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HomeMy WebLinkAbout1999-08-03 Town Council Minutes• VAIL TOWN COUNCIL - MINUTES TUESDAY, August 3, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, August 3, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT STAFF MEMBERS PRESENT: Ludwig Kurz, Mayor Pro-Tem Bob Armour Kevin Foley Mike Arnett Sybill Navas Rob Ford, Mayor Michael Jewett Bob McLaurin, Town Manager Torn Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. There was no citizen participation. Council member Sybill Navas read a letter from Jared Stabler, Vail's student ambassador to Australia. He thanked the Council for sending him to Australia and was appreciative of the experience. The second item on the agenda was the consent agenda. A. Approve the minutes from the meetings of July 6, 1999. There was a brief discussion on correcting the spelling of the some of the names. Council member Michael Arnett made a motion to approve the meeting minutes of July 6, 1999 with minor changes to correct the names, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. B. Ordinance No. 18, Series of 1999, second reading of an Ordinance Authorizing the Conveyance of Fee Title to 7-U Building 5, Vail East Lodging, also known as 4093 Spruce Way #36, Vail, Colorado 81657. Council member Michael Arnett made a motion to approve Ordinance No. 18, Series of 1999, and Council member Kevin Foley seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The third item on the agenda was first reading of Ordinance No. 19, Series of 1999, an Ordinance Approving the General Planning Document for the 1999 WestFest, and Setting Forth a Special Review Process to Allow for Staff Approvals for Temporary Signs, Structures, Street Decor, and Other Temporary Improvements for the 1999 WestFest. '�" Vail Town Coundl Minutes August 3, 1999 Ludwig Kurz, Mayor Pro -tern said he is looking forward to WestFest being held in the Town of Vail. • Bill Brice, Event Director for the Vail Valley Tourism and Convention Bureau (VVTCB) explained to the Council that a special event, WestFest, was coming to Vail and the VVTCB are in the process of negotiating a long-term contract to keep them coming back to Vail for many years. He said they are cramming a 1-year process into a 3-month process this year. They are working on the details of producing WestFest in Vail. Since this is such a large event, the purpose of Ordinance No. 19, Series of 1999 is to cover some, if any, extraordinary details of the event. He said the way this ordinance is drafted, the VVTCB is the sole responsible party, but the VVTCB is not the event organizer, WestFest, Inc and Wild Fire Productions are responsible for carrying out the event. He wants to change the ordinance to show WestFest, Inc. is the responsible party. He explained that he thinks the existing ordinances and rules for Vail should stay in place for this year but possibly activate this ordinance for the years to come. He explained, based on what WestFest is requesting, the major issues at this time are regarding RV's, the mountain man camp area, semi -trailers with refrigeration units, banners, and vendor placements on Vail Valley Drive. He believes these issues can be handled without the ordinance in place. Council member Bob Armour asked Bill if the Town of Vail processes, rules and regulations are cumbersome to follow "by the book", since the VVTCB has had to work with the rules and regulations of the Town with and without a special ordinance in the past. Bill said it is not cumbersome, it is part of a learning process to work with the rules and regulations of the Town. He explained that WestFest is trying to work with many entities to make this event work and it may be overwhelming in the beginning. Council member Bob Armour said he certainly wants to have a good event the first year. He doesn't want to hamper the event in the first year and doesn't want to minimize the product. Bill said he is working with WestFest everyday and everyday more things come up. He is working closely with them and will bring issues to the Town as they come up. He doesn't see it effecting the quality of work, they just have to work harder to make it all work. Tom Moorhead, Town Attorney, said one thing to take note of is that when the town implements these types of regulations, the town is usually dealing with a local entity like the Vail Valley Foundation (VVF), and local organizers are used. We don't have the same knowledge or working relationship with WestFest at this time. The Town of Vail works with Bill Brice and the VVTCB weekly and the town knows what Bill says is going to happen, he produces and there is not a question of what his understanding is about the process. Tom said one of the concerns is to avoid adding unnecessary regulations. All this ordinance does is put in special processes for unusual requests. There are two questions to consider, does the town have an entity they know well enough that will go through the processes correctly and is the size of the event appropriate for this ordinance. Also, does the town have liability if something goes wrong during this event? He said the Council has not had an opportunity to meet with the organizers of WestFest to make this decision. Council member Ludwig Kurz asked if they could postpone approving this ordinance since the town has not met with the organizers yet. 2 Veit Town Council Minutes August 3, IGO Tom said there is the opportunity for a second reading of this ordinance and that would allow the town to consider what the impacts are and if special processes would be needed above and • beyond the usual process. It would also allow the promoters and event organizers to meet with the town staff and council prior to the second reading of the ordinance. Council member Mike Arnett, asked Bill what the difference is regarding changing the name from the VVTCB to WestFest. Bill Brice said there has not been time to get with the event organizer and the VVTCB before this ordinance was brought before Council. The concern are, is the town comfortable working with an organizer that doesn't know the Town of Vail processes and the VVTCB is not the producer of the event. Pam Brandmeyer, Assistant Town Manager, said this ordinance would allow the town and the event organizer to have latitude to work through the details of the special event process. If the Council would allow for passage of this ordinance on first reading, it will give everyone two weeks to work through the issues. If we can't work with the issues through the normal processes, then we would go to Council to get this ordinance approved in two weeks. This allows the staff a 'cushion' to work through the details. Pam said she is comfortable addressing the issues through the regular special event process. Tom Moorhead said if there was a significant item that couldn't be addressed through the normal process, it could be addressed through an emergency ordinance. Council member Bob Armour made motion to approve on first reading, Ordinance No. 19, Series of 1999, with