HomeMy WebLinkAbout1994-02-15 Town Council MinutesMINUTES (revised 03-01-94)
VAIL TOWN COUNCIL MEETING
FEBRUARY 15, 1994
7:30 P.M.
A regular meeting of the Vail Town Council was held on Tuesday, February 15,1994, in the Council
Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M.
MEMBERS PRESENT: Peggy Osterfoss, Mayor
Mery Lapin, Mayor Pro -Tern
Paul Johnston
Sybil] Navas
Jim Shearer (arrived at 7:50 P.M.)
Tom Steinberg
Jan Strauch
TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager
Tom Moorhead, Town Attorney
Pam Brandmeyer, Assistant to the Town Manager
Holly McCutcheon, Town Clerk
0 First item on the the agenda was Citizen Participation, of which there was none
Item No. 2 was the selection of Planning and Environmental Commission and Design Review Board
members. The PEC had four positions open. The DRB had two positions open. This item was
continued until Jim Shearer arrived, at which time a vote was taken. Mery Lapin moved to appoint
to the PEC Greg Amsden, Robert Armour, Jeff Bowen and Dalton Williams. Jan Strauch seconded
the motion. A vote was taken and the motion passed unanimously, 7-0. Mery Lapin moved to
appoint Hanz Woldrich and Bob Borne to the DRB. Tom Steinberg seconded the motion. A vote was
taken and the motion passed unanimously, 7-0.
Item No. 3 was Resolution No. 7, Series of 1994. Mayor Osterfoss read the title in full. Larry Grafel
explained the purpose of this Resolution was to accept a federal grant for replacement of the Pulis
Bridge, which was located near the golf course. Mery Lapin questioned if the Vail Recreation District
was participating in the funding of such renovation, and it was determined they were not. Mery
Lapin moved to approve Resolution No. 7, Series of 1994, with a second from Jan Strauch. A vote
was taken and the motion passed unanimously, 7-0. Further discussion proceeded with Mayor
Osterfoss asking when the project would be completed. Larry offered a mid -April date, explaining
it could take some time to get the contract and construction documents together, along with federal
and state review. Public Works will coordinate construction dates with the Vail Recreation District.
Item No. 4 was the Town Manager's Report which included information about the TOV's intention
of hosting a '94 Planning Conference, as well as updates on the Vail Commons project and the
progress of training TOV employees in the Total Quality Management program. (See attached
memorandum.)
Jan Strauch requested further review regarding the Pulis Bridge renovation and inquired about the
possibility of completing the proposed work during the winter months so as not to interfere with the
golf season. Bob McLaurin explained work done during winter months could increase costs by 10 -
15%. Larry Grafel indicated the earliest commencement date would be sometime in April and final
completion should be no later than July Mi. Larry also explained the renovation was being done in
order to double the width of the bridge and reduce the elevation. Mery Lapin suggested the Vail
Recreation District consider enhancing/beautifying the bridge by possibly using decorative
guardrails, etc. Other proposed bridge renovation projects included the Chapel Bridge and the
Covered Bridge. Timeframes on those projects had not yet been scheduled. Mayor Osterfoss
suggested involving local merchants in the Covered Bridge project. Mery encouraged Suzanne
Silverthorn and Bob McLaurin to begin informing the public about the proposed projects.
Brief discussion regarding the Eagle County School District Lease followed. Tom Moorhead stated
that this issue would be discussed more fully at the work session on Tuesday, February 22, 1994.
Council returned to review of the 2nd working draft of the Town of Vail, Colorado, Statement of
Goals and Objectives - 1994, which had begun earlier.during work session.
Mery requested real estate boxes which have been appearing in town be removed immediately.
Jan Strauch suggested the Youth Awards Program be reorganized to take place on a date which
V-4 T' m r-51 Evening MeetingAfl-te =15J94
coincided with graduation. Paul Johnston suggested a date closer to college registration so the award
could be used to benefit the student during the college application process. An early May to late
April date was recommended.
There being no further business, a motion to adjourn the meeting was made and passed
unanimously, 7-0. The meeting was adjourned at 9:45 P.M.
ATTEST:
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Holly . Mc�,utcheon, Town Clerk
Minutes taken by Holy L. McCutcheon
11
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Respectfully submitted,
Margar A. Osterfoss, Mayor
2 Veil Town Cwneil E—ing Meeting Minutes 0211"4
MEMORANDUM
TO: Vail Town Council
We have tentatively agreed to host the 1994 Planning Conference of the Colorado Planning
Association. This conference will be held in September and we expect approximately 200
delegates. The Community Development Department will coordinate the conference. The actual
work to put on and host the conference will be distributed amongst the town departments.
Additionally, the planning departments of Eagle County and Avon will also participate in this
conference.
It is my understanding that this is a very beneficial conference. Once the schedule has been set,
the Council will receive invitations.
Vail Improvement Process.
As of Friday, February 11, 94 regular full time Town of Vail employees will have gone through the
Fundamentals. Training for the Vail Improvement Process. Departmental Improvement Process
(DIP) workshops will have been completed by the following departments: Municipal Court (4
employees); Community Development (15 employees); Finance (8 employees); Library (10
employees); and Fire Department (17 employees). The Police Department has also begun
training in Fundamentals and DIP Workshops with 22 employees so far participating.
The next Fundamentals and DIP Workshops are scheduled for the weeks of March 21st and 28th,
and Council Members are still encouraged to attend and participate in these sessions. Initial
comments from the training sessions have been very positive and the department intensive
training has been viewed as extremely beneficial.
Selection of Town Council Representatives for the Vail Commons Task Force.
We are in the process of assembling a team to prepare a Request for Proposal for Planning and
Design Services for the Vail Commons Project. The task force will consist of eight members, one
from Public Works, one from the PEC, Mike Mollica, Andy Knudtsen and Jen Wright, representing
the Housing Authority. I will also serve on this task force. As we discussed previously, we are
asking that two members of the Town Council be designated to serve on this task force.
The role of the task force is to help prepare the Request for Proposal. Once the proposals have
been received, they will also review the proposals and select the consultant to design the project.
Once the proposal has been completed, we will forward it to the Town Council for your review so
that all the Council members will be up to speed and comfortable with the RFP.
Thank you for your consideration of this matter, which will be discussed under "Other" at the work
session on the 15th.
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