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HomeMy WebLinkAbout2004-06-01 Town Council MinutesVAIL TOWN COUNCIL EVENING MEETING 6:00 P.M. TUESDAY, JUNE 1, 2004 The regular meeting of the Vail Town Council was called to order at approximately 6:00 by Mayor Rod Slifer. Council members present: Staff members present: Rod Slifer, Mayor Dick Cleveland, Mayor Pro-Tem Kim Ruotolo Kent Logan Diana Donovan Farrow Hitt Greg Moffet Stan Zemler, Town Manager Pam Brandmeyer, Assistant Town Manager Matt Mire, Town Attorney The first item on the agenda was the 1-70 Sinkhole: One year Anniversary, Update and Review. In remembrance of the hard work exhibited by multiple Vail Valley, Eagle County and State emergency and maintenance crews, a presentation outlining the 2003 incident was given. The incident caused over $2 million in damage to public and private property as emergency responders worked more than 18 hours to contain the flooding. The one-year anniversary proved an opportunity to commemorate the community's response, review lessons learned, and to thank the community and participating agencies for their outpouring of support and cooperation. The second item on the agenda was citizen participation. There was none. The third item on the agenda was the consent agenda. Dick Cleveland moved, Moffet seconded to accept minutes from the 05.04.04 and 05.18.04 meetings. Cleveland did amend item 9, 05.18.04, clarifying that Donovan and Cleveland approved of the use of water features, however, did not like deviation from original plan. Motion passed unanimously, 7-0. The fourth item on the agenda was an update on the Vail Conference Center and a request to move forward with the following requests, Authorization to engage Piper Jaffray as the town's Investment Banker on the conference center. 2. Authorization to issue a Request for Qualifications for design team assistance on the conference Center 3. Request to move forward with a negotiated guaranteed maximum price process for engaging design and a general contractor. This essentially means that both the architect and general contractor will work for the Town of Vail. 4. Request for the Vail Town Council to approve the next phase of an owner's representative contract. The preconstruction phase of the contract would cost up to $155,774. However, the Conference Center Advisory Committee is only requesting $93,212 (Includes fees and reimbursables) to fund this function until a decision is made by the Council on whether to issue bonds, which is anticipated in the November/December 2004 time frame. Logan moved, Moffet seconded, motion passed, 6-1, with Donovan opposed. The fifth item on the agenda was a streetscape construction update. Scott Bluhm, Streetscape Project Coordinator, announced: ➢ Most of Lower Bridge street had been paved; ➢ Wall Street deck, and restroom deck was poured and was in place; ➢ formation of the fountain pools has begun; ➢ pavers and snowmelt will go on restroom deck by the end of the week; ➢ the construction contractor will cease work on noon on Friday in order to facilitate the TEVA games. Gore road will be smoothed out, although not pave; ➢ last day of heavy construction will be June 19, 2004; ➢ construction costs were as anticipated with minor exceptions. Mayor Rod Slifer, continued that he believed that the construction progressed as smoothly as anyone could have anticipated. The sixth item on the agenda was out of cycle council funding requests. ➢ Red Sandstone multi -use recreation facility Zemler, reported that that through intergovernmental cooperation and shared vision, funding has been secured for an indoor multi -purpose recreational facility. Project funding partners: $380,000 Eagle Valley Water & Sewer $150,000 Town of Vail $100,000 Town of Vail (convert to cash) $250,000 Vail Resorts $150,000 Eagle County School District $65,000 Eagle County School District (Parking Lot Improvements) Total $1,095,000 Moffet moved, and Ruotolo seconded the motion. The Town Council subsequently approved the following with a 6-1 vote, with Logan dissenting. ➢ Authorize the Town Manager to execute a promissory note with the VRD for $400,000 to be repaid at a rate of $40,000 per year over a ten-year period. An additional payment of $6,000 annually will be committed to a major maintenance fund. ➢ Authorize the Town Manger to enter into a contract with Viele Construction for an amount not to exceed $1,221;000 for construction of the facility. ➢ Authorize a total budget of $1,475,000 to be added to the Capital Projects Fund. $500,000 will be transferred from the General Fund to the Capital Projects Fund with the remainder coming from other project contributors. ➢ Authorize the commitment of up to $100,000 cash from the Capital Fund as a substitute for the originally proposed TOV in kind support. Lynn Fritlen, Fritzlen Architects, Rick Sackbauer, Eagle Valley Water & Sanitation, Tom Fry, Linda Haverson, Ellen Foster, Gay Stanke, Mary Ann Baker, Nancy Stevens, Connie Kincaid Strong, Eagle County School District Board Member, Mike Ortiz, Vail Recreation District spoke in favor of approving and continuing the project. The seventh item on the agenda was consideration of approval of Viele construction as low bidder for the Red sandstone multi -purpose recreation facility. Moffet moved, Ruotolo seconded, motion passed unanimously, 7-0. The eighth item on the agenda was a request authorizing the Town Manager to execute an easement with Vail Resorts to allow for the construction of new bridge on a portion of Tract K, Glen Lyon Subdivision and the unplatted parcel of land located directly to the east of Tract K. Jay Peters, Vail Resorts, spoke in support of the project. David Strahmsborg, requested that the town or Vail Resorts provide and overlay to provide a clearer visual representation of the impact of the project. George Ruther, TOV Community Development and Peters verified that they would accommodate the request. Cleveland moved, Logan seconded, motion passed 6-1, with Hitt dissenting. The ninth item on the agenda was Ordinance No. 10, Series