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Home My WebLink About1971-03-22 Town Council MinutesMINUTES REGULAR MEETING MARCH 22, 1971 A regular meeting of the Board of Trustees of the Town of Vail was held, pursuant to call and notice, at the hour of 7:30 p.m. on Monday, March 22, 1971, at the Vail Elementary School. The following trustees, constituting a quorum, were present: Mayor John Dobson Trustee Tod Anderson Trustee Richard Bailey Trustee John Donovan Trustee Dr. Thomas Steinberg Trustee Gerry White The meeting was called to order by Mayor Dobson. CONVENED AS THE VAIL MUNICIPAL BUILDING AUTHORITY. The municipal complex bids were discussed, and Minger read the bids from the three construction companies -- Bickel, Hoyt, and Fagre. Bickel was the lowest bidder with the base bid for the municipal complex at $278,150; the base bid for the post office at $213,340; the combination at $474,000; and the council room at $30,300. By using the same construction company for the post office (even though the Town will not finance the post office), as for the municipal complex, the savings for the combination is $17,490, or $8,745 per building. In explaining the costs, which are attached to these minutes, it was shown that the legal fees of $10,000 were used to create the Non -Profit Corporation, which is the means by which we can finance the complex. It was also explained that since the bids came in lower than we expected, mostly due to elimination of carpeting and other items, we would add $45,000 to the bid for certain amenities. An additional $10,000 would be put aside for furnishings and miscellaneous items -- total cost for the municipal complex would be $399,705, plus $100,000 for the maintenance shop and land, bringing the total bond issue to approximately $500,000. Harold Carver, architect, was then introduced, and he stated that Bickel Construction had listed their subcontractors for roofing, electricity, etc. He introduced Mr. Bickel and his foreman Bob Wilson, and further stated that Bickel Construction had submitted their bid bond and their performance bond will be submitted upon the sale of the bonds. Their bonding capacity is approximately $1,000,000. Carver recommended that Bickel be designated as the contractor, and he (Carver) would like to write them a letter stating this. Mayor Dobson asked if anyone had any questions. Trustee Bailey asked if Bickel was working on anything in the vicinity of Vail now. Their answer was no. When asked how soon construction could begin, they said they were prepared to begin immediately and be finished by November 15. It was asked if there were a penalty clause included in the contract, and the answer was no. Minger also answered no to Trustee White's question of whether the bid included asphalt and landscaping. He was then asked to ex- plain how the bonds would be paid off. He said that the non-profit corporation was formed because the statutory requirements of 1896 would limit us to a debt of three percent of our assessed valuation, which wouldn't be enough to finance the municipal complex. The non- profit corporation, with the Board of Trustees as directors, can borrow this money by way of selling bonds. They will then lease the municipal complex to the Town of Vail for an amount equivalent to the interest on the bonds until such time as the bonds are paid off. The municipal complex and the land will then belong to the Town of Vail. When asked what would be done in case of default, Minger said that the Board of Trustees would be forced to use the complex to produce revenue; but, of course, it was highly unlikely that this would ever happen. It was also asked how much the Town of Vail would be paying per year, and Minger's answer was $50,000 to $60,000. He also noted that Vail Associates had dedicated the land to the Town free and clear, which land is worth about $200,000. Mayor Dobson asked for a motion for approval to sell $499,705 plus or minus five percent worth of bonds. Trustee White motioned for approval, Trustee Bailey sec- onded, and the vote was unanimous. Mayor Dobson then asked for a motion to award the contract to Bickel Construction and to authorize Mr. Carver to write them a letter stating our inten- tions. Trustee Donovan motioned to do this, Trustee Bailey sec- onded, and the vote was unanimous. CONVENED AS LOCAL LIQUOR LICENSING AUTHORITY Rick Evancho presented his plans for a 1400 square foot outside patio addition to Toph's Downstairs. He plans to use this patio year around, with heat coils in the floor and recessed lighting in the walls. It will have a 60-65 person capacity; Top's pres- ently seats 45. Mayor Dobson asked if there were any questions. Trustee Donovan felt that this should be discussed at a private meeting, but the rest of the Board felt it could be settled at this meeting. Trustee Anderson made a motion for approval, Trustee Steinberg seconded. The vote was as follows: Trustee Anderson - yes Trustee Steinberg - yes Trustee White - yes Trustee Bailey - yes Trustee Donovan - no The Evancho