HomeMy WebLinkAbout2004-02-17 Town Council Minutest
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• VAIL TOWN COUNCIL EVENING MEETING
TUESDAY, FEBRUARY 17, 2004
6:00 P.M.
The regular meeting of the Vail Town Council was called to order by Mayor Rod
Slifer at approximately 6:00 p.m. on Tuesday, February 17, 2004.
Councilmembers present:
Staff members present:
Rod Slifer, Mayor
Dick Cleveland, Mayor Pro -tern
Diana Donovan
Farrow Hitt
Kent Logan
Greg Moffet
Kim Ruotolo
Stan Zemler, Town Manager
Pam Brandmeyer, Asst. Town Manager
Matt Mire, Town Attorney
The first item on the agenda was Citizens Participation. It was noted by the
Council that Donovan Park was voted "best park for kids" in the Vail Daily.
The second item on the agenda was Resolution No. 9, Series of 2004, a
resolution declaring Vail's Town Council's opposition to extreme efforts to
Islimit use of eminent domain for the purpose of urban renewal. Town
Manager Stan Zemler advised Council Colorado Municipal League was
urging support of this bill and asked for the town's acknowledgement.
Greg Moffet moved to pass Resolution No. 9. Diana Donovan seconded the
motion. A vote was taken and the motion passed unanimously, 7-0.
The third item on the agenda was Resolution No.10, Series of 2004,
authorizing the Town Manager to sign a bargain and sale deed, to sell and
convey a vacated portion of platted right-of-way between Lots P-3 and J.
Blck 5-A, Vail Village, Fifth Filing, and a contiguous portion of Gore Creek
Drive. George Ruther, Community Development Department, stated this
resolution followed the passing Ordinance No. 3, Series of 2004,
transferring the right-of-way and recording the ffinal plat at the Eagle
County Clerk and Recorder's Office. Greg Moffet moved to approve
Resolution No. 10. Kim Ruotolo seconded the motion. A vote was taken
and the motion passed unanimously, 7-0.
The fourth item on the agenda was the Vail Village Streetscape Bid Award
for 2004-2005. A presentation was made by Greg Hall, Public Works
Director, recommending awarding the bid to B&B Excavating for
$6,650,000, to begin excavation in the spring of 2004, to construct the
utility, drainage, snowmelt and streetscape improvements, including a
public bathroom underneath Vendetta's deck estimated at $350,000. Hall
• stated the project will continue in a spring and fall construction sequence
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• for the next 2 years, 2004 — 2005. Greg Moffet requested a breakdown of
expenditures be provided to the Council. Diana Donovan expressed
concern over melting more snow than was necessary for safety. Dan
Talleen, long time local and business owner, spoke in favor of the
snowmelt for a business perspective. After further discussion, Kent Logan
moved to authorize the Town Manager to enter into a contract with B&B
Excavating for $6,660,000, postponing the $250,000 for the proposed
restrooms under Vendetta's deck until the first supplemental ordinance in
the summer. Kim Ruotolo seconded the motion. A vote was taken and the
motion passed 6-1, Greg Moffet opposed.
The fifth item on the agenda was a proposal to purchase six transit buses
from Orion Bus. Council heard a presentation from Greg Hall, stating the
Town had secured two FTA grants of approximately $1,420,900 for a total
cost of $1,793,880. The six buses will have cleaner burning engines and
will meet all ADA requirements. Greg Moffet moved to authorize the Town
Manager to sign a contract to purchase six buses at a net cost of $372,980.
Dick Cleveland seconded the motion. A vote was taken and the motion
was unanimously approved, 7-0.
The sixth item on the agenda was an appeal of the December 8, 2003,
Planning and Environmental Commission (PEC) denial of a request for a
• setback variance to allow for a garage addition located at 1956 West Gore
Creek Drive/Lot 45, Vail Village West 2nd Filing. Matt Gennett, town planner,
presented the appeal to the Council. Gennett stated the staff
recommended upholding the PEC denial of this request. The applicant,
Dave Irwin, addressed the Council stating his reasons for requesting the
variance. After the discussion, Greg Moffet moved to uphold the PEC
decision to deny the variance request, stating he felt it was a grant of
special privilege. Dick Cleveland seconded the motion. A vote was taken
and the motion passed 5-2, Slifer and Ruotolo opposing. Slifer stated he
was more in favor of allowing a garage in the setback as opposed to cars
being parked in the driveway.
