to answer general public questions; thereby saving manpower and time at the Municipal Offices. Mr. McCall felt it more important to man this center in the summer time, at the expense to the VRA. Trustee White stressed the point that the Town should have a say as to the hours the Information Center was kept open. Trustee Steinberg mentioned that the National Forest Service has talked in the past of the possibility of an information center in this area and suggested that possibly the National Forest Service could be approached to add some money to the fund for the VRA Information Center. A Rest Stop indicated on the Interstate with service from the State Department could serve as a promotional entity. The Board agreed on the necessity of the Information Center and felt that there was sufficient information to gave to Dan Herrington to present to the IRS. Trustee Bailey suggested the Information Center be included as part of the package but not to exceed $35,000.00 It was moved by Trustee Bailey and seconded by Trustee Steinberg to authorize the Town Government to add to the Total Bond Issue to include the building of the VRA Information Center, assuming the legalities can be worked out. VOTE: Mayor D+ Trustee Trustee Trustee Trustee Trustee Trustee Dbson: YES Freeman: YES Steinberg: YES White: YES Bailey: YES Anderson: YES Donovan: YES It was further agreed by the Board to accept the architectural plans of the Municipal Building as they now stand. Charles P. Anderson was nominated and approved by the Board to replace Merv Lapin as Secretary of the Non-Profit Corporation. III. SIGN COMMITTEE: Flo Steinberg and GinILY Cl-OWley asked the Board to define their role as the Sign Committee so the Sign Committee could understand exactly what should come under their jurisdiction and how far their authority goes. Past cases of sign violations were cited and some of the undesirable court case decisions. It was decided that the sign committee should have a girl assigned as a secretary and as secretary she could go around and find the signs in violation. It would then page three • • r? be up to the Police to notify the offender. The members of the Sign Committee should never subject themselves personally. The committee should review the violation cases with Larry Robinson, Town Attorney, and come to a decision of what is needed to have strong cases and pursue violation cases to court when necessary. The Banner situation, past and present, was discussed. The ordinance banning banners was read with the exception as on page 14. Theoretically the Sign C,,,,..ittee has the right to decide whether or not a banner is acceptable. It was decided by the Board and the Sign Committee members present to deal with banners as follows: If the banner is to be up for 10 (ten) days or less the Mayor can decide if the banner is acceptable and if the banner is to be up for over 10 (ten) days it must be submitted to the Sign Committee to decide on the acceptability. Terry Minger was asked to draw up an amendment to the present ordinance on banners to incorporate the above decision. The vacancy on the Sign Committe by Anne Bridges was discussed and it was decided that Flo Steinberg could contact eligible persons and the Sign Committee decide on the replacement. It was suggested that persons serving on the Sign Committee should have a definite term. This matter would be taken up at a regular Sign Committee Meeting. IV. PURCHASE OF MAINTENANCE SHOP FROM VAIL ASSOCIATES: Terry Minger informeU_fhe Board that J.nstead ©f__fhe original purchase price of $840000.00 Vail Associates was now asking $110,000.00 for the shop and that he had offerred them $100,000.00 for the building. Because of previous appraisal and the vital need of a shop Mr. Minger did not feel that $100,000.00 was out of order. He also pointed out the ideal location--next to the existing facility and that ground to construct a new building was not readily available. In defense of purchasing the Vail Associates building, Mr. Minger reminded the Board that rent would be charged to the Water and Sanitation District and other districts to help defer the cost. It was the feeling of the Board that a definite deadline date for occupancy should be set--Set October 15 and then compromise at November 15 so that the Distract could be in the building before the winter sets in. The Board approved the offer to Vail Associates for the Maintenance Shop in the amount of $100,000.00. V. LAZIER CONDITIONAL USE PERMIT IN RESPECT TO PARKIYG: The Board reviewed points discussed at the Hearing of May 11, 1970. Trustee Anderson felt that it would set a bad precedent for anyone else developing in the future if the Lazier permit were granted. However, it might be feasible to look at the ordinance again for future building. The ordinance as it now exists was reviewed. The retail shops as were indicated on the plans were in question and the Board reviewed the zoning ordinance pertaining to this multi-family dwelling unit. The Board felt the rental car turn-in was not a valid reason for a variance. It was felt that long term rentals could constitute two cars or two parties renting one unit could bring two cars. More consideration should be given to the traffic flow--snow removal--fire prevention Vehicles. There has been a definite problem in the past with snow removal in regards to long term rentals. The commercial space indicates a need for more parking spaces. It was decided by the majority that a minimum of 1.5 parking spaces for the smallest one bedroom apartment or studio apartment was necessary. It was also noted that for a 2,3, & 4 bedroom unit the parking requirement should be increased to a minimum of 3 spaces. Trustee Steinberg moved to reject the Lazier Conditional Use Permit in respect page four • to Parking with a second by Trustee Bailey. VOTE: Trustee Freeman YES Trustee Bailey YES Trustee Anderson YES Trustee Steinberg YES Trustee Donovan ABSTAINED Trustee White NO • • VI. COLORADO OLYMPICS COMMITTEE The concept of using the Colorado Winter Olympics of 1976 for promotion purposes by dedicating the memorial and perhaps the entire complex to the Olympics was proposed by Dale McCall. Possibility of using the Eternal. Flame area in awarding the International Ski Race Presentations was also suggested. It was agreed by the the Board that a lot of mileage could be obtained by using this concept and should get Bob Parker's reading on the idea. Mayor Dobson suggested that a congratulatory letter or telegram be sent to the Olympics Committee in Denver. With no further business the meeting adjourned at 1:15 p.m. 0 MINUTES OF THE BOARD OF TRUSTEES MAY 18, 1970 VAIL MUNICIPAL OFFICES a i 1. ROLL CALL found the following persons present: OTHERS PRESENT: Terrell Minger II. OPENING OF LANDSCAPING BIDS AND PAVING BIDS FOR THE MAIN PARKING LOT: Mayor P: Trustee Trustee Trustee Trustee Trustee r6-tem Steinberg Anderson White Freeman Bailey Donovan The Board of Trustees agreed to leave the landscaping and paving of the covered Bridge area until next year. The low bids on the Parking Lot were as follows: A. CONSTRUCTION: Ruder $23,650.00 B. PAVING: Trustee White moved with a second from Trustee Anderson to accept the low bids as listed above. C. PLANTING, ETC.: Hoe and Grow 19,546.00 $70,171.00 TOTAL w VOTE: B 6 B Construction 26,975.00 Trustee Anderson: YES Trustee White: YES Trustee Freeman YES Trustee Bailey YES Trustee Donovan abstained It was agreed to commence construction on June 1, 1970. 0 MINUTES OF THE BOARD OF TRUSTEES MEETING -0 01-1- 0 • JUNE 8, 1970 HOLIDAY INN CONFERENCE ROOM Meeting brought to order by Mayor John A. Dobson at 7:45 p.m. 14 ROLL CALL found the following members present: Mayor John A. Dobson Trustee Thomas Steinberg Trustee Richard Dailey Trustee John Donovan Trustee Charles Anderson Trustee Gerry White Trustee Clayton Freeman Others- Terrell J. Minger 11. II. APPROVAL OF MINUTES AND FINANCIAL REPORT FOR MAY: The minutes for the meetings of May 11'. 13,-and IS along with the Financial Report for the month of May were presented to the Board and unanimously approved. Ill. CONSIDERATION OF A PETITION REQUESTING PARTIAL VACATION AND OR CLOSING OF VATL VALLiZ ROAD: - ayor Dobson 6.i_1Te-d_for---com1fdnts _ om the fiaar with no response. Mr. Merrell. Hastings presented to the Board a map of the area and streets in question. Mr. Hastings reported- It was the desire of the people involved to maintain the residential quality of the area. The petition was discussed with Warren and Jay Pulis and they were in agreement with the new proposal to be presented to the Board. The original twenty-seven petitioners represented over two million dollars worth of property on the tax roles. Mr. Hastings described the property and streets shown on the map and reiterated the original petition. Due to emergency purposes the people of the area did not want a complete closure. Mr. Hastings then presented a four point request to supereeed and take place of the original petition. 1. In the vacinity of Manor Vail a sign NO TRUCKS (Trucking going up the Valley will then use the service or frontage road.) Jay and Warren Pulis did not object to the posting of the sign so that the trucks servicing the new development sites would have to use the front- age road. Trustee Steinberg queried as to where you draw the line as to what is considered a truck. Perhaps the difference could be between the transporting of materials and the transporting of people. 2. One way traffic on the circle of Ptarmigan Drive and returning on Vail Valley Drive, resulting in no cross traffic. One way to be posted at the junction of Ptarmigan, Vail Valley Drive, and Homestake Circle. This One Way traffic would slow traffic (requires a right angle turn). Traffic presently exceeding 50 mph . 3. The present turn onto the Golf Club Road is at a greater than 90 degree angle. Make Vail Valley Drive a stop street and the Golf Road a through traffic road. Traffic control at this point necessary to avoid accidents. 4. A sign TO VAIL VILLAGE on the Golf Road pointing to the service road. Trustee Anderson asked for a possible stop sign at Homestake Circle and the enc of Ptarmigan Road. Mr. Hastings had no objections to these suggestions Mr. Hastings used Mill Creek Court Circle One Way as a comparison. Mayor Dobson felt the comparison with Mill. Creek Court Circle was valic only to a certain point. He felt that being one way could develop int( a bottleneck, become an inconvenience and tempt people to break the laL The Board queried the need of a one way street if the 'NO TRUCKING' signs and 'STOP' signs were erected. Mr. Hastings felt that the pack- age as a whole should be adopted as the one way traffic was necessary to cut down on speeding and dilute traffic. He also felt it was neces sary to act on this now instead of waiting until a future date when the problem was more pronounced and then wish something had been done sooner. Mr. Gordon Brittan was in agreement with Mr. Hastings. Mayor Dobson asked how many people or,,the streets in question had been conta ed on the 'One Way' proposition.-.Mr. Hastings answered that very few had been contacted. Trustee Donovan asked again if Mr. Hastings would be satisfied if the Board accepted the erection of signs without the One Way. Mr. Hastings reiterated the need for the one way and definitr felt that the signs alone, would be ineffective. A comment from the floor brought up the question of speed bumps---no position has been taken on this. This subject was deferred until a later date. Mayor Dobson voiced concern again on the one way---during the Page 2. ski season a lot of entertaining going on and these people would not realize the problem and with not enough police it will be almost impossible to enforce the one way traffic. Could the aformentioned sighs basically eliminate the trucking problem? Mr. Hastings briefly reiterated thefour point program with the possibility of modifying the plan after it had been tried for a certain length of time. Mayor Dobson felt that the whole situation should be further studied by our traffic authorities. Also a poll on the One Way plan should be ,taken. ...Mr. Hastings agreed to the nbc_essity'"'of . the. Poll. Mayor Dobsor introdued TraffLon Bean to the Board and asked for Mr. Bean's comments Mr. Bean reported the following: The usual attitudes of classifying streets--Major Arterials (none in Vail), Express Ways and Service Roads, the purpose of Service Roads is to function as an express way. The purpose to classify streets is to assure safety on every street,l and convenience of moving about the community. He acknowledged the fact that Mr. Hastings had tried to recognize both needs in the plan offered. If an ordinance was passed designating what streets the heavy vehicles can use the Town should be-prepared to do this in other parts of the town. He also pointed out that the residents who would be the users of the one way and traffic signs would be the biggest offenders. A SLOW -PEDESTRIAN XING would help control the speed and flow of traffic. Directional signs also very helpful and important. Speed bumps not a permanent answer. A One Way street is usually set up because of: 1. width of passage, 2. Volume of traffic, 3. On street parking and servicing and 4. Pedestrian Conflicts. Winter time use could be a hinderance on the steep . grades of Ptarmigan. Larry Robinson, Town Attorney, felt a clarification was in order. The Board had not been notified previous to the hearing that the original petition was to be withdrawn. Jay Pulis questioned the stand on the petition as was published. Larry felt we should make a definite stand at this time--Trustee Anderson moved to deny the review of the Original Petition (Original denied on May 13, 1970) and was seconded by Trustee Donovan. The motion was unanimously approved. A Poll was taken by Mayor Dobson from the Board members as to their feeling on the four point program: Trustee Freeman: One way street the Bone of Contention--first three points valid and should be voted on. Trustee Bailey---Not in agreement with the need of one way traffic but would support the first three points. Trustee Donovan: Felt a poll should be taken of the people on the circle concerning the one way traffic. Speed control necessary, maybe use speed bumps. Trustee Anderson: Generally in agreement with entire plan. Should poll persons on the one way traffic, and review the plan with a traffic consultant. Trustee Steinberg: Pro- ceed on the three points and poll the one way. Trustee White: Separ- ate the One Way Street and vote on the first three points. Donovan further felt that the use of speed bumps should be suggested by the people and not the Board of Trustees. The erection of a Stop sign at the intersection by Gorsuch's was also suggested. Mayor Dobson asked for a show of hands from the Public present, as to who approved and who disapproved of the speed bumps. The show of hands was approximately one half in favor and one half against. It was agreed that maintanence of speed bumps was quite a problem. It was decided to come up with a presentation for the public on speed bumps. It was further decided to set the date of June 22 to consider the One Way Street again. A Stop sign was also suggested to be placed at -the middle of the Intersection of Bridge Street and Gore Creek Driv- Thcre were no objections voiced from the-Public. It was unanimously passed by the Board to study the matter of the sign and have the police decide where the sign should be located. IV. STATUS REPORT BY TAYLOR GAMBLIN OF HOLY CROSS ELECTRIC ASSOCIATION Mr. Gambli l-1 1iiffoduced himself _a_iRTstatea- his purpose---to open the lines of communication. He presented an outline report as of June 8, 1970, what Holy Cross will be doing and what Holy Cross hopes to do. The report is entered into the minutes as EXHIBIT "At'. V. RESOLUTION APPOINTING VARIOUS TOWN OFFICIALS: Upon motion duly made by Mayor Dobson and seconded by Trustee Freeman, the Board voted unanimously to adopt the following resolution: RESOLVED: that the Board of Trustees for the Town of Vail appoint Terrell J. Minger to the office of Town Manager, to serve in said office in accordance with the provisions of Ordinance No. 9 (Series of 1970); the Board further appoints Terrell J. Minger to the position of Town Clerk and Recorder to serve in accordance with the provisions of Ordinance No. 1 (Series of 1966) and to the position of Town Treasurer to serve in accordance with the provisions of Page 3. Ordinance No. 2 (Series of 1966); the Board further appoints Lawrence B. Robinson to the office of Town Attorney to serve in said office in accordance with the provisions of Ordinance No. 3 (Series of 1966); the Board further appoints Francis F. Brofos to the office of Police Magistrate for the Town of Vail to serve in accordance with the provisions of Ordinance No. 4 (Series of 1366); the Board further appoints Gary D. Knuth to the position of Town Marshall to serve in accordance with the provisions of Ordinance No. 8 (Series of 1966). The Board further will require an oath of office to be made by each person herein appointed and surety bond for the Town Manager and Treasurer. VI. PAVING GORE CREEK AND EAST MEADOW DRIVE: Mr. Minger had received comments from the towns people about what The Town is going to do about the street repairs. Mr. Minger reported that we had received only one realistic bid (from B&B) to resurface the section in front of the Lodge at Vail. The other section in question was from the VVI up to the Cross Roads on East Meadow Drive. Work to be done would be as follows: 150 square yards of 2h inch asphalt mat---tear up present pavement--go down 6 inches for a new bed---widen road between Sitzmark and Lodge at Vaal up to the wall in front of the Lodge to 24 feet (presently 18 feet). Costs would be approximately $5000 for both streets. Terrell reported that there are monies in the budget to cover these costs which have not at this time been allocated for this particular project. Aportion of this project had already been paid for by the money received by the street cut permit fees. The paving would not be done until August 1st at which time all of the street cuts for sewer and water taps would be completed. It was also understood by the Board that the developer would do the paving at Lions Head and would not be the responsibility of the Town. A Motion was duly made by Trustee Anderson and seconded by Trustee Donovan to authorize $6,000 (but not to exceed) for the paving project. The motion was unanimously approved by the Board. Trustee Donovan further suggested the possibility of the Town issuing a Builder or Contractors License and charging a fee as a means of revenue. Mr. Flinger agreed to study the possibility. VII. TOWN VEHICLES TO BE CONVERTED TO PROPANE: Mr. Minger presented the facts and figures to the hoard for-converting three of the Town vehicles, including the Police Car. The facts in favor of using propane were: Plug life doubled, increases engine life by 50%, more economical to use, and does not add to air pollution. Mr. linger sited the various Cities and counties presently using propane in their city vehicles; Los Angles Police Dept., City of Denver, Grand Valley and Summit Counties. The Police Car would have an • adapter so that either propane or gas could be used. The cost to the Town would be $450.00 to convert the three vehicles. Trustee Steinberg pointed out the danger involved in handling propane and Trustees suggested that more information be compiled as per the safety aspect,. Mr. Minger agreed to compile more information on safety and present it to the Board at their next meeting. VIII. BUO" STATION STATUS: Agreed that there was a good possibility of gett. ig,- a ticket house from Vail Associates and move it onto the director;? area. The Town would be responsible for moving the ticket house and the situation would then be turned over to the bus people. This would be strictly a temporary situation. 7X. MUNICIPAL BUILDING AND POST OFFICE BUILDING STATUS: It was reported that the working drawing were now completed and available for viewing. A contract had not as of this date been signed with the Post Office but all indications pointed that they would sign. Mr. Merv Lapin urged to have the bonds put out for bids. X. MAIN PARKING LOT STATUS: Mr. Minger reported that the storm drainage line was completed but would be at least another month and 40 a half before the project was completed. It was agreed to keep as much area open for parking as possible during the construction. Mr. Minger further reported that the Town presently has a full time land- scaper actively engaged in keeping the Town Grounds up. Page 4. • XI. GOLr BUILDING: Building now nearly completed. Would hopefully be in by next week. Delay due to excessive ground water--additional $10000 cost which had not been anticipated in order to correct the flooding conditions. XII. LOUD SPEAKERS: The La Pinata had resubmitted their application,, from last year. Mayor Dobson stated that it had been understood as of last summer, 1968, that they would not approve any more applications for Loudspeakers. It was moved by Trustee Steinberg and seconded by Trustee White to reject the application by La Pinata and continue with the same policy. The motion was unanimously approved by the Board. With no further business the Board adjourned at 10:30 p.m. with an executive meeting to follow. • t r MEMORANDUM BOARD OF TRUSTEES TOWN OF VAIL June 8, 1970 SUBJECT; Report, HOLY CROSS ELECTRIC ASSOCIATION, INC. ??r ?,CJala A ` 1. Substantial office and advertising budget were approved by the Board of Directors June 3, 1970; 5 to 8 times the past expenditure per year. 2. The Company is in process of negotiation for office space in the Mill Creek Court; front 112 of the former Alaskan Shop. 3. Motorola radio technician to be here this week, hopefully, to begin test of equipment for Vail base station; delivery, depending on equipment ordered, estimated at 2 - 6 months. This should be delivered before ski season. 4. A new, 4 wheel drive jeep, equiped with radio, was put into use this last week with service by Floyd Pridmore living in Avon.. ¦ 5. A 24 hr. answering service by Barbara Kellman's Phone Booth is, in operation. Barbara has reserved a pair of telephone lines for the radio system - 2 stations, one in the office and ote in the Phone Booth. 6. A full time secretary/office manager is in the process of being hired. 7. The public will be kept continually informed via advertising and newsworthy press releases. 8. A full projection of planning and development as requested of . Holy Cross by Mr. Clarence Hopper is to be delivered within the-, next two weeks to the Town of Vail and Mr. Hopper. The follow* g is a partial rough outline of what the detailed report shot 1d contain: A. The entire system, within the city limits, is to be placed underground and converted to what in layman's terms is known as a "25 thousand volt system" over the next five years. This year about 1/3 of the "load" in the village will be on the new system; (largest users only). The system is reputed to be the very latest, providing approximately 10 times higher, voltage than now, with a capacity of 40 times the present system. At the time the,present system was placed in operation the,new system was not available. By connecting the largestl` loads first, the old system will be relieved until it can be` totally replaced. I A,9-.of the billing of April, 1970 the total connections in the Vaal Valley from the Avon substation were 1475; comprising.. 596 rural residential consumers, 616 residential consumers within the city limits of Vail and 263 commercial users totally. (The bulk,'which is estimated to be within the city limits.) B. k All" 0 May 31, 1970 TOWN OF VAIL GENERAL FUND TREASURER'S REPORT Financial. Statement Balance in Bank of Vail Regular Account as of 4/30/70 $11,034.56 Receipts during; May Sales Taxes $46,166.72 Court Fines and Fees 501.00 Highway Users Tax 275.41 Building Inspection Fees 11799.50 Reimbursements 6,180.88 Management Fees 8,500.00 Liability Accounts 75450.00 Miscellaneous Revenue 64.00 Street Repair Fees 373.33 71,310.84 $82,345.40 Disbursements during MaV Board of Trustees $ 888.16 Police Magistrate 200.00 Administration 3,414.56 Planning 1,172.75 Police Department 1,442.94 Street Maintenance 1,586.59 Street Lighting 160.79 Building Inspection 388.72 Fire Protection District 739.53 Public Transportation 17.38 Recreation District - Golf 6,695.88 Recreation District - Tennis 150.51 Water District 11219.00 Sanitation District 2,504.80 Liability Accounts 4,394.52 Notes Payable 71000.00 Ice Skating 51.24 Parks and Grounds Mtnce. 