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HomeMy WebLinkAbout1997-08-05 Town Council MinutesTOV Council Highlights/Add 2 •the Vail Tomorrow World Class Resort Team meeting in which participants were asked to share their formulas for personal success; a meeting with a Japanese delegation on ski resort planning; and attendance at a check -passing ceremony sponsored by the Dancing Bear in which $1,182 was contributed to the town to help fund construction of the West Vail roundabouts. --Other Councilman Kevin Foley thanked everyone for their contributions in making the Courage Classic bicycle ride through the West Vail construction area a flawless experience. Councilman Ludwig Kurz wondered if the Council would be interested in hearing a presentation on the Stolport development project. Mayor Bob Armour, who had received a letter of complaint from a Vail Commons resident regarding a handicapped parking space, suggested the town buy the unit back from the resident. UPCOMING DISCUSSION TOPICS • July 29 (5th Tuesday) No work session August 5 Work Session Site Visit & Discussion of Ski Storage Zone Code Change Site Visit Dobson Re: Lionshead Design Charette PEC Review Task Force Interviews Alpine Garden Update & Vail Valley Foundation Presentation August 5 Evening Meeting Second Reading, Ordinance # 13 to Revise GRFA Second Reading, Ordinance # 14, Supplemental Appropriations Presentation by TCI Re: System Upgrade Vail Tomorrow Presentation AIPP Seibert Circle Design Approval Appointment of Task Force Members • Proclamation No. 3, Re: Mike Kloser August 12 Work Session PEC/DRB Review Kaye Ferry, Re: Progress Toward Establishing a Long -Term Funding Mechanism for Vail Valley Marketing Board and Distribution of TOV Business License Fee MINUTES VAIL TOWN COUNCIL MEETING •August 5, 1997 7:30 P.M. A regular meeting of the Vail Town Council was held on Tuesday, August 5,1997, in the Council Chambers of the Vail Municipal Building. The meeting was called to order at 7:30 P.M. MEMBERS PRESENT: Robert W. Armour, Mayor Sybill Navas, Mayor Pro-Tem Rob Ford Mike Jewett Kevin Foley Ludwig Kurz TOWN OFFICIALS PRESENT: Tom Moorhead, Town Attorney Pamela A. Brandmeyer, Assistant Town Manager MEMBERS ABSENT: Paul Johnston * TOWN OFFICIALS ABSENT: Bob McLaurin, Town Manager The first item on the agenda was Citizen Participation. Maxine Miller, a member of the Vail Tomorrow coordinating team, presented the Council with the Governor's Smart Growth Award for the Vail Tomorrow project. She said the award came as a surprise to the group because the nomination had been submitted independently by a Vail citizen. Miller thanked the Council and the citizen-- Anne Fitz --for their support of the project, saying there's much more work to be done. The second item on the agenda was the Consent Agenda. The Minutes of the July 1 and 15, 1997, meetings were approved 6-0, on a motion from Ludwig Kurz and a second from Sybili Navas. The third item on the agenda was Ordinance No. 13, Series of 1997, an Ordinance Repealing and Reenacting Chapter 18.71 (Additional Gross Residential Floor Area) of the Vail Municipal Code; Amending Section 18.04.130 (Definition of GRFA; Providing for the Consolidation of Gross Residential Floor Area Requirements into One Chapter Entitled "Chapter 18.71 Gross isResidential Floor Area (GRFA)"; Providing a New Regulation Allowing Interior Conversions of Existing Single Family, Duplex, and Primary Secondary Dwellings with No Remaining Allowable GRFA; and Amending Chapter 18.40 Section 18.40.020 Paragraphs B& C to Allow Interior Conversions and 250 Additions in a SDD. On a motion from Kevin Foley and a second from Rob Ford, the Council voted 6-0 giving final approval to an ordinance that allows for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA). The ordinance caps a nine -month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing spaces, such as vaulted spaces and crawl spaces, into useable floor area. During public input, Diane Golden, a member of the Planning and Environmental Commission and a property owner who intends to use the relaxed requirement, applauded the action, saying it was a good start that would help keep people living and working within the town. Jim Lamont of the East Village Homeowners Association said he appreciated the opportunity for widespread participation in the GRFA review process and asked that similar standards be applied to multi- family dwellings. Following the vote, Mayor Bob Armour encouraged those who've purchased homes with illegally converted space to "come clean" by applying for an after -the -fact building permit. Vail Town Council Evening Meeting Minutes 815197 The fourth item on the agenda was Ordinance No. 14, Series of 1997, an Ordinance Making Supplemental Appropriations from the Town of Vail General Fund, Facilities Maintenance Fund, •Heavy Equipment Fund, and Real Estate Transfer Tax Fund, of the 1997 Budget and the Financial Plan for the Town of Vail, Colorado; and Authorizing the Expenditures of Said Appropriations as Set Forth Herein; and Setting Forth Details in Regard Thereto. On motion from Ludwig Kurz and a second from Rob Ford, the Council voted 6-0 on second reading to approve a $1.5 million supplemental appropriation to the 1997 budget that reflects mostly project roll -forwards from the previous year and other adjustments to the budget. The fifth item on the agenda was a Presentation of Vail Tomorrow Actions and a Request for Implementation by the Town of Vail. Stan Cope, a member of the Community Task Force which launched the Vail Tomorrow project a year ago, was joined by Monica Benderly, Kent Rose, Bill O'Connell, Greg Moffet and Diane Johnson in presenting an overview of the strategic planning project, designed to create actions within the community -determined priority goal areas of: Affordable Housing, Building Community, Natural and Built Environment, Regional Cooperation, World Class Resort and Youth, Following endorsement of 40 actions at a community conference in April, the presenters, representing volunteer teams in six goal areas, asked the town for specific help in working to make the endorsed actions a reality, as follows: • Vail Tomorrow Implementation Assistance Requested of the Town of Vail Regional Cooperation • Continue to provide cooperative leadership on regional issues. Affordable Housing Lionshead Redevelopment • Use the Lionshead redevelopment process as a focus for both deed -restricted seasonal and year-round local resident housing by utilizing existing sites owned by Vail Associates and Town of Vail which are currently underutilized. Examples include: Old Town shops, Holy Cross yard, Vail Associates maintenance yard, parking lots, TOV parking structure, Red Sandstone School bus pullout. • Require Vail Associates to develop and administer dormitory -style seasonal housing in upper levels of maintenance yard buildings. • Require inclusion of disbursed units within a proposed Lionshead Special Development District. Real Estate Transfer Tax (RF,TTI • Reallocate a portion of collected RETT to the development of seasonal and deed - restricted affordable housing without materially affecting the open space purchase/development program. • Use a portion of the RETT fund for purchase of vacant land or for the development of under-utilized privately or publicly held sites. Use the portion of the fund dedicated to debt service soon to be retired in 1999 as the start of the program. • Increase the portion