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• MINUTES OF THE MEETING
VAIL BOARD Off' TRUSTEES
AUGUST 13, 1969
The Meeting of the Vail Board of Trustees was called to Order
by Mayor John Dobson, at 7: �, 5 p. m. , in the Manor Vail
Conference Room on Wednesday, August 13, 19691
ROLL CALL: Roll Call found the following Members present:
Mayor Dobson
Trustee Kaemmer
Trustee Steinberg
Trustee Bailey
Trustee Langmaid
Absent: Trustee Donovan
Trustee Kindel
Others present: Messrs. Lynch and Minger.
L Minutes of the previous special meeting held on August 8
were read and unanimously approved.
IL Street Numbering System for Vail. Blake Lynch read a
letter from Rod Slifer proposing that local streets be numbered.
The Board agreed that this problem very definitely exists --it
was decided that the matter should be taken under consideration,
with a subsequent recommendation to be made in the future.
III. Financial Report. The Treasurer's Report and Vouchers
for July were read and unanimously approved.
IV. Consideration of Electric Utilit. Stud.v. After some discus-
sion, it was decided that the Board of Trustees should approve or
disapprove a formal contract with C. H. Hoper and Associates
to conduct a preliminary study evaluating services currently
rendered Vail by Holy Cross Electric Association at a set fee of
$30 600. Trustee Steinberg moved to accept the contract; Trustee
Bailey seconded the motion.
VOTE: Approve contract with C. H. Hoper and Asso-
ciates to conduct preliminary evaluation study of Holy
Cross' local services.
Mayor Dobson: YES
Trustee Kaemmer: YES
Trustee Steinberg: YES
Trustee Bailey: YES
Trustee Langmaid: YES
Preliminary study will be conducted as stated above.
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V. Report on Meeting with Post Office Officials. Blake Lynch
summarized the meeting held on August 11 with Ernie Chavez of
the local Post Office, and Mr. W. W. Churchill of the Post Office
Department Denver Regional Office, to discuss imminent future
relocation of our local facilities. The lease on the present space
expires in December, and we have offered to keep them apprised
of any space of which we gain knowledge. Their space requirements
are 2, 000 sq ft for the winter, and 4, 000 sq ft for future permanent
quarters. They are interested in constructing their own building or
obtaining a long-term lease on a suitable site. Discussion ensued
regarding the desirability of retaining the Post Office in the core
area. Although it is convenient to core businesses, there is no
parking space or loading facilities and there is a great deal of
traffic congestion at this location. It was thought that a civic
complex out of the core area might well include the Post Office --
as well as a library and municipal building. After discussion on
the matter, the Trustees asked Blake Lynch to query Vail Asso-
ciates on possible civic center sites --namely, the area adjacent to
the chapel and the fire house. In view of the Post Office's pending
move out of the core area, Trustee Kaemmer posed the question
of their providing door-to-door mail delivery service. Blake Lynch
is to inquire about the possibility of obtaining such service locally.
VI. Sian Review Committee Report. Anne Bridges, Chairman,
reviewed recent actions of the Committee, stating that for the
most part there were no serious problems with enforcing the
procedures set forth in the Sign Ordinance, with the exception of
the following three cases:
A. Correspondence and meetings have produced no agree-
ment between the Committee and Gulf Oil on the size of
their sign at the entrance to Vail. They insist on erecting
an 18'-high by 12'-wide sign, which exceeds the limitations
of the Ordinance. If the Committee enforces the Ordinance,
it may possibly involve court action.
B. Although the Conoco sign was erected prior to imple-
mentation of the Sign Ordinance, because of its recent
removal for purposes of alteration to the station and sub-
sequent re -erection, it now falls under the jurisdiction of
the Ordinance. Continental Oil Co. in Denver was warned
that the sign would be removed by the Town if they did not
do so themselves within the given warning period. To this
date (tomorrow is the deadline) no action has been taken by
the station to remove the sign; if it is still standing tomor-
row, it will be removed by the Town.
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C. Because it was erected prior to existence of the Ordi-
nance, the sign at the Holiday Inn is not bound by the
Ordinance, However, the Sign Committee plans to work
with the Holiday toward a mutually agreeable compromise.
The Board of Trustees unanimously agreed to support the Sign
Committee in its enforcement of the Ordinance.
