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HomeMy WebLinkAbout1996-12-03 Town Council Minutes• MINUTES VAIL TOWN COUNCIL MEETING December 3, 1996 7:30 P.M. A,, ular meeting of the Vail Town Council was held on Tuesday, December 3, 1996, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at approximately 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro -tern Kevin Foley Rob Ford Paul Johnston Ludwig Kurz Michael Jewett MEMBERS ABSENT: TOWN OFFICIALS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Holly McCutcheon, Town Clerk The first item on the agenda was Citizen Participation, of which there was none. Ite'01mber two on the agenda was the consent agenda which consisted of the following items: A. Approval of the Minutes for the meetings of November 5 and 19, 1996. Mayor Armour read the Consent Agenda in full. A motion was made by Paul Johnston to approve the Consent Agenda, with a minor change to the November 5 minutes. Ludwig seconded the motion. A vote was taken and passed unanimously, 7-0. Third on the agenda was Ordinance No. 18, Series of 1996, first reading of an ordinance repealing and reenacting Ordinance No. 7, Series of 1995; An ordinance amending Special Development District No. 5 and providing for a development plan and its contents; permitted, conditional and accessory uses; development standards, recreation amenities tax, and other special provisions; and setting forth details in regard thereto. Town Planner, Dominic Mauriello explained the request for a major amendment to SDD #5 (Savoy Villas/Simba RunNail Run) to allow for modifications to the previously approved development plan for the Savoy Villas development located at 1230 Lions Ridge Loop, and provided the following background: The Department of Community Development received a request from the applicant for a major SDD amendment to modify the approved development plan for Phases 2 and 3 of Savoy Villas, located in Phase Il, Development Area B, in Special Development District #5 (Simba Run/Vail Run). The property, locd at 1230 Lions Ridge Loop is bounded by the Timber Ridge Apartments to the west, the North FroWge Road to the south, Simba Run to the east, and Lions Ridge Loop to the north. Ordinance No. 18, Series of 1996, implements the revisions to the SDD. The applicant, BWAB, Inc. was represented by Chris Klein. Staff recommendation was for approval of Ordinance No. 18, Series of 1996, on first reading. Dominic gave a summary of the request as follows, and asked Council members to refer to a memo to Town Council dated December 3, 1996, a memo to the PEC, dated November 11, 1996, and site plans, which were included in the Council packets for more detailed information: • The proposal adds 1 free-market unit to Building #5 for a total of 2 free-market units, 2,420 sq. feet proposed, and two employee housing units. • The proposal adds an additional story to Building #5 for a total of 4 stories, one of which is substantially below grade. The additional story was added upon the PEC recommendation that the applicant provide a three -bedroom employee housing unit (1,300 sq. ft.) in the building instead of the 600 sq. ft. one -bedroom originally proposed. The PEC also recommended that two enclosed parking spaces be provided. Currently, the building is 46' in height from existing grade (in the worst case scenario) and approximately 35' in height above the Lions Ridge Loop elevation. • .0Building #5 is located in the same area as previously approved and adds about 126 sq. ft. of site coverage. • Seven (7) of the eleven (11) conditions imposed by the PEC were conditions placed by Council on the 1995 development plan. Three (3) of those conditions have been satisfied by the applicant since the PEC review. The memo, which details the conditions, was provided in the Council packet. Vail Town Councll Evening Meeling Minutes December 3, 1996 • • , The remainder of the plan remains unchanged from the 1995 approval Dominic explained that the PEC had recommended approval of the amendment with conditions. Council members then reviewed the architectural drawings for the project. Applicant, Chris Klein, was present to address questions. Mayor Armour clarified that the amendment, as proposed, would add 1308 sq. feet of gross residential floor area (GRFA). Council members Johnston, Navas, Kurz and Ford said they saw no reason to add another level to get a larger employee housing unit and expressed concerns about increasing the size and height of the building. Council members Jewett, and Foley felt the modified plan would not have significant impacts, and that no objections had been received by neighbors. Paul Johnston them moved for denial of the amendment and the motion was seconded by Sybili. A vote was taken and passed, 4-3, Kevin Foley, Mike Jewett and Mayor Armour voting in opposition. Agenda item number four was Ordinance No. 25, Series of 1996, first reading of an ordinance re: supplemental appropriations. Town of Vail Finance Director, Steve Thompson presented the item, and explained that this was the second supplemental appropriation in 1996, and would add $1.2 million to the Town's 1996 budget. Steve said the supplemental appropriation was tied to unexpected expenditures for snow removal, Vail Tomorrow and a 911 tape backup; use of department savings to purchase new library materials and finish recodification of the Town Code; pass -through reimbursements, and a transfer from the eneral fund balance to the capital projects fund for 1997 projects. The staff recommendation was for af.�val of Ordinance No. 25, Series of 1996 on first reading. Rob Ford moved for approval of Ordinance No. 25, Series of 1992, and Ludwig Kurz seconded the motion. Kevin reminded those present to attend the Town's 30th birthday celebration scheduled for December 6, funds for which were also included as part of the supplemental. A vote was then taken and passed unanimously, 7-0. Agenda item number five was Ordinance No. 23, Series of 1996, second reading of the budget. Again, Steve Thompson presented the item. He stated the purpose of the ordinance was for an annual appropriation and that Ordinance No. 23, Series of 1996 would adopt the 1997 budget and approve the 1998 budget. Staff recommendation was for approval of Ordinance No. 23, Series of 1996 on second reading. Steve explained that since first reading of the ordinance, an additional firefighter position had been added at a net cost of $35,000. Town Manager Bob McLaurin said the town was still hoping to find funding partners to construct roundabouts at the West Vail interchange next year. Kevin Foley inquired about the possibility of separating the bike path on the south side of the proposed roundabouts to increase safety. Bob said the issue would be brought back to Council for further review. Rob Ford then moved for approval of Ordinance No. 23, Series of 1996, with a second from Paul Johnston. 