46.66 Parking Lot Paving 11348.00 Landscaping 267.50 _ Day Camp 4.00 Contribution to Payroll Account 34,000.00 Reimbursable Expenses 15384.59 69,078.12 Balance in Bank of Vail as of 5/31/70 $13,267.28 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • VAIL GENERAL IMPROVEMENT DISTRICT TREASURER'S REPORT May 31., 1970 Financial Statement Balance in First National Bank of Denver as of 4/30/70 Receipts during May Property Taxes Disbursements during Mau_ viability - Town of Vail Balance in First National Bank of Denver as of 5/31/70 $3,913.95 2,875.93 $5,789.88 2,700.00 $4,089.88 Respectfully submitted, 0 F. Blake Lynch Secretary/Treasurer • TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT May 31, 1970 Financial Statement Balance in Bank of Vail as of 4/30/70 Transfer of Cash from General Fund $ 930.71. 34,000.00 $34,930.71 Payroll Distribution - May Administration and Finance Planning treet Maintenance Building Inspection Police Department Parks and Grounds Mtnce. Recreation District - Golf Recreation District - Tennis Ice Skating Water District Sanitation District Fire District Less: Payroll Taxes Payable and Other Deductions $ 5,411.15 995.60 1,329.89 969.40 6,150.04 975.38 5,992.61 590.95 75.46 2,599.85 1,733.40 943.20 $27,766.93 6,621.38 Actual. Cash Outlay Balance in Bank of Vail as of 5/31/70 21,145.55 $13,785.16 Respectfully submitted, F. Blake Lynch Secretary/Treasurer M • VAIL MUNICIPAL BUILDING AUTHORITY TREASURER'S CASH REPORT May 31, 1970 Financial Statement Balance in Bank of Vail as of 5/15/70 Receipts during May Loan - Town of Vail Disbursements during May Contractual Services *Balance in Bank of Vail as of 5/31/70 -0- $7,000.00 3,220.10 $3,779.90 Respectfully submitted, F. Blake Lynch Secretary/Treasurer r • VAIL MUNICIPAL, BUILDING AUTHORITY DISBURSEMENTS FOR THE MONTH OF MAY, 1970 CK. NO. DATE PAYEE DESCRIPTION AMOUNT 100 5/15 Harold R. Carver Architectural Services $2,673.00 101 5/15 Weak One Arch. Topo. W Vail City Municipal Area 489.50 1001 5/21 Meurer, Serafini and Meurer Inc. Engineering Services 57.60 TOTAL: $3,220.10 • Respectfully submitted, F. Blake Lynch Secretary/Treasurer TOWN OF VAIL + WORKING CAPITAL FUND TREASURER'S REPORT May 31, 1970 Financial statement Balance in Bank of Vail as of 4/30/70 Receipts during May Billings for Services $1,165.00 Gasoline and Oil Sales 353.74 Disbursements during May Cost of Gasoline $ 213.94 Maintenance and Repair 244.70 . Reimbursable Expense 41.25 Balance in Bank of Vail as of 5/31/70 Respectfully submitted, F. Blake Lynch Secretary/Treasurer $7,372.62 1,318.74 $8,691.36 499.89 $8,191:47 I • TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF MAY, 1970 CK. NO. DATE PAYEE DESCRIPTION AMOUNT 1042 5/21 Continental Oil Co. Fuel - May $255.19 1043 5/21 Western States Machinery Company Repair Parts - Comp. 98.80 1044 5/21 Jacobs Equipment Co. Tool Box - Ford Truck 104.95 1045 5/31 McCoy Company Bucket Teeth - Loader 40.95 TOTAL: $499.89 u Respectfully submitted, F. Blake Lynch Secretary/Treasurer t May 31, 1970 Financial Statement POLICE PENSION FUND TREASURERS REPORT Balance in Bank of Vail as of 4/30/70 Receipts during May Contribution - Employees Contribution - Town of Vail Balance in Bank of Vail as of 5/31/70 • • $14,270.60 $236.90 236.90 473.80 $14,744.40 Respectfully submitted, F. 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I++ w H 0 x (} -r LO W r r-4 r-I -4 r-1 H r- O ?.y t FI W W M -t N r-I r-I f-4 V o?rnrn * ,", N N N Q OCR O .? Ca C] C) N Ca h C7) CD iJ- H O E-+ X 0 v MINUTES OF THE MEETING THE BOARD OF TRUSTEES OF THE TOWN OF VAIL MEETING HELD JUNE 9, 1969 The Meeting was called. to Order by the Acting Chariman, Joseph Langmaid, at 7:45 P. M. Monday, June 9, 1969, in the Jim Brid.ger Room at Manor Vail. ROLL CALL: Roll Call found the following Members present: Trustee Bailey Trustee Steinberg Trustee Langmaid. Absent: Trustee Kaemmer Trustee Kindel Trustee Donovan Trustee Dobson 1. APPOINTMENT OF NEW SIGN COMMITTEE MEMBERS Blake Lynch recommended a committee of women be selected to serve as members for the new Sign Review Board. He of&4 ^ ' -w& t? d. r -.t,- se"G d.l GL 11C? Al cL xicl.c. u? "i.?lili 2. APPOINTMENT OF BOARD OF ADJUSTMENT Blake Lynch stated members to be appointed for this Board did not have to be residents of Vail P-1- The Board would be for Ted. e- & - aN Wing Ord .??nc M -Jo 26-- J ud.icial body 4-r Ilo,^af?ng/Q.n • ???111li'f: The Board. of?A E eals, which is called. for in the Uniform v I..-- Building Code could be he same group of members as used for the Board of Adjustment the zoning ordinance. 3. CONSIDERATION OF WAIVING DRINKING IN THE STREETS PROVISION FOR THE FIREMEN'S CONVENTION F. H. Holmes, Chief of Police, read Ordinance No. 17, Series of 1967, Section #5, to the Board. This Section states it is unlawful to drink in the streets of Vail except by written authorization of the Board of Trustees. He also reviewed the "Drinking and Disorderly Conduct Ordinance" from the Police Special Orders book. He was then asked to write a policy for the Firemen's Convention covering this subject. It was his feeling -tom/ allowing them to drink in the streets during their convention here would not pose much of a problem. W PAGE TWO Fire Chief Steve Ruder stated the Firemen's Convention would be held 46 in Vail June 18 through 21, 1980; Vail would be the host. It would. be the largest convention ever held in Vail with approximately 3, 000 persons in attendance. Chief Holmes main concern was drinking in the cars; he did hot feel drinking in the streets would be a problem?3?coo Blla4k?e Lynch s ggested. printed material stating nicely what the Firemen ? Aan and as r do during their stay here as far as drinking in the streets, parking their cars, etc. , should be clearly stated. and available to each person at the resgistration desk; i, e. , no fire engines up and down Bridge Street; no drunk and. disorderly behavior. f/ 4. UEVSD Four active members were present: Father E Stone, Dan Herrington, Fred Greene and Hal Stevens. Blake Lynch ?9 ?516til nQS?gtiw i-"A S o`v'a?A YNIk 1 a yr ?G? Jar Lj2f'c(! revi wed. - at tic ?s: The prg?grww????t.h.- -iiiE the--pq -ution- the-E c?le to a:)f1E a me ockfor '_r an up oa ell r:-.? -a?? n th.?--Dim- '-c-t-?nclud-es--B' Ilo?n-l?Iinturrra-r?d Avon. Phi-..tN ct tivald-noter?z? the Pu1ind I .os ralzes. Tke , 14, has ?u yested. l?d5iily4i"c r! 1aYto Lhc T,3v-3--and would. Pa,Y s3 n n a i eh fir1T15-r ron^ none d yi?l?L? th?-rnrc?tr? .loG°c wgrce?^?ent, ?dhaL cazsdi`nin t1A?-- c ei eel. all _that t-M TC ,,, it aq-r- ?? is a rrP-1?-yC.T It. 7 It,s?did?c-mere would b=rine eet?Kq' to l e?he p#&t gAy, J wAn trng(_u ,v?:;i?--,repre disc ssiesn on e subiac-.t at a 10, at 10:0 at Mano ich . 'rhe it des is e [wo u1i?-made . With no further business to come before the Board, the meeting was unanimously adjourned at 9:30 P. M. MINUTES OF THE MEETING OF THE BOARD OF TRUSTEES AND VAIL PLANNING COMMISSION 6 June 29, 1970-Vail Elementary School, The meeting was brought to order by Mayor John A. Dobson at 7:50 p.m. I. ROLL CALL found the following members present: BOARD OF TRUSTEES: Mayor Dobson Trustee Donovan Trustee White Trustee Bailey Trustee Steinberg PLANNING COMMISSION: Rodney Slifer John Dobson John Donovan ALSO: Terrell J. Minger, Town Manager II. CARS AND TRUCKS ON BRIDGE STREET: Mayor Dobson informed the pub- lic present that the purpose of this meeting was to formulate opinions and possible solutions to the traffic and parking problem on Bridge Street. It has been found that those cars parking in restricted areas are taking advantage of the privilege and delivery vehicles are en- gaging in other activities other than those connected with deliveries. Trustee Donovan suggested that the delivery people could be required to observe certain delivery hours. Trustee Donovan (as a Trustee and property owner on Bridge Street) felt that a restriction of this type would not be a hinderance as milk, bread, other perishable items and 'trash collection could be completed by 9:30 a.m. There are some irregular deliveries who spend approximately five hours a day in Vail (Budweiser as an example) and perhaps certain considerations could be granted these people. Difficulties could arise from trying to re- strict Rio Grande deliveries to specific hours. It was further suggest- ad that a windshield displayed pass could be utilized by these special delivery vehicles. Another bottleneck element discussed was workmen doing work out of their trucks. They could possibly park outside the area after delivering their tools to the location. It was also noted that this might mean greater expense to the property owners. It was .further agreed that hhis type of sacrifice might be necessary in order to maintain the aesthetic quality of Bridge street. This would t o a summer arrangement only. The Gore Creek ten minute parking zone as discussed. If trucks park to unload it is extremely difficult to nforce the 10 minute zone. If it cannot be kept down to ten minutes then perhaps the solution would be to extend the zone to 30 minutes. Mayor Dobson asked the property owners if they objected if the Town got tough with the delivery and service people. It was the general consen__ sus of the public and Board members present that some ty.pe of solution along these lines could be favorably worked out. Joe Staufer commented that if we are talking about a pedestrian village then the streets in the core of the Town should be closed to vehicles with full support by the shop owners to enforce this regulation. It was stated that the construction of the Mountain Haus on East Meadow Drive would prohibit the Town from enforcing as strict traffic regulations this summer as are desired. Mr. Kindel expressed his concern about the drive through tourists who are just driving and ignoring signs, many going wrong way on one-way streets and driving up Bridge Street. He further queried how this problem could be controlled--more enforcement-more police bodies on Bridge Street? Mr. Parker suggested better utilization of the policemen we have. The traffic on Bridge Street and Gore Creek Drive at lunch hours has been creating a problem also. Motor cycles, cement mixers and other large, noisy vehicles roar up and down and disturb the peace and quiet of those eating their lunch on the outdoor patios. It was suggested that Gore Creek Drive be closed to traffic during the hours of 11:30 a.m. to 2:30 p.m. and enforce a pedestrian village at this crutial time. Mr. Kindel feat that there would have to be a change in attitude of the people who live here to enable these changes and would not continge soley on enforcing the law. Joseph ?taufer suggested chaining off Core Area for the peak lunch period. Mayor Dobson assured the public that all of these suggestions would be taken into consideration before a final decision was made. Dale McCall asked what measures were being taken to control the dust problem. Mr. Minger stated that the water truck has been used-perhaps not as much as it should be, but they endeavor to water in the morning, afternoon-V: and evenings with applications of calcium chloride. Vail Associates have been oiling some of the parking areas within the core and outside. II. CONSIDERATION OF BUS STOP LOCATION: Mayor Dobson read a letter rom Mr. Bob Nott of Vail Associates which allows the Town to use the old ticket booth and place it on the land where the directory sign is x,esently located. (Exhibit A) The stipulated conditions seemed fair. Ir. Minger assured that the Town has presently explore&-, the possibility 3f moving the building to the aforementioned location and the cost in doing so. Mr. Dale McCall stated that the directory sign and map were obsolete and had received a letter from the sign committee re- questing that measures be taken to remedy the situation. Therefore, the VRA had no objections to the removal of the directory when the juilding was placed in location. Mayor Dobson informed the Board that the Continental Trailways Company had agreed to pay rent up to ,x150.00 a month. _V. STATUS OR POST OFFICE: Mr. Minger reiterated the concessions .,ade with Vail Associates to obtain the present land which is pre- -ently being used to design the Municipal Complex. It had been ppraised at a quarter of a million dollars; although it is not a .-)mpletely ideal site no other sites are forth coming. The Post office fairly well committed to build this year. Mayor Dobson assured :ie public that the Board had voted to go ahead some months ago after onsiderable deliberation;the plan being used to finance the project 41as not a hurry up decision. A non-profit corporation type of financ- ing had been recommended by the Bond Attorneys-enabling us to see the 3onds needed to finance. Mr. Langmaid filled in the public on the 'ire Station problems and situation-very tight plan with the loss of -he twenty feet of property, no room for expansion of the Fire House section. Mr. Bob Nott of Vail Associates stated that the property has )een resurveyed and will be receiving the information in the next day )r two--may be possible to re-evaluate the Post Office and convince :hem to take up less space add some extra footage to the Fire House. ayor Dobson asked for comments from the floor. Rodney Slifer of the Planning Commission stated that the Planning Commission has examined the site and discussed it with consideration to the economic problem. The commission felt that it was a workable situation through proper design, etc. They further felt that the Fire House problems are individual from the Main Complex and the Fire House could possible be located at a different adjacent site. Mr. George Knox, Vail Trail, suggested as an alternate site the Town could obtain rights on the Main Parking lot and combine the Municipal Complex with structured parking. Mayor Dobson assured that the points were well taken but such a situation would not make it possible to sell bonds-Leased land. V. CONSTRUCTION SITE PROBLEMS: Mr. Slifer reported that the condi- tions of the construction sites -sholild be considered a menace to the cleanliness of the Town. Materials should be confined behind a fence to hide from public view (in core area). We must start coping with the problem before it gets completely out of control. It was queried if Bob Mayne could haul away trash from construction sites with his trash removal equipment. Mr. Minger stated the nuisance and trash Ordinances are good measures to take but very difficult to enforce, unless the Town had sufficient personnel assigned especially to enforce them. Mayor Dobson assured that the Board would go over all problems as quickly as possible and tighten up on the construction people. VI. OTHER BUSINESS: Mr. Hastings reported that the signs put up once the last meeting were not placed in the proper locations. He ?,ueried the location of the future signs to be erected. Mr. Hastings eras instructed to check with Gary Knuth, Police Chief, to expedite the best program. 'i.th no further business the meeting adjourned at 10:25 p.m. 0 June 18, 1970 Mayor John Dobson Town of Vail, Vail, Colorado Dear John: I have discussed the matter of the Ticket Shack with Peter Seibert, and he is agreeable to a lease arrangement subject to the following general terms and conditions. The lease cellation ciates in the facil locate it would be on a year to year basis; however, a can-- provision should be included to protect Vail Asso-- the event wo sell or develop the property on which ity is located (I'm assuming that you intend to at the site of the present directory sign). The cost of moving and reassembling the shack, together with all maintenance costs should be borne by the Town. The Town should return the shack to Vail (associates at the expiration of the lease term, in good condition, subject to reasonable wear and tear. There should be proper landscaping in the vicinity of the shack. Vail Associates will not charge rent for the ground, and any rental that the Town might be able to generate from carriers such as Continental Trailways would accrue to the Town. 0 Any real estate taxes assessed against the shack, or other improvements made by the Town should be borne by the Town. AREA CODE 303 476.5601 ONE WALL STREET, VA1L, COLORADO 81657 . ¦ C'X ? . Mayor John Dobson June 18, 1970 Page Two I think this summarizes our general feelings with respect to this project. I look forward to hearing from you in the near future regard- ing this matter. Best regards, VAIL ASSOCIATES, INC. I y Robert H. Nott Vice President Real Estate fP j • June 17, 1970 Mr. Terry Minger Town Manager Town of Vail Vail, Colorado 81657 Dear Mr. Minger: As per our conversation of June 16, Vail Associates, Inc. agrees to loan one (1) lift operator building.to the Town of Vail for the summer season. Vail Associates, Inc., also, will allow the Town to place this building on the Fire House Parking Lot for this summer. The Town agrees to return the building in the Fall to a general area specified by Vail Associates. Terry, please drop me a note regarding permission for snow cat operations on city streets. It is agreeable to me to include something about payment we will make for any damage incurred. Very truly yours , VAIL ASSOCIATES, INC. Don Almond Mountain Manager 0 DA/p lk AREA CODE 303 476-5601 ONE WALL STREET, VAIL, COLORADO 81657 MINUTES OF THE BOARD OF TRUSTEES MEETING JUNE 22, 1970 HOLIDAY INN CONFERENCE ROOM -0 E above presentation and .facts, Mr. Robinson recommended that the Meeting: was brought to order by Mayor John Dobson at 7:45 p.m. I. POLL CALL: found the following members present: Mayor J Trustee Trustee Trustee Trustee Trustee Trustee ohn A. Dobson Thomas Steinberg John Donovan Dick Bailey Todd Anderson Gerry White Clay Freeman Others present: Terrell J. Manger Lorence Robinson II. APPLICATION AND HEARING FOR CONDITIONAL USE PERMIT (MOUNTAIN STATES TE?EPH6__E ):" Mayor Dobson turned the time over to Lorence Robinson, Town Attorney, who intern, introduced the people from Mountain States Telephone--Robert Bacus, Attorney for Mountain States Telephone; Mr. Larry Eaton9 representative for Mountain States and John Rogers, Architect from Denver. Mr. Eaton addressed the Board and publib--Mountain State8 desired to find a way to grow with Vail; the present building only allows growth until 1973 whereas the new site allows ultimate growth and serviceabil;ty for approximately 90,000 customers. It would require less than five people to maintain the equipment building. In studying the use of the old building, Mountain States were unable to resolve as to its future use. Mr. Rogers, Architect, showed slides of the proposed site, equipment (Micro wave horns), towers in relationship to Vail LionsHead, site as seen from ski slopes, Forest Service slides (trees in relation to other objects), floor plans, building section in three phases, south elevation showing all three phases and hors, sketch looking through the trees, concrete flume instead of grading; (leaving -the landscaping natural) and other relative slides to the requested Conditional Use Permit. The slides were shown in rapid succession due to the fact that the Board of Trustees had been at a previous presentation. A cardboard model of the proposed building was presented to the Board. Trustee White queried the use of phase three. Mr. Eaton stated that it was a very distant addition and would enable the company to service 45,000 additional customers. Mr. Robinson stated that although there was no assurance that the utimate building will be as presently viewed that it was apparent that considerable pains had been taken not to distract from the terrain. Mr. Rogers stated that construction was expected to start April 21, 1971 with a completion date in November of 1971. Upon the variance be granted. Trustee White moved with a second from Trustee Steinberg to grant the Conditional Use Permit (entered here as Exhibit A). The motion was unanimously approved by the Board. VOTE: Mayor Dobson YES Trustee Steinberg YES Trustee Donovan YES Trustee Bailey YES Trustee Anderson YES Trustee White YES Trustee Freeman YES Ill. CO*TSIDERATION OF SUMMER TRAFFIC PROGRAM: Mayor Dobson opened the discussion by briefly -reiterating the Ptarmigan Road, Vail Valley Drive issue and how it would be considered in connection with -the total picture of Vail's summer traffic program. ?-fly. Merrill Hastings felt the matter of the poll taken on the lone way' traffic on Ptarmigan Road and Vail Valley Drive should be considered as a separate matter but the Mayor and the Board of Trustees felt that it should be incorporated into the totaltraffic program as it had been studied as such by Chief of Police, Gary Knuth. Air. Hastings presented to the Board the letter sent to the property owners of the area in question and was read aloud by Mayor Dobson. Also submitted were the ballots--total of 33 ballots sent, 24 replys with 17 voting yes, 7 voting no and 9 abstaining... The Board then reviewed the letter sent by Trafton Bean, Planning Consultant from Harman, O'Donnell & Henninger Associates Inc. (entered into the page 2 minutes as Exhibit B). This letter stongly opposed the "one way" proposal. for Vail. Valley Drive and Ptarmigan Road. Mayor Dobson asked Chief Gary Knuth to present his Summer Traffic Plan. Chief Knuth proposed the following: Leave Forest Road one way summer and winter as there is little off street parking and the road way very narrow. Hansen Ranch Road was one way last year and had not worked successfully as tourists unfamiliar with the area could not find their way out. Two way traffic on Hansen Ranch Road would lessen the traffic on Bridge Street. Ptarmigan Road and Vail Valley Drive remain two wav traffic--one way tends to increase traffic speed because of no on-coming traffic. Traffic counts taken in the area showed the highest count in a one half hour period to be 10 cars, out of the 10 cars 4 or 5 were construction people working in the area. It was suggested to errect Stop signs on Ptarmigan Road and Vail Valley Drive. Golf Cart crossings would create a hazard to the one way traffic. Solution to the speeding problem--radar control in the area without the 'one way'. Chief Knuth confirmed that there was a definite grade problem in the area in the winter creating a hazard. He suggested having a patrolman at peak times to direct traffic down Gore Creek Drive. Trustee White asked if` there be any objection to a Stop Sign on Bridge Street--no objec- tion from Chief Knuth. Trustee Steinberg suggested Golf Crossing signs also. Trustee Bailey suggested having more policing of East Meadow Drive until the construction hazard is over. Chief Knuth acknowledged the suggestions. Trustee Anderson felt that the speed limits through Vail should be reviewed. Chief Knuth verbally reviewed the speed limits for those Board Members and public present. The Board Members were in favor of accepting Chief Knuth's proposals. Mr. Merrell Hastins reiterrated (by showing his map) the poll taken on the 'one way' proposal. Also pointed out that it was narrowed down to one way traffic in the winter with snow pile up, and bars parked along the road way. Mayor Dobson pointed out that not very many of the people owning property in the area in question were actually permanent residents in Vail and spent only a short period of time in their homes each year. Mayor Dobson also pointed out that there were better ways of dealing with speeding traffic--- a 'one way' situation would only cause more cars to pass by everyones property and, therefore, only add to the total traffic in the area. Mayor Dobson further suggested that No Truck signs could be placed at the Tennis Courts and eliminate the Truck Traffic in the area. It was moved by Trustee White and seconded by Trustee Freeman to accept the proposals made by Chief Knuth which included any re- commended signs in the Vail Valley Drive and Ptaramigan Raod area) and to continue to do studies on the traffic. The motion was unanimously approved by the Board. VOTE: Mayor Dobson YES Trustee Steinberg YES Trustee Donovan YES Trustee Bailey YES Trustee Anderson YES Trustee White YES Trustee Freeman YES IV. CONSIDERATION OF MUNICIPAL BUILDING AND