HomeMy WebLinkAbout2011-02-15 Town Council MinutesVail Town Council Meeting Minutes
Tuesday, February 15, 2011
6:00 P.M.
Vail Town Council Chambers
The regular meeting of the Vail Town Council was called to order at approximately 6:00
P.M. by Mayor Dick Cleveland.
Members present: Dick Cleveland, Mayor
Andy Daly
Kerry Donovan
Kevin Foley
Kim Newbury
Margaret Rogers
Susie Tjossem
Member Absent: Kim Newbury
Staff members: Matt Mire, Town Attorney
Pam Brandmeyer, Acting Town Manager
Staff members absent: Stan Zemler, Town Manager
The first item on the agenda was Citizen Participation. Michael Staughton, business
owner and Vail Chamber and Business Association (VCBA) member, asked the Council
to add a work session item to discuss solutions for loading, delivery, and parking of
service vehicles (plumbers, refrigeration, etc.) in Vail. Cleveland said Foley has brought
this issue up before and staff will add it to a future work session to discuss and resolve.
Jonathan Levine, owner of Eco Limo Vail, a limousine service in Vail, wanted clarification
about why the limousines cannot have access to the top of the Transportation Center
(VTC). He said restricting all limousine services at the VTC due to bad behavior of
limousine service providers is extreme. He stated he is in favor of supporting the police
department; however, he would like to meet with the police department, shuttle service
companies and limousine companies to come up with other solutions.
Cleveland said they questioned the police department staff and misbehavior of shuttle
and limousine services personnel has lead to this solution. He said Council gave the
police department a directive to designate a place for the limousines to stage their
vehicles while waiting to provide service for the town's guests. He said there will be
cards available with limousine services contact information so hotels and other
businesses can hand out to guests to call limousine services. He said the limousine
Town Council February 15, 2011 Meeting Minutes Page 1
services must abide by the Public Utilities Commission (PUC) regulations regarding
these services, which includes having prearranged pick up and drop off services for
guests. The limousine services cannot loiter or stage their vehicles at the VTC.
Levine said restricting limousine services at the VTC doesn't work well as everyone goes
to the transportation center to get picked up. Rogers reiterated that the guests would
call the limousine service provider and could arrange for them to be picked up or
dropped off at the VTC. The police said the limousine service providers would have
access to the transportation center so they can drop off or pick up guests at the
transportation center.
Cleveland said the town doesn't have the resources to monitor all activity and the
Council gave the police department a directive so the impact is minimal to legitimate
service providers. Levine wants to add video monitoring at the VTC to monitor
misbehaviors of taxis and limousine services.
Rich Ten Braak, Director of the Vail Chamber and Business Association, stated the
parking for service vehicles has fallen through the cracks and needs to be addressed.
He also gave Council an update on the Premier Impressions program, a town -wide
customer service initiative. He said the nomination numbers started out slow but
picked up and they have 92 current nominations. They have expanded the locations
where nomination forms can be picked up. He said each qualified nominee gets a $50
gift card to a business in Vail and they are invited to attend a party at Eagle's Nest. He
invited Council members to attend the parry on April 7 at Eagle's Nest at 5:00 p.m.
Cleveland asked if the marketing has changed as he hadn't heard about it. Ten Braak
said no, the information is in the newspaper, sent out via their newsletter, e-mail, and
forms in various business locations throughout Vail.
The second item on the agenda was the Consent Agenda.
1. Approval of the January 4, 2011 meeting minutes; and
2. Approval of the January 18, 2011 meeting minutes. With corrections page 3 Daly
Rogers made a motion to approve the meeting minutes of January 4, 2011, and
January 18, 2011; and the motion was seconded by Foley. Daly had a minor correction
to the January 18, 2011, meeting minutes. A vote was taken and the motion passed
unanimously, 6-0, with the correction.
The third item on the agenda was the Town Manager Report. There was none.
Cleveland stated Zemler and Chief Henninger are in Garmisch and will be back
tomorrow.
Town Council February 15, 2011 Meeting Minutes Page 2
The fourth item on the agenda was second reading of Ordinance No. 3, Series of
2011, an ordinance repealing and reenacting Chapter 7, Contractor Registration, Title 4,
Business License and Registration, Vail Town Code, and setting forth details in regard
thereto.
George Ruther stated on February 1, 2011, the Council approved the first reading of
Ordinance No. 3, Series of 2011. The proposed amendments create a contractor
registration process which is objective, eliminates waste, is cost effective and relies
upon current technology to improve productivity and customer service. Town staff
recommends the Town Council approves Ordinance No. 3, Series of 2011, on second
reading.
Rogers made a motion to approve second reading of Ordinance No. 3, Series of 2011;
and the motion was seconded by Daly. A vote was taken and the motion passed
unanimously, 6-0.
The fifth item on the agenda was a request to table Ordinance No. 15, Series of 2010
to the Vail Town Council's March 15, 2011 public hearing.
