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HomeMy WebLinkAbout2011-05-17 Town Council MinutesVail Town Council Meeting Minutes Tuesday, May 17, 2011 4:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 4:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kim Newbury Margaret Rogers Susie Tjossem Members absent: Kevin Foley Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney The first item on the agenda was the Consent Agenda: 1) Approval of the April 4, 2011; and April 19, 2011, meeting minutes; and 2) Approval of the Community Gardens Agreement Daly made a motion to approve the consent agenda and the motion was seconded by Tjossem. A vote was taken and the motion passed 5-0. Rogers was not present at this time. The seconded item on the agenda was the Town Manager Report. Nina Timm, Housing Coordinator, informed the Council the Arosa Duplex, Units A & B were awarded the LEED's Certification. Dave Mentz, one of the owners, said the process went smoothly and commended all parties in getting this done. He thanked the Council for the opportunity to own their own home in Vail. David Viele, with Viele Construction, said thanks to all involved for having this project be the first LEED's certified building in Vail. The third item on the agenda were the appointments of the applicants for the Local Licensing Authority (LLA) and Vail Local Housing Authority (VLHA) vacancy appointments. Dick Cleveland stated the applicants were interviewed at the work session. The Council voted for three applicants to fill three vacancies for two year terms each on the LLA and two applicants for two vacancies on the VLHA; one for a five-year term to May 31, 2016, and one to fill a vacancy which term ends May 31, 2014. Town Council Meeting Minutes for May 17, 2011 Page 1 Newbury made a motion to appoint Jill Alfond, Ted Steers and Jamie Garrett to the LLA for two year terms each, ending May 31, 2013; and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 5-0. Newbury stated the vacancy to appoint an applicant to replace Mark Ristow's vacancy was a five-year term and Ethan Moore's position was for a three-year term to fill this vacancy as he no longer met the qualifications to serve on the board. Newbury thanked both Ristow and Moore for their years of service to the town. Newbury made a motion to appoint Mary McDougall to a five-year term to the VLHA, which term ends May 31, 2016; and John Rediker to the VLHA to fill a vacancy which term ends May 31, 2014, and the motion was seconded by Daly. A vote was taken and the motion passed unanimously, 5-0. Rogers joined the meeting at 4:28 p.m. The fourth item on the agenda was first reading of Ordinance No. 13, Series of 2011, An Ordinance Defining Electronic Personal Assistive Mobility Device ("EPAMD"); Establishing Regulations Regarding he Operation of Such Devices in the Town of Vail; and Setting Forth Details in Regard Thereto. Matt Mire, Town Attorney, stated Electronic Personal Assistive Mobility Devices ("EPAMD") have been operating in the town on a trial basis since June of 2009, and the Council now wished to permit the operation of EPAMD'S on a permanent basis. Pursuant to Colorado law this ordinance is required to permit the operation of EPAMD's over and upon the Town's recreation paths. Daly made a motion to approve on first reading, with the amendment of elimination of Section Nine, and the correction of a typographical error on the second reading of the ordinance, and Donovan seconded the motion. A vote was taken and the motion passed unanimously, 6-0. The fifth item on the agenda was second reading of Ordinance No. 12, Series of 2011, an Ordinance Extending Amendments to Chapter 11-7, Other Signs, Sign Regulations, Vail Town Code, to Establish Regulations for Informational and Directional Signs for Public Parking on Private Property and Allowing the Administrator to Approve Said Signs Subject, to September 6, 2011, and Setting Forth Details in Regard Thereto. George Ruther, Community Development Director, stated Ordinance No. 12, Series of 2011, is intended to extend the effective date of Ordinance No. 2, Series of 2011, from May 3, 2011 until September 6, 2011. No other change to the regulations is proposed. Extending the effective date for an additional 125 days allows the town to explore opportunities for incorporating the parking sign regulations into a larger signage and wayfinding initiative currently underway. Daly made a motion to extend Ordinance No. 12, to November 21, 2011, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 6-0. Town Council Meeting Minutes for May 17, 2011 Page 2 The sixth item on the agenda was Resolution No. 9, Series of 2011, A Resolution Approving an Intergovernmental Agreement (IGA) between the Town of Vail and the Roaring Fork Transportation Authority; and Setting Forth Details in Regard Thereto. Todd Scholl, Public Works Fleet Manager, stated per the vehicle plan, buses are to be replaced