of RETT funds dedicated to affordable housing in later years when there is a lesser need in the open space program for both purchase and improvement. Cap RETT funds to housing at 50 percent. Do not increase or decrease the RETT rate. • Purchase, remodel, buy down and resell free market units as permanent deed - restricted local resident housing. • Purchase and improve existing deed -restricted units if/when deed restrictions expire. • Purchase additional parcels for construction of seasonal and deed -restricted affordable housing considering the West Vail commercial area as first priority. • Place emphasis on providing affordable housing on underutilized developed parcels earmarked for redevelopment, reserving development of open space for later years if the necessity for affordable housing remains. • Identify parcels owned by the Town and develop the under-utilized sites for housing. Use some lands previously purchased by RETT which would be compatible with the surrounding residential uses, only as the lowest priority, and only after it has been shown that housing needs cannot be met otherwise. Vail T— Council Evening Meeting Minutes 8/5/97 Incentives • Free up short-term rental units, underutilized lockoff or efficiency units by • providing incentive packages to landlords and/or homeowners who provide seasonal or long-term rentals to local employees at affordable rates. • Create incentive packages to be made available to owners of affordable seasonal or long-term rentals, potentially consisting of one of more of the following: season ski passes, golf passes, parking passes, on -mountain club/restaurant memberships, Village ski storage. • Encourage Vail Associates, the Town of Vail, the Vail Recreation District and other entities within the community to provide an incentive package to landlords and/or homeowners who make available their unit(s) for seasonal or long-term affordable rent. • Encourage business/shop owners to purchase incentive packages for landowners and/or homeowners who make available their unit(s) for seasonal or long-term affordable rent. • Encourage Vail Associates to establish an administered rental pool of landlords and/or homeowners who would make units available to seasonal workers at affordable rates. Conversion of short-term or unoccupied units to permanent, administered rental pool units is more cost effective than building new units and could count toward the 62 percent goal. • Develop the "clearing house" concept: an organization that would facilitate the match up between employers looking for "stable" employees, employees looking for housing, and homeowners willing to rent to seasonal employees. Inrlus_ionary Zoning • Through a restructuring of current zoning regulations throughout Eagle County: ► Require deed -restricted seasonal housing units or long-term deed -restricted for -purchase or for -rent affordable units to be included in plans for any multi -family, commercial or SDD zone in the county as well as all municipalities. P. Encourage deed -restricted units in lower density residential zones. ► Encourage the U.S. Forest Service to consider winterizing the Gore Creek camp ground to allow winter seasonal camping. I. Encourage U.S. Forest Service and Town of Vail approvals of mountain expansions and on -mountain improvements to include review of housing increases for added employees. Regional Housine Trust Fin • Encourage and support efforts of the Eagle Valley Leadership Coalition to • establish a regional housing trust fund. Natural & Built Environment Redevelopment • Identify and inventory the community's critical natural and infrastructure resources. Identify their thresholds for use and bear in mind as redevelopment occurs. Resources include: water, waste water treatment, roads, trash removal, sanitation, traffic, clean air, parking, etc. • Review and update Design Guidelines. • Establish energy code or guidelines for construction and redevelopment. • Incorporate above mentioned actions into the planning process for the Lionshead Redevelopment Master Plan. Resource Mana tge nt • Implement Incentive/Certification Program for energy, water, and waste management and identify businesses and organizations to start the program. • Enhance, improve, and support clean-up/community events. • Complete solid waste study, improve recycling, and encourage the reuse of • building materials. Vail Town Council Fve ing Meeting Mi--915197 Lard Use • Monitor current and future land exchanges with the U.S. Forest Service and other • governmental agencies to preserve the integrity of the TOV borders and open space. • Identify additional needs for open space and coordinate with housing groups to have active recreational open space compliment existing and future housing projects. • Protect the lower bench of Donovan Park as open space. The middle bench should be used as housing and the upper bench should be considered for a mix of open space and housing. A master planning process should be implemented as soon as possible that involves the surrounding neighborhood and the community as a whole. World Class Resort • Continue shared funding of survey programs for the Vail Lodging Quality Initiative. • Continue council and staff support for the Vail Lodging Quality Initiative. • Consider adoption of the Vail Lodging Quality initiative as a requirement for business license. • Continue financial and moral support for the 1997/98 "Turn it Up Vail" program. . Building Community • Support efforts to develop a speaker series, creating opportunities for the community to reflect together and to promote inner and personal development and foster meaningful relationships. • Provide staff and shared financial resources to create a welcome program for Vail newcomers. • Continue to sponsor the clean-up day and other activities that serve as neighborhood building blocks. • Participate in "community chats" between community members and elected officials. • Develop pocket parks: small neighborhood parks with playgrounds and picnic tables. • Create a multi -purpose building that meets community needs, serving people from all demographic groups, all ages and full-time, part-time and seasonal residents. Youth • Appoint a representative from the Town of Vail to serve on a countywide youth team, the Mountain Crew. During discussion of the implementation request, Councilman Michael Jewett suggested creating a ballot issue to let voters decide if a portion of the Real Estate Transfer Tax should be used for housing programs (rather than adjust the allocation by council ordinance). Vail Tomorrow representatives Kent Rose and Michael Wasmer cautioned against such an action. Wasmer said he'd rather see the Council take the steps necessary to make the action happen successfully rather than leave the issue in the hands of the voters. Jewett suggested additional discussion of the topic at the council retreat scheduled for Aug. 19. As the discussion ended, Mayor Bob Armour thanked those who've participated in the Vail Tomorrow project for their time and effort. He pointed to construction of the seasonal housing project at the Public Works site and appointment of more design professionals to the Design Review Board --an action previously requested by the Natural & Built Environment team —as recent examples of the town's proactive implementation of the Vail Tomorrow actions. He said the town has been listening to the suggestions and looks forward to continued progress. The sixth item on the