HomeMy WebLinkAbout1999-12-27 Town Council Minutes•
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VAIL TOWN COUNCIL - MINUTES
TUESDAY, December 7, 1999
7:00 P.M.
The regular meeting of the Vail Town Council was held in the Town Council Chambers on
Tuesday, December 7, 1999. The meeting was called to order at approximately 7:00 P.M.
COUNCIL MEMBERS PRESENT:
STAFF MEMBERS PRESENT:
STAFF MEMBERS ABSENT:
Ludwig Kurz, Mayor
Sybill Navas, Mayor Pro-Tem
Rod Slifer
Chuck Ogilby
Kevin Foley
Greg Moffet
Diana Donovan
Bob McLaurin, Town Manager
Tom Moorhead, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation. Peter Apostal, a business owner and
local resident of fifteen years stated he has children in the hockey program. He read a letter
from the skating association and skating club stating the need for a second sheet of ice and
that the Council was holding up the process in getting this done. He said the Dobson ice arena
has been an asset but it is overused and another sheet of ice is necessary. The skating
program has over 500 adults and children in it. During the time the ice arena has been closed,
the parents have had to drive their children to other communities at 5 am and 6 am to be on the
ice somewhere else. He stated that a second sheet of ice is needed now.
Shawn Boris, President of the Skating Club of Vail, stated they have 70 members. She said the
skaters compete in various levels of skating, perform in ice shows, and other events. Skaters
come in from other areas and bring over 400 skaters to Vail. She also said the summer skating
camp continues to grow. She was concerned about the annual Vail invitational Skating being
cancelled this year due to a conflicting event coming to Vail and using Dobson and displacing
the event. They shouldn't have to do this and a second sheet of ice is necessary now.
Glen Davis, President of the Vail Jr. Hockey Association, introduced several people on the
board and hockey players to Council. He said there is no question that Dobson is a successful
facility. However, the facility is over utilized. He said Vail Jr. Hockey has over 100 children in
the program and the mites and mini -mites have even more kids in their program. The programs
are continuing to grow and in addition, there are 60 girls signed up for girl's hockey this year. If
the community doesn't do something quickly, the number of groups utilizing the ice arena will
continue to grow and have an adverse impact on the facility.
Phil Hoversten, stated he has lived in Vail for 14 years. He said there is a frustration from all
the ice programs because kids have been off the ice for the last three to four weeks and
because the request of a second sheet of ice is not being moved forward quickly enough. He
said he offered to build a second sheet of ice, privately funded, for the town a few years ago.
1 Vail Town Council Minutes December 7, 1999
He said the Vail Recreation District (VRD) said they would do this and said he wants the
Council to approve giving the VRD a 50-year lease and to move forward with a second sheet of
ice now. He stated the VRD and he are ready to put in the basement level of a facility that
would house a second sheet of ice. The structural costs that would be incurred would hold
whatever facility is placed above the second sheet of ice. Everyone wants the Town Council to
move ahead now with the second sheet of ice.
Mayor Ludwig Kurz thanked everyone for coming and not bringing hockey sticks to beat the
Council over the head. He said the only incorrect statement in the letter is that Council has
been holding up the process. He said the community also has a say in the matter. He said
there is an interest and willingness by the current Council as well as the last Council to move
forward on this issue. He stated the Council will make sure to have a discussion with the town
staff, and others involved, to work on how the second sheet of ice can be put in place. He said
there is concern that a better design needs to be in place before the second sheet of ice can be
put in place with other facilities.
Council member Sybill Navas, said it is her absolute number one priority to get a facility on this
site. She said it takes time to put a facility in place. If it takes two years to do this, maybe the
Council should look at another site for the second sheet of ice. She reiterated that putting in
the second sheet of ice would take time.
Council member Greg Moffet said he would love to see more ice time because he can't take his
children to free skate because of lack of ice time.
Mayor Kurz said this is quite a phenomenon of the growing number of children and adults using
the ice arena. He thanked the community members present for attending the meeting.
Moses Gonzales, a resident of East Vail, welcomed the new council. He asked the Council to
consider using the excavated dirt from the Arosa/Garmisch property to build a berm in West
Vail to buffer the 1-70 noise and give relief to West Vail residents. He said the berm could start
from City Market and go West on the north side of the highway.
