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HomeMy WebLinkAbout2000-12-19 Town Council MinutesVAIL TOWN COUNCIL - MINUTES TUESDAY, December 19, 2000 7:00 P.M. The regular meeting of the Vail Town Council was held in the Town Council Chambers on Tuesday, December 19, 2000. The meeting was called to order at approximately 7:00 P.M. COUNCIL MEMBERS PRESENT: ABSENT: Ludwig Kurz, Mayor Chuck Ogilby Diana Donovan Rod Slifer Greg Moffet Kevin Foley Sybill Navas, Mayor Pro-Tem STAFF MEMBERS PRESENT: Bob McLaurin, Town Manager Tom Moorhead, Town Attorney Pam Brandmeyer, Assistant Town Manager Lorelei Donaldson, Town Clerk • The first item on the agenda was citizen participation. Shawn Boris, representing the Skating Club of Vail, invited the Town Council and the public to attend the group's annual ice show at Dobson Ice Arena on December 29, 2000. Dick Gustafson, representing the Vail Community Theater, thanked the Town Council for adding the Vail Theater component to the proposed Vail Center plans. He said the Vail Theater group could probably double their performances if they had a venue where they could perform that was more functional and affordable. The second item on the agenda was the consent agenda: • The approval of the November 71" and 21' meeting minutes. • Ordinance No. 30, Series of 2000 • Ordinance No. 31, Series of 2000 • Ordinance No. 33, Series of 2000 Council member Greg Moffet made a motion to approve the meeting minutes as amended at the work session, and approval of the second readings of Ordinances No. 30, 31 and 33, Series of 2000; and Council member Rod Slifer seconded the motion. A vote was taken and the motion passed unanimously, 6-0. Council member Sybill iNavas was not in attendance at this time. y Vail Town Council Meeting Minutes for December 19, 2000 • The third item on the agenda was second reading of Ordinance No. 26, Series of 2000, an ordinance amending the Town Code, Title 12, Chapter 22, Section 4, Adoption of View Corridors by adding one view corridor in Lionshead and setting forth details in regard thereto. Council member Sybill Navas arrived. Allison Ochs, Town Planner, stated the staff had been directed by the Town Council to eliminate View Corridor #2 from consideration at this time, until additional information regarding the redevelopment of the core site is received. She also said the Town Council directed staff to notify all owners within Lionshead Centre of View Corridor #1 prior to second reading of the ordinance. She said based on the ownership list, as provided by the management company, staff called all board members to discuss the view corridor, letters were faxed to all owners, a letter was mailed to all owners and in addition, a few owners were notified via e-mail. Council member Rod Slifer stated there were conflicts in the ordinance at first reading with View Corridor #1. He asked if there was a horizontal line for this view corridor. He stated there was a need to add a bottom elevation line to the view corridor because • there could be impacts if a multi -level parking structure was built in conjunction with the redevelopment of the Lionshead Centre building. E Russ Forrest, Director of Community Development, stated the picture of the view corridor didn't show a bottom line elevation of the view corridor. He reviewed a copy of View Corridor #1 with the Town Council. Council member Kevin Foley asked if the Lionshead Centre building was redeveloped and expanded, would they have to provide more parking. Russ said if they expanded, the answer was yes. Allison clarified the boundaries of the view corridor. Council member Greg Moffet said it was anticipated that there would be a parking garage as part of the Lionshead Centre redevelopment. Council member Greg Moffet made a motion to table this item until a survey was done and the staff can recommend a bottom line elevation to View Corridor #1, and Council member Kevin Foley seconded the motion. Allison asked the Town Council for clarification on the height of the bottom elevation. 2 Vail Town Council Meeting Minutes for December 19, 2000 Council member Rod Slifer stated the staff should tell Town Council what elevation would be appropriate. Bob McLaurin, Town Manager, said the staff would come back to the Town Council with a recommendation and location of the vertical line on the map. A vote was taken and was passed unanimously, 7-0. The fourth item on the agenda was second reading of Ordinance No. 32, Series of 2000 an ordinance making supplemental appropriations and budget adjustments from the dispatch services fund, real estate transfer tax fund, health insurance fund, general fund, and capital projects fund, of the 2000 budget and the financial plan for the Town of Vail, Colorado, and authorizing the expenditures of said appropriations as set forth herein; and setting forth details in regard thereto. Steve Thompson, Finance Director, stated the enclosed schedule of proposed supplemental appropriations and adjustments to support Supplemental Appropriation Number Five of 2000. He said there were additions of $67,446 to the supplemental appropriation for expenditures and $120,370 in revenue. The largest additions to the supplemental were for rental -related costs of $40,000 related to the Creekside employee housing units; $250,000 for additional health insurance claims: and $100,000 for removal of pine beetle -infested trees from the Glen Lyon area. He said all the line items that were modified have been shaded. Council member Greg Moffet made a motion to