HomeMy WebLinkAbout2022-11-15 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, November 15, 2022
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by
Mayor Langmaid.
Members present:
Staff members present:
1. Citizen Participation
Kim Langmaid, Mayor
Travis Coggin, Mayor Pro Tern
Kevin Foley
Jen Mason
Pete Seibert
Barry Davis
Jonathan Staufer
Russell Forrest, Town Manager
Kathleen Halloran, Deputy Town Manager
Matt Mire, Town Attorney
Stephanie Bibbens, Town Clerk
Penny Wilson, an East Vail resident, thanked the Town for their assistance in completing the
berm in East Vail.
Robyn Smith, a Vail resident, expressed her concern for the lack of participation during Town
Council meetings from the community.
2. Any action as a result of executive session
There was none.
3. Proclamation
3.1 Proclamation No. 9, Series of 2022, Colorado Gives Day
Approve Proclamation No. 9, Series of 2022.
Presenter(s): John Weiss, Executive Director of Small Champions Inc. and Christine Holmberg,
Executive Director of Foresight Ski Guides
Background: Community First Foundation and FirstBank have partnered in an effort to increase
charitable giving in our community through the online giving initiative Colorado Gives Day.
Town Council Meeting Minutes of November 15, 2022 Page 1
Colorado Gives Day in 2021 raised $55 million in a single 24-hour period via online donation
and over $2 million to Eagle County nonprofits via 4,000 individual donations at
eaglecountycoloradogives.org, a website allowing donors to direct their contributions to one or
more of the over 60 local Eagle County charities featured on the site, making it an ideal
resource for facilitating charitable giving to our locally -based nonprofit organization.
Each council member took a turn reading Proclamation No. 9, Series of 2021 into the record.
4. Consent Agenda
4.1 October 4, 2022 TC Meeting Minutes
Foley made a motion to approve; Mason seconded motion passed (7-0).
4.2 October 18, 2022 TC Meeting Minutes
Mason made a motion to approve; Foley seconded motion passed (7-0).
4.3 Resolution No. 52, Series of 2022, A Resolution Approving an Amended Operating
Plan and Budget of the Vail Local Marketing District for its Fiscal Year January 1, 2022
Through December 31, 2022.
Approve, approve with amendments, or deny Resolution No. 52, Series of 2022.
Staufer made a motion to approve, Foley seconded motion passed (7-0).
4.4 Resolution No. 53, Series of 2022, A Resolution Designating Bank Accounts for the
Town of Vail with Russell Forrest, Kathleen Halloran, and Carlie Smith as the Designated
Signers on those Accounts, Permitted by the Charter of the Town, its Ordinances, and
the Statutes of the State of Colorado; and Setting Forth Details in Regard Thereto
Approve, approve with amendments or deny Resolution No. 53, Series of 2022.
Background: The Town has the power to designate banks or financial institutions for funds of
the Town and the Town wishes to designate bank accounts with First Bank of Vail and Alpine
Bank with Russell Forrest, Kathleen Halloran, and Carlie Smith as signers on these accounts.
Davis made a motion to approve; Mason seconded motion passed (7-0).
4.5 Letter Requesting a Meeting to Explore Partnership Opportunities with United States
Postal Service.
Approve Mayor Langmaid to sign letter on behalf of the Vail Town Council.
Background: The United States Postal Service owns and operates facilities which we believe
may have the potential to be redeveloped. Any potential redevelopment opportunity is likely to
not only result in new, state of the art facilities for the Postal Service, but also achieve a shared
objective of providing affordable homes for the Postal Service employees.
Town Council Meeting Minutes of November 15, 2022 Page 2
Coggin made a motion to approve, Staufer seconded motion passed (7-0).
5. Town Manager Report
5.1 Council Matters Status Report
5.2 Inflation and Relief Retention Bonus Update
Forrest updated Council on the difficulties the Town of Vail staff were having with retention and
inflation. He requested Council support the retention bonus proposed by the Human Resources
Department.
Council supported the bonus.
Forrest also notified Council members of a potential mini -retreat for the second Town Council
meeting in January to discuss priorities moving forward.
6. Action Items
6.1 Agreement for Lobbying Services with Squire Patton Boggs, and an
Intergovernmental Agreement with the Town of Avon, and Eagle County.
Approve, approve with amendments, or deny Resolution No. 54, Series of 2022.
Presenter(s): Kathleen Halloran, Deputy Town Manager
Background: The Town of Vail is partnering with the Town of Avon and Eagle County to jointly
share the cost of a federal lobbyist. The federal lobbying services would include monitoring
federal legislation and federal funding opportunities as well as advocate for legislative positions.
