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HomeMy WebLinkAbout1970-05-13 Town Council MinutesY . MINUTES OF THE.BOARD OF TRUSTEES MAY 13,.1970 VAIL MUNICIPAL OFFICES Meeting was brought to order by Blake Lynch, Town Manager at 10:20 a.m. I. ROLL CALL found the following present: Mayor John Dobson Trustee Freeman Trustee White Trustee Steinberg Trustee Bailey Trustee Anderson Trustee Donovan II. MUNICIPAL COMPLEX A. Financial Considerations: Based on the discussion at the May 11, 1970 Board of Trustees meeting, the following matters were discussed --Should the Town receive the land for both the post Office and the Municipal Building, enabling the Town to obtain the property tax exemption? Once the town acquires the land, it would be very difficult to dispose of; could only be done through a Town election. The Post Office could not obtain a property tax exemption, this applies to Municipal Corporations. The best arrangement would be to have the Town own the land and enter into a contract with the Post Office to retire the bonds. At the end of 15 years the land and the building would vest in the Town. At the end of 19 years the Town would be completely reimbursed by the Post Office for the land. The possibility was discussed of having the Post Office sign an agreement providing that they pay for any Architectural fees incurred on their project if they do not go through with the project. It was decided to discuss with Dan Herrington of Boettcher and Co. as to whether or not the Post Office can be obligated in this manner. B. Architectural Considerations: The time factor on construction was considered. Should a completion date in December be forced or allow for completion next summer? George Olson assured that the working drawings could be complete by mid -July. Terry Minger stated that it was not possible to renew the lease on the Police Department and very doubtful to do so on the Municipal Office space. The Post Office also wants in by December 1, and is willing to pay whatever it takes on debt service. Harold Carver Architect Office has on file various contractors wanting into the area and their eagerness could change the past history of building in this area. It was agreed to work out with the Architect three different completion dates and have the contractors bid on this basis --the flown having the option of final decision. C. yRA Information Center: Terry Minger told the Board that a decision on the Information Center should be made w now pending working out the legalities. The amount for the Information Center, must be submitted for approval to the IRS at the same time as the Municipal Building. Dale McCall put before the Board an estimated cost of $35,000.00. Trustee Donovan was concerned that this seemed to be a high figure and maybe a cost of $20,000.00 per square foot would be more realistic. George Olson reminded the Board that although it was a small structure it still had all the complexities of larger facilities in it as did the main Municipal Building and in his opinion page two • it could not be built for $20,000.00 per square foot; therefore Mayor Dobson felt that the Board should have a more precise figure of costs. Dale McCall did not feel that the VRA could realistically cut down on their present space. It was agreed that the footage could not be feasibly cut, looking at a long range concept. Mayor Dobson inquired about the responsibility of maintenance. Dale felt that other than day to day housekeeping that the general maintenance of the building would be up to the Town. Terry Minger briefed the Board on the budget. It will cost -the Town $60,000 to $65,000 per year to retire the bonds. This is going to constitute a rather tight budget as you have to consider other costs such as street paving, landscaping, etc. in the $100,000.00. With the new dues structure for the VRA and this tighter budget for the Town, the VRA would not in the future be coming to the Board of Trustees for contributions. The possibility was discussed of the Town giving a substantial amount to the VRA for advertising and the VRA could in turn pay rent on the information center to the Town. Mr McCall justified the need for the information center as • follows: (1) provide a badly needed picnic area with public telephones. (2) Staffed by the VRA to answer general public questions; thereby saving manpower and time at the Municipal Offices. Mr. McCall felt it more important to man this center in the summer time, at the expense to the VRA. Trustee White stressed the point that the Town should have a say as to the hours the Information Center was kept open. Trustee Steinberg mentioned that the National Forest Service has talked in the past of the possibility of an information center in this area and suggested that possibly the National Forest Service could be approached to add some money to the fund for the VRA Information Center. A Rest Stop indicated on the Interstate with service from the State Department could serve as a promotional entity. The Board agreed on the necessity of the Information Center and felt that there was sufficient information to give to Dan Herrington to present to the IRS. Trustee Bailey suggested the Information Center be included as part of the package but not to exceed $35,000900 It was moved by Trustee • Bailey and seconded by Trustee Steinberg to authorize the Town Government to add to the Total Bond Issue to include the building of the VRA Information