approve on second reading, Ordinance No. 32, Series of 2000, and Council member Sybill Navas seconded the motion. Council member Chuck Ogilby asked about the Creekside utilities. Council member Kevin Foley stated he believed the electric bill was paid separately. Steve Thompson stated there had been no money allocated due to the purchase of these units in the middle of the year. A vote was taken and the motion passed unanimously, 7-0. The fifth item on the agenda was the presentation of the Donovan Park Community Pavilion Design. Russ Forrest, Director of Community Development, stated the design team wanted to review the design of the pavilion building with the Town Council and public. They wanted to review the interior and exterior of the current design and get input from Town • Council. n Vail Town council Meeting Minutes for December 19, 2000 Otis Odell, one of the team of designers, stated the team is looking for approval of the schematic design so they can proceed to the next phase and go forward to the Design Review Board. Scott Smith, another team member, reviewed the plans with Council. He discussed how the site would work with the building, the general direction of the building, major elements and materials of the building. He said there are still seven months left in the design process. He said a Vail building is one in which the setting is part of the natural landscape. He reviewed some of the materials that would go into the building. He said stone is used for the terracing, seats, and walls in a natural horizontal pattern. Wood is used on the building in chunky, bare forms. He said the wood would have a rugged look and weather naturally. All the windows and doors are currently designed in wood but it's a higher maintenance material. The large openings and doors give a feeling of being outdoors. The roof structures may be made up of series of wood beams, decking and girders. He reviewed site plan and "aerial" plans of what it would look like. A gray, zinc color for the roof material would be used to make the building unobtrusive from above, and stated it weathers like copper and melts into the landscape. He also explained other various aspects of the building and described the concept of having a space that is warm and inviting that people want to be in. He described various aspects of the facility which included pavilion space, lobby area, coatroom, kitchen facilities, storage and mechanical space. Mayor Ludwig Kurz stated he took notes during the presentation. He liked the use of materials of wood and stone, but he is concerned about the cost. However, he said the team was going to keep the cost within the budget that was given to them. He also said the design in the Council packet was different from what was presented. He said he is more comfortable with the plans now that the description of the materials had been explained. Council member Rod Slifer said he thought the building was too contemporary. He said the Ford Amphitheater was contemporary but you can't see it from the road. He doesn't think the design is compatible with the surrounding neighborhood. The interior of roof is attractive, but the stone is not in keeping with the neighborhood. A metal roof is not compatible with the neighborhood and may look too commercial and industrial. He likes the materials for wood windows but it may be too high maintenance. Council member Chuck Ogilby stated he has spent a lot of time building log homes. He liked the Rockefeller picture. He said he could be sold on the design if the building rafters were log instead of metal holding the roof up. Beautiful log work would blend it into the site and other features better. He said he appreciated the thorough presentation and clarification of the use of materials. He asked what the square . footage of the building was going to be. 4 Vail Town Council Meeting Minutes for December 19, 2000 • Scott Smith stated the current square footage was around 6,900 square feet. Council member Chuck Ogilby asked if there were possibilities for solar gain through the use of the large windows. Scott said the glass materials had not been resolved yet but they would need to be careful how much glass is used so as not to have too much solar gain. Council member Chuck Ogilby said it would be appropriate to look at other types of glass. He stated it would be important to keep the energy to heat this structure in mind. He also said if the gymnastics center could be under the building, this would be the cheapest space to do it. The gymnastics people say they don't want windows in their space. Council member Sybill Navas asked about the gymnastics space. Scott said he doesn't have a good answer for this issue. He said, in his experience, when you put people in a place with no light, after a while they say they want light and then that becomes an issue, as well as exits and other requirements to consider. He said a gymnastics center needs a minimum of 25 feet in height to put it in the ground. Russ said the team and staff had talked about this and it doesn't save any costs versus building it elsewhere above ground. Placing it underground would be equally as expensive as putting it above ground. Scott said they designed a gymnastics center in Santa Barbara and that facility used indirect light. Council member Greg Moffet stated he liked the building as presented and how it integrates with the landscape. However, he is concerned about the wood windows. He said matching the escarpment would be great. Council member Sybill Navas