Bob McLaurin, Town Manager, said the dirt is planned for the Donovan Park construction. He
offered to explore the possibility of the buffer proposal.
Council member Greg Moffet said the Matterhorn area could use a berm also.
Moses also stated he liked the tree lights and would like to see them up all the time. He also
said he would like to see the lower bench of Donovan Park be designated a Veterans Memorial
Park.
The second item on the agenda was the consent agenda.
A. Approve the Minutes from the meetings of November 2 and 16, 1999.
Council member Rod Slifer made a motion to approve the minutes from the meetings of
November 2 and 16, 1999. Council member Sybill Navas seconded the motion. Mayor Ludwig
Kurz stated there were typographical errors that needed to be changed and went through them.
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Vail Town Council Minutes December 7, 1999
Council member Rod Slifer amended his motion to include approval of the minutes with minor
typographical changes to the minutes of the November 16, 1999 meeting minutes and Council
member Sybill Navas seconded the motion. A vote was taken and the motion passed
unanimously, 7-0.
The third item on the agenda was the appointment of two members to the Vail Local Marketing
District Advisory Board.
Bob McLaurin, Town Manager stated there were seven applications for the two vacancies and
at the work session the Council interviewed the applicants; Michael Arnett, Bob Batchelor, Kaye
Ferry, Sally Hanlon, William O'Connell, Hermann Staufer and Pamela Stenmark. A written vote
was taken.
Council member Sybill Navas made a motion to appoint Bob Batchelor and Pam Stenmark to
the Vail Local Marketing District Advisory Board. Council member Greg Moffet seconded the
motion. A vote was taken and the motion was passed unanimously, 7-0.
Mayor Ludwig Kurz thanked all the applicants for their interest.
The fourth item on the agenda was first reading of Ordinance No. 34, Series of 1999, an
Ordinance Making Supplemental Appropriations And Budget Adjustments From The Town Of
Vail General Fund, Capital Projects Fund, And Health Insurance Fund Of The 1999 Budget And
The Financial Plan For The Town Of Vail, Colorado; And Authorizing The Expenditures Of Said
Appropriations As Set Forth Herein; And Setting Forth Details In Regard Thereto.
Steve Thompson said this is the final supplemental appropriation for 1999. He stated
supplemental appropriations are needed to account for expenditures that were not anticipated
when the budget was originally prepared. He said many of the Town's required supplemental
appropriations are caused by and funded by unanticipated revenue such as grants and sales.
All of the supplementals in the General Fund are of this type. Supplemental appropriations are
also needed for unanticipated expenditures such as the upgrade to the permit software for
$66,000, as well as for expenditures that will exceed budget estimates such as the $120,000
needed for health claims. He said the Town is self -insured for health claims and they must pay
what is incurred up to a certain point. He stated that for many years, the town's health claims
had done much better than the budget, but that was not so this year.
Further discussion ensued about various aspects of the supplemental request including how the
town covers health claims.
Council member Kevin Foley made a motion to approve on first reading, Ordinance No. 34,
Series of 1999. Council member Rod Slifer seconded the motion. A vote was taken and the
motion passed, 7-0.
The fifth item on the agenda was first reading Ordinance No. 35, Series of 1999, an Ordinance
rezoning for property previously unzoned and owned by the United States Forest Service and
transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to
Primary/Secondary Residential District and Natural Area Preservation District (NAPD), for
property located at Rockledge Road/ A replat of a portion of Block 7, Vail Village First Filing and
3 Vail Town Council Minutes December 7, 1999
Lot 2 of Raether minor subdivision affecting lots 2, 4, 7, 8A and 9A, Block 7, Vail Village First
it Filing; Lots 3A and 3B, Resubdivision of Lot 3 Block 7 Vail Village First Filing; Lot 10A and 10B,
Resubdivision of Lot 10 Block 7 Vail Village First Filing; Lot 13B Resubdivision of Lot 13 Block 7
Vail Village First Filing; and Government Lot 3, all in Section 7, Township 5 South, Range 80
West of the Sixth Principal Meridian.