0tor Armour thanked Department Directors and Steve Thompson and Christine Anderson of the Finance aartment for their efforts and months of work that went into compiling the budget. A vote was taken and passed unanimously, 7-0. Sixth on the agenda was Ordinance 24, Series 1996, second reading of an ordinance providing for the establishment of Special Development District No. 33, Red Sandstone; adopting a development plan for Special Development District No. 33 in accordance with Chapter 18.40 of the Vail Municipal Code; and setting forth details in regard thereto; and Ordinance 20, Series 1996, second reading of an ordinance rezoning three tracts from General Use Section 18.36 to Medium Density Multi -Family Residential, Section 18.18 generally located at 945 Red Sandstone Road. Town of Vail Senior Housing Planner, Andy Knudtsen presented the item and stated that on November 19, 1996, Council approved Ordinances 20 and 24, Series 1996, on first reading. The applicants were: Eagle River Water and Sanitation District, Town of Vail, United States Forest Service, and the staff recommendation was for approval of Ordinances 20 and 24, Series 1996, on second reading. Mayor Armour read the titles in full, and Rob Ford moved to table Ordinances 20 and 24, Series of 1996, to the December 17, 1996 evening meeting due to questions that remained to be addressed. Paul Johnston seconded the motion and a vote was taken which passed unanimously, 7-0. t no. seven on the agenda was Resolution No. 21, Series of 1996, a Resolution authorizing employees eTown of Vail to purchase, sell, resell, to Norwest Investment Services, Inc.; and setting forth details in regard thereto. Town of Vail Finance Manager, Christine Anderson presented the item, stating that pursuant to the Town's Investment Policy, another company was to be retained. The staff recommendation was for approval. Mayor Armour read the title in full, and Rob Ford moved to approve Resolution No. 21, Series of 1996. Kevin Foley seconded the motion. A vote was taken which passed unanimously, 7-0. Vail Town Council Evening Meeting Minutes December 3, 1996 'Eighth on the agenda was a presentation of the Investment Report. Christine Anderson presented the item in detail and explained the Town's Investment Policy. The presentation is required to be presented annually to the Town Council as part of the Town's investment policy, she said. Agenda item number Nine was a report from the Town Manager. Bob McLaurin reported planning for the 19 World Alpine Ski Championships was beginning to gear up. As chairman of the Municipal Services CoMbittee, Bob said he would be attending the 1997 World Alpine Championships in Italy early next year. He then announced that the Downhill World Cup races were to be held on Friday; Super G on Saturday; Town of Vail Birthday celebration also on Friday. There being no further business a motion was made by Rob Ford for adjournment. Kevin Foley seconded the motion and the meeting was adjourned at approximately 9:55 p.m. Respectfully submitted, Robert W. Armour, Mayor ATTEST: Holy McCutcheon, Town Clerk Minutes taken by Holly McCutcheon (*Names of certain individuals who gave public input may be inaccurate.) l� u Vol 'I own Council Evening McOng Minutes D—mber 3. 196% MEMORANDUM . TO: Town Council FROM: Community Development DATE: December 3, 1996 SUBJECT: A request for a major amendment to SDD #5 (Savoy Villas/Simba Run/Vail Run) to allow for modifications to the previously approved development plan for the Savoy Villas development located at 1230 Lions Ridge Loop and described as follows: That part of the First Supplemental Map for Simba Run Condominium, according to the map thereof recorded in the office of the Eagle County, Colorado, Clark and Recorder, described as follows: Beginning at the most southwesterly corner of said map, thence the following three courses along the westerly lines of said map; 1) NO3°33'01"E 160.79 feet; 2) N12°50'33"E 144.72 feet; 3) N17°56'03" 70.60 feet; thence, departing said westerly line, S13116'03"W 157.26 feet, thence S76°43'57"E 91.50 feet; thence N13' 16'03"E 35.00 feet; thence S76^43'57"E 72.31 feet to the eastedy line of said map; thence the following two courses along the easterly and southeasterly lines of said map; 1) S24"44'57"E 52.38 feet; 2) S52"50'29"W 272.50 feet to the Point of Beginning, containing 0.6134 acres, more or less; and That part of Simba Run, according to the map thereof, recorded in Book 312 at Page 763 in the Office of the Eagle County, Colorado, Clerk and Recorder, described as follows: Beginning at the most southerly corner of said Simba Run, thence the following four courses along the southwesterly and northwesterly lines of said Simba Run; 1) N37°09'31"W 233,28 feet; 2) 334.57 feet along the arc of a curve to the left, having a radius of 1771.95 feet, a central angle of 10°49'06", and a chord that bears N42" 13'20"E 334.07 feet; 3) N36"48'48" E 201.36 feet; 4) 15.96 feet along the arc of a curve to the right, having a radius of 428.02 feet, a central angle of 02"08'12", and a chard that bears N37"52'54" E 15.96 feet to a corner on the westerly boundary of the First supplemental Map for Simba Run Condominium, according to the map thereof recorded in the office of the Eagle County, Colorado, Clerk and Recorder; thence the following four courses along said westerly boundary; 1) S21 "51'28"W 69.90 feet; 2) S17"56'03"W 181.17 feet; 3) S12150'33"W 144.72 feet; 4) $03"33'01"W 160.79 feet to the southeasterly line of said Simba Run; thence, along said southeasterly line, S52°50'29"W 113.08 feet to the Point of Beginning, containing 1.560 acres, more or less. Applicant: BWAB, Inc., represented by Chris Klein Planner: Dominic Mauriello DESCRIPTION OF THE REQUEST The applicant is requesting a major SDD amendment to modify the approved development plan for Phases 2 and 3 of Savoy Villas, located in Phase II, Development Area B, in Special Development District #5 (Simba Run/Vail Run). The property is located at 1230 Lions Ridge Loop and is bounded by the Timber Ridge Apartments to the west, the North Frontage Road to the south, Simba Run to the east, and Lions Ridge Loop to the north (see attached PEC memo for a complete history of this project, the zoning analysis, and site plans for the development). Currently Buildings #1 and #2 are constructed on the site. Design Review approval has been given for Building #3 and #4 and they will be developed according to the 1995 plan, which remains unchanged for this portion of the site. Building #5, under the 1995 plan and SDD ordinance, contained 3 units, 2 of which were EHUs. The plan also included a 686 sq. ft. office space for the condominium association and a 466 sq. ft. two -car garage for the free-market unit. The proposed modifications to the 1995 approved plans include an increase in the number of free-market units and GRFA in Savoy Villas, by adding 1,308 sq. ft. of GRFA and one additional unit to Building #5 in Phase 2, for a total of 21 units for the entire project. Building #5 will now contain 2 free-market units and 2 Type III EHUs. One EHU will contain 600 sq. ft. of GRFA and the other EHU is a three bedroom unit containing 1,300 sq. ft. of GRFA. The 2 free-market units will contain at total of 2,427 sq. ft. of GRFA. Common area stairways contain 414 sq. ft. of floor area (not included as GRFA). Therefore, this structure will contain 4,327 sq. ft. of GRFA total. At the October 14, 1996 PEC meeting, the PEC recommended that the applicant modify the proposed plan to provide a three bedroom EHU and two enclosed garage spaces. The applicant has provided the recommended changes. The proposed plan adds an additional floor to the building for a total of four stories, one of which is substantially below grade. Additionally, the building envelope is expanded slightly from the 1995 approval, with the addition of 126 sq. ft. of site coverage. The number of enclosed parking spaces now remains unchanged from the 1995 approval. IsHowever, the percentage of enclosed parking in Savoy Villas has been reduced, due to the increase in the surface spaces on -site, from 52% (24 spaces) in 1995 to 49% (24 spaces) in 1996. The parking required for these 4 units is 8 parking spaces. Two parking spaces are required for each free-market unit, 3 spaces are required for the three bedroom EHU, and 1 parking space is required for the one bedroom EHU (since this EHU is 600 sq. ft. or less in GRFA). The proposed plan provides 6 surface spaces and 2 enclosed parking spaces for Building #5. The pedestrian path required for the development by the previous approval has been relocated between Buildings #2 and #3 and connects with the driveway proposed for Phase 3 (Building #6). The floor plans show a deck which extends into the 10' utility easement along the east property line. The applicant has indicated that they will pursue an encroachment agreement to allow the third level deck, but if they are unsuccessful at obtaining such agreements from all utility companies, and the Town of Vail, they will remove