POST OFFICE SITE: Terrell Manger, Town Manager, informed the Board that the Town had had reason to believe from information received from Vail Associates that the High Way Department had encroached on the Municipal site with their Interstate fence. Both Murier/Seri.fini/ and Murier and Peak One Surveyors had indicated that the fence was encroaching. The Town wrote to the Highway people requesting a meeting on the subject. After the meeting it was found that the fence was not encroaching on the Municipal Site and that some 20,000 square feet did not belong to Vail Associates who had conveyed the land to the Town. Mr. Manger showed the site plan to the Board and explained the conditions before the situation and now. Vaal Associates had assumed that they owned the whole parcel of land and when Peak One surveyed, the Highway Department had given the wrong information to Peak One. It was proposed to relocate the complex and still fit it on the site as it is no-.7 constituted. The IRS application has the wrong legal description but Mr. Dan Harrington of Boettcher and Co. believes that we may be able to make appropriate changes without the government objection. It was queried as to page 3 whether the property south of the proposed Post Office could be obtained. George Olson from Harold Carver Architect Office, stated that the revised size of the property was not as convenient but it was still functionally possible to use the site. The Fire station would be effected the most. The site revision would not slow down the Architectural schedule--open for bids next week. Trustee Donovan queried the consideration of trading land. It was stated that we had asked the Highway Department and were informed that the Town could appeal and they would consider it in six months. Mayor Dobson asked Larry Robinson, Town Attorney, the legal tightness of the Highway Department. Mr. Robinson informed the Board that the government had set up certain specifications for Interstate land and we would have little chance in changing their decision. The Board felt the the Town should get a subsidy from Vail Associates as per their mistake. George Olson asked for the authority for the Architect to go ahead with the Municipal Complex and Information Center bids as they are not directly involved in the site changes. Trustee White voiced his concern as to whether or not we should build this year--perhaps the Town should look for office space for this coming winter. It was moved by Trustee Donovan and seconded by Trustee Freeman to authorize the Architect to go ahead with bids on the Municipal Building and the Information Center. The motion was unanimously approved by the Board. VOTE: Mayor Dobson YES Trustee Steinberg YES Trustee Donovan YES Trustee Bailey YES Trustee Anderson YES Trustee White YES Trustee Freeman YES V. "VAIL GUIDES" PROJECT REPORT: Mr. Minger introduced two letters ? (Exhibits C._._an? D .F from Mr. Gordon explaining the "Vail Guides" program. In essence, the program proposed is to involve young people down the valley with the Vail youth in constructive projects. Building an amphitheater near the base of Gold Peak has been dis- cussed and the land allocation approved by Vail Associates. The Board was asked to consider a request for financial support in the amount of two hundred dollars ($200) for the purchase of certain necessary materials and supplies which cannot be secured through donation. Trustee Donovan moved with a second by Trustee White to donate $200 to the Vail Guides for the purchase of certain necessary materials and supplies for the construction of an amphitheater. The motion was passed by the following vote: Mayor Dobson YES Trustee Freeman YES Trustee Donovan YES Trustee Bailey YES Trustee t,,Ihite YES Trustee Steinberg YES Trustee Anderson Abstained VI. REPORTS: A. PROPANE; GAS FOR CITY VEHICLES: Mr. Minger repor- ted that through magazine article research, which he presented to the Board, he was satisfied of the safety of propane. Chief Knuth felt if competent people were trained to handle the propane that it would be safe. Mr. Minger suggested that the Town try the use of propane gas on a trial basis on the Police car and two city trucks. Trustee Gdhite moved with a second from Trustee Donovan that the Town authorize the conversion of three city vehicles to propane gas for not more than one year and at a cost not to exceed $500. VOTE: Mayor D, Trustee Trustee Trustee Trustee Trustee :>bson YES Donovan YES Bailey YES Anderson YES White YES Freeman YES Trustee Steinberg NO The motion was passed by the majority of the Board. Page 4 • u 49 B. LOWER FOREST ROAD BRIDGE STATUS: Mr. winger reported that the road is dedicated except where the skiers come across and that Vaal Associates allocated $1,500 for the repair of the bridge. There are some small holes in the bed of the bridge (which were not structural problems). The bridge itself has not been dedicated to the Town. Mr. Dave Penwell was introduced to the Board as an Attorney for Vail Associates. C. B&B ASPHALT PLANT: Mr. Minger assured the Board that the asphalt Plant was in the confines of the Town on Vail Associates land. Legally the Town could remove the plant because of the zoning; but, the plant had been left there because the Town is trying to do a considerable amount of paving and the cost of paving would double if we removed the plant and had to get paving from Grand Junction or elsewhere. The Plant has a pond which is not polluting the stream. Trustee Donovan suggested that it be entered into the record that this summer of 1970 would be the last summer that B&B would be allowed to keep their plant at the present location. The trailer situation in the village and at construction sites was discussed and a deadline of July 10th was decided on for the enforcement of Ordinancel7, Section 3 of 1966. It was further decided that it would be allowable for the construc- tion sites to utilize trailers for office facilities only, no overnight sleeping. The Police Department will be used to enforce this decision. D. POLICE DEPARTMFNT PERSONNEL REPORT: Gary Knuth, Police Chief, reported that the police department was up to full strength with the hiring of two new officers. This brings the total force to seven men which includes the police chief. The new officers are to receive training at the Law Enforcement Academy this fall. E. INFORMATION BOOTH: Mr. Minger reported that a ticket booth had been m&V6_?F into the parking lot by the Inter-Faith Chapel to be utilitzed as an information booth to direct traffic to correct parking lots and other general information for the tourists. A girl had manned the booth over the weekend with considerable success. VII. OTHER BUSINESS: It was decided to place the Dog Ordinance on the a ;_nda for the next session. The play ground behind the Golden Peak House was discussed and suggested that although it belonged to Vail Associates, perhaps the Town could maintain the grounds being it was being used by the public. Mr. Pfinger was asked to check into this situation. With no further business the meeting adjourned at 10:37 P.M. I*-?, JOHN P. AKOLT J. H. SHEPHFRU LAW OFFICES OF ROBERT A. DICK AKOLT, SHEPHERD, DICK & RovIRA JOHN P. AKOLT, JR. LUIS D- ROVIRA 1600 WESTERN FEDERAL SAVINGS BUILDING WALL.IS L, CAMPBEI L LACL S. nFMuTH 718 SEVENTEENTH STREET CARI. F. EIBF_RCEH DENVER, COLORADO 80202 WILLIAM G. KEMP ALAN C. AE.MUTI•I TELEPHONE 303-222-1606 STUART S. GUNCKEL WILLIAM Y. FAIR RO(iERT A. BACKUS ARTHUR T. BOSS MITCHELL BENEDICT 1.11 ,l Lune 9, 1970 THOMAS H. TUCKER BRIAN M. BELL Vail Board of Trustees The Town of Vail, Colorado 81657 Gentlemen: This office represents The Mountain States Telephone and Telegraph Company, a Colorado corporation-, on whose behalf wn wish to confirm the application which has been made by that company with ro:,pec•[-, (-,o obtaining an Exception or Conditional Use Permit authori_-- rin.j_f a public uti_1_i -ty structure and installation upon l ta,nd l.oc a'f,c?cZ w-i.th.:i_n. 'Lhn Town of Val) now coned a?-, an A D.i_ ,tri.ctt. The dei",a,:i l:.; oa' r',ai ri as l'o:l low" . L 1. Name and address of appli ant,: `I'hc> Mounral-ri States Telephone and Company, 1a3i- Ji'ourteent,11 St.rrsei;, Der?vf ? , Col o.rado 80' o,,-? . As ,oc i.atec, Inc. . is 'he prevent owner of the l.arld involved and 'J'he Mountain States Telephone and Tel e.,;;J:,ai-}h. Company has permission of s, aid owner to make this appli_rat:ion. 3. At the present time, there is no ,,ti:,eet addre"sl for the land in qun,, t lon. The legal description of the su[)J(,,O, land i. r, a, fol1.ows: A tract of 2-and In the South Half of the Soul ;hea;, t Quarter of Section Township 1? South, Lange 80 West of the Sixth Principal Meridian, described as follows. Beginning at a point which lies North 36°01_'2 "West. 1.170.20 feet, from the Southeast corner of said Section 6; thence North 00°00'0015 a distance of 180.1.1 fee't'; thence North X38°31I' West, 143.67 feet; thence South 60°09' West, l,"-,-L.62 feet; thence South 86°17' West 87.0 feet; thence South West;, 65.24 feet; thence South 83° ;6, 3o" T rill 4-1-1-93 1'ee t to the Point of Beginning, Town of Vail, Fa. l e County, Col.or'adn. )1. The land is located wi_th:i_n the Town of Vail, ColGcado, and ha, been. :,,onr.d pu.r.;uani: to the Town of Vail Zoning Ordinance No, 7, Series of 19r)(), Art i_clc TT, Section 8 as an Agricultural 1?i st,r:i.ct. 6r#1817- A / Vail Board of Tr. u.,tees Pa.En Two Pursuant to Article IV (Exceptions) of said Zoning Ordinance, ap- plicant applies for an Exception or Conditional Use Permit, per- manent in period of time, authorizing the erection, installat:i_on, operation and maintenance of an automatic telephone exchange faci- . lity, including a microwave receiving station. Said facility will constitute a public utility structure and installation. Very truly yours, AKOLT, SHEPHERD, DICK &c ROVIRA By f Robert A. B cku 11AB: c,jh c`.. St,owar i, Brown Attorn(,y at Law Va.'O.., Colorado 0 } 4 harmar,, o'clannell s- henninger assaciates, inc. June 18, 1970 Mr. Terry Minger Town Manager Vail, Colorado Dear Terry: f=ollowing our meeting last week, I have reviewed our Traffic Engineering Handbook in regard to several points of discussion. Actually, I don't think this sotir'•e-e offs rs.too much help but a few excerpts are noted as follows: Page 569 -- regarding truck routes: "Similar difficulties have been experienced in other cities, so that many now depend on residential and minor street weight limits for their main control over truck movements." Though Vail's unofficial "traffic advisor" says this was not done in Bow Mai-, i have always understood that passing are ordinance is necessary for municipalities to regulate trucks to certain right-of--ways. Page 554 - Suggested criteria for one--way streets includes 23 factors which might be considered. Since many of these refer to congested business districts, only the following might be considered in Vail: 1) "It can be demonstrated that a traffic problem exists that can be relieved by one-way operation." 2) "Une-woy, street designation is more desirable than any other possible alternate methods of salving the problem." 3) "Reduction in travel time" (of course, the opposite actually desired by the proponents in Vail). 4) "Providing greater flexibilify to meet changing traffic patterns almost immediately and at negligible cost, " Though, as you know, my personal recommendation is to strongly oppose the proposed one-way street arrangement in Vail, if the town board agrees to such a procedure, l would think No.s 1, 2 & 4 above, should be included in their action in order- to give further credence to this course of action. My final suggestion, and the one which really concerns me most after hearing the dis- cussion last week is related to the idea of having people living along a given right-of2 way {play a significant role in determining how such a right--of-way is to be used. Public streets are obviously dedicated for a public purpose which almost always goes much beyond the abutting property owner's interests. If this were not true, we would Ala;/7 2717.(AST SFCONO AVENUE DENVE.R COLORADO ROZOG PRONE (3O3j 399-7602 UVAN AND REGIONAL NLANNiNG LAND PLANNING • LANDSCAPE. ARCN111 ECTUPF • ECONOMIC QNALYSttS Mr. Terry Minger -2- June 18, 1970, • necessarily use many more "private streets" where control would be vested in those prop- erties immediately adjacent. Once dedicated to the public, right-of-ways are normally used by vehicles, pedestrians, service trucks and for utility -placement without major con- trols being placed on such uses. Although we can recognize the reasons behind the current controversy in Vail, I would think that the town board would have to be very careful to avoid setting a precedent in this area which might encourage other landowners in the community to request-special traffic controls in their locations just to fit their individual needs. Such actions might easily result in "hodgepodge" regulations which would unnecessarily antagonize visitors'. would make enforcement extremely difficult, and might lead to further requests for specialized action. Let me know if any further reactions from here would be of help. to you. Sincerely, Trafton Bean Vice-President TB/rs 1? ?. 4 Tune 19, 1970 Town Trustees Town of Vail Vail, Colorado Gentlemen: As you may know, the Rotary Club of Vail h s agreed to help organize and sponsor a youth welfare progr m on a regional basis. This program has tentatively been identified as "The Vail Guides" project. As a part of the activity schedule of this project we plan to build an outdoor ampitheatre near the base of Gold Peak and a "Flatlanders Trail" roughly following the old flume- line along the base of Gold Peak eastward and returning to the core area along Gore Creek. In this regard, we would greatly appreciate your considera- tion of a request for financial support in the amount of two hundred dollars ($200,00) so that we can purchase certain necessary materials and supplies which cannot be secured through donation. Your consideration of this request will be greatly appreciated by all concerned and will be most important in the development of these needed community facilities. Sincerely, Stuart "Boot" G THE VAIL GUI S SBG:bmf don, Chal.L. ,an &-W/Nr-s D • June 17, 1970 Mr. Terry Minger Town Of Vail Vail, Colorado Terry: Attached is our plan for the Vail Guide-summer youth program. If it meets with your approval, we would appreciate a written okay, so the projects can be started. And naturally we will also appreciate suggestions- and critiques you might have. Sincerely, Stuart "Boot" Go don Vail Guides Vail Rotary C P.O. Box 66 Vail, Colorado • ¦ VAIL GUIDES A summer work program for boys and girls (ages 14-18) of the Minturn-Vail area sponsored by the Vail, Colorado Chapter of the Rotary Club International. PROJEC'T'S: 1. Amphitheatre 2. Flatlander's trail 3. Baseball diamond 4. Volleyball court 5. Soccerfield 6. Town bulletin board u • LEADERSHIP - Director: Stuart "Boot" Gordon Assistant: Jay Miller Advisors: Dale McCall Don Smith Don Simonton WORK SERIES: Youth will meet Monday-Friday at 1 P.M. until 4:30 (weather permitting) until project is completed. Youth will be paired, divided into work teams. Each project will be under leadership of an adult. (project #1--Jay Miller). Labor Saving equipment (run by adults) will be obtained when possible. Work will be alternated with volleyball sessions. INCENTIVES: 1. Equipment a. First week ----------Swiss guide hat b. Second week ---------Web belt & canteen c. Third week ----------Pack d. Fourth week ---------- Pancho 2. Individual and group publicity 3. Evening activities: a. first week----------Swimming b. Second week---------Rifle firing (Mike Carlyle) C. Third week ---------Jeep trip & cook out d. Fourth week---------overnight 4. Volleyball 5. Evening leadership---guide training program 6. Certificate 7. Graduates become guides for VRA PROJECT #1------AMPHITHEATRE LOCATION: At base of mountain under lift #6 DESIGN: Harold Carver Arch. (Steve Swanson) PERMISSION: Vail Associates Vail Recreation District Vail Manor (neighboring lodge-Condo) MATERIALS: 14 18" logs (split) 3 x 12 planks 2 x 4 stakes stain Materials for stand Light--power 4 ft. logs for ramp steps • gravel BUDGET u PROJECT # 2------- Flatlanders Trail 0 LOCATION: Starts near base of lift #6 along mountain on Flume trail, to golf maintenance building, down road to rivers, to Manor Vail. DESIGN: 3-4' wide earth path with allowances for drainage, spring riverlets. PERMISSION: Vail Associates Vail Recreati6n-District Vail Resort Association Forest Service Warren Pulis Manor Vail (ankolx property) MATERIALS: Five (5) signs Bridge over Golden Peak Greek Material for trestle Cribbing for hillside trail Drainage pipe BUDGET: 40 • MISCELLANEOUS: 1. Doctors Okay 2. Parents Okay 3. Insurance? 4. Logo 5. Financial backing 6. Adult participation 7. Budget--Treasurer • F MINUTES OF THE'J`OINT MEETING OF THE BOARD OF TRUSTEES AND THE VAIL PLANKING COMMISSION HELD ON JULY 279 1970 VAIL ELEMENTARY SCHOOL, VAIL, COLO. 4b The meeting was brought to order by Mayor John A. Dobson at 7:45 p.m.' I. ROLL CALL: BOARD OF TRUSTEES: Present: Mayor J, Trustee Trustee Trustee Try rtee Trustee Absent: Trustee PLANNING COMMISSION: :)hn Dobson John Donovan Todd Anderson Thomas Steinberg Richard Bailey Gerry White Clayton Freeman Present: Rodney Slifer Robert Clark Dave Gorsuch John Dobson JPhn Donovan II. CONSTURATION OF VAIL LIONSHEAD PLAT, FIRST FILING ? FIR_ET A PITJON May °DobAdn''turned the meeting aver to the Chairman the l irri ng Comm `ss'fvrr.j,: Rodney. S2 er for ca sideration of Vail iionsHead, Plat, First Fif.ing, F'1!69,t Add'it'ion-Lot`141. The drainage was previsouly reviewed by the Engineer and Mr. Minger, Town Manager, and found to be adequate drainage of storm sewers. It was noted that there cams, no dedicated right of ways to the site. The land to the west is still unplated; but, will be plated as it is developed. A letter from Mr. Nott of Vail Associates, was read which assured that access to this addition will be granted. This plat will be used for combin- ation Lodge and Condominium--the developer is Kvamme & Cunningham Const. (Valhalla West). Tract A will be used for recreation purposes (Swimming Pool, etc.) and Tract B will'-be open recreation area, never to be built on. It was unanimously approved by the Planning Commis+ sion to recommend to the Board of Turstees that the Vail LionsHead Plat, First Filing, First Addition, be added to the LionsHead annex- ation. Mr. Robinson, Town Attorney, advised that Vail Associates have not petitioned to include this land into the Districts (Vail ??! ter and Sanitation, Vail Fire Protection, Vail Metropolitan Rec- reation). Mayor Dobson suggested that the addition could be approved on the condition that Vail Associates take the necessary steps to include this addition in the Districts. It was moved by Trustee Steinberg and seconded by Trustee Anderson to Table the matter until the necessary steps have been taken by Vail Associates to meet with the above mentioned requirements. After further discussion by the Board members, Trustee Steinberg decided to withdraw his motion. It was moved by Trustee Steinberg and seconded by Trustee Anderson that the annexation be approved subject to receiving a petition from Vail Assoey_at?s to include this filing in all the Districts of the Town. This motion was approved by those Board members present. VOTE: Mayor Dobson YES Trustee Donovan YES Trustee Anderson YES Trustee Steinberg YES Trustee Bailey YES Trustee White YES III. FINANCIAL REPORT JUNE 1970: Voucher 2935-Francis Bush-Car Ex- pense-$18.00--was queried. Mayor Dobson stated that the matter of 19 car expense for the Fire Chief came under the Management Contract between Mr. Bush and the Fire District. With no further questions or discussion the financial reports for June 1970 were unanimously approved. IV. PRESENTATION BY MIKE SCHEIDER-REPRESENTATIVE OF COLORADO MOUNTAIN COLLEGE: Mr. Schneider introduced himself to the Board and audiance. Minturn is one of three new field offices opened by the Colorado Mountain College in an attempt to broaden the Adult Education Pr.o- fram. Mr. Schneider reported that he had polled people at the page 2 at the public establishments in Vail to find out how many people would be interested in such a program. Many young people were interested in bringing the courses to Vail so they would be able to continue thier credits towards their degrees. If five more people were interested than the course would be taught. The cost will be $8.00 per credit hour and $6.00 per non credit hour ($5.00 for the course and $3.00 for the expense of teaching the course). If anyone has ability to teach a course please contact Mr. Schneider to make arrangements for a class. V. CONSIDERATION OF AN AMENDMENT TO THE PRESENT DOG CONTROL ORDINANCE: Mayor Dobson reported that the Board had met the of"ter;-loon of the 27th and have come up with suggested amendments to the Ordinance which would strengthen the current ordinance. It had further been decided that it would not be in the best interest of the community to have a leash law. The following suggestions of ordinance amendments were made by the Board: Make more stringent controls by the wording "Reasonable control and direct supervision`"; increase the fines to $5.00 for first offense--$25.00 second offense-450.00 third offense-- $100.00 fourth and subsequent offenses; if a dog bites three times it will be banished from the Town; enforce the licensing of all dogs within the city limits and require the proper vacinations, etc. Mayor Dobson asked the public if this approach would be feasable and acceptable. The public present were affirmative. Mayor Dobson asked Mr. Robinson to put on paper an amendment to the Dog Ordinance and asked Geo Knox to publish it in the Vail Trail. V1. RATTFICATION OF AN AGREEMENT TO INDEMNIFY THE RAMSHORN LODGE FROM LIABILITY: Per. Robinson informed the Board that the Day Camp Program sponsored by the Town had been using the swimming pool at the Rams Horn Lodge for Swimming lessons and it was necessary for the Town of Vail to agree to indemnify the Rams Horn Lodge from liability in case of accident. It was moved by Trustee Donovan and Seconded by Trustee S'cc?inberg to ratify an agreement to indemnify the Rams Horn Lodge from any liability through the use of the swimming pool by the Day Camp Program. The motion was unanimously approved. VIZ. CONSIDERATION OF ACCEPTANCE OF A ROAD FOR MOUNTAIN STATES TELEPHONE MICRO w'AVB STATT_ON: ffy;. Manger was not infa.vor of accepting t'ne 'road because the area is presently undeveloped. At some point in the future there will be a development in the area and at this time r-hen the roa.d will be serving the public it would be due time to -?Lo(,cFA the dcdic:ation of the road. Mayor Dobson asked for a poll ,uDi the Po,ard: Anderson: did not wish to accept the dedication; Steinrcvg; did not wish to accept the dedication until the area was clevelopcd; Bailey: take no action at the present time; White: take no a.ct:i.on at the present time. It was the unanimous opinion of the Roai•d not to accept the dedication at the present time. VIII IRV HANSEN HOUSE ON RIGHT OF WAY: Mr. Tobinson inforined the Board that the Irv r?ar,sen House was partially located on the Right of Way. Mr. Robinson has been negotiating with Mr. Hansen's attorney in an effort to find a satisfactory solution. Mr. Hansen is unable to obtain a clear deed. The mayor suggested that Mr. Robinson continue to discuss the problem with Hansen's Attorney and come back to the Board with a workable solution. IX. ROAD DEDICATION BY MANOR VAIL: Mr. Chavles Gersbach asked the Board for a decision on the acceptance of the dedication of a dead end raod by Manor Vail. It is a 50 food. raod which divides Manor Vail and Manor Vail North. Mr. Gersbach was inforinked by -the Board that the Town would not accept the dedication of a dead end road.