Loading...
HomeMy WebLinkAbout1970-03-09 Town Council MinutesF OFFICE COPY== DO NOT REMOVE MINUTES,OF THE MEETING VAIL BOARD OF TRUSTEES MARCH 9, 1970 Mayor Dobson called the meeting to order in the Manor Vail Conference Room at 7:30 p.m.. ROLL CALL found the following members present: Mayor John Dobson Trustee Richard BG.iley Trustee John Donovan Trustee Johnny Kaemmer Trustee C.E. Kindel Trustee Thomas Steinberg Absent: Trustee Joseph Langmaid Others present: Blake Lynch, Larry Robinson, 0 Gerry White, Terry Minger, Stan Bernstein I. FINANCIAL REPORTS. These reports will be deferred to a later meeting because the Trustees have not had time to peruse. II. CONSIDERATION OF PULIS ANNEXATION (Proposed Ordinance ido Blake reviewed the proposed annexation with the Trustees, adding that they have -executed a side agreement to comply in the future with that portion of the Subdivision Regulations which have to do with SS land dedication. The Planning Commission feels it is feasible to apply this agreement to this annexation because of the Forest Service land and the golf course which provide adequate open space. Gerry White, Chairman of the Planning Commission, remarked that the Commission recommends the annexation of the Pulis property. Blake polled the Board as to whether they had read and utuierstood Proposed Ordinance No. 5; they all replied affirmatively. Trustee Bailey made motion to approve the ordinance; Trustee Kindel seconded. VOTE: Approve proposed Ordinance No. 5 of 1970. Mayor John Dobson: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Trustee Johnny Kaemmer: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Ordinance No. 5 of 1970 and Pulis annexation are hereby approved. III. CONSIDERATION OF MUNICIPAL BUILDING PROGRAM -10 A. SELECTION OF ARCHITECT: Trustee Bailey and Blake interviewed three architects and ultimately selected Harold Carver Architects of Vail because it is the most available for consultation, and the team of Carver and Olson provide good design work and technical expertise. Blake asked the Board to approve the execution by Blake and the Mayor of contract documents for final architectural work if decision is made to go ahead with construction of the complex. Trustee Kindel so moved; Trustee Steinberg seconded. VOTE: Execute contract to bind Carver Architects to accomplishment of final work on Municipal Complex. Mayor John Dobson: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Trustee Johnny Kaemmer: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Contract will be executed for Carver's final work. • B. BUILDING REQUIREMENTS: Terry Minger reviewed the Tentative Partial Program for the Municipal Complex prepared by Carver (attached hereto as Exhibit A). C. SITE LOCATION: Blake recommends transmitting a written communication to Vail Associates tomorrow acceptingtheir proposed site. Trustee Steinberg moved to accept the site; Trustee Bailey seconded. VOTE: Accept Vail Associates' proposed municipal site. Mayor John Dobson: YES Trustee Richard Bailey: YES Trustee John Donovan: YES Trustee Johnny Kaemer: YES Trustee C.E. Kindel: YES Trustee Thomas Steinberg: YES Blake will inform VAT that we accept their proposed site. D. FINANCING: Blake reviewed the alternatives for financing this municipal complex. There is no way the complex could be financed this summer through general obligation bonds. There are two options: we can wait for two years until we go home rule and the debt limit increases, or