the proposed deck from the easement area. The remainder of the plan remains unchanged from the previous approval. The 1995 ordinance has many specific requirements with respect to the phasing of the . development, the recordation of the pedestrian, bike path (public access), and drainage easements, the timing of the recordation of EHU restrictions, and the final approval of the access to the North Frontage Road by CDOT and the Town Engineer. PLANNING AND ENVIRONMENTAL COMMISSION ACTION The Planning and Environmental Commission, at its November 11, 1996 meeting, recommended . approval of the request for a Major SDD Amendment to SDD #5 for the Savoy Villas development. The recommendation of approval carries with it the following conditions (*indicates condition of approval from 1995 Council approval): The applicant provide an update to the hazard report for the property prior to obtaining a Building Permit for Building #5 of Savoy Villas. *2. The Town shall not issue a Temporary Certificate of Occupancy for any unit in Building #4 or Building #5 (according to the Savoy Villas phasing plan) until such time as Temporary Certificates of Occupancy and deed restrictions have been issued for both of the "Type III" EHU units in Building #5. *3. The applicant agrees to construct and maintain a public pedestrian path through the property (north to south) and will arrange for the grant of a public access easement to the Town of Vail prior to the Town's issuance of any TCO for any of the Phase 11 condominiums (according to the Savoy Villas phasing plan). *4. The applicant shall obtain a Colorado Department of Transportation access permit for the proposed triplex driveway prior to the Town's issuance of any building or grading permits for the three townhomes (Building #6, Phase 3, Savoy Villas) located on the lower bench of the development. • *5. The applicant shall grant to the Town of Vail a drainage easement through the property, to provide for the existing drainage flow which currently enters the site between the proposed Building #5 and Building #4. The developer shall provide this easement to the Community Development Department for approval before the Town will release any Temporary Certificate of Occupancy for units in the Phase I I Condominiums (according to the Savoy Villas phasing plan). *6. The applicant shall provide a bike path easement for any portion of the existing bike path located upon the applicant's property. The easement shall be executed and submitted to the Community Development Department by the developer before the Town will release any Temporary Certificate of Occupancy for units in the Phase II Condominiums (according to the Savoy Villas phasing plan).. *7. Prior to the issuance of a building permit for the three townhouse units in Phase 3 of Savoy Villas, the applicant will receive final approval from the Town of Vail Engineer regarding driveway location and drainage plans in Phase 3. The building elevations for Building #5 are not approved and must be approved by the Design Review Board. 9. The applicant shall increase the size of the 8 evergreens adjacent to Building #5 to 12' - 14' in height and shall add additional Aspens of 3" - 4" caliper subject to the review and approval of the Design Review Board. 10. The applicant shall provide executed encroachment agreements for all relevant utility companies and the Town of Vail for the deck encroachment in the 10' utility easement along the east property line or shall eliminate the deck encroachment, prior to submitting the project for review by the Design Review Board. • 11. The applicant meet with staff to revise the floor plan of the three -bedroom EHU to allow a more usable layout (a larger living room) and that the north elevation be modified prior to DRB application. The applicant has revised the floor plans and building elevations based upon condition #11 above. The layout of the three -bedroom EHU has been reorganized to Improve the living room area and to add more windows to the building. The PEC was concerned that this EHU was not laid out to accommodate the needs of a family, as the living room and kitchen areas were very small. The applicant has also redesigned the north building elevation to make it more consistent with the remainder of the building and other structures on -site. The PEC was concerned about the appearance of this elevation and has requested that the DRB take a close look at this elevation. The landscape plan has been amended to comply with condition #9 above. The applicant has also provided an update to the hazard study as required by condition #1. The proposed Ordinance No. 18, Series of 1996, is attached and includes the above referenced conditions of approval, excluding conditions #1, #9, and #11, which have been fully addressed. Attachments include the ordinance, revised plan reductions, and the PEC memo. Ill. STAFF RECOMMENDATION The Community Development Department recommends approval of Ordinance No. 18, Series of 1996, on first reading. b dvvcry-Oumind bnumi"avoy.A03 4 CJ N*411 11CV11' ' -3 W Vold O _ . (.St t• ^•Yer. - (Ol ram. o-.sw'r 'al W.wwewra�tl..... y -J -a^T a.- . N �( I ram~ a y 1 PLANTING LIST - O D •HI+)SroneY p O EL C) 00 -` I �� ,r ...... •.wry ,..• 00 • r% % ��` - _ �� X.�....._X-T'--_.._� .....--. _.._� .. iwM- .'+w Ms'.ww+n.hhr�n� 1. tiWrnr rr.rww . t � �l '(1 )x'n+.taY ur».�......w.. rwrw.....r+r.•ww•w.. 29'-L PEX 'IORY ITctIE.N _ DInII•IC uorl OAF-+GT� M'�-rT' ?Ezrarl IZ! V ' BP��nI.1'8 ���U� • 3 � T— - - U V IN61�N . � __ j —_ . __ _ _.. - - _ _. _. _ . . L 4: 4- y-61 Z.y,'' g.p ! 16_Wit• I4'-4- 44-4 V I L L A6 roe xo L} SPECIAL DEVELOPMENT DISTRICT ?lm x.N. 5 p VAIL. 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The proposal was initiated by representatives from Sonnenalp Properties, Inc., as the company pursues redevelopment of the Austria Haus at 242 East Meadow Drive. The Planning and Environmental Commission (PEC) has voted 6-0 to recommend approval of the ordinance. Council members have received a packet of materials containing a detailed overview of the time-share proposal. To request a copy, call the Community Information Office at 479-2115. The Council will discuss the matter in full detail at the Dec. 17 work session prior to consideration for first reading at the evening meeting later that day. For additional information, contact George Ruther in the Community Development Department at 479-2145. --Information Update Assistant Town Manager Pam Brandmeyer said the Youth Recognition Award deadline has been extended to Dec. 20 to allow time for submissions by Battle Mountain High School and Vail Mountain School. Also, Council members were reminded of the town's Christmas party Saturday evening at the Marriott. Town Manager Bob McLaurin indicated that five applications for the second Vail Commons lottery have been received as a result of the most recent advertisement for submissions. A lottery will soon be conducted for those five. He said the town would continue to work with Warner Developments to accept additional applications for the lottery reserve list, if necessary. Any additional applicants would be placed in a second tier drawing similar to the tier structure established in the original Vail Commons lottery last Spring. For additional details, contact Andy Knudtsen in the Community Development Department at 479-2440. McLaurin also indicated the town will prepare a conceptual design to extend the streamwalk behind the Austria Haus and extending west to the Chapel Bridge (Vail Road). The streamwalk extension has been proposed as part of that property's redevelopment plan. (more) %J$ RECYCLEAPAPER Council Highlights/Add 1 --Council Reports Sybill Navas reported on the most recent meeting of the Special Events Commission. She said the new format approved by the Town Council to focus on events within the town's boundaries had been well received by the group. Also at the meeting, she said the Vail Valley Foundation indicated it would