HomeMy WebLinkAbout2010-04-06 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, April 6, 2010
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at
approximately 6:00 P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Kevin Foley
Margaret Rogers
Andy Daly
Kim Newbury
Kerry Donovan
Susie Tjoseem
Staff Members: Stan Zemler, Town Manager
Matt Mire, Town Attorney
Pam Brandmeyer, Assistant Town Manager
The first item on the agenda was Citizen Participation.
Vail Chamber & Business Association representative Richard tenBraak provided
an update on the Premier Impressions customer service program.
The second item on the agenda was a Proclamation Honoring Mery Lapin's
Support of Vail Junior Hockey.
Tjossem read a proclamation that honored Mery Lapin's contributions to Vail
Junior Hockey and to the community. During a pause for public comment, Jim
Lamont said Lapin was a true ambassador.
The third item on the agenda Doris Kirchner, President, President and CEO of
Vail Valley Medical Center (VVMC) provided a state of the hospital report to
Council.
Kirchner explained the orthopedics and sports medicine component of the
organization deliver about 60% of the hospital's revenue. The VVMC currently
has 850 employees during the winter spread throughout the valley (Avon, Beaver
Creek, Edwards). VVMC will soon be able to receive ambulances at an urgent
care center in Gypsum. In the Vail facility, semi -private rooms are being
reconfigured as private rooms.
The fourth item on the agenda was the Consent Agenda.
a. Approval of 03.02.10 & 03.16.10 Town Council Minutes.
Daly moved to approve the minutes without amendments with Foley seconding.
The motion passed unanimously, 7-0.
The fifth item on the agenda was the Town Manager's Report.
a. Revenue Update.
Town Manager Stan Zemler reported that when all sales tax returns are received
for the month of February, collections for the month are expected to be
$2,564,368, essentially on budget for the month. Year-to-date sales tax
collections are on budget and down slightly (1.7%) from last year at this time.
Inflation as measured by the consumer price index was up 2.1 % for the month of
February compared to 2009. Use tax collections as of March 31, 2010 total
$76,902 compared with just $22,889 at this time last year and $30,000 budgeted.
Included in 2010 collections are the Ramshorn and several remodel projects
including an addition to a Vail Village Inn unit and a remodel at Millrace Condos.
No comparable activity occurred in the first three months last year. The full -year
budget for 2010 is $500,000. Lift tax collections total $1,437,621, on pace with
budget and slightly ahead of last year. The annual budget totals $3,115,000.
Construction permit revenue through the first quarter totals $64,737 including
$19,623 from major redevelopment projects compared with $131,080 from major
projects at this time last year. Revenue from non -major projects is up 9% from
2009. The 2010 budget for construction permit fees is $425,000 with year-to-
date revenue tracking on budget. RETT collections through March 30, 2010 total
$1,064,828, up 23% from budget. This is also a 62% increase from this time last
year. Approximately $409,522 of the 2010 sales are from major redevelopment
projects including Arrabelle, Lions Square North, Manor Vail, Mountain View,
Forest Place and the Vail Plaza Hotel. Collections not related to major
redevelopment projects total $655,306 and are more than double the amount
collected in the first quarter of 2009.
The sixth item on the agenda was the West Vail Fire Station General Contractor
(GC) selection process.
Fire Chief Mark Miller explained that staff and the town's consultant (ARC
Integrated Program Management) prepared a summary of the General
Contractor (GC) selection process to procure a GC for the construction of the
new West Vail Fire Station No. 3. In December of 2009, ARC Integrated
Program Management, Inc. was hired to help the Town of Vail Fire Station
Committee (consisting of 10-11 individuals) publicly procure a GC to build the
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new West Vail Fire Station No. 3 project. The selection process consisted of
multiple phases, starting with soliciting qualifications from interested firms.
Seventeen candidates submitted qualifications in early January 2010 from which
the Committee chose ten to invite to the Request for Proposal (RFP) stage. Fee
and General Conditions proposals were solicited from the ten very qualified firms,
nine of which chose to respond. Based on the fee and general conditions
proposals in conjunction with the qualifications received, five firms were invited to
prepare Preliminary Guaranteed Maximum Price (GMP) proposals and attend
oral interviews to introduce the proposed team members to the Committee and
present their GMP proposals in detail. Based on the GMP proposals and
interviews, three final candidates were invited to review and provide comments
on a proposed agreement form prior to a recommendation being made. Based on
the selection process/criteria, the Committee and Consultant recommended
Council approve the hiring of Drahota Commercial, LLC to provide
preconstruction services with the option and intention of later adding construction
of the project to their agreement. The project was approved unanimously by
PEC and was scheduled to proceed to final DRB on April 7th. Recommendations
from Council at the March 16th meeting relative to landscaping reduction and
snow melt recommendations were incorporated into the project and will continue
to be further evaluated and value engineered. Cleveland clarified all respondents
were asked for identical information. Chris Evans of Evans Chaffee Construction
addressed Council regarding the recommendation to hire Drahota to build the
station. Evans said neighboring communities were requiring the use of local
contractors for public projects and asked Council to reconsider his bid. Tjossem
said she felt there was a problem with the process if there was not special
preference given to local contractors. "The process does not feel right for me ... I
would like to see the process changed." ARC representative Adam Williams
stated all final contractors intended to use 60-70% of sub contractors from the
Vail Valley. Newbury said she felt comfortable with ARC's process as she had
successfully worked with them in the past. Donovan said Drahota had the lowest
cost risk to the town. Daly moved to approve the contract with Drahota with
Foley seconding. The motion passed 6-1, with Tjossem opposed. Cleveland
said the process was fair and rigorous.