application to enlarge Toph's Downstairs was approved. CONVENED AS BOARD OF TRUSTEES Minger reported that, as chairman of the Eagle County Coordinating Committee, he was asked to draft a resolution restricting hunting in Vail Valley. The resolution he presented restricted hunting from the ridge tops on the south to one mile north of the inter- state from the Gore Creek Campground to Dowd Junction. Trustee • Donovan and Trustee White thought the resolution should be changed to read "from ridge top to ridge top." The resolution also re- stricts all discharge of firearms in that area, and it was sug- gested that an exception be made for the police training area. A new resolution will be drafted and presented at the next Town meeting. An ordinance regarding street cut procedures was presented and ex- plained by Ed Struble, building inspector. The major change in this ordinance, which replaces Ordinance No. is (Series of 1967), is in the amount necessary for deposits. Some discussion was made regarding these deposits, and it was decided to make additional price estimates on labor and materials, which will be presented at the next Town meeting. A new member to the Sign Review Committee, Mauri Nottingham, was approved by unanimous vote after a motion by Trustee Donovan and a second by Trustee White. Terry Minger then reported on his trip to Scottsdale. He was particularly impressed with their sign ordinance and their design review, which he would like to incorporate in Vail. He also reported on his discussion with Portable Parking Structures, International of Los Angeles, who gave him an estimate of about $1500 per stall for an 1160 car structure. We would have to finance page 2 this by our non-profit corporation and charge about $1.25 a day per stall. Vail Associates stated that they would certainly support this idea, as parking was definitely a high -priority item. It was agreed that a citizens committee shoud be appointed to study this. Minger also reported that the January sales taxes were up 24% over last year. January of 1970 was 23% over 1969, and 1969 was up 20% over 1968. It was found that some businesses had not been paying sales tax, and that the Town w i 11 receive quite a large sum of money from these back taxes. The meeting was then adjourned at 9:45 p.m. nn • Il • page 3 0 • VAIL MUNICIPAL COMPLEX COSTS $278,150 Base Bid - Municipal Complex 213,340 Base Bid - Pott Office 491,490 474,000 Combination Bid Both Buildings 17,490 $8,745 Savings Per Building 278,150 Base Bid - 8,745 Savings 269,405 Base Municipal Complex Cost 30,300 Alternate #1 299,705 Municipal Complex with Alternate 10,000 Legal Fees 35,000 Architect's Fees 9.4% 45,000 Additions to Building 1D,000 Furnishings and Miscellaneous Items $399,705 TOTAL COMPLEX COST $100,000 Maintenance Shop and Land $499,705' Total Town of Vail Issue Approximately 7% Bonds $213,340 Post Office Bid - 8,745 Savings 204.595 Base Post Office Bid 60,000 Land Costs 4,000 Legal Fees 12,000 Architect's Fees $280,595 Total Post Office Cost Approximately 6% Bonds $780,300 Total Non -Profit Corporation Issue • • i BID TABULATION FORM ADDENDUM #1 Received BASE BID MUNICIPAL BLDG, BASE BID POST OFFICE BASE BID COMBINATION BOTH BUILDINGS j ASPEN BICKEL BD&F HOYT CONST. CONST. CONST. CONST. IOkay Okay Yes Yes 278,150 213,340 474,000 299,503 242,005 j 534,455 VAIL MUNICIPAL COMPLEX VAIL, COLORADO HAROLD R. CARVER,`ARCHITECT MARCH 19, 1971 FAGRE CUNNINGHAM CONST. , CONST. Okay Yes No Bid NO Bid 509,900 ADD ALTERNATE #1 COUNCIL _ 30,300 33,306 30,840 ROOM MUNICIPAL BUILDING Price Per Square Foot Base Bid Alternate Total *-- $22.00 $276,100 $39,600 $315,700 23.00 288,650 41,400 330,050 24.00 301,200 43,200 344,400 25.00 313,750 45,000 358,750 26.00 326,300 46,800 373,100 27.00 338,850 48,600 387,450 28.00 351,400 50,400 401,800 29.00 363,950 52,200 416,150 30.00 376,500 54,000 430,500 31.00 389,050 55,800 444,850 •32.00 101,100 57,600 459,200 33.00 414,150 59,400 473,550 34.00 426,700 61,200 487,900 35.00 439,250 63,000 502,250 43 A.c,� jj __ R -encAL W-- 4� t� ! ► FP DENVER ., ASPEN BOULDER .<�kNT eA� MEMBERS NEW YORK STOCK EKCHA GE THE aROADNOOR 4,y ft AMERICAN STOCK EXCHANGE CHERRY CREEK , -- F RINGS COLORADOS '"A MIDWEST STOCK EXCHANGE Z ENGLEWOOD FORT9LCOLLINS Boettcherand Company RAN JUNCTION EELEY oetter LA lTALA SIN 626 SEVENTEENTH STREET OENVER. COLORADO 60202 EW YORK C�E�IANC (309) 292-1010 TELETYPE 3031292.7786 , CHICAGO Board oit Trusteas .................................................................................................................... Vail Itaicipal •$wilding Ruth9ty.................................... V.41.1,... Colorado. ........................................................•__._.I......_........... 575,OPi0 .................legally issued _... V3t1 Muttiefpal•Buiklitxg-AutllOAlC tY••••••••••............................... For $........................ ..Leaaohold Series A '.........................................................................Bonds of.........-.-.--.-...........-.........._.__..............-....-...