And
•
A rezoning for property previously unzoned and owned by the United States Forest Service and
transferred to the Town of Vail, pursuant to the Land Ownership Adjustment Agreement to
Primary/Secondary Residential District and Natural Area Preservation District (NAPD), for
property located at Ptarmigan Road/ Lots 1 through 6, Block 5, Vail Village Seventh Filing,
replat of Lot 4, Vail Village Tenth Filing and Government Lot 3; all in Section 8, Township 5
South, Range 80 West of the Sixth Principal Meridian
Tom Moorhead, Town Attorney, read the title of the ordinance and said this is the final step in
fulfilling the Land Ownership Adjustment (LOA) process. The land will stay in its natural state
and be a buffer.
Dominic Mauriello, Chief Planner, stated there is a plat note stating the property cannot contain
any improvements on the land.
Council member Sybill Navas asked if there were any encroachments on the Ptarmigan fairway
drive areas on the map.
Tom Moorhead said yes, there was approximately one-fourth of the land encroached onto this
area. He said one of the property owners will participate and the other will not.
Further discussion ensued regarding compensation and rezoning of the property.
Council member Diana Donovan asked if the money from the sale would be placed in the Real
Estate Transfer Tax (RETT) fund.
Tom Moorhead stated it would be up to the Town Council to decide in which fund account the
proceeds will be placed.
Council member Sybill Navas made a motion to approve on first reading, Ordinance No. 35,
Series of 1999 with the comment above. Council member Greg Moffet seconded the motion.
Further discussion ensued. Council member Diana Donovan stated she would be voting
against the motion because she doesn't think the property owners should get additional gross
residential floor area (GRFA). And Council member Kevin Foley said he would be voting
against the motion because he thought the town didn't receive enough money for the property.
A vote was taken and the motion passed, 5-2, Council members Donovan and Foley against.
Chas Bernhardt, a resident, said he would like to see the money reimbursed to the town go into
the RETT fund account.
4 Vail Town Council Minutes December 7, 1999
Bob McLaurin, Town Manager, said this property was purchased with capital project funds.
Council member Sybill Navas said this ordinance concerns the zoning of the property, not the
sale of the land.
The sixth item on the agenda was first reading of Ordinance No. 36, Series of 1999, an
ordinance amending Title 10, Building Regulations, of the Municipal Code, to provide for some
relatively minor updates and "clean-up" amendments to the town's adopted building codes.
Gary Goodell, Chief Building Official, said this ordinance provides for the minor amendments
and updates to the town building codes and includes the adoption of the National Electrical
Code 1999 edition modifying the current codes. The proposed changes would go into effect for
all building permit applications received after January 1, 2000. He stated the model codes that
are administered by the town should be updated on a regular basis in order to stay current with
changing construction technologies and the latest nationally recognized minimum safety
standards. He said the major new editions of the eight model codes that the town adopts are
published every three years. The town updated its building, fire, mechanical and plumbing
codes to the most current editions with Ordinance No. 19, Series of 1998, which became
effective January 1, 1999.
The National Electrical Code, or NEC, is published on a slightly different schedule. It is
proposed that the town adopt the most recent 1999 edition of the NEC to replace our current
adoption of the 1996 NEC. In addition, a number of "clean up" amendments are proposed to
eliminate some inconsistencies in the current ordinance, which is found under Title 10 of the
Town Code.
Council member Rod Slifer asked if this ordinance would increase the cost of building a new
structure.
Gary Goodell stated it wouldn't increase the cost.
Council member Rod Slifer made a motion to approve on first reading, Ordinance No. 36,
Series of 1999. Council member Kevin Foley seconded the motion.
Further discussion ensued.
Gary Goodell said he wants to analyze the fee structure and propose a modified fee schedule
at a later date.
A vote was taken and the motion passed unanimously, 7-0.
The seventh item on the agenda was second reading of Ordinance No. 33, Series of 1999, an
Ordinance Providing for the Levy Assessment and Collection of Town Ad Valorem Property
Taxes Due for the 1999 Tax Year and Payable in the 1999 Fiscal Year.