of 2004, an ordinance amending Title 12, Zoning Regulations, Vail Town Code, to amend the Gross Residential Floor Area (GRFA) regulations in the Hillside Residential (HR), Single -Family Residential (SFR), Two -Family Residential (R), Two -Family Primary/Secondary Residential (PS). The amendments to these three zone districts represent the first phase of the Council's plan to amend the GRFA regulations in all of the town's residential zone districts. The most significant changes to the Town's GRFA regulations in these zone districts include: converting the GRFA calculations methods to simple ratio type formulas, measuring GRFA from the outside of an exterior building wall, repealing the "250" and "interior conversion" GRFA bonus provisions, counting vaulted spaces as GRFA, deducting basements from the GRFA calculations, and adjusting the residential parking requirements. Lyn Fritlen, Fritzlen Architects, spoke in support of not including all homes, and further encouraging Council to more closely adhere to Universal Building Code standards. Vicki Pearson, Larry Esquith, John Wilson, Steve Riden, John Schofield, spoke in support of the ordinance. Jim Lamont, Vail Village Homeowners, also encouraged Council to move forward. Moffet moved, Logan seconded. Motion passed 6-1, with Donovan dissenting. The tenth item on the agenda was the Town Manager's Report. Zemler provided the following correspondence to Council. ➢ Verbatim Book Sign Code It was reported that town staff had met with interested parties and continues to work toward a resolution. 0 ➢ Expenditure explanation for Pro -Cycling Tour event Council reviewed an outline of scheduling and funding history for the now cancelled Pro - Cycling Tour Event. ➢ Berry Creek Sports Complex Feasibility update It was reported that at the direction of Eagle County Board of Commissioners, Ballard, King and Associates, Recreation Facility Planning and Operation Consultants, Denver Colorado, have undertaken a feasibility study for an indoor recreation center to be located in the Berry Creek area of Edwards. The study, expected to be completed in the fall of 2004, will include an inventory and needs assessment of recreational facilities located within Eagle County. The firm has also begun collecting input from various taxing jurisdictions that are recreation providers located within the Vail Valley. Open forums for the public to add input are also planned. In a meeting with the consultant on May 21, staff stated the town would not be interested in seeing any duplication of services currently provided by other recreation providers, e.g., Town of Vail, Town of Avon, Town of Eagle, Town of Gypsum, Vail Recreation District, or Western Eagle County Metropolitan District, to name a few, nor would the town want facilities constructed that actually eroded, compromised, or otherwise competed with facilities these communities have used their own town -specific revenues to construct, maintain and staff. As an observation, staff added the addition of the athletic fields seemed an appropriate recreational use in that the other communities did not have the acreage available to add more fields to their current inventories. County dollars should be used toward facilities that do not currently exist in the county. ➢ Intergovernmental agreement with the State of Colorado Council approved an Intergovernmental Agreement (IGA) for Emergency Management Services. The IGA formalizes the existing mutual aid and regional mobilization systems to send or receive aid in the event of a disaster or critical incident. The State has indicated that future Homeland Security grants may require that this document be signed and filed with the State before funds can be approved for a jurisdiction It was reported that over seventy-five Colorado jurisdictions had already signed the agreement. Moffet moved, Ruotolo seconded, motion passed unanimously 7-0. ➢ 2004 Vail Valley Athlete Commission It was reported that on May 14th, 2004, the Vail Valley Athlete Commission met to discussion funding requests for the spring/summer/fall of this year. This commission has been operational for the last ten years, with the joint funding partners of Vail Resorts, Inc. (VRI); Beaver Creek Resort Company (BCRC); Vail Valley Foundation (VVF); and the Town of Vail (TOV). The partners have tried unsuccessfully over the past years to include the Town of Avon and Eagle County. Because of economic factors, contributions from both VRI and VVF have been reduced from $10,000 annually to meet the contributions from BCRC and the town. In script, you will find the funding allocations as agreed to by the partners for the summer program. In budget cuts from two years ago, the town's contribution was pared down five percent to follow other allocations across the board. 0 ➢ Information Signs at Village Information Center Council was reminded of a Council -generated request to make improvements to the signs at this information center at a meeting last in the fall of 2003. WCTB, the current contractor for services, set about getting bids to upgrade the signs on the exterior of the building. The final bid came in around $8,000, but also required a several thousand dollar electrical upgrade for its back -lighting, at which time Council directed staff to get involved due to the complications and funding issues. Staff ended up making the signs currently installed, and altogether, was able to accomplish this for approximately $600, both labor and materials. In a meeting earlier in the week, the staff at the center commented they were very pleased with the outcome. ➢ Update on private contributions streetscape development Zemler reported that private development continued in the downtown area. At the request of Council, Zemler, stated that he could return to Council with more specific detail. The eleventh item on the agenda was adjournment. Moffet moved, Hitt seconded, motion passed unanimously, 7-0, at approximately 9:00 p.m. (� �N °F Rodney Slifer, Mayor �p . - SEAL 1 l..dreleibonaldson, Town Clerk Minutes taken by Corey Swisher. 0