--..--..--..---..--..--..- delivered, to us in.:..DettvCx'R-.CnloYado .....---• dated .......... AP;41, 2 19...7, l..-., and to mature and bear interest as follows: $25,Oa0-197.2e 197!s� ��OOIl-•--1975�-.1977i..i �a`.s80a-1.97-8--ax►d..: 979i...0AA.�0..00-1980 and ............... 1981; $45.000-19321...$ pjOQO»19i33 quid 19841s.- 55-,OOOw19?35;••$bO� D-1986' ........ . ........................ -.................. .............................. ......... ......... �.................................................................................................... ............ ....... ................. - --------- ......... .................. _........... ___......... .................. ....... ...................................... .............................................. .......................................................... ................................................. ....................................................................................................................................................................... said bonds to be in the denomination of$ ....... 5R.P?........................ bearing interest as shown .... above ............... ...... payable a Colora ca k of our choice semi-annually, both principal and interest payable at...............................---............---...................................... ......... WE WILL PAY $............�7!000 ...................and accrued interest from the date of the bonds to the date of delivery to us .......... ........................................................................................................ :.............. :......... :.............................................................. ,-.... ......................................................:.......................... ...•--...••----------....... I f ................................................................................................................. ............. .......................... .................................................................. Prior to our accepting delivery of said Securities, you agree to furnish a certified transcript of all legal proceedings requi- site to their issuance and delivery, including a signature and non4itigation certificate in the customary form, evidencing the legality of said Securities and the security provisions relating thereto to the satisfaction of......Tal�dtts and aallt dge ................................. ..................................__..... .........._.....__.........__..... ......--- --------------------- --- . - ..... ... -- ..... --- whose unqualified approving legal opinion in the customary forth shall accompany said Securities at delivery. Nay 15, 1971 or thereafter at our option. These bonds are to be delivered to us on or before ........................................................................ . The cost of the printing of these bonds will be paid by ........... us ..................................... and the fees of approving attorneys us willbe paid by ......................... ......................................................... We herewith hand you ........ a. ........... check for $.... 5_-.?liQ.:.OD................. ......... as evidence of our good faith in complying with the terms and conditions of this proposal which is to apply as part payment for said bonds when the legality of same has been approved by our attorneys, and to be forfeited as fully liquidated damages should we fail or refuse to take up said bonds as above provided. Said check is to be returned to us f this proposal is not accepted, or f the above attorneys huWtf clip to a i`g dhg h alik cf the issue. This offer is for immediate acceptance unless otherwise specified above, 11`Q ��t va �t�teraat to - 6.95% (Yucludit4, di -count and 9 coupons, if any) Respectfully submitted, • I Boettcher and Company Dan W. Harrington l' CEP TED for and 'on behalf of........-V'aLL.MuuLcipal--BuLldU*.-Authcw-ity..................................................................... ........t.................................................... ................... .................. .-........................... I....... pursuant to authorization by its governing 'body, and ree i t of�thr� nt o c cc knotaledged, on this date ....... .�........ ............................................. 19 .............. � . Attest:.......... ............... .. ......... .... ......Y..:`,.... ... Signa c Signature .............................. s......... ...........5'��.�� v-�-Y..............-............. Official Title official Title (SEAL) DEN VER ASPEN BOO A r, MEMBERS THE ORCIAOMOOR "K NEWYORKSTOCK EXCHANGE CHER CREEK 4, AMERICAN STOCK EXCHANGE MIDWEST STOCK EXCHANGE COLGZD.SPRINGS EN GLEWOOD A FORT COLLIN$ GRAND JUNCTION Boett r 'cheand Compan y PUEBLO OREELE41 20 SEVENTEENTH STREET DENVER. COLORADO 80202 'JILLA ITALIA NEW YORK 'VCE 19 . (303) 292-1010 TELETYPE 3031292-1768 HICAGO Board cE Trustees Vail Municipal Building Authority .................................................................................................. Vail, Colorado .......................................................................... .... .......... For $22520.0.01 ... .................... legally issued —Lail Municipal .... Building ... Authority ... L.ea.se.h.old. ... . ....... . ...... .. .............. . . .... ... .... .... .. .. . .. .............. ............... ................................................ .................... Bonds of -...Series B . ............................................................. delivered to us in......Denver, Colorado ...... dated April 1 ............................................................. ....................... ......................................................... l9-71 ,,,ajd to mature and bear interest as fpllows.- ,,,1972 through 1976; *15M — 1977 through 1982; $26m — 1983 -through 1986 ........................................................................................................ ............. ............................. ................. ................................................................................. .................... .................................................................................... 0 ... ..... ..................................... ... ...... ....... ......................................... ......... .................................................. .......................................................... . ...................................................................................... ...................... said bonds to be in the denomination of ... 5'...0.0_0 ............................ I bearing interest as shown. below ....................... payable semi-annually, both principal and interest payable at a Colorado bank of our selection .................................. ........ ................................................................................. 225,000 WE WILL PAY $ ........ I --------.... ----------- ------------- and accrued interest from the date cf the bonds to the date of delivery tous ...................................... I .......... 11 .......... I I .... 1 ........................................................................................ .............................. ....................... ...... ....... ....................................................................................................................................................... Prior to our accepting delivery cf said Securities, you agree to furnish a certified transcript cf all legal proceedings requi- site to their issuance and delivery, including a signature and non -litigation certificate in the customary form, evidencing the legality of said Securities and the security provisions relating thereto to the satisfaction of...Tallmadge &............... ............ Tallmadge ..... .. ........................................ ...................................................... ................................................................................................................... whose unqualified approving legal opinion in the customary form shall accompany said Securities at delivery. These bonds are to be delivered to us on or before May 15 1971............................... or thereafter at our option. us The cost of the printing of these bonds will be paid by ......................................... : ............ and the fees of approving attorneys willbe paid bV ..........0 ..S....................................................................... a certified 5 000 We herewith hand you .............................................. check for $ ..... ............................................. as evidence of our good faith in complying with the terms and conditions cf, this proposal which is to apply as part payment for said bonds when the legality of same has been approved by our attorneys, and to be forfeited as fully liquidated damages should we fail or refuse to take up said bonds as above provided. Said check is to be returned to us if this proposal is not accepted, or if the above attorneys should decline to approue the legality Isf the issue. This offer is for immediate acceptance unless otherwise specified above. Net effective interest rate Respectfully submitted, Boettcher and Company /. By..... .. ...............---........._..----__ : l ......... I_, .. ................ Dan W. Herrington ACCEPTED for and an behalf cf Vail Municipal Building.Authority .................................... .. .. ........ pursuant to aut rization b its governing . .............. 77 7, .................. _19.. ....... ..... Oh,.d.y-,-.a nd_-r`ece_p.fo.f --th . e qi d heck acknowledged, on this date .. ....... 0 ................ Attest........... ............ ........ ........ .......... ........ Signature Signature .................................................................................. ............ ZJ ............................................................................. Official Title 01livial Title