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HomeMy WebLinkAbout1969-04-14 Town Council MinutesOFFICE COPY DO NOT REMOVE MINUTES OF THE MEETING VAIL BOARD OF TRUSTEES OF THE TOWN OF VAIL APRIL 14, 1969 Mayor Dobson called the Meeting to Order at 9:00 P.M. in the Conference Room at Manor Vail. ROLL CALL: Roll Call found the following Members present: Trustee Bailey . Trustee Steinberg Trustee Donovan Trustee Kaemmer trustee Kindel Mayor Dobson Absent: 'Trustee t,andmaid Also present: F. Blake Lynch 40 1. CONSIDERATION OF MINUTES OF THE PREVIOUS MEETING After reading, the Minutes of February 10, 1969 were passed and approved by the Board. 2. FINANCIAL REPORTS After review by the Board, the following financial reports were unanimously passed and approved by the, Board: Town of Vail - Working Capital Fund Treasurer's Report February 28, 1969 Town of Vail - Payroll Account - Treasurer's Report February 28, 1969 Town of Vail - General Fund - Treasurer's Report February 28, 1969 Town of Vail - Working Capital Fund - Treasurer's Report March 31, 1969 Vouchers Paid - February, 1969 Vouchers Paid - March, 1969 Blake Lynch reviewed the 1969 Operating Budget Revenue and -Expw x4ture Report for the three- months ended March 31, 1969. 3. CONSIDERATION OF, "AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FUNDS BY THE TOWN OF VAIL IN EXCESS OF THE BUDGET FOR THE YEAR 1969, AND DECLARING AND DEFINING AN EMERGENCY FOR SUCH APPROPRIATION. " Blake Lynch discussed the Supplementary Budget Request for 1969. He explained that a revised revenue estimate made it possible to request authorization to expend an additional $35, 000 for the purposes outlined in the report. Terry Minder, Assistant Manager, summarized an analysis of Vail's street cleaning needs. He stated a mobile street sweeper would be needed and that it is a logical municipal function. Mr. Minger also pointed" out that Hans Weibel had just recently agreed to provide the sweeping service on a contractual arrangement for $12.00 per hour. This was based on an estimated schedule of twice a week at five hours per time. A decision as to what course to follow wasr eft -up to the administration, and $2, 000 was allocated for this purpose. PAGE TWO Peter Seibert gave a report concerning the West portion of 5B leading toward the Talisman Lodge and a possible auto bridge at a cost of $15, 000 to Vail Associates. He suggested that the Town might pay for paving the approach road, the lights and stone work on the bridge. Blake Lynch polled the Board as to their understanding of the emergency appropriation ordinance in the following order: Trustee Bailey - yes Trustee Donovan - yes Trustee Kaemmer - yes Trustee Kindel - yes Trustee Steinberg - yes He then polled the Board as to their approval of the emergency appropriation ordinance in the following order: Trustee Bailey - yes Trustee Donovan - yes Trustee Kaemmer - yes Trustee Kindel - yes Trustee Steinberg - yes With this, the Board unanimously approved the ordinance. 4., CONSIDERATION OF ORDINANCE NO. 4, "AN ORDINANCE VACATING A CERTAIN STREET RIGHT-OF-WAY LYING BETWEEN U. S. HIGHWAY NUMBER 6 AND GORE CREEK DRIVE IN THE TOWN OF VAIL, COUNTY OF EAGLE, STATE OF COLORADO: SETTING FORTH DETAILS IN RELATION THERETO: AND, It was explained that the main entrance road was not within the row dedicated to the Town for this purpose. The street row west of the existing road and Crossroads of Vail is seeking to purchase this land from Vail Associates. Vail Associates will dedicate a new 60 foot row to the Town which will include the actual road. In addition, Crossroads of Vail has agreed to relocate the water main from the old row to the new row at their expense. This ordinance vacates the street row. It was moved and seconded that Ordinance No. 4 be passed. Blake Lynch polled the Trustees as to their reading and understanding of Ordinance No. 4 in the order following: Trustee Bailey - abstained Trustee Donovan - yes Trustee Kaemmer - yes Trustee Kindel - abstained Trustee Steinberg - yes Blake Lynch polled the Trustees as to their approval of the ordi.nance: Trustee Bailey - abstained Trustee Donovan - yes Trustee Kindel -abstained Trustee Kaemmer - yes Trustee Steinberg - yes • PAGE THREE 5. CONSIDERATION OF AN ORDINANCE ESTABLISHING COMPREHENSIVE ZONING REGULATIONS FOR THE TOWN OF VAIL The Board decided that there were still important considerations that had yet to .be reviewed by the Board and they hoped to have a final draft just as soon as possible. They desired to have the Final Draft presented. in a knowledgeable and complete form. The Mayor stated this to be a continuation of the Public Hearing for Consideration of the Final Draft of the Zoning Ordinance. 6, PUBLfC HEARING ON CASINO VAIL LIQUOR LICENSE the Meeting was briefly adjourned at 9:45 P.M. in order for the Board to meet as the Local Liquor Licensing Authority. (See separate notes on the subject). 7. MISCELLANEOUS MATTERS - TOWN COORDINATOR Mr. Lynch reported that Deane Knox would like approval to extend the Gallery porch two feet onto Bridge Street. He stated his proposal was very similar to the recent Clock Tower extension. Trustee Bailey asked to see the plans and be informed of exactly what is involved. Mayor Dobson asked Blake Lynch to arrange a meeting with the Board for an on -site discussion. 8. MISCELLANEOUS MATTERS - TOWN ATTORNEY None. 9. MAYOR AND TRUSTEES It was decided there would be a meeting 7:30 P. M. , Monday, April 21, at the Manor Vail Convention Room to continue the Public Hearing on the Zoning Ordinance Final Draft. 10. CITIZEN PARTICIPATION Mr. Peter Seibert asked why the hearing on the Casino Vail liquor license had been held at this late date (the end of the season) and if the Trustees were familiar with the frequency and number of other violations to which they eluded at several times. The Mayor stated the matter had not been brought to their attention until about two weeks prior to the hearing as the last and most critical violations occurred during March and this was as soon as they could hold the hearing, With no further business to come before the Board., the Meeting adjourned at 11:15 P.M. • TO: VAIL BOARD OF TRUSTEES FROM: F. BLAKE LYNCH DATE: April 12, 1939 RE: SUPPLEMENTARY BUDGET REQUESTS An original operating budget for the Town provided for $389, 550 in revenues and expenditures. Since the budget was prepared in September, I have revised our revenue estimate upward by approximately $46, 000 to $434, 905. This includes a $23, 000 increase in sales tax estimates, $3, 500 in revenue from ice skating and panting functions and $15, 355 surplus carry-over from 1938. • Since adopting the budget, we have anticipated sales tax incresss and have already made certain additional expenditure commitments for 1969. These are set forth in Schedule I of this proposed additional budgetary authorization. Schedule II lists those expenditures that I recommend the Board of Trustees authorize to carry out important functions not currently provided for in the budget. Together the two schedules represent an additional budget authorization of $36, 500 for a total projected expenditure level of $426,050. This leaves a revised estimate of $8, 865 in surplus carry-over for 1969. If we continue to develop a favorable revenue picture for 1969, we may wish to add the seventh man to the Police Department sometime this summer, since it will not build in any additional cost for 1970 than is already provided for by Schedule II. Other items not mentioned here that may warrant consideration before the end of 1969 include: an ice planer for the rink; parking lot paving, public transportation and the start of a building fund reserve. SCHEDULE I 1. POLICE - $5, 300 (a) Salary raises and other salary adjustments already authorized by the Board of Trustees Acct. No. Amount 13 $ 330 t4 3,660 15 105 17 905 5 000 (b) Additional cost anticipated for the purchase -of State Patrol Radio Unit - $300.00. • 2. BOARD OF TRUSTEES - $6.000 (VRA Advertising) Expenditure with the Vail Resort Association to ad.vertize the scenic attractions and natural features of Vail. 3. STREET MAINTENANCE - $3.000 Part of cost of hiring additional full-time man (P. Burnett) 4. PARKING LOTS - a1, 700 Expense incurred in operating pay parking lot ,from January through March. Not anticipated in original budget. Offset by equivalent revenue from operation of lot. 5. ICE SKATING - $1.200 The amount spent in excess of the $3, 000 originally budgeted • for this function. TOTAL $CHFPULE I - $17, 200 i SCHEDULE H 0 1. POLICE - $2,100 (a) $1, 360 for seventh man added November 1. This will provide twenty-four hour coverage seven days per week. We will not have this type of blanket coverage until we add the seventh man. (b) $740.00 to provide full-time Police secretary beginning in November. Secretary has been a part-time position so far this year. 2. STREET SWEEPER - WORKING CAPITAL FUND - �M 500 This is a cost estimate. It is not economical to hose down the streets outside the Core area. This is a piece of equipment we should purchase to maintain a clean looking resort area (See attached memo). 3. ICE SKATING - $3, 600 (a) Additional operating costs for November and December of 1969: $21500 (b) Building and Grounds Improvemeats $ 650 (c) Additional lighting and purchase of tapes for music system. 450 $3, 600 (See attached memo) 4. FIRE DEPARTMENT - $4, 000 Additional funds necessary to hire full-time experienced paid chief. The Board. of Directors of the Fire Protection District have already decided this is a necessary addition but the Fire District does not have the funds. 5. PLAYGROUND EQUIPMENT -_CAPITAL OUTLAY - 1500 Purchase of three hose, two belt and one bucket swings, plus two seesaws. Miracle Equipment Company Products. Necessary to provide more activity for younger children at playground. _J • n. PARKING LOTS - $dO0 Operating expense for next November and December. 7. PARKS AND GROUNDS - 11. 000 Additional funds necessary to keep trash pick-up man for the remainder of the year. This function performed on a gradual basis keeps the Village looking clean on a continuing basis. (The Aspen Times commented favorably on this aspect of Vail in a recent editorial). 8. LANDSCAPING - $4.000 It is extremely important that we begin making this type of yearly investment in improving the appearance of Vail. We should spend at least $40, 000 over the next five or six years on landscaping. This year's expenditure would be is devoted toward improving the appearance of the area north of the Covered Bridge, and additional seeding and rock work along streets and streams. TOTAL ZCBZL)ULE II - $19, 300 TOTAL SCHEDULES I AND II - S38. 