not bid on the Special Olympics for 2001. However, the foundation will prepare a bid for the World Cup Mountain Bike Races in September 1998 and will explore an appearance by an Irish dance ensemble featured recently on Public Television. In addition, Navas said the Festival of Lights celebration' was being enhanced this season with musical performances called "Voices in the Village." Kevin Foley reported on a meeting of the Vail Recreation District. He said discussions included the possibility of athletic fields at Red Sandstone School and the possible expansion of the gymnastics program. Rob Ford suggested initiating a meeting with the Avon Town Council once a new town manager is hired there. He said the meeting could be similar to the discussion held recently between the Vail Town Council and the Breckenridge Council. Council members agreed. --Other 0 Kevin Foley suggested moving forward with a proposal to raise parking fines in the commercial core areas to help control parking problems in private parking lots. Bob McLaurin said he would check with the town attorney and municipal judge to see how quickly an ordnance can be prepared. Many believe the current $16 parking fine is not serving as a deterrent. At the suggestion of Kevin Foley, the Council agreed to write a letter supporting the application of the Arkansas River Headwaters group to secure a GOCO Legacy grant from state lottery funds to be used to conduct a feasibility study for a bike path from Canyon City to Dotsero along a route proposed to be abandoned by the railroad. Ludwig Kurz announced that a new executive director has been hired for the Beaver Creek Resort Company. Tony O'Rourke is from Tallahassee, Fla. Paul Johnston said he's observed problems in keeping the sidewalks clear from the Transportation Center to Golden Peak. He said It was unfortunate that a heated system hasn't been installed there to address life -safety issues. Town Manager Bob McLaurin agreed and indicated there may be opportunities to revisit the concept of heated walkways in strategic locations. He said the heated system at the Library chute has convinced him to pursue other opportunities. The system at the Library chute uses steam from the ice compressor at Dobson Arena to heat the walkway (the system is shut down when the ice is covered for special events). (more) Council Highlights/Add 2 Bob Armour noted the town's 30th birthday party at the Transportation Center was a successful event. Sybill Navas mentioned the intergovernmental animal control agreement with Eagle County that will be considered for approval at the Dec., 17 evening meeting. Bob McLaurin said the town is getting a good value for the cost of the contract. However, he said, the town is currently researching what it might cost to deliver the service in- house starting in 1998. Navas agreed the service is a bargain, but wondered if the town needed additional service. Paul Johnston said he sensed animal control issues are becoming more of a problem valleywide. Kevin Foley said Vail is in the running to host a bike/pedestrian summit sponsored by the Colorado Department of Transportation. Other potential host cities are Steamboat and Breckenridge. Also, Foley said he was continuing to receive calls on the Popcorn Wagon issue. Council members indicated they intend to honor the contract currently in place --with no extensions. A process will be used next spring to award a new contract when the current one expires. Council members said they aren't interested in adding the issue to an upcoming agenda. Paul Johnston asked to revisit the 7 a.m. to 7 p.m. street cut ordinance which allows construction to occur between 7 a.m. and 7 p.m., as well. Johnston said the ordinance should be "guest sensitive" and therefore should not allow work to occur on Saturdays or Sundays. Johnston's comment was in response to the Monday through Saturday work scheduled approved for renovation of the fire -damaged Wall Street Building. Also, in preparation for the Berry Creek 5th Filing meeting in January, Johnston asked if the town was prepared to offer a statement to indicate if it wants to stay in or out of the partnership. Town Attorney Tom Moorhead said the Eagle County School District was interested in continuing planning discussions with the Berry Creek 5th board that could result in additional opportunities for partnerships and development of employee housing. --Community Collaboration Follow -Up Workshop During a workshop on the town's community collaboration programs, council members reaffirmed support for the "open, honest and fair" decision making process adopted last February. Since then, the town has initiated a public participation process to assist with decision -making on the West Vail interchange, Ford Park management plan, GRFA and Vail Tomorrow. Council members agreed this new way of doing business makes decision making easier and improves trust within the community. The old way of doing business --"decide, announce, defend" --doesn't work any more, they said. Council members reviewed and discussed what it means to honor the process and how to handle those who choose not to participate in the process. The workshop was facilitated by KezziahWatkins, a citizen involvement consulting firm from Colorado Springs. (more) Council Highlights/Add 3 UPCOMING DISCUSSION TOPICS December 17 Work Session John Gulick 20 Year Anniversary PEC Review Interview Marketing Board Applicants Discuss Ford Park Management Plan Discuss Ordinance 22, Time Shares Zoning Text Amendment Site Visit, Campisi December 17 Evening Meeting First Reading Ordinance 22, Time Shares Zoning Text Amendment Second Reading Ordinances 20 & 24, Red Sandstone Second Reading Ordinance 25, Supplemental Appropriations Resolution No. 22, Adoption of Animal Control Services Contract w/Eagle County Appointment of Marketing Board Positions Campisi Appeal January 7 Work Session Second Reading Ordinance 22, Time Shares Zoning Text Amendment 11 �1 TOWN OF VAIL 7` couth Frontage Road aColorado 81657 970-479-2105/Fax 970-479-2157 MEMORANDUM TO: Vail Town Council Office of the Town Manager FROM: Robert W. McLaurin Town Manager DATE: December 13, 1996 SUBJECT: Town Manager's Report Vail Villaae Popcorn Wagon Last week I met with Bob Schultz concerning the Vail Village Popcorn Wagon. As many of you are aware, Mr. Schultz has a lease with the Town of Vail through December 31, 1997 for a space in Founders Plaza. Mr. Schultz has operated the Popcorn Wagon since about 1988 and is interested in selling this business. He has requested that the Town extend the lease. After reviewing the situation, it is my feeling that the Town should not extend this lease. We should, early next spring, develop a procedure to lease this space at that time. Mr. Schultz could then apply and receive the new lease. However, this would provide the Council with an opportunity to reevaluate the rent we are receiving and to also look at other factors concerning the operational aspects of this matter. For your information, 1 have attached a copy of my draft letter to Mr. Schultz. West Vail Interchanae Update On October 1, 1996 you endorsed the concept of constructing two roundabouts in West Vail. Subsequent to this decision we have begun the construction design and preparation of the construction documents. We have scheduled this item for your consideration on the 17th. The purpose of this session is to update you on the progress of this project and to receive your direction for completing the design. In order to keep the project on schedule, the design needs to be essentially complete by January 17th. At this point the design is approximately 30% complete. The current schedule for this project is as follows: Construction: February 14th - construction design complete project out to bid March 4th - bid opening March 11th - award bid March 31st - commence construction November 1st - substantial completion �AM RECYCLEDPAPER The construction design is essentially the