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HomeMy WebLinkAbout2010-07-20 Town Council MinutesVail Town Council Meeting Minutes Tuesday, July 20, 2010 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Kevin Foley Kim Newbury Kerry Donovan Susie Tjoseem Margaret Rogers Andy Daly Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The evening session meeting began at 5:30 p.m. in order to accommodate attendance at a 2015 World Championships Community Celebration planned in conjunction with the Hot Summer Nights Concert. Citizen participation was held at its regularly scheduled time, 6 p.m. The first item on the agenda was the Town Manager's Report. There was none. The second item on the agenda was the Second reading of Ordinance No. 11, Series of 2010, an Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, Real Estate Transfer Tax Fund, Dispatch Services Fund, Heavy Equipment Fund and Marketing Fund of the 2010 Budget for the Town of Vail, Colorado. In regard to funding for the West Vail fire station Fire Chief Mark Miller said he hated to be pinned down to a specific number. Miller said he had almost all of the final estimates in. "We have some soils issues that didn't show up on the perk tests and there are going to be some fees associated with the Chamonix affordable housing project." Daly asked why a public art component was 1 included in the price of the project. Newbury said she believed public art was not necessary for this project. Cleveland spoke in support of public art. "We are trying to cultivate that side of our community. Council agreed to approve $5.3 million for the fire station. Daly moved to approve the ordinance with Newbury seconding. The motion passed unanimously, 6-0. The third item on the agenda was the First reading of Ordinance 13, Series 2010, an ordinance amending certain sections within 4-3, Sales Tax, Vail Town Code. Finance Director Judy Camp reported that Senate Bill 10-142 was signed by Governor Ritter on March 29, 2010, with an effective date of August 11, 2010. The bill amended Colorado Revised Statutes 29-2-106.1 (2) (a) concerning the process of resolving disputes related to sales tax paid to a local government. Ordinance No. 13 was intended to amend the Vail Town Code to be consistent with the new legislation. The major change is to allow taxpayers 30 days, rather than 20, to protest a deficiency notice issued by the Finance Director. Also, the town's sales tax ordinance is silent concerning the statute of limitations when an audit or other collection proceeding commences. Ordinance No. 13 clarifies what happens in this situation by adding the following language: "The commencement of collection proceedings, including the mailing of a notice of audit, shall toll the running of the statute of limitations. In the case of mailing of a notice of audit, any such audit shall be diligently pursued by the town. For purposes of this Section, "toll" is defined as an interruption of the running or continuation of the statute of limitations." Newbury moved to approve the ordinance with Daly seconding. The motion passed unanimously, 6-0. The fourth item on the agenda was Citizen Participation. There was none. The fifth item on the agenda was a vacancy on the Vail Local Licensing Authority (VLLA) board. Staff requested Council interview two interested applicants at the work session and appoint one member to the Vail Local Licensing Authority. All applicants to the LLA must be citizens of the United States, qualified electors of the Town of Vail, and have resided in the Town of Vail for not less than two years preceding appointment, and shall have no direct financial interest in any license to sell alcoholic beverages or any location having any such license. Duties of the five - member board include review of all Town of Vail liquor license applications. There was one vacancy on the LLA. The applicants were: Jamie Garrett and Richard Puetzer. Earlier in the day Council interviewed the applicants. Newbury moved to appoint Garrett to the VLLA with Foley seconding. The motion passed unanimously, 6-0. 2 The sixth item on the agenda is the Library Roof review and bid award. Public Works Director Greg Hall reported that per Council direction, staff evaluated alternatives and feasibility of different roof systems at the Vail Library. 1. Regardless of type of roof selected, there are items that remain unchanged in the scope of work. Removal of the old roof, new insulation, roof layers, and flashing fall into this category. 2. To stay with what's existing, it requires reinstallation of roofing layers, insulation, drainage mat, flashing, parapet wall caps, drainage improvements and re -seeding. A thirty year warranty will be provided. 3. To go with a different roof system, the new building code requirement on snow load would have to be met (75 Ibs/s.f. to 100lbs/s.f.). A structural engineer would need to evaluate the building and potentially propose structural changes to the building to accommodate this change. This could increase costs substantially. 