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HomeMy WebLinkAbout1999-12-27 Town Council Minutes• L-7 VAIL TOWN COUNCIL - MINUTES TUESDAY, December 7, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 7, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Ludwig Kurz, Mayor Sybill Navas, Mayor Pro-Tem Rod Slifer Chuck Ogilby Kevin Foley Greg Moffet Diana Donovan Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Peter Apostal, a business owner and local resident of fifteen years stated he has children in the hockey program. He read a letter from the skating association and skating club stating the need for a second sheet of ice and that the Council was holding up the process in getting this done. He said the Dobson ice arena has been an asset but it is overused and another sheet of ice is necessary. The skating program has over 500 adults and children in it. During the time the ice arena has been closed, the parents have had to drive their children to other communities at 5 am and 6 am to be on the ice somewhere else. He stated that a second sheet of ice is needed now. Shawn Boris, President of the Skating Club of Vail, stated they have 70 members. She said the skaters compete in various levels of skating, perform in ice shows, and other events. Skaters come in from other areas and bring over 400 skaters to Vail. She also said the summer skating camp continues to grow. She was concerned about the annual Vail invitational Skating being cancelled this year due to a conflicting event coming to Vail and using Dobson and displacing the event. They shouldn't have to do this and a second sheet of ice is necessary now. Glen Davis, President of the Vail Jr. Hockey Association, introduced several people on the board and hockey players to Council. He said there is no question that Dobson is a successful facility. However, the facility is over utilized. He said Vail Jr. Hockey has over 100 children in the program and the mites and mini -mites have even more kids in their program. The programs are continuing to grow and in addition, there are 60 girls signed up for girl's hockey this year. If the community doesn't do something quickly, the number of groups utilizing the ice arena will continue to grow and have an adverse impact on the facility. Phil Hoversten, stated he has lived in Vail for 14 years. He said there is a frustration from all the ice programs because kids have been off the ice for the last three to four weeks and because the request of a second sheet of ice is not being moved forward quickly enough. He said he offered to build a second sheet of ice, privately funded, for the town a few years ago. 1 Vail Town Council Minutes December 7, 1999 He said the Vail Recreation District (VRD) said they would do this and said he wants the Council to approve giving the VRD a 50-year lease and to move forward with a second sheet of ice now. He stated the VRD and he are ready to put in the basement level of a facility that would house a second sheet of ice. The structural costs that would be incurred would hold whatever facility is placed above the second sheet of ice. Everyone wants the Town Council to move ahead now with the second sheet of ice. Mayor Ludwig Kurz thanked everyone for coming and not bringing hockey sticks to beat the Council over the head. He said the only incorrect statement in the letter is that Council has been holding up the process. He said the community also has a say in the matter. He said there is an interest and willingness by the current Council as well as the last Council to move forward on this issue. He stated the Council will make sure to have a discussion with the town staff, and others involved, to work on how the second sheet of ice can be put in place. He said there is concern that a better design needs to be in place before the second sheet of ice can be put in place with other facilities. Council member Sybill Navas, said it is her absolute number one priority to get a facility on this site. She said it takes time to put a facility in place. If it takes two years to do this, maybe the Council should look at another site for the second sheet of ice. She reiterated that putting in the second sheet of ice would take time. Council member Greg Moffet said he would love to see more ice time because he can't take his children to free skate because of lack of ice time. Mayor Kurz said this is quite a phenomenon of the growing number of children and adults using the ice arena. He thanked the community members present for attending the meeting. Moses Gonzales, a resident of East Vail, welcomed the new council. He asked the Council to consider using the excavated dirt from the Arosa/Garmisch property to build a berm in West Vail to buffer the 1-70 noise and give relief to West Vail residents. He said the berm could start from City Market and go West on the north side of the highway. Bob McLaurin, Town Manager, said the dirt is planned