we can form a non-profit corporation. Formation of an NPC might involve'the Mayor, one Trustee, and one f)irector from each District Board as members of the corporation. Such corporation would issue bonds and lease the facilities to the Town on a year-to-year basis. The complex and any improvements would revert to the lessee at the end of 15 years, at which time the bonds would be retired. The interest rate for thef revenue bonds would be approximately 1 to 13%►"t an for general obligation bonds. Application approval for NPC would take approximately 100 days. If approved, these funds could also be used to purchase Vail Associates' Maintenance Shop, if so desired. page two Legal fees involved to process NPC would be around $10,000, as opposed to $3,000 for general oblibligation bond election. The Trustees will take this matter under advisement and discuss it at greater length on Thursday at 3:00 p.m. IV. CONSIDERATION OF SUMMER DAY CAMP OPERATION: Blake and Doris Bailey of the VRA Convention Center feel it desirable to inaugurate a summer day camp program for visitors who bring their children to Vail. He noted that Snowmass has had such a program since its inception. Kay Cherry will be operating a private camp of this type and will not be involved with this program. Town proposes to sponsor this program from June 8-September 8. A competent woman would be engaged to operate the camp. Tentative prices are: $7.00 for full -day session; $3.00 for morning session; for ages 6-14 possibly. Activities would be fishing, archery, hiking, soccer, volleyball, cookouts; cartoons and games on rainy days. Horseback riding and jeeping would be best excluded, thereby eliminating adjusting insurance rates, etc. Insurance on such a program would be $100 for the summer. Blake feels that local teenagers would be excellent assistant counselors under adult supervision. He foresees an expenditure level of $3,500. It was suggested that a season rate might apply for local children whose mothers currently have a babysitting problem. Trustees will take this matter under advisement. V. REPORTS: A. REVISED ESTIMATE ON COVERED BRIDGE LANDSCAPING: Blake reviewed Chris Moritz' latest revision which is approximately �5,000. Mayor Dobson noted that he had receivede rom Gaynor Miller stating that he definitely prefers concrete over asphalt for surfacing of this area. Dale McCall of the VRA suggested to Blake that perhaps the local Rotary Club could participate in the physical work in this area. B. STATUS OF ELECTRIC UTILITY STUDY: Blake reviewed our most recent correspondence from Mr. Hopei, which stated that he has received most of the requested information from Holy Cross. As soon as the last of the desired information is given to Mr. Hoper, he should be able to give us the finished report in two months. C. MAIN PARKING LOT LEASE SIGNED. On February 24, 1970, the Main Parking Lot lease was executed by the Town and Vail Associates for the ensuing 49-year period. VI. PRELIMINARY_ NOMINATION OF MUNICIPAL ELECTION JUDGES, CLERKS, AND ALTERNATES. Upon query by Blake, the Trustees suggested several • qualified electors to be considered for the April 7 election board. Blake will contact them regarding their consent to nomination. VII. POSSIBLE POLLUTION --GORE CREEK. Blake reported that a representative of the State Health page three Department is in Town this week to analyze the algae condition in Gore Creek --at this time he doesn't feel it is serious, VIII. LANGE