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HomeMy WebLinkAbout1999-01-05 Town Council MinutesVAIN TOWN COUNCIL - MINUTES TUESDAY, JANUARY 5, 1999 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, January 5, 1999. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF MEMBERS PRESENT: STAFF MEMBERS ABSENT: Rob Ford, Mayor Ludwig Kurz, Mayor Pro -Tern Bob Armour Michael Arnett Michael Jewett Sybill Navas Kevin Foley Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Joe Staufer, a longtime resident, wished the Town Council a Happy New Year. He gave the Council a copy of an article from Mountain Sports & Living magazine, which ranked Vail fourth out of the top ten best resort towns in the country. Joe said the article described Vail as "charming", which he agrees with, and doesn't want the Village overdeveloped. He urged Council to preserve Vail's charm and wants the Town to review all redevelopment submittals of public accommodation districts reviewed on a one-on-one basis so the Village is not overdeveloped. He wants Vail to keep its charm, and does not want it to follow in the footsteps of Beaver Creek with a lot of "glitz" and no soul. The second item on the agenda was the consent agenda. A. Approve the Minutes of the meetings of December 1 and 15, 1998. Council member Bob Armour made a motion to approve the meeting minutes of December 1 and 15, 1998, Council member Mike Arnett seconded the motion. A vote was taken, and was unanimously passed, 6-0. B. Resolution No. 1, Series 1999, a Resolution Designating a Public Place Within the Town of Vail for the Posting of Notice for Public Meetings of the Vail Town Council, Planning and Environmental Commission, Design Review Board, and Other Boards, Commissions, and Authorities of the Town of Vail. Council member Bob Armour made a motion to approve Resolution No. 1, Series of 1999, Council member Mike Arnett seconded the motion. A vote was taken, the motion passed, 6-0. 0 1 Vail Town Council Minutes January 5, 1999 C. Ordinance No. 23, Series of 1998, second reading of an Ordinance Amending Ordinance No. 8, Series of 1995, Revising Gross Residential Floor Area (GRFA), Building Height Requirements, and Employee Housing Provisions for Lots 39-1 and 39- 2, Glen Lyon Subdivision, Development Area C, SDD No. 4 (Cascade Village); Repealing Resolution No. 10, Series of 1982, Which Provides Special Provisions for Lots 39-1 and 39-2, Glen Lyon Subdivision; Deleting Outdated Conditions and References to Expired Development Plans; and Setting Forth Details in Regard Thereto. Council member Bob Armour made a motion to approve on second reading, Ordinance No. 23, Series of 1998, Council member Mike Arnett seconded the motion. Council member Bob Armour stated he was pleased the applicant added the Employee Housing Units (EHU's) to the application as a condition of approval. A vote was taken, the motion passed, 6-0. The third item on the agenda was a CARTS Update. Jim Scherer, the Executive Director of CARTS gave an update. He explained that CARTS stands for Colorado Alliance for Rapid Transit Solutions. He said that the organization is working closely with the state -appointed Fixed Guideway Authority (SIFGA) to identify a high- speed guideway system that would climb steep grades from Denver to Glenwood Springs. SIFGA is to come up with a plan by the year 2000. They are trying to get a system that will be comparable to the cost of adding two lanes to 1-70 (which is $20 million per mile). Jim also said that graduate students from the Colorado School of Mines are studying this as a class project and they are looking into finding an economically feasible and technically viable alternative for the state to consider in the year 2000. The plans call for a three-mile test area from Frisco to Copper Mountain in the year 2003 and will go to the voters for funding in the year 2008. A fixed guideway system will have the capacity equivalent to ten lanes of pavement traffic. A Colorado Department of Transportation (CDOT) study shows that adding two lanes of asphalt would only fix the traffic problem to the year 2010. A fixed guideway system can be feasible and be competitive. He said the Town of Vail pledges $1,000 for CARTS in 1999 and would like the Council to consider contributing more to this figure in the future. He gave a list of other entities involved in CARTS and their contributions to CARTS. Council member Mike Jewett asked Jim about the capacity of the individual units of the fixed guideway system. Jim stated the units would carry approximately 20-40 people per unit, and would be used in pairs. CARTS is also trying to get ground transportation