HomeMy WebLinkAbout1999-01-05 Town Council MinutesVAIN TOWN COUNCIL - MINUTES
TUESDAY, JANUARY 5, 1999
7:00 P.M.
The regular meeting of the Vail Town Council was held in the Town Council Chambers on
Tuesday, January 5, 1999. The meeting was called to order at approximately 7:00 P.M.
COUNCIL MEMBERS PRESENT:
COUNCIL MEMBERS ABSENT:
STAFF MEMBERS PRESENT:
STAFF MEMBERS ABSENT:
Rob Ford, Mayor
Ludwig Kurz, Mayor Pro -Tern
Bob Armour
Michael Arnett
Michael Jewett
Sybill Navas
Kevin Foley
Bob McLaurin, Town Manager
Tom Moorhead, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation. Joe Staufer, a longtime resident,
wished the Town Council a Happy New Year. He gave the Council a copy of an article from
Mountain Sports & Living magazine, which ranked Vail fourth out of the top ten best resort
towns in the country. Joe said the article described Vail as "charming", which he agrees with,
and doesn't want the Village overdeveloped. He urged Council to preserve Vail's charm and
wants the Town to review all redevelopment submittals of public accommodation districts
reviewed on a one-on-one basis so the Village is not overdeveloped. He wants Vail to keep its
charm, and does not want it to follow in the footsteps of Beaver Creek with a lot of "glitz" and no
soul.
The second item on the agenda was the consent agenda.
A. Approve the Minutes of the meetings of December 1 and 15, 1998.
Council member Bob Armour made a motion to approve the meeting minutes of December 1
and 15, 1998, Council member Mike Arnett seconded the motion. A vote was taken, and was
unanimously passed, 6-0.
B. Resolution No. 1, Series 1999, a Resolution Designating a Public Place Within the Town
of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning
and Environmental Commission, Design Review Board, and Other Boards,
Commissions, and Authorities of the Town of Vail.
Council member Bob Armour made a motion to approve Resolution No. 1, Series of 1999,
Council member Mike Arnett seconded the motion. A vote was taken, the motion passed, 6-0.
0 1 Vail Town Council Minutes January 5, 1999
C. Ordinance No. 23, Series of 1998, second reading of an Ordinance Amending
Ordinance No. 8, Series of 1995, Revising Gross Residential Floor Area (GRFA),
Building Height Requirements, and Employee Housing Provisions for Lots 39-1 and 39-
2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village);
Repealing Resolution No. 10, Series of 1982, Which Provides Special Provisions for
Lots 39-1 and 39-2, Glen Lyon Subdivision; Deleting Outdated Conditions and
References to Expired Development Plans; and Setting Forth Details in Regard Thereto.
Council member Bob Armour made a motion to approve on second reading, Ordinance No. 23,
Series of 1998, Council member Mike Arnett seconded the motion. Council member Bob
Armour stated he was pleased the applicant added the Employee Housing Units (EHU's) to the
application as a condition of approval. A vote was taken, the motion passed, 6-0.
The third item on the agenda was a CARTS Update.
Jim Scherer, the Executive Director of CARTS gave an update. He explained that CARTS
stands for Colorado Alliance for Rapid Transit Solutions. He said that the organization is
working closely with the state -appointed Fixed Guideway Authority (SIFGA) to identify a high-
speed guideway system that would climb steep grades from Denver to Glenwood Springs.
SIFGA is to come up with a plan by the year 2000. They are trying to get a system that will be
comparable to the cost of adding two lanes to 1-70 (which is $20 million per mile). Jim also said
that graduate students from the Colorado School of Mines are studying this as a class project
and they are looking into finding an economically feasible and technically viable alternative for
the state to consider in the year 2000. The plans call for a three-mile test area from Frisco to
Copper Mountain in the year 2003 and will go to the voters for funding in the year 2008. A
fixed guideway system will have the capacity equivalent to ten lanes of pavement traffic. A
Colorado Department of Transportation (CDOT) study shows that adding two lanes of asphalt
would only fix the traffic problem to the year 2010. A fixed guideway system can be feasible
and be competitive. He said the Town of Vail pledges $1,000 for CARTS in 1999 and would
like the Council to consider contributing more to this figure in the future. He gave a list of other
entities involved in CARTS and their contributions to CARTS.
