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HomeMy WebLinkAbout2011-06-21 Town Council MinutesVail Town Council Meeting Minutes Tuesday, June 21, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Dick Cleveland. Members present: Dick Cleveland, Mayor Andy Daly Kerry Donovan Kim Newbury Margaret Rogers Susie Tjossem Kevin Foley Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Matt, owner of Fuzzy Wigs Candy Store, said retail sales in Vail could be better in June. He would like to see more special events in May and June. He said Steamboat Springs and Aspen generate over $30 million in taxable sales in June and Vail does around $21 million. He would like to see more sports events and other community involvement events to get guests and community members to stay in town. Council invited him to participate in the Commission on Special Events. The second item on the agenda was the Consent Agenda. The consent agenda included approval of the May 3rd and May 17th meeting minutes. Foley asked that the minutes be approved separately as he was not in attendance at the May 17 meeting. Newbury made a motion to approve the May 3rd meeting minutes; and the motion was seconded by Rogers. A vote was taken and the motion passed unanimously, 7-0. Newbury made a motion to approve the May 17"' meeting minutes; and the motion was seconded by Rogers. Daly stated he wanted the minutes to reflect that the Council approved summer express bus service for events in five-minute intervals. A vote was taken and passed 6-0-1, with the correction. Foley abstained because he was not at the May 17, meeting. The third item on the agenda was the Town Manager Report. Vail Town Council Meeting Minutes of June 21, 2011 Page 1 Greg Hall gave a report on the bus service during events. He said there was one complaint that there weren't available spaces at the parking structure but the guest didn't go down far enough into the parking structure. He said bike racks will be added near the Ford Park amphitheater next week. There was one day during the Teva Mountain Games where both structures filled and then parking spilled onto the Frontage Road. He stated staff has weekly meetings and they are coordinating the parking and event schedule and it's working well. The town is coordinating with Vail Resorts (VRI) to have the status of parking at Ford Park and the parking structures on their website by July 4ei. Donovan said the website explaining the summer parking changes was up quickly, the hosts were in place and said staff has done a fantastic job making the parking changes work. Hall said Suzanne Silverthorne did an incredible job handling the communications, website information and all the other media communications to make the transition and changes happen as easily as possible. Silverthorne said there is information on our website regarding the Fourth of July curfew regulations. She said Council needs to decide if they want to remove the curfew and/or do away with the special event district as well. Cleveland said the reason this item was called up was to remove the necessity of having checkpoints in Vail Village but if police presence is going to be there anyway, he said the Council should not do anything different. The Council did not want to have checkpoints or a curfew. Stan Zemler said there are about 700 people in town for the Colorado Municipal League (CML) conference this week. The fourth item on the agenda was the presentation of the award of a contract for replacement of the Aspen Court Recreation Path Bridge. Todd Oppenheimer, Town Landscape Architect, stated staff is requesting the Council to direct the town manager to enter into a contract for the replacement of the Aspen Court Recreation Path Bridge to Ted Seipel Construction, Inc., in the amount of $333,374.00. He said the Aspen Court Recreation Path Bridge was damaged by the record high water levels during the 2010 spring run off. The engineering firm of Martin and Martin was hired to design a new bridge. The plans and specifications for the new bridge were made available to bidders in May 2011, and the bids were opened on June 9, 2011. Four bidders responded and staff is recommending Ted Seipel Construction, Inc., as they were the low bidder and he has presented the necessary qualifications to complete the project. Daly asked what the time constraints are on this project and if this project could have begun in April. Oppenheimer said this couldn't be done in April as the Corps of Engineers try to avoid the rainbow and brown trout spawning period, hence the August lV, date. Cleveland asked if the staff was thorough and made sure these projects are submitted