500 0 - 2 - • L-1 9 TO: F. BLAKE LYNCH FROM: T. 1. MINGER DATE: April 11, 1969 RE: STREET SWEEPERS Per your request, I have conducted an analysis of our street cleaning needs for this summer. The study pointed out the need for a self-propelled three - wheel street sweeper with a two to three cubic yard. capacity, This type of machine would be more than adequate to sweep all five miles of Vail's street at least twice a week. There are four workable alternatives for providing such sweeping services in the Town of Vail. 1. Rental on a monthly basis: Rentals of this type are based on high frequency use and run approximately $700-$800 per month for a five month period. Obviously this is too high a price for our limited seasonal needs. 2. Contractual arrangement with private party: Hans Weibel has expressed interest in buying a used sweeper and contracting the Town's sweeping for about $18.00 per hour. Estimating a minimum sweeping time of five hours per day once or twice a week, the cost to the Town would be $90-$180 per week. Problems I forsee with this approach are: a. The problem of scheduling the contracting agencies needs and times with those of the Town. b. Very little control or supervision on the type and quality of service being provided. C. No assurance of continuity of service for the next few years. 3. Purchase of a new street sweeper: The Town of Vail could purchase a new machine on either a straight cash or 3-4 year lease with option to buy plans. New sweepers will vary in cost, but some average costs would be: Wayne Sweeper $13, 000 Austin -Western $11, 000 Mobil $13, 500 Elgin $12,500 It is my opinion that a new machine would be wasted in terms of our present and foreseeable needs. 4. Purchase of used machines: There is currently a large selection of used street sweepers on the market which could be available in a matter of weeks. 'These include: 1936 Elgin 4 yard $5, 750. 00 1962 Elgin 4 yard 3,750.00 1958 Wayne 4 yard 2,950.00 1958 Austin Western 1,500.00 These units appear to be in good shape and for a few hundred dollars more, could. be purchased with a complete warranty for one year. It would therefore be my recommendation that the Town should consider the purchase of a used sweeper preferably the Austin -Western, which is the smallest and most suitable for our needs. Advantages to the Town include: a. As the Town expands, we will eventually need our own sweeper. b. Street sweeping is a logical municipal function - one over which the Town should. have direct supervision and responsibility. - 2 - • C. The Town currently has the manpower to operate such a machine without additional help. . 0 0 d. A used sweeper represents the lowest total and cumulative cost to the Town, over the next three to five years. e. The Town will gain experience and cost analysis figures regarding sweeping functions, while establishing trade-in potential for a new machine when justified.. - 3 - TO: THE VAIL BOARD OF TRUSTEES FROM: BEN KRUEGER • DATE: April 12, 1969 ICE SKATING IN VAIL - FUTURE An ice skating rink in Vail should be a "must" facility for the total resort concept. The acceptance by all skating enthusiasts agree that it would be a great asset to the community: -- For tourists who only ski occasionally or do not ski at all. A great pastime for a part of the day for those waiting for skiers to finish. -- For the serious skater who would vacation in Vail if first class facilities were available. -- An added something to do in the evenings, especially for families. -- For an organized hockey or broom ball program, Junior and Senior. By far the most popular for Vail children and neighboring towns. A. Tempor ry - without increasing capitol outlay no provisions for shade, and proviling no serious damage has resulted to tennis courts from use during the 38, 69 winter season. Operation at existing location from December 15 to March 1. • B. Temporary - with additional capitol investment, if the tennis courts, were used for at least two more seasons. 1. A more permanent skate building and bench area erected. in the hillside west of the rink (south of present building): a. would provide a safer, easier entrance to the rink; b. need not be moved at the end of the season; • C. could be used for tennis house or storage during the summer; 2. Purchase own tape recorder, skating music, and more extensive loud speakers (less conflice with ski operations at Golden Gate House). 3. Additional flood lights, minimum of 1, 000 watts in each corner, four times present lighting. 4. Investigate possible ice planner purchase, a "must" for first-class ice condition. 5. Improve on hot water situation for spraying ice. 6. Improve on refreshment and warming facilities. Inventory of skates at present should be sufficient for the needs of the next • few years. The Skate Sharpener does an excellent job and will last for years. The snowblower with brush and blade handled the 68, 69 situation very well. For the 69, 70 season, promotional plans for skating should start early. - Have skating included in the physical education program for the Vail school. -- Organize more extensive hockey, broom ball or game sessions (possibly with competition between business, etc. ) -- Promote special skating parties -- Advertise in surrounding town including Denver plus more newspaper radio, poster coverage for greater publicity. -- Hire a top name skater on a part -tune basis, for demonstrations, lessons, etc. - 2 - -- Entice national figures of visit for "specials". C. Permanent - Vail should have in its long-range plans a year -around Olympic or hockey size skating rink, located where it could be the center of attraction. Artificial ice is a must, with shade. A building could be constructed so that either the sides could be opened or not have walls at all. A roof with a part plastic dome affair to let in filtered light would protect the ice plus give the outdoor effect. The area should have facilities for grandstands (both side 300 to 500 people), a rental, skate retail shop, snacks, dressing rooms, lockers, etc. Again, this one adds a popular sport and pastime to an area which has a minimum of off -hour things to do. It would prove popular to the majority of locals plus a great attraction for tourists 12 months of the year. An ideal location for worldwide competition, championship hockey and ice skating shows. "VAIL, SITE OF THE 1973 WORLD FIGURE SKATING CHAMPIONSHIPS" - 3 - TOWN OF VAIL - WORKING CAPITAL FUND TREASURERS REPORT February 28, 1969 Financial Statement Balance in Bank of Vail as of 1/31/69 $ 169.72 Receipts during February Billings for Services $ 770.00 Gas and Oil Sales 189.06 Contribution from General Fund- to be reimbursed at a later time. 1,000.00 1,959.06 _...• $2,128.78 Disbursements during February Lease - Purchase payment on Loader $1,000.00 Lease - Purchase payment on Compressor 272.00 Maintenance and Repair - Loader 4.28 Other 14.91 1,291.19 Balance in Bank of Vail as of 2/28/69 $ 837.69 Respectfully submitted, F. Blake Lynch SEcretary/Treasurer 0 TOWN OF VAIL - PAYROLL ACCOUNT TREASURER'S REPORT February 28, 1969 Financial Statement Balance in Bank of Vail as of 1/31/69 Transfer of Cash from General Fund. Pavroll Distribution - February Administration and Finance $ 2,736.28 Planning 406.10 Street Maintenance 1,262.29 Parking Lots 36d. 80 Police Department 4,446.60 Parks and Grounds Maintenance 155.63 Ice Skating 1,071.57 Fire District 16.77 Water District 431.59 Sanitation District 1,981.75 New Nine 1 04. 80 $12, 979. 18 Payroll Taxes Payable 3.215. 57 Actual Cash Outlay Actual Cash Outlay Balance Less: Bank Charge Balance in Bank of Nail as of 2/28/69 $ 143.20 12,000.00 $12, 143. 20 9,763.61 2,379.59 3.00 2,376.59 Respectfully submitted, F. Blake Lynch Secretary/Treasurer E E 0 -0 TOWN OF VAIL GENERAL FUND TREASURER'S REPORT February 28, 1969 Financial Statement Balance in Bank of Vail Regular Account as of 1/31/69 $6,474.64 Receipts during:February Sales and General Occupation Taxes $28,921,94 Utility Occupation Tax 416.03 Parking Fees 407.75 Ice Skating Revenue 469.34 Court Fines and Fees 709.75 Street Repair Fees 70.86 Highway Users Tax 151.71 Building Inspection Fees 1,702.50 Prbperty Taxes 36.63, Reimbufsemehts 23,20 Miscellaneous Revenue 21.70 Accounts Payable 361.36 33,232.75 39;707.39 Disbursements during February Board of Trustees $ 2,144.34 Police Magistrate 162.00 Administration 1,511.74 Planning 12.00 Police Department 3,186.79 Street Maintenance 110913.87 Parking Lots 49.68 Street Lighting 121.87 Fire Protection District 2,106.90 Recreation District 2,182.27 Water District 1,948.51 Sanitation District 4,864.15 Ice Skating 861.15 Contribution to Working Capital Fund 1,000.00 Liability Accounts 2,586.58 Contribution to Payroll Account 12,000.00 Reimbursable Expenses 384.70 Refunds 3.00 To set-up imprest "petty cash"fund 2.5.00 37,064.55 Balance in Bank of Vail Regular Account as of 2/28/69 $ 2,642.84 Respectifully submitted, F. Blake Lynch SEcretary/Treasurer • TOWN OF VAIL WORKING CAPITAL FUND TREASURER'S REPORT March 31, 1969 Financial Statement Balance in Bank of Vail as of 2/28/69 Receipts during March Billings for Services Gas and Oil Sales Contribution from General Fund - to be reimbursed at a later time. Disbursements during March , Lease - Purchase payment on Loader Lease - Purchase payment on Compressor Purchase of Gasoline and Oil Maintenance and Repair - Loader Other Balance in Bank of Vail as of 3/31/69 $ 837.59 $ 930.00 90.36 2,000.00 3,020.36 $3,857.95 $2,000.00 272.00 454.90 435.02 .98 3,162.90 $ 695.05 Respectfully submitted, F. Blake Lynch Secretary/Treasurer • February, 1969 VOUCHERS PAID VOUCHER NO. WARRANT NO. CHECK NO. PAYEE 030966 2054 2164 Town of Vail - Working Capital Fund 030967 2055 2165 Colorado City Managers Asso. 030968 2056 2166 Bernard Krueger 030969 2057 2167 Void 030970 2058 2168 Vivian Tompkins 000971 2059 2169 Colo. Dept. of Revenue 000972 2060 2170 Town of Vail - Working Capital Fund 000973 2061 2171 State Compensation Insurance fund 000974 2062 2172 Bernard Krueger 000975 2063 2173 Petty Cash 000976 2065 2175 Cramerus, Incorporated 000977 2064 2174 The Talisman Lodge 000978 2066 2247 American Mobile Communication, Inc. 000979 2067 2177 Joe Alperts 000980 2068 2178 Vern H. Bolinder 000981 2069 2179 John Dobson 000982 2070 2180 Richard Bailey 000983 2071 2181 Joseph Langmaid 000984 2072 2182 John Kaemmer 000985 2073 2183 T. I. Steinberg 00OS86 2074 2184 C. E. Kindel 000S87 2075 2185 John Donovan 00OS 88 2076 2186 Francis Brofos 000< 89 2077 2187 Peter Cosgriff 700590 2078 2188 Columbine Floral 3005°91 2079 2189 Continental Oil Co. )00992 2080 2190 Continental Oil Co. )00993 2081 2246 Colorado Hospital Service 300994 2082 2192 Clark Electric 000995 2083 2193 W. Ray Crabb, Inc. 0 0 0 DESCRIPTION AMOUNT Reimbursement 1,000.00 Dues 21.00 Ice Skating Supplies 4.25 Expenses 6. 