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HomeMy WebLinkAbout1999-05-18 Town Council Minutes• • • VAIL TOWN COUNCIL - MINUTES TUESDAY, MAY 18, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, May 18, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Ludwig Kurz, Mayor Pro-Tem Michael Arnett Michael Jewett Sybill Navas Rob Ford, Mayor Bob Armour Kevin Foley Bob McLaurin, Town Manager Pam Brandmeyer, Assistant Town Manager Tom Moorhead, Town Attorney The first item on the agenda was Citizen Participation. There was no citizen participation. The second item on the agenda was the Consent Agenda: A) The approval of the Town Council meeting minutes of April 20, 1999. Discussion ensued regarding the town charter voting procedures. The minutes will be changed to reflect the charter requirements on voting on agenda item number five, Ordinance No. 11, Series of 1999. Council member Mike Arnett made a motion to table the approval of the April 20, 1999 minutes to the June 1, 1999 Town Council meeting, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed, 4-0. B) The approval of Ordinance No. 13, Series of 1999, on second reading, an Ordinance Of The Town Of Vail, Eagle County, Colorado Granting A Franchise To Holy Cross Energy, Its Successors And Assigns, To Locate, Build, Install, Construct, Acquire, Purchase, Extend, Maintain, Repair And Operation Into, Within And Through The Town Of Vail, All Necessary And Convenient Facilities For The Purchase, Generation, Transmission And Distribution Of Electrical Energy, And To Furnish, Sell And Distribute Said Electrical Energy To The Residents Of The Town Of Vail For Light, Heat, Power And Other Purposes By Means Of Conduits, Cables, Poles And Wires Strung Thereon, Or Otherwise On, Over, Under, Along, Across And Through All Streets And Other Public Ways In Said Town Of Vail, And Fixing The Terms And Conditions Thereof. Council member Mike Arnett asked if the minor change requested was made from the first reading. Vail Town Council Minutes May 18, 1999 Bob McLaurin, Town Manager, stated the term of the franchise agreement was changed from 25 years to 20 years. Council member Michael Arnett made a motion to approve Ordinance No. 13, Series of 1999 on second reading, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The third item on the agenda was a presentation of the Town of Vail 1998 Audit Report by Jerry McMahan. Steve Thompson, Finance Director, introduced Jerry McMahan, of McMahan and Associates to the Town Council. Jerry McMahan, representing McMahan and Associates, explained the Town of Vail audit was conducted according to state statutes. He also introduced Mike Jenkins, of McMahan and Associates, who did the detailed audit for the town. He stated there were no major problems with the audit. McMahan and Associates gave the Town's financial systems the highest level opinion with no violations and said the town has very good internal controls. They have issued a letter to the Town of Vail regarding minor administrative issues, noting that there are no material changes. He said the records were very clean. The audit was finished early and Chris Anderson did the initial draft, which saved the Town of Vail money. Jerry commended Chris Anderson for her work on this audit. • Steve Thompson said the town had wanted to have the audit finished by the end of March. CJ Jerry stated the town charter requires the audit be done by the end of April each year. Council member Mike Jewett stated to the viewing audience that they could obtain a copy of the audit from the Finance dept. Steve said copies of the audit and the budget can be reviewed in the finance department at the Town of Vail. Council member Mike Jewett made a motion to accept the 1998 audit, and Council member Mike Arnett seconded the motion. Further discussion ensued. Bob McLaurin, Town Manager, stated there were a few things that need to be changed or fixed administratively. Steve Thompson explained that McMahan and Associates had also been auditing the new computer system. Jerry McMahan reiterated the items that needed changing were mostly administrative and housekeeping items. Vail Town Council Minutes May 18, 1999 Mayor Pro-tem Ludwig Kurz thanked Steve Thompson and Chris Anderson for keeping • the town in good standing. Bob McLaurin stated there are very few cities, which have as few of the audit problems as Vail, thanks to Steve and Chris. A vote was taken and the motion was passed unanimously, 4-0. The fourth item on the agenda was the appointment of three members to the Local Licensing Authority for a term of two years each. The Town Council voted by written ballot. Council member Mike Arnett made a motion