HomeMy WebLinkAbout1970-05-13 Town Council MinutesY . MINUTES OF THE.BOARD OF TRUSTEES
MAY 13,.1970
VAIL MUNICIPAL OFFICES
Meeting was brought to order by Blake Lynch, Town Manager
at 10:20 a.m.
I. ROLL CALL found the following present:
Mayor John Dobson
Trustee Freeman
Trustee White
Trustee Steinberg
Trustee Bailey
Trustee Anderson
Trustee Donovan
II. MUNICIPAL COMPLEX
A. Financial Considerations: Based on the discussion
at the May 11, 1970 Board of Trustees meeting, the
following matters were discussed --Should the Town receive
the land for both the post Office and the Municipal
Building, enabling the Town to obtain the property tax
exemption? Once the town acquires the land, it would be
very difficult to dispose of; could only be done through
a Town election. The Post Office could not obtain a
property tax exemption, this applies to Municipal
Corporations. The best arrangement would be to have the
Town own the land and enter into a contract with the Post
Office to retire the bonds. At the end of 15 years the land
and the building would vest in the Town. At the end
of 19 years the Town would be completely reimbursed by
the Post Office for the land. The possibility was discussed
of having the Post Office sign an agreement providing that
they pay for any Architectural fees incurred on their project
if they do not go through with the project. It was decided
to discuss with Dan Herrington of Boettcher and Co. as
to whether or not the Post Office can be obligated in
this manner.
B. Architectural Considerations: The time factor
on construction was considered. Should a completion
date in December be forced or allow for completion next
summer? George Olson assured that the working drawings
could be complete by mid -July. Terry Minger stated that
it was not possible to renew the lease on the Police
Department and very doubtful to do so on the Municipal
Office space. The Post Office also wants in by December
1, and is willing to pay whatever it takes on debt
service. Harold Carver Architect Office has on file
various contractors wanting into the area and their
eagerness could change the past history of building
in this area. It was agreed to work out with the
Architect three different completion dates and have
the contractors bid on this basis --the flown having the option
of final decision.
C. yRA Information Center: Terry Minger told the Board
that a decision on the Information Center should be made
w now pending working out the legalities. The amount for the
Information Center, must be submitted for approval
to the IRS at the same time as the Municipal Building.
Dale McCall put before the Board an estimated cost of
$35,000.00. Trustee Donovan was concerned that this
seemed to be a high figure and maybe a cost of $20,000.00
per square foot would be more realistic. George Olson
reminded the Board that although it was a small structure
it still had all the complexities of larger facilities
in it as did the main Municipal Building and in his opinion
page two
• it could not be built for $20,000.00 per square foot;
therefore Mayor Dobson felt that the Board should have
a more precise figure of costs. Dale McCall did not feel
that the VRA could realistically cut down on their present
space. It was agreed that the footage could not be
feasibly cut, looking at a long range concept. Mayor
Dobson inquired about the responsibility of maintenance.
Dale felt that other than day to day housekeeping that
the general maintenance of the building would be up to
the Town. Terry Minger briefed the Board on the budget.
It will cost -the Town $60,000 to $65,000 per year to
retire the bonds. This is going to constitute a rather
tight budget as you have to consider other costs such as
street paving, landscaping, etc. in the $100,000.00. With
the new dues structure for the VRA and this tighter budget
for the Town, the VRA would not in the future be coming
to the Board of Trustees for contributions. The possibility
was discussed of the Town giving a substantial amount to
the VRA for advertising and the VRA could in turn pay rent
on the information center to the Town. Mr McCall
justified the need for the information center as
• follows: (1) provide a badly needed picnic area with
public telephones. (2) Staffed by the VRA to answer
general public questions; thereby saving manpower and time
at the Municipal Offices. Mr. McCall felt it more
important to man this center in the summer time, at the
expense to the VRA. Trustee White stressed the point that
the Town should have a say as to the hours the Information
Center was kept open. Trustee Steinberg mentioned that
the National Forest Service has talked in the past of
the possibility of an information center in this area
and suggested that possibly the National Forest Service
could be approached to add some money to the fund for
the VRA Information Center. A Rest Stop indicated on the
Interstate with service from the State Department could
serve as a promotional entity. The Board agreed
on the necessity of the Information Center and felt that
there was sufficient information to give to Dan Herrington
to present to the IRS. Trustee Bailey suggested the
Information Center be included as part of the package
but not to exceed $35,000900 It was moved by Trustee
• Bailey and seconded by Trustee Steinberg to authorize
the Town Government to add to the Total Bond Issue to include
the building of the VRA Information Center, assuming
the legalities can be worked out.