Steve Thompson, Finance Director, stated they received the town's property tax numbers from
the county on November 24, 1999 and the numbers have changed. The town was previously
allowed 3.8% and now they are allowed 3.9%. This formula caused the 1999 mill levy to be
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lower than the 1998 mill levy, which was 4.4 mills. This ordinance allows for the mill levy to be
4.064 mills, to be collected in 2000.
Council member Diana Donovan asked if it could be higher.
Steve Thompson, stated the town is limited in what we can do.
Council member Kevin made a motion to approve on second reading, Ordinance No. 33, Series
of 1999. Council member Sybill Navas seconded the motion. Further discussion ensued.
Council member Kevin Foley said the Council should consider asking the town voters to 'De -
Bruce" the formula based property tax provision this year.
A vote was taken and the motion passed unanimously, 7-0.
The eighth item on the agenda was an evening work session to present the redevelopment
proposal for the Vail Village Inn. The purpose of the meeting is to update and inform the
Council of the various aspects of the redevelopment application.
George Ruther, Senior Planner, said while the applicant is setting up he is passing out the
updated information of the draft for the proposal comparison and the parking analysis. The
purpose is to inform the Town Council of issues that have come up from the Design Review
Board (DRB), Planning and Environmental Commission (PEC) and staff, as well as to identify
the next steps.
George said he gave Council a memo dated December 1,1999, which outlines several issues
including the Vail Road setback, proposed building height, employee housing and loading and
delivery. The DRB recommends approval with several condition and final review by Council
and DRB would be required. The next steps include final review by PEC on December 13,
1999 and updates and direction from Council on December 14, 1999. The applicant would like
to get feedback from Council about their comments, concerns and issues so they can respond
the each and every issue by Council and PEC as soon as possible. George said Jay Peterson,
Jack Zehren, Connie Dorsey and Tim Losa would be representing the applicant this evening.
Jay Peterson, said he was representing the applicant, Mr. Prado. He said Mr. Prado has been
at every meeting for the past three years and was not able to make this evening's meeting.
He explained that this project was not a condo -hotel and not a fractional fee hotel. There are
213 hotel rooms, which are funded by the sale of some prime weeks. The applicant went to
realtors and lenders to find out what would be necessary to finance a project like this in Vail.
Over the past years, the lenders that are available to fund the project are now shrinking and
lenders are concerned. There needs to be equity in the project and viability for the hotel. The
time-share or fractional fee scenario benefits owners and exists for members only, and is
member run. The Vail Plaza Hotel has 99 stand-alone hotel rooms that will not be sold.
Council member Greg Moffet asked what was the current number of hotel rooms at the Village
Inn.
Tim Losa said there are 76 hotel rooms now.
6 Vail Town Council Minutes December 7, 1999
Jay explained the various types of rooms that would be available, there are 99 hotel rooms, and
all unsold; and 48 fractional fee club units with a total of 114 separate keys for separate club
units. There is spa space, conference facilities, a 9,000 square foot restaurant and bar, 289
parking spaces, and one free market dwelling unit that would replace the one that would be torn
down. He stated there is no other business in town like it. He reiterated that this project would
not be all things to all people. The needs, wants, desires and whims of all people cannot be met
with this one project. He stated this would be a long-term revenue source for the Town of Vail.
He said the staff, DRIB and PEC have been working hard with the applicant. He said this is a
good project and there will be repercussions, however, the positives far outweigh the negatives.
Council member Greg Moffet asked about the club ownership aspect of the project and what
kind of control do they have over refurbishing the project in 20 years.
Jay responded by saying the owners would have majority control always.
Council member Greg Moffet asked if the majority owner will have the ability to assess other
owners for repairs.
Jay said the reserve funds would be set up and passed by the board of directors and the
owners would have to pay for it.
Further conversation ensued regarding the future cost of repairs and who would pay for them..
Jack Zehren, the project architect, reviewed the project from the architectural and design
standpoint. He summarized key items of the project. One of the primary goals was to blend
the project and neighborhood with existing surrounding development. He said there are two
major development areas. The project would continue major pedestrian areas and use
Frontage Road access for service access and us Vail Road for pedestrian access. He
reviewed the service access, scale, height and mass of the project, as well as other aspects of
the project, including the promenade, pedestrian areas, and sun/shade analysis.