for the Donovan Park construction. He offered to explore the possibility of the buffer proposal. Council member Greg Moffet said the Matterhorn area could use a berm also. Moses also stated he liked the tree lights and would like to see them up all the time. He also said he would like to see the lower bench of Donovan Park be designated a Veterans Memorial Park. The second item on the agenda was the consent agenda. A. Approve the Minutes from the meetings of November 2 and 16, 1999. Council member Rod Slifer made a motion to approve the minutes from the meetings of November 2 and 16, 1999. Council member Sybill Navas seconded the motion. Mayor Ludwig Kurz stated there were typographical errors that needed to be changed and went through them. % 2 Vail Town Council Minutes December 7, 1999 Council member Rod Slifer amended his motion to include approval of the minutes with minor typographical changes to the minutes of the November 16, 1999 meeting minutes and Council member Sybill Navas seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The third item on the agenda was the appointment of two members to the Vail Local Marketing District Advisory Board. Bob McLaurin, Town Manager stated there were seven applications for the two vacancies and at the work session the Council interviewed the applicants; Michael Arnett, Bob Batchelor, Kaye Ferry, Sally Hanlon, William O'Connell, Hermann Staufer and Pamela Stenmark. A written vote was taken. Council member Sybill Navas made a motion to appoint Bob Batchelor and Pam Stenmark to the Vail Local Marketing District Advisory Board. Council member Greg Moffet seconded the motion. A vote was taken and the motion was passed unanimously, 7-0. Mayor Ludwig Kurz thanked all the applicants for their interest. The fourth item on the agenda was first reading of Ordinance No. 34, Series of 1999, an Ordinance Making Supplemental Appropriations And Budget Adjustments From The Town Of Vail General Fund, Capital Projects Fund, And Health Insurance Fund Of The 1999 Budget And The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto. Steve Thompson said this is the final supplemental appropriation for 1999. He stated supplemental appropriations are needed to account for expenditures that were not anticipated when the budget was originally prepared. He said many of the Town's required supplemental appropriations are caused by and funded by unanticipated revenue such as grants and sales. All of the supplementals in the General Fund are of this type. Supplemental appropriations are also needed for unanticipated expenditures such as the upgrade to the permit software for $66,000, as well as for expenditures that will exceed budget estimates such as the $120,000 needed for health claims. He said the Town is self -insured for health claims and they must pay what is incurred up to a certain point. He stated that for many years, the town's health claims had done much better than the budget, but that was not so this year. Further discussion ensued about various aspects of the supplemental request including how the town covers health claims. Council member Kevin Foley made a motion to approve on first reading, Ordinance No. 34, Series of 1999. Council member Rod Slifer seconded the motion. A vote was taken and the motion passed, 7-0. The fifth item on the agenda was first reading Ordinance No. 35, Series of 1999, an Ordinance rezoning for property previously unzoned and owned by the United States Forest Service and transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to Primary/Secondary Residential District and Natural Area Preservation District (NAPD), for property located at Rockledge Road/ A replat of a portion of Block 7, Vail Village First Filing and 3 Vail Town Council Minutes December 7, 1999 Lot 2 of Raether minor subdivision affecting lots 2, 4, 7, 8A and 9A, Block 7, Vail Village First it Filing; Lots 3A and 3B, Resubdivision of Lot 3 Block 7 Vail Village First Filing; Lot 10A and 10B, Resubdivision of Lot 10 Block 7 Vail Village First Filing; Lot 13B Resubdivision of Lot 13 Block 7 Vail Village First Filing; and Government Lot 3, all in Section 7, Township 5 South, Range 80 West of the Sixth Principal Meridian. And • A rezoning for property previously unzoned and owned by the United States Forest Service and transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to Primary/Secondary Residential District and Natural Area Preservation District (NAPD), for property located at Ptarmigan Road/ Lots 1 through 6, Block 5, Vail Village Seventh Filing, replat of Lot 4, Vail Village Tenth Filing and Government Lot 3; all in Section 8, Township 5 South, Range 80 West of the Sixth Principal Meridian Tom Moorhead, Town Attorney, read the title of the ordinance and said this is the final step in fulfilling the Land Ownership Adjustment (LOA) process. The land will stay in its natural state and be a buffer. Dominic Mauriello, Chief Planner, stated there is a plat note stating the property cannot contain any improvements on the land. Council member Sybill Navas asked if there were any encroachments on the Ptarmigan fairway drive areas on the map. Tom Moorhead said yes, there was approximately one-fourth of the land encroached onto this area. He said one of the property owners will participate and the other will not. Further discussion ensued regarding compensation and rezoning of the property. Council member Diana Donovan asked if the money from the sale would be placed in the Real Estate Transfer Tax (RETT) fund. Tom Moorhead stated it would be up to the Town Council to decide in which fund account the proceeds will be placed. Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 35, Series of 1999 with the comment above. Council member Greg Moffet seconded the motion. Further discussion ensued. Council member Diana Donovan stated she would be voting against the motion because she doesn't think the property owners should get additional gross residential floor area (GRFA). And Council member Kevin Foley said he would be voting against the motion because he thought the town didn't receive enough money for the property. A vote was taken and the motion passed, 5-2, Council members Donovan and Foley against. Chas Bernhardt, a resident, said he would like to see the money reimbursed to the town go into the RETT fund account. 4 Vail Town Council Minutes December 7, 1999 Bob McLaurin, Town Manager, said this property was purchased with capital project funds. Council member Sybill Navas said this ordinance concerns the zoning of the property, not the sale of the land. The sixth item on the agenda was first reading of Ordinance No. 36, Series of 1999, an ordinance amending Title 10, Building Regulations, of the Municipal Code, to provide for some relatively minor updates and "clean-up" amendments to the town's adopted building codes. Gary Goodell, Chief Building Official, said this ordinance provides for the minor amendments and updates to the town building codes and includes the adoption of the National Electrical Code 1999 edition modifying the current codes. The proposed changes would go into effect for all building permit applications received after January 1, 2000. He stated the model codes that are administered by the town should be updated on a regular basis in order to stay current with changing construction technologies and the latest nationally recognized minimum safety standards. He said the major new editions of the eight model codes that the town adopts are published every three years. The town updated its building, fire, mechanical and plumbing codes to the most current editions with Ordinance No. 19, Series of 1998, which became effective January 1, 1999. The National Electrical Code, or NEC, is published on a slightly different schedule. It is proposed that the town adopt the most recent 1999 edition of the NEC to replace our current adoption of the 1996 NEC. In addition, a number of "clean up" amendments are proposed to eliminate some inconsistencies in the current ordinance, which is found under Title 10 of the Town Code. Council member Rod Slifer asked if this ordinance would increase the cost of building a new structure. Gary Goodell stated it wouldn't increase the cost. Council member Rod Slifer made a motion to approve on first reading, Ordinance No. 36, Series of 1999. Council member Kevin Foley seconded the motion. Further discussion ensued. Gary Goodell said he wants to analyze the fee structure and propose a modified fee schedule at a later date. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was second reading of Ordinance No. 33, Series of 1999, an Ordinance Providing for the Levy Assessment and Collection of Town Ad Valorem Property Taxes Due for the 1999 Tax Year and Payable in the 1999 Fiscal Year. Steve Thompson, Finance Director, stated they received the town's property tax numbers from the county on November 24, 1999 and the numbers have changed. The town was previously allowed 3.8% and now they are allowed 3.9%. This formula caused the 1999 mill levy to be to 5 Vail Town Council Minutes December 7, 1999 lower than the 1998 mill levy, which was 4.4 mills. This ordinance allows for the mill levy to be 4.064 mills, to be collected in 2000. Council member Diana Donovan asked if it could be higher. Steve Thompson, stated the town is limited in what we can do. Council member Kevin made a motion to approve on second reading, Ordinance No. 33, Series of 1999. Council member Sybill Navas seconded the motion. Further discussion ensued. Council member Kevin Foley said the Council should consider asking the town voters to 'De - Bruce" the formula based property tax provision this year. A vote was taken and the motion passed unanimously, 7-0. The eighth item on the agenda was an evening work session to present the redevelopment proposal for the Vail Village Inn. The purpose of