services like Vans to Vail, and Colorado Mountain Express involved to maybe purchase these vehicles to expand their services in this manner. It would cost more but it would move more people faster. Mayor Rob Ford thanked Jim for his presentation. The fourth item on the agenda was the appointment of Vail Valley Marketing Board Members. Council member Sybill Navas made a motion to appoint M. Ross Boyle and Barbara Black to the Vail Valley Marketing Board for two year terms each. Council member Ludwig Kurz 0 2 Vail Town Council Minutes January 5, 1999 seconded the motion. A vote was taken and the appointments were passed 6-0. Lorelei Donaldson, Town Clerk, explained to the Council that there were three positions open and only two applicants. The vacancy for the third position would be advertised again to try to fill the third position. Mayor Rob Ford invited the viewing public to apply for this position if they were interested in the Vail Valley Marketing Board. The fifth item on the agenda was Resolution No. 2, Series of 1999, a Resolution Consenting to Assignment or Transfer of Control of Cable Television Franchise. Tom Moorhead said TCI has been the operator of the Town of Vail Cable Franchise and is currently operating under a renewal entered into in January 1995. He said that effective June 23, 1998, AT&T Corporation and Telecommunications, Inc. executed a merger agreement. Under the terms of the agreement, AT&T will become the parent company of TCI. TCI will continue to exist as a corporation and a wholly owned subsidiary of AT&T. All stockholders of TCI will exchange their shares of TCI stock for shares of AT&T stock. All cable television franchises will continue to be held by the current franchisee. No cable television franchises will be transferred as a result of the proposed transaction. Council member Mike Arnett asked if this changes anything with the Town's agreement with TCI. Tom Moorhead said no. They don't see any changes in the foreseeable future. He said additional discussions regarding TCI's system upgrade and compliance with the current franchise agreement will be concluded within the next eight to twelve weeks. Fred Lutz, General Manager of TCI, said Tom was thorough in covering the merger agreement. No changes of operation locally will be seen until late 1999. TCI will go away and the new company, AT&T Consumer Service Inc. will replace TCI Cablevision as the Town of Vail's cable provider. Council member Ludwig made a motion to approve Resolution No. 2, Series of 1999, and Council member Bob Armour seconded the motion. A vote was taken and was passed, 6-0. Mayor Rob Ford asked Fred Lutz if cable modems are on the way as part of this package. Fred said yes it is will be a part of the package. Tom Moorhead stated the town staff sees this merger as a benefit. Fred Lutz handed out a packet of services from TCI. The sixth item on the agenda was the Town Manager's Report, Bob McLaurin said there was nothing further to report from the afternoon work session. 0 3 Vail Town Council Minutes January 5, 1999 • • • Mayor Rob Ford explained to the viewing audience that next Wednesday, January 13, 1999 is the first Ski/Snowboard-with-Council activity. Anyone interested should meet at 8:30 a.m. at the base of the Vista Bahn and everyone is welcome to join the Council. As there was no further business, a motion was made by Council member Mike Arnett to adjourn the meeting and Council member Ludwig Kurz seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The meeting was adjourned at 7:45 p.m. ATTE$ .l Lore`fei D naldson Town Clerk A,L OL Respect submitted, Rob Ford Mayor t� Vail Town Council Minutes January 5, 1999 Vail, Colorado 81657 970-479-2100 FAX 970-479-2157 MEDIA ADVISORY January 6, 1999 Contact: Suzanne Silverthorn, 479-2115 Community Information Office VAIL TOWN COUNCIL HIGHLIGHTS FOR JANUARY 5 Work Session Briefs Council members present: Armour, Arnett, Foley, Ford, Jewett, Kurz, Navas --PEC Report During an update -on the most recent meeting of the Planning and Environmental Commission, Councilman Kevin Foley inquired about office space approvals for the Austria Haus, in which 725 sq. ft. was approved. Foley also asked about the major amendment to allow the tennis courts at the Vail Cascade Hotel & Club to be used for conference space. The Council will be considering that request in the form of an ordinance at an upcoming meeting. • --Interviews for Vail Valley Marketing Board Positions In preparation for the evening meeting, the Council interviewed Barbara Black and Ross Boyle for reappointment to the Vail Valley Marketing Board. See evening meeting briefs for more