every twelve years. The town purchased six buses last year. In 2009, the Roaring Fork Transit Authority (the "RFTA') had a bid and award to purchase two hybrid buses. The Town of Vail (the "Town") had a budget for the purchase of two buses in 2011. The town would like to enter into an agreement with RFTA to utilize RFTA's bid and award to purchase the town's two buses at the same or similar terms. The agreement would not require the town to purchase any bus equipment. He requested the Council approve the IGA, and authorize the Town Manager to sign an IGA with the Roaring Fork Transportation Authority in a form approved by the Town Attorney. Rogers asked if staff has looked into natural gas buses. Scholl said yes, however, there are issues with high altitude natural gas, as well as other issues. Pumps, compressors and the bus facilities changes to incorporate natural gas would require a lot of additional funding. Scholl stated the town began purchasing hybrid buses in 2006. Daly said there was an article in the Wall Street Journal that stated natural gas is running at this altitude. Scholl said the RTD bus system in Denver is having issues at their altitude, which is 5,180 feet above sea level. The town is at a much higher altitude at 8,150 feet. Daly said this topic deserves more research and information. Scholl said the turbo charges are an issue as well. Cleveland stated the town staff has already researched this in depth in the past and there are substantial costs to initially get in the infrastructure costs of beginning to use natural gas. Newbury made a motion to approve Resolution No. 9, to approve the IGA, and authorize the Town Manager to sign the IGA with the Roaring Fork Transportation Authority in a form approved by the town attorney and the motion was seconded by Tjossem. A vote was taken and the motion passed, 4-2. Daly and Rogers opposed. The seventh item on the agenda was a discussion to purchase two hybrid electric buses from Gillig Corporation. Todd Scholl, Public Works Fleet Manager, said the Town Council is being asked to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney. He said the Town has $1,203,400 budgeted in the 2011 capital budget to replace two 1999 Neoplan low floor buses for the in -town shuttle with two hybrid low floor buses. Replacing these two older buses with hybrids will give us a total of ten hybrid buses for the in -town shuttle. The next hybrid bus purchase would not be until we replace the original hybrid in 2018. With the Council approval of Resolution No. 9, the town would need to enter into an agreement with Gillig Corporation for the purchase of the two low floor hybrid buses that the intergovernmental agreement authorizes. Newbury made a motion to authorize the Town Manager to enter into an agreement in a form approved by the Town Attorney for the purchase of two hybrid electric buses from Gillig Corporation for a total of $1,203,400; and the motion was seconded by Donovan. A vote was taken and the motion passed, 4-2. Daly and Rogers opposed. Town Council Meeting Minutes for May 17, 2011 Page 3 The eighth item on the agenda was a request to release the Type II Employee Housing Unit (EHU) Restrictive Covenant between Arthur and Judith Axelrod and the Town of Vail for their property at 1977 Circle Drive, Lot 25, a Re -Subdivision of Buffehr Creek. Cleveland stated for the record, he is recusing himself on this item as his wife represents the applicant. Cleveland left the room during the discussion of this item. George Ruther, Community Development Director, stated the Council is being asked to release the deed restriction. In the memorandum, a Type II EHU is being asked to be released. Ruther reviewed the details of the memorandum regarding this EHU request. There was an error by staff in changing the deed restriction from Type I to Type 11. The said there was some responsibility by the owner as well. The applicant went from a nonconforming to a conforming lot during the process. He went through the options the Council could consider for releasing the Type II EHU. Ruther said while researching this file, there is one other property in the town that had this issue and has similar circumstances. Ruther said the original intent was to have two free units on the property. Kathy Langenwalter, Peel/Langenwalter Architects, representing Arthur and Judith Axelrod, requested a release from their EHU agreement with the Town of Vail. She said the applicant wants to expand the secondary unit. She reviewed the August 1999 memorandum. She said to have two units, they need to have an EHU. She said when the applicant went through the process, at the same time, the Planning and Environmental Commission (PEC) was looking at changing the square footage on April 25, 2000. She said the final Design Review Board (DRB) application was submitted on April 27, 2000, and approved on May 3, 2000, with the condition being a Type 1 EHU. She said the