0o State License for Skating Rink 2.50 Reimbursement 440.00 Employee Insurance 1,798.00 Reimburse FICA overcharge 8.80 Reimbursement 25.00 Refund - Cleanup Deposit 100.00 Refund - Cleanup Deposit 100.00 Re,)airs 12. 50 Supplies 5.95 Re tal 50.00 Mayor 50. 00 Board of Trustees 30.00 Board of Trustees 30.00 Board of Trustees 30.00 Board of Trustees 30.00 Board of Trustees 30.00 Board of Trustees 30.00 Police Magistratao 100.00 Services 315.00 Flowers - Mrs. Romero 10.30 Gas & Oil 179.44 Gas & Oil 98.36 Employee Insurance 565.75 Supplies & Service 9.50 Supplies 135.96 w VCL-CHER NO. WARRANT NO. CHECK NO. PAYEE DESCRIPTION AMOUNT 000996 2084 2194 Curzon Fluid Power Co. Supplies 17.00 000997 2085 2195 Colorado Municipal League Dues 70.00 000998 2086 2196 M. E. Canniff Services 49.60 000999 2087 2197 Capitol Office Supply Co. Office Supplies 90.14 001000 2088 2198 Decals, Inc. Decals - Police 131. 15 0001002 2052 2162 Floyd Holmes Expenses 51.00 001003 2053 2163 Postmaster Postage 99.00 001004 2089 2199 Leo Duran Services 18.00 001005 2090 2200 The Eagle Valley Enterprise Supplies 22.15 001006 2091 2201 Goble, Sampson Associates, Inc. Supplies 230.06 001007 2092 2202 Gas Facilities, Inc, Freight for Lamps 14.80 001008 2093 2203 Gas Facilities, Inc. Utilities 1,304.70 001009 2094 2204 Globe Ticket Co. of California Tickets - Ice Skating 4.66 001010 2095 2205 Gravely Tractor Sales & Service Supplies 6.05 001011 2096 2206 Hoeckel's Supplies 35.65 001012 2097 2207 International As so. of Chiefs of Police Dues 7.50 001013 2098 2208 Intermountain Rubber Supply, Inc. Supplies 21.65 001C14 2099 2209 International Business Machines Payment 24.00 OOIC15 2100 2210 Industrial Materials Co. Supplies 87.10 00106 2101 2211 Holy Cross Electric Utilities 1,137.99 00IC17 2102 2212 Holland Auto Parts Supplies 29.50 00108 2103 2213 Lease Finance, Inc. Lease Payment 14.18 001C19 2104 2214 Mountain States Telephone Utitities 112.87 001020 2105 2215 Mill Creek Court, Inc. Rent 550.00 OO1C21 2106 2216 Mountain Music Supplies - Ice Skating 26.60 001(22 2107 2217 Motorola Radio Sets 1,141.50 001023 2108 2218 Pitney Bowes, Inc. Supplies & Service 25.50 001C24 2109 2219 Lou Romero Supplies 6.00 )01025 2110 2220 Red Lion Inn Advertising 14.43 001026 2111 2221 Vail Drug Supplies 39, 25 )01027 2112 2222 Larry Wood Ass't Fire Chief 50.00 )01028 2113 2223 Steve Ruder Fire Chief 100.00 • 0 is r V )UCHER NO.. WARRANT NO, CHECK NO. PAYEE DESCRIPTION AMOUNT 001029 2114 2224 Pueblo Fire Equipment Co. Supplies 49.94 001030 2115 2225 Rio Grande Motor Way Freight 159.37 001031 2116 2226 Sachs -Lawlor Dog Tags 7.85 001032 2117 2227 S & K Reagents, Inc. Supplies 13.20 D-01033 2118 2228 Thomas I Steinberg Services 7.00 001034 2119 2229 Stonehouse Signs Signs 23.05 0010°5 2120 2230 Superfoods Supplies 4.71 001036 212I 2231 Simplex Time Recorder Co. Supplies 8.03 001037 2122 Z232 U. S. Leasing Lease Payment 31.75 _001028 2123 2233 United States Welding Supplies 13.15 001039 2124 2234 Utility Control Corp. Supplies 157.45 00II0-40 2125 2235 Vail Delicatessen Supplies 23.15 001041 2126 2236 The Vail Trail Engraving 2.54 001.04-2 2127 2237 Vail Village Conoco Gas & Oil 24.70 001043 2128 2238 Vail Water & Sanitation Dist. Utilities 10.79 001044 2129 2239 Weibel's Janitorial Service Service 80.00 0010rs5 2130 2240 Western Slope Linen Supply Co. Supplies 36.25 001046 2131 2241 F. Blake Lynch Expenses 66.43 001047 2132 2242 Patricia Jean Didier Reimbursement 3.00 00104F 2133 2243 University of Colorado City Managers Conference 15.50 .001049 2134 2244 University of Colorado It It it 20.00 001050 2135 2245 Vail Village Inn Skates 210.00 001054 2136 2248 Payroll Account 2/1 - 2/15 1, 000. 00 t,00ifl52 2137 2251 Bank of Vail Federal Inc. Tax. January 1, 970.70 �00I-p53 2138 2252 Tim Black Expenses 19.65 -0 )1054 2139 2253 Floyd Holmes Expenses 21.55 001055 2140 2254 Joe Alpert's Supplies 3.25 031056 2141 2255 Bishop -Perry & Co. ,�Fs'siyc;a�c�:� �,.iaability Policy 2,869.00 0Ji057 2142 2256 CCM Supplies 11:0.00 0011058 2143 2257 Continental Oil Co. Oil & Gas 169.03 001059 2144 2258 Capitol Office Supply Supplies 54.95 • • 0 40 VOUCHER NO. WARRANT NO. CHECK NO. PAYEE DESCRIPTION AMOUNT 001060 2145 2259 A. B. Dick Supplies 13.40 001061 5146 Z260 Engineered Fire Protection Supplies & Services 58.00 001062 2147 2261 Gas Facilities, Inc. Utilities 89.45 001064 2149 ZZ63 Holland Auto Parts Supplies 11.46 001065 Z150 Z264 Industrial Materials Co. Supplies 56.75 001066 2151 2265 Kem Manufacturing Corp. Supplies 88.00 001067 2152 ZZ66 The Lodge at Vail Advertisment 12.00 001068 2153 2267 Lease Finance, Inc. Lease Payment 14.18 001069 Z154 2268 Mountain Music Supplies - Ice Skating 75.20 001=9 2155 2269 National Fire Protection As so. Books 31.02 001071 2156 2270 Larry Robinson Services 333.34 001072 2157 2271 Rio Grande Motor Way, Inc. Freight 48.50 001073 2158 227Z Steamboat Pilot Supplies 2.50 001074 2159 2273 Town of Vail - Working Capital Fund Reimbursemen t 519.06 001075 2160 2274 Claude J. Martin, Inc. Refund -- Cleanup IDeposit 100.00 001076 Z161 2275 Van Waters & Rogers Supplies 152.80 001077 2163 2277 Vail Village Conoco Gas & Oil 37.15 001078 216Z 2276 Vail Chevron Statibn Gas & Oil 71.26 001079 2164 ZZ78 Police Pension Fund Deposit - January 306.40 0010£0 2165 2275 McClave & Wall Services 675.00 0010£ 1 2166 2280 Christiania - At - Vail Advertising - Tennis Pro 19.95 001082 2167 2281 George's Road Service Services 35.00 001083 Z168 2282 Cash - Petty Reimbursement 18.11 001084 2169 2283 Smith Chemical Co. Supplies 770.80 001085 2170 2284 Vail Associates, Inc. Pass - Terry Minger 130.00 001086 2171 2285 Blake Lynch Expenses 41.50 001087 2172 ZZ86 Gary D. Knuth Expenses 8.75 031088 2173 2287 Payroll Account 2/16 - Z/2S 6,000.00 031090 2175 2289 Rocky Mountain Golf Course Superintendents' Asso Dues 10.00 ,F"2C91 L' r Z176 Z290 Vail Drug Supplies 53.60 001092 2177 2294 ICMA Dues 10.00 001093 2178 ZZ95 Vail Associates Supplies 84.60 0 0 0 ft VOUCHER NO. WARRANT NO. CHECK NO. 0010S4 2179 2296 0010S5 2180 2291 001056 001097 0010S 8 001 099 0011C0 0011C1 0011C2 00110 0011C4 001105 001106 0011C7 0011C8 0011C9 000110 001111 001112 001113 001114 001115 001116 001117 001118 001119 1001120 ]001089 Void 2181 2182 2183 2184 2185 2186 2187 2188 2189 2190 2200 2191 2192 2193 2194 2195 2196 2197 2198 2199 z2ol 2202 2203 2204 2174 2292 2293 2294 2298 2299 2300 2301 2302 2303 2304 2305 2306 2307 2308 2309 2310 2311 2312 2313 2314 2315 2316 2317 2318 2288 PAYEE Fireman's Fund American Ins. Co. Bishop -Perry & Co. Cesar Moretti Garrett Smith Mrs. Charles Crowley Void Jim Wolfe Phil Kirchbaum Ronald Riley Cash - Petty Accountants Corner, Inc. Captial Controls Co , Inc. Void Grant & Co. Gas Facilities Holland Auto Parts Larry Robinson Rio Grande Motor Way Sanico Stonehouse Signs Van Waters & Rogers Industrial Materials Colorado Municipal League Colorado Dept. of Highways Smith Chemical Co. County Treasurer of Eagle County Pete Burnett 0 9 0 DESCRIPTION Insurance Inland Floater Policy Jury Duty ,1 1i 1E 11 11 „ 1F 1, 11 ,� Reimbursement Supplies Supplies Supplie s Utilities Supplies Services Freight Supplies Sighs Supplies Supplies Legislative Conference Books - Police Supplies Taxes Services • AMOUNT 518.75 25.00 2: 00 2.00 2.00 Z. 00 2.00 2.00 20. 82 12.50 55.24 63.73 68.82 38.31 666.67 33.71 195.25 70.43 3.20 28.00 5.00 5.25 291.94 1,522.02 50.00 March, 1969 VOUCHERS PAID VOUCHER NO. WARRANT NO. CHECK NO. PAYEE DESCRIPTION AMOUNT 901122 2206 2320 Cash Reizbursemept,. Supplieq.' 22.70 001123 2207 2321 Mogan Rogers Payroll 147.13 001124 2208 2322 F. Blake Lynch Expenses 69.60 0 s125 2209 2323 Payroll Account 3/t/6q - 3/15/69 3,000.00 �6 1126 2210 2324 Town of Vail - W. C. Fund ContributiQn to S). 0, Fund 2,000.00 OQI 127 2211 2325 Vail Gen. Imp. Dist. Street Improvements 200.00 001128 2212 2326 Bank of Vail Deposit Feb. F.W.T. with Fed. Depository 1,822.50 601129 2213 2327 Police Pension Fund Deposit Feb. P.P.F. 309.80 001130 2214 2328 Continental Moving & Storage, Inc. Shipping for Terry Finger 0p1131 2215 2329 Colorado Hospital Service B/C B/S - From 3/16 - 4116 474.50 0 1132 2216 2330 The Aspen Times F.dd for Golf Pro Shop Mgr. 8.80 901133 2217 2331 The Brown Palace Hotel Travel Expenses 21.3� 001134 2218 2332 Accountants Corner, Inc. Office Supplies 12.50 001135 2219 2333 American Products Socket Wrench Set 39.95 001136 2220 2334 Vern H. Bolinder Co. Lease - Rental 50.00 001137 2221 2335 Burnett Plbg. & Htg. Labor 11.00 001138 2222 2336 Void Leg. Conf. - Lunchecns 10.00 1001139 2223 2337 Peter Cosgriff Legal Services 340.99 001140 2224 2338 Clark Electric Inc. � Material & Labor 40.99 001 141 2225 2339 M. E. Canniff Advertising Work 41.75 001.142 2226 2340 Colorado Pump & Supply Repair of Hydromatic Pump 63.90 001143 2227 2341 Control Sales, Inc. Repair parts - Wat. Fl. FQuip. 