same as the Council saw in the conceptual plans last spring with one exception. The conceptual proposal showed a grade separation of the West Vail bike path, Specifically, the design showed the bike path going beneath the road and along side Gore Creek. We believe that construction of this alternative would cost approximately $500,000. i For approximately 200 lineal feet of bike path. While we are concerned with the safety of pedestrians and bicyclists, we do not believe that this is a prudent expenditure. However, if you feel strongly that we should construct this alternative please let us know on Tuesday and we will revise the design accordingly. Please be advised that should we pursue this alternative, that the $5.5 million figure may no longer be valid. We are continuing to pursue funding alternatives. However, it is unlikely we will have a definitive answer on funding until early 1997. We look forward to reviewing this project with you. Legislative Trainina The regular session of the 61 st Colorado General Assembly will begin on Wednesday, January 8, 1997. It is likely that the session will be dominated by welfare reform, transportation, finance, budget surpluses, and tax relief. As in previous years the Colorado Municipal League (CML) will be at the forefront helping to manage these issues on behalf of Colorado cities and towns. CML will be sponsoring a legislative workshop on January 30, 1997. The purpose of this workshop is to help municipal officials understand pending state legislation. It is a day long workshop and will focus on the key municipal issues that will likely come before the 1997 General Assembly. It is an excellent opportunity for you to learn about the state legislative process. If you are interested in attending please let Anne Wright know so she can make arrangements to register you for this workshop. Loadina and Delivery Update We are continuing to work to address the loading and delivery issue. Last week we met with many of the major companies who deliver goods into the Vail Village. This meeting was an attempt to develop a scenario which would improve this situation. Using scale maps and a series of overlays, we worked through a number of scenarios for loading and delivery. An important part of this discussion involved the categorization of trucks into three sizes small, medium, and large, based on length of truck. An important component of the scenario discussed was the segregation of loading sites by truck size. A revised loading and delivery plan developed by this group is attached to this memo. This is a modification to the current plan. It is our intention to monitor this through December 31, 1996. In the interim we will be meeting with other people affected by loading and delivery. Specifically, we will be meeting with the East Village Homeowners on December 26th and with the Vail Village Merchants Association on January 8th. Following this additional evaluation and meetings we will bring this issue back to the Council in mid January for additional discussion. 40 RWMIaw • December 13, 1996 Mr. Robert D. Schultz, Jr. 4112 Spruce Way Vail, CO 81657 Re: Town of Vail/Village Popcorn Wagon Lease Dear Bob: Thank you for taking the time to visit with me concerning the Vail Village Popcorn Wagon Lease earlier this week. Subsequent to our discussions, I have had a change to review the lease agreement. • As we discussed, your lease with the Town of Vail is valid through December 31, 1997. After reviewing the documents and much thought and deliberation, it is my feeling the Town should not extend the lease prior to the termination. It will be my recommendation to the Council that in June, 1997, we reassess the lease on this parcel and develop a procedure for selecting a tenant. I realize this does not satisfy your wishes, and could potentially affect the sale of the lease. However as we discussed, as a fiduciary for the Town I have an obligation to look at a broader perspective on this issue. If the Council chooses to extend the lease, we will prepare the necessary agreements. However it will be my recommendation that the lease not be extended at this point in time. Thank you for your time. If you have questions or need additional information please do not hesitate to call me. Very truly yours, • Robert W. McLaurin Town Manager RTM/aw xc: Vail Town Council R. Thomas Moorhead 1j 1t TOWN OF VAIL P.O. Box 567 Vail, Colorado 81658 970-479-2200 VAIL VILLAGE LOADING AND DELIVERY POLICY December 13,1996 Department of 0 ce • Effective 12-13-96 delivery trucks are allowed into Vail Village before 7 a.m. if the trucks use "silent mode": no use of air brakes, no refrigeration units running and engines must be turned off while the truck is parked. Any violation of "silent mode" will result in the revocation of an early morning parking permit. Noise complaints may also result in revocation of early morning parking permits. • On mornings when any fresh snow has accumulated overnight, "silent mode" trucks must move out of the Village from 6 to 6:30 a.m. to allow for snowplowing. Trucks may return at 6:30 and park in areas already plowed. • Effective 12-13-96, from 7 a.m. to 12 noon, all sizes of trucks are allowed to park on Gore Creek Drive except in designated fire lanes. Engines and refrigeration units should be turned off as much as possible to reduce noise. • Effective 12-13-96 all sizes of trucks not utilizing "silent mode" are allowed on Bridge St. from 7:00 a.m. to 8:30 a,m.. All trucks must be off Bridge St. by 8:30 a.m. • Effective 12-20-96 15 minute Merchant permits are valid on Bridge St. and Gore Creek Dr. from 6:30 a.m, until 8:30 a.m. for the delivery of large, bulky or heavy items only. • Effective 12-20-96 Trash trucks are only allowed in the Village from 7 a.m. to 9 a.m., except on Bridge St., where they are allowed from 7 a.m. to 8:30 a.m. Trash trucks have the right of way over delivery trucks and merchant vehicles from 7:30 a.m. to 8:30 am. • Effective 12-20-96 "Large trucks" (36 ft. +) must be out of the Village by noon. Large trucks are not allowed to park anywhere in the Village Core after noon. At 12 noon, "Medium trucks" (19 to 35 ft.) must leave Gore Creek Drive but are allowed to park in the permitted spaces in front of the Mill Creek Court Building or near the International Bridge until 6 p.m.. "Small Trucks" and vans ( 18 ft. or less) must leave the Village Core at noon but are allowed to park after noon in the permitted parking spaces on Hanson Ranch Road, below the P3 and J Lot on Gore Creek Dr. and near Check Point Charlie until 6 p.m.. • Effective 1243-96 Airborne Express, DAC, Federal Express, United Parcel Service, and U.S. Postal Service trucks are allowed on Gore Creek Drive from 7 a.m. to 6 p.m. These hours will be in effect through December 31, 1996. On January 1, 1997, the 12 noon closure of Gore Creek Drive will be moved back to 11:30 a.m. • 0 MEN LOADING AND DELIVERY . Problem Statement The pedestrian design and mixed land uses in the Vail Village creates impediments for vehicle based services including to the delivery of goods and removal of garbage and snow. The lack of alleys or underground passages necessitates delivery of goods and removal of trash be conducted on routes shared by pedestrians. During the winter months, delivery and garbage removal conflict with town snow removal operations, exacerbate this problem. This situation creates four specific problems; * first and most importantly, pedestrian safety is jeopardized due to the movement of vehicles in the pedestrian corridor * the presence of large delivery trucks adversely impact the ambiance of the Vail Village * the presence of large trucks block visibility of businesses in the loading areas and adversely impact these businesses * the noise associated with each of these operations disturb guests staying in the lodges in the Village; The Town of Vail would be irresponsible to allow this situation continue given the threat posed by the mix of pedestrian and