condition of approval was inappropriately placed and it should be lifted. Langenwalter said she was unaware of the other process at the time. Gibson discovered the timeline error and that the EHU was not required at the time of DRB approval. He said the Gross Residential Floor Area (GRFA) question came up and the existing GRFA is 100 square feet less than the single family would have been. He said this was just bad timing. Langenwalter said it was a glitch in timing of the application and a mistake was made. Daly asked Ruther if the DRB would have known about this issue. Ruther said no, the staff should have caught this. He said a year prior to the final review, they went to consent approval and then came back a year later. The DRB never re -reviewed the application because there were no changes. Daly said the EHU should stay in place, and Donovan agreed with Daly. Langenwalter said the conceptual review happened and the reality of a Type I EHU is assigned when the property doesn't meet the lot size. Langenwalter said if they have to have an EHU, it should be an EHU Type I and not Type II. Newbury clarified the applicant was sent the wrong EHU documentation. Ruther said that was correct. Tjossem said the town needs to take responsibility for our errors. Donovan said she doesn't want to strip away the EHU. Langenwalter requested the applicant have the same rights as others did at the time of the application, which was to have a secondary unit. Rogers made a motion to release the Type II EHU with authorization from the town manager, and the motion was seconded by Tjossem. A vote was taken and the motion passed, 3-2, with Daly and Donovan opposed. Town Council Meeting Minutes for May 17, 2011 Page 4 Newbury said she hates to lose an EHU but the applicant has a right to the release of this unit The ninth item on the agenda was a dinner break at 5:15 p.m. Daly made a motion to adjourn for a dinner recess and the motion was seconded by Donovan. A vote was taken and passed unanimously, 6-0. The meeting reconvened at 6:00 P.M. The tenth item on the agenda was Citizen Participation. Dwight Henninger, Vail Police Chief, stated there is a county wide tabletop exercise on Thursday at Donovan Pavilion to go through a flood exercise and how the community will respond county wide. Tjossem asked about a wildfire evacuation plan. Henninger said it was on our website. If folks don't have a way to drive out, they can meet at the transportation center to take a bus out. Cleveland thanked and acknowledged Tjossem for the flowers she provided at the meeting this evening. The eleventh item on the agenda was a public hearing on the proposed summer parking management plan. Cleveland stated the Colorado Department of Transportation (CDOT) has instituted a new program for the summer. There will no longer be any free parking on the Frontage Roads as costs and liability have begun to prohibit this practice. Greg Hall, Public Works Director, discussed a proposed summer parking management plan based similar to the town's winter parking plan where both parking structures fill prior to allowing overflow parking to occur on the South Frontage Road. In the summer, based on how it was managed, Ford Park would fill, then the overflow would move to the Village Transportation Center (VTC), then on to the Lionshead Transportation Center (LTC). Council directed staff to provide a plan on how the summer parking could be similar to winter parking. The biggest concern was how to get transportation for guests from the LTC and VTC to Ford Park. Hall said that the Frontage Road was used 34 days last summer and seven days in the winter. During the majority of the 34 days, there was available excess parking in the LTC. All the Sunday Farmer's Market dates and during the Saturday of the Teva Mountain Games, the Frontage Road has filled. In 2011, there are currently 41 paid parking days with four additional potential paid parking days at Ford Park. The staff has calculated there are potentially 67 days when the VTC can fill. Hall stated that CDOT allows for parking on the Frontage Road if there is an emergency. He asked when excess parking in the Lionshead parking structure is available, is parking on the Frontage Road considered an emergency. He stated that if Council moves forward with a managed summer parking plan, the plan should be implemented by the first weekend in June for the Teva Mountain Games. He discussed some of the time frames for different special events and how the town shuttles could run longer and more frequently. The in -town shuttle Town Council Meeting Minutes for May 17, 2011 Page 5 would be used for most events. They would have strong express shuttles with either a five minute or eight minute frequency and the town would run more buses at the end of the special events. In the past, the maximum overflow of cars parking on the Frontage Road was approximately 200 cars. He believes the town's bus