19.79 0.01144 2228 2342 Continental Oil Co. Motor Fuels - Ice Slating Rin)- 54.20 -001145 2229 2343 Continental oil Co. Police Vehicle - Gas, Fuel, Oil 141.57 �001146 2230 2344 Capitol Office Supply Off:.ce Supplies 81.21 001147 2231 2345 Day's Body Shop Repair of La France Truck 15.00 001148 2232 2346 W. S. Darley'& Co. Per'scope Flashlight 19.2'0 Q01149 2233 2347 The Eagle Valley Enterprise Advertising - Ord. - Off. Supplies 42.66 001150 2234 2348 Farmer Bros. Co. Coffee 16.40 001151 2235 2349 Foster Lumber Co. Bui�ding Materials 151.73 001152 2236 2350 Gas Facilities, Inc. Heat 675.27 001153 2237 2351 Grant and Company Fillings for Water Plant 25.47 -D01154 2238 2352 Goble, Sampson Assoc. Repair Part - Water Meter 26.50 001155 2239 2353 Holiday Inn Business Luncheon 10.71 0 0 s a VOUCHER NO. WARRANT NO. CHECK NO. PAYEE DESCRIPTION AMOUNT 001156 2240 2354 Heart 0' Denver Motor Hotel Business Trip - Blake Lynch 31.12 00115't' 224.1 2355 T.B.M. Machines 900.00 001158 22.42 2356 Industrial Materials Co. Supplies 59.35 , 001159 22.4-3 2357 Kistler Graphics Supplies 55.65 001160 2244 2358 Lease Finance, Inc. Lease Payment 14.18 001161 224L 2359 Pitney - Bowes, Inc. Service Calls 31.00 001162 2246 2360 Super Foods, Inc. Dog Food 4.21 001163 2247 2361 S 6 K Reagents, Inc. Sewage Plant Chemicals 6.65 001164 2248 2362 Sanfax Chemicals Sewage Chemical 196.20 001165 2249 2363 Thompson Pipe 6 Steel Flanging Tool 14.22 001166 2250 2364 Town of Vail W.C. Fund Loader Usage - Street Plow 270.36 001167 2251 2365 U.S. Leasing Lease Payment 31.75 001168 2252 2366 Utility Control Corp. Supplies 13.90 001169 2253 2367 Vail Water and San. District Water Charge for Town 11.13 001170 2254 2368 The Vail Trail Subscriptions 19.50 001171 2255, 2369 Vail Associates Business Luncheon 5.05 001172 2256 2370 Weibel's Janitorial Service Cleaning of Offices 80.00 001173 227 2387 Duro - Test Corp. Supplies 16.41 001174 2258 2371 Western Slope Linen Uniform Cleaning - W&S - Street 69.85 001175 2259 2372 Holy Cross Electric Powe. 1,143.24 001176 2260 2373 Mountain States Telephone Telephone Service 475.55 001177 2261 2374 Francis Brofos Polite Magistrate Fees 100.00 001178 2262 2375 Larry Robinson Legal Services 666.67 001179 2263 2376 Steve Ruder Fire Chief 100.1r 001180 •2264, 2377 Larry Wood Ass't. Fire Chief EO.00 001181 2265 2378 John Dobson Mayor Fees 50.00 001182 2266 2379 Ted Kindel Trustee 30.00 001183 2267 2380 John Donovan Trustee 30.00 001184 2268 2381 Dick Bailey Trustee 30.00 001185 2269 2382 John Kaemmer Trustee 30.00 001186 2270 2383 Joseph Langmaid Trustee 30.00 001187 2271 2384 T. I. Steinberg Trustee 30.00 001188 2272 2385 State of Colo. - Dept. of Rev. City Sales Tax 1 18 001189 2273 2386 State of Colo. - Dept. of Rev. State Sales Tax 1:70 . 001190 2274 2388 Accountants Corner, Inc. Payroll Tax Table 4.75 001191 2275 2389 Payroll Account Replenish Payroll Acct. 5,741.67 001192 2276 2397 Dickerson 9 Berry Co. Supplies 38.34 VOUCHER NO. WARRA'3T NO. CHECK NO. PAYEE DESCRIPTION AMOUNT 001193 2277 2390 W. S. Darley 6 Co. Flares 41.70 001194 2278 2391 Gas Facilities, Inc. Heat 15.84. 001195 2279 2392 The Steamboat Pilot Want Ad for Golf Pro 3.90 001196 2280 2393 The Tri - County Fireman Want Ad for Fire Chief 5.00 001197 2281 2398 Vail Chevron Gas 21.34 001198 2282 2394 Vail Associates Repairs 71.40 001199 2283 2396 Town of Vail - W.C. Fund Rental of Loader 210.00. 001200 22.84 2396 Colorado Municipal League Business Luncheon 5.00 001201 2285 2399 Town of Vail - W.C. Fund Use of Loader 110.00 001202 2286 2400 National Golf' Foundation Five Books 22.'00 001203 2287 2.401 The Eagle Val -ley Enterprise Notice of Public Hearing 18.86 001204 2288 240-2 Maxwell R. Barz Title 1.50 001205 2289 2403 Doubleday and Company, Inc. Purchase of Book 6095 001206 2290 2404 Mill Creek Court, Inc. Office Rent 550.•00 001207 2291 2405 Borman/Melcher 8 Assoc. Professional Services 2,597•.75 001208 2292 240.6 Department of Revenue Liquor License Fee 4,483.75 001209 2293 2407 Vail Village Conoco Gas for Fire Trucks 22.35 001210 2294 2-408 Rio Grande Motor Way Freight on Supplies 19.34 001211 2295 2409 Al Flewelling Expenses 62.00 001212 2296 2410 Ben Atencio Prepaid Expense Statement 122.00 r---Ij -0 THE TOWN OF VAIL 1969 OPXRATIN@ BUDPET REVENUE AND EXPENDITURE REPORT FOR. THE THRF:F. MONTHS ENDED MARCH 31, 3.969 U • April 5, 1969 This report was prepared on the cash basis at March 31, 1969. Generally, the report represents the financial activity that has transpired for the first quarter of 1969, although a true picture of revenue is not possible as we have only received January's sales tax as of this date. Sales tax for February and March could easily exceed $50000.00. The report is divided into four sections: • Section I: Revised Revenue and Expenditure Report for the year ended 12/31/68 Section II: Summary of Revenue for the three months ended 3/31/69 Section III: Summary of Expenditures for the three months ended 3/31/69 Section IV: Working Capital Fund Reports Stan Bernstein Accountant, Town of Vail 0 Following is the revised Revenue and Expenditure Report for the year ending December 31, 1968: Revenue per original 12/31/68 Report $340,439.68 Add: December 1968 Sales Tax $22,131.50 Fourth Quarter Utility Occupation Tax - Mountain States Telephone 416.03 22,547.53 Total Revenue Applied to 1968 Budget $362,987.21 Expenditures per original 12/31/68 Report $347,475.58 Add: 1968 Accountants Fee - McClave and Wall $ 675.00 Final 1968 Recreation District Property Tax Payment to Eagle County 1,522.02 2,197.02 Less: January, 1969 rent erroneously charged to 1968 Budget 550.00 1,647.02 Total Expenditure Applied to 1969 Budget $349,122.60 1968 Revised Surplue Carry-Qvervfo&'ToQn *13,864.61 • 0 r] • SUMMARY OF REVENUE Anticipated Total RECEIPTS 1969 Sales and General Occupation Taxes $174,000.00 Utility Occupation Tax 9,500.00 Parking Fees 250.00 Liquor Fees 1,600.00 Court Fines and Fees 2,500.00 Building Inspection Fees 3,500.00 Street Repair Fees 1,000.00 Highway Users Tax Rebate 2,000.00 Federal 701 Grant 10,000.00 General Property Taxes 255000.00 Ice Skating Miscellaneous Revenue Water and Sanitation Management Fee 99,290.00 Fire Management Fee 14,160.00 Recreation Management Fee 46,750.00 Unencumbered Cash Balance Carried Forward From Prior Years ---- TOTAL REVENUE $389,550.00 Actual Total Thr6dwcfthths $39,210.20* 1,633.90 2,356.75 1,729.50 391.47 36.61 1,190.84 93.45 20,000.00 15,855.28 $82,498.00 *This amount represents sales tax received on Vail Associates lift revenue for January and February, and general sales tax received from general sales for January only. APPROPRIATION AND EXPENDITURE REPORT SUMMARY Appropriation Actual 1969 Expended Unexpended ACTIVITY Total Three Months Balance Board of Trustees $ 16,750.00 $ 3,041.64 $ 12008.36 Police Magistrate 21)100.00 512.00 1,588.00 Administration and Finance 54,725.00 13,164.87 41,560.13 Planning 20,390.00 3,819.05 16,570.95 Police Department 69,843.00 17,698.11 52,144.89 Street Maintenance 34,050.00 7,844.52 26,205.48 Building Inspection 6,530.00 9.00 6,521.00 Parking Lots ---- 1,616.60 (11616.60) Street Lighting 3,500.00 673.31 2,826.69 Parks and Grounds Maintenance 3,000.00 499.11 2,500.89 Contingency 31)322.00 ---- 3,322.00 Recreation Department - Golf Course 49,480.00 Recreation Dept. - Tennis 4,550.00 1,038.36 35.95 48,441.64 4,614.05 Recreation Department - Pro Shop 12,500.00 ---- 12,500.00 Water Department 34,960.00 411687.46 30,262.54 Sanitation Department 42,450.00 12,856.47 29,593.53 Fire Department 11,410.00 3,103.89 8,306.11 Ice Skating 3,000.00 4,198.71 (1,198.71) Street Paving 7,000.00 200.00 6,800.00 Gravel 4,000.00 ---- 4,000.00 Working Capital Fund 7,000.00 3,000.00 4,000.00 TOTAL ALL DEPTS. $389,550.00 $77,999.05 $311,550.95 • APPROPRIATION AND EXPENDITURE REPORT Appropriation Actual 1969 Expended Unexpended ACTIVITY Total Three Months Balance BOARD OF TRUSTEES: Personal Services Salaries & Wages - Part $ 2,750.00 $ 690.00 $ 2,060.00 Contractual Services Advertising $ 1,800.00 $ 56.52 $ 1,743.48 Dues and Subscriptions 100.00 91.00 9.00 Professional Fees 9,000.00 2,127.61 6,872.39 Travel Expense 500.00 ---- 500.00 Other 1,300.00 76.51 1,223.49 Sub -Total $12,700.00 $2,351.64 $10,348.36 Commodities Other $ 300.00 $ 300.00 Board of Trustees - TOTAL $15,750.00 $3,041.64 $12,708.36 POLICE MAGISTRATE Personal Services Salaries & Wages - Part $1,200.00 $300.00 $ 900.00 Contractual Services Rent $ 600.00 $200.00 $ 400.00 Other 100.00 12.00 88.00 Commodities Other $ 200.00 ---- $ 200.00 Police Magistrate - TOTAL $2,100.00 $512.00 $1,588.00 • • 0 APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual 1969 Expended ACTIVITY Total Three Months ADMINISTRATION AND FINANCE Personal Services Insurance $ 1,500.00 Social Security 1,500.00 Salaries 6 Wages - Full 29,200.00 Salaries S Wages - Part 4,000.00 Salaries 8 Wages - Overtime 1,000.00 Salaries 8 Wages - Adjustment 500.00 Sub -Total $37,700.00 Contractual Services Advertising $ 150.00 Car Allowance 350.00 Dues and Subscriptions 260.00 Insurance - Bldgs. 8 Equip. 250.00 Postage 650.00 Printing 1,600.00 Professional tees 700.00 Rent 42500.00 Recording and Abstracting 200.00 Telephone 2,800.00 Training 200.00 Travel 350.00 Other 1,800.00 Sub -Total $13,700.00 Commodities Books and Periodicals $ 100.00 Food Supplies 125,00 License Tags 100.00 Office Supplies 1,900.00 Other 600.00 Sub -Total $ 2,825.00 $ 168.25 365.34 7,611.04 $8,144.63 100.00 71.00 90.00 105.86 85.25 1,606.79 358.62 248.05 997.73 $3,663.30 42.35 7.85 406.74 $ 456.94 Unexpended Balance $ 1,331.75 1,134.66 21,588.96 4,000.00 1,000.00 500.00 $29,555.37 $ 150.00 250.00 179.00 160.00 544.14 1,414.75 700.00 2,893.21 200.00 2,441.38 200.00 101.95 802.27 $10,036.70 $ 100.00 82.66 92.15 1,493.26 600.00 $ 2,368.06 APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual 1969 Expended Unexpended ACTIVITY Total Three Months Balance ADMINISTRATION AND FINANCE CONT. Capital Outlay Office Equipment $ 500.00 $ 900.00 $ (400.00) Administration and Finance - TOTAL $54,725.00 $13,164.87 $41,560.13 Note: Three month total actual Administration and Finance expendi- tures will be charged to all the districts as follows: Town 40% x $13,164.87 = $ 5,265.95 W. 8 S. District 40% x 13,164.87 = 5,265.95 Rec. District 15% x 13,164.87 = 1,974.73 Fire District 5% x 13,164.87 = 668.24 $13,164.87 • • 0 • • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual 1969 Expended ACTIVITY Total Three Months PLANNING Personal Services Insurance $ 50.00 Social Security 140.00 Salaries & Wages - Full 3,000.00 Sub -Total $ 3,190.00 Contractual Services Professional Fees $17,000.00 Commodities Books & Periodicals $ 100.00 Other 100.00 Sub -Total $ 200.00 Planning - TOTAL $20,390.00 $ ---- 55.80 1,162.50 $1,218.30 $2,609.75 $3,019.05 Unexpended Balance $ 50.00 84.20 1,837.50 $ 1,971.70 $14,399.25 $ 100.00 100.00 $ 200.00 $16,570.95 L_ J 0 • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual 1969 Expended ACTIVITY Total Three Months POLICE DEPARTMENT Personal Services Insurance $ 2,267.00 Pension 1,700.00 Salaries 8 Wages - Full 47,075.00 Salaries 6 Wages - Part 1,950.00 Salaries E Wages - Overtime 1,266.00 Salaries - Adjustment 700.00 Sub -Total $54,958.00 Contractual Services Advertising $ 400.00 Car Allowance 200.00 Dues 80.00 Insurance 975.00 Laundry 30.00 Cleaning 360.00 Vehicle Maintenance 500.00 Postage 50.00 Printing 175.00 Professional Fees 400.00 Rent 1,800.00 Telephone 1,000.00 Training 700.00 Travel 200.00 Other 1,620.00 Sub -Total $ 8,490.00 Commodities Books and Periodicals $ 75.00 Chemicals and Drugs 50.00 Clothing 940.00 Food 200.00 Motor Fuels 8 Tube 1,600.00 Office Supplies 250.00 Other 1,400.00 Sub -Total $ 4,515.00 Capital Outlay Furniture $ 225.00 Radio 1,375.00 Other 280.00 Sub -Total $ 1,880.00 Police Department - TOTAL $69,843.00 $ 932.00 522.54 11,790.00 1,061.25 $14,305.79 14.50 509.00 12.50 (.78) 2,54 62.00 600.00 161.39 139.95 167.76 $ 1,668.86 9.20 400.05 72.71 $ 481.96 1,141.50 100.00 $ 1,241.50 $17,698.11 Unexpended Balance $ 1,335.00 1,177.46 35,285.00 888.75 1,266.00 700.00 $40,652.21 $ 400.00 200.00 65,50 466.00 30.00 360.00 487.50 50.78 172.46 338.00 1,200.00 838.61 700.00 60.05 1,452.24 $ 6,821.14 $ 75.00 50.00 930.80 200.00 1,199.95 177.29 1,400.00 $ 4,033.04 $ 225.00 233.50 180.00 $ 638.50 $52,144.89 APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance STREET MAINTENANCE Personal Services Insurance $ 800.00 $ 342.32 $ 457.68 Social Security 800.00 219.92 580.08 Salaries 8 Wages - Full 1B,500.00 49404.75 14,095.25 Salaries 8 Wages - Part 1,000.00 ---- 1,000.00 Sub -Total $21,100.00 $4,966.99 $16,133.01 Contractual Services Car Allowance $ 600.00 $ ---- $ 600.00 Dues 8 Subscriptions 50.00 ---- 50.00 Insurance 900.00 308.00 592.00 Laundry 200.00 23.29 176.71 Maintenance 8 Repair• - Machinery & Equip. 