vehicles. as TOWN OF VAIL 465 South Frontage Road d, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY December 4, 1996 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR DECEMBER 3 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Site Visit and Discussion of Ordinance to Amend SDD #5 (Savoy Villas/Simba Run/Vail Run) In preparation for the evening meeting, the Council toured the site and reviewed the applicant's request to modify the previously approved development plan for the Savoy .Villas development at 1230 Lions Ridge Loop. The ordinance was later defeated by a 4-3 vote. See evening meeting briefs for more details. --Discussion of Supplemental Appropriations Ordinance The Council reviewed an ordinance to add $1.2 million to the Town of Vail 1996 budget. Finance Director Steve Thompson said the supplemental appropriation is tied to unexpected expenditures ($310,956) for snow removal, Vail Tomorrow and a 911 tape backup; use of department savings ($10,300) to purchase new Library materials and finish recodification of the TOV municipal code; pass -through reimbursements ($112,332) including the Gypsum/Eagle bus route and library grants; and a transfer from the general fund balance to the capital projects fund for 1997 projects ($750,000). Thompson said a portion of the $310,956 in unexpected expenditures will be offset by savings generated by benefit costs, police salaries and bus operations. The Council later approved the appropriations on first reading at the evening meeting. --Request for Removal of High Debris Flow Hazard Designation At the request of the applicant, the Council tabled to Dec. 17 its consideration of a motion to remove a high debris flow hazard designation from 2645 Bald Mountain • Road. The applicant is awaiting a letter confirming geological analysis of the site. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Information Update There were two announcements from Town Manager Bob McLaurin: one regarding World Cup race credentials; the other a reminder about the TOV birthday party on Dec. 6. (more) C~� RECYCLEDPAPER Add 1/TOV Council Highlights Paul Johnston asked for an update on the Public Works housing project. Andy Knudtsen, senior housing policy planning, said a request for qualifications would be 40 sent out soon to solicit a design team to look at the site and offer assistance. Knudtsen said the preliminary plan calls for between 12 to 35 units of 450 to 550 sq. ft. Specific densities will be set by the site planners and architects who will study the site in further detail --Council Reports Rob Ford encouraged fellow Council members to participate in the open door sessions at the Daily Grind on the first and third Tuesday mornings. Bob Armour reported on a ribbon cutting at the Cascade Club which has undergone a $2 million renovation. He also said he's received phone calls on the Village popcorn wagon issue. After a brief discussion, Armour agreed to route addition popcorn wagon calls to the town manager. —Other Sybill Navas shared complaints she's received from organizers of the Holiday Fair, which was held at the Marriott several weeks ago. Navas said organizers were critical of the way the Police Department handled parking issues and have threatened to move the event out of Vail in the future. Town Manager Bob McLaurin said he and the police chief are working to improve the difficulties associated with parking shortages and offered to contact the organizers to apologize. In a related parking discussion, Rob Ford complimented the police department for placing empty parking ticket envelopes on cars which had been illegally parked along the Frontage Road to help discourage others from adding to the problem during the weekend of Nov. 12. During a Council discussion last week, members reacted with concern after assuming the envelopes had contained tickets. Sybill Navas inquired if the A&E channel will be maintained by TCI Cablevision. Town Manager Bob McLaurin said he has received word from TCI that A&E, will be retained. Paul Johnston asked for clarification of a letter from Public Works Director Larry Grafel to the contractor working on the Vail Village Club (formerly Seranno's) regarding the delivery of materials to the site. --Red Sandstone Housing Development After reviewing a (otter from Jim Lamont, executive director of the East Village . Homeowners Association, which expressed concern about various aspects of the Red Sandstone housing proposal and its review process, the Council agreed to postpone second reading of a pair of ordinances associated with the project. The rezoning and Special Development District ordinances, which had been scheduled for second reading last night, were pushed back to the Dec. 17 evening meeting. Lamont has indicated the homeowners association has a long standing concern with public policy issues associated with the project, preservation of open space and equal application of the law. Specifically, the homeowners have offered three points: 1) sale of units on the (more) Add 2/TOV Council Highlights open market (no resale deed restrictions) should not be allowed; 2) units allocated for rent, lease or purchase by TOV or water district employees should be limited to critical emergency response life/safety personnel; and 3) all other units should be allocated for rent, lease or purchase through an open lottery similar to the Vail Commons project. During discussion, Town Attorney Tom Moorhead reviewed the content of Town Council meetings on March 19 and July 9 to recap creation of a 9-point agreement between the Town and the water district, which includes the possibility for the free market sale of up to 25% of the units to help make the remaining units more affordable. Several Council members, including Paul Johnston, said they wanted to nail down additional details on the free market issue before moving forward with the ordinances. The extra time will be used for additional discussion on: 1) how free market units would differentiate from deed restricted units; 2) what would trigger the need for a free market unit; 3) how the deed restricted units be distributed under a partnership between the Eagle River Water and Sanitation District and the Town of Vail; and 4) Forest Service reaction to the ordinances proposed. For additional information, contact Andy Knudtsen in the Community Development Department at 479-2440 --Vail Commons Open House Council members then attended an open house at Vail Commons to welcome the development's 16 newest residents. Former Council members Tom Steinberg, Jan Strauch and Mery Lapin joined with the current Council to celebrate with the first group of Vail Commons homeowners. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Johnston, Kurz, Navas --Citizen Participation There was no citizen participation. --Amendment to Special Development District # 5 (Savoy Villas/Simba Run/Vail Run) The Council voted 4-3 (Foley, Armour and Jewett against) to deny an amendment to the Special Development District. The proposal would have added an additional story to building # 5 to accommodate one additional free-market unit for a total of two free- market units and two employee housing units within the project. In recommending approval of the amendment, the Planning and Environmental Commission had recommended expanding a 600 sq. ft. one -bedroom employee housing unit to a three - bedroom employee housing unit, which caused the need for another level on the building. The PEC had also recommended that two enclosed parking spaces be provided. During Council discussion, it was noted the amendment would add 1,308 sq. ft. of gross residential floor area (GRFA). Several Councilmembers said they saw no reason to add another level to get a larger employee housing unit and expressed concerns about increasing the size and height of the building. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. --Supplemental Appropriations The Council voted 7-0 on first reading to approve a supplemental appropriation in the (more) Add 4/TOV Council Highlights December 17 Evening Meeting First Reading Ordinance #22, time shares S Second Reading Ordinance #18, SDD #5 Amendment Savoy Villas Second Reading Ordinance #25, Supplemental Appropriations Appointment of Marketing Board positions Campisi Appeal TOV 30th Birthday Reminder Please join Mayor Bob Armour and former and current members of the Vail Town Council on Friday, Dec. 6, in celebration of TOV's 30th year of incorporation (1966- 1996) and for the reopening of the newly -remodeled Vail Transportation Center Terminal. Open house is from 9 a.m. to 3 p.m. at the Transportation Center. A special ribbon cutting will take place at 1 p.m. And, all the birthday cake you can eat. 40 Add 3/TOV Council Highlights amount of $1.2 million. Please see work session briefs for details. --1997 TOV Budget The Council voted 7-0 on second reading to approve the 1997 TOV budget. The budget includes an additional firefighter position for a net cost of $34,090. During discussion, Town Manager Bob McLaurin said the town is still hoping to find funding partners to construct roundabouts at the West Vail interchange next year. Kevin Foley asked about the possibility of separating the bike path on the south side of the proposed roundabouts to increase safety. McLaurin said the issue would be brought back to Council for additional review. --Red Sandstone Rezoning and Special Development District The ordinances were tabled to the Dec. 17 meeting. Please see work session briefs for more details. --Resolution Norwest Investment Services The Council voted 7-0 to approve a resolution authorizing employees of the Town of Vail to purchase, sell, resell, to Norwest Investment Services, Inc. --Presentation of Investment Report Next, Christine Anderson, finance and budget manager, presented and explained the town's investment policy. The presentation is presented annually to the Town Council as part of the town's investment policy. --Town Manager's Report Bob McLaurin reported planning for the 1999 World Alpine Ski Championships are beginning to gear up. As chairman of the Municipal Services Committee, McLaurin said he would be attending the 1997 World Alpine Championships in Italy early next year. --Announcements Downhill World Cup races on Friday; Super G on Saturday; TOV birthday party on Friday. UPCOMING DISCUSSION TOPICS December 10 Work Session PEC/DRB Review KezziahWatkins Community Collaboration Follow-up to Support TOV Critical Goals Council Executive Session December 17 Work Session John Gulick 20 Year Anniversary PEC Review Interview Marketing Board Applicants Discuss Ford Park Management Plan Discussion of Ordinance #22, time shares Site Visit, Campisi (more) MEMORANDUM TO: Town Council FROM: Andy Knudtsen Susan Connelly SUBJECT: Red Sandstone Locals Housing Development DATE: December 17, 1996 Below is the staff analysis pertaining to the four remaining issues. I. Rezoning and Special Development District. Please see the attached memo to Town Council dated November 19, 1996, summarizing the recommendation for approval for both the rezoning and SDD requests. The memo to PEC dated October 28, 1996, has also been included for your information. H. Concerns about potential limitations by the Land Ownership Adjustment Agreement (LOAA) between the Town of Vail and the United States Forest Service. Please see the attached letter from William Wood, District Ranger Holy Cross Ranger District, clarifying that the proposed use of the site does not jeopardize the agreement with the Forest Service, nor is it in conflict with the LOAA. Ill. Distributions of the dwelling units. Please see the memo from Tom Braun dated December 9, 1996, outlining the Water District's current thinking. Concerning the Town's five units, Council has previously agreed that three be dedicated to life -safely employees and two be open for all TOV employees. Life - safety would include fire fighters, dispatch, police officers, code enforcement officers, and snow plow drivers. There would be two lottery drawings, one for each group. Given the number of available units (three and two, respectively) and the number of interested employees (currently 22), staff believes that the simplest lottery process makes the most sense. When the life -safely pool is exhausted, life - safety employees may join in the second lottery open to all TOV employees. The minimum requirement for submitting one's name into the lottery will be providing a mortgage pre -qualification. Owning residential property in Eagle County will disqualify a potential participant from either pool. If three life -safety employees do not choose to purchase these homes, the Town will purchase the homes and make them available to TOV life -safety employees who may rent them. . IV. Free Market Dwelling Units. Please see the Tom Braun memo dated December 5, 1996, describing several scenarios for the development, including if free market units are included. f.leveryone%andy196_memostredsand.d 17 Ill United States Forest White River Holy Cross Ranger District Deparlimard of Service National 24747 US HWY 24, P.O. BOX 100 Agriculture Forest MINTURN, COLORADO 81B45 4970) 827.5716 FAX 827.9343 Reply to: 2720 Date: December 11. 1996 Bob Armour, Mayor and Members of the Town Council 76 South Frontage Road Vail, 00 81867 Dear Bob and Council; I understand that questions have been raised about the Town of Vail Landownership Adjustment Analysis (Vail LOAA) and its impact an the Red Sandstone locals housing development. I would like to clarity the purpose of the LOAA. It is a planning document for the Forest Servlceto use In identifying lands which we would like to either acquire or convey. A July 1990 letter from the Forest Supervisor stated, In part; 'The prinuipal uurput;u of the landownership adjustment analysis is to achieve the optimum landownership pattern for the Forest.• The Vail LOAA was unique in that a was recognized early in the process that the Town of Val could play a major role In the rearrangement of landownership to achieve goals of both the Forest service and the Town, Town planners assisted the Forest Service in identifying specific parcels of land that should tas exohangaa, resulting in a much more detalled analysis than the Forest Service typically requires. To further clarify the purpose of the LOAA, it is not to make any decisions about the future manage- ment of lands once they are acquired by the Forest Service or conveyed to other ownership. Deed -restricted locals housing orfree markethousing are potential uses of land once it is exchanged, that would not conflict with the Vail LOAA. In fact there are no actions the Town could take to jeopardize the Vail LOAA, since it is simply a planning document for us to use in making Initial determinations about the desirability of a proposed land exchange. Public lands managed by the Forest Service orthe Bureau of Land Management have been Identified by many local, state and Federal officials as having the potential to contribute to the solution of a lack Of housing near resort communities. We are pleased to be a partner In the team creating solutions for locals housing. Please contact Kathy Hardy should you have any further questions. Sincerely, • ILUAM A. OD Istrlct Ranger MCaring for the Land and Serving the People 0 BA 1/ 13,TMN ASSOCIATES. INC, PLANNINC pnd COMMUNITY 0MLOPMG14- MEMORANDUM TO, Andy Knudtsen FROM: Tom Braun DAIS: December 9 , 1996 CC: Pat Dauphinais RE: }Zed Sandstone Local's Holicinp, Pmject I want to thank you and the rest of the staff for your input regarding the three outstanding issues raised by tiro Council last week relative to the Red Sandstone Local's Housing Pro' t. Pat and I believe that the ERWSD and the Council stare the common goal of making [his the fast project possible and given this common goal we arc confident that each of these issues can be resolved in order to allow for second reading approval on the 17th. In this regard, the