--at which time the Anboltz property is developed and the road services the public the Town would be willing to consider the dedication. Mayor Dobson sited the instance of the Board turning down the dedica- tion of the road from Vail Associates which serviced only the Moun- tain States Telephone Micro {gave Station. With no further bus27t06s the meeting adjourned at 9:15 p.m. MINUTES OF THE JOINT MEETING OF THE BOARD OF TRUSTEEE6 AND THE VAIL PLANNING COMMISSION HELD ON JUa,? ?75 1970 VAIL ELEMENTARY SCHOOL, VAIL, COLO. 0 The meeting was brought to order by Mayor John A. Dobson at 7:45 p.m.' I. ROLL CALL: BOARD OF TRUSTEES: Present: 34ayor J Trustee Trustee Trustee Trtw^tee Trustee Dhn Dobson John Donovan Todd Anderson Thomas Steinberg Richard Bayley Gerry White Absent: Trustee Clayton Freeman PLANNING COMMISSION: Present: Rodney Slifer Robert Clark Dave Gorsuch John Dobson John Donovan II. CONSIDERATION OF VAIL LIONSHEAD PLAT, FIRST FILING, FIRST ADDITION Mayor Dobson turned the meeting over to the Chairman of the P1 arming Commission, Rodnev,Slifer, for consideration of Vail LionsHead Plat, ;first tiling, First Addition--Lot #l. The drainage was previsoul.y reviewed by the Engineer and Mr. Manger, Town Manager, and found to be adequate drainage of storm sewers. It was noted that there wiap, no dedicated right of ways to the site. The land -to It"ie west is .;till unplated; but, will be plated as it is developed. A letter from Mr. Nott of Vail Assoiiates, was read which assured that access to this ad,liti.on will be granted. This plat will be used for combin- ation Lodge and Condominium--the developer 7s Kvamme & Cunningham Cons-t. (Valhalla West). Tract A will be used for recreation purposes (Swimming 'Pool, etc.) and Tract B will-be open recreation area, never t.? he built on. It was unanimously approved by the Planning Commis+ ion to recommend to the Board of Turstees that the Vail LionsHead t l.at , First Filing, First Addition, he added to the LionsHead annex-- ,--Cion. Mr. Ro`,. inson, Town Attorney, advised that Vail Associates -_,.ve nct petitioned to include this land into the Districts (Vail tex and. Sanitation, Vail Fire Protection, Vail Metropolitan Rec- -nation). Mayor Dobson suggested that the additioll could be approved c,n khr -. condition that Vail. Associates take the necessary steps to this addition in the Districts. It was moved by Trustee ;? eir?.her? and seconded by Trustee Anderson to Table the matter until i:he necessary steps have been taken by Veil Associates to meet with the abov47, mFi;?:i oned -:-eq,uirements. After further discussion by the Doa'L d T o.^ tee Steinberg decided to *•.ri.thd_^aw his mctl an. It Was move-,:I 1y ply:-us'C._,e Steinberg and seconded by Trus Lee Andarson, that the annexation. be a., -roved subject to receiving a petition from. Flail to inch, ".?? this filing in all the Districts of the Town. This -?o c;_on t.7- s, ra, 1 -,,_ ved by those Board members present VOTE: Mayor Dobson YES 'T'rustee Donovan YES Trustee Anderson YES Trustee Steinberg YF Trustee Bailey YES Trustee White YES 1II. FINANCIAL REPORT JUNE 1970: Voucher 2935-F;,a~.cis Bush-Car Ex- pense-$18 .00--= was queried: Mayor Dobson stated that the matter of car expense for the Fire Chief carne under the Management Contract hetwecn Mr. Bush and the Fire District. With no further questions or discussion the financial reports for June 1970 were unanimously approved, IV. PRESENTATION BY MIKE SCHEIDER-REPRESENTATTVE OF COLORADO MOUNTAIN COLLEGE: Mr. Schneider n? oduced himseff`-to the Board and audiance. ?fiinturn is one of three new field offices opened by the Colorado Mountain College in an attempt to broaden the Adult Education Pro- fram. Per. Schneider reported that he had polled people at the V y ncl g c 2. a-i: :-be public establishments in Vail to find out how man; people would be interested in such a program. Many young people were interested in nringing the courses to Vail so they would be able to continue thier credits -towards their degrees. If five _, more peo?l.e were interested then the course would be taught. The cost will be $8.00 per cr•-?tdit hour and $6.00 per non credit hour 05.00 for the course and X3,00 for the expense of teaching the course). If anyone has ability to teach a course please contact Mr. Schneider to make arrangements for a class. V. CONSIDER.ATTON OF AN AMENDMENT TO THE PIPESENT DOG CONTROt_?_ ORDINANCE:. Mayo?___Dobson reps-ot=ed that the Poard had m ,-.t the nft,?-_ '»aun o t- the 27th and have come up with suggested amendments to the Ordinance which would strengthen the current ordinance. It had further been decided that it wot.ld not be in the best interest of the community to have a leash law. The following suggestions of ordinance amendments were made by the Board: Make more stringent controls by the wordinf? "SReasonable control. ana d'rect super??ision" ; inc? ease the fines to $5.00 for first offense--$25.00 second offense-450000 third offense--W x$100.00 fourth and subsequent offenses if a; dog 1j-{tes three times it will be banished from the Town; enforce the licensing; of all dogs within the city limits and require the pr-=p= vaccinations , etc:. Mayor Dobson asked the public if this appro?-:ch would by feasable and acceptable, The public present were affirmative, Mayor. Dobson asked i1r. Robinson to put on paper an amendment to the Dog Ordinance and askoO.. Gc-) Kncx to publish '.t in the Vail TraA_L VI. T?",T_-117CATIO"Y OF AN AGREEMENT TO INDEMNIFY TT-" i:A!V5H0PN LODGE FROM LIABTLZTY: Tor. Robinson i.n.form.ed the Board that. -4he Day Camp Program 7T onsored tv 7own had been using t.ne swimming pooI at the Rams 'Morn Lolq for Swi-mrin lessons and :?_t was necessary M'OB, '_h.e Town .)f Vail_ to area to indemnify the Rams Horn Lodge. from. 1_iabi?! ity in ca_ce oi' a - .::ictent it T,!as mo,?,,ed by Trus -ee Dono=lar: and Seconded by L i s i rE. S C Ca to ratify an agreem.en W to eml,i. the Rams Horn T.•od;,e '-''om any liahili.ty through the use o.f the sr-?imming pool by L ne play ,' :Progra°n. The ;emotion was un anilno,.Isly - nproved . I.!.. C,ONSJ-D LR;'1TION OF ACCEPTANCE OF A RO! T_ FOR MOUNTAINT "TATES ^'3.TC .O s?TArJ.- m TdN: r?i'. "in ter was not i..rj, .?vor of accepting Z:-Ie :ta d bc cause the area is presently undcvelopc-d. At some point cpc ft;ttlre thei will be a ,,elopment in th ? area and at this time t-1i.o j:,c)aci r,,Til1 be serving: the public it would be due time to `c .•y;t. ts,c ^,yiu?ftion o t- e road. Mayok Dobson asked for a poll ^.rtdert?on : did not caish tc. accept the do dicaticn; • -?-?l,ccx, c'id not wish 'to accept the dedication until the area was yr if,krc: Bailey: take no ? cti_on at the presenc: rune; White: take ?.?. , c) 1,-, at tl -? >? u ent time, It was the unanimous opinion of the T1 ?a r a I,ot to ?.?'r.G l1 the. de (li, at? on at "t:h present time. Us" 0" RIGHT U"' T-JA': Mr. Tooi_nsor. the 130 -1 Cl? f:?c?' t11r- Y;.~''.' tJt.;=SGIt IOUSe eras 17 _ 11tia 11-y l oc-n t:2,:? Ov, '!:he j'-eight haj been n`?gotiati-ng with ?'t k' < `ljan?se- is aLtorney i_r? ,_,_. tc zi.;i:' a satisfa.c-tory solution. Bans.::sL IS unable :.o o:h .: ITT a _A ed. The Mayor suggested that 1'r. Robinson C )T' t:a_:,.; f Lt3 eli.'LuU_ <.: tht? problem with Hansen's Attorney a.nct come back to ±n-.: 'Board with a workable solution., IX. ROAD DEDICATION BY MANOR VAIL : Mr. Chav].es ger*sbach asked the Board fo?? dec.: on t.l c acceptance of the dedtcat:ir.x of a dead end raocl by Manor Vail. It i.s a 50 fou L .c'aod di v-1-des 4anor Vail gad 1•ianor Vail ?forth. Mai , . Gersbacr was infnrmed by the board that the Town would not accept tne dedica-trioij of a &,.ad end. .,oad--at which time -"he Anholtu property is developed anti thi., voa.d services t:he public, the Town c-could be r,-7 ? l 1,g t-Q cons I ler fte dediea.tior.. Mayor Dob,on si.tec t:he ztstar."e: of the ;hoard turning down tho ,Iodi_ca- ': ,on of the r:aa.d rogj Va'! Associates which serviced only the Moun-- t,::in. States Mic:rn i?•ave Station. T^;i th 11o furtho- the me^eting ad cu.rned a.t ° :15 p.m. TOWN OF VAIL GENERAL FUND TREASURERIS REPORT 16June 30, 1970 Financial Statement Balance in Bank of Vail Regular Account as of 5/31/70 $13,267.18 Receipts During June Sales Taxes (April) $192452.32 Court Fines and Fees 513.35 Highway Users Tax 201.84 Building Inspection Fees 1,030.25 Reimbursements 85136.72 Liability Accounts (Deposits) 40544.60 Miscellaneous Revenue 97.53 Street Repair Fees 435.55 Franchise Taxes 810.01 Day Camp 820.00 36,042.17 * $49,309.5 Disbursements during June Board of Trustees $ 961.71 Police Magistrate 150.00 Administration 21276.75 Planning 458.50 Police Department 991.34 Street Maintenance 1,170.52 Street Lighting 155.77 Building Inspection 475.25 Parking Lot and Traffic Control 1,369.68 Fire Protection District 404.46 Public Transportation 442.85 Recreation District - Golf 1,274.68 !Recreation District - Tennis 83.84 Water Distract 1,634.06 Sanitation District 1,621.67 :amiability Accounts 5,511.78 Ice Skating 23.87 narks and Grounds Mtnce. 440.27 Parking Lot Paving 62402.50 Landscaping 162.50 Day Camp 214.10 Contribution to Payroll Account 89500.00 Reimbursable Expenses 6,581.36 Fund Balance 655.91 $41,963.37 Balance in Bank of Vail as of 5/31/70 7,345.98 Respectfully submitted, Terrell Minger Town Manager E TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT 16June 30, 1970 Financial Statement Balance in Bank of Vail as of 5/31/70 Transfer of Cash from General Fund Payroll Distribution - June Administration and Finance $ 4068.97 Information Booth 79.39 Street Maintenance 11242.94 Building Inspection 969.40 Police Department 6,438.52 Parks and Grounds Mtnce. 749.59 Recreation District - Golf 85,158.53 Recreation District - Tennis 618.61 ay Camp 11292.84 ater District 19589.77 Sanitation District 11867.45 Fire District 943.20 Storm Sewer - Parking Lot 15071.44 Clubhouse - Drainage Problem 1,402.85 $30,893.50 Less: Payroll Taxes Payable and Other Deductions 8,057.17 Actual Cash Outlay Balance in Bank of Vail as of 6/30/70 • 0 Respectfully submitted, Terrell J. Minger Town Manager $13,785.16 8,500.00 $22,285.16 22,836.33 $ (551.17) VAIL GENERAL IMPROVEMENT DISTRICT TREASURER'S REPORT • June 30, 1970 Financial Statement Balance in First National Bank of Denver as of 5/31/70 $4,089.88 Receipts during June Property Taxes 41472.69 8,562.57 Disbursements during June -0- Balance in First National Bank of Denver $8,562.57 as of 6/30/70 Respectfully submitted, Terrell J. Minger Town Manager 0 POLICE PENSION FUND TREASURER'S REPORT 1 • June 30, 1970 Financial Statement Balance in Bank of Vail as of 5/31/70 Receipts during May Contribution - Employees Contribution - Town of Vail Balance in Bank of Vail as of 6/30/70 $205.10 205.10 Respectfully submitted, Terrell J. Minger Town Manager r? 0 $14,744.40 410.20 $15,154.60 10 6CK. NO. DATE 1002 6/23 1003 6/23 1004 6/23 1005 6123 - 6/23 ?J VAIL MUNICIPAL BUILDING AUTHORITY DISBURSEMENTS FOR THE MONTH OF JUNE, 3.970 PAYEE DESCRIPTION AMOUNT Town of Vail Reimbursement for $ 491.00. Legal & Engineering Harold Carver Architect Fees 39039.50 Woodward, Clyde 6 Soil Test 11104.70 Associates Harold Carver Architects Fees 70000.00 Bank of Vail Check Printing ..4 01 $11,643.51 Respectfully submitted, Terrell J. Minger Town Manager 0 u • I VAIL MUNICIPAL BUILDING AUTHORITY TREASURER'S CASH REPORT June 30, 1970 Financial Statement Balance in Bank of Vail as of 5/31/70 Receipts during June Loan -- Town of Vail $ 3,779.90 8,500.00 $12,279.90 Disbursements during June Engineer Fees Legal 'F,eP Architects Fees Soil Testing Fees Administration $ 75.00 416.00 10,039.50 l?104.70 8.31 Balance in Bank of Vail - 6/30/70 $111643.51 $ 636.39 Respectfully submitted, Terrell J. Minger Town Manager 1 0 TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF JUNE, 1970, 16 CK. NO. 1046 1047 1048 DATE 6/17 6/23 6/23 PAYEE Continental Oil Co Leadville Auto Body Town of Vail Eaton Metal Products DESCRIPTION Fuel - June Repair Parts - Dump Reimbursement for steamroller, fuel, insurance Repair Parts - Compressor TOTAL: AMOUNT $ 226.42 9.00 1049 6/23 is Respectfully submitted, Terrell J. Minger Town Manager E E 3,362.78 93.06 $3,690.26 TOWN OF VAIL - WORKING CAPITAL FUND TREASURERS REPORT 16 June 30, 1970 Financial Statement Balance in Bank of Vail as of 5/31/70 Receipts during June Billings for Servicesl State Gas Tax Refund Disbursements during June Cost of Gasoline Maintenance and Repair Insurance Capital. Outlay - Steam Roller Other Balance in Bank of Vail. - 6/30/74 $ 40.00 354.69 $1,230.43 117.08 533.00 1,811.6q 38.15 Respectfully submitted, Terrell J. Minger Town Manager • $8,191.47 394.69 $8,586.16 $3,730.26 $4,855.90 0 TOWN OF VAIL SALES TAX 1969 vs 1970 ALL SALES January February March April May r? 1969 $31.,271 32,945 42,469 21,168 3,853 1970 $37,1.07 45,064 57,343 22,217 6,765 $131,706 $168,496 INCREASE INCREASE $ 5,836 18.7 12,119 36.8 14,874 35.0 1,049 510 2,912 75.6 $36,790 27.9 E • TOWN OF VAIL SALES TAX 1970 vs 1969 GENERAL SALES (CASH BASIS) January February March April May 40 June July August September October November December January February March April May June July August September October November December 1969 1970 INCREASE $ 24481 $29,335 $ 49854 259406 35,582 10,176 32,475 43,389 10,914 170899 19,439 1,540 3,853 6,765 2,912 8,073 11063 12,534 10,537 6,845 17,103 34,026 $205,095 VAIL ASSOCIATES-LIFT OPERATIONS (CASH BASIS) 1969 1970 INCREASE $ 65790 $ 75772 $ 982 7,539 99482 1,943 91,994 130954 39960 3,269 23,778 (491) -0- --0- 53 2 372 479 97 -0- 61,516 8,225 $ 43,334 INCREASE 19.8 40.1 33.6 8.6 75,6 INCREASE 14.5 25.8 3916 (15.10) and C3HCD wC)CD QHCD CD C)C30C)CD C30 Cn? mCaOrnpC7 MCOC?k C)L)C:? -.r p)O)NrnC7NSED mEwto ©ED C7OatD(nOt~NANOwco u) U) wO --.a 14 (4 NmL?1? 1790;1 0;C4 C;C301? 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W OU Q U ? m Cn O M •ri 0C 4-A 4-J M O U, r-i W rd 4J U O O O C4 U P-1 W W ? O P. U Ea Q3 O 4.1 I4 O O •r-i 1~ ? Q' Qf w P; IA V1 • U to .19 :3: Kw O x w (D W4LD x ?cq " U -I- zr O W x U ,•-? c?i m ? c0 W cD mmm C- m C4 W rn J- 4* MINUTES OF THE BOARD OF TRUSTEES MEETING, JULY 13, 1970 VAIL ELEMENTARY SCHOOL, VAIL, COLORADO The meeting was brought to order byMayor Pro-Tem, Thomas Steinberg at 7:45 p.m. 1. ROLL CALL' . Present: Mayor pro-Tem Tliomias Steinberg Trustee Richard Bailey Trustee John Donovan Trustee Gerry White Absent: Mayor John Dobson Trustee Clay Freeman Trustee Todd Anderson Others: Terrell J. Manger II. APPROVAL OF MINUTES: The minutes of June 8th and June 22, 1970 were presented: to the Board and unanimously approved by those Board members present. TIT. CONSIDERATION OF DOG CONTROL ORDINANCE:, Mayor Pro-Tem Steinberg asked for comments on the Dog Control Ordinace, as it is now.,• const:' tuted, from the Board and Public. Trustee Bailey felt that the exis- ting ordinance was not being enforced and queried as to whether it was enforceable. Trustee Bailey then read the ordinance aloud for the benefit of the Public. Chief of Police Gary Knuth was called on for comments. Chief Knuth felt when the ordinance was being enforced that the most repercussions came from the difference in opinion as to wh=,.t "'reasonable control" menat. Steinberg commented that although dog bites to date were not an overwhelming problem it should be con- sidered as a potential problem with the growing; population. Trustee White felt the crux of the problem was lack of communication--if the person offended would call the owner of the dog and report the nuisance then the dog owners could be aware of the nuisance and take measures of prevention of further offences. Mayor Pro-Tem Steinberg felt that there should either be a leash law or enforcement of the ordinance as it now reads. Mr. Pete Burnett stated that it was ex- tremely difficult to enforce the ordinace as it now reads as per ''reasonable control". The use of a tranquilizer gun was suggested. It was pointed out that- this method proved to have a 25% fatality rate. Ch-'ref Knuth reported that 90% of the dog complaints come from the local'3. Pete Burnett reported that approximately 30 dogs had be.>n picked up since the first of the year. He also stated that the Tov7n does not have a proper dog pond. The Humaine Sociity has com- plained as ?t was necessary to keep both sexes in the same pen. We now have more pens and keep the sexes separate. Trustee Steinberg noted that more and more ranchers were complaining about dogs killing sheeo and shooting dogs every year. Mr. George Knox, Vail Trail, Bugg^sted a poll be taken through the Vail Trail to find out the wishes of the citizens of Vail. Trustee Bailey was in favor of a leash law; Trustee White was interested in having a poll taken before a decision was mauc; Trustee Donovan wag in favor of direct supervision. Mr. Larry Robinson, Town Attorney, advised amending the existing ordinace by adding the words --direct supervision---to the existing ordinance, which would then be in effect thirty days from the date of publication. Trustee Donovan moved to amend the existing ordi.nance to include-- direct supervision---. There was no second to the motion so the motion was withdrawn. Trustee Bailey suggested that a leash law be drafted and presented to the,-'Board at the next regular Trustee Meeting. This suggestion was unanimously accepted ,by the Board.. IV. SIX MONTH POLICE REPORT: This report is a first time thing for the Vail Police Dept. and will be followed by a yearly report at the end of the year. This report represented a three yaar compilation study of 1968, 1969 and 1970 at this date. At the beginning of 1970 a new report system was adoped by the Vail Police Depa.rtient. At the end of a years time this compiled information will be sent into the F.B.T. and we will then receive a report as to hoer we compare with other cities, areas, etc. Chief Knuth reported that the police department was averaging one call per day per man and 50% of these calls require a criminal investigation. This is a 32% increase over 1969 and a 71% increase over 1968, which justifies the seven man force. Chief Rnuth presented the Crime Picture in Vail and reviewed page 2 tre -ontents of the report. At the conclusion of the report it was 4ed -chat perhaps the Vail Police could obtain head near a. lit-?1e more in keeping with the Western atmosphere. It was further suggested . that a little research be done to find a hat that would conform with the present uniforms and also lend a little more atmosphere. V. REPORTS: A. CABLE T.V. Mr. Minger reported that a meeting with representatives o the Vail Vale T.U. had been held on July 13, 1970, and the results of this meeting were: Conformance witht.the 20 tax was not settled because there had been no decision from the State Legislature. Reception can and will be better; Cable T.V. now has a new manager who has promised to be available when any difficulties arise. There have been a tremendous amount of cuts in the TV Cable— Sewer and Water Lines being the greatest offenders--Cable TV tends not to know where their cable is. The Contractors cutting the cable must pay f6r the cut---perhaps this could be stipulated in the building permit. It was agreed to have more meetings in the future in order to keep abreast with current problems and solutions. In reference to the overhead cable on upper and lower Forest Roads, Mayor Pro- Tem Steinberg suggested to the audiance that if the public would men- tion to the TV people how they felt about the lines being put under ground that perhaps this would influence them in the right direction as the TV people are now hesitant to do this--Holy Cross Electric is definitely going to put their lines under ground. B. MAIN PARKING LOT: The questions,"what is the city doing and why is it taking so long?" have been asked by the citizens. Mr. Minger attempted to briefly answer there questions--A considerable amount of money is being spent by the Town to improve this parking lot. It's progress was slowed down by deaths in the Steve Ruder and Jim Kemp families. Holy Cross Electric is now wiring for the lighting. When the project is completed there will be a wider lane of pavement on East Meadow Drive. The lot will be completely landscaped and will accomodate 420 cars. There was some difficulty with cars entering the lot- and interfering arith the construction. Poles can and will be errected Lo restrict certain areas. The question of structured parking was posed--Mr. Minger does have a file on current information on struc- tured parking and at some point in the future it will be worked out trrith Vail Associates to dedicate the land for this type of parking. There will be construction started on the berm shortly and Hyder construction will have to move their equipment and materials off. Concern was voiced as to the eye sore being caused by the construction :3: the Mountain Haus. The Board felt that Hvder Construction should requested to put their construcion fence back up and put the out-- ?.61? privies behind the fence. The difficulties of access to the Cow Restaurant was brought up by Mr. Dale McCall of the VRA. Minger stated that the Blue Cow did not have an easement to r;uarr?,.tee access to their establishment. The Blue Cow had errected signs on the edge of East Meadow Drive without applying; to the sign committee for the errection of such signs. Due to this violation of the Sign Ordinance they had been requested to take the signs down. ,vir. Larese of the Blue Cow had been informed by the Town that there :7nuld be a certain length of time that the closing of the parking lot would be necessary in order to ready the area for asphalt and the Town was within it's right to do so. Mr. Pepi Gramshammer voiced his concern for the dust problems being caused by the construction of the hosenquest Building and the after effects left by the con- struction of the Lodge. Most of the audiance present showed their Page 3 concern over this problem. The question was posed as to when the street would be paved. Mr. Minger agreed that the dust problem in ,that area was of such magnitude as to warrant a solution--so far the Street Department had been trying to keep it graded and watered with the addition of Calcium Chloride to keep the street moist as long as possible. It was further agreed that it would not be in the best in- terest to do a complete paving job at this time due to further con- struction in the area; however, steps will be taken to make the sit- uafiion more bearable. C. PUBLIC RELATIONS OFFICER: In an attempt to solve the parking problems in the Village Care the Board of Trustees held an informal meeting at the Town Offices and decided to hire a person to act as a Public Relations Officer. After a period of about one week it has been noted that the Bridge Street area has been cleared of the parked cars. The suggested 'Chain' solution will be reconsi dered if the Public Relations Officer is unable to adequately solve the problem. D. TAX STRUCTURE: Mr. Merv Lapin reported to the Board his findings in a comparison study of the tax assesment in the Vail area in comparison with ochre areas in the County. Mr. Lapin felt that being the Vail area was taxed in excess to other areas that it would be wise to discuss this situation with the County Tax Assessor and if necessary ask for a reassessment. Trustee Donovan felt it might be in order to hire Mr. Lapin to do further resoearch on the subject and report back to the Board. This suggestion was discussed and it was decided to take the matter into consideration at a later • date. VI. CONSIDERATION OF VARIANCE QUORUM CHATTGE: Mr. Bynum and Mr. Minger suggested to 'tile Board that 'due to conflicting interests of the Variance Board members it would possibly be in order to change the i7c:quli-ed number of 4 out of 5 to constitute a quorum to 3 out of 5. After due discussion it was moved by Trustee Donovan and seconded by Trustee White to reduce the number for a quorum from the present requirement from 4 -to 3. The motion was carried by a unanimous vote by those BoarO men(bers present. VOTE: Mayor Pro-Tem. Steinberg YES Trustee Bailey YES Trustee Donovan YES Trustee White YES Vll. LIBRARY STATUS: Mr. Minger advised the Board that there could .Ne defi.nitte'_ steps taken to assure financial support from the County setting up a city library. He briefly reported the facts given •-he Town Offices by Mrs. Virgene S, Anderson of the Garfiled linty Public Library---Our appeal for funds must be in by August to considered in the 1971 budget to allow for funds from the County. r'lere 3.s a possibility to receive some salary consideration for a librarian from the county. The Book Tlobile would supliment the taci.lity with book loans for 2 to 3 months. Certain regulatory hours ,nust be complied with. Must submit to the County Commissioners.a' floor plan of the proposed area. Mr. Forrester and Mrs. Anderson will be willing to give their assistance during the planning stages. gTII. ;:IM,Y CROSS ELECTRIC: Mr. Taylor Gamlin gave a brief report on tiie progress Holy Cross Electric is making in the Vail area. With no further busi,iess to be discussed the meeting was adjourned at 10:1[5 n.m. 0 MINUTES OFA SPECIAL MEETING OF THE BOARD OF TRUSTEES ,AT tHE VAIL MUNICIPAL OFFICES, JULY 15, 1970 The meeting was brought to or,4sr. by KaypP John A. Dobson at 10:00 a.m. RGLL CALL foun+' the following members present: Mayor John A. Dobson Trustee Thoma$ Steinberg Trustee John Donovan d Bailey Trustee _i.char ABSENT: Trustee Todd Anderson Trustee •rrw White Trustee Clayton Freeman OTHERS PRESENT: Terrell J. Minger . Lawrence Robinson I. Bus Station: Mr. Minger reported the status of the B. S-ttion Closer than Most Construction-will -tear apart and move the structure to the new location and reassemble -t for a cost of $3,000.00. Mr. . Bob Nott of Vail Associates has .coaf,4.med the availability of the new cite with the exception of the fact that in the event the land is sold the building must be relocated. It was the general consensus of the Board members present that in the event that the land was available for only one year that it would st%111 . ; Se in the best interest of the Town to utilize this -central location and alleviate the congestion of the bus station on Gore Creek Drive. The Continental Bus Company will be paying rent to the Town in the amount of $150.00 per month, plus the utilit7.as, which will help defer the cost of molri-ng the building. The Iu-' lding will not have any toilet facilities, although there will be fac.i '.ties available in the adjacent building. The Board agreed un- an.