agenda was to appoint two Community Task Force members. On a motion by Sybill Navas and a second by Mike Jewett, the Town Council voted (6-0) to appoint Diana Donovan and Chris Moffet to fill the two community at -large positions on the Town of Vail -Vail Associates Community Task Force. The two -year -old Task Force, representing merchant groups, the lodging community and other stakeholder groups, has been restructured to add representation from the Vail Valley Foundation, the Vail Village Commercial Property Owners Association and the Vail Recreation District, as well as the two community at -large positions appointed by the Town Council. The Task Force was created to assist with implementation of the TOV-VA managed growth agreement, signed in 1995, which addresses Veil Town Council Evening Meeting Minutes 8/5/97 Vail's peak and non -peak visitation patterns, circulation flows, and infrastructure needs, among others. • The seventh item on the agenda was Consideration for Use of a Limited Space on the Top Level of the Lionshead Parking Structure for a Skate Park. On a motion from Ludwig Kurz, with a second by Rob Ford, the Council voted 6-0 to authorize use of approximately 40 parking spaces at the top level of the Lionshead Parking Structure to allow for the temporary placement of a skate park during September and October. The project must still receive a conditional use permit from the Planning and Environmental Commission (a review is scheduled for Aug. 25) to finalize the recreational use. During a presentation by Tom Moorhead, town attorney; Diane Johnson, Vail Recreation District; Mike Knox, Vail Police Department; Robin Litt, Vail Associates; and Skip Marcotte, a local skateboarder, the Council heard how year -long discussions regarding the need for such a facility had finally come together recently with the Vail Tomorrow project serving as a catalyst. Vail Associates, the Eagle -Valley Rotary Club and several commercial shops have agreed to help fund the project, they said, with design support coming from the skaters who would use the facility. There were lots of questions by the Council, including: noise impacts, the level of support by the Vail Recreation District, capacity, hours of operation, liability, the ease in which to close the park at night, the age of users, access, safety and self -policing aspects. Despite the questions, Council members expressed enthusiasm for the project. Rob Ford called •it the most exciting cooperative effort he's seen at the town. Sybill Navas said it was a good idea to give it a test, although once in place, she said the town would be pressured to designate a permanent location. Navas predicted the town would face difficulty in finding a permanent location because of the potential loss of valuable parking spaces. Michael Jewett offered his full support, saying he'd be willing to authorize an expansion of the space, if needed. Ludwig Kurz and Kevin Foley also expressed support. Bob Armour said the proposal would require the park's users to be responsible for its success. Next steps include compiling information on insurance costs, construction costs and operational procedures as the request moves to the Planning & Environmental Commission for a conditional use permit. The eighth item on the agenda was the Town Manager's report. Council members acknowledged a written update by Bob McLaurin outlining a review of the possibility of expanding the town's dispatching services countywide. Also, Council members were encouraged to attend a reception for the new regional forest supervisor on Aug. 21. --Other Councilman Michael Jewett read into the record excerpts from a letter he received from the regional director of the Federal Deposit of Insurance Corporation. The letter was in response to •Jewett's request for a hearing to present his views regarding alleged improprieties with the opening of an Alpine Bank branch at Vail Commons. The FDIC has indicated a hearing to present the allegations `orally" is not necessary, Jewett said. Councilman Kevin Foley asked that cards, letters and prayers be sent to heart transplant patient Shane Hanson at Children's Hospital in Denver. There being no further business, the meeting was adjourned at approximately 10:00 P.M. Respect lly submitted, 0 `N ntOF p� SEAL 4Roert W. Armour, Mayor ATTEST: „�OLOIRII • �Lalo__, cting Town Clerk Minutes taken by Suzanne Sllverthorn on behalf of the Town Clerk. ('Namaa of certain Indivitluals who gave public input maybe inaccurate.) Ya11 Town Council B—mg tv[eeting Minutes 915197 TOWN OF VAIL 7 outh Frontage Road VW Colorado 81657 MEDIA ADVISORY 970-479-2100 FAX 970-479-2157 August 6, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR AUGUST 5 Work Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Lionshead Redevelopment Master Plan Update The Council reviewed results of a Lionshead redevelopment brainstorming session in which volunteers from the local design community worked to graphically illustrate some of the key "wish list" items submitted by the community in an earlier stage of the redevelopment master plan process. The concepts, intended to promote additional thought and creativity, include creation of a new water element in the middle of Lionshead; open space corridors; large plaza areas; roundabouts; an expanded village on the west end of Lionshead; affordable housing sites; and a mixed use development on the south side of the parking structure. The next phase iof the Lionshead study will include a public review in September of alternative master plan concepts. No action was taken by the Council yesterday other than to encourage the community to view the drawings, which are on display through August from 9 a.m. to 10 p.m. daily at the upper level of Dobson Arena. The conceptual designs for Lionshead were offered as a community service project by 12 local firms, representing 30 local architects, landscape architects and planners. For more information, contact Susan Connelly, project manager at 479- 2140. --Ski Storage Following a site visit to review examples of outside ski storage devices, the Council reviewed a draft proposal initiated by Vail Associates to change the town's zoning code to permit outdoor commercial ski storage in Vail Village.and Lionshead as a conditional use. Currently, the zoning code allows commercial ski storage only in basements in the commercial core areas. Last month, the Planning and Environmental Commission recommended approval of the requested amendments by a vote of 4 to 2. During discussion yesterday, the Council modified the proposal to eliminate boot storage. They also acknowledged the importance of providing increased skier services, while also expressing concerns about the attractiveness of temporary outdoor devices. Speaking on behalf of Vail Associates, Joe Macy, manager of governmental affairs, said the appearance issue, although extremely important, is a separate matter which would be handled during the review process upon submission of a conditional use application. Councilman Rob Ford said he worried the provision would provide an unfair advantage for someone who has a long-term lease for operation of a basement ski storage business. In response, Macy said the amendment would allow businesses who've been operating outside ski storage devices for years to comply legally with the zoning code. The Council will consider the ordinance for first reading at the Aug. 19 evening meeting. For more information, contact Lauren