service can accommodate this. He said with the town's parking structures, Ski Club Vail parking, Manor Vail parking, Solaris parking and the Passport Club garages (most of the private garages and parking are paid parking), the town could keep most of the overflow parking off the Frontage Road. Hall stated the town may be running empty buses, but there would not be overflow parking onto the Frontage Road. He said staff could budget for the days they need additional buses, have additional signage for the parking garages, start placing the signs up the day before an event begins and during the event. He said the cost for signage would be between $5,000 and $10,000. In addition, the parking garages would have to be monitored and have hosts to direct guests to the express buses. The staff also would need approximately $52,000 for 8 minute bus service and $78,000 for 5 minute bus service. He said funding would also be needed for two security people to keep people off the Frontage Road, as well as funding for a communication plan, radio and website ads, brochures, working with event promoters and providers, etc. He said the cost would be around $160,000 plus to implement. Hall stated the town staff is committed to making the summer managed parking plan happen. Tjossem asked if express service would go from the LTC directly to Ford Park. Hall said it would begin at the LTC, stop at the VTC and then go directly to Ford Park; for a total of three (3) stops. In addition, the in -town bus provides service to Ford Park and the Ford Amphitheater via Vail Valley Drive. The express bus would be on the Frontage Road. Rogers' main concern is the buses leaving after an event and heading west bound and then having to enter into the VTC turning left. Hall said staff would have to cone off certain areas and operate a dedicated bus area and guest drop off. The town will have to make adjustments and improvements as the process unfolds. Tjossem asked about tennis player access to the Ford Park parking if it's a paid parking date. Hall said everyone would pay on those dates, as they have in years past. Tjossem asked if there will be an education timeframe to educate the guests. Zemler said staff is still discussing this issue. Staff is concerned about first interactions with the Vail Police and Code Enforcement Officers. The feedback he is getting is that if the town is implementing this program, just go ahead and do it, as the Frontage Road is not a legal parking area already and folks aren't supposed to park there. Cleveland asked if there will be staff or volunteers out at the Frontage Road near Ford Park to tell people not to park on the Frontage Road. Zemler stated there aren't enough people to inform everyone and staff can't intercept every person. Hall said they could use private security with a vehicle, which would be an additional cost. Tjossem stated the town needs to go over and above to make sure everyone does the best they can as she wants to make sure the town is educating the guests and not making it a bad experience for everyone. Hall said there may be people that will still park on the Frontage Road. Tjossem suggested valet parking. Hall said there weren't enough people to valet as people came to the park at the same time. He said that the current cost of a parking ticket $26 per ticket. Town Council Meeting Minutes for May 17, 2011 Page 6 Ceil Folz, President of the Vail Valley Foundation (VVF) and Jen Mason, Manager of the Ford Amphitheater, were asked what the impact would be on their events and how they feel about a new structure. Folz stated on a survey they have done the number one issue is parking. She said what is currently happening is a problem, but a longer term solution is what staff and Council are proposing now. She said the Teva Mountain Games would be a good time to try this new system. She thinks this new plan could be a good thing. Folz stated the Ford Amphitheater events are more time sensitive. Bravo and the Vail Intemational Dance Festival start on time. She said if a Bravo concert starts at 6 p.m., a lot of folks come at 5:45 p.m. She said if the new system is in place, but is not communicated well, there will be a lot of angry people. She suggested a larger pedestrian/cart path. They could add more carts and more bike racks at the park so people can bike there. She said Hot Summer Nights could be a test time. She said if the town pulls the trigger on this program, do it hard, do it fast. She said to work the kinks out and do this before Bravo and the Vail International Dance Festival begin. Jen Mason said the number one complaint was accessibility to the amphitheater and this could exacerbate the issue. She said it needs to be made more friendly and welcoming to guests. She said the amphitheater doesn't have enough golf carts to move all the people. She said the VVF is supportive but they want solutions that work so guests keep coming back. Bravo! performing