George Ruther asked for questions and comments from the Council at this time.
Mayor Ludwig Kurz said the idea was to take notes, and to get to questions and answers later.
Council member Chuck Ogilby said he would like to take a break at this time to review the
model.
A 10-minute break was taken to review the model.
Council member Rod Slifer said he had a couple of comments but would like to reserve the
right to ask more questions later. He is concerned with Vail Road. Currently, it is a two-lane
road and part of the sidewalk is in the right-of-way. He thinks the road between the roundabout
to Meadow Drive would need to be three lanes for turning access. He wanted to know if there
is enough room to do that.
Vail Town Council Minutes December 7, 1999
Jay said a traffic engineer has looked at this area and there is room for a three -lane at the
10 expense of landscaping. He said there would be a traffic report next week.
Council member Rod Slifer said another question he had was in the loading area. The plan
shows there is space for five semi -trucks to be docked. Is there an accommodation for
deliveries outside of this facility or for other areas.
Jay said the loading area accommodates the entire Special Development District (SDD).
Council member Rod Slifer said he has been concerned about the loss of hotel rooms and is
happy to see the increase in the hotel rooms. He thinks the project would be used as a hotel.
He said that currently, the Austria Haus operates at 65% capacity and he doesn't think this
hotel would be higher than the 65-70% range.
Jay said they would double check with the Austria Haus on their numbers.
Council member Chuck Ogilby said he was ready to not like the project originally, but he has
been pleasantly surprised. He said he likes the way it feels and has the same concern as Rod
regarding traffic on Vail Road. He stated the loading situation needs to be worked out with the
staff. He thinks it would be a shame to not share this loading area and make it work with the
rest of the area facilities. With regard to employee housing, he would like to see a housing
requirement that if it is not on -site, it will need to be within walking distance to Vail. He thinks
this is vital.
IS& Jay said he is interested in working on housing issues.
Council member Chuck Ogilby said having the employees on -site is key.
Jay said the applicant doesn't want employee housing on -site, but would work with staff on this
item.
Council member Diana Donovan said her concern was about the existing standards for the Vail
Village Inn and what the underlying zone district would be.
George Ruther said the zoning would be what exists today.
Further discussion regarding zoning and setbacks ensued.
George Ruther said he would supply Council with more information and will copy the PEC
memorandum for next week's packet. The proposal deviates from the underlying zoning in
three areas; there are twenty fewer parking spaces than required; it is 25 feet higher than
normally allowed at the highest point and there are zero setbacks in some areas, as opposed to
the 20 foot setback requirements.
Council member Diana said there are a number of negatives to this project and wanted to know
more positives. She is also concerned about trash removal, recycling and commercial rent
restrictions.
8 Vail Town Council Minutes December 7, 1999
Council member Greg Moffet said the town would get more housing units.
George Ruther said additional benefits would be the potential increase in sales tax revenue,
willingness to incorporate loading and delivery for the Gateway building, improvements to the
site as well as additional housing units.
Jay Peterson said the hotel would operate the commercial spaces. There would be no outside
commercial rentals.
Council member Diana Donovan was also concerned about Vail Road, the project's parking
structure availability to other guests. She wants this in writing. She also stated the employee
housing needs to be in town.
Jay said the condominium declarations require that guests have a right to access the parking
garage. He said the lower garage is valet parking and there are 116 spaces on the main level
available to the SDD group.
Further discussion ensued.
Council member Rod Slifer commented on the lower valet parking area. He said the Gateway
building originally had valet parking and 24-hour parking service. Now there is no valet parking
and where the spaces were to be two cars deep now there is only one space. He said it may
be very difficult to get vehicles out.
Jay said the valet parking area is a controlled space. He said the valet parking didn't work at
the Gateway building because it was for commercial tenants. The Vail Plaza Hotel doesn't
have commercial spaces.
Council member Sybill Navas stated significant progress has been made. Her concerns are
about traffic on Vail Road, and that employee housing stay in the Town of Vail if possible. She
said it was important that the 1998 proposal was not approved. She is concerned about the
traffic exit on the Frontage Road and where the left turn would be. How are the vehicles exiting
the property and crossing the road. She said this issue has been brought up at every single
meeting and they still have an issue with a left turn off of the Frontage Road. She had a
question about the median on drawings and if this would be added.
