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Home My WebLink About2010-03-02 Town Council MinutesMEDIA ADVISORY Vail Town Council Meeting Minutes Tuesday, March 2, 2010 6:00 P.M. Vail Town Council Chambers Members present: Dick Cleveland, Mayor Susie Tjossem Kevin Foley Margaret Rogers Andy Daly Kerry Donovan Kim Newbury Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Vail Chamber & Business Association representative Richard tenBraak thanked Council for their support of the Premier Impressions (customer service) program. Local gallery manager Rayla Kundolf thanked town staff for their support after the recent death of a locally featured artist. She then asked Council to consider repurposing the empty Colorado Mountain College space at the Vail Cascade into a performing art center. "We have this missing chip for the in-between things (i.e., performances that cannot take place outside) that could take place in this community." Cleveland said the topic was a great segue for the Council to begin the conversation about what to do with the conference center funds. Rogers said she supported the idea. "There are opportunities that are being missed that are similar to what you are describing." The second item on the agenda was the Town Manager's Report. a. Revenue Update Finance Director Judy Camp announced that when all sales tax returns are received for the month of January, collections for the month are expected to be $2,553,520 down 2.5% from January, 2009 and down 1 % from budget. Inflation as measured by the consumer price index was up 2.6% for the month of January compared to 2009. Use tax collections as of February 24, 2010, total $45,167compared with just $9,899 at this time last year. Included in 2010 collections are the Ramshorn and several remodel projects including an addition to a Vail Village Inn unit. No comparable activity occurred in the first two months last year. The budget for 2010 is $500,000. Lift tax collections total $704,561, on pace with budget and last year. The annual budget totals $3,115,000. Construction permit revenue through February 24, 2010, totaled $45,935 including $21,457 from major redevelopment projects compared with $107,407 from major projects last year. Revenue from non -major projects is up 6% from 2009. The 2010 budget for construction permit fees is $425,000. RETT collections through February 24, 2010, total $547,630. This amount is a 61 % increase from this time last year. Approximately half of the 2010 sales are from major redevelopment projects. Collections not related to major redevelopment projects are up 8% from 2009. Pass sales through February 25 total $90,214, up significa6tly from the first two months of 2009 ($35,343) due to an increase in value pass sales. Year-to-date daily sales (from the parking structures) total $1.6 million, up 2% from 2009. Please note this report for February sales did not include the last weekend of the month. b. Council Vision Town Manager Stan Zemler said he wanted to establish areas of focus and be very specific about some of the things Council wished to accomplish. c. Community Survey Update Zemler told Council to provide any comments they have about the survey to Community Information Officer Suzanne Silverthorne as soon as possible. d. Collection of Sales Tax on Short Term Rentals Finance Director Judy Camp reported that all short-term property rentals are subject to sales tax regardless of ownership, type of unit, or frequency of the rental. "The owner of the property is responsible for collecting and remitting taxes to the Town of Vail and the State of Colorado. The Town of Vail has had a program in place to monitor this activity for over ten years. We make efforts to contact the owners of the properties that are being rented and make it easy for them to pay what is due the town." Council thanked Camp for her efforts. The third item on the agenda was the Consent Agenda. a. Approval of 02.02.10 & 02.16.10 Town Council Minutes Foley moved to approve the minutes with minor amendments with Rogers seconding. The motion passed unanimously, 7-0. The fourth item on the agenda was a request to proceed with the procurement of (6) 40' low -floor traditional buses. In January 2010, the Town of Vail entered into an intergovernmental agreement with RFTA (Roaring Fork Transit Authority) to "piggy -back" on their contract with Gillig Buses. Fleet Manager Todd Scholl requested Council approval to proceed with the purchase of (6) 40' low -floor buses per this agreement at a cost of $369,185 per bus. Cleveland clarified there was a third party resident inspector who followed the buses through the manufacturing process. Daly clarified the buses were diesel -hybrids. Scholl said incorporating natural gas buses into the town's fleet would be cost prohibitive. "The fueling system alone would be very expensive." During a pause for public comment, Rich tenBraak asked why the town would "piggy -back" their procurement. Scholl said the town had traditionally used "piggy -back" contracts due to comparatively small orders. Daly moved to approve the request with Foley seconding. The motion passed unanimously, 7-0. The fifth item on the agenda was the First reading of Ordinance No. 4, Series of 2010, an Ordinance making supplemental appropriations to the Town of Vail General Fund, Capital Projects Fund, and Real Estate Transfer Tax Fund of the 2010 Budget for the Town of Vail, Colorado. Finance Director Judy Camp reported on preliminary 2009 year-end results. Revenue will be essentially flat with budget, while expenditures are favorable to budget in all funds. Council agreed to a staff recommendation to reduce the amount of sales tax revenue directed to the General Fund by $1 million and re- direct that amount to the Capital Projects Fund. In considering Ordinance No. 4, Daly encouraged not including any new capital projects in the supplemental. Zemler said a capital discussion would take place prior to a second reading of the ordinance. Public Works Director Greg Hall explained money was budgeted to increase the safety of the Covered Bridge and improvements to the Creekside Apartments had been scheduled for quite some time although additional remediation requirements had been found. He then said newspaper boxes were considered street furniture in the budget. Rogers moved to approve the ordinance with Newbury seconding. The motion passed unanimously, 7-0. The sixth item on the agenda was the Second reading of Ordinance No. 3, Series of 2010, an ordinance amending Section 14-10-5, Building Materials and Design, Vail Town Code, pursuant to Section 14-1-3, Administration of Standards, to allow for changes to the solar panel regulations. Staff requested that Council table this item to the April 6, 2010 meeting. On January 25, 2010, the PEC forwarded a recommendation of approval, with modifications, for changes to both the LionsHead Redevelopment Master Plan and the Development Standards of the Vail Town Code. On February 16, 2010, the Vail Town Council approved Ordinance No. 3, Series of 2010, upon first reading by a vote of 4-3-0 (Daly, Donovan and Foley opposed). Council requested staff return with additional information, including renderings and pictures of existing and potential solar panel installations. Newbury moved to 3 table the ordinance until April 6, with Tjossem seconding. The motion passed unanimously, 7-0. The seventh item on the agenda was Resolution No. 5, Series of 2010, a resolution amending Section 8.4.2.7 Roofs, LionsHead Redevelopment Master Plan, pursuant to Section 2.8, Adoption and Amendment of the Master Plan, LionsHead Redevelopment Master Plan, in order to amend the guidelines on solar panels in LionsHead. Staff requested Council table this item until the April 6, 2010 meeting. On January 25, 2010, the PEC forwarded a recommendation of approval, with modifications, for changes to both the LionsHead Redevelopment Master Plan and the Development Standards of the Vail Town Code. On February 16, 2010, Council discussed Resolution No. 5, Series of 2010, but no action was taken. Daly moved to table the resolution until April 6, with Rogers seconding. The motion passed unanimously, 7-0. The eighth item on the agenda was Adjournment. Newbury moved to adjourn at 7:00 p.m. with Foley seconding. The motion passed unanimously, 7-0. -•. ATTEST: COLOR Lorelei Donaldson, Town Clerk Dick Cleveland, Mayor 4