Council member Mike Jewett asked Jim about the capacity of the individual units of the fixed
guideway system.
Jim stated the units would carry approximately 20-40 people per unit, and would be used in
pairs. CARTS is also trying to get ground transportation services like Vans to Vail, and
Colorado Mountain Express involved to maybe purchase these vehicles to expand their
services in this manner. It would cost more but it would move more people faster.
Mayor Rob Ford thanked Jim for his presentation.
The fourth item on the agenda was the appointment of Vail Valley Marketing Board Members.
Council member Sybill Navas made a motion to appoint M. Ross Boyle and Barbara Black to
the Vail Valley Marketing Board for two year terms each. Council member Ludwig Kurz
0 2 Vail Town Council Minutes January 5, 1999
seconded the motion. A vote was taken and the appointments were passed 6-0.
Lorelei Donaldson, Town Clerk, explained to the Council that there were three positions open
and only two applicants. The vacancy for the third position would be advertised again to try to
fill the third position.
Mayor Rob Ford invited the viewing public to apply for this position if they were interested in the
Vail Valley Marketing Board.
The fifth item on the agenda was Resolution No. 2, Series of 1999, a Resolution Consenting to
Assignment or Transfer of Control of Cable Television Franchise.
Tom Moorhead said TCI has been the operator of the Town of Vail Cable Franchise and is
currently operating under a renewal entered into in January 1995. He said that effective June
23, 1998, AT&T Corporation and Telecommunications, Inc. executed a merger agreement.
Under the terms of the agreement, AT&T will become the parent company of TCI. TCI will
continue to exist as a corporation and a wholly owned subsidiary of AT&T. All stockholders of
TCI will exchange their shares of TCI stock for shares of AT&T stock. All cable television
franchises will continue to be held by the current franchisee. No cable television franchises will
be transferred as a result of the proposed transaction.
Council member Mike Arnett asked if this changes anything with the Town's agreement with
TCI.
Tom Moorhead said no. They don't see any changes in the foreseeable future. He said
additional discussions regarding TCI's system upgrade and compliance with the current
franchise agreement will be concluded within the next eight to twelve weeks.
Fred Lutz, General Manager of TCI, said Tom was thorough in covering the merger agreement.
No changes of operation locally will be seen until late 1999. TCI will go away and the new
company, AT&T Consumer Service Inc. will replace TCI Cablevision as the Town of Vail's cable
provider.
Council member Ludwig made a motion to approve Resolution No. 2, Series of 1999, and
Council member Bob Armour seconded the motion. A vote was taken and was passed,
6-0.
Mayor Rob Ford asked Fred Lutz if cable modems are on the way as part of this package.
Fred said yes it is will be a part of the package.
Tom Moorhead stated the town staff sees this merger as a benefit.
Fred Lutz handed out a packet of services from TCI.
The sixth item on the agenda was the Town Manager's Report,
Bob McLaurin said there was nothing further to report from the afternoon work session.
0 3 Vail Town Council Minutes January 5, 1999
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Mayor Rob Ford explained to the viewing audience that next Wednesday, January 13, 1999 is
the first Ski/Snowboard-with-Council activity. Anyone interested should meet at 8:30 a.m. at the
base of the Vista Bahn and everyone is welcome to join the Council.
As there was no further business, a motion was made by Council member Mike Arnett to
adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was taken
and the motion passed unanimously, 6-0.
The meeting was adjourned at 7:45 p.m.
ATTE$ .l
Lore`fei D naldson
Town Clerk
A,L
OL
Respect submitted,
Rob Ford
Mayor
t� Vail Town Council Minutes January 5, 1999
Vail, Colorado 81657
970-479-2100
FAX 970-479-2157
MEDIA ADVISORY
January 6, 1999
Contact: Suzanne Silverthorn, 479-2115
Community Information Office
VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 5
Work Session Briefs
Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas
--PEC Report
During an update -on the most recent meeting of the Planning and Environmental
Commission, Councilman Kevin Foley inquired about office space approvals for the
Austria Haus, in which 725 sq. ft. was approved. Foley also asked about the major
amendment to allow the tennis courts at the Vail Cascade Hotel & Club to be used for
conference space. The Council will be considering that request in the form of an
ordinance at an upcoming meeting.