the meeting is to update and inform the Council of the various aspects of the redevelopment application. George Ruther, Senior Planner, said while the applicant is setting up he is passing out the updated information of the draft for the proposal comparison and the parking analysis. The purpose is to inform the Town Council of issues that have come up from the Design Review Board (DRB), Planning and Environmental Commission (PEC) and staff, as well as to identify the next steps. George said he gave Council a memo dated December 1,1999, which outlines several issues including the Vail Road setback, proposed building height, employee housing and loading and delivery. The DRB recommends approval with several condition and final review by Council and DRB would be required. The next steps include final review by PEC on December 13, 1999 and updates and direction from Council on December 14, 1999. The applicant would like to get feedback from Council about their comments, concerns and issues so they can respond the each and every issue by Council and PEC as soon as possible. George said Jay Peterson, Jack Zehren, Connie Dorsey and Tim Losa would be representing the applicant this evening. Jay Peterson, said he was representing the applicant, Mr. Prado. He said Mr. Prado has been at every meeting for the past three years and was not able to make this evening's meeting. He explained that this project was not a condo -hotel and not a fractional fee hotel. There are 213 hotel rooms, which are funded by the sale of some prime weeks. The applicant went to realtors and lenders to find out what would be necessary to finance a project like this in Vail. Over the past years, the lenders that are available to fund the project are now shrinking and lenders are concerned. There needs to be equity in the project and viability for the hotel. The time-share or fractional fee scenario benefits owners and exists for members only, and is member run. The Vail Plaza Hotel has 99 stand-alone hotel rooms that will not be sold. Council member Greg Moffet asked what was the current number of hotel rooms at the Village Inn. Tim Losa said there are 76 hotel rooms now. 6 Vail Town Council Minutes December 7, 1999 Jay explained the various types of rooms that would be available, there are 99 hotel rooms, and all unsold; and 48 fractional fee club units with a total of 114 separate keys for separate club units. There is spa space, conference facilities, a 9,000 square foot restaurant and bar, 289 parking spaces, and one free market dwelling unit that would replace the one that would be torn down. He stated there is no other business in town like it. He reiterated that this project would not be all things to all people. The needs, wants, desires and whims of all people cannot be met with this one project. He stated this would be a long-term revenue source for the Town of Vail. He said the staff, DRIB and PEC have been working hard with the applicant. He said this is a good project and there will be repercussions, however, the positives far outweigh the negatives. Council member Greg Moffet asked about the club ownership aspect of the project and what kind of control do they have over refurbishing the project in 20 years. Jay responded by saying the owners would have majority control always. Council member Greg Moffet asked if the majority owner will have the ability to assess other owners for repairs. Jay said the reserve funds would be set up and passed by the board of directors and the owners would have to pay for it. Further conversation ensued regarding the future cost of repairs and who would pay for them.. Jack Zehren, the project architect, reviewed the project from the architectural and design standpoint. He summarized key items of the project. One of the primary goals was to blend the project and neighborhood with existing surrounding development. He said there are two major development areas. The project would continue major pedestrian areas and use Frontage Road access for service access and us Vail Road for pedestrian access. He reviewed the service access, scale, height and mass of the project, as well as other aspects of the project, including the promenade, pedestrian areas, and sun/shade analysis. George Ruther asked for questions and comments from the Council at this time. Mayor Ludwig Kurz said the idea was to take notes, and to get to questions and answers later. Council member Chuck Ogilby said he would like to take a break at this time to review the model. A 10-minute break was taken to review the model. Council member Rod Slifer said he had a couple of comments but would like to reserve the right to ask more questions later. He is concerned with Vail Road. Currently, it is a two-lane road and part of the sidewalk is in the right-of-way. He thinks the road between the roundabout to Meadow Drive would need to be three lanes for turning access. He wanted to know if there is enough