members are union and they have specific rules and times which are required as to when they can perform and start their programs. Tjossem said this goes back to the town testing and proving we can do this management plan. Newbury said the guests are saying it's already a nightmare, and they don't have an express bus to the park. She said don't assume the town will do a terrible job but that the town will improve the guest experience. Parking in the VTC is easy. When guests know they need to get to the LTC and where to catch the buses, this will make the process easier. She said the buses need to practice moving 400 people to Ford Park. Jeanne Reid -White with Bravo!, thanked the Council for paying attention to this issue. She has lived and worked in Vail for 30 years. This will be Bravo's 24th Season and it opens with Ann McDermott on June 26, 2011, and is free to the community. She said this concert will be a good test for this program. She said summer is a completely different animal from winter. It is very clear there are many different user groups. She asked to keep in mind that Bravo! only has 18 nights and the concerts begin right at 6 p.m. She said most of the overflow days are due to free events that don't have structured parking such as the Farmer's Market. She stated their organization has already mailed Bravo! tickets to over 1,000 people so far with the emphasis of free parking at the VTC. They will include information on their website and research the parking on the town's website. Staffing to greet guests and make sure the variable message signs (VMS) are working is crucial. Educating the guests to park at the VTC and LTC and then Ford Park is critical as well. Newbury said the town can educate guests to use the express buses. Daly said a majority of Bravo! patrons are less mobile and the need for paid, close -in parking becomes critical. Reid - White said ADA parking spaces are in more demand. The town's ADA parking meets and exceeds the federal requirements. She said Bravo patron parking has been a very valuable fundraising tool. Valet parking is a possibility, if they can do 100 cars in 15 minutes. Cleveland asked if Bravo! had looked at using Manor Vail paid parking. Reid -White said the complaints are about crossing the wooden bridge into the lower bench of Ford Park. Their guests feel it is Town Council Meeting Minutes for May 17, 2011 Pag e 7 a little bit farther than from the upper bench of Ford Park. The path/road going down into the lower bench has traffic on the path and access to the upper bench is important to them. She said there are three six -passenger carts in operation at the Ford Amphitheater. Jim Lamont, with the Vail Homeowners Association (VHA), said this is a complicated subject. He said the VHA does not favor Frontage Road parking as parking on the street has never been a permanent solution for this community. Secondly, this Council has spent hours more than other Councils researching and analyzing the parking issues. Seeing the Council winnow down to a series of approaches was very pragmatic and realistic to attain solutions. His said this solution has long term merit. He said an investment in the infrastructure, expansion of the number of carts, places to turn around for buses, and groups of people standing around need to be addressed. Council needs to keep the community's feet to fire to have appropriate issues addressed but they also need to give some time and latitude to give people time to change. Daly suggested tabling this item to the next meeting and direct staff to meet and work through details with additional community input. He said guest drop off and pickup at Ford Park needs to be available. At the same time, the town needs to accommodate existing parking and have bus movement through there with ease. He stated five minute intervals is a good place to start and to look at the level of guest service staffing and bus crossover going westbound. Newbury said she was not in favor of tabling this item. Tjossem said tabling this item will put it further behind schedule and the town would lose testing this plan out at the Teva Mountain Games. During the testing phase, keep announcing at the concerts to make sure the audience understands the parking plan. Rogers stated that the Teva Mountain Games are not being held in Ford Park and is not a good test date. She said focusing on improving the guest experience is a key element. She said if this is going to make it more difficult for guests and diminish the value of Bravo!, she is not in favor of doing it. She said guests really need safe, secure bicycle parking as part of the plan. Daly suggested Council make the decision to park on the Frontage Road if there are 400 people waiting for a bus. He said the town needs to be able to take corrective action immediately as a back up plan. Newbury stated the town needs to have someone at the entry of the parking structures to tell people