completely. Oppenheimer said staff waives irregularities and said this contractor is very familiar with this type of work. Oppenheimer said Vail has had very good success with this contractor. Vail Town Council Meeting Minutes of June 21, 2011 Page 2 Daly made a motion to award the contract and gave direction to the town manager to enter into a contract for the replacement of the Aspen Court Recreation Path Bridge to Ted Seipel Construction, Inc., in the amount of $333,374.00; and the motion was seconded by Rogers. A vote was taken and the motion passed 6-1, Foley opposed. The fifth item on the agenda was second reading of Ordinance No. 10, Series of 2011, amending 12-13-5: Employee Housing Deed Restriction Exchange Program, Vail Town Code, to allow for two new methods of exchange including a full fee -in -lieu option and a deed restriction relocation option. Nina Timm, Housing Coordinator, said at the March 1 and again at the April 12, 2011, Vail Local Housing Authority (VLHA) meetings, the VLHA unanimously recommended adopting the proposed amendments to the Employee Housing Deed Restriction Exchange Program. At the April 25, 2011, Planning and Environmental Commission (PEC) hearing, the PEC voted 6-1 (Pratt) to forward a recommendation of approval on the proposed amendments to the town's Employee Housing Deed Restriction Exchange Program. At the June 7, 2011, council meeting the Council voted 7-0 to approve Ordinance No. 10, Series of 2011, on first reading with the correction noted in new paragraph No. 4. Timm stated the correction had been made for second reading. Rogers made a motion to approve second reading of Ordinance No. 10, and the motion was seconded by Newbury. Foley asked if the town was going to announce this to the community. Timm said definitely. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was a discussion on the Ever Vail development project with a focus on providing answers to questions raised at the June 7, 2011, public hearing which focused on the provision of meeting space, employee housing, hot beds and office space within the proposed Ever Vail development. This memorandum is intended to further the understanding of these elements of the Ever Vail development which are included in the proposed Resolution No. 6, Series of 2011 amendments. Warren Campbell, Chief of Planning, stated the applicant and staff responded to the fifteen questions raised by Council in the attached memorandum. Campbell read and discussed each of the fifteen questions in the memorandum with Council. Further discussion ensued. Daly wants information on Arrabelle to address occupancy performance for hotel and condominiums. Campbell said staff will come back with additional data. Daly said the 2006 study needed to be updated and to get Vail Resorts (VRI) to provide numbers on Arrabelle and more research on Mtrip. Zemler wanted clarification on the 2006 study. Campbell said it was staff calling various hotel properties and asking questions. Allison Kent with Mauriello Consulting Group said they are not getting specific information from some properties as they don't want their information public. Kent said that 75% of condominiums were in a rental pool. Antlers has a high percentage of rental rates and the Marriott doesn't. RockResort history shows about 50% rentals. Vail Town Council Meeting Minutes of June 21, 2011 Page 3 Campbell said staff will be back in front of Council on July 5th, with setback, bulk and height information for discussion. Cleveland said he had concerns about retail spaces and if Ever Vail,. could have a couple of retail spaces that could be'cost controlled'to allow new retail busines$es to come in and allow them to succeed. �A Eric Perkins said his concerns are about the office spaces. He asked what happened to all the office space that VRI had in Lionshead? He is also concerned about the foundation of the buildings in Ever Vail as some of the projects in Lionshead hit water when they were being built. Campbell said staff requests the Council continue the Major Subdivision, Ordinance Nos. 7, 8, and 9, Series of 2011, and Resolution No. 6, Series of 2011 to the July 5, 2011, public hearing. Newbury made a motion to continue all five applications to the July 5, 2011, public hearing; the motion was seconded by Donovan. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was adjournment. Foley made a motion to adjourn, and the motion was seconded by Newbury. A vote was taken and the motion passed unanimously, 7-0. The meeting was adjourned at 7:10 p.m. Respectfully submitted, OF �C'a Dick Clevelan , ayor Attest: Lo4ei Donaldson, Town Clerk Vail Town Council Meeting Minutes of June 21, 2011 Page 41