The seventh item on the agenda was the Town Manager's Report. Pam
Brandmeyer, Assistant Town Manager, advised the Council that Infocenter
signs recommended by the Vail Valley Convention and Tourism Bureau
proved to be more expensive than the town planned to spend. It was
agreed to enhance the signs on the north and south sides of the existing
signs to include the international logo.
Council agreed to proceed with the review of the current no leash policy at
Stephens Park. This discussion will be put on the March 2"d agenda to
remind all park users to clean up after their dogs.
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• As there was no further business, Greg Moffet moved to adjourn the
meeting. Kim Ruotolo seconded the motion. A vote was taken and passed
unanimously, 7-0, and the meeting was adjourned at 6:58 p.m.
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• L
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ATTEST: 1
L? W Donaldson, Town Clerk
Minutes taken by Mary A. Caster
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Respectfully submitted,
Rodney It. Slifer, YAayor
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TOWN COUNCIL
• EVENING MEETING
6:00 P.M. TUESDAY, FEBRUARY 17, 2004
NOTE: Times of items are approximate, subject to change, and cannot be relied
upon to determine at what time Council will consider an item.
1. Dwight Henninger ITEM/TOPIC: Recognition of Vail dispatchers Sharon Farmer
and Amy Gray. Farmer was recently awarded a Life Saving
Award from the Eagle County Sheriffs Office and the Vail Police
Department's Bronze Wreath of Meritorious Service, while Gray
received the Vail Police Department's Certificate of
Commendation (5 min.)
2. ITEM/TOPIC: Citizen Participation (5 min.)
3. ITEMITOPIC: Consent Agenda
Stan Zemler A. Resolution No. 9, Series of 2004, CML (5 min.)
George Ruther B. Resolution No. 10, Series of 2004, a resolution
authorizing the Town Manager to sign a bargain and sale deed,
for good and valuable consideration, in hand paid or received, to
. hereby sell and convey a certain vacated potion of platted right-of-
way between Lots P-3and J, Block 5-A, Vail Village, Fifth Filing,
and a contiguous portion of Gore Creek Drive, that is described on
Exhibit A attached hereto and made part hereof, with all its
appurtenances, to Vail Associates Holdings, LTD., a Colorado
corporation, and setting forth details in regard thereto. (10 min.)
ACTION REQUESTED OF COUNCIL:
Approve, approve with modifications, or deny Resolution No. 10,
Series of 2004.
BACKGROUND RATIONALE:
On February 3, 2004, the Vail Town Council approved Ordinance
No. 3, Series of 2004, an ordinance vacating that platted public
right-of-way between Lots P-3 & j, Block 5-A, Vail Village, Fifth
Filing, and a contiguous portion of Gore Creek Drive; and setting
forth details in regard thereto. Upon approval of Ordinance No. 3,
Series of 2004, the next step in the conveyance process is to now
execute the bargain and sale deed of the vacated right-of-way and
record the final plat at the Office of the Eagle County Clerk &
Recorder.
4. Greg Hall ITEM/TOPIC: Vail Village Streetscape Bid Award for 2004-2005
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(15 min.)
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ACTION REQUESTED OF COUNCIL: Approve/ Deny Vail Village 41
Streetscape Project Bid
BACKGROUND RATIONALE:
The Town of Vail and Eagle River Water Sanitation District
cooperatively have designed and bid construction improvements
in Vail Village. These improvements include the replacement of
utility lines, drainage system improvements, installation of a
snowmelt system and final streetscape treatment for Bridge
Street, Wall Street, Earl Eaton Plaza, Hanson Ranch Road from
Seibert Circle to Hanson Ranch Chute and Gore Creek Drive from
Wall Street to Mill Creek. The Town of Vail has received three bids
for the "Vail Village Streetscape Project". The bids received are
as follows:
Vail Village Streetscape Project Bids
Base Bid Alternate A Base Bid With Alt A
B& B Excavating $ 6,298,220.06 $ 35,945.00 $ 6,290,867.04
Gould Construction $ 8,009,020.15 $ 37,980.00 $ 7,904,800.15
American Civil Constructors $ 8,207,569.00 $ (80,000.00) $ 7,947,069.00
Designer Estimate $ 5,902,780.80 $ 115,000.00 $ 6,009,605.80
The Project is scheduled to begin construction staging April 12t", •
2004 with full excavation to begin April 19t', 2004. The project will
continue in a spring and fall construction sequence for the next 2
years 2004-20005. The project will also include the construction of
a restroom underneath Vendettas' deck, (it is not included in the
bid, nor the project budget, but estimated to be $350,000). The
Streetscape Design Committee reviewed the bid and recommends
the council direct the Town Manager to execute a contract t with B
& B Excavating up to $ 6,650,000, to construct the utility,
drainage, snowmelt and streetscape improvements including a
public bathroom underneath Vendettas deck.