where the bus stop is and a community host to tell people the time of when the bus is coming. Cleveland is optimistic that people will adapt. Council was in favor of servicing the summer guests by using the five-minute interval bus service. The twelfth item on the agenda was Resolution No. 10, Series of 2011, A Resolution Authorizing the Town Manager to sign a contractual agreement for pre -development services with Triumph Development LLC, to formulate potential cost and financial alternatives and create a conceptual development program for the redevelopment of the Town of Vail municipal office site, located at 75 South Frontage Road, in cooperation with the Vail Valley Medical Center, The Steadman-Philippon Research Institute and the Steadman Clinic; and setting forth details in regard thereto. Zemler stated the town has been in discussions with the Steadman- Phil ippon group for several months. George Ruther, Community Development Director, stated the Council has before them Resolution No. 10, Series of 2011, a Resolution Authorizing the Town Manager to sign a contractual agreement for pre -development services with Triumph Development LLC, to formulate potential cost and financial alternatives and create a conceptual development Town Council Meeting Minutes for May 17, 2011 Page 8 program for the redevelopment of the Town of Vail municipal office site. The town's obligation is one third of the expenses or approximately $33,000. $15,000 has been spent to date on a massing model and other site feasibilities. The next step is how to work on the program and go forward with a deal. On May 3, 2011, representatives from the Vail Valley Medical Center, the Steadman Hawkins Clinic and the Steadman-Philippon Research Institute made a presentation to the Vail Town Council on plans to build a new world class medical facility in Vail. In doing so, the group seeks to form a public/private partnership with the Town of Vail to explore opportunities for constructing a new medical facility and municipal office complex on town owned land. The first step in exploring this opportunity is to enter into a contract for pre -development services to determine the feasibility of developing this partnership. There was no public comment. Daly supports a three-way sharing of costs. Rogers is also in support. Cleveland said there isn't any intent to have any funds from the conference center funds as a part of this proposal. Mark Prisant, Chief Financial Officer of the Steadman institute, thought if a conference center is built it would be great to consider the facility for hosting medical conferences. Newbury made a motion to enter into a contract for pre -development services to determine the feasibility of developing the partnership, the motion was seconded by Rogers. A vote was taken and the motion passed, 6-0, The thirteenth item on the agenda was a discussion to award the streetscape design contract for East Lionshead Plaza and Concert Hall Plaza projects. Todd Oppenheimer, Vail's Landscape Architect, stated a Request for Proposal for streetscape design services for the East Lionshead and Concert Hall Plaza was released on February 24, 2011. Thirteen firms responded with proposals. The proposal submitted by Mary Hart Design, LLC, in the amount of $174,730, was determined to be the most favorable to the town. They were selected due to their involvement with the Welcome Center project. And it was important to have continuity, as well, as this firm was one of the lowest because they don't have to go back and reinvent the wheel on the project. The cost was also less than the original cost estimate. Mary Hart, with Mary Hart Design, LLC said thank you for awarding the contract to her firm and stated she has worked with the Welcome Center team and will have some of the same team members working on this project. Cleveland asked about the scope of work. Oppenheimer said they will be executing the final design concept to balance the hard scape and soft scape areas, including sprucing up the Concert Hall Plaza area and work that was built by 4240. The goal is so people don't go down the bus lane and to bring the pedestrian part of Lionshead to the east of Lionshead Circle. Daly asked if there was a mathematical error as the cost doesn't add up. Oppenheimer stated there is a column missing on the documentation and there is an irrigation consultant cost that is missing. He said the correct cost is $174,730. Town Council Meeting Minutes for May 17, 2011 Page 9 Daly made a motion to approve the design contract for streetscape design services for the East Lionshead and Concert Hall Plaza project to Mary Hart Design, LLC in the amount of $174,730, and approve the IGA, and authorize the Town Manager to sign and enter into an IGA with Mary Hart Design, LLC in a form approved by the Town Attorney, and the motion was seconded by Rogers. A vote was taken and the motion passed, 6-0. The fourteenth item on the agenda