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Home My WebLink About2010-03-16 Town Council MinutesVail Town Council Meeting Minutes Tuesday, March 16, 2010 6:00 P.M. Vail Town Council Chambers Members present: Dick Cleveland, Mayor Susie Tjossem Kevin Foley Margaret Rogers Andy Daly Kerry Donovan Kim Newbury Staff Members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Michael Cacioppo thanked Council for making the decision to broadcast Work Session meetings on Channel 5. Rob Levine expressed concern over the cumbersome development review process in regard to a lodging property remodel. He then asked Council to allow the Mountain Haus permission to proceed through the development review process (to allow a ventilation pipe in the public right-of-way). Rick Sackbauer announced there were two upcoming special district elections (Eagle River Water & Sanitation District, Vail Recreation District). The second item was a discussion about the importance of the upcoming 2010 CENSUS. Geographic Information Systems specialist Sean Koenig asked Council to declare April 1, 2010, Census Day, and April, 2010, to be known as Census Month. Koenig explained the U.S. Constitution requires a national census once every ten years to count everyone residing in the United States. Census data is used to determine the proper number of congressional seats each state will have in the U.S. House of Representatives, as well as how to allocate more than $400 billion in federal and state funds to states and communities every year for neighborhood improvements, emergency preparedness and disaster recovery, public health, education, transportation, senior services, and much more. Census data is also used to help guide local decision makers analyzing growth and forecasting demands and planning for improvements in health care, education and community — based and social service programs and/or infrastructure. A Census questionnaire form will be delivered to each residence in the country in March 2010, and households are expected to complete the questionnaire in the safety of their own home and mail back their questionnaire upon completion. The Census questionnaire responses should represent the household as it exists on April 1, 2010. Meanwhile, Census takers will visit households that do not return questionnaires in April in order to take a count in person, at a significant additional federal cost. Daly asked what second homeowners were to do with their census materials. Koenig said Census materials left at unoccupied residences would be removed at the beginning of April. Michael Cacioppo urged caution answering questions that are not constitutionally mandated. Rogers move to approve the proclamation with Foley seconding. The motion passed unanimously, 7-0. The third item on the agenda was the Town Manager's Report. There was none. The fourth item on the agenda was a Design Review Board (DRB), Planning and Environmental Commission (PEC) and Art in Public Places (AIPP) Board Appointments. 1) Appoint three applicants to the DRB for a term of two years each (through March 31, 2012). 2) Appoint four applicants to the PEC for a term of two years each (through March 31, 2012). 3) Appoint two applicants to the AIPP for a term of three years each (through March 31, 2013) and one appointment to complete the vacancy left by Brittany Kennedy, whose term ends March 31, 2012. Note: Pam Hopkins was term limited and could only serve two more years (until March 31, 2012) on the AIPP, if reappointed. There were four vacancies for PEC, three vacancies for DRB and three vacancies for AIPP. The town received six,(6) applications for the DRB; six (6) applications for the PEC; and four (4) applications for the AIPP. Incumbent members of the DRB, PEC, and AIPP are noted by asterisks below. It was requested that Council interview each applicant at the work session and then appoint four applicants to the PEC; three applicants to the DRB and three applicants to the AIPP at the evening meeting. The applicants were as follows: DRB: Brian Dalrymple; Mike Dantas; Peter Dunning; Roland Kjesbo; Diana Mathias; and Ellizabeth Plante. PEC: Brian Dalrymple; Mark Gordon; William Pierce; Henry Pratt: Sarah Robinson- Palad ino; and Tyler Schneidman. AIPP: Sally Connelly; Pamela Hopkins; Jennifer Mason; and Bill Rey. 2 Newbury moved to appoint Mason, Rey and Hopkins to the AIPP with Foley seconding. The motion passed unanimously, 7-0. Newbury moved to appoint Dunning, Kjesbo and Plante to the DRB with Foley seconding. The motion passed unanimously, 7-0. Newbury moved to appoint Pierce, Pratt, Paladino and Schneidman to the PEC with Foley seconding. The motion passed unanimously, 7-0. The fifth item on the agenda was Vail 360: Designing the Next Chapter of the Vail Economy. Beth Slifer, Chair, Vail Local Marketing District Advisory Council provided an update on market conditions in the mountain resort industry coupled with the research conducted by Reach Advisors (RA) to identify a long-term strategy for a third economy for Vail. In addition, gaps in existing facilities were identified that may be keeping Vail from achieving a world -class guest experience. RA recommended: • Develop larger meeting/conference space that could be used for multiple purposes. • Enhance parking. • Increase number of athletic fields. • Redevelop/repurpose Vail Golf Course clubhouse. Donovan clarified health and wellness has gone beyond the stereotype of spas and pampering. Slifer responded, "We are talking about activities that are athletic although not necessarily competitive... Engaging