• --Interviews for Vail Valley Marketing Board Positions
In preparation for the evening meeting, the Council interviewed Barbara Black and Ross
Boyle for reappointment to the Vail Valley Marketing Board. See evening meeting briefs
for more information.
--Community Facilities Plan
The Council agreed to proceed with a community facilities plan in partnership with the
Vail Recreation District (VRD), but not before Mayor Rob Ford expressed personal
concerns about such a partnership given current disagreements between the town and
VRD over parking at Ford Park (see next item). As approved, the community facilities
plan will build upon previous work laid by the Vail Tomorrow, Common Ground and
Lionshead Master Plan processes, as well as the 1998 TOV community survey. That
work established a core "wish list" of community facility needs as well as a list of
potential sites. Next steps include hiring three yet -to -be determined design groups who
will be asked to take the community "wish list" items, plus the available sites, as well as
other background information, and prepare some initial programming concepts for the
public's consideration. The timeline shows approval of a concept in July or August with
the possibility of an election conducted by either the Town of Vail or Vail Recreation
District —or both --in November, 1999. In addition to approving the process yesterday,
the Council agreed to six parameters that will be used to guide the program: 1) the
facilities programming will build upon the community facility ideas and lands that have
been identified through the Vail Tomorrow, Common Ground, Lionshead Master Plan
and other community processes; 2) the facilities programming will compliment both
recreational -and cultural amenities that exist in the Vail Valley so as to create a world
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class network of community facilities in the valley; 3) the facilities shall be outstanding in
their design and programming; 4) the facilities will serve both Vail Valley residents and
guests; 5) public -private partnerships will be pursued; 6) the process will respect the
Town of Vail land use regulations and policies and the Town Council will be the final
decision -maker on any uses being proposed for town -owned lands. The community
"wish list" items include (in no particular order): second sheet of ice; gymnastics facility;
performing arts dance area for youth and seniors; arts and crafts room; community
swimming pool; youth center (arcade room, bowling alley, roller skate park, coffee
house); community meeting rooms; neighborhood parks in West Vail; and high tech
multi -media center. During discussion yesterday, Councilman Ludwig Kurz was first to
endorse the plan, noting that a strong need has been shown for both cultural and
recreation amenities within the town. While both uses aren't always compatible, Kurz
said he looked forward to learning what might work. Although supportive, Mayor Rob
Ford noted that a strategy will be needed to garner widespread community support for
such a plan, something previous election initiatives have failed to do. Councilmember
Sybill Navas, who has served as a catalyst in moving the plan forward, expressed
optimism, noting that the approach will address multiple needs on multiple sites. One
idea brainstormed by Piet Pieters of the Vail Recreation District is to create an indoor -
outdoor adventure center with a climbing facility, kayaking facility, skateboard park and
other activities. Councilman Michael Arnett said he was excited about the possibilities
that could be built on the RV charter lot in Lionshead because of the ability to construct
multiple levels. For more information, contact Russell Forrest in the Community
Development Department at 479-2146.
--Ford Park Managed Parking
The Council heard an update from Public Works/Transportation Director Larry Grafel on
the status of a letter of agreement that supports a plan for managed and paid parking at
Ford Park during 38 peak days this summer. The agreement has been signed by the
Vail Alpine Garden Foundation, Vail"Vailey Foundation and Bravol Colorado. However,
the board of the directors of the Vail Recreation District (VRD) hasn't signed the letter
due to concerns about a plan for paid parking during the Lacrosse and soccer shootout
tournaments.' Speaking on behalf of the VRD, board member Bart Cuomo said that
while the VRD supports managed parking at Ford Park during peak use, paid parking
should not be implemented during events that bring guests from out of town because of
the "nickel-and-dime" factor. Noting that there would still be a cost to manage the
parking lots during those events, Grafel asked if VRD would be willing to fund the cost.
Instead, Councilmembers Michael Jewett, Kevin Foley and Michael Arnett wondered if
all user groups would be willing to help subsidize the managed parking program up front.