information. --Community Facilities Plan The Council agreed to proceed with a community facilities plan in partnership with the Vail Recreation District (VRD), but not before Mayor Rob Ford expressed personal concerns about such a partnership given current disagreements between the town and VRD over parking at Ford Park (see next item). As approved, the community facilities plan will build upon previous work laid by the Vail Tomorrow, Common Ground and Lionshead Master Plan processes, as well as the 1998 TOV community survey. That work established a core "wish list" of community facility needs as well as a list of potential sites. Next steps include hiring three yet -to -be determined design groups who will be asked to take the community "wish list" items, plus the available sites, as well as other background information, and prepare some initial programming concepts for the public's consideration. The timeline shows approval of a concept in July or August with the possibility of an election conducted by either the Town of Vail or Vail Recreation District —or both --in November, 1999. In addition to approving the process yesterday, the Council agreed to six parameters that will be used to guide the program: 1) the facilities programming will build upon the community facility ideas and lands that have been identified through the Vail Tomorrow, Common Ground, Lionshead Master Plan and other community processes; 2) the facilities programming will compliment both recreational -and cultural amenities that exist in the Vail Valley so as to create a world . (more) 11164) RECYCLEDPAPER Add 1/TOV Council Highlights/1-5-99 • class network of community facilities in the valley; 3) the facilities shall be outstanding in their design and programming; 4) the facilities will serve both Vail Valley residents and guests; 5) public -private partnerships will be pursued; 6) the process will respect the Town of Vail land use regulations and policies and the Town Council will be the final decision -maker on any uses being proposed for town -owned lands. The community "wish list" items include (in no particular order): second sheet of ice; gymnastics facility; performing arts dance area for youth and seniors; arts and crafts room; community swimming pool; youth center (arcade room, bowling alley, roller skate park, coffee house); community meeting rooms; neighborhood parks in West Vail; and high tech multi -media center. During discussion yesterday, Councilman Ludwig Kurz was first to endorse the plan, noting that a strong need has been shown for both cultural and recreation amenities within the town. While both uses aren't always compatible, Kurz said he looked forward to learning what might work. Although supportive, Mayor Rob Ford noted that a strategy will be needed to garner widespread community support for such a plan, something previous election initiatives have failed to do. Councilmember Sybill Navas, who has served as a catalyst in moving the plan forward, expressed optimism, noting that the approach will address multiple needs on multiple sites. One idea brainstormed by Piet Pieters of the Vail Recreation District is to create an indoor - outdoor adventure center with a climbing facility, kayaking facility, skateboard park and other activities. Councilman Michael Arnett said he was excited about the possibilities that could be built on the RV charter lot in Lionshead because of the ability to construct multiple levels. For more information, contact Russell Forrest in the Community Development Department at 479-2146. --Ford Park Managed Parking The Council heard an update from Public Works/Transportation Director Larry Grafel on the status of a letter of agreement that supports a plan for managed and paid parking at Ford Park during 38 peak days this summer. The agreement has been signed by the Vail Alpine Garden Foundation, Vail"Vailey Foundation and Bravol Colorado. However, the board of the directors of the Vail Recreation District (VRD) hasn't signed the letter due to concerns about a plan for paid parking during the Lacrosse and soccer shootout tournaments.' Speaking on behalf of the VRD, board member Bart Cuomo said that while the VRD supports managed parking at Ford Park during peak use, paid parking should not be implemented during events that bring guests from out of town because of the "nickel-and-dime" factor. Noting that there would still be a cost to manage the parking lots during those events, Grafel asked if VRD would be willing to fund the cost. Instead, Councilmembers Michael Jewett, Kevin Foley and Michael Arnett wondered if all user groups would be willing to help subsidize