-_,uously to approve the moving of the building onto the new site, 1.xkder the specified conditions from Vail. Associates; and it was further :tg:.ced that the Town should have the building itself donated to the .'L';v11 by Vail Asso::i.a•tes. :!. .. ST;2FFT PAV_L Mr.. Minger reported that some temporary measures r..uve been -aken iorhold down the dust problem on Gore Creek Drive and vq, Schober seems to be temporarily satisfied. Mayor Dobson suggested X1_•31- someone be kept on -this job and keep the dust down as much as 0 and wait for repaving until such time as all of the construc- affec-t4_ng this street has been completed. As of this date the ,Z,,senquist building is progressing very slowly which indicates that it gill not he completed until the end of the summer season. !1I. 'l.DLEPHONE COMPANY LINES (UNDERGROUND): Mr. Minger advised the Board Lf; -_ •t the Telepfi_one Company has indicated that they do not intend to imrrneuiatel..y pint their lines underground. The foimer Town Manager, Mr ???;^ Lynch, had =aide committments to the Home Owners Association concerning this situation and the work had been scheduled, Since this ime Holly Ct.,oes Electric has decided to start digging in order to put their lines undei:,ground; the Telephone Company is using the same poles as the Electric CongLany and although the poles belong to Holy Cross 1',lectric sc Telephone Company would have the right to conti.rue using ehem even -though Holy Cross did vacate the pales axid put their lines undergrnu.nd. The Telephone Company, as of this date, is cl.-timing a shortage in cable to enable them to take these lines underground, ( a total- of approximately one mile of cable"). Mayor Dobson called The Denver Office and spoke to Mr. Loss of the Telephone Company re- garding this situation. Mr. Loss agreed to look in-to the matter and call Mr. Minger to inform him of his findings and decision. IV. r 0l-21' OF£ICE S L'AI'US : Due to uncontrolable circumstances the Post Office c? L1 need to redesign their building and will be unable to build this fall. However, they will put it out to bid so that the Non- Profit Corporation will know where it stands financially. '. o?i!SCELLANEOUS MATTERS; Hans Weibel has been parking his jeep in rront"o1 the Casino anc? claims to have a lease agreement with Charles Gersbach to do so. This situation is causing problems for the traffic control Officer to maintain strict control of parked cars on Bridge Street. Mayor Dobson phoned Mr. Gersbach regarding this situation and was informed by Mr. Gersbach that there are plans to ;.andscape in front of the Casino which would eliminate Hens from parking. Mr. Weeden has a crane parked over by the InterFaith Chapel and is seeking permission to drive it across the bridge: for relocation to the Rosenquist building site. Mr. Minger.stated that the crane was overwei;ht and had already fractured two bridges. It was the decision of the Board members present that Mr.. Weeden should either obtain a smaller crane or perhaps go through the stream. Harold Carver, Fir^hitect, called the Town Office and advised that he has included an addendum to the specifications of the Municipal Building--a December 15th deadline on the bottom basement shell. Trustee Bailey suggested an alternate bid proposal.--one completion date ins::ead of each section of the building as a small pi.oject; with a completion date of mid March. Mr. Minger stated that the Police Depart. vent would definitely not be able to extend their lease. Mayor Dobson suggested that perhaps Mr.: Gaynor Miller could be approached as to whether there would be any space available in the Mountain Haus to h-.-,use the Pclice until more permanent facilities were. located. i'r. Parker and Mr. Almond of Vail Associates called the Town Offices -qnd asked Mr. Minger to consider and ask the Board peniiiasion to parti- -4);?ice in a blising system again this year. It was Mr. Mingers opinion -bat the busing vAnture last season was a total loss. Our cost last aason was 45,000.00. Busing to the Li.onsHead area shr:uld be consider-- od a. spenialized benefit for Vail Associates and Mayor Dobson felt chn..t the Town should not become involved. Trustee Bailey and Trustee Doi,r),lar, felt That perhaps the Town could pay a. small donation for the roject bt:t certainly not as much as last year and the Town should 0ecome involved in the actual workings of the project. . X, i,o further business the meeting adjourned at 11:30 a.m. E 9 • rINUTES OF THE JOINT ?¢EFTING OF THE BOARD OF TRUSTEES AND THE VAIL PLANNING COMMISSION AUGUST 5, 1970 VAIL "UNICIPAL OFFICES The meeting was brought to order by Planning Commission Chairman, Rodney Slifer, at 10:15 A.M. ROLL CALL found the following members present: Planning Commission: Board of Trustees: 0 Others Present: Absent: Chairman Rodney Slifer John Donovan Bob Clark Dave Gorsuch John Dobson 14ayor John Dobson Ferry White John Donovan Thomas Steinber.g Terrell J. Minger Lawrence Robinson Stanley Bernstein Todd Anderson Clav Freeman 1. SET BACK CONSIDERATION IN COMMERCIAL CORE ARrAS I AND IT: It was explain that the present Ordinance requires setbacks in both Core Areas (CC Area I being the Village, and CC Area IT being; Vail LionsHead). rir. Slifer queried the reasoning behind the set back reauirem.ents for the existing Commercial Core Area. He also stated that those property owners with area to expand will be hindered by the ordinance and those existing buildings are already built to the property line. p4r. T4inger commented that CC Areas I and IT are two different and distinct animals and should be treated as such. ^Ir. m nger called for comments from.Mr. Gerry White----he had been on the Planning Commission when the Ordinance was drafted. Trustee T,,?hite stated that it was the thinking of the Planning: Commission at the time the Ordinance was drafted that it would act as a safety against the problems being; experienced in CC Area I. As Trustee t,Ihite saw it, the whole problem is one of density. The two existing ways of solv- ing the problem was with setback requirements and FAR. He mentioned the '`ce overhang, snow removal and areas where no sun could reach thus piling; up of ice and snow which constitutes a great problem in the village and it was their intention to solve these problems in Commer- cial Core Area IT with the Set Back Pea uirements. Another considera- tion was the fire protection between buildings. It was sited by Mr. Minger that the Rosenquiste Buildings I & IT and the Edelwiese build- ing are the main properties in question of the set back requirement in Commercial Core I. Mr. Minger sited the Gaynor Miller--mountain Haus.---as an example of the Community wrath--when a building is allowed to be built right up to the property lane you must contend with con- struction problems; materials on the street, tearing up the street and stoping traffic. Preservation of the stream was also taken into consideration when the Ordinance was written. Bob Clark did not feel the Ordinance should be changed as long as there is a Variance Board to consider individual cases. Rodney Slifer queried as to whether, property owners were notified when such decisions were made. Mr. Slifer was assured by Trustee White that it was publicly .. announced and that there had been a sizeable representation at the meetings and that Mr. Clay Simons was present to represent Vail Associates at these meetings. It was the general consensus of the two Boards that it was better for a building to go a story higher than to permit it to be built right out to the street. Mr. Gorsuch felt that it was the responsibility of the Board to look down the road some five to twenty years and try to set rules in the best interest of conditions as they may come to exist and to prevent past mistakes from reoccurr- ing. Mr. Slifer was in favor of control through the FAR instead of set backs. Trustee White felt that the present FAR should be re- considered and if possible lowered. Tlayor Dobson felt that it should be a package deal with the set backs regulating the ground density and the FAR regulating the air density. Mr. ringer presented the Official Zoning Map and the folloSaing changes were discussed and con- sidered: It was suggested that the PAR be 1.25 rather than 1.5 in the Commercial Core and HDTIF areas. It was further suggested that this change be brought up at the next regular meeting of the Board of Trustees. It was decided to have a joint meeting on Monday, the 10th of August 11. GAYNOR ?!ILLER, PARKING LOT QUESTION: Mr. Miller addressed the Board and introduced ' Mr. Gary Clark, one of the partners in the Mountain Haus Project. Mr. Miller presented his parking problem in connection with the Mountain Haus and asked the feasibility of under- ground parking between the Mountain Haus and the Wedel Inn with a lease consideration. The people involved in the Mountain Haus were willing to pay for part of the costs in such a project. Mayor Dobson queried the number of cars involved. Mr. Miller felt that about 40 cars could be accommodated. 14ayor Dobson stated that this land was Dedicated Public Land and this would set a serious president as to use of Public Land, Air. Robinson, Town Attorney, stated that in the terms of the Dedication, the Town does not have the right to allow such a construction. Mayor Dobson assured that some sort of reserved parking would be available in the New 14ain Parking Lot on a first- come, first-served basis. Mr. ?Ting;er stated that Structured Parking will be the most feasible answer to the problem and consideration has been given and will be given further consideration in the near future. ?r. Clark of the Mountain Ha us advised that there would be a gentle- man in today who has a rather unique new terraced parking construc- tion and would like to have him look at the sites in nuestion and then present a more fixed plan with cost figures. III. BUILDING CODE CONSIDERATION: Mr. Charles Bynum, Town Building Official, dia not keel that adoption of the 1970 UBC would be ad- visvisable at this time; would be better timed to do so in the fall. Mr. Bynum further recommended an amendment to the Building Code to substitute the wording of the 1970 Code for that of the 1967 in re- lation to kitchen window requirements. Mayor Dobson asked Per. Robin- son to draw up an ordinance to this effect. IV. MUNICIPAL BUILDING: P"r. ?ginger asked for a decision on the Plunicipa:i 8G laing,. ' Mr. Bernstein, Finance Director, stated that the Town in now in a bad cash flow position and must have the Recre- ation District money if the Town is to start the construction of the new building this summer. The Recreation District is in dept to the Town for a considerable amount of money and it may be necessary for the Recreation District to issue some Bonds in order to pay for this indebtedness. r?r. Robinson advised that there has been no for- seeability of the Recreation District to repay the loans from the town and that the Town had subsidized the district beyond its author- ity. This is a very serious lending situation where there is no means of collecting the debt. Mr. Bernstein presented his ten year expenditure program for the Recreation District: Plan A: To issue no bonds, the Recreation District would have no capital to operate with and no means to is pay its indebitness to the Town. Plan B: Issue $100,000 in'Bonds--•$30,000 to be paid to the Town and the balance for improvements in the Recreation District. Plan C: Issue $150,000 in Bonds--485,000 to be paid to the Town and the balance for improvements in the Pecreation District. Within seven years, under Plan C, the Recreation District should be able to pay its own way. For the seven years, the Town would con- tinue to subsidize the District but would be a smaller amount each year. After the seven year period, the District could start paying the Town---within ten years, the Recreation District would be free and clear. Mr. Dan Herrington of Boetcher and. Co. has been contacted ,.nd he feels lie can sell the bonds. Per. Robinson felt that there should be no guarantee that the Town could absolutely carry the recreation District. Mr. r"anger stated that he would not okay any ,more monies to the Recreation District until something definite is settled. Mr. Bernstein will be completing the projection but at the present the Board should consider whether the Town should build the Flunicipal Building (which continges on whether or not the debt service money will be available). Trustee Bailey reported that he had gotten to{Tether with Mr. Carver and Todd Anderson to take a look at the plans and decide where corners could be cut. Trustee Dailey read the letter from Carver stating where and how much reductions on the cost could be. Carver felt that the cost would increase greatly if it was bid again next year. Trustee Bailey advised that it could be bid mid-winter and maybe get more mountain contracters to bid. Trustee Todd Anderson had recommended by phone that we rebid during the .y winter and award the bid in the spring with plans to modify the build- ing. It was further suggested that the Town could try to bid along with the Post Office Building. Tt was also felt that the Architects' estimates would have to be considerable higher. Poll: Trustee White felt that the Board should set a definite date to re-bid; Trustee Bailey felt that it should be re-bid; Trustee Donovan felt that it should be re-bid; Trustee Steinberg felt that it should be re--bid in mid-winter. The schedule was set to re-bid in mid-January and award bids by mid-?arch. V. OTHER BUSIKESS: Mr. fi-finger reported that the new bus station will be moved over to the new location by the end of next week. mayor Dobson queried as to what further study of the parking situation was desired. It was decided to discuss the matter with Vail Associ- ates and as for reserved parking--no overnite parking; applications for reserved parking should be in by a set date and then drawn by lot. Further discussion of this subject is to be put on the agenda fox, the nex L- Beard Meeting. With no further business the meeting was adjourned at 12:45 P.r!. • 0 r MINUTES OE THr JOINT TIEFTITIG OF THE BOARD OF TRUSTEES AND VA.IL, PLANNING COM-MISSION AUGUST 10, 1970 VAIL EL,E"ENTARY SCHOOL, 1 I. ROLL CALL: found the follows ng, members present; Hoard of Trustces: "ayor Dobson Trustee Todd Anderson Trustee Richard Bailey Trustee Thomas Steinberg; Trustee John Donovan Planning Commission: Chairman Rodne?7 Slifer Johin A. Dobson John Donovan Dave Gorsuch Robert Clark Others: Terry TAinver II. FLOOR APEA RATIO: Mayor Dobson introduced 'Rodney Slifer, Chairman of the VailPlanrin Commission to introduce the subject to the Poavd and audience. rIr. Slifer briefed the r,dience on the definition of FAR. and the 1.5 ratio presently used in the Core Area. Fie further explained that after a special meeting; of the Board of Trustees and the Planning Commission it was decided to put the con- sideration o.f lowering; the FAR to 1r..25 before the public. Floor Area Ratio schedules for the Commercial Core Area I was passed to the audience and explained by Mr. Slifer. Mr. Robert Nott, Vice.- President of Real Estate for Vail Associates, queried the effect the reduction of FAR would have on LionsIsead. Mr. Slifer pointed out that the present set backs do affect both CC Areas I & IT and that any reduction of PAR will be discussed to effect Li.onsHead. Mr. Slifer then called for discussion from the floor. It was noted that all businesses received a letter to attend this meeting with the intention of using the meeting as a sounding board so that a recision could be reached. Mr. ?Tott felt that Lions!-Tead and CC I -..o not seem to be comparable in a decision. The question of con- idering PUD (Planned Unit Development) was brought up but not con- sidered to be of too Rreat of importance in the matter at hand. Ma-vor Dobson_ aointed out that although the present figure of 1.53 itir CC I sounds great, you have to realize that there are several },uildings way L'.nde? ^ the PAR and if they build to their maximum we are in trouble. it could be as high as a 50 percent increase if everyone built to the maximum, rIr. Nott felt that set backs were a very primitive method of regulating density----it had been abandoned very long ago with PAR adopted in its place. Air. ?,`inger stated that set backs had given array to PUD's and not PAP.'s. He further felt that perhaps set backs were not so necessary for sides but definite- ly for front and bak:k. Trustee Donovan queried the problem of what to do with the great increase of people if it were developed to a maximum. It would be difficult to service that many people. It was also stated that if you have controls via set backs and FAR, you are then able to control density and it would cause the developer -co use a little more imagination in design. This would enable the village to keep its aesthetics and this is v7hat Vail is trying to sell ; which is what has given Vail its uniqueness in the past----not just a mountain of snow. p4anv buildings being; built now are in- consistant with the idea thafi vA; ` '1:Lt- "'1. Dobson pointed out that many of the ?sclgs which arp violating 't`hccn aesthetics were built bcfove the Town started putting; restri ctirons _i nto effect. The Town of Vail does not have anv constraint on the Arch Control Board but can Only use set backs and YAR as a very limited means spof restraint. It was nueried if the Town could have the Arch Con- trol Board uncicr the coi,trol of the Town? "'r, Larry Robinson, Torn Attorncy ? stated that the Town does not have any aesthetic controls .,.ta no power to pass on aesthetics. it was the general consensus of the Board that LionsHead should be treated as a different situa- tion than the village Cone Area. Mayor Dobson feat that the Arch Control Board has not been as sensitive to the pr. c7?blerm as the Town ?, has been. The Town has attempted to control this problem by passing restrictive ordinances. 1,1ayor Dobson asked the Arch Board Vo come up with a policy statement. Mr. Brittan, member of the Arch Board, reminded the Mayor that it was the Arch Hoard that initiated this dis- cussion. He further suggested that the Board of Trustees aquaint themselves with the provis=ons of the covenants of the Arch Board. The Board ',Ias powers only as appointed to it by Vail Associates. Mr. Slifer stated that the Arch Board ha.d recommended the reduction of the PAR but did not suggest a number. Mr. Brittan suggested a referendum. T"r. Grosuc}l sited Carmel, California, as a good example of a resort area which has been extremely restrictive and effective in maintaining its aesthetic values. Mr. Varner pointed out that Carmel has es- tablished its regulations a long tine ago and the community grew slowly. This enabled them to set a long period of president. "Ir. Gershbach suggested that perhaps we do have a PUD problem. Expansion for shop space is an entirely different situation than expansion for lodging and residence purposes. r?r. Seibert felt that it would be up to the Town tc explain to the individuals who bought on the under- standing that they could expand to 1.5 and now it has been reduced. Trustees Bailey and Anderson felt that the merchants on Bridge Street had been given adequate notice of the meeting and it is at these pub- lic hearings that the decisions would be made according to -the will of the people. Mayor Dobson felt it f _t- ti.r!<, to set another meeting and notify all peoples concerned to attend and resolve the situation. Therefore, consider this meeting to continue in two weeks time and strive for a better turn out. III. DOG CONTROL ORDINANCE: It was moved by Trustee Bailey with a second from Trustees 4-H erson to pass the Dog Control Ordinance, (Ordinance #t10, series of 1970). VOTE: mayor Dobson YES, Trustee Anderson YP" Trustee Steinberg YD'S Trustee Bailey YES Trustee Donovan No The motion was passed by a majority. TV. ORDINANCE #11 SERIES Or 1970: An ordinasnce amending ordinance No. 6 of the ordinances of the Tawn of Vail, 1969 series, adoptinv, by :ryeference the "Uniform Building Code" 1967 edition: changing certain requirements for construction: and setting forth details relating thereto. It was moved by Trustee Bailey and seconded by Trustee Steinberg to accept Ordinance #11, series of 1970. . VOTE. 1,ayor Dobson YES Trustee Anderson YES Trustee Bai.lev YES Trustee Steinberg YES Trustee Donovan YES Oith no further business, the meeting adjourned at 9:45 P.M. x MINUTES OF A COMBINED MEETING OF THE BOARD OF TRUSTEES, PLANNING COMMISSION, VAIL WATER AND SANITATION AUGUST 16, 1970--SAIL MUNICIPAL OFFICES The meeting was brought to order by Trustee White at 2:15 p.m. Roll Call found the following members present: BOARD OF TRUSTEES: Mayor Dobson Trustee Bailey Trustee Steinberg Trustee White Trustee Donovan PLANNING COMMISSION: Chairman Slifer- John Donovan. John Dobson Dave Gorsuch WATER AND SANITATION: Chairman Burdick John Dobson OTHERS: Terrell J. r?inger Larry Robinson Mr. Ogilvie, Manager of Denver Water Board Trustee White informed the Board that he had written a letter to the Denver Water Board requesting information concerning their plans on water diversion from the Eastern and Western slopes. The Denver Water Board had responded by..sendang Mr. Ogilvie, Manager of the Denver Water Board, to Vail to explain the proposed plan. Mr. Ogilvie presented a charted map showing the area from Frisco, Colorado down to the Eagle River. He explained the construction of small dams connected by tunnels, picking up water from Booth, Pitkin, Gore, Black Gore, Red Sandstone, Middle, Meadow, East Meadow and others. There will be gates to regulate the amount of water let down the creeks. He remarked that they have not to date received permission from the government to cross the Wild- -?rness Area. Slifer queried the amount of water taken from the streams, 11,1r. Ogilvie said it depended on the existing water rights and the gov- _%rnments controls. Mr. Clark asked what considerations had been given to the water needs of Vail Valley and Eagle Valley. Mr. Ogilvie ,fated that the water will only be taken during the flood stage (April- July) the water being diverted to the large reservoir in Dillon, Mr. 7gilvie further stressed that it would be wise for Vail to develop it's ater rights to their fullest extent-- keeping an eye on the new water aws and be sure all Vaal water rights are listed. Also make record of change of use from agriculture to domestic use. Mr. Ogilvie queried the capacity of the new plant on Booth Creek. Mr. Minger stated that it will have a llp-_ million gallon storage capacity. Mr. Ogilvie pre- sented figures of Booth Creek and other creeks flow from 1968 (Exhibits A and B). He assured the Board that they will only tap Booth Creek at peak flow-mid April into July for most years. It seems the Vail water Rights are senior to Denver's. Donovan felt that the decision relating to the Wilderness Area boundries might prohibit this Denver proposed system. Mr. Ogilvde stated that they would be taking 70% of the water out of the streams from about the point of the installation. There would be 12 roads into the areas for construction. These would be used as service roads and the use of them would be worked out with the Forest Service. There are presently drill holes on the other side -of Vail Pass with proposed plans for drill holes on this side-- urveyors are presently in the area. Mr. Minger requested copies of *he maps. The deadline for objecting to water rights seniority is September 10th. It was suggested that Mr. Ken Wright could be asked to examine and report. Per. Ogilvie suggested that the Town file a blanket objection subject to time to investigate. Mr. 14inger stated that Vail Associates own most of the mater Rights and queried as to whether the Town should try to obtain them. Mr. Ogilvie suggested that it was best for the Town to have the rights in their hands and then be able to determine their best use. The Town should also demonstrate to the court their firm intentions to develop and use the Water Rights. Mr. Ogilvie sited Estes Park as an area where diversion project has been in effect since the 1g50's and has increased the recreational facilities therefore drawing people.into the area. There would be a reservoir created on Piney Lake and this would create a very Tai•r-e anel close recreation area to Vail. The Board expressed their appreciation to Mr. Ogilvie for his informa- tion and willingness to be honest about the intentions of the Denver Water Board. Mr. Ogilvie assured the Board that he would be very :nappy to answer any questions which Vail might have in the future. Oith no further business the meeting was adjourned at 3:45 p.m. 0 h,11 6?