While Councilmember Sybill Navas continued to express concerns about the program's
inconsistency (paid parking for some concerts, but not all, for example), Mayor Rob Ford
and Mayor Pro Tern Ludwig Kurz criticized the Vail Recreation District for passing blame
on to the Town of Vail during last year's program rather than accepting responsibility for
it. At the close of the discussion, Councilman Kevin Foley asked that additional time be
spent to learn more about the specific costs required for the managed parking program.
He asked that an itemized list of revenues from last year be circulated to the Council.
Foley then volunteered to work with the user groups to help bring closure to the issue.
Last summer, there were 27 paid parking days
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at Ford Park and 9 free manged parking days; during the remaining days, the parking lot
was left unattended for free parking on a first come first -served basis. For more
information, contact Town Manager Bob Mcl_aurin at 479-2105.
--Information Update
After reviewing an events schedule for the World Alpine Ski Championships, the Council
cancelled its work sessions scheduled for Feb. 2 and Feb. 9 and set a 5 p.m. start time
for the Feb. 2 evening meeting. These changes will enable Councilmembers to actively
participate in the championship events.
--Council Reports
On behalf of the Eagle County Regional Transportation Authority, Kevin Foley thanked
the town's transit staff for making adjustments to the Dotsero-to-Eagle bus route to
accommodate a surge in ridership during the holidays. Also yesterday, fellow
Councilmembers asked that Foley continue to represent Vail on the ECO authority.
Foley's current appointment expires in February.
Ludwig Kurz, who represents the Town Council as a member of the Vail Valley Arts
Council Board, described declining membership support for the organization and
inquired if the town would contemplate taking over the annual Vail Valley Arts Festival
event.
Michael Arnett, who represents the Council on the Vail Valley Tourism and Convention
Bureau board, reported on a recent meeting. Discussion topics included disappointing
• reservation projections for December, improvements to the visitor's centers, a new web
site at vailvalley.com and the appointment of John Garnsey of the Vail Valley Foundation
to the VVTCB board.
Sybill Navas, who represents the Council on the Chamber board of directors, reported
on a presentation by Bruce Mainzer, senior vice president of marketing and sales for Vail
Resorts, in which Mainzer warned of declining booking problems for those who continue
to implement weeklong booking policies. Navas suggested inviting Mainzer to an
upcoming work session to discuss the situation in more detail.
--Other
Sybill Navas complimented all involved for a great holiday tree lighting ceremony, as well
as dedication of the bronze skier statue donated by sister resort, Mt. Buller, Australia.
Navas said the redesign of Slifer Plaza, in particular, made the two events especially
successful.
Praise also came from Michael Arnett who thanked the Police Department for handling
the New Year's Eve crowd with professionalism and courtesy. Also yesterday, Arnett
suggested consideration of a Vail -based chamber of commerce if a permanent funding
source for regional marketing is approved in the November elections.
Noting some empty dates on the Ford Park Amphitheater calendar, Kevin Foley
suggested adding two more Hot Summer Nights concerts on Aug. 24 and 31. Other
thoughts from Foley: consider adding lights along the recreation path by Red Sandstone
School (another injury accident occurred there in December); recognize Public
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Works/Transportation Director Larry Grafel, who leaves Jan. 17 to become executive
director of the Beaver Creek Metropolitan District; consider keeping the lights blazing on
the Lionshead Christmas tree; distribute the Dec. 25 Vail Trail editorial to Council; and
keep Council posted on -results of any studies on the use of magnesium chloride to de-
ice roadways.
Sybill Navas suggested that a plan to renovate the Ford Park tot lot include features that
will make the area memorable and unique.
Evening Session Briefs -
Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas
--Citizen Participation
Longtime resident Joe Staufer appeared before the Council with an article from the latest
issue of Mountain Sports & Living magazine which named Vail as the fourth best resort
town in the country. The article fittingly described Vail as "charming," Staufer said. He
urged the Council to preserve Vail's charm and soul factor rather than cave in to
pressures to approve a proposal to upzone the public accommodation district which
Staufer says would overdevelop the village.
--Resolution for the Posting of Public Meeting Notices
The Council voted 6-0 to approve a resolution designating the bulletin boards at the east
and west entrances of the Town of Vail Municipal offices for the posting of public notices
for meetings of the Town Council, Planning and Environmental Commission, Design
Review Board and other boards, commissions and authorities of the town. .