the managed parking program up front. While Councilmember Sybill Navas continued to express concerns about the program's inconsistency (paid parking for some concerts, but not all, for example), Mayor Rob Ford and Mayor Pro Tern Ludwig Kurz criticized the Vail Recreation District for passing blame on to the Town of Vail during last year's program rather than accepting responsibility for it. At the close of the discussion, Councilman Kevin Foley asked that additional time be spent to learn more about the specific costs required for the managed parking program. He asked that an itemized list of revenues from last year be circulated to the Council. Foley then volunteered to work with the user groups to help bring closure to the issue. Last summer, there were 27 paid parking days (more) Add 2/TOV Council Highlights/14-99 at Ford Park and 9 free manged parking days; during the remaining days, the parking lot was left unattended for free parking on a first come first -served basis. For more information, contact Town Manager Bob Mcl_aurin at 479-2105. --Information Update After reviewing an events schedule for the World Alpine Ski Championships, the Council cancelled its work sessions scheduled for Feb. 2 and Feb. 9 and set a 5 p.m. start time for the Feb. 2 evening meeting. These changes will enable Councilmembers to actively participate in the championship events. --Council Reports On behalf of the Eagle County Regional Transportation Authority, Kevin Foley thanked the town's transit staff for making adjustments to the Dotsero-to-Eagle bus route to accommodate a surge in ridership during the holidays. Also yesterday, fellow Councilmembers asked that Foley continue to represent Vail on the ECO authority. Foley's current appointment expires in February. Ludwig Kurz, who represents the Town Council as a member of the Vail Valley Arts Council Board, described declining membership support for the organization and inquired if the town would contemplate taking over the annual Vail Valley Arts Festival event. Michael Arnett, who represents the Council on the Vail Valley Tourism and Convention Bureau board, reported on a recent meeting. Discussion topics included disappointing • reservation projections for December, improvements to the visitor's centers, a new web site at vailvalley.com and the appointment of John Garnsey of the Vail Valley Foundation to the VVTCB board. Sybill Navas, who represents the Council on the Chamber board of directors, reported on a presentation by Bruce Mainzer, senior vice president of marketing and sales for Vail Resorts, in which Mainzer warned of declining booking problems for those who continue to implement weeklong booking policies. Navas suggested inviting Mainzer to an upcoming work session to discuss the situation in more detail. --Other Sybill Navas complimented all involved for a great holiday tree lighting ceremony, as well as dedication of the bronze skier statue donated by sister resort, Mt. Buller, Australia. Navas said the redesign of Slifer Plaza, in particular, made the two events especially successful. Praise also came from Michael Arnett who thanked the Police Department for handling the New Year's Eve crowd with professionalism and courtesy. Also yesterday, Arnett suggested consideration of a Vail -based chamber of commerce if a permanent funding source for regional marketing is approved in the November elections. Noting some empty dates on the Ford Park Amphitheater calendar, Kevin Foley suggested adding two more Hot Summer Nights concerts on Aug. 24 and 31. Other thoughts from Foley: consider adding lights along the recreation path by Red Sandstone School (another injury accident occurred there in December); recognize Public • (more) Add 3/TOV Council Highlights/1-5-99 Works/Transportation Director Larry Grafel, who leaves Jan. 17 to become executive director of the Beaver Creek Metropolitan District; consider keeping the lights blazing on the Lionshead Christmas tree; distribute the Dec. 25 Vail Trail editorial to Council; and keep Council posted on -results of any studies on the use of magnesium chloride to de- ice roadways. Sybill Navas suggested that a plan to renovate the Ford Park tot lot include features that will make the area memorable and unique. Evening Session Briefs - Council members present: Armour, Arnett, Ford, Jewett, Kurz, Navas --Citizen Participation Longtime resident Joe Staufer appeared before the Council with an article from the latest issue of Mountain Sports & Living magazine which named Vail as the fourth best resort town in the country. The article fittingly described Vail as "charming," Staufer said. He urged the Council