500,00 ---- 500.00 Professional Fees 400.00 ---- 400.00 Rent 3,500.00 2,135.00 1,365.00 Other 1,000.00 - --- 1,000.00 Sub -Total $ 7,150.00 $2,46fi.29 $ 41683.71 Commodities. Street Repairs and Maintenance Ma:, terials $ 2,700.00 $ --_- $ 2,700.00 Machinery 8 Equip. - Parts 8 Supplies 300.00 ---- 300.00 Motor Fuels 400.00 187.74 212.26 Signs 200.00 207.63 (7.63) Small Tools 200.00 ---- 200.00 • Other 2,000.00 15.87 1,984.13 $ Sub -Total $ 6,800.00 $ 411.24 5,388.76 Street Maintenance - TOTAL $34,050.00 $7,844.52 $26,205.48 • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance BUILDING INSPECTION Personal Services Insurance $ 200.00 $ ---- $ 200.00 Social Security 230.00 --- 230.00 Salaries 6 Wages - Full 5,200.00 --- 5,200.00 Sub -Total $5,630.00 $ --- $5,630.00 Contractual Services Professional Fees $ 600.00 $9.00 $ 591.00 Training 50.00 --- 50.00 Travel 100.00 --- 100.00 Sub -Total $ 750.00 $9.00 $ 741.00 Commodities Books and Periodicals $ 50.00 $ --- $ 50.00 Office Supplies 100.00 --- 100.00 Sub -Total $ 15O.00 $ --- $ 150.00 Building Inspection - TUTAL $6,530.00 $9.00 $6,521.00 PARKING LOTS Personal Services Social Security $ --- $ 70.73 $ (70.73) Salaries 8 Wages - Part --- 1,481.49 (1,481.49) Sub -Total $ --- $1,552.22 $(1,552.22) Contractual Services Insurance $ --- $ 16.00 $ (16.00) Printing --- 22.15 (22.16) Utilities --- 18.20 (18.20) Sub -Total $ --- $ 56.35 $ (56.35), Commodities Machinery 8 Equip. - Parts 6 Supplies $ --- $ 8.03 $ (8.03) Parking Lots - TOTAL $ --- $1,616.60 $(1,616.60) 0 • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended ACTIVITY 1969 Three Months • 1� STREET LIGHTING Contractual Services Other $3,000.00 Commodities Other $ 500.00 Street Lighting; - TOTAL $3,500.00 PARKS AND GROUNDS MAINTENANCE Personal Services Social Security $ ---- Salaries & Wages - Temporary 500.00 Sub -Total $ 500.00 Contractual Services Insurance $ 100.00 Utilities 400.00 Other 1,700.00 Sub -Total $2,200.00 Commodities Seeds and Plants $ 100.00 Small. Tools 200.00 Sub -Total $ 300.00 Parks and Grounds Mainte- nance - TOTAL $3,000.00 Contingency $3,322.00 Unexpended Balance $673.31 $2,326.69 $673.31 $ 22.86 476.25 $499.11 $ 500.00 $2,826.69 $ (22.86) 23.75 $ .89 $ 100.00 400.00 1,700.00 $2,200.00 $ 100.00 200.00 $ 300.00 $2,500.89 $3,322.00 • APPROPRIATION ANC EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance RECREATION DEPARTMENT GOLF COURSE Personal Services Insurance $ 540.00 $ 283.00 $ 257.00 Social Security 700.00 12.96 687.04 Salaries & wages - Seasonal 17,000.00 270.O0 16,730.00 Salaries 6 Wages - Ad3ustment 500.00 ---- 500.00 Sub -Total *18,740.00 $ 565.96 $18,174.04 0 Contractual Services Car Allowance $ 50.00 $ ---- $ 50.00 Dues & Subscriptions 240.00 10.00 230.00 Insurance 1,100.00 320.00 780.00 Mtnce. & Repair - Mach. & Equip. 500.00 ---- 500.00 Printing 100.00 ---- 100.00 Professional Fees 500.00 ---- 500.00 Rent 17,500.00 ---- 171P500.00 Travel 100.00 ---- 100.00 Utilities 200.00 20.20 179.80 Other 4,000.00 17.20 3,982.,80 Mtnce. & Rep. - Bldgs. 200.00 83.00 117.00 Sub -Total SC4,4yU.uU S 45u.4U SZ4,039.60 Commodities Machinery & Equip. - Parts & Supplies $ 500.00 $ ---- $ 500.00 Motor Fuels 0.00 750.00 Seeds and Plants 3,6060Q.Q0 ---- 3,600.00 Small Tools 500.00 500.00 Water Pipe & Supplies 400.00 ---- 400.00 Other 500.00 22.00 478.00 Sub -Total $ 6,250.00 $ 22.00 $ 6,228.00 Golf Course - TOTAL $49,480.00 $1,038.36 $497441.64 APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance RECREATION DEPARTMENT TENNIS Personal Services Salaries 9 Wages - Part $1,500.00 $ -a--x $1,500.00 Contractual Services Other $ 500.00 $35.95 $ 464.05 Commodities Building Materials $ 500.00 $ $ 500.00 . Recreation Supplies 550.00 ---- 550.00 Seeds and Plants 1,500.00 1,500.00 Sub -Total $2,550.00 $ ---- $2,550.00 Tennis - TOTAL $4,550.00 $35.95 $4,514.05 RECREATION DEPARTMENT PRO - SHOP $12,500.00 $ ---- $12,500.00 Recreation Department - TOTYA1 $66,530.00 $1,074.31 $65,455.69 • 0 • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance WATER DEPARTMENT Personal Services Insurance $ 750.00 $ 539.34 $ 210.66 Social Security 750.00 81.23 668.77 Salaries 6 Wages - Pull 15050.00 1,692.28 13,657.72 Salaries 6 Wages - Part 1,500.00 ---- 1,500.00 Salaries 8 Wages - Adj. 500.00 ---- 500.00 Sub -Total $18,850.00 $2,312.85 $16,537.15 Contractual Services Insurance $ 1,100.00 $ 303.00 $ 797.00 Laundry 100.00 41.41 58.59 Mtnce. 6 Repair - Bldg. and Improvements 150.00 ---- 150.00 Mtnce. 6 Repair - Mach. 150.00 ---- 150.00 Printing 100.00 ---- 100.00 Professional Fees 200.00 --- - 200.00 Rent 1,200.00 ---- 1,200.00 Training 200.00 51.00 149.00 Travel 150.00 61.00 89.00 Utilities 7,200.00 1,032.59 6,167.41 Other 1,200.00 ---- 1,200.00 Sub -Total $11,750.00 $1,489.00 $10,261..00 Commodities Building Materials $ 600.00 $ ---- $ 600.00 Chemical Supplies and Lab. Equipment 1,600.00 30.15 1,569.85 Machinery & Equipment - Parts 6 Supplies 600.00 699.88 (99.88) Motor Fuels 600.00 50.03 549.97 . Small fools 200.00 105.55 94.45 Water Pipe and Supplies 500.00 ---- 500.00 Other 250.00 ---- 250.00 Sub -Total $ 4,350.00 $ 885.61 $ 3,464.39 Water Department - TOTAL $34,950.00 $4,687.46 $30,262.54 • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended Unexpended ACTIVITY 1969 Three Months Balance SANITATION DEPARTMENT Personal Services Insurance $ 750.00 $ 539.34 $ 210.66 Social Security 750.00 267.64 482.36 Salaries & Wages - Full 15,350.00 5,575.83 91-774.17 Salaries & Wages - Part 2,500.00 ---- 2,500.00 Salaries 9 Wages - Adj. 500.00 ---- 500.00 Sub -Total $19,850.00 $ 6,382.81 $13,467.19 Contractual Services Insurance $ 1,300.00 $ 303.00 $ 997.00 • Laundry Mtnce. & Repair - Bldg. 100.00 41.40 58.60 and Improvements 150.00 96.00 54.00 Mtnce. & Repair - Equip. & Mach. 150.00 61.49 88.51 Printing 100.00 ---- 100.00 Professional Fees 200.00 ---- 200.00 Rent 1,500.00 ---- 1,500.00 Training 200.00 51.00 149.00 Travel 150.00 61.00 89.00 Utilities 10,300.00 3,336.37 6,963.63 Other 1,200.00 19.24 1,180.76 Sub -Total $15,350.00 $ 3,969.60 $11,380.50 Commodities Building Materials $ 900.00 $ 254.95 $ 645.06 Chemical Supplies & Lab. Equipment 4,200.00 1,967.89 2,232.11 Machinery & Equip. Parts & Supplies Motor Fuels 600.00 600.00 178.89 48.03 421.11 551.97 Sewer Tile and Pipe 500.00 500.00 Small Tools 200.00 48.20 151.80 Other 250.00 6.20 243.80 Sub -Total $ 7,250;00 $ 2,504.16 $ 4,745.84 Sanitation Department - TOTAL $42,450.00 $12,856.47 $29,593.53 0 0 • ACTIVITY FIRE DEPARTMENT APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended 1969 Three Months Personal Services Insurance $ 250.00 Social Security 76.00 Salaries & Wages - Part 3,960.00 Sub -Total $ 4,285.00 Contractual Services Dues and Subscriptions $ 100.00 Insurance 1,500.00 Mtnce. 6 Repair - Bldg. and Improvements 100.00 Mtnce. S Repair - Equip. and Machinery 600.00 Rent 500.00 Telephone 600.00 Training 150.00 Travel 200.00 Utilities 1,600.00 Other 450.00 Sub -Total $ 5,700.00 Comiodities . Chemical Supplies $ 250.00 Janitorial Supplies 75.00 Machinery 8 Equip. - Parts 8 Supplies 100.00 Motor Fuels 350.00 Small Tools 150.00 Other 500.00 Sub -Total $ 1,426.00 Fire Department - TOTAL $11,410.00 $ 815.75 1.54 532.00 $1,349.29 $ 38.25 585.00 233.53 148.89 334.08 12.10 $1,351.85 $ 58.00 134.54 152.10 58.11 $ 402.75 $3,103.89 Unexpended Balance $ (565.75) 73.46 3,428.00 $2,935.71 $ 61.75 915.00 100.00 266.47 500.00 451.11 150.00 200.00 1,265.92 437.90 $4,348.15 $ 192.00 75.00 (34.54) 197.90 150.00 441.89 $1,022.25 $8,306.11 • • APPROPRIATION AND EXPENDITURES REPORT Appropriation Actual Total Expended ACTIVITY 1969 Three Months ICE SKATING Personal Services Insurance Social Security Salaries 5 Wages - Seasonal Sub -Total Contractual Services Advertising Insurance Printing Utilities Other Sub -Total Commodities Machinery B Equip. Motor Fuels Ice Skates 8 Assec. Other Sub -Total Ice Skating - TOTAL CAPITAL OUTLAY Streets and Grounds Improvements Gravel Working Capital Fund Capital Outlay - TOTAL $ 100.00 125.00 2,175.00 $2,400.00 $ 100.00 $ 100.00 $ 250.00 250.00 $ 500.00 $3,000.00 $ 7,000.00 4,000.00 7,000.00 $18,000.00 TOTAL - ALL DEPARTMENTS $389,550.00 $ 105.00 121.94 2,540.75 $2,767.69 $ 73.25 444.00 4.66 21.92 30.20 $ 574.03 $ 457.40 84.23 262.24 53.12 $ 856.99 $4,198.71 $ 200.00 3,000.00 $3,200.00 Unexpended Balance $ (5.00) 3.06 (365.75) $ (367.69) $ 26.75 (444.00) (4.66) (21.92) (30.20) $ (474.03) $ (207.40) (84.23) (12.24) (53.12) $ (356.99) $(1,198.71) $ 6,800.00 4,000.00 4,000.00 $14,800.00 $770999.05 $311,550.95 TOWN OF VAIL, COLORADO WORKING CAPITAL FUND BALANCE SHEET MARCH 31, 1969 ASSETS Cash in Bank Gasoline and Oil Inventory Equipment - At Cost: Caterpillar Loader 6 Backhoe Air Compressor 6 Accessories Hydraulic Blade for Caterpillar TOTAL ASSETS LIABILITIES Lease Purchase Contracts Payable: Caterpillar $3,347.96 Compressor 285.00 Long - Term Liability Due to General Fund SURPLUS Profit January 1, 1969 - March 31, 1969 TOTAL LIABILITIES AND SURPLUS AD©prociation will be computed at 12/31/69 • • $ 695.05 166.11 $175347.96 2,425.00 3,182.50 22,955.46* $23,816.62 $ 3,632.96 18,278,50 21,911.46 1,905.16 $23,816.62 • C� TOWN OF VAIL, COLORADO WORKING CAPITAL FUND STATEMENT OF INCOME AND EXPENSE FOR THREE MONTHS ENDED 3/31/69 INCMV : Billings for Services ($10/Hour) Gasoline and Oil Sales TOTAL INCOME EXPENSES: Cast of Gasoline and Oil Sold Operating Expenses: Maintenance 8 Repair - Loader $494.88 Miscellaneous Operating Expenses 19.39 TOTAL EXPENSES