--Ordinance Nov. 23, Major Amendment to the Cascade Village Special Development
District
The Council voted 6-0 on second reading to approve a major amendment to the
Cascade Village Special Development District in the Glen Lyon subdivision. The
amendment (in keeping with the Primary/Secondary Zone District), doubles the
allowable GFRA (gross residential floor area) on two lots within the subdivision from
3,100 sq. ft. to over 6,000 sq. ft. each; modifies the height restriction from 25 ft.. to 30 ft.
for a flat roof or 33 ft. for a sloping roof; and requires the addition of a Type II employee
housing unit of at least 500 sq. ft. on each lot. In approving the ordinance, Councilman
Bob Armour thanked the applicant for agreeing to include the two employee housing
units as a condition of approval. For more information, contact Dominic Mauriello in the
Community Development Department at 479-2148. Media (Vote: This action, requiring
large homes to add an employee housing unit on site, reflects one of the affordable
housing initiatives in the Common Ground plan.
--CARTS Update
The Council heard an update from Jim Scherer, executive director of the Colorado
Alliance for Rapid Transit Solutions (CARTS). Scherer said the organization is working
closely with the state -appointed Fixed Guideway Authority to identify a high-speed
technology that will climb steep grades from Denver to Glenwood Springs at a cost
equivalent to adding two lanes to 1-70 ($20 million per mile). With assistance from
students at the Colorado School of Mines, Scherer said the group is confident that a
technically viable alternative will be ready for the state's consideration a year from now.
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. Plans call for a 3-mile demonstration test area from Frisco to Cooper Mountain in 2003
and asking voters for funding in 2008. He said a fixed guideway solution will have the
capacity equivalent to 10 lanes of pavement traffic. While the Town of Vail has pledged
$1,000 in 1999 to help fund CARTS, Scherer said he hoped Vail would increase its
contribution in the future.
--Appointment of Vail Valley Marketing Board Members
The Council voted 6-0 to reappoint Barbara Black and Ross Boyle to the Vail Valley
Marketing Board for a term of two years. Because there were no other applicants for a
third vacancy to fill the term left by the resignation of Andre Fournier, the town will
readvertise the position. For more information, contact Lorelei Donaldson, town clerk, at
479-2136.
--Resolution No. 2, Cable Television Franchise Consent
The Council voted 6-0 to approve a resolution acknowledging a merger agreement
between AT&T and TCI. The new company, AT&T Consumer Service, Inc., will replace
TCI Cablevision as the Town of Vail's cable provider. Town Attorney Tom Moorhead
said additional discussions regarding TCI's system upgrade and compliance with the
current franchise agreement will be concluded within the next 8 to 12 weeks. For more
information, contact Moorhead at 479-2107.
--Town Manager's Report
In his written report to the Council, Bob McLaurin provided a tentative schedule to design
and construct a new two company fire station at a site either at the Mountain Bell
property or on the Spraddle Creek site near the existing parking lot for the 101h Mountain
Division Hut. Fritzlin Pierce Architects will provide design services. The schedule is as
follows:
Dec. 1, 1998 Initiate schematic sight analysis and programming
Jan. 30, 1999 Complete site selection and initiate design development
March 1, 1999 Initiate public review process
July 1, 1999 Conclude public review process and initiate contract documents
Jan. 1, 2000 Distribute documents for bidding by general contractors
March 1, 2000 Select general contractor
June 1, 2001 Complete construction, occupy premises
--Ski/Board with the Council
In ciosing the meeting, Mayor Rob Ford reminded the television audience about the
upcoming Ski/Snowboard with the Council activity. The first outing of the season is
scheduled for 8:30 a.m. to 12 noon on Jan. 13. Meet at the base of the Vista Bahn.
Everyone is welcome. (Participants should assume responsibility for their own
equipment, lift ticket and lunch.)
