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HomeMy WebLinkAbout2011-11-15 Town Council MinutesVail Town Council Meeting Minutes Tuesday, November 15, 2011 6:00 P.M. Vail Town Council Chambers The regular meeting of the Vail Town Council was called to order at approximately 6:00 P.M. by Mayor Andrew P. Daly. Members present: Andy Daly, Mayor Ludwig Kurz, Mayor Pro-tem Kerry Donovan Kevin Foley Greg Moffet Margaret Rogers Susie Tjossem Staff members: Stan Zemler, Town Manager Matt Mire, Town Attorney Pam Brandmeyer, Assistant Town Manager The first item on the agenda was Citizen Participation. Kaye Ferry, Vail resident, said she heard a rumor that employees moving into the First Chair Project in Lionshead were not allowed to park their vehicles on site. She asked Council to check into this rumor to see if it was valid. Stan Zemler said staff will look into this issue. Joe Hanlon congratulated the new and re -appointed Council members. He also thanked the Council for its support on Ballot Question 1 regarding the use of conference center funds. Daly thanked Joe Hanlon and the Yes on One committee for educating the Vail public on this issue. Rick Sackbauer, with the Eagle River Water and Sanitation District (ERWSD) thanked the Council for being public servants to the community. He said the streetscape project and irrigation project completed in conjunction with the Vail Recreation District (VRD) and the ERWSD was done successfully. Mike Cacioppo congratulated the Council on Ballot Question 1. The second item on the agenda was the Consent Agenda, approving the meeting minutes of October 4 and 18, 2011. Donovan stated she was not in attendance at the October 4 meeting and would not be voting on the minutes. Foley made a motion to approve the October 4, 2011, minutes and the motion was seconded by Tjossem. A vote was taken and the motion passed, Town Council Meeting Minutes of November 15, 2011 Page 1 4-0-3, with Donovan abstaining along with new members Moffet and Kurz as they were not on Council at the October 4 meeting. Tjossem made a motion to approve the October 18 minutes and the motion was seconded by Foley. A vote was taken and the motion passed, 5-0-2, with new members, Kurz and Moffet, abstaining, again as they were not on Council on October 18. The third item on the agenda was the Town Manager Report. The first item under the town manager's report was an update on the Conference Center Funds by Town Manager Stan Zemler. Zemler reviewed with Council a plan to see how all three projects could have savings by working together on various aspects of each project, such as the geotech work and other areas. He said Jack Hunn had put together a Request for Proposal (RFP) for the Amphitheater in the past and the Vail Valley Foundation (VVF) is getting together additional, new items to add to the RFP's, to include architectural engineering and landscaping services. The first phase of the projects would be the bathrooms in the sports complex, the entry way to the Betty Ford Alpine Gardens (BFAG), the storage facility located on the western area of the sports fields, and a wall at the southwestern edge of the softball complex. He stated the Ford Amphitheater may lose one Hot Summer Night event at end of summer 2012. Zemler said the Vail Golf Course Club House (VGCCH) is an entirely different matter. He said an RFP will need to be sent out for the architectural and engineering services and see what schedule and timelines will be needed. The VRD is looking at the sequencing of this project. It may be a 2013 project, as well as the resurfacing of the playing fields. The town has a series of other budget dollars for reallocation for parts of the projects over the next few years. Daly asked if the substantive work on the VGCCH would be done in 2013. Zemler said yes, that when the VRD and town get through the budget process, tear down, phasing, bidding, etc. it doesn't make sense to begin this project in 2012. Daly said fall of 2012 would be the target he would like to see. Zemler said the remodel of the building makes more sense to do in the spring. He said the Nordic Center would still be operating during the winter of 2012. Zemler stated staff can bring Council two schedules to review on the VGCCH. Hall said that an RFP for getting it designed will come back in January of 2012. Rogers asked if there were RFP's for architects and contractors. Hall said there were RFP's for both. He said how we do construction procurement takes more time. Foley asked if the Ford Park Master Plan is being revised. Zemler said it is already in process. The second item under the town manager's report was a discussion regarding the New Year's Eve Special Event district by Dwight Henninger, Chief of Police. Town Council Meeting Minutes of November 15, 2011 Page 2 Henninger stated the Council was provided a memorandum about the 2012 New Year's Eve recommendations by staff. He said they will be keeping a low key profile but would still like to have the special event district in place as New Year's Eve is on a Saturday this year. Foley asked about the perimeter set up and keeping kids under 21 out of Vail Village unless they are accompanied by an adult. Henninger said only Vail police officers would be used this year and security would be low key. Tjossem asked if there were any alternative plans for the kids under 21. Henninger said Adventure Ridge will be open for a family event. Mike Cacioppo stated he was discriminated against in Myrtle Beach South Carolina when he was 18. He said the special event district and keeping kids under 21 out of Vail Village is unconstitutional. He asked Council to stop this practice. Tjossem said with the restrictions in place, it creates a space for the kids to go "underground" and use fake identification (ID). She wants to know how to lighten the regulations and get to more of a middle ground. Donovan stated since New Year's Eve is on a Saturday, the potential for very