room to do that. Vail Town Council Minutes December 7, 1999 Jay said a traffic engineer has looked at this area and there is room for a three -lane at the 10 expense of landscaping. He said there would be a traffic report next week. Council member Rod Slifer said another question he had was in the loading area. The plan shows there is space for five semi -trucks to be docked. Is there an accommodation for deliveries outside of this facility or for other areas. Jay said the loading area accommodates the entire Special Development District (SDD). Council member Rod Slifer said he has been concerned about the loss of hotel rooms and is happy to see the increase in the hotel rooms. He thinks the project would be used as a hotel. He said that currently, the Austria Haus operates at 65% capacity and he doesn't think this hotel would be higher than the 65-70% range. Jay said they would double check with the Austria Haus on their numbers. Council member Chuck Ogilby said he was ready to not like the project originally, but he has been pleasantly surprised. He said he likes the way it feels and has the same concern as Rod regarding traffic on Vail Road. He stated the loading situation needs to be worked out with the staff. He thinks it would be a shame to not share this loading area and make it work with the rest of the area facilities. With regard to employee housing, he would like to see a housing requirement that if it is not on -site, it will need to be within walking distance to Vail. He thinks this is vital. IS& Jay said he is interested in working on housing issues. Council member Chuck Ogilby said having the employees on -site is key. Jay said the applicant doesn't want employee housing on -site, but would work with staff on this item. Council member Diana Donovan said her concern was about the existing standards for the Vail Village Inn and what the underlying zone district would be. George Ruther said the zoning would be what exists today. Further discussion regarding zoning and setbacks ensued. George Ruther said he would supply Council with more information and will copy the PEC memorandum for next week's packet. The proposal deviates from the underlying zoning in three areas; there are twenty fewer parking spaces than required; it is 25 feet higher than normally allowed at the highest point and there are zero setbacks in some areas, as opposed to the 20 foot setback requirements. Council member Diana said there are a number of negatives to this project and wanted to know more positives. She is also concerned about trash removal, recycling and commercial rent restrictions. 8 Vail Town Council Minutes December 7, 1999 Council member Greg Moffet said the town would get more housing units. George Ruther said additional benefits would be the potential increase in sales tax revenue, willingness to incorporate loading and delivery for the Gateway building, improvements to the site as well as additional housing units. Jay Peterson said the hotel would operate the commercial spaces. There would be no outside commercial rentals. Council member Diana Donovan was also concerned about Vail Road, the project's parking structure availability to other guests. She wants this in writing. She also stated the employee housing needs to be in town. Jay said the condominium declarations require that guests have a right to access the parking garage. He said the lower garage is valet parking and there are 116 spaces on the main level available to the SDD group. Further discussion ensued. Council member Rod Slifer commented on the lower valet parking area. He said the Gateway building originally had valet parking and 24-hour parking service. Now there is no valet parking and where the spaces were to be two cars deep now there is only one space. He said it may be very difficult to get vehicles out. Jay said the valet parking area is a controlled space. He said the valet parking didn't work at the Gateway building because it was for commercial tenants. The Vail Plaza Hotel doesn't have commercial spaces. Council member Sybill Navas stated significant progress has been made. Her concerns are about traffic on Vail Road, and that employee housing stay in the Town of Vail if possible. She said it was important that the 1998 proposal was not approved. She is concerned about the traffic exit on the Frontage Road and where the left turn would be. How are the vehicles exiting the property and crossing the road. She said this issue has been brought up at every single meeting and they still have an issue with a left turn off of the Frontage Road. She had a question about the median on drawings and if this would be added. Jay said yes that it would be added. Council member Sybill Navas was glad to see the median on the plans. She had concerns about the loading and delivery system. Jay said the loading area has been redesigned and the traffic engineer will walk them through that in next