stated it was very exciting to be at this stage of the process. She disagreed with Rod Slifer and likes the design very much and likes the logs on the supports. She said the building is different but fits in the space nicely. Council member Kevin Foley said he didn't like the steel and felt the logs would help. He stated the mechanical room needs to have enough capacity for snowmelt on north side, the access and egress for trash removal needs to be easy, and the kitchen needs to have a service window. The kitchen should be of commercial quality that caterers could use and would not have to bring too much with them, bear -proof trash containers are necessary and more ladies room facilities are needed. i 5 Vail Town Council Meeting Minutes for December 19, 2000 0 Council member Diana Donovan had no comments at this time. • Otis Odell asked the Town Council for schematic design approval. He said more details in the development phase would establish more clearly the next phase of the design. Russ stated the town would be spending more money on design and the design team wanted to make sure they are going in the right direction. Council member Greg Moffet made a motion to approve the project schematic design subject to the comments made during the presentation, and Council member Sybili Navas seconded the motion. Council member Diana Donovan said she would abstain from voting because she thinks the process is moving, too fast. Council member Rod Slifer stated he would vote against it because it was too contemporary. A vote was taken and the motion passed, 5-1-1, Council member Rod Slifer voted against, and Council member Diana Donovan abstained. Council member Kevin Foley asked what the schedule was to go before Design Review Board. George Ruther, Chief of Planning, stated they were targeting the Design Review Board date of February 21, 2001 for preliminary submittal and then a final submittal after that date. There will still be workshop meetings held and Council members Sybill Navas and Diana Donovan will keep the Town Council informed. Otis Odell said they were asked to get moving with some of the site work. Bids for grading and utility work for the phase one plan is to be sent out to the community by January 8, 2001 and the proposals are due back by January 23, with construction to start in April, 2001. Russ Forrest asked when would the town have a useable park and pavilion? Otis said he would have to get back to the town on a possible date. He said they would have to be careful with having construction going on and using the park at the same time. The sixth item on the agenda was the approval of the Official Newspaper for Public Notices for 2001. 6 Vail Town Council MeeCing Minutes for December 19, 2000 11 Bob McLaurin, Town Manager, stated the town received two bids, one bid was from the Vail Trail and the other bid was from The Vail Daily. He said The Vail Trail bid was $3.50 per column inch for public notices and display ads and The Vail Daily bid came in at $4.00 per column inch for public notices and display ads. Council member Greg Moffet made motion to approve The Vail Trail as the official town newspaper for publications and notices, and Council member Kevin Foley seconded the motion. A vote was taken and was passed unanimously 7-0. The seventh item on the agenda was the Town Manager's Report Bob McLaurin, Town Manager, stated there was still interest in converting the Bright Horizon space at Vail Commons into subsidized day care for major employers. Mayor Ludwig Kurz stated the Town Council wished everyone a great safe holiday season with lots of snow and good cheer. Council member Kevin Foley reminded the public about the President's Tree Lighting ceremony on Saturday, December 23, 2000. As there was no further business, a motion was made by Council member Kevin Foley to adjourn the meeting and Council member Greg Moffet seconded the motion. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 8:20 p.m. A ST Lorelei Donaldson, Town Clerk Minutes taken by Lorelei Donaldson rlyaa 7 RAr"espe Ily submitted, -�� Ludwig Kuru Mayor f Vail POWn Council meeting Minutes for December 19, 2000 WORK SESSION MINUTES TUESDAY - December 19, 2000 All members of Council were in attendance, with the exception of Rod Slifer. Bell Tower Balconv Encroachment. A request received to proceed through the Town of Vail design review process by the subject property of the Bell Tower building, located at 201 Gore Creek Drive/Lot A, Block 5B, Vail Village First Filing. The applicant was the MacFarlan Real Estate Services, represented by the Vail Architecture Group. The Bell Tower building, composed of the Lancelot, Gore Range Mountain Works, etc., is proposing some renovations to their residential units, including the addition of balconies along the second and third stories. Small portions of the proposed balconies would then encroach above Town of Vail property. Therefore, the Bell Tower Building owner would have to have permission from the Town Council to . proceed with the development review process. It was important to note that a considerable portion of the balcony encroachments would be located above existing encroachments that have already been approved by the Town in the past. Sybill Navas moved; with the second from Greg Moffet, to allow the applicant to process through the design review process. Diana Donovan noted that the drawings should reflect the architectural integrity of what is already constructed. Rod Slifer was absent at this point and the vote passed 6-0. 0