(o eY .4 ? /V, Wx& , 1Ufa,.;,a4z,e,, r C' j 9 f3 d M +v z?8 9 sJ BIZ l _ ? fl i? - evio 1- f ,z.. • R //ice el' •? .24 Sl .70 .. o o 2,60 / , S`-o 13,::;-,l /'a Q D S ?1 S7,12., F-ft) V 1,7-6 Y ?© 16;,O"?5 CD CJ .? bl E1Q . Z. 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CS) C7 H N (n t1) CO C CCi CF C! -t CV cY7 en CC/ C1 AC) O) CD r-i N ca cnwcnnnnnnnnc?rna7DamaocooooooDOOa a U)Mmmcna)(ncn srcac- Q C-4 C-i C,4 N C-t N N 04 N N k I4 CV N Cd N" N N Cv N CV N CV CN " C'V N N C4 N N CV CV N M M Co ,y M m m m co m m m m m M M m m m M M m cT) tr) Qj t..? to t•j. i%) C: r.'J M m m m m 0) M m m m rA O rJ G rn C:l c, m ?i } y ? t1} t[? VA tart 03 G ' Q) N 4 N R1 Cj) tyA W r1 b a G 4) to 4 QA'd O V,A 60,0 _ (d A- Ao 010 0 o ????wv 0 r.1NM ?O C:) 0 Q CO C3, c? r"S 4 C, C5 co 0) m°mmmm C7 ??, m CO } MINUTES OF SPECIAL MEETING VAIL BOARD OF TRUSTEES SEPTEMBER 14, 1970 - MUNICIPAL OFFICE Roll Call found the following members present: Tod Anderson Dick Bailey Dr. Steinberg Gerry White 3 Others: Terry *finger Absent: Mayor Dobson J` YTT-D,on"an Clay Freeman I. Accepted the resignation of Isabelle Schober, ninny Crowley, and Ellen Jacobson from the Sign Committee. Appointed Sue Reikel, Dianne Donovan, and Lilo Staub to replace resigning sign committee members. II. Agreed to close Bridge and Core Creek Streets during the Vail-fest. 111. Approved the consumption of 3.2 beer on public rights-of-way on September 26, 1970, from 11:00 A.M. to 6:00 P.M. There being no further business, the meeting adjourned at 11:00 A.M, 0 J C; August 25, 1970 Mr. John Dobson Vail, Colorado Dear Sir: We have been informed of the plans for Vail Fest 170, and have no objection to 3.2 % beer being sold at the Delicatessen for consumption on the public rights of way during the after- noon at September 26, 1970. 70/ 4"t ? RED INN, INC. P 0 Ox. 155 {}. 81651 • f7 • MINUTES OF THE JOINT MEETING of THE BOARD OF TRUSTEES AND VATL PLANNING COWITSSION The special meeting of the Board of Trustees and the Vail Planning Commission was held on September 16, 1970, at 1:30 P.M., at Vail Lionshead. The following Trustees were present: Mr. R. Bailey r,Tr. . J. Donovan Mr. T. Anderson Mr. G. V.lhite Dr. T. Steinberg The following Commissioners were present: fi"r. R. Slifer Mr. r. Clark Others present were: B Nott G. Beardsley Mr. T. ringer Mr. L. Robinsbn The meeting was called to order by Planning Commission Chairman, Rodney '-Slifer. ?ir. Slifer requested that the Board of Trustees honor the FAR moritorium requested by Vail Associates with respect to Lionshead, in develoning additional facilities and to evaluate Lionshead PAR's separately. There have been two public hearings on the subject of FAP's and there will be another, Pull in hearing. Then Hoard of Trustees will make a decision shortly. The lowering of the PAR's to 1.25 com- mercial core, 1.0 public accommodations and hi-density MF-, multi- family and residential zones were not considered by the Planning Commission. It was noted that public opinion is "in favor" cif ;. loiaerina or simply 'root caring". Bob Not-,and George Beardsley stated that Vail Associates would be agreeable to the above FAR reduction in general., and pointed out LionsHead's density control was already compatible with proposed FAR's. However they felt lower F.AR's also require a planned unit approach option. Density was discussed with the ability to use a planned unit approach. It was agreed that guidelines are definitely needed for a planned unit. A Plan Unit Ordinance would have provisions where FAR credit is given for walk--ways, pedestrian space, etc. A defined set of rAR perimeters, depending on zoning, is a definite need. After achieving certain ends, provisions for credit for increased FAR under PUD will be established. Certain problems were cited: Too big a development for one developer (could cause a credit and control problem). A proposed solution was to sell part to one builder, not exceeding the FAR ratio. It was asked, what happened to the first PUD? There is no PUD in ordinance, there was a problem on submittal having to do with the legal aspects, control and possion; and therefore, the PUD was left out of the ordinance. It was also asked if the PUD is usually under one de- veloper? Only planning and land control is under the control one developer. It was agreed that once a plan is submitted, it is irrevokable, can not be changed technically once started, and stays as defined. Parking areas should be committed to a specified location. The builder must abide by all plans from beginning; plans must be binding--unless builder resubmitts entire concept. Building per- mats should be issued only to those complying to all regulations. It is the intention of Vail Associates in setting up a PUD to keep all development sites cohabitable. Conditions of PUD must be strict enough to govern everyone, in view of future development problems. Mr. Minger stated that such a PUD ordinance could be written easily by Jhnuary 1, 1970. Mr. Beardsley stated that the approximate division of development will be: 1/3 of LionsNead, Commercial Core II°, 1/3 areas such as Dudley's site, condominiums and high-density family residences; and 1/3 public sites to lodge sites. It was agreed that no PUD at present is needed in Lions- Head, but `fail Associates should work as though one is in existence. Gzhen the FAR is considered in the next six weeks, the Commercial Core II should be treated as 1.25. Mr Slifer asked what alter- natives for PUD would be offered. Mr. Slifer suggested that in special. cases, special considerations should be given. It was asked what the minimum size of a PUD to be developed is? Ten acres was mentioned, but five acres, plus or minus, was thought a more realistic figure. Each project should be zoned as it is now. There should be a definite zoning district on each piece of prop- erty. A. planned unit should be viewed as a blanket placed on already existing units which can not be changed in height or densi- ty. It was resolved by Vail Associates and the Planning Commission to make 1.25 FAR ratio for Commercial Core II and 1:1 FAR for Public Accommodations and HDMF in LionsHead as well as the present core. fir. Mott asked that he be notified immediately of any changes in PAR theory by the Town. It is,still unsettled as to the cost and development responsibili- ties to be divided between the Town of Vail and Vail Associates regarding landscaping of 5-B. It was mentioned that Mr. C. Simon had had negotiations with the Town on improvements of the land, but that nothing definite had been established. Mr. ?4inger restated his high concern over Town expenses in regard to this project due to budget allotments. Vail Associates replied that they will mail financial figures as soon as possible to Mr. ?ginger. Vail. Assoc.' costs have been previously fixed by private agreements, and Vail Associates is responsible for a $70,000 worth of improvements. Mr. Nott assured everyone that Vail Associates is working for the good of the Town and for working harmony. Plans for the baseball field, ski jumpm, soccer field, etc. in- volves Vail Associates, the Recreation District, `pail Ski Club, and the Town of [fail'. The Program is presently in progress. A4r. Gauge Davis is working out the plan on behalf of Mr. Beardsley and Vail Associates, and in a few days an official plan should be in- hand. There being no further business, the meeting adjourned at 3:00 P.M. • 0 4 r MINUTES OF PUBLIC MEETINr, SEPTEMBER 16, 1970 11 1? • The meeting was brought to order by the Town Manager, Terrell J. Manger, at 5:45 P.M, at Vail LionSHead Center. Purpose of Meeting: Request by community to meet with J. Ogilvie, Manager of the Denver Water Board, to learn more about Denver's efforts to obtain water from the Western Slope. Main Purpose: Denver Water Board's Program, in relation to the Vail Area. Mr. Ogilvie stated the project was taking into consideration the following: environment, ecology, and economy. He described the Eagle-Piney Diversion Project as follows: Construction of a series of tunnels from Frisco, above Dillon Reservior, across under Vail Pass, Vail to Gore Creek, open on the west side. Tunnels will be eight miles in length. Tunnels will extend to the Piney Lake Area, inter- cepting at various creeks and tributaries (at approximately 9,285 feet); extending north and getting higher--system will feed by gravity. There will be 23 miles of tunnels to Piney Lake. Piney Lake will expand to 40,000 acres in due time--at this time, when full, elevation will be approximately 9,445 feet. Additionally, there will be a tunnel from the west side of Piney Creek. Tunnels will extend south to Pandou and Vail, including Homestead Creek and Homestead Lake. Recently, there have been filings and court action in Den- ver's securing additional water. These quests are permissible under City Law, and are on the basis of looking to the future for the entire metropolitan area of Denver. Any securing of water from this source, or any other source, is scheduled for use for the city of Denver and takes into account the date of appropria- tion priority. Denver's appropriation priority is recent (7/23/58.). Prior dates of others will be honored and Denver must get in line. The water yield to Denver will only be taken during peak spring and summer flow. Denver will be working closely with City and State Services relative to existing values in the area. Flow and working conditions will be agreed upon and resolved prior to construction. Some conditions are as follows: 1. Wilderness boundary - there will be a hearing in Frisco on October 8, 1970. 2. Amount of water anticipated is 100,000 acre field of water on an annual basis. Diversion of flows will not affect residual flow because of down stream priorities and maintenance of residual flow for fish. Pinev Reservoir will hopefully remain full during the vacation season. 3. Design of concrete structures and gates at each diversion will be independent, relating to its responsibilities. f 0 r -6 0 The following were discussed between the public and Mr. Ogilvie: Cost: Cost (*100,000,000) of fee and transportation of water has been justified for Denver's needs. Other alternatives: Eagle River, North Platt Area, etc., or any further down stream will mean high pumping, opera- tion, and maintenance costs (below Minturn). Can't Denver recycle their water?: A pilot plant is now in operation and is studying the recycled water for in- dustrial use. Projected volume is 10,000,000 gallons a day, eventually 200,000,000 acre fields a year. Has the Denver Water Board the right to take motor vehicles into wilderness areas?: No, if designated as wilderness area, then no motor vehicles are allowed. Describe type of roads that must be built: The roads will be of minimal requirements established by the Forest Service (12 feet wide). They could be maintained open, but it is not necessary. Construction equipment will be conventional-- steel spikes, rails, drilling, air compressors, diesel equipment, tractors, trains, and cement mixers. CJ What is the construction schedule?: Design date within the next two years. Construction beginning is 1974 or 1975. Construction time will be approximately as follows: 25/30 miles of tunnels will be done progressively, i.e., Vail Pass to Piney will take six or seven years at a minimum. There are no federal funds; project will be financed by the city and county of Denver. Money for this project must be financed through a bond issue. Tf voted down, all it means is a delay. • Access roads will go from outside road to head-start of tunnel. Tunnels will be 10 to 12 feet in diameter. Preliminary studies have been made with respect to,the effect tunnelling, digging, etc. will have on the area. The minimum fish flow will be established by the State Fish and Game Department. Denver Water Board will maintain the minimum fish flow or natural flow of streams. Pollution during construction will be ridgidly regulated. On alternative systems, what has been considered other than dollars?: Reservoir, relocation of railroad and I-70, and ecology (study not completed; but, upon completion, will be reported to the public.) The Denver Water Board would definitely have problems selling water rights back to the Western Slope if there needs ever demanded more water than they were left with. There being no further business, the meeting was adjourned at 7:00 P.M. 0 KINUTES OF BOARD OF TRUSTEES SEPTEMBER 21, 1970 9 YJ The meeting was brought to order by Mayor Dobson at 10:15 A.M. I. ROLL CALL: Present: Tod Anderson Dick Bailey rIavor Dobson -Tohn :Donovan Clay Freeman Dr. Steinberg? Others: Clarence Hoper, Consulting Utility Engineer Stan Bernstein II. Letter to William Lucas was approved with possible revisions by J. Donovan. III. ELECTRIC UTILITY ACQUISITION: For. Hoper's preliminary report was occassioned by the fact that Vail is now a second class town and that the single transmission line is inadequate. Tir. Hoper stated that there was difficulty in obtaining detailed billing data from Holy Cross. Holy Cross has computer billings for all accounts for the whole year, but there is no projection in the reports. Mr. Hoper will not vo beyond giving pure facts and figures; he is an engineer, not a promoter. Mr. Hoper stated, "This is presently already publicly owned by the REA. The ownership should be invested in the Town of Vail based upon availability of information. A pro- jection would be desireable." As stated by Mr. Hoper, we have one major problem: If we decide at this time to take on this venture, our major problem is power supply. Mr. Hoper had two suggestions: 1) take a look at future operations; 2) concentrate on an adequate power supply. Mr. Hoper also stated that Holy Cross could not be approached regarding the acquisition of electricity from their association. No negotiations can take place until we have made the decision to take Bail. There is a letter from Holy Cross to Clarence Hoper stating that they will build a 138,000 transmission to the Vail Substation and will change a 60,000 line to 128,000; then with a double line, we should have good. service. The present facilities are inadequate. There is a very real need to acquire duplicate transmission. Holy Cross is our supplier. We can not buy power from Holy Cross until we have a duplicate line. PUC will want to know how we have not had good service. Records are not available from Holy Cross. As records must be gotten as soon as possible, some- one should write down a definite outgoing record until meters are installed. PSC of Colorado is another supplier. PSC would have to bring power in from Gillman Line. We would be on a single line, but duplicate service could and should be secured. Holy Cross duplicate service is brought in from Avon. A public service can be duplicated by Holy Cross. In addition, Mr. Hoper stated that on a previous meeting with P'r. Brookour, Vice-President of Public Service, that Mr. Brookour regarded Vail as Holy Cross's territory. Mr. Hoper stated his disagreement and said that transmissions can be brought in if we choose to do so. We must convince Holy Cross that we are dis- engaging. This whole problem is in the hands of the Board of Trustees. The involved engineers will supply any and all facts and figures needed, i.e., Aspen is buying from Public Service, not Holy Cross, Glenwood is buying from the Bureau of Reclammation. Bureau power should be available to us. We could offer Public Service a franchise but first we would have to acquire power from the REA, financed by revenue bonds. Mr. Hoper said that he would It write a feasibility report. Because of economics and better service, Mr. Hoper recommended the distribution of electricity on a munici'Dal level. If rates are equitable, it would just be another revenue source. Operation of the electric business is only as difficult as the quality of competence of the man in charge. 11r. Hoper recommended strongly that we purchase electricity. If we sell outside town, we will become part of the PUC, but we should try anywav. If we took over Vail's elec- tricity, R£A is still obliged to serve the outside areas. • • Mr. Hoper then gave a background of the Bureau of Reclammation. the Board of Reclammation has been building hydro- plants for years. They needed steam standbys and backups and they interconnected with PSC. The Board of Reclamaration wanted to build some steam plants to backup hydropower. The Board of Reclam- mation was originally started to give farmers hydrowater. If they put steam plants in, thev would then become nrimarv power, not secondary. PEA was permitted to build steam plants to break up the monopoly of-the private uti.lities.These plants are all over the country and are built by super co-ops. The Hayden Plant sells some electricity to REA and some to PSC. The bulk of power that REA gets in this area comes from the Board of Reclammation. REA has an atomic plant in Plantville, north of Denver. r4r. Hoper restated that all he will be bound by are the figures he gives us. No cost for a feasibility study were given. L%le are not in a position to set bonds until we know how much our wholesale electricity cost will be. We should take a look at a projection of Vail's operation. We should get a quote from PUC; however, their report will be based on 1969 operation. In order to get power from REA, we need an accurate record of lack of ser- vice for possible needed friendship at PUC. Mayor•Dobson then voiced his_opinion as to his understand- insr of procedures. 1. Decide whether we want to buy oublic service. If the de- cision is affirmative, we should get pertinent information from the community and state, i.e., Ft. Collins and Colorado Springs: Part of the policy is the basic feasibility of power search. We do not want to get caught buying without sufficient power source. Mr. doper voiced his desire to take Mr. Mi.nger to sit down and talk with the Board of Reclammation after we have made the decision to buy. 2. Pursue the acquisition as far as cost is involved. Then check our financing, bond situation, and time table. 3. A future projection of operation will then be in order. The final feasibility report will be based upon actual cost of system and purchase of power, coupled with pro- jection. In Vail, any projection by Mr. doper will be based on present conditions. IV. JEEP PARKING DURING VAILFEST: • It was resolved that all of the Chili Bowl by the Christiana Creek. These will be the only motor during the VailFest. v. FUTURE MEETINGS: jeeps will park in the front to the bridge, east of the vehicles on Vail streets There will be no Board of Trustee Meeting on 9/28/70. VI. Stan Bernstein stated that the assessed values were quoted at $6,500,000 to $9,600,000. SPECIAL MEETING OF THE BOARD OF TRUSTEES The special meeting of the Board of Trustees of the Town of Vail was held on October 7, 1970, at 12:00 noon, at Mill Creek Court, at the Municipal Town Office. The following Trustees were present: Mayor Dobson John Donovan Richard Bailey Gary White Others present were: Terrell Minger The meeting was called to order by the Town Manager, T. Minger. It was put before the Board to adopt Ordinance No. 13 - 1970 Series: AN ORDINANCE AUTHORIZING THE BORROWING OF $50,000 FOR PUBLIC PURPOSES, AND SETTING FORTH DETAILS RELATING THERETO. A motion was made by Mayor Dobson and seconded by Trustee Bailey to adopt said ordinance. VOTE: Mayor Dobson Yes John Donovan Yes Richard Bailey Yes Gary White Yes There being no further business, the meeting adjourned at 12:30 P.M. 0 ."t :fir' Inl'r r?$r? °r `t .S?' - TTpti G' i L A - - 6 Y rYZ 3?ffj9bd Y Y y [ { , NY. y F J d- lhl, V, .1 g lit' ' A ki 'T"'T ? T4lF? ? 3 T4k?i C 4>•A?? ?? _ ??_ ? ;i' e: ? ?,?- a 7 4 k-F ?! F ! -'{7'.? - ?iip2 y? y?y??1?.:-°` +#- -' 1 F ` - - _ a. a vy •,fa -rdk-uYl?' 3??iY F(?' .•i-?i-??? -> K ?Y - ?' ?? 4:•. - AJ -u ! Y k 6' - Z - R .+vY - nt m •k'.. tFf# ?. mfr F gg: ii-{44{,,, Y- '. ?, jjyF? yyi Fnn 4; t - ` 33 -,K 'T' va, -n t Ott 4 5: S h ?2 - ?'y?? y' _ 1?'Y ? Yff. .y? 3 - Trr t3 k Wk? rv? Ay. !c - F r.A- 9ear -sag %.v` {m?` y ,3 - t t°., 1 - ? - ?,'?, ?? - ?S- 1•=„„???"? ? ! § `d 3.y9i„ fed f ?y'?? y? 14, x _ s - ? 8 ?+ .dam . x - 7 i ? ? -? ? ?x- ? ? k' - + ,cjr ? `A+•? ????i?,,e,??:3 d ?: ?r-??=Fvr ??l'f -•?ssr'p ?^#OF??`?'Et' ?Y -A%4 ¢-? ?- 3w€???r'??. a ' ? ems. ? r« 1? IK, 3 ?.,! to 3, .+L _ b jam, ••y M,77 773?? 7f F wh` y+ °k _ 1 -? mil? 3 y `'''541 ? ? C7 fi .- . M k _ R A ORDINAMCE NO. 13 Series of 1970 AN ORDINANCE AUTHORIZING TINE BORRO!