meeting. Mayor Ludwig Kurz asked if they have reviewed what works five years down the road and further into the future when reviewing the traffic on Vail Road and the Frontage Road. George Ruther said the traffic report addresses some of the needs and will get the traffic engineer to be at the next meeting to address these issues. #* 9 Vail Town Council Minutes December 7, 1999 Council member Greg Moffet said he reviewed the comparisons and said there were lots of reductions. He said the Council is in the business of determining economically viable projects and the Council has to stop kidding themselves because they do look at financial aspects of a project. The town needs sustainable economic cycle resistant projects. The lenders have made that determination of what is economically viable. Council member Kevin Foley said he shares the concerns of Vail Road; the handicap parking spaces need to be kept and are needed; and loading and delivery. He asked why can't the cars go through Phase I11, not the trucks but the cars. He wants to know how they are going to get the vehicles turned left on the Frontage Road, and housing will be needed for a number of new employees. Mayor Ludwig Kurz said he thinks the project has come a long way in terms of mass and size of the project, changing the roof lines, and step back of the building. He also has the same concerns about Vail Road and traffic in the future. He said diverting traffic through Phase III might not work. Jay said the ramp that exits out of Phase I II has a 19% grade and doesn't work. George said staff anticipates further discussions with owners of Phase III to have an alternate access to their building. Also, Phase III access during construction would need to be addressed and an operable heating system would have to be provided. He said that accommodating housing in the Town of Vail, and internal traffic flow make it part of the community and is good for the community. John Dunn, an attorney representing the owners of the Vail Gateway, said the owners are concerned about the height of the project, the relationship to the master plan, and they are uncomfortable with the process when the applicant has a work session with Council and there has been no notice to adjacent owners regarding the work session. Jim Lamont, representing the East Village Homeowners Association (EVHOA), said the town has been working on the project for three years and they are definitely making progress. He said this is a good opportunity for the town to work with the owner of the project to improve the loading and delivery options in Vail Village. He said there are still unresolved issues with regard to underlying zoning, and fractional fee club. He said the only other fractional fee club was the Austria Haus. George Ruther said the fractional fee club has been within the Public Accommodation Zone District (PA zone district) since 1995. Council member Greg Moffet stated it has been since 1996. Further discussion ensued on the economy and funding of these types of projects. Jim Lamont stated the issues that Ludwig brought up today and in the future are valid. He said when you look at the density in Vail Village and in Lionshead, there is substantial amount of to 10 Vail Town Council Minutes December 7, 1999 V-� density that can be built. The Council needs to look at the pros and cons. There are going to be more cars and trucks in the future. He is also concerned that private developers can hire consultants that work for the Town at the same time. He suggests that two or three design solutions be submitted. The major redevelopment of the Holiday Inn, Gateway Plaza and the overall mix of traffic will be an issue plus logging trucks on the streets of Vail. There needs to be safe pedestrian traffic areas on Vail Road. The loading and delivery system and parking may be shared with Gateway is a possibility but this shouldn't hold up the project. Between final design approval and commencement of construction he wants to know how will the project flow and how does this fit in with the overall loading and deliver system. Can the project be modified to accommodate changes in the loading and delivery system. The parking structure needs to be addressed now rather than later. The EVHOA concerns also include the view alignment from the four-way stop, the decision making process rules in place are accounted for and justification for changing them is presented. They want to know why the view corridor went away? They are supportive of a new hotel but the concerns need to be addressed. George Ruther said the view corridor and building height will be addressed during the PEC process and will be forwarded to the Town Council. Further discussion ensued regarding the view corridor and the east exit of the parking structure. Council member Diana Donovan said she has more concerns. If the Phase 111 owners are going to come in later with a project, she wants them to come