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Home My WebLink About1972-12-01 Town Council MinutesMINUTES SPECIAL MEETING TOWN COUNCIL OF THE TOWN OF VAIL DECEMBER 1, 1972 A special meeting of the Town Council of the Town of Vail was convened at 7:45 p.m., Friday, December 1 ; 1972, in the Council Room of the Vail Municipal Building. Mayor John A. Dobson and the following Councilmen were present: Richard Bailey John Donovan Joseph Langmaid Tom Steinberg Gerry White Also present were: Terrell Minger, Town Manager Stanley Bernstein, Director of Finance Dale McCall made a presentation on behalf of the VRA Board of Directors as directed by their Public Relations Committee. He first presented his concep- tion of the role of the VRA. He Felt that three programs in particular reflect their accomplishments; 1. the IT packages; 2. The group marketing sales; and 3. the VRA bookings. Some of the short-term priorities for which they would like funding are: 1 . •the operation of the information center 12 hours a day with improved displays and increased staff training; 2. the placement of a sign at the main intersection to direct guests to the information center; S. the training of all parking lot supervisors in a PR role; 4. the moving of the bus terminal to the west end of the main parking lot and the addition of rest - rooms, additional freight areas, displays, free local phones and terminal greeters. The total budget For, these short-term items was $12,500. They also requested $10,000 for general promotional items, making the total request $22,500. Councilman Donovan pointed out that, if this request were granted, •the total of all indirect and direct contributions from the Town to the VRA would be 20% of the latter's budget. The accuracy of this figure was discussed, with especial reference to the proportion of time that the employees in the information booth devote to VRA matters. Mayor Dobson pointed out that, because •the money spent by the Town is from taxpayers, any programs funded by the Town.must serve all people in a particular category, not just VRA members. In regard to the bus terminal and related items, the Mayor was of the opinion that the VRA should recommend items of this nature to the Town for their action rather than request Funds as part of the VR.A budget. Further discussion produced the figure of $14,000 as the actual VRA request; $10,000 for promotion and $4,000 For . items related to the bus terminal. Mr. McCall indicated that members of his committee felt that the loss of 50 spaces in the main lot was not too high a price for the moving of the bus terminal. Councilman Langmaid inquired what percentage of the businesses in town are VRA members; Mr. McCall responded that 90%.are. Mayor Dobson asked what percentage of shops and restaurants are members; Mr. McCall" stated that at least 75% are. Councilman Steinberg suggested that, if the bus station continued to be closed when certain of the buses arrive, the bus be met by a s huttle bus, the cost of which could be borne by the lodges. In summary, Mayor Dobson noted that he understands the request as for $10,000 from the Town; the additional Figures are recommendations for other ways in which •the Town could spend its money. He noted that this $1`O;000 is in addition to the $15,000 of services that the Town provides in areas more strictly the province of the VRA. Councilman Steinberg noted that, philosophically, the Council in the future will not make cash donations for general needs; rather; projects will have to be presented with a request for Town Funding of the specific project. Mr. Blake Lynch indicated his agreement that the bus station poses a serious public relations problem. He also seconded the need for a sign at the inter- section to point out the information:booth. Mayor Dobson was of the opinion that Continental Trailways should be approached in the matter, of the bus station. He will instruct the staff to begin work on the information sign. A second group in attendance to present their request For funds was the Colorado Rivers Council, represented by Rob Garton and Tam Scott. Mr. Garton explained that although they are now a state-wide organization, this area is their base of operations. If granted funds, they would be willing to report on how the money is spent but would prefer that it not be earmarked. Mr. Scott reported on the various projects in which they are currently involved. Among these were work on oil shale water projects and on new legislative and constitutional measures such as the zoning of water rights or the Wild Rivers Bill. Councilman Steinberg noted one criticism; the group has not had a general membership meeting in over a year. It was responded that it is difficult to Find a time when a large number of members are in town; also, working closely with the membership can take too much time, even though, in the long run, •the lack of this relationship can be dangerous. Councilman Steinberg . suggested that they Form chapters and have regional meetings. There was some discussion of the relationship between planning, such as the proposed master plan, and the work of the Colorado Rivers Council. Mr. Scott suggested that water is an essential ingredient in a master plan; yet, it is dif- ficult to handle on a local level due to the complexity of the legal issues involved. In regard to the sources of their funds, Mr. Garton and Mr. Scott noted that Aspen and Vail provide the bulk of their revenues derived From governmental entities. Councilman Steinberg suggested that they enlist the aid of individuals in other communities to obtain revenues from their locale. The $35,000 to $40,000 budget of the group includes the $15,000 per year for the work of Mr. Scott, $6,000 For secretarial services, a large amount for travel expenses and an amount for mailings. Many of their costs are unpredictable, dependant upon the need for various types of action. Mayor Dobson indicated, in conclusion, that the Council would take the group into consideration in the further review of the budget. R Mr. Bartlett, of Vail Associates, made a statement to the effect that the salary increases relected in the budget deserve support due to their effect in insuring the continued services of key personnel. As there was no further business, Councilman Donovan moved the meeting adjourn at 9:35 p.m.; Councilman White seconded; approval was unanimous. :7�T_'owrfyCle,k Page 2 WF M E r1 0 TO Terrell J. P?inger, Tovn Tanager MON: Stan Bernstein, Director of Finance RE.- ;deed For Supplemental Appropriation Ordinance-- 1972 Budget Year In light of the fact that the General Pur..d Budget for the Town of Vail is 4'686,183 and actual expenditures will exceed $750,000 (due to additional revenues), I recommenA that a.supplemental appropriation ordinance be adopted at a town meeting as soon as possible. The 464,000 increase can be attributed to the following: 1. $5,000 - Fire junior accountant 2. 4,000 - Torrn of Vail Report (not financial report) 3. 6,000 - Fire t*.•-o information girls 4. 7,000 - Under -budgeted telephone;.r-isc. office expenses 5. 6,500 - A.rpraiser's .fees 6. 1,000 - Under budgeted utilities - j"uni.cipa.l Building 7. 4,000 - Additional help - Build-ing Department S. 7,000 - Send Plan Checl�s to 9. 8,000 - Fire Tovn FpFineer 10. 13,500 - "r.ehuild1° ice rinY for 1972-73 season 11. 4,500 - initiate "summer" recreation program 12. 5,000 - Increase Syr!nosiur budget 13. 10,000 - Additional transfer to Building Authority -- necessary to set up Bond reserve Fund 14. (17,500)- 'tiscellaneous budget reductions --unexpended appropriations (regarding home rule charter 5,000; miscellaneous public works 7,000; codification of ordinances 3,500; rgiscellan- . eous other 2,000) Het Increase: `64,000 I recommend that an additional $15,000 for "unforeseen contin- gencies" be appropriated in addition to the anticipated 64,000: a total supplemental appropriation of $80,000 for 1972. cc: Larry Robinson, Town Attorney