HomeMy WebLinkAbout1997-01-28 Town Council Minutes000,
WORK SESSION MINUTES
Tuesday, January 28, 1997
2:00 P.M.
Town of Vail Council Chambers
What follows constitutes formal motions and actions taken by the Vail Town Council at their
regular work session on January 28, 1997. All members were present except for Rob Ford.
Item #3 on the agenda: Negotiations for Public Works seasonal housing development
team. Paul Johnston moved, with a second from Sybill Navas, to approve the
development team of Mark Donaldson, architect, and J. Viele Construction, to
"design/build" seasonal housing at the Public Works site. A vote was taken and passed
unanimously, 6-0 (Rob Ford absent). In discussion, it was noted the PEC requirement of
3 seasonal housing units had been included in the overall approval for this facility, but
comments from a couple Council members supported a "more is better" opinion.
Constraints such as topography, access under I-70, impact on the Public Works site, and
so on were noted as being factors limiting the total number of units to be constructed.
2. Item #6, Other: The Council reconvened following their executive session (Armour,
• Jewett, Foley, Kurz, Navas - w/Navas leaving shortly thereafter) to discuss a requested
supplemental of $100,000 to fund the acquisition of hard and software for a new
computer system. Steve Thompson explained when funding had originally been
allocated for a `97 expenditure of $500,000, this was merely an estimate of the potential
cost. Following a year long study of the issue, a final contract will be entered into,
allowing for substantial revision of the financial and public safety software. The total
cost for the project is estimated to be $610,000. Soft costs, i.e., training, travel, and
lodging, project management and conversion costs make up $200,000 of the total budget.
If these costs are managed well by the Town and HTE, the final project may cost less
than $610,000. Thompson also stated the new acquisition could increase the overall
operating budget by as much as $30,000 annually, half of which will probably be
absorbed by a previous staff reduction in the Data Processing Division and half coming
from the general fund. The current computer system was purchased more than ten years
ago and is outdated and inefficient, which prompted the search for an improved system.
Council will move to approve this supplemental appropriation through an ordinance later
in 1997.
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