CUP SKI RACE. The following proclamation will be published in the Vail Trail in conjunction with the upcoming Lange Cup race per the unanimous decision of the Board. "WHEREAS, the Lange Ccmpany, in order to promote and advance ski racing in the United States, is sponsoring a professional ski race in conjunction with the International Ski Racers Association in Vail, Colorado, and; "WHEREAS, the Board of Trustees for the Town of Vail wishes to recognize in an official manner the Lange Cup Race as an outstanding event in the . Vail winter season; "NOW, THEREFORE, BE IT RESOLVED AND PROCLAIMED: that March 18th to 21st, 1970, will be known as the "Lange Cup Race Week" in the Town of Vail, and that this proclamation and resolution shall serve as official acknowledgment of the contribution of this event of the Town of Vail." /s/ John A. Dobson Mayor, Town of Vail IX. ENFORCEMENT OF NUISANCE ORDINANCE. Trustee Kindel suggested that efforts be made to enforce the nuisance ordinance as it applies to trash piling up throughout the village. Blake noted that managers/owners of all such local eyesores have been given abatement warnings via certified letter. With no further business to be discussed, the meeting • adjourned at 10:25 p.m. page four • ... .. - ..•t; c:f°.;. L.�l:d'Li. i7��a�,.?ri..rlA.-o-itl_d� Tyne of space 1� o. ct cns s ss1 recce Relatior4vrith Staff and Public fir office of it __.at_ ofr.ce space ;Reasonably accessible to public City Ma""ager j? yes' =1 1-- out table File bookcase E`sFrequent contact with all heads cnbl net ' i; isito::s chairs IDepartment especially to i�'Asst. City Manager, Attorney and .`".'? „�?�,•a- ?'`ails for claps, cha_ �E 1 sec`y. _v�i .t appointment curing day _th 6 citizens and staff � v,ry'b - - a"f_ce Cffice oi=.ra 2rlJa o space �g�RAaEo ably accessible to public Asst. Ci:-,7 ds a_cse:' j!unctio._s largely o zoning#8 3�tgr. v, E arcs Fbi-rect acceas to City Manager, k; niture 3t<es could include Secty., and. Attorney r: ?ZrG a:-ir'.?el direction 4 viF _torschairs ?� Desk vn^ layout table ii ie c,-:b iet, bookcase � F{ wloce't .. Administration. lists as stenographer, typist and Pirect.ly accessible to public and stereo Ea reeentio sie+t for City Manager, City 'M.a ager, Asst. City Mgr. and Asst. City gr., and City AttorneyF attorney Ee re8fw T. iWh t :?3i^$ hiiizg ReaacrabI7 cons.Fem ent to machine Files, slp;orage cabinet and mzillna room Seatine- for 5 visitors F: tz=e _need for 1 additional . is ateno rar5. ac•,litional. f3 pj, . o. y r:�;wy�.sa> 3'r•�°rai_e office space ;fConvea.esat to pubic 'Pri ate conversation 113irectly accessible to City ryigao ;{ Doo'kcase' 2 _-' e NAss>t. City Hgr. and Secretary an- ., Trout table ;closet $ i Comwpletply isolated Pram p lie Co�f`cae«c ; Frec1"e e US-, :for raeetinga up to 1112.:e.ily accessible buy City ViSrn Poem f!. 14 Aso— arouad a conferee '!anal Asst. City Mgr. t•a ''S *- Ei:o-x, Meetings, �c onve:3ient to Other depts. aq Cft. r £;&L. - public groups #! public groups Cont a_ aee. One wall avail-b-e for $ pull e z: aps, c- alkboard. Other �. ,all as tsclz-nble surface. � Area Re-1400sr.j. Minimum MaxIMM-M 12u � 15© � 4 I 115. � '25 f, 130 115 A fj possible to use E eGVI-ng and j, court facility l 2-10 P CP1AiV _ T Type of space ctions and needs F Finance department Yertorms all ! financial duties {or the City of I Vail, Special :h-provm-aant Mist., Vail Water and San. District, i Vail Rec® Dist., Vail Fire Dept. and include.