HomeMy WebLinkAbout2002-02-05 Town Council MinutesTOWN COUNCIL
EVENING MEETING
TUESDAY, FEBRUARY 5, 2002
7:00 P.M.
TOV COUNCIL CHAMBERS
Mayor Kurz convened the meeting at 7:00 P.M.
MEMBERS PRESENT:
ABSENT:
STAFF MEMBERS PRESENT:
Ludwig Kurz, Mayor
Rod Slifer, Mayor Pro-Tem
Dick Cleveland
Bill Jewitt
Greg Moffet
Chuck Ogilby
Diana Donovan
Bob McLaurin, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizen Participation. Amy Birdsall addressed the
Council regarding security in the parking structure. Birdsall stated her car had been
broken into in the Village parking structure. According to the police report, most
burglaries occur during the weekend. She proposed security procedures be
implemented in the structures.
The second item on the agenda was the Consent Agenda:
A. Approval of January 8 and 15, 2002, meeting minutes. Greg Moffet
moved to approve the January 8 and 15, 2002 minutes. Bill Jewitt
seconded the motion. Mayor Kurz excused himself from voting on the
minutes of January 15h, as he was not in attendance. Avote was taken
on the motion and the motion passed unanimously, 5-0.
B. ITEM►TOPIC: Second reading of Ordinance No. 1, Series of 2002, An
ordinance amending the Official Zoning Map for the Town of Vail in
accordance with Title 12, Zoning Regulations, Chapter 5, Zoning Map;
rezoning Lot 3, Vail Village West Filing 2 to "S.ingle-Family Residential Zone
District"; and setting forth details in regard thereto.
iGreg Moffet made a motion to approve Ordinance #1 on second reading. Rod Slifer
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seconded the motion. A vote was taken and the motion passed unanimously, 6-0.
The third item on the agenda was Ordinance #2, Series of 2002, second reading, an
ordinance authorizing the issuance of Town of Vail, Colorado; general obligation
refunding bonds, Series 2002A; providing the forms, terms, and conditions of the
2002A Bonds, the manner and terms of issuance, the manner of execution, the method
of payment and the security therefore; providing certain covenants and other details
and making other provisions concerning the 2002A Bonds and the refunding project;
ratifying action previously taken and appertaining thereto; repealing all ordinances in
conflict therewith. Christine Stouder, Acting Finance Director, introduced Steve Jeffers
of George K. Baum & Company, the town's investment banker. Dick Cleveland clarified
for the record that both Ordinances 3 and 4, Series of 2002, were being discussed at
this time. Jeffers addressed the Council, reviewing his earlier presentation to the
Council regarding Forward Refunding, and proposing to save money to the town which
involves locking in a buyer for bonds ahead of a September 1 call date. Due to changes
in the market, which has reduced the estimated savings to the town from $380,000 to
$245,000 on $8.4 million in debt, Jeffers recommended tabling the ordinances and re-
evaluating the refunding possibility in July. After further discussion, Greg Moffet moved
to hold off on second reading and table Ordinances 2 and 3 until a later date. Bill Jewitt
seconded the motion. Rod Slifer asked if there were time limits on when an ordinance
could be brought back on second reading. Town Attorney Mire stated he would_ check
• into the matter. A vote was taken and the motion passed unanimously, 6-0.
The fourth item on the agenda was Ordinance #3, Series of 2002, second reading,
an ordinance authorizing the issuance of Town of Vail, Colorado sales tax
revenue refunding bonds, Series 200213; providing the form, terms and
conditions of the 2002B bonds, the manner and terms of issuance, the
manner of execution, the method of payment and the security therefore;
pledging sales tax revenues of the town for the payment of the 2002B
Bonds; providing certain covenants and other details and making other
provisions concerning the 2002B Bonds, the sales tax revenues and the
refunding project; ratifying action previously taken and appertaining thereto;
repealing all ordinances in conflict herewith. (See Item Three above)
The fifth item on the agenda was discussion of the replacement of 6 inch pipe to an
upgrade of 12 inch pipe in Vail Village by Eagle River Water and Sanitation District .
Greg Hall, Public Works Director, introduced the project to the Council, stating a
decision was not being asked for at this meeting, rather to begin a series of discussions
to determine how the town might partner with the Eagle River Water and Sanitation
District as the district prepares to upgrade aging water lines throughout Vail Village.
Lynn Schorr of Eagle River Water and Sanitation District explained the need to replace
the 6-inch cast iron pipes with larger, more durable lines that will minimize breaks and
41 address fire flow deficiencies. Schorr said the district is proposing a phased approach
that would include installations on Willow Road, Willow Place, Hanson Ranch Road and
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• a small portion of Mill Creek Circle during the spring 2002 construction season. This
would leave the remainder of Mill Creek Circle, Bridge Street and Gore Creek Drive to
be completed in other phases. Public Works Greg Hall described how the town could
partner with the water district to add landscaping and other streetscape enhancements
outlined in the town's 1991 Streetscape Master Plan, as well as heating some of the
pedestrian areas.