Net Income excluding Depreciation $288.79 514.27ft* * This represents only two months iC*No depreciation has been taken into consideration $2,405.00 303.22* $2,708.22 803.06 $1,905.16 ORDINANCE NO. Series of 1969 AN ORDINANCE AUTHORIZING THE EXPENDITURE OF FUNDS BY THE TOWN OF VAIL IN EXCESS OF THE BUDGET FOR THE YEAR 1969, AND DECLARING AND DEFINING AN EMERGENCY FOR SUCH APPROPRIATION. WHEREAS, the Town of Vail, subsequent to the adoption of the budget for the Town for the fiscal year 1969, has determined through its Board of Trustees that certain expenditures are necessary and desirable for promotion of the health, safety and welfare of the community; and WHEREAS, the revenues for the Town have exceeded the amount anticipated at the time the said budget was adopted, and it has been determined that sufficient funds will be available to the Town to provide for the municipal services referred to in this ordinance; and. WHEREAS, the items specified in this appropriation are necessary for the preservation of the public health, safety and welfare, the Board of Trustees for the Town of Vail determines that an emergency exists and that supplemental appropriations should be made to the budget for the Town for the fiscal year 1969, in accordance with the schedule of authorized expenditures set forth below; therefore, BE IT ORDAINED BY THE BOARD OF TRUSTEES FOR THE TOWN OF VAIL, COLORADO: Section 1. There is hereby appropriated to the general fund for the Town of Vail, the sum of $35, 000 for the mmicipal purposes set forth hereinafter. Section 2. The following expenditures from the general fund are harehy authorized, ag asupplement to the budget for the fiscal year 1969: Police Department $7, 400. 00 Street Maintenance $5, 000. 00 Parking Lots Maintenance $2, 300. 00 Fire Department $4, 000.00 Ice Skating Facility $4, 800. 00 Parks and Grounds Maintenance $1, 000.00 Landscaping $4, 000.00 Playground Equipment 500.00 Advertising Expenditures through Vail Resort Association $6, 000.00 Section 3. The Board of Trustees finds that an emergency exists and that tTe passage of this ordinance is necessary for the preservation of the health, safety and welfare of the residents of the Town of Vail, and that this ordinance shall become effective five (5) days following publication thereof. ATTEST: Town Clerk Mayor ORDINANCE NO. • AN ORDINANCE VACATING A CERTAIN STREET RIGHT- OF-WAY LYING BETWEEN U. S. HIGHWAY NUMBER 6 AND GORE CREEK DRIVE IN THE TOWN OF VAIL, COUNTY OF EAGLE, STATE OF COLORADO; SETTING FORTH DETAILS IN RELATION THERETO; AND, DECLARING AN EMERGENCY THEREFOR. WHEREAS, Vail Associates, Inc., a Colorado corporation, has requested that part of the street right-of-way previously dedicated to the Town of Vail, lying between U. S. Highway No. 6 and Gore Creek Drive in the Town of Vail, Colorado be vacated; and WHEREAS, Vail Associates, Inc., has agreed to dedicate a new • right-of-way to conform to and correspond with an existing roadway in the vicinity of the right-of-way vacated by this ordinance; and WHEREAS, the Board of Trustees for the Town of Vail deems it in the public interest that said street right-of-way be vacated; NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF VAIL, COLORADO: Section 1. That the following described street right-of-way situate in the Town of Vail, County of Eagle, State of Colorado, be and the same is vacated, and the title thereto vested in those as set forth by law, to wit: A part of Tract C, Vail Village First Filing, County of Eagle, State of Colorado, more particularly described as follows: Commencing at the Northwest corner of said Tract C; thence S. 79045' 13" E. and along the Northerly line of said Tract C a distance of 73.30 feet; thence S. 09053' 55"W. a distance of 111. 56 feet to a point of curve and the true point of beginning; thence along a curve. to the right having a radius of 40. 00 feet, a central angle of 3901210511, an are distance of 27. 37 feet to a point of tangent; thence along said tangent S. 49006100"W. a distance of 50.99 feet to the Southeasterly corner of Lot P, Block 5-1), said Vail Village First Filing; thence • 0 • 0 S. Oo23100"E. and along the Easterly line of said Lot P extended a distance of 2, 44 feet; thence S. 80006105"E. a distance of 40. 79 feet; thence N.09053'55"E. a distance of 67. 20 feet to the true point of beginning; containing 1163. 24 square feet or 0.027 acres, more or less. Less a parcel of land more particularly described as follows: A part of Tract C, Vail Village First Filing, County of Eagle, State of Colorado, more particularly descrived as follows: Commencing at the Northwest corner of said. Tract C; thence S. 79045'13"E. and along the Northerly line of said Tract C a distance of 30. 30 feet to the true point of beginning; thence continuing along the aforesaid course a distance of 50.00 feet; thence S. 9053'55"W, a distance of 178. 72 feet; thence N. 80006'05"W. a distance of 48. 29 feet to a point of intersection with the Easterly line extended of Lot P, Block 5-D, said Vail Village First Filing; thence N. Oo23'00"W. and along said Easterly line extended and the Easterly line of said Lot P a distance of 9. 58 feet; thence N. 9053155"E. a distance of 139, 60 feet to the true point of beginning; reserving all easements and rights -of - way record. Section 2. The within vacation is not to be construed as vacating any other easement or cross -easement lying within the above described area. area. Section 3. That as the above mentioned street right-of-way is no longer needed for street purposes and as said street vacated herein con constitutes as unnecessary burden on the abutting property, in the opinion of the Board of Trustees of the Town of Vail emergency exists and this ordinance is deemed necessary for the preservation of the public peace, health, property and welfare, and shall, therefore, take effect immediately upon its passage as an emergency measure and be published -2- rj as such in accorda6ce with the applicable provisions of the ordinances of the Town of Vail and the laws of the State of Colorado. INtRODUCED, �E.AI, AND ORDERtb PtMLISHED this day of . A. b, t 9 • ATTEST: Town Clerk • • - 3 - Mayor MEMORANDUM OF AGREEMENT THIS AGREEMENT, made and entered into this day of March, 1969, by and between the Town of Vail, a Colorado municipal corporation, party of the first part, hereinafter referred to as the i "Town", and Crossroads of Vail, Ltd. , a Colorado corporation, party of the second part, hereinafter referred to as "Crossroads": WITNESSETH: UYHERE.AS, Vail Associates, Inc. , a Colorado corporation, was the owner in fee simple of certain real estate described in this agreement and conveyed ana dedicated to the Town of Vail a fifty foot right-of-way for road purposes generally lying between U. S. Highway Number u and East Meadow Drive within the Town of Vail; and WHEREAS, the Town, subsequent to the dedication of the right - of -way referred to above, caused to be constructed a roadway with a j r median divider in the approximate location of the dedicated right-of-way but said roadway did not coincide with the dedicated right-of-way; and WHEREAS, Crossroads desires to acquire part of the dedicated . right-of-way which is contiguous to other real estate owned by it, commonly , known as Lot F, Bloch 5-D, Vail Village First Filing, Eagle County, State of Colorado and the Town wishes to acquire a dedicated right-of-way which conforms strictly with the paved roadway constructed perpendicular to U.S. Highway Number d a -rid referred to in this agreement; and WHEREAS, a lard survey, luas been made by Meurer, Serafini and Meurer, Registered Land Surveyors of the real property described In this agreernerit, which is attached to this agreement and incorporated herein by reference as EXHIBIT "A". I NOW THEREFORE, in consideration of the mutual covenants • and promises herein made, it is agreed between the parties as follows; to wit 1. The Town agrees to vacate the right-of-way previously dedicated to the Town of Vail, more specifically described in EXHIBIT I "B" which is attached to this agreement and incorporated by reference herein, upon the following terms and conditions: (a) That prior to or coincident with the vacation of the said dedicated right-of-way (described in EXHIBIT "B") the Town acquires by appropriate dedication conveyance a right-of-way corresponding to the existing roadway which is more specifically described in EXHIBIT "C" which is attached to and incorporated in this agreement by reference; said conveya ice shall be duly executed by the fee owner of said real estate, Vail Associates, Inc., a Colorado corporation. (b) Crossroads shall assume and agree to pay all expenses incidental to or otherwise entailed in the removal of a water transmission line presently located in an existing utility easement along the easterly line of Lot P, Block 15-D, Vail Village First Filing and replacing same in the right-of-way described in EXHIBIT "C". i 2. Crossroads agrees to indemnify arid. hold harnielss the Town from any costs or obligations whatsoever relating to the removal and reinstallation of the water transmission line referred to above and shall be solely responsible for all. work, including but not necessarily limited I • to engineering and constract-ion, related to the water transmission line, ..2- and shall generally restore the roadway to its present condition following the placement of the water transmission line in the dedicated right -of- way. :. The Town shall by ordinance and appropriate conveyance vacate the right-of-way described in EXHIBIT "B" and quit claim said property to Crossroads immediately upon compliwice with the provisions of (i) (a) above by Vail Associates, Dic. Notwithstanding any conveyance made purs..aat to this agreement, the obligation of Crossroads shall be a continuing one to move the water transmission line referred to above, which work snail be completed no latex than August 1, WUO. • This agreeirient shall be binding upon the parties hereto, their assign arid. legal representatives. IN WITNESS WHEREOF, this agreement has been duly executed on the date first above written. ATTEST: TOWN CLERK ATTEST: SECRETARY • TOWN OF VAIL BY; MAYOR CROSSROADS OF VAIL, LTD. BY: PRESIDENT a 3- i STATE OF C"OILRADO ) ss. COUNTY OF EAGLE ? The foregoing instrument was duly subscribed and sworn by John A. Dobson as Mayor and F. Blake Lynch as Town Clerk for the Town of Vail, Colorado and by 1 as President and as Secretary of Crossroads of Vail, Ltd., a Colorado corporation this day of 1969. E t NOTARY PUBLIC L�E • .EXHIBIT "B" A part of Tract C, Vail Village First Filing, County of Eagle, State of Colorado, more particularly described as follows: Commencing at the Northwest corn-ir of said Tract C; thence S. 79o45' 13"E. and along the Northerly line of said Tract C a distance of 73. 