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HomeMy WebLinkAbout1998-11-10 Town Council Minutes0_1 �11 • TOWN OF YAIC 75 South Frontage .Road Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY November 11, 1998 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR NOVEMBER 10 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --Pay for Performance Discussion with Tom Haller The Council met with Tom Haller of the management consultant firm Lee and Burgess Associates regarding the town's "readiness" to modify the town's existing merit pay system. Haller described six conditions for successful implementation: 1) elected officials must be unanimously committed to the concept of performance -based pay, or must at least agree not to 0 interfere with pay decisions for individual employees or departments; 2) the management must be unanimously committed to the concept, must be capable of making and defending difficult decisions about performance and pay, and be effective, proactive managers; 3) the performance management process and philosophy must be effective and credible; 4) managers and supervisors must be thoroughly trained in, and understand and be committed to, the concepts, techniques, and objectives of performance management; 5) the reward system must be meaningful; and 6) proper administrative controls and processes must be in place. Although difficult to implement, Town Manager Bob McLaurin said he supports the change. McLaurin proposed a phased concept that would implement pay for performance at the department head and division head levels in 1999, leaving the current pay'system in place for front line employees. While most Councilmembers appeared supportive of the concept, Councilman Michael Jewett expressed a dissenting opinion. A final decision on the issue will rest with the Council and will be determined at the Nov. 17 meeting. For more information, contact McLaurin at 479-2105. --PEC/DRB Review After learning of the Planning and Environmental Commission's 4-3 vote Monday to approve a variance that would allow for athlete/vendor drop-off in front of the Ski Club Vail facilities on Vail Valley Drive (approved with 8 conditions), the Council voted 7-0 to call-up the proposal to review it in its entirety. The proposal will be reviewed by Council at its Nov. 17 work session. For more information, contact Brent Wilson in the Community Development Department at 479-2128. Also yesterday, the Council inquired about Design Review Board denial of an exterior lighting application submitted by the Roost Lodge. --Appointment of Councilmember to Board of Directors for the Alpine Gardens • The Council voted 7-0 to appoint Michael Jewett as the Vail Town Council representative to the Alpine Gardens Board of Directors. 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To , w by the r- \\o "n the Co des entatw from cod m mach cat, aN ra Cut1d1n9 Co a pre, bu\tdmg s okfJ01n9, . actthe 'lance porriuirc Mau \ ht imp e accep w\11 be ussion on Updanta reacted t ed tiobuypdated, aing da re9uchan9as m g5 duet° th vrsrons -me aN heard ardrn9 de N8G? Whe u\dkoe �opv tQ \ CO ance sk vin there contact The Goun , . rag . Co ar mo e intarmatran bu1oe 01 dorm gectfi d, const%A said th sa ere materials eetng. F p\um01Q and dustry, Goode anad upcomtn9 m conStructot ne wconrsSU adby COunci\ morel GUBC t ad°eda, A 9 Z32 3. A request for a variance from Section 12-BA-11 of the Town of Vail Municipal ' r $ Code, to allow for parking and loading within required setbacks, located at 59B r Vail Valley Drive/A portion of Tract F, Vail Village 7`h Filing. Add 2/TOV Council Highlights/11.1 0-98 Applicant: Ski Club Vail • Information Update Larry Grafel, public works/transportatiori director, presented an update on the hiring process for Planner: Brent Wilson seasonal bus drivers and parking booth attendants. The town is currently 7 drivers short out of 36 seasonal bus driver positions, as well as 3 vacancies for booth attendants. Only 3 housing MOTION: GALEN AASLAND SECOND JOHN SCHOFIELD units remain vacant within the town's seasonal housing development at Buzzard Park. As a result, Grafel said the town intends to make operational adjustments accordingly with the "summer" bus schedule extending about two weeks beyond the traditional transition to winter APPROVED WITH CONDITIONS: VOTE: 4-3 service. Bus service will be increased to accommodate passengers during the Thanksgiving holiday, however. It wasnotedthat 5 potential bus driver candidates have been recruited from 1. That the approval be limited toa period of one year between the dates of Mt. Buller, Australia, and are due to arrive in December. Grafel said the town wants to be frugal November 6* and May 101h and the hours of 7:00 a.m. - 6:00 p.m. with mandatory overtime on the front side of the season, so as not to burn -out current drivers for the heavier impact months and the increased service during the 99 championships. 