VII. Discussion of Proposed Subdivis{'q n Recnzlations. Terry
Minger reviewed the third draft of the Proposed. Subdivision Regu-
lations dated. August 1989, for the reaction and comment of the
Board. Terry stressed that Colorado's statutes were weak as to
whether subdivision rules should be in regulation or ordinance
form. Regulations allow maximum flexibility for the Planning
Commission in dealing with the subdivider to obtain approval of
his plans:
A. Pre -application Procedure: basic concept for develop-
ment submitted to Planning Commission, at which time any
immediate problems can be foreseen and discussed.
B. Preliminary Plat: complete preliminary plan pre-
sented to Planning Commission. This is the most impor-
tant step; the flexibility of the Regulations enables the
Commission to bargain with the developer to achieve a
mutually satisfactory plan.
C. Final Plat: formalizing of the preceding in terms of a
legal document; the Final Plat must conform substantially
with the Preliminary Plat --if any major changes were
involved, the subdivider would have to go back to Step B.
The Final Plat is reviewed by the Board of Trustees and
approved by the Mayor.
Terry brought out potential policy decisions inherent in the
third draft; i. e. , all streets shall be paved --with mat and. S"
base (this would not be as sophisticated a requirement as it is
in urban areas, with curbs, etc.). A policy on parkland dedica-
tion should be included in the Regulations --Vail presently doesn't
have enough public open space --thus making it especially impor-
tant to insure it in the future. The Board of Trustees agreed to
study the Proposed. Regulations at greater length.
VIII. Street Sian Retort. Blake Lynch reviewed the memorandum
of advice from Attorney Robinson regarding the physical appearance
of traffic regulatory signs in Vail. The State Department of High-
ways follows certain specifications in placement and maintenance
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of traffic control signs from which deviation is not currently
allowable. The American Association of State Highway Officials
is presently considering major revisions for traffic control
device standards --to be completed by the end of 1969. They will
advise us of the changes so that we may alter our signs to con-
form to the new standards should such revisions make it possible
for us to experiment along the lines favored by the Board of
Trustees. In the meantime, the Highway Department has
advised that we can safely experiment with "warning" type signs
(such as "speed bump ahead"), as distinguished from "regulatory"
signs.
At this time discussion was held regarding posting of parking
directional signs at all entrances to town. Blake suggested that
we get together with the gentleman who is currently conducting
• a sign study for Vail Associates. He also proposed that VRA
make an official determination on the appropriate type of
lodging direction signs to be erected. in the village. Mayor
Dobson stated. Vail Associates shouldbe advised that any signs
they erect on public property should first be approved by the
Board of Trustees --their signs currently standing in the village
have not been approved,
1X. Miscellaneous Remrts.
A. Terry Minger summarized the various advantages of
the street flusher proposed for purchase. A 1, 425-gallon
Ford tank truck outfitted as a flusher truck can be pur-
chased for a total of $4, 970, as opposed to a cost of
$10, 000 for a custom built vehicle. In addition to being a
one-man street flushing operation (as opposed to the present
six -man operation), its other uses include: backup as fire
pumper; sewer cleaning and flushing; snow and slush
flushing; basement/excavation pumping; tree/landscape
spraying; water remote or inaccessible areas; and water
transport. Trustee Langmaid made a motion to approve
the purchase; Trustee Bailey seconded it.
VOTE: To approve purchase of street flusher.
Mayor Dobson
YES
Trustee Kaemmer:
YES
Trustee Steinberg:
YES
Trustee Bailey:
YES
Trustee Langmaid.:
YES
Street flusher will be purchased for $4, 970,
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B. Beaver Dam Circle Paving. The Board felt that Vail
Associates' proposal to pay 1/3 of the total $10, 000 cost of
paving Beaver Dam Circle was not adequate, and that
there were other paving projects of more importance.
C. Dr. Steinberg commented that Vail Associates may have
changed their plans to construct a tunnel to the west of
Beaver Dam Road --he has heard a rumor that a bridge will
be erected instead. A letter should be sent to Vail Asso-
ciates requesting them to advise us on the current status of
the tunnel plan.
D. The problem of day skier (at Lion's Head) parking on
Forest Road was discussed. A very definite need for signs
exists to prohibit illegal parking in this residential area.
X. Citizen Participation. Hans Weibel reported that lug vehicles
have been seen moving in the village before 7:00 in the morning.
Movement of these vehicles is illegal at all times; Police will be
advised to curtail this activity where it exists.
With no further business to appear before the Board, the Mayor
adjourned the meeting at 9:50 p. m. (An Executive Session of
the Board of Trustees was held subsequent to this meeting.)
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