in recreation yourself... It is fitness oriented ... We are seeing indications of major shifts in fitness/wellness accelerating in 2009...It is the fitness/wellness category where we see increased discretionary spending... Fitness/wellness is replacing luxury as the new marker of wealth." Daly said the group's recommendations were very politically correct. Slifer said the Conference Center funds should be used as seed money to begin to fulfill all of the recommendations. "We have a fantastic natural environment... We just need the facilities... There is no facility (in the Town of Vail) that has 1200 seats...The key is that it (proposed facility) needs to be multi -use and not static." Tjossem encouraged using the VEAC to prioritize projects and begin work immediately. "This has given us a clear vision of where we can be soon." Cleveland said he was afraid of trying to perform all the improvements simultaneously. Slifer commented, "The failed projects of the past have been to singular... If we do it piecemeal we will not be fulfilling the goal of the third leg of the economy." Zemler said, "Let's try and bundle a couple of these projects." Slifer encouraged setting criteria to eliminate "hanging to many ornaments on the Christmas tree." During a pause for public comment Gwen Scalpello said through private/public partnerships many of the goals could be met today and that current facilities are not being completely exploited. Local hotelier Rob Levine said he thought the ideas were something the lodging community could support. The sixth item on the agenda was the 2009 Year-end Investment Report. Finance Director Judy Camp reported that Section 2-2-8 of the Town Code requires an annual presentation of the town's investment report, which is also provided as a written report for each quarter. This agenda item was a presentation of the town's investment report as of December 31, 2009. Camp said the town's financial advisor, Piper Jaffray, continually searches for the best investments. "Everything we invest in meets the goals and regulation of our investment policy." Cleveland noted, "In this economy cash in the bank is a good thing." The seventh item on the agenda was a West Vail Fire Station update, including site plan, floor plans, elevations, 3-D model, and budget. Fire Chief Mark Miller and Don Watkins, Belford -Watkins Architect reported the Town Council (as owners) need to approve the project for final application to the PEC and DRB. In late October 2009, Council approved moving forward with the design and budget proposal for the West Vail Fire station. At the October meeting, staff and the design architects provided Council with an estimated budget of $5,439,318, which incorporated many of the recommendations from Council, PEC, DRB and the design committee relative to cost saving measures. The design committee made several revisions to further value engineer the project. The project has been through three conceptual PEC and DRB meetings, and has received preliminary approval to move forward incorporating recommended changes. In addition, Miller asked Council to provide input regarding the General Contractor selection process. Miller said staff hoped to bring a recommendation to Council on April 6th for approval of a general contractor and final budget. Newbury expressed concern about the amount of proposed landscaping. Donovan asked if the site could be used as a hazardous materials drop-off point. Cleveland said he was disappointed the elevations (images) were received on letter size paper as they were difficult to assess. Tjossem asked if the operations of the station could be phased in. Miller responded, "Moving everyone into at once is the ideal situation." Watkins commented, "We are going for a Leadership in Energy and Environmental Design (LEED), silver certification at this time." Rogers clarified the committee and Miller were negotiating the construction costs with general contractors. Miller commented, "It has been a very arduous process... Right now we are working on a guaranteed maximum price...We are considering local (workers) being Summit County to Glenwood Springs." The eighth item on the agenda was the Second reading of Ordinance No. 4, Series of 2010, and ordinance making supplemental appropriations to the Town 4 of Vail General Fund, Capital Projects Fund, dispatch Services Fund, and Heavy Equipment Fund of the 2010 budget for the Town of Vail, Colorado. Daly asked for a break out of new projects and old projects. Public Works Director Greg Hall clarified the 1-70 noise line item does not have project (funds are annually rolled over as a saving mechanism for a larger project). "Previous Council's used roll forwards as a savings methodology." Council directed staff to fund the waterline relocation for the Bald Mountain berm from the 1-70 Noise project in the Capital Projects Fund instead of from the Real Estate Transfer Tax (RETT) Fund as proposed. Daly asked for a site visit to proposed capital improvement sites. Newbury moved to approve the ordinance as amended to appropriate $101,500 from the Capital Projects Fund instead of the RETT Fund as discussed above, with Foley seconding. The motion passed unanimously, 7- 0. Foley congratulated town employees, Wendy Kaemmerlen and Kathleen Halloran, on the recent birth of their baby girls. The ninth item on the agenda was Adjournment. Foley moved to adjourn with Rogers seconding at approximately 9:37 p.m. The motion passed unanimously, 7-0. r �� uq l•• OP Dick Cleveland, Mayor ATTEST: CpLpf�p' Lorelei Donaldson, Town Clerk