HomeMy WebLinkAbout2004-06-01 Town Council MinutesVAIL TOWN COUNCIL
EVENING MEETING
6:00 P.M. TUESDAY, JUNE 1, 2004
The regular meeting of the Vail Town Council was called to order at approximately 6:00
by Mayor Rod Slifer.
Council members present:
Staff members present:
Rod Slifer, Mayor
Dick Cleveland, Mayor Pro-Tem
Kim Ruotolo
Kent Logan
Diana Donovan
Farrow Hitt
Greg Moffet
Stan Zemler, Town Manager
Pam Brandmeyer, Assistant Town Manager
Matt Mire, Town Attorney
The first item on the agenda was the 1-70 Sinkhole: One year Anniversary, Update and
Review. In remembrance of the hard work exhibited by multiple Vail Valley, Eagle
County and State emergency and maintenance crews, a presentation outlining the 2003
incident was given. The incident caused over $2 million in damage to public and private
property as emergency responders worked more than 18 hours to contain the flooding.
The one-year anniversary proved an opportunity to commemorate the community's
response, review lessons learned, and to thank the community and participating
agencies for their outpouring of support and cooperation.
The second item on the agenda was citizen participation. There was none.
The third item on the agenda was the consent agenda. Dick Cleveland moved, Moffet
seconded to accept minutes from the 05.04.04 and 05.18.04 meetings. Cleveland did
amend item 9, 05.18.04, clarifying that Donovan and Cleveland approved of the use of
water features, however, did not like deviation from original plan. Motion passed
unanimously, 7-0.
The fourth item on the agenda was an update on the Vail Conference Center and a
request to move forward with the following requests,
Authorization to engage Piper Jaffray as the town's Investment Banker on the
conference center.
2. Authorization to issue a Request for Qualifications for design team assistance on
the conference Center
3. Request to move forward with a negotiated guaranteed maximum price process
for engaging design and a general contractor. This essentially means that both
the architect and general contractor will work for the Town of Vail.
4. Request for the Vail Town Council to approve the next phase of an owner's
representative contract. The preconstruction phase of the contract would cost up
to $155,774. However, the Conference Center Advisory Committee is only
requesting $93,212 (Includes fees and reimbursables) to fund this function until a
decision is made by the Council on whether to issue bonds, which is anticipated
in the November/December 2004 time frame.
Logan moved, Moffet seconded, motion passed, 6-1, with Donovan opposed.
The fifth item on the agenda was a streetscape construction update. Scott Bluhm,
Streetscape Project Coordinator, announced:
➢ Most of Lower Bridge street had been paved;
➢ Wall Street deck, and restroom deck was poured and was in place;
➢ formation of the fountain pools has begun;
➢ pavers and snowmelt will go on restroom deck by the end of the week;
➢ the construction contractor will cease work on noon on Friday in order to facilitate
the TEVA games. Gore road will be smoothed out, although not pave;
➢ last day of heavy construction will be June 19, 2004;
➢ construction costs were as anticipated with minor exceptions.
Mayor Rod Slifer, continued that he believed that the construction progressed as
smoothly as anyone could have anticipated.
The sixth item on the agenda was out of cycle council funding requests.
➢ Red Sandstone multi -use recreation facility
Zemler, reported that that through intergovernmental cooperation and shared vision,
funding has been secured for an indoor multi -purpose recreational facility. Project
funding partners:
$380,000
Eagle Valley Water & Sewer
$150,000
Town of Vail
$100,000
Town of Vail (convert to cash)
$250,000
Vail Resorts
$150,000
Eagle County School District
$65,000
Eagle County School District (Parking Lot
Improvements)
Total $1,095,000
Moffet moved, and Ruotolo seconded the motion. The Town Council subsequently
approved the following with a 6-1 vote, with Logan dissenting.
➢ Authorize the Town Manager to execute a promissory note with the VRD for
$400,000 to be repaid at a rate of $40,000 per year over a ten-year period. An
additional payment of $6,000 annually will be committed to a major maintenance
fund.
➢ Authorize the Town Manger to enter into a contract with Viele Construction for an
amount not to exceed $1,221;000 for construction of the facility.
➢ Authorize a total budget of $1,475,000 to be added to the Capital Projects Fund.
$500,000 will be transferred from the General Fund to the Capital Projects Fund
with the remainder coming from other project contributors.
➢ Authorize the commitment of up to $100,000 cash from the Capital Fund as a
substitute for the originally proposed TOV in kind support.
Lynn Fritlen, Fritzlen Architects, Rick Sackbauer, Eagle Valley Water & Sanitation, Tom
Fry, Linda Haverson, Ellen Foster, Gay Stanke, Mary Ann Baker, Nancy Stevens,
Connie Kincaid Strong, Eagle County School District Board Member, Mike Ortiz, Vail
Recreation District spoke in favor of approving and continuing the project.
The seventh item on the agenda was consideration of approval of Viele construction as
low bidder for the Red sandstone multi -purpose recreation facility. Moffet moved,
Ruotolo seconded, motion passed unanimously, 7-0.
The eighth item on the agenda was a request authorizing the Town Manager to execute
an easement with Vail Resorts to allow for the construction of new bridge on a portion of
Tract K, Glen Lyon Subdivision and the unplatted parcel of land located directly to the
east of Tract K. Jay Peters, Vail Resorts, spoke in support of the project. David
Strahmsborg, requested that the town or Vail Resorts provide and overlay to provide a
clearer visual representation of the impact of the project. George Ruther, TOV
Community Development and Peters verified that they would accommodate the request.
