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HomeMy WebLinkAbout1994-02-15 Town Council MinutesMINUTES (revised 03-01-94) VAIL TOWN COUNCIL MEETING FEBRUARY 15, 1994 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, February 15,1994, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Peggy Osterfoss, Mayor Mery Lapin, Mayor Pro -Tern Paul Johnston Sybil] Navas Jim Shearer (arrived at 7:50 P.M.) Tom Steinberg Jan Strauch TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant to the Town Manager Holly McCutcheon, Town Clerk 0 First item on the the agenda was Citizen Participation, of which there was none Item No. 2 was the selection of Planning and Environmental Commission and Design Review Board members. The PEC had four positions open. The DRB had two positions open. This item was continued until Jim Shearer arrived, at which time a vote was taken. Mery Lapin moved to appoint to the PEC Greg Amsden, Robert Armour, Jeff Bowen and Dalton Williams. Jan Strauch seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Mery Lapin moved to appoint Hanz Woldrich and Bob Borne to the DRB. Tom Steinberg seconded the motion. A vote was taken and the motion passed unanimously, 7-0. Item No. 3 was Resolution No. 7, Series of 1994. Mayor Osterfoss read the title in full. Larry Grafel explained the purpose of this Resolution was to accept a federal grant for replacement of the Pulis Bridge, which was located near the golf course. Mery Lapin questioned if the Vail Recreation District was participating in the funding of such renovation, and it was determined they were not. Mery Lapin moved to approve Resolution No. 7, Series of 1994, with a second from Jan Strauch. A vote was taken and the motion passed unanimously, 7-0. Further discussion proceeded with Mayor Osterfoss asking when the project would be completed. Larry offered a mid -April date, explaining it could take some time to get the contract and construction documents together, along with federal and state review. Public Works will coordinate construction dates with the Vail Recreation District. Item No. 4 was the Town Manager's Report which included information about the TOV's intention of hosting a '94 Planning Conference, as well as updates on the Vail Commons project and the progress of training TOV employees in the Total Quality Management program. (See attached memorandum.) Jan Strauch requested further review regarding the Pulis Bridge renovation and inquired about the possibility of completing the proposed work during the winter months so as not to interfere with the golf season. Bob McLaurin explained work done during winter months could increase costs by 10 - 15%. Larry Grafel indicated the earliest commencement date would be sometime in April and final completion should be no later than July Mi. Larry also explained the renovation was being done in order to double the width of the bridge and reduce the elevation. Mery Lapin suggested the Vail Recreation District consider enhancing/beautifying the bridge by possibly using decorative guardrails, etc. Other proposed bridge renovation projects included the Chapel Bridge and the Covered Bridge. Timeframes on those projects had not yet been scheduled. Mayor Osterfoss suggested involving local merchants in the Covered Bridge project. Mery encouraged Suzanne Silverthorn and Bob McLaurin to begin informing the public about the proposed projects. Brief discussion regarding the Eagle County School District Lease followed. Tom Moorhead stated that this issue would be discussed more fully at the work session on Tuesday, February 22, 1994. Council returned to review of the 2nd working draft of the Town of Vail, Colorado, Statement of Goals and Objectives - 1994, which had begun earlier.during work session. Mery requested real estate boxes which have been appearing in town be removed immediately. Jan Strauch suggested the Youth Awards Program be reorganized to take place on a date which V-4 T' m r-51 Evening MeetingAfl-te =15J94 coincided with graduation. Paul Johnston suggested a date closer to college registration so the award could be used to benefit the student during the college application process. An early May to late April date was recommended. There being no further business, a motion to adjourn the meeting was made and passed unanimously, 7-0. The meeting was adjourned at 9:45 P.M. ATTEST: PUUVP7�)06-fil-hpff k-- Holly . Mc�,utcheon, Town Clerk Minutes taken by Holy L. McCutcheon 11 E Respectfully submitted, Margar A. Osterfoss, Mayor 2 Veil Town Cwneil E—ing Meeting Minutes 0211"4 MEMORANDUM TO: Vail Town Council We have tentatively agreed to host the 1994 Planning Conference of the Colorado Planning Association. This conference will be held in September and we expect approximately 200 delegates. The Community Development Department will coordinate the conference. The actual work to put on and host the conference will be distributed amongst the town departments. Additionally, the planning departments of Eagle County and Avon will also participate in this conference. It is my understanding that this is a very beneficial conference. Once the schedule has been set, the Council will receive invitations. Vail Improvement Process. As of Friday, February 11, 94 regular full time Town of Vail employees will have gone through the Fundamentals. Training for the Vail Improvement Process. Departmental Improvement Process (DIP) workshops will have been completed by the following departments: Municipal Court (4 employees); Community Development (15 employees); Finance (8 employees); Library (10 employees); and Fire Department (17 employees). The Police Department has also begun training in Fundamentals and DIP Workshops with 22 employees so far participating. The next Fundamentals and DIP Workshops are scheduled for the weeks of March 21st and 28th, and Council Members are still encouraged to attend and participate in these sessions. Initial comments from the training sessions have been very positive and the department intensive training has been viewed as extremely beneficial. Selection of Town Council Representatives for the Vail Commons Task Force. We are in the process of assembling a team to prepare a Request for Proposal for Planning and Design Services for the Vail Commons Project. The task force will consist of eight members, one from Public Works, one from the PEC, Mike Mollica, Andy Knudtsen and Jen Wright, representing the Housing Authority. I will also serve on this task force. As we discussed previously, we are asking that two members of the Town Council be designated to serve on this task force. The role of the task force is to help prepare the Request for Proposal. Once the proposals have been received, they will also review the proposals and select the consultant to design the project. Once the proposal has been completed, we will forward it to the Town Council for your review so that all the Council members will be up to speed and comfortable with the RFP. Thank you for your consideration of this matter, which will be discussed under "Other" at the work session on the 15th. f