to preserve Vail's charm and soul factor rather than cave in to pressures to approve a proposal to upzone the public accommodation district which Staufer says would overdevelop the village. --Resolution for the Posting of Public Meeting Notices The Council voted 6-0 to approve a resolution designating the bulletin boards at the east and west entrances of the Town of Vail Municipal offices for the posting of public notices for meetings of the Town Council, Planning and Environmental Commission, Design Review Board and other boards, commissions and authorities of the town. . --Ordinance Nov. 23, Major Amendment to the Cascade Village Special Development District The Council voted 6-0 on second reading to approve a major amendment to the Cascade Village Special Development District in the Glen Lyon subdivision. The amendment (in keeping with the Primary/Secondary Zone District), doubles the allowable GFRA (gross residential floor area) on two lots within the subdivision from 3,100 sq. ft. to over 6,000 sq. ft. each; modifies the height restriction from 25 ft.. to 30 ft. for a flat roof or 33 ft. for a sloping roof; and requires the addition of a Type II employee housing unit of at least 500 sq. ft. on each lot. In approving the ordinance, Councilman Bob Armour thanked the applicant for agreeing to include the two employee housing units as a condition of approval. For more information, contact Dominic Mauriello in the Community Development Department at 479-2148. Media (Vote: This action, requiring large homes to add an employee housing unit on site, reflects one of the affordable housing initiatives in the Common Ground plan. --CARTS Update The Council heard an update from Jim Scherer, executive director of the Colorado Alliance for Rapid Transit Solutions (CARTS). Scherer said the organization is working closely with the state -appointed Fixed Guideway Authority to identify a high-speed technology that will climb steep grades from Denver to Glenwood Springs at a cost equivalent to adding two lanes to 1-70 ($20 million per mile). With assistance from students at the Colorado School of Mines, Scherer said the group is confident that a technically viable alternative will be ready for the state's consideration a year from now. (more) Add 4/TOV Council Highlights/1-5-99 . Plans call for a 3-mile demonstration test area from Frisco to Cooper Mountain in 2003 and asking voters for funding in 2008. He said a fixed guideway solution will have the capacity equivalent to 10 lanes of pavement traffic. While the Town of Vail has pledged $1,000 in 1999 to help fund CARTS, Scherer said he hoped Vail would increase its contribution in the future. --Appointment of Vail Valley Marketing Board Members The Council voted 6-0 to reappoint Barbara Black and Ross Boyle to the Vail Valley Marketing Board for a term of two years. Because there were no other applicants for a third vacancy to fill the term left by the resignation of Andre Fournier, the town will readvertise the position. For more information, contact Lorelei Donaldson, town clerk, at 479-2136. --Resolution No. 2, Cable Television Franchise Consent The Council voted 6-0 to approve a resolution acknowledging a merger agreement between AT&T and TCI. The new company, AT&T Consumer Service, Inc., will replace TCI Cablevision as the Town of Vail's cable provider. Town Attorney Tom Moorhead said additional discussions regarding TCI's system upgrade and compliance with the current franchise agreement will be concluded within the next 8 to 12 weeks. For more information, contact Moorhead at 479-2107. --Town Manager's Report In his written report to the Council, Bob McLaurin provided a tentative schedule to design and construct a new two company fire station at a site either at the Mountain Bell property or on the Spraddle Creek site near the existing parking lot for the 101h Mountain Division Hut. Fritzlin Pierce Architects will provide design services. The schedule is as follows: Dec. 1, 1998 Initiate schematic sight analysis and programming Jan. 30, 1999 Complete site selection and initiate design development March 1, 1999 Initiate public review process July 1, 1999 Conclude public review process and initiate contract documents Jan. 1, 2000 Distribute documents for bidding by general contractors March 1, 2000 Select general contractor June 1, 2001 Complete construction, occupy premises --Ski/Board with the Council In ciosing the meeting, Mayor Rob Ford reminded the television audience about the upcoming Ski/Snowboard with the Council activity. The first outing of the season is scheduled for 8:30 a.m. to 12 noon on Jan. 13. Meet at the base of the Vista