^!ING OF $50,000 'POP, PUBLIC PURPOSES, AND SETTING FORTH DETAILS RYLATING TITFRETO. WHEREAS, The Board of Trustees of the Town of Vail requires immediate funds to discharge financial obliR_,ations which have been contracted for public purposes in the amount of $50,000., and, WHEREAS, The Officers of the Town of Vail are able to negotiate a loan of $50,000 from the Bank of Vail to meet these obligations and the revenue from the Town of Flail for the immediate future will be sufficient to discharge and re- pay said debt- NOW, THEREFORE, BE IT ORDATNED BY THE BOARD OF TRUSTEES OF TF'E TOWN Or VAIL, COLORADO, '.CHAT: Section 1. Authorization is hereby created to create indebtedness in the amount of $50,000 by borrowing said amount from the Sank of Vail or other lending insti- tutions for a period of at least ninety (90) days but not exceeding one hundred eighty (180) days. The Officers of the Town of Fail are authorized to execute any necessary document to evidence said indebtedness, including, prom-"- isory notes or other instruments which may be required. Section 2. This ordinance shall be irrepealable until the full amount of the indebtedness herein authorized shall be fully repaid. Section 3. The Board of Trustees find that this ordinance is necessary to protect the public health and wel- fare; that this ordinance shall become effective upon its introduction and adoption and shall be published in accord- ance with the laws of the State of Colorado. INTRODUCED, READ AND ORDERED OCTOBER, 1970. ATTEST: r TOWN CLERK PUBLISHED THIS rv MAYOR DAY 0V 4 15 ? rA r ?Ar? R850 The Town of VAIL, Colorado Box 631 • Vail, Colorado • 81657 Telephone 303 475 -5613 October 7, 1970 VAIL BOARD OF TRUSTEES VAIL, COLORADO DEAR BOARD MEMBER: PLEASE BE INFORMED THAT THERE WILL BE A BOARD OF TRUSTEES MEETING AT THE VAIL ELEMENTARY SCHOOL ON MONDAY, OCTOBER 12, 1970, AT 7:30 P.M. YOUR ATTENDANCE WOULD BE MOST APPRECIATED. m't \\ 0, 6 l ANNE HOGAN v TOWN OF VAIL SECRETARY r MINUTFS OF THE JOINT MEETING of VAIL PLANNING COWISTON A11?D (VAIL L09ALLLZQ,99D BFCTREMEAUTHORITY) The meeting of the Vail Planning Commission and the Mail Board of Trustees was held on Monday, October 12, 1970, at 7:40 P.M., at the Vail Elementary School. The following Planning Commissioners were present: Messrs. Clark, Donovan, Slifer, and ?Ilayor Dobson. The following Trustees were present: Messrs. Anderson, Bailey, Donavan, Freeman, Steinberg, White, and Mayor Dobson. Others present were: Messrs. Bernstein, Vail.'s Finance Director, Minger, Vail's Town Manager, and Robinson, Vail's Town Attorney. The meeting was called to order by mayor Dobson. Guest speaker, Harold Milsap of the Soil Conservation Service, presented a short talk on "The Wise Use of All of Our Resources." Fie noted Vail's lack of participation at the Five--Countv Council. Meetin¢s held in Glenwood on the fourth Thursday of each month. At Mr. Mil.sap's suggestion, Mayor Dobson appointed Trustees Dono- van and White to take an active part regarding these meetings. Commissioner Slifer outlined the plat of Vail Village, Ninth Filing, which was put before the Planning Commission for consid- eration of certification. It was moved by Commissioner Donovan, and seconded by Commissioner Clark, to accept the plan as submitted. It was then moved by Trustee Donovan, and seconded by Trustee Freeman to accept said plan as submitted to the Board of Trustees. The Board voted unanimously on the motion. Commissioner Slifer outlined the detailed proposed amendments to the Vail Zoning; Ordinance (reference letters to the Board from R. Nott and R. Slifer). It was suggested that Rodney Slifer's letter should have the wording "less than a-*thirty-dav period" in ARTICLE I - SECTION S. Commissioner Slifer concurred with the additional specification. Because of a fifteen-dav publishing notice date, the amended ordinance will be put before the Board of Trustees on Monday, November. 9, 1970. In consideration of a Retail Fermented Malt Beverage License (3.2 beer only) for K & R Casino, Inc., it was noted that all applicable materials were received and fees were paid. Sergeant Craghead'gave a report on investigation of the applicant, find- ing no discrepancies. One letter of protest, from Pepi Gramshammer, was received by the Board of Trustees against the applicant. Stewart Brown, the applicant's lawyer, presented Exhibit 1 (a four-page petition of approximately one hundred signatures in favor of the application). Leonard S. Ruder was sworn in and testi- fied in favor of the applicant, stating his concern for the lack of entertainment facilities for the ages of between 16 and 21. The Board of Trustees has up to a 30--day period to make a decision, and will notify the applicant of its decision within that time. In consideration of a Hotel.-Restaurant Liquor License for Cokan Enterprises, Inc., it was noted that all applicable materials were received and fees paid, except for the lease. An unsigned copy of the lease was submitted to the Board. Sergeant Craghead gave a report on the investigation of the applicant, finding no dis- crepancies. Three letters of protest, from Lee Shepardson, Pepi. Gramshammer, and P. A. Cramerus were received by the Board of October 12, 1970 Page 2 Trustees against the applicant. Ronald Zall represented Cokan Enterprises, Inc. and presented Exhibit 1 (a five-page petition of approximately one hundred twenty-five signatures in favor of the application). Charles Rosenquist, P.O. Box 666, hail, Colo., was sworn in and testified on behalf of the applicant, stating that the construction company developed the building according to the master plan of George Beardsley, Vail Associates, which desig- nated restaurant space. Robert H. Nott, Real Estate, Vail Associ- ates, was sworn in and testified on the clarification of C. Rosen- quist?s statements, stating that the earliest plan was drawn about the first of 1970 and that there was a "Gentlemen's Agreement" between the lessee and the lessor as to following the schematic plan. Peter Switzer, 225 S. Main, Rockford, Illinois was sworn in and testified, stating that the lease is not contingent in any way on obtaining the Liquor License. Robert C. McClure, P.O. Box 722, Vail, Colo. was sworn in and testified for the applicant (himself), stating his opinion of a definite need in the Town of Vail for more and top quality restaurants. George Ward, P.O. Box 251, Vail, Colo. was sworn in and testified on behalf of the applicant, stating that he felt the reasonable requirement of the Town of Vail had not yet been met with respect to top equality restaurants. Byron D. Brown, P.O. Box 547, Vail, Colo. was sworn in and testified on behalf of the applicant, stating that he too felt that the reasonable restaurant requirements of the Town of Vail had not yet been met. Ron Riley, P.O. Box 355, Vail, Colo. was sworn in and testified against Cokan Enterprises, Inc., stat- ing that he felt Vail is already over-saturated with restaurant/ liquor licenses. Lee Shepardson, 1496 Bellevue, Washington, was sworn in and testified against the applicant, stating a proposal that an in-depth study be made to determine Vail's real need of more restaurant/liquor licenses, and until then a freeze of such grants be enforced. Pepi Gramshammer, P.O. Box 506, Vail, Colo., was sworn in and testified against the applicant, stating his con- cern of over-saturation in Vail of restaurant/liquor licenses and the inequality between the rate of growth and the restaurants in the Town of Vail over the past year. The Board of Trustees has up to a 30-day period to make a decision, and will notify the applicant of its decision within that time. The Financial Reports of July, August, and September, 1970, were read and approved as submitted. Trustee Anderson motioned that the Resolution regarding Amendment No. 3 (Home Rule) to the Colorado State Constitution be adopted. The motion was seconded by Trustee Donovan, and voted unanimously by the Board. ?ir. Robinson, Vail's .Attornev, recommended the Town's vacation of the right of way along I. Nanson's house. It was noted that Fir. Robinson would have an ordinance ready at the next Town Meeting. Trustee Donovan motioned the adoption Of Ordinance No. 13 (Series of 1970), an ordinance authorizing the borrowning of $50,000 for the purpose of supplying a temporary deficiency in the revenue for defraying the current expenses of the Town of Vail, and setting forth details relating thereto. The motion was seconded by Trustee White and voted unanimously by tre Board. After a brief discussion with Mr. D. r?!cCall, a motion was made by Trustee Donovan to adopt the Resolution relating; to 40 PUNTINn in the Vail Valley. The motion was seconded by Trustee Freeman and voted unanimously by the Board. Town A motion to appoint Anne Hogan and Nevin Nelson as Deputy F , Clerks was moved by Trustee Donovan, seconded by Trustee and voted unanimously by the Board. There being no further business, the meeting adjourned at 12:40 A.M. October 13, 1970. r Qc` . . 1'\\ October 15, 1970 The Board of Trustees Town of Vail Vail, Colorado Gentlemen: This is to confirm the position of Vail Associates, Inc. with respect to the Town's proposed floor area ratio re- ductions. According to our understanding you are considering making the following reductions both in the core and at LionsHead. Existing Revised Zoning District F.A.R. F.A.R. Commercial Core 11 1.5 to 1 1.25 to 1 Public Accommodations 1.5 to 1 1 to 1 High Density Multi-Family 1.5 to 1 1 to 1 We are in agreement with and strongly endorse these pro- posed reductions. Out endorsement, however, is condi- tioned on the development of a viable Planned Unit District which would be incorporated into the Zoning ordinance in conjunction with the reduced F.A.R. provisions. In addi- tion we would expect that the reductions would not be made retroactive to include sales made by us prior to the effec- tive date of approval by the Board of Trustees. We consider the major issue in developing a Planned Unit District to be an acceptable formula for determining an F.A.R. bonus. The bonus would be in excess of that estab- lished for existing zoning and would be a function of that portion of the total land area set aside for open space, pedestrian walks, and other common areas benefiting the general public. AREA CODE 303 476-5601 ONE WALL STREET, VAIL, COLORADO 81657 r The Board of Trustees October 15, 1970 Page Two r We are confident that with mutual cooperation a Planned Unit District could be developed which would be beneficial to the Town as well as Vail Associates. Very truly yours, VAIL ASSOCIATES, INC. Robert H. Nott Vice President - Real Estate • N At MINUTES Off' THE MEFTINn Or VATL BOARD OF DIRECTORS (VAIL LOCAL LIQUOR LICtNSING AUTHORITY) 'The meeting of the Vail Board of Trustees was held on Monday, October 26, 1970, at 7:40 P.M. at the Vail Elementary School. The following Trustees were Dresent: Messrs. Anderson, Dailey, Donovan, Freeman, Steinberg, and Mayor Dobson. Others present were: Messrs. Bernstein, Vail's Finance Director, Minger, Vail's Town Manager, and Robinson, 'nail's Town Attorney. The meeting was called to order by Playor Dobson. It was motioned by Trustee Donovan, seconded by Trustee Bailey, and voted unanimously by the Board to accept the Financial Fe- ports of July, August, and September, 1970, as submitted. It was motioned by Trustee Donovan, seconded by Trustee Freeman, and voted unanimously by the Board to appoint Judy LaMantia as new member of the Sign Committee. TIrs. Steinberg;, Chairman of the Sign Committee, indicated that one more 'member was needed but to date had not been determined. The Board discussed the main parking lot procedures and fees for the 1971 winter season. It was proposed to set aside a portion of the main lot on the west end to accommodate one hundred cars. A $75.00 seasonal pass rate was suggested per space. The higher cost will afford a full-time and better quality policing of entrance and exiting of the lot. Applications for parking permits will be accepted only by individual name and car until December 1, 1970. A check must accompany the application. If more than one hundred applications are received, spaces will be issued by lottery. It was noted that no priorities will be given to Town employees or businesses. Hardship cases, however, will be taken into con- sideration. In consideration of a partial vacation of a right-of-wav on Horn- silver Circle of Mr. Hanson's house, and upon reading and under- standing Ordinance No. 14 (Series 1970) An Ordinance Vacating, a Portion of Hornsilver Circle Within the Town of Vail and Setting Forth Details in Relation Thereto, the Board voted unanimously to approve the Ordinance as presented. In consideration of a Retail Fermented malt Beverage License (3.2 beer only) for K & R Casino, Inc., the Board voted unanimously to grant said license. In consideration of a Hotel-Restaurant Liquor License for Cokan Enterprises, Inc., the Board voted unanimously to grant said license. Mayor Dobson stated a policy decision recently made by the Local Liquor Licensing Authority. The Authority is not in a position to deny the entertaining of any application. It proposes, however, to conduct an in-depth study as to the needs of the Town of Vail regarding three-way liquor licenses. The exact time is undeter- mined, but four to six months was sited. For the moment, the Authority will entertain such applications but the Board will not favorably act on the applications until- the study has been completed. In consideration of a Retail Liquor Store License for Crowley-- LionsHead, it was noted that all applicable materials were re- ceived and fees were paid. There were no letters of protest re- ceived by the Board. Stewart Brown, the applicant's attorney, sited a Supreme Court Case of November 30, 1970, where a similar license was granted on the basis of convenience to the needs of the neighborhood. Charles R. Crowley, P.O. box 455, Vail, Colorado, Manager of A & D Enterprises, was sworn in and testified on his own behalf, presenting the following exhibits as indication of a reasonable need of the area in light of already-existing, under construction, and proposed lodge and condominium rooms. -Exhibit A, mailed-in petitions and Exhibit B, hand-circulated petitions--both totalling approximately three hundred signatures. - Exhibit C, an informal study of new businesses being survey- ed in the area. Fxhibit D, a study done by George Beardsley, consultant to Vail. Associates, Inc. - Exhibit E, a master plan map of developed businesses by George Beardsley. - Exhibit F, a study made by Mr. Crowley on residences of Vail LionsHead and the area to the west of same. - Exhibit G, letters written to Mr. Crowley from people living to the west of Town indicating the convenience for these people to have a liquor outlet in this proposed location. r?r. Brown motioned that the Board take official notice of the data filed and accept such information on the hearing of Richard M. Evancho on November 10, 1969. The Board of Trustees has up to a 30-day period to make a decision, and will notify the applicant of its decision within that time. There being no further business, the meeting adjourned at 8;40 P.M. October 26, 1970. In consideration of the Retail Liquor Store Licence (Crowley-- LionsHead) application, it was motioned by Trustee Anderson, seconded by Trustee Donovan, and moved by the Board to grant said license. Trustee Bailev abstained from voting. 4 i ?r 6f?'E R8S0 The Town of VAIL, Colorado Box 631 • Vail, Colorado . 81657 Telephone 303 475 -5613 October 15, 1970 0 BOARD OF TRUSTEES TOWN OF VAIL VAIL, COLORADO PLEASE BE INFORMED OF A SPECIAL MEETING OF THE TOWN OF VAIL BOARD OF TRUSTEES ON MONDAY, OCTOBER 26, 1970, AT 3:00 P.M., IN THE TOWN OFFICE TO DISCUSS THE ISSUANCE OF LIQUOR LICENSES. TERRELL J. MINGER, TOWN MANAGER / ah '??5A7? ?4 1?5' R8S0 The Town of VAIL, Colorado Box 631 < Vail, Colorado o 81657 Telephone 303 475 -5613 October 19, 1970 U BOARD OF TRUSTEES TOWN OF VAIL VAIL, COLORADO PLEASE BE INFORMED OF THE REGULAR MEETING OF THE TOWN OF VAIL BOARD OF TRUSTEES ON MONDAY, OCTOBER 26, 1970, AT 7:30 P.M., IN THE VAIL ELEMENTARY SCHOOL. TERRELL J. MINDER, TOWN MANAGER /ah IN Y • VAIL GENERAL IMPROVEMENT DISTRICT. TREASURER'S REPORT • J Jizl.y 31, 1970 a'inancial S` 4t-ow-*nt Balance in Firs -Wati.ojal. Rank of Denver as of 6/30/70 $8,5, 2.57 12eceipts duriniz July Property Taxes 94.73 8,657.30 Disbursements during Julv Debt Service 2,098.78 Balance in First National. Bank of Denver as of 7/31/70 $6,558.52 TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT July 31, 1970 Financial Statement Balance in Bank of Vail as of 6/30/70 Transfer of Cash from General Fund Payroll Distribution - July Administration and Finance Information Booth Street Maintenance Building Inspection Police Department Parks and Grounds Mtnce. Recreation District - Golf Recreation District -- Tennis Day Camp Water District Sanitation District Fire District Clubhouse - Drainage Problem Due from Bogor Construction Co. $ (551.17) 24,000.00 $23,448.83 $ 45468.97 $ 3,649.35 79.39 19.65 1,242.94 49250.31 969.40 969.40 65438.52 6,626.70 749.59 15,263.89 8,158.53 72600.02 618.61 715.79 1,292.84 1,454.10 1,589.77 1,436.68 11867.45 2,089.46 943.20 943.20 1,402.85 243.14 108.99 $31,370.68 Less: Payroll Taxes Payable and Other Deductions ,^;ctual Cash Outlay !?aiance in Bank of Vail as of 7/31/70 $ 8,188.66 $23,182.02 $ 266.81 Respectfully submitted, Terrell J. Mtinger Town Man er 6 • POLICE PENSION FUND TREASURER'S REPORT July 31, 1970 Financial Statement Balance in Sank of Vail as of 6/30/70 Receipts during June Contribution - Employees Contribution - Town of Vail Contribution - State of Colorado Interest Earned - 2nd Quarter 1970 Balance in Bank of Vail - 7/31/70 $ 213.53 213.53 2,735.53 179.17 $ 15,154.60 3,401.76 $ 18,556.36 Respectfully submitted, Terrell J Minger Town Man ger • 11 TOWN OF VAIL - WORKING CAPITAL FUND TREASURER'S REPORT July 31, 1970 Financial Statement Balance in Bank of Vail as of 6/30/70 Rca, a pts. during July Billings for Services Advance from Town General Fund Disbursements during July Cost of Gasoline Maintenance and Repair Capital Outlay - 5 Vehicles Other Balance in Bank of Vail. - 7/31/70 $2,074.59 1,700.00 $ 316.04 11.15 8,120.73 3.00 Respectfully submitted, Terrell J Manger Town Manager $4,855.90 3,774.59 $8,630.49 $8,450.92 $ 179.57 CK. N0. ].050 ?0!-1 '{ U53 TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF JULY, 1970 DATE PAYEE 7/7 Continental Oil Co. 7/7 Burt Chevrolet 7/20 Burt Chevrolet 717 Jacobs Equipment 7/211 Bank of Vail DESCRIPTION Fuel Two Vehicles Three Vehicles Cat Bank Charge Total Respectfully submitted, 141. Terrell J. finger Town Mana r 0 AMOUNT $ 316.04 2,333.18 5,287.55 7.1.15 3.00 $8,450.92 • • ?JJ ?J u Qaacaa-t cnva ooOmer)E- CaL- uo ?nmoI --•CDC)a)C:D Oa)?r7CD NC7r--I C) c) Ca LA r- a Cf 1 1") m (7) m o o (7) GO Lo N (C7 CD ts) a) 4 C7 c) to a CD L`? m a o . . . . . . . . . . . . . . . . . . . . C:) co zt' cn ? r q ? -- ? ..t 00 Lo 1• co "") rt) ;:J- r+ U) r•-I Lf) I' Lo Co N C7 a) to to rri to CD r--I to m N C:) -t rE N-I- N H E- l.C) N -- N M N L N E- a) C) H N r-I m m N N m CQ LO N n O N N r-i al • r'I US ?+ Q) W •r-I ^ A h0 !? U au •ri u ( x F r > • r-I H rd r-I W P. 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H H r-I H H H H H ri mmmco mmmcnco(r,mcnCnCoco (mmc»mmmmto (Y) e V r^I W ar {!} TOWN OF VAIN, GENERAL FUND TREASURER'S REPORT is August 31, 1970 Financial Statement Balance in Bank of Vail Regular Account as of 7/31/70 $ 640.45 Receipts during August Sales'Taxes $ 391.03 Court Fines and Fees 482.50 Highway Users Tax 230.89 Building Inspection Fees 3,156.50 Reimbursements 693®06 Liability Accounts (Deposits) 19000.00 Miscellaneous Revenue 133.50 Street Repair Fees 460.27 Franchise Taxes 744.94 Day Camp 391.00 Property Taxes 199400.66 Management Fees 605000.00 Dog Licences 66000 $ 67,749.69 $ 68,390.14 Disbursements during August .Board of Trustees 19174.06 ' Police Magistrate 150.00 Administration 1,288.14, Planning 236.63 Police Department 1,437.76 Street Maintenance 35100.29 Street Lighting 157.28 Building Inspection 125.23 Fire Protection District 576.28 Public Transportation 88.32 Recreation District - Golf 35983.44 Recreation District - Tennis 70.46 Water District 1,182.67 Ssnitation District 19273.42 • Liability Accounts Parks and Grounds Mtnce. 5,386.62 245.60 Parking Lot Paving 3,800000 Landscaping 75.00 Day Camp 320.39 Contribution to Payroll Account 22,000.00 Reimbursable Expenses 18,867.03 (Building Auth., Recreation Dist.) Fund Balance (1969 Electric Study) 3,968.72 Bus Depot 2;000.00 $ 719512.34 Balance in Bank of Vail as of 8/31/70 .$ (3,122.20) Respectfully submitted, Terrell . Minger Town Ma ager . 0 VAIL GENERAL, IMPROVEMENT DISTRICT TREASURER'S REPORT August 31, 1970 Financial Statement Balance in First National Bank of Denver $6,558.52 as of 7/31/70 Receipts during August Property Taxes 1,046.27 7,604.79 Disbursements during August - 0 - Balance in First National Bank of Denver as of 8/31/70 $7,604.79 0 VAIL MUNICIPAL BUILDING AUTHORITY i TREASURER'S CASH REPORT August 31, 1970 Financial Statement Balance in Bank of Vail as of 7/31/70 $ 636.39 Receipts during August Loan - Town of Vail 91000.00 $9,636.39 Disbursements during, August Insurance Title Fees Architects Fees Balance in Bank of Vail - 8/31/70 $1,037.00 7,344.50 Respectfully submitted,, 7 ,, Terrell J le Town Manager 8,381.50 .$1,25.4.89 • • • CK. NO. 1006 1007 VAIL MUNICIPAL BUILDING AUTHORITY DISBURSEMENTS FOR THE MONTH OF AUGUST, 1970 DATE PAYEE DESCRIPTION 8/12 Colo. West Title Title Insurance Insurance Co. 8/12 Harold Carver Architect Fees Respectfully submitted, Terrell J. anger Town Manager AMOUNT $1,087.00,, 7,344.50 $8, 381.50 TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT August 31, 1970 Financial Statement Balance'in Bank of Vail as of 7/31/70 $ 266.81 Transfer of Cash from Regular Account 22,000.00 $22,266.81 Payroll Distribution-August Administration and Finance $ 3,577.54 Dust Control-Sheika's picnic 43.24 Street Maintenance 2,102.48 Building Inspection 1,233.78 Police Department 6,464.64 Parks and Grounds Mtnce. 1,232.06 Recreation District - Golf 6,042.54 Recreation District - Tennis 692.73 Day Camp 864.60 Water District 1,157.88 Sanitation District 3,728.10 Fire District 943.20 Dog Control 487.06 Bus Depot 295.27 Homestake Circle Storm Sewer 1,062.88 $29,928.00 Less: Payroll Taxes Payable and Other Deductions $ 7,329.17 Actual Cash Outlay $'2'2',5'98 • 83 Balance in Bank of Vail as of 8/31/70 $ (332.02) Respectfull submitted, e ^Ga/ Terrell J Minger Town Manager POLICE PENSION FUND • C TREASURER'S REPORT August 31, 1970 Financial Statement Balance in Bank of Vail as of 7/31/70 Receipts during August Contribution -- Employees $ 208.60 Contribution -- Town of Vail 208.60 Balance in Bank of Vail - 8/31/70 $ 18,556.36 417.20 $ 18,973.56 Respectfully submitted, Terrell J Manger Town Manager 0 • • ^r` .. ; t' i TOWN OF VAIL - WORKING CAPITAL FUND TREASURER'S' REPORT August 31, 1970 Financial Statement Balance in Bank of Vail as of 7/31/70 Receipts during August Gas Tax Refund Disbursements during August Cost of Gasoline Maintenance and Repair Balance in Bank of Vail - 8/31/70 $ 308.26 99.06 Town Manag $ 179.57 Respectfully submitted, . ? /"4 nger 701 Terrell J. 0i 168.84 $ 348.41 $ (58.91) 0 TOWN OF VAIL - WORKING'CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF AUGUST, 1970 CK. NO. DATE PAYEE 1054 8/12 Eagle Auto Parts 1055 8/12 Vail Conoco 1056 8/12 Continental Oil Company DESCRIPTION AMOUNT Parts for Compressor $ 20.99 Tire for Dump.Truck 78.07 Gas and Oil 308.26° $407.32 r? U Respectfully submitted, ?ZAL? { Terrell yeringer Town Mana r -1 ?J o?vol.nocaca?.nninmmcacacac7c??.r??Enca,?cac?cor?o cnmoor?o C:) NC?t-WC)C)WWorlr- m--t CD orncvc14 --r c14 earC)C)LO no r- c0c5cnCp cr 1nc?LnC 14;mCvr:C?CvCoLn-4 c CNC cC4 ;1490 9U; Z;rlmo Ca LaCs(481? Er CD c4 CDC? co rnHNco mcnr-+r-I noNrnco c0(JDH mcvc:) (yr- z ?-I N C) r-l 0) LO a-I n C3] N m ^ 14, o N m +J U) •rl Ea # • -N ? to U •ri (n •rl 4; 0 Q •? A r: +J 04 O CH a) P. O U U A cnA D r-I C) U C A 4-1 CO (L) P< fiU' H •rl U) •r! b- >, • U U) F W O P, U U H to 0, >, w r-I r-I O C 4-e z l4 0 •rl 0) M r-I a) on O •r4 O +-j 4-1 O bJ' o A (1) r-I M fa A In, U b: U) U3 C H 'CJ 'd O P to '0 94 C Ca v. •ri CO +-r H •r-I H C O 0 a, €-, O Q1 a) 0 w ?- A 0) P-lU O C P. (d 94 U) ;? 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C7OonCDCOa Hmr4 Q mmmmmmmmmol > c+mmmcmmC+mm1;;L,,04 TOWN OF VAIL GENERAL FUND , TREASURER'S REPORT September 30, 1970 ' c Financial Statement I Balance in Bank of Vail Regular Account as of 8/31/70 #0,122.207 Receipts during September Sales Taxes $22,952.52 Court Fines and Fees 498.00 Highway Users Tax 289.33 Building Inspection Fees 221.75 Reimbursements 3,540,23 Miscellaneous Revenue 258.60 Street Repair Fees 79.75 Day Camp 71.35 Management Fees 44$00.00 Dog Licenses 24.00 Parking Lot Fees 25.00 $72,460.53 69,338.33 Disbursements during September Board of Trustees 15013.38 Police Magistrate 100.00 Administration 11,704,76 Police Department 1,002.97 Street Maintenance 5,708.71 Street Lighting. 15' 1.68 Building Inspection 86.10 Fire Protection District 287.85 Recreation District-Golf 4,855.28 Recreation District-Tennis 324.46 Water District 11210.99 Sanitation District 1,585.40 Liability Accounts 7,413.25 Parks and Grounds Mtnce. 