STAFF RECOMMENDATION: Direct the Town Manager to
execute with B&B Excavating a contract up to $6,650,000 and
supplement the streetscape budget an additional $ 250,000 for the
unbudgeted restroom from other project account savings.
5. Greg Hall ITEM/TOPIC: Purchase six transit buses from Orion Bus
Todd Scholl Industries (10 min.)
ACTION REQUESTED OF COUNCIL: Approve/ Deny Purchase
of six transit buses.
BACKGROUND RATIONALE: The Town signed a contract to
purchase eight buses in June, 2002, from Orion Bus Industries.
The contract has an "options" clause that allows us to purchase up •
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to fifteen additional coaches within five years with the price being
• adjusted by the CPI index for Series ID 1413 Trucks and Buses.
The original contract price was $293,000 per bus, the current
proposal is $298,980 per bus which is a net increase of just over
2%. The total contract price for the six buses will be $1,793,880.
The Town has secured two FTA grants (2003 & 2004) of approx.
$1,420,900 for a net cost to the Town of $372,980.
The six buses that are being replaced are 1990, 1991 & 1992
model years and only one of the buses being replaced is ADA
compliant. The FTA's minimum life expectancy is 12 years for a
bus. These buses will complete the replacement of the older 35'
conventional buses the Town operates and reduces the bus fleet
size by 2 buses, per the budget reduction measures of 2003. The
newer buses will have cleaner burning engines and will meet all
ADA requirements.
The Town has budgeted in capital projects for four buses to be
replaced in 2004 and two in 2005, the delivery of the buses is one
year from the contract signing. The Town has also budgeted a
Hybrid in -town bus for 2005, and I hope to have a demo in Vail in
the near future.
STAFF RECOMMENDATION: Purchase six transit buses from
Orion Bus Industries.
• 6. Matt Gennett ITEM/TOPIC: Appeal of the December 8, 2003, Planning and
Environmental Commission (PEC) denial of a request for a
setback variance, pursuant to Section 12-613-6, Setbacks, Vail
Town Code, to allow for a garage addition, located at 1956 West
Gore Creek Drive/Lot 45, Vail Village West 2nd Filing (30 min.)
ACTION REQUESTED OF COUNCIL:
Uphold, uphold with conditions, or modify the Planning and
Environmental Commission's denial of a variance to Section 12-
6D-6, Setbacks, Vail Town Code.
BACKGROUND RATIONALE:
On December 8, 2003, the Planning and Environmental
Commission denied a request for a variance to Section 12-613-6,
Setbacks, Vail Town Code, to allow for a garage addition, located
at 1956 West Gore Creek Drive/Lot 45, Vail Village West 2nd
Filing. The PEC's denial of the applicant's request was based
upon the applicant's self imposed hardship and that a grant of
special privilege would occur if a variance were to be granted. The
applicant has submitted an appeal of the Planning and
Environmental Commission's denial. Please refer to the attached
Planning and Environmental staff memorandum from the
December 8, 2003 meeting for additional information.
• STAFF RECOMMENDATION:
Staff recommends that the Town Council upholds the Planning
and Environmental Commission's denial of the requested variance
to Section 12-613-6, Setbacks, Vail Town Code, to allow for a 40
garage addition, located at 1956 West Gore Creek Drive/Lot 45,
Vail Village West 2nd Filing.
7. Stan Zemler ITEM/TOPIC: Town Manager's Report (10 min.)
Council Retreat Update
Adjournment (7:30 P.M.)
TIMES BELOW:
(ALL TIMES ARE APPROXIMATE AND SUBJECT TO CHANGE)
THE NEXT VAIL TOWN COUNCIL REGULAR WORK SESSION
WILL BEGIN AT 2 P.M. ON TUESDAY, MARCH 2, 2004, IN THE TOV COUNCIL
CHAMBERS.
THE NEXT VAIL TOWN COUNCIL REGULAR EVENING MEETING
WILL BEGIN AT 6 P.M. ON TUESDAY, MARCH 2, 2004, IN TOV COUNCIL
CHAMBERS
Sign language interpretation available upon request with 24-hour notification. Please •
call 479-2106 voice or 479-2356 TDD for information.
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