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HomeMy WebLinkAbout1968-04-17 Town Council MinutesVAIL GENERAL IMPROVEMENT DISTRICT MINUTES OF TB E MEETING HELD APRIL 17, 1968 The Meeting was called to order by Chairman Joseph Langmaid at 7:40 p.m. on April 17, 1968, in the Vail Clinic Building, second floor. ROLL CALL found the following members present: Trustee Joseph Langmaid Trustee John Donovan Trustee C. E. Kindel Trustee T. Steinberg Trustee Richard Bailey Absent: Mayor John Dobson Trustee Peter Seibert Also present were Rev. Livingston and Virginia Crowley. I. A. Convene as Vail General Improvement District to consider Resolution issuing remaining $45, 000.00 in bonds for paving purposes. Blake Lynch reported on the program as follows: 1. Cost of materials would be $30, 000.00 for five miles. Grading, fill and manhole costs all an extra $10, 000.00. Any amount remaining left over could be used for street improvements, etc. There is about a $5, 000.00 contingency. We are getting all this at a very reduced cost. 2. Forest and Beaver Dam Roads will be paved their full width. Private pavers in Vail at that time will be encouraged to also participate in street improvements on these two roads in working on them around private areas: 3. Trustee Bailey asked if there would be any more work on drainage before paving. Blake Lynch said the entire situation would be re-evaluated before beginning. The crown on the roads should help the drainage problem. 4. The bonds must be reviewed before we can really decide what can be paved. 5. Blake Lynch pointed out that the worst situation now exists on Gore Creek Drive. There are other places in poor condition also, but this is the worst. He felt that because the Town was getting this paving service at such a reasonable cost, we should go ahead with our major paving plans now. Ed Vail General Improvement District Page #2 Minutes of the Meeting held April 17, 1968 6. Trustee Donovan asked what qualifications the Eagle,County contractors assigned the job have. They did the airport and streets of Eagle and it was agreed they were quite capable. 7. The reason Gore Creek Road didn't hold up was mainly because the drainage was very poor. Trustee Donovan suggested we get the original construction group who did the roads to at least fill in the holes at their expense. B. Debt Service Schedule - 2 Mill Levy In the near future, we can maintain at 2.0 levy. If we carry forward about $2, 000. 00, we should balance it off. This was • approved. 1. Blake Lynch brought up the matter of bid requirement on the sale of the bonds. We need to set a date to open at 2:00 o'clock. It was voted that Monday, June 3, 1968, at 2:00 o'clock, would be the date and time set, and the bid would be awarded that night. The bonds will be callable at 10 years. First National Bank of Denver will be the paying agent. 2. Special session at the school. Blake Lynch read the Resolution authorizing the sale of $45, 000.00 in bonds. The Notice of Bid will be published on May 2 and 9. Trustee Kindel moved that the Resolution be adopted and Trustee Donovan seconded it. It was passed and approved. Money will be needed about June 3. We will get the bond money about July 1. In the interim, the Bank will loan us money on a short-term basis if we pass a resolution agreeing to sell the bonds at less than six percent. Trustee Conovan moved adoption of the following Resolution: "BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE VAIL GENERAL IMPROVEMENT DISTRICT that: Said Board of Directors intends to award the sale of $45, 000.00 in bonds to the lowest bidder on June 3rd, provided said bid has an effective interest rate of less than six percent, y Vail General Improvement District Page #3 Minutes of the Meeting held April 17, 1968 . "BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE VAIL GENERAL ' IMPROVEMENT DISTRICT that the Town Coordinator is hereby authorized to borrow funds for street paving purposes in anticipation of bond sale receipts said short --term borrowing authority not to exceed $10, 000.00. " The Resolutions were seconded. and passed unanimously by the Board. II. Re -convened as Board of Trustees Meeting 1. Consideration of appropriating $1, 000.00 for landscaping. a. Blake Lynch suggested landscaping the island at the entrance of Vail, the Mill • Creek banks, Willow Road, etc. Vail Associates owns a lot of this land but we did it last year and Blake Lynch felt that we should follow the same policy this year. All this landscaping would begin about the middle of May. b. Blake Lynch wanted to have authority to go ahead then and stated he would consult with the Mayor at the time but wanted permission to go ahead with the work in May. These are not the exact locations but are suggestions for now. Money to be used would be about $1, 000.00. Town and tract property will be landscaped under this suggestion. Trustee Donovan moved that we approve this Motion and. it was seconded by Trustee Bailey and. passed. 2. Consideration of street lighting program. a. The Administration presented a proposal to install 50 street lights in accordance with the memorandum submitted, with the exception that Holy Cross Electric Association would purchase the lights and we would lease them. Blake Lynch would like to have this work done between May 15 and June 15. b. The question was raised as to where we should put these lights. Blake Lynch passed around a memorandum proposing the lighting for the Town and showed a map indicating suggested locations. Trustee Steinberg asked about other than steel lamps, but it was • decided the steel would be the most practical and economical. Some would be put in the residential areas, and others in Town. Blake Lynch will go ahead and and order the 50 lights through Holy Cross Electric Association. ti Vail General Improvement District Page #4 Minutes of the Meeting held April 17, 1968 A Motion to proceed in accordance with the provisions set forth in the memorandum was made by Trustee Donovan and was seconded by Trustee Kindel and passed. Trustee Donovan suggested a Committee of Mitch Hoyt and Barbara Parker choose which gas lights will be used. This suggestion was passed unanimously by the Board. 3. Consideration of Ordinance No. :7, vacating a portion of the turn -out adjacent to Lots 7, 8 and 11, Block #6, 7th Filing, on Vail Valley Drive. a. It was agreed that we should vacate. The emergency clause was struck. Trustee Donovan moved for this Motion, and Trustee Steinberg seconded the Motion. It was unanimously approved by the Board. 4. Communications from the Mayor concerning Planning Commission appointment, Police Magistrate appointment. and Finance Committee appointment. a. Trustee Donovan moved that we appoint Trustee Kindel as a trustee member to the Planning Commission. Trustee Bailey seconded the Motion and it was passed. A citizen for the Board members was suggested: Joseph Stauffer or Bud Parks. They will be asked about their interest in joining. b. After some discussion, it was suggested that Bill Brown be appointed as Police Magistrate, Alternate suggestions were Charles Crowley, Cesare Moretti and Deane Knox. • c. Trustees Langmaid and Donovan were appointed to the Finance Committee. 5. Miscellaneous matters from Town Coordinator. a. It was agreed that Forest Road now be made a two-way street again. b. Trustee Kindel mentioned removing traffic signs we have no intention of enforcing, such as the parking signs in front of the row houses. G. Citizen Participation a. Vircjinia Crowley expressed concern over local residents speeding over Gore Creek Drive. Blake Lynch said he would discuss this with the Chief of Police. It was suggested stop signs on Gore Creek stopping traffic at Bridge Street be posed. Also that a 5-mile an hour sign be posted in that area. ti Vail General Improvement District Page #k5 • Minutes of the Meeting held April 17, 1968 b. Virginia Crowley suggested we publish the agenda in the Vail Trail along with the notice on meetings, even if the agenda posted is only partial and posted at the last minute (in Post Office, etc., if not in paper). With no further business to come before the Board, Trustee Kindel made a Motion to adjourn at 9:45 p. m. It was seconded by Trustee Donovan and approved unanimously by the Board. C] 0 r