was a request to proceed through the development review process with a proposal to re -construct and maintain existing private improvements (stairs and deck) on the Town of Vail owned Gore Creek stream tract, Tract A, Vail Village Filing 5, generally located adjacent to the Vail Trails East Condominiums at 433 Gore Creek Drive, and setting forth details in regard thereto. George Ruther, Community Development Director, said the Town of Vail development review process requires all applications to have the authorization of the property owner. Since the subject private improvements are located on Town of Vail owned property, the applicant must obtain the Council's, as the town's representative, authorization before proceeding with applications to re -construct and maintain the existing stairs and portions of the deck. He said the applicant's representative, Steve Riden, Architect, had been called out of town and requests that the Vail Town Council grant a continuance of this request to the June 7, 2011, public hearing. Rogers made a motion to continue this item to the June 7, 2011, public hearing, and the motion was seconded by Donovan. A vote was taken and the motion passed, 6-0. The fifteenth item on the agenda was a continuance of the Ever Vail project discussion. This session will focus on addressing the public parking needs of the West Lionshead area and the 400 public parking space recommendation identified in the Master Plan. Town Staff has identified five policy questions that must be answered by the Vail Town Council in order to continue forward with the review of Resolution No. 6, Series of 2011. George Ruther stated the last meeting focused on the parking plan for Ever Vail. The discussion was specifically regarding Chapter 4 of the Master Plan for the entire Lionshead study area and parking policies in the Master Plan. Ruther reminded the Council that each application will be reviewed in a logical progression and a final vote on all five applications will be considered at the end all the presentations. There are five policy questions that the town staff wanted discussed. There was a PowerPoint presentation and discussion on parking spaces needed at Ever Vail and Lionshead. The memorandum stated that a total of 1,000 parking spaces will be needed; 700 are needed West of Vail Road and 300 spaces are needed East of Vail Road. Dominic Mauriello, with Mauriello Planning Consultants, and the applicant's representative, stated the greatest number of skiers access Vail mountain east of Vail Road. He asked for policy direction on the 700 spaces west of Vail Road and if that was the appropriate number. Ruther stated yes, 700 is the appropriate number needed and of the 700 spaces, 400 spaces are proposed in Ever Vail. Based on staffs review of the Lionshead Master Plan, there may be more appropriate places to site 400 parking spaces in Lionshead. There are many opportunities to be explored over the coming months. Town Council Meeting Minutes for May 17, 2011 Page 10 Mauriello said the applicant has submitted a conditional use permit for Planning and Environmental Commission (PEC) review and asked the Council to let PEC determine the appropriate number of parking spaces for a gondola. Further discussion ensued. Rogers wanted to make sure there is a clarifying statement that bullet point #4 is in addition to the 400 spaces required. Daly said based on the transportation master plan from five to seven years ago, they are now looking at needs for the next three to five years. Ruther said yes the clock is ticking. Cleveland said the 400 parking spaces meet the demand currently and he is supportive at looking at possibilities of relocating the parking requirements to other areas. He said it was the applicant's responsibility to abide by the town code and allow the PEC to determine the parking requirements. He said everybody needs to play by the same rules and the current system works well. Jim Lamont, Vail Homeowners Association (VHA), said he finds it a bit odd how Council is approaching this topic. He said another school of thought is it appears that when there is a portal, the forest service made the call. Now the town and VRI are in the determination business. Now he sees the town saying to VRI via the master plan, we don't want that many people parking there. Move some of those spaces to other places. He asked where the money comes from to build on the Lionshead Parking structure or the Vail Village structure if we don't want them to build at Ever Vail. If VRI wants to pay for more parking, they can. The town should tell them where that could be. He said it was unfair to agree to a certain number of parking spaces now and then the town changes the amount of parking needed later. He said the town needs to define the number of spaces needed now and ask Ever Vail to add more transportation between all the villages of Vail. He said there needs to be a compromise in this area. WE