30 feet; thence S. 09053155M. a distance of 11.1. 56 feet to a point • of curve and the tr...e point of beginning; thence along a curve to the -right having a radius of 40. 00 feet, a central angle of °9012'05", an are distance of 27. 37 feet to a point of tangent; thence along said tangent S. 49006'00"W. a distance of 50.00 feet to the Southeasterly corner of Lot P, Block 5-D, said Vail Village First Filing; thence 5.0023100"E. and along the Easterly line of said Lot P extended a distance of 2. 44 feet; thence S. 60006'05"E. a distance of 40. 79 feet; thence N.09053'55"E. a distance of 07. 20 feet to the true point of beginning; containing 1163. 24 square feet or 0.027 acres, more or less. Less a parcel of land more particularly described as follows: • A part of Tract C, Vail Village First Filing, County of Eagle, State of Colorado, more particularly described as follows: Commencing at the Northwest corner of said Tract C; thence S. 79045' 13" E. and along the Northerly line of said T act C a distance of 30. 80 feet to the true point of beginning; thence continuing along the '. aforesaid course a distance of 50.00 feet; thence S. 9053155"W. a distance of 178. 72 feet; thence N. 6o9w,cv. TV. a distance of 4:3. 29 feet to a point of intersection with the Easterly line extended of Lot P, pq L-J Block 5-.D, said Vail Village First Filing; thence N. 0023100"W. and along ,sa.id. Easterly line extended and the Easterly lire of said Lot P a dlst<ar ,�e of ). 5J feet; thence N. 9053155"E. a distance of 169. 60 feet I to the tr;Ae point of ueyinnin<j; reserving all easements and rights -of - Way of record. • I—] • -2- 0 0 1 0 EXHIBIT "C" A part of Tract C, Vail Village First Filing, I ,, County of Eagle, State of Colo mdo, snore particularly described as follows: Commencing at Lhe Northwest corner of said Tract C., thence S. 790 451 13"E. and along the Northerly line of said Tract C a distance of 73.30 feet to the true point of beginning; thence S. 090 531 55"W. a distance of 178. 76 feet; thence S. 800 OLil 05"E. a distance of 7. 50 feet to a point of curve; thence along a curve to the right having a radlus of 119. bj feet, a central angle of 260 OT33", an arc distance of 54. 35 feet to a point; thence N. 090 531 5b" E. a distance of 190. 54 feet to a point of intersection with the Northerly line of said Tract C; thence N. 790 45113"W. and along said Northerly line a distance of 60. 00 feet to the true point of beyint-Ang; containing 10, 192)- 311 square feet, more or less. OFFICE COPY DO NOT REMOVE MINUTES OF THE MEETING BOARD OF TRUSTEES OF THE TOWN OF VAIL MEETING AS THE LOCAL LIQUOR LICENSING AUTHORITY APRIL 14, 1969 Mayor Dobson called the Meeting of the Trustees acting in the capacity of the Local Liquor Licensing Authority to Order at 10:00 P. M. , April 14, 1969, in the Conference Room at Manor Vail. ROLL CALL: Roll Call found the following Members present: John Donovan Richard Bailey C.,E. Kindel T. I. Steinberg John Dobson John Kaemmer Absent: Joseph Langmaid Mayor Dobson read the public notice concerning the "Matter of Conducting a Public Hearing Regarding the Possible Revocation or Suspension of a Liquor License Issued to Casino Vail, Inc. Attorney for the Town, Larry Robinson, stated he had conferred with Mr. Allen, the Attorney for William Whiteford, President of the Casino Vail, earlier in the day and both had hoped to keep the hearing brief and in fact make statements in lieu of testimony in the interest of time. Mr. Allen confirmed this. Attorney Robinson stated the Casino Vail has had eight liquor violations in the form of serving or dispensing spirituous beverages to minors. He said the Town of Vail is interested in enforcing these laws and hopes Mr. Whiteford would be more aware of this. The first witness, F. H. Holmes, was called to the stand and sworn in by the Town Clerk, F. Blake Lynch. F. H. Holmes stated he was the Chief of Police for the Town of Vail and he had certain responsibilities for policing the laws within the Town of Vail and was familiar with Casino Vail. Chief Holmes stated the first recording he had was an arrest made by the Liquor Licensing Authority for the State, Agent Philpott, on the 30th day of December, in the evening hours after 10:00 P. M., 1966. On that occasion, a young man was arrested in the Cornuti Bar which is the lower part of the Casino. The young man was under age and he had been served liquor. His driver's license had not been checked. On January 6, 1969, another young man was arrested in the Cornuti Bar. He had been served liquor and he stated he had not had his L D. checked. On the 23rd of January, F. H. Holmes made a bar check and found two young men, both 20 years of age, both served liquor and each had false I. D. Is and had presented these and then were served liquor. Chief Holmes - presented these to the Board. Attorney Robinson stated Attorney Allen had seen -these and he had no objection as to their being given in evidence. -; It was further stated that on the 31st of March at 5:30 P. M. , Officer Bustos observed four young men he knew were under age going into the Cornuti Bar. He waited for some time .and then went in and arrested these men. I III 111111111111 111 Attorney Robinson gave their names as follows: • Terrance Lee Harris Larry A. Kubitscheck Dana Ray Powell David Allan Hale From the 31st of December through the 31st of March, there had been eight juveniles arrested on four different instances. Attorney Robinson asked F. H, Holmes if there had been other bars guilty of similar violations also. Mr. Holmes stated there had been. Mr. Robinson had no further questions. Attorney Allen asked Chief Holmes if the arrests made from December 30, 1968, through January 6, 1969, had been made by the State Revenue Department by Officer Philpott; Mr. Holmes answered in the affirmative. The Vail Police Department did not become involved. with these arrests until the latter part of March he said. Attorney Allen asked if Officer Bustos was familiar with the four men arrested that day to which Chief Holmes replied he was. The Chief stated one of the young men is a neighbor of Bustos. He had seen the four men go into the bar - he went in and noted they had not been served, so he waited a while, then went in again and they had been served, so he made the arrest. At this time, Officer Bustos was called to the stand and was sworn in by the Town Clerk. Attorney Robinson asked if Officer Bustos had actually made the arrest. Officer Bustos stated he had. He was asked to identify the violators which he did, pointing them out and naming them. He stated this had been on the 31st of March. Officer Bustos stated he first saw them going into the bar and knew they were not of age. He stated he waited approximately five minutes which would be sufficient time to order a drink. After that, he did go into the bar. The first time he had entered the bar, there had been • money on the counter. When he went in the second. time, they had three mixed drinks and a malt drink. He asked them if they had had their I. D. s checked, and they said no. He also asked the bar tender if he had. checked their I. D. s and he stated he had not. The bartender's name is Henry Yeagley. Officer Bustos asked the gentlemen if they were 21 and they said, "You know better than that. " Attorney Robinson asked the ages of the young men. Officer Bustos stated Terrance Lee Harris was 20, Larry Kubitscheck was 10, Dana Powell was 20 and David Hale was 20. With no further questions for Officer Bustos, Mr. John Philpott was called to the stand and sworn in by the Town Clerk. He stated he had been employed by the State of Colorado since February, 1965, to enforce the 3.2 Beer Act and Liquor Code of Colorado and make licensed visits to liquor establishments. He had visited the Casino Vail. He stated in the last five month's period, approximately December 27, 1968, through January 10, 1969, and every day during those dates, he had been in the Casino more than once a day. The first violation that - 2 - he came across occurred at 10:55 P. M. , December 30, 1968. A party • was sitting at the bar drinking a glass of scotch and water who was under 21 years old, No action was taken against the licensee, but a warning was issued to the owner, William Whiteford. The party who was charged was Stewart A. West, born in 1948. Attorney Robinson asked if there had been any other violations in the Casino Vail before December 30. Mr. Philpott stated on January 5, 1989, at 10:35 P. M. , there was a party inside the bar drinking malt liquor by the name of Leroy Beard, born January 15, 1949. He did show a fictitious Canadian driver's license. Attorney Robinson presented this to the Board. Bartender David Garton was issued the violation for serving Beard. Attorney Allen asked Officer Philpott if he had occasion to personally observe any violations since January 5, 1969. He stated he had not. Attorney Robinson stated the Town had no other witnesses. • Attorney Allen called William Whiteford to the stand.. Blake Lynch swore him in. Mr. Whiteford stated his name as the Respondent. Attorney Allen asked Mr. Whiteford to relate to the Board what he felt the conduct of his outlet to be in these violations and whether or not he knew anything about these violations that would shed light on testimony; specifically, the four young men. Mr. Whiteford said. Hank Yeagley had told him the four young men in question had been in the bar on at least two previous occasions and they had been checked and he had identified them by some cleverly wrought 1. D. s. On the occasion on which they were caught, the bartender did not ask them for I. D. s. He stated if they had shown their I. D. s, they probably would have been served. again. He stated if there is any doubt at all, service is refused and sometimes service is being refused to 30 year old people. Attorney Robinson asked what instructions had been given the personnel. Mr. Whiteford stated he told them that after the last violation, that it would be important in view of the tight situation in the Village, not to permit another violation and that every customer who looked near his middle 20's should be checked; if there was another violation, the