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HomeMy WebLinkAbout1969-08-13 Town Council MinutesOFFICE COPY -- DO NOT REMOVE • MINUTES OF THE MEETING VAIL BOARD Off' TRUSTEES AUGUST 13, 1969 The Meeting of the Vail Board of Trustees was called to Order by Mayor John Dobson, at 7: �, 5 p. m. , in the Manor Vail Conference Room on Wednesday, August 13, 19691 ROLL CALL: Roll Call found the following Members present: Mayor Dobson Trustee Kaemmer Trustee Steinberg Trustee Bailey Trustee Langmaid Absent: Trustee Donovan Trustee Kindel Others present: Messrs. Lynch and Minger. L Minutes of the previous special meeting held on August 8 were read and unanimously approved. IL Street Numbering System for Vail. Blake Lynch read a letter from Rod Slifer proposing that local streets be numbered. The Board agreed that this problem very definitely exists --it was decided that the matter should be taken under consideration, with a subsequent recommendation to be made in the future. III. Financial Report. The Treasurer's Report and Vouchers for July were read and unanimously approved. IV. Consideration of Electric Utilit. Stud.v. After some discus- sion, it was decided that the Board of Trustees should approve or disapprove a formal contract with C. H. Hoper and Associates to conduct a preliminary study evaluating services currently rendered Vail by Holy Cross Electric Association at a set fee of $30 600. Trustee Steinberg moved to accept the contract; Trustee Bailey seconded the motion. VOTE: Approve contract with C. H. Hoper and Asso- ciates to conduct preliminary evaluation study of Holy Cross' local services. Mayor Dobson: YES Trustee Kaemmer: YES Trustee Steinberg: YES Trustee Bailey: YES Trustee Langmaid: YES Preliminary study will be conducted as stated above. 0 • E Page Two V. Report on Meeting with Post Office Officials. Blake Lynch summarized the meeting held on August 11 with Ernie Chavez of the local Post Office, and Mr. W. W. Churchill of the Post Office Department Denver Regional Office, to discuss imminent future relocation of our local facilities. The lease on the present space expires in December, and we have offered to keep them apprised of any space of which we gain knowledge. Their space requirements are 2, 000 sq ft for the winter, and 4, 000 sq ft for future permanent quarters. They are interested in constructing their own building or obtaining a long-term lease on a suitable site. Discussion ensued regarding the desirability of retaining the Post Office in the core area. Although it is convenient to core businesses, there is no parking space or loading facilities and there is a great deal of traffic congestion at this location. It was thought that a civic complex out of the core area might well include the Post Office -- as well as a library and municipal building. After discussion on the matter, the Trustees asked Blake Lynch to query Vail Asso- ciates on possible civic center sites --namely, the area adjacent to the chapel and the fire house. In view of the Post Office's pending move out of the core area, Trustee Kaemmer posed the question of their providing door-to-door mail delivery service. Blake Lynch is to inquire about the possibility of obtaining such service locally. VI. Sian Review Committee Report. Anne Bridges, Chairman, reviewed recent actions of the Committee, stating that for the most part there were no serious problems with enforcing the procedures set forth in the Sign Ordinance, with the exception of the following three cases: A. Correspondence and meetings have produced no agree- ment between the Committee and Gulf Oil on the size of their sign at the entrance to Vail. They insist on erecting an 18'-high by 12'-wide sign, which exceeds the limitations of the Ordinance. If the Committee enforces the Ordinance, it may possibly involve court action. B. Although the Conoco sign was erected prior to imple- mentation of the Sign Ordinance, because of its recent removal for purposes of alteration to the station and sub- sequent re -erection, it now falls under the jurisdiction of the Ordinance. Continental Oil Co. in Denver was warned that the sign would be removed by the Town if they did not do so themselves within the given warning period. To this date (tomorrow is the deadline) no action has been taken by the station to remove the sign; if it is still standing tomor- row, it will be removed by the Town. 9 Page Three C. Because it was erected prior to existence of the Ordi- nance, the sign at the Holiday Inn is not bound by the Ordinance, However, the Sign Committee plans to work with the Holiday toward a mutually agreeable compromise. The Board of Trustees unanimously agreed to support the Sign Committee in its enforcement of the Ordinance. VII. Discussion of Proposed Subdivis{'q n Recnzlations. Terry Minger reviewed the third draft of the Proposed. Subdivision Regu- lations dated. August 1989, for the reaction and comment of the Board. Terry stressed that