The seventh item on the agenda was an Update on the Conference Center
Funds Reallocation.
Town Manager Stan Zemler reported that in 2006, Council made a decision a
future ballot issue for reallocation of the Conference Center funds should be used
to "increase occupancy and increase overall economic activity." Since that time,
several circumstances have occurred which have impacted how a ballot question
is formulated. The town's five-year and fifteen -year capital planning documents
continue to show a lack of funds for maintaining existing facilities or adding new
projects at a level commensurate with our vision to be a premier resort
community The parks and recreation master plan has been completed, with a
significant need identified for facilities improvements including the Vail Golf
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Course clubhouse. The current Council has identified five top priorities for the
town - budget and capital management, parking and transportation, economic
development and vitality, affordable housing and environmental stewardship.
Zemler then recommended a working group comprised of not more than nine
members. Two members would come from the Town Council, two from the Vail
Economic Advisory Council and five appointed by the Town Manager. "I would
then plan to meet over the next several months for the purpose of soliciting
ideas." Daly said that any decision should drive occupancy and sales tax. "I
would suggest that you find a strong chairperson to drive this process ... To
provide some leadership on a potential economic driver for this community."
During a pause for public comment Vail Homeowner's Association representative
Jim Lamont encouraged public input and the consideration of impact to adjacent
neighborhoods. Cleveland noted, "All we are trying to do is identify more ideas."
Tjossem encouraged using research developed by economic development
specialist James Chung and the Vail Economic Advisory Council. Zemler
clarified Council desired a bricks and mortar project that fills a perceived gap in
health/wellness, cultural, education and athletic facilities available in Vail.
Donovan and Tjossem agreed to serve on the committee.
The eighth item on the agenda was an appeal pursuant to Section 12-3-3,
Appeals, Vail Town Code, of the PEC's determination that Section 14-5-2-K,
Valet Parking, Vail Town code, does not require that at least 50% of the required
parking spaces provided on site must operate as self -parking.
Pursuant to Section 12-3-3, Appeals, Vail Town Code, the Town Council may
grant a continuance of an appeal of a PEC decision to allow the parties additional
time to obtain information for a period not to exceed 30 calendar days. Staff
recommended Council grant a continuance of this item to its April 20, 2010 public
hearing. Rogers moved to table/continue the item until April 20, 2010 with Foley
seconding. The motion passed unanimously, 7-0.
The ninth item on the agenda was Town of Vail Work Plan Approval & Public
Comment.
Council agreed the Work Plan was adequate and suggested minor modifications
be made to the environmental component. During a pause for public comment
Vail Homeowner's Association representative Jim Lamont raised concern about
the degradation of old growth forest associated with new construction. "Some
people are seeing environmental devastation in their neighborhoods." Newbury
expressed concern that the environmental component only mentioned recycling.
The tenth item on the agenda was the Second Reading of Ordinance No.3,
Series of 2010, and ordinance amending Section 14-10-5, Building Materials and
Design, Vail Town Code, pursuant to 14-1-3, Administration of standards, to
allow for changes to the solar panel regulations.
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On January 25, 2010, the PEC forwarded a recommendation of approval, with
modifications, for changes to both the LionsHead Redevelopment Master Plan
and the Development Standards of the Vail Town Code. On February 16, 2010,
Council approved Ordinance No. 3, Series of 2010, upon first reading by a vote
of 4-3-0 (Daly, Donovan and Foley opposed). Council requested staff return with
additional information, including renderings and pictures of existing and potential
solar panel installations. Staff requested a tabling of this item in order to provide
additional information. Daly moved to table/continue the item until May 4, with
Rogers seconding. The motion passed unanimously, 7-0.
The eleventh item on the agenda was Resolution No. 5, Series of 2010, a
resolution amending Section 8.4.2.7 Roofs, LionsHead Redevelopment of the
Master Plan, LionsHead Redevelopment Master Plan, in order to amend the
guidelines on solar panels in LionsHead.
Daly moved to table the item until May 4 with Rogers seconding. The motion
passed unanimously, 7-0. For details, contact Warren Campbell at 479-2148.
The twelfth item on the agenda was Resolution No.9, Series of 2010, a
Resolution approving an Intergovernmental Agreement between the Town of
Vail and Eagle River water & Sanitation District.
Cleveland asked if more water would appreciably shorten the life of the lift
station. Town Engineer Tom Kassmel responded that the lift station would be
minimally impacted. Rogers moved to adopt the resolution with Daly seconding.
The motion passed unanimously, 7-0.
The thirteenth item on the agenda was ERWSD Easement Agreements for
Water Line.
Town Engineer Tom Kassmel explained the agreements acted as an expansion
of easements granted in Resolution No. 9, Series of 2010. Daly moved to
authorize the Town Manager to grant the easements as proposed in a form
approved by the Town Attorney. The motion passed unanimously, 7-0. For
details, contact Tom Kassmel at 479-2235.
The fourteenth item on the agenda was adjournment.
Newbury moved to adjourn with Foley seconding at approximately 8:28 p.m. The
motion passed unanimously, 7-0.
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Dick Cleveland, Mayor
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Lorelei Donaldson, Town Clerk