200.00 Day Camp 93.55 Parking Lot Paving 19,301.00 Contribution to Payroll Account 21,000.00 Reimbursable Expenses 3,198.53 Fund Balance (1967 Audit) 2,150.00 Bus Depot 473.98 $71,861.89 Balance in Bank of Vail as of 9/30/7.0 $ (2,523.56) Respectfully submitted, Terrell J. finger Town Manager s VAIL GENERAL IMPROVEMENT DISTRICT TREASURER'S REPORT,. s • N September 30, 1970 y Financial Statement ..Balance in First National Bank of Denver $ 79604.79 as of 8/31/70 f' Receipts during September Property Taxes, 722.18 1 i 8,326.97 Disbursements during September. Debt Service 71543.70 Balance in First-National-Bank of Denver as of 9/30/70 $ 783.27 TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT September 30, 1970 Financial'Statement Balance in Bank of Vail as of 8/31/70 ,Transfer of Cash from Regular Account Payroll Distribution-September Administration and Finance Street Maintenance - Building Inspection Police Department Parks and Grounds Mtnce. Recreation District-Golf Recreation District-Tennis Water District . Sanitation District Fire District Dog Control. Bus Depot Parking Lot Reimbursable Salaries $ 3,196.74 3,452.08 1,057.53 6,922.61 854.38 5,176.21 681.20 1,382.90 2,019.24 933.60 742.77 5.24 646.49 73.36 27,144.35 • $ (332.02) 21,000.00 20,667.98 Less: Payroll Taxes Payable : and Other Deductions 6,680.18 Actual Cash Outlay. $20,464.17 Balance in Bank of Vail as of 9/3Q./70 $ 203.81 Respectfully submitted, , Terrell J Minger Town Manager ._ SS POLICE PENSION FUND TREASURER'S REPORT September 30, 1970 Financial Statement Balance in Bank of Vail as of 8/31/70 Receipts during September Contribution-Employees ' $193.90 Contribution-Town of Vail .193.90 $18,973.56 Interest Earned 237.15 624.95 Balance in Bank of Vail- $19,598.51 9./30/70 Respectfully submitted, Terrell J. finger Town Manager ------------ - TOWN OF VAIL - WORKING' CAPITAL FUND TREA SURER f 'S' RETORT September 30, 1970 .Financial Statement Balance in Bank of Vail as of 8/31/70 $ (58.91)' Receipts during September Billing for Gas 8 Oil 348.14;. 4 $ 289.23•; i t . Disbursements' 'during 'S'ept'emb'er Bank Service Charge $ 3.00.., Cost of Gasoline 226.92 Maintenance and Repair 85'.'00 314.92 Balance in Bank of Vail,- 9/30/70 $ (25.69) Respectfully submitted,, Terrell J Minger Town Manager TOWN OF VAIL - WORKING"CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF SEPTEMBER, 1970 CK. NO. DATE, PAYEE DESCRIPTION AMOUNT 9/1 Bank of Vail Bank Service Charge $ 3 . ()0 1057 9122 Continental Oil Co. Gas and Oil 31.47• 1058 9/22 Continental 03.1, Co: Gas and Oil 195.,45 ? 1059 9/22. McCoy " Repair of Catepillar 79.00 1060 9/22, Hockett Motor Co. Repair of Dump Truck 6.00• • $314.92. Respectfully submitted, Terrell J Minger Town Manager OD N.-•INO CD aoC)ClCD oow bnoo0Lnaoo 00La Mt%[%- © OD C4W)DCD MO to O' 0004 ODtACD t+)t?. mmo oca'b CCD?v7 MClfmtrM 1% N N r•1 V ) Mtn[- GR m r•i N H. 040M ?OOmt+m --t t)7!`•: CD t- N to to H b C- -' r-. c4 b1^m •' O It M : N-tlt71N OD r-I r-i t7? .{J N N r--I H c 4C4 N P a) C? 4% 4n • A* 6 4J 4J U N U .. 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Z i U O :> Z *t inwr% mCACD rIC4m-ItMLDC+n W O)0HC4mxtww9- am0HC4m?•wO 91- C3 000 000-49-4HHr-iHHrIH H r-iC4NNNNNNNNNMMmmmmm m LD to (D CD cD LD w LD LD Lit w r,D w LD w LO LD 0 LD LD LD LD LA Lp La LO Lp LD [0 (RS t0 O LD LD LO 000) arl Nmzrww -wMCD r-4N M uyL0L?000)Or-iNm tntD tim0 or1 N 0) 0C)CD OaC)o Q 00(DHHr-i r^!r^1 r-ir--Irir4r,iriNNNNNNN NNN MM m M co =t X? -1 A" _r __r xt t -• -r -t -• --t =r __r zt t a, ar M m m M M M m m m C Y) M CV) m m m M m M m c y) co c v) m m m m M m M M m m co m m M 1 o©' cac r orn rd ' Ln 07 P" I 4J rl M ?i i!} -CrY •rl , o? , 0 4-) 4J 'd U) PL (1) 0 A ?P4 H U 44 N 4 rI W I l ? • l 00 S 00 to .0 ? M M 4 , 4 The Town of VAIL, Colorado Box 631 • Vail, Colorado . 81657 Telephone 303 475 -5613 November 4, 1970 BOARD OF TRUSTEES TOWN OF VAIL VAIL, COLORADO Dear Board Member: Per the requests of several Board Members, attached is the disposition of court cases occurring over the past three months. I trust this will satisfy your inquiries. TOWN OF VAIL Terrell J. finger, Town Manager / ah Encl. r COURT COURT DATE WAIVER APPEARANCE VIOLATION FINE G 70 x SPEEDING - 30 MPH IN IV 15 MPH ZONE $20.00 9 AUG 70 x WRONG WAY-ONE WAY STREET 10.00 10AUG 70 x WRONG WAY-ONE WAY STREET 10.00 10 AUG 70 X IMPROPER BACKING FROM PARKED POSITION 5.00 10AUG70 X CARELESS DRIVING 25.00 10 AUG 70 MALICIOUS INJURY TO PROPERTY DISMISSED 10 AUG 70 x MALICIOUS INJURY TO PROPERTY 50.00 10 AUG 70 X DTSOB.EYED STOP SIGN 10.00 17 AUG 70 x INTERFERING W/TRAFFIC 10.00 DEVICES UG 70 x SPEEDING - 55 MPH IN 35 MPH ZONE 10.00 17 AUG 70 X INTERFERING W/TRAFFIC SIGN10.00 24 AUG 70 x WRONG WAY-ONE WAY 10.00 31 AUG 70 x MALICIOUS INJURY TO PROPERTY 25.00 31 AUG 70 x WRONG WAY-ONE WAY 10.00 31 AUG 70 x FOLLOWING TOO CLOSELY 10.00 14 SEP 70 X DRINKING IN THE STREET 15.00 17 SEP 70 x DOG VIOLATION 5.00 21 SEP 70 X WRONG WAY-ONE WAY 10.00 21 SEP 70 X DISOBEYED STOP SIGN 10.00 24 SEP 70 x DOG VIOLATION 5.00 25 SEP 70 x DISTURBING THE PEACE 25.00 Ibs EP 70 x DISOBEYED STOP SIGN 10.00 28 SEP 70 X DISOBEYED STOP SIGN SPEEDING 30.00 28 SEP 70 x DISOBEYED STOP SIGN 10.00 28 SEA' 70 x DOG VIOLATION 5.00 28 SEP 70 x NO PARKING 10.00 28 SEP 70 X CARELESS DRIVING 25.00 05 OCT 70 x "WRONG WAY ONE WAY 10.00 20 OCT 70 X MALICIOUS INJURY TO 5-DAYS PROPERTY JAIL 20 OCT 70 x ASSUALT DISMISSED' I&CT CT 70 x DISTURBING THE PEACE 30.00 70 x LARCENY 30.00+ 1--DAY 20 OCT 70 X DOG VIOLATION 27.00 MINUTrS Off` A SPrCIAL MrFTING of VAIL BOARD OF TRITSTFES (NAIL LOCAL LIQUOR LICENSING AUTFORITY) The special meeting of the Vail Board of Trustees was held on Monday, November 16, 1970, at 7:40 P.M., at the Nail Flementarv School, at which time the Board convened as the Vail Local Li.nuor Licensing Authority. The following: Trustees were present: Messrs. Anderson, Bailey, Donovan, Freeman, Steinberg, White, and Mavor Dobson. Others present were: Messrs. Mi.nger, Vail Town M;,nager, and Robinson, Vail Town Attornev. The meeting was called to order by Mavor) Dobson. In cons ideration,of-a..Beer, ,Mine, and Spirituous Liquor License for the?Corporate..Vail, Inc. d.b.a. The Left Bank Restaurant, it was noted-by Attornev Robiridon that the application, all necessary fees, a copy of the lease, and letters of reference had all been received by the Town. As there was no time to receive an F.?3.2. report, Chief of Police DiMicel.i made no statement. Powever, Attorney Robinson noted that since a license has already been granted for the premises, the applicant's character is the only matter of question. There was no adverse information noted con- cerning the applicant, Kaiser Morcus. Mr. morcus introduced Mr. meyer, who will manage The Left Bank Restaurant. Stewart Brown, representing Mr. Morcus, emphasized the earliest issuance of the license to insure a prompt opening date of the restaurant. The Board waived the 30-day period in which thev have to make a de- cision. Upon a motion made by Trustee Donovan and seconded by Trustee Bailey, the Board voted unanimously to grant a Beer, Wane, and Spirituous Liquor License to The Corporate Vail, Inc., d.b.a. The Left Bank Restaurant. There being: no further business, the meeting adjourned at 8:20 P.M 'November 16, 1970. Secretary ??` NR RO ?? d 1?4ti RCS The Town of VAIL, Colorado Box 631 • Vail, Colorado • 81657 Telephone 303 476 - 5,613 November 13, 1970 BOARD OF TRUSTEES BOARD OF DIRECTORS, PLANNING COMMISSION TOWN OF VAIL VAIL, COLORADO PLEASE BE INFORMED OF A SPECIAL MEETING OF THE TOWN OF VAIL BOARD OF TRUSTEES AND BOARD OF DIRECTORS, PLANNING COMMISSION ON MONDAY, NOVEMBER 16, 1970, AT 7:30 P.M., IN THE VAIL ELEMENTARY SCHOOL, AT WHICH TIME THE BOARD OF TRUSTEES WILL CONVENE AS THE VAIL LOCAL LICENSING AUTHORITY. YOUR ATTENDANCE WILL BE APPRECIAT D. TERRELL O INGER, TOWN MAN R /ah r MINUTES OF THE REGULAR MEETING RF THE VAIL BOARD Or TRUSTEES The regular meeting of the Vail Board of Trustees was held on flonday, November 23, 1970, at 7:40 P.M., at the Vail Elementary School. The following Trustees were present: Messrs. Anderson, Bailey, Donovan, Freeman, Steinberg, White, and Mayor Dobson. Others present were, 114essrs. Minger, Vail Town Manager, and Robinson, Vail Town Attornev. The meeting was called to order by Mavor Dobson. Upon a motion made by Trustee Donovan and seconded by Trustee Bailev, the Board unanimously approved the October Financial. Reports as submitted. 40 Upon a motion made by Trustee Donovan and seconded by Trustee Freeman, the Board unanimously voted the appointment of Brita Sjoman as new member of the Sign Committee. Mr. Minger stated that it appeared as though the Town of Flail would have to wait until Januarv 1, 1972, before going "Rome Rule". This setback is due to a revision of implementing procedures. Mr. f4inger stateri that we should begin our own Around work for "Force Rule''t,?ithin the next courle of months. He also noted a possi- bility of the Town of Mail being a test city for said program un- der the direction of the Colorado T?unieip;- l League. Mr. MinFer pointed out the ten most significant issues of the Colorado Municipal League for the Trustees' perusal.. Mr. Minper stated that he has received prel.im.i_narv architectural approval on the Municipal and Post Office Buildings. Both build- ings will be put out for bid on February 1, 1971. He also stated that the Information Project has been included in one building with a specific entrance and parking facilities. Total modified drawing plans and elevation should be in the Town Office by December 1 or 2, 1970. • Mr. McCall, VRA, strongly urged the Board to send a letter to the Federal. Highway Authoritv of the State of Colorado, the Highway Department, and the Governor outlining the physical dangers and the economic ramifications of the hazardous and unmaintained con- ditions of the Vail Pass area. Mr. McCall stated that a similar letter was in process by the VRA. Mayor Dobson suggested that for. Minger draft such a letter for the Board of Trustees. The Board then convened as the [tail. Local Liquor Licensing Authori tv in consideration of the approval. of the renewal, of the follow- ing liquor licenses: Malt, Vinous, and Spirituous (Hoten and Restaurant) Blue Cow, Vail. Lionsuead Restaurants, Inc., Left Bank Restaurant, Lodge at Vail, The Ore Hous4t, The Nu Cnu, Inc., Gasthof Gramshammer, Inc., La'Finata, Donovan's Copper Bar, Clock Tower Inn, St. "?oritz Tavern Ltd., Lancelot, Inc., Red Lion Inn, Inc., Holiday Tnn, Toph's Downstairs, The Slope, Vail Golf Course Retail Liquor Stores LionsHead Liquor Store, Liquor Store at Vail, The Wine and Lin or Shoe Beer Chili Bowl., The. Keg, Super Foods ,- 11 MAN '.-fir ? . ? ? u . k It was motioned by Trustee Anderson and seconded by Trustee Freeman to table the matter until such time as a positive, written 40 report can be obtained from the Mail. Police Department regardanP the status of any past or existing violations. The Board voted thusly' Trustee Anderson Yes Trustee Bailev TTo Trustee Donovan rTo Trustee Freeman Yes Trustee Steinberg No Trustee White MO The motion was not passed. Having nothing on record of anv liquor violation, it was motioned by Trustee Steinberg and seconded by Trustee Raney to approve the renewal of the aforementioned licenses for the year, 1971. The Board so moved with one "ND" vote from Trustee Anderson. Mavor Dobson sug7ested that Messrs. ?ginger and Robinson immediately request a report from the Vail Police De- Dartment on any licuor license violations. In consideration of a change of week day for the regular Board of Trustee Meetings, the matter was tabled until the Board's next regular meeting. Mr. Minger presented a Pay Suy?vev for the Trustees' perusal. There being no further business, the meeting adjourned at 8;15 P.M., November 23, 1970. Secre:?arv r f • n u ?J • t 11 0 Street Lighting 1.,522.54... D,,, '1 r7? w,rr Tr?nr?o??'i nn -aui _ 7f1 ... .' TOWN OF VAIL GENERAL FUND TREASURER 'S REPORT October 31, 1970 Financial Statement Balance in Bank of Vail Regular Account as-of 9/30/70 $(2sS23.56?,'. ; Receipts durinz October Property taxes # 5,283.43 Sales Taxes 17,633.91 Court Fines and Fees 664.00, Highway Users Tax 277.72 Building Inspection Fees 132.00 Reimbursements ..2098.98 Miscellaneous Revenue 169.40 ; Street Repair Fees 755.25 Day Camp 107.00. Management Fees 29000.00 Dog Licenses 14.00 Liquor Hearing Fees 300,00 Franchise Taxes' 1,291.36 Loan-Colo. Nat'l. Bank-5h% 50,000.00 ` Rental Income-Cont. Trailways '.' 350.00 81,877.05 79,353.49 Disbursements during October Board of Trustees 813.68 Police Magistrate 105.00 Administration 8 Finance 2,058.03 I Police Department - 1,630.45 , Street Maintenance 6 Paving:..; 129824.38 :; C7 • • October 312 1970 Financial Statement Balance-in Bank of Vail as of :9/31/70 $ 203.81 Transfer of Cash from Regular Account 18,500.00 Void two checks 23.38'.. 18,827.19 Payroll. Distribution-October . Administration and Finance- $ 49165.00'. Street Maintenance 32552.13 T Building Inspection 969.40 Police Department 65,714.53 Parks 6 Grounds Mtnce. 524.00 ..Recreation District-Golf ` 3,467.23 ..: Recreation District-Pro Shop ' 99.56..:: Water District 11100.20', :?:; Sanitation District 19834.42,: Fire District 900.00 Ice Skating 25.99 " POLICE PENSION FUND TREASURER'S REPORT October 31, 1970 Financial Statement Balance in Bank of Vail as of 9/30/70 Receipts during October $19,598.51 Contribution-Employees $ 207.80 Contribution-Town of Vail 207.80 415.60 'Balance in. Bank of Vail $20,014.11 'N Respectfully:,submitted, Terrell J. ger Town Manage • TOWN OF VAIL - WORKING CAPITAL FUND TREASURER'S REPORT October 31, 1970 Financial Statement Balance in Bank of Vail as of 9/30/70 Receipts during October Billing for Gas, and Oil $ 310.64 Billing for Equipment Rental 4$185.00 Due to Other Districts 15.00 Disbursements during October Bank Service Charge 3.00 Cost of Gasoline 261.16::. Maintenance and Repair 25.68?.' 4 Tool Boxes for New Pickup Trucks 494.5.1" Re-Payment to Town of Vail General Fund (short-term advance). 1,700.00 Balance in Bank of Vail - 10/31/70 Respectfully submitted, '00'0 Terrell J. nger Town Manager. $ (25.69) 4,510.64 4,484.95 2,484.35 $2,000.60 ?n r TOWN OF VAIL - WORKING CAPITAL FUND DISBURSEMENTS DURING THE MONTH OF' OCTOBER, 1970, CK. N0. DATE PAYEE DESCRIPTION AMOUNT -- 10/l Bank of Vail Bank Service Charge $ 3.00 1061 10/26 Jacobs Equipment Co, 4 Tool Boxes 494.51. 1062 10/26 McCoy Co. Repair-Loader 25.68- 1063 10/26 Continental Oil Co. Gas 206,51 1064 10/26. Continental Oil Co. Gas 30.33 1065 10/26 Continental Oil Co. Gas 24.32 $784.35 Respectfully submitted, Terrell J finger Town Mana r , • o_'InC) mLo COHLO C1co u) oc wmr-Qm -t Lo caw ao(.OOONOo n-t C,4 (D LnWC]tr)M nC7N OO rIHOWLO Nn!-- mmr-I"nOCO Ca Lo • • • • • • • • • ?c4mc??Lo canLO • • • a) Lnln • • • 1 • • • • • c0 mcaomN l.rsLn m • • f P R. ? • H N rnr•Irn©rnCo tl? N N © 00 C3 .r N ri Cn V- OD m U_? OD rl -d' r-i H r--I OD m cD z N r- n n N to n o O r-I r-i _ •U- +r bi) A ? ? Q) W Q) x (1) 4J 0 O 0) 0 0 ? O X •r-I • i•-r +-, A •r-+ N m rd 044 ? 3 U (L) O. EO Ql H P +' +' Q) Pa _P f+ U 4-1 •ri •,? 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UE40 P4 WCOWP-, E-+m WH W ?w C:) riNm 2-(O (O m nODODmoH(N m=I'LOwr- mmCD C) H" (n W 1O rr) (,O (O (O Lc) rn rn rn U) (D co (n to (0 cn (.D x? r-nnn nt- n nnnnnnnnnnnnnncnt- nnnn n U z zl- w r4 xW Um 1nto nOO rno r-1 c?mm (O(Ot-oorn©r-ac-4 m-i-(.nto n Oomo rf :::) X mmmm m- _± =? =I- .tzt =I, =V :t LO (nLo Lr)LO LO LO LO LOr,O(.0 (O O u) en (n (O 1.O Un 1n LO rn U,) rn rn r) rO Ln LO LO rn Ln Ln (O (O LO LO uO U) en an 9Z mmmm mm m mmmmmmmCO mM(MmmmmM (n mm-M m- It n t!') ^ m n d!} { a? H O Ea ??,E?R Rp?,C A-0 ti r6r?B R?S?4 The Town of VAIL, Colorado Box 631 • Vail, Colorado • 81657 Telephone 303 475 -5613 November 19, 1970 BOARD OF TRUSTEES TOWN OF VAIL PLEASE BE INFORMED OF TWO MEETINGS OF THE VAIL BOARD OF TRUSTEES ON MONDAY, NOVEMBER 23, 1970. THE FIRST MEETING WILL BE A SPECIAL MEETING TO BE HELD AT 1:00 P.M. IN THE TOWN OFFICE. THE SECOND IS THE REGULAR TOWN MEETING TO BE HELD AT 7:30 P.M. AT THE VAIL ELEMENTARY SCHOOL. YOUR ATTENDANCE WILL BE APPREICATED. r TERRELL J. INGER, TOWN MANAGER TM/ah • MTNljT7S OR TFF PFr[TI,AR rTFTTMP or TT'j7 BOARD Off" TPitSTEFc The re7ular meet5n£r, of the Board of 'T`rustees of the. Town of ITai l ,,,as held, nersuant to call and notice, at the hour of 7-30 P . r4. 5 on 11"ondav, December 14, 1970, at the Vail El.ementarv School.. The fol.lowi.n7 'trustees ., consti.tuti.ng a quorum., were present: Richard Bai lev Mactor '.)obson John nonov7n Clayton Freeman Dr. T. Steinberg Oerrv White Others present were: ?'essrs. Stan Pernstein, 'finance Oi:rector, Terrv ?.4xnf.ypr Tot,7n Tanager, and Larrv Pob,1_nson ; Town Attornev. r"avor Dobson called the meet,.ng to order, "r. "inper hi nhli rrhted the ,)ronosed 1971 Budpet for the Tom of ?'a.il. We noted that the total mi.l.l levv of the. 'T'oT,7n had not been raised and that the sales tax i_s still the ToT,%Tn's ma.Aor source of r.--venue. Mr. ",IcCall , WI?A, made a strons7 appeal_ that the Vall Board of Trustees re-consider its a.l.readv su77ested program of earmarkin7 $5,000 for tine Board of Directors. ^"r. Pohi..nson noted that i.t ",7a,s 1eF-al for th:e TotL7n to aopronr. i.ate more monies towards 'IRA's advertis7.nF and Promotion., but i.t T-Tas the consensus of the °"3\lor and the Board of Trustees that said suggested appropria-- ti.on was not of h gh enouah nrionty to TJarrant further e_y..pendi-. ture of the Town funds. ?s one percent raise of local. sales tax was suFgested as an additi_onal source of revenue for t'-).e I R.A . The Trustees discussed the proposed budget for the fiscal vear, cor,m.encinr? Januarv 1, 1971. The meeti_.nr, was open to the nubli-c and various c=.ti_7ens , including nal.e TIcCall, Jean C'rowl,e.v, , and '?obert Parker, made torments and recommendations relating to the budget. rollowi.ng a discussion of the nronosed hud7et:. a notion was duly made by Trustee Steinberg and seconded by Trustee rree- man to adopt said budget in accordance with nrdi_nance No. I. The Trustees were then rolled as to T-Nether thev understood the ordinance. The -avor called for a vote on the ordinance. The follwaing Trustees voted i_n favor of the adoption of said ordin- ance, ni.ch.a.rd nai.lev John T)onova.n Clanton Freeman Dr. T. I'te:i nberg (=errv ?Jhi_te T,o votes T,=ere cast in opnositi.on to the adoption. The Trustees then discussed the establishment of tl^e mall levv T?=hi.ch would provide adenuate revenue to meet the expenditures included in the budget adopted for the year 1971. Trustee Dono- van made a Tnotion to establish the mill levv at 4.4 mills as set forth in Ord4.nance "To. 16. The motion t7as duly seconded by Trustee Steinberg. T)e Trustees Cllere polled as to whether or not thev understood the nronosed ordinance, and all indicated in the affirmative. The motion to adopt: Ordinance No. 16 was then nut to a vote and the followi= Trustees voted in favor of the adonti_on of said ordinance: Ric}-,ard Pai_lev John Donovan C'lavton Rreeman Dr. T. Steinberg "-errv White r • "To Trustee voted ill +,! Ai,..P,1"IT,tion of the Ordinance The Board discussed certain dellfi:&i.encies .i.n the,,budpet current vear, 1970 and the need to m41,-6 a supplement to said budget 1-.ocav6o4 of :1171 C)Y'('? G`Cn needs of t'?P_ Town. A motion Sias' dulv make by Dr. Ste' i nbe•rg and seconded by Trustee Raz lev to adopt Ordinance No. 11B to prov;..de for the suDnlemental budget appropriation for tl?e To*an for the vea.r, 1970. The Trustees Tiar.e polled as to C,Thether or not tbev' understood sai..d nrdi.nance No. Is, and all. i.ndi.cated i.n the affirmative. The ^Aavor called for a vote on sazd motion and the followinq Trustees voted in favor of -the adoption of s 3' d ordinance: Richard '3ai legit John Donovan Clayton rreema.n Dr. T. Steinberp- Cerrv sdhi.te ?o Trustee voted _,n opposition to the adoption of said ordinance. Mr. q•. Olson gave a report on the status of the "uni_CiDal Puilding Complex plans-. "?r. Olson outlined the follow4 nw cha.n!zes ' 1) two major buildings, instead of four, 2) simplified structure of complex, 3) r. evise r1 heat:i_n?r svstem., u) rev;.sect cab; net work, 5) construction of cinder block, instead of slump rock. E the 4,Iest "'eadow- Drive dead end to I:outh Frontage Road should be A5 the IMA. :i:nf=% ati..on Booth L,7-111 he located in this corn_nlex, "Trustee r?hite recuested from Dale "IcCall a firmed-.u-o schedule of manned hours at the 117RA booth. t?-oon a motion made by Trustee Tionovan and seconded by Trustee r.rh^_te , the Board voted unani..mously to approve the concent on the "unicinal Complex as submitted. Police Chief. pi"li cell wave a detailed report on Wail traff Ic con- trol and related. problems. The Police Chief stated that auesti.on- naires were distributed to businesses in the core area regarding the clos4_Tig of Fore Creek Drive and Pri.dge gtreet to non-commercial traffic from approximately 3-30 P.14. to 6!30 P .',' . , seven davs a T?eek. Trustee; White su 7;ested the closi.nff of the core area also ,in the A.M. Police Chief Di"ficeli also noted that on the weelcend of December 19 and 20, 3.970, thiere would he a movinq traffic sur-- vev through the core area. '-fie also sug7ested that an access from opened up for at least the e,Ti_nter season. The Police Chief then noted that as public and private narking areas have not been de- fined, the nol.i.ce have no idea r?7here thev do and do not have juris- diction. A temnorarv road throus_,b. the east end of the mai..n nark- i_ng lot T?7as suf-P'ested. Police Chief Dimiceli then outlined, in detail, the steps taken thus far "ith the Hi rhwav Department in directi.nq and re7ulati.ng traffic west of the intersection of South T~rontage n.oad. rcr. D. Almond, of Vail Associates, Tnc., gave a report on the bus schedule, its stony, and times of opera.ta_on. lire Chief Fran Bush voiced his desire to terminate the issuance of anv and all Burni.nsy Permits, except i.n extreme circumstances, in the Fore Vallev. ""avor Dobson sug7,ested that such action would be most effectively take: by the 1.9th of ?)ecemher. Fire Chief Rush concurred and stated that said action would be taken. in consideration of monies needed for Legal fees by the Colorado rIunici_va.l Lea7ue to fi.,?ht ?,"ountain T3ell`s proposed rate increase, it was motioned by Trustee Steinberg; seconded by Trustee White and voted on unanimously by the Board to appropriate $150.00 for said cause. r"r. R. Parker, Vail Assoc;..aces, Tnc., r_eouested that an effort be rade by t:)e Vail Sign Committee to have all s,.gns within the Town of Vail conform to the sign ordinance. There faas to other business to come before the Board, and r"avor Dobson adiourned the meeting at 9:35 P.M., necemher 14, 1970. MINUTES OF A SPECIAL MEETING BOARD OF DIRECTORS VAIL GENERAL IMPROVEMENT DISTRICT A special meeting of the Board of Directors of the Vail General Improvement District was held at 7:10 p.m., on Monday, December 14, 1970, at the Vail Elementary School.. The following directors, constituting a quorum, were present: Mayor John Dobson C. P. Tod Anderson Richard Bailey John Donovan Clayton Freeman Dr. Thomas Steinberg Gerry White Alsp present were Terrell J. Minger, Town Manager; Lawrence B. Robinson, Town Attorney; and Stanley Bernstein, Director of Finance. The meeting was called to order by Mayor Dobson, Chairman. In consideration of a needed additional budget appropriation for 1970 of $1,00.0.00, it was motioned by Freeman and seconded by White, and the vote was unanimous in approval of said appropriation. There being no further business,.the meeting adjourned at 7:20 p.m. r ! Seca a' i ........... MINUTES Or A SPFCT.AL mprTTNr, nr THE HOARD Or DIRECTORS or VAIL PENFRAL IrIPROVFVMTT DISTPTCT A special meeting of the Board of Directors of the Mail general Improvement :District was held at 9:40 P.M., on Mondav, December 14, 1970, at the Mail Flementarv School.. The following Directors, constituting a quorum were present: Richard Railev John Donovan Clayton Freeman Dr. T. Steinberg Perrv White Mayor Dobson Others present were rlessrs. Stan Bernstein, Finance Director.. Terrv ?,Iinger, Town Manager, and Larrv 'Robinson, Town Attornev. The meeting was called to order by Chairman Dobson. '."he Chairman advised the Board that the purpose of the meeting was to consider the adoption of the budget for the fiscal year, commencing Janu- arv 1, 1971. The Chairman informed the Board members that a notice of public hearing to consider the budget as published in accordance with C.R.S. (1963) 88-1-9, as amended, and that no tax- payer was present for the purpose of objecting to the proposed ensuing; Fiscal year. Unon a motion duly made by Mr. :Donovan and seconded by Mr. T^?hite, the Board voted unanimously to adopt the proposed 1977. Budget for the Pi-strict. In view of the financial need of the District as reflected in the budget adopted for the fiscal year 1971, the Board discussed the establishment of the mill levy that would be adequate and neces- sary to provide sufficient revenues as reflected in the budget. t?non a motion duly made by 'Mr. Donovan and seconded by r"r. Pailev, the Board voted unanimously to establish the mill levy for the District at 1.60 mills. There being no further business, the meeting adjourned at 9:50 P.". Secretary