farrility would be closers down. He stated the bartender was fired after January 5, 1969. There was a major change in personnel after this date. Mr. Whiteford stated two people came in to see him when they learned new management was needed. These were Mr. Cameron and his son. Mr. Cameron had been in the restaurant business for 25 years. He asked these men to manage the bar and was impressed with the way they handled it; clean, good food. Attorney Allen asked Mr. Whiteford if Mr. Cameron had had any food and beverage violations to which Mr. Whiteford replied, "Not that I know of. " There had been none at the Casino Vail establishment. Attorney Allen asked Mr. Whiteford how he felt about this most recent incidei.A. Mr. Whiteford stated. he felt the Cameron's had done a _3_ conscientious job and had taken special care in the operation of the bar. He stated he felt it an important situation and would be willing to close 40 down the entire place. He also stated it impossible to detect every fake I. D. He spoke of plans to sell the Casino and the Cameron's possible interest as buyers. Attorney Allen had no further questions. Attorney Robinson asked Mr. Whiteford his position as an officer of the Casino Vail, Inc. Mr. Whiteford stated he is president of the operating company. The Attorney also asked if the restaurant should not be sold, would the bar continue its operation? Mr. Whiteford stated it would not be his disposition to operate it. He said he had been informed of all violations mentioned that evening. He said further that they had had violations in the past and he had asked all the people in the bar to familiarize themselves even more thoroughly with the situation in order to curtail any further violations. Mr. Cameron was present at the hearing. Attorney Robinson had no further questions. Attorney Robinson summarized the hearing by stating they had tried to simplify what might have been a lengthy hearing. No particular purpose would be served by expanding on the witnesses. He pointed out other placed have also committed these violations. He believed Mr. Whiteford had tried in a diligent way to operate the bar; also that he had tried and is now succeeding to tighten management at the bar. He stated it was not the Town's intention to ask or urge the license be revoked - at most that he be reprimanded and if the license should be suspended, that it be only for a short time. The purpose of the hearing was to make Mr. Whiteford more aware, if that was possible, so that he may improve the situation, and that in fact, he was already trying to do this. He did not recommend punitive action be taken. Attorney Allen thanked the Board for their time and the proceeding. He pointed out Mr. Whiteford has operated for many years and not had a violation essentially different from other establishment's violations. The number of violations is not outside normal statistical bounds he said.. He said it was the kind of thing everyone has, it just depended upon how • diligent the operation was. As Mr. Whiteford testified, this was a transitional period - he is selling Casino Vail and this is directly related in terms of the present situation which is essentially going to be eliminated. He asked. the Board to dispose of this matter one way or the other that evening. He pointed out it was not wilfully done. He asked for a reprimand,not a revocation and felt a warning was in order. Mayor Dobson stated. the Board would convene to decide on the matter as soon as possible. There were no other questions. The Trustees later decided upon the following: 1. "That the Respondent violated the laws of the State of Colorado in the operation of a restaurant and liquor establishment within the Town of Vail, and more specifically violated CPS (1963) 75-2-3 as amended. 2. "That certain sanctions and penalties should be imposed on the Respondent as a consequence of the aforesaid violations. " It was their final decision and determination that the Respondent, Casino Vail, Inc. , shall have the liquor license suspended for a period of seven days, commencing at 12:00 noon, April 133, 1969, and that during said period the Respondent cease and desist from exercising any privileges related to said license. The Hearing came to a close at 10:40 P. M. -4- N2 2618 PROOF OF PUBLICATION STATE OF COLORADO, Se. 00OUNTY OF EAGLE '2 o solemnly swear that I am the kS_Y_1A_o.X_J-.1_.fCP. .. . ........ 0 The EAGIM VAIAXY ENTERPRISE: , that aBame is a weekly newspaper printed, In whole Orin Part andpublishedo In the County of Engle, State of Colorado, and has a general circulation therein; that salt] newspaper has been published continuously and uninterruptedly In said .r. ,t county of Eagle for a periuit of more than f1fty4wo consecutive weeks next prjortoz the first publication of the annexed legal notice or advertisement; that said new&Alr.. paper has been admitted to the United. States malls as second-class matter under '.i",r_ the pruvisions of the Act ot March 3, 1879, or any amendments thereof And that said newspaper Is a weekly newspaper duly qualified for publighing legal notices and advertisements witAft the meaning of the laws of the State of Colorado. That the annexed legal notice or advertisement was published In the regular ,, And entire issue of every Dumber of said weekly newspaper for the period consecutive insertions; and that the first publication of said notice was" in the issue of said newspaper dated .......... A. D. 19ZIF. .......... awz and that the lost publication of said notice was in -the issue of 8416 newspaper dated................... ................................................ A. D. 19............ . In witness whereat I have hereunto sat my hand this day4A . ........... A. D. 191/V, INM Subsoribed and sworn to before me, a notary public in and Tor the Coitntyef.- EtT,. u how Eagle, State of Colorado, this D. Iz? .-,A4)1" Notary Llic .57 My commission expireaf//Ci.....C....---- 19...�`_.. S11J .r. THE. TOWN OF VAIL s b STATE OF COLORADO IN THE MATTER OF CONDUCTING A PUBLIC ) HEARING REGARDING THE POSSIBLE REVOCA- TION OR SUSPENSION OF A LIQUOR LICENSE ) FINDINGS AND DECISION_' ISSUED TO CASINO VAIL; INC., a Colorado corporation, Respondent lE THIS MATTER, coming before the Board of Trustees for the`; Town of Vail, Colorado, sitting as. the Local Liquor Licensing Authority;' for the Town of Vail, at a public hearing•hel'd pursuant,to notice to the above -named respondent and the general public,.in accordance with., - Colorado Revised Statutes Chapter 75, Article 2, Section 11, and the'; Authority having considered evidence and the testimony of witnesses, finds as follows: 1. That the respondent violated the laws of the State of R; Colorado in the operation of a restaurant and liquor establishment' within. the Town of Vail, and more ,specifically violated C. R. S. (1963) f 75-2-3, as amended. 2. That certain sanctions and penalties:should be imposed on the respondent as a consequence,of the aforesaid wiolativns. .,:. NOW, THEREFORE, it is the decision and determination of the .+ Local Liquor Licensing Authority that the respondent, Casi"p Vail, Inc.'`, .shall have its liquor license suspended for a period of seven days, commencing at 12:00 noon, April 15, 1969;•and that during said period-., iw''-'; the respondent shall cease and desist from exercising-any'pri'vileges related to said license. 1^, Dated this 15th day of April, 9 Chairman, Local L?gupr, Li ensin� :Authority In Lnr, r1Hl1Li-, Vi 1. V1yLVl.i 11Y 17 M ru0j_L%. HEARING REGARDING THE POSSIBLE REVOCA- TION OR SUSPENSION OF A LIQUOR LICENSE ) FINDINGS AND DECISION ISSUED TO CASINO VAIL INC. a Colorado ) j• corporation, Respondent ) ) THIS MATTER, coming before the Board of .Trustees for the „'.•. 'Town of Vail, Colorado, sitting as the Local Liquor Licensing Authority•:`,:' for the Town of Vail, at a public hearing held pursuant to notice to':' .4'. the above -named respondent and the general public, in accordance with Colorado Revised Statutes Chapter 75, Article 2,Section 11, and the Authority having considered evidence'and the testimony of witnesses, finds as follows: 1. That the respondent violated the laws of the State of Colorado in the operation of a restaurant and liquor establishment' within the Town of Vail, and more specifically' violated C. R. S. (1953)61 75-2-3, as amended. 2. That certain sanctions and penalties :should be'.,imposed,':r-''`s: on the respondent as a consequence of the aforesaid. violations. NOW, THEREFORE, it is the decision and determination of'th Local Liquor Licensing Authority that the respondent, Casiep,Vail, Inc;,:_3' t.shall have its liquor license suspended for a period of seven days, -commencing at 12:00 noon, April '1$1, 1969, and that during said period the respondent shall cease and desist from exercising any privileges related to said license. Dated this 15th day of.April, 9 c l Chairman, Local Liquor Li ensing �.G N Authority - r : A. z .'� f.• .. THE TOWN :,OF VAIL STATE OF`COLORADO I IN THE MATTER OF CONDUCTING A PUBLIC' HEARING REGARDING THE POSSIBLE' REVOCA- TION OR SUSPENSION OF A LIQUOR LICENSE ) FINDINGS AND DECISION "= F' ISSUED TO CASINO VAIL, INC., a Colorado.:) corporation, Respondent ). THIS MATTER, coming before the Board''of Trustees -for': the,. •�;.•,,;,,.�':,;,_ Town of Vail, Colorado, sitting as the Local Liquor Licensing Authority - 'P„ak..i for the Town of Vail, at a public, hearing held pursuant to. notice to . • �-, ,arc: the above -named respondent and the general public, in accordance with Lis,.(r• Colorado Revised Statutes Chapter 75, Article 2, Section ll, and the, Authority having considered evidence and. the testimony of witnesse"'..� finds as follows: 1. That the respondent. violated the laws of the State of," Colorado in the operation of a restaurant and liquor establishment':'. P q 3 within the Town of Vail, and more specifically violated d. R..S. (1953 75-2-3, as amended. ; is 2. That certain sanctions andpenalties should be imposed'` ' '.on the respondent as a consequence of the aforesaid violations. NOW, THEREFORE, it is.the decision and determination of.th,a Local Liquor Licensing Authority that the respondent, Casigo Vail, In4 , shall have its liquor license suspended for a period of.seven days,:_;,; commencing at 12:00 noon, April la, 1959, and that during said period' a the respondent shall cease and desist from exercising g any privileges. related to said license.` Dated this 15th da of A ril 9 y P :•, , ", ,j. Chairman, Local Liquor Li ensin�' ;:Authority.