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UPCOMING DISCUSSION TOPICS
January 12 Work Session
Joint work session with PEC re: Proposed Redevelopment of Marriott's Mountain Resort
and Proposed Amendments to the Public Accommodation Zone District
PEC/DRB Review
Discussion of Contract Auditing Service
January 18 Council Retreat
January 19 Work Session
ECO Transit & Trails Update
Cascade/Thrifty Car Rental Major SDD Amendment
The Ruins
Discussion of Model Traffic Code
January 19 Evening Meeting
Aspen to Glenwood Rail Corridor Presentation
Presentation of Overview of Economic and Snow Sports Trends
First Reading, Cascade/Thrifty Car Rental Major SDD Amendment
First Reading, Model Traffic Code Ordinance
First Reading, the Ruins
January 26 Work Session
PEC/DRB Review
AIPP Master Plan Discussion
Arosa/Garmisch & A -Frame Housing Discussion
Vail Recreation District/Dobson Expansion
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WORK SESSION MINUTES
Tuesday, January 5, 1999
2:00 P.M.
Town of Vail Council Chambers
What follows will reflect motions and actions taken by the Vail Town Council at their regular
work session on January 5, 1999. All members were present.
Item No. 2, Community Facility Plan. Following discussion, Council in a straw poll vote, but
with indication from each Council member by hand, voted 7-0 to approve Section 7 of the staff
memo under discussion points.
• Do you want to move forward on the Community Facilities Plan? 7-0.
• Is the Town Council comfortable with the design parameters? 7-0.
• Is the Town Council comfortable with the attached process? 7-0.
That memo has been attached to these minutes.
PAB/aw
attachment
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MEMORANDUM
TO: Town Council
FROM: : Russell Forrest
Jeff Hunt
Diane Johnson
Piet Pieters
Suzanne Silverthorn
DATE: January 5, 1998
SUBJECT: Community Facilities Plan
1. PURPOSE:
The purpose of this work session is to review, approve, or modify the parameters and
the proposed process for a community facilities development program in
cooperation
with the Vail Recreation District.
2. BACKGROUND:
Over the last 20-30 years the Vail community has worked to develop world
class
facilities for its residents and guests.
Existing community facilities are summarized in the
table below:
Type of Name of Facility
Property Owner Operator
Status
Facility
Recreational Golf Course & Club
Town of Vail Vail
Has been identified.
House
Recreation
for additional
District
community facilities.
Has new outdoor ice
rink
Recreational 17 Parks
Town of Vail Town of Vail
New parks are
& VRD runs
planned at Donovan
programs
and Arosa & Garmish
on Ford
Park
Recreational/ Youth Center in the
Town of Vail Vail
Additional space
Youth Lionshead Parking
Recreation
would be desirable to
Structure
District
enhance programs
L�
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Type of
Name of Facility
i Property Owner Operator
Facility
Recreational
Skate board park
Town of Vail Vail
on top of the
Recreation
Lionshead Parking
District
Structure
Recreational
Gymnastics Facility
Town of Vail VRD
at Old Town Shops
Red Sandstone School District
Recreational School
Educational Nature Center Town of Vail
Educational Vail Alpine Town of Vail
Gardens
Recreational/ Dobson Ice Rink & Town of Vail
Cultural Performance
Center
Cultural
Cultural
Civic
Ski Museum in the Town of Vail
TRC
Ford Amphitheater Town of Vail
Vail Chapel Vail Chapel
Civic Library Town of Vail
Civic/School Colorado Mountain CIVIC
College (CMC)
Civic/School Red Sandstone School District
School
Civic/School Vail Mountain Vail Mountain
School School
2
VRD
operates
programs in
gyms
Status
In a temporary
location. Permanent
location is needed.
Space is inadequate
for program. Space is
needed for sewer
plant expansion,.
RD
Provides exhibits and
outdoor programs
focused on flora and
fauna
Vail Alpine
An indoor facility has
Gardens
been proposed to the
Town that would be
located beside the
soccer fields
Vail
VRD is considering
Recreation
new locker rooms, a
District
gymnastics facility
and other
improvements to
Dobson
Serves also as a
meeting area for
receptions
Vail Valley
Also hosts concerts
Foundation/
and other summer
BRAVO
events
Vail Chapel
Multi -faith chapel.