- oer-eral bochl-ecping, billing, receiving, accoun47-^.3s i record keeping. Present staff consm is of 1 "-dance director -Idasst. By 19?� a billing desk I would be acCed and by 1930 a I general Clerk. Finance Semi private office Director Desk and work table 2 files 2 Visitors chairs Reiatics46, with Staff. and Public Convenient to Administrative inept. Ad;j cen to Asst. Director and to lc3erke. accessible to Vault and IMachine and mailing room Assistant Semi private office HSame as Finance Director.. Director Desk, woel., table, 2 files °' 11i •ectly accessible to pb6lic for 2 Visitors chairs paying bills Clerk Space Desk and Mes by 1975 Adjacent to Pair, and Asst. Dir. Add a aecond by 198" €;Accessible to Vault and machine and mailing, rooas Vault and pare protected vault for 2 h . Coni,aeniant to Finance wept. Record Room protection to house assorted fileal Administration Dept. on open shelving,, maps, and offic .al records, photostat machine F Machine and �. Preparation of outgoing mail. Conve-nieint to all department-9 Mailing ?Room Recei ing and sorting of incoming. Adjacent to rear eatramce Machine billing. Probably used b'y �! all cleri.s and ste os in building Addressogra.ph, duplicator, card fa -- ptmen and eta machine. nolne at 1?�° present 2v£i W PUBLIC VrORKS Type of vpnca ri end needs RelaZm7u'�ip if Dn Stzaf f and Public iyV Thia divi8ion in made um of several Lindividual departrents and respo _. nsi, bilitiea but could all be grouped in I the same area usins the same cler=-'-7 ;typiat and receptionist ii City None at present. -Private office zy�� 11ccessible to public. Engineers 1975. Respo-asible ;or all streetS4 Close to Co-L!Eerc­r_e boon, utilities, drainage. Convenient to Desk, drafting table, plan files, Admir-lotration iletter files. Nanging space or. walls. 2 visitors chairs. jj Dra ftsman -None at prose -zit. Needed by 1980. Convemient to Civ�' Engineer, .tL_�; r Planner Tech. Dr;iting table, file,, an. As9t. City 14&r. Building Tprivate office Accessible to public Inspector Desk and layout table 'Eavvenlent to Engineer, draftsmen 2 file cabinets Flan Checker None at present. Beeded by 1980. Adjaceint to Building Inspector ,Peak and layout table 12 files Director, 77ai I Desk Space and Metro. Recrea. 2 file cabinets Convenient to public District Water & San, Desk space and 2 file cabineta Convenient to public District Fire Chief Desk space and Me cabinet Area R. e ui Minivirm 0 0 90 0 70 710 70 0 710 31, &E DEFARTM=- Type of space Funct;.ons and reeds 1; The police depart-----nt by '-980 rill consist of Chao Lieut. Dispatcher R Seeretary fi 16 officers 4 veh-�clez 'Tbe function of this departmetit is sommAna";solar, ed from the rest of thocit- owx ment althouGh.it needs ,to be in quarters adjacent or attachei to the A&miniDtration area for adequate correlation and control Chief i Pr-7vate office space Depl., 2 Mes i? 4 visitor C"heirs " Moset is Close to se onda—zj entrance and to parking fi Lieut. I Needed by 1975 Efi Sam private space, dock and file 'Radio Dispateher equipment, fairly noisy Clerk Police ;Fire resistant area (consider records same area as vaul) Retaining For overnight use only. Guests cellc; are taken to Eagle ComMy jail at learlieatopportunityi, Present need for I male cell, I f effiale 1with toilet and lavatory Area Rea;Aremezte I Relationship tyith Staff and, Public Finir"M gg ILAccessible to public and to off icers -onvenient to City Yana hex end city 4 6lose to oparationG center and ntervweq zowo � Cless%-ble b7 p0blic, ej 60 i20, to Clerk, Chief and Lieut. be '-,,i basement 9 200 60. 