need to find different ways to fund what the town needs. Alex Iskendarian, representative of VRI, said a lot of communication has been done over the last week. He said parking is a big issue and from his perspective, the master plan says 400 parking spaces are needed to be built at Ever Vail and those 400 spaces accommodate the deficit. He said the transportation plan says something similar. He said the applicant has worked over the years to bring the Ever Vail project to the Council that complies with the master plan. These are decisions made with lots of discussion to create a plan that complies with the master plan. He is concerned that now the applicant is hearing a different number of spaces that may be required that is not part of the master plan. The applicant needs to get direction from what the town wants through the planning process and documents and currently it states Ever Vail needs 400 parking spaces. He said the town and Ever Vail need to be partners in this and work collaboratively. If these discussions and the master plan say 400 parking spaces are required, then that is what it is. He doesn't want to hear there are 400 spaces plus whatever the Council says in the future. He said there is a fundamental fairness issue. How can the applicant move some or all of the parking spaces without knowing where to move it. Tjossem said there is a process and the PEC will be presented with a plan. She said it's the PEC's job to review the plans presented and determine if 400 parking spaces are correct. Newbury said all conditional use permits have to go through PEC. It is the applicant's job to discuss the master plan at PEC and discuss the 400 spaces with PEC. She said parking has always has been part of the Conditional Use process with PEC. Town Council Meeting Minutes for May 17, 2011 Page 11 Tjossem said Council can't give the applicant guarantees until they go through the process. Rogers said the master plan has some inconsistencies. She said there are two different parts of the master plan that affect this project. She supports the recommendations from staff. She stated every applicant has to abide by the same process and rules. She is in favor of directing staff in pursuing the four bullet points as recommended and clarified that bullet points number 2 and 4 are not in conflict. Let the PEC determine if more parking spaces are required above the 400 spaces. Iskendarian said he wants to get to the long term discussion and he doesn't know how they can get there. He asked if they can go to the PEC with a Conditional Use permit now. Rogers said unfortunately it doesn't work that way as there is no way to determine the answer for this as there is no zoning for the project now. Ruther said they haven't gone through all the recommendations of the entire application. He stated the changes in Chapter Four are minor and are for clarification. He said each time they will present the Council with more information and make some significant changes. Other items will be only for clarification. Daly said there is a way to address this issue. He said it would be for VRI and the town to sit down and change the transportation plan specifically that changes the long term strategic plan and new base access lift. The process could address long term issues and near term satisfaction for VRI with immediate parking needs. Ruther said that could be done. Iskendarian said his goal was to have certainty on the number of parking spaces that will be required, here and now, and what Daly proposes doesn't allow for certainty either way. Zemler asked Council if they want staff to research other ways to address this issue. Mauriello said the policy the PEC has recommended is 400 spaces. He doesn't see why as an applicant, he can't ask for a recommendation. Cleveland asked for a show of hands from the Council on who supports the four recommendations by staff. All six members approved staff recommendations and to pursue the four bullet points as recommended. Mauriello said they know what type of lift would be at Ever Vail and one of the documents the PEC reviews is the master plan. Donovan made a suggestion to leave the expertise on the lift to the experts. Zemler said staff is comfortable with that suggestion. Donovan made a motion to continue all the public hearings on the request for the Major Amendment, Ordinance Nos. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011, to the June 7, 2011, public hearing; and the motion was seconded by Daly. A vote was taken and the motion passed, 6-0. The sixteenth item on the agenda was adjournment. Newbury made a motion to adjourn the meeting; and the motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 6-0. The meeting adjourned at 8:30 p.m. Respectfully submitted, Town Council Meeting Minutes_... .. 1 for May 17, 2011 Page 2 OF SEAL • Dick Clevela yor Attest: :,,fe or naldson, Town Clerk Town Council Meetin g Minutes for May 17, 2011 Page 13