Waterton in the Community Development Department at 479-2454. --Vail Alpine Garden Education Center Update The Council heard an update on plans for the proposed construction of the Betty Ford Alpine Garden Education Center to be built on town -owned property at the soccer field parking lot in (more) ,% RECYCLEDPAPER TOV Highlights/Add 1 Ford Park. The design, which had previously included a 100-space underground parking structure to retain the lot's current parking, has now been scaled back to include 41 surface parking spaces and 25 underground spaces. The reduction occurred due to the group's inability to find funding partners for the additional public parking. The new design, however, allows additional spaces to be constructed underground in the future. During discussion yesterday, the Council revisited the Ford Park Management Plan which calls for consideration of parking matters to be heard on a case -by -case basis and waived a requirement for up to 18 parking spaces to be generated by the new facility. The Council also directed staff to release the Alpine Garden Foundation from a proposed requirement to pay for the construction of a bus shelter and a sidewalk from Northwoods to the Education Center, saying the work had already been budgeted by the town In its capital improvements schedule. The Council also agreed to provide streetscape benches and other lawn furnishings at the town's expense. Councilmembers then congratulated Helen Fritch of the Alpine Garden Foundation and encouraged the group to move forward in seeking approvals from the Planning and Environmental Commission and the Design Review Board. Also yesterday, Jim Lamont of the East Village Homeowners Association and representing the Northwoods Condominium Association offered support for what he called an "interim" plan offered by the foundation. Ultimately, he said, the group supports removal of all surface parking on the site as phase two of the project. For more information, contact George Ruther in the Community Development Department at 479-2145. --information Update Nancy Sweeney, director of the Art In Public Places project, shared a timetable on the Seibert Circle art piece selection. The schedule includes a public review of modified drawings prepared • by Jesus Moroles beginning August 11. Then, an appearance by the AIPP at the Council's August 19 meeting to receive direction regarding possible three options: 1) contract with Design Workshop and Jesus Moroles as the selected artist/design team; 2) table the discussion and delay redevelopment of Seibert Circle until after the 1999 World Alpine Ski Championships; or 3) bring closure to the Moroles/Design Workshop design development and pursue another option. For more information, contact Sweeney at 479-2344. The Council voted 6-0 to authorize a contract with Native Excavating of Steamboat Springs for $669,362 for construction of the new Ford Park recreation path. The half -mile section will stretch from the Vail Transportation Center to Ford Park along the South Frontage Road. Work will begin immediately to coincide with Frontage Road work already scheduled by the Colorado Department of Transportation. For more information, contact Larry Grafel in the Public Works Department at 479-2173. Also yesterday, Grafel read a letter to Council from Jim Viele, the primary contractor for construction of the Vail Village Club, reiterating his company's commitment to abide by the staging requirements set forth early on. In the past, Councilman Paul Johnston has been critical of the staging operations, saying the policies have abused. Assistant Town Manager Pam Brandmeyer said an election calendar for the Town of Vail municipal election on November 18 is being prepared. Nominating petitions for the four available Town Council seats will be due Oct. 17. Also, it was announced that a draft ordinance for a charter amendment ballot issue asking voters if they'll allow the town's municipal election date to coincide with the national and state election date will be heard by Council in September. The charter amendment has been suggested by Mayor Bob Armour to help avoid voter confusion. --Council Reports Kevin Foley, who represents council on the Art In Public Places Board, encouraged his (more) TOV Highlights/Add 2 colleagues to begin thinking about the decisions they'll face with respect to the Seibert Circle art project. ' Bob Armour reported on a recent meeting of the Community Task Force and his first meeting as president of the Colorado Association of Ski Towns. Armour also thanks those who organized the Town of Vail employee picnic. Ludwig Kurz provided an update on a joint meeting of the Eagle County Recreation Authority (Berry Creek Fifth) and the Eagle County School Board. In the interest of regional cooperation, he said the two bodies appear to be interested in a joint planning process for the Berry Creek Fifth property and the Miller Ranch site. --Other Sybill Navas asked her colleagues to complete a survey for Northwest Colorado Council of Governments regarding issues and priorities, Navas also shared a request from the Vail Valley Exchange (sister cities) inviting a representative from the town to join a delegation headed to Mt. Buller, Australia Sept. 10-17. Councilman Michael Jewett expressed interest. Next, Navas asked about the status of the town's animal control service and community satisfaction levels. Councilmembers expressed interest in determining if the town should consider taking back the services which are now contracted out to Eagle County. Also yesterday, Navas wondered if more can be done to assist residents irritated by the industrial hum noise generated by City Market at Vail Commons. She also expressed concern about the status of the mitigation plan •for the pine beetle infestation. An update by the Forest Service is scheduled for the Aug. 26 work session. Jim Lamont of the East Village Homeowners Association suggested the town put pressure on the Forest Service to make the agency more accountable for the problem. He also said a site visit to Lake Tahoe would be useful to see how that resort is handling the problem. Evening Session Briefs Council members present: Armour, Foley, Ford, Jewett, Kurz, Navas --Citizen Participation Maxine Miller, a member of the Vail Tomorrow coordinating team, presented the Council with the Governor's Smart Growth Award. for the Vail Tomorrow project. She said the award came as a surprise to the group because the nomination had been submitted independently by a Vail citizen. Miller thanked the Council and the citizen-- Anne Fitz- -for their support of the project, saying there's much more work to be done. --GRFA Ordinance The Council voted 6-0 giving final approval to an ordinance that allows for the interior conversion of existing single family, duplex and primary/secondary structures that have no remaining Gross Residential Floor Area (GRFA). The ordinance caps a nine -month process in which the Council, responding to citizen requests, agreed to evaluate the existing GRFA system and explore alternatives. The ordinance keeps GRFA as a tool to control the bulk and mass of structures, but allows for the interior conversion of existing spaces, such as vaulted spaces and crawl spaces, into useable floor area. During public input, Diane Golden, a member of the Planning and Environmental Commission and a property owner who intends to use the relaxed requirement, applauded the action, saying it was a good start that