Hall stressed the importance in determining the timing, coordination and construction
phasing for the project. Kaye Ferry of the Vail Chamber & Business Association agreed
and complimented the water district for its willingness to accommodate the needs of
those who will be impacted by the project. Ferry expressed support for the partnering
concept, saying she preferred to have the Village torn up only once. Paul Johnston,
owner of the Christiania Lodge on Hanson Ranch Road, noted the need to find an
alternate location for loading and delivery trucks during the construction. Johnston, a
critic of the current loading and delivery program, attributed the most recent water line
break on Hanson Ranch Road to the heavy truck traffic along the route. Johnston said
he hoped a permanent solution to the loading and delivery situation would result from
the construction. Jim Lamont of the Vail Village Homeowners Association urged the
Council to move forward with the streetscape plan and to do so with public funding.
Special assessments would not be welcomed by the property owners, he said, noting
that since the private sector has already made numerous improvements with others yet
to come, it's time for public expenditures to follow suit. Michael Staughton, Vail Village
business owner, expressed concern over the start date, asking for a consensus of local
business owners. The Council will take up the matter in future discussions, including
decisions on whether it will add heated walkways to the streetscape plan, as well as
funding scenarios. Funding issues were discussed. Mayor Kurz stated the need to set
a schedule for updates on planning of the project. Kurz also stated this item would be
discussed at the upcoming Council retreat.
The sixth item on the agenda was the Donovan Park Community Pavilion cost update
and status discussion, including the following items:
Pavilion cost update.
Discussion to approve change order of pavilion with JL Viele
Construction contract at $2,606,091.
Chris Squadra of Architectural Resource Consultants, Inc. (ARC) addressed the
Council, addressing options available to the Council. Chuck Ogilby suggested going
back to the drawing board on the design of the pavilion, getting a better buy in with
Council and making an attempt to achieve further savings. Ogilby suggested initiating
a committee comprised of Councilmembers, staff, and the community to serve as a
design team to come up with an acceptable project. Ogilby stated he had talked with
Councilmember Diana Donovan before she left on vacation and had received her
consent on this idea. Rod Slifer agreed with Ogilby's idea. Dick Cleveland agreed with
. Chuck Ogilby's comments, stating he would like to take part in the discussions. Greg
Moffet stated he had no interest in serving on the design committee. Bill Jewitt
reiterated his feelings of the pavilion being too big and too expensive. Jewitt suggested
looking at the possibility of putting a community center on the vacant land next to the
Lionshead parking structure. Mayor Kurz stated he felt the Council had fallen down in
direction they had given the architect, stating the Council got what they asked for. The
Council had asked for a world -class design and the community was in favor of the
project. Stating changes in the economy had been a factor in the building of the
proposed pavilion, he felt it was possible to still come up with a design that was
acceptable. The decision does not impact construction of the soccer field, outdoor
restrooms, outdoor basketball court, playground or parking components of the park,
which are under contract to be completed by September. In redesigning the pavilion,
the project would achieve more buy -in from the Council and would reduce the overall
cost of construction, according to Ogilby. The former design, with a construction cost of
$2.5 million, called for a 6,200 sq. ft. building that would accommodate groups of up to
200. However, Councilmembers have increasingly expressed concern about the cost
and size of the building, especially since Sept. 11. To date, the town has spent an
estimated $238,000 on the pavilion's design and utility work. Fees to generate a new
design would cost an additional $150,000, according to project coordinators. In
redesigning the building, project manager Todd Oppenheimer suggested the Council's
first order of business should be to determine the number of people the facility will be
built to accommodate and if the facility should be designed to serve as a community
center or a neighborhood center.
Chuck Ogilby made a motion to form a design team to redesign the pavilion in an attempt
to have more buy in from the Council and to attempt to reduce the cost of the pavilion and
have Dick Cleveland, Diana Donovan, Rod Slifer and himself on the committee. Rod Slifer
seconded the motion. After further discussion, Chuck Ogilby amended his motion to
exclude Councilmembers named as members of the design committee and to resume the
discussion at next week's retreat. Rod Slifer amended his second. A vote was taken on
the motion and the motion passed unanimously, 6-0.
The seventh item on the agenda was the Town Manager's Report. McLaurin stated he
had nothing to add to his report.
As there was no further business, Greg Moffet made a motion to adjourn the meeting. Bill
Jewitt seconded the motion. A vote was taken and the motion passed and the meeting
was adjourned at 8:50 p.m.
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Resp ctfully submitted,
�-P
Ludwig Orz, Mayor
. ATTEST:
n
C�7
elei Donaldson, Town Clerk
Minutes taken by Mary A. Caster