Bahn. Everyone is welcome. (Participants should assume responsibility for their own equipment, lift ticket and lunch.) (more) 0 Add 5/TOV Council Highlights/1-5-99 UPCOMING DISCUSSION TOPICS January 12 Work Session Joint work session with PEC re: Proposed Redevelopment of Marriott's Mountain Resort and Proposed Amendments to the Public Accommodation Zone District PEC/DRB Review Discussion of Contract Auditing Service January 18 Council Retreat January 19 Work Session ECO Transit & Trails Update Cascade/Thrifty Car Rental Major SDD Amendment The Ruins Discussion of Model Traffic Code January 19 Evening Meeting Aspen to Glenwood Rail Corridor Presentation Presentation of Overview of Economic and Snow Sports Trends First Reading, Cascade/Thrifty Car Rental Major SDD Amendment First Reading, Model Traffic Code Ordinance First Reading, the Ruins January 26 Work Session PEC/DRB Review AIPP Master Plan Discussion Arosa/Garmisch & A -Frame Housing Discussion Vail Recreation District/Dobson Expansion C] • 0 WORK SESSION MINUTES Tuesday, January 5, 1999 2:00 P.M. Town of Vail Council Chambers What follows will reflect motions and actions taken by the Vail Town Council at their regular work session on January 5, 1999. All members were present. Item No. 2, Community Facility Plan. Following discussion, Council in a straw poll vote, but with indication from each Council member by hand, voted 7-0 to approve Section 7 of the staff memo under discussion points. • Do you want to move forward on the Community Facilities Plan? 7-0. • Is the Town Council comfortable with the design parameters? 7-0. • Is the Town Council comfortable with the attached process? 7-0. That memo has been attached to these minutes. PAB/aw attachment 0 I 2 MEMORANDUM TO: Town Council FROM: : Russell Forrest Jeff Hunt Diane Johnson Piet Pieters Suzanne Silverthorn DATE: January 5, 1998 SUBJECT: Community Facilities Plan 1. PURPOSE: The purpose of this work session is to review, approve, or modify the parameters and the proposed process for a community facilities development program in cooperation with the Vail Recreation District. 2. BACKGROUND: Over the last 20-30 years the Vail community has worked to develop world class facilities for its residents and guests. Existing community facilities are summarized in the table below: Type of Name of Facility Property Owner Operator Status Facility Recreational Golf Course & Club Town of Vail Vail Has been identified. House Recreation for additional District community facilities. Has new outdoor ice rink Recreational 17 Parks Town of Vail Town of Vail New parks are & VRD runs planned at Donovan programs and Arosa & Garmish on Ford Park Recreational/ Youth Center in the Town of Vail Vail Additional space Youth Lionshead Parking Recreation would be desirable to Structure District enhance programs L� 0 Type of Name of Facility i Property Owner Operator Facility Recreational Skate board park Town of Vail Vail on top of the Recreation Lionshead Parking District Structure Recreational Gymnastics Facility Town of Vail VRD at Old Town Shops Red Sandstone School District Recreational School Educational Nature Center Town of Vail Educational Vail Alpine Town of Vail Gardens Recreational/ Dobson Ice Rink & Town of Vail Cultural Performance Center Cultural Cultural Civic Ski Museum in the Town of Vail TRC Ford Amphitheater Town of Vail Vail Chapel Vail Chapel Civic Library Town of Vail Civic/School Colorado Mountain CIVIC College (CMC) Civic/School Red Sandstone School District School Civic/School Vail Mountain Vail Mountain School School 2 VRD operates programs in gyms Status In a temporary location. Permanent location is needed. Space is inadequate for program. Space is needed for sewer plant expansion,. RD Provides exhibits and outdoor programs focused on flora and fauna Vail Alpine An indoor facility has Gardens been proposed to the Town that would be located beside the soccer fields Vail VRD is considering Recreation new locker rooms, a District gymnastics facility and other improvements to Dobson Serves also as a meeting area for receptions Vail Valley Also hosts concerts Foundation/ and other summer BRAVO events Vail Chapel Multi -faith chapel. Also provides emergency shelter Town of Vail Meeting room size could be enhanced and bottom floor is now vacant CIVIC Undersized for current programs School No changes planned District Vail Mountain School • • • • a Other community related facilities that need to be acknowledged include: • Villar Center in Beaver Creek (500 seats) • Avon Recreational Center • Eagle Vail Pavilion, golf course, and ice rink • Private recreational facilities (Vail -Athletic, Racquet Club, Cascade Club, and 7 , private golf courses) • Private (Hotel) Conference Space which can accommodate civic & cultural functions New community facilities for recreation or cultural events in Vail have been contemplated in the last 10 years. A vote on an aquatic center was considered and voted down in the late 1980s. A .9% sales tax in restaurants and bars and a 1.87% lodging tax to pay for a performing arts facility was considered in a 1993 election and also failed. West of Vail, new facilities are being planned as part of the Village at Avon. These facilities include the creation of two sheets of ice for hockey and figure skating, ball fields, skateboard park, and a community center. The Berry Creek Recreation Authority, of which the Town of Vail is a 60% owner, may also have community facilities located on these lands. 3. RECENT PUBLIC INPUT The 1998 Town of Vail Communitv survev indicated strong interest for the following community facilities (rank is on a scale of 1-5 with 5 being very important): • Youth Center: 3.6 residents/3.1 part time residents • Performing Arts: 3.0 residents/3.5 part time residents • Conference Center: 3.0 residents/3.2 part time residents • Community Theatre: 2.8 residents/3.1 part time residents The Vail Tomorrow process and the Building Community team identified the following community facilities needs (not listed in order of priority): • 2nd sheet of ice • Gymnastics Facility • Performing Arts: Dance area for youth & seniors • Arts and Crafts • Community swimming pool • Youth Center i.e., arcade room, bowling alley, roller skate park, coffee (cyber cafd) house • Community Meeting Rooms • Neighborhood Parks in West Vail • High tech multi -media center The Building Community team also developed a purpose statement which is to "facilitate . creation of a multi purpose building that meets community needs, serving people from all demographic groups, all ages and full time, part-time and seasonal residents." The Vail Recreation District has identified the following community facility related needs based on public input: • New gymnastics facility to replace the existing facility at the Old Town Shops • New and improved youth center • Creation of a 2"d sheet of ice • Arts and Crafts facility • Improved locker space for Dobson and improved facilities for performances in Dobson The 1998 Common Ground process did not address specific uses but did identify two sites for further consideration for community facilities. These sites are the Charter Bus Lot on the Fast Side of the Lionshead parking structure and the Golf Course Clubhouse. The Lionshead Master Plan, which was adopted on December 15, 1998, identifies the area east of the Lionshead Parking structure as a civic hub. The plan states "the civic hub of Lionshead is comprised of Dobson Ice Arena, the Vail Public Library, the Lionshead parking structure and the proposed Vail Civic Center site." The land was purchased in the 1970s for the purpose of creating a civic center. Most recently a group of 5 planning, entertainment, and development executives from ' companies outside the Vail Valley, participated in a charette to brainstorm ideas to distinguish Vail as the Premier Mountain Resort Community. This was an initiative by the Vail Community Task Force. Among other recommendations, the charette participants made the following conclusions related to community facilities: • Vail = skiing: When you say skiing, people need to think Vail. • Build facilities that compliment the mountain environment. Build amenities around the theme of skiing and mountain sports. • We need a world class community facility that serves both residents and guests. • We need these facilities today. Don't just talk about it -build it. • Build a regional system of world class facilities. Don't duplicate what already exists between Wolcott and Vail. 4. PARAMETERS The following are suggested parameters for developing a Vail Community Facilities Program: 1) The facilities programming will build upon the community facility ideas and lands that have been identified through the Vail Tomorrow, Common Ground, Lionshead master plan, and other community processes. • 4 2) The facilities programming will compliment both recreational (e.g., skiing and mountain sports) and cultural (e.g., art, performing arts) amenities that exist in the Vail Valley so as to create a world class network of community facilities in the Valley. 3) The facilities shall be outstanding in their design and programming. (If I were a potential resident or guest I would be drawn to Vail because of it. This could not be replicated in Peoria, lll.) 4) The facilities will serve both Vail Valley residents and guests. 