VOTE: Mayor Dobson: YES
Trustee Freeman: YES
Trustee Steinberg: YES
Trustee White: YES
Trustee Bailey: YES
Trustee Anderson: YES
Trustee Donovan: YES
It was further agreed by the Board to accept the
architectural plans of the Municipal Building as they
now stand. Charles P. Anderson was nominated and approved
by the Board to replace Mery Lapin as Secretary of the
Non -Profit Corporation.
III. SIGN COMMITTEE: Flo Steinberg and GinlLy CX'owley
asked the Board to define their role as the Sign
Committee so the Sign Committee could understand exactly
• what should come under their jurisdiction and how far
their authority goes. Past cases of sign violations were
cited and some of the undesirable court case decisions.
It was decided that the sign committee should have a
girl assigned as a secretary and as secretary she could
go around and find the signs in violation. It would then
page three
be up to the Police to notify the offender. The members
of the Sign Committee should never subject themselves
personally. The committee should review the violation
cases with Larry Robinson, Town Attorney, and come to
a decision of what is needed to have strong cases and pursue
violation cases to court when necessary. The Banner
situation, past and present, was discussed. The ordinance
banning banners was read with the exception as on page 14.
Theoretically the Sign Committee has the right to decide
whether or not a banner is acceptable. It was decided
by the Board and the Sign Committee members present to deal
with banners as follows: If the banner is to be up for 10
(ten) days or less the Mayor can decide if the banner is
acceptable and if the banner is to be up for over 10 (ten)
days it must be submitted to the Sign Committee to decide
on the acceptability. Terry Minger was asked to draw up
an amendment to the present ordinance on banners to
incorporate the above decision. The vacancy on the
Sign Committe by Anne Bridges was discussed and it was
decided that Flo Steinberg could contact eligible persons
and the Sign Committee decide on the replacement. it
was suggested that persons serving on the Sign Committee
should have a definite term. This matter would be taken
up at a regular Sign Committee Meeting.
IV. PURCHASE OF MAINTENANCE SHOP FROM VAIL ASSOCIATES:
Terry Minger inorme�te Board t at instead of the original
purchase price of $84,000.00 Vail Associates was now
asking $110,000.00 for the shop and that he had offerred
them $100,000.00 for the building. Because of previous
appraisal and the vital need of a shop Mr. Minger did
not feel that $100,000.00 was out of order. He also
pointed out the ideal location --next to the existing
facility and that ground to construct a new building
was not readily available. In defense of purchasing the
Vail Associates building, Mr. Minger reminded the Board
that rent would be charged to the Water and Sanitation
District and other districts to help defer the cost. It
was the feeling of the Board that a definite deadline
date for occupancy should be set --Set October 15 and then
compromise at November 15 so that the District could be
in the building before the winter sets in. The Board
approved the offer to Vail Associates for the Maintenance
Shop in the amount of $100,000.00.
V. LAZIER CONDITIONAL USE PERMIT IN RESPECT TO PARKING:
The Board reviewed points discussed at the Hearing of May 11,
1970. Trustee Anderson felt that it would set a bad
precedent for anyone else developing in the future if the
Lazier permit were granted. However, it might be feasible
to look at the ordinance again for future building. The
ordinance as it now exists was reviewed. The retail shops
as were indicated on the plans were in question and the Board
reviewed the zoning ordinance pertaining to this multi -family
dwelling unit. The Board felt the rental car turn -in was not
a valid reason for a variance. It was felt that long term
rentals could constitute two cars or two parties renting
one unit could bring two cars. More consideration should be
given to the traffic flow --snow removal --fire prevention
Vehicles. There has been a definite problem in the past
with snow removal in regards to long term rentals. The
commercial space indicates a need for more parking spaces.
• It was decided by the majority that a minimum of 1.5
parking spaces for the smallest one bedroom apartment or
studio apartment was necessary. It was also noted that
for a 2,3, 8 4 bedroom unit the parking requirement should
be increased to a minimum of 3 spaces. Trustee Steinberg
moved to reject the Lazier Conditional Use Permit in respect
page four
to Parking with a second by Trustee Bailey.
VOTE: Trustee Freeman YES
Trustee Bailey YES
Trustee Anderson YES
Trustee Steinberg YES
Trustee Donovan ABSTAINED
Trustee White NO
VI. COLORADO OLYMPICS COMMITTEE
The concept of using the Colorado Winter Olympics of
1976 for promotion purposes by dedicating the memorial
and perhaps the entire complex to the Olympics was
proposed by Dale McCall. Possibility of using the Eternal
Flame area in awarding the International Ski Race
Presentations was also suggested. It was agreed by the
the Board that a lot of mileage could be obtained by using
this concept and should get Bob Parker's reading on the
idea.
. Mayor Dobson suggested that a congratulatory letter or
telegram be sent to the Olympics Committee in Denver.
With no further business the meeting adjourned at 1:15 p.m.
CJ
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