would help keep people living and working within the town. Jim Lamont of the East Village Homeowners Association said he appreciated the opportunity for widespread participation in the GRFA review process and asked that similar standards be applied to multi -family dwellings. Following the vote, Mayor Bob Armour encouraged those who've purchased homes with illegally converted space to "come clean" by applying for an after -the -fact building permit. For more information, contact Russell (more) 1 I TOV Highlights/Add 3 I Forrest in the Community Development Department at 479-2146. --Supplemental Appropriation The Council voted 6-0 on second reading to approve a $1.5 million supplemental appropriation to the 1997 budget that reflects mostly project roll -forwards from the previous year and other adjustments to the budget. For more information, contact Steve Thompson, finance director, at 479-2116. --Presentation of Vail Tomorrow Actions and Request for implementation by the Town of Vail Stan Cope, a member of the Community Task Force which launched the Vail Tomorrow project a year ago, was joined by Monica Benderly, Kent Rose, Bill O'Connell, Greg Moffet and Diane Johnson in presenting an overview of the strategic planning project, designed to create actions within the community -determined priority goal areas of: Affordable Housing, Building Community, Natural and Built Environment, Regional Cooperation, World Class Resort and Youth. Following endorsement of 40 actions at a community conference in April, the presenters, representing volunteer teams in six goal areas, asked the town for specific help in working to make the endorsed actions a reality, as follows: Vail Tomorrow Implementation Assistance Requested of the Town of Vail Regional Cooperation • Continue to provide cooperative leadership on regional issues. Affordable Housing Lionshead Redevelopment • Use the Lionshead redevelopment process as a focus for both deed -restricted seasonal and year-round local resident housing by utilizing existing sites owned by Vail Associates and Town of Vail which are currently underutilized. Examples include: Old Town shops, Holy Cross yard, Vail Associates maintenance yard, parking lots, TOV parking structure, Red Sandstone School bus pullout. • Require Vail Associates to develop and administer dormitory -style seasonal housing in upper levels of maintenance yard buildings. • Require inciuslon of disbursed units within a proposed Lionshead Special Development District. Real Estate Transfer Tax f RETTI • Reallocate a portion of collected RETT to the development of seasonal and deed - restricted affordable housing without materially affecting the open space purchase/development program. • Use a portion of the RETT fund for purchase of vacant land or for the development of under-utilized privately or publicly held sites. Use the portion of the fund dedicated to debt service soon to be retired in 1999 as the start of the program. • Increase the portion of RETT funds dedicated to affordable housing in later years when there is a lesser need in the open space program for both purchase and improvement. Cap RETT funds to housing at 50 percent. Do not increase or decrease the RETT rate. • Purchase, remodel, buy down and resell free market units as permanent deed - restricted local resident housing. • Purchase and improve existing deed -restricted units if/when deed restrictions expire, • Purchase additional parcels for construction of seasonal and deed -restricted affordable housing considering the West Vail commercial area as first priority. • Place emphasis on providing affordable housing on underutilized developed (more) TOV Highlights/Add 4 . parcels earmarked for redevelopment, reserving development of open space for later years if the necessity for affordable housing remains. • Identify parcels owned by the Town and develop the under-utilized sites for • housing. Use some lands previously purchased by RETT which would be compatible with the surrounding residential uses, only as the lowest priority, and only after it has been shown that housing needs cannot be met otherwise. Incentives Free up short-term rental units, underutilized lockoff or efficiency units by providing incentive packages to landlords and/or homeowners who provide seasonal or long-term rentals to local employees at affordable rates. • Create incentive packages to be made available to owners of affordable seasonal or long-term rentals, potentially consisting of one of more of the following: season ski passes, golf passes, parking passes, on -mountain club/restaurant memberships, Village ski storage. • Encourage Vail Associates, the Town of Vail, the Vail Recreation District and other entities within the community to provide an incentive package to landlords and/or homeowners who make available their unit(s) for seasonal or long-term affordable rent. • Encourage business/shop owners to purchase incentive packages for landowners and/or homeowners who make available their unit(s) for seasonal or long-term affordable rent. • Encourage Vail Associates to establish an administered rental pool of landlords and/or homeowners who would make units available to seasonal workers at affordable rates. Conversion of short-term or unoccupied units to permanent, administered rental pool units is more cost effective than building new units and could count toward the 62 percent goal. • Develop the `blearing house" concept: an organization that would facilitate the match up between employers looking for "stable" employees, employees looking for housing, and homeowners willing to rent to seasonal employees. lnclusionary Zoninq • Through a restructuring of current zoning regulations throughout Eagle County: ► Require deed -restricted seasonal housing units or long-term deed - restricted for -purchase or for -rent affordable units to be included in plans for any multi -family, commercial or SDD zone in the county as well as all municipalities. ► Encourage deed -restricted units in lower density residential zones. ► Encourage the U.S. Forest Service to consider winterizing the Gore Creek camp ground to allow winter seasonal camping. ► Encourage U.S. Forest Service and Town of Vail approvals of mountain expansions and on -mountain improvements to include review of housing increases for added employees. Reaional Housina Trust Fund • Encourage and support efforts of the Eagle Valley Leadership Coalition to establish a regional housing trust fund. Natural & Built Environment Redevelopment • Identify and inventory the community's critical natural and infrastructure resources. identify their thresholds for use and bear in mind as redevelopment occurs. Resources include: water, waste water treatment, roads, trash removal, sanitation, traffic, clean air, parking, etc. • Review and update Design Guidelines. (more) 1 TOV Highlights/Add 5 I Establish energy code or guidelines for construction and redevelopment. • Incorporate above mentioned actions into the planning process for the Lionshead Redevelopment Master Plan. Resource Manaaement • Implement Incentive/Certification Program for energy, water, and waste management and identify businesses and organizations to start the program. • Enhance, improve, and support clean-up/community events. • Complete solid waste study, improve recycling, and encourage the reuse of building materials. Land Use • Monitor current and future land exchanges with the U.S. Forest Service and other governmental agencies to