following summarizes the Board's position relative to these thine issuer; 1) "MudI sed Restricted" Units The Board feels strongly that Lbo uppurtwiity to inuoduce "modlfaed-restricted" units into the project be maintained in order to reduce the sale price of restricted units. We also • believe that a ntixwe of modified restricted and restricted units could also be a WLwliL foi the project. Previously referred to as free-market units, a modified -restricted unit is a unit thal a to a loea emulgM at market value with no restrictions, l.c, appreciation ca (see be ow). As we have discussed, the need to introduce modified -restricted units will not be known until more information is available regarding our construction costs, As such, the ERWSDlTOV Agreement should be revised as MIMS to establish the parameters under which the ERWSD may introduce modified -restricted units into the project; • A maximum of 25% (four units) of the units may be sold as modified -restricted knits. • The ERWSD shall. at their discretion. have the opvomnity to introduce modified - restricted units into the project if construction costs exceed $125 per gross square foot Construction costs will be determined based on qualified bids for the construction of the project and on other project costs incurred by the ERWSD. • Modified -restricted units will have no restrictions (Le. appreciation cap) other than the sale of modified -restricted units will be limited to locals who demonstrate compliance with the Town's employment requirements. Limiting the We of modified -restricted units to working local's will last from the time marketing of the units is initiated to a period 60 days from the date final certificates of occupancy are issued for the modified -restricted units. • • The ERWSD and Town will maintain a first and second right of refusal. respectively, on modified -restricted units. Mintum Ironworks Buifding Phone _ 970.827-5797 701 Min Str►n,r, ?md Flom i-ax - 976 VV,$507 Past Office Box 776 I'linturr. Colorado 01645 2) Distribution of Units The Board's position regarding Life diNuibution of units is unchanged from the ERWSDfl'UV Agreement. As You know, this agreement stipulates that the ERWSD will obtain ownershipleontrol of 75% of the units (12.75) and the Town will obtain ownership/control of 25% of the units (4.25). This tlistributiun ih based uti thz amount of "buildable land" provided by the ERWSD and the Town. The following is a probable scenario for how these units will be di Stributed; 5 Units Town p (units distributed to the Town are rounded up from 4 to 5) 4 Units o-market units (with the modified restriction described above which will initially tarVIet the rate of these units to kx:als, these units will lihcly end up iu the Town -wide lottery system) 2 Units iv[quntain Valley Co�o_�agg� (the ERWSD has an agreement to sell tip to two nnits to this organization) 6 Units ERWSD (the Board anticipates maintaining ownership of 2-3 units and providing 3-4 units for sale to District employees) AS indicated by the scenario above, the ERWSD could be left with as few as six units in order to meet the current and long term needs of its omployccs and as many as ten units if no modified restricted units are introduced into the project. The ERWSD's position is that it needs to have control over all units other than the fivo TQV units and the four potential modified-restrictod units. As Pat Dauphinais has stated publicly on numerous occasions, the ERWSD will distribute units to • the lOwri-wide lottcty pool if and when the board determines that such units may be available. 3) United States Forest Service It is our understanding that the USFS is comfortable with all aspects of the project as proposed and that the Town will be obtaining a letter from. Bill Wood stating such. l hope this helps you understand the Board's position relative to these issues. I will loots forward to working with you and Tom Moorehead regarding modifications to the ERWS;IXI VV Agreement as described above, We will need to have this agreement revised by Thursday in order to allow the ERWSD's counsel an opportunity for review. Please let me know if I can provide you with any additional information. E TOTAL r.©2 0 BAI/ BRAUN ASSOCIATES, INC. PLANNING and COMMUNITY DEVELOPMENT MEMORANDUM TO: Andy Knudtsen FROM: Tom Braun DATE: December 5, 1996 RE: Red Sandstone Local's Housing Project As we discussed, I have prepared the following hypothetical examples of how the introduction of free-market units could be utilized to reduce the sale price of the retraining restricted units. 0 For the sake of this exercise, let's assume the cost to deliver the seventeen units is $140 per square foot (hard and soft costs). Based on this assumption, the unit prices would be approximately: 774 sq. ft. 1 Bedroom $108,360 996 sq. ft. 2 Bedroom $139,440 1,519 sq, ft. 3 Bedroom $212,520 . Scenario #1 Assume that the cost to deliver the seventeen units increases to $160.00 per square foot. Based on $160,00 per square foot, the unit prices would increase to approximately: 774 sq. ft. 1 Bedroom $123,840 996 sq. ft. 2Bedroom $159,360 1,518 sq. ft. 3 Bedroom $242,880 The sale price of these units at $160 per square foot is probably = attainable, or certainly less attainable, by most working locals. The concept of introducting free-market units is very simple - we sell four units (25% of 17 is 4.25) at market value and take the "proceeds" from these sales to reduce the sale price of remaining 13 restricted units. Let's assume we sell four free market units: one 3-bedroom, two 2-bedrooms and one 1-bedroom at $200 per square foot: Cost to construct 4 free-market units $685,440 (4,284 sq. ft. at $160/ft.) Cost to construct I3 restricted units $21 ¢5 128 $2, 0, 6 (13,532 sq. ft. at $160/ft.) Total project cost Revenue from sale of 4 free-market units $856,800 (4,294 sq. ft. at $200/ft.) Cost to construct 4 free-market units $685.440 (4,284 sq. ft. at $160/ft.) Proceeds to reduce cost of remaining units $171,360 Minturn Ironworks Building Phone - 970.827.5797 201 Main Street. 2nd Floor Fax - 970.827.5507 Post Office Box 776 Mintum, Colorado 81645 • e Cost to construct 13 restricted units $2,165,120 (13,532 sq. ft. at $160/ft.) Proceeds to reduce cost of remaining units $171.360 Reduced cost of remaining 13 units $1,993,760 Reduced cost per sq. ft. for restricted units $147 (13,532 sq. ft./$1,993,760) 774 sq. ft. I Bedroom $113,778 996 sq. ft. 2 Bedroom $146,412 1,518 sq. ft. 3 Bedroom $223,126 Scenario #2 The District's goal, and I assume this goal is shared by the Town, is to deliver a quality product at the lowest price possible. In this regard, I have run the same analysis incorporating four free- market units assuming that construction cost come in at the hypothetical $140 per square foot: Cost to construct 4 free-market units $599,760 (4,284 sq. ft. at $140/ft.) Cost to construct 13 restricted units $1.894.480 (13,532 sq. ft. at $140/ft.) Total project cost $2,494,240 Revenue from sale of 4 free-market units $856,800 (4,284 sq.-ft. at $'2Q0/ft.) Cost to construct 4 free-market units $599.760 (4,284 sq. ft. at $140/ft.) Proceeds to reduce cost of remaining units $257,040 • Cost to construct 13 restricted units $1,894,480 (13,532 sq. ft. at $140/ft.) Proceeds to reduce cost of remaining units $257.760 Reduced cost of remaining 13 units $1,636,720 Reduced cost per sq. ft. for restricted units $121 (13,532 sq. ft./$1,636,720) 774 sq. ft. 1 Bedroom $93,654 996 sq. ft. 2 Bedroom $120,516 1,518 sq. ft. 3 Bedroom $183,678 I hope this is helpful. Remember that these numbers are speculative. However, they do demonstrate how the introduction of free-market units could result in restricted units that are more attainable to more people. Pat and I believe that maintaining the flexibility to introduce free-market units is -critical to providing the best possible project for the District, the Town and the community. Please do not hesitate to call with any questions you may have.