Cleveland moved, Logan seconded, motion passed 6-1, with Hitt dissenting.
The ninth item on the agenda was Ordinance No. 10, Series of 2004, an ordinance
amending Title 12, Zoning Regulations, Vail Town Code, to amend the Gross
Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single -Family
Residential (SFR), Two -Family Residential (R), Two -Family Primary/Secondary
Residential (PS). The amendments to these three zone districts represent the first
phase of the Council's plan to amend the GRFA regulations in all of the town's
residential zone districts. The most significant changes to the Town's GRFA regulations
in these zone districts include: converting the GRFA calculations methods to simple ratio
type formulas, measuring GRFA from the outside of an exterior building wall, repealing
the "250" and "interior conversion" GRFA bonus provisions, counting vaulted spaces as
GRFA, deducting basements from the GRFA calculations, and adjusting the residential
parking requirements. Lyn Fritlen, Fritzlen Architects, spoke in support of not including
all homes, and further encouraging Council to more closely adhere to Universal Building
Code standards. Vicki Pearson, Larry Esquith, John Wilson, Steve Riden, John
Schofield, spoke in support of the ordinance. Jim Lamont, Vail Village Homeowners,
also encouraged Council to move forward. Moffet moved, Logan seconded. Motion
passed 6-1, with Donovan dissenting.
The tenth item on the agenda was the Town Manager's Report. Zemler provided the
following correspondence to Council.
➢ Verbatim Book Sign Code
It was reported that town staff had met with interested parties and continues to work
toward a resolution.
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➢ Expenditure explanation for Pro -Cycling Tour event
Council reviewed an outline of scheduling and funding history for the now cancelled Pro -
Cycling Tour Event.
➢ Berry Creek Sports Complex Feasibility update
It was reported that at the direction of Eagle County Board of Commissioners, Ballard,
King and Associates, Recreation Facility Planning and Operation Consultants, Denver
Colorado, have undertaken a feasibility study for an indoor recreation center to be
located in the Berry Creek area of Edwards. The study, expected to be completed in
the fall of 2004, will include an inventory and needs assessment of recreational facilities
located within Eagle County. The firm has also begun collecting input from various
taxing jurisdictions that are recreation providers located within the Vail Valley. Open
forums for the public to add input are also planned. In a meeting with the consultant on
May 21, staff stated the town would not be interested in seeing any duplication of
services currently provided by other recreation providers, e.g., Town of Vail, Town of
Avon, Town of Eagle, Town of Gypsum, Vail Recreation District, or Western Eagle
County Metropolitan District, to name a few, nor would the town want facilities
constructed that actually eroded, compromised, or otherwise competed with facilities
these communities have used their own town -specific revenues to construct, maintain
and staff. As an observation, staff added the addition of the athletic fields seemed an
appropriate recreational use in that the other communities did not have the acreage
available to add more fields to their current inventories. County dollars should be used
toward facilities that do not currently exist in the county.
➢ Intergovernmental agreement with the State of Colorado
Council approved an Intergovernmental Agreement (IGA) for Emergency Management
Services. The IGA formalizes the existing mutual aid and regional mobilization systems
to send or receive aid in the event of a disaster or critical incident. The State has
indicated that future Homeland Security grants may require that this document be signed
and filed with the State before funds can be approved for a jurisdiction It was reported
that over seventy-five Colorado jurisdictions had already signed the agreement. Moffet
moved, Ruotolo seconded, motion passed unanimously 7-0.
➢ 2004 Vail Valley Athlete Commission
It was reported that on May 14th, 2004, the Vail Valley Athlete Commission met to
discussion funding requests for the spring/summer/fall of this year. This commission
has been operational for the last ten years, with the joint funding partners of Vail
Resorts, Inc. (VRI); Beaver Creek Resort Company (BCRC); Vail Valley Foundation
(VVF); and the Town of Vail (TOV). The partners have tried unsuccessfully over the
past years to include the Town of Avon and Eagle County. Because of economic
factors, contributions from both VRI and VVF have been reduced from $10,000 annually
to meet the contributions from BCRC and the town. In script, you will find the funding
allocations as agreed to by the partners for the summer program. In budget cuts from
two years ago, the town's contribution was pared down five percent to follow other
allocations across the board.
0 ➢ Information Signs at Village Information Center
Council was reminded of a Council -generated request to make improvements to the
signs at this information center at a meeting last in the fall of 2003. WCTB, the current
contractor for services, set about getting bids to upgrade the signs on the exterior of the
building. The final bid came in around $8,000, but also required a several thousand
dollar electrical upgrade for its back -lighting, at which time Council directed staff to get
involved due to the complications and funding issues. Staff ended up making the signs
currently installed, and altogether, was able to accomplish this for approximately $600,
both labor and materials. In a meeting earlier in the week, the staff at the center
commented they were very pleased with the outcome.
➢ Update on private contributions streetscape development
Zemler reported that private development continued in the downtown area. At the
request of Council, Zemler, stated that he could return to Council with more specific
detail.
The eleventh item on the agenda was adjournment. Moffet moved, Hitt seconded,
motion passed unanimously, 7-0, at approximately 9:00 p.m.
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Rodney Slifer, Mayor �p . -
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l..dreleibonaldson, Town Clerk
Minutes taken by Corey Swisher.
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