The monthly retainer totals $10,000, shared equally among the three partners. High priority
items for the group include housing, wildfire response and mitigation, and multi -modal
transportation.
Halloran explained what the lobbying services entailed and asked for Council feedback.
langmaid stated she would like to see efforts made toward retrofitting buildings.
Foley expressed he would like to keep track of the Tennessee Rail line.
Staufer clamed the lobbyist would be looking for funding opportunities and not actually lobbying
for projects.
Mason requested more information explaining why Minturn and other communities are not a
part of the IGA.
Foley made a motion to approve, Coggin seconded motion passed (7-0).
Town Council Meeting Minutes of November 15, 2022 Page 3
6.2 Contract Award to Cesare, Inc. for Geotechnical Work at Timber Ridge
Direct the Town Manager to enter into a contract, as approve by the Town Attorney, with
Cesare, Inc. up to an amount not to exceed $195,000.
Presenter(s): Greg Hall, Public Works and Transportation Director
Background: The town has initiated redevelopment of the town -owned Timber Ridge
Apartments. In order to further the progression of design plans, better define risks and
associated costs related to the project, geotechnical investigations are required.
Hall stated the topic was an action item because even though the funds were budgeted, there
wasn't an authorization to a speck project.
Hall explained staff wanted to understand what is under the existing Timber Ridge and areas
where there could be expansion. This will also ensure the Town will own the data and the work
can get done in a timely manner.
Coggin made a motion to approve; Foley seconded motion passed (7-0).
6.3 Ordinance No. 20, Series of 2022, First Reading, An Ordinance Amending Sections 7-
12-2, 7-12-6, and 7-12-7 of the Vail town Code Regarding Pedestrian Mall Areas in Town
Approve, approve with amendments, or deny Ordinance 20, Series of 2022 upon first reading.
Presenter(s): Commander Ryan Kenney, Vail Police Department
Background: On August 16, 2022, the Town Council passed revisions to Title 7 of the Vail Town
Code related to pedestrian and vehicular circulation in pedestrian malls in the Town. That
ordinance established a detailed fee calculation for the assessment of loading dock fees. To
promote efficiency and consistency, the Town wishes to remove the detailed fee calculation
from the Vail Town Code and instead place such information in the Town's fee schedule, modify
the definitions and correct an erroneous reference to the Colorado Municipal Court Rules of
Procedure and correct the language allowing High Volume Commercial Carriers into the village.
This exemption will only apply to smaller box trucks and not freight vehicles. Freight will be
diverted into the loading docks.
Kenney explained the amendments would clean up the ordinance language and there were no
major changes to the ordinance.
Foley expressed there had been complaints made regarding issues with access to small
businesses through Checkpoint Charlie and the response from PD had not been helpful to
merchants.
Kenney explained the PD has been meeting with each business regarding their complaints and
had only one open complaint that he was still working on a solution for. All other complaints had
been remedied.
Town Council Meeting Minutes of November 15, 2022 Page 4
Coggin made a motion to approve; Staufer seconded motion passed (7-0).
6.4 Ordinance No. 21, Series of 2022, First Reading, An Ordinance Providing for the Levy
Assessment and Collection of Town Ad Valorem Property Taxes Due for the 2022 Tax
Year and Payable in the 2023 Fiscal Year.
Approve, approve with amendments or deny Ordinance No. 21, Series of 2022 upon first
reading.
Presenter(s): Carlie Smith, Finance Director
Background: Please see attached memo.
Smith explained the ordinance allowed for the collection of the 2023 property taxes based off
2022 evaluations.
Smith stated the 2023 Mill Levy is proposed to increase from 4.69 up to 4.801 and was
projected to generate $5.7 million dollars in revenue for the Town, which would be 6.5% of the
Town's total revenue for 2023.
Coggin clarified that the projections are flat with last year.
Coggin made a motion to approve, Foley seconded motion passed (7-0).
6.5 Ordinance No. 22, Series of 2022, First Reading, Annual Appropriation Ordinance:
Adopting a Budget and Financial Plan and Making Appropriations to Pay the Costs,
Expenses, and Liabilities of the Town of Vail, Colorado for Its Fiscal Year January 1, 2023
through December 31, 2023.
Approve, approve with amendments or deny Ordinance No. 22, Series of 2022 upon first
reading.
Presenter(s): Carie Smith, Finance Director
Background: Please see attached memo.
Smith presented the first reading of Ordinance No. 22, Series of 2022 with the Council
reminding them they had seen a draft of the budget during the November 1 meeting.