Center, assuming the legalities can be worked out. VOTE: Mayor Dobson: YES Trustee Freeman: YES Trustee Steinberg: YES Trustee White: YES Trustee Bailey: YES Trustee Anderson: YES Trustee Donovan: YES It was further agreed by the Board to accept the architectural plans of the Municipal Building as they now stand. Charles P. Anderson was nominated and approved by the Board to replace Mery Lapin as Secretary of the Non -Profit Corporation. III. SIGN COMMITTEE: Flo Steinberg and GinlLy CX'owley asked the Board to define their role as the Sign Committee so the Sign Committee could understand exactly • what should come under their jurisdiction and how far their authority goes. Past cases of sign violations were cited and some of the undesirable court case decisions. It was decided that the sign committee should have a girl assigned as a secretary and as secretary she could go around and find the signs in violation. It would then page three be up to the Police to notify the offender. The members of the Sign Committee should never subject themselves personally. The committee should review the violation cases with Larry Robinson, Town Attorney, and come to a decision of what is needed to have strong cases and pursue violation cases to court when necessary. The Banner situation, past and present, was discussed. The ordinance banning banners was read with the exception as on page 14. Theoretically the Sign Committee has the right to decide whether or not a banner is acceptable. It was decided by the Board and the Sign Committee members present to deal with banners as follows: If the banner is to be up for 10 (ten) days or less the Mayor can decide if the banner is acceptable and if the banner is to be up for over 10 (ten) days it must be submitted to the Sign Committee to decide on the acceptability. Terry Minger was asked to draw up an amendment to the present ordinance on banners to incorporate the above decision. The vacancy on the Sign Committe by Anne Bridges was discussed and it was decided that Flo Steinberg could contact eligible persons and the Sign Committee decide on the replacement. it was suggested that persons serving on the Sign Committee should have a definite term. This matter would be taken up at a regular Sign Committee Meeting. IV. PURCHASE OF MAINTENANCE SHOP FROM VAIL ASSOCIATES: Terry Minger inorme�te Board t at instead of the original purchase price of $84,000.00 Vail Associates was now asking $110,000.00 for the shop and that he had offerred them $100,000.00 for the building. Because of previous appraisal and the vital need of a shop Mr. Minger did not feel that $100,000.00 was out of order. He also pointed out the ideal location --next to the existing facility and that ground to construct a new building was not readily available. In defense of purchasing the Vail Associates building, Mr. Minger reminded the Board that rent would be charged to the Water and Sanitation District and other districts to help defer the cost. It was the feeling of the Board that a definite deadline date for occupancy should be set --Set October 15 and then compromise at November 15 so that the District could be in the building before the winter sets in. The Board approved the offer to Vail Associates for the Maintenance Shop in the amount of $100,000.00. V. LAZIER CONDITIONAL USE PERMIT IN RESPECT TO PARKING: The Board reviewed points discussed at the Hearing of May 11, 1970. Trustee Anderson felt that it would set a bad precedent for anyone else developing in the future if the Lazier permit were granted. However, it might be feasible to look at the ordinance again for future building. The ordinance as it now exists was reviewed. The retail shops as were indicated on the plans were in question and the Board reviewed the zoning ordinance pertaining to this multi -family dwelling unit. The Board felt the rental car turn -in was not a valid reason for a variance. It was felt that long term rentals could constitute two cars or two parties renting one unit could bring two cars. More consideration should be given to the traffic flow --snow removal --fire prevention Vehicles. There has been a definite problem in the past with snow removal in regards to long term rentals. The commercial space indicates a need for more parking spaces. • It was decided by the majority that a minimum of 1.5 parking spaces for the smallest one bedroom apartment or studio apartment was necessary. It was also noted that for a 2,3, 8 4 bedroom unit the parking requirement should be increased to a minimum of 3 spaces. Trustee Steinberg moved to reject the Lazier Conditional Use Permit in respect page four to Parking with a second by Trustee Bailey. VOTE: Trustee Freeman YES Trustee Bailey YES Trustee Anderson YES Trustee Steinberg YES Trustee Donovan ABSTAINED Trustee White NO VI. COLORADO OLYMPICS COMMITTEE The concept of using the Colorado Winter Olympics of 1976 for promotion purposes by dedicating the memorial and perhaps the entire complex to the Olympics was proposed by Dale McCall. Possibility of using the Eternal Flame area in awarding the International Ski Race Presentations was also suggested. It was agreed by the the Board that a lot of mileage could be obtained by using this concept and should get Bob Parker's reading on the idea. . Mayor Dobson suggested that a congratulatory letter or telegram be sent to the Olympics Committee in Denver. With no further business the meeting adjourned at 1:15 p.m. CJ •