to re -appoint Dave Chapin, Mary Zarba and Kathy Vieth to the Local Licensing Authority and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The fifth item on the agenda was the appointment of one person to the Vail Valley Marketing Board to replace the vacancy that exists on the board. The Town Council voted by written ballot. Council member Sybill Navas made a motion to appoint Meggen Bernstein to the Vail Valley Marketing Board, and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The sixth item on the agenda was first reading Ordinance No.14, Series of 1999, an • Ordinance Repealing And Re -Enacting Ordinance No. 11, Series Of 1999, Cascade Village, Amending And Re -Establishing The Approved Development Plan For Lot 54, Glen Lyon Subdivision, Known As The Glen Lyon Office Building Located Within Development Area D, In Accordance With Section 12-9a-10 Of The Zoning Regulations To Allow For The Construction Of An Expanded Office Building And Two Type III Employee Housing Units; And Setting Forth Details In Regard Thereto. 0 Dominic Mauriello, Chief of Planning, stated Ordinance No. 11, Series of 1999, repealing and reenacting this site was just approved a couple of weeks ago. He said the applicant has come back to the Planning and Environmental Commission (PEC) several times. The applicant has responded quite well to the questions and concerns of the PEC. The town staff is requesting approval of this ordinance. He said the applicant is proposing to amend Special Development District #4 (SDD #4), as it relates to the Glen Lyon Office Building property in Area D. The applicant is proposing to construct a 37,088 sq. ft. (gross) office building addition to the east of the existing building, a 3,270 sq. ft. modification to the existing building by adding hallways and an elevator, and two Employee Housing Units (EHU's), 1,127 sq. ft. and 738 sq. ft. The resulting total leaseable area of the building is 35,741 sq. ft. which requires a total of 143 parking spaces. The new building is proposed to be constructed above two levels of a parking structure containing 127 parking spaces. The east end of the site will also contain a surface parking (with a level of parking below) of 24 parking spaces, for a total of 151 parking spaces. The proposal also includes aligning the entrance of the parking lot with that of the Vail Professional Building directly across the street and re -striping of the traffic lanes on the South Frontage Road to accommodate turn lanes and bike lanes. Vail Town Council Minutes May 18, 1999 The original Cascade Village SDD was approved in 1976 and has since been amended several times. The development plan approved in 1988 for this area included additional office space and a micro -brewery. On August 10, 1998, the PEC provided direction to the applicant to provide structured parking, substantially increase the square footage of office space, eliminate the proposed duplex development, and upgrade the architectural quality of the existing building. The Commission stated that adherence to the interior landscape provisions and the building height provisions of the previous approval could be varied. The Town Council gave very similar guidance to the applicant, at its September 1, 1998 meeting. Council had suggested not dealing with residential units and continue with commercial buildings. There are still 2 EHU's proposed with this ordinance. Dominic explained the PEC, at its May 10, 1999 meeting, recommended approval of the proposal subject to several conditions which are in the PEC memo. As far as the ordinance changes, they are minor. Dominic explained the positive and negative aspects to the ordinance as well as the changes. Mayor Pro -tern Ludwig Kurz asked if the total square footage of 1,865 sq.ft. gross residential floor area (GRFA) is for both EHU's. Dominic stated that it is for both units but is not limiting the size of one or the other of the units at this time. Council member Mike Arnett asked if this proposal had gone through the Design Review Board process. • Dominic said it has gone through the DRB on a conceptual basis. He said DRB direction got them to where they are today as well as going through several work sessions with the PEC. Mayor Pro-tem Ludwig Kurz asked if the town engineer is satisfied with the traffic reports. Dominic stated that based on the report it is acceptable. Council member Ludwig Kurz said somewhere during this process the Council should do a site visit on this proposal. Kurt Segerberg, representing the applicant, The Glen Lyon Office Building Partnership, said he appreciated the time that the town staff, the PEC and the DRB have given to this project. He said there