large crowds is an issue. She said it was a pretty scary experience in the village in years past. She said local kids stayed out of Vail Village. She supports keeping the regulations in place as this event is on Saturday. Foley asked if the police have to ask for an ID and someone produces a military ID which shows he/she is under 21, can the police make an exception. Kurz said there has been a softening stance in the recent past. He supports continuing the regulations for this year. The third item under the town manager's discussion was an update on the Lionshead Welcome Center by Tom Kassmel, town engineer. Kassmel stated the project has been challenging. Critical components are still needed. Stairs, skier drop-off and elevators will be open on Friday, the opening day of Vail Mountain. He said it looks like the remainder of the building will be open in January, 2012, due to changes and delays. Foley said the street lights on East Lionshead Circle were out, near the Dobson Ice Arena. He didn't know if the lights being out in this area were related to this project. Moffet said staff should notify the committee that worked on this project to show them what the Lionshead Welcome Center looks like completed. Daly wanted an update on what created the delays. Kassmel said they are working with the contractor R.A. Nelson on the changes and delays and how this affected the budget. He stated this was an aggressive schedule and the Welcome Center disign was changed which made a potential delay of a month, as well as other delays. Foley said there should be signs near the Welcome Center showing what it's going to look like. Tjossem asked if the short-term parking drop-off will be open. Kassmel said eleven of the parking spaces to the south will not be open immediately, but other spaces will be available. He said Town Council Meeting Minutes of November 15, 2011 Page 3 there could be the potential of moving the fences out farther as well. He said all the short term parking could be open and available by the holidays. Zemler said Timber Ridge, LLC has requested an extension for another 90 days. They have submitted a new set of plans per HUD. They need to find out how this gets moved along through the HUD process. HUD has approved an extension to February, 2012. This process is complicated and they are having difficulty in getting the financial structure in place. The town should know in three weeks if this project will move forward. The fourth item on the agenda was the appointment of Cyrus Buck Allen as Municipal Judge for the Town of Vail, as per Section 7.2 of the Vail Town Charter; the selection of the Municipal Judge is for an additional two years which coincides with the election cycle. Foley made a motion to appoint Cyrus Buck Allen as the Municipal Judge of the Town of Vail for a two year term which ends at the organizational meeting held by the Council after the regular municipal election in November, 2013, and the motion was seconded by Kurz. A vote was taken and the motion passed unanimously, 7-0. Foley stated the town was fortunate to have Allen as the municipal judge and he does an exceptional job. Tjossem said thank you to Allen for his support of using community service for local non -profits. She said it involves the people who do community service in the community and makes them feel a part of the community. Allen thanked the Council for re -appointing him. He said Vail is exceptional and he is honored to contribute to the vision of the town and the community. The fifth item on the agenda was first reading of Ordinance No. 22, Series of 2011, an ordinance amending Title 11, Sign Regulations, Vail Town Code, pursuant to Section 11- 3-3, Prescribed Regulations Amendment, Vail Town Code, to establish outdoor ski staging signage, and Title 12, Zoning Regulations, Vail Town Code, pursuant to Section 12-3-7, Amendment, Vail Town Code, to establish outdoor ski staging as an accessory use in the Commercial Core 1, Lionshead Mixed Use 1, Lionshead Mixed Use 2, Ski Base Recreation and Ski Base Recreation 2 Districts and to establish basket storage as an accessory use in the Commercial Core 1, Commercial Core 2, Commercial Core 3, Lionshead Mixed Use 1, Lionshead Mixed Use 2, Ski Base Recreation and Ski Base Recreation 2 Districts, and setting forth details in regard thereto. George Ruther, Community Development Director, requested the Council table first reading of Ordinance No. 22, to the Council's December 6, 2011, public hearing to allow staff additional time to draft the Council's requested modifications to the proposed ordinance. Town Council Meeting Minutes of November 15, 2011 Page 4 Moffet made a motion to table first reading of Ordinance No. 22 to the December 6, 2011, Council meeting and the motion was seconded by Foley. A vote was taken and the motion passed unanimously, 7-0. The sixth item on the agenda was first reading of Mil Levy Certification Ordinance No. 24, Series 2011. Kathleen Halloran, Budget Manager, said the current information is based on the August information received from Eagle County. Staff will have accurate, updated numbers for the next reading so they can certify to the county by December 15, 2011, which will include the abatement information as well. She said all mil levy assessments must be certified to the County for collection annually and this ordinance authorizes that certification. Rogers made a motion to approve first reading of Ordinance No. 24, Mil Levy Assessments and the motion was seconded by Tjossem. A vote was taken and the motion passed unanimously, 7-0. The seventh item on the agenda was adjournment. As there was no further business, Foley made a motion to adjourn and the motion was seconded by Moffet. A vote was taken and the motion passed unanimously, 7-0. The meeting adjourned at 6:40 p.m. Respectfully submitted, Andrew P. Daly, Mayor AT TL 4 Lorelei donaldson, Town Clerk Town Council Meeting Minutes of November 15, 2011 Page 5