Ruther said the applicant requested an extension of this item.
Daly made a motion to table second reading of Ordinance No. 15, Series of 2010, to the
Council's March 15, 2011, public hearing; and the motion was seconded by Tjossem. A
vote was taken and the motion passed unanimously, 6-0.
The sixth item on the agenda was a request to table Resolution No. 23, Series of 2010,
a resolution amending Chapter VII, Vail Village Sub -Areas, East Gore Creek Sub -Area
(#6) to include recommendations related to a new Vail Village Townhouse (VVT)
District, and setting forth details in regard thereto; to the Council's March 15, 2011
meeting.
Ruther said the applicant requested an extension of this item to coincide with Ordinance
No. 15, Series of 2010 to the Council's March 15, 2011 meeting.
Daly made a motion to table Resolution No. 23, Series of 2010, to the Council's March
15, 2011, public hearing; and the motion was seconded by Tjossem. A vote was taken
and the motion passed unanimously, 6-0.
The seventh item on the agenda was the Lionshead Transit Center Phase III Request
for Proposal (RFP), East Lionshead Plaza and Concert Hall Plaza Streetscape.
Town Council February 15, 2011 Meeting Minutes Page 3
Tom Kassmel, said staff wanted direction from Council to finalize and release the
Request for Proposal (RFP) to begin the process of hiring a consultant team to produce
design and construction documents for the redevelopment of the Lionshead East Mall
Plaza and Concert Hall Plaza projects. He said the Lionshead East Mall Plaza and
Concert Hall Plaza Streetscape Projects are the third phase of the Lionshead Transit
Center redevelopment. The two projects complete the link between the Lionshead
Transit Center, the redeveloped Lionshead Mall commercial core and the hotels and
lodges of west Lionshead.
He said concept plans for these streetscape projects were developed and reviewed as a
part of the Lionshead Transit Center Phase I and Phase II projects in 2010. Since that
time, the Council has issued Vail Reinvestment Authority (VRA) bonds and established
budgets for the two project areas in the 2012 fiscal year. The establishment of the
budgets suggests the Council is ready to move forward on the projects, and if this is
still the intent of the Council, the design work will need to begin April 2011. He said
staff has drafted an RFP to hire a team of design and engineering professionals to
finalize the design and prepare construction documents. He said once proposals are
received and evaluated, staff will bring a recommendation to Council to enter into a
contract for design and construction documents.
Cleveland asked if the Concert Hall Plaza area can be reconfigured to accommodate
more drop-off options for temporary parking. Kassmel said the design team can work
on that request.
Kassmel stated if the Council approves the submittals, this could be completed in 2012
because $2 million is budgeted for the East Lionshead Mall and approximately $750,000
for the Concert Hall Plaza area. However, in order to do these projects in 2012, the
town needs the design and construction documents this year. Kassmel said staff is
proposing to use the Part Three Concept, East Mall Plaza Improvements, Modest Lower
Plaza Landscape, is the one they would be using to simplify the project. Additional
special features could be added.
Foley asked how this project affects Lionshead Center and Treetops access. Kassmel
said access would have to be provided and maintained to these areas. He said staff
has a stakeholder's list and this information has been distributed to them. Staff would
take this particular concept to the stakeholders for feedback and then bring back the
feedback and scenarios to Council.
Bus movement around East Lionshead and Concert Hall Plaza areas was discussed, as
well as additional bus service, turn -around areas and additional alternatives. One
alternative is to run more buses; however, Mike Rose, Transportation Manager, said it
was critical to maintain this area instead of adding more buses.
Town Council February 15, 2011 Meeting Minutes Page 4
There was no public comment.
Cleveland and Rogers stated they don't want an island or curb in the Concert Hall Plaza
area as it will invite people to park there with vehicles. Tjossem would like to see a
water feature, if possible, and make it inviting to children. Donovan said when she uses
the short term parking, she walks out the garage instead of the portal. Kassmel stated
the next phase of this project will include more lighting in that area and people will see
it is the main portal area.
Daly made a motion to direct staff to finalize and release the Request for Proposal
(RFP) to begin the process of hiring a consultant team to produce design and
construction documents for the redevelopment of the Lionshead East Mall Plaza and
Concert Hall Plaza projects; the motion was seconded by Rogers.
Kassmel clarified the budget approved for the project was $2,075,000 for the East Mall
area of Lionshead and $750,000 for the Concert Hall Plaza area.
A vote was taken and the motion passed unanimously, 6-0.
The eighth item on the agenda was adjournment.
Daly made a motion to adjourn, and the motion was seconded by Tjossem . A vote was
taken and passed unanimously, 6-0. The meeting adjourned at 6:55 p.m.
•••.•••••••` �b� Respectfully submitted,
0•• Dick Cleve4da4ye67
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Attest:
L�r lei bonaldson, Town Clerk
Town Council February 15, 2011 Meeting Minutes Page 5