Jay said yes that it would be added.
Council member Sybill Navas was glad to see the median on the plans. She had concerns
about the loading and delivery system.
Jay said the loading area has been redesigned and the traffic engineer will walk them through
that in next meeting.
Mayor Ludwig Kurz asked if they have reviewed what works five years down the road and
further into the future when reviewing the traffic on Vail Road and the Frontage Road.
George Ruther said the traffic report addresses some of the needs and will get the traffic
engineer to be at the next meeting to address these issues.
#* 9 Vail Town Council Minutes December 7, 1999
Council member Greg Moffet said he reviewed the comparisons and said there were lots of
reductions. He said the Council is in the business of determining economically viable projects
and the Council has to stop kidding themselves because they do look at financial aspects of a
project. The town needs sustainable economic cycle resistant projects. The lenders have
made that determination of what is economically viable.
Council member Kevin Foley said he shares the concerns of Vail Road; the handicap parking
spaces need to be kept and are needed; and loading and delivery. He asked why can't the
cars go through Phase I11, not the trucks but the cars. He wants to know how they are going to
get the vehicles turned left on the Frontage Road, and housing will be needed for a number of
new employees.
Mayor Ludwig Kurz said he thinks the project has come a long way in terms of mass and size of
the project, changing the roof lines, and step back of the building. He also has the same
concerns about Vail Road and traffic in the future. He said diverting traffic through Phase III
might not work.
Jay said the ramp that exits out of Phase I II has a 19% grade and doesn't work.
George said staff anticipates further discussions with owners of Phase III to have an alternate
access to their building. Also, Phase III access during construction would need to be
addressed and an operable heating system would have to be provided. He said that
accommodating housing in the Town of Vail, and internal traffic flow make it part of the
community and is good for the community.
John Dunn, an attorney representing the owners of the Vail Gateway, said the owners are
concerned about the height of the project, the relationship to the master plan, and they are
uncomfortable with the process when the applicant has a work session with Council and there
has been no notice to adjacent owners regarding the work session.
Jim Lamont, representing the East Village Homeowners Association (EVHOA), said the town
has been working on the project for three years and they are definitely making progress. He
said this is a good opportunity for the town to work with the owner of the project to improve the
loading and delivery options in Vail Village. He said there are still unresolved issues with regard
to underlying zoning, and fractional fee club. He said the only other fractional fee club was the
Austria Haus.
George Ruther said the fractional fee club has been within the Public Accommodation Zone
District (PA zone district) since 1995.
Council member Greg Moffet stated it has been since 1996.
Further discussion ensued on the economy and funding of these types of projects.
Jim Lamont stated the issues that Ludwig brought up today and in the future are valid. He said
when you look at the density in Vail Village and in Lionshead, there is substantial amount of
to 10 Vail Town Council Minutes December 7, 1999
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density that can be built. The Council needs to look at the pros and cons. There are going to
be more cars and trucks in the future. He is also concerned that private developers can hire
consultants that work for the Town at the same time. He suggests that two or three design
solutions be submitted. The major redevelopment of the Holiday Inn, Gateway Plaza and the
overall mix of traffic will be an issue plus logging trucks on the streets of Vail. There needs to
be safe pedestrian traffic areas on Vail Road. The loading and delivery system and parking
may be shared with Gateway is a possibility but this shouldn't hold up the project. Between
final design approval and commencement of construction he wants to know how will the project
flow and how does this fit in with the overall loading and deliver system. Can the project be
modified to accommodate changes in the loading and delivery system. The parking structure
needs to be addressed now rather than later. The EVHOA concerns also include the view
alignment from the four-way stop, the decision making process rules in place are accounted for
and justification for changing them is presented. They want to know why the view corridor went
away? They are supportive of a new hotel but the concerns need to be addressed.
George Ruther said the view corridor and building height will be addressed during the PEC
process and will be forwarded to the Town Council.
Further discussion ensued regarding the view corridor and the east exit of the parking structure.
Council member Diana Donovan said she has more concerns. If the Phase 111 owners are
going to come in later with a project, she wants them to come in as part of this approval.