4. To design a different roof system that takes into account the parapet walls, the glass atrium, and aesthetics would be quite challenging. Again, costs would increase. 5. A different roof system would require the installation of temporary weights to the roof slab to keep the post -tensioning cables in place. These weights would have to be removed as the framing is constructed. 6. A built-up asphalt or membrane roof is an alternative, but additional weight would have to be added to keep the cables in place. Soil is the most cost effective method of adding weight which ends up being what currently exists. Based on the evaluations staff asked to proceed with bid award. The bids were as follows: • Weathercraft Company of Colorado Springs $368,286 • B&M Roofing of Colorado $385,400 • Alpine Roofing Company $391,250 After bid clarifications, staff determined that B&M Roofing provided the most detailed scope of work, dirt removal plan, temporary waterproofing plan, roof profile, and material samples. "B&M Roofing has the best grasp of the project requirements on this fairly delicate project." Budget for this project is $500,000, but staff believes it can be done for approximately $400,000. Daly moved to approve the contract B&M with Newbury seconding. The motion passed unanimously, 6-0. The seventh item on the agenda referred to the purchase of a fire engine. The 2010 budget includes $570,000 for the purchase of a new fire engine which will be housed in the East Vail fire station, to replace the existing East Vail fire engine which will be moved to the new West Vail fire station. In 2012/2013, as part of a 15 year replacement plan, the engine moved to West Vail will be replaced. 3 Fire Chief Mark Miller reported Pierce Manufacturing/Front Range Fire Apparatus provided the lowest competitive bid that met fire department specifications. The engine will take approximately nine months to build. Staff is asked Council to approve the bid award to Pierce/Front Range Fire Apparatus for $568,072. The town will receive a discount of $9,366 for prepayment of the chassis ($312,195 in January 2011). An additional discount of $3,788 will be given if final payment is made at time of final inspection in February 2011. Total discounts of $13,154 will be applied to the purchase of associated loose equipment for the apparatus, including; hose, extrication tools, lighting, fans, radios, etc. Staff requested that Council allow the use of the total budgeted expenditure of $570,000 for the apparatus and essential equipment. Although the applied discounts of $13,154 will not be sufficient to purchase all equipment needed, staff will work with the manufacturer to further value engineer the apparatus in an effort to save additional funds that can be utilized for equipment. Competitive bids were received from six (6) different fire apparatus manufacturers for a new fire engine. Three of the bids did not meet fire department specifications. The three approved manufactures gave bids of; $584,240, $584,081 and $568,072. Pierce/Front Range Fire Apparatus had the low bid of $568,072. The apparatus committee worked for four months to design an engine that would meet the town's operational needs, and yet be the most cost effective for the department and town. Miller clarified the truck was going to be slightly shorter, have a lighter axle and a different pump location to provide a more efficient truck. Rosenbauer America (fire engine manufacturer) representative Bill McEnteer questioned the bid process. Cleveland clarified all bidders were subject to the same process. Newbury moved to approve the award with Donovan seconding. The motion passed 5-1 with Foley opposed. The eighth item on the agenda was Resolution No. 20, Series of 2010, A resolution approving the purchase of real property in the Town of Vail legally described as A Part of Lot 9, Block 2, Vail/Potato Patch, according to the map thereof recorded at Reception No. 129527, in the office of the Eagle County, Colorado, Clerk and Recorder. Community Development Director George Ruther reported the The Town of Vail had the opportunity to purchase property legally described as A Part of Lot 9, Block 2, Vail/Potato Patch, according to the map thereof recorded at Reception No. 129527, in the office of the Eagle County, Colorado, Clerk and Recorder, more particularly described in the attached Exhibit A of Resolution No. 20, Series of 2010. The Council's approval of this resolution was required to purchase the property. During a pause for public comment, Diane Johnson spoke in support of remodeling Red Sandstone Park and purchasing the property. Daly clarified the property was very unique. "It was impossible to have an appraisal done because there were no comparables...I think this is a well worth while acquisition." Daly moved to approve the resolution with Foley seconding. Newbury thanked Bob 4 Lazier for selling the property to the town as could have listed the parcel on the open market. The motion passed unanimously, 6-0. The ninth item on the agenda was Adjournment. Newbury moved to adjourn with Foley seconding at approximately 6:45 p.m. Dick Cleveland, Mayor ATTEST: ore i Donaldson, Town Clerk