preserve the integrity of the TOV borders and open space. • Identify additional needs for open space and coordinate with housing groups to have active recreational open space compliment existing and future housing projects. • Protect the lower bench of Donovan Park as open space, The middle bench should be used as housing and the upper bench should be considered for a mix of open space and housing. A master planning process should be implemented as soon as possible that involves the surrounding neighborhood and the community as a whole. World Class Resort • Continue shared funding of survey programs for the Vail Lodging Quality Initiative. • Continue council and staff support for the Vail Lodging Quality Initiative. • Consider adoption of the Vail Lodging Quality Initiative as a requirement for business license. • Continue financial and moral support for the 1997/98 "Turn it Up Vail" program. Building Community • Support efforts to develop a speaker series, creating opportunities for the community to reflect together and to promote inner and personal development and foster meaningful relationships. • Provide staff and shared financial resources to create a welcome program for Vail newcomers. • Continue to sponsor the clean-up day and other activities that serve as neighborhood building blocks. • Participate in "community chats" between community members and elected officials. • Develop pocket parks: small neighborhood parks with playgrounds and picnic tables. • Create a multi -purpose building that meets community needs, serving people from all demographic groups, all ages and full-time, part-time and seasonal residents. Youth . • Appoint a representative from the Town of Vail to serve on a countywide youth team, the Mountain Crew. During discussion of the implementation request, Councilman Michael Jewett suggested creating a ballot issue to let voters decide if a portion of the Real Estate Transfer Tax should be used for housing programs (rather than adjust the allocation by council ordinance). Vail Tomorrow representatives Kent Rose and Michael Wasmer cautioned against such an action. Wasmer said he'd rather see the Council take the steps necessary to make the action happen successfully rather than leave the issue in the hands of the voters. Jewett suggested additional (more) TOV Highlights/Add 6 discussion of the topic at the council retreat scheduled for Aug. 19. As the discussion ended, Mayor Bob Armour thanked those who've participated in the Vail Tomorrow project for their time and effort. He pointed to construction of the seasonal housing project at the Public Works site and appointment of more design professionals to the Design Review Board --an action previously requested by the Natural & Built Environment team --as recent examples of the town's proactive implementation of the Vail Tomorrow actions. He said the town has been listening to the suggestions and looks forward to continued progress. For more information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Community Task Force Appointments The Town Council appointed Diana Donovan and Chris Moffet to fill the two community at -large positions on the Town of Vail -Vail Associates Community Task Force. The two -year -old Task Force, representing merchant groups, the lodging community and other stakeholder groups, has been restructured to add representation from the Vail Valley Foundation, the Vail Village Commercial Property Owners Association and the Vail Recreation District, as well as the two community at -large positions appointed by the Town Council. The Task Force was created to assist with implementation of the TOV-VA managed growth agreement, signed in 1995, which addresses Vail's peak and non -peak visitation patterns, circulation flows, and infrastructure needs, among others. For more information, contact Suzanne Silverthorn in the Community Information Office at 479-2115. --Consideration for Use of a Limited Space on the Top Level of the Lionshead Parking Structure for a Skate Park The Council voted 6-0 to authorize use of approximately 40 parking spaces at the top level of the Lionshead Parking Structure to allow for the temporary placement of a skate park during September and October. The project must still receive a conditional use permit from the Planning and Environmental Commission (a review is scheduled for Aug. 25) to finalize the recreational use. During a presentation by Tom Moorhead, town attorney; Diane Johnson, Vail Recreation District; Mike Knox, Vail Police Department; Robin Litt, Vail Associates; and Skip Marcotte, a local skateboarder, the Council heard how year -long discussions regarding the need for such a facility had finally come together recently with the Vail Tomorrow project serving as a catalyst. Vail Associates, the Eagle -Valley Rotary Club and several commercial shops have agreed to help fund the project, they said, with design support coming from the skaters who would use the facility. There were lots of questions by the Council, including: noise impacts, the level of support by the Vail Recreation District, capacity, hours of operation, liability, the ease in which to close the park at night, the age of users, access, safety and self -policing aspects. Despite the questions, Councilmembers expressed enthusiasm for the project. Rob Ford called it the most exciting cooperative effort he's seen at the town. Sybill Navas said it was a good idea to give it a test, although once in place, she said the town would be pressured to designate a permanent location. Navas predicted the town would have face difficulty in finding a permanent location because of the potential loss of valuable parking spaces. Michael Jewett offered his full support, saying he'd be willing to authorize an expansion of the space, if needed. Ludwig Kurz •and Kevin Foley also expressed support. Bob Armour said the proposal would require the park's users to be responsible for its success. Next steps include compiling information on insurance costs, construction costs and operational procedures as the request moves to the Planning & Environmental Commission for a conditional use permit. For more information, contact Tom Moorhead at 479-2107. --Town Manager's Report Council members acknowledged a written update by Bob McLaurin outlining a review of the possibility of expanding the town's dispatching services countywide. Also, Council members were encouraged to attend a reception for the new regional forest supervisor on Aug. 21. (more) TOV Highlights/Add 7 --Other Councilman Michael Jewett read into the record excerpts from a letter he received from the regional director of the Federal Deposit of Insurance Corporation. The letter was in response to . Jewett's request for a hearing to present his views regarding alleged improprieties with the opening of an Alpine Bank branch at Vail Commons. The FDIC has indicated a hearing to present the allegations "orally" are not necessary, Jewett said. Councilman Kevin Foley asked that cards, letters and prayers be sent to heart transplant patient Shane Hanson at Children's Hospital in Denver. UPCOMING DISCUSSION TOPICS August 12 Work Session John Gallegos 20 Year Anniversary PEC/DRB Review Progress Towards Establishing Funding, Kaye Ferry, Village Merchants Association Present Proposed Schedule for Completion of Lionshead Redevelopment Master Plan Process Executive Session, Negotiations August 19 Work Session Town Council Retreat, 10 a.m. to 3 p.m August 19 Evening Meeting • First Reading, Ski Storage Zone Code Change Resolution Adopting the TOV/CDOT West Vail Contract August 26 Work Session Kurt Mulson 20 Year Anniversary PEC/DRB Review Discussion of Pine Beetle Mitigation Options by U.S. Forest Service u !1 iy TOWN OF VAIL South Frontage Road Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY August 13, 1997 Contact: Suzanne Silverthorn, 479-2115 Community Information Office TOV COUNCIL HIGHLIGHTS FOR AUGUST 12 Work Session Briefs Council members present: Armour, Ford, Johnston, Kurz --John Gallegos 20 Year Anniversary 41 John Gallegos, division head for facilities maintenance in the Public Works Department, was honored for 20 years of service to the town. During his tenure, Gallegos has been responsible for creation of Vail's distinctive wooden playground equipment throughout town, He received a check for $2,000 in recognition of his contributions to the town. --Update on Progress Toward Establishing a Long -Term Funding Mechanism for Vail Valley Marketing Board and Distribution of Town of Vail Business License Fees Kaye Ferry, president of the Vail Village Merchant Association, appeared before the Council to inquire about the status of a long-term funding source for the Vail Valley Marketing Board. Ferry said she was following up on a presentation made a year ago in which the merchants asked that a portion of the revenues from the Vail business license fee be returned to the Association for specific marketing activities within the Village. At the time, the Council directed the Vail Valley Marketing Board to develop a permanent funding source that would create more options for application of the business license fee. Ferry said she was bringing the issue up again to ask for direction from the Council regarding the association's upcoming funding needs for this fall's Turn it Up Vail program. Although no decisions were made regarding the future method for distribution of the business license fees, Ferry was encouraged to request •Council funding through the contribution request process as next steps. The town collects about $350,000 in business license fees annually. In the past, the Town Council has authorized the Vail Valley Marketing Board to use 100 percent of the funds for regional summer marketing. --Update on Proposed Interim Lodging Tax to Support Long -Term Regional Marketing After hearing a presentation from Frank Johnson, president of the Vail Valley Tourism & Convention Bureau, the Council cautiously agreed to direct the town attorney to prepare a draft ordinance that would enable a lodging tax question to be placed on the Nov. 18 (more) C� RECYCLEPPAPER TOV Highlights/Add 1 Vail municipal ballot --if the Council chooses to do so. Johnson acknowledged the timing is tight. Results of a public opinion research poll will be discussed Thursday, he • said. Those results will help determine if the marketing alliance will continue to propose a November 97 election, or wait for another opportunity. To make the upcoming election, the Council would need to approve an ordinance authorizing the ballot language on Sept. 2 and Sept. 16. The schedule caused Councilman Rob Ford, in particular, to caution the alliance against moving forward with an election, noting the additional time it will take to get voters up to speed on the issue. Councilman Paul Johnston, a hotelier, said he'd be opposed to a lodging tax because it would penalize the very people the marketing funds are used to attract. And there were numerous questions; What happens if Avon or Beaver Creek Resort Co. decide not to participate in regional marketing? Would the tax have a sunset provision? Will the proposed tax be 1.5 percent or 2 percent? In response, Johnson said the draft ordinance could address many of the questions. However, if there's no clear sense of support, he said the group was prepared to delay the issue to build a better program. Either way, Johnson said he would return to the Council during the 1998 budget process to ask for funding --either in the form of an advance (if a lodging tax receives voter approval in November) or an extension of temporary funding as a bridge to a permanent solution. Johnson also said his group is pursuing a discussion with the Eagle County Commissioners regarding creation of a regional business improvement district from Vail to Wolcott. Such a district would require the enactment of state legislation, he said. The commissioners have been cool to the idea, thus far, according to Johnson. The funding topic will be discussed again at the Aug. 26 work session when Johnson returns to provide outcomes from the survey. For more information, contact Johnson at the VVTCB at 476-1000, ext. 3008. --Lionshead Redevelopment Master Plan The Council approved a citizen involvement schedule for stage three of the five -step Lionshead Redevelopment Master Plan process. Stage three is the most exciting --and difficult step --of all, due to decisions that will drive the outcome of the master plan, said Susan Connelly, project manager and director of the Community Development Department. During September and October, citizens will have eight opportunities to review alternative master plan concepts (addressing land use, zoning, public spaces, circulation, etc.) with ultimate selection of a concept by the Town Council scheduled for Oct. 21. At the suggestion of Jim Lamont of the East Village Homeowners Association, the process also will include a second session with local architects and planners, similar to a session held in June, this time to critique the consultant's draft alternatives and suggest additional improvements. The first set of public meetings to review the • alternative master plan concepts are scheduled for 10 a.m, to noon Thursday, Sept. 18, and from 3 to 5 p.m. Sunday, Sept. 21. Both sessions will be held in the Vail Library Community Room and are designed to attract full-time residents, part-time residents, employees, business owners and others interested in the outcome of Lionshead's future. Postcards with the full schedule will be mailed this week, and the next (more) TOV Council Highlights/Add 2 newsletter will be mailed in early September. For additional information, or to be added . to the mailing list, contact the Community Information Office at 479-2115, or call Susan Connelly at 479-2140. --Information Update Council members learned the just -completed Summer Reading Program at the Vail Library was well -received and well -attended with 150 participants. On behalf of requests by Councilmember Sybill Navas (who was unable to attend the meeting), the following decisions were made by Council: • Ludwig Kurz and possibly Paul Johnston will represent the Vail Council during a discussion of the Vail Valley Marketing Board -proposed funding mechanisms and future Chamber of Commerce funding/responsibilities during a meeting later this week. The Council voted 4-0 to contribute $1,000 in contingency funds to support the Chamber of Commerce capital campaign for new, expanded offices. It was announced the Vail Recreation District has authorized $5,000 to help with the 46 placement of a temporary skate park to be placed on a portion of the top deck of the Lionshead parking structure. In response, Mayor Bob Armour noted the cooperation from the VRD, the town, Vail Associates and the Eagle -Valley Rotary Club to make the project happen, An organizational meeting for those involved in the project is planned for tonight (Wednesday) at 6 p.m. at