in as part of this approval. Jay said he couldn't force them to do this. The owners in Phase III have rights separate from this project. Council member Diana Donovan said she would not be sympathetic if they come in to Council in a crisis mode. Further discussion ensued. Jim Lamont stated he has another process issue. He said the town needs to seriously review what can occur on the site and not have the developer say no out of hand without looking at it. The process and procedure for final DRIB approval should not come before Council can review it and have a final say. Jay said they have gone to all the boards, especially DRB, because the board feels they don't get to approve anything but color and trim. The applicant has gone to DRB before so they have input in the process regarding roof forms, etc. He said the applicant will follow all the procedures so no one is left out. Mayor Ludwig Kurz said it was partly from the direction of Council that this procedure was done. Council member Diana Donovan asked where they would stage the construction. George Ruther said that part of the SDD and construction process is a staging plan. Until the applicant has an approval there is no point in working out a staging plan at this time. 11 Vail Town Council Minutes December 7, 1999 I 4% Mayor Ludwig Kurz said that from a practical point, there are more difficult projects than this one to get done. George said the next steps are a PEC meeting on December 13, 1999 and then back to Council on December 14, 1999 with responses to the Council's questions and with PEC recommendations. He said all the models and plans are public record. Mayor Ludwig Kurz thanked Jay and the rest of the applicant's representatives for their time and efforts. The ninth item on the agenda was a discussion on the proposed public process for development of a master plan/community facilities plan for Donovan Park. Dominic Mauriello, Chief Planner, said the Town has entered into a contract with Odell Architects, Design Workshop, and Sasaki Architects to develop a master plan and building plans for Donovan Park. He summarized the process and stated they would be scheduling and working back from the May, 2000 date. Dominic stated there are 15 opportunities for public review and input. He said this contract includes a public process for arriving at decisions during the planning process. He said the public process is scheduled to begin in mid -December. The process includes the a programming work session with stakeholders; two public open houses to confirm prioritized program; two public open houses to provide input on potential designlsite plan alternatives; presentations on preferred alternatives to the Design Review Board (DRB), Planning and Environmental Commission (PEC), Town Council, and the public; and a series of hearings with the PEC, DRB, and Council to approve final plans. Dominic presented a detailed schedule to the Town Council at the meeting that includes the first public meetings to begin on January 5 and 6, 2000. He reviewed the conceptual plan tasks. The potential uses to be considered include a pavilion with meeting space, a community theater, youth center and day camp, gymnastics facility, community pool, playground equipment, recreational fields, and possibly the ABC and Learning Tree educational center relocations. He said the completion of Phase II for Donovan Park is scheduled for March 2, 2000 and Phase III (the contract construction documents) will be scheduled after review by Council. Council member Diana Donovan asked if the presentations to the public and to the Council were held at the same time. Dominic explained they do the presentations separately to get a variety of input from various aspects of the community members who can not attend council meetings. Russ Forrest, Community Development Director, said it was beneficial for town council members to attend the public meetings so they will have first hand knowledge of community input. Dominic said the council presentations were more of a reporting of information of all the public meetings. 12 Vail Town Council Minutes December 7, 1999 Council member Sybill Navas asked if it was valuable to inform Town Council first and then have feedback before the public meetings. Dominic said there was not a lot of time to do that on this tight of a time schedule. Mayor Ludwig Kurz said the positive point is that both the public and the Town Council hear the same thing and everyone is on equal footing in the process. Todd Oppenheimer said having the open houses first allows for incorporation of public comments to the Council presentations. The tenth item on the agenda was the Town Manager's Report. Bob said he had nothing further to add. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 10 25 p.m. Respectfully submitted, = Ludwig Kurz Mayor ATTEST: ir��=`rerun r®IRuA+n�', lei naldson Town Clerk 13 Vail Town Council Minutes December 7, 1999