Colorado's statutes were weak as to whether subdivision rules should be in regulation or ordinance form. Regulations allow maximum flexibility for the Planning Commission in dealing with the subdivider to obtain approval of his plans: A. Pre -application Procedure: basic concept for develop- ment submitted to Planning Commission, at which time any immediate problems can be foreseen and discussed. B. Preliminary Plat: complete preliminary plan pre- sented to Planning Commission. This is the most impor- tant step; the flexibility of the Regulations enables the Commission to bargain with the developer to achieve a mutually satisfactory plan. C. Final Plat: formalizing of the preceding in terms of a legal document; the Final Plat must conform substantially with the Preliminary Plat --if any major changes were involved, the subdivider would have to go back to Step B. The Final Plat is reviewed by the Board of Trustees and approved by the Mayor. Terry brought out potential policy decisions inherent in the third draft; i. e. , all streets shall be paved --with mat and. S" base (this would not be as sophisticated a requirement as it is in urban areas, with curbs, etc.). A policy on parkland dedica- tion should be included in the Regulations --Vail presently doesn't have enough public open space --thus making it especially impor- tant to insure it in the future. The Board of Trustees agreed to study the Proposed. Regulations at greater length. VIII. Street Sian Retort. Blake Lynch reviewed the memorandum of advice from Attorney Robinson regarding the physical appearance of traffic regulatory signs in Vail. The State Department of High- ways follows certain specifications in placement and maintenance . Page Four of traffic control signs from which deviation is not currently allowable. The American Association of State Highway Officials is presently considering major revisions for traffic control device standards --to be completed by the end of 1969. They will advise us of the changes so that we may alter our signs to con- form to the new standards should such revisions make it possible for us to experiment along the lines favored by the Board of Trustees. In the meantime, the Highway Department has advised that we can safely experiment with "warning" type signs (such as "speed bump ahead"), as distinguished from "regulatory" signs. At this time discussion was held regarding posting of parking directional signs at all entrances to town. Blake suggested that we get together with the gentleman who is currently conducting • a sign study for Vail Associates. He also proposed that VRA make an official determination on the appropriate type of lodging direction signs to be erected. in the village. Mayor Dobson stated. Vail Associates shouldbe advised that any signs they erect on public property should first be approved by the Board of Trustees --their signs currently standing in the village have not been approved, 1X. Miscellaneous Remrts. A. Terry Minger summarized the various advantages of the street flusher proposed for purchase. A 1, 425-gallon Ford tank truck outfitted as a flusher truck can be pur- chased for a total of $4, 970, as opposed to a cost of $10, 000 for a custom built vehicle. In addition to being a one-man street flushing operation (as opposed to the present six -man operation), its other uses include: backup as fire pumper; sewer cleaning and flushing; snow and slush flushing; basement/excavation pumping; tree/landscape spraying; water remote or inaccessible areas; and water transport. Trustee Langmaid made a motion to approve the purchase; Trustee Bailey seconded it. VOTE: To approve purchase of street flusher. Mayor Dobson YES Trustee Kaemmer: YES Trustee Steinberg: YES Trustee Bailey: YES Trustee Langmaid.: YES Street flusher will be purchased for $4, 970, 9 Page 'Five B. Beaver Dam Circle Paving. The Board felt that Vail Associates' proposal to pay 1/3 of the total $10, 000 cost of paving Beaver Dam Circle was not adequate, and that there were other paving projects of more importance. C. Dr. Steinberg commented that Vail Associates may have changed their plans to construct a tunnel to the west of Beaver Dam Road --he has heard a rumor that a bridge will be erected instead. A letter should be sent to Vail Asso- ciates requesting them to advise us on the current status of the tunnel plan. D. The problem of day skier (at Lion's Head) parking on Forest Road was discussed. A very definite need for signs exists to prohibit illegal parking in this residential area. X. Citizen Participation. Hans Weibel reported that lug vehicles have been seen moving in the village before 7:00 in the morning. Movement of these vehicles is illegal at all times; Police will be advised to curtail this activity where it exists. With no further business to appear before the Board, the Mayor adjourned the meeting at 9:50 p. m. (An Executive Session of the Board of Trustees was held subsequent to this meeting.) •