Also provides
emergency shelter
Town of Vail
Meeting room size
could be enhanced
and bottom floor is
now vacant
CIVIC
Undersized for
current programs
School
No changes planned
District
Vail
Mountain
School
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Other community related facilities that need to be acknowledged include:
• Villar Center in Beaver Creek (500 seats)
• Avon Recreational Center
• Eagle Vail Pavilion, golf course, and ice rink
• Private recreational facilities (Vail -Athletic, Racquet Club, Cascade Club, and 7 ,
private golf courses)
• Private (Hotel) Conference Space which can accommodate civic & cultural functions
New community facilities for recreation or cultural events in Vail have been contemplated
in the last 10 years. A vote on an aquatic center was considered and voted down in the
late 1980s. A .9% sales tax in restaurants and bars and a 1.87% lodging tax to pay for
a performing arts facility was considered in a 1993 election and also failed.
West of Vail, new facilities are being planned as part of the Village at Avon. These
facilities include the creation of two sheets of ice for hockey and figure skating, ball
fields, skateboard park, and a community center. The Berry Creek Recreation Authority,
of which the Town of Vail is a 60% owner, may also have community facilities located on
these lands.
3. RECENT PUBLIC INPUT
The 1998 Town of Vail Communitv survev indicated strong interest for the following
community facilities (rank is on a scale of 1-5 with 5 being very important):
• Youth Center:
3.6 residents/3.1 part time residents
• Performing Arts:
3.0 residents/3.5 part time residents
• Conference Center:
3.0 residents/3.2 part time residents
• Community Theatre:
2.8 residents/3.1 part time residents
The Vail Tomorrow process and the Building Community team identified the following
community facilities needs (not listed in order of priority):
• 2nd sheet of ice
• Gymnastics Facility
• Performing Arts: Dance area for youth & seniors
• Arts and Crafts
• Community swimming pool
• Youth Center i.e., arcade room, bowling alley, roller skate park, coffee (cyber
cafd) house
• Community Meeting Rooms
• Neighborhood Parks in West Vail
• High tech multi -media center
The Building Community team also developed a purpose statement which is to "facilitate .
creation of a multi purpose building that meets community needs, serving people from all
demographic groups, all ages and full time, part-time and seasonal residents."
The Vail Recreation District has identified the following community facility related needs
based on public input:
• New gymnastics facility to replace the existing facility at the Old Town Shops
• New and improved youth center
• Creation of a 2"d sheet of ice
• Arts and Crafts facility
• Improved locker space for Dobson and improved facilities for performances in
Dobson
The 1998 Common Ground process did not address specific uses but did identify two
sites for further consideration for community facilities. These sites are the Charter Bus
Lot on the Fast Side of the Lionshead parking structure and the Golf Course Clubhouse.
The Lionshead Master Plan, which was adopted on December 15, 1998, identifies the
area east of the Lionshead Parking structure as a civic hub. The plan states "the civic
hub of Lionshead is comprised of Dobson Ice Arena, the Vail Public Library, the
Lionshead parking structure and the proposed Vail Civic Center site." The land was
purchased in the 1970s for the purpose of creating a civic center.
Most recently a group of 5 planning, entertainment, and development executives from '
companies outside the Vail Valley, participated in a charette to brainstorm ideas to
distinguish Vail as the Premier Mountain Resort Community. This was an initiative by
the Vail Community Task Force. Among other recommendations, the charette
participants made the following conclusions related to community facilities:
• Vail = skiing: When you say skiing, people need to think Vail.
• Build facilities that compliment the mountain environment. Build amenities
around the theme of skiing and mountain sports.
• We need a world class community facility that serves both residents and
guests.
• We need these facilities today. Don't just talk about it -build it.
• Build a regional system of world class facilities. Don't duplicate what already
exists between Wolcott and Vail.
4. PARAMETERS
The following are suggested parameters for developing a Vail Community Facilities
Program:
1) The facilities programming will build upon the community facility ideas and
lands that have been identified through the Vail Tomorrow, Common Ground,
Lionshead master plan, and other community processes.
•
4
2) The facilities programming will compliment both recreational (e.g., skiing and
mountain sports) and cultural (e.g., art, performing arts) amenities that exist in
the Vail Valley so as to create a world class network of community facilities in the
Valley.
3) The facilities shall be outstanding in their design and programming. (If I were
a potential resident or guest I would be drawn to Vail because of it. This could
not be replicated in Peoria, lll.)
4) The facilities will serve both Vail Valley residents and guests.
5) Public -private partnerships will be pursued.
6) The process will respect the Town of Vail land use regulations and policies.