has been three or four different types of plans over the years for this property. Kurt said the applicant thinks this is a very good proposal for this property and reviewed the plans with council. He said there might be two parking entrances. He explained that CDOT has been involved in the traffic patterns and flows on this project. There would be 24 surface parking areas and the consolidation of the building allows for the bike path and some open space to be saved. He explained various aspects of the project. Further discussion ensued regarding parking, height of the buildings, screening of the parking, location of the EHU's in the building, etc. i 4 Vail Town Council Minutes May 18, 1999 C] Council member Mike Arnett said he is in favor of the overall concept. He asked if the applicant has considered a conservation easement for the land to the west of building, so it could be kept open space near bike path. Kurt said that was an item to look at further, this might be a nice area for people in the building to use. Council member Mike Arnett said it would be a fine project, however he would like to see a more final rendition before moving to approve the ordinance. He said he would like to table the ordinance until a final project can be reviewed. Council member Sybill Navas echoed Mike Arnett's sentiments. She is in favor of having the Town Council do a site visit. She stated she has concerns about the 72-foot height of one of the buildings. Further discussion ensued. Russ Forrest, Community Development Director, said there was no hurry in approving the ordinance right now. Further discussion occurred regarding the roadway, employee generation standards and impacts, stream setbacks and photo imaging possibilities of the plans. Dominic asked the council for clarification on what they wanted to see. Would council like to have final DRB and PEC approval? Council member Mike Arnett said he wants to see a final rendition of outward appearance of the buildings and a site visit. He wants to see the changed plans. Council member Mike Arnett made a motion to table this item to a later council meeting, and Council member Mike Jewett seconded the motion. A vote was taken and the motion passed unanimously, 4-0. Town Council will do a site visit at the next Tuesday, May 25, 1999 work session. The seventh item on the agenda was the Town Manager's Report. Bob McLaurin said staff is continuing to work on the fire station relocation issue. Also the way -finding sign program for Vail was currently being evaluated and a recommendation will be coming from Land -Works, a landscape architectures firm. Council member Sybill Navas stated she thought the town should consider involving the Art in Public Places Board as well as the lodging community. Vail Town Council Minutes May 18, 1999 • • As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 4-0. The meeting was adjourned at 8:25 p.m. Respectfully submitted, X4 - udwig Ku layor Pro- m Vail Town Council Minutes May 18, 1999 WORK SESSION MINUTES Tuesday, May 18, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on May 18, 1999. Initially five members were present with the exception of Rob Ford and Kevin Foley. At 3:25 p.m. Bob Armour departed for another commitment for the Vail Mountain Rescue Group in Denver. Item No. 5, Discussion of at -the -polls vs. mail -in coordinated ballot election. Following discussion, Council agreed to leave the last vote in tact as far as conducting an at -the -polls election for the November 2" regular municipal election date. Item No. 6, West Fest Funding Proposal. Bill Brice described the history and venue for the West Fest proposal that is currently being suggested as a 1999 Labor Day special event in Vail. Sybill Navas made a motion, with a second from Mike Jewett, to approve up to $35,000 as a cash contribution from the General Fund to West Fest on the condition it is joined by a $15,000 Special Events Commission contribution and that up to 80% of our $35,000 will be returned to the Town if sponsorship dollars can be raised for this purpose. Additional conditions included: 1. Negotiations with West Fest and the Vail Valley Marketing Board, the latter of whom is being requested to free up $25,000 in marketing dollars specific to this event. 2. Council acknowledges Bill Brice's request for an in -kind contribution from Public Works and the Police Department. Bill will return to Council with a follow-up in regard to the exact siting of the venue and the specific implications for staff at a later time. A vote was taken and the motion passed unanimously, 4-0 (Bob Armour participated in the initial discussion but was absent by the time of the vote.) PAB/aw is