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HomeMy WebLinkAbout2004-11-02 Town Council Minuteser • Vail Town Council Evening Meeting Minutes Tuesday, November 2, 2004 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Rod Slifer. Members present: Dick Cleveland, Mayor Pro-Tem Diana Donovan, Farrow Hitt, Kent Logan Greg Moffet Kim Ruotolo, Rod Slifer, Mayor Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Asst. Town Manager The first item on the agenda was Citizen Participation. There was no citizen input. • The second item on the agenda was Streetscape Update. During an update on the Village streetscape projects, Public Works Director Greg Hall announced paver work would be completed by the end of that week and corrective paver work on lower Bridge Street would begin the next week. Hall noted the majority of all paver work would be completed by the end of the next week. Hall then announced Mill Creek flow and the majority of Meadow Drive storm sewer improvements would be completed that week, with shallow utilities being completed early the next week. Hall ended by stating work begins on prepping Meadow Drive for paving the week of Nov. 15, and siding was being placed on the bow and stern of the ship at Pirate Ship Park. Donovan expressed concern regarding the placement of a streetlight on Bridge Street. Slifer inquired about some of the art sculptures in Earl Eaton Plaza. The third item on the agenda was the Consent Agenda. Council unanimously approved the evening minutes from Oct. 6 and Oct. 19 with minor amendments. Donovan requested statements be amended on items five and seven of the Oct. 5 minutes, and item six of the Oct, 19 minutes. Moffet moved, with Cleveland seconding. The fourth item on the agenda was a Conference Center Update. Council voted 5-2, (Donovan and Hitt opposed), to narrow a list of qualified general contractors for construction of the Vail conference center and to issue a request for proposal to the three remaining firms. Also, the Council asked for an independent review of the financial data provided by the team of J.L. Viele and Shaw Construction. This team did not make the final cut. Moffet moved with Logan seconding. The list of contractors who were asked to submit proposals include the following: Hansel Phelps Construction, Hunt Construction Group/Hyder Construction, and M.A. Mortenson Company. The owner's representative for the project, Chris Squadra of Architectural Resource Consultants • P, • (ARC), explained the recommendation of the three companies was based on a predetermined ranking schedule using nationally recognized standards. Jim and David Viele, representing Viele Construction, expressed concern over the financial ranking process utilized by ARC. Scott Proper, Conference Center Oversight Committee member, also expressed concern over the ethics of the financial analysis. The fifth item on the agenda was Ice Dome Bids. After discussion of various placement and usage options, Council unanimously approved, 7-0, storage of the Ice Dome for an additional year, while authorizing Town Manager Stan Zemler to explore the value of the individual components of the Ice Dome structure (refrigeration system, dasher boards, fabric structure) for future sale. Moffet moved and Cleveland seconded the motion. The decision followed an attempt by the town to solicit sealed bids for the facility, which resulted in two proposals. Both offers were well below the $375,000 value established by the town. Zemler previously asked Council if there was a general opinion regarding placement of the bubble in Eagle -Vail under the auspices of an intergovernmental agreement. A consensus was not developed. Assistant Town Manager Pam Brandmeyer presented options regarding the use/storage/sale of the Ice Dome including: store the structure for an additional year; re -advertise; defer any action until the Vail Recreation District (VRD) election; consider Western Eagle County Metropolitan Recreation District (WECMRD) bid for one dollar; or consider Valley Wide Ice Users Alliance (VWIUA) bid for $75,000. Brandmeyer concluded by stating she had spoken with a consultant regarding the structure and was informed maximum return would potentially be achieved by separating the structural components for sale individually. Hall stated the structure could still be erected in the 2004 year; however, seasonal weather would make it very difficult and subsequently cost prohibitive. The sixth item on the agenda was an appeal, pursuant to Section 12-3-3, Appeals, Vail Town Code, of the Town of Vail PEC's approval of a conditional use permit application, pursuant to Section 12-713 4B, Conditional Uses, Vail Town Code, to allow for an outdoor dining deck, located at the Vista Bahn Building, 333 Hanson Ranch Road/Lot C, Block 2, Vail Village 1st Filing. At the request of the appellant, Council unanimously approved, 7-0, to table the item until Nov. 16. Moffet moved and Cleveland seconded the motion. The seventh item on the agenda was the First Reading of Ordinance No. #25, Series of 2004, 2005 Budget Ordinance. in preparation for adoption of the 2005 Town of Vail budget, Finance Director Judy Camp presented five-year projections for the General Fund, Capital Projects Fund, and Real Estate Transfer Tax (RETT) Fund. The projections reflected healthy balances in the General and RETT Funds, but a deficit potentially occurring in 2006 for Capital Projects. Camp then presented two potential scenarios to address the 2006 Capital Projects deficit: Option A proposed using RETT dollars for the following recreational facilities: ➢ Reimbursing the Capital Projects Fund for previously -incurred capital costs of the ice dome. ➢ 2004 capital costs for the Red Sandstone Multi -Purpose Recreational Facility. ➢ 2004 and future capital costs for the Dobson Ice Arena. ➢ Future year capital costs for Americans with Disabilities Act (ADA) compliance for facilities operated by the Vail Recreation District. The total transfer under option A was $1,755,205, which allowed for full funding of all projects included in the Capital Project Fund projection through 2007, with a shortfall in 2008 but a return to a positive balance in 2009. Option B involved transferring reserves 0 • from the General Fund to the Capital Projects Fund. Council had established a guideline for the General Fund balance to be a minimum of 35% of revenue during the five-year planning horizon. A transfer of $1,150,000 in 2004 would reduce the General Fund balance from 41% of revenue in 2004 to the 35% minimum in 2009. This option provides full funding of all projects included in the Capital Projects Fund projection through 2006. Council voted 5-2 (Donovan and Hitt opposed) to direct staff to develop a final budget including both options. Moffet moved and Ruotolo seconded the motion. Donovan and Hitt questioned the use of RETT funds for ancillary recreational purposes. Town Attorney Matt Mire agreed to seek a second opinion on the appropriate use of RETT funds. Staff was also asked to return with a funding proposal for "Vail America Days" and "Holidays in Vail." In reviewing the proposed Conference Center Fund budget, Logan pointed out project design and consulting costs included in the 2004 and 2005 budgets would be reimbursed from bond proceeds when bonds are issued. Camp confirmed the budget proposal before Council is for the purpose of appropriating only those costs that will be incurred to reach a go/no go decision on construction and financing of the conference center. In response to a comment from Donovan, Logan confirmed there will likely be annual deficits from the operations of the conference center, which is one of the risks of such a project. Moffet recommended the town reinstitute funding for a "Tipsy Taxi" service, as he believed the .08 blood alcohol driving restriction has impacted the volume of down valley citizens enjoying Vail's night life. The eighth item on the agenda was the first reading of Ordinance No. #26, Series of 2004, an ordinance amending Section 12-7H-3, Permitted and Conditional Uses, First Floor or Street Level, adding "temporary business offices" as a conditional use in the • LionsHead Mixed Use 1 zone district. Council unanimously approved, 7-0, an ordinance temporarily allowing "temporary business offices" on the first floor of LionsHead Mixed Use 1 zone district for three years. Cleveland moved and Moffet seconded the motion. This was an effort to facilitate the continued operation of displaced businesses caused by LionsHead redevelopment. Moffet and Donovan questioned whether the ordinance was brought forth solely for redevelopment. Jay Peterson, representing Vail Resorts, stated the ordinance was requested to allow a three year conditional use approval to enable Vail Resorts to secure long term, yet temporary office space through the construction period. Although discussed and considered, it was determined it would be too cumbersome to apply the ordinance to other zone districts throughout the town, in an effort to ease staff and council time investment during redevelopment. Council also emphasized the ordinance is tied to the LionsHead redevelopment as opposed to an individual entity. The ninth item on the agenda was the second reading, Ordinance No. #22, Series 2004. Adoption of Core Site Development Improvement Agreement (the "Agreement") between the Town of Vail (the "Town"), the Vail Reinvestment Authority (the "Authority") and the Vail Corporation, D/B/A Vail Associates, Inc., a Colorado Corporation ("Vail Associates"), which agreement pertains to certain respective rights and responsibilities of the Town and Vail Associates in relation to the Core Development Site owned by Vail Associates and Affiliates. Council unanimously approved the motion 6-0. Due to a predetermined statutory conflict, Slifer recused himself from the item. Moffet moved with Ruotolo seconding the motion. The tenth item on the agenda was the second reading of Ordinance No. #24, Series of 2004, an ordinance establishing Special Development District No. #38, Manor Vail Lodge. The item was tabled as the applicant and staff continued to work on the final language of the 0 • • E Development Improvement Agreement as directed by Town Council. Moffet moved with Logan seconding the motion. The motion passed unanimously, 7-0. The eleventh item on the agenda was the Town Manager's Report. ➢ Vail Valley Athlete Commission Town Manager Stan Zemler announced funding recipients from the Vail Valley Athlete Commission, which is funded jointly by Beaver Creek Resort Company, Vail Resorts, Vail Valley Foundation and the Town of Vail. The recipients are: Sarah Schleper, $5,250; Julie Littman, $2,750; Stacia Hookom, $2,500; Steven MacCutcheon, $2,250; Nathan Asoian, $1,250; Clair Bidez, $1,000; Dylan Bidez, $1,000; Lisa Isom, $1,000; Kevin Hochtl, $500; and Deacon Maloney, $500. ➢ Council Contributions Council had previously asked the following questions surrounding the Bravo! Vail Valley Music Festival funding request: 1) If Vail is a major contributor to this summer residency, why is Bravo! hosting presentations at libraries other than the town's, e.g., Avon, Eagle, etc.; and 2) If Vail is a major contributor to this summer residency, why is Bravo! housing musicians at a hotel outside the Town of Vail? In a document provided to the town by Bravo, the following explanations were provided: All three resident orchestra members are unionized, and as such, housing must meet a number of criteria. The Vail Marriott Resort, Vail Cascade Hotel and Spa, and Park Hyatt Beaver Creek were the only local hotels that met their needs. The Antlers at Vail serves the need for suites. When the festival initiated its three-year agreement, the Hyatt offered the lowest bid plus the added value of a cross -promotional campaign with their New York sister properties. It was only through the festival re - approaching the Vail properties and negotiating over the next year that the Vail Marriott and Cascade met the bid price. As a further note, Vail library staff stated they will be delighted to host four children's concerts at the Vail Library this coming summer. The eleventh item on the agenda was adjournment. The meeting was adjourned at approximately 9:45 p.m. Moffet moved and Ruotolo seconded to adjourn. The motion passed unanimously, 7-0. Respectfully Submitted, ATTEST: di ak Rodney E. Slifer, Mayor .� . • Lorelei Donaldson, Town Clerk Minutes provided by Corey Swisher. r� 0