The Town Council will be the final decision -maker on any uses being proposed
for Town owned lands.
S. FACILITIES PLAN
The attached flow chart describes a suggested process for completing a facilities
program for the Town of Vail. This process is centered on a competitive design process
where 3 different design groups are engaged to develop alternative facility programs and
designs. The critical decision in this process is determining what instructions for
programming and the use of lands will be communicated to the design team.
Attachment 1 describes the recommended process.
6. PROJECT BUDGET
Budget needs are very preliminary at this point. The Town of Vail has allocated $60,000
for this project in 1999. The Vail Recreation District has indicated that it would be
interested in a financial partnership in completing the planning process for this project.
Other entities have also expressed an interest in supporting this process. The major
budgetary considerations will include:
• Communications for the public process
• .Funding for public meetings
• Consulting fees for up to three design groups
• Financial Planning for determining specific costs of construction and operation
7. DISCUSION POINTS
The following are suggested discussion points. Staff anticipates Vail Recreation District
Board members to be present on January 5" and it is suggested that their input be
solicited on the following questions as well.
• Is tlYe Town Council co fortable with the design parameters �-O
is the Town Council comfortable with the attached process q. Q
(Two of the most critical steps are the development of instructions for the design
06 teams and the selection of the preferred alternative)
Needs
Preliminary
Assesment
—► Steps
1997-1998
Nov -Jan 1999
Determine
parameters/
givens for
process
Vail
Determine 8
Tomorrow &
recieve
Building
approval for
Community
process
Team
- -
identification
Begin
Of Community
identifying
Facility needs
rec/facility
designers &
-
Issue All
1
-
Community
� identify
Survey
Stakeholders
& Project -
Team
VRD Needs
Assessment
Agree to list of
needed
-
Community
Charette I
facilities &
Input j
available
J
lands based
on previous
input &
determine if
needs are for '
neighborhood
or community
so
Proposed Schedule for Implementing a
Community
Facilities Program
Attachment A
Determine design/
Define regional
programming
11- niche
(market analysis)
Instructions, (i.e.
lands to be —�
Engage 3 design
teams
Choose alternative
Funding preferred
January 1999
ransidered and
---�
February -May
(or hybrid) —�
alternative &
Development
_#
uses)
June
June -November
Review &
January�February
Construction
Staff develop
Programming and
Select and enter into
Review public input
Develop financial
f
Identtf Rec.
y
land instructions
�
agreements with 3
and
_ Determine to what
I
pan and marked ng
�
Designer creates
development plans
Authority Plans
�
based on previous
design teams
extenet each
program to fund
construction &
Input
alternatives has met
1
1
the parameters
opera
operation (June)
Meet with
Reveiw instructions,
-
it _
TOV
Village at Avon
Council and VRD
parameters, and
Review financial
Develop operational
Development
& Seas Creek
Board review
lands with each
implications of each
plan (who operates,
Review Process
Planners 8 Villar
Center
instructions at a
desi n team
g
alternative
phasing of
implementation)
1
Cordinator
Tuesday Council
-
i
-
Meeting1
Designers present to
'
Review alternatives
with stakeholdersand
j
Begin Construction
Arrange tour of
regional facilities
stakeholder team
other potential
Develop Strategy for
with stakeholder
_
supporters and
public'and private
group
Council approve
instructions at an
evening
Designers recieve
input at a week-long
opponenants
financing
i
-
meeting
1Ir
Determine
I
open house
_
regional niche
November VRD or
Jr"
Decide on
TOV Bond Election
COMMUNITY INPUT ON FACILITIES
2nd sheet oF,ce
INPUT FROM CHARETTE
preferred
and/or Down Town
Gymnastics Facility
Performing
Build upon mountain amenities 6
make them world class. West
alternative
Development
Authority election for '
Arts; Dance area for youth &
,Ails and Craris
Meadow Drive & Dobson Area rs a
Communil O
y
Construction &
-Commundy swimming pool
,Youth Center i
pha were Area,
several Ideas that were discussed
operaBon
e., arcade room. bowling a
roller skate park. coffee {cywr cafe) house
include ice climbing, indoor
kayaking. [MAX
_
•Community Meeting Rooms
'
'Neighborhood Parks in West vail
-High tech multi -media center