Smith explained the revenues were budgeted conservatively and expenditures had been
carefully reviewed to ensure they supported the community and Council's priorities.
Mason stated she appreciated how conservative the numbers were for the upcoming year's
budget.
Smith also explained that if the Town were to go into a recession, there was a recession plan
that staff could look to for guidance to adjust those numbers further.
Town Council Meeting Minutes of November 15, 2022 Page 5
Smith reviewed the changes per their direction at that November 1 meeting.
Exoenditures
General Fund:
➢ Contribution of $100K towards ECO Trails designated for Minturn Spur Section
➢ $50K for annual CharegPoint expenditures
➢ Council voted to re-evaluate Vail Religious Foundations additional request after
first quarter
➢ Reclass $52K from Capital Projects Fund to General Fund for Synexis costs
• Capital Projects Fund:
➢ $40K placeholder for installation of electric vehicle stations to meet increase in
demand
■ Staff will pursue grant opportunities for equipment and installation costs
• Residences at Main Vail Placeholders:
➢ Revenue: $773.8K
➢ Transfer of $825K from Capital Projects Fund:
■ Interest payment of $415K (due June 30, 2023)
■ Initial operating costs
➢ Expenditures: $1.6M
■ Debt services: $1.2M
■ Operations: $362K
Smith explained staff would be back in December for policy discussions for Residences at Main
Vail which would include rental rates, property management and loan payback to the Capital
Projects Fund.
Smith presented a high-level summary of the Town's funds which included revenue,
expenditures, and a view of the ending fund balances.
Smith explained the Town took on debt to fund the Public Works Shop and Residences at Main
Vail Projects. The total in debt service payments would be $2.4M in 2023 with a total
outstanding debt at the end of 2022 of $40.4M.
Smith stated at the end of 2023, the Town was projected to have $79.5M available in reserves,
which was a healthy fund balance, but there were large capital projects coming up.
Coggin requested an additional $15K toward the E-Bike Rebate program with the understanding
that if someone lived in Vail and purchased a bike in Vail, they would receive a $250.00 rebate
and if someone lived in Vail and purchased a bike in Eagle County, they would receive $150.00
rebate.
Coggin explained he would not support the current proposed budget based off the uncertainty
with the East Vail parcel, uncertain economic indicators and disagreed with the timelines for
some of the capital projects.
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Town Council Meeting Minutes of November 15, 2022 Page 6
Langmaid stated even though the projects were included in the budget, Council could decide
not to move forward or moved forward with projects based on economic certainty.
Forrest proposed deferring significant capital expenditures until the end of the first quarter of
2023 and not making any contractual commitments until the Town had a better understanding of
their economic status and asked for a break down of the recession plan.
Smith explained depending on how much staff project revenues to decrease, the Town would
cut their expenditures based on tfta dtfferent levels of the recession plan (minor, major and
above). Smith stated that the Town was at one of the highest levels of the recession plan during
the pandemic.
Davis asked what would t ' ger_the recession plan to take effect.
Smith answered when the sown would see revenues decrease significantly below what was
projected in the current budgdt.
Foley asked for a more detailed understanding of the recession plan during second reading.
Staufer recommended reviewing the 2008 financials for potential impacts and that he is
comfortable with the projected conservative budget for 2023, but also agreed it would be a good
idea to wait until the end of the first quarter for some of the bigger capital projects.
Forrest suggested more information on the recession plan and its impacts on the second
reading as well as a timeline of implementation.
Smith explained the recession plan could be implemented quickly.
Seibert expressed he would want the Town to be ready to spend the InDEED and employee
rental funds should things turn down and potentially get more housing for the money.
Seibert also expressed the need to monitor certain capital projects, specifically the snowmelt
infrastructure, as he sees it as a general maintenance need.
Greg Hall, Public Works and Transportation Director, addressed Council and explained staff
could come back during second reading with additional reductions in projects and also identify
certain projects that would be considered time -sensitive based off of where they were located
and the impact on guests if the projects were not completed during the off season.
Davis supported the additional $15K for the E-Bike rebate program.
Four Council members raised their hand in support.
Foley made a motion to approve the first reading of the 2023 budget with the addition of the
$15K for the E-Bike Rebate Program; Staufer seconded motion passed (6-1, Coggin opposed).
There being no further business to come before the council, Foley moved to adjourn the
meeting; Staufer seconded motion passed (7-0), meet adjourned at 6:52pm.
Town Council Meeting Minutes of November 15, 2022 Page 7
Attest:
ephaNe Bibbens, own Clerk
Respectfully Submitted
Ali
Kim Langmai , Majpr
OF
oORAN
Town Council Meeting Minutes of November 15, 2022
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