the Youth Center in Lionshead. In response to a written request from the Meadow Mountain Foundation, the Council voted 4-0 to pledge $1,000 in contingency funds as part of a matching grant proposal for funding from the Great Outdoors Colorado Trust Fund. The grant would be used for improvements to the base of the popular locals' sledding hill near Minturn. Next, after reviewing architectural drawings, the Council agreed to move forward with construction of improvements to the Vail Municipal Building's west entry. The project was a condition of approval of the police building expansion by the Planning and Environmental Commission and will allow for a certificate of occupancy to be issued upon completion of the entryway. After acknowledging receipt of a letter from team leaders representing the Vail Tomorrow project containing the 40-plus actions forwarded to the town for .consideration, the Council agreed to schedule time on the Aug. 26 work session to receive a status report from the town staff regarding implementation. --Council Reports Ludwig Kurz reported on the recent meeting of the Eagle County Recreation Authority (Berry Creek Fifth Filing). He said the topic involved management of the equestrian (more) TOV Council Highlights/Add 3 center and interest by the group in sharing costs with the school district for a planning • study that would encompass the Miller Ranch property (owned by the school district) and Berry Creek Fifth. Also, Kurz said the group heard a presentation by the Rocky Mountain Mutual Housing Association which has expressed interest in providing a feasibility study for construction and management of affordable housing on a portion of the site. Kurz said the representatives said they would need to build a minimum of 150 units to maintain an economically viable project. --Other Rob LeVine, a former Vail councilmember and general manager of the Antler's at Vail in Lionshead, expressed concerns about how the Lionshead Redevelopment Master Planning process would ensure the retention of warm beds in Lionshead. He said he feared the redevelopment would spark creation of additional condominium units that would not be placed in the short-term rental pool. He wondered if the town could consider investigating ways to require condo owners to rent their units as part of the Lionshead Redevelopment Master Plan. In response, Councilman Rob Ford said the town might be better off creating an incentive program to entice those properties into the rental pool. Jim Lamont of the East Village Homeowners Association suggested creating an inventory similar to the Austria Haus with a mix of hotel rooms and interval ownership units. During an update on TCI Cablevision's request to consider installation of a compressed digital system rather than a total system fiber optic re -build (as per the existing 15-year franchise agreement signed in 1995), Bob McLaurin, town manager, said a technical consultant team was being hired within the week to provide advice and counsel as to which option is best for Vail's cable consumers. TCI will present its formal request to modify the franchise agreement at the Sept. 2 evening meeting. Council members reviewed a request signed by 19 residents surrounding the Vail Commons development regarding their dissatisfaction with noise levels emitting from City Market's roof top mechanical equipments. The Council agreed to a plan presented by Town Manager Bob McLaurin and allow Andy Knudtsen, the town's senior housing policy planner who served as project manager for Vail Commons, to work with John Caldwell of City Market and a team of mechanical and sound engineers to develop several options for sound barrier solutions, including the costs associated with those, for consideration by the Council. Knudtsen is scheduled to return with an update at the Sept. 16 work session. UPCOMING DISCUSSION TOPICS August 19 Work Session Town Council Retreat, 10 am to 3 pm (more) 0 TOV Council Highlights/Add 4 August 19 Evening Meeting First Reading, Ordinance # 15, re: Ski Storage Zone Code Change Resolution, Adoption of TOWCDOT West Vail contract August 26 Work Session Kurt Mulson 20 Year Anniversary USFS Site Visit and Discussion of Pine Beetle Outbreak Vail Tomorrow Implementation Request Status Report PEC/DRB Review Lionshead Update September 2 Work Session School District Bond Election Update Parking Discussion September 2 Evening Meeting Lodging Tax Ordinance, First Reading, if needed Second Reading, Ordinance, re # 15, re: Ski Storage Zone Code Change Proclamation #3, re: Mike Kloser TCI Franchise Modification Request WORK SESSION MINI7TES Tuesday, August 5, 1997 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August 5, 1997. All members were present except Paul Johnston. 1. Item No. 6, Information Update - Ford Park bike/pedestrian/recreation path. The low bidder on the project was Native Excavating at $567,466.00; added to this was an additional $132,100.00 for items that had been added to the project following letting the bids. Council agreed to allow proceeding with the project, based on the fact that bus delivery and a $1 million payment for those buses, is not scheduled now until March of 1998. Attached is a memorandum that addresses the specifics of this bid. Sybill moved to proceed with the project, with a second coming from Ludi. A vote was taken and the motion passed unanimously 6-0 (Paul Johnston absent). L-7 . FYZ interoffice M E M O R A N D U M • to: Lary Grafel from: Todd Oppenheimer subject: Ford Park Bikepath date: August 1, 1997 Following is a report on the status of the Ford Park Bikepath project following the bid opening. Two bids were received on the project. Native Excavating - $567,466.45 and B&B Evcavating - $634,995.35. These numbers represent about an 11% spread which is reasonable. Our estimate on the work was $537,000 made before some changes in the storm sewer design. The project budget was based on the estimate of $537,000. There are other Town provided items which also must be taken from the project account. These are as follows. Construction staking $ 5000 lee Path lights $13,600 Key pad gate controller $ 1000 Possible base quantity error $20,000 Contingency 10% $60,000 S ubtotal $99,600 Bid amount over budget $32,500 Total shortfall $132,100 The revised budget, to complete the entire project as bid, would be $669,100. There is an option available to lower the overall cost of the project and still meet CDOT's overlay frontage Road overlay plans. That option involves postponing the concrete work, dugouts, and related work east of the Ford Park access road. The value of this portion of the work, based on the bid numbers, is approximately $150,000. The exact number would have to be negotiated with the contractor. If the roadway part of the project was to be postponed until next year, after the CDOT overlay this year, there would be several factors to take into account. First, we would accrue additional costs to widen the road and install the storm sewer because we would be providing a thicker asphalt section. This would cost approximately $16,000. Or, CDOT might require us to re - overlay the entire road after cutting it up to install the storm sewer line. This would cost approximately $35-40,000. In both options, there would be additional redesign costs, striping costs, and, importantly, the image of the Town tearing up a freshly paved road. Please let me know how you would like to proceed with this project as soon as possible.