2. That the terms outlined in the Memorandum of Understanding dated January 6'", 1998 be fulfilled in their entirety. Also yesterday, Grafel provided an overview of the Vail 99 Transportation Committee's role in providing adequate parking for the event, which will include temporary use of the soccer field, 3. That an agreement be established between the Town of Vail and Ski Club the Ford Park softball fields and the lower bench of Donovan Park. He also apologized to Vail for the management (maintenance, signage, enforcement) of parking on Council for lapses in timely progress reports from the Committee. this property. Councilmembers then inquired about the status of construction projects at the Transportation 4. That Ski Club Vail submit a long-term parking/development plan for Center, Slifer Plaza and Checkpoint Charlie. review no later than February 28, 1999. Next, the Council voted 7-0 to authorize a maximum of $2,000 to be used from Council 5. That all signage required for maintenance and enforcement of the parking contingency funds to partner with the Vail Valley Foundation and Vail Associates to throw a party area be paid for by the applicant. in conjunction with the 99 season kick-off Parade of Champions Ski Down to honor members of • • Team Vail for their first place finish in the Eco-Challenge. The party will take place at 3 p.m. Saturday (11-14), Also, Councilmembers agreed to create a team and will in 6. That an ultimate solution for the use of the "turn around area" and road participate shoulder be arranged In the agreement between the Town of Vail and Ski Saturday's ski down. For more information, contact Pam Brandmeyer at 479-2113. Club Vail. In other business yesterday, Councilmembers were reminded to check their Internet e-mail from 7. That the Vail Town Council approve the use of the right-of-way for this constituents. Also, the Council decided to take a holiday break in December by canceling its Dec. 22 and Dec. 29 meetings. purpose. 8. If, at any point during this approval period, the Town of Vail deems the --Council Reports Kevin Foley, who attends meetings of the Vail Recreation District on behalf of the Council, parking/loading management situation inadequate, outstanding issues will shared a copy of a 3-year plan developed by the VRD. be resolved by the "assessment committee" — a committee derived of representatives from the Town of Vail, Ski Club Vail and Vail Associates. Ludwig Kurz, who represents the Council on the Eagle County Recreation Authority (Berry Creek Fifth), provided a brief update on a meeting last week in which a plan to visit a small parcel of land was postponed due to the weather. Kurz said the authority has been approached by the 4. A request for a Conditional Use Permit, to allow for a "transportation business" water district with the need to create a pump site in that area. within SDD #4, located at 1295 S. Frontage Road/Cascade Village. Applicant: Thrifty Car Rental, represented by Rudy & Associates Sybill Navas reported on a recent forum sponsored by the Northwest Colorado Council of Planner: George Ruther Governments Water Quality/Quantity at Cooper Mountain. The topic was how communities can participate in ski area expansions. TABLED --Other In noting an earlier discussion about Vail's parking needs, Sybill Navas recalled that a promoter 5. A request for a final review and a recommendation on the Lionshead Master Plan. once considered Vail for a major music festival, but the concept was rejected due to concerns about parking inadequacy. . Applicant: Town of Vail Lionshead Master Plan Team Planner: Rob Ford asked if Councilmembers could be provided with TOV uniform jackets. TABLED UNTIL NOVEMBER 23, 1998 (more) I I I I 1 11 1111111 1 11111 11111 1IIIIIIII 11 Add 3/T0V Council Highlights/11-11-98 Michael Jewett asked for clarification regarding next steps on the Ptarmigan property, in which • Council will be asked to consider three ordinances for approval. Also, Jewett inquired about the possibility of town -issued computers for Councilmembers. Jewett has previously expressed frustration in accessing a computer set aside for Council use, due to his work schedule. Assistant Town Manager Pam Brandmeyer suggested consideration of a new location for the Council office space (that could be accessed 24 hours a day) following completion of the 99 championships. Ludwig Kurz distributed a Time magazine article entitled "Corporate Welfare," and suggested Councilmembers review it as they consider Implementation of the Llonshead Master plan. Kevin Foley thanked Commander Jeff Layman for his years of service to the town. Layman has just been named police chief for the Town of Avon. UPCOMING DISCUSSION TOPICS November 17 Work Session Lionshead Master Plan Review Appeal of PEC Decision re: Ski Club Vail November 17 Evening Meeting Proclamation Honoring Team Vail for Winning the Eco-Challenge in Morocco Public Hearing and First Reading of TOV Budget Ordinance Arosa/Garmish Housing and Park Parameters November 24 Work Session PEC/DRB Review Discussion with David Carter, re: Regional Housing Authority Discussion of Model Traffic Code December I Work Session Discussion of Dowd Junction Deer/Elk Migration Discussion of Contract Auditing Services December f Evening Meeting Lionshead Master Plan, Final Review First Reading, Model Traffic Code First Reading, Supplemental Appropriation Second Reading, TOV Budget M 0 • WORK SESSION MINT TTF,S Tuesday, November 10, 1998 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on November 10, 1998. All members were present. I , Item No. 2, under the PEC/DRB Review. In regard to a request for a variance from Section 12-8A-11 of the Town of Vail Municipal Code, to allow for parking and loading within request set -backs, located at 598 Vail Valley Drive/A portion of Tract F, Vail Village 7th Filing, Applicant: Ski Club Vail. Council discussed approval of the use of Town of Vail right-of-way for the requested purpose. Michael Arnett moved, with a second from Bob Armour, to call up the approval from Planning Commission with eight conditions (see attachment). A vote was taken and the motion passed unanimously, 7-0. 2. Item No. 3, Appointment of Council Member to Board of Directors for the Alpine Gardens. Bob Armour moved, with a second from Michael Arnett, to approve Mike Jewett. A vote was taken and the motion passed unanimously, 7-0.