a change in name from the VVTCB to WestFest, Inc. Kaye Ferry, representing the Vail Village Merchants Association, said an ordinance was passed for the '99 Championships and she is concerned that some of the things that happened during the championships, could happen here. She wants this event to succeed and come back for years to come, however, she doesn't want it to be a blanket policy to do whatever they want. She doesn't know what this ordinance really means. Council member Bob Armour said he would make the motion to give the extra two week's time needed to give the town a 'cushion' to operate through the regular processes. Council member Sybill Navas asked what type of things would not be in the regular processes. Bill Brice said several refrigeration trucks at the soccer field, mountain men staying in their camp and RV parking. Council member Sybill Navas asked if these issues could be resolved without the ordinance in place. Bill Brice said he didn't think these would be issues. If the ordinance didn't pass, it wouldn't be a problem. He said going through the regular process would be fine. Bob McLaurin, Town Manager, agreed with Pam's suggestion to pass the ordinance on first reading to keep all options open. 3 0 Vail Town Council Minutes August 3, 1909 Council member Bob Armour asked if the Golden Peak area wouldn't be a better place for this event. He said it would be better to view the event on a slope. Bill Brice shared Chris Jarnot's comments from Vail Resorts. They did several site visits for possible event areas and Golden Peak was discussed. Chris said that site has been so used and abused the last two summers that Vail Resorts wanted to stay away from it this year. Council member Bob Armour restated his motion to approve on first reading, Ordinance No. 19, Series of 1999 with the name change from the VVTCB to WestFest, Inc. and the motion was seconded by Council member Sybill Navas. Council member Bob Armour said he is making the motion to save time and doesn't question that this is a good event organizer. Council member Ludwig Kurz said this is a first reading and wants a West Fest event organizer at the next meeting. Bill Brice said there would be a representative at the August 17th meeting. Tom Moorhead, stated Michael Martin Murphey's WestFest is planned to be a major event requiring temporary improvements such as flags and banners, temporary structures, lighting, entertainment and hospitality, a parade, placement of refrigeration trucks and temporary camping, and recreational vehicle locations. The VVTCB has been working closely with the town staff to obtain all necessary permits. He said the purpose of this ordinance to provide a special process to handle these temporary improvements if they cannot be done through the • normal process. A vote was taken and the motion passed unanimously, 5-0. The fourth item on the agenda was the appointment of two Members to Community Task Force for a term of two years each. There were three applicants and the Town Council voted by written ballot. Council member Sybill Navas made a motion to re -appoint Chris Moffet and Diana Donovan to the Community Task Force and Council member Mike Arnett seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The fifth item on the agenda was Resolution No. 8, Series 1999, A Resolution Determining the Necessity of, and Authorizing the Acquisition of, a Trail Easement, Being an Interest in Real Property, By Either Negotiation or Condemnation, for Town Public Purposes. Tom Moorhead, Town Attorney, stated this resolution directs town staff to acquire this property and negotiate with the homeowners in the area and drafting an agreement with the homeowners to move on this project. Russell Forrest, Community Development Director, stated an easement for public purposes is necessary in the Buffehr Creek Subdivision to complete the North Trail. The easement itself will contain a trail of low impact, high above existing homes and in the corner of a large 0 — Veil Town Council Minutes August 3, 1999 common area of the subdivision. The easement is ten feet wide, it traverses only a small part of the area, which is zoned as Natural Area Preservation (NAP) District and will be 513 feet in length. The staff looked at alternatives and rerouting the trail would be an additional 3,500 square feet, the trail would be diminished and be in erosive soils. He believes they can create a win -win situation with the homeowners in the area. They need to reach a decision to go through the property or go around it. The North Trail is a high priority action in the Town of Vail Comprehensive Open Lands Plan. This land is specifically needed to avoid the use of highly visible, steep, and erosive lands above this site. Council member Ludwig Kurz asked about the visual impact of both ways. Russ Forrest said it would not be visible on the rock band but higher up it would be visible. Council member Ludwig Kurz asked about the urgency of the resolution to this issue. Russ said they have been working with the homeowner's association for two years. Council member Mike Arnett asked if they went with the lengthy option, would it create an erosion problem. Russ said it would be an erosion problem and it would involve on -going maintenance. Council member Sybill Navas asked if the hikers would go the short way anyway and how far is the trail to the closest house in area. Russ said the trail is approximately'/ of a mile away from closest house and the likelihood of hikers going the short way is probable. Council member Bob Armour said this is an unbuildable lot. Tom Moorhead said Town of Vail acquired Trappers Run because of the unbuildable status. Council member Kevin Foley asked if the town is working with the homeowner's and was not in favor of condemnation without working further with the homeowner's. Russ said the homeowner's have been in contact with the town staff this week. Council member Mike Arnett made a motion to approve Resolution No. 8, Series of 1999, and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The sixth item on the agenda was the Town Manager's Report. Bob McLaurin, Town Manager, said he had nothing to add to his report. 0 5 Vail Town counCE Minutes August 3, 1999 Council member Kevin Foley said the Council wanted to extend their condolences to the families of Elke Noll and Kathy O'Connor. . As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 5-0. The meeting was adjourned at 7:45 p.m. .t,;i,\ili�ii1S1E71f#TP1fl11r;,., Resp�lly submitted, SEAL LudwigKurd MayorPro Tern n1i '�Lonaldson Town Clerk • 0 6 Vail Town Council Minutes August 3, 1999 WORK SESSION MINUTES Tuesday, August 3, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on August 3, 1999. Everyone was present with the exception of Rob Ford and Mike Jewett. A bid from B&B Excavating for $114,680.05 for the recreation .path maintenance and a bid for the "free right" exit at Main Vail by Continental West for $85,909.60 was brought before Council. Kevin moved, Bob Armour seconded, and the motion passed unanimously (5-0). E •