200 4. Type of spacey, ea�Sons and needs I Property storagA RISC. Stolhz goods and evideree.-� and evidence {� store u oa e - 1%es and catalogued j Interrogation So-wdpsoof goes for Rooms ', interviews Between i:.aestigatog 1 a^_d suspects � L Officers Space for chmmg3 into uniform c^• . tl . 7� y or street clothes. 20 full i:eight locKers I water, c? oaet 2 lavatories 1 tzouen urinal 1 shower .stall Lounge area, coffee and dispensers Police Lab. Future 4 Area fie eats Relationship Ath Staff and Pbblic s ifil-- Could be in basement ii Z-A IWO Could be in basement i Could be in basement Could be in aasm:max:t 1100 200 2 � X-C NO FACILIT-145 Type of space Oct, ons and Needs Municipal Mo-. able sea -ring for 100 for a variety of Court aad s,functions including trustee meetings, Public Meetings various Boards and Co--aittees Civic association mee-.:ings L--Cturvs Slide and movie presentations De-monstrat-I ons Mmicipal Court Public Flea -zings Raised platfo= to accomodate table seatingg,, for several possible rises a3 judge and court clerk, plantiff and defendent b) Trustees c) Other boards d) Press Room requires good method off: displaying mapps, charts, slide pro.jections. Should be visible to both audience and board table. Room requires excellent noise free ventilation, sound amplification Coat hanging space Because of its conmuvtty sez-rics uss2, accommodation should be made for serving., light refreshm-eats `Storage -facilities for extra tables, easels, amplifier, recording supplies and equipment Peat Rooms Available td both public and aWf Mend I W.C., 2 Lev., 2 Uri -1 WO mi� - 2 W.C., 2 Lay. Reception pay bills, register complaints, Receptionist typist xeith 4eok and 2 files ulltb Staff and Public Useable independently ircm otb*r city hall f=ctlons. How-t7ar, m to be fairly close to Administra 9"—ctivus. Convenietnt to public rest -Oomr" drinking fountain and pay teleph Overflow or waiting spectatora should be accomodated inside the biiilding in a hall or lobby A=G98-ble to all dinpts. Mccept Accessible by pdblic from Cou-"t Room, or A&-ulnistrativ* area AdJacent to malu entrance, ftn=ea off -ice. (to loc-ation :Car receptionist to observe Goings and oamings I Mamma 30 1 5 'U 200, 2wu A-41D . U7 p-az Type of se 11 F M. Q t i o a a-v I Ueeft Boiler Room Hat rater heater Equ4p- Storage Dead 21.1tar- 2-11ad plcr.s f'ror. btjjjd,,.-jg �i depa-rtmant, bulk :rormsf mLsc. supp1jes hour Protected Maintenance Roam Hand 'cools Lawn r,,tove--c, hoses Jam I t a r Service Sink closet cle"mins supplies Hang up space basc . LAN a aad Danimal for good traff ic,privacy Corridors, and sound control Stairs Walls and Partitiona RZIFI-ti'MOU-in -ith =-d Public R cal -Ad be In bas--m ,�ccescible to outside --nd 4-nr3e-s 2-1 Could be in basement Could be In Moment ccea able to exterlor Close to Adm*mistration Police, Court do SM14AU OF SEACS 14BEDS AND AIMU PRINCIPAL BITMING --esent Requirement ,DEPARTHEW OR MCTIUM 7. re5if I Bat. A3ta —U�n- A&Unistrative and Legal Manager 0 124 0 Asst. M,,r. 0 119 0 Administrative Steno 0 110 0 City Attorney 0 119 0 Future tiirement r e I Bomtc® I -,LLJ2- Main nd 0 156 0 131 - 0 200 0 131 0 230 0 0 '—'M 0 - (Noi-al Finance ro-,:t4crao o2 Dept. co-tlld-mvc- to 2nd floor it futve) XrQctor 0 90 0 Asot. Divctato�.