5) Public -private partnerships will be pursued. 6) The process will respect the Town of Vail land use regulations and policies. The Town Council will be the final decision -maker on any uses being proposed for Town owned lands. S. FACILITIES PLAN The attached flow chart describes a suggested process for completing a facilities program for the Town of Vail. This process is centered on a competitive design process where 3 different design groups are engaged to develop alternative facility programs and designs. The critical decision in this process is determining what instructions for programming and the use of lands will be communicated to the design team. Attachment 1 describes the recommended process. 6. PROJECT BUDGET Budget needs are very preliminary at this point. The Town of Vail has allocated $60,000 for this project in 1999. The Vail Recreation District has indicated that it would be interested in a financial partnership in completing the planning process for this project. Other entities have also expressed an interest in supporting this process. The major budgetary considerations will include: • Communications for the public process • .Funding for public meetings • Consulting fees for up to three design groups • Financial Planning for determining specific costs of construction and operation 7. DISCUSION POINTS The following are suggested discussion points. Staff anticipates Vail Recreation District Board members to be present on January 5" and it is suggested that their input be solicited on the following questions as well. • Is tlYe Town Council co fortable with the design parameters �-O is the Town Council comfortable with the attached process q. Q (Two of the most critical steps are the development of instructions for the design 06 teams and the selection of the preferred alternative) Needs Preliminary Assesment —► Steps 1997-1998 Nov -Jan 1999 Determine parameters/ givens for process Vail Determine 8 Tomorrow & recieve Building approval for Community process Team - - identification Begin Of Community identifying Facility needs rec/facility designers & - Issue All 1 - Community � identify Survey Stakeholders & Project - Team VRD Needs Assessment Agree to list of needed - Community Charette I facilities & Input j available J lands based on previous input & determine if needs are for ' neighborhood or community so Proposed Schedule for Implementing a Community Facilities Program Attachment A Determine design/ Define regional programming 11- niche (market analysis) Instructions, (i.e. lands to be —� Engage 3 design teams Choose alternative Funding preferred January 1999 ransidered and ---� February -May (or hybrid) —� alternative & Development _# uses) June June -November Review & January�February Construction Staff develop Programming and Select and enter into Review public input Develop financial f Identtf Rec. y land instructions � agreements with 3 and _ Determine to what I pan and marked ng � Designer creates development plans Authority Plans � based on previous design teams extenet each program to fund construction & Input alternatives has met 1 1 the parameters opera operation (June) Meet with Reveiw instructions, - it _ TOV Village at Avon Council and VRD parameters, and Review financial Develop operational Development & Seas Creek Board review lands with each implications of each plan (who operates, Review Process Planners 8 Villar Center instructions at a desi n team g alternative phasing of implementation) 1 Cordinator Tuesday Council - i - Meeting1 Designers present to ' Review alternatives with stakeholdersand j Begin Construction Arrange tour of regional facilities stakeholder team other potential Develop Strategy for with stakeholder _ supporters and public'and private group Council approve instructions at an evening Designers recieve input at a week-long opponenants financing i - meeting 1Ir Determine I open house _ regional niche November VRD or Jr" Decide on TOV Bond Election COMMUNITY INPUT ON FACILITIES 2nd sheet oF,ce INPUT FROM CHARETTE preferred and/or Down Town Gymnastics Facility Performing Build upon mountain amenities 6 make them world class. West alternative Development Authority election for ' Arts; Dance area for youth & ,Ails and Craris Meadow Drive & Dobson Area rs a Communil O y Construction & -Commundy swimming pool ,Youth Center i pha were Area, several Ideas that were discussed operaBon e., arcade room. bowling a roller skate park. coffee {cywr cafe) house include ice climbing, indoor kayaking. [MAX _ •Community Meeting Rooms ' 'Neighborhood Parks in West vail -High tech multi -media center