Jay said he couldn't force them to do this. The owners in Phase III have rights separate from
this project.
Council member Diana Donovan said she would not be sympathetic if they come in to Council
in a crisis mode.
Further discussion ensued.
Jim Lamont stated he has another process issue. He said the town needs to seriously review
what can occur on the site and not have the developer say no out of hand without looking at it.
The process and procedure for final DRIB approval should not come before Council can review
it and have a final say.
Jay said they have gone to all the boards, especially DRB, because the board feels they don't
get to approve anything but color and trim. The applicant has gone to DRB before so they have
input in the process regarding roof forms, etc. He said the applicant will follow all the
procedures so no one is left out.
Mayor Ludwig Kurz said it was partly from the direction of Council that this procedure was done.
Council member Diana Donovan asked where they would stage the construction.
George Ruther said that part of the SDD and construction process is a staging plan. Until the
applicant has an approval there is no point in working out a staging plan at this time.
11 Vail Town Council Minutes December 7, 1999
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Mayor Ludwig Kurz said that from a practical point, there are more difficult projects than this
one to get done.
George said the next steps are a PEC meeting on December 13, 1999 and then back to
Council on December 14, 1999 with responses to the Council's questions and with PEC
recommendations. He said all the models and plans are public record.
Mayor Ludwig Kurz thanked Jay and the rest of the applicant's representatives for their time
and efforts.
The ninth item on the agenda was a discussion on the proposed public process for
development of a master plan/community facilities plan for Donovan Park.
Dominic Mauriello, Chief Planner, said the Town has entered into a contract with Odell
Architects, Design Workshop, and Sasaki Architects to develop a master plan and building
plans for Donovan Park. He summarized the process and stated they would be scheduling and
working back from the May, 2000 date. Dominic stated there are 15 opportunities for public
review and input. He said this contract includes a public process for arriving at decisions during
the planning process. He said the public process is scheduled to begin in mid -December. The
process includes the a programming work session with stakeholders; two public open houses to
confirm prioritized program; two public open houses to provide input on potential designlsite
plan alternatives; presentations on preferred alternatives to the Design Review Board (DRB),
Planning and Environmental Commission (PEC), Town Council, and the public; and a series of
hearings with the PEC, DRB, and Council to approve final plans. Dominic presented a detailed
schedule to the Town Council at the meeting that includes the first public meetings to begin on
January 5 and 6, 2000. He reviewed the conceptual plan tasks. The potential uses to be
considered include a pavilion with meeting space, a community theater, youth center and day
camp, gymnastics facility, community pool, playground equipment, recreational fields, and
possibly the ABC and Learning Tree educational center relocations. He said the completion of
Phase II for Donovan Park is scheduled for March 2, 2000 and Phase III (the contract
construction documents) will be scheduled after review by Council.
Council member Diana Donovan asked if the presentations to the public and to the Council
were held at the same time.
Dominic explained they do the presentations separately to get a variety of input from various
aspects of the community members who can not attend council meetings.
Russ Forrest, Community Development Director, said it was beneficial for town council
members to attend the public meetings so they will have first hand knowledge of community
input.
Dominic said the council presentations were more of a reporting of information of all the public
meetings.
12 Vail Town Council Minutes December 7, 1999
Council member Sybill Navas asked if it was valuable to inform Town Council first and then
have feedback before the public meetings.
Dominic said there was not a lot of time to do that on this tight of a time schedule.
Mayor Ludwig Kurz said the positive point is that both the public and the Town Council hear the
same thing and everyone is on equal footing in the process.
Todd Oppenheimer said having the open houses first allows for incorporation of public
comments to the Council presentations.
The tenth item on the agenda was the Town Manager's Report.
Bob said he had nothing further to add.
As there was no further business, a motion was made by Council member Kevin Foley to
adjourn the meeting and Council member Greg Moffet seconded the motion. A vote was taken
and the motion passed unanimously, 7-0.
The meeting was adjourned at 10 25 p.m.
Respectfully submitted,
= Ludwig Kurz
Mayor
ATTEST:
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lei naldson
Town Clerk
13 Vail Town Council Minutes December 7, 1999