- 0 CIO 0 0 0 90 Clerk Space 0 0 0 0 0 120 Vault and Recordo 0 20117 0 0 200 200 Mach:Uw wrid Mailinp 0 —0 100 480 0 0 200 ZU 0 Public WqxL.a City Fnsincer 0 0 0 0 120 a Draft-m.1wr, P banners 'Tech. - - - - 09 0 tuilding Inspector 0 90 0 0 90 0 Plan chec!zer 0 00 0 90 0 DLrcctor,, Recreaticya Diet:. 70 0 0 70 0 I -later wal San� uction D15.%ietor 0 70 0 0 70 0 Fire Chief 0 70 0 0 70 0 —MV —0 Police Deparbnn-nt 94 0 0 126 C Lieut. 0 0 0 0 90 0 Dlupatcho:iClerk 0 60 0 0 120 0 Police x-ecords 0 0 a 0 200 0 Reti1nitxo, cello 60 0 0 200 0 0 Property s;tovagt, -x.d evidence 200 0 0 400 0 0 Intarrosatiou Room% 100 0 0 200 a 0 Sqwd Roam 250 0 0 800 0 0 Police 1-11). 0 0 a 100 0 0 S "i ---- ---- abtotal -0 6 0 --:--N11, itunicipaL uo=t ma vunic Meetings a 1431, Rest Rooms 0 20D Public Raception 0 225 Subtotal 0 1855 Na-Inter.'Lance and Eq-,Ajxnent 225 0 200 0 k1alatonnu= Ram 100 0 Janitor 0 10 Subtotal TO Misc(ALIU-1couG ITPAJ,s ar'd GCmAdcra 100 200 and Parr'Itior.r. NO 300 .14C.110 b ------ .300 dO TUTIA-71 'y Future requirmant for 10,000 volmas Adult reading Area 1500 Area Childrans 600 C`Lrculation 400 500 FIRE SICNYMNI, Futurt Reqmirmicat for dupllwttii ex,LqUng rz;a"%.Gv. on mmy cite 0 1860 0 0 0 200 0 0 0 40,0 0 0 225 0 0 0 j 4100 0 0 0 200 0 0 0 0 1.0 0 70' 0 100 zoo ; 100 0 200 300 250 300 506 KS-6 0 2825 5374 960 2500 900 800 pis MMON 1: The initial 1-mildiiin, could be bullt to the mat wdnlm-al apace apedo and tU3 po,-,vibly mmy be req!Ltim-1; by fiximc,"'A If this vore tbe ceme), the Initial lmiilfling ob.auld ccm;)Iat of .vppro— .,,,DOD to 5,500 st' rt leant 3,700 of, vdUcla chould be o.j - pade, I-val to avoid. steps and rrmpo. The rmnin-Ing 1,400 to 1,800 OF con1d be in a Imml: level if, the 140-pography of the atte pc-m—Its. OPTION 2, It could be highly desirable to build olough at tMa rAme to accoomcInte the City Hall function tuitil 1960. :if this were clone approximately 5v4-00 SF would need to be dievotn'd to s_yvound floor space and an additional 2,800 SP vMmmod Urver lcvol. An additional 960 Sr would be required either at grade lava l or om.a 2m.' floor depending on aite limitations. For long swage needs, it shot -id be anticipated Umt this size v.dght need to be extended at Gme point in the �i:,Uwo in wbien cc -tic the ultimate building arbitratily might cancist of 7,500 Sr of ground floor area, 5,000 SP of lmier lovel mma and 2,1500 OF of 2nd floor artin. 40 10. OWINQW. SITE FiRINIPSMING, Ground floor rat. -Guild f1cor Op''Pan required for initial building and ults"we future WIN, SY 2. Library niture ground floor Grace 5 600 Ica, 3. Vire Station 4. foot: Wice Dedication for future pout office SF 5. Ulthsato Ganaval Parking city vehicles 25 Imployees 30 ance 4 Vielters (worot case at nigAt for function in Meeting Room u-1hen employees and post office is closed) Day time VKHOZO only 30 Tact Office 20 109 airs AlIcza for fututro additional need 41 'enra, 43COO SP ISO ea�,s maximm at 32037fenr 6. Walke and Drives 10000 ST. 7. Directory and Map of Wil ZOOO SF S. 'Landscaping and Open Space 27042 SF Total Wad Area Available 0 W • G'i1 .Z, S3. E � P . ,J`1 ?it[F x Gf S',1z.+a TO EQUN? SIMS Proximity to Community Aetiv'Uty Auto accaunib.Uity 3. I'adeatrian accousibility race Of utility conrioctions Energency VnIAO.e agrers Vire prMcation 7. Abitor =oassibility 8. image created 9. Eathetic capability 10. Orieztation to wind, onot, W swather 11. Maintenance of drives and talks 12. viev"?s 13. Topography and drainage 14. Size and shape 15. Sub Soil Conditions 16. Costs of Site Dovelopmmnt 17. Noise consideration 0 0