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Home My WebLink About1992-11-17 Town Council Minutesv MINUTES VAIL TOWN COUNCIL MEETING NOVEMBER 17, 1992 6:00 P.M. A regular meeting of the Vail Town Council was held on Tuesday, November 17,1992, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 6:00 P.M. MEMBERS PRESENT: Peggy Osterfoss, Mayor Mery Lapin, Mayor Pro -Tom Jim Gibson Jim Shearer Tom Steinberg Rob LeVine Bob Buckley TOWN OFFICIALS PRESENT: Ron Phillips, Town Manager Larry Eskwith, Town Attorney Pam Brandmeyer, Assistant to the Town Manager Martha Raecker, Town Clerk The first item on the agenda was Citizen Participation. Rick Sackbauer spoke about an unpleasant parking and traffic situation he had encountered over the past weekend. He was concerned guests in Town would experience confusion with parking and traffic directions, and hoped arrangements for clarifying this situation were underway. Item No. 2 on the agenda was an information sharing and public input session regarding the proposed Police Department (P.D.) building expansion. Ken Hughey posted and explained the P.D. Mission Statement. He advised the P.D. changes from 1975 to 1992 had been dramatic, and discussed current program space needs as components. He said the P.D. building expansion was a need at this time, not a luxury. He noted a room by room/space by space review of the current P.D. had been done, and proposed solutions had been examined. Jeff Layman discussed a number of factors impacting TOV P.D. service demands, and presented a brief historical perspective of percent changes in total reported crimes/arrests/case reports/police dispatch incidents of 1987 v. 1991. There was mention of police services shared by communities in the County. Patrolmen Mike Warren (from Dallas) and Jim Applegate (from Chicago) spoke about their experiences in other jurisdictions in relation to their police work for TOV. Jeff Sheppard and Herb Roth of Sheppard & Roth Architects explained the programming process - the needs for realization of this project. Mr. Roth explained how their firm had evaluated the existing organizational structure of TOV P.D., including an objective observation of the P.D., the fostering of a pro -active relationship with TOV F.D. officers, examining the physical space need to support the TOV P.D. Mission Statement, and projecting maximum growth for the next twenty years. He indicated a 14,000 to 17,000 net square feet expansion would satisfy the P.D. needs for 1991; 28,000 square feet would satisfy needs for 2010, Mr. Roth then made a slide presentation showing the present P.D. facilities on and off -site with proposed square footage increases and changes for each P.D. area. Sheppard & Roth's calculations indicated a need for at least a gross building area of 18,605 square feet, which did not including parking facilities. Jeff Bowen, as a representative for TOV's Planning and Environmental Commission's (PEG) Police Building Task Force, discussed the PEC's concerns, and noted all previous plans for this project had been rejected by the PEC, but said the facility proposed at this meeting met all PEG criteria with only three issues still under question: parking, trash, and landscaping. He encouraged Council to approve the facility design presented at this meeting. Lynn Gottlieb initiated public input by acknowledging it was apparent more space was needed, but felt a more economical site for the facility should be found. She was concerned with the cost of excavating for parking, as well as with visual impacts of this proposed expansion at the central entrance to Vail. Mayor Osterfoss and Rob LeVine advised there had been extensive site selection review. They noted Mountain Bell site, the Holy Cross Electric site, and sites at the LionsHead Parking Structure were among ten original sites considered. They indicated P.D. response time and access to I-70 were two reasons the proposed site was chosen. ' Hermann Staufer, Larry Benway, Diana Donovan, George Knox, Colleen McCarthy, and Gabby Armstrong all agreed the expansion need was obvious, but all expressed the same cost and location concerns as Lynn Gottlieb. Joe Chesman felt the infrastructure should be built now instead of having to reconstruct and restore the facility over time. Mike Warren pointed out a number of major safety and legal problems with the present facility. Tom Steinberg briefly addressed the issue of a centralized or consolidated police facility for the County, but noted those options did not seem feasible at this time, although they were continuing to be pursued. He said the Towns of Avon and Minturn wanted their own police departments, and noted the volume of people/P.D. services were in Vail. • Council members all agreed on the need for the P.D. expansion, and felt the proposed site was the appropriate site, particularly for P.D. access and efficiency reasons. Rob LeVine felt it was shortsighted not to expand to the full 28,000 square feet now because growth in Vail, particularly off-season growth, should be considered and planned for now. Mery Lapin, Jim Gibson, and Tom Steinberg expressed concern with safety and legal problems at the present facility. Jim Gibson stated the holding facility should be closed immediately due to liability issues. Mery observed sharing police facilities with other entities did not work right at this time, and requested a report on the dispatching TOV P.D. does for other entities. He added those entities should be paying for their share of the operational and capital expenses involved with that. Jim Shearer felt the financing of the project should not overshadow its need. Jim Gibson, Mayor Osterfoss, and Tom felt TOV should maintain this piece of property as the entrance to the Town, however, they did not feel there was a need for on -site underground parking for the facility. Mery suggested the parking issue be further reviewed and reported on. After discussion, Jim Gibson moved that Council approve a budget not to exceed $3,000,000 for additional space for the TOV P.D. Mery Lapin seconded that motion. Rob LeVine felt $3,000,000 was an arbitrary figure, and suggested Sheppard and Roth be directed to research what that dollar figure would be able to produce. Mr. Sheppard thought, without underground parking, $3,000,000 seemed feasible, but was skeptical about getting the construction of the project underway by the summer '93. Mr. Roth felt parking issue compromises would have to be made to avoid later difficulties over parking requirements. Mayor Osterfoss advised Mr. Roth to work with the PEC on that issue. A vote on Jim Gibson's motion was then taken and passed unanimously, 7-0. There being no further business, a motion to adjourn the meeting was made and passed unanimously. The meeting was adjourned at 9:45 P.M. ATTEST: A.t&COLa.. 8. tPa ec*"